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April 03, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, April 03,
2017 at 6:00 pm at the Russell County Conference Center in Lebanon, Virginia.  A closed session was
held prior to the meeting at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent:  None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay:  None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
April 03, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, April 03,
2017 at 6:00 pm at the Russell County Conference Center in Lebanon, Virginia. A closed session was
held prior to the meeting at 5:00 pm.
The Clerk called the me
gto order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent: None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay: None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place?  Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
Invocation by Nate Kiser, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay:  None
PUBLIC HEARING HELD ON THE JUNKYARD ORDINANCE
Pursuant to being advertised for (2) two consecutive weeks, a public hearing was held on the Junkyard
Ordinance.  The Chairman explained that a County Agent will be sent out to the commercial
establishments in the County to talk with and inspect each one.  Comments and input will then be
presented to the Board.  The Chair opened the public hearing to comments.
Several citizens voiced opinions about how the definition of a junkyard is defined, how it will be
enforced and who would make the decision on the classification of a business as a junkyard.  After
addressing some of the questions and concerns, the Chairman closed the public hearing.
Presentations
Jennifer Bourne, Clinch Valley Community Action asked that the Board proclaim April as Sexual Assault
Awareness Month.
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace ~ AYE
Lou Wallace - AYE
Carl Rhea ~ AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Mark Mitchell - AYE
Invocation by Nate Kiser, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as presented.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding
Nay: None
PUBLIC HEARING HELD ON THE JUNKYARD ORDINANCE
Pursuant to being advertised for (2) two consecutive weeks, a public hearing was held on the Junkyard
Ordinance. The Chairman explained that a County Agent will be sent out to the commercial
establishments in the County to talk with and inspect each one. Comments and input will then be
presented to the Board. The Chair opened the public hearing to comments,
Several citizens voiced opinions about how the definition of a junkyard is defined, how it will be
enforced and who would make the decision on the classification of a business as a junkyard. After
addressing some of the questions and concerns, the Chairman closed the public hearing,
Presentations
Jennifer Bourne, Clinch Valley Community Action asked that the Board proclaim April as Sexual Assault
Awareness Month.
PROCLAIMATION OF APRIL AS SEXUAL ASSAULT AWARENESS MONTH
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
proclaim the month of April as Sexual Assault Awareness Month.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
GARY DOTSON AND JEFF LEWIS APPOINTED TO THE RUSSELL COUNTY WATER AND SEWAGE
AUTHORITY
Carl Rhea nominated Billy Wayne Wampler
Tim Lovelace nominated Gary Dotson
Lou Wallace nominated Jeff Lewis
The vote was as follows:
Jeff Lewis – (6) votes: Lou Wallace, Mark Mitchell, Steve Breeding, Rebecca Dye, David Eaton and Tim
Lovelace
Gary Dotson – (5) five votes:  Rebecca Dye, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Billy Wayne Wampler – (2) two votes:  Carl Rhea and David Eaton
Gary Dotson and Jeff Lewis were appointed to the Russell County Water and Sewage Authority for (3)
three year terms, said terms ending April 03, 2020.
BOBBIE GULLET, ARTHUR PHILLIPS AND WANDA OSBORNE APPOINTED TO THE DANTE COMMUNITY
CENTER BOARD
Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to
appoint Bobbie Gullet, Arthur Phillips and Wanda Osborne tot the Dante Community Center Board for
(2) two year terms, said terms ending April 03, 2019.
The vote was:
Aye:  Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
CHARLES EDMONDS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to
re-appoint Charles Edmonds to the Russell County Planning Commission for a (4) four year term, said
term ending April 03, 2021.
The vote was:
Aye:  Mark Mitchell, Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton
Nay:  None
PROCLAIMATION OF APRIL AS SEXUAL ASSAULT AWARENESS MONTH
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
proclaim the month of April as Sexual Assault Awareness Month.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
GARY DOTSON AND JEFF LEWIS APPOINTED TO THE RUSSELL COUNTY WATER AND SEWAGE
‘AUTHORITY
Carl Rhea nominated Billy Wayne Wampler
Tim Lovelace nominated Gary Dotson
Lou Wallace nominated Jeff Lewis
The vote was as follows:
Jeff Lewis - (6) votes: Lou Wallace, Mark Mitchell, Steve Breeding, Rebecca Dye, David Eaton and Tim
Lovelace
Gary Dotson — (5) five votes: Rebecca Dye, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Billy Wayne Wampler — (2) two votes: Carl Rhea and David Eaton
Gary Dotson and Jeff Lewis were appointed to the Russell County Water and Sewage Authority for (3)
three year terms, said terms ending April 03, 2020.
BOBBIE GULLET, ARTHUR PHILLIPS AND WANDA OSBORNE APPOINTED TO THE DANTE COMMUNITY
CENTER BOARD
Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to
appoint Bobbie Gullet, Arthur Phillips and Wanda Osborne tot the Dante Community Center Board for
(2) two year terms, said terms ending April 03, 2019,
The vote was:
‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
CHARLES EDMONDS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to
re-appoint Charles Edmonds to the Russell County Planning Commission for a (4) four year term, said
term ending April 03, 2021.
The vote was:
‘Aye: Mark Mitchell, Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton
Nay: None
APPROVAL OF THE MARCH 13, 2017 MINUTES
Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the March 13, 2017 minutes as amended and dispense with the reading thereof.
The vote was:
Aye:  Carl Rhea, Mark Mitchell, Tim Lovelace, Rebecca Dye, David Eaton, Steve Breeding and Lou Wallace
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $520,828.12.
The vote was:
Aye:  Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye and Mark Mitchell
Nay:  None
County Attorney Reports and Requests
Matt Crum addressed the Board concerning the Russell County Schools Energy Performance Contract
financing.  He stated that some technical issues have arisen and that prevents the County from entering
into to a financing contract with the First Bank and Trust Co. and recommended that the Board rescind
the motion authorizing this contract.  He asked that they approve a contract with Bank of America.
APPROVAL TO RESCIND A MOTION APPROVING FIRST BANK AND TRUST CO.  AGREEMENT TO
FINANCE SCHOOL ENERGY PERFORMANCE CONTRACT
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
rescind the approval of First Bank and Trust Company financing of the Russell County Schools Energy
Performance Contract.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF RUSSELL COUNTY SCHOOLS ENERGY PERFORMANCE CONTRACT FINANCING WITH
BANK OF AMERICA
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve a financing agreement for Russell County Schools Energy Performance Contract with Bank of
America.
The vote was:
Aye:  David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Mark Mitchell
Nay:  None
County Administrator Reports and Requests
‘APPROVAL OF THE MARCH 13, 2017 MINUTES
Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the March 13, 2017 minutes as amended and dispense with the reading thereof.
The vote was:
‘Aye: Carl Rhea, Mark Mitchell, Tim Lovelace, Rebecca Dye, David Eaton, Steve Breeding and Lou Wallace
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to.
approve general county invoices in the amount of $520,828.12.
The vote was:
‘Aye: Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye and Mark
Nay: None
County Attorney Reports and Requests
Matt Crum addressed the Board concerning the Russell County Schools Energy Performance Contract
financing. He stated that some technical issues have arisen and that prevents the County from entering
into to a financing contract with the First Bank and Trust Co. and recommended that the Board rescind
the motion authorizing this contract. He asked that they approve a contract with Bank of America,
APPROVAL TO RESCIND A MOTION APPROVING FIRST BANK AND TRUST CO. AGREEMENT TO
FINANCE SCHOOL ENERGY PERFORMANCE CONTRACT
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
rescind the approval of First Bank and Trust Company financing of the Russell County Schools Energy
Performance Contract.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF RUSSELL COUNTY SCHOOLS ENERGY PERFORMANCE CONTRACT FINANCING WITH
BANK OF AMERICA
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve a financing agreement for Russell County Schools Energy Performance Contract with Bank of
America.
The vote was:
Aye: David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Mark Mitchell
Nay: None
County Administrator Reports and Requests
APPROVAL TO ESTABLISH A SOLID WASTE COMMERICAL CONTRACTORS HAUL FEE OF $500
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
establish a $500.00 solid waste commercial contractor haul fee.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL TO ADVERTISE AND HIRE A CASTLEWOOD CANNERY SUPERVISOR
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to
advertise and hire a Castlewood Cannery supervisor.
The vote was:
Aye:  Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A DONATION OF $1000 TO THE HONAKER REDBUD FESTIVAL
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
authorize a donation of $1000.00 to the Honaker Redbud Festival.
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF A $250 DONATION FOR HONAKER KIDS FISHING DAY
Motion made by David Eaton second Mark Mitchell to authorize a donation of $250.00 for Honaker Kids
Fishing Day.
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
APPROVAL OF A $250.00 DONATION FOR 22ND ANNUAL RUSSELL COUNTY KIDS FISHING DAY
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
authorize a donation of $250.00 for 22ND Annual Russell County Kids Fishing Day.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye, Tim Lovelace and Steve Breeding
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR THE COMMISSIONER OF THE REVENUE’S OFFICE
APPROVAL TO ESTABLISH A SOLID WASTE COMMERICAL CONTRACTORS HAUL FEE OF $500
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
establish a $500.00 solid waste commercial contractor haul fee.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL TO ADVERTISE AND HIRE A CASTLEWOOD CANNERY SUPERVISOR
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to.
advertise and hire a Castlewood Cannery supervisor.
The vote was:
‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A DONATION OF $1000 TO THE HONAKER REDBUD FESTIVAL
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
authorize a donation of $1000.00 to the Honaker Redbud Festival.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF A $250 DONATION FOR HONAKER KIDS FISHING DAY
Motion made by David Eaton second Mark Mitchell to authorize a donation of $250.00 for Honaker Kids
Fishing Day,
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
APPROVAL OF A $250.00 DONATION FOR 22° ANNUAL RUSSELL COUNTY KIDS FISHING DAY
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
authorize a donation of $250.00 for 22*° Annual Russell County Kids Fishing Day.
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye, Tim Lovelace and Steve Breeding
Nay: None
APPROVAL OF A TRAVEL REQUEST FOR THE COMMISSIONER OF THE REVENUE’S OFFICE
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
approve a travel request for the Commissioner of the Revenue’s office.
The vote was:
Aye:  David Eaton, Mark Mitchell, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Lou Wallace
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for the Emergency Management Coordinator.
The vote was:
Aye:  Rebecca Dye, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None

Clerk of the Board                                                                        Chairman
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
approve a travel request for the Commissioner of the Revenue’s office.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Lou Wallace
Nay: None
APPROVAL OF A TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for the Emergency Management Coordinator.
The vote was:
‘Aye: Rebecca Dye, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
Clerk of the Board Chairman