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Agenda                        Board of Supervisors        February 3, 2024
Russell County Page 1
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA – FEBRUARY 3, 2024
BOS Board Room                  Regular Meeting               9:00 AM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL – Clerk of the Board
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
NEW BUSINESS

Approval of Minutes.  Consider approval of the minutes of the

following meeting of the Russell County Board of Supervisors….……………B-1
a. Unapproved minutes of January 2, 2024
b. Unapproved minutes of January 31, 2024

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Committee Appointments for Board Consideration………………………………B-3

Finney Community Center
David Compton    Two-Year Term  January 3, 2024
Edward Tiller    Two-Year Term  January 3, 2024
Board of Supervisors February 3, 2024
Agenda
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA — FEBRUARY 3, 2024
BOS Board Room Regular Meeting 9:00 AM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL - Clerk of the Board
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the

following meeting of the Russell County Board of Supervisors…
a, Unapproved minutes of January 2, 2024
b. Unapproved minutes of January 31, 2024


Approval of Expenditures. Consider approval of expenditures presented
for payment…


Committee Appointments for Board Consideration…


Finney Community Center
David Compton Two-Year Term
Edward Tiller
January 3, 2024
Two-Year Term January 3, 2024
Russell County Page 1
Agenda                        Board of Supervisors        February 3, 2024
Russell County Page 2
Spearhead Trails-Trailblazers
Kelsay King     Four-Year Term  January 4, 2024
Cumberland Industrial Facilities Authority (CIFA)
Toni Dodi (Resigned)   Four-Year Term  June 17, 2024
Rebecca Dye    Four-Year Term  June 17, 2024
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


VACo Preliminary Legislative Program 2024………………………………………D-1


2024 Southwest VA Legislative Reception (1/31/24) & VACo Local

Government Day & Reception (2/1/24)………………………….………………….D-2


RC BOS Resolution Opposing Utility Rate Increases…………………………….D-3


RC Planning Commission Organizational Review…………………………………D-4


Laurel Bed Lake Feasibility Study……………………………………………………D-5


Heart of Appalachia 2025 Outcome Report…………………………………………D-6


Russell County Road Reporting System……………………………………………D-7


Russell County By-Laws Update………………………………………………………D-8


VDOT Monthly Road System Report………………………………………………….D-9


REQUESTS


Virginia Opioid Authority Cooperative Partnership Grant – Project

Pathfinder…………………………………………………………………………………D-10


Russell & Dickenson County – Joint Resolution of Support for Recovery

Residences and Providing Signatory Authority for the Proposal for Grant

Funding from the Virginia Opioid Abatement Authority………………………….D-11


Agenda Board of Supervisors February 3, 2024
Spearhead Tr: lazers
Kelsay King Four-Year Term January 4, 2024
Cumberland Industrial Facilities Authority (CIFA)
Toni Dodi (Resigned) Four-Year Term June 17, 2024
Rebecca Dye Four-Year Term June 17, 2024
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


VACo Preliminary Legislative Program 2024.


2024 Southwest VA Legislative Reception (1/31/24) & VACo Local
Government Day & Reception (2/1/24).


RC BOS Resolution Opposing Utility Rate Increases…


RC Planning Commission Organizational Review.


Laurel Bed Lake Feasibility Study…


Heart of Appalachia 2025 Outcome Report…


Russell County Road Reporting System…


Russell County By-Laws Update.


VDOT Monthly Road System Report…


REQUESTS

Virginia Opioid Authority Cooperative Partnership Grant — Project
Pathfinder…

11.Russell & Dickenson County — Joint Resolution of Support for Recovery
Residences and Providing Signatory Authority for the Proposal for Grant
Funding from the Virginia Opioid Abatement Authority
Russell County Page 2
Agenda                        Board of Supervisors        February 3, 2024
Russell County Page 3


CPRHA Environmental Exemption & 5 Yr. Plan Review………………………….D-12


Host Agreement Resolution Public Hearing Notice…………………………………D-13


DHCD Community Development Block Grant #21-21-14 – Dante Sewer


Project………………………………………………………………………………………D-14


Virginia Federation of Humane Societies Direct Animal Award 2024………….D-15


RC Planning Commission Plats………………………………………………………D-16


Travel Request – Bridgett McGlothlin – Administrative Building Code

Training……………………………………………………………………………………D-17


BOARD DISCUSSIONS & REMINDERS
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
• Treasurer…………….……………………………………………………………………E
• RC IDA …………………………………………………………………………………….F
• RC PSA …………………………………………………………………………………… G
• RC Tourism……………………………………………………………………………….H
• RC Planning Commission ………………………………………………………………I
• RC Conference Center…………………………………………………………………J
• RC Transportation & Safety……………………………………………………………K
• RC Canneries……….…………………………………………………………………….L
• RC Building Inspector……………………………………………………………………M
• RC Disposal…………………………………………………………………………………N

• RC Litter…………………………………………………………………………………….O
Agenda Board of Supervisors February 3, 2024
12.CPRHA Environmental Exemption & 5 Yr. Plan Review…
13.Host Agreement Resolution Public Hearing Notice…

DHCD Community Development Block Grant #21-21-14 — Dante Sewer
Project.

15.Virgi
Federation of Humane Societies Direct Animal Award 2024…
16.RC Planning Commission Plats…

Travel Request — Bridgett McGlothlin — Admi
Training…

istrative Building Code
BOARD DISCUSSIONS & REMINDERS.
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
Treasurer.
RC IDA.
RC PSA…
RC Tourism.
RC Planning Commission .
RC Conference Center…
RC Transportation & Safety.
RC Canneries…
RC Building Inspecto
RC Disposal
RC Litter
Russell County Page 3
Russell County Virginia
“The Heart of Southwest Virginia”
Andrew Hensley  Rebecca Dye
District 1   District 6
Lou Ann Wallace                  Steve Breeding, Chairman Nathan Kiser
District 2               District 5 At-Large
Tara Dye                 David Eaton, Vice-Chairman Lonzo Lester
District 3              District 4 County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
   FEBRUARY 2024 REGULAR BOARD MEETING 

 RUSSELL COUNTY BOARD OF SUPERVISORS 

TAKE NOTICE pursuant to Section 2.2-3707 of the Code of Virginia, the Russell County
Board of Supervisors regular monthly board meeting will be February 3, 2024, at 9 A.M. at the
Russell County Board Room, located at 137 Highland Drive, Lebanon, Virginia.
Notice Given Pursuant to Section 2.2-3707 of the Code of Virginia on the 28th day
of January 2024.
BY ORDER OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
Russell County Vir.
“The Heart of Southwest Virgii
‘Andrew Hensley Rebecca Dye
District 1 District 6
Lou Ann Wallace Steve Breeding, Chairman Nathan Kiser
District 2 District 5 At-Large
Tara Dye David Eaton, Vice-Chairman Lonzo Lester
District 3 District 4 County Administrator
FEBRUARY 2024. REGULAR BOARD. MEETING
RUSSELL COUNTY BOARD OF SUPERVISORS
TAKE NOTICE pursuant to Section 2.2-3707 of the Code of Virginia, the Russell County
Board of Supervisors regular monthly board meeting will be February 3, 2024,at 9 A.M. at the
Russell County Board Room, located at 137 Highland Drive, Lebanon, Virginia.
Notice Given Pursuant to Section 2:2-3707 of the Code of Virginia on the 28" day
of January 2024.
BY ORDER OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
 Board of Supervisors                       Action Item B-1 

137 Highland Drive  Presenter: Chairperson
Lebanon, VA 24266
      Meeting: 2/3/24       9:00 AM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Minutes
Request approval of the minutes from the following meeting:
• January 2, 2024 Board Minutes
• January 31, 2024 Board Minutes
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(s):
Motion to approve Board Minutes.
ATTACHMENTS:
• Board Minutes
Steve Breeding
Highlight
Board of Supervisors Action Item B-1
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 2/3/24 9:00 AM
Request approval of the minutes from the following meeting:
« January 2, 2024 Board Minutes
January 31, 2024 Board Minutes
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(s):
Motion to approve Board Minutes.
ATTACHMENTS:

Board Minutes

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Page 2 of 2
January 2, 2024
A regular monthly mee�ng of the Russell County Board of Supervisors was held on Tuesday, January 2,
2024 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the mee�ng to order.
Roll Call by the Clerk:
Present:
Andrew Hensley
Tara Dye
David Eaton
Steve Breeding
Rebecca Dye
Nate Kiser
Lou Ann Wallace
Lono Lester, Clerk
Terry Kilgore, County Atorney
Absent:
None
Invoca�on by Pastor Don Zampogna, followed by the Pledge of Allegiance to the Flag.
AMENDMENT OF THE AGENDA
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
amend the agenda to add:


Execu�ve (Closed) Session to consult with Legal Counsel regarding specific legal maters requiring
provision of legal advice pursuant to Virginia Code 2.2-3711 (A) (8) a�er Presenta�ons


Industrial Development Authority Board, Russell County Department of Social Services Board, and
Russell County Highway & Safety Commitee to New Business item #4 Commitee Appoints for
Board Considera�on.


The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay:  None
PRESENTATIONS


A plaque was presented to Ka�e Paton in apprecia�on for her service as County Atorney for the
Board of Supervisors.


Saint Paul Fire Department – EMS First Response Resolu�on


January 2, 2024
‘A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, January 2,
2024 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
‘Andrew Hensley
Tara Dye
David Eaton
Steve Breeding
Rebecca Dye
Nate Kiser
Lou Ann Wallace
Lono Lester, Clerk
Terry Kilgore, County Attorney
Absent:
None
Invocation by Pastor Don Zampogna, followed by the Pledge of Allegiance to the Flag.
AMENDMENT OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
amend the agenda to add:


Executive (Closed) Session to consult with Legal Counsel regarding specific legal matters requiring
provision of legal advice pursuant to Virginia Code 2.2-3711 (A) (8) after Presentations


Industrial Development Authority Board, Russell County Department of Social Services Board, and
Russell County Highway & Safety Committee to New Business item #4 Committee Appoints for
Board Consideration,


The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay: None
PRESENTATIONS

Aplaque was presented to Katie Patton in appreciation for her service as County Attorney for the
Board of Supervisors.
Saint Paul Fire Department - EMS First Response Resolution

Page 2 of 2
Page 2 of 2
MOTION TO APPROVE SAINT PAUL FIRE DEPARTMENT – EMS FIRST RESPONSE RESOLUTION
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the Saint Paul Fire Department – EMS First Response Resolu�on
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay:  None
EXECUTIVE (CLOSED) SESSION
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
enter into Execu�ve (Closed) Session pursuant to Sec�on 2.2-3712 (5) of the Code of Virginia to consult
with Legal Counsel regarding specific legal maters requiring provision of legal advice pursuant to Sec�on
2.2-3711 (A) (8) of the Code of Virginia.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay:  None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to sec�on 2.2-3712 (D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call cer�fies that to the best of their knowledge (I) only public business maters
lawfully exempted from the open mee�ng requirements under the Virginia Freedom of Informa�on Act
and (ii) only such public business maters that were iden�fied in the mo�on(s) by which the closed mee�ng
was convened were heard, discussed, or considered in the mee�ng by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements
of clauses (I) and (ii) above shall so state prior to the vote, indica�ng the substance of the departure that,
in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the maters heard,
discussed, or considered during the closed mee�ng were pursuant only to the mo�on(s) by which the
closed mee�ng was convened, please signify by saying aye or yes.
Andrew Hensley – Aye
Tara Dye – Aye
MOTION TO APPROVE SAINT PAUL FIRE DEPARTMENT ~ EMS FIRST RESPONSE RESOLUTION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the Saint Paul Fire Department — EMS First Response Resolution
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay: None
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
enter into Executive (Closed) Session pursuant to Section 2.2-3712 (5) of the Code of Virginia to consult
with Legal Counsel regarding specific legal matters requiring provision of legal advice pursuant to Section
22-3711 (A) (8) of the Code of Virginia.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay: None
CERTIFICATION OF EXECUTIVE (CLOSED) SESSION
Pursuant to section 2.2-3712 (D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters
lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act
and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting
was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the requirements
of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that,
in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,
discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.
Andrew Hensley - Aye
Tara Dye Aye
Page 2 of 2
Page 2 of 2
David Eaton – Aye
Steve Breeding – Aye
Rebecca Dye – Aye
Nate Kiser – Aye
Lou Ann Wallace – Aye
ORGANIZATIONAL MEETING

Nomina�ons for Chairperson:

Lou Ann Wallace relinquished the Chair to the Clerk of the Board.
Lou Ann Wallace nominated Steve Breeding.
No other nomina�ons were made.
The vote was:
Steve Breeding (7) seven votes - Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca
Dye, Nate Kiser and Lou Ann Wallace
Steve Breeding was elected Chairperson for the calendar year 2024.
The Clerk relinquished the Chair to Steve Breeding.

Nomina�ons for Vice-Chairperson:

Tara Dye nominated David Eaton.
No other nomina�ons were made.
Mo�on made by Lou Ann Wallace, second by Andrew Hensley and duly approved by the Board of
Supervisors that nomina�ons cease.
The vote was:
David Eaton (7) seven votes - Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca
Dye, Nate Kiser and Lou Ann Wallace
David Eaton was elected Vice-Chairperson for the calendar year 2024.

Appointment of Clerk of Board and Deputy Clerk:

Mo�on made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
Supervisors to reappoint Lonzo Lester as Clerk of Board and to table the appointment of Deputy
Clerk un�l the next board mee�ng.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
David Eaton - Aye
Steve Breeding - Aye
Rebecca Dye ~ Aye
Nate Kiser — Aye
Lou Ann Wallace ~ Aye
ORGANIZATIONAL MEETING

Nominations for Chairperson:

Lou Ann Wallace relinquished the Chair to the Clerk of the Board.
Lou Ann Wallace nominated Steve Breeding
No other nominations were made.
The vote was:
Steve Breeding (7) seven votes - Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca
Dye, Nate Kiser and Lou Ann Wallace
Steve Breeding was elected Chairperson for the calendar year 2024.
The Clerk relinquished the Chair to Steve Breeding.

Nominations for Vice-Chairperson:

Tara Dye nominated David Eaton.
No other nominations were made.
Motion made by Lou Ann Wallace, second by Andrew Hensley and duly approved by the Board of
Supervisors that nominations cease
The vote was:
David Eaton (7) seven votes - Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca
Dye, Nate Kiser and Lou Ann Wallace
David Eaton was elected Vice-Chairperson for the calendar year 2024.

Appointment of Clerk of Board and Deputy Clerk:
Motion made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
‘Supervisors to reappoint Lonzo Lester as Clerk of Board and to table the appointment of Deputy
Clerk until the next board meeting.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann

Wallace
Nay: None
Page 2 of 2
Page 2 of 2

Adop�on of Robert’s Rules of Order:

Mo�on made by David Eaton, second Lou Ann Wallace and duly approved by the Board of
Supervisors to adopt Robert’s Rules of Order for the calendar year 2024.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None

Adop�on of County’s By-Laws:

Mo�on made by David Eaton, second Nate Kiser and duly approved by the Board of Supervisors
to approve the County’s By-Laws as presented for the calendar year 2024.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None

CY 2024 Board of Supervisors’ Regular Mee�ng Schedule:

Mo�on made by Nate Kiser, second Andrew Hensley and duly approved by the Board of
Supervisors to schedule the regular mee�ng for the calendar year 2024 at 9:00 AM on the first
Saturday of every month.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser

Nay:  Lou Ann Wallace and Rebecca Dye

FY 2024/2025 Board of Supervisors Budget Mee�ng Schedule:

Mo�on made by Nate Kiser, second Lou Ann Wallace and duly approved by the Board of
Supervisors to approve the FY 2024/2025 Board of Supervisors Budget Mee�ng Schedule as
presented.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
NEW BUSINESS

Approval of Minutes:

Mo�on made by David Eaton, second Lou Ann Wallace and duly approved by the Board of
Supervisors to approve the December 11, 2023 minutes as presented and dispense with the
reading thereof.

Adoption of Robert’s Rules of Order:

Motion made by David Eaton, second Lou Ann Wallace and duly approved by the Board of
Supervisors to adopt Robert’s Rules of Order for the calendar year 2024.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None

Adoption of County’s By-Laws:

Motion made by David Eaton, second Nate Kiser and duly approved by the Board of Supervisors
to approve the County’s By-Laws as presented for the calendar year 2024.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None

CY 2024 Board of Supervisors’ Regular Meeting Schedule:

Motion made by Nate Kiser, second Andrew Hensley and duly approved by the Board of
Supervisors to schedule the regular meeting for the calendar year 2024 at 9:00 AM on the first
Saturday of every month
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser
Nay: Lou Ann Wallace and Rebecca Dye

FY 2024/2025 Board of Supervisors Budget Meeting Schedule:
Motion made by Nate Kiser, second Lou Ann Wallace and duly approved by the Board of

Supervisors to approve the FY 2024/2025 Board of Supervisors Budget Meeting Schedule as
presented.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
NEW BUSINESS

Approval of Minutes:
Motion made by David Eaton, second Lou Ann Wallace and duly approved by the Board of

Supervisors to approve the December 11, 2023 minutes as presented and dispense with the
reading thereof.
Page 2 of 2
Page 2 of 2
The vote was:
Aye:  David Eaton, Steve Breeding, Rebecca Dye, and Lou Ann Wallace
Nay:  None
Abstain:  Andrew Hensley, Tara Dye, and Nate Kiser (New Members).

Approval of Expenditures:

Mo�on made by David Eaton second Lou Ann Wallace and duly approved by the Board of
Supervisors to approve the expenditures presented for payment.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None

2024 Authorized Payments:

Mo�on made by David Eaton second Lou Ann Wallace and duly approved by the Board of
Supervisors to authorize the list of opera�onal rou�ne monthly payments for delegated
authoriza�on.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None

Commitee Appointments:

a) Cumberland Plateau Economic Development Execu�ve Board (2 Appointments)
Lou Ann Wallace nominated Steve Breeding for the first appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Steve Breeding is appointed to the Cumberland Plateau Economic Development Execu�ve Board
concurrent with term.
Rebecca Dye nominated Lou Ann Wallace for the second appointment.
Nate Kiser nominated David Eaton for the second appointment.
The vote was:
Lou Ann Wallace – (2) Rebecca Dye and Lou Ann Wallace
David Eaton – (5) Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser
The vote was:
‘Aye: David Eaton, Steve Breeding, Rebecca Dye, and Lou Ann Wallace
Nay: None
Abstain: Andrew Hensley, Tara Dye, and Nate Kiser (New Members).
Approval of Expenditures:
Motion made by David Eaton second Lou Ann Wallace and duly approved by the Board of
Supervisors to approve the expenditures presented for payment.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
2024 Authorized Payments:
Motion made by David Eaton second Lou Ann Wallace and duly approved by the Board of
Supervisors to authorize the list of operational routine monthly payments for delegated
authorization
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Committee Appointments:
Cumberland Plateau Economic Development Executive Board (2 Appointments)
Lou Ann Wallace nominated Steve Breeding for the first appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Steve Breeding is appointed to the Cumberland Plateau Economic Development Executive Board
concurrent with term.
Rebecca Dye nominated Lou Ann Wallace for the second appointment.
Nate Kiser nominated David Eaton for the second appointment.
The vote was:
Lou Ann Wallace ~ (2) Rebecca Dye and Lou Ann Wallace
David Eaton — (5) Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser
Page 2 of 2
Page 2 of 2
David Eaton is appointed to the Cumberland Plateau Economic Development Execu�ve Board
concurrent with term.
b) Cumberland Plateau Economic Development Commission (2 Appointments)
Nate Kiser nominated Tara Dye for the first appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Tara Dye is appointed to the Cumberland Plateau Economic Development Commission
concurrent with term.
David Eaton nominated Nate Kiser for the second appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Nate Kiser is appointed to the Cumberland Plateau Economic Development Commission
concurrent with term.
c) Planning Commission (1 Appointment)
Andrew Hensley nominated Tara Dye.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Tara Dye is appointed to the Planning Commission concurrent with term.
d) Regional Jail Board (2 Appointments)
David Eaton nominated Nate Kiser for the first appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
b)
¢)
qd)
David Eaton is appointed to the Cumberland Plateau Economic Development Executive Board
concurrent with term.
Cumberland Plateau Economic Development Commission (2 Appointments)
Nate Kiser nominated Tara Dye for the first appointment
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Tara Dye is appointed to the Cumberland Plateau Economic Development Commission
concurrent with term.
David Eaton nominated Nate Kiser for the second appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Nate Kiser is appointed to the Cumberland Plateau Economic Development Commission
concurrent with term.
Planning Commission (1 Appointment)
‘Andrew Hensley nominated Tara Dye.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Tara Dye is appointed to the Planning Commission concurrent with term.
Regional Jail Board (2 Appointments)
David Eaton nominated Nate Kiser for the first appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Page 2 of 2
Page 2 of 2
Nay:  None
Nate Kiser is appointed to the Regional Jail Board concurrent with term.
Nate Kiser nominated Steve Breeding for the second appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Steve Breeding is appointed to the Regional Jail Board concurrent with term.
e) Cumberland Plateau Regional Waste Authority Board (2 Appointments)
Andrew Hensley nominated Nate Kiser for the first appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Nate Kiser is appointed to Cumberland Plateau Regional Waste Authority Board concurrent with
term.
Tara Dye nominated Andrew Hensley for the second appointment.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Tara Dye is appointed to Cumberland Plateau Regional Waste Authority Board concurrent with
term.
f) Chief Local Elected Official (CLEO) (Workforce Development Board) (1 Appointment)
David Eaton nominated Steve Breeding.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
e)
f)
Nay: None
Nate Kiser is appointed to the Regional Jail Board concurrent with term.
Nate Kiser nominated Steve Breeding for the second appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Steve Breeding is appointed to the Regional Jail Board concurrent with term.
Cumberland Plateau Regional Waste Authority Board (2 Appointments)
‘Andrew Hensley nominated Nate Kiser for the first appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Nate Kiser is appointed to Cumberland Plateau Regional Waste Authority Board concurrent with
term.
Tara Dye nominated Andrew Hensley for the second appointment.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Tara Dye is appointed to Cumberland Plateau Regional Waste Authority Board concurrent with
term.
Chief Local Elected Official (CLEO) (Workforce Development Board) (1 Appointment)
David Eaton nominated Steve Breeding.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
Page 2 of 2
Page 2 of 2
Steve Breeding is appointed to Chief Local Elected Official (CLEO) (Workforce Development Board)
concurrent with term.
g) Budget/Finance Commitee (2 Appointments)
Steve Breeding appointed himself and David Eaton to the Budget/Finance Commitee for a one-
year term.
h) Coal Road Commission (1 Appointment)
David Eaton nominated Andrew Hensley.
No other nomina�ons were made.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
Andrew Hensley is appointed to the Coal Road Commission concurrent with term.
i) Finney Community Center (2 Appointments)
Tara Dye requested to carry over to February 2024 mee�ng.
j) Spearhead Trails-Trailblazers (1 Appointment)
David Eaton requested to carry over to February 2024 mee�ng.
k) Industrial Development Authority Board (1 Appointment)
Upon atorney’s advice, mo�on to resent the December 11, 2023 appointment of Tommy Shrader
made by David  Eaton, second Nate Kiser and duly approved by the Board of Supervisors.
The vote was:
Aye:  Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and, Nate Kiser
Nay:  Rebecca Dye and Lou Ann Wallace
Mo�on made by Nate Kiser, second David Eaton and duly approved by the Board of
Supervisors to appoint Tony Dodi to the Industrial Development Authority Board for a term of 4
years.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser

Nay: Rebecca Dye and Lou Ann Wallace
l) Russell County Department of Social Services Board (1 Appointment)



h)
i)
k)
Steve Breeding is appointed to Chief Local Elected Official (CLEO) (Workforce Development Board)
concurrent with term.
Budget/Finance Committee (2 Appointments)
Steve Breeding appointed himself and David Eaton to the Budget/Finance Committee for a one-
year term.
Coal Road Commission (1 Appointment)
David Eaton nominated Andrew Hensley.
No other nominations were made.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
‘Andrew Hensley is appointed to the Coal Road Commission concurrent with term.
Finney Community Center (2 Appointments)
Tara Dye requested to carry over to February 2024 meeting.
Spearhead Trails-Trailblazers (1 Appointment)
David Eaton requested to carry over to February 2024 meeting
Industrial Development Authority Board (1 Appointment)
Upon attorney’s advice, motion to resent the December 11, 2023 appointment of Tommy Shrader
made by David Eaton, second Nate Kiser and duly approved by the Board of Supervisors.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and, Nate Kiser
Nay: Rebecca Dye and Lou Ann Wallace
Motion made by Nate Kiser, second David Eaton and duly approved by the Board of
isors to appoint Tony Dodi to the Industrial Development Authority Board for a term of 4
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser
Nay: Rebecca Dye and Lou Ann Wallace
Russell County Department of Social Services Board (1 Appointment)
Page 2 of 2
Page 2 of 2
Mo�on made by David Eaton, second Nate Kiser and duly approved by the Board of
Supervisors to replace Rebecca Dye with Tara Dye to the Russell County Department of Social
Services Board concurrent with term.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser

Nay: Rebecca Dye and Lou Ann Wallace
m) The Russell County Highway Safety Commitee
Mo�on made by Andrew Hensley, second David Eaton and duly approved by the Board of
Supervisors to dissolve the Russell County Highway Safety Commitee pending verifica�on from
VDOT that elimina�on will not jeopardize the safety of Russell County ci�zens.
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay:  None
CITIZENS’ COMMENTS
The Chair opened the ci�zens’ comment period.


Randy Burke, Lebanon voiced his concerns that mul�ple on-duty county police officers are
gathering at local restaurants; would like to see more drug related arrests; inquired about when
the county would be having another seizure sale.


The following ci�zens voiced their opposi�on to the proposed landfill at Moss III:


Amy Branson, Castlewood
Tammy Garret, Lebanon
Gary Hughes, Swords Creek
Dirk Hall, Cleveland
Josh Burgess, Cleveland
Dirk Hall, Cleveland
Jarred Ring, Castlewood
Jennifer Chumbley, Cleveland
Tony Smith, Cleveland
Roland Cook, Cleveland
Angie McGlothlin, Honaker
Amanda Cook, Cleveland
Josh Burgess, Cleveland
Chris McDonald, Ivy Ridge

David Ball, Cleveland asked the local officials, business owners, and communi�es to u�lize Door
Dash services; voiced his opposi�on to the proposed landfill at Moss III.

Motion made by David Eaton, second Nate Kiser and duly approved by the Board of
Supervisors to replace Rebecca Dye with Tara Dye to the Russell County Department of Social
Services Board concurrent with term.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, and Nate Kiser
Nay: Rebecca Dye and Lou Ann Wallace
m) The Russell County Highway Safety Committee
Motion made by Andrew Hensley, second David Eaton and duly approved by the Board of
‘Supervisors to dissolve the Russell County Highway Safety Committee pending verification from
VDOT that elimination will not jeopardize the safety of Russell County citizens.
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann
Wallace
Nay: None
CITIZENS’ COMMENTS
The Chair opened the citizens’ comment period.


Randy Burke, Lebanon voiced his concerns that multiple on-duty county police officers are
gathering at local restaurants; would like to see more drug related arrests; inquired about when
the county would be having another seizure sale.


The following citizens voiced their opposition to the proposed landfill at Moss III:


‘Amy Branson, Castlewood
Tammy Garrett, Lebanon
Gary Hughes, Swords Creek
Dirk Hall, Cleveland
Josh Burgess, Cleveland
Dirk Hall, Cleveland
Jarred Ring, Castlewood
Jennifer Chumbley, Cleveland
Tony Smith, Cleveland
Roland Cook, Cleveland
‘Angie McGlothlin, Honaker
‘Amanda Cook, Cleveland
Josh Burgess, Cleveland
Chris McDonald, Ivy Ridge

David Ball, Cleveland asked the local officials, business owners, and communities to utilize Door
Dash services; voiced his opposition to the proposed landfill at Moss II

Page 2 of 2
Page 2 of 2

JJ Eaton, Honaker asked the Board about forming a budget commitee between the School Board
and County to assist with some of the issues that the schools are facing.

County Administrator Requests

Motion made by Nate Kiser, second Lou Ann Wallace and duly approved by the Board of
supervisors to approve the RC Six-Year General Reassessment Services Request for Proposals
(RFP) Contract.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by Lou Ann Wallace, second Andrew Hensley and duly approved by the Board of

supervisors to approve the Eagleview GSD County-Wide Pictometry Contract for Flight Services of
the County – General Reassessment Services.
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
supervisors to approve the IDA Commonwealth’s Development Opportunity Fund Performance
Agreement & Grant for the Tate Corp. (Bush Building) - $700,000.00.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
supervisors to approve the Community Development Block grant #21-21-14 – Dante Regional
Sewer Line Extension Project Contract Amendment #1 – Supplemental Funding - $1,000,000.00.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by David Eaton, second Lou Ann Wallace and duly approved by the Board of
supervisors to approve the DCJS VA Services, Training, Officers, Prosecution (VSTOP) Formula
Grant Program for Continuation and New Applicants - $133,333.00.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by David Eaton, second Rebecca Dye and duly approved by the Board of supervisors
to approve the RC Disposal Truck Purchase - State Contract - $215,212.00.

4, JJ Eaton, Honaker asked the Board about forming a budget committee between the School Board
and County to assist with some of the issues that the schools are facing.
County Administrator Requests

Motion made by Nate Kiser, second Lou Ann Wallace and duly approved by the Board of
supervisors to approve the RC Six-Year General Reassessment Services Request for Proposals
(RFP) Contract

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Motion made by Lou Ann Wallace, second Andrew Hensley and duly approved by the Board of
supervisors to approve the Eagleview GSD County-Wide Pictometry Contract for Flight Services of
the County ~ General Reassessment Services.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Motion made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
supervisors to approve the IDA Commonwealth’s Development Opportunity Fund Performance
‘Agreement & Grant for the Tate Corp. (Bush Building) - $700,000.00.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None
4, Motion made by Lou Ann Wallace, second David Eaton and duly approved by the Board of
supervisors to approve the Community Development Block grant #21-21-14 ~ Dante Regional
‘Sewer Line Extension Project Contract Amendment #1 ~ Supplemental Funding - $1,000,000.00.
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Motion made by David Eaton, second Lou Ann Wallace and duly approved by the Board of
supervisors to approve the DCIS VA Services, Training, Officers, Prosecution (VSTOP) Formula
Grant Program for Continuation and New Applicants - $133,333.00.

‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Motion made by David Eaton, second Rebecca Dye and duly approved by the Board of supervisors
to approve the RC Disposal Truck Purchase - State Contract - $215,212.00.

Page 2 of 2
Page 2 of 2
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by David Eaton, second Tara Dye and duly approved by the Board of supervisors to
approve the Local Law Enforcement (LOLE) Grant Program – FY 23 - $2,512.00.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Motion made by Rebecca Dye, second Tara Dye and duly approved by the Board of supervisors to
approve the CSA Supplemental Allocation Request Form – FY 24 - $116,191.92.

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
Ann Wallace
Nay:  None

Honaker and Castlewood Canneries have agreed to close for the season on January 31, 2024.

Adjournment
Mo�on made by David Eaton, second Lou Ann Wallace and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday January 31, 2024 at 4:00 PM at the Marriot in Richmond.
The vote was:
Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay:  None

Clerk of the Board                                         Chairperson
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Motion made by David Eaton, second Tara Dye and duly approved by the Board of supervisors to
approve the Local Law Enforcement (LOLE) Grant Program — FY 23 - $2,512.00.

‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate
‘Ann Wallace
Nay: None

Motion made by Rebecca Dye, second Tara Dye and duly approved by the Board of supervisors to
approve the CSA Supplemental Allocation Request Form — FY 24 - $116,191.92

Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou
‘Ann Wallace
Nay: None

Honaker and Castlewood Canneries have agreed to close for the season on January 31, 2024.

Adjournment
Motion made by David Eaton, second Lou Ann Wallace and duly approved by the Board of Supervisors to
adjourn to reconvene on Wednesday January 31, 2024 at 4:00 PM at the Marriott in Richmond.
The vote was:
‘Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Nate Kiser and Lou Ann Wallace
Nay: None
Clerk of the Board Chairperson
Page 2 of 2
                                                  Board of Supervisors                         Action Item B-2 

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
    Meeting: 2/3/24      9:00 AM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Expenditures
Request approval of the County’s January 2024 Monthly Expenditures:
STAFF RECOMMENDATION(s):

County’s January 2024 Monthly Expenditures are in compliance with budget and operational
services.
SUGGESTED MOTION(s):
Motion to approve County’s January 2024 Monthly Expenditures.
ATTACHMENTS:
• January 2024 Monthly Expenditures
Steve Breeding
Highlight
Board of Supervisors Action Item B-2
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 2/3/24 9:00 AM
Request approval of the County’s January 2024 Monthly Expenditures:
STAFF RECOMMENDATION(s):
County’s January 2024 Monthly Expenditures are in compliance with budget and operational
services.
SUGGESTED MOTION(s):
Motion to approve County’s January 2024 Monthly Expenditures.
ATTACHMENTS:

January 2024 Monthly Expenditures

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
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2/os/2cze 2/27/2024 900198 DOMINION OFFICE 158955 24120, 2al20 azoo-oziez0-se0n- >
2yas/2oze 1/23/2024 Do019e Dommnrow OFFICE 160043 253105 233160 Gipe-oazoa0a4030 2
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2/05/2024 1/04/2025 opDLse DoMmNrON OFPiCs 159603 55.34 95134 aioo-o1oie-seo- |
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2/05/2026 12/20/2029 000196 DouINTON Oeics 159259 a 236138 23elee GLbeco7a0ie-se07) 2
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2705/2024 1/04/2024 000198 DOMINION OFFICE 159597 ae 3165 Sigs aiop-orsoie-seo- >>
2/05/2026 1/12/2026 000198 DOMINION OFFICE 155774 io wae ahlta Gheo-praoio-seon- >
3708/2024 1/25/2024 oo0rse bowmnton aveice 1e0120 103138 103188 Sto0-o72010-s008- >>
2/05/2024 1/06/2024 000296 DourNTOM OFFICE 160152 32135 Bala 4zen-osa010-sa0l- >
5,085.08 5,089108 «|
2/05/2026 1/17/2026 004959 DOMNSTREAK STRA 404s 252"89 bs2ls0 4200-o9g010-8029- =~
52130 es2/80 +
2/05/2026 1/17/2024 ooxeas Frsuee AUTO ZAR 357-297998 32.85 12.95 <200-oaza00-saoa- -
2/08/2026 1/19/2024 001445 FESHER AUTO PAR 397-298014 27:32 24132 Sioo-oazano-saos-
2/05/2026 1/17/2024 ooieas FISHER AUTO PAR 402-592611 105136 305.36 dioo-o4zaoo-sase- |=
2705/2028 1/23/2024 001445 FISHER AUTO PAR 397-256134 34.50 34030 aiogcoazeno3006- >
3/05/2024 1/24/2026 001485 FISHER AUTO PAR 397-298167 oat 30142 4300-aaze00-sa0e- >
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2401582 340182 ©
2/05/2024 12/19/2023 002747 FOLEY COMPANY 270777 303/12 203112 «x00-o22060-s402- =~
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2/05/2026 12/11/2023 oo0ess cat’s, noc 26503981 1321 S321 “snoa-cane20-saos- -—-
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2/05/2028 12/19/2023 Gooase GALL’S, Lee 26568678 3613s ahelss Gleo-aazazo-s4og) 27
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2/05/2024 1/08/2024 001862 GREAT AMERICA L 35664050 ered 125143 “eroo-oaz0s0-seon- =~
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2/08/2028 1/18/2028 008105 HEMPSL PIPE AND 50830 S17 ‘Sria aioo-osaeie-aaa0- >
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505-00 3o5.00 +
2/05/2026 12/17/2023 003865 mHNoVATTVE TeCIt 3976 S778 57150 4190-o31020-3005- =~
2/05/2024 12/22/2023 003866 rHNOvATIVE THK 3597 2150, 412180 Sipo-osz020-3005- >
2/05/2024 1/23/2024 003865 INNOVATIVE TECK 2018 le7’so lenis 4ieo-ouaao0-ao02- >t
2/08/2026 1/23/2024 0o3e6e INNOVATIVE TECH 3018 a20"00, 20109 s100-022300-7002- 2 >
3/05/2024 1/23/2024 003065 IXNOVATIVE Tec 4019 2,287786 2,267.50 4100-012300-3002- =
2yos/202¢ 1/23/2024 Oosaée TwOvArivs TECH 5015 iess "00 Tygsb100 4100-012300-7002- =
2/05/2024 1/23/2024 003865 IumOVATIVE Tacs 402i e780 67’s 4ioo-o1zsn0-s002- ==
3yosyaoae 1/23/2028 oosess Iuwovarive Tuce 4022 37150 Soso Sioe-czzeresats-
2/05/2024 1/23/2024 Ou5066 THNOVATIVE Tus 4027 350/00 abol0 #1oo-os2300-3002- © >>
6,685.00 6.655100 *
2/05/2026 1/03/2024 001605 sens srous 15342 52100, 82109 4200-999000-S000- –
2yas/2eze 1/oa/202e Goisas SERRY’S SIGNS 18349 $52.00, Geal00 4ze0-99000-8000- >>
1,304.00 2304700 +
2/05/2024 12/13/2023 005139 JESSE RICK 965936, 200-00, 300108 "s100-091020-se00- =~
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2/05/2024 1/26/2024 900353 KEGLEY SERVICE 40480 26.00, 20100 4200-o43020-se08- –
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2/05/2024 1/03/2024 008072 KILGORE LAK OFF 56468, 2,280.00 2,280160 “4200-022010-3002- =
2/os/20ze 1/23/2024 ooasas usar asseze0s 20 tos107 103129 4200-073010-3002- ~~
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2/os/202% 1/0$/2024 003052 LIGHTHOUSE SUPP c10s2556 308-75 308.73 4200-042020-8407- =~
2/05/2024 1/23/2024 003081 LIGHTHOUSE SUPP 01232627 1,270:00, 42,2700 4100-043020-8407-
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2/05/2026 11/09/2023 005387 MOBILE commNIC 352000684-1 51332"50, 3/341150 4100-031020-7003- =~
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2/05/2026 2/29/2024 902474 NONK HRY J NOVZ3-FEB4 3332183 2i7azi8a “an00-c13010-1008-  –
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2/08/2024 11/07/2023 004511 NATIONAL TEST 5 72083, 253.50 254.80 4100-022010-s41s- -
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3/08/2024 20/30/2023 903129 OrnBILLY AUTO P 1943124240 3897 35.99 aioo-oaio20-sane- ==
2/08/2024 10/30/2023 003123 O’REILLY AUTO P 1943-124268 so78 folze Gnoocosaoae-sane- >
2/08/2024 33/06/2023 003123 OraztLIY AUTO P 1943125010 pureed soalde Geocoauozo-sase. ST
2/05/2026 11/34/2023 003123 O’REILLY AUTO P 1963-12596 50.42 Souai a100-03i020-sane- =
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2/05/2024 1/05/2024 002332 ROWAN & LITTLE 12368615 19 238/32 288152 ¢200-073020-54a1- =~
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2/05/2024 1/24/2024 000663 RUSSELL COUNTY SAN 2024 WHIP 2 13,136.58 12,136158 4200-982020-2025-
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[REQUIREMENTS PRE-LIST COMPA 4-001
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004837 WEX ENTERPRISE 94665022
0040s WORLDWIDE EQUIP 26u130277
004867 30-35 comantzen 1170
‘ZOIRL FOR DUE DATE 2/05/2028
TOTAL DUE FoR FinD- cio
266100,
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36,472.87
36147287
prey
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264,080.63
268,080.63
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2/05/2026
2/05/2028
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2/05/2024
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2/05/2024
2/08/2028
2/05/2028
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32/21/2023
12/29/2023
12/05/2023
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A/D CASH REQUIREMENTS PRE-LTST COMPANY 4-901 FUNDUS212 PAGE
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‘TOTAL FoR DUE DATE 2/05/2024 99,337.78 3.53978
TOTAL DUB FOR FOND- «211 aaaat7e 33/337.78
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3/05/2038 Ta/29/2023 00732 RPERLRENIAN WAT 12252023 160-22 TE0.214099-083990-5302-
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‘TOTAL POR DUE DATE 2/05/2024 40.31 ie0.2t
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NOW-DIRSCT DEPOSIT 301,$78162 302,578.62
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20
Board of Supervisors  Action Item:  B-4
137 Highland Drive Presenter: Chairperson

Lebanon, VA 24266
  Meeting: 2/3/24        6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
  Board Appointments 

Finney Community Center
David Compton    Two-Year Term  January 3, 2024
Edward Tiller    Two-Year Term  January 3, 2024
Spearhead Trails-Trailblazers
Kelsay King     Four-Year Term  January 4, 2024
Cumberland Industrial Facilities Authority (CIFA)
Toni Dodi (Resigned)   Four-Year Term  June 17, 2024
Rebecca Dye    Four-Year Term  June 17, 2024
Steve Breeding
Highlight
Board of Supervisors
137 Highland Drive
Lebanon, VA 24266
Meeting: 2/3/24 6:00 PM
Action Item: B-4
Presenter: Chairperson
Finney Community Center
David Compton Two-Year Term
Edward Tiller Two-Year Term
Spearhead Trails-Trailblazers
Kelsay King Four-Year Term
Cumberland Industrial Facilities Authority (CIFA)
Toni Dodi (Resigned) Four-Year Term
Rebecca Dye Four-Year Term
January 3, 2024
January 3, 2024
January 4, 2024
June 17, 2024
June 17, 2024
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
[Board Appointments,
Dante Community Center Board Members
[Bobbie Gullett 2 Two Years April 1, 2023
[Arthur Phillips (deceased) 2 Two Years April 1, 2023
Wanda Osborne (does not wish to serve) 2 Two Years April 1, 2023,
[Russell County Public Library Board
Yvonne Dye.
Three Year
June 30, 2023
[Spearhead Trails
Gilbert “Teddy” Clevinger 2 Three Years August 7, 2023
|Community Policy Management Team
Lonzo Lester Four Year November 4, 2023
|OQak Grove Community Center
Linda Cross f Two Years November 1, 2023
Rita “Charlene” Johnson: 1 Two Years November 1, 2023
[Tammy Perry 1 Two Years November 1, 2023,
[iohn Perry 1 Two Years November 1, 2023
Nancy Osborne 1 Two Years November 1, 2023
[Board Appointments 2024
Finney Community Center
David Compton ‘Two Years January 3, 2024
[Edward Tiller Two Years January 3, 2024
[Spearhead Trails-Trailblazers
Kelsey King 1 Four Years January 4, 2024
[Cumberland Industrial Facil
Rebecca Dye Four Years June 17, 2024
Nelson “Tony” Dodi Four Years June 17, 2024
[Russell County PSA
[Cuba Porter At large Four Years June 24, 2024
David Edmonds, Jr. Z Four Years June 24, 2024
Community Policy Management Team
[Jennifer Nunley. Three Years October 12, 2024
[Cumberland Plateau Economic Development
[Frank Horton. 5 ‘One Year October 12, 2024
[Tony Lambert 6 ‘One Year October 12, 2024
Ron Blankenship 3 One Year October 12, 2024
[Russell County Library Board
Kim Fife 3 Four Years October 12, 2024
JAnn Monk 5 Four Years October 12, 2024
[Community Policy Management Team
Lori Gates-Addison’ Three Year November 1, 2024
Alice Meade. 5 Three Year November 1, 2024
Cumberland Mountain Communitiy Service Board
[ames Mounts 6 Three Years December 31, 2024
David Eaton 4 Three Years December 31, 2024
Drill Community Center
[Charlene Blankenship Two Years December 31, 2024
Rachel Helton Two Years December 31, 2024
Doug Lester Two Years December 31, 2024
[Harold Dean Thomas: Two Years December 31, 2024
Betty Sue Hess Two Years December 31, 2024
[Michelle Tharp Two Years December 31, 2024
[Heart of Appalachia Tourism Development Authority
[Shiloh Lyttle ‘Two Years December 31, 2024
Maddie Gordon ‘Two Years December 31, 2024
People, Inc. Development Financing Board
lAlicia McGlothlin Three Years December 31, 2024
[Upper Tennessee River Roundtable
Maddie Gordon Two Years December 31, 2024
M_ Gmail
Loretta Vance [email protected]
Online Form Submittal: Board and Committee Application
1 message
[email protected] [email protected] Thu, Oct 12, 2023 at 2:23 PM
To: vicki,[email protected], [email protected]
Board and Committee Application
Name
Email Address
Mailing Address:
E-911 Address:
Phone Number
Fax Number
Board/Committee on Which
You Wish to Serve
Other Interests
Education
Job Experience
Are you currently a registered
voter?
What voting district do you
reside in?
Civic or Service Organization
Experience
EC Elv
OCT 19 202
Philip Addington
[email protected]
293 Greystone DR Castlewood Va 24224
Field not completed.
276-608-5759
Field not completed.
IDA
outdoor recreation, sports, history, and family
HS, some college and various vocation training.
Home Constuction, Class CDL over the road trucking, Norfolk
Southern Railway signal maintenance
Yes
District 2
Volunteer Fireman, coached various little league teams, Active
member and Primitive Baptist Elder, member Russell County
Planning Commision
Are you currently a member Yes
of a Russell County Board or
Committee?
IF YES, please name: Russell County Planning Commision
Have you previously served __ Field not completed.
as a member of a Russell
County Board or Committee?
IF YES, please name: Field not completed.
Email not displaying correctly? View it in your browser.
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
DATE OF APPLICATION: 2-38-23
(Please print or yp in blac ik)
vorne pistricr:
NAME: “Jonghan, Exon JyeatoaJo13@ayail Com
First) (Last) (Email Address)
wanncappress: VM Sykes Neve Hoare, V8 94960
F9LI ADDRESS: ™ Sykes Vewe.
‘TELEPHONENUMBERS: AGA -1427
one) (Business) (aly
PROFESSIONVOCATION: ; i En ke
oe A Sark Bc ro seve Kassel Coun EDA aie Pus,
(List no more than 3 in order of preference :) Kasell, Cova Toussn
ommennetenests: _ Fosqig we raising CMe ond Wnocied, Cemodding celal _grspecbes
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Doce shag Awe _& $9 Companies Nesalechiaa Cherscal Corgan ont aah ATnverbrents.
conconsenvcronoamzanon rent: Poevderk & Cpeladhan Culenas . 7
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ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD ORCoMeTTEE? —_\Y
IF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? \ >
IF YES, PLEASE NAME:
Cumberland Industrial Facilities Authority
BOARD MEMBERS: APPOINTMENT TERM: TERM EXPIRES:
Nelson “Toni” Dodi
P.O. Box 714
Lebanon, VA 24266
(276) 889-2625
[email protected]
Four Year
District 5
June 17, 2024
Rebecca Dye
9457 Mountain Road
Lebanon, VA 24266
276-254-1858
[email protected]
Four Year
District 6
June 17, 2024
        Peggy Kiser 
740 Dyers Chapel Rd.

Clincho,VA   24226-8854
mailto:[email protected]
mailto:[email protected]
Tracy
Highlight
Cumberland Industrial Facilities Authority
Nelson “Toni” Dodi
P.O. Box 714
Lebanon, VA 24266
(276) 889-2625
[email protected]
District 5
Four Year
June 17, 2024
Rebecca Dye
9457 Mountain Road
Lebanon, VA 24266
276-254-1858
[email protected]
District 6
Four Year
June 17, 2024
Peggy Kiser
740 Dyers Chapel Rd.
Clincho,VA 24226-8854
COUNCIL MEMBERS
SCOTT].GILMER
M. ELIJAH LEONARD
W. BRADLEY LAMBERT
J: LEONARD KEGLEY
NINA J. ELDS
NELSON A. “TONY” DODI, Mayor
DeANNA C. JACKSON, Vice Mayor
ANDREW, SHORTT.
KEVIN. TILLER, Town Attomtey
TOWN OF LEBANO!
‘Telephone (276) 889-7200 Fax (276) 889-7208
405 West Main Street
P.O. Drawer 309
Lebanon, Virginia 24256
December 12, 2023
Lonzo Lester, County Administrator
137 Highland Drive, Suite A
Lebanon, Virginia 24266
Dear Lonzo,
This letter is to inform you that | am resigning from the CIFA Board effective immediately.
Thank you for your attention to this matter,
Nelson A. “Tony” Dodi, Mayor
Finney Community Center Board
137 Highland Drive, Suite A, Lebanon, VA 24266
BOARD MEMBERS: APPOINTMENT TERM: TERM EXPIRES:
David Compton Two Years January 3, 2024
Edward Tiller
7491 Redbud Highway
Honaker, VA 24260 Two Years
District 3
January 3, 2024
For information
contact:
Linda Tiller, President
276-873-6545
276-701-1258
OR
Thelma Wilson
P.O. Box 82
Lebanon, VA 24266
(276) 889-1090
Every Wednesday @ 10:30  Devotional, singing and lunch
Finney Community Center Board
137 Highland Drive, Suite A, Lebanon, VA 24266
David Compton Two Years January 3, 2024
Edward Tiler
7491 Redbud Highway
Honaker, VA 24260 Two Years Janvary 3, 2024
District 3
Forinformation
contact:
Linda Tiller, President
276-873-6545
276-701-1258
OR
Theima Wilson
P.O. Box 82
Lebanon, VA 24266
(276) 889-1090
Every Wednesday @ 10:30 Devotional, singing and lunch
Cumberland Plateau Economic Development Commission
Meets quarterly, March, June, September, December, last Thursday of the month @
6:00

Members:
Lou Wallace
Tara Dye
Steve Breeding
Nate Kiser
Cumberland Plateau Economic Development Executive Board
Meets last Thursday every month @ 6:00 pm
Members:
Steve Breeding
David Eaton
Chief Local Elected Officials Board

Member:
Meeting TBA
Steve Breeding
Cumberland Plateau Regional Waste Management Authority
Meets the 3rd Thursday @ 5:30 pm
Members:
Andrew Hensley
Nate Kiser
Coal Hauling Road Commission
Meetings:TBA
Member:
Andrew Hensley
Southwest Virginia Health Authority
Meeting TBA
Member:
David Eaton
Cumberland Mountain Community Service Board
Meets 6 times a year, beginning February, Tuesdays @ noon
Member:
David Eaton
Russell County Planning Commission
Meets 3rd Tuesday @m 6:00 pm
Member:
Tara Dye
Cumberland Plateau Economic Development Commission
Meets quarterly, March, June, September, December, last Thursday of the month @
6:00
Members:
Lou Wallace
Tara Dye
Steve Breeding
Nate Kiser
Cumberland Plateau Economic Development Executive Board
Meets last Thursday every month @ 6:00 pm
Members:
Steve Breeding
David Eaton
Chief Local Elected Offi
Member
Meeting TBA
Steve Breeding
Cumberland Plateau Regional Waste Management Authority
Meets the 3rd Thursday @ 5:30 pm
Members
‘Andrew Hensley
Nate Kiser
Coal Hauling Road Commission
Meetings:TBA
Member:
‘Andrew Hensley
Southwest Virginia Health Authority
Meeting TBA
Member:
David Eaton
Cumberland Mountain Community Service Board
Meets 6 times a year, beginning February, Tuesdays @ noon
Member:
David Eaton
Russell County Planning Commission
Meets 3rd Tuesday @m 6:00 pm
Member:
Tara Dye
Department of Social Services Board
Meets 4th Tuesday @ 4:00 pm
Member:

Tara Dye
Community Policy Management Team
Meets 3rd Tuesday @ 9:00
Member:
Rebecca Dye
Southwest Virginia Regional Jail Authority
Meets quarterly,  January 23rd @ 10:00 am, RC Conference Center

April 16th, Wise @ 10:00 am,
July 30th @ 10:00 am, RC Conference Center
October 8, Wise @ 10:00 am
Members:
Nate Kiser
Steve Breeding
Cumberland Industrial Facilities Authority
Meets quarterly TBA
Member:
Rebecca Dye
Department of Social Services Board
Meets 4th Tuesday @ 4:00 pm
Member:
Tara Dye
Community Policy Management Team
Meets 3rd Tuesday @ 9:00
Member:
Rebecca Dye
Southwest Virginia Regional Jail Authority
Meets quarterly, January 23rd @ 10:00 am, RC Conference Center
April 16th, Wise @ 10:00 am,
July 30th @ 10:00 am, RC Conference Center
October 8, Wise @ 10:00 am
Members:
Nate Kiser
Steve Breeding
Cumberland Industrial Facilities Authority
Meets quarterly TBA
Member:
Rebecca Dye
Board of Supervisors  Action Item D-1 – D-17
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
                 Meeting: 2/3/24         9:00 AM 

County Administrator Reports & Requests
The County Administrator Reports & Request for February 2024:
REPORTS


VACo Preliminary Legislative Program 2024………………………………………D-1


2024 Southwest VA Legislative Reception (1/31/24) & VACo Local

Government Day & Reception (2/1/24)………………………….………………….D-2


RC BOS Resolution Opposing Utility Rate Increases…………………………….D-3


RC Planning Commission Organizational Review…………………………………D-4


Laurel Bed Lake Feasibility Study……………………………………………………D-5


Heart of Appalachia 2025 Outcome Report…………………………………………D-6


Russell County Road Reporting System……………………………………………D-7


Russell County By-Laws Update………………………………………………………D-8


VDOT Monthly Road System Report………………………………………………….D-9


REQUESTS


Virginia Opioid Authority Cooperative Partnership Grant – Project

Pathfinder…………………………………………………………………………………D-10


Russell & Dickenson County – Joint Resolution of Support for Recovery


Residences and Providing Signatory Authority for the Proposal for Grant

Funding from the Virginia Opioid Abatement Authority………………………….D-11


CPRHA Environmental Exemption & 5 Yr. Plan Review………………………….D-12


Host Agreement Resolution Public Hearing Notice…………………………………D-13


DHCD Community Development Block Grant #21-21-14 – Dante Sewer


Project………………………………………………………………………………………D-14


Virginia Federation of Humane Societies Direct Animal Award 2024………….D-15


RC Planning Commission Plats………………………………………………………D-16


Travel Request – Bridgett McGlothlin – Administrative Building Code

Training……………………………………………………………………………………D-17


Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
http://www.russellcountyva.us/
http://www.russellcountyva.us/
Steve Breeding
Highlight
Board of Supervisors Action Item D-1 - D-17
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
Meeting: 2/3/24 9:00 AM
The County Administrator Reports & Request for February 2024:
REPORTS


VACo Preliminary Legislative Program 2024…


2024 Southwest VA Legislative Reception (1/31/24) & VACo Local
Government Day & Reception (2/1/24)


RC BOS Resolution Opposing Utility Rate Increase:


RC Planning Commission Organizational Review.


Laurel Bed Lake Feasi


lity Study…


Heart of Appalachia 2025 Outcome Repott…


Russell County Road Report


System…


Russell County By-Laws Update.


VDOT Monthly Road System Report.


REQUESTS


Virginia Opioid Authority Cooperative Partnership Grant — Project
Pathfind


Russell & Dickenson County — Joint Resolution of Support for Recovery
Residences and Providing Signatory Authority for the Proposal for Grant
Funding from the Virginia Opioid Abatement Authority.


CPRHA Environmental Exemption & 5 Yr. Plan Revie


Host Agreement Resolution Public Hearing Notice.


14, DHCD Community Development Block Grant #21-21-14 — Dante Sewer
Project.

Vi

ies Direct Animal Award 2024,
(ia Federation of Humane Soci

RC Planning Commi

n Plats.

Travel Request — Bridgett McGlothlin — Administrative Building Code
Training.

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www. russellcountyva.us
Date/Time
**Speaker details TBA
Location
Library of Virginia
800 E. Broad Street
Richmond, VA 23219
Register
Steve Breeding
Highlight
Steve Breeding
Highlight
<« /
SOUTHWEST VIRGINIA
LEGISLATIVE RECEPTION
JANUARY 31, 2024
5:30-7:30 P.M.
LIBRARY OF VIRGINIA
‘800 E. BROAD STREET | RICHMOND, VA23219
CLICK HERE TO REGISTER
Date/Time
**Speaker details TBA
Location
Library of Virginia
800 E. Broad Street
Richmond, VA 23219
Register
Steve Breeding
Highlight
Jobs/publications-resources/job-opportunities/) _Calendar(/education-and-events/calendar/) q
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Ric The Voice of the =
Commonwealth’s Counties
Veer Assonaten stunts
{httpsvAwwwvaco.org)
Thursday, February 1, 2024
Richmond Marriott Hotel
Virginia Association of Counties invites all County
‘Supervisors to the VACo/VML/VAPDC Local
Government Day. This is the day when all counties
come together and advocate on behalf of our
‘communities. Join us for Local Government Day! vace/V ih
Date: Thursday, February 1, 2024
Location: Richmond Marriott Hote!
(https://book passkey.com/event/S0583276/owner/129
Who should attend: ALL County Supervisors and
staff are encouraged to register and attend.
Registration Fee


$100 Day Briefing Only (Noon - 2pm)


$100 Reception Only (S30pm)


$150 Day Briefing and Reception
Agenda


9am | VACo Board of Directors Meeting
Jam | Registration


30am | Lunch


Noon | Local Government Day


Afternoon | Visit the Capitol to speak with
legislators


530pm | Reception


Hotel Reservation Details: Lodging costs are not
covered in the registration fee. Local Government
Day is held at the Richmond Marriott Hotel, 500 East
Broad Street, Richmond, VA 23219. Room rates start
at $179 (single room occupancy). To reserve a hotel
room, call 800.228.9290 by January 9, 2024, with this
code: VACo Local Government Day or reserve a
room at this Richmend Marriott Hotel link
(httpsi//book,passkey.com/event/50583276/owner/12987/home).
Registration Form,
Jprpemnmvacoorgivp:
contentluploads/2023/H/tbealCovernmentGoyRegistrationForm24.pdf)
Register Online
(nttps:/netforumpro.comleweb/oynamic?:
WebCode-Loginnequiredtsite-VACo)
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Main
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace  Steve Breeding
District 1   District 5
Carl Rhea      Lou Ann Wallace, Chairperson Rebecca Dye
District 3  District 2 District 6
David Eaton   Oris Christian, Vice-Chairman Lonzo Lester
District 4   At-Large County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
RESOLUTION
OPPOSING
AMERICAN ELECTRIC POWER (AEP)
APPALACHIAN POWER (ApCo)
KENTUCKY UTILITY CORPORATION (KUC)
UTILITY RATE INCREASES
At a regularly scheduled meeting of the Russell County Board of
Supervisors held on December 11, 2023, on a motion by David Eaton,
seconded by Steve Breeding, the following resolution was adopted to issue notice
to the regional utility companies, local legislators, State Corporation
Commission (SCC), General Assembly, and the Governor’s Office concerning
recent utility rate increases to the citizens of Russell County; and
WHEREAS, the Board of Supervisors of Russell County, Virginia, is
committed to being responsive and attentive to the concerns and welfare of all
its citizens; and
WHEREAS, the Board of Supervisors of Russell County, Virginia, has
recently become aware of the financial hardship that the most recent American
Electric Power (herein referred to as “AEP”), Kentucky Utilities Company (herein
referred to as “KUC”), and Appalachian Power (ApCo) utility rate increases have
had on its citizens; and
WHEREAS, the Board of Supervisors of Russell County, Virginia,
believes that the most recent utility rate increases are unreasonable and are
having a detrimental effect on our all our citizens, especially our most vulnerable
elderly and low-income population; and
Steve Breeding
Highlight
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace Steve Breeding
District 4 District 5
Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye
District 3 District 2 District 6
David Eaton Oris Christian, Vice-Chairman Lonzo Lester
District 4 At-Large County Administrator
Ata regularly scheduled meeting of the Russell County Board ’of
Supervisors held on December 11, 2023, on a motion by David Eaton)
seconded by Steve Breeding, the following resolution was adopted to issue notice
to the regional utility companies, local legislators, State Corporation
Commission (SCC), General Assembly, and the Governor’s Office concerning
recentutility rate increases to the citizens of Russell County; and
WHEREAS, the Board of Supervisors of Russell County, Virginia, is
committed to being responsive and attentive to the concerns and welfare of all
its citizens; and
WHEREAS, the Board of Supervisors of Russell County, Virginia, has
recently become aware of the financial hardship that the most recent American
Electric Power (herein referred to as “AEP”), Kentucky Utilities Company (herein
referred to as "KUC’), and Appalachian Power (ApCo) utility rate increases have
had onits citizens; and
WHEREAS, the Board of Supervisors of Russell County, Virginia,
believes that the mostrecent utility rate increases are unreasonable and are
having a detrimentaleffect on our all our citizens, especially our most vulnerable
elderly and low-income population; and
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
WHEREAS, AEP, KUC, and ApCo have consistently posted strong
quarterly earnings and specifically in 2023 with strong earnings, leading the Board
of Supervisors of Russell County, Virginia, to believe that the rate increases were
and are unnecessary; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Russell County, Virginia, that the Board hereby formally requests the local
legislators, the Virginia State Corporation Commission (SCC), General
Assembly, and the Governor’s Office take some formal action to reconsider the
recent utility rate increases to relieve the financial burden to all of our citizens.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Supervisors of Russell County, Virginia, Lou Wallace, is hereby authorized to
sign this Resolution and the Clerk of the Board of Supervisors of Russell
County, Virginia, Lonzo Lester, is hereby authorized to attest the Chairperson’s
signature to this Resolution.
ADOPTED this 11th day of December 2023.
Board of Supervisors
Russell County, Virginia

Lou Wallace, Chairperson
A COPY ATTEST:

Lonzo Lester, County Administrator
WHEREAS, AEP, KUC, and ApCo have consistently posted strong
quarterly earnings and specifically in 2023 with strong earings, leading the Board
of Supervisors of Russell County, Virginia, to believe that the rate increases were
and are unnecessary; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Russell County; Virginia, that the Board hereby formally requests the local
legislators, the Virginia State Corporation. Commission (SCC), General
Assembly, and the Governor’s Office take’some formal action to reconsider the
recentiutility rate increases to relieve the financial burden to all of our citizens.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Supervisors of Russell County, Virginia,Lou Wallace, is hereby authorized to
sign this Resolution and the Clerk of the Board of Supervisors of Russell
County, Virginia, Lonzo Lester, is hereby authorized to attest the Chairperson’s
signature to this Resolution.
ADOPTED this 11’" day of December 2023.
Board of Supervisors
Russell County, Virginia
Lou Wallace, Chairperson
A COPY ATTEST:
Lonzo Lester, County Administrator
Code of Virginia
Title 15.2. Counties, Cities and Towns
Chapter 22. Planning, Subdivision of Land and Zoning
Article 2. Local Planning Commissions.
§ 15.2-2210. Creation of local planning commissions; participation in planning district commissions or joint local
commissions.
Every locality shall by resolution or ordinance create a local planning commission in order to promote the orderly development 0 1
the locality and its environs. In accomplishing the objectives of§ 15.2-2200 the local planning commissions shall serve primarily
in an advisory capacity to the governing bodies.
Any locality may participate in a planning district commission in accordance with Chapter 42 (§ 15.2-4200 et seq.) of this title or;
joint local commission in accordance with§ 15.2-2219.
1975, C. 641, § 15.1-427.1; 1997, C. 587.
§ 15.2-2211. Cooperation oflocal planning commissions and other agencies.
The planning commission of any locality may cooperate with local planning commissions or legislative and administrative bodies
and officials of other localities so as to coordinate planning and development among the localities. The planning commission of
any locality shall consult with the installation commander of any military installation that will be affected by potential
development within the locality so as to reasonably protect the military installation against any adverse effects that might be
caused by the development. Planning commissions may appoint committees and may adopt rules as needed to effect such
cooperation. Planning commissions may also cooperate with state and federal officials, departments and agencies. Planning
commissions may request from such departments and agencies, and such departments and agencies of the Commonwealth shall
furnish, such reasonable information which may affect the planning and development of the locality.
Code 1950, § 15-961.1; 1962, c.407, § 15.1-428; 1975, c. 641; 1997, c. 587; 2013, cc. 149, 213.
§ 15.2-2212. Qualifications, appointment, removal, terms and compensation of members of local planning commissions.
A local planning commission shall consist of not less than five nor more than fifteen members, appointed by the governing body,
all of whom shall be residents of the locality, qualified by knowledge and experience to make decisions on questions of comm unit
growth and development; provided, that at least one-half of the members so appointed shall be owners of real property. The local
governing body may require each member of the commission to take an oath of office.
One member of the commission may be a member of the governing body of the locality, and one member may be a member of the
administrative branch of government of the locality. The term of each of these two members shall be coextensive with the term ol
office to which he has been elected or appointed, unless the governing body, at the first regular meeting each year, appoints other
to serve as their representatives. The remaining members of the commission first appointed shall serve respectively for terms of
one year, two years, three years, and four years, divided equally or as nearly equal as possible between the membership.
Subsequent appointments shall be for terms of four years each. The local governing bodies may establish different terms of office
for initial and subsequent appointments including terms of office that are concurrent with those of the appointing governing bod
Vacancies shall be filled by appointment for the unexpired term only.
Members may be removed for malfeasance in office. Notwithstanding the foregoing provision, a member of a local planning
commission may be removed from office by the local governing body without limitation in the event that the commission membe
is absent from any three consecutive meetings of the commission, or is absent from any four meetings of the commission within
any 12-month period. In either such event, a successor shall be appointed by the governing body for the unexpired portion of the
term of the member who has been removed.
The local governing body may provide for compensation to commission members for their services, reimbursement for actual
expenses incurred, or both.
Code 1950, §§ 15-901, 15-916, 15-963; 1956, cc. 282, 497; 1960, c. 309; 1962, c. 407, § 15.1-437; 1973, c. 160; 1974, c. 521; 1986, c.
208; 1988, C. 256; 1997, C. 587; 2006, C. 687.
Steve Breeding
Highlight
Steve Breeding
Highlight
§ 15.2-2210. Creation of local planning commissions; participation in planning district commissions or joint local
commissions.
Every locality shall by resolution or ordinance create a local planning commission in order to promote the orderly development o
the locality and its environs. In accomplishing the objectives of § 15.2-2200 the local planning commissions shall serve primarily
in an advisory capacity to the governing bodies.
Any locality may participate in a planning district commission in accordance with Chapter 42 (§ 15.2-4200 et seq, of this title or
joint local commission in accordance with § 15.2-2219.
1975, c. 641, § 15.1-427.1; 1997, c. 587.
§ 15.2-2211. Cooperation of local planning commissions and other agencies.
‘The planning commission of any locality may cooperate with local planning commissions or legislative and administrative bodies
and officials of other localities so as to coordinate planning and development among the localities. The planning commission of
any locality shall consult with the installation commander of any military installation that will be affected by potential
development within the locality so as to reasonably protect the military installation against any adverse effects that might be
caused by the development. Planning commissions may appoint committees and may adopt rules as needed to effect such
cooperation. Planning commissions may also cooperate with state and federal officials, departments and agencies. Planning
‘commissions may request from such departments and agencies, and such departments and agencies of the Commonwealth shall
furnish, such reasonable information which may affect the planning and development of the locality.
Code 1950, § 15-961.1; 1962, c. 407, § 15.1-428; 1975, c. 641; 1997, c. 587; 2015, cc. 149, 213.
§ 15.2-2212. Qualifications, appointment, removal, terms and compensation of members of local planning commissions.
A local planning commission shall consist of not less than five nor more than fifteen members, appointed by the governing body,
all of whom shall be residents of the locality, qualified by knowledge and experience to make decisions on questions of communit
growth and development; provided, that at least one-half of the members so appointed shall be owners of real property. The local
governing body may require each member of the commission to take an oath of office.
‘One member of the commission may be a member of the governing body of the locality, and one member may be a member of the
administrative branch of government of the locality. The term of each of these two members shall be coextensive with the term of
office to which he has been elected or appointed, unless the governing body, at the first regular meeting each year, appoints other
to serve as their representatives. The remaining members of the commission first appointed shall serve respectively for terms of
one year, two years, three years, and four years, divided equally or as nearly equal as possible between the membership.
Subsequent appointments shall be for terms of four years each. The local governing bodies may establish different terms of office
for initial and subsequent appointments including terms of office that are concurrent with those of the appointing governing bod
‘Vacancies shall be filled by appointment for the unexpired term only.
‘Members may be removed for malfeasance in office. Notwithstanding the foregoing provision, a member of a local planning
‘commission may be removed from office by the local governing body without limitation in the event that the commission membe
is absent from any three consecutive meetings of the commission, or is absent from any four meetings of the commission within
any 12-month period. In either such event, a successor shall be appointed by the governing body for the unexpired portion of the
term of the member who has been removed.
‘The local governing body may provide for compensation to commission members for their services, reimbursement for actual
expenses incurred, or both.
Code 1950, §§ 15-901, 15-916, 15-963; 1956, cc. 282, 497; 1960, c. 309; 1962, c. 407, § 15.1-43
208; 1988, c. 256; 1997, c. 587; 2006, c. 687.
5 1975, c. 160; 1974, ¢. 521; 1986, c.
§ 15.2-2215. Advisory members.
A member of a local planning commission may, with the consent of both governing bodies, serve as an advisory member of the
local planning commission of a contiguous locality.
Code 1950, § 15-963.1; 1962, ¢. 407, § 15.1-438; 1997, c. 587.
§ 15.2-2214, Meetings.
‘The local planning commission shall fix the time for holding regular meetings. The commission, by resolution adopted at a regula
‘meeting, may also fix the day or days to which any meeting shall be continued if the chairman, or vice-chairman if the chairman i
unable to act, finds and declares that weather or other conditions are such that itis hazardous for members to attend the meeting
Such finding shall be communicated to the members and the press as promptly as possible. All hearings and other matters
previously advertised for such meeting shall be conducted at the continued meeting and no further advertisement is required. Thi
commission shall cause a copy of such resolution to be inserted in a newspaper having general circulation in the locality at least
seven days prior to the first meeting held pursuant to the adopted schedule.
Commissions shall meet at least every two months. However, in any locality with a population of not more than 7,500, the
‘commission shall be required to meet at least once each year.
Special meetings of the commission may be called by the chairman or by two members upon written request to the secretary. The
secretary shall mail to all members, at least five days in advance of a special meeting, a written notice fixing the time and place of
the meeting and the purpose thereof.
Written notice of a special meeting is not required if the time of the special meeting has been fixed at a regular meeting, or if all
‘members are present at the special meeting or file a written waiver of notice.
Code 1950, § 15-963.2; 1962, e. 407, § 15.1-439; 1990, ¢. 664; 1997, c. 587; 2003, ¢. 403.
§ 15.2-2215. Quorum majority vote.
A majority of the members shall constitute a quorum and no action of the local planning commission shall be valid unless
authorized by a majority vote of those present and voting,
Code 1950, § 15-963.3; 1962, c. 407, § 15.1-440; 1974, ¢. 99; 1975, c. 641; 1997, c. 587.
§ 15.2-2216. Facilities for holding of meetings and preservation of documents; appropriations for expenses.
‘The governing body may provide the local planning commission with facilities for the holding of meetings and the preservation o
plans, maps, documents and accounts, and may appropriate funds needed to defray the expenses of the commission.
Code 1950, § 15-963.4; 1962, c. 407, § 15.1-441; 1997, c. 587.
§ 15.2-2217. Officers, employees and consultants; expenditures; rules and records; special surveys.
‘The local planning commission shall elect from the appointed members a chairman and a vice-chairman, whose terms shall be fo
one year. If authorized by the governing body the commission may (i) create and fill such other offices as it deems necessary; (ii)
appoint such employees and staff as it deems necessary for its work; and (ii) contract with consultants for such services as it
requires. The expenditures of the commission, exclusive of gifts or grants, shall be within the amounts appropriated for such
purpose by the governing body.
‘The commission shall adopt rules for the transaction of business and shall keep a record of its transactions which shall be a public
record. Upon request of the commission, the governing body or other public officials may, from time to time, for the purpose of
special surveys under the direction of the commission, assign or detail to it any members of the staffs of county or municipal
administrative departments, or such governing body or other public official may direct any such department employee to make fo
the commission special surveys or studies requested by the local commission.
Code 1950, § 15-963.5; 1962, ¢. 407, § 15.1-442; 1997, ¢. 587.
§ 15.2-2218. County planning commission serving as commission of town.
‘The governing body of any town may designate, with the consent of the governing body of a contiguous county, by ordinance, the
county planning commission as the local planning commission of the town.
A.county commission designated as @ town commission shall have all the powers and duties granted under this chapter to a local
planning commission,
Any town designating a county commission as its local planning commission may contract annually to pay the county a
proportionate part of the expenses properly chargeable for the planning service rendered the town, and any such payments may t
appropriated to the county planning commission in addition to any funds budgeted for planning purposes.
Code 1950, 85 15-900, 15-905, 15-965.6; 1950, p. 487; 1962, c. 407, § 15.1-443; 1997, ¢. $87.
§ 15.2-2219, Joint local planning commissions.
Any one of more adjoining or adjacent counties or municipalities including any municipality within any such county may by
agreement provide for a joint local planning commission for any two or more of such counties and municipalities. The agreement
shall provide for the number of members of the commission and how they shall be appointed, in what proportion the expenses of
the commission shall be borne by the participating localities, and any other matters pertinent to the operation of the commission
as the joint local planning commission for the localities. Any commission so created shall have, as to each participating locality,
the powers and duties granted to and imposed upon local planning commissions under this chapter.
Code 1950, 8§ 15-900, 15-903, 15-963.6; 1950, p. 487; 1962, c. 407, § 15.1-443; 1997, c. 587.
§ 15.2-2220, Duplicate planning commission authorized for certain local governments.
‘The Cities of Chesapeake and Hampton may by ordinance establish a duplicate planning commission solely for the purpose of
considering matters arising from the provisions of the Chesapeake Bay Preservation Act (§ 62.1-44.15:67 et seq.). Sections 15.2-
2210 through 15.2-2222 shall apply to the commission, mutatis mutandis.
‘The procedure, timing requirements and appeal to the circuit court set forth in §§ 15.2-2258 through 15.2-2261 shall apply to the
considerations of this commission, mutatis mutandis.
To distinguish the planning commission authorized by this section from planning commissions required by § 15.2-2210, the
commission established hereunder shall have the words "Chesapeake Bay Preservation’ in its title.
‘The governing body of a city that establishes a commission pursuant to this section, in its sole discretion by ordinance, may
abolish the duplicate planning commission.
1993, c. 738, § 15.1-502.1; 1997, c. 587; 2007, ¢. 815,
§ 15.2-2221. Duties of commissions.
‘To effectuate this chapter, the local planning commission shall:


Exercise general supervision of, and make regulations for, the administration of its affairs;
2, Prescribe rules pertaining to its investigations and hearings;


Supervise its fiscal affairs and responsibilities, under rules and regulations as prescribed by the governing body;


4, Keep a complete record of its proceedings; and be responsible for the custody and preservation of its papers and documents;

Make recommendations and an annual report to the governing body concerning the operation of the commission and the statu:
of planning within its juris

‘ions
6, Prepare, publish and distribute reports, ordinances and other material relating to its activities;

Prepare and submit an annual budget in the manner prescribed by the governing body of the county or municipality; and
8, If deemed advisable, establish an advisory committee or committees.

Code 1950, § 15-963.7; 1962, c, 407, 8 15.1-444; 1997, c. 587.
§ 15.2-2222. Expenditures; gifts and donations.
‘The local planning commission may expend, under regular local procedure as provided by law, sums appropriated to it for its
purposes and activities.
A locality may accept gifts and donations for commission purposes. Any moneys so accepted shalll be deposited with the
appropriate governing body in a special nonreverting commission fund to be available for expenditure by the commission for the
purpose designated by the donor. The disbursing officer of the locality may issue warrants against such special fund only upon
vouchers signed by the chairman and the secretary of the commission.
Code 1950, §§ 15-905, 15-917, 15-963.8; 1962, c. 407, § 15.1-445; 1997, c. 587.
§ 15.2-2222.1, Coordination of state and local transportation planning.
A. 1. Prior to adoption of any comprehensive plan pursuant to § 15.2-2225, any part of a comprehensive plan pursuant to § 15.2-
2228, or any amendment to any comprehensive plan as described in § 15.2-2229, the locality shall submit such plan or amendmer
to the Department of Transportation for review and comment if the plan or amendment will substantially affect transportation ot
state-controlled highways as defined by regulations promulgated by the Department. The Department’s comments on the
proposed plan or amendment shall relate to plans and capacities for construction of transportation facilities affected by the
proposal.


Ifthe submitting locality is located within Planning District 8, the Department of Transportation shall also determine the exter
to which the proposed plan or amendment will increase traffic congestion or, to the extent feasible, reduce the mobility of citizen
in the event of a homeland security emergency and shall include such information as part of its comments on the proposed plan «
amendment. In making such determination, the Department shall specify by name and location any transportation facility within
the scope of the review specified in subdivision 1 having a functional classification of minor arterial or higher for which an
increase in traffic volume is expected to exceed the capacity of the facility as a result of the proposed plan or amendment. Such
information shall be provided concurrently to the submitting locality and the Northern Virginia Transportation Authority. Furthe
to the extent that such information is readily available, the Department shall also include in its comments an assessment of the
‘measures and estimate of the costs necessary to mitigate or ameliorate the congestion or reduction in mobility attributable to the
proposed plan or amendment.


Within 30 days of receipt of such proposed plan or amendment, the Department may request, and the locality shall agree to, a
‘meeting between the Department and the local planning commission or other agent to discuss the plan or amendment, which
discussions shall continue as long as the participants may deem them useful. The Department shall make written comments
within 90 days after receipt of the plan or amendment, or by such later deadline as may be agreed to by the parties in the
cussions.


B, Upon submission to, or initiation by, a locality of a proposed rezoning under § 15.2-2286, 15.2-2297, 15.2-2298, or 15.2-2305,
the locality shall submit the proposal to the Department of Transportation within 10 business days of receipt thereof if the
proposal will substantially affect transportation on state-controlled highways. Such application shall include a traffic impact
statement if required by local ordinance or pursuant to regulations promulgated by the Department. Within 45 days of its receipt
of such traffic impact statement, the Department shall either (i) provide written comment on the proposed rezoning to the localit
or (ii) schedule a meeting, to be held within 60 days of its receipt of the proposal, with the local planning commission or other
agent and the rezoning applicant to discuss potential modifications to the proposal to address any concerns or deficiencies. The
Department’s comments on the proposed rezoning shall be based upon the comprehensive plan, regulations and guidelines of the
Department, engineering and design considerations, any adopted regional or statewide plans, and short-term and long-term
traffic impacts on and off site. Ifthe locality is in Planning District 8, the Department’s review shall specify by name and location
any transportation facility within the scope of the review specified in subdivision A 1 having a functional classification of minor
arterial or higher for which an increase in traffic volume is expected to exceed the capacity of the facility as a result of the
proposed plan or amendment. The Department shall complete its initial review of the rezoning proposal within 45 days, and its
final review within 120 days, after it receives the rezoning proposal from the locality. Notwithstanding the foregoing provisions of
this subsection, such review by the Department shall be of a more limited nature and scope in cases of rezoning a property
consistent with a local comprehensive plan that has already been reviewed by the Department as provided in this section.
C. Ifa locality has not received written comments within the timeframes specified in subsection B, the locality may assume that
the Department has no comments.
D. The review requirements set forth in this section shall be supplemental to, and shall not affect, any requirement for review by
the Department of Transportation or the locality under any other provision of law. Nothing in this section shall be deemed to
prohibit any additional consultations concerning land development or transportation facilities that may occur between the
Department and localities as a result of existing or future administrative practice or procedure, or by mutual agreement.
E, The Department shall impose fees and charges for the review of applications, plans and plats pursuant to subsections A and B,
and such fees and charges shall not exceed $1,000 for each review. However, no fee shall be charged to a locality or other public
agency. Furthermore, no fee shall be charged by the Department to a citizens’ organization or neighborhood association that
proposes comprehensive plan amendments through its local planning commission or local governing body.
2006, cc. 527, 563; 2007, c. 792; 2010, c. 121; 2011, cc. 647, 888; 2012, c. 770; 2014, c. 766; 2016, c. 370; 2017, c. 536. 128/202
Russell County Planning Commission
137 Highland Drive, Suite A, Lebanon, VA 24266
BOARD MEMBERS: APPOINTMENT TERM: TERM EXPIRES:
Ernie McFaddin
  137 Burns Ave        

Lebanon, Va  24266
276-971-0690 District 5
Four Years October 12, 2025
Jack Compton
District 3
Four Years 6231 Finney Road
Honaker, VA 24260 October 12, 2025
(276) 873-6714
District 4
Four Years February 7,2026
Brian Keith Ray
15 Miller Church Lane
Swords Creek, VA 24649

(276)-870-5122
District 3
Four Years October 7, 2027
 Charles Edmonds 

3907 Jessee’s Mill Rd.
Cleveland, VA  24225
(276)-494-6138
John Mason
District 1
Four Years 4364 South 71
Castlewood, VA 24224 October 4, 2027
(276) 794-7820
Distritct 6
Four Years November 13, 2027
Greg Stoots
2045 Green Valley Rd.
Lebanon, VA 24266
(276)971-4750
   Philip Addington

293 Greystone Drive
Castlewood, VA  24224
276-608-5759 District 2
Four Years October 12, 2025
     Tara Dye

442 Dogwood Lane
Cleveland, VA 24225
276-639-1684 District 3
Concurrent with term
Tracy
Cross-Out
Steve Breeding
Highlight
Emie McFaddin
187 Burns Ave
Lebanon, Va 24266
276-971-0690
District 5
137 Highland Drive, Suite A, Lebanon, VA 24266
Four Years
October 12, 2025
Jack Compton
6231 Finney Road
Honaker, VA 24260
(276) 873-6714
District 3
Four Years
October 12, 2025
Tara Dye
442 Dogwood Lane
Cleveland, VA 24225
276-639-1684
District 3
Concurrent with term
Brian Keith Ray
15 Miller Church Lane
Swords Creek, VA 24649
(276)-870-5122
District 4
Four Years
February 7,2026
Charles Edmonds
3907 Jesse’s Mill Rd.
Cleveland, VA 24225
(276)-494-6138
District 3
Four Years
October 7, 2027
John Mason
4364 South 71
Castlewood, VA 24224
(276) 794-7820
District 1
Four Years
October 4, 2027
Greg Stoots
2045 Green Valley Rd.
Lebanon, VA 24266
(276)971-4750
Distritct 6
Four Years
November 13, 2027,
Philip Addington
293 Greystone Drive
Castlewood, VA 24224
276-608-5759
District 2
Four Years
October 12, 2025
Russell County Planning Commission
137 Highland Drive, Suite A, Lebanon, VA 24266
BOARD MEMBERS: APPOINTMENT TERM: TERM EXPIRES:
Attorney
Crystal White Advisor
mailto:[email protected]
Russell County Planning Commission
137 Highland Drive, Suite A, Lebanon, VA 24266
Attorney
Crystal White Advisor
Laurel Bed Lake Access Development
Russell County, Virginia
Prepared for
Russell County Board of Supervisors
T&L Project No. 17632
Final Document Issued January 19, 2024
FEASIBILITY STUDY
Steve Breeding
Highlight
FEASIBILITY STUDY
Laurel Bed Lake Access Development
Russell County, Virginia
Prepared for
Russell County Board of Supervisors
THOMPSON
ay 6 & LITTON fn
00 0101
Feasibility Study
Laurel Bed Lake Access Development

Russell County, Virginia
Prepared For
Russell County Board of Supervisors
This document and the ideas and designs incorporated herein, as an instrument of professional service, is the
property of Thompson & Litton and is not to be used in whole or in part for any other project without the written
authorization of Thompson & Litton.
P.O. Box 1307
103 East Main Street
Wise, Virginia 24293
T&L Project No. 17632                                  Final Document Issued January 19, 2024
Feasibility Study
Laurel Bed Lake Access Development
Russell County, Virginia
Prepared For
Russell County Board of Supervisors
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$8 vinoniv MULLINS 2g
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This document and the ideas and designs incorporated herein, as an instrument of professional service, is the
property of Thompson & Litton and is not to be used in whole or in part for any other project without the written.
authorization of Thompson & Litton.
EB THOMPSON&LITTON
‘T&L Project No. 17632
P.O. Box 1307
103 East Main Street
Wise, Virginia 24293
Final Document Issued January 19, 2024
00 0101
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 i
TABLE OF CONTENTS
Table of Contents … i
I. Introduction … 1
A. Purpose of Study … 1
B. Project Location Map … 1
II. Existing Conditions … 3
A. Potential Access Road Project Area … 3
B. Connecting Road at Starting Point … 3
C. Connecting Road at Ending Point … 3
III. Proposed Alternatives … 4
A. Alternative A … 6
B. Alternative B … 7
C. Alternative C … 7
D. Alternative D … 8
IV. Selected Alternative … 9
V. Summary … 10
List of Figures
Figure I – Project Location Map… 2
Figure 2  - Plan View Comparison of Alignment Alternatives … 5
Figure 3  - Elevation View Comparison of Alignment Alternatives … 5
List of Tables
Table 1 – Alignment Length and Elevation Data … 8
Report Appendices
A. Alternative Alignment Exhibits
B. Probable Project Cost Estimates
C. Road Design Standards
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
TABLE OF CONTENTS
Table of Contents.

Introduction

A. Purpose of Study
B. Project Location Map
Il. Existing Conditions.
A. Potential Access Road Project Area…
B. Connecting Road at Starting Point.
C. Connecting Road at Ending Poin
Ill, Proposed Alternatives.
Alternative A…
Alternative B…
Alternative C
99 @ >
Alternative D
IV. Selected Alternative
Vv. Summary…
List of Figures
ure | - Project Location Map.
Figure 2 - Plan View Comparison of Alignment Alternatives .
Figure 3 - Elevation View Comparison of Alignment Alternatives…
List of Tables
Table 1 - Alignment Length and Elevation Date…
Report Appendices
A. Alternative Alignment Exhibits
B. Probable Project Cost Estimates
C. Road Design Standards
LL Project No. 17632
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 1
I. INTRODUCTION
Laurel Bed Lake is a 330-acre lake located in Russell County, Virginia within the Clinch
Mountain Range. Owned by the Virginia Department of Wildlife Resources (DWR),
the lake is a prime recreation area that hosts great potential for nearby communities
in Russell County and neighboring counties. The problem is, though the lake resides in
Russell County, there is currently no means of accessing the lake from the North
(from Russell County). Although the lake is essentially in the backyard of the Belfast
community, the shortest route to access the lake takes over an hour to drive and
comprises partially of one-lane underdeveloped gravel road. This is currently the only
route to the lake that is open to the public. There have been three documented
failures of this road since 2003 due to weather and erosion, two of which occurred in
the last five calendar years. These failures caused road closure for a number of
months while repairs were taking place. Furthermore, the limited access creates a
hindrance for emergency responders. Russell County EMS and Sheriff’s Office would
be the first responders in emergency situations since the lake is in Russell County,
which results in response times of up to one hour in good road conditions.
A. Purpose of Study
As a first step in addressing this need, Thompson & Litton was commissioned to
conduct this study for the Russell County Board of Supervisors (BOS) to
determine the feasibility of constructing an access road across the mountain ridge
to Laurel Bed Lake from the end of Whites Subdivision Road in Belfast. The
potential road would serve by making recreational use more accessible to Russell
County, Tazewell County, and neighboring communities north of the lake and by
greatly improving emergency response times.
B. Project Location Map
Figure 1 shows the general location of the potential road in relation to Laurel Bed
Lake and neighboring towns.
i
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
INTRODUCTION
Laurel Bed Lake is a 330-acre lake located in Russell County, Virginia within the Clinch
Mountain Range. Owned by the Virginia Department of Wildlife Resources (DWR),
the lake is a prime recreation area that hosts great potential for nearby communities
in Russell County and neighboring counties. The problem is, though the lake resides in
Russell County, there is currently no means of accessing the lake from the North
(from Russell County). Although the lake is essentially in the backyard of the Belfast
community, the shortest route to access the lake takes over an hour to drive and
comprises partially of one-lane underdeveloped gravel road. This is currently the only
route to the lake that is open to the public. There have been three documented
failures of this road since 2003 due to weather and erosion, two of which occurred in
the last five calendar years. These failures caused road closure for a number of
months while repairs were taking place. Furthermore, the limited access creates a
hindrance for emergency responders. Russell County EMS and Sheriff’s Office would
be the first responders in emergency situations since the lake is in Russell County,
which results in response times of up to one hour in good road conditions.
A. Purpose of Study
Asa first step in addressing this need, Thompson & Litton was commissioned to
conduct this study for the Russell County Board of Supervisors (BOS) to
determine the feasibi
ity of constructing an access road across the mountain ridge
to Laurel Bed Lake from the end of Whites Subdivision Road in Belfast. The
potential road would serve by making recreational use more accessible to Russell
County, Tazewell County, and neighboring communities north of the lake and by
greatly improving emergency response times.
B. Project Location Map
Figure 1 shows the general location of the potential road in relation to Laurel Bed
Lake and neighboring towns.
T&L Project No. 17632
Honaker
Saltville
Laurel Bed Lake
US HWY 19
PROJECT AREA
Lebanon
TAZEW
ELL CO
UNTY
RUSSELL CO
UNTY
RUSSELL
COUNTY
WASHINGTON COUNTY
TAZEWELL COUNTY
SMYTH COUNTY
SM
YTH COUNTY
W
ASHINGTON COUNTY
SOUTHWEST VIRGINIA
COMMUNITY COLLEGE
LOCATION MAP IMAGERY SOURCE:
2023 MICROSOFT CORPORATION
LAUREL BED LAKE ACCESS DEVELOPMENT
FEASIBILITY STUDY
PROJECT NO.
FILE LOCATION
DATE
T H O M P S O N
& L I T T O N
FIGURE
I
17632 DECEMBER 2023
…CIVIL\CADD\Exhibits
SCALE:  APPROXIMATELY 1"= 2 MILES
RUSSELL COUNTY BOARD OF SUPERVISORS
Claypool Hill
Richlands
CATION MAP IMAGERY SOURCE:
SCALE: APPROXIMATELY 1" 2023 MICROSOFT CORPORATION
‘LAUREL BED LAKE ACCESS DEVELOPMENT
FEASIBILITY STUDY. FIGURE
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 3
II. EXISTING CONDITIONS
To adequately assess the existing condition of the potential project routes and
surrounding areas, Thompson & Litton conducted three site visits in October and
November of 2023; one with Russell County officials, the project area’s property
owners, and representatives from Appalachian Power, one only with the property
owners to evaluate an additional potential route, and one unaccompanied to evaluate
the existing service road on Laurel Bed Lake’s side of the mountain, to which the
proposed road would connect.
A. Potential Access Road Project Area
All potential routes for the proposed access road are currently undeveloped and
densely wooded. The project area is comprised of forested hillside with moderate
to steep slopes averaging approximately 28%, or 28 feet in elevation gain per 100
horizontal feet.
The project area primarily resides on land owned by two separate property
owners, who have both been key supporters of this feasibility study.
B. Connecting Road at Starting Point
The proposed access road would begin at the end of state maintenance on Whites
Subdivision Road (State Route 729). Whites Subdivision Road is a paved,
unmarked, two-lane road that extends from Mountain Road in Belfast.
C. Connecting Road at Ending Point
The proposed access road would end at its connection to an existing one-lane
gravel service road owned by the DWR that leads to Laurel Bed Lake. The
connection point can vary depending on the chosen access road route. This service
road is not currently open to public vehicular traffic, but it is our opinion that the
service road could accommodate vehicle traffic with the necessary improvements.
The current conditions of the existing service road are consistent from each of the
potential connection points down to the lake. The grade of the existing road is
smooth and gradual, averaging approximately 7%.
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
I__ExistiING ConpiTions
To adequately assess the existing condition of the potential project routes and
surrounding areas, Thompson & Litton conducted three site visits in October and
November of 2023; one with Russell County officials, the project area’s property
owners, and representatives from Appalachian Power, one only with the property
owners to evaluate an additional potential route, and one unaccompanied to evaluate
the existing service road on Laurel Bed Lake’s side of the mountain, to which the
proposed road would connect.
A. Potential Access Road Project Area
All potential routes for the proposed access road are currently undeveloped and
densely wooded. The project area is comprised of forested hillside with moderate
to steep slopes averaging approximately 28%, or 28 feet in elevation gain per 100
horizontal feet.
The project area primarily resides on land owned by two separate property
owners, who have both been key supporters of this feasibility study.
B, Connecting Road at Starting Point
The proposed access road would begin at the end of state maintenance on Whites
Subdivision Road (State Route 729). Whites Subdivision Road is a paved,
unmarked, two-lane road that extends from Mountain Road in Belfast.
C. Connecting Road at Ending Point
The proposed access road would end at its connection to an existing one-lane
gravel service road owned by the DWR that leads to Laurel Bed Lake. The
connection point can vary depending on the chosen access road route. This service
road is not currently open to public vehicular traffic, but it is our opinion that the
service road could accommodate vehicle traffic with the necessary improvements.
The current conditions of the existing service road are consistent from each of the
potential connection points down to the lake. The grade of the existing road is
smooth and gradual, averaging approximately 7%.
T&L Project No. 17632 3
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 4
III. PROPOSED ALTERNATIVES
During site visits, Thompson & Litton evaluated multiple potential alignments for the
proposed access road. Based on these field evaluations and available mapping and
elevation data, Thompson & Litton has developed four (4) alignment alternatives for
consideration as part of this engineering study. A general comparison of these
alternatives can be seen below in Figure 2 (overhead “plan” view) and Figure 3 (side
“elevation” view).
Detailed descriptions of each alternative follow in this section. A comparison of the
length and elevation data of each alternative can be found in Table I. All elevation data
was obtained from Google Earth and USGS topography maps. Therefore, accuracy
cannot be verified at this stage. Any data or measurements presented herein are
intended for general comparison purposes only and may vary from that of field surveys
to be obtained if this project progresses to a design stage. More detailed exhibits and
probable construction cost estimates of each alternative can be found in Appendix A
and Appendix B, respectively.
~~, Feasibility Study
BE Laurel Bed Lake Access Development
Russell County, VA
IIl__ PROPOSED ALTERNATIVES
During site visits, Thompson & Litton evaluated multiple potential alignments for the
proposed access road. Based on these field evaluations and available mapping and
elevation data, Thompson & Litton has developed four (4) alignment alternatives for
consideration as part of this engineering study. A general comparison of these
alternatives can be seen below in Figure 2 (overhead “plan” view) and Figure 3 (side
“elevation” view).
Detailed descriptions of each alternative follow in this section. A comparison of the
length and elevation data of each alternative can be found in Table |. All elevation data
was obtained from Google Earth and USGS topography maps. Therefore, accuracy
cannot be verified at this stage. Any data or measurements presented herein are
intended for general comparison purposes only and may vary from that of field surveys
to be obtained if this project progresses to a design stage. More detailed exhibits and
probable construction cost estimates of each alternative can be found in Appendix A
and Appendix 8, respectively.
T&L Project No. 17632
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 5
FIGURE 2 - PLAN VIEW COMPARISON OF ALIGNMENT ALTERNATIVES (INCLUDING DWR
LANDS)
FIGURE 3 – ELEVATION VIEW COMPARISON OF ALIGNMENT ALTERNATIVES (EXCLUDING
DWR LANDS)
~—, Feasibility Study
Ss Laure! Bed Lake Access Development
Russell County, VA
Google Earth
FiGure 2 - PLAN ViEW COMPARISON OF ALIGNMENT ALTERNATIVES (INCLUDING DWR:
LANDS)
Laurel Bed Lake Access Development
Google Earth
FIGURE 3 - ELEVATION VIEW COMPARISON OF ALIGNMENT ALTERNATIVES (EXCLUDING
DWR LANDS)
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 6
A. Alternative A
The alignment for Alternative A begins at the end of Whites Subdivision Road by
veering left and following an existing ATV trail for approximately 3,200 feet.
Much of the remaining route has not been traversed by vehicles. This alignment
would have more switchbacks in its first 2,000 feet than the other alternatives,
which provides a more gradual increase in elevation. The total length of this
alignment is approximately 8,900 feet, and the total elevation gain is
approximately 1,030 feet, resulting in an average longitudinal grade of 11.6%
(steepness in the direction of travel) with sections up to nearly 20%. For
comparison, the current access route (Tumbling Creek Road & Laurel Bed Lake
Road) has average grades of up to 10%. The nearby Hidden Valley Lake has an
access road with average grades of up to 16%.
Coordination with Appalachian Power would be required for this alternative
since the route would cross the permanent utility easement for high voltage
transmission lines. Support from Appalachian Power for this feasibility study has
been expressed due to the potential benefit this alignment creates regarding
ease of access to the transmission lines. Alternative A could provide vehicular
access points for up to four (4) transmission towers, which would be secured to
prevent unauthorized access.
The greatest benefit of Alternative A, in addition to the steady longitudinal
grade, is the proximity to the lake of the connection point to the existing gravel
DWR service road. If this alternative is constructed, the path along the DWR
road to Laurel Bed Lake Road would only be an additional 3,780 feet (0.71 miles)
from its connection to the new road and would be generally straight with gentle
curves. This is especially beneficial if there are plans to improve the existing DWR
road to match the conditions of the new road.
The greatest construction-related challenge expected for Alternative A is the
steepness of the side slopes. As this route approaches the top of the mountain,
the cross slope of the existing terrain (in the direction perpendicular to the
direction of travel) becomes increasingly steep. To cut in a road in these areas
would result in near-vertical cut and fill slopes. Depending on the soil conditions
determined by a geotechnical engineering analysis, additional slope stabilization
measures may be required, such as slope armoring or retaining walls. Earthwork
and slope stabilization is expected to be a significant portion of the cost of this
alternative.
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
A. Alternative A
The alignment for Alternative A begins at the end of Whites Subdivision Road by
veering left and following an existing ATV trail for approximately 3,200 feet.
Much of the remaining route has not been traversed by vehicles. This alignment
would have more switchbacks in its first 2,000 feet than the other alternatives,
which provides a more gradual increase in elevation. The total length of this
alignment is approximately 8,900 feet, and the total elevation gain is
approximately 1,030 feet, resulting in an average longitudinal grade of 11.6%
(steepness in the direction of travel) with sections up to nearly 20%. For
comparison, the current access route (Tumbling Creek Road & Laurel Bed Lake
Road) has average grades of up to 10%. The nearby Hidden Valley Lake has an
access road with average grades of up to 16%.
Coordination with Appalachian Power would be required for this alternative
since the route would cross the permanent utility easement for high voltage
transmission lines. Support from Appalachian Power for this feasibility study has,
been expressed due to the potential benefit this alignment creates regarding
ease of access to the transmission lines. Alternative A could provide vehicular
access points for up to four (4) transmission towers, which would be secured to
prevent unauthorized access.
The greatest benefit of Alternative A, in addition to the steady longitudinal
grade, is the proximity to the lake of the connection point to the existing gravel
DWR service road. If this alternative is constructed, the path along the DWR
road to Laurel Bed Lake Road would only be an additional 3,780 feet (0.71 miles)
from its connection to the new road and would be generally straight with gentle
curves. This is especially beneficial if there are plans to improve the existing DWR
road to match the conditions of the new road.
The greatest construction-related challenge expected for Alternative A is the
steepness of the side slopes. As this route approaches the top of the mountain,
the cross slope of the existing terrain (in the direction perpendicular to the
direction of travel) becomes increasingly steep. To cut in a road in these areas
would result in near-vertical cut and fill slopes. Depending on the soil conditions
determined by a geotechnical engineering analysis, additional slope stabilization
measures may be required, such as slope armoring or retaining walls. Earthwork
and slope stabilization is expected to be a significant portion of the cost of this
alternative.
T&L Project No. 17632
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 7
B. Alternative B
The alignment for Alternative B begins at the end of Whites Subdivision Road by
veering right and following a combination of existing ATV trails and land
clearings for approximately 3,200 feet. The total length of this alignment is
approximately 6,500 feet, and the total elevation gain is approximately 1,125
feet, resulting in an average grade of 17.4%.
This longitudinal grade is one of the primary drawbacks of Alternative B. Although
it is the shortest route of all the alternatives, a significant portion of this
alignment would have a grade of nearly 30%. There are plenty of offroad trails
with grades this steep; however, it would not meet any Virginia Department of
Transportation (VDOT) road standards.
Coordination with Appalachian Power would not likely be necessary for this
alternative, as it does not traverse any permanent utility easements associated
with the high voltage transmission lines.
It is expected that there would be less earthwork involved with cut and fill side
slopes for Alternative B than Alternative A since the existing terrain is slightly less
steep, though there will be some sections of this alignment that may require
similar slope stabilization methods as mentioned for Alternative A.
A secondary drawback of Alternative B is that its connection point to the
existing gravel DWR service road would be further away from Laurel Bed Lake
Road than the other alternatives. If this alternative is constructed, the path
along the DWR road to Laurel Bed Lake Road would be an additional 12,570 feet
(2.38 miles) from its connection to the new road. If the DWR road is to be
improved and/or paved to accommodate the new traffic from the proposed
access road, Alternative B would require an additional 1.67 miles of existing road
improvement as compared to Alternative A.
C. Alternative C
Alternative C was developed as a combination of Alternative A and Alternative
B. Its alignment begins along the same route as that of Alternative B to avoid
the sharper curves in the beginning portion of Alternative A. After departure
from the Alternative B route, the alignment follows a gentler grade for
approximately 1,200 feet and then matches the route of Alternative A for the
remainder of the alignment. The total length of this alignment is approximately
8,700 feet, and the total elevation gain is approximately 1,030 feet, resulting in
an average grade of 11.8%.
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
B. Alternative B
The alignment for Alternative B begins at the end of Whites Subdivision Road by
veering right and following a combination of existing ATV trails and land
clearings for approximately 3,200 feet. The total length of this alignment is
approximately 6,500 feet, and the total elevation gain is approximately 1,125
feet, resulting in an average grade of 17.4%.
This longitudinal grade is one of the primary drawbacks of Alternative B. Although
it is the shortest route of all the alternatives, a significant portion of this
alignment would have a grade of nearly 30%. There are plenty of offroad trails
with grades this steep; however, it would not meet any Virginia Department of
Transportation (VDOT) road standards.
Coordination with Appalachian Power would not likely be necessary for this
alternative, as it does not traverse any permanent utility easements associated
with the high voltage transmission lines.
It is expected that there would be less earthwork involved with cut and fill side
slopes for Alternative B than Alternative A since the existing terrain is slightly less,
steep, though there will be some sections of this alignment that may require
similar slope stabilization methods as mentioned for Alternative A.
A secondary drawback of Alternative B is that its connection point to the
existing gravel DWR service road would be further away from Laurel Bed Lake
Road than the other alternatives. If this alternative is constructed, the path
along the DWR road to Laurel Bed Lake Road would be an additional 12,570 feet
(2.38 miles) from its connection to the new road. If the DWR road is to be
improved and/or paved to accommodate the new traffic from the proposed
access road, Alternative B would require an additional 1.67 miles of existing road
improvement as compared to Alternative A.
C, Alternative C
Alternative C was developed as a combination of Alternative A and Alternative
B. Its alignment begins along the same route as that of Alternative B to avoid
the sharper curves in the beginning portion of Alternative A. After departure
from the Alternative B route, the alignment follows a gentler grade for
approximately 1,200 feet and then matches the route of Alternative A for the
remainder of the alignment. The total length of this alignment is approximately
8,700 feet, and the total elevation gain is approximately 1,030 feet, resulting in
an average grade of 11.8%.
T&L Project No. 17632
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 8
Although Alternative C has a reasonable average grade, portions of the
alignment would have grades of nearly 30%, like Alternative B.
Coordination with Appalachian Power would be necessary for this alternative
since the route would cross the permanent utility easement for high voltage
transmission lines. Alternative C could provide vehicular access points for up to
two (2) transmission towers.
Since the last portion of the alignment is identical to Alternative A, it shares the
benefit of proximity to the lake and the shorter distance along the DWR service
road to Laurel Bed Lake Road. It also shares with Alternative A the challenge of
the steep side slopes and associated stabilization measures.
D. Alternative D
Alternative D was developed as a variation of Alternative B, with an alignment
that follows exactly the route of Alternative B for approximately 4,800 feet, and
then detours near the top of the ridge to meet the DWR service road at a different
connection point. The total length of this alignment is approximately 8,630 feet,
and the total elevation gain is approximately 1,230 feet, resulting in an average
grade of 15.8% to the top of the ridge. Like Alternative B, a significant portion of
Alternative D’s alignment would have a grade of nearly 30%.
The only noteworthy difference between the two alignments is the different
endpoint. Since the DWR service road is further away from the ridge at this
location, the proposed alignment would need to traverse an additional 850’ down
the lake’s side of the mountain in order to connect to the DWR road.  Therefore,
more coordination will likely be needed with the DWR for the additional
construction required on public lands.
If this alternative is constructed, the path along the DWR road to Laurel Bed Lake
Road would be an additional 9,170 feet (1.74 miles) from its connection to the
new road (more than Alternative A but less than Alternative B).
TABLE 1 – ALIGNMENT LENGTH AND ELEVATION DATA
Alternative Length of Proposed
Access Road
Avg.
Grade
Endpoint
Elevation*
Length of DWR
Road Improvement
Alternative A 8,868’ 11.6% 3,861’ 3,773’
Alternative B 6,459’ 17.4% 3,963 12,572’
Alternative C 8,704’ 11.8% 3,861’ 3,773’
Alternative D 8,622’ 15.8% 3,964’ 9,102’
*All alternatives begin at an approximate elevation of 2,840’.
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
Although Alternative C has a reasonable average grade, portions of the
alignment would have grades of nearly 30%, like Alternative B.
Coordination with Appalachian Power would be necessary for this alternative
since the route would cross the permanent utility easement for high voltage
transmission lines. Alternative C could provide vehicular access points for up to
two (2) transmission towers.
Since the last portion of the alignment is identical to Alternative A, it shares the
benefit of proximity to the lake and the shorter distance along the DWR service
road to Laurel Bed Lake Road. It also shares with Alternative A the challenge of
the steep side slopes and associated stabilization measures.
D. Alternative D
Alternative D was developed as a variation of Alternative B, with an alignment
that follows exactly the route of Alternative B for approximately 4,800 feet, and
then detours near the top of the ridge to meet the DWR service road at a different
connection point. The total length of this alignment is approximately 8,630 feet,
and the total elevation gain is approximately 1,230 feet, resulting in an average
grade of 15.8% to the top of the ridge. Like Alternative B, a significant portion of
Alternative D’s alignment would have a grade of nearly 30%.
The only noteworthy difference between the two alignments is the different
endpoint. Since the DWR service road is further away from the ridge at this
location, the proposed alignment would need to traverse an additional 850’ down
the lake’s side of the mountain in order to connect to the DWR road. Therefore,
more coordination will likely be needed with the DWR for the additional
construction required on public lands.
If this alternative is constructed, the path along the DWR road to Laurel Bed Lake
Road would be an additional 9,170 feet (1.74 miles) from its connection to the
new road (more than Alternative A but less than Alternative B).
TABLE 1 - ALIGNMENT LENGTH AND ELEVATION DATA
Alternative | Length of Proposed| Avg. | Endpoint | Length of DWR
Access Road __| Grade | Elevation* | Road Improvement
Alternative A 8,868" 11.6% | 3,861’ 3,773"
Alternative B 6459 174% 3,963 12,572’
Alternative C 8,704" 11.8% 3,861’ 3,773’
Alternative D 8,622’ 15.8% 3,964" 9,102’
“All alternatives begin at an approximate elevation of 2,840.
T&L Project No. 17632 E
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 9
IV. SELECTED ALTERNATIVE
Multiple factors were considered in selecting the most feasible alternative, including
projected relative cost of the proposed access road, the ability to meet VDOT road
standards, public safety, and other secondary benefits of each route. Additional
consideration was given to the need to improve the existing gravel DWR service road
to which the proposed access road would connect.
Alternative A was selected as the most feasible of all the alternatives for the
following reasons:

It is the only alternative with longitudinal grades that could enable the road to

meet VDOT standards. Since there are no available county road standards
available, the VDOT GS-4 (Rural Local Road System) classification was chosen
as the applicable geometric design standards. A copy of this set of standards
from the VDOT Road Design Manual can be found in Appendix C. The GS-4
standards refer to Table 5-2 in the AASHTO “Green Book” for maximum grades.
An excerpt from the Green Book is included in Appendix C that contains Table
5-2. Because the proposed access road would be considered a low-volume road,
the maximum grade may be up to 19% for the lowest design speed of 15 mph.
Additionally, the somewhat gentler grades of Alternative A would allow for a
higher level of driver comfort and public safety related to road steepness.

It has the best connection point to the existing gravel DWR service road.  From

the end of the proposed alignment, it would only be 0.71 miles along the existing
service road to its intersection with Laurel Bed Lake Road. This segment of the
service road has a gentle average grade of 6.6% and does not appear to have
sharp curves or challenging terrain that would prevent it from being improved
to the GS-4 standards. It is understood that the current scope does not include
improvement of this service road; however, if it is decided in the future that it
should be widened and/or paved to match the proposed access road, Alternative
A would save 1.67 miles of improvement as compared to Alternative B.

It provides the greatest access to Appalachian Power transmission towers and

neighboring properties. The route would be in close proximity to up to four of the
transmission towers in the project area and therefore could create more ideal
secure access points for Appalachian Power vehicles. The alignment would also
cross an additional parcel owned by a third nearby resident, providing the
resident with access to a part of the property that is otherwise inaccessible. It
should be noted that the project would be subject to Russell County’s subdivision
ordinance.
i
IV.
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
SELECTED ALTERNATIVE
Multiple factors were considered in selecting the most feasible alternative, including
projected relative cost of the proposed access road, the ability to meet VDOT road
standards, public safety, and other secondary benefits of each route. Additional
consideration was given to the need to improve the existing gravel DWR service road
to which the proposed access road would connect.
Alternative A was selected as the most feasible of all the alternatives for the
following reasons:


It is the only alternative with longitudinal grades that could enable the road to
meet VDOT standards. Since there are no available county road standards
available, the VDOT GS-4 (Rural Local Road System) classification was chosen
as the applicable geometric design standards. A copy of this set of standards
from the VDOT Road Design Manual can be found in Appendix C. The GS-4
standards refer to Table 5-2 in the AASHTO “Green Book” for maximum grades.
An excerpt from the Green Book is included in Appendix C that contains Table
5-2. Because the proposed access road would be considered a low-volume road,
the maximum grade may be up to 19% for the lowest design speed of 15 mph.
Additionally, the somewhat gentler grades of Alternative A would allow for a
higher level of driver comfort and public safety related to road steepness


It has the best connection point to the existing gravel DWR service road. From
the end of the proposed alignment, it would only be 0.71 miles along the existing
service road to its intersection with Laurel Bed Lake Road. This segment of the
service road has a gentle average grade of 6.6% and does not appear to have
sharp curves or challenging terrain that would prevent it from being improved
to the GS-4 standards. It is understood that the current scope does not include
improvement of this service road; however, if it is decided in the future that it
should be widened and/or paved to match the proposed access road, Alternative
‘A would save 1.67 miles of improvement as compared to Alternative B.


It provides the greatest access to Appalachian Power transmission towers and
neighboring properties. The route would be in close proximity to up to four of the
transmission towers in the project area and therefore could create more ideal
secure access points for Appalachian Power vehicles. The alignment would also
cross an additional parcel owned by a third nearby resident, providing the
resident with access to a part of the property that is otherwise inaccessible. It
should be noted that the project would be subject to Russell County’s subdivision
ordinance.


T&L Project No. 17632
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 17632 10
V. SUMMARY
Regardless of which alternative is chosen, the proposed project would have challenges
in design, permitting, and construction. In addition to those challenges associated
with the proposed access road, the DWR has indicated that the aforementioned
existing service road surface is not adequate for the traffic introduced by the
proposed access road and therefore would need to be improved. Improving or
connecting to this road would require environmental clearances and permits from
multiple agencies/parties, including but not limited to the U.S. Fish & Wildlife Service,
U.S. Army Corps of Engineers, Native American tribes, the Environmental Protection
Agency, applicable state agencies, and others. It is expected that more challenges
may arise during design and/or construction.
Despite the challenges and subject to surveying and geotechnical investigation,
Thompson & Litton concludes that the majority of Alternative A can be constructed
in accordance with the minimum rural local road standards. It should be noted that
the alignment is subject to change and will likely need to be adjusted during design as
survey is acquired and more details are obtained about the existing terrain.
As part of this study, Thompson & Litton has developed the probable construction
cost estimates for each alternative that can be viewed in Appendix B. Each estimate
includes a breakdown of potential cost categories as well as the additional cost that
may be expected for improvement of the existing DWR service road. It should be
noted that these estimates were generated using many factors that are subject to
change and are only intended for relative comparison and to provide a rough
expectation of the order of magnitude funding that will need to be acquired.
There is no question that Russell County and surrounding areas would benefit greatly
from this new access to Laurel Bed Lake. Access to outdoor recreation areas can
greatly influence public health and wellness. The proposed access road would provide
easier access from an entirely new region of Southwest Virginia and therefore
encourage more participation in outdoor recreation. Additionally, the proposed
access road could drastically reduce response times for first responders in the case
of any emergency situations at the lake, making this project a matter of public safety.
If adequate funding is available for the project, it is recommended to move forward
with design and planning considerations to make this idea a reality for local
communities.
i
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
SUMMARY
Regardless of which alternative is chosen, the proposed project would have challenges
in design, permitting, and construction. In addition to those challenges associated
with the proposed access road, the DWR has indicated that the aforementioned
existing service road surface is not adequate for the traffic introduced by the
proposed access road and therefore would need to be improved. Improving or
connecting to this road would require environmental clearances and permits from
multiple agencies/parties, including but not limited to the U.S. Fish & Wildlife Service,
U.S. Army Corps of Engineers, Native American tribes, the Environmental Protection
Agency, applicable state agencies, and others. It is expected that more challenges
may arise during design and/or construction.
Despite the challenges and subject to surveying and geotechnical investigation,
Thompson & Litton concludes that the majority of Alternative A can be constructed
in accordance with the minimum rural local road standards. It should be noted that
the alignment is subject to change and will likely need to be adjusted during design as
survey is acquired and more details are obtained about the existing terrain.
As part of this study, Thompson & Litton has developed the probable construction
cost estimates for each alternative that can be viewed in Appendix B. Each estimate
includes a breakdown of potential cost categories as well as the additional cost that
may be expected for improvement of the existing DWR service road. It should be
noted that these estimates were generated using many factors that are subject to
change and are only intended for relative comparison and to provide a rough
expectation of the order of magnitude funding that will need to be acquired.
There is no question that Russell County and surrounding areas would benefit greatly
from this new access to Laurel Bed Lake. Access to outdoor recreation areas can
greatly influence public health and wellness. The proposed access road would provide
easier access from an entirely new region of Southwest Virginia and therefore
encourage more participation in outdoor recreation. Additionally, the proposed
access road could drastically reduce response times for first responders in the case
of any emergency situations at the lake, making this project a matter of public safety.
If adequate funding is available for the project, it is recommended to move forward
with design and planning considerations to make this idea a reality for local
communities.
T&L Project No. 17632 1
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 14795 A-1
APPENDIX A
Alternative Alignment Exhibits
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
APPENDIX A
Alternative Alignment Exhibits
L Project No. 14795
LAUREL BED LAKEALTERNATIVE A ALIGNMENT
APPROX. LENGTH = 8,868’
APPROX. AVG. GRADE = 11.6%
LA
UR
E L
B
ED
L
AKE  RD .
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 3,773 L.F. TO BE IMPROVED
BEGIN ALTERNATIVE A ALIGNMENT
APPROX. EL. = 2,840’
END ALTERNATIVE A ALIGNMENT
APPROX. EL. = 3,861’
LA
UR
EL
BE
D
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E  R
D.
EXHIBIT
A
PR
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D
AC
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A
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AT
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A
1" =

( IN FEET )
GRAPHIC SCALE
01000 1000 2000
1000’
500
Designed
Drawn
Checked
Date
Project No.
T H O M P S O N
& L I T T O N
17632
RMW
RMW/DLL
TAM
DECEMBER 2023
LA
U
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L
BE
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LA
KE
A
CC
ES
S
DE
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R g | i j/ Spur
2 END ALTERNATIVE A ALIGNMENT
APPROX. EL. = 3,861"
MS),
\ Q (AY 

Taylor Cem
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lackson Cem \
FEASIBILITY STUDY
ALTERNATIVE A
Mutter.Cem
PROPOSED ACCESS ROAD ALIGNMENT
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BEGIN ALTERNATIVE A ALIGNMENT G Ly
‘APPROX. EL. = 2,840" q
\ ALTERNATIVE A ALIGNMENT ——
‘APPROX. LENGTH = 8,868’ Wi 0p.
“3 APPROX. AVG. GRADE = 11.6% = x6
7a VP
pS
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 3,773 LF. TO BE IMPROVED.
THOMPSON
&LITTON
GRAPHIC SCALE
EXHIBIT
A
(IN FEET)
1"= 1000"
ZN
LAUREL BED LAKE
ALTERNATIVE B
APPROX. LENGTH = 6,459’
APPROX. AVG. GRADE = 17.4%
LA
UR
E L
B
ED
L
AKE  RD .
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 12,572 L.F. TO BE IMPROVED.
BEGIN ALTERNATIVE B ALIGNMENT
APPROX. EL. = 2,840’
END ALTERNATIVE B ALIGNMENT
APPROX. EL. = 3,963’
LA
UR
EL
BE
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D.
EXHIBIT
B
PR
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1" =

( IN FEET )
GRAPHIC SCALE
01000 1000 2000
1000’
500
Designed
Drawn
Checked
Date
Project No.
T H O M P S O N
& L I T T O N
17632
RMW
RMW/DLL
TAM
DECEMBER 2023
LA
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L
BE
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LA
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A
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las APPROX. EL. = 2,840’
Wy -
a Bali Clinch”
ZERock—~ /Mountain
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< s
VS Z
FEASIBILITY STUDY
ALTERNATIVE B
PROPOSED ACCESS ROAD ALIGNMENT
jacksonCem )\ Q. Y SIA 4s re jp,
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APPROX. EL. = 3,963’
G7 e_
. RMW/DLL
A ‘DECEMBER 2023
;
ZN yp : —
ALTERNATIVE B = =
APPROX. LENGTH = 6,459"
APPROX. AVG. GRADE = 17.4%
ov
THOMPSON
&LITTON
EXISTING DWR GRAVEL SERVICE ROAD
SLOG APPROX. 12,572 L.F. TO BE IMPROVED.
S
(IN FEET)
1"= 100°
EXHIBIT
B
ZN
LAUREL BED LAKE
ALTERNATIVE C
APPROX. LENGTH = 8,704’
APPROX. AVG. GRADE = 11.8%
LA
UR
E L
B
ED
L
AKE  RD .
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 3,773 L.F. TO BE IMPROVED.
BEGIN ALTERNATIVE C ALIGNMENT
APPROX. EL. = 2,840’ END ALTERNATIVE C ALIGNMENT
APPROX. EL. = 3,861’
LA
UR
EL
BE
D
L
AK
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D.
EXHIBIT
C
PR
O
PO
SE
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A
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C
1" =

( IN FEET )
GRAPHIC SCALE
01000 1000 2000
1000’
500
Designed
Drawn
Checked
Date
Project No.
T H O M P S O N
& L I T T O N
17632
RMW
RMW/DLL
TAM
DECEMBER 2023
LA
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LA
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A
CC
ES
S
DE
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PM
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re a)
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LW Pd A og /Mountain 6s)an
K \ “\ g BEGIN ALTERNATIVE C ALIGNMENT. i I Spur Ba $s Pa
z APPROX EL = 2,880" END ALTERNATIVE C ALIGNMENT 8 = as
APPROX. EL. = 3,861’ v2) t= Noe
NY Cem \ § < 2/3 zZ
lackson Cem S 4% “~OIS5
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ALTERNATIVE C J| UL, ) WW TR rN
‘APPROX. LENGTH = 8,704"
APPROX. AVG. GRADE = 11.8%
5
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 3,773 LF. TO BE IMPROVED.
THOMPSON
&LITTON
EXHIBIT
Cc
(weer)
a’= 1000"
ZN
LAUREL BED LAKE
ALTERNATIVE D
APPROX. LENGTH = 8,622’
APPROX. AVG. GRADE = 15.8%
LA
UR
E L
B
ED
L
AKE  RD .
EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 9,102 L.F. TO BE IMPROVED.
BEGIN ALTERNATIVE D ALIGNMENT
APPROX. EL. = 2,840’
END ALTERNATIVE D ALIGNMENT
APPROX. EL. = 3,964’
LA
UR
EL
BE
D
L
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E  R
D.
EXHIBIT
D
PR
O
PO
SE
D
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R
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A
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M
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D
1" =

( IN FEET )
GRAPHIC SCALE
01000 1000 2000
1000’
500
Designed
Drawn
Checked
Date
Project No.
T H O M P S O N
& L I T T O N
17632
RMW
RMW/DLL
TAM
DECEMBER 2023
LA
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ALTERNATIVE D.
APPROX. LENGTH = 8,622" o x
APPROX. AVG. GRADE = 15.8% EXISTING DWR GRAVEL SERVICE ROAD
APPROX. 9,102 L.F. TO BE IMPROVED.
THOMPSON
&LITTON
GRAPHIC SCALE
EXHIBIT
D
(IN FEET)
1"= 1000"
ZN
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 14795 B-1
APPENDIX B
Probable Project Cost Estimates
i
T&L Project No. 14795
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
APPENDIX B
Probable Project Cost Estimates
B-1
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 100,000 $10 $1,000,000
CLEARING & GRUBBING ACRE 21 $12,000 $252,000
SURFACE COURSE TYPE SM-9.5A TON 1,700 $150 $255,000
BASE COURSE TYPE BM-25.0 TON 3,500 $100 $350,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 8,300 $45 $373,500
GUARDRAIL L.F. 8,000 $50 $400,000
GUARDRAIL END TERMINALS EA. 6 $5,000 $30,000
INCIDENTAL ITEMS L.S. 1 $50,000 $50,000
PAVEMENT MARKING L.S. 1 $35,600 $35,600
SEEDING ACRE 7 $5,000 $35,000
DRAINAGE ITEMS L.S. 1 $281,000 $281,000
STORMWATER MANAGEMENT FACILITIES EA. 4 $120,000 $480,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $532,000 $532,000
MOBILIZATION L.S. 1 $204,000 $204,000
Subtotal Construction Cost $4,278,100
Construction Contingency (10%) $427,810
Total Construction Cost $4,705,910
RELATED COSTS
Related Costs (30% TCC) $1,411,773
TOTAL PROBABLE PROJECT COST $6,117,683
PROBABLE PROJECT COST
ALTERNATIVE A - PROPOSED ACCESS ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE A - PROPOSED ACCESS ROAD
CONSTRUCTION COSTS:
DESCRIPTION unit QUANTITY UNIT PRICE. TOTAL
EARTHWORK cy, 100,000 $10 $1,000,000
CLEARING & GRUBBING ACRE a $12,000 $252,000
‘SURFACE COURSE TYPE SIV-9.5A TON 1,700 $150 $255,000
BASE COURSE TYPE BM-25.0 TON 3,500 $100 $350,000
AGGREGATE BASE COURSE TYPE | NO. 218, TON 8,300 sas $373,500
GUARDRAIL Ur 8,000 $50 $400,000
‘GUARDRAIL END TERMINALS EA, 6 $5,000 $30,000
INCIDENTAL ITEMS Ls. a $50,000 $50,000
PAVEMENT MARKING Ls. a $35,600 $35,600
SEEDING ACRE 7 $5,000 $35,000,
DRAINAGE ITEMS Ls. 1 $281,000 $281,000
‘STORMWATER MANAGEMENT FACILITIES. EA, 4 $120,000 $480,000
EROSION AND SEDIMENT CONTROL ITEMS Ls. a $532,000 $532,000
MOBILIZATION Ls. a $204,000 $204,000
‘Subtotal Construction Cost $4,278,100
Construction Contingency (10%) $427,810
‘otal Construction Cost $4,705,910
RELATED COSTS.
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
‘construction administration, surveying, geotechnical, other additional engineering, and inspection,
Related Costs (30% TCC) $1,411,773
‘TOTAL PROBABLE PROJECT COST $6,117,683
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 9,100 $10 $91,000
CLEARING & GRUBBING ACRE 2 $12,000 $24,000
SURFACE COURSE TYPE SM-9.5A TON 800 $150 $120,000
BASE COURSE TYPE BM-25.0 TON 1,500 $100 $150,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 3,600 $45 $162,000
INCIDENTAL ITEMS L.S. 1 $10,000 $10,000
PAVEMENT MARKING L.S. 1 $15,000 $15,000
SEEDING ACRE 1 $2,000 $2,000
DRAINAGE ITEMS L.S. 1 $88,000 $88,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $33,000 $33,000
Subtotal Construction Cost $695,000
Construction Contingency (10%) $69,500
Total Construction Cost $764,500
RELATED COSTS
Related Costs (30% TCC) $229,350
TOTAL PROBABLE PROJECT COST $993,850
PROBABLE PROJECT COST
ALTERNATIVE A - IMPROVEMENTS TO EXISTING DWR ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE A - IMPROVEMENTS TO EXISTING DWR ROAD
CONSTRUCTION COSTS:
DESCRIPTION UNIT = QUANTITY ~—_UNIT PRICE TOTAL
EARTHWORK cy, 9,100 $10 $91,000
CLEARING & GRUBBING ACRE 2 $12,000 $24,000
‘SURFACE COURSE TYPE SIV-9.5A TON 800 $150 $120,000
BASE COURSE TYPE BM-25.0 TON 1,500 $100 $150,000
AGGREGATE BASE COURSE TYPE | NO. 218, TON 3,600 sas $162,000
INCIDENTAL ITEMS Ls. a $10,000 $10,000
PAVEMENT MARKING Ls. a $15,000 $15,000
SEEDING ACRE a $2,000 $2,000
DRAINAGE ITEMS Ls. 1 $88,000 $88,000
EROSION AND SEDIMENT CONTROL ITEMS Ls. a $33,000 $33,000
‘Subtotal Construction Cost $695,000
Construction Contingency (10%) $69,500
Total Construction Cost $764,500
RELATED COSTS
Related Costs include, but are no limited to, and & rights, administration, legal, funding, bonds, basic engineering,
‘construction administration, surveying, geotechnical, other additional engineering, and inspection,
Related Costs (30% TCC) $229,350
‘TOTAL PROBABLE PROJECT COST $993,850
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 73,000 $10 $730,000
CLEARING & GRUBBING ACRE 15 $12,000 $180,000
SURFACE COURSE TYPE SM-9.5A TON 1,200 $150 $180,000
BASE COURSE TYPE BM-25.0 TON 2,500 $100 $250,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 6,100 $45 $274,500
GUARDRAIL L.F. 6,000 $50 $300,000
GUARDRAIL END TERMINALS EA. 4 $5,000 $20,000
INCIDENTAL ITEMS L.S. 1 $50,000 $50,000
PAVEMENT MARKING L.S. 1 $26,000 $26,000
SEEDING ACRE 6 $5,000 $30,000
DRAINAGE ITEMS L.S. 1 $206,200 $206,200
STORMWATER MANAGEMENT FACILITIES EA. 3 $120,000 $360,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $392,000 $392,000
MOBILIZATION L.S. 1 $150,000 $150,000
Subtotal Construction Cost $3,148,700
Construction Contingency (10%) $314,870
Total Construction Cost $3,463,570
RELATED COSTS
Related Costs (30% TCC) $1,039,071
TOTAL PROBABLE PROJECT COST $4,502,641
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE B - PROPOSED ACCESS ROAD
PROBABLE PROJECT COST
ALTERNATIVE B - PROPOSED ACCESS ROAD
CONSTRUCTION COSTS:
DESCRIPTION UNIT = QUANTITY —_UNIT PRICE TOTAL
EARTHWORK cy, 73,000 $10 $730,000
CLEARING & GRUBBING ACRE 15 $12,000 $180,000
‘SURFACE COURSE TYPE SIV-9.5A TON 1,200 $150 $180,000
BASE COURSE TYPE BM-25.0 TON 2,500 $100 $250,000
[AGGREGATE BASE COURSE TYPE | NO. 218, TON 6,100 sas $274,500
GUARDRAIL Ur 6,000 $50 $300,000
‘GUARDRAIL END TERMINALS EA, 4 $5,000 $20,000
INCIDENTAL ITEMS Ls. a $50,000 $50,000
PAVEMENT MARKING Ls. a $26,000 $26,000,
SEEDING ACRE 6 $5,000 $30,000
DRAINAGE ITEMS Ls. 1 $206,200 $206,200
‘STORMWATER MANAGEMENT FACILITIES. EA, 3 $120,000 $360,000
EROSION AND SEDIMENT CONTROL ITEMS Ls. a $392,000 $392,000
MOBILIZATION Ls. a $150,000 $150,000
‘Subtotal Construction Cost $3,148,700
Construction Contingency (10%) $314,870
‘otal Construction Cost $3,463,570
RELATED COSTS.
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC) $1,039,071
TOTALPR PRC $4,502,641
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 30,200 $10 $302,000
CLEARING & GRUBBING ACRE 6 $12,000 $72,000
SURFACE COURSE TYPE SM-9.5A TON 2,500 $150 $375,000
BASE COURSE TYPE BM-25.0 TON 4,900 $100 $490,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 11,800 $45 $531,000
INCIDENTAL ITEMS L.S. 1 $20,000 $20,000
PAVEMENT MARKING L.S. 1 $50,000 $50,000
SEEDING ACRE 2 $2,000 $4,000
DRAINAGE ITEMS L.S. 1 $160,000 $160,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $100,000 $100,000
Subtotal Construction Cost $2,104,000
Construction Contingency (10%) $210,400
Total Construction Cost $2,314,400
RELATED COSTS
Related Costs (30% TCC) $694,320
TOTAL PROBABLE PROJECT COST $3,008,720
PROBABLE PROJECT COST
ALTERNATIVE B - IMPROVEMENTS TO EXISTING DWR ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE B - IMPROVEMENTS TO EXISTING DWR ROAD
CONSTRUCTION COSTS:
DESCRIPTION UNIT = QUANTITY —_UNIT PRICE TOTAL
EARTHWORK cy, 30,200 $10 $302,000
CLEARING & GRUBBING ACRE 6 $12,000 $72,000
‘SURFACE COURSE TYPE SIV-9.5A TON 2,500 $150 $375,000
BASE COURSE TYPE BM-25.0 TON 4,900 $100 $490,000
[AGGREGATE BASE COURSE TYPE | NO. 218, TON 11,800 sas $531,000
INCIDENTAL ITEMS Ls. a $20,000 $20,000
PAVEMENT MARKING Ls. a $50,000 $50,000
SEEDING ACRE 2 $2,000 $4,000
DRAINAGE ITEMS Ls. 1 $160,000 $160,000
EROSION AND SEDIMENT CONTROL ITEMS Ls. a $100,000 $100,000
‘Subtotal Construction Cost $2,104,000
Construction Contingency (10%) $210,400
Total Construction Cost $2,314,400
RELATED COSTS.
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC) $694,320
TOTAL PR PRC $3,008,720
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 98,000 $10 $980,000
CLEARING & GRUBBING ACRE 20 $12,000 $240,000
SURFACE COURSE TYPE SM-9.5A TON 1,700 $150 $255,000
BASE COURSE TYPE BM-25.0 TON 3,400 $100 $340,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 8,100 $45 $364,500
GUARDRAIL L.F. 8,000 $50 $400,000
GUARDRAIL END TERMINALS EA. 6 $5,000 $30,000
INCIDENTAL ITEMS L.S. 1 $50,000 $50,000
PAVEMENT MARKING L.S. 1 $34,800 $34,800
SEEDING ACRE 7 $5,000 $35,000
DRAINAGE ITEMS L.S. 1 $275,000 $275,000
STORMWATER MANAGEMENT FACILITIES EA. 4 $120,000 $480,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $523,000 $523,000
MOBILIZATION L.S. 1 $201,000 $201,000
Subtotal Construction Cost $4,208,300
Construction Contingency (10%) $420,830
Total Construction Cost $4,629,130
RELATED COSTS
Related Costs (30% TCC) $1,388,739
TOTAL PROBABLE PROJECT COST $6,017,869
PROBABLE PROJECT COST
ALTERNATIVE C - PROPOSED ACCESS ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE C - PROPOSED ACCESS ROAD
CONSTRUCTION COSTS.
DESCRIPTION ‘unit UANTITY UNIT PRICE. TOTAL
EARTHWORK cy, 98,000 S10 $980,000
CLEARING & GRUBBING ACRE 20 $12,000 $240,000
SURFACE COURSE TYPE SM-9.58 TON 1,700 $150 $255,000
BASE COURSE TYPE BM-25.0 TON 3,400 $100 $340,000
[AGGREGATE BASE COURSE TYPE! NO. 218, TON 8,100 $48 $364,500
GUARDRAIL Le 8,000 $50 $400,000
‘GUARDRAIL END TERMINALS FA 6 $5,000 $30,000
INCIDENTAL ITEMS Ls. 1 $50,000 $50,000
PAVEMENT MARKING Ls. 1 $34,800 $34,800
SEEDING ‘ACRE 7 $5,000 $35,000
DRAINAGE ITEMS Ls. 1 $275,000 $275,000
STORMWATER MANAGEMENT FACILITIES FA 4 $120,000 $480,000
EROSION AND SEDIMENT CONTROL ITEMS Ls. 1 $523,000 $523,000
MOBILIZATION Ls. 1 $201,000 $201,000
‘Subtotal Construction Cost $4,208,300
Construction Contingency (10%) $420,830
Total Construction Cost $4,629,130
RELATED COSTS.
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
onstruction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC) $1,388,739
‘TOTAL PROBABLE PROJECT COST $6,017,869
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 9,100 $10 $91,000
CLEARING & GRUBBING ACRE 2 $12,000 $24,000
SURFACE COURSE TYPE SM-9.5A TON 800 $150 $120,000
BASE COURSE TYPE BM-25.0 TON 1,500 $100 $150,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 3,600 $45 $162,000
INCIDENTAL ITEMS L.S. 1 $10,000 $10,000
PAVEMENT MARKING L.S. 1 $15,000 $15,000
SEEDING ACRE 1 $2,000 $2,000
DRAINAGE ITEMS L.S. 1 $88,000 $88,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $33,000 $33,000
Subtotal Construction Cost $695,000
Construction Contingency (10%) $69,500
Total Construction Cost $764,500
RELATED COSTS
Related Costs (30% TCC) $229,350
TOTAL PROBABLE PROJECT COST $993,850
PROBABLE PROJECT COST
ALTERNATIVE C - IMPROVEMENTS TO EXISTING DWR ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE C - IMPROVEMENTS TO EXISTING DWR ROAD
CONSTRUCTION costs
DESCRIPTION
EARTHWORK
CLEARING & GRUBBING
SURFACE COURSE TYPE SM-9.5A
BASE COURSE TYPE BM-25.0
AGGREGATE BASE COURSE TYPE NO. 218,
INCIDENTAL ITEMS
PAVEMENT MARKING
SEEDING
DRAINAGE ITEMS
EROSION AND SEDIMENT CONTROL ITEMS
RELATED COSTS
unit
cy.
ACRE
TON
TON
TON
Ls.
Ls.
ACRE
Ls.
Ls.
QUANTITY UNIT PRICE
9,100 $10
2 $12,000
800 $150
4,500 $100
3,600 $45
1 $10,000
1 $15,000
1 $2,000
1 $88,000
1 $33,000
Subtotal Construction Cost
Construction Contingency (10%)
Total Construction Cost
$120,000
$150,000
$162,000
$10,000
$15,000
$2,000
$88,000
$33,000
$695,000
$69,500
$764,500
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
Construction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC)
‘TOTAL PROBABLE PROJECT COST
$229,350
$993,850
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 97,000 $10 $970,000
CLEARING & GRUBBING ACRE 20 $12,000 $240,000
SURFACE COURSE TYPE SM-9.5A TON 1,600 $150 $240,000
BASE COURSE TYPE BM-25.0 TON 3,300 $100 $330,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 8,000 $45 $360,000
GUARDRAIL L.F. 8,000 $50 $400,000
GUARDRAIL END TERMINALS EA. 4 $5,000 $20,000
INCIDENTAL ITEMS L.S. 1 $50,000 $50,000
PAVEMENT MARKING L.S. 1 $34,400 $34,400
SEEDING ACRE 7 $5,000 $35,000
DRAINAGE ITEMS L.S. 1 $270,600 $270,600
STORMWATER MANAGEMENT FACILITIES EA. 3 $120,000 $360,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $497,000 $497,000
MOBILIZATION L.S. 1 $191,000 $191,000
Subtotal Construction Cost $3,998,000
Construction Contingency (10%) $399,800
Total Construction Cost $4,397,800
RELATED COSTS
Related Costs (30% TCC) $1,319,340
TOTAL PROBABLE PROJECT COST $5,717,140
PROBABLE PROJECT COST
ALTERNATIVE D - PROPOSED ACCESS ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE D - PROPOSED ACCESS ROAD
CONSTRUCTION cosTs
DESCRIPTION unit QUANTITY —���_UNIT PRICE ToTat
EARTHWORK cy. 97,000 $10 $970,000
CLEARING & GRUBBING ACRE 20 $12,000 $240,000
SURFACE COURSE TYPE SM-9.5A, TON 1,600 $150, $240,000
BASE COURSE TYPE BM-25.0 TON 3,300 $100 $330,000
AGGREGATE BASE COURSE TYPE | NO. 218 TON 8,000 $45, $360,000
GUARDRAIL, LF, 8,000 $50 $400,000
GUARDRAIL END TERMINALS. EA. 4 $5,000 $20,000
INCIDENTAL ITEMS Ls. 1 $50,000 $50,000
PAVEMENT MARKING us. 1 $34,400 $34,400
‘SEEDING ACRE 7 $5,000 $35,000
DRAINAGE ITEMS us. 1 $270,600 $270,600
STORMWATER MANAGEMENT FACILITIES: EA. 3 $120,000 $360,000
EROSION AND SEDIMENT CONTROL ITEMS. Ls, 1 $497,000 $497,000
MOBILIZATION Ls, 1 $191,000 $191,000
‘Subtotal Construction Cost $3,998,000
Construction Contingency (10%) $399,800
Total Construction Cost ——_—$4,397,800
RELATED COSTS
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC) $1,319,340
‘TOTAL PROBABLE PROJECT COST $5,717,140
CONSTRUCTION COSTS
DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
EARTHWORK C.Y. 21,800 $10 $218,000
CLEARING & GRUBBING ACRE 5 $12,000 $60,000
SURFACE COURSE TYPE SM-9.5A TON 1,800 $150 $270,000
BASE COURSE TYPE BM-25.0 TON 3,500 $100 $350,000
AGGREGATE BASE COURSE TYPE I NO. 21B TON 8,500 $45 $382,500
INCIDENTAL ITEMS L.S. 1 $20,000 $20,000
PAVEMENT MARKING L.S. 1 $36,000 $36,000
SEEDING ACRE 2 $2,000 $4,000
DRAINAGE ITEMS L.S. 1 $124,000 $124,000
EROSION AND SEDIMENT CONTROL ITEMS L.S. 1 $73,000 $73,000
Subtotal Construction Cost $1,537,500
Construction Contingency (10%) $153,750
Total Construction Cost $1,691,250
RELATED COSTS
Related Costs (30% TCC) $507,375
TOTAL PROBABLE PROJECT COST $2,198,625
PROBABLE PROJECT COST
ALTERNATIVE D - IMPROVEMENTS TO EXISTING DWR ROAD
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
PROBABLE PROJECT COST
ALTERNATIVE D - IMPROVEMENTS TO EXISTING DWR ROAD
CONSTRUCTION Costs
DESCRIPTION
EARTHWORK
CLEARING & GRUBBING
‘SURFACE COURSE TYPE SIV-9.5A
BASE COURSE TYPE BM-25.0
[AGGREGATE BASE COURSE TYPE I NO. 218,
INCIDENTAL ITEMS
PAVEMENT MARKING
SEEDING
DRAINAGE ITEMS
EROSION AND SEDIMENT CONTROL ITEMS
RELATED COSTS.
unit
cy.
ACRE
TON
TON
TON
Ls.
Ls.
ACRE
Ls.
Ls.
QUANTITY ——_UNIT PRICE
21,800 S10
5 $12,000
1,800 $150
3,500 $100
8,500 sas,
1 $20,000
1 $36,000
2 $2,000
1 $124,000
1 $73,000
Subtotal Construction Cost
Construction Contingency (10%)
Total Construction Cost
TOTAL
$218,000
$60,000
$270,000
$350,000
$382,500
$20,000
$36,000
$4,000
$124,000
$73,000
$1,537,500
$153,750
$1,691,250
Related Costs include, but are no limited to, land & rights, administration, legal, funding, bonds, basic engineering,
construction administration, surveying, geotechnical, other additional engineering, and inspection.
Related Costs (30% TCC)
‘TOTAL PROBABLE PROJECT COST
$507,375
$2,198,625
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
T&L Project No. 14795 C-1
APPENDIX C
Road Standards
Feasibility Study
Laurel Bed Lake Access Development
Russell County, VA
i
APPENDIX C
Road Standards
T&L Project No. 14795 1
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GEOMETRIC DESIGN STANDARDS FOR RURAL LOCAL ROAD SYSTEM (GS-4)
Low design speeds are generally applicable to roads with winding alignment in
roling or mountainous tran where environmental condions dictate,
High dosign spocds are genera applicable to rad in level train or where oer
‘evionmertal candions are favorabe,
Intermediate design speeds would be appropiate where train and olher
envronmental conditions are a combinaton of those described fr low and high
speed,
For minimum design speeds fr 250 ADT and under, see AASHTO Green Book,
CChaptor 5, Secton 52, page 52, Tablo 5-1
‘Standard TC-5.11R superelovation based on 8% maximum is tobe used
In incorporated towns or other built-up areas, Urban Standard GS-8 may be used
"Buia fs where there fs sufient development along the roadway that justifies &
need to channelze afc into and ou of properties uzing curb and gut
For Passing Sight Distnoe Citra See AASHTO Green Book, Chapter 3, Seton
324, page 3-8
For macmum grades relative to tersin and design speed, see AASHTO Green
Book, Chaper 5, Secton 5.2.1, page 5-3, Table 5:2
For Recreational Access Road design standards, see AASHTO Green Book,
Chapter 5, Secton 8.4.2, page 5:24
oO}
@
°
“
o
o
Cc)
°
® owe n
® sh | aS ew ano
DESIGN annum | Nwote eB | WoTH o eeeeaNNM
tRaEIC arm oF GRADED
VOLUME TERRAIN | SPEED | 'Rapius | STOPPING | OF SE GRADED | oF ortcH cuore BRIDGE WIOTHS AND
(we) ‘str | surracine | SHOULDERS | “FRonr VERTICAL
DISTANCE ‘OR, ‘SLOPE CLEARANCES
aventent [wit [Wino
cR_|“GR
ee | a0 ra Sa aaa
« 5 | soo” 20 | cea
ADT ROLLING 40 486 305° 24 12 a 83.30/38
omen MOUNTAINOUS 3B ae 250 s@at
30 215 200° @
LeveL so | 700" 225 Sa, ANC
© 45 [sa 20 | eoas
‘ADT 1500 ROLLING 40, 486 ES w@ 10 6
TO 2000 35 316 250" 083, SAE
wounranous | [316 = es -_
z so | Tao 225 Foote
LEVEL az aa ‘e
(ny ROLLING 48 See 360
ADT 400 40, 486" 305" s s cs1
701500 ontanous 316 2507 20 | #@ar
so | 215 200
lee 45 | sao 360
‘CURRENT 40. 46 305 |
27 35 | _s16 250
ROLLING © e | x | sear cst
UNDER 30 215 200 | *@
25 | 18 155 |
wountanous | —28 8 £ |
GENERAL NOTES FOOTNOTES
Use Design Year ADT for new constuction and reconsirvcton projects in
‘accordance wits Road Desian Manual, Chapter 28, “REQUEST FOR TRAFFIC
DDATA’ and Form LO-10a. For RRR projects or roads with ADT < 400, See Road
Dosign Manual, Apponcix A, "GUIDELINES FOR RRR PROJECTS
Lane width o be 12a alinterchange location.
In mountainaus torain or sections wit heavy earthwork, the graded wicth of
shoulder in cus may be decreased by 2; but in no case shal the cut shoulder
‘with be less tan 2
Minimum shoulder sope shal be 69% on low side and same slope as pavement
‘on high side (See Sta GS-12).
Wii ani 2S provide 4 wide paved shoulders (ght It)
‘when design year ADT exceeds 2000 VPD, wih 5% or more fuck and bus
rovde 5 wide paved shoulder when design year ADT exceeds 2000
\VPO, wih 59% or more tuck and bus usage and the route is an AASHTO
approved US. Bicycle Route (1, 76 or 176) or designated as a bicycle route ona
localy adoptod transportation plan Al shoulders rot being paved wil have the
‘marine pavement stuctire extended "on the same sop nt tha shoulder ©
‘imsnate ravetng atthe pavement edge. For addtional guidance on shoulder
widths, see AASHTO Green Book, Chapter 5, Section 52.2, page 54.
-Ahyéraulc analysis is necessary to determine actual dopth requirement.
‘Adional or modified stope citeria to be applied where shown on typical
sectors,
See
[Ads ~ Chaptor 6 Goomotics.
Fr adtional information on sight cistance requirements on grades of 3 percant
‘or gteter, see AASHTO Green Book, Chapter 3, Section 3.22, page $2, Table
32.
= Volume V ~ Part 2 Design
FIGURE A-1-4°
“Rev. 1/19
Table 5-2. Maximum Grades for Local Roads in Rural Areas
Type of

Terrain
U.S. Customary Metric
Maximum Grade (%) for

Specified Design Speed (mph)
Maximum Grade (%) for

Specified Design Speed (km/h)
15 20 25 30 35 40 45 50 55 60 20 30 40 50 60 70 80 90 100
Level 9 8 7 7 7 7 7 6 6 5 9 8 7 7 7 7 6 6 5
Rolling 12 11 11 10 10 10 9 8 7 6 12 11 11 10 10 9 8 7 6
Mountainous 17 16 15 14 14 13 12 10 10 — 17 16 15 14 13 12 10 10 —
NOTE:  Short lengths of grade in rural areas, such as grades less than 500 ft [150 m] in length, one-way
downgrades, and grades on low-volume roads (AADT less than 2,000 veh/day) may be up to 2
percent steeper than the grades shown in this table.
Table 5-2. Maximum Grades for Local Roads in Rural Areas
Type of
Te
U.S. Customary
Metric
Maximum Grade (%) for
Specified Design Speed (mph)
Maximum Grade (%) for
Specified Design Speed (km/h)
15 [20 [25] 30] 35 [40 4550 [55] 60
20|30 [40] 50 | 60] 70] 80 | 90 [100]
ftw [lolel7{7l7l7171¢l¢lsl9lel7|7171716|6| 5 |
[PRoting [rafrr[ri[aol io fof [8 [7,4 faln|n|tlw]olel7[e|
[Mountainous [17 [16 [15] t4| 14] 13 12[ 10] 10[ —[17 [16 [15] t4[ 13] 12| 1010 — |
NOTE: Short lengths of grade in rural areas, such as grades less than 500 ft [150 m] in length, one-way
downgrades, and grades on low-volume roads (AADT less than 2,000 veh/day) may be up to 2
percent steeper than the grades shown in this table.
Heart of
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Outcomes
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Presented by Kim Smith
Executive Director
[email protected]
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Our mission
Recognizing the Coalfield Counties have a unique culture,
history, and scenic beauty, the VA Legislature created the
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authentic story and promote this region as the exciting
tourism destination it is. Focusing on our exciting outdoor
adventure and serene scenic beauty, we promote the
westernmost localities of Buchanan, Dickenson, Lee, Russell,
Scott, Tazewell, Wise Counties and the City of Norton.
Our mission
Recognizing the Coalfield Counties have a unique culture,
history, and scenic beauty, the VA Legislature created the
Heart of Appalachia Tourism Authority in 1993 to tell that
authentic story and promote this region as the exciting
tourism destination it is. Focusing on our exciting outdoor
adventure and serene scenic beauty, we promote the
westernmost localities of Buchanan, Dickenson, Lee, Russell,
Scott, Tazewell, Wise Counties and the City of Norton.
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Russell County VDOT Repair Request
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By Laws
Russell County

• Adopted May 5, 2014
Article I
Russell County Board of Supervisors, Officers & Their Selection
A. There shall be seven (7) members of the Board of Supervisors, six (6) elected
for four-year terms by citizen vote of each of the six (6) Districts of Russell County
and one (1) member elected at-large by the entire County for four years.
B. The Officers of the Board of Supervisors shall consist of a Chairman and Vice Chairman,
each of whom shall serve for a term of one (1) calendar year.
C. Nomination of Officers shall be made from the Board at the first meeting of each calendar
year.  Election of Officers shall follow immediately.
D.  A standing Budget/Finance Committee shall be appointed by the newly elected Board
Chairman.  This committee shall consist of two (2) Board members and two (2) staff
members.
Article II
Duties of Officers
A. The Chairman shall:

(1) Preside at all meetings;

(2) Work closely with the County Administrator on day to day matters, approve appropriate
financial documents, and approve the agenda for all meetings;
(3) Carry out such other duties as assigned by the Board.
B. The Vice-Chairman shall act in the absence or inability of the Chairman to act.
C. The Budget/Finance Committee shall be responsible for preparation of the annual County
budget and for presentation during a regular or special Board meeting before a vote is taken
on the Budget each year.  Other financial matters shall be considered by this committee
before presentation to the full Board.
Article III
Agenda Preparation Policy
A. The County Administrator shall prepare an agenda for each regular meeting of the Board
of Supervisors. Supervisors, staff, and others may submit to the County Administrator items
for the agenda at any time prior to Noon Wednesday of the week preceding the regular
meeting to which such item relates. Emergency items will be added as an amendment to
the agenda.
B. Copies of the agenda shall be made available electronically for each Supervisor by close
of business on Tuesday prior to the Board meeting and an agenda complete with a packet of
materials for the Board members  and News Media serving the County and the public not
later than close of business on Thursday preceding the meeting to which it relates.
Lonzo Lester
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Lonzo Lester
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Lonzo Lester
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Lonzo Lester
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Tracy
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Tracy
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Steve Breeding
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Russell County

Adopted May 5, 2014

Article I
Russell County Board of Supervisors, Officers & Their Selection
A. There shall be seven (7) members of the Board of Supervisors, six (6) elected
for four-year terms by citizen vote of each of the six (6) Districts of Russell County
and one (1) member elected at-large by the entire County for four years.
B. The Officers of the Board of Supervisors shall consist of a Chairman and Vice Chairman,
each of whom shall serve for a term of one (1) calendar year.
C. Nomination of Officers shall be made from the Board at the first meeting of each calendar
year. Election of Officers shall follow immediately.
D. A standing Budget/Finance Committee shall be appointed by the newly elected Board
Chairman. This committee shall consist of two (2) Board members and two (2) staff
members.
(1) Preside at all meetings;
(2) Work closely with the County Administrator on day to day matters, approve appropriate
financial documents, and approve the agenda forall meetings
(3) Carry out such other duties as assigned by the Board.
B. The Vice-Chairman shall act in the absence or inability of the Chairman to act.
C. The Budget/Finance Committee shall be responsible for preparation of the annual County
budget and for presentation during a regular or special Board meeting before a vote is taken
on the Budget each year. Other financial matters shalll be considered by this committee
before presentation to the full Board.
Article IIT
Agenda Preparation Policy
‘A. The County Administrator shall prepare an agenda for each regular meeting of the Board
of Supervisors. Supervisors, staff, and others may submit to the County Administrator items
“meeting to which such item relates. Emergency items will be added as an amendment to
the agenda.
B. Copies of the agenda shall be made available electronically for each Supervisor by close
of business on Tuesday prior to the Board meeting and an agenda complete with a packet of
later than close of business on Thursday preceding the meeting to which it relates.
Article IV
Meetings
A. The time and place of Board Meetings shall be set from time to time by resolution of the
Board in conformance with State Law. The regular meeting schedule shall be set at the
organizational meeting held in January each year.
B. Minutes from the previous meeting shall be delivered to the Board members with the
agenda prior to the next meeting. Unless requested by a Board member, the minutes will
not be read and will be approved upon motion and vote of the Board.
C. Order of Business
(1) Commencement of Meetings:

At the time established in accordance with Article IV (A) of these By-Laws for the
commencement of regular meetings or at the hour specified for continued or special
meetings, the Chairman shall call the meeting to order and shall direct the clerk to note the
absence of any Board members by roll call. A quorum shall be required for commencement
of any meeting.
(2) Agenda:

An agenda shall be prepared by the County Administrator in accordance with Article III
under these By-laws. The proposed agenda shall be adopted by the Board at each meeting.
The agenda will include under New Business “Reports from Designated Standing
Committees”. Should the chairman or any member of the Board have a matter which he or
she feels needs to be brought to the attention of the Board but which is not on the agenda,
or if there is an amendment to the order of the agenda, he or she may make a motion that
an addition or amendment be made to the agenda. Such amended agenda must be
approved by a majority of the Board members present.
D. Presentations:
Matters to be presented to the Board may be arranged by persons prior to the meetings and
placed on the Agenda.  The County Administrator must be notified by Wednesday of the
week prior to the Board meeting.  Any materials to be used for the presentation must be
provided and included in agenda packet.  Additional materials presented at the Board
meeting must be approved by the Chairman prior to dissemination.  These presentations
are strongly encouraged to be limited to five (5) minutes and when four (4) minutes has
elapsed, the Chairman may instruct the speaker that one (1) minute is remaining.
E. Quorum & Method of Voting
A majority of the members of the Board of Supervisors shall constitute a quorum of the
Board. All questions submitted to the Board for decision shall be determined by voice vote
of a majority of the supervisors voting on any such questions, unless otherwise provided by
law. The name of each member voting and how he or she voted must be recorded.  Roll Call
votes may be requested by any Board member.
F. Procedure for Roll Call of Board Members
(1) The Members of the Board of Supervisors shall cast votes in district order on a rotating
basis per meeting.

(2) The Chairman of the Board of Supervisors shall cast the last vote.
(3) The Chairman/Clerk shall restate all motions before a vote is taken and the result of the
Article IV
Meetings
A. The time and place of Board Meetings shall be set from time to time by resolution of the
Board in conformance with State Law. The regular meeting schedule shall be set at the
organizational meeting held in January each year.
B. Minutes from the previous meeting shall be delivered to the Board members with the
agenda prior to the next meeting. Unless requested by a Board member, the minutes will
not be read and will be approved upon motion and vote of the Board.
C. Order of Business
(1) Commencement of Meetings:
At the time established in accordance with Article IV (A) of these By-Laws for the
commencement of regular meetings or at the hour specified for continued or special
meetings, the Chairman shall call the meeting to order and shall direct the clerk to note the
absence of any Board members by roll call. A quorum shall be required for commencement
of any meeting.
(2) Agenda:
‘An agenda shall be prepared by the County Administrator in accordance with Article III
under these By-laws. The proposed agenda shall be adopted by the Board at each meeting.
The agenda will include under New Business “Reports from Designated Standing
Committees”. Should the chairman or any member of the Board have a matter which he or
she feels needs to be brought to the attention of the Board but which is not on the agenda,
or if there is an amendment to the order of the agenda, he or she may make a motion that
an addition or amendment be made to the agenda. Such amended agenda must be
approved by a majority of the Board members present.
D. Presentations:
Matters to be presented to the Board may be arranged by persons prior to the meetings and
placed on the Agenda. The County Administrator must be notified by Wednesday of the
week prior to the Board meeting. Any materials to be used for the presentation must be
provided and included in agenda packet. Additional materials presented at the Board
meeting must be approved by the Chairman prior to dissemination. These presentations
are strongly encouraged to be limited to five (5) minutes and when four (4) minutes has
elapsed, the Chairman may instruct the speaker that one (1) minute is remaining.
E. Quorum & Method of Voting
A majority of the members of the Board of Supervisors shall constitute a quorum of the
Board. All questions submitted to the Board for decision shall be determined by voice vote
of a majority of the supervisors voting on any such questions, unless otherwise provided by
law. The name of each member voting and how he or she voted must be recorded. Roll Call
votes may be requested by any Board member.
F. Procedure for Roll Call of Board Members
(1) The Members of the Board of Supervisors shall cast votes in district order on a rotating
basis per meeting.
(2) The Chairman of the Board of Supervisors shall cast the last vote.
(3) The Chairman/Clerk shall restate all motions before a vote is taken and the result of the
vote shall be announced following each vote.
G. General Rules of Procedure
The Board’s Parliamentary Procedures shall be Robert’s Rules of Order, Newly Revised, 11th
edition, specifically to include Section 49, Conduct of Business in Boards, pages 486 – 488,
in all matters not covered by the Board’s bylaws, to the extent compatible with law and the
historical practices of the Board. The County Attorney, or his or her designee, shall act as
Parliamentarian to the Board. Any questions involving the interpretation or application of
Robert’s Rules shall be addressed to the County Attorney. The Board may amend, by
Resolution, the rules as it deems appropriate. The following rules shall apply:
(1) Members are not required to obtain the floor before making motions or speaking, which
they can do while seated.
(2) All motions require a second except for nominations for appointments to other boards,
authorities or commissions.
(3) There is no limit to the number of times a member can speak to a question, and motions
to close or limit debate generally should not be entertained.
(4) Informal discussion of a subject is permitted while no motion is pending.
(5) The Chairman can speak in discussion without leaving the chair, can vote on all
questions, but cannot make motions unless by consent of a majority of Board members
present.
(6) No Board member is required to vote on any issue. If any Board member determines,
prior to the calling of any issue before the Board, that he, because of conflict or otherwise,
will abstain from voting on such issue, he shall announce such intention at the time the
issue comes before the Board and shall not participate in the discussion on such issue or
question. An abstention shall be counted for the purpose of determining a quorum. An
abstention defeats a motion requiring a unanimous vote.
(7) In the incidence of a tie vote, the issue voted upon by the Board is dead and therefore
voted down.
(8) If a primary or substitute motion is made at a Board meeting where at least six (6)
members are present and the motion is voted on and fails, the same or a substantively
similar motion cannot be reconsidered by the Board within the following twelve (12) months
except by a primary or substitute motion made by a member of the Board who voted on the
prevailing side where there are no less than six (6) Board members present, and only if
two-thirds (2/3) of the Board members present vote to reconsider the action previously
decided.
(9) Only Board members and the Parliamentarian shall have standing to raise
noncompliance with these General Rules of Procedure, and only during the current meeting
at the time of violation. Failure of the Board to comply with these General Rules of
Procedure shall not invalidate any action taken by the Board.
H. Member Absenting Himself from Meeting Prior to Adjournment
After the name of any member of the Board has been recorded as present at any meeting of
the Board, he shall not absent himself from the remainder of the meeting prior to
adjournment unless by consent of the Board.
vote shall be announced following each vote.
G. General Rules of Procedure
The Board’s Parliamentary Procedures shall be Robert’s Rules of Order, Newly Revised, 11th
edition, specifically to include Section 49, Conduct of Business in Boards, pages 486 - 488,
in all matters not covered by the Board’s bylaws, to the extent compatible with law and the
historical practices of the Board. The County Attorney, or his or her designee, shall act as
Parliamentarian to the Board. Any questions involving the interpretation or application of
Robert’s Rules shall be addressed to the County Attorney. The Board may amend, by
Resolution, the rules as it deems appropriate. The following rules shall apply:
(1) Members are not required to obtain the floor before making motions or speaking, which
they can do while seated.
(2) All motions require a second except for nominations for appointments to other boards,
authorities or commissions.
(3) There is no limit to the number of times a member can speak to a question, and motions
to close or limit debate generally should not be entertained.
(4) Informal discussion of a subject is permitted while no motion is pending.
(5) The Chairman can speak in discussion without leaving the chair, can vote on all
questions, but cannot make motions unless by consent of a majority of Board members
present.
(6) No Board member is required to vote on any issue. If any Board member determines,
Prior to the calling of any issue before the Board, that he, because of conflict or otherwise,
will abstain from voting on such issue, he shall announce such intention at the time the
issue comes before the Board and shall not participate in the discussion on such issue or
question. An abstention shall be counted for the purpose of determining a quorum. An
abstention defeats a motion requiring a unanimous vote.
(7) In the incidence of a tie vote, the issue voted upon by the Board is dead and therefore
voted down.
(8) Ifa primary or substitute motion is made at a Board meeting where at least six (6)
members are present and the motion is voted on and fails, the same or a substantively
similar motion cannot be reconsidered by the Board within the following twelve (12) months
‘except by a primary or substitute motion made by a member of the Board who voted on the
prevailing side where there are no less than six (6) Board members present, and only if
‘two-thirds (2/3) of the Board members present vote to reconsider the action previously
decided.
(9) Only Board members and the Parliamentarian shall have standing to raise
noncompliance with these General Rules of Procedure, and only during the current meeting
at the time of violation. Failure of the Board to comply with these General Rules of
Procedure shall not invalidate any action taken by the Board.
H. Member Absenting Himself from Meeting Prior to Adjournment
After the name of any member of the Board has been recorded as present at any meeting of
the Board, he shall not absent himself from the remainder of the meeting prior to
adjournment unless by consent of the Board.
I. Board to Sit with Open Doors
The Board of Supervisors shall sit with open doors and all persons conducting themselves in
an orderly manner may attend the meetings; however, the Board may hold closed sessions
as permitted by law and when deemed necessary by a majority vote of the Board.
A consent agenda shall be introduced by a motion “to approve” by any Board member, and
shall be considered by the Board as a single item. There shall be no debate or discussion by
any member of the Board regarding any item on the consent agenda. The Clerk or his/her
designee shall provide a brief written summary or memo on each item included in the
consent agenda. Upon request of any Board member who wishes to question or discuss an
item, that item shall be removed from the Consent Agenda. This item shall be transferred
onto the agenda for consideration.
J. Citizens Comment Period

Rules for Citizen Comment Period
To ensure that the affairs of the Board and its committees may be conducted in an orderly
manner, to ensure that all persons desiring to address the Board on matters pertinent to it
are afforded an opportunity to do so, to permit persons in attendance to observe and hear
the proceedings of the Board without distraction, and to permit to the fullest extent the
Board to conduct County business with minimal disruption, the following rules are
established.
(1) Each person desiring to speak during the Citizens’ Comment period on the agenda must
provide name and address prior to their comments.
(2) Each speaker  is strongly encouraged to limit remarks to a period of three (3) minutes
per comment period; when two (2) minutes have passed the speaker  may be reminded
that there is one (1) minute remaining.
(3) Speakers may not donate their time to other speakers.
(4) Speakers will not be permitted to use audiovisual materials or other visual displays, but
may present written and photographic materials to the Board members.
(5) Comments must be confined to matters germane to the business of the Board of
Supervisors and shall not be cumulative or repetitive.
(6) Speakers should address the Board with decorum – loud, boisterous, and disruptive
behavior, obscenity, and vulgarity should be avoided as well as other words or acts tending
to evoke violence or deemed to be a breach of the peace.
(7) The Citizens’ Comment period is not intended to be a question and answer period or
time for dialogue with County officials. Questions which are raised during a comment period
may at the discretion of the Board be responded to by County officials after sufficient time
for appropriate investigation.
(8) Speakers shall remain at the podium while addressing the Board.
(9) Speakers shall not be interrupted by audience comments, calls/whistles, laughter, or
other gestures. Individuals in the audience who do not abide by this policy after a warning
will be asked to leave the meeting.
I. Board to Sit with Open Doors
The Board of Supervisors shall sit with open doors and all persons conducting themselves in
an orderly manner may attend the meetings; however, the Board may hold closed sessions
as permitted by law and when deemed necessary by a majority vote of the Board.
‘A consent agenda shall be introduced by a motion “to approve” by any Board member, and
shall be considered by the Board as a single item. There shall be no debate or discussion by
any member of the Board regarding any item on the consent agenda. The Clerk or his/her
designee shall provide a brief written summary or memo on each item included in the
consent agenda. Upon request of any Board member who wishes to question or discuss an
item, that item shall be removed from the Consent Agenda. This item shall be transferred
onto the agenda for consideration.
J. Citizens Comment Period
Rules for Citizen Comment Period
To ensure that the affairs of the Board and its committees may be conducted in an orderly
manner, to ensure that all persons desiring to address the Board on matters pertinent to it
are afforded an opportunity to do so, to permit persons in attendance to observe and hear
the proceedings of the Board without distraction, and to permit to the fullest extent the
Board to conduct County business with minimal disruption, the following rules are
established.
(1) Each person desiring to speak during the Citizens’ Comment period on the agenda must
provide name and address prior to their comments.
(2) Each speaker is strongly encouraged to limit remarks to a period of three (3) minutes
per comment period; when two (2) minutes have passed the speaker may be reminded
that there is one (1) minute remaining.
(3) Speakers may not donate their time to other speakers.
(4) Speakers will not be permitted to use audiovisual materials or other visual displays, but
may present written and photographic materials to the Board members.
(5) Comments must be confined to matters germane to the business of the Board of
Supervisors and shall not be cumulative or repetitive.
(6) Speakers should address the Board with decorum - loud, boisterous, and disruptive
behavior, obscenity, and vulgarity should be avoided as well as other words or acts tending
to evoke violence or deemed to be a breach of the peace.
(7) The Citizens’ Comment period is not intended to be a question and answer period or
time for dialogue with County officials. Questions which are raised during a comment period
may at the discretion of the Board be responded to by County officials after sufficient time
for appropriate investigation.
(8) Speakers shall remain at the podium while addressing the Board.
(9) Speakers shall not be interrupted by audience comments, calls/whistles, laughter, or
other gestures. Individuals in the audience who do not abide by this policy after a warning
will be asked to leave the meeting
(10) Expressive activities including, but not limited to, petitioning, picketing, displaying
signs and posters, solicitation, demonstrating, pamphlet distribution, and conducting polls
shall not be permitted within the Governmental Center Building or in any other building that
the Board is meeting.
These rules do not preclude persons from delivering to the Board or its Clerk written
materials including reports, statements, exhibits, letters, or signed petitions or to prohibit
persons from presenting oral or written comments on any subject germane to the business
of the Board to individual Board members or to the Board through its Clerk outside the
context of the public meeting.
K. Agenda Item Procedure
The following guidelines shall be followed for comment addressed to specific agenda items:
(1) In order to prevent obvious questions from consuming Board Meeting time, the
Chairman and/or designated person(s) will advise the speaker if a matter is to be
considered during some other time during the meeting.
Article V

Procedure for Dealing with Items Not on the Agenda
A. All matters not on the agenda must be raised during citizens comment period. Any
matter not on the agenda shall not be considered unless approved for consideration by the
majority of the Board present in accordance with Article IV, C (2).
B. For any special meeting, the business to be discussed shall be stated in the call for such
meeting. The Chairman or Administrator shall prepare a written agenda listing all items to
be considered for every special meeting. No other business shall be discussed or acted upon
unless approved for consideration by the majority of the Board present in accordance with
Article IV, C (2).
Article VI
Public Hearings
A. All public hearings will be advertised in accordance with the Virginia Code. Public hearings
may be postponed, continued or canceled at the discretion of the Board.
B. In addition to those required by law, the Board at its discretion may hold public hearings
when it decides that a hearing will be in the public interest.
C. The case before the Board shall be summarized by the Chairman or designated
person(s). If there is expected to be many speakers on the issue, interested parties wishing
to speak must sign the register at the rear of the room prior to the start of the hearing.
Each person wishing to speak will be called to the podium by the Chairman or designated
person(s) in the order such person signed the register and must state his or her name and
address for the record. Generally, each citizen should be provided an opportunity to speak.

Each speaker shall be limited to three (3) minutes, unless waived by the Board.
D. Board Members shall limit their comments in public hearings to insure participation by
the public without Board interference.
(10) Expressive activities including, but not limited to, petitioning, picketing, displaying
signs and posters, solicitation, demonstrating, pamphlet distribution, and conducting polls
shall not be permitted within the Governmental Center Building or in any other building that
the Board is meeting.
These rules do not preclude persons from delivering to the Board or its Clerk written
materials including reports, statements, exhibits, letters, or signed petitions or to prohibit
persons from presenting oral or written comments on any subject germane to the business
of the Board to individual Board members or to the Board through its Clerk outside the
context of the public meeting.
K. Agenda Item Procedure
The following guidelines shall be followed for comment addressed to specific agenda items:
(1) In order to prevent obvious questions from consuming Board Meeting time, the
Chairman and/or designated person(s) will advise the speaker if a matter is to be
considered during some other time during the meeting.
Article V
Procedure for Dealing with Items Not on the Agenda
A. All matters not on the agenda must be raised during citizens comment period. Any
matter not on the agenda shall not be considered unless approved for consideration by the
majority of the Board present in accordance with Article IV, C (2).
B. For any special meeting, the business to be discussed shall be stated in the call for such
meeting. The Chairman or Administrator shall prepare a written agenda listing all items to
be considered for every special meeting. No other business shall be discussed or acted upon
unless approved for consideration by the majority of the Board present in accordance with
Article IV, C (2).
Article VI
Public Hearings
A. All public hearings will be advertised in accordance with the Virginia Code. Public hearings
may be postponed, continued or canceled at the discretion of the Board.
B. In addition to those required by law, the Board at its discretion may hold public hearings
when it decides that a hearing will be in the public interest.
C. The case before the Board shall be summarized by the Chairman or designated
person(s). If there is expected to be many speakers on the issue, interested parties wishing
to speak must sign the register at the rear of the room prior to the start of the hearing.
Each person wishing to speak will be called to the podium by the Chairman or designated
person(s) in the order such person signed the register and must state his or her name and
address for the record. Generally, each citizen should be provided an opportunity to speak.
Each speaker shall be limited to three (3) minutes, unless waived by the Board.
D. Board Members shall limit their comments in public hearings to insure participation by
the public without Board interference.
Article VII
Appointment of Committees
Appointments to committees of the Board may be made by the Chairman.  Appointments to
other authorities, boards, and commissions, shall be made only by member motion adopted
by a majority of the full Board. Prior to consideration of the nomination, the nominee shall
be notified to determine his or her willingness to serve and to determine if he or she meets
the qualifications for such appointment.
Article VIII
Duties of the County Administrator
The County Administrator shall:
A. Prepare the agenda for each meeting for approval in conformance with the agenda
preparation procedure outlined in these bylaws.
B. Keep a written record of all business transacted by the Board.
C. Administer the financial control procedures of the County.
D. Advise and inform the Board on all matters affecting County government.
E. Execute all formal documents authorized by the Board of Supervisors.
F. Provide and supervise all staff services directly under the control of the Board of
Supervisors.
G. The County Administrator shall be responsible for all personnel management of the
County. Department Directors, Coordinators, Supervisors or Managers will be hired and
dismissed with the consent of a majority of the Board of Supervisors.
H. Prepare an annual operating budget for the County government in accordance with
guidelines established by the State auditor’s office for approval by the Board of Supervisors.
He shall be responsible for maintaining adequate financial and accounting records on all
County business under his control.
I. Serve as the Board’s representative in all circumstances where the Chairman, Vice
Chairman, or a majority of the Board Members are not available.
J. Perform all other duties delegated by the Board as required by law.
Article IX
Amendments
A. The Bylaws may be amended by a recorded majority vote of the entire membership of
the Board provided that written notice has been given to all members of the Board and a
copy of the proposed amendment is sent with the notice, prior to said meeting.
Article VII
Appointment of Committees
Appointments to committees of the Board may be made by the Chairman. Appointments to
other authorities, boards, and commissions, shall be made only by member motion adopted
by a majority of the full Board. Prior to consideration of the nomination, the nominee shall
be notified to determine his or her willingness to serve and to determine if he or she meets
the qualifications for such appointment.
Article VIII
Duties of the County Administrator
The County Administrator shall:
A. Prepare the agenda for each meeting for approval in conformance with the agenda
preparation procedure outlined in these bylaws.
B. Keep a written record of all business transacted by the Board.
C. Administer the financial control procedures of the County.
D. Advise and inform the Board on all matters affecting County government.
E. Execute all formal documents authorized by the Board of Supervisors.
F. Provide and supervise all staff services directly under the control of the Board of
Supervisors.
G. The County Administrator shall be responsible for all personnel management of the
County. Department Directors, Coordinators, Supervisors or Managers will be hired and
dismissed with the consent of a majority of the Board of Supervisors.
H. Prepare an annual operating budget for the County government in accordance with
guidelines established by the State auditor’s office for approval by the Board of Supervisors.
He shall be responsible for maintaining adequate financial and accounting records on all
County business under his control.
I. Serve as the Board’s representative in all circumstances where the Chairman, Vice
Chairman, or a majority of the Board Members are not available.
J. Perform all other duties delegated by the Board as required by law.
Article IX
Amendments
A. The Bylaws may be amended by a recorded majority vote of the entire membership of
the Board provided that written notice has been given to all members of the Board and a
copy of the proposed amendment is sent with the notice, prior to said meeting.
B. The Bylaws may be suspended in whole or in part only upon the unanimous vote of Board
members present, relating to any matter before it.
B. The Bylaws may be suspended in whole or in part only upon the unanimous vote of Board
members present, relating to any matter before it.
Gmai Lonzo Lester [email protected]
Project Pathfinder - Virginia Opioid Authority Cooperative Grant Application
1 message
Joey Carico [email protected]
To: Lonzo Lester [email protected]
Cc: Joey Carico [email protected]
Lonzo!
Fri, Jan 19, 2024 at 4:24 PM
Okay, attached is an official letter and an information sheet which should answer most questions about our proposal. I
have already drafted the Application and will have an MOU and Board Resolution to you sometime next week for you to
look over.
Since you are a veteran also, I wanted you to know that I got the name for Project Pathfinder from the Pathfinders in the
military. As you know, Pathfinders are tasked with locating safe landing zones for airborne/air assault troops. The way I
see it, by doing our part, we can help folks in recovery find safe places to land also. They need help from every part of
the community. I really do believe lawyers can help with some of the issues that plague them and help them stay on the
right path. We’ve already helped many with licenses, family matters, expungements, bankruptcy and divorces.
Let me know if you need anything else. As always, I appreciate you!
Joey
Joseph R . Carico. Esq.
Executii · e Dfrector
I 227 \Vest Cheny Street
(I t·t 11,. • • Marion. VA 24354
-0fflU il\1es~ 11um~un (276) 783 -8300. ext 22 12
Lega Aid c216) 378-8400· (fax)
2 attachments
~ Letter to Lonzo Lester - January 2024.pdf
313K
~ Project Pathfinder Information Sheet.pdf
113K
Steve Breeding
Highlight
M G ma i | Lonzo Lester [email protected]
1 message
Joey Carico [email protected] Fri, Jan 19, 2024 at 4:24 PM
To: Lonzo Lester [email protected]
Cc: Joey Carico [email protected]
Lonzo!
Okay, attached is an official letter and an information sheet which should answer most questions about our proposal. |
have already drafted the Application and will have an MOU and Board Resolution to you sometime next week for you to
look over.
Since you are a veteran also, | wanted you to know that | got the name for Project Pathfinder from the Pathfinders in the
military. As you know, Pathfinders are tasked with locating safe landing zones for airborne/air assault troops. The way |
see it, by doing our part, we can help folks in recovery find safe places to land also. They need help from every part of
the community. | really do believe lawyers can help with some of the issues that plague them and help them stay on the
right path, We’ve already helped many with licenses, family matters, expungements, bankruptcy and divorces.
Let me know if you need anything else. As always, | appreciate you!
Joey
Joseph R. Carico, Esq.
Executive Director
227 West Cherry Street
MA Marion. VA 24354
Southwest Virginia (276) 783-8300, ext. 2212
Legal Aid (276) 378-8400 (fax)
2 attachments
Letter to Lonzo Lester - January 2024,pdf
D stax
‘£3 Project Pathfinder information Sheet.pdf
113K
January 19, 2024
Lonzo Lester
County Administrator
137 Highland Drive, Suite A
Lebanon, VA 24266
RE: VIRGINIA OPIOID AUTHORITY COOPERATIVE PARTNERSHIP GRANT;
PROJECT PATHFINDER
Lonzo:
On behalf of Southwest Virginia Legal Aid, I write to request Russell County’s
support of our application for a VOAA Cooperative Partnership grant.  As you know, legal
aid has maintained an office in Russell County for more than 20 years.  Over those years, we
have provided free legal representation and advice to many citizens of the county.  Currently,
we have a partnership with the Russell County Drug Court and have assisted many
participants who are on the path of recovery.  We have similar partnerships with many other
drug and recovery courts throughout the region.  However, VOAA funding would enable our
office to assign attorneys to primarily provide legal services to anyone in recovery.  We call
this proposal Project Pathfinder.
Project Pathfinder builds on the successes we’ve had with our drug court partnerships
by serving not only those participants, but also probationers and those referred by treatment
providers.  Services provided by Project Pathfinder attorneys will help remediate or remedy
the damage to peoples’ lives caused by the opioid/SUD epidemic.  In doing so, Project
Pathfinder helps to abate further damage or hardships to those lives.  I have attached an
informational sheet for your use and dissemination to your Board members.
A staff member of the VOAA has advised that our application is strengthened if
county partners commit to allocating some of their direct distribution monies to the project.
Since our main office is in Smyth County, they have already agreed to allocate a portion of
their direct distribution monies and have also agreed to serve as the fiscal agent for the grant.
Our office is also allocating some matching funds.  I am also in the process of seeking other
counties to join our cooperative partnership.  I will keep you updated as to that effort.
Thank you for your consideration. Please let me know if I can provide further
information.
 Respectfully submitted, 





 Joseph R. Carico 

 Executive Director 

SOUTHWEST VIRGINIA LEGAL AID SOCIETY, INC.
227 West Cherry Street ♦ Marion, VA 24354
phone 276.783.8300 ♦ fax 276.378.8400 ♦ toll-free 1.800.277.6754
[email protected] ♦ www.svlas.org
Offices in Castlewood, Christiansburg & Marion
Seeking ONE Justice for ALL Virginians Since 1972
Steve Breeding
Highlight
SOUTHWEST VIRGINIA LEGAL AID SOCIETY, INC.
227 West Cherry Street # Marion, VA 24354
phone 276.783.8300 ¢ fax 276.378.8400 ¢ toll-free 1.800.277.6754
[email protected] + www.svlas.org
Offices in Costlewood, Christiansburg & Marion
Southwest Virginia
Leg al Ai id Seeking ONE Justice for ALL Virginians Since 1972
January 19, 2024
Lonzo Lester
County Administrator
137 Highland Drive, Suite A
Lebanon, VA 24266
RE: VIRGINIA OPIOID AUTHORITY COOPERATIVE PARTNERSHIP GRANT;
PROJECT PATHFINDER
Lonzo:
On behalf of Southwest Virginia Legal Aid, I write to request Russell County’s
support of our application for a VOAA Cooperative Partnership grant. As you know, legal
aid has maintained an office in Russell County for more than 20 years. Over those years, we
have provided free legal representation and advice to many citizens of the county. Currently,
we have a partnership with the Russell County Drug Court and have assisted many
participants who are on the path of recovery. We have similar partnerships with many other
drug and recovery courts throughout the region, However, VOAA funding would enable our
office to assign attorneys to primarily provide legal services to anyone in recovery. We call
this proposal Project Pathfinder.
Project Pathfinder builds on the successes we’ve had with our drug court partnerships
by serving not only those participants, but also probationers and those referred by treatment
providers. Services provided by Project Pathfinder attorneys will help remediate or remedy
the damage to peoples’ lives caused by the opioid/SUD epidemic. In doing so, Project
Pathfinder helps to abate further damage or hardships to those lives. [have attached an
informational sheet for your use and dissemi ion to your Board members.
A staff member of the VOAA has advised that our application is strengthened if
county partners commit to allocating some of their direct distribution monies to the project.
Since our main office is in Smyth County, they have already agreed to allocate a portion of
their direct distribution monies and have also agreed to serve as the fiscal agent for the grant.
Our office is also allocating some matching funds. I am also in the process of seeking other
counties to join our cooperative partnership. I will keep you updated as to that effort.
Thank you for your consideration. Please let me know if I can provide further
information.
Respectfully submitted,
ig
joseph R. Carico
// Executive Director
Project
Pathfinder
What is Project Pathfinder?
Project Pathfinder assists individuals on the path of recovery from substance use
disorder, by providing free legal services.
What does the Project do?
The simple goals are to remediate the destructive effects of substance use disorder in
peoples’ lives and abate or stop any further damage.
Southwest Virginia Legal Aid - Project Pathfinder attorneys provide the following legal
services:


drivers’ license restoration


criminal record expungement of eligible charges


housing/tenancy representation


divorce


child custody and visitation


official documents requests


bankruptcy


debt collection and consumer protection litigation


protection of benefits


Who benefits from the Project?
Project Pathfinder benefits individuals in recovery from substance use disorder with a
focus on the following:
+Drug court participants
+Probationers
+Treatment provider and health care referrals
+Other state agency referrals
hoW does the Project helP With the drug Problem?
Those in recovery often face destabilizing challenges including unemployment,
transportation limitations, inadequate housing, familial discord and debt.  By providing these
legal services, our attorneys help to remove barriers to employment, driving privileges, housing,
family harmony, and financial health thereby enabling these clients to remain on the path of
recovery and successfully reenter society and the workforce.
PROJECT
PATHFINDER Southwest Virginia
Legal Aid
WHAT IS PROJECT PATHFINDER?
Project Pathfinder assists individuals on the path of recovery from substance use
disorder, by providing free legal services
WHAT DOES
PROJECT DO?
The simple goals are to remediate the destructive effects of substance use disorder in
peoples’ lives and abate or stop any further damage.
Southwest Virginia Legal Aid - Project Pathfinder attorneys provide the following legal
services:

drivers’ license restoration
criminal record expungement of eligible charges
housing/tenancy representation

oree


child custody and visitation


official documents requests


bankruptey


debt collection and consumer protection litigation


protection of benefits


WHO BENEFITS FROM 1
PROJECT?
Project Pathfinder benefits individuals in recovery from substance use disorder with a
focus on the following:
+Drug court participants
+Probationers
+Treatment provider and health care referrals
+Other state agency referrals
WITH THE
RUG PROBLE!
Those in recovery often face destabilizing challenges including unemployment,
transportation limitations, inadequate housing, familial discord and debt. By providing these
legal services, our attorneys help to remove barriers to employment, driving privileges, housing,
family harmony, and financial health thereby enabling these clients to remain on the path of
recovery and successfully reenter society and the workforce.
Russell County Virginia
“The Heart of Southwest Virginia”
Andrew Hensley  Rebecca Dye
District 1   District 6
Lou Ann Wallace                  Steve Breeding, Chairman Nathan Kiser
District 2               District 5 At-Large
Tara Dye                 David Eaton, Vice-Chairman Lonzo Lester
District 3              District 4 County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
RESOLUTION OF SUPPORT FOR RECOVERY RESIDENCES AND PROVIDING SIGNATORY
AUTHORITY FOR THE PROPOSAL FOR GRANT FUNDING FROM THE VIRGINIA OPIOID
ABATEMENT AUTHORITY
WHEREAS, the Russell County Board of Supervisors seeks to mitigate and abate the impacts of the opioid
epidemic throughout Russell County; and
WHEREAS, the mission of the Virginia Opioid Abatement Authority (OAA) is to abate and remediate the
opioid epidemic in the Commonwealth through financial support in the form of grants, donations, or other
assistance; and
WHEREAS, the OAA operates a financial assistance program to support certain cooperative partnerships
of cities and/or counties in Virginia that implement regional efforts to treat, prevent, and reduce opioid use
disorder and the misuse of opioids; and
WHEREAS, Russell County and Dickenson County have committed to work together to develop and
jointly submit an application for regional cooperative partnership funding from the OAA for recovery
residences operated by the nonprofit organizations Russell County Recovery, Inc. and Dickenson County
Recovery, Inc., respectively; and
WHEREAS, both counties are located within the same region of the Department of Behavioral Health and
Developmental Services; and
WHEREAS, Russell County agrees they will execute a legally binding operational agreement formalizing
the cooperating partnership if the application for financial assistance is approved; and
WHEREAS, Russell County has agreed to serve as the fiscal agent for the cooperative partnership if it is
awarded; and
WHEREAS, Russell and Dickenson Counties and Russell County Recovery, Inc. and Dickenson County
Recovery, Inc. seek a total of ______________________ in grant funding from the OAA for Fiscal Year
2025, with plans to apply for renewal funds for fiscal years 2026-2029; and
WHEREAS, in support of this cooperative partnership, Russell County has agreed to allocate
$_________________ of its Direct Distribution OAA funds for Fiscal Year 2025.
Steve Breeding
Highlight
Russell County Virginia
“The Heart of Southwest Virginia”
‘Andrew Hensley Rebecca Dye
District 1 District 6
Lou Ann Wallace Steve Breeding, Chairman Nathan Kiser
District 2 District 5 At-Large
Tara Dye David Eaton, Vice-Chairman Lonzo Lester
District 3 District 4 County Administrator
WHEREAS, the Russell County Board of Supervisors secks to mitigate and abate the impacts of the opioid
epidemic throughout Russell County; and
WHEREAS, the mission of the Virginia Opioid Abatement Authority (OAA) is to abate and remediate the
opioid epidemic in the Commonwealth through financial support in the form of grants, donations, or other
assistance; and,
WHEREAS, the OAA operates a financial assistance program to support certain cooperative partnerships
of cities and/or counties in Virginia that implement regional efforts to treat, prevent, and reduce opioid use
disorder and the misuse of opioids; and.
WHEREAS, Russell County and Dickenson County have committed to work together to develop and
jointly submit an application for regional cooperative partnership funding from the OAA for recovery
residences operated by the nonprofit organizations Russell County Recovery, Inc. and Dickenson County
Recovery, Inc., respectively; and)
WHEREAS, both counties are located within the same region of the Department of Behavioral Health and
Developmental Services; and
WHEREAS, Russell County agrees they will execute a legally binding operational agreement formalizing
the cooperating partnership if the application for financial assistance is approved; and
WHEREAS, Russell County has agreed to serve as the fiscal agent for the cooperative partnership if it is
awarded; and,
WHEREAS, Russell and Dickenson Counties and Russell County Recovery, Inc. and Dickenson County
Recovery, Inc. seek a total of in grant funding from the OAA for Fiscal Year
2025, with plans to apply for renewal funds for fiscal years 2026-2029; and
WHEREAS, in support of this cooperative partnership, Russell County has agreed to allocate
$8 of its Direct Distribution OAA funds for Fiscal Year 2025,
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
NOW, THEREFORE, BE IT RESOLVED, the Russell County Board of Supervisors hereby authorizes
Lonzo Lester, Smyth County Administrator to execute the grant application to the Virginia Opioid
Abatement Authority, to accept the grant award, and to execute all documents in connection therewith.
ADOPTED this _________ day of February, 2024.
RUSSELL COUNTY

ATTEST:      BOARD OF SUPERVISORS
Clerk of the Board     Chairperson
NOW, THEREFORE, BE IT RESOLVED, the Russell County Board of Supervisors hereby authorizes
Lonzo Lester, Smyth County Administrator to execute the grant application to the Virginia Opioid
Abatement Authority, to accept the grant award, and to execute all documents in connection therewith,
ADOPTED this day of February, 2024.
RUSSELL COUNTY
ATTEST: BOARD OF SUPERVISORS
eee
Clerk of the Board i 7
THE HEART OF
SOUTHWEST VIRGINI.
Gmai
CPRHA Environmental Review Exemption
1 message
Keith Viers [email protected]
To: Lonzo Lester [email protected]
Cc: Michael Boyd [email protected], [email protected]
Lonzo, good afternoon and Happy New Year.
Lonzo Lester [email protected]
Wed, Jan 3, 2024 at 1 :28 PM
The Department of Housing and Urban Development (HUD) requires the Responsible Entity (RE) with oversight of
permitting to provide its review of our 5year/Annual Plan to ensure no work activities identified require an Environmental
Review. The Cumberland Plateau Regional Housing Authority (CPRHA) submits a 5year/Annual Plan for ongoing capital
improvements to its properties.
I have attached the plan for your review in addition to the Environmental Review for Activity form for your signature.
Please execute the Environmental Review and return to my attention. Should you have any questions or need for
additional documentation please let me know and thanks.
Keith L. Viers
Executive Director
Cumberland Plateau Regional Housing Authority
(276) 889-4910 ext. 124
2 attachments
~ Environmental Exclusion Russell County 2024.pdf
152K
~ Syear Plan 2024.pdf
493K
Steve Breeding
Highlight
M G ma i | Lonzo Lester [email protected]
1 message
Keith Viers [email protected] Wed, Jan 3, 2024 at 1:28 PM
To: Lonzo Lester [email protected]
Co: Michael Boyd [email protected], [email protected]
Lonzo, good afternoon and Happy New Year.
‘The Department of Housing and Urban Development (HUD) requires the Responsible Entity (RE) with oversight of
permitting to provide its review of our Syear/Annual Plan to ensure no work activities identified require an Environmental
Review. The Cumberland Plateau Regional Housing Authority (CPRHA) submits a Syear/Annual Plan for ongoing capital
improvements to its properties.
Ihave attached the plan for your review in addition to the Environmental Review for Activity form for your signature.
Please execute the Environmental Review and return to my attention. Should you have any questions or need for
additional documentation please let me know and thanks.
Keith L. Viers
Executive Director
Cumberland Plateau Regional Housing Authori
(276) 889-4910 ext. 124
2 attachments
mental Exclusion Russell County 2024.pdf
Syear Plan 2024.pdf
‘DB asx
U.S. Department of Housing and Urban
Development
451 Seventh Street, SW
‘Washington, DC 20410
‘www.hud gov
espanol hud gov
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an
Exempt or Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: Cumberland Plateau Regional Housing Authority
Responsible Entity: Russell County
Grant Recipient (if different than Responsible Entity): Cumberland Plateau Regional
Housing Authority
State/Local Identifier: VA
Preparer: Keith L, Viers
Certifying Officer Name and Title: Lonzo Lester, Russell County Administrator
Consultant (if applicable): N/A
Project Location: Russell County
Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]: N/A
Level of Environmental Review Determination:
Activity/Project is Exempt per 24 CFR 58.34(a):
Page 1 of 3
Project Name Project Locality and State HEROS Number
Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
Funding Information
VA36P029501-24 CFP. $618,910.00
Grant Number HUD Program Funding Amount
Estimated Total HUD Funded Amount: $618,910.00
and §58.6 Laws and Autho!
Record below the compliance or conformance determinations for each statute, executive order, or
regulation, Provide credible, traceable, and supportive source documentation for each authority. Where
applicable, complete the necessary reviews or consultations and obtain or note applicable permits of
approvals. Clearly note citations, dates/namesftitles of contacts, and page references. Attach additional
documentation as appropriate.
‘Compliance Factors: ‘Are formal Compliance determinations
Statutes, Executive Orders, compliance
and Regulations listed at 24 steps of
CFR 50.4 and 58.6 mitigation
required?
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR §58.6
‘Airport Runway Clear Zones Yes No
and Accident Potential Zones Oa
24 CFR Part $1 Subpart D
Coastal Barrier Resources Yes No
of
Coastal Barrier Resources Act, as
amended by the Coastal Barrier
Improvement Act of 1990 [16
USC 3501)
Flood Insurance Yes No
| of
Page 2 of 3
Project Name Project Locality and State HEROS Number
Flood Disaster Protection Act of
1973 and National Flood
Insurance Reform Act of 1994
[42 USC 4001-4128 and 42 USC
515da] _
ation Measures and Conditions [40 CFR 1505.2©
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or
‘eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with
the above-listed authorities and factors. These measures/conditions must be incorporated into
project contracts, development agreements, and other relevant documents. The staff responsible
for implementing and monitoring mitigation measures should be clearly identified in the mitigation
plan.
Law, Authority, or Factor Mitigation Measure
N/A : —
Preparer Signature: __Date:01/02/24
Name/Title/Organization: Keith L. Viers, Executive Director, Cumberland Plateau Regional
Housing Authority,
Responsible Entity Agency Official Signature:
‘Name/Title: Lonzo Lester, Russell County Administrator
‘This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Page 3 of 3
Steve Breeding
Highlight
Status: Submitted
Approval Date:
USS. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
Approved By onnsin022
Part: Summary
PHAName: Cumberland Plateau Regional Housing Authority Locality (City/County & State)
By original s-Year Plan Ti Revised 5-Vear Plan (Revision No: )
PHA Number: VA029
A ‘Development Number and Name Work Statement for | WorkStatementfor | Wark Statement for | Work Statement for | Work Statement for
Year 2024 Year? 2025 Year3 2026 Year4 2027 Years 2028
‘CENTENNIAL HEIGHTS (VAN29000001) $805,487.00 $805,487.00 3905,487.00 s305487.00 $805,487.00,
Forma HUD-S0075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
Part
USS, Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
02/28/2022
: Supporting Pages - Physical Needs Work Statements (8)
‘Work Statement for Year 1
2024
Identifier | Development Number/Name General Description of Major Work Categories Quantity. | Estimated Cost
CENTENNIAL HEIGHTS WATIDOOMATY TOSAETOO
Dear aa an (TOSS) Tass TO STEO
pa TVassesnen ansponent inpvonen Sa TD Tage RR OSE
Dae paar TAT ‘Oper Ta oT
Ras Fae and Coa oat Aon AO) Far wad Cay Farad Cor Fo VGO TS
BOT "Win Race Ove Ting USES. WREAT “Window Reacomet $200,000.00
Dee isa Repieaan 500009
Form HUD-50075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
USS, Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
02/28/2022
Part II: Supporting Pages - Physical Needs Work Statements (s)
‘Work Statement for Year 1 2024
Tdentifier | Development Number/Name General Description of Major Work Categories Quantity | Estimated Cost
Toes Taken Cabinenwaling Un itor 1400} Kieben CODES) When Cobne Rapaceon $50,000.00
ovr Tezay Camaas & Lihat om Doing Inter (1400) SCOR) Tecan Comer CNG, HO IBAD
‘Saal of ated Com 05 487.00
Form HUD-50075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
USS. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
0212972022
Part I: Supporting Pages - Physical Needs Work Statements (8)
‘Work Statement for Year 2 2025
Tdentifier | Development Number/Name General Description of Major Work Categories Quantity | Estimated Cost
CENTENNIAL HEIGHTS (WATISDOOOOT 305,487.00
DIRT Ta aon (TAT Soe) Kimmo HOSE
Tooss Vianagenennvinagenent improvement (400) Sif Tanne) aagoneat FeO S800
THIS “Operas Opraons 105) Oper 161,057.00
Danes Fees and Con Carnet Adnatton (TH) Other Fens md CPB) Terman $60,000.00
TDoIse Teicher Cabin ing Ua nor 00} Ribas CORES Kiahes Cae 50,300.05
Tome ‘piancenD wang Ua Tatoo (TAB Agana) Teper Fz 00000
‘Form HUD-50075,2(4/2008)
Capital Fund Program - Five-Year Action Plan
ULS, Depaztmnent of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
onnsi2022
sg Pages - Physical Needs Work Statements (6)
‘Work Statement for Year 2
2028
dentifer | Development Number/Name General Description of Major Work Categories Quantity | Estimated Cost
Tear Doar Raacanen Ting Ua eo (a) DA) Dour Regacanen na oR TEs p0
DHT Tao Ree TDW TART TRO FG ON GAY Tatioon Rete Fong TSAO
Saale Ea ot THIET
Form HUD-S0075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
USS, Department of Housing and Urban Development
eat
Office of Public and Indian Housing
2877-0274
0229/2022
Part II: Supporting Pages - Physical Needs Work Statements (3)
‘Work Statement for Year 3
2028
Identifier | Development Number/Name General Description of Major Work Categories Quantity | Estimated Cost
CENTENNIAL HEIGHTS WADESOROOTY Taos ATO
WOOT A NORTE TO-DOS) Raia HOSED
DR Spas Opa ABE peas FLATT
Tes eaagemanVanagaen Taprvemet OT) Tae SORE
TovKT Fess Conon Anon (TROY Fos wok COT Fearn Com FH HOO
Re Tanta Dliag Us WOOFER) Tas IIS W00.00
Te Tear Baan Ding Ua Tatar (a Dea) Tai Doar FSMD
Form HUD-50075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
US. Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0214
02/28/2022
Part II: Supporting Pages - Physical Needs Work Statements (6)
Work Statement for Year 3 2026
Identifier | Development NumberiName General Description of Major Work Categories Quantity | Estimated Cost
Dan “Tar Welu(Dwaling Unk Exar a0) Seurwes “Fie Ercapay Tar Woe 7500000
Tost “Tee Tang Dv aling Ua Sie Work (RO) ORE Tree Ting rao)
Do Talons Raila, Fenn on Dwelling Exo (1400 Dlccnies nd Kainge Now Doel Balcnien Rating, Fema $s 100
Exieror (1480)Landngs an Ranga Nor-Dweling Sie Wotk (680)-FencePinng Non Dweling
Se Work (1480) Fencing)
‘Sisal of Emel Cot FES ABT 00
Form HUD-S0075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
o2g/2022
Part I: Supporting Pages - Physical Needs Work Statements (8)
‘Work Statement for Year 4 2027
Identifier | Development Number/Name General Description of Major Work Categories Estimated Cost
‘CENTENNIAL HEIGHTS (VnDID0000017 Sas. 00
Dane Se) rs FRO HBO
coy ‘Gperins (Operations AO) Cpa TIGL OTT 00
Danie ‘agement Vanagon Tnpiovenen (AOR) OB) Tangent FOO EOD
Toor ‘Ceveand HVAC Rephncoen(Non-Dwelng Conran -Mechanal (1420;Conlng Equipe | HVAC Replacement 397 000.00
Syatrs Non-Dweling Constuction- Mecasial (L480; Heating Equipment - Sytem)
Door ‘Dacor Read & Florng Conor Dring Uni Tnaor (tev Coomera Batam Rodel Rea Como FERED
s
Toa ‘ting Siding Replacomen(Dweling Unit Eee 14¥0) Root Dealing Un Extenor TAO? Rooting Sing Repaceen HOTTA 00
Sing Non- Dueling Exterior (1480) Rony Nom-Dweing Exterior (1480)Si.)
‘Form HUD-S0075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2371.0274
onsoa2
Part II: Supporting Rages - Physical Needs Work Statements (9)
Work Statement for Year 4 200
Identifier | Development NumberName General Description of Major Work Categories Quantity | Estimated Cost
Taal Ena Oe Tse
Form HUD-50075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
‘US. Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
02/28/2022
Part II: Supporting Pages - Physical Needs Work Statements (8)
‘Work Statement for Year 2028
Identifier | Development Number/Name General Description of Major Work Categories Quantity | Estimated Cost
“CENTENRIAC HEIGHTS (VAOI90000017 BOs A700
T0087 ‘Open Operon (1O6)) cs Far o7 0G
oosT ‘Reina Adaonoon TO} Temas FROST
Ta anagansat Taprovennl Mamngran pve (NOR) OBE Tiaagonent gene USED
THOT Tar and Can Contac Anon (1480) OterFes ad Cosy Fess md Cone 360,000.00
Too Toot Replaces Dealing Unk Extn TAHT) ROOE) Fant Ragas FIO, 00000
Hoes Lo Garang 32500000
Form HUD-50075.2(4/2008)
Capital Fund Program - Five-Year Action Plan
USS, Department of Housing and Urban Development
Office of Public and Indian Housing
2877-0274
7282022
Part I: Supporting Pages - Physical Needs Work Statements (s)
‘Work Statement for Year 5 2028
Tdentifier | Development Number/Name tion of Major Work Categories Quantity | Estimated Cost
Dine ashen Cone aling Ulta (180) Richan CobeE) We Coss 317829800
‘abioaT of aed Com BHOSATT.OD
Form HUD-50075.2(4/2008)
Russell County Virginia
“The Heart of Southwest Virginia”
Andrew Hensley  Rebecca Dye
District 1   District 6
Lou Ann Wallace                  Steve Breeding, Chairman Nathan Kiser
District 2               District 5 At-Large
Tara Dye                 David Eaton, Vice-Chairman Lonzo Lester
District 3              District 4 County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
PUBLIC NOTICE
Public Hearing
The Russell County Board of Supervisors’ will hold a Public Hearing on Saturday,
March 2, 2024, at 9:00 A.M. to hear comments concerning the consideration of the
“Landfill Host Agreement Resolution.”  The Public Hearing will be held in the Russell
County Government Conference Center, 137 Highland Drive, Lebanon, Virginia 24266.
The public is invited to attend and speak concerning the “Landfill Host Agreement
Resolution.”
BY ORDER OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
Steve Breeding
Highlight
‘Andrew Hensley
District 1
Lou Ann Wallace
District 2
Tara Dye
District 3
Russell County Virginia
“The Heart of Southwest Virginia”
Steve Breeding, Chairman
District 5
David Eaton, Vice-Chairman
District 4
Rebecca Dye
District 6
Nathan Kiser
At-Large
Lonzo Lester
County Administrator
The Russell County Board of Supervisors’ will hold a Public Hearing on Saturday,
March 2, 2024, at 9:00 A.M. to hear comments concerning the consideration of the
“Landfill Host Agreement Resolution.” The Public Hearing will be held in the Russell
County Government Conference Center, 137 Highland Drive, Lebanon, Virginia 24266.
The public is invited to attend and speak concerning the “Landfill Host Agreement
Resolution.”
BY ORDER OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
December 21, 2023
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive, Suite A
Lebanon, Virginia 24266-7169
RE: Community Development Block Grant #21-21-14
Dante Regional Sewer Line Extension Project
Contract Amendment #1—Supplemental Funding
Dear Mr. Lester:
The Department of Housing and Community Development (DHCD) is amending the above referenced
Community Development Block Grant (CDBG) Contract to award an additional $1,000,000.00 in funds from
the 2023 CDBG One-Time Supplemental Infrastructure Funds Program. The total CDBG award for this project
is now $3,500,000.00. DHCD is also the extending the contract termination date from August 14, 2024, to August
14, 2025. It is our expectation that this project will be fully completed by the new extension date.
If Russell County needs additional assistance, our team is ready to provide support. Please contact me
to let us know how we can help you.
Your signature below confirms your understanding that all terms, conditions, and assurances
included in the original contract apply to this amendment. Please acknowledge your agreement with this
amendment by signing this letter. Please return a scanned copy to Megan McKinnon, Program Support
Specialist, by email at [email protected]. The County will also need to upload a copy
into “Reports and Documents” in the Centralized Application and Management System (CAMS) as a
contract document. This will then become part of the Russell County Dante Sewer Project’s CDBG Contract
documents. The effective date of this amendment is December 12, 2023.
Sincerely,
Sandra Powell
Sr. Deputy Director
Lonzo Lester, Russell County Administrator   Date
c: Debbie Milton, Cumberland Plateau PDC    Dr. Melissa Mason, DHCD
Matt Boyd, Cumberland Plateau PDC    Stuart Burrill, DHCD
Kathi Boatright, DHCD      Tonya Thomas, DHCD
Tracy Puckett, Russell County PSA    Amanda Healy, DHCD
Steve Breeding
Highlight
Gienn Youngkin
cava COMMONWEALTH of VIRGINIA 3,5"
Commerce an Trade DEPARTMENT OF
Housine AND ComMUNITY DEVELOPMENT
December 21, 2023
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive, Suite A
Lebanon, Virginia 24266-7169
RE:
Dear Mr. Lester:
‘The Department of Housing and Community Development (DHCD) is amending the above referenced
‘Community Development Block Grant (CDBG) Contract to award an additional $1,000,000.00 in funds from
the 2023 CDBG One-Time Supplemental Infrastructure Funds Program. The total CDBG award for this project
is now $3,500,000.00. DHCD is also the extending the contract termination date from August 14, 2024, to August
14, 2025. It is our expectation that this project will be fully completed by the new extension date.
If Russell County needs additional assistance, our team is ready to provide support. Please contact me
to let us know how we can help you.
Your signature below confirms your understanding that all terms, conditions, and assurances
included in the original contract apply to this amendment. Please acknowledge your agreement with this
amendment by signing this letter. Please return a scanned copy to Megan McKinnon, Program Support
Specialist, by email at [email protected]. The County will also need to upload a copy
into “Reports and Documents” in the Centralized Application and Management System (CAMS) as a
contract document. This will then become part of the Russell County Dante Sewer Project’s CDBG Contract
documents. The effective date of this amendment is December 12, 2023.
Sincerely,
palit
Sandra Powell
Sr. Deputy Direetor
Lonzo Lester, Russell County Administrator Date
Debbie Milton, Cumberland Plateau PDC Dr. Melissa Mason, DHCD.
Matt Boyd, Cumberland Plateau PDC Stuart Burrill, DHCD
Kathi Boatright, DHCD Tonya Thomas, DHCD
Tracy Puckett, Russell County PSA ‘Amanda Healy, DHCD
\iginia Department of Housing nd Community Development | Parnes fr Beter Communities
Main treet Centre| 600 East Mainstreet, Suite 300 Richmond, VA 23218,
‘wor ded ign gov | Phone (808) 371-7000 | Fax 04) 371-7080 | Virginia Relay 71-1
once
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
January 4, 2024
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive, Suite A
Lebanon, Virginia 24266-7169
RE: Community Development Block Grant #21-21-14 

 Russell County Dante Sewer Project 

Interim Compliance Review Letter of Findings
Dear Mr. Lester:
On November 1 and 2, 2023, Stuart Burrill, Program Administrator with the
Virginia Department of Housing and Community Development (DHCD), conducted a desk
review and site visit as part of an Interim Compliance Review (ICR) of the above-
referenced Community Development Block Grant (CDBG). The ICR consisted of a detailed
inspection of all files and materials related to Russell County’s management of this project
to date. In addition to examining the relevant files, Mr. Burrill talked with Russell County
Public Service Authority (PSA) staff and the grant management consultant. The objective
of this review was to determine whether the County administered the project in compliance
with federal and state laws and policies. Enclosed is a summary of what DHCD staff
observed during this review. A written response to any issues identified in the attached
Summary of Findings, Concerns and Unresolved Issues must be submitted no later
than February 12, 2024.
PROJECT STATUS AND ACTIVITIES
The CDBG Agreement is intended to improve the living conditions of residents
living in the Dante and Sun communities of Russell County through the provision of new
and improved public sewer infrastructure. Russell County was awarded a $2,500,000
CDBG contract on August 15, 2022. As of the date of this letter, DHCD has issued one
contract amendment to award an additional $1,000,000 in Supplemental CDBG funds for
this project (copy enclosed) and to extend the contract period for twelve months. The grant
is scheduled to expire on August 14, 2025. Additionally, the County committed $300,000
in non-CDBG funds toward the project.
Glenn Youngkin
Gowen
even COMMONWEALTH of VIRGINIA 2.0"
Commerce ane Tred DEPARTMENT OF
Housing ano Community DeveLOPMENT
January 4, 2024
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive, Suite A
Lebanon, Virginia 24266-7169
RE: Community Development Block Grant #21-21-14
Russell County Dante Sewer Project
Interim Compliance Review Letter of Findings
Dear Mr. Lester:
On November 1 and 2, 2023, Stuart Burrill, Program Administrator with the
Virginia Department of Housing and Community Development (DHCD), conducted a desk
review and site visit as part of an Interim Compliance Review (ICR) of the above-
referenced Community Development Block Grant (CDBG). The ICR consisted of a detailed
inspection of all files and materials related to Russell County’s management of this project
to date. In addition to examining the relevant files, Mr. Burrill talked with Russell County,
Public Service Authority (PSA) staff and the grant management consultant, The objective
of this review was to determine whether the County administered the project in compliance
with federal and state laws and policies. Enclosed is a summary of what DHCD staff
observed during this review. A written response to any issues identified in the attached
Summary of Findings, Concerns and Unresolved Issues must be submitted no later
than February 12, 2024.
PROJECT STATUS AND ACTIVITIES
The CDBG Agreement is intended to improve the living conditions of residents
living in the Dante and Sun communities of Russell County through the provision of new
and improved public sewer infrastructure. Russell County was awarded a $2,500,000
CDBG contract on August 15, 2022. As of the date of this letter, DHCD has issued one
contract amendment to award an additional $1,000,000 in Supplemental CDBG funds for
this project (copy enclosed) and to extend the contract period for twelve months. The grant
is scheduled to expire on August 14, 2025. Additionally, the County committed $300,000
in non-CDBG funds toward the project.
‘Virginia Department of Housing and Community Development |Partners fr aeter Communities
‘Main treet Centre| 600 Eart Main Sret, Suite 209 Rehmond, VA 23219,
‘wor hed vega gov | Phone (808) 371-7000 | Fax (08) 371-7080 | Vin Relay 7-1-1
oncn ©
Mr. Lonzo Lester
Page 2
January 12, 2024
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
At the time of the compliance review, the status of the required activities, per this contract,
are as follows:

Administration of this project in a timely and compliant manner (CDBG).— In

progress. As of the ICR, the project has been delayed due to pandemic-related
increases in construction costs and supply-chain issues. It is DHCD’s
understanding the County anticipates advertising for bids in spring 2024 and
starting construction in summer 2024. Construction is estimated to be complete in
spring 2025 (Concern #1).

Design and construction of approximately 1,500 LF of gravity sewer line;

approximately 30,850 LF of force main sewer line; one (1) pump station; and
associated manholes, valves, and appurtenances (CDBG and non-CDBG).—In
progress. See note in activity #1.
BENEFIT STATUS
The CDBG Agreement requires that 240 total households (617 total persons) of
which 141 households (364 total persons) are low- and moderate-income (LMI)
households will benefit through the provision of new and/or improved public sewer
improvements. As of the date of the compliance review, no households have benefitted
through provision of public sewer improvements because construction has been delayed.
DHCD anticipates all benefit will be met by the end of the project. Beneficiary
documentation has been maintained to support compliance with the national objective or
activity eligibility.
FINANCIAL MANAGEMENT
The CDBG Agreement requires Russell County to establish and maintain sufficient
internal controls over CDBG funds. Ms. Vickie Porter of Russell County serves as the
project’s Finance Manager. The financial documentation is well organized. The County
draws down on an advanced funds basis. As of the date of the ICR, the County had made
two (2) payment requests, totaling $8,000 of the $2,500,000 (0.3%) in CDBG funds
allocated for this project. A total of $300,000 in leverage funds is committed to this
project, none of which was verified at the compliance review. The chart below outlines the
expenditures that were reviewed and verified.
Documented Project Expenditures as of November 1-2, 2023
Activity CDBG Non-CDBG Total
Administration $8,000.00 $0.00 $8,000.00
Sewer Improvements $0.00 $0.00 $0.00
Total Expended $8,000.00 $0.00 $8,000.00
Total Available $2,492,000.00 $300,000.00 $2,792,000.00
Total Budget $2,500,000.00 $300,000.00 $2,800,000.00
Mr. Lonzo Lester
Page 2
January 12, 2024
At the time of the compliance review, the status of the required activities, per this contract,
are as follows:


Administration of this project in a timely and compliant manner (CDBG).— In
progress. As of the ICR, the project has been delayed due to pandemic-related
increases in construction costs and supply-chain issues. It is DHCD’s
understanding the County anticipates advertising for bids in spring 2024 and
starting construction in summer 2024. Construction is estimated to be complete in
spring 2025 (Concern #1),


Design and construction of approximately 1,500 LF of gravity sewer line;
approximately 30,850 LF of force main sewer line; one (1) pump station; and
associated manholes, valves, and appurtenances (CDBG and non-CDBG)—In
progress. See note in activity #1.


BENEFIT STATUS
The CDBG Agreement requires that 240 total households (617 total persons) of
which 141 households (364 total persons) are low- and moderate-income (LMI)
households will benefit through the provision of new and/or improved public sewer
improvements. As of the date of the compliance review, no households have benefitted
through provision of public sewer improvements because construction has been delayed.
DHCD anticipates all benefit will be met by the end of the project. Beneficiary
documentation has been maintained to support compliance with the national objective or
activity eligibility.
FINANCIAL MANAGEMENT.
The CDBG Agreement requires Russell County to establish and maintain sufficient
internal controls over CDBG funds. Ms. Vickie Porter of Russell County serves as the
project’s Finance Manager. The financial documentation is well organized. The County
draws down on an advanced funds basis. As of the date of the ICR, the County had made
two (2) payment requests, totaling $8,000 of the $2,500,000 (0.3%) in CDBG funds
allocated for this project. A total of $300,000 in leverage funds is committed to this
project, none of which was verified at the compliance review. The chart below outlines the
expenditures that were reviewed and verified.
Documented Project Expenditures as of November 1-2, 2023
Activity CDBG Non-CDBG Total
Administration $8,000.00, $0.00 $8,000.00
‘Sewer Improvements $0.00 $0.00 $0.00
Total Expended $8,000.00 $0.00 $8,000.00
Total Available $2,492,000.00 $300,000.00 $2,792,000.00
Total Budget $2,500,000.00 $300,000.00 $2,800,000.00
‘Virginia Department of Housing and Community Development |Partners fr aeter Communities
‘Main treet Centre| 600 Eart Main Sret, Suite 209 Rehmond, VA 23219,
‘wor hed vega gov | Phone (808) 371-7000 | Fax (08) 371-7080 | Vin Relay 7-1-1
oncn ©
Mr. Lonzo Lester
Page 3
January 12, 2024
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
While it currently appears that the County has spent CDBG funds disproportionally
to non-CDBG funds, it is anticipated that the County will be able to document all required
leverage amounts, as outlined in the CDBG Agreement, by the project’s conclusion. We
also note this project has no program income and Russell County is up to date on its audits.
DHCD staff reviewed invoices, checks and other support documentation for
remittance requests #1-2. The expenditure of all CDBG funds appeared to be adequately
supported with costs incurred reasonable and eligible. As of the ICR, the financial files did
not include documentation verifying the County appropriated CDBG funds for FY23 or
FY24 (Unresolved Issue #1).
PROJECT MANAGEMENT
The project has generally been implemented in accordance with the CDBG
program guidelines. Mr. Matthew Boyd with the Cumberland Plateau Planning District
Commission acts as the grant manager for the project. Regular project management team
meetings are not held, and monthly status reports sent to DHCD.
A review of the grant project files found that they appeared to include all necessary
project documentation providing reasonable assurance that Russell County managed its
CDBG funds in accordance with HUD and DHCD requirements. Procurement and
construction files were not reviewed because no CDBG funds have been expended for
procurement or construction activities as of the ICR.
COMPLIANCE STATUS
The following table lists the regulatory topics reviewed and indicates the status of
your compliance in each area. The attached Summary of Findings, Concerns and
Unresolved Issues identifies the corrective action that Russell County will need to take to
ensure full compliance with the program regulations. We also note that over the two years
this project has been active, Russell County has completed two fair housing activities: Fair
Housing posters in the County’s administrative offices (2022) and grant management
personnel attending a Fair Housing training hosted by DHCD (2023).
Area Reviewed Finding Concern
Unresolved
Issue
Compliance
Project Management  X
Files and Contracts    X
Citizens Participation/Complaints    X
Equal Opportunity/Fair Housing    X
Benefits    X
Financial   X
Mr. Lonzo Lester
Page 3
January 12, 2024
While it currently appears that the County has spent CDBG funds disproportionally
to non-CDBG funds, it is anticipated that the County will be able to document all required
leverage amounts, as outlined in the CDBG Agreement, by the project’s conclusion. We
also note this project has no program income and Russell County is up to date on its audits.
DHCD staff reviewed invoices, checks and other support documentation for
remittance requests #1-2. The expenditure of all CDBG funds appeared to be adequately
supported with costs incurred reasonable and eligible. As of the ICR, the financial files did
not include documentation verifying the County appropriated CDBG funds for FY23 or
FY24 (Unresolved Issue #1).
PROJECT MANAGEMENT
The project has generally been implemented in accordance with the CDBG
program guidelines. Mr. Matthew Boyd with the Cumberland Plateau Planning District
Commission acts as the grant manager for the project. Regular project management team
meetings are not held, and monthly status reports sent to DHCD.
A review of the grant project files found that they appeared to include all necessary
project documentation providing reasonable assurance that Russell County managed its
CDBG funds in accordance with HUD and DHCD requirements. Procurement and
construction files were not reviewed because no CDBG funds have been expended for
procurement or construction activities as of the ICR.
COMPLIANCE STATUS
The following table lists the regulatory topics reviewed and indicates the status of
your compliance in each area. The attached Summary of Findings, Concerns and
Unresolved Issues identifies the corrective action that Russell County will need to take to
ensure full compliance with the program regulations. We also note that over the two years
this project has been active, Russell County has completed two fair housing activities: Fair
Housing posters in the County’s administrative offices (2022) and grant management
personnel attending a Fair Housing training hosted by DHCD (2023).
Area Reviewed Finding | Concern Taresolved Compliance
Project Management x
Files and Contracts
Citizens Participation/Complaints
Equal Opportunity/Fair Housing

< |>¢|>< |<

Benefits
Financial x
‘Virginia Department of Housing and Community Development |Partners fr aeter Communities
‘Main treet Centre| 600 Eart Main Sret, Suite 209 Rehmond, VA 23219,
‘wor hed vega gov | Phone (808) 371-7000 | Fax (08) 371-7080 | Vin Relay 7-1-1
me
Mr. Lonzo Lester
Page 4
January 12, 2024
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
CONCLUSION
Russell County generally administered its CDBG funds in accordance with DHCD
requirements. It ensured that funds expended were necessary or reasonable and met the
contracted National Objective, maintained adequate documentation, and implemented
adequate internal controls. We commend Russell County for its efforts to assist project
area residents with their public sewer infrastructure needs. DHCD acknowledges the
pandemic-related challenges affecting the construction progress for this project. Further,
it’s DHCD’s understanding the County anticipates advertising for bids in spring 2024 and
starting construction in summer 2024.
We appreciate the cooperation and assistance that Mr. Matthew Boyd and Ms.
Debbie Milton provided DHCD staff during the review. Please extend our thanks to them.
If you have any questions regarding this matter, please contact your Program
Administrator, Mr. Stuart Burrill, by e-mail at [email protected] or by
phone at (276) 525-5010.
  Sincerely, 

Amanda Healy
Associate Director
Attachments
c: Matthew Boyd, Cumberland Plateau PDC
Debbie Milton, Cumberland Plateau PDC
Vickie Porter, Russell County
Tracey Puckett, Russell County PSA
Rhonda Lester, Russell County PSA
Kathi Boatright, DHCD
Stuart Burrill, DHCD
Mr. Lonzo Lester
Page 4
January 12, 2024
CONCLU:
Russell County generally administered its CDBG funds in accordance with DHCD
requirements. It ensured that funds expended were necessary or reasonable and met the
contracted National Objective, maintained adequate documentation, and implemented
adequate internal controls. We commend Russell County for its efforts to assist project
area residents with their public sewer infrastructure needs. DHCD acknowledges the
pandemic-related challenges affecting the construction progress for this project. Further,
it’s DHCD’s understanding the County anticipates advertising for bids in spring 2024 and
starting construction in summer 2024.
We appreciate the cooperation and assistance that Mr. Matthew Boyd and Ms.
Debbie Milton provided DHCD staff during the review. Please extend our thanks to them.
If you have any questions regarding this matter, please contact your Program
Administrator, Mr. Stuart Burrill, by e-mail at [email protected] or by
phone at (276) 525-010.
Sincerely,
usted
7
‘Amanda Healy
Associate Director
Attachments
cc: Matthew Boyd, Cumberland Plateau PDC
Debbie Milton, Cumberland Plateau PDC
Vickie Porter, Russell County
Tracey Puckett, Russell County PSA
Rhonda Lester, Russell County PSA
Kathi Boatright, DHCD
Stuart Burrill, DHCD
‘Virginia Department of Housing and Community Development |Partners fr aeter Communities
‘Main treet Centre| 600 Eart Main Sret, Suite 209 Rehmond, VA 23219,
‘wor hed vega gov | Phone (808) 371-7000 | Fax (08) 371-7080 | Vin Relay 7-1-1
me
Attachment 1
SUMMARY OF FINDINGS, CONCERNS AND UNRESOLVED ISSUES
A written response to any issues identified below must be submitted by February 12, 2024
Concern #1
Project Management: At the time of the ICR, the project has been delayed due to
pandemic-related impacts on construction costs and supply-chain issues. It is DHCD’s
understanding Russell County anticipates advertising for bids in spring 2024, starting
construction in summer 2024, and completing construction in early 2025.
Corrective Action Required: Russell County must submit an updated timeline detailing
how project milestones will be achieved before the contract expiration date of August 14,

The timeline must be emailed to Mr. Stuart Burrill by February 12, 2024.

Unresolved Issue #1
Financial Management: As noted in Chapter 5 of the 2017 Grant Management Manual,
DHCD requires grantees maintain records that identify the source and obligation of funds
for all grant supported activities. These records include, but are not limited to,
documentation verifying the appropriation of CDBG funds to a grantee’s fiscal year (FY)
budget. As of the ICR, Russell County’s financial files did not include documentation
verifying the County appropriated CDBG funds for FY23 or FY24.
Corrective Action Required:  Russell County must submit documentation showing CDBG
grant funds have been appropriated for FY23 and FY24. This documentation must be
emailed to Mr. Stuart Burrill by February 12, 2024.
Attachment 1
SUMMARY OF FINDINGS, CONCERNS AND UNRESOLVED ISSUES
A written response to any issues identified below must be submitted by February 12, 2024
Concern #1
Project Management: At the time of the ICR, the project has been delayed due to
pandemic-related impacts on construction costs and supply-chain issues. It is DHCD’s
understanding Russell County anticipates advertising for bids in spring 2024, starting
construction in summer 2024, and completing construction in early 2025.
Corrective Action Required: Russell County must submit an updated timeline detailing
how project milestones will be achieved before the contract expiration date of August 14,
2025. The timeline must be emailed to Mr. Stuart Burrill by February 12, 2024.
Unresolved Issue #1
Financial Management: As noted in Chapter 5 of the 2017 Grant Management Manual,
DHCD requires grantees maintain records that identify the source and obligation of funds
for all grant supported activities. These records include, but are not limited to,
documentation verifying the appropriation of CDBG funds to a grantee’s fiscal year (FY)
budget. As of the ICR, Russell County’s financial files did not include documentation
verifying the County appropriated CDBG funds for FY23 or FY24.
Corrective Action Required: Russell County must submit documentation showing CDBG
grant funds have been appropriated for FY23 and FY24. This documentation must be
emailed to Mr. Stuart Burrill by February 12, 2024.
Steve Breeding
Highlight
Steve Breeding
Highlight
Steve Breeding
Highlight
VIRGINIA FEDERATION M
“HUMANE SOCIETIES
ING
This Memorandum of Understanding is between the Virginia Federation of Humane Societies
(‘VFHS") and Russell County Animal Sh ardee"), the subject of which is the
administration of an award in the amount a s10800 be used for direct animal care including
vetting, animal food/medication/supplies* collars, leashes, beds, toys), and
improvements to animal kennels and exercise areas.
Award Guidelines:
The following outlines the guidelines for the award:

Use of funds is limited to direct animal care including vetting, animal

food/medication/supplies* (such as collars, leashes, beds, toys), and improvements to
animal kennels and exercise areas.
In regards to animal food/collars/leashes/crates/bedding/kitty litter and other supplies’, VFHS
encourages Awardee to utilize resources to have food and supplies donated and/or pay
only a small cost for ‘handling’. Utilizing this type of resource allows organizations to direct
more funds towards medical needs and other lifesaving programs. Awardee should contact
VFHS to receive guidance on how to access these resources.
Awardee is encouraged to become a member of the VFHS. A robust membership empowers
the VFHS legislatively to say we represent the many different animal welfare organizations
and areas of the state. By joining together, rescuers and caregivers across Virginia create a
stronger, more cohesive voice for Virginia’s animals. The VFHS extends the first year of
membership for free (see attached membership letter) with the hope that membership will
be renewed.
© Awardee agrees to complete and return the attached VFHS Partner Organization Survey
along with the first report of expenditures which is due May 30, 2024. This survey is so that
we can learn about our partner organizations and better serve their needs.
© Awardee must provide a list of expenditures and pictures, using a VFHS reporting template,
via email to [email protected], outlining how money was spent. The due dates for such
reports are May 30, 2024, August 30, 2024 and November 15, 2024.
¢ Funding disbursements will be made in $2500 increments.
© Shelter staff, Animal Control Officers and County Administrators responsible for the Animal
Shelter agree to a zoom meeting with the VFHS. The VFHS feels a great responsibility to
be good stewards of this funding and to that end we strive to ensure funded organizations
work towards strategic improvements and long term sustainability of outcomes with a focus
on efficiencies and effectiveness.
|.RESPONSIBILITIES: VFHS
a. $10,000, payable in $2500 increments upon receipt of signed MOU, to provide
funds for direct animal care including vetting, animal food/medication/supplies*
(such as collars, leashes, beds, toys), and improvements to animal kennels and
exercise areas.
b. Provide an expenditure reporting template.
c. Provide help accessing/securing donated and/or low-cost food/supply
resources*,
d. Provide the VFHS Partner Organization Survey to Awardee.
e. Provide first year of VFHS membership for free.
f. Promptly release additional funding increment(s) upon receipt and review of
exhausted expenditures.
g. Provide zoom access for a meeting between VFHS, Animal Shelter staff, Animal
Control Officers and County Administrators responsible for the Animal Shelter to
review how the Animal shelter will work towards strategic improvements and long
term sustainability of outcomes with a focus on efficiencies and effectiveness.
I.RESPONSIBILITIES OF AWARDEE:
a. Awardee shall provide a list, using VFHS reporting template, via email to
[email protected], of expenditures and pictures outlining how money was spent.
Due dates for such reports are May 30, 2024, August 30, 2024 and November
15, 2024. VFHS reserves the right to request documentation such as receipts
from Awardee.
b. Awardee will advise VFHS when they need another $2500 funding increment.
c. Awardee agrees to use funds for direct animal care including vetting, animal
food/medication/supplies* (such as collars, leashes, beds, toys), and
improvements to animal kennels and exercise areas,
d. Awardee agrees to complete and return the attached VFHS Partner Organization
Survey along with the first report of expenditures which is due May 30, 2024.
e. Awardee agrees to make good faith efforts to work with VFHS to receive help
accessing/securing donated and/or low-cost food/supply resources.
f. Awardee agrees to have Animal Shelter staff, Animal Control Officers and
County Administrators responsible for the Animal Shelter attend a zoom meeting
with the VFHS to review how the Animal shelter will work towards strategic
improvements and long term sustainability of outcomes with a focus on
efficiencies and effectiveness.
g. Awardee will consider becoming a VFHS member
h. Awardee shall agree not to publicly mention the charitable giving of the Ann
and Peter Lambertus Family Foundation, including printed matter, websites or
social media such as Facebook, Twitter, ect.
*Please note: Initial Award checks will be mailed when MOU paperwork is complete.
Virginia Federation of Humane Societies Date
Bongo Pade, {e. 1-2}- ay
Awardee Signature Date
Lonze Lest ee.
Awardee Representative Printed Name
Steve Breeding
Highlight
Steve Breeding
Highlight
‘The Russell County Planning Commission requests that the
Board of Supervisors review the attached survey. The survey or
request was approved by the Russell County Planning
Commission on January 23, 2024.
Review: Matthew Sargent requested the combination of 5 lots
in Robert S Minton Subdivision, Lots 20-24, located on State Rt
811. Tax Map ID #157LIC3307. The board approved a motion
to recommend the BOS approve this request.
Motion to recommend approval by the BOS was made by
Tara Dye , seconded by _Greg
Stoots. , motion passed unanimously.
Signed:
Russell County Planning Commission Chairman
Ernie McFaddin
1[23/ 202Y
Date
Seances WILLIAM FERRELL fe SHA SAROENT MERIDIAN BASIS
1, PS-NO REFERENCE PLAT BOOK 1, PAGE 89
raion # 157-3803 —
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HENRY & 08 PATRICN PHILLIPS z ‘ MPL ae 10. #5706
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DB 524 FG asi BEE RR EAE a TS St,
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NORA BOUND LANE ad
‘CHAIRPERSON
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HEREBY CERTIFY THAT THE PROJECT NUMBER:
PARCEL, LOCATED IN THE CASTLEWOOD _ | SURVEY REFERENCED HEREON IS
IaGisteRtaListaicr OF RUSSELL COUNTY] "BASED ‘ON A. CURRENT FIELD BEL S20S0-E2e.
IN CASTLEWOOD, VIRGINA [SURVEY AND MEETS THE MINIMUM PLAT OF SURVEY OF LOTS 20 THROUGH 24 OF TH
REQUIREMENTS OF THE CURRENT ‘S ROBERT S. MINTON SUBDIVISION; LOTS STANDING IN
| 5
AILEY ENGINEERING E LAND SURVEYING, INCP.G_] STANDARDS, OF 8 BOUNDARY ‘THE NAME OF WILLIAM MATTHEW SARGENT & SETH
———————— E. SARGENT AS PER DEED BOOK 524 PAGE 651,
eee babies 3228-18 os LOCATED IN RUSSELL COUNTY, VIRGINIA IN THE
remo mn rage See esa T aan COMMUNITY OF CASTLEWOOD.
Russell County Board of Supervisors                                                               276-889-8000
T r a v e l   R e q u e s t   A p p r o v a l    F o r m
Date Submitted 1/30/2024
Employee Name(s) Bridgett McGlothlin
Department Russell County Building Dept.
Phone 276-889-8012
Email (optional) [email protected]
Purpose/Location of Travel Mandatory Code Change Training-- Christiansburg
Dates of Travel March 5, 6, 7 2024
Anticipated Expenses
Type of Expense Description of Expense Daily Expenses
(Except Airfare)
of
Days Total Expenses Amt Approved
Airfare
Ground Transportation
Conf/Registration Fees
Lodging
Meals and Tips $59.00 3 $177.00
Mileage approx. 350- 375 round trip
Other
Grand Total $177.00
Employee Signature Date Signed
Co Admin Signature Date Approved
about:blank
Steve Breeding
Highlight
Date Submitted
Employee Name(s)
Department
Phone
Email (optional)
Purpose/Location of Travel
Dates of Travel
[Anticipated Expenses
IType of Expense
Airfare
IGround Transportation
Iconf/Registration Fees
Lodging
Meals and Tips
Miteage
lother
Employee Signature
|Co Admin Signature
Russell County Board of Supervisors
1/30/2024
Bridgett McGlothlin
| Count
276-889-8012
bridaett. [email protected]
Mandatory Code Change Training-- Christiansburg
March 5, 6, 7 2024
Description of Expense
approx. 350- 375 round trip
276-889-8000
Daily Expenses # of
(crc sat ninfare) Dave Total Expenses Amt Approved
$59.00 3 $177.00
Grand Total $177.00
Date Signed
Date Approved
2021 Code Change Training
Requirements for Code Officials
1 of 3
CERTIFICATION ADMINISTRATIVE MODULES REQUIRED
Al
l
Required for all
certificate holders
☐ 2021 CCT – Administrative and Related – includes:
IBSR (Industrialized Buildings), ADI (Amusement Device),
ISPSC (Pools and Spas), Elevator, SFPC (Statewide Fire Protection),
and VPMC (Property Maintenance)
☐ 2021 CCT – Administrative Refresher
CERTIFICATION TECHNICAL MODULES REQUIRED
BASED ON CERTIFICATION(S) HELD
O
ffi
ci
al
R
ol
es
Building Official
☐ 2021 CCT – ICC A117.1 Accessibility Standard
☐ 2021 CCT – Virginia Residential Code Module
☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
☐ 2021 CCT – All Trades (Electrical, Plumbing, Mechanical/Fuel Gas)
Fire Official
NONE (in addition to the two mandatory Administrative courses)
Property Maintenance
Official
NONE (in addition to the two mandatory Administrative courses)
Re
si
de
nt
ia
l I
ns
pe
ct
or
Residential Building
Inspector
☐ 2021 CCT – Virginia Residential Code Module
Residential Electrical
Inspector
☐ 2021 CCT – Electrical Module* OR VRC Module
Residential Mechanical
Inspector
☐ 2021 CCT – Virginia Mechanical and Fuel Gas Code Module* OR VRC
Module
Residential Plumbing
Inspector
☐ 2021 CCT – Virginia Plumbing Code Module* OR VRC Module
Residential Energy
Inspector
☐ 2021 CCT – Virginia Residential Code Module
SS
2021 Code Change Training fan
Requirements for Code Officials DHCD
CERTIFICATION ADMINISTRATIVE MODULES REQUIRED
Required for all
certificate holders
All
Oo
TECHNICAL MODULES REQUIRED
CERTIFICATION BASED ON CERTIFICATION(S) HELD.
C2021 CCT ICC A117.1 Accessibilit
Standard
C2021 CCT —Virginia Residential Code Module
Building Official
g|uoneomes © 2021 CcT—Commercial Bundle (VBC, VECC, VEBC)
e O 2021 CCT ~All Trades (Electrical, Plumbing, Mechanical/Fuel Gas)
cc
g Fire Official NONE (in addition to the two mandatory Administrative courses)
Property Maintenance | NONE (inadeition to the two mandatory Administrative courses)
Residential Building (0 2021 CCT Virginia Residential Code Module
Inspector
S
B| Residential Electrical 1 2021 CCT Electrical Module* OR VRC Module
3} Inspector
2
| Residential Mechanical | 1 2021 CCT- Virginia Mechanical and Fuel Gas Code Module* OR VRC
| Inspector Module
2
B) Residential Plumb
B | Residential Plumbing 0 2021 CCT - Virginia Plumbing Code Module* OR VRC Module
| Inspector
Residential Energy
(0 2021 CCT — Virginia Residential Code Module
Inspector
10f3
2021 Code Change Training
Requirements for Code Officials
1 of 3
CERTIFICATION ADMINISTRATIVE MODULES REQUIRED
Al
l
Required for all
certificate holders
☐ 2021 CCT – Administrative and Related – includes:
IBSR (Industrialized Buildings), ADI (Amusement Device),
ISPSC (Pools and Spas), Elevator, SFPC (Statewide Fire Protection),
and VPMC (Property Maintenance)
☐ 2021 CCT – Administrative Refresher
CERTIFICATION TECHNICAL MODULES REQUIRED
BASED ON CERTIFICATION(S) HELD
Co
m
m
er
ci
al
In
sp
ec
to
r
Commercial Building
Inspector
☐ 2021 CCT – ICC A117.1 Accessibility Standard
☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
Commercial Electrical
Inspector ☐ 2021 CCT – Electrical Module*
Commercial Mechanical
Inspector ☐ 2021 CCT – Virginia Mechanical and Fuel Gas Code Module*
Commercial Plumbing
Inspector
☐ 2021 CCT – ICC A117.1 Accessibility Standard
☐ 2021 CCT – Virginia Plumbing Code Module*
Fire Protection Inspector ☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
Commercial Energy
Inspector ☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
Co
m
bi
na
tio
n Combination Residential
Inspector
☐ 2021 CCT – Virginia Residential Code Module
Combination Commercial
Inspector
☐ 2021 CCT – ICC A117.1 Accessibility Standard
☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
☐ 2021 CCT – All Trades (Electrical, Plumbing, Mechanical/Fuel Gas)
In
sp
ec
to
r ‐
O
th
er
Permit Technician ☐ 2021 CCT – Virginia Residential Code Module
☐ 2021 CCT – Commercial Bundle (VBC, VECC‐C, VEBC)
Fire Prevention Inspector NONE (in addition to the two mandatory Administrative courses)
Property Maintenance
Inspector NONE (in addition to the two mandatory Administrative courses)
Elevator Inspector NONE (in addition to the two mandatory Administrative courses)
Amusement Device
Inspector NONE (in addition to the two mandatory Administrative courses)
2021 Code Change Training
Requirements for Code Officials fe: DHCD
CERTIFICATION ADMINISTRATIVE MODULES REQUIRED
TECHNICAL MODULES REQUIRED
CERTIFICATION BASED ON CERTIFICATION(S) HELD
Commercial Building (2021 CCT ICC A117.1 Accessibility Standard
Inspector 1.2021 CCT - Commercial Bundle (VBC, VEC, VEBC)
6 |C ial Electrical
Zi 1.2021 CcT — Electrical Module*
& | inspector
2
3
& | Commercial Mechanical | 5951 ect virginia Mechanical and Fuel Gas Code Module*
= | inspector
3
2 | Commercial Plumbing C2021 CCT— ICC A117.1 Accessibility Standard
& | Inspector 2021 CCT — Virginia Plumbing Code Module*
€
§ | Fire Protection Inspector | C) 2021 CCT - Commercial Bundle (VBC, VECC, VEBC)
Commercial Energy (1.2021 CcT- Commercial Bundle (VBC, VEC, VEBC)
Inspector
< | Combination Residential
§
& | inspector
| Ins
| ccmbination Commercial | ~1 2021 CCT ICC A117.1 Accessibility Standard
& | inenector (2021 CCT - Commercial Bundle (VBC, VEC, VEBC)
1.2024 CCT— All Trades (Electrical, Plumbing, Mechanical/Fuel Gas)
5 | rc trtrtrtlmlUlml
& | Fire Prevention inspector | NONE (in addition to the two mandatory Administrative courses)
§ | Property Maintenance | one (in addition to the two mandatory Administrative courses)
| inspector
3
& | Elevator inspector NONE (in addition to the two mandatory Administrative courses)
Amusement Device NONE (in addition to the two mandatory Administrative courses)
Inspector
10f3
2021 Code Change Training
Requirements for Code Officials
1 of 3
CERTIFICATION ADMINISTRATIVE MODULES REQUIRED
Al
l
Required for all
certificate holders
☐ 2021 CCT – Administrative and Related – includes:
IBSR (Industrialized Buildings), ADI (Amusement Device),
ISPSC (Pools and Spas), Elevator, SFPC (Statewide Fire Protection),
and VPMC (Property Maintenance)
☐ 2021 CCT – Administrative Refresher
CERTIFICATION TECHNICAL MODULES REQUIRED
BASED ON CERTIFICATION(S) HELD
Pl
an
s E
xa
m
in
er
Residential Building Plans
Examiner ☐ 2021 CCT – Virginia Residential Code Module
Residential Energy Plans
Examiner ☐ 2021 CCT – Virginia Residential Code Module
Commercial Building Plans
Examiner
☐ 2021 CCT – ICC A117.1 Accessibility Standard
☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
Commercial Energy Plans
Examiner ☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
Combination Building Plans
Examiner
☐ 2021 CCT – Virginia Residential Code
☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
☐ 2021 CCT – ICC A117.1 Accessibility Standard
Electrical Plans Examiner ☐ 2021 CCT – Electrical Module*
Mechanical Plans Examiner ☐ 2021 CCT – Virginia Mechanical and Fuel Gas Code Module*
Plumbing Plans Examiner ☐ 2021 CCT – Virginia Plumbing Code Module*
☐ 2021 CCT – ICC A117.1 Accessibility Standard
Fire Protection Plans
Examiner ☐ 2021 CCT – Commercial Bundle (VBC, VECC, VEBC)
*Note:
• All trainings delivered in instructor‐led format (in‐person or virtual) require participants to
attend the entire day of training.
• Self‐paced modules are bundled consistent with the live classroom offerings except for self‐
paced trade modules that may be completed individually based on certification issuance.
2021 Code Change Training
Requirements for Code Officials fs DHCD
CERTIFICATION DMINISTRATIVE MODULES REQUIRED
i 2021 CCT - Administrative and Related - includes:
IBSR (Industrialized Buildings), ADI (Amusement Device),
ISPSC (Pools and Spas}, Elevator, SFPC (Statewide Fire Protection),
and VPMC (Property Maintenance)
1 2021 CCT - Administrative Refresher
ECHNICAL MODULES REQUIRED
Required for all
certificate holders
All
CERTIFICATION
ASED ON CERTIFICATION(S) HELD
Re “di
reside Building Plans 5991 ccT— Virginia Residential Code Module
xaminer
Residential Energy Plans
Examiner 1.2021 CCT - Virginia Residential Code Module
Commercial Building Plans | CJ 2021 CCT-ICC A117.1 Accessibility Standard
Examiner 1.2021 CCT Commercial Bundle (VBC, VEC, VEBC)
‘Commercial Energy Plans
exami 02021 CcT— Commercial Bundle (VBC, VEC, VEBC)
xxaminer
0 2021 CCT - Virginia Residential Code
1.2021 CCT Commercial Bundle (VBC, VEC, VEBC)
C2021 CCT- ICC A117.1 Accessibility Standard
Combination Building Plans
Examiner
Plans Examiner
Electrical Plans Examiner | () 2021 CCT Electrical Module*
Mechanical Plans Examiner | () 2021 CCT - Virginia Mechanical and Fuel Gas Code Module*
11 2021 CCT - Virginia Plumbing Code Module*
Plumbing Plans Examiner °
11.2021 CCT - ICC A117.1 Accessibility Standard
Fire Protection Plans
Exami 02021 CcT— Commercial Bundle (VBC, VEC, VEBC)
xaminer
*Note:
All trainings delivered in instructor-led format (in-person or virtual) require participants to
attend the entire day of training.
Self-paced modules are bundled consistent with the live classroom offerings except for self-
paced trade modules that may be completed individually based on certification issuance.
10f3
Steve Breeding
Highlight
December 31, 2023
Regular Account 41,711,077.88
Employee Insurance 2,607, 760.86
Employee Claims Account 4,000.00
School Project Captial Fund 756,029.14
Non-Judicial Reals Estate Sales 31,889.16
School Textbook 4,409.21
Sheriff Domestic Violence 4,183.35
Petty Cash Treasurer 1,099.80
Sheriff Seized Assets 31,080.92
Sheriff Restitution 1,736.44
Sheriff Forfeited Assets 1,348.49
Comm Attorney Forfeited Assets 32,383.60
Sheriff Federal Forfeited Assets 1,327.50
‘Comm Attorney Fed Justice Forfeited Assets 51,624.28
‘Commonwealth Attorney Abanoned Property 500.00
Sheriff Federal Justice Forfeited Assets 1,566.64
Sheriff Special Projuects 4,155.82
SSI Recipients 90.91
Social Service -Coy Hall Dedicated Account 5,558.00
Bank of Honaker 105,123.93,
New Peoples Bank 788,762.68,
Certificates of Deposit General 49,575.00
‘Treasurer’s Money Market 2,743,583.77
Certificate of Deposit Library Donations 24,788.80
Certificate Of Deposit Employee Insurance 4,007,010.69
Total Cash In Bank 22,964,665.87
Cash In Office 4,600.00
Petty Cash 100.00
TOTAL CASH 22,966,365.87
DATE
December 31, 2023
ACCOUNT DEBIT CREDIT.
Cash in Office 1,600.00
Cash in Bank 22,964,665.87.
Petty Cash 7100.00
‘General Fund 9,785, 189.97
Non-Judicial Real Estate Sales 31,889.16
Sheriff In State Trip 81,186.76
Sheriff Dare Fund, 100.00
Sheriff Seized Assets 31,080.92
Sheriff Restitution 1,735.44
Sheriff Forfeited Assets 1,348.49
Comm Attorney Forfeited Assets 32,383.60
Honaker Library Donations 24,783.87
Russell County Housing Fund 4,424.36
Sheriff Federal Forfeited Assets 1,327.50
Sheriff Domestic Violence 7,183.35
‘Comm Attomey Abanoned Prop 500.00)
‘Comm Attorney Fed Justice 1,624.28
Sheriff Fed Justice Forfeited 1,566.64
Sheriff’s Special Projects 4,155.82
Social Services (616,294.36)
Swva Asap 26,886.55
Coal Road Improvement 1,128,318.01
CSA (1,079,831.36)
School Fund 657,219.56
School Food 7,644,189.43
School Skilled Trade Program 125,000.00
School Textbook 4,409.21
Regional Adult Education 242,753.67
Petty Cash Treasurer 7,099.60
COVID 19 2,068.07
Litter Fund Trash Pickup (31,407.97)
“American Rescue Act 2,900,664.53
‘School Projects Capital Fund 756,029.14
Opioid Settlement Fund 273,691.09
Current Credit (0.79)
Current Debit 14.44
Title XX 77,321.05
SSI Recipients 90.91
Damage Stamp Fund 2,823.98
Valley Heights 98,233.33
Dante Sewer 53,706.00
Employee Health Insurance 2,607, 760.86
Employee Insurance COD_ 4,007,010.69
Employee Insurance Claims 1,000.00
Law Librar; 63,880.24
Special Welfare 51,588.18
Housing Fund #2 7,700.00
Russell Co Health & Fitness 132,865.92
Cannery (270,962.22)
WIB 10,051.75
Total 22,966 365.87 22,966,365.87
MINUTES OF THE MONTHLY BOARD OF DIRECTORS’ MEETING
MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public
Service Authority held at 137 Highland Drive Lebanon, VA 24266 on this 22™ day of January
2024 at 6:00 PM.


The following members were present, constituting a quorum (4):
Cuba Porter, Chairman;
David Edmonds, Jr., Vice-Chairman
Stephen Perkins, Treasurer;
Clifford Hess;
Joe Huff,
‘Thomas Tignor;
Harry Ferguson; and
Rhonda Lester, Secretary.


Also present:
Tracy Puckett, RCPSA Director;
Will Wampler, Legal Counsel;
Robbie Comett, '&l. Engineering; and
Jon Broskey, The Lane Group


All the above directors of The Russell County Public Service Authority being present, formal
notice calling the meeting was dispensed with, and the meeting declared to be regularly called.


Cuba Porter acted as Chairperson of the meeting and Rhonda Lester as Secretary of the
meeting.


Cuba Porter welcomed Will Wampler, Legal Counsel.


Cuba Porter opened the meeting with the Pledge of Allegiance followed by a prayer led by
David Edmonds, Jr.


Motion to amend section XV. Of the Agenda to read “Executive Session pursuant to VA code
2.2-3711 (A) (1) (7) (8) consultation with legal counsel pertaining to:


1, FOIA Request from David Miller
2. Customer (Vietor Hall) Issue
3. Employee Matter”
made by Harry Ferguson seconded by Clifford Hess, and unanimously adopted,
8 Minutes of the meeting dated December 19, 2023 were reviewed and motion to approve as
read made by Thomas Tignor seconded by Steve Perkins, and unanimously adopted.
Page 1 of 3



i.








Public Comments: None
Rhonda Lester presented to the meeting:
© Account Balances Reports
‘© Operating Profit & Loss Report
© Construction Profit & Loss Report
Motion to adopt financial reports as presented made by Thomas Tignor, seconded by Clifford
Hess, and unanimously adopted.
Rhonda Lester presented to the meeting Water Loss Reports.
. Tracy Puckett presented to the meeting Director’s Report updates from December 19, 2023 to
date. (attached)
. Robbie Cornett with T&L Engineering presented to the meeting Construction Projects Update
Report (attached)
Old Business:
Motion to declare the (2) 303 and (1) 307 CAT excavators surplus and advertise on GovDeals
made by Harry Ferguson, seconded by Clifford Hess, and unanimously adopted.
. New Business:
Motion to approve advertising for Request for Proposal — Statement of Qualifications for
Professional Legal Services made by Harry Ferguson, seconded by Clifford Hess, and
unanimously adopted.
. Motion to go into executive session pursuant to VA code 2.2-3711 (A) (1), (7), (8) consultation
with legal counsel pertaining to:
1, FOIA Request from David Miller
2. Customer (Victor Hall) Issue
3. Employee Matter
made by David Edmonds, Jr. seconded by Clifford Hess and duly approved by the Board of
Directors
Motion made by Clifford Hess, seconded by Thomas Tignor and duly approved by the Board
of Directors to return to regular session.
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of
the Board of Directors upon the Roll Call certifies that to the best of their knowledge
(© only public business matters lawfully exempted fiom the open meeting requirements
under the Virginia Freedom of Information Act and (II) only such public business matters
Page 2 of 3
that were identified in the motion(s) by which the closed meeting was convened were
heard, discussed or considered in the meeting by the Board of Directors.
‘Any member of the Board of Directors who believes that there was a departure from
the requirements of clauses (1) and (I1) above shall so state prior to the vote, indicating
the substance of the departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that
the matters heard, discussed, or considered during the closed meeting were pursuant only
to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.
A roll call vote was taken:
Cuba Porter: Yes
David Edmonds, Ir.: Yes
Clifford Hess: Yes
Joe Huff: Yes
Stephen Perkins: Yes
‘Thomas Tignor: Yes
Harry Ferguson: Yes
Yes: 7
No: 0
By a majority vote, motion to return to regular session was approved
18, Matters presented by the Board: None

There being no further business to come before the meeting, a motion to adjourn at 8:12 PM
was made by Clifford Hess seconded by Thomas Tignor and adopted.

The next meeting is scheduled for February 20, 2024 at 6:00 PM.
Dated in the Commonwealth of Virginia on
the 22"! day of January 2024.
(Signature)
Secretary Name: Rhonda Lester
Page 3 of 3
RCPSA Board Members,
The items listed below provide a brief description of work performed in all
departments of the PSA.
. Belfast Phase Ill: Pressure testing as well as disinfection has been
completed. Crews are currently installing the remaining meters on the
project. The weather as well as vacations and holidays has slowed
progress. However, my goal is to have all installations completed by the
end of January.
. House & Barn Mountain Project: Robbie Cornett and | provided a
proposal to the Virginia Department of Health on November 28,2023,
requesting additional principal forgiveness. We are currently awaiting a
response.
. Sandy Ridge Project: Engineers are working on the’ PER (Preliminary
Engineering Report).
. Town of Lebanon Water Rates: | still have not received notice of the
formula request.
. Dante Sewer: The next step is to submit the plans and specs to the
ia Department of Environmental Quality, begin the Environmental
review and secure all easements. The most recent update for this
project was the awarding of the additional $4 million dollars in grant
funding.
Page 1 of 6


Straight Hollow Waterline Replacement Project: T&l has finished the
design and submitted it to VDH on December 12, 2023. The
Environmental Permitting through the Army Corp of Engineers, and the
Virginia Department of Environmental Quality was submitted on
December 14, 2023. The Virginia Department of Health did provide a
Construction Permit dated December 29,2023.


Chiggersville Sewer: | have not received any additional updates on this
project.


Old Castlewood Galvanized Replacement Project: These type projects
will fall under the Engineering study for replacements.


Copper Ridge/Green Valley Extension/Corn Valley Projects: | am not
aware of any updates or upcoming meetings at the moment.


Nashes Ford Project: Currently, the Environmental Review being led by
Cumberland Plateau continues. This is a process of time that the public


has to comment or express any concerns. The tentative date for
comments is February 2024,
11.Lead & Copper Data: Engineers are working with VDH to begin the
process of moving forward. RCPSA employees are currently working with
Robbie Cornett / T&L to begin the process of identifying service areas.
We will update the board at the meeting.

Tiller Trailer Park: Circa 2021, Tim Fields, The Park Owner, requested the

Russell County Public Service Authority (RCPSA) extend public water to
The Park.
The Park was constructed in 1986 and at the time the proposed project
was being considered, The Park consisted of 43 households, and one (1)
vacant lot and a total of 87 individuals residing within The Park.
The Parks drinking water source includes six (6) wells and sewage
disposal is accomplished by onsite septic systems. Wells are susceptible
to groundwater contaminants such as from septic systems. Adequate
and safe housing in a community is essential. Considering the age of the
septic systems, and proximity of the wells, ground water contamination
of the wells are a concern.
Page 2 of 6
The Virginia Department of Health’s (VDH) Chief Operating Officer, Reisa
Sloce, provided a letter of support for a water line extension project. The
VDH recognized that The Park is 1) located in karst topography, 2) is
served by onsite sewage disposal systems clustered in a small area, and
3) onsite sewage systems can pose a risk of contamination of the private
wells serving The Park. Together, this figured prominently in considering
the request by Mr. Fields.
The RCPSA notified Russell County of the request of a water line
extension project (the Project) to The Park. Russell County authorized the
Cumberland Plateau Planning District Commission (CPPDC) to conduct
an income survey, and if program requirements were met, prepare a
construction ready funding application to the Virginia Department of
Housing and Community Development (DHCD) for the Project.
Subsequently, Thompson & Litton, Inc. (T&L) was requested to prepare
an estimate of probable construction cost for the Project.
DHCD program requirements were favorable for funding the water line
extension project. In addition to safe drinking water, DHCD decided to
seek a second survey of residents for additional needs. Through this
process, handicap ramps for seven (7) residents were determined to be
aneed.
T&L was asked to complete a Southwest Virginia Water and Wastewater
(Water and Wastewater) funding application to supplement the DHCD
funding request. The water line extension project was estimated to
include some 7,700 feet of 6-inch, 2-inch, and %-inch water line, three
(3) fire hydrants, and forty-three (43) water meter connections. The
estimate of probable construction cost for the force account project was
$564,000. The Water and Wastewater application was in the amount of
$50,000 and DHCD application was in the amount of $514,500. Both
applications were funded.
When completed, the project will essentially eliminate the risk of
drinking water contamination, increase resident access where handicap
ramps are provided, improve safety with the addition of fire hydrants
Page 3 of 6
and handicap ramps, and ensure the continued viability of these 43
housing units in Russell County, Virginia.
13.Recently, | discussed with the board about placing the 2003 Chevy
Duramax Truck into Gov Sales due to transmission failure. This particular
truck already had a transmission replacement, and we were uncertain
about the warranty timeline. However, the company did warranty the
transmission and the RCPSA employees made the repairs. | would like to
continue to keep this unit in the fleet as it is equipped with a utility bed
and for a diesel, the milage is not extreme (approximately 200,000).
However, | would like to place 2-303 Cat Excavators as well as the 307
Cat Excavator on Gov Deals. The repairs on these machines have been
astronomical. By selling these machines along with what we have
currently sold and collected as well as the $94,000.00 in grant funding
from Rural Development we would be able to purchase 3 new excavators
to put back into service and with the equipment we currently have, this
would more than satisfy the PSA’s needs. | will further comment at the
meeting and provide quotes for the new machines.
Sol Ast Report
‘Russell County Public Service Authority, VA
D Descigton (tegory old Amount | Bs "Auton End Date
12004 ChevroetSilverado 15007 Crew Cab4WD Trucks, Light uty under ton 20500 37 Bet 0003
2 2007 ChevroletSilverado Classic 2500HD ‘Trucks, Light Duty under 4 ton $122500 28 26-Oct-2023
3.2008 FrdBploer sw ooomo 15 op tova0n8
42004 GCSera2SOORD Work Truck 2WO. Trust uty dr ton $ommso0 199A,
Sicln Square Wave i255, Welding Eupment $3500 10 OBMor 2003
6 ott Fos g7g0no 62 A208
7/1996 Ford F-150 ‘Trucks, light Duty under ton $4202.00 26 23-Nov-2003.
2005 atria 307 Bxcavator Heavy Equipment and Construction $1g20000 49 O-Dec 2003
9 2005 Komatsu 160 Excavator Heavy Equipment and Construction $42,00000 © 50-23 Der-2023
40 EQUIPMENT TRAILER Trailers $430000 BB 20-Dec-2023
‘11 Mauldin Roller ‘Asphalt Equipment $165000 © 25 OBan-2024
$7862.00
Page 4 of 6
° Recently, I received a verbal resignation from Rhonda Lester, Office
Manager for the RCPSA. Rhonda has been chosen for the position of
Assistant to the Russell County Administrator. Rhonda has worked for
many years for the PSA and has served in many different capacities and
excelled anywhere she was placed. While there is no doubt, we will
experience transitional pangs and temporary setbacks, | congratulate her
on her new position and wish her nothing short of the best in all her future
endeavors.
| will further discuss the board’s pleasure in going forward at the board
meeting.
Office/Clerical:
e Rhonda has began the process of transitioning her duties and responsibilities
over to the office staff.
Water/Wastewater Plant Operations and Maintenance:


Replaced 3 Residential Sewer Grinder Unit in Moorefield Bottom and Dante.


Continuing to work with Lane Engineering and Consolidated to calibrate and
update software on master monitoring meters.


Replaced several components on Skid 4 At Seven Springs WTP as well as


encountering some down time with a couple of the other skids. We have
contacted a Memcor Rep to look into these issues.
Replaced Pump in Strait Hollow Lift Station.
5, Making Repairs and getting quotes on Air Compressor Motor for Sargeant
Springs Plant.
K
Water Maintenance/Operations:
© The PSA crews continue to perform general maintenance to all systems: work
orders, disconnects, reconnects, new installations, meter reading, hydrant
flushing and hydrant repairs, etc…
© Asphalt/Stone Repair: Leak and Construction areas.
¢ Water Taps (new connections): 3 Castlewood, Swords Creek, Big A Mtn
e Sewer Taps/Flushing/Repairs:
© Leak Detection: In all systems
Page 5 of 6
e Valve/Valve Box Repairs:
© Line Setter Repairs/Replacement:
e Repaired/Replaced PRV’s:
e Transducer Replaced:
e Fire Hydrants: Routine testing and maintenance.
Water Line Repairs:
6- 3/4” Service Lines: Castlewood, Thompson Creek, Belfast
0 - 1” Service Line:
Water Mai
0-4” Water Mail
0-6” Water Me
1-8” Water Main: Glade Hollow
0-12” Water Main:
Castlewood
Total Leaks Repaired…
Tracy Puckett
rang Qrebete=
RCPSA Interim Director
Page 6 of 6
THOMPSON
&LITTON
Date: January 22, 2024
To: Russell County Public Service Authority
Board of Commissioners
From: Robbie Cornett
Project Manager
Thompson & Litton
Re: Projects Report and Update
FAS WATER LIN 15637
This project will consist of approximately 13,000 L.F. of 6-inch, 650 L.F. of 4-inch, 1,000 L.F. of 1-inch and
6,000 L.F. %-inch water line for approximately 47 residents in the Belfast Community. This Project has
been awarded $100,000 from Coalfield Water Development Fund and $59,950 from Southwest Virginia
Water and Wastewater Fund and $640,000 from Department of Housing and Community Development.
A Coalfield Water Development Fund application for an additional $100,000 was approved.
Recent Activity: Pressure testing and disinfection is complete. Commissioning and customer taps should
be completed in January 2024,
NASH FORD AND CLINCH MOUNTAIN ROAD 14767
This project will be providing water service to approximately 58 customers. An offer from the Virginia
Department of Health with a 20% grant and 80% loan. A request for additional grant funds was
submitted to the Virginia Department of Health on September 17, 2021. Subsequently, we received an
offer from the Virginia Department of Health for a 70% grant and 30% Loan. The Russell County Public
Service Authority and Russell County Board of Supervisors approved acceptance of the Virginia
Department of Health offer of funding. We met with the Virginia Department of Transportation on May
12, 2022. Coalfield Water Development Fund awarded $50,000.00 for service line connections for this
project. The Virginia Department of Health has issued the construction permit.
Recent Activity: The Environmental Review, led by the Cumberland Plateau Planning District Commission,
continues. The public has an opportunity to comment on the proposed project and once this expires, the
permitting process will be complete. This should be wrapped up in February 2024.
CASTLEWOOD (STRAIGHT HOLLOW) WATER LINE REPLACEMENT PROJECT 16344
The Virginia Department of Health through their 2021 American Rescue Plan Act awarded this project
$1,490,000. Design is underway. We have completed the survey on Straight Hollow and have a
preliminary horizontal alignment. Due to the limited space within the shoulder of the road, there will be
water line in the roadway. The Department of Housing and Community Development will administer the
funds for the Virginia Department of Health.
RCPSA Project Update
January 16, 2024
2|Page
Recent Activity: Thompson & Litton finished the design and submitted it to the Virginia Department of
Health on December 12, 2023. Environmental Permitting through the United States Army Corp of
Engineers, and the Virginia Department of Environmental Quality was submitted on December 14, 2023.
The Virginia Department of Health provided a Construction Permit dated December 29, 2023.
RUSSELL COUNTY PUBLIC SERVICE AUTHORITY WATER STUDY 15743
Thompson & Litton was commissioned by the Russell County Public Service Authority to study multiple
areas for potential water projects. Copper Ridge, Corn Valley, and Green Valley were noted as the focus
areas of the Study.
Recent Activity: Progress continues with submission to the Virginia Department of Health planned for
next month,
DANTE SEWER PROJECT 15532,
This project will provide public sewer service to 12 existing residences and allow for the
decommissioning of the Dante Wastewater Treatment Plant by constructing a pump station in Dante
and 30,000 L.F. of 6” force main sewer line from the pump station to St. Paul. $2,500,000 was approved
by the Department of Housing and Community Development; $150,000 was awarded by the Southwest
Virginia Water and Wastewater Fund; and $150,000 was approved by Russell County for this project.
Preliminary layout is complete, and design is under way.
Recent Activity: The next milestone is to submit plans and specifications to the Virginia Department of
Environmental Quality, begin the Environmental Review, and secure the needed easements, Recently, it
was announced that Russell County will receive the $1 million dollars in additional grant funding
requested (congratulations).
SANDY RIDGE PRELIMINARY ENGINEERING REPORT 16731
The Preliminary Engineering Report was reviewed with Tracy Puckett on May 22, 2023.
Recent Activity: Thompson & Litton is finalizing the Preliminary Engineering Report for submission to the
Virginia Department of Health next month.
BELFAST PHASE IV, HOUSE AND BARN MOUNTAIN 716581
‘The Belfast Phase IV, House and Barn Mountain Project will provide potable water to 20 homes and two
businesses in the House and Barn Mountain Community utilizing approximately 4,700 LF. of 6-inch
water line, 4,400 LF. of 4-inch water line, 3,000 L.F. of 2-inch water line, and provide some fire
protection in the Honaker District of Russell County. The Virginia Department of Health denied funding
for this project in 2022. At its meeting on April 23, 2023, the Russell County Public Service Authority
Board approved reapplying and approved a budget increase of 20% to account for price increases. The
application was submitted May 4, 2023. According to the Virginia Department of Health, funding offers
are expected July/August 2023 with Award letters in September/October 2023 and initial meetings in
October/November 2023. If funded by the Virginia Department of Health, application to the Coalfield
RCPSA Project Update
January 16, 2024
3|Page
Water Development Fund and Southwest Virginia Water and Wastewater Fund for service line
installations will be needed.
Recent Activity: The Russell County Public Service Authority received a funding offer from the Virginia
Department of Health. Thompson & Litton has performed a cash flow analysis. As proposed by the
Virginia Department of Health, the project will not cash flow. Tracy Puckett provided a letter to the
Virginia Department of Health on November 28, 2023, requesting additional principal forgiveness
(grant). We await the Virginia Department of Health’s response.
LK. ER LINE E) RAILER. 16345
A Department of Housing and Community Development, Construction Ready Application was submitted
circa 2021. Southwest Virginia Water & Wastewater Fund awarded this project $50,000.00. After
inquiring with the Department of Housing and Community Development many times, we were informed
in October 2023 that the project would not be funded by the Department of Housing and Community
Development.
Recent Activity: On December 29, 2023, Governor Younkin announced the project is funded. The
proposed project includes approximately 7,700 feet of 6”, 2”, and %” water line, 3 fire hydrants, 43 new
water meters, and 7 handicap ramps. This isa pilot project for DHCD where residents were surveyed for a
variety of needs. Safe water and handicap ramps were identified.
RCPSA Lead Service Line Inventory Project 717688
The United States Environmental Protection Agency and the Virginia Department of Health (VDH) are
requiring all waterworks across the nation/Virginia to inventory all customer and utility owned water
service lines before October 16, 2024, for lead pipe. This will be a tremendous undertaking for everyone,
including the Russell County Public Service Authority. Recognizing the financial strain this may cause
some waterworks, the Virginia Department of Health has established funding to help offset this cost.
‘Thompson & Litton was asked to complete an application to the VDH for funds for the project. An
application for $250,000 was submitted on September 13, 2023.
Recent Activity: The Russell County Public Service Authority received notice of a $250,000 grant on
December 12, 2023. The Russell County Public Service Authority Board accepted the offer of funding at its
meeting on December 19, 2023. Tracy Puckett requested a proposal from Thompson & Litton on January
11, 2024, to support the development of the Lead’ Service Line Inventory and if needed, a Lead Service
Line Replacement Plan.
Ches! Water System Extension 717723
Thompson & Litton was asked to complete an application to the Cumberland Plateau Planning District
Commission, Water and Wastewater Fund for $100,000 of the $3.8 million in funds needed for the
project. The proposed project would involve approximately 10,500 LF. of various size water line, water
pumping and storage facilities, pressure reducing valve vaults, and would serve approximately 18
existing residents. Application could be made to the Coalfield Water Development Fund ($100,000) and
RCPSA Project Update
January 16, 2024
4|Page
Department of Housing and Community Development ($450,000) in 2024. This would leave some $3.15
million in remaining funding to be obtained.
CASTLEWOOD AREA — POTENTIAL PROJECTS
Rt. 63 Dante Road/Bunchtown Road — Replacement of 6,000 L.F. of 8-inch main line for approximately
30 customers with a proposed cost of $1,019,900.
Hospital Hollow, Back Street, and 2-inch service line off Bunchtown Road — Replacement of 1,750 L. F. of
4-inch main line for approximately 13 customers with a proposed cost of $326,500.
Gravel Lick Road ~ Phase | ~ Replacement of 15,200 L.F. of main line (various sizes) for approximately
100 customers with a proposed cost of $2,865,000.
Gravel Lick Road ~ Phase II - Replacement of 13,500 L.F. of 8-inch main line for approximately 28
customers with a proposed cost of $1,949,100.
Banner Drive/Chiggersville (Griffith Street, Dingus Street, Powers Street, 2-inch service lines, Lee
Street/Longview Drive, Tates Street, Radio Road, Cedar Steet, North Counts & East Counts Drive) —
Replacement of 9,700 L.F. of main line (various sizes) for approximately 128 customers with a proposed
cost of $2,498,100.
Old Castlewood Area (Boyd Drive, Winchester Street, Vinton Steet, Campbell Street, Church Street, Old
Temple Drive, Porter Street, Regan Drive, Valley Circle, Chafin Lane, Farr Steet, Talbert Steet, Wohford
Circle, Franks Drive, Beauchamp Drive, Quarry Road/Roger Circle Road, Quarry Road/Whites Street,
Castlewood Quarry Office) - Replacement of 18,300 LF of main line (various sizes) for approximately
155 customers with a proposed cost of $3,457,500.
Honey Branch ~ Replacement of 1,850 LF. of 4-inch main line for approximately 17 customers with a
proposed cost of $342,800.
Morefield Bottom — Replacement of 4,360 L.F. of main line (various sizes) for approximately 42
customers with a proposed cost of $1,013,500.
Neece Street and Blackstone Lane ~ Replacement of 1,000 L.F. of 4-inch main line for approximately 16
custoniers with a proposed cost of $310,000.
Rt. 732 - Crooked Branch — Replacement of 3,500 LF. of 4-inch main line for approximately 17
customers with a proposed cost of $416,800.
Tourism Advisory Committee
[RUSSELL | Meeting Schedule 2024
eZ Unless otherwise specified the TAC Meeting will be scheduled for the third Tuesday
of each month at 5:30 PM at Pat’s Kountry Dinner — Lebanon, Virginia.
Russell County January 9" July 16"
Tourism Coordinator :
Shiloh Lyttle @Pat’s Kountry Dinner @Pat’s Kountry Dinner
Contact Information
(276) 344-8504
[email protected] February 20" August 20"
shiloh. [email protected]
@Pat’s Kountry Dinner @Pat’s Kountry Dinner
March 19" September 17"
Committee Members @Pat’s Kountry Dinner @Pat’s Kountry Dinner
Jennifer Chumbley — District 3
Chairperson
Alice Meade ~ At-Large April 16" October 15"
Vice Chairperson
)Pat’s Kountry Dinner @Pat’s Kountry Dinner
Dustin Blackson — District 2 @ me @ y
Treasurer
Janice Halsey — District 5 .
Secretary May 21* November 19"
Carley Bruck — District 1 @Pat’s Kountry Dinner @pPat’s Kountry Dinner
Doug Hubbard — District 6
Lisa Hubbard — District 4
June 18" December 17"
@Pat’s Kountry Dinner @Pat’s Kountry Dinner
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] VIRGINIA)
Russell County Tourism BOS Report January 2024
Adventure Guide — ARPA,
The final design draft has been completed, and both Amber with 2Color Design and I have been
able to work together on developing. ‘The final design draft has come back from the editors and
have gotten quotes from the printing company, I am currently looking at $6,305 to print 5,000
copies which I expect to last us at least 2 years (based on previous print orders). I am waiting for
another quote to be received and then based on the $16,000 budget allotted from the ARPA funds
received.
APRA — Updated Spending Plan
Based on what I was able to get completed and what would best be used for in our spending plan,
Imade the decision it would be more beneficial and effective if the funds were redirected from
media advertising to go toward print distribution through VTC, as well as, promotional
products/product development. Due to the VTC grants that are available for social media/print
advertising, we will be submitting applications for this year (grants listed below). This spending
plan modification is currently waiting on approval although, I do not foresee any issues with this,
plan.
Agritourism Meeting — February 22", 2024
Agritourism Subcommittee Meeting
February 22", 2024 at 5:30 PM — Pats Kountry Dinner
Topics Up for Discussion
Century Farms
Farm Tours
Interactive Maps
Promoting Local Agriculture
Farmers Markets
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email: shiloh. [email protected]
Tourism Advisory Committee (TAC) Meeting ~ January 9*_
COUNTY
VIRGINIAN
The January TAC Meeting was held on Tuesday, January 9%, 2024. I was able to give the end-of-
year overview to show our continued update, And the goals and steps to move forward in 2024
include diving deeper into the marketing efforts through more social media ads and partnerships.
2024 TAC Meeting Schedule
January 9°
30 PM.
At Pat’s Kountry Dinner
February 20"
@5:30 PM
At Pat’s Kountry Dinner
March 19%
@5:30PM
At Pat’s Kountry Dinner
April 16°
@5:30 PM
At Pat’s Kountry Dinner
May 21"
@5:30 PM
At Pat’s Kountry Dinner
June 18"
@5:30 PM
At Pat’s Kountry Dinner
July 16"
@5:30 PM
At Pat’s Kountry Dinner
August 20°
@5:30 PM
At Pat’s Kountry Dinner
September 17"
@5:30PM
At Pat’s Kountry Dinner
October 15"
@5:30 PM
At Pat’s Kountry Dinner
November 19"
@5:30 PM
At Pat’s Kountry Dinner
December 17"
@5:30 PM
‘At Pat’s Kountry Dinner
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 coUNTY
Email: [email protected] VIRGINIAN
Current Committee Seats - 2024
Chairperson: Jennifer Chumbley (District 3 representative)
Vice Chairperson: Alice Meade (At Large representative)
Secretary: Janice Halsey (District 5 representative)
‘Treasurer: Dustin Blackson (District 2 representative)
Heritage Festival Meeting — March 5%, 2024
We will be hosting our first Heritage Festival Meeting on March 5®, 2024, at 5:30 PM at
Romano’s in Castlewood, Virginia. At this meeting, we will be finalizing the event date, and
exploring what we want/need to add to this year’s event to make it even more than last to
highlight our heritage, culture, and community.
(VTC) Virginia Special Events and Festivals Program
Who is eligible: Virginia-based special events and festivals for marketing and production
of special events and festivals.
The impact of special events and/or festivals must show a positive and significant impact
on tourism,
Opens: February 8°, 2024 March 14%, 2024
How: Online application portal; Requires at least 50% cash or in-kind match
Max Award tiers:
Tier One: 1,000-4,999 attendees; up to $5,000 award with minimum 50% cash or in-
kind match
‘Tier Two: 5,000-19,999 attendees; up to $10,000 award with minimum 50% cash or in-
kind match
Tier Three: 20,000+ attendees; up to $20,000 award with minimum 50% cash or in-kind
match
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email; [email protected] VIRGINIAN
(VTC) Virginia DMO Marketing Grants
Who is eligible: Official Virginia DMOs for marketing expenses that show a positive and
significant impact on tourism
Opens: February 8, 2024 — March 14", 2024
How: Online application portal; Requires at least 50% cash or in-kind match
Max Award tier: Up to $20,000 with a minimum 50% cash or in-kind match
(VIC) Marketing Leverage Program
Reimbursable grant program to leverage existing marketing funds. Requires a research-
based and measurable marketing plan
Requires documented marketing match
Who is eligible: Virginia travel industry partners including small businesses, DMOs,
private sector attractions, accommodations, and events
Opens: February 8%, 2024 — March 14%, 2024
How: Online application portal
Max Award Tiers:
‘Tier One: 1:1 minimum cash match for award of up to $20,000
‘Tier Two: 2:1 minimum cash match for award of up to $50,000
VA 250 Tou
m Marketing Program
Reimbursable grant program to leverage existing marketing funds. Requires a targeted
and researched-based marketing plan.
Marketing Focus: Destinations, programs, attractions, and events related to America’s
250" Commemoration and the quest for freedom.
Who is eligible: Officially recognized VA250 Committees
Spring Round: March 5*, 2024 — April 11, 2024
Fall Round: Opening Mid-October ~ Closing Mid-November
Shiloh Lyttle, DMO.
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] VAIRSGINIIAY
1:1 Cash Match
Max Award: $10,000
(VTC) Microbusiness Marketing Leverage Program
Marketing Focus: Small business and shoulder season (September to May) marketing
Who is eligible: Small tourism-related business with 20 or fewer full-time equivalent
employees including boutique retail, restaurants, food trucks, small attractions, craft
breweries, distilleries, wineries, boutique lodging and B&Bs, and events focused on
shoulder season visitation,
Additional eligibility: DMOs, Chambers of Commerce, and NGOs, such as PDCs and
Main Strect organizations, may apply but the application must support microbusinesses
and/or shoulder season visitation with a robust marketing plan.
Opens: June 2024
Max Award: $5,000 for small businesses; up to $10,000 for eligible organizational
applicants with a minimum 1:1 cash or in-kind marketing match
Wellspring Foundation Grants
Opens February 15", 2024, and will close on March 31*, 2024
Eligible: Not-for-profit organizations and governmental entities that are located in and/or
serve the counties of Washington, Grayson, Russell, and/or Smyth are eligible applicants.
Applications that focus on their areas of interest include health, children and families,
workforce development, education, and economic development.
Minimum Award: $25,000
Blue Ridge Outdoors
Instagram Story BOGO
December and January Instagram Story ~ Blue Ridge Outdoors Instagram Stories (only
up and active for 24hrs) average impressions are from 1500-2000 of the targeted audience
in the outdoor recreation field within our average demographic for Russell County. This
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] VIRGINIA
timeframe is also around the time folks will be planning spring vacations, and even into
the summer vacation timeframe. This is a trial run to see how this will impact the
website/social media page drive.
January Instagram Titles
Reached: 3,703


Amount of people reached through the BRO social media sites.
Impressions: 3,745


Amount of people reached through social media, including shares, ete.
Engagements: 52


Includes link clicks, likes/hearts, ete.


Social Media & Webpage
Facebook Data — Monthly January 2024 Overview
Followers: 8.6k
= Anincrease of 43.8% follows from the beginning of the month.
Likes: 7.8k
= Gained 46 new page likes to our page over the past month.
People Reached: 29,038
= Increase of 135.9%: content distributed to media accounts including both
followers and non-followers.
Post Engagements: 812
~ Increase of 56.5% engagement
© This accounts for engagement on the social media content that has
been shared on our page including likes, shares, comments, etc.
= Link clicks increased to 229 with a 573.5% increase.
© The number of clicks, taps, or swipes on links within your content,
including ads. Content may include formats such as posts, stories,
reels, and videos that led to destinations or experiences, on or off
Facebook.
‘Webpage Total/Overview January 2024
Monthly overview of visitor engagement to the website and sources used to go to the site.
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] ViIRGINIVAY
Site Sessions: 154
= Asession is a visit to your site.
Unique Visitors: 135

A vvisitor is considered unique when they connect from a different browser or
device (IP address).

‘Traffic Sources: Ranked by top website drivers.
Virginia.org (blog posts, event pages, listing, etc.)
Facebook (bio link, posts, etc.)
Direct (sessions from direct website URL entry)
Google (searches from SEOs)
State Visitation: Our current highest out-of-state visitation and engagement come from
‘Tennessee, primarily in Nashville. Additionally, we observe notable engagements on our
website from states such as North Carolina, Georgia, and California. Analyzing state
visitation provides us with an accurate outlook on the overall engagement, and this data
aligns with the information we receive from our partners at the Heart of Appalachia
Tourism Authority (HOA) and Virginia Tourism Corporation (VTC).
This valuable information enables us to strategically allocate and maximize our
marketing budget, focusing on areas that would most effectively drive tourism to our
county, We prioritize tracking visitor engagement on our website because it serves as a
key indicator of the primary regions, we should target with our social media ads and
identify the specific audiences we attract to our county. This is crucial as engagement
with a locality’s website signifies a genuine interest and investment in that location,
making visitors more likely to plan a visit.
Provided in board packets you will find the current Experience Russell travel guide, the
Virginia Tourism travel guide, the “Virginia is for Lover” sticker, and the “Experience Russell”
sticker as well,
Russell County Tourism Advisory Committee (T.A.C.)
Committee Meeting Minutes
December 12, 2023; Pat’s Diner 5:30 pm
Tourism Coordinator, Shiloh Lyttle
Committee Members
Jennifer Chumbley, Chair (District 3)
Alice Meade, Vice Chair (At large)
Dustin Blackson, Treasurer (District 2)
Janice Halsey, Secretary (District 5)
Carley Bruck (District 1) - Absent
Douglas Hubbard (District 6)
Lisa Hubbard (District 4)-Absent
Heart of Appalachia DMO
Maddi Gordon - Absent
Ex-Officia: Jim Lyttle; Angie Carpenter - Absent
Attendance from the Public: None
Call Meeting to Order: Jennifer Chumbley called the meeting to order at Pat’s Diner at 5:30 pm on
December 12, 2023.
Shiloh shared that before the Christmas Party, there was some exciting news that the final draft of the
‘Adventure Guide had been completed before being sent off to the editors. With there being a quorum
in attendance a meeting was called to order.
New Business:
Adventure Guide:
Design and Draft- Shiloh passed around for everyone to look at. Everyone loved it. Shiloh highlighted as
much as she could in each location with resources and info we had. We did not run ads but will
probably do so in the reprint by asking business owners to purchase an ad to feature their business but
those wil be limited, because we have limited slots. Shiloh explained design and plans for advertising.
Shiloh shared the design and planning that went behind this guide.
Dates to Remember: Next meeting will be @ Pat’s Diner at 5:30 pm, January 9".
Adjourn:
Alice Meade made a motion to adjourn the meeting. The motion was properly seconded by Janice
Halsey and the motion was properly carried.
Ke ee,
ennifer Chumbley
Chair Signature
Prepared By:
Janice Halsey - Secretary
Russell County Tourism Advisory Committee (T.A.C.)
Committee Meeting Minutes
November 9, 2023; Pat’s Diner 5:30 pm
Tourism Coordinator, Shiloh Lyttle
Committee Members
Jennifer Chumbley, Chair (District 3)-Absent
Alice Meade, Vice Chair (At large)
Dustin Blackson, Treasurer (District 2)
Janice Halsey, Secretary (District 5)
Carley Bruck (District 1)-Absent
Douglas Hubbard (District 6)
Lisa Hubbard (District 4)
Heart of Appalachia DMO
Maddi Gordon - Absent
Ex-Offi
: Jim Lyttle; Angie Carpenter - Absent
Attendance from the Public: Jeff Hess
Call Meeting to Order: Alice Meade called the meeting to order at Pat’s Diner at
9, 2023.
3:30 pm on November
Approval of Agenda: Alice Meade a made motion to approve the agenda for November 9, 2023. The
motion was properly seconded by Lisa Hubbard and the motion was properly carried.
Motion was made by Lisa Hubbard to approve the October meeting minutes. The motion was
properly seconded by Doug Hubbard and the motion was properly carried
Treasurer’s Report:
The budget is still good. Bluegrass Circle payment cleared for $350 (Heritage Festival), all from tl
month. Ads buy one get one with Blueridge Outdoors Instagram story for December and January will
be coming out for $500 for 2 Instagram stories. We have a little extra left from where we didn’t spend as
much as expected at the Heritage Festival. Total expenditure is $1909.00 out of one account and $38
‘out of the other so we haven’t spent $2000 yet.
Old Business:
Adventure Guide:
The guide first design draft was completed at the end of October.
Social Media & Webpage
FB reached 58,194 in over 28 days. Engagement-6000. We had 51 clicks on FB, and 18 Clicks from
Google. Website engagement is down, we are not running an ad right now. Site sessions are down to
300. Nashville & Knoxville provided the most visitors. We are getting engagement from the West Coast.
New traffic from Italy & France — interest in the Trans American Bike Route
New Business:
TAC Bylaws:
We covered the By-Laws, and everyone was given a copy to take home.
Russell County Event Calendar:
Nov 18 ~ Holiday Bazaar-Lebanon; Holiday Market & Santa Train-St. Paul
Nov 23- Community Thanksgiving Dinner-Lebanon
Nov 25 ~ Shop Small Saturday
Christmas Parades:
Honaker-Nov 22; St. Paul- Dec 2; Lebanon-Dec 4; Cleveland-Dec 5; Dante-Dec 9
Dec 9— Bike Night
Arty Lee Campground:
Had the ribbon cutting ceremony on October 30, which also included the Spearhead Dante Coal Heritage
Trail which is the ATV trail. Also opened the Dante Coal trail which is a hiking and mountain biking trail
There was a large turnout. The trails are now officially open to the public. The campground has not
officially opened.
All Trails Partnership: App on phones for hikers, free, data we can use to apply for grants.
VIC Grants Opening Early 2024:
Cedar Fest, VA DMO Marketing Grant — considering applying to work with a company called “Placer”
which tracks cell phone usage. Breaks down demographics. Marketing Leverage Program ~ applying on
behalf of Arty Lee.
Agritourism:
The next Agritourism meeting is set for November 16, 5:30 at Pat’s to discuss Century Farm. Shiloh is
going to schedule next after school presentation at Honaker.
VA Governor’s Summit-Richmond, VA:
Shiloh and Jennifer are going to the VA1 Governor’s Summit in Richmond, VA, November 12-14. The
governor will be there.
Dates to Remember: Next meeting will be the Christmas party. Decided on a $10 gift for “Chinese”
Christmas, date is set for December 12.
Adjourn:
Alice Meade made a motion to adjourn the meeting. The motion was properly seconded by Janice
Halsey and the motion was properly carried.
pee
ennifer Chumbley
Chair Signature
Prepared By:
Janice Halsey - Secretary
| RUSSELL COUNTY CONFERENCE CENTER
2023 Yearly Report
$1,345.00
$2,415.00
++$1,495,00
$1,055.00
++$1,690.00
«$1,470.00
.+±$1,470.00
$2,780.00
$1,775.00
-$2,130.00
Total = $19,550
RUSSELL COUNTY CONFERENCE CENTER
January 1, 2024
The following is a list of the Russell County Conference Center events for the month of January.
Date Event Event Type space
“1024 Baby Shower Individual Ful
Vanessa Branson Event $126
‘1osie4 Virginia Eneray Education Series Kicko Community Full
Tara Kesterson Event $195
1re0re4 Baby Shower Individual Ful
Casey Lester Event $125
swear Southwest Virginia Regional Jail Authority Board Individual Full
Mecing Event $265
Jeannie Patrick
sn2712A Baby Shower Individual Fal
Melissa Stevens Event $125
1re91e8 Russell County Rectamation Land Fill Information Community Full
esas. Event $135
John Barker

$00.00
Final Total = $ 910.00

Cannery Revenue Report FY 2023/2024
Castlewood
Tncounty| In County | cans | Glass | OutofCo| OutofCo | Cans | Glass
Customers] Revenue | Used | Jars |Customers| Revenue | Used | Jars
July 5 $ 34.30 0 145 3 $ 33.75 0 78
|August 13 $ 224.25 0 1314 10 $ 315.60 0 833
|September| 9 $ 104.90 oO 645 19 $ 867.50 0 2432
October 16 $ 372.35 0 2317 21 $ 731.85 oO 1472
|November 15 $ 192.60 0 1242 13 $ 136.70 oO 372
[December 3 $ 34.20 0 108 2 $ 17.40 oO 48
January 3 $ 16.05 0 152 2 $ 67.85 0 199
Total 64 | $978.05] 0 928, 70 | 82,170.65] 0 5434
Honaker
Tn county| In County | Cans | Glass | OutofCo| OutofCo | Cans | Glass
Customers] Revenue | Used | Jars |Customers| Revenue | Used | Jars
July 5 S$ 34.75| 0 177 7 $3 585| 0 39
August 23 [$ 430.23| 115 | 1112 0 = = 0 0
September| 12 | $ _209.99| 18 969 0 $ = 0 0
(October 27 $496.37 72 2047 2 $ 37.00 0 0
[November| 10 _|$ 163.73| 27 605 7 $2275] 0 0
[December| 17 __|$ 731.34| 338 674 0 E] = 0 0
January 0 5 : 0 0 0 $ = 0 0
Total 88 | $2,053.35) 564 | 6584 4 $65.60] 0 39
uosa-1 2/22/2024
account #
83990-1003,
83990-2001,
83990-5202,
83990-5102
DESCRIPTION
cour
‘G/b TRIAL BALANCE
Salaries & wages Part Tine
Salaries & Wages Pat Time
Salarice © wages Part Tine
TREPROPRIATION
TpayRoLn ENTRY
TpayROLL ENTRY
TEAYROLL ENTRY
TpavRoun Ewray
TpavRoub ENTRY
TERYROLL_ ENTRY
2023/07,
2023/07
2023/08
2023/03
2023/30
2023/32
‘Tfox/2023
4132/2023
6732/2023
9/28/2023
30/32/2023
32/30/2023
32/20/2023
TrOTAL EXPENDITURE
TpavRouL mxray
TERYEOLL ENTRY
TpayRoLL eaTRy
TEAYROLL ENERY
TpayRouL ETRY
2023/07
2023/08
2023/08
2023/20
2023/22
2023/32
2/32/2023
9/32/2023
9/23/2023
20/31/2023
3/30/2023
32/20/2023
“ROTAL EXPENDITURE
Blectricity
(OLD DOMINION >
(OLD DoMENZON P
OED DOMINION ?
Sc bownzoN
Dowseson OFFIC
DOMINION OFFIC
(nD DOMINION P
6D BowmezoN
SnD DOMINION P
2023/07
2023/08
2023/09
2023/30
2023/10
2023/10
2023/12
2ea3/12
2024/01,
ay2aj2023
3/21/2023
9/20/2023,
10/19/2023
10/25/2023
hi/ia/2023
31/20/2023
12/20/2023
3/39/2028
TEOTAL, EXPENDITURE:
Heating
RPPALACHIAN WA
Rossenu o1u, CO
Rossen on co
RUSSELL O11, CO
DPALACETAN SA,
Rossen COUNTY
RUSSELL O11, CO
[RPPALACHIAN 3A,
Rossen O21 CO
ROSELL OTL CO
RUSSELL COUNTY
RUSSELL O21 CO
2023/07
2023/08
2023708
2023/08
2023/03
2023/03
2023/08
2023/20
3023/20
2023/30
2023/33,
3023/33
2023/32
2023/32
ayaa/2023
8708/2023
e/21/2023
5706/2023
3706/2023
5/20/2023
5/20/2023
30/29/2023
30/29/2023
30/29/2023
32/08/2023
3/00/2023
32/04/2023
32/05/2023
2024/02
DATE _-REFERENCE/P0#
oxg-s39
HADOR=083990,
a/aa/20ze
PR-003-20280732,
PRe00a-20230882,
pReooa-20230923
PR003-20231032
pReo02-20231230
aaa/aoze
r-go1-20230732
PR-001-20230832
PR-001-20230929
PR-0o1-20231032
PR-001-20231130
R-001-20231220
apuay2o2e
‘np-001-07322023,
‘np-o02-oa0sz023,
‘Ap-002-20202023
‘ve-003-03262020
‘b-o02-23072023,
e-003-12202023
Rbooo-o1asz0as
a/aa/20z4
ap-001-07212023
3e-001-101290
Re-o0a-07242023
‘Hb-o0t-27963
e-001-87956
Rploai-og2i2023
‘P-00i-09212023
hp-o01-10032023,
p-001-10312023-—-
b-001-99551
b-001-39838
‘p-o01-20312023,
p-001-29588
2 406.96
5 2,817.88
: 3,820.98
19,435.01
Po
36.08
3eal7a
3oeist
: 294.43
1,488.78
66.08
202136
186.83
333142
= 155.36
: 278.17
5 370.21
: 271.25
= 369.48
5 456.96

351.63
5 248.98
7 366.94

comp ser
‘YEAR-T0-DATE
435.01 +
00
quoso-2 1/22/2024
ACCOUNT #
82990-5102
83990-5103,
083990-5203
83990-5407
Salaries & ages
Salaries & ages
Beating
RUSSELL OTL CO
[APPALACHIAN NA
RUSSELL OFL CO
RUSSELL
RUSSELE
‘Tom
Tom
yom
rom
oF
oF
oF
Or co
RUSSELL
G/t TRIAL BALANCE
part Tine
pert Tine
2023/32
3023/32
2024/01
doaesaa
2o2e/o1
2o2e/or
32/05/2023
32/20/2023
1/18/2028
3/19/2024
1/13/2024
ipis/2oze
“ROINL, BRPENDITURE
OMNI
RONAEE
HORAKE
HOXAEE
2023/07
2023/08
2023/08
2023/20
2023/22
2023/32
2024/02
1/96/2023
byor/2023
5/06/2023
30/03/2023
3/02/2023
32/05/2023
3/39/2024
TOTAL EXPENDITURE
‘etecoumnications
VERIZON
VERIZON
VERIZON
VERIZON
VERIZON
VERIZON
VERIZON
VERIZON
VERIZON
2023/07
2023/07
2023/08
2023/08
2023/08
2023/08
2023/10
2023/30
2023/32
2023/32
2023/32
2023/12
2026/01
2o2e/0a
2/06/2023
7123/2023
4701/2023,
8/21/2023
8/31/2023,
5/20/2023
9/27/2023
30/29/2023
32/02/2023
3/20/2023
32/05/2023
32/20/2023
703/2024
Ypis/2oze
‘scorn, EXPENDITURE
Repaiz Main supplies
Bowmnros OFFIC
MeWASTRR-CARE
re couNTRY
NowaSTER-CARR
ESBANON BLOCK
LBaaNON BLOCK
fAL-UART RCH
DOMENEON OFFIC
3023/07
3023/07
2023/07
2023/07
3023/07
2023/07
2023/07
2023/07
2023/03
7/06/2023
3106/2023
3706/2023
3196/2023
7/96/2023
7/10/2023
3710/2023
7/27/2023
4701/2023,
2026/02
DATE _-REPERENCE/POH
Funpt-839
agoR-083990
ap-001-39744 =
Re-oou-ai2s2029 =
b-000-39627~ 2
b-000-39613 :
‘hp 000-396087 2
‘p-000-39603 2
2/22/2024 Bw.
-nz-003-05292023
Recooi-o6isz023, =
Re-oot-o7272023, =
Re-oot-oa272023, >
Ae-o0i-09202023 >
Releai-1i302023 =
Rpcogoca22z023 =
apra/2024 Bw.
‘ap-001-06222023,
Rb-pi-07072023- =
‘Ap-oos-07222023 =
Re-opi-agov2023- =
p-ooa-aa22023, =
Ae-001-05072023
Re-004-09222023 =
Rp-ooi-isiezsis =
p-001-10222023,
‘p-oo4-11072023,
‘p-001-11222023-
‘np 001-12072023-
Re-000-12122023
‘Rp-ooo-oz072025,
a/aa/2oze Pep.
ap-001-199163
de-oe1-aseast
hblo0i-sseesse7
hp-oo1-2419
p-oo1-10150638,
p-001-599299)
‘b-o0i 07262023,
p-008 255972, :
CcoRRENT AT
390.13
336.36
519.25
362.82
Foles
7,088.55
203.08
iolst
Feed
Bia
260013
86.33
aga
ag.12
7180
25.49
20163
38.28
49.96
o.28
39.96
2,263.40
31.49
64.90
50.38
2437
51188
pace
YEAR-TO-DATE
7,048.55 +
e60.33 +
1,163.40
euoso-2 RUSSELL Coury wage
Gf, TRIAL BALANCE
2024/02
AccourD # DESCRIPTION DATE _REFERENCE/POH CORRENT AMT -YERR-TO-DATE
Salaries @ Wages Part Tine FonDt-039
Salaries & Wages Part Time agoR-083980,
83990-5407 ‘Repair Main Supplies,
NENBERRY STAND 2022/08 6/01/2023 AP-00%- : 320.00
NEWBERRY STAND 2023/06 6/01/2023 AP-00%. : 320100,
GOIAZON CAPITAL 2023/08 6/01/2023 AP-00:-1GVT-94RW-49N- 35.30
Sais chUs/ Ac 2023/08 8/02/2023 Az-002-c0z2023— 67.50
Soursssn FREIG 2023/08 9/08/2023 AP-003-0131524 = 450.00
Cand SERVICES 2022/08 8/36/2023 AP-002-AUGUST 16 202- aa
and SaRvEcES 2023/00 8/16/2023 AP-001-AUGUST 16 202- 3295
Sasien agro PA 2023/08 8/21/2023 AP-001-402-573919— 21ae
ONE TowN HARD 2023/08 9/21/2023 AP-001-35263 = 38158
NEWBERRY STAND 2023/09 8/31/2023 AP-o01-5124 2 148/00
NEWBERRY STAND 2023/09 9/31/2023 AP-001-5122 = 118.00
HxGuTHOUSE SuP 2023/09 @/31/2023 aP-o0i-cales17— = 238.00
rows. 023/08 8/31/2023 aP-o01-sscaea z periers
Tmovarrve vec 2023/09 3/06/2023 AP-001-3879 : 350.00
Sonn DEERE Fu 2023/09 3/06/2023 AP-oo2-1237e60 = 37139
Wnuiace Fuki? 2023/09 3/20/2023 av-o01-123442, : arse
ERBANON BLock 2023/09 9/20/2023 AP-o01-546593 : les
FIswaR AUEO FA 2023/09 3/26/2023 AP-o01-397-294301 Feety
NEWBERRY STAND 2023/10 9/27/2023 AP-001-5173 : 218100,
NEWBERRY STAND 2023/10 9/27/2023 AP-001-5172 3 213109
WAL-WARE RCH 2023/30 10/05/2023 aP-o01-10032022 56.22
‘She’s cuup/ AC 2023/30 19/05/2023 AP-oo1-10052023 38.98
enna suRvECES 2023/30 10/12/2023 AP-001-OCTOBER 2023 - 338/50,
Sewaesny PEST 2023/10 10/19/2023 aP-001-5238 : ias‘oa
NEWBERRY BEST 2023/10 10/19/2023 AP-001-5216 a 23.00
Sue’s ciue/ AC 2023/31 11/01/2023 AP-0o1-12012023 52.96
WALLACE FURNET 2023/11 11/08/2023 AP-001-133704 5 31.49
Lowes 2023/11 11/14/2023 AP-001-902253 s 546.18
NEWBERRY PEST 2023/12 12/05/2023 aP-00i-5262, : 11s :00
NEWBERRY PEST 2023/12 12/05/2023 AP-003-5260, i 243.00
NEWGERRY PES? 2026/01 12/27/2023 AP-000-5303, E Las!00
NEWSSRAY PEST 2024/01 22/27/2023 AP-000-5306 : Lis‘0o
ESANON BLOCK 2024/01 2/19/2024 AP-000-566503 : 3550,
owes 2oaa/oa 2/29/2024 2P-000-992577 5 20.
“TOTAL EXPENDITURE 5,479.40
DEPT TOTAL + BALANCE FORWARD co
CORRENTE HONTH 36,435.35
Swcummaanee 20
YEAR TO DATE 36,415 :35,
Fowp Tors… AssETs 00 00 09
FOND TOTAL. lO REVENUE oo oo 8
FIND TOTAL. 11) EXPENSE 00 36,418.35 36,418.35
FuND TOTAL. 002: oo 36,415.35 36/415 (35,
FIND TOTAL. /.011! awcumprance Too
RUSSELL COUNTY BUILDING DEPARTMENT
137 HIGHLAND DR. SUITE D_
LEBANON, VA 24266
‘Telephone: 276-889-8012
276-889-8009
Building Official Report
‘BUILDING PERMITS MEEVE=aT, 7 nsrBCrions|
PENDING=1 TOTAL
12721/2023- 01/24/2024 TOTAL~ 22 _| 1wesn0x5-12000023
DILAPIDATED STRUCTURES
Address | Property | Tax MapLD ‘Comments
Owner
TERS Second S| Doors TST TIE 2065] TOSTSUPS, Rear nication om Town ofS Paul va Coon Adminnatoe1UDUDIBE: obschaon by Bulding OMGal- ecommendaion af demalivon oF bulaing TOOTEORE epow
Paul | Glover “uit to County Admits
11/172023: Reeraluation of property by RC Building lspetor,laspcton Report sen 1 County Administrator. Cenifed Notie sent to property owns, PblieNotifiation in The Lebanon
‘News, to un 2 eonscetive weeks Beginning Nov, 29,2023,
I2/13025- Progress States Observation by RC Building Oma: No progres in sosuring structs, Location has boen advent for consecutive weeks in Lebanon News Ceti Leer was
‘wero respons, County did ot recive the rtun rest ed fom efi eter. 30 ay rquiement for esponse wll expire on Jn. 7.2024. Follow up inspection wil be conducted on Jan
$02 and report il be presented tote Goan of Supervisor in Febnaey Meet
182024: No progress, Large hole remains in back ofthe home, No communication with the property owner
GLOVIER PROJ
NOTIFICATION OPTIONS HAVE BEEN EXHAUSTED
29 Timber
Seent Rd
Taforest
Leslie B
TaiV6/2022: Complaint rear
12/19/2022: Observation by Building Official, propery accessible, some windows are removed/busted.
Significant amount of trash lel in the afeas around home Report submitted ro County Administrator
11/21/2023: Building Offical re-evaluated, building was not secured. and access isnot limited to the public, Certified Notice to Comply Letter to be sent to the
property owner. follow-up inspection to be conducted in December.
11/30/2023: Property owner contacted RC Building Offical via email, inquired what would need to be done to bring to compliance, requested name of complainant
12/18,2023: Progress Status Observation by RC Building Offical- Owners have installed a gate at the end of the driveway, to prevent entrance to property. Structure
js structurally sound, there are no windows or doors, The owner has blocked off entrances and posted “NO TRESPASSING SIGNS”. The owner has been in
‘communication with the Building Office in regard to bringing the site into compliance and obtaining a demolition permit forthe structure.”
TAFOREST LESLIE PROJECT STATU:
PROGRESSING
RUSSELL COUNTY BUILDING DEPARTMENT
137 HIGHLAND DR, SUITE D.
LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009
Building Offi
ial Report
BOT Memorial] Henry and
Dr. Patricia
Philips
TS RIS212
T/TOBORS; complaint reoetved 9712/2005; Per Building OWlical, single wide wilh busted windows in weeds
11/17/2023: Building Official wo follow-up and re-evaluate property for compliance,
1/21/2023: Building Offical re-evaluated, Notice to Comply to be sent tothe property owner,
12/182023; Progress Status observation by RC Building Official, manufactured home is curently being demolished. A Tetter was sent to the owner previously.
however, no response ftom the property owner.
Manufactured home should be completely tom down by new year
201 MEMORIAL, DR. PROJECT STATUS: PROGRESSING
T73Siraight | Fred Sharon
Hollow Rd | Rite
TOORIGRASS
“FDS Catherine Pratt submitted complaint, per phone.
‘9/12/2023: Inspected site again, no further demolition. tried to eomtact owner.
11/17/2023: Re-evaluation of property by RC Building Inspector. Inspection Report sent ro County Administrator. Cetfied Notice sen to property owner. Public
Notification in The Lebanon News. to run 2 consecutive weeks beginning Nov. 29, 2023.
12/7/2023; Russell County reev’d cenitied return receipt card, signed for by James Saunders, no futher contact at this point.
12/18/2025; Progress Status Observation by RC Building Offical-A tarp has been added to the end ofthe house. A tent is located beside the home. No progr:
securing structure, Location has been advertised fbr 2 consecutive weeks. in Lebanon News, Certified Letter was sent to owner, no response, 30 Day requirement for
responseiexplanation of intent, will expire on Jan, 7. 2024. Follow up inspection will be conducted on Jan 8, 2024. and report will be presented tothe Board of |
‘Supervisors in February Meeting
1/8/2024: No demolition to the home. Several tarps have been added tothe end of the house._A tent is beside them home, No communication from the property owner.
RIFE PROJECT STATUS: OW
GOING—FINAL NOTICE
T92 Lower Bear] Tim Ready
Watlow | nate
| Dante. va
73
TORIES
‘Oi-gomna pa
11/1728: Reevaluation of property by RC Builing Inspector, lspetion Report sett County Administrator. Cenifed Notice sett property owner. Publie Notification in The Lebanon
News, toran Peomsceuive weeks
117173025: Reevaluation of property by RC Building Inspector, Inspection Report sent to Coumty Administrator Cenifed Naie sett property ewe, Public Notification in The Lebanon
News. to run 2 consceatve wocke bezinning Noverber 29,2025,
1218/2023: Progress Status Observation by RC Building Ome
‘owner, no response, County did not receive the return receipt card from certified lets. 30 Day requirement for response will expire on Jan. 7, 2024. Follow up
inspection will be conducted on Jan 8, 2024. and report will be presented tothe Board of Supervisors in February Meeting
1/8/2024: No signs of work completed on the property
No progress in searing strate, Location has been adverse fo 2 consecutive wees, in Lebanon News, Cenifed Lene was
HALE PROJECT SI
TUS: ONGOING—FINAL NOTICE
Ise
RUSSELL COUNTY BUILDING DEPARTMENT.
137 HIGHLAND DR. SUITE D
LEBANON, VA 24266
Telephone: 276-889-8012
Fax 276-889-8009
Building Offi
1 Report
ISV242025;Obseraton fer posse anya OrSnenee lion EACeed ope Ont Os eM! pp OFS
Stimitd pot County rar
Tiitoa0as: Re Buldng Dot parson! orate Mel Couns wth VDA. se diet const VSP Is Seacant Ratti: Claypool il Reideney. Set
Istitwil ober an ein cot th VDOT in ert R-O W ere ead. Wil beach wih RC Ble Oop
19/2024: Set Ratcliff, continuing to research maps and R-O-W, delayed due o holidays. Will contact Russell County Building Dept. once research complete
Bridgett MeGlothlin ESC Program Administrator Inspector/Plan Review
ESCRLAN
Shaws
Toul
SINGLE FAMILY
‘AGREEMENT IN|
LIEU PLAN
Thaive
Tad
Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 2/3/24         9:00 AM
REPORTS
1. VACo Preliminary Legislative Program 2024………………………………………D-1
2. 2024 Southwest VA Legislative Reception (1/31/24) & VACo Local                                                        Government Day & Reception (2/1/24)………………………….………….....…….D-2
3. RC BOS Resolution Opposing Utility Rate Increases…………………………….D-3
4. RC Planning Commission Organizational Review………………………………...D-4
5. Laurel Bed Lake Feasibility Study……………………………………………………D-5
6. Heart of Appalachia 2025 Outcome Report…………………………………………D-6
7. Russell County Road Reporting System……………………………………………D-7
8. Russell County By-Laws Update……………………………………………………..D-8
9. VDOT Monthly Road System Report………..……………………………………….D-9
REQUESTS
10. Virginia Opioid Authority Cooperative Partnership Grant – Project                               Pathfinder……………………………………………………………..……………….....D-10
11. Russell & Dickenson County – Joint Resolution of Support for Recovery                                  Residences and Providing Signatory Authority for the Proposal for Grant                                     Funding from the Virginia Opioid Aba...
12. CPRHA Environmental Exemption & 5 Yr. Plan Review…………………………D-12
13. Host Agreement Resolution Public Hearing Notice..……..………………………D-13
14. DHCD Community Development Block Grant #21-21-14 – Dante Sewer                               Project……………………………………………………………………………………..D-14
15. RC Planning Commission Plats………………………………………………………D-15
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

HOA Year End Report Final.pdf
Slide 1: Heart of Appalachia 2023 Outcomes
Slide 2: Our mission
Slide 3: Our Marketing Strategy
Slide 4
Slide 5
Slide 6
Slide 7
Slide 8
Slide 9
Slide 10
Slide 11: Looking Ahead…
Slide 12: Thank You

Reports1.pdf
Meeting: 2/3/24         9:00 AM
REPORTS
1. VACo Preliminary Legislative Program 2024………………………………………D-1
2. 2024 Southwest VA Legislative Reception (1/31/24) & VACo Local                                                         Government Day & Reception (2/1/24)………………………….………….....…….D-2
3. RC BOS Resolution Opposing Utility Rate Increases…………………………….D-3
4. RC Planning Commission Organizational Review………………………………...D-4
5. Laurel Bed Lake Feasibility Study……………………………………………………D-5
6. Heart of Appalachia 2025 Outcome Report…………………………………………D-6
7. Russell County Road Reporting System……………………………………………D-7
8. Russell County By-Laws Update……………………………………………………..D-8
9. VDOT Monthly Road System Report………..……………………………………….D-9
REQUESTS
10. Virginia Opioid Authority Cooperative Partnership Grant – Project                               Pathfinder……………………………………………………………..……………….....D-10
11. Russell & Dickenson County – Joint Resolution of Support for Recovery                                          Residences and Providing Signatory Authority for the Proposal for Grant                                              Funding from the Vi...
12. CPRHA Environmental Exemption & 5 Yr. Plan Review………………………….D-12
13. Host Agreement Resolution Public Hearing Notice..……..………………………D-13
14. DHCD Community Development Block Grant #21-21-14 – Dante Sewer                               Project……………………………………………………………………………………..D-14
15. Virginia Federation of Humane Societies Direct Animal Award 2024………….D-15
16. RC Planning Commission Plats………………………………………………………D-16
17. Travel Request – Bridgett McGlothlin – Administrative Building Code                           Training……………………………………………………………………………………D-17

Travel Request Form Christiansburg.pdf
Travel Advance Request