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November 02, 2020
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
2, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace (by phone from her home due to COVID 19 quarantine)
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Senator Ben Chafin, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
enter Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(1) – discussions
concerning Personnel Matters.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:   Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
November 02, 2020
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
2, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace (by phone from her home due to COVID 19 quarantine)
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Senator Ben Chafin, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
enter Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(1) — discussions
concerning Personnel Matters.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Oris Christian – AYE
Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye:  Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
Presentations
Andy Smith, Vice Chairman of the Russell County Planning Commission addressed the Board concerning
the need for a County agent to be present at the Planning Commission monthly meetings.  He asked that
the Board consider appointing someone to assume that role.
Melissa Parsons, Department of Emergency Management commented that the participation agreement
with the county needs to be signed to allow the transition to the NG911 Migration Program.  She gave
an overview of the new 911 system and how it would now operate through fiber.
APPROVAL OF THE NG911 MIGRATION PROGRAM PARTICIPAITON AGREEMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the NG911 Migration Program Participation Agreement.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Information Act and (i) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace — AYE
Carl Rhea - AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Oris Christian — AYE
Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
‘Aye: Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None
Presentations
Andy Smith, Vice Chairman of the Russell County Planning Commission addressed the Board concerning
the need for a County agent to be present at the Planning Commission monthly meetings. He asked that
the Board consider appointing someone to assume that role.
Melissa Parsons, Department of Emergency Management commented that the participation agreement
with the county needs to be signed to allow the transition to the NG911 Migration Program. She gave
an overview of the new 911 system and how it would now operate through fiber.
APPROVAL OF THE NG911 MIGRATION PROGRAM PARTICIPAITON AGREEMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the NG911 Migration Program Participation Agreement.
The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
New Business
APPROVAL OF OCTOBER 05, 2020 MINUTES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
the October 05, 2020 minutes and dispense with the reading thereof.
The vote was:
Aye:  Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL OF THE OCTOBER 27, 2020 MINUTES
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
approve the October 27, 2020 minutes and dispense with the reading thereof.
The vote was:
Aye:  Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,430,083.88 , including reoccurring and
withholdings.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace, Rebecca Dye and Oris Christian
Nay:  Nay
TIM LOVELACE REAPPOINTED TO THE COAL HAUL ROAD COMMITTEE
Motion made by Oris Christian, second Steve Breeding and duly approved by the Board of Supervisors to
reappoint Tim Lovelace to the Coal Haul Road Committee for a four (4) year term, said term ending
November 07, 2024.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
Citizens Comment
The Chair opened citizens’ comment.
Steve and Teresa Franklin and Nelson Hayes, Castlewood spoke about the little league field gates being
locked in Castlewood.  Several attempts have been made to work something out with them but they
have not been able to resolve the issue.   They want to use the field for their daughter to practice and
Nay: None
New Business
‘APPROVAL OF OCTOBER 05, 2020 MINUTES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
‘the October 05, 2020 minutes and dispense with the reading thereof.
The vote was:
‘Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
APPROVAL OF THE OCTOBER 27, 2020 MINUTES
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
approve the October 27, 2020 minutes and dispense with the reading thereof.
The vote was:
Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian
Nay: None
APPROVAL GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,430,083.88 , including reoccurring and
withholdings
The vote was:
Aye: Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace, Rebecca Dye and Oris Christian
Nay: Nay
TIM LOVELACE REAPPOINTED TO THE COAL HAUL ROAD COMMITTEE
Motion made by Oris Christian, second Steve Breeding and duly approved by the Board of Supervisors to
reappoint Tim Lovelace to the Coal Haul Road Committee for a four (4) year term, said term ending
November 07, 2024.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None
Citizens Comment
The Chair opened citizens’ comment.
Steve and Teresa Franklin and Nelson Hayes, Castlewood spoke about the little league field gates being
locked in Castlewood. Several attempts have been made to work something out with them but they
have not been able to resolve the issue. They want to use the field for their daughter to practice and
think that they are entitled to do so since they are taxpayers.  Mr. Franklin stated that he did not have a
problem with the Clinch River Little League using and leasing the field.  He just wants the community to
be able to access it when not in use by the little league.
Jim Lyttle, Pastor of the Church Hill United Methodist Church commented that the “hot spot” at the
church that was made available for students to use was a success.  He thanked the public and the board.
He also stated that the Tourism Advisory Committee had several fundraisers ongoing and was pleased
with everyone involved and the work that they do.
Dustin Keith, Lebanon stated that the GIS system that the county uses should be free for everyone to
use.  All the surrounding counties allow access without charging a fee.  Mr. Keith is also a member of the
Russell County Planning Commission.
The Chair closed citizens’ comment.
County Attorney Reports and Requests
Senator Chafin, County Attorney commented that he would address the Board in Executive (closed)
Session at the end of the meeting.
APPROVAL OF RUSSELL COUNTY “CARES” BUSINESS GRANTS
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the Russell County “Cares” Business Grants subject to the criteria in the application.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian
Nay:  None
PUBLIC HEARING TO BE HELD ON THE RUSSELL COUNTY EROSION AND SEDIMENT ORDINANCE
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve a public hearing for the Russell County Erosion and Sediment Ordinance to be held at the next
board meeting on Wednesday, December 09, 2020 at 6:00 pm.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
APPROVAL OF THE ANNUAL TURKEY DONATION PROGRAM
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve the annual Russell County turkey donation program in the amount of $10,000.
The vote was:
Aye:  Carl Rhea, David Eaton, Tim Lovelace, Steve Breeding, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
think that they are entitled to do so since they are taxpayers. Mr. Franklin stated that he did not have a
problem with the Clinch River Little League using and leasing the field. He just wants the community to
be able to access it when not in use by the little league.
Jim Lyttle, Pastor of the Church Hill United Methodist Church commented that the “hot spot” at the
church that was made available for students to use was a success. He thanked the public and the board.
He also stated that the Tourism Advisory Committee had several fundraisers ongoing and was pleased
with everyone involved and the work that they do.
Dustin Keith, Lebanon stated that the GIS system that the county uses should be free for everyone to
use. All the surrounding counties allow access without charging a fee. Mr. Keith is also a member of the
Russell County Planning Commission.
The Chair closed citizens’ comment.
inty Attorney Ré ind Re
Senator Chafin, County Attorney commented that he would address the Board in Executive (closed)
Session at the end of the meeting
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the Russell County “Cares” Business Grants subject to the criteria in the application.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian
Nay: None
PUBLIC HEARING TO BE HELD ON THE RUSSELL COUNTY EROSION AND SEDIMENT ORDINANCE
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve a public hearing for the Russell County Erosion and Sediment Ordinance to be held at the next
board meeting on Wednesday, December 09, 2020 at 6:00 pm.
The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None
APPROVAL OF THE ANNUAL TURKEY DONATION PROGRAM
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve the annual Russell County turkey donation program in the amount of $10,000.
The vote was:
‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Steve Breeding, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
APPROVAL OF THANKGIVING AND CHRISTMAS DAY HOLIDAY PAY FOR PART TIME COUNTY
EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
authorize Thanksgiving and Christmas Day payments for part time county employees.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL OF A LETTER OF SUPPORT FOR THE CPRHA GRANT APPLICATION FOR DANTE
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve a letter of support and authorize the Chair to sign a Cumberland Plateau Regional Housing
Authority housing project grant application for the Dante community.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL TO CHANGE THE DECEMBER 07, 2020 BOS MEETING TO DECEMBER 09, 2020
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
change the December 07, 2020 Board of Supervisors meeting date to Wednesday, December 09, 2020 at
6:00 pm due to the county Christmas parade schedule.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian
Nay:  None
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
enter Executive (closed) session to discuss legal matters pursuant to Section 2.2-3711(A)(1) – discussions
concerning Personnel Matters.
The vote was:
Aye:  Steve Breeding, Oris Christian, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Carl Rhea
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:   Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None
EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
authorize Thanksgiving and Christmas Day payments for part time county employees.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
‘APPROVAL OF A LETTER OF SUPPORT FOR THE CPRHA GRANT APPLICATION FOR DANTE
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve a letter of support and authorize the Chair to sign a Cumberland Plateau Regional Housing
Authority housing project grant application for the Dante community.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
APPROVAL TO CHANGE THE DECEMBER 07, 2020 BOS MEETING TO DECEMBER 09, 2020
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
change the December 07, 2020 Board of Supervisors meeting date to Wednesday, December 09, 2020 at
6:00 pm due to the county Christmas parade schedule
The vote was:
Aye: Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian
Nay: None
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
enter Executive (closed) session to discuss legal matters pursuant to Section 2.2-3711(A)(1) - discussions
concerning Personnel Matters.
The vote was:
‘Aye: Steve Breeding, Oris Christian, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Carl Rhea
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Oris Christian – AYE
APPROVAL TO ADVERTISE FOR A FULL TIME DEPUTY EMERGENCY MANAGEMENT COORDINATOR
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
advertise for a full-time deputy Emergency Management Coordinator.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL TO ADJOURN
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None

Clerk of the Board                                                                             Chairperson
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (i) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace ~ AYE
Carl Rhea - AYE
David Eaton — AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Oris Christian — AYE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
advertise for a full-time deputy Emergency Management Coordinator.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian
Nay: None
APPROVAL TO ADJOURN
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to.
adjourn.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None
Clerk of the Board Chairperson