No Moss 3 Landfill Online Library Russell County Board of Supervisors Meetings Minutes 2021-02-08 18 00-Russell BOS-Regular Meeting-Minutes

2021-02-08 18 00-Russell BOS-Regular Meeting-Minutes

Document Date: February 8, 2021 Document: 2021-02-08_18_00-Russell_BOS-Regular_Meeting-Minutes.pdf

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February 08, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, February

08, 2021 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00

pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3711(A), (1), (7) and (8) of the Code of Virginia to discuss personnel issues and legal matters concerning the Russell County Courthouse Interim Agreement.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

February 08, 2021

Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, February 08, 2021 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to. enter into Executive (closed) Session pursuant to Section 2.2-371 (A), (1), (7) and (8) of the Code of Virginia to discuss personnel issues and legal matters concerning the Russell County Courthouse Interim Agreement.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which

the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of

Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters

heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which

the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to

approve the agenda as amended.

The vote was: Aye: Steve Breeding, Oris Christian, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Carl Rhea Nay: None

New Business

MOTION TO APPROVE THE 1ST AMENDMENT SANCTUARY RESOLUTION

Motion made by Steve Breeding, second David Eaton to approve the First Amendment Sanctuary Resolution.

The vote was: Aye: Steve Breeding and David Eaton Nay: Rebecca Dye, Oris Christian, Tim Lovelace and Lou Wallace Abstain: Carl Rhea MOTION FAILED.

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (i) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace - AYE Lou Wallace ~ AYE Carl Rhea - AYE David Eaton — AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian — AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, Oris Christian, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Carl Rhea Nay: None

New Business MOTION TO APPROVE THE 15" AMENDMENT SANCTUARY RESOLUTION

Motion made by Steve Breeding, second David Eaton to approve the First Amendment Sanctuary Resolution.

The vote was:

‘Aye: Steve Breeding and David Eaton

Nay: Rebecca Dye, Oris Christian, Tim Lovelace and Lou Wallace Abstain: Carl Rhea

MOTION FAILED.

APPROVAL OF THE JANUARY 04, 2021 MINUTES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the January 04, 2021 minutes as presented and dispense with the reading thereof.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Oris Christian, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $826,071.82.

The vote was: Aye: Oris Christian, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

The Chair opened Citizens Comment period.

Citizens Comment

Carla Glass, Castlewood commented that there are alliances and division within the Board of Supervisors. She stated that they all need to work together for the good of Russell County.

Sean Vance commented that an employee that he had spoken says he was not being compensated for his overtime. He stated that he does not really know him but would like to know why he was not being paid.

Larry Hughes, Lebanon voiced his disappointment about the First Amendment Sanctuary Amendment vote and failure to pass.

Jennifer Chumbley, Cleveland commented that the Board is doing a great job and supports the Board’s decision to not pass the first amendment resolution.

Kelly M. Delph, RCPL highlighted the quarterly report for the library. She invited the Board to come to the library to view an exhibition on display.

William Keene, Cedar Bluff recently moved back to the county and is upset about the mail delivery. He stated that mail delivery is atrocious. His water was disconnected for non-payment and he had mailed a payment. He feels that it was not fair that he had to pay a re-connect fee.

The Chair closed Citizens Comment.

County Attorney Reports and Requests

APPROVAL OF THE RUSSELL COUNTY COURTHOUSE INTERIM AGREEMENT

APPROVAL OF THE JANUARY 04, 2021 MINUTES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the January 04, 2021 minutes as presented and dispense with the reading thereof.

The vote was: ‘Aye: Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Oris Christian, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $826,071.82.

The vote was: Aye: Oris Christian, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

The Chair opened Citizens Comment period.

Citizens Comment

Carla Glass, Castlewood commented that there are alliances and division within the Board of Supervisors. She stated that they all need to work together for the good of Russell County.

Sean Vance commented that an employee that he had spoken says he was not being compensated for his overtime. He stated that he does not really know him but would like to know why he was not being paid.

Larry Hughes, Lebanon voiced his disappointment about the First Amendment Sanctuary Amendment vote and failure to pass.

Jennifer Chumbley, Cleveland commented that the Board is doing a great job and supports the Board’s decision to not pass the first amendment resolution.

Kelly M. Delph, RCPL highlighted the quarterly report for the library. She invited the Board to come to the library to view an exhibition on display.

William Keene, Cedar Bluff recently moved back to the county and is upset about the mail delivery. He stated that mail delivery is atrocious. His water was disconnected for non-payment and he had mailed a payment. He feels that it was not fair that he had to pay a re-connect fee.

The Chair closed Citizens Comment.

County Attorney Reports and Requests ‘APPROVAL OF THE RUSSELL COUNTY COURTHOUSE INTERIM AGREEMENT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the Russell County Courthouse Interim Agreement. The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE RUSSELL COUNTY PUBLIC SERVICE AUTHORITY CAPACITY AGREEMENT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve The Russell County Public Service Authority Capacity Agreement.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL OF A RESOLUTION TO HONOR SENATOR BEN CHAFIN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Resolution to honor Senator Ben Chafin’s service to Russell County.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO APPOINT THE COUNTY ADMINISTRATOR AS EMERGENCY MANAGEMENT DIRECTOR AND TO PLACE THE EMERGENCY SERVICES COORDINATOR UNDER HIS DIRECT SUPERVISION

Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to appoint the County Administrator as the Russell County Emergency Management Director and to place the Emergency Services Coordinator under the direct supervision of the County Administrator and to eliminate the two Board of Supervisors positions (Emergency Management Director and Assistant Emergency Services Director). This will result in an overall annual savings of $2700 and any mileage and expenses that could have been incurred as a result of performing those functions.

The vote was: Aye: Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace and Rebecca Dye Nay: Oris Christian and Lou Wallace

APPROVAL OF THE BELFAST WATERLINE EXTENSION PROJECT PHASE III NOTICE

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the Belfast Waterline Extension Project Phase III Notice.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the Russell County Courthouse Interim Agreement.

The vote was:

Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE RUSSELL COUNTY PUBLIC SERVICE AUTHORITY CAPACITY AGREEMENT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve The Russell County Public Service Authority Capacity Agreement.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian

Nay: None APPROVAL OF A RESOLUTION TO HONOR SENATOR BEN CHAFIN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Resolution to honor Senator Ben Chafin’s service to Russell County.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian

Nay: None

APPROVAL TO APPOINT THE COUNTY ADMINISTRATOR AS EMERGENCY MANAGEMENT DIRECTOR

AND TO PLACE THE EMERGENCY SERVICES COORDINATOR UNDER HIS DIRECT SUPERVISION

Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to appoint the County Administrator as the Russell County Emergency Management Director and to place the Emergency Services Coordinator under the direct supervision of the County Administrator and to eliminate the two Board of Supervisors positions (Emergency Management Director and Assistant Emergency Services Director). This will result in an overall annual savings of $2700 and any mileage and expenses that could have been incurred as a result of performing those functions.

The vote was: Aye: Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace and Rebecca Dye Nay: Oris Christian and Lou Wallace

APPROVAL OF THE BELFAST WATERLINE EXTENSION PROJECT PHASE Il! NOTICE

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the Belfast Waterline Extension Project Phase II Notice.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian

Nay: None

APPROVAL OF THE DANTE REGIONAL SEWER LINE EXTENSION PROJECT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the Dante Regional Sewer Line Extension Project.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RUSSELL COUNTY SHERIFF’S DEPARTMENT FLEET ENTERPRISE PROPOSAL

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a Russell County Sheriff’s Department Fleet Enterprise Proposal.

The vote was: Aye: David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE VDOT SECONDARY SIX (6) YEAR PLAN AND CONSTRUCTION LIST

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors0 to approve the VDOT Secondary Highway Six (6) Year Plan and Construction list.

The vote was: Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF CHANGES TO THE EMERGENCY MANAGEMENT COORDINATOR JOB DESCRIPTION

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve changes to the Russell County Emergency Management Coordinator job description.

The vote was: Aye: Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SET THE ASSISTANT REGISTRAR SALARY AT $24,960

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a salary of $24,960 for the Assistant Registrar position.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL OF THE DANTE REGIONAL SEWER LINE EXTENSION PROJECT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the Dante Regional Sewer Line Extension Project.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

‘APPROVAL OF A RUSSELL COUNTY SHERIFF’S DEPARTMENT FLEET ENTERPRISE PROPOSAL

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a Russell County Sheriff’s Department Fleet Enterprise Proposal.

The vote was: ‘Aye: David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE VDOT SECONDARY SIX (6) YEAR PLAN AND CONSTRUCTION LIST

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors0 to approve the VDOT Secondary Highway Six (6) Year Plan and Construction list.

The vote was: Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF CHANGES TO THE EMERGENCY MANAGEMENT COORDINATOR JOB DESCRIPTION

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve changes to the Russell County Emergency Management Coordinator job description.

The vote was: Aye: Steve Breeding, Car! Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SET THE ASSISTANT REGISTRAR SALARY AT $24,960

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to. approve a salary of $24,960 for the Assistant Registrar position

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Oris Christian, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None


Clerk of the Board Chairperson

APPROVAL TO ADJOURN

Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was:

‘Aye: Oris Christian, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

Clerk of the Board Chairperson

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