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Agenda Packet
Thursday, April 11, 2019
Bonanza Family Restaurant
5:30 P.M.
1 IDA
Russell County, VA
Agenda Packet
Thursday, April 11, 2019
Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


7 & 8.  Legal
Virginia Code
Closed Sessions 2.2-3711




4,
5.
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
7 &8. Legal
April 11, 2019
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on April 11, 2019 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.


Call to Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report


Guest Presentations


Recess for Meal


Attorney’s Report


Chairman’s Report


Old Business


New Business


Closed Session as permitted by Virginia Code #2.2-3711


Adjourn Meeting


Attachments
a. Accounts payable invoices (Page A1 -A2)
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
April 11, 2019
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on April 11, 2019 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Recess for Meal
Attorney’s Report
Chairman’s Report
Old Business
New Business
. Closed Session as permitted by Virginia Code #2.2-3711
. Adjourn Meeting
Attachments
a, Accounts payable invoices (Page A1 -A2)
March 14, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on  March 14, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT:    Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman  

Carlton Elliott, Secretary
Tony Dodi, Member
Mike Hincher, Member 

David Mullins, Member
ABSENT:  Jarred Glass, Member
Scott Gilmer, Member
Roger Sword, Member
STAFF:  Ben Chafin, Attorney
GUEST:
The Chairman called the meeting to order at 5:44 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Tony Dodi, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the February 12, 2019 meeting.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
FINANCIAL REPORT
Upon motion made by Richard Lockridge, second by Mike Hincher, and
duly approved by the Industrial Development Authority of Russell County,
Virginia to approve the paying the bills and tabling the Financial Report of March
14, 2019 pending corrections.
March 14, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on March 14, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Tony Dodi, Member
Mike Hincher, Member
David Mullins, Member
ABSENT: Jarred Glass, Member
Scott Gilmer, Member
Roger Sword, Member
STAFF: Ben Chafin, Attorney
GUEST:
The Chairman called the meeting to order at 5:44 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Tony Dodi, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the February 12, 2019 meeting.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S, Gilmer, R. Sword
Nay: None
FINANCIAL REPORT
Upon motion made by Richard Lockridge, second by Mike Hincher, and
duly approved by the Industrial Development Authority of Russell County,
Virginia to approve the paying the bills and tabling the Financial Report of March
14, 2019 pending corrections.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
PUBLIC COMMENT
No Comment
ATTORNEY’S REPORT
The attorney presented a resolution to the IDA regarding Phase II of Project
“Reclaim”.
The attorney presented a resolution of support for the VCC loan application
regarding to Project “Blue Jay”
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting a resolution of support for the VCC loan application regarding Project
“Blue Jay” and authorizing the Chairman to sign any and all documents in
conjunction with the VCC loan for Project “Blue Jay”.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
CHAIRMAN’S REPORT
The chairman reported the DSS office is operational.
The Chairman reported Project “Blue Jay” is not eligible for tobacco money
because the parameters have changed for the granting program. The average salary
to qualify for tobacco grants is now $40,000.00 per year.
The CPPD is going to begin the process to release funds from the Sunset
Fund for economic purposes.
The water line to the shell building for Project “Blue Jay” has to be replaced
with an 8-inch line.
The Vote was:
Aye: R. Lockridge,
Absent: J, Glass, S. Gi
Nay: None
lliott, M. Hincher, T. Dodi, D. Mullins
mer, R. Sword
L
PUBLIC COMMENT
No Comment
ATTORNEY’S REPORT
The attorney presented a resolution to the IDA regarding Phase II of Project
“Reclaim”.
The attorney presented a
regarding to Project “Blue Jay”
solution of support for the VCC loan application
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting a resolution of support for the VCC loan application regarding Project
“Blue Jay” and authorizing the Chairman to sign any and all documents in
conjunction with the VCC loan for Project “Blue Jay”.
The Roll Call Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay: None
CHAIRMAN’S REPORT
The chairman reported the DSS office is operational.
The Chairman reported Project “Blue Jay” is not eligible for tobacco money
because the parameters have changed for the granting program. The average salary
to qualify for tobacco grants is now $40,000.00 per year.
The CPPD is going to begin the process to release funds from the Sunset
Fund for economic purposes.
The water line to the shell building for Project “Blue Jay” has to be replaced
with an 8-inch line.
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Mike Hincher and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Carlton Elliott, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes
Carlton Elliott Yes
Scott Gilmer Absent
Tony Dodi  Yes
      Roger Sword Absent 

Mike Hincher Yes
Jarred Glass  Absent
David Mullins Yes
Richard Lockridge Yes
MOTIONS FROM CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Mike Hincher and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Carlton Elliott, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
ion and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes Roger Sword Absent
Carlton Elliott Yes Mike Hincher Yes
Scott Gilmer Absent Jarred Glass Absent
Tony Dodi Yes David Mullins Yes
Richard Lockridge Yes
MOTIONS FROM CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting a resolution supporting Phase II of Project “Reclaim” with Russell
County Reclamation, LLC.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Abstain: M. Hincher
Nay:  None
ADJOURNMENT
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 9:05 PM.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay:  None
adopting a resolution supporting Phase II of Project “Reclaim” with Russell
County Reclamation, LLC.
The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, D, Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Abstain: M. Hincher
Nay: None
ADJOURNMENT
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 9:05 PM.
The Vote was:
Aye: R. Lockridge, C. Elliott, M. Hincher, T. Dodi, D. Mullins
Absent: J, Glass, S. Gilmer, R. Sword
Nay: None
RESOLUTION OF THE RUSSELL COUNTY IDA, VIRGINIA,
IN SUPPORT OF THE VCC LOAN APPLICATION FOR PROJECT BLUE JAY
WHEREAS, the Russell County IDA supports the efforts of local businesses, by utilizing all
available resources, to obtain a loan from Virginia Community Capital Bank (VCC) for Project Blue Jay
in the 2018-19 fiscal year in the amount of $2,700,000; and
WHEREAS, these funds will be used to purchase equipment for their new location and enhance
the company’s opportunity for growth within the county; and
this loan to
ication of the local
WHEREAS, the Russell County IDA with the assistance from VCC will us
stimulate the creation and retention of jobs within the county to continue the dive!
economy; and
WHEREAS, the Russell County IDA with assistance from VCC will capitalize on the skills and
talents of our local residents and provide financial assistance to this project in an effort to improve the
longevity and success of the business; and
NOW THEREFORE, BE IT RESOLVED that the Russell County IDA is in full support of
obtaining a loan from VCC for Project Blue Jay and hereby authorize the chairman to sign and execute
all necessary documents as required by the lender.
ADOPTED this __14"" day of ___March 2019.
This resolution shall take effect immediately upon its adoption.
The Members of the Board vote as follows: March 14, 2019
Aye Nays Absent
ERNIE MCFADDIN vs
CARLTON ELLIOTT ve
WA
7
DICKY LOCKRIDGE
ROGER SWORD
MIKE HINCHER
DAVID MULLINS
SCOTT GILMER
TONY DODI
JARRED GLASS. a
CERTIFICATE
Seasel
The undersigned €terk of the Russell County IDA, Virginia, certifies that the foregoing is a true,
correct and complete copy of a Resolution adopted by the Affirmative vote of a majority of the Russell
County IDA members present at a special called meeting of the Russell County IDA duly called and
held on March 14, 2019, at which meeting a quorum was present and acting throughout.
Dated: March 24/2019
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF RUSSELL COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of Russell County, Virginia
referred to as “the IDA" is in full support of Russell County Reclamation, LLC, referred to
as RCR, in RCR’s effort to reclaim a pre-1977 AML feature located in Russell County,
Virginia, and the repurposing of this site as part of a new regional industrial park; and
WHEREAS, the IDA and RCR are in a continuing pubic/private partnership to
further enhance the reclamation of this site by adding additional backfill material to make
the reclaimed site much more desirable and marketable as new economic development
product for economic developers to market to prospective businesses; and
WHEREAS, the IDA strongly supports RCR’s Phase 2 OSM Pilot Grant Application
that will provide more backfill material that makes the development of this acreage much
more attractive to prospective businesses; and
WHEREAS, as part of RCR’s Phase 2 OSM Pilot Grant Application, the IDA also
supports the funding request for a construction allowance to offset a portion of the building
construction costs that are sited within the AML footprint for a prospective business; and
WHEREAS, the IDA and the Virginia Coalfield Economic Development Authority
are jointly pursuing a specific economic development prospect who desires to occupy this
site once reclaimed with the Phase 2 OSM Pilot Grant being what could be the critical
financial incentive to create the catalyst to “close the deal’.
NOW, THEREFORE, BE IT RESOLVED that the IDA hereby requests that the
application for grant funding in the amount of $1,647,780.00 made by RCR for the benefit
of the IDA, Russell County, Virginia, and the region, be acted upon favorably in order to
create additional acreage for the new industrial site and an additional developable
industrial pad
AND, BE IT FURTHER RESOLVED that the IDA hereby requests that the
application for grant funding in the amount of $1,912,500.00, made by RCR for the benefit
of the IDA, Russell County, Virginia, and the region, be acted upon favorably to assist
with approximately 25% of specific enhancements for an active prospect, including buying
down the cost of a proposed 170,000 square foot building.
Dated: March 14, 2019.
INDUSTRIAL DEVELOPMENT AUTHORITY
Page A1
CONTRACT INVOICE
HUNGATE BUSINESS SERVICES
Invoice Number: 142220
magine. improve. innovate Invoice Date: 03/12/2019
Bill To: Russell County IDA Customer: Russell County IDA
P.07 Bak 2378) 135 Highland Dr.
Lebanon, VA 24266 Lebanon, VA 24266
‘Recount No Payment Terms Due Date Invoice Total Balance Due
RCO? 30 Days from invoice 04/11/2019 $ 166.91 $ 166.91
Contract Number Contact ContractAmount | P.O.Number | Start Date __|__Exp. Date _
1939-01 Emie_McFaddin (276) 971-0690 $166.91 03/09/2018 03/08/2019
Remarks i]
— }
Summary:
‘Contract base rate charge for this biling period $0.00
Contract overage charge forthe 02/09/2019 to 03/08/2019 overage period $166.91"
Detail:
Equipment included under this contract
Xerox/7835
Number Serial Number Base Adj. Location
3100 MX1193363, $0.00 Russell County IDA 135 Highland Dr.
Lebanon, VA 24265
Meter Type Meter Group Begin Meter_End Meter_Credits Total Covered _silale Rate___Overage
BW BW 122,780 125,056 2,286, 0 2,286 $0.012900 «$29.49
Color Color 13,955 15,499 1,544 0 1,544 $0,089000 $137.42
$166.91
Effective June 1, 2012 a 1.5% finance charge per month will accrue after 30 days. $6651
Exempt $0.00
$0.00
$166.91
209 N. Chestnut St. Marion, VA 24354 276-783-5442
GST: 54-1375633,
Page A1
Page 1 of |
Page A2
_ SUSANS CLEANING SERVICE
» 2G\ WARNER SUB-DIVISION RD
‘LEBANON VA, 21266
omme
Zleaning mAacn dav?
AMOUNT:
Page A2