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Agenda Packet
Thursday June 18, 2020
Conference Call
5:30 P.M.
1 IDA
Russell County, VA
Agenda Packet
Thursday June 18, 2020
Conference Call
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


7 & 8.  Legal
Virginia Code
Closed Sessions 2.2-3711




4,
5.
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
7 &8. Legal
June 18, 2020
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting June 18, 2020 via GotoMeeting beginning at 5:30 PM,
pursuant to the Russell County Emergency Ordinance of April 6, 2020.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/349602933
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 349-602-933
Call to Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report


Reorganization – Election of Officers


Reorganization – Appointment of Attorney & Accountants


Attorney’s Report


Chairman’s Report


Public Comment


Adjourn Meeting


Attachments: Invoices (A1 – A2)
https://global.gotomeeting.com/join/349602933
tel:+14086503123,349602933
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
June 18, 2020
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting June 18, 2020 via GotoMeeting beginning at 5:30 PM,
pursuant to the Russell County Emergency Ordinance of April 6, 2020.
my meeting from your computer, tablet or smartphone.
lobal.gotomeeting.com/join/349602933
Please
htt
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 349-602-933
Call to Order

Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Reorganization — Election of Officers
Reorganization — Appointment of Attorney & Accountants
Attorney’s Report
Chairman’s Report
Public Comment
Adjourn Meeting

een awPpwn
Attachments: Invoices (A1- A2)
May 14, 2020
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on May 14, 2020 at 5:30 P.M. via conference
call pursuant to the Russell County Emergency Ordinance of April 6, 2020.
MEMBERS
PRESENT:    Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman 

Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member
Scott Gilmer, Member 

David Mullins, Member
Jarred Glass. Member 

Donnie Christian, Member
STAFF:  Ben Chafin, Attorney
GUEST:  David Leonard, Southwest Livestock, LLC
The Chairman called the meeting to order at 5:34 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Richard Lockridge, second by Donnie Christian and
duly approved by the Industrial Development Authority of Russell County,
Virginia to approve the minutes of the April 14, 2020 meeting.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
FINANCIAL REPORT
Upon motion made by Tony Dodi, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the financial reports and pay invoices presented.
The Roll Call Vote was:
May 14, 2020
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on May 14, 2020 at 5:30 P.M. via conference
call pursuant to the Russell County Emergency Ordinance of April 6, 2020.
MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member
Scott Gilmer, Member
David Mullins, Member
Jarred Glass. Member
Donnie Christian, Member
STAFF: Ben Chafin, Attorney
GUEST: David Leonard, Southwest Livestock, LLC
The Chairman called the meeting to order at 5:34 P.M.
Secretary called the roll and recorded the rolll call.
APPROVAL OF MINUTES
Upon motion made by Richard Lockridge, second by Donnie Christian and
duly approved by the Industrial Development Authority of Russell County,
Virginia to approve the minutes of the April 14, 2020 meeting.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay: None
FINANCIAL REPORT
Upon motion made by Tony Dodi, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the financial reports and pay invoices presented.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
ATTORNEY’S REPORT
The attorney presented the plan for the Hansonville Agricultural Industrial
Project.  Mr. Leonard is seeking $600,000.00 in funding from the Virginia
Economic Development Access Funding to complete the service road to the
proposed livestock market.  Mr. Leonard has agreed to sign an irrevocable line of
credit with First Bank & Trust to cover the VDOT funding if the project does not
meet the five year performance terms, therefore Russell County will not be liable
for any funds required for the construction of the access road.  Mr. Leonard is
asking the IDA to adopt a resolution of support for the project to be presented to
the Board of Supervisors.
Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to prepare a resolution of support for the Southwest
Livestock, LLC project application for Economic Development Access Funding
from VDOT. The chairman is also authorized to sign all document associated with
this project.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
The attorney informed the IDA the agreement has been prepared to release
the industrial property to Mr. Phillip Powers, however Mr. Powers owes back
property taxes to the county.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
rescinding the motion to release the Deed of Trust on the property to Mr. Powers.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay: None
ATTORNEY’S REPORT
The attorney presented the plan for the Hansonville Agricultural Industrial
Project. Mr. Leonard is seeking $600,000.00 in funding from the Virginia
Economic Development Access Funding to complete the service road to the
proposed livestock market. Mr. Leonard has agreed to sign an irrevocable line of
credit with First Bank & Trust to cover the VDOT funding if the project does not
meet the five year performance terms, therefore Russell County will not be liable
for any funds required for the construction of the access road. Mr. Leonard is
asking the IDA to adopt a resolution of support for the project to be presented to
the Board of Supervisors.
Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to prepare a resolution of support for the Southwest
Livestock, LLC project application for Economic Development Access Funding
from VDOT. The chairman is also authorized to sign all document associated with
this project.
The Roll Call Vote was:
‘Aye: R. Lockridge, C.
Absent: 8. Gilmer
Nay: None
itt, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
The attorney informed the IDA the agreement has been prepared to release
the industrial property to Mr. Phillip Powers, however Mr. Powers owes back
property taxes to the county.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
rescinding the motion to release the Deed of Trust on the property to Mr. Powers.
The Roll Call Vote wa
Aye: R. Lockridge, C.
Absent: S. Gilmer
Nay: None
ott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
The board discussed what could be done to continue the project with Mr.
Powers.
Upon motion made by Richard Lockridge, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
amending the performance agreement to release the deed of trust subsequent to Mr.
Powers paying all delinquent taxes and completing the proposed building on the
site.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
CHAIRMAN’S REPORT
The chairman informed the board of the need to establish new checking
accounts to manage the VCEDA and USDA loan funds and some of the other
account names need to be revised.
Upon motion made by Richard Lockridge, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to revise the description names on the existing bank
accounts with First Bank & Trust and authorize the chairman to establish new
accounts with First Bank & Trust for the USDA and VCEDA revolving loan funds.
The Chairman, Vice Chairman, and Secretary are authorized to sign all documents
related to this transaction.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
The loan application for TDEC to VCEDA needs to be modified to a grant.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
rescinding the motion in December to applying for a loan from VCEDA for the
TDEC project.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
The board discussed what could be done to continue the project with Mr.
Powers.
Upon motion made by Richard Lockridge, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
amending the performance agreement to release the deed of trust subsequent to Mr.
Powers paying all delinquent taxes and completing the proposed building on the
site.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay: None
CHAIRMAN’S REPORT
The chairman informed the board of the need to establish new checking
accounts to manage the VCEDA and USDA loan funds and some of the other
account names need to be revised.
Upon motion made by Richard Lockridge, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to revise the description names on the existing bank
accounts with First Bank & Trust and authorize the chairman to establish new
accounts with First Bank & Trust for the USDA and VCEDA revolving loan funds.
The Chairman, Vice Chairman, and Secretary are authorized to sign all documents
related to this transaction.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S, Gilmer
Nay: None
The loan application for TDEC to VCEDA needs to be modified to a grant.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
rescinding the motion in December to applying for a loan from VCEDA for the
TDEC project.
The Roll Call Vote wa:
Aye: R. Lockridge, C.
ott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply to VCEDA for the $25,000.00 Coalfield
Workforce Development and Training Fund grant for the TDEC project. The
chairman is authorized to sign all documents related to this transaction.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S. Gilmer
Nay:  None
The chairman reported to the board for a need to repair the roofing system
on the government center. The cost for the repair could be offset by the rents
collected on the building. The chairman has been in discussion with construction
firms to do the repair and he recommends Baker Roofing.
Upon motion made by Tony Dodi, second by Donnie Christian, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to negotiate with Baker Roofing for replacement of the
roofing system on the government center.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D.
Mullins, S. Gilmer
Nay:  None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Donnie Christian, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 7:21PM.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D.
Mullins, S. Gilmer
Nay:  None
Absent: S. Gilmer
Nay: None
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply to VCEDA for the $25,000.00 Coalfield
Workforce Development and Training Fund grant for the TDEC project. The
chairman is authorized to sign all documents related to this transaction.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D. Mullins
Absent: S, Gilmer
Nay: None
The chairman reported to the board for a need to repair the roofing system
on the government center. The cost for the repair could be offset by the rents
collected on the building. The chairman has been in discussion with construction
firms to do the repair and he recommends Baker Roofing.
Upon motion made by Tony Dodi, second by Donnie Christian, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to negotiate with Baker Roofing for replacement of the
roofing system on the government center.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D.
Mullins, S, Gilmer
Nay: None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Donnie Christian, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 7:21PM.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass, D.
Mullins, S. Gilmer
Nay: None
Page A1
CONTRACT INVOICE
HUNGATE BUSINESS SERVICES
Invoice Number: 162651
imagine. improve. innovate Invoice Date: 05/07/2020
Bill To: Russell County IDA Customer: Russell County IDA
P.O. Box 2378 135 Highland Dr.
Lebanon, VA 24266 Lebanon, VA 24266
AccountNo Payment Terms Due Date. Invoice Total z Balance Due
RCO? 30 Days from invoice (06/06/2020 $3439 $ 34.39
1939-03, E
ie McFaddin (276) 971-0690
Contract Amount |
$34.39 03/09/2020 03/08/2021
Pa Remarks. n z act
‘Summary:
Contract base rate charge for this bling period $0.00
Contract overage charge forthe 04/09/2020 to 05/08/2020 overage period $3439"
Detail:
Equipment included under this contract
Xerox/7835
Number Serial Number Base Adj. Location
13100 MX1193363 $0.00 Russell County I0A 135 Highland Or.
Lebanon, VA 24266
Meter Type Meter Group Begin Meter_End Meter__ Credits Total Covered Bilable Rate ___Overage
Color Color 20,770 21,098 328 © 328 $0.095000 $31.16
BWW Bw 133,874 134,100 226 0 226 $0.014300 $3.23
$3439
Effective June 1, 2012 a 1.5% finance charge per month will acrue after 30 days, hae mies
$0.00
$0.00
$34.39
Page I of 1
Page A2
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Page A2
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