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Agenda Packet
Thursday, January 11, 2018
Bonanza Family Restaurant
5:30 P.M.
1 IDA
Russell County, VA
Agenda Packet
Thursday, January 11, 2018
Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


Legal


Virginia Code
Closed Sessions 2.2-3711



su Pw
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
Legal
January 11, 2018
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on January 11, 2018 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.


Call to Order


Roll Call


Approval of Minutes


Approval of Financial and Treasurer’s Report


Guest Presentations


Recess for Meal


Attorney’s Report


Committee Reports


Old Business


New Business


Closed Session as permitted by Virginia Code #2.2-3711


Adjourn Meeting


Attachments
a. Accounts payable invoices (Page 1 – 9)
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
January 11, 2018
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on January 11, 2018 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.
. Closed Session as permitted by Virgi
Call to Order
Roll Call
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
Recess for Meal
Attorney’s Report
Committee Reports
Old Business
New Business
. Adjourn Meeting
Attachments
a. Accounts payable invoices (Page 1 - 9)
December 14, 2017
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on  December 14, 2017, at 5:30 P.M. at
Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT:    Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman 

Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member 

Jarred Glass, Member 

ABSENT:  Mike Hincher, Member
Scott Gilmer, Member
David Mullins, Member
STAFF:  Ben Chafin, Attorney
GUESTS:  Reggie Childers, Citizen
The Chairman called the meeting to order at 5:31 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the November 9, 2017.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
December 14, 2017
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on December 14, 2017, at 5:30 P.M. at
Bonanza Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESEN
Emie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Roger Sword, Member
Tony Dodi, Member
Jarred Glass, Member
ABSENT: Mike Hincher, Member
Scott Gilmer, Member
David Mullins, Member
STAFF: Ben Chafin, Attorney
GUESTS: Reggie Childers, Citizen
The Chairman called the meeting to order at 5:31 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the November 9, 2017.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
December 14, 2017
FINANCIAL REPORT
Financial report was presented by Carlton Elliott
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of December 14, 2017.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
GUEST COMMENT
Reggie Childers commented on the agriculture system of the Netherlands
being second in the world. Mr. Childers feels now is the time for Southwest
Virginia to embrace agriculture as an industry.
CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property
(5) Prospective unannounced industry (7) Legal Counsel.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
RECONVENE TO PUBLIC SESSION
Upon motion made by Jarred Glass, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
December 14, 2017
FINANCIAL REPORT
Financial report was presented by Carlton Elliott
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of December 14, 2017.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
GUEST COMMENT
Reggie Childers commented on the agriculture system of the Netherlands
being second in the world. Mr. Childers feels now is the time for Southwest
Virginia to embrace agriculture as an industry.
CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property
(5) Prospective unannounced industry (7) Legal Counsel.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Jarred Glass, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
December 14, 2017
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Aye
Carlton Elliott Yes
Scott Gilmer Absent
Tony Dodi  Aye
Roger Sword Aye
Mike Hincher Absent
Jarred Glass  Aye
David Mullins Absent
Richard Lockridge Aye
MOTIONS FROM CLOSE SESSION
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting the attached resolution as presented to support application to the Tobacco
Commission for project Reclaim.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to sign all documents required regarding a $2.9 million
grant from the Tobacco Commission for project Reclaim.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the vice-chairman to attend the Tobacco Commission meeting in
Richmond on behalf of the IDA for project Reclaim.
December 14, 2017
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Aye Mike Hincher Absent
Carlton Elliott Yes Jarred Glass Aye
Scott Gilmer Absent David Mullins Absent
Tony Dodi Aye Richard Lockridge Aye
Roger Sword Aye
MOTIONS FROM CLOSE SESSION
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting the attached resolution as presented to support application to the Tobacco
Commission for project Reclaim.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
Upon motion made by Roger Sword, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to sign all documents required regarding a $2.9 million
grant from the Tobacco Commission for project Reclaim.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
Upon motion made by Tony Dodi, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the vice-chairman to attend the Tobacco Commission meeting in
Richmond on behalf of the IDA for project Reclaim.
December 14, 2017
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
ATTORNEY REPORT
The attorney presented the deeds for the CGI property and the Cumberland
Mountain Mental Health CIT site for the Chairman’s signature
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the property to CGI and authorizing the Chairman to Sign the deed,
resolution, and all supporting documents.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the property to Cumberland Mountain Mental Health and authorizing
the Chairman to Sign the deed, resolution, and all supporting documents.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass
Absent: S. Gilmer, D. Mullins, M. Hincher
Abstain: T. Dodi
Nay:  None
The attorney presented the documentation for the return of the 5.5 acres +/-
tract from Steel Fab.
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
amending the lease, industrial facilities agreement and supporting documents
allowing 5.5 acres +/- to be returned from Steel Fab to the Russell County IDA.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
December 14, 2017
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
ATTORNEY REPORT
The attorney presented the deeds for the CGI property and the Cumberland
Mountain Mental Health CIT site for the Chairman’s signature
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the property to CGI and authorizing the Chairman to Sign the deed,
resolution, and all supporting documents.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the property to Cumberland Mountain Mental Health and authorizing
the Chairman to Sign the deed, resolution, and all supporting documents.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass
Absent: S. Gilmer, D. Mullins, M. Hincher
Abstain: T. Dodi
Nay: None
The attorney presented the documentation for the return of the 5.5 acres +/-
tract from Steel Fab.
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
amending the lease, industrial facilities agreement and supporting documents
allowing 5.5 acres +/- to be returned from Steel Fab to the Russell County IDA
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
December 14, 2017
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
NEW BUSINESS
The chairman reported Scott County Telephone is asking for a letter of
support to expand fiber optic internet into the Cleveland and Hansonville areas of
Russell County.
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to issue and sign a letter of support to Scott County
Telephone for expending broadband internet to the Cleveland and Hansonville
areas of Russell County.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
The chairman reported the Legislative Reception sponsorship will be
$2,500.00 this year.  The surrounding counties are planning on attending.
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
agreeing to sponsor the Legislative Reception for $2,500.00.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 8:50 PM.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay:  None
December 14, 2017
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
NEW BUSINESS
The chairman reported Scott County Telephone is asking for a letter of
support to expand fiber optic internet into the Cleveland and Hansonville areas of
Russell County.
Upon motion made by Tony Dodi, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to issue and sign a letter of support to Scott County
Telephone for expending broadband internet to the Cleveland and Hansonville
areas of Russell County.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
The chairman reported the Legislative Reception sponsorship will be
$2,500.00 this year, The surrounding counties are planning on attending.
Upon motion made by Richard Lockridge, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
agreeing to sponsor the Legislative Reception for $2,500.00.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
ADJOURNMENT
Upon motion made by Richard Lockridge, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 8:50 PM.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, T. Dodi
Absent: S. Gilmer, D. Mullins, M. Hincher
Nay: None
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF RUSSELL COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of Russell County, Virginia,
hereinafter referred to as “the IDA" and Russell County Reclamation, LLC have agreed
to jointly develop a 232-acre industrial site, and the removal of 500,000 cubic yards of
pre-1977 gob; and
WHEREAS, the IDA and Russell County Reclamation, LLC have identified and
agreed to jointly create a nexus of Reclaiming Abandoned Mine Lands and adjacent coal
mining lands with Economic Development consistent with the Office of Surface Mines
2017 Abandoned Mine Lands Pilot Program; and
WHEREAS, the creation of an industrial site of 232 acres with access to rail siding
will allow the coalfield region to immediately begin marketing the site to prospective
industries that never before might consider locating within the region; and
WHEREAS, the IDA is pursuing an application before the Virginia Tobacco
Indemnification and Community Revitalization Commission for funding in the amount of
2.9 million dollars to assist in the cost to purchase the 232 acres and in the construction
of a shovel ready site to deliver 232 acres of developable, flat land with existing rail access
and extensive existing infrastructure within the coalfields of Southwest Virginia; and
WHEREAS, Russell County Reclamation, LLC has agreed to contribute to the IDA
232 acres of land as match to further enhance and leverage this development upon final
reclamation and bond release; and
WHEREAS, the IDA declares its intention to make a long-term commitment to fully
develop approximately 1,700 acres with Post Mine Uses that create higher and better
uses described herein.
NOW, THEREFORE, BE IT RESOLVED that the IDA hereby requests that the
Virginia Tobacco Indemnification and Community Revitalization Commission approve its
grant application for 2.9 million dollars for the acquisition and construction of a 232-acre
industrial site to be developed in cooperation with Russell County Reclamation, LLC,
through public/private partnership to facilitate the once-in-a-generation opportunity to
immediately create an industrial site of 232 acres or more with rail access that will be
developed and classified with positive site characteristics as only one of four in all of
Southern Virginia.
Dated: December 14, 2017.
INDUSTRIAL DEVELOPMENT AUTHORITY
OF RUSSELL COUNTY, VIRGINIA
By: Z
ERNIE MCFADDIN, Chairman
Page 1
Abingdon, VA : Lebanon, VA
PO Box 761, Abingdon, VA 24212
276.623.0202 : 276.889.5998 : 877.862.8453
£:276.623.8294 : www.GoGentech.net
Invoice
Invoice # 12069
Date:
Date Due: 10/27/17
Client 10: 200-0872
Russell County Social Services:
PO Box 1207
Lebanon, VA 24266
For Professional Services Rendered as Follows:
PO Number:
Descripion ——SCSCSCSCSSSS item Price] Amount — |
KIC - Test & Certify Backflow Prevention Devices S. S. & Health Dept.
Flat Rates for (1) 1 1/2 in. & (1) 3 in. 1.00 500.00 500.00
DEC 2 1 2017
RECEIVED
this bill to
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Terms : Net 30. ‘A. 2% per month finance charge will be assessed on all overdue balances,
Page 1
Page 2
Southwest Virginia Alliance for Manufacturing, Inc.
851 French Moore Jr. Blvd
Suite 109
Abingdon, VA
24210-4747
[Bill To:
[Russell County IDA
[Po Box 2378
[Lebanon, VA 24266
[Due [January 3
INVOICE
Date invoice #
12/47 1836
[Description
mount
Per Article 1V. Membership Fees.
[Affiliate Membership is for one (1)
350.0
TOTAL
350.0
Make checks payable to:
The Southwest Virginia Alliance for Manufacturing
(Te
Alliance for Manufacturing, Inc.)
Southwest Virgi
Page 2
Page 3
Invoice 0198
Lab 20
PO Box 450
St. Paul, VA 24283
Date To
December 13, 2017 Russell County IDA
PO Box 2378
Lebanon, VA 24266
Instructions
Website Redesign and hosting set up
Quantity Description
1 Invoice 184 — October Monthly
Maintenance & Hosting
1 Monthly Maintenance & Hosting
Unit Price Total
$200 $200
Total Due By 12.31.2017 $400.00
Tel: 276.608.1607 Email [email protected]
Web lab20.com
Page 3
Thank you for your business!
Page 4
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Page 5
STARNES, INC.
1-800-STARNES
Starnes Refrigeration & A/C, Inc
P.O. Box 2259
Lebanon, VA 24266
Phone: 276-889-2410
Fax: 276-889-2246
Bill to:
Russell County IDA,
P.O, Box 2378
Lebanon, VA 24266
Visit us at:
www.starnesinc.com
Invoice 68074
Date: o1/o2i18
Customer ID: Rus Co IDA
{ Department
Terms Due Date
P.O, Number
Net 30 02/01/18
1.00 Lab Mai
Maintenance Monthly January
Thank You !
Page 5
66.00 66.00
Invoice Total: ———ss=~~S~«*CO
Total Due: $66.00
Remitt with one copy of Invoice to:
Starnes, Inc. Heating & Cooling
PO Box 2259
Lebanon, VA 24266
Page 6
STARNES, INC. Starnes Refrigeration & A/C, Inc Visit us at:
1-800-STARNES P.O. Box 2259 www.starnesinc.com
Lebanon, VA 24266
Phone: 276-889-2410 Invoice 68015
Fax: 276-889-2246 Date: senen7
Customer ID: Rus Co IDA
Bill to:
Russell County IDA
P.O, Box 2378
Lebanon, VA 24266
Department Terms Due Date P.O. Number
Net 30 o1ieiie
2.75 Lab Ser Labor @ Health Dept & Social Services 62.00 170.50
Invoice Total: 170.50
Total Due: $170.50
Thank You !
Remitt with one copy of Invoice to:
Stames, Inc. Heating & Cooling
PO Box 2259
Page 6 Lebanon, VA 24266
Page 7
STARNES, INC. Starnes Refrigeration & A/C, Inc Visit us at:
“TQO0-STARNES P.O. Box 2259 www.starnesinc.com
Lebanon, VA 24266
Phone: 276-889-2410 Invoice 68015
Fax: 276-889-2246 Date: senen7
Customer ID: Rus Co IDA
Bill to:
Russell County IDA,
P.O, Box 2378
Lebanon, VA 24266
Department Terms Due Date P.O. Number
Net 30 o1ie/i8
2.75 Lab Ser Labor @ Health Dept & Social Services 62.00 170.50
Invoice Total: 170.50
Total Due: $170.50
Thank You !
Remitt with one copy of Invoice to:
Starnes, Inc. Heating & Cooling
PO Box 2259
Page 7 Lebanon, VA 24266
Page 8
STARNES, INC. —TECINICAN: | Dales tex pare: 1/4507
REFRIGERATION & AR CONDITIONNG i a
1-800-STARNES — rerricerantreport —seniats: 5:
| TypeR- SERIAL:
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Page 9
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