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March 07, 2016
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 07, 2016 at 6:00 pm at the
Russell County Government Center in Lebanon, Virginia.
The Chairman called the meeting to order.
Invocation by Rev. Jim Ensor, Honaker First Baptist Church followed by the Pledge of Allegiance to the Flag.
Roll Call by the Clerk:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as
presented.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
Awards and Recognitions
2016 Virginia Real World Challenge Winners:
The Board of Supervisors recognized members of the 2016 Virginia Real World Design Challenge with a plague for winning state
competition.   The Lebanon High School students include:  Azrael Collins, Matthew Looney, Morgan Chumbley, Ben Garrett, Alex
Amos, Austin Blackson and Janie Purtee, Mentor.
Chris Suits, Russell County E-911 Dispatch and Dale Van De Ven, High School Educator were chosen by the Mountain Empire
Chapter of the American Red Cross as Russell County Heroes 2016.  The Board of Supervisors presented each of them with a
certificate in recognition of their efforts.
Presentations
Joe Mitchell addressed the Board about proposed energy performance suggestions.
Dustin Keith and Lori Gates Addison asked the Board to consider passing a Resolution of Non-Support of Electronic Smoking
Devices and asked for support on the We Care and Russell County Prevention Coalition Campaign against underage substance
abuse.
The Chair tabled the request for a letter of Non-Support for Electronic Smoking Devices until more information is available.
APPROVAL OF SUPPORT FOR WE CARE AND RUSSELL COUNTY PREVENTION COALITION CAMPAIGN AGAINST UNDERAGE
SUBSTANCE ABUSE
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to support the We Care and
Russell County Prevention Coalition Campaign against under age substance abuse.
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
The County Administrator and the County Attorney addressed the Board concerning the recent inspection reports at the Russell
County Animal Shelter.
New Business
APPROVAL OF THE FEBRUARY 01, 2016 MINUTES
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve the February 01,
2016 minutes and dispense with the reading thereof.
The vote was:
Aye:  Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
March 07, 2016
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 07, 2016 at 6:00 pm at the
Russell County Government Center in Lebanon, Virginia.
The Chairman called the meeting to order.
Invocation by Rev. Jim Ensor, Honaker First Baptist Church followed by the Pledge of Allegiance to the Flag.
Roll Call by the Clerk:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Mark Mitchell
Lonzo Lester, Clerk
APPROVAL OF THE AGENDA
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as
presented
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
Awards and Recognitions
2016 Virginia Real World Challenge Winners:
The Board of Supervisors recognized members of the 2016 Virginia Real World Design Challenge with a plague for winning state
competition. The Lebanon High School students include: Azrael Collins, Matthew Looney, Morgan Chumbley, Ben Garrett, Alex
Amos, Austin Blackson and Janie Purtee, Mentor.
Chris Suits, Russell County E-911 Dispatch and Dale Van De Ven, High School Educator were chosen by the Mountain Empire
Chapter of the American Red Cross as Russell County Heroes 2016. The Board of Supervisors presented each of them with a
certificate in recognition of their efforts.
Presentations
Joe Mitchell addressed the Board about proposed energy performance suggestions.
Dustin Keith and Lori Gates Addison asked the Board to consider passing a Resolution of Non-Support of Electronic Smoking
Devices and asked for support on the We Care and Russell County Prevention Coalition Campaign against underage substance
abuse.
The Chair tabled the request for a letter of Non-Support for Electronic Smoking Devices until more information is available.
APPROVAL OF SUPPORT FOR WE CARE AND RUSSELL COUNTY PREVENTION COALITION CAMPAIGN AGAINST UNDERAGE
SUBSTANCE ABUSE
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to support the We Care and
Russell County Prevention Coalition Campaign against under age substance abuse.
The vote was:
Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
The County Administrator and the County Attorney addressed the Board concerning the recent inspection reports at the Russell
County Animal Shelter.
New Business
APPROVAL OF THE FEBRUARY 01, 2016 MINUTES
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve the February 01,
2016 minutes and dispense with the reading thereof.
The vote was:
‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $1,369,518.26 including withholdings and reoccurring.
The vote was:
Aye:  David Eaton, Mark Mitchell, Rebecca Dye, Tim Lovelace, Steve Breeding, Lou Wallace and Carl Rhea
Nay:  None
Committee Appointments
KATHY RAY APPOINTED TO THE TOURISM COMMITTEE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors appoint Kathy Ray to the Russell
County Tourism Committee for a (4) four year term, said term ending March 07, 2020.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
JENNIFER CHUMLEY APPOINTED TO THE TOURISM COMMITTEE
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to appoint Jennifer Chumley to
the Russell County Tourism Committee, said term ending March 07, 2020.
The vote was:
Aye:  Carl Rhea, David Eaton, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Mark Mitchell
Nay:  None
KATHY STEWART APPOINTED TO THE TOURISM COMMITTEE
Motion made by Lou Wallace, second  David Eaton and duly approved by the Board of Supervisors to appoint Kathy Stewart to
the Russell County Tourism Committee for a (4) four year term, said term ending March 07, 2020.
The vote was:
Aye:  Lou Wallace,
Nay:  None
Citizens Comment
Mike Rotowski, Castlewood addressed the Board concerning the electronic cigarette presentation and the possible dangers.  He
buys his from a reputable dealer with very few ingredients, more studies need to be done.
David Whited, Clarks Valley would like to have cable service and internet extended to the entire Clarks Valley area, he lives in
the middle.  This part of the road is not currently being serviced by anyone.
Camron Cook, Savannah Robertson and Treavor Gilbert thanked the Board for the use of the Castlewood Cannery last year.

They presented each Board member with a bag of food to distribute to a needy family.
David Sutherland, Cleveland stated that he disagreed with the Tourism appointment for the Town of Cleveland.  He claimed that
the Town was not contacted about this and had no input.
David Wilson, Pound stated that his wife was the “disgruntled employee” from the Russell County Animal Shelter.  He also
stated that he sent a formal complaint to the state about the things he has seen at the shelter during his wife’s five years as an
employee. He is very upset about the things that have happened.
Marsha Pruner, Lebanon advocated for the fitness and wellness center as a replacement for the old YMCA.
Jerry Hall, Lebanon asked the Board to find a way to finish paving Scenic Elk Garden Estates.  It only lacks two tenths of a mile to
pave the entire length.
Stephanie White, Belfast requested that the animal shelter be open more hours.  She stated that she would like to volunteer
along with several others.  In the past, they have not been allowed to do so and would like to know why.
Earl Thomas, Flat Rock would like to have a Salvation Army in his area.
Charlene Farthering, Rosedale says that she needs volunteers and welcomes any help she can get. She has a non-profit that
transports animals to other parts of the state to be adopted.   She stated that she is in the animal shelter almost daily and the
animal shelter is taken care of very well.
Patty Skeen, Rosedale would like to know why her tax money is being used to euthanize a horse.
Diane Fuller, Honaker stated that the animal shelter was built in 1982, there are several problems before the animals even get
to the shelter.  Everyone worked together years ago, she says that is not happening now.  The workers need to be better
qualified and trained.
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve general county
invoices in the amount of $1,369,518,26 including withholdings and reoccurring,
The vote was:
Aye: David Eaton, Mark Mitchell, Rebecca Dye, Tim Lovelace, Steve Breeding, Lou Wallace and Carl Rhea
Nay: None
Committee Appointments
KATHY RAY APPOINTED TO THE TOURISM COMMITTEE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors appoint Kathy Ray to the Russell
County Tourism Committee for a (4) four year term, said term ending March 07, 2020.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
JENNIFER CHUMLEY APPOINTED TO THE TOURISM COMMITTEE
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to appoint Jennifer Chumley to
the Russell County Tourism Committee, said term ending March 07, 2020.
The vote was:
‘Aye: Carl Rhea, David Eaton, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Mark Mitchell
Nay: None
KATHY STEWART APPOINTED TO THE TOURISM COMMITTEE
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to appoint Kathy Stewart to
the Russell County Tourism Committee for a (4) four year term, said term ending March 07, 2020.
The vote was:
‘Aye: Lou Wallace,
Nay: None
Citizens Comment
Mike Rotowski, Castlewood addressed the Board concerning the electronic cigarette presentation and the possible dangers. He
buys his from a reputable dealer with very few ingredients, more studies need to be done.
David Whited, Clarks Valley would like to have cable service and internet extended to the entire Clarks Valley area, he lives in
the middle. This part of the road is not currently being serviced by anyone,
‘Camron Cook, Savannah Robertson and Treavor Gilbert thanked the Board for the use of the Castlewood Cannery last year.
They presented each Board member with a bag of food to distribute to a needy family
David Sutherland, Cleveland stated that he disagreed with the Tourism appointment for the Town of Cleveland. He claimed that
the Town was not contacted about this and had no input.
David Wilson, Pound stated that his wife was the “disgruntled employee” from the Russell County Animal Shelter. He also
stated that he sent a formal complaint to the state about the things he has seen at the shelter during his wife’s five years as an
employee. He is very upset about the things that have happened.
Marsha Pruner, Lebanon advocated for the fitness and wellness center as a replacement for the old YMCA.
Jerry Hall, Lebanon asked the Board to find a way to finish paving Scenic Elk Garden Estates. It only lacks two tenths of a mile to.
pave the entire length
Stephanie White, Belfast requested that the animal shelter be open more hours. She stated that she would like to volunteer
along with several others. In the past, they have not been allowed to do so and would like to know why.
Earl Thomas, Flat Rock would like to have a Salvation Army in his area.
Charlene Farthering, Rosedale says that she needs volunteers and welcomes any help she can get. She has a non-profit that
transports animals to other parts of the state to be adopted. She stated that she is in the animal shelter almost daily and the
animal shelter is taken care of very well
Patty Skeen, Rosedale would like to know why her tax money is being used to euthanize a horse.
Diane Fuller, Honaker stated that the animal shelter was built in 1982, there are several problems before the animals even get
to the shelter. Everyone worked together years ago, she says that is not happening now. The workers need to be better
qualified and trained
Connie Hale, Lebanon thinks that the animal shelter needs new faces.  She feels that as a tax payer, she should not be
responsible for any fees or fines.  Every job have descriptions and rules, just do your job.
Reggie Childress, Lebanon congratulated the Board members for winning the election, he likes what he sees.  He also introduced
members of the Russell County Tourism Committee and asked for the Board’s continued support.
Cindy McGlothlin Miller, Lebanon stated that the closing of the YMCA really hurt the County.  She asked that they get something
else in place to help the citizens, they need a place to work out.
Charles Edmonds, Lebanon said he supported a wellness center.  It would help with issues such as diabetes and it is important to
the seniors in the County.
Jess Powers, Chairman of the local Salvation Army stated that they are a very active organization.  He also added that ninety
cents of every dollar collected stays in Russell County.
The Chairman closed citizen comment period.
Constitutional Officer Reports and Requests
Treasurer Rick Thompson reminded the Board that 17 properties will be sold on March 12 due to delinquent taxes.
County Attorney Reports and Requests
Matthew Crum addressed the board about creating a Parks and Recreation authority.  He asked that they set a public hearing.
APPROVEL TO HOLD A PUBLIC HEARING ON THE PARKS AND RECREATION AUTHORITY
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to set a public hearing on
the Russell County Parks and Recreation Authority at the April, 2016 Board meeting.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF A MUTUAL AID AGREEMENT BETWEEN RUSSELL AND WASHINGTON COUNTY
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to approve a mutual aid
agreement between Russell and Washington County.
The vote was:
Aye:  Mark Mitchell, Rebecca Dye, Steve Breeding, David Eaton, Carl Rhea, Lou Wallace and Tim Lovelace
Nay:  None
County Administrator Reports and Requests
APPROVAL OF $500.00 FOR THE SVCC FESTIVAL OF THE ARTS
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to appropriate $500.00 to the
SVCC Festival of the Arts.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF TAX WAIVER FOR THE TOWN OF CLEVELAND
Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to approval the Town of
Cleveland’s tax waiver request for the Downtown Revitalization Project in the amount of $1757.96.
The vote was:
Aye:  Carl Rhea, Mark Mitchell, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and David Eaton
Nay:  None
APPROVAL OF GENERAL REGISTRAR TRAVEL REQUEST
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a travel request
from the General Registrar’s office.
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF A TRAVEL REQUEST FROM MARK MITCHELL AND LONZO LESTER
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve a travel request
for Mark Mitchell and Lonzo Lester for Virginia Planning Commission Program/Workshop in Richmond.
The vote was:
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, and Rebecca Dye
Nay:  None
Abstain:  Mark Mitchell
Connie Hale, Lebanon thinks that the animal shelter needs new faces. She feels that as a tax payer, she should not be
responsible for any fees or fines. Every job have descriptions and rules, just do your job.
Reggie Childress, Lebanon congratulated the Board members for winning the election, he likes what he sees. He also introduced
members of the Russell County Tourism Committee and asked for the Board’s continued support.
Cindy McGlothlin Miller, Lebanon stated that the closing of the YMCA really hurt the County. She asked that they get something
else in place to help the citizens, they need a place to work out.
Charles Edmonds, Lebanon said he supported a wellness center. It would help with issues such as diabetes and it is important to
the seniors in the County.
Jess Powers, Chairman of the local Salvation Army stated that they are a very active organization. He also added that ninety
cents of every dollar collected stays in Russell County.
The Chairman closed citizen comment period.
nstitutional Officer R ind Re
‘Treasurer Rick Thompson reminded the Board that 17 properties will be sold on March 12 due to delinquent taxes.
County Attorney Reports and Requests
Matthew Crum addressed the board about creating a Parks and Recreation authority. He asked that they set a public hearing.
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to set a public hearing on
the Russell County Parks and Recreation Authority at the April, 2016 Board meeting.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to approve a mutual aid
agreement between Russell and Washington County.
The vote was:
‘Aye: Mark Mitchell, Rebecca Dye, Steve Breeding, David Eaton, Carl Rhea, Lou Wallace and Tim Lovelace
Nay: None
inty Administrator R ind Re
APPROVAL OF $500.00 FOR THE SVCC FESTIVAL OF THE ARTS
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to appropriate $500.00 to the
SVC Festival of the Arts.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF TAX WAIVER FOR THE TOWN OF CLEVELAND
Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to approval the Town of
Cleveland’s tax waiver request for the Downtown Revitalization Project in the amount of $1757.96.
The vote was:
‘Aye: Carl Rhea, Mark Mitchell, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and David Eaton
Nay: None
APPROVAL OF GENERAL REGISTRAR TRAVEL REQUEST
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a travel request
from the General Registrar’s office.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF A TRAVEL REQUEST FROM MARK MITCHELL AND LONZO LESTER
Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve a travel request
for Mark Mitchell and Lonzo Lester for Virginia Planning Commission Program/Workshop in Richmond.
The vote was:
‘Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, and Rebecca Dye
Nay: None
Abstain: Mark Mitchell
APPROVAL OF A TRAVEL REQUEST FOR GENERAL DISTRICT COURT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a travel request
from General District Court.
The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR BRIAN FERGUSON
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve a travel request
for Brian Ferguson.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF A RESOLUTION OF WATER METER SUPPORT
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution of
Meter Support for the Castlewood Water and Sewage Authority.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye
Nay:  None
The Chairman appointed David Eaton and Tim Lovelace to review and selection of the County’s Disposal Requests for Proposals.
APPROVAL EXTENSION OF THE SOLID WASTE DISPOSAL CONTRACT
Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve an extension of
the solid waste disposal contract to June 30, 2016 to ensure proper transfer of the transfer station and landfill to the County and
award the disposal contract.
The vote was:
Aye:  Lou Wallace, Tim Lovelace, Steve Breeding, David Eaton, Rebecca Dye and Mark Mitchell
Nay:  None
Abstain:  Carl Rhea
APPROVAL OF $824.25 FOR GLADE HOLLOW BALL PARK
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a request from the
Glade Hollow Ball Park to repair bleachers in the amount of $824.25.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A PLAT FROM LINDSEY STEELE FOR VALLEY VIEW ESTATES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve and accept a plat
from Lindsey Steele for Valley View Estates as recommended by the Russell County Planning Commission.
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
APPROVAL OF A PLAT FROM TOM WESLEY AND BRITNEY L. CRABTREE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve and accept a plat
from Tom Wesley and Britney L. Crabtree as recommended by the Russell County Planning Commission.
The vote was:
Aye:  Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF A LETTER OF SUPPORT CONCERNING SB-44
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize the County
Administrator to draft a letter of support for SB-44 to extend the sunset date of the coalfield employment enhancement tax
credits through 2021.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL OF A TRAVEL REQUEST FOR GENERAL DISTRICT COURT
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a travel request
from General District Court.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A TRAVEL REQUEST FOR BRIAN FERGUSON
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve a travel request
for Brian Ferguson.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF A RESOLUTION OF WATER METER SUPPORT
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution of
Meter Support for the Castlewood Water and Sewage Authority.
The vote was:
‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye
Nay: None
The Chairman appointed David Eaton and Tim Lovelace to review and selection of the County’s Disposal Requests for Proposals.
APPROVAL EXTENSION OF THE SOLID WASTE DISPOSAL CONTRACT
Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve an extension of
the solid waste disposal contract to June 30, 2016 to ensure proper transfer of the transfer station and landfill to the County and
award the disposal contract.
The vote was:
Aye: Lou Wallace, Tim Lovelace, Steve Breeding, David Eaton, Rebecca Dye and Mark Mitchell
Nay: None
Abstain: Carl Rhea
APPROVAL OF $824.25 FOR GLADE HOLLOW BALL PARK
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a request from the
Glade Hollow Ball Park to repair bleachers in the amount of $824.25.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A PLAT FROM LINDSEY STEELE FOR VALLEY VIEW ESTATES
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve and accept a plat
from Lindsey Steele for Valley View Estates as recommended by the Russell County Planning Commission.
The vote was:
Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye
APPROVAL OF A PLAT FROM TOM WESLEY AND BRITNEY L. CRABTREE
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to approve and accept a plat
from Tom Wesley and Britney L. Crabtree as recommended by the Russell County Planning Commission.
The vote was:
‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL OF A LETTER OF SUPPORT CONCERNING SB-44
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize the County
Administrator to draft a letter of support for $8-44 to extend the sunset date of the coalfield employment enhancement tax
credits through 2021
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL OF A LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to accept and appropriate
$7500 in Federal funds from the Virginia Department of Emergency Management Grant Award and $7500 in local matching
funds for a total award of $15,000.
The vote was:
Aye:  Mark Mitchell, Rebecca Dye, Steve Breeding, David Eaton, Carl Rhea, Lou Wallace and Tim Lovelace
Nay:  None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to enter in to Closed Session
to discuss personnel matters pursuant to Section 2.2-3711(A)(5) of the code of Virginia, to discuss economic development
matters pursuant to Section 2.2-371(A)(5), and to discuss a litigation matter pursuant to Section 2.2-3711(A)(7) of the Code of
Virginia.
The vote was:
Aye:  Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
Nay:  None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information  Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Steve Breeding – AYE
Rebecca Dye – AYE
Mark Mitchell – AYE
APPROVAL TO RETURN TO OPEN SESSION
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to return to open session.
The vote was:
Aye:  Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL OF IDA LEASE
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to authorize a lease with
the Industrial Development Authority for the space once occupied by the YMCA pending legal review.
The vote was:
Aye:  Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL TO UTILIZE THE FORMER YMCA SPACE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize the County
Administrator to operate and maintain the space one occupied by the YMCA for fitness and wellness activities.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Rebecca Dye
Nay:  None
APPROVAL TO APPROPRIATE $70,000 FOR A FITNESS AND WELLNESS FACILITY
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to appropriate $70,000 from
the previous wellness center funding to purchase equipment and operate a fitness and wellness facility.
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay:  None
Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to accept and appropriate
$7500 in Federal funds from the Virginia Department of Emergency Management Grant Award and $7500 in local matching
funds for a total award of $15,000
The vote was:
‘Aye: Mark Mitchell, Rebecca Dye, Steve Breeding, David Eaton, Carl Rhea, Lou Wallace and Tim Lovelace
Nay: None
CLOSED SESSION
Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to enter in to Closed Session
to discuss personnel matters pursuant to Section 2.2-37/11(A)(5) of the code of Virginia, to discuss economic development
matters pursuant to Section 2.2-371(A)(5), and to discuss a litigation matter pursuant to Section 2.2-3711(A)(7) of the Code of
Virginia
The vote was:
‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace
Nay: None
CERTIFICATION OF CLOSED SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call
certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting
requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in
the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of
Supervisors
‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (i)
above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or
considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please
signify by saying aye or yes.
Tim Lovelace - AYE
Lou Wallace - AYE
Carl Rhea - AYE
David Eaton - AYE
Steve Breeding - AYE
Rebecca Dye - AYE
Mark Mitchell — AYE
APPROVAL TO RETURN TO OPEN SESSION
Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to return to open session
The vote was:
‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None
‘APPROVAL OF IDA LEASE
Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to authorize a lease with
the Industrial Development Authority for the space once occupied by the YMCA pending legal review.
The vote was:
Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL TO UTILIZE THE FORMER YMCA SPACE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize the County
Administrator to operate and maintain the space one occupied by the YMCA for fitness and wellness activities.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Rebecca Dye
Nay: None
APPROVAL TO APPROPRIATE $70,000 FOR A FITNESS AND WELLNESS FACILITY
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to appropriate $70,000 from
the previous wellness center funding to purchase equipment and operate a fitness and wellness facility.
The vote was:
‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO ADVERTISE AND INTERVIEW FOR A PARKS AND RECREATION/TOURISM COORDINATOR
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to authorize the County
Administrator to advertise and interview for the Parks and Recreation/Tourism Coordinator and make a recommendation to the
full Board.
The vote was:
Aye:  David Eaton, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay:  None
APPROVAL TO HIRE A PART TIME EMPLOYEE FOR THE DIVERSION PROGRAM
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to authorize the Diversion
Committee to hire a part time employee to oversee the program.
The vote was:
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None
APPROVAL TO ADJOURN TO RECONVENE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn to reconvene on
March 23, 2016 at 10:00 am and to have a joint meeting with the Russell County Industrial Development Authority at 6:00 pm.
The vote was:
Aye:  David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay:  None

Clerk of the Board                                                                               Chairman
Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to authorize the County
‘Administrator to advertise and interview for the Parks and Recreation/Tourism Coordinator and make a recommendation to the
full Board
The vote was:
Aye: David Eaton, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca Dye
Nay: None
APPROVAL TO HIRE A PART TIME EMPLOYEE FOR THE DIVERSION PROGRAM
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to authorize the Diversion
Committee to hire a part time employee to oversee the program.
The vote was:
‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
APPROVAL TO ADJOURN TO RECONVENE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn to reconvene on
March 23, 2016 at 10:00 am and to have a joint meeting with the Russell County Industrial Development Authority at 6:00 pm.
The vote was:
‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell
Nay: None
Clerk of the Board Chairman