2020-12-10 IDA Agenda Packet

2020-12-10 IDA Agenda Packet

Document Date: December 10, 2020 Document: 2020-12-10_IDA_Agenda_Packet.pdf

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Agenda Packet

Thursday December 10, 2020 Conference Call

5:30 P.M.

1 IDA Russell County, VA

Agenda Packet Thursday December 10, 2020 Conference Call 5:30 P.M.

Virginia Code

Closed Sessions 2.2-3711

Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business

7 & 8. Legal

Virginia Code

Closed Sessions 2.2-3711

4, 5.

Personnel

Acquisition/Sale of Property Privacy of Individuals

Prospective Unannounced Business

7 &8. Legal

December 10, 2020

AGENDA The Industrial Development Authority of Russell County Virginia will

hold its regular monthly meeting on December 10, 2020 at 5:30 PM via conference call,

pursuant to the Russell County Emergency Ordinance of April 6, 2020.

Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/351564181

You can also dial in using your phone.

United States: +1 (872) 240-3212

Access Code: 351-564-181

Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Attorney’s Report
Chairman’s Report
Old Business
New Business
Public Comment
Adjourn Meeting

Attachments:

https://global.gotomeeting.com/join/351564181 tel:+18722403212,351564181 1

IDA Russell County, VA

Industrial Development Authority of Russell County, Virginia

December 10, 2020

AGENDA

The Industrial Development Authority of Russell County Virginia will hold its regular monthly meeting on December 10, 2020 at 5:30 PM via conference call, pursuant to the Russell County Emergency Ordinance of April 6, 2020.

Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.comi/join/351564181

You can also dial in using your phone.

United States: +1 (872) 240-3212

Access Code: 351-564-181

1, Call to Order 2. Roll Call

Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Attorney’s Report
Chairman’s Report
Old Business
New Business
Public Comment
Adjourn Meeting

Attachments:

November 11, 2020

The Regular monthly meeting of the Industrial Development Authority of

Russell County, Virginia was held on November 11, 2020 at 5:30 P.M. via

conference call pursuant to the Russell County Emergency Ordinance of April 6,

MEMBERS

PRESENT: Ernie McFaddin, Chairman

Richard Lockridge, Vice Chairman

Carlton Elliott, Secretary

Roger Sword, Member

Tony Dodi, Member

John Stamper, Member

Donnie Christian, Member

ABSENT: Scott Gilmer, Member

Jarred Glass, Member

STAFF: Ben Chafin, Attorney

The Chairman called the meeting to order at 5:33 P.M.

Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Tony Dodi, second by Richard Lockridge and duly

approved by the Industrial Development Authority of Russell County, Virginia to

approve the minutes of the October 8, 2020 Meeting.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword

Absent: S. Gilmer, D. Christian, J. Stamper, J. Glass

Nay: None

FINANCIAL REPORT

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly

approved by the Industrial Development Authority of Russell County, Virginia to

approve the financial report and pay invoices presented.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword

November 11, 2020 The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on November 11, 2020 at 5:30 P.M. via conference call pursuant to the Russell County Emergency Ordinance of April 6, 2020.

MEMBERS PRESEN

Erie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary

Roger Sword, Member

Tony Dodi, Member

John Stamper, Member

Donnie Christian, Member

ABSENT: Scott Gilmer, Member Jarred Glass, Member

STAFF: Ben Chafin, Attorney The Chairman called the meeting to order at 5:33 P.M. Secretary called the roll and recorded the rolll call.

APPROVAL OF MINUTES Upon motion made by Tony Dodi, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the October 8, 2020 Meeting.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword Absent: S. Gilmer, D. Christian, J. Stamper, J. Glass Nay: None

FINANCIAL REPORT

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the financial report and pay invoices presented.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword

Absent: S. Gilmer, D. Christian, J. Stamper, J. Glass

Nay: None

PUBLIC/GUEST PRESENTATIONS

No guest presentations.

ATTORNEY’S REPORT

Project “Reclaim” is looking at another round of grants for further

development of the site. The Tobacco Commission had concerns about the

development of the Golden Pond area, therefore the IDA took possession of the

tracts with performance-based contracts in place with Russell County Reclamation

LLC.

Project “Brown” financing has been closed out and the building has been

purchased.

CHAIRMAN’S REPORT

Dogfather Hotdogs has asked for a letter of support to VCEDA for a seed

capital grant.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly

approved by the Industrial Development Authority of Russell County, Virginia

authorizing the chairman to prepare a letter of support for The Dogfather Hotdogs

seed capital application to VCEDA. The chairman is hereby authorized to sign all

documentation relating to this project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper

Absent: S. Gilmer, D. Christian, J. Glass

Nay: None

The Chairman request the IDA to request the remaining COVID loans with

VCEDA be converted to grants.

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly

approved by the Industrial Development Authority of Russell County, Virginia

authorizing the chairman to prepare a letter to VCEDA requesting that the

remaining balance of $25,000 for our COVID loans be converted into a grant. The

chairman is hereby authorized to sign all documentation relating to this project.

Absent: S. Gilmer, D. Christian, J. Stamper, J. Glass Nay: None

PUBLIC/GUEST PRESENTATIONS No guest presentations.

ATTORNEY’S REPORT Project “Reclaim” is looking at another round of grants for further development of the site. The Tobacco Commission had concerns about the development of the Golden Pond area, therefore the IDA took possession of the tracts with performance-based contracts in place with Russell County Reclamation LLC.

Project “Brown” financing has been closed out and the building has been purchased.

CHAIRMAN’S REPORT Dogfather Hotdogs has asked for a letter of support to VCEDA for a seed capital grant.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to prepare a letter of support for The Dogfather Hotdogs seed capital application to VCEDA. The chairman is hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper Absent: S. Gilmer, D. Christian, J. Glass

Nay: None

The Chairman request the IDA to request the remaining COVID loans with VCEDA be converted to grants.

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to prepare a letter to VCEDA requesting that the remaining balance of $25,000 for our COVID loans be converted into a grant. The chairman is hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, S. Gilmer

Absent: D. Christian, J. Glass

Nay: None

The IDA received a $40,000.00 payment from the Hotel and the money has

been distributed to the creditors.

The probation office is in final negotiations on the lease price and design.

The Carriage House property does not meet VCEDA’s project guidelines,

therefore the application for funding of this project has been withdrawn.

Project “Grow” now has all their crop in barns.

CLOSED SESSION

Upon motion made by Richard Lockridge, second by Tony Dodi and duly

approved by the Industrial Development Authority of Russell County, Virginia to

enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)

Prospective unannounced industry (7) & (8) Legal Counsel.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, S. Gilmer, D.

Christian

Absent: J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION

Upon motion made by Donnie Christian, second by Richard Lockridge, and

duly approved by The Industrial Development Authority of Russell County,

Virginia, the Chairman called the meeting back into regular session and requested

the “Certification Motion after reconvening in Public Session”.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian

Absent: S. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION

The Industrial Development Authority of Russell County, Virginia hereby

certifies that, in the closed session just concluded, nothing was discussed except

The Roll Call Vote wa: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, S. Gilmer Absent: D. Christian, J. Glass Nay: None

The IDA received a $40,000.00 payment from the Hotel and the money has been distributed to the creditors.

The probation office is in final negotiations on the lease price and design.

The Carriage House property does not meet VCEDA’s project guidelines, therefore the application for funding of this project has been withdrawn.

Project “Grow” now has all their crop in barns.

CLOSED SESSION

Upon motion made by Richard Lockridge, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, S. Gilmer, D. Christian

Absent: J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION

Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, J. Glass Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION, The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except

the matter or matters (1) specifically identified in the motion to convene in closed

session and (2) lawfully permitted to be so discussed under the provision of the

Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:

Ernie McFaddin Yes

Carlton Elliott Yes

Scott Gilmer Absent

Tony Dodi Yes

      Roger Sword Yes

Donnie Christian Yes

Jarred Glass Absent

David Mullins Yes

Richard Lockridge Yes

MOTIONS FROM CLOSED SESSION

Upon motion made by John Stamper, second by Richard Lockridge, and duly

approved by The Industrial Development Authority of Russell County, Virginia

authorizing legal counsel to prepare a performance agreement for Project Build on

the Gray Farm Road Property. The agreement will be for one year and require the

construction of a 2400 square foot building at a minimum cost of $45,000 and add

two additional employees by the end of the one-year term. If all parameters are

met by the end of the term the property will be deeded to the Project with no

consideration. All legal costs incurred will be paid by the project. The chairman

and secretary are hereby authorized to sign all documentation relating to this

project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian

Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Tony Dodi, and duly approved

by the Industrial Development Authority of Russell County, Virginia authorizing

the chairman to apply for funding from VCEDA, The Tobacco Commission and

DHCD for the acquisition and renovation of the Russell Place property. The

chairman and secretary are hereby authorized to sign all documentation relating to

this project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian

Absent: S. Gilmer, J. Glass

Nay: None

the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:

Emie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent David Mullins Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by John Stamper, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing legal counsel to prepare a performance agreement for Project Build on the Gray Farm Road Property. The agreement will be for one year and require the construction of a 2400 square foot building at a minimum cost of $45,000 and add two additional employees by the end of the one-year term. If all parameters are met by the end of the term the property will be deeded to the Project with no consideration. All legal costs incurred will be paid by the project. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for funding from VCEDA, The Tobacco Commission and DHCD for the acquisition and renovation of the Russell Place property. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote wa Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

PUBLIC COMMENT

No public comment

ADJOURNMENT

Upon motion made by Tony Dodi, second by John Stamper, and duly

approved by the Industrial Development Authority of Russell County, Virginia

adjourning this meeting at 8:27 PM

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian

Absent: S. Gilmer, J. Glass

Nay: None

PUBLIC COMMENT No public comment

ADJOURNMENT Upon motion made by Tony Dodi, second by John Stamper, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 8:27 PM

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Chafin Law Firm, P.C. P.O. Box 1210 44 E Main Street Lebanon, VA 24266

Telephone: 276-889-0143 Fax: 276-889-1121

RUSSELL COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY

P.O, BOX 2378 LEBANON, VA 24266

December 08, 2020 Invoice No. 49450

Client Number: 17-G-2054,70 IDA.SPECIAL PROJECT RECLAIM Matter Number: 17-G-2054,70 IDA SPECIAL PROJECT RECLAIM For Services Rendered Through 12/8/2020.

Fees Date ‘Timekeeper Description Hours 11/19/2020 BI6 Review Letter form Tobacco Commission; 0.50

Telephone wiChairman

12/3/2020 B16 Review revised agreements; phone conference 1.00 with Karl Kindig, John Matney and Erie McFaddin; prepare request for administrative extension

12/8/2020 B16 Preparation of letter to Evan Feinman 0.40

Billable Hours / Fees: 1.90

Amount $75.00

$150.00

$60.00

3285.00

Timekeeper Summary

‘Timekeeper B16 worked 1.90 hours at $150.00 per hour, totaling $285.00.

Payment Detail Date Description Amount 11/16/2020 ‘Check Number 5979 against Inv# 49248 ($660.00)

‘Total Payments Receive

($660.00)

Continued On Next Page

(Client Number: Matter Number:

17-G-2084,70 17-G-2054.70

Current Invoice Summary

Prior Balance: $660.00 Payments Received: (8660.00) Unpaid Prior Balance: $0.00 Current Fees: $285.00 Advanced Costs $0.00

TOTAL AMOUNT DUE: 5385.00

Thank You for Letting Us Serve You. Payment Due Upon Receipt.

Last Payment: 11/16/2020

12/8/2020

Page:

Chafin Law Firm, P.C.

P.O. Box 1210 44 E Main Street Lebanon, VA 24266 Telephone: 276-889-0143 Fax: 276-889-1121

December 08, 2¢20 RUSSELL COUNTY INDUSTRIAL Invoice No. 49¢51 DEVELOPMENT AUTHORITY P.O. BOX 2378 LEBANON, VA 24266

Client Number: 19-K-2054.76 IDA.TDEC (LEASE) Matter Number: 19-K-2054.76 IDA.TDEC (Lease) For Services Rendered Through 12/8/2020.

Fees Date Timekeeper Description Hours Amount 12/4/2020 B16 Preparation of Amendment to Lease Agreement 0.00 $150.00 12/4/2020 RS3 Phone calls and e-mails with Chairman 0.50 $45.00

regarding terms for amendment

Billable Hours / Fees: 0.50 $45.00 Flat Charge Hours / Fees: 3150.00

Timekeeper Summary

Timekeeper B16 - flat charges totaling $150.00. Timekeeper RS3 worked 0.50 hours at $90.00 per hour, totaling $45.00.

Payment Detail

Date Description Amount

4/20/2020 Check Number 5890 against Inv# 47325 (Prior Balance on Inv# (82.03) 47703)

4/21/2020 ‘Check Number 5896 against Invi 47703 (82.03)

4/21/2020 ‘Check Number 5896 against Inv# 47325 (Prior Balance on Invit (8132.97) 47703)

Total Payments Received: ($137.03)

Continued On Next Page

Client Number: Matter Number:

19-K-2054.76 19-K.2084.76 Current Invoice Summary Prior Balance: $137.03 Payments Received: ($137.03) Unpaid Prior Balance: $0.00. Current Fees: $195.00 Advanced Costs: $0.00 TOTAL AMOUNT DUE: 5195.00

Thank You for Letting Us Serve You. Payment Due Upon Receipt

Last Payment: 4/21/2020

12/8/2020

Page:

Chafin Law Firm, P.C.

P.O. Box 1210 44 E Main Street Lebanon, VA 24266

Telephone: 276-889-0143 Fax: 276-889-1121

RUSSELL COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY

P.O. BOX 2378 LEBANON, VA 24266

December 08, 2(20 Invoice No. 49452

Client Number: 92-G-2054 IDA.GENERAL FILE Matter Number: 92-G-2054 IDA.General File For Services Rendered Through 12/8/2020.

Fees Date ‘Timekeeper Description Hours 11/3/2020 BIG General Discussion w/Chairman RE: DMME 0.40 11/11/2020 B16 Review agenda for November meeting; phone 0.70 call with Chairman 11/11/2020 B16 November monthly meeting 3.00 11/16/2020 RS3 Phone call with Chairman 0.30

Billable Hours / Fees: 4.40

Amount $60.00

$105.00

$450.00 $27.00

3642.00

Timekeeper Summary

Timekeeper B16 worked 4.10 hours at $150.00 per hour, totaling $615.00.

Timekeeper RS3 worked 0.30 hours at $90.00 per hour, totaling $27.00.

Payment Detail Date Description Amount 11/16/2020 Check Number 5979 against Inv# 49244 ($435.00)

Total Payments Received: ($435.00)

Continued On Next Page

Client Number: Matter Number:

92-G-2054 92-G-2054

Current Invoice Summary

Prior Balance: $435.00 Payments Received: (6435.00) Unpaid Prior Balance: — $0.00 Current Fees: $642.00 Advanced Costs $0.00

TOTAL AMOUNT DUE: —5642,0

Thank You for Letting Us Serve You.

Payment Due Upon Receipt

Last Payment: 11/16/2020

12/8/2020

Page:

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