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December 03, 2018
The regular monthly meeting of the Russell County Board of Supervisors was held on Monday,
December 03, 2018 at 5:00 pm beginning with an Executive (closed) Session followed by the regular
meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Harry Ferguson
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, Chafin Law Firm
Absent:
Rebecca Dye
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into Executive (closed) Session to discuss personnel matters pursuant to Section 2.2-3711 (1); to
discuss litigation matters pursuant to Section 2.2-3711(7) of the Code of Virginia.
The vote was:
Aye:  Harry Ferguson, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and David Eaton
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Harry Ferguson, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
December 03, 2018
The regular monthly meeting of the Russell County Board of Supervisors was held on Monday,
December 03, 2018 at 5:00 pm beginning with an Executive (closed) Session followed by the regular
meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Harry Ferguson
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, Chafin Law Firm
Absent:
Rebecca Dye
EXECUTIVE (CLOSED) SESSION
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to enter into Executive (closed) Session to discuss personnel matters pursuant to Section 2.2-3711 (1); to
discuss litigation matters pursuant to Section 2.2-3711(7) of the Code of Virginia.
The vote was:
Aye: Harry Ferguson, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and David Eaton
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Harry Ferguson, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Tim Lovelace - Aye
Lou Wallace - Aye
Carl Rhea - Aye
David Eaton -Aye
Steve Breeding -Aye
Harry Ferguson-Aye
Invocation by Tim Lovelace, Vice-Chairman, followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye:  David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Harry Ferguson
Nay:  None
Presentations
Rick Barton, OAC, addressed the Board of Supervisors about recreational options in the County and the
Russell County Outdoor Plan.
Board Appointments
The Vice-Chairman tabled the Castlewood Water and Sewer Authority appointment.
STEVE GIVENS RE-APPOINTED TO THE CMCSB
David Eaton nominated Steve Givens.
Motion made by Steve Breeding, second Lou Wallace that nominations cease and Steve Givens be
appointed by acclamation to the Cumberland Mountain Community Services Board for a (3) three-year
term, said term ending December 31, 2021.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
ALICIA MCGLOTHLIN RE-APPOINTED TO THE PEOPLE, INC. FINANCIAL DEVELOPMENT BOARD
David Eaton nominated Alicia McGlothlin.
Motion made by Steve Breeding, second Lou Wallace that nominations cease and Alicia McGlothlin be
appointed by acclamation to the People, Inc. Financial Development Board for a (3) three- year term,
said term ending December 03, 2021.
The vote was:
Tim Lovelace - Aye
Lou Wallace - Aye
Carl Rhea - Aye
David Eaton -Aye
Steve Breeding -Aye
Harry Ferguson-Aye
Invocation by Tim Lovelace, Vice-Chairman, followed by the Pledge of Allegiance to the Flag,
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Harry Ferguson
Nay: None
Presentations
Rick Barton, OAC, addressed the Board of Supervisors about recreational options in the County and the
Russell County Outdoor Plan.
Board Appointments
The Vice-Chairman tabled the Castlewood Water and Sewer Authority appointment.
STEVE GIVENS RE-APP(
ITED TO THE CMCSB
David Eaton nominated Steve Givens.
Motion made by Steve Breeding, second Lou Wallace that nominations cease and Steve Givens be
appointed by acclamation to the Cumberland Mountain Community Services Board for a (3) three-year
‘term, said term ending December 31, 2021.
The vote was:
Aye: Steve Breeding, Lou Wallace, Car! Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
ALICIA MCGLOTHLIN RE-APPOINTED TO THE PEOPLE, INC. FINANCIAL DEVELOPMENT BOARD
David Eaton nominated Alicia McGlothlin.
Motion made by Steve Breeding, second Lou Wallace that nominations cease and Alicia McGlothlin be
appointed by acclamation to the People, Inc. Financial Development Board for a (3) three- year term,
said term ending December 03, 2021.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Harry Ferguson
Nay:  None
CHARLENE BLANKENSHIP RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Charlene Blankenship.
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Charlene Blankenship be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
RACHEL HELTON RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Rachel Helton.
Motion made by Steve Breeding, second Harry Ferguson that nominations cease and Rachel Helton be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
DOUG LESTER RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Doug Lester
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Doug Lester be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
HAROLD DEAN THOMAS RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Harold Dean Thomas
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Harold Dean Thomas be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Harry Ferguson
Nay: None
David Eaton nominated Charlene Blankenship.
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Charlene Blankenship be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye: Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
RACHEL HELTON RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Rachel Helton.
Motion made by Steve Breeding, second Harry Ferguson that nominations cease and Rachel Helton be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye: Steve Breeding, Lou Wallace, Car! Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
DOUG LESTER RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Doug Lester
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Doug Lester be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye: Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
David Eaton nominated Harold Dean Thomas
Motion made by Steve Breeding, second Carl Rhea that nominations cease and Harold Dean Thomas be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
BETTY SUE HESS RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Betty Sue Hess.
Motion made by Steve Breeding, second Harry Ferguson that nominations cease and Betty Sue Hess be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay:  None
APPROVAL OF THE NOVEMBER 02, 2018 MINUTES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the November 02, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea and Harry Ferguson
Nay:  None
Abstain:  Lou Wallace
APPROVAL OF THE NOVEMBER 05, 2018 MINUTES
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to approve the November 05, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  Steve Breeding, Harry Ferguson, Tim Lovelace, Lou Wallace, Carl Rhea and David Eaton
Nay:  None
APPROVAL OF THE NOVEMBER 08, 2018 MINUTES
Motion made by Harry Ferguson, second David Eaton and duly approved by the Board of Supervisors to
approve the November 08, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  Harry Ferguson, David Eaton, Carl Rhea, Steve Breeding, Lou Wallace and Tim Lovelace
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $704,508.27.
The vote was:
Aye: Steve Breeding, Lou Wallace, Car! Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
BETTY SUE HESS RE-APPOINTED TO THE DRILL COMMUNITY CENTER BOARD
David Eaton nominated Betty Sue Hess.
Motion made by Steve Breeding, second Harry Ferguson that nominations cease and Betty Sue Hess be
appointed by acclamation to the Drill Community Center Board for a (2) two-year term, said term ending
December 31, 2020.
The vote was:
Aye: Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Harry Ferguson and Tim Lovelace
Nay: None
APPROVAL OF THE NOVEMBER 02, 2018 MINUTES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to.
approve the November 02, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea and Harry Ferguson
Nay: None
Abstain: Lou Wallace
APPROVAL OF THE NOVEMBER 05, 2018 MINUTES
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to approve the November 05, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
‘Aye: Steve Breeding, Harry Ferguson, Tim Lovelace, Lou Wallace, Carl Rhea and David Eaton
Nay: None
APPROVAL OF THE NOVEMBER 08, 2018 MINUTES
Motion made by Harry Ferguson, second David Eaton and duly approved by the Board of Supervisors to
approve the November 08, 2018 minutes as presented and dispense with the reading thereof.
The vote was:
‘Aye: Harry Ferguson, David Eaton, Carl Rhea, Steve Breeding, Lou Wallace and Tim Lovelace
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $704,508.27.
The vote was:
Aye:  Steve Breeding, David Eaton, Carl Rhea, Harry Ferguson, Lou Wallace and Tim Lovelace
Nay:  None
County Attorney Reports and Requests
Katie Patton, Chafin Law Firm advised the Board to transfer the Old Lebanon Cannery property to the
Town of Lebanon subject to final approval of legal counsel and the County Administrator.
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to transfer the “Old Lebanon Cannery Property” to the Town of Lebanon subject to final approval of
legal counsel and the County Administrator.
The vote was:
Aye:  Steve Breeding, Harry Ferguson, Carl Rhea, Lou Wallace, David Eaton and Tim Lovelace
Nay:  None
County Administrator Reports and Requests
APPROVAL OF BRANDON LOONEY MEMORIAL HIGHWAY RESOLUTION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the signing of a VDOT Resolution “Brandon Looney Memorial Highway”.
The vote was:
Aye:  David Eaton, Carl Rhea, Harry Ferguson, Steve Breeding, Lou Wallace and Tim Lovelace
Nay:  None
APPROVAL OF VDOT RESOLUTION OF ELIGIBLE REVENUE SHARING PROJECT
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
authorize the signing of a VDOT Resolution of Eligible Revenue Sharing Project – Transfer of $71,650
form UPC 10741 (Rte. 651) to UPC 104789 (Rte. 846).
The vote was:
Aye:  Carl Rhea, David Eaton, Harry Ferguson, Steve Breeding, Lou Wallace and Tim Lovelace
Nay:  None
APPROVAL OF A DONATION TO THE RUSSELL COUNTY SEARCH AND RESCUE
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors   to
make a donation to the Russell County Search and Rescue in the amount of $5000 (per the 2018/2019
County Operating Budget) pursuant to Virginia Code 15.2-9531B1-1.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay:  None
The vote was:
‘Aye: Steve Breeding, David Eaton, Carl Rhea, Harry Ferguson, Lou Wallace and Tim Lovelace
Nay: None
County Attorney Reports and Requests
Katie Patton, Chafin Law Firm advised the Board to transfer the Old Lebanon Cannery property to the
Town of Lebanon subject to final approval of legal counsel and the County Administrator.
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to transfer the “Old Lebanon Cannery Property” to the Town of Lebanon subject to final approval of
legal counsel and the County Administrator.
The vote was:
Aye: Steve Breeding, Harry Ferguson, Carl Rhea, Lou Wallace, David Eaton and Tim Lovelace
Nay: None
inty Administrator R ind Re
APPROVAL OF BRANDON LOONEY MEMORIAL HIGHWAY RESOLUTION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the signing of a VDOT Resolution “Brandon Looney Memorial Highway”
The vote was:
‘Aye: David Eaton, Carl Rhea, Harry Ferguson, Steve Breeding, Lou Wallace and Tim Lovelace
Nay: None
APPROVAL OF VDOT RESOLUTION OF ELIGIBLE REVENUE SHARING PROJECT
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
authorize the signing of a VDOT Resolution of Eligible Revenue Sharing Project — Transfer of $71,650
form UPC 10741 (Rte. 651) to UPC 104789 (Rte. 846).
The vote was:
‘Aye: Carl Rhea, David Eaton, Harry Ferguson, Steve Breeding, Lou Wallace and Tim Lovelace
Nay: None
APPROVAL OF A DONATION TO THE RUSSELL COUNTY SEARCH AND RESCUE
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors. to
make a donation to the Russell County Search and Rescue in the amount of $5000 (per the 2018/2019
County Operating Budget) pursuant to Virginia Code 15.2-9531B1-1
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay: None
AUTHORIZATION OF HOLIDAY PAY FOR ACTIVE PART-TIME EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
authorize holiday pay for active part-time employees.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay:  None
AUTHORIZATION TO SET THE DECEMBER PAYROLL DATE TO DECEMBER 21, 2018
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to authorize holiday pay for active part-time employees.
The vote was:
Aye:  Steve Breeding, Harry Ferguson, Tim Lovelace, Carl Rhea, David Eaton and Lou Wallace
Nay:  None
AUTHORIZATION OF COUNTY HOLIDAYS
Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to
authorize County holidays as follows:
December 24, 2018 and December 25, 2018
December 31, 2018 and January 01, 2019
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay:  None
AUHTORIZATION OF $20.00 GIFT CERTIFICATES FOR COUNTY EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
authorize the purchase of $20.00 gift certificates for a ham/turkey for County employees.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay:  None
The Vice-Chairman appointed Harry Ferguson to serve on the HVAC selection committee and Tim
Lovelace to serve on the IT selection committee.
APPROVAL TO ADJOURN TO RECONVENE ON MONDAY, DECEMBER 10, 2018
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn to reconvene on Monday, December 10, 2018 at 9:00 am in Roanoke, Virginia.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace and Harry Ferguson
Nay:  None
AUTHORIZATION OF HOLIDAY PAY FOR ACTIVE PART-TIME EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
authorize holiday pay for active part-time employees.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay: None
AUTHORIZATION TO SET THE DECEMBER PAYROLL DATE TO DECEMBER 21, 2018
Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors
to authorize holiday pay for active part-time employees.
The vote was:
Aye: Steve Breeding, Harry Ferguson, Tim Lovelace, Carl Rhea, David Eaton and Lou Wallace
Nay: None
AUTHORIZATION OF COUNTY HOLIDAYS
Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to
authorize County holidays as follows:
December 24, 2018 and December 25, 2018
December 31, 2018 and January 01, 2019
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay: None
AUHTORIZATION OF $20.00 GIFT CERTIFICATES FOR COUNTY EMPLOYEES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to.
authorize the purchase of $20.00 gift certificates for a ham/turkey for County employees.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay: None
The Vice-Chairman appointed Harry Ferguson to serve on the HVAC selection committee and Tim
Lovelace to serve on the IT selection committee.
APPROVAL TO ADJOURN TO RECONVENE ON MONDAY, DECEMBER 10, 2018
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn to reconvene on Monday, December 10, 2018 at 9:00 am in Roanoke, Virginia.
The vote was:
‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace and Harry Ferguson
Nay: None

Clerk of the Board                                                                                Chairperson
Clerk of the Board Chairperson