2021-07-12 17 00-Russell BOS-Regular Meeting-Agenda

2021-07-12 17 00-Russell BOS-Regular Meeting-Agenda

Document Date: July 12, 2021 Document: 2021-07-12_17_00-Russell_BOS-Regular_Meeting-Agenda.pdf

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Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – JULY 12, 2021

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

The Russell County Board of Supervisors Meetings will be held pursuant to the Russell County Emergency Ordinance of April 6, 2020 and amended on September 8, 2020 and March 8, 2021 to allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures.

CALL TO ORDER & ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PRESENTATION

Clinch Independent Living Services – Tim Prater

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………A-1

a. Unapproved minutes of June 7, 2021 b. Unapproved minutes of June 17, 2021

Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - JULY 12, 2021

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

‘The Russell County Board of Supervisors Meetings will be held pursuant to the Russell County Emergency Ordinance of April 6, 2020 and ‘amended on September 8, 2020 and March 8, 2021 to allow for the Continuity of Government Operations During the Pandemic, including ‘Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures.

CALL TO ORDER & ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) - Legal Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION - Chairperson PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA PRESENTATION

Clinch Independent Living Services — Tim Prater NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of June 7, 2021 b. Unapproved minutes of June 17, 2021

Russell County Page 1

Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

Russell County Page 2

Approval of Expenditures. Consider approval of expenditures presented
for payment………………………………………………………………………………A-2
Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021

RC Highway & Safety Committee

Gary Dotson Two-Year Term July 1, 2021 Johnny Jessee Two-Year Term July 1, 2021 Steve Dye Two-Year Term July 1, 2021 Eugene Ferguson Two-Year Term July 1, 2021 Tony Maxfield Two-Year Term July 1, 2021 Mike O’Quinn Two-Year Term July 1, 2021 Barbara K. Cox Two-Year Term July 1, 2021 Henry E. Stinson, Jr. Two-Year Term July 1, 2021 Carl Rhea Two-Year Term July 1, 2021 Emory Altizer Two-Year Term July 1, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration.

RC Planning Commi in

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021

RC Highway & Safety Committee

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

Russell County Page 2

Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

Russell County Page 3

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………B-1

County’s Emergency Ordinance for Continuity of Government Services

Cancellation

County Boards & Committees Report
Project Jonah Building Construction & Environmental Inspection Service
Request for Qualifications (RFQ) – Bid Closed 7/6/21
Sun Disposal Site Purchase
Cleveland High School Property
Givens School Lease

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

  REPORTS

American Rescue Plan Act 2021………………………………………………………C-1
Probation/Parole District #17 Office Moves Temporary to the RC
Government Center………………………………………………………………………C-2
RC Litter Control & Disposal Ordinance - Effective 07/01/21……….……………C-3

REQUESTS

Resolution Supporting Sergeant First Class Fred Taylor, U.S. Army Special

Forces (Green Berets) - Naming of Rte. 58 Location at the Castlewood
U.S. Post Office as the “SFC Fred Taylor Memorial Highway”……………………C-4

2021 VA CDBG Grant – Belfast Waterline Extension Project, Phase 3…………C-5
Appalachian Council for Innovation “Starlink” Broadband Contract………….C-6
American Relief Funds – Fire, Rescue, Fire Hydrants, Food Pantries,
Library, & Sheriff Department…………………………………………………………C-7
Public Hearing concerning VDOT Rte. 637 Discontinued Bridge -
Prescriptive Easement Right-of-Way – 30 ft. width & 0.02-mile length…………C-8
Deputy Emergency Management Coordinator Position – (Part-Time)…………C-9

Agenda Board of Supervisors July 12, 2021

Amended 07/12/2021

COUNTY ATTORNEY REPORTS AND REQUESTS. 1.

County’s Emergency Ordinance for Continuity of Government Services Cancellation

County Boards & Committees Report

Project Jonah Building Construction & Environmental Inspection Service Request for Qualifications (RFQ) — Bid Closed 7/6/21

Sun Disposal Site Purchase Cleveland High School Property

Givens School Lease

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

American Rescue Plan Act 2021…

Probation/Parole District #17 Office Moves Temporary to the RC Government Center.

RC Litter Control & Disposal Ordinance - Effective 07/01/21.

REQUESTS

Resolution Supporting Sergeant First Class Fred Taylor, U.S. Army Special Forces (Green Berets) - Naming of Rte. 58 Location at the Castlewood U.S. Post Office as the “SFC Fred Taylor Memorial Highway”…

2021 VA CDBG Grant — Belfast Waterline Extension Project, Phase 3.

Appalachian Council for Innovation “Starlink” Broadband Contract…

American Relief Funds — Fire, Rescue, Fire Hydrants, Food Pantries, Library, & Sheriff Department…

Public Hearing concerning VDOT Rte. 637 Discontinued Bridge - Prescriptive Easement Right-of-Way — 30 ft. width & 0.02-mile length…

Deputy Emergency Management Coordinator Position — (Part-Time

Russell County Page 3

Agenda Board of Supervisors July 12, 2021 Amended 07/12/2021

Russell County Page 4

RC Tourism Coordinator – Heather Powers’ Resignation………………………C-10
Travel Request……………………………………………………………………………C-11
Virginia Coalfield Economic Development Authority (VCEDA) Resolution

concerning Virginia’s General Assembly 2021 Commission…………………….C-12

Public Hearing - Cleveland School Property Transferred to RC IDA…….…….C-13
Public Hearing - Givens School Property Lease……………………………………C-14
Solid Waste Truck Driver………………………………………………………………C-15

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • RC Conference Center….………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Disposal………………………………………………………………………………O • RC Litter……………………………………………………………………………………P

Agenda Board of Supervisors Amended 07/12/2021 10. RC Tourism Coordinator — Heather Powers’ Resignation. 11. Travel Request…

12.Virgi concerning Virginia’s General Assembly 2021 Commission…

Public Hearing - Cleveland School Property Transferred to RC IDA.
Public Hearing - Givens School Property Lease…
Solid Waste Truck Driver… MATTERS PRESENTED BY THE BOARD ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA… RC PSA… Castlewood W&S RC Tourism… RC Planning Commission . RC Conference Center. RC Fitness Center… RC Transportation & Safety. RC Cannery Reports. RC Building Inspector RC Disposal. RC Litter.

July 12, 2021

Coalfield Economic Development Authority (VCEDA) Resolution

Russell County

Page 4

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(1)(7)(8) – Legal Discussions concerning Personnel and Opiate Litigation Case.

The vote was: Aye:
Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Oris Christian -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:
Nay:

CLOSED SESSION

Motion made by. , second by, and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(1)(7)(8) — Legal Discussions concerning Personnel and Opiate Litigation Case.

The vote was: Aye: Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the inia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Oris Christian - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by. , second by. and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

    Meeting: 7/12/21      6:00 PM

Presentations

Clinch Independent Living Services – Tim Prater

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Presentations

Clinch Independent Living Services - Tim Prater

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

rimizo21

https iwww-cilsonline.org

‘Non-Profit Business to help people lve independently

ABOUT US

Clinch independent Living Services (CILS) recognizes that all citizens are entitled to the freedom to make choices and have the right to live independently in the community.

CILS* mission is to provide resources and support necessary change within the community, alleviating barriers to independence, and enabling citizens to live productive and satisfying lives,

Centers for independent living are non-profit, community based non-residential organizations that are run by and for people with disabilities. Centers for independent living (CILS) aren’t places where people live. Instead, they are centers of action and coalition. CILS work to empower people to take charge of thei ‘own lifestyles. CILS are designed and operated by people wit! disabilities. A center for independent living provides services which promote leadership, empowerment, independence, and productivity of people with disabilities. CILS works with

individuals, as well as with the community, to remove barriers to independence.

History of Clinch independent Living Services: Clinch independent Living Services was established on October

41, 1998, serving Buchanan, Dickenson, Russell, and Tazewell counties in southwestern Virginia. Committed individuals from all four counties have made it possible for everyone in Planning District 2 to have access to services which remove barriers to independent living and empower people with disabilities to ‘manage their own lives.

rinre02t "Non-Profit Business to help people lve independently

CILS CORE SERVICES

CILS provides many services, including the five core services. These services are offered to consumers (individuals with disabilities) to assist them in living as independently as possible.

These five core services include: Information and Referral (|&R); Independent Living Skills: Peer Counseling: Individual and Systems Advocacy: and Transition

Information and Referral (I1&R) - CILS maintains comprehensive files and resources on locally available accessible housing, transportation, employment opportunities, personal care attendants, interpreters, readers, recreation and personal experiences from CILS staff members. |&R is a service CILS provides to both individuals with and without disabilities.

Independent Living Skills - CILS provides skills training courses required a person with a disability needs in order to live more independently. These skills may include using public transportation, managing a budget, assistive technology training, coping with insensitive and discriminatory behavior, and supervision of personal care providers.

Peer Counseling - CILS offers peer counseling to individual with disabilities. Peer counseling allows an individual with a disability to work with other individuals with disabilities who are independent members of the local community. The interaction allows for exploring options, solving problems, making adjustments to a newly acquired disability, discussing changes in living arrangements, and learning to use community services more effectively.

Advocacy - CILS provides two types of advocacy: Individual and Systems. Individual advocacy involves staff members working with individuals with disabilities to obtain support services from other community agencies. Systems advocacy involves staff, board members, and volunteers initiating efforts toward making changes in the community to make it easier for individuals with disabilities to live independently. These changes may affect legislation, policy, housing, business, transportation, health care, employment opportunities, accessibility, or any other issue affecting the ability of an individual with a disability to live independently.

Transition - This new core service has three components: (1) facilitating the transition of individuals with significant disabilities from nursing homes and other institutions; (2) assistance to individuals with significant disabilities who are at risk of entering institutions (diversion assistance); (3) facilitating the transition of youth with significant disabilities who are eligible for Individualized Education Programs under the Individuals with Disabilities Education Act (IDEA) and who have completed their secondary education or otherwise left school to postsecondary life.

Other services provided by CILS include: Community Education; Outreach; Technical Assistance: Accessibility and Legal Issues; Recreational Activities; Interpreter Services; Computer Training; Home Modifications; Disability Awareness

https:/twww cisoniine.ong 1

71112024 Services | Mysite

CLINCH INDEPENDENT Home About Services Contact Staff LIVING SERVICES

276-935-6088

Hearing Aids and Devices Home Modifications and Ramps Housing Assistance

Independent Living Skil Training Information and Re

Sensitivity Training

‘Specific Discussion About Issues You Are

hitps:/iwunw.clsonline.orgiservices 14

Tn2021 Non-Profit Business to help people lve independently

CONTACT

1176 Booth Branch Road, Grundy, Va. 24614 Grundy Office: 276-935-6088

Grundy TTY: 276-935-0780

Grundy Fax: 276-935-6342

Tazewell Office: 276-988-0503

Tazewell Office TTY: 276-988-1883

Tazewell Office Fax: 276-988-0603

Grundy Office Location: We are located next to Grundy High

School Tazewell Office Location: 637 Main Street; West End Plaza

https sw cilsoniine.org

 Board of Supervisors                       Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

     Meeting: 7/12/21       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• Unapproved minutes of June 7, 2021 • Unapproved minutes of June 17, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 7/12/21 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

Unapproved minutes of June 7, 2021 ‘+ Unapproved minutes of June 17, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

June 07, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, June 07, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

Invocation by Cuba Porter, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Oris Christian, Lou Wallace, Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea and Rebecca Dye Nay: None

PUBLIC HEARING HELD ON THE FY 2021/2022 BUDGET AND CY 2022 TAX RATES

Pursuant to be being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the FY 2021/2022 General Operating Budget and CY 2022 Tax Rates. The Chair opened the public hearing to comments.

Comments from Nate Kiser, Kelly M. Delph, Michelle Vance, Larry Hughes, and Lynn Hess were heard.

New Business

APPROVAL OF THE MAY 05, 2021 MINUTES

June 07, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, June 07, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

Invocation by Cuba Porter, followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: ‘Aye: Oris Christian, Lou Wallace, Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea and Rebecca Dye

Nay: None

PUBLIC HEARING HELD ON THE FY 2021/2022 BUDGET AND CY 2022 TAX RATES

Comments from Nate Kiser, Kelly M. Delph, Michelle Vance, Larry Hughes, and Lynn Hess were heard.

New Business

APPROVAL OF THE MAY 05, 2021 MINUTES

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve the May 05, 2021 minutes as corrected and dispense with the reading thereof.

The vote was: Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MAY 19, 2021 MINUTES

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve the May 19, 2021, minutes as presented and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, Ori Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $828,731.06 including reoccurring and withholdings.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

APPROVAL TO TABLE COMMITTEE APPOINTMENTS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table the committee appointments pending review and recommendations from the County Attorney.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO EXCLUDE THE RUSSELL COUNTY PSA APPOINTMENTS FROM BEING TABLED

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to amend the motion to table the committee appointments to exclude The Russell County Public Service Authority.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve the May 05, 2021 minutes as corrected and dispense with the reading thereof.

The vote was: ‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MAY 19, 2021 MINUTES

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to. approve the May 19, 2021, minutes as presented and dispense with the reading thereof.

The vote was: ‘Aye: Steve Breeding, Ori Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES,

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $828,731.06 including reoccurring and withholdings.

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

APPROVAL TO TABLE COMMITTEE APPOINTMENTS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table the committee appointments pending review and recommendations from the County Attorney.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO EXCLUDE THE RUSSELL COUNTY PSA APPOINTMENTS FROM BEING TABLED

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CLIFFORD HESS RE-APPOINTED TO THE RUSSELL COUNTY PSA

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to re- appoint Clifford Hess to The Russell County Public Service Authority for a four (4) year term, said term ending June 24, 2025.

The vote was: Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

CHRIS DYE RE-APPOINTED TO THE RUSSELL COUNTY PSA

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to re- appoint Chris Dye to The Russell County Public Service Authority for a four (4) year term, said term ending June 24, 2025.

The vote was: Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Nate Kiser, Lebanon commended the Board on wanting to reduce the size of county committees and boards.

Kelly M. Delph, RCPL Director stated that the summer reading program will be returning this summer.

Lynn Hess, Swords Creek stated that the Board may be able to make a statement about all the new laws coming down from the state. He suggested passing a resolution stating that restrooms should be used according to the gender that is listed on birth certificates.

Michelle Vance, Lebanon commented that a library employee should not post about other people on social media, especially when a child is involved.

Larry Hughes, Glade Hollow doesn’t agree with the state concerning transgender students. He stated that transgender restrooms could be construed as reverse discrimination.

The Chair closed citizens comment period

County Attorney Reports and Requests

Katie Patton, County Attorney discussed Project Jonah, County Business License, Special Assessments and Sun Disposal Site Purchase

CLIFFORD HESS RE-APPOINTED TO THE RUSSELL COUNTY PSA

The vote was: ‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

CHRIS DYE RE-APPOINTED TO THE RUSSELL COUNTY PSA

The vote was:

‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Nate boards.

er, Lebanon commended the Board on wanting to reduce the size of county committees and

Kelly M. Delph, RCPL Director stated that the summer reading program will be returning this summer. Lynn Hess, Swords Creek stated that the Board may be able to make a statement about all the new laws coming down from the state. He suggested passing a resolution stating that restrooms should be used

according to the gender that is listed on birth certificates.

Michelle Vance, Lebanon commented that a library employee should not post about other people on social media, especially when a child is involved.

Larry Hughes, Glade Hollow doesn’t agree with the state concerning transgender students. He stated that transgender restrooms could be construed as reverse discrimination.

The Chair closed citizens comment period

County Attorney Reports and Requests

Katie Patton, County Attorney discussed Project Jonah, County Business License, Special Assessments and Sun Disposal Site Purchase

PROJECT JONAH BUILDING CONSTRUCTION AND ENVIRONMENTAL INSPECTION SERVICE REQUEST FOR QUALIFICATIONS APPROVED

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Project Jonah Building Construction and Environmental Inspection Service Request for Qualifications.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO PURCHASE THE SUN DISPOSAL SITE

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve the purchase of the Sun disposal site subject to VDOT site approval and final approval by legal counsel.

The vote was: Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The Chairperson appointed Rebecca Dye and Tim Lovelace to be members of the American Rescue Plan Act 2021 committee.

APPROVAL TO MAKE REPAIRS TO THE HONAKER LIBRARY

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to make repairs to the foundation of the Honaker Library.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION FOR WILLOW SPRINGS DRIVE

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT resolution for replacement and maintenance of Willow Springs Drive Culverts to alleviate flooding on Rte. 679, Tumbez Hollow Road.

The vote was: Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

PROJECT JONAH BUILDING CONSTRUCTION AND ENVIRONMENTAL INSPECTION SERVICE REQUEST FOR QUALIFICATIONS APPROVED

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO PURCHASE THE SUN DISPOSAL SITE Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve the purchase of the Sun disposal site subject to VDOT site approval and final approval by legal counsel. The vote was:

‘Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The Chairperson appointed Rebecca Dye and Tim Lovelace to be members of the American Rescue Plan Act 2021 committee.

APPROVAL TO MAKE REPAIRS TO THE HONAKER LIBRARY

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to make repairs to the foundation of the Honaker

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION FOR WILLOW SPRINGS DRIVE

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. approve a VDOT resolution for replacement and maintenance of Willow Springs Drive Culverts to alleviate flooding on Rte. 679, Tumbez Hollow Road.

The vote was: ‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION SUPPORTING THE CLOSING OF RTE. 663 FOR BRIDGE RECONSTRUCTION

Motion made by Carl Rhea, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT resolution supporting the closing of Rte. 663, Rock Fork Road for bridge reconstruction.

The vote was: Aye: Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION SUPPORTING THE THREE RIVERS DESTINATION PEDESTRIAN BRIDGE

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to approve a VDOT resolution supporting the Three Rivers Destination Pedestrian Bridge application.

The vote was: Aye: Oris Christian, Lou Wallace, Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea and Rebecca Dye Nay: None

APPROVAL OF THE LEACHATE AGREEMENT WITH THE TOWN OF LEBANON

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the Leachate Treatment Agreement with the Town of Lebanon as amended.

The vote was: Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

JULY 2021 EXPENDITURES PRE-APPROVED

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to pre-approve the July 2021 expenditures due to the change in the July board meeting date.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE AUDIT ENGAGEMENT LETTER WITH ROBINSON, FARMER AND COX

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the audit engagement letter with Robinson, Farmer and Cox.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION SUPPORTING THE CLOSING OF RTE. 663 FOR BRIDGE RECONSTRUCTION

Motion made by Carl Rhea, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT resolution supporting the closing of Rte. 663, Rock Fork Road for bridge reconstruction.

The vote was: ‘Aye: Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDOT RESOLUTION SUPPORTING THE THREE RIVERS DESTINATION PEDESTRIAN BRIDGE

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to approve a VDOT resolution supporting the Three Rivers Destination Pedestrian Bridge application.

The vote was: Aye: Oris Christian, Lou Wallace, Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea and Rebecca Dye Nay: None

APPROVAL OF THE LEACHATE AGREEMENT WITH THE TOWN OF LEBANON

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the Leachate Treatment Agreement with the Town of Lebanon as amended.

The vote was: ‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian

Nay: None JULY 2021 EXPENDITURES PRE-APPROVED

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to pre-approve the July 2021 expenditures due to the change in the July board meeting date.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE AUDIT ENGAGEMENT LETTER WITH ROBINSON, FARMER AND COX

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the audit engagement letter with Robinson, Farmer and Cox.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO HIRE AN EXCISE TAX ENFORCEMENT OFFICER

Motion made by Carl Rhea, second Lou Wallace and duly approved by the Board of Supervisors to hire a full time Excise Tax Enforcement Officer at a salary of $30,000.

The vote was: Aye: Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

MOTION TO APPROVE THE FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2022 TAX RATES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the FY 2021/2022 Budget and CY 2022 Tax Rates. No vote: motion was amended

APPROVAL TO AMEND THE MOTION TO APPROVE THE FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2022 TAX RATES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to amend the motion to approve the FY 2021/2022 General Operating Budget and CY 2022 Tax Rates and table until more detailed information on the school budget is presented and reconvene on Thursday, June 17, 2021 at 5:00 pm.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN TO RECONVENE ON THURSDAY, JUNE 17, 2021, AT 5:00 PM

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on Thursday, June 17, 2021 at 5:00 pm.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

APPROVAL TO HIRE AN EXCISE TAX ENFORCEMENT OFFICER

Motion made by Carl Rhea, second Lou Wallace and duly approved by the Board of Supervisors to hire a full time Excise Tax Enforcement Officer at a salary of $30,000.

The vote was: ‘Aye: Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

MOTION TO APPROVE THE FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2022 TAX RATES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the FY 2021/2022 Budget and CY 2022 Tax Rates. No vote: motion was amended

APPROVAL TO AMEND THE MOTION TO APPROVE THE FY 2021/2022 GENERAL OPERATING BUDGET ‘AND CY 2022 TAX RATES

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN TO RECONVENE ON THURSDAY, JUNE 17, 2021, AT 5:00 PM

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on Thursday, June 17, 2021 at 5:00 pm.

The vote was:

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson’

June 17, 2021

A reconvened meeting of the Russell County Board of Supervisors was held on Thursday, June 17 at 5:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Loretta Vance, Secretary

Absent: Vicki Porter, Deputy Clerk

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended to include a presentation from Dr. Gregory Brown, Russell County School Superintendent.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Presentations

Dr. Gregory Brown, Superintendent RCPS gave an in-depth presentation on the FY2021/2022 county school budget and answered questions from the board.

PUBLIC HEARING HELD ON THE FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2021 TAX RATES

Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was held on the Russell County FY 2021/2022 General Operating Budget and CY 2021 Tax Rates. The Chairperson opened the public hearing to comments.

June 17, 2021

Areconvened meeting of the Russell County Board of Supervisors was held on Thursday, June 17 at 5:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Loretta Vance, Secretary

Absent: Vicki Porter, Deputy Clerk

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

‘APPROVAL OF THE AGENDA Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended to include a presentation from Dr. Gregory Brown, Russell County ‘School Superintendent.

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Presentations

Dr. Gregory Brown, Superintendent RCPS gave an in-depth presentation on the FY2021/2022 county

school budget and answered questions from the board.

PUBLIC HEARING HELD ON THE FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2021 TAX RATES

The following citizens commented:

Nathan Kiser, Pastor Steven Damron, Pastor Jason Nunley, Della Miller, Pastor Lynn Hess, Wayne Hubbard, Jessica Witt, Pastor Don Zampogna, Emily Rogers, Debbie Lampkin, Jeff Plaster, Chad Lampkin, Jennifer Fletcher, Larry Hughes.

The Chairperson closed the public hearing to comments.

The board took a recess before continuing.

The meeting was called back into session at 7:07 pm

READING OF PROPOSED RUSSELL COUNTY FY 2022 TAX RATES AND GENERAL OPERATING BUDGET FOR FY 2021/2022

Lonzo Lester, County Administrator read the proposed Russell County CY2022 Tax Rates and County Operating Budget for FY 2021/2022.

MOTION TO REVISE THE FY 2021/2022 GENERAL OPERATING BUDGET

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the FY 2021/2022 general operating budget with certain revisions pertaining to school funding.

The vote was: Aye: Steve Breeding, David Eaton Nay: Oris Christian, Carl Rhea, Rebecca Dye, Lou Wallace, Tim Lovelace

MOTION FAILED

APPROVAL OF THE RUSSELL COUNTY FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2021 TAX RATES

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to a approve the Russell County FY 2021/2022 General Operating Budget and CY 2021 Tax Rates as presented.

The vote was: Aye: Lou Wallace, Tim Lovelace, Oris Christian, Carl Rhea, and Rebecca Dye Nay: Steve Breeding, David Eaton

Rebecca Dye appointed herself and Steve Breeding, with David Eaton as an alternate to discuss school budget issues with the Superintendent.

The following citizens commented:

The Chairperson closed the public hearing to comments.

The board took a recess before continuing.

‘The meeting was called back into session at 7:07 pm

READING OF PROPOSED RUSSELL COUNTY FY 2022 TAX RATES AND GENERAL OPERATING BUDGET FOR FY 2021/2022

Lonzo Lester, County Administrator read the proposed Russell County CY2022 Tax Rates and County Operating Budget for FY 2021/2022.

MOTION TO REVISE THE FY 2021/2022 GENERAL OPERATING BUDGET

The vote was: Aye: Steve Breeding, David Eaton Nay: Oris Christian, Carl Rhea, Rebecca Dye, Lou Wallace, Tim Lovelace

MOTION FAILED,

APPROVAL OF THE RUSSELL COUNTY FY 2021/2022 GENERAL OPERATING BUDGET AND CY 2021 TAX RATES.

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to a approve the Russell County FY 2021/2022 General Operating Budget and CY 2021 Tax Rates as presented,

The vote was: Aye: Lou Wallace, Tim Lovelace, Oris Christian, Carl Rhea, and Rebecca Dye Nay: Steve Breeding, David Eaton

Rebecca Dye appointed herself and Steve Breeding, with David Eaton as an alternate to discuss school budget issues with the Superintendent.

APPROVAL TO FORM AN ADVISORY COMMITTEE

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to form an Advisory Committee to discuss county and school issues relating to state mandates, budgeting, funding, etc.

The vote was: Aye: David Eaton, Steve Breeding, Oris Christian, Carl Rhea, Rebecca Dye, Lou Wallace, Tim Lovelace Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

APPROVAL TO FORM AN ADVISORY COMMITTEE

The vote was: ‘Aye: David Eaton, Steve Breeding, Oris Christian, Carl Rhea, Rebecca Dye, Lou Wallace, Tim Lovelace Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn,

The vote was:

‘Aye: Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item A-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 7/12/21      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s June 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s June 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s June 2021 Monthly Expenditures.

ATTACHMENTS:

• June 2021 Monthly Expenditures

Board of Supervisors Action Item A-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 7/12/21 6:00 PM

Approval of Expenditures Request approval of the County’s June 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s June 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s June 2021 Monthly Expenditures.

ATTACHMENTS:

June 2021 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 7/12/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021

RC Highway & Safety Committee

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 7/12/21 6:00 PM

Board Appointments

Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021

RC Highway & Safety Committee

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

[Russell County Planning Commi

Board Appointments for 2021

[Charles Edmonds Four Years April 3, 2021. Roger Sword Four Years December 31, 2020 ‘Cumberland Plateau Economic Development Commission

Frank Horton One Year June 30, 2021 Tony Lambert One Year June 30, 2021 Ron Blankenship One Year June 30, 2021 [james Eaton, Jr. One Year June 30, 2021 [Dante Community Center

lJason Gullett Two Years June 30, 2021 [Russell County Library Board

Karen Herndon Three Years June 30, 2021 [Ann Monk Three Years June 30, 2021 Highway & Safety

[Gary Dotson Two Years July 1, 2021 liohnny Jessee Two Years July 1, 2021 [Steve Dye Two Years July 1, 2021 Eugene Ferguson Two Years July 1, 2021 [Tony Maxfield ‘Two Years July 1, 2021 Mike O’Quinn’ Two Years July 1, 2021 Barbara K. Cox Two Years July 1, 2021 Henry E Stinson, Jr. Two Years July 1, 2021 [Carl Rhea Two Years July 1, 2021 [Emory Altizer Two Years July 1, 2021 Russell County Library Board

Judy Ashbrook: Four Years July 10, 2021

[Community Policy Management Team [Alice Meade Three Years November 5, 2021 Lori Gates Three Years November 5, 2021

Russell County Planning Commission Andy Smith Four Years November 6, 2021

[Appalachian Juvenile Commission [Vicki Porter Four Years December 2, 2021

[Cumberland Mountain Community Service Board [James Mounts Three Years December 31, 2021 David Eaton Three Years December 31, 2021

[Highway & Safety Commission Linda Cross Two Years, December 31, 2021

People Inc. Development Financial Board [Alicia McGlothlin Three Years December 31, 2021

\Vicki Porter Four Years December 2, 2021

Cumberland Mountain Community Service Board [James Mounts Three Years December 31, 2021 David Eaton Three Years December 31, 2021

Highway & Safety Commission Linda Cross Two Years December 31, 2021

RUSSELL COUNTY BOARD OF SUPERVISORS

BOARD / COMMITTEE APPLICATION

NAME:

(Last) (First)

MAILING ADDRESS:

(Email Address)

TELEPHONE NUMBERS:

(Home) (Business) (Cell)

PROFESSION/VOCATION:

BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE:

(List no more than 3 – in order of preference :)

OTHER INTERESTS:

EDUCATION:

JOB EXPERIENCE:

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE?

IF YES, PLEASE NAME:

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE?

IF YES, PLEASE NAME:

E911 ADDRESS:

DATE OF APPLICATION:

(Please print or type in black ink)

7-11-21

Charles Colins [email protected]

2490 Gravel Lick Rd Castlewood VA 24224

none 276-608-3408

jobs and industrial development

education / retired

planning

economic development

BS / Masters Education Leadership

none

Susan Collins farm work, teacher, coaching, assistant principal, school principal

Susan Collins no

Susan Collins school committees, VHSL Committees

RUSSELL COUNTY BOARD OF SUPERVISORS BOARD / COMMITTEE APPLICATION

DATE OF APPLICATION: _ 7-11-21

(Please print ot type in black ink)

NAME

Charles Colins charlescollins64@ gmail.com

(First) (Last) (Email Address)

MAILING ADDRESS: 2490 Gravel Lick Rd Castlewood VA 24224

E9LL ADDRESS: 2490 Gravel Lick Rd Castlewood VA 24224

TELEPHONE NUMBERS: none none 276-608-3408

(Home) (Business)

PROFESSION/VOCATION: education / retired

(Cell)

BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE: planning

(List no more than 3 – in order of preference :) economic development

OTHER INTERESTS: jobs and industrial development

EDUCATION: BS / Masters Education Leadership

JOB EXPERIENCE: farm work, teacher, coaching, assistant principal, school principal

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: _ School committees, VHSL Committees

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? _"°

IF YES, PLEASE NAME:

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE?

IF YES, PLEASE NAME:

OTHER INTERESTS (Continued):

JOB EXPERIENCE (Continued): _

CIVIC OR SERVICE ORGANIZATION EXPERIENCE (Continued):

farming / fishing / hunting / family

teacher / coach / high school assistant principal / high school principal

OTHER INTERESTS (Continued): farming / fishing / hunting / family

JOB EXPERIENCE (Continued) teacher / coach / high school assistant principal / high school principal

CIVIC OR SERVICE ORGANIZATION EXPERIENCE (Continued):

COUNTY OFRUSSELL, VIRGINIA —L printeorm… |. OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION Letter Sent

‘Currently Serving, On:

NAME: Edmonds Charlie Mr

(Last) (First) (Middle Initial) (Mr., Mes., Miss, Rank)

HOME ADDRESS: 3907 Jessce’s Mill Rd Cleveland, VA 24225 edmonds.cwe | @gmail.com — (Email Address)

‘TELEPHONE NUMBERS: _ 276-494-6138 _ (Home) (Business) (FAX)

PROFESSION/VOCATION: Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mf.

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: RCPC a

(List no more than 3 – in order of preferences) _

STS: _ Golf, fishing, woodworking, gardening

EDUCATION: _High School Graduate, Technical School, Some college

JOB EXPERIENCE: __ Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: Virginia Jaycees, Lions Club, Masonic Fraternity, Virginia Royal Arch,

Eastern Star, Lebanon Baptist Church _

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

PLEASE NAME: RCPC

IF YE

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME: _RCPC.

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 3

COUNTY OFRUSSELL, VIRGINIA L printeom. 1. OFFICE USE ONLY:

COMMITTEE APPLICATION

name: Wf7Zea/ TOU Zz Me.

(Last) First) (Middletnitial) (Mr.,Mrs., Miss, Rank)

rome pores: 0 BY/ flowdtpn/ Kefol le BUE WA 24699 _L LEWD Bab |. zam

(Email Address) reverronenumpers: LK 97/3576 2% 97) 3576 NA (Home) (Business) (FAX)

PROFESSION/VOCATION: UZ

BOARDS/COMMISSIONS ON WHICH YOU WISH TO seve: Zalehei! Levelyaaadt Ailhaterhs

(List no more than 3 ~ in order of preference:) Hbywintg Zon sein) Phe Beuice Mheily i omen interests: hobo Ahvrtics, Axtiorhee (tests. Lhutch _puth,

OMe Mhodkte tithe roucanon, HS. oblaes Ld) Pgh <theel, WE. cbree Sphues! VA Lamuhyy

Lelec, Mets degleee Sabha Vo cans’ly Y sabe, BS dee Blid ties, VS Ainy

JOB EXPERIENCE: {7/77 Zain z Atti) )SUL. Rol this

bela! eg ae te Lid Me, ie as CIVIC OR SERVICE ORGANIzATION EXPERIENCE: £240" ow Lot/ Sulertic hove jy Level Lehi, ¢ Cereal Laasher. ee i Linie_glovs, tah pol misty

‘ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Loo

res, ruease name, _ Aye HAVE YOUPREVIUSLY SERVED AS A MEMBER OF A RUSSEL-COUNTY BOARD on comassOn?™ NES

ves rreasename: Klse(/ Lop) bul Laid / Ze] Zavmie tax

ARE YOU A REGISTERED VOTER? VES. pisrricrNumBER: §_@

COUNTY OF RUSSELL, VIRGINIA —L punt eom…

COMMITTEE APPLICATION

Currently

NAME: HeFaddin bother och) orm arse

aay

HOMB ADDRESS: QU3Q%_ Redbud Nu, PO Bex 130% Honalder VA_ZU260

TRLEPHONBNUMBERS: 2-79 971-0 Yo Ze -VISZ-Ele6o__—_Z76- B7S3— G1FS.

CHomsy usin PAR PROFESSIONVOCATION: I surance Sabkes BOARDS/COMMISSIONS ON WHICH YOU WisHTOSERVE: = RusSel( Couns PSA

1 — (List no more than 3-- in orderof preference:) Ruste County Planning Cores stron

ornermrerests: Voluateer Secvice Wworl…, local and. Fore, SAMs ven Wore —_ —

xpucation:; Nigh school dploka and Businecr Adeunistraton

CovlBes JOBEXPERIENCE: MePaddia + Associates 2 yes, HeFaddir Properhes

1S years CIVIC OR SERVICE ORGANIZATION EXPERIENCE: _Heloing Wendi Hinistr’es 1S yes POS

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF Mes yes,PLEASENAME: (Qu seh ( Counts DA

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? 1F

‘YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 4

Loretta Vance

Subject:

noreply@ci Friday, November 20, 2020 10:24 AM

[email protected]; [email protected] Online Form Submittal: Board and Committee Application

Board and Committee Application

Name

Email Address Address

city

State

Zip Code

Phone Number

Fax Number

Board/Committee on Which You Wish to Serve

Other Interests

Educ

Job Experience

Civic or Service Organization Experience

Are you currently a member of a Russell County Board or Committee?

IFYES, please name:

‘plus.com

Alita Ann Whited [email protected] 85 Acre Lane Cedr Buff Russell

24609 276-071-4401

Field not completed.

Planning Commission

Field not completed.

Associate Degree from SWCC Graduate Realtors Institute Multiple classes in Real Estate and Real Estate Appraisal

33 years as Real Estate Broker, Associate Broker and Agent (Licensed in all three categories at different times)

13 years in Real Estate Appraisal (Certified Real Estate Appraiser)

Clinch River Kiwanis since 1989 Richlands Garden Club Russell County Republican Committee.

Field not completed.

Loretta Vance

From: [email protected] Ser Friday, February 12, 2021 2:08 PM

To: [email protected]; loretta.vance@russ! Subject: Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Robert Breimann Email Address [email protected] Address P.O. Box 2100

city Grundy

State VA

Zip Code 24614

Phone Number 2769352128

Fax Number 276-935-4162

Board/Committee on Which Library Board You Wish to Serve

Other Interests Field not completed.

Education College; Graduate School; Law School

Job Experience Partner – Street Law Firm

Civic or Service Coach youth league soccer, basketball and baseball. former Organization Experience Cub Scout Den leader.

Are you currently a member No of a Russell County Board or Committee?

IFYES, please name: Field not completed. Have you previously served No

as a member of a Russell

County Board or

Committee?

IFYES, please name: Field not completed.

COUNTY OF RUSSELL, VIRGINIA. OFFICE USE ONLY: COMMITTEE APPLICATION Date Received

Letter Sent:

Currently Serving On : Library Board

NAME: Ashbrook Judy N Miss 5

(Last) (First) (Middle Initial) (Mr., Mrs., Miss, Rank)

HOME ADDRESS: 389 Scenic Drive Lebanon, Virginia

[email protected]

(Email Address)

‘TELEPHONE NUMBERS: (276) 889-1159 (Home) (Business) (FAX)

PROFESSION/VOCATION: School Teacher - Retired (37 Years)

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: Russell County Library Board

(List no mote than 3 – in order of preference:)

OTHER INTERESTS: Reading, Spending Time With Grandchildren, Traveling

EDUCATION: _ Master’s Degree in Education (MEd) from University of Virginia, Bachelor of Science (Biology) King College

Castlewood High School Graduate (1967)

JOB EXPERIENCE; Teacher - Russell County Public Schools - 37 years, Elementary and Middle School

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: Daughter’s of the American Revolution (DAR) Member with additional service

to veterans

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Yes

IF YES, PLEASE NAME: Library Board

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? Y@5 DISTRICT NUMBER: >

COUNTY OF RUSSELL, VIRGINIA

RIG USE PN

BOARD APPLICATION tc Received: _ Coy Sing vue Monks Ayn J Mrs, oo i (ast) Gi, ot

Home appress: 5 OF Donald C, Moore Dre. : Lebanon Vit 24 266 210% thera 4choo tay

‘Email Address)

TELEPHONENUMBERS: 276-202-9912

(Home) (Business) (FAX)

proressionvocation; — Rectivedt

BOARD ON WHICH YOU WISH TO SERVE ieb i brary

(List no more than 3 – in order of preference :)

OTHER INTERESTS:

EDUCATION: ee Vesume.

JOBEXPERIENCE: Gee YCsume.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? ve Ss

IF YES, PLEASE NAME: “Russell County Public. Library’

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? Yes

IFYES, PLEASENAME: Rg el Coorsty Tour is rn

ARE YOU AREGISTERED VOTER? Yes pistricrnumper: SPA T

ANN JACKSON MONK.

509 Donald C. Moore Drive Lebanon, Virginia 24266 276-889-3786

Email: [email protected]

SUMMARY OF QUALIFICATIONS,

Offering a strong background of work experience in diverse environments and sound training.

Knowledge of office procedures and equipment. Experienced in Microsoft Office, ProVal, and various other software programs.

Accustomed to high volume, fast paced environments. Work effectively with persons of diverse backgrounds.

Energetic and enthusiastic. Provide sustained effort for organizational and personal goals and objecti

Highly developed communication and interpersonal relation skills.

Proven problem-solving abilities.

Capable of handling multiple levels of tasks and responsibilities.

EDUCATION

Alpha College of Real Estate - Newport News, Virginia Commonwealth of Virginia Real Estate License — January 1996 (not currently active)

‘Newport News Adult Education — Newport News, Virginia Classes in WordPerfect, Microsoft Windows, FoxPro

‘NASA Langley — Hampton, Virginia Course in Total Quality Management

Lebanon High School Lebanon, Virginia

EXPERIENCE

August 2007 — June 2014 Russell County Public Library - Lebanon, Virginia Circulation Assistant Maintain close contact with library patrons at the circulation desk, checking materials in and out. Operate cash register while collecting payments for copies and printouts. Shelve returned books. Sign in patrons on public use computers.

June 2000 ~ April 2006

October 1996 ~ June 2000

August 1991 — February 1996

REFERENCES

Assessor’s Office City of Hampton, Virginia

‘Technical Office Clerk Front office atmosphere having extensive work with the general public, real estate agents, surveyors, and attorneys in person as well as via telephone. Worked closely with other City departments - Treasurer, Commissioner of Revenue, Public Works, and Zoning as well as other departments, Entered deeds and wills into Assessor’s Office public records, performed title search of property ownership, entered property splits and merges for City Tax Maps.

City Manager’s Office ~ City of Hampton, Virginia

Staff Secretary/Receptionist Performed duties under the general supervision of the Director of Financial Policy. Extensive contact with the general public, city employees, elected officials, business executives, and representatives of. ‘municipal, state and federal governments. Provided telephone support for the Clerk of Council and Mayor’s Office as well as the City Manager’s Office and Assistant City Manger’s Office. Reconciled credit card records for City Manager’s Office. Planned catered events for Director of Financial Planning, arranged international travel for Mayor, members of City Council, City Manager and City Department Directors.

Bionetics Corporation _ Hampton, Virginia Receptionist/Clerk/Switchboard Operator Received visitors and routed them to appropriate department/personnel. Extensive contact with local, state and federal elected officials, as well as NASA Langley personnel. ‘Trained others in use of Meridan ‘Telephone System. Provided clerical support as needed for Facilities Management, Marketing and Finance departments. Assisted with reorganizing Records Management Department. Operated various ‘mail room equipment including Pitney Bowes mail meter, Fed Ex and UPS computer software. Reconciled company Fed Ex bills. Operated a thirty- six line switchboard and received messages for up to sixty employees.

Available upon request.

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

      Meeting: 7/12/21         6:00 PM

County Attorney Reports

County’s Emergency Ordinance for Continuity of Government Services
```
      Cancellation 
```
County Boards & Committees Report
Project Jonah Building Construction & Environmental Inspection Service
Request for Qualifications (RFQ) – Bid Closed 7/6/21
Sun Disposal Site Purchase
Cleveland High School Property
Givens School Lease

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

7/12/21 6:00 PM

Meetin:

County Attorney Reports

County’s Emergency Ordinance for Continuity of Government Services Cancellation
County Boards & Committees Report
Project Jonah Building Construction & Environmental Inspection Service Request for Qualifications (RFQ) — Bid Closed 7/6/21

4, Sun Disposal Site Purchase

Cleveland High School Property
Givens School Lease

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Emergency Ordinance to Allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures

WHEREAS, on January 31, 2020, the U.S. Secretary of Health and Human Services

declared a public health emergency in response to the spread of the novel coronavirus (COVID- 19); and

WHEREAS, on March 12, 2020, the Governor, in Executive Order Fifty-One, declared a

state of emergency in the Commonwealth of Virginia, acknowledging the spread of COVID-19 as a disaster as defined in Virginia Code § 44-146.16; and

WHEREAS, Executive Order Fifty-One authorized local governments to render

appropriate assistance and to alleviate conditions, as appropriate, to prepare for and mitigate the effects of the virus; and

WHEREAS, on March 13, 2020, the President of the United States found and declared the

outbreak of COVID-19 to constitute a national emergency, beginning March 1, 2020; and

WHEREAS, on March 17 and 23, the Governor requested and then directed Virginians to avoid non-essential gatherings of more than 10 people; and

WHEREAS, the Russell County Board of Supervisors held a special called meeting on

March 17, 2020 Board determined that COVID-19 pandemic constituted a “disaster” as contemplated in section 15.2-1413 of the Code of Virginia of 1950, as amended and pursuant to Virginia Code § 44-146.21, declared a local state of emergency in Russell County; and

WHEREAS, the Russell County Board of Supervisors held a regular meeting on

September 8, 2020 Board determined that COVID-19 constituted a continued “disaster” as contemplated in section 15.2-1413 of the Code of Virginia of 1950, as amended and pursuant to Virginia Code § 44-146.21, declared a local state of emergency in Russell County; and

WHEREAS, the Board of Supervisors has determined that COVID-19 constitutes a

communicable disease of public health threat which has caused a disaster as those terms are defined in Virginia Code § 44-146.16; and

WHEREAS, while the Board of Supervisors values transparency in government and

public engagement, it also finds that emergency measures are necessary to mitigate the spread of COVID-19 and to protect the health, safety, and welfare of residents and employees, while still providing for government operations to continue during this state of emergency; and

WHEREAS, Virginia Code § 15.2-1413 provides that the Board of Supervisors,

notwithstanding any contrary provision of law, may adopt an ordinance to assure the continuity of government operations during this disaster and for up to six months; and

WHEREAS, on January 31, 2020, the U.S. Secretary of Health and Human Services declared a public health emergency in response to the spread of the novel coronavirus (COVID- 19); and

WHEREAS, on March 12, 2020, the Governor, in Executive Order Fifty-One, declared a state of emergency in the Commonwealth of Virginia, acknowledging the spread of COVID-19 as a disaster as defined in Virginia Code § 44-146.16; and

WHEREAS, Executive Order Fifty-One authorized local governments to render appropriate assistance and to alleviate conditions, as appropriate, to prepare for and mitigate the effects of the virus; and

WHEREAS, on March 13, 2020, the President of the United States found and declared the outbreak of COVID-19 to constitute a national emergency, beginning March 1, 2020; and

WHEREAS, on March 17 and 23, the Governor requested and then directed Virginians to avoid non-essential gatherings of more than 10 people; and

WHEREAS, the Russell County Board of Supervisors held a special called meeting on March 17, 2020 Board determined that COVID-19 pandemic constituted a “disaster” as contemplated in section 15.2-1413 of the Code of Virginia of 1950, as amended and pursuant to Virginia Code § 44-146.21, declared a local state of emergency in Russell County; and

WHEREAS, the Russell County Board of Supervisors held a regular meeting on September 8, 2020 Board determined that COVID-19 constituted a continued “disaster” as contemplated in section 15.2-1413 of the Code of Virginia of 1950, as amended and pursuant to Virginia Code § 44-146.21, declared a local state of emergency in Russell County; and

WHEREAS, the Board of Supervisors has determined that COVID-19 constitutes a communicable disease of public health threat which has caused a disaster as those terms are defined in Virginia Code § 44-146.16; and

WHEREAS, while the Board of Supervisors values transparency in government and public engagement, it also finds that emergency measures are necessary to mitigate the spread of COVID-19 and to protect the health, safety, and welfare of residents and employees, while still providing for government operations to continue during this state of emergency; and

WHEREAS, Virginia Code § 15.2-1413 provides that the Board of Supervisors, notwithstanding any contrary provision of law, may adopt an ordinance to assure the continuity of ‘government operations during this disaster and for up to six months; and

WHEREAS, Virginia Code § 44-146.21 further provides that a local director of emergency management or any member of a governing body in his absence may upon the declaration of a local emergency proceed without regard to time-consuming procedures and formalities prescribed by law, except for mandatory constitutional requirements; and

WHEREAS, Virginia Code § 15.2-1200 provides the county with authority to adopt necessary regulations to prevent the spread of contagious diseases among its residents; and

WHEREAS, the Board of Supervisors also has the inherent authority to vary the county’s

policies, procedures, and practices to assure the continuity of government operations; and

WHEREAS, government operations include the work of the Board of Supervisors and other local public bodies, and the personnel who work for or on behalf of local public bodies; and

WHEREAS, Virginia Code § 2.2-3708.2(A)(3) allows, under certain procedural

requirements including public notice and access, that members of the Board of Supervisors may convene solely by electronic mean “to address the emergency;” And

WHEREAS, the open public meeting requirements of the Virginia Freedom of

Information Act (“FOIA”) are limited only by a properly claimed exemption provided under that Act or “any other statute;” and

WHEREAS, the Attorney General of Virginia issued an opinion dated March 20, 2020

stating that localities have the authority during disasters to adopt ordinances to ensure the continuity of the government; and

WHEREAS, this emergency ordinance in response to the disaster caused by the COVID-

19 pandemic promotes the public health, safety, and welfare, and its adoption is consistent with the law of the Commonwealth of Virginia, the Virginia Constitution, and the United States Constitution.

NOW, THEREFORE, BE IT ORDAINED, that this uncodified ordinance is hereby

enacted as follows:

An Emergency Ordinance Allowing for the Continuity of Government Operations During the Pandemic

Sec. 1. Purpose; Effective Date; Expiration

This ordinance allows for variances from state laws and county ordinances in order to protect the health, safety, and welfare of residents and employees from the spread of COVID-19 while still providing for government operations to continue during this state of emergency.

The operation of government includes management of all county facilities, management of

the school system, and the work of all local boards, including the Board of Supervisors, the Russell County School Board, the Russell County Industrial Development Authority, the Russell County Public Service Authority, the Russell County Department of Social Services, and any other local

WHEREAS, Virginia Code § 15.2-1200 provides the county with authority to adopt necessary regulations to prevent the spread of contagious diseases among its residents; and

WHEREAS, the Board of Supervisors also has the inherent authority to vary the county’s policies, procedures, and practices to assure the continuity of government operations; and

WHEREAS, government operations include the work of the Board of Supervisors and other local public bodies, and the personnel who work for or on behalf of local public bodies; and

WHEREAS, Virginia Code § 2.2-3708.2(A)(3) allows, under certain procedural requirements including public notice and access, that members of the Board of Supervisors may convene solely by electronic mean “to address the emergency;” And

WHEREAS, the open public meeting requirements of the Virginia Freedom of Information Act (“FOIA”) are limited only by a properly claimed exemption provided under that Act or “any other statute;” and

WHEREAS, the Attorney General of Virginia issued an opinion dated March 20, 2020 stating that localities have the authority during disasters to adopt ordinances to ensure the continuity of the government; and

WHEREAS, this emergency ordinance in response to the disaster caused by the COVID- 19 pandemic promotes the public health, safety, and welfare, and its adoption is consistent with the law of the Commonwealth of Virginia, the Virginia Constitution, and the United States Constitution,

NOW, THEREFORE, BE IT ORDAINED, that this uncodified ordinance is hereby enacted as follows:

The operation of government includes management of all county facilities, management of the school system, and the work of all local boards, including the Board of Supervisors, the Russell County School Board, the Russell County Industrial Development Authority, the Russell County Public Service Authority, the Russell County Department of Social Services, and any other local

or regional board, commission, committee, or authority created by the board of supervisors or to which the board of supervisors appoints or recommends for appointment all or a portion of its members (collectively “Public Bodies” and individually “Public Body”), including employees who work for or on behalf of any Public Body. Accordingly, the provisions of this emergency ordinance apply to all such “Public Bodies”.

At this time, public health experts recommend against assembling groups of people in

confined spaces. Accordingly, this ordinance contains modifications for public meetings which should be followed while it is deemed unwise or unsafe to gather in one location a quorum for any Public Bodies, or to invite members of the public to physically gather together for public meetings.

Moreover, the spread of COVID-19 may make it impossible or impractical for government

operations to meet all normally imposed deadlines, regulations, and time frames, or to comport, in some instances, with lengthy procedures and processes such as procurement or employment processes.

This emergency ordinance is effective immediately and will remain in effect for 60 days

unless amended, rescinded, or readopted in conformity with the notice provisions of Virginia Code § 15.2-1427; however, in no event will the ordinance be effective for more than six months from the effective date of this ordinance. At the end of the six months, if a state of emergency still exists then this ordinance may be renewed the same way it was originally enacted. Upon repeal or expiration of this ordinance, normal government operations will resume.

Sec. 2. Public Meetings and Public Hearings

A. Any regularly scheduled or regular meeting of any Public Body may be canceled by the chair if there is no essential business that needs to occur or if conditions otherwise make it impractical to meet. Notice of the cancellation must be provided to the Public Body members and the public as soon as practicable.

B. In the alternative, any regularly scheduled or regular meeting of any Public Body may be held by solely electronic or telephonic means without a quorum of members physically present and without members of the public physically present, provided the following occurs:

Any such electronic meeting of the Public Entities shall be open to electronic

participation by the public and closed to in-person participation by the public. The meeting is accessible to the public through live audio or video on the County’s or Public Body’s website, a dial-in telephone number, or a social media platform.

The agenda and public notice for the meeting must:

a) include a statement that the meeting is being held using electronic means under this ordinance;

b) contain specific information about how members of the public can access the meeting; and

c) if there are any public hearing or public comment items, specifically identify how members of the public can provide comment, including one or more of the following: by e-mail, in writing, by telephone, through a social media platform, or via other electronic means.

‘At this time, public health experts recommend against assembling groups of people in confined spaces. Accordingly, this ordinance contains modifications for public meetings which should be followed while it is deemed unwise or unsafe to gather in one location a quorum for any Public Bodies, or to invite members of the public to physically gather together for public meetings.

Moreover, the spread of COVID-19 may make it impossible or impractical for government operations to meet all normally imposed deadlines, regulations, and time frames, or to comport, in some instances, with lengthy procedures and processes such as procurement or employment processes.

This emergency ordinance is effective immediately and will remain in effect for 60 days unless amended, rescinded, or readopted in conformity with the notice provisions of Virginia Code § 15.2-1427; however, in no event will the ordinance be effective for more than six months from the effective date of this ordinance. At the end of the six months, if a state of emergency still exists then this ordinance may be renewed the same way it was originally enacted. Upon repeal or expiration of this ordinance, normal government operations will resume.

Sec. 2, Public Meetings and Public Hearings

B. _Inthe alternative, any regularly scheduled or regular meeting of any Public Body may be held by solely electronic or telephonic means without a quorum of members physically present and without members of the public physically present, provided the following occurs:

Any such electronic meeting of the Public Entities shall be open to electronic participation by the public and closed to in-person participation by the public. The meeting is accessible to the public through live audio or video on the County’s or Public Body’s website, a dial-in telephone number, or a social media platform.
The agenda and public notice for the meeting must:

a) include a statement that the meeting is being held using electronic means under this, ordinance;

b) contain specific information about how members of the public can access the meeting; and

The agenda is posted on the County’s or Public Body’s website at least three days prior to the meeting. Other materials associated with the meeting, if any, must be made available to the public at the same time they are provided to the Public Body members.
For public hearings and any items for which public comment is permitted, the following

rules apply: a) Normal rules of order apply with respect to requiring the name and home address

of the commenter, that comments relate to the hearing or comment topic, that appropriate limits on the number of comments per person per item apply, and that comments be of reasonable length.

b) Public Bodies may allow public comments to be submitted via phone call, e-mail, or in writing, up until a reasonable time before the start of the meeting so long as those comments are provided to the Public Body members prior to any decision on an item.

c) If available, members of the public may provide comments through leaving a voicemail on a dedicated phone number up until a reasonable time before the start of the meeting so long as those comments are then provided to the Public Body members prior to any decision on an item.

d) If available, members of the public may provide comments through telephonic or interactive electronic means (call-in meeting access, social media platform) during the meeting so long as those comments are received by or provided to the Public Body members prior to any decision on an item.

e) The Public Body may choose to receive additional comments through any means for a period of time after the public hearing or public meeting, so long as it announces and publicizes that opportunity, and those comments are provided to the Public Body members prior to any decision on an item.

f) All public comments must be made a part of the record of the Public Body either by being summarized in or included with the meeting minutes.

Any votes taken during the meeting must be taken by roll call, individually recording

each member’s name and vote.

The minutes of any meeting under this ordinance must conform to the requirements of law, including identifying the forms of electronic communication used, the members participating and the means by which they participated, the opportunities for public access or participation, a summary of the public comments, if any, and the actions taken at the meeting. The Public Entities may approve minutes of an electronic meeting at a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended.

C. Public Bodies may hold special meetings consistent with the provisions in (B) except that notice of the special meeting need only be provided at least three working days prior to the meeting, and the agenda and associated materials, if any, need to be made available to the public at the same time as they are made available to the Public Body members.

The agenda is posted on the County’s or Public Body’s website at least three days prior to the meeting. Other materials associated with the meeting, if any, must be made available to the public at the same time they are provided to the Public Body members.
For public hearings and any items for which public comment is permitted, the following rules apply:

a) Normal rules of order apply with respect to requiring the name and home address. of the commenter, that comments relate to the hearing or comment topic, that appropriate limits on the number of comments per person per item apply, and that comments be of reasonable length.

©) If available, members of the public may provide comments through leaving a voicemail on a dedicated phone number up until a reasonable time before the start of the meeting so long as those comments are then provided to the Public Body members prior to any decision on an item.

4d) If available, members of the public may provide comments through telephonic or interactive electronic means (call-in meeting access, social media platform) during the meeting so long as those comments are received by or provided to the Public Body members prior to any decision on an item.

e) The Public Body may choose to receive additional comments through any means for a period of time after the public hearing or public meeting, so long as it announces and publicizes that opportunity, and those comments are provided to thePublic Body members prior to any decision on an item.

) All public comments must be made a part of the record of the Public Body either by being summarized in or included with the meeting minutes.

Any votes taken during the meeting must be taken by roll call, individually recording each member’s name and vote.
The minutes of any meeting under this ordinance must conform to the requirements of law, including identifying the forms of electronic communication used, the members participating and the means by which they participated, the opportunities for public access or participation, a summary of the public comments, if any, and the actions taken at the meeting. The Public Entities may approve minutes of an electronic meeting at a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended.

D. Public Bodies may hold emergency meetings consistent with Virginia Code § 2.2-3708.

E. Any item on an agenda for a regularly scheduled, regular, special, or emergency meeting held hereunder may be continued to a later date or time for the purpose of reviewing and considering comments from the public.

F. Non-emergency public hearings and action items of Public Bodies may be postponed to a date certain provided that public notice is given so that the public are aware of how and when to present their views.

G. Nothing in this Emergency Ordinance shall prohibit Public Bodies from holding in- person public meetings provided that public health and safety measures as well as social distancing are taken into consideration.

Sec. 3. Public Buildings, Facilities, Real Property and Events

The director of emergency management is empowered to restrict members of the public from entering or congregating around county-owned buildings, facilities, and real property as is reasonably necessary to ensure the health, safety, and welfare of the public or county staff. Moreover, the director of emergency management may cancel, postpone, or reschedule any events scheduled for any county-owned building, facility, or property as necessary to ensure the health, safety, and welfare of the public or county staff.

Sec. 4. Additional powers of director of emergency management

A. Funding and Contracts. To the extent of unobligated funds available in excess of appropriations in the approved budget, the director of emergency management may enter into contracts and incur obligations necessary to protect the health and safety of persons and property, and to provide emergency assistance to persons affected by this disaster.

B. Procedures. The director of emergency management may proceed without regard to time- consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring obligations, employing workers, renting equipment, purchasing supplies and materials, and other expenditures of public funds.

C. Other Temporary Actions. The director of emergency management may temporarily take any of the following actions: waive or reduce fees imposed by county ordinance; waive enforcement, in whole or in part, of any county ordinance; and modify, limit, waive, suspend, or amend any county program, service, function, process, or procedure. The director must apply the action uniformly for similar situations and not on a case-by-case basis. The director’s actions will only be effective until the next regular meeting of the board of supervisors. The board of supervisors may ratify and extend the time for which the director’s action remains in effect.

Public Bodies may hold emergency meetings consistent with Virginia Code § 2.2-3708.

E, Any item on an agenda for a regularly scheduled, regular, special, or emergency meeting held hereunder may be continued to a later date or time for the purpose of reviewing and considering comments from the public.

ic Buildi aciliti a vents

s a fai A A. Funding and Contracts. To the extent of unobligated funds available in excess of

appropriations in the approved budget, the director of emergency management may enter into contracts and incur obligations necessary to protect the health and safety of persons and property, and to provide emergency assistance to persons affected by this disaster.

Sec. 5. Suspension of Deadlines, Time Frames, and Procedures

County personnel are encouraged to take action as is practical and appropriate to meet deadlines or time frames established under state law or county ordinances, however, notwithstanding any provision of law, regulation, or policy to the contrary, any deadlines requiring action by the county, any Public Body, or county employees are suspended. Time frames for review or expedited reviews are also suspended. Failure to meet any deadline or time frame will not constitute a default, violation, approval, ratification, or recommendation. Any policies or procedures inconsistent with this ordinance are hereby suspended.

Sec. 6 Adoption by Incorporated Towns within the Boundaries of Russell County

Each incorporated town within the boundaries of Russell County are encouraged, authorized and/or directed to declare its own state of local emergency and disaster or incorporate by reference the County’s local state of emergency and disaster and to adopt an ordinance for the continuity of town government.

Sec. 7 Validity and Duration of Ordinance and Resumption of Normal Governmental Authority

The provisions herein are presumptively valid, however in the event that any provision of this ordinance is declared to be invalid by a court of competent jurisdiction all remaining provisions shall not be invalidated and remain in full force and effect. The provisions of this Emergency Ordinance shall remain in full force and effect for a period of 60 days, unless amended, rescinded, or readopted by the Russell County Board of Supervisors in conformity with the notice provisions set forth in Virginia Code §15.2-1427 but in no event shall such ordinance be effective for more than 6 months after the conclusion of the disaster. Upon rescission by the Russell County Board of Supervisors or automatic expiration as described herein, this emergency ordinance shall terminate, and normal practices and procedures of government shall resume.

This ordinance shall be effective upon adoption.

ADOPTED by the Russell County Board of Supervisors.

APPROVED

Rebecca Dye Chairperson

Sec. 5._ Suspension of Deadlines, Time Frames, and Procedures

Sec. 6 Adoption by Incorporated Towns within the Boundaries of Russell County

Sec. 7 Validity and Duration of Ordinance and Resumption of Normal Governmental Authority

The provisions herein are presumptively valid, however in the event that any provision of this ordinance is declared to be invalid by a court of competent jurisdiction all remaining provisions shall not be invalidated and remain in full force and effect. The provisions of this Emergency Ordinance shall remain in full force and effect for a period of 60 days, unless amended, rescinded, or readopted by the Russell County Board of Supervisors in conformity with the noticeprovisions set forth in Virginia Code §15.2-1427 but in no event shall such ordinance be effective for more than 6 months after the conclusion of the disaster. Upon rescission by the Russell County Board of Supervisors or automatic expiration as described herein, this emergency ordinance shall terminate, and normal practices and procedures of government shall resume.

This ordinance shall be effective upon adoption. ADOPTED by the Russell County Board of Supervisors.

APPROVED

Rebecca Dye Chairperson

ATTEST:

Lonzo Lester County Administrator

APPROVED AS TO FORM:

M. Katherine Patton County Attorney

ATTEST:

Lonzo Lester

County Administrator

APPROVED AS TO FORM:

M. Katherine Patton County Attorney

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

REQUESTS FOR QUALIFICATIONS

BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA

The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board”, hereby issues to qualified firms and individuals, a Request for Qualifications (hereinafter referred to as “RFQ”) The Board proposes to award a contract for consulting services to assist the Board with building inspection services for a substantial industrial regional project. Services are anticipated to include but are not limited to providing professional environmental and engineering services relating to Erosion and Sediment Control and Industrial Building Inspection Services.

Statements of Qualification will be evaluated based on the following information:

Experience and qualifications of firms or individuals.
Offeror’s past work experience with substantial industrial projects.
Relevant experience in providing similar services.
Capability to meet time schedules and budget requirements.
Location of offeror’s staff and/or offices in relation to Russell County.

Proposals are due before 11:00 a.m., on Tuesday, July 6, 2021, and shall be addressed to Lonzo Lester, County Administrator, Russell County, Virginia, in care of Chafin Law Firm, P.C., at 44 East Main Street, P.O. Box 1210, Lebanon, VA 24266.

Applicants will be ranked, and negotiations will begin with the top-ranked applicant in accordance with applicable Virginia Procurement requirements. If a contract satisfactory and advantageous to the Board can be negotiated at a price considered fair and reasonable, the award will be made to that applicant. Otherwise, negotiations with the applicant ranked first will be formally terminated and negotiations will be conducted with the applicant ranked second, and so on, until a satisfactory contract is reached. The Board reserves the right to reject any and/or all proposals.

Authorized By: Board of Supervisors of Russell County, Virginia

Russell County Virginia “The Heart of Southwest Virginia”

ris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 Gounty Administrator

REQUESTS FOR QUALIFICATIONS BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA

The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board", hereby issues to qualified firms and individuals, a Request for Qualifications (hereinafter referred to as “RFQ") The Board proposes to award a contract for consulting services to assist the Board with building inspection services for a substantial industrial regional project. Services are anticipated to include but are not limited to providing professional environmental and engineering services relating to Erosion and Sediment Control and Industrial Building Inspection Services.

Statements of Qualification will be evaluated based on the following information:

Experience and qualifications of firms or individuals. Offeror’s past work experience with substantial industrial projects. Relevant experience in providing similar services.

Capability to meet time schedules and budget requirements. Location of offeror’s staff and/or offices in relation to Russell County.

YPFeN>

Authorized By: Board of Supervisors of Russell County, Virginia

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Courtesy of VGIN , Commonwealth of VirginiaCourtesy of VGIN , Commonwealth of VirginiaCourtesy of VGIN , Commonwealth of Virginia www.interactiveGIS.com Printed 11/08/2020

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RUSSELL COUNTY

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Executive Summary

Prepared for Russell County September 2020

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Executive Summary

Prepared for Russell County ‘September 2020

Pik corsvniy cess Jossstance center

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

c a c

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Project funding provided by an Environmental Protection Agency (EPA) Brownfields Assessment grant through the Community Design Assistance

Center (CDAC) at Virginia Tech

‘Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Project funding provided by an Environmental Protection Agency (EPA) Brownfields Assessment grant through the Community Design Assistance Center (CDAC) at Virginia Tech

Bib corvniy soso nter

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

c a c

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Community Design Assistance Center 101 South Main Street, Blacksburg, Virginia 24060

p: 540.231.5644 f: 540.231.6089 http://www.cdac.arch.vt.edu

Elizabeth Gilboy Director

Joe Morici Brownfields Practice Leader Cardno

Project Team

The Community Design Assistance Center (CDAC) is an outreach center in the College of Architecture and Urban Studies at Virginia Tech that assists communities, neighborhood groups and non-profit organizations in improving the natural and built environments. Assistance is provided in the areas of landscape architecture, architecture, planning, and interior design. Working with communities, the conceptual planning and design provides communities with a graphic vision of their project that can then be used for grant applications and fundraising for the next steps toward implementation.

Amelia Hulshult Urban and Regional Planning Graduate Student

Nick Proctor Project Manager

Josh Sexton Senior Geologist Cardno

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

Project Team

Elizabeth Gilboy Nick Proctor Amelia Hulshult Director Project Manager Urban and Regional Planning Graduate Student

Joe Morici Josh Sexton Brownfields Practice Leader Senior Geologist Cardno Cardno

built environments. Assistance is provided in the areas of landscape architecture, architecture, planning, and interior design. Working with communities, the conceptual planning and design provides communities with a graphic vision of their project that can then be used for grant applications and fundraising for the next steps toward implementation.

Community Design Assistance Center 101 South Main Street, Blacksburg, Virginia 24060 p: 840.231.5644 f. 540.231.6089 htp:/www.cdac.arch.viedu

Bib corvniy cos Jossstance center

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

c a c

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

ACKNOWLEDGMENTS

The CDAC team would like to acknowledge the following individuals for their contributions throughout the project:

Lonzo Lester County Administrator, Russell County

Lou Wallace Member, Russell County Board of Supervisors

Brian Ferguson Director of Solid Waster, Russell County

Brad Kreps Director, Clinch Valley Program, The Nature Conservancy

and

Those who volunteered time for the betterment of Russell County.

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

ACKNOWLEDGMENTS.

The CDAC team would like to acknowledge the following individuals for their contributions throughout the project:

Lonzo Lester County Administrator, Russell County

Lou Wallace Member, Russell County Board of Supervisors

Brian Ferguson Director of Solid Waster, Russell County

Brad Kreps Director, Clinch Valley Program, The Nature Conservancy

and

Those who volunteered time for the betterment of Russell County.

Bib corvniy soso Jossstance center

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

c a c

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

TABLE OF CONTENTS

Introduction 6 Project Location 7 Proximity to Nearby Communities 9 Site Overview 10 Design Process 11

Final Design Concept

Site Master Plan Design Description 14 Site Master Plan 17 Tax Parcel Overlay 18 Vehicle Drive Lane Simulation 19 Perspective and Precedent Images 20 Riparian Plants 21

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

TABLE OF CONTENTS

Introduction Project Location

Proximity to Nearby Communities Site Overview

Design Process

Fi ign Concept

Site Master Plan Design Description Site Master Plan Tax Parcel Overlay Vehicle Drive Lane Simulation Perspective and Precedent Images Riparian Plants

Bib corvniy cos Jossstance center

BS0rno

14 7 18 19 20 21

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

c a c

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

PROJECT DESCRIPTION

Introduction

The Community Design Assistance Center (CDAC) of Virginia Tech received a U.S. Environmental Protection Agency (EPA) Brownfields Assessment grant to assess and help communities develop conceptual redevelopment plans for potentially contaminated sites in southwest Virginia communities.

The EPA Assessment Grant provides funding for CDAC to help communities determine if a site is contaminated (and if so, with what), and then to plan for the possible redevelopment of that site through conceptual design development. EPA does not require or commit communities to any cleanup if the community participates in this process.

EPA’s goals are to:

The EPA describes Brownfields as: “A brownfield is a property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.”

The purpose of this project was to work with a Stakeholders Committee to create a conceptual redevelopment plan for former Sun Motors property. The primary end-use of the property would be a solid waste transfer station operated by Russell County.

A Phase I Environmental Site Assessment (ESA) was conducted as part of this project and included a review of property records, a site inspection, and interviews with owners, occupants, neighbors and local government officials. Phase II sampling and laboratory analysis was not be conducted during this project.

• protect human health and the environment • sustain reuse • promote partnerships, and • strengthen the marketplace

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

PROJECT DESCRIPTION

Introduction

‘The Community Design Assistance Center (CDAC) of Virginia Tech received a U.S. Environmental Protection Agency (EPA) Brownfields Assessment grant to assess and help communities develop conceptual redevelopment plans for potentially contaminated sites in southwest Virginia communities.

EPA’s goals are to:

protect human health and the environment
sustain reuse

promote partnerships, and
strengthen the marketplace

‘A Phase | Environmental Site Assessment (ESA) was conducted as part of this project and included a review of property records, a site inspection, and interviews with owners, occupants, neighbors and local government officials. Phase Il sampling and laboratory analysis was not be conducted during this project.

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Disclaimer : This drawing is conceptual and was prepared to show approximate location and arrangement of site features. It is subject to change and is not intended to replace the use of construction documents. The client should consult appropriate professionals before any construction or site work is undertaken. The Community Design Assistance Center is not responsible for the inappropriate use of this drawing.

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Disclaimer : This drawing is conceptual and was prepared to show approximate location, arrangement, and dimensions of site features. It is subject to change and is not intended to replace the use of construction documents. The client should consult appropriate professionals before any construction or site work is undertaken. The Community Design Assistance Center is not responsible for the inappropriate use of this drawing.

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Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community

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Approximate Project Area Phillips Tract Managed by The Nature Conservancy Wetland Parcels

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property Site Overview June 18, 2020

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

community designd assistance center

College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

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Design Process

Due to the COVID-19 pandemic, the design process began with a virtual stakeholder input session on May 19, 2020. During that meeting the CDAC team and Russell County stakeholders discussed their broad vision for the former Sun Motors property to be utilized as a solid waste transfer station. A representative from Cardno, an environmental consultant for the CDAC, obtained drone and on-the-ground photography that was shared with the CDAC team. These site photographs and input from the stakeholders created a comprehensive foundation that the CDAC team used to develop two preliminary conceptual site master plans.

The CDAC team presented the preliminary design concept virtually on July 14, 2020. Following the presentation, stakeholders provided feedback about what they (dis)liked about each design. The final design concept was presented virtually on August 27, 2020.

PROJECT DESCRIPTION

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

PROJECT DESCRIPTION

Design Process

an environmental consultant for the CDAC, obtained drone and on-the-ground photography that was shared with the CDAC team. These site photographs and input from the stakeholders created a comprehensive foundation that the CDAC team used to develop two preliminary conceptual site master plans.

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

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College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

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FINAL DESIGN CONCEPT

Site Master Plan

Design Description

The final design concept redevelops the former Sun Motors property into a Russell County solid waste transfer station that provides increased access for County residents to trash collection services. The site master plan is mindful of vehicle/ pedestrian safety, user friendliness, aesthetic appearance, and environmental sensitivity.

General Site Layout The site is organized in a linear fashion where vehicles move through the site using a one-way traffic pattern. Patrons enter the site in the northwest corner of the site off of Rt. 63 and exit in the southeast corner. A small attendant building is located near the site entrance to help guide patrons to the appropriate disposal lane.

Disposal Lanes The site has three disposal areas. Each disposal area is summarized as the following:

• Trash compactor ◦ The trash compactor is the closest to site entrance. The trash

compactor is used for the disposal of household trash and small items. The compactor is fixed permanently in place but the container is removed periodically to be emptied off-site.

• Open-top containers via raised platform ◦ There are two open-top containers, one located on the north and

south side of the raised platform. The platform raises patrons 8 feet above the ground, on level with the top edge of the open-top container. The platform makes disposing items in the containers much easier, particularly for elder members of the community.

• Recycling and Cardboard ◦ Patrons do not go over the raised platform but instead go to either side

where recycling/cardboard containers are located on ground level ◦ There are two containers for both single-stream recycling and

cardboard. One set is located closest to Rt. 63 near the attendant building. The second set is located south of the open-top containers.

The entire site is limited to a one-way traffic pattern. If a patron needs to utilize more than one disposal lane, he/she must exit the site using the southeast exit and re-enter from the northwest entrance.

Stream Bank Stabilization There is a stream located on the southern boundary of the site. Over the years the stream channel has begun to compromise the road stability of Rt. 63. The condition of the stream is also a priority given that it flows directly into the Clinch River, one of North America’s most biologically diverse water systems. While the stream is located outside of the site boundary, Russell County leadership has expressed interest in

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

FINAL DESIGN CONCEPT

Site Master Plan Design Description

General Site Layout The site is organized in a linear fashion where vehicles move through the site using a one-way traffic pattern. Patrons enter the site in the northwest corner of the site off of Rt. 63 and exit in the southeast comer. A small attendant building is located near the site entrance to help guide patrons to the appropriate disposal lane.

Disposal Lanes The site has three disposal areas. Each disposal area is summarized as the following:

Trash compactor ° The trash compactor is the closest to site entrance. The trash ‘compactor is used for the disposal of household trash and small items. The compactor is fixed permanently in place but the container is removed periodically to be emptied off-site.
Open-top containers via raised platform © There are two open-top containers, one located on the north and south side of the raised platform. The platform raises patrons 8 feet above the ground, on level with the top edge of the open-top container. The platform makes disposing items in the containers much easier, particularly for elder members of the community.
Recycling and Cardboard

Patrons do not go over the raised platform but instead go to either side where recycling/cardboard containers are located on ground level

There are two containers for both single-stream recycling and cardboard. One set is located closest to Rt. 63 near the attendant building. The second set is located south of the open-top containers.

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

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College of Architecture and Urban Studies Virginia Polytechnic Institute and State University

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FINAL DESIGN CONCEPT

partnering with both the Virginia Department of Transportation (VDOT) and The Nature Conservancy to stabilize the stream channel, remediate any environmental concerns caused by previous land uses associated with the former Sun Motors business, and establish a high functioning riparian buffer. The following pages contain initial suggestions for plant material. The plant list should be refined after consulting with the various partners associated with the stream bank restoration effort.

Special Property Line Considerations Primary design elements are all located within the sites parcel lines, as determined by as derived from the Russell County GIS. The design does not comply with traditional setback standards along the southeast boundary with The Nature Conservancy property; including the security fence. A formal survey and proper due diligence must be conducted before any property transactions, construction activities, or environmental remediation takes place.

Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property

FINAL DESIGN CONCEPT

Special Property Line Considerations Primary design elements are all located within the sites parcel lines, as determined by

as derived from the Russell County GIS. The design does not comply with traditional setback standards along the southeast boundary with The Nature Conservancy property; including the security fence. A formal survey and proper due diligence must be conducted before any property transactions, construction activities, or environmental remediation takes place.

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A Facility Entrance (one-way; gated) B Attendant Building -Small room -Restroom -Tool storage -Parking C Open Top Dumpster D Trash Compactor E Raised Platform To Open Top Dumpsters -Overall Ramp Dimensions: -12’ wide at ramp entrance and exit -16’ wide at open top containers -120’ long -8’ tall at ramp center F Cardboard Container G Recycling Container H Facility Exit (one-way; gated) I Hanging Welcome/Information Sign J Stream Bank Restoration -Correction of Stream Channel, if necessary -Riparian Plant Buff er -Stream Bank Stabilization Perspective Viewshed Perimeter Fence -Chain-link with green fabric

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Final Design Concept

Site Master Plan August 27, 2020

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Parcel: 2113 Heartwood Forestlan Fund; Managed by The Nature ConservancyNOTE: Approximate property lines derived from Russell County, VA

GIS. Boundaries shown within drawing should be confi rmed with a formal survey, particularly along the southeast boundary.

Tax ID: 2114 Phillips, David

Tax ID: 2114A Phillips, David

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Tax ID: 21144 Phillips, David

NOTE: Approximate property lines derived from Russell County, VA GIS. Boundaries shown within drawing should be confirmed with a formal survey, particularly along the southeast boundary.

Tax ID: 2114 Phillips, David

Parcel: 2113 Heartwood Forestlan Fund; Managed by The Nature Conservancy

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property Final Design Concept Tax Parcel Overlay August 27, 2020

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Sun, VA: Conceptual Redevelopment Plan for the Former Sun Motors Property Final Design Concept Vehicle Drive Lane Simulation August 27, 2020

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Perspective: Raised Platform for Open Top with Ground-Level Access to Trash Compactor, Recycling, and Cardboard Containers A raised vehicle platform that is centrally located elevates patrons 6 feet above ground level. The raised platform makes disposing trash easier, eliminating the need to hoist bags 6’ or more into the receptacle. The one-way vehicle circulation guides drivers through the facility in a manner that improves pedestrian and vehicle safety. A small attendant building can be seen on the left. Fi

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BEFORE

A small attendant building provides a comfortable work space and has a small room, tool storage, and restroom.

Chain link fencing is used with a green privacy fabric that enhances both security and aesthetic appearance of the transfer station.

A raised vehicle platform makes disposing trash simpler.

Cardboard and recycling containers are accessed at ground level.

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SUN SOLID WASTE TRANSFER STATION

Perspective: Raised Platform for Open Top with Ground-Level Access to Trash Compactor, Recycling, and Cardboard Containers Araised vehicle platform that is centrally located elevates patrons 6 feet above ground level. The raised platform makes disposing trash easier, eliminating the need to hoist bags 6" or more into the receptacle. The one-way vehicle circulation guides drivers through the facility in a manner that improves pedestrian and vehicle safety. A small attendant building can be seen on the left.

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Cardboard and recycling containers are accessed Chain link fencing is used with a green privacy A’smalll attendant building provides a comfortable simpler. at ground level fabric that enhances both security and aesthetic work space and has a small room, tool storage, appearance of the transfer station. and restroom.

THE LOCATION OF OVERHEAD AND/OR UNDERGROUND UTILITIES OR FACILITIES THAT ARE SHOWN ON THIS PLAT ARE BASED ON OBSERVABLE ABOVE GROUND STRUCTURES; NO EXCAVATIONS. WERE PERFORMED TO FIELD LOCATE BURIED UTILITIES/FACILITIES, PRIOR TO ANY SITE CONSTRUCTION OR SITE EXCAVATIONS, CONTACT THE APPROPRIATE STATE UTILITY NOTIFICATION SERVICE/AGENCY FOR VERIFICATION OF UTILITY TYPE AND VERIFICATION OF ALL FIELD LOCATIONS OF ANY AND ALL UTILITY LINES.

THE SURVEYOR MAKES NO GUARANTEE THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES ARE IN THE EXACT LOCATION INDICATED, THEREFORE, RELIANCE UPON THE TYPE, SIZE AND LOCATION OF UTILITIES SHOWN SHOULD BE DONE SO WITH THIS CIRCUMSTANCE CONSIDERED. DETAILED VERIFICATION OF EXISTENCE, LOCATION AND DEPTH SHOULD ALSO BE MADE PRIOR TO ANY DECISION RELATIVE THERETO IS MADE, AVAILABILITY AND COST OF SERVICE SHOULD BE CONFIRMED WITH THE APPROPRIATE UTILITY COMPANY.

DEED BOOK 599, PAGE 445 (1 15R-887)

2,614 + AC "NEW PARCEL”

RUSSELL COUNTY VIRGINIA

DEED BOOK 813, PAGE 327

NO TITLE REPORT WAS FURNISHED TO THIS SURVEYOR AT THE TIME OF THIS SURVEY, THEREFORE, THIS SURVEY IS SUBJECT TO ANY FINDINGS THAT AN ACCURATE TITLE SEARCH MAY REVEAL,

BEARINGS SHOWN ARE REFERENCED FROM PLAT RECORDED IN DEED 800K 509 PAGE 986, (PREVIOUS B.E.LS. PLAT PROJECT NO. 1879-P56, DATED 11-29-18). FIGURES IN PARENTHESIS DENOTE DEED/PLAT BEARINGS & DISTANCES.

EXISTING FENCES & SEVERAL CONC. VDOT R/W MONUMENTS FOUND AND UTILIZED FOR PROPERTY ORIENTATION, AS NOTED SEE PREVIOUS BELS. PLAT PROJECT NO 1879-P56, DATED 11-29-18.

PLEASE REFER TO DB. 813, PG. 327 FOR A MORE PARTICULAR DESCRIPTION OF THE PROPERTY.

STATE ROUTE 82, VARIABLE WIDTH RIGHT OF WAY TAKEN FROM VDOT PLANS, PROJECT NO. 4883-04 (SHT. 6).

. A 40" INGRESS/EGRESS RIGHT OF WAY TO BE CONVEYED FOR ACCESS FROM THE NEW 2.814 ACRE PARCEL, ALONG THE EXISTING DRIVE AS SHOWN, TO STATE ROUTE 82, ALSO CONVEYED AN ADDITIONAL 5S‘ EASEMENT FOR PARKING, AS SHOWN,

PROPERTY OWNER INFORMATION’ RUSSELL COUNTY VIRGINIA

DEED OF RECORD: 0.8. 813, PG, 327 TAX 1.D. # 116R—-803A (PORTION OF)

LINE TABLE

LINE | BEARING DISTANCE

LiL N 590046" 105.770"

L2__ LN 795943" 2.454"

Ls $ 302077" [Aa

La [8 2084aa™ 98.800"

Ls |S 351054" 38.585"

CURVE TABLE

RADIUS [ARC LENGTH | CHORD LENGTH | CHORD BEARING

60.000" | 96.522" 86.446" N 125536"

250.000" | 90.100" 89.6135" N 692014" &

80.000" | 97.738" 91.772" ‘S 652017" E

65.000" | 61.893" 59.581" S412 £

(116R-803A)

onc. voor R/W MON, FOUND

DEED BOOK 813, PAGE 597 (116R-803A)

MERIDIAN BASIS: PLAT. BEARING D.B. 503, PG.989 (SEE NOTE 2)

PLANNING COMMISSION

‘SIGNATURE

TGNATORE,

LEGEND

CALCULATED POINT IRON PIN w/ CAP SET THIS SURVEY IRON PIN FOUND

EASEMENTS/ RIGHT OF WAY BOUNDARY LINE

BOUNDARY LINE (NOT SURVEYED) ADJOINING PROPERTY LINE

FENCE UNE

OVERHEAD ELECTRIC LINES

BAILEY ENGINEERING & LAND SURVEYING, INC., P.C

EXCELLENCE IN ENGINEERING & SURVEYING. P.0. BOX 155 ROSEDALE, VIRGINIA 24280 TELEPHONE: (276) 880-9027 FAX: (276) 880-1278

PARCEL LOCATED NEAR THE TOWN OF CLEVELAND IN THE CASTLEWOOD MAGISTERIAL DISTRICT OF RUSSELL COUNTY, VIRGINIA

a |

|_HEREBY CERTIFY THAT THE SURVEY REFERENCED HEREON IS. BASED ON A CURRENT FIELD SURVEY AND MEETS THE MINIMUM REQUIREMENTS OF THE CURRENT STANDARDS OF A BOUNDARY ‘SURVEY.

ISURVEYOR’S SIGNATURE

DRAWNBY Ae

CHECKED By: RLB

01-31-19

License No, 002214 SEAL

Lanny &,

1"=100" SHEET NUMBER:

10F1

PROJECT NUMBER: BELS1905-P4

PLAT OF SURVEY OF A NEW PARCEL, CONTAINING 2.614+ ACRE , BEING A PORTION OF THE RUSSELL COUNTY PROPERTY AS PER DEED BOOK 813, PAGE 327, AND LISTED AS TAX PARCEL 116R-803A.

RUSSELL COUNTY, VIRGINIA

Default View

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RUSSELL COUNTY, VIRGINIA Default View

RUSSELL COUNTY VA04/14/2019Print Date:

233,800

0.000

0.75

D)Grade Factor (

)Phys Depr. % (

Assessed Value:

Replacement Value:

Dwelling Value:

Total Prop.

Total Imp.

Total Land 94,500

233,800

Land Use Value

139,300

Commercial 136900

BRICK

Owner:Map#:

Acreage:

Record:

Sale Price:

Stories:

Remarks:

Deed Book

Instrument #

Dwelling Valuation

Year Built:

911 Adr:

Ratio:

Air Condition:

No. Rooms:

No. Bedrooms:

No. Baths: F / H

Zoning:

Exterior

Construction:

Street:

Utilities:

Use Class:

Interior:

Floors:

Foundation:

Exterior Walls:

Roofing:

User Codes:

Date Inspected

At Home

Initials

Previous Values

Bldg

Land

Total

Land Description Unit Size RateCls Adj Value

Improvement Length Width Condition Deprc. Total Value

Description Story Size Class Factor Rate Value

16780

RUSSELL COUNTY VA

68R 3067C

0 8153 SWORDS CREEK RD

2.00

0 0

0 0.00

0.000

20180329

EXEMPT 63000A 9450099 0.00A 0.000.00

Mthd Grd Dept

SHED FRAME 400 CHAINLINK FENCE 2000

±–42----+ SCHL--------110------------+ 15 : : 7+ : : : : : : 58 58: : 65 : 50 : : : : : : :SCHL : ±----67-------±----------110------------+

Item Rate ValueQty Size

PO BOX 1208

LEBANON VA 24266

Occupancy:

Interior

Floors:

Site

BRICK

METAL HARDWOOD

SHEET ROCK

PAVED

SEPTIC

WELL

94500

157500

SCHOOL 796220.0012760

SCHOOL 296650.004754

SCHOOL 76000.00760

PAVING- 200000.000

Print Date: 04/14/2019 RUSSELL COUNTY VA api: @8R 30670 ‘Owner: RUSSELL COUNTY VA Record: 16780-1 PO BOX 1208 911d, 0. 8153 SWORDS CREEK RD LEBANON VA 24266 Sale Price: 0 Ratio:0.00 Occupancy: Zoning: Use Class: Exterior Taterior ‘Site Construction: BRICK INo. Rooms: 0 Street: PAVED Exterior Walls: BRICK INo. Bedrooms: 0 Street: Foundation: BRICK No. Baths: OF/ OH |utiities: SEPTIC Roofing: METAL Floors: HaROWwOOD utilities: WELL Floors: ‘Acreage: 0.000 interior: SHEETROCK | Year Built: 0 Stories: 2.00 ‘Air Condition: Wind Cis Land Description Grd UnitSize Dept Rate Ad) ‘Value Dwelling Valuation A 99 EXEMPT ‘A 63000 0.00 000 0.00 94500 tem ay Sze Rate Value Improvement Length __Wieth Condition _Depre. Total Value ‘SHED FRAME 06 CCHAINLINK FENCE 2000 Description Soy Size Class Factor Rate Value ‘SCHOOL 12760 0.00 79622 SCHOOL 4754 0.00 29665 SCHOOL 760 0.00 7600 PAVING- ° 0.00 20000 wee Instrument # : ‘Assessed Value 23,800 28 Dood Book Replacement Value ° vocape he to a Grade Factor ( D) 075 User Codes: Phys Depr.% ( 0.000) ° Dwelling Value ° i” Commercial 136900 : 65 Datel Previous Values so 20180829 Bldg 157500 Total Imp. 139,300 AtHome Land___94500 Total Land 94,500 67 10 Total Total Prop. 233,800 Initia ‘cw Land Use Value Remarks

Russell County Public Schools } Inspected: 9/23/2011

°RCW" - Replacement Cost New / "ACV = Actual Cash Value

VACORP BUILDING DETAIL REPORT (MEMBER DATA Member ID / Name: 9803 Russell County Public Schools LOCATION DATA Location: 05 Gens Elementary Bulking: 01 Givens Elementary Street Address: 9531 Hwy 67 Cy, State, Zi: Swords Creek, VA 24649, r a PS Coordindates: Lat N37 O7619 Long: W 08 9314 Tyel ‘SUPPLEMENTAL DATA j Elementary Schools 2 : 17,720 7 1952 “Masonry Non-Combustible No Average : : Historical Building: No oe Bulging Rented: No By Whom: Vacant: No Elevator No Quantty: 0 Manuel Fre Alarms: Yes Automatic Fite Alarms: Yes Unusual poses: No ‘SUMMARY DATA | Aarate spines: No SperConrge: 0% Interior Fuel Tanker No Bling Re $2,292,200 ty System: es : H Fire Hydrant within $00: No ee Contents RON: $221,000 Distance to Fre Station: 6 les EDP RCN: $25,200 Root Type Fiat (Single Membrane) BuildingTotal RCN: $2,539,400 I Roof Conetion: Good i NOTES: Roofing Type (1) 100% Covered, Enrollment 78, Cafeteria/Gym, HVAC And Celling Renovations In Building ACV: $1,386,800 } “

Page 11

on People: inc.

Building Futures, Realizing Dreams

October 15, 2018

Russell County Board of Supervisors Lonzo Lester, Jr, MBA, VCO County Administrator

P.O Box 1208

Lebanon, VA 242266

Dear Mr. Lester,

Enclosed is the People Incorporated of Virginia Head Start agreement for program year July 1, 2018 through June 30, 2019.

Please sign and retum one original to me using the enclosed, self-addressed envelope for your convenience.

First quarter rent installment of $6,000 will be processed and paid upon retum of signed agreement.

‘Thank you for your continued cooperation in serving the children and families of our region.

If you have any questions conceming this agreement, please feel free to contact our Director, Donna Buckland, at 276-619-2209 or you may contact me at 276-619-2225.

Sincerely, \ i

Ooninw Sdn Donna Edwards

Operations/Contract Specialist Child and Family Development Program

Enclosures (2)

People Incorporated of Virginia

Headquarters 1173 West Main Soa, Abingdon, VA24210 Phone 276.623.9000 of 76.40.6527 Fax 276.628,2981 Emad! infotpeopene at Bristol Office 800 atin Lue King, J; Boulevard, Bristol WA 24201 Phone 276 488.5567 Fax 276 46.0728 Ema [email protected] Clintwood Office F.0. Box 1439, Cinvend, A 24228 Phone 27.826 5600 Fax 276.926.8244 Email ickensonapnepoin nat

Grundy Office 20634 Riverside Ove, Grundy, VA 24614 Phone 278.805.4747 Pax 276 935.4388 Ea bucharan®peoplen.net Lebanon Office 122 Pic Seu, Lebanon VS 21206 Phone 276.880.0999 Fax 276.889.0117 Email rasseleypeplin net

Manassas Office 9324 West St, Manassas, VA 20110 Phone 571.445.3020 Fax 571.445,9090 Ema pu @penlelne.net

‘Woodstock Office 150 Sou Man Sto, Woodlok, VA 22864 Phone 540459.9095 Fax540 459.8732 Erma wondsockepeopeinc nt

peopleinc.net

iis

LEASE AGREEMENT

This agreement is between People Incorporated of Virginia, hereinafter referred to as People Incorporated and Russell County. The agreement, effective July 1, 2018 to June 30, 2019, may be terminated with 60 days written notice for cause.

The purpose of this agreement is to define the responsibilities of People Incorporated and Russell County. This agreement is in effect for twelve (12) months and People Incorporated retains the right to renew this agreement for five years after July 1, 2019. Renewal of this, agreement and continued operation of the Child Development Center by People Incorporated is contingent on continued funding from the Department of Health and Human Services and any other additional funding sources to maintain a Head Start Center in the community based upon community need.

Itis the intention of People Incorporated and Russell County to ensure that all at-risk children in Russell County have an opportunity to receive high quality early childhood education services. To this end, People Incorporated of Virginia and Russell County Public Schools enter into an annual Memorandum of Understanding which includes coordination of recruitment strategies to ensure that services are provided to the highest number of at-risk children in Russell County. (Section 1.B.) People Incorporated’s Head Start program selection criteria include the prioritization of three-year olds. Additionally, Russell County supports the Virginia Department of Education and their analysis that the vast majority of four-year olds are best served in public school divisions’ Pre-K programs.

People Incorporated of Virginia agrees to the following requirements to occupy space in the Givens Elementary School owned and managed by Russell County:

1, People Incorporated will pay $6,000.00 per quarter to provide for maintenance, heat, electric, and water for the space occupied by the Child Development Center.

People Incorporated will pay quarterly payments to by the end of July, October, January and April.
People Incorporated agrees to provide up to $500 per year, between August and June, for building maintenance including kitchen equipment repair, floor tiles, painting of walls, lawn maintenance or heating repairs.

4, People Incorporated agrees to clean the space designated for the operation of Child

Development Center.

People Incorporated will provide aggregate liability insurance in the amount of $3,000,000.
People Incorporated will maintain fire extinguishers located in the areas used by Child Development Center.
People Incorporated will provide extermination services for the kitchen and classroom areas occupied by Child Development Center.

Russell County agrees to provide the following services to People Incorporated of Virginia for operation of a Child Development Center.

eravaw

Exclusive use of two classrooms located on the first floor, the administrative offices and library for administrative and service operations of the Child Development Center, use of the kitchen and cafeteria/gym and the Child Development Center playground. People Incorporated will maintain keys for the specified areas. One copy of the keys will be provided to Russell County to gain access in case of emergency and delivery area, People Incorporated will be given consideration of including one additional Head Start Classroom should the need arise. People Incorporated of Virginia will provide thirty (30) day notice of an increase in the space required.

Access to the water fountain.

Lawn maintenance in all areas to assure safe access to the building.

Parking space for eleven vehicles.

Maintenance of heating systems to assure safe operation.

Stripping and waxing of floors once per year during the month of July.

An individual knowledgeable about the building’s heating system to start the boiler by 6:45 a.m. daily.

Maintenance of the security system installed in the building (if applicable),

. Building maintenance to electrical and plumbing systems, floor tiles, concrete material,

heating systems, lighting, doors and locks, walls and water fountains to comply with state and local fire and building codes.

Russell County will be responsible for all activities related to the management and operation of the building but understand People Incorporated is totally responsible for the operation of the Child Development Center.

Russell County will provide the name and telephone number of authorized contact person for People Incorporated.

Russell County will assure People Incorporated that no activity that has a potential to place Child Development Center participants in jeopardy is operated on the premises. ‘This includes activities involving guns, ammunition, firecrackers, archery, knives, etc. If these activities are conducted they must be conducted in areas not accessible to Child Development Center participants and during all times when program participants are not present.

Termination of this agreement by either party must be in writing. The designated representative of Russell County or the President and C.E.O. of People Incorporated of Virginia or their designee, with the agreement of both parties, may make amendments to the agreement.

Entered into by and for:

People Incorporated of Virginia

Aras bute? LfirfonIk

Donna Buckland, Director Date Child and Family Development Program,

Russell County

Lonzo Lester, County Administrator Date

Russell County Public Schools

2,80D

2,400

2,000

1,600

1,200

800

400 · ----- · · --· - - · · · - - - - - · ---------- -----

Requested by: aaddisoo Client verskln: Report veroiom 3 Filters: Billing Period Between Jul 2016 and Jun 2017; Bill is Void Equals 0; Bill Account is Active Equals 1; Bill is From a Vendor Equals !; ; ; Meter Code Equals E02847083900

t < ’ \ . _ " \ " - \ l . . ..–\ ,._ , _ _

07/'2.0/2017 2:45:0SPM

Exectltlll’e Cost Profile BL - 13

–±2016 –@–2017

Pagel af 1

(SJ -…J ----

J "’ ---- J
(SJ ,…, -…J

,…, ,. ,. co

J -…J a,co 0 )
UJ a, CJl a 0 )

l J

Sl co

(SJ w -----a w

Annual Electrical Cost: $17,920

Tracy Highlight

Russell County Public Schools: _ Execttl’e Cost Profile BL -13 z s & a 3 Annual Electrical Cost: $17,920 Client verskin: Report veroiom 3 Filters: Billing Period Between Jul 2016 and Jun 2017; Bill is Void Equals 0; Bill Account is Active Equals 1; Bill is From a Vendor Equals !; ; ; Meter Code Equals 02847063900, via 2 u Vee woe 2 a

O7/2072017 2A5:080H

PageraT

Board of Supervisors Action Item C-1 – C-11 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                      Meeting: 7/12/21             6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for July 2021:

  REPORTS

American Rescue Plan Act 2021………………………………………………………C-1
Probation/Parole District #17 Office Moves Temporary to the RC
Government Center………………………………………………………………………C-2
RC Litter Control & Disposal Ordinance - Effective 07/01/21……….……………C-3

REQUESTS

Resolution Supporting Sergeant First Class Fred Taylor, U.S. Army Special

Forces (Green Berets) - Naming of Rte. 58 Location at the Castlewood
U.S. Post Office as the “SFC Fred Taylor Memorial Highway”……………………C-4

2021 VA CDBG Grant – Belfast Waterline Extension Project, Phase 3…………C-5
Appalachian Council for Innovation “Starlink” Broadband Contract………….C-6
American Relief Funds – Fire, Rescue, Fire Hydrants, Food Pantries,
Library, & Sheriff Department…………………………………………………………C-7
Public Hearing concerning VDOT Rte. 637 Discontinued Bridge -
Prescriptive Easement Right-of-Way – 30 ft. width & 0.02-mile length…………C-8
Deputy Emergency Management Coordinator Position – (Part-Time)…………C-9
RC Tourism Coordinator – Heather Powers’ Resignation………………………C-10
Travel Request……………………………………………………………………………C-11

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item C-1 - C-11

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 7/12/21 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for July 2021: REPORTS

American Rescue Plan Act 2021…
Probation/Parole District #17 Office Moves Temporary to the RC Government Center.
RC Litter Control & Disposal Ordinance - Effective 07/01/21. REQUESTS
Resolution Supporting Sergeant First Class Fred Taylor, U.S. Army Special Forces (Green Berets) - Naming of Rte. 58 Location at the Castlewood U.S. Post Office as the “SFC Fred Taylor Memorial Highway”…
2021 VA CDBG Grant — Belfast Waterline Extension Project, Phase 3…
Appalachian Council for Innovation “Starlink” Broadband Contract.
American Relief Funds — Fire, Rescue, Fire Hydrants, Food Pantries, Library, & Sheriff Department…
Public Hearing concerning VDOT Rte. 637 Discontinued Bridge - Prescriptive Easement Right-of-Way — 30 ft. width & 0.02-mile length…
Deputy Emergency Management Coordinator Position — (Part-Time)…
RC Tourism Coordinator - Heather Powers’ Resignation…
Travel Request…

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

AS OF JUNE 23, 2021

Coronavirus State and Local Fiscal Recovery Funds

Frequently Asked Questions

AS OF JUNE 23, 2021

This document contains answers to frequently asked questions regarding the Coronavirus State

and Local Fiscal Recovery Funds (CSFRF / CLFRF, or Fiscal Recovery Funds). Treasury will

be updating this document periodically in response to questions received from stakeholders.

Recipients and stakeholders should consult the Interim Final Rule for additional information.

• For overall information about the program, including information on requesting funding,

please see https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-

and-tribal-governments

• For general questions about CSFRF / CLFRF, please email [email protected]

• Treasury is seeking comment on all aspects of the Interim Final Rule. Stakeholders are

encouraged to submit comments electronically through the Federal eRulemaking Portal

(https://www.regulations.gov/document/TREAS-DO-2021-0008-0002) on or before July

16, 2021. Please be advised that comments received will be part of the public record and

subject to public disclosure. Do not disclose any information in your comment or

supporting materials that you consider confidential or inappropriate for public disclosure.

Questions added 5/27/21: 1.5, 1.6, 2.13, 2.14, 2.15, 3.9, 4.5, 4.6, 10.3, 10.4 (noted with “[5/27]”)

Questions added 6/8/21: 2.16, 3.10, 3.11, 3.12, 4.7, 6.7, 8.2, 9.4, 9.5, 10.5 (noted with “[6/8]”)

Questions added 6/17/21: 6.8, 6.9, 6.10, 6.11 (noted with “[6/17]”)

Questions added 6/23/21: 1.7, 2.17, 2.18, 2.19, 2.20, 3.1 (appendix), 3.13, 4.8, 6.12 (noted with

“[6/23]”)

Answers to frequently asked questions on distribution of funds to non-entitlement units of local

government (NEUs) can be found in this FAQ supplement, which is regularly updated.

Eligibility and Allocations

1.1. Which governments are eligible for funds?

The following governments are eligible:

• States and the District of Columbia

• Territories

• Tribal governments

• Counties

https://www.govinfo.gov/content/pkg/FR-2021-05-17/pdf/2021-10283.pdf https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments mailto:[email protected] https://www.regulations.gov/document/TREAS-DO-2021-0008-0002 https://home.treasury.gov/system/files/136/NEU-FAQs.pdf AS OF JUNE 23, 2021

Coronavirus State and Local Fiscal Recovery Funds

Freques

Asked Questions AS OF JUNE 23, 2021

This document contains answers to frequently asked questions regarding the Coronavirus State and Local Fiscal Recovery Funds (CSFRE / CLERF, or Fiscal Recovery Funds). Treasury will be updating this document periodically in response to questions received from stakeholders. Recipients and stakeholders should consult the Interim Final Rule for additional information.

and-tribal-governments

«For general questions about CSFRF / CLFRF, please email [email protected]

(https://www.regulations.gov/document/TREAS-DO-202 1-0008-0002) on or before July 16, 2021. Please be advised that comments received will be part of the public record and

subject to public disclosure. Do not disclose any information in your comment or

supporting materials that you consider confidential or inappropriate for public disclosure. Questions added 5/27/21: 1.5, 1.6, 2.13, 2.14, 2.15, 3.9, 4.5, 4.6, 10.3, 10.4 (noted with “[5/27]”) Questions added 6/8/21: 2.16, 3.10, 3.11, 3.12, 4.7, 6.7, 8.2, 9.4, 9.5, 10.5 (noted with “[6/8]”) Questions added 6/17/21: 6.8, 6.9, 6.10, 6.11 (noted with “[6/17]")

Questions added 6/23/21: 1.7, 2.17, 2.18, 2.19, 2.20, 3.1 (appendix), 3.13, 4.8, 6.12 (noted with “[6/23)")

Answers to frequently asked questions on distribution of funds to non-entitlement units of local government (NEUs) can be found in this FAQ supplement, which is regularly updated.

Eligibility and Allocations

1.1. Which governments are eligible for funds?

The following governments are eligible: States and the District of Columbia Territories

Tribal governments

Counties

AS OF JUNE 23, 2021

• Metropolitan cities

• Non-entitlement units, or smaller local governments

1.2. Which governments receive funds directly from Treasury?

Treasury will distribute funds directly to each eligible state, territory, metropolitan city,

county, or Tribal government. Smaller local governments that are classified as non-

entitlement units will receive funds through their applicable state government.

1.3. Are special-purpose units of government eligible to receive funds?

Special-purpose units of local government will not receive funding allocations; however,

a state, territory, local, or Tribal government may transfer funds to a special-purpose unit

of government. Special-purpose districts perform specific functions in the community,

such as fire, water, sewer or mosquito abatement districts.

1.4. How are funds being allocated to Tribal governments, and how will Tribal

governments find out their allocation amounts?

$20 billion of Fiscal Recovery Funds was reserved for Tribal governments. The

American Rescue Plan Act specifies that $1 billion will be allocated evenly to all eligible

Tribal governments. The remaining $19 billion will be distributed using an allocation

methodology based on enrollment and employment.

There will be two payments to Tribal governments. Each Tribal government’s first

payment will include (i) an amount in respect of the $1 billion allocation that is to be

divided equally among eligible Tribal governments and (ii) each Tribal government’s pro

rata share of the Enrollment Allocation. Tribal governments will be notified of their

allocation amount and delivery of payment 4-5 days after completing request for funds in

the Treasury Submission Portal. The deadline to make the initial request for funds is

June 21, 2021.1

In mid-June or shortly after completing the initial request for funds, Tribal governments

will receive an email notification to re-enter the Treasury Submission Portal to confirm or

amend their 2019 employment numbers that were submitted to the Department of the

Treasury for the CARES Act’s Coronavirus Relief Fund. The deadline to confirm

employment numbers is July 9, 2021. Treasury will calculate each Tribal government’s

pro rata share of the Employment Allocation for those Tribal governments that confirmed

or submitted amended employment numbers. In late-June, Treasury will communicate to

Tribal governments the amount of their portion of the Employment Allocation and the

anticipated date for the second payment.

1.5. My county is a unit of general local government with population under 50,000. Will

my county receive funds directly from Treasury? [5/27]

1 This document was updated on June 10, 2021 to reflect the extension of the two portal submission deadlines.

AS OF JUNE 23, 2021

1.2. Which governments receive funds directly from Treasut

Treasury will distribute funds directly to each eligible state, territory, metropolitan city, county, or Tribal government. Smalier local governments that are classified as non- entitlement units will receive funds through their applicable state government.

1.3. Are special-purpose units of government eligible to receive funds?

Special-purpose units of local government will not receive funding allocations; however, a state, territory, local, or Tribal government may transfer funds to a special-purpose unit ‘of government. Special-purpose districts perform specific functions in the community, such as fire, water, sewer or mosquito abatement districts.

1 How are funds being allocated to Tribal governments, and how will Tribal governments find out their allocation amounts?

$20 billion of Fiscal Recovery Funds was reserved for Tribal governments. The American Rescue Plan Act specifies that $1 billion will be allocated evenly to all eligible Tribal governments. The remaining $19 billion will be distributed using an allocation methodology based on enrollment and employment.

There will be two payments to Tribal governments. Each Tribal government’s first payment will include (i) an amount in respect of the $1 billion allocation that is to be divided equally among eligible Tribal governments and (ii) each Tribal government’s pro rata share of the Enrollment Allocation. Tribal governments will be notified of their allocation amount and delivery of payment 4-5 days after completing request for funds in the Treasury Submission Portal. The deadline to make the initial request for funds is June 21, 2021.!

In mid-June or shortly after completing the initial request for funds, Tribal governments will receive an email notification to re-enter the Treasury Submission Portal to confirm or amend their 2019 employment numbers that were submitted to the Department of the ‘Treasury for the CARES Act’s Coronavirus Relief Fund. The deadline to confirm employment numbers is July 9, 2021. Treasury will calculate each Tribal government’s pro rata share of the Employment Allocation for those Tribal governments that confirmed or submitted amended employment numbers, In late-June, Treasury will communicate to Tribal governments the amount of their portion of the Employment Allocation and the anticipated date for the second payment.

1.5. My county is a unit of general local government my county receive funds

ith population under 50,000. Will ectly from Treasury? [5/27]

" This document was updated on June 10

121 to reflect the extension of the two portal submission deadlines

AS OF JUNE 23, 2021

Yes. All counties that are units of general local government will receive funds directly

from Treasury and should apply via the online portal. The list of county allocations is

available here.

1.6. My local government expected to be classified as a non-entitlement unit. Instead, it

was classified as a metropolitan city. Why? [5/27]

The American Rescue Plan Act defines, for purposes of the Coronavirus Local Fiscal

Recovery Fund (CLFRF), metropolitan cities to include those that are currently

metropolitan cities under the Community Development Block Grant (CDBG) program

but also those cities that relinquish or defer their status as a metropolitan city for purposes

of the CDBG program. This would include, by way of example, cities that are principal

cities of their metropolitan statistical area, even if their population is less than 50,000. In

other words, a city that is eligible to be a metropolitan city under the CDBG program is

eligible as a metropolitan city under the CLFRF, regardless of how that city has elected to

participate in the CDBG program.

Unofficial allocation estimates produced by other organizations may have classified

certain local governments as non-entitlement units of local government. However, based

on the statutory definitions, some of these local governments should have been classified

as metropolitan cities.

1.7. In order to receive and use Fiscal Recovery Funds, must a recipient government

maintain a declaration of emergency relating to COVID-19? [6/23]

No. Neither the statute establishing the CSFRF/CLFRF nor the Interim Final Rule

requires recipients to maintain a local declaration of emergency relating to COVID-19.

Eligible Uses – Responding to the Public Health Emergency / Negative

Economic Impacts

2.1. What types of COVID-19 response, mitigation, and prevention activities are

eligible?

A broad range of services are needed to contain COVID-19 and are eligible uses,

including vaccination programs; medical care; testing; contact tracing; support for

isolation or quarantine; supports for vulnerable populations to access medical or public

health services; public health surveillance (e.g., monitoring case trends, genomic

sequencing for variants); enforcement of public health orders; public communication

efforts; enhancement to health care capacity, including through alternative care facilities;

purchases of personal protective equipment; support for prevention, mitigation, or other

services in congregate living facilities (e.g., nursing homes, incarceration settings,

homeless shelters, group living facilities) and other key settings like schools; ventilation

improvements in congregate settings, health care settings, or other key locations;

enhancement of public health data systems; and other public health responses. Capital

https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund/request-funding https://home.treasury.gov/system/files/136/fiscalrecoveryfunds_countyfunding_2021.05.10-1a-508A.pdf 1.7.

AS OF JUNE 23, 2021

Yes. All counties that are units of general local government will receive funds directly from Treasury and should apply via the online portal. The list of county allocations is available here.

My local government expected to be classified as a non-entitlement unit. Instead, it was classified as a metropolitan city. Why? [5/27]

‘The American Rescue Plan Act defines, for purposes of the Coronavirus Local Fiscal Recovery Fund (CLERF), metropolitan cities to include those that are currently metropolitan cities under the Community Development Block Grant (CDBG) program but also those cities that relinquish or defer their status as a metropolitan city for purposes of the CDBG program. This would include, by way of example, cities that are principal cities of their metropolitan statistical area, even if their population is less than 50,000. In other words, a city that is eligible to be a metropolitan city under the CDBG program is eligible as a metropolitan city under the CLFRF, regardless of how that city has elected to participate in the CDBG program.

Unofficial allocation estimates produced by other organizations may have classified certain local governments as non-entitlement units of local government. However, based on the statutory definitions, some of these local governments should have been classified as metropolitan cities.

In order to receive and use Fiscal Recovery Funds, must a recipient government maintain a declaration of emergency relating to COVID-19? [6/23]

No. Neither the statute establishing the CSFRF/CLERF nor the Interim Final Rule requires recipients to maintain a local declaration of emergency relating to COVID-19.

Eligible Uses — Responding to the Public Health Emergency / Negative Economic Impacts

What types of COVID-19 response, mitigation, and prevention activities are eligible?

A broad range of services are needed to contain COVID-19 and are eligible uses, including vaccination programs; medical care; testing: contact tracing; support for isolation or quarantine; supports for vulnerable populations to access medical or public health services; public health surveillance (e.g., monitoring case trends, genomic sequencing for variants); enforcement of public health orders; public communication efforts; enhancement to health care capacity, including through alternative care facilities; purchases of personal protective equipment; support for prevention, mitigation, or other services in congregate living facilities (e.g., nursing homes, incarceration settings, homeless shelters, group living facilities) and other key settings like schools; ventilation improvements in congregate settings, health care settings, or other key locations; enhancement of public health data systems; and other public health responses. Capital

AS OF JUNE 23, 2021

investments in public facilities to meet pandemic operational needs are also eligible, such

as physical plant improvements to public hospitals and health clinics or adaptations to

public buildings to implement COVID-19 mitigation tactics.

2.2. If a use of funds was allowable under the Coronavirus Relief Fund (CRF) to

respond to the public health emergency, may recipients presume it is also allowable

under CSFRF/CLFRF?

Generally, funding uses eligible under CRF as a response to the direct public health

impacts of COVID-19 will continue to be eligible under CSFRF/CLFRF, with the

following two exceptions: (1) the standard for eligibility of public health and safety

payrolls has been updated; and (2) expenses related to the issuance of tax-anticipation

notes are not an eligible funding use.

2.3. If a use of funds is not explicitly permitted in the Interim Final Rule as a response to

the public health emergency and its negative economic impacts, does that mean it is

prohibited?

The Interim Final Rule contains a non-exclusive list of programs or services that may be

funded as responding to COVID-19 or the negative economic impacts of the COVID-19

public health emergency, along with considerations for evaluating other potential uses of

Fiscal Recovery Funds not explicitly listed. The Interim Final Rule also provides

flexibility for recipients to use Fiscal Recovery Funds for programs or services that are

not identified on these non-exclusive lists but which meet the objectives of section

602©(1)(A) or 603©(1)(A) by responding to the COVID-19 public health emergency

with respect to COVID-19 or its negative economic impacts.

2.4. May recipients use funds to respond to the public health emergency and its negative

economic impacts by replenishing state unemployment funds?

Consistent with the approach taken in the CRF, recipients may make deposits into the

state account of the Unemployment Trust Fund up to the level needed to restore the pre-

pandemic balances of such account as of January 27, 2020, or to pay back advances

received for the payment of benefits between January 27, 2020 and the date when the

Interim Final Rule is published in the Federal Register.

2.5. What types of services are eligible as responses to the negative economic impacts of

the pandemic?

Eligible uses in this category include assistance to households; small businesses and non-

profits; and aid to impacted industries.

Assistance to households includes, but is not limited to: food assistance; rent, mortgage,

or utility assistance; counseling and legal aid to prevent eviction or homelessness; cash

assistance; emergency assistance for burials, home repairs, weatherization, or other

needs; internet access or digital literacy assistance; or job training to address negative

2.2.

2.3.

2.4.

2.5.

AS OF JUNE 23, 2021

investments in public facilities to meet pandemic operational needs are also eligible, such as physical plant improvements to public hospitals and health clinics or adaptations to public buildings to implement COVID-19 mitigation tactics.

Ifa use of funds was allowable under the Coronavirus Relief Fund (CRF) to respond to the public health emergency, may recipients presume it is also allowable under CSERF/CLFRF?

Generally, funding uses eligible under CRE as a response to the direct public health impacts of COVID-19 will continue to be eligible under CSFRF/CLFRF, with the following two exceptions: (1) the standard for eligibility of public health and safety payrolls has been updated; and (2) expenses related to the issuance of tax-anticipation notes are not an eligible funding use.

Ifa use of funds is not explicitly permitted in the Interim Final Rule as a response to the public health emergency and its negative economic impacts, does that mean it is prohibited?

‘The Interim Final Rule contains a non-exclusive list of programs or services that may be funded as responding to COVID-19 or the negative economic impacts of the COVID-19 public health emergency, along with considerations for evaluating other potential uses of Fiscal Recovery Funds not explicitly listed. The Interim Final Rule also provides flexibility for recipients to use Fiscal Recovery Funds for programs or services that are not identified on these non-exclusive lists but which meet the objectives of section 602©(1)(A) or 603©(1)(A) by responding to the COVID-19 public health emergency with respect to COVID-19 or its negative economic impacts.

May recipients use funds to respond to the public health emergency and its negative economic impacts by replenishing state unemployment funds?

Consistent with the approach taken in the CRF, recipients may make deposits into the state account of the Unemployment Trust Fund up to the level needed to restore the pre- pandemic balances of such account as of January 27, 2020, or to pay back advances received for the payment of benefits between January 27, 2020 and the date when the Interim Final Rule is published in the Federal Register.

What types of services are eligible as responses to the negative economic impacts of the pandemic?

Eligible uses in this category include assistance to households; small businesses and non- profits; and aid to impacted industries,

Assistance to households includes, but is not limited to: food assistance; rent, mortgage, or utility assistance; counseling and legal aid to prevent eviction or homelessness; cash assistance; emergency assistance for burials, home repairs, weatherization, or other needs; internet access or digital literacy assistance: or job training to address negative

AS OF JUNE 23, 2021

economic or public health impacts experienced due to a worker’s occupation or level of

training.

Assistance to small business and non-profits includes, but is not limited to:

• loans or grants to mitigate financial hardship such as declines in revenues or

impacts of periods of business closure, for example by supporting payroll and

benefits costs, costs to retain employees, mortgage, rent, or utilities costs, and

other operating costs;

• Loans, grants, or in-kind assistance to implement COVID-19 prevention or

mitigation tactics, such as physical plant changes to enable social distancing,

enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination,

testing, or contact tracing programs; and

• Technical assistance, counseling, or other services to assist with business planning

needs

2.6. May recipients use funds to respond to the public health emergency and its negative

economic impacts by providing direct cash transfers to households?

Yes, provided the recipient considers whether, and the extent to which, the household has

experienced a negative economic impact from the pandemic. Additionally, cash transfers

must be reasonably proportional to the negative economic impact they are intended to

address. Cash transfers grossly in excess of the amount needed to address the negative

economic impact identified by the recipient would not be considered to be a response to

the COVID-19 public health emergency or its negative impacts. In particular, when

considering appropriate size of permissible cash transfers made in response to the

COVID-19 public health emergency, state, local, territorial, and Tribal governments may

consider and take guidance from the per person amounts previously provided by the

federal government in response to the COVID crisis.

2.7. May funds be used to reimburse recipients for costs incurred by state and local

governments in responding to the public health emergency and its negative

economic impacts prior to passage of the American Rescue Plan?

Use of Fiscal Recovery Funds is generally forward looking. The Interim Final Rule

permits funds to be used to cover costs incurred beginning on March 3, 2021.

2.8. May recipients use funds for general economic development or workforce

development?

Generally, not. Recipients must demonstrate that funding uses directly address a negative

economic impact of the COVID-19 public health emergency, including funds used for

economic or workforce development. For example, job training for unemployed workers

may be used to address negative economic impacts of the public health emergency and be

eligible.

2.6.

2.7.

2.8.

AS OF JUNE 23, 2021

economic or public health impacts experienced due to a worker’s occupation or level of training.

Assistance to small business and non-profits includes, but is not limited to:

loans or grants to mitigate financial hardship such as declines in revenues or impacts of periods of business closure, for example by supporting payroll and benefits costs, costs to retain employees, mortgage, rent, or utilities costs, and other operating costs;

© Loans, grants, or in-kind assistance to implement COVID-19 prevention or mitigation tactics, such as physical plant changes to enable social distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination, testing, or contact tracing programs; and

May recipients use funds to respond to the public health emergency and its negative economic impacts by providing direct cash transfers to households?

Yes, provided the recipient considers whether, and the extent to which, the household has experienced a negative economic impact from the pandemic, Additionally, cash transfers must be reasonably proportional to the negative economic impact they are intended to address. Cash transfers grossly in excess of the amount needed to address the negative economic impact identified by the recipient would not be considered to be a response to the COVID-19 public health emergency or its negative impacts. In particular, when considering appropriate size of permissible cash transfers made in response to the COVID-19 public health emergency, state, local, territorial, and Tribal governments may consider and take guidance from the per person amounts previously provided by the federal government in response to the COVID crisis

May funds be used to reimburse recipients for costs incurred by state and local governments in responding to the public health emergency and its neg: economic impacts prior to passage of the American Rescue Plan?

Use of Fiscal Recovery Funds is generally forward looking. The Interim Final Rule permits funds to be used to cover costs incurred beginning on March 3, 2021.

May recipients use funds for general economic development or workforce development?

Generally, not. Recipients must demonstrate that funding uses directly address a negative economic impact of the COVID-19 public health emergency, including funds used for economic or workforce development. For example, job training for unemployed workers may be used to address negative economic impacts of the public health emergency and be eligible.

AS OF JUNE 23, 2021

2.9. How can recipients use funds to assist the travel, tourism, and hospitality

industries?

Aid provided to tourism, travel, and hospitality industries should respond to the negative

economic impacts of the pandemic. For example, a recipient may provide aid to support

safe reopening of businesses in the tourism, travel and hospitality industries and to

districts that were closed during the COVID-19 public health emergency, as well as aid a

planned expansion or upgrade of tourism, travel and hospitality facilities delayed due to

the pandemic.

Tribal development districts are considered the commercial centers for tribal hospitality,

gaming, tourism and entertainment industries.

2.10. May recipients use funds to assist impacted industries other than travel, tourism,

and hospitality?

Yes, provided that recipients consider the extent of the impact in such industries as

compared to tourism, travel, and hospitality, the industries enumerated in the statute. For

example, nationwide the leisure and hospitality industry has experienced an

approximately 17 percent decline in employment and 24 percent decline in revenue, on

net, due to the COVID-19 public health emergency. Recipients should also consider

whether impacts were due to the COVID-19 pandemic, as opposed to longer-term

economic or industrial trends unrelated to the pandemic.

Recipients should maintain records to support their assessment of how businesses or

business districts receiving assistance were affected by the negative economic impacts of

the pandemic and how the aid provided responds to these impacts.

2.11. How does the Interim Final Rule help address the disparate impact of COVID-19 on

certain populations and geographies?

In recognition of the disproportionate impacts of the COVID-19 virus on health and

economic outcomes in low-income and Native American communities, the Interim Final

Rule identifies a broader range of services and programs that are considered to be in

response to the public health emergency when provided in these communities.

Specifically, Treasury will presume that certain types of services are eligible uses when

provided in a Qualified Census Tract (QCT), to families living in QCTs, or when these

services are provided by Tribal governments.

Recipients may also provide these services to other populations, households, or

geographic areas disproportionately impacted by the pandemic. In identifying these

disproportionately-impacted communities, recipients should be able to support their

determination for how the pandemic disproportionately impacted the populations,

households, or geographic areas to be served.

Eligible services include:

2.9.

2.10.

AS OF JUNE 23, 2021

How can recipients use funds to assist the travel, tourism, and hospitality industries?

Aid provided to tourism, travel, and hospitality industries should respond to the negative economic impacts of the pandemic. For example, a recipient may provide aid to support safe reopening of businesses in the tourism, travel and hospitality industries and to districts that were closed during the COVID-19 public health emergency, as well as aid a planned expansion or upgrade of tourism, travel and hospitality facilities delayed due to the pandemic.

Tribal development districts are considered the commercial centers for tribal hospitality, gaming, tourism and entertainment industries.

May recipients use funds to assist impacted industries other than travel, tourism, and hospitality?

Yes, provided that recipients consider the extent of the impact in such industries as compared to tourism, travel, and hospitality, the industries enumerated in the statute, For example, nationwide the leisure and hospitality industry has experienced an approximately 17 percent decline in employment and 24 percent decline in revenue, on net, due to the COVID-19 public health emergency. Recipients should also consider whether impacts were due to the COVID-19 pandemic, as opposed to longer-term economic or industrial trends unrelated to the pandemic,

Recipients should maintain records to support their assessment of how businesses or business districts receiving assistance were affected by the negative economic impacts of the pandemic and how the aid provided responds to these impacts.

How does the Interim Final Rule help address the disparate impact of COVID-19 on certain populations and geographies?

In recognition of the disproportionate impacts of the COVID-19 virus on health and economic outcomes in low-income and Native American communities, the Interim Final Rule identifies a broader range of services and programs that are considered to be in response to the public health emergency when provided in these communities. Specifically, Treasury will presume that certain types of services are eligible uses when provided in a Qualified Census Tract (QCT), to families living in QCTs, or when these services are provided by Tribal governments.

Recipients may also provide these services to other populations, households, or geographic areas disproportionately impacted by the pandemic. In identifying these disproportionately-impacted communities, recipients should be able to support their determination for how the pandemic disproportionately impacted the populations, households, or geographic areas to be served.

Eligible services include:

AS OF JUNE 23, 2021

• Addressing health disparities and the social determinants of health, including:

community health workers, public benefits navigators, remediation of lead paint

or other lead hazards, and community violence intervention programs;

• Building stronger neighborhoods and communities, including: supportive housing

and other services for individuals experiencing homelessness, development of

affordable housing, and housing vouchers and assistance relocating to

neighborhoods with higher levels of economic opportunity;

• Addressing educational disparities exacerbated by COVID-19, including: early

learning services, increasing resources for high-poverty school districts,

educational services like tutoring or afterschool programs, and supports for

students’ social, emotional, and mental health needs; and

• Promoting healthy childhood environments, including: child care, home visiting

programs for families with young children, and enhanced services for child

welfare-involved families and foster youth.

2.12. May recipients use funds to pay for vaccine incentive programs (e.g., cash or in-kind

transfers, lottery programs, or other incentives for individuals who get vaccinated)?

Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local

Fiscal Recovery Funds to respond to the COVID-19 public health emergency, including

expenses related to COVID-19 vaccination programs. See forthcoming 31 CFR

35.6(b)(1)(i). Programs that provide incentives reasonably expected to increase the

number of people who choose to get vaccinated, or that motivate people to get vaccinated

sooner than they otherwise would have, are an allowable use of funds so long as such

costs are reasonably proportional to the expected public health benefit.

2.13. May recipients use funds to pay “back to work incentives” (e.g., cash payments for

newly employed workers after a certain period of time on the job)? [5/27]

Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local

Fiscal Recovery Funds to provide assistance to unemployed workers. See forthcoming

31 CFR 35.6(b)(4). This assistance can include job training or other efforts to accelerate

rehiring and thus reduce unemployment, such as childcare assistance, assistance with

transportation to and from a jobsite or interview, and incentives for newly employed

workers.

2.14. The Coronavirus Relief Fund (CRF) included as an eligible use: "Payroll expenses

for public safety, public health, health care, human services, and similar employees

whose services are substantially dedicated to mitigating or responding to the

COVID-19 public health emergency." What has changed in CSFRF/CLFRF, and

what type of documentation is required under CSFRF/CLFRF? [5/27]

2.12.

2.13.

2.14.

AS OF JUNE 23, 2021

© Addressing health disparities and the social determinants of health, including: community health workers, public benefits navigators, remediation of lead paint or other lead hazards, and community violence intervention programs;

© Building stronger neighborhoods and communities, including: supportive housing and other services for individuals experiencing homelessness, development of affordable housing, and housing vouchers and assistance relocating to neighborhoods with higher levels of economic opportunity;

Addressing educational disparities exacerbated by COVID-19, including: early learning services, increasing resources for high-poverty school districts, educational services like tutoring or afterschool programs, and supports for students” social, emotional, and mental health needs; and

May recipients use funds to pay for vaccine incentive programs (¢.g., cash or in-kind transfers, lottery programs, or other incentives for individuals who get vaccinated)?

Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local Fiscal Recovery Funds to respond to the COVID-19 public health emergency, including expenses related to COVID-19 vaccination programs. See forthcoming 31 CFR 35.6(b)(1)(i). Programs that provide incentives reasonably expected to increase the number of people who choose to get vaccinated, or that motivate people to get vaccinated sooner than they otherwise would have, are an allowable use of funds so long as such costs are reasonably proportional to the expected public health benefit.

May recipients use funds to pay “back to work incentives” (e.g., cash payments for newly employed workers after a certain period of time on the job)? [5/27]

Yes. Under the Interim Final Rule, recipients may use Coronavirus State and Local Fiscal Recovery Funds to provide assistance to unemployed workers. See forthcoming 31 CFR 35.6(b)(4). This assistance can include job training or other efforts to accelerate rehiring and thus reduce unemployment, such as childcare assistance, assistance with transportation to and from a jobsite or interview, and incentives for newly employed workers.

‘The Coronavirus Relief Fund (CRF) included as an eli -ayroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What has changed in CSFRF/CLFRF, and what type of documentation is required under CSFRF/CLFRF? [5/27]

AS OF JUNE 23, 2021

Many of the expenses authorized under the Coronavirus Relief Fund are also eligible uses

under the CSFRF/CLFRF. However, in the case of payroll expenses for public safety,

public health, health care, human services, and similar employees (hereafter, public

health and safety staff), the CSFRF/CLFRF does differ from the CRF. This change

reflects the differences between the ARPA and CARES Act and recognizes that the

response to the COVID-19 public health emergency has changed and will continue to

change over time. In particular, funds may be used for payroll and covered benefits

expenses for public safety, public health, health care, human services, and similar

employees, including first responders, to the extent that the employee’s time that is

dedicated to responding to the COVID-19 public health emergency.

For administrative convenience, the recipient may consider a public health and safety

employee to be entirely devoted to mitigating or responding to the COVID-19 public

health emergency, and therefore fully covered, if the employee, or his or her operating

unit or division, is primarily dedicated (e.g., more than half of the employee’s time is

dedicated) to responding to the COVID-19 public health emergency.

Recipients may use presumptions for assessing whether an employee, division, or

operating unit is primarily dedicated to COVID-19 response. The recipient should

maintain records to support its assessment, such as payroll records, attestations from

supervisors or staff, or regular work product or correspondence demonstrating work on

the COVID-19 response. Recipients need not routinely track staff hours. Recipients

should periodically reassess their determinations.

2.15. What staff are included in “public safety, public health, health care, human

services, and similar employees”? Would this include, for example, 911 operators,

morgue staff, medical examiner staff, or EMS staff? [5/27]

As discussed in the Interim Final Rule, funds may be used for payroll and covered

benefits expenses for public safety, public health, health care, human services, and

similar employees, for the portion of the employee’s time that is dedicated to responding

to the COVID-19 public health emergency.

Public safety employees would include police officers (including state police officers),

sheriffs and deputy sheriffs, firefighters, emergency medical responders, correctional and

detention officers, and those who directly support such employees such as dispatchers

and supervisory personnel. Public health employees would include employees involved

in providing medical and other health services to patients and supervisory personnel,

including medical staff assigned to schools, prisons, and other such institutions, and other

support services essential for patient care (e.g., laboratory technicians, medical examiner

or morgue staff) as well as employees of public health departments directly engaged in

matters related to public health and related supervisory personnel. Human services staff

include employees providing or administering social services; public benefits; child

welfare services; and child, elder, or family care, as well as others.

2.16. May recipients use funds to establish a public jobs program? [6/8]

2.15.

2.16.

AS OF JUNE 23, 2021

Many of the expenses authorized under the Coronavirus Relief Fund are also eligible uses under the CSFRF/CLFRF. However, in the case of payroll expenses for public safety, public health, health care, human services, and similar employees (hereafter, public health and safety staff), the CSFRF/CLFRF does differ from the CRF. This change reflects the differences between the ARPA and CARES Act and recognizes that the response to the COVID-19 public health emergency has changed and will continue to change over time. In particular, funds may be used for payroll and covered benefits expenses for public safety, public health, health care, human services, and similar employees, including first responders, to the extent that the employee’s time that is dedicated to responding to the COVID-19 public health emergency.

For administrative convenience, the recipient may consider a public health and safety employee to be entirely devoted to mitigating or responding to the COVID-19 public health emergency, and therefore fully covered, if the employee, or his or her operating unit or division, is primarily dedicated (e.g., more than half of the employee’s time is dedicated) to responding to the COVID-19 public health emergency.

Recipients may use presumptions for assessing whether an employee, division, or operating unit is primarily dedicated to COVID-19 response. The recipient should maintain records to support its assessment, such as payroll records, attestations from supervisors or staff, or regular work product or correspondence demonstrating work on the COVID-19 response. Recipients need not routinely track staff hours. Recipients should periodically reassess their determinations

What staff are included in “public safety, public health, health care, human services, and similar employees”? Would this include, for example, 911 operators, morgue staff, medical examiner staff, or EMS staff? [5/27]

As discussed in the Interim Final Rule, funds may be used for payroll and covered benefits expenses for public safety, public health, health care, human services, and similar employees, for the portion of the employee’s time that is dedicated to responding to the COVID-19 public health emergency.

Public safety employees would include police officers (including state police officers), sheriffs and deputy sheriffs, firefighters, emergency medical responders, correctional and detention officers, and those who directly support such employees such as dispatchers and supervisory personnel. Public health employees would include employees involved in providing medical and other health services to patients and supervisory personnel, including medical staff assigned to schools, prisons, and other such institutions, and other support services essential for patient care (e.g., laboratory technicians, medical examiner or morgue staff) as well as employees of public health departments directly engaged in matters related to public health and related supervisory personnel. Human services staff include employees providing or administering social services; public benefits; child welfare services; and child, elder, or family care, as well as others.

May recipients use funds to establish a public jobs program? [6/8]

AS OF JUNE 23, 2021

Yes. The Interim Final Rule permits a broad range of services to unemployed or

underemployed workers and other individuals that suffered negative economic impacts

from the pandemic. That can include public jobs programs, subsidized employment,

combined education and on-the-job training programs, or job training to accelerate

rehiring or address negative economic or public health impacts experienced due to a

worker’s occupation or level of training. The broad range of permitted services can also

include other employment supports, such as childcare assistance or assistance with

transportation to and from a jobsite or interview.

The Interim Final Rule includes as an eligible use re-hiring public sector staff up to the

government’s level of pre-pandemic employment. “Public sector staff” would not

include individuals participating in a job training or subsidized employment program

administered by the recipient.

2.17. The Interim Final Rule states that “assistance or aid to individuals or businesses

that did not experience a negative economic impact from the public health

emergency would not be an eligible use under this category.” Are recipients

required to demonstrate that each individual or business experienced a negative

economic impact for that individual or business to receive assistance? [6/23]

Not necessarily. The Interim Final Rule allows recipients to demonstrate a negative

economic impact on a population or group and to provide assistance to households or

businesses that fall within that population or group. In such cases, the recipient need only

demonstrate that the household or business is within the population or group that

experienced a negative economic impact.

For assistance to households, the Interim Final Rule states, “In assessing whether a

household or population experienced economic harm as a result of the pandemic, a

recipient may presume that a household or population that experienced unemployment or

increased food or housing insecurity or is low- or moderate-income experienced negative

economic impacts resulting from the pandemic.” This would allow, for example, an

internet access assistance program for all low- or moderate-income households, but

would not require the recipient to demonstrate or document that each individual low- or -

moderate income household experienced a negative economic impact from the COVID-

19 public health emergency apart from being low- or -moderate income.

For assistance to small businesses, the Interim Final Rule states that assistance may be

provided to small businesses, including loans, grants, in-kind assistance, technical

assistance or other services, to respond to the negative economic impacts of the COVID-

19 public health emergency. In providing assistance to small businesses, recipients must

design a program that responds to the negative economic impacts of the COVID-19

public health emergency, including by identifying how the program addresses the

identified need or impact faced by small businesses. This can include assistance to adopt

safer operating procedures, weather periods of closure, or mitigate financial hardship

resulting from the COVID-19 public health emergency.

AS OF JUNE 23, 2021

Yes. The Interim Final Rule permits a broad range of services to unemployed or underemployed workers and other individuals that suffered negative economic impacts from the pandemic. That can include public jobs programs, subsidized employment, combined education and on-the-job training programs, or job training to accelerate rehiring or address negative economic or public health impacts experienced due to a worker’s occupation or level of training, ‘The broad range of permitted services can also include other employment supports, such as childcare assistance or assistance with transportation to and from a jobsite or interview.

The Interim Final Rule includes as an eligible use re-hiring public sector staff up to the government’s level of pre-pandemic employment. “Public sector staff” would not include individuals participating in a job training or subsidized employment program administered by the recipient.

The Interim Final Rule states that “assistance or aid to individuals or businesses that did not experience a negative economic impact from the public health emergency would not be an eligible use under this category.” Are recipients required to demonstrate that each individual or business experienced a negative economic impact for that individual or business to receive assistance? [6/23]

Not necessarily. The Interim Final Rule allows recipients to demonstrate a negative economic impact on a population or group and to provide assistance to households or businesses that fall within that population or group. In such cases, the recipient need only demonstrate that the household or business is within the population or group that experienced a negative economic impact.

For assistance to households, the Interim Final Rule states, “In assessing whether a household or population experienced economic harm as a result of the pandemic, a recipient may presume that a household or population that experienced unemployment or increased food or housing insecurity or is low- or moderate-income experienced negative economic impacts resulting from the pandemic.” This would allow, for example, an internet access assistance program for all low- or moderate-income households, but would not require the recipient to demonstrate or document that each individual low- or - moderate income household experienced a negative economic impact from the COVID- 19 public health emergency apart from being low- or -moderate income.

For assistance to small businesses, the Interim Final Rule states that assistance may be provided to small businesses, including loans, grants, in-kind assistance, technical assistance or other services, to respond to the negative economic impacts of the COVID- 19 public health emergency. In providing assistance to small businesses, recipients must design a program that responds to the negative economic impacts of the COVID-19 public health emergency, including by identifying how the program addresses the identified need or impact faced by small businesses. This can include assistance to adopt safer operating procedures, weather periods of closure, or mitigate financial hardship resulting from the COVID-19 public health emergency.

AS OF JUNE 23, 2021

As part of program design and to ensure that the program responds to the identified need,

recipients may consider additional criteria to target assistance to businesses in need,

including to small businesses. Assistance may be targeted to businesses facing financial

insecurity, with substantial declines in gross receipts (e.g., comparable to measures used

to assess eligibility for the Paycheck Protection Program), or facing other economic harm

due to the pandemic, as well as businesses with less capacity to weather financial

hardship, such as the smallest businesses, those with less access to credit, or those serving

disadvantaged communities. For example, a recipient could find based on local data or

research that the smallest businesses faced sharply increased risk of bankruptcy and

develop a program to respond; such a program would only need to document a population

or group-level negative economic impact, and eligibility criteria to limit access to the

program to that population or group (in this case, the smallest businesses).

In addition, recognizing the disproportionate impact of the pandemic on disadvantaged

communities, the Interim Final Rule also identifies a set of services that are

presumptively eligible when provided in a Qualified Census Tract (QCT); to families and

individuals living in QCTs; to other populations, households, or geographic areas

identified by the recipient as disproportionately impacted by the pandemic; or when these

services are provided by Tribal governments. For more information on the set of

presumptively eligible services, see the Interim Final Rule section on Building Stronger

Communities through Investments in Housing and Neighborhoods and FAQ 2.11.

2.18. Would investments in improving outdoor spaces (e.g. parks) be an eligible use of

funds as a response to the public health emergency and/or its negative economic

impacts? [6/23]

There are multiple ways that investments in improving outdoor spaces could qualify as

eligible uses; several are highlighted below, though there may be other ways that a

specific investment in outdoor spaces would meet eligible use criteria.

First, in recognition of the disproportionate negative economic impacts on certain

communities and populations, the Interim Final Rule identifies certain types of services

that are eligible uses when provided in a Qualified Census Tract (QCT), to families and

individuals living in QCTs, or when these services are provided by Tribal governments.

Recipients may also provide these services to other populations, households, or

geographic areas disproportionately impacted by the pandemic.

These programs and services include services designed to build stronger neighborhoods

and communities and to address health disparities and the social determinants of health.

The Interim Final Rule provides a non-exhaustive list of eligible services to respond to

the needs of communities disproportionately impacted by the pandemic, and recipients

may identify other uses of funds that do so, consistent with the Rule’s framework. For

example, investments in parks, public plazas, and other public outdoor recreation spaces

may be responsive to the needs of disproportionately impacted communities by

2.18.

AS OF JUNE 23, 2021

As part of program design and to ensure that the program responds to the identified need, recipients may consider additional criteria to target assistance to businesses in need, including to small businesses. Assistance may be targeted to businesses facing financial insecurity, with substantial declines in gross receipts (¢.g., comparable to measures used to assess eligibility for the Paycheck Protection Program), or facing other economic harm due to the pandemic, as well as businesses with less capacity to weather financial hardship, such as the smallest businesses, those with less access to credit, or those serving disadvantaged communities. For example, a recipient could find based on local data or research that the smallest businesses faced sharply increased risk of bankruptcy and develop a program to respond; such a program would only need to document a population or group-level negative economic impact, and eligibility criteria to limit access to the program to that population or group (in this case, the smallest businesses).

In addition, recognizing the disproportionate impact of the pandemic on disadvantaged communities, the Interim Final Rule also identifies a set of services that are presumptively eligible when provided in a Qualified Census Tract (QCT); to families and individuals living in QCTs; to other populations, households, or geographic areas identified by the recipient as disproportionately impacted by the pandemic; or when these services are provided by Tribal governments. For more information on the set of presumptively eligible services, see the Interim Final Rule section on Building Stronger Communities through Investments in Housing and Neighborhoods and FAQ 2.11

‘Would investments in improving outdoor spaces (e.g. parks) be an eligible use of funds as a response to the public health emergency and/or its negative economic impacts? [6/23]

There are multiple ways that investments in improving outdoor spaces could qualify as eligible uses; several are highlighted below, though there may be other ways that a specific investment in outdoor spaces would meet eligible use criteria.

First, in recognition of the disproportionate negative economic impacts on certain communities and populations, the Interim Final Rule identifies certain types of services that are eligible uses when provided in a Qualified Census Tract (QCT), to families and individuals living in QCTs, or when these services are provided by Tribal governments. Recipients may also provide these services to other populations, households, or geographic areas disproportionately impacted by the pandemic.

These programs and services include services designed to build stronger neighborhoods and communities and to address health disparities and the social determinants of health. The Interim Final Rule provides a non-exhaustive list of eligible services to respond to the needs of communities disproportionately impacted by the pandemic, and recipients may identify other uses of funds that do so, consistent with the Rule’s framework. For example, investments in parks, public plazas, and other public outdoor recreation spaces may be responsive to the needs of disproportionately impacted communities by

AS OF JUNE 23, 2021

promoting healthier living environments and outdoor recreation and socialization to

mitigate the spread of COVID-19.

Second, recipients may provide assistance to small businesses in all communities.

Assistance to small businesses could include support to enhance outdoor spaces for

COVID-19 mitigation (e.g., restaurant patios) or to improve the built environment of the

neighborhood (e.g., façade improvements).

Third, many governments saw significantly increased use of parks during the pandemic

that resulted in damage or increased maintenance needs. The Interim Final Rule

recognizes that “decrease[s to] a state or local government’s ability to effectively

administer services” can constitute a negative economic impact of the pandemic.

2.19. Would expenses to address a COVID-related backlog in court cases be an eligible

use of funds as a response to the public health emergency? [6/23]

The Interim Final Rule recognizes that “decrease[s to] a state or local government’s

ability to effectively administer services,” such as cuts to public sector staffing levels, can

constitute a negative economic impact of the pandemic. During the COVID-19 public

health emergency, many courts were unable to operate safely during the pandemic and, as

a result, now face significant backlogs. Court backlogs resulting from inability of courts

to safely operate during the COVID-19 pandemic decreased the government’s ability to

administer services. Therefore, steps to reduce these backlogs, such as implementing

COVID-19 safety measures to facilitate court operations, hiring additional court staff or

attorneys to increase speed of case resolution, and other expenses to expedite case

resolution are eligible uses.

2.20. Can funds be used to assist small business startups as a response to the negative

economic impact of COVID-19? [6/23]

As discussed in the Interim Final Rule, recipients may provide assistance to small

businesses that responds to the negative economic impacts of COVID-19. The Interim

Final Rule provides a non-exclusive list of potential assistance mechanisms, as well as

considerations for ensuring that such assistance is responsive to the negative economic

impacts of COVID-19.

Treasury acknowledges a range of potential circumstances in which assisting small

business startups could be responsive to the negative economic impacts of COVID-19,

including for small businesses and individuals seeking to start small businesses after the

start of the COVID-19 public health emergency. For example:

• A recipient could assist small business startups with additional costs associated

with COVID-19 mitigation tactics (e.g., barriers or partitions; enhanced cleaning;

or physical plant changes to enable greater use of outdoor space).

• A recipient could identify and respond to a negative economic impact of COVID-

19 on new small business startups; for example, if it could be shown that small

2.19.

2.20.

AS OF JUNE 23, 2021

promoting healthier living environments and outdoor recreation and socialization to mitigate the spread of COVID-19.

Second, recipients may provide assistance to small businesses in all communities. Assistance to small businesses could include support to enhance outdoor spaces for COVID-19 mitigation (c.g., restaurant patios) or to improve the built environment of the neighborhood (e.g., fagade improvements).

Third, many governments saw significantly increased use of parks during the pandemic that resulted in damage or increased maintenance needs. The Interim Final Rule recognizes that “decreasefs to] a state or local government’s ability to effectively administer services” can constitute a negative economic impact of the pandemic.

Would expenses to address a COVID-related backlog in court cases be an eligible use of funds as a response to the public health emergency? [6/23]

The Interim Final Rule recognizes that “decreases to] a state or local government’s ability to effectively administer services,” such as cuts to public sector staffing levels, can constitute a negative economic impact of the pandemic. During the COVID-19 public health emergency, many courts were unable to operate safely during the pandemic and, as a result, now face significant backlogs. Court backlogs resulting from inability of courts to safely operate during the COVID-19 pandemic decreased the government’s ability to administer services. Therefore, steps to reduce these backlogs, such as implementing COVID-19 safety measures to facilitate court operations, hiring additional court staff or attorneys to increase speed of case resolution, and other expenses to expedite case resolution are eligible uses.

Can funds be used to assist small business startups as a response to the negative economic impact of COVID-19? [6/23]

As discussed in the Interim Final Rule, recipients may provide assistance to small businesses that responds to the negative economic impacts of COVID-19. The Interim Final Rule provides a non-exclusive list of potential assistance mechanisms, as well as considerations for ensuring that such assistance is responsive to the negative economic impacts of COVID-19.

Treasury acknowledges a range of potential circumstances in which assisting small business startups could be responsive to the negative economic impacts of COVID-19, including for small businesses and individuals seeking to start small businesses after the start of the COVID-19 public health emergency. For example:

© Arecipient could assist small business startups with additional costs associated with COVID-19 mitigation tactics (e.g., barriers or partitions; enhanced cleaning; or physical plant changes to enable greater use of outdoor space).

A recipient could identify and respond to a negative economic impact of COVID- 19 on new small business startups; for example, if it could be shown that small

AS OF JUNE 23, 2021

business startups in a locality were facing greater difficult accessing credit than

prior to the pandemic, faced increased costs to starting the business due to the

pandemic, or that the small business had lost expected startup capital due to the

pandemic.

• The Interim Final Rule also discusses eligible uses that provide support for

individuals who have experienced a negative economic impact from the COVID-

19 public health emergency, including uses that provide job training for

unemployed individuals. These initiatives also may support small business

startups and individuals seeking to start small businesses.

Eligible Uses – Revenue Loss

3.1. How is revenue defined for the purpose of this provision? [appendix added 6/23]

The Interim Final Rule adopts a definition of “General Revenue” that is based on, but not

identical, to the Census Bureau’s concept of “General Revenue from Own Sources” in the

Annual Survey of State and Local Government Finances.

General Revenue includes revenue from taxes, current charges, and miscellaneous

general revenue. It excludes refunds and other correcting transactions, proceeds from

issuance of debt or the sale of investments, agency or private trust transactions, and

revenue generated by utilities and insurance trusts. General revenue also includes

intergovernmental transfers between state and local governments, but excludes

intergovernmental transfers from the Federal government, including Federal transfers

made via a state to a locality pursuant to the CRF or the Fiscal Recovery Funds.

Tribal governments may include all revenue from Tribal enterprises and gaming

operations in the definition of General Revenue.

Please see the appendix for a diagram of the Interim Final Rule’s definition of General

Revenue within the Census Bureau’s revenue classification structure.

3.2. Will revenue be calculated on an entity-wide basis or on a source-by-source basis

(e.g. property tax, income tax, sales tax, etc.)?

Recipients should calculate revenue on an entity-wide basis. This approach minimizes

the administrative burden for recipients, provides for greater consistency across

recipients, and presents a more accurate representation of the net impact of the

COVID- 19 public health emergency on a recipient’s revenue, rather than relying on

financial reporting prepared by each recipient, which vary in methodology used and

which generally aggregates revenue by purpose rather than by source.

3.3. Does the definition of revenue include outside concessions that contract with a state

or local government?

AS OF JUNE 23, 2021

business startups in a locality were facing greater difficult accessing credit than prior to the pandemic, faced increased costs to starting the business due to the pandemic, or that the small business had lost expected startup capital due to the pandemic.

The Interim Final Rule also discusses eligible uses that provide support for individuals who have experienced a negative economic impact from the COVID- 19 public health emergency, including uses that provide job training for unemployed individuals. These initiatives also may support small business startups and individuals seeking to start small businesses.

Eligible Uses — Revenue Loss

3.1.

3.2,

How is revenue defined for the purpose of this provision? [appendix added 6/23]

The Interim Final Rule adopts a definition of “General Revenue” that is based on, but not identical, to the Census Bureau’s concept of “General Revenue from Own Sources” in the Annual Survey of State and Local Government Finances.

General Revenue includes revenue from taxes, current charges, and miscellaneous general revenue. It excludes refunds and other correcting transactions, proceeds from suance of debt or the sale of investments, agency or private trust transactions, and revenue generated by utilities and insurance trusts. General revenue also includes intergovernmental transfers between state and local governments, but excludes intergovernmental transfers from the Federal government, including Federal transfers made via a state to a locality pursuant to the CRF or the Fiscal Recovery Funds.

Tribal governments may include all revenue from Tribal enterprises and gaming operations in the definition of General Revenue

Please see the appendix for a diagram of the Interim Final Rule’s definition of General Revenue within the Census Bureau’s revenue classification structure.

Will revenue be calculated on an entity-wide basis or on a source-by-source basis (e.g. property tax, income tax, sales tax, ete.)?

Recipients should calculate revenue on an entity-wide basis. This approach minimizes the administrative burden for recipients, provides for greater consistency across recipients, and presents a more accurate representation of the net impact of the COVID- 19 public health emergency on a recipient’s revenue, rather than relying on financial reporting prepared by each recipient, which vary in methodology used and which generally aggregates revenue by purpose rather than by source.

Does the definition of revenue include outside concessions that contract with a state or local government?

AS OF JUNE 23, 2021

Recipients should classify revenue sources as they would if responding to the U.S.

Census Bureau’s Annual Survey of State and Local Government Finances. According to

the Census Bureau’s Government Finance and Employment Classification manual, the

following is an example of current charges that would be included in a state or local

government’s general revenue from own sources: “Gross revenue of facilities operated by

a government (swimming pools, recreational marinas and piers, golf courses, skating

rinks, museums, zoos, etc.); auxiliary facilities in public recreation areas (camping areas,

refreshment stands, gift shops, etc.); lease or use fees from stadiums, auditoriums, and

community and convention centers; and rentals from concessions at such facilities.”

3.4. What is the time period for estimating revenue loss? Will revenue losses experienced

prior to the passage of the Act be considered?

Recipients are permitted to calculate the extent of reduction in revenue as of four points

in time: December 31, 2020; December 31, 2021; December 31, 2022; and December 31,

This approach recognizes that some recipients may experience lagged effects of the

pandemic on revenues.

Upon receiving Fiscal Recovery Fund payments, recipients may immediately calculate

revenue loss for the period ending December 31, 2020.

3.5. What is the formula for calculating the reduction in revenue?

A reduction in a recipient’s General Revenue equals:

Max {[Base Year Revenue* (1+Growth Adjustment)( nt 12

)] - Actual General Revenuet ; 0}

Where:

Base Year Revenue is General Revenue collected in the most recent full fiscal year prior

to the COVD-19 public health emergency.

Growth Adjustment is equal to the greater of 4.1 percent (or 0.041) and the recipient’s

average annual revenue growth over the three full fiscal years prior to the COVID-19

public health emergency.

n equals the number of months elapsed from the end of the base year to the calculation

date.

Actual General Revenue is a recipient’s actual general revenue collected during 12-month

period ending on each calculation date.

Subscript t denotes the calculation date.

3.6. Are recipients expected to demonstrate that reduction in revenue is due to the

COVID-19 public health emergency?

https://www2.census.gov/govs/pubs/classification/2006_classification_manual.pdf 3.

AS OF JUNE 23, 2021

Recipients should classify revenue sources as they would if responding to the U.S. Census Bureau’s Annual Survey of State and Local Government Finances. According to the Census Bureau’s Government Finance and Employment Classification manual, the following is an example of current charges that would be included in a state or local government’s general revenue from own sources: “Gross revenue of facilities operated by a government (swimming pools, recreational marinas and piers, golf courses, skating rinks, museums, zoos, etc.); auxiliary facilities in public recreation areas (camping areas, refreshment stands, gift shops, etc.); lease or use fees from stadiums, auditoriums, and ‘community and convention centers; and rentals from concessions at such facilities.”

What is the time period for estimating revenue loss? Will revenue losses experienced prior to the passage of the Act be considered?

Recipients are permitted to calculate the extent of reduction in revenue as of four points in time: December 31, 2020; December 31, 2021; December 31, 2022; and December 31, 2023. This approach recognizes that some recipients may experience lagged effects of the pandemic on revenues,

Upon receiving Fiscal Recovery Fund payments, recipients may immediately calculate revenue loss for the period ending December 31, 2020.

What is the formula for calculating the reduction in revenue?

A reduction ina recipient’s General Revenue equals:

Max

Where:

Base Year Revenue is General Revenue collected in the most recent full fiscal year prior to the COVD-19 public health emergency.

Growth Adjustment is equal to the greater of 4.1 percent (or 0.041) and the recipient’s average annual revenue growth over the three full fiscal years prior to the COVID-19 public health emergency.

n equals the number of months elapsed from the end of the base year to the calculation date.

Actual General Revenue is a recipient’s actual general revenue collected during 12-month period ending on each calculation date.

Subscript r denotes the calculation date.

Are recipients expected to demonstrate that reduction in revenue is due to the COVID-19 public health emergency?

AS OF JUNE 23, 2021

In the Interim Final Rule, any diminution in actual revenue calculated using the formula

above would be presumed to have been “due to” the COVID-19 public health emergency.

This presumption is made for administrative ease and in recognition of the broad-based

economic damage that the pandemic has wrought.

3.7. May recipients use pre-pandemic projections as a basis to estimate the reduction in

revenue?

No. Treasury is disallowing the use of projections to ensure consistency and

comparability across recipients and to streamline verification. However, in estimating

the revenue shortfall using the formula above, recipients may incorporate their average

annual revenue growth rate in the three full fiscal years prior to the public health

emergency.

3.8. Once a recipient has identified a reduction in revenue, are there any restrictions on

how recipients use funds up to the amount of the reduction?

The Interim Final Rule gives recipients broad latitude to use funds for the provision of

government services to the extent of reduction in revenue. Government services can

include, but are not limited to, maintenance of infrastructure or pay-go spending for

building new infrastructure, including roads; modernization of cybersecurity, including

hardware, software, and protection of critical infrastructure; health services;

environmental remediation; school or educational services; and the provision of police,

fire, and other public safety services.

However, paying interest or principal on outstanding debt, replenishing rainy day or other

reserve funds, or paying settlements or judgments would not be considered provision of a

government service, since these uses of funds do not entail direct provision of services to

citizens. This restriction on paying interest or principal on any outstanding debt

instrument, includes, for example, short-term revenue or tax anticipation notes, or paying

fees or issuance costs associated with the issuance of new debt. In addition, the

overarching restrictions on all program funds (e.g., restriction on pension deposits,

restriction on using funds for non-federal match where barred by regulation or statute)

would apply.

3.9. How do I know if a certain type of revenue should be counted for the purpose of

computing revenue loss? [5/27]

As discussed in FAQ #3.1, the Interim Final Rule adopts a definition of “General

Revenue” that is based on, but not identical, to the Census Bureau’s concept of “General

Revenue from Own Sources” in the Annual Survey of State and Local Government

Finances.

Recipients should refer to the definition of “General Revenue” included in the Interim

Final Rule. See forthcoming 31 CFR 35.3. If a recipient is unsure whether a particular

3.8.

3.9,

AS OF JUNE 23, 2021

In the Interim Final Rule, any diminution in actual revenue calculated using the formula above would be presumed to have been “due to” the COVID-19 public health emergency. This presumption is made for administrative ease and in recognition of the broad-based economic damage that the pandemic has wrought.

May recipients use pre-pandemic projections as a basis to estimate the reduction in revenue?

No. Treasury is disallowing the use of projections to ensure consistency and ‘comparability across recipients and to streamline verification. However, in estimating the revenue shortfall using the formula above, recipients may incorporate their average annual revenue growth rate in the three full fiscal years prior to the public health emergency.

Once a recipient has identified a reduction in revenue, are there any restrictions on how recipients use funds up to the amount of the reduction?

‘The Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. Government services can include, but are not limited to, maintenance of infrastructure or pay-go spending for building new infrastructure, including roads; modernization of cybersecurity, including hardware, software, and protection of critical infrastructure; health services; environmental remediation; school or educational services; and the provision of police, fire, and other public safety services,

However, paying interest or principal on outstanding debt, replenishing rainy day or other reserve funds, or paying settlements or judgments would not be considered provision of a government service, since these uses of funds do not entail direct provision of services to citizens, This restriction on paying interest or principal on any outstanding debt instrument, includes, for example, short-term revenue or tax anticipation notes, or paying fees or issuance costs associated with the issuance of new debt. In addition, the overarching restrictions on all program funds (e.g., restriction on pension deposits, restriction on using funds for non-federal match where barred by regulation or statute) would apply.

How do I know if a certain type of revenue should be counted for the purpose of computing revenue loss? [5/27]

As discussed in FAQ #3.1, the Interim Final Rule adopts a definition of “General Revenue” that is based on, but not identical, to the Census Bureau’s concept of “General Revenue from Own Sources” in the Annual Survey of State and Local Government Finances,

Recipients should refer to the definition of “General Revenue” included in the Interim Final Rule. See forthcoming 31 CFR 35.3. Ifa recipient is unsure whether a particular

AS OF JUNE 23, 2021

revenue source is included in the Interim Final Rule’s definition of “General Revenue,”

the recipient may consider the classification and instructions used to complete the Census

Bureau’s Annual Survey.

For example, parking fees would be classified as a Current Charge for the purpose of the

Census Bureau’s Annual Survey, and the Interim Final Rule’s concept of “General

Revenue” includes all Current Charges. Therefore, parking fees would be included in the

Interim Final Rule’s concept of “General Revenue.”

The Census Bureau’s Government Finance and Employment Classification manual is

available here.

3.10. In calculating revenue loss, are recipients required to use audited financials? [6/8]

Where audited data is not available, recipients are not required to obtain audited data.

Treasury expects all information submitted to be complete and accurate. See 31 CFR

35.4©.

3.11. In calculating revenue loss, should recipients use their own data, or Census data?

[6/8]

Recipients should use their own data sources to calculate general revenue, and do not

need to rely on published revenue data from the Census Bureau. Treasury acknowledges

that due to differences in timing, data sources, and definitions, recipients’ self-reported

general revenue figures may differ somewhat from those published by the Census

Bureau.

3.12. Should recipients calculate revenue loss on a cash basis or an accrual basis? [6/8]

Recipients may provide data on a cash, accrual, or modified accrual basis, provided that

recipients are consistent in their choice of methodology throughout the covered period

and until reporting is no longer required.

3.13. In identifying intergovernmental revenue for the purpose of calculating General

Revenue, should recipients exclude all federal funding, or just federal funding

related to the COVID-19 response? How should local governments treat federal

funds that are passed through states or other entities, or federal funds that are

intermingled with other funds? [6/23]

In calculating General Revenue, recipients should exclude all intergovernmental transfers

from the federal government. This includes, but is not limited to, federal transfers made

via a state to a locality pursuant to the Coronavirus Relief Fund or Fiscal Recovery

Funds. To the extent federal funds are passed through states or other entities or

intermingled with other funds, recipients should attempt to identify and exclude the

federal portion of those funds from the calculation of General Revenue on a best-efforts

basis.

https://www2.census.gov/govs/pubs/classification/2006_classification_manual.pdf. 3.10.

3.1L.

3.12.

3.13.

AS OF JUNE 23, 2021

revenue source is included in the Interim Final Rule’s definition of “General Revenue,” the recipient may consider the classification and instructions used to complete the Census Bureau’s Annual Survey.

For example, parking fees would be classified as a Current Charge for the purpose of the Census Bureau’s Annual Survey, and the Interim Final Rule’s concept of “General Revenue” includes all Current Charges. Therefore, parking fees would be included in the Interim Final Rule’s concept of "General Revenue.”

‘The Census Bureau’s Government Finance and Employment Classification manual is available here,

In calculating revenue loss, are recipients required to use audited financials? [6/8] Where audited data is not available, recipients are not required to obtain audited data

Treasury expects all information submitted to be complete and accurate. See 31 CFR 35.4©.

In calculating revenue loss, should recipients use their own data, or Census data? 6/8]

Recipients should use their own data sources to calculate general revenue, and do not need to rely on published revenue data from the Census Bureau. Treasury acknowledges that due to differences in timing, data sources, and definitions, recipients’ self-reported general revenue figures may differ somewhat from those published by the Census Bureau.

Should recipients calculate revenue loss on a cash basis or an accrual basis? [6/8] Recipients may provide data on a cash, accrual, or modified accrual basis, provided that

recipients are consistent in their choice of methodology throughout the covered period and until reporting is no longer required.

In identifying intergovernmental revenue for the purpose of calculating General Revenue, should recipients exclude all federal funding, or just federal funding related to the COVID-19 response? How should local governments treat federal funds that are passed through states or other entities, or federal funds that are intermingled with other funds? [6/23]

In calculating General Revenue, recipients should exclude all intergovernmental transfers from the federal government. This includes, but is not limited to, federal transfers made via a state to a locality pursuant to the Coronavirus Relief Fund or Fiscal Recovery Funds. To the extent federal funds are passed through states or other entities or intermingled with other funds, recipients should attempt to identify and exclude the federal portion of those funds from the calculation of General Revenue on a best-efforts basis.

AS OF JUNE 23, 2021

Eligible Uses – General

4.1. May recipients use funds to replenish a budget stabilization fund, rainy day fund, or

similar reserve account?

No. Funds made available to respond to the public health emergency and its negative

economic impacts are intended to help meet pandemic response needs and provide

immediate stabilization for households and businesses. Contributions to rainy day funds

and similar reserves funds would not address these needs or respond to the COVID-19

public health emergency, but would rather be savings for future spending needs.

Similarly, funds made available for the provision of governmental services (to the extent

of reduction in revenue) are intended to support direct provision of services to citizens.

Contributions to rainy day funds are not considered provision of government services,

since such expenses do not directly relate to the provision of government services.

4.2. May recipients use funds to invest in infrastructure other than water, sewer, and

broadband projects (e.g. roads, public facilities)?

Under 602©(1)© or 603©(1)©, recipients may use funds for maintenance of

infrastructure or pay-go spending for building of new infrastructure as part of the general

provision of government services, to the extent of the estimated reduction in revenue due

to the public health emergency.

Under 602©(1)(A) or 603©(1)(A), a general infrastructure project typically would not

be considered a response to the public health emergency and its negative economic

impacts unless the project responds to a specific pandemic-related public health need

(e.g., investments in facilities for the delivery of vaccines) or a specific negative

economic impact of the pandemic (e.g., affordable housing in a Qualified Census Tract).

4.3. May recipients use funds to pay interest or principal on outstanding debt?

No. Expenses related to financing, including servicing or redeeming notes, would not

address the needs of pandemic response or its negative economic impacts. Such expenses

would also not be considered provision of government services, as these financing

expenses do not directly provide services or aid to citizens.

This applies to paying interest or principal on any outstanding debt instrument, including,

for example, short-term revenue or tax anticipation notes, or paying fees or issuance costs

associated with the issuance of new debt.

4.4. May recipients use funds to satisfy nonfederal matching requirements under the

Stafford Act? May recipients use funds to satisfy nonfederal matching requirements

generally?

AS OF JUNE 23, 2021

Eligible Uses — General

4.2.

44,

May recipients use funds to replenish a budget stabilization fund, rainy day fund, or similar reserve account?

No. Funds made available to respond to the public health emergency and its negative economic impacts are intended to help meet pandemic response needs and provide immediate stabilization for households and businesses. Contributions to rainy day funds and similar reserves funds would not address these needs or respond to the COVID-19 public health emergency, but would rather be savings for future spending needs. Similarly, funds made available for the provision of governmental services (to the extent of reduction in revenue) are intended to support direct provision of services to citizens. Contributions to rainy day funds are not considered provision of government services, since such expenses do not directly relate to the provision of government services.

May recipients use funds to invest in infrastructure other than water, sewer, and broadband projects (e.g. roads, public facilities)?

Under 602©(1)© or 603©(1)©, recipients may use funds for maintenance of infrastructure or pay-go spending for building of new infrastructure as part of the general provision of government services, to the extent of the estimated reduction in revenue due to the public health emergency.

Under 602©(1)(A) or 603©(1)(A), a general infrastructure project typically would not be considered a response to the public health emergency and its negative economic impacts unless the project responds to a specific pandemic-related public health need (c.g., investments in facilities for the delivery of vaccines) or a specific negative economic impact of the pandemic (¢.g., affordable housing in a Qualified Census Tract).

May recipients use funds to pay interest or principal on outstanding debt?

No. Expenses related to financing, including servicing or redeeming notes, would not address the needs of pandemic response or its negative economic impacts. Such expenses would also not be considered provision of government services, as these financing expenses do not directly provide services or aid to citizens.

This applies to paying interest or principal on any outstanding debt instrument, including, for example, short-term revenue or tax anticipation notes, or paying fees or issuance costs associated with the issuance of new debt.

May recipients use funds to satisfy nonfederal matching requirements under the

Stafford Act? May recipients use funds to satisfy nonfederal matching requirements generally?

AS OF JUNE 23, 2021

Fiscal Recovery Funds are subject to pre-existing limitations in other federal statutes and

regulations and may not be used as non-federal match for other Federal programs whose

statute or regulations bar the use of Federal funds to meet matching requirements. For

example, expenses for the state share of Medicaid are not an eligible use. For information

on FEMA programs, please see here.

4.5. Are governments required to submit proposed expenditures to Treasury for

approval? [5/27]

No. Recipients are not required to submit planned expenditures for prior approval by

Treasury. Recipients are subject to the requirements and guidelines for eligible uses

contained in the Interim Final Rule.

4.6. How do I know if a specific use is eligible? [5/27]

Fiscal Recovery Funds must be used in one of the four eligible use categories specified in

the American Rescue Plan Act and implemented in the Interim Final Rule:

a) To respond to the public health emergency or its negative economic impacts,

including assistance to households, small businesses, and nonprofits, or aid to

impacted industries such as tourism, travel, and hospitality;

b) To respond to workers performing essential work during the COVID-19 public

health emergency by providing premium pay to eligible workers;

c) For the provision of government services to the extent of the reduction in revenue

due to the COVID–19 public health emergency relative to revenues collected in

the most recent full fiscal year prior to the emergency; and

d) To make necessary investments in water, sewer, or broadband infrastructure.

Recipients should consult Section II of the Interim Final Rule for additional information

on eligible uses. For recipients evaluating potential uses under (a), the Interim Final Rule

contains a non-exclusive list of programs or services that may be funded as responding to

COVID-19 or the negative economic impacts of the COVID-19 public health emergency,

along with considerations for evaluating other potential uses of Fiscal Recovery Funds

not explicitly listed. See Section II of the Interim Final Rule for additional discussion.

For recipients evaluating potential uses under ©, the Interim Final Rule gives recipients

broad latitude to use funds for the provision of government services to the extent of

reduction in revenue. See FAQ #3.8 for additional discussion.

For recipients evaluating potential uses under (b) and (d), see Sections 5 and 6.

4.7. Do restrictions on using Coronavirus State and Local Fiscal Recovery Funds to

cover costs incurred beginning on March 3, 2021 apply to costs incurred by the

https://www.fema.gov/press-release/20210203/fema-statement-100-cost-share 46.

AS OF JUNE 23, 2021

Fiscal Recovery Funds are subject to pre-existing limitations in other federal statutes and regulations and may not be used as non-federal match for other Federal programs whose statute or regulations bar the use of Federal funds to meet matching requirements. For example, expenses for the state share of Medicaid are not an eligible use. For information ‘on FEMA programs, please see here.

Are governments required to submit proposed expenditures to Treasury for approval? [5/27]

No. Recipients are not required to submit planned expenditures for prior approval by Treasury. Recipients are subject to the requirements and guidelines for eligible uses contained in the Interim Final Rule.

How do I know if a specific use is eligible? [5/27]

Fiscal Recovery Funds must be used in one of the four eligible use categories specified in the American Rescue Plan Act and implemented in the Interim Final Rule:

a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality;

b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers;

c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and

d) To make necessary investments in water, sewer, or broadband infrastructure.

Recipients should consult Section II of the Interim Final Rule for additional information on eligible uses. For recipients evaluating potential uses under (a), the Interim Final Rule contains a non-exclusive list of programs or services that may be funded as responding to COVID-19 or the negative economic impacts of the COVID-19 public health emergency, along with considerations for evaluating other potential uses of Fiscal Recovery Funds not explicitly listed. See Section II of the Interim Final Rule for additional discussion.

For recipients evaluating potential uses under ©, the Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. See FAQ #3.8 for additional discussion.

For recipients evaluating potential uses under (b) and (d), see Sections 5 and 6.

Do restrictions on using Coronavirus State and Local Fiscal Recovery Funds to cover costs incurred beginning on March 3, 2021 apply to costs incurred by the

AS OF JUNE 23, 2021

recipient (e.g., a State, local, territorial, or Tribal government) or to costs incurred

by households, businesses, and individuals benefiting from assistance provided using

Coronavirus State and Local Fiscal Recovery Funds? [6/8]

The Interim Final Rule permits funds to be used to cover costs incurred beginning on

March 3, 2021. This limitation applies to costs incurred by the recipient (i.e., the state,

local, territorial, or Tribal government receiving funds). However, recipients may use

Coronavirus State and Local Fiscal Recovery Funds to provide assistance to households,

businesses, and individuals within the eligible use categories described in the Interim

Final Rule for economic harms experienced by those households, businesses, and

individuals prior to March 3, 2021. For example,

• Public Health/Negative Economic Impacts – Recipients may use Coronavirus

State and Local Fiscal Recovery Funds to provide assistance to households – such

as rent, mortgage, or utility assistance – for economic harms experienced or costs

incurred by the household prior to March 3, 2021 (e.g., rental arrears from

preceding months), provided that the cost of providing assistance to the household

was not incurred by the recipient prior to March 3, 2021.

• Premium Pay – Recipients may provide premium pay retrospectively for work

performed at any time since the start of the COVID-19 public health emergency.

Such premium pay must be “in addition to” wages and remuneration already

received and the obligation to provide such pay must not have been incurred by

the recipient prior to March 3, 2021.

• Revenue Loss – The Interim Final Rule gives recipients broad latitude to use

funds for the provision of government services to the extent of reduction in

revenue. The calculation of lost revenue begins with the recipient’s revenue in

the last full fiscal year prior to the COVID-19 public health emergency and

includes the 12-month period ending December 31, 2020. However, use of funds

for government services must be forward looking for costs incurred by the

recipient after March 3, 2021.

• Investments in Water, Sewer, and Broadband – Recipients may use Coronavirus

State and Local Fiscal Recovery Funds to make necessary investments in water,

sewer, and broadband. See FAQ Section 6. Recipients may use Coronavirus

State and Local Fiscal Recovery Funds to cover costs incurred for eligible

projects planned or started prior to March 3, 2021, provided that the project costs

covered by the Coronavirus State and Local Fiscal Recovery Funds were incurred

after March 3, 2021.

AS OF JUNE 23, 2021

recipient (¢.g., a State, local, territorial, or Tribal government) or to costs incurred by households, businesses, and individuals benefiting from assistance provided using Coronavirus State and Local Fiscal Recovery Funds? [6/8]

The Interim Final Rule permits funds to be used to cover costs incurred beginning on March 3, 2021. This limitation applies to costs incurred by the recipient (i.e., the state, local, territorial, or Tribal government receiving funds). However, recipients may use Coronavirus State and Local Fiscal Recovery Funds to provide assistance to households, businesses, and individuals within the eligible use categories described in the Interim Final Rule for economic harms experienced by those households, businesses, and individuals prior to March 3, 2021. For example,

as rent, mortgage, or utility assistance — for economic harms experienced or costs incurred by the household prior to March 3, 2021 (e.g., rental arrears from preceding months), provided that the cost of providing assistance to the household was not incurred by the recipient prior to March 3, 2021

Premium Pay ~ Recipients may provide premium pay retrospectively for work performed at any time since the start of the COVID-19 public health emergency. Such premium pay must be “in addition to” wages and remuneration already received and the obligation to provide such pay must not have been incurred by the recipient prior to March 3, 2021

Revenue Loss ~ The Interim Final Rule gives recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue. The calculation of lost revenue begins with the recipient’s revenue in the last full fiscal year prior to the COVID-19 public health emergency and includes the 12-month period ending December 31, 2020. However, use of funds for government services must be forward looking for costs incurred by the recipient after March 3, 2021.

Investments in Water, Sewer, and Broadband ~ Recipients may use Coronavirus State and Local Fiscal Recovery Funds to make necessary investments in water, sewer, and broadband. See FAQ Section 6. Recipients may use Coronavirus State and Local Fiscal Recovery Funds to cover costs incurred for eligible projects planned or started prior to March 3, 2021, provided that the project costs covered by the Coronavirus State and Local Fiscal Recovery Funds were incurred after March 3, 2021.

AS OF JUNE 23, 2021

4.8. How can I use CSFRF/CLFRF funds to prevent and respond to crime, and support

public safety in my community? [6/23]

Under Treasury’s Interim Final Rule, there are many ways in which the State and Local

Fiscal Recovery Funds (“Funds”) under the American Rescue Plan Act can support

communities working to reduce and respond to increased violence due to the pandemic.

Among the eligible uses of the Funds are restoring of public sector staff to their pre-

pandemic levels and responses to the public health crisis and negative economic impacts

resulting from the pandemic. The Interim Final Rule provides several ways for recipients

to “respond to” this pandemic-related gun violence, ranging from community violence

intervention programs to mental health services to hiring of public safety personnel.

Below are some examples of how Fiscal Recovery Funds can be used to address public

safety:

• In all communities, recipients may use resources to rehire police officers and other public

servants to restore law enforcement and courts to their pre-pandemic levels.

Additionally, Funds can be used for expenses to address COVID-related court backlogs,

including hiring above pre-pandemic levels, as a response to the public health emergency.

See FAQ 2.19.

• In communities where an increase in violence or increased difficulty in accessing or

providing services to respond to or mitigate the effects of violence, is a result of the

pandemic they may use funds to address that harm. This spending may include:

o Hiring law enforcement officials – even above pre-pandemic levels – or paying

overtime where the funds are directly focused on advancing community policing

strategies in those communities experiencing an increase in gun violence associated

with the pandemic

o Community Violence Intervention (CVI) programs, including capacity building

efforts at CVI programs like funding and training additional intervention workers

o Additional enforcement efforts to reduce gun violence exacerbated by the pandemic,

including prosecuting gun traffickers, dealers, and other parties contributing to the

supply of crime guns, as well as collaborative federal, state, and local efforts to

identify and address gun trafficking channels

o Investing in technology and equipment to allow law enforcement to more efficiently

and effectively respond to the rise in gun violence resulting from the pandemic

As discussed in the Interim Final Rule, uses of CSFRF/CLFRF funds that respond to an

identified harm must be related and reasonably proportional to the extent and type of

harm experienced; uses that bear no relation or are grossly disproportionate to the type or

extent of harm experienced would not be eligible uses.

• Recipients may also use funds up to the level of revenue loss for government services,

including those outlined above.

AS OF JUNE 23, 2021

How can I use CSFRF/CLERF funds to prevent and respond to crime, and support public safety in my community? [6/23]

Under Treasury’s Interim Final Rule, there are many ways in which the State and Local Fiscal Recovery Funds (“Funds”) under the American Rescue Plan Act can support communities working to reduce and respond to increased violence due to the pandemic. ‘Among the eligible uses of the Funds are restoring of public sector staff to their pre~ pandemic levels and responses to the public health crisis and negative economic impacts resulting from the pandemic. The Interim Final Rule provides several ways for recipients to “respond to” this pandemic-related gun violence, ranging from community violence intervention programs to mental health services to hiring of public safety personnel.

Below are some examples of how Fiscal Recovery Funds can be used to address public safety:

In all communities, recipients may use resources to rehire police officers and other public servants to restore law enforcement and courts to their pre-pandemic levels. Additionally, Funds can be used for expenses to address COVID-related court backlogs, including hiring above pre-pandemic levels, as a response to the public health emergency. See FAQ 2.19.

In communities where an increase in violence or increased difficulty in accessing or providing services to respond to or mitigate the effects of violence, is a result of the pandemic they may use funds to address that harm. ‘This spending may include:

© Hiring law enforcement officials — even above pre-pandemic levels — or paying overtime where the funds are directly focused on advancing community policing strategies in those communities experiencing an increase in gun violence associated with the pandemic

© Additional enforcement efforts to reduce gun violence exacerbated by the pandemic, including prosecuting gun traffickers, dealers, and other parties contributing to the supply of crime guns, as well as collaborative federal, state, and local efforts to identify and address gun trafficking channels

As discussed in the Interim Final Rule, uses of CSFRF/CLFRF funds that respond to an

identified harm must be related and reasonably proportional to the extent and type of

harm experienced; uses that bear no relation or are grossly disproportionate to the type or

extent of harm experienced would not be eligible uses.

Recipients may also use funds up to the level of revenue loss for government services, including those outlined above.

AS OF JUNE 23, 2021

Recognizing that the pandemic exacerbated mental health and substance use disorder needs

in many communities, eligible public health services include mental health and other

behavioral health services, which are a critical component of a holistic public safety

approach. This could include:

• Mental health services and substance use disorder services, including for individuals

experiencing trauma exacerbated by the pandemic, such as:

Community-based mental health and substance use disorder programs that deliver

evidence-based psychotherapy, crisis support services, medications for opioid use

disorder, and/or recovery support

School-based social-emotional support and other mental health services

• Referrals to trauma recovery services for crime victims.

Recipients also may use Funds to respond to the negative economic impacts of the public

health emergency, including:

• Assistance programs to households or populations facing negative economic impacts of

the public health emergency, including:

Assistance to support economic security, including for the victims of crime;
Housing assistance, including rent, utilities, and relocation assistance;
Assistance with food, including Summer EBT and nutrition programs; and
Employment or job training services to address negative economic or public

health impacts experienced due to a worker’s occupation or level of training.

• Assistance to unemployed workers, including:

Subsidized jobs, including for young people. Summer youth employment

programs directly address the negative economic impacts of the pandemic on

young people and their families and communities;

Programs that provide paid training and/or work experience targeted primarily to

(1) formerly incarcerated individuals, and/or (2) communities experiencing high

levels of violence exacerbated by the pandemic;

Programs that provide workforce readiness training, apprenticeship or pre-

apprenticeship opportunities, skills development, placement services, and/or

coaching and mentoring; and

Associated wraparound services, including for housing, health care, and food.

Recognizing the disproportionate impact of the pandemic on certain communities, a broader

range of services are eligible in those communities than would otherwise be available in

communities not experiencing a pandemic-related increase in crime or gun violence. These

eligible uses aim to address the pandemic’s exacerbation of public health and economic

disparities and include services to address health and educational disparities, support

neighborhoods and affordable housing, and promote healthy childhood environments. The

Interim Final Rule provides a non-exhaustive list of eligible services in these categories.

These services automatically qualify as eligible uses when provided in Qualified Census

Tracts (QCTs), low-income areas designated by HUD; to families in QCTs; or by Tribal

AS OF JUNE 23, 2021

Recognizing that the pandemic exacerbated mental health and substance use disorder needs in many communities, eligible public health services include mental health and other behavioral health services, which are a critical component of a holistic public safety approach. This could include:

Mental health services and substance use disorder services, including for individuals experiencing trauma exacerbated by the pandemic, such as: = Community-based mental health and substance use disorder programs that deliver evidence-based psychotherapy, crisis support services, medications for opioid use disorder, and/or recovery support

School-based social-emotional support and other mental health services © Referrals to trauma recovery services for crime victims.

Recipients also may use Funds to respond to the negative economic impacts of the public health emergency, including:

Assistance programs to households or populations facing negative economic impacts of the public health emergency, including:

Assistance to support economic security, including for the victims of crime;
Housing assistance, including rent, utilities, and relocation assistance:
Assistance with food, including Summer EBT and nutrition programs; and
Employment or job training services to address negative economic or public health impacts experienced due to a worker’s occupation or level of training.

Assistance to unemployed workers, including:

Subsidized jobs, including for young people. Summer youth employment programs directly address the negative economic impacts of the pandemic on young people and their families and communities;
Programs that provide paid training and/or work experience targeted primarily to (1) formerly incarcerated individuals, and/or (2) communities experiencing high levels of violence exacerbated by the pandemic;

~ Programs that provide workforce readiness training, apprenticeship or pre- apprenticeship opportunities, skills development, placement services, and/or coaching and mentoring; and

= Associated wraparound services, including for housing, health care, and food.

Recognizing the disproportionate impact of the pandemic on certain communities, a broader range of services are eligible in those communities than would otherwise be available in communities not experiencing a pandemic-related increase in crime or gun violence. These eligible uses aim to address the pandemic’s exacerbation of public health and economic disparities and include services to address health and educational disparities, support neighborhoods and affordable housing, and promote healthy childhood environments. The Interim Final Rule provides a non-exhaustive list of eligible services in these categories.

‘These services automatically qualify as eligible uses when provided in Qualified Census Tracts (QCTs), low-income areas designated by HUD; to families in QCTs; or by Tribal

AS OF JUNE 23, 2021

governments. Outside of these areas, recipient governments can also identify and serve

households, populations, and geographic areas disproportionately impacted by the pandemic.

Services under this category could include:

• Programs or services that address or mitigate the impacts of the COVID-19 public health

emergency on education, childhood health and welfare, including:

o Summer education and enrichment programs in these communities, which include

many communities currently struggling with high levels of violence;

o Programs that address learning loss and keep students productively engaged;

o Enhanced services for foster youths and home visiting programs; and

o Summer camps and recreation.

• Programs or services that provide or facilitate access to health and social services and

address health disparities exacerbated by the pandemic. This includes Community

Violence Intervention (CVI) programs, such as:

o Evidence-based practices like focused deterrence, street outreach, violence

interrupters, and hospital-based violence intervention models, complete with

wraparound services such as behavioral therapy, trauma recovery, job training,

education, housing and relocation services, and financial assistance; and,

o Capacity-building efforts at CVI programs like funding more intervention workers;

increasing their pay; providing training and professional development for intervention

workers; and hiring and training workers to administer the programs.

Please refer to Treasury’s Interim Final Rule for additional information.

Eligible Uses – Premium Pay

5.1. What criteria should recipients use in identifying essential workers to receive

premium pay?

Essential workers are those in critical infrastructure sectors who regularly perform in-

person work, interact with others at work, or physically handle items handled by others.

Critical infrastructure sectors include healthcare, education and childcare, transportation,

sanitation, grocery and food production, and public health and safety, among others, as

provided in the Interim Final Rule. Governments receiving Fiscal Recovery Funds have

the discretion to add additional sectors to this list, so long as the sectors are considered

critical to protect the health and well-being of residents.

The Interim Final Rule emphasizes the need for recipients to prioritize premium pay for

lower income workers. Premium pay that would increase a worker’s total pay above

150% of the greater of the state or county average annual wage requires specific

justification for how it responds to the needs of these workers.

AS OF JUNE 23, 2021

governments. Outside of these areas, recipient governments can also identify and serve households, populations, and geographic areas disproportionately impacted by the pandemic.

Services under this category could include:

Programs or services that address or mitigate the impacts of the COVID-19 public health

emergency on education, childhood health and welfare, including:

Programs or services that provide or facilitate access to health and social services and

address health disparities exacerbated by the pandemic. This includes Community

Violence Intervention (CVI) programs, such a

© Evidence-based practices like focused deterrence, street outreach, violence interrupters, and hospital-based violence intervention models, complete with wraparound services such as behavioral therapy, trauma recovery, job training, education, housing and relocation services, and financial assistance; and,

o Capacity-building efforts at CVI programs like funding more intervention workers; increasing their pay; providing training and professional development for intervention workers; and hiring and training workers to administer the programs.

Please refer to Treasury’s Interim Final Rule for additional information.

5.1.

Eligible Uses — Premium Pay

What criteria should recipients use in identifying essential workers to receive premium pay?

Essential workers are those in critical infrastructure sectors who regularly perform in- person work, interact with others at work, or physically handle items handled by others.

Critical infrastructure sectors include healthcare, education and childcare, transportation, sanitation, grocery and food production, and public health and safety, among others, as provided in the Interim Final Rule. Governments receiving Fiscal Recovery Funds have the discretion to add additional sectors to this list, so long as the sectors are considered critical to protect the health and well-being of residents.

The Interim Final Rule emphasizes the need for recipients to prioritize premium pay for lower income workers. Premium pay that would increase a worker’s total pay above 150% of the greater of the state or county average annual wage requires specific justification for how it responds to the needs of these workers.

AS OF JUNE 23, 2021

5.2. What criteria should recipients use in identifying third-party employers to receive

grants for the purpose of providing premium pay to essential workers?

Any third-party employers of essential workers are eligible. Third-party contractors who

employ essential workers in eligible sectors are also eligible for grants to provide

premium pay. Selection of third-party employers and contractors who receive grants is at

the discretion of recipients.

To ensure any grants respond to the needs of essential workers and are made in a fair and

transparent manner, the rule imposes some additional reporting requirements for grants to

third-party employers, including the public disclosure of grants provided.

5.3. May recipients provide premium pay retroactively for work already performed?

Yes. Treasury encourages recipients to consider providing premium pay retroactively for

work performed during the pandemic, recognizing that many essential workers have not

yet received additional compensation for their service during the pandemic.

Eligible Uses – Water, Sewer, and Broadband Infrastructure

6.1. What types of water and sewer projects are eligible uses of funds?

The Interim Final Rule generally aligns eligible uses of the Funds with the wide range of

types or categories of projects that would be eligible to receive financial assistance

through the Environmental Protection Agency’s Clean Water State Revolving Fund

(CWSRF) or Drinking Water State Revolving Fund (DWSRF).

Under the DWSRF, categories of eligible projects include: treatment, transmission and

distribution (including lead service line replacement), source rehabilitation and

decontamination, storage, consolidation, and new systems development.

Under the CWSRF, categories of eligible projects include: construction of publicly-

owned treatment works, nonpoint source pollution management, national estuary

program projects, decentralized wastewater treatment systems, stormwater systems, water

conservation, efficiency, and reuse measures, watershed pilot projects, energy efficiency

measures for publicly-owned treatment works, water reuse projects, security measures at

publicly-owned treatment works, and technical assistance to ensure compliance with the

Clean Water Act.

As mentioned in the Interim Final Rule, eligible projects under the DWSRF and CWSRF

support efforts to address climate change, as well as to meet cybersecurity needs to

protect water and sewer infrastructure. Given the lifelong impacts of lead exposure for

children, and the widespread nature of lead service lines, Treasury also encourages

recipients to consider projects to replace lead service lines.

https://www.epa.gov/sites/production/files/2019-10/documents/dwsrf_eligibility_handbook_june_13_2017_updated_508_versioni.pdf https://www.epa.gov/sites/production/files/2016-07/documents/overview_of_cwsrf_eligibilities_may_2016.pdf AS OF JUNE 23, 2021

What criteria should recipients use in identifying third-party employers to receive grants for the purpose of providing premium pay to essential workers?

Any third-party employers of essential workers are eligible. Third-party contractors who employ essential workers in eligible sectors are also eligible for grants to provide premium pay. Selection of third-party employers and contractors who receive grants is at the discretion of recipients.

To ensure any grants respond to the needs of essential workers and are made in a fair and transparent manner, the rule imposes some additional reporting requirements for grants to third-party employers, including the public disclosure of grants provided.

May recipients provide premium pay retroactively for work already performed? Yes. Treasury encourages recipients to consider providing premium pay retroactively for

work performed during the pandemic, recognizing that many essential workers have not yet received additional compensation for their service during the pandemic.

Eligible Uses —- Water, Sewer, and Broadband Infrastructure

6.1.

‘What types of water and sewer projects are eligible uses of funds?

‘The Interim Final Rule generally aligns eligible uses of the Funds with the wide range of types or categories of projects that would be eligible to receive financial assistance through the Environmental Protection Agency’s Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF),

Under the DWSRF, categories of eligible projects include: treatment, transmission and distribution (including lead service line replacement), source rehabilitation and decontamination, storage, consolidation, and new systems development.

Under the CWSRF, categories of eligible projects include: construction of publicly- ‘owned treatment works, nonpoint source pollution management, national estuary program projects, decentralized wastewater treatment systems, stormwater systems, water conservation, efficiency, and reuse measures, watershed pilot projects, energy efficiency measures for publicly-owned treatment works, water reuse projects, security measures at publicly-owned treatment works, and technical assistance to ensure compliance with the Clean Water Act.

As mentioned in the Interim Final Rule, eligible projects under the DWSRF and CWSRF support efforts to address climate change, as well as to meet cybersecurity needs to protect water and sewer infrastructure. Given the lifelong impacts of lead exposure for children, and the widespread nature of lead service lines, Treasury also encourages recipients to consider projects to replace lead service lines.

AS OF JUNE 23, 2021

6.2. May construction on eligible water, sewer, or broadband infrastructure projects

continue past December 31, 2024, assuming funds have been obligated prior to that

date?

Yes. Treasury is interpreting the requirement that costs be incurred by December 31,

2024 to only require that recipients have obligated the funds by such date. The period of

performance will run until December 31, 2026, which will provide recipients a

reasonable amount of time to complete projects funded with Fiscal Recovery Funds.

6.3. May recipients use funds as a non-federal match for the Clean Water State

Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF)?

Recipients may not use funds as a state match for the CWSRF and DWSRF due to

prohibitions in utilizing federal funds as a state match in the authorizing statutes and

regulations of the CWSRF and DWSRF.

6.4. Does the National Environmental Policy Act (NEPA) apply to eligible infrastructure

projects?

NEPA does not apply to Treasury’s administration of the Funds. Projects supported with

payments from the Funds may still be subject to NEPA review if they are also funded by

other federal financial assistance programs.

6.5. What types of broadband projects are eligible?

The Interim Final Rule requires eligible projects to reliably deliver minimum speeds of

100 Mbps download and 100 Mbps upload. In cases where it is impracticable due to

geography, topography, or financial cost to meet those standards, projects must reliably

deliver at least 100 Mbps download speed, at least 20 Mbps upload speed, and be

scalable to a minimum of 100 Mbps download speed and 100 Mbps upload speed.

Projects must also be designed to serve unserved or underserved households and

businesses, defined as those that are not currently served by a wireline connection that

reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed.

6.6. For broadband investments, may recipients use funds for related programs such as

cybersecurity or digital literacy training?

Yes. Recipients may use funds to provide assistance to households facing negative

economic impacts due to Covid-19, including digital literacy training and other programs

that promote access to the Internet. Recipients may also use funds for modernization of

cybersecurity, including hardware, software, and protection of critical infrastructure, as

part of provision of government services up to the amount of revenue lost due to the

public health emergency.

6.2.

6.3.

6.4.

6.6.

AS OF JUNE 23, 2021

May construction on eligible water, sewer, or broadband infrastructure projects continue past December 31, 2024, assuming funds have been obligated prior to that date?

Yes. Treasury is interpreting the requirement that costs be incurred by December 31, 2024 to only require that recipients have obligated the funds by such date. The period of performance will run until December 31, 2026, which will provide recipients a reasonable amount of time to complete projects funded with Fiscal Recovery Funds.

May recipients use funds as a non-federal match for the Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF)?

Recipients may not use funds as a state match for the CWSRF and DWSRE due to prohibitions in utilizing federal funds as a state match in the authorizing statutes and regulations of the CWSRF and DWSRF.

Does the National Environmental Policy Act (NEPA) apply to eligible infrastructure projects?

NEPA does not apply to Treasury’s administration of the Funds. Projects supported with payments from the Funds may still be subject to NEPA review if they are also funded by other federal financial assistance programs.

What types of broadband projects are eligible?

The Interim Final Rule requires eligible projects to reliably deliver minimum speeds of 100 Mbps download and 100 Mbps upload. In cases where it is impracticable due to geography, topography, or financial cost to meet those standards, projects must reliably deliver at least 100 Mbps download speed, at least 20 Mbps upload speed, and be scalable to a minimum of 100 Mbps download speed and 100 Mbps upload speed.

Projects must also be designed to serve unserved or underserved households and businesses, defined as those that are not currently served by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed.

For broadband investments, may recipients use funds for related programs such as cybersecurity or digital literacy training?

Yes. Recipients may use funds to provide assistance to households facing negative economic impacts due to Covid-19, including digital literacy training and other programs that promote access to the Internet. Recipients may also use funds for modernization of cybersecurity, including hardware, software, and protection of critical infrastructure, as part of provision of government services up to the amount of revenue lost due to the public health emergency.

AS OF JUNE 23, 2021

6.7. How do I know if a water, sewer, or broadband project is an eligible use of funds?

Do I need pre-approval? [6/8]

Recipients do not need approval from Treasury to determine whether an investment in a

water, sewer, or broadband project is eligible under CSFRF/CLFRF. Each recipient

should review the Interim Final Rule (IFR), along with the preamble to the Interim Final

Rule, in order to make its own assessment of whether its intended project meets the

eligibility criteria in the IFR. A recipient that makes its own determination that a project

meets the eligibility criteria as outlined in the IFR may pursue the project as a

CSFRF/CLFRF project without pre-approval from Treasury. Local government

recipients similarly do not need state approval to determine that a project is eligible under

CSFRF/CLFRF. However, recipients should be cognizant of other federal or state laws

or regulations that may apply to construction projects independent of CSFRF/CLFRF

funding conditions and that may require pre-approval.

For water and sewer projects, the IFR refers to the EPA Drinking Water and Clean Water

State Revolving Funds (SRFs) for the categories of projects and activities that are eligible

for funding. Recipients should look at the relevant federal statutes, regulations, and

guidance issued by the EPA to determine whether a water or sewer project is eligible. Of

note, the IFR does not incorporate any other requirements contained in the federal

statutes governing the SRFs or any conditions or requirements that individual states may

place on their use of SRFs.

6.8. For broadband infrastructure investments, what does the requirement that

infrastructure “be designed to” provide service to unserved or underserved

households and businesses mean? [6/17]

Designing infrastructure investments to provide service to unserved or underserved

households or businesses means prioritizing deployment of infrastructure that will bring

service to households or businesses that are not currently serviced by a wireline

connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload

speed. To meet this requirement, states and localities should use funds to deploy

broadband infrastructure projects whose objective is to provide service to unserved or

underserved households or businesses. These unserved or underserved households or

businesses do not need to be the only ones in the service area funded by the project.

6.9. For broadband infrastructure to provide service to “unserved or underserved

households or businesses,” must every house or business in the service area be

unserved or underserved? [6/17]

No. It suffices that an objective of the project is to provide service to unserved or

underserved households or businesses. Doing so may involve a holistic approach that

provides service to a wider area in order, for example, to make the ongoing service of

unserved or underserved households or businesses within the service area economical.

Unserved or underserved households or businesses need not be the only households or

businesses in the service area receiving funds.

6.8.

AS OF JUNE 23, 2021

How do I know if a water, sewer, or broadband project is an eligible use of funds?

Do I need pre-approval? [6/8]

Recipients do not need approval from Treasury to determine whether an investment ina water, sewer, or broadband project is eligible under CSFRF/CLFRF. Each recipient should review the Interim Final Rule (IFR), along with the preamble to the Interim Final Rule, in order to make its own assessment of whether its intended project meets the eligibility criteria in the IFR. A recipient that makes its own determination that a project meets the eligibility criteria as outlined in the IFR may pursue the project as a CSFRF/CLFRE project without pre-approval from Treasury. Local government recipients similarly do not need state approval to determine that a project is eligible under CSFRF/CLERE. However, recipients should be cognizant of other federal or state laws or regulations that may apply to construction projects independent of CSFRF/CLFRF funding conditions and that may require pre-approval.

For water and sewer projects, the IFR refers to the EPA Drinking Water and Clean Water State Revolving Funds (SRFs) for the categories of projects and activities that are eligible for funding. Recipients should look at the relevant federal statutes, regulations, and guidance issued by the EPA to determine whether a water or sewer project is eligible. Of note, the IFR does not incorporate any other requirements contained in the federal statutes governing the SRFs or any conditions or requirements that individual states may place on their use of SRFs

For broadband infrastructure investments, what does the requirement that infrastructure “be designed to” provide service to unserved or underserved households and businesses mean? [6/17]

Designing infrastructure investments to provide service to unserved or underserved households or businesses means prioritizing deployment of infrastructure that will bring service to households or businesses that are not currently serviced by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed. To meet this requirement, states and localities should use funds to deploy broadband infrastructure projects whose objective is to provide service to unserved or underserved households or businesses. These unserved or underserved households or businesses do not need to be the only ones in the service area funded by the project.

For broadband infrastructure to provide service to “unserved or underserved households or businesses,” must every house or business in the service area be unserved or underserved? [6/17]

No. It suffices that an objective of the project is to provide service to unserved or underserved households or businesses. Doing so may involve a holistic approach that provides service to a wider area in order, for example, to make the ongoing service of unserved or underserved households or businesses within the service area economical Unserved or underserved households or businesses need not be the only households or businesses in the service area receiving funds.

AS OF JUNE 23, 2021

6.10. May recipients use payments from the Funds for “middle mile” broadband

projects? [6/17]

Yes. Under the Interim Final Rule, recipients may use payments from the Funds for

“middle-mile projects,” but Treasury encourages recipients to focus on projects that will

achieve last-mile connections—whether by focusing on funding last-mile projects or by

ensuring that funded middle-mile projects have potential or partnered last-mile networks

that could or would leverage the middle-mile network.

6.11. For broadband infrastructure investments, what does the requirement to “reliably”

meet or exceed a broadband speed threshold mean? [6/17]

In the Interim Final Rule, the term “reliably” is used in two places: to identify areas that

are eligible to be the subject of broadband infrastructure investments and to identify

expectations for acceptable service levels for broadband investments funded by the

Coronavirus State and Local Fiscal Recovery Funds. In particular:

• The IFR defines “unserved or underserved households or businesses” to mean one

or more households or businesses that are not currently served by a wireline

connection that reliably delivers at least 25 Mbps download speeds and 3 Mbps of

upload speeds.

• The IFR provides that a recipient may use Coronavirus State and Local Fiscal

Recovery Funds to make investments in broadband infrastructure that are

designed to provide service to unserved or underserved households or businesses

and that are designed to, upon completion: (i) reliably meet or exceed

symmetrical 100 Mbps download speed and upload speeds; or (ii) in limited

cases, reliably meet or exceed 100 Mbps download speed and between 20 Mbps

and 100 Mbps upload speed and be scalable to a minimum of 100 Mbps download

and upload speeds.

The use of “reliably” in the IFR provides recipients with significant discretion to assess

whether the households and businesses in the area to be served by a project have access

to wireline broadband service that can actually and consistently meet the specified

thresholds of at least 25Mbps/3Mbps—i.e., to consider the actual experience of current

wireline broadband customers that subscribe to services at or above the 25 Mbps/3 Mbps

threshold. Whether there is a provider serving the area that advertises or otherwise

claims to offer speeds that meet the 25 Mbps download and 3 Mbps upload speed

thresholds is not dispositive.

When making these assessments, recipients may choose to consider any available data,

including but not limited to documentation of existing service performance, federal

and/or state-collected broadband data, user speed test results, interviews with residents

and business owners, and any other information they deem relevant. In evaluating such

data, recipients may take into account a variety of factors, including whether users

6.10.

6.11.

AS OF JUNE 23, 2021

May recipients use payments from the Funds for “middle mile” broadband projects? [6/17]

Yes. Under the Interim Final Rule, recipients may use payments from the Funds for “middle-mile projects,” but Treasury encourages recipients to focus on projects that will achieve last-mile connections—whether by focusing on funding last-mile projects or by ensuring that funded middle-mile projects have potential or partnered last-mile networks that could or would leverage the middle-mile network.

For broadband infrastructure investments, what does the requirement to “reliably” meet or exceed a broadband speed threshold mean? [6/17]

In the Interim Final Rule, the term “reliably” is used in two places: to identify areas that are eligible to be the subject of broadband infrastructure investments and to identify expectations for acceptable service levels for broadband investments funded by the Coronavirus State and Local Fiscal Recovery Funds. In particular:

© The IFR defines “unserved or underserved households or businesses” to mean one or more households or businesses that are not currently served by a wireline connection that reliably delivers at least 25 Mbps download speeds and 3 Mbps of upload speeds.

© The IFR provides that a recipient may use Coronavirus State and Local Fiscal Recovery Funds to make investments in broadband infrastructure that are designed to provide service to unserved or underserved households or businesses and that are designed to, upon completion: (i) reliably meet or exceed symmetrical 100 Mbps download speed and upload speeds; or (ii) in limited cases, reliably meet or exceed 100 Mbps download speed and between 20 Mbps and 100 Mbps upload speed and be scalable to a minimum of 100 Mbps download and upload speeds.

The use of “reliably” in the IFR provides recipients with significant discretion to assess whether the households and businesses in the area to be served by a project have access to wireline broadband service that can actually and consistently meet the specified thresholds of at least 25Mbps/3Mbps—i.e., to consider the actual experience of current wireline broadband customers that subscribe to services at or above the 25 Mbps/3 Mbps threshold. Whether there is a provider serving the area that advertises or otherwise claims to offer speeds that meet the 25 Mbps download and 3 Mbps upload speed thresholds is not dispositive.

When making these assessments, recipients may choose to consider any available data, including but not limited to documentation of existing service performance, federal and/or state-collected broadband data, user speed test results, interviews with residents and business owners, and any other information they deem relevant. In evaluating such data, recipients may take into account a variety of factors, including whether users

AS OF JUNE 23, 2021

actually receive service at or above the speed thresholds at all hours of the day, whether

factors other than speed such as latency or jitter, or deterioration of the existing

connections make the user experience unreliable, and whether the existing service is

being delivered by legacy technologies, such as copper telephone lines (typically using

Digital Subscriber Line technology) or early versions of cable system technology

(DOCSIS 2.0 or earlier).

The IFR also provides recipients with significant discretion as to how they will assess

whether the project itself has been designed to provide households and businesses with

broadband services that meet, or even exceed, the speed thresholds provided in the rule.

6.12. May recipients use Funds for pre-project development for eligible water, sewer, and

broadband projects? [6/23]

Yes. To determine whether Funds can be used on pre-project development for an eligible

water or sewer project, recipients should consult whether the pre-project development use

or cost is eligible under the Drinking Water and Clean Water State Revolving Funds

(CWSRF and DWSRF, respectively). Generally, the CWSRF and DWSRF often allow

for pre-project development costs that are tied to an eligible project, as well as those that

are reasonably expected to lead to a project. For example, the DWSRF allows for

planning and evaluations uses, as well as numerous pre-project development costs,

including costs associated with obtaining project authorization, planning and design, and

project start-up like training and warranty for equipment. Likewise, the CWSRF allows

for broad pre-project development, including planning and assessment activities, such as

cost and effectiveness analyses, water/energy audits and conservation plans, and capital

improvement plans.

Similarly, pre-project development uses and costs for broadband projects should be tied

to an eligible broadband project or reasonably expected to lead to such a project. For

example, pre-project costs associated with planning and engineering for an eligible

broadband infrastructure build-out is considered an eligible use of funds, as well as

technical assistance and evaluations that would reasonably be expected to lead to

commencement of an eligible project (e.g., broadband mapping for the purposes of

finding an eligible area for investment).

All funds must be obligated within the statutory period between March 3, 2021 and

December 31, 2024, and expended to cover such obligations by December 31, 2026.

Non-Entitlement Units (NEUs)

Answers to frequently asked questions on distribution of funds to NEUs can be found in

this FAQ supplement, which is regularly updated.

Ineligible Uses

https://www.epa.gov/sites/production/files/2017-06/documents/dwsrf_eligibility_handbook_june_13_2017_updated_508_version.pdf https://www.epa.gov/sites/production/files/2016-07/documents/overview_of_cwsrf_eligibilities_may_2016.pdf https://home.treasury.gov/system/files/136/NEU-FAQs.pdf AS OF JUNE 23, 2021

actually receive service at or above the speed thresholds at all hours of the day, whether factors other than speed such as latency or jitter, or deterioration of the existing connections make the user experience unreliable, and whether the existing service is being delivered by legacy technologies, such as copper telephone lines (typically using Digital Subscriber Line technology) or early versions of cable system technology (DOCSIS 2.0 or earlier).

The IFR also provides recipients with significant discretion as to how they will assess whether the project itself has been designed to provide households and businesses with broadband services that meet, or even exceed, the speed thresholds provided in the rule.

6.12. May recipients use Funds for pre-project development for eligible water, sewer, and broadband projects? [6/23]

Yes. To determine whether Funds can be used on pre-project development for an eligible water or sewer project, recipients should consult whether the pre-project development use or cost is eligible under the Drinking Water and Clean Water State Revolving Funds (CWSRF and DWSRF, respectively). Generally, the CWSRF and DWSRF often allow for pre-project development costs that are tied to an eligible project, as well as those that are reasonably expected to lead to a project. For example, the DWSRF allows for planning and evaluations uses, as well as numerous pre-project development costs, including costs associated with obtaining project authorization, planning and design, and project start-up like training and warranty for equipment. Likewise, the CWSRF allows for broad pre-project development, including planning and assessment activities, such as cost and effectiveness analyses, water/energy audits and conservation plans, and capital improvement plans.

Similarly, pre-project development uses and costs for broadband projects should be tied to an eligible broadband project or reasonably expected to lead to such a project. For example, pre-project costs associated with planning and engineering for an eligible broadband infrastructure build-out is considered an eligible use of funds, as well as technical assistance and evaluations that would reasonably be expected to lead to ‘commencement of an eligible project (¢.g., broadband mapping for the purposes of finding an eligible area for investment).

All funds must be obligated within the statutory period between March 3, 2021 and December 31, 2024, and expended to cover such obligations by December 31, 2026.

Non-Entitlement Units (NEUs)

Answers to frequently asked questions on distribution of funds to NEUs can be found in this FAQ supplement, which is regularly updated,

Ineligible Uses

AS OF JUNE 23, 2021

8.1. What is meant by a pension “deposit”? Can governments use funds for routine

pension contributions for employees whose payroll and covered benefits are eligible

expenses?

Treasury interprets “deposit” in this context to refer to an extraordinary payment into a

pension fund for the purpose of reducing an accrued, unfunded liability. More

specifically, the interim final rule does not permit this assistance to be used to make a

payment into a pension fund if both: (1) the payment reduces a liability incurred prior to

the start of the COVID-19 public health emergency, and (2) the payment occurs outside

the recipient’s regular timing for making such payments.

Under this interpretation, a “deposit” is distinct from a “payroll contribution,” which

occurs when employers make payments into pension funds on regular intervals, with

contribution amounts based on a pre-determined percentage of employees’ wages and

salaries. In general, if an employee’s wages and salaries are an eligible use of Fiscal

Recovery Funds, recipients may treat the employee’s covered benefits as an eligible use

of Fiscal Recovery Funds.

8.2. May recipients use Fiscal Recovery Funds to fund Other Post-Employment Benefits

(OPEB)? [6/8]

OPEB refers to benefits other than pensions (see, e.g., Governmental Accounting

Standards Board, “Other Post-Employment Benefits”). Treasury has determined that

Sections 602©(2)(B) and 603©(2), which refer only to pensions, do not prohibit

CSFRF/CLFRF recipients from funding OPEB. Recipients of either the CSFRF/CLFRF

may use funds for eligible uses, and a recipient seeking to use CSFRF/CLFRF funds for

OPEB contributions would need to justify those contributions under one of the four

eligible use categories.

Reporting

On June 17, 2021, Treasury released Guidance on Recipient Compliance and Reporting

Responsibilities for the Coronavirus State and Local Fiscal Recovery Funds. Recipients should

consult this guidance for additional detail and clarification on recipients’ compliance and

reporting responsibilities. A users’ guide will be provided with additional information on how

and where to submit required reports.

9.1. What records must be kept by governments receiving funds?

Financial records and supporting documents related to the award must be retained for a

period of five years after all funds have been expended or returned to Treasury,

whichever is later. This includes those which demonstrate the award funds were used for

eligible purposes in accordance with the ARPA, Treasury’s regulations implementing

those sections, and Treasury’s guidance on eligible uses of funds.

https://www.gasb.org/jsp/GASB/Page/GASBBridgePage&cid=1176164129754 https://www.gasb.org/jsp/GASB/Page/GASBBridgePage&cid=1176164129754 https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf 8.1.

8.2.

AS OF JUNE 23, 2021

What is meant by a pension “deposit”? Can governments use funds for routine pension contributions for employees whose payroll and covered benefits are eligible expenses?

Treasury interprets “deposit” in this context to refer to an extraordinary payment into a pension fund for the purpose of reducing an accrued, unfunded liability. More specifically, the interim final rule does not permit this assistance to be used to make a payment into a pension fund if both: (1) the payment reduces a liability incurred prior to the start of the COVID-19 public health emergency, and (2) the payment occurs outside the recipient’s regular timing for making such payments.

Under this interpretation, a “deposit” is distinct from a “payroll contribution,” which occurs when employers make payments into pension funds on regular intervals, with contribution amounts based on a pre-determined percentage of employees’ wages and salaries. In general, if an employee’s wages and salaries are an eligible use of Fiscal Recovery Funds, recipients may treat the employee’s covered benefits as an eligible use of Fiscal Recovery Funds.

May recipients use Fiscal Recovery Funds to fund Other Post-Employment Benefits (OPEB)? [6/8]

OPEB refers to benefits other than pensions (see, e.g., Governmental Accounting Standards Board, “Other Post-Employment Benefits”). Treasury has determined that Sections 602©(2)(B) and 603©(2), which refer only to pensions, do not prohibit CSFRF/CLERF recipients from funding OPEB. Recipients of either the CSFRF/CLFRF may use funds for eligible uses, and a recipient seeking to use CSFRF/CLFRE funds for OPEB contributions would need to justify those contributions under one of the four eligible use categories,

Reporting

On June 17, 2021, Treasury released Guidance on Rec

ient Compliance and Reporting

Responsibilities for the Coronavirus State and Local Fiscal Recovery Funds. Recipients should consult this guidance for additional detail and clarification on recipients’ compliance and

reporting responsibilities. A users’ guide will be provided with additional information on how and where to submit required reports.

OAL

What records must be kept by governments receiving funds?

Financial records and supporting documents related to the award must be retained for a period of five years after all funds have been expended or returned to Treasury, whichever is later. This includes those which demonstrate the award funds were used for eligible purposes in accordance with the ARPA, Treasury’s regulations implementing those sections, and Treasury’s guidance on eligible uses of funds.

AS OF JUNE 23, 2021

9.2. What reporting will be required, and when will the first report be due?

Recipients will be required to submit an interim report, quarterly project and expenditure

reports, and annual Recovery Plan Performance Reports as specified below, regarding

their utilization of Coronavirus State and Local Fiscal Recovery Funds.

Interim reports: States (defined to include the District of Columbia), territories,

metropolitan cities, counties, and Tribal governments will be required to submit one

interim report. The interim report will include a recipient’s expenditures by category at

the summary level and for states, information related to distributions to non-entitlement

units of local government must also be included in the interim report. The interim report

will cover activity from the date of award to July 31, 2021 and must be submitted to

Treasury by August 31, 2021. Non-entitlement units of local government are not required

to submit an interim report.

Quarterly Project and Expenditure reports: State (defined to include the District of

Columbia), territorial, metropolitan city, county, and Tribal governments will be required

to submit quarterly project and expenditure reports. This report will include financial

data, information on contracts and subawards over $50,000, types of projects funded, and

other information regarding a recipient’s utilization of award funds. Reports will be

required quarterly with the exception of non-entitlement units, which will report

annually. An interim report is due on August 31, 2021. The reports will include the

same general data as those submitted by recipients of the Coronavirus Relief Fund, with

some modifications to expenditure categories and the addition of data elements related to

specific eligible uses. The initial quarterly Project and Expenditure report will cover two

calendar quarters from the date of award to September 30, 2021 and must be submitted to

Treasury by October 31, 2021. The subsequent quarterly reports will cover one calendar

quarter and must be submitted to Treasury within 30 days after the end of each calendar

quarter.

Non-entitlement units of local government will be required to submit the project and

expenditure report annually. The initial annual Project and Expenditure report for non-

entitlement units of local government will cover activity from the date of award to

September 30, 2021 and must be submitted to Treasury by October 31, 2021. The

subsequent annual reports must be submitted to Treasury by October 31 each year.

Recovery Plan Performance Reports: States (defined to include the District of Columbia),

territories, metropolitan cities, and counties with a population that exceeds 250,000

residents will also be required to submit an annual Recovery Plan Performance Report to

Treasury. This report will include descriptions of the projects funded and information on

the performance indicators and objectives of each award, helping local residents

understand how their governments are using the substantial resources provided by

Coronavirus State and Local Fiscal Recovery Funds program. The initial Recovery Plan

Performance Report will cover activity from date of award to July 31, 2021 and must be

submitted to Treasury by August 31, 2021. Thereafter, the Recovery Plan Performance

9.2.

AS OF JUNE 23, 2021

What reporting will be required, and when will the first report be du

Recipients will be required to submit an interim report, quarterly project and expenditure reports, and annual Recovery Plan Performance Reports as specified below, regarding their utilization of Coronavirus State and Local Fiscal Recovery Funds.

Interim reports: States (defined to include the District of Columbia), territories, metropolitan cities, counties, and Tribal governments will be required to submit one interim report. The interim report will include a recipient’s expenditures by category at the summary level and for states, information related to distributions to non-entitlement units of local government must also be included in the interim report. The interim report will cover activity from the date of award to July 31, 2021 and must be submitted to Treasury by August 31, 2021. Non-entitlement units of local government are not required to submit an interim report.

Quarterly Project and Expenditure reports: State (defined to include the District of Columbia), territorial, metropolitan city, county, and Tribal governments will be required to submit quarterly project and expenditure reports. This report will include financial data, information on contracts and subawards over $50,000, types of projects funded, and other information regarding a recipient’s utilization of award funds. Reports will be required quarterly with the exception of non-entitlement units, which will report annually. An interim report is due on August 31, 2021. The reports will include the same general data as those submitted by recipients of the Coronavirus Relief Fund, with some modifications to expenditure categories and the addition of data elements related to specific eligible uses. The initial quarterly Project and Expenditure report will cover two calendar quarters from the date of award to September 30, 2021 and must be submitted to Treasury by October 31, 2021. The subsequent quarterly reports will cover one calendar quarter and must be submitted to Treasury within 30 days after the end of each calendar quarter.

Non-entitlement units of local government will be required to submit the project and expenditure report annually. The initial annual Project and Expenditure report for non- entitlement units of local government will cover activity from the date of award to September 30, 2021 and must be submitted to Treasury by October 31, 2021. The subsequent annual reports must be submitted to Treasury by October 31 each year.

Recovery Plan Performance Reports: States (defined to include the District of Columbia), territories, metropolitan cities, and counties with a population that exceeds 250,000 residents will also be required to submit an annual Recovery Plan Performance Report to Treasury. This report will include descriptions of the projects funded and information on the performance indicators and objectives of each award, helping local residents understand how their governments are using the substantial resources provided by Coronavirus State and Local Fiscal Recovery Funds program. The initial Recovery Plan Performance Report will cover activity from date of award to July 31, 2021 and must be submitted to Treasury by August 31, 2021. Thereafter, the Recovery Plan Performance

AS OF JUNE 23, 2021

Reports will cover a 12-month period and recipients will be required to submit the report

to Treasury within 30 days after the end of the 12-month period. The second Recovery

Plan Performance Report will cover the period from July 1, 2021 to June 30, 2022 and

must be submitted to Treasury by July 31, 2022. Each annual Recovery Plan

Performance Report must be posted on the public-facing website of the recipient. Local

governments with fewer than 250,000 residents, Tribal governments, and non-entitlement

units of local government are not required to develop a Recovery Plan Performance

Report.

Please see the Guidance on Recipient Compliance and Reporting Responsibilities for

more information.

9.3. What provisions of the Uniform Guidance for grants apply to these funds? Will the

Single Audit requirements apply?

Most of the provisions of the Uniform Guidance (2 CFR Part 200) apply to this program,

including the Cost Principles and Single Audit Act requirements. Recipients should refer

to the Assistance Listing for detail on the specific provisions of the Uniform Guidance

that do not apply to this program. The Assistance Listing will be available on

beta.SAM.gov.

9.4. Once a recipient has identified a reduction in revenue, how will Treasury track use

of funds for the provision of government services? [6/8]

The ARPA establishes four categories of eligible uses and further restrictions on the use

of funds to ensure that Fiscal Recovery Funds are used within the four eligible use

categories. The Interim Final Rule implements these restrictions, including the scope of

the eligible use categories and further restrictions on tax cuts and deposits into

pensions. Reporting requirements will align with this structure.

Consistent with the broad latitude provided to recipients to use funds for government

services to the extent of the reduction in revenue, recipients will be required to submit a

description of services provided. As discussed in IFR, these services can include a broad

range of services but may not be used directly for pension deposits, contributions to

reserve funds, or debt service. Recipients may use sources of funding other than Fiscal

Recovery Funds to make deposits to pension funds, contribute to reserve funds, and pay

debt service, including during the period of performance for the Fiscal Recovery Fund

award.

For recipients using Fiscal Recovery Funds to provide government services to the extent

of reduction in revenue, the description of government services reported to Treasury may

be narrative or in another form, and recipients are encouraged to report based on their

existing budget processes and to minimize administrative burden. For example, a

recipient with $100 in revenue replacement funds available could indicate that $50 were

used for personnel costs and $50 were used for pay-go building of sidewalk

infrastructure.

https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf 9.3,

9.4,

AS OF JUNE 23, 2021

Reports will cover a 12-month period and recipients will be required to submit the report to Treasury within 30 days after the end of the 12-month period. The second Recovery Plan Performance Report will cover the period from July 1, 2021 to June 30, 2022 and must be submitted to Treasury by July 31, 2022. Each annual Recovery Plan Performance Report must be posted on the public-facing website of the recipient. Local governments with fewer than 250,000 residents, Tribal governments, and non-entitlement units of local government are not required to develop a Recovery Plan Performance Report.

Please see the Guidance on Recipient Compliance and Reporting Responsibilities for more information.

What provisions of the Uniform Guidance for grants apply to these funds? Will the Single Audit requirements apply?

Most of the provisions of the Uniform Guidance (2 CFR Part 200) apply to this program, including the Cost Principles and Single Audit Act requirements. Recipients should refer to the Assistance Listing for detail on the specific provisions of the Uniform Guidance that do not apply to this program. The Assistance Listing will be available on

beta. SAM.gov.

Once a recipient has identified a reduction in revenue, how will Treasury track use of funds for the provision of government services? [6/8]

‘The ARPA establishes four categories of eligible uses and further restrictions on the use of funds to ensure that Fiscal Recovery Funds are used within the four eligible use categories. The Interim Final Rule implements these restrictions, including the scope of the eligible use categories and further restrictions on tax cuts and deposits into

pensions. Reporting requirements will align with this structure

Consistent with the broad latitude provided to recipients to use funds for government services to the extent of the reduction in revenue, recipients will be required to submit a description of services provided. As discussed in IFR, these services can include a broad range of services but may not be used directly for pension deposits, contributions to reserve funds, or debt service. Recipients may use sources of funding other than Fiscal Recovery Funds to make deposits to pension funds, contribute to reserve funds, and pay debt service, including during the period of performance for the Fiscal Recovery Fund award.

For recipients using Fiscal Recovery Funds to provide government services to the extent of reduction in revenue, the description of government services reported to Treasury may be narrative or in another form, and recipients are encouraged to report based on their existing budget processes and to minimize administrative burden. For example, a recipient with $100 in revenue replacement funds available could indicate that $50 were used for personnel costs and $50 were used for pay-go building of sidewalk infrastructure.

AS OF JUNE 23, 2021

In addition to describing the government services provided to the extent of reduction in

revenue, all recipients will also be required to indicate that Fiscal Recovery Funds are not

used directly to make a deposit in a pension fund. Further, recipients subject to the tax

offset provision will be required to provide information necessary to implement the

Interim Final Rule, as described in the Interim Final Rule. Treasury does not anticipate

requiring other types of reporting or recordkeeping on spending in pensions, debt service,

or contributions to reserve funds.

These requirements are further detailed in the guidance on reporting requirements for the

Fiscal Recovery Funds available here.

9.5. What is the Assistance Listing and Catalog of Federal Domestic Assistance (CFDA)

number for the program? [6/8]

The Assistance Listing for the Coronavirus State and Local Fiscal Recovery Funds

(CSLFRF) was published May 28, 2021 on SAM.gov. This includes the final CFDA

Number for the program, 21.027.

The assistance listing includes helpful information including program purpose, statutory

authority, eligibility requirements, and compliance requirements for recipients. The

CFDA number is the unique 5-digit code for each type of federal assistance, and can be

used to search for program information, including funding opportunities, spending on

usaspending.gov, or audit results through the Federal Audit Clearinghouse.

To expedite payments and meet statutory timelines, Treasury issued initial payments

under an existing CFDA number. If you have already received funds or captured the

initial CFDA number in your records, please update your systems and reporting to reflect

the final CFDA number 21.027. Recipients must use the final CFDA number for all

financial accounting, audits, subawards, and associated program reporting

requirements.

To ensure public trust, Treasury expects all recipients to serve as strong stewards of these

funds. This includes ensuring funds are used for intended purposes and recipients have in

place effective financial management, internal controls, and reporting for transparency

and accountability.

Please see Treasury’s Interim Final Rule and the Guidance on Recipient Compliance and

Reporting Responsibilities for more information.

Miscellaneous

10.1. May governments retain assets purchased with Fiscal Recovery Funds? If so, what

rules apply to the proceeds of disposition or sale of such assets?

https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf https://sam.gov/fal/7cecfdef62dc42729a3fdcd449bd62b8/view https://www.govinfo.gov/content/pkg/FR-2021-05-17/pdf/2021-10283.pdf https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf AS OF JUNE 23, 2021

In addition to describing the government services provided to the extent of reduction in revenue, all recipients will also be required to indicate that Fiscal Recovery Funds are not used directly to make a deposit in a pension fund. Further, recipients subject to the tax offset provision will be required to provide information necessary to implement the Interim Final Rule, as described in the Interim Final Rule. Treasury does not anticipate requiring other types of reporting or recordkeeping on spending in pensions, debt service, or contributions to reserve funds.

‘These requirements are further detailed in the guidance on reporting requirements for the Fiscal Recovery Funds available here.

9.5. What is the Assistance Listing and Catalog of Federal Domestic Assistance (CFDA) number for the program? [6/8]

The Assistance Listing for the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) was published May 28, 2021 on SAM.gov. This includes the final CFDA ‘Number for the program, 21.027.

The assistance listing includes helpful information including program purpose, statutory authority, eligibility requirements, and compliance requirements for recipients. The CFDA number is the unique 5-digit code for each type of federal assistance, and can be used to search for program information, including funding opportunities, spending on usaspending. gov, or audit results through the Federal Audit Clearinghouse.

To expedite payments and meet statutory timelines, Treasury issued initial payments under an existing CFDA number. If you have already received funds or captured the initial CFDA number in your records, please update your systems and reporting to reflect the final CFDA number 21.027. Recipients must use the final CFDA number for all financial accounting, audits, subawards, and associated program reporting requirements.

To ensure public trust, Treasury expects all recipients to serve as strong stewards of these funds. This includes ensuring funds are used for intended purposes and recipients have in place effective financial management, internal controls, and reporting for transparency and accountability.

Please see Treasury’s Interim Final Rule and the Guidance on Recipient Compliance and Reporting Responsibilities for more information.

Miscellaneous

10.1. May governments retain assets purchased with Fiscal Recovery Funds? If so, what rules apply to the proceeds of disposition or sale of such assets?

AS OF JUNE 23, 2021

Yes, if the purchase of the asset was consistent with the limitations on the eligible use of

funds. If such assets are disposed of prior to December 31, 2024, the proceeds would be

subject to the restrictions on the eligible use of payments.

10.2. Can recipients use funds for administrative purposes?

Recipients may use funds to cover the portion of payroll and benefits of employees

corresponding to time spent on administrative work necessary due to the COVID–19

public health emergency and its negative economic impacts. This includes, but is not

limited to, costs related to disbursing payments of Fiscal Recovery Funds and managing

new grant programs established using Fiscal Recovery Funds.

10.3. Are recipients required to remit interest earned on CSFRF/CLFRF payments made

by Treasury? [5/27]

No. CSFRF/CLFRF payments made by Treasury to states, territories, and the District of

Columbia are not subject to the requirement of the Cash Management Improvement Act

and Treasury’s implementing regulations at 31 CFR part 205 to remit interest to

Treasury. CSFRF/CLFRF payments made by Treasury to local governments and Tribes

are not subject to the requirement of 2 CFR 200.305(b)(8)–(9) to maintain balances in an

interest-bearing account and remit payments to Treasury.

10.4. Is there a deadline to apply for funds? [5/27]

The Interim Final Rule requires that costs be incurred by December 31, 2024. Direct

recipients are encouraged to apply as soon as possible. For direct recipients other than

Tribal governments, there is not a specific application deadline.

Tribal governments do have deadlines to complete the application process and should

visit www.treasury.gov/SLFRPTribal for guidance on applicable deadlines.

Non-entitlement units of local government should contact their state government for

information on applicable deadlines.

10.5. May recipients use funds to cover the costs of consultants to assist with managing

and administering the funds? [6/8]

Yes. Recipients may use funds for administering the CSFRF/CLFRF program, including

costs of consultants to support effective management and oversight, including

consultation for ensuring compliance with legal, regulatory, and other requirements.

Operations

11.1. How do I know if my entity is eligible?

http://www.treasury.gov/SLFRPTribal 10.2.

10.3.

10.4,

10.5.

AS OF JUNE 23, 2021

Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds. If such assets are disposed of prior to December 31, 2024, the proceeds would be subject to the restrictions on the eligible use of payments.

Can recipients use funds for administrative purposes?

Recipients may use funds to cover the portion of payroll and benefits of employees corresponding to time spent on administrative work necessary due to the COVID-19 public health emergency and its negative economic impacts. This includes, but is not limited to, costs related to disbursing payments of Fiscal Recovery Funds and managing new grant programs established using Fiscal Recovery Funds

Are recipients required to remit interest earned on CSFRF/CLERF payments made by Treasury? [5/27]

No. CSFRF/CLFRF payments made by Treasury to states, territories, and the District of Columbia are not subject to the requirement of the Cash Management Improvement Act and Treasury’s implementing regulations at 31 CFR part 205 to remit interest to ‘Treasury. CSFRE/CLERF payments made by Treasury to local governments and Tribes are not subject to the requirement of 2 CFR 200.305(b)(8)-(9) to maintain balances in an interest-bearing account and remit payments to Treasury.

Is there a deadline to apply for funds? [5/27]

‘The Interim Final Rule requires that costs be incurred by December 31, 2024. Direct recipients are encouraged to apply as soon as possible. For direct recipients other than Tribal governments, there is not a specific application deadline.

Tribal governments do have deadlines to complete the application process and should visit www.treasury gov/SLFRPTribal for guidance on applicable deadlines.

Non-entitlement units of local government should contact their state government for information on applicable deadlines.

May recipients use funds to cover the costs of consultants to assist with managing and administering the funds? [6/8]

Yes. Recipients may use funds for administering the CSFRF/CLFRF program, including costs of consultants to support effective management and oversight, including consultation for ensuring compliance with legal, regulatory, and other requirements.

Operations

11.1.

How do I know if my entity is

AS OF JUNE 23, 2021

The Coronavirus State and Local Fiscal Recovery Funds American Rescue Plan Act of

2021 set forth the jurisdictions eligible to receive funds under the program, which are:

• States and the District of Columbia

• Territories

• Tribal governments

• Counties

• Metropolitan cities (typically, but not always, those with populations over 50,000)

• Non-entitlement units of local government, or smaller local governments

(typically, but not always, those with populations under 50,000)

11.2. How does an eligible entity request payment?

Eligible entities (other than non-entitlement units) must submit their information to the

Treasury Submission Portal. Please visit the Coronavirus State and Local Fiscal

Recovery Fund website for more information on the submission process.

11.3. I cannot log into the Treasury Submission Portal or am having trouble navigating

it. Who can help me?

If you have questions about the Treasury Submission Portal or for technical support,

please email [email protected].

11.4. What do I need to do to receive my payment?

All eligible payees are required to have a DUNS Number previously issued by Dun &

Bradstreet (https://www.dnb.com/).

All eligible payees are also required to have an active registration with the System for

Award Management (SAM) (https://www.sam.gov).

And eligible payees must have a bank account enabled for Automated Clearing House

(ACH) direct deposit. Payees with a Wire account are encouraged to provide that

information as well.

More information on these and all program pre-submission requirements can be found on

the Coronavirus State and Local Fiscal Recovery Fund website.

11.5. Why is Treasury employing id.me for the Treasury Submission Portal?

ID.me is a trusted technology partner to multiple government agencies and healthcare

providers. It provides secure digital identity verification to those government agencies

and healthcare providers to make sure you’re you – and not someone pretending to be you

– when you request access to online services. All personally identifiable information

provided to ID.me is encrypted and disclosed only with the express consent of the user.

Please refer to ID.me Contact Support for assistance with your ID.me account. Their

support website is https://help.id.me.

https://portal.treasury.gov/cares/s/slt https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund mailto:[email protected] https://www.dnb.com/ https://www.sam.gov/ https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund https://help.id.me/ 11.2.

114,

11.5.

AS OF JUNE 23, 2021

The Coronavirus State and Local Fiscal Recovery Funds American Rescue Plan Act of 2021 set forth the jurisdictions eligible to receive funds under the program, which are:

© States and the District of Columbia Territories Tribal governments Counties Metropolitan cities (typically, but not always, those with populations over 50,000) Non-entitlement units of local government, or smaller local governments (typically, but not always, those with populations under 50,000)

How does an eligible entity request payment?

Eligible entities (other than non-entitlement units) must submit their information to the Treasury Submission Portal. Please visit the Coronavirus State and Local Fiscal Recovery Fund website for more information on the submission process.

I cannot log into the Treasury Submi Who can help me?

ion Portal or am having trouble navigating

If you have questions about the Treasury Submission Portal or for technical support,

please email [email protected] What do I need to do to receive my payment?

All eligible payees are required to have a DUNS Number previously issued by Dun & Bradstreet (hitps://www.dnb.com/).

All eligible payees are also required to have an active registration with the System for Award Management (SAM) (hitips://www.sam,gov).

And eligible payees must have a bank account enabled for Automated Clearing House (ACH) direct deposit. Payees with a Wire account are encouraged to provide that information as well.

More information on these and all program pre-submission requirements can be found on the Coronavirus State and Local Fiscal Recovery Fund website,

Why is Treasury employing id.me for the Treasury Submission Portal?

ID.me is a trusted technology partner to multiple government agencies and healthcare providers. It provides secure digital identity verification to those government agencies and healthcare providers to make sure you’re you — and not someone pretending to be you —when you request access to online services. Alll personally identifiable information provided to ID.me is encrypted and disclosed only with the express consent of the user. Please refer to ID.me Contact Support for assistance with your ID.me account. Their

support website is hitps://help.id.me.

AS OF JUNE 23, 2021

11.6. Why is an entity not on the list of eligible entities in Treasury Submission Portal?

The ARPA statute lays out which governments are eligible for payments. The list of

entities within the Treasury Submission Portal includes entities eligible to receive a direct

payment of funds from Treasury, which include states (defined to include the District of

Columbia), territories, Tribal governments, counties, and metropolitan cities.

Eligible non-entitlement units of local government will receive a distribution of funds

from their respective state government and should not submit information to the Treasury

Submission Portal.

If you believe an entity has been mistakenly left off the eligible entity list, please email

[email protected].

11.7. What is an Authorized Representative?

An Authorized Representative is an individual with legal authority to bind the

government entity (e.g., the Chief Executive Officer of the government entity). An

Authorized Representative must sign the Acceptance of Award terms for it to be valid.

11.8. How does a Tribal government determine their allocation?

Tribal governments will receive information about their allocation when the submission

to the Treasury Submission Portal is confirmed to be complete and accurate.

11.9. How do I know the status of my request for funds (submission)?

Entities can check the status of their submission at any time by logging into Treasury

Submission Portal.

11.10. My Treasury Submission Portal submission requires additional

information/correction. What is the process for that?

If your Authorized Representative has not yet signed the award terms, you can edit your

submission with in the into Treasury Submission Portal. If your Authorized

Representative has signed the award terms, please email [email protected] to request

assistance with updating your information.

11.11. My request for funds was denied. How do I find out why it was denied or appeal the

decision?

Please check to ensure that no one else from your entity has applied, causing a duplicate

submission. Please also review the list of all eligible entities on the Coronavirus State

and Local Fiscal Recovery Fund website.

mailto:[email protected] https://portal.treasury.gov/cares/s/slt https://portal.treasury.gov/cares/s/slt https://portal.treasury.gov/cares/s/slt mailto:[email protected] https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund AS OF JUNE 23, 2021

11.6. Why is an entity not on the list of eligible entities in Treasury Submission Portal?

The ARPA statute lays out which governments are eligible for payments. The list of entities within the Treasury Submission Portal includes entities eligible to receive a direct payment of funds from Treasury, which include states (defined to include the District of Columbia), territories, Tribal governments, counties, and metropolitan cities.

Eligible non-entitlement units of local government will receive a distribution of funds from their respective state government and should not submit information to the Treasury Submission Portal

If you believe an entity has been mistakenly left off the eligible entity list, please email

[email protected].

11.7. What is an Authorized Representative? ‘An Authorized Representative is an individual with legal authority to bind the government entity (e.g., the Chief Executive Officer of the government entity). An Authorized Representative must sign the Acceptance of Award terms for it to be valid.

11.8. How does a Tribal government determine their allocation?

Tribal governments will receive information about their allocation when the submission to the Treasury Submission Portal is confirmed to be complete and accurate.

11.9. How do I know the status of my request for funds (submission)?

Entities can check the status of their submission at any time by logging into Treasury Submission Portal.

11.10. My Treasury Submission Portal submission requires additional information/correction. What is the process for that?

If your Authorized Representative has not yet signed the award terms, you can edit your submission with in the into Treasury Submission Portal. If your Authorized Representative has signed the award terms, please email [email protected] to request assistance with updating your information.

11.11. My request for funds was denied. How do I find out why it was denied or appeal the decision?

Please check to ensure that no one else from your entity has applied, causing a duplicate

submission. Please also review the list of all eligible entities on the Coronavirus State and Local Fiscal Recovery Fund webs!

AS OF JUNE 23, 2021

If you still have questions regarding your submission, please email

[email protected].

11.12. When will entities get their money?

Before Treasury is able to execute a payment, a representative of an eligible government

must submit the government’s information for verification through the Treasury

Submission Portal. The verification process takes approximately four business days. If

any errors are identified, the designated point of contact for the government will be

contacted via email to correct the information before the payment can proceed. Once

verification is complete, the designated point of contact of the eligible government will

receive an email notifying them that their submission has been verified. Payments are

generally scheduled for the next business day after this verification email, though funds

may not be available immediately due to processing time of their financial institution.

11.13. How does a local government entity provide Treasury with a notice of transfer of

funds to its State?

For more information on how to provide Treasury with notice of transfer to a state, please

email [email protected].

mailto:[email protected] https://portal.treasury.gov/cares/s/slt https://portal.treasury.gov/cares/s/slt mailto:[email protected] AS OF JUNE 23, 2021

If you still have questions regarding your submission, please email

[email protected].

11.12. When will entities get their money?

Before Treasury is able to execute a payment, a representative of an eligible government must submit the government’s information for verification through the Treasury Submission Portal. The verification process takes approximately four business days. If any errors are identified, the designated point of contact for the government will be contacted via email to correct the information before the payment can proceed. Once verification is complete, the designated point of contact of the eligible government will receive an email notifying them that their submission has been verified, Payments are generally scheduled for the next business day after this verification email, though funds may not be available immediately due to processing time of their financial institution.

11.13. How does a local government entity provide Treasury with a notice of transfer of funds to its State?

For more information on how to provide Treasury with notice of transfer to a state, please

email [email protected].

AS OF JUNE 23, 2021

Legend

Included in the Interim Final Rule Definition of General Revenue

  Excluded from the Interim Final Rule Definition of General Revenue

Revenue

General Revenue

Intergovernmental Revenue

From the Federal

Government

From the State

Government

From Local Governments

General Revenue from Own Sources

Current Charges

Examples. Revenues From:

-Airports

-Education Institutions (K-12 or Higher Ed)

-Highways or Tolls

-Public Hospitals

-Public Housing

-Natural Resources

-Parking Facilities

-Parks and Recreation

-Ports

-Sewer or Solid Waste Systems

Tax Revenue

Examples. Revenues From:

-Alcoholic Beverage License or Sales Taxes

-Amusements License or Sales Taxes

-Corporate Income Taxes

-Corporate License Taxes

-Death and Gift Taxes

-Documentary and Stock Transfer Taxes

-General Sales and Gross Receipts Taxes

-Individual Income Taxes

-Insurance Premium Sales Taxes

-Hunting and Fishing License Taxes

-Motor Fuels Sales Taxes

-Motor Vehicle License Taxes

-Motor Vehicle Operations License Taxes

-Occupation and Business License Taxes

-Pari-mutuels Sales Taxes

-Property Taxes

-Public Utilities License or Sales Taxes

-Severance Taxes

-Tobacco Products Sales Taxes

Miscellanous General Revenue

Examples. Revenues From:

-Dividends or Interest Earnings

-Donations from Private Sources

-Fines and Forfeits

-Lottery

-Rents

-Royalties

-Sale of Property

-Special Assessments

Utility Revenue

Specifically includes revenues from electric power systems, gas power systems, public mass transit systems, and water

supply systems.

Social Insurance Trust Revenue

Examples. Revenues From:

Public Employee Retirement Systems

Unemployment Compensation Systems

Workers’ Compensation Systems

Other State or Local Social Insurance Programs

Liquor Store Revenue

Tribal Enterprise Revenue*

*While Tribal Enterprise Revenue is not

within the scope of the Census Bureau’s

Annual Survey of State and Local

Government Finances, Tribal governments

may include enterprise revenue in calculating

revenue loss under the Interim Final Rule.

Legend

Included in the Interim Final Rule Definition of General Revenue

  Excluded from the Interim Final Rule Definition of General Revenue

Revenue is Net of Refunds and Other Correcting Transactions, and Excludes:

-Intragovernmental transfers

-Proceeds from issuance of debt

-Proceeds from the sale of investments

-Proceeds from agency or private trust transactions

Appendix: Interim Final Rule Definition of General Revenue Within the Census Bureau Classification Structure of Revenue

Source: U.S. Bureau of the Census Government Finance and Employment Classification Manual, 2006; Annual Survey of State and Local Government Finances

https://www2.census.gov/govs/pubs/classification/2006_classification_manual.pdf https://www.census.gov/data/datasets/2018/econ/local/public-use-datasets.html AS OF JUNE 23, 2021

Interim Final Rule Definition of General Revenue

the Census Bureau Classification Structure of Revenue

— == ae

(iteoenicnose

While Tia Enterprise Revenue not “Annual Survey of Stat and Local Governent Finances, Tribal governments

nay inlade emerpise revenue in caeulating revenue loss under he nein Final Rue

Legend

i ivctused inthe interim Final Rule Definition of General Revenue

i sci he nts Fn! Ral Deion of Geel Revene

Source: U.S, Bureau of the Census Government Finance and Employment Classification Manual, 2006; Annual Survey of State and Local Government Finances

Commonwealth of Virginia Department of Corrections

Division of Community Corrections

Western Region

Harold W. Clarke Director 26478 Hillman Highway

Abingdon, Virginia 24210 Phone (276) 676-5477 District #17 FAX (276) 676-5539 District 17 Probation and Parole

June 22, 2021

Mr. Lonzo Lester

County Administrator (Russell Co). 137 Highland Drive Lebanon, VA 24266

County Administrator Lester,

This correspondence is to make you aware that the Virginia Dept. of Corrections, Probation/Parole District #17 (Russell Co sub-office) intends to vacate its current location at 89 East Main St., Lebanon, VA

24266 effective July 1, 2021.

Jennifer Helbert will return all relevant keys regarding the office at 89 East Main St to the County Administrator’s office on or about July 1, 2021.

Again, we thank you and the County for your continued assistance.

If you have any questions, please feel free to contact me @ 276-525-6064.

Respectfully submitted,

Christopher D. Shortt,

Chief Probation/Parole Officer Virginia Dept. of Corrections

District #17 P&P (Abingdon)

Commonwealth of Virginia

Department of Corrections Division of Community Corrections Western Region 26478 Hilman Highway Abingdon, Virginia 24210 Phone (276) 676-5477 matin an eal District #17 FAX (276) 676-5539 District 17 Probation and Parole

Harold W. Clarke Director

June 22, 2021

Mr. Lonzo Lester

County Administrator (Russell Co). 137 Highland Drive

Lebanon, VA 24266

County Administrator Lester,

We have appreciated the partnership with the County over the years and enjoyed the opportunity to be in close proximity to the Russell County Court House. District #17 Senior Probation/Parole Officer Jennifer Helbert will return all relevant keys regarding the office at 89 East Main St to the County ‘Administrator’s office on or about July 1, 2021.

‘Again, we thank you and the County for your continued assistance. Ifyou have any questions, please feel free to contact me @ 276-525-6064. Respectfully submitted,

LbpL D. Shortt, Chief Probation/Parole Officer

Virginia Dept. of Corrections District #17 P&P (Abingdon)

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive, Suite A ·Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

Public Notice

Russell County Litter Control Ordinance

§ 17.2-200. Authorization.

This Ordinance was adopted and enacted pursuant to § 15.2-901; Article 2 Waste and Recycling,
§ 15.2-927 et seq and § 33.2-802 of the Code of Virginia, 1950, as amended, for the purpose of promoting the public safety, health, welfare, convenience and enjoyment of the general public, public travel, it is hereby declared to be in the public interest to regulate and restrict the disposal of trash, garbage refuse, litter or other unsightly matter on public highways, right-of-way, property adjacent to such highway or right-of-way, on private property, and solid waste facilities of the County, including but not limited to convenience centers, transfer stations and solitary landfills.

Keeping Exterior of Residential and Commercial Property Clean

It shall be the duty of each residential property owner and tenant to keep all exterior private property free of litter. The owner of occupant of any premises within the County shall be responsible for sanitary conditions of such premises, and it shall be unlawful for any person to place, deposit or allow to be placed or deposited on his premises any solid waste, except as designated by the terms of this Ordinance. It shall be the duty of each owner and tenant to keep all exterior property free of litter or waste, these areas shall include, but not be limited to sidewalks, public roads, alleys, and driveways; yards and grounds; fences; walls and property lines; drainages and vacant lots in both residential and commercial areas.

§17.2-206. Penalties.

The authorized punishments for a conviction of a misdemeanor pursuant to this ordinance are:

(a) Class 1 misdemeanors, confinement in jail for not more than 12 months and fine not more than $5,000, either or both.
(b) Class 2 misdemeanors, confinement in jail for not more than 6 months and fine not more than $1,000, either or both.
© Class 3 misdemeanors, a fine of not more than $500.
(d) Class 4 misdemeanors, a fine of not more than $250.

In lieu of the imposition of confinement in jail, the court may order the defendant to perform a mandatory minimum of 40 hours of community service in litter abatement activities.

§17.2-209. Effective Date of Ordinance.

This ordinance shall be effective on the 1st day of July 2021.

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton

AtLarge District 4

Lou Wallace Rebecca Dye, Chairperson Stove Breeding

District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 County Administrator Public Notice

Russell County Litter Control Ordinance § 17.2-200. Authorization

This Ordinance was adopted and enacted pursuant to § 15.2-901; Article 2 Waste and Recycling, § 15.2-927 et seq and § 33.2-802 of the Code of Virginia, 1950, as amended, for the purpose of promoting the public safety, health, welfare, convenience and enjoyment of the general public, public travel, it is hereby declared to be in the public interest to regulate and restrict the disposal of trash, garbage refuse, litter or other unsightly matter on public highways, right-of-way, property adjacent to such highway or right-of-way, on private property, and solid waste facilities of the County, including but not limited to convenience centers, transfer stations and solitary landfills.

ing Exterior of Reside:

and Comm Pro} Clean

It shall be the duty of each residential property owner and tenant to keep all exterior private property free of litter. The owner of occupant of any premises within the County shall be responsible for sanitary conditions of such premises, and it shall be unlawful for any person to place, deposit or allow to be placed or deposited on his premises any solid waste, except as designated by the terms of this Ordinance. It shall be the duty of each owner and tenant to keep alll exterior property free of liter or waste, these areas shall include, but not be limited to sidewalks, public roads, alleys, and driveways; yards and grounds; fences; walls and property lines; drainages and vacant lots in both residential and commercial areas.

§17,2-206. Penal

S. The authorized punishments for a conviction of a misdemeanor pursuant to this ordinance are:

(a) Class 1 misdemeanors, confinement in jail for not more than 12 months and fine not more than $5,000, either or both.

(b) Class 2 misdemeanors, confinement in jail for not more than 6 months and fine not more than $1,000, either or both.

(d) Class 4 misdemeanors, a fine of not more than $250.

In lieu of the imposition of confinement in jail, the court may order the defendant to perform a mandatory minimum of 40 hours of community service in litter abatement activities.

§17.2-209. Effective Date of Ordinance. This ordinance shall be effective on the 1st day of July 2021.

Russell County Government Center 137 Highland Drive, Suite A -Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

Russell County Boards of Supervisors

Resolution Title : Naming of Route 58 location at the Castlewood US Post Office in Russell County, Virginia as the “SFC Fred Taylor Memorial Highway”.

WHEREAS, On 11 July 1965, Sergeant First Class Fred Taylor US Army Special Forces (the “Green Berets”). Detachment B-52 (Project Delta), where he made the ultimate sacrifice.

WHEREAS, Project Delta was a deep-cover classified operation in Vietnam with US Special Forces personnel training and leading indigenous irregular forces in the conduct of long-range reconnaissance patrols deep within enemy-controlled territory within the Republic of Vietnam. Their missions included locating enemy units, gathering intelligence, bomb damage assessments, artillery/air strike coordination, special purpose raids and conducting harassing and deception missions. Project Delta had the capability of deploying into any tactical zone within South Vietnam.

WHEREAS, On 11 July 1965, Master Sergeant Henry J. Gallant and Sergeant First Class Fred Taylor were the leaders of an eight-man long range reconnaissance patrol. The team was inserted by helicopter into its area of operation to gather intelligence north of Highway 19 prior to a large scale allied operation to reopen that route. At approximately 1600 hours on 13 July 1965, the team was ambushed by an enemy force of unknown size as it moved through jungle foliage on the south side of a mountain approximately 5 miles north of Highway 19. The initial burst of enemy gunfire caused the team to split up with Fred Taylor, Henry Gallant, and a South Vietnamese soldier in one group and the other seven team members in another. SFC Taylor immediately established radio contact with friendly forces informing them of the team’s location and requesting an emergency extraction. As the intense battle raged around them, Henry Gallant suffered a gunshot wound to the stomach, although its severity is not known. The last time MSG Gallant and SFC Taylor were seen by the surviving indigenous patrol members, Fred Taylor was helping Henry Gallant into the surrounding jungle as hostile forces pressed toward them.

WHEREAS, Once extraction was requested, a search and rescue (SAR) operation was conducted for the missing team members. Over the next few days SAR personnel,

Russell County Virginia “The Heart of Southwest Virginia”

ris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 Gounty Administrator

Russell County Boards of Supervisors

Resolution

Title : Naming of Route 58 location at the Castlewood US Post Office in Russell County, Virginia as the “SFC Fred Taylor Memorial Highway”.

WHEREAS, On 11 July 1965, Sergeant First Class Fred Taylor US Army Special Forces (the “Green Berets”). Detachment B-52 (Project Delta), where he made the ultimate sacrifice.

WHEREAS, Once extraction was requested, a search and rescue (SAR) operation was conducted for the missing team members. Over the next few days SAR personnel,

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

using both air and ground assets, successfully recovered five of the indigenous team members alive, but were unable to locate any trace of SFC Taylor, MSG Gallant or the other three indigenous personnel. At the time the formal search effort was terminated, Henry Gallant and Fred Taylor were reported as Missing in Action.

WHEREAS, In July 1966, one year after loss, a Board of Inquiry was convened to examine all known fact and circumstances surrounding the loss of MSG Gallant and SFC Taylor. After examining the witness debriefing statements and other relevant information, the Board determined the missing men’s status should be altered to Killed in Action/Body Not Recovered (KIA/BNR).

WHEREAS, Section 33.2-213 of the Code of Virginia authorizes the Commonwealth Transportation Board (CTB) to give suitable names to state highways, bridges, interchanges, and other transportation facilities and change the names of any highways, bridges, interchanges, or other transportation facilities forming a part of the systems of state highways; and

WHEREAS, Section 33.2-213 provides that the Virginia Department of Transportation shall place and maintain appropriate signs indicating the names of highways, bridges, interchanges, and other transportation facilities named by the CTB and requires that the costs of producing, placing, and maintaining such signs shall be paid by the localities in which they are located.

NOW, THEREFORE, BE IT RESOLVED, that Russell County, in accordance with the requirements of Section 33.2-213 of the Code of Virginia, does hereby request that the Commonwealth Transportation Board name the Route 58 location at the Castlewood US Post Office in Russell County, Virginia as the “SFC Fred Taylor Memorial Highway”.

BE IT FURTHER RESOLVED, that Russell County agrees to pay the costs of producing, placing, and maintaining the signs calling attention to this naming.

Board of Supervisors Chairman Date

terminated, Henry Gallant and Fred Taylor were reported as Missing in Action.

BE IT FURTHER RESOLVED, that Russell County agrees to pay the costs of producing, placing, and maintaining the signs calling attention to this naming.

Board of Supervisors Chairman Date

June 17, 2021

The Honorable Rebecca Dye

Chair

Russell County

137 Highland Drive

Lebanon, Virginia 24266

Re: 2021 Virginia CDBG Grant Offer- Belfast

Waterline Extension Project, Phase 3

Dear Chair Dye:

On behalf of Governor Northam, it gives me great pleasure to inform you that Russell County

has been offered a Community Development Block Grant in the amount of $640,000 in support of

the Belfast Waterline Extension Project, Phase 3. This proposal was offered funding under the 2021

CDBG competitive round.

Amanda Healy, Associate Director in the Department’s Community Development Division,

will contact you to begin the contract negotiation process. Please note all CDBG awards are

contingent upon available funding from the U.S. Department of Housing and Urban

Development (HUD). We are pleased to be of assistance to Russell County in its community

development efforts.

                                                                Sincerely, 




                                                                Erik C. Johnston 

                                                                Director

c: Lonzo Lester, County Administrator

Jim Baldwin, CPPDC

Amanda Healy, DHCD

Joe Blevins, DHCD

COMMONWEALTH of VIRGINIA a

DEPARTMENT OF HOUusING AND COMMUNITY DEVELOPMENT

June 17, 2021

The Honorable Rebecca Dye

Chair

Russell County

137 Highland Drive

Lebanon, Virginia 24266 Re: 2021 Virginia CDBG Grant Offer- Belfast Waterline Extension Project, Phase 3

Dear Chair Dye:

On behalf of Governor Northam, it gives me great pleasure to inform you that Russell County has been offered a Community Development Block Grant in the amount of $640,000 in support of the Belfast Waterline Extension Project, Phase 3. This proposal was offered funding under the 2021 CDBG competitive round.

Amanda Healy, Associate Director in the Department’s Community Development Division, will contact you to begin the contract negotiation process. Please note all CDBG awards are contingent upon available funding from the U.S. Department of Housing and Urban Development (HUD). We are pleased to be of assistance to Russell County in its community development efforts.

Sincerely,

Erik C. Johnston Director

ce: Lonzo Lester, County Administrator Jim Baldwin, CPPDC ‘Amanda Healy, DHCD Joe Blevins, DHCD

Partners for Better Communities wowew.cthed. viginia.gov

Main Streat Contre» 600 East Main Stas, Sute 300 + Rlchmond, Virginia 23219 = Phone (804) 371.7000 «Fax (94) 371-7090 + Vigna Ray 7-1-1

CONTRACT

This is a Contract by and between APPALACHIAN COUNCIL FOR INNOVATION (hereinafter ACI), P.O. Box 859, Norton, Virginia 24273 and Russell County (hereinafter County), VIRGINIA, 137 Highland Drive, Lebanon, Virginia 24266.

WHEREAS, ACI is an accommodating aggregator for mutual regional cooperation, currently including the Counties of Russell, Tazewell, Dickenson, Wise and VCEDA; and

WHEREAS, ACI is in the process of entering into a Contract with Space

Exploration Technologies Corp. (hereinafter Starlink) which will result in broadband service as defined by the FCC effective June 29, 2021, for services expected to begin September 2021 at the cost of $200,000.00 per cell. A cell being defined as a minimum of 60 accounts within the defined area of the cell.

WHEREAS, ACI will offer one cell to Russell County for the committed sum of

$200,000.00; and

WHEREAS, Russell County is the intended third party beneficiary of the ACI/Starlink contract.

NOW, THEREFORE, the county agrees to pay for one cell upon signing of this Agreement with funds for the one cell to be available immediately to ACI.

ACI shall administer said program and make payments to Starlink for the hardware kits and two-year service agreement.

ACI shall have all hardware and instructions shipped to a designated receiving area for Russell County.

ACI will assist in raising additional state and federal funds to either reduce the cost of expansion or return proportional shares of funds to the County based on the number of active accounts with an agreed administrative fee for said service.

The County will not arbitrarily withhold consent and participation in public or

private grant application requests to expand services within the Appalachian Mountains of Virginia as defined by the Federal ARC with emphasis on the economically distressed localities. ACI will enter into an agreement in a form substantially identical to Exhibit A attached hereto. The county will be bound and comply with the terms and conditions of the contract ACI has with Starlink.

The County is responsible for any required fees, expenses, installation costs

(if any), set-up assistance, account activation and service for each account located in the designated cell in the County. The county should also designate a Technology Deployment Agent, such as a public school’s Technology Director to assist local implementation with student residences selected for service.

CONTRACT

WHEREAS, ACI is an accommodating aggregator for mutual regional cooperation, currently including the Counties of Russell, Tazewell, Dickenson, Wise and VCEDA; and

WHEREAS, ACI is in the process of entering into a Contract with Space Exploration Technologies Corp. (hereinafter Starlink) which will result in broadband

service as defined by the FCC effective June 29, 2021, for services expected to begin September 2021 at the

WHEREAS, ACI will offer one cell to Russell County for the committed sum of

; and

WHEREAS, Russell County is the intended third party beneficiary of the ACI/Starlink contract.

NOW, THEREFORE, the county agrees to pay for one cell upon signing of this Agreement with funds for the one cell to be available immediately to ACI.

ACI shall administer said program and make payments to Starlink for the hardware kts and two-year service agreement.

ACI shall have all hardware and instructions shipped to a designated receiving area for Russell County.

The County will not arbitrarily withhold consent and participation in public or

private grant application requests to expand services within the Appalachian Mountains of Virginia as defined by the Federal ARC with emphasis on the

economically distressed localities. ACI will enter into an agreement in a form _ identical to Exhibit A attached hereto. The cunt wil be bound and

The

The County will not withhold cooperation from ACI contracted scholarly studies of the impact of the service for a period of three years after commencement of the space-based broadband services to create a best practices documentation.

The County will indemnify and hold ACI harmless from any and all claims as a result of its participation in the Starlink program.

This Contract will be governed by the laws of the Commonwealth of Virginia.

This Agreement shall be valid when executed in counterpart. Electronic copies of signatures shall be binding upon receipt by the parties.

If any portion of this contract is held to be invalid the remaining provisions

shall remain in full force and effect.

Notices and other correspondence regarding this Contract shall be delivered

to the following addresses, or to such other and additional address as the parties may designate in writing, including email:

Appalachian Council for Innovation Russell County Attn: Donald Purdie, President Lonzo Lester P.O. Box 859 137 Highland Drive Norton, Virginia 24273 Russell, VA 24266

This agreement represents the entire understanding between the parties, and there are no collateral or oral agreements or understandings, and this agreement shall not be modified unless in writing of equal formality signed by both parties. There are no prior agreements currently in effect, all prior contracts having been terminated pursuant to the termination clauses contained therein.

The parties hereto, by executing this contract, certify that they are the authorized representative of their respective entities and have full authority to execute this contract on behalf of the signing entity.

APPALACHIAN COUNSEL FOR INNOVATION

DATE: _______________ By: ________________________________

Donald K. Purdie President

RUSSELL COUNTY

DATE: ________________ BY: ______________________________

  NAME: ________________________ 

  TITLE: ________________________

This Contract will be governed by the laws of the Commonwealth of Virginia.

This Agreement shall be valid when executed in counterpart. Electronic copies of signatures shall be binding upon receipt by the parties.

If any portion of this contract is held to be invalid the remaining provisions shall remain in full force and effect.

Notices and other correspondence regarding this Contract shall be delivered to the following addresses, or to such other and additional address as the parties may designate in writing, including email:

Appalachian Council for Innovation Russell County Attn: Donald Purdie, President Lonzo Lester

P.O. Box 859 137 Highland Drive Norton, Virginia 24273 Russell, VA 24266

The parties hereto, by executing this contract, certify that they are the

authorized representative of their respective entities and have full authority to execute this contract on behalf of the signing entity.

APPALACHIAN COUNSEL FOR INNOVATION

DATE: By: Donald K. Purdie President RUSSELL COUNTY DATE: BY: NAME:

TITLE:

AMERICAN RELIEF GRANT
$5,164,019 Funded (Multi-Year)

$2,582,009.50 (FY 21-22)

Rescue Squads Awarded - $15,000 each $75,000 Castlewood Rescue Squad
Cleveland Life Saving Crew
Dante Rescue Squad Lebanon Lifesaving Crew New Garden Rescue Squad

Fire Departments Awarded - $15,000 each $120,000 Dante Fire Department
Honaker Vol. Fire Dept. Lebanon Vol. Fire Dept. Belfast-Rosedale Fire Dept. Cleveland Vol. Fire Dept. Copper Creek Moccasin Fire St. Paul Fire and Rescue Castlewood Fire Department

Food Ministry Awarded - $5,000 each $15,000

Roger E. Jessee Woody Scott $5,000 Word of Victory Rod Wicker $5,000 Elk Garden Brooke Atchley $5,000

Infrastructure Awarded $297,000 RC PSA - Fire Hydrants $30,000
RC Honaker Library – Structure Foundation $35,000 RC Sheriff Department – Castlewood Radio $32,000 Appalachian Council for Innovation – School $200,000

American Relief Funds Expended $507,000

American Relief Fund Balance $2,075,009.50

AMERICAN RELIEF GRANT $5,164,019 Funded (Multi-Year) $2,582,009.50 (FY 21-22)

Castlewood Rescue Squad Cleveland Life Saving Crew Dante Rescue Squad

Lebanon Lifesaving Crew

New Garden Rescue Squad

Dante Fire Department Honaker Vol. Fire Dept. Lebanon Vol. Fire Dept. Belfast-Rosedale Fire Dept. Cleveland Vol. Fire Dept.

Copper Creek Moccasin Fire St. Paul Fire and Rescue Castlewood Fire Department

Roger E. Jessee Woody Scott $5,000 Word of Victory Rod Wicker $5,000 Elk Garden Brooke Atchley $5,000

RC PSA - Fire Hydrants $30,000 RC Honaker Library — Structure Foundation $35,000 RC Sheriff Department — Castlewood Radio $32,000 ‘Appalachian Council for Innovation — School $200,000

John.Bolling PolyLine

John.Bolling Line

John.Bolling PolyLine

John.Bolling Highlight

John.Bolling Rectangle

John.Bolling Callout Section 1: 0.05 mile Rte 624 re-numbered to Rte 637

John.Bolling Polygon

John.Bolling Callout Section 2: Discontinued 0.02 mile. Old bridge marked in orange . 30 ft Prescriptive Easement right of way.

John.Bolling Callout Section 3: Discontinued 0.05 mile. 30 ft Prescriptive Easement right of way.

John.Bolling Callout Section 6: Rte 803. Discontinued 0.04 mi. Fee right of way.

John.Bolling PolyLine

John.Bolling Callout Section 4: Rte 624. Addition 0.07 mile. Fee right of way

John.Bolling Highlight

John.Bolling Callout Section 5: Rte 624. Addition 0.03 mi. Includes replacement bridge.

John.Bolling Typewritten Text Hwy System Changes APPROVED 04-07-1975

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Hwy System Changes m APPROVED 04-07-1975 ral

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Zeseen,

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Hote: re. (Seoringsdaser on Megson Kors — A 9169249718) 3,

Print Date: 10/30/2020 RUSSELL COUNTY VA Map: 76R_ 2007 Owner: (MARTIN MICHAEL LEE Record: ‘248-1 8 KENTS RIDGE RO St1Ade: 0.404 DRILLRD HONAKER. VA 24260 Sale Price: 0 Rato:0.00 Occupancy: Zoning Use Class: Extaror Trteror Sie Construction: WOOD FRAME ° sires; PAVED Exterior Walls: CNDR BLOCK io. Bedrooms: 0 Steet Foundation: CONCRETE No. Baths: OF! oH Utiiies; SEPTIC Roofing: ASPHALT [Floors me luites: WELL SHED THe Acreage: 0.000 SHEETROCK | Year Bull: 1965 Stories: 1.00 ‘Air Condition: Y Wihd GlsLand Descrpion Grd UnlSizeDepl Rate Adj Value i i Ad A 0 0.00 10,0010000.0 10000 Dwelling Valuation tern Qty Size Rate Value

[0 LDA & Rs 303 Bll Holes Rok? Tnpovenent Length Wilh Condon Depa. Teal Value REE34 W. Valley Rood? i DECK 20 o win DECK 300 wnt PORCH wo | * 1918 WH PORCH 00 oe Pasnsiastaieed RID) MH PORCH ooo | & Socata? ngensf aA a MH PORCH 200 30.
Sk e Description Story Size Glass Factor Rate Value Oana, petynedtineD ‘STORAGE 84 0.00 “302° PORCH ° 0.00 1000 | Buh Hoe <= RETAIL STORE 2048 0.00 16589 eb Rid Saaenax > ae Instrument # core Assessed Val: 4,600 pares an Replacement Vale 0 Pomenen Grade Facer (D) a7 User Codes: Phys Depr.% ( 0.000) 0 Dwotng Vatue 0 a Ccommerciat 2000 Datatnanaaiad Previous Vales 20180423 Bidg 40000 Total Imp. 54,600 ‘AtHome Land 10000 -—-Total Land Tate Total Prop. 64,600 a Land Use Value Remarks:

64,

SANITATION OFFICER Upon motion mide, seconded and duly passed by the Board that Kemeth Frank Ball of Honaker, Va, be hired as Sanitation Officer under Public Service

Beployment: Program, Title IT, ‘

Meeting adjourned.

March 3, 1975

At a regular meeting of the Russell County Board of Supervisors held

fat the Courthouse in Lebanon, Virginia on Monday, Maxch 3, 1975 @t 10:00 a.m.

YRESENT: R,W, Dickenson, Chatman Mite Liimen Re ii. Puckett DE, Roy saith Robert J. Bobic, Clerk of Board HD. Campbell, 'D. 8.

Meeting called to order. Minutes of meetings of February 3 and 7th were xead and approved. Haxold Lindsey appeared before the Board in regard to proposed trans~ portation plan for Gunberland Plateau four county area, Board advised they

would study th

plane and take under advisement. arraracrr POS FOR SEER WA Eens, te. : Upon motion made by Herman Puckett, seconded by Roy R. Smith and duly passed by Board that following resolution be adopted: RESOLUTION wrlier resolution, St was resolved to establish an axeavide

"WHEREAS, by agency on aging known as the Appalachian Agency for Semtor Citizens, Tnc., and

WHEREAS, 4t 49 necessary for the counties party to thie agreement to

establish the powers, duties, privileges and authority of said agency, WOW, THEREFORE, BR I RESOLVED: = (@) “that the undersigned counties do hereby establish Articles of Incorporation for a non~-stock, not-for-proflt corporation known as the Appalachtan| Agency for Senior Citizens, Tne., aaid Articles being attached hereto and made

a part hereof: . () tae the duration of the corporation to to be perpetual, unless couninated by the meubers as set forth hereinafter; (e) that the corporation shall exarciae all powers belonging to, and fnherent in, a corporation in the Comonwealth of Virginia, and shalt also exercise sich powers belonging to o: inherent 4n the undexeigned Boards of

Suparvieore, which may be lawfully delegated by sane by vixtue of Section 15.

21,

Virginia Code, in order to carry out the purposes of the corporatior

(@ That. the purposes of the corporation shall be to exist and function ae the official “area agency" for Buchanan, Dickenson, Russell and/or Tazewell, Counties and to do all those things permitted and/or requixed by the Older

wortcans Act, 420.8. Code, chapter 35, of an “aren agency", including planning,

execution of wexvices and coordination of services for the four county area;

protibited by the “Older Americans Act”. Thie will dnelude any and all grants of the “federal” and “state” government, and such funds ae menbers shall donate from

time €o time ox as shall be required of the agency or nenbers for local participa:

ton in any “federal” and/or “atate” grant, (E) ‘hat the corporation shall be terminated by majority vote of the mombers upon termination of area agencies under the Older Anexicane Act or the repeal of that Act. Any property belonging to the corporation at the time of term ination shall be divided

equally divisible, then sold, exchanged or ai

equally

Posesble among all menbers, and if not:

igned to the highest public bidder after sufficient public notice for four weeks, the proceeds to be divided equally among a11 mexbere. Any provisions herein contrary to Federal or State lax] shall not be applicable,

(s) That thio resolution of agreement shall be effective for each county when executed by the Board of Supervisors for that particular county, pursuant to majority vote. ‘The Vote was: ‘Aye: AIL menbere

Nay: None AericrLHs 9F HcoKPORATION

‘i APPALACHIAN AGHNCY FOR SERTOR cxTiZINs, HC. ‘This te to certify that we, the undersigned, desire to, and hereby do, asaociate to incorporate exclusively on a not-for-profit basis under the provis- dons and subject to the requixenents of law of the Consonealth of Virginia. cawerciae 1 The nane of the corporation shall be the Appalachian Agency for Senior Clttzens, Tne. ARELOLE LL This non-stock, not-for-profit corporation 4s organized entirely for the Puxpove of being the official agency for the Counties of Buchenan, Russell and Taxewell, Virginia, to plan, implenent and coordinate services pursuant to and ‘ag permitted by chapter 35, Title 42 of the U. 8. Code, commonly known as the Older Americans Act, an Act designed to promote, through planning and grants, @ higher level of social. services for older or sentor citizens anrcne an The corporation shall be non-atock. awrrcu 1 ‘There shall be one class of three meubers, whose voting rights axe rontxleted aa get forth in Article VIT hereinafter. ARTIGIE ¥ The Board of Directors shall consist of 12 individuals. ‘The Boards of Supervisors of cach county aforenentioned shall choose four menbers each,

initially one menber fron each county serving @ period of firée years, two : members from cach county serving for a period of two years, and one menber

from each county sexving for a period of one year. Thereafter, each novly appointed mesber shall serve for a perfod of two years, A director must be

a duly qualified elector and taxpayer of the county from which he 4s chosen. A

unexpired cern by majority vote of the Board of Supervisors vho appointed the

estgning, deceased oF disabled director: awrxoun vr ‘Tho Corporation shall purchase and maintain an inauramee poliey on bohalé of any person vio in a dixector or officer of safd corporation to protect against: any Hability or claim assorted against him arteing out of Mia enpactty “ a ouch, vhethor or not the corporation has the power to indemnity hm againet iu auch Liability under the provisions of Section 13.1-3.1 of the Code of Vixginka, aroun vox ‘the coxporation may be terminated by majority vote‘ot the menbers upon the tormination of “ares agencies! under the Older Americans Act, the tenainatton

or repeal of that Act, or the fatlure of the State Agency on Aging to designate

the Corporation as an official area agency. Any property belonging to the Corporation at the time of termination shall be divided ae equally a posalble

among all menbers, and if not diviesble, then sold, exchanged or assigned to the

highest public bidder after suffictent public notice for four weeke, and the proceeds divided equally anong all members. Any provision herein contrary to Fodoral or State law shall not be applicable. ARETOLE VIET ‘The initial registered office shall be located at the offices of White, Elliott & Bundy Attorneys, Post Office box 600, Flannagan Avenue, Lebenon, Virginia 24266, ‘the intttal registered agent chall be Janes Wa.ELLiott, Jr.,

whose business address ta the came as the initial registered office, and who is

a resident of Virginia and a aenber of the Virginia State Bar, ARTICLE 1X ‘Tho nuabor of dixectors constituting the inttial Board of Directors shell be 12, they are:

Lawrence Lindsay - Vansant Virginia 24656

Waese Ovens = Vansant, Vixginia 24656 BLM. Thoman —- Grundy, Va. 24614

| Grace Woolridge - Oakwood, Virginia 24631 uth Adkins = Gedar Bluff, Virginia 24609 Paul Brom = Honaker, Visginta 24260 Dewey Gain Dante, Virginia 24297

Charles MoFarlane - Lebanon, Virginia 26266

anerici x ‘The corporation shall be of perpetual duration, unless terminated ao sot forth by @ majority vote of the enbers hereof. ‘ ARTICLE XE ‘The nuober of dixectora may only be changed by amenditent to the 7 Acticles of Incorporation, U

SCHOOL, BOARD

Upon motion made by Herman Puckett, seconded by Miles Willman and duly Passed the following resolution was adopted:

RESOLUTION

WHEREAS, the 1974-75 School Operation Budget: reflects a 40% inerease over: the 1973-74 school budget for purpose of purchasing fuel for Rueeell County Schools; and

WHEREAS, the fuel cost: through March 3, has exeeded the total 1974-75 budget appropriations by $22,662.74; and

WHERXAS, 1 fo antJetpated that additional fuel will be purchased before the ond of the 1974-75 £4scal year,

NOW, THEREFOR, BE IT RESOLVED, that the Russell County School Board requests permission of the Board of Supervisors to make transfer of appropriations 4n the amount of $9,000.00 from Summer School 17h and $21,000.00 from School Yood Services 17e to Operation of School Plant: 1761.

DE TT FURTHER RESOLVED, that the County School Operations Budget appropria| tion be changed ae follows:

Ha Administration $116,592.00

L7b1 Tnstructton 3,737, 020.00

1788 Other Instructional costs ~'539/182.00

17e Attendance & Health Services "99,660.00

1741 Pupil Transportation Services3BL,698 ,00

1742 Replacenent! Transp. Vehicles 59,844.00

Le School Food Services 529,000.00

A7EL Operation of Schoo! Plant 384,151;00 1782 Maintenance of School Plant 162;495;00

Lg. ¥ixed Charges 128,955; 00 37h Sumer. SehooL 16,850.00, 17h haute Education 3;171;00

U7} Other Féueational Programs 15000/00,

‘The Vote wae:

Aye: ALL menbers Nay: None

RUSSEL, COUNTY SCHOOL BOARD Upon Motion made, seconded and duly passed by Board that following resolution be adopted: RESOLUTION,

WHEREAS, under the County Yourd form of Government, the Russell County

Board of Supervisors has the absolute power to appoint the County School Board menbera; and :

WHEREAS, under both State law and the Russell County School Hoard

‘xegulations, it vas alvays understood that after the "AT LARGE” Supervinor had been elected that additional menbers of the Schoo} Rowrd would be appointed; and WHEREAS, acting under the authoriey of Section 22-61 of the 1950 Code of Virginia, as amended, the Russell County Board of Supervisors did appoint Clyde Bostic and Clyde Grizzle to the Russell Gounty School Board on Juine 21, 1974; and WHEREAS, two of the members of the Russell County School Board have deliberately flaunted the decision of the duly elected representatives of Russell County by refusing to allow the eaid Bostic and Grizrle to take their seats and to have their votes counted on the Russell County School Board and have hereby caused millions of dollars of Russell County tax funda to be spent without [proper legal sanction; and

SCHOOL, BOARD

upon motton made by Kerman Puckett, seconded by Miles WiLInen and duly passed the following resolution wae adopted: RESOLUTION

WHEREAS, the 1974-75 School Operation Budget reflects a 40% increase ovor the 1973-74 school budget for purpose of purchasing fuel for Russell County Schoolo; end

WHEREAS, the fuel cost through March 3, has exeoded the totel 1974-75 budget appropriations by $22,662.74; and

WHEREAS, it ie antSetpated that additional fuel will be purchased before the end of the 1974-75 fecal year:

VOW, THRREVORE, BK IU RESOLVED, that the Ru

ell County School Board Foquests permission of the Board of Supervisors to wake transfer of appropriations 4in the amount of $9,900.00 from Summer School 17h and $21,000.00 from School, Food Services 17e to Operation of School Plant 1744,

DE TT FURTHER RESOLVED, that the County School Operations Budget approprial ton be changed ao follows:

1a Administration $ 116,592.00

U7bL Taeerwetion 3,737;020.00

1703 Other Instructtonal costs ~'539}182:00, . Ie. Attendance & Health Services 99,660.00

1741 Pupil ‘Traneportation Services381,698.00 1742 Replacenent’"Tranup. Vehieles 59,8/4.00 . Ie. School Food Servicos 529,000: 00 S7E1 Oparation of School Plant 384, 151700 JER Maintenance of School Flant 162449500 Ig Fixed Charger 138,955: 00 17h Sumer school 116; 850.00, AJL Adute’ Bducation 63)171,00, 17} Other Baucationat Programs 151000.00

‘The Vote was:

Aye: ALL menbers diay: None

RUSSELL COUNTY SCHOOL, BOARD Upon Motion made, seconded and duly passed by Board that ‘following resolution be adopted: : RESOLUTION. WHEREAS, under the County Board forn of Government, the Russell County Board of Supervisors has the absolute power to appoint the County Schoo} Board menbera; and WHEREAS, under both State law and the Russell County School Board frogulations, it was alvays understood that after the "AT LARGE” Supervieor had ‘been lected that additional menbere of the School Board would be appointed; and ‘WHEREAS, acting under the authority of Section 22-61 of the 1950 Gode of Virginia, ae amended, the Russell County Board of Supervisors did appoint Clyde Bootie and Glyde Grizzle to the Russel] County School Board on June 21, 1974; and WHEREAS, two of the members of the Russell County School Board have deliberately flaunted the decioion of the duly elected representatives of

Russell County by refusing to aliog che eald Bostic and Grizele to take thet:

‘seats and to have their votes counted on the Russell County School Board and have

thereby caused millions of dollare of Russell County tax Funds co be spent without

proper Legal sanction; and

have accospLiched the above by holding illegal weetinge and electing Legal chaixmen dn violation of Virginia law and RueselL County School regulations; and WHEREAS, hie Board has after an exhaustive atudy,coneluded that there

Se much misma

wwenent und waste and politics In the Russell County School system; NOW, THERKFORI, WH 21 RESOLVED by the Rusnell County Board of Supervisors that henceforth no tax funds of thie County over $25.00 shall be expended by oF for the Russell County School. Systen ox any progran under ite Juriadletion wless At be paid by check countersigned by the Russell Gounty Adeinintrator: and DM 40 FURTHER RESOLVED, that the Russell County Adwintatrator ts hereby ordered not to countersign any such check without fret receiving the contract,

order, ox Snvotee upon which the expenditure Le based signed by no Leas than thr

of the five wenbers of the Russell County School Board aa approving the sane; and

Bi UT FURTHER RESOLVED, that oubject to the lave of Virginia, anyone elgning any euch check over $25.00 from Russell County funde for any School Boord expense without a copy of auch signed contract or invoice shall be held personally Liable for the sane and the Gosmomealth’s Attorney ( with the help of the law firm of Smith, Robinson and Vinyard if necessary) 19 hereby instructed to take any and all legal proceedings to regain any suns spent or paid in violation of this resolution

‘The only BXGEPTION to thie resolution ehall be checks to teachers

bus drivers, maintenance personnal, cafeteria. workers, and other school personme/ | Ihieed for the 1974-75 school Year’ paid for salary under thelr eontracts,” such

salary checks may be pald without the contracta but they must nevertheless be ‘signed by the Gounty Adninietrator. ‘The Vote vas: Aye: De. Roy Smith, Miles HitIman and R. W. Dickenson Hernan Puckett abstained from voting, ‘TOWN HALL BUILDING

Richard Cozzolino, Town Manager appeared before the Board with regard

to negotiating sale of old tow hall building to the County. the purchase

price asked was $22,500.00 plus seven yeax free lease for ground Floor acetion

to be used by Fire Department as now being occupied.

Board advised they would consider eaid offer and advise of thelr

decision’ by Thursday of thie week. RUSSELL COUNTY WATER & SEWER AUTHORTTY Upon motion made, seconded and duly passed by the Board that the following naned be and hereby 42 appointed to che Russell County Water and Sewer

Authority Comittee for a three year term to run from 3-6-75 thru 3-6-78;

dfobn Minaban ! Pred PALIIps CBD. Hilton, AL 8! Conpeon Séan’Banner (replacing Jack W1Jton) .

COSTS RELATING TO CANNERTES 70 BR PATD FROM RRVENUE, SHARING Upon motion made, seconded and duly passed by Hoard that W. W. Barrett, ‘Treasurer, be and hereby is directed to pay to Beeson & Besson, Architects, Charles R. Day, Associate, the amount of $6,371.40 as architect’s fee and to | pay to J. G, Adame Bublders, Ine., $8,802.18 which said amount being due tn

accordance with Certificate for payment no. 1 with regard to work completed

by J. G. Adams, BusAders, Tne. on Castlewood and Honaker Gannerten, 1 rotainage of 10%, Said payments to be charged to Revenve Sharing account. : ‘The Vote waa: ! Aye: AML mesbors Nay: None [ERBANOW INSURANCE AGENCY

Upon motion made, seconded and duly passed that warrants be Sssvod An payment of premiums die for policy no. SMP 398176 with USF & G $1492.00, : hla bathg second Instullnent and policy no. 5XL 16 311 IMC Rother & Machinery policy ~ three year torn $259,00;and plicy OPS 38936 USK & @ Worlwen’e Compensation $1847, 00

Te 4e further cesolved that coverage on Dente Conmuntty Conter be added Co coverage LF not alveady inoured the Vote waa : Ayer ALL menbers ’ Nay: None

DANTE COMMMINETY CENTER

Ne. Gene Hilton appeared befoxe the Board’with regard to materiale needed to get Dante Comunity Center into operating condition and to get ramp constructed at butlding, the Board, upon notion made by Herman Puckett, seconded by De, Roy Saith and duly passed Robert J. Bobie, Gounty Adminsotrator, be authorized to work with Mx. Tilton in purchasing neeiod equipment for Contes, and lao authorize Jerry Ingle to construct ramp at Labor bid of $710.00.

DIELS APPROVED

‘Upon motion made, seconded and duly passed that btile, ae presented, bbe and hereby are approved for payment. .

‘SWORDS GRERK COMMUNITY. CENTER . Upon motion made, seconded and duly passed that Robert J. Bobi, County

Administrator be ond he hereby ie authorized to work with personnel of Swords creck Community Center with regard to purchasing needed furnishings and materials Ad buflaing.

to repair RUSSELL COUNTY EDUCATION ASSOGTATTON

Cheryl. Wallace, representing Russell County Education Association

appenred before Board and presented signed petitions from teachers of each county school asking that when considering 75-76 budget that county pay 100%

of health Ineurance coverage; 12% cost of Living expenses and relief from

duty thru Coacher aide of at Least one period each day. Mrs. Wallace state *

that health inourance coverage was first priority and that several Insurance

Conpiinies had been saked to present bids for

dd group coverage.

HIGHWAY DEPARTMENT

upon motion made, seconded and duly passed that following resolution be

adopted: RESOLUTION

WHEREAS, Secondary Route 637, from Int. Rte, 624 to 0.07 MS Rte. 803,

distance of 0.10 miles, has been altered, and a new road has been constructed

and approved by the State Highway Conaisstoner, which new road serves the same citizens as the road so altered; ‘md

WHEREAS, certain sections of this new road follow new locations, these ‘being show on the attached sketch titled, "Changes tn Secéndary System Due to Relocation and Construction on Route 637, Budget Tten 0637-6054 dated at Lebanon, Virginia February 24, 1975.

NOW, THEREVORE, BE IT RESOLVED: That the portions.of Secondary Route 637, i.e., Section 4 and 5, show in xed on the sketch titled, “changes in Secondary System Due to Relocation and Construction on Route 637, Budget Ttem 0637-6054, dated at Lebanon, Virginia February 24, 1975", a total. distance of 0.10 miles, be and hereby is, added to the Secondary System of State Highways, pursuant to Section 33.1-229 of the Code of Virginia of 1950, as amended;

‘AND PURTHER, that the State Highway Commission be requested to take necessary action to discontinse the sections of old location, t.e., Section 2 and 3, showm in yellow on the aforenentioned oketch, @ total distance of 0.07 miles, as a part of the secondary System of State Highways as provided in Section 33.1-150 of the Code of Virginia of 1950, as amended,

HXGHWAY DEPARTMENT Upon motion made, seconded and duly passed by the Board that the follow ng resolution be adopted: RESOLUTION VHEREAS, Secondary Route 636, from Int. Rte. 633, to 0.22 miles §.E.

Rt. 633, a distance of 0,22 miles, has been altered and a new road has been

WHEREAS, certain sections of thts new rond follow ney locations, thes

tivlod, "Changes tn Secondary System Due to

being show on the attached aket Relocation and Construction on Route 636, Profect 0636-083-133, C501 dated at Richnond, Virginia 2-20-75."

NOW, THEREFORE, BE IT RESOLVED: That the portions of Secondary Route 636 i.e, section 2, shown in xed on the akotch titled, "Changes dn Secondary

Syatem Due to Relocation and Construction on Route 636, Project 0636-083-133, 0501,

dated at Richsond, Vixginia 2-20-75", n total distance of 0.443 miles, be and horeby 18, added to the Secondary System of State Highways, pursuant to Section

33,1-229 off the Cole of Virginia of 1950, an ancnded,

‘nd further, that the sectons of old location, 4.8., Section 3, show {in blue on the aforesention sketeh, a totel distance of 0.14 mites, be, and tha sane hereby 16 abandoned as a public road, pursuant to Section 33.1-155 of tha ode of Virginia of 1950, an amended. 1975 Nattonal vtlatite Week Proclamation

‘Upon motion made, seconded and duly passed that the folLoving

resolution be adopted: RESOLUTION

WIRREAS, the W1d2ife beetowed by Nature upon our world has ever been 4 source of beauty, Inspixation and enjoyent Co the people of Russell county; and,

WHEREAS, thio same wildlife brings many other benefits to min and file wivilization; and

WHEREAS, many forns of wildlife aze prospering, many othere need our help; and ‘

\ WEREAS, eftizen concern Le alway needed, to foster and perpetuate

conditions enhancing survival of wildlife; and

WHEREAS, the preservation of wildlife habitat ie. the single nost importan factor in wil0LiFe conservation; and.

WHEREAS, the period Maxch 16 ~22, 1975 has been designated as a spectal time for expression of concern for wildlife habitat; now, therefore,

ME LT RESOLVED, that the Board of Supervisors of Russell County do hereby join the National WildLite Federation in proclaiming March 16 ~ 22, 1975, @ National WiLELife Week, uring our efeivenry to affiea with tha Fedevation that:

‘We Care About Wildlife Habitat." Meotisig adjourned.

fe Prachere BW, Matediensen —

MARCH 6, 1975 At a called meeting of the Russell County Board of Supervisors held at Courthouse in Lebanon, Va, on March 6, 1975.

PRESENT: R. W. Dickenson, Chatzman . Miles Hitman RW. Puckett DR. Roy Saath Robert J. Robie, Clerk of Board Frank Norris, Resident Engineer - Dept, of Highways

Meeting called to order,

Upon motion made by Miles Willman, seconded by Roy Saith and duly passed

by Noard that: following resolution be adopted: RESOLUTION

WHEREAS, $614,400 vas appropriated 4n the 1974-75 Capital Outlay Budget: for the construction of the Russell County Vocational, School addition: and

VKEREAS, payments in the asount of $578,742.44 have been made as of February 3, 1975; and

WHEREAS, Click Construction Gompany representative hae eotinated that as of June 30, 1975, they will have completed and billed the Russell Gounty School Board for an addittonal $575,000. in excess of the $614,400. originally budgeted; and

‘WEREAS, appropriations from the Roard of Supervisois are insufficient

to make full. payment for the additional $575,000. and construction cannot continue without said appropriation; and WHEREAS, $75,000 of the requixed $149,500 local matching money 1e available}

and ean be transferred from the County School Operating Budget

WoW, THEREFORE BE IT RESOLVED, that because of the aforementioned reasons, the Russell, Gounty Schodl Board respectfully requests that the Russell. County Board of Supervisors increase the Capital Outlay Budget appropriations by $288,461 thus dtiereasing the Capital Outlay Budget total from $1,225,307 to 91, 513,768,

‘Me LY FURTHER RESOLVED, that the School Board requests that $75,000 be transferred from the County Schoo} Operating Fund to the Capital Outlay and Debt Service Fmd in oxder that construction may continue on the Russell County Vocational School addition.

‘The Vote wae: wave: R, W. Dickenson, Miles Wildman and Roy Smith

R. H, Puckett not present: ‘antuaT, ROAD MBETING ‘The annual 'fodd meeting of representative of the Department of Highways with the Board of Supervisors and the citizens,‘ saws having been advertiacd as “requixed by statute, Mrs Frank NorrivpRieident Engineer for the Department sd with che Board ant

of Highvays for Russell County, met with the Board and diseu citizens present, the plane and proposals fox the expenditure of che Secondary

Road Funds allocated to Russell Coumty for the £{seal year beginning July 1,

1975, after which digeussion the aenbere of the Board of Supervéaors agreed to

aubmit thelr recommendatdona in order of priority at a later date,

Meeting adjourned. 9 pbrec a ”

fat

MARCH 14, 1975

‘At an adjournsd . nooting of tho Russell County Roard of Supervisors on lPriday the 14th day of March, 1975, held at the Courthouse in Lebanon, Virgink fat 10:00 a.m, YRISHNT: Bl. Dickenson, Chadxman

Dr. Roy * Sith Upori mation made, seconded and duly passed by the Board that the following resolution be adopted:

RESOLUTION

WHEREAS, the Russell Co

ty Board of Supervisors has had a suit

filed against it by Harold Mitchell and G. B. Yates alleging to be « majority lof the Russet County Sclieot Board; and

WHEREAS, S. Strothor Swith, TIT, of the law fit of Saith, Robinson Ij Vinyard, As an Attorney Who it especially knowledgeable about Virginia School Law and especiatiy with the situation im Russell County; and,

WHEREAS, the Connonveaith’s Attorney of Russell County 4s heavily loverburdoned with the criminal docket of Russell county; . TUREFORE, BH IT RESOLVED, that tho Commonwealth’s Attorney is hereby Jdirected to retain the assistance of tho law firm of Smith, Robinson § Vinyard

jto draw a11 pleadings and to assist in the arguing of said litigation, at an hourly; rate of $45.00 por hour, plus-thoix expenses, as invoiced on a monthly basis,

which fo0s, the County Adninistrator is hereby dizectea to pay

Ithe Voto was:

Jaye: R. W. Dickenson, Miles Hillman and Dr. Roy R. ‘Suith fe. Hh. Puckett not present.

Meoting adjourned

APRIL 7, 1975 At a regular pooting of the Russell County Board of Supervicors he at the Courthouse in Lebanon on April. 7, 1975, at 10:00 a.m. PREGHNT: R. W. Dickenson, Chartman RL. Buekeee Mites itiliman Dr. Roy Re Sith H.'D, Campbell, D. 8. R. J! Boble, Clerk of Board Meeting called to order, . Minutes of meetings of March 3, Narch 6, and Maxeh 14, were read and approved. [LRRANON TOWN HALL seconded and duly passed by the Board that, Toym of,

Lebanon be made the following offer with regard to purchasing the building located

Upon motion made,

at the back of the courthouse formerly used by town offices:

1, $15,000.00 purchase price with five year free Lease resexved

for use by Fire Departuent of lover section of building as now odeupied by eatd

Fire Department; of

April 7, 1975

Secondary Syatem Addition

Russell County ——

een Virginie 20224

Gentlemen:

Aw requested in the following is hereby

Copies: Mr. A, S. Mattox

Mr, J.P. Mills, Jr.

Mr. A. 8. Brown,

Mr. J. F. Turner cot Mr. L, H. Dawson, Jee

Mr. Frank Norris’= Lebanon

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RUSSELL COUNTY, VIRGINIA DEPUTY EMERGENCY MANAGEMENT

COORDINATOR

Russell County, VA, is seeking a part-time Deputy Emergency Management Coordinator. This person will work directly for the Emergency Management Coordinator. This position will normally work 29 hours per week but may include additional hours during an emergency response. Hourly rate is based on education and experience.

Job duties include researching, submission, and administration of federal and state grants; planning and implementing disaster response plans and activities; recovery and mitigation; coordinating activities in the Emergency Operations Center (EOP) during emergencies; designing and participating in local and regional exercises; performing damage assessments and reimbursement requests; developing and presenting public education information; assist in managing grants; advising coordinator and administrator in emergency management matters; maintaining and updating emergency operations plan; and performing other duties as required.

Applicant requirements include any combination of education and experience in Emergency Management or a service-related field. Preference given to individuals with professional experience in the field of Emergency Management or Emergency Services.

Program training of FEMA Series ICS 100, 200, 300, 400, 700, and 800 is required within one year of employment.

Qualified candidates should submit a county application to the County Administration Office. The position will remain open until filled. After a review of applications submitted by interested candidates, the county will interview candidates who most closely meet the established criteria.

Hiring for Russell County shall be accomplished without regard to race, color, religion, national origin, gender, pregnancy, childbirth or related medical conditions, age, marital status, or disability unless otherwise permitted by County policy or applicable law. Applicants hired by the County must be citizens of the United States or legally authorized to work in the United States. Reasonable accommodations will be provided for persons with disabilities if requested.

RUSSELL COUNTY, VIRGINIA

DEPUTY EMERGENCY MANAGEMENT COORDINATOR

Russell County, VA, is seeking a part-time Deputy EmergencyManagement Coordinator. This person will work directly for the Emergency Management Coordinator. This position will normally work 29 hours per week but may include additional hours during an emergency response. Hourly rate is based on education and experience.

Program training of FEMA Series ICS 100, 200, 300, 400, 700, and 800 is required within one year of employment.

Hiring for Russell County shall be accomplished without regard to race, color, religion, national origin, gender, pregnancy, childbirth or related medical conditions, age, marital status,

or disability unless otherwise permitted by County policy or applicable law. Applicants hired by the County must be citizens of the United States or legally authorized to work in the United States. Reasonable accommodations will be provided for persons with disabilities if requested.

June 21,2021

Dear Lonzo Lester,

1am submitting this letter of resignation as I have been offered a position that will enhance my career. I have enjoyed ‘my time spent as the tourism coordinator and all I have been able to accomplish,

Thave gained much experience and thank you for the opportunity to have worked at Russell County. I would like to help make this a smooth transition. Iam offering a two week notice with my last day being July 6, 2021

Sincerely,

Newthor are

Heather Powers

Russell County Board of Supervisors 276-889-8000 Travel Request Approval Form

[Date Submitted Employee Name(s) Freda cS peeroy ) Chuan NO ING Department ZOMNSSionNer A The Revenie_

Phone Dor BA- SONS

Email (optional)

Destination Vitara beacdln

Pupeseottravel Commissioner Of Revenue Conference —

Anticipated Expenses

hype of Expense Description of Expense Dally Expenses # Of Total Expenses Amt Approved

[Airfare

|Ground Transportation

|Conf/Registration Fees 70-2 Lodging Macrich vi Pine Beak 148 00 Meats and Tips TElapliors ecch edayt 177" Ggg HO

Miteage

other

Dare : Ocr- VI- 2) Grand Total 1708 Employee Signature Bre Ao. Sem, D Date Signed b- [ = a |

ICo Admin Signature Date Approved

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive, Suite A · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

VIRGINIA: AT A REGULARLY SCHEDULED MEETING OF THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA HELD AT THE BOARD OF SUPERVISORS MEETING ROOM LOCATED AT 131 HIGHLAND DIRIVE, SUITE A, LEBANON, VIRGINIA, THE FOLLOWING RESOLUTION WAS ADOPTED, UPON A MOTION AND SECOND, JULY 12, 2021.

RESOLUTION OF SUPPORT FOR

THE VIRGINIA COALFIELD ECONOMIC DEVELOPMENT AUTHORITY

WHEREAS, coal and gas resources are continually extracted from Russell County as a

producer of coal and gas in the Commonwealth of Virginia;

WHEREAS, automation of industry and environmental regulations have greatly

diminished the local employment and investment created by the coal and gas industries in

Russell County;

WHEREAS, the Virginia Coalfield Economic Development authority (VECDA) is the

primary means of fostering diversification of the County’s economy away from dependence

on the coal and gas industries;

WHEREAS, the Board finds that VCEDA is a critical economic development tool for

Russell County, based on the hundreds of jobs retained or created in Russell County over the

last four years with VCEDA financing, the hundreds currently being created due to VCEDA’s

financial incentives, and the many, many more created or retained through VCEDA’s efforts

over its long history.

WHEREAS, pursuant to legislation passed in the 2021 Session of the General Assembly

a commission has been appointed to discuss reallocation of VECEDA’s primary source of

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice Chairman Lonzo Lester

District 3 District 1 County Administrator

RESOLUTION OF SUPPORT FOR THE VIRGINIA COALFIELD ECONOMIC DEVELOPMENT AUTHORITY

WHEREAS, coal and gas resources are continually extracted from Russell County as a

producer of coal and gas in the Commonwealth of Virginia;

WHEREAS, automation of industry and environmental regulations have greatly diminished the local employment and investment created by the coal and gas industries in

Russell County;

WHEREAS, the Virginia Coalfield Economic Development authority (VECDA) is the primary means of fostering diversification of the County’s economy away from dependence

on the coal and gas industries;

WHEREAS, the Board finds that VCEDA is a critical economic development tool for Russell County, based on the hundreds of jobs retained or created in Russell County over the last four years with VCEDA financing, the hundreds currently being created due to VCEDA’s financial incentives, and the many, many more created or retained through VCEDA’s efforts

over its long history.

WHEREAS, pursuant to legislation passed in the 2021 Session of the General Assembly a commission has been appointed to discuss reallocation of VECEDA’s primary source of Russell County Government Center

137 Highland Drive, Suite A - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

[Type here]

funding to institutions which may or may not be as successful in the field of economic

development and may or may concentrate their efforts in Russell County as VCEDA has;

NOW THEREFORE, be it RESOLVED that the Russell County Board of supervisors hereby

reaffirms its support of VCEDA and its opposition to any defunding of its programs or

diversion of its resources to other entities.

It is RESOLVED this 12th day of July, 2021.

ATTEST:

Rebecca Dye, Chairperson Lonzo Lester
Board of Supervisors Russell County Administrator

RECORDED VOTE:

MEMBERS ABSENT: ________________________ AYES: ______ Nays: ______

[Type here]

funding to institutions which may or may not be as successful in the field of economic

development and may or may concentrate their efforts in Russell County as VCEDA has;

NOW THEREFORE, be it RESOLVED that the Russell County Board of supervisors hereby reaffirms its support of VCEDA and its opposition to any defunding of its programs or

diversion of its resources to other entities. It is RESOLVED this 12" day of July, 2021.

ATTEST:

Rebecca Dye, Chairperson Lonzo Lester Board of Supervisors Russell County Adi

RECORDED VOTE:

MEMBERS ABSENT: AYES: Nays:

MONTHLY BANK BALANCES

May 31, 2021

Regular Account 6,893,278.87 Employee Insurance 5,458,533.05, Employee Claims Account 7,000.00 Non-Judicial Reals Estate Sales 3,145.48 Russell Co. Housing Fund 4,424.36 School Textbook 57,462.26 Sheriff Domestic Violence 1,372.39 Petty Cash Treasurer 4,059.70 Sheriff Seized Assets 58,669.22 Sheriff Restitution 15,022.30 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets. 31,711.52 Sheriff Federal Forfeited Assets 7,525.83 Comm Attomey Fed Justice Forfeited Assets 128,076.36 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,918.33 Sheriff Calendar Fund 857.31 Sheriff Special Projuects 39,751.83 SSI Recipients 5,600.16 First Sentinel Bank 4,000.00 Bank of Honaker 16,577.10 New Peoples Bank 86,569.63 Certificates of Deposit General 49,575.00 ‘Treasurer’s Money Market 2,895, 124.50 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 15,789,574.70 Cash In Office 1,879.20 Petty Cash 100.00

TOTAL CASH 15,791,553.90

DATE May 31, 2021 ACCOUNT DEBIT CREDIT

Cash in Office 7,879.20 Cash in Bank 15,789,574.70 Petty Cash 100.00 General Fund 4,833,803.41 Non-Judicial Real Estate Sales 3,145.48 Sheriff In State Trip 30,861.95 Sheriff Dare Fund 700.00 Sheriff Seized Assets 56,669.22 Sheriff Restitution 15,022.30 Sheriff Forfeited Assets 33.70 ‘Comm Attorney Forfeited Assets 31,711.62 Honaker Library Donations 24,763.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,525.83 Sheriff Domestic Violence 1,372.39 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attorney Fed Justice 726,076.36 Sheriff Fed Justice Forfeited 7,918.33, Sheriff Calendar Fund 857.31 Sheriffs Special Projects, 39,751.83 Social Services (394,921.62) ‘Swva Asap 14,255.99 Coal Road Improvement 466,841.97 CSA (464,763.53) School Fund 7,200,259.15 School Food 7,031,050.96 School Textbook 57,462.26 Regional Adult Education 256,232.71 Petty Cash Treasurer 1,059.70 ‘COVID 19 177,211.35 Litter Fund Trash Pickup (17,805.35) ‘American Rescue Act, 2,582,009.50 ‘Current Credit (0.79 ‘Current Debit 14.44 Title XX 17,321.05 SSI Recipients 5,600.16 Damage Stamp Fund 2,823.98 Valley Heights 77,645.74 Dante Sewer 53,706.00 ‘Employee Health Insurance 5 ,458,533.05 ‘Employee Insurance Claims 7,000.00 Taw Library 58,701.57 Special Welfare 47,645.74 Housing Fund #2 7,700.00 Russell Co Health & Fitness 732,865.92 Cannery (172,485.66) WIB 10,051.75

Total

15,791,553.90

May 13, 2021 ‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on May 13, 2021 at 5:30 P.M. via conference call pursuant to the Russell County Emergency Ordinance of April 6, 2020.

MEMBERS,

PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member John Stamper, Member Donnie Christian, Member Tony Dodi, Member

ABSENT: Scott Gilmer, Member Jarred Glass, Member

STAFF: Katherine Patton, Attorney The Chairman called the meeting to order at 5:32 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Donnie Christian, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the April 8, 2021 meeting.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

FINANCIAL REPORT Upon motion made by Tony Dodi, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the April 2021 financial reports and pay invoices presented.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian

Absent: S. Gilmer, J. Glass

Nay: None

PUBLIC/GUEST PRESENTATIONS No guest presentations.

ATTORNEY’S REPORT The attorney presented a resolution in memory of Sam Whited.

Upon motion made by Donnie Christian, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia adopting a resolution celebrating the life and memory of Sam Whited.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: §. Gilmer, J. Glass

Nay: None

CHAIRMAN’S REPORT The IDA has been requested to provide a letter of support to VCEDA for Trendy Belle Boutique’s seed capital grant.

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to provide a letter of support to VCEDA for Trendy Belle Boutique’s seed capital grant.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

DSS has asked the IDA to assist in the cost of bullet-proof glass at the front entrance to their office. The IDA did not believe this improvement was the responsibility of the IDA Board. There was a suggestion to check with the county administrator to see if Care’s Act money could be used for the improvement. The IDA took no action on this matter.

CLOSED SESSION Upon motion made by Richard Lockridge, second by Donnie Christian Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1)

Personnel (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Roll Call Vote was: Aye: R. Lockridge, C, Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Tony Dodi, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: 8. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed ion and (2) lawfully permitted to be so discussed under the provision of the

s Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:

Ernie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia approving the temporary lease with the Department of General Services for the Probation Office to occupy space in the Government Center during construction of their new building.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: §. Gilmer, J. Glass Nay: None PUBLIC COMMENT No public comment ADJOURNMENT

Upon motion made by Richard Lockridge, second by John Stamper, and duly approved by the Industrial Development Authority of Russell County, Virginia to conduct the June 2021 meeting in-person at the Russell Conference Center, June 10, 2021 at 5:30 PM

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 7:35 PM

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S, Gilmer, J. Glass

Nay: None

MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEETING

MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public Service Authority held at held at 137 Highland Drive Lebanon, VA 24266 on this 15th day of June 2021 at 6:00 PM.

The following members were present, constituting a quorum (4): Carter MeGlothlin, Chairman;

Cuba Porter, Vice Chairman;

Chris Dye;

Clifford Hess;

David Edmonds, Jr.; and

Rhonda Lester, Secretary.

Also present:

Harvey Hart, RCPSA Director James Baker, T&L;

Rita Baker, T&L; and

Katie Patton, Legal Counsel.

All the above directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called.

Carter McGlothlin acted as Chairperson of the meeting and Rhonda Lester as Secretary of the

meeting.

Carter McGlothlin opened the meeting with the Pledge of Allegiance followed by a prayer led by Cuba Porter.

. Approve Agenda -

Motion to amend the agenda to add Green Valley Property Issue to Old Business and Executive Session after New Business made by Chris Dye, seconded by Cuba Porter, and unanimously adopted.

Minutes of the last meeting dated May 18, 2021 were reviewed and, motion to approve as read

made by Chris Dye, seconded by Clifford Hess and unanimously adopted.

Public Comments: None

. Harvey Hart, RCPSA Director, presented to the meeting:

Bank Activity and Account Balances Reports

1|Page

lh.

Motion to adopt financial reports as presented made by Clifford Hess, seconded by David Edmonds, Jr, and unanimously adopted.

Harvey Hart, RCPSA Director, presented to the meeting:

Water Loss Reports

Rita Baker with Thompson & Litton presented to the meeting the following project updates from May 18, 2021 to date:

BELFAST PH II Installed 560 LF of %-inch line and (6) Meters. Received VDH approval to place customers into service.

¢ GLADE HOLLOW/GLADE HILL PROJECT Installed 1,329 LF of 8-inch line, (1) 8-inch Gate Valve, (1) 6-inch Gate Valve.

Old Business to Discuss:

a) Chris Dye suggested to the Board that the PSA offer Mr. Mitchell $75.00 per month to mow the Green Valley property that is adjacent to his property; Katie Patton, Legal Counsel advised that due to Mr. Mitchell not owning a lawn service business, this would not be in compliance with the PSA’s Small Purchase Policy.

. New Business to Discuss:

a) Motion to approve Resolution for obtaining financial assistance with Rural Development in the purchase of equipment made by Chris Dye, seconded by Clifford Hess, and unanimously adopted.

b). Motion to approve 2020 Financial Audit made by Chris Dye, seconded by Cuba Porter and unanimously adopted.

©) Motion to accept Owens CPA & Associates PC’s Proposal for RFP #21-1A-001 Auditing Services for June 30, 2021 and authorize the Director to negotiate a contract for services made by Clifford Hess, seconded by Cuba Porter and unanimously adopted,

Motion to approve revisions to the Service Rules and Regulations regarding removing late fees from payment plan accounts made by Cuba Porter, seconded by Chris Dye, and unanimously adopted,

©) Motion to approve annual employee pay rate increases and promotions made by Chris Dye, seconded by Clifford Hess, and unanimously adopted.

21Page

£) Motion to reappoint Rhonda Lester as Secretary of the Russell County Public Service Authority Board for a one-year term made by Chris Dye, seconded by Clifford Hess, and unanimously adopted.

14, Motion to go into executive session pursuant to VA code 2.2-3711 (A) (7) Consultation with legal counsel regarding Crossroads Engineering made by Cuba Porter, seconded by Chris Dye, and unanimously adopted.

Motion made by Chris Dye seconded by Clifford Hess, and duly approved by the Board of Directors to return to regular session.

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Directors upon the Roll Call certifies that to the best of their knowledge (D only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Directors,

Any member of the Board of Directors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place

‘Are there any who believe a departure has taken place? Secing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

s taken, Yes

Aroll call vote w: Carter MeGlothli Clifford Hess: Yes

Cuba Porter: Yes

Chris Dye: Yes

Joe Huff: Absent

Donnie Christian: Absent David Edmonds, Jr.: Yes

Yes: 5 No: 0 Absent: 2

By a majority vote, motion to return to regular session was approved. 15, Matters presented by the Board:

Harvey Hart reported to the Board that he, Carter McGlothlin, and David Edmonds, Jr. met with Lonzo Lester and Rebecca Dye with RCBOS regarding fire hydrants that need repaired

3/Page

and/or replaced in the county. They were advised to get quotes on the costs for repairs/replacement and present to RCBOS for potential funding,

There being no further business to come before the meeting, a motion to adjourn at 7:31 PM was made by Cuba Porter seconded by David Edmonds, Jr., and adopted.

‘The next meeting is scheduled for July 20, 2021 at 6:00 PM.

Dated in the Commonwealth of Virginia on the 15h day of June 2021.

(Signature)

Secretary Name: Rhonda Lester

4|Page

P.O Box 1208 office: 276-889-8000 137 Highland Drive cell: 276-254-0014 Lebanon, VA 24266 email: [email protected]

COUNTY VIRGINIA

June highlights

RUSSELL COUNTY CONFERENCE CENTER

June 1, 2021

The following is a list of the Russell County Conference Center events for the month of June.

Date Event Event Type Space 06/03/21 Election Officer Training Individual Full Diana Shorter Event $0 6/04/21 Dance Recital Community Full Shannon Caudill Event $25 06/05/24 Graduation Party Full Angie Amos $125 6/09/24 \VDOT HR Policy Training Individual Full Mitzi Wiliams: Event $135 os/10/21 IDA Monthly Meeting Community Full Heather Music Event $0 06/12/21 Baby Shower Individual Full McKenna Parrott Event $25

osita21 ‘SWVA Workforce Development Board Training Individual Halt Pam Ratliff Event $135 osrtsi21 ‘SWVA Workforce Development Board Case Manger Individual Halt Misiabs Event $125 Pam Rati

osnter21 Cumberland Plateau Health District Induvial Full Paige Lucas Event $0

osrt721 Glowing n the Dark Dance Community Full Rosey Music Event $135

osiig21 Castlewood High School Class of 1976 Reunion Individual Full Teresa Kestner Event $125

o6r2s21 Mountain Movers Meeting Community Ful Kevin Blankenship Event $135

osr22r21 VOT HR Policy Training Individual Full Mitzi Wiliams Event $136

osrearet Russell Job Fair Community Full Rachel Patton Event $0

06/26/24 Cumberland Mountain Day Services Annual Prom Individual Full Tonya Holmes Event $125

06/27/24 First Birthday Party Individual Full Braydon & Samantha Plaster Event $125

06/29/21 Appalachian Substance Abuse Coalition Individual Full Dustin Keith Event $135

(Total: $1,485.00)

$500.00

Final Total = $ 1,485.00

With the Governor Northam Ii

booking at full capacity.

‘ing Covid-19 restrictions we are now

THE RUSSELL COUNTY TRANSPORTATIO AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON JUNE 9TH 2021

MEMBERS & GUEST PRESENT EUGENE FERGUSON LINDA CROSS MIKE O’QUINN GARY DOTSON TIM LOVELACE TONY MAXFIELD HENRY STINSON = CARL RHEA

GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA 1-GUARD RAILS REPLACED AS DAMAGED 2-RT 58E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED

FROM A FALLEN TREE 3-RT 657 NEEDS GUARD RAIL INSTALLED 1/8 MILE SOUTH OF RT. 658 FIRST BRICK

HOUSE ON THE LEFT CAUSED BY A WRECK

4-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV. 5-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED

6-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED.

7-NEW GARDEN /CLEVELAND ROAD END OF GUARD RAIL DAMAGED. HAS BEEN TURNED IN

8-RT 67 GUARD RAIL DOWN AT DAISY LANE PERKINS CHAPEL END SECTION MISSING

SHOULDER REPAIR AND POT HOLE ‘LRT 651 ROMANS RIDGE TWO LARGE POT HOLES GETTING WORSE. WILL SCHEDULE WHEN MOWING IS COMPLETE

2Rt 19S/949 needs signs warning of an intersection or/and watch vehicle turn. SIGN ORDERED GIVEN TO BRISTOL DEPT. TRAFFIC

3-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION ESPECIALLY DURING FREEZING WEATHER. PIPE TO BE CLEANED /VDOT

4-RT 58 EAST TURNING LANE TO EVERGREEN SECTION SETTLED DOWN ONTO RT 847 EXTERMELY WORSE WILL CHECK FOR REPAIRS

5-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring being evaluated for permanent repairs. Getting worse SLIDE ABOVE THE ROAD, SCHEDULED FOR REPAIRS

6-RT 65/609 INTERSECTION TREE BLOCKING VIEW PULLIN OUT ONTO RT 65

7-RT 58 EAST HAWKINS MILL BRIDGE NEEDS PAVING ON BOTH ENDS TO ELIMATE THE RUFF ENTERANCE AND EXIT WILL REVIEW

8-RT- 67 MAPLES GAP A CURVE NEEDS A TRUCK ENTERING SIGNS AND LOW HEIGTH CHEVRON SIGNS INSTALLED. TURNED OVER TO BRISTOL

9-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROADFIRSR MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE REMOVED. NOT SURE OF THE LOCATION. GARY DOTSON SHOWED JEFF CAMPBELL FROM VDOT AND WE DISCUSSED THE CONCERNS 10-RT 82 IN HORSE SHOE CURVE A CHEVRON SIGN DOWN .WILL REPORT TO SIGN.

11-RT 63 LARGE POT ON THE INSIDE OF A CURVE BETWEEN THE CLINIC AND TRASH SITE ALSO RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE

CLINIC. WILL PUT ON SCHEDULE FOR REPAIR

12-Rt 665 past the ball park road falling in just pass 600 intersection WILL MONITOR PUT ON SCHEDULE TO REPAIR

13-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK. WILL SCHEDULE LABOR FOR BRUSH TO BE CUT

14-RT 651 HUBBARD TOWN RD. TWO LARGE POT HOLE ROAD CUTS OFFF TO THE LEFT NOT THE SAME AS #1.

15-RT 67 RAILROAD CROSSING ROAD TORN UP BETWEEN THE TRACKS. REQUEST VDOT TO NOTIFY RR

16-RT 635 HORTON RIDGE NARROW ROAD CURVE NEEDS TO BE WIDNED. NEED EXACT LOCATION RABBIT HOLLOW RD. WHERE SCHOOL BUS SIGN IS LOCATED 1/3 MILE FROM RT. 67 UP HORTON RIDGE.

17-RT 621 SKEENS FORK PIPE CAUSING ROAD TO HOOVE UP NEEDS TO BE REPLACED.WILL SCHEDULE TO REPAIR

18-RT 63 Dante Mtn. just before water tank road sinking in the north lane potential for a slide. WILL MONITOR PUT ON SCHEDULE TO REPAIR 19-RT609 HIGH POINT RD. CURVE AT THE STATE SHOP COULD USE A CHEVRON SIGN

20- RT 604 MOLLS CREEK SEVERAL LARGE POT HOLES BETWEEN THE CHURCH AND THE SECOND HOUSE UP THE CREEK. WILL SCHEDULE FOR REPAIR

21-RT 604 MOLLS CR. NEED SPEED LIMIT SIGNS INSTALLED ON THE LOWER END OF MOLLS CR. THERE ARE 35 SPEED LIMIT SIGNS POSTED ON THE UPPER END.REPORTED TO SIGN CREW

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SCHOOL BUS SAFETY AND OTHER CONCERNS

1- Rt.19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES-HANDLED IN BRISTOL

2-Rt 80 Blackford Bridge ruff possibility dropping down GETTING WORSE-BRIDGE CREW MADE AWARE WILL PASS ON TO BRISTOL WILL MILL AND PAVE IN THE SPRING

ITEMS REPORTED CORRECTED 1-RT 658 BIG CEDAR CREEK SEVERAL LARGE POT HOLES

FUTURE MAJOR SAFETY PROJECTS

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT

2-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. PAVING SCHEDULED WILL BE FIXED THEN

3-Rt. 71s / 604 Molls Creek INTERSECTION needs bank KEPT scaled back for visibility

4-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE /PER TONY. WILL SCHEDULE FOR REPAIR

6-Rt. 19 south exits 1 coal tipple hollow ramp needs to be extended

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN = 701 7086 CARL RHEA 254 3810 HENRY STINSON 873 4905 HENRY KINCER 889 7601

NEXT MEETING WILL BE JULY 13™ 2021 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!!IIIIII!PREPARED BY GARY DOTSON

Address

4478 Red Oak Ridge

Rd,.Castlewood, VA 24224

2625 Banner St. Paul, VA 24283,

Winchester Hotel

st.

Property Owner

Warren & Lesha Kiser

Beecher Mays & Brenda Hammons

c/o Connie Jesse

Timmy or Kristy Lee 14414 Marshalls Retreat Rd. St. Paul, VA 24283

Tax Map I.d.

158RSB 1831

157 L1B 3294

157 RSA 1767

Comments

3/1/2021: RC BOS voted and passed motion to proceed with legal action.

3/2/201: Final notification issued and sent to property owner, via certified letter.

No response from property owner to date.

2/18/2021: Site Observation with R.C.S.0. Notification of corrections to bbe completed to be sent to property owner. 4/19/2021: No contact/response from property owner.

06/30/2021:No contact/response from property owner. RC Building Official requests direction from BOS

3/2/2021: 30 day Notice issued and sent to property owner via certified letter. Public Notice to appear in Lebanon News beginning 3/17/2021, ending 3/24/2021.

4/19/2021: No contact/response from property owner. 06/30/2021: No contact/response from property owner. RC Building Official requests direction from BOS

Gobble ~ (Trailer)

Tim & Rendy Hale

Calvin W. or Carla Elmore

Billy Wyane Mary Elizabeth Gobble P.O. Box 519 Castlewood,

VA 2426-399 138 R 2328 82

192 Lower Bear Wallow Dante, VA 24273

159 RIB 2189

960 Private Rd. # 6294

Palestine, TX 75801 159 R1B 2201

3/2/2021: 30 Day Notice issued and sent to property owner via certified letter. Public Notice to appear in Lebanon News beginning 3/17/2021, ‘ending 3/24/2021. 4/19/2021: Per discussion with RC Building Official, previous property owner advised property information is incorrect. 06/30/2021: RC Building Dept.in process of attempting to obtain mobile home owner information.—

3/1/2021: RC BOS voted and passed motion to proceed with legal action,

3/2/2021: Final Notification sent via Certified Letter 3/6/2021: Cert. letter recpt card received by RC Building Dept. 4/19/2021: RC Building Official observed property.

06/30/2021: No contact/response from property owner.RC Building Official requests direction from BOS

4/19/2021: RC Building Official observed property. 5/26/2021: Letter returned to sender, not claimed. 06/30/2021:No contact/response from property owner. RC Building Official requests direction from BOS

Animal Control Report

June 2021

Library Board of Trustees Meeting Fs Conty Pb Lia _ jembers Pre Members Absent Judy Ashbrook Karen Davis ‘Ann Monk Susan Breeding Karen Herndon Sharon Sargent Sherry Lyttle __YonneDye _ Sharon Van Dyke

Chair Karen Herndon called the meeting to order 18 May 2021 at 5:02 pm.

Introductions: Presentatio1

Minutes: Ann Monk made and Yvonne Dye seconded a motion to approve the April minutes as distributed; motion passed.

Communications:

Financial: Judy Ashbrook made and Sharon Sargent seconded a motion to approve the bills; motion passed.

Staff Reports: Kelly McBride Delph reviewed the Activity, Programs, & Director’s Report.

Unfinished Business:

New Business:

Review and Summary:

Susan Breeding made and Karen Davis seconded a motion to adjourn.

Respectfully submitted, _Kelly McBride Delph

Secretary

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

DICKENSON COUNTY:

Mr. Damon Rasnick Mr. Ronald Peters:

RUSSELL COUNTY:

‘Mr. Carl Rhea. Mr. Tim Lovelace

oily

Agenda |. June 17, 2021 CPRWMA Board of Directors Roll Call for Quorum.

Il, a) Approval of Minutes of the May 20, 2021 meeting…

Motion: Seconded:

Ill, Administrative Business

a) Review CPRWMA Waste Stream Report May 2021…

Motion:_* Seconded:

b) Approval of the Treasurer’s Report for the month of May 2021

Motion: Seconded:

c) CPRWMA Attorney’s Report for May 2021…

d) _ Litter and Recycling Report…

IV. Old Business A) Discussion repairs to the Tire shear and Tire Machines.

Motion: Seconded:

V. New Business A) Motion: Seconded: B) Motion: Seconded:

VI. Correspondence VACORP Coverage 2021-2022 VA DEQ Inspection Russell Co Transfer Station VIL. Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting: Motion:. Seconded:

Minutes submitted by: Ron Peters and Saundra Honaker

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director

DICKENSON COUNTY:

CUMBERLAND" PLATEAU.

Mr, Damon Rasnick Mr. Ronald Peters.

BUCHANAN COUNTY: RUSSELL COUNTY: Mr. Jeff Gooper Me. Tim Hess Mr. Carl Rhea Mr. Tim Lovelace Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes May 20, 2021 Members Present: Others Present: Jeff Cooper, Chairman Toby Edwards, Director Tim Hess, Vice Chairman RJ. Thornbury, Legal Counsel/Treasurer Carl Rhea Danny Davis, Buchanan Co Transfer Tim Lovelace Brian Ferguson, Russell Co Transfer Damon Rasnick Brandon Monroe, Trucking

Ronald E Peters, Secretary /Treasurer

CALL TO ORD! Chairman, Jeff Cooper, called the May 20, 2021, meeting of the Board of Directors to order at 5:10 PM. The Pledge of Allegiance and prayer were held,

QUORUM: A quorum was established.

APPROVAL OF MINUTES: The minutes of the April 19, 2021 monthly meeting of the Board of Directors were presented for consideration. A motion was made by Ron Peters and seconded by Damon Rasnick to approve the minutes as presented. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye Tim Lovelace Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye ADMINISTRATIVE BUSINESS WASTE STREAM REPORTS ~ April 2021: Toby Edwards reviewed the waste

stream report for April. Overall Buchanan and Dickenson showed a slight decrease and Russell county a slight increase for April.

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes May 20, 2021 Page 2 of 3

TREASURER’S REPORT ~ April 2021: Treasurer, Ron Peters presented the CPRWMA.

Treasurer’s Report for the month of April 2021, reporting the total in the bank was ‘$612,557.61 at the end of April. A motion to approve the report as

presented was made by Damon Rasnick and seconded by Tim Hess, Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye ‘Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT - April, 2021: Rebecca Thornbury stated that the

contract for pressure washing was finalized and signed by the Authority and X-Stream Pressure Washing, Inc, to allow pressure washing to proceed.

LITTER AND RECY( SPORT: Household Hazardous Recycling days were a success in all counties, with a strong turnout in Buchanan and Russell. Buchanan may consider hosting a second event this calendar year.

OLD BUSINESS

‘TRANSFER STATION PRESSURE WASHING: X-Stream Pressure Washing, Inc. viewed the transfer sites to confirm its original quote. Upon viewing, X-Stream requested an additional $200.00 for the job, still remaining the lowest quote. A motion was made by Ron Peters and seconded by Carl Rhea to ratify the additional $200.00 for payment to allow X-Stream to perform the pressure washing of the floors in all three transfer stations. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye ‘Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye NEW BUSINESS TIRE SHEAR REPAIR: _The cutting edge on the tire shear at the Buchanan

transfer station broke and repair is $5,079.95. A motion was made by Ron Peters and seconded by Tim Lovelace to ratify authorizing the repair for $5,079.85. Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

TRAINING FOR TRANSFER STATION EMPLOYEES: Toby Edwards mentioned annual training for the transfer station employees that provides continuing education credit. This year he proposed a continuing education on first aid, CPR and bloodborne

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes May 20, 2021 Page 3 of 3

pathogens; He will gather information on the cost involved and details to conduct the CE to present to the Board at the next meeting.

CORRESPONDENCE

VA DEQ REGIONAL RECYCLING 2020 REPORT: — Toby Edwards reported the

regional recycling reports indicated an overall decrease in recycling, but noted there is a national trend of decreased recycling.

ADJOURNMENT AND NEXT MEETING

‘The next Board meeting is scheduled for June 17, 1021 at 5:00 PM. The meeting will be held in person at the Peking restaurant in Grundy.

A motion was made by Ron Peters and seconded by Damon Rasnick to adjourn the meeting at 5:50 PM.

Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

Sccretary/Treasurer | Date

‘Cumberland Plateau Regional Waste Management Authority Waste Stream Analysis Period: December 15th, 2020 to December 15th, 2021 Buchanan County

Feb 2oztatarch March 20216 Apr 2021- May 202tJune June 221suy July 202-Aug Aug 2021 Sept ec at zat

‘Septanat-Oet Oct 2tztHov Mov20210%e Tota Tons AB (Per orth

waste mateo) cocs-snsezvenamucwae “se ‘agate Mynet Yet wa a no oe Toacae Rousehotd “gases Saewe_—TouasT ise 1 ons92 —THis72 ——000 a0 50) Commerce 24795 zt0e0 veo 250258 a7 tesa 000 =~=SsaSS SCs \eonstucion

Joebris 4591028 ae75te7s7 ngs wtas 00000 toto scear raat waste 000 99000 oon. azs 38, «ooo imate wine Waste "24800. arraz agai sesg9aspe2—aso21 = SiSCistCt SSC e Industral Waste 000” “00 cr cr, ocr rr 2 i er” T- y ary Roofing Waste 00000 a a, a ey) [res [i a rT i rT er a cy ee lwntscoods ass 9003s 00S mS literPickup “935 a0. 78§. ass sass ote SSCS Iwegs!Dumes 000 oma =SSSat SiS lor siodge a a ry cc ee a ey es) arenes ose a a cn nS a Cn eT er CT ey fstomDebis 000 ago n379 406s =O) St]

Towne Greedy 0.00 00 000 000 0.00 0.00 0.00 000 0.00 000 0.00 fl

Dickenson County avenge damananfeb Feb 202¢aerch Merch 2021- Apel 202%- May 221m June 2021 yal 202g Au 2CESepl Sept 2NEN-Oct Ot 2EE-NOW ‘otas roma (Per Mont) lWaste Matoril’s) o1e20.Jenze2t 2021 ‘zit Apel2aat ‘yates aan ‘at zat zt ea ‘zai Novz1a0021"“ Columns “Teomage [Rousahota a a ‘000 ‘O00 O00 700 ooo 000 3,787.58 ‘Commercial 188513177 13376 13582 19800 151.04 ‘0.00 ‘0.00 0.00 ‘000 0.00 ‘000 870.23 |construction loobris 412 2378 tooso 25411897 1869 0.00 0.00 0.00 200 ‘000 0.00 109.55 lvard Wasto 0.00 000 000 0.00 | 000 00 0.00 0000.00 0.00 0.00 0.00 0.00 IMine Waste 22080 28357 233.28 25136 aaa t87 92 0.00 ‘0.00 0.00 0.00 000 000 4,405.08 industrial Waste 0.00 000, 0.00 0000.00 ‘000, 00 000 000 0.00 0.00 0.00 0.00 Roofing Waste 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 ‘0.00 000 ‘000 0.00 Hires, 13.49 2215 1995 31.80 9.05 1487 ‘000 000 0.00 ‘000 0.00 000 11142 ‘Storm Debris, 0.00, 0.00 ‘000 000 000, ‘0.00, 0.00 0.00 0.00 000 000 0.00 0.90 Icarcass 0.00 07 005, 000 002 0.00 0.00 0.00 0.00 000 0.00 0.00 046 [Dry Sludge 2.00 0.00 0.00 000 000 0.00 0.00 0.00 0.00 0.00 000 0.00 ‘200 IMuteh 0.00 000 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 Megat |Oumpsicteanups 441 054 070 373094 148 0.00 0.00 0.00 0.00 0.00 000 178 Ear] “Town siGinewood 0.00 0.00

Gumertens Pateny Reais! Waste Management Autry

__Russeil County peeooe Fem tdtach, March ott. Aert202- May 22¢une dune 22tay ly 202-Avg AUD aOENSept Sept 2N2EGet Oct 2O2LNov Nov2024Dee Tolls toma! garhont| [waste Materials) Ducaz-sonzeriunzertsau ez art apetanetayatet ety zt en fat a inn fet ““Coumen Tomuge 01d Tasa9 TATSS 120879 —TaSaae 152088 TAI TS 000 oy Too 300000 —— sa ease Icommercat 2588 649 izoeiizesé i700 9670 0.00 0.00 00 000 000 «000 [Construeion Debris 18 428 4438113817346 10461 00 0.00 000 000 000 oo area lveraiash Waste 00 000 000 000 000 000 000 000 0.00 000 000 a0 0.00 tine Waste 000 000 00 000 000 000 000 000 ‘00 000 0000 industrial Waste 2474 «2523344368628 028 000 300 000 000 000 000 IRoofing Waste 000 000 000 ‘000 | 000 aco 00 00 000 00 © 000 oa res 2a7 ase wos 1088 sa 2528 0.00 00 0.00 000 = 000 oo White Goods 0.00 259 000 931550 000 0.00 0.00 O00 000 000 800 Patates 0.00 00 000 000000 0.00 0.00 000 000000 «=a Dry Sludge 000 000 000 | 000000000 0.00 0.00 00 000 000 =a [contaminated Recycle 000 000 080 000 000 om 000 000 2.00 000 000 0.00 oso eget Dumpsito 3.83 2.00 098 57 072 1340 00 000 ‘0.00 000 000 ao aa Storm Debris 200 000 000 00 000 a0 0.00 0.00 0.00 000 000 a0 0.00 Jcareass 4a 230 435 oss om ass 00 0.00 0.00 000 «000000 10.28 Tria) 000 000 000 00 000 a TI [Town oftonsier | 0.00 0.00 [Town orCivend 000 000 000 00 000 000 000.00 Tare

2o20201 26,608.97

mterand Patan West Seam Aryl Rap

‘achanan County Waste Steam Anata Beviod: aay 16h 2021 ts June 16,2021

Iesiesulezel

east Peel enw mae me ee me ame mm | me oe | oe | om Hestered | cron) | creme) | cron) | creme) || tens) | tenay f cromy | rom | ton) | tons) | creme | comm) | rom | ctenay 1 comes | trees | tom fomow, ses 98m oN uae tHe a8 IgM spn Ne Te aT 120 lama a8@ symm imme aes fomeecss ‘son ase ies! 2 TBS el aes a ir OP ne ye ae ee semen ea eae mo un me sg ue 38 wy ae ee gees ee an i oe feetee Ge BR Se ee ge oe Re SS Ske ge megs ete ses Gee at Ae ase ems oe tls AE, A BO Bt te a “Sie Sep “Sag tore aes “Sea “Sig Sap“ AUR aaah ates see ee ee es oe ee ee re ee ee Se ah 42 i oe fy ie a on fm on oe 28 oy tm oe rr rr er ee i re ee eae ete Sa 8 ae mae te ae ae ee ee ee eee er A eee A OS eee ee ee ae ee ee ee Sm 8 OR aR ae Ge te te teas eGR tm am oe or oe a ec er ee ee amos taste ses vei ise tune tones sin sna sans So cps oa ry Be = = — = —— ‘00 = = = = 3 38: — =——— = i

Fatal Tense incudes the allowing town lsrun °

Tons

41,800 00

Buchanan County 2020-2021

1,800.00

1,400.00 +

1,200.00

1,000.00

600.00

400.00

200.00

0.00

alm

ef ve

Materials

& “ ”

—fi__| fief

“Bue AR TerzT siden 2021-Fe52021 (Feb 2021-arcn [elie 2021-ant cokpel 202t-May 2021 (oMay 202t-hne sling 2021-say 2021 dy 202-2021 Aug 2021-Sep12021 lasept 2021-001 2021

‘conoeand Punt YS Ay get

Dickens Coonty Wane Sosa Aral

Period May $6, 2021 to ne 6 302%

a eo lI et era

Wate Matas {foo | em |. ome | toon | crm | ston J rom) {cross | ema | ston | ce cranny ousenota ne cares | oreo are [corners ‘a2 a a “os re [construction Babi “esr [ere wont 200 [naan Vere 300000 L IRecig Waste Bo ltes vast | 85 + cis 00. aon t Sia 0 [0.00 +

Dickenson County Waste Stream Analysis (This Month)

700.00 600,

80 180

0 300.00, 200.00 09

3 SES

[Fon Tonge ics te Yoowing oom = lrowneteintreed ° —-

cell

Tons

1,800.00

11400.00

1,200.00

1,000.00

200.00

600.00

400.00

200.00

0.00

fe Pe

“*

oF Ss

Materials

a a a eee 77

jBbeE 2o=aFZ0— lesan 2021-Feb 2021 ‘Fes 2021-March

often 2021-Apet

ofp 202%-ay 2021 May 202ttune

\elthd 20ers 2021 ‘ody 2021-Aug 2021 jwAug 2021-Sept2021 ‘wSept 2024-02024

‘curnbetand Piteau Waste Soom Anis Repo

‘Russell County Waste Stream Analysis Period: May 18th 2021 fo June 15.2021

Ib cesar cael lee SIN cea a no

Name of ThleMonm | stores, 20a0 anid, ant. ats ants, aoe ams. taza neue =a ace | aor | 200s Weste Material fons) Fore) | cromsy | cron) | cron) | cron) | rons) | crore) | rons) | crons) | crore) | cone | crons) | crons) | rom) [rome ona},

IHowsehots 142673 152088 1527.59 1.23446 131487 125016 124790 1.26456 1.36267 1.44672 148650 156384 145976 160719 156819 172588 181773 omer Se70 17080 3096519591 1709517721 12324 12853 66.21 1164321251 17030. ieeat 24199" 3749327150, Sibae Foncrucuon Debris__ 10461 7348 42190 6304 118.66 4160 5595_—a1.38—«e3a2~—7065 5237 sega 1401011090 y6305 403424408 ertsh Wests goo 9000006025 g908 967136152939 1510127084635 tb 728 B10 Pe a luo wate 0.00 00000 000.00 000 "000 900 8003592 4067 3843-000 000 000000000 lnautral Waste 3028 2615__6294 356590903953 992474 seks G27 S788 e722 ae OA 1120 [Rooting Westa____0.00 000 0.90 000 000 “000000000 000000 0000.00 000 000 oon sras- ies. 25263940958 999 t298 as es aay 4.351649 age as ate see jit Goods 0p $80 0094038028 01s S48 880 kar age 279 at 3180 ses ea Pstates - 0.00 00 G90” 900 "0.00900 000 000 0000.00 000 0.00000 000 000 000000 lory Segoe ‘000 900 000 000 "000900 “305 000 oso 0.00000 0.00000 000 S00 1189 O00 lcontaminated Recycle 0.00 900 000000000900 0.90000 aco 0.00 ~000 0.00000 000000 000 ead steps! Demat joo 072 0227152841542 415681 81_—705_—=—ioss ge wES SO test oss os Iisod Deer 0.00 90 000000000009 0.00 000009 000000000 000 000 000 boo 000 Icocase 043084 003041 134025 oes a4? ass as Oe 308 tee ae a 0.00 ‘GR8AT 4,687.53 1,852.00 4,597.22 4,741.87 1,62936 149590 140030 1,645.09 179378 4.8809 494222 1,79838 201385 240801 222110 291932 ‘Russll County Waste Sram Anas (his nts)

[Total Tonnage includes the fol Lebanon eveland

Eval

Tons

Russell County 2020-2021

Materials

Cumberland Plateau Regional Waste Management Authority

Cash Flow Statement

May 2021

Cash Balance - April 30, 2021 339,747.61 Cash Received - Tipping Fees:

Buchanan (Apr) 86,771.73

Russell (Apr) 69,543.37

Dickenson (May) 55,663.92

211,979.02

Cash Expenditures

Cash Expenditures - May 2021 (221,518.97) Cash Balance - May 31, 2021 330,207.66

Fund Balances:

Capital Equip Replacement Fund

DEQ C/D

$247,810 $25,000

Cumberland Platoau Regional ‘Check Registor

For tho Period From Mey 1, 2021 to May 31, 2024,

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‘CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

FY 2020 - OPERATING BUDGET & EXPENSE REPORT

Bopendures ‘Thw.5/31/202), Budget Direct Expenses: Teanspor/Diposel ERTRITEN OK ee Recyeling 2551659 4,000.00 NW Evont Bowes 5 [Other Reimburaed Expenses 01.00 : T6352 Too Overhead Expense: Debt service Loaders ran 750000 | oo focha zpos 1450.00 2.00000 | row utes : Suchana aa 3000 | Dickenson 492376 sonore uel asmBas 430000 am Supplies : uchanan ETE aaa | Dickenson 166755 3,500.0 |— em ‘veal 1548.78 3,000.00 | —sn Fuel 5 Such EE) ECE Dickenson DET 40.00 | sel 377024 7.00.00 | — 79 Helephoter 5 Suchanan Tans asad |e Dickenson 1Gh57 3.100.000 fuse 1490.07 4,500.00 [9 ‘Station Maintenance/improvements:, = chan FFD eno | ao Dickenson 3550820 36, 00.00 |p fuse 10421.25 2,000.00] rn Loader equip Maintenance 5 Buchanan CESET TaSsSS| en] Parapemant eakdown Dickenson FORTEC 22.0555 | au] Roby eth coe uss R809 3543555] —pm] roby Ssiary 520633] [ranster Sation Permit and Management 01k costContbuton 672.5] tation Permits 15.50 EC TT 070 VACO Insurance 1756800 4,000.00 |r [Management & Fringe 432089 6,000.00 | nance Manager 245000 3,000.00 | — 3320.9 ical Ton EA A RN isunpar GAmI6 oon00[ ae] © [Sary Te [Office Rental/internat/Ceil/Office Supplies 4,321.02 6,000.00 [72x] [Taxes 994.5) ctor Comp & Tar 70 18,105.00 | re syns tesa Fes (Ro 70050 c0000| ex] [OME TRG owing anense 75886 300000] oe] Phoneint 50558 Fave Fat] 3.00000 ax] trent 2200 ema a7 ooo00| em] —|ostase ser locertaames ‘5600 ‘ainoo| se] oticesup 75254 Wake pense TSzI7 00.00 | form enti aes. 4,000.00 | iz asm Paar toro Sd esewesfaua] Energy Fane = z00500 | — OVEREAD SUBTOTAL | aes oes ie Machny/hearer 420035, : ora eee FRCIRUGAZY Taman **ovehesd Rate per County 12938

Invoice Date ‘06/03/2021 Duc Date onova2021 Contract Number VA-CU-025A-22, invoice Number 7204

Total Contribution 512,624.00 [Amount Due $12,389.00

Cumberland Plateau PO Box 386 Lebanon, VA. 24266

{egional Waste Management Authority

VACORP

[onTRacT vacua EFFECTIVEDATE: 07/0/001 EXPIRATIONDATE,__ 07/0102] LINE OF COVERAGE PAYMENT PLAN AMOUNT BUSINESS AUTO Annual $518.00 CRIME Anoual $725.00 CYBER Annual 250.00 ENVIRONMENTAL LIABILITY Anmual Included EQUIP BREAKDOWN ‘Annual $218.00 PROPERTY Annual $2363.00 GENERAL LIABILITY “Annual $4,359.00 INCREASED LIMITS ‘Annual 3903.00 INLAND MARINE ‘Annual $3,088.00 DIVIDEND CREDIT (PC) Annual (8235.00) ial Amount Bu iz;

A late charge of 1% per month (12% per annum) will be assessed for premiums received 30 days after the invoice due date shown above.

Please make checks payable to VACORP and include invoice remittance form.

Tf making payment by ACH, please email AccountingGriskprograns.com and include payment amount, date of payment,

and applicable invoice number(s).

Please note hybrid-disability payments must be made separately. If making payment by ACH, hybrid payments must be transmitted to separate VACORP account.

‘THANK YOU FOR YOUR CONTINUED SUPPORT!

PLEASE RETURN THIS PORTION WITH REMITTANCE

Member Contract # Invotce# —-DueDate Amount Due Enclosed Cumberland Plateau Regional

Vaste Management Autkonty VA-CU-025A-22 79224 ovo12021 $12,389.00

Remit to:

VACORP

1819 Electric Road, Suite C Roanoke, VA. 24018

invoice Dave ‘0608/2021 Due Date o7o12021 [Contract Number VA-CUU25A-22 Invoice Number 790s

Total Contribution $1,589.00 [Amount Due $1,579.00

Cumberland Plateau Regional Waste Management Authority PO Box 386 Lebanon, VA. 24266

VACORP

844-986-2705 1819 Blectric Road, Suite C Roanoke , VA 24018

[oxmacte ——wreirtisna EFFECTIVEDATE; #101 EXPIRATIONDATE—oiaaaz——] LINE OF COVERAGE, PAYMENT PLAN AMOUNT WORKERS’ COMPrNSATION Anna 1599.00 DIVIDEND CREDITING) anual 10.00

A late charge of 1% per month (12% per annum) willbe assessed for premiums received 30 day’

Total Amount Du 31,579.00

after the Invoice due date shown above.

Please make checks payable to VACORP and include invoice remittance form. If making payment by ACH, please email [email protected] and include payment amount, date of payment, and applicable invoice number(s).

Please note hybrid-disability payments must be made separately. If making payment by ACH, hybrid payments must be transmitted to separate VACORP account.

‘THANK YOU FOR YOUR CONTINUED SUPPORT!

PLEASE RETURN THIS PORTION WITH REMITTANCE

Member Contract # Cumberland Plateau Regional ; ‘Waste Management Authority VA-CUO25A22 79225 Remit: VacoRP

1819 Electric Road, Suite C Roanoke , VA 24018

Due Date 7/01/2021

Amount Due Enclosed $81,579.00

Presentations.pdf
Meeting: 7/12/21      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 7/12/21         6:00 PM
Staff Recommendation:
Suggested Motion:

Agenda 0308021.pdf
Ordinance--continuity of government--diaster--coronavirus--Russell County.pdf
Emergency Ordinance to Allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Dire...
An Emergency Ordinance Allowing for the Continuity of Government Operations During the Pandemic
Sec. 2. Public Meetings and Public Hearings
Sec. 3. Public Buildings, Facilities, Real Property and Events
Sec. 4. Additional powers of director of emergency management
Sec. 5. Suspension of Deadlines, Time Frames, and Procedures
Sec. 6 Adoption by Incorporated Towns within the Boundaries of Russell County
Sec. 7 Validity and Duration of Ordinance and Resumption of Normal Governmental Authority
2. This ordinance shall be effective upon adoption.
APPROVED
ATTEST:
APPROVED AS TO FORM:


Reports1.pdf
Meeting: 7/12/21             6:00 PM
STAFF RECOMMENDATION(s):

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