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Agenda                        Board of Supervisors         December 11, 2023
Amended 12/11/2023
Russell County Page 1
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA – DECEMBER 11, 2023
BOS Board Room                             Regular Meeting               6:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL – Clerk of the Board
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PRESENTATION


Board of Supervisors Service Plaques – Tim Lovelace, Carl Rhea, & Oris Christian


RC Fair Association Report – Donna Meade


NEW BUSINESS

Approval of Minutes.  Consider approval of the minutes of the

following meeting of the Russell County Board of Supervisors….……………A-1

a. Unapproved minutes of November 13, 2023

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Agenda Board of Supervisors December 11, 2023
Amended 12/11/2023
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA - DECEMBER 11, 2023
BOS Board Room Regular Meeting 6:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL - Clerk of the Board
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PRESENTATION

Board of Supervisors Service Plaques — Tim Lovelace, Carl Rhea, & Oris Christian
RC Fair Association Report —- Donna Meade

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors.

a. Unapproved minutes of November 13, 2023

Approval of Expenditures. Consider approval of expenditures presented
for payment…

Russell County Page 1
Agenda    Board of Supervisors   December 11, 2023
Amended 12/11/2023
Russell County Page 2

Committee Appointments for Board Consideration………………………………B-3

RC Highway & Safety Commission
Linda Cross     2-Year Term December 31, 2023
Southwest Virginia EMS Council
Maxie Skeen   4-Year Term December 31, 2023
DSS & Community Policy Management Team
Rebecca Dye   4-Year Term December 31, 2023
Industrial Development Authority (IDA)
Richard Lockridge  4-Year Term December 31, 2023
Nelson “Tony” Dodi 4-Year Term December 31, 2023
Donnie Christian  4-Year Term December 31, 2023
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


VACo Preliminary Legislative Program 2024…………………………………………C-1


VDOT November 2023 Report…………………………………………………………C-2


REQUESTS


RC General Election – Abstract of Votes – November 7, 2023……………………C-3


RC BOS & RC IDA Tobacco Region Opportunity Fund Performance
Agreement (TROF) - $146,000…………………………………………………………C-4


DHCD Community Development Block Grant #19-14-36 (Belfast Waterline
Extension, Phase II) Administrative & Conditional Closeout……………………C-5


VDOT Dante Depot Project – Certificate of Substantial Completion……………C-6


Agenda
Amended 12/11/2023

Committee Appointments for Board Considerati

RC Highway & Safety Commission
Linda Cross
Southwest Virginia EMS Council
Maxie Skeen
Board of Supervisors
2-Year Term
4-Year Term
December 11, 2023
December 31, 2023
December 31, 2023
DSS & Community Policy Management Team
Rebecca Dye
Industrial Development Authority (IDA)
Richard Lockridge
Nelson “Tony” Dodi
Donnie Christian
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
4-Year Term
4-Year Term
4-Year Term
4-Year Term
December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


VACo Preliminary Legislative Program 2024.


VDOT November 2023 Report.


REQUESTS


RC General Election - Abstract of Votes - November 7, 202:


RC BOS & RC IDA Tobacco Region Opportunity Fund Performance


Agreement (TROF) - $146,000…

DHCD Community Development Block Grant #19-14-36 (Belfast Waterline

Extension, Phase Il) Administrative & Conditional Closeout…

VDOT Dante Depot Project — Certificate of Substantial Completion…

Russell County
Agenda                        Board of Supervisors         December 11, 2023
Amended 12/11/2023
Russell County Page 3


VDOT No-Cost Rural Addition Resolution Rte. 836 Extension -

Culberson Lane……………………………………………………………………………C-7


RC School Board Reversion Funds Appropriation & Reallocation

concerning the 2% Employee Salary by the General Assembly…………………C-8


RC DSS Board Appropriation of Funds concerning the 2% Employee

Salary by the General Assembly………………………………………………………C-9


DCJS Law Enforcement Equipment Grant - $542,000 ($61,000 Increase)…….C-10


RC Sheriff, Lebanon & Honaker Police “Shop With A Cop” Donation…………C-11


Library of Virginia Revised State Grant-In-Aid FY 2024 - $128,394…………….C-12


VDEM Emergency Management Performance Grant - $7,500……………………C-13


RC Emergency Burn Ban Resolution Cancellation………………………….…….C-14


Potesta Master Agreement for Engineers & Environmental Services

Contract Six-Month Extension…………………………………………………………C-15


VDH & RC BOS Service Agreement – RC Health Department……………………C-16


RC Operational Medical Director (OMD) Contract for Services…………………C-17


VDOT Resolution – Russell County Coal Haul Road Plan – Rte. 615 Gravel

Lick Road Improvements - $100,000…………………………………………………C-18


RC Planning Commission – CL Dale Construction Review………………………C-19


Honaker & Castlewood Canneries Closure Date……………………………………C-20


County December Holiday Payroll & Schedule….…………………………………C-21


RC BOS January 2024 Regular Board Meeting……………………………………C-22


VDOT Dante ATV Route Study – T&L Engineering - $4,990………………………C-23


BOARD DISCUSSIONS & REMINDERS
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
Agenda Board of Supervisors December 11, 2023
Amended 12/11/2023


VDOT No-Cost Rural Addition Resolution Rte. 836 Extension -
Culberson Lane…


RC School Board Reversion Funds Appropriation & Reallocation
concerning the 2% Employee Salary by the General Assembly…


RC DSS Board Appropriation of Funds concerning the 2% Employee
Salary by the General Assembly.


10.DCJS Law Enforcement Equipment Grant - $542,000 ($61,000 Increase)…
11.RC Sheriff, Lebanon & Honaker Police “Shop With A Cop” Donation


Library of Virginia Revised State Grant-In-Aid FY 2024 - $128,394…


DEM Emergency Management Performance Grant - $7,500…


14.RC Emergency Burn Ban Resolution Cancellation…
15.Potesta Master Agreement for Engineers & Environmental Services
Contract Six-Month Extension.
16.VDH & RC BOS Service Agreement — RC Health Department…
17.RC Operational Medical Director (OMD) Contract for Services…
18.VDOT Resolution - Russell County Coal Haul Road Plan — Rte. 615 Gravel
Lick Road Improvements - $100,000…
19.RC Planning Commission — CL Dale Construction Review…
20.Honaker & Castlewood Canneries Closure Date.
21.County December Holiday Payroll & Schedule…


RC BOS January 2024 Regular Board Meeting…


VDOT Dante ATV Route Study — T&L Engineering - $4,990…


BOARD DISCUSSIONS & REMINDERS
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
Russell County Page 3
Agenda                        Board of Supervisors         December 11, 2023
Amended 12/11/2023
Russell County Page 4
• Treasurer’s Report ………………………………………………………………………D
• RC IDA ………………………………………………………………………………………E
• RC PSA ……………………………………………………………………………………F
• Castlewood W&S …………………………………………………………………………G
• RC Tourism……………………………………………………………………………….H
• RC Planning Commission ………………………………………………………………I
• Conference Center………………………………………………………………………J
• RC Transportation & Safety……………………………………………………………K

• RC Cannery Reports…………………………………………………………………….L
• RC Building Inspector……………………………………………………………………M
• RC Litter Report………………………………………………………………………….N
Agenda Board of Supervisors December 11, 2023
Amended 12/11/2023
Treasurer’s Report.
RC IDA.
RC PSA
Castlewood W&S
RC Tourism…
RC Planning Commission .
Conference Center.
RC Transportation & Safety.
RC Cannery Reports.
RC Building Inspecto
RC Litter Report.
Russell County Page 4
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Board of Supervisors   Information Item
137 Highland Drive                                     Presenters - Various
Lebanon, VA 24266
   Meeting: 12/11/23      6:00 PM 

Presentations


Board of Supervisors Service Plaques – Tim Lovelace, Carl Rhea, & Oris Christian


RC Fair Association Report – Donna Meade


Staff Recommendation:
Presentation – Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
• Various
Board of Supervisors Information Item
137 Highland Drive Presenters - Various
Lebanon, VA 24266
12/11/23
Meetin: PM
Presentations


Board of Supervisors Service Plaques — Tim Lovelace, Carl Rhea, & Oris Christian


RC Fair Association Report —- Donna Meade


Staff Recommendation:
Presentation — Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:

Various

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Appreciation Award
Presented to
Yim Lovelace
In Sincere appreciation for outstanding service
to
Russell County
Supervisor, District 1
January 1, 2016 - December 31, 2023
Appreciation Award
Presented to
Cart Phea
In Sincere appreciation for outstanding service
to
Russell County
Supervisor, District 3
January 1, 2016 - December 31, 2023
Appreciation Award
Presented to
Ons Christian
In Sincere appreciation for outstanding service
to
Russell County
Supervisor At-Large
January 1, 2020 - December 31, 2023
 Board of Supervisors                       Action Item B-1 

137 Highland Drive  Presenter: Chairperson
Lebanon, VA 24266
      Meeting: 12/11/23       6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Minutes
Request approval of the minutes from the following meeting:
o Unapproved minutes of November 13, 2023
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(s):
Motion to approve Board Minutes.
ATTACHMENTS:
• Board Minutes
Board of Supervisors Action Item B-1
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 12/11/23 6:00 PM
Approval of Minutes
Request approval of the minutes from the following meeting:
© Unapproved minutes of November 13, 2023
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(s):
Motion to approve Board Minutes.
ATTACHMENTS:

Board Minutes

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
November 13, 2023
A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
13, 2023 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk Nick
Compton, County Attorney
Absent:
None
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay:  None
Presentations
Stacy Martin, Vet Fest thanked the Board for all the support of Vet Fest and presented them with a
Flag.
New Business
November 13, 2023
Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
13, 2023 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk Nick
Compton, County Attorney
Absent:
None
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay: None
Presentations
Stacy Martin, Vet Fest thanked the Board for all the support of Vet Fest and presented them with a
Flag
New Business
APPROVAL OF THE OCTOBER 02, 2023 MINUTES
Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to
approve the October 02, 2023 minutes and dispense with the reading thereof.
The vote was:
Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca
Dye
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors
to approve general county expenditures in the amount of $1,436,583.70 including reoccurring and
withholdings.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris
Christian
Nay:  None
Committee Appointments
CATHERINE PRATT AND JASON GULLET RE-APPOINTED TO THE DANTE COMMUNITY
CENTER BOARD
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
reappoint Catherine Pratt and Jason Gullet to the Dante Community Center Board for (2) two-year
terms, said terms ending October 12, 2025.
The vote was:
Aye: David Eaton, Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay:  None
GREG STOOTS APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
appoint Greg Stoots to the Russell County Planning Commission for a (4) four-year term, said term
ending October 01, 2027.
The vote was:
Aye: Rebecca Dye, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Oris
Christian
Nay:  None
APPROVAL OF THE OCTOBER 02, 2023 MINUTES
Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to
approve the October 02, 2023 minutes and dispense with the reading thereof.
The vote was:
Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca
Dye
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors
to approve general county expenditures in the amount of $1,436,583.70 including reoccurring and
withholdings.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris
Christian
Nay: None
Committee Appointments
CATHERINE PRATT AND JASON GULLET RE-APPOINTED TO THE DANTE COMMUNITY
CENTER BOARD
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
reappoint Catherine Pratt and Jason Gullet to the Dante Community Center Board for (2) two-year
terms, said terms ending October 12, 2025.
The vote was:
Aye: David Eaton, Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay: None
GREG STOOTS APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
appoint Greg Stoots to the Russell County Planning Commission for a (4) four-year term, said term
ending October 01, 2027
The vote was:
Aye: Rebecca Dye, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Oris
Christian
Nay: None
JIM EATON RE-APPOINTED TO THE CPEDC
Motion made by Rebecca Dye, second Steve Breeding and duly approved by the Board of Supervisors
to re-appoint James Eaton, Jr. to the Cumberland Plateau Economic Development Commission for a
(1) one year term, said term ending October 12, 2024.
The vote was:
Aye: Rebecca Dye, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace and Oris Christian
Nay:  None
Abstain:  David Eaton
Citizen’ Comment
The Chair opened citizens’ comment.
The following citizens spoke in opposition to the proposed private landfill at the Moss III site.
Several different issues were mentioned including leakage, air quality, pollution impacting the Clinch
River, decrease in property values, decrease in tourism, etc.  They also asked that the BOS have a
more open and transparent dialog concerning this project and asked that they vote NO when asked to
approve this landfill.
Amy Branson
Josh Burgess
Billy Johnson
Gary Hughes
Elijah Cordle
Angie McGlothlin
Jared Ring
Branyan Musick
Darnis Salyer
Kristen Caudill
Shelia Ball
Darryl Runfrey
Patricia Lester
McClannahan
Kerry McCormick
Donna Fields
Curtis Salyers
Tammy Garrett
Jim Lyttle
David Ball
Stanley Keen addressed the Board concerning a road safety issue in the Lynn Springs area of Route
632.
The Chair closed citizens’ comment.
JIM EATON RE-APPOINTED TO THE CPEDC
Motion made by Rebecca Dye, second Steve Breeding and duly approved by the Board of Supervisors
to re-appoint James Eaton, Jr. to the Cumberland Plateau Economic Development Commission for a
(1) one year term, said term ending October 12, 2024.
The vote was:
Aye: Rebecca Dye, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace and Oris Christian
Nay: None
Abstain: David Eaton
Citizen’ Comment
The Chair opened citizens’ comment.
The following citizens spoke in opposition to the proposed private landfill at the Moss Il site
Several different issues were mentioned including leakage, air quality, pollution impacting the Clinch
River, decrease in property values, decrease in tourism, etc. They also asked that the BOS have a
more open and transparent dialog concerning this project and asked that they vote NO when asked to
approve this landfill
Amy Branson
Josh Burgess
Billy Johnson
Gary Hughes
Elijah Cordle
Angie McGlothiin
Jared Ring
Branyan Musick
Darnis Salyer
Kristen Caudill
Shelia Ball
Darryl Runfrey
Patricia Lester
McClannahan
Kerry McCormick
Donna Fields
Curtis Salyers
Tammy Garrett
Jim Lyttle
David Ball
Stanley Keen addressed the Board concerning a road safety issue in the Lynn Springs area of Route
632.
The Chair closed citizens’ comment.
County Administrator Reports and Requests
APPROVAL OF THE ANNUAL TURKEY DONATIONS
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors
to approve the annual holiday turkey certificates for the community and county employees.
The vote was:
Aye: Steve Breeding, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca
Dye
Nay:  None
APPROVAL OF A BURN BAN RESOLUTION FOR RUSSELL COUNTY
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve a Burn Ban Resolution for Russell County effective immediately.
The vote was:
Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris
Christian
Nay:  None
APPROVAL OF GENERAL REGISTRAR AND ELECTORAL BOARD SALARIES FOR 2023/2024
Motion made Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the 2023/2024 Authorized General Registrar & Local Electoral Board Member Salaries for
Russell County.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris
Christian
Nay:  None
APPROVAL OF A VDEM PSAP STAFFING RECOGNITION GRANT IN THE AMOUNT OF $30,000
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
accept and appropriate a VDEM PSAP Staffing Recognition Grant in the amount of $30,000.
The vote was:
Aye: David Eaton, Oris Christian, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Carl
Rhea
Nay:  None
APPROVAL OF A $5000 VA911- FY24 DATA MAIN. & DATA TRANSFER GRANT
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
accept and appropriate a VA 911 Services Board – FY 24 Data Maintenance & Data Transfer Grant in
the amount of $5000.
County Administrator Reports and Requests
APPROVAL OF THE ANNUAL TURKEY DONATIONS
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors
to approve the annual holiday turkey certificates for the community and county employees.
The vote was:
Aye: Steve Breeding, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca
Dye
Nay: None
APPROVAL OF A BURN BAN RESOLUTION FOR RUSSELL COUNTY.
Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
approve a Burn Ban Resolution for Russell County effective immediately.
The vote was:
‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris
Christian
Nay: None
APPROVAL OF GENERAL REGISTRAR AND ELECTORAL BOARD SALARIES FOR 2023/2024
Motion made Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the 2023/2024 Authorized General Registrar & Local Electoral Board Member Salaries for
Russell County.
The vote was:
Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris
Christian
Nay: None
APPROVAL OF A VDEM PSAP STAFFING RECOGNITION GRANT IN THE AMOUNT OF $30,000
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
accept and appropriate a VDEM PSAP Staffing Recognition Grant in the amount of $30,000.
The vote was:
Aye: David Eaton, Oris Christian, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Carl
Rhea
Nay: None
APPROVAL OF A $5000 VA911- FY24 DATA MAIN. & DATA TRANSFER GRANT
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
accept and appropriate a VA 911 Services Board — FY 24 Data Maintenance & Data Transfer Grant in
the amount of $5000.
The vote was:
Aye: Oris Christian, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace and Rebecca
Dye
Nay:  None
APPROVAL OF A VDOT SPEED STUDY FOR RTE. 932, LYNN SPRING ROAD
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve a VDOT speed study for Rte. 632, Lynn Springs Road.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou
Wallace
Nay:  None
APPROVAL OF THE RC COURTHOUSE SKANSKA PROJECT MGMT SERVICES AGREEMENT
Motion made by Oris Christian, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Russell County Courthouse Skanska Project Management Services Agreement.
The vote was:
Aye: Oris Christian, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, David Eaton and Rebecca
Dye
Nay:  None
APPROVAL TO ADVERTISE FOR A HUMAN RESOURCE & PAYROLL POSITION FOR THE
COUNTY ADMINISTRATOR’S OFFICE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
advertise for a Human Resource & Payroll position for the County Administrator’s office.
The vote was:
Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian
Nay:  Lou Wallace
APPROVAL OF DANTE DOWNTOWN REVITALIZATION COMPREHENSIVE COMMUNITY
DEVELOPMENT IN THE AMOUNT OF $60,000.
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors
to approve a DHCD CDBG Planning Grant – Dante Downtown Revitalization Comprehensive
Community Development in the amount of $60,000.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris
Christian
Nay:  None
The vote was:
Aye: Oris Christian, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace and Rebecca
Dye
Nay: None
APPROVAL OF A VDOT SPEED STUDY FOR RTE. 932, LYNN SPRING ROAD
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve a VDOT speed study for Rte. 632, Lynn Springs Road.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou
Wallace
Nay: None
APPROVAL OF THE RC COURTHOUSE SKANSKA PROJECT MGMT SERVICES AGREEMENT
Motion made by Oris Christian, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Russell County Courthouse Skanska Project Management Services Agreement.
The vote was:
Aye: Oris Christian, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, David Eaton and Rebecca
Dye
Nay: None
APPROVAL TO ADVERTISE FOR A HUMAN RESOURCE & PAYROLL POSITION FOR THE
COUNTY ADMINISTRATOR’S OFFICE
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
advertise for a Human Resource & Payroll position for the County Administrator’s office.
The vote was:
Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian
Nay: Lou Wallace
APPROVAL OF DANTE DOWNTOWN REVITALIZATION COMPREHENSIVE COMMUNITY
DEVELOPMENT IN THE AMOUNT OF $60,000.
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors
to approve a DHCD CDBG Planning Grant - Dante Downtown Revitalization Comprehensive
Community Development in the amount of $60,000.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris
Christian
Nay: None
APPROVAL OF A DEQ LITTER PREVENTION & RECYCLING PROGRAM GRANT IN THE
AMOUNT OF $25,440
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
accept and appropriate the DEQ Litter Prevention & Recycling Program Grant in the amount of
$25,440.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay:  None
NATIONAL OPIOID SETTLEMENT PAYMENT IN THE AMOUNT OF $15,156.81
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
approve a National Opioid Settlement Payment in the amount of $15,156.81.
The vote was:
Aye:  Rebecca Dye, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Oris
Christian
Nay:  None
APPROVAL OF THE RC LANDFILL PROFESSIONAL SERVICES - TRC ENGINEERS, INC
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Russell County Landfill Professional Services – TRC Engineers, Inc.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris
Christian
Nay:  None
APPROVAL TO SET THE NEXT BOARD MEETING FOR DECEMBER 11, 2023 AT 6:00 PM
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors
to set the Board of Supervisors meeting for Monday, December 11, 2023 at 6:00 pm.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris
Christian
Nay:  None

Clerk of the Board                                                Chairperson
APPROVAL OF A DEQ LITTER PREVENTION & RECYCLING PROGRAM GRANT IN THE
AMOUNT OF $25,440
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
accept and appropriate the DEQ Litter Prevention & Recycling Program Grant in the amount of
$25,440.
The vote was:
Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca
Dye
Nay: None
NATIONAL OPIOID SETTLEMENT PAYMENT IN THE AMOUNT OF $15,156.81
Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to
approve a National Opioid Settlement Payment in the amount of $15,156.81.
The vote was:
Aye: Rebecca Dye, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Oris
Christian
Nay: None
APPROVAL OF THE RC LANDFILL PROFESSIONAL SERVICES - TRC ENGINEERS, INC
Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve the Russell County Landfill Professional Services - TRC Engineers, Inc.
The vote was:
Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris
Christian
Nay: None
APPROVAL TO SET THE NEXT BOARD MEETING FOR DECEMBER 11, 2023 AT 6:00 PM
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors
to set the Board of Supervisors meeting for Monday, December 11, 2023 at 6:00 pm.
The vote was:
Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris
Christian
Nay: None
Clerk of the Board Chairperson
                                                  Board of Supervisors                         Action Item B-2 

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
    Meeting: 12/11/23      6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Expenditures
Request approval of the County’s November 2023 Monthly Expenditures:
STAFF RECOMMENDATION(s):

County’s November 2023 Monthly Expenditures are in compliance with budget and operational
services.
SUGGESTED MOTION(s):
Motion to approve County’s November 2023 Monthly Expenditures.
ATTACHMENTS:
• November 2023 Monthly Expenditures
Board of Supervisors Action Item B-2
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 12/11/23 6:00 PM
Approval of Expenditures
Request approval of the County’s November 2023 Monthly Expenditures:
STAFF RECOMMENDATION(s):
County’s November 2023 Monthly Expenditures are in compliance with budget and operational
services.
SUGGESTED MOTION(s):
Motion to approve County’s November 2023 Monthly Expenditures.
ATTACHMENTS:

November 2023 Monthly Expenditures

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
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563.30 363130 “eroo-onnoie-ssox- =~
563/30, Be2a0 +
75.00 ‘75109 4100-o13010-2002- =~
280108, 250.00 4200-033010-3002- =~
280.00 350100 +
5189 $185 <200-042400-sen5- =~
23130 i300 iee-eeaeog-sans- >
alts iis +
25.96 25156 aioo-onno10-se13- ==
23.79 @1.77 a100-ost0a0-san1- ==
pcm niin
prreer) 5ies6a 4200-023020-3006- =~
jielss putes +
140100, 32018@ “exoo-o22020-seon- =~
140"00, Leoloe +
206,00 206.00 “e2oo-oaa0z0-sean- =~
2,324.50 2,324.80 4t00-013010-3002- =
21324/80, 21324150
330"00 ‘230.00 4200-013010-3002- =~
30108, Baelee =
410163, {hor63 “¢rao-o2s020-3002- =~
bree) ole +
32077 32.77 4300-011020-3007- =~
380.85 ageles @looconvaz0-3007- >>
Gre aie +
250.00 250.00 sio0-o1so10~3002- =~
250700, 250.00
Gelse Ziels8 szoo-ou3010-2002- =
2,480.96 2,460.94 42¢0-013030-3002- ==
21ano 94 2/4an 96 +
78.00 35/80 4100-ea3020-s002- =~
35.00 7300
230109, 230.00 Axoo-oise1e-2002- =~
230.00 230.00 ~
60.00 0.00 aroc-cazs00-saor- =~
ain’oo s$olog #i00-o4ze00-seot- >=
Fe.00 5.00 aiog-oa2e00-sa0r~ ==
245/00, 24slog +
230.00 230.08 €100-023030-3002- =~
230.00 Baolee +
ape6o 12/05/2023 |A/P CASH REQUIREMENTS PRE-LTST COMBRIY -001  FUNDHSLOO pe 4
DUB oArE _nw.oare vexpor pwvorce cunss __sn0ss pom. Mer eur ¢/e Accomm B08
Hefii/a0e3 T1/o0/2003 004220 WONARER KAVDYN 32072023 20 330-00 350-00 fLe9-oss0L0-3002- ==
$2/ii/2003 11/57/2008 904220 HONARER EASTLYN 11072023 20 1585 gies suoe-oa30n0-s501- >
278185 ans.as +
2/21/2023 13/07/2023 008698 Home TeRRY 11072023 20 230.00 330.88 ¢100-029030-3002- =~
230.00 230100 +
12/11/2023 12/22/2023 000308 HONAKER TZRS SE 301699 Fas38 Jaa.78 s100-oazago-seca- =~
reer) 3.48 +
22/13/2023 11/07/2029 04999 HURT ANGELA M 11072029 20 330/00, 250.00 s100-ciz010-2002- =~
230108, 230100 +
32/21/2022 9/25/2023 a3ase imovaTIve Tear 3916 fe7’50 Sepiso ¢300-022020-2005- ==
$2/ai/20as 10/2¢/2002 Goaase TmNOVATIVe TECH 3952 262180 pels ¢oo-0s2080-3005- ==
i2/2i/a0zs 12/19/2082 Soaese INNOVATIVE TECH 3965, 2387/50 a.3e7180 tugo-ouaseo-s00a- >
ip/iz/20as 12/27/2023 002866 TIMOVATIVE TECH 3365, 235:00 225.90 €1g0-o5ean-a03e- ==
32/24/2023 12/37/2023 vosees TOvaTrvS TECK 3965 37/50, S70 aneo-072010-3009- =
32/1/2029 12/27/2023 003866 TAOVATIVE TECK 3965 900-00, geoleg si0p-09¢010-7086- ==
12/ia/aee3 11/37/2023 o3e66 INNOVATIVE TECK 3965, 590108 Sro.0o ¢ion-9s010-7os6- >=
ip/ti/a0es 12/27/3033 003866 DvOvATTVE TECH 3366 75.00 eia0 200-012300~-3002- =
i2/it/20e03 11/19/2029 Qosese DMOVATIVE TACK 3967 7800 36.00 209-¢a2300-3002- =>
L2/ii/acas 1/27/2028 03e66 MOVATIVE TECH 3968 78.09 gla 4uea-o2z00-sens- ==
32/21/2003 11/27/2023 gosase THKOVATIVE TECK 3969, 1500 qeiso Gae-ovaord-so0s» =
i2/ai/20e3 11/29/2003 Goasse TINOVATIVE TECK 3372, 250100, 10100 #100-osao1c-a0zs- =
{ayai/a0as 12/37/2023 vosess iaNOvATTVE TECK 3972 537/50, G37.50 aipe-ouzs00-30020 ==
{2/az/aoas 12/37/2003 oo2ese TIMOVATIVE TBCK 3973, 220.00, 2i0198 a1p0-032050-3008- >
32/11/2028 14/37/2023 03866 TNNOVATTVE TECH 3979 75.00 J$l00 sioa-osz0s0-3008- =~
5,242.50 5,242/50 +
tg/1i/2023 31/07/2023 001095 GESSHE PAUL B 11072023 20 330-00 3ho.08 “¢z00-029020-3002- =~
ie/ii/ates luer/o0aa 01095 JESSEE PAUL B 12072023 20 per ila ¢u0d-oasono-ss0a- =
Le/ai/2oaa 12/07/2023 001098 JeSseE PAUL 8 Lio72023 cvs 20 30100, Soleo sioo-ox3oie-3002- ==
peaess aails2 +
32/24/2023 12/07/2023 002059 gasses CLAUDBTT 11072023 20 250.00 220100 s100-o1s010~3002- =~
330108, Fae.e *
2/33/2023 13/07/2023 004673 soMmSON GuEID 8 11072023 20 280108 350100 “4x00-0s3010-3002-
380.08, 350.90 +
22/21/2023 11/07/2022 003075 somNsow venxoN 32072023 20 330100 330.00 4100-023020-3002- ==
iz/ii/aeaa 11/09/2029 003075 JOHNSON VERNON 32072023 20 Eterd felda tueaceasozo-ssoa- +
Freer’ akols ©
32/21/2023 12/07/2022 00¢783 sotwsTON TARRY 12072029 20 preiers Biel3s “stoe-onzo10-3002- =~
fale Bela +
ia/ia/2eas 34/21/2023 909955 ONES mrcHELLE suPT2S NovIS 23 4,750.00 4.350100 “stoo-o3s010-sa08- =
arig0"0a 380.00 +
12/11/2023 12/07/2023 004773 gUSTICE HEATHER 11072023 20 230.00, 230108 #200-929020-3002- =~
330/00 330-00 +
32/21/2022 11/07/2023 005225 KEEN TAKA aa072023 20 230.00 230.08 ¢100-022020-3002- =~
230.00 330/00 +
39/24/2023 11/07/2023 oa4ss2 KrseR smmmA 12072023 20 230.00 230.00 s200-012010-2002- ==
3o.00 330.00 ~
32/24/2023 12/20/2023 000359 WIK RAPE 3e10-726522 42.00, {2/00 4i00-922020-5e01- ==
43.00 foioe +
12/11/2023 21/22/2023 D0a546 LEAP 3662406 an2’ss an2163 “¢g0-a73010-3002- =~
irae ia’s9 +
22/13/2022 1/07/2023 04672 LinKOUS, BAY 11072023 20 330/00 230,00 s100-012010-2002- =~
230.00 330100 +
32/21/2022 11/07/2029 01218 LYTTLE SHERRY 12072023 20 330"00, Zheleo sroo-cxso10-3002-~
[2/ai/aoaa 11/07/2003 Collie LYTTLE SHERRY 11072025 20 32.40 Geico arg-osoio-ss0l- =
302/40 pealaa +
« secste’'t secote’2
== -zove-prvero-pore” $1-9t6"T fecstes oe eeoeLott wisi ‘WaMns esB¥00 Ezoz/uo/tE eeoz/tt/et
20-08 bo-es
= = -eope-oroero-pots” 0076s bares, ot exoeeott xiugna ATISEE PELE eCoz/LO/TT ez0z/T4/eE
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= = -tors-osoteo-vorr” $9902 Serve ceetsreree 1) smvom xmzie e9evo0 ecoz/ez/tt czoe/tt/z1
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= -zove-ptoete-vety” 90°05 bo’8s oe eeoeeort —wszess owe cersee ezoe/co/tt exoe/tt/et
, beeee’e be ee8"e

— = -zave-otere-core” aeveza’e be-eeee oe ezoeuort memuumy xorenea Lt6c00 €202/40/tT exoe/tt/et
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= = -aovs-ozoeve-oors” 2079st 2or9et oveser-e¥6t a oun ATIEEELO EztEDO ExoE/ET/TT ezoe/tT/Et

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90°a52 bo-ose

== -zove-oroeto-oote” 89-082 eo-ase ce eeoecort 1 SIXeTe xorsMN seE¥00 ELOe/Lo/TT eeoe/tt/et
== -toss-prvete-oore” 2-82 be3e. cz ecoreort Yiazowra wusoN Zs9e00 Ezoe/uo/tt eeoe/tt/eT
L Nepvecoroero-oort 90-oee So-oee ta Ecoecoet viurourn uanom 2o9e00 ee0e/co/er eene/tt/et
= = -zooe-oroete-oors” 99°Dee co-oee oz EZOELOTE  GUNIOTH UEROK OS8E00 ezoZ/uo/TT ceDE/TE/eE
5 Doro8e 20-082
== -zooe-oreeso-o0r»” 60-082 oo"08e oe ecozeort waRIT “atamton o¥v¥00 exoz/L0/tt ceoz/T4/et
<= -zege-orerto-oore” 80-088 50-088 ve exozott STAT E¥OOR costoe ezoz/Lo/tr exoZ/TT/eT
== -toss-ororto-oots” 65°9tt e5-9te ce nok © mane swoN peveee eZ02/t0/tE evoe/tt/et
90-8091 oo-se9"t
== -eope-peoreo-ootr” G0-s53 bo-ses areoetos oxmssioo atreoK ueetoe €20z/70/2r ceoe/tt/et
Il Tegoelbeores-ooty oo-ose e0-a6e beeettos srxasotes asieox Leceeo eeoe/t0/ti eeoz/tt/et
SL Tepoeoeotes pote bo-ost eo-ast sestoroorse Sinusioa aizeoe Leeeoo ee0e/Le/0t eeoe/tt/et
a Dy noe te ob-voe‘e
= = -zoys-vereto-vory” ov’Lar’e Oerdon’e Torveertt Nuss cEoouRADR 940%00 €x0e/SE/OT EzoZ/tI/ET
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== -toss-oreere-o0te” e9-te torte 2 eeoecort —-xane srem Y¥t00 ¢z0z/L0/tE ezoz/tt/et
I Lesecereera-cory oo-aee bo-oee be Eeocott ant dave Ltptoa ezoe/uo/tt eeoe/tt/et
'. bavose bo-ese
= = -toge-oroeto-oots” 80-082 bo-o8e oz ExozLort — WeRNEEE XODDH GzPPOG ExOE/LO/TE eLOZ/tT/eT
= + -zove-proeto-oot” 60-082 co-0e oc ecoceeT AMIE SqgtUNM veer00 Ez0z/co/tt exoe/tt/et
== -zove-proete-nore” 89°982 co-08e oz exozcort Sennen ‘MuLueH zePvo0 ezoz/Lo/tt eeoe/tt/eT
b-9ee oo-aee
= = -eooe-ororro-oors” 99°96 covaee oe ceozcort sane ‘aTESAT s9gtoo ecoe/Lo/TE ceoe/tt/et
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== -voss-ozorso-oory” Se-ert seat ecozeort MOUTHS SILUAT e¥6900 EzOZ/e0/1t ceoz/tt/er
22 Tess"ezorie-cots _ce-ss tee, Eeoesott _Wovsus ssiaa vee €e0e/eo/tr cevzstH/er
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paso 12/05/2023
bo pare
Bapij2oes
ieyit/acs
22/11/2023
paat/2023
32/23/2023
32/31/2023
32/21/2023
2/3/2023
32/21/2023
aati023
32/21/2023
ipiij20a3
32/31/2023
i2yity2003
32/11/2003
32/21/2023
32/23/2023
aa/ia/2023
rania/2003
safaj20a9
32/23/2023
32/2/2023
32/31/2023
aAiy2o23
az/aa/2023
32/13/2023
i2yui/z0a3
2/1/2083
12/13/2003
repiiy20e3
az/xi/2003
aayniy2023
aA/023
32/21/2023
22/23/2023
s2puay2023
sapua/203
32/21/2023
33/21/2023
in/z9/2025
tiy20/2023,
12/01/2023
12/01/2003
32/01/2023
32/01/2023
42/01/2023
22/01/2023
32/03/2023
32/02/2023
32/03/2023
32/01/2023
iayaiy2023
32/01/2023
22ye1/2003
31/07/2023
sa/o7/2023
32/07/2023
11/16/2023
niser/2023
11/07/2003
11/07/2003
31/07/2023
52/07/2003
20/03/2023
33/07/2023
31/07/2003
2/07/2023
11/07/2023,
niyer/20a3
nys/2023
21/18/2003
i1yis/2023
an/he/2023
33/07/2023
31/30/2023
nisor/2023
a1/o7/2003
11/07/2023
vewon
soze2
eoaei2
ooaeiz
bozen2
bezels
02812
peseed
bozei2
reseed
02822
boaeia
Goaei2
ans
oases
08636
o0sene
ooaaze
boaa28
vos29
ooa208
beaios
005223
02562
ooase2
003997
ooszs6
ooasie
ovei03
oonoes.
RICOH
macos
RICod
Btcoe
Bicos
Ricos
Ricom
RICOH
RICOH
usa,
Osa
8h,
USA,
Bsa,
Usk,
sn,
owe LISA
ae
Be
ine
ee
ine
ie
ise
se
ise
ie
bie
SRLYERS LOIS
ScumERER BRYA
SCOrr MERBERT W
SHORTER BRIAN
‘SHORTER OTANA
SIZEMORE SHARO
SEEEWORE SHARO
Stzewee SHRRO
surpee cmrsraN
‘SRIDER CHRISTIN
svenrevene
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Be
se
‘STINSON gaNET
smatcr ausrHEss
swnxeonD Deaare
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AJP CASH REQUIREMENTS PRE-LIST COMPA 4-002
worce
Seraiz20
Sosessise2
Soeeseeass
Sosesceoee
Soeasesoa7
Seseses274
Sogasese70
Socesess25
Sosases9eo
Sosesesies
Sogasesz29
Soesseezos
Sosesesai9
aior2023
ieee
sov 29
23072023
230072023
Hogranas
Horzoss cose
yov 29
siora022
Horasa3 cose
31072023
00834742
eo0saai7e2
boosaea7e2
Soosaaa7e3
aao72023
ni072023
5249288-0
aaov2023,
cuss
20
20
20
20
20
umpeatoo mace 6
Ross nr NET aNourr g/t accoue Bow
18.08 3ie.09 4100-052080-3005- ==
10.83 felss dieqceszoso-so0s- =>
18s $188 dioo-oizaso-sc0s-——
3120 Blige 4i00-021020-s005- = =
aes ailas Gio0-caicz0-s005- =
ila Galo ¢10-e3z0s0-s00s- >>
6 [aa doe-oaacaq—s00s- >>
ery selag a100-03s010-s<02- >=
32’s i383 @loocoasolo-sann- ==
3125 3128 ateo-oazozo-s00s- > =
216 2167 aioo-osioz0-s00s- ==
shea ahle2 GLoo-cazoio-sao1- ==
i932 iols2 dzoqoazoio-sais- =
293107 aisles foo-ouzos-se00- >>
Fetaets Hiplaa #oocosz0r0-3005- >
5a5.66 Ses.ee «
30100, 0.09 ¢200-023020-3002-
230.00 230186 «1a0-n3020-3002- =~
30.00 230/00 +
Boole 230.00 stoo-o1se1e-sog2- =~
330.00 230.00 >
69.93 69.98 4100-o73010~sen1- ==
69.38 69.93 +
aes a22188 “¢noo-ontore-ssor- ==
26s faoles ©
230100, 230100 4200-015020-3002- =
230/06, 330/00 +
2,303.00 4,503.08 4100-0n3020-s002- ==
Dee 2162 4100-023020-s502- ==
50100, 0.00 4400-023020-3002-- —
2,955.52 1958182 «
‘500.03 300.09 s100-o13010-seor- =~
500.05, 500109 «
330"00, 330-00 s100-o23010-3002- ==
38.82 pelea aioo-crsoio-sso1- >
50.00 Soleo a:oo-o13010-3002- ==
498182 498182 ©
250/00, 260190 «200-923020-2002- =~
17168 fyigs isocoasoze-ssoa- =
2enes 2e7 es +
Sess e098 4200-021060-5402- =~
3213 32133 teo-o12010-seo1- ==
Eviect 432113 Auoo-o12000-se0n- >=
33153 32113 Gtoo-oxziso-ss0r- ==
persed Peseera
250.00 250.00 ar00-o13010~3002- =~
330.00, 330.00 »
cer alts s200-012300-7002- =~
230106, 330106 “eno0-onsexe-se02- ==
230.00 Baolea +
wie Sela “aaoe-canea0-seor- ==
Freer) was
230.00 330100 100-013010-3002- ==
apogo 12/05/2023
DUE pare.
ia/iz/2023
32/31/2023
12/13/2008
ra/un/20e3
22/11/2028
32/23/2028
32/21/2023
32/21/2023
2/3/2023
aapia/2003
az/11/2023
33/11/2023
32/23/2023
32/22/2023
32/21/2023
12/11/2025
32/31/2023
12/13/2003
32/21/2023
aapus/2023
22/1a/2023
sz/ua/z023
S21/2023
39/23/2023
32/22/2023
a2/1a/2023
12/1/2003
reyity2003
32/11/2023
SBAtv023
32/23/2023
aa/aa/2023
ayv,.pare
Hyenaces
sayse/2023
12/30/2023
ss/or/2029
2/07/3023
31/09/2023
0/26/2023
30/33/2023
31/23/2023
aa/0v/2029
t1yo7/2023
11/07/2003
32/23/2023
inyaiy2023
3/21/2023
33/28/2023
32/28/2023
31/28/2023
12/02/2023
nijor/203
33/28/2023
i1y29/2023
31/21/2023
33/07/2023
31/30/2025
11/30/2023
32/30/2023
iy30/2003,
11/30/2023
32/07/2023
32/07/2023
oousse
o0ase4
boaato
004359
ooeasa
bonesa
cares
oases.
beases
bo336s,
bosses
000733,
coaae7
003479
003893
one
004278
cosea7
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cease?
oS Fa TA
THOWAS FREDA JA
‘TORN OF HONAKER
‘TRC LOCKBOK
[TRENT REAGRE
reer 7,
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TORNER CAE
‘roRNeR HERE
URIPIRST CoaPoR
OMEFIRST CORPOR
Gsrriner ConPoR
UREFIRS? CORPOR
UNEPIRST CORPOR
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VIGIORY TROREES
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WoLLacR PaTLAIP
WELLS FARGO VEN
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ZaNPOGSA NICKEL
A/D CASH REQUIREMENTS PRE-LIST COMPANY 4-001
Torses
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nist
niov2023
asa-o1sa260
sx0072023
320073023
anev2023
730036080
Gracossi00
Lraaassi03
Yra00g7286
3730097288
Ya-RU-090-24
an072023,
309
aa0e
07620087
aig02023
ie2e23
iibeze23
aao7a023
aaov2ea3
TOTAL FOS DUE DATS 12/21/2023
TOIL DUE POR FOND- 4100
cuags
20
a0
fo
20
20
20
unDta100 pce 7
moss ner, NET_awousr G/t accousr Pow
52.40 Sao 4200-019010-ssox- ==
50.00 50.00 s1oe-o1s010-3002- ==
432140, 3200 +
veer ‘30139 “sto0-o7z0g0-s103- =~
3,138.08 3,298109 “¢n00-c4z0z0-3090- ==
3isa‘05 3/ige’o9 +
230100 230108 4100-023020-3002- =~
230.00 330-00 +
Fee.00 Sesl0e ¢ra0-onz020-s002- =~
arae triag si0g-oa3010-ss01- =
eisde ellie +
is2iie {salts “<roo-o7so10-se02- =
279138 2islea s1oo-o7se10-3002- ==
ani8 @2!ie “arov-oszso0-saos- ==
32.38 baie «|
50.00 5000 s200-oxs0z0-s002- ==
5000 50.00 s200-0i30i0~3002- =
190108 30700 +
230.00 230100 «200-023030-3002- ==
330/00 330100 ©
ioe.ee Leas «100-063020-3008- =~
33.39 33.39 aiog-oeaoad-s008- ==
dilee Balog s100-o43020-3008- = -
ceed {ois2 $100-oa3020-s008- ==
33.39 33139 dioo-oe3s20-3008- =>
30.3 20137 $100-0az020-3008- =~
236/52 236.81 +
33,536.50 30,836.50 4200-099000-1013-
38,536.50 3elsae.so +
250.00 ‘250.00 4200-013020-3002- =
280.00 250100 ©
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205,876.43 205,876.45
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22/23/2023
32/23/2023
32/21/2023
32/31/2023
33/31/2023
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a2/ua/2023
pov. pa
iojre/a023
10/23/2003
30/24/2023
32/08/2023
32/20/2023
3073772023
32/28/2023
4/23/2023
an/16/2023
A/D ASH REQUIREMENTS PRE-LIST COMPANY 4-003
aon, savorce
oeaeo2 BALE PRESTON — 2023-33
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DATE _a0V.DRTE vmOR, wozcs
T/ii/a0as 1/30/2009 900383 ATEN BENDER 31302023
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OGAL DUE FoR FUND- 4713
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22/13/2023
12/1/2003
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21/30/2023
21/22/2023
A/P CASH REQUTRENENTS PRE-LIST COMPRIY 4-003
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bes070 WEVSERRY PEST § S260 113-00 Tis.00 | #839-009990-5a07-
005070 NEWEEERY PEST § S261 13.00 Lagloe 4939-083590-5807-
230108, 330100 +
c00see RUSSELL OrL com 35568 racer 3eels4 4939-083990-sx02—
Goosee RUSSELL OTL COM 39758 390.13, Benita ¢a39-003590-8202—
cae) 357107 +
006a0 Tomy OF HONAKER 11302023 Bet 157/27 “4939-003990-s103-
i717 Da +
coca? VERIZON anz22023- 7936 93138 4859-089990-5203-
15.95 33.35 +
‘TOTAL FOR Due DATE 12/21/2023 1,204130 1,208.20
‘TOoAL DUE Po SuND- 4039 2204"20 1,208.20
ROR-DIRECE DEROST? 253,059.08 259/649.08,
DiREcT DEPOSIT oD 00
E-Payable Total t09 00
Poe DOS 253,649.08 253,889.08
°°
Board of Supervisors  Action Item:  B-3
137 Highland Drive Presenter: Chairperson

Lebanon, VA 24266
    Meeting: 12/11/23        6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
  Board Appointments 


Committee Appointments for Board Consideration………………………………B-3

RC Highway & Safety Commission
Linda Cross     2-Year Term           December 31, 2023
Southwest Virginia EMS Council
Maxie Skeen    4-Year Term    December 31, 2023
Community Policy Management Team
Rebecca Dye    4-Year Term    December 31, 2023
Industrial Development Authority (IDA)
Richard Lockridge   4-Year Term    December 31, 2023
Nelson “Tony” Dodi   4-Year Term    December 31, 2023
Donnie Christian   4-Year Term    December 31, 2023
Staff Recommendation:
Presentation – Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
Various



Board of Supervisors
137 Highland Drive
Lebanon, VA 24266
Meeting: 12/11/23
6:00 PM
Action Item: B-3
Presenter: Chairperson
Board Appointments
RC Highway & Safety Commission
Linda Cross 2-Year Term
Southwest Virginia EMS Council
Maxie Skeen 4-Year Term
Community Policy Management Team
Rebecca Dye 4-Year Term
Industrial Development Authority (IDA)
Richard Lockridge 4-Year Term
Nelson “Tony” Dodi 4-Year Term
Donnie Christian 4-Year Term
Staff Recommendation:
Presentation — Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
Various
Committee Appointments for Board Consideration.
December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
[Board Appointments
[Dante Community Center Board Members
[Bobbie Gullett 2 Two Years ‘April 1, 2023
[Arthur Phillips (deceased) 2 Two Years April 1, 2023
Wanda Osborne (does not wish to serve) a Two Years April 1, 2023
[Russell County Public Library Board
Yvonne Dye 4 Three Year June 30, 2023,
(ET TY
[Spearhead Trails
Gilbert “Teddy” Clevinger 2 Three Years August 7, 2023
[Community Policy Management Team
Lonzo Lester Four Year November 4, 2023
[Oak Grove Community Center
Linda Cross 1 Two Years November 1, 2023
Rita “Charlene” Johnson. 1 Two Years November 1, 2023
[Tammy Perry 1 Two Years November 1, 2023
[iohn Perry i Two Years November 1, 2023
Nancy Osborne 1 Two Years November 1, 2023
‘Community Policy Management Team
Rebecca Dye 6 Four Year December 31, 2023
[Highway & Safety Commission
Linda Cross 1 Two Years December 31, 2023
industrial Development Authority
[Donnie Christian G Four Term December 31, 2023
Nelson “Tony” Dodi 5 Four Term December 31, 2023
Richard Lockridge 5 Four Term December 31, 2023
[Southwest Virginia EMS Council
Maxie Skeen| 3 Four Years December 31, 2023
8 November 2023
Dear Steve,
In December, my term on the Russell County Industrial Development Authority will be completed. 1
would love the opportunity to continue serving on the Authority,
During my tenure as member, Vice-Chairman and now Chairman, the Authority have made positive gains
in new jobs and saving jobs in the County (Tate incorporated, JM Conveyors, Bates Family Farm
‘Manufacturing, Modern Chevrolet, Project Bluebird, Virginia local Probation offices, USDA local offices;
etc,}. The Authority secured the agreement that created the largest industrial site in the region (232,
‘acres at Moss 3), Over 25,000 square feet of the Government Center for DSS and VDH have been
renovated by the Authority,
Other accomplishments Include the acquisition of properties which included the Gilmer Property
(Probation; USDA), ACME Building (Bates Family Farm), the Bush Building (Tate Incorporated), and.
Russell Place (Project Bluebird), Without these acquisitions, these “new” jobs would neither have been
imagined nor obtained.
Our Authority has turned over a new leaf regarding accountability by the Authority and its customers.
The Castlewood Log Yard was sold to Hilton Logging, reducing liability to the County. The Trout
Processing Facility by a local individual which the Authority had bank rolled thru VCEDA was placed in
default with the individual paying back the monies to retain the property. The Lebanon Hotel was sold at
the urging of the Authority over several years. Polycap LLC was placed In default by the Authority; and,
we are in negotiations with a signed Letter of Intent (Project Bluebird) to be purchased in the next few
months,
| appreciate you appointing me in the past. | hope that your confidence in me continues.
Best Regards,
Dicky Lockridge, Chairman
Russell County industrial Development Authority
NELSON A. “TONY” DODI, Mayor
DeANNA C. JACKSON, Vice Mayor
ANDREW R SHORTT
KEVIN D. TILLER, Town Attorney
TOWN OF LEBANON
‘Telephone (276) 889-7200 Fax (276) 889-7208
405 West Main Street
P.O. Drawer 309
Lebanon, Virginia 24266
November 28, 2023
Russell County Board of Supervisors
Lonzo Lester, Administrator
137 Highland Drive, Suite A
Lebanon, Virginia 24266
Dear Mr. Lester,
COUNCIL MEMBERS
SCOTT J. GILMER
M. ELIJAH LEONARD,
W. BRADLEY LAMBERT.
J. LEONARD KEGLEY
NINAJ. FIELDS
It is with great pleasure that | recommend Nelson A. “Tony” Dodi to be reappointed to serve another
term for the Russell County Industrial Development Authority, Mrr. Dodi i
well as Russell County.
a great asset to our Town as
Mr. Dodi has served on various boards during his time as Mayor for the Town of Lebanon. He continually
is looking for ways to promote Russell County plus he eagerly supports Industrial growth in our area.
Please feel free to contact me with any questions or concerns.
Sincerely,
Ac,
Andrew R. Shortt,
‘Town Manager
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
DATE OF APPLICATION: 2-96-23
(Please print or type in baci)
vorinepistricr:__
name: Jonghan Eon {\eatoador3
First) (Last) (Email Address)
watncappness: WM Sykes Deve sedber VR 94260
E911 ADDRESS: ai Sykes Dawe
‘TELEPHONENUMBERS: M-90-1497
(Home) (Business) (cally
moressionwocation: Presiest Jousner 3 Qugdadtian Charicel Crogan, Eoojnccr oh Vechs a
X Anonts,
Derek Joke Laine cosine Roitall Cash TINS cohen
Oo
(List no more than 3 ~ in order of preference 3) Kassel Cougtty Tousen
y
OTHER INTERESTS: “OT st worse) Mus laser ey,
Ggerhag Noe UN oy bean Soa
epucation: Wig Solis ond ws gars X college o& Se,
meee pois Usdins Seco ble ea at hice
4A Tnve:
CIVIC OR SERVICE ORGANIZATION EXPERIENCE: ‘Pog 7 & ey Cale Voce.

Oad Teal Qvroeichen (Noaprbt Ocgaircadhoa) SYenss ot Ceudands UO
IF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? \ a
IF YES, PLEASE NAME:
™ Gmail
Online Form Submittal: Board and Committee Application
1 message
Loretta Vance [email protected]
[email protected] [email protected]
To: [email protected], loretta. [email protected]
Board and Committee Application
Name
Email Address
Mailing Address:
E-911 Address:
Phone Number
Fax Number
Board/Committee on Which
You Wish to Serve
Other Interests
Education
Job Experience
Are you currently a registered
voter?
What voting district do you
reside in?
Civic or Service Organization
Experience
Thu, Oct 12, 2023 at 2:23 PM
OCT 19 2023
Philip Addington
[email protected]
293 Greystone DR Castlewood Va 24224
Field not completed.
276-608-5759
Field not completed.
IDA
outdoor recreation, sports, history, and family
HS, some college and various vocation training.
Home Constuction, Class CDL over the road trucking, Norfolk
Southern Railway signal maintenance
Yes
District 2
Volunteer Fireman, coached various little league teams, Active
member and Primitive Baptist Elder, member Russell County
Planning Commision
Are you currently amember Yes
of a Russell County Board or
Committee?
If YES, please name: Russell County Planning Commision
Have you previously served Field not completed.
as a member of a Russell
County Board or Committee?
If YES, please name: Field not completed.
Email not displaying correctly? View it in your browser.
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
DATE OF APPLICATION: ir he lez
‘VOTING DISTRICT:
name:-C-hagle: (Bick) Gi | besn) Madsbole 5 tetescedbend. cor
Fim) ta) a Say
MALLINGADDRISS: RO POL 606  Castuno 2 Sa 2uzey
esuanonss; Te Red Gay Vie Ral costlowsd Ue epee
‘TELEPHONE NUMBERS: orne same. 2VWEe-G08-O6G BL
(Home) (Business) (Cell)
(Please print or type in black ink)
proressionvocation: __ SA\¢S>
BOARDSICOMMITTEE ON WHICH YOUWISHTO SERVE: <E-DA
(List no more than 3 — in order of preference :)
ovmerinterests; Woeses » Fagm p Ovtdeoec
epucaTion: _Qacle}p e— UTE, SA
vonanavece: combrelimcl Rardean  Clirchfii) Lea), VR/io -eles
Weimmmaliversraneela = SF employed — Saape Presert- Hes
CIVIC OR SERVICE ORGANIZATION EXPERIENCE: _ af [
ARE YOU CURRENTLY A MEMBER OFA RUSSELL COUNTY BOARD ORCOMMITTEE? —_y 4 2)
IF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? HO
Chueles CO 2 le be
IF YES, PLEASE NAME:
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
pateoramucanion, (2 Ho /23
(Please print or type in black ink) é
VOTING DISTRICT:
name: _ “Tomme SHRADER Binmy @ gAsFielsyc.com
(rity (Last) (Email Address)
Maitinc Appress: PO Box SS.
B911 ADDRESS: 119608 Hwy IF
‘TELEPHONENUMBERS: —— 276- $90 -A3B23B 276-873-1037
(Home) (Business) (Cell)
proressionvocation: /VaT~ Gas
BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE: IDA
(List no more than 3 – in order of preference :)
OTHER INTERESTS:
EDUCATION:
JOB EXPERIENCE: (Sett-Empleye®) Gas Field Services, the Cfoondeh) May 2004")
SHRADER Commercial FoperTies Ue , SHRADER Land + Tiber ile, ConTiaued
CIVIC OR SERVICE ORGANIZATION EXPERIENCE:
‘ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD ORCOMMITTEE? [YO
AF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? No
IP YES, PLEASE NAME:
Torry frelon. fahola3
OTHER INTERESTS (Continued):
JOBEXPERIENCE (Continued): Camp Creek Oisfosal Servieg We , SHRAMSR LaTerprrces zlle
CIVIC OR SERVICE ORGANIZATION EXPERIENCE (Continued):
Tormey hole 72 lio lag
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
‘Please print or type in black ink)
vow (are Riten
ist) (Last) (Brnail Address)
mamcappress: PO Boy 246 Clevo cand VA ayaas
roiappress: S244 C Loveland Road C Livetrawe VADYAIE
‘TELEPHONENOMBERS: AZ {~ 699-3646
(Home) (Business) (Coll)
PROFESSION/VOCATION:
ROARDS/COMMITTER ON WICH YouwisHTO SERVE: VDOT Hvydway S4€eTY CobgiTleé
} ’
(Listno more than 3 – in order of preference :)
OTHER INTERESTS:
epueations EO )994
sopexeerience: |/oT fof way IMGT Com mi 7 Eb {fbr GYEAVS,
Aoveete co BoS pMerbak Dithc 2 Cylars:
CIVIC OR SERVICE ORGANIZATION EXPERIENCE:
ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? Ves
weves,rueasename: DSc 3 Syprusor, VO6T héluy Sacity, Aes tal TI Kah Bitty
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? Yes
IF YES, PLEASE NAME:
"1A e4ee WEIR c1O-BRM- AUD Cleveland Lifesaving
Ne.
RUSSELL COUNTY BOARD OF SUPERVISORS
BOARD / COMMITTEE APPLICATION
(Please print or type in black ink) Dameon AEeATION 7) Oe
wo Nhe 4 KEV. CISC MH@ Va han. Cond
OC" ea a) onal adios)
umunorooness: /77 Cleve iad. Méxghls Bad.
enon Cle Ave , VB. 20/3.6
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(Home) Business) (Celi)
momsonwecanon: (EGERCY Wibod se PAIDCer ODE: L
conoseanarns ormmcnrarmenione Lieeaency Dyed! Ske vices
(Listno more than 3 ~~ in order of preference) < % LA PE tue AENEN
onmennmesns: (Seles Baptist Chuscd
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cow (olligh. Weg Seed
JODEXPERINCE: , SE eles im tht Akt EMS.
cacocawatmawiannawmmee Loft fins cLinbaad (3 lp) stele
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; —————— 2
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HAVB YOU PREVIOUSLY SERVED AS A enuf OF ARUSSBLL COUNTY BOARD OR COMMITTEE? YE Ss
is acs Ap. bap Vac
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Board of Supervisors  Action Item C-1 – C-21
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
                 Meeting: 12/11/23         6:00 PM 

County Administrator Reports & Requests
The County Administrator Reports & Request for December 2023:
REPORTS


VACo Preliminary Legislative Program 2024…………………………………………C-1


VDOT November 2023 Report…………………………………………………………C-2


REQUESTS


RC General Election – Abstract of Votes – November 7, 2023……………………C-3


RC BOS & RC IDA Tobacco Region Opportunity Fund Performance

Agreement (TROF) - $146,000…………………………………………………………C-4


DHCD Community Development Block Grant #19-14-36 (Belfast Waterline


Extension, Phase II) Administrative & Conditional Closeout……………………C-5

VDOT Dante Depot Project – Certificate of Substantial Completion……………C-6
VDOT No-Cost Rural Addition Resolution Rte. 836 Extension -

Culberson Lane……………………………………………………………………………C-7


RC School Board Reversion Funds Appropriation & Reallocation

concerning the 2% Employee Salary by the General Assembly…………………C-8


RC DSS Board Appropriation of Funds concerning the 2% Employee


Salary by the General Assembly………………………………………………………C-9


DCJS Law Enforcement Equipment Grant - $542,000 ($61,000 Increase)…….C-10


RC Sheriff, Lebanon & Honaker Police “Shop With A Cop” Donation…………C-11


Library of Virginia Revised State Grant-In-Aid FY 2024 - $128,394…………….C-12


VDEM Emergency Management Performance Grant - $7,500……………………C-13


RC Emergency Burn Ban Resolution Cancellation………………………….…….C-14


Potesta Master Agreement for Engineers & Environmental Services

Contract Six-Month Extension…………………………………………………………C-15


VDH & RC BOS Service Agreement – RC Health Department……………………C-16


RC Operational Medical Director (OMD) Contract for Services…………………C-17


VDOT Resolution – Russell County Coal Haul Road Plan – Rte. 615 Gravel


Lick Road Improvements - $100,000…………………………………………………C-18
Board of Supervisors Action Item C-1 - C-24
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
Meeting: 12/11/23 6:00 PM
County Administrator Reports & Requests
The County Administrator Reports & Request for December 2023:
REPORTS


VACo Preliminary Legislative Program 2024…


VDOT November 2023 Report…


REQUESTS


RC General Election — Abstract of Votes — November 7, 2023…


RC BOS & RC IDA Tobacco Region Opportunity Fund Performance
Agreement (TROF) - $146,000…


DHCD Community Development Block Grant #19-14-36 (Belfast Waterline
Extension, Phase Il) Administrative & Conditional Closeout.


No
VDOT Dante Depot Project — Certificate of Substantial Completior
VDOT No-Cost Rural Addition Resolution Rte. 836 Extension -
Culberson Lane.


RC School Board Reversion Funds Appropriation & Reallocation
concerning the 2% Employee Salary by the General Assembl.


RC DSS Board Appropriation of Funds concerning the 2% Employee
Salary by the General Assembly…


DCJS Law Enforcement Equipment Grant - $542,000 ($61,000 Increase)…


RC Sheriff, Lebanon & Honaker Police “Shop With A Cop” Donatio!


12, Library of Virginia Revised State Grant-In-Aid FY 2024 - $128,394.

VDEM Emergency Management Performance Grant - $7,500…

14, RC Emergency Burn Ban Resolution Cancellation…


Potesta Master Agreement for Engineers & Environmental Services
Contract Six-Month Extension.


VDH & RC BOS Service Agreement — RC Health Department…


RC Operational Medical Director (OMD) Contract for Services.


VDOT Resolution — Russell County Coal Haul Road Plan — Rte. 615 Gravel
Lick Road Improvements - $100,000…


RC Planning Commission – CL Dale Construction Review………………………C-19


Honaker & Castlewood Canneries Closure Date……………………………………C-20


County December Holiday Payroll & Schedule….…………………………………C-21


RC BOS January 2024 Regular Board Meeting……………………………………C-22


STAFF RECOMMENDATION(s):
Board Discretion.
SUGGESTED MOTION(s):
Board Discretion.
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
http://www.russellcountyva.us/
http://www.russellcountyva.us/
49. RC Planning Commission — CL Dale Construction Review…


Honaker & Castlewood Canneries Closure Date.


County December Holiday Payroll & Schedule…


22, RC BOS January 2024 Regular Board Meeting,
‘STAFF RECOMMENDATION(s):
Board Discretion.
SUGGESTED MOTION(s):
Board Discretion.
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russelleountyva.us
Russell County BOS
VDOT Update

December 4, 2023
Board Action Requests
The Residency reiterates the following request:
The Coal Committee authorized $100,000 in funds for repairs to Route 615 (from Chaney Creek to Back Valley)
at its April 13, 2023, meeting. If the Board has not already done so, a resolution by the Board allocating the coal
severance tax funds to the work on the route is needed. A resolution adopting the overall coal road plan is
acceptable with a copy of the coal road plan referenced in - and attached - to the resolution with the Route 615
project shown in the plan.  (See attached letter)
The Residency also requests approval of a resolution (previously submitted to the County Administrator) to add a
short section of Route 836 (Culberson Lane – near the Farm Co-op on Alternate Route 58) to the VDOT
secondary road system.
Maintenance Activities - Completed
Maintenance crews are actively involved in a variety of activities including:
Maintenance work (spreading gravel, blading) was conducted on Route 640.
Shoulder repairs were completed on portions of Route 19.
Ditching and pipe clearing operations were completed portions of Routes 82, 600 and 648.
Pipe replacements completed include two pipes on Route 65 near the Scott County Line and a single
pipe on Route 667.
Boom Ax / Tree Trimming & Brush cutting operations were completed on portions for the following routes:
71, 609, 653, 661, 669 and 682.
Pothole patching was completed on portions of routes 19, 67, 620 and 648.
A slope repair was completed on Route 608.
Maintenance Activities - Planned
• Slope stabilization / slide repair on Route 621.  This work as a ‘time of year’ restriction on it which
prevents work from being done during certain months due to environmental concerns.
• Boom ax work on various routes throughout the County.
• Pavement Repairs (machine patching) on Route 615 (CST funded – See Board request above)
• Debris removal on various routes (down trees and rocks/slides).
• Removal of dead trees on Routes 80 (Hayter’s Gap), 71, and 65.
Steve Breeding
Highlight
Board Action Requests
The Residency reiterates the following request:
The Coal Committee authorized $100,000 in funds for repairs to Route 615 (from Chaney Creek to Back Valley)
at its April 13, 2023, meeting. If the Board has not already done so, a resolution by the Board allocating the coal
severance tax funds to the work on the route is needed. A resolution adopting the overall coal road plan is
acceptable with a copy of the coal road plan referenced in - and attached - to the resolution with the Route 615
project shown in the plan. (See attached letter)
The Residency also requests approval of a resolution (previously submitted to the County Administrator) to add a
short section of Route 836 (Culberson Lane — near the Farm Co-op on Alternate Route 58) to the VDOT
secondary road system.
Maintenance Ac! s - Completed
Maintenance crews are actively involved in a variety of activities including:
Maintenance work (spreading gravel, blading) was conducted on Route 640.
Shoulder repairs were completed on portions of Route 19.
«Ditching and pipe clearing operations were completed portions of Routes 82, 600 and 648.
Pipe replacements completed include two pipes on Route 65 near the Scott County Line and a single
pipe on Route 667.
« Boom Ax/ Tree Trimming & Brush cutting operations were completed on portions for the following routes:
71, 609, 653, 661, 669 and 682.

Pothole patching was completed on portions of routes 19, 67, 620 and 648.

Asslope repair was completed on Route 608.
Maintenance Activities - Planned


Slope stabilization / slide repair on Route 621. This work as a ‘time of year’ restriction on it which
prevents work from being done during certain months due to environmental concerns.


Boom ax work on various routes throughout the County.


Pavement Repairs (machine patching) on Route 615 (CST funded — See Board request above)


Debris removal on various routes (down trees and rocks/slides).



Removal of dead trees on Routes 80 (Hayter’s Gap), 71, and 65.

• 618 Rabbit Ridge - Grader patch paved section latter this summer.
• Ditching at various locations through the County.
• Streambank stabilization on Routes 613 (Moccasin Valley) and 661 (Artrip)
• Drainage / slope stabilization in the median of Route 19 (Bypass) near Coal Tipple Hollow.
Rural Rustic / 6 Year Plan Projects
All Rural Rustic project funded this year have been completed.
Non — VDOT Projects
Pure Salmon Project
No new information to report this month.
Three Rivers Destination Center
No new activity this month on this project.
2023 Resurfacing
The following routes were resurfaced with asphalt this season:
Route 80:    Intersection with Route 67 for a distance 0.4 miles south of Route 67
Route 611:  Intersection with Route 609 to intersection with Route 685.
Route 622:  Buchanan County to intersection with Route 624
Route 624:  Buchanan County to 0.2 miles south of intersection with Route 843
Route 646:  Intersection with Route 637 for a distance 0.8 miles south of Route 637
Route 678:  Intersection with Route 680 for a distance 1.1 miles east of Route 680
Route 732:  Intersection with Route 615 to dead end
Route 740:  Intersection with Route 640 to intersection with Route 645
Route 845:  0.35 mile loop off Alternate Route 58
Route 1201: Intersection with Route 82 to dead end
Route 1202: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 82 to intersection with Route 1205
Route 1204: Intersection with Route 1206 to Route intersection with Route 1205
Route 1205: Intersection with Route 696 to intersection with Route 1204
Route 1206: Intersection with Route 1202 to intersection with Route 1204
Route 1207: Intersection with Route 1208 to intersection with Route 1206
Route 1208: Intersection with Route 1207 to dead end
The following routes were resurfaced (latex overlay) during the 2023 paving season:
Route  603:  Intersection with Route 643 to Tazewell County line
Route  640:  Intersection with Route 740 for a distance of 2.5 miles
Route  662:  Intersection with Route 82 to intersection with Route 740
Route  666:  Intersection with Route 628 to intersection with Route 615


618 Rabbit Ridge - Grader patch paved section latter this summer.


Ditching at various locations through the County


Streambank stabilization on Routes 613 (Moccasin Valley) and 661 (Artrip)


Drainage / slope stabilization in the median of Route 19 (Bypass) near Coal Tipple Hollow.


Rural Rustic / 6 Year Plan Projects
All Rural Rustic project funded this year have been completed.
Non — VDOT Projects
Pure Salmon Project
No new information to report this month.
Three Rivers Destination Center
No new activity this month on this project.
2023 Resurfacing
The following routes were resurfaced with asphalt this season:
Route 80: Intersection with Route 67 for a distance 0.4 miles south of Route 67
Route 611: Intersection with Route 609 to intersection with Route 685.
Route 622: Buchanan County to intersection with Route 624
Route 624: Buchanan County to 0.2 miles south of intersection with Route 843
Route 646: Intersection with Route 637 for a distance 0.8 miles south of Route 637
Route 678: Intersection with Route 680 for a distance 1.1 miles east of Route 680
Route 732: Intersection with Route 615 to dead end
Route 740: Intersection with Route 640 to intersection with Route 645
Route 845: 0.35 mile loop off Alternate Route 58
Route 1201: Intersection with Route 82 to dead end
Route 1202: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 82 to intersection with Route 1205
Route 1204: Intersection with Route 1206 to Route intersection with Route 1205
Route 1205: Intersection with Route 696 to intersection with Route 1204
Route 1206: Intersection with Route 1202 to intersection with Route 1204
Route 1207: Intersection with Route 1208 to intersection with Route 1206
Route 1208: Intersection with Route 1207 to dead end
The following routes were resurfaced (latex overlay) during the 2023 paving season:
Route 603: Intersection with Route 643 to Tazewell County line
Route 640: Intersection with Route 740 for a distance of 2.5 miles
Route 662: Intersection with Route 82 to intersection with Route 740
Route 666: Intersection with Route 628 to intersection with Route 615
Route  764:  Intersection with Route 19 to dead end
Route  782:  Intersection with Route 19 to dead end
Route  821:  Intersection with Route 66o to dead end
Route  854:  Intersection with Route 764 to dead end
Route  878:  Intersection with Route 873 to dead end
Route  904:  Intersection with Route 19 to dead end
Route  906:  Intersection with Route 904 to dead end
Route  911:  Intersection with Route 883 to dead end
Route  919:  Intersection with Route 883 to dead end
Route  929:  Intersection with Route 904 to intersection with Route 904
Route  998:  Intersection with Route 99 to Haber Drive
Route  999:  Intersection with Route 998 to dead end
Route 1060: Intersection with Route 19 to dead end
Route 1061: Intersection with Route 1060 to dead end
Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1800-FOR-ROAD
call to enter work order requests into VDOT’s tracking system.
Route 764: Intersection with Route 19 to dead end
Route 782: Intersection with Route 19 to dead end
Route 821: Intersection with Route 660 to dead end
Route 854: Intersection with Route 764 to dead end
Route 878: Intersection with Route 873 to dead end
Route 904: Intersection with Route 19 to dead end
Route 906: Intersection with Route 904 to dead end
Route 911: Intersection with Route 883 to dead end
Route 919: Intersection with Route 883 to dead end
Route 929: Intersection with Route 904 to intersection with Route 904
Route 998: Intersection with Route 99 to Haber Drive
Route 999: Intersection with Route 998 to dead end
Route 1060: Intersection with Route 19 to dead end
Route 1061: Intersection with Route 1060 to dead end
Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1800-FOR-ROAD
call to enter work order requests into VDOT’s tracking system.
Steve Breeding
Highlight
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member, Senate of Virginia (6th District)
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Todd E. Pillion - Republican 6772|
Total Write-In votes 105)
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0)
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of Votes cast at said election for the Member, Senate of Virginia (6th
Disttict).
Given under our hands this_ 757 toy of Zi sbenlers , ULF.

Be ey , Chairman
“i Ault 4. Adder, , Vice Chairman
Z Ee, LT. PD rl , Secretary

x , Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member, House of Delegates (43rd District)
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
James W. “Will” Morefield - Republican 2181
David M. “Tiger Dave” Ratliff - Independent 345)
Total Write-In votes 9
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of Votes cast at said election for the Member, House of Delegates (43rd
District).
Given under our hands this 752" day of DJoverubun’ , LA223
Whe UV be“ , Chairman
Z putt 4. Ade ha Vice Chairman
Deeper . Werk | Secretary
alg NH seaeiay
ANG)
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member, House of Delegates (44th District)
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Israel D, O’Quinn - Republican 4276)
Total Write-In votes 67
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
[Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of Votes cast at said election for the Member, House of Delegates (44th
District).
Given under our hands this___ 722 day of Z2ovtmeben’, 2028
WW, (AT, MG , Chairman
Casdl A. Mfhlers br , Vice Chairman
ae, y eA , Secretary
aug 2D ond , Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Clerk of Court (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
M. Katie Crabtree Patton 3433
Penny Garrett Gilbert 836|
Jennifer A. Kendrick 1827
A. Diane Nunley 1888|
Total Write-In votes Z 15
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 1
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held’on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Clerk of Court (Russell County) and
do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Clerk of Court (Russell County).
M. Katie Crabtree Patton
Given under our hands this L574 day of Paevembi., LORS
Via tl, Lh tot , Chairman
[asl A. Addeng fon , Vice Chairman
Dirway |) tk, , Secretary
fo7 bene. Ser , Secretary
T Go
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Commonwealth’s Attorney (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Zack A. Stoots 6748)
80)
Total Write-In votes
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
{Total Number of Overvotes for Office
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Commonwealth’s Attorney (Russell
County) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Commonwealth’s Attorney (Russell County).
Zack A. Stoots
Given under our hands this_ “524 day of P2evenhews, KLAZB
, Chairman
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Sheriff (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
|Jony J. Baker 3122
[William J. “Bill” Watson 4908
Total Write-In votes 30]
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
isa true and correct Abstract of votes cast at said election for the Sheriff (Russell County) and do,
therefore, determine and declare the following person(s) has received the greatest number of votes
cast for the Sheriff (Russell County).
Given under our hands this 7574 day of Povembex, LO2Z
We CLD, wg Lo” , Chairman
Ctl. MMhrs br , Vice Chairman
Péiwas {i Sten , Secretary
DGEY QS of , Secretary
Cea
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Commissioner of Revenue (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(INFIGURES)
Randy N. Williams 6574
70
Total Write-In votes
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
‘Total Number of Overvotes for Office
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a’true and correct Abstract of votes cast at said election for the Commissioner of Revenue (Russell
County) and do, therefore, determine and deciare the following person(s) has received the greatest -
number of votes cast for the Commissioner of Revenue (Russell County).
Given under our hands this_43 day of 2loveobuus , <2DLB
Le MT, A By fla , Chairman
[ll A. pAderg bev , Vice Chairman
a hn! a)
Dab) Dad, Secreta
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Treasurer (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Alicia Snead McGlothlin 6885:
Total Write-In votes 56
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 1
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
isa true and correct Abstract of votes cast at said election for the. Treasurer (Russell County) and do,
therefore, determine and declare the following person(s) has received the greatest number of votes
cast for the Treasurer (Russell County).
Alicia Snead McGlothlin
Given under our hands this 752% day of P)otbmelir, OLR
Wh etbedt- ie fegla Chairman
Act A.
ee ee , Secretary
Kekey 4 Ven G , Secretary
7 a4
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors At Large (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Nathan D. Kiser 3991
[Ty Logan Harris 1498
Oris Roger Christian 2039)
Total Write-In votes 42
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors At
Large (Russell County) and do, therefore, determine and declare the following person(s) has received
the greatest number of votes cast for the Member Board of Supervisors At Large (Russell County).
Nathan D. Kiser
Given under our hands this_ “52 day of Ydevomben, , PIL?
Hef ZbA At | Chairman
[rte lh Adding tn , Vice Chairman
Paes NY, sexier
cake UE S1y4 , Secretary
C G7
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board At Large (Russell County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Cynthia K, Compton 5898
Dustin R. Keith 1390|
Total Write-In votes 39]
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes)
‘Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board At Large
(Russell County) and do, therefore, determine and declare the following person(s) has received the
greatest number of votes cast for the Member School Board At Large (Russell County).
Cynthia K. Compton
Given under our hands this__Z52# day of Yoawemfper 7023
WAZ th ke (nll creivnan
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District 1)
District: DISTRICT 1
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Andrew J. Hensley 818]
[Con Darryl Johnson 568)
Total Write-In votes 8
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for.Office 4
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 1) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 1).
Andrew J. Hensle!
Given under our hands this “SZ” day of Xewernbeees , RALB
WAZ!) £. E__, cwekwnen
Lh wth A Adtins ty , Vice Chairman
(eZr7s
, Secretary
—eeewas
(Pantte & WMeyb | Secretary
C GC
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District 2)
District: DISTRICT 2
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Lou Ann Jessee Wallace 762!
Total Write-In votes [from Write-Ins Certifications] 135
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
** Please submit a Write-Ins Certification **
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 2) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 2).
Lou Ann Jessee Wallace
Given under our hands this_ 2524 day of Z2evenn Lex, , LORF
BMZL hal , Chairman
Gull bh. Afdirg pro , Vice Chairman
aap DSL secretary
fiviige). Sierd , Secretary
‘WRriTE-INS CERTIFICATION
‘Va. CODE § 24.2-675

VIRGINIA *
I { DEPARTMENT of ELECTIONS

Complete this form ONLY if @) the total number of write-ins is 10% or more of the total number of votes cast for the office (for a
ctoss-jutisdictional office, the total number actoss all jusisdictions), OR (@j) a write-in candidate was elected to the office.
Russell 11/07/23 CGGeners)) Special _Primar
Toaliy Blestion Date (MIM/BD/W) Gicle Election Types)
Member Board of Supervisors 2 Page tof _2
Office Dine appleabl)
WRITE-INS —- SUMMARY
Total Votes
Received
(ia Figures)
43

Invalid Write-Ins

ee Foul Teva
On:
Tater Toul Valid
135
‘ad inee and


Valid Write-Ins


Total Write-Ins
[Total Write-Ins” must match the *gial Write-in Votes line on the Absteact for this office


VALID WRITE-INS — DETAIL
List valid wsite-ins in alphabetical order below and on continuation ‘Total Valid Votes
‘pages, as needed. All valid write-ins when added together must equal Received
{otal entered on line 2 above. (In Figures)
Chuck Banner . 1
Fred Buckles : 2
Kara Couch : 1
Continued on pages 2 through 2
We, the undersigned Electoral Board members, upon exansination of the oficial records deposited with the Clarke ofthe Circuit Court ofthe election beld on
11 O7 1 2023 do hereby cerfy that, with tbe continuation pages indicated, the above ds a true and corect cenfeation of the writen votes cast at said
lection for the offs indicated above
Given under ont bands this — S77 dy of ROR
Ay tate,
, Chaitman:
» Vice Chairman
, Sectetary
, Secretary
Rev. 7/12/2018

VIRGINIA * Warirk-INs CERTIFICATION

Ci T
DEPARTMENT of ELECTIONS Se Ore
Russell 14/07/2023 a) Special Primary
Locality lection Date (M/DD/TX) Circle Election Type(s)
Member Board of Supervisors 2 Page 2 of 2
Office Distect (applicable)
VALID WRITE-INS — DETAIL (continued)
Continue to list valid wrte-ins in alphabetical order below and on Total Valid Votes
additional continuation pages, 2s needed. All valid write-ins when Received
added together must equal total entered on line 2 of page 1. (in Figures)
Dean Crabtree
Jacob Hale
Andrew J. Hensley
Jimmy Little
RlAlR a |p
Roy Matybe
Daniel Meade
Kip Parsons
Jason L. Powers
Woody Scott
Tetty Stone
RBlAlply|Aa
Mark ‘Trent
ELECT-61S
Rev. 7/12/2018
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District 3)
District: DISTRICT 3
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
‘Tara M. Dye 749)
Carl H. “Peanut” Rhea 576
4
‘Total Write-In votes
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
[Total Number of Overvotes for Office
We; the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 3) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 3).
Tara M. Dye
Given under our hands this_ 72 day of PCovtmbtn, , X0ZB
WN META SE tal, cresen
Cake A. pddiglr | Vice Chairman
ee Q SYlont— , Secretary
Pall) Wind , Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District.4)
District: DISTRICT 4
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
David R. “Peanut” Eaton 923
Total Write-In votes 55|
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office . 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 4) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 4),
David R. “Peanut” Eaton
Given under our hands this_25& day of Plovonbers , ROAD
, Chairman
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District 5)
District: DISTRICT 5
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Steve G. Breeding 1129
Total Write-In votes 2a
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office ty)
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 5) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 5).
Steve G. Breeding
Given under our hands this_Z5@ day of Plevenbtys , LIKB
Lifer L) Ka!
[tll fh bd dans br,
Wend
, Chairman
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
» Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Board of Supervisors (District 6)
District: DISTRICT 6
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
[Charlie Rufus Hess 652
Rebecca Taylor Dye 788
Total Write-In votes ’ 7
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office _ 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member Board of Supervisors
(District 6) and do, therefore, determine and declare the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors (District 6).
Rebecca Taylor Dye
ical
Gwen under our hands tis 752 day of love be, 2.
VA a Ls Kult ~ . Chairman
Capt A. Adding tre , Vice Chairman
, Secretary
Wen , Secretary
oo”
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 1)
District: DISTRICT 1
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Robert H. “Bob” Gibson 1196
Total Write-In votes a
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office o
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board (District 1)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 1).
Given under our hands this 7572 day of Povernbtns , HOB
YW. WZ eG soll. Chairman
ale. Miderg hor , Vice Chairman
SP oh Dw , Seoretary
ZN Were — , Secretary
— am
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 2)
District; DISTRICT 2
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Eric Kip Parsons: 588|
William P. “Billy” Salyer E 395
Total Write-Ini votes 9
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board (District 2)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 2).
Eric Kip Parsons
Given under our hands this_ 2572 day of LJovenckin , GO2B
WZ Ze HG Za , Chairman
Liat) A Adding bro: , Vice Chairman
vet (LV tA , Secretary
BELLS, end sme
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 3)
District: DISTRICT 3
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Jonathan D. “JJ” Eaton 689
Jennifer Carter Chumbley 344)
Roger W. Lynthiin 218
‘Total Write-In votes 5
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board (District 3)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 3).
Jonathan D.“jJ” Eaton
Given under our hands this 52 dayop_POrcencbeny GUL
MM fe LL Mego , Chairman
Us pede A. Adtergprr , Vice Chairman
ecu I von LL __, secretary
Qe UA S. Serf , Secretary
0 Co
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 4)
District: DISTRICT 4
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
|A. Wayne Bostic 432!
Christy D. Perkins 664]
Total Write-In votes 2
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes}
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
isa true and correct Abstract of votes cast at said election for the Member School Board (District 4)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 4).
Christy D. Perkins
Ginn ina eurbenietin 2S uy of Poreenchews 3083.
, Chairman
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 5)
District: DISTRICT 5.
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Linda Taylor Garrett 862
Wanda L. Burke 488]
Total Write-In votes 7
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board (District 5)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 5),
Linda Taylor Garrett
Given under our hands this_£I2 day of Poeberber, , LOLB
VBA Sell , Chairman
Ly echt A Adder, br, , Vice Chaitman
api a ae , Secretary
: aa Z7/ , Secretary
sae
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member School Board (District 6)
District; DISTRICT 6
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
[Tim W. Ball 1244
Total Write-In votes 41
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office z |
We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Member School Board (District 6)
and do, therefore, determine and declare the following person(s) has received the greatest number of
votes cast for the Member School Board (District 6).
Tim W. Ball
Given under our hands this__ 757 day of. Nevenbay , SO%3
EM le th KS eat , Chairman
Le wet A. peghs , Vice Chairman
=, ea , Secretary
DidSey . eee Secretary
aa
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA.
at the 2023 November General and Special Elections held on November 07, 2023 for,
Soil and Water Conservation Director Clinch Valley District (Russell
County)
District: RUSSELL COUNTY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
J. Kelly Gilmer, Jr. 3745
J.H.A. “Andy” Smith IV 2508)
Zac M. Ketron 3299
Total Write-In votes: 113]
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
Total Number of Overvotes for Office 0
We, thie undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of votes cast at said election for the Soil and Water Conservation
Director Clinch Valley District (Russell County) and do, therefore, determine and declare the following
person(s) has received the greatest number of votes cast for the Soil and Water Conservation
Director Clinch Valley District (Russell County).

J. Kelly Gilmer, Jr.

2.),H.A. “Andy” Smith IV
3. Zac M. Ketron
Given under our hands this 574 day of P0owerr bw, KOLB
, Chairman
, Vice Chairman
, Secretary
, Secretary
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Mayor (Town of St Paul)
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Ken R. Holbrook 63
Total Write-In votes [from Write-Ins Certifications] 7
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]

Please submit a Write-Ins Certification **
Total Number of Overvotes for Office ty)

We, the undersigned Electoral Board, upon examination of the official records deposited with the
Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true and correct Abstract of Votes cast at said election for the Mayor (Town of St Paul).
Given under our hands this_ SZ day of Plawenchen, , OLB
klahZ UL Sustl , Chatman
Laub A. Alugte. , Vice Chairman
Pevid oe When , Secretary
Pia. QSenh secretary

VIRGINIA * WRITE-INS CERTIFICATION
t | DEPARTMENT of ELECTIONS Vcore

Complete this form ONLY if () the total number of write-ins is 10% ot mote of the total number of votes cast for the office (for a
ctose-jutisdictional office, the total number across all jutisdictions), OR Gi) a write-in candidate was elected to the office.
Russell 11/07/23 General) Special Primary
Locality lection Date (MM/DD/Y2) Tele Election Type()
Mayor ‘Town of St. Paul Pagel of 2
Office ‘Distect GF applicable)
WRITE-INS — SUMMARY
‘Total Votes
Received
(ia Figuses)
2,
Bote Toul Invalid
5
Boter Tou Valid
7
‘Rad ines fond?


Invalid Write-Ins


Valid Write-Ins


3, Total Write-Ins
13” must match the “Fatal Write-ia Votes” line on the Abstract for this office)
[Tota Wei
VALID WRITE-INS — DETAIL
‘List valid write-ins in alphabetical oxder below and on continuation ‘Total Valid Votes
pages, 2s needed. All valid wsite-ins when added together must equal Received
‘otal entered on line 2 above. (In Figures)
HLR. Fletcher
Kyle Fletcher
Bob Harrison
Continued on pages 2 thtough _2
We, the undersigned Electoral Beard members, npon exanvinaton ofthe ofeial records dipsited withthe Clare ofthe Circuit Cou of the elesion held on
11 / 07 | 2023 do hereby cai that, withthe continwation pages indicated, the above isa true and covet exrifiaton ofthe sit-in votes cash at said
election forte ofa indicated above
Given nder our bands thir — LE? ayy YO ovegntore _LOLB
Aap
» Chairman
, Vice Chaitman
, Secretary
» Secretary
Rev, 7/12/2018

VIRGINIA * WRITE-INS CERTIFICATION

Cont!
DEPARTMENT of ELECTIONS vitceneeoa
Russell 11/07/2023 General Special Primary
Locality lection Date (MM/DD/YY) Trcle Election Type(s)
Mayor Town of St. Paul Page 2 of 2
Ofte Distt applicable)
VALID WRITE-INS — DETAIL (continued)
Continue to list valid write-ins in alphabetical order below and on
‘Total Valid Votes
additional continuation pages, as needed, All valid waite-ins when Received
added together must equal total enteted on line 2 of page 1. (in Figures)
Cody Hubbard
ELECT-675 Rev. 7/12/2018
ABSTRACT of VOTES
Cast in RUSSELL COUNTY, VIRGINIA
at the 2023 November General and Special Elections held on November 07, 2023 for,
Member Town Council (Town of St Paul)
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Harry L. Kelly 62]
Jeffrey A. Langley 39]
William Bob Salyers 47
Total Write-In votes [from Write-Ins Certifications] 32
[Valid Write-Ins + Invalid Write-Ins = Total Write-In Votes]
** Please submit a Write-Ins Certification **
[Total Number of Overvotes for Office )
We, the undersigned Electoral Board, upon examination of the official records deposited with the
~ Clerk of the Circuit Court of the election held on November 07, 2023, do hereby certify that the above
is a true.and correct Abstract of Votes cast at said election for the Member Town Council (Town of St
Paul).
EVA
, Chairman
, Vice Chairman
, Secretary
, Secretary

VIRGINIA * WriTE-INs CERTIFICATION
I { DEPARTMENT of ELECTIONS ee oe

Complete this form ONLY if @) the total number of write-ins is 10% ot more of the total number of votes cast for the office (for a
cross-jutisdictional office, the total number across all jurisdictions), OR (i) a write-in candidate was elected to the office,
Russell 11/07/23 CGeneral) Special Primary:
Locality Hlection Date (MIM/DD/¥¥) Trcle Blection Type(s)
Member Town Council ‘Town of St. Paul Page lof 2
Office Distt (f applicable)
WRITE-INS — SUMMARY
‘Total Votes
Received
(In Figures)
1, Invalid Write-Ins 6
= Bates Total Invalid
2. Valid Write-Ins 26
f = ‘Enter Total Valid
3, Total Write-Ins 32.
[otal Weitestne” sous ae ial Walshe Voue ise Oe Aiea fe tis ce” AOU Tok
VALID WRITE-INS — DETAIL
‘List valid write-ins in alphabetical order below and on continuation ‘Total Valid Votes
pages, as needed. ll valid walte-ins when added together must equal Received
tofal entered on line 2 above. (In Figures)
Greg Bailey
Geoffrey Hensley
Bobby Turnet
Continued on pages 2 through _2
Wo, the undersigned Electoral Board members, upon examsnaton ofthe oficial records diposte with th Clerk ofthe ive Court of the eletion bld on
11 [07 [ 2023 do bereby ceri that, with the continuation pages indicated, the above is a true and correct cerifeaton of the write-in votes cast at said
lesion for the offie indicated above,
Gin under ourbands tis, AST day of PL eworaecbets, RAZZ
Chairman
» Vice Chairman
, Secretary
» Secretary
Rev. 7/12/2018

VIRGINIA * Waritk-INs CERTIFICATION

CONTINUATION
DEPARTMENT of ELECTIONS Va, CODES 24.2-675
Russell 11/07/2023 General) Special Primary
Toalty Bieetioa Date (MM/DD/Z) Tele lection Type()
‘Member Town Council ‘Town of St. Paul Page 2 of 2
Office ‘Distct (applicable)
VALID WRITE-INS — DETAIL (continued)
Continue to list valid write-ins in alphabetical order below and on ‘Total Valid Votes
additional continuation pages, as needed. All valid write-ins when, Received.
added together must equal total entered on line 2 of page 1. (In Figures)
Carey Watkins 17
ELECT-675 Rev. 7/12/2018
Steve Breeding
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Steve Breeding
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Steve Breeding
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Steve Breeding
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Steve Breeding
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701 E, Franklin Street,
Richmond, Virg
501 804-225-2027
www revitalizeva.org
ee ATION COMMISSION
Mr. Emest MeFaddin
Chairman
Russell County IDA
133 Highland Dr Suite B
Lebanon, VA 24266 @
219
Re: il
Dear Ernie:
On behalf of the Virginia Tobacco Commission, I hereby confirm that the Russell County
IDA’s request for a grant under the Tobacco Region Opportunity Fund has been approved in the
amount of $146,000 to assist Tate Access Floors, Ine. growth in Russell County. This approval is
based upon your request received October 5, 2023 indicating that Tate Access Floors, Inc. will
create at least 170 new jobs with an average annual salary of $52,987 and invest at least
$11,300,000 in Russell County.
Enclosed please find a copy of a document entitled Performance Agreement. Please read it
carefully as it contains the terms under which the grant is approved. In the Performance
Agreement, please pay close attention to Exhibit A where projects funded by Commission grants
are subject to a revenue-sharing agreement between the Commission and County. This revenue
sharing component will permit the Commission to receive a portion of the County’s return on
investment via the local tax revenue generated by a grant-funded project. Because of the revenue
sharing component, in addition to the IDA, the County must also be party to the grant agreement.
‘The application requested grant funds be disbursed post-performance therefore grant funds will be
disbursed after performance is achieved or at the end of the performance period (whichever is
first),
Please have the Performance Agreement (the “Agreement”) signed by the necessary parties
and mail all originals to me for signature. Once the Agreement is fully executed, the Commission
will return fally executed copies for your records, Enclosed is a Virginia Commonwealth Form
W-9, which I ask that the IDA complete and return to us together with the signed Agreements.
Also enclosed you will find information that provides greater detail on disbursement and reporting
requirements.
Please be advised that this approval expires if the signed Agreements are not deliver
to the Commission within 90 days from the date of this letter (January 28, 2024), After this
date awarded funds are subject to de-obligation and the Project being closed. The Agreements
call for certain job, wage and investment goals to be met within a certain time period,
In addition, the Commission requires that any announcement regarding this grant be made
only with prior authorization from the Commission. Your contact for this is Jordan Butler at
[email protected] or 804.225.2027 and he requires at least 48 hours notice.
Please know that I appreciate your efforts on behalf of your community and that it is our
pleasure to participate with you in meeting your economic development objectives.
Sincerely,
uw
Jathes Campos
ing Executive Director
Ene: (1) Grant Performance Agreement
(1) Form COV W-9
(J) Award Date Report
(1) Annual Progress Report
(1) Final Report
1
TOBACCO REGION OPPORTUNITY FUND
PERFORMANCE AGREEMENT
This PERFORMANCE AGREEMENT made and entered this 25th day of October,
2023(the “Award Date”) by and among the COUNTY OF RUSSELL, VIRGINIA (the
“Locality”), a political subdivision of the Commonwealth of Virginia (the “Commonwealth”),
TATE ACCESS FLOORS, INC. (the “Company”), a company authorized to transact business
in the Commonwealth whose Federal Employer Identification Number is 52-0781996, the
INDUSTRIAL DEVELOPMENT AUTHORITY OF RUSSELL COUNTY (the
“Authority”), a political subdivision of the Commonwealth, and the TOBACCO REGION
REVITALIZATION COMMISSION (the “Commission”), a political subdivision of the
Commonwealth.
WITNESSETH:
WHEREAS, the Virginia General Assembly created the Commission to, among other
things, stimulate the economic growth and development of tobacco-dependent communities in
the Southern and Southwest regions (the “Region”) of the Commonwealth; and
WHEREAS, the Commission awarded a grant in the amount of $146,000 to the Locality
for the benefit of the Company from the Tobacco Region Opportunity Fund (the “Grant”) for the
purpose of inducing the Company to undertake the Project (as defined herein); and
WHEREAS, the Commission has determined that the Project will benefit the Region and
is consistent with and in furtherance of the Commission’s public purposes; and
WHEREAS, the Company will purchase, equip, improve and operate a manufacturing
facility in the Locality (the “Facility”), thereby making a significant Capital Investment, and
creating and Maintaining a significant number of New Jobs, as such capitalized terms are
hereinafter defined; and
WHEREAS, the Locality will provide the Grant to the Authority with the expectation
that the Authority will provide the Grant to or for the use of the Company, provided that the
Company promises to meet certain criteria relating to Capital Investment and New Jobs; and
WHEREAS, the parties desire to set forth their understanding and agreement as to the
payout of the Grant and the obligations of the Company regarding Capital Investment and New
Jobs; and
WHEREAS, the purchase, equipping, improvement and operation of the Facility will
entail a capital expenditure by or on behalf of the Company of approximately $11,300,000 and
will further entail the creation and maintenance of 170 New Jobs at the Facility; and
WHEREAS, the Commission has determined that the expenditure of the Grant to
stimulate the generation of additional tax revenue and economic activity in the Region constitutes
Steve Breeding
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Steve Breeding
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WITNESSETH:
WHEREAS, the Virginia General Assembly created the Commission to, among other
things, stimulate the economic growth and development of tobacco-dependent communities in
the Southern and Southwest regions (the “Region”) of the Commonwealth; and
WHEREAS, the Commission awarded a grant in the amount of $146,000 to the Locality
for the benefit of the Company from the Tobacco Region Opportunity Fund (the “Grant”) for the
purpose of inducing the Company to undertake the Project (as defined herein); and
WHEREAS, the Commission has determined that the Project will benefit the Region and
is consistent with and in furtherance of the Commission’s public purposes; and
WHEREAS, the Company will purchase, equip, improve and operate a manufacturing
facility in the Locality (the “Facility”), thereby making a significant Capital Investment, and
creating and Maintaining a significant number of New Jobs, as such capitalized terms are
hereinafter defined; and
WHEREAS, the Locality will provide the Grant to the Authority with the expectation
that the Authority will provide the Grant to or for the use of the Company, provided that the
Company promises to meet certain criteria relating to Capital Investment and New Jobs; and
WHEREAS, the parties desire to set forth their understanding and agreement as to the
payout of the Grant and the obligations of the Company regarding Capital Investment and New
Jobs; and
WHEREAS, the purchase, equipping, improvement and operation of the Facility will
entail a capital expenditure by or on behalf of the Company of approximately $11,300,000 and
will further entail the creation and maintenance of 170 New Jobs at the Facility; and
WHEREAS, the Commission has determined that the expenditure of the Grant to
stimulate the generation of additional tax revenue and economic activity in the Region constitutes
1
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a valid public purpose for the expenditure of public funds as outlined in Section 3.2-3100, et seq.
of the Code of Virginia of 1950, as amended, and is the animating purpose for the Grant:
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and undertakings of the parties to this Agreement, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as
follows.
Section 1.   Definitions.
For the purposes of this Agreement, the following terms shall have the following
definitions:
“Capital Investment” means a capital expenditure by or on behalf of the Company in
taxable real property, taxable tangible personal property, or both, at the Facility. The Capital
Investment must be in addition to any new investments the Company promised to make under
any other agreement with the Commission. The Capital Investment must be in addition to the
capital improvements at the Facility as of the Award Date.
“Earned Grant Funds” means the portion of the Grant that is due to the Company
pursuant to Section 6 of this Agreement.
“Maintain” means that the New Jobs will continue without interruption from the date of
creation through the Performance Date.  Positions for the New Jobs will be treated as Maintained
during periods in which such positions are not filled due to (i) temporary reductions in the
Company’s employment levels (so long as there is active recruitment for open positions), (ii)
strikes, and (iii) other temporary work stoppages.
“Minimum Investment Target” means the Company’s obligation to make a Capital
Investment of at least $1 million.
“New Job” means new permanent full-time employment of an indefinite duration at the
Facility for which the standard fringe benefits are provided by the Company for the employee,
and for which the Company pays an average annual wage of at least $52,987. Average annual
wage means the average annual salary of full-time positions at the Facility determined by
dividing total payroll (of a type included in W-2 compensation) provided to full-time positions
at the Facility by the number of full-time positions at the Facility. Each New Job must require a
minimum of either (i) 35 hours of an employee’s time per week for the entire normal year of the
Company’s operations, which “normal year” must consist of at least 48 weeks, or (ii) 1,680
hours per year.  Seasonal or temporary positions, positions created when a job function is shifted
from an existing location in the Commonwealth, and positions with construction contractors,
vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs.  Net new
jobs in the Commonwealth for contractors or employees of contractors who provide dedicated
full-time service to the Company may count as New Jobs, even though the Company is not
directly paying the wages or providing the fringe benefits, if the other conditions set forth in this
a valid public purpose for the expenditure of public funds as outlined in Section 3.2-3100, et seq.
of the Code of Virginia of 1950, as amended, and is the animating purpose for the Grant:
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and undertakings of the parties to this Agreement, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as
follows.
Section 1. Defi
For the purposes of this Agreement, the following terms shall have the following
definitions:
“Capital Investment” means a capital expenditure by or on behalf of the Company in
taxable real property, taxable tangible personal property, or both, at the Facility. The Capital
Investment must be in addition to any new investments the Company promised to make under
any other agreement with the Commission. The Capital Investment must be in addition to the
capital improvements at the Facility as of the Award Date.
“Earned Grant Funds” means the portion of the Grant that is due to the Company
pursuant to Section 6 of this Agreement.
“Maintain” means that the New Jobs will continue without interruption from the date of
creation through the Performance Date. Positions for the New Jobs will be treated as Maintained
during periods in which such positions are not filled due to (i) temporary reductions in the
Company’s employment levels (so long as there is active recruitment for open positions), (ii)
strikes, and (iii) other temporary work stoppages.
“Minimum Investment Target” means the Company’s obligation to make a Capital
Investment of at least $1 million.
“New Job” means new permanent full-time employment of an indefinite duration at the
Facility for which the standard fringe benefits are provided by the Company for the employee,
and for which the Company pays an average annual wage of at least $52,987. Average annual
wage means the average annual salary of full-time positions at the Facility determined by
dividing total payroll (of a type included in W-2 compensation) provided to full-time positions
at the Facility by the number of full-time positions at the Facility. Each New Job must require a
minimum of either (i) 35 hours of an employee’s time per week for the entire normal year of the
Company’s operations, which “normal year” must consist of at least 48 weeks, or (ii) 1,680
hours per year. Seasonal or temporary positions, positions created when a job function is shifted
from an existing location in the Commonwealth, and positions with construction contractors,
vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs. Net new
jobs in the Commonwealth for contractors or employees of contractors who provide dedicated
full-time service to the Company may count as New Jobs, even though the Company is not
directly paying the wages or providing the fringe benefits, if the other conditions set forth in this,
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3
paragraph have been satisfied.  The New Jobs must be in addition to any new positions the
Company promised to make under any other agreement with the Commission. The New Jobs
must also be in addition to the full-time jobs at the Facility as of the Award Date, as evidenced
by a recent filing with the Virginia Employment Commission.
“Performance Date” means the date that is the third anniversary of the Award Date. If
the Locality, in consultation with the Authority and the Commission, deems that the Company is
making good faith and reasonable efforts to achieve the Targets, the Locality may request an
extension of the Performance Date by up to 12 months. Any extension of the Performance Date
shall require the prior written approval of the Commission’s Executive Director or his designee.
Any further extensions will require the approval of the Commission’s governing body. If the
Performance Date is extended, the Commission shall send written notice of the extension to the
Authority and the Company, and the date to which the Performance Date has been extended shall
be the “Performance Date” for the purposes of this Agreement.
“Project” means the Company’s completion and operation of the Facility and satisfaction
of the Targets.
“Targets” means the Company’s obligations to make Capital Investments at the Facility
of at least $11,300,000 and to create and Maintain at least 170 New Jobs at the Facility, all as of
the Performance Date.
“Virginia Code” means the Code of Virginia of 1950, as amended.
Section 2.   Targets.
(a) Targets:  The Company will complete the Project, including making a Capital
Investment of at least $11,300,000, and creating and Maintaining at least 170 New Jobs at the
Facility, all as of the Performance Date.
Section 3. Disbursement of the Grant.
(a) Disbursement of the Grant in arrears: After the Performance Date, the
Commission will determine the extent to which the Company met or exceeded the Targets as of
the Performance Date and the amount of Earned Grant Funds that are due to the Company.  Within
30 days thereafter, the Commission will pay to the Locality the Earned Grant Funds. Within 30
days thereafter, the Locality will pay to the Authority, and the Authority will pay to the Company,
the Earned Grant Funds.
Section 4. Company Reporting.
(a) Award Date Report:  Within 30 days of the Award Date, the Company shall provide
an Award Date Report in the form attached hereto as Attachment 1, that includes a statement of
(1) the value of real property and other taxable assets owned by Company at the Facility as of the
paragraph have been satisfied. The New Jobs must be in addition to any new positions the
Company promised to make under any other agreement with the Commission. The New Jobs
must also be in addition to the full-time jobs at the Facility as of the Award Date, as evidenced
by a recent filing with the Virginia Employment Commission.
“Performance Date” means the date that is the third anniversary of the Award Date. If
the Locality, in consultation with the Authority and the Commission, deems that the Company is
making good faith and reasonable efforts to achieve the Targets, the Locality may request an
extension of the Performance Date by up to 12 months. Any extension of the Performance Date
shall require the prior written approval of the Commission’s Executive Director or his designee.
‘Any further extensions will require the approval of the Commission’s governing body. If the
Performance Date is extended, the Commission shall send written notice of the extension to the
Authority and the Company, and the date to which the Performance Date has been extended shall
be the “Performance Date” for the purposes of this Agreement.
“Project” means the Company’s completion and operation of the Facility and satisfaction
of the Targets.
“Targets” means the Company’s obligations to make Capital Investments at the Facility
of at least $11,300,000 and to create and Maintain at least 170 New Jobs at the Facility, all as of
the Performance Date.
“Virginia Code” means the Code of Virginia of 1950, as amended.
Section 2. Targets.
(a) Targets: The Company will complete the Project, including making a Capital
Investment of at least $11,300,000, and creating and Maintaining at least 170 New Jobs at the
Facility, all as of the Performance Date.
Section 3. Disbursement of the Grant.
(a) Disbursement of the Grant in arrears: After the Performance Date, the
Commission will determine the extent to which the Company met or exceeded the Targets as of
the Performance Date and the amount of Earned Grant Funds that are due to the Company. Within
30 days thereafter, the Commission will pay to the Locality the Earned Grant Funds. Within 30
days thereafter, the Locality will pay to the Authority, and the Authority will pay to the Company,
the Earned Grant Funds.
Section 4. Company Reporting.
(a) Award Date Report: Within 30 days of the Award Date, the Company shall provide
an Award Date Report in the form attached hereto as Attachment 1, that includes a statement of
(1) the value of real property and other taxable assets owned by Company at the Facility as of the
3
4
Award Date (if any), which may be verified by the Locality’s Commissioner of Revenue, the
Authority and the Commission; and (2) the number of employees of the Company working full-
time at the Facility as of the Award Date, as reflected by the Company’s report to the Virginia
Employment Commission for the quarter ending most recently prior to the Award Date.
(b) Progress Reporting: The Company shall provide, at the Company’s expense, in the
form attached hereto as Attachment 2, detailed verification reasonably satisfactory to the
Locality, the Authority, and the Commission of the Company’s progress on achieving the Targets.
Such progress reports will be provided annually, starting on the first anniversary of the Award
Date and covering the period through the most recently completed quarter.  Further, the Company
shall provide such progress reports at such other times as the Locality, the Authority, or the
Commission may reasonably require.
If the Company wishes to count as Capital Investments the capital expenditures made on
its behalf by a lessor or a developer of the Facility, the Company is responsible for assembling
and distributing the documentation necessary to verify the capital expenditures made on behalf of
the Company.
If the Company wishes to count as New Jobs employees of contractors, to the extent
permitted in the definition of “New Jobs” in Section 1, the Company is responsible for assembling
and distributing the documentation necessary to verify such New Jobs, including whether such
jobs are net New Jobs in the Commonwealth.
© Final Report: The Company shall provide, at the Company’s expense, in the form
attached hereto as Attachment 3, detailed verification reasonably satisfactory to the Locality, the
Authority, and the Commission of the Company’s achievement of the Targets.  The final report
shall be filed within 90 days after the Performance Date.
Section 5. Verification of Targets.
(a) Verification of Capital Investment: The Company hereby authorizes the
Locality, including the Locality’s Commissioner of the Revenue and Treasurer, to release to the
Authority and the Commission the Company’s real estate tax, business personal property tax and
machinery and tools tax information.  Such information shall be marked and considered
confidential and proprietary and shall be used by the Commission solely for verifying satisfaction
of the Capital Investment Target. If the Locality, the Commissioner of the Revenue, or the
Treasurer should require additional documentation or consents from the Company to access such
information, the Company shall promptly provide, at the Company’s expense, such additional
documentation or consents as the Locality, the Authority, or the Commission may request.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or the Commission, the Locality, the Authority, or the Commission, may each
require the Company to provide at its sole expense such other documentation, including invoices,
or audits as may be required to properly verify that the Company met or exceeded the Capital
Investment Target.
Award Date (if any), which may be verified by the Locality’s Commissioner of Revenue, the
‘Authority and the Commission; and (2) the number of employees of the Company working full-
time at the Facility as of the Award Date, as reflected by the Company’s report to the Virginia
Employment Commission for the quarter ending most recently prior to the Award Date.
(b) Progress Reporting: The Company shall provide, at the Company’s expense, in the
form attached hereto as Attachment 2, detailed verification reasonably satisfactory to the
Locality, the Authority, and the Commission of the Company’s progress on achieving the Targets.
Such progress reports will be provided annually, starting on the first anniversary of the Award
Date and covering the period through the most recently completed quarter. Further, the Company
shall provide such progress reports at such other times as the Locality, the Authority, or the
Commission may reasonably require.
If the Company wishes to count as Capital Investments the capital expenditures made on
its behalf by a lessor or a developer of the Facility, the Company is responsible for assembling
and distributing the documentation necessary to verify the capital expenditures made on behalf of
the Company.
If the Company wishes to count as New Jobs employees of contractors, to the extent
permitted in the definition of "New Jobs” in Section 1, the Company is responsible for assembling
and distributing the documentation necessary to verify such New Jobs, including whether such
jobs are net New Jobs in the Commonwealth.
(©) Final Report: The Company shall provide, at the Company’s expense, in the form
attached hereto as Attachment 3, detailed verification reasonably satisfactory to the Locality, the
Authority, and the Commission of the Company’s achievement of the Targets. The final report
shall be filed within 90 days after the Performance Date.
Section 5. Verification of Targets.
(a) Verification of Capital Investment: ‘The Company hereby authorizes the
Locality, including the Locality’s Commissioner of the Revenue and Treasurer, to release to the
Authority and the Commission the Company’s real estate tax, business personal property tax and
machinery and tools tax information. Such information shall be marked and considered
confidential and proprietary and shall be used by the Commission solely for verifying satisfaction
of the Capital Investment Target. If the Locality, the Commissioner of the Revenue, or the
Treasurer should require additional documentation or consents from the Company to access such
information, the Company shall promptly provide, at the Company’s expense, such additional
documentation or consents as the Locality, the Authority, or the Commission may request.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or the Commission, the Locality, the Authority, or the Commission, may each
require the Company to provide at its sole expense such other documentation, including invoices,
or audits as may be required to properly verify that the Company met or exceeded the Capital
Investment Target.
5
(b) Verification of New Jobs and Wages:  The Company must submit a copy of its
four most recent Employer’s Quarterly Tax Reports (Form FC-20) filed with the Virginia
Employment Commission with each progress report and its final report.  The forms shall be
marked and considered confidential and proprietary and shall be used by the Commission solely
for verifying satisfaction of the New Jobs Target. The Company expressly grants its consent for
the Virginia Employment Commission to release all Company employment records of any kind
in its possession to the Commission.
The Company agrees that it will report to the Virginia Employment Commission with
respect to its employees at a facility-level, rather than at the company-level.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or the Commission, the Locality, the Authority or the Commission, may each
require the Company to provide at its sole expense such other documentation or audits as may be
required to properly verify that the Company met or exceeded the New Jobs Target.
Section 6. Partial and Full Performance.
(a) If Minimum Investment Target is Not Met:  The Company must satisfy the
Minimum Investment Target by the Performance Date in order to be eligible for any portion of
the Grant. If the Minimum Investment Target is not met by the Performance Date, the
Commission will not pay any portion of the Grant and this Agreement may be terminated as
provided in Section 9(f).
(b) Allocation of Grant Proceeds:  The Grant is to be allocated as 50% for the
Company’s Capital Investment Target, and 50% for the Company’s New Jobs Target.
© If Minimum Investment Target is Met:  The provisions of this subsection © apply
only if the Company has met the Minimum Investment Target.
If the Company has not met or exceeded both Targets at the Performance Date, the
Commission shall pay to the Locality that part of the Grant that is proportional to the Company’s
performance toward each Target (the “Earned Grant Funds”). For example, if as of the
Performance Date, the Company has attained only 75% of the Capital Investment Target and only
25% of the New Jobs Target, the Commission shall pay to the Locality 75% of the Grant proceeds
allocated to the Capital Investment Target, plus 25% of the Grant proceeds allocated to the New
Jobs Target.
(d) Full Performance:  If the Commission determines that the Company has met or
exceeded both Targets at the Performance Date, the Commission shall pay to the Locality the full
amount of the Grant.
Section 7. Revenue Sharing.
(b) Verification of New Jobs and Wages: The Company must submit a copy of its
four most recent Employer’s Quarterly Tax Reports (Form FC-20) filed with the Virginia
Employment Commission with each progress report and its final report. The forms shall be
marked and considered confidential and proprietary and shall be used by the Commission solely
for verifying satisfaction of the New Jobs Target. The Company expressly grants its consent for
the Virginia Employment Commission to release all Company employment records of any kind
in its possession to the Commission.
The Company agrees that it will report to the Virginia Employment Commission with
respect to its employees at a facility-level, rather than at the company-level.
In addition to the verification data described above, in the sole discretion of the Locality,
the Authority, or the Commission, the Locality, the Authority or the Commission, may each
require the Company to provide at its sole expense such other documentation or audits as may be
required to properly verify that the Company met or exceeded the New Jobs Target.
Section 6. Partial and Full Performance.
(a) If Minimum Investment Target is Not Met: The Company must satisfy the
Minimum Investment Target by the Performance Date in order to be eligible for any portion of
the Grant. If the Minimum Investment Target is not met by the Performance Date, the
Commission will not pay any portion of the Grant and this Agreement may be terminated as
provided in Section 9(f).
(b) Allocation of Grant Proceeds: The Grant is to be allocated as 50% for the
Company’s Capital Investment Target, and 50% for the Company’s New Jobs Target.
(©) If Minimum Investment Target is Met: The provisions of this subsection © apply
only if the Company has met the Minimum Investment Target.
If the Company has not met or exceeded both Targets at the Performance Date, the
Commission shall pay to the Locality that part of the Grant that is proportional to the Company’s
performance toward each Target (the “Earned Grant Funds”). For example, if as of the
Performance Date, the Company has attained only 75% of the Capital Investment Target and only
25% of the New Jobs Target, the Commission shall pay to the Locality 75% of the Grant proceeds.
allocated to the Capital Investment Target, plus 25% of the Grant proceeds allocated to the New
Jobs Target.
(4) Full Performance: If the Commission determines that the Company has met or
exceeded both Targets at the Performance Date, the Commission shall pay to the Locality the full
amount of the Grant.
Section 7. Revenue Sharing.
6
Upon receipt of local tax revenue from the Company, the Locality will pay a portion of
such revenue to the Commission as provided in the Revenue Sharing Agreement attached to this
Agreement as Exhibit A.
Section 8. Notices.
Formal notices and communications between the Parties shall be given either by (i)
personal service, (ii) delivery by a reputable document delivery service that provides a receipt
showing date and time of delivery, or (iii) mailing utilizing a certified or first class mail postage
prepaid service of the United States Postal Service that provides a receipt showing date and time
of delivery, addressed as noted below.  Notices and communications personally delivered or
delivered by document delivery service shall be deemed effective upon receipt. Notices and
communications mailed shall be deemed effective on the second business day following deposit
in the United States mail. Such written notices and communications shall be addressed to:
if to the Company, to:     with a copy to:
Tate Access Floors Inc
7510 Montevideo Rd
Jessup, MD  20794
Attention:
if to the Locality, to:     with a copy to:
Russell County IDA
133 Highland Dr Suite B
Lebanon,VA 24266
Attention:  Mr. Ernest McFaddin,
Chairman
Attention:
if to the Authority, to:     with a copy to:
Russell County IDA
133 Highland Dr Suite B
Lebanon,VA 24266
Attention:  Mr. Ernest McFaddin,
Chairman
Attention:
if to the Commission, to:    with a copy to:
Tobacco Region Revitalization Commission
701 E. Franklin Street, Suite 501
Richmond, Virginia  23219
Attention: Executive Director
Office of the Attorney General
202 N. 9th Street
Richmond, Virginia  23219
Attention:  Counsel to the Tobacco Region
Revitalization Commission
Upon receipt of local tax revenue from the Company, the Locality will pay a portion of
such revenue to the Commission as provided in the Revenue Sharing Agreement attached to this,
Agreement as Exhibit A.
Section 8. Notices.
Formal notices and communications between the Parties shall be given either by (i)
personal service, (ii) delivery by a reputable document delivery service that provides a receipt
showing date and time of delivery, or (iii) mailing utilizing a certified or first class mail postage
prepaid service of the United States Postal Service that provides a receipt showing date and time
of delivery, addressed as noted below. Notices and communications personally delivered or
delivered by document delivery service shall be deemed effective upon receipt. Notices and
communications mailed shall be deemed effective on the second business day following deposit
in the United States mail. Such written notices and communications shall be addressed to:
if to the Company, to: with a copy to:
Tate Access Floors Ine
7510 Montevideo Rd
Jessup, MD 20794
Attention:
if to the Locality, to: with a copy to:
Russell County IDA,
133 Highland Dr Suite B
Lebanon,VA 24266
Attention: Mr. Emest McFaddin, Attention:
Chairman
if to the Authority, to: with a copy to:
Russell County IDA
133 Highland Dr Suite B
Lebanon, VA 24266
Attention: Mr, Ernest MeFaddin,
Chairman Attention:
if to the Commission, to: with a copy to:
Tobacco Region Revitalization Commission —_ Office of the Attorney General
701 E. Franklin Street, Suite 501 202 N. 9" Street
Richmond, Virginia 23219 Richmond, Virginia 23219
Attention: Executive Director Attention: Counsel to the Tobacco Region
Revitalization Commission
7
Section 9. Miscellaneous.
(a) Entire Agreement; Amendments:  This Agreement constitutes the entire agreement
among the parties hereto as to the Grant and may not be amended or modified, except in writing,
signed by each of the parties hereto.  This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns.  The Company may not
assign its rights and obligations under this Agreement without the prior written consent of the
Locality, the Authority and the Commission.
(b) Governing Law; Venue:  This Agreement is made, and is intended to be performed,
in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth.
Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the
Circuit Court of the City of Richmond, and such litigation shall be brought only in such court,
unless the Commission’s Executive Director agrees otherwise.
© Counterparts and Electronic Signatures:  This Agreement may be executed in one
or more counterparts, each of which shall be an original, and all of which together shall be one
and the same instrument.  Facsimile signatures or signed copies sent by portable document format
(PDF) shall be deemed originals.
(d) Severability:  If any provision of this Agreement is determined to be
unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining
provisions will not in any way be affected or impaired, and such provision will be deemed to be
restated to reflect the original intentions of the parties as nearly as possible in accordance with
applicable law.
(e) Attorney’s Fees:  Attorney’s fees shall be paid by the party incurring such fees in
connection with litigation arising out of this Agreement, except that the Company, the Locality,
and the Authority (subject to receipt of necessary appropriations) shall be responsible for the
Commission’s costs of collection, including reasonable attorney’s fees.
(f) Termination and Survival:  The Commission, after consultation with the Locality and
the Authority, may terminate this Agreement by written notice to all parties in the event that the
Company fails (1) to meet the Minimum Investment Target by the Performance Date; (2) to meet
its reporting requirements; or (3) to make good faith and reasonable efforts to achieve the Targets
prior to the Performance Date.  Prior to such termination, the Commission shall provide written
notice to the parties of the deficiency.  The Authority shall allow the Company 10 business days
from the date of such notice by which the Company may cure the deficiency and thereby avoid
termination of this Agreement.  In the event of such termination, the Revenue Sharing Agreement
between the Locality and the Commission shall remain in effect until the Commission satisfies
the repayment obligations to the Locality as provided therein. In the event this Agreement is
terminated by the Authority the Company shall not receive any portion of the Grant.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Section 9. Miscellaneous.
(a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement
among the parties hereto as to the Grant and may not be amended or modified, except in writing,
signed by each of the parties hereto. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns, The Company may not
assign its rights and obligations under this Agreement without the prior written consent of the
Locality, the Authority and the Commission.
(b) Governing Law; Venue: This Agreement is made, and is intended to be performed,
in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth.
Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the
Circuit Court of the City of Richmond, and such litigation shall be brought only in such court,
unless the Commission’s Executive Director agrees otherwise.
(©) Counterparts and Electronic Signatures: This Agreement may be executed in one
or more counterparts, each of which shall be an original, and all of which together shall be one
and the same instrument. Facsimile signatures or signed copies sent by portable document format
(PDF) shall be deemed originals.
(4) Severability: If any provision of this Agreement is determined to be
unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining
provisions will not in any way be affected or impaired, and such provision will be deemed to be
restated to reflect the original intentions of the parties as nearly as possible in accordance with
applicable law.
(e) Attorney’s Fees: Attorney’s fees shall be paid by the party incurring such fees in
connection with litigation arising out of this Agreement, except that the Company, the Locality,
and the Authority (subject to receipt of necessary appropriations) shall be responsible for the
Commission’ costs of collection, including reasonable attorney’s fees.
(8) Termination and Survival: The Commission, after consultation with the Locality and
the Authority, may terminate this Agreement by written notice to all parties in the event that the
Company fails (1) to meet the Minimum Investment Target by the Performance Date; (2) to meet
its reporting requirements; or (3) to make good faith and reasonable efforts to achieve the Targets
prior to the Performance Date. Prior to such termination, the Commission shall provide written
notice to the parties of the deficiency. The Authority shall allow the Company 10 business days
from the date of such notice by which the Company may cure the deficiency and thereby avoid
termination of this Agreement. In the event of such termination, the Revenue Sharing Agreement
between the Locality and the Commission shall remain in effect until the Commission satisfies
the repayment obligations to the Locality as provided therein. In the event this Agreement is
terminated by the Authority the Company shall not receive any portion of the Grant,
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
7
9
IN WITNESS WHEREOF, the parties hereto have executed this Performance
Agreement as of the date first written above.
  COUNTY OF RUSSELL, VIRGINIA 

By
       Name:       

       Title:         

Date: _________________________
INDUSTRIAL DEVELOPMENT
AUTHORITY OF THE COUNTY OF
RUSSELL, VIRGINIA
By
       Name:       

       Title:         

Date: _________________________
TATE ACCESS FLOORS, INC.
By
       Name:       

       Title:         

Date: _________________________
TOBACCO REGION
REVITALIZATION COMMISSION
By
Name:  Hon. James Campos
Title:    Acting Executive Director
Date: _________________________
Attachment 1: Award Date Report Form
Attachment 2: Annual Progress Report Form
Attachment 3: Final Report Form
Exhibit A: Revenue Sharing Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Performance
Agreement as of the date first written above.
COUNTY OF RUSSELL, VIRGINIA
INDUSTRIAL DEVELOPMENT
AUTHORITY OF THE COUNTY OF
RUSSELL, VIRGINIA
TATE ACCESS FLOORS, INC.
By
Name:
Title:
Date:
TOBACCO REGION
REVITALIZATION COMMISSION
Hon. James Campos
Title: Acting Executive Director
Attachment 1: Award Date Report Form
Attachment 2: Annual Progress Report Form
Attachment 3: Final Report Form
Exhibit A: Revenue Sharing Agreement
10
Attachment 1
Page 1 of 1
AWARD DATE REPORT
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
Project
Location
Amount of Grant
Award Date
Performance Date
Jobs as of Award Date Number
Employees of Company working full time at the Facility as of the
Award Date (attach latest VEC Form FC-20)
Taxable Assets Owned by Company as of Award Date Value
Land associated with the Facility  $
Land Improvements $
Production Machinery and Tools $
Furniture, Fixtures and Equipment $
Other
     Total $                         

TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company Name:
Submitted By:________________________________________________
Signature:
Print Name:
Title:       Date:
Attachment 1
Page | of |
AWARD DATE REPORT
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
Project
Location
Amount of Grant
‘Award Date
Performance Date
Jobs as of Award Date Number
Employees of Company working full time at the Facility as of the
Award Date (attach latest VEC Form FC-20)
Taxable Assets Owned by Company as of Award Date Value
Land associated with the Facilit;
Land Improvements
Production Machinery and Tools
alalale
Furniture, Fixtures and Equipment
Other
Total 3
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company Name:
Submitted By:
Signature:
Print Name:
Title: Date:
10
11
Attachment 2
Page 1 of 2
ANNUAL PROGRESS REPORT
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
Project
Location
Amount of Grant
Performance Reporting Period
Performance Date
PROJECT PERFORMANCE:
Performance Measurement Target As of _______ % Complete
New Jobs (over ___ baseline)1

Confidence level target will be
reached by Performance Date shown
above (check one)
High
☐
Moderate
☐
Low
☐
Capital Investment (provide
breakdown below)2
Confidence level target will be
reached by Performance Date shown
above (check one)
High
☐
Moderate
☐
Low
☐
Average Annual Wage   N/A
Confidence level target will be
reached by Performance Date shown
above (check one)
High
☐
Moderate
☐
Low
☐
Standard Fringe Benefits
(check one)
Yes
☐
No
☐
N/A
1Data will be verified using Virginia Employment Commission records.
2Data will be verified with locality records.
ANNUAL PROGRESS REPORT
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
Attachment 2
Page | of 2
Project
Location
Amount of Grant
Performance Reporting Period
Performance Date
PROJECT PERFORMANCE:
Performance Measurement Target As of % Complete
New Jobs (over _ baseline)!
‘Confidence level target will be High Moderate Low
reached by Performance Date shown Oo oO Oo
above ck one)
Capital Investment (provide
breakdown below)
‘Confidence level target will be High “Moderate Low
reached by Performance Date shown a o o
above (check one)
‘Average Annual Wage
‘Confidence level target will be High Moderate
reached by Performance Date shown a a
above (check one)
Standard Fringe Benefits Yes No
(check one) a o
'Data will be verified using Virginia Employment Commission records.
°Data will be verified with locality records.
in
12
Attachment 2
Page 2 of 2
Capital Investment Breakdown Amount
Land $
Land Improvements $
New Construction or Expansion $
Renovation or Building Upfit $
Production Machinery and Tools $
Furniture, Fixtures and Equipment $
Other
     Total $                         

COMMENTS:
Discuss project status, including the current level of new jobs and capital investment, progress
on targets, changes or likely changes in project’s nature that may impact achievement of targets,
and other information relevant to project performance.  If the project is not on track to meet
targets, please provide an explanation.
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:

Signature of Official
Name:

Print Name
Title:
Date: _________________________
Attachment 2
Page 2 of 2
Capital Investment Breakdown
Amount
Land
Land Improvements
New Construction or Expansion
Renovation or Building Upfit
Production Machinery and Tools
Furniture, Fixtures and Equipment
alalalolale
Other
Total
COMMENTS:
Discuss project status, including the current level of new jobs and capital investment, progress
on targets, changes or likely changes in project’s nature that may impact achievement of targets,
and other information relevant to project performance. If the project is not on track to meet
targets, please provide an explanation.
TO BE CERTIFIED BY AN OFFICER OF THE COMPAN’
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:
Signature of Official
Name:
Print Name
Title:
Date:
12
13
Attachment 3
Page 1 of 2
FINAL REPORT
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
Project
Location
Amount of Grant
Performance Date
PROJECT PERFORMANCE:
Performance Measurement Target As of _______ % Complete
New Jobs (over       baseline)1
Capital Investment (provide
breakdown below)2
Average Annual Wage   N/A
Standard Fringe Benefits
Capital Investment Breakdown Amount
Land $
Land Improvements $
New Construction or Expansion $
Renovation or Building Upfit $
Production Machinery and Tools $
Furniture, Fixtures and Equipment $
Other
     Total $                         

1Data will be verified using Virginia Employment Commission records.
2Data will be verified with locality records.
TOBACCO REGION OPPORTUNITY FUND
PROJECT SUMMARY:
FINAL REPORT
Attachment 3
Page | of 2
Project
Location
Amount of Grant
Performance Date
PROJECT PERFORMANCE:
Performance Measurement
Target
As of
% Complete
New Jobs (over__ baseline)!
Capital Investment (provide
breakdown below)?
‘Average Annual Wage
Standard Fringe Benefits
=
Capital Investment Breakdown
Amount
Land
Land Improvements
New Construction or Expansion
Renovation or Building Upfit
Production Machinery and Tools
Furniture, Fixtures and Equipment
alalelolale
Other
Total
‘Data will be verified using Virginia Employment Commission records.
2Data will be verified with locality records.
13
14
Attachment 3
Page 2 of 2
COMMENTS:
[Discuss Project status or the importance of the Project to the locality and region.]
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:

Signature of Official
Name:

Print Name
Title:
Date: _________________________
Attachment 3
Page 2 of 2
COMMENTS:
[Discuss Project status or the importance of the Project to the locality and region.]
TO BE CERTIFIED BY AN OFFICER OF THE COMPANY:
I certify that I have examined this report and to the best of my knowledge and belief, it is true,
correct, and complete.
Company:
Submitted By:
Signature of Official
‘Name:
Print Name
Title:
Date:
14
15
Exhibit A
Revenue Sharing Agreement
This REVENUE SHARING AGREEMENT (“Agreement”) made and entered into this
the 25th day of October, 2023 (“Effective Date”) by and between the COUNTY OF RUSSELL,
VIRGINIA (the “Locality”), a political subdivision of the Commonwealth and the TOBACCO
REGION REVITALIZATION COMMISSION, a body corporate and political subdivision of
the Commonwealth of Virginia (the “Commission”).
WITNESSETH:
WHEREAS, the parties entered into the Performance Agreement dated as of October 25th,
2023 (“Performance Agreement”) to which this Agreement is attached pursuant to which the
Commission will make a Grant to the Locality that the Locality will use to induce the Company
to undertake the Project, thereby making a Capital Investment and creating New Jobs in the
Locality; and
WHEREAS, if the Project is completed, the Locality will realize additional Local Tax
Revenue and desires to share a portion of that Local Tax Revenue with the Commission:
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and undertakings of the parties to this Agreement, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as
follows.

Definitions: Capitalized terms used but not defined in this Agreement have the same

definitions as set forth in the Performance Agreement.
“Local Taxes” means the tax payments the Locality receives from the Company as a result
of local assessments (including any entities owned by, affiliated with, or under common control
with the Company) pursuant to Title 58.1, Subtitle III of the Code of Virginia, including, but
limited to, real property taxes, business, professional and occupational license taxes, machinery
and tools taxes, and tangible personal property taxes.
“New Tax Revenue” means the sum of Local Taxes generated in connection with or
attributable to the Project that the Company pays to the Locality, directly or indirectly. If the
Project involves the expansion of the Facility or the Company’s operations in the Locality, the
New Tax Revenue for a given tax year is the amount of Local Taxes the Company paid in excess
of the amount of Local Taxes the Company paid for the tax year immediately preceding the date
of the Performance Agreement. (For example, if the Performance Agreement is dated 2020, the
Company paid $50,000 of Local Taxes in 2019, and the Company paid $75,000 of Local Taxes
in 2021, the New Tax Revenue for 2021 would be $25,000.)

Revenue Sharing: Starting with the first tax year that begins after the Award Date of the

Performance Agreement, the Locality will pay to the Commission an amount equal to 5% of the
Exhibit
Revenue Sharing Agreement
This REVENUE SHARING AGREEMENT (“Agreement”) made and entered into this
the 25th day of October, 2023 (“Effective Date”) by and between the COUNTY OF RUSSELL,
VIRGINIA (the “Locality”), a political subdivision of the Commonwealth and the TOBACCO.
REGION REVITALIZATION COMMISSION, a body corporate and political subdivision of
the Commonwealth of Virginia (the “Commission”.
WITNESSETH:
WHEREAS, the parties entered into the Performance Agreement dated as of October 25",
2023 (“Performance Agreement”) to which this Agreement is attached pursuant to which the
Commission will make a Grant to the Locality that the Locality will use to induce the Company
to undertake the Project, thereby making a Capital Investment and creating New Jobs in the
Locality; and
WHEREAS, if the Project is completed, the Locality will realize additional Local Tax
Revenue and desires to share a portion of that Local Tax Revenue with the Commission:
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and undertakings of the parties to this Agreement, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as
follows.

Definitions: Capitalized terms used but not defined in this Agreement have the same
definitions as set forth in the Performance Agreement.

“Local Taxes ” means the tax payments the Locality receives from the Company as a result
of local assessments (including any entities owned by, affiliated with, or under common control
with the Company) pursuant to Title 58.1, Subtitle III of the Code of Virginia, including, but
limited to, real property taxes, business, professional and occupational license taxes, machinery
and tools taxes, and tangible personal property taxes.
jew Tax Revenue” means the sum of Local Taxes generated in connection with or
attributable to the Project that the Company pays to the Locality, directly or indirectly. If the
Project involves the expansion of the Facility or the Company’s operations in the Locality, the
New Tax Revenue for a given tax year is the amount of Local Taxes the Company paid in excess
‘of the amount of Local Taxes the Company paid for the tax year immediately preceding the date
of the Performance Agreement. (For example, if the Performance Agreement is dated 2020, the
Company paid $50,000 of Local Taxes in 2019, and the Company paid $75,000 of Local Taxes
in 2021, the New Tax Revenue for 2021 would be $25,000.)

Revenue Sharing: Starting with the first tax year that begins after the Award Date of the
Performance Agreement, the Locality will pay to the Commission an amount equal to 5% of the

15
16
New Tax Revenue (“Revenue Sharing Payments”). The Locality will make Revenue Sharing
Payments within 45 days after the Locality receives Company’s payment of its Local Taxes.

Payment Period: The Locality will continue to pay Revenue Sharing Payments to the

Commission until the total amount of Revenue Sharing Payments the Locality has paid to the
Commission equals 105% of the Earned Grant Funds.
The Locality’s obligation to pay Revenue Sharing Payments is contingent upon its receipt
of tax payments from the Company and is subject to the Locality’s receipt of appropriations
sufficient to make such payments.  The Locality’s chief executive officer agrees to use his or her
best efforts to secure the necessary appropriations.

Commission Reimbursement to Locality:  In the event Company does not meet its

Targets in full, the Commission shall reimburse to the Locality within 120 days of the
Performance Date, as defined in the Performance Agreement and as applicable, the amount of
Revenue Sharing Payments received by the Commission from the Locality that exceed 105% of
Earned Grant Funds.

Incorporation by Reference: Sections 8 (Notices) and 9 (Miscellaneous) of the

Performance Agreement are hereby incorporated by reference into this Agreement.
TOBACCO REGION
REVITALIZATION COMMISSION
By:_______________________________
James E. Campos, Acting Executive
Director
Date:______________________________
  RUSSELL COUNTY 

By:________________________________
Title:______________________________
Date:______________________________
‘New Tax Revenue (“Revenue Sharing Payments”). The Locality will make Revenue Sharing
Payments within 45 days after the Locality receives Company’s payment of its Local Taxes.

Payment Period: The Locality will continue to pay Revenue Sharing Payments to the
Commission until the total amount of Revenue Sharing Payments the Locality has paid to the
Commission equals 105% of the Earned Grant Funds.

The Locality’s obligation to pay Revenue Sharing Payments is contingent upon its receipt
of tax payments from the Company and is subject to the Locality’s receipt of appropriations
sufficient to make such payments. The Locality’s chief executive officer agrees to use his or her
best efforts to secure the necessary appropriations.


Commission Reimbursement to Locality: In the event Company does not meet its
Targets in full, the Commission shall reimburse to the Locality within 120 days of the
Performance Date, as defined in the Performance Agreement and as applicable, the amount of
Revenue Sharing Payments received by the Commission from the Locality that exceed 105% of.
Earned Grant Funds.


Incorporation by Reference: Sections 8 (Notices) and 9 (Miscellaneous) of the
Performance Agreement are hereby incorporated by reference into this Agreement.


TOBACCO REGION
REVITALIZATION COMMISSION
By:
James E, Campos, Acting Executive
Director
Date:
RUSSELL COUNTY
By:
Title:
16
Tobacco Region Revitalization Commission
TROF Disbursement & Reporting Requirements
TROF Grants
TROF grants can be disbursed pre- or post- performance. Both disbursement methods require local
revenue sharing agreements between the Commission and the Locality which means all TROF grants
require the Locality to be party to the Grant Agreement for revenue sharing purposes.
However, while the Locality is required to be party to the Grant Agreement, the Applicant should be the
local Economic Development Authority (EDA)/ Industrial Development Authority (IDA) since it is
procedurally less complex for an EDA/IDA to legally disburse Commission grant funds to a beneficiary
company.
In special circumstances in which no local EDA/IDA is active or in existence in a Locality, then the
Locality may be the Awardee/ Applicant if the Commission is provided written assurance from the
Locality’s counsel that the Locality followed all legal requirements and that the obligations of
the agreement are legally enforceable.  The Commission will not execute a TROF Grant
agreement with a Locality until such written assurance has been provided.
• If disbursed POST-PERFORMANCE:

o Only one disbursement will be made and that shall be after the Performance Date has
passed.

o After the Performance Date listed in the Agreement, the Commission will determine the
extent to which the Company met or exceeds its Targets and the amount of Earned
Grant Funds due to the Company.  The Commission shall pay the Locality the Earned
Grant Funds within 30 days of determining the extent to which the Company met or
exceeded its Targets. After receiving funds, the Locality shall pay the EDA/IDA who will
pay the Company within 30 days.
o
Reporting Requirements:
• Within 30 days of the Award Date listed in the Agreement, the Company shall provide to the
Commission (see Section 4(a) and Attachment 1) the Award Date Report which establishes
the baseline performance metrics for the Grant Agreement.
• Annually by the anniversary of the Award Date listed in the Agreement, the Company shall
provide the Commission with Progress Reports (see Section 4(b) and Attachment 2).  For a
typical performance period of three years, three progress reports will be provided.
•  Within 90 days after the Performance Date listed in the Agreement the Company shall
provide the Commission with the Final Report (see Section 4© and Attachment 3).
Tobacco Region Revitalizat
TROF Disbursement & Reporting Requirements
TROF Grants
TROF grants can be disbursed pre- or post- performance. Both disbursement methods require local
revenue sharing agreements between the Commission and the Locality which means all TROF grants
require the Locality to be party to the Grant Agreement for revenue sharing purposes
However, while the Locality is required to be party to the Grant Agreement, the Applicant should be the
local Economic Development Authority (EDA)/ Industrial Development Authority (IDA) since it is
procedurally less complex for an EDAJIDA to legally disburse Commission grant funds to a beneficiary
company
In special circumstances in which no local EDA/IDA is active or in existence in a Locality, then the
Locality may be the Awardee/ Applicant if the Commission is provided written assurance from the
Locality’s counsel that the Locality followed all legal requirements and that the obligations of
the agreement are legally enforceable. The Commission will not execute a TROF Grant
agreement with a Locality until such written assurance has been provided.

If disbursed POST-PERFORMANCE:

© Only one disbursement will be made and that shall be after the Performance Date has
passed.
© After the Performance Date listed in the Agreement, the Commission will determine the
extent to which the Company met or exceeds its Targets and the amount of Earned
Grant Funds due to the Company. The Commission shall pay the Locality the Earned
Grant Funds within 30 days of determining the extent to which the Company met or
exceeded its Targets. After receiving funds, the Locality shall pay the EDA/IDA who will
pay the Company within 30 days.
°
Reporting Requirements:

Within 30 days of the Award Date listed in the Agreement, the Company shall provide to the
Commission (see Section 4(a) and Attachment 1) the Award Date Report which establishes
the baseline performance metrics for the Grant Agreement.

Annually by the anniversary of the Award Date listed in the Agreement, the Company shall
provide the Commission with Progress Reports (see Section 4(b) and Attachment 2). For a
typical performance period of three years, three progress reports will be provided.

Within 90 days after the Performance Date listed in the Agreement the Company shall
provide the Commission with the Final Report (see Section 4© and Attachment 3).




























































 Corporation
Form W-9
Revised December 2017
Commonwealth of Virginia
Substitute W-9 Form
Request for Taxpayer Identification
Number and Certification
ct
io
n
1
 ‐
Ta
xp
ay
er
Id
e
n
ti
fi
ca
ti
o
n
Se
c
 Employer Identification Number (EIN)
 Social Security Number (SSN)
__     __     __     __     __     __          __   __  __
Please select the appropriate Taxpayer Identification Number (EIN or SSN) type and
enter your 9 digit ID number . The EIN or SSN provided must match the name given
on the “Legal Name” line to avoid backup withholding. If you do not have a Tax ID
number, please reference “Specific Instructions ‐ Section 1.” If the account is in more
than one name, provide the name of the individual who is recognized with the IRS as
the responsible party.
Dunn & Bradstreet Universal Numbering System (DUNS) (see
instructions)
__     __     __     __     __     __          __   __  __
Legal Name:
Business Name:
Entity Type Entity Classification Exemptions (see instructions)
 Individual
 Sole Proprietorship
 Partnership
 Trust  Disregarded Entity
 Estate  Limited Liability Company
 Government  Partnership
 C‐Corporation
 S‐Corporation
 Non‐Profit  Corporation
 VA State Agency
 Joint Venture
Medical Services
 Political Subdivision
 Federal Government
 Legal Services
 VA Local Government
 Real Estate Agent
 OTH Government
 Professional Services
 Tax Exempt Organization
 Other
Exempt payee code
(if any):
(from backup withholding)
Exemption from FATCA reporting
code (if any):
Contact Information
City: State : Zip Code:
Legal Address: Name:
Email Address:
Business Phone:
City: State : Zip Code:
Remittance Address: Fax Number:
Mobile Phone:
Alternate Phone:
Se
ct
io
n
2
 ‐
C
e
rt
if
ic
at
io
n

The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
Under penalties of perjury, I certify that:

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or c) the IRS has notified me that I am
no longer subject to backup withholding, and
Certification instructions: You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not
apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual
retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but
you must provide your correct TIN. See instructions titled Certification


The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.


I am a U.S. citizen or other U.S. person (defined later in general instructions), and


I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue


Printed Name:
Authorized U.S. Signature: Date:
Form W-9 Request for Taxpayer Identification
subst arm Number and Certification
Revised December 2017
Please select the appropriate Taxpayer Identification Number (EIN or SSN) type and
lenter your 9 digit ID number . The EIN or SSN provided must match the name given
[7 Employer Identification Number (EIN) Jon the “Legal Name” line to avoid backup withholding. If you do not have a Tax ID
Inumber, please reference “Specific Instructions - Section 1.” Ifthe account is in more
Ithan one name, provide the name of the individual who is recognized with the IRS as
SO the responsible party.
[1 Social Security Number (SSN)
Legal Name:
—— [Business Name:
Entity Type. Entity Classification Exemptions (see instructions)
individual Ti corporation [Professional Services — [EI Medical Services Exempt payee code
ir any)
| sole Proprietorship [Gi s-corporation |[C political subdivision [I Legal Services
(from backup withholding)
| rarinership [Bicccorporation [Treat estate Agent [Ei Joint Venture
[reuse [Dioisregarded Entity [Eva toca! Government [Ei Tax Exempt Organization [Exemption from FATCA reporting
|code (if any):
|Ciestate Cimited Liability Company _|[EPFederal Government [EI OTH Government
| covernment [Drartnership [Tivastate agency [other
Section 1 -Taxpayer Identification
[Non-Protit [Ci corporation
Contact Information
Legal Address: Name:
lEmail Address:
city: State: Zip Code: Business Phone:
Remittance Address: Fax Number:
Mobile Phone:
city: State: Zip Code: |Alternate Phone:
[Under penalties of perjury, | certify that:
1, The number shown on this form is my correct taxpayer identification number (or | am waiting for a number to be issued to me), and
2. 1am not subject to backup withholding because: (a) | am exempt from backup withholding, or (b)| have not been notified by the Internal Revenue
Service (IRS) that | am subject to backup withholding as a result of a failure to report all interest or dividends, or c) the IRS has notified me that | am
no longer subject to backup withholding, and
3.1am a US. citizen or other U.S. person (defined later in general instructions), and
44. The FATCA code(s) entered on this form (if any) indicating that | am exempt from FATCA reporting is correct.
Certification instructions: You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not
apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual
retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but
lyou must provide your correct TIN. See instructions titled Certification
a
2
Printed Name:
[Authorized U.S. Signature: Date:
Commonwealth of Virginia Substitute W-9 Form Instructions
General Instructions
Section references are to the Internal Revenue Code
unless otherwise noted.
Future developments. The IRS has created a page
on IRS.gov for information about Form W-9, at
www.irs.gov/w9. Information about any future
developments affecting Form W-9 (such as
legislation enacted after we release it) will be
posted on that page.
Purpose of Form
A person who is required to file an information
return with the IRS must obtain your correct
taxpayer identification number (TIN) to report, for
example, income paid to you, payments made to
you in settlement of payment card and third party
network transactions, real estate transactions,
mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of
debt, or contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person
(including a resident alien), to provide your correct
TIN to the person requesting it (the requester) and,
when applicable, to:

Certify that the TIN you are giving is correct (or
you are waiting for a number to be issued),
Certify that you are not subject to backup
withholding, or
Claim exemption from backup withholding if you
are a U.S. exempt payee. If applicable, you are also
certifying that as a U.S. person, your allocable share
of any partnership income from a U.S. trade or
business is not subject to the withholding tax on
foreign partners’ share of effectively connected
income, and
Certify that FATCA code(s) entered on this form
(if any) indicating that you are exempt from the
FATCA reporting, is correct.

Definition of a U.S. person. For federal tax
purposes, you are considered a U.S. person if you
are:
• An individual who is a U.S. citizen or U.S. resident
alien,
• A partnership, corporation, company, or
association created or organized in the United
States or under the laws of the United States,
• An estate (other than a foreign estate), or
• A domestic trust (as defined in Regulations section
301.7701-7).
Foreign person. If you are a foreign person or the
U.S. branch of a foreign bank that has elected to be
treated as a U.S. person, do not use Form W-9.
Instead, use the appropriate Form W-8 or Form
8233 (see Publication 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities).
Nonresident alien who becomes a resident alien.
Generally, only a nonresident alien individual may
use the terms of a tax treaty to reduce or eliminate
U.S. tax on certain types of income. However, most
tax treaties contain a provision known as a “saving
clause.” Exceptions specified in the saving clause
may permit an exemption from tax to continue for
certain types of income even after the payee has
otherwise become a U.S. resident alien for tax
purposes.
If you are a U.S. resident alien who is relying on an
exception contained in the saving clause of a tax
treaty to claim an exemption from U.S. tax on
certain types of income, you must attach a
statement to Form W-9 that specifies the following
five items:

The treaty country. Generally, this must be the
same treaty under which you claimed exemption
from tax as a nonresident alien.
The treaty article addressing the income.
The article number (or location) in the tax treaty
that contains the saving clause and its exceptions.
The type and amount of income that qualifies for
the exemption from tax.
Sufficient facts to justify the exemption from tax
under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax
treaty allows an exemption from tax for scholarship
income received by a Chinese student temporarily
present in the United States. Under U.S. law, this
student will become a resident alien for tax
purposes if his or her stay in the United States
exceeds 5 calendar years. However, paragraph 2 of
the first Protocol to the U.S.-China treaty (dated
April 30, 1984) allows the provisions of Article 20 to
continue to apply even after the Chinese student
becomes a resident alien of the United States. A
Chinese student who qualifies for this exception
(under paragraph 2 of the first protocol) and is
relying on this exception to claim an exemption
from tax on his or her scholarship or fellowship
income would attach to Form W-9 a statement that
includes the information described above to
support that exemption.
If you are a nonresident alien or a foreign entity,
give the requester the appropriate completed Form
W-8 or Form 8233.
What is backup withholding? Persons making
certain payments to you must under certain
conditions withhold and pay to the IRS a percentage
of such payments. This is called “backup
withholding.” Payments that may be subject to
backup withholding include interest, tax-exempt
interest, dividends, broker and barter exchange
transactions, rents, royalties, nonemployee pay,
payments made in settlement of payment card and
third party network transactions, and certain
payments from fishing boat operators. Real estate
transactions are not subject to backup withholding.
You will not be subject to backup withholding on
payments you receive if you give the requester your
correct TIN, make the proper certifications, and
report all your taxable interest and dividends on
your tax return.
Payments you receive will be subject to backup
withholding if:

You do not furnish your TIN to the requester,
You do not certify your TIN when required (see
Section 2 Certification – Page 3 for details),
The IRS tells the requester that you furnished an
incorrect TIN,
The IRS tells you that you are subject to backup
withholding because you did not report all your
interest and dividends on your tax return (for
reportable interest and dividends only), or
You do not certify to the requester that you are
not subject to backup withholding under 4 above
(for reportable interest and dividend accounts
opened after 1983 only).

Certain payees and payments are exempt from
backup withholding.  See Exempt payee code on
page 3 and the separate Instructions for the
Requestor of Form W-9 for more information.
What is FATCA reporting? The Foreign Account Tax
Compliance Act (FATCA) requires a participating
foreign financial institution to report all United
States account holders that are specified United
States persons. Certain payees are exempt from
FATCA reporting. See Exemption from FATCA
reporting code on page 3 and the Instructions for
the Requestor of Form W-9 for more information.
Updating Your Information
You must provide updated information to any
person to whom you claimed to be an exempt
payee if you are no longer an exempt payee and
anticipate receiving reportable payments in the
future from this person. For example, you may need
to provide updated information if you are a C
corporation that elects to be an S corporation, or if
you no longer are tax exempt. In addition, you must
furnish a new Form W-9 if the name or TIN changes
for the account, for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your
correct TIN to a requester, you are subject to a
penalty of $50 for each such failure unless your
failure is due to reasonable cause and not to willful
neglect.
Civil penalty for false information with respect to
withholding. If you make a false statement with no
1
‘Commonwealth of Virginia Substitute W-9 Form Instructions
General Instructions
Section references are to the Internal Revenue Code
Unless otherwise noted.
Future developments. The IRS has created a page
‘on IRS.gov for information about Form W-
www.irs.gov/w9. Information about any future
developments affecting Form W-9 (such as
legislation enacted after we release it) will be
posted on that page.
Purpose of Form
‘A person who is required to file an information
return with the IRS must obtain your correct
taxpayer identification number (TIN) to report, for
‘example, income paid to you, payments made to
you in settlement of payment card and third party
network transactions, real estate transactions,
mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of
debt, or contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person
(including a resident alien), to provide your correct
TIN to the person requesting it (the requester) and,
when applicable, to:
1 Certify that the TIN you are giving is correct (or
‘you are waiting for a number to be issued),


Certify that you are not subject to backup
withholding, or


Claim exemption from backup withholding if you
are a US. exempt payee. If applicable, you are also
certifying that as a U.S. person, your allocable share
of any partnership income from a U.S. trade or
business is not subject to the withholding tax on
foreign partners’ share of effectively connected
Income, and


Certify that FATCA code(s) entered on this form
(if any) indicating that you are exempt from the
FATCA reporting, is correct.


Definition of a U.S. person. For federal tax
purposes, you are considered a U.S. person if you


An individual who is a US. citizen or US. resident
alien,


Apartnership, corporation, company, or
‘association created or organized in the United
‘States or under the laws of the United States,


An estate (other than a foreign estate), or


Adomestic trust (as defined in Regulations section
301.7701-7).


Foreign person. If you are a foreign person or the
U.S. branch of a foreign bank that has elected to be
treated as a U.S. person, do not use Form W-9.
Instead, use the appropriate Form W-8 or Form
18233 (see Publication 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities)
Nonresident alien who becomes a resident alien.
Generally, only @ nonresident alien individual may
Use the terms of a tax treaty to reduce or eliminate
U.S, tax on certain types of income. However, most
tax treaties contain a provision known as a “saving
clause.” Exceptions specified in the saving clause
‘may permit an exemption from tax to continue for
certain types of income even after the payee has
otherwise become a U.S. resident alien for tax
purposes.
Ifyou are a U.S. resident alien who is relying on an
‘exception contained in the saving clause of a tax
treaty to claim an exemption from USS. tax on
certain types of income, you must attach a
statement to Form W-9 that specifies the following
five items:
1 The treaty country. Generally, this must be the
‘same treaty under which you claimed exemption
from tax asa nonresident alien.


The treaty article addressing the income.


The article number (oF location) inthe tax treaty
that contains the saving clause and its exceptions,


4, The type and amount of income that qualifies for
the exemption from tax,

Sufficient facts to justify the exemption from tax
Under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax
treaty allows an exemption from tax for scholarship
Income received by a Chinese student temporarily
present in the United States. Under U.S. law, this
student will become a resident alien for tax
purposes if his or her stay in the United States
‘exceeds 5 calendar years. However, paragraph 2 of
the first Protocol to the U.S.-China treaty (dated
‘April 30, 1984) allows the provisions of Article 20 to
‘continue to apply even after the Chinese student
becomes a resident alien of the United States. A
Chinese student who qualifies for this exception
(under paragraph 2 of the first protocol) and is
relying on this exception to claim an exemption
from tax on his or her scholarship or fellowship
Income would attach to Form W-9 a statement that
includes the information described above to
‘support that exemption,
I you are a nonresident alien or a foreign entity,
sive the requester the appropriate completed Form
W-8 or Form 8233,
‘What is backup withholding? Persons making
certain payments to you must under certain,
conditions withhold and pay to the IRS a percentage
‘of such payments. This is called “backup
withholding.” Payments that may be subject to
backup withholding include interest, tax-exempt
Interest, dividends, broker and barter exchange
transactions, rents, royalties, nonemployee pay,
payments made in settlement of payment card and
third party network transactions, and certain
payments from fishing boat operators. Real estate
transactions are not subject to backup withholding.
You will not be subject to backup withholding on
payments you receive if you give the requester your,
correct TIN, make the proper certifications, and
report all your taxable interest and dividends on
your tax return.
Payments you receive will be subject to backup
withholding if:


You do not furnish your TIN to the requester,


You do not certify your TIN when required (see
Section 2 Certification ~ Page 3 for details),


The IRS tells the requester that you furnished an
incorrect TIN,


The IRS tells you that you are subject to backup
‘withholding because you did not report all your
interest and dividends on your tax return (for
reportable interest and dividends only), or


You do not certify to the requester that you are
rot subject to backup withholding under 4 above
(for reportable interest and dividend accounts
‘opened after 1983 only).


Certain payees and payments are exempt from
backup withholding. See Exempt payee code on
page 3 and the separate Instructions for the
Requestor of Form W-9 for more information.
‘What is FATCA reporting? The Foreign Account Tax
Compliance Act (FATCA) requires a participating
foreign financial institution to report all United
States account holders that are specified United
States persons. Certain payees are exempt from
FATCA reporting. See Exemption from FATCA
reporting code on page 3 and the Instructions for
the Requestor of Form W-9 for more information,
Updating Your Information
You must provide updated information to any
person to whom you claimed to be an exempt
payee if you are no longer an exempt payee and
anticipate receiving reportable payments in the
future from this person. For example, you may need
to provide updated information if you are @ C
corporation that elects to be an S corporation, or if
you no longer are tax exempt. In addition, you must
furnish a new Form W- if the name or TIN changes
for the account, for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your
correct TIN to a requester, you are subject to a
penalty of $50 for each such failure unless your
failure is due to reasonable cause and not to willful
neglect.
Civil penalty for false information with respect to
withholding. f you make a false statement with no
Commonwealth of Virginia Substitute W-9 Form Instructions
reasonable basis that results in no backup
withholding, you are subject to a $500 penalty.
Criminal penalty for falsifying information. Willfully
falsifying certifications or affirmations may subject
you to criminal penalties including fines and/or
imprisonment.
Misuse of TINs. If the requester discloses or uses
TINs in violation of federal law, the requester may
be subject to civil and criminal penalties.
Specific Instructions
Section 1 -Taxpayer Identification
Check the appropriate Tax Identification Number
(TIN) type. Enter your EIN/SSN in the space
provided. If you are a resident alien and you do not
have and /or are not eligible to get an SSN, your TIN
is your IRS individual taxpayer identification number
(ITIN).  Enter it in the social security number box.  If
you do not have an ITIN, see How to get a TIN
below.
How to get a TIN. If you do not have a TIN, apply
for one immediately.  To apply for an SSN, get Form
SS-5, Application for a Social Security Card, from
your local Social Security Administration office. Get
Form W-7, Application for IRS Individual Taxpayer
Identification Number, to apply for an ITIN or Form
SS-4, Application for Employer Identification
Number, to apply for an EIN.  You can get Forms W-
7 and SS-4 from the IRS by calling 1-800-TAX-FORM
(1-800-829-3676) or from the IRS’s Internet Web
Site www.irs.gov.
If you do not have a TIN, apply for a TIN
immediately, write “Applied For” in the space for
the TIN, sign and date the form, and give it to the
requester.  For interest and dividend payments, and
certain payments made with respect to readily
tradable instruments, generally you will have 60
days to get a TIN and give it to the requester before
you are subject to backup withholding on
payments. The 60-day rule does not apply to other
types of payments.  You will be subject to backup
withholding on all such payments until you provide
your TIN to the requester. Note: Writing “Applied
For” means that you have already applied for a TIN
or that you intend to apply for one soon.
Enter the TIN which coincides with the ‘Legal
Name’ provided on the form.
a. If you are an individual, check the "Social
Security Number (SSN)" box and enter the SSN.
b. If you are a Grantor or Revocable Trust, check
the “Social Security Number (SSN)” box and enter
the SSN of the Grantor.
c. If you are a Resident Alien, check the “Social
Security Number (SSN)” box and enter your SSN or
your ITIN (IRS Individual Taxpayer Identification
Number).
d. If you are a Sole Proprietor, check the “Social
Security Number (SSN)” box and enter the SSN of
the sole proprietor.
e. If you are a Single-Member LLC that is
disregarded as an entity, check the “Social Security
Number (SSN)” box and enter the member’s SSN.
Note:  If an LLC has one owner, the LLC’s default tax
status is “disregarded entity”.  If an LLC has two
owners, the LLC’s default tax status is “partnership”.
If an LLC has elected to be taxed as a corporation, it
must file IRS Form 2553 (S Corporation) or IRS Form
8832 (C Corporation).
Vendors are requested to enter their Dunn and
Bradstreet Universal Numbering System (DUNS), if
applicable. See number requirement below.
Dunn and Bradstreet Universal Numbering System
(DUNS) number requirement . The United States
Office of Management and Budget (OMB) requires
all vendors that receive federal grant funds have
their DUNS number recorded with and
subsequently reported to the granting agency.  If a
contractor has multiple DUNS numbers the
contractor should provide the primary number
listed with the Federal government’s Central
Contractor Registration (CCR) at www.ccr.gov .  Any
entity that does not have a DUNS number can apply
for one on-line at http://www.dnb.com/us/ under
the DNB D-U-N Number Tab.
Legal Name. If you are an individual, you must
generally enter the name shown on your social
security card.  However, if you have changed your
last name, for instance, due to marriage without
informing the Social Security Administration of the
name change, enter your first name, the last name
shown on your social security card, and your new
last name. If the account is in joint names, list first
and then circle the name of the person or entity
whose number you enter in Part I of the form. If you
are using a name other than that which is listed on
a Social Security Card, please enter the legal entity
name as filed with the IRS. In general, enter the
name shown on your income tax return.  Do not
enter a Disregarded Entity Name on this line.
Business Name. Business, Disregarded Entity,
trade, or DBA (“doing business as”) name.
Entity Type. Select the appropriate entity type.
Individual. If you are an individual, you must
generally enter the name shown on your income tax
return.
Sole proprietor.  Enter your individual name as
shown on your social security card on the “Legal
Name” line.  You may enter your business, trade, or
“doing business as (DBA)” name on the “Business
Name” line.
Partnership. A partnership is an entity reflecting a
relationship existing between two or more persons
who join to carry on a trade or business.   Enter the
partnerships entity’s name on the “Legal Name”
line.  This name should match the name shown on
the legal document creating the entity.  You may
enter your business, trade, or "doing business as
(DBA) name on the “Business Name” line.
Trust. A legal entity that acts as fiduciary, agent or
trustee on behalf of a person or business entity for
the purpose of administration, management and
the eventual transfer of assets to a beneficial party.
Enter the name of the legal entity on the “Legal
Name” line.
Estate. A separate legal entity created under state
law solely to transfer property from one party to
another. The entity is separated by law from both
the grantor and the beneficiaries.  Enter the name
of the legal entity on the “Legal Name” line.
Government. The Government of any State, any
Political Subdivision of any State, any Agency or
Instrumentality of a State or of a Political
Subdivision of a State.
Non-Profit. An organization that is organized and
operated exclusively for exempt purposes and none
of its earnings may inure to any private shareholder
or individual.
Corporation. A company recognized by law as a
single body with its own powers and liabilities,
separate from those of the individual members.
Enter the entity’s name on the “Legal Name” line
and any trade or “doing business as (DBA)” name on
the “Business Name” line.
S-Corporation. A corporation that is taxed like a
partnership: a corporation in which five or fewer
people own at least half the stock.  Enter the
entity’s name on the “Legal Name” line and any
trade or “doing business as (DBA)” name on the
“Business Name” line.
C-Corporation. A business that is taxed as a
separate entity: a business taxed under Subchapter
C of the Internal Revenue Code and legally distinct
from its owners.  Enter the entity’s name on the
“Legal Name” line and any trade or “doing business
as (DBA)” name on the “Business Name” line.
Limited liability Company (LLC). An LLC with at least
two members is classified as a partnership for
federal income tax purposes unless it files Form
8832 and affirmatively elects to be treated as a
corporation. Enter the name of the partnership or
corporation. An LLC with only one member is
treated as an entity disregarded as separate from its
owner for income tax purposes (but as a separate
2
‘Commonwealth of Virginia Substitute W-8 Form Instructions
reasonable basis that results in no backup
‘withholding, you are subject to a $500 penalty,
Criminal penalty for falsifying information. willfully
falsifying certifications or affirmations may subject
‘you to criminal penalties including fines and/or
imprisonment.
Misuse of TINS. Ifthe requester discloses or uses
TTINs in violation of federal law, the requester may
be subject to civil and criminal penalties.
Specific Instructions
Section 1 -Taxpayer Identification
‘Check the appropriate Tax Identification Number
(TIN) type. Enter your EIN/SSN in the space
Provided. Ifyou area resident alien and you do not
have and for are not eligible to get an SSN, your TIN
is your IRS individual taxpayer identification number
(ITIN), Enter itn the socal security number box. If
you do not have an ITIN, see How to get a TIN
below.
How to get a TIN. If you do not have a TIN, apply
for one immediately. To apply for an SSN, get Form
‘85-5, Application for a Social Security Card, from
your local Social Security Administration office. Get
Form W-7, Application for IRS Individual Taxpayer
Identification Number, to apply for an ITIN or Form.
‘85-4, Application for Employer Identification
Number, to apply for an EIN. You can get Forms W-
7 and SS-4 from the IRS by calling 1-B00-TAX-FORM.
(1-800-829-3676) or from the IRS’s Internet Web
Site www.irs.gov.
Ifyou do not have a TIN, apply for a TIN
Immediately, write “Applied For” in the space for
the TIN, sign and date the form, and give it to the
requester. For interest and dividend payments, and
certain payments made with respect to readily
tradable instruments, generally you will have 60,
days to get a TIN and give it to the requester before
‘you are subject to backup withholding on
payments. The 60-day rule does not apply to other
types of payments. You will be subject to backup
‘withholding on all such payments until you provide
your TIN to the requester. Note: Writing “Applied
For” means that you have already applied for a TIN
‘or that you intend to apply for one soon.
Enter the TIN which coincides with the ‘Legal
‘Name’ provided on the form.
2. If you are an individual, check the “Social
Security Number (SSN)” box and enter the SSN.
b. Ifyou are a Grantor or Revocable Trust, check
the “Social Security Number (SSN}” box and enter
the SSN of the Grantor.
Ifyou are a Resident Alien, check the “Social
Security Number (SSN)” box and enter your SSN or
your ITIN (IRS Individual Taxpayer Identification
Number)

If you are a Sole Proprietor, check the "Social

Security Number (SSN)" box and enter the SSN of
the sole proprietor.
. If you are a Single-Member LLC that is
disregarded as an entity, check the "Social Security
Number (SSN)" box and enter the member’s SSN.
Note: If an LLC has one owner, the LLC’s default tax
status is “disregarded entity”. Ifan LLC has two
‘owners, the LLC’s default tax status is “partnership”
Ian LLC has elected to be taxed as a corporation, it
‘must file IRS Form 2553 (S Corporation) or IRS Form
18832 (C Corporation).
Vendors are requested to enter their Dunn and
Bradstreet Universal Numbering System (DUNS), if
applicable. See number requirement below.
Dunn and Bradstreet Universal Numbering System
(UNS) number requirement . The United States
Office of Management and Budget (OMB) requires
all vendors that receive federal grant funds have
their DUNS number recorded with and
subsequently reported to the granting agency. Ifa
contractor has multiple DUNS numbers the
‘contractor should provide the primary number
listed with the Federal government’s Central
Contractor Registration (CCR) at www.ccr.gov. Any
entity that does not have @ DUNS number can apply
for one on-line at http://Avww.dnb.com/us/ under
the DNB D-U-N Number Tab.
Legal Name. If you are an individual, you must
‘generally enter the name shown on your social
security card. However, if you have changed your
last name, for instance, due to marriage without
informing the Social Security Administration of the
name change, enter your first name, the last name
shown on your social security card, and your new
last name. f the account is in joint names, list first
‘and then circle the name of the person or entity
‘whose number you enter in Part | of the form. If you
‘are using a name other than that whichis listed on
‘a Social Security Card, please enter the legal entity,
the IRS. In general, enter the
name shown on your income tax return. Do not
center a Disregarded Entity Name on this lin.
name as filed
Business Name. Business, Disregarded Entity,
trade, or DBA (“doing business as”) name,
Entity Type. Select the appropriate entity type.
Individual. If you are an individual, you must
generally enter the name shown on your income tax
return,
Sole proprietor. Enter your individual name as
shown on your social security card on the “Legal
Name” line. You may enter your business, trade, or
“doing business as (DBA)" name on the “Business
Name” line
Partnership. A partnership is an entity reflecting a
relationship existing between two or more persons.
‘who join to carry on a trade or business. Enter the
partnerships entity’s name on the "Legal Name”
line. This name should match the name shown on
the legal document creating the entity. You may
center your business, trade, or “doing business as
(08A) name on the “Business Name” line.
Trust. A legal entity that acts as fiduciary, agent or
trustee on behalf of a person or business entity for
the purpose of administration, management and
the eventual transfer of assets to a beneficial party.
Enter the name of the legal entity on the “Legal
Name” line,
Estate. A separate legal entity created under state
law solely to transfer property from one party to
‘another. The entity is separated by law from both
the grantor and the beneficiaries. Enter the name
of the legal entity on the “Legal Name" line.
Government. The Government of any State, any
Political Subdivision of any State, any Agency or
Instrumentality of a State or ofa Political
Subdivision of a State
Non-Profit. An organization that is organized and
operated exclusively for exempt purposes and none
Cf its earnings may inure to any private shareholder
or individual.
Corporation. A company recognized by law as a
single body with its own powers and liabilities,
separate from those of the individual members.
Enter the entity’s name on the "Legal Name” line
and any trade or “doing business as (DBA)” name on
the “Business Name” line,
‘S-Corporation. A corporation that is taxed like a
partnership: a corporation in which five or fewer
People own at least half the stock. Enter the
entity’s name on the “Legal Name” line and any
trade or “doing business as (DBA)" name on the
Business Name" line.
-Corporation. A business that is taxed as a
separate entity: a business taxed under Subchapter
of the Internal Revenue Code and legally distinct
from its owners. Enter the entity’s name on the
‘Legal Name" line and any trade or “doing business
1s (DBA) name on the “Business Name” line,
Limited liability Company (LLC). An LLC with atleast
‘two members is classified as a partnership for
{federal income tax purposes unless it files Form
8832 and affirmatively elects to be treated as a
corporation. Enter the name of the partnership or
corporation. An LLC with only one member is
treated as an entity disregarded as separate from its
‘owner for income tax purposes (but as a separate
Commonwealth of Virginia Substitute W-9 Form Instructions
entity for purposes of employment tax and certain
excise taxes), unless it files Form 8832 and
affirmatively elects to be treated as a corporation.
If you are a single-member LLC (including a foreign
LLC with a domestic owner) that is disregarded as
an entity separate from its owner, enter the
owner’s name on the “Legal Name” line.  Caution:
A disregarded domestic entity that has a foreign
owner must use the appropriate Form W-8.
Entity Classification.  Select the appropriate
classification type.
Contact Information.  Enter your contact
information.
Enter your Legal Address. Enter your Remittance
Address. A Remittance Address is the location in
which you or your entity receives business
payments.
Enter your Business Phone Number. Enter your
Mobile Phone Number, if applicable. Enter your Fax
Number, if applicable. Enter your Email Address.
For clarification on IRS Guidelines, see www.irs.gov.
Exemptions
If you are exempt from backup withholding and/or
FATCA reporting, enter in the Exemptions box, any
code(s) that may apply to you.  See Exempt payee
code and Exemption from FATCA reporting code
below.
Exempt payee code. Generally, individuals
(including sole proprietors) are not exempt from
backup withholding.  Corporations are exempt from
backup withholding for certain payments, such as
interest and dividends.  Corporations are not
exempt from backup withholding for payments
made in settlement of payment card or third party
network transactions.
Note. If you are exempt from backup withholding,
you should still complete this form to avoid possible
erroneous backup withholding.
The following codes identify payees that are exempt
from backup withholding:
1 - An organization exempt from tax under section
501(a), any IRA, or a custodial account under
section 403(b)(7) if the account satisfies the
requirements of section 401(f)(2)
2 - The United States or any of its agencies or
instrumentalities
3 - A state, the District of Columbia, a possession of
the United States, or any of their political
subdivisions, or instrumentalities
4 - A foreign government or any of its political
subdivisions, agencies, or instrumentalities
5 - A corporation
6 - A dealer in securities or commodities required to
register in the United States, the District of
Columbia, or a possession of the United States
7 - A futures commission merchant registered with
the Commodity Futures Trading Commission
8 - A real estate investment trust
9 - An entity registered at all times during the tax
year under the Investment Company Act of 1940
10- A common trust fund operated by a bank under
section 584(a)
11 - A financial institution
12 - A middleman known in the investment
community as a nominee or custodian
13 - A trust exempt from tax under section 664 or
described in section 4947.
The following chart shows types of payments that
may be exempt from backup withholding. The chart
applies to the exempt payees listed above, 1
through 13.
IF the payment is for. . . THEN the payment is exempt for. .
Interest and dividend All exempt payees except for 7
payments
Broker transactions Exempt payees 1 through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Barter exchange Exempt payees 1 through 4
transactions and
patronage dividends
Payments over $600    Generally, exempt payees 1
required to be reported through 52
and direct sales over
$5,0001
Payments made in Exempt payees 1 through 4
settlement of payment
card or third party
network transactions
1See Form 1099-MISC, Miscellaneous Income, and
its instructions.
2However, the following payments made to a
corporation and reportable on Form 1099-MISC are
not exempt from backup withholding:  medical and
health care payments, attorneys’ fees, gross
proceeds paid to an attorney, and payments for
services paid by a federal executive agency.
Exemption from FATCA reporting code.  The
following codes identify payees that are exempt
from reporting under FATCA.  These codes apply to
persons submitting this form for accounts
maintained outside of the United States by certain
foreign financial institutions.  Therefore, if you are
only submitting this form for an account you hold in
the United States, you may leave this field blank.

Consult with the person requesting this form if you
are uncertain if the financial institution is subject to
these requirements.
A - An organization exempt from tax under section
501(a) or any individual retirement plan as defined
in section 7701(a)(37)
B - The United States or any of its agencies or
instrumentalities
C - A state, the District of Columbia, a possession of
the United States, or any of their political
subdivisions or instrumentalities
D - A corporation the stock of which is regularly
traded on one or more established securities
markets, as described in Reg. section 1.1472-
1©(1)(i)
E - A corporation that is a member of the same
expanded affiliated group as a corporation
described in Reg. section 1.1472-1©(1)(i)
F - A dealer in securities, commodities, or derivative
financial instruments (including notional principal
contracts, futures, forwards, and options) that is
registered as such under the laws of the United
States or any state
G - A real estate investment trust
H - A regulated investment company as defined in
section 851 or an entity registered at all times
during the tax year under the Investment Company
Act of 1940
I - A common trust fund as defined in section 584(a)
J - A bank as defined in section 581
K - A broker
L - A trust exempt from tax under section 664 or
described in section 4947(a)(1)
M - A tax exempt trust under a section 403(b) plan
or section 457(g) plan
Section 2 - Certification
To establish to the paying agent that your TIN is
correct, you are not subject to backup withholding,
or you are a U.S. person, or resident alien, sign the
certification on Form W-9.  You are being requested
to sign by the Commonwealth of Virginia.
For a joint account, only the person whose TIN is
shown in Part I should sign (when required).
Real estate transactions. You must sign the
certification.  You may cross out item 2 of the
certification.
Submission:
Commonwealth Vendor Group
Post Office Box 1971
Richmond, VA 23218-1971
3
‘Commonwealth of Virginia Substitute W-8 Form Instructions
entity for purposes of employment tax and certain,
‘excise taxes), unless it files Form 8832 and
affirmatively elects to be treated as a corporation,
If you are a single-member LLC (including a foreign
LLC with a domestic owner) that is disregarded as,
an entity separate from its owner, enter the
‘owner’s name on the “Legal Name” line. Caution:
A disregarded domestic entity that has a foreign
‘owner must use the appropriate Form W-8.
Entity Classification. Select the appropriate
Classification type.
Contact Information. Enter your contact
Information.
Enter your Legal Address. Enter your Remittance
‘Address. A Remittance Address is the location in
‘which you or your entity receives business
payments,
Enter your Business Phone Number. Enter your
Mobile Phone Number, if applicable. Enter your Fax
Number, if applicable. Enter your Email Address,
For clarification on IRS Guidelines, see wwwirs gov.
Exemptions
If you are exempt from backup withholding and/or
FATCA reporting, enter in the Exemptions box, any
code(s) that may apply to you. See Exempt payee
‘code and Exemption from FATCA reporting code
below.
Exempt payee code. Generally, individuals
(including sole proprietors) are not exempt from
backup withholding, Corporations are exempt from
backup withholding for certain payments, such as
interest and dividends. Corporations are not
‘exempt from backup withholding for payments
‘made in settlement of payment card or third party
network transactions.
Note. if you are exempt from backup withholding,
you should still complete this form to avoid possible
‘erroneous backup withholding,
‘The following codes identify payees that are exempt
from backup withholding:
1 An organization exempt from tax under section
501(a}, any IRA, or a custodial account under
section 403(b)(7) if the account satisfies the
requirements of section 401(f(2)
2 The United states or any of its agencies or
instrumentalities
3-Astate, the District of Columbia, a possession of
the United States, or any of their political
subdivisions, or instrumentalities
4A foreign government or any ofits political
subdivisions, agencies, or instrumentalities
5 -Acorporation
6 -Adealer in securities or commodities required to
register in the United States, the District of
Columbia, or a possession of the United States
7A futures commission merchant registered with
the Commodity Futures Trading Commission
8-Areal estate investment trust
9- An entity registered at all times during the tax
year under the Investment Company Act of 1940
10- A common trust fund operated by a bank under
section 584(a)
11-A financial institution
12- A middleman known in the investment
‘community 2s @ nominee or custodian
13 -Atrust exempt from tax under section 664 or
described in section 4347.
‘The following chart shows types of payments that
may be exempt from backup withholding, The chart
applies to the exempt payees listed above, 1
through 13,
{Fife payments Tors THEN the payment is exempt or.
Interest and alvidend
payments
Broker transactions
‘All exempt payees except for 7
Exempt payees I trough @ and’
through 11 and alc corporations
S corporations must not enter an
‘exempt payee code because they
ace exempt onl for sales of.
oncovered secures acquired
prior to 2012.
‘Garter exchange | Exempt payees Ttwrougha
transactions and
patronage dividends
Payments over $600,
required to be reported
and direct sales over
$5,000"
Payments madein
settlement of payment
‘ardor third party
network transactions
“General, exempt payees 1
throughs?
Exempt payees 1 through 4
See Form 1099-MISC, Miscellaneous Income, and
its instructions.
“However, the following payments made to 2
corporation and reportable on Form 1099-MISC are
not exempt from backup withholding: medical and
health care payments, attorneys’ fees, gross
proceeds paid to an attorney, and payments for
services paid by a federal executive agency.
Exemption from FATCA reporting code. The
following codes identify payees that are exempt
from reporting under FATCA. These codes apply to
persons submitting this form for accounts
‘maintained outside of the United States by certain
foreign financial institutions. Therefore, if you are
‘only submitting this form for an account you hold in
the United States, you may leave this field blank.
Consult with the person requesting this form if you
are uncertain if the financial institution is subject to
these requirements,
‘A- An organization exempt from tax under section
'501{(a) or any individual retirement plan as defined
in section 7701(a)(37)
B- The United States or any of its agencies or
instrumentalities
C-Astate, the District of Columbia, a possession of
the United States, or any of their political
subdivisions or instrumentalities
D-A corporation the stock of which is regularly
traded on one or more established securities
markets, as described in Reg, section 1.1472-
ean)
E- A corporation that is a member of the same
‘expanded affiliated group as a corporation
described in Reg. section 1.1472-1©(1)(i)
F -A dealer in securities, commodities, or derivative
financial instruments (including notional principal
contracts, futures, forwards, and options) that is
registered as such under the laws of the United
States or any state
G–Areal estate investment trust
H.-A regulated investment company as defined in
section 851 or an entity registered at all times
during the tax year under the Investment Company
Act of 1940
|-A common trust fund as defined in section 584(a)
J Abank as defined in section 581
K-Abroker
|L-A trust exempt from tax under section 664 or
described in section 4947(a)(1)
M-Atax exempt trust under a section 403(b) plan
cr section 457(g) plan
Section 2 - Certification
To establish to the paying agent that your TIN is,
correct, you are not subject to backup withholding,
(or you are a U.S. person, or resident alien, sign the
certification on Form W-9. You are being requested
to sign by the Commonwealth of Virginia,
For a joint account, only the person whose TIN is
shown in Part | should sign (when required).
Real estate transactions. You must sign the
certification. You may cross out item 2 of the
certification,
Submission:
‘Commonwealth Vendor Group
Post Office Box 1971
Richmond, VA 23218-1971
Mr. Lonzo Lester
Page 2
November 16, 2023
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
Any returned funds should be made through the Automated Clearing Housing (ACH).  Send
your payment to Truist Bank, 301 Peachtree Street, Atlanta, GA 30308 (866-448-6394).  Routing #:
061 000 104.  Wire Account #: 2011 41795.   ACH Account # 2011 41795 165099.   Additionally, send
an email to Ms. Tonya Thomas, Senior Fiscal Analyst, at [email protected], alerting her
to the impending arrival of the payment.  In your e-mail to Ms. Thomas, be sure to identify the name of
your assigned Community Development Specialist (CDS), the grant number, and the type of funds
being returned (e.g., CDS Joan Smith, CDBG #19-19-90, Owner Occupied SR/Construction).  Contact
your CDS if your locality cannot use the ACH.
It has been a pleasure working with you. We appreciate your locality’s cooperation in
completing this project. If you have any questions relating to this matter, please contact Stuart Burrill
by e-mail at [email protected] or by phone at (276) 525-5010.
Sincerely,
Amanda Healy
Associate Director
c: Tracy Puckett, Russell County PSA
Debbie Milton, Cumberland Plateau PDC
Matt Boyd, Cumberland Plateau PDC
Stuart Burrill, DHCD
Kathi Boatright, DHCD
Tonya Thomas, DHCD
Dr. Melissa Mason, DHCD
10-06/REV 10-22
Mr. Lonzo Lester
Page 2
November 16, 2023
Any returned funds should be made through the Automated Clearing Housing (ACH). Send
your payment to Truist Bank, 301 Peachtree Street, Atlanta, GA 30308 (866-448-6394). Routing #:
061 000 104, Wire Account #: 2011 41795. ACH Account #2011 41795 165099. Additionally, send
an email to Ms. Tonya Thomas, Senior Fiscal Analyst, at tonya.thomas@dhed. virginia. gov, alerting her
to the impending arrival of the payment. In your e-mail to Ms. Thomas, be sure to identify the name of
your assigned Community Development Specialist (CDS), the grant number, and the type of funds
being returned (e.g., CDS Joan Smith, CDBG #19-19-90, Owner Occupied SR/Construction). Contact
your CDS if your locality cannot use the ACH.
It has been a pleasure working with you. We appreciate your locality’s cooperation in
completing this project. If you have any questions relating to this matter, please contact Stuart Burrill
by e-mail at [email protected] or by phone at (276) 525-5010.
Sincerely,
Curated
7
‘Amanda Healy
Associate Director
c: Tracy Puckett, Russell County PSA
Debbie Milton, Cumberland Plateau PDC
Matt Boyd, Cumberland Plateau PDC
Stuart Burrill, DHCD
Kathi Boatright, DHCD
Tonya Thomas, DHCD
Dr. Melissa Mason, DHCD
10-06/REV 10-22
‘Viegnia Department of Housing and Community Development |Partners fr Beter Communities
‘Main street Centre| 600 East Mainstreet, Suite 300 Richmond, VA 23219,
‘wor ded vena gov | Phone 808) 371-7000 | Fax (08) 371-709 | Virginia Relay 71-1
ae
Virginia Department of Housing and Community Development | Partners for Better Communities
Main Street Centre | 600 East Main Street, Suite 300 Richmond, VA 23219
www.dhcd.virginia.gov | Phone (804) 371-7000 | Fax (804) 371-7090 | Virginia Relay 7-1-1
November 16, 2023
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive
Lebanon, Virginia 24266
RE:   Community Development Block Grant #19-14-36
Belfast Waterline Extension, Phase II

ADMINISTRATIVE AND CONDITIONAL
CLOSEOUT
Dear Mr. Lester:
The Virginia Department of Housing and Community Development (DHCD) has reviewed
and accepted Russell County’s documents and have administratively and conditionally closed your
Community Development Block Grant (CDBG).  The effective date of this closeout is November 16,
2023.
Final closure of the grant will be conditioned upon the submission of the following
documents:

Acceptable Fiscal Year (FY) 2023 and 2024 financial audit reports through DHCD’s
Centralized Application and Management System (CAMS) and the resolution of any audit
findings presented.

All grantees that receive funding during a specific program year are required to submit one
(1) of the following financial documents:


Financial Statement prepared by the organization (does not require preparation by an
Independent Certified Public Accountant (CPA)),


Reviewed Financial Statement(s) prepared by an Independent CPA,


Financial Statement(s) that have been audited by an Independent CPA, or


2 CRF 200 Subpart F Audit – Audited by an Independent CPA.


Grantees must upload the required financial document(s) into CAMS within nine (9) months
after the end of their fiscal year or thirty (30) days after its CPA-approved financial statement or
audit has been accepted, whichever comes first.  The full DHCD audit policy, including an
explanation of the specific document requirements, can be found online at:

https://www.dhcd.virginia.gov/sites/default/files/Docx/audit-policy/dhcd-audit-policy.pdf.
Steve Breeding
Highlight
Steve Breeding
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Glenn Youngkin
Governor
aren Merrick
COMMONWEALTH of VIRGINIA 5.“”"
maT DEPARTMENT OF
Housine AND Community DeveLOPMENT
November 16, 2023
Mr. Lonzo Lester
County Administrator
Russell County
137 Highland Drive
Lebanon, Virginia 24266
RE:
Dear Mr. Lester:
Final closure of the grant will be conditioned upon the submission of the following
documents:
1
Acceptable Fiscal Year (FY) 2023 and 2024 financial audit reports through DHCD’s
Centralized Application and Management System (CAMS) and the resolution of any audit
findings presented.
All grantees that receive funding during a specific program year are required to submit one
(1) of the following financial documents:
1





Financial Statement prepared by the organization (does not require preparation by an
Independent Certified Public Accountant (CPA)),
Reviewed Financial Statement(s) prepared by an Independent CPA,
Financial Statement(s) that have been audited by an Independent CPA, or

CRF 200 Subpart F Audit — Audited by an Independent CPA.

Grantees must upload the required financial document(s) into CAMS within nine (9) months
after the end of their fiscal year or thirty (30) days after its CPA-approved financial statement or
audit has been accepted, whichever comes first. The full DHCD audit policy, including an
explanation of the specific document requirements, can be found online at:
https://www.dhed. virginia.gov/sites/default/files/Docx/audit-policy/dhed-audit-policy.
ine @
df.
‘Virginia Department of Housing and Community Development |Partners fr Beer Communities
‘Main street Centre| 600 East Mainstreet, Suite 300 Richmond, VA 23219,
‘wor ded vena gov | Phone 808) 371-7000 | Fax (08) 371-709 | Virginia Relay 71-1
BA A Document G704’ - 2017
Certificate of Substantial Completion
PROJECT: (name and address) ‘CONTRACT INFORMATION: (CERTIFICATE INFORMATION:
‘Renovation of Dante Depot Facility Contract For: General Construction
Date: June 29, 2022
OWNER: name and address) ‘ARCHITECT: (name and address) CONTRACTOR: (name and address)
Russell County Board of Supervisors ‘Thompson & Litton, Ine. Ken Construction Company, Inc.
137 Highland Drive P.O. Box 1307 396 Cons Ronde
anon, Virgin 103 East Main Street Lebanon, Virginia 2
Lebanon, Virgin 20266 oe
‘The Wotk identified below has been reviewed and found, tothe Architect’s best knowledge, information, and belief, to be substantially
‘complete. Substantial Completion is the stage inthe progress ofthe Work when the Work ot designated portion is sufficiently complete in
sccordance with the Contract Documents 20 thatthe Owner can occupy or utilize the Wark for is intended use. The date of Substantial
Completion ofthe Projecto portion designated below isthe date established by this Certificate
(ldentify the Work or portion thereof, that is substantially complete)
‘The Work described in the Plans and Specifications for the Project is complete in its entirety withthe esception of items
‘enumerated on the punchlist
William A.
rompson,ALA, Senior
“Thompson & Litton, Ine. Project Manager Novernber 21, 2023
"ARCHITECT (Firm Name) ~ SIGNI PRINTED NAME AND TITLE “DATE OF SUBSTANTIAL COMPLETION
ial Completion ofthe Projector portion designated above is also the date of commencement of appli
required by the Contract Documents, except as stated below:
(denify warranties that do not commence on the date of Substantial Completion, ifany, and indicate their date of commencement.)
Not Applicable.
le warrantios
WORK TO BE COMPLETED OR CORRECTED
A list of items to be completed or corrected is attached hereto, or transmitted as agreed upon by the parties, and identified as follows:
(Udenify thelist of Work 10 be completed or corrected.)
Refer to Attachment A’ of this document.
‘The faiture to include any items on such ist does not alter the responsibilty ofthe Contractor to complete all Work in accordance withthe
Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties fr items on the attached list will be
the date of issuance ofthe final Certificate of Payment or the date of final payment, whichever occurs first. The Contractor will complete or
correct the Work on the list of items attached hereto within thirty (30) days from the above date of Substantial Completion,
Cost estimate of Work to be completed or corrected: $N/A
‘The responsibilities of the Owner and Contractor for security, maintenance, hea, utilities, damage to the Work, insurance, and other items
{identified below shall be as follows:
(ote: Owner’s and Contractor’s legal and insurance counsel should review insurance requirements and coverage.)
Owner is responsible forall items enumerated above as of the date ofthis Certificate of Substantial Completion.
‘The Owner and Contractor hereby accept the responsibilities assigned to them in this Certificate of Substantial Completion:
pote Opa Opes [29/202 3
oH
“CONTRACTOR (Firm SIGNATURE [PRINTED NAME AND TITLE
Name)
Russell County Board of
Supervisors Lonzo Lester, It
‘OWNER (Firm Name) ‘SIGNATURE PRINTED NAME ANDTITLE “DATE:
‘NA Document G704- 2017 Copyrgh © 1963, 1978, 1992, 200 and 2017. Al ghs reserved “The American neue of Areca “American Insta ot
‘chocla"“AIA” th AA Logo, end’W’A Contact Documoris" are Vadorarks of The Amarin iat of Actos. Tis document wes paced al 401304
Eon 1720/2029 under Order No-#10t240625 whieh expos on OW112024, lento onl, Neansed fot onetime use ony nd may ony be Used
sccordance wh the AIA Conract Documents Tors of Servic. To reper copyright volelons, eal docele@jaacarrets com
User Notes (88040430)
RUSSELL COUNTY BOARD OF SUPERVISORS
RENOVATION OF DANTE DEPOT
ATTACHMENT ‘A’
PUNCHLIST
NOVEMBER 21, 2023

Touch up paint over scratches on aluminum storefront entrances. See photos below.

Page 2 of 2
The Board of Supervisors of Russell County, in regular meeting on Monday, December
11, 2023, adopted the following:
NO-COST RURAL ADDITION RESOLUTION
ROUTE 836 EXTENSION, CULBERSON LANE
WHEREAS, the Lebanon Residency Office of the Virginia Department of Transportation
recommends that the street(s) referenced in this Board’s resolution be added to the
secondary system of state highways as a no-cost rural addition pursuant to Section 33.2-
705 and Commonwealth Transportation Board policy, because the street(s) meets current
minimum standards, the condition of the existing hard surface is serviceable, the street(s)
has provided continuous public service since its establishment circa 1922 and currently
serves at least three occupied residential dwellings; and,
WHEREAS, the Lebanon Residency Office of the Virginia Department of Transportation
confirms that no Department funds are required to improve the street(s) described on the
attached addition sketch and form AM-4.3 to meet current minimum design or maintenance
standards of the Department; and,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department
of Transportation to add the street(s) described on the attached sketch and form AM-4.3 to
the secondary system of state highways, pursuant to §33.2-705, Code of Virginia and the
Rural Addition Policy of the Commonwealth Transportation Board of the Virginia
Department of Transportation; and,
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right of
way, as described on the attached form AM-4.3, and any necessary easements for cuts, fills
and drainage; and,
BE IT FINALLY RESOLVED, a certified copy of this resolution be forwarded to the
Resident Engineer of the Virginia Department of Transportation.
Recorded Vote
Moved by: Click or tap here to enter text.
Seconded by: Click or tap here to enter text.
Yeas: Click or tap here to enter text.
Nays: Click or tap here to enter text.
A Copy Teste:

Lou Ann Wallace, Chairperson,
Steve Breeding
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Steve Breeding
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‘The Board of Supervisors of Russell County, in regular meeting on Monday, December
11, 2023, adopted the following:
WHEREAS, the Lebanon Residency Office of the Virginia Department of Transportation
confirms that no Department funds are required to improve the street(s) described on the
attached addition sketch and form AM-4.3 to meet current minimum design or maintenance
standards of the Department; and,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department
of Transportation to add the street(s) described on the attached sketch and form AM-4.3 to
the secondary system of state highways, pursuant to §33.2-705, Code of Virginia and the
Rural Addition Policy of the Commonwealth Transportation Board of the Virginia
Department of Transportation; and,
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right of
way, as described on the attached form AM-4.3, and any necessary easements for cuts, fills
and drainage; and,
BE IT FINALLY RESOLVED, a certified copy of this resolution be forwarded to the
Resident Engineer of the Virginia Department of Transportation.
Recorded Vote
Moved by: Click or tap here to enter text
Seconded by: Click or to enter text.
‘Yeas: Click or tap here to enter text.
Nays: Click or tap here to enter text
he
A Copy Teste:
Lou Ann Wallace, Chairperson,
Page 2 of 2
COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION
Form AM 4.3
Form AM 4.3

(Rev 12/05/2023)
by Resolution of the governing body adopted 12/11/2023
In Russell County
ICR ID: 39365947
NONE
Report of Changes in the Secondary System of State Highways
CHANGE TYPE RTE NUM &
STREET NAME
CHANGE
DESCRIPTION
FROM TERMINI TO TERMINI LENGTH NUMBER OF
LANES
RECORDAT
ION
REFERENC
E
ROW
WIDTH
Length Correction Rt. 58 - US
HIGHWAY 58
Data Adjustment,
Project by VDOT
§33.2-326
RTE 836 E [B] RTE 701 [E] 0.10 0
Length Correction Rt. 58 - US
HIGHWAY 58
Data Adjustment,
Project by VDOT
§33.2-326
RTE 836 W [D] RTE 836 E [B] 0.10 0
Addition Rt. 836 -
CULBERSON
LANE
Rural (CTB Policy
No Cost) §33.2-705
0.02 MI S US 58
ALT [A]
US 58 ALT [B] 0.02 2 PROJECT
PLANS
50
Length Correction Rt. 836 -
CULBERSON LN
Data Adjustment,
Project by VDOT
§33.2-326
0.12 MI SW US 58
ALT [C]
0.02 MI SW US 58
ALT [A]
0.10 0
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body’s resolution for changes to the
secondary system of state highways.
A Copy Testee           Signed (County Official):__________________________________________________________
Project/Subdivision:  ROUTE 836 NO-COST RURAL ADDITION
John.Bolling
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Signed (County Official):
Form AM 4.3
(Rev 12/05/2023)
\W DOT COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION
Form AM 4.3
ICR ID: 39365947
NONE,
In Russell County
by Resol
of the governing body adopted 12/11/2023
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body’s resolution for changes to the
secondary system of state highways.
ACopy Testee ‘Signed (County Official):
Report of Changes in the Secondary System of State Highways
Project/Subdivision: ROUTE 836 NO-COST RURAL ADDITION
CHANGE TYPE | _RTENUM& ‘CHANGE FROM TERMINI | TOTERMINI [LENGTH|NUMBER OF |RECORDAT| ROW
STREET NAME | DESCRIPTION LANES ION WIDTH
REFERENC
E
Length Correction | Rt. 58 - US Data Adjustment, | RTE 836 E [B] RTE 701 [E] 0.10 0
HIGHWAY 58 | Project by VDOT
§33.2-326
Length Correction | Rt. 58 - US Data Adjustment, | RTE836W([D] | RTES836E(B] | 0.10 0
HIGHWAY 88 | Project by VDOT
§33.2-326
‘Addition Rt. 836 - Rural (CTB Policy | 0.02MISUS58 | USS8ALT[B] | 0.02 2 PROJECT 50
CULBERSON — No Cost) §33.2-705 ALT IA] PLANS
LANE
Length Correction Rt. 836 - Data Adjustment, 0.12 MI SW US 68 [0.02 MISW US 58] 0.10 0
CULBERSON LN | Project by VDOT ALT [C] ALT [A]
§33.2-326
John.Bolling
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PolyLine
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PolyLine
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PolyLine
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Text Box
A
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B
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PolyLine
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C
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D
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E
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836
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836
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836
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Image
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Typewritten Text
58
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ROUTE 701
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Text Box
0.02
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0.10
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0.10
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0.10
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VA DEPT. OF TRANSPORTATION
BRISTOL DISTRICT
LEBANON RESIDENCY
RUSSELL COUNTY (083)
EXTENSION OF ROUTE 836
NO-COST RURAL ADDITION
John.Bolling
Text Box
SEGMENT A-B:  ROUTE 836 ADDITION
From 0.02 mi S Rte US 58 Alternate to Rte US 58 Alternate
Length = 0.02 mile
John.Bolling
Text Box
SEGMENT C-A:  ROUTE 836 MILEAGE SPLIT
From 0.12 mi SW Rte US 58 Alternate to 0.02 mi SW Rte US 58 Alternate
Length = 0.10 mile
John.Bolling
Text Box
SEGMENT D-B:  ROUTE US 58 ALT MILEAGE SPLIT
From Rte 836 W to Rte 836 E
Length = 0.10 mile
John.Bolling
Text Box
SEGMENT D-B:  ROUTE US 58 ALT MILEAGE SPLIT
From Rte 836 E to Rte 701
Length = 0.10 mile
John.Bolling
Text Box
FOR RIGHT OF WAY DETAILS SEE PROJECT PLANS FOR PROJECTS:
0058-083-S199 & 6058-083-104, C501
John.Bolling
Text Box
ICR #39365947
John.Bolling
Typewritten Text
ALT
VA DEPT. OF TRANSPORTATION
BRISTOL DISTRICT
LEBANON RESIDENCY
RUSSELL COUNTY (083)
EXTENSION OF ROUTE 836
NO-COST RURAL ADDITION
ICR #39365947
SEGMENT A-B: ROUTE 836 ADDITION
From 0.02 mi S Rte US 58 Alternate to Rte US 58 Alternate
Ler 02 mile
SEGMENT C-A: ROUTE 836 MILEAGE SPLIT
From 0.12 mi SW Rte US 58 Alternate to 0.02 mi SW Rte US 58 Alternate
Length = 0.10 mile
SEGMENT D-B: ROUTE US 58 ALT MILEAGE SPLIT
From Rte 836 W to Rte 836 E
Length = 0.10 mile
SEGMENT D-B: ROUTE US 58 ALT MILEAGE SPLIT
From Rte 836 E to Rte 701
Length = 0.10 mile
FOR RIGHT OF WAY DETAILS SEE PROJECT PLANS FOR PROJECTS:
0058-083-S199 & 6058-083-104, CoO!
December 4, 2023
Mrs. Lou Ann Wallace, Chairperson
Russell County Board of Supervisors
137 Highland Drive
Lebanon, VA  24266
Dear Mdme Chair:
To participate in the additional state programs, we must meet the
required maintenance of effort which includes the 2% salary
increase for all fulltime employees.  This will take effect January
2024.
Due to the budget released on October 12, 2023, the required local
effort increased to $9,218,102.  We are asking the Russell County
Board of Supervisors to increase our funding in the amount of
$116,785.
We really appreciate your continued support.
Sincerely,
Kimberly M. Hooker, Ed.D.
Division Superintendent
School Board
Members
Cha i rman

Bob  G ibs on
Vice-Chairman
Cynthia Compton
Tim Ball
W a y n e  B o s t i c
L i n d a  G a r r e t t
Kip Parsons
A l e x  Z a c h w i e j a
Russell County Public Schools
Kimberly M. Hooker, Ed. D.
Division Superintendent
Office 276.889.6500 Fax 276.889.6508
Post Office Box 8 84 Dr. Lorraine C. Turner Drive Lebanon, Virginia 24266
Steve Breeding
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Steve Breeding
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Steve Breeding
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Division Superintendent
Office 276.889.6500 Fax 276.889.6508
Post Office Box 8 84 Dr. Lorraine C. Turner Drive Lebanon, Virginia 24266
Schoo! Board
‘Members
Chairman
Bob Gibson December 4, 2023
Vice-Chairman
Cynthia Compton
Tim Ball
Mrs. Lou Ann Wallace, Chairperson
Russell County Board of Supervisors
Linda Garrett 137 Highland Drive
Kip Parsons Lebanon, VA 24266
Wayne Bostic
Alex Zechwieja Dear Mdme Chair:
We really appreciate your continued support.
Sincerely,
Kimberly M. Hooker, Ed.D.
Division Superintendent
Gmai Lonzo Lester [email protected]
Fw: FY 2024 Final Revised Local Budget Allocations - Russell 167
1 message
Greer, Kristy (VOSS) [email protected]
To: “Lester, Lonzo” [email protected]
Cc: “Brunty, Patrick (VDSS)” [email protected]
Good afternoon,
Mon, Dec 4, 2023 at 12:53 PM
Here is the revised final FY2024 budget letter dated October 2023. This has
the revisions for BL# 855 and 804 increases. We did return $23,000 of BL#
851 funds based on our projected calculations for benefits employee overtime.
My calculations for the local match and cost for one part-time employee COLA
increase in December 2023 based on 7 months:
$5,345.92
From: Waller, Joann (VDSS) [email protected]
Sent: Monday, October 2, 2023 3:55 PM
To: Greer, Kristy (VDSS) [email protected]; Brunty, Patrick (VDSS) <[email protected].
gov>
Cc: Larsen, Deborah (VDSS) [email protected]; Avery, Sandra (VDSS)
[email protected]
Subject: FY 2024 Final Revised Local Budget Allocations - Russell 167
Please find attached a copy of the Revised Final FY 2024 Local Budget Letter along with the following:
• 2024 LASER Allocations - Revised BL 849 & BL 855
• 2024 BL 855 Allocations - Revised
If you have any questions, please contact Sandra Avery or Kyle Steider in the Budget Office.
Sandra Avery (804) 726-7251 or [email protected]
Kyle Steider (804) 726-7253 or [email protected]
Joann Waller
Executive Assistant, Division of Finance
Steve Breeding
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Steve Breeding
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Steve Breeding
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lcountyva.us>
Greer, Kristy (VDSS) [email protected] Mon, Dec 4, 2023 at 12:53 PM
To: “Lester, Lonzo” [email protected]
Ce: “Brunty, Patrick (VDSS)” <patrick.brunty@dss. virginia.gov>
Good afternoon,
From: Waller, Joann (VDSS) <Joann, [email protected]>
Sent: Monday, October 2, 2023 3:55 PM
To: Greer, Kristy (VOSS) <Kristy.Greer@dss. virginia. gov>; Brunty, Patrick (VDSS) <[email protected].
gov>
Ce: Larsen, Deborah (VDSS) <[email protected]. gov>; Avery, Sandra (VDSS)
[email protected]
‘Subject: FY 2024 Final Revised Local Budget Allocations - Russell 167
Please find attached a copy of the Revised Final FY 2024 Local Budget Letter along with the following:

2024 LASER Allocations - Revised BL 849 & BL 855
2024 BL 855 Allocations - Revised

If you have any questions, please contact Sandra Avery or Kyle Steider in the Budget Office.
Sandra Avery (804) 726-7251 or [email protected]
Kyle Steider (804) 726-7253 or [email protected]
Joann Waller
Executive Assistant, Division of Finance
Virginia Department of Social Services
801 East Main Street, Richmond, VA 23219
(804) 726-7106 www.dss.virginia.gov
-VDSSIS MOVING 9
3 attachments
Final Guidance Update Letter Chapter 1 10.02.2023.pdf
B tak
@ 187 Russell County FY 2024 BL 855 Allocations Final REVISED 09.27.2023.paf
520K
167 Russoll County FY 2024 LASER Allocations Final REVISED 09.27.2023.pdf
189K
Steve Breeding
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COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
The Honorable eckson H. Mller Washington Bling
Director “100 Bank Stest
Richmond, Vigila 23219
‘Tracy Louise Winn Banks, Esq. (804) 786-4000
Chief Deputy Director wowdejs.virginia.gov
November 21, 2023
Lonzo Lester
County Administrator
137 Highlands Drive, Suite A
Lebanon, Virginia 24266
Dear Lonzo Lester:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 509490 and was approved for a total fhrough Award
Number 21.027 (2023 ARPA),
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dejs.virginia.gov/.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances ate
posted here https://www.dejs.virginia.gow/grants/ogms-training-resources along with other
resources and training videos. All registrants will be approved within 3 — 5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to [email protected]. Please note that you
will not be able to draw down funds on this grant until DCJS receives the signed SOGA, and the
grant is in Underway status in OGMS. If you have any questions, please contact your DCJS Grant
Monitor through the OGMS portal, or contact the ARPA staff at rr-
[email protected].
Sincerely,
ita
Jackson Miller
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12 Floor
Richmond, Virginia 23219
508516-LE ARPA - Law Enforcement Equipment
Subgrantee: Russell
DCIS Grant Number: 509490
UETNumber: ‘WMRHAG8SMK19
Grant Start Dat 71/2022
Grant End Date: 6/30/2024
Federal Grant Number(s): 21.027 (2023 ARPA)
Federal Awardee: USS. Department of Treasury
Federal Catalog Number: 21.027
Project Description: Coronavirus State and Local Fiscal Recovery Funds
Federal Start Date: 72022
Federal Funds: $481,000
Local Match:
Total Budget: $542,000 Indirect Cost Rate:__% —*Itapplicable
Project Director Project Administrator Finance Officer
William Watson. Lonzo Lester Alicia McGlothlin.
Sheriff County Administrator ‘Treasurer
79 Rogers Avenue 137 Highlands Drive, Suite A 137 Highlands Drive, Suite B
Lebanon, Virginia 24266 Lebanon, Virginia 24266 ‘Lebanon, Virginia 24266
276-889-8033 276-889-8000 276-889-8028
[email protected] [email protected] [email protected]
“Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
Signature:
Title:
Date:
Steve Breeding
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Steve Breeding
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Steve Breeding
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RUSSEL 00 eee
R O RUSSELL COUNTY SHERIFF’S OFFICE
William J Watson, Sheriff
SHERIFF’S OFFICE 79 Rogers Avenue, Lebanon, Virginia 24266
Phone: (276) 889-8033 Fax: (276) 889-0753
October 31, 2023
Mrs. Lou Ann Wallace, Chairperson
Russell County Board of Supervisors
137 Highland Drive
Lebanon, VA 24266
ity Board of Supervisors:
for Russell County. With the hardships and uncertainty that some families face,
during the holiday season, the Shop With A Cop Program is an event to provide underprivileged
children within Russell County a happy and joyous holiday season. Participants will be selected
from area schools and children within Russell County that may not yet be in school through an
application process to ensure those chosen are truly deserving and in need of assistance.
It is our hope that the combined efforts of each of these law enforcement agencies, that this will
be the most successful Shop with a Cop Program ever. In order for this program to be
successful depends upon the kind generosity of the public leaders and businesses in the
community. Should you desire to participate in this program any monetary contribution would
be greatly appreciated.
Thank you in advance for your assistance in this worthwhile community endeavor. If you have
further questions, feel free to contact the Russell County Sheriff’s Office at 276-889-8033,
Lebanon Police Department at 276-889-7227, or Honaker Police Department at 276-873-5297.
Thank you,
RS
William J Watson Eric Deskins Brandon Cassell
Sheriff? RCSO Chief- LPD Chief- HPD
November 26, 2023
To:  Public Library Directors
From:  Paranita S. Carpenter
(804) 692-3993
[email protected]
RE:  Revised State Grant-In-Aid FY2024
Attached is a copy of your revised approved FY2024 Application for State Aid Grant for the Russell County Public
Library in the amount of $128,394.00 signed by Sandra G. Treadway, Librarian of Virginia. Please communicate
receipt of this grant and its importance to local library services to the appropriate governing bodies, individuals,
organizations, and media in your area.
You will receive four (4) quarterly payments in the amounts listed below from the Department of Accounts according
to the following schedule:
Month of
Payment
EDI Deposit to
Locality*
Deadline for
Checks
to Arrive at
Locality**
July 2023 July 13, 2023 July 20, 2023
October 2023 October 10, 2023 October 17, 2023
January 2024 January 11, 2024 January 18, 2024
April 2024 April 11, 2024 April 18, 2024

EDI (Electronic Data Interchange) deposits to designated banks.

** Paper checks (non-EDI) should be received.
First Quarter Payment $27,353.00
Second Quarter Payment $33,680.33
Third Quarter Payment $33,680.33
Fourth Quarter Payment $33,680.34
Should this payment schedule change, we will notify you as quickly as possible.
The Instructions for Expenditure of State Aid Grants are available on the Infocenter. If you have any questions, please
contact Kim Armentrout at (804) 692-3601 or [email protected]. If you do not receive your check or
EDI deposit by the scheduled date(s), please contact me immediately.
cc: Sandra G. Treadway
Steve Breeding
Highlight
Steve Breeding
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Steve Breeding
Highlight
November 26, 2023
To:
From:
Public Library Directors
Paranita S. Carpenter
(804) 692-3993
[email protected]
RE:
Sandra Giola Treadway
Librarian of Virginia
aaa ied by Sandra G. Treadway, Librarian of Virginia, Please communicate
receipt of this grant and its importance to local library services to the appropriate governing bodies, individuals,
“organizations, and media in your area.
You will receive four (4) quarterly payments in the amount
to the following schedule:
listed below from the Department of Accounts according
‘Month of EDI Deposit to Deadline for
Payment Locality* Checks
to Arrive at
Locality**
Tuly 2023 July 13,2023, Tuly 20, 2023
October 2025 October 10, 2023 October 17, 2023
January 2024 January 11, 2024 January 18, 2024
‘April 2024 ‘April 11, 2024 ‘April 18, 2024

EDI (Electronic Data Interchange) deposits to designated banks.
%* Paper checks (non-EDI) should be received.

First Quarter Payment $27,353.00
Second Quarter Payment $33,680.33
Third Quarter Payment $33,680.33
Fourth Quarter Payment $33,680.34
Should this payment schedule change, we will notify you as quickly as possible.
‘The Instructions for Expenditure of State Aid Grants are available on the Infocenter. If you have any questions, please
contact Kim Armentrout at (804) 692-3601 or [email protected] gov. If you do not receive your check or
EDI deposit by the scheduled date(s), please contact me immediately.
cc: Sandra G. Treadway
800 East Broad Street
Richmond, Virginia 23219
vw va virginia.g0v
804.692.3500 phone
804.692.3976 fy
Gmai Lonzo Lester [email protected]
VDEM announces Emergency Management Performance Grant Funding Allocations
for Fiscal Year 2023
1 message
VDEM Grants Office [email protected]
Reply-To: [email protected]
Wed, Nov 15, 2023 at 2:03 PM
To: [email protected]
Virginia Department of
Emergency Management
NEWS RELEASE
VDEM announces Emergency Management
Performance Grant Funding Allocations for
Fiscal Year 2023
Funding gives $2,684,631 million to support local emergency management efforts
November 15, 2023
RICHMOND, VA - The Virginia Department of Emergency Management (VDEM),
announced today the awarding of over $2.6 million in grant funding for the Emergency
Management Performance Grant Program (EMPG). The EMPG program is a federally
funded , state distributed, grant program. The grant focuses on funding planning,
operations, equipment acquisitions, trainings, exercises, and construction and renovation
efforts at the local government level.
Steve Breeding
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Steve Breeding
Highlight
Steve Breeding
Highlight
M G mi ai | Lonzo Lester [email protected]
VDEM announces Emergency Management Performance Grant Funding Allocations
for Fiscal Year 2023
1 message
DEM Grants Office [email protected] Wed, Nov 15, 2023 at 2:03 PM
Reply-To: [email protected]
To: [email protected]
Grants
Office
Advisory
Virginia Department of
Emergency Management
NEWS RELEASE
VDEM announces Emergency Management
Performance Grant Funding Allocations for
Fiscal Year 2023
Funding gives $2,684,631 million to support local emergency management efforts
November 15, 2023
RICHMOND, VA - The Virginia Department of Emergency Management (VDEM),
announced today the awarding of over $2.6 million in grant funding for the Emergency
Management Performance Grant Program (EMPG). The EMPG program is a federally
funded, state distributed, grant program. The grant focuses on funding planning,
operations, equipment acquisitions, trainings, exercises, and construction and renovation
efforts at the local government level.
The EMPG program provides resources to assist local governments in preparing for all
hazards. Through the grant program, the Federal government provides coordination,
guidance, and assistance to support a comprehensive emergency preparedness system.
“Successful emergency management requires an all-hazards approach. This grant
provides us with the resources we need to build and sustain our core capabilities across
the five mission areas: prevention, protection, mitigation, response and recovery,” said
State Coordinator of Emergency Management Shawn Talmadge.
Grant funding for the program is available to cities, counties and those towns recognized
as emergency management jurisdictions under Title 44 of the Code of Virginia. The
following EMPG grant allocations have been awarded for FY2023:
FY2023 Emergency Management Performance Grant
Funding Allocations
Accomack County $7,500
Albermarle County $25,452
Alexandria City of $60,904
Alleghany County $7,500
Amelia County $7,500
Amherst County $14,911
Appomattox County $7,500
Arlington County $72,527
Augusta County $14,882
Bath County $7,500
Bedford County $13,304
Bland County $7,500
Botetourt County $7,500
Bristol City of $15,500
Brunswick County $7,500
Buchanan County $7,500
Buckingham County $7,500
Buena Vista City of $7,500
‘The EMPG program provides resources to assist local governments in preparing for all
hazards. Through the grant program, the Federal government provides coordination,
‘guidance, and assistance to support a comprehensive emergency preparedness system.
“Successful emergency management requires an all-hazards approach. This grant
provides us with the resources we need to build and sustain our core capabilities across
the five mission areas: prevention, protection, mitigation, response and recovery,” said
State Coordinator of Emergency Management Shawn Talmadge.
Grant funding for the program is available to cities, counties and those towns recognized
as emergency management jurisdictions under Title 44 of the Code of Virginia. The
following EMPG grant allocations have been awarded for FY2023:
FY2023 Emergency Management Performance Grant
Funding Allocations
‘Accomack County $7,500
Albermarle County $25,452
Alexandria City of $60,904
Alleghany County $7,500
‘Amelia County $7,500
‘Amherst County $14,911
Appomattox County $7,500
Arlington County $72,527
‘Augusta County $14,882
Bath County $7,500
Bedford County $13,304
Bland County $7,500
Botetourt County $7,500
Bristol City of $15,500
Brunswick County $7,500
Buchanan County $7,500
Buckingham County $7,500
Buena Vista City of $7,500
Campbell County $13,805
Caroline County $12,120
Carroll County $7,500
Charles City County $14,034
Charlotte County $7,500
Charlottesville City of $7,500
Chesapeake City of $71 ,284
Chesterfield County $76,409
Chincoteague, Town of $7,500
Christiansburg, Town of $7,500
Clarke County $7,500
Colonial Heights City of $7,500
Covington City of $9,346
Craig County $7,500
Culpeper County $10,751
Cumberland County $7,500
Danville City of $27,013
Dickenson County $7,500
Dinwiddie County $7,500
Emporia City of $10,285
Essex County $13,316
Fairfax City of $7,500
Fairfax County $109,897
Falls Church City $7,500
Farmville, Town of $12,180
Fauquier County $17,725
Campbell County
$13,805
Caroline County $12,120
Carroll County $7,500
Charles City County $14,034
Charlotte County $7,500
‘Charlottesville City of $7,500
Chesapeake City of $71,284
Chesterfield County $76,409
Chincoteague, Town of $7,500
‘Christiansburg, Town of $7,500
Clarke County $7,500
Colonial Heights City of $7,500
Covington City of $9,346
Craig County $7,500
Culpeper County $10,751
Cumberland County $7,500
Danville City of $27,013
Dickenson County $7,500
Dinwiddie County $7,500
Emporia City of $10,285
Essex County $13,316
Fairfax City of $7,500
Fairfax County $109,897
Falls Church City $7,500
Farmville, Town of $12,180
Fauquier County $17,725
Floyd County $7,500
Fluvanna County $7,500
Franklin City of $16,595
Franklin County $36,498
Fredericksburg County $10,680
Fredrick County $16,297
Galax City of $7,500
Giles County $7,500
Gloucester County $13,644
Goochland County $16,904
Grayson County $7,500
Greene County $7,500
Greensville County $7,500
Halifax County $12,196
Hampton City of $70,740
Hanover County $22,997
Harrisonburg City of $7,500
Henrico County $67,504
Henry County $26,164
Highland County $7,500
Hopewell City of $42,959
Isle of Wight County $7,500
James City County $39,978
King and Queen County $7,500
King George County $12,820
King William County $7,500
Floyd County $7,500
Fluvanna County $7,500
Franklin City of $16,595
Franklin County $36,498
Fredericksburg County $10,680
Fredrick County $16,297
Galax City of $7,500
Giles County $7,500
Gloucester County $13,644
Goochland County $16,904
Grayson County $7,500
Greene County $7,500
Greensville County $7,500
Halifax County $12,196
Hampton City of $70,740
Hanover County $22,997
Harrisonburg City of $7,500
Henrico County $67,504
Henry County $26,164
Highland County $7,500
Hopewell City of $42,959
Isle of Wight County $7,500
James City County $39,978
King and Queen County $7,500
King George County $12,820
King William County $7,500
Lancaster County $7,500
Lee County $7,500
Lexington City of $7,500
Loudoun County $73,546
Louisa County $17,607
Lunenburg County $7,500
Lynchburg City $23,423
Madison County $7,500
Manassas City $7,500
Manassas Park City $7,500
Martinsville City of $7,500
Mathews County $7,500
Mecklenburg County $7,500
Middlesex County $7,500
Montgomery County $14,757
Nelson County $7,500
New Kent County $27,932
Newport News City of $93,035
Norfolk City of $113,617
Northampton County $7,500
Northumberland County $7,500
Norton City of $7,500
Nottoway County $7,500
Orange County $7,900
Page County $7,500
Patrick County $7,500
Lancaster County $7,500
Lee County $7,500
Lexington City of $7,500
Loudoun County $73,546
Louisa County $17,607
Lunenburg County $7,500
Lynchburg City $23,423
Madison County $7,500
Manassas City $7,500
Manassas Park City $7,500
Martinsville City of $7,500
Mathews County $7,500
Mecklenburg County $7,500
Middlesex County $7,500
Montgomery County $14,757
Nelson County $7,500
New Kent County $27,932
Newport News City of $93,035
Norfolk City of $113,617
Northampton County $7,500
Northumberland County $7,500
Norton City of $7,500
Nottoway County $7,500
Orange County $7,900
Page County $7,500
Patrick County $7,500
Petersburg City of $10,675
Pittsylvania County $22,803
Poquoson City of $7,500
Portsmouth City of $57,992
Powhatan County $7,500
Prince Edward County $9,436
Prince George County $25,231
Prince William County $59,819
Pulaski County $16,904
Radford City of $7,500
Rappahannock County $7,500
Richmond City of $85,630
Richmond County $7,500
Roanoke City of $53,387
Roanoke County $21,282
Rockbridge County $7,500
Rockingham County $19,022
Russell County $7,500
Salem City of $13,483
Scott County $13,810
Shenandoah County $23,509
Smyth County $7,500
South Boston, Town of $7,500
Southampton County $7,500
Spotsylvania County $40,579
Stafford County $49,164
Steve Breeding
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Petersburg City of $10,675
Pittsylvania County $22,803
Poquoson City of $7,500
Portsmouth City of $57,992
Powhatan County $7,500
Prince Edward County $9,436
Prince George County $25,231
Prince William County $59,819
Pulaski County $16,904
Radford City of $7,500
Rappahannock County $7,500
Richmond City of $85,630
Richmond County $7,500
Roanoke City of $53,387
Roanoke County $21,282
Rockbridge County $7,500
Rockingham County $19,022
Russell County: ($7,500,
Salem City of $13,483
Scott County $13,810
‘Shenandoah County $23,509
‘Smyth County $7,500
‘South Boston, Town of $7,500
Southampton County $7,500
Spotsylvania County $40,579
Stafford County $49,164
Staunton City of $7,500
Suffolk City of $21 ,781
Surry County $7,500
Sussex County $7,500
Tazewell County $7,500
Vinton.Town of $7,500
Virginia Beach City of $102,914
Warren County $7,500
Washington County $9,015
Waynesboro City of $7,500
Westmoreland County $7,500
West Point, Town of $7,500
Williamsburg City of $7,500
Winchester City of $8,905
Wise County $7,500
Wythe County $13,017
York County $50,335
Total $2,684,631
Grant allocation letters will be made available within the next week. For more information
about these programs, please contact Catherine Lee - Preparedness Grants Manager
Programs at [email protected] or visit the VDEM Grants webpage
at httRs://www.vaemergency…,_gov/divisions/finance/grants. To sign up for grant
announcements and notifications, please §ign-uR here.
Stay Connected with Virginia Department of Emergency Management:
SUBSCRIBER SERVICES:
Manage SubscriRtions I Unsubscribe All I HelR
‘Staunton City of $7,500
Suffolk City of | $21,781
Surry County $7,500
‘Sussex County $7,500
Tazewell County $7,500
Vinton, Town of $7,500
Virginia Beach City of $102,914
Warren County $7,500
Washington County | $9,015
Waynesboro City of $7,500
Westmoreland County $7,500
West Point, Town of $7,500
Williamsburg City of $7,500
Winchester City of $8,905
Wise County $7,500
‘Wythe County $13,017
York County $50,335
Total | $2,684,631
Grant allocation letters will be made available within the next week. For more information
about these programs, please contact Catherine Lee — Preparedness Grants Manager
Programs at [email protected] or visit the VDEM Grants webpage
at https:/www.vaemergency.gov/divisions/finance/grants. To sign up for grant
announcements and notifications, please sign-up here.
Stay Connected with Virginia Department of Emergency Management:
SUBSCRIBER SERVICES:
Manage Subscriptions | Unsubscribe All | Help
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace  Steve Breeding
District 1   District 5
Carl Rhea      Lou Ann Wallace, Chairperson Rebecca Dye
District 3  District 2 District 6
David Eaton   Oris Christian, Vice-Chairman Lonzo Lester
District 4   At-Large County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
RESOLUTION OF DECLARATION OF EMERGENCY
Due to Dry Weather Conditions
WHEREAS, LACK OF PRECIPITATION IN THE COUNTY, AS CONFIRMED BY THE
NATIONAL WEATHER SERVICE AT MORRISTOWN, TENNESSEE, AND UNSEASONABLY HIGH
TEMPERATURES HAVE CAUSED GRASSLANDS AND WOODLANDS TO BE EXTREMELY DRY
CAUSING COUNTY FIRES AND A SEVERE INCREASE IN FIRE RISK THROUGHOUT RUSSELL
COUNTY;
WHEREAS, SIGNIFICANT ACREAGE OF PROPERTY IN THE REGION AND THE COUNTY
HAVE BEEN AFFECTED BY FOREST FIRES WITHIN THE PAST SEVERAL DAYS OF THIS
RESOLUTION;
WHEREAS, UNCONTROLLED, OPEN FIRES POSE A SERIOUS THREAT TO LIFE AND
PROPERTY WHILE THE CURRENT DRY CONDITIONS EXIST; AND
WHEREAS, THE DIRECTOR OF EMERGENCY MANAGEMENT, AFTER CONSULTATION
WITH VIRGINIA DEPARTMENT OF FORESTRY, COUNTY FIRE DEPARTMENTS, AND THE
GOVERNOR OF VIRGINIA DECLARATION OF A “STATE OF EMERGENCY” RECOMMENDED
THAT THE COUNTY OF RUSSELL, VIRGINIA, AND SUBJECT TO CONFIRMATION BY THE
BOARD OF SUPERVISORS, DECLARE AN EMERGENCY PROHIBITION AGAINST ANY
PERSON SETTING FIRE, OR PROCURING ANOTHER PERSON TO SET FIRE, TO ANY
WOODS, BRUSH, LOGS, LEAVES, GRASS, DEBRIS, OR OTHER FLAMMABLE MATERIAL
WITHIN THE BOUNDARIES OF RUSSELL COUNTY BOTH ON ANY PUBLIC AS WELL AS ON
ANY PRIVATE PROPERTY, UNTIL THIS DECLARATION OF EMERGENCY PROHIBITION IS
DECLARED ENDED BY OFFICIAL ACT OF THE COUNTY;
NOW, THEREFORE, BE IT RESOLVED THAT THE DIRECTOR OF EMERGENCY
MANAGEMENT OF THE COUNTY OF RUSSELL, VIRGINIA, DOES HEREBY ACCEPT THE
RECOMMENDATION OF THE VIRGINIA DEPARTMENT OF FORESTRY AND COUNTY FIRE
DEPARTMENTS TO ISSUE A DECLARATION OF EMERGENCY DUE TO DRY WEATHER
CONDITIONS IN ACCORDANCE WITH SECTION 44-146.21 AND 15.2-922.1 OF THE CODE OF
VIRGINIA AND HEREBY ESTABLISHES A BAN ON OPEN-AIR BURNING FOR THE COUNTY
OF RUSSELL UNTIL FURTHER NOTICE AND PUTTING ON ALERT THE RESPONSE AND
RECOVERY PROGRAMS OF ALL APPLICABLE LOCAL EMERGENCY OPERATIONS PLANS
SHOULD ACTIVATION BE WARRANTED.
BE IT FURTHER RESOLVED THAT THIS BAN IS EFFECTIVE AT 12:00 A.M., NOVEMBER
13, 2023, AND THAT IT SHALL REMAIN IN EFFECT UNTIL SUCH BAN IS ENDED BY ACTION
OF THE BOARD OF SUPERVISORS.
SO, DECLARED ON THIS THE 13th DAY OF NOVEMBER 2023.
Steve Breeding
Highlight
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace Steve Breeding
District 4 District 5
Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye
District 3 District 2 District 6
David Eaton Oris Christian, Vice-Chairman Lonzo Lester
District 4 At-Large
WHEREAS, LACK OF PRECIPITATION…IN-THE COUNTY;“AS CONFIRMED BY THE
NATIONAL WEATHER SERVICE AT MORRISTOWN, TENNESSEE, AND UNSEASONABLY HIGH
TEMPERATURES HAVE CAUSED GRASSLANDS AND WOODLANDS TO BE EXTREMELY DRY
CAUSING COUNTY FIRES’AND A SEVERE INCREASE IN FIRE RISK THROUGHOUT RUSSELL
COUNTY;
WHEREAS, SIGNIFICANT ACREAGE. OF PROPERTY IN THE REGION AND THE COUNTY
HAVE BEEN AFFECTED BY FOREST FIRES WITHIN THE.PAST, SEVERAL DAYS OF THIS
RESOLUTION;
WHEREAS, UNCONTROLLED, OPEN FIRES POSE A SERIOUS THREAT TO LIFE AND
PROPERTY WHILE THE CURRENT DRY CONDITIONS EXIST; AND
WHEREAS, THE DIRECTOR OF EMERGENCY MANAGEMENT, AFTER CONSULTATION
WITH VIRGINIA DEPARTMENT OF FORESTRY, COUNTY FIRE DEPARTMENTS, AND THE
GOVERNOR OF VIRGINIA DECLARATION OF A “STATE OF EMERGENCY” RECOMMENDED
THAT THE COUNTY OF RUSSELL; VIRGINIA, AND SUBJECT TO CONFIRMATION BY THE
BOARD.OF SUPERVISORS, DECLARE AN EMERGENCY PROHIBITION AGAINST: ANY
PERSON SETTING FIRE, OR PROCURING ANOTHER PERSON TO SET FIRE, TO: ANY
WOODS, BRUSH, LOGS, LEAVES, GRASS, DEBRIS, OR OTHER FLAMMABLE MATERIAL
WITHIN THE BOUNDARIES OF RUSSELL COUNTY BOTH ON ANY PUBLIC AS WELL AS ON
ANY PRIVATE PROPERTY, UNTIL THIS DECLARATION OF EMERGENCY PROHIBITION IS
DECLARED ENDED BY OFFICIAL ACT OF THE COUNTY:
NOW, THEREFORE, BE IT RESOLVED THAT THE DIRECTOR OF EMERGENCY
MANAGEMENT OFTHE COUNTY OF RUSSELL, VIRGINIA, DOES HEREBY ACCEPT THE
RECOMMENDATION OF THE VIRGINIA DEPARTMENT OF FORESTRY AND COUNTY. FIRE
DEPARTMENTS TO ISSUE A DECLARATION OF EMERGENCY DUE TO DRY WEATHER
CONDITIONS IN ACCORDANCE WITH SECTION 44-146.21 AND 15.2-922.1 OF THE CODE OF
VIRGINIA AND HEREBY ESTABLISHES:A BAN.ON OPEN-AIR BURNING FOR THE COUNTY
OF RUSSELL UNTIL FURTHER NOTICE AND PUTTING ON ALERT THE RESPONSE AND
RECOVERY, PROGRAMS OF ALL APPLICABLE LOCAL EMERGENCY OPERATIONS PLANS
SHOULD ACTIVATION BE WARRANTED,
BEIT FURTHER RESOLVED THAT THIS BAN IS EFFECTIVE AT 12:00 A.M. NOVEMBER
13, 2023, AND THAT IT SHALL REMAIN IN EFFECT UNTIL-SUCH BAN IS ENDED BY ACTION
OF THE BOARD OF SUPERVISORS,
SO, DECLARED ON ‘THIS THE 13" DAY OF NOVEMBER 2023,
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
THE FOREGOING DECLARATION OF EMERGENCY WAS DULY CONFIRMED BY
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF RUSSELL,
VIRGINIA, ADOPTED AT ITS REGULAR SCHEDULED MEETING HELD ON NOVEMBER 13,
2023, BY THE FOLLOWING VOTE:

LONZO LESTER, MBA, CPC, VCO

COUNTY ADMINISTRATOR

EMERGENCY MANAGEMENT DIRECTOR
Recorded Vote      Copy Teste:
Moved By:  ________________________
Seconded By:  ______________________
Yeas:  _______
Nays:                                         Lou Ann Wallace, Chairperson
THE FOREGOING DECLARATION OF EMERGENCY WAS DULY CONFIRMED BY
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF RUSSELL,
VIRGINIA, ADOPTED AT ITS REGULAR SCHEDULED MEETING HELD ON NOVEMBER 13,
2023, BY THE FOLLOWING VOTE:
LONZO LESTER, MBA, CPC, VCO
COUNTY ADMINISTRATOR
EMERGENCY MANAGEMENT DIRECTOR
Recorded Vote Copy Teste:
Moved By:
Seconded By:
Yeas:
Nays: Lou Ann Wallace, Chairperson
Steve Breeding
Highlight
Steve Breeding
Highlight
Steve Breeding
Highlight
Engineers and Environmental Consultants
15 South Braddock Street, Winchester, VA 22601 - (540) 450-0180 - www.potesta.com
VIA EMAIL ONLY
October 6, 2023
Mr. Lonzo Lester
County Administrator
Russell County Board of Supervisors
137 Highland Drive, Suite A
PO Box 1208
Lebanon, Virginia 24266
RE:
Dear Mr. Lester:
‘As discussed, due to extenuating circumstances requiring more of our time than contemplated in our
August 19, 2022 proposal to you, Potesta & Associates, Inc. respectfully requests that you approve
an additional amount for our continued services.
Sincerely,
bad ih
David Paylor
Vice President
DP/clh,
POTESTA & ASSOCIATES, INC.
Charleston, West Virginia > Morgantown, West Virginia * Winchester, Virginia
Engineers and Environmental Consultants
7012 MacCorkle Avenue, SE, Charleston, WV 25304 + (304) 342-1400 + www.potesta.com
MASTER AGREEMENT BETWEEN OWNER AND
CONSULTANT FOR PROFESSIONAL SERVICES
This agreement made as of the 30 day of Qty 2
BETWEEN THE OWNER: Russell County, Virginia
Board of Supervisors
137 Highland Drive, Suite A
Lebanon, Virginia 24266
0.2
and the CONSULTANT: Potesta & Associates, Inc,
7012 MacCorkle Avenue, SE
Charleston, West Virginia 25304
The purpose of this Master Agreement Between Owner and Consultant for Professional Services
civil, geotechnical, environmental, and mining engineering; permitting; _ site
characterization/remediation; surveying; construction observation; SPCC Plans; CADD/GIS; health
and safety plans; site design; and related services) is to establish contract terms and conditions and
hourly rates under which individual projects will be performed. The rate schedule is presented in the
attached Exhibit A. Terms and conditions are presented in Exhibit B, For each individual project
Owner will provide Consultant with a general description of the services required. Consultant will
then provide a proposal with a detailed scope of services and an estimated cost to perform the work
based on the rates in Exhibit A. Upon agreement, Owner will provide a Notice to Proceed to
Consultant for each individual project.
‘This Agreement is entered into as of the day and year first written above.
OWNER: CONSULTANT:
RUSSELL COUNTY, VIRGINIA POTESTA & ASSOCIATES, IN
‘Name: Ronald R. Potesta
le: Qs a
Chmig elena Title: President
POTESTA & ASSOCIATES, INC.
Charleston, West Virginia + Morgantown, West Virginia + Winchester, Virginia
EXHIBIT A
APOTESTA
POTESTA & ASSOCIATES, INC.
2022 RATE SCHEDULE
Principal $280/hour
Chief Engineer/Scientist… $120 - $235/hour
Senior Engineer/Scientist. $75 - $200/hour
Staff Engineer/Scientist … …$50 - $130/hour
su $45 - $95/hour
Engineer/Scientist…
Professional Surveyor $70 - $135/hour
Senior Technician… $45 - $95/hour
Technician… .$30 - $65/hour
Two-Man Survey Crew, . $120/hour
‘Three-Man Survey Crew, $165/hour
Senior CADD Designer… $60 - $115/hour
CADD Designer «$40 - $90/hour
Clerical Support $40 - $110/hour
(Any changes in hourly rates will be made on January | of each year.)
NOTE: Engineer/Scientist includes engineer, scientist, technical designers, engineering associates, planners, health
and safety specialists, and information technologists.
Rev, 1223721,
POTESTA & ASSOCIATES, I
FIELD EQUIPMENT RENTAL RATE SHEET
Descript Rate
scription Per Unit Day Week!
T-Point Proctor Kit WA $20.00 375.00
12! Motorized Boat (includes fuel) NA $300.00 | $700.00
16" Motorized Boat (includes fuel) N/A $500.00 | $2,000.00
2" Soak Ease Absorbent Tubes $11.00 NA NA
[22"x34" Intemal Plots $0.75 NA NA
24°36" Ammonia Mylar $2.50 NA NA
[24°x36" Intemal Plots $0.75 WA NIA
30°42" Internal Plots S1IS NA NA
[36°x48" Intemal Plots $2.10 N/A NIA
4” Soak Ease Absorbent Tubes, $12.50 NA NIA
4-Gas Meter NA $75.00 $250.00
[Air Meter (Concrete) WA $25.00 NIA
‘Air Purifying Respirator with Cartridges NA $25.00 NA
[Air Velocity Meter NA $50.00 $150.00
[Asbestos Sampling Equipment NA $20.00 $60.00,
[Automated Composite Sampler NA $95.00 $350.00
[Bladder Pump with Controller and Compressor NA $200.00 | ~$700.00
[Bomb Water Sampler NA $25.00 $75.00
[Camcorder NA $50.00 $200.00
[Chlorine Meter NA $25.00 $75.00
[Company Vehicles - Car (includes fuel) NA $155.00 | $620.00
[Company Vehicles - Truck/Van/SUV (includes fuel) NA '$175.00_[ $765.00
[Company Vehicles - Truck/Van/SUV (includes fuel) _ 205.00 | $1,025.00
with Trailer
[Concrete Testing Equipment (slump, cone, temperature, WA 25.00 NA
Iwheelbarrow-excludes ait meter)
[Cone Penetrometer WA 375.00 NA
CORMIX/Cortyd Software Utilization (per run) $300.00 NA NA
Data Loggers (DO Study) $150.00 N/A i
[Depth and Velocity Flow Meter WA $80.00 NA
DO Meter WA $25.00 375.00
DO Meter with Stirrer NA $50.00 $100.00
[Electro Fishing Equipment NIA $100.00_| $350.00
Field Data Interface Unit (for Data Loggers) NA $50.00 NIA
[Fish Rearing (per Tank) NA $5.00 NA
[Flow Cell for Water Quality Meter NIA $20.00 $350.00
[Generator NA $30.00 $120.00
[Hach Hydrometer NA $85.00 NA
[Hand Auger NA $10.00 330.00
[Handheld GPS NA $30.00 NA
finctinometer NIA $500.00 WA
interface Probe NA $55.00 $120.00
finternal Color Copies $1.00 NIA NA
[Kemmerer Water Sampler NA $25.00 375.00
Rey. 12282
Page 1 of 3
sas. Rate
Description Per Unit Day Week!
[Laser Range Finder NA 320.00 NA
Level Loggers NA $50.00 $200.00
Level Loggers (Reader) NA $50.00 NA
Lodging NA $90.00 NA
Low-Flow DC Purge Pump with Controller NA $75.00 | $300.00
Manhole Penetration Camera NA $3.00 $15.00
Manual Direct-Push Sampler NA $50.00 | $200,00
[Microscopic Evaluation Laboratory Supplies 35.00 NA N/A
INets/Aquatie Samplers/Miscellaneous Equipment NA 350.00 | $150.00
(Nuclear Gauge N/A $60.00 $200.00
Opacity Kit NA $10.00 NA
|Other_ Cost + 12% | Cost + 12% N/A
[Other Boat Rental Cost +12% | Cost + 12% | Cost + 13%
|Oversize Bluelines $2.40 NIA N/A
Ponar Sampler NA 325.00 | $75.00
Petroleum Soil Field Test Kit $35.00 N/A N/A
PH/Temperature/Conduetivity Meter NA 375.00 | $250.00
pH/Temperature/Conductivity Meter/DO/ORP Meter NA $125.00 $500.00
PID/PID WA 3100.00 | $400.00
Pressure Gauges N/A N/A $50.00
PVC Bailer (2") NA $5.00 NA
|PVC Bailer (3") NA $10.00 N/A
Sample Storage (Monthly) $30.00 WA NA
[Sludge Sampler NA $20.00 375.00,
Small Row Boat NA 3125.00_| $300.00
|Soil Resistivity Meter NIA $50.00 $150.00.
Speedy Moisture Gauge N/A $25.00 N/A
[State Change Logger NA NA $100.00
State Change Reader NA $50.00 WA
[Sub-Centimeter GPS Equipment NA $400.00 NA
[Sub-Meter GPS Unit NA $8150.00 | $500.00
[Surface Velocity Meter (SVR) N/A $90.00 NA
[Survey Equipment (exeludes GPS) NA $65.00 NA
Temperature Loggers NA $10.00 335.00
FTremperature Loggers (Reader) NA $50.00 WA
Treatability Study Equipment. NA $200.00 $800.00
Turbidity Meter NA $25.00 | _ $75.00
Vehicle Mileage Gf daly rates are not used) IRS Rate + 12%] __ N/A NVA
[Water Level Indicator NA $35.00 $75.00
[Whale Pump System NA $35.00 $100.00
‘(Any changes in rates will be made January 1 of each year)
© Weeldy rental rate implies calendar week.
Rev, 2a8r2
Page 2 0f3
POTESTA & ASSOCIATES, INC.
FIELD SUPPLY RATE SHEET
Description Rate
Per Unit Day
[55-Gallon Steel Drum $75.00 NA
[Asbestos Sampling Supplies NA $20.00
Forms, Field Notebooks, Nitrile Gloves, Plastic Bags, Etc.
Benthic Survey Supplies (Per Site Per Day) $35.00 WA
Forms, Containers, Ethyl Alcohol, Nitrile Gloves, Flagging,
Distilled Water, Decon Supplies, Marking Utensils, Plastic
Bags
Bentonite (50 1b. Bag) 315.00 NA
Bladder Pump Sampling Supplies (Bladders, Grab Plates, $50.00 NIA
[Tubing) - Per Well
[Discharge Sampling Supplies WA $35.00
Forms, Field Notebooks, Nitrile Gloves, Ice, Distilled
Water, Decon Supplies, Plastic Bags, Etc.
[Disposable Bailers 3’(1.5" diameter) $8.00 NA
Disposable Ballers 3 (0.75" diameter) $5.00 NA
[Disposable Bailers 7 (1,5" diameter) 312.50 NA
[Fish Survey Supplies (Per Site Per Day) $35.00 NA
Buckets, Waders, Bottles, Formalin, Ethyl Alcohol, Forms,
Marking Utensils, Plastic Bags
[Groundwater Sampling Supplies NIA $35.00
Forms, Field Notebooks, Nitrile Gloves, Ice, Distilled
Water, Decon Supplies, Plastic Bags, Etc.
|GW Filters $17.50. NIA
[GM Stream Assessment Supplies NIA $25.00
Tape, Clinometer, Densiometer, Diameter Tape, Flagging,
Quadrat, Bte.
Soil Sampling Supplies NA $35.00
Forms, Field Notebooks, Nitrile Gloves, Ice, Distilled
‘Water, Decon Supplies, Plastic Bags, Etc.
Stream Sampling Supplies NA $35.00
Forms, Field Notebooks, Nitrile Gloves, Ice, Distilled
Water, Decon Supplies, Plastic Bags, Ete.
[Stream Delineation Supplies NA $20.00
Hip Chain, Clinometer, Flagging, Forms, Etc.
[Survey Supplies NIA $25.00
Hubs, Stakes, Flagging, Iron Pins, Monuments, Marking
Paint, Traffic Control
Wetland Delineation Supplies WA $20.00
Flagging, Forms, Reference Materials, Plastic Bags, Etc.
[Other Cost + 12% NIA
(Any changes in rates will be made January 1 of each year.)
Rev, 1228721 Page 3 of 3
Engineers and Environmental Consultants
7012 MacCorkle Avenue, SE, Charleston, WV 25304 + (304) 342-1400 + www.potesta.com
REVISED STANDARD TERMS AND CONDITIONS FOR
RUSSELL COUNTY BOARD OF SUPERVISORS


Potesta & Associates, Inc., hereinafter referred to as POTESTA, is an Equal Opportunity
Employer and is in compliance with the Drug-Free Workplace Act of 1988 and
governmental requirements relating to Right-To-Know regulations. The engineering and
consulting services of POTESTA will be performed on an hourly basis for all time rendered
to the project, unless the project is quoted for a lump sum, including project scoping by
professional, technical, and clerical personnel in accordance with the attached hourly rate
schedule, All invoice charges are based on and are payable in U.S. dollars.


Services performed by POTESTA under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representation, express or implied, and no warranty or guarantee is included or intended in
this Agreement, or in any report, opinion, document or otherwise.


Unless stated otherwise, any cost estimate presented in the attached proposal is for
budgetary purposes only and is not a fixed lump-sum price, The actual cost of POTESTA’s
engineering and consulting services and all expenses may be less than that estimated;
accordingly, only the cost incurred will be invoiced. If at any time during the progress of
the work it appears that the estimated cost will be exceeded, Client will be informed
immediately. However, unless written notification is received to stop work, POTESTA
will continue working on the project to completion and will invoice Client for all
engineering and consulting services and expenses incurred,


4, These terms are subject to and incorporate the provisions of POTESTA’s attached
proposal. In the event of any conflict, the terms of the accompanying proposal shall govern,

Invoices will be submitted periodically as required (but not more frequently than every two
(2) weeks) unless charges for such periods are minimal, in which event an invoice will be
submitted when total charges exceed $500.00, or when the work is completed, whichever
occurs first. Invoices are due and payable within 30 days from the date of invoice. All
delinquent charges are subject to a service charge of 1% percent per month or a fraction
thereof. Should Client fail to pay any invoice within 45 days of its date, POTESTA may,
upon 3 days’ written notice to Client, stop work and recover from Client payment for all
work executed. Clients requiring specific invoice formats or accounting backup (copies
of timesheets, copies of receipts or invoice support data, etc.) will be invoiced for those
associated costs; these costs are not included in our proposal and will be invoiced in
addition to the approved proposal costs,

POTESTA & ASSOCIATES, INC.
Charleston, West Virginia + Morgantown, West Virginia + Winchester, Virginia
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 2

Client agrees to limit POTESTA’s liability to Client and to all construction contractors and
subcontractors on the project due to POTESTA’s professional negligent acts, errors, or
omissions, such that the total aggregate liability of POTESTA to all those named shall
not exceed $50,000 or POTESTA’s total fee for all expenses and services rendered on this

project, whichever is greater.

POTESTA shall indemnify and hold harmless the Client, its officers, directors,
shareholders and employees (collectively, “Client Indemnities”), from and against those
liabilities, losses, damages, and costs (including reasonable attorney’s fees where
recoverable by law) that Client is legally obligated to pay as a result of third party claims,
to the extent caused by the intentional or negligent act, error, or omission of POTESTA or
anyone for whom POTESTA is legally responsible, subject to any limitations of liability
contained in this Agreement,

Client shall indemnify and hold harmless POTESTA, its officers, directors, shareholders
and employees (collectively, “Client Indemnities”), from and against those liabilities,
losses, damages, and costs (including reasonable attorney’s fees where recoverable by law)
that POTESTA is legally obligated to pay as a result of third party claims, to the extent
caused by the intentional or negligent act, error, or omission of the Client or anyone for
whom the Client is legally responsible, subject to any limitations of liability contained in
this Agreement.


Time required for POTESTA personnel to travel between POTESTA’s office and the site
(or other destination applicable to the project) is charged in accordance with the attached
hourly rate schedule.


POTESTA expenses shall be charged according to the attached Field Supply and
Equipment Rate Sheet. External expenses, such as airfare, subcontracted services, etc.,
shall be charged at direct cost (including taxes) plus a twelve percent (12%) surcharge to
the project. A per diem (daily food allowance) of $35.00 per day will be charged for all
personnel required by the work to remain away from their normal residence. For those
working out of the office area, but not spending the night, an allowance for lunch ($6.50
maximum) and, if arriving back after 7:30 p.m., for dinner ($17.50 maximum) may be


arged, Lodging will be charged at $90.00/night, except in limited availability areas
where it will be charged at direct cost plus a twelve percent (12%) surcharge.
10, Specialized equipment purchased with Client’s approval specifically for the project will
become Client’s property upon completion of the work. ‘The purchase price and
maintenance cost of such equipment shall be charged to Client at cost plus twelve percent
(12%).
il Client acknowledges that POTESTA’s reports, boring logs, field data, field notes,
laboratory test data, calculations, estimates, permit applications and other similar
vied 92402 asl Cay opis APOTESTA
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 3
documents are instruments of professional service, not products, Although ownership of
such documents normally is retained by POTESTA, they nonetheless shall, in this instance,
become the property of Client upon Client’s payment in full of all POTESTA invoices,
Client recognizes that no such documents should be subject to unauthorized reuse; that is,
reuse without written authorization of POTESTA to do so. Such authorization is essential
because it requires POTESTA to evaluate the documents’ applicability given new
circumstances, not the least of which is passage of time. Accordingly, in return for
POTESTA’s relinquishment of ownership, Client agrees to waive any claim against
POTESTA and defend, indemnify and hold POTESTA harmless from any claim or liability
for injury or loss allegedly arising from unauthorized reuse of POTESTA’s instruments of
service, Client further agrees to compensate POTESTA for any time spent or expenses
incurred by POTESTA in defense of any such claim, in accordance with POTESTA’s
prevailing fee schedule and expense reimbursement policy. Client agrees that POTESTA,
may retain one set of documents for their files and use.
12, Client recognizes that conclusions regarding the assessed condition(s) of the site do not
necessarily represent a warranty that all portions of the site are of the same quality. Specific
conditions may not be observable or readily interpreted from available documents, but may
become evident at a later date, POTESTA will be responsible for data it collects, its
interpretations and recommendations, but shall not be responsible for the interpretation by
others of the information developed, ‘The Client recognizes that subsurface conditions
beneath the Project site may vary from those encountered in borings, surveys or
explorations and the information and recommendations developed by POTESTA are based
solely on the information available from such borings, surveys and explorations.

The responsibility of POTESTA’s field representative(s) is to make observations and
conduct field tests. This work does not include supervision or direction of the work of the
contractor, his employees, or agents. The contractor should be so advised. The contractor
should also be advised that neither the presence of POTESTA’s field representative nor the
observation and testing by POTESTA shall excuse him in any way for defects discovered
in his work. Any review and/or observation of the contractor’s performance by POTESTA,
does not include the contractor’s safety measures on or near the construction site. The
contractor will be solely and completely responsible for working conditions on the job site,
including safety of all persons and property during performance of the work. This
requirement will apply continuously and not be limited to normal working hours. Unless
specifically stated in POTESTA’s proposal, construction review and/or observation is not
included in the scope of services. As indicated in Item 13 above, POTESTA should be
allowed to perform construction observation services; a separate proposal will be prepared
after construction documents are available,

14, Soil, rock, water and/or other samples obtained from the project site are the property of
Client. POTESTA will preserve such samples for no longer than ninety (90) calendar days
after the issuance of any document that includes the data obtained from them, unless other
Potesta & Associates, Inc,
Standard Terms and Conditions
Page 4
arrangements are mutually agreed upon in writing. Further storage or transfer of samples
will be made at Client’s expense, Should any of these samples be contaminated by
hazardous substances or suspected hazardous substances, it is Client’s responsibility to
select and arrange for lawful disposal procedures, that is, procedures which encompass
removing the contaminated samples from POTESTA’s custody and transporting them to a
disposal site, Client is advised that, in all cases, prudence and good judgment should be
applied in selecting and arranging for lawful disposal procedures, Due to the risks to which
POTESTA is exposed, Client agrees to waive any claim against POTESTA, and to defend,
indemnify and hold POTESTA harmless from any claim or liability for injury or loss
arising from POTESTA’s containing, labeling, transporting, testing, storing or other
handling of contaminated samples unless employees or agents of POTESTA are grossly
negligent in containing, labeling, transporting, testing, storing or other handling of
contaminated samples. Client also agrees to compensate POTESTA for any time spent and
expenses incurred by POTESTA in defense of any such claim, with such compensation to
be based upon POTESTA’s prevailing fee schedule and expense reimbursement policy.


Unless otherwise agreed, Client or Owner will furnish right-of-entry on the land and/or
facilities for POTESTA to make the planned borings and other explorations and perform
necessary sampling, POTESTA will take reasonable precautions to minimize damage to
said land or facilities from use of POTESTA’s equipment and operations. If Client or
Owner desires POTESTA to restore the land or facilities to their former condition, this will
be accomplished at the expense of the Client or Owner.


_ In the execution of Client’s work, POTESTA will take reasonable precautions to avoid
damage or injury to subterranean structures or utilities. The Client and Owner agree to
hold POTESTA harmless for any damages to subterranean structures or utilities which are
not called to POTESTA’s attention, or are not correctly shown on the plans furnished.


Client agrees to advise POTESTA about the presence of any known hazardous substances
or any known condition(s) existing in, on, or near the site presenting a potential danger to
human health or the environment. If during performance of services, any unforeseen
hazardous substances or other unforeseen conditions or occurrences, in, on, or near the site
presenting a potential danger to human health or the environment are encountered which,
in the judgment of POTESTA, significantly affect or may affect the services or the
recommended scope of services, POTESTA will promptly notify Client thereof.
Subsequent to that notification, Client and POTESTA agree to pursue one of the following
options:


a, If practicable, in the judgment of POTESTA, the original scope of services will be
completed in accordance with the procedures originally intended in POTESTA’s
proposal for services.
ov 2402 ast Cnty Bat Spex APOTESTA
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 5
b, The scope of services will be modified and the estimate of charges revised to
include study of the previously unforeseen conditions or occurrences, such revision
to be in writing and signed by the parties and incorporated therein,
c. The services for the work in POTESTA’s proposal will be terminated, effective on
the date specified in writing by POTESTA, and POTESTA shall recover any extra
charges associated with the previously unforeseen conditions or occurrences, as
well as any charges up to such date for the originally proposed services.


Neither the Client nor POTESTA may delegate, assign, sublet or transfer their duties or
interest, as described in the Standard Terms and Conditions and accompanying proposal,
without the written consent of the other party. Unless stated otherwise, POTESTA’s
proposal is firm for 90 days.


In the event that a dispute should arise relating to the performance of the services to be
provided under the Standard Terms and Conditions and the proposal, it is agreed that the
dispute shall be mediated. Should mediation fail and litigation result, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of
the claim, including staff time, court costs, attorney’s fees, and other claim-related
expenses.


The law of the Commonwealth of Virginia will govern the validity of this Agreement, its
interpretation and performance, and remedies for contract breach or any other claims
related to this Agreement. Alll legal proceedings shall be filed in the Commonwealth of
Virginia.


21, POTESTA may submit to Client an opinion of the probable cost required to construct work.
POTESTA is not a construction cost estimator or construction contractor, nor should
POTESTA’s rendering an opinion of probable construction costs be considered equivalent
to the nature and extent of service a construction cost estimator or construction contractor
would provide, POTESTA’s opinion will be based solely upon their own experience with
construction. This requires POTESTA to make a number of assumptions as to actual
conditions that will be encountered on site; the specific decisions of other design
professionals; the means and methods of construction the contractor will employ; the cost
and extent of labor, equipment and materials the contractor will employ; contractor’s
techniques in determining prices and market conditions at the time, and other factors over
which POTESTA has no control, Given the assumptions which must be made, POTESTA
cannot guarantee the accuracy of their opinions of cost, and—in recognition of that
fact—Client waives any claim against POTESTA relative to the accuracy of POTESTA’s
opinion of probable cost.
vind 921202 fr Ras Comty at Spe APOTESTA
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 6


Client or POTESTA may terminate this Agreement upon fourteen (14) days’ written notice
to the other for reasons included in the notice. In the event such termination becomes
necessary, the party effecting termination shall so notify the other party in writing, and
termination will become effective fourteen (14) calendar days after receipt of the
termination notice, Irrespective of which party shall effect termination or the cause
therefore, Client shall within thirty (30) calendar days of termination remunerate
POTESTA for services rendered and costs incurred, in accordance with POTESTA’s
prevailing fee schedule and expense reimbursement policy. Services shall include those
rendered up to the time of termination, as well as those associated with termination itself,
such as demobilizing, modifying schedules, reassigning personnel, and so on. Costs shall
include those incurred up to the time of termination, as well as those associated with
termination and post-termination activities, such as demobilization, decontaminating
and/or disposing of equipment, disposal and replacement of contaminated consumables,
and so on. Should the contract be terminated by the Client for breach of contract by
POTESTA or should the contract be terminated for convenience by POTESTA, the Client
shall not be responsible for any services including services associated with the termination
itself, such as demobilizing, modifying schedules, and reassigning personnel, or any costs
associated with the termination and post termination activities, such as demobilization,
decontaminating and/or disposing of equipment, and disposal and replacement of
contaminated consumables.


Client shall not be liable to POTESTA and POTESTA shall not be liable to Client for any
consequential damages incurred by either due to the fault of the other, regardless of the
nature of this fault, or whether it was committed by the Client or POTESTA, their
employees, agents or subcontractors. Consequential damages include, but are not limited
to, loss of use and loss of profit.


24, All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating responsibility or liability between Client and POTESTA. shall
survive the completion of the services hereunder and the termination of this Agreement.

POTESTA shall indicate to Client the information needed for rendering of services
hereunder, and Client shall provide to POTESTA such information as is available to Client.
Client recognizes that it is not possible for POTESTA to assure the sufficiency of such
information, either because it is not possible to do so, or because of errors or omissions
which may have occurred in assembling the information. Accordingly, Client waives any
claim against POTESTA, and agrees to defend, indemnify and hold POTESTA harmless
from any claim or liability for injury or loss allegedly arising from errors, omissions, or
inaccuracies in documents or other information provided to POTESTA by Client, Further,
Client agrees to compensate POTESTA for any time spent or expenses incurred by
POTESTA in defense of any such claim, with such compensation to be based upon
POTESTA’s prevailing fee schedule and expense reimbursement policy.

tried tt Coyote APOTESTA
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 7


This Agreement shall not create any rights or benefits to parties other than Client or
POTESTA, No third-party shall have the right to rely on POTESTA’s opinions rendered
in connection with POTESTA’s services without POTESTA’s written consent and the
third-party’s agreement to be bound to the same terms and conditions as Client.


If, for any reason, any one or more of the provisions contained in this Agreement are held
to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision herein, and this Agreement shall be
construed as if such invalid, illegal or unenforceable provision had not been contained
herein.


28, For engagements that we accept for other than regular clients, our normal practice is to
require a retainer or security deposit in advance of our performing any significant services,
On occasion, such a deposit is required at a later time due to payment irregularities. ‘The
engagement letter will state whether an advance has been required before undertaking @
particular representation.


POTESTA will not have any obligation to issue a report or other document, ot
communicate our research, analyses, or conclusions, and will not have any obligation to
appear for or provide written or oral testimony or evidence at trial, deposition or elsewhere,
until Client’s account is paid in full. POTESTA will have no liability to the Client, or any
other person, by reason of not issuing a report, appearing for, and/or providing testimony
or other evidence because of the Client’s failure to pay all amounts due POTESTA, and
the Client agrees to indemnify POTESTA against any such liability.


CERTIFICATIONS


31.1 For purposes of this Agreement, “certification” means to state or declare a
professional opinion based on the standard of performance set forth in Item 2 above.
31.2 POTESTA shall not be required to execute certificates that would (i) result in
POTESTA having to certify, guarantee or warrant the existence of conditions
whose existence POTESTA cannot reasonably ascertain under the existing
Services; (ii) require knowledge, services or responsibilities beyond the Services;
or (iii) require POTESTA to make a certification that would exceed what may
reasonably be expected from firms of similar experience and expertise providing
services of a similar nature, In addition, Client agrees not to make resolution of
any dispute with POTESTA or payment of any amount due to POTESTA in any
way contingent upon POTESTA executing such certificate.
vied 202 sc Comy Bl of Sypenios APOTESTA
Potesta & Associates, Inc.
Standard Terms and Conditions
Page 8
31.3 A professional’s certification in no way relieves other parties from meeting their
respective requirements imposed by contract or other means, including commonly
accepted industry standards and practices. If required as a part of its Services,
POTESTA will provide a written report stating whether, in POTESTA’s
professional opinion and based on periodic site visits, the construction work
complies generally with the Contract Documents.
neve 9222 sl Cay ond of Sei APOTESTA
Steve Breeding
Highlight
Steve Breeding
Highlight
This agreement (“Agreement”) for the services to be provided by the Russell County Health
Department and the funding therefore is by and between the Virginia Department of Health (°VDH") and
Russell County Board of Supervisors (collectively “the Partie
The Agreement is created in satisfacon of the requirements of § 32.1-31 of the Code of Virginia
(1950), as amended, in order to operate the Russell County Health Department under the terms of this
Agreement
NOW, THEREFORE, in consideration of the covenants and agreements in this Agreement, the
sufficiency of which is acknowledged, the Parties agree as follows.
$1. VDH, over the course of one fiscal year, will pay an amount not to exceed $834,496.00,
from the state general fund to support the cooperative budget in accordance with, and dependent upon,
appropriations by the General Assembly, and in like time frame, the Board of Supervisors of Russell County
will provide by appropriation and in equal quarterly payments a sum of $208,038.00 local matching funds
and $161,357.00 one-hundred percent local funds for a total of $369,395.00 local funds for this fiscal year.
In addition, the Board of Supervisors has approved the Russell County Health Department to carry
forward $0.00 in local matching funds for a total of $208,038.00 matching funds and an additional $0.00 in
one-hundred percent local funds from the prior fiscal year closing locality balance.
\These joint funds will be distributed in timely installments, as services are rendered inthe operation
of the Russell County Health Department, which shall perform public health services in Russell County as
indicated in Attachment A(I.), and will perform services required by local ordinances as indicated
Attachment A(2.). Payments from the local government are due on the third Monday of each fiscal quarter.
§2. The term of the agreement begins July 1,2023. This Agreement will be automatically
extended on state fiscal year to year renewal basis under the existing terms and conditions of the Agreement
unless timely written notice of termination is provided by either party. Such written notice shall be given at
least 60 days prior to the beginning of the fiscal year in which the termination is to be effective.
§3. The Commonwealth of Virginia (“Commonwealth”) and VDH shall be responsible for
providing liability insurance coverage and will provide legal defense for state employees of the local health
department for acts or occurrences arising from performance of activities conducted pursuant to state statutes
and regulations.
A. The responsibility of the Commonwealth and VDH to provide liability insurance
coverage shall be limited to and governed by the Commonwealth of Virginia
Public Liability Risk Management Plan, established under § 2.2-1837 of the Code
of Virginia (1950), as amended, Such insurance coverage shall extend to the
services specified in Attachments A(I.) and A(2.), unless the locality has opted to
provide coverage for the employee under the Public Officials Liability Self
Insurance Plan, established under § 2.2-1839 of the Code of Virginia (1950), as
amended, or under a policy procured by the locality.
B, The Commonwealth and VDH will be responsible for providing legal defense for
those acts or occurrences arising from the performance of those services listed in
Attachment A(1.), conducted in the performance of this contract, as provided for
under the Code of Virginia and as provided for under the terms and conditions of
the Commonwealth of Virginia Public Liability Risk Management Plan,
LOA-Revised December 2022
2729
C. Services listed in Attachment A(2.), any services performed pursuant to a local
‘ordinance, and any services authorized solely by Title 15.2 of the Code of
Virginia (1950), as amended, when performed by a state employee, are herewith
expressly exempted from any requirements of legal defense or representation by
the Attomey General or the Commonwealth. For purposes of assuring the
eligibility of a state employee performing such services for lability coverage
under the Commonwealth of Virginia Public Liability Risk Management Plan ,
the Attorney General has approved, pursuant to § 2.2-507 of the Code of Virginia
(1950), as amended, and the Commonwealth of Virginia Public Liability Risk
Management Plan , the legal representation of said employee by the city ot
county attomey, and, the Board of Supervisors of Russell County hereby
expressly agrees to provide the legal defense or representation at its sole expense
in such cases by its local attorney.
D. In no event shall the Commonwealth or VDH be responsible for providing legal
defense or insurance coverage for local government employees.
§4. Title to equipment purchased with funds appropriated by the local government and
transferred to the Commonwealth, either as match for state dollars or asa purchase under appropriated funds
expressly allocated to support the activities of the local health department, will be retained by the
Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System. Local
appropriations for equipment to be locally owned and controlled should not be remitted to the
Commonwealth, and the local government’s procurement procedures shall apply in the purchase, The locality
assumes the responsibility to maintain the equipment and all records thereon,
§5. This Agreement may only be amended or otherwise modified by an instrument in writing
signed by the Parties.
Robert W. Hicks
‘Acting Deputy Commissioner
Local authorizing officer signature
‘Community Health Services Lonzo Lester
‘Virginia Department of Health ‘Authorizing officer printed name
County Administrator
Date Authorizing officer title
safe
Date
District Health Director
Cumberland Plateau and Lenowisco Health District
Date
Approved as to form by the Office of the Attorney General on July 23, 2018
Attachments: Local Government Agreement, Attachment A(|.)
Local Government Agreement, Attachment A(2.)
LGA-Revised December 2022
LGA -Revised December 2022
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.),
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES,
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
For Each Service Provided, Check Block for Highest Income Level Served
COLLABORATIVE COMMUNITY HEALTH IMPROVEMENT.
PROCESS.
Income
Aonly
Regulations
All (specify
income level
if not ALL)
“Assure that ongoing collaborative community
health assessment and strategic health
improvement planning processes are established,
To include public health, health care systems and
community partners. As provided for in §32.1-
122.03
Code Link-32,1-122.03;
State Health Plan Link Virginia Plan for Well-Being
2016-2020
COMMUNICABLE DISEASE SERVICES.
Income
Aonly
Defined by
Federal
Regulations
All (specify
income level
ifnot ALL)
Immunization of patients against certain diseases,
including Childhood Immunizations
As provided for in 32.1-46
Code Link-32.1-45
x
‘Sexually transmitted disease sereening, diagnosis,
‘treatment, and surveillance
32.1-87, Districts may provide counseling,
Code binke32.1-57
Surveillance and investigation of disease
2.1.38 and 32.1-39
Code Links-32.1.35, 92.1.9, 92.143
HIVIAIDS surveillance, investigation, and sero
prevalence survey
2.1.36, 92.1-36.1, 32.1-39
Code Links-32.1.36, 32.1.36.1,32.1-99
Tuberculosis control screening,
diagnosis, treatment, and surveillance
2.1.49, 32.1-50.1, and 32.1-54
Code Links-32.1.49, 92.150, 921-501
FAMILY PLANNING SERVICES
Income
Aonly
Defined by
Federal
Regulations
All
Clinic services including drugs and
Contraceptive supplies
Family Planning Population Research Act of 1970,
Title x
Code Link-32.1-77, 42 U.S.C 300 et seq, and
42 CFR Part 59
x
Pregnancy testing and counseling
Family Planning Population Research Act of 1970,
Title X
Code Link-32.1-77, 42 U.S.C. 300 et seq., and 42
CER Part 59\
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES:
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
CHILD HEALTH SERVICES
Income
‘Aonh
Defined by
Federal
Regulations
AL
Children Specialty Services; diagnosis,
treatment, follow-up, and parent teaching
92.1-77, 32.1-89 and 32.1-90
1.71, 321-89, 32.1-90
‘Screening for genetic traits and inborn errors
‘of metabolism, and provision of dietary
supplements
Code Links-32.1-65, 92.1-67, 92.168
Well child care up to age 18 Board of Health
Code Link 32.1-77
WIC: Federal grant requirement
Public Law 108-265 as amended, Child Nutrition
‘Act of 1986; Child Nutrition and WIC
Reauthorization Act 2009
Code Link? U.S.C. § 1786; 7 CFR. Part 26
EPSDT: DMAS MOA,
Social Security Act section 1905%r) (5)
Code Link-32.1-1
Blood lead level testing
Code Link-32,1-46,1, 32,1-46.2
Outreach, Patient and Community Health Education
Code Link-32.1-11, 321-113,
Community Education
Code Link-32.1-11, 32.1-23
Pre-school Physicals for school entry
Code Link-22,1-270
‘Services for Children with Special health care
needs Title V, Social Security Act
Code Link-32.1-77
Child restraints in motor vehisles
Code Link-46,2-1095, 46,2-1097
Baby Care, Child: DMAS MOA
MATERNAL HEALTH SERVICES
Income
Aonh
Defined by
Federal
Regulations
All
Prenatal and post partum care for low
risk and intermediate risk women, Title V, Social
Security Act Code Link-32.1-77
x
Baby Care, Maternal: DMAS MOA
WIC: Federal grant requirement
Public Law 108-265 as amended, Child Nutrition
‘Act of 1966; Child Nutrition and WIC
Reauthorization Act 2009 Code Link 42 U.S.C §1786
and 7CFR Part 26
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (11)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS
The following services performed in accordance with the provisions of the Code of Virginia,
the regulation of the Board of Health and/or VDH agreements with other state or federal
agencies and VDH policies. Data regarding the below services shall be entered in, or exported
to, the statewide environmental health database for all available data fields. Local health
department staff shall be responsible for responding to all complaints, constituent responses,
‘media inquiries, and Freedom of Information Act request related to the following services.
Investigation of communicable diseases:
Pursuant to $§ 32.1-35 and 32.1-39 of the Code of the Code of Virginia, the local health director
‘and local staff are responsible for investigating any outbreak or unusual occurrence of a
preventable disease that the Board of Health requires to be reported.
Code Links-32.1.35, 32.1.9
Marinas:
Pursuant to § 92.1-246 of the Code of Virginia, local health department staff are responsible for
permitting marinas and other places where boats are moored and is responsible for inspecting
‘them to ensure that their sanitary fixtures and sewage disposal facilites are in compliance with
the Marina Regulations (12VAC5-570-10 et seq.)
Code Link-32,1-246
Migrant labor camps:
Pursuant to $§ 92.1-203-92.1-211 of the Code of Virginia, local health departments are
responsible for issuing, denying, suspending and revoking permits to operate migrant labor
camps. Local health departments also must inspect migrant labor camps and ensure that the
construction, operation and maintenance of such camps are in compliance with the Rules and
Regulations Governing Migrant Labor Camps (12VAC5-501-10 et seq.)
Code Links-32.1 Chapter 6 Article 6
Milk:
Pursuant to §§ 3.2-5206, 3.2-5208 of the Code of Virginia and the agency’s MOA with VDACS,
the local health department is responsible for issuing, denying, suspending, and revoking
permits for Grade “A” milk processing plants which offer milk and or milk products for sale in
Virginia, Local health departments are also responsible for the inspection of Grade “A” milk
plants for compliance with the Regulations Governing Grade “A” Milk (2VAC5-490-10},
Code Links 3.2-5208, 3.2.5208
‘Alternative discharging sewage systems:
Pursuant to § 32.1-164(A) of the Code of Virginia, local health departments are responsible for
issuing, denying and revoking construction and operation permits for alternative discharging
systems serving individual family dwellings with flows less than or equal to 1,000 gallons per
day on a monthly average. Local health departments are also required to conduct regular
inspections of alternative discharging systems in order to ensure that their construction and
nce with the Alternative Discharging Sewage Treatment Regulations
{or Individual Family Dwellings (12VAC5-640-10 et seq.).
Code Link-32.1-164
Onsite sewage systems:
Pursuant to § 32.1-163 ot seq, of the Code of Virginia, local health department staff is
responsible for reviewing and processing site evaluations and designs of onsite sewage
systems in accordance with applicable state regulations and may perform such evaluations
and designs as allowed. Local health department staff is also responsible for issuing, denying
and revoking construction and operation permits for conventional and alternative onsite
‘sowage systems. Local health department staff are responsible for assuring that onsite sewage
systems are inspected at time of construction for compliance with the Sewage Handling and
Disposal Regulations (12VAC5-610-20 et seq.; "SHDR”) and the Alternative Onsite Sewage
‘System Regulations (12VAC5-613-10 et seq.; “AOSS Regulations”); local health department
staff may perform such inspections as required, Local health department staff is also
responsible for assuring the performance, operation, and maintenance of onsite sewage
‘systems are in compliance with the SHDR and AOSS Regulations.
Code Link-32.1-163
Rabies:
Pursuant to § 3.2-6500 et seq. of the Code of Virginia, the local health department is
responsible for investigating complaints and reports of suspected rabid animals exposing 2
person, companion animal, or livestock to rabies.
Code Link: 3,2:6500
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.),
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.
ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS
Restaurants/eating establishments:
Pursuant to § 35.1-14 of the Code of Virginia, local health departments are responsible for
ing, denying, renewing, revoking, and suspending permits to operate food establishments.
In addition, local health departments are required to conduct at least one annual inspection of
teach food establishment to ensure compliance with the requirements of the Food Regulations
(12VAC5-421-10 et seq). These regulations include requirements and standards for the safe
preparation, handling, protection, and preservation of food; the sanitary maintenance and use
‘of equipment and physical facilities; the safe and sanitary supply of water and disposal of
waste and employee hygiene standards.
Code Link: 5.1.14
Hotels/Motels:
In accordance with § 35.1-13 of the Code of Virginia, local health department staff is
responsible for issuing, denying, revoking, and suspending permits to operate hotels. The local
health department is responsible for conducting inspections of hotels to ensure compliance
with the Hotel Regulations {12VAC5-431-10 et seq.). These regulations include requirements
and standards for physical plant sanitation; safe and sanitary housekeeping and maintenance
practices; safe and sanitary water supply and sewage disposal and vector and pest control.
Code Link-35.1-13
Wells:
Pursuant to § 82.1-176.4, and the resulting authority provided by the Board, local health
departments are responsible for issuing, denying and revoking construction permits and
Inspection statements for private wells. Local health departments are also responsible for
ingpeoting private wells to ensure that their construction and location are in compliance with
the Private Well Regulations. (12VACS-630-10 et seq.)
Code Link-32.1-176.4
Homes for adults:
The local health department, at the request of the Department of Social Services (DSS), will
inspect DSS-permittod homes for adults to evaluate their food safety operations, wastewater
disposal and general environmental health conditions. (22VAC40-80-160(8)(3)
‘Juvenile Justice Institutions:
Pursuant to § 35.1-28 of the Code of Virginia and the agency’s memorandum of understanding
with the Department of Corrections, local health departments are responsible for conducting at
least one annual unannounced inspection of juvenile justice institutions in order to evaluate
their kitchen facilities, general sanitation and environmental health conditions.
Code Link-35.1.23
‘ail inspection:
Pursuant to § 63.1-68 of the Code of Virginia and the agency’s memorandum of understanding
with the Department of Corrections, local health departments are responsible for conducting at
least one annual unannounced inspection of correction facilities in order to evaluate thei
kitchen facilities, general sanitation, and environmental health conditions.
Code Link-53.1-68
Daycare centers:
‘At the request of DSS will Inspect DSS-permitted daycare centers to evaluate thelr food safety
‘operations, wastewater disposal and general environmental health con
(22VAC40-80-160181(3)
Radon
Pursuant to § 32.1-229, local health department may assist VDH Central Office with Radon
testing and analysis. Code Link-32.1.229.
‘Summer camps/ Campgrounds:
Pursuant to §§ 35.1-16 and 35.1-17 of the Code of Virginia and the corresponding regulations,
local health departments are responsible for issuing, denying, and revoking permits to operate
summer camps and campgrounds. The local health department is responsible for conducting
inspections of summer camps and campgrounds not less than annually to ensure that their
‘construction, operation, and maintenance are in compliance with the Regulations for Summer
Camps (12VAC5-440-10 et seq,) and the Rules and Regulations Governing Campgrounds
(12VAC5-480-10 et sea).
Code Links-35.1-16, 25.1-17
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.
OTHER PUBLIC HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS.
‘The following services performed in accordance
with the provisions of the Code of Virginia, the
regulations of the Board of Health andlor the
policies and procedures of the State Department
cof Health
Pre-Admission Screenings (PAS) x
DMAS MOA
Code Links 32.1-330
Comprehensive Services Act x
Community Policy and Management Teams
(cet)
2.2-6201-2.2-5211
Code Link- 2,2:5201, 2.2-5211.
Interagency Coordinating Counetl
(infants/Toddlers) x
Early Intervention Services
Code Link- 22-5305, 2,2-6306
Vital Records x
Code Link: 32.1-254, 92.1-255, 32.1
Immunizations for maternity and post-partum x
patients
Code Link-32.1-11, 92.1-925, 54.1.3408,
AIDS Drug Assistance Program (ADAP) x
Code Link-32.1-11,
Emergency Preparedness and Response x
Code Link-32,1-42, 32.1-43 et seq. 32.1-229,
HIV Counseling, Testing and Referral x
Code Link-32.1-37.2
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.),
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES,
‘OPTIONAL PUBLIC HEALTH SERVICES
—
COMMUNICABLE DISEASE SERVICES
For Each Service Provided, Check Block for Highest Income Level Served
Income
Aonh
Defined by
Federal
Regulations
All
Foreign Travel Immunizations
a
Oth
PrEP, nPEP (Pre-oxposure evaluation and
prophylaxis/preseription to seronegative
partners of HIV positive individuals to reduce
Fisk of HIV transmission to negative partners;
provide prescriptions for non-occupational
post-exposure treatment for high risk for HIV
exposures.
ba
(PreP,
treatment
of HCV
infection)
Case investigation of reportable diseases
diagnosed in regional jail
Treatment of Hepatitis C Infection
CHILD HEALTH SERVICES
Disabled disability Waiver Screenings
DMAS MOA Code Link-32.1-2200ther:
Other
‘School-based preventive dental services
(assessment, prophy, sealants and fluoride
varnish administration provided by licensed
dental hygienist under remote supervision of
dentist; referral to community-based
dentists; SDF application when remote
supervising dentist signs off on use of SDF,
‘School-based immunization clinics including
but not limited to influenza, Tdap, HPV
vaccines.
‘School-based health promotion and
education including but not limited to
nutrition, physical activity, risk reduction
behaviors related to but not limited to
initiation of sexual activity, alcohol use,
tobacco use and other drug use; encourage
and facilitate physical activity, ete.
MATERNAL HEALTH SERVICES
Income
Acnh
ied by
Federal
Regulations
All
Other:
Revised 07/2018
Provision of intensive case management for x
high-risk pregnant women and infants to age
2 in Baby Care (by RN assisted by outreach
worker); provision of transportation to
‘medical, WIC and other necessary
appointments as a provider of last resort (by
‘outreach worker primarily), Provides home
safety instruction and supplies as available
including but not limited to smoke detectors,
ack, and play (to reduce co-sleeping),
electrical outlet covers, child transportation
rostrains (car seats), etc.
Defined by
Income Federal All
FAMILY PLANNING SERVICES Acnly Regulations
¥
Nutrition Education
ba
Preventive Health Services
x
Pre-Conception Health Care
Diagnosis, weatment, and referral for x
gynecological problems
Other:
Income Dofined by All
MEDICAL SERVICES - Please identify services Aonly Faderal
Regulations
‘Other
‘Community Education x
‘Screening: SBIRT (screoning, brief a
intervention, and referral to treatment) for alcohol and,
other substance use disorders.
‘Outreach ba
Pharmacy services-Akernate Drug Delivery Site for x
prescription medication pickup for TB treatment
Hypertension screening, referral, and counseling x
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (1.]
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.
OPTIONAL PUBLIC HEALTH SERVICES.
For Each Service Provided, Check Block for Highest Income Level Served
Income Defined by All
‘SPECIALTY CLINIC SERVICES - Please identify Aonly Federal
sorvicos Regulations
x
Colposcopy clinic and related services; Colposcopy
with or without biopsy (including but not limited to
endometrial, cervical, vaginal, vulvar and
endocervical) with or without the use of
telemedicine technology linked to University of
Virginia for any/all of the aforementioned
evaluations; management of patients who have
bbeen referred for and/or undergone colposcopy
Telemedicine clinics for various specialty care, a8 x
needed: linkage to UVA,
Clinios for the treatment of HCV infection L_*
Defined by
Income Federal All
DENTAL HEALTH SERVICES - Please identify ‘Aonly Regulations
services
Preventive Clinic Services - Children x
Community Education x
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (2.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES:
PUBLIC HEALTH ENVIRONMENTAL SERVICES PROVIDED
UNDER LOCAL ORDINANCE OR CONTRACT
Neither the Code of Virginia nor
Regulations of the Board of | PaceenX
sequtee eetingconices | canmnit | ,A@itl | prov bi exrnon ool rina
Ne concn | erscees requltements
be provided byte loa! nea | Provided
department ame
Wotr supply sanitation
Inspection of Water Supplies.
Code Links 1522148 on oe
regulation
Other Envionmental~ identity
eves bolo
TD wai wil evaluate ste or subdivision
approval fr private sewage disposal systems
Subvavision ordinange Atle 2 | x 10-2000
Chapter
and private wells in accordance with the local
ordinance, and the regulations and policy of the
Commonwealth of Virai
Revised 07/2018
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A (2)
VIRGINIA DEPARTMENT OF HEALTH.
COMMUNITY HEALTH SERVICES,
PUBLIC HEALTH SERVICES PROVIDED UNDER.
LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS
OPTIONAL PUBLIC HEALTH MEDICAL SERVICES
For Each Service Provided, Check Black for Highest Income Level Served
‘Neither the Code of Virginia nor Regulations of the Board Local
of Health requires the following services to be provided by | Income | ordinance All
the local health department. Aonly | code cites,
‘or contract
(Identify services below) umber
Revised 07/2018
Steve Breeding
Highlight
Steve Breeding
Highlight
subdivision of the Commonwealth of Virginia, and
op’ R
This Operational Medical Director Contract for Services (“Contract”) s entered into this
day of 2023, between the COUNTY OF RUSSELL, VIRGINIA (County), a political
an EMS
Physician licensed as such in the Commonwealth of Virginia (Contractor).
Asa Condition of the Total Response Program the Contractor agrees to act as the Operational Medical
Director for the Russell County EMS Dispatch Center commonly referred to as Russell County E-911
Dispatch. The Contractor has offered to volunteer services to act as the OMD in accordance with
regulations set forth by the Commonwealth of Virginia Office of Emergency Medical Se




es.
Terms and Conditions
Now, therefore, in consideration of the foregoing terms and mutual promises, covenants, and
conditions herein contained, the County of Russell and the Contractor hereby enter into this,
Contract subject to the terms and conditions stated herein.
Contractor agrees to provide services in full and complete accordance with the shown, noted,
described, and reasonable implied requirements of the attached exhibit, which is hereby
incorporated and made part of this Contract as if fully set out herein:
A. The Contractor has offered to volunteer services to act as Medical Direction in accordance
with These standards must also be accepted by a currently endorsed EMS Physician (as
defined in Virginia EMS Regulations; 12 VAC 5-31-1800 & 1810).
The term of this agreement is from December 01, 2023 through December 1, 2027. This
contract will not automatically renew itself at the end of the term. A renewal must be
affirmatively negotiated by the parties prior or at the end of the term hereof.
This agreement may be terminated by either party, with or without cause, after written notice is
given by mail to the addresses noted herein, thirty (30) days prior to the termination date.
Total Cost $0 - Volunteer Basis
The undersigned, hereby declares that the only person or persons interested in this proposal as
principal or principals is or are named herein and that no other person or firm herein mentioned
has any interest in this contract; that this is made without connection with any other person or
company or parties making a contract; and that itis in all respects fair and in good faith without
collusion or fraud.
Entry into this contract shall not be deemed to create an employer-employee relationship, and
the Contractor shall remain an independent contractor, subject to all applicable laws and
regulations applicable thereto, including without limitation payment of income taxes.
County shall maintain professional liability insurance coverage for its Emergency Medical
Dispatch Program. Contractor shall maintain all necessary certifications to serve as Operational
Medical Director the County shall provide liability insurance coverage for the OMD as related to
duties associated with the Emergency Medical Dispatch Program.


The County shall provide litigation services as covered by the Department of Risk Management
regarding any potential lawsuits incurred as a result of providing OMD services for the Counties
Emergency Medical Dispatch Program.


This Contract represents the entire understanding between the County and the Contractor in
respect to the Emergency Medical Dispatch Program.


This Contract shall be governed in all respects by the laws of the Commonwealth of Virginia.


WITNESS the following signatures and seals pursuant to due authority, all as of the day and year
first written above written.
<% A Audliedn D.O. EMS Physician
nee Le De _oaret/, ABD
D.O. EMS Physician
COUNTY OF RUSSELL, VIRGINIA
Approved by Russell County Administrator and Russell County Sheriff with supervision of the
Russell County E-911 Dispatch Center.
. COUNTY ADMINISTATOR, DATE:
=p. OSS sts, pate:_{/-2a-23
SS
‘SCOPE OF OPERATIONAL MEDICAL DIRECTOR SERCVICES
1, Contractor will provide services as Operational Medical Director (OMD) for the County of
Russell’s Sheriff’s Office Medical Dispatch Program, in accordance with requirements set
forth by the Virginia Department of Health, Office of Emergency Medical Services (OEMS)
regulations, promulgated under Title 32.1, Chapter 5, Article 5 of the Code of Virginia (1950)
as amended, and Virginia EMS Regulations; 12 VAC 5-31-590.

OMD responsibility shall include, without limitation, the following activities:

a, Provide OMD oversight for the Emergency Medical Dispatch (EMD) Program and
Protocols.
Assist with quality assurance and improvement programs related to EMD
. Assist with review and policy establishment of EMS Dispatch Standard Operating
Procedures (SOP).

Pursuant to 12 VAC 5-31-590(A), EMD communications personnel may only provide
emergency medical pre-arrival instructions and participate in associated training programs
while acting under the authority of the OMD’s license and within the scope of the County’s
authority in accordance with applicable regulations.

4, Recommending rules or regulations pertaining to proper delivery of EMD services by the
agency.
Termination of Contract
contract; in the event of the termination of this contract, the OMD shall
comply with all requirements of law and regulation, including without limitation the
requirements stated in VAC 5-31-590 that mandate action to be taken by the OMD. The
County may immediately terminate the contrac ifthe Contractor fas to meet elighbilty
ia stated herein. This agreement may be terminated by either party, with or without
cause, after written notice is given by the parties, thirty (30) days prior to the termination
date.
Agreed upon by the parties herein this, the day of 2023, in the County of
Russell, Virginia.
Ze A on Lh. Pa D.0., EMS Physician
SSRN SsOs—_ Sheriff, Russell County, Virginia
County Administrator, Russell County, Vii
Steve Breeding
Highlight
Steve Breeding
Highlight
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
rust VIRGINA 2421-2002
‘Stephan C. Brich, P. E.
‘COMMISSIONER
Date: November 29, 2023
Mr. Lonzo Lester, Russell County Administrator
137 Highland Drive
Lebanon, VA 24266
Mr. Lester:
approv. for work on Route 615. As y‘ coal truck
traffic. As has been noted in our previous monthly reports to the Board, we need the following
information to proceed with the work:
© The Coal Haul Road plan including the Route 615 improvements.
© The approved Board of Supervisors resolution for the CST Plan and/or the approved
Board of Supervisors resolution for the county budget, including the CST plan.
Please forward these documents to the Lebanon Residency at the earliest opportunity. Should
you have any questions, please contact the Lebanon Residency.
O Labor
Jeff G. Buchanan
Assistant Resident Engineer
Sincerely,
VirginiaDOT.org.
WE KEEP VIRGINIA MOVING
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace  Steve Breeding
District 1   District 5
Carl Rhea      Lou Ann Wallace, Chairperson Rebecca Dye
District 3  District 2 District 6
David Eaton   Oris Christian, Vice-Chairman Lonzo Lester
District 4   At-Large County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
RESOLUTION
At a regularly scheduled meeting of the Russell County Board of
Supervisors held on December 11, 2023, on a motion by ___________,
seconded by ______________, the following resolution was adopted by a vote
of ___ yeas and ___ nays, this board did hereby approve the Fiscal Year 2023-
2024 Coal Road Plan;
WHEREAS, the Russell County Board of Supervisors desires to submit
this application for an allocation of funds up to $100,000 from the County’s Coal
Severance Tax Fund (Fiscal Year 2023 – 2024) for road repairs on a coal haul
road, and;
WHEREAS, $100,000 of these funds will fund the Rte. 615 (Gravel Lick
Road) repairs / improvements on segments between from Rte. 615 / Rte.
616 intersection to Rte. 615 / Rte. 621 intersection, and;
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of
the Russell County, hereby commits to fund the work utilizing the County’s Coal
Road Funds approved by the Coal Road Committee; and
BE IT FURTHER RESOLVED that the County Administrator is authorized
to execute all agreements and/or addendums for any approved projects with the
Virginia Department of Transportation.
ADOPTED this 11th day of December 2023.
   A COPY ATTEST 


   _____________________ 

    Lonzo Lester, County Administrator  

Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace Steve Breeding
District 4 District 5
Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye
District 3 District 2 District 6
David Eaton Oris Christian, Vice-Chairman Lonzo Lester
District 4 At-Large County Administrator
At a regularly scheduled meeting of the Russell County Board of
Supervisors held on December 11, 2023, on a motion by
seconded by thie TOROMIAE Tesolution Was adopted by a vote
of___ yeas and __ nays, this board did hereby approve the Fiscal Year 2023-
2024 Coal Road Plan;
WHEREAS, the Russell’County Board of Supervisors desires to submit
this application for an allocation of funds up to $100,000 from the County’s Coal
Severance Tax Fund (Fiscal Year 2023 — 2024) for road repairs on a coal haul
road, and;
WHEREAS, $100,000 of these funds will fund the Rte. 615 (Gravel Lick
Road) repairs / improvements on segments between from Rte. 615 / Rte.
616 intersection to Rte. 615 / Rte. 621 intersection, and;
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of
the Russell County, hereby commits to fund the work’utilizing the County’s Coal
Road Funds approved by the Coal Road Committee; and
BE IT FURTHER RESOLVED that the County Administrator is authorized
to execute all agreements and/or addendums for any approved projects with the
Virginia Department of Transportation:
ADOPTED this 11’" day of December 2023.
A COPY ATTEST
Lonzo Lester, County Administrator
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Previous Total
0 $100,000
$100,000
$0
Russell County
Coal Road Plan

FY 2023/2024
Russell County (083)
Description
Rte. 615 - GRAVEL LICK ROAD, WIDEN & RECONSTRUCT
$100,000
CNPE RW
$100,000 $100,000
Budget Projected
Rte. 615   Rte. 615 / Rte. 616 Intersection to Rte. 615 / Rte. 621 Intersection
Balance:
Total Estimate: Estimate: $0 $0
Russell County
Coal Road Plan
FY 2023/2024
Russell County (083)
Description
ia, 615 GRAVEL LICK ROAD, WIDEN & RECONSTRUCT
Rie.615 Re. 615/ Rie, 616 intersection to Rle. 615 Rte, 621 intersection
Previous| Budget | Projected Tolar PE RW ow
0 '5700,000 | ~ $100,000 $700,009
Total Estimate: $700,000 Estimate EJ 700,009]
Balance: 3
Steve Breeding
Highlight
The Russell County Planning Commission requests that the
Board of Supervisors review the attached survey. The survey or
request was approved by the Russell County Planning
Commission on November 20, 2023.
Review: RD Snead presented a plat (PC 1, Slide 455-H) for CL
Dale Construction for review. He requested to have language
that was added to the plat on January 3, 2018 be removed.
The commission determined that this language cannot be
enforced due to multiple parcels of land being served on this
right of way before it meets the boundary of this property.
Motion to recommend approval by the BOS was made by
Charlie Edmonds, seconded by Jack Compton, motion passed.
Oris Christian abstained from this vote.
Signed:
Russell County Planning Commission Vice Chairman
OQ. 9 / een —
Date:
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ENGINEERS     ARCHITECTS
T&L    100 Fifth Street, Suite 400    Bristol, Tennessee 37620     tel: 423.989.9491    fax: 423.989.9010    www.T-L.com
December 5, 2023
Mr. Lonzo Lester

County Administrator

Russell County, Virginia

137 Highland Drive, Suite A
Lebanon, Virginia 24266 -7145
(Via email)
Re: Dante ATV Route Letter Report
T&L Project #717837
Dear Mr. Lester:
Thank you for the opportunity to be considered for a letter report to support all-terrain vehicle traffic in
the Dante Community of Russell County, Virginia.
Thompson & Litton, Inc (T&L) contacted the Virginia Department of Transportation (VDOT) and
understands they require certain analysis be performed by a properly licensed professional engineer to
support all-terrain vehicle traffic in the Dante Community of Russell County, Virginia.
T&L proposes to make a site visit, and consider crash data, land use, and traffic generators to perform its
analysis and prepare the letter report needed by VDOT. Based on our interaction with VDOT, no other
services or deliverables of the engineer are required.
To perform the described work, T&L proposes a lump sum fee of $4,990 (FOUR THOUSAND NINE
HUNDRED AND NINETY DOLLARS) and a 45-day schedule from execution of a signed contract.
If T&L’s proposal is acceptable, we will prepare an agreement that captures what has been described in
this proposal letter for signature. Do not hesitate to contact me if you have any questions or need any
additional information.
Sincerely,
Robert Cornett
Senior Project Manager
THOMPSON
& LITTON
ENGINEERS ARCHITECTS.
December 5, 2023
Mr. Lonzo Lester
County Administrator
Russell County, Virginia
137 Highland Drive, Suite A
Lebanon, Virginia 24266 -7145
(Via email)
Re: Dante ATV Route Letter Report
‘T&L Project #717837
Dear Mr. Lester:
Thank you for the opportunity to be considered for a letter report to support all-terrain vehicle traffic in
the Dante Community of Russell County, Virginia.
‘Thompson & Litton, Inc (T&L) contacted the Virginia Department of Transportation (VDOT) and
understands they require certain analysis be performed by a properly licensed professional engineer to
support all-terrain vehicle traffic in the Dante Community of Russell County, Virginia.
T&L proposes to make a site visit, and consider crash data, land use, and traffic generators to perform its
analysis and prepare the letter report needed by VDOT. Based on our interaction with VDOT, no other
services or deliverables of the engineer are required.
To perform the described work, T&L proposes a lump sum fee of $4,990 (FOUR THOUSAND NINE
HUNDRED AND NINETY DOLLARS) and a 45-day schedule from execution of a signed contract.
If T&L’s proposal is acceptable, we will prepare an agreement that captures what has been described in
this proposal letter for signature. Do not hesitate to contact me if you have any questions or need any
additional information.
Sincerely,
Pit bd
Robert Cornett
Senior Project Manager
T&L 100Fifth Street, Suite 400 Bristol, Tennessee 37620 tel: 423.989.9401 Fox: 423.989.9010 www T-Lcom
ENGINEERS     ARCHITECTS
T&L    103 East Main Street    P.O. Box 1307    Wise, Virginia 24293    tel: 276.328.2161    fax: 276.328.1738    www.T-L.com
T&L Project No. 017837
AGREEMENT TO ENGAGE THE SERVICES OF THOMPSON & LITTON, INC.
AS A CONSULTANT AND ADVISOR.  FEE IS A LUMP SUM.
THIS AGREEMENT, entered into at Wise, Virginia on the 11th day of December 2023, between Russell
County Board of Supervisors whose address is 137 Highland Drive, Suite B, Lebanon, Virginia 24266,
hereinafter called “Client”, and Thompson & Litton, Inc., a Virginia Corporation, whose address is 103 East
Main Street, P.O. Box 1307, Wise, Virginia 24293, hereinafter called “Thompson & Litton”, is as follows:
The Client and Thompson & Litton, for mutual considerations and premises hereinafter set forth, agree as
follows:
A. Thompson & Litton agrees to perform certain consulting and advisor services for the Client related to
a traffic analysis per the attached proposal letter dated December 5, 2023.
B. Client agrees to pay Thompson & Litton as compensation for consultant engineering services a lump
sum fee of $4,990.00 (Four Thousand Nine Hundred Ninety dollars and no/100).
C. Client agrees to make prompt monthly payments in response to Thompson & Litton’s billing.
D. Thompson & Litton expects to start it services promptly after the receipt of Client’s acceptance of this
Agreement and to substantially complete its services within thirty (45) days.
E. The proposed schedule and fee are predicated on a notice to proceed being issued 90 days from the
date shown.
F. Client and Thompson & Litton agree, in order to assure a clear understanding of all matters related to
their mutual responsibilities, that the STANDARD PROVISIONS attached to this Agreement hereof are
also a part of this Agreement.  Client and Thompson & Litton agree that each has read, understands,
and accepts such additional terms and conditions to this Agreement as set forth in the STANDARD
PROVISIONS.
THOMPSON & LITTON, INC.
BY:     DATE:
      Gregory H. Hurst, PE 

TITLE:  President   ATTEST:
RUSSELL COUNTY BOARD OF SUPERVISORS
BY:     DATE:
TITLE:         ATTEST:
angela_moore
Text Box
December 11, 2023
THOMPSON
& LITTON fe
ENGINEERS ARCHITECTS
T&L Project No. 017837
AGREEMENT TO ENGAGE THE SERVICES OF THOMPSON & LITTON, INC.
‘AS A CONSULTANT AND ADVISOR. FEE IS A LUMP SUM.
THIS AGREEMENT, entered into at Wise, Virginia on the 11" day of December 2023, between Russell
County Board of Supervisors whose address is 137 Highland Drive, Suite B, Lebanon, Virginia 24266,
hereinafter called “Client”, and Thompson & Litton, Inc., a Virginia Corporation, whose address is 103 East
Main Street, P.O. Box 1307, Wise, Virginia 24293, hereinafter called “Thompson & Litton”, is as follows:
The Client and Thompson & Litton, for mutual considerations and premises hereinafter set forth, agree as
follows:
‘A. Thompson & Litton agrees to perform certain consulting and advisor services for the Client related to
a traffic analysis per the attached proposal letter dated December 5, 2023.
B. Client agrees to pay Thompson & Litton as compensation for consultant engineering services a lump
sum fee of $4,990.00 (Four Thousand Nine Hundred Ninety dollars and no/100).
C. Client agrees to make prompt monthly payments in response to Thompson & Litton’s billing.
D. Thompson & Litton expects to start it services promptly after the receipt of Client’s acceptance of this
‘Agreement and to substantially complete its services within thirty (45) days.
E, The proposed schedule and fee are predicated on a notice to proceed being issued 90 days from the
date shown.
F. Client and Thompson & Litton agree, in order to assure a clear understanding of all matters related to
their mutual responsil ies, that the STANDARD PROVISIONS attached to this Agreement hereof are
also a part of this Agreement. Client and Thompson & Litton agree that each has read, understands,
and accepts such additional terms and conditions to this Agreement as set forth in the STANDARD
PROVISIONS.
THOMPSON & LITTON, INC.
Z _ po +
Gregory H. Hurst, PE
TITLE: President
BY:
RUSSELL COUNTY BOARD OF SUPERVISORS
By: DATE:
TITLE: ATTEST:
T&L 103 East Main Street P.O. Box 1307 Wise, Virginia 24293. tel: 276.328.2261 fax: 276.328.1738 www-T-Leom
Standard Provisions
Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 1 of 3
STANDARD PROVISIONS

Thompson & Litton Agrees:
A. To perform professional services described in the

Agreement, which include normal engineering and
architectural engineering services and normal
professional services incidental thereto.
B. To consult with Client to determine his requirements
and review available data.
C. To advise Client as to the necessity of his providing or
obtaining from others data or services of type not
included in the services of Thompson & Litton.

The Client Agrees:
A. To designate a person to act with authority on his behalf

in respect to all aspects of the project, shall examine
and respond promptly to Thompson & Litton’s
submissions, and shall give prompt written notice to
Thompson & Litton whenever he observes or otherwise
becomes aware of any defect in the project or in
Thompson & Litton’s services.
B. To guarantee access to and make all provisions for
Thompson & Litton to enter upon public and private
property.
C. To provide such legal, accounting, special consultants,
independent cost estimates, and insurance counseling
services as may be required and to furnish Thompson &
Litton data by or services of others as necessary, of
types not included in the services of Thompson & Litton,
all of which Thompson & Litton may rely upon in
performing his services.
D. To provide full information regarding his requirements
for the project and the services of Thompson & Litton.
E. To the fullest extent permitted by law, and not
withstanding any other provision of this Agreement, to
limit the total liability, in the aggregate, of Thompson &
Litton and Thompson & Litton’s officers, directors,
employees, agents, or subconsultants, or any of them,
to the total compensation received by Thompson &
Litton under this Agreement, or the total amount of
$50,000, whichever is greater.
F. That Thompson & Litton shall not be responsible for the
acts or omissions of any contractor, and/or
subcontractor, or any of the contractor(s)’ agents, or
employees or any other person except his own
employees and agents with regard to the project or any
of the work or management of the project.

Miscellaneous Provisions.
A. Reuse of Documents and Electronic Files.

In accepting and utilizing any drawings or other data
generated and provided by Thompson & Litton,
including all documents on any form of electronic
media, the Client covenants and agrees that all such
drawings and data are instruments of service of
Thompson & Litton, who shall be deemed the author of
the drawings and data, and shall retain all common law,
statutory law and other rights, including copyrights. The
electronic files submitted by Thompson & Litton to the
Client are submitted for an acceptance period of 30
days. Any defects the Client discovers during this period
will be reported to Thompson & Litton and will be
corrected as part of Thompson & Litton’s scope of
services of this Agreement. Correction of defects
detected and reported after the acceptance period are
not part of the scope of services of this Agreement. The
client further agrees not to use these drawings and
data, in whole or in part, for any purpose or project
other than the project which is the subject of this
Agreement. The Client agrees to waive all claims against
Thompson & Litton resulting in any way from any
unauthorized changes or reuse of the drawings and data
for any other project by anyone other than Thompson &
Litton. In addition, the Client agrees, to the fullest
extent permitted by law, to indemnify and hold
Thompson & Litton harmless from any damage, liability
or cost, including reasonable attorney’s fees and costs
of defense, arising from any changes made by anyone
other than Thompson & Litton or from any reuse of the
drawings and data without the prior written consent of
Thompson & Litton. Under no circumstances shall
transfer of the drawings and other instruments of
service on electronic media for use by the Client be
deemed a sale by Thompson & Litton, and Thompson &
Litton makes no warranties, either express or implied, of
merchantability and fitness for any particular purpose.
B. Opinion of Probable Construction Cost.
Since Thompson & Litton has no control over the cost of
labor, materials, or equipment or over contractor(s), or
operator(s), methods of determining prices, or over
competitive bidding, management practices, or market
conditions, his opinions of probable costs when
provided for herein are to be made on the basis of his
experience and qualifications and represent his best
judgment as a design professional familiar with the
construction industry, but Thompson & Litton cannot
and does not guarantee that proposals, bids, or the
actual construction costs will not vary from opinions of
probable cost prepared by him. If Client wishes greater
assurance as to the construction costs, he shall employ
an independent cost estimator. Thompson & Litton’s
services to modify the project to bring the cost within
any limitation established by Client will be considered
services beyond the scope of Agreement and paid for as
such by the Client.
C. Late Payment.

If Client fails to make any payment due Thompson &

Litton for services and expenses within sixty (60) days
after receipt of Thompson & Litton’s bill, thereafter,
the amounts due Thompson & Litton shall include a
charge at the rate established on Thompson &
Litton’s Schedule of Reimbursable Expenses from said
sixtieth day; and in addition Thompson & Litton may
after giving seven day’s written notice to Client,
STANDARD PROVISIONS

Thompson & Litton Agrees:

‘A. To perform professional services described in the
‘Agreement, which include normal engineering and
architectural engineering services. and normal
professional services incidental thereto.

To consult with Client to determine his requirements
and review available data.

C. To advise Client as to the necessity of his providing or
obtaining from others data or services of type not
included in the services of Thompson & Litton.

The Client Agrees:

A. To designate a person to act with authority on his behalf
in respect to all aspects of the project, shall examine
and respond promptly to Thompson & Litton’s
submissions, and shall give prompt written notice to
Thompson & Litton whenever he observes or otherwise
becomes aware of any defect in the project or in
Thompson & Litton’s services.
B. To guarantee access to and make all provisions for
Thompson & Litton to enter upon public and private
property.
C. To provide such legal, accounting, special consultants,
independent cost estimates, and insurance counseling
services as may be required and to furnish Thompson &
Litton data by or services of others as necessary, of
types not included in the services of Thompson & Litton,
all of which Thompson & Litton may rely upon in
performing his services.
D. To provide full information regarding his requirements
for the project and the services of Thompson & Litton
E. To the fullest extent permitted by law, and not
withstanding any other provision of this Agreement, to
limit the total liability, in the aggregate, of Thompson &
Litton and Thompson & Litton’s officers, directors,
employees, agents, or subconsultants, or any of them,
to the total compensation received by Thompson &
Litton under this Agreement, or the total amount of
$50,000, whichever is greater.
F. That Thompson & Litton shall not be responsible for the
acts or omissions of any contractor, and/or
subcontractor, or any of the contractor(s)’ agents, or
employees or any other person except his own
employees and agents with regard to the project or any
of the work or management of the project.

Miscellaneous Provisions.

‘A. Reuse of Documents and Electronic Files
In accepting and utilizing any drawings or other data
generated and provided by Thompson & Litton,
including all documents on any form of electronic
‘media, the Client covenants and agrees that all such
drawings and data are instruments of service of
Thompson & Litton, who shall be deemed the author of
the drawings and data, and shal retain all common law,
statutory law and other rights, including copyrights. The
electronic files submitted by Thompson & Litton to the
Standard Provisions
Client are submitted for an acceptance period of 30
days. Any defects the Client discovers during this period
will be reported to Thompson & Litton and will be
corrected as part of Thompson & Litton’s scope of
services of this Agreement. Correction of defects
detected and reported after the acceptance period are
not part of the scope of services of this Agreement. The
client further agrees not to use these drawings and
data, in whole or in part, for any purpose or project
other than the project which is the subject of this
‘Agreement. The Client agrees to waive al claims against
Thompson & Litton resulting in any way from any
unauthorized changes or reuse of the drawings and data
for any other project by anyone other than Thompson &
Litton. In addition, the Client agrees, to the fullest
extent permitted by law, to indemnify and hold
Thompson & Litton harmless from any damage, liability
cr cost, including reasonable attorney’s fees and costs
of defense, arising from any changes made by anyone
‘other than Thompson & Litton or from any reuse of the
drawings and data without the prior written consent of
Thompson & Litton. Under no circumstances shall
transfer of the drawings and other instruments of
service on electronic media for use by the Client be
deemed a sale by Thompson & Litton, and Thompson &
Litton makes no warranties, either express or implied, of
‘merchantability and fitness for any particular purpose.
Opinion of Probable Construction Cost
Since Thompson & Litton has no control over the cost of
labor, materials, or equipment or over contractor(s), or
operator(s), methods of determining prices, or over
competitive bidding, management practices, or market
conditions, his opinions of probable costs when
provided for herein are to be made on the basis of his,
experience and qualifications and represent his best
judgment as a design professional familiar with the
construction industry, but Thompson & Litton cannot
and does not guarantee that proposals, bids, or the
actual construction costs will not vary from opinions of
probable cost prepared by him. If Client wishes greater
assurance as to the construction costs, he shall employ
fan independent cost estimator. Thompson & Litton’s
services to modify the project to bring the cost within
any limitation established by Client will be considered
services beyond the scope of Agreement and paid for as
such by the Client.
Late Payment.

IF Client fails to make any payment due Thompson &
Litton for services and expenses within sixty (60) days
after receipt of Thompson & Litton’s bill, thereafter,
the amounts due Thompson & Litton shall include a
charge at the rate established on Thompson &
Litton’ Schedule of Reimbursable Expenses from said
sixtieth day; and in addition Thompson & Litton may
after giving seven day’s written notice to Client,

‘Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 1 of 3
Standard Provisions
Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 2 of 3
suspend services under this Agreement until Client
has paid in-full all amounts due for services and
expenses, including reasonable fees incurred with
relation to collection therefore.

Client further agrees to authorize Thompson & Litton
and our affiliates, as well as their affiliates which
include debt collectors, to contact you at any
telephone number associated with your account,
including wireless telephone numbers, which could
result in charges to Client. Methods of contact include
but are not limited to the use of pre-recorded
voicemail messages, artificial voicemail messages,
automatic telephone dialing systems, predictive
telephone dialing systems, automated SMS text
message reminders, and facsimile as applicable.

D. Dispute Resolution.
In an effort to resolve any conflicts that arise during the
design or construction of the project or following the
completion of the project, the Client and Thompson &
Litton agree that all disputes between them arising out
of or relating to this Agreement shall be submitted to
nonbinding mediation unless the parties mutually agree
otherwise. The Client and Thompson & Litton further
agree to include a similar mediation provision in all
agreements with independent contractors and
consultants retained for the project and to require all
independent contractors and consultants also to include
a similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers or fabricators
so retained, thereby providing for mediation as the
primary method for dispute resolution between the
parties to those agreement.
E. Arbitration.
In the event the parties to this Agreement are unable to
reach a settlement of any dispute arising out of the
services under this Agreement, in accordance with
Paragraph D. (Dispute Resolution), then such disputes
shall be settled by binding arbitration by an arbitrator to
be mutually agreed upon by the parties and shall
proceed in accordance with the rules of the
Construction Industry Arbitration Rules of the American
Arbitration Association. If the parties cannot agree on a
single arbitrator, then the arbitrator(s) shall be selected
in accordance with the above referenced rules.
F. Termination.
Either the Client or Thompson & Litton may terminate
this Agreement at any time with or without cause upon
giving the other party fourteen (14) calendar days prior
written notice. The Client shall within thirty (30)
calendar days of termination, pay Thompson & Litton
for all services rendered and all costs incurred up to the
date of termination, in accordance with the
compensation provisions of this contract. The Client
shall reimburse Thompson & Litton for all expenses
reasonably incurred by Thompson & Litton in
connection with termination of this Agreement,
including but not limited to demobilization,
reassignment of personnel, and space and equipment
costs.
G. Successors and Assigns.
Client and Thompson & Litton each binds himself and
his partners, successors, executors, administrators, and
assigns to the other party of this Agreement and to the
partners, successors, executors, administrators, and
assigns of such other party, in respect to all covenants
of this Agreement, neither Client nor Thompson & Litton
shall assign, sublet, or transfer his interest in this
Agreement without the written consent of the other.
Nothing herein shall be construed as creating any
personal liability on the part of any officer or agent of
any public body, which may be a party hereto, nor shall
it be construed as giving any rights or benefits
hereunder to anyone other than Client and Thompson &
Litton.
H. Jobsite Safety.
Neither the professional activities of Thompson &
Litton, nor the presence of Thompson & Litton or its
employees and subconsultants at a construction site,
shall relieve the General Contractor and any other entity
of their obligations, duties and responsibilities including,
but not limited to, construction means, methods,
sequence, techniques or procedures necessary for
performing, superintending or coordinating all portions
of the work of construction in accordance with the
contract documents and any health or safety
precautions required by any regulatory agencies.
Thompson & Litton and its personnel have no authority
to exercise any control over any construction contractor
or other entity or their employees in connection with
their work or any health or safety precautions. The
Client agrees that the General Contractor is solely
responsible for jobsite safety and warrants that this
intent shall be made evident in the Client’s agreement
with the General Contractor. The Client also agrees that
the Client, Thompson & Litton and Thompson & Litton’s
consultants shall be indemnified and shall be made
additional insured under the General Contractor’s
general liability insurance policy.
I. Environmental and Health Hazards.
It is acknowledged by both parties that, unless
otherwise specifically designated in this Agreement,
Thompson & Litton’s scope of services does not include
any services related to asbestos or hazardous or toxic
materials. In the event Thompson & Litton or any other
party encounters asbestos or hazardous or toxic
materials at the jobsite, or should it become known in
any way that such materials may be present at the
jobsite or any adjacent areas that may affect the
performance of Thompson & Litton’s services,
Thompson & Litton may, at its option and without
liability for consequential or any other damages,
suspend performance of services on the project until
the Client retains appropriate specialist consultants or
contractors to identify, abate and/or remove the
asbestos or hazardous or toxic materials, and warrant
suspend services under this Agreement until Client
has paid inull all amounts due for services and
‘expenses, including reasonable fees incurred with
relation to collection therefore.

Client further agrees to authorize Thompson & Litton
‘and our affiliates, as well as their affiliates which
include debt collectors, to contact you at any
telephone number associated with your account,
including wireless telephone numbers, which could
result in charges to Client. Methods of contact include
but are not limited to the use of pre-recorded
voicemail messages, artificial voicemail messages,
‘automatic telephone dialing systems, predictive
telephone dialing systems, automated SMS text
‘message reminders, and facsimile as applicable.

D. Dispute Resolution.
In an effort to resolve any conflicts that arise during the
design or construction of the project or following the
completion of the project, the Client and Thompson &
Litton agree that all disputes between them arising out
Of or relating to this Agreement shall be submitted to
nonbinding mediation unless the parties mutually agree
otherwise. The Client and Thompson & Litton further
agree to include a similar mediation provision in all
agreements with independent contractors and
consultants retained for the project and to require all
independent contractors and consultants also to include
2 similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers or fabricators
so retained, thereby providing for mediation as the
primary method for dispute resolution between the
parties to those agreement.
E. Arbitration.
In the event the parties to this Agreement are unable to
reach a settlement of any dispute arising out of the
services under this Agreement, in accordance with
Paragraph O. (Dispute Resolution), then such disputes
shall be settled by binding arbitration by an arbitrator to
be mutually agreed upon by the parties and shall
pproceed in accordance with the rules of the
Construction Industry Arbitration Rules of the American
Arbitration Association. Ifthe parties cannot agree on a
single arbitrator, then the arbitrator(s) shall be selected
in accordance with the above referenced rules.
F. Termination.
Either the Client or Thompson & Litton may terminate
this Agreement at any time with or without cause upon
giving the other party fourteen (14) calendar days prior
written notice. The Client shall within thirty (30)
calendar days of termination, pay Thompson & Litton
for all services rendered and all costs incurred up to the
date of termination, in accordance with the
compensation provisions of this contract. The Client
shall reimburse Thompson & Litton for all expenses,
reasonably incurred by Thompson & Litton in
connection with termination of this Agreement,
including but not limited to demobilization,
Standard Provisions
reassignment of personnel, and space and equipment
costs,
Successors and Assigns.
Client and Thompson & Litton each binds himself and
his partners, successors, executors, administrators, and
assigns to the other party of this Agreement and to the
partners, successors, executors, administrators, and
assigns of such other party, in respect to all covenants,
of this Agreement, neither Client nor Thompson & Litton
shall assign, sublet, or transfer his interest in this
‘Agreement without the written consent of the other.
Nothing herein shall be construed as creating any
personal liability on the part of any officer or agent of
‘any public body, which may be a party hereto, nor shall
it be construed as giving any rights or benefits
hereunder to anyone other than Client and Thompson &
Litton,
Jobsite Safety.
Neither the professional activities of Thompson &
Litton, nor the presence of Thompson & Litton or its
employees and subconsultants at @ construction site,
shall relieve the General Contractor and any other entity
of their obligations, duties and responsibilities including,
but not limited to, construction means, methods,
sequence, techniques or procedures necessary for
performing, superintending or coordinating all portions
fof the work of construction in accordance with the
contract documents and any health or safety
precautions required by any regulatory agencies.
Thompson & Litton and its personnel have no authority
to exercise any control over any construction contractor
fr other entity or their employees in connection with
their work or any health or safety precautions. The
Client agrees that the General Contractor is solely
responsible for jobsite safety and warrants that this
intent shall be made evident in the Client’s agreement
with the General Contractor. The Client also agrees that
the Client, Thompson & Litton and Thompson & Litton’s
consultants shall be indemnified and shall be made
additional insured under the General Contractor’s
general liability insurance policy.
Environmental and Health Hazards.
It Is acknowledged by both parties that, unless
otherwise specifically designated in this Agreement,
Thompson & Litton’s scope of services does not include
any services related to asbestos or hazardous or toxic
‘materials. In the event Thompson & Litton or any other
party encounters asbestos or hazardous or toxic
‘materials at the jobsite, or should it become known in
any way that such materials may be present at the
jobsite or any adjacent areas that may affect the
performance of Thompson & Litton’s services,
Thompson & Litton may, at its option and without
liability for consequential or any other damages,
suspend performance of services on the project until
the Client retains appropriate specialist consultants or
contractors to identify, abate and/or remove the
asbestos or hazardous or toxic materials, and warrant
‘Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 2 of 3
Standard Provisions
Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 3 of 3
the jobsite is in full compliance with applicable laws and
regulations. The Client agrees, notwithstanding any
other provision of this Agreement, to the fullest extent
permitted by law, to indemnify and hold harmless
Thompson & Litton, his or her officers, partners,
employees, agents and consultants from and against
any and all claims, suits, demands, liabilities, losses, or
costs, including reasonable attorney’s fees and defense
costs, resulting or accruing to any and all persons, firms,
or any other legal entity, caused by, arising out of or in
any way connected with the detection, presence,
handling, removal, abatement, or disposal of any
asbestos or hazardous or toxic substances, products or
materials that exist on, about or adjacent to the jobsite,
whether liability arises under breach of contract or
warrant, tort, including negligence, strict liability or
statutory liability or any other cause of action.
J. The financial arrangements set forth in this Agreement
are agreed to on the basis of prompt payment of
Thompson & Litton’s bills and orderly and continuous
progress of the project. If there are protracted delays
for reasons beyond Thompson & Litton’s control, Client
and Thompson & Litton agree to renegotiate the basis
of Thompson & Litton’s compensation in order to take
into consideration changes in price indices and pay scale
applicable to the period when Thompson & Litton’s
services are in fact being rendered.
K. This Agreement and these Standard Provisions
represent the entire understanding between Client and
Thompson & Litton in respect to the project and may
only be modified in writing signed by both Client and
Thompson & Litton.
L. This Agreement is to be governed by the law of the
principal place of business of Thompson & Litton.
M. Special Services of Thompson & Litton are defined as
any services not included in the scope of Thompson &
Litton’s services set forth in the Agreement. Such
services, if desired and as requested by Client, shall be
supplied by Thompson & Litton according to the
guidelines set forth in the latest edition (current) of
A.S.C.E. Manual 45. Unless otherwise specifically
designated, scope of Thompson & Litton’s services shall
not include core borings, probings and subsurface
investigations, hydrographic surveys, laboratory tests
and inspections of samples, materials and equipment,
appropriate professional interpretation of all the
foregoing, property descriptions, zoning and deed
restrictions, or any other special services or
consultations not covered in Paragraph A of the
Agreement.
N. If scope, which includes time, of the project or
Thompson & Litton’s work is changed materially,
Thompson & Litton’s compensation shall be subject to
renegotiation.
O. This Agreement is not intended to be for the benefit of
any person or entity; and the parties hereto shall not be
liable or responsible to any such nonparty by reason of
this Agreement or any acts or omissions arising out of
this Agreement, or any breach thereof.
P. Thompson & Litton agrees to comply with Executive
Order 11246, as amended, Section 503 of the
Rehabilitation Act of 1973, as amended, and the
Vietnam Era Veterans’ Readjustment Assistance Act of
1974, as amended, 38 U.S.C. 4212, and their
implementing regulations at 41 CFR Chapter 60-741.5(a)
and 41 CFR Chapter 600-300.5(a). These regulations
prohibit discrimination against qualified individuals on
the basis of disability or protected veteran status and
requires affirmative action by Thompson & Litton to
employ and advance in employment qualified
individuals with disabilities and qualified protected
veterans.
the jobsite isin full compliance with applicable laws and
regulations. The Client agrees, notwithstanding any
‘other provision of this Agreement, to the fullest extent
permitted by law, to indemnify and hold harmless
Thompson & Litton, his or her officers, partners,
employees, agents and consultants from and against
any and all claims, suits, demands, liabilities, losses, or
costs, including reasonable attorney’s fees and defense
costs, resulting or accruing to any and all persons, firms,
or any other legal entity, caused by, arising out of or in
‘any way connected with the detection, presence,
hhandling, removal, abatement, or disposal of any
asbestos or hazardous or toxic substances, products or
materials that exist on, about or adjacent to the jobsite,
whether liability arises under breach of contract or
warrant, tort, including negligence, strict liability or
statutory liability or any other cause of action,
The financial arrangements set forth in this Agreement
are agreed to on the basis of prompt payment of
Thompson & Litton’s bills and orderly and continuous
progress of the project. If there are protracted delays
for reasons beyond Thompson & Litton’s control, Client
‘and Thompson & Litton agree to renegotiate the basis
cof Thompson & Litton’s compensation in order to take
Into consideration changes in price indices and pay scale
applicable to the period when Thompson & Litton’s
services are in fact being rendered.
This Agreement and these Standard Provisions
represent the entire understanding between Client and
Thompson & Litton in respect to the project and may
only be modified in writing signed by both Client and
Thompson & Litton.
This Agreement is to be governed by the law of the
principal place of business of Thompson & Litton.
|. Special Services of Thompson & Litton are defined as
any services not included in the scope of Thompson &
Litton’s services set forth in the Agreement. Such
services, if desired and as requested by Client, shall be
supplied by Thompson & Litton according to the
guidelines set forth in the latest edition (current) of
AS.CE. Manual 45. Unless otherwise specifically
designated, scope of Thompson & Litton’s services shall
not include core borings, probings and subsurface
Investigations, hydrographic surveys, laboratory tests
and inspections of samples, materials and equipment,
appropriate professional interpretation of all the
foregoing, property descriptions, zoning and deed
restrictions, or any other special services or
consultations not covered in Paragraph A of the
Agreement.
If scope, which includes time, of the project or
Thompson & Litton’s work is changed materially,
Thompson & Litton’s compensation shall be subject to
renegotiation.
This Agreement is not intended to be for the benefit of
‘any person or entity; and the parties hereto shall not be
liable or responsible to any such nonparty by reason of
Standard Provisions
this Agreement or any acts or omissions arising out of
this Agreement, or any breach thereof.
Thompson & Litton agrees to comply with Executive
Order 11246, as amended, Section 503 of the
Rehabilitation Act of 1973, as amended, and the
Vietnam Era Veterans’ Readjustment Assistance Act of
1974, as amended, 38 US.C. 4212, and their
implementing regulations at 41 CFR Chapter 60-741.5(a)
and 41 CFR Chapter 600-300.5(a). These regulations
prohibit discrimination against qualified individuals on
the basis of disability or protected veteran status and
requires affirmative action by Thompson & Litton to
employ and advance in employment qualified
Individuals with disabilities and qualified protected
veterans.
‘Agreement to Engage the Services of Thompson & Litton as a Consultant and Advisor
Page 3 of 3
October 5, 2023
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on October 5, 2023 at 5:30 P.M. at the Russell
County Board of Supervisors Overflow Room.
MEMBERS
PRESENT: Richard Lockridge, Chairman
Tony Dodi, Vice Chairman.
Carlton Elliott, Secretary
Harry Ferguson, Member
John Stamper, Member
Donnie Christian, Member
DeAnna Jackson, Member
Ron Blankenship, Member
Jarred Glass, Member
STAFF: Ernie McFaddin, Executive Director
Terry Kilgore, Attorney
GUESTS: David Eaton, Russell County Board of Supervisors
Steve Breeding, Russell County Board of Supervisors
The Chairman called the meeting to order at 5:30 P.M.
The secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Ron Blankenship second by DeAnna Jackson and
duly approved by the Industrial Development Authority of Russell County,
Virginia approving the minutes of the September 14, 2023 and the September 21,
2023 meetings and amending the Closed Session Motion to use project names.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
FINANCIAL REPORT
Upon motion made by Donnie Christian, second by Tony Dodi and duly
approved by the Industrial Development Authority of Russell County, Virginia
approving the September 2023 financial reports and approve the payment of the
invoices presented with the addition of a $19.73 invoice to Hungate Business
Services.
The Vote was:
Aye: C, Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J, Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
AMEND THE AGENDA
Upon motion made by John Stamper, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the agenda to be amended to go into closed session.
The Vote was:
Aye: C, Elliott, T, Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
CLOSED SESSION
Upon motion made by Harry Ferguson, second by Donnie Christian and
duly approved by the Industrial Development Authority of Russell County,
Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (5) Project
“Little Dipper”, Project “King”, Project “Blue Jay”, Project “Whale”, Project
“Flex”
The Vote was:
Aye: C, Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Ron Blankenship, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion,
The Roll Call Vote Was:
Richard Lockridge Yes Carlton Elliott Yes
Harry Ferguson Yes Tony Dodi Yes
DeAnna Jackson Yes Donnie Christian Yes
Jarred Glass Yes John Stamper Yes
Ron Blankenship Yes
ATTORNEY’S REPORT
No Report
EXECUTIVE DIRECTOR’S REPORT
Project “King” needs a letter of support for their application to VCEDA for
direct funding.
Upon motion made by Donnie Christian, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Executive Director to submit a letter of support to VCEDA for a
CJIP application in reference to Project “King”. The Executive Director, Chairman
and Secretary are authorized to sign all documents relating to this application.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
‘The purchase option of the Moss 3 Property has been withdrawn. The next
step with the property is to complete a due diligence report to move the property
from a tier 3 to a tier 4 industrial site.
Upon motion made by Tony Dodi, second by DeAnna Jackson and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Executive Director to apply for grant funding from the Tobacco
Commission and VEDP to complete a due diligence report on the Moss 3 property.
The Executive Director, Chairman and Secretary are authorized to sign all
documents relating to this request.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
The sealed offer from Mr. Newberry for the Joe Gillespie Drive lot was
opened. Mr. Newberry’s offer was for $25,000.00.
CLOSED SESSION
Upon motion made by John Stamper, second by Donnie Christian and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property for the
Project “King”, AT&T property, Industrial Park property (5) Prospective Business
for Project “King”, Project “Little Dipper”, Project “Blue Jay”, Project “Whale”,
Project “Flex” (7) & (8) Legal for Project “Blue Jay”, Project “King”
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
RECONVENE TO PUBLIC SESSION
Upon motion made by Donnie Christian, second by Harry Ferguson, and
duly approved by The Industrial Development Authority of Russell County,
Virginia, the Chairman called the meeting back into regular session and requested
the “Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D, Christian, J. Stamper, J.
Glass, R. Blankenship
‘Nay: None
Absent: None
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
‘the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Call Vote Was:
Richard Lockridge Yes Carlton Elliott Yes
Harry Ferguson Yes Tony Dodi Yes
DeAnna Jackson Yes Donnie Christian Yes
Jarred Glass ‘Yes John Stamper ‘Yes
Ron Blankenship Yes
MOTIONS FROM CLOSED SESSION
Upon motion made by Donnie Christian, second by Harry Ferguson and
duly approved by the Industrial Development Authority of Russell County,
Virginia authorizing the Executive Director to procure and hire an auction firm to
liquidate the contents of the property located at 219 Joe Gillespie Drive Lebanon,
VA. The Executive Director, Chairman, and Secretary are authorized to sign all
documents relating to this project.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
ADJOURNMENT
Upon motion made by Donnie Christian, second by DeAnna Jackson, and
duly approved by the Indusirial Development Authority of Russell County,
Virginia adjourning this meeting at 7:59 PM.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D, Jackson, D, Christian, J. Stamper, J.
Glass, R. Blankenship
Nay: None
Absent: None
MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEETING
MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public
Service Authority held at 137 Highland Drive Lebanon, VA 24266 on this 21" day of November
2023 at 6:00 PM.


The following members were present, constituting a quorum (4):
Cuba Porter, Chairman;
Stephen Perkins, Treasurer;
Clifford Hess;
Joe Hutt;
Thomas Tignor;
Harry Ferguson; and
Rhonda Lester, Secretary.


Also present:
Tracy Puckett, RCPSA Director;
Katie Patton, Legal Counsel;
Robbie Cornett, T&L Engineering; and
Jon Broskey, The Lane Group


3, All the above directors of The Russell County Public Service Authority being present, formal
notice calling the meeting was dispensed with, and the meeting declared to be regularly called.
4, Cuba Porter acted as Chaixperson of the meeting and Rhonda Lester as Secretary of the
meeting,


Cuba Porter opened the meeting with a tribute to our former employee Gary Pauley followed
with the Pledge of Allegiance and prayer.


Motion to approve the agenda made by Clifford Hess seconded by Thomas Tignor, and
unanimously adopted.


Minutes of the meeting dated October 24, 2023 were reviewed and motion to approve as read
made by Joe Huff seconded by Harry Ferguson, and unanimously adopted.


Public Comments: None


Rhonda Lester presented to the meeting:


Account Balances Reports
Operating Profit & Loss Report
Construction Profit & Loss Report
Construction Project Open Receivables
Accounts Receivable Aging
Motion to adopt financial reports as presented made by Clifford Hess, seconded by Stephen
Perkins and unanimously adopted.
10, Rhonda Lester presented to the meeting Water Loss Reports.

Tracy Puckett presented to the meeting Director’s Report updates from October 24, 2023 to
date, (attached)

12, Robbie Comett with T&L Engineering presented to the meeting Construction Projects Update
Report

Old Business to Discuss: None

14, New Business to Discuss:


Motion to approve the Wise County Public Services Authority, Town of St Paul, and
Russell County Public Service Authority Regional Water System Interconnection
Resolution made by Clifford Hess, seconded by Joe Huff, and unanimously adopted.


Motion to approve the FY 23 Financial Audit made by Clifford Hess seconded by
Harry Ferguson, and unanimously adopted.


Motion to approve employee bonuses in the amount of $750.00 after tax deduction
made by Joe Huff, seconded by Clifford Hess, and unanimously adopted.



Motion to go into executive session pursuant to VA code 2.2-3711 (A) (7) (8) consultation
with legal counsel pertaining to:


Civil Action No. CL 22-653 Crossroads Engineering, LLC v. The Russell County Public
Service Authority
Customer Complaint/Customer Demand Letter

made by Thomas Tignor seconded by Clifford Hess and duly approved by the Board of
Directors
16, Motion made by Clifford Hess, seconded by Thomas Tignor and duly approved by the Board
of Directors to return to regular session,
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of
the Board of Directors upon the Roll Call certifies that to the best of their knowledge
(D only public business matters lawfully exempted from the open meeting requirements
under the Virginia Freedom of Information Act and (II) only such public business matters
that were identified in the motion(s) by which the closed meeting was convened were
heard, discussed or considered in the meeting by the Board of Directors.
Any member of the Board of Directors who believes that there was a departure from
the requirements of clauses (1) and (II) above shall so state prior to the vote, indicating
the substance of the departure that, in his or her judgment, has taken place.
‘Are there any who believe a departure has taken place? Seeing none, if you agree that
the matters heard, discussed, or considered during the closed meeting were pursuant only
to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.
A roll call vote was taken:
Cuba Porter: Yes
David Edmonds, Jr.: Absent
Clifford Hess: Yes
Joe Huff: Yes
Stephen Perkins: Yes
Thomas Tignor: Yes
Harry Ferguson: Yes
Yes: 6
No: 0
Absent: 1
By a majority vote, motion to return to regular session was approved.


Matters presented by the Board: None


There being no further business to come before the meeting, a motion (o adjourn at 7:40 PM
was made by Clifford Hess seconded by Stephen Perkins and adopted.


The next meeting is scheduled for December 19, 2023 at 6:00 PM.
Dated in the Commonwealth of Virginia on
the 21* day of November 2023,
Rhonda Lea
(Signature)
Secretary Name: Rhonda Lester
RCPSA Board Members,
The items listed below provide a brief description of work performed in all
departments of the PSA.


Belfast Phase Ill: Currently, three sections of the pressure testing have
now met criteria. We are continuing to pressure test on the remaining
portions of the system with Bac T samples to be collected. We are in
hopes of having all customers connected on this system in the month of
December.


House & Barn Mountain Project: RCPSA recently received a funding
offer on this project. As proposed by the Virginia Department of Health,
the project will not cash flow. Thompson & Litton is currently engaging
with the Virginia Department of Health about terms and conditions
that would enable the project to cash flow. Thompson & Litton was
asked to complete one of two $100,000 applications to the Cumberland
Plateau Planning District Commission for the additional $200,000 in
funds needed for the project. This was completed and submitted on
August 17, 2023, but denied. For the project to have adequate funding,
we will need to reapply to the Cumberland Plateau Planning District
Commission in 2024 and receive the funding.


Sandy Ridge Project: Engineers are working on the PER (Preliminary
Engineering Report).


Town of Lebanon Water Rates: | have not received notice of the
formula request.


Page 1 of 2



a1.



Dante Sewer: As | reported last month, | have asked Thompson &
Litton to update its construction cost estimate and apply for the
estimated cost overrun. This resulted in an increase of approximately
$1 million dollars. A request for this amount has been made to the
Department of Housing and Community Development and they
requested an updated Use and Income Analysis that has recently been
submitted.
Straight Hollow Waterline Replacement Project: Currently, we have a
tentative date for bidding this project by November 2023.
. Chiggersville Sewer: Mr. Lester stated that he has recently met with
the Senators staff and should no more on this project soon._
Old Castlewood Galvanized Replacement Project: These type projects
will fall under the Engineering study for replacements.
Copper Ridge/Green Valley Extension/Corn Valley Projects: After
meeting with Wise County PSA and the Town of St Paul it appears their
can be some negotiations. WCPSA has passed a resolution that Jon
Broskey and | will discuss with the board at the meeting. Please
reference the attached resolution with your Board Packets,
Nashes Ford Project: After reviewing the funding term, | have had
some concerns about cash flowing this project. We are currently in
negotiations with the Virginia Department of Health for additional
grant funding. This project is definitely in reach, and ! will further
discuss the plan for moving forward at the meeting.
Lead & Copper Data: During recent conversations with the Virginia
Department of Health, it appears that the Russell County Public Service
Authority is eligible for an all-expense paid lead service line inventory
from the Virginia Department of Health consultant, TruPani.
Since the recent repairs in the Hanging Rock system, we have spent a
considerable amount of time working on multiple issues we have been
experiencing with reading some of the customer meters. The office
staff along with the maintenance crews have worked to make repairs.
The maintenance crews replaced several transducers, cords, and field
programmed meters that were functioning improperly. This effort
reduced the re-reads significantly. It appears we only had a couple
dozen re-reads in comparison to recent months which resulted in well
over a couple hundred.
Page 2 of 2
fice/Clerical:

The FY23 Audit has been completed and a digital copy has been turned
over to the County Administrator.

Water/Wastewater Plant Operations and Maintenance:


Replaced 1 Residential Sewer Grinder Unit in Dante.


Continue to winterize and install new heaters in several of the pump
stations.


Continuing construction on Boat Launch for the County in Cleveland which


should be wrapped up soon.
Currently working on transducers at Westview Pump Station.
We have experienced a significant decrease in water production during this
drought season. With the system repairs and RCPSA water being produced
we are currently only purchasing approximately 35 gallons per minute from
St Paul. The repairs have greatly impacted the amount we would have
normally purchased. This time last year we were purchasing around a 100
gallons per minute.
as
Water Maintenance/Operations:
The PSA crews continue to perform general maintenance to all systems:
work orders, disconnects, reconnects, new installations, meter reading,
hydrant flushing and hydrant repairs, etc…
Asphalt/Stone Repair: Leak and Construction areas.
Water Taps (new connections): 4 Castlewood, Hansonville & Belfast
Sewer Taps/Flushing/Repairs:
Leak Detection: In all systems
Valve/Valve Box Repairs:
Line Setter Repairs/Replacement:
Repaired/Replaced PRV’s:
Transducer Replaced:
Fire Hydrants: Routine testing and maintenance.
a ee
Water Line Repairs:
7-3/4” Service Lines: Swords Creek, Belfast, Castlewood, Dante
Page 3 of 2
0-1” Service Line:
Q- 2" Water Main:
1-4” Water Mi
0-6” Water Mail
1 - 8’ Water Main: Castlewood
0-12” Water Main:
Total Leaks Repaired.
Tracy Puckett
2
vag Qrebete=
RCPSA Interim Director
Page 4 of 2
Shiloh Lyttle, DMO
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email: [email protected]
AJ Governor’s Summit — Richmond, Virginia
Tattended the VA1 Tourism Governor’s Summit in Richmond, Virginia, this year from Sunday,
November 12th, to Tuesday, November 14th, where I had the chance to network with other
professionals in the field.
All Trails Partnership
‘After a meeting with the HOA, they provided me with a connection to All Trails, All Trails is an
app that is often used by hikers to share their experiences, map their hikes, and find new hikes.
They have recently started a partnership program that is free of charge for DMOs to gather
information on the hikes/motorized trails/scenic drives/horseback riding/etc. that are provided
within your destination. After a meeting with one of their representatives, I was able to discuss
what that program would look like for us and negotiate a deal of cross-partnership. They will be
providing me with the login information and data that I request, and they will be providing us
with tools to be used on our website to better help our website development including interactive
maps, links, etc.
Adventure Guide —ARPA.
I met with Amber Amburgey, and we discussed how the development of the Adventure Guide
will proceed. The layout of the guide and content has gone through the first round of drafting and
editing the layout. Amber will be reviewing this content, and we will then run through it again to
ensure we have included everything. We will then send the draft to the editors, once completed,
and finalized it will then be sent off to the printers.
Agritourism Meeting ~ November 16th.
On November 16th, 2023, at 5:30 PM at Pat’s Kountry Dinner
‘The kickoff Agritourism Subcommittee meeting for 2023 was a triumph! A diverse gathering of
over 15 individuals, each representing various businesses in or aspiring to be part of Russell
County’s vibrant landscape. This event served as a splendid occasion for local Agritourism
entrepreneurs to forge connections and gain insights into the symbiotic relationship between
Agriculture and ‘Tourism within our county and state, The meeting welcomed a wave of fresh
faces, with nearly all new attendees, Impressively, a significant mumber of individuals not only
joined the Agritourism Subcommittee but also expressed interest in participating in other
subcommittees.
Shiloh Lyttle, DMO
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email iloh [email protected]
Meeting Highlights
Century Farms — Getting your farm listed if qualifies/applications/and interactive map
Agritourism Liability Insurance — Understanding the importance of including specific
items in your policy to ensure your business’s coverage.
Promotion of Local Agriculture — Sharing the partnership of Russell County Tourism
Department with the promotion and marketing of out agritourism businesses in the
county.
Farm Tours ~ Learning information from our community if they are interested in offering
farm tours or that is a possibility in the future, And what kind of tours they would offer,
as well as how the county could help in their future/hopefully business endeavors.
Subcommittee Application/ Farm Use Tags/ and Networking Opportunities
VTC Grants Opening Karly 2024
Virginia Special Events and Festivals Program
‘Who is eligible: Virginia-based special events and festivals for marketing and production
of special events and festivals.
‘The impact of special events and/or festivals must show a positive and significant impact
‘on tourism.
Opens: Barly 2024
How: Online application portal; Requires at least $0% cash of in-kind match
Virginia DMO Marketing Grants
Who is eligible: Official Virginia DMOs for marketing expenses that show a positive and
significant impact on tourism
Opens: Early 2024
How: Online application portal; Requires at least 50% cash or in-kind match
(VTC) Marketing Leverage Program
Shiloh Lyttle, DMO
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phon:
Email
Blue Ri
(276)880-5728
shiloh.lyttle@russe!lcountyva.us
Reimbursable grant program to leverage existing marketing funds. Requires a research-
based and measurable marketing plan
Requires documented marketing match,
‘Who is eligible: Virginia travel industry partners including small businesses, DMOs,
private sector attractions, accommodations, and events.
Opens: Early 2024
How: Online application portal
3500,
Instagram Story BOGO
December and January Instagram Story — Blue Ridge Outdoors Instagram Stories (only
up and active for 24hrs) average impressions are from 1500-2000 of the targeted audience
in the outdoor recreation field within our average demographic for Russell County. This
timeframe is also around the time folks will be planning spring vacations, and even into
the summer vacation timeframe. This is a trial run to see how this will impact the
website/social media page drive.
Social Media & Webpage
Facebook Data/Overview
People Reached — 58,430
Post Engagements ~ 6,183
Page Likes - 40
Page Followers ~ 75
Webpage
Engagement
Site Sessions - 272
‘Unique Visitors — 229
Shiloh Lyttle, DMO.
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email: shiloh [email protected]
‘Traffic Sources
Virginia.org - 170
State Visitation: Our current largest out-of-state visitation and engagement is with Tennessee in
Nashville. We are also seeing engagements on our website from Canada, North Carolina, and
Georgia within the past month,
‘The main reason we consider visitor engagement with our website is because it shows us where
are the main areas, where we need to focus our social media ads, anid who ate audiences we ate
drawing into our county, This is because when most visitors engage with a focality’s website,
they are truly interested in that location, and therefore more likely to visit.
Russell County Planning Commission
October 16, 2023
The Russell County Planning Commission met on Monday, October 16, 2023 in the conference
room of the Board of Supervisors at the Russell County Government Center, 131 Highland
Drive, Lebanon VA.
Members Present Members Absent Others Present
Oris Christian Philip Addington Kevin Tiller Esq.
Charlie Edmonds Keith Ray
John Mason
Ernie McFaddin
Jack Compton
Mark Mitchell
Chairman Mark Mitchell called the meeting to order at 6:30 p.m.
Invocation and Pledge of Allegiance given.
Agenda approved. Motion by, Charlie Edmonds seconded by Oris Christian, motion passed
unanimously.
September 18, 2023, Meeting minutes approved as amended. Motion by Jack Compton,
seconded by Oris Christian, motion passed unanimously.
New Business
Tom Bundy boundary survey was reviewed and approved
Review of Plats
Plats for the months of September and October were reviewed. Transactions dated
September 19, 2023 through October 16, 2023.
All other plats were approved as presented
Other Business
Oris Christian asked about the process to subdivide property located on Rt 71. The
requirements to divide the property were shared by Mr. Mitchell and Mr. Tiller.
Secretary Ernie McFaddin updated the board on IDA projects.
Meeting adjourned. Motion by Charlie Edmonds, seconded by, Oris Christian the motion
passed unanimously.
Jéhn Mason, Vice Chairman
Ernie McFaddin, Secretary
RUSSELL COUNTY PLANNING COMMISSION
SEPTEMBER 19. 2023- OCTOBER 16, 2023


David C Price 13.85 AC & 9.43 AC Single Division
Church Hill RD


CF Highlands to Russell County 4.456 AC Dante RD


William Daniel Alexander 2.09 AC added to .62 AC
New acreage 2.71 AC Boundary Line Adjustment Big


Cedar Creek RD


Jordan Hess & Kaitlin Hess .46 AC Boundary Survey
Cox Town RD


James Dennis Morris (Combined 5 parcels) New
acreage 150.762 AC Gravel Lick RD


Brent & Sydney Rasnake .41 AC Boundary Survey
Ivy Ridge RD


RUSSELL COUNTY CONFERENCE CENTER
November 1, 2023
‘The following is a list of the Russell County Conference Center events for the month of November,
Date \ Event | EventType |= Space
11101123 Election Office Training | Individual — | Full
Diana Shorter | Event | $0
| | ’
| | |
Toy for Tote Bingo Community | Full
Becky Robinette Event $125 |
Hess Wedding
Individual | Full
Martha Steele Event 

i
| 11104123 Hess Wedding Individual
| Martha Steele | Event
|
| 

| Baby Shower Individual
Hope Stevens Event
‘Town Hall Land Fil Meeting Community
Jennifer Chumbley Event
Date
11/07/23
11/08/28
44109123
14111123
1112123
111323
1114/23



Event
Russell County Republican Parly
‘Andrew Hensley
DMME Training
Megan Stugill
SOS Signs of Strangulation Training
Judge Martha Ketron
Watson Celebration
Kim Watson
Birthday Party
Jacob Musick
Fund Raiser Bingo
John Arrington
Russell County Family Health EXPO
‘Ary Compton
Russell County Chamber of Commerce Chrismas
Bazaar
Angie Carpenter
Event Type
Community
Event
individual
| Event
Individual
Event
‘Community
Event
Individual
| Event
Community
| Event
Communi
Event
Community
Event
Space
| Full
$135
Full
$25
Full
| $135
| Date Evont Event Type Space
v1ner23 | Russell County Chamber of Commerce Christmas | Community Full |
| Bazaar | i
| Event soo
| Angie Carpenter |
11n9r23 Russell County Chamber of Commerce Christmas Community Full
Bazear |
Event / $0 |
‘Angie Carpenter }
| |
11120123, 4-H Achievement Night 2028 | Individual Full !
Ashley Clark Event $0
| | |
1112523 j Birthday Party | individual Full
‘Sky Van Dyke | Event $125
11126123 Renovation Church of Crist individual |
Thanksgiving Dinner Event | |
|

$800.00

Final Total = $1,775.00
THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA
RESTAURANT IN LEBANON VIRGINIA ON NOVEMBER 14TH 2023. 6 PM
MEMBERS & GUEST PRESENT
GARY DOTSON EUGENE FERGUSON HENRY STINSON LINDA CROSS
TIM LOVELACE MIKE OQUINN HENRY KINCER = CARL RHEA.
GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA
1-GUARD RAILS REPLACED AS DAMAGED
2-DANTE ROANOKE HILL NEAR THE TOP FOR APPROXIMATELY 150 FEET NEEDS NEW GUARD.
RAIL REPLACED VERY RUSTY AND LOW TO THE GROUND
3-RT. 58 W AT QUARRY ROAD GUARD RAIL EXTENSIVE DAMAGE
4-RT RT 58 W/683 MEMORIAL DRIVE SIGN POST DAMAGED AT THE INTERSECTION NEEDS NEW
POST FROM THE GROUND UP PLUS THE MEMORIAL SIGN IS BENT WITH BOLTS MISSING
5-RT 58 WEST MILE MARKER 68.8 ACROSS FROM HONAKER CHURCH GUARD RAIL DAMAGED
6-RT 19 N AT VALERO CROSS OVER END OF GUARD RAIL DAMAGED.
ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN
SHOULDER REPAIR AND POT HOLE
1-RT 615 GRAVEL LICK BETWEEN GOLF ENTRANCE AND THE OLD TRASH DUMP ROAD SINKING
WILL PATCH WHEN ASPHALT IS AVAILABLE
2-RT 903 ROSEDALE SUBDIVISION BIG POT HOLE AT THE ENTERANCE
3-RT 645 JESSEE’S MILL ROAD % MILE FROM ROUTE 82 RUFF ROAD
4-RT 19/80 NORTH BOUND ROAD HAS A LARGE DIP AT THE TURN OFF
5-RT 615 FIRST HOUSE ON DINSMORE HILL PAST GOLF COURSE BOTH SIDES OF ROAD WASHED
OUT
6-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND
BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE
REMOVED, REMOVAL PENDING NEW CONTRACTOR
7-RT 661 ARTRIP ROAD NEAR JOE DOTSON’S ROAD IS BADLY RIPPLED FOR APPROXIMATELY,
500 YARDS
8-RT 19 SOUTH LARGE POT HOLE AT THE ENTERENCE TO VIRGINIA HILLBILLY
9-RT 67 DYE HILL A 40 FEET SECTION OF ROAD SINKING. WILL OVERLAY
10-RT 661 CLEVELAND ARTRIP BRIDGE GUARD RAIL BEING WASHED OUT NEAR CAMPBELL
KISER ESTIMATE SUBMITTED
11-RT 627 LOWER BEARWALLOW NEEDS A SPEED LIMIT SIGN INSTALLED
12-RT 19 NORTH NEAR SOULS HARBOR CHURCH ROAD SINKING. WILL MILL AND RESURFACE
13-RT 614 AT THE BLUFF NEEDS DEFLECTORS ROAD OFTEN FOGGY OR ICY
14-RT 82 CLEVELAND ROAD NEEDS REFELECTOR ON DOWN THE MOUNTAIN GUARD RAILS
SCHOOL BUS SAFETY AND OTHER CONCERNS
1- RT 611 JOHNSON SETTLEMENT REQUEST SPEED LIMIT SIGNS COUNTY NEEDS TO
REQUEST A STUDY
2- BRUSH ON SEVERAL SECONDARY ROADS HITTING SIDE AND TOP OF SCHOOL BUSES
3- RT 654/657NEEDS A SPEED LIMIT STUDY BECAUSE THE SPEED LIMIT OF 25 MILE PER
HOUR IS LESS THAN THE 35 MILE PER HOUR ON THE TOWN ENTERANCE
4- RT 58 EAST NEAR MILE MARKER 62.6 IN THE CUT THROUGH TWO DEAD TREE HANGING
ON THE HIGHWALL ~SUBMITTEDTO ROADSIDE
5- RT 67/637 GARDENER ROAD SWORDS CREEK A CHURCH SIGN AT GARDENER FULL
GOSPEL CHURCH NEEDS TO BE RELOCATED WHICH BLOCKS VISIBILITY FOR LARGER
VEHICLES. POSSIBILLY ON RIGHT OF WAY
6- RT 67 SWORDS CREEK SCHOOL WATER FLOODS PARKING LOT. A POSSIBLE FIX WOULD.
BE A DRAIN PIPE DIRECTING WATER TO THE CREEK
7- RT 645 JESSEE’S MILL ROAD NEEDS BRUSH CUT ALL THE WAY THROUGH
8- RT 19/80 INTERSECTION TIGER PAWS TO BE REINSTALLED
9- RT 683/ TROUT POND INTERSECTION SECOND PIPE ON TROUT POND THE ENTERANCE
OF THE PIPE NEEDS TO BE CLEANED
ITEMS REPORTED CORRECTED.
1-RT 651 ROMAN RIDGE AND NEW GARDEN WEEDS HAVE BEEN CUT
2-RT 71 NORTH NEAR JESSE’S MILL PAVEMENT HAS BEEN PATCHED
3-RT 67 NEAR E. DILLION BERM HAS BEEN REMOVED FROM THE ROAD
4-THACKER BRANCH WASHOUTS REPAIRED
FUTURE SUGGESTED MAJOR SAFETY PROJECTS
1-ARTRIP RD. % MILE FROM CLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF TO WIDEN
ROADWAY. WILL REVIEW WITH RESIDENCY TWO DIFFERENT PROPERTY OWNERS
2-RT 667 CENTURY FARM RD. FIRST INTERSECTION NEEDS TO BE WIDENED HAVE HAD
SEVERAL WRECKS POSSIBLE REVENUE SHARING PROJECT
3-RT 651 HUBBARD TOWN ROAD INTERSECTION ONTO NEW GARDEN ROAD NEEDS TO BE
WIDENED A BLIND SPOT IN THE CURVE. TWO CRASHES IN THE LAST TWO YEARS POSSIBIBLY
SCALE BACK THE BANK
A-RT 684 CHESTNUT RIDGE CIRCLE OFF ROUTE 65 ROAD NEEDS TO BE WIDENED ESPECIALLY
ON THE LOWER END UP TO THE CHURCH POSSIBLE SOLUTION IS TO FIX TURN OUTS FOR LINE
OF SITE
5- ALL COUNTY ROADS NEEDS LINE PAINTED ON EDGES
UNDERLINED AND BOLD COMMENTS FROM HENRY KINCER
COMMISIOM MEMBER INFROMATION
BARBARA COX 971 1502 JOHNNY JESSEE 7016780
LINDA CROSS 794 7618 TIM LOVELACE 971 0367
GARY DOTSON 7 62 9803 MIKE O’QUINN 701 7086
CARL RHEA 254 3810 HENRY STINSON 873 4905
HENRY KINCER 889 7601 BILL WATSON 794 1021
EUGENE FERGUSON 376 254 1631
NEXT MEETING WILL BE DECEMBER 12TH 2023 WE THANK ALL WHO ARE INVOLVED IN
KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION
SAFETY IS A COMMITMENTIHIIIIHIILI] PREPARED BY GARY DOTSON
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email; [email protected]
Russell County Tourism BOS Report November 2023
Upcoming Events
November 4th: Chili Chili Bang Bang ~ St. Paul
November 18th: Holiday Bazaar
‘November 18th: Holiday Market/Santa Train (St, Paul & Dante)
November 20%: Honaker Christmas Parade
November 25th; Shop Small Saturday
December 1*: Castlewood’s Christmas Tree Lighting
December 2nd: St. Paul Christmas Parade
December 4th: Lebanon Christmas Parade
December Sth: Cleveland Christmas Parade
December 9th: Dante Christmas Parade
December 9th: Christmas Bike Night
Youth Presentations
Asa part of the youth subcommittee, Shiloh, in partnership with the Park Manager Scott Bowen
from the Clinch River State Park, went to Castlewood High School’s Afterschool Program to
present to a group of enthusiastic young adults about the impact and importance of tourism, as
well as tourism assets that are available to them on November 1*, 2023.
Arty Lee Campground
‘The Arty Lee Campground and Dante Coal Heritage ATV Trail, along with the Dante Miners
Non-Motorized Trail, had its grand opening on Monday, October 30th, 2023, at 10:30 AM. This
moment marked the culmination of a dedicated journey, and we extend heartfelt thanks to our
esteemed board members and partners who have played a pivotal role in bringing this project to
fruition.
Reservations for the Arty Lee Campground can soon be conveniently made online through the
website, which is currently undergoing final touches for a seamless and user-friendly experience.
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITED
LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009
wildine D 5
uaing Urricial
Josh Stinson— Building Official
[BUILDING PERMITS —11/01/2023- [ACTIVE 34 PENDING–0 TOTAL -34
i11/27/2023
JTOTAL—44
INSPECTIONS- 11/01/2023-11/27/2023|
Comments
‘Address | Property Owner Tax Map LD
16483 Second | Donna Glovier 157 LIE 2965 10/5/2022: Reev’d notification from Town of St. Paul via County Adm
St. 10/24/2022: observation by Building Official- recommendation of demolition of building
Se Paul 10/27/2022: report submitted to County Administrator
11/17/2023: Re-evaluation of property by RC Building Inspector, Inspection Report sent t
County Administrator, Certified Notice sent to property owner, Public Notification in The
Lebanon News, to run 2 consecutive weeks Beginning Nov. 29, 2023
LOVIER PROJECT STATUS: FINAL NOTICE
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITED
LEBANON, VA 24266
Telephone: 276-889-8012
Fax 276-889-8009)
219 Timber | Laforest Leslie T6ORT2521 12/16/2022: Complaint rev’d.
Soent Rd 12/19/2022: Observation by Building Official, property accessible, some windows are
removed/busted
Significant amount of trash left in the areas around home Report submitted to
County Administrator
11/21/2023: Building Official re-evaluated, building was not secured and access is not limited!
to the public. Certified Notice to Comply Letter to be sent to the property owner. Follow up
inspection to be conducted in December
ILAFOREST LESLIE PROJECT STATUS: NOTICE TO COMPLY ISSUED
318 Memorial _| George Frank 156 RE 3196 1/10/2023: complaint received
Dr. Castlewood, | Wohlford II. 9/12/202
VA 24224 P.O. Box 429
Castlewood, VA
24224
er Building Offic’ structures secured
11/20/2023: Letter of Compliance sent to property owner
‘OHLFORD PROJECT STATUS: COMPLIANT/CLOSING
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITED
LEBANON, VA 24266
‘Telephone: 276-889-8012.
Fax 276-889-8009
136 Valley
Cir,
Castlewood,
VA
Bradford S.
Shuler
156 RIEE 3018
1/10/2023: complaint received
9/12/2023: Per Building Official, all structures secured
11/20/2023: Letter of Compliance sent to property owner
SHULER PROJECT STATUS: COMPLIANT/ CLOSING
S Ridge St
Kenneth
Melnturfi!
Bradley Patton
156 RIEE3029
1/10/2023: complaint received
9/12/2023: Per Building Official, all structures secured
11/20/2023: Building Office personnel confirmed owner, site was reported to Dilapidated
and Litter Dept. site appears to be litter.
|MCINTURFF/PATTON PROJECT STATUS: COMPLIANT/CLOSING
291 Memorial Dr,
Phillips
[Henry and Patricia
156 RIJ 3212
1/10/2023: complaint received 9/12/2023: Per Building Official, single wide with busted
bwindows in weeds
11/17/2023: Building Official to follow-up and re-evaluate property for compliance
11/21/2023: Building Official re-evaluated, Notice to Comply to be sent to the property
ywner.
291 MEMORIAL DR. PROJECT STATUS: NOTICE TO COMPLY ISSUED
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITE D
LEBANON, VA 24266
Telephone: 276-889-8012
Fax 276-889-8009
4982 Mew Rd | James Ratliff 156 LIA 336
1/10/2023: complaint received
11/17/2023: Building Official to follow-up and re-evaluate property for compliance
11/21/2023: Property re-evaluated- site was reported to Litter Dept. also, site does appear t.
be under Litter Ordinance
[RATLIFF PROJECT STATUS: CLOSING
173 Straight | Fred/Sharon T60RIG2453
Hollow Rd Rife
“4/6/23 Catherine Prait submitted complaint, per phone,
9/12/2023: Inspected site again, no further demolition , tried to contact owner,
11/17/2023: Re-evaluation of property by RC Building Inspector, Inspection Report sent to
County Administrator, Certified Notice sent to property owner, Public Notification in The
Lebanon News, to run 2 consecutive weeks beginning Nov. 29, 2023.
IRIFE PROJECT STATUS: ON/GOING—FINAL NOTICE
3737 Redbud | Rasnake Carl 76R294
Hwy Honaker, | Allen Or Marsha
VA K
3/31/2023: submitted by Litter Officer Brooks, possible Dilapidated 9/12/2023: busted
window on southwest side of property. Outside of property structurally sound and intact.
‘Supposed fire should be checked by fire marshal
11/17/2023: Building Official to follow-up and re-evaluate property for compliance
11/21/2023: Building Official, follow-up observation, property is secure and considered
compliant with Dilapidated Ordinance.
IRASNAKE PROJECT STATUS: COMPLIANT/CLOSING
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITE D
LEBANON. VA 24266
‘Telephone: 276-889-8012
Fax 276-889-9009
192 Lower Bear
Wallow Rd.
Dante, VA
Tim and Rendy
Hale
159 RIB 2189
On-going project
11/17/2023: Re-evaluation of property by RC Building Inspector, Inspection Report sent to
County Administrator, Certified Notice sent to property owner, Public Notification in The
Lebanon News, to run 2 consecutive weeks
11/17/2023: Re-evaluation of property by RC Building Inspector, Inspection Report sent to
County Administrator, Certified Notice sent to property owner, Public Notification in The
Lebanon News, to run 2 consecutive weeks beginning November 29, 2023.
HALE PROJECT STATUS: ON/GOING—FINAL NOTICE
1951 Thompson
Creek Rd
Honaker, VA
1915-Corrected
Address
FORVI4
5/31/2023: submitted by Litter Officer Brooks, possible Dilapidated 9/12/2023: front porch
roof has a brace on the southwest side of property Tax Map and Gis show Bryce Dye as
owner, not Dwight Jackson, 1951 has a busted ground level window but it is 7 feet to
window sill. The structure is seoure.
11/17/2023: Building Official will re-evaluate 1915 Thompson Creek Rd,. due to possible
transpose of address.
11/21/2023: Building Official re-evaluated, Notification of ordinance violation to be sent to|
property owner.
JACKSON PROJECT STATUS: ON-GOING-NOTICE ISSUED
RUSSELL COUNTY BUILDING
DEPARTMENT 137 HIGHLAND DR. SUITE D
LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009
BUILDING OFFICIAL JUNKYARD REPORT
‘Dogtown/Courthouse Est.| Rasnake Carl Allen 138 R 2292 (08/24/2023: Observation for possible Junkyard Ordinance violation Encountered
Or Marsha property owner on site, explained purpose of visit
K Submitted report to County Administrator
11/16/2023: RC Building Dept personnel contacted Mel Counts with VDOT, was
directed to contact VSP I* Sergeant Ratcliff, Claypool Hill Residency. Sgt.
Ratcliff will observe and be in contact with VDOT in regard to R-O_W for the
road. Will be in touch with RC Bldg Dept.
DOGTOWN JUNKYARD PROJECT STATUS: UNDER REVIEW WITH VIRGINIA STATE POLICE
Bridgett McGlothlin—Program Administrator
ESC PLAN 6 Active T Preparing to close Total
SINGLE FAMILY 7 7 total
DWELLING
AGREEMENT IN LIEU
PLAN
REPORTED LAND T Land Disturbance Activity, initially thought to be Agriculture Exempt, after
DISTURBANCE excavation began, site was determined to require an ESC Plan. currently in
contact with property owner
INSPECTIONS ARE TO BE CONDUCTED ON EACH SITE, BEWEEKLY AND AFTER HEAVY RAIN EVENTS, FOR SIGNS OF EROSION CONTROL MEASURE)
FAILURE.
Library Board of Trustees Meeting
Members Present Members Absent
Judy Ashbrook Karen Davis ‘Ann Monk
Susan Breeding Kim Fife Sherry Lyttle
Bob Breimann Sharon Sargent Sharon Van Dyke
Chair Karen Davis called the meeting to order 17 October 2023 at 5:00 pm.
Motion to approve agenda made by Susan Breeding and seconded by Kim Fife; motion
approved.
Minutes: Kim made and Bob seconded a motion to approve the September minutes as
distributed; motion passed.
Financial: Kim made and Judy Ashbrook seconded a motion to approve the bills;
motion passed.
Staff Reports: Kelly reviewed the staff & director’s reports,
Old Business:
New Business: Kim made and Sharon Sargent seconded a motion to approve the
allocation of additional funding; motion passed.
Review & Summary:
Next meeting: 21 November 2023
Kim made and Judy seconded a motion to adjourn; motion passed.
Respectfully submitted, Kelly McBride Delph
CUMBERLAND PLATEAU RWMA: DICKENSON COUNTY:
Mr. Toby F. Edwards, Executive Director Mr, Damon Rasniok
q Mr, Ronald Petors
ij, BUCHANAN COUNTY:
i soe RUSSELL COUNTY:
I Mr deff Cooper eee
(Mr Tim Hess. Mr. Carl Rhea
I Mr Tim Lovelace
Agenda

November 27, 2023 CPRWMA Board of Directors Roll Call for Quorum.
Il, Approval of Minutes of the October 19, 2023 meeting… aoe

Motion: Seconded,
Il. Administrative Business
a) Review CPRWMA Waste Stream Report October 202:
b) Approval of the Treasurer’s Report for the month of October 2023…45
Motion:. Seconded;
c) CPRWMA Attorney’s Report for October 2023.
d) Litter and Recycling Report.
WV. Old Business
V. New Business ‘
Vi. Correspondence/Public Comment
’ «Letter to Russell Co Administrator…
Vi. Adjournment and Next Meeting.”
Chair or Vice Chair conducting the meeting:
Motion: 7 Seconded:
Minutes submitted by; Carl Rhea and Saundra Honaker
737 Highland Drive’ / P.O. Box 386 Lebanon, VA 24266
1 Phone 276-833-5403 Email [email protected]
www.cprwma.com
®
CUMBERLAND PLATEAU RWMA:
Mr. Toby F. Edwards, Executive Director
BUCHANAN COUNTY:
| Mr. Jeff Gooper
Mr. Tim Hoss
DICKENSON COUNTY:
Mr, Damon Rasnick.
Mr Ronald Peters
RUSSELL COUNTY:
Mr. Carl Rhea
‘Mr. Tim Lovelace
Cumberland Plateau Regional Waste Management Authority
Monthly Board Meeting Minutes
October 19, 2023
Members Prese
Ron Peters, Chairman
Tim Hess, Vice Chairman
Carl Rhea, Secretary/Treasurer
‘Tim Lovelace
Jeff Cooper
Damon Rasnick
Others Present:
Toby Edwards, Director
Saundra Honaker, Finance Officer & Spouse
Rebecca Thornbury, Legal Counsel
Craig Horn, BC County Administrator
Danny Davis, BC Solid Waste & Spouse
Brandon Monroe, CEI
CALL TO ORDER: Chairman, Ron Peters, called the October 19, 2023, meeting of
the Board of Directors to order at 5:32 PM at Grundy, VA. The Pledge of Allegiance and
prayer were given.
QUORUM; A quorum was established.
APPROVAL OF MINUTES: The minutes of the September 19, 2023, monthly meeting of the
Board of Directors was presented for consideration. A motion was made by Damon Rasnick
and seconded by. Tim Lovelace to approve the minutes as presented. Motion was ratified,
voting as follows:
Carl Rhea ~ Aye Tim Lovelace ~ Aye
_ Tim Hess- Aye Jef Cooper - Aye
Ron Peters ~ Aye Damon Rasnick ~ Aye
ADMINISTRATIVE BUSINESS
WASTE STREAM REPORTS ~ September 2023: ‘Toby Edwards reviewed the waste
stream reports. All three counties showed a decrease. The new disposal and transportation
contracts will begin October 27,2023 and the rates will increase on that date.
137 Highland Drive / P.O. Box 386 Lebanon, VA 24266
Phone 276-833-5403 Email [email protected]
www.cprwma.com
®
Cumberland Plateau Regional Waste Management Authority
Monthly Board Meeting Minutes
October 19, 2023 Page 2
TREASURER’S REPORT - September 2023: Carl Rhea presented the CPRWMA_
Treasurer’s Report, reporting the total cash balance was $85,055.64 at the end of
September. A motion to approve the report as presented was made by ‘Tim Hess and
seconded by Damon Rasnick. Motion was ratified, voting as follows:
Carl Rhea ~ Aye ‘Tim Lovelace - Aye
‘Tim Hess- Aye Jeff Cooper - Aye
Ron Peters — Aye Damon Rasnick - Aye
CPRWMA ATTORNEY’S REPORT - September 2023 Rebecca Thornbury reported
that Lonzo Lester, Russell County administrator, inquired about the Authority’s policy on
operation of the tire shredder by non-transfer station or non-Waste Authority employees.
She noted that no formal policy exists, but historically, the Authority has not allowed
operation by persons not employed at the transfer station or Authority, A motion was made
by Damon Rasnick and seconded by Ron Peters authorizing the attorney to draft a letter to
forward to Lonzo Lester explaining the Authority’s position. Motion was ratified, voting as
follows: :
Carl Rhea ~ Aye ‘Tim Lovelace ~ Aye
‘Tim Hess~ Aye Jeff Cooper ~ Aye
Ron Peters - Aye Damon Resnick - Aye
LITTER AND RECYCLING REPORT: _ Buchanan County is the only county that has a
Household Hazardous Waste event in the fall. The October 13% event was successful,
‘ OLD BUSINESS
No old business.
NEW BUSINESS
Ron Peters’suggested that a new line item be added in next year’s budget to include tire
shredder repairs in order to track the cost of those repairs.
All three counties are in need of a broom that will attach to the loaders to clean the station
floors. A motion was made by Damon Rasnick and seconded Carl Rhea to purchase the
brooms for all three counties, Motion was ratified, voting as follows:
Carl Rhea- Aye ° Tim Lovelace - Aye
Tim Hess- Aye Jeff Cooper ~ Aye
Ron Peters - Aye Damon Rasnick — Aye
DEQ has completed the inspections for Buchanan and Dickenson Counties. Both had good
inspections. Toby Edwards thanked everyone for a job well done.
‘Toby also said that we may need to purchase a spare set of knives for the shredder, He will
get a quote and present it to the Board,
‘Cumberland Plateau Regional Waste Management Authority
Monthly Board Meeting Minutes
October 19, 2023 Page 3
CORRESPONDENCE/PUBLIC COMMENT
‘There was discussion regarding the increased cost of diesel and the possibility of savings if
the fuel is purchased through the Waste Authority. No action was taken, but may be
explored later.
Brandon Monroe stated that new tarps for the trucks are gradually being installed.
f ADJOURNMENT AND NEXT MEETING
A motion was made by Carl Rhea and seconded by Jeff Cooper to have the next meeting on
Monday, November 27, 2023, at 5:30 PM at Bonanza in Lebanon VA and to adjourn the
| meeting at 6:18 PM, Motion was ratified, voting as follows:
Carl Rhea - Aye ‘Tim Lovelace - Aye
Tim Hess~ Aye Jeff Cooper - Aye
Ron Peters - Aye Damon Rasnick - Aye
Secretary/Treasurer «1 . Date
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Materiats
Cumberland Plateau Regional Waste
Management Authority
Cash Flow Statement
October 2023
Cash Balance - September 30, 2023
Cash Received - Tipping Fees:
Buchanan (Sep) 92,307.66
Dickenson (Sep) 63,828.10
Russell (Sep) ’ 80,567.64
Cash Expenditures
Cash Balance - October 31, 2023
85,055.64
236,703.40
(233,556.67)
88,202.37
Fund Balances:
Capital Equip Replacement Fund
165,510.00
DEQC/D
44,249.96
[Total in Bank
297,962.33,
ke)
‘Cumberland Plateau Regional
Chock Register
For the Period From Oct 1, 2023 to Oot 31, 2023
sre eben Reprod Chek Nar
‘Tek oats rape. Finoumt
“TOTS Anon HeoKeopere 6. "168162 Toey DONOR
0289 Andam Hesiheoper, fs. 14.18 Toby Heel tauronen
$0183 Teg Resources LLC 3778.28 Employeo 401k
S073 Checkmate Checks 49807 Gheck Over
40125 Tog Resourozn L1G £278.20 Employee 401k
shipas 1094723 _Unlad States Traosny 2.48040 Fodor! ling
tiz723—— 1031723 VADoplal Taxtion 328.08 Sita wihtoling
4#280nme 107273 Point Broadband ‘90.87 Offco Phone
{4424 Online 10223 Point Broadhead 8592 DC Poca
{W25Orine 102729 CalalasFnanelel Sevices Comp (0760.16 Hota Payment
jean sores Sonny ‘2404 BC Fuel
war OTS Power Equipment 41408.04 BCIDCIRG Eaulp Maat $407.60.08
428 yoraa Cri pings ‘3247 RC Supples
14428 0223 Manet OF Company 310.8 Venice Foal
a0 fora Fiat Benk 8 Test
waist yon’ Aulo Pius
49g 10223 100Te
14423 nina 10223 Appalachian Powe Gompany
$4434 Yariora Mansfeld OF Compeny
as 4011023 Gat insvumenis 470135 BODCIRG Siaant $1607.11 80
$4430 40/1025 BCA indus 98.00 BOMRG Sia Main 63207 DC Sta Malo 692.68
aaa $0193 Free Senéca Tre 8,600.00 RC Equip Mant
14438 {erna23 WA Cosporale Sendoos In. 69,600274 BC Tpplogtteu Sez
1430 10103 WM Corporle Sant, le. 45435:10 DC Tpngtieul Sep23
144 {o11W23 WAACorposte Sanices, Io. {5801309 RC Tpngtout Sep723
1444s Onna 1002 Power Company, «| 92.32 RC Bletie
saaazOnine 40/1979 over Corapeny 24222 DC Electle
aes {olitzs HO Media Company, LLO 492.00 Advertsing
aut YWvter23 HRTGan Mobile Weldg Services, LC ‘70341 RO Stabila $9020.41 Equp Mont $000
DC Equip Mein $606
[BO Equip Maint $000
rd 4011929 Unit Comorabon 604,18 Uotoms Sop
aes oars Meade Equemest 4 a0436 BORE Equi Malt $490.12 OG EqupMaln $408.41
waa? sone, void
rrr) {ora723 "Lebanon Block & Supehy 404,77 RC Supos HAbAd
BO Supplies $16.04
4ee sonuaa VACORP cord
aaso 0/1029 _Cerfor Macinary Compody. no. ‘144260 Ofc Suppion $201.79
: RC Eq Main $9565.88
’ BC EqupMalt $094.68
RO Eeulp Maint $9660.89,
44st ‘sorter tudste! Development Autonty 200,00 Ofek Noif20
asa 4ovio29 Honakar Slutons, LUC 140.00 Accounting O23
1483 ‘so19ma Pest conte Piss ine. 420.00 BCIODGIRC Pest
14454 10023 AuloPiue 11038 OCMC Supple $60.10 00
14455, sani Veron, ‘32.9 AG Secuty
44e0 ‘yy, Vezon 14.98 BC Phone.
HasT onine 100728 "Point Bowdend 16.08 RC Phone
ass. ya/iord enka ale, nc. 1,980.00 RO Sia Maint
Jeaso onine 011023 Appalachian Paw Company "220.05 AC Eletie
{ase Onine 10/823 Card Sarees Conter ‘44.84 0G Supplos Webra) $105.29
‘96 Uslty (PSA) $98.20
[BC Uily (PEA) $183.74
RC Suppien (Amazon) $80.62
‘foe (USPS) $86.00
‘4481 Onlae 101079 Point Broadband 9167 OMteo Phone
{yas2 Onine 400723 Paint Broadband 8548 DC Phone
14408 ya11829_Jusica Low Ofice 56072 Logs epl20
priors 101728 Ronald. Pel 48470 Dior Compaction
‘pRrows —Nav2a. Damon anniek 18470 Diecor’’ Compensaton
PRIOtg> YONG Tim Lovelace {e470 bleeaars Gompensofon
PRiGizs §=— OARS Carnes 404.0 Diractors Companion
PRiotzs 10/23. Jetfay 8. Gooner 410470 Diecor’s Compensation
PRibizs 10123, TimodyW. Hons 410470 Dlredors Compansaion
pRvoises saa Toby F. Evade 2BTRE4 Emplojoo tetHo
Paostzs 408129 Toby F Cévas 12.54 Employes 2nd Halt
epost Youd BC Board of Supervisors 46276 06 Ranbured for Annus Board Meson
Toul 23355807,
14
Page:t
‘CUMAERLAO PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
FY 2023-24- OPERATING BUDGET EXPENSE REPORT
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Management Breakdown.
[Toby Salary 27525.76
[Toby Insurance 5651.41]
401K Cost/Contribution 2202.08}
[Taxes 2105.68
[Total Fringe 9959.17]
rectors Comp & Taxes
[salary 4600}
Taxes 351.9}
4951.9}
[Office Breakdown,
Phone/int 454.52]
jRent 800.00}
Postage 66]
Office Sup 449.17]
Bank Charge
1769.69}
Justice LAW OFFICE, P.C.
Attorneys at Law
P.C Justice, JR, P.O, Box 1068 * Grundy, Virginia 24614 RJ. THorneury
Telephone: (276) 935-7937 Meened nA air
Facsimile: (276) 935-2269
October 19, 2023 MEGAN A, LESTER
Mr. Lonzo Lester
County Administrator
Russell County Board of Supervisors
137 Highland Drive, Suite A
Lebanon, Virginia 24266
RE; Tire Shredder Use
Dear Mr. Lester:
‘This letter is in response to your recent inquiry regarding use or operation of the
Cumberland Plateau Regional Waste Management Authority (the Authority) tire shredder by
non-transfer station or non-Authority employees. Historically, the Authority has not authorized
use or operation by anyone other than those employed by the transfer station or Authority, due to
liability and training issues, While the Authority and member counties are insured through
‘VACORR, such private citizen use is not covered under the policies, creating liability concerns.
As you are aware, some probationers in the three counties serve their community service
at the transfer stations, Such probationers may be tasked with operating the tire shredder, but
only upon training and supervision, Liability regarding such probationers was addressed shortly
following the shredder purchase. Probationers fall under Code of Virginia Section 8.01-226.8,
which provides civil immunity for the Authority regarding probationer injury. In addition, the
Authority developed a waiver and release form that includes language from the Code Section, a
copy of the waiver is enclosed for your review. Further, the Authority previously denied a
request from a non-member county to borrow the tire shredder, based on liability and insurance
concerns. Therefore, only employees or probationers operate the shredder, It is unlikely the
Authority or any publio entity would allow a private citizen to operate industrial equipment due
to insurance and liability concerns.
Should you have any questions or concerns, feel free to contact me. With best regards, I
remain,
Yours very truly,
RJ. Thombury, Esq.
RuT/lm
Enclosure
ce: Ron Peters, Chairman, CPRWMA
‘Toby Edwards, Executive Director, CPRWMA
‘ PROBATION
RELEASE AND WAIVER OF LIABLITY
CPRWMA
‘ Buchanan, Dickenson, Russell

EQUIPTMENT AND TIRE MACHINE OPERATION

i
‘The probationer desires to work as a volunteer as a part of their probation at one of the
‘CPRWMA’s Buchanan, Dickenson and Russell Counties Transfor Stations,
‘The Probatiofor expressly assumes any risk of injury or harm in job duties assigned by
the transfer station employees including, but not limited to, loading and unloading heavy
materials, operating the tire cutting machine, mowing, cleaning scales, recycling or any
‘work us assigned,
‘The Probationer acknowledges and has read Virginin Code 8.01-226.8 Civil Immunity
for Public and Nonprofit Corporations Officials and Private Volunteors
participating in certain programs for probationers, which states as follows:
Probation officers; court personnel; state, county, city, and town personnel,
any other public officials; and private volunteers who participate in a program
where persons on probation or community service are ordered as a condition
of probation or community service to pick up litter along a section of public
roadway orwwaterway, to perform recycling duties at landfills, garbage transfer
sites, and other waste disposal systems, to mow rights-of-way or to perform
other landscaping maintenance tasks, or to perform services assigned by such
probation officers, court personnel, state, county, city, or town personnel, or
private volu inteers acting as approved worksite supervisors of a court-approved
voluntary jajl diversion program shall not be liable for any civil damages to a
probationer or person on community service, or the property of such person,
ifor acts or oynissions resulting from such participation, unless such act or
‘omission is the result of willful misconduct, The provisions of this section shall
not be interpreted to grant any immunity to a driver transporting the persons
on probation or community service or a motorist who, by his negligence, may
injure such probationer or person on community service. Nonprofit corporation
employees or officials who participate in a program where persons on
probation oi community service are ordered as a condition of probation or
‘community service to pick up litter along a section of public roadway or
waterway, t9 perform recycling duties at landfills, garbage transfer sites, and
other waste disposal systems, to mow rights-of-way or to perform other
landscaping maintenance tasks, or to perform services assigned by such
nonprofit corporation employees or offictals acting as approved worksite
supervisors bf a court-approved voluntary jail diversion program shall not be
liable for anty civil damages to a probationer or person on community service,
or the propérty of such person, for acts or omissions resulting from such
1
A
t
participation, unless such act or omission is the result of gross negligence or
willful misconduct.
‘The Probationer does hereby release and forever discharge and hold harmless the
CPRWMA, Transfer Station staff, partiofpants, counties, and all involved in the
Probation Program, and their successors and assigns, from any and all liabilities, claims
and demands:of whatever kind or nature, either in law or in equity, which arise or may
hereafter arise from Volunteer/Probationers work or participation during the time
assigned to the Transfer Station including regarding any bodily injury personal injury
illness, death or property damage from volunteors/probationers work, whether caused by
negligence of otherwise,
‘The probationer agrees to operate any equipment with caution and safety while
preforming their assigned duties.
‘The probationer understands that, except as otherwise agreed to in writing, that neither
CPRWMA nor Participating County carry or maintain health, medical, or disability
insurance coverage for any volunteer/probationer, Ench probationer is encouraged to
obtain his or her own medioal or health insurance coverage.
‘Tho probatioger also grants and conveys to the CPRWMA all rights, ttl, and interest in
any and all photographic images and video or audio recordings made by the CPRWMA
during your service,
‘THE UNDERSIGNED HAS READ AND FULLY UNDERSTAND THIS RELEASE.
,
Probationers Name (print) ‘Volunteei/Probationers Signature* Dato

i

ft
i
‘Volunteer/Probationers Name Date
i
‘Transfer Station Personal Date
‘
Presentations.pdf
Meeting: 12/11/23      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

November 13 2023 Minutes.pdf
APPROVAL OF THE AGENDA
Presentations
APPROVAL OF THE OCTOBER 02, 2023 MINUTES
APPROVAL OF GENERAL COUNTY INVOICES
CATHERINE PRATT AND JASON GULLET RE-APPOINTED TO THE DANTE COMMUNITY CENTER BOARD
GREG STOOTS APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION
JIM EATON RE-APPOINTED TO THE CPEDC
Citizen’ Comment
APPROVAL OF THE ANNUAL TURKEY DONATIONS
APPROVAL OF A BURN BAN RESOLUTION FOR RUSSELL COUNTY
APPROVAL OF GENERAL REGISTRAR AND ELECTORAL BOARD SALARIES FOR 2023/2024
APPROVAL OF A VDEM PSAP STAFFING RECOGNITION GRANT IN THE AMOUNT OF $30,000
APPROVAL OF A $5000 VA911- FY24 DATA MAIN. & DATA TRANSFER GRANT
APPROVAL OF A VDOT SPEED STUDY FOR RTE. 932, LYNN SPRING ROAD
APPROVAL OF THE RC COURTHOUSE SKANSKA PROJECT MGMT SERVICES AGREEMENT
APPROVAL TO ADVERTISE FOR A HUMAN RESOURCE & PAYROLL POSITION FOR THE COUNTY ADMINISTRATOR’S OFFICE
APPROVAL OF A DEQ LITTER PREVENTION & RECYCLING PROGRAM GRANT IN THE AMOUNT OF $25,440
NATIONAL OPIOID SETTLEMENT PAYMENT IN THE AMOUNT OF $15,156.81
APPROVAL OF THE RC LANDFILL PROFESSIONAL SERVICES - TRC ENGINEERS, INC
APPROVAL TO SET THE NEXT BOARD MEETING FOR DECEMBER 11, 2023 AT 6:00 PM

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 12/11/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 12/11/23         6:00 PM
REPORTS
1. VACo Preliminary Legislative Program 2024…..…………………………………..C-1
2. VDOT November 2023 Report…………………………………………………………C-2
REQUESTS
3. RC General Election – Abstract of Votes – November 7, 2023..………………...C-3
4. RC BOS & RC IDA Tobacco Region Opportunity Fund Performance                            Agreement (TROF) - $146,000…………………………………………………………C-4
5. DHCD Community Development Block Grant #19-14-36 (Belfast Waterline                    Extension, Phase II) Administrative & Conditional Closeout……………………C-5
6. VDOT Dante Depot Project – Certificate of Substantial Completion…………...C-6
7. VDOT No-Cost Rural Addition Resolution Rte. 836 Extension -                                       Culberson Lane…………………………………………………………………………..C-7
8. RC School Board Reversion Funds Appropriation & Reallocation                             concerning the 2% Employee Salary by the General Assembly…...…………...C-8
9. RC DSS Board Appropriation of Funds concerning the 2% Employee                                Salary by the General Assembly……………………………………………………...C-9
10. DCJS Law Enforcement Equipment Grant - $542,000 ($61,000 Increase)…….C-10
11. RC Sheriff, Lebanon & Honaker Police “Shop With A Cop” Donation………...C-11
12. Library of Virginia Revised State Grant-In-Aid FY 2024 - $128,394…………….C-12
13. VDEM Emergency Management Performance Grant - $7,500…………………...C-13
14. RC Emergency Burn Ban Resolution Cancellation………………………….…….C-14
15. Potesta Master Agreement for Engineers & Environmental Services                              Contract Six-Month Extension………………………………………………………...C-15
16. VDH & RC BOS Service Agreement – RC Health Department…………………...C-16
17. RC Operational Medical Director (OMD) Contract for Services………………....C-17
18. VDOT Resolution – Russell County Coal Haul Road Plan – Rte. 615 Gravel                          Lick Road Improvements - $100,000…………………………………………………C-18
19. RC Planning Commission – CL Dale Construction Review……………………...C-19
20. Honaker & Castlewood Canneries Closure Date…………………………………..C-20
21. County December Holiday Payroll & Schedule….………………………………...C-21
22.  RC BOS January 2024 Regular Board Meeting……………………………………C-22
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):


Request for Taxpayer Identification Number and Certification: 
Form W9 Revised December 2017 Commonwealth of Virginia Substitute W9 FormRow1: 
SSN_or_EIN: Off
SSN: 
0: 
1: 
2: 
3: 
4: 
5: 
7: 
8: 
6: 

DUNS: 
0: 
1: 
2: 
3: 
4: 
5: 
7: 
8: 
6: 

LEGAL_NAME: 
BUSINESS_NAME: 
ENTITY_TYPE: Off
ENTITY_CLASSIFICATION: Off
EXEMPT_PAYEE_CODE: 
EXEMPT_PAYEE_CODE_FROM_BACKUP_WITHHOLDING: 
EXEMPTION_FATCA: 
LEGAL_ADDRESS_1: 
LEGAL_ADDRESS_2: 
LEGAL_ADDRESS_CITY: 
LEGAL_ADDRESS_STATE: 
LEGAL_ADDRESS_ZIP: 
CONTACT_NAME: 
CONTACT_EMAIL: 
CONTACT_BUSINESS_PHONE: 
REMIT_ADDRESS_1: 
REMIT_ADDRESS_2: 
CONTACT_FAX: 
CONTACT_MOBILE_PHONE: 
CONTACT_ALTERNATE_PHONE: 
Form W9 Revised December 2017 Commonwealth of Virginia Substitute W9 FormRow2: 
Form W9 Revised December 2017 Commonwealth of Virginia Substitute W9 FormRow3: 
REMIT_ADDRESS_CITY: 
REMIT_ADDRESS_STATE: 
REMIT_ADDRESS_ZIP: 
PRINTED_NAME: 
Form W9 Revised December 2017 Commonwealth of Virginia Substitute W9 FormRow4: 
Authorized US Signature: 
DATE: 
COMPANY_TYPE: Off
All exempt payees except for 7: 
Broker transactions: 
Exempt payees 1 through 4: 
Generally exempt payees 1 through 52: 
Exempt payees 1 through 4_2: