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December 04, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, December 04, 2017 at 6:00 pm at
the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Lonzo Lester, Clerk
Absent:  Mark Mitchell
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve the agenda as
amended with the addition of Executive Session.
The vote was:
Aye:  Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, David Eaton and Steve Breeding
Nay:  None
Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag.
PUBLIC HEARING HELD ON THE STORM WATER MANAGEMENT ORDINANCE
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Storm Water
Management Ordinance.  The Chairman opened the public hearing to comments.  Hearing none the public hearing was closed.
Presentations
Lesley Brooks, Coordinator for Education and Training gave the Board a brief overview of the activities and classes that are
currently being offered.
Board Appointments
VICKI PORTER REAPPOINTED TO THE APPALACHIAN JUVENILE COMMISSION
Rebecca Dye nominated Vicki Porter.
Motion made by Rebecca Dye, second Tim Lovelace that nominations cease and Vicki Porter be appointed by acclamation to the
Appalachian Juvenile Commission for a (4) four-year term, said term ending December 04, 2021.
The vote was:
Aye:  Rebecca Dye, Tim Lovelace, David Eaton, Lou Wallace, Steve Breeding and Carl Rhea
Nay:  None
EDWARD TILLER REAPPOINTED TO THE FINNEY COMMUNITY CENTER
Carl Rhea nominated Edward Tiller.
Motion made by Carl Rhea, second David Eaton that nominations cease and Edward Tiller be appointed by acclamation to the
Finney Community Center Board for a (2) two-year term, said term ending December 04, 2019.
The vote was:
Aye:  Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
LINDA CROSS APPOINTED TO THE HIGHWAY AND SAFETY COMMITTEE
Tim Lovelace nominated Linda Cross.
Motion made by Tim Lovelace, second Lou Wallace that nominations cease and Linda Cross be appointed by acclamation to the
Russell County Highway and Safety Committee for a (2) two-year term, said term ending December 31, 2019.
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF THE NOVEMBER 06, 2017 MINUTES
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve the November 06,
2017 minutes and dispense with the reading thereof.
December 04, 2017
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, December 04, 2017 at 6:00 pm at
the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Lonzo Lester, Clerk
Absent: Mark Mitchell
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve the agenda as,
amended with the addition of Executive Session.
The vote was:
Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, David Eaton and Steve Breeding
Nay: None
Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag
PUBLIC HEARING HELD ON THE STORM WATER MANAGEMENT ORDINANCE
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Storm Water
Management Ordinance. The Chairman opened the public hearing to comments. Hearing none the public hearing was closed.
Presentations
Lesley Brooks, Coordinator for Education and Training gave the Board a brief overview of the activities and classes that are
currently being offered.
Board Appointments
VICK! PORTER REAPPOINTED TO THE APPALACHIAN JUVENILE COMMISSION
Rebecca Dye nominated Vicki Porter.
Motion made by Rebecca Dye, second Tim Lovelace that nominations cease and Vicki Porter be appointed by acclamation to the
Appalachian Juvenile Commission for a (4) four-year term, said term ending December 04, 2021.
The vote was:
‘Aye: Rebecca Dye, Tim Lovelace, David Eaton, Lou Wallace, Steve Breeding and Carl Rhea
Nay: None
EDWARD TILLER REAPPOINTED TO THE FINNEY COMMUNITY CENTER
Carl Rhea nominated Edward Tiller.
Motion made by Carl Rhea, second David Eaton that nominations cease and Edward Tiller be appointed by acclamation to the
Finney Community Center Board for a (2) two-year term, said term ending December 04, 2019.
The vote was:
‘Aye: Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
LINDA CROSS APPOINTED TO THE HIGHWAY AND SAFETY COMMITTEE
Tim Lovelace nominated Linda Cross.
Motion made by Tim Lovelace, second Lou Wallace that nominations cease and Linda Cross be appointed by acclamation to the
Russell County Highway and Safety Committee for a (2) two-year term, said term ending December 31, 2019.
The vote was:
Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF THE NOVEMBER 06, 2017 MINUTES
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve the November 06,
2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and Steve Breeding
Nay:  None
APPROVAL OF THE NOVEMBER 17, 2017 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the November 17,
2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and Steve Breeding
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $962,118.00 including reoccurring and withholdings.
The vote was:
Aye:  Carl Rhea, David Eaton, Rebecca Dye, Tim Lovelace, Lou Wallace and Steve Breeding
Nay:  None
Citizens Comment
The Chairman opened citizens comment period, hearing none citizens comment was closed.
EXECUTIVE SESSION
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors enter into Executive (closed)
Session pursuant to Virginia code 2.2-3711(A) (5) concerning a prospective business or industry and Virginia code 2.2-3711(A) (7)
for discussion concerning actual or probable litigation.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay:  None
NOTE:  Mark Mitchell entered Executive Session at 7:30 pm.
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information  Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
County Administrator Reports and Requests
AUTHORIZATION OF A VDOT PROPERTY OWNERSHIP TRANSFER RESOLUTION FOR A WELCOME CENTER
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to authorize a VDOT Property
Ownership Transfer Resolution for the Development of the Russell County and St. Paul Welcome Center site.
The vote was:
Aye:  Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Mark Mitchell
Nay:  None
AUTHORIZATION OF A VDOT LAND USE PERMIT RESOLUTION FOR DOG TOWN DISPOSAL SITE
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to authorize a VDOT Land Use
Permit Resolution for Commercial Entrance of the Dog Town Disposal Site.
The vote was:
The vote was:
‘Aye: David Eaton, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and Steve Breeding
Nay: None
APPROVAL OF THE NOVEMBER 17, 2017 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the November 17,
2017 minutes and dispense with the reading thereof.
The vote was:
Aye: David Eaton, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and Steve Breeding
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $962,118.00 including reoccurring and withholdings.
The vote was:
‘Aye: Carl Rhea, David Eaton, Rebecca Dye, Tim Lovelace, Lou Wallace and Steve Breeding
Nay: None
Citizens Comment
The Chairman opened citizens comment period, hearing none citizens comment was closed.
EXECUTIVE SESSION
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors enter into Executive (closed)
Session pursuant to Virginia code 2.2-3711(A) (5) concerning a prospective business or industry and Virginia code 2.2-3711(A) (7)
for discussion concerning actual or probable litigation
The vote was:
Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay: None
NOTE: Mark Mitchell entered Executive Session at 7:30 pm.
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace - AYE
Carl Rhea - AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding — AYE
Mark Mitchell - AYE
County Administrator Reports and Requests
AUTHORIZATION OF A VDOT PROPERTY OWNERSHIP TRANSFER RESOLUTION FOR A WELCOME CENTER
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to authorize a VDOT Property
Ownership Transfer Resolution for the Development of the Russell County and St. Paul Welcome Center site.
The vote was:
‘Aye: Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Mark Mitchell
Nay: None
AUTHORIZATION OF A VDOT LAND USE PERMIT RESOLUTION FOR DOG TOWN DISPOSAL SITE
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to authorize a VDOT Land Use
Permit Resolution for Commercial Entrance of the Dog Town Disposal Site
The vote was:
Aye:  Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
AUTHORIZATION OF CPPD COMPREHENSIVE DEVELOPMENT STRATEGY
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to authorize the County to be
covered under the Cumberland Plateau Planning District Comprehensive Economic Development Strategy (CEDS).
The vote was:
Aye:  David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye, Carl Rhea, Steve Breeding and Mark Mitchell
Nay:  None
APPROVAL OF PAYMENT IN LIEU OF TAXES FOR PITTSTON PLACE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to authorize a payment in
lieu of taxes for Pittston Place in the amount of $2401.60 as requested by the Cumberland Plateau Regional Housing Authority.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca dye and Carl Rhea
Nay:  None
AUTHORIZATION OF A RUSSELL COUNTY IDA TAX GRANT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to authorize a real estate tax
grant in the amount of $14,531.11 for the Russell County Industrial Development Authority.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
APPROVAL OF HOLIDAY PAY FOR ACTIVE PART TIME EMPLOYEES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve holiday pay
(Thanksgiving Day and Christmas Day) for active part time County employees.
The vote was:
Aye:  David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
APPROVAL TO ADJOURN TO RECONVENE ON DECEMBER 07, 2017 AT 3:00 PM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on
Thursday, December 07, 2017 at 3:00 pm.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay:  None

Clerk of the Board                                                           Chairman
Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
AUTHORIZATION OF CPPD COMPREHENSIVE DEVELOPMENT STRATEGY
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to authorize the County to be
covered under the Cumberland Plateau Planning District Comprehensive Economic Development Strategy (CEDS)
The vote was:
‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye, Carl Rhea, Steve Breeding and Mark Mitchell
Nay: None
APPROVAL OF PAYMENT IN LIEU OF TAXES FOR PITTSTON PLACE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to authorize a payment in
ligu of taxes for Pittston Place in the amount of $2401.60 as requested by the Cumberland Plateau Regional Housing Authority.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca dye and Carl Rhea
Nay: None
AUTHORIZATION OF A RUSSELL COUNTY IDA TAX GRANT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to authorize a real estate tax
grant in the amount of $14,531.11 for the Russell County Industrial Development Authority.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
APPROVAL OF HOLIDAY PAY FOR ACTIVE PART TIME EMPLOYEES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve holiday pay
(Thanksgiving Day and Christmas Day) for active part time County employees.
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
APPROVAL TO ADJOURN TO RECONVENE ON DECEMBER 07, 2017 AT 3:00 PM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on
Thursday, December 07, 2017 at 3:00 pm.
The vote was:
Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay: None
Clerk of the Board Chairman