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Agenda Packet
Thursday, July 13, 2017
Bonanza Family Restaurant
5:30 P.M.
1 IDA
Russell County, VA
Agenda Packet
Thursday, July 13, 2017
Bonanza Family Restaurant
5:30 P.M.
Virginia Code
Closed Sessions 2.2-3711


Personnel


Acquisition/Sale of Property


Privacy of Individuals


Prospective Unannounced Business


Legal


Virginia Code
Closed Sessions 2.2-3711



su Pw
Personnel
Acquisition/Sale of Property
Privacy of Individuals
Prospective Unannounced Business
Legal
July 13, 2017
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on July 13, 2017 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.


Call to Order


Roll Call


Welcome New Member


Welcome Guests


Approval of  Minutes


Approval of Financial and Treasurer’s Report


Guest Presentations


a. Brewery Project


Recess for Meal


Attorney’s Report


Committee Reports


Old Business


New Business


Closed Session as permitted by Virginia Code #2.2-3711


Adjourn Meeting


Attachments
a. Accounts payable invoices
1
IDA Russell County, VA
Industrial Development Authority of
Russell County, Virginia
July 13, 2017
AGENDA
The Industrial Development Authority of Russell County Virginia will hold its
regular monthly meeting on July 13, 2017 at Bonanza Family Restaurant Main Street,
Lebanon, Virginia, and beginning at 5:30 PM.
NOY PYNEP
9






14,
Call to Order
Roll Call
Welcome New Member
Welcome Guests
Approval of Minutes
Approval of Financial and Treasurer’s Report
Guest Presentations
a. Brewery Project
Recess for Meal
Attorney’s Report
Committee Reports
Old Business
New Business
Closed Session as permitted by Virginia Code #2.2-3711
Adjourn Meeting
Attachments
a. Accounts payable invoices
June 8, 2017
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on  June 8, 2017, at 5:00 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESENT:    Becki Joyce, Chairman
Roger Sword, Vice Chairman 

Richard Lockridge, Member
Ernie McFaddin, Member 

Carlton Elliott, Member
Jarred Glass, Member 

Scott Gilmer, Member 

Mike Hincher, Member
David Mullins, Member
STAFF:  Katie Patton, Attorney
Lonzo Lester, County Administrator
Joey Gillespie, Advisor
GUESTS:  Reggie Childers, Russell County Citizen
The Chairman called the meeting to order at 5:04 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Jarred Glass, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the May 3, 2017 and May 18, 2017 meetings.
The Vote was:
Aye:  C. Elliott, E. McFaddin, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
June 8, 2017
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on June 8, 2017, at 5:00 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.
MEMBERS
PRESEN
Becki Joyce, Chairman
Roger Sword, Vice Chairman
Richard Lockridge, Member
Ernie McFaddin, Member
Carlton Elliott, Member
Jarred Glass, Member
Scott Gilmer, Member
Mike Hincher, Member
David Mullins, Member
STAFF: Katie Patton, Attorney
Lonzo Lester, County Administrator
Joey Gillespie, Advisor
GUESTS: Reggie Childers, Russell County Citizen
The Chairman called the meeting to order at 5:04 P.M.
Secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Jarred Glass, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the May 3, 2017 and May 18, 2017 meetings.
The Vote was:
Aye: C. Elliott, E. McFaddin, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
Page 2
June 8, 2017
FINANCIAL REPORT
Financial report was presented by Carlton Elliott
Upon motion made by Ernie McFaddin, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of June 8, 2017 as presented with the addition of the
$6,500.00 invoice to Thrower, Blanton & Associates for annual audit.
The Vote was:
Aye:  C. Elliott, E. McFaddin, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
ELECTION OF OFFICERS AND ORGANIZATION
Becki Joyce, chairman, relinquished the chair to the Attorney and resigned
her position with the Russell County IDA.
Nomination of Ernie McFaddin for Chairman made by Roger Sword, second
by Scott Gilmer.
No further nominations.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
The Attorney relinquished the Chair to newly elected Chairman
Ernie McFaddin
Nomination of Richard Lockridge for Vice Chairman made by Roger Sword,
second by Carlton Elliott.
No further nominations.
The Vote was:
Aye:  C. Elliott, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
Page 2
June 8, 2017
FINANCIAL REPORT
Financial report was presented by Carlton Elliott
Upon motion made by Ernie McFaddin, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of June 8, 2017 as presented with the addition of the
$6,500.00 invoice to Thrower, Blanton & Associates for annual audit.
The Vote was:
Aye: C. Elliott, E. McFaddin, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
ELECTION OF OFFICERS AND ORGANIZATION
Becki Joyce, chairman, relinquished the chair to the Attorney and resigned
her position with the Russell County IDA.
Nomination of Ernie McFaddin for Chairman made by Roger Sword, second
by Scott Gilmer.
No further nominations.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
The Attomey relinquished the Chair to newly elected Chairman
Ernie McFaddin
Nomination of Richard Lockridge for Vice Chairman made by Roger Sword,
second by Carlton Elliott.
No further nominations.
The Vote was:
Aye: C. Elliott, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
Page 3
June 8, 2017
Nomination of Carlton Elliott for Secretary/Treasurer made by Richard
Lockridge, second by Scott Gilmer.
No further nominations.
The Vote was:
Aye:  R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
Upon motion made by Richard Lockridge, second by Scott Gilmer and duly
approved by the Industrial Development Authority of Russell County, Virginia
appointing Chafin Law Firm as legal counsel for the 2017-2018 fiscal year.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
Upon motion made by Richard Lockridge, second by Roger Sword and duly
approved by the Industrial Development Authority of Russell County, Virginia to
set the monthly meetings for the second Thursday of each month beginning at
5:30PM located at Bonanza Family Steakhouse Lebanon, VA.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
PUBLIC COMMENT
Reggie Childers reported the new President of APCO will be at the
Southwest Virginia Technology Center June 13th. Mr. Childers wanted to
encourage the IDA members to do their part in progressing the county.
COMMITTEE REPORTS
Richard Lockridge reported working with Karl Knoblock on the possibility
of CNT technology derived from coal.
Page 3
June 8, 2017
Nomination of Carlton Elliott for Secretary/Treasurer made by Richard
Lockridge, second by Scott Gilmer.
No further nominations.
The Vote was:
Aye: R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
Upon motion made by Richard Lockridge, second by Scott Gilmer and duly
approved by the Industrial Development Authority of Russell County, Virginia
appointing Chafin Law Firm as legal counsel for the 2017-2018 fiscal year.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
Upon motion made by Richard Lockridge, second by Roger Sword and duly
approved by the Industrial Development Authority of Russell County, Virginia to
set the monthly meetings for the second Thursday of each month beginning at
5:30PM located at Bonanza Family Steakhouse Lebanon, VA.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
PUBLIC COMMENT
Reggie Childers reported the new President of APCO will be at the
Southwest Virginia Technology Center June 13", Mr. Childers wanted to
encourage the IDA members to do their part in progressing the county.
COMMITTEE REPORTS
Richard Lockridge reported working with Karl Knoblock on the possibility
of CNT technology derived from coal.
Page 4
June 8, 2017
The HCAV system in the DSS facility had to be replaced and works is
completed.
The web site is in the process of being updated. The goal is to make the site
more mobile friendly and to use more actual content and less stock photos.
Carlton Elliott reported the motel is in the process of terminating their
management contract with Newport Hospitality.  Due to this change, Mr. Oliver is
asking for VCEDA and Cumberland Plateau Planning District to defer payments
for the next three months.
NEW BUSINESS
Upon motion made by Roger Sword, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
appoint Ernie McFaddin, Richard Lockridge, and Carlton Elliott as signatories of
all IDA bank accounts.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Richard Lockridge and
duly approved by the Industrial Development Authority of Russell County,
Virginia to go into Closed Session as permitted by, VA Code #2.2-3711 (3)
Property (5) Prospective unannounced industry (7) Legal Counsel.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
RECONVENE TO PUBLIC SESSION
Upon motion made by Mike Hincher, second by Richard Lockridge, and
duly approved by The Industrial Development Authority of Russell County,
Virginia, the Chairman called the meeting back into regular session and requested
the “Certification Motion after reconvening in Public Session”.
Page 4
June 8, 2017
The HCAV system in the DSS facility had to be replaced and works is
completed.
The web site is in the process of being updated. The goal is to make the site
more mobile friendly and to use more actual content and less stock photos.
Carlton Elliott reported the motel is in the process of terminating their
management contract with Newport Hospitality. Due to this change, Mr. Oliver is
asking for VCEDA and Cumberland Plateau Planning District to defer payments
for the next three months.
NEW BUSINESS
Upon motion made by Roger Sword, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
appoint Ernie McFaddin, Richard Lockridge, and Carlton Elliott as signatories of
all IDA bank accounts.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
CLOSED SESSION
Upon motion made by Carlton Elliott, second by Richard Lockridge and
duly approved by the Industrial Development Authority of Russell County,
Virginia to go into Closed Session as permitted by, VA Code #2.2-3711 (3)
Property (5) Prospective unannounced industry (7) Legal Counsel.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Mike Hincher, second by Richard Lockridge, and
duly approved by The Industrial Development Authority of Russell County,
Virginia, the Chairman called the meeting back into regular session and requested
the “Certification Motion after reconvening in Public Session”.
Page 5
June 8, 2017
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes
Carlton Elliott Yes
Davis Mullins Absent
Scott Gilmer Yes
Roger Sword Yes
Mike Hincher Yes
Richard Lockridge Yes
Jarred Glass  Yes
MOTION FROM CLOSED SESSION
Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
authorizing the chairman to draft letters to COF and Tobacco Commission
requesting fulfillment of the Steel Fab agreements due to higher wages and larger
capital investments.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
ADJOURNMENT
Upon motion made by Carlton Elliott, second by Richard Lockridge, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 7:06 PM.
The Vote was:
Aye:  C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay:  None
Page 5
June 8, 2017
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:
Ernie McFaddin Yes Roger Sword Yes
Carlton Elliott Yes Mike Hincher Yes
Davis Mullins Absent Richard Lockridge Yes.
Scott Gilmer Yes Jarred Glass Yes
MOTION FROM CLOSED SESSION
Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
authorizing the chairman to draft letters to COF and Tobacco Commission
requesting fulfillment of the Steel Fab agreements due to higher wages and larger
capital investments.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
ADJOURNMENT
Upon motion made by Carlton Elliott, second by Richard Lockridge, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 7:06 PM.
The Vote was:
Aye: C. Elliott, R. Lockridge, R. Sword, J. Glass, D. Mullins,
M. Hincher, S. Gilmer
Nay: None
Member Name Roger D Sword  Phone No.
Member Add: 256 Summit Ave
Email address [email protected] Date June, 2017
Date Description Time Worked Miles Mileage 0.54 Meals Fee $200.00
6/1/17 Meeting with Mike Duty 14.00 7.56$            $19.73 -$
7/5/17 meeting with Adam Perdue, Mike Duty, Tony Dodi 1 hour -$              -$            200.00$
-$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
Totals 0.00 14.00 7.56$            19.73$         200.00$
MEMBER SIGN Roger Sword NOTES:
Finance Comm
Phone
-$
-$
Russell County IDA Member Expense Voucher
276-870-3823
-$
-$
-$
-$
-$
-$
-$
-$
-$
Russell County IDA Member Expense Voucher
Member Name D Sword Phone No. 276-870-3823,
Member Add: 256 Summit Ave
Email address _rogerdsword@gmall com Date June, 2017
Date Deser Worked Miles
6/1/17 __|Meeting with Mike Duty 14.00 3973 | $ $ :
7/5/37 |meeting with Adam Perdue, Mike Duty, Tony Dodi hour sis $200.00
os - |s $ :
0.00) 0.00 sis $ :
0.00) 0.00 s- [s $ :
0.00 0.00 sis $ :
0.00) 0.00 s- [s $ :
0.00 0.00 sis $ :
0.00) 0.00 s- [s $ :
0.00 0.00 sis $ :
0.00) 0.00 os - [s $ :
0.00 0.00 sis $ 7
0.00) 0.00 s- [s $ :
[Totals 0.00 14.00 3 i973[¢ $200.00
MEMBER SIGN
Finance Comm
NoTES:
Member Name Roger D Sword  Phone No.
Member Add: 256 Summit Ave
Email address [email protected] Date March ,2017
Date Description Time Worked Miles Mileage 0.54 Meals Fee $200.00
3/13/17 show property to Sunset Digital 2.00 14.00 7.56$            -$            200.00$
-$              -$            -$
-$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
0.00 0.00 -$              -$            -$
Totals 2.00 14.00 7.56$            -$            200.00$
MEMBER SIGN Roger Sword NOTES:
Finance Comm
Phone
-$
-$
Russell County IDA Member Expense Voucher
276-870-3823
-$
-$
-$
-$
-$
-$
-$
-$
-$
Russell County IDA Member Expense Voucher
Member Name Roger D Sword Phone No. 276-870-3823,
Member Add: 256 Summit Ave
Email address rogerdsword@gmall com Date March ,2017
Date Worked Miles Phone
3/13/17 __|show property to Sunset Digital 2.00 14.00 3s 756|¢ + I$ -|s_ 200.00
$ -|s + Is -|s :
$ -|s =: Is -|s :
0.00) 0.00 $ sis -|s :
0.00) 0.00 $ s- [s -|s :
0.00 0.00 $ sis - |s :
0.00) 0.00 $ s- [s -|s :
0.00 0.00 $ sis - |s :
0.00) 0.00 $ s- [s -|s :
0.00 0.00) A sis - |s :
0.00) 0.00 $ os - [s -|s :
0.00 0.00) $ sis ~|s 7
0.00) 0.00 $ s- [s - |s :
[Totals 2.00 14.00 3s 756[¢ + [s = [$200.00
MEMBER SIGN NoTES:
Finance Comm
Member Name Carlton Elliott  Phone No.
Member Add: PO Box 1396 Lebanon VA
Email address [email protected] Date 7/11/2017
Date Description Time Worked Miles Mileage 0.54 Meals Phone Fee $200.00
6/12/17 Lookup Plat for CIT land at clerks office 1.00 0.00 -$              -$            -$              200.00$
6/19/17 Meet Mark Mitchell to Search for pins at CIT site 1.00 0.00 -$              -$            -$              200.00$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
0.00 0.00 -$              -$            -$              -$
Totals 2.00 0.00  $               -    $             -    $               -    $                  400.00
MEMBER SIGN NOTES:
Finance Comm
Russell County IDA Member Expense Voucher
(276) 608-4786
Russell County IDA Member Expense Voucher
Member Name Corton Ett Phone No. (276)600.4706
Member Ad PO 8% 1296 Lebanon VA
rol tee 098g ome 1
16/12/17 JLo Plat for CT land clerks ofcs 100 00 En 3 s $ 200.00
19/17 |Neet ark cel to Search for ps at HT ste ‘00 ‘0.00 ss = a 700.00
2.00 2.00 = [8 a $ S
0.00 0.00 ss 5 $
000 (0.00 5 5 5 s
000 ‘000 5 s s 5
0.00 ‘00 ae A s :
0.00 000 ss 5 $ =
0.00 0.00 s [8 a $ 5
0.00 ‘00 ss 5 $
0.00 000 5 5 5 s
000 0.00 s s s $
0.00 ‘000 ss 5 $ 5
0.00 000 ss 5 $ =
0.00 0.00 ss 5 $ 5
0.00 ‘00 ss 5 $
0.00 000 5 5 5 s
000 000 s s s $
2.00 ‘000 ss 5 $ 3
000 000 ss 5 $ =
0.00 0.00 ss 5 $ 5
0.00 000 s s 5 $
000 000 s s 5 $
000 000 s s s $
2.00 00 ss A $ 3
000 000 ss 5 $ =
0.00 0.00 s/s a $ 5
[rots 200 200 sis 5 3 00.00
France Comm
STARNES, INC. Starnes Refrigeration & A/C, Inc Visit us at:
1-800-STARNES P.O. Box 2259 www.starnesinc.com
Lebanon, VA 24266
Phone: 276-889-2410 Invoice 66431
Fax: 276-889-2246 Date: 07/03/17
Customer ID: Rus Co IDA
Bill to:
Russell County IDA,
P.O. Box 2378
Lebanon, VA 24266
Department Terms Due Date P.O. Number
Net 30 08/02/17
1.00 Lab Mai Monthly Maintenance July 66.00 66.00
Invoice Total: 66.00
Total Due: $66.00
Thank You !
Remit with one copy of Invoice to:
Starnes, Inc. Heating & Cooling
PO Box 2259
Lebanon, VA 24266
_ SUSANS CLEANING SERVICE
+. 2G) WARNER SUB-DIVISION RD
= LEBANON -VA 211266
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