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May 18, 2016
An adjourned meeting of the Russell County Board of Supervisors was held on Wednesday, May 18, 2016 at 10:00 am at the
Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag.
Roll Call by the Clerk of the Board:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, County Administrator
Absent: None
PUBLIC HEARING ON THE FY 2016/2017 BUDGET, TAX RATES AND TAX DATES
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the FY 2016/2017
Budget.   The Chairman opened the public hearing, general comments were provided by:
Kelly McBride Delph requested an additional allocation for employee hours at both libraries.
The Chairman closed the public hearing.
New Business
Mickey Rhea, Building Official addressed the Board on the property in Dante that is will need to be disposed of.   He stated that
the structure was uninhabitable and the County should move forward.
Mark Mitchell left the meeting at 10:20 am.
The Board of Supervisors Workshop included discussion on the following:
Budget Issues
The County Administrator gave an overview of the proposed FY 2016/2017 budget.  Our general fund operating budget has
reduced by 1.64%, but still includes a 2% raise for all County Employees.  Special revenue funds have also decreased mostly due
to a decrease in the coal severance tax.  The overall budget reduced from 36.1 million to 35.1 million.    He also added that our
regional jail population has reduced tremendously resulting in a half a million dollar savings annually.
Other topics discussed included a possible business license, establishment of a food and beverage tax, abolishing the decal tax
and raising personal property tax to $1.90 which would have no tax impact.  David Eaton also suggested introducing legislation
to put Russell on vehicle tags to better identify residents at our solid waste sites.
Mr. Eaton announced that a Veterans Administration Forum will be held in June at the Russell County Conference Center that
will include veterans from six counties in cooperation with the Russell County Medical Center.  They will be signing up veterans
to allow them to utilize RCMC.  He encouraged all veterans to attend.  The date of the event will be announced in the local
paper.
The Russell School’s Energy Performance Contract was also discussed, they will meet with school board representatives at a later
date.
Mark Mitchell returned to the Board meeting.
The Board discussed the decal tax issue again and decided not to take any action at this time.
The Chairman called a recess for lunch.
The Chairman called the meeting back to order.
HIGHWAY AND SAFETY COMMITTEE STIPEND INCREASE TO $50.00 PER MEETING
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to increase the Highway and
Safety Committee stipend to $50.00 per meeting in the FY 2016/2017 budget.
The vote was:
Aye:  Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay:  None
Abstain:  Mark Mitchell
May 18, 2016
‘An adjourned meeting of the Russell County Board of Supervisors was held on Wednesday, May 18, 2016 at 10:00 am at the
Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag,
Roll Call by the Clerk of the Board:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, County Administrator
Absent: None
PUBLIC HEARING ON THE FY 2016/2017 BUDGET, TAX RATES AND TAX DATES
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the FY 2016/2017
Budget. The Chairman opened the public hearing, general comments were provided by:
Kelly McBride Delph requested an additional allocation for employee hours at both libraries.
The Chairman closed the public hearing.
New Business
Mickey Rhea, Building Official addressed the Board on the property in Dante that is will need to be disposed of. He stated that
the structure was uninhabitable and the County should move forward.
Mark Mitchell left the meeting at 10:20 am.
The Board of Supervisors Workshop included discussion on the following:
Budget Issues
The County Administrator gave an overview of the proposed FY 2016/2017 budget. Our general fund operating budget has,
reduced by 1.64%, but still includes a 2% raise for all County Employees. Special revenue funds have also decreased mostly due
toa decrease in the coal severance tax. The overall budget reduced from 36.1 million to 35.1 million, He also added that our
regional jail population has reduced tremendously resulting in a half a million dollar savings annually.
Other topics discussed included a possible business license, establishment of a food and beverage tax, abolishing the decal tax
and raising personal property tax to $1.90 which would have no tax impact. David Eaton also suggested introducing legislation
to put Russell on vehicle tags to better identify residents at our solid waste sites.
Mr. Eaton announced that a Veterans Administration Forum will be held in June at the Russell County Conference Center that
will include veterans from six counties in cooperation with the Russell County Medical Center. They will be signing up veterans
to allow them to utilize RCMC. He encouraged all veterans to attend. The date of the event will be announced in the local
paper.
The Russell School’s Energy Performance Contract was also discussed, they will meet with school board representatives at a later
date.
Mark Mitchell returned to the Board meeting.
The Board discussed the decal tax issue again and decided not to take any action at this time.
The Chairman called a recess for lunch.
The Chairman called the meeting back to order.
HIGHWAY AND SAFETY COMMITTEE STIPEND INCREASE TO $50.00 PER MEETING
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to increase the Highway and
Safety Committee stipend to $50.00 per meeting in the FY 2016/2017 budget.
The vote was:
‘Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
Abstain: Mark Mitchell
CARL RHEA APPOINTED TO THE CPEDC
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to appoint Carl Rhea to the
Cumberland Plateau Economic Development Commission to replace David Eaton who resigned his appointment effective May
17, 2016.
The vote was:
Aye:  David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Rebecca Dye
Nay:  None
APPROVAL OF $100,000 APPROPRIATION FOR THE COMMUNITY WORK PROGRAM IN THE FY 2016/2017 BUDGET
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to appropriate $100,000 in
the FY 2016/2017 budget for the community work program.
The vote was:
Aye:  Mark Mitchell, Rebecca Dye, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and David Eaton
Nay:  None
Other Board workshop topics continued:
School board step raises, county web page and shared IT employee with the school board.
APPROVAL OF RFP FOR CONTRATUAL SERVICES FOR THE COUNTY WEBSITE
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to issue an RFP for
contractual services to upgrade the Russell County website.
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A $500 DONATION TO THE RUSSELL PREVENTION COALTION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve a $500.00
donation to the Russell County Prevention Coalition to help with the after graduation event for all three county high schools.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye
Nay:  None
APPROVAL FOR RUSSELL COUNTY PSA TO CONTRUCT A HANDICAP RAMP
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to allow the Russell County
Public Service Authority to construct a handicap access ramp at the Elk Garden Community Center.
The vote was:
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Mark Mitchell
Nay:  None
APPROVAL TO REQUIRE APPLICATIONS FOR BOARDS AND COMMITTEES
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to require all interested
candidates to fill out applications to be considered for committee and board appointments.
The vote was:
Aye:  Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None
CLOSED SESSION
Motion made by Mark Mitchell, second Tim Lovelace to enter into closed session pursuant to 2.2-3711(A)(29) for discussion of a
public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms
or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating
strategy of the county.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO RETURN TO OPEN SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
to return to open session.
Note:  Rebecca Dye left the meeting during closed session.
CARL RHEA APPOINTED TO THE CPEDC
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to appoint Carl Rhea to the
Cumberland Plateau Economic Development Commission to replace David Eaton who resigned his appointment effective May
17, 2016.
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Rebecca Dye
Nay: None
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to appropriate $100,000 in
the FY 2016/2017 budget for the community work program.
The vote was:
‘Aye: Mark Mitchell, Rebecca Dye, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and David Eaton
Nay: None
Other Board workshop topics continued:
School board step raises, county web page and shared IT employee with the school board.
‘APPROVAL OF RFP FOR CONTRATUAL SERVICES FOR THE COUNTY WEBSITE
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to issue an RFP for
contractual services to upgrade the Russell County website.
The vote was:
Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A $500 DONATION TO THE RUSSELL PREVENTION COALTION
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve a $500.00
donation to the Russell County Prevention Coalition to help with the after graduation event for all three county high schools.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye
Nay: None
APPROVAL FOR RUSSELL COUNTY PSA TO CONTRUCT A HANDICAP RAMP.
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to allow the Russell County
Public Service Authority to construct a handicap access ramp at the Elk Garden Community Center.
The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Mark Mitchell
Nay: None
APPROVAL TO REQUIRE APPLICATIONS FOR BOARDS AND COMMITTEES
Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to require all interested
candidates to fill out applications to be considered for committee and board appointments,
The vote was:
‘Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second Tim Lovelace to enter into closed session pursuant to 2.2-37111(A)(28) for discussion of a
public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms
or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating
strategy of the county.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO RETURN TO OPEN SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors
to return to open session.
Note: Rebecca Dye left the meeting during closed session.
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3711(A) (7) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll
Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information  Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Steve Breeding – AYE
Rebecca Dye – ABSENT
Mark Mitchell – AYE
APPROVAL FOR THE COUNTY TO ASSUME RESPONSIBILITY OF THE SOLID WASTE HAUL
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to allow the County to
assume control and responsibility of the solid waste haul.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding and Mark Mitchell
Nay:  Lou Wallace
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Tim Lovelace
Nay:  None

Clerk of the Board                                                                                              Chairman
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3711(A) (7) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll
Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (i)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace — AYE
Lou Wallace — AYE
Carl Rhea — AYE
David Eaton — AYE
Steve Breeding - AYE
Rebecca Dye — ABSENT
Mark Mitchell — AYE
APPROVAL FOR THE COUNTY TO ASSUME RESPONSIBILITY OF THE SOLID WASTE HAUL
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to allow the County to
assume control and responsibility of the solid waste haul.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding and Mark Mitchell
Nay: Lou Wallace
APPROVAL TO ADJOURN
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Tim Lovelace
Nay: None
Clerk of the Board Chairman