OCR Scan (approximately)

This OCR scan may contain automatically generated text as generated using Apache Tika and Tesseract. It may not be correct. No effort has been made to correct any of these scans (so far). These OCR scans are also used in the site's Search feature. Please review the Search Policy for details about the site features. The OCR scan is provided here for reference purposes. It provides searchable text when the underlying document might not. But the scan process may not always work perfectly.

February 04, 2019
The regular monthly meeting of the Russell County Board of Supervisors was held on Monday, February
04, 2019 at 6:00 pm. at the Russell County Government Center in Lebanon, Virginia.  An Executive
(Closed) Session was held prior to the meeting at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Harry Ferguson
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss
prospective business matters and litigation matters pursuant to 2.2-3712(7)(8).
The vote was:
Aye:  Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David
Eaton
Nay:  None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
February 04, 2019
The regular monthly meeting of the Russell County Board of Supervisors was held on Monday, February
04, 2019 at 6:00 pm. at the Russell County Government Center in Lebanon, Virginia. An Executive
(Closed) Session was held prior to the meeting at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Harry Ferguson
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney
Absent:
None
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into (closed) executive session pursuant to Section 2.2-3712(6) of the Code of Virginia to discuss
prospective business matters and litigation matters pursuant to 2.2-3712(7)(8).
The vote was:
‘Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David
Eaton
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Harry Ferguson – AYE
Invocation by Steven Stutzman, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
PUBLIC HEARING ON THE CLEVELAND SCHOOL PROPERTY
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Cleveland School Property.   The Chairperson opened the public hearing to comments,
hearing none the public hearing was closed.
Ernie McFaddin, Chairman of the Russell County Industrial Development Authority requested that the
Cleveland School property be conveyed to the IDA once a feasibility study was completed for a
prospective business.
TRANSFER OF THE CLEVELAND SCHOOL PROPERTY TABLED
Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to
table the transfer of the Cleveland School property.
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace - AYE
Carl Rhea - AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Harry Ferguson - AYE
Invocation by Steven Stutzman, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
PUBLIC HEARING ON THE CLEVELAND SCHOOL PROPERTY
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Cleveland School Property. The Chairperson opened the public hearing to comments,
hearing none the public hearing was closed.
Ernie McFaddin, Chairman of the Russell County Industrial Development Authority requested that the
Cleveland Schoo! property be conveyed to the IDA once a feasibility study was completed for a
prospective business.
‘TRANSFER OF THE CLEVELAND SCHOOL PROPERTY TABLED.
Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to
table the transfer of the Cleveland School property.
The vote was:
Aye:  Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca
Dye
Nay:  None
Board Appointments
CARL RHEA APPOINTED TO THE CPRWMA
Steve Breeding nominated Carl Rhea.
Lou Wallace nominated Tim Lovelace.
Tim Lovelace: (3) three votes - Lou Wallace, Rebecca Dye and Tim Lovelace
Carl Rhea: (4) four votes - Steve Breeding, David Eaton, Harry Ferguson and Carl Rhea
Carl Rhea was appointed to the Cumberland Plateau Regional Waste Management Authority for a (4)
four-year term, said term ending March 01, 2023.
CUBA PORTER APPOINTED TO THE RUSSELL COUNTY EQUALIZATION BOARD
David Eaton nominated Cuba Porter.
Motion made by Steve Breeding, second David Eaton that nominations cease and Cuba Porter be
appointed by acclamation to the Equalization Board for a (4) four-year term, said term ending February
04, 2023.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
KEMPER FULLER APPOINTED AS AN ALTERNATE TO THE RUSSELL COUNTY EQUALIZATION BOARD
Harry Ferguson nominated Kemper Fuller.
Motion made Lou Wallace, second by Steve Breeding and duly approved by the Board of Supervisors to
appoint Kemper Fuller as an alternate to the Equalization Board by acclamation for a (4) four-year term,
said term ending February 04, 2023.
The vote was:
Aye:  Lou Wallace, Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson
Nay:  None
New Business
APPROVAL OF THE JANUARY 09, 2019 MINUTES
The vote was:
‘Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca
Dye
Nay: None
Board Appointments
CARL RHEA APPOINTED TO THE CPRWMA
Steve Breeding nominated Carl Rhea.
Lou Wallace nominated Tim Lovelace.
Tim Lovelace: (3) three votes - Lou Wallace, Rebecca Dye and Tim Lovelace
Carl Rhea: (4) four votes - Steve Breeding, David Eaton, Harry Ferguson and Carl Rhea
Carl Rhea was appointed to the Cumberland Plateau Regional Waste Management Authority for a (4)
four-year term, said term ending March 01, 2023.
CUBA PORTER APPOINTED TO THE RUSSELL COUNTY EQUALIZATION BOARD
David Eaton nominated Cuba Porter.
Motion made by Steve Breeding, second David Eaton that nominations cease and Cuba Porter be
appointed by acclamation to the Equalization Board for a (4) four-year term, said term ending February
04, 2023
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
KEMPER FULLER APPOINTED AS AN ALTERNATE TO THE RUSSELL COUNTY EQUALIZATION BOARD
Harry Ferguson nominated Kemper Fuller.
Motion made Lou Wallace, second by Steve Breeding and duly approved by the Board of Supervisors to
appoint Kemper Fuller as an alternate to the Equalization Board by acclamation for a (4) four-year term,
said term ending February 04, 2023.
The vote was:
‘Aye: Lou Wallace, Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson
Nay: None
New Business
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 09, 2019 minutes and dispense with the reading thereof.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $465,071.95 including withholdings and reoccurring.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
Citizens Comment
The Chairperson opened citizens comment period.
Michael Hale, Glade Hill Drive, Lebanon, asked that his road be taken into the system.
The Chairperson closed citizens comment period.
County Attorney Reports and Requests
Katie Patton, County Attorney discussed the Dilapidated Structure Ordinance, Litter Ordinance and the
County By-Laws.
County Administrator Reports and Requests
APPROVAL TO TAKE OVER THE PAYMENTS ON THE RUSSELL COUNTY PSA BUILDING IN SWORDS
CREEK, VA
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
take possession and make the monthly payment in the amount of $514.09 for the Russell County PSA
building in Swords Creek.  This building is to be used as a Swords Creek Community Center.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Harry Ferguson and Rebecca Dye
Nay:  Lou Wallace
Abstain:  Carl Rhea
APPROVAL TO AWARD THE COUNTY IT CONTRACT
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 09, 2019 minutes and dispense with the reading thereof.
The vote was:
Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF GENERAL COUN’
IVOICES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $465,077.95 including withholdings and reoccurring.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
Citizens Comment
The Chairperson opened citizens comment period.
Michael Hale, Glade Hill Drive, Lebanon, asked that his road be taken into the system.
The Chairperson closed citizens comment period.
County Attorney Reports and Requests
Katie Patton, County Attorney discussed the Dilapidated Structure Ordinance, Litter Ordinance and the
County By-Laws.
County Administrator Reports and Requests
APPROVAL TO TAKE OVER THE PAYMENTS ON THE RUSSELL COUNTY PSA BUILDING IN SWORD:
CREEK, VA
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
take possession and make the monthly payment in the amount of $514.09 for the Russell County PSA
building in Swords Creek. This building is to be used as a Swords Creek Community Center.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Harry Ferguson and Rebecca Dye
Nay: Lou Wallace
Abstain: Carl Rhea
APPROVAL TO AWARD THE COUNTY IT CONTRACT
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the County Administrator to award an IT contract for the County.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF A TRAVEL REQUEST FROM THE TOURISM DEPARTMENT
Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to
approve a travel request from the Tourism Department.
The vote was;
Aye:  Lou Wallace, Steve Breeding, Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF A TRAVEL REQUEST FROM THE BUILDING DEPARTMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a travel request from the Building Department.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None
APPROVAL OF A MORAL OBLIGATION RESOLUTION FOR THE TOWN OF LEBANON
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to approve a Moral Obligation Resolution for the Town of Lebanon to help secure a loan for a
prospective business.
The vote was;
Aye:  Steve Breeding, Harry Ferguson, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and David
Eaton
Nay:  None
Other Matters Presented by the Board
The Chairperson appointed Sandra Griffith to the Cannery Committee due to the resignation of Mary
Fields.
APPROVAL TO ADJOURN
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the County Administrator to award an IT contract for the County.
The vote was:
Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF A TRAVEL REQUEST FROM THE TOURISM DEPARTMENT
Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to
approve a travel request from the Tourism Department.
The vote was;
‘Aye: Lou Wallace, Steve Breeding, Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF A TRAVEL REQUEST FROM THE BUILDING DEPARTMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a travel request from the Building Department.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to approve a Moral Obligation Resolution for the Town of Lebanon to help secure a loan for a
prospective business.
The vote was;
Aye: Steve Breeding, Harry Ferguson, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and David
Eaton
Nay: None
Other Matters Presented by the Board
The Chairperson appointed Sandra Griffith to the Cannery Committee due to the resignation of Mary
Fields.
APPROVAL TO ADJOURN
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay:  None

Clerk of the Board                                                                           Chairperson
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson
Nay: None
Clerk of the Board Chairperson