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Agenda Packet
Thursday, March 14, 2019
Bonanza Family Restaurant
5:30 P.M.
Agenda Packet
Thursday, March 14, 2019
Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


7 & 8.  Legal
Virginia Code
Closed Sessions 2.2-3711




4,
5.
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
7 &8. Legal
March 14, 2019
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on  March 14, 2019  at  Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30  PM.


Call to  Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report


Guest Presentations


Recess for Meal


Attorney’s Report


Chairman’s  Report


Old Business


New Business


Closed Session as permitted by Virginia Code #2.2-3711


Adjourn Meeting


Attachments
a. Accounts payable invoices  (Page  A1  -A20)
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
March 14, 2019
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on March 14, 2019 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Recess for Meal
Attorney’s Report
Chairman’s Report
Old Business
New Business
. Closed Session as permitted by Virginia Code #2.2-3711
. Adjourn Meeting
Attachments
a. Accounts payable invoices (Page A1 -A20)
February 12, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on  February 12, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS

PRESENT:    Ernie McFaddin, Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Jarred Glass, Member
Scott Gilmer, Member
Tony Dodi, Member 

ABSENT:  Richard Lockridge, Vice Chairman
David Mullins, Member
Mike Hincher, Member
STAFF:  Katie Patton, Attorney
GUEST:
The Chairman called the meeting to order at 5:33 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the January 10, 2019 meeting.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of February 12, 2019.
February 12, 2019
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on February 12, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT: Ernie McFaddin, Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Jarred Glass, Member
Scott Gilmer, Member
Tony Dodi, Member
ABSENT: Richard Lockridge, Vice Chairman
David Mullins, Member
Mike Hincher, Member
STAFF: Katie Patton, Attorney
GUEST:
The Chairman called the meeting to order at 5:33 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the January 10, 2019 meeting.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of February 12, 2019.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
PUBLIC COMMENT
No Comment
ATTORNEY’S REPORT
The attorney presented the deed for the road in the Cumberland Plateau
Regional Industrial Park to the Town of Lebanon, allowing the road to be taken
into the VDOT system.
Upon motion made by Carlton Elliott, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the road located in the Cumberland Plateau Regional Industrial Park,
described in plat dated 1/31/2019 recorded on slide 465-D to the Town of
Lebanon.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
CHAIRMAN’S REPORT
The chairman reported Mr. Stoots has asked the land grant to be put on hold
at this time.
The chairman reported the DSS office is scheduled to be operational
March 1, 2019.
The Chairman presented requests for letters of support from the IDA.
Upon motion made by Tony Dodi, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Appalachian Turf’s
application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, T. Dodi, J. Glass
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
PUBLIC COMMENT
No Comment
ATTORNEY’S REPORT
The attorney presented the deed for the road in the Cumberland Plateau
Regional Industrial Park to the Town of Lebanon, allowing the road to be taken
into the VDOT system.
Upon motion made by Carlton Elliott, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the road located in the Cumberland Plateau Regional Industrial Park,
described in plat dated 1/31/2019 recorded on slide 465-D to the Town of
Lebanon.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
CHAIRMAN’S REPORT
The chairman reported Mr. Stoots has asked the land grant to be put on hold
at this time.
The chairman reported the DSS office is scheduled to be operational
March 1, 2019.
The Chairman presented requests for letters of support from the IDA.
Upon motion made by Tony Dodi, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Appalachian Turf’s
application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Abstain: S. Gilmer
Nay:  None
Upon motion made by Scott Gilmer, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Preston Ball
Photography’s application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Redbud Family
Medicine’s application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
Upon motion made by Roger Sword, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for application of VCEDA
funds to complete a feasibility study for a regional event center.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
The Chairman reported Project “Blue Jay” financing is being finalized.
Upon motion made by Roger Sword, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to sign any and all necessary documents in conjunction
with the VCEDA loan for Project “Blue Jay”.
Absent: M. Hincher, D. Mullins, R. Lockridge
Abstain: S. Gilmer
Nay: None
Upon motion made by Scott Gilmer, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Preston Ball
Photography’s application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for Redbud Family
Medicine’s application to VCEDA seed capital program.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
Upon motion made by Roger Sword, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to issue a letter of support for application of VCEDA
funds to complete a feasibility study for a regional event center.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
The Chairman reported Project “Blue Jay” financing is being finalized.
Upon motion made by Roger Sword, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to sign any and all necessary documents in conjunction.
with the VCEDA loan for Project “Blue Jay”.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to sign any and all necessary documents in conjunction
with the VCC loan for Project “Blue Jay”.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
NEW BUSINESS
Mr. Sword inquired about an avenue to access funds from Cumberland
Plateau Planning District generated from Sunset/BVU agreement.
The Chairman agreed to talk with Mr. Baldwin at CPPD to see if there is any
means to access the funds.
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Scott Gilmer and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
RECONVENE TO PUBLIC SESSION
Upon motion made by Carlton Elliott, second by Tony Dodi, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Sword, C. Elliott, 8. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to sign any and all necessary documents in conjunction.
with the VCC loan for Project “Blue Jay”.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
NEW BUSINESS
Mr. Sword inquired about an avenue to access funds from Cumberland
Plateau Planning District generated from Sunset/BVU agreement.
The Chairman agreed to talk with Mr. Baldwin at CPPD to see if there is any
means to access the funds.
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Scott Gilmer and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Carlton Elliott, second by Tony Dodi, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes
Carlton Elliott Yes

Scott Gilmer Yes
Tony Dodi  Yes
      Roger Sword Yes 

Mike Hincher Absent

Jarred Glass  Yes
David Mullins Absent
Richard Lockridge Absent
MOTIONS FROM CLOSED SESSION
Upon motion made by Carlton Elliott, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the attorney to send Mr. Fugate a letter of default regarding rent for the
sawmill in Castlewood.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
Upon motion made by Carlton Elliott, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to apply to VCEDA for $17,000.00 to complete a
feasibility study for a meat packing facility in Russell County.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes Roger Sword Yes
Carlton Elliott Yes Mike Hincher Absent
Scott Gilmer Yes Jarred Glass Yes
Tony Dodi Yes David Mullins — Absent
Richard Lockridge Absent
MOTIONS FROM CLOSED SESSION
Upon motion made by Carlton Elliott, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the attorney to send Mr. Fugate a letter of default regarding rent for the
sawmill in Castlewood.
The Vote was:
Aye: R. Sword, C. Elliott, $. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
Upon motion made by Carlton Elliott, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Chairman to apply to VCEDA for $17,000.00 to complete a
feasibility study for a meat packing facility in Russell County.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
ADJOURNMENT
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 8:54 PM.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay:  None
ADJOURNMENT
Upon motion made by Roger Sword, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 8:54 PM.
The Vote was:
Aye: R. Sword, C. Elliott, S. Gilmer, T. Dodi, J. Glass
Absent: M. Hincher, D. Mullins, R. Lockridge
Nay: None
Page A1
SUSANS CLEANING SERVICE
261 WARNER SUB-DIVISION RD
LEBANON VA. 24266
Dmme AMOUNT:
Cleaning Feb: 2019
nad
fee = s.u-8
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Feh__au -27 ey
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Page A1
Page A2
HUNGATE BUSINESS SERVICES
CONTRACT INVOICE
Invoice Number: 141082
imagine. improve. in Invoice Date: o2/18/2019
Bill To: Russell County IDA Customer: Russell County IDA
P.O, Box 2378 135 Hightond Drs
Lebanon, VA 24266 Eesereneaaiss
‘Recount No Payment Terms Due Date Tavoice Total Balance Due
RCO? 30 Days from invoice 03/20/2019 $171.18 $171.18
Contract Number Contact ContractAmount | P.0.Number | Start Date | Exp. Date
1939-01 Erie MeFaddin (276) 971-0690 $171.18 03/09/2018 | _ 03/08/2019
Remarks 3 :
Contract base rate charge for this iling period $0.00
Contract overage charge forthe 01/09/2019 to 02/08/2019 overage period $171.18"
Detail:
Equipment included under this contract
Xerox/7835
Number Serial Number Base Adj. Location
#3100 1¥X1193363 $0.00 Russell County 1A 135 Highland Or.
Lebanon, VA 24266
Meter Meter Meter End Meter Credits Total Covered ilable—Rate_—_—Over
BW Bw 120,487 122,780 2,293 0 2,293 $0.012900 — ~§29.58
Color Color 12364 13,955 1591 © 1,591 $0.089000 141.60
$171.18
Effective June 1, 2012 a 1.5% finance charge per month will accrue after 30 days. man about ‘aa
Exempt $0.00
Total Tax $0.00
Invoice Total: sa7ias
209 N. Chestnut St. Marion, VA_24354 _ 276-783-5442
GST: 541375635,
Page 1 of |
Page A2
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Thrower, Blanton & Associates P.
Ceftified Public Accountants and Consultants e
612 Trent Street NE
Norton, VA 24273
Phone: 276-679-2780
Fax: 276-679-7445
Industrial Dev. Authority of Russell County
Becki Joyce - Chairperson
P.O, Box 1150
Honaker, VA 24260
Invoice: 423931 Date: (02/22/19
Amount: $6,600.00 Due: 03/04/19
This invoice is for the following services rendered for Industrial Dev. Authority of Russell Ccunty.
Preparation of audit report for the year ended June 30, 2018.
Billed Amount $6.500.00
3<. Please return this portion with payment. Thank you for your prompt payment.
Invoice: 423931
Date: 02/22/2019
Due Date: 03/04/2019
Payment Amount: $
Payment Type: ‘Check
7] 1D: 00215
Industral Dev. Authority of Russell
‘County
| | 276-254-28°6 - Becki Joyce
Payable upcn receipt-Finance
‘charges apply 15 days after
invoice date-1 1/2 % per month
Card Type / Exp Date / Zip Code
Card #:
cvs#
Signature:
Please make checks payable to Thrower, Blanton & Associates P.C…
Page A3.
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Page A4
Mar 11, 2019 INV0356
Lab 20 Invoice
Sent from
Lab 20
P.O. Box 450
St. Paul, VA 24283
Sent to
Russell County IDA
PO BOX 2378
LEBANON, VA 24266
$200
Payment Due 30 Days
Products 1 Product
Description Price Unit Total
February Maintenance & Hosting $200 1 $200
Thank You
SubTotal $200
Discount $0
Total $200
Contact
Lab 20
(276) 608-1607
lab20.com
P.O. Box 450
St. Paul, VA 24283
Page A5
Sent from
Lab 20
P.O. Box 450
St. Paul, VA 24283
Products
Description
February Maintenance & Hosting
Thank You
Sent to
Russell County IDA
PO BOX 2378
LEBANON, VA 24266
Unit
$200 1
SubTotal
Discount
Total
Invoice
$200
Payment Due 30 Days
1 Product
Total
$200
$200
$0
$200
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