right
take it out
man okay
yep 46.
it's out there
yes ma'am do i need to match my
ready yes good afternoon everyone i
would like you to welcome you to the
russell county board of supervisors june
the 29th 2022
at 6 00 p.m at the russell county
government center i'd like to first to
start off with caller order and roll
call tim lovelace here
carray here
david here
steve brady here rebecca die here horse
christian president
luanne wallace here ma'am you have a
quorum thank you mr lester at this time
i'll ask for the invocation please rise
and remain standing for the pledge
father god lord we love you we thank you
we praise you today father father we ask
that you be with us during this time
father uh bless us bless us father be
with us lead us goddess and direct us to
make decisions based on your needs
father in your name i pray
and to amen republic for which it stands
one nation under god indivisible with
liberty and justice for all
at this time i'm going to ask for the
approval of the agenda
i'm chairman make motion we approve the
agenda is presented i have a motion i
need a second i'll second it got a
second um any discussions or in
additions all in favor
any opposed any abstentions motion
carries
at this time i'm going to open the uh
public hearing for the russell county
board of supervisors for our budget
meeting
if anyone is here to speak on the budget
okay at this time i'm going to close the
hearing
for the public notice for the budget
you ready mr leicester yes ma'am all
right
excuse me
good afternoon board of supervisors
again this is june 29 2022.
we are one day before the code of
virginia says that we must approve the
budget we have this is our third public
hearing
we've had multiple inputs so
and opportunities to be able to work on
the budget but one of the
issues that we have been dealing with
here as of course everyone knows we've
been waiting on the state of virginia to
provide the overall final budget so
as these came down the governor signed
off on the budget last week and
submitted what numbers that we needed
for the federal and state requirements
and also our locality
as
again
brussels county to start back at the
beginning
to give a summary
our budget had to deal with
one
given all county employees the five
percent raise which is in here
two raising the vrs
two percent overall on a continuous base
number three
we also
had to
ensure that our budgets picked up the 11
and 12 dollar minimum wage for all of
our employees
and number four is and it is always like
i said before it's one of the hidden
gems
we have maintained our health care
program without any additional cost
and we're at the 80 20 program
during these times again as we have
discussed in previous meetings if it
wasn't for the rate of inflation the
outlandish cost that we're dealing with
but the biggest thing that the board of
supervisors has done during this time
with all these increases in cost
is there was no tax increase
and that's
that is a there's an amazing financial
feat in itself
so
what that means is that russell county
lives within his side its means on what
we collect
we find ways
to
make it work more efficiently more
costly
and still provide the same level of
services
so what i would like to do is introduced
as you all have before you
is the approval for the general fund of
27 million 160
603 dollars
on the resolution and the appropriations
of that includes all constitution
officers all schools level funding to
all state agencies schools
and
whatever raises that was put into the
budget based off the uh not us but the
state of virginia so
as you can see on the final
again
the final budget which includes
i'll just come through this
which includes
all the state and federal agencies and
federal grants of a total of 34
million let me get this up here so i
apologize
thirty four million four hundred and
eighty three thousand and sixty three
dollars
that is the that includes all local
funding
that includes all federal funding all
school constitution officers and all
non-profits
every support state all comprehensive of
34 million 483-063
i need a motion and approval for this
budget
is there any questions for approval of
the resolution yes sir
okay
i'm sorry one issue is the two million
dollars
that the school took and deposited in
the insurance fund
that was county money
um
well you told me last month that they
couldn't put federal money or state
money in the insurance fund
you're talking about the previous two
million that was
first of all let's go you're both y'all
on the health care meeting yeah i mean
the health care board we three years
four years ago we went into
we had to liquidate an investment
yeah with 1.5 million
and part of that component of that which
was made up of
health care credits
employee premiums
and
school funding
now what they did that when we went into
the 1.5 million deficit we had to
liquidate the cd that was at that time
before this board even existed was in
the school board's restricted funding
for health insurance and we've discussed
this with the auditors
so
what they're saying is it being based in
a hybrid which they could not define
what portion was
health care credits or pharmaceutical
credits what part was health care
premiums or employee premiums and what
part was school
so therefore
not knowing a definitive amount it is
restricted so what in their mind is when
they we liquidated when the healthcare
account got back stable with a surplus
they
they took that money and put the 1.5
million dollars back 1.5 yes
i thought they put 2 million they did we
put a half a million ourselves into it
we did as a county
but that was when we approved doing that
we you didn't approve it it was it was
that was just
part of the movement
of the of the health care
the treasurer has the treasure of
russell county if we're sitting in
in
on the excess money she has the
authority to be able to invest that
money so it's not really the part of the
2 million investment
but it is in an investment you're
talking about excess money in the
insurance account half a million it's
not in the insurance account it's in a
cd
it's in a cd now two million dollar cd
but prior to that it wasn't
right but half a million of it and and
the church will be able to explain to
you half a million is is what we have
invested not into the restricted health
care
under the code of virginia the board of
supervisors
you know if it had to be in for these
multiple fundings like the health care
credits then the premiums
it would have been at your disposal to
be able to utilize it for anything that
you needed and seen fit for the services
within russell county
but when they moved that out and
liquidated to
pay for the deficit and pay for the
claims during that period they moved the
money back
with the same
to put the money back into the original
cd so they liquidated a restricted
account that was for healthcare
to save us and then move the money back
again to save us
sounds like a lot of shuffling around to
me and you'll never convince me that
they can't tell you how much all those
health care credits and all that i did
ask
i know you asked but they they couldn't
find it if they did ask
well i'm just you know
it's always like this we we allocate the
money and then they do whatever they
want to with it and you know and we've
gotten money back almost every year
except last year
i mean
last year except last year and that's
because i told
dr brown i think that you always give us
money back right
and katie would tell you you know we we
we've looked at this every year once you
turn up you you allocate and appropriate
the legal terminology for it to the
school board
then it is there to use at their will i
mean so the only solution is
is to allocate and not appropriate
appropriate on a monthly basis that's at
the discretion of the board of suitcases
which is
what i would prefer at least we'll know
how that money is being spent along
along the line you know
that's that's at the total discretion of
the board of supervisors
i don't remember the first year that we
talked about doing that and they said
well we can't do that so we'll look like
idiots coming back over here asking for
money every month
am i
yes sir
so
but it puts the county us as a board
into a real
situation because really it is one part
of many and we were really fortunate to
have a good relationship with them and
they were able to give us that money
back each year to help us to balance the
budget have that access but we had a
good working relationship to do the
project development and work that we did
on the schools and the roofs and all
that stuff but i just wanted them to
understand you know
it is one part of money and it really
restricts us to be able to balance our
budget when that money should have came
back to us and then if they needed it
they know that we were gonna not let
anything go under that we were going to
put it back but it puts us in a real
predicament on how you balance the
budget when you don't get those reserves
back into the county
it's just they've co-mingled all that
money and they say now we can't tell how
much was left over and how much was in
that restricted fund and see that was
one of the things and and i did go out
doctors have been here all week and i do
have it you know i asked that set
question specifically
and
one of the things that
that ties it back is there's no defined
amount for each so therefore you're only
estimating what would be in health care
credits on the pharmaceuticals which you
all know we get them back
what part was the employees premiums
that was in or the credits and then what
was school funds there's three
intermingled types of funds
i heard you say something last
month that
said you needed to keep 7.1 million in
it too
what if you look on our budget yes if
and what we're required to do and this
is what the broker and
we have to keep a year of claims
on hand in the reserve
which right now based off the budget
is about 7.1 million seven eight six
eight to seven point one million we've
never done that before have we no
we have not was this a new regulation
required to do or what
because we
got down to 219 000 back in november of
17. i mean we were scraping the bottom
of the barrel you know
that during the
we were at a network too yes and one of
the things that the brokers you know
which is mca
they're
when we sat down at the healthcare
meeting how much do we have to have and
i understand at that time we had some
big claims is one of the issues and
we've got that stop
cap on it now
and see one of the things you got to
understand about healthcare
if we keep it up at our minimum on
claims it also helps when we go to third
parties to negotiate a better health
care program you see what i'm saying
because they know that we're setting now
if we had like a million dollars in the
bank and we're asking for one seven
million dollar you know a level of
services per year
then you can bet your premiums that what
we're paying our lowest out you know
teen counties you've seen the reports
the lowest out of ten counties we would
be paying more
which is basically money back in our
employees and our teachers
pockets
yes
i would i would love to take the excess
and when you know you both are being in
the meeting and
and you know i would love to took the
excess to lower the employees premiums
side i have i you know i would love to
well i've asked for a plan to work with
the school system even on teachers wages
we're the lowest in the area and even
like on on like you said on health care
if you got 2 million excess why they why
they do do something to help the
employees well and but again when you
got 6.8 to 70 in the bank that's what we
got they say that's a year you know of
claims which our numbers do say that
and
we've got 7.8 as of the end of april we
had
7.872 million
yeah
is that is that an estimated
uh
claim that you're going to have for a
year
no it's just how much money we've
accumulated through the deposit having
that much in our estimated
amount of people that would
need insurance
yeah no that's not an estimate that's
real 7.1 is on on our financials
but then throughout the year you have
premiums coming in which will hopefully
i'll sit off that's correct and what you
got to remember too on healthcare most
of the teachers are on a 10 month pace
that is correct
but still we've we've steadily climbed
ever since you know with that bottom you
know i can i've tracked it here for
various
you know went to 1 million 2 million 3
million 4 million 5 million and all of a
sudden well in may of last year we
jumped to
10 million
and one of the things that if we're
really successful at this which you know
i mean my gosh we we went from a 1.5
million deficit to a 50 50 program
and and i gotta admit this you know
you've said in the meetings
it's been a difficult we have the best
and we we know what the counties pay on
the employee side and the plural side in
ten counties
it it's one of the biggest stars you got
now
one of the things the board of
supervisors considered now if we
you know what the trend is on the claims
you know y'all hear it in the meetings
with the brokers
if we exceed that amount this year then
we're going to have to do something with
that excess money once you exceed that
range cap of 6.8 to 7.1
then that access needs to be reviewed
there's needs to be something done with
it either you bring it back into here or
you look at my again
my suggestion
well you don't have the authority or the
employee premiums
once it goes into that account you can't
bring it out can you you
well once you once we renegotiate which
you know we do every year in the spring
we could actually
when we're in that negotiation asked to
have the employees premium reduced
or we could have the money sent back to
the county or you could have the money
sent by to the county
but
all i'm saying is that whatever excess
would have made this budget year
tremendously
easier
if we'd had another half million dollars
rather than you having to
cut services on the waste authority too
it was uh
to balance the budget you know it was
like when we first started you know the
budget hearings way back when we was in
the conference center i said i've done
this for 28 years this is the hardest
budget i've seen in the closest one it
is it's it's it's been a lead because it
was a perfect storm
you had the 11 the 12 the brs the 5
percent being able to leap through it i
don't
uh the regional jail and then on top of
that you had the national economy and
hyperinflation well next year may not be
any better because you've got another
five percent coming and we
that's why
the treasurer will tell you that we've
slept very little in the last
week or so trying to get this the
balance
well to me that's another reason why we
need to know how the school's spending
their money
that that that component as far as the
appropriations and allocations you can
do with any department that's up to the
discretion of the board of supervisors
any more comments questions
miss patton you have anything you'd like
to add to any of this
not unless somebody has a question okay
any more questions i love talking
numbers
well
i may not have a statement a question
but i have a statement
due to me not
unfortunate even get to look over this
i
i feel uneasy i've proven this i may not
be able to go through and see
you know what the budget actually
contains
uh
i'm actually i'd have to say i mean
honestly i'm in the dark of what i've
heard
and to uh to put my approval on this
amount of money
uh i'm somewhat reluctant
okay
any other
but again guys you went through the
perfect storm you weathered it well
i'm serious
you know what it is i would love to have
a half a million dollars and who knows
we won't
hopefully the casino will kick in we sit
down we have a casino board tomorrow we
will be getting revenue off of that
that's undeterminable so far of course
you know other projects are opened up
jobs open up
if
if we can live with inside our means
right now without raising taxes
then if anything goes down and this
cools off this hyperinflation is just a
better benefit to us
if we can live and and within our means
with all of this perfect storm
financially then we'll be more stable
and that was one of the the authors that
just stated this morning he said russell
county is one of the most financial
stand because you live within your means
he says i've got a lot of counties that
are right now trying to hard trying to
balance the books y'all have done it
without raising taxes she he said i've
got other ones of what we call and you
know what we call a
revenue anticipation note
now the cat the previous boards lived on
this thing
there was a live feeder and it is the
worst thing you can do for a bond rating
that you'll ever touch
you will not be able to go out and get
you know
low interest rates you will not your
grants are done the funding agencies
will look at you when you put that
revenue anticipation note on that on
those financials your bond rating
automatically drops and right now we got
a double a bond rating plus we lose this
interest
which is substantial substantial
well how much money did we when we first
took over the garbage and did that we
saved an approximate what 300 some
thousand
uh
about three to four hundred thousand
dollars three to four hundred thousand
and then now we're going to back up and
cut the trash down to one
save another 270 well no
and and i may apologize for that when
when brian when you laid your numbers
down on here before i'm not cutting 270
out of the waste management my actual
savings and
and i apologize for that one of my
savings is and if you look on the sheet
on the disposal and i was going to hit i
was going to discuss it next we have
eight man sized three unmanned sites
which is a total of 11 disposal sites
now between the labor now it costs us
120 dollars a day per site because we
have to pay 12 an hour
10 hours a day 120 times eight sites for
the year is actually 46 000. i give you
40. so between
what we can
save on direct labor direct labor on the
indirect labor and equipment is the
extra running
the extra days with the trucks and the
truck drivers and the fuels so you got
it's a three-part component
i'm saving 95 000
from the waste
the the other came in from the state
they contributed more towards the five
percent and the rest
well and i apologize
i mean it came out in the paper and kind
of give people the impression that we
were doing this and this is the kind of
money that we were saving
and i'm i'm a little bit
really disturbed on that because now
we're looking at
saving in this regard when we wouldn't
even have to look at these options as
far as cutting these these days if we
had
done the right thing and and had a
working relationship with the school to
to do what they should have done well
one of the things that
that
you guys had had proposed before when we
were talking about the disposal fee
one of the things that y'all had also
proposed in conjunction with the
disposal fee was a uniform set of hours
y'all have discussed that no matter what
whether it's operation or not anyway and
when we got to doing it and the cost of
fueling up we thought this was a perfect
opportunity you know to sit and do this
and of course you'll look on
what we had proposed
not just from the financial perspective
but if you look at back at like
washington county they have you know
almost 58 000 people that sits in there
so it almost mirrors the surrounding
counties
if we get a standardized set of hours
and if you'll look
like on monday on what we propose which
we're wanting to change the twos because
if you're closed on sunday
you want to open early on monday
and and that's what we have seen if
you're open on monday you know open
later on tuesday because you'll be off
wednesday and then open back early on
thursday
back again later on friday before the
working and then early on saturday when
everybody's home and wanting to clean
out their garage
so
we're trying to mirror what our
workloads are and our our trash
attendance high capacity is during those
hours
so
in the budget
that we got last meeting we were down
190 000 that's what we need
and you propose 274
to
you know
make it
make up the difference
well now brian now that's the total cost
that that it was to run it
the 274 167 16 less the holidays is what
it costs to run this schedule above
for the full year
but but you still had 274 thousand
dollars in overall savings is that what
you're saying i'm i've got my numbers
all missed up now
no
where hang on a second let me bring it
up
okay the numbers you can see the
location right here
if you look at our money monthly costs
at the columns that are through here
these are the total hours that is
proposed in this schedule on a monthly
basis
unless the holidays this is the hourly
rates which is again 12 an hour
with the fica group life and the other
associated cost
they it costs us monthly to run this
this schedule above you twenty three
thousand nine eighty five
fifty six a month
now on a
list the holidays if we start taking
those out which we do which i'm more
conservative than brian i it'd been a
bigger savings but i was wanting to push
the numbers down because we got more
supports from the state i didn't need
the full 190 i needed 95. so even though
if i calculate out steve
if i could sit there and say okay i've
got eight sites twelve dollars an hour
hundred twenty dollars a day four of
them and take those eight times the four
times twenty that's forty six thousand
dollars i'm only counting 40 because i
know they're gonna be fluctuation
same way with the operating costs in
same way with the tonnage all i'm doing
is looking at this all i'm doing is
looking at the numbers that we had last
night i'll agree 190
in the 274
what
that was that was presented i thought as
a savings on the call on the way story
but you're it's on the waste department
but you're seeing only only ninety five
thousand dollars is really what we said
that it is correct if you looked at it
so they take it down to a hundred
thousand owners yeah
give or take and that's what we got from
the state in in more support that we so
the state gave us that's where the
additional money is coming from the
state yes we got in in what sales tax if
you look at your sales tax sales tax
sales tax went up that well see i don't
know what went up is this new budget you
gave us does that represent yes it does
because remember we got our last as i
mentioned in the email
we got our last state numbers even
though he he ceremonially approved the
budget last friday we
got the last final numbers yesterday
morning through the treasurer's office
so we were adding them as they came in
and they what they don't all come in at
once if one department comes in you know
our department you know taxation
utility tax communication taxes
it all comes down in through multiple
streams
so what the net effect was
which
which even i'm more conservative again i
only wanted to you know
by the time we got thrown i was only
willing to
ask for a 95 000 savings out of the
disposal but again
back to the disposal fee what was
proposed we wanted to standardize ours
so everybody could go you know if they
went to home acre they went to lebanon
or if they went down to mu road is all
the same
it's all the same and it also matches
what every other county is doing it
that's doing man sites too like
washington county it's the exact same as
washington county
except for the change that i'm proposing
on the monday tuesday with the 95 000
savings are we still going to come up
short no you're not you're not coming up
short no actually it's a there's a
bigger savings
yes that's correct
i just wanted to ask the question
we did not have the state numbers when
we stood here before we were still
setting like every other county in the
95 counties in the state of virginia
trying to estimate what the effect was
what was that amount that you got from
the state i didn't catch that
we got multiple numbers from the state i
mean it we
say
but i thought it was because you got
money from the state when we get it from
the state we get them for this the
constitutional communication tax
guarantee tax sales tax
i mean it's multiple taxes
no that is correct does that reflect
here in the budget this budget
of the increase that we received what
what i did and
myself in the treasurer sat down
yesterday and we went through
and we made sure that we lived within
our means
we live within our means and like i said
this is the budget this is the budget
but again guys
again yes
i couldn't do i had federal and state
funding which makes up 38 of her budget
was
was totally estimates yeah
i mean there was no way that we could
figure that one and that's why i wanted
numbers that is correct and that's one
of the the errors of caution that i told
you don't make a decision on anything
final until these numbers come in to see
what the net effect was but that that
was not the primary reason for wanting
to change the convenience side so the
convenient sides is because we're almost
at the point
of the last
man site and it will be in this budget
year
so this is part
see that's why we were trying to make
sure
that hey and it would also helped us
during this hyperinflation fuel period
that we we wanted to do that too so
that's why
i had sent proposals to the board of
supervisors this is the perfect
opportunity we were trying to cut costs
in my trade we're trying to save more
money but
if we're eventually going to go to a
standardized man hours
perfect time when the fuel is running
seven dollars a gallon
when the contract expires with the waste
management authority what's the
estimated
percentage of what's that how's that
going to go up
well currently right now the waste
management the regional waste management
of course
mr eden knows that they do not have a
cpi index in their in their contract now
what
oh i need to negotiate
and one of the things that's going to
happen it's of course is theirs and
they're eating it right now actually i
you know i
i hope that they're not listening
they're actually probably going in the
hole right now hauling their trash
the transport you know what i'm saying
you know they wanted to charge us a fuel
surplus and they it and i said no we
can't do that if you want i'll but
i i knew the contract's getting ready to
expire but then you know we got to start
looking toward the future here what the
what if i mean we know we have all these
entities that work beyond within the
range of our county operation
and that's going to be huge impacts for
us
and
you know it could be huge negative
impacts catchy in the middle of a stream
here in a year that
you'd be in
trouble knowing what the contract
stipulations are you know what i'm
saying i know i mean we could pass this
budget and i don't know what's laying
out there but in a mid-term year if that
budget expired and they had to
renegotiate and then we got inflated
cost of two or three hundred thousand
dollars more in expense
that's going to eat each year and you've
got to do trash it's the third biggest
cost in the county
it is and it's just the way it is it's
ever county it's not just this county
it's every county
that's the reason i'm saying that we've
got to get some of these higher
entities that we appropriate funds for
under control that way all the money to
me is one money
it's one money that's appropriated it
should be fluted back into the county
operation so we can have a handle on it
and not just give it give it out there
and then
you know and i want a working
relationship i don't want to say i'm not
i'm not sitting here acting like i'm
being against anybody i'm looking at the
future here of the county and what we
need to do for this the taxpayers and
citizens
well one of the things that this board
has also done in in the school board
will be
the first one to acknowledge it
and and if you look on your budgets
there before you we have level funded
the schools for five consecutive years
they i mean and they have
right now
what what by law but what the state
appropriates which is in the resolution
which is in their numbers
we
have what we call the required local
effort
that is the operations that we have to
give plus what they have on the debt
load which we watched the debt load
you guys i mean there is very minimum
above that y'all have moved down over
three million dollars out over because
they've had to pick up all the raises
and all the incurred costs down this i'm
not here speaking for the school i'm
just telling you what has
transpired
but before last year they always give us
money back anyway
so it shows that you know they were
had over budgeted you know several years
six or seven years back you know well
and and again that that takes a long
time to filter out and that's before
this board you know set in so
but that's at the discretion maybe we're
down to a real budget but there's so
much
federal estate money out there for the
schools now that and
they don't miss our money as much and
but see the thing about that is on the
federal and state
you have no authority over that one yeah
and there's a ton of it out there right
now and all the schools are getting it
now you said federal and state which you
know the state
the current governor i mean he
he
rsos are paid for i mean they are
absolutely pumping money into education
how much over the required
minimum are we
by our
required local effort between the
operations and the debt load you might
be eighty thousand max that's max
but the rest of what
that's another man's site but what you
yeah
but what but what you see in their
numbers is enormous amount of federal
and state funding and and that's what
the parents wanted they pushed this
money and that's what they brought
yunkan in to do
was to fix the education
and that's what he's done he's pumping
money into it to get it at that point
still doesn't fix a disparity problem
though
five percent of washington county is a
lot higher than five percent of russell
county
so the gap just keeps getting wider and
wider
and it does and and and see one of the
good things about it and and one of the
things that the board has got to
understand is
when young put this one in
now we're staying before you today
he put in a two-year budget
now on the constitutional officers in
the schools
what he is paying for
if you had to pay for it
we wouldn't be even having this
discussion my point is this that five
percent raise with the constitution
officers that five percent raise on the
school board
which is about 1.2 million dollars per
year he picked it up
out of the localities
he did not push down
to the localities if we had to pick that
up on our side to be able to get a five
percent raise across and pick up their
share and our share and the constitution
share
but still not gonna fix the real problem
that we're going to have and it's going
to get worse and worse and worse if we
don't the retention and we got great
teachers great people that work in our
system but somehow someway we're going
to have to try to get down to where we
can
address that issue or we'll never catch
up i mean we're having them as far as
what i've heard we're having a lot of
people leave because they can make a lot
more money driving 30 minutes
across the hill so i'm concerned about
it i really am i mean
i'm just worried about it and it's
nothing i know and i know we didn't
create the problem i wouldn't see her
and talk all night i know we're not the
ones that created the issue this board
did not they didn't create it
but somewhere down the road
we're going to have to address it it's
going to have to somehow figure out a
way to fix it if not you're not going to
have enough to
i mean these young kids that's coming
into the and taking these and getting
these degrees
why you can make ten thousand dollars
more in a year
well they're not gonna they don't i mean
they might love it here and want to live
here but money
they'll leave here and work some more
and i'm worried
and see that's like one of the comments
that we heard and we heard it during the
healthcare meeting you know and uh
you know you can go
north or you can go south and i ain't
gonna call out which counties it is
y'all can figure that on your own
you can go take a five thousand dollar
seven thousand dollar pay raise but
these these two have seen what they
charge on that side and you'll pay
i mean you will pay that five thousand
dollars you just you just gave it to
them you would put it in driving time
they're health care accounts yes you
better hope you don't have to pay them
premiums because i'm telling you it's
not even comparable but i always say we
need a regional insurance uh
and all the county's school systems
going together you're the more people
you have the cheaper it is and i just
don't see how we can eventually
survive unless we look at something like
that in a larger scale
well we talked about that but you know
you can't get some of the other counties
and see some of the other counties don't
work like this county does now
in the healthcare community in in the
insurance as steve knows and tim's both
heard
the
you know one board controls it or the
other board here both the school board
and the bos
at you know they said make those
decisions so that it is a joint decision
making now there are counties it's one
board has it or the other board has it
and the other board don't agree with the
other board
so
i can't fix the other counties
but it's at the discretion of the board
sufficers back again to the resolution i
would like to have an approval
for 34 million
483 000 63 which is a 3.4 increase and
that includes picking up everything and
retaining the same level of services in
rose county
i'll make that motion with the exception
that we have the school board
allocate their money monthly
i'll second it
okay i got a motion and a second further
discussion i
anybody
is there not some
the schools gave money back last year
didn't they
because we
that's well
because i remember being discussed
it was we're trying to ear market
to be used for
like capital improvements or whatever i
and that's what i was trying to remember
when steve was saying that because
when did we build the uh technical
uh number two at lebanon
well that was
that year before last that was a few
years ago there we go
let's see
i think it was 186
000 that they gave back something like
that
hang on i can tell you a real number
this was just i did this so i know the
numbers are good that was the year
before no this is right now until this
year this is this year how much
that's what i'm gonna find out right
here in a second hang on just a second
i think it's 187 thousand dollars
396.
and
114
167
revenue
okay i'm sorry 149 570 208 and these
numbers are solid they were just
yes
this is this is right now as was ran as
of today i want to stand corrected on
that then yeah 149 570 208
yep
so you transferred
to the general firm from the school
because we have to every when he comes
back and forth buys the code of virginia
when there's reversion funds that come
in and it was now
you're correct ms wallace and that was
about the amount that's over and uh
remember when
and that was during the cold weather
when they come before the board for the
uh
the technical the equipment and what and
they said they would pay for the rest of
their funding
yeah
149.572.08
and have you had any indication of
monies coming back this year
i have i have but i have not got the
amount yet so there is money coming back
this year
i thought i didn't have to push the
button anymore okay
okay
the the code um
i just want to make sure that's right it
probably is but and the motion was for
um to appropriate to the school on a
monthly basis i just want the code says
that the board can do that um to make
appropriate make periodic appropriations
um on the same basis as it makes to
other departments and agencies so i just
want to make sure that those
appropriations are monthly
yes
that's what we need now right with the
exception of dss right
you
what the code is saying this and katie
i just wanted to clarify i figured it
was monthly but i just it doesn't say on
a monthly basis it says on the same
basis as others and actually we do it on
a monthly basis
we do the schools on a monthly basis yes
you do the schools on a monthly basis we
would no we do not transfer the whole
amount to them no
it is on a monthly basis well i'm misled
again because
what i understood if we allocate
it's in the budget
yes once you appropriate it you just
can't
take anything from it back i mean once
that money's approved
no what what it is there's two ways to
do doing appropriations and allocations
you when you appropriate the total
amount say 10 million
and then you allocate you can allocate
it monthly quarterly what however you
want to do it but see here's the thing
right now what they submit to you on a
monthly basis we automatically pay off
the gross amount that you approved in
the original budget in a total gross
does that make sense
what you approved at right now at the
beginning july 1
it is divided among the 12 periods so
you divided by 12 and that's your target
that is that is correct now whether they
come in expenditure wise higher or lower
it doesn't matter
the only thing they're not come before
you like the board supervisors does on a
monthly basis you approve the
expenditures for the county on a monthly
basis they're approving the expenditures
over there on that side on a monthly
basis
but the same level of money because i
would we would not have the cash flow to
pull out 10 million dollars at the
beginning of the year and say okay here
schools you use it what you want we have
we divide out the dss but the only
mechanism you do not have in place is
the reporting part back to the board of
supervisors but we allocate it on a
monthly basis
and we've discussed that before you have
explained that to us before that it is a
reporting
it is it's a report yeah i don't have
the cash flow i mean we don't
i withdraw my motion
i'll withdraw the sec thank you
now i'll entertain emotions and i'll
i'll say this that that was not my
understanding of the way it was supposed
to been now that's done through the
treasurer's office so now and that's not
the board of supervisors explained by
the county administrator i know
now if you want a different amount so
when we were having our discussion it
say we gave him 10 million dollars or
give him 12 we'll make this real easy a
million dollars a month if they come in
right now
say they come in at 800 000 during the
first month
see that's
200 000 less now but if they come at 1.2
million over the next month
we're just moving on the overall total
appropriation of 10 million not that the
board would would have to cut the school
board would have to come to the board if
they were running over at the 1.2 and
say wait a minute we're 200 over on this
month's appropriations we need to
justify that
but we we couldn't ju but when you sign
you appropriate this this budget
you have appropriated it whether it's
sitting in the bank at the treasurer's
office or if it's sitting over in the
bank there it's already done by the code
of virginia understood that yep
just the allocation of it how it's
allocated out
once you give them the money this sign
this document here i understand that i
understand the budget itself
but it's how the money is appropriated
i guess we appropriate the money in the
budget and we allocate it each month
when each department brings their
invoices in that is correct
if they're over on one month or under a
month
then they they're only going back off
your original so so the treasurer always
knows yes
i think the board should start to get
them
copy of the trader's monthly report
there
okay now when the treasurer gets it she
does not get what we call a detailed
expenditure report it's a it's a summary
report based off of classification and
financial codes they call them object
codes
so when she sends it over if it's 800
000 and when they run it through it's
not a detailed report now the school can
give you the detailed report
which we've been getting which you've
been getting
if you look at what we appropriate like
if only april but you gotta remember mr
brady that those reports are always 30
days behind and that's one of the reason
they give the monthly appropriations
the fluctuation based off the original
10 million is because
when those close out they're always 30
days behind and they're moving that
money through and and processing them
during that time
and and dr hooker has said that if
there's some way to
provide that that is more
you know easier a quicker read i guess
that
i've looked at it a thousand times there
is no
just the way they have to put their
budget together it's it's convoluted and
part of it's here and part of it's there
but i understand that's the way that the
state wants it so
so
given that i'll make a motion we approve
this resolution is presented
i need a second
second
okay
any more discussion all hearts clear
i'll call for the vote all in favor all
right
any opposed
uh
motion carries
one moment please
okay
let's try this again
be quicker on your eyes and nose
all right let's do a hand count please
show of hands
all in favor
opposed
motion carries you've got a budget mr
lester thank you man
i'll make a statement i don't think we
have any option other than to we've got
to have a balanced budget by the end of
but by the way tomorrow
under the code of virginia thank you mr
breeding for recognizing that and i will
also say i'll take the liberty at this
time we have been given
this information before and the
categories was very broad
and a lot of things are stuck in those
little four or five help me out mr
lester categories that we're supposed to
be looking at yes
and so they're in there
and so how you dig them out i have no
idea it's just a matter of trust i'm
assuming that we're trusting the
auditors and we're trusting the people
that put this together well and and just
the final note as far as our funding
goes again y'all didn't raise taxes so
this was fairly easy and you didn't
raise this do a reassessment so this was
fairly easy to run on the on the
personal property in real estate so i'd
also like to make a statement too i mean
i'm a little concerned because you had a
gentleman orris christian supervisor at
large it never was never attended a
budget meeting i'm i'm a little
disturbed by that and that you know
we've been really rushed on this it's
approved
thank god it's approved and let's move
on but
i'm still concerned about that money in
that appropriations because we wouldn't
had to even look at cutting services
yeah he did two two meetings yes and one
of them was three and a half hours long
but it was anymore i don't know but the
reason i
voted in favor is i haven't had time to
really look at it and i feel like it
consists of that much money
i don't feel at ease to put approval on
something i haven't got to change to
actually look over on this
i'm sorry
but
i've had another obligation and one of
the things that when we went through it
to make it very simplistic it was level
funding
period level funded other than what the
state changed during that thing but if
y'all want to find out a mechanism you
know going forward with any department
or any branch you know
i'd like to see an improvement of
communication between the board
and that's all i got
okay thank you at this time i will
entertain citizens comments so if you
have anything you need to talk to us
about today
i got two folks sitting out there you
want to speak i do all right give us
your name address and what you're here
for
daryl johnson
from 687 up for copper creek road
i'm on the board of directors of
casswood fire and rescue
i understand
that
they have a some great money
to buy
radios
and equipment for the fire and rescue
uh
on castlewood's behalf
we're going to get radios for
the ems side but none for the fireside
we're
two
entities in the same building
and i feel like we deserve
as many radios as
everyone else gets
and you know i would ask the board to
look at it
and we just want to be treated fairly
thanks appreciate it
thank you mr johnson anybody else mr
sergeant
okay
all right at this time um i'm gonna
adjourn the meeting so i
formally adjourn this meeting thank you
for coming