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May 07, 2018
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 07, 2018 at 6:00 pm at the Russell
County Government Center in Lebanon, Virginia.  An Executive (closed) session was held prior to the regular meeting beginning at
5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Tim Lovelace
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Matthew Crum, Attorney
Absent:  None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to enter into (closed) executive
session to discuss a litigation matter pursuant to Section 2.2-3712(7) of the Code of Virginia.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay:  None
CERTIFICATION OF EXECUTIVE (CLOSED SESSION)
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements
under the Virginia Freedom of Information  Act and (ii) only such public business matters that were identified in the motion(s) by
which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above
shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered
during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
Invocation by Danny Rhea, Ivy Ridge Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as
presented.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Mark Mitchell
Nay:  None
PUBLIC HEARING HELD ON VDOT SECONDARY SIX YEAR PLAN 2018/2019-2024/2025
Pursuant to being duly advertised a public hearing was held on the Virginia Department of Transportation Secondary Six-Year Plan
for 2018/2019-2024/2025.   Jeff Buchanan, Assistant Resident Engineer addressed the Board.
The public hearing was opened for comments.  One citizen made a request concerning Blanch Davis Road.  There were no other
comments, the public hearing was closed.
APPROVAL OF VDOT SECONDARY SIX-YEAR PLAN FOR 2018/2018-2024/2025
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the VDOT
Secondary Six-Year Plan for 2018/2019 through 2024/2025.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay:  None
May 07, 2018
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 07, 2018 at 6:00 pm at the Russell
County Government Center in Lebanon, Virginia. An Executive (closed) session was held prior to the regular meeting beginning at
5:00 pm.
‘The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Tim Lovelace
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Matthew Crum, Attorney
Absent: None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to enter into (closed) executive
session to discuss a litigation matter pursuant to Section 2.2-3712(7) of the Code of Virginia.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED SESSION)
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements:
under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by
which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above
shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered
during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.
Tim Lovelace — AYE
Lou Wallace ~ AYE
Carl Rhea - AYE
David Eaton — AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Mark Mitchell - AYE
Invocation by Danny Rhea, Ivy Ridge Church followed by the Pledge of Allegiance to the Flag.
‘APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as
presented.
The vote was’
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Mark Mitchell
Nay: None
PUBLIC HEARING HELD ON VDOT SECONDARY SIX YEAR PLAN 2018/2019-2024/2025
Pursuant to being duly advertised a public hearing was held on the Virginia Department of Transportation Secondary Six-Year Plan
for 2018/2019-2024/2025. Jeff Buchanan, Assistant Resident Engineer addressed the Board.
The public hearing was opened for comments. One citizen made a request concerning Blanch Davis Road. There were no other
‘comments, the public hearing was closed,
APPROVAL OF VDOT SECONDARY SIX-YEAR PLAN FOR 2018/2018-2024/2025
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the VDOT
Secondary Six-Year Plan for 2018/2019 through 2024/2025.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
CARLTON ELLIOTT APPOINTED TO THE RUSSELL COUNTY IDA
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors to re-appoint Carlton Elliott
to the Russell County Industrial Development Authority for a (4) four-year term, said ending June 07, 2022.
The vote was:
Aye:  Mark Mitchell, Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and David Eaton
Nay:  None
APPROVAL OF THE APRIL 10, 2018 MINUTES
Motion made by Steve Breeding, second Mark Mitchell and duly approved by the Board of Supervisors to approve the April 10, 2018
minutes as corrected and dispense with the reading thereof.
The vote was:
Aye:  Steve Breeding, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Tim Lovelace
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $559,916.93 including withholdings and reoccurring.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
Citizens Comment
Harvey Hess, Drill stated that he has lived in the same place for over 50 years.  A VDOT employee had promised to fix his bridge and
it has never been done.  He wants the Board to ask VDOT to do the right thing and repair it right away.
Pearly Ramsey, Rosedale Estates stated as you turn into her development it drops and the entrance is very dangerous and needs
some kind of sign put up.
Betsy Summerfield, Lebanon asked if the County had a rainy-day fund and inquired about the county’s Moody rating.    She also
asked that the budget be put online.
Reggie Childers, Lebanon asked the board to consider a blue way designation like the four towns in the County have done.
Harley Dye, Honaker stated that there are holes in his road that ten ton of gravel couldn’t fill.  It is the worst road that he has ever
seen.
Jonathon Eaton, Honaker and Harvey Hart, Finney representing the Appalachian Gateway Horse and Trail Association group
announced that their paperwork as a non-profit has been approved.  They are ready to take action if the County is ready.
Citizens comment period was closed.
County Administrator Reports and Requests
AUTHORIZATION OF A LETTER OF SUPPORT TO GOV. NORTHAM FOR HB 665 & SB 378 COALFIELD EMPLOYMENT ENHANCEMENT
TAX CREDIT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to authorize a letter of support
to Governor Ralph Northam concerning BH 665 and SB 378 Coalfield Employment Enhancement Tax Credit.
The vote was:
Aye:  Steve Breeding, David Eaton, Rebecca Dye, Lou Wallace, Carl Rhea, Tim Lovelace and Mark Mitchell
Nay:  None
The Chairperson appointed Tim Lovelace and Rebecca Dye to the Russell County College Task Force Committee.
APPROVAL OF A VDOT RESOLUTION ON RTE. 82
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to authorize a VDOT Resolution on
Rte. 82.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Steve Breeding
Nay:  None
APPROVAL OF A VDOT BRIDGE STRUCTURE #6270 RESOLUTION INTENT TO ABANDON
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT Bridge
Structure #6270 Resolution Intent to Abandon.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay:  None
APPROVAL OF THE CPRWMA MANPOWER AGREEMENT
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve a the Cumberland
Plateau Regional Waste Management Authority Manpower Agreement after a presentation by Toby Edwards, Director of Waste
Services with the CPRWMA.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay:  None
CARLTON ELLIOTT APPOINTED TO THE RUSSELL COUNTY IDA
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors to re-appoint Cariton Elliott
to the Russell County Industrial Development Authority for a (4) four-year term, said ending June 07, 2022.
The vote was’
‘Aye: Mark Mitchell, Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and David Eaton
Nay: None
APPROVAL OF THE APRIL 10, 2018 MINUTES
Motion made by Steve Breeding, second Mark Mitchell and duly approved by the Board of Supervisors to approve the April 10, 2018
minutes as corrected and dispense with the reading thereof.
The vote was’
Aye: Steve Breeding, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Tim Lovelace
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $559,916.93 including withholdings and reoccurring,
The vote was:
Aye: Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
Citizens Comment
Harvey Hess, Drill stated that he has lived in the same place for over 50 years. A VDOT employee had promised to fix his bridge and
ithas never been done. He wants the Board to ask VDOT to do the right thing and repair it right away.
Pearly Ramsey, Rosedale Estates stated as you tum into her development it drops and the entrance is very dangerous and needs
some kind of sign put up.
Betsy Summerfield, Lebanon asked if the County had a rainy-day fund and inquired about the county’s Moody rating. She also
asked that the budget be put online.
Reggie Childers, Lebanon asked the board to consider a blue way designation like the four towns in the County have done.
Harley Dye, Honaker stated that there are holes in his road that ten ton of gravel couldn’t fil. Itis the worst road that he has ever
seen.
Jonathon Eaton, Honaker and Harvey Hart, Finney representing the Appalachian Gateway Horse and Trail Association group
announced that their paperwork as a non-profit has been approved. They are ready to take action if the County is ready.
Citizens comment period was closed
‘TAXCREDIT
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to authorize a letter of support
to Governor Ralph Northam concerning BH 665 and $B 378 Coalfield Employment Enhancement Tax Credit.
The vote was:
Aye: Steve Breeding, David Eaton, Rebecca Dye, Lou Wallace, Carl Rhea, Tim Lovelace and Mark Mitchell
Nay: None
The Chairperson appointed Tim Lovelace and Rebecca Dye to the Russell County College Task Force Committee.
APPROVAL OF A VDOT RESOLUTION ON RTE. 82
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to authorize a VDOT Resolution on,
Rte. 82
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Steve Breeding
Nay: None
Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT Bridge
Structure #6270 Resolution Intent to Abandon.
The vote was:
‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay: None
PPR F ER.
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve a the Cumberland
Plateau Regional Waste Management Authority Manpower Agreement after a presentation by Toby Edwards, Director of Waste
Services with the CPRWMA.
The vote was:
‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay: None
AUTHORIZATION OF SUPPORT FOR THE RUSSELL COUNTY IDA USDA REVOLVING LOAN GRANT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize a letter of support
for the Russell County Industrial Development Authority USDA Revolving Loan Grant in the amount of $75,000.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Mark Mitchell and Rebecca Dye
Nay:  None
AUTHORIZATION OF A LETTER OF SUPPORT FOR APPALACHIAN VOICE’S POWER INITIATIVE GRANT
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to authorize a letter of support for
the Appalachian Voice’s Power Initiative Grant.
The vote was:
Aye:  Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay:  None
APPROVAL OF $250.00 EACH FOR HONAKER AND LEBANON “KIDS FISHING DAY”
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation for “Kids
Fishing Day” to Honaker and Cleveland in the amount of $250.00 each.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye, David Eaton and Mark Mitchell
Nay:  None
APPROVAL OF $1000 DONATION TO THE HONAKER REDBUD FESTIVAL
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation of $1000.00
to the Honaker Redbud Festival.
The vote was:
Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay:  None
APPROVAL OF TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve a travel request for
the Emergency Management Coordinator.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO BEGIN THE PROCESS TO TRANSFER A PARCEL OF LAND TO THE RUSSELL COUNTY IDA
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to begin the process to transfer
a parcel of land to the Russell County Industrial Development Authority.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay:  None

Clerk of the Board                                                                             Chairperson
AUTHORIZATION OF SUPPORT FOR THE RUSSELL COUNTY IDA USDA REVOLVING LOAN GRANT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize a letter of support
for the Russell County Industrial Development Authority USDA Revolving Loan Grant in the amount of $75,000.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Mark Mitchell and Rebecca Dye
Nay: None
AUTHORIZATION OF A LETTER OF SUPPORT FOR APPALACHIAN VOICE’S POWER INITIATIVE GRANT
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to authorize a letter of support for
the Appalachian Voice’s Power Initiative Grant.
The vote was’
‘Aye: Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay: None
APPROVAL OF $250.00 EACH FOR HONAKER AND LEBANON “KIDS FISHING DAY”
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation for “Kids
Fishing Day” to Honaker and Cleveland in the amount of $250.00 each.
The vote was’
‘Aye: Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye, David Eaton and Mark Mitchell
Nay: None
APPROVAL OF $1000 DONATION TO THE HONAKER REDBUD FESTIVAL
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation of $1000.00
to the Honaker Redbud Festival.
The vote was’
Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay: None
APPROVAL OF TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve a travel request for
the Emergency Management Coordinator.
The vote was’
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
‘APPROVAL TO BEGIN THE PROCESS TO TRANSFER A PARCEL OF LAND TO THE RUSSELL COUNTY IDA
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to begin the process to transfer
‘a parcel of land to the Russell County Industrial Development Authority.
The vote was’
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay: None
Clerk of the Board Chairperson