2023-10-02 18 00-Russell BOS-Regular Meeting-Packet

2023-10-02 18 00-Russell BOS-Regular Meeting-Packet

Document Date: October 2, 2023 Document: 2023-10-02_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

OCR Scan (approximately)

This OCR scan may contain automatically generated text as generated using Apache Tika and Tesseract. It may not be correct. No effort has been made to correct any of these scans (so far). These OCR scans are also used in the site's Search feature. Please review the Search Policy for details about the site features. The OCR scan is provided here for reference purposes. It provides searchable text when the underlying document might not. But the scan process may not always work perfectly.

Agenda Board of Supervisors October 2, 2023

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – OCTOBER 2, 2023

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL – Clerk of the Board

INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATIONS

Dr. Kim Hooker – Russell County Public Schools – Teacher Retention………A-1

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………B-1

a. Unapproved minutes of September 5, 2023

Approval of Expenditures. Consider approval of expenditures presented
for payment………………………………………………………………………………B-2
Committee Appointments for Board Consideration………………………………B-3

Agenda Board of Supervisors October 2, 2023

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - OCTOBER 2, 2023

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL - Clerk of the Board INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATIONS

Dr. Kim Hooker — Russell County Public Schools — Teacher Retention… NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of September 5, 2023

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration

Russell County Page 1

Agenda Board of Supervisors October 2, 2023

Russell County Page 2

SWCC Local College Advisory Board

Kathryn Easton (Resigned)(Tabled) 2-Year Term June 30, 2025

Highway & Safety Commission

Gary Dotson 2-Year Term October 12, 2023 Johnny B. Jesse 2-Year Term October 12, 2023 Eugene Ferguson 2-Year Term October 12, 2023 Barbara K. Cox 2-Year Term October 12, 2023 Tony Maxfield 2-Year Term October 12, 2023 Henry Stinson, Jr. 2-Year Term October 12, 2023

Russell County Planning Commission

Charles Edmonds 4-Year Term October 7, 2023 John Mason 4-Year Term October 4, 2023

Cumberland Plateau Economic Development Commission

Frank Horton 1-Year Term October 12, 2023 Tony Lambert 1-Year Term October 12, 2023 Ron Blankenship 1-Year Term October 12, 2023

CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

JLARC Virginia’s K-12 Teacher Pipeline Report……………………………………C-1
VA Department of Elections – Polling Place Accessibility (Complete)…………C-2
SWCC – Annual Scholarship Banquet (10/10/23)………………………………….C-3
VA Opioid Abatement Authority - VOAA Workshop – 9/7/2023…………………C-4
Russell County Landfill Groundwater – Solid Waste Permit 258……………….C-5
AEP Industrial Landfill - Solid Waste Permit 223 & 620 & 624……………………C-6

Agenda Board of Supervisors

SWCC Local College Advisory Board

October 2, 2023

Kathryn Easton (Resigned)(Tabled) 2-Year Term June 30, 2025

Highway & Safety Commission

Russell County Planning Commission

Charles Edmonds 4-Year Term October 7, 2023 John Mason 4-Year Term October 4, 2023

Cumberland Plateau Economic Development Commission

Frank Horton 1-Year Term October 12, 2023 Tony Lambert 1-Year Term October 12, 2023 Ron Blankenship 1-Year Term October 12, 2023

CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

JLARC Virginia’s K-12 Teacher Pipeline Report…
VA Department of Elections — Polling Place Accessibility (Complete).
SWCC - Annual Scholarship Banquet (10/10/23)…
VA Opioid Abatement Authority - VOAA Workshop — 9/7/2023…
Russell County Landfill Groundwater — Solid Waste Permit 258.
AEP Industrial Landfill - Solid Waste Permit 223 & 620 & 624…

Russell County

Agenda Board of Supervisors October 2, 2023

Russell County Page 3

VA Compensation Board – FY24 Special Session Budget Amendment………C-7
Clinch River State Park Comprehensive Master Plan…………………………….C-8
Dante Health Education & Resource Fair – 10/14/2023……………………………C-9
VDOT Monthly Road System Report……………………………………………………C-10
United Way Rural Summit………………………………………………………………C-11

REQUESTS

Robinson, Farmer, Cox Associates FY2023 Audit Engagement - $75,000……C-12
RC Financial System Software & Maintenance Upgrade - $40,279.…………….C-13
VA Department of Fire – FY24 Fire Program Agreement & Grant - $95,029……C-14
FY23/24 County Employee Salary – 2% Salary – General Assembly Budget
Amendment……………………………………………………………………………….C-15
Clinch River Little League – FY24/25 Appropriation Request……………………C-16
Travel Request – Library………………………………….……………………………C-17
Planning Commission Plats……………………………………………………………C-18

BOARD DISCUSSIONS & REMINDERS

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA ………………………………………………………………………………………E • RC PSA ……………………………………………………………………………………F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • Conference Center………………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Litter Report………………………………………………………………………….O

Agenda Board of Supervisors October 2, 2023

VA Compensation Board - FY24 Special Session Budget Amendment
Clinch River State Park Comprehensive Master Plan…
Dante Health Education & Resource Fair — 10/14/2023…

10.VDOT Monthly Road System Report…

11.United Way Rural Summit.

REQUESTS

12.Robinson, Farmer, Cox Associates FY2023 Audit Engagement - $75,000…

13.RC Financial System Software & Maintenance Upgrade - $40,279.

14.VA Department of Fire — FY24 Fire Program Agreement & Grant - $95,029…C-14

15.FY23/24 County Employee Salary — 2% Salary — General Assembly Budget Amendment… a!

16.Clinch River Little League — FY24/25 Appropriation Request.

Travel Request - Library…

18.Planning Commission Plats. BOARD DISCUSSIONS & REMINDERS ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto RC Litter Report…

Russell County Page 3

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

   Meeting: 10/2/23      6:00 PM

Presentations

Dr. Kim Hooker – Russell County Public Schools – Teacher Retention………A-1

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266 Meeting: 10/2/23 6:00 PM Presentations

Dr. Kim Hooker — Russell County Public Schools — Teacher Retention…

Staff Recommendation: Presentation — Informational Only Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

 Board of Supervisors                       Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

      Meeting: 10/2/23       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

o Unapproved minutes of September 5, 2023

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/2/23 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

September 05, 2023

A regular monthly mee�ng of the Russell County Board of Supervisors was held on Tuesday, September 05, 2023 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the mee�ng to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace, Chair Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Chris�an, Vice – Chairman

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk

Absent:

Ka�e Paton, County Atorney

Invoca�on by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

Presenta�ons

Charlie Perkins, Cumberland Plateau Planning District Commission discussed the Dante Sewer Supplemental Grant and public hearing.

Missy Carter, Community Workforce Program Director gave a brief presenta�on on the program and its par�cipants.

September 05, 2023

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, September 05, 2023 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia,

The Clerk called the meeting to order. Roll Call by the Clerk: Present:

Tim Lovelace

Lou Wallace, Chair

Carl Rhea

David Eaton

Steve Breeding

Rebecca Dye

Oris Christian, Vice - Chairman

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk

Absent:

Katie Patton, County Attorney

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag, APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Presentations

Charlie Perkins, Cumberland Plateau Plant Supplemental Grant and public hearing

ig District Commi

Missy Carter, Community Workforce Program Director gave a brief presentation on the program and its, participants,

New Business

APPROVAL OF THE AUGUST 07, 2023 MINUTES

Mo�on made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the August 07, 2023 minutes and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Mo�on made by Steve Breeding, second Oris Chris�an and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,532,728.38 including reoccurring and withholdings.

The vote was: Aye: Steve Breeding, Oris Christian, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton Nay: None

Committee Appointments

RANDALL HILLMAN RE-APPOINTED TO THE SWCC LOCAL COLLEGE ADVISORY BOARD

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to re-appoint Randall Hillman to the SWCC Local College Advisory Board for a four (4) year term, said term ending June 30, 2027.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chrisitan Nay: None

The second appointment (Kathryn Easton resignation) to the SWCC Local College Advisory Board was tabled.

TOMMY TIGNOR RE-APPOINTED TO THE RUSSELL COUNTY PSA

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to re- appoint Tommy Tignor to the Russell County Public Service Authority for a four (4) year term, said term ending June 25, 2027.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

ZACK STOOTS RE-APPOINTED TO THE SOUTHWEST VA ALCOHOL SAFETY ACTION PROGRAM

New Business APPROVAL OF THE AUGUST 07, 2023 MINUTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to. approve the August 07, 2023 minutes and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,532,728.38 including reoccurring and withholdings.

The vote was: Aye: Steve Breeding, Oris Christian, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and David Eaton Nay: None

Committee Appointments RANDALL HILLMAN RE-APPOINTED TO THE SWCC LOCAL COLLEGE ADVISORY BOARD

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chrisitan Nay: None

The second appointment (Kathryn Easton resignation) to the SWCC Local College Advisory Board was tabled. ‘TOMMY TIGNOR RE-APPOINTED TO THE RUSSELL COUNTY PSA

The vote was: ‘Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

ZACK STOOTS RE-APPOINTED TO THE SOUTHWEST VA ALCOHOL SAFETY ACTION PROGRAM

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to re-appoint Zack Stoots to the Southwest Virginia Alcohol Safety Action Program for a three (3) year term, said term ending September 07, 2026.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens’ Comment

The Chair opened public comment.

Hugh O’Donnell commented on the old ordinance prohibiting the sale of beer on Sunday in unincorporated towns in Russell County, specifically in the Castlewood area.

Public comment was closed.

County Administrator Reports & Requests

APPROVAL TO AWARD THE LAUREL BED LAKE ACCESS FEASIBILITY STUDY CONTRACT

Mo�on made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the Laurel Bed Lake Access Feasibility Study Contract Award to Thompson & Litton.

The vote was: Aye: Nay: None

APPROVAL TO AWARD THE DANTE STEAM BUILDING RENOVATION PROJECT CONTRACT TO DIALOGUE

DESIGN ASSOCIATES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Dante Steam Building Renovation Project Contract to Dialogue + Design Associates.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF PAYMENTS IN LIEU OF TAXES TO PITTSTON PLACE AND HUD DEVELOPMENTS FOR THE

CPRHA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a payment in lieu of taxes for Pittston Place and HUD Developments as requested by the Cumberland Plateau Housing Authority.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The vote was:

Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens’ Comment

The Chair opened public comment.

Hugh O’Donnell commented on the old ordinance prohibiting the sale of beer on Sunday in unincorporated towns in Russell County, specifically in the Castlewood area.

Public comment was closed.

County Administrator Reports & Requests

APPROVAL TO AWARD THE LAUREL BED LAKE ACCESS FEASIBILITY STUDY CONTRACT

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the Laurel Bed Lake Access Feasibility Study Contract Award to Thompson & Litton.

The vote was: Aye: Nay: None

APPROVAL TO AWARD THE DANTE STEAM BUILDING RENOVATION PROJECT CONTRACT TO DIALOGUE

DESIGN ASSOCIATES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Dante Steam Building Renovation Project Contract to Dialogue + Design Associates.

The vote was: ‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF PAYMENTS IN LIEU OF TAXES TO PITTSTON PLACE AND HUD DEVELOPMENTS FOR THE CPRHA

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SELL A 2022 MACK TRUCK (SOLID WASTE DEPARTMENT)

Motion made by Carl Rhea, second Tim Lovelace and duly approved by the Board of Supervisors to approve the sale of a 2022 Mack Truck as requested by the Solid Waste Department.

The vote was: Aye: Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SURPLUS A 2002 FORD PICKUP AND A 2000 FREIGHTLINER

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to surplus a 2002 Ford Pickup and a 2000 Freightliner.

The vote was: Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE TOURISM DEPARTMENT

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to approve a travel request to attend the VA Governor’s Summit by the Tourism Department.

The vote was: Aye: David Eaton, Oris Christian, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF PLATS FOR BOUNDARY LINE ADJUSTMENTS AS REQUESTED BY THE PLANNING COMMISSION

Motion made by Oris Christian, second Steve Breeding and duly approved by the Board of Supervisors to approve plats for boundary line adjustments for Breeding, Couch, Amburgey and Warner as requested by the Russell County Planning Commission.

The vote was: Aye: Oris Christian, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and David Eaton Nay: None

APPROVAL OF A GRANT APPLICATION FOR THE 2023 COMPREHENSIVE COMMUNTIY DEVELOPMENT PLANNING GRANT FOR THE COMMUNITY OF DANTE

Motion made by Rebecca Dye, second Lou Wallace and duly approved by the Board of Supervisors to approve a grant application for a 2023 Comprehensive Community Development Planning Grant for the Community of Dante with DHCD.

The vote was: Aye: Rebecca Dye, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, David Eaton and Oris Christian

APPROVAL TO SELL A 2022 MACK TRUCK (SOLID WASTE DEPARTMENT)

Motion made by Carl Rhea, second Tim Lovelace and duly approved by the Board of Supervisors to approve the sale of a 2022 Mack Truck as requested by the Solid Waste Department.

The vote was: ‘Aye: Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SURPLUS A 2002 FORD PICKUP AND A 2000 FREIGHTLINER

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to surplus 2 2002 Ford Pickup and a 2000 Freightliner.

The vote was: ‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE TOURISM DEPARTMENT.

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to approve a travel request to attend the VA Governor’s Summit by the Tourism Department.

The vote was: Aye: David Eaton, Oris Christian, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF PLATS FOR BOUNDARY LINE ADJUSTMENTS AS REQUESTED BY THE PLANNING COMMISSION

The vote was: ‘Aye: Oris Christian, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and David Eaton Nay: None

APPROVAL OF A GRANT APPLICATION FOR THE 2023 COMPREHENSIVE COMMUNTIY DEVELOPMENT. PLANNING GRANT FOR THE COMMUNITY OF DANTE

The vote was: ‘Aye: Rebecca Dye, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, David Eaton and Oris Christian

Nay: None

The Chair adjourned the meeting.

Clerk of the Board Chairperson

Nay: None

The Chair adjourned the meeting.

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 10/2/23      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s September 2023 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s September 2023 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s September 2023 Monthly Expenditures.

ATTACHMENTS:

• September 2023 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/2/23 6:00 PM

Approval of Expenditures

Request approval of the County’s September 2023 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s September 2023 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s September 2023 Monthly Expenditures.

ATTACHMENTS:

September 2023 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

pose 9/27/2023 A/p cAsH REQUIREMENTS ERE-UIST COMPANY H-O0L — FuwORAI0O PAGEL

Due ORT nw.pRTE vewDoR ‘RMOICE guns __ca0ss ne MEP awousr g/u Accoust Bo Torez/a0ei ~9/2i/2025 osivs ABOVE BRDECIATE HCSO225 1,350.00, $380.00" 4108-031020-Se08–~ 1/38a-00 2/380l00 * 0/02/2023 10/02/2023 004328 ADDINGTON CAROL JULY-oCT 23 389187 a63.¢7 ¢z00-o29010-1008- == 253.67 bs3.67 + io/oz/20e 9/25/2023 904382 AMAZON CRBTTAL 0815-09-17 2320 65.32 £9192 4100-073020-5e00- == eer pera o/o2/2023 6/23/2023 000007 BAKER c TAYLOR 5018502069 ao 29.69 17g e1a0-o7s020-sens- == 1o/oa/20as 9/23/2023 900007 BAKER & TAYLOR 5015502070 io ans’st aig] flescorsoi0-senn- > io/ea/acas b/3i/2oa2 coooo7y BAxES e TavuoR 5010510058 ie 69.62 5.64 ai00-073010-54n1- = To/ez/zea3 3/21/2022 o00007 BAKER & TAVLGR 5028526010, a0 63138 f2.9s aiooo7soie-seat- => Eo/ea/aoas 9/35/2023 000007 SAKER & TAYLOR 5020535519 io 32158 53188 dieo-ovsoio-saut- => fe/ea/aoaa 2/21/2023 000007 BAKER & TAYLOR 50380514059 io wi aengs dieocovsoro-sant- > prety seola + 0/02/2023 8/23/2023 05200 RARG ¥ FINDERS 92525-7370 Betiers 353/26 “exo0-op2000-3007- =~ 1226 ialae + 0/02/2023 9/28/2023 0000ee EN FRANKLIN BR 45464 36.12 {3s.2 “s1e0-o2z020-saon– 2612 Bel + e/aa/a0as 5/32/2023 900092 BONANZA RESTAUR 304285 252/00, 222.00 ALoo-oito10-saa3- =~ 252/00, 252.00 + 10/02/2023 16/31/2023 001177 CAMPSELL PAILEE owLE-OcT 2023 500.08, 500109 4z00-929020-3002- =~ 50000, 500.00 + 2o/ea/2023 9/03/2023 002574 CARTER MACHINER 1470062 515.80 Si9ce0 ¢100-032080-3005- == 575-60 S3.e¢ + 20/02/2023 9/25/2028 005091 CASTLNOOD FIRE 4-4-LISE F¥23 2 5,902.51 5,382.91 ¢160-032050-8606- ~ 5982/92 Sie s1 + 0/02/2023 10/02/2023 002370 CASTDENOOD NIGH TENNIS SERV MC 500100, 350.00 4uoo-oxzo10-sex7» =~ 50000, 3oe.e0 + 0/02/2023 9/25/2023 000144 CLEVELAND LXFE 4-4-LIFE F¥29 a 5,302.92 5,382.92 4100-032030-S606- == 3/982.92 5382/92 + 0/02/2023 8/24/2023 ooKoee CRAIG’S PIREARK 40425 uiiatoa rine oe ¢ieo-052020-Se09- =~ 2)114.00 iUhia‘o0 + 0/02/2023 8/24/2022 ooees2 CRYSTAL SPRINGS 16901298 982423 a2is6 {oles 4190-ox3010-5402- =~ iofoa/aces 9/21/2022 Sbease CRYSTAL SERIES 16381294 092323 52.38 Seite S200-021060-5<02- = 35.68 S5lea + 0/02/2023 9/18/2023 c00171 CUMBERLAND PLAT 205. 90,867.64 0,567.64 s100-04z010-3002- == 80,86764 borge7_se + sefez/20a2 2/24/2023 904693 DANA SAFETY SUP 834010 865/37 Bes.87 ¢200-032020-5e08- == b/oa/2033 3/08/2023 o0eess DANA SAPETY SUP 637850 236170 a,361.79 4200cesz0z0-sa08- SS iofea/2oes 8/28/2023 Qodess DANA SAFETY SUP 455351 La67.00 iigeriga €iso-osa0z0-sens- == 30658157 Bisse 57 + 30/02/2022 9/2/2022 000277 DANTE RESGUS $9 4-4-LIFE F123 2 5ioe2.91 205e2.91 a1c0-03z030-s60s- =~ 5582/02 Sigealan + o/ea/a023 9/33/2023 004936 DASTON CORPORAT 3608-88 3920-00, 21520100 “azoo-oa1020-a008- =~ 2520/00 £/330100 * 0/02/2022 9/05/2023 001671 DELPH KELLY NcB 09052023 a0 ees "00 Se9109 sn00-o73010-8813- == tee108 asea0 10/oz/2023 9/06/2023 caox4 ENC 7a59s96 a0 74.38 Sels4 suee-o730n0-S40r- = 46156 ese 30/02/2023 9/09/2022 oa0296 DownNroN OFFICE 156032 ale aeel22 "¢100-092020-s40n- => io/ea/aoas e/i0/2023 000288 DoMINTON OFFICE 456115 12/95 {ales 200-091020-se02- == Lo/ea/2023 8/15/2023 aa0i99 DOMINION OPezCE 156237 13.86 as3lea Gipocoazozo-saan- 2 > fo/ea/aoas £/18/2023 000198 DOMINTON OFFICE 156210 200.95 209.99 SLoo-csz020~sa0)- >= Je/ea/2023 8/15/2023 000196 DOMINION OFFICE 155243 52.93 2.93 zoacosz0z0-sa01- == So/ea/aoas §/27/2023 000198 DoMINrON OFFICE 156302 363/98 365188 flo0-o3z020-5a01- >=

fo/oa/ao23 6/22/2023 000198 DOMINION OFFICE 155395 cere) ieel4s ¢209-031020-se0r

ares 9/27/2023

ue parE io7ea/2023 0/02/2023 10/02/2003, 30/02/2023, 0/02/2023 ioyo2y2003 10/02/2023 toyoz/2023 30/02/2023 Sorea/2023 o/oa/2023 ioyoay2023 deyoa/2023 0/02/2023 o/oa/2023 20/02/2023 30/02/2023 0/02/2023 30/2/2023 10/02/2003 oyoa/2023 10/02/2003 2o/oa/2023 io/ozy2023 30/02/2023 30/02/2023

30/02/2023 Layoa/2023

rosez/2023 do/o2/2e23 io/o2/2023

0/02/2023 30/02/2023 0/02/2023 o/oz/2023 0/02/2023 0/02/2023 10/02/2023 io/o2/2023 ioyo2/2023 royoay2023 so/oz/2023 30/02/2023

30/02/2023 0/02/2023

era 2033

570u/2023 5/05/2023 5703/2023 5708/2023 3/08/2023 9708/2023 Syiz/20253 9/12/2023 5/35/2023 5/33/2023 5/8/2023 5/19/2023 byis/2023 8/30/2023

32/2023 5/05/2023 3/30/2023 5/05/2023 5714/2023 9/19/2023 3/21/2023 5721/2023 9/23/2023 5/21/2023 5/21/2023

9/20/2023 9/21/2023

3/07/2023 3707/2023 5707/2023

a/ra/zo23 9/20/2023 9/25/2023 s/as/2023 9/03/2023 3/25/2023 9/25/2023 3/28/2023 §/23/2023 9/25/2023 9/28/2023 9/22/2023

2/32/2023 8/33/2023

AJP CASH REQUIREWENTS PRE-LIST COMPANY 4-002 FUNDEGLOO pace 2 venpon, mevorce suas __cRoss 207 Nes wou g/t Accomm Bow ‘aa0ise DOMINION OFFICE isesas 38.00 Jeo €a0G-asi020-se0or- – o0ise Dowmnzox OFexcE isee76 239.97 23137 €ian-o72020-8405-— = Dooiss Dominzox OFFICE 156766 5193 199 ¢ieo-0aa020-sao2- == boolsa powiniow OFFICE 156766 27130 37130 tiee-gaiead-seoa- > boniss GomruioN OFFICE 156036 204/95, 2419 $1o0-035010-s<02- > booige BomNION OFeicE 256837 hos’ss ieelss aipocgs3o20-seas- => Sooies DommutoN OFFICE 156363 yoa3a fealge 4100-e3020-5<08- = boosge BowINioN OFFICE 156320 2.99 2.99 aipocoizbie-sagl- > 00298 DownzoN OFFICE 156923 276.98 anes dieo-gvani0-seo7. >> S90398 boumwzow OyPice 156989 Biss Bielts aieocossozo-saoi- >= So0i88 Dowrazow OrFrce 157028 Beles Bielas ¢io0-o72080-s606- = = Qaoage Bowrnion OFFICE 157059 62.98 Ga.99 duog-o22010-sers- == Geoise Dowinzon or*ice 287105 224.97 peals7 sioe-aaaaaouseas- == ooase Doturon OnErcE 156212 a0 a98 Belge figoco7soao-sean- = Bootas BoMANION OFFICE 156627 10 m3 qelas Ghee-avadia-s4o- ‘o0i9e DOMINION OFFICE 156714 2 33.00 3el00 #1o0co790n0-sean- == beoLee BoawzoN OFFICE 256756 20 2193 Go.ss sioe-ovaoiesen- == be01se DomINioN OFFICE 1s6625 3739 27139 4iop-ouz010-sa0t- = + booise DomamzoN OFFICE 156767 ans? nosis? #ioo-oaz020-se01- |= beozse DOMINION OFFICE 156579 409.88 fea.ag 4ig0-0390s0-sao2- => 90198 DownuroW OFFICE 157102 95.76 Se.ré eieg-cas01e-se0a- == booige DowIuiow OFFice 157168 alae areas @1o0cgeaaz0-seos- == 90898 DourstoN OFFICE 157169 nies0 Halso Stoo-o2z010-5as- = booage bouracow OFFICE 187170 iielse Halse dieosoasouo-seos- =~ 00198 DowrazoN OFFICE 137170 fes’ss Yesiss s1o0-0ss010-seol- 7 900396 DowENION OFFICE 157173 133.38, i33.a @ioo-o72010-sa08- == 4,570.50 4.570150 © oo1ess PxsHER AUTO PAR 397-294517 76.68 Jeles 4200-042¢00-5423- Gole45 FISHER AUTO PAR 397-294563 30.66 doles siaq-cezeoe-saas- = aera seriaa © o0a39 Foo orzy osa72023 25.72 Deo7e aneo-oxz01e-seas- =~ beoa3s Fooo erry 3072023, Ra Duley ai0o-o31020-s<01- >= boozss Poon city 09072023 33.95 Biles azeo-o91020-se0r- >= ers 5158 « cooess exte’s, nic 28386620 an’s0 31139 “asoo-o2zoz0-sens- =~ nse pyle + coras2 GREAT AMERICA L 34928897 263.22 2¢3.22 “4100-932090-Se0n- =~ 263.32 363123 + 904864 HOME TOME HARON 57505 pea 6199 “«no0-o4s020-s4a7- =~ 002335 HONAKER HIGH SC 1 TYLER MONULTY 500-00, 500.00 4100-081060-2008- =~ 500/09, 300.80 + oozese INNOVATIVE TECH 3988 337786 327130 4100-031020-3008- == basses sNNOVATIVE Tac# 3910 4,575.00 a.s7109 dioo-oizse0-3502- = ba3ees HMOVATIVE TaCH 3511 300-00, 300.00 4a00-922300-3002- == Goseee suxovarive Tacs 3912 uso iigise 4ien-osas00-s002- == Geaeee IxNOVAPTUE TECH 3913, 300.00 300.82 ¢i00-972020-3009- — Goaeee auxovarive Tecu 2916 300-00 Scolec sica-oags00-3002- =~ Geass THNOVATIVE TECH 3923, 18:00 Soleo siog-o123a0-7002- == 2,946.00 2,989.00 + o0si02 Jc mxerELD — asca04 350/00, 250100 4200-o43020-5408- =~ 3s0"00, 20100 + coises geRRY’s stos 15012 52.00, $82109 ¢z00-931020-se09- == beiees GERRr’s SIGNS 15012 652.00, Gsa10@ €10n-032020~5009- == 1308/08 3304700 +

o0r0se = = -sops-ozerse-oote 90708 seus = = -tavs-oteete-por” S6°Ls 2 ayter ~ = -cozs-oeorea-oote’ Se:TeT IL Teges-oeoreo-o0ts genset © ol lepscoroete-vote eeset col Tesceeseto-ooce te-te 4 sree == -eeet-oreeto-corr” is-ese chan = = -eoes-ozoreo-oots” tort 90-008 == -ssou-otoreo-oots” 00-0 a Sereester <= -szog-orozso-ooty” si-ene’s 1 Tgetecotoseosoot ao-ore’e s boreoe «9 ~ = -eooe-oeeera-aoty” go-aac"ts 2 S988 = = -sooe-pzorzo-oots” 50°76

Btgo9 = = -pops-peoteo-ooty” &t°s88 4 Torbee’s <= -soss-oeozeo-oory” Te e8e"s

eeruon’t

= -seor-oreero-oorr” fe: 00075 a go-6erL ~eoou-ozoteo-cote” 80°96e TEpocaogotes-o0rr 90°06L Teboc-eeteo 001s 90-009"e Teooccoeoteo oor? 90-05% Teooecoeoreo-ooey so-eze “Eaccoeores-oosy oo-eee Tesoc-ozose0-001F 957585 Teegu-aeotea-o01 Ze"a6 89°000°¢ = = -zove-pevero-vat»” 657000" Soro0e’e — -cogs-ovorse-aoty” 90°008’8 = = -toss-oporze-oory” o6"es Lol Nesscetetto-sots ze-ze ToL Tpssterstre-eote Ge-ce gti = = -pors-povero-vore” 65-TeT te bee’s == -soss-acozeo-oory” te-eee’s 5 bo er = -xovs-otoevo-00%7" 99-2 4 o-e00"6 == -vovs-oresea-ootr” 60°000"6 2 50-448 = = -woss-gzoreo-oote” Sates

oovose ba-08e seus Sees oe eer ee-ter se-set fete isrese rent covert eo-ert St-zester Buses‘ bo-eru"e bo:00449 borenees So-te 50-36 ers9s ferene’s Terese’s be bout papery soveey’L bo-06e og-009’e Se-ose poveee bo-eee 35-985, ea-e6 80-00072 be-e00"e 29-008"8 oo-008’8 Tout bees cees be-oe estat qezes’s Sovee bo-004’6 be" 900"s bots Sete

roe ‘inasoe 2/5 IAROWY ER

os seoe 223s ~ezozses0 Teeoeseeo Teeozsess “eeoeseso ee so-tae ezotezso

voeus

amma ec sass

ease esesotes0s

ctor annc-awe

coxa war-y-y vesritos

Loaettoe

s-useeoovee eeazoosse poroseoorse Pesezoorse Pesseooese Ustseoarse

ezeonzese

exozszso

sovaTesH 9%

feoeezeo

: errs gatteey vssoeesorse

exortzs9

5 ecozszeo se ote’

eae corveanng —Too-# ANWaNOD GSTT-SWA SUNSKEEIODSE US! a/v

ews usve ninos vwnera EaHOHS encom Hees Tas vegeua 22008 woso/anto suis mooreess

yamneo ‘Tisss0 Jannes Taass8

enna KOSKZEOH ar ‘ven Hore 4 uae xTIEE.0 see sane ass

6 RMN KOR punumien a1rEoH Dunoisie S17EoK Seanssteo eazeon Dunniateo Srzeck Stnnsoceo Sze Denmacco sarecn Simmac Sask Suumsoieo SazKce

oer wearraay ravens TIMED

noTEES SuLLAT

Hows SULA

HOuHS SuLEAT 2 oan warset ves sari NoxeesT auisxom senor

ware gusga suo

£95000 £38009,

as ee eet

SOUR

e202/20/6 exoeser/e ezoz/szse Eeoe/se/e eeoe/se/e $002/8e/8 e20z/z0/0t exozsee/s exoz/oc/e

ezoz/te/s beve/te/e

exoe/ez/e czoz/se/s eeoe/v0/s seoe/se/s exoe/z0/ot exoe/t0/6 feoe/t0/8 Se0e/3e/e Eepe/¥0/8 Eeoz/ee/t feoe/si/6 eeozsatse 08 /20/8 exozstes@ eeoe/ozse ez0z/se/s Eeoe/ee/s ee0e/ee/2 ez0z/te/6 exorsse/6 exoe/sese exoe/te/s

ezoe/se/e

seoe/20/0t exoe/20/0 ezozszo/or f20z/20/0t 20e/20/0r Eeoe/20/ot ezoz/zo/ot exoe/zo/er eeoe/z0/or

eeoz/z0/ot £202/20/0t

eeaz/20/0 exoz/z0/et czoeseosot eeoe/eo/or ee02/20/0r eeaz/za/or eoe/ 20/0 fe02/20/0t €02/20/0t Eeoe/20/ot eepe/20/et feoe/20/0t €202/20/0t ee0z/20/0 exozsz0/ot ezoe/z0/er ee0e/20/0t feoe/20/ot exoe/eo/or ezoe/z0/ot eeoz/z0/0t eeon/ea/o

exozs20/01 ane Bae

ecoz/uz/s 9808

poco 9/27/2023

oe. ae 10/03/2023 royoay20a3 20/02/2003

2oyoz/2023 30/03/2023

20/02/2023 fo/oa/2023 fo/oay2023 foyea/2023 0/02/2023

0/02/2023 0/02/2023

2o/o2/2023 20/02/2023

20/02/2003

o/oa/2023 30/02/2023

10/02/2003 0/02/2023

10/02/2023 20/02/2003 10/02/2023 ioyoz/2023 0/02/2023 0/02/2023 0/02/2023 0/02/2023

o/a2/2023

A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUNDEG100 pass 4 aw Dare vENDOR zvorce cuss __sxoss ner. et souwr ¢/1_accoure Bok

5/36/2025 001700 SOUTMWEST WR VE 155035 8401-32 461.32 4109-035020-8404- =

5/13/2023 001700 SOUTENEST VA VE 1554879, 2 433°60, 432.40 s100-93z020-8e09- = = 4,234.92 2,898.52 +

9/02/2028 002325 SoumwRsT VIRGX 25-24 MK DUES 35.00 ‘35180 s100-o1zia¢-seo.- = 38.00 35.00 +

3/06/2023 002498 soursitEsr VIRGI 2ND @ F¥2¢ a37,7ig.se 437,718.84 az00-033010~3003- =~

5/06/2023 002498 SOUTHNEST VIRGI 2ND Q P24 93,076.92 93,076.92 4100-033010-1006- = see79s.36 530,795.35

9/19/2023 002562 STERICECLE INC 3006709619 93.90 23150 4200-c2t060-se01- =

b/te/aoaa ooasea SteRIcveLE INC 004709619 31.38 Sie <uog-eaz0s0-sa0r- =>

S/ie/2023 002se2 stanrcvcus INC 4004709618 33178 Baits =

S/ie/abea ooase2 STERICYCLE INC 6008709613 3178 aulra aieg-caaisa-seoa- >= 30926 perseras

9/22/2023 905102 THE BLUEGRASS ¢ 396 3s0.0a 350.00 4100-081040-3007- =~ Boles 350100 +

2/28/2023 000304 THE LIBRARY COR IHVILO000053, 2 a2 00 442109 4200-0790L0-Se01- ==

8/15/2023 oocaes THE LIBRARY COR 1042443, 10 232.08 252104 4s00-o7a020-3002- == Sa-0a Ereres

4/21/2023 002952 THOMAS BODY SHO 921231 2,186120 1,198.20 ¢4¢0-099000-S000- =

3/21/2028 002962 THOMAS BODY SHO 921231, 500700, e108 e100-0sz020-sqg8- == 2,668.20 1,688.20 +

20/25/2023 002880 TOMY OF CLAvELA 00002 52/00, 452.00 <200-042020-8109- =~ 432/00, alee >

2/23/2023 002132 TREASURER OF vr 08232023 30:00 ‘20.80 4200-095030-3001- =~

5/12/2023 002123 TREASURER OF VE 09122023 20.00 20.00 si09-ess030-2001- ==

9/27/2023 000700 Tax CrTy susiWE AR34205, 10 398/30 399/39 4200-973010-3002- =>

a/24/a0a3 oagv00 ERI CrTY SUSINE ARIG375, 30 228.03 3ael03 4eo-avs0i0-3002- => far 33 Garisa +

7/g/2023 008678 ULTRA BRIGHT Lt Kisea6s 2,049182 1,069.82 4200-031020-5408- = iloes.82 3039.82 +

9/19/2029 903968 wrEFERST coRDOR 1730055958 92.95 ‘Silos 4200-043020-3008- ==

S/ie/2023 coases tatvinsr coRDOR 1730085876 ie isla Gigocge9020-3008- > =

5/is/aoaa Qoages URIFIRST ConPOR 1750085878 33.38 35139 thoo-oeaozo-3008- =

‘Jyia/aeas 003968 UNIETRST CORCOR 1730074825, yao Eylea 4100c0a3020-3008- == sete 3678 +

2o/e2/20a3 000729 VERA 2024 1aM DUES 300100 300100 4200-21020-se0t- =~ 200.00 200100 +

9/05/2023 002918 VIRGINIA TOURIS W365 620-00, 20108 ¢x00-002080-3007- =~ £20109, 620.00»

9/23/2023 002887 WEX BAIT sas22253, 36,935.42 as,7ag.42 4200-091020-5408- 36,735.42 iei73s.s2 «

o/30/2023 004567 10-93 commmirca 1158 slo 195100 “4100-021020-5409- =~ iislee Fisioo +

TOTAL FOR DUE DATE 10/02/2023 21,082.45 911,082.45 OPAL DUE FOR FOND- 4100 eitrase.es 822,082.45

peso 9/27/2023

ioyea/acas

0/02/2023 rosoa/2ea3 30/02/2023

30/02/2023 30/02/2023

srw. pare

5770/2023 9/32/2023 9/25/2023 92972023

s/2usz023 3722/2023

AJP CASH REQUIRENENTS PRE-LIST COPAY #003

Yano ess BSE, oases TOF ENTEEFRESE TnUsiss099

003676 GENTRY LOCKE AT 318651 003066 INNOVATIVE TECK 3508 004986 Law aND ORDER T 143375923

009307 HORTLE corenmrc 352000300-2 Geaze7 woBiLs covennic 352000¢94-2

‘rovan FOR DUE DATE 10/02/2023 TOTAL DOB POR FUND 4211

nos xe

ruxpaett

Net anor g/t, Accomm

36,852 26852 221433,

331433

31882 5362 52,248. 52,248. 15,520. 211252, 26,172. Bie

“so

235

38 50 30 20 00 30 35

26,852.50 26,852.50 13/499.25

9.882/50

Slesz iso 52/246.20 52,248.20 34,920.00 i/752150 36117250 127,628.35 1211628198

Sauaes1020-saa3- aana-o110n0-s25- ‘4211-094010-8028- aaii-os1020-5413-

‘a2u3-091020-5413~ Seuicosiez0-s613-

poco 9/27/2023 ‘AJP CASH REQUIREMENTS PRE-LTST COMPANY -002 FUNDEGB99 pace 6 DoE pave nw.paTe veNDoR mivorcs cass __ 9x09 pure, _ BP amouwt g/t_accours Bow 39/03/2023 ~9/22/2023 005070 NavaERAY STRIDR 5172 33.06 Tis-80° 4993-08s900-5¢07- Loyea/2022 3/12/2025 008070 NEWSERRY STANDA 5173 1ig-00 215109 439-085990-5607- = 230.00 250.00 + o/o2/2020 9/22/2023 ooves2 venrzox 9222023, 180 33a _se39-083980~5203- = Treo Tigo ‘yoann FoR DoE Date 10/02/2023 307.80 207/ee ‘TOuaL Due FOR FUND- 4939 3erie9 3or’ac ox-brRECT DEPOSIT 939,013.20 $39,039.20 Bunser DErOsrT Toa aa Bepayabie Total oo 20 FIRAL DOS 925,029.28 938,019.20

Board of Supervisors Action Item: B-3

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 10/2/23        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

SWCC Local College Advisory Board

Kathryn Easton (Resigned) 2-Year Term June 30, 2025

Highway & Safety Commission

Russell County Planning Commission

Charles Edmonds 4-Year Term October 7, 2023 John Mason 4-Year Term October 4, 2023

Cumberland Plateau Economic Development Commission

Frank Horton 1-Year Term October 12, 2023 Tony Lambert 1-Year Term October 12, 2023 Ron Blankenship 1-Year Term October 12, 2023

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Board of Supervisors 137 Highland Drive Lebanon, VA 24266

Meeting: 10/2/23 6:00 PM

Action Item: B-3 Presenter: Chairperson

Board Appointments

SWCC Local College Advisory Board

Kathryn Easton (Resigned) 2-Year Term

Highway & Safety Commission

Gary Dotson 2-Year Term Johnny B. Jesse 2-Year Term Eugene Ferguson 2-Year Term Barbara K. Cox 2-Year Term Tony Maxfield 2-Year Term Henry Stinson, Jr. 2-Year Term

Russell County Planning Commission

Charles Edmonds 4-Year Term John Mason 4-Year Term

Cumberland Plateau Economic Development Commission

Frank Horton 1-Year Term Tony Lambert 1-Year Term Ron Blankenship 1-Year Term

Staff Recommendation:

Presentation — Informational Only. Suggested Motion:

Board Discretion. ATTACHMENTS:

Various

June 30, 2025

October 12, 2023 October 12, 2023 October 12, 2023 October 12, 2023 October 12, 2023 October 12, 2023

October 7, 2023 October 4, 2023

October 12, 2023 October 12, 2023 October 12, 2023

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

[Board Appointments

Dante Community Center Board Members

Bobbie Gullett 2 Two Years April 1, 2023 [Arthur Phillips (deceased) 2 Two Years April 1, 2023 |Wanda Osborne (does not wish to serve) 2 Two Years April 1, 2023

Russell County Public Library Board

Yvonne Dye 4 Three Year June 30, 2023

[Spearhead Trails

Gilbert “Teddy” Clevinger 2 Three Years August 7, 2023

Dante Community Center Board

[Catherine Pratt 2 October 12, 2023

[jason Gullett 2 October 12, 2023 Highway & Safety Commission

JGary Dotson a Two Years October 12, 2023 [iohnny B. Jesse 3 Two Years October 12, 2023, [Eugene Ferguson 6 Two Years October 12, 2023, [Barbara K. cox 3 Two Years October 12, 2023 [Tony Maxfield 3 Two Years October 12, 2023, Henry E. Stinson, Jr. 4 Two Years October 12, 2023, [Russell County Planning Commission

[Charles Edmonds 3 Four Years October 7, 2023 [ohn Mason z Four Years October 4, 2023

[Cumberland Plateau Economic Development Commission.

Frank Horton 5 Year October 12, 2023

[Tony Lambert 6 Year October 12, 2023 [Ron Blankenship 3 1Year October 12, 2023

[Community Policy Management Team Lonzo Lester Four Year November 4, 2023

[Oak Grove Community Center

Linda Cross 1 Two Years November 1, 2023 Rita “Charlene” Johnson a Two Years November 1, 2023 frammy Perry 1 Two Years November 1, 2023 [iohn Perry i Two Years November 1, 2023 Nancy Osborne 1 Two Years November 1, 2023

‘Community Policy Management Team Rebecca Dye 6 Four Year December 31, 2023

Highway & Safety Commission Linda Cross. a Two Years December 31, 2023

industrial Development Authority

Donnie Christian 6 Four Term December 31, 2023 Nelson “Tony” Dodi 5 Four Term December 31, 2023 Richard Lockridge 5 Four Term December 31, 2023

[Southwest Virginia EMS Council Maxie Skeen 3 Four Years December 31, 2023

RUSSELL COUNTY BOARD OF SUPERVISORS

BOARD / COMMITTEE APPLICATION

DATE OF APPLICATION: 23823 (lease print or type in black ink) vor pisteter: _ 3

name: Jonathan _ Ezchon ‘jyeotoador3 Og ouil com

(First) (Last) (Email Address)

wanmscappress: SM Sykes Deve Hoaker Vi 34a F911 ADDRESS SM Sykes Deve

Wy-A-142T

‘TELEPHONE NUMBEI

(ome) (Bases (cat PROFESSION/VOCATION: f Wi En Aue Ouiner oh Toak A “Lavertnets a woaeGeowneitike ONC OU wisn ToseRvE: Kassel Com CDA Cie Ps, U (List no more than 3 = inorder of preference :) Kassel) County Tousen v OTHER INTERESTS: Ory i > N Ie

Spending, hoe Nh c0 vabe oad $60, eoucarion: _ig Sclussl osh Woo wars sh college o& SWCC.

sommes: Eibh vyais vay Sac 0 ce nh Lcnllaal Cogn Dec ss, Awe Sp, Comgorie’ Qeedechian Cherise Corgan, ost Tah Anverbrents.

civiconsenviceoncantzanion exrexIENce: “Pgey a Ood Veal Prpocchor (Nowprbt Ox gnicidion) 5 Yess od Cleveland UO ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD oRcommitrEE? —\\

IF YES, PLEASE NAME: LL COUNTY BOARD OR COMMITTEE? \ a

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUS!

IF YES, PLEASE NAME:

Board of Supervisors Action Item C-1 – C-18 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                 Meeting: 10/2/23         6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for October 2023:

REPORTS

JLARC Virginia’s K-12 Teacher Pipeline Report……………………………………C-1
VA Department of Elections – Polling Place Accessibility (Complete)…………C-2
SWCC – Annual Scholarship Banquet (10/10/23)………………………………….C-3
VA Opioid Abatement Authority - VOAA Workshop – 9/7/2023…………………C-4
Russell County Landfill Groundwater – Solid Waste Permit 258……………….C-5
AEP Industrial Landfill - Solid Waste Permit 223 & 620 & 624……………………C-6
VA Compensation Board – FY24 Special Session Budget Amendment………C-7
Clinch River State Park Comprehensive Master Plan…………………………….C-8
Dante Health Education & Resource Fair – 10/14/2023……………………………C-9
VDOT Monthly Road System Report……………………………………………………C-10
United Way Rural Summit………………��……………………………………………C-11

REQUESTS

Robinson, Farmer, Cox Associates FY2023 Audit Engagement - $75,000……C-12
RC Financial System Software & Maintenance Upgrade - $40,279.…………….C-13
VA Department of Fire – FY24 Fire Program Agreement & Grant - $95,029……C-14
FY23/24 County Employee Salary – 2% Salary – General Assembly Budget

Amendment……………………………………………………………………………….C-15

Clinch River Little League – FY24/25 Appropriation Request……………………C-16
Travel Request – Library………………………………….……………………………C-17
Planning Commission Plats……………………………………………………………C-18

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s):

Board of Supervisors Action Item C-1 - C-18 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 10/2/23 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for October 2023: REPORTS

JLARC Virginia’s K-12 Teacher Pipeline Report…
VA Department of Elections — Polling Place Accessibility (Complete)
SWCC - Annual Scholarship Banquet (10/10/23).
VA Opioid Abatement Authority - VOAA Workshop — 9/7/2023.
Russell County Landfill Groundwater — Solid Waste Permit 258…

AEP Industrial Landfill - Solid Waste Permit 223 & 620 & 624. VA Compensation Board — FY24 Special Session Budget Amendment.

Clinch River State Park Comprehensive Master Plan…
Dante Health Education & Resource Fair — 10/14/2023.
VDOT Monthly Road System Report. .C-10
United Way Rural Summit 0-14 REQUESTS
Robinson, Farmer, Cox Associates FY2023 Audit Engagement - $75,000…C-12
RC Financial System Software & Maintenance Upgrade - $40,279. 0-13
VA Department of Fire - FY24 Fire Program Agreement & Grant - $95,029…C-14
FY23/24 County Employee Salary - 2% Salary - General Assembly Budget Amendment.
Clinch River Little League — FY24/25 Appropriation Request.
Travel Request — Library.
Planning Commission Plats…

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s):

ELECT-310C Page 1 Rev. 07/2023

Polling Place Accessibility Checklist Form

Date:

Locality:

Precinct:

Polling Place Name:

Polling Place Address:
How to Use This Form: Follow the route a voter would take on election day approaching the building from the curb or parking area entering the building and reaching the voting room. Please try to avoid the busiest times at polling places from 6:00 a.m. until 8:00 a.m. and from 4:00 p.m. until 6:00 p.m. Each inspection should take between 30 minutes and an hour depending on the nature and location of the polling place.

Answer every question on the form by marking “YES,” “NO,” or “N/A” (Not Applicable) as appropriate. Be sure to indicate N/A if the question does not apply to the polling place. Many questions will require further comments/explanations in order for others to get a better understanding of the accessibility issues at hand. Please provide as much information as you can under “comments” for those questions that require further explanation. Remember that you have the advantage of being at the polling place site whereas others reviewing this form will not. Therefore, make all necessary comments to describe any deficiencies.

This checklist is based on the 2010 ADA Standards (2010 Standards). The 1991 ADA Standards (1991 Standards) and the 2010 Standards, as applied to polling places, are very similar, with the exception of the requirements for accessible parking. For example, the 1991 Standards required only one van-accessible space for every eight accessible spaces (see 28 C.F.R. pt. 36, Appendix D, §4.1.2(5)(b)), while the 2010 Standards require one van-accessible space for every six accessible spaces (see 2010 Standards §208.2.4). Safe Harbor: Elements and spaces in a building constructed or altered before March 15, 2012, that complied with the 1991 Standards are not required to be modified to be compliant with the 2010 Standards. See 28 C.F.R. §35.150(b)(2) for more information.

Tools and Documentation:

A few simple tools may be needed to conduct the survey:

A metal tape measure at least 16 ft long.
A 24 inch level with a bubble measure, or a digital device for measuring slope.
A pressure gauge or flash-hook scale to test the force required to open a door.
A clipboard, a copy of the survey (one for each polling place), and pens/pencils.

VIRGINIA *

DEPARTMENT of ELECTIONS

Polling Place Accessibility Checklist Form Date: Locality: Precinct: Polling Place Name: Polling Place Address:

How to Use This Form: Follow the route a voter would take on election day approaching the building from the curb or parking area entering the building and reaching the voting room. Please try to avoid the busiest times at polling places from 6:00 a.m. until 8:00 a.m. and from 4:00 p.m, until 6:00 p.m, Each inspection should take between 30 minutes and an hour depending on the nature and location of the polling place.

This checklist is based on the 2010 ADA Standards (2010 Standards). The 1991 ADA Standards (1991 Standards) and the 2010 Standards, as applied to polling places, are very similar, with the exception of the requirements for accessible parking. For example, the 1991 Standards required only one van-accessible space for every eight accessible spaces (see 28 CER. pt. 36, Appendix D, §4.1.2(5)(b)), while the 2010 Standards require one van-accessible space for every six accessible spaces (see 2010 Standards §208.2.4). Safe Harbor: Elements and spaces in a building constructed or altered before March 15, 2012, that complied with the 1991 Standards are not required to be modified to be compliant with the 2010 Standards. See 28 CFR. §35.150(b)(2) for more information.

Tools and Documentation:

A few simple tools may be needed to conduct the survey:

A metal tape measure at least 16 ft long.
A 24 inch level with a bubble measure, or a digital device for measuring slope.
A pressure gauge or flash-hook scale to test the force required to open a door.
A clipboard, a copy of the survey (one for each polling place), and pens/pencils.

ELECT-310C Page 1 Rev. 07/2023

ELECT-310C Page 2 Rev. 07/2023

A digital camera or smartphone: Pictures will help to explain and document barriers on site. ** Please note: Exterior pictures only! **

This document was developed based on the United States Department of Justice (DOJ) ADA checklist. The ADA Standards, the basis for this document, can be found on the United States Access Board website, ADA Accessibility Standards. For solutions to common ADA barriers, please see the document from DOJ entitled, Solutions for Five Common ADA Access Problems at Polling Places. ELECT also recommends consulting with your ADA Coordinator or other designated accessibility personnel within your local government.

VIRGINIA *

DEPARTMENT of ELECTIONS

A digital camera or smartphone: Pictures will help to explain and document barriers on site. ** Please note: Exterior pictures only! **

This document was developed based on the United States Department of Justice (DOJ) ADA. checklist. The ADA Standards, the basis for this document, can be found on the United States ‘Access Board website, ADA Accessibility Standards. For solutions to common ADA barriers, please see the document from DO) entitled, Solutions for Five Common ADA Access Problems at Polling Places. ELECT also recommends consulting with your ADA Coordinator or other designated accessibility personnel within your local government.

ELECT-310C Page 2 Rev. 07/2023

ELECT-310C Page 3 Rev. 07/2023

Parking

At least one clearly marked accessible parking space must be provided for every 25 regular parking spaces.

Total Spaces Number of Accessible Spaces 1-25 1 26-50 2 51-75 3 76-100 4

For every 6 accessible spaces provided, one space must be van accessible. If only one accessible space is available, it must be van accessible.

Yes

No N/A Comments/Remedies:

Does the polling place have spaces designated for persons with disabilities?

Total Number of Parking Spaces:
Number of Accessible Spaces Required: Number of Accessible Space Available:

Is there at least one Van Accessible space provided with an 8ft space and an 8ft access aisle or with an 11ft space and a 5ft access aisle?

Do all standard spaces have an 8ft wide space with a 5ft access aisle? (2 spaces can share 1 access aisle.)

Are the surfaces of the designated accessible parking spaces and access aisle stable, firm, and slip-resistant?

Is the access aisle part of the accessible route to the entrance of the polling place?

Are the designated accessible parking spaces located on the shortest route to the accessible entrance of the polling place?

VIRGINIA *

DEPARTMENT of ELECTIONS

Parking

At least one clearly marked accessible parking space must be provided for every 25 regular parking spaces.

Total Spaces Number of Accessible Spaces 1-25 1 26-50 2 51-75 3 76-100 4

For every 6 accessible spaces provided, one space must be van accessible. If only one accessible space is available, it must be van accessible.

Yes |No | N/A | Comments/Remedies:

Does the polling place have spaces designated for persons with disabilities?

Total Number of Parking Spaces: Number of Accessible Spaces Required: Number of Accessible Space Available:

Is there at least one Van Accessible space provided with an 8ft space and an 8ft access aisle or with an I ft space and a Sft access aisle?

Do all standard spaces have an 8ft wide space with a Sft access aisle? (2 spaces can share 1 access aisle.)

‘Are the surfaces of the designated accessible parking spaces and access aisle stable, firm, and slip-resistant?

Is the access aisle part of the accessible route to the entrance of the polling place?

‘Are the designated accessible parking spaces located on the shortest route to the accessible entrance of the polling place?

ELECT-310C Page 3 Rev. 07/2023

ELECT-310C Page 4 Rev. 07/2023

Passenger Drop-off Areas

Only complete this section if there is a passenger drop-off area provided. If not, proceed to the next section.

Yes No N/A Comments/Remedies:

Is the vehicle pull-up space on a level surface, with slopes not exceeding 1:48 in all directions?

Is the access aisle next to the vehicle pull- up space on a level surface, with a slope not exceeding 1:48 in all directions?

Is a curb ramp provided if a curb separates the access aisle from the accessible route to the polling place accessible entrance?

Is the width of the curb ramp surface at least 36 inches (not counting the side flares)?

Does an accessible route connect the access aisle and curb ramp to the accessible entrance of the polling place?

Curbside Voting Area

Yes No N/A Comments/Remedies: Is the curbside voting area clearly marked with a sign and instructions?

Is the curbside voting area within 150ft of the entrance to the polling place?

Does the curbside voting area block a fire lane or fire hydrant?

Please describe how voters will be able to notify officers of election that they require assistance at the curbside voting area.

If a doorbell/buzzer will be used, will it be positioned so that the voter does not need to leave their vehicle to interact with the device?

VIRGINIA *

DEPARTMENT of ELECTIONS

Passenger Drop-off Areas

Only complete this section if there is a passenger drop-off area provided. If not, proceed to the next section.

Yes | No N/A _ | Comments/Remedies:

Is the vehicle pull-up space on a level surface, with slopes not exceeding 1:48 in all directions?

Is the access aisle next to the vehicle pull- up space on a level surface, with a slope not exceeding 1:48 in all directions?

Is a curb ramp provided if a curb separates the access aisle from the accessible route to the polling place accessible entrance?

Is the width of the curb ramp surface at least 36 inches (not counting the side flares)?

Does an accessible route connect the access aisle and curb ramp to the accessible entrance of the polling place?

Curbside Voting Area Yes [No |N/A | Comments/Remedies: |

Is the curbside voting area clearly marked with a sign and instructions?

Is the curbside voting area within 150ft of the entrance to the polling place?

Does the curbside voting area block a fire Jane or fire hydrant?

Please describe how voters will be able to notify officers of election that they require assistance at the curbside voting area.

Ifa doorbell/buzzer will be used, will it be positioned so that the voter does not need to leave their vehicle to interact with the device?

ELECT-310C Page 4 Rev. 07/2023

ELECT-310C Page 5 Rev. 07/2023

Exterior Route to Accessible Entrance

Assess the routes from the parking lot, passenger drop-off area, public sidewalks, and public transportation stops separately. You may attach additional pages to this document to assess each of the routes.

Yes No N/A Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of abrupt changes in level greater than ½ inch, including stairs?

Are walking surfaces stable, firm, and slip resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the pedestrian route 80 inches or higher, including the underside of exterior stairs?

If the route crosses a curb, is there a curb ramp that is at least 3ft wide with a slope of no more than 1:12?

Is the running slope part of the route greater than 1:20? If yes, go to the Ramps section.

Is the cross slope of the accessible route no greater than 1:48?

Are the signs designating the path of travel understandable, visible, & easy to read?

VIRGINIA *

DEPARTMENT of ELECTIONS

Exterior Route to Accessible Entrance

Assess the routes from the parking lot, passenger drop-off area, public sidewalks, and public transportation stops separately. You may attach additional pages to this document to assess each

of the routes.

Yes | No | N/A | Comments/Remedies:

Is the route at least 3ft wide?

stairs?

Is the route free of abrupt changes in level greater than ¥ inch, including

slip resistant?

Are walking surfaces stable, firm, and

and 80 inches high?

Is the route free of wall-mounted objects. that protrude more than 4 inches into the path of travel and are between 27 inches

80 inches high?

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

Are objects that hang over the pedestrian route 80 inches or higher, including the underside of exterior stairs?

of no more than 1:12?

If the route crosses a curb, is there a curb ramp that is at least 3ft wide with a slope

Ramps section.

Is the running slope part of the route greater than 1:20? If yes, go to the

no greater than 1:48?

Is the cross slope of the accessible route

read?

‘Are the signs designating the path of travel understandable, visible, & easy to

ELECT-310C Page 5 Rev. 07/2023

ELECT-310C Page 6 Rev. 07/2023

Polling Place Entrances

Yes No N/A Comments/Remedies: Is the clear width of the door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

On the pull side of the door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of the door level, with slopes no greater than 1:48 in all directions?

If there are doors in a series, is the distance between the two hinged doors at least 4ft plus the width of the door swinging into the space?

Can the second door (interior door) in the series be opened with no more than 5lbs of force?

Does the second door (interior door) in the series comply with the above questions regarding entrances?

Are door thresholds no higher than ½ inch (Note: if the threshold is between ¼ inch and ½ inch it must be beveled.)

Do inaccessible entrances have signage directing voters to the accessible entrance?

If voters are directed to an alternative accessible entrance, is this entrance kept unlocked during voting hours?

Route from Entrance into the Voting Area

Yes No N/A Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

VIRGINIA *

DEPARTMENT of ELECTIONS

Polling Place Entrances

Yes _| No | N/A | Comments/Remedies:

Is the clear width of the door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

On the pull side of the door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of the door level, with slopes no greater than 1:48 in all directions?

If there are doors in a series, is the distance between the two hinged doors at least 4f plus the width of the door swinging into the space?

Can the second door (interior door) in the series be opened with no more than Silbs of force?

Does the second door (interior door) in the series comply with the above questions regarding entrances?

Are door thresholds no higher than inch (Note: if the threshold is between inch and ¥ inch it must be beveled.)

Do inaccessible entrances have signage directing voters to the accessible entrance?

If voters are directed to an alternative accessible entrance, is this entrance kept unlocked during voting hours?

Route from Entrance into the Voting Area

Yes_|No_|N/A| Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

ELECT-310C Page 6 Rev. 07/2023

ELECT-310C Page 7 Rev. 07/2023

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the route 80 inches or higher, including the underside of stairs?

Is the route free of abrupt changes in level greater than ½ inch, including stairs?

Is the running slope part of the route greater than 1:20? If yes go to the Ramps section.

If the route to the voting area has stairs, is a platform lift or elevator provided? If yes, go to the Lift or Elevator Section.

If doors are provided along the route to the voting area, is the clear width of each door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

Can each door be opened with no more than 5lbs of force?

Is the threshold at each door no higher than ½ inch? (Note: If the threshold is between ¼ inch and ½ inch it must be beveled.)

On the pull side of each door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of each door level, with slopes no greater than 1:48 in all directions?

Are the signs designating the path of travel understandable, visible, & easy to read?

DEPARTMENT of ELECTIONS

VIRGINIA *

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

80 inches high?

‘Are objects that hang over the route 80 inches or higher, including the underside of stairs?

Is the route free of abrupt changes in level greater than ¥ inch, including stairs?

Is the running slope part of the route greater than 1:20? If yes go to the Ramps section.

If the route to the voting area has stairs, is a platform lift or elevator provided? If ‘es, go to the Lift or Elevator Section.

If doors are provided along the route to the voting area, is the clear width of each door opening (one door or one active leaf of.a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

Can each door be opened with no more than Slbs of force?

Is the threshold at each door no higher than % inch? (Note: If the threshold is between % inch and ¥% inch it must be beveled.)

‘On the pull side of each door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of each door level, with slopes no greater than 1:48 in all directions?

‘Are the signs designating the path of travel understandable, visible, & easy to read?

ELECT-310C Page 7 Rev. 07/2023

ELECT-310C Page 8 Rev. 07/2023

Within the Voting Area

Yes No N/A Comments/Remedies: Are floor surfaces stable, firm, and slip- resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the route 80 inches or higher including the underside of stairs?

Is there enough room to provide a route at least 3ft wide to the registration table and voting stations?

Is there enough room to provide a turning space in front of at least one voting station, such as a circle, that is at least 60 inches in diameter?

Are the signs designating the check-in area and path of travel understandable, visible, & easy to read?

Voting Stations and Accessible Devices

Yes No N/A Comments/ Remedies: Does the location of the accessible voting station offer the same level of privacy to voters with disabilities as to all other voters?

Are there devices to aid individuals with disabilities to vote, including large-type instructions for voters with visual disabilities and telecommunication devices for voters with hearing impairments?

VIRGINIA *

DEPARTMENT of ELECTIONS

Within the Voting Area

Yes | No _| N/A | Comments/Remedies:

Are floor surfaces stable, firm, and slip- resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

80 inches high?

‘Are objects that hang over the route 80 inches or higher including the underside of stairs?

Is there enough room to provide a route at least 3ft wide to the registration table and voting stations?

Is there enough room to provide a turning space in front of at least one voting station, such as a circle, that is at least 60 inches in diameter?

‘Are the signs designating the check-in area and path of travel understandable, visible, & easy to read?

Voting Stations and Accessible Devices

Yes_|No_| N/A | Comments/ Remedies:

Does the location of the accessible voting station offer the same level of privacy to voters with disabilities as to all other voters?

‘Are there devices to aid individuals with disabilities to vote, including large-type instructions for voters with visual disabilities and telecommunication devices for voters with hearing impairments?

ELECT-310C Page 8 Rev. 07/2023

ELECT-310C Page 9 Rev. 07/2023

Ramps

Assess each ramp separately, whether exterior or interior. Attach these separate assessments to this checklist.

Yes No N/A Comments/Remedies: Is the running slope of the ramp no greater than 1:12?

Is the cross slope of the ramp 1:48 or less?

Is the rise (height) for any ramp run 30 inches or less?

Is the ramp, measured between handrails, at least 3ft wide?

Does the ramp have a level landing that is at least 60 inches long, at the top and bottom of each section?

For every 30 inches of rise, is a level landing at least 60 inches long provided?

Is a level landing, at least 60 inches by 60 inches, provided where the ramp changes direction?

If the rise of the ramp is greater than 6 inches and the ramp or landing has a vertical drop-off on either side of the ramp, is edge protection provided?

VIRGINIA *

DEPARTMENT of ELECTIONS

Ramps

Assess each ramp separately, whether exterior or interior. Attach these separate assessments to this

checklist.

Yes

Comments/Remedies:

Is the running slope of the ramp no greater than 1:12?

Is the cross slope of the ramp 1:48 or less?

Is the rise (height) for any ramp run 30 inches or less?

Is the ramp, measured between handrails, at least 3ft wide?

Does the ramp have a level landing that is at least 60 inches long, at the top and bottom of each section?

For every 30 inches of rise, is a level landing at least 60 inches long provided?

Is a level landing, at least 60 inches by 60 inches, provided where the ramp changes direction?

If the rise of the ramp is greater than 6 inches and the ramp or landing has a vertical drop-off on either side of the ramp, is edge protection provided?

ELECT-310C Page 9 Rev. 07/2023

ELECT-310C Page 10 Rev. 07/2023

Lifts

Only complete if your polling place has a wheelchair or other lift along the accessible route to the voting area.

Yes No N/A Comments/Remedies: Is the lift operational at the time of this survey?

Is the lift independently operable or can it be made so during Election Day?

Is there 30 inches by 48 inches of clear floor space within the lift?

Are the controls for the lift no higher than 48 inches?

Are the controls useable with one hand without tight grasping, pinching, or twisting?

Is the clear width of the door opening/gate opening at the end of the lift at least 32 inches? If a side door/gate is provided, is the clear opening width at least 42 inches?

Elevators

Only complete if your polling place has an elevator along the accessible route to the voting area.

Yes No N/A Comments/Remedies: Is the elevator door opening at least 3ft wide?

Is there space to maneuver within the elevator, e.g. 51” deep and 68” wide OR 80” deep and 54” wide OR 60” deep and 60” wide?

Are hallway elevator call buttons 48 inches high or lower?

Does the elevator have visible and audible signals in the hallway to indicate the arrival and direction of the elevator car?

Does the elevator have visible and audible signals within the elevator car to indicate the position of the car?

VIRGINIA *

wi DEPARTMENT of ELECTIONS

Lifts

Only complete if your polling place has a wheelchair or other lift along the accessible route to the

voting area.

Yes _| No

Comments/Remedies:

Is the lift operational at the time of this survey?

Is the lift independently operable or can it be made so during Election Day?

Is there 30 inches by 48 inches of clear floor space within the lift?

Are the controls for the lift no higher than 48 inches?

‘Are the controls useable with one hand without tight grasping, pinching, or twisting?

Is the clear width of the door opening/gate opening at the end of the lift at least 32 inches? If a side door/gate is provided, is the clear opening width at least 42 inches?

Only complete if your polling place has an

Elevators

elevator along the acce:

ssible route to the voting area.

Yes__| No

N/A

Comments/Remedies:

Is the elevator door opening at least 3it wide?

Is there space to maneuver within the elevator, e.g. 51” deep and 68” wide OR 80” deep and 54” wide OR 60” deep and 60” wide?

Are hallway elevator call buttons 48 inches high or lower?

Does the elevator have visible and audible signals in the hallway to indicate the arrival and direction of the elevator car?

Does the elevator have visible and audible signals within the elevator car to indicate the position of the car?

ELECT-310C Page 10 Rev. 07/2023

ELECT-310C Page 11 Rev. 07/2023

The polling place has been reviewed according to this checklist. The statements made in this document are accurate and true to the best of my knowledge. Barriers identified in this document will be remedied before Election Day.

Printed Name Signature

Position Date

VIRGINIA *

DEPARTMENT of ELECTIONS

Printed Name Signature

Position Date

ELECT-310C Page 11 Rev. 07/2023

“% ¢

You & Your Guest Are Cordially Invited To The

Southwest Virginia Community College

P gb 2., (3 , Jannat cehetarship LINGLE

oO p.m.

Cedar Bluff, VA 24609

Please RSVP by 10.1.2023 [email protected] oF (276) 964.7351

ea | Gmail Lonzo Lester <lonzo [email protected]>

Fwd: Fwd: OAA in-person workshop

1 message

Lonzo Lester [email protected] Mon, Sep 25, 2023 at 11:41 AM To: Lonzo Lester [email protected]

The Virginia Opioid Abatement Authority Workshop on September 7th!

The In-Person Virginia Opioid Abatement Authority Workshop

Southwest Vii

inia Higher Learning Center in Abingdon

September 7, 2023

The opioid crisis continues to be a critical challenge, affecting families, individuals, and communities across the nation. As leaders, we recognize the urgency of finding effective strategies to combat this crisis and provide support to those in need. The Virginia Opioid Abatement Authority Workshop is an exceptional opportunity for us to come together, learn from experts, and share valuable insights on the most up-to-date approaches for addressing this complex issue.

Here are some of the key highlights from the workshop:

Expert Presentations: Esteemed professionals from the fields of medicine, public health, addiction treatment, and law enforcement will be sharing their knowledge and experience. They provided valuable information about the current state of the opioid crisis, evidence-based practices, and successful intervention models.
Collaborative Discussions: The workshop facilitated interactive discussions and group activities, encouraging participants to share their experiences, challenges, and successes in tackling opioid abuse in their respective areas. This collaborative approach will foster a deeper understanding of the issue and encourage networking among leaders.
Effective Opioid Abatement Strategies: Attendees gained insights into a range of successful opioid abatement strategies that can be tailored to meet the unique needs of our communities. The goal was to equip all participants with actionable steps to implement back home.

4, Resources and Support: The Virginia Opioid Abatement Authority provided attendees with access to valuable resources, research, and ongoing support to assist us in our efforts to combat the opioid crisis effectively.

The workshop was an invaluable experience for all those who are dedicated to making a positive change in our community. Your presence at the event significantly enhanced the quality of discussions and contributed to the development of practical solutions for opioid abatement.

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE

355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800

www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus

Secretary of Natural and Historic Resources Director (804) 698-4020

Jeffrey Hurst Regional Director

September 22, 2023

Mr. Lonzo Lester

County Administrator

Russell County

P O Box 1208

Lebanon, VA 24266

RE: Groundwater Protection Standard (GPS) for Cobalt

Evaluation of Background-based GPS for Cobalt

Russell County Landfill

Solid Waste Permit #258

Dear Mr. Lester:

This letter acknowledges the receipt and review of the County’s Evaluation of Background-based GPS

for Cobalt for the above-listed facility. The report was submitted to the Virginia Department of

Environmental Quality (DEQ) on December 29, 2022 by Draper Aden Associates on behalf of the

County.

The facility has proposed to continue using the calculated background value of 14.7 ug/L as the GPS

value for cobalt. The Department’s statistical review by Mr. Hasan Keceli (enclosed) has determined

that the proposed GPS value for cobalt is acceptable. The facility may use the value of 14.7 ug/L as

the background-based GPS value for cobalt per 9VAC20-81-250.A.6.d.

Please note that the conclusions presented in this letter are based solely on information supplied by the

addressee or their environmental representative. The resulting review of this information was

undertaken in accordance with applicable law, regulations, and DEQ guidance. This letter does not

make or imply a final determination of compliance, nor does it constitute a “case decision,” as defined

by Virginia Code § 2.2-4001, regarding any of the actions undertaken as discussed in this letter.

Pursuant to Virginia Code § 2.2-4001, a “‘case’ or ‘case decision’ means any agency proceeding or

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE 355-A Deadmore Street, Abingdon, Virginia 24210 (276) 676-4800

www_deq. virginia gov ‘Travis A. Voyles Michael S, Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historic Resources Director (804) 698-4020 Jefiey Hurst

Regional Director

September 22, 2023

Mr. Lonzo Lester County Administrator Russell County

P.O Box 1208 Lebanon, VA 24266

RE: Groundwater Protection Standard (GPS) for Cobalt Evaluation of Background-based GPS for Cobalt Russell County Landfill Solid Waste Permit #258

Dear Mr. Lester:

This letter acknowledges the receipt and review of the County’s Evaluation of Background-based GPS for Cobalt for the above-listed facility. The report was submitted to the Virginia Department of Environmental Quality (DEQ) on December 29, 2022 by Draper Aden Associates on behalf of the County.

The facility has proposed to continue using the calculated background value of 14.7 ug/L as the GPS value for cobalt, The Department’s statistical review by Mr. Hasan Keceli (enclosed) has determined that the proposed GPS value for cobalt is acceptable. The facility may use the value of 14.7 ug/L as the background-based GPS value for cobalt per 9VAC20-81-250.A.6.d.

Please note that the conclusions presented in this letter are based solely on information supplied by the addressee or their environmental representative. The resulting review of this information was undertaken in accordance with applicable law, regulations, and DEQ guidance. This letter does not make or imply a final determination of compliance, nor does it constitute a “case decision,” as defined by Virginia Code § 2.2-4001, regarding any of the actions undertaken as discussed in this letter, Pursuant to Virginia Code § 2.2-4001, a “case” or ‘case decision’ means any agency proceeding or

GPS for Cobalt

SWP258 – Russell County Landfill

Page 2 of 2

determination that, under laws or regulations at the time, a named party as a matter of past or present

fact, or of threatened or contemplated private action, either is, is not, or may or may not be (i) in

violation of such law or regulation or (ii) in compliance with any existing requirement for obtaining or

retaining a license or other right or benefit.”

If you have any additional questions regarding the facility’s groundwater monitoring program, please

feel free to contact Mr. John Surber, Groundwater Remediation Specialist, at (276) 608-8574 or

[email protected].

Sincerely,

Stacy A. Bowers

SWRO Land Program Manager

enc: Statistical Review Memo

cc: SW GW File SWP 258

DEQ SWRO: Sandy Crampton, John Surber, Stephan Martin, Stacy Bowers

Carrie Blankenship, Draper Aden Associates/TRC ([email protected])

William Mason-Deese, Draper Aden Associates/TRC ([email protected])

Lonzo Lester, Russell County ([email protected])

ejs46878 Stacy Bowers

GPS for Cobalt SWP258 — Russell County Landfill Page 2 of 2

determination that, under laws or regulations at the time, a named party as a matter of past or present fact, or of threatened or contemplated private action, either is, is not, or may or may not be (i) in violation of such law or regulation or (ii) in compliance with any existing requirement for obtaining or retaining a license or other right or benefit.”

If you have any additional questions regarding the facility’s groundwater monitoring program, please feel free to contact Mr. John Surber, Groundwater Remediation Specialist, at (276) 608-8574 or [email protected]. gov.

Sincerely,

Sant —~ Stacy A. Bowers SWRO Land Program Manager

enc: — Statistical Review Memo

cc: SW GW File SWP 258 DEQ SWRO: Sandy Crampton, John Surber, Stephan Martin, Stacy Bowers Carrie Blankenship, Draper Aden Associates/TRC ([email protected]) William Mason-Deese, Draper Aden Associates/TRC ([email protected]) Lonzo Lester, Russell County ([email protected])

OFFICE OF FINANCIAL

RESPONSIBILITY AND WASTE

PROGRAMS

TO: John Surber

THROUGH: Sanjay Thirunagari

FROM: Hasan Keceli

DATE: July 18, 2023

CC: Geoff Christe

SUBJECT: Statistical Review of Proposed

                                   GPS for Russell County Landfill, Permit  

                                   #258

Per your request, I have reviewed the proposed ground water protection

standard for cobalt at the Russell County Landfill.

Based on the information provided in the report and my review, the proposed

groundwater protection standard for cobalt (14.7 ug/l) is acceptable. If the

facility has any questions, I can be reached at (804) 912-6936.

Department of Environmental OFFICE OF FINANCIAL

RESPONSIBILITY AND WASTE PROGRAMS

TO: John Surber

THROUGH: — Sanjay Thirunagari

FROM: Hasan Keceli He

DATE: July 18, 2023

ce: Geoff Christe

SUBJECT: Statistical Review of Proposed GPS for Russell County Landfill, Permit #258

Per your request, I have reviewed the proposed ground water protection standard for cobalt at the Russell County Landfill

Based on the information provided in the report and my review, the proposed groundwater protection standard for cobalt (14.7 ug/l) is acceptable. If the facility has any questions, I can be reached at (804) 912-6936.

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE

355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800

www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus

Secretary of Natural and Historic Resources Director

(804) 698-4020

Jeffrey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt

Appalachian Power

502 N Allen Avenue

Shreveport, LA 71101-2669

RE: Clinch River Industrial Landfill

Russell County, Virginia

Solid Waste Permit (“SWP”) 223

Minor Modification #020

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has

reviewed the figures, which were submitted as part of a minor modification. These revised

documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1,

and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the

property line for the overall facility. The request has been reviewed for technical adequacy and

regulatory compliance and appear to meet the requirements for Industrial Landfills in §9 VAC 20-

81-100 through 260 and the Part B Permit in §9 VAC 20-81-470.

In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations

(VSWMR, 9 VAC 20-81 et seq.), incorporation of these plans into SWP 223 is a minor

modification requiring director approval. In order to document this modification, please

incorporate a copy of this letter, its attachments, and the following documents into each copy of

SWP 223.

• Permit Minor Modification letter dated September 6, 2023, including Figures 1 & 2.

http://www.deq.virginia.gov/ Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY

SOUTHWEST REGIONAL OFFICE 355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800 www.deq. virginia gov ‘Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historie Resources Director (804) 698-4020, Jeffiey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt Appalachian Power 502 N Allen Avenue Shreveport, LA 71101-2669

RE: Clinch River Industrial Landfill Russell County, Virginia Solid Waste Permit (“SWP”) 223 Minor Modification #020

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has reviewed the figures, which were submitted as part of a minor modification. These revised documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1, and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the property line for the overall facility. The request has been reviewed for technical adequacy and regulatory compliance and appear to meet the requirements for Industrial Landfills in §9 VAC 20- 81-100 through 260 and the Part B Permit in §9 VAC 20-81-470.

In accordance with 9 VAC 20-81-600.F.2.¢. of the Virginia Solid Waste Management Regulations (VSWMR, 9 VAC 20-81 et seq.), incorporation of these plans into SWP 223 is a minor modification requiring director approval. In order to document this modification, please incorporate a copy of this letter, its attachments, and the following documents into each copy of SWP 223.

Permit Minor Modification letter dated September 6, 2023, including Figures 1 & 2.

Clinch River Industrial Landfill

Russell County, Virginia

Minor Modification #020 of SWP 223

September 14, 2023

Page 2

As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of

service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality

ATTN: Division of Land Protection & Revitalization

P.O. Box 1105

Richmond, Virginia 23218

In the event that this decision is served to you by mail, three days are added to that period. Please

refer to Part Two of the rules of the Supreme Court of Virginia, which describes the required

content of the Notice of Appeal, including specification of the Circuit Court to which an appeal is

taken, and additional requirements governing appeals from decisions of administrative agencies.

In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local governing

body of this modification within 90 days of this letter. Mr. Lester is copied on this letter to satisfy

this requirement.

Please note that it is the responsibility of Appalachian Power to obtain any other permits or

authorizations that may be necessary. If there are any questions, please contact Daniel P. Scott,

PE, Solid Waste Permits, at (276) 698-7546 or [email protected].

Sincerely,

Jeffrey L. Hurst

Regional Director

Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 6, 2023

c: Facility File - SWP 223

Stacy Bowers, Land Protection Manager, DEQ-SWRO

Jenny Poland, Solid Waste Permit Coordinator DEQ-CO

Geoff Christe, Groundwater Permit Coordinator DEQ-CO

Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO

Daniel Scott, Permit Writer, DEQ-SWRO

John Surber, Permit Writer, DEQ-SWRO

Stephan Martin, Solid Waste Inspector, DEQ-SWRO

Sandra Crampton, Environmental Specialist, DEQ-SWRO

Mr. Lonzo Lester, Russell County Administrator ([email protected])

mailto:[email protected] vno79457 Jeff.Hurst_signature

Clinch River Industrial Landfill Russell County, Virginia

Minor Modification #020 of SWP 223 September 14, 2023

Page 2

‘As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality ATTN: Division of Land Protection & Revitalization P.O. Box 1105

Richmond, Virginia 23218

In the event that this decision is served to you by mail, three days are added to that period. Please refer to Part Two of the rules of the Supreme Court of Virginia, which describes the required content of the Notice of Appeal, including specification of the Circuit Court to which an appeal is taken, and additional requirements governing appeals from decisions of administrative agencies.

In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local governing body of this modification within 90 days of this letter. Mr. Lester is copied on this letter to satisfy this requirement.

Please note that it is the responsibility of Appalachian Power to obtain any other permits or authorizations that may be necessary. If there are any questions, please contact Daniel P. Scott, PE, Solid Waste Permits, at (276) 698-7546 or daniel.scott@deq. virginia.gov.

Sincerely, y os) s Jeffrey L. Hurst

Regional Director Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 6, 2023

ce: Facility File - SWP 223 Stacy Bowers, Land Protection Manager, DEQ-SWRO Jenny Poland, Solid Waste Permit Coordinator DEQ-CO Geoff Christe, Groundwater Permit Coordinator DEQ-CO Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO Daniel Scott, Permit Writer, DEQ-SWRO John Surber, Permit Writer, DEQ-SWRO Stephan Martin, Solid Waste Inspector, DEQ-SWRO- Sandra Crampton, Environmental Specialist, DEQ-SWRO Mr. Lonzo Lester, Russell County Administrator ([email protected])

September 6, 2023

VIA Email

Mr. Jeffrey Hurst, Regional Director

Virginia Department of Environmental Quality – Southwest Regional Office

Attn: Division of Land Protection and Revitalization

355-A Deadmore Street

Abingdon, Virginia 24210

Subject: Request for Minor Modification 020 (PEEPS Request MIN100)

Clinch River Landfill – Permit No. 223

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit

for the Clinch River Facility-Landfill; SWP 223.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit.

Attached are figures showing the background groundwater monitoring wells within the property/facility

boundary, the compliance wells outside of the waste management boundary but within the property/facility

boundary, and the surveyed disposal unit boundary.

If you have any questions or need additional information, please let me know at [email protected]

Sincerely,

Jill Parker-Witt, P.E.

Environmental Services

ec: John Surber/Dan Scott/Stacy Bowers DEQ

Brian Newton/Tate Jackson, APCo

Jill Parker-Witt

APPALACHIAN POWER

‘An AEP Company

BOUNDLESS ENERGY

September 6, 2023

VIA Email

Mr. Jeffiey Hurst, Regional Director Virginia Department of Environmental Quality — Southwest Regional Office

Attn: Division of Land Protection and Revitalization 355-A Deadmore Street Abingdon, Virginia 24210

Subject: Request for Minor Modification 020 (PEEPS Request MIN100) Clinch River Landfill — Permit No. 223

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit for the Clinch River Facility-Landfill; SWP 223.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit. Attached are figures showing the background groundwater monitoring wells within the property/facility boundary, the compliance wells outside of the waste management boundary but within the property/facility boundary, and the surveyed disposal unit boundary.

Ifyou have any questions or need additional information, please let me know at [email protected]

Jill Parker-Witt, P.E, Environmental Services

ec: John Surber/Dan Scott/Staey Bowers DEQ Brian Newton/Tate Jackson, APCo

@A@A

@A @A

@A@A

CRLE-27R

Carbo Rd

C o

Rd 665

C ar

bo Ch

ur ch

Av e

Train Station

R d

C o

R d

616

C o

R d

61 6

Co Rd 777

MW-1707 MW-1708

MW-1709

MW-1710 MW-1711MW-1712

CRLE-7

CRLE-10

CRLE-27

W-2029W-2031

MW-1601 MW-1602MW-1608

MW-1611 W-2204

MW-1609

Eagle Nest Br

Dumps Cree k

Clinch River

Drawn By: SRS 09/06/2023PROJ: 7650232877

± American Electric Power, Clinch River Plant

Cleveland, Virginia

FIGURE 1 Background Well Locations

2016 aerial imagery obtained from Esri, USDA Farm Service Agency

0 800 1,600 2,400 3,200 Feet

0 200 400 600 800100 Meters

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

POND 2 POND 1

LANDFILL

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

1 6r

ev

B ac

kg ro

un d

W el

ls .m

SYMBOL KEY @A Chattanooga Background Well

@A Rome Background Well

@A Dumps Fault background Well

Stream/Surface Water

Property Boundary/Facility Boundary

Waste Management Boundary

Disposal Unit Boundary

s185463 Typewritten text SWP-223

s185463 Typewritten text SWP-620

s185463 Typewritten text SWP-624

s185463 Typewritten text Reclaim pond

s185463 Line

2016 aeialimagery obtained from Es, USDA Farm Service Agency

Wsp

2030 Fang Waters Re, Suite 300, Knoxville TN 37922

‘SYMBOL KEY

-& Chattanooga Background Well

@ Rome Background Well

4 Dumps Fault background Well

— Stream/Surface Water “TProperty Boundary/Facility Boundary -]Waste Management Boundary

Disposal Unit Boundary

FIGURE 1 Background Well Locations

“everican Elba Powe Cleveland,

@?@? A

A @?

A A

@? @?

@? @?@?

@? @?

@A @A

CRLE-07

CRLE-10

CRLE-27

W-2029W-2031

W-1

W-14

CRLE-12 CRLE-17

CRLE-22

CRLE-23 CRLE-24

CRLE-25

CRLE-26

W-1903

MW-1701

MW-1702

MW-1703

MW-1704

MW-1706

MW-1707

MW-1708

MW-1709

MW-1710 MW-1711MW-1712

MW-1601

MW-1602MW-1608

MW-1611 MW-1609

MW-1603

MW-1604

MW-1605 MW-1610 MW-1606MW-1607

MW-1612

CRLE-27R

W-2204

Mill Crk

Dum ps

Cree k

Ea gle

N es

t B r

Clinch River

± American Electric Power, Clinch River Plant

Cleveland, Virginia

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

X

P on

d1 M

W s

an d

P on

d 2

G W

.m xd

Drawn: SRS 09/06/2023PROJ: 7650232877 0 1,900 3,800

Feet

0 480 960 Meters

@? Chattanooga Background Compliance Well

A Chattanooga Downgradient Compliance Well

@? Rome Background Compliance Well

A Rome Downgradient Compliance Well

@? Dumps Fault Background Compliance Welll

@A Dumps Fault Downgradient Compliance Well

Property Boundary/Facility Boundary Waste Management Boundary Disposal Unit Boundary Stream/Surface Water

Symbol Key FIGURE 2

AEP Clinch River - Regulatory Wells

s185463 Typewritten text SWP 223

s185463 Typewritten text SWP 620

s185463 Typewritten text SWP 624

s185463 Typewritten text Reclaim pond

s185463 Line

Symbar ny la taageoe eee a tanoogs Dov ent Waste Management o omen mmeie © Solaire! poss untsontay feterpatan "Samira at Scrat O errrantttonns Some

Dimon Fae Donat

Wsp

2020 Falling Waters Rd, Suite 200, Knoxvile TN 37922

FIGURE 2 AEP Clinch River - Regulatory Wells

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE

355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800

www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus

Secretary of Natural and Historic Resources Director

(804) 698-4020

Jeffrey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt

Appalachian Power

502 N Allen Avenue

Shreveport, LA 71101-2669

RE: Clinch River CCR Surface Impoundment Pond 1

Russell County, Virginia

Solid Waste Permit (“SWP”) 620

Minor Modification #009

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has

reviewed the figures, which were submitted as part of a minor modification. These revised

documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1,

and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the

property line for the overall facility. The request has been reviewed for technical adequacy and

regulatory compliance and appear to meet the requirements for SWP 620.

In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations

(VSWMR, 9 VAC 20-81 et seq.), incorporation of these plans into SWP 620 is a minor

modification requiring director approval. In order to document this modification, please

incorporate a copy of this letter, its attachments, and the following documents into each copy of

SWP 620.

• Permit Minor Modification letter dated September 7, 2023, including Figures 1 & 2.

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY

SOUTHWEST REGIONAL OFFICE 355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800 www.deq. virginia gov ‘Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historie Resources Director (804) 698-4020, Jefey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt ‘Appalachian Power 502 N Allen Avenue Shreveport, LA 71101-2669

RE: — Clinch River CCR Surface Impoundment Pond 1 Russell County, Virginia Solid Waste Permit (“SWP”) 620 Minor Modification #009

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has reviewed the figures, which were submitted as part of a minor modification, These revised documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1, and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the property line for the overall facility. The request has been reviewed for technical adequacy and regulatory compliance and appear to meet the requirements for SWP 620.

In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations (VSWMR, 9 VAC 20-81 et seq.), incorporation of these plans into SWP 620 is a minor modification requiring director approval. In order to document this modification, please

incorporate a copy of this letter, its attachments, and the following documents into each copy of SWP 620.

Permit Minor Modification letter dated September 7, 2023, including Figures 1 & 2.

Clinch River CCR Surface Impoundment Pond 1

Russell County, Virginia

Minor Modification #009 of SWP 620

September 13, 2023

Page 2

As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of

service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality

ATTN: Division of Land Protection & Revitalization

P.O. Box 1105

Richmond, Virginia 23218

In the event that this decision is served to you by mail, three days are added to that period. Please

refer to Part Two of the rules of the Supreme Court of Virginia, which describes the required

content of the Notice of Appeal, including specification of the Circuit Court to which an appeal is

taken, and additional requirements governing appeals from decisions of administrative agencies.

In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local governing

body of this modification within 90 days of this letter. Mr. Lester is copied on this letter to satisfy

this requirement.

Please note that it is the responsibility of Appalachian Power to obtain any other permits or

authorizations that may be necessary. If there are any questions, please contact Daniel P. Scott,

PE, Solid Waste Permits, at (276) 698-7546 or [email protected].

Sincerely,

  Jeffrey L. Hurst

Regional Director

Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 7, 2023

c: Facility File – SWP 620

Stacy Bowers, Land Protection Manager, DEQ-SWRO

Jenny Poland, Solid Waste Permit Coordinator DEQ-CO

Geoff Christe, Groundwater Permit Coordinator DEQ-CO

Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO

Daniel Scott, Permit Writer, DEQ-SWRO

John Surber, Permit Writer, DEQ-SWRO

Stephan Martin, Solid Waste Inspector, DEQ-SWRO

Sandra Crampton, Environmental Specialist, DEQ-SWRO

Mr. Lonzo Lester, Russell County Administrator ([email protected])

vno79457 Jeff.Hurst_signature

Clinch River CCR Surface Impoundment Pond 1 Russell County, Virginia

Minor Modification #009 of SWP 620 September 13, 2023

Page 2

‘As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality ATTN: Division of Land Protection & Revitalization P.O. Box 1105

Richmond, Virginia 23218

In accordance with 9 VAC 20-81-600.F.2.4., the permittee is required to notify the local governing body of this modification within 90 days of this letter. Mr. Lester is copied on this letter to satisfy this requirement.

Sincerely, Ce» Liang

Jeffrey L. Hurst Regional Director Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 7, 2023

c: Facility File~ SWP 620 Stacy Bowers, Land Protection Manager, DEQ-SWRO Jenny Poland, Solid Waste Permit Coordinator DEQ-CO Geoff Christe, Groundwater Permit Coordinator DEQ-CO Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO Daniel Scott, Permit Writer, DEQ-SWRO John Surber, Permit Writer, DEQ-SWRO Stephan Martin, Solid Waste Inspector, DEQ-SWRO Sandra Crampton, Environmental Specialist, DEQ-SWRO Mr. Lonzo Lester, Russell County Administrator ([email protected])

VIA Email

Mr. Jeffrey Hurst, Regional Director

Virginia Department of Environmental Quality – Southwest Regional Office

Attn: Division of Land Protection and Revitalization

355-A Deadmore Street

Abingdon, Virginia 24210

Subject: Request for Minor Modification to Permit 009 (PEEPS Request MIN101)

Clinch River Pond-1 – Permit No. 620

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit

for the Clinch River Facility-Pond-1; SWP 620.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit.

Attached are figures showing the background groundwater monitoring wells within the property/facility

boundary, and the compliance wells outside of the waste management boundary but within the

property/facility boundary

If you have any questions or need additional information, please let me know at [email protected]

Sincerely,

Jill Parker-Witt, P.E.

Environmental Services

ec: John Surber/Dan Scott/Stacy Bowers DEQ

Brian Newton/Tate Jackson, APCo

Jill Parker-Witt

September 7, 2023

APPALACHIAN POWER

‘An AEP Company

BOUNDLESS ENERGY

September 7, 2023

VIA Email

Mr. Jeffiey Hurst, Regional Director Virginia Department of Environmental Quality — Southwest Regional Office

Attn: Division of Land Protection and Revitalization 355-A Deadmore Street Abingdon, Virginia 24210

Subject: Request for Minor Modification to Permit 009 (PEEPS Request MIN101) Clinch River Pond-1 — Permit No. 620

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit for the Clinch River Facility-Pond-1; SWP 620.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit. Attached are figures showing the background groundwater monitoring wells within the property/facility boundary, and the compliance wells outside of the waste management boundary but within the property/facility boundary

Ifyou have any questions or need additional information, please let me know at [email protected]

Jill Parker-Witt, P.E, Environmental Services

ec: John Surber/Dan Scott/Staey Bowers DEQ Brian Newton/Tate Jackson, APCo

@A@A

@A @A

@A@A

CRLE-27R

Carbo Rd

C o

Rd 665

C ar

bo Ch

ur ch

Av e

Train Station

R d

C o

R d

616

C o

R d

61 6

Co Rd 777

MW-1707 MW-1708

MW-1709

MW-1710 MW-1711MW-1712

CRLE-7

CRLE-10

CRLE-27

W-2029W-2031

MW-1601 MW-1602MW-1608

MW-1611 W-2204

MW-1609

Eagle Nest Br

Dumps Cree k

Clinch River

Drawn By: SRS 09/06/2023PROJ: 7650232877

± American Electric Power, Clinch River Plant

Cleveland, Virginia

FIGURE 1 Background Well Locations

2016 aerial imagery obtained from Esri, USDA Farm Service Agency

0 800 1,600 2,400 3,200 Feet

0 200 400 600 800100 Meters

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

POND 2 POND 1

LANDFILL

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

1 6r

ev

B ac

kg ro

un d

W el

ls .m

SYMBOL KEY @A Chattanooga Background Well

@A Rome Background Well

@A Dumps Fault background Well

Stream/Surface Water

Property Boundary/Facility Boundary

Waste Management Boundary

Disposal Unit Boundary

s185463 Typewritten text SWP-223

s185463 Typewritten text SWP-620

s185463 Typewritten text SWP-624

s185463 Typewritten text Reclaim pond

s185463 Line

2016 aeialimagery obtained from Es, USDA Farm Service Agency

Wsp

2030 Fang Waters Re, Suite 300, Knoxville TN 37922

‘SYMBOL KEY

-& Chattanooga Background Well

@ Rome Background Well

4 Dumps Fault background Well

— Stream/Surface Water “TProperty Boundary/Facility Boundary -]Waste Management Boundary

Disposal Unit Boundary

FIGURE 1 Background Well Locations

“everican Elba Powe Cleveland,

@?@? A

A @?

A A

@? @?

@? @?@?

@? @?

@A @A

CRLE-07

CRLE-10

CRLE-27

W-2029W-2031

W-1

W-14

CRLE-12 CRLE-17

CRLE-22

CRLE-23 CRLE-24

CRLE-25

CRLE-26

W-1903

MW-1701

MW-1702

MW-1703

MW-1704

MW-1706

MW-1707

MW-1708

MW-1709

MW-1710 MW-1711MW-1712

MW-1601

MW-1602MW-1608

MW-1611 MW-1609

MW-1603

MW-1604

MW-1605 MW-1610 MW-1606MW-1607

MW-1612

CRLE-27R

W-2204

Mill Crk

Dum ps

Cree k

Ea gle

N es

t B r

Clinch River

± American Electric Power, Clinch River Plant

Cleveland, Virginia

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

X

P on

d1 M

W s

an d

P on

d 2

G W

.m xd

Drawn: SRS 09/06/2023PROJ: 7650232877 0 1,900 3,800

Feet

0 480 960 Meters

@? Chattanooga Background Compliance Well

A Chattanooga Downgradient Compliance Well

@? Rome Background Compliance Well

A Rome Downgradient Compliance Well

@? Dumps Fault Background Compliance Welll

@A Dumps Fault Downgradient Compliance Well

Property Boundary/Facility Boundary Waste Management Boundary Disposal Unit Boundary Stream/Surface Water

Symbol Key FIGURE 2

AEP Clinch River - Regulatory Wells

s185463 Typewritten text SWP 223

s185463 Typewritten text SWP 620

s185463 Typewritten text SWP 624

s185463 Typewritten text Reclaim pond

s185463 Line

Symbar ny la taageoe eee a tanoogs Dov ent Waste Management o omen mmeie © Solaire! poss untsontay feterpatan "Samira at Scrat O errrantttonns Some

Dimon Fae Donat

Wsp

2020 Falling Waters Rd, Suite 200, Knoxvile TN 37922

FIGURE 2 AEP Clinch River - Regulatory Wells

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE

355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800

www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus

Secretary of Natural and Historic Resources Director

(804) 698-4020

Jeffrey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt

Appalachian Power

502 N Allen Avenue

Shreveport, LA 71101-2669

RE: Clinch River CCR Surface Impoundment Pond 2

Russell County, Virginia

Solid Waste Permit (“SWP”) 624

Minor Modification #004

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has

reviewed the figures, which were submitted as part of a minor modification. These revised

documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1,

and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the

property line for the overall facility. The request has been reviewed for technical adequacy and

regulatory compliance and appear to meet the requirements for SWP 624.

In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations

(VSWMR, 9 VAC 20-81 et seq.), incorporation of these plans into SWP 624 is a minor

modification requiring director approval. In order to document this modification, please

incorporate a copy of this letter, its attachments, and the following documents into each copy of

SWP 624.

• Permit Minor Modification letter dated September 7, 2023, including Figures 1 & 2.

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY

SOUTHWEST REGIONAL OFFICE 355-A Deadmore Street, Abingdon, Virginia 24210

(276) 676-4800 www.deq. virginia gov ‘Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historie Resources Director (804) 698-4020, Jeffey Hurst

Regional Director

September 13, 2023

Ms. Jill Parker-Witt ‘Appalachian Power 502 N Allen Avenue Shreveport, LA 71101-2669

RE: Clinch River CCR Surface Impoundment Pond 2 Russell County, Virginia Solid Waste Permit (“SWP”) 624 Minor Modification #004

Dear Ms. Parker-Witt:

The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has reviewed the figures, which were submitted as part of a minor modification. These revised documents delineate the individual boundaries of SWP 223 Industrial Landfill, SWP 620 Pond 1, and SWP 624 Pond 2 and revise the aggregate individual facility boundaries to extend to the property line for the overall facility. ‘The request has been reviewed for technical adequacy and regulatory compliance and appear to meet the requirements for SWP 624.

In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations (VSWMR, 9 VAC 20-81 ef seq.), incorporation of these plans into SWP 624 is a minor modification requiring director approval. In order to document this modification, please

incorporate a copy of this letter, its attachments, and the following documents into each copy of SWP 624.

Permit Minor Modification letter dated September 7, 2023, including Figures 1 & 2.

Clinch River CCR Surface Impoundment Pond 2

Russell County, Virginia

Minor Modification #004 of Permit SWP 624

September 13, 2023

Page 2

As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of

service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality

ATTN: Division of Land Protection & Revitalization

P.O. Box 1105

Richmond, Virginia 23218

In the event that this decision is served to you by mail, three days are added to that period. Please

refer to Part Two of the rules of the Supreme Court of Virginia, which describes the required

content of the Notice of Appeal, including specification of the Circuit Court to which an appeal is

taken, and additional requirements governing appeals from decisions of administrative agencies.

In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local governing

body of this modification within 90 days of this letter. Mr. Lester is copied on this letter to satisfy

this requirement.

Please note that it is the responsibility of Appalachian Power to obtain any other permits or

authorizations that may be necessary. If there are any questions, please contact Daniel P. Scott,

PE, Solid Waste Permits, at (276) 698-7546 or [email protected].

Sincerely,

  Jeffrey L. Hurst

Regional Director

Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 7, 2023

c: Facility File - SWP 624

Stacy Bowers, Land Protection Manager, DEQ-SWRO

Jenny Poland, Solid Waste Permit Coordinator DEQ-CO

Geoff Christe, Groundwater Permit Coordinator DEQ-CO

Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO

Daniel Scott, Permit Writer, DEQ-SWRO

John Surber, Permit Writer, DEQ-SWRO

Stephan Martin, Solid Waste Inspector, DEQ-SWRO

Sandra Crampton, Environmental Specialist, DEQ-SWRO

Mr. Lonzo Lester, Russell County Administrator ([email protected])

vno79457 Jeff.Hurst_signature

Clinch River CCR Surface Impoundment Pond 2 Russell County, Virginia

Minor Modification #004 of Permit SWP 624 September 13, 2023

Page 2

‘As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of service of this decision to initiate an appeal of this decision, by filing notice with:

Michael Rolband, Director

Virginia Department of Environmental Quality ATTN: Division of Land Protection & Revitalization P.O. Box 1105

Richmond, Virginia 23218

Sincerely,

Jeffrey L. Hurst

Regional Director Southwest Regional Office

Attachment: Permit Minor Modification letter dated September 7, 2023

c: Facility File - SWP 624 Stacy Bowers, Land Protection Manager, DEQ-SWRO Jenny Poland, Solid Waste Permit Coordinator DEQ-CO Geoff Christe, Groundwater Permit Coordinator DEQ-CO Kathryn Perszyk, Land Protection and Revitalization Director, DEQ-CO Daniel Scott, Permit Writer, DEQ-SWRO John Surber, Permit Writer, DEQ-SWRO Stephan Martin, Solid Waste Inspector, DEQ-SWRO Sandra Crampton, Environmental Specialist, DEQ-SWRO Mr. Lonzo Lester, Russell County Administrator ([email protected])

VIA Email

Mr. Jeffrey Hurst, Regional Director

Virginia Department of Environmental Quality – Southwest Regional Office

Attn: Division of Land Protection and Revitalization

355-A Deadmore Street

Abingdon, Virginia 24210

Subject: Request for Minor Modification 004 (PEEPS Request MIN102)

Clinch River Pond-2– Permit No. 624

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit

for the Clinch River Facility-Pond-2; SWP 624.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit.

Attached are figures showing the background groundwater monitoring wells within the property/facility

boundary, and the compliance wells outside of the waste management boundary but within the

property/facility boundary.

If you have any questions or need additional information, please let me know at [email protected]

Sincerely,

Jill Parker-Witt, P.E.

Environmental Services

ec: John Surber/Dan Scott/Stacy Bowers DEQ

Brian Newton/Tate Jackson, APCo

September 7, 2023

Jill Parker-Witt

APPALACHIAN POWER

‘An AEP Company

BOUNDLESS ENERGY

September 7, 2023

VIA Email

Mr. Jeffrey Hurst, Regional Director

Virginia Department of Environmental Quality ~ Southwest Regional Office Attn: Division of Land Protection and Revitalization

355-A Deadmore Street

Abingdon, Virginia 24210

Subject Request for Minor Modification 004 (PEEPS Request MIN102) Clinch River Pond-2- Permit No. 624

Dear Mr. Hurst:

Appalachian Power Company’s Clinch River Plant requests a minor modification of the solid waste permit for the Clinch River Facility-Pond-2; SWP 624.

Specifically, we are requesting the recognition of the property boundary as the facility boundary for this unit. Attached are figures showing the background groundwater monitoring wells within the property/facility boundary, and the compliance wells outside of the waste management boundary but within the property/facility boundary.

If you have any questions or need additional information, please let me know at [email protected] Sincerely, Gee Panrkenr—Wett

Jill Parker-Witt, P.E. Environmental Services

John Surber/Dan Scott/Stacy Bowers DEQ Brian Newton/Tate Jackson, APCo

@A@A

@A @A

@A@A

CRLE-27R

Carbo Rd

C o

Rd 665

C ar

bo Ch

ur ch

Av e

Train Station

R d

C o

R d

616

C o

R d

61 6

Co Rd 777

MW-1707 MW-1708

MW-1709

MW-1710 MW-1711MW-1712

CRLE-7

CRLE-10

CRLE-27

W-2029W-2031

MW-1601 MW-1602MW-1608

MW-1611 W-2204

MW-1609

Eagle Nest Br

Dumps Cree k

Clinch River

Drawn By: SRS 09/06/2023PROJ: 7650232877

± American Electric Power, Clinch River Plant

Cleveland, Virginia

FIGURE 1 Background Well Locations

2016 aerial imagery obtained from Esri, USDA Farm Service Agency

0 800 1,600 2,400 3,200 Feet

0 200 400 600 800100 Meters

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

POND 2 POND 1

LANDFILL

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

1 6r

ev

B ac

kg ro

un d

W el

ls .m

SYMBOL KEY @A Chattanooga Background Well

@A Rome Background Well

@A Dumps Fault background Well

Stream/Surface Water

Property Boundary/Facility Boundary

Waste Management Boundary

Disposal Unit Boundary

s185463 Typewritten text SWP-223

s185463 Typewritten text SWP-620

s185463 Typewritten text SWP-624

s185463 Typewritten text Reclaim pond

s185463 Line

2016 aeialimagery obtained from Es, USDA Farm Service Agency

Wsp

2030 Fang Waters Re, Suite 300, Knoxville TN 37922

‘SYMBOL KEY

-& Chattanooga Background Well

@ Rome Background Well

4 Dumps Fault background Well

— Stream/Surface Water “TProperty Boundary/Facility Boundary -]Waste Management Boundary

Disposal Unit Boundary

FIGURE 1 Background Well Locations

“everican Elba Powe Cleveland,

@?@? A

A @?

A A

@? @?

@? @?@?

@? @?

@A @A

CRLE-07

CRLE-10

CRLE-27

W-2029W-2031

W-1

W-14

CRLE-12 CRLE-17

CRLE-22

CRLE-23 CRLE-24

CRLE-25

CRLE-26

W-1903

MW-1701

MW-1702

MW-1703

MW-1704

MW-1706

MW-1707

MW-1708

MW-1709

MW-1710 MW-1711MW-1712

MW-1601

MW-1602MW-1608

MW-1611 MW-1609

MW-1603

MW-1604

MW-1605 MW-1610 MW-1606MW-1607

MW-1612

CRLE-27R

W-2204

Mill Crk

Dum ps

Cree k

Ea gle

N es

t B r

Clinch River

± American Electric Power, Clinch River Plant

Cleveland, Virginia

2030 Falling Waters Rd, Suite 300 Knoxville TN 37922

D oc

um en

t P at

h: P

:\G IS

\A E

P _C

lin ch

_R iv

er \P

on d1

_N E

S \M

X D

s
22

11 30

P on

d 1

N E

S R

ev 1

\F ig

X

P on

d1 M

W s

an d

P on

d 2

G W

.m xd

Drawn: SRS 09/06/2023PROJ: 7650232877 0 1,900 3,800

Feet

0 480 960 Meters

@? Chattanooga Background Compliance Well

A Chattanooga Downgradient Compliance Well

@? Rome Background Compliance Well

A Rome Downgradient Compliance Well

@? Dumps Fault Background Compliance Welll

@A Dumps Fault Downgradient Compliance Well

Property Boundary/Facility Boundary Waste Management Boundary Disposal Unit Boundary Stream/Surface Water

Symbol Key FIGURE 2

AEP Clinch River - Regulatory Wells

s185463 Typewritten text SWP 223

s185463 Typewritten text SWP 620

s185463 Typewritten text SWP 624

s185463 Typewritten text Reclaim pond

s185463 Line

Symbar ny la taageoe eee a tanoogs Dov ent Waste Management o omen mmeie © Solaire! poss untsontay feterpatan "Samira at Scrat O errrantttonns Some

Dimon Fae Donat

Wsp

2020 Falling Waters Rd, Suite 200, Knoxvile TN 37922

FIGURE 2 AEP Clinch River - Regulatory Wells

COMMONWEALTH of VIRGINIA

Compensation Board

P.O. Box 710

Richmond, Virginia 23218-0710

 JEFFREY PALMORE                           CRAIG BURNS 

              CHAIRMAN                                STACI HENSHAW 
                             EX-OFFICIO MEMBERS 



   ROBYN DE SOCIO                         
  EXECUTIVE SECRETARY

September 15, 2023

EMAIL MEMORANDUM

TO: The Honorable Fred Clark, President, Virginia Sheriffs’ Association The Honorable Shannon Taylor, President, Virginia Association of Commonwealth’s

Attorneys The Honorable Jody Acosta, President-Elect, Treasurers’ Association of Virginia The Honorable J.B. Timberlake II, President, Commissioners of the Revenue Association of Virginia The Honorable Teresa Dobbins, President, Virginia Court Clerks’ Association

Derek Almarode, President, Virginia Association of Regional Jails Michelle Gowdy, Executive Director, Virginia Municipal League

Dean Lynch, Executive Director, Virginia Association of Counties

FROM: Robyn M. de Socio, Executive Secretary

RE: Overview of Compensation Board Funding Contained in the 2023 General Assembly Special Session I Approved Budget (Amendments to the FY24 Budget)

Attached please find an overview of budget amendments affecting Constitutional Officers and the Compensation Board contained in the 2023 General Assembly Special Session I Approved

Budget. Based upon our analysis, this overview presents items that directly affect Constitutional Officers and/or Aid to Localities funding on their behalf.

These amendments are the result of the budget conference agreement approved by the House and Senate during the 2023 Special Session I on Wednesday, September 6, 2023 and approved by Governor Youngkin on Thursday, September 14, 2023.

Please feel free to contact Charlotte Lee or me should you need additional information or have any questions concerning the enclosed summary.

Attachment cc: Compensation Board Members The Honorable Margaret “Lyn” McDermid, Secretary of Administration Compensation Board Staff Kelly Richards, Analyst, Department of Planning and Budget John Jones, Executive Director, Virginia Sheriffs’ Association Amanda Howie, Executive Director, Virginia Association of Commonwealth’s Attorneys Jane Chambers, Director, Commonwealth’s Attorneys’ Services Council Alan Albert, O’Hagan Meyer

Patrice Lewis, Gentry Locke Joseph Horbal, Legislative Coordinator, Commissioners of the Revenue Association of Virginia Michael Edwards, Kemper Consulting

Janet Areson, Virginia Municipal League Katie Boyle, Virginia Association of Counties

s:/biennial budget FY23-24/2023 GA Special Session I/budget bill/fy24 approved bud bill amendmens 9-23 association ltr

JEFFREY PALMORE

ROBYN DE SOCIO

COMMONWEALTH OF VIRGINIA

Compensation Board

P.O, Box 710 Richmond, Virginia 23218-0710

September 15, 2023

EMAIL MEMORANDUM

TO:

FROM,

RE:

The Honorable Fred Clark, President, Virginia Sheriffs’ Association ‘The Honorable Shannon Taylor, President, Virginia Association of Commonwealth’s Attorneys

The Honorable Jody Acosta, President-Elect, Treasurers’ Association of Virginia The Honorable J.B. Timberlake II, President, Commissioners of the Revenue Association of Virginia

‘The Honorable Teresa Dobbins, President, Virginia Court Clerks’ Association

Derek Almarode, President, Virginia Association of Regional Jails

Michelle Gowdy, Executive Director, Virginia Municipal League

Dean Lynch, Executive Director, Virginia Association of Counties

Robyn M. de Socio, Executive Secretary

Overview of Compensation Board Funding Contained in the 2023 General Assembly Special Session I Approved Budget (Amendments to the FY24 Budget)

‘Attached please find an overview of budget amendments affecting Constitutional Officers and the Compensation Board contained in the 2023 General Assembly Special Session I Approved Budget. Based upon our analysis, this overview presents items that directly affect Constitutional Officers and/or Aid to Localities funding on their behatf.

Please feel free to contact Charlotte Lee or me should you need additional information or have any questions concerning the enclosed summary.

Attachment

cc:

Compensation Board Members ‘The Honorable Margaret “Lyn” McDermid, Secretary of Administration

Compensation Board Staff

Kelly Richards, Analyst, Department of Planning and Budget

John Jones, Executive Director, Virginia Sheriffs’ Association

‘Amanda Howie, Executive Director, Virginia Association of Commonwealth’s Attorneys

Jane Chambers, Director, Commonwealth’s Attorneys’ Services Council

‘Alan Albert, O’Hagan Meyer

Patrice Lewis, Gentry Locke

Joseph Horbal, Legislative Coordinator, Commissioners of the Revenue Association of Virginia Michael Edwards, Kemper Consulting

Janet Areson, Virginia Municipal League

Katie Boyle, Virginia Association of Counties

‘5,/lennal budget FY23-24/2023 GA Special Session budget bilfy24 approved bud bil amendmens 9-23 association tr

CRAIG BURNS: STACI HENSHAW

OVERVIEW OF COMPENSATION BOARD FUNDING

INCLUDED IN APPROVED 2023 SPECIAL SESSION I

BUDGET AMENDMENTS TO FY24

September 15, 2023

FY24 Budget Bill (Chapter 1) Budget Amendments

All Constitutional Officers

• An additional 2% across-the-board salary increase for Constitutional Officers, Regional Jail

Superintendents, Finance Directors and their Compensation Board funded employees, is

approved effective December 1, 2023, provided the governing body uses such funds to

support salary increases;

• Additional funding of $41,850 in FY24 to support qualified and unfunded participation in

each funded career development program as identified in the FY23 budget cycle (breakdown

provided in office specific details provided below) is approved effective December 1, 2023;

• Additional funding of $5.95 million in FY24 to support restoration of prior reductions to

unfunded salaries resulting from prior budget reductions (breakdown provided in office

specific details below) is approved effective December 1, 2023;

• No additional funding was included to support the additional cost of policy-based salary

increases due to population increases for Constitutional Officers that met a population-based

threshold in FY23.

Sheriffs and Regional Jails

• Funding of $7,579,057 in FY24 is approved to restore salary progression differentials for

Compensation Board-funded deputies/jail officers that are ranked above entry-level,

maintaining the 4.56% differential for entry-level sworn positions with a year or more of

service, maintaining the further 9.3% salary differential for ranked deputies/officers in

Grades 9 to 11 (including Master Deputy and Master Jail Officer program participants), and

maintaining the further 16.8% differential for ranked deputies/officers in Grades 12-14;

ranked and tenured sworn deputy/jail officer positions with current salaries below the new

minimum salaries at each classification level will be increased to the new ranked minimum

effective December 1, 2023. Funding also includes maintaining compression-based

increases provided August 1, 2022 for tenured sworn deputies/officers on top of the higher

salary levels created by the restoration of salary progression differentials (new minimum

salary levels for ranked positions), also effective December 1, 2023.

• Funding of $1,026,952 in FY24 is approved to support 40 sworn entry-level corrections

positions and 4 partially funded medical and treatment positions to staff additional Board of

Local and Regional Jails approved capacity in the Piedmont Regional Jail, effective December

1, 2023;

• Funding of $726,367 in FY24 is approved to consolidate the population-based salary levels

of all Sheriffs in localities with populations less than 70,000 into one grouping at the higher

bracket currently assigned to localities with population of 40,000 to 69,999, effective

December 1, 2023;

• Additional funding of $25,953 in FY24 is approved to support additional participation in the

Sheriffs’ Career Development Program based on qualified and unfunded additional

participation identified in FY23 Budget request submissions, effective December 1, 2023.

OVERVIEW OF COMPENSATION BOARD FUNDING INCLUDED IN APPROVED 2023 SPECIAL SESSION I BUDGET AMENDMENTS TO FY24

September 15, 2023

FY24 Budget Bill (Chapter 1) Budget Amendments

All Constitutional Officers

An additional 2% across-the-board salary increase for Constitutional Officers, Regional Jail Superintendents, Finance Directors and their Compensation Board funded employees, is approved effective December 1, 2023, provided the governing body uses such funds to support salary increases;

Additional funding of $41,850 in FY24 to support qualified and unfunded participation in each funded career development program as identified in the FY23 budget cycle (breakdown provided in office specific details provided below) is approved effective December 1, 2023;

Additional funding of $5.95 million in FY24 to support restoration of prior reductions to unfunded salaries resulting from prior budget reductions (breakdown provided in office specific details below) is approved effective December 1, 2023;

No additional funding was included to support the additional cost of policy-based salary increases due to population increases for Constitutional Officers that met a population-based threshold in FY23.

Sheriffs and Regional Jails

Funding of $7,579,057 in FY24 is approved to restore salary progression differentials for Compensation Board-funded deputies/jail officers that are ranked above entry-level, maintaining the 4.56% differential for entry-level sworn positions with a year or more of service, maintaining the further 9.3% salary differential for ranked deputies/officers in Grades 9 to 11 (including Master Deputy and Master Jail Officer program participants), and maintaining the further 16.8% differential for ranked deputies/officers in Grades 12-14; ranked and tenured sworn deputy/jail officer positions with current salaries below the new minimum salaries at each classification level will be increased to the new ranked minimum. effective December 1, 2023. Funding also includes maintaining compression-based increases provided August 1, 2022 for tenured sworn deputies/officers on top of the higher salary levels created by the restoration of salary progression differentials (new minimum salary levels for ranked positions), also effective December 1, 2023.

Funding of $1,026,952 in FY24 is approved to support 40 sworn entry-level corrections Positions and 4 partially funded medical and treatment positions to staff additional Board of Local and Regional Jails approved capacity in the Piedmont Regional Jail, effective December 1, 2023;

Funding of $726,367 in FY24 is approved to consolidate the population-based salary levels of all Sheriffs in localities with populations less than 70,000 into one grouping at the higher bracket currently assigned to localities with population of 40,000 to 69,999, effective December 1, 2023;

Additional funding of $25,953 in FY24 is approved to support additional participation in the Sheriffs’ Career Development Program based on qualified and unfunded additional participation identified in FY23 Budget request submissions, effective December 1, 2023.

Jails

• Funding of $1,429,779 in FY24 and language is provided to increase the inmate per diem

payment for every local-responsible inmate housed in a local or regional jail on or after

December 1, 2023, by an additional $1 per day, from the current rate of $4 per day to $5

per day. This rate change will impact per diem payments beginning with the fourth quarter

payment in FY24 for inmates housed in December, 2023 and January and February, 2024;

• Reduced funding of $160,345 is associated with the impact of additional staffing in

Piedmont Regional Jail and a corresponding elimination of the jail’s partial exemption from

federal overhead recovery.

Commonwealth’s Attorneys

• Funding of $3,964,746 in FY24 is provided to support targeted salary increases for

Compensation Board-funded Assistant Commonwealth’s Attorneys to establish parity with

salaries of Public Defenders, increasing entry-level Assistant Attorney I and career

prosecutor positions by 11.98%, Assistant Attorney II positions by 25.68%, Assistant

Attorney III positions by 13.51%, and Assistant Attorney IV positions by 26.1%, effective

December 1, 2023.

Circuit Court Clerks

• Funding of $597,507 in FY24 is provided to support targeted salary increases for

Compensation Board-funded Circuit Court Clerk staff to establish parity with salaries of

District Court Clerks, increasing salaries of positions in Pay Bands 1 and 2 by 4.59% and

positions in Pay Band 4 by 2.51%, effective December 1, 2023;

• Additional funding of $3,543 in FY24 is approved to support additional participation in the

Deputy Circuit Court Clerks’ Career Development Program based on qualified and unfunded

additional participation identified in FY23 Budget request submissions.

• A technical amendment is included to correct the Circuit Court Clerks’ population-based

salary table to reflect the additional $1,250 increase that was previously implemented

August 1, 2022.

Treasurers

• Funding of $1,988,433 in FY24 is approved to restore the salaries of all remaining unfunded

deputy treasurer positions effective December 1, 2023;

• Additional funding of $8,269 in FY24 is approved to support additional participation in the

Treasurers’ Career Development Program based on qualified and unfunded additional

participation identified in FY23 Budget request submissions.

Finance Directors

• No program specific changes were included in the approved budget amendments for FY24.

Commissioners

• Funding of $931,301 in FY24 is approved to restore the salaries of all remaining unfunded

deputy commissioners of the revenue effective December 1, 2023;

Jails

Funding of $1,429,779 in FY24 and language is provided to increase the inmate per diem payment for every local-responsible inmate housed in a local or regional jail on or after December 1, 2023, by an additional $1 per day, from the current rate of $4 per day to $5 per day. This rate change will impact per diem payments beginning with the fourth quarter Payment in FY24 for inmates housed in December, 2023 and January and February, 2024;

Reduced funding of $160,345 is associated with the impact of additional staffing in Piedmont Regional Jail and a corresponding elimination of the jail’s partial exemption from federal overhead recovery.

ommonwealt!

Attorn

Funding of $3,964,746 in FY24 is provided to support targeted salary increases for Compensation Board-funded Assistant Commonwealth’s Attorneys to establish parity with salaries of Public Defenders, increasing entry-level Assistant Attorney I and career prosecutor positions by 11.98%, Assistant Attorney II positions by 25.68%, Assistant Attorney III positions by 13.51%, and Assistant Attorney IV positions by 26.1%, effective December 1, 2023.

ircuit Court Clerk:

Funding of $597,507 in FY24 is provided to support targeted salary increases for Compensation Board-funded Circuit Court Clerk staff to establish parity with salaries of District Court Clerks, increasing salaries of positions in Pay Bands 1 and 2 by 4.59% and Positions in Pay Band 4 by 2.51%, effective December 1, 2023;

Additional funding of $3,543 in FY24 is approved to support additional participation in the Deputy Circuit Court Clerks’ Career Development Program based on qualified and unfunded additional participation identified in FY23 Budget request submissions.

A technical amendment is included to correct the Circuit Court Clerks’ population-based salary table to reflect the additional $1,250 increase that was previously implemented August 1, 2022.

Treasurers:

Funding of $1,988,433 in FY24 is approved to restore the salaries of all remaining unfunded deputy treasurer positions effective December 1, 2023;

Additional funding of $8,269 in FY24 is approved to support additional participation in the Treasurers’ Career Development Program based on qualified and unfunded additional participation identified in FY23 Budget request submissions.

Finance Directors No program specific changes were included in the approved budget amendments for FY24.

Commissioners

Funding of $931,301 in FY24 is approved to restore the salaries of all remaining unfunded deputy commissioners of the revenue effective December 1, 2023;

�� Additional funding of $4,085 in FY24 is approved to support additional participation in the

Deputy Commissioners of the Revenue Career Development Program based on qualified and

unfunded additional participation identified in FY23 Budget request submissions.

Administration

• Additional positions associated with staffing the increased capacity in Piedmont Regional Jail

have been added to the position count table.

• A technical amendment was included to correct an error in the position count table to

accurately reflect positions approved for a jail expansion project impacting inmate bed

capacity and new behavioral health case manager and partially funded medical and

treatment positions included in the current budget.

Additional funding of $4,085 in FY24 is approved to support additional participation in the Deputy Commissioners of the Revenue Career Development Program based on qualified and unfunded additional participation identified in FY23 Budget request submissions.

Administratior

Additional positions associated with staffing the increased capacity in Piedmont Regional Jail have been added to the position count table.

A technical amendment was included to correct an error in the position count table to accurately reflect positions approved for a jail expansion project impacting inmate bed capacity and new behavioral health case manager and partially funded medical and treatment positions included in the current budget.

HEALTH EDUCATION

AND RESOURCE FAIR

DATE:

Saturday, October 14, 2023

TIME:

9:30am-2:00pm

WHERE:

Dante Crossings Entrance Foyer, 508 Bunchtown Road Dante VA 24237 Rear Handicap access

Blood Pressure Checks, Blood Sugar Checks,

and Health Education provided by ETSU

Medical Resources provided by Appalachian Highlands Care Network, part of Ballad Health

For more information contact Lou Wallace 276-254-3809 email: [email protected]

QUILLEN

COLLEGE of MEDICINE EAST TENNESSEE STATE UNIVERSITY

'{:; ·�o

HEALTH EDUCATION AND RESOURCE FAIR

DATE:

Saturday, October 14, 2023

TIME:

9:30am-2:00pm

Dante Crossings Entrance Foyer, 508 Bunchtown Road Dante VA 24237 Rear Handicap access

Blood Pressure Checks, Blood Sugar Checks, and Health Education provided by ETSU

Medical Resources provided by Appalachian Highlands Care Network, part of Ballad Health

For more information contact Lou Wallace 276-254-3809 email: lou.wallaceérussellcountyva.us

QUILLEN > ~~ NS COLLEGE of MEDICINE APPALACHIAN HIGHLANDS EAST TENNESSEE STATE UNIVERSITY CARE NETWORK

Russell County BOS VDOT Update October 2, 2023

Board Action Requests

The Residency reiterates the following request:

The Coal Committee authorized $100,000 in funds for repairs to Route 615 (from Chaney Creek to Back Valley) at its April 13, 2023, meeting. If the Board has not already done so, a resolution by the Board allocating the coal severance tax funds to the work on the route is needed. A resolution adopting the

overall coal road pian is acceptable with a copy of the coal road plan referenced in - and attached - to the resolution with the Route 615 project shown in the plan.

Maintenance Activities - Completed

Maintenance crews are actively involved in a variety of activities including: Maintenance work (spreading gravel, blading) was conducted on routes 609, 622, 678 and 721, © Shoulder repairs were completed on portions of Routes 19 and 74. A slide was repaired on Route 67. © Ditching and pipe clearing operations were completed portions of Routes 80, 631, 632, 646, 656 and 782, Replacement of a 80 foot long 36” diameter pipe on Route 640 and a 36" pipe on Route 615 have been completed, Replacement of a 60" pipe on Route 600 was initiated the week of 9/27 and should be

completed that week,

Boom Ax / Tree Trimming operations were completed on portions for the following routes: 58, 614, 633, 682, 700 and 706.
Pothole patching was completed on portions of routes 80, 663 and 795,

Pipes were cleared on Route 652

Roadside mowing operations for the season have begun, the third mowing cycle on primary routes is

underway and secondary routes will be mowed as needed.

ies - Planned

Maintenance Acti

Slope stabilization / slide repair on Route 621. This work as a ‘time of year’ restriction on it which prevents work from being done during certain months due to environmental concems.
Boom ax work on various routes throughout the County. ‘+ Pothole patching on routes throughout the County as weather and workload allow.

Pavement Repairs (machine patching) on Route 615 (CST funded — See Board request above)

‘+ Debris removal on various routes (down trees and rocks/slides).

Removal of dead trees on Routes 80 (Hayter’s Gap), 71, and 65.
618 Rabbit Ridge - Grader patch paved section latter this summer,
Pipe replacement at various locations throughout the County, including routes in Back Valley, Grassy Creek, and Route 613 (near Tumbez Hollow).

Ditching at various locations through the County.

Streambank stabilization on Routes 613 (Moccasin Valley) and 664 (Artrip)

Drainage / slope stabilization in the median of Route 19 (Bypass) near Coal Tipple Hollow,

Rural Rustic / 6 Year Plan Projects Work on Blanch Davis Road (Route 606) has been completed,

Work on a one-mile segment of Lower Copper Creek (Route 678) has been completed.

North Cedar Acres is a small project (adding approximately 370 feet) has been initiated and is complete with the exception of paving. Paving will be completed this after a drainage issue is resolved adjacent to the proposed pavement.

Non — VDOT Projects

Pure Salmon Project

No new information to report this month,

Three Rivers Destination Center

No new activity this month on this project.

2023 Resurfacing

‘The following routes will be resurfaced (asphalt overlay) during the 2023 paving season:

Route 80: _ Intersection with Route 67 for a distance 0.4 miles south of Route 67 Route 611: Intersection with Route 609 to intersection with Route 685.

Route 622; Buchanan County to intersection with Route 624

Route 624: Buchanan County to 0.2 miles south of intersection with Route 843 Route 646; Intersection with Route 637 for a distance 0.8 miles south of Route 637 Route 678: Intersection with Route 680 for a distance 1.1 miles east of Route 680 Route 732: Intersection with Route 615 to dead end

Route 740; Intersection with Route 640 to intersection with Route 645

Route 845; 0.35 mile loop off Alternate Route 58

Route 1201: intersection with Route 62 to dead end

Route 1202: Intersection with Route 1206 to intersection with Route 82

Route 1203: Intersection with Route 1206 to intersection with Route 82

Route 1203; Intersection with Route 82 to intersection with Route 1205,

Route 1204; Intersection with Route 1206 to Route intersection with Route 1205

Route 1205: Intersection with Route 696 to intersection with Route 1204 Route 1206: Intersection with Route 1202 to intersection with Route 1204 Route 1207: Intersection with Route 1208 to intersection with Route 1206 Route 1208: Intersection with Route 1207 to dead end

The following routes will be resurfaced (latex overlay) during the 2023 paving season:

Route 603: Intersection with Route 643 to Tazewell County line Route 640: Intersection with Route 740 for a distance of 2,5 miles Route 662: Intersection with Route 82 to intersection with Route 740 Route 666: Intersection with Route 626 to intersection with Route 615 Route 764: Intersection with Route 19 to dead end

Route 782: intersection with Route 19 to dead end

Route 821: Intersection with Route 660 to dead end

Route 854: Intersection with Route 764 to dead end

Route 878: Intersection with Route 873 to dead end

Route 904; Intersection with Route 19 to dead end

Route 906: Intersection with Route 904 to dead end

Route 911: Intersection with Route 883 to dead end

Route 919: Intersection with Route 883 to dead end

Route 929: Intersection with Route 904 to intersection with Route 904 Route 998: Intersection with Route 99 to Haber Drive

Route 999: Intersection with Route 998 to dead end

Route 1060: intersection with Route 19 to dead end

Route 1061: Intersection with Route 1060 to dead end

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

For Help Call 211 or Visit www.211.0rg

United Way of MENU OUR PROFESSIONAL

Q Southwest Virginia worK —pevevopmenr DUNATED=ta Contact Login

THIS WAY FORWARD

PURCHASE TICKETS

Ticket Option (| puRcHASE Tickets)

( sup to Footer iTENT 2 Quantity

I THs SECTION 2023 RURAL

Overview Keynotes Oct. 26 and 27, 2023 Reception Southwest Virginia Higher Education Center Workshops 1 Partnership Circle, Abingdon, Virginia 24210

Planning Committee Early Bird tickets available!

presenter Bios The $95 discounted rate for both days will only be available for a short of amount of time, so get your tickets today! Select the Day 1

Sponsors and Day 2 combined ticket and your discount will be shown in cart.

Digital Toolkit The Rural Summit brings together leaders, practitioners, educators,

Registration Help and community members to explore proven strategies for building

resilient and prosperous communities.

Last year’s Rural Summit saw more than 300 attendees engaged in interactive sessions and keynotes that explored how school readiness, mental wellness, and workforce development are central to our region’s success. This year’s summit will build on those learnings, with a focus on data-informed strategies that can lift

rural communities and move our region forward.

Day one of the 2023 Rural Summit features several key notes and an evening reception, and day two includes multiple workshop sessions running concurrenty. Use the navigation to the left to

explore this two-day conference and we hope to see you there!

SKIPTO FOOTER [TENT Sponsorships Available!

BLACKSBURG OFFICE: 108 South Park Drive

Blacksburg, Virginia 24060

(540) 552‐7322

CONTACT: Gordon B. Jones, CPA

Member

[email protected]

September 22, 2023

County of Russell, Virginia Attention: Mr. Lonzo Lester, County Administrator

and Members of the Board P.O. Box 1208 Lebanon, Virginia 24266

Dear Mr. Lester and Members of the Board of Supervisors:

We are pleased to confirm our understanding of the services we are to provide for County of Russell, Virginia for the year ended June 30, 2023.

Audit Scope and Objectives

We will audit the financial statements of the governmental activities, the business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of County of Russell, Virginia as of and for the year ended June 30, 2023. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement County of Russell, Virginia’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to County of Russell, Virginia’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis.
Schedules related to pension and OPEB funding progress.

The budgetary comparison information, presented as RSI, will be subjected to the auditing procedures applied in audit of the basic financial statements and we will provide an opinion on it in relation to the financial statements, as a whole.

RoBINSON, FARMER, Cox AssociATes, PLLC

Certified Public Accountants

CPAs | ConsuLTaNnts

September 22, 2023

County of Russell, Virginia

Attention: Mr. Lonzo Lester, County Administrator and Members of the Board

P.O. Box 1208

Lebanon, Virginia 24266

Dear Mr. Lester and Members of the Board of Supervisors:

We are pleased to confirm our understanding of the services we are to provide for County of Russell, Virginia for the year ended June 30, 2023.

Audit Scope and Objectives

We will audit the financial statements of the governmental activities, the business-type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of County of Russell, Virginia as of and for the year ended June 30, 2023. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MDEA), to supplement County of Russell, Virginia’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to County of Russell, Virginia’s RS! in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis.
Schedules related to pension and OPEB funding progress.

BLACKSBURG OFFICE: Contact: 108 South Park Drive Gordon B. Jones, CPA Blacksburg, Virginia 24060 Member

(540) 552-7322 [email protected]

We have also been engaged to report on supplementary information other than RSI that accompanies County of Russell, Virginia’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements

Schedule of expenditures of federal awards.
Other supplementary information.

In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

Introductory section
Other statistical information

The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:

 Internal control over financial reporting and compliance with provisions of laws, regulations,

contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.

 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit

We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Specifications for Audits of Counties, Cities, and Towns issued by the Auditor of Public Accounts of the Commonwealth of Virginia; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to

Schedule of expenditures of federal awards.
Other supplementary information.

Introductory section
Other statistical information

Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit

express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. The component unit Russell County Public Service Authority will not be audited by Robinson, Farmer, Cox Associates. As such, amounts included in the County of Russell, Virginia financial statements will be based on the financial statements of the Russell County. We will request written representations from

express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

the Russell County Industrial Development Authority’s auditor and will obtain their most recent peer review report in order to make reference to the separately issued report. We will also request written representations from your attorneys as part of the engagement.

We have identified the following significant risk(s) of material misstatement as part of our audit planning:

 Management override of controls and revenue recognition are considered significant risks in nearly all audit engagements.

 Recognition and reporting of amounts related to leases are considered significant due to the implementation of GASB Statement No. 87 required for fiscal year 2022.

 Risk related to items identified in the prior management recommendation letter.

 Risks related to material adjustments to the 2022 financial statements. The risk was reported as findings in the 2022 Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.

Our audit of financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control

We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions.
The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

We have identified the following significant risk(s) of material misstatement as part of our audit planning:

Management override of controls and revenue recognition are considered significant risks in nearly all audit engagements.
Recognition and reporting of amounts related to leases are considered significant due to the implementation of GASB Statement No. 87 required for fiscal year 2022.
Risk related to items identified in the prior management recommendation letter.

«Risks related to material adjustments to the 2022 financial statements. The risk was reported as findings in the 2022 Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.

Our audit of financial statements does not relieve you of your responsibilities. Audit Procedures—internal Control

We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

Audit Procedures—Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of County of Russell, Virginia’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of County of Russell, Virginia’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on County of Russell, Virginia’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services

Financial Statement and SEFA Preparation

We will also assist in preparing the financial statements, schedule of expenditures of federal awards (SEFA), and related notes of County of Russell, Virginia in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined, and other items as listed below. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Agreed-Upon Procedures (APA and DEQ)

You will agree to the procedures referenced in the Specifications for Audits of Counties, Cities, and Towns issued by the Auditor of Public Accounts relative to the comparative report transmittal forms and sheriff’s internal control and procedures related to municipal solid waste facilities and/or storage tanks in accordance with the Code of Virginia and will acknowledge that the procedures to be performed are appropriate for the intended purpose of the engagement, which is Applying

Audit Procedures—Compliance

‘As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of County of Russell, Virginia’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

Other Services Financial Statement and SEFA Preparation

Agreed-Upon Procedures (APA and DEQ)

Agreed-Upon Procedures in accordance with requirements as specified in the Uniform Financial Reporting Manual, the Virginia Sheriff’s Accounting Manual and mandates by the Environmental Protection Agency and the Virginia Department of Environmental Quality. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the AICPA. Those standards require that we obtain your written agreement to the procedures to be applied and your acknowledgement that those procedures are appropriate for the intended purpose of the engagement, as described in this letter. A refusal to provide such agreement and acknowledgement will result in our withdrawal from the engagement. No other parties will be requested to agree to the procedures and acknowledge that the procedures performed are appropriate for their purpose. We make no representation that the procedures we will perform are appropriate for the intended purpose of the engagement or for any other purpose.

Because the agreed-upon procedures do not constitute an examination or review, we will not express an opinion or conclusion on the subject matter. In addition, we have no obligation to perform any procedures beyond those to which you agree.

We will issue written reports on completion of our engagement that list the procedures performed and our findings. Our reports will be addressed to the County of Russell, Virginia and appropriate agencies. If we encounter restrictions in performing our procedures, we will discuss the matter with you. If we determine the restrictions are appropriate, we will disclose the restrictions in our report. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. You understand that the reports are intended solely for the information and use of the Auditor of Public Accounts, the Virginia DEQ, and the County of Russell, Virginia and should not be used by anyone other than these specified parties.

There may exist circumstances that, in our professional judgement, will require we withdraw from the engagement. Such circumstances include the following:

 You refuse to provide written agreement to the procedures and acknowledge that they are

appropriate for the intended purpose of the engagement.

 You fail to provide requested written representations, or we conclude that there is sufficient doubt about the competence, integrity, ethical values, or diligence of those providing the written representations, or we conclude that the written representations provided are otherwise not reliable.

 We determine that the description of the procedures performed or the corresponding findings are

misleading in the circumstances of the engagement.

 We determine that restrictions on the performance of procedures are not appropriate.

An agreed-upon procedures engagement is not designed to detect instances of fraud or noncompliance with laws or regulations; however, should any such matters come to our attention, we will communicate them in accordance with professional standards and applicable law. In addition, if in connection with this engagement, matters come to our attention that contradict the subject matter, we will communicate such matters to you.

You are responsible for the subject matter to which our agreed-upon procedures are applied. In addition, you are responsible for providing us with (1) access to all information of which you or the appropriate party are aware that is relevant to the performance of the agreed-upon procedures on

We will issue written reports on completion of our engagement that list the procedures performed and our findings. Our reports will be addressed to the County of Russell, Virginia and appropriate agencies. If we encounter restrictions in performing our procedures, we will discuss the matter with you. If we determine the restrictions are appropriate, we will disclose the restrictions in our report. ‘Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. You understand that the reports are intended solely for the information and use of the Auditor of Public Accounts, the Virginia DEQ, and the County of Russell, Virginia and should not be used by anyone other than these specified parties.

There may exist circumstances that, in our professional judgement, will require we withdraw from the engagement. Such circumstances include the following:

You refuse to provide written agreement to the procedures and acknowledge that they are appropriate for the intended purpose of the engagement.

You fail to provide requested written representations, or we conclude that there is sufficient doubt about the competence, integrity, ethical values, or diligence of those providing the written representations, or we conclude that the written representations provided are otherwise not reliable.

We determine that the description of the procedures performed or the corresponding findings are misleading in the circumstances of the engagement.

We determine that restrictions on the performance of procedures are not appropriate.

‘An agreed-upon procedures engagement is not designed to detect instances of fraud or noncompliance with laws or regulations; however, should any such matters come to our attention, we will communicate them in accordance with professional standards and applicable law. In addition, if in connection with this engagement, matters come to our attention that contradict the subject matter, we will communicate such matters to you.

the subject matter, (2) additional information that we may request from the appropriate party for the purpose of performing the agreed-upon procedures, and (3) unrestricted access to persons within the entity from whom we determine it necessary to obtain evidence relating to performing those procedures.

At the conclusion of our engagement, we will require certain written representations in the form of a representation letter from management that, among other things, will confirm management’s responsibility for the subject matter in accordance with the Uniform Financial Reporting Manual, the Virginia Sheriff’s Manual, and mandates of the Environmental Protection Agency and the Virginia Department of Environmental Quality.

Virginia Retirement System Examination

We will examine management’s assertion that the census data reported to the Virginia Retirement System (“VRS”) by the County of Russell, Virginia during the year ended June 30, 2023, is complete and accurate. The objectives of our examination are to (1) obtain reasonable assurance about whether management’s assertion that the census data reported to the VRS is free from material misstatement based on the requirements to be met by participants in the VRS as defined by the VRS and the Board of Trustees’ plan provisions as mandated in the Code of Virginia Section 51.1-136; and (2) to express an opinion as to whether management’s assertion that the census data reported to the VRS is fairly stated, in all material respects.

Our examination will be conducted in accordance with attestation standards established by the AICPA. Accordingly, it will include examining, on a test basis, management’s records and other procedures to obtain evidence necessary to enable us to express our opinion. We will issue a written report upon completion of our examination. Our report will be addressed to County of Russell, Virginia and the Auditor of Public Accounts of the Commonwealth of Virginia. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion. If our opinion is other than unmodified, we will discuss the reasons with you in advance. If for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or may withdraw from this engagement.

Because of the inherent limitations of an examination engagement, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the examination is properly planned and performed in accordance with the attestation standards.

We will plan and perform the examination to obtain reasonable assurance about whether management’s assertion that the census data reported to the VRS is free from material misstatement, based on the requirements to be met by participants in the VRS as defined by the VRS and the Board of Trustees’ plan provisions as mandated in the Code Section of Virginia Section 51.1-136. Our engagement will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors, known and suspected fraud, noncompliance with laws or regulations, or internal control deficiencies, that may exist. However, we will inform you of any known and suspected fraud, noncompliance with laws or regulations, internal control deficiencies identified during the engagement and uncorrected misstatements that come to our attention, unless clearly trivial.

We understand that you will provide us with the information required for our examination and that you are responsible for the accuracy and completeness of that information. We may advise you about appropriate criteria or assist in the preparation of the subject matter, but the responsibility for the subject matter remains with you.

Virginia Retirement System Examination

We will plan and perform the examination to obtain reasonable assurance about whether management’s assertion that the census data reported to the VRS is free from material misstatement, based on the requirements to be met by participants in the VRS as defined by the VRS and the Board of Trustees’ plan provisions as mandated in the Code Section of Virginia Section 51.1-136. Our ‘engagement will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors, known and suspected fraud, noncompliance with laws or regulations, or internal control deficiencies, that may exist. However, we will inform you of any known and suspected fraud, noncompliance with laws or regulations, internal control deficiencies identified during the engagement and uncorrected misstatements that come to our attention, unless clearly trivial.

Management is responsible for the presentation of the census data described above in accordance with the requirements described above; and for selecting the criteria and determining that such criteria are suitable, will be available to intended users, and are appropriate for the purpose of the engagement. Management is responsible for, and agree to provide us with, a written assertion about whether the presentation of the census data described above is presented in accordance with the requirements described above. Failure to provide such an assertion will result in our withdrawal from the engagement. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the measurement, evaluation, or disclosure of the subject matter; (2) additional information that we may request for the purpose of the examination; and (3) unrestricted access to persons within the entity from whom we determine it necessary to obtain evidence.

At the conclusion of the engagement, you agree to provide us with certain written representations in the form of a representation letter.

Responsibilities of Management for the Financial Statements and Single Audit

Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America, with the oversight of those charged with governance; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related- party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

At the conclusion of the engagement, you agree to provide us with certain written representations in the form of a representation letter.

Responsibilities of Management for the Financial Statements and Single Audit

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review prior to final fieldwork.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP).
You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other

We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

As an attest client, Robinson, Farmer, Cox Associates cannot retain your documents on your behalf. This is in accordance with the ET 1.295.143 of the AICPA Code of Professional Conduct. County of Russell, Virginia is responsible for maintaining its own data and records.

ShareFile and Engagement Organizer are used solely as a method of exchanging information and are not intended to store County of Russell, Virginia’s information. At the end of the engagement, Robinson, Farmer, Cox Associates will provide County of Russell, Virginia with a copy (in an agreed- upon format) of deliverables and data related to the engagement.

Upon completion of the engagement, data and other content will either be removed from the ShareFile and Engagement Organizer portals or become unavailable to Robinson, Farmer, Cox Associates within a reasonable time frame as determined by our internal record retention policy.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the county; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Robinson, Farmer, Cox Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Auditor of Public Accounts of the Commonwealth of Virginia (the APA) or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Robinson, Farmer, Cox Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

Engagement Administration, Fees, and Other

We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the APA. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Gordon B. Jones, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately October 2, 2023.

Our fee for these services will be $75,000. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. It also assumes, the books do not require significant adjustments and that the consultant’s files support the amounts posted to the books. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.

Reporting

We will issue written reports upon completion of our Single Audit. Our reports will be addressed to management and the Board of Supervisors of County of Russell, Virginia. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to County of Russell, Virginia and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,

Robinson, Farmer, Cox Associates

Reporting

us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,

Robinson, Farmer, Cox Associates

OI- A

RESPONSE:

This letter correctly sets forth the understanding of County of Russell, Virginia.

Management signature:

Title:

Governance signature:

Title:

RESPONSE: This letter correctly sets forth the understanding of County of Russell, Virginia.

‘Management signature:

Title:

Governance signature:

Title:

              Russell County Proposal (09/22/23)

Migration Services Include the following:

Preliminary Setup of Old AS/400, Including adding Object Connect Software, additional Print Transform Support, and adding necessary program fixes for successful migration of data.

Setting up Operations Consoles for the new system and installing the latest Application of Cumulative, Hiper, Data Base, Java, Print, HTTP TCP Services Packs. Included in this is the application of Object Connect software to allow for data transfer.

Initial Testing and Transferal of BAI software, including User and Application Libraries and necessary certificates for authentication. Migration of DMV Certification and Setup. Total System Backup of System and Application package.

Hardware setup and Testing of the Bright software before the Final installation and discussion of any new features. Includes talking with Bright to verify product validity and make them aware of turnover date so they can appropriate keys for specified software.

Arrange a specified time to Setup and Migrate all Security Data, User Profiles and Libraries. Entire System Backups of the old AS/400 as well as the new Power 10. Test all areas of application the following business day to validate successful migration.

Provision of Continued AS/400 Assistance for System Operational Support and Analysis, including setup of network printers and iSeries Client Setup and Operations. Assistance in Backup and Disaster/ Recovery Procedures. Continued Technical Support.

Russell County Proposal (09/22/23)

Migration Services Include the following:

Preliminary Setup of Old AS/400, Including adding Object Connect Software, additional Print Transform Support, and adding necessary program fixes for successful migration of data.

Provision of Continued AS/400 Assistance for System Operational Support and Analysis, including setup of network printers and iSeries Client Setup

and Operations. Assistance in Backup and Disaster/ Recovery Procedures. Continued Technical Support.

Russell County

IBM Power System S1014 Proposal

9105-41B, 4-Core POWER10

Billy Schonauer

Summit Business Associates, Inc.

577 Southlake Blvd

Richmond, VA 23236

804-379-8990

[email protected]

September 25, 2023

BY Summit Business A Dssociates

Russell County

IBM Power System S1014 Proposal 9105-41B, 4-Core POWER10

Billy Schonauer

Summit Business Associates, Inc. 577 Southlake Bivd

Richmond, VA 23236 804-379-8990 [email protected]

epiem( er

IBM Power S1014 Scale-out server

Solution Summary

Hardware: Power S1014 9105-41B

• Rackmount

• IBM i V7.4

• 4-core 3.8Ghz Power 10 Processor

• 1-core licensed (26,575 CPW)

• 32GB Memory

• (2) 800TB NVMe Flash Drives

• Mirrored

• 800TB Usable after parity protection

• NVMe backplane

• DVD- USB attached

• 1x 4-Port 1GB Ethernet

• 1x PCIe SAS Adapter EJ10

• Redundant Power- 1200W (110V)

• 3yr 24x7 Expert Care Advanced Uplift

Tape Drive

• TS2270 LTO 7 SAS Tape Drive

• 2m HD SAS cable

• 3yr 24x7 HW Warranty Uplift

IBM Software

• IBM i V7.4
• 15 Concurrent Users • P05 Software Tier • IBM Licensed Programs Transfer- No Charge • 3 year 24x7 SWMA

Notes:

IBM Global Financing is available for 12, 24, 36, and 60 month terms

Migration Services provided by Paul Faris and billed separately

B Business A

IBM Power S1014 Scale-out server

Associates

Solution Summary

rd 0 OFCOM Oro

Racmoin
1Mi © “leore (in) )Polier “1)Proce!lor
leore licen’ ed 1: 1011 \CP . Memor . Me (la‘1 Drive! «© Mirrored . ale aller parilZiproleciion © 00Me raciplane e« DOD avacied . Por! 1)() Eleme © “OPCle “AD Adapier E11

Redindan’ Pol er © (Ir TTD Etper’Care Ad’anced ‘pli Dri . LUO AL) ape Drie . m OD UA" calle . r arran()\ \plii Tr Mi m Concirren: erl PY -olare ier IM Licen‘ed Pro-ram® cran‘ier’0 Crarie ear 000 MA
10M “loval ‘inancin” ia ‘aila’le or and 1 mon 7

Mir ration er‘ ice’ pro! ided “1 Pa‘ ‘ari’iand ‘illed ‘eparalel

Quick Glance Upgrade Comparison

Existing Proposed HARDWARE SPECIFICATIONS 8202-E4D 9105-41B

Processor Generation Power 7 Power 10

Processor Feature EPCK EPG0

CPW Rating- Maximum 28,400 106,300

CPW w/ 1-core licensed 7,100 26,575

Rack Form Factor NO YES

Memory 8GB 32GB

Disk

     Total Raw 556GB 1.6TB 

     Protection- RAID  RAID5 Mirrored 

     Total Usable after parity protection 415GB 800GB

Tape Device LTO 5 LTO 7

DVD YES YES

Redundant Power 1925W 1200W

SOFTWARE SPECIFICATIONS

IBM i V7.1 V7.4

QU1 Query for iSeries YES YES

WQE DB2 WebQuery for System i NO NO

WDS IBM Rational Dev Studio for i YES YES

WE2 Web Enablement for i5/OS YES YES

XW1 iSeries Access YES YES

ST1 IBM DB2 Query Manager and SQL Kit YES YES

BY Summit

Business A Da ssociates Quick Glance Upgrade Comparison

mo cd HARDWARE SPECIFICATIONS ED n Proce! Tor | eneralion Pover Power Proce!ior ‘ealtre EPC EP. CPO Rain’ Matim=m n n cP. ‘core licen’ ed D Rac. orm | ac or ° E Memor: oi al Ra nt Pro‘eclion RAID. RAID Mirrored ‘o/al (aie aller pariilproeciion ‘ape De ice Lio Lo DoD E E Redi ndan’ Po! er SOFTWARE SPECIFICATIONS 1Mi i i er or iverie E E E Dou 0 etn ferior oitiem i ° ° DO 10M Rajional Del dio lori E E Ee! Enallemen ‘ori 10. E E erie Acce E E IM Doo Ofer Mana’er and 00L ii E E

IBM Power S1014 Scale-out server

Pricing Summary System & Software:

Component Description Sale Price

9105-41B IBM Power S1014, 4-Core with 3yr 9x5 HW Warranty $21,600.00

3580-H7S TS2270 Tape Drive External with 3yr 9x5 HW Warranty $5,360.00

5770-SS1 IBM i V7.4 1-core licensed, 15 Users, 3yr 24x7 SWMA $10,745.00
Total $37,705.00

Hardware Warranty Uplift & Extended SWMA:

3 years 24x7 IBM Advanced Expert Care for 9105-41B $667.00

3 years 24x7 IBM Onsite HW Warranty Uplift for 3580-H7S $995.00

3 years 24x7 IBM i SW Maintenance for V7.4 (P05 SW Tier) Included Total $1,662.00

Estimated Shipping $912.00

IBM Hardware, Software, Maintenance- Total $40,279.00

IBM Global Financing- 36 month FMV lease option *estimate $1,199/mo.

Peripherals:

Rack Tripp Lite SmartRack 12U Mid-Depth Rack Enclosure Cabinet $695.00

Tapes IBM LTO 6 Tape Cartridges- 10pk $370.00

Estimated Shipping $325.00

Total $1,390.00

Terms and Conditions *Prices are afforded to Summit Business Associates by IBM and are subject to change
*Prices are valid to 10/31/2023 *Shipping Estimates Provided

This proposal is intended solely for use by Russell County. It contains confidential and privileged material. Any review, transmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than Russell County is prohibited.

B Summit Business: A PAssociates IBM Power S1014 Scale-out server

Pricing Summary

System & Software:

Component Description Sale Price 9105-418 IBM Power $1014, 4-Core with 3yr 9x5 HW Warranty $21,600.00 3580-H7S 152270 Tape Drive External with 3yr 9x5 HW Warranty $5,360.00 5770-SS1__IBMi V7.4 1-core licensed, 15 Users, 3yr 24x7 SWMA. $10,745.00

Total $37,705.00

Hardware Warranty Uplift & Extended SWMA:

3 years 24x7 IBM Advanced Expert Care for 9105-418 $667.00 3 years 24x7 IBM Onsite HW Warranty Uplift for 3580-H7S $995.00 3 years 24x7 IBM i SW Maintenance for V7.4 (POS SW Tier) Included Total $1,662.00 Estimated Shipping $912.00 IBM Hardware, Software, Maintenance- Total $40,279.00

1BM Global Financing- 36 month FMV lease option *estimate _$1,199/mo.

Peripherals: Rack Tripp Lite SmartRack 12U Mid-Depth Rack Enclosure Cabinet $695.00 Tapes IBM LTO 6 Tape Cartridges- 10pk $370.00 Estimated Shipping. $325.00 Total $1,390.00

Terms and Conditions

Prices are afforded to Summit Business Associates by IBM and are subject to change “Prices are valid to 10/31/2023 *Shipping Estimates Provided

IBM Power Systems S1014 9105-41B Upgrade Proposal

Quote# BS081022SC

Agreed to: Agreed to:

Russell County Summit Business Associates, Inc.

By:________________________________

By:_________________________________

Authorized Signature Authorized Signature

Name: _____________________________

(type or print)

Name:______________________________

(type or print)

Date: ______________________________

Date: _______________________________

BY Summit Business A Da ssociates IM~ I mM

A reed 0 A reed 0 Riirell Cont mil) tine 1A‘ Tociaie Inc:

I I A. ioriied (ii nalire A lloriied Liinallire

ame amet

pe or print pe or print

Dae Dae

COMMONWEALTH of VIRGINIA.

obtain ometToR Virginia Department of Fire Programs Pe ee Nicholas Nanna ‘adminsteation

DEPUTY DIRECTOR

September 5, 2023 161

Lonzo Lester

County Administrator, Russell. 137 Highland Drive Suite B Lebanon, VA 24266

Dear Mr. Lester:

‘The Virginia Departm

ent of Fire Pr is in receipt of the jurisdiction’s FY- 2023 Annual Report. eat of ie Pog ge eosin 00% of 1S E2024 locaton

“The annual submission of supporting documentation such as invoices and/or receipts are not required but highly recommended for expenses listed on the annual report.

Please be advised that starting in 2019 VDEP began routine audits of the localities ATL grant files. Localities selected to be audited will be notified directly with instructions on the information required and submission details.

fyou have any questions, feel free to contact me at my office 804-249-1954 or via email at Deshaun [email protected]

Deshaun Steele, Ir Grants Analyst

Enclosure

41008 Technology Patk Drive, Glen Allen, VA 23059-4600 Phone: (804) 371-0220 or Fax: (804) 371-3444 ‘www.vafire.com

Commonwealth of Virginia ‘Department of Fire Programs

yy-20 24 FIRE PROGRAMS FUND DISBURSEMENT AGREEMENT

“This Agreement, made effective as of the 1 day of July, by the DEPARTMENT OF FIRE PROGRAMS (the “Agency") Gnd the LOCALITY noted below (the “Receiving Locality”), governs the distribution ‘and use of the Receiving Locality’s annual entitlement from the Fire Programs Fund ("the rund”), as provided for in §38.2-40% of the Code of Virginia as amended (the “Statute”)-

WHEREAS, the Statute in effect as of the date first written above is incorporated herein by reference; and

WHEREAS, the Receiving Locality s thereunder required to execute a “Fire Programs

Fund Disbursement Agreement” and Forward same to the Agency as a condition ofreceiving

any allocation or disbursement from the Fund; & D

NOW, THEREFORE, in consideration of the forogoing and of the mutual covenants ynerein set forth, the parties hereto agree 8s follows:

Representations of the ‘Agency. The Agency yepresents that the Agency is duly conganized and the Executive Director duly appointed by the Governor and ‘confirmed by the ores) Assembly as provided for by the Code lof Virginia, and that the Execut

ive Director or Genessjgnee is duly auvhorized to enter into tis agreement.

8 & e i” 6 € 5 Ec Fd & 3

2, Representations of the Receiving Locality. The Receiving Locality represen’s nay (ite authorized representative whose SEPA‘ ‘appears below has read and understands ct rcnced sections of the Statute and any POSE We petitions adopted thereunder, (D) it agrees ¥6 ve eply with all applicable provisions of the Oiefate and any Policies & Definitions adopted ‘thereunder, sorreaing the use of such funds and all report iad audit requirements and © tis duly authorized to ieente this Agreement and to perform its rpligations hereunder and has taken all necessary action to Suthotize such execution and performance.

3, Availability of Funds. Itis ‘understood and agreed by the parties herel ‘that the "AGENCY shall be bound hereunder “only to the extent of the funds ‘available or which may hereafter become available for the purposes of hes Agreement, The Recipient shall deposit funds in an interest- pearing account or normal risk and ‘with a demand restriction, }fany, not ‘exceeding 30 calendar days until they are needed. The Recipient ‘must be able to account for both the ‘principal and the interest amounts.

712014

AUG 35 20: Administration

Page 1 of 2

Merger; Severability; Governing Law. ‘This writing constitutes the entire Agreement beteen the patties, supersedes any existing agreement or understanding, oral or written, relative to the matters contained herein, and may be modified only in a writing executed by all parties hereto.

If any provision of this Agreement is determined to be invalid by a court of competent juvisdietion, it shall not render the remaining portions of this Agreement void or unenforceable, This “Agreement shall in respects be governed by the laws of the Commonwealth of Virginia.

5: Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument.

IN WITENESS WHERKOF, the parties hereto have by their duly authorized representatives executed this Agreement effective as of the date first written above, intending to be bound thereby.

Commonwealth of Virginia. Department of Fire Programs

Ahad Sgr

Deshaun Steele Grants Analyst

BY: =

RECEIVING LOCALITY: _Russgll County,

‘Name of Locality me 9 [e332 [52 ature [23k ran ‘LonzoLester genent of FIFE Pred! Name pep" a: 3 County Administrator qu 30 We Title von-r.09 “ fice 287 Highland Drive Suite B acirninistt2l ‘Adhess, Lebanon, VA 24266 _ 137 Highland Drive Suite B MaNN8 “Lebanon, VA 24266 OO So E-mail ‘Telephone Address: [email protected] ‘Number: ____ 276-889-8000

712014 Page 2 of 2

Wed, September 20, 2023

Total Amount: 95,029.00 Agy CDS Offset No Amt. Amount 960 95,029.00 0.00 Tot 960 95,029.00

13557558

159575-57 139575-57 139575 -57

13957557

13257558

Commonwealth of Virginia

EDI Remittance Detail

0.00 1@24ATL167 09/12/2023

(Jeu lnel

Bell | Ql 914-4104

Number

Trace Number 8;

Voucher Number

00007071 1024

| call Bevery | 663-5187 3

TOWN A

Clinch River Little League Post office Box 1126

Castlewood, VA 24224 Bob Salyers, President

League Id # 3461104

Fed. Id# 54-1350161

September 8, 2023

Russell County Board of Supervisors

Lou Ann Wallace, Chairperson

1137 Highland Drive Suite A

Lebanon,Va.24266

Dear Supervisors:

RE: Request for funding for 2024/2025

We are in receipt of the letter dated February 7, 2023 from your office asking for certain reports for your Board to review during your budget deliberations, they have been Included as attachments to this submission and are labeled attachment #1 and attachment #2.

Attachment #1 is a copy of our fiscal budget that is adopted at our annual membership

meeting in September, it reflects the amount budgeted as income and expenses in the column labeled 2023 and in the column to the right it reflects the actual income and expenses through

April 28, 2023. It also reflects the previous five (S) years of our League finances. Please keep in

mind that these figures are connected with all of our fields and facilities which is the one at the park in Castlewood and three (3) at the fairground complex and one in St. Paul. We do not

account for them separately. Attachment #2 reflects what the costs are associated with by line

item income and expense. If you have any questions about either of these feel free to call.

In regard to our request for funding to the park this year, we would respectfully ask for an increase In the amount that the Board normally sends to us. They are new costs that have

arisen in this year that needs to be addressed, such as the extra costs of the field being used by the Castlewood High School for High School varsity and other divisions of such, practicing and

playing there. Extra costs have been from more use of field conditioner than usual, bathroom supplies, extra wear and tear on the equipment, etc. We are going to be installing a new score

board at the facility, and a real big problem is the necessity to conduct some major work on the drainage in the out fields and parking area where a water problem has existed for a long time. It

is gradually getting worse each day. A new construction of tennis courts is going to cause us to

have to rearrange parking in the complex, which also complicates the drainage problem. The

facility is also In need of some repairs structurally and cosmetically which we hope to put in this coming fiscal year improvement plan.

Clinch River Little League Post office Box 1126 Castlewood, VA 24224 Bob Salyers, President

League Id # 3461104 Fed. Id # 54-1350161

September 8, 2023

Russell County Board of Supervisors Lou Ann Wallace, Chairperson 1137 Highland Drive Suite A Lebanon, Va. 24266 RE: Request for funding for 2024/2025

Dear Supervisors:

We are in receipt of the letter dated February 7, 2023 from your office asking for certain reports for your Board to review during your budget deliberations, they have been included as attachments to this submission and are labeled attachment #1 and attachment #2.

Attachment #11 is a copy of our fiscal budget that is adopted at our annual membership meeting in September, it reflects the amount budgeted as income and expenses in the column labeled 2023 and in the column to the right it reflects the actual income and expenses through April 28, 2023. It also reflects the previous five (5) years of our League finances. Please keep in mind that these figures are connected with all of our fields and facilities which Is the one at the park in Castlewood and three (3) at the fairground complex and one in St. Paul. We do not account for them separately. Attachment #2 reflects what the costs are associated with by line- item income and expense. if you have any questions about either of these feel free to call.

In regard to our request for funding to the park this year, we would respectfully ask for an increase in the amount that the Board normally sends to us. They are new costs that have arisen in this year that needs to be addressed, such as the extra costs of the field being used by the Castlewood High School for High School varsity and other divisions of such, practicing and playing there. Extra costs have been from more use of field conditioner than usual, bathroom supplies, extra wear and tear on the equipment, etc. We are going to be installing a new score board at the facility, and a real big problem is the necessity to conduct some major work on the drainage in the out fields and parking area where a water problem has existed for a long time. it is gradually getting worse each day. A new construction of tennis courts is going to cause us to have to rearrange parking in the complex, which also complicates the drainage problem. The facllity is also in need of some repairs structurally and cosmetically which we hope to put in this coming fiscal year improvement plan.

Page 2

if you have any questions or are in need of any other information, please feel free to contact us at your convenance. Thank you in advance for your consideration to our request for funding.

Sincerely: ot & ff on Bob Salyers—President of Clinch River Little League

Ce: Lonzo Lester Russell County Administrator

income Registration Income Concession Income Sponsorship Income Fund Raising Income Tournament Income Picture Income Field Construction Income Reappropriate from last year

Miscellaneous income Total Income

Expense Equipment Expense Concession Expense Sponsorship Expense Fund Raising Expense Tournament Expense Registration Expense Field Construction Expense Uniform Expense Little League Charter & Insurance State & Local Fees Expense Postal Expense Player Appreciation Miscellaneous Expense Total Expenses

Gross Profit (Loss) Net Income (Loss)

Le /

2019 2020 2021 2022 2023 Actual Used $4,787.92 $4,444.26 $3,500.00 $8,062.38 $7,500.00 $8,452.78 $952.78 $11,590.23 $ = $ 7,000.00 $22,065.85 $13,500.00 $ 40.00 -$13,460.00 $10,085.00 $ 5,880.00 $ 5,000.00 $11,169.07 $10,000.00 $ 5,170.00 $4,830.00 $12,621.00 $ = $ 6,000.00 $10,598.00 $10,000.00 $ 1,096.04 -$8,903.96 S$ 7,702.38 $ 1,307.84 $ = $10,376.00 $ 2,000.00 -$2,000.00 $ - $8 - $8 - $ = $ 200.00 $200.00 $16,049.54 $11,521.71 $12,458.13 $21,022.52 $ 8,000.00 -$8,000.00 $18,724.50 $28,017.00 $15,075.00 -$15,075.00 8 - $ = $ 230.10 $ = $ 7,907.35 _ $7,907.35 $62,836.07 $41,878.31 $61,975.13 _ $83,532.92 _ $66,075.00 _ $22,866.17 -$43,208.83. 3,492.36 600.00 3,600.00 3,429.41 10,000.00 11,259.91 $1,259.91 6,441.35 168.48 5,000.00 7,000.00 7,500.00 2,286.64 -$5,243.36 880.00 0.00 1,750.00 1,500.00 1,000.00 -$1,000.00 9,064.50 0.00 5,000.00 6,500.00 1,500.00 -$1,500.00 14,174.23 A149 1,042.00 2,637.44 2,000.00 200.00 $1,800.00 100.00 235.01 150.00 150.00 100.00 51.63 -$48.37 19,069.83 15,000.00 30,458.13 20,000.00 25,000.00 —_ 10,000.00 -$45,000.00 5,522.00 0.00 8,000.00 7,500.00 8,500.00 5,886.60 -$2,613.40 3,779.05 1,447.80 3,000.00 5,000.00 5,000.00 3,112.50 -$1,887.50 377.17 375.69 00.00 400.00 400.00 372.22 $27.78 54.00 56.00 75.00 75.00 75.00 66.00 -$9.00 438.60 0.00 1,500.00 2,000.00 2,000.00 -$2,000.00 41.18 1,974.75 2,000.00 2,000.00 3,000.00 1,419.47 -$1,580.53 63,934.27 __ 19,899.22 61,975.13 _ 58,191.85 __ 66,075.00 0.00 -$66,075.00

34,624.97 (84,098.20) $21,979.09 $0.00

Itemized Categories 10/1/2022 through 4/28/2023,

412812023 Page 1 Account Num Description Memo Clr_—_ Amount INCOME a a 22,866.17 20 Registrations 8,452.78 22 sponsorship 5,170.00 24 fund raisers 4,096.04 25 concessions 40.00 32 Pictures, 200.00 38 misc, income 7,700.00 TI 207.35 EXPENSES . 134,624.97 0013 7777 431.00 04 Equipment “11,259.91 03 uniforms 5,886.60 09 construction costs, -10,000.00 14 Charter fees and Insurance etc. 3,412.50 43 Postal Fees -66.00 44 State and Local Fees 372.22 18 Miscellaneous 1,288.47 17 registration refund 51.63 18 State Tournament -200.00 24 Concessions 2,256.64 422 Void 0.00

4,758.80

Russell County Board of Supervisors 276-889-8000

Travel Request Approval Form patesubmited §— 11 | 0 2S Employee Name(s) Jeorl Black we

[Department Russell County Public Library Phone 276-889-8044 G

Tus vho-KQ. UE [Email (optional) las kKwell@ cussell S$

Dastination Normagen, Purpose/ Dates of Travel = Roel Sumer Oot Ae +37

Anticipated Expenses 4 || O

Daily Expenses # of

Ca re ‘hirfare) Days Total Expenses Amt Approved.

vee orterense —<- oyaks Description of Expense aictace

round Transportation

cont/Resistraton Fees, 8\D

Lodging

Meals and Tipe

iteoge

lother

mse spare Coa Case @Q anus roa? 115, 00

MADE patesigned jf [deplB023

|Co Admin Signature Date Approved

Department Head

The Russell County Planning Commission requests that the Board of Supervisors review the attached survey. The survey was approved by The Russell County Planning Commission on

aflsfzes.

Review:_ Atation fe reconineyd pgorevad oF the. plt- far Warberry + Stedat Cin Lotion by Charhe Edetonds Second $ Ors Christ rar, approved onanueourle. RE! Adj oaing land

Signed:

Seere Russell County Planning Commission Ghaitman-

Date

St H2S

GPS NORTH NAD 83, S-ZONE

SHEET 1 OF 2, THIS SHEET INVALID WITHOUT SHEET 2. >

PLAT OF RECORD WAS: ROTATED +3* 04’ 03"

—_——

30 23:15 8 0

TAX MAP S7LID 10B

TAX MAP 37. 672

TAX MAP 371 684

SURVEY BY: JACK KEEN,

21311 WALTON RIDGE ROAD BRISTOL, VA 24202

SCALE: 4"=30’

DATE: AUG 20, 2023

‘THIS PLAT IS BASED ON A CURRENT SURVEY. ‘AND CONPLIES WITH THE MININUM STANDARDS FOR LAND SURVEYING IN THE COMMONWEALTH OF VIRGINIA, IT 18 CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF,

NOTES / REVISIONS

DRAWING NUMBER.

NO TITLE REPORT FURNISHED. 23-14-D

SHEET 2 OF 2. A SURVEY FOR:

BEE STUART OF STUART LAND & CATTLE CO, ROTATED 3 OF 0810 LEBANON MAGISTERIAL DISTRICT NOTE: THE 0.004 ACRE LOT |S TO BE SUBTRACTED MATTE INMErEOTED. EAS FROM NEWBERRY (TM 37 LID 4 0B), LEAVING 0.858 AC, RUSSELL COUNTY, VIRGIN BRANDON NEWBERRY AND ADDED TO STUART LAND & CATTLE CO’S 734 ACRES LEGEND TAX MAP 37LID 10B (TM 37L 672) FOR A NEW TOTAL OF 734,004 ACRES, i= EXISTING IRON PIN DB 828, PG 649 A SET RON PIN

0.862 - 0,004 = 0.858 AC Ga POWERPOLE

RIW= RIGHT OF WAY NOTE! NO BELOW-GROUND OR OVERHEAD PHYSICAL. IMPROVEMENTS SHOWN.

GPS NORTH NAD 83, S-ZONE

STUART LAND & CATTLE CO TAX MAP 37L 572 734 + 0.004 = 734,004 AC+/-

‘SURVEY BY: JACK KEEN, LS. 21314 WALTON RIDGE ROAD BRISTOL, VA 24202

37 692 AND COMPLIES WITH THE MINIMUM STANDARDS

FOR LAND SURVEYING IN THE CONBIONWEALTH

‘ ‘OF VIRGINIA, IT lS CORRECT TO THE BEST OF Hs DATE: AUG 30, 2023 ‘MY KNOWLEDGE AND BELIEF,

NOTES / REVISIONS DRAWING NUMBER NO TITLE REPORT FURNISHED 23-14-D

TAX a . SCALE: 1"=30’ ‘THIS PLAT IS BASED ON A CURRENT SURVEY.

08 5 30 \

MONTHLY BANK BALANCES

August 31, 2023

Regular Account 8,921,552.94 Employee Insurance 2,891,128.84 Employee Claims Account 1,000.00 School Project Captial Fund 1,623,998.55 Non-Judicial Reals Estate Sales 40,002.44 School Textbook 21,688.98 Sheriff Domestic Violence 1,183.36 Petty Cash Treasurer 551.05 Sheriff Seized Assets 27,071.60 Sheriff Restitution 4,143.46 Sheriff Forfeited Assets 1,348.49 Comm Attorney Forfeited Assets 32,372.78 Sheriff Federal Forfeited Assets 2,749.68 Comm Attorney Fed Justice Forfeited Assets 64,966.27 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 1,566.64 Sheriff Special Projuects 25,668.45 ‘SSI Recipients 36.05 Social Service -Coy Hall Dedicated Account 5,558.00 Bank of Honaker 60,499.07 New Peoples Bank 469,547.99 Certificates of Deposit General 49,575.00 ‘Treasurer’s Money Market 2,732,150.72 Certificate of Deposit Library Donations 24,788.80, Certificate Of Deposit Employee Insurance 4,007,010.69 Total Cash In Bank 21,010,658.84 Cash In Office 2,100.02 Petty Cash 100.00

TOTAL CASH 21,012,858.86

DATE

August 31, 2023

ACCOUNT DEBIT CREDIT

Cash in Office 2,100.02

‘Cash in Bank 77,010,658.84

Petty Cash 100.00

General Fund FAD 540,60 Non-Judicial Real Estate Sales 40,002.44 Sheriff In State Trip 52,475.39 ‘Sheriff Dare Fund 100.00 Sheriff Seized Assets 27,071.60 Sheriff Restitution 4,143.46 Sheriff Forfeited Assets 1,348.49 Comm Attorney Forfeited Assets 32,372.78 Honaker Library Donations 24,783.87, Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 2,749.68 Sheriff Domestic Violence 1,183.35 Comm Attorney Abanoned Prop. 500.00 ‘Comm Attorney Fed Justice 64,966.27 Sheriff Fed Justice Forfeited 1,566.64 Sheriff’s Special Projects 25,668.45 Social Services (507,491.83) ‘Swva Asap 8,510.86 Coal Road Improvement 7,063,466.66 CSA (932,123.22) School Fund 2,134,551.45 School Food 2,059,172.28 School Skilled Trade Program 125,000.00 School Textbook 21,688.98 Regional Adult Education 259,623.00 Petty Cash Treasurer 551.05 COVID 19 7068.07 Litter Fund Trash Pickup (30,127.56) American Rescue Act 3,158,955.06 School Projects Capital Fund 7,623, 998.55 Opioid Settlement Fund 245,433.52 Current Credit (0.79) Current Debit 14.44 Title XX 77,324.05, ‘SSI Recipients 36.05, Damage Stamp Fund 2,823.98 Valley Heights 96,198.88, Dante Sewer 53,706.00 Employee Health Insurance 2,891, 128.84 Employee Insurance COD. 2,007,010.69 Employee Insurance CO #2 2,000,000.00 Employee Insurance Claims 1,000.00. Law Library 62,794.41 Special Welfare 44,313.43 Housing Fund #2 7,700.00 Russell Co Health & Fitness 132,865.92 Caner; (249,279.04) WIB 10,051.75 Total 71,012, 858.86 24,012, 858.86

August 10, 2023

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on August 10, 2023 at 5:30 P.M. at the Russell County Board of Supervisors Overflow Room.

MEMBERS

PRESENT: Richard Lockridge, Chairman Tony Dodi, Vice Chairman Carlton Elliott, Secretary Harry Ferguson, Member John Stamper, Member Donnie Christian, Member DeAnna Jackson, Member Ron Blankenship, Member Jarred Glass, Member

STAFF: Emie McFaddin, Executive Director Terry Kilgore, Attorney

GUESTS: None

The Chairman called the meeting to order at 5:32 P.M.

The secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Jarred Glass, second by Ron Blankenship and duly approved by the Industrial Development Authority of Russell County, Virginia approving the minutes of the July 12, 2023 meeting.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

FINANCIAL REPORT

Upon motion made by Donnie Christian, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia approving the July 2023 financial reports and approve paying invoices presented plus the flowing additional invoices.

Dominion Office 69.99 Hungate Business Services 113.81

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

ATTORNEY’S REPORT No Report

EXECUTIVE DIRECTOR’S REPORT The Executive Director has a request from Mitch-Ell Auction Firm, LLC to rent the Russell Place Property from September 1-23, 2023.

Upon motion made by Donnie Christian, second by John Stamper and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to lease the Russell Place Property to Mitch-Ell Auction Firm LLC for $500.00 from September | thru September 23, 2023.

The Vote was:

Aye: T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Abstain: C. Elliott

Absent: None

The Motel Project sale is final, and the IDA is not liable for any debt on the project.

Project “Goat” contract is ready to be signed pending final approval from the Department of Agriculture.

USDA is finalizing the floor plan for the proposed office space and then the plans must be approved on the federal level.

The old dispatch building is being studied for condition and possible uses. The study is being funded by grant money.

CLOSED SESSION Upon motion made by Tony Dodi, second by DeAnna Jackson and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property for the Bush Building, Alcoa Building, Dickenson Property, AT&T Property (5) Prospective Business for Project “King”, Project “Little Dipper” & Project “Waste” (7) & (8) Legal for Project “Blue Jay” and Project “Goat”

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

RECONVENE TO PUBLIC SESSION Upon motion made by Donnie Christian, second by DeAnna Jackson, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION

The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion,

The Roll Call Vote Was: Richard Lockridge Yes Carlton Elliott Yes Harry Ferguson Yes Tony Dodi Yes DeAnna Jackson Yes Donnie Christian Yes Jarred Glass Yes John Stamper Yes

Ron Blankenship Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Jarred Glass, second by John Stamper and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to execute the amendment of a 90 day extension to the letter of intent for Project “King”. The Executive Director, Chairman, and Secretary are authorized to sign all documents relating to this amendment.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

Upon motion made by John Stamper, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to apply for funding from VCEDA, The Commonwealth Opportunity Fund, and the Tobacco Commission to support Project “King”. The Executive Director, Chairman, and Secretary are authorized to sign all documents relating to these applications.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

Upon motion made by Harry Ferguson, second by DeAnna Jackson and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to apply for funding from the Tobacco Commission to support Project “Little Dipper”. The Executive Director, Chairman, and Secretary are authorized to sign all documents relating to this application.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

Upon motion made by John Stamper, second by Ron Blankenship and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to take possession of the Project “Blue Jay” Building, pursuant to the lease agreement, on the 18" of August 2023.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

ADJOURNMENT

‘Upon motion made by Donnie Christian, second by Harry Ferguson, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 7:11 PM.

‘The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEETING

MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public Service Authority held at 137 Highland Drive Lebanon, VA 24266 on this 18" day of September 2023 at 6:00 PM.

The following members were present, constituting a quorum (4): Cuba Porter, Chairman; David Edmonds, Jr., Vice-Chairman; Stephen Perkins, Treasurer; Clifford Hess; Joe Hutt, Thomas Tignor; Harry Ferguson; and Rhonda Lester, Secretary.
Also present: Brad Patton, RCPSA Operations Manager Katie Patton, Legal Counsel; and Robbie Comett, T&L Engineering.
All the above directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called.
Cuba Porter acted as Chairperson of the meeting and Rhonda Lester as Secretary of the meeting.
Cuba Porter opened the meeting with the Pledge of Allegiance followed by a prayer led by Stephen Perkins,
Motion to approve the agenda made by Clifford Hess seconded by Thomas Tignor, and unanimously adopted.
Minutes of the meeting dated August 15, 2023 were reviewed and motion to approve as read made by Joe Huff seconded by Harry Ferguson, and unanimously adopted.
Public Comments: None 9, Rhonda Lester presented to the meeting:

Account Balances Reports

Operating Profit & Loss Report

Construction Profit & Loss Report Outstanding Construction Receivables Report Accounts Receivable Aging

Motion to adopt financial reports as presented made by Clifford Hess, seconded by Stephen Perkins, and unanimously adopted.

Brad Patton presented to the meeting Water Loss Reports.

11, Brad Patton presented to the meeting Director’s Report updates from August 15, 2023 to date. (attached)

12, Robbie Comett with T&L Engineering presented to the meeting Construction Projects Update Report (attached)

Old Business to Discu

Discussed revisiting the possibility of the construction of the Appalachian Corrections to Belfast Water Line Extension Project.

14, New Business to Discuss:

Cuba Porter, Chairman tumed the meeting over to Katie Patton, Legal Counsel, for the nomination and election for Chairman of the Board. Katie Patton opened the floor for nominations for Chairman of the Board, Harry Ferguson nominated Cuba Porter for Chairman of the Board. There were no other nominations, so Katie Patton stated the nominations were closed.

Motion the nominations cease and elect Cuba Porter as Chairman by acclamation made by David Edmonds, Jr., seconded by Joe Huff, and unanimously adopted.

The meeting was turned over to Chairman, Cuba Porter. At this time, Chairman Porter opened the floor for nominations for Vice-Chairman of the Board. Joe Huff nominated David Edmonds, Jr. for Vice-Chairman of the Board. There were no other nominations, so Chairman Porter stated the nominations were closed.

Motion the nominations cease and elect David Edmonds, Jr. as Vice-Chairman by acclamation made by Harry Ferguson, seconded by Joe Huff, and unanimously adopted.

Chairman Porter opened the floor for nominations for Treasurer of the Board. Clifford Hess nominated Stephen Perkins for Treasurer of the Board. There were no other nominations, so Chairman Porter stated the nominations were closed.

Motion the nominations cease and elect Stephen Perkins as Treasurer by acclamation made by Harry Ferguson, seconded by Thomas Tignor, and unanimously adopted.

Motion to approve Agreement and Resolutions regarding New Peoples Bank Account (CD#224423 and CD#224445 with revisions to the spelling of “Treasurer” on the documents made by Clifford Hess, seconded by Stephen Perkins, and unanimously adopted.
Me

ion to declare the following items surplus and place on GovDeals to be sold:

a.) 307C Excavator b.) Roller

©.) Welder

d.) Truck #26

e.) Ford Truck

£) Forklift

g.) Trencher

h,) Komatsu Excavator i) Trailer

J.) Truck #30

k,) Explorer

Truck #27

made by Joe Huff, seconded by David Edmonds, Jr, and unanimously adopted.

Matters presented by the Board: None
There being no further business to come before the meeting, a motion to adjourn at 7:38 PM was made by Clifford Hess seconded by Joe Huff and adopted.

The next meeting is scheduled for October 17, 2023 at 6:00 PM.

Dated in the Commonwealth of Virginia on the 18" day of August 2023. (Signature)

Secretary Name: Rhonda Lester

RCPSA Board Members,

The items listed below provide a brief description of work performed in all departments of the PSA.

Belfast Phase Il & Ill: All main lines have now been installed and we are currently filling and flushing lines. We have completed paving 4-50’ overlays and are currently waiting on the contractor to make paving repairs to driveways.

One of the greatest challenges we are being faced with in construction is currently we are down to 3 men. One employee was let go due to not showing up for work and two went off on medical leave. We do have some applicants we will be interviewing as soon as possible. We have used maintenance to help keep projects going the best we can. Mike Horton is recommending we move a part-time employee, Nathan Jacobs, to full-time. This will help some and | concur with his recommendation.

Castlewood System Improvements Phase | (WSL-027-17):_ Project complete.
House & Barn Mountain Project: Unless the Engineers have received word recently on this project, we are currently still on hold for a funding

offer.

Fire Hydrants: Routine testing and maintenance being done on hydrants each month.

Page 1 of 4

P55

Sandy Ridge Project: Engineers are working on the PER (Professional Engineering Report).
Town of Lebanon Water Rates: Cuba Porter has stayed in contact with the Twon Manager; however, we have not yet received any breakdowns on the formula of how they calculate the rates.
Dante Sewer: We have meetings scheduled to discuss the additional DHCD Funding. It appears the PSA will be responsible for installing a

portion of this project. However, the additional funding does look favorable.

Straight Hollow Waterline Replacement Project: Currently, we have a tentative date for bidding this project by September 2023.
Chiggersville Sewer: | have not received any notice from Lonzo on the funding updates for this project.

10.0ld Castlewood Galvanized Replacement Project: These type projects will fall under the Engineering study for replacements.

11.Copper Ridge/Green Valley Extension/Corn Valley Projects: Robbie Cornett, Jon Broskey and | have met to discuss options for the Copper Ridge Project as well as meeting with the Tazewell County PSA staff to discuss capacity to develop future projects for Corn Valley and Green Valle. The meetings were very productive, and | would like for the engineers to further discuss the progress of these meetings with the board.

Nashes Ford Project: Engineers are currently working with Cumberland Plateau on the Environmental Review. Hopefully, this will be wrapped up sometime this month.

13.Lead & Copper Data: T& L recently put together an application for funding and I have signed the application and submitted it back to the Health Department.

Office/Clerical:

Rhonda continues to work on drawdowns for the construction projects as well as coordinate with regulatory agencies on monthly reports and Consumer Confidence Reports (CCR).

Page 2 of 4

P56

Water/Wastewater Plant Operations and Maintenance:

Replaced 3 Residential Sewer Grinder Units in Dante.

Repairing Aerator Pump at Dante WW Treatment Plant.

Still working on a Replacement Pump at Bunch Town Lift Station. Repaired Bearwallow Pump station generator.

Replaced Chlorine Analyzer at Seven Springs Water Treatment Plant. Replaced Roof on Main Line Pump Station.

Repaired two pumps at Fuller Mtn, Pump Station.

Upgraded Telemetry at New Garden Tank.

Continuing to address recommendations set forth by VDH/ODW after inspections in Belfast and Swords Creek systems.

The Castlewood system continues to maintain system without having to purchase water from the town of St. Paul on a continual basis. We have had to purchase a little from time to time, however, it has been a minimal amount. The Russell County Fair typically requires additional purchases from St. Paul, however this year we were able to maintain. These are the results of Tracy Grady continuing to work on leak detection in the Castlewood system as well as all systems.

WCANDMAWNDE

Water Maintenance/Operations:

Water Taps (new connections): 1 Belfast

Sewer Taps/Flushing/Repairs:

Leak Detection: In all systems Valve/Valve Box Repairs:

Line Setter Repairs/Replacement:

Repaired/Replaced PRV’s:

Transducer Replaced: Belfast, Horton Ridge, Fuller Mtn. & New Garden

Page 3 of 4

PST

Water Line Repairs:

8-3/4” Service Lines: Back Valley, Swords Creek, Castlewood, Dante 0-1” Service Lin 0-2" Water Mair 1-4” Water Main: Belfast 0-6” Water Mail 0 - 8” Water Mai

2-12” Water Main: Belfast

Total Leaks Repaired…

Tracy Puckett

vey Deeb

RCPSA Interim Director

Page 4of4

P58

THOMPSON &LITTON

Date: September 18, 2023

To: Russell County Public Service Authority Board of Commissioners

From: Robbie Cornett Project Manager ‘Thompson & Litton

Re: Projects Report and Update BELEAST PHASE IIL\ LINE PROJECT 15637,

This project will consist of approximately 13,000 L.F. of 6-inch, 650 LF. of 4-inch, 1,000 LF. of 1-inch and 6,000 LF. %inch water line for approximately 47 residents in the Belfast Community. This Project has been awarded $100,000 from Coalfield Water Development Fund and $59,950 from Southwest Virginia Water and Wastewater Fund and $640,000 from Department of Housing and Community Development. A Coalfield Water Development Fund application for an additional $100,000 was approved.

Recent Activity: All main lines have been installed. Constructed 600 L.F. of 6-inch line, 60 L.F. 4-inch line, and four (4) 50 L.F. open cut asphalt overlays. Pressure testing and disinfection is beginning as well as final paving and restoration. Progress has slowed due to turnover and leak repairs in other parts of the system. Once tested, water connections and meters will be installed. Construction is estimated to continue through September 2023.

NASH FORD/CLINCH MOUNTAIN ROAD 14767

This project will be providing water service to approximately 58 customers. An offer from the Virginia Department of Health with a 20% grant and 80% loan. A request for additional grant funds was submitted to the Virginia Department of Health on September 17, 2021. Subsequently, we received an offer from the Virginia Department of Health for a 70% grant and 30% Loan. The Russell County Public Service Authority and Russell County Board of Supervisors approved acceptance of the Virginia Department of Health offer of funding. We met with the Virginia Department of Transportation on May 12, 2022. Coalfield Water Development Fund awarded $50,000.00 for service line connections for this project. The Virginia Department of Health has issued the construction permit.

Recent Activity: Cumberland Plateau Planning District, Environmental Review, continues but has been delayed by Fish and Wildlife Services. Though scheduled for completion in August, it now looks like the end of October before the environmental will be completed. The Virginia Department of Transportation Land Use and Virginia Marine Resource Commission Permits are to be applied for in September 2023. T&L is coordinating with VOH to meet their requirements for loan closing so that construction can begin. One easement remains on the Clinch Mountain portion of the project. Currently, the project is expected to be ready for construction in November 2023.

CASTLEWOOD (STRAIGHT HOLLOW) JECT 16344

The Virg Department of Health through their 2021 American Rescue Plan Act awarded this project $1,490,000. Design is underway. We have completed the survey on Straight Hollow and have a preliminary horizontal alignment. Due to the limited space within the shoulder of the road, there will be water line in the roadway. The Department of Housing and Community Development will administer the funds for the Virginia Department of Health.

Recent Activity: Thompson & Litton is finishing the design and will be submitting it to VOH this month.

RCPSA Project Update September 18, 2023 2[ Page

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY WATER STUDY 15743

Thompson & Litton was commissioned by the Russell County Public Service Authority to study multiple areas for potential water projects. Copper Ridge, Corn Valley, and Green Valley were noted as the focus areas of the Study.

Recent Activity: Progress continues with submission to the Virginia Department of Health planned for next month, Preliminarily:

Copper Ridge (including a section of Route 58) will require some 28,200 L.F. (5.3 miles) of various size water lines as well as pumping and storage facilities. The route has approximately 100 existing homes. As we have talked about before, source water for this area will be a key consideration.

RCPSA Project Update September 18, 2023 3 [Page

Green Valley and Corn Valley (including some 11 side/connecting roads) involves some 94,395 L.F. (17.8 miles) of various size water which will requiring pumping and storage facilities and possibly one or more pressure reducing valves. The route has approximately 300 existing homes. Phasing of this area appears to be the best approach.

A meeting with the Tazewell County Public Service Authority to discuss capacity for the Green Valley and Corn Valley community was held on August 29, 2023. Our current water needs for the area are estimated at approximately 100,000 gallons/day. Based on water purchases from March to July 2023, the Russell County Public Service Authority has approximately 30,000 gallons/day of available capacity in its contract with the Tazewell County Public Service Authority (adequate capacity for at least a Phase 1 Project). Further, we learned that the Tazewell County Public Service Authority is studying improvements to, and the expansion of, its Wardell Drinking Water Treatment Plant. We have asked the Tazewell County Public Service Authority to consider the Russell County Public Service Authority’s future needs during the Study.

DANTE SEWER PROJECT 15532

This project will provide public sewer service to 12 existing residences and allow for the decommissioning of the Dante Wastewater Treatment Plant by constructing a pump station in Dante and 30,000 L.F. of 6” force ‘main sewer line from the pump station to St. Paul. $2,500,000 was approved by the Department of Housing and Community Development; $150,000 was awarded by the Southwest Virginia Water and Wastewater Fund; and $150,000 was approved by Russell County for this project. Preliminary layout is complete,

Recent Activity: Design of the project is underway. The next milestones are to submit plans and specs to DEQ and begin Environmental Review in October. The Department of Housing and Community Development recognizes that localities have seen substantial increases in recent years due to the rising cost of materials and labor. For this reason, they are receiving requests for anticipated cost overruns. Thompson & Litton was asked to update its construction cost estimate and apply for the estimated cost overrun. We did so and this resulted in an increase of approximately $1 million dollars. A request for this amount has been made to the Department of Housing and Community Development in August 2023

RCPSA Project Update September 18, 2023 4|Page

JEERING REPORT 16731 The Preliminary Engineering Report was reviewed with Tracy Puckett on May 22, 2023.

Recent Activity: Thompson & Litton is finalizing the Preliminary Engineering Report for submission to the Virginia Department of Health this month.

BELFAST PHASE IV, HOUSE AND BARN MOUNTAIN 716581

The Belfast Phase IV, House and Barn Mountain Project will provide potable water to 20 homes and two businesses in the House and Barn Mountain Community uti ‘ately 4,700 L.F. of 6-inch water line, 4,400 L.F. of 4-inch water line, 3,000 L.F. of 2-inch water line, and provide some fire protection in the Honaker rict of Russell County The Virginia Department of Health denied funding for this project in 2022. At its meeting on April 23, 2023, the Russell County Public Service Authority Board approved reapplying and approved a budget increase of 20% to account for price increases. The application was submitted May 4, 2023. ‘According to the Virginia Department of Health, funding offers are expected July/August 2023 with Award letters in September/October 2023 and initial meetings in October/November 2023. If funded by the Virginia Department of Health, application to the Coalfield Water Development Fund and Southwest Virginia Water and Wastewater Fund for service line installations will be needed.

Recent Activity: We continue to await an offer of funding from the Virginia Department of Health. Thompson & Litton was asked to complete a $100,000 application to the Cumberland Plateau Planning District Commission {for a portion of the additional funds needed for the project. This was completed and submitted on August 17, 2023.

ELK GARDEN WATER LINE EXTENSION PROJECT, TILLER TRAILER PARK 716345

A Department of Housing and Community Development Construction Ready Application was submitted circa 2021. Southwest Virginia Water & Wastewater Fund awarded this project $50,000.00. After inquiring with the Department of Housing and Community Development again in August 2023, we were informed that the application is being reviewed.

Chestnut Ridge Circle Water System Extension 717723

Thompson & Litton was asked to complete an application to the Cumberland Plateau Planning District Commission, Water and Wastewater Fund for $100,000 of the $3.8 million in funds needed for the project. The proposed project would involve approximately 10,500 LF. of various size water line, water pumping and storage facilities, pressure reducing valve vaults, and would serve approximately 18 existing residents Application could be made to the Coalfield Water Development Fund ($100,000) and Department of Housing

and Community Development ($450,000) in 2024. This would leave some $3.15 million in remaining funding to be obtained.

RCPSA Lead Service Line Inventory Project 717688

‘The United States Environmental Protection Agency and the Virginia Department of Health (VDH) are requiring all waterworks across the nation/Virginia to inventory all customer and utility owned water service lines before October 16, 2024, for lead pipe. This will be a tremendous undertaking for everyone, including the Russell County Public Service Authority. Recognizing the financial strain this may cause some waterworks, the Virgini Department of Health has established funding to help offset this cost. Thompson & Litton was asked to complete an application to the VDH for funds for the project. An application for $250,000 was submitted on

RCPSA Project Update September 18, 2023 5|Page

September 13, 2023. The next review period is December/January and would expect a funding offer in January 2024.

Appalachian Community Corrections Center to Belfast Water Line Extension Project 71558:

On behalf of the Russell County Public Service Authority, Thompson & Litton submitted funding applications to the Virginia Department of Health and the Coalfields Water Development Fund in 2020 for the project. The project would require approximately 17,000 LF. 8-inch, 2,200 L.F. 4-inch, and 3,000 L.F. %-inch water line and serve approximately 30 residential household and the Appalachian Community Corrections Center. The project was not funded.

RCPSA Project Update September 18, 2023 6|Page

Rt. 63 Dante Road/Bunchtown Road ~ Replacement of 6,000 L.F. of 8-inch main line for approximately 30 customers with a proposed cost of $1,019,900,

Hospital Hollow, Back Street, and 2-inch service line off Bunchtown Road ~ Replacement of 1,750 L. F. of 4-inch main tine for approximately 13 customers with a proposed cost of $326,500.

Gravel Lick Road — Phase | - Replacement of 15,200 L.F. of main line (various sizes) for approximately 100 customers with a proposed cost of $2,865,000.

Gravel Lick Road ~ Phase Il ~ Replacement of 13,500 LF. of 8-inch main line for approximately 28 customers with a proposed cost of $1,949,100.

Banner Drive/Chiggersville (Griffith Street, Dingus Street, Powers Street, 2-inch service lines, Lee Street/Longview Drive, Tates Street, Radio Road, Cedar Steet, North Counts & East Counts Drive) - Replacement of 9,700 L.F. of main line (various sizes) for approximately 128 customers with a proposed cost of $2,498,100.

Old Castlewood Area (Boyd Drive, Winchester Street, Vinton Steet, Campbell Street, Church Street, Old Temple Drive, Porter Street, Regan Drive, Valley Circle, Chafin Lane, Farr Steet, Talbert Steet, Wohford Circle, Franks Drive, Beauchamp Drive, Quarry Road/Roger Circle Road, Quarry Road/Whites Street, Castlewood Quarry Office) — Replacement of 18,300 L.F of main line (various sizes) for approximately 155 customers with a proposed cost of $3,457,500.

Honey Branch ~ Replacement of 1,850 L.F. of 4-inch main line for approximately 17 customers with a proposed cost of $342,800.

Morefield Bottom ~ Replacement of 4,360 LF. of main line (various sizes) for approximately 42 customers with a proposed cost of $1,013,500.

Neece Street and Blackstone Lane — Replacement of 1,000 L. customers with a proposed cost of $310,000.

of 4-inch main line for approximately 16

Rt. 732 - Crooked Branch ~ Replacement of 3,500 LF. of 4-inch main line for approximately 17 customers proposed cost of $416,800.

RCPSA INTERCONNECTION PROJECTS Back Valley — To allow pumping from South Clinchfield to Big A Mountain. Will require two pump stations.

Route 19/58 ~ To allow water purchase from Washington County. Cuba Porter, Harvey Hart, and James Baker met with Washington County Service Authority on November 9, 2021, to discuss.

Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes August 15, 2023; Pat’s Diner 5:30 pm

‘TAC Coordinator, Shiloh Lyttle

Committee Members

Jennifer Chumbley, Chair (District 3) Alice Meade, Vice Chair (At large) Dustin Blackson, Treasurer (District 2 Janice Halsey, Secretary (District 5) Carley Bruck (District 1)

Douglas Hubbard (District 6)

Lisa Hubbard (District 4)

Ex-Offici

ngie Carpenter -Absent ‘Attendance from the Public: Jeff Halsey

Call Meeting to Order: Jennifer Chumbley called the meeting to order at Pat’s Diner at 5:30 pm on ‘August 15, 2023.

Approval of Agenda: Alice Meade made motion to approve agenda for August 15, 2023. The motion was properly seconded by Dustin Blackson and motion was carried.

Approval of Minutes: Motion was made by Alice Meade to approve the July meeting minutes. The motion was

properly seconded by Carley Bruck and the motion was carried.

Previous Events: Shiloh shared that Beach Party was a success. Shiloh has spoken with Shane Farmer from the Town of Lebanon about the next focus being on the theater opening soon. No grand opening date has been set yet. The Town Council will decide this date.

Shiloh will be going to the VA1 Government Summit in Richmond in November.

Treasurer’s Report:

Shiloh Lyttle presented the budget report. An ad for the Castlewood High School yearbook for $25 was taken from the regular budget. Shiloh also bought boxes that could be used to store and transport our brochures and items. The Fair Boothe cost $175. We have a total of $414.98,

Old Business:

Webpage & Social Media Updat The webpage was down for 3 weeks but it’s working now. Social Mec 23,000 reached with followers & new followers. Post Engagement: almost 4,000 and 36 new page followers.

Did well on Blitz at the Welcome Center in Bristol, most visitors picked up brochures and stickers. According to staff at the Welcome Center most visitors stopped at our display.

Food Truck Park:

Discussed Food Truck Park. The location across from the old Russell Manufacturing is being sold so Shiloh is looking for other locations. Discussed possibility have a soft opening for the Coal Bowl Football game. We should, however, still be able to use the parking lot space at Russell Manufacturing this Fall.

VA Welcome Center Tourism Blitz: Shiloh will be setting up a tourism display at the VA welcome center in Bristol for the month of July.

New Business:

Russell County Event Calenda

Sept 2-9 — Russell County Fair & Horse Show

Sept 23 — Heritage Days, Old Russell County Courthouse

Sept 30-Vet Fest

Oct 21 - LVA (Library of Virginia) on the Road

(Oct 31 — Haunting on Main- Lebanon; Trunk or Treat — St. Paul

Nov 4~ Chili Chili Bang Bang

Nov 8 - Holiday Bazaar-Lebanon; Holiday Market & Santa Train-St. Paul Nov 25 ~ Shop Small Saturday (St. Paul does punch cards at each business throughout town) Christmas Parades:

St. Paul- Dec 2; Lebanon-Dec 4; Cleveland-Dec 5

Dec 9 ~ Bike Night

ARPA Photography: Shiloh shared that drone photographer Corey Parker of Mountain Cap Media came in August to take pictures which turned out well.

Picnic Table Project The picnic tables are a cost of $1.40 each and will have plaques attached that say “Experience Russell.” We should be able to use these at the Heritage Days festival.

Historic Subcommittee Update: Discussed Heritage Days at Old Russell County Courthouse. Will have a Food Truck Court. Still acquiring vendors and coordinating the day.

Food Truck Park: Shiloh has spoken with Heather Music of the IDA who suggested a Food Truck Park in the parking lot across from the old Russell Manufacturing building. They are working on developing a schedule, etc. Vendors setting up can only be a Food Truck and much have health insurance and be approved by the Health Inspector.

Russell County Fair & Horse Show: Monday September 4-10". Will need volunteers to work our table. Shiloh will send out schedule.

Dante Meeting Update The reunion went well, there were around 200 people there.

Agritourism: The next TAC meeting is set for November 16, 5:30 at Pat’s to discuss Century Farm.

Additional Business: Jim Lyttle brought to the table an idea that he had seen implemented. We can get an old lawnmower and change out the tops (example Kayak) that can be rode in parades as a float.

Dates to Remember: Next meeting at Pat’s, September 19 @ 5:30pm Adjour:

Carley Brock made a motion to adjourn the meeting. The motion was properly seconded by Dustin Blackson and the motion was carried.

Jennifer Chumbley Chair Signature

Prepared By: Janice Halsey - Secretary

Russell County Conference Center Information Form

Gronp Name _, Gus Enews Booked by: De on She HL Date noe ga ‘a ———— = :

Unlock Time Bio M4 End of Event Time: 4260,

fe avy Start OF Event Time:

Number in Group: 6o _Event Type: _Gessjarme

PRIMARY CONTACT: Any changes/requests must be by either of these individuals: changes/requests by others will not be honored.

ne: Ark Wills

itgia ls. gov

ait: Jif wo! is eo energy

act Number: 276 - $23- $226

oo Size of Room Requested: Facitity Costs _“Z2¢: =

Quarter: Mal Ful

Number of Round Tables Needed: Number of Rectangle Tables Needed: 16 Color/Linen Round xs, each Rectangular x S. eh Skirting x. each x8, ch x8, each Linen Cost:

Will refreshments or food be served? ___ No Ifso, Cateres Me Will aleohol he served? No -

Do you need refreshments provided? Do you need food provided? we Cost:

rm rr ee

Russell County Conference Center Information Form

Podium: a

‘Computer Usage: ProjectoriSereen: 7 Mierophone (how

__Cost

of Additional Requ

vorat costs: #/35,% Non-Refundable Deposit Date p Remaining Balance: Date pa

and agree (o abide by the (erms contained in the contract. I understand my billed on the number provided above,

Tunder group will be

siexatore: [My Heal pate_ Phar

2 Page

Russell County Conference Center Facility Guidelines & Agreement

Please review the following agreement, sign, and return othe Russel County Conferenco Center as soon as possible, | Reservations }

Ever booking re cosieredTenfalie nl orca ase Faciy Guiegs Aresmert. vanes book | canals meg bets hn ane week sone eke have te uted ual oyequestrsetopae | Feursbee hecronr arenes as et be Maceo cae ns ighiar space esamets 2 neeesany

Phase ste the Riel Couny Even Per Corner pon Your at

The general hours of operation for the facility are Monday- Friday 8:30 a.m. to 4:30 p.m. Earlier or later hours or additional days of operation will bo based on clients’ requests and must be arranged in advance.

‘Your contract indicates the hours the facility has been reserved. Utilization of the Conference Center prior to or after the times indicated on your contract requires advanced approval and may incur an additional fee.

Food & Beverages

Russell County Conference Center asks for prior approval of selected caters for all meal functions. Other outside food sources are not allowed. The kitchen is strictly only to be used for preparation. The individual or group can be subject loa higher charge if facility is left in disorder.

Alcoholic beverage services must be arranged in advance with the Russell County Event Planner Coordinator and in accordance with Virginia ABC laws, “Brown bagging’ Is not permitted.

Audiovisual Requests & Technical Assistance

‘Technical assistance is available with audiovisual equipment and should be requested at least one week in advance. ‘After a basic allowed 30 minutes, technical assistance is billed by the hour. While every offort wll be made to provide assistance, last minute requests for equipment or technical assistance may not be available.

Lal

Russell County Conference Center reserves the right to inspect all private functions. Damages to the facity will be the responsibiliy of the organization or person hosting the event to the extent caused by acts or omissions of the organization’s agents or employees. This includes any breakage or damage to the building or contents. Materials should not be attached to the walls. If an event includes children under the age of 18, adult supervision and chaperones are required, Russell County Conference Center assumes no responsibilty for any personal item or equipment brought in by any individual or group,

Regulations

Exit daors must not be blocked; no tobacco products are allowed inthe building; only service animals are allowed

inside the facilis. Failure to pay in ful atthe time that goods or services are rendered or when billed will sulin the imposition of 10 percent interest on the unpaid baance, Return checks will incur a handling fee of $50.00. Ifthe matter

is telerred for collection to an attorney or to a collection agency, then the debtor will be liable forall collection fees. | linens are needed, they must be ordered at east two prior ofthe event. Requesting goods or services will be deemed to be acceptance of these terms.

Departure Rooms should be left clean and orderly. Plastic bags are available in the kitchen for use in disposing of excessive

trash, Furnishings must be returned to their original configuration. A cleaning fee willbe assessed forthose rooms | nol left in proper order.

Russell County Conference Center Facility Guidelines & Agreement

Cancellations

Canceliations will not result ina refund. Events will be only be rescheduled for a future event, This includes inclement weather. Deposits are non-refundable.

Failure to retumn the Guidelines and Agreement does not automatically cancel an event. Cancellations are not oficial Lunt you have contacted the Russell County Event Planner Coordinator via phone, email, or in writing

The Russell County Conference Center Faclity Guidetines and Agreement must be signed and returned immodiately. A deposit $25.00 is due at booking and one hundred percent (100%) of total costs from Event Contract, or credit card authorization, is due when the contracts signed.

I hereby agree to abide by the guidelines outined in the Russell County Conference Center Facility Guidelines and Agreement. | also agree to abide to the post event clean-up checklist. ! accept responsibilty for charges incurred by my organization / event.

Initial here if you accept responsibilty for fees ifthe room isnot left in proper order. For example trash left in the building, ‘not vacuuming, not cleaning up spills on the carpet, and damage done to the facility. /hgg

Contact Name:

Neg Stezill

Contact phone climber:

LI, - 523-9 ; - 20 Mow, Enpir. Pf. Ste. bye Vb ota

las Prasbaprive. Dut [Rb Mebizuch Paya af. Poe Date of Event:

/- O63. Signature My…Atcll pate_ 9-22 ~, _

Date,

Event Planning Coordinator

Please return signed agreement to:

Kevin Ferguson, Russell County Conference Center, 139 Highland Drive, Lebanon, VA, 24266 Office: 276-889-8221

Fax: 276-869-8011

Coll: 276-971-0808

Email: kevin [email protected]

iss) Tourism Project Development

Status Color Legend & Toggle ON _ a ON OFF. OFF

‘Anticipated Anticipated «Actual Start Actua Estimated

StartDate End Date Date EndDate Cost dares

Projects Status Detaile

Food Truck Park -IDA Project InProgress Projectwith the ID May sane May September

County OR Code development Not Stored ee svser02s

Website Update & Development Complete | Reformatting the

Blue Ridge Outdoors Ads -ARPA une Ads

Soci Meda Ade Cents! Ags Run Apoee

venture Gide Pron ARPA eee es

rototaphy-ARPA complete = rece cP? InProgrss EconomieDevelont Febuay December

eye Camp grind InProgess Webpage Developn Mach ay

Honaker’s Farmers Market

‘small Business Networking Event InProgress Connecting small b August December

Heritage Days - Old Russell County Courthouse [Complete Event celebrating the [June

rit NA (currenty)

Century Farms Dedication - Agritourism arted _|Honoring farms throu

‘old Ruseell County Courthouse Development, InProgress Picnic tables & signag July NIA (currently)

Bue Ridge Outdoors Ads - ARPA INotStartea [November Ad

loctober |November

Anticipated Anticipated = Actual Start Actual Estimated ise

Page 20f2

Russel] County Planning Commission August 21, 2023

The Russell County Planning Commission met on Monday, August 21, 2023 in the conference room of the Board of Supervisors at the Russell County Government Center, 137 Highland Drive, Lebanon VA.

Members Present Members Absent Others Present Oris Christian Kevin Tiller Esq. Charlie Edmonds

John Mason

Ernie McFaddin

Jack Compton

Philip Addington

Keith Ray

Mark Mitchell

Chairman Mark Mitchell called the meeting to order at 6:30 p.m.

Invocation and Pledge of Allegiance given.

Agenda approved. Motion by, Oris Christian seconded by Charlie Edmonds, motion passed unanimously.

June 19, 2023, Meeting minutes approved. Motion by Charlie Edmonds, seconded by Jack Compton, motion passed unanimously,

New Business

No new business was discussed.

Review of Plats

Plats for the months of June, July and August were reviewed. Transactions dated June 20, 2023 through August 21, 2023. The following motions were made regarding the reviewed plats.

A Motion was made by, Jack Compton seconded by John Mason and approved unanimously to recommend the Board of Supervisors approve the plat presented by Lonnie and Sandra Breeding.

The board gave consent to sign the plat on the Landfill Rd plat due to 6 acre exemption

The boundary adjustment for Advantage LLC was recommended for approval by the Board of Supervisors. Motion was made by Charlie Edmonds, seconded by Philip Addington and approved unanimously.

All other plats were approved as presented Other Business

Secretary Ernie McFaddin updated the board on IDA projects.

Meeting adjourned. Motion by Charlie Edmonds, seconded by, Philip Addington the motion passed unanimously.

Attest:

Ernie McFaddin, Secretary

RUSSELL COUNTY PLANNING COMMISSION DECEMBER 20, 2022- JANUARY 16, 2023

Carl Cecil Snead 1.634 AC, 2.46 AC, 2.48 AC, and 2.48 AC Family Division Mountain Spur Drive
Stephanie Coffin 19.178 AC Boundary Survey Upper Copper Creek RD
Billy Sherman McGlothlin & Margaret McGlothlin 4.261 Ac to be added to Gary Musick New acreage 4.261 AC + 4.69 Ac = 8.951 AC Remaining acreage 26.149 AC Adjoining Land Owner Thackers Branch RD

RUSSELL COUNTY PLANNING COMMISSION

January 17, 2023- February 20, 2023

1.The Nature Conservancy 121.459 AC Boundary Survey Rocky Fork RD

2.Gregory Scott & Michelle Mullins 2.56 AC Boundary Survey

3.New Garden Rescue Squad 0.52 AC & 0.116 AC Boundary Survey Heritage DR

RUSSELL COUNTY PLANNING COMMISSION FEBRUARY 21, 2023- MARCH 20, 2023

. Donald Getgen .774AC Boundary Survey Putnam RD

. Ella Mae Kiser one boundary line surveyed Long Branch RD

. Ben & Janet Collins 5.14 AC & 29.275 AC Boundary line adjustment Rocky Fork RD

. 58 Wise LLC 2 lot division New acreages .753 AC & .697 AC US HWY 58

. Danny & Amanda Musick .029 AC added to adjoining tract. New acreages .188 AC & 11.939 AC Maple Gap RD

. Margaret Mary Huff 1.75 AC Single division Remaining acreage 4.45 AC US Hwy 19

. Eric Fritts & Sandra Fritts 3.502 AC, 3.496 AC & 2.765 AC Family division White DR

. Highland Properties 116.93AC Boundary Survey Finney RD (also signed a deed restriction survey only)

RUSSELL COUNTY PLANNING COMMISSION MARCH 21, 2023- APRIL 17, 2023

. Eric W Fritts & Sandra L. Frittz 3.496 AC, 3.502 AC, 2.765 AC Family division White DR (had previously been approved but a map number was corrected for this survey)

. Glenn & Dorothy Hubbard 1.309 AC to family member

Remaining acreage 66.661 AC Family division Swords Creek RD

. Donald Lynn Gray Estate .75 AC Remaining acreage 27.25 AC Single Division Morning Star Circle

. Morris Miller to Karen Miller Sokol 18.84 AC & Sharon Miller Wicker 43.81 AC Family division Hubbardtown RD

. Donald Price .792 AC & 1.958 AC Boundary line adjustment Corn Valley RD

. Patty Ann Carter 2.42 AC Boundary Survey Fork Ridge RD

RUSSELL COUNTY PLANNING COMMISSION APRIL 18, 2023- MAY 15, 2023

. Julie Haagenson 67.290 AC Boundary Survey Harts Creek RD

. Raymond Shepard Tract A to be combined with 64R514 and Tract B to be combined with 64R515 New acreages 15.195 AC & 16.086 AC Mountain RD

. Danny & Pamela Rhea 1.32 AC to be combined with 1.61 AC New acreage 2.93 AC Clinch Mountain RD

. Larry Clyde Smith, Eddie Thomas Smith & Carol Ann Smith Maxfield Family division .457 AC and 0.371 AC, and .674 AC to the Town of Honaker Road Frontage Heritage Drive

. Scarlet Dawn Huff 14.69 AC (two tracts combined) Pioneer DR

. Jerry Smith 1 Ac to Matthew White (nephew) Remaining acreage 27.303 Family Exemption Green Valley RD

. J W Compton 27.97 AC Boundary Survey Grassy Branch of Dumps Creek

. Denver Rhea 8.745 AC Boundary Survey North Clinchfield DR . Angela & Jared Carpenter 1.041 AC to Jackie & Debra Carpenter

Remaining acreage 0.959 AC Family exemption Big Cedar Creek RD

RUSSELL COUNTY PLANNING COMMISSION MAY 16, 2023- JUNE 19, 2023

Easter Elizabeth Meade Mullins .304 AC to be added to Elizabeth J & Timothy E Campbell New acreages .749 AC (Remaining) and 1.024 AC Boundary Line Adjustment High Point RD

. Tamara Meadows and Kenny Richardson Boundary Line established

Mountain RD Casey Dye (Re-Survey) 4.463 AC Robinson Ridge RD

Sulphur Spring Community Church 2.86 AC (2 tracts added together) Sulphur Springs Circle

. TO BE APPROVED Clarence & Debbie Auville Lots 1-6 combined NOTE: In

Subdivision New acreage .540 AC Mew RD

. TO BE APPROVED Pure Salmon .703 AC Remaining acreage Russell County

99.427 AC US HWY19

TO BE APPROVED Gary Owens Wilson 16.66 AC to David and Shelia Barton Boundary Survey Smoots Branch RD

. TO BE APPROVED Classic County Land (14 new lots) New acreages all have

road frontage 7.94 AC, 10.29 AC, 12.90 AC, 14.570 AC, 12.68 AC, 14.64 AC, 14.94 AC, 18.30 AC, 11.59 AC, 9.20 AC, 11.00 AC, 13.49 AC, 12.24 AC & 9.00 AC Century Farm RD

TO BE APPROVED Leonard Companies and AC Investments LLC Boundary line adjustment. Leonard Companies new acreage 99.840 AC and AC Investments LLC new acreage 5.546 AC US HWY 19

RUSSELL COUNTY PLANNING COMMISSION JUNE 20, 2023- JULY 17, 2023

. Boundary Line adjustments between C L Dale Construction LLC, Mack and Helen Ray, and Key Western LLC. Mack and Helen Ray new acreage 2.531 AC, CL Dale new acreage 12.541 AC & 1.162 AC. To be conveyed to CL Dale 1.033 AC. Key Western 11.623 AC & 12.997 AC to be conveyed to Jeffery Kite US HWY 19 (Met all requirements previously voted on by planning commission members)

. TO BE APPROVED (In Subdivision) Lonnie & Sandra Breeding .001 AC to be added to Jerry & Wanda Couch New acreage 1.39 AC, Jerry & Wanda Couch 0.21 AC to be added to Lonnie & Sandra Breeding New acreage 3.64 AC Deel ST (Adjoining Land owner, Land swap)

. Jackie Lee Dillion SR & Norma Jean Dillion .367 AC (tiny house located on property) to Phyllis A Brooks (Sister) and Colton B Stinson Cedar Cliff RD

Family Exemption

. Robert N Smith JR .938 AC to Matthew McConnell Long Hollow RD Family Exemption

. Relocation of Right of way between Harry Ferguson and Timothy C Phillips Green Valley RD

. W Paul Campbell & Juanita D Campbell .89 AC Remaining acreage 104.577 AC Green Valley RD Single Division

. Delmis Elmore Keith 4.51 AC to William Osborne- Elmore Keith Remaining acreage 20.8 AC South 71 Road frontage

. MaryAnn Young 8.33 AC, 32.03 AC, and 1.23 AC Boundary Survey South 71

RUSSELL COUNTY PLANNING COMMISSION JULY 18, 2023- AUGUST 21, 2023

Gregory D Jacobs 2 AC Remaining acreage 4.017 AC Single Division Mew RD
Jimmy Gay Meade 1.06 AC Remaining acreage 36.34 AC Road Frontage Ridgeway DR
Melvin & Kristy Northern .703 AC Easement (Will sale to Lindsay Stinson at later date) Swords Creek RD

RUSSELL COUNTY CONFERENCE CENTER

September 1, 2023

‘The following is a list of the Russell County Conference Center events for the month of September.

Date Event Event Type Space os/o2i23 25% Wedding Anniversary Individual Full Douglas Sargent Event $25 09/03/23 Fantasy Football Draft Individual Quarter Kevin Ferguson Event $75 9/09/23 4 Birthday Party Individual Full Kaitlyn Chaffin Event $25 os/0/23 Baby Shower Individual Full ‘Adam Puckett Event $125 09/13/23 Pipe Safety Awareness Training Individual Full Rose Bennington Event $135, 0914123 Toy for Tots Bingo Community Full Sammi Lambert Event $125

Date Event Event Type Space 09/16/23 50" Lebanon High School Class Reunion Individual Full Rebecca Carter Event $200

09/17123 Birthday Party Individual Full Haley Honaker Event $125

09/19/23 Chamber of Commerce Political Form Community Full

‘Angela Carpenter Event $0

osi20/23 Falls Hearing Center Lunch and Learn Full Lauren Esposito $260

09/22/23 ‘Cumberland Mountain Fall Ball Individual Full ‘Adam Wade Event $125

09/24/23 Relay for Life Fund Raiser Dinner Community Full

‘Sky VanDyke Event $0

0929123 Renovation Worship Canter Church Conference Community Full Tammy Woodward Event $125

09/30/23 Renovation Worship Center Church Conference Community Full ‘Tammy Woodward Event $125

$250.00 Final Total = $ 1,470.00

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA RESTAURANT IN LEBANON VIRGINIA ON September 12th 2023. 6 PM

MEMBERS & GUEST PRESENT GARY DOTSON EUGENE FERGUSON HENRY STINSON LINDA CROSS CARL RHEA BILL WATSON HENRY KINCER MIKE OQUINN TONY MAXFIELD

GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA

1-GUARD RAILS REPLACED AS DAMAGED

3-DANTE ROANOKE HILL NEAR THE TOP FOR APPROXIMATELY 150 NEEDS NEW GUARD RAIL REPLACED VERY RUSTY AND LOW TO THE GROUND

4-RT. 58 W AT QUARRY ROAD GUARD RAIL EXTENSIVE DAMAGE

5-RT RT 58 W/683 MEMORIAL DRIVE SIGN POST DAMAGED AT THE INTERSECTION

6-RT 58 WEST MILE MARKER 68.8 ACROSS FROM HONAKER CHAPEL GUARD RAIL DAMAGED 7-RT 19 N AT VALERO CROSS OVER END OF GUARD RAIL DAMAGED.

ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN

SHOULDER REPAIR AND POT HOLE

1-RT 615 GRAVEL LICK BETWEEN GOLF ENTRANCE AND THE OLD TRASH DUMP ROAD SINKING WILL PATCH WHEN ASPHALT IS AVAILABLE

2- RT 614 NEEDS GUARD RAIL INSTALLED BECAUSE THE TIMBER REMOVAL HAS ELIMIATED A BARRIER TO AN OPEN HILLSIDE

3- RT 645 A LARGE POT HOLE IN THE MIDDLE OF THE ROAD JUST BEFORE MARY OWENS HOUSE

4-RT 19/80 NORTH BOUND ROAD HAS A LARGE DIP AT THE TURN OFF

5-RT 615 FIRST HOUSE ON DINSMORE HILL PAST GOLG COURSE BOTH SIDES OF ROAD WASHING OUT

6-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE REMOVED, REMOVAL PENDING NEW CONTRACTOR

7MUSIC FEAT ROAD AT BELFAST NEED TO REMOVE GRAVEL THAT HAS WASHED OUT ONTO. THE ROAD NEAR JIM EATONS

8-RT 67 NEAR E. DILLION WATER STANDS IN ROAD DURING RAINS POSIBLE FIX IS TO CUT A WINDOW IN THE SHOULDER OR EMIMATE BERM

9-RT 67 DYE HILL A 40 FEET SECTION OF ROAD SINKING. WILL OVERLAY

10-RT 661 CLEVELAND ARTRIP BRIDGE GUARD RAIL BEING WASHED OUT NEAR CAMPBELL KISER

11-THACKER BRANCH OFF FINNEY ROAD SEVERAL PLACES ON THE EDGE OF THE ROAD WASHING OUT

12-RT 627 LOWER BEARWALLOW NEEDS A SPEED LIMIT SIGN INSTALLED

13-RT 19 NORTH NEAR SOULS HARBOR CHURCH ROAD SINKING. — WILL MILL AND RESURFACE 14-RT 614 AT THE BLUFF NEEDS DEFLECTORS ROAD OFTEN FOGGY OR ICY

15-RT 67 1/8 MILE NORTH OF SWORDS CREEK SCHOOL EITHER THE ROAD IS SINKING OR THE BRIDGE RISING

16- 82 NEAR A WEEPING WILLOW ACROSS FROM TOMMY BREEDING HOUSE

17-RT 82 CLEVELAND ROAD NEEDS REFELECTOR ON DOWN THE MOUNTAIN GUARD RAILS 18-RT 67 1/8 MILE FROM 634 PINE CREEK JUST BEFORE SWIFTY JOHN DRIVE TWO VEHICLES SITTING ON THE RIGHT OF WAY

19-RT 740 COPPER ROAD ENTIRE ROAD NEEDS TO BE RESURFACED. WILL REPAIR WORSE SPOTS

SCHOOL BUS SAFETY AND OTHER CONCERNS

1+ RT 611 JOHNSON SETTLEMENT REQUEST SPEED LIMIT SIGNS COUNTY NEEDS TO REQUEST A STUDY

2- BRUSH ON SEVERAL SECONDARY ROADS HITTING SIDE AND TOP OF SCHOOL BUSES

3- RT 654/657NEEDS A SPEED LIMIT STUDY BECAUSE THE SPEED LIMIT OF 25 MILE PER HOUR IS LESS THAN THE 35 MILE PER HOUR ON THE TOWN ENTERANCE

4- RT 651 ROMAN RIDGE AND NEW GARDEN INTERSECTION BRUSH AND WEEDS NEED TO BE CUT FOR VISIBILITY

5- RT 58 EAST NEAR MILE MARKER 62.6 IN THE CUT THROUGH A DEAD TREE HANGING ON THE HIGHWALL

6- RT 602 ON RIDGEWAY OFF RT 71 SOUTH TREE LIMB HANGING OVER THE ROAD

7- RT 82 A CHEVRON SIGN DOWN JUST AS YOU ENTER CLEVELAND

ITEMS REPORTED CORRECTED

1-RT 1080 CASTLEWOOD LIMB REMOVED OVER THE ROAD

2-RT 1120 IN HONAKER BRUSH AND LIMBS HAVE BEEN CUT

3-RT 624 AT DRILL RAILROAD CROSSING REPAIRED

4-RT 1120/80 GREEN ACERS BRUSH HAS BEEN CUT

5-RT 645/740 INTERSECTION BRUSH HAS BEE CLEARED FOR VISIBILITY

FUTURE SUGGESTED MAJOR SAFETY PROJECTS

1-ARTRIP RD. % MILE FROM CLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF TO WIDEN ROADWAY. WILL REVIEW WITH RESIDENCY TWO DIFFERENT PROPERTY OWNERS

2-RT 667 CENTURY FARM RD. FIRST INTERSECTION NEEDS TO BE WIDENED HAVE HAD. SEVERAL WRECKS POSSIBLE REVENUE SHARING PROJECT

3-RT 651 HUBBARD TOWN ROAD INTERSECTION ONTO NEW GARDEN ROAD NEEDS TO BE WIDENED A BLIND SPOT IN THE CURVE. TWO CRASHES IN THE LAST TWO YEARS POSSIBIBLY SCALE BACK THE BANK

4-RT 684 CHESTNUT RIDGE CIRCLE OFF ROUTE 65 ROAD NEEDS TO BE WIDENED ESPECIALLY ON THE LOWER END UP TO THE CHURCH

5- ALL COUNTY ROADS NEEDS LINE PAINTED ON EDGES

UNDERLINED AND BOLD COMMENTS FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 7016780 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701 7086 CARL RHEA 254 3810 HENRY STINSON 873 4905 HENRY KINCER 889 7601 BILL WATSON 794 1021

NEXT MEETING WILL BE OCTOBER 10TH 2023 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT IIIIIIIII! PREPARED BY GARY DOTSON

Cannery Revenue Report FY 2023/2024

Castlewood

Honaker

Tn County | InCounty | Cans | Glass | OutofCo | OutofCo| cans | Glass Customers} Revenue | Used | Jars _|Customers| Revenue | Used | Jars

July 3 $3175] 0 177 7 $565) 0 39

August 23___|$ 430.23| 115 1112 0 s- a 0

[September

[October

November

December

January

Total 28 $461.98 115 1289 1 $ 5.85 0 39

Russell County Building Department 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012

Fax: 276-889-8009 [email protected] Josh Stinson~ Building Official

September 21,2023

Dilapidated Structure/House Report

Observations conducted by Russell County Building Official, Josh Stinson

Dilapidated House Observation Report 137 Highland Dr. Ste D. Lebanon, VA 24266

September 13, 2023

Mr. Lester,

On September 12, 2023, | conducted a site visit investigation of the property located at 1951 Thompson Creek Road ( Tax map 1D:76R174) in Honaker, Virginia. Upon investigation of the property located at this address, | observed a broken window on the east end of the home. The window is roughly 7 feet off the ground so easy open access to the public is impossible. The structure is secured and all exterior walls seem to be in sound structural condition. There is a brace on the southwest corner of the front porch holding up the roof where a post had rotted.

Once | completed my inspection of the property | returned to the office and noticed an issue with the complaint on file. The address reflected does not match the owner listed. The owner listed on the complaint was Dwight Jackson however the address of 1951 shows the owner to be Bryce Dye. | will be reaching out to verify whether this was the correct address of the complaint.

The structure located at 1951 Thompson Creek Road does not fall within the parameters of the Dilapidated Structure Ordinance.

Shua Stinson

Russell County Building Official

Dilapidated House Observation Report 137 Highland Dr. SteD. Lebanon, VA 24266

September 13, 2023

Mr. Lester,

On September 12, 2023, | conducted a site visit investigation of the property located at 5737 Redbud Highway ( Tax map ID:76R294) in Honaker, Virginia. Upon investigation of the property located at this address, | observed a broken window on the southeast end of the building. The window is located at ground level so easy open access to the public is possible. The structure is secured at all other points and all exterior walls seem to be in sound structural condition. | will be reaching out to the owner to try to get them to repair the window.

| was also notified in the complaint that a fire had occurred at the property. | was unable to enter the building, however anyone that wishes to receive reports of fire damage can contact the Virginia State Fire Marshal’s office and records should be on file. | will do my best to get an inside look once | try to make contact with the owner.

The structure located at 5737 Redbud Highway falls within the parameters of the Dilapidated Structure Ordinance at this time because of the broken window. Once repaired the property in question will be brought to compliance.

joshua Stinson

Russell County Building Official

HY aw

— SSS <SSSSu

™ Gmail Loretta Vance [email protected]

July 2023 Monthly report

‘1 message

Ashley Puckett <ashley,[email protected]> Fri, Sep 1, 2023 at 12:25 PM To: Loretta Vance <loretta [email protected]>

Russell County Animal Shelter

Monthly Report July 2023 Seized | Other Total ( rantine fransfer 16a 18 34 was out of state) Adopted 4 3 7 Ownet 5 1 6 Reclaimed Euthanized 2 2 Died in 2 1 3 Custody

Other

Total 27 25 52

Mi Gmail

1 message

Loretta Vance [email protected]

Record for Saturday Adoptions/ Visitors

Ashley Puckett [email protected] To: Loretta Vance [email protected]

Below is a record for August 2023 Saturdays.

RCAS Saturday Record

m0 Ts 2022

Fri, Sep 1, 2023 at 4: 25 PM

DATE

OUTCOME

8/5/23 8 2 owner 2 owner surrender (FIRST surrender was told to check ADOPTION back due to lack of EVENT) space. 6 Adopt 6 Puppies 1 of the 6 adopted (opened zero was returned. kennels) 8/12/23 2 1 speak to 1 was told to call ACO dispatch to speak to ACO. 1 Adopted 1 Adult (opened one kennel) 8/19/23 0 0 0 8/26/23 2 1 owner 0 1 owner surrender surrender went into custody. 1 owner 1 Referred to surrender Tazewell County

Animal Shelter due to owners address is in Tazewell County. We can only take dogs

from Russell County.

Library Board of Trustees Meeting

Members Present Members Absent. Judy Ashbrook Karen Davis ‘Ann Monk Susan Breeding Kim Fife Sharon Sargent Sherry Lyttle Bob Breiman, Sharon Van Dyke

Chair Karen Davis called the meeting to order 15 August 2023 at 5:01 pm.

Motion to approve agenda made by Susan Breeding and seconded by Sharon Sargent; motion approved.

Minutes: Ann Monk made and Judy Ashbrook seconded a motion to approve the June minutes as distributed; motion passed.

Financial: Susan made and Kim Fife seconded a motion to approve the bills; motion passed.

StaffReports: Kelly reviewed the staff & director’s reports, advising that she does intend to retire in fall 2024 and what the budget impact of that will be. Discussion of hiring process ensured.

Old Business:

New Business:

Review & Summary:

Next meeting: 19 September 2023

Sharon made and Kim seconded a motion to adjourn; motion passed.

Respectfully submitted, Kelly McBride Delph

CUMBERLAND PLATEAU RWMA: Mr, Toby F. Edwards, Executive Director

DICKENSON COUNTY: CUMBERLAND

Mr. Damon Rasnick PLATEAU

‘Mr. Ronald Peters

BUCHANAN COUNTY: RUSSELL COUNTY: Mr. Joff Coopor | Mr. Tim Hess Mr. Carl Rhea:

Mr. Tim Lovelace

MOF

Agenda I. September 19, 2023 CPRWMA Board of Directors Roll Call for Quorum.

Il, a) Straw Poll on Advertising Public Hearing for September 19, 2023 b) Public Hearing

Transportation and Disposal Rate Changes in Accordance with Commonwealth of Virginia Code 15.2-5136 section H

Il Approval of Minutes of the August 17, 2023 meeting…

Motion: Seconded:,

Il, Administrative Business

a) Review CPRWMA Waste Stream Report August 2023…

b) Approval of the Treasurer’s Report for the month of August 2023…

Motion: Seconded:

c) CPRWMA Attorney’s Report for August 202:

d) Litter and Recycling Report. IV. Old Business V. New Business i ‘ VI. Correspondence/Public Comment Vil, Adjournment and Next Meeting. 4 Chair or Vice Chair conducting the meeting

Motion:, Seconded:. Minutes submitted by: Carl Rhea and Saundra Honaker

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 ‘ Phone 276-833-5403 Email [email protected] www.cprwma.com

RESOLUTION

WHEREAS: The Authority has entered into new solid waste Disposal and

‘Transportation contracts which will alter the rates, fees or charges made for use of this system,

and,

WHEREAS: Pursuant to § 15.2-5136(G) of the Code of Virginia, the Authority wishes to set a public hearing to allow all users of the Disposal and Transportation systems and all others interested in the same the opportunity to be heard concerning the proposed changes in

rates, fees and charges.

Itis hereby RESOLVED:

‘That a preliminary schedule or schedules fixing and classifying such rates, fees and

charges as are now proposed be attached hereto and made a part of this Resolution.

‘That a public hearing be held at the Bonanza Restaurant meeting room, Lebanon, VA. pursuant to this Resolution on September 17, 2023

That the Executive Director of this Authority see that proper notices of a public hearing be published in the manner and within the time limits set by law and forward copies of the same

to the governing bodies of the member counties of this Authority.

K ADOPTED this 29th day of_August_, 2023.

CHAIRMAN,

Public Hearing

Disposal and Transportation Rate Changes

Disposal-All three counties pays the same tipping fee Year 1 $27.00 per ton

Year 2 $28.08 per ton

Year 3 $29.20 per ton

Option to Extend for 2 additional years

Year 4 $30.36

Year 5 $31.57

Transportation-based on milage to the landfill from the county.

Buchanan Co Dickenson Co Year1 $22.31 $22.04 Year2 $22.98 $22.70 Year3. $23.67 $23.38 Year4 $24.38 $24.08 YearS $25.11 $24.80

Russell Co $20.27 $20.88 $21.51 $22.16 $22.82

CUMBERLAND PLATEAU RWMA:

Mr. Toby F Edwards, Exeoutive Director BUCHANAN COUNTY:

Mr. Jeff Cooper

Mr. Tim Hess

DICKENSON COUNTY:

Mr, Damon Rasnick Mr. Ronald Peters

CUNBERTAND: PLATEAU

RUSSELL COUNTY:

‘Mr. Carl Rhea Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes August 17, 2023

Members Present

Others Present

Ron Peters, Chairman ‘Toby Edwards, Director

Tim Hess, Vice Chairman Saundra Honaker, Finance Officer & Spouse

Carl Rhea, Secretary /Treasurer Chad Short, RC Solid Waste

Tim Lovelace Brian Ferguson, RC Solid Waste Jeff Cooper Danny Davis, BC Solid Waste Damon Rasnick Buck Statzer, RC Solid Waste

Lonzo Lester, RC Administrator Brandon Monroe, CEI Andy Sweeney, Waste Management

CALL TO ORDER: Chairman, Ron Peters, called the August 17, 2023, meeting of the Board of Directors to order at 5:30 PM at Lebanon, VA. The Pledge of Allegiance and prayer were given,

QUORUM: A quorum was established.

APPROVAL OF MINUTES: The minutes of the July 19, 2023, monthly meeting of the Board of Directors was presented for consideration. A motion was made by Damon Rasnick and seconded by Carl Rhea to approve the minutes as presented. Motion was ratified, voting as follows:

Carl Rhea ~ Aye ‘Tim Lovelace - Aye

Tim Hess- Aye Jeff Cooper ~ Aye

Ron Peters - Aye Damon Rasnick - Aye ADMINISTRATIVE BUSINESS

WASTE STREAM REPORTS ~ July 2023: Toby Edwards reviewed the waste stream reports, Buchanan was up due to storm debris, Dickenson and Russell were down.

137 Highland Drive / P.O, Box 386 Lebanon, VA 24266 Phone 276-833-5403 Emall [email protected] www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes August 17, 2023

Page TREASURER’S REPORT —July 2023: Carl Rhea presented the CPRWMA.

Treasurer’s Report, reporting the total cash balance was $126,660.62 at the end of July. A motion to approve the report as presented was made by Tim Hess and seconded by Jeff Cooper. Motion was ratified, voting as follow:

Carl Rhea - Aye Tim Lovelace ~ Aye Tim Hess- Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT ~ July 2023 It was reported that the attorney has been working with Waste Management legal counsel regarding the contract and that Waste Management agreed to changes, finalizing the document.

ATTER IG REPORT: _No report.

OLD BUSINESS CONTRACT SIGNING (CEI AND WASTE MANAGEMENT): The transportation contract with CEI was finalized and signed, A motion was made by Damon Rasnick and seconded by Jeff Cooper to approve the Waste Management contract for three years with option to review for two more years. Motion was ratified, voting as follows:

Carl Rhea - Aye ‘Tim Lovelace ~ Aye ‘Tim Hess- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick - Aye

‘The Waste Management contract was executed by the Authority representative.

NEW BUSINESS:

Toby Edwards stated that the current buckets on the Caterpillar loaders at each transfer station are thirty years old and need to be replaced or retrofitted for attachments. The current buckets have been repaired multiple times and have holes in them. The cost to purchase attachments would be $15,750 for all three. The cost to purchase new buckets would be $31,860 for all three (or $42,630 without trade in). A motion was made by Jeff Cooper and seconded by Tim Hess to purchase new buckets for the loader at all three transfer stations. Motion was ratified, voting as follows:

Carl Rhea - Aye ‘Tim Lovelace - Aye Tim Hess- Aye Jeff Cooper ~ Aye Ron Peters — Aye Damon Rasnick - Aye

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

August 17, 2023

Page 3

CORRESPONDENCE/PUBLIC COMMENT

VA DEQ INSPECTION RUSSELL COUNTY TRANSFER STATION:

Russell County passed VA Department of Environmental Quality inspection, and they are the only county that has had an inspection this year.

Brandon Monroe stated that he appreciated the board awarding CEI the transportation contract for the next 5 years.

ADJOURNMENT AND NEXT MEETING

A motion was made by Carl Rhea and seconded by Damon to have the next meeting on Tuesday, September 19, 2023, at 5:30 PM at Bonanza in Lebanon VA. Motion was ratified, voting as follows:

Carl Rhea - Aye Tim Lovelace ~ Aye Tim Hess- Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick — Aye

A motion was made by Damon Rasnick and seconded by Tim Hess to adjourn the meeting at 5:54 PM. Motion was ratified, voting as follows:

Carl Rhea - Aye ‘Tim Lovelace ~ Aye ‘Tim Hess- Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye

Secretary/Treasurer Date

[—Gumberiand Plateau Regional Waste Management Authority Waste Stream Analysis. | Period: January 1, 2023 to December 30th, 2023

Buchanan County

Totaa Tore A (Perio

une 2023 __ uly 2023 _August2023_Septatza Oxt2t__Nova02a__Dac2022 onthe Tomage, Tose ssa 7s 90887 000 0.00 700 000 s,0815 cc aT lr eT Ty 000000 4,272.29 44354 20622——144.03 «0.00000 00 000 407841 11.60 2208 7269 000-000. 000 000 4028.42 wg0g 2360531148 0.00.00 000 «0.00 2325.33 0.00, ‘000 ‘000 ‘000 000 000 000 ‘O00 0.00 0.00 00 ooo 000 000 000 000 3ea7 1653 3205 0000.00 000000 248.33 015 ‘000 ‘000 000 000 000 900 440 26 164 837 200 000 000 000 30.86 0.00 ‘000 00 0000.00 000000 ‘00 0.00 ‘000 000 200 0.00 000000 0.00 001 020 032 0000.00 000 000 2.05 33.35 ar71 368 000 0.00 000 000 77.46

Waste Material(s) Jenz023__ Fb 2003 March2023_—_ Al 2003,

"00a 68 saaa6 108067 sc 19865 1169017564 13052 aaae 9128 19803 ——«67.86 IYerdash Waste 4295 pas2 30039 30823 Mine Waste, 2a511 271.80 38169. 23221

Industral Waste ‘000. 0.00 ‘0.00, ‘0.00 [Roofing Waste ‘000 0.00 ‘0.00 0.00

36:32 275-6222 ‘000 ‘0.00 ‘0.00 0.00 4.90 123 3.96 391 0.00 ‘100 0.00 0.00 0.00 ‘000 ‘000 0.00 013 0.14 045 045 3472 4746045369758

frown of Grundy 000 0.00 0.00 000 0.00 ‘000 000 ‘000 000 0.00 000 0.00

[Dickenson County

Waste Material(s) Jan2022___Feb2023__March20es Ape 20z3___May023__—_ dune 2023,——ly2023,_—_Auguat 023 __Sept 2023 Oct 2023 _—Nov7029__Deeatzs "Columns Toomage fRousenota Seas? Sz 61808 see 22 ead 387 28 seas ean 000 000 000 000 48237 |Commerciat 158254168 —~—~1S467~—~*18147—~—~*1N788 ~~ ~C«tSOBO~=~=«NS23~——O 0D 000 000 479.44 |Cconstruction Debris 92.38 302024983828 238s 1935 10254-4860 0.00000 000000 ——Se.te lvard Waste ‘0.00 ‘0.00 ‘0.00 ‘000 0.00 ‘0.00 0.00 ‘0.00 000 0.00 000000 0.00 tine Waste 26348 23644 —=«50SS 21530 ——aessB«S«400S~—=SCASTA HIS 0000.00 0000.00 —_4,886.86 industrial Waste ‘0.00 0.00 0.00 ‘000 ‘0.00, ‘0.00 ‘000 ‘0.00 00 000 000 009 0.00 JRooning Waste ‘0.00 0.00 0.00 0.00 ‘0.00 000 ‘0.00 0.00 000 0.00 000 000 0.09 Hires 16.56 173326742598 2131 3439 7308 1e63 0.00.00 ogo 0007888

[Storm Debris ‘000 2.00 ‘000 ‘000 ‘000 ‘000 ‘000 ‘0.00 000 0.00 ‘0.00 000 0.00 Icarcass ‘007 0.00 ‘000 68 ‘000 ‘000 og ‘0.00 000 0.00 ‘00 0.00 1.63 Dry Sludge ‘000 0.00 ‘000 0.00 ‘000 ‘000 09 ‘000 0000.00 ‘000 0.00 0.00 lmutch 000 0.00 0.00 0.00 ‘000 000 000 ‘000 000 0.00 ‘000 000 0.00 tegal

Dumpsiclesnups 198 0.00 768 0.00 000 24h 346 320 000 0.00 000 0007.86

| nase atasoarras tomas tomneassnsaanna7# ers tamase 00 as0 ann oan [SSESE] 17012

[Town ot Cetwood oa ‘000

Russell County

Waste Matertalis) _Jon2022

ar 2023

Ap 2003

iy 2029

iy 2023

‘August2023__ sept 2023

‘otas roman (Per owt) ‘Coline Tome.

Rousenora Tara Commercial 14069 Construction Debris 178.86 IYard/ash Waste 0.00, laine Waste 000 industrial Waste 2730 [Roofing Waste 0.00 Tres 1818 0.00 0.00 0.00

1475 136 0.00 058

Tas

106.19 6064 0.00 ‘000 2790 ‘0.00 4862 ‘000 0.00 0.00

462 O54 0.00 4.10

Taide 154.39 96.95 ‘0.00, ‘0.00 25.85 0.00 3206 ‘000 0.00 0.09

1164 433

000 281

0.00

T3004 isaet ease 0.00 ‘0.00 3333 ‘0.00 2223 ‘0.00 0.00 0.00

so os7 0.00 0.49

7 50 1 000 ‘000 3099 ‘0.00 49.95 0.00, 0.00 0.09

6.03 6.03

0.99 033

0.00

000

Tae

223 0.00 3148 ‘000 ‘0.00 ‘000

13.84 537 0.00 1.88

‘000

0.00

Taarss 105.15 133.58 000, ‘000 720 ‘0.00 2661 ‘000 9.00 0.09

ast Bat 0.09 04g

TSS

‘000

“ooo ‘O00 ‘0.00 0.09 ‘0.00 ‘0.00 0.00 0.00 000 0.00 0.00

0.09 0.00

0.00 0.00

‘000 0.00

7 ‘0.00 ‘0.00 ‘0.00 ‘0.00 ‘0.00 ‘ooo 9.00 9.00 0.00, 0.00

0.00 0.00

0.00 009

‘o00 ‘000

700 9.00 0.00 0.00 0.00 0.00 ‘000 0.00 ‘0.00 0.00 0.00

0.00 0.00 0.00 ‘000

‘000 0.00 0.00

oval FY 2023

7.00 000 0.00 0.00 09 0.00 000 0.00 ‘0.00 ‘000 0.00

0.00 000 0.00 0.00

‘000 ‘000 ‘000

Tos 7S 1077.69 15.85 0.00 0.00 eae 0.00 20277 0.00 0.00 0.00

7328

235 ‘000 asi

|e naman vas seas saeeie| aman asese tsuan aasor0n0) aan oan aon TRERBETET] ara

3649.38

cmt Pes at Sam se Repo

aches Caan Wa eae Pgs Aunt 2003 fo Aun 130

RNR eae se | Pe | Ge] ae ee | ae

ee ee) au oe | owe eam) es | oo | oe Go| ce) | Gow | como {com | fom | em | Gm L ces {ces | com | com) | Gem | cee) | Com | Com | com

37 4snsse | 113640 1geoes obrae amas seat aT LOOT Hstege tigen nasa7s sonoas

wens ani Sexe hoes

ez. tor tas ams rae ese toss cee atae me | au Eee Ce Bios Stem ssa sires suas diss ameienegas gra om aan ae a, ot Td ee eae tase fat aes dear oom ‘om oa 800 tao tea a a eee? 0 a am oa bat ao 20a om aco800 goa one om as og aoe wna moar 22 we fe te

Tass tco a0, G00 wees eo. tonae aa

susst_tguse asian zat! res | iuetes ares aeeia tame ueenay —sa0nss tenes sas Buchanan County Waste Stream Analysis, (This Month)

‘Sumavtind Patan Basia! Weste Manacomant Autry,

Buchanan County 2023

+1600.00

‘alan 2025 aFeb 2023 ‘March 2023 apt 2023 eMay 2023 une 2023, seuly 2023 august 2023 sesept 2023 0223 ‘BNov 2023

smbee 2023

samse sordre athe sesean tomes eesee —eeee

Dickenson County Waste Stream Analysis (This Month)

ws, Sy _ a “sy “
Me, ‘ SS ~ ‘N\

a Tae RE SS

Sombertid Pens Resions! Wie Manscement Aorny

suo.

Dickenson County 2023

1,800.00 + eae ee

480000 ae Sa SS

4400.00 eens st

‘evan 2023

1.20000 Bose Satstose ean? Feb 2003

| (OMarch 2023 1.00000 a sei |

‘apa 2023 seMay 2023

‘800.00 soos SS

we ane 2028

sauuly 2023

600.00 — ares: 2023 sept 2023

400,00 iestsnaethwel “eee B02 2023

‘aNov 2023

eee 2023

2 nie Ee a

Ccntetand Pains Wise Staom yi Report

‘Rassall County Westo Siam Anal Period: August 1, 2023 0 Avauet 3, 2025

ale ae eae aa al eeah ea

ameot | mento | astuoots 2022 ais mot aert | atto men ae ater | 20 wesattaedat | “tent | cme | dew) | com {com | com) {com | com {Gem 1 com | com | cee | con | com | com} com | com | coms | com)

Russell County Waste Stream Analysis _— (This Month)

wo pia ts SEES IESE WT eR DESIRES °

aa ae 4S ff Of f Of 64 f f

rte Tomas nia te owing ows: lLebanon i q [ctveisne. A

e202 Aunog jessmy

ogooz

voor

0008

uot

‘0008

‘00 00’r

0 002’t

‘on 00%'t

~ oo’008’t

RRS TR SA TT PS PTT

Cumberland Plateau Regional Waste

Management Authority

Cash Flow Statement

August 2023

Cash Balance - July 31, 2023

Cash Received - Tipping Fees: Buchanan (Jul)

Dickenson (Jul) Russell (Jul)

Cash Expenditures Cash Expenditures - August 2023

Cash Balance - August 31, 2023

79,982.49 57,821.50 74,880.85

126,660.62

212,684.84

(218,067.77)

121,277.69

Fund Balances:

Capital Equip Replacement Fund

165,510.00

DEQC/D

44,249.96

[Total in Bank

331,037.65

PEEEEEEE g ? H 8 4 f

geece

‘202 ‘Le Bayo ezoz *t Say wars poyeg om 405 ssiB0y 4209 reuoiBay nesye}g puevoquing

SUSUSSSREEEEEE ial SBRRGREEE

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2023-24- OPERATING BUDGET & EXPENSE REPORT

Bipanditures WXEDIEN PEE) Tus/3i/2023 Audaet [Direct Expenses: [Transport/Oisposal 170,774.99) iai29956 | asi o7ass "§500,300.00 Tire Recycling 10,000.00 HAW Event = 72,000.00 [Other Reimburced Expenses FRET 22a6 5 37077499] “181.5220 | 3si257.01 522,500.00 [Overhead Expenses, [Debt Service Loaders 5758.5] S788 1359630 31,5779 | “in Other Disposal ~ 2,000.00-|— ow | utilities: z Buchanan FEN 25050 TESS 6,900.00 | Dickenson 57.49) $2932 2106.81 6,900.00 | 10 Ausell 51.06] 307.93 959.79 6,000.00 36 (Supplies: = Buchanan 1135] 19955 Hise 7330000 | a Dickenson 37855 37855, 2,500.00 | a5 Russell 39337 393.37 2,500.00 | sen Fuel: 5 Buchanan En 23593 FASTEN 30,000.00 | ~ zon Dickenson 2924) 1938 8,000.00 | ow Russell 291027 351027 30,000.00 | zen] [Tetephone: Buchanan 535] ore 30087 2,406.00 | 7a Dickenson 170.46] 10797 278.43 2,000.00 | 1 Aussi 125.14 194.08 319558 2,900.00 | ~a| Station Maintenance/improvementsr ‘Buchanan BPE FE Beas 36500000 | an Dickenson 4009 740.00 780,00 30,000.60 | ox] Russell 20.00 40.00 80.00 30,000.00 | ow] [toader/Equip Maintenance? Buchanan CEE CEE 720,006.00 | 25%] Dickenson 3465.55 Ea) 4450.24 720,000.00 | 22x] Russell 4113.7] 33027 7453.57 20,000.00 | an] [Transfer Station Permits and Manay Station Permits = 24,00000 | — ax] ‘ACO insurance 1164.0] 34,164.00 22,000.00 | sax| [Management 6,281.44 ORT 13,762.88, 73,000.00 | 37] Fringe Health & Relrement 2563.74 2,208.48 4,852.22 724,468.00 | 204] [Finance Manager 240.09] ‘84000 1,680.00 30,000.00 |x] Cegat ZiGT: 3a 007 3108 30,060.00 | ain] Ir Suppor Ex 27500 2,169.00 10,000.00 | 3 Orfice Remtainteret/CeW/OMce Supper 492.21] 200.00 692.21 5,000.00 | sex rectors Comp EPR TX 251.0) TOT: 26830 i = Protessonal Fees (avd = 7,200.00 | — on [weeting Expense BR] 1660.68 4,000.00 |e Travel : 1,000.00,| — o| Supplies: > 7,000.00 | oe [Ovesrticenser TSO, ZS 0 3,000.00”| —35 Vericre Expense T7500. TS 3,500.00 |i [Gnitorm Rentals 7308.5] 58024 2,484.43 5,000.00 | — si ivertsing = 7,000.00 | “ay Projects Tre Shear T2008] T3075 30150 720,000,00 | —5 Reserves equip? Eagan Fon 5 3,000.00 | on “GVERVIEAD SUBTOTAL g 350295] ECS Baar 544,605.92 | anu [Forat expenses $a e7r 58 | $a | ass SATE} Fate begins fly 1.2023] "overhead Rato per county 15,129.05

[Management Breakdown

Toby Salary

[Toby Insurance

{401K Cost/Contribution Taxes

[Total Fringe

13762.88}

2973.60}

825.78} 1052.84} 4852.22]

[Directors Comp & Taxes =

Salary 2200] {Taxes 168.3

2368.3} [Office Breakdown Phone/int 181.44) Rent 400.00} Postage Office Sup 110.77 Bank Charge

692.21

Presentations.pdf
Meeting: 10/2/23      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 10/2/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

^ Back to top of page.