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October 07, 2019
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 07,
2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.  An executive (closed)
session was prior to the meeting at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Harry Ferguson
Rebecca Dye
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss
legal and personnel matters pursuant to 2.2-3712(A), (3), (7) and (8).
The vote was:
Aye:  Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David
Eaton
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
October 07, 2019
‘Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 07,
2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An executive (closed)
session was prior to the meeting at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Harry Ferguson
Rebecca Dye
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into (closed) executive session pursuant to Section 2.2-3712(6) of the Code of Virginia to discuss
legal and personnel matters pursuant to 2.2-3712(A), (3), (7) and (8).
The vote was:
Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David
Eaton
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Harry Ferguson – AYE
Invocation by Haga (Buck) Statzer, Cedar Creek Baptist Church followed by the Pledge of Allegiance to
the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Harry Ferguson and Rebecca
Dye
Nay:  None
Acknowledgements
The Board recognized the All-State achievements of Lebanon High School Baseball, Girl’s Basketball and
Girl’s Softball.
Presentations
Superintendent Greg Brown and Donnie Ramey, Chairman of RCPS announced Russell County Public
School’s ranking of 12th in the State.  Dr. Brown also commented that the RACE Program has been a
tremendous success.   Mr. Ramey thanked the Board for all their support.
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (i) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace ~ AYE
Carl Rhea - AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding — AYE
Harry Ferguson — AYE
Invocation by Haga (Buck) Statzer, Cedar Creek Baptist Church followed by the Pledge of Allegiance to
the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended
The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Harry Ferguson and Rebecca
Dye
Nay: None
Acknowledgements
The Board recognized the All-State achievements of Lebanon High School Baseball, Girl’s Basketball and
Girl’s Softball
Presentations
Superintendent Greg Brown and Donnie Ramey, Chairman of RCPS announced Russell County Public
School’s ranking of 12" in the State. Dr. Brown also commented that the RACE Program has been a
tremendous success. Mr. Ramey thanked the Board for all their support.
Board Appointments
JOHN MASON AND WAYNE YOUNG RE-APPONTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Harry Ferguson, second Carl Rhea and duly approved by the Board of Supervisors to re-
appoint John Mason and Wayne Young to the Russell County Planning Commission for (4) four-year
terms, said terms ending October 07, 2023.
The vote was:
Aye:  Harry Ferguson, Carl Rhea, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace, Steve Breeding and
Rebecca Dye
Nay:  None
SEVEN MEMBERS OF OAK GROVE COMMUNTIY CENTER RE- APPOINTED
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
re-appoint Linda Cross, Frances Glovier, Rita Johnson, Tammy Perry, John Perry, Nancy Osborne and
Peggy Kegley to the Oak Grove Community Center for (2) two-year terms, said terms ending October 07,
2021.
The vote was:
Aye:  Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF THE SEPTEMBER 09, 2019 MINUTES
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the September 09, 2019 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $515,205.11, including reoccurring and withholdings.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Harry Ferguson and Rebecca
Dye
Nay:  None
Citizens Comment
The Chair opened citizens comment period.
Board Appointments
Motion made by Harry Ferguson, second Carl Rhea and duly approved by the Board of Supervisors to re-
appoint John Mason and Wayne Young to the Russell County Planning Commission for (4) four-year
terms, said terms ending October 07, 2023.
The vote was:
‘Aye: Harry Ferguson, Carl Rhea, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace, Steve Breeding and
Rebecca Dye
Nay: None
SEVEN MEMBERS OF OAK GROVE COMMUNTIY CENTER Ri
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
re-appoint Linda Cross, Frances Glovier, Rita Johnson, Tammy Perry, John Perry, Nancy Osborne and
Peggy Kegley to the Oak Grove Community Center for (2) two-year terms, said terms ending October 07,
2021
The vote was:
Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF THE SEPTEMBER 09, 2019 MINUTES
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the September 09, 2019 minutes and dispense with the reading thereof.
The vote was:
Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $515,205.11, including reoccurring and withholdings
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Harry Ferguson and Rebecca
Dye
Nay: None
Citizens ¢
The Chair opened citizens comment period.
Ralph Maples, Castlewood asked that the Board help keep the rates low for the water and sewer
customers as so many are on a fixed income.
Raymond Deel, commented that his road has no room to pass and would like the County to help out.
The Chair closed citizens comment period.
County Attorney Reports and Requests
APPROVAL TO PURCHASE A PIECE OF PROPERTY IN HONAKER
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the purchase of a piece of property in Honaker (1887 Thompson Creek Rd).
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL TO ADOPT THE PPEA GUIDELINES FOR THE COURTHOUSE PROJECT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
adopt the PPEA guidelines for the courthouse project.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay:  None
AUTHORIZATION TO DRAFT AN RFP FOR CONSULTANT MANAGEMENT SERVICES FOR THE
COURTHOUSE PROJECT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
authorize the County Administrator and the County Attorney to draft an RFP for consultant
management services for the courthouse project.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL TO APPOINT (2) TWO IDA MEMBERS TO THE COURTHOUSE COMMITTEE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to add
(2) two members from the IDA to the courthouse committee.
The vote was:
Ralph Maples, Castlewood asked that the Board help keep the rates low for the water and sewer
customers as so many are on a fixed income.
Raymond Deel, commented that his road has no room to pass and would like the County to help out.
The Chair closed citizens comment period.
County Attorney Reports and Requests
APPROVAL TO PURCHASE A PIECE OF PROPERTY IN HONAKER
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the purchase of a piece of property in Honaker (1887 Thompson Creek Rd).
The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO ADOPT THE PPEA GUIDELINES FOR THE COURTHOUSE PROJECT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
adopt the PPEA guidelines for the courthouse project.
The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay: None
‘ANTM
COURTHOUSE PROJECT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
authorize the County Administrator and the County Attorney to draft an RFP for consultant
management services for the courthouse project.
The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO APPOINT (2) TWO IDA MEMBERS TO THE COURTHOUSE COMMITTEE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to add
(2) two members from the IDA to the courthouse committee.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
County Administrator Reports and Requests
APPROVAL OF A DROUGHT RELIEF RESOLUTION
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
approve a Drought Relief Resolution.
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF AN EMERGENCY BURN BAN FOR RUSSELL COUNTY
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve an Emergency Burn Ban for Russell County.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL TO TABLE A VDOT NOTICE OF INTENT TO DISCONTINUE RT. 608 TO DEAD END
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
table a VDOT Notice of Intent to Discontinue Rt. 608 to dead end.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry
Ferguson
APPROVAL OF A VDEM AND DCJS GRANTS
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve a Virginia Department of Emergency grant in the amount of $354,084.12 and a Department of
Criminal Justice Services grant in the amount of $90,000 for the Russell County Sheriff’s Department.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
County Administrator Reports and Requests
APPROVAL OF A DROUGHT RELIEF RESOLUTION
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
approve a Drought Relief Resolution
The vote was:
Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF AN EMERGENCY BURN BAN FOR RUSSELL COUNTY
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve an Emergency Burn Ban for Russell County.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO TABLE A VDOT NOTICE OF INTENT TO DISCONTINUE RT. 608 TO DEAD END
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
table a VDOT Notice of Intent to Discontinue Rt. 608 to dead end.
The vote was:
‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry
Ferguson
APPROVAL OF A VDEM AND DCJS GRANTS
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve a Virginia Department of Emergency grant in the amount of $354,084.12 and a Department of
Criminal Justice Services grant in the amount of $90,000 for the Russell County Sheriff’s Department.
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO APPROVE A CPROP GRANT APPLICATION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve an IDA request for a Cumberland Plateau Regional Opportunity Program grant application.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL TO MOVE THE CARBO DISPOSAL SITE TO THE CLEVELAND SCHOOL
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to relocate the Carbo Disposal Site to the Cleveland School property.
The vote was:
Aye:  Harry Ferguson, Steve Breeding, Rebecca Dye and David Eaton
Nay:  Lou Wallace, Carl Rhea and Tim Lovelace
APPROVAL OF $7500 IN EDUCATIONAL FUNDING FOR THE CLINCH VALLEY SOIL AND WATER
CONSERVATION DISTRICT
Motion made by David Eaton, second Lou Wallace, and duly approved by the Board of Supervisors to
approve $7500 for educational funding for the Clinch Valley Soil and Water Conservation District.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
Other Matters Presented by the Board
APPROVAL OF THE ADDITION OF A LIBRARY BOARD MEMBER
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
add another member to the Library Board of Trustees.
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
SHERRY LYTTLE APPOINTED TO THE LIBRARY BOARD OF TRUSTEES
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
appoint Sherry Lyttle to the Library Board of Trustees for a (2) two-year term, said term ending October
07, 2021.
APPROVAL TO APPROVE A CPROP GRANT APPLICATION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve an IDA request for a Cumberland Plateau Regional Opportunity Program grant application.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO MOVE THE CARBO DISPOSAL SITE TO THE CLEVELAND SCHOOL
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to relocate the Carbo Disposal Site to the Cleveland School property.
The vote was:
‘Aye: Harry Ferguson, Steve Breeding, Rebecca Dye and David Eaton
Nay: Lou Wallace, Carl Rhea and Tim Lovelace
APPROVAL OF $7500 IN EDUCATIONAL FUNDING FOR THE CLINCH VALLEY SOIL AND WATER
CONSERVATION DISTRICT
Motion made by David Eaton, second Lou Wallace, and duly approved by the Board of Supervisors to
approve $7500 for educational funding for the Clinch Valley Soil and Water Conservation District.
The vote was:
Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
Other Matters Presented by the Board
APPROVAL OF THE ADDITION OF A LIBRARY BOARD MEMBER
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
add another member to the Library Board of Trustees.
The vote was:
Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
‘SHERRY LYTTLE APPOINTED TO THE LIBRARY BOARD OF TRUSTEES
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
appoint Sherry Lyttle to the Library Board of Trustees for a (2) two-year term, said term ending October
07, 2021
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL TO ADJOURN
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None

Clerk of the Board                                                                          Chairperson
The vote was:
‘Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO ADJOURN
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
adjourn.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
Clerk of the Board Chairperson