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February 06, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, February
06, 2017 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.  A closed session
was held prior to the meeting beginning at 5:00 pm.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent:  None
APPROVAL OF THE AGENDA
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as presented with the addition of closed session.
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
February 06, 2017
Arregular monthly meeting of the Russell County Board of Supervisors was held on Monday, February
06, 2017 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. A closed session
was held prior to the meeting beginning at 5:00 pm.
The Clerk called the me
gto order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Absent: None
APPROVAL OF THE AGENDA
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as presented with the addition of closed session.
The vote was:
Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye
Nay:  None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place?  Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
Invocation by Rick Thompson, Treasurer of Russell County followed by the Pledge of Allegiance to the
Flag.
PRESENTATIONS
Brian Ferguson, Russell County Waste Management Department gave the Board a brief presentation on
the current waste management operations with a power point presentation.
Kim Short, Russell County Health and Fitness gave an update on the recent happenings of the fitness
center including the addition of the 24 hours access and employee discount.  She stated that at present
they have 150 members.   Mrs. Short also gave a brief tourism update.
Briana Apgar, Community Assessment Planner for the Virginia Department of Health explained that the
CHA is a community driven evaluation to better understand life and health for residents in your
community.  She invited everyone to attend the first assessment team meeting on February 14.
The Board recognized the Boy Scouts in the audience and thanked them for attending.
Nay: None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace — AYE
Lou Wallace — AYE
Carl Rhea ~ AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Mark Mitchell ~ AYE
Invocation by Rick Thompson, Treasurer of Russell County followed by the Pledge of Allegiance to the
Flag.
PRESENTATIONS.
Brian Ferguson, Russell County Waste Management Department gave the Board a brief presentation on
the current waste management operations with a power point presentation.
Kim Short, Russell County Health and Fitness gave an update on the recent happenings of the fitness
center including the addition of the 24 hours access and employee discount. She stated that at present
they have 150 members. Mrs. Short also gave a brief tourism update.
Briana Apgar, Community Assessment Planner for the Virginia Department of Health explained that the
CHA is a community driven evaluation to better understand life and health for residents in your
community. She invited everyone to attend the first assessment team meeting on February 14.
The Board recognized the Boy Scouts in the audience and thanked them for attending.
Kelly Hill, Blood Assurance Business District Manager shared some information about the benefits of
donating blood.
New Business
APPROVAL OF THE JANUARY 03, 2017 MINUTES
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 03, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye

Nay:  None
APPROVAL OF THE JANUARY 20, 2017 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the January 20, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF THE JANUARY 25, 2017 MINUTES
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 25, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea and Mark Mitchell
Nay:  None
Abstain:  Rebecca Dye and Steve Breeding
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $ 1,145,875.88 including reoccurring and withholdings.
The vote was:
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
Citizens Comment
Reggie Childers, Lebanon commented that St.Paul, Cleveland, Honaker and Lebanon have all have
accepted the need for tourism.  He stated that on June 13, 2017 at 7:00 pm the Lebanon Lions Club will
sponsor a meeting with the new president of Appalachian Power.  He asked that the Town Council and
the Board members attend.  He also suggested decoration with Christmas trees in the front foyer of the
government center.
Kelly Hill, Blood Assurance Business District Manager shared some information about the benefits of
donating blood.
New Business
APPROVAL OF THE JANUARY 03, 2017 MINUTES.
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 03, 2017 minutes and dispense with the reading thereof
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye
Nay: None
APPROVAL OF THE JANUARY 20, 2017 MINUTES,
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the January 20, 2017 minutes and dispense with the reading thereof.
The vote was:
Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF THE JANUARY 25, 2017 MINUTES,
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the January 25, 2017 minutes and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea and Mark Mitchell
Nay: None
‘Abstain: Rebecca Dye and Steve Breeding
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $ 1,145,875.88 including reoccurring and withholdings.
The vote was:
‘Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
Citizens Comment
Reggie Childers, Lebanon commented that St-Paul, Cleveland, Honaker and Lebanon have all have
accepted the need for tourism. He stated that on June 13, 2017 at 7:00 pm the Lebanon Lions Club will
sponsor a meeting with the new president of Appalachian Power. He asked that the Town Council and
the Board members attend. He also suggested decoration with Christmas trees in the front foyer of the
government center.
The Chairman closed Citizens Comment.
Constitutional Officer Reports and Requests
Rick Thompson, Treasurer gave an update on the progress of tax collection through the end of January.
County Attorney Reports and Requests
Matthew Crum, County Attorney addressed the Board concerning the Russell County School Board Energy
Performance Financing Contract. He explained that we had received two bids, Bank of America and First
Bank and Trust Company.
APPROVAL TO NEGIOTIATE AND ENTER INTO A CONTRACT WITH FIRST BANK AND TRUST COMPANY
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
authorize negotiation’s and enter into a financing agreement with First Bank and Trust Company for the
Russell County School Board Energy Performance Financing Contract.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay:  None
County Administrator Reports and Requests
APPROVAL TO TRANSFER ELK GARDEN AND CLEVELAND SCHOOLS TO THE COUNTY
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the transfer ownership of the Elk Garden and Cleveland Schools from the Russell County School
Board to the County.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF VIOLENCE AGAINST WOMEN GRANT IN THE AMOUNT OF $46,905
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve and appropriate the Violence Against Women Grant from the Department of Juvenile Justice
Services in the amount of $46,905.00.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO HOLD A PUBLIC HEARING ON THE JUNKYARD ORDIANCE
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
authorize a public hearing on the Russell County Junkyard Ordinance for the March 2017 Board meeting.
The Chairman closed Citizens Comment.
Constitutional Officer Reports and Requests
Rick Thompson, Treasurer gave an update on the progress of tax collection through the end of January.
County Attorney Reports and Requests
Matthew Crum, County Attorney addressed the Board concerning the Russell County School Board Energy
Performance Financing Contract. He explained that we had received two bids, Bank of America and First
Bank and Trust Company.
APPROVAL TO NEGIOTIATE AND ENTER INTO A CONTRACT WITH FIRST BANK AND TRUST COMPANY
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
authorize negotiation’s and enter into a financing agreement with First Bank and Trust Company for the
Russell County School Board Energy Performance Financing Contract.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
County Administrator Reports and Requests
APPROVAL TO TRANSFER ELK GARDEN AND CLEVELAND SCHOOLS TO THE COUNTY
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the transfer ownership of the Elk Garden and Cleveland Schools from the Russell County School
Board to the County.
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Bree
Nay: None
1g and Rebecca Dye
APPROVAL OF VIOLENCE AGAINST WOMEN GRANT IN THE AMOUNT OF $46,905
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to
approve and appropriate the Violence Against Women Grant from the Department of Juvenile Justice
Services in the amount of $46,905.00.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Car! Rhea, Tim Lovelace, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO HOLD A PUBLIC HEARING ON THE JUNKYARD ORDIANCE
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
authorize a public hearing on the Russell County Junkyard Ordinance for the March 2017 Board meeting.
The vote was:
Aye:  David Eaton, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Lou Wallace and Rebecca Dye
Nay:  None
APPROVAL OF A TRAVEL REQUEST FROM THE GENERAL REGISTRAR
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request from the General Registrar to travel to Hot Springs Va.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL FOR THE ASSESSOR ENS TRAINING
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for ENS Training for the Assessor’s Office.
The vote was:
Aye:  Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL TO APPROPRIATE $500.00 TO THE HONAKER HIGH SCHOOL ACADEMIC TEAM
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
appropriate $500.00 for the Honaker High School Academic Team to assist with the expenses of traveling
to the state tournament.
The vote was:
Aye:  Rebecca Dye, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
The Chairman recognized Becki Joyce, IDA Chairperson.  Ms. Joyce gave an update on some potential
prospects and thanked the Board for their attendance and participation in the Legislative Reception in
Richmond, Virginia.
APPROVAL TO CHANGE THE MARCH BOARD MEETING TO MARCH 13, 2017
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
change the Board of Supervisors meeting date from Monday, March 06, 2017 to Monday, March 13, 2017
at 6:00 pm.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay:  None
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Lou Wallace and Rebecca Dye
Nay: None
APPROVAL OF A TRAVEL REQUEST FROM THE GENERAL REGISTRAR
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to
approve a travel request from the General Registrar to travel to Hot Springs Va.
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL FOR THE ASSESSOR ENS TRAINING
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to
approve a travel request for ENS Training for the Assessor’s Office.
The vote was
‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL TO APPROPRIATE $500.00 TO THE HONAKER HIGH SCHOOL ACADEMIC TEAM
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
appropriate $500.00 for the Honaker High School Academic Team to assist with the expenses of traveling
to the state tournament.
The vote was:
‘Aye: Rebecca Dye, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
The Chairman recognized Becki Joyce, IDA Chairperson. Ms. Joyce gave an update on some potential
prospects and thanked the Board for their attendance and participation in the Legislative Reception in
Richmond, Virginia.
APPROVAL TO CHANGE THE MARCH BOARD MEETING TO MARCH 13, 2017
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to
change the Board of Supervisors meeting date from Monday, March 06, 2017 to Monday, March 13, 2017
at 6:00 pm.
The vote was:
Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Mark Mitchell and Rebecca Dye
Nay: None
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Steve Breeding
Nay:  None

Clerk of the Board                                                                             Chairman
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Steve Breeding
Nay: None
Clerk of the Board Chairman