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May 02, 2016
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 02, 2016 at 6:00 pm at the
Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Invocation by Rick Thompson, Treasurer followed by the Pledge of Allegiance to the Flag.
Roll Call by the County Administrator:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Mark Mitchell
Lonzo Lester, County Administrator
Absent:  Rebecca Dye
PUBLIC HEARING ON VDOT SIX YEAR PLAN
The Chairman opened the public hearing for comments.
John Watson, VDOT gave an overview and answered questions concerning the Virginia Department of Transportation Six-Year
Construction Plan (2016/17 TO 2021/22).
Comments were provided by:
Mike Rotowski of Castlewood asked Mr. Watson to explain the six-year plan.
The Chairman closed the public hearing.
APPROVAL OF A RESOLUTION FOR VDOT SIX YEAR CONSTRUCTION PLAN 2016/17 TO 2021/22
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution on
the VDOT Six-Year Construction Plan for 2016/2017 to 2021/2022 as presented.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Mark Mitchell
Nay:  None
APPROVAL OF A RESOLUTION TO CLOSE A PORTION OF ROUTE 640 FOR BRIDGE REPLACEMENT
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to adopt a Resolution to close
a portion of Route 640 located on Glade Hollow Road for approximately four weeks for bridge replacement.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Tim Lovelace
Nay:  None
Presentations
Reggie Childress, Lebanon asked the Board to consider designating blue ways or water trails in Russell County.  He mentioned
Laurel Bed Lake, Hidden Valley Lake and the Clinch River as possible blue ways.
Kelly McBride Delph gave a brief overview of the Honaker Farmers’ Market project.  She asked the Board to consider
appropriating $500 for this fiscal year and $3200 for next year’s budget to help them purchase scales and get started.
APPROVAL OF $500 FOR THE HONAKER FARMERS MARKET
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to approve and appropriate
$500.00 from the current budget for the Honaker Farmers Market.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Steve Breeding
Nay:  None
Scotty Fletcher, Assistant Superintendent of Russell County Schools asked the Board to fund a step raise for the school board
employees in the 2016/2017 budget.  He stated that the cost would be approximately $477,000.
May 02, 2016
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 02, 2016 at 6:00 pm at the
Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Invocation by Rick Thompson, Treasurer followed by the Pledge of Allegiance to the Flag.
Roll Call by the County Administrator:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Mark Mitchell
Lonzo Lester, County Administrator
Absent: Rebecca Dye
PUBLIC HEARING ON VDOT SIX YEAR PLAN
The Chairman opened the public hearing for comments.
John Watson, VDOT gave an overview and answered questions concerning the Virginia Department of Transportation Six-Year
Construction Plan (2016/17 TO 2021/22).
Comments were provided by:
Mike Rotowski of Castlewood asked Mr. Watson to explain the six-year plan
The Chairman closed the public hearing
APPROVAL OF A RESOLUTION FOR VDOT SIX YEAR CONSTRUCTION PLAN 2016/17 TO 2021/22
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution on
the VDOT Six-Year Construction Plan for 2016/2017 to 2021/2022 as presented.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Mark Mitchell
Nay: None
‘APPROVAL OF A RESOLUTION TO CLOSE A PORTION OF ROUTE 640 FOR BRIDGE REPLACEMENT
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to adopt a Resolution to close
a portion of Route 640 located on Glade Hollow Road for approximately four weeks for bridge replacement.
The vote was:
Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Tim Lovelace
Nay: None
Presentations
Reggie Childress, Lebanon asked the Board to consider designating blue ways or water trails in Russell County. He mentioned
Laurel Bed Lake, Hidden Valley Lake and the Clinch River as possible blue ways.
Kelly McBride Delph gave a brief overview of the Honaker Farmers’ Market project. She asked the Board to consider
appropriating $500 for this fiscal year and $3200 for next year’s budget to help them purchase scales and get started.
APPROVAL OF $500 FOR THE HONAKER FARMERS MARKET
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to approve and appropriate
$500.00 from the current budget for the Honaker Farmers Market.
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Steve Breeding
Nay: None
Scotty Fletcher, Assistant Superintendent of Russell County Schools asked the Board to fund a step raise for the school board
‘employees in the 2016/2017 budget. He stated that the cost would be approximately $477,000.
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the agenda as
presented.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding and Time Lovelace
Nay:  None
APPROVAL OF THE APRIL 04, 2016 MINUTES
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve the April04, 2016
minutes as presented and dispense with the reading thereof.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $1,358,250.91 (including withholdings and reoccurring).
The vote was:
Aye:  David Eaton, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay:  None
Citizens Comment
Carla Glass, Dante gave the Board a brief history of the community of Dante and how it has deteriorated over the years.   The
newly formed Dante Steering committee has met and are well on their way on developing a strategic plan and they have applied
for a grant to purchase playground equipment.   She also stated that the history of Dante needs to be preserved.  She extended
an invitation to the Board to attend a community clean up on May 21, 2016 at 10:00 am.
Kelly McBride Delph encouraged the Board to support the designation of blue ways in Russell County.
Mickey Hoge, Lebanon asked that the tax rate on old cars or show vehicles be excused.  He thinks this would encourage
recreation and enjoyment for our citizens.
Richard Hess, Clarks Valley stated that he appreciates the willingness of the Board to get a long term plan in place along with the
School Board to look at the salary schedule for teachers and personnel.    Our priority should be the top teacher salary, the VRS
benefit depends on the last three years’ salary.
Charlene Farthing, Rosedale spoke on behalf of the Friends of the Russell County Animal Shelter, 196 animals have been saved,
35 of which have been adopted, and the others were transferred to other rescue groups.   She stated that they were recently
awarded a $1500 grant to assist with the cost of spay and neuter procedures.   She invited the Board and the community to a
benefit for the Russell County Animal Shelter on October 01, 2016 at 12:00 in the Government Center parking lot.
Charles Nunn, American Legion requested a donation from the Board.
Dustin Keith, Elk Garden reminded all the Town of Lebanon residents to vote tomorrow.  He also announced the 2016 Throw
Down Graduation party to be held in Lebanon.  This is a substance and drug free gathering for all three high schools in the
County after graduation.
Donna Meade, Va. Cooperative Extension Office gave an update on the cannery committee.  She hopes to give a full report at
the next Board meeting.
Susan Breeding, Lebanon thanked Mr. Fletcher for his comments concerning teacher salaries.    She stated that teachers are at
the bottom of the pay scale, while supervisory positions, bus drivers, etc. are not.  She encouraged the Board and the School
Board to look at teacher salaries specifically.
The Chair closed citizens comment period.
Constitutional Officer Reports and Requests
Rick Thompson, Treasurer reminded everyone that tax tickets will be mailed at the end of next week, the tax due date will be
June 13, 2016.
County Attorney Reports and Requests
Matt Crum asked that a resolution be passed recognizing the dissolution of the parks and recreation commission as they have
not held a meeting since February of last year, they have no assets, no debt, have not submitted budget requests, etc.
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the agenda as
presented
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding and Time Lovelace
Nay: None
APPROVAL OF THE APRIL 04, 2016 MINUTES
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve the April04, 2016
minutes as presented and dispense with the reading thereof.
The vote was:
Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $1,358,250.91 (including withholdings and reoccurring).
The vote was:
‘Aye: David Eaton, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace
Nay: None
Citizens Comment
Carla Glass, Dante gave the Board a brief history of the community of Dante and how it has deteriorated over the years. The
newly formed Dante Steering committee has met and are well on their way on developing a strategic plan and they have applied
for a grant to purchase playground equipment. She also stated that the history of Dante needs to be preserved. She extended
an invitation to the Board to attend a community clean up on May 21, 2016 at 10:00 am.
Kelly McBride Delph encouraged the Board to support the designation of blue ways in Russell County.
Mickey Hoge, Lebanon asked that the tax rate on old cars or show vehicles be excused. He thinks this would encourage
recreation and enjoyment for our citizens.
Richard Hess, Clarks Valley stated that he appreciates the willingness of the Board to get a long term plan in place along with the
School Board to look at the salary schedule for teachers and personnel. Our priority should be the top teacher salary, the VRS
benefit depends on the last three years’ salary
Charlene Farthing, Rosedale spoke on behalf of the Friends of the Russell County Animal Shelter, 196 animals have been saved,
35 of which have been adopted, and the others were transferred to other rescue groups. She stated that they were recently
awarded a $1500 grant to assist with the cost of spay and neuter procedures. She invited the Board and the community toa
benefit for the Russell County Animal Shelter on October 01, 2016 at 12:00 in the Government Center parking lot.
Charles Nunn, American Legion requested a donation from the Board.
Dustin Keith, Elk Garden reminded all the Town of Lebanon residents to vote tomorrow. He also announced the 2016 Throw
Down Graduation party to be held in Lebanon. This is a substance and drug free gathering for all three high schools in the
County after graduation.
Donna Meade, Va. Cooperative Extension Office gave an update on the cannery committee. She hopes to give a full report at
the next Board meeting.
Susan Breeding, Lebanon thanked Mr. Fletcher for his comments concerning teacher salaries. She stated that teachers are at
the bottom of the pay scale, while supervisory positions, bus drivers, etc. are not. She encouraged the Board and the School
Board to look at teacher salaries specifically.
The Chair closed citizens comment period,
nstitutional Officer R ind Re
Rick Thompson, Treasurer reminded everyone that tax tickets will be mailed at the end of next week, the tax due date will be
June 13, 2016,
County Attorney Reports and Requests
Matt Crum asked that a resolution be passed recognizing the dissolution of the parks and recreation commission as they have
not held a meeting since February of last year, they have no assets, no debt, have not submitted budget requests, ete.
APPROVAL OF A RESOLUTION TO DISSOLVE THE PARKS AND RECREATION COMMISSION
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to adopt a Resolution
dissolving the Russell County Parks and Recreation Commission.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton and Steve Breeding
Nay:  None
County Administrator Reports and Requests
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a $1000.00
donation to the annual Clinch River Festival which will be held in June.
The vote was:
Aye:  David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea and Steve Breeding
Nay:  None
APPROVAL OF COUNTY ADMINISTRATOR TRAVEL REQUEST
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve a travel request for
the County Administrator, the County Attorney and Dr. Michelle Meister for animal control business.
The vote was:
Aye:  Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton and Steve Breeding
Nay:  None
APPROVAL TO PURCHASE A VAN FOR THE ANIMAL SHELTER
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to authorize the County
Administrator to bid and purchase a van for the animal shelter.
The vote was:
Aye:  Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
APPROVAL OF $500 DONATION TO THE RUSSELL COUNTY SEARCH AND RESCUE TEAM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to donate $500 to the
Russell County Search and Rescue Team for the Mud and Obstacle Relay event.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace and Steve Breeding
Nay:  None
APPROVAL PROCLAIMING MAY AS “OLDER CITIZENS MONTH”
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve a Proclamation
designating May as “Older Citizens Month”.
The vote was:
Aye:  Tim Lovelace, Carl Rhea, David Eaton, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton to enter into closed session to discuss contractual matters pursuant to
Section 2.2-3712 (A (6) of the Code of Virginia 1950.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea and Steve Breeding
Nay:  None
APRROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.
The vote was:
Aye:  Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace and Steve Breeding
Nay:  None
APPROVAL OF A RESOLUTION TO DISSOLVE THE PARKS AND RECREATION COMMI
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to adopt a Resolution
dissolving the Russell County Parks and Recreation Commission.
The vote was:
Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton and Steve Breeding
Nay: None
County Administrator Reports and Requests
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a $1000.00
donation to the annual Clinch River Festival which will be held in June.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea and Steve Breeding
Nay: None
APPROVAL OF COUNTY ADMINISTRATOR TRAVEL RE
Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve a travel request for
the County Administrator, the County Attorney and Dr, Michelle Meister for animal control business.
The vote was:
‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton and Steve Breeding
Nay: None
APPROVAL TO PURCHASE A VAN FOR THE ANIMAL SHELTER
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to authorize the County
Administrator to bid and purchase a van for the animal shelter.
The vote was:
Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
APPROVAL OF $500 DONATION TO THE RUSSELL COUNTY SEARCH AND RESCUE TEAM
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to donate $500 to the
Russell County Search and Rescue Team for the Mud and Obstacle Relay event.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace and Steve Breeding
Nay: None
APPROVAL PROCLAIMING MAY AS “OLDER CITIZENS MONTH”
Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve a Proclamation
designating May as “Older Citizens Month”.
The vote was:
‘Aye: Tim Lovelace, Car! Rhea, David Eaton, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton to enter into closed session to discuss contractual matters pursuant to
Section 2.2-3712 (A (6) of the Code of Virginia 1950.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea and Steve Breeding
Nay: None
APRROVAL TO RETURN TO REGULAR SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session
The vote was:
‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace and Steve Breeding
Nay: None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information  Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – ABSTAIN (Did not participate due to possible conflict of interest)
David Eaton – AYE
Steve Breeding – AYE
Mark Mitchell – AYE
APPROVAL TO ADJOURN AND RECONVENE ON MAY 18, 2016 AT 10:00 AM
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn to reconvene on
Wednesday, May 18, 2016 at 10:00 am for the purpose of a public hearing on the 2016/2017 budget and a continued work
session.
The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell
Nay:  None

Clerk of the Board                                                                                    Chairman
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (i)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace — AYE
Carl Rhea ~ ABSTAIN (Did not participate due to possible conflict of interest)
David Eaton — AYE
Steve Breeding - AYE
Mark Mitchell — AYE
APPROVAL TO ADJOURN AND RECONVENE ON MAY 18, 2016 AT 10:00 AM
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn to reconvene on
Wednesday, May 18, 2016 at 10:00 am for the purpose of a public hearing on the 2016/2017 budget and a continued work
session
The vote was:
‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell
Nay: None
Clerk of the Board Chairman