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2020-04-14 IDA Agenda Packet

Document Date: April 14, 2020 Document: 2020-04-14_IDA_Agenda_Packet.pdf

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Agenda Packet


Tuesday April 14, 2020
Conference Call


5:30 P.M.


1 IDA
Russell County, VA


Agenda Packet
Tuesday April 14, 2020
Conference Call
5:30 P.M.


Virginia Code


Closed Sessions 2.2-3711


    

  1. 

    Personnel
    

    2. 

  2. 

    Acquisition/Sale of Property
    

    3. 

  3. 

    Privacy of Individuals
    

    4. 

  4. 

    Prospective Unannounced Business
    

    5. 



7 & 8.  Legal


Virginia Code


Closed Sessions 2.2-3711


    

  1. 

  2. 



4,
5.


Personnel


Acquisition/Sale of Property
Privacy of Individuals


Prospective Unannounced Business


7 &8. Legal


April 14, 2020


AGENDA
The Industrial Development Authority of Russell County Virginia will hold its


regular monthly meeting April 14, 2020 via a conference call meeting beginning at 5:30


PM. To access the meeting call 978-990-5277 and input access code 203800#.


    

  1. 

    Call to Order
    

    2. 

  2. 

    Roll Call
    

    3. 

  3. 

    Approval of Minutes
    

    4. 

  4. 

    Approval of Financial and Treasurer’s Report
    

    5. 

  5. 

    Attorney’s Report
    

    6. 

  6. 

    Chairman’s Report
    

    7. 

  7. 

    Public Comment
    

    8. 

  8. 

    Adjourn Meeting
    

    9. 



Attachments:
Financial Reports (A1-A6)
Invoices for Payment (A7-A20)


April 14, 2020


AGENDA


The Industrial Development Authority of Russell County Virginia will hold its


regular monthly meeting April 14, 2020 via a conference call meeting beginning at 5:30
PM. To access the meeting call 978-990-5277 and input access code 203800#,


SPNnOovPpPynr


Call to Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report
Attorney’s Report


Chairman’s Report


Public Comment


Adjourn Meeting


Attachments:
Financial Reports (A1-A6)
Invoices for Payment (A7-A20)


March 12, 2020


The Regular monthly meeting of the Industrial Development Authority of


Russell County, Virginia was held on March 12, 2020 at 5:30 P.M. at Bonanza


Family Restaurant, Main Street, Lebanon, Virginia.


MEMBERS


PRESENT:    Ernie McFaddin, Chairman


Richard Lockridge, Vice Chairman 



Carlton Elliott, Secretary


Roger Sword, Member


Tony Dodi, Member


Donnie Christian, Member 



ABSENT:  Scott Gilmer, Member


David Mullins, Member


Jarred Glass. Member


STAFF:  Katie Patton, Attorney


GUEST:  Lonzo Lester, Russell County Administrator


The Chairman called the meeting to order at 5:44 P.M.


Secretary called the roll and recorded the roll call.


APPROVAL OF MINUTES


Upon motion made by Donnie Christian, second by Tony Dodi and duly


approved by the Industrial Development Authority of Russell County, Virginia to


approve the minutes of the February 13, 2020 meeting with the following


correction:


Motion was duplicated under the chairman’s report section.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


FINANCIAL REPORT


Upon motion made by Tony Dodi, second by Roger Sword, and duly


approved by the Industrial Development Authority of Russell County, Virginia to


approve the financial reports and pay invoices presented and additional invoices


March 12, 2020
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on March 12, 2020 at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.


MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member
Donnie Christian, Member
ABSENT: Scott Gilmer, Member
David Mullins, Member
Jarred Glass. Member
STAFF: Katie Patton, Attorney
GUEST: Lonzo Lester, Russell County Administrator


The Chairman called the meeting to order at 5:44 P.M.


Secretary called the roll and recorded the roll call.


APPROVAL OF MINUTES
Upon motion made by Donnie Christian, second by Tony Dodi and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the February 13, 2020 meeting with the following
correction:
Motion was duplicated under the chairman’s report section.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


FINANCIAL REPORT
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia to


approve the financial reports and pay invoices presented and additional invoices


from Susan’s Cleaning for $1400.00 and Chafin Law Firm for $3384.60 on March


12, 2020.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


ATTORNEY’S REPORT


The attorney presented the deed to transfer the access road beside VCEDA


to the Town of Lebanon.


Upon motion made by Richard Lockridge, second by Donnie Christian, and


duly approved by the Industrial Development Authority of Russell County,


Virginia to approve the deed transfer and plat recording of the access road beside


VCEDA to the Town of Lebanon


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


CHAIRMAN’S REPORT


Adventure e-bike is seeking a VCEDA seed capital grant and is requesting a


letter of support.


Upon motion made by Donnie Christian, second by Tony Dodi, and duly


approved by the Industrial Development Authority of Russell County, Virginia


authorizing the chairman to send a letter of support for Adventure e-bikes to


VCEDA for a seed capitol grant application.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


Segra need an easement to run broadband across the government center


property.


Upon motion made by Donnie Christian, second by Tony Dodi, and duly


approved by the Industrial Development Authority of Russell County, Virginia


from Susan’s Cleaning for $1400.00 and Chafin Law Firm for $3384.60 on March
12, 2020.


The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


ATTORNEY’S REPORT
The attorney presented the deed to transfer the access road beside VCEDA
to the Town of Lebanon.


Upon motion made by Richard Lockridge, second by Donnie Christian, and
duly approved by the Industrial Development Authority of Russell County,
Virginia to approve the deed transfer and plat recording of the access road beside
VCEDA to the Town of Lebanon


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


CHAIRMAN’S REPORT
Adventure e-bike is seeking a VCEDA seed capital grant and is requesting a
letter of support.


Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to send a letter of support for Adventure e-bikes to
VCEDA for a seed capitol grant application.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins.


Nay: None


Segra need an easement to run broadband across the government center
property.


Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia


authorizing the chairman to sign a Right of Way agreement with Lumos Networks,


Inc. dba Segra, granting a perpetual right of way easement on the property located


at 137 Highland Drive Lebanon, VA. This easement is for the purpose of installing


and maintaining their communication equipment. The chairman is authorized to


sign all necessary documents relating to this matter.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


The chairman informed the board VSBFA is asking the VCEDA agreement


on the motel project be brought up to date. The motel is currently up to date with


all payments to VSBFA, however they want all debts to be up to date to consider


their debt current.


DMME is requesting a five-year all-inclusive lease on their space in the


government center.


The Soccer Association is asking to use the property behind the government


center for practice fields. Roger Sword informed the board this cannot be done


because the property was purchased with EDA monies.


Samuel Corp. (Steel Fab) is considering purchasing a paint simulator for


training purposes. The IDA discussed assisting with the purchase of the simulator.


Upon motion made by Tony Dodi, second by Richard Lockridge, and duly


approved by the Industrial Development Authority of Russell County, Virginia


authorizing the chairman to negotiate up to $18,000.00 toward the purchase of a


paint simulator for Steel Fab.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


CLOSED SESSION


Upon motion made by Donnie Christian, second by Richard Lockridge and


duly approved by the Industrial Development Authority of Russell County,


Virginia to enter Closed Session as permitted by, VA Code #2.2-3711  (3) Property


(5) Prospective unannounced industry (7) & (8) Legal Counsel.


authorizing the chairman to sign a Right of Way agreement with Lumos Networks,
Inc. dba Segra, granting a perpetual right of way easement on the property located
at 137 Highland Drive Lebanon, VA. This easement is for the purpose of installing
and maintaining their communication equipment. The chairman is authorized to
sign all necessary documents relating to this matter.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


The chairman informed the board VSBFA is asking the VCEDA agreement
on the motel project be brought up to date. The motel is currently up to date with
all payments to VSBFA, however they want all debts to be up to date to consider
their debt current.


DMME is requesting a five-year all-inclusive lease on their space in the
government center.


The Soccer Association is asking to use the property behind the government
center for practice fields. Roger Sword informed the board this cannot be done
because the property was purchased with EDA monies.


Samuel Corp. (Steel Fab) is considering purchasing a paint simulator for
training purposes. The IDA discussed assisting with the purchase of the simulator.


Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to negotiate up to $18,000.00 toward the purchase of a
paint simulator for Steel Fab.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins.


Nay: None


CLOSED SESSION
Upon motion made by Donnie Christian, second by Richard Lockridge and
duly approved by the Industrial Development Authority of Russell County,
Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property
(5) Prospective unannounced industry (7) & (8) Legal Counsel.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


RECONVENE TO PUBLIC SESSION


Upon motion made by Tony Dodi, second by Richard Lockridge, and duly


approved by The Industrial Development Authority of Russell County, Virginia,


the Chairman called the meeting back into regular session and requested the


“Certification Motion after reconvening in Public Session”.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION


The Industrial Development Authority of Russell County, Virginia hereby


certifies that, in the closed session just concluded, nothing was discussed except


the matter or matters (1) specifically identified in the motion to convene in closed


session and (2) lawfully permitted to be so discussed under the provision of the


Virginia Freedom of Information Act cited in that motion.


The Roll Vote Was:


Ernie McFaddin Yes


Carlton Elliott Yes


Scott Gilmer Absent


Tony Dodi  Yes


      Roger Sword Yes 



Donnie Christian  Yes


Jarred Glass  Absent


David Mullins Absent


Richard Lockridge Yes


MOTIONS FROM CLOSED SESSION


Upon motion made by Tony Dodi, second by Richard Lockridge, and duly


approved by the Industrial Development Authority of Russell County, Virginia


deeming the performance contract with Phillip Powers satisfied and conveying the


property to Mr. Powers.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins.


Nay: None


RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.


The Roll Vote Was:


Ernie McFaddin Yes Donnie Christian Yes
Carlton Elliott Yes Jarred Glass Absent
Scott Gilmer Absent David Mullins Absent
Tony Dodi Yes Richard Lockridge Yes


Roger Sword Yes


MOTIONS FROM CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
deeming the performance contract with Phillip Powers satisfied and conveying the
property to Mr. Powers.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


ADJOURNMENT


Upon motion made by Donnie Christian, second by Tony Dodi, and duly


approved by the Industrial Development Authority of Russell County, Virginia


adjourning this meeting at 10:02 PM to reconvene on March 17, 2020 at 5:30PM in


the Chafin Law Firm Conference Room.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian


Absent: S. Gilmer, J. Glass, D. Mullins


Nay:  None


ADJOURNMENT


Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 10:02 PM to reconvene on March 17, 2020 at 5:30PM in
the Chafin Law Firm Conference Room.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian
Absent: S. Gilmer, J. Glass, D. Mullins


Nay: None


March 17, 2020


The reconvened meeting of the Industrial Development Authority of Russell


County, Virginia was held on March 17, 2020 at 5:30 P.M. at Chafin Law Firm


Conference Room, Main Street, Lebanon, Virginia.


MEMBERS


PRESENT:    Ernie McFaddin, Chairman


Richard Lockridge, Vice Chairman 



Carlton Elliott, Secretary


Roger Sword, Member


Tony Dodi, Member


Donnie Christian, Member 

Jarred Glass, Member 



ABSENT:  Scott Gilmer, Member


David Mullins, Member


STAFF:  Ben Chafin, Attorney


GUESTS:  William Wampler, Russell County Reclaim


John Matney, Russell County Reclaim


Lonzo Lester, Russell County Administrator


The Chairman called the meeting to order at 5:40 P.M.


Secretary called the roll and recorded the roll call.


GUEST PRESENTATION


Russell County Reclaim, LLC presented their plan to convey part of the


MOSS property to the IDA. The board discussed the purchase agreement, lease


agreement, and water management agreement. The IDA attorney and the attorney


for Russell County Reclaim have discussed the agreements in detail. This project


will give Russell County a large industrial site to develop.


Upon motion made by Tony Dodi, second by Donnie Christian, and duly


approved by the Industrial Development Authority of Russell County, Virginia


approving this project acquiring the lower portion of the MOSS property, and


authorizing the attorney to complete the purchase, lease, and water management


agreements with Russell County Reclaim, LLC. Also, authoring the chairman and


March 17, 2020
The reconvened meeting of the Industrial Development Authority of Russell
County, Virginia was held on March 17, 2020 at 5:30 P.M. at Chafin Law Firm
Conference Room, Main Street, Lebanon, Virginia.


MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member
Donnie Christian, Member
Jarred Glass, Member
ABSENT: Scott Gilmer, Member
David Mullins, Member
STAFF: Ben Chafin, Attorney
GUESTS: William Wampler, Russell County Reclaim


John Matney, Russell County Reclaim
Lonzo Lester, Russell County Administrator


The Chairman called the meeting to order at 5:40 P.M.
Secretary called the roll and recorded the roll call.


GUEST PRESENTATION
Russell County Reclaim, LLC presented their plan to convey part of the
MOSS property to the IDA. The board discussed the purchase agreement, lease
agreement, and water management agreement. The IDA attorney and the attorney
for Russell County Reclaim have discussed the agreements in detail. This project
will give Russell County a large industrial site to develop.


Upon motion made by Tony Dodi, second by Donnie Christian, and duly
approved by the Industrial Development Authority of Russell County, Virginia
approving this project acquiring the lower portion of the MOSS property, and
authorizing the attorney to complete the purchase, lease, and water management
agreements with Russell County Reclaim, LLC. Also, authoring the chairman and


secretary to sign all necessary document for this project. This transaction is subject


to final approval by legal counsel.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass


Absent: S. Gilmer, D. Mullins


Nay:  None


ADJOURNMENT


Upon motion made by Donnie Christian, second by Richard Lockridge, and


duly approved by the Industrial Development Authority of Russell County,


Virginia adjourning this meeting at 7:20 PM.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass


Absent: S. Gilmer, D. Mullins


Nay:  None


secretary to sign all necessary document for this project. This transaction is subject
to final approval by legal counsel.


The Vote was:


‘Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass
Absent: S. Gilmer, D. Mullins


Nay: None


ADJOURNMENT
Upon motion made by Donnie Christian, second by Richard Lockridge, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 7:20 PM.


The Vote was:


Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Glass
Absent: S. Gilmer, D. Mullins


Nay: None


9042MO - Russell County Industrial Development Authority
Bank Account Register


operating Account
March 1, 2020 - March 31, 2020


Deposits/
Additions


Checks/


PaymentsDate Reference Payee ID Description Balance


Beginning Balance
First Bank - DSS


Bostic, Tucker & Co.
Virginia Coalfield Economic Development
Authority
Sword, Roger D


Gilmer, Scott J


Elliott, Carlton


Mullins, David


McFaddin, Ernest


Lockridge, Richard
Glass, Jarred


Christian, Donnie
Chafin Law Firm, P.C.


Russell County Board of Supervisors


Susan’s Cleaning Service
Internal Revenue Service


Bonanza


Commonwealth of VA - Jan - 22938686


H & H Log Yard - March -15934


H & H Log Yard - Feb -15897
Beartown Barbell Qub - March -1078


RC Dept of SS-Feb-150786


VA Coal 8i Energy Alliance - Feb - 2053
The Data Entry Co - March -18543


JM Conveyors - March - 763920


Susan’s Cleaning Service
Xantek Inc.


March Interest


97,830.97


92,066.38


91,566.38


79,124.72


03/01/20


03/11/20
03/11/20


TG 5,764.59
500.00


12,441.66


5883 BTC


5884 VCEDA


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/12/20


03/13/20


03/16/20


03/16/20


03/16/20


03/16/20


03/16/20


03/16/20


03/16/20 •


03/16/20


03/25/20


03/25/20


03/31/20


1401 184.70


184.70


184.70


184.70


5,184.70
184.70


184.70


184.70


9,780.60


7,000.00


1,400.00
490.70


141.07


78,940.02


78,755.32


78,570.62


78,385.92


73,201.22


73,016.52


72,831.82


72,647.12


62,866.52


55,866.52


54,466.52


53,975.82


53,834.75


59,805.02


60,805.02


61,805.02


61,980.30


75,562.30


77,124.41


78,124.41


92,357.41


90,841.41


90,806.41
90,811.61


1402


1404


1405


1406


1407


1408


1409


5885 Chafin Law


RCBOS


SUSANCL


5886


5887


TG 941


2508


5,970.27


1,000.00


1,000.00
175.28


13,582.00


1,562.11


1,000.00


14,233.00
5888 SUSANCL 1,516.00


35.00TG


TG 5.20


Totals 45,547.22 38,527.86 90,811.61


Transaction count = 27


Printed by 13 Page 1Page A1


9042MO - Russell County Industrial Development Authority


Bank Account Register
Operating Account
arch i, 2020 March 3, 2020
‘Checks/ Deposits/
Date Reference Payee 1D___Deseription Payments Additions ———Balance
Beginning Balance 97,830.97
03/01/20 Bicd First Bank - DSS 5,764.59 92,066.38
oyiip20 583 orc Bost Tucker 8 Co. 00.00 9456638
03/11/20 5884 VCEDA ‘Virginia Coalfield Economic Development 12,441.66 79,124.72
03/12/20 1401 ‘Sword, Roger D 184.70 78,940.02
03/12/20 1402 Gilmer, Scott 3 184.70 78,755.32
03/12/20 1404 Elliott, Carlton 184.70 78,570.62
03/12/20 1405 ‘Mullins, David 184.70 78,385.92
03/12/20 1406 McFaddin, Emest 5,184.70 73,201.22
oyt2r0 107 Lockie, Richard 19470 nao16s2
3/290 08 Gass, ated 18470 rasaisa
o/ig0 1409 sian, Dome 18470 nena
03/12/20 5885 Chafin Law Chafin Law Firm, P.C. 9,780.60 62,866.52
03/12/20 5886 RCBOS- Russell County Board of Supervisors: 7,000.00 55,866.52
03/12/20 5887 SUSANCL ‘Susan’s Cleaning Service 1,400.00 $4,466.52
03/12/20 TG 941 Internal Revenue Service 490.70 ‘53,975.82
03/13/20 2508 Bonanza 141.07 53,834.75
03/16/20 Commonwealth of VA - Jan - 22938686 5,970.27, 59,805.02
03/16/20 1H & H Log Yard - March - 15934 1,000.00 60,805.02
03/16/20 H & H Log Yard - Feb - 15897, 1,000.00 61,805.02
03/16/20 Beartown Barbell Club - March - 1078 175.28 61,980.30
03/16/20 RC Dept of SS - Feb - 150786 13,582.00 75,562.30
oays6/20 VA Coal & Energy Alance «Fb 2053 Tsai 77124at
03/16/20 ‘The Data Entry Co - March - 18543. 1,000.00 78,124.41
03/16/20 JM Conveyors - March - 763920 14,233.00 92,357.41
03/25/20 5888 = SUSANCL ‘Susan’s Cleaning Service 1,516.00 90,841.41
03/25/20 1G Xantek Inc, 35.00 90,806.41
03/31/20 16 March Interest 50 sot ct
Totals SST 3852785 0. 51
‘Transaction count = 27
Dace h4
Printed by 13 Fayert ‘Page 1


9042MO - Russell County Industrial Development Authority
Bank Account Register


Projects Account


March 1, 2020 - March 31, 2020


Checks/


Payments


Deposits/
AdditionsDate Reference Payee ID Description Balance


Beginning Balance


VCEDA - CR Hemp - 2718


VCEDA-CR Hemp Co -1151
Chafin Law Firm, P.C.


Cumberland Plateau Planning District
Commission


Town of Lebanon


Virginia Coalfield Economic Development
Authority
Virginia Community Capital
Virginia Coalfield Economic Development
Authority
Unlisted Deposit


Virginia Community Capital


3B Consulting Services, Inc.


Polycap reimbursement for insurance


To Polycap - transfer
March Interest


17,986.59


347,986.59


1,997,986.59


17,986.59


15,629.84


03/05/20


03/05/20


03/06/20


03/11/20


330,000.00


1,650,000.00
1080 Chafin Law


CPPD


1,980,000.00


2,356.751081


03/11/20


03/12/20


1082 Town of Leb


VCEDA


17,667.39


9,909.91


(2,037.55)


(11,947.46)1083


03/12/20


03/12/20


1084 Virginia Co
VCEDA


12,186.09
128.75


(24,133.55)


(24,262.30)1085


03/16/20


03/17/20


03/18/20


03/20/20


03/27/20


03/31/20


TG 339.90 (23,922.40)


(35,322.28)


(39,322.28)
(25,020.12)


(33,020.12)
(33,013.80)


(33,013.80)


1086 Virginia Co


3B Consulti


11,399.88


4,000.001087


TG 14,302.16


8,000.00
TG 6.32


Totals 2,045,648.77 1,994,648.38


Transaction count = 14


Printed by 13 Page 1
Page A2


9042M0 - Russell County Industrial Development Authority


Bank Account Register
Projects Account
March 1, 2020 - March 31, 2020
Cheeks/ Deposits
Date Reference PayeeID Description Payments ‘Additions Balance
Beginning Balance 17,986.59
03/05/20 \VCEDA - CR Hemp - 2718 330,000.00 347,986.59
03/05/20 \VCEDA - CR Hemp Co - 1151, 1,650,000.00 1,997,986.59
03/06/20 1080 Chain Law = Chafin Law Firm, P.C. 1,980,000.00 17,986.59
03/11/20 1081 CPPD ‘Cumberland Plateau Planning District 2,356.75 15,629.84
Commission
03/11/20 1082 Town of Leb Town of Lebanon 17,66739 2037.55)
03/12/20 1083 VCEDA Vig Coated Economic Development 9,909.91 (11,947.46)
Aut
ory1290 1024 vigils Cosi Commun apt 1239609 aaasass
03/12/20 3085 VCEDA ‘Virginia Coalfield Economic Development 128.75 (24,262.30)
Author
03/16/20 16 Ute Depost 339.90 (23,922.40)
03/17/20 1085 Virginia Co Virginia Community Capital 11,399.88 (35,322.28)
03/18/20 1087 38Consuiti 3B Consulting Services, Inc. 4,000.00 (39,322.28)
03/20/20 16 Polycap reimbursement for insurance 1430216 (25,020.12)
03/27/20 To Polycap- transfer 8,000.00 (33,020.12)
03/31/20 16 March Interest 6.32 (33,013.80)
Totals 45,6483 1994 648.38 3,013.80)
‘Transaction count = 14
Page AZ
Printed by 13 g Paget


9042MO - Russell County Industrial Development Authority
Bank Account Register


Motel Construction


March 1, 2020 - March 31, 2020


Checks/


Payments


Deposits/
AdditionsDate Reference Payee ID Description Balance


Beginning Balance


Cumberland Plateau Planning District
Commission


Lebanon Inn - Feb & March - 6806


6,489.97


3,242.6703/11/20 2589 CPPD 3,247.30


03/16/20 17,070.32’ 20,312.99’


Totals 3,247.30 17,070.32 20,312.99


Transaction count = 2


Printed by 13 Page 1
Page A3


9042M0 - Russell County Industrial Development Authority


Bank Account Register
Motel Construction
March 1, 2020 - March 31, 2020
‘Checks/ Deposits
Date Reference .PayeeID Description Payments Additions Balance
Beginning Balance 6,489.97
03/11/20 2589 CPPD CCumbertand Pateau Planning District 3,247.30 3,242.67
‘Commission
03/16/20 Lebanon Inn - Feb & March - 6806 17,070.32 20,312.99
Totals 324730 17,070.32 20,312.99
‘Transaction count = 2
A.
Printed by 13 Tages Paget


9042MO - Russell County Industrial Development Authority
Bank Account Register


steel Fab


March 1, 2020 - March 31, 2020
Deposits/
Additions


Checks/


Payments BalanceDate DescriptionReference Payee ID


77,714.16


64,914.16


42,815.00


30,180.63


Beginning Balance


Tobacco Region Revitalization Commission
Town of Lebanon


Virginia Coaifieid Economic Development
Authority
Samuei - March -161526


March Interest


12,800.00


22,099.16


12,634.37


03/11/20


03/11/20


03/11/20


VaTobacco


Town of Leb


VCEDA


2745


2746


2747


35,145.98 65,326.61


65,330.71


03/16/20


03/31/20 4.10TG


35,150.08 65,330.71Totals 47,533.53


Transaction count = 5


Page 1Printed by 13
Page A4


9042M0 - Russell County Industrial Development Authority


Bank Account Register
‘Steel Fab
March 1, 2020 - March 31, 2020
Checks] Deposits/


Date __ Reference _Payee1D __Description Payments Additions Balance
Beainning Balance mina3s
03/11/20 2745 VaTobacco ‘Tobacco Region Revitalization Commission 12,800.00 64,914.16
03/11/20 2746 Townot Leb Town of Lebanon 22,099.16 4#23815.00
a3/11720 2757 VEDA ria Coafeld Economic Development 12.6437 30,180.83


‘Authority,
03/16/20 ‘Samuel - March - 161526 35,145.98 65,326.61
03/31/20 1G March Interest 4.10 65,330.71
Totals 4753553 __35,48009 5.53071


Transaction count = 5
Pp. AA


Printed by 13 UGV TNT Page 1


9042MO - Russell County Industrial Development Authority
Bank Account Register


Money Market Account


March 1, 2020 - March 31, 2020


Checks/


Payments


Deposits/
AdditionsDate Reference Payee ID Description Balance


Beginning Balance


March Interest


100,656.82


100,733.76’
03/31/20 TG 76.94


Totals 0.00 76.94 100,733.76


Transaction count = 1


Printed by 13 Page 1
Page A5


9042M0 - Russell County Industrial Development Authority


Bank Account Register
Money Market Account
March 1, 2020 - March 31, 2020
‘Checks/ Deposits/


Date Reference _PayeeID _Description Payments Adaltions Balance


Beginning Balance 100,656.82


03/31/20 1G March Interest 76.94 100,733.76


Totals 0.00 76.94 100,733.76


‘Transaction count = 1
A


Printed by 13 ageT* Page 1


Aug-19 Sept-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20
3B Consulting Services, LLC - 3063-10-009 3,500,00 «✓ V


Comm of Va-DMME Cleaning - 3063-10-023 Varies


Comm of Va-DMME - 3063-10-016 6,096.38 6096.38/173.89 5,970.27 5,970.27 5,970.27


Lebanon Inn - 3063-10-021 5,287.86 «/
8,535.16 8,535.16 8,535.16 8,535.16 8,535.16


Lebanon Inn-3063-10-021 14,612.14 32,000.00 30,000.00


RC Dept of Social Services - 3063-10-013 13,582.00 >✓


Russell County Health Dept - Quarterly - 3063-10-019 10,125,00 4th qtr2019


Samuel Pressure Vessel - 3063-10-024


Va Uoai ̂  tnergy Alliance - 3UbJ-1U-UU/
35,145.98 >/ «✓


"V "V
1200.00/93.44 1200.00/131.96 1200.00/229.06 1200.00/348.68 1200.00/362.11


JM Conveyors - 3063-10-005 14,233.00 y/


AEP Bond Fees - 3030-01-001 21,875.00 21,875.00


SWVA Comm College - quarterly - 3063-10-011 7,250.00 3/Q 2019 4/Q 2019-12236.25


Cumberland Plateau Waste Mgt. - 3063-10-022 200.00 V/ s/


The Data Entry Company - 3063-10-008 1,000.00


H&HLog Yard Inc- 3063-10-006 1,000.00 V V*


Beartown Barbell Club LLC - 3063-10-025 175.28 X X X X X y/ y^


Russell County DSS


10 yr lease starting March 2019


13,582,00


SWVACC - lease amount changes July 1,2019
29000, Lease ends 6-30-20


Lebanon Inn check for $8535,16 is for


$5287,86 - VSBFA & $3247,30 - CPPDC


Board member is resigned - Mike Hincher


New Board member Donny Christiam 1-1-2020


Page A6


Augt9  Sepii9 _Oot19 Nowa Deot9 Jan. 20 Feb20_Mar20


38 Consulting Services, LLC 2069-40-009 350000[—_¥ 7 cg 7 7 7 2
Conn of Va DUE Cleaning - 053-1002 Vates|
Comm of VaDHAME 30610076 6006.38] Y[eosssanraas son sae se7e37
Tobanon fan - 3068-10-02 5.26786] = ¥ . 350536 as2536 as556 essa | _asass6
Tebanon in -3063-10-021 T401214 | s2.00000 3050000
FRC Dopt of Sock Senioes-S06TOOTS 73,582.00] 7 ¥ ¥ ¥ ¥ ¥
‘Ruseel Counly Peal Dept Ouarery - 306510019 10,125.00 7 7 ore
Samuel Pressure Vessel 3069-10-026 35.10596| 7 7 7 7 7 7 7


TE CORTE ENTGY RUENCE= SOSETOUNT TOOT amram | eomarinse | encoraes | neamarnace | ~ means
‘Wr Conveyors- 3065-10-005 74.233.0[ ¥ ? ¥ ¥ ¥ ¥ cd
‘REP Bond Fees - 3090-07007 21,875.00 23,975.00
‘SWWA Conm Colege— quarter - 3088-10071 7250.00 3am ams
‘Cumberiand Plateau Waste Wa. - 3063-10-02 20000[ 7 ¥ ¥ v + ¥ 7
“The Data Ey Company - 3065-10008 7900.00 | —_¥ 7 ¥ ¥ 7 ¥ ¥ ¥
FE Log Var ns - 3065 T0008 700000] 7 7 7 7 7 >
Bearown Barbe Cub LLC - 306310025 W528] x x X x x 7 ¥ ¥
Russel County OSS 1398200


10 yrlease stating March 2019


‘SWVACC - lease amount changes July 1, 2019,
29000. Lease ends 6-30-20,


Lebanon tin check for $535.16 is or
‘$5287.86 - VSBFA & $3247.20 -CPPOC:


Board members resigned - Mike incher
New Board member Donny Christiam 1-1-2020


Page A6


Page A7


Page A7


Page A8


Page A8&


Page A9


Page AQ


Page A10


BILLING FOR
RUSSELL COUNTY IDA


(MARCH 11, 2020 THROUGH APRIL 2, 2020)


*BILLING INCLUDES LATE FEES FOR ANY
INVOICES OVER 30 DAYS PAST DUE


: FILE | FILENo. |
| General File * 92-G-2054 $ 945-24
Powers (Phillip) 18-G-2054.72 $ 30.00
| Project Blue Jay/Polycap, LLC * 18-G-2054.74 |$ 31.58
Special Project Reclaim * 17-G-2054.70 | $ 2,050.00
ProjectGrow* ——————~CS~S~S~S«~S GBH. | S———=—25’G.O
Courthouse * | 20-G-2054.82 | $ 75
|TDEC* 19-K-2054.76 [8 2.03


TOTAL $ 3,314.60


‘Word/IDA/Breakdown for March 11, 2020 through April 2, 2020 Billing


Page A10


Page A11


Chafin Law Firm, P.C,


P.O, Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143
Fax: 276-889-1121


April 02, 2020
RUSSELL COUNTY INDUSTRIAL Invoice No. 47697
DEVELOPMENT AUTHORITY
P.O. BOX 2378
LEBANON, VA 24266


Client Number: 92-G-2084 IDA.GENERAL FILE
Matter Number: 92-G-2054 IDA.General File
For Services Rendered Through 4/2/2020.


Date Timekeeper Des Hours Amount
3/12/2020 KP8 Preparation of Deed to Town for drive between 0.00 $125.00
C-Health and VCEDA
3/12/2020 KP8 Prepare for and attend March monthly meeting 5.20 $780.00
Billable Hours / Fees: $780.00
Flat Charge Hours / Fees: $125.00
Timekeeper Summary
Timekeeper KP8 worked 5.20 hours at $150.00 per hour, totaling $780.00.
Timekeeper KP8 - flat charges totaling $125.00.
Cost Detail


Date Description Amount Check No.


4/1/2020 Photocopies - (52 @ $0.50 each) = $26.00 $26.00


Total Costs $26.00


Continued On Next Page


Page A11


Page A12


Client Number: 92-G-2054 4/2/2020
Matter Number: 92-G-2054 Page: 2


Current Invoice Summary


Prior Balance: $1,819.40
Payments Received: $0.00
Unpaid Prior Balance: $1,819.40
Current Fees: $905.00


Advanced Costs: $26.00


Late Charges: $14.24


TOTAL AMOUNT DUE: ———s3,764,64


Thank You for Letting Us Serve You.
Payment Due Upon Receipt.


Page A12


Page A13


Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
‘Telephone: 276-889-0143
Fax: 276-889-1121
April 02, 2020
RUSSELL COUNTY INDUSTRIAL, Invoice No. 47699
DEVELOPMENT AUTHORITY
DEVELOPMENT AUTHORITY
P.O. BOX 2378
LEBANON, VA 24266


Client Number: 18-G-2054,72 PROPERTY IN INDUSTRIAL PARK IDA.POWERS (PHILLIP)
Matter Number: 18-G-2084.72 IDA.Powers (Phillip).Property in Industrial Park
For Services Rendered Through 4/2/2020.


Fees


Ir


Timekeeper Hours Amount
3/17/2020 KPS TF Chairman 0.20 $30.00


Billable Hours / Fees: 0.20 $30.00


Timekeeper Summary


Timekeeper KP8 worked 0.20 hours at $150.00 per hour, totaling $30.00.


Current Invoice Summary


Prior Balani $0.00
Payments Receiv $0.00
Unpaid Prior Balan 30.00
Current Fe $30.00


Advanced Costs: $0.00
TOTAL AMOUNT DUE: $30.00


Thank You for Letting Us Serve You.
Payment Due Upon Receipt


Page A13


Page A14


Chafin Law Firm, P.C.
P.O, Box 1210
44 E Main Street
Lebanon, VA 24266


Telephone: 276-889-0143
Fax: 276-889-1121


RUSSELL COUNTY INDUSTRIAL
DEVELOPMENT AUTHORITY
P.O, BOX 2378


LEBANON, VA 24266


April 02, 2020
Invoice No. 47700


Client Number: 18+


For Services Rendered Through 4/2/2020.


154.74 GREENFIELD HOLDINGS ICI, INC. IDA.PROJECT BLUE JAY/POLYCAP, LLC &
Matter Number: 18-G-2054.74 IDA.Project Blue Jay.Fees & Reimbursable Costs


Fees
Date Timekeeper Description
4/1/2020 BIG Telephone with Jim Baldwin regarding Tax


Market Credits


Billable Hours / Fees:


Amount


$30.00


530.00


‘Timekeeper Summary


Timekeeper B16 worked 0,20 hours at $150.00 per hour, totaling $30.00.


Current Invoice Summary


Prior Balan $105.00
Payments Received: $0.00
Unpaid Prior Balan 3105.00
Current Fees: $30.00


Advanced Costs: $0.00


Late Charge $1.58


TOTAL AMOUNT DUE: 3136.88


‘Thank You for Letting Us Serve You.


Payment Due Upon Receipt.


Page A14


Page A15


Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143


Fax: 276-889-1121
April 02, 2020
RUSSELL COUNTY INDUSTRIAL Invoice No. 47702
DEVELOPMENT AUTHORITY
P.O. BOX 2378


LEBANON, VA 24266


Client Number: 17-G-2054.70 IDA.SPECIAL PROJECT RECLAIM
Matter Number: 17-G-2054.70 IDA.SPECIAL PROJECT RECLAIM
For Services Rendered Through 4/2/2020.


Fees
Date Timekeeper Hours Amount
3/11/2020 BIG Meet with John Matney, Karl Kindig and 250 $375.00
Chairman
3/17/2020 BIG Two phone calls with Chairman 030 $45.00
3/17/2020 B16 Review revised documents 140 $210.00
3/17/2020 BIG Review of documents; prepare for meeting; 3.00 $450.00
attend continued meeting of the IDA
3/27/2020 BIG Review and revise latest version of documents 5.00 $750.00
sent by Karl Kindig; phone calls regarding
matters
4/1/2020 BIG Telephone with Karl Kindig and work on 140 $210.00
agreements


Billable Hours / Fees: 13.60 $2,040.00


Timekeeper Summary


Timekeeper B16 worked 13.60 hours at $150.00 per hour, totaling $2,040.00.


Cost Detail
Date Amount Check No.
3/23/2020 Photocopies - (50 @ $0.20 each) = $10.00 $10.00
Total Costs $10.00


‘Continued On Next Page


Page A15


Page A16


Client Number: 17-G-2054.70 4/2/2020
Matter Number: 17-G:


54.70 Page: 2


Current Invoice Summary


Prior Balance: $885.00


Payments Received: $0.00
Unpaid Prior Balance: 3885.00"
Current Fees: $2,040.00


Advanced Cos! $10.00
TOTAL AMOUNT DUE: ——s93800"


Thank You for Letting Us Serve You.
Payment Due Upon Receipt.


Page A16


Page A17


Chafin Law Firm, P.C.


P.O. Box 1210
44 E Main Street
Lebanon, VA 24266


Telephone: 276-889-0143
Fax: 276-889-1121


RUSSELL COUNTY INDUSTRIAL
DEVELOPMENT AUTHORITY


P.O. BOX 2378


LEBANON, VA 24266


April 02, 2020
Invoice No. 47701


Client Number: 19-G-2054.80 IDA.PROIECT GROW


Matter Number: 19-G


-2054.80 IDA.PROIECT GROW


For Services Rendered Through 4/2/2020.


Fees
Date Timekeeper Hours Amount
3/26/2020 KP8 Received and reviewed email from Chairman 0.20 $30.00
4/1/2020 BI6 Review Guarantees 0.80 $120.00
4/1/2020 BIG Telephone with Chairman and Jeff Taylor 0.70 $105.00
Billable Hours / Fees: 1.70 $255.00
Timekeeper Summary
Timekeeper B16 worked 1.50 hours at $150.00 per hour, totaling $225.00.
Timekeeper KP8 worked 0.20 hours at $150.00 per hour, totaling $30.00.
Payment Detail
Date Amount
4/1/2020 Credit per Agreement of County to Pay One-Half of Fees Incurred ($3,237.00)


Total Payments Received: ($3,237.00)


Continued On Next Page


Page A17


Page A18


Client Number:
Matter Number:


19-G-2054.80
19-G-2054.80
Current Invoice Summary
Prior Balance: $6,759.20
Payments Received: (83,237.00)
Unpaid Prior Balance: 53,520.20.
Current Fees: $255.00
Advaneed Costs: $0.00
TOTAL AMOUNT DUE: 3377720,


‘Thank You for Letting Us Serve You.
Payment Due Upon Receipt.


Page A18


Last Payment: 4/1/2020


Page:


Page A19


Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266


Telephone: 276-889-0143
Fax: 276-889-1121


RUSSELL COUNTY INDUSTRIAL
DEVELOPMENT AUTHORITY, INC


P.O, BOX 2378
LEBANON, VA 24266


April 02, 2020
Invoice No, 47698


Client Number: 20-G-2054,82 IDA.COURTHOUSE
Matter Number: 20-G-2054.82 IDA.COURTHOUSE
For Services Rendered Through 4/2/2020,


Current Invoice Summary


Prior Balance: $50.00
Payments Received: $0.00
Unpaid Prior Balance: $50.00
Current Fees: $0.00
Advanced Costs: $0.00


Late Charges: $0.75


‘TOTAL AMOUNT DUE: 0.78


‘Thank You for Letting Us Serve You.
Payment Due Upon Receipt


Page A19


Page A20


Chafin Law Firm, P.C.


P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143
Fax: 276-889-1121


April 02, 2020


RUSSELL COUNTY INDUSTRIAL Invoice No. 47703
DEVELOPMENT AUTHORITY.


P.O. BOX 2378
LEBANON, VA 24266


Client Number: 19-K-2054.76 IDA.TDEC (LEASE)
Matter Number: 19-K-2054.76 IDA.TDEC (Lease)
For Services Rendered Through 4/2/2020,


Current Invoice Summary


Prior Balance: $135.00
Payments Received: $0.00
Unpaid Prior Balance: 9135.00.
Current Fees: $0.00
‘Advanced Costs: $0.00


Late Charges: 52.03


TOTAL AMOUNT DUE:


Thank You for Letting Us Serve You.
Payment Due Upon Receipt.


Page A20
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