OCR Scan (approximately)

This OCR scan may contain automatically generated text as generated using Apache Tika and Tesseract. It may not be correct. No effort has been made to correct any of these scans (so far). These OCR scans are also used in the site's Search feature. Please review the Search Policy for details about the site features. The OCR scan is provided here for reference purposes. It provides searchable text when the underlying document might not. But the scan process may not always work perfectly.

March 05, 2018
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 05,
2018 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.  An Executive (closed)
session was held prior to the regular meeting beginning at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Tim Lovelace
Lonzo Lester, Clerk
Matthew Crum, Attorney
Absent:
None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
enter into (closed) executive session to discuss a real property matter pursuant to Section 2.2-3712(3)
and a litigation matter pursuant to Section 2.2-3712(7) of the Code of Virginia.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay:  None
CERTIFICATION OF CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
March 05, 2018
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 05,
2018 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An Executive (closed)
session was held prior to the regular meeting beginning at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Tim Lovelace
Lonzo Lester, Clerk
Matthew Crum, Attorney
Absent:
None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
enter into (closed) executive session to discuss a real property matter pursuant to Section 2.2-3712(3)
and alitigation matter pursuant to Section 2.2-3712(7) of the Code of Virginia.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay: None
CERTIFICATION OF CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
Invocation by Justin Honaker, Lebanon Community Fellowship followed by the Pledge of Allegiance the
Flag.
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye:  Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
PUBLIC HEARING HELD ON THE TRANSIENT OCCUPANCY TAX ORDINANCE
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Russell County Transient Occupancy Tax Ordinance.  The Chair opened the public hearing to
comments, hearing none the public hearing was closed.
PUBLIC HEARING HELD ON THE TRANSFER OF PROPERTY TO THE CLEVELAND REQCUE SQUAD
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the transfer of property from Russell County to the Cleveland Rescue Squad to be used for
additional parking.  The Chairperson opened the public hearing for comments, hearing none the public
hearing was closed.
APPROVAL TO TRANSFER PROPERTY TO THE CLEVELAND RESCUE SQUAD
Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to
transfer a parcel of land from the County to the Cleveland Rescue Squad for additional parking.
The vote was:
Aye:  Carl Rhea, Steve Breeding, Tim Lovelace, David Eaton, Mark Mitchell, Rebecca Dye and Lou Wallace
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (i) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace ~ AYE
Lou Wallace ~ AYE
Carl Rhea - AYE
David Eaton — AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Mark Mitchell - AYE
Invocation by Justin Honaker, Lebanon Community Fellowship followed by the Pledge of Allegiance the
Flag
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
PUBLIC HEARING HELD ON THE TRANSIENT OCCUPANCY TAX ORDINANCE
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Russell County Transient Occupancy Tax Ordinance. The Chair opened the public hearing to
‘comments, hearing none the public hearing was closed,
PUBLIC HEARING HELD ON THE TRANSFER OF PROPERTY TO THE CLEVELAND REQCUE SQUAD
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the transfer of property from Russell County to the Cleveland Rescue Squad to be used for
additional parking. The Chairperson opened the public hearing for comments, hearing none the public
hearing was closed.
APPROVAL TO TRANSFER PROPERTY TO THE CLEVELAND RESCUE SQUAD
Motion made by Car! Rhea, second Steve Breeding and duly approved by the Board of Supervisors to
transfer a parcel of land from the County to the Cleveland Rescue Squad for additional parking
The vote was:
‘Aye: Carl Rhea, Steve Breeding, Tim Lovelace, David Eaton, Mark Mitchell, Rebecca Dye and Lou Wallace
Nay:  No
Awards and Recognitions
The Board of Supervisors recognized Lebanon High School students Cole Stoots and Logan Smith and
Castlewood High School student Casey Bush for their accomplishments and participation in the State
Wrestling Tournament.
Presentations
Dr. Thomas Wright, President of Southwest Virginia Community College introduced himself to the
Board.
Reggie Childers, Lebanon stated that the supervisor at large seat should be eliminated.   He is concerned
that the county’s population has decreased but we still have the extra district.
The Board recognized a local Boy Scout Troop, their attendance will allow them to earn a Citizenship
Badge.
CUMBERLAND MT. COMMUNITY SERVICES BOARD APPOINTMENT TABLED
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to table the appointment made vacant by the resignation of Fred Sayers from the Cumberland Mountain
Community Services Board until next month.
The vote was:
Aye:  Mark Mitchell, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton
Nay:  None
KIRBY MEADOWS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
re-appoint Kirby Meadows to the Russell County Planning Commission for a (4) four-year term, said term
ending March 05, 2022.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay:  None
New Business
APPROVAL OF THE FEBRUARY 05, 2018 MINUTES
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to approve the February 05, 2018 minutes and dispense with the reading thereof.
The vote was:
Aye: Mark Mitchell, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton
Nay: No
Recogniti
The Board of Supervisors recognized Lebanon High School students Cole Stoots and Logan Smith and
Castlewood High School student Casey Bush for their accomplishments and participation in the State
Wrestling Tournament.
Presentations
Dr. Thomas Wright, President of Southwest Virginia Community College introduced himself to the
Board.
Reggie Childers, Lebanon stated that the supervisor at large seat should be eliminated. He is concerned
that the county’s population has decreased but we still have the extra district.
The Board recognized a local Boy Scout Troop, their attendance will allow them to eam a Citizenship
Badge.
CUMBERLAND MT. COMMUNITY SERVICES BOARD APPOINTMENT TABLED
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to table the appointment made vacant by the resignation of Fred Sayers from the Cumberland Mountain
Community Services Board until next month.
The vote was:
Aye: Mark Mitchell, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton
Nay: None
KIRBY MEADOWS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
re-appoint Kirby Meadows to the Russell County Planning Commission for a (4) four-year term, said term
ending March 05, 2022.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay: None
New Business
APPROVAL OF THE FEBRUARY 05, 2018 MINUTES
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to approve the February 05, 2018 minutes and dispense with the reading thereof.
The vote was:
Aye: Mark Mitchell, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,321,681.47 including withholdings and reoccurring.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
Citizens Comment
The Chairperson opened citizens comment period.
Jimmy Richardson, Swords Creek complained that Rt. 781 was in need of tar and gravel.  Every time it
rains, it gets washed away.
Renee Matney, Appalachian Agency for Senior Citizens asked that a proclamation be signed proclaiming
March 2018 as the 16th Annual March for Meals Month.
Brad Tincher, Lebanon asked that there is need of more communication between the Lebanon Little
League and the County in order to maintain the Glade Hollow Ballpark properly.  There are several
things that are in need of repair.
Jessee Fields, RC Combined Search and Rescue addressed the Board about the possibility of the County
helping fund the purchase of vertical equipment, fully stocked backpacks and training, etc.  He also
stated that they now have a Facebook page and invited everyone to follow their page.
Jonathan Eaton, Nash’s Ford addressed the Board about tourism and equestrian events in Russell
County.  Trail rides and four-wheeler events could bring in a lot of money for the County.  He stated that
there is nothing here for people who show horses or trail ride in our County.  He asked if there was any
funding or property available to host some of these events.
The Chairperson closed citizens comment period.
County Administrator Reports and Requests
The Chairperson set the full Board budget workshop for Wednesday, March 21, 2018 at 3:00 pm
APPROVAL TO PROCLAIM MARCH AS AMERICAN RED CROSS MONTH
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
proclaim March as American Red Cross Month.
The vote was:
Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,321 681.47 including withholdings and reoccurring
The vote was:
‘Aye: Steve Breeding, Car! Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
Citizens Comment
The Chairperson opened citizens comment period
Jimmy Richardson, Swords Creek complained that Rt. 781 was in need of tar and gravel. Every time it
rains, it gets washed away.
Renee Matney, Appalachian Agency for Senior Citizens asked that a proclamation be signed proclaiming
March 2018 as the 16" Annual March for Meals Month.
Brad Tincher, Lebanon asked that there is need of more communication between the Lebanon Little
League and the County in order to maintain the Glade Hollow Ballpark properly. There are several
things that are in need of repair.
Jessee Fields, RC Combined Search and Rescue addressed the Board about the possibility of the County
helping fund the purchase of vertical equipment, fully stocked backpacks and training, etc. He also
stated that they now have a Facebook page and invited everyone to follow their page.
Jonathan Eaton, Nash’s Ford addressed the Board about tourism and equestrian events in Russell
County. Trail rides and four-wheeler events could bring in a lot of money for the County. He stated that
there is nothing here for people who show horses or trail ride in our County. He asked if there was any
funding or property available to host some of these events.
The Chairperson closed citizens comment period
County Administrator Reports and Requests
The Chairperson set the full Board budget workshop for Wednesday, March 21, 2018 at 3:00 pm
Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
proclaim March as American Red Cross Month,
The vote was:
Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL TO PROCLAIM MARCH 2018 AS MARCH FOR MEALS MONTH
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
proclaim March 2018 as the 16th Annual March for Meals Month.
The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay:  None
APPROVAL TO AUTHORIZE A LETTER OF SUPPORT FOR A FEMA GRANT FOR THE COPPER CREEK
MOCCASIN FIRE DEPARTMENT
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
authorize a letter of support for the Copper Creek Moccasin Volunteer Fire Department to apply for a
FEMA grant for a pumper truck.
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL TO AUTHORIZE A RFP FOR THE HVAC CONTRACT
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve an authorization for a Request for Proposals for the County’s HVAC contract.
The vote was:
Aye:  Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A PLAT FOR ARTHUR AND LISA HICKS
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
approve a plat from Arthur and Lisa Hicks as requested by the Russell County Planning Commission.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR THE GENERAL DISTRICT COURT CLERK
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for the Russell County General District Court Clerk’s Office.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO PROCLAIM MARCH 2018 AS MARCH FOR MEALS MONTH
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
proclaim March 2018 as the 16" Annual March for Meals Month.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Mark Mitchell
Nay: None
APPROVAL TO AUTHORIZE A LETTER OF SUPPORT FOR A FEMA GRANT FOR THE COPPER CREEK
MOCCASIN FIRE DEPARTMENT
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
authorize a letter of support for the Copper Creek Moccasin Volunteer Fire Department to apply for a
FEMA grant for a pumper truck.
The vote was:
Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL TO AUTHORIZE A RFP FOR THE HVAC CONTRACT
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve an authorization for a Request for Proposals for the County’s HVAC contract.
The vote was:
Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A PLAT FOR ARTHUR AND LISA HICKS
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
approve a plat from Arthur and Lisa Hicks as requested by the Russell County Planning Commission.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF A TRAVEL REQUEST FOR THE GENERAL DISTRICT COURT CLERK
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for the Russell County General District Court Clerk’s Office.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF A TRAVEL REQUEST FROM THE SOLID WASTE DEPARMENT
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request from the Russell County Solid Waste Department.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Mark Mitchell and Steve Breeding
Nay:  None
APPROVAL OF A TRAVEL REQUEST FROM THE DEPARTMENT OF EMERGENCY MANAGEMENT
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to approve a travel request from the Department of Emergency Management.
The vote was:
Aye:  Mark Mitchell, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and David Eaton
Nay: None
APPROVAL TO STUDY SECURITY MEASURES AND SCHOOL RESOURCE OFFICER COMPENSATION AND
EMPLOYMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a Joint Resolution with Russell County Schools to study additional security measures in our
schools and to study compensation and employment of School Resource Officers.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL TO ADJOURN TO RECONVENE ON MARCH 21, 2018 AT 3:00 PM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday, March 21, 2018 at 3:00 pm.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Steve Breeding
Nay:  None

Clerk of the Board                                                                               Chairperson
APPROVAL OF A TRAVEL REQUEST FROM THE SOLID WASTE DEPARMENT
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request from the Russell County Solid Waste Department.
The vote was:
‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Mark Mitchell and Steve Breeding
Nay: None
Motion made by Mark Mitchell, second Steve Breeding and duly approved by the Board of Supervisors
to approve a travel request from the Department of Emergency Management.
The vote was:
Aye: Mark Mitchell, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and David Eaton
Nay: None
EMPLOYMENT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a Joint Resolution with Russell County Schools to study additional security measures in our
schools and to study compensation and employment of School Resource Officers.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL TO ADJOURN TO RECONVENE ON MARCH 21, 2018 AT 3:00 PM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday, March 21, 2018 at 3:00 pm.
The vote was:
Aye: Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Steve Breeding
Nay: None
Clerk of the Board Chairperson