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November 06, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
06, 2017 at 4:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
APPROVAL OF THE AGENDA
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, David Eaton and Steve Breeding
Nay:  None
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent:  None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into Executive (closed) Session pursuant to Virginia code 2.2-3711(A) (1) for discussion concerning
personnel and Virginia code 2.2-3711(A) (7) contractual matters.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay:  None
*NOTE:  Mark Mitchell left the meeting at 5:35 pm.
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to return
to regular session.
November 06, 2017
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
06, 2017 at 4:00 pm at the Russell County Government Center in Lebanon, Virginia,
The Clerk called the meeting to order.
APPROVAL OF THE AGENDA
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, David Eaton and Steve Breeding
Nay: None
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent: None
EXECUTIVE SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into Executive (closed) Session pursuant to Virginia code 2.2-3711(A) (1) for discussion concerning
personnel and Virginia code 2.2-3711(A) (7) contractual matters.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay: None
*NOTE: Mark Mitchell left the meeting at 5:35 pm,
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to return
to regular session.
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Invocation by Pastor Timothy Hankins, Lebanon Memorial United Methodist Church followed by the
Pledge of Allegiance to the Flag.
Dante Sewer System Information Session:  An information session was held concerning the Dante
Sewer System.  Several citizens voiced opinions and asked the Board questions concerning this project.
ANDY SMITH APPOINTED TO THE PLANNING COMMISSION
David Eaton nominated Andy Smith.
Motion made by Tim Lovelace, second David Eaton that nominations cease and Andy Smith be
appointed by acclamation to the Russell County Planning Commission for a (4) four-year term, said term
ending November 06, 2021.
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
APPROVAL OF THE OCTOBER 02, 2017 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the October 02, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Carl Rhea, Steve Breeding, David Eaton, Lou Wallace and Rebecca Dye
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (i) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters
heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace ~ AYE
Lou Wallace ~ AYE
Carl Rhea — AYE
David Eaton ~ AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Invocation by Pastor Timothy Hankins, Lebanon Memorial United Methodist Church followed by the
Pledge of Allegiance to the Flag.
Dante Sewer System Information Session: An information session was held concerning the Dante
Sewer System. Several citizens voiced opinions and asked the Board questions concerning this project
ANDY SMITH APPOINTED TO THE PLANNING COMMISSION
David Eaton nominated Andy Smith.
Motion made by Tim Lovelace, second David Eaton that nominations cease and Andy Smith be
appointed by acclamation to the Russell County Planning Commission for a (4) four-year term, said term
ending November 06, 2021
The vote was:
‘Aye: Tim Lovelace, David Eaton, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
APPROVAL OF THE OCTOBER 02, 2017 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the October 02, 2017 minutes and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Carl Rhea, Steve Breeding, David Eaton, Lou Wallace and Rebecca Dye
Nay:  None
APPROVAL OF THE OCTOBER 16, 2017 MINUTES
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the October 16, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,408,665.65, including reoccurring and
withholdings.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay:  None
Citizens Comment
Kelly McBride Delph, Russell County Public Library invited the Board to attend a Veterans Day exhibit
featuring the bust of fallen Marine Ryan McGlothlin at the library on Friday, November 10, 2017.
The Chairman closed citizens comment period.
County Administrator Reports and Requests
PUBLIC HEARING TO BE HELD ON A VDOT BRIDGE #6270 ABANDONMENT ON DECEMBER 04, 2017
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
hold a public hearing on a VDOT bridge abandonment of structure #6270 located on Route 758 (Willis
Chapel Circle) on December 04, 2017 at 6:00 pm.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
Nay:  None
A request from Cumberland Plateau Regional Housing Authority for a payment in lieu of taxes for
Pittston Place was tabled.
Nay: None
APPROVAL OF THE OCTOBER 16, 2017 MINUTES
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the October 16, 2017 minutes and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,408,665.65, including reoccurring and
withholdings.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay: None
Citizens Comment
Kelly McBride Delph, Russell County Public Library invited the Board to attend a Veterans Day exhibit
featuring the bust of fallen Marine Ryan McGlothlin at the library on Friday, November 10, 2017.
The Chairman closed citizens comment period
‘ ink R Ri
PUBLIC HEARING TO BE HELD ON A VDOT BRIDGE #6270 ABANDONMENT ON DECEMBER 04, 2017
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
hold a public hearing on a VDOT bridge abandonment of structure #6270 located on Route 758 (Willis
Chapel Circle) on December 04, 2017 at 6:00 pm.
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
Nay: None
Arequest from Cumberland Plateau Regional Housing Authority for a payment in lieu of taxes for
Pittston Place was tabled.
AUTHORIZATION OF A USDA CANNERY GRANT
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize a USDA Cannery Grant application in the amount of $251,000.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay:  None
CHERYL ROBINETTE APPOINTED TO THE VASAP POLICY BOARD
Motion made by Rebecca Dye, second Lou Wallace and duly approved by the Board of Supervisors to re-
appoint Cheryl Robinette to the Virginia Alcohol Safety Program Policy Board for a (3) three-year term,
said term ending December 01, 2020.
The vote was:
Aye:  Rebecca Dye, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace and Steve Breeding
Nay:  None
APPROVAL OF A BRYNE/JAG GRANT FROM DCJS
Motion made by Lou Wallace, second Rebecca Dye and duly approved by the Board of Supervisors to
approve and accept a Bryne/JAG Grant from the Department of Criminal Justice Services in the amount
of $9,979.00.
The vote was:
Aye:  Lou Wallace, Rebecca Dye, David Eaton, Carl Rhea, Steve Breeding and Tim Lovelace
Nay:  None
APPROVAL TO PURCHASE TURKEY VOUCHERS
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
purchase vouchers for turkeys to be distributed by the Mountain Movers organization.
The vote was:
Aye:  Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF A LITTER PREVENTION RECYCLING PROGRAM GRANT
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve and accept a Litter Prevention and Recycling Program Grant in the amount of $12,759.00 to be
distributed as follows:
County of Russell:  $8870.00
Town of Cleveland:  $1039.00
Town of Honaker:  $1039.00
Town of Lebanon:  $1811.00
The vote was:
AUTHORIZATION OF A USDA CANNERY GRANT
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
authorize a USDA Cannery Grant application in the amount of $251,000.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay: None
CHERYL ROBINETTE APPOINTED TO THE VASAP POLICY BOARD
Motion made by Rebecca Dye, second Lou Wallace and duly approved by the Board of Supervisors to re-
appoint Cheryl Robinette to the Virginia Alcohol Safety Program Policy Board for a (3) three-year term,
said term ending December 01, 2020.
The vote was:
Aye: Rebecca Dye, Lou Wallace, Carl Rhea, David Eaton, Tim Lovelace and Steve Breeding
Nay: None
APPROVAL OF A BRYNE/JAG GRANT FROM DCJS
Motion made by Lou Wallace, second Rebecca Dye and duly approved by the Board of Supervisors to
approve and accept a Bryne/JAG Grant from the Department of Criminal Justice Services in the amount
of $9,979.00.
The vote was:
‘Aye: Lou Wallace, Rebecca Dye, David Eaton, Carl Rhea, Steve Breeding and Tim Lovelace
Nay: None
APPROVAL TO PURCHASE TURKEY VOUCHERS
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
purchase vouchers for turkeys to be distributed by the Mountain Movers organization.
The vote was:
‘Aye: Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF A LITTER PREVENTION RECYCLING PROGRAM GRANT
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to.
approve and accept a Litter Prevention and Recycling Program Grant in the amount of $12,759.00 to be
distributed as follows:
County of Russell: $8870.00
Town of Cleveland: $1039.00
Town of Honaker: $1039.00
Town of Lebanon: $1811.00
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
A request from the Russell County IDA for a real estate grant in the amount of $14,543.11 was tabled.
APPROVAL OF A PAYMENT TO ACI SYSTEMS, INC. FOR THE LEBANON HIGH SCHOOL ROOF CONTRACT
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
authorize a payment to ACI Systems, Inc. for the Lebanon High School Roof Contract in the amount of
$48,713.00.
The vote was:
Aye:  Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace and Steve Breeding
Nay:  None
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR SUSAN BREEDING
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Susan Breeding to an expiration date of June 2020.
The vote was:
Aye:  Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Rebecca Dye
Nay:  None
Abstain:  Steve Breeding
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR YVONNE DYE
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
change the term of Library Board Trustee member Yvonne Dye to an expiration date of June 2020.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR KAREN HERNDON
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Karen Herndon to an expiration date of June 2021.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR ANN MONK
Motion made by Lou Wallace, second Rebecca Dye and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Ann Monk to an expiration date of June 2021.
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
Arequest from the Russell County IDA for a real estate grant in the amount of $14,543.11 was tabled
APPROVAL OF A PAYMENT TO ACI SYSTEMS, INC. FOR THE LEBANON HIGH SCHOOL ROOF CONTRACT
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
authorize a payment to ACI Systems, Inc. for the Lebanon High Schoo! Roof Contract in the amount of
$48,713.00.
The vote was:
Aye: Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace and Steve Breeding
Nay: None
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Susan Breeding to an expiration date of June 2020.
The vote was:
Aye: Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Rebecca Dye
Nay: None
Abstain: Steve Breeding
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR YVONNE DYE
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
change the term of Library Board Trustee member Yvonne Dye to an expiration date of June 2020.
The vote was:
Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR KAREN HERNDON
Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Karen Herndon to an expiration date of June 2021
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF LIBRARY BOARD APPOINTMENT TERM CHANGE FOR ANN MONK
Motion made by Lou Wallace, second Rebecca Dye and duly approved by the Board of Supervisors to
change the term of Library Board of Trustee member Ann Monk to an expiration date of June 2021
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF $500 TO THE FESTIVAL OF THE ARTS
Motion made by Rebecca Dye, second Lou Wallace and duly approved by the Board of Supervisors to
approve an allocation to the Southwest Virginia Community College Educational Foundation for the
Festival of the Arts in the amount of $500.00.
The vote was:
Aye:  Rebecca Dye, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and David Eaton
Nay:  None
PUBLIC HEARING TO BE HELD ON RC STORM WATER MANAGEMENT ON DEC. 04, 2017
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
authorize a Russell County Storm Water Management public hearing on December 04, 2017 at 6:00 pm.
The vote was
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay:  None
APPROVAL OF AN EMERGENCY MANAGEMENT TRAVEL REQUEST
Motion made by Rebecca Dye, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request for the Emergency Management Department.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR THE SOLID WASTE DEPARTMENT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve a travel request from the Solid Waste Department.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay:  None
APPROVAL TO ADJOURN
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
adjourn.
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF $500 TO THE FESTIVAL OF THE ARTS
Motion made by Rebecca Dye, second Lou Wallace and duly approved by the Board of Supervisors to
approve an allocation to the Southwest Virginia Community College Educational Foundation for the
Festival of the Arts in the amount of $500.00.
The vote was:
‘Aye: Rebecca Dye, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and David Eaton
Nay: None
PUBLIC HEARING TO BE HELD ON RC STORM WATER MANAGEMENT ON DEC. 04, 2017
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
authorize a Russell County Storm Water Management public hearing on December 04, 2017 at 6:00 pm.
The vote was
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay: None
APPROVAL OF AN EMERGENCY MANAGEMENT TRAVEL REQUEST
Motion made by Rebecca Dye, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request for the Emergency Management Department.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay: None
APPROVAL OF A TRAVEL REQUEST FOR THE SOLID WASTE DEPARTMENT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
approve a travel request from the Solid Waste Department.
The vote was:
Aye: David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay: None
APPROVAL TO ADJOURN
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
adjourn.
The vote was
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay:  None

Clerk of the Board                                                                 Chairman
The vote was.
Aye: David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Carl Rhea and Steve Breeding
Nay: None
Clerk of the Board Chairman