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2018-10-11 IDA Agenda Packet
Document Date: October 11, 2018 Document: 2018-10-11_IDA_Agenda_Packet.pdf
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Agenda Packet
Thursday, October 11, 2018 Bonanza Family Restaurant
5:30 P.M.
Agenda Packet Thursday, October 11, 2018 Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
7 & 8. Legal
Virginia Code
Closed Sessions 2.2-3711
4, 5.
Personnel
Acquisition/Sale of Property Privacy of Individuals
Prospective Unannounced Business
7 &8. Legal
October 11, 2018
AGENDA The Industrial Development Authority of Russell County Virginia will hold its regular monthly meeting on October 11, 2018 at Bonanza Family Restaurant Main Street, Lebanon, Virginia, and beginning at 5:30 PM.
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Recess for Meal
Attorney’s Report
Chairman’s Report
Old Business
New Business
Closed Session as permitted by Virginia Code #2.2-3711
Adjourn Meeting
Attachments
a. Accounts payable invoices (Page 1 -10)
October 11, 2018
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on October 11, 2018 at Bonanza Family Restaurant Main Street, Lebanon, Virginia, and beginning at 5:30 PM.
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report Guest Presentations
Recess for Meal
Attorney’s Report
Chairman’s Report
Old Business
New Business
. Closed Session as permitted by Virginia Code #2.2-3711 . Adjourn Meeting
Attachments
a. Accounts payable invoices (Page 1 -10)
September 13, 2018
The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 13, 2018, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice ChairmanCarlton Elliott, Secretary Roger Sword, Member
David Mullins, Member Jarred Glass, Member
Tony Dodi, Member Mike Hincher, Member
ABSENT: Scott Gilmer, Member
STAFF: Katie Patton, Attorney
The Chairman called the meeting to order at 5:33 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES Upon motion made by Richard Lockridge, second by David Mullins and
duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 9, 2018.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of September 13, 2018.
The Vote was:
September 13, 2018
The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 13, 2018, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member David Mullins, Member Jarred Glass, Member Tony Dodi, Member Mike Hincher, Member
ABSENT: Scott Gilmer, Member STAFF: Katie Patton, Attorney The Chairman called the meeting to order at 5:33 P.M. Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES Upon motion made by Richard Lockridge, second by David Mullins and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 9, 2018.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
FINANCIAL REPORT
Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of September 13, 2018.
The Vote was:
September 13, 2018
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
PUBLIC COMMENT No Comments
ATTORNEY’S REPORT
No report
CHAIRMAN’S REPORT The Chairman presented the progress of the DSS relocation to the government center. The projected cost of the remodel is approximately $400,000.00. FB&T is offering to loan the money at 4.6% for a 6-year period.
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing The Chairman to secure financing from a lending institution for the DSS construction project and authorizing The Chairman to sign any and all documents relating to the DSS construction project.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
The CPRWMA has occupied office space in the government center and a lease agreement with the authority must be approved.
Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the lease agreement with CPRWMA for a term of 3 years.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
September 13, 2018
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
PUBLIC COMMENT No Comments
ATTORNEY’S REPORT No report
CHAIRMAN’S REPORT The Chairman presented the progress of the DSS relocation to the
government center. The projected cost of the remodel is approximately
$400,000.00. FB&T is offering to loan the money at 4.6% for a 6-year period.
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing The Chairman to secure financing from a lending institution for the DSS construction project and authorizing The Chairman to sign any and all documents relating to the DSS construction project.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
The CPRWMA has occupied office space in the government center and a lease agreement with the authority must be approved.
Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the lease agreement with CPRWMA for a term of 3 years.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
September 13, 2018
The USDA grant for the revolving loan fund must have a resolution adopted to complete the grant process.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the resolution presented by The Chairman for the USDA revolving loan fund grant. (Resolution Attached)
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Tony Dodi, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for a grant to VA Tech from the Tobacco Commission for a regional workforce analysis.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Go Virginia’s grant application for a coal to graphene study.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Jarred Glass, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Dante Community Association’s grant application to AML.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi
September 13, 2018
The USDA grant for the revolving loan fund must have a resolution adopted to complete the grant process.
Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the resolution presented by The Chairman for the USDA revolving loan fund grant. (Resolution Attached)
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Tony Dodi, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for a grant to VA Tech from the Tobacco Commission for a regional workforce analysis.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Go Virginia’s grant application for a coal to graphene study.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Jarred Glass, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Dante Community Association’s grant application to AML.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi
September 13, 2018
Absent: S. Gilmer Nay: None
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia directing the Attorney to draft a Memorandum of Understanding with the Russell County PSA for pipe storage on Parcel # 117R2709B1D in the Industrial Park and authorize the Chairman to sign all related documents.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, directing the Attorney to draft a lease for the 911 Center with Russell County.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
CLOSED SESSION
Upon motion made by Tony Dodi, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel
(5) Prospective unannounced industry (7) & (8) Legal Counsel.The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
RECONVENE TO PUBLIC SESSION Upon motion made by Richard Lockridge, second by Mike Hincher, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.
September 13, 2018
Absent: S. Gilmer Nay: None
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia directing the Attorney to draft a Memorandum of Understanding with the Russell County PSA for pipe storage on Parcel # 117R2709B1D in the Industrial Park and authorize the Chairman to sign all related documents.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, directing the Attorney to draft a lease for the 911 Center with Russell County.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
CLOSED SESSION Upon motion made by Tony Dodi, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel (5) Prospective unannounced industry (7) & (8) Legal Counsel.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
RECONVENE TO PUBLIC SESSION Upon motion made by Richard Lockridge, second by Mike Hincher, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.
September 13, 2018
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion. The Roll Vote Was:
Ernie McFaddin Yes
Carlton Elliott Yes
Scott Gilmer Absent Tony Dodi YesRoger Sword Yes
Mike Hincher Yes
Jarred Glass Yes David Mullins Yes Richard Lockridge YesMOTIONS FROM CLOSED SESSION
Upon motion made by Richard Lockridge, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, modifying the standing resolution, removing the max limitation of 12 meetings for member reimbursement for official representation of the IDA, pursuant to VA Code #15.2- 4904 sub section D.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, approving the Memorandum of Agreement with the TDEC Corporation locating in the government center, and authorizing the Chairman to sign all documents relating to this project.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
September 13, 2018
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D, Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion. The Roll Vote Was:
Ernie McFaddin Yes Roger Sword Yes Carlton Elliott Yes Mike Hincher Yes Scott Gilmer Absent Jarred Glass Yes Tony Dodi Yes David Mullins Yes.
Richard Lockridge Yes
MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, modifying the standing resolution, removing the max limitation of 12 meetings for member reimbursement for official representation of the IDA, pursuant to VA Code #15.2- 4904 sub section D.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, approving the Memorandum of Agreement with the TDEC Corporation locating in the government center, and authorizing the Chairman to sign all documents relating to this project.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
September 13, 2018
Nay: None
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, moving to
amend the bylaws to give the Chairman the continuing authority to sign any and all documents of any kind, including but not limited to contracts, deeds, deeds of trust, promissory notes, memorandums of understanding, moral obligations in connection with projects that have been approved by the Industrial Development Authority.The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, authorizing the Attorney to write a summary of the motel agreement and to include provisions for default and remedies.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
ADJOURNMENT Upon motion made by Roger Sword, second by Mike Hincher, and duly
approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:46 PM.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None
September 13, 2018
Nay: None
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, moving to amend the bylaws to give the Chairman the continuing authority to sign any and all documents of any kind, including but not limited to contracts, deeds, deeds of trust, promissory notes, memorandums of understanding, moral obligations in connection with projects that have been approved by the Industrial Development Authority.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, authorizing the Attorney to write a summary of the motel agreement and to include provisions for default and remedies.
The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
ADJOURNMENT Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:46 PM.
The Vote was:
Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer
Nay: None
RESOLUTION OF GOVERNING BODY OF The Industrial Development Authority of Russell County, Virginia
The Governing Body of the Industrial Development Authority of
Russell County, Virginia, consisting of members, in a duly called meeting held on the day of + 2018 at which
@ quorum was present, RESOLVED as follor BE IT HEREBY RESOLVED that, in order to facilitate obtaining financial assistance through a Rural Business Development Grant from the USDA, Rural Development, in order to provide financing to small and emerging businesses in Russell County, Virginia, the governing body does hereby adopt and abide by the covenants contained in the following agreement:
“better of Conditions", dated July 11, 2018.
Scope of Work,
Form RD 1942-46, “Letter of Intent To Meet Conditions”
Form RD 1940-1, “Request For Obligation of Funds”
Form RD 400-1, “Equal Opportunity Agreement”
Form RD 400-4, “Assurance Agreement”
Form AD-1047, “Certification Regarding Debarment, Suspension, and other responsibility Matters-Primary Covered Transactions”
Form AD-1049, “Certification Regarding Drug-Free Workplace Requirements (Grants)”
RD Instruction 1940-9, Exhibit A-1, “Certification for Contracts, Grants, and Loans Regarding Lobbying”
SF-LLL, “Disclosure Form to Report Lobbying”
BE IT FURTHER RESOLVED that the Chairman of The Industrial Development Authority of Russell County, Virginia, be authorized to execute, on behalf of the governing board, the above agreements and to execute such other documents including, but not limited to, debt or grant instruments and security instruments as may be required in obtaining the said financial assistance.
This Resolution, along with a copy of the above-named documents, is hereby entered into the permanent minutes of the meeting of this Committee.
Attest:
GiB) By: oT Charrean
CERTIFICATION
I hereby certify that the above resolution was duly adopted by the of f ustelt Cone » ina duly as meeting on the day of “ot , 2018.
creta /Cler
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Member Name Roger D. Sword Phone No. 276 870 3823
Member Address 256 Summit Ave., Lebanon, Va. Email address [email protected]+ AUGUST, 2018
Date Description Time Worked Miles traveled Mileage Fuel Meals Phone Entertainment Fee Total
8/17/18 ATT Anouncement 2 hr. 7.00 $3.78 $200.00
8/21/18 Project Rclaim Announcement 1.5 hr. 7.00 $3.78 $200.00
$7.56 $400.00
Subtotal -$
MEMBER SIGN NOTES: Detail Hours below Advances
Finance Committee Approval Total -$
Russell County IDA Member Expense Voucher
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mailto:[email protected]+ vuemsarntane Roger D. Sword
vember Aers 256 Summit Ave., Lebanon, Va.
ren [email protected]+
usel County IDA Member Expense Voucher
276 870 3823
AUGUST, 2018
8/17/18| ATT Anouncement 2hr. 7.00 $3.78 $200.00 8/21/18| Project Relaim Announcement _| 1.5 hr. 7.00 $3.78 $200.00 S756 $400.00
Subtotal
France Commit Aperoval Total
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Invoice Date
9/22/2018
Invoice #
1244
Bill To
Russell County IDA P.O. Box 2378 Lebanon, VA 24266
Kestner Locksmith Lebanon, VA 24266 P.O. Box 1448 Lebanon, VA 24266
P.O. No. Terms
Net 30
Project
Total
Phone # (276) 889-4308
Commercial/Residential/Automotive High Security Locks
Access Control Systems Safe Servicing & Repair
Masterkey Systems Automotive Keys and Remotes Fire Door Assembly Inspection
VA Lic # 11-5767
Email: [email protected] Website: www.kestnerlocksmith.com
Item DescriptionQuantity Rate Amount
SC-97F Service Call, for old GCI section of Government building
1 50.00 50.00
GMS-M118-G23-… 1-1/8 Mortise Cylinder, Schlage Everest C1232 33.24 66.48T DK-C123 Duplicate Key, Schlage, C123 Key JA12 5.00 10.00T
Tax Exempt 0.00% 0.00
$126.48
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Kestner Locksmith Lebanon, VA 24266 P.O. Box 1448 Lebanon, VA 24266 Phone # (276) 889-4308
Website: www.kestnerlocksmith.com Email: [email protected]
Invoice Date Invoice # ozo pat
Commercial/Residential/Automotive High Security Locks
Bill To
Russell County IDA P.O, Box 2378
Access Control Systems
Safe Servicing & Repair Masterkey Systems
Automotive Keys and Remotes Fire Door Assembly Inspection
Lebanon, VA 24266. VA Lic # 11-5767 P.O. No. Terms Project Net 30 tem Quantity Description Rate ‘Amount SCTE T] Service Call, for old GCI section of Government 3000 30.00 building GMS.ML18.G23 2] 1-18 Montise Cylinder, Schlage Everest C123 3324 66st DK-C123 2| Duplicate Key, Schlage, C123» Key JAI 10.007 Tax Exempt 0.00 Total $126.48
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