okay yeah all right Lanza ready okay do
I have a motion to come out of executive
session to have a second sir all right
are we oh yes yes coming out of
executive session Carl yes yes David yes
Steve yes yes yes thank you one sec
thank you madam chair
certification of closed session pursuant
to subsection 2.2 3712 d at the code of
virginia 1950 as amended each member of
the Board of Supervisors upon wrote
college certifies that the based of
their knowledge only public medicine
matters were lawfully exempt from open
meeting requirements under the Virginia
Freedom of Information Act and only such
public business matters that were
identified in two motions by which the
closed meeting was convened were heard
discussed or considered in the meeting
by the Board of Supervisors any member
of the Board of Supervisors who believes
that there was a departure from the
requirements shall stay so prior to the
vote indicating substance of that
departure in his or her judgment has
taken place
are there any supervisors who believe
that the departure has taken place
seeing none if you agreed that the
matters heard discussed or considered
during the closed meeting were pursuing
only to the motions by which the closed
meeting was convened please signify by
saying yes or yes Tim Lovelace yes
Luanne Wallace yes all right yes
Steve Brady yes David yes of course
horse Christian yes Rebecca died yes
ma'am you have a burn to regulation
thank you all right at this time we'll
stand for the invocation and remain
standing for the pledge please thank you
let's bow our heads thank you dear Lord
for giving us another day
thank you Lord for the blessings that
you've bestowed
on this lead us help us to make the
decisions that are right for this county
please watch over this County this state
in this nation in Jesus name we pray
amen
all right at this time do we need to
approve the agenda or make any
amendments to the agenda please we need
to amend the agenda to address the I
make I make motion we add the
pre-application for the meatpacking
facility okay second all right thank you
the stock market all right
so Katie we need to go ahead and approve
that one do we need to add another thing
what do we if we need to one add
anything else to the agenda I do madam
chair I'd like to amend the agenda to
place back on this agenda the board
members for the river that we took off
last month okay do we have a second
today I'll second it who was that David
all right got that anything else I don't
know if we need to amend the agenda on
this but there were some issues that we
left off last time and I'm I know that
we're continuing the meeting so this was
concerning a request from the Planning
Commission in the gis and we did not
address that
so do we amend the agenda for that or
just take that back up mister you know
we didn't even address it but it's in
our packet from thank you okay so I will
request that we add that back to the
agenda concerning the request from the
Russell County Planning Commission that
we skipped over okay thank you
alright any anything else that we need
to add to the agenda yeah
yeah all right anything else anyone who
needs to add to the agenda at this time
so we have should we just do a wanna get
gender expression we approve the agenda
as alright we will vote to add these
items under new business the
pre-application for the stock market the
cipa appointments the gis
gentlemen do y'all want to put your
appointees for your tourism which I like
that diet can we edit that one now and
I'll make a motion to add the tourism
appointee appointments okay do we have a
second for that yet Steve all right now
we have a motion to add to the agenda
the pre-application in the stock market
but the syph appointments back on the
agenda look at the G is from the
Planning Commission from last board
meeting and to add the appointments to
the tourism community all right and we
have a motion by Steve and a second by
David to me and their agenda all those
in favor of those four new items Oris
yes Carl yes
yes David yes Steve yes Tim yes Rebecca
yes so we won't have for anything
all right now our next item is to open
the floor for our public hearing on the
Russell County fiscal year playing 2021
for our budget the floor is now open for
public
nobody's later all right we will close
the hearing on our budget and I do want
to say and we have to vote and duro Kyle
I keep forgetting that roll call
Oris close the public hearing
yes Carl yes Lou yes David yes Steve yes
Tim yes Rebecca yes no comment but I
will say on my behalf that we have met
and we've talked to follow the county
agencies it is level funding the same as
the budget lost last year and the year
before we we don't have a lot of money
so we're not spending a lot of money all
right
err new business next item is the
Russell County emergency operation plan
oh I'm sorry I'm forgetting it Thank You
Kenny I appreciate you all right need
emotion and everybody all right team we
have motion to approve the agenda do we
have a second magic magic I'm stuck on
that agenda y'all all right a second
second
all right any discussion okay go ahead I
don't think it's a totally level as I
looked at it do we had a few cuts
overall this 1.4% list there have been a
few cuts and different some some
categories are level and some are not
yes it wasn't major cuts anywhere it
didn't look like maybe two points
sabersense worst I saw fitness center
making treasurer's office Fitness the
fitness center was a fitness center was
some
that would be with the school board and
I don't think it it wasn't wasn't
presented one presented to us no no no
it wasn't in the budget that was
presented no yeah they didn't come and
ask they didn't have it their school was
level funded from last year yeah you
never had much money going
anything else evening okay all right now
we will vote in roll call team and Lou I
second Tim make the mission in lieu
second all right roll call to approve
the fiscal year 2021 budget horse yes
yes David yes Steve yes
Tim yes yes all right yes
Hansie would you like to read the
amounts and things for us please yes
ma'am a resolution to approve the budget
that's mended the appropriate funds of
the county of Russell and the Russell
County school division for the fiscal
year beginning July the 1st 2020 ending
June 30th 2021 whereas the budget / the
Finance Committee has submitted to the
Russell County Board of Supervisors they
proposed annual budget for the county
for the fiscal years beginning July the
1st 2020 ending June 30th 2021 which has
been reviewed by the Board of
Supervisors and it is Nick whereas it is
necessary to adopt said budget in
appropriate funds to cover the required
you requirements included here Ian and
whereas the board supervisor in
exercising is the independent judgment
and concern concern concert with the
Virginia School Board has considered the
schools and your operating budget and
whereas after considering the
availability of local funds approval of
the Russell County School Board fiscal
year 2020 21 educational budget is based
upon the funding from the federal
government in the amount of five million
one hundred fifty six thousand five
hundred seventy five dollars from the
state government in the amount of 30
million one hundred one thousand one
hundred three dollars and
local preparations in the mountain I'm
me and 101 three hundred and seventeen
dollars and local revenues in the amount
of seven hundred fifty three thousand be
it further resolved that the annual
budget in the sum of 1 million nine
eight hundred ninety six thousand four
hundred twenty eight in the fiscal year
of 2021
be and hereby is approved for the
operation of foodservice authorized by
and approved by the Russell County
School Board subject to in contingent
upon the availability of funds via
further via steel further resolved that
nine million one hundred one 317
appropriated from the general front for
education includes eight million twenty
four thousand seven hundred eighty one
for local contribution to the school
division in support of the school
operation budget be it still further
resolved that the any appropriation in
the sum of 1 million seventy six
thousand five hundred thirty six for
fiscal year 2021 be and hereby has made
for the school's their service for the
total of nine million one hundred and
one thousand three hundred seventeen
dollars appropriate for the Russell
County school division subject to and
continue upon the availability of funds
now therefore be it resolved that the
Russell County Board supervisors this
17th day of June 2020 at the fiscal year
of 2021 a twenty and twenty-one annual
budget of the Russell County school
division for the school's operations in
the amount of forty seven million eight
thousand nine hundred seventy seven
dollars and is hereby a pre subject and
continues upon availability of funds as
indicated in the preamble here to be if
he is still further resolved that the
following named appropriations for the
school year 2021 be and hereby made in
the general fund for the following
functions the total general fund is 25
million 792 958
be it still further resolved that the
county administrator hereby authorized
to transfer the Appropriations to the
general fund for non functions to the
related categories of various functions
via further resolved that the in your
preparations are some of 150,000 for
fiscal year 2021 here baby been made to
the co road via first steel further
resolved that the India preparation is
summer 197,000 for year 2021 and hereby
made by to the Southwest Virginia he's
that fun bit still further resolved at
the in your preparation some of five
million two hundred ten nine hundred
eighty for the fiscal year 2021 is
hereby made to to the Social Security
Fund for the Russell County Department
of Social Department of Social Services
and is hereby a pre subject to it
continued jump on the availability of
funds in the educated preamble herein to
be it still further resolved that the in
your preparations of Social Services
fund be in and it's hereby increased if
and when additional funds or state funds
or local contributions we've become
available the county administrator shall
advise the board supervisors in writing
of such actions via still further
resolved that the in your preparation of
the sum of 1 1 million seven hundred
twenty thousand seven hundred for the
fiscal year twenty twenty 1 billion is
hereby made in the comprehensive
services act fund and is hereby approved
subject to and contingent upon the
availability of funds as indicated in
the preamble here to be a chef be it
still further resolved that the county
treasurer upon receipt of written order
from the County administrators order to
advance funds between several of the
county funds under his custody provided
however that the total advance to any
particular fund plus the amount of funds
disbursed from that fund does not exceed
the appropriation that said fun B is
still further resolved that the county
administrator shall and is hereby
authorized to do all things necessary to
apply federal and state library aid fund
in addition to the annual
raishin for library operations be it
still further resolved that the county
treasurer shall be and he's hereby
authorized to him win a service fee for
credit and debit card payments be is
still further resolved that upon
receiving notice of grant or
appropriation opportunities by various
federal state and local and other
outside organizations the county
administrator or his designee be and
he's hereby designate as the agent to
execute the necessary grant program
applications and other documents unless
the terms of the grant or the program
requirement Pacific actions of the board
to give such assurances as may be
required by the agreement subject to the
approval as to form and by the legal
review and to provide such additional
information as may be required by the
awarding organization funding the board
shall be subject to appropriation by the
board supervisors prior to the
expenditure be is still further resolved
that the interest earned on grant and
program awards received from federal
state and local other outside
organizations be and it hereby
appropriated into the appropriation to
appropriate function area to be expanded
expended in accordance with the
guidelines as established by the
organization via still further resolved
that the additional funds received for
various Kennedy programs including
contributions and donations be in hereby
appropriate to the purpose of the
stablished each program be it still
further resolved that funds received for
off-duty employment by deputy share
programs be and hereby appropriated to
enter the general fund to cover cost of
such program via still further resolved
that upon received a Brit notification
from the State Compensation Board of
additional funds for the Constitution
officers Commonwealth Attorney sheriff
clerk of the court treasurer
Commissioner of Revenue bein hereby
appropriated in the general fund to be
expended in courts with the guidelines
as established by the state government
be it still further resolved that the
annual contributions that there are
hereby a per page shall be dispersed on
a monthly basis with the amount
disbursed not to exceed 1/12 at the
total appropriation unless otherwise
agreed
contributions to the
Kandee school division and the Russell
County Department social services are
exempt from this limitation in addition
the county administrator reports on how
previous allocations were spent before
any future disbursements are made
because still further resolve that
defines be and hereby appropriated for
the fiscal year 2021 in various funds
for continued capital and special
projects in grants as a June 30 of 2021
not to exceed the restricted committed
or assigned fund balances as reported in
the county to county records the county
administration board supervisors in
writing of all such actions via still
further resolved that the county
administrator being hereby authorized to
transfer funds within appropriate within
the appropriation functions these
transfers may be made to allow the
disbursement of funds for anticipate
cost incurred in the daily county
operations and such transfer may not
result in a change to the total
appropriated within the functions be is
still further resolved that the county
administrator is hereby the authorized
Center for the county petty cash account
available for the emergency purchases of
the Daly County operations via further
steel for the resolve that divorce
advisors may have been this budget to
adjust the aggregate amount to be
appropriated during the current fiscal
year as prescribed by subsection 15.2 -
2507 the code virginia 1950 as amended
for our Russell County departments
Russell County school divisions and
Russell County Constitution Officer
resolved the 17th day of June 2020 by
the following vote and to sum it up the
it is a reduction of the county budgets
like we said of 147 six percent total
1.4 percent this is not any increase in
any taxation of any kind within this we
came within budget and as you all know a
lot of meeting with a lot of the
departments and the board of supervisors
to be able to make these numbers a lot
of counties they've not been this
successful
so again what we had to discuss during
the budget meetings in the workshops
will be working on the monthly basis to
make sure that the Russell County stays
within what our means are and our
financial means are throughout the year
thank you for everybody here we were off
schedule we didn't get to have them sale
all right next is Jace out there okay
next with their new business is mr. Jeff
powers Reedus cussing the Russell County
emergency operation plan
every year every four years our
Emergency Operations plan has to be
revised and read opted by the board this
is by state code and it goes by state
code that this Emergency Operations plan
was developed and it is a little tweaked
for our region because we're not in
Richmond or Northern Virginia where we
have access to a lot of services that we
need assistance with so have you had a
chance to look at the Emergency
Operations plan and have any questions I
did pretty standard it's 500 pages I did
not read every page I will tell you that
I read the chain of command basically
what you have to do how you have to do
it so yes but I will confess 500 pages
there's a lot to cover chance and I
appreciate your work on it if you look
at the emergency support functions in
the back
I developed a checklist the
responsibilities for each agency and
we're the only Emergency Operations plan
in the state that has that checklist so
VDOT can go to their emergency support
function and check off the items that
they're responsible to do during an
emergency if I go to the emergency
management section five of the emergency
support function there's a list of what
emergency management is supposed to do
under the health department under
emergency support function number eight
I've got a checklist for them so it
brings all of the 19 different agencies
throughout the state under our plan with
a checklist and it's a really good tool
you know we're supposed to coordinate
during an emergency
every agency including the volunteer
agencies and that's I've been able to
recruit Red Cross volunteers to respond
to fires now that I don't have to go to
each individual
I have volunteers that will go after our
coordinate what they should do you know
I see the call from dispatch I send the
text message to them from the text
message that I received from dispatch
and say are you available to go to this
call and what services do you need once
you get there so that has saved a lot of
overtime for me in training these
volunteers to help me respond to
emergencies I would like to make a
motion to seeing congressman Griffith
the letter on the federal side to look
at the reduction of that cab that we
have to meet the mandate Jase I've
talked to you about this in detail I
think they're gonna have to take a hard
look at that for rural Virginia because
we will never meet that mandate unless
it's just it would take my own loom
Quarles district out and for us to come
up to that cap and wear our districts
along the river side and we have all
this flooding if you don't mind to expel
on the total amount but I would like to
make a motion to seeing him a letter in
regards to trying to get that reduced
for rural areas of Virginia damage total
private and public was seven hundred and
two thousand dollars and I was able to
work at the EOC and Carl actually went
and you and Wan's oh we all work
together as a team to gather that
information because we have 48 hours to
get that information and input it in
within 72 hours of an incident so it was
all we could do is just get the
information and then we still don't we
met her local Russell County threshold
by Sevenfold but the state did not meet
the threshold to push it up to FEMA
where we can get the individual
assistance that is so badly needed here
I agree I mean if you look at a Swords
Creek Clark's Valley that area 2018 how
many times did we go out there lot we
there was six times
and a couple of months but because we
didn't even meet the local threshold
then but he saw the damage and it's
recurring damage okay all right
shaking it now you can just get the
February 6 flood just about took out
Honecker Cleveland thanked those were
extremely hit hard areas and with you
know the even the county suffered a lot
of damage 363 thousand dollars worth of
damage to their PSA and an argue to our
buildings look at the Cleveland
community center had a foot of water in
it the dang community center was flooded
twice but those people in deigned they
they came like an army this is I think
Bobbie she was there and she was
sweeping and mopping and and they they
prevented a lot of damage from that
facility from being damaged and even on
the second flood she was there and the
volunteers were there and they kept that
building from getting flooded most of
these people like what we toured and had
to cross the creek to get insulin and
all that I mean these these people are
helpless yes I mean they're helpless and
if you don't ever meet that criteria
tired of where you can get public
assistance I mean they're just there's
nothing that anybody can do and I just
think they're gonna have to look at
every differently and lower that
criteria of funding I mean it don't hurt
to ask them to take a review of it it
would be great if they would look at it
as a region because Virginia differs a
lot from region to region the southwest
region that goes from Carroll County
delete a Buckhannon up to Jones County
it's a large geographic area but we're
mostly mountainous and we're rule and
what affects us doesn't affect Northern
Virginia
and what effects Northern Virginia like
this covet virus look how bad it's been
there and look at us here in the rural
community with eight cases that we have
been able to confirm versus you know
thousands of cases I said we've had a
first second and discussion so we'll do
a roll call vote to write a letter to
mr. Griffith
to see if he can help reduce the cap on
our threshold in this local area so or
so you didn't favor of this letter yes
yes man state yes yes yes one thing we
want to make sure that the state level
is dropped by a region so that we don't
have to meet the twelve point eight
million dollars when we had seven point
eight million dollars in damage from
this last flood so you kind of need to
look at it like a region because you
know if something happens if tornado
touches down in Northern Virginia
Fairfax County it's going to cause 12
million dollars of damage very quickly
versus Portsmouth that had a tornado a
couple of years ago that was 18 million
dollars and only damaged 30 homes I
think you probably need to take a look
at this and kind of put it in to how you
feel how you you're the one needs to
probably put this together the later how
you feel and what you look would you
think that'd be good all right so Jess
do you need a motion for Menace to
accept your plan and you it has to be
sent by the 1st of July is that correct
it's it's due in July so it's not really
but you do need a motion for us to
approve it and have you send it and the
reason is we have it in at the end of
June that's because we have new board
members and we wanted the new board
members
be familiar with the board operation for
six months before they even had to look
at the emergency operations plan however
because of the floods on February the
6th April the 13th April the 28th
encoded and all the hazmat incidents we
have been rolling since February the 6th
and Carl's had a good baptism he said a
full dunking in emergency management
because of all the disasters that we
have in Oris - I know Oris is new to the
board but it's all been new to him and
and we have to get things rolling
quickly because if we don't move them
quickly we don't get the funding we
don't get consideration it took us what
six days before we could get vdm in to
verify the information that we had
uploaded on their web POC and this is
the Box this is the document that we
used to manage an incident if we follow
this Emergency Operations plan then the
liability is very low to the county if
something happens you know something's
always going to happen but the liability
of the county by adopting this plan
falls on the state's liability all right
do we have a motion to accept this
emergency management operation plan
thank you a second fourth any further
discussion all right
all this in favor of the plan ORS
yes yes David yes Steve yes team yes yes
just so much
okay thank you
you appreciate you saying just alright
next we have their citizens comment
period Jase is it no one no one's in the
lobby okay okay thing then we'll move on
err constitutional officers well we were
going to have our new business I'm sorry
about to skip that we did a me and Derek
agenda so the first one Steve you had
the first thing to amend on the agenda
yes I mean I need our attorney to make a
recommendation as to how this motion
needs to be made regarding the
pre-application project coordination
form and for the livestock market it's
just a one-page application that details
it's just the beginning process of the
isn't it would be for $500,000 and if
you all wish to go forward with this
project and I suggest that you move to
request the program state funding and to
approve this pre application project
form and authorize the county
administrator to sign that assigned this
and also part of moving and and part of
moving forward with this project would
be that if the grant is approved that it
would only be accepted when a letter of
credit is issued by mr. Leonard so moved
Steve all right okay do we have a second
second okay Tim or any discussion all
right all those in favor of the
pre-application
being sent force yes Carl yes blue yes
David yes Steve yes
Tim yes Rebecca no this second item we
have was to put the SIF appointments
back on the agenda so do we have any
motions for the two there's two seats
available for the cipa board that is the
regional ID a chairman I'd like to
nominate Davey D ma'am chair I would
like to nominate yourself Rebecca Taylor
died to that seat any others will vote
on these in reverse order all those for
Rebecca died on the cipa board please
raise your hand cut row Kyle - okay Oris
yes Carl yes David no Steve no Tim yes
Rebecca yes all right all those for
David and and Roco all those for David
on the cipa board or no Carl
no David yes Steve yes Tim no Rebecca no
now we have a second seat we have a
anymore any nominations for the second
seat that we have in it they do
recommend that we try to spread this out
one from the Board of Supervisors in one
form air local county ID a like a
nominating McFadden Hey all right anyone
else I'd like to nominate Tony Doty all
right
anyone else alright we've ordered vote
on these in reverse order again those
and raise your hand please those for
Tony Dodi ORS
yes Karl no Lou yes David no Steve no
Tim yes Rebecca yes all right those for
mr. Eaton David raised hand and voice
vote please oh I'm sorry mr. McFadden
I'm sorry
I've written it down in the wrong place
Ernie thank you Tim I was looking at the
wrong place
okay Horace for Ernie no Carl yes Lou
no David yes Steve yes tanto and Rebecca
no so air two new members will be
Rebecca died and Tony Dodi more next was
the Lou asked us to go back and look at
the G is that the Russell County
Planning Commission had discussed
so any thoughts on that well I didn't
pull it up from our former board book
I'm still on the board book for today
but basically the Planning Commission
had asked that the Board of Supervisors
approved I'm steaming it the $3,500 is
that it and a written cap you got that
pulled up along so that you could read
to us I'm sorry I should have done it
exactly what their request was but
nonetheless while you're working on that
let me make a few comments on this our
GIS is kind of in need of REE REE upping
I guess you would say and it's very
difficult for the real estate industry
the engineering industry land surveying
industry all these folks that need to
work and we have experience
some of these problems during this kovin
time and but anyway I didn't even and I
did not even see catch that and and talk
to the madam chair about this that this
was a request from the Planning
Commission that we just overlooked and
so it was brought to my attention that
they had made some recommendations and
they sent up this request to us have you
found it yet so we pay thirty five
hundred dollars a year for this system
correct yes ma'am that would just be
maintenance on the system yes on the
system yeah I know the GIS cost a lot
more than that well they're asking and I
can't remember exactly what it is if
they're asking for but it isn't that
well maybe I just better be quiet until
we
right here there DS me in largest little
there we go
they're asking for a waiver of the user
fees it's what they're asking for it
current cost is thirty five hundred
dollars and they're asking for a waiver
of the user fees is what this request is
but inside this request I'm saying that
I have complained to Lonzo and to
Rebecca that our system is a dinosaur
practically and we we really need to
look at trying to do something with this
and in this conversation did we not have
some sort of funding along the way one
so I had asked him to check to see what
the count surrounding counties do and to
see what an upgrade on their system
would be what this allows is for the
realtor's or engineers or surveyors to
look at our GIS use it to see the
boundaries the properties the surveys of
land in our County so hey if it's all
right with the rest of the board will
task Lonzo with going to see what other
counties do yes wasn't that new software
already installed that new GIC
GIS system that we approved what a
couple years ago they you you talk about
the Pictometry yeah yeah no that was
tied to GIS it is tied to the GIS but
yes that was for the Assessors yes yes
that's correct and in the GIS systems
every county has one and some of them
have different levels of layers like mr.
I says to be able to utilize it you have
something can go on for free if you go
to Washington counties Residential's can
go in and look at it pull up their
property and see what it is and what's
the square footage and age and all that
and then they have another layer that's
a that's accessible by engineers and and
Realtors to be and they charge a fee for
that and they usually contract that
out you a private third party yes
internees yes the whole group that has
to use it gives them access to the D
books and it gives it access to the
flats and the square footage things that
they would not have to pay for if they
went out and had it surveyed you know if
it's been assessed lightly they could
use that you know as the survey with the
bank and etc it carries a lot of
information and there's different models
that every county does some do they're
herself internally which we do Russell
County
it's very antiquated actually in when we
were doing the Belfast project and we
were sitting in there with DHCD
since the Belfast project was doing
being done by stay force
I mean County force County forces they
they had an $80,000 a surplus in there
and one of the things that camera from
DHC Dave mentioned is we could upgrade
our GIS system include the water the
sewer the utilities to be able to
upgrade that so during the negotiations
and I reached out and I'm trying to get
home to come from plateau in the DHC
grant the 630,000 what DHCD wanted was
to take it out of the the coal money
that was given to use that but use
theirs to extend as many customers you
can get based off the six hundred thirty
thousand dollar grant to be DHCD so i'm
trying to reach out to Debbie Melton
right now and see what how we're going
to work that out to see if we could take
that and maybe look at a third-party
carrier contract or upgrade the internal
one so that's that's what I've done so
far so so you know get back to us with
the levels of yes you just be like a
free one for just citizens different
models would be they do that Wise County
yes Kennedy's got a fairly elaborate
everywhere that my husband's company
works he said he had experience with
Smith County and they
doing a certain level and we understand
that it's going to have to be in levels
but I think that this is a great service
for everyone particularly I have noticed
a lot of people using the Wise County
site over in the st. Paul area for home
purchases because they're all looking at
this and you can go as deep as you want
to go in this some of this stuff but I
think that we're not offering what we
need to offer to some of our citizens
and I would really like to look at this
a little differently so we're the I
think we're the only County that doesn't
have a thing that they offer the
services of trying to look up this stuff
and it needs to see family layers how
deep it is services if they charge for
something they weep a slight one yeah
and they pay a hundred dollars a year to
use it yeah yeah no I mean actually you
pull up the GIS you can look at people's
property in manners say there's a
disclaimer on that because the
benchmarks yes and this is the letter
right here from DHCD that we had on the
second line and if you watch my little
cursor here it says and this is on the
Belfast water extension they see the
CDBG project you can choose to reprogram
the balance of the award of 80,000 to
help other projects to related costs one
example I want to share is to the use of
the GIS map to you know map your water
systems so we can use this to do your
gas your water your sewer and a lot of
the other counties that have this could
be a partial assistance in upgrading the
program either you go to a third-party
carrier contractor or upgrade the Eaton
County house program
to pay a fee for $125 anyone that's
having an appraisal or any title
searches or deed or this this is well
worth its while miss Wallace will tell
you it's no it's a it's for year
utilizing this yeah for your service
something we had asked him to look at
for us and come back next month with
some information what the surrounding
counties what it would cost upgrade it
and that type of thing
so anyone else having come in anybody
else need to say anything you think that
is feasible you've been tasked with
checking on that to see what it can be
and there's lots of Realtors and
engineers and surveyors that would
benefit from yes I mean this would be
important for emergencies also when
we're having these devastating floods
and they're our infrastructure is being
washed out those would be able to access
and know where all that is the one that
looked at from Washington County way it
it went into the different layers on the
map but one of the good things the water
sewer gas of course infrastructures it
also had the voting districts that had
the residential districts that had the
flood plain into it which is I mean it
was comprehensive I mean it was a one
place shop I'll if once you get in there
at that level for contract I mean what
it would do for you you would make your
money and in one sale I mean way beyond
above it they had the current assessment
on it it also had everywhere every
county facility was for emergency
management it had employed it out
and you could you could drill down in
map whatever you wanted very very
beneficial if that's what you we do that
for us for next month please check that
out yes ma'am all right the next
thing with their amended agenda we have
two positions open on our tourism one is
in mr. breeding sister and one is in
David's district gentlemen do y'all have
any nominations for your to fill your
spots I'd like to not nominate I think
to worry gent to fill that position on
attack assuming she will still accept
all right anyone else safe that any
discussion anyone that's all right
that's your one position he has one so
let's vote on that all for Victoria and
Steve's district for the tech committee
or yes David yes Steve yes we hope she
will accept she's an excellent worker
like David has a position open also with
the resignation do we need to accept
Jeff's resignation first yep okay David
you want to make it a motion to accept
Jeff's resignation I'll make a motion to
accept your resignation all right all
right all those in favor accepting
here's whate second second Steve thank
you all right
or C accepting Jeff's resignation yes
yes yes all right no David you have one
position open do you have a nominee for
that yeah I like to nominate Jamie ball
which actually lives in Rosedale but
they have ball trucking officer and
homemaker and the ball in the log yard
HNH so I'd like to nominate Jamie make a
motion that nomination season Jamie be
back okay good
all right all those in favor of Jane
secondly team snowshoe Steve all right
all right I think we have to raise her
and all those in favor of team's motion
correct James that and say Jamie by
acclamation on Tim's emotion for voting
acclamation Oris yes yes yes yes all
right
that's all with our I mean that agenda
next is constitutional officers reports
and requests
Signet move on to our County Attorney's
report quakes thank you madam chair the
only thing that we have on the agenda
under me tonight is the waste management
Authority and at the last meeting the
board approved the User Agreement
subject to approving the final operation
agreement I'm still working with the
other localities and the attorney for
waste management authority we have a
conference call I'm hopefully playing
next week and hopefully we'll be able to
finalize all of this soon all right next
we have is our County administrators
reports and requests
thank you madam chair the first one is
the one that's near and dear to a lot of
people in the county is on the can
administrative report Center Quest is
the homemaker and the Castlewood can
reopening right now we have it
tentatively scheduled we have talked
with both the staff at both of the
homemaker and the canneries and we are
doing all the state guidelines for
cleaning and making sure that we we
continue this and
got all the sign and German etc we have
it slated to open upon July the 14th
because we know that a lot of a lot of
people are doing their self gardening
this year and canning one one of the
things that I'm going to bring up and at
the horse discretion is majority of the
residents have transitioned to utilizing
jars and currently right now in the
inventory is very low for cans so right
now and that's at the option of the
board I can order them right now and
believe it or not even in kovat
I can get them within 7 to 10 days so
and I can go down to a partial load up
into you know minimum of two pallets so
in what that would cause that would be
those cans the cost of the cans costs
the leads and cost of transportation
would be transferable it would be paid
by the recipients when they utilize the
cans it would be at cost we don't make
anything it's exact
that's a pass-through cost to the
residents if they want to use them but a
lot of people are looking at using this
for various vegetables and meats so it's
up to the discretion of the board
supervisors oh you're gonna have a lot
more people using the cannery this year
I guarantee you there there's a lot of
gardens out and I've done heard through
the grapevine that people don't know
when the date time and how long are you
gonna keep it open because we're gonna
have I think you're gonna have a lot of
people Canton food
every do you know the cost yet Lonzo
when we when we called when we call Bob
Henry which is the one that still has it
and I'd like to give an update through
the tobacco Commission of us to write to
retrofit the cans when the co V had he
had the tobacco Commission on the grants
that were eligible for upgrading the
equipment both in both canneries to get
a cheaper can in being able to give them
that choice the Tobacco Commission had
went back and looked at your funding and
her going project by project actually
the cannery committee sent me their
refined list today and sees that they
sending them back to the tobacco
commission the Tobacco Commission
representative in Abington is working
very close with us so we're going to
we're gonna start that process back and
we've been planning for this and we've
got the facilities retrofitted we've
just been waiting on the equipment and
the money so in the meantime we can buy
enough cans I don't want to buy up
enough 2 cans if they give us to go
ahead and buy the equipment we're going
to purchase it and we're we've got to
let it go and the rest set up to
implement this so I don't want to get
too much into the one set of cans if we
can utilize the cheaper set of cans for
the residents so what will run out based
off of what we can do through bottle on
the delivery we'll keep an eye on that
one for you the it's back to the extra
time now that's another thing the board
has considered do you do you add on
extra day or do you add on additional
hours during the day they're open so
that's something that does not have to
be decided to really talk to you know
who's gonna be using this so and we can
make a movement at emotion on that at
the July board meeting to see what
you've won in each of the areas cuz and
we got remember they're gonna be coming
in from out of County cuz there
they know that Russell County than the
gun only to canneries in Southwest
Virginia so there's going again we're
going to have to make sure we need to
look at the rates that we charge out of
County residents look at the hours that
we're going to be doing and the cans and
we'll get equipment in place so you need
to look at priority given in County
people priority oh crap yes absolutely
yes
I do I agree with David we need to order
make sure we have plenty of those
canyons for our folks so that could be
we can discuss that in July ask
everybody how many they think they'll
need and yeah they go by appointment
probably use at home they'll call and
say I'm coming at 8 o'clock and the
ladies are there to help them it
wouldn't hurt to put something out there
and the paper to let them know that they
can go ahead and pre-scheduled at the
canneries it wouldn't hurt to go ahead
and put it on our site or well I mean
most of the ones that utilize it anyway
most of them that utilize it know the
times that's gonna be harvesting a lot
they pretty close can get to it and if
they know they need to get in the gate
quickly to schedule a time well yeah I
mean it has to be they have to be there
I mean you know through through those
times but I don't know I don't know how
you make it work like Steve said but I
just think that if you can let them know
when the canneries are gonna be opened
and the harvesting time there's a window
there of harvesting that we always
recognize and if you got to keep it open
later if you have 20 people call in and
say I need to schedule it you might have
to put them in you know implements
through the week it wouldn't be through
the hours to be you'd have to that mean
you'd have to get them in different days
probably yeah and that's one of the two
things you can either look at adding a
day or extend the hours but
the canneries and I don't want to
compare two different operations it's
going to be like the disposal operations
it's going to go through the it's gonna
go quick and fast and they're gonna be
standing there we're already getting the
cows on this you know we get daily when
is the canneries opened when are the
canneries open so we've got it ready
operationally ready to go you know and
we can get the cans in insufficient now
time to be able to do this but we're
going we don't want to get caught with
the volumen y'all get Kyle's that we're
standing out here and I can't get in
number resident and and I've got 30 from
Washington County trying to use it
that's in front of me so still set for
July 15th is 14 14 14 what about the
chiller the chiller the we bring in
additional air compressors I've had
Brady rhpc
expert he's already or departs before
the can take her to to get that up and
running so everything's being ordered
this will be up and moving by the time
we open thank you yes sir so I will
proceed I will have I will go ahead in
order to the cans enough to cook for at
least at least a 45 day that's what I
was recommending is at least a 45 days
supply that way you didn't shed a lot of
people have switched over to glass jars
it's what I saw in they do and they did
Steve and and but and both Vicki already
would tell you we get cows on them every
day and they're switching to the mate
and one of the things about to meet it
is got to be can't it's just their way
this was you know Southwest Virginia way
of cannon and occur and that's yes and
kraut Madone leave the crowd is another
big one so just to be on the safe side
and to think about it is if you get
these even under the new equipment that
we get from the tobacco Commission they
were used about
hands so we will not lose anything on
this it'd only be passed on what they
use well one thing different than the
jars and the cans I give everybody
little humor my oldest boys 26 when he
was little we can't at the cannery we
decided to take masking tape put on the
jars and write on what we can we brought
him home we were excited we put him in a
cabinet
we turned JJ loose he goes and plays an
academy in the cabinet he takes all the
tape off all the cans and so we didn't
know what was eating so we just had to
guess when we open the cans so I would
advise anybody if you're gonna use
permanent marker and so at the pleasure
of the board
I will advertise and put on our websites
we've got a great following on our
Facebook especially during kovaydin day
on I think we got a you know I think we
got up to 17,000 in the county that's
absolutely watching this so I'll hit all
the media sites in the papers and we'll
put a notice out when these are opening
and the second make sure you consider
looking and talking to the constituents
to make sure of the additional hours or
additional today's and we can decide
that to next board next on Kent
administrator at was all accounting
mystery reports the next is the kind of
magistrate request and this has actually
got concerning the town of Cleveland
this is a Cleveland sewer system
planning grant that mentioned that the
previous board this is the agreement of
the CD gvg planning grant this is the
next phase into the planning grant for
them to do the PDR and to give an
analysis on what it would what it would
take to from an engineering perspective
on a long-term basis to fix the town of
Cleveland so it is not coming out into
the Clinch River so I need a motion for
approval on this
we have a second Steve yep Steve has
been listening in for me on call calls
and we've had weekly conference calls
with this you need discussion all right
all those in favor going on with the
grant agreement for the P er or Carl yes
yes David yes Steve yes yes Rebecca yes
next on the Ken administrator reports
I mean request is the approval of the
Russell Kennedy's fiscal year 2021 are
the engagement letter with Robertson
farmer and Coxson associate our auditor
for to perform the audit this is an
agreement a letter that sets forth the
terms and conditions of the engagement I
need a motion for approval
so moved any discussion all right all
those in favor of doing their all that
engagement letter or Steve yes yes yes
ma'am that concludes the county
administrator report any requests
information do we need to Steve Nick
make it
forward
why later than 10 just delivery to you
here yeah I make a motion that we
approve the I guess it's a more some
million dollars not to exceed a million
dollars with first bank interest the ID
a needs to do the improvements the
government center the roof and for the
Department of Health and the Extension
Service all right do we have a second
debate I'll second it I just want to let
public know that and that service will
be taken care of through the
appropriations of that of the rental
income real incomes will cover any kind
of yes far exceeds it it'll be just like
the DSS is doing their their contract
their annual contract will help offset
the ringgit that they will be charging
all right all those in favor of this one
letter for the loan not to exceed a
million dollars or all right David any
matters yes I just want to say it's been
a great pleasure serving on the regional
idea I wanted to let everybody know that
we've we have made a lot of great
accomplishments and was able to work
towards the first actual regional
revenue sharing agreement for the first
industry that located in Russell County
I'm proud of that accomplishment it was
voted on by all three boards in
Buckhannon and Tazewell in Russell
County and we landed her first industry
what my hope and prayer is is that we
could land about 10 to 15 more of them
and be able to move forward and my work
will not stop just because I'm off this
board yes ma'am I want to see if our
next meeting can be moved up to the
government up the conference center and
open to the public you know we've had a
I've gotten
I can't tell you how many text messages
and emails from irate citizens who
didn't get to comment tonight so and I
think you know just having them a you
know have them in the room you know
would be available you know and and
we're gonna have to on these executive
sessions we're gonna have to limit the
time on you know either that or come out
of session for these public hearings I
don't know about public hearing was
scheduled for six o'clock and it was
five after 7:00 before it got started so
I don't know
you know better advertisement what that
says so you know we're just gonna have
to be a little more strict about what we
do we have to come out of a session and
go back in later on and it's okay to you
you're everything to say a man wants to
see and we need to move to the
conference center and be a little more
careful back exactly and we had some
stuff from the honest light and that
that's what caused it but still that's
not fair to the people that were waiting
sitting wait that's exactly right
Oh it'd be things like
Thank You Carl do you have anything yeah
I'd like to congratulate all the 20/20
seniors this year
yes place their hearts here for me blue
no ma'am I'm through right thing okay
yes first off I do want to apologize for
those folks that did come and to tell
them that we had two people come that we
did not even know they were coming to
executive session and they took up lots
of time but it's business and I do
apologize to you so and as far as
meeting next month we had already
planned that Lonzo had already gotten
the room ready we will be meeting in the
big conference room that had already
been planned because we just this was a
reconvened meeting and for those folks
that did come I do apologize to you I'm
sorry but we did have two people that
came in and took up most of the time
with an executive session and I want
everybody to have a safe evening and
we'll see you at our next meeting will
be July the 6th do we have a motion to
adjourn yes
okay I will make a movie we have their
next meeting at the conference center
and have it open to the public all right
at five o'clock for executive session
I'm caught for one error executive
session we hope all right do we have a
second today I'm saving David all those
in favor
oh yes Carl yes whoo yes David yes Steve
yes
Tim yes