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January 03, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, January 03,
2017 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Invocation by Randy Cross, Mill Creek Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None
PUBLIC HEARING HELD ON THE WATER ORDINANCE
Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was
held on the Water Ordinance.  The Chairman opened the public hearing to comments, hearing none, the
public hearing was closed.
PRESENTATION OF A PLAQUE TO BOARD OF SUPERVISORS BY THE VFW
Steve Ray and Jackie Gilbert representing the VFW Post 9864 thanked the Board of Supervisors for
everything they have done for them in the past year.  They presented the Board with a plaque to show
their appreciation.
The Chairman relinquished the Chair to the Clerk of the Board.
STEVE BREEDING ELECTED CHAIRMAN
David Eaton nominated Steve Breeding.
January 03, 2017
A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, January 03,
2017 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
Invocation by Randy Cross, Mill Creek Baptist Church followed by the Pledge of Allegiance to the Flag.
‘APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the agenda as amended
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
PUBLIC HEARING HELD ON THE WATER ORDINANCE
Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was
held on the Water Ordinance. The Chairman opened the public hearing to comments, hearing none, the
public hearing was closed.
PRESENTATION OF A PLAQUE TO BOARD OF SUPERVISORS BY THE VFW
Steve Ray and Jackie Gilbert representing the VFW Post 9864 thanked the Board of Supervisors for
everything they have done for them in the past year. They presented the Board with a plaque to show
their appreciation.
The Chairman relinquished the Chair to the Clerk of the Board.
STEVE BREEDING ELECTED CHAIRMAN
David Eaton nominated Steve Breeding,
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors
that nominations cease and Steve Breeding be elected Chairman of the Board of Supervisors by
acclamation for the CY 2017.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
The Clerk relinquished the Chair back to Steve Breeding.
DAVID EATON ELECTED VICE CHAIRMAN
Carl Rhea nominated David Eaton.
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors
that nominations cease and David Eaton be elected Vice Chairman of the Board of Supervisors by
acclamation for the CY 2017.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
The Chairman appointed Mark Mitchell as Director of Emergency Management and Carl Rhea as
Assistant for CY 2017.
The Chairman appointed Steve Breeding and David Eaton to the budget committee for CY 2017.
APPROVAL OF BOARD OF SUPERVISORS MEETING DATES AS PRESENTED
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the Board of Supervisors meeting dates for the first Monday of each month with alternative
meeting dates on holidays.   Closed session will be held at 5:00 pm with the regular Board meeting to
begin at 6:00 pm.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay:  None
RUSSELL COUNTY BOARD OF SUPERVISORS
                                                              REGULAR MEETING SCHEDULE 

2017
GOVERNMENTAL CENTER 6:00 P.M.
January 3rd, Tuesday
February 6th, Monday
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors
that nominations cease and Steve Breeding be elected Chairman of the Board of Supervisors by
acclamation for the CY 2017.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
The Clerk relinquished the Chair back to Steve Breeding.
DAVID EATON ELECTED VICE CHAIRMAN
Carl Rhea nominated David Eaton.
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors
that nominations cease and David Eaton be elected Vice Chairman of the Board of Supervisors by
acclamation for the CY 2017.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
‘The Chairman appointed Mark Mitchell as Director of Emergency Management and Carl Rhea as
Assistant for CY 2017.
The Chairman appointed Steve Breeding and David Eaton to the budget committee for CY 2017
APPROVAL OF BOARD OF SUPERVISORS MEETING DATES AS PRESENTED
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the Board of Supervisors meeting dates for the first Monday of each month with alternative
meeting dates on holidays. Closed session will be held at 5:00 pm with the regular Board meeting to
begin at 6:00 pm.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea
Nay: None
RUSSELL COUNTY BOARD OF SUPERVISORS
REGULAR MEETING SCHEDULE
2017
GOVERNMENTAL CENTER 6:00 P.M.
January 3", Tuesday
February 6", Monday
March 6th, Monday
April 3rd, Monday
      May 1st, Monday 

June 5th, Monday
July 3rd, Monday
July 4th, Tuesday- Holiday
(Alternate July 10th, Monday)
August 7th, Monday
September 4th, Monday
(Alternate September 5th, Tuesday or September 11th, Monday)
October 2nd, Monday
November 6th, Monday
December 4th, Monday- Christmas Parade
LONZO LESTER APPOINTED CLERK OF THE BOARD
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
appoint Lonzo Lester as Clerk of the Board for CY 2017.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
VICKI PORTER APPOINTED DEPUTY CLERK OF THE BOARD
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
appoint Vicki Porter Deputy Clerk of the Board for CY 2017.
The vote was:
Aye:  Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
New Business
APPROVAL OF THE DECEMBER 07, 2016 MINUTES
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the December 07, 2016 minutes as presented and dispense with the reading thereof.
March 6", Monday
April 3°, Monday
May 1", Monday
June 5, Monday
July 3%, Monday
July 4", Tuesday- Holiday
(Alternate July 10, Monday)
‘August 7, Monday
September 4", Monday
(Alternate September 5", Tuesday or September 11", Monday)
October 2"!, Monday
November 6", Monday
December 4", Monday- Christmas Parade
LONZO LESTER APPOINTED CLERK OF THE BOARD
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
appoint Lonzo Lester as Clerk of the Board for CY 2017.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
VICKI PORTER APPOINTED DEPUTY CLERK OF THE BOARD
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
appoint Vicki Porter Deputy Clerk of the Board for CY 2017.
The vote was:
Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
New Business
APPROVAL OF THE DECEMBER 07, 2016 MINUTES
Motion made by David Eaton, second Car! Rhea and duly approved by the Board of Supervisors to
approve the December 07, 2016 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF THE DECEMBER 13, 2016 MINUTES
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the December 13, 2016 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF THE DECEMBER 26, 2016 MINUTES
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the December 26, 2016 minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Mark Mitchell
Nay:  None
Abstain:  Rebecca Dye
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $665,685.39 (including withholdings and reoccurring).
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF THE PRE-AUTHORIZED PAYMENT LIST
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the pre-authorized payment list as presented:  The list of general expenditures the Board
approves annually to ensure the County complies with the Virginia Procurement Act which requires all
expenditures to be within 30 days or within terms of the contracts.  The expenditures are monthly
operational expenditures or approved contracts.
Utilities
Credit Card payments
Facility/Park/Vehicle payments (payroll)
Debt service
Contracts
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
The vote was:
‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
‘APPROVAL OF THE DECEMBER 13, 2016 MINUTES
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to.
approve the December 13, 2016 minutes as presented and dispense with the reading thereof.
The vote was:
‘Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF THE DECEMBER 26, 2016 MINUTES
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the December 26, 2016 minutes as presented and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Mark Mitchell
Nay: None
Abstain: Rebecca Dye
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to.
approve general county invoices in the amount of $665,685.39 (including withholdings and reoccurring)
The vote was:
Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark
Nay: None
hell
APPROVAL OF THE PRE-AUTHORIZED PAYMENT LIST
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the pre-authorized payment list as presented: The list of general expenditures the Board
approves annually to ensure the County complies with the Virginia Procurement Act which requires all
expenditures to be within 30 days or within terms of the contracts. The expenditures are monthly
operational expenditures or approved contracts.
Utilities
Credit Card payments
Facility/Park/Vehicle payments (payroll)
Debt service
Contracts
The vote was:
‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
Nay:  None
Citizens Comment
The Chairman opened citizens comment period.
Reggie Childers, Lebanon commented that the one word that kept coming up at the follow up meeting
of the Southwest Virginia Economic Forum was partnering.  The whole County needs more citizen
participation.  He also emphasized the need for access points along the Clinch River since it has been
designated as a blue way.   All four of the towns in Russell County have passed resolutions relative to
blue ways.   He asked the BOS to consider passing a Resolution similar to the one that Scott County
passed that underlines the necessity of some economic actions.
Kelly Gilmer, Lebanon stated that he had been to the Russell County Courthouse and feels that the
current security measures are not a viable solution. He was disappointed that the public cannot enter
the courthouse through the front door.
Becki Joyce, Chairperson of the IDA asked to address the Board in Closed Session.
The Chairman closed citizens comment period.
APPROVAL OF THE WATER ORDINANCE
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Water Ordinance as presented.
The vote was:
Aye:  Tim Lovelace, Carl Rhea, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APRROVAL TO RETURN TO REGULAR SESSION
Motion made by Tim Lovelace, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
Nay: None
Citizens Comment
‘The Chairman opened citizens comment period.
Reggie Childers, Lebanon commented that the one word that kept coming up at the follow up meeting
of the Southwest Virginia Economic Forum was partnering. The whole County needs more citizen
participation. He also emphasized the need for access points along the Clinch River since it has been
designated as a blue way. All four of the towns in Russell County have passed resolutions relative to
blue ways. He asked the BOS to consider passing a Resolution similar to the one that Scott County
passed that underlines the necessity of some economic actions.
Kelly Gilmer, Lebanon stated that he had been to the Russell County Courthouse and feels that the
current security measures are not a viable solution. He was disappointed that the public cannot enter
the courthouse through the front door.
Becki Joyce, Chairperson of the IDA asked to address the Board in Closed Session
The Chairman closed citizens comment period
APPROVAL OF THE WATER ORDINANCE
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Water Ordinance as presented.
The vote was:
‘Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to
enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective
business or industry, land acquisition, actual or probable litigation and personnel matters.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APRROVAL TO RETURN TO REGULAR SESSION
Motion made by Tim Lovelace, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information  Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place?  Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Mark Mitchell – AYE
County Attorney Reports and Requests
Matt Crum addressed the Board on the adoption of the County Bylaws.
APPROVAL OF THE RUSSELL COUNTY BYLAWS
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the Russell County Bylaws as presented with the provision that Robert’s Rules of Order will
apply in the event that issues arise that are not addressed in the Bylaws.
The vote was:
Aye:  Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay:  None
County Administrator Reports and Requests
APPROVAL OF VDOT RESOLUTION AUTHORIZING A SPEED LIMIT REDUCTION FOR RT. 82
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve a VDOT Resolution for a speed limit reduction on Route 82.
The vote was:
CER
ICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,
discussed or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Tim Lovelace ~ AYE
Lou Wallace ~ AYE
Carl Rhea AYE
David Eaton — AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Mark Mitchell - AYE
County Attorney Reports and Requests
Matt Crum addressed the Board on the adoption of the County Bylaws.
APPROVAL OF THE RUSSELL COUNTY BYLAWS
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to
approve the Russell County Bylaws as presented with the provision that Robert’s Rules of Order will
apply in the event that issues arise that are not addressed in the Bylaws.
The vote was:
‘Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
County Administrator Reports and Requests
APPROVAL OF VDOT RESOLUTION AUTHORIZING A SPEED LIMIT REDUCTION FOR RT. 82
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve a VDOT Resolution for a speed limit reduction on Route 82.
The vote was:
Aye:  Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF LONZO LESTER AS FINANCIAL AGENT AND VICKI PORTER AS ALTERNATE FOR WDB
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
appoint Lonzo Lester as financial agent for the Workforce Development Board and appoint Vicki Porter
as his alternate.
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL TO ADJOURN TO RECONVENE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday, January 25, 2017 at 6:00 pm in lobby of the Omni Hotel in
Richmond, Virginia.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Lou Wallace
Nay:  None

Clerk of the Board                                                                                  Chairman
‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
‘APPROVAL OF LONZO LESTER AS FINANCIAL AGENT AND VICKI PORTER AS ALTERNATE FOR WDB
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to
appoint Lonzo Lester as financial agent for the Workforce Development Board and appoint Vicki Porter
as his alternate.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL TO ADJOURN TO RECONVENE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday, January 25, 2017 at 6:00 pm in lobby of the Omni Hotel in
Richmond, Virginia.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Lou Wallace
Nay: None
Clerk of the Board Chairman