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Agenda Packet
Thursday, January 9, 2020
Bonanza Family Restaurant
5:30 P.M.
1 IDA
Russell County, VA
Agenda Packet
Thursday, January 9, 2020
Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


7 & 8.  Legal
Virginia Code
Closed Sessions 2.2-3711




4,
5.
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
7 &8. Legal
January 9, 2020
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on January 9, 2020 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.


Call to Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report


Guest Presentations


Recess for Meal


Attorney’s Report


Chairman’s Report


Old Business


New Business


Closed Session as permitted by Virginia Code #2.2-3711


Adjourn Meeting


Attachments:
Invoices for Payment (Pages A1-A8)
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
January 9, 2020
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on January 9, 2020 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Recess for Meal
Attorney’s Report
Chairman’s Report
Old Business
New Business
. Closed Session as permitted by Virginia Code #2.2-3711
. Adjourn Meeting
Attachments:
Invoices for Payment (Pages A1-A8)
December 18, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on  December 18, 2019, at 5:30 P.M. at
Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT:    Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman 

Carlton Elliott, Secretary
Jarred Glass, Member
Roger Sword, Member     

Tony Dodi, Member 

ABSENT:  Scott Gilmer, Member
David Mullins, Member
Mike Hincher. Member
STAFF:  Ben Chafin, Attorney
GUESTS:  Donnie Christian
The Chairman called the meeting to order at 5:41 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Roger Sword, second by Tony Dodi and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the November 14, 2019 meeting.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve to pay invoices presented on December 18, 2019 and the additional
invoices from Susan’s Cleaning for $1516.00 and Owens & Assoc. for $12,000.00.
December 18, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on December 18, 2019, at 5:30 P.M. at
Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Jarred Glass, Member
Roger Sword, Member
Tony Dodi, Member
ABSENT: Scott Gilmer, Member
David Mullins, Member
Mike Hincher. Member
STAFF: Ben Chafin, Attorney
GUESTS: Donnie Christian
The Chairman called the meeting to order at 5:41 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Roger Sword, second by Tony Dodi and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the November 14, 2019 meeting.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve to pay invoices presented on December 18, 2019 and the additional
invoices from Susan’s Cleaning for $1516.00 and Owens & Assoc. for $12,000.00.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
ATTORNEY’S REPORT
The attorney informed the IDA of the meeting with Project “Reclaim”
concerning the survey of the 232-acre plot that will be transferred to the IDA.
Russell County Reclaim will submit a preliminary survey to the board for
approval.
CHAIRMAN’S REPORT
The Chairman should receive the Health Department’s first draft plans for
the Government Center project next week.
The Board of Supervisor only received one bid for the Courthouse
renovation consultant. Hopefully the BOS will sign the contract with Skanska, and
the project will move forward.
The board discussed the possibility of asking for a deposit from the applicant
to initiate an industrial project. No action was taken.
Request from CPRWMA to provide a letter of support to VCEDA for a
compost facility feasibility study.
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to provide a letter of support to VCEDA in regard to a
grant for CPRWMA’s feasibility study for compost facility.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
CLOSED SESSION
Upon motion made by Richard Lockridge, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711  (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
ATTORNEY’S REPORT
The attorney informed the IDA of the meeting with Project “Reclaim”
concerning the survey of the 232-acre plot that will be transferred to the IDA.
Russell County Reclaim will submit a preliminary survey to the board for
approval.
CHAIRMAN’S REPORT
The Chairman should receive the Health Department’s first draft plans for
the Government Center project next week.
The Board of Supervisor only received one bid for the Courthouse
renovation consultant. Hopefully the BOS will sign the contract with Skanska, and
the project will move forward.
The board discussed the possibility of asking for a deposit from the applicant
to initiate an industrial project. No action was taken.
Request from CPRWMA to provide a letter of support to VCEDA for a
compost facility feasibility study.
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to provide a letter of support to VCEDA in regard to a
grant for CPRWMA’s feasibility study for compost facility.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
CLOSED SESSION
Upon motion made by Richard Lockridge, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Aye
Carlton Elliott Yes
Scott Gilmer Absent
Tony Dodi  Aye
      Roger Sword Aye 

Mike Hincher Absent
Jarred Glass  Aye
David Mullins Absent
Richard Lockridge Aye
Upon motion made by Richard Lockridge, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit an application to VCEDA for the Riverbound
Farm Project and authorize the chairman to sign all necessary documents regarding
this application.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Emie McFaddin Aye Mike Hincher Absent
Carlton Elliott Yes Jarred Glass Aye
Scott Gilmer Absent David Mullins Absent
Tony Dodi Aye Richard Lockridge Aye
Roger Sword Aye
Upon motion made by Richard Lockridge, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit an application to VCEDA for the Riverbound
Farm Project and authorize the chairman to sign all necessary documents regarding
this application.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply for a $25,000.00 grant from VCEDA for TDEC
to purchase equipment and add five full time employees.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
appropriating $700.00 for advertising to promote employment opportunities for
existing businesses in Russell County.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 10:32 PM.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay:  None
Nay: None
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply for a $25,000.00 grant from VCEDA for TDEC
to purchase equipment and add five full time employees.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
appropriating $700.00 for advertising to promote employment opportunities for
existing businesses in Russell County.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 10:32 PM.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass
Absent: S. Gilmer, M. Hincher, D. Mullins
Nay: None
Page A1
CHAFIN LAW FirM, P. C.
A. Benton Chafin, Jr.
[email protected]
A PROFESSIONAL CORPORATION
M. Katherine Patton oF
[email protected] ATTORNEYS AT LAW
Jennifer A. Baker
[email protected]
“Licensed in VA & TN
Nicholas “Nick” B. Compton:
[email protected] January 3, 2020
Russell County Industrial
Development Authority
P. O. 2378
Lebanon, VA 24266
Post Office Box 1210
44 E Main Street
Lebanon, VA 24266
Phone: (276) 889-0143
Fax: (276) 889-1121
Fax: (276) 889-1130
Website: https:iwww.chafiniaw.com
RE: Billing from December 4, 2019 through January 3, 2020
Dear Sir/Madam:
Enclosed, herewith is a statement for services rendered from December 4,
2019 through January 3, 2020, in the amount of $2,000.50.
*Note: Billing may not be complete through the date listed above.
PLEASE PAY THIS AMOUNT:
$ 2,000.50 |
If you have any questions, please do not hesitate to contact me.
Very truly yours,
CHAFIN LAW FIRM, P.C.
By:
A. BENTON CHAFIN, JR. (7
Encl. (As noted)
Word/IDA/Cover Letter for 12-04-19 ~ 01-03-20 Billing
Page A1
Page A2
BILLING FOR
RUSSELL COUNTY IDA
(DECEMBER 4, 2019 THROUGH JANUARY 3, 2020)
FILE FILE No. AMOUNT
General File 92-G-2054 $ 1,160.50
Project BlueJay 7 18-G-2054.74 |$ 210.00
Project Reclaim ~~ | 17-G-2054.70 | $ 630.00
TOTAL $ 2,000.50
Word/IDA/Breakdown for December 4, 2019 through January’ 3, 2020 Billing
Page A2
Page A3
Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143
Fax: 276-889-1121
January 03, 2020
RUSSELL COUNTY INDUSTRIAL Invoice No. 47058
DEVELOPMENT AUTHORITY
P.O. BOX 2378
LEBANON, VA 24266
Client Number: 92-G-2054 IDA.GENERAL FILE
Matter Number:92-G-2054 IDA.General File -
For Services Rendered Through 1/3/2020.
Fees
Date ‘Timekeeper Description Hours Amount
12/1272019 B16 Preparation of 2019 Auditing Letter 1.00 $150.00
12122019 BI6 Phone calls and e-mails regarding general 0.20 $30.00
matters
12/18/2019 B16 Review Agenda prior to December meeting 0.20 $30.00
12/182019 BI6 December Monthly Meeting 5.50 $825.00
12/192019 KP8 Preparation of Quitclaim Deed of Gift from 0.00 $125.00
IDA of Russell County to Town of Lebanon for
1,308 acres
Billable Hours / Fees: 6.90 $1,035.00
Flat Charge Hours / Fees: $125.00
Timekeeper Summary
Timekeeper B16 worked 6.90 hours at $150.00 per hour, totaling $1,035.00.
‘Timekeeper KP8 - flat charges totaling $125.00.
Cost Detail
Date Description Amount Check No.
12/16/2019 Postage-1 oz. Rate (1 @ $.50 ea.) = $.50 $0.50
Total Costs $0.50
Continued On Next Page
Page A3
Page A4
Client Number: 92-G-2054 1/3/2020
Matter Number: 92-G-2054 Page: 2
Payment Detail
Date Description Amount
1/3/2020 Check Number 5864 against Inv# 46875, (81,329.00)
Total Payments Received: ($1,329.00)
Current Invoice Summary
Prior Balance: $1,329.00
Payments Received: (81,329.00) Last Payment: 1/3/2020
Unpaid Prior Balance: 30.00
Current Fees: $1,160.00 8
‘Advanced Costs: $0.50
TOTAL AMOUNT DUE: $1,160.50
‘Thank You for Letting Us Serve You.
Payment Due Upon Receipt.
Page A4
Page A5
Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143
Fax: 276-889-1121
January 03, 2020
RUSSELL COUNTY INDUSTRIAL Invoice No. 47059
DEVELOPMENT AUTHORITY
P.O. BOX 2378
LEBANON, VA 24266
Client Number: 18-G-2054.74 GREENFIELD HOLDINGS ICI, INC. IDA.PROJECT BLUE JAY/POLYCAP, LLC &
Matter Number: 18-G-2054.74 IDA.Project Blue Jay.Fees & Reimbursable Costs
For Services Rendered Through 1/3/2020.
Date Timekeeper Amount
12/12/2019 B16 Telephone with Chairman $60.00
12/18/2019 B16 Review second engagement letter 1.00 $150.00
Billable Hours/ Fees: 1.40 $210.00
Timekeeper Summary
‘Timekeeper B16 worked 1.40 hours at $150.00 per hour, totaling $210.00.
Payment Detail
Date Description Amount
1/3/2020 ‘Check Number 3711 against Inv#t 46876 ($30.00)
Total Payments Received: ($30.00)
Continued On Next Page
Page A5
Page A6
Client Number:
Matter Number:
18-G-2054.74
18-G-2054.74
Current Invoice Summary
Prior Balance: $30.00
Payments Received: ($30.00)
Unpaid Prior Balance: $0.00
Current Fees: $210.00
Advanced Costs: $0.00
TOTAL AMOUNT DUE: — $210.00.
‘Thank You for Letting Us Serve You.
Payment Due Upon Receipt.
Page A6
Last Payment: 1/3/2020
1/3/2020
Page:
2
Page A7
Chafin Law Firm, P.C.
P.O. Box 1210
44 E Main Street
Lebanon, VA 24266
Telephone: 276-889-0143
Fax: 276-889-1121
January 03, 2020
RUSSELL COUNTY INDUSTRIAL Invoice No. 47060
DEVELOPMENT AUTHORITY
P.O. BOX 2378
LEBANON, VA 24266
Client Number: 17-G-2054.70 IDA.SPECIAL PROJECT RECLAIM
‘Matter Number: 17-G-2054,70 IDA.SPECIAL PROJECT RECLAIM –
For Services Rendered Through 1/3/2020.
Fees
Date ‘Timekeeper Description Hours Amount
12/10/2019 B16 Meeting with Bill Wallace, William Wampler 120 $180.00
and Glen Phillips
12/112019 B16 Telephone with John Matney and Wi 0.30 $45.00
Wampler
12/122019 BI6 Work on matters involving project 0.70 $105.00
12/12/2019 B16 ‘Telephone with Sara at Tobacco Commission 0.40 $60.00
121772019 B16 Work on matters involving project 130 $195.00
12202019 B16 Telephone w/Wampler and working on 0.30 $45.00
Contract
Billable Hours / Fees: 4.20
Timekeeper Summary
‘Timekeeper B16 worked 4.20 hours at $150.00 per hour, totaling $630.00,
Payment Detail
Description Amount
1/3/2020 Check Number 5864 against Inv# 46878 ($330.00)
Total Payments Received: ($330.00)
Continued On Next Page
Page A7
Page A8
Client Number:
Matter Number:
Current Invoice Summary
Prior Balance: $330.00
Payments Received: ($330.00) Last Payment: 1/3/2020
Unpaid Prior Balance: $0.00.
Current Fees: $630.00
Advanced Costs: $0.00
TOTAL AMOUNT DUE: $630.00
‘Thank You for Letting Us Serve You.
Payment Due Upon Receipt.
Page A8&
1/3/2020
Page:
2