OCR Scan (approximately)

This OCR scan may contain automatically generated text as generated using Apache Tika and Tesseract. It may not be correct. No effort has been made to correct any of these scans (so far). These OCR scans are also used in the site's Search feature. Please review the Search Policy for details about the site features. The OCR scan is provided here for reference purposes. It provides searchable text when the underlying document might not. But the scan process may not always work perfectly.

June 29, 2022
A special called meeting of the Russell County Board of Supervisors was held on Wednesday, June 29,
2022 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Oris Christian
Rebecca Dye
Lonzo Lester, Clerk
Rebekah Campbell
Katie Patton, County Attorney
Absent:
None
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Oris Christian and Rebecca Dye
Nay:  None
The County Administrator gave a brief overview of the budget and answered questions form the
Board.
Members of the public were given the opportunity to speak concerning the budget, there were no
comments.
APPROVAL OF THE FY 2022/2023 BUDGET RESOLUTION
Motion made by Steve Breeding, second Tim Lovelace to approve the FY 2022/2023 Budget Resolution.
The vote was:
Aye:  Steve Breeding, Tim Lovelace, Rebecca Dye and Lou Wallace
Nay:  David Eaton, Carl Rhea and Oris Christian
June 29, 2022
special called meeting of the Russell County Board of Supervisors was held on Wednesday, June 29,
202 at 6:00 pm at the Russell County Government Center in Lebanon,
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Oris Christian
Rebecca Dye
Lonzo Lester, Clerk
Rebekah Campbell
Katie Patton, County Attorney
Absent:
None
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Oris Christian and Rebecca Dye
Nay: None
The County Administrator gave a brief overview of the budget and answered questions form the
Board.
Members of the public were given the opportunity to speak concerning the budget, there were no
comments.
APPROVAL OF THE FY 2022/2023 BUDGET RESOLUTION
Motion made by Steve Breeding, second Tim Lovelace to approve the FY 2022/2023 Budget Resolution.
The vote was:
Aye: Steve Breeding, Tim Lovelace, Rebecca Dye and Lou Wallace
Nay: David Eaton, Carl Rhea and Oris Christian
WHEREAS, the Budget/Finance Committee has submitted to the Russell County Board of
Supervisors a proposed annual budget for the County for the fiscal year beginning July 1, 2022, and
ending June 30, 2023, which has been reviewed by the Board of Supervisors; and WHEREAS, it is
necessary to adopt said budget and appropriate sufficient funds to cover the requirements included
therein; and WHEREAS, the Board of Supervisors, in exercising its independent judgment and in
concert with the Russell County School Board, has considered the school’s annual operating budget;
and WHEREAS, after considering the availability of local funds, approval of the Russell County
School Board’s Fiscal Year 2022/2023 Educational Budget is based upon funding from the federal
government in the amount of $9,426,790; from the state government in the amount of $36,211,653;
from the local appropriations in the amount of $9,101,317; and other local revenues in the amount of
$473,554;
BE IT FURTHER RESOLVED that the annual budget in the sum of $2,007,453 for fiscal year
2022/2023 be, and is hereby, approved for the operation of food service programs authorized and
approved by the Russell County School Board subject to and contingent upon the availability of
funds;
BE IT STILL FURTHER RESOLVED that the $9,101,317 appropriated above from the General Fund
for Education, includes $8,024,781 for the local contribution to the School Division for support of the
school operation budget;
BE IT STILL FURTHER RESOLVED that an annual appropriation in the sum of $1,076,536 for fiscal
year 2022/2023 be, and is hereby, made for school debt service; for a total amount of $9,101,317
appropriated for the Russell County School Division subject to and contingent upon the availability
of funds;
NOW THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors this 29h day of
June 2022, that the fiscal year 2022/2023 annual budget of the Russell County School Division for
school operations in the amount of $57,220,767 be, and is hereby, approved subject to and contingent
upon the availability of funds as indicated in the preamble hereto;
BE IT STILL FURTHER RESOLVED that the following annual appropriations for fiscal year
2022/2023 be, and are hereby, made in the General Fund for the following functions:
Function
Amount General Administration $ 1,929,171
Judicial Administration $2,738,645
Public Safety $6,579,503
Environmental Control $1,879,978
General Services $941,771
Health and Welfare $1,316,807
Education $9,334,518
Parks, Recreation & Cultural $530,505
Community Development $325,276
Non-Departmental $325,250
Capital Outlay & Transfers to Other Funds $283,868
WHEREAS, the Budget/Finance Committee has submitted to the Russell County Board of
Supervisors a proposed annual budget for the County for the fiscal year beginning July 1, 2022, and
ending June 30, 2023, which has been reviewed by the Board of Supervisors; and WHEREAS, it is
necessary to adopt said budget and appropriate sufficient funds to cover the requirements included
therein; and WHEREAS, the Board of Supervisors, in exercising its independent judgment and in
concert with the Russell County School Board, has considered the school’s annual operating budget:
and WHEREAS, after considering the availability of local funds, approval of the Russell County
School Board’s Fiscal Year 202 Educational Budget is based upon funding from the federal
government in the amount of $9,426,790; from the state government in the amount of $36,211.
from the local appropriations in the amount of $9,101,317; and other local revenues in the amount of
$473,554:
BE IT FURTHER RESOLVED that the annual budget in the sum of $2.007,453 for fiseal year
2022/2023 he, and is hereby, approved for the operation of food service programs authorized and
approved by the Russell County School Board subject to and contingent upon the availability of
funds;
BE IT STILL FURTHER RESOLYED that the $9,101,317 appropriated above from the General Fund
for Education, includes $8,024,781 for the local contribution to the School Division for support of the
school operation budget:
BE IT STILL FURTHER RESOLVED that an annual appropriation in the sum of $1,076,536 for fiscal
year 2022/2023 be, and is hereby, made for school debt service; for a total amount of $9,101,317
appropriated for the Russell County School Division subject to and contingent upon the availability
of funds;
NOW THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors t
June 2022, that the fiscal year 2022/2023 annual budget of the Russell County School
school operations in the amount of $57,220,767 be, and is hereby, approved subject to and contingent
upon the availability of funds as indicated in the preamble hereto:
is 29h day of
vision for
BE IT STILL FURTHER RESOLVED that the following annual appropriations for fiseal year
2022/2023 be, and are hereby, made in the General Fund for the following functions:
Function
Amount General Admit
Judicial Administration
Publie Safety $6,579,503
Environmental Control $1,879,978
General Services $941,771
Health and Welfare $1,316,807
Education $9,334,518
Parks, Recreation & Cultural $530,505
Community Development $325,271
Non-Departmental $325,250
Capital Outlay & Transfers to Other Funds $283,868
istration $ 1,929,171
738,645
Debt Service $975,310
Total General Fund $ 27,160,603
BE IT STILL FURTHER RESOLVED that the County Administrator be, and is hereby, authorized to
transfer the appropriations in the General Fund Non-Departmental function to the related categories
in the various General Fund functions.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $150,000 for fiscal
year 2022/2023 be, and is hereby, made in the Coal Road Fund.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $197,052 for fiscal
year 2022/2023 be, and is hereby, made in the Southwest Virginia ASAP Fund.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $5,494,856 for
fiscal year 2022/2023, and is hereby, made in the Social Services Fund for the Russell County
Department of Social Services and is hereby, approved subject to and contingent upon the
availability of funds as indicated in the preamble hereto.
BE IT STILL FURTHER RESOLVED that the annual appropriation of the Social Services Fund be,
and is hereby, increased if and when additional federal and/or state funds or local contributions
become available. The County Administrator shall advise the Board of Supervisors in writing of all
such actions.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $1,400,0000 for
fiscal year 2022/2023 be, and is hereby, made in the Comprehensive Services Act Fund and is hereby,
approved subject to and contingent upon the availability of funds as indicated in the preamble
hereto.
BE IT STILL FURTHER RESOLVED that the County Treasurer, upon receipt of a written order from
the County Administrator, is authorized to advance funds between the County funds under his
custody provided, however, that the total advanced to any fund, plus the amount of funds disbursed
from that fund, does not exceed the annual appropriation of said fund.
BE IT STILL FURTHER RESOLVED that, the County Administrator shall be, and is hereby,
authorized to do all things necessary to apply for federal and state library aid and in addition, the
annual appropriation for library operations.
BE IT STILL FURTHER RESOLVED that, the County Treasurer shall be, and is hereby, authorized
to implement a 10 percent penalty and an interest rate at a rate not to exceed the rate of interest
established pursuant to §6621 of the Internal Revenue Code of 1954, as amended, or 10 percent
annually, whichever is greater, for the second and subsequent years of delinquency. No penalty for
failure to pay a tax or installment shall exceed 10 percent of the tax past due on such property. In
addition, the County Treasurer shall charge a service fee for credit and debit card payments.
BE IT STILL FURTHER RESOLVED that, upon receiving notice of grant or program opportunities
offered by various federal, state, local and other outside organizations, the County Administrator or
her designee be, and is hereby designated as the agent to execute the necessary grant or program
Debt Service $975.310
‘Total General Fund $ 27,160,603
BE IT STILL FURTHER RESOLVED that the County Administrator be, and is hereby, authorized to
transfer the appropriations in the General Fund Non-Departmental function to the related categories
in the various General Fund functions.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $150,000 for fiscal
year 2022/2023 be, and is hereby, made in the Coal Road Fund.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $197.0
year 2022/2023 be, and is hereby, made in the Southwest Virginia ASAP Fund.
152 for fiscal
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $5,494,856 for
fiscal year 2022/2023, and is hereby, made in the Social Services Fund for the Russell County
Department of Social Services and is hereby, approved subject to and contingent upon the
availability of funds as indicated in the pr
ble hereto.
BE IT STILL FURTHER RESOLVED that the annual appropriation of the Social Services Fu
and is hereby, increased if and when additional federal and/or state funds or local ¢
become available, The County Administrator shall advise the Board of Supervisors in writing of all
such actions.
BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $1,400,0000 for
fiscal year 2022/2023 be, and is hereby, made in the Comprehensive Services Act Fund and is hereby,
approved subject to and contingent upon the availability of funds as indicated in the preamble
hereto.
BE IT STILL FURTHER RESOLVED that the County Treasu eceipt of a written order fron
the County Administrator, is authorized to advance funds betwe ‘ounty funds under his
custody provided, however, that the total advanced to any fund, plus the amount of funds disbursed
from that fund, does not exceed the annual appropriation of said fund.
BE IT STILL FURTHER RESOLVED that, the County Administrator shall be, and is hereby,
authorized to do all things necessary to apply for federal and state library aid and in addi
annual appropriation for library operations.

the

BE IT STILL FURTHER RESOLVED that, the County Treasurer shall be, and is hereby, authorized
to implement a 10 percent penalty and an interest rate at a rate not to exceed the rate of interest
established pursuant to §6621 of the Internal Revenue Code of 1954, as amended, or 10 percent
annually, whi
failure to pay a tax or installment shall exceed 10 percent of the tax past due on such property. In
addition, the County Treasurer shall charge a service fee for eredit and debit eard payments.
shever is greater, for the second and subsequent years of delinquency. No penalty for
BE IT STILL FURTHER RESOLVED that, upon receiving notice of grant or program opportunities
offered by various federal, state, local and other outside organizations, the County Administrator or
her designee be, and is hereby designated as the agent to execute the necessary grant or program
application and other documentation, unless the terms of the grant or program require specific
actions by the Board, to give such assurances as may be required by the agreement subject to
approval as to form by legal review and to provide such additional information as may be required by
the awarding organization. Funding awarded shall be subject to appropriation by the Board of
Supervisors prior to expenditure.
BE IT STILL FURTHER RESOLVED that interest earned on grant and program awards received
from federal, state, local and other outside organizations be, and is hereby, appropriated to the
appropriate functional area to be expended in accordance with guidelines as established by the
organizations.
BE IT STILL FURTHER RESOLVED those additional funds received for various County programs,
including contributions and donations, be, and are hereby, appropriated for the purpose established
by each program.
BE IT STILL FURTHER RESOLVED those funds received for the off-duty employment by deputy
sheriff’s programs be, and hereby are, appropriated in the General Fund to cover the costs of the
program.
BE IT STILL FURTHER RESOLVED that upon receipt of written notification from the State
Compensation Board of additional funds for the Constitutional Officers (Commonwealth’s Attorney,
Sheriff, Clerk of Court, Treasurer and Commissioner of the Revenue) be, and are hereby, appropriated
in the General Fund to be expended in accordance with guidelines as established by the state
government.
BE IT STILL FURTHER RESOLVED that the annual contributions that are hereby appropriated
shall be disbursed on a monthly basis with the amount disbursed not to exceed onetwelfth of the total
appropriation, unless otherwise agreed upon. Contributions to the Russell County School Division
and the Russell County Department of Social Services are exempt from this limitation. In addition,
the County Administrator may require written reports on how previous allocation(s) was/were spent
before any future disbursements are made.
BE IT STILL FURTHER RESOLVED that the funds be, and are hereby, appropriated for fiscal year
2022/2023 in the various funds for continuing capital and special projects and grants as of June 30,
2022, not to exceed the Restricted, Committed and Assigned Fund Balances as recorded in the
County’s audited accounting records. The County Administrator shall advise the Board of
Supervisors in writing of all such actions.
BE IT STILL FURTHER RESOLVED that the County Administrator be, and is hereby, authorized to
transfer funds within appropriation functions. These transfers may be made to allow the
disbursement of funds for unanticipated costs incurred in daily County operations and any such
transfer may not result in a change in the total appropriated within the function.
BE IT STILL FURTHER RESOLVED that the County Administrator is hereby the authorized signer
for the County petty cash account available to allow for emergency purchases in daily County
operations.
BE IT STILL FURTHER RESOLVED that the Board of Supervisors may amend this budget to adjust
the aggregate amount to be appropriated during the current fiscal year as prescribed by § 15.2-2507 of
application and other documentation, unless the terms of the grant or program require specific
actions by the Board, to give such assurances as may be required by the agreement subject to
approval as to form by legal review and to prov n as may be required by
the awarding organization. Funding awarded shall be subject to appropriation by the Board of
Supervisors prior to expenditure,
such additional informat
BE IT STILL FURTHER RESOLVED that interest earned on grant and program awards received
from federal, state, local and other outside organizations be, and is hereby, appropriated to the
appropriate functional area to be expended in accordance with guidelines as established by the
organizations,
BE IT STILL FURTHER RESOLVED those additional funds received for various County programs,
including contributions and donations, be, and are hereby. appropriated for the purpose established
by each program.
BE IT STILL FURTHER RESOLVED those funds received for the off-duty employment by deputy
sheriff’s programs be, and hereby are, appropriated in the General Fund to cover the costs of the
program,
BE IT STILL FURTHER RESOLVED that upon receipt of written notification from the State
Compensation Board of additional funds for the Constitutional Officers (Commonwealth’s Attorn
Sheriff, Clerk of Court, Treasurer and Commissioner of the Revenue) be, and are hereby, appropriated
in the General Fund to be expended in accordance with guidelines as established by the state
government.
BE IT STILL FURTHER RESOLVED that the annual contributions that are hereby appropriated
shall be disbursed on a monthly basis with the amount disbursed not to exceed onetwelfth of the total
appropriation, unless otherwise agreed upon. Contributions to the Russell County School Division
and the Russell County Department of Social Services are exempt from this limitation. In addition,
the County Administrator may require written reports on how previous allocation(s) was/were spent
before any futu
disbursements are made.
BE IT STILL FURTHER RESOLVED that the funds be, and are hereby, appropriated for fiseal year
2 3 in the various funds for continuing capital and special projects and grants as of June 30,
2022, not to exceed the Restricted, Committed and Assigned Fund Balances as recorded in the
County
Supervisors in wr
audited accounting records. The County Administrator shall advise the Board of
ig of all such actions.
BE IT STILL FURTHER RESOLVED that the County Administrator be, an
transfer funds within appropriation functions. These transfers may be made to allow the
disbursement of funds for unanticipated costs incurred in daily County operations and any such
transfer may not result in a change in the total appropriated within the function,
hereby, authorized to
BEIT STILL FURTHER RESOLVED that the County Administrator is hereby the authorized signer
for the County petty cash account available to allow for emergency purchases in daily County
operations.
BE IT STILL FURTHER RESOLVED that the Board of Sup.
the aggregate amount to be appropriated during the current fiscal year as prescribed by § 15.
visors may amend this budget to adjust,
7 of
the Code of Virginia of 1950, as amended, for all Russell County Departments, Russell County School
Divisions, and Russell County Constitutional Offices.
Citizens Comment
The Chair opened citizens comment period.
Darrell Johnson, Castlewood Fire & Rescue, stated that the County has  grant money  for radios, the
EMS side has radios, he asked that the Fire & Rescue receive them as well.
Hearing no other comments, citizen’s comment period was closed by the Chair.
The meeting was adjourned by the Chair.

Clerk of the Board                                                                                        Chairperson
the Code of Virginia of 1950, as amended, for all Russell County Departments, Russell
Divisions, and Russell County Constitutional Offices.
Citizens Comment
The Chair opened citizens comment period.
Darrell Johnson, Castlewood Fire & Rescue, stated that the County has grant money for radios, the
EMS side has radios, he asked that the Fire & Rescue receive them as well.
Hearing no other comments, citizen’s comment period was closed by the Chair.
‘The meeting was adjourned by the Chair.
Clerk of the Board Chairperson