2023-09-05 18 00-Russell BOS-Regular Meeting-Packet

2023-09-05 18 00-Russell BOS-Regular Meeting-Packet

Document Date: September 5, 2023 Document: 2023-09-05_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors September 5, 2023 Amended 9/5/2023

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – SEPTEMBER 5, 2023

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL – Clerk of the Board

INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATIONS

Debbie Milton – Cumberland Plateau Planning District – Dante Sewer
Supplemental Grant ……………………………………………………….……………A-1
Missy Carter – Community Workforce Program (CWP)……………………………A-2

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………B-1

a. Unapproved minutes of August 7, 2023

Approval of Expenditures. Consider approval of expenditures presented
for payment………………………………………………………………………………B-2

Agenda Board of Supervisors September 5, 2023

Amended 9/5/2023

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - SEPTEMBER 5, 2023

BOS Board Room, Regular Meeting

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL - Clerk of the Board INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATIONS

Debbie Milton - Cumberland Plateau Planning District - Dante Sewer Supplemental Grant .
Missy Carter — Community Workforce Program (CWP)…

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors.

a. Unapproved minutes of August 7, 2023

Approval of Expenditures. Consider approval of expenditures presented for payment…

Russell County Page 1

Agenda Board of Supervisors September 5, 2023 Amended 9/5/2023

Russell County Page 2

Committee Appointments for Board Consideration………………………………B-3

SWCC Local College Advisory Board

Kathryn Easton (Resigned) 2-Year Term June 30, 2025

RC Public Service Authority (PSA)

Thomas Tignor 4-Year Term June 24, 2027

Southwest VA Alcohol Safety Action Program

Zack Stoots 3-Year Term September 7, 2026

CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

VA Department of Elections – Polling Place Accessibility Requirements….…C-1
VA Opioid Abatement Authority - VOAA Workshop – 9/7/2023………………….C-2
VDOT Monthly Road System Report……………………………………………………C-3

REQUESTS

Laurel Bed Lake Access Development Feasibility Study Contract………………C-4
Dante Steam Building Renovation Project Contract………………………………C-5
Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the
Pittson Place………………………………………………………………………………C-6
Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the
HUD Developments………………………………………………………………………C-7
Disposal Truck Sell/Auction – 2022 Mack Truck……………………………………C-8

Agenda Board of Supervisors September 5, 2023 Amended 9/5/2023

Committee Appointments for Board Consideratior SWCC Local College Advisory Board Kathryn Easton (Resigned) 2-Year Term June 30, 2025 RC Public Service Authority (PSA) Thomas Tignor 4-Year Term June 24, 2027

Southwest VA Alcohol Safety Action Program

Zack Stoots 3-Year Term September 7, 2026 CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

VA Department of Elections — Polling Place Accessibility Requirements.
VA Opioid Abatement Authority - VOAA Workshop — 9/7/2023…
VDOT Monthly Road System Report…

REQUESTS

Laurel Bed Lake Access Development Feasibility Study Contract…
Dante Steam Building Renovation Project Contract…
Cumberland Plateau Housing Authority — Payment in Lieu of Taxes for the Pittson Place…
Cumberland Plateau Housing Authority — Payment in Lieu of Taxes for the HUD Developments…
Disposal Truck Sell/Auction — 2022 Mack Truck.

Russell County Page 2

Agenda Board of Supervisors September 5, 2023 Amended 9/5/2023

Russell County Page 3

County Vehicles Surplus – 2002 Ford Pickup & 2000 Freightliner………………C-9
Travel Request – VA Governor’s Tourism Summitt……………………………….C-10
Planning Commission Plats……………………………………………………………C-11
2023 Comprehensive Community Planning Grant for the Community
of Dante……………………………………………………………………………………C-12

BOARD DISCUSSIONS & REMINDERS

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA ………………………………………………………………………………………E • RC PSA ……………………………………………………………………………………F • Castlewood W&S …………………………………………………………………………G • RC Tourism…………………………………………………………………………………H • RC Planning Commission ………………………………………………………………I • Conference Center………………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Litter Report………………………………………………………………………….O

Agenda Board of Supervisors September 5, 2023

Amended 9/5/2023

County Vehicles Surplus — 2002 Ford Pickup & 2000 Freightliner.
Travel Request — VA Governor’s Tourism Summitt.

11.Planning Commission Plats…

12.2023 Comprehensive Community Planning Grant for the Community of Dante.

BOARD DISCUSSIONS & REMINDERS ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto RC Litter Report…

Russell County Page 3

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

   Meeting: 9/5/23      6:00 PM

Presentations

Debbie Milton – Cumberland Plateau Planning District – Dante Sewer

Supplemental Grant ……………………………………………………….……………A-1

Missy Carter – Community Workforce Program (CWP)……………………………A-2

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 9/5/23

00 PM

Presentations

Debbie Milton - Cumberland Plateau Planning District - Dante Sewer Supplemental Grant
Missy Carter — Community Workforce Program (CWP)…

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

RUSSELL COUNTY ALTERNATIVE SENTENCING PROGRAM SAVINGS/BENEFITS

‘CWP Daily jal Cost Savings [CWP Community Service Hours x Minimum Wage] Drug Court Daily Jal Cost Savings Total FY Savings/Benefits to Russell County} July 1, 2016-June 31, 2017 $186,117.00] $401,592.00 $81,016.00) $668,725.00) July 1, 2017-June 31, 2018 $387,294.00] {$698,262.00 $109,088.00) $1,194,644.00] July 1, 2018-June 34, 2019 $988,281.00] $701,568.00 187,464.00) $1,27,313.00| July 1, 2019-June 34, 2020 ‘$780,706.00 $1,099,864,00 $210,378.00) $2,090,938,00] July 1, 2020-June 31, 2024 $392,926.00) $653,552.00 $180,324.00) $1,126, 802,00] July 1, 2021-June 81, 2022 $361,112.00] $792,384.00 $191,625.00) $1,345,121.00] July 1, 2022- June 31, 2023 $334,632.00 $700,800.00 $234,242.00] $1,269,674,00] | $2,831,068.00 | $4,948,012.00) $1,194,197.00) $8,973,217.00)

Commonweal ot Pirgingy

ZACK A. STOOTS. MINDY R. MULLINS Commonwealth’s Attorney LINDSEY E. COMPTON [REECE H. ROBERTSON

JESSICA L. JACKSON Chief Assistant Commonwealth’s Attorney

JOYCE S. KILGORE Assistant Commonwealth’s Attorneys

OFFICE OF THE COMMONWEALTH’S ATTORNEY RUSSELL COUNTY, VIRGINIA P.O. Box 2110, Lebanon, Virginia 24266 Phone: (276) 889-8214 » Fax: (276) 889-8217

August 16, 2023

Re: Russell County Drug Treatment Court Letter of Support To Whom It May Concern:

This letter is being written to show my office’s support of the Russell County Drug Treatment Court. The program began in 2010, and since that timae, has had much success. Russell County has been in the grips of the opioid epidemic for many years, and I firmly believe that this program helps to meet the needs of our community.

The Russell County Drug Court team is a strong group af dedicated individuals with whom this office is proud to work. As Commonwealth’s Attorney of Russell County, it is my honor to continue to support the Russell County Drug Treatment Court. I not only support the Russell County Drug Treatment Court, but also advocate for its expansion to help our county cope with the drug crisis that we are facing.

Please feel five to contact me if any additional information is needed. Sincerely,

LADO

Zack A. Stoots Commonwealth’s Attorney for Russell County, Virginia

8/18/28, 9:09 AM Russell County Mall - Thank You

re; Gmail Missy Carter [email protected] Thank You

1 message

Jarrod Sparks [email protected] Mon, Jul 34, 2023 at 7:04 PM

To: [email protected]

I just wanted to reach out and express our gratitude for the work and help of the CWP program and its supervisor. | can’t express enough how much they do for our school community and the overall appearance of our campus. These guys come out and do the hard work that is difficult for us to do during our normal school hours and never complain. Mr. Gibson is constantly reaching out to offer their assistance in any tasks that we may have available regardless of the weather or temperatures. He as well as the workers endure the summer heat just to lend us a helping hand. 1 just wanted to reach out and let you know what a valuable resource this program is to our community and school community. | truly hope to continue to have a great working relationship for years to come between Castlewood High School and the CWP, Thank you again.

Jarrod Sparks

Principal

Castlewood High School 304 Blue Devil Circle

Castlewood, VA 24224 Office: 276-762-9449

Disclaimer: Electronic Mall regarding mtters associsted with a student enrolled in the Russell County Public Schools may be considered part of @ chi’s ‘educational record end subject to disclosure and retention as part of the chik’s educational eco,

httes:l/mail google. comMmailiulO/2ik=6d44Sf8e23&viewnpt&search=all&perminid=thread-£1772979 145225550835%70msg-£1772979 1452256608358… tt

August 16, 2023

Missy Carter 137 Highland Drive Lebanon, VA 24266

Dear Mrs. Carter:

On behalf of Honaker High School and the Russell County School Board, | would like to take this opportunity to thank you for the partnership that you have established with us by providing community service workers to help us maintain our schools, our campus, and our facilities.

The Russell County Community Work program that has been established provides an invaluable service to our school system and our community. We are so thankful and appreciative of what the program does on a daily basis. Maintaining our buildings, grounds, and facilities is a team effort and we feel like the RCCW program is a big part of that team.

Mowing, weed eating, painting, moping, cleaning, picking up trash and general maintenance of our schools, campus, and facilities is just a few of the ways that this program has helped to make our school one of the most attractive in Southwest Virginia. We always strive to provide a neat, clean, and attractive learning environment for our students and we could not do it without the assistance of the community work program.

With that being said, | respectfully ask that we continue our partnership. itis certainly a program that is working and is benefiting the school system and our community.

Sincerely,

Tony Bush

Tony Bush, Principal Honaker High Schoo!

Copper Creek Moccasin Volunteer Fire Department

Chief, Sonny Austin 8195 5.71 Castlewood, VA 24224 (276) 794-773 Sonny cell (276) 701-3807

July 14, 2023 To whom it may concern:

Over numerous years | have received the benefits of Community Service from the Russell County Community Work Program and the Drug Court Program. The participants that I have worked with have all been excellent workers providing our department with wholesome work.

lam very appreciative of all the efforts of the individuals whose paths have crossed mine. | look forward to utilizing the participants for my future endeavors also. Our entire organization is volunteer, so we tremendously need community help and great workers. The Community Work Program and Drug Court Program definitely has delivered some great help, which in this day is truly hard to find.

| have been able to ask the participants for help with anything and never had to think that they would turn me down. That has truly been a blessing.

Sincerely,

y a @. .

Sonny Austin, Chief

COMMONWEALTH of VIRGINIA

HAROLD W. CLARKE Department of Corrections DISTRICT #17 DIRECTOR P of PROBATION & PAROLE 26478 HILLMAN HIGHWAY

‘ABINGDON, VA 24210

July 44, 2023

To: Missy R. Carter, Director. . Russell County Drug Court Program Russell County Community Work Program

Dear Ms. Carter,

I wanted to take this opportunity to detail to you how the Russell County Drug Court Program and the Russell County Community Work Program have impacted the Russell County Adult Probation Office.

Probationers who meet criteria for the drug court program are able to receive enhanced and specialized substance use treatment and mental health services that are not readily available for most individuals on supervision. Our experience has been that this treatment is long lasting and life changing. We’ve had many graduates of the drug court program who have later become part of peer recovery support teams in out local community and continue to offer guidance to those seeking a substance-free lifestyle.

The Community Work Program has given us the opportunity to make referrals to a program in lieu of incarceration that not only serves that particular purpose, but assists us in closer supervision through daily monitoring, drug screening, etc while giving individuals on probation the chance to work off their fines and costs through community service. ‘1n addition, the county has saved a vast amount of money since individuals are serving their community rather than being incarcerated.

‘The full benefit of these programs really cannot be described. We are very appreciative of you, the County, and the Judicial system for allowing us the opportunity to utilize these programs.

Sincerely,

eaper SHelhert

nnifer S. Helbert ‘Senior Probation and Parole Officer District 17/Abingdon

Russell County Sub-Office

RUSSELL COUNTY SHERIFF’S OFFICE

79 Rogers Avenue Phone (276) 889-8033 Lebanon, VA 24266 [email protected] Fax: (276) 889-8203

William J. Watson, Sheriff

July 7, 2023

Missy R. Carter, Program Director

Russell County Community Work Program Russell County Adult Drug Court Program Lebanon, VA 24266

To Whom It May Concem:

Due to the success of Russell County’s Drug Treatment and Community Work programs, I am excited to continue my support.

Bearing in mind the ongoing issues my deputies face on a daily basis, I attribute a vast majority of the problem to the opioid epidemic Russell County is facing. However, since the inception of our drug court, I feel we have begun to see a decline in our drug cases.

Tam fortunate to see first hand how the Community Service program helps Russell County be a better place to live for its citizens.

Tlook forward to working with you by allowing my deputies to assist with home/curfew checks of program participants and pledge any other support necessary to make Russell County the best it can be.

Sincerely,

es SS

Sheriff William J. Watson

WIWitco

Please allow me to share with you my experience with the Russell County (VA) Community Work Program and Drug Court.

I direct the Russell County Public Library (RCPL) in Russell County. As a small county, we have a limited budget and staff; the work these “volunteers”—because that’s what RCPL calls them and how we treat them—have given to the Library in the past 10 years more is than I can measure.

‘The CWP has helped with renovations large and small. Sometimes they move furniture and sometimes they paint indoors and outdoors. They have also laid linoleum and carpet tile; their work exceeded the quality of some professional work I’ve seen done in our county.

Several Drug Court graduates have been long-term “volunteers” with RCPL, giving us several hundred hours in community service. We have found them to be good workers, and help them develop skills they can use in the workplace. In the 2022-2023 fiscal year, our Drug Court volunteer hours equated to a 10 hour per week position;

It’s not a one-way relationship. We view their work as an opportunity to share the resources that the library has to offer all members of our community. Additionally, I’ve seen participants regain their confidence in themselves, losing their defensive edge, and build skills to confidently provide library service to patrons.

Over the years working with Missy Carter, the coordinator of the Russell County Community work program, and the participates of the work program has been very beneficial to the Russell County Solid Waste Department. Since the start of the program the work program participates have put in a lot of time in assisting with the mowing and cleaning of the county 11 convenience sites that are located throughout the county. The Community work program workers have also been a big help at the ‘Transfer Station in assisting in keeping the transfer station clean and have help to shred and cut thousands oftires. Every year the worker help with the household hazardous, tire take up, and clean your file day by helping over 100 residents unload their vehicles. The program has also become very instrumental in keeping our roadway clear of litter. They have also participated in several regional dumpsite clean-ups where surrounding counties come together and combine resource to work on cleaning up large dumpsites in each county. The participates of the program are very courteous and work very hard in completing the tasks at hand. At the end of the day the participates can see that their hard work has made a difference. The Community work program has become and will continue to be a huge benefit to Russell County and its citizens not only in a cost saving but also in keeping our county clean.

Cleveland Lifesaving Crew, Inc.

P.O. Box 129, Cleveland, VA 24225 Phone 276.889.4590

To: Missy Carter, Russell County Community Work Program/Drug Court Administrator

July 09, 2023

| would like to take this opportunity to thank you and all of your staff for your exemplary service to assist the operations of the Cleveland Lifesaving Crew. The Crew works diligently to maintain a complete volunteer status of membership, and provide our service to the citizens of Russell County for free.

Without the support of you and your program there would be multiple tasks that are left undone. From washing vehicles, grounds work, cleaning the facilities, carpentry, painting, and other odd jobs as needed your staff and program attendees provide a much needed service to this agency and the community.

We owe you a sincere debt of gratitude and are extremely grateful that we have this asset in our County to assist us in our daily operations. The Community Work Program, and Community Service Workers from the Drug Court Program work in a professional manner, and maintain themselves in a respectful way. Many of the graduates from the program maintain contact with the membership of the agency and are always interested in the progression and wellness of the agency and its managers and providers. Thank you for all that you do to help us. Our motto is and always has.

been, HELP US! HELP YOU! This program definitely helps us help others.

Sincerely,

Maxie Skeen

Maxie T. Skeen Operations Manager CLSC.

JODI EATON

Mayor ot H Oy. COUNCIL

Score SLOTHUIN Ss re ‘CONNIE HARRIS CYNDI HESS 18 & 2 40 AM TAYLOR Clerk RICHARD VANDYKE BRANDON CASSELL VIRGINIA DEWEY B. CHAFIN Police Chief EARNEST SHORT

Public Works Director

July 6, 2023

County Work Program Drug Court Lebanon, Virginia 24266

Attention: Missy Carter ([email protected])

Dear Ms, Carter:

I want to take this opportunity to express my appreciation and sincere thanks to the Russell County Work Program/Drug Court. The Town of Honaker has been fortunate to receive workers from the programs to assist with office cleaning, litter pickup, weed trimming, vehicle cleaning and preparing sites for our Kid’s Fishing Day, Redbud Festival and independence Celebration. They have really made a difference in our ‘town and community and for that | am thankful. Since the.Covid Pandemic, our maintenance department remains short staffed and the assistance from the work programs have been a blessing, Please pass along our appreciation and thanks to all the participants, supervisors and anyone involved in making this program a success. May God bless each of you, Thanks again.

Sincerely,

Adi lor

Jodi t. Eaton, Mayor Town of Honaker

Phone 276-873-6556::Fax 276-873-5007::P.0. Box 746, HONAKER, VIRGINIA 24260

Castlewood Elementary School

242 Blue Devil Circle » Castlewood, VA 24224 | Telephone: 276.762.2315 | Pax: 276.762.9261

July 25, 2023

‘Ms. Carter;

‘Lam writing to you with regards to the Community Work Program that has been provided to us by Bob Gibson and his team. We are grateful recipients of the hard work that Mr. Gibson and his team have provided us last summer (2022) and this summer (2023) during which they have helped prepare our facilities for our students. In the span of two summers, the team brought to us by Mr. Gibson has painted most of our classrooms and has helped us maintain our outdoor space by weeding and mulching the school grounds.

‘The service brought to us through the Community Work Program has been a great help; moreover, it has een a great opportunity to participate in the rehabilitation of members within our community.

“We hope that Castlewood Elementary School can continue to work in partnership with the Community ‘Work Program in support of creating meaningful opportunities for rebabilitating members of our community.

Best regards,

pn gee

Adam Padgett

Castlewood Elementary School, Principal [email protected] 276.762.2315

Castlewood Elementary School proudly shares Russell County Public Schools commitment to Excellence in Education,

Lebanon Volunteer Fire Department

415 Main Street Lebanon, VA. 24266 STATION 32

PO Box 1147 Lebanon, Va. 24266 Chief — John Michael McCoy 3201

Missy Carter Drug Court Program Coordinator

To Whom It May Concern

Missy I hope this letter finds you well. I wanted to take some time to reach out to you regarding what an excellent job the drug court program has been for Lebanon Fire Department in the past. At Lebanon Fire Department we have used your program several times for maintenance items in the building. You are only a phone call away when there may be a project that I can use the program for. Every project that this program has done in the past has always been done in the upmost professional manner. I find myself now trying to find projects we can use your program for because I see so many success stories come out of the program and work for the community. Again, I just wanted to reach out to you and your team to thank you for being such a great asset that is making a difference.

Thank you for your time.

Chief John Michael McCoy - 3201

PO Box 905 Lebanon, VA 24266 [email protected]_276-880-4373

Soccer was introduced to the kids of Russell County in 2004. We have steadily grown through the years

and in the spring of 2023 had a record number of participants with over 260 kids enrolled to play.

‘Through the years, we have primarily played at school facilities. For us to have a season in the fall of 2020, the Russell County industrial Development Authority (IDA) graciously voted to allow us to use the field behind the Russell County Government Center. We just finished our sixth season on the IDA field. We are incredibly grateful for the continued use of the field. One challenge of the field is the

maintenance responsibilities. Completely volunteer driven, the league was struggling to keep the field

sufficiently maintained. Hyder Hughes offered the Russell County Community Works Program to assist

with field maintenance. Since then they have taken care of mowing, trash removal and general field

maintenance. This has been a huge benefit to the league. Unfortunately, in our region, a lot of parents

struggle financially to an extent that even sport registration fees present a burden. We work hard to

keep overhead to a minimum, so we can keep fees as low as possible. We currently have the lowest fees in the area, and a big part of that is due to the labor provided to us by the Russell County ‘Community Works Program. We are extremely grateful for what this group does for the league as well

as the kids of Russell County.

Heather Taylor ASA Board of

Lebanon Elementary School PO Box 668, 56 George Ben Whited Drive

Lebanon, Virginia 24266 Phone: (276) 689-6531 Fax: (276) 880-0081

Mrs. Tabitha Long, Principal

Carolyn Townes, Assistant Principal Penny Bailey, Guidance Elizabeth Perkins, Secretary Judy Meadows, Bookkeeper July 14, 2023

Dear Sir or Madam:

| am writing to express our gratitude for the Community Work Program and how it has benefited our school. Each summer, we coordinate with Missy Carter on projects that we need assistance with before school starts for the new year. The program has assisted us with many requests.

We have an extremely steep bank on the southside of our building. For the past three years the Community Work Program workers have kept this bank weedeated for us. This has been so helpful for our custodians, allowing them to perform other duties necessary. The workers have also painted classrooms for us over the past few years and assisted with cleaning windows, restrooms, and other areas of the building. Whoever brings the crew, Mr. Gibson, Mr. Stoots, Mr. Howard, etc., has made sure the job is done in the most professional manner.

Currently, we have a crew working to remove two large flower beds from the front of our building. This is a project we’ve not been able to tackle ourselves. We are grateful for the crew who is working on this for us. It will help make our school more beautiful and inviting.

Our school staff is thankful for the Community Work Program and the work it has provided to our school. | am appreciative of this program as it allows people the opportunity to change their lives

and strive to become better citizens in our communities in the future. Kudos to a job well done for us as an entire community.

Sincerely,

abicthediore.

Tabitha Long

To: Missy Carter

CWP and Drug Court

At Lebanon Memorial United Methodist Church, we have the benefits of the drug court and CWP to help us In the programs we run and also in any help we need physically in the building.

Drug Court sets the AA programs and our Recovery Program as places that participants can use as part of their Rehabilitation. This allows us to meet these individuals and make lasting relationships and help ‘them in any way that the church can, The United Methodist Church has always been an advocate of social justice and do all that we can in helping those who struggle with life. This includes addiction, poverty, racial inequality, and exclusion. in working with the Drug Court of Russell County we often meet individuals that falls in each of these categories and work with them in meshing our lives together to make ourselves, them and our world a place of hope and love.

We often use the CWP to help in many physical needs of the church or our ministries in the community. I know that CWP was here the week of July 1 to help with our tile floors in all parts of the church. This is 2 yearly work that helps out our custodian. The work of moving all tables and chairs, cleaning and buffing floors, and then putting all back is appreciated by the church. CWP also does work from time to time at Elk Garden Schoo! of which we are associated with as a part of the Russell County Parish. The work on the building itself as well as the grounds is often too great for the volunteers that work there and CWP is a wonderful asset in helping to get the work needed achieved.

Without Drug Court and CWP two large holes would be evident in our county. We would not have the individuals working in a program working to better their lives and we would not have the relationships and work needed to heal an often-fractured community. We are blessed by these programs and we hope that we can be a blessing also in their lives and in the lives of those who administer both the Drug Court and CWP.

Blessings to all,

Rev. Jeffrey L. Tallent

Rev. Jeff Tallent

Lebanon Memorial UMC

423-418-0449

Russell County VA Animal Shelter 458 Haber Drive, Lebanon, VA 24266 Tuly 10%, 2023

Russell County VA Animal Shelter would like to express our appreciation for the hard work and dedication from Russell County Community Work Program and Russell County Dug Court Program. Both programs have made a great impact at our animal shelter. Those involved in the programs assist with daily job duties to help keep our shelter operating efficiently. Both CWP and Drug Court have a huge responsibility of feeding, watering and cleaning after the dogs in custody. They have also assisted with exercise for dogs, bathing dogs, providing love and compassion to animals in our custody, organizing storage, cleaning the facility, assisting our staff and our veterinarian and many more jobs. Both programs have been hard working, responsible, and professional. Russell County Community Work Program and Russell County Drug Court are crucial to our daily operation of Russell County VA Animal Shelter. We greatly appreciate the assistance from both programs.

Thank you, Russell County VA Animal Shelter

 Board of Supervisors                       Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

      Meeting: 9/5/23       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

o Unapproved minutes of August 7, 2023

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/5/23 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

August 07, 2023

A regular monthly mee�ng of the Russell County Board of Supervisors was held on Monday, August 07, 2023 beginning with Execu�ve (closed) Session 4:00 pm followed by the regular mee�ng at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the mee�ng to order.

EXECUTIVE SESSION (CLOSED)

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Execu�ve (closed) Session pursuant to Sec�on 2.2-3711(A)(5)(7)(8) – Legal Discussions concerning a Proposed Economic Development Project – Moss III.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Chris�an Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Mo�on made by Steve Breeding, second David Eaton and duly approved by Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Board of Supervisors upon the Roll Call cer�fies that to the best of their knowledge (i) only public business maters lawfully exempted from the open mee�ng requirements under the Virginia Freedom of Informa�on Act and (ii) only such public business maters that were iden�fied in the mo�on(s) by which the closed mee�ng was convened were heard, discussed or considered in the mee�ng by the Board of Supervisors. Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indica�ng the substance of the departure that, in his or her judgment, has taken place. Are there any Supervisors who believe a departure has taken place? Seeing none, if you agree that the maters heard, discussed, or considered during the closed mee�ng were pursuant only to the mo�on(s) by which the closed mee�ng was convened, please signify by saying aye or yes.

Tim Lovelace - yes Lou Ann Wallace - yes Carl Rhea - yes Steve Breeding - yes David Eaton - yes Rebecca Dye - yes Oris Chris�an - yes

August 07, 2023

Arregular monthly meeting of the Russell County Board of Supervisors was held on Monday, August 07, 2023 beginning with Executive (closed) Session 4:00 pm followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

EXECUTIVE SESSION (CLOSED)

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3711(A)(5)(7)(8) ~ Legal Discussions concerning a Proposed Economic Development Project — Moss III.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace - yes Lou Ann Wallace - yes Carl Rhea - yes

Steve Breeding - yes David Eaton - yes Rebecca Dye - yes Oris Christian - yes

Invoca�on by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

Presenta�on

Ernie McFadden – Russell County IDA discussed economic projects.

New Business

APPROVAL OF THE JULY 10, 2023 MINUTES

Mo�on made by Carl Rhea, second Oris Chris�an and duly approved by the Board of Supervisors to approve the July 10, 2023 minutes and dispense with the reading thereof.

The vote was: Aye: Carl Rhea, Oris Chris�an, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve general county invoices in the amount of $2,440,136.40 including withholdings and reoccurring.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

Commitee Appointments

PATRICK BRUNTY AND JONI LESTER RE-APPOINTED TO THE CPMT

Mo�on made by Rebecca Dye, second Oris Chris�an and duly approved by the Board of Supervisors to appoint Patrick Lester and Joni Lester to the Community Policy Management Team for three (3) year terms, said terms ending August 07, 2026.

The vote was: Aye: Rebecca Dye, Oris Chris�an, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton and Carl Rhea
Nay: None

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: ‘Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Presentation

Ernie McFadden — Russell County IDA discussed economic projects.

New Business

‘APPROVAL OF THE JULY 10, 2023 MINUTES

Motion made by Carl Rhea, second Oris Christian and duly approved by the Board of Supervisors to approve the July 10, 2023 minutes and dispense with the reading thereof.

The vote was: ‘Aye: Carl Rhea, Oris Christian, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve general county invoices in the amount of $2,440,136.40 including withholdings and reoccurring,

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

PATRICK BRUNTY AND JONI LESTER RE-APPOINTED TO THE CPMT

Motion made by Rebecca Dye, second Oris Christian and duly approved by the Board of Supervisors to appoint Patrick Lester and Joni Lester to the Community Policy Management Team for three (3) year terms, said terms ending August 07, 2026.

The vote was: ‘Aye: Rebecca Dye, Oris Christian, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton and Carl Rhea Nay: None

Ci�zens’ Comment

The Chair opened Ci�zens’ Comment.

Sandy Hess, Swords Creek reminded the Board that the Pro-Life Resolu�on should have a plaque in the government center, she also commented that the bylaws need to be amended to allow a ques�on and answer period for ci�zens.

Judy Hamilton Sullivan requested that the county needs a new animal control shelter or at the very least upgrades to the current one. Also, she thinks the County needs a new animal control officer.

Randy Burke, Lebanon thanked the Board for their support of Marc Mero. He thinks that we need to stop the dispensaries in this county before marijuana is legalized. He also commented that a ques�on and answer period at the board mee�ngs would be helpful.

The Chair closed Ci�zens’ Comment.

County Administrator Reports & Requests

APPROVAL OF A $45,470.42 NATIONAL OPIOID SETTLEMENT PAYMENT

Mo�on made by Steve Breeding, second Oris Chris�an duly approved by the Board of Supervisors to accept a Na�onal Opioid Setlement payment in the amount of $45,470.42.

The vote was: Aye: Steve Breeding, Oris Chris�an, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye Nay: None

APPROVAL OF A VDOT - RESOLUTION RURAL RUSTIC ROAD DESIGNATION

Mo�on made by Steve Breeding, second Oris Chris�an and duly approved by the Board of Supervisors to approve a VDOT Resolu�on – Rural Rus�c Designa�on for Routes:

• Route 606, Blanche Davis Road o From Route 609 to 1.20 miles south of Route 609, Length = 1.20 miles • Route 636, Kents Ridge Road o From 1.90 miles north of Route 640 to 3.20 miles north of Route 640, Length = 1.30 miles • Route 671, Honaker Chapel Road o From US 58 Alt to 1.30 miles west of US 58 Alt, Length = 1.30 miles • Route 678, Lower Copper Creek Road o From Route 606 to 1.00 mile east of Route 606, Length = 1.00 mile • Route 679, Thomas Warner Road o From Route 613 to 1.50 miles west of Route 613, Length = 1.50 miles • Route 679, Tumbez Hollow Road o From Route 613 to Route 824, Length = 0.90 mile • Route 746, Stoney Point Hollow Road o From Route 71 to End State Maintenance, Length = 1.17 miles

Citizens’ Comment

The Chair opened Citizens’ Comment.

Sandy Hess, Swords Creek reminded the Board that the Pro-Life Resolution should have a plaque in the government center, she also commented that the bylaws need to be amended to allow a question and

answer period for citizens.

Judy Hamilton Sullivan requested that the county needs a new animal control shelter or at the very least upgrades to the current one. Also, she thinks the County needs a new animal control officer.

Randy Burke, Lebanon thanked the Board for their support of Marc Mero. He thinks that we need to stop the dispensaries in this county before marijuana is legalized. He also commented that a question and answer period at the board meetings would be helpful. The Chair closed Citizens’ Comment. County Administrator Reports & Requests

APPROVAL OF A $45,470.42 NATIONAL OPIOID SETTLEMENT PAYMENT

Motion made by Steve Breeding, second Oris Christian duly approved by the Board of Supervisors to accept a National Opioid Settlement payment in the amount of $45,470.42.

The vote was: ‘Aye: Steve Breeding, Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye Nay: None

APPROVAL OF A VDOT - RESOLUTION RURAL RUSTIC ROAD DESIGNATION

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve a VDOT Resolution — Rural Rustic Designation for Routes:

‘+ Route 606, Blanche Davis Road

Route 636, Kents Ridge Road

Route 671, Honaker Chapel Road

Route 678, Lower Copper Creek Road

Route 679, Thomas Warner Road

Route 746, Stoney Point Hollow Road

30 miles

50 miles

• Route 801, Steel Hollow Road o From Route 668 to End State Maintenance, Length = 0.30 mile • Route 824, Walt Drive o From Route 679 to End State Maintenance, Length = 0.40 mile

The vote was: Aye: Steve Breeding, Oris Chris�an, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Carl Rhea Nay: None

APPROVAL OF A VDOT RESOLUTION – HIGHWAY SYSTEM CHANGES – PUCKETT’S HOLE BRIDGE

Mo�on made by Rebecca Dye, second Oris Chris�an duly approved by the Board of Supervisors to approve a VDOT Resolu�on – Highway System Changes – Project 0652-083-315, C501, B635 (Pucket’s Hole Bridge).

The vote was: Aye: Rebecca Dye, Oris Chris�an, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and David Eaton Nay: None

APPROVAL TO ADVERTISE FOR A FULL TIME COUNTY BUILDING & MAINTENANCE POSITION

Mo�on made by David Eaton, second Steve Breeding duly approved by the Board of Supervisors to adver�se a full-�me County Building & Grounds Maintenance Posi�on.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

APPROVAL TO MOVE THE BOARD MEETING TO SEPTEMBER 05, 2023

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to set the September Board of Supervisors mee�ng on September 05, 2023 due to the holiday.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

APPROVAL TO APPROPRIATE $500 VET FEST, $300 POSITIVELY GYMNASTICS AND $300 DANTE COMMUNITY ASSOCIATION

Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to make the following dona�ons: Russell County Vet Fest - $500, Posi�vely Gymnas�cs - $300 and Dante Community Associa�on - $300.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Chris�an Nay: None

Route 801, Steel Hollow Road

0 From Route 668 to End State Maintenance, Length = 0.30 mile

Route 824, Walt Drive

0 From Route 679 to End State Maintenance, Length = 0.40 mile

The vote was: ‘Aye: Steve Breeding, Oris Christian, Tim Lovelace, Lou Wallace, Da
Nay: None

Eaton, Rebecca Dye and Carl Rhea

APPROVAL OF A VDOT RESOLUTION — HIGHWAY SYSTEM CHANGES ~ PUCKETT’S HOLE BRIDGE

Motion made by Rebecca Dye, second Oris Christian duly approved by the Board of Supervisors to approve a VDOT Resolution ~ Highway System Changes ~ Project 0652-083-315, C501, B635 (Puckett’s Hole Bridge).

The vote was: ‘Aye: Rebecca Dye, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and David Eaton Nay: None

APPROVAL TO ADVERTISE FOR A FULL TIME COUNTY BUILDING & MAINTENANCE POSITION

Motion made by David Eaton, second Steve Breeding duly approved by the Board of Supervisors to advertise a full-time County Building & Grounds Maintenance Position.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO MOVE THE BOARD MEETING TO SEPTEMBER 05, 2023

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to set the September Board of Supervisors meeting on September 05, 2023 due to the holiday.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO APPROPRIATE $500 VET FEST, $300 POSITIVELY GYMNASTICS AND $300 DANTE COMMUNITY ASSOCIATION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to make the following donations: Russell County Vet Fest - $500, Positively Gymnastics - $300 and Dante Community Association - $300.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The Chair adjourned the mee�ng.

Clerk of Board Chairperson

The Chair adjourned the meeting.

Clerk of Board Chairperson

                                                  Board of Supervisors                         Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 9/5/23      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s August 2023 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s August 2023 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s August 2023 Monthly Expenditures.

ATTACHMENTS:

• August 2023 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/5/23 6:00 PM

Approval of Expenditures

Request approval of the County’s August 2023 Monthly Expenditures:

STAFF RECOMMENDATION(s): ‘County’s August 2023 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s August 2023 Monthly Expenditures.

ATTACHMENTS:

August 2023 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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poco 8/31/2023 A/D CASH REQUIREMENTS PRE-LIST COMPANY #002 FUND#A100 mace 4

Due DATE _IW.DATE veNDOR wore cuss __gaoss am. RET AMOUNT G/L AccOMT 57/05/2023 8/25/2023 o00se) ROSSECL COUNTY AUGa3 WoT? 1 "io, e08-e7 "9,809.67 #200-co7050-8025- = 5/os/a0as 8/21/2023 90066) RUSSELL COUNT Bosoeziz75 2 Tastes Liesiies 4100-09a010-033- byos/2028 6/21/2023 Do0ses RUSSELL CouNTY BOSOS2123-2 2 307 82 Series flescoseoio-eos2) > 7 20,349/18 20,349:18 © 9/05/2023 9/23/2022 00ses SAM’S CuUB/cEcR cu2s2023 35.68, 332165 “«1a0-o92020-saos- = 335.55, 35’s + 3/05/2023 8/26/2023 003360 seEwTst osnez023 pester] $3055 “exoo-oanoze-sz0s- => 3/08/3023 8/36/2023 003380 SHENTEL Genszaas Ferser 33g.3a dloo-oaiez0-s203- = S/os/2023 8/26/2023 cos360 SHENTEL asiez023 Ferser] 5.38 Hoo-oi010-sa3- => 3/08/2023 2/26/2023 605900 SHRNTEL orasa0a3- 72.38 pilse dieo-oaso20-se03- > 5/05/2023 2/22/2023 005380 SHENTEL osz22003, 245133 145193 $100-o3s0s0-sa3- = 3/05/2023 8/25/2023 005380 SMENTEL 6252023 ass iarlas fop-oiaivo-s203- = yeaa aerlai + 9/05/2023 7/30/2023 006629 SHORTER DIRA JUL/AUG 23, tor ae Jorlas “siop-onzor0-ssoa =~ fenae Jonas = 9/05/2023 6/97/2029 004585 SuONCASES 226936 10 31039 Sivis sao0-072020-sa07- =~ Eevee] 52133 + 9/05/2023 4/23/2022 001700 SOUTHWEST VA VE 184477 22,510.18 12,918.48 “4200-0ason0-saoa- = 22/sie.a8 22/518.28 © 9/05/2022 4/30/2023 002216 SOUTIDEST VIRGI TRN-NAR 2023, 50,00 250108 4100-022020-5425- =~ 9/05/2023 ¢/25/2023 005065 SPEARHEAD TRAIL DANTE TRATL- 21,568. 27,588.89 4100-094010-8036- == 37/389.80 21/505 180 + 9/98/2023 6/14/2023 002807 STANLEY’S PEST BUGIARIOE £00.09, 200.00 4100-091020-3002- == $0870, 00.00 + 9/05/2022 8/22/2023 008072 STONEWALL TOOL 1-000004 230168 ioled sioo-oasozo-sin- =~ 230/60, 230.60 * o/os/20aa 9/31/2023 003144 SECT BUSINESS 2023317 95 al7s “aroo-o12300-7002- =~ Tae 78.15 * 2/08/2023 9/05/2022 004825 THE SALVATION A 09052023, 2,090706, 2,000108 s200-os2020-sr7- == 3000/00 ileao‘oo + 2/05/2022 5/03/2023 008103 THE SUPELY ROOK 4603617-0 2244 23/34 4290-022020-s401- =~ 5/08/2023 6/01/2029 004103 THE SUPPLY ROOM 5083956-0 i6!80 ela S200-caioz0-sqn1- = Evied Evers 9/05/2023 8/11/2029 902684 Tomy POLICES SUP spesi123 3,288.00 3,288.00 4100-032020-se03- == 3/268.00 3’288.00 + 5/05/2023 9/03/2029 000186 TREASURER OP VI 906567 3336100 11326100 a1o0-vezoro-ses0- = 2/326:00, £)3a8100 + 9/05/2023 0/03/2023 000696 TREASURER OP VI 21362 diaz l76 31822176 “atoo-o2n060-3002- =~ dieaa.6 sega .76 * 9/05/2023 9/03/2023 002133 TREASURER OF Vr o803z023 20.08 ‘20100 4100-925030-2001- = 20.00 30.00» 9/0$/2022 7/26/2023 00700 TRE CETY BUSI AR22707 a0 260-00, 380109 4300-9730%0-3002- == iaalog feoloa + 2/05/2023 $/22/2029 coages UxtFIRST coRDOR 1730081368, e021 Sal31 e2e0-oes020-s008- =~ 5/os/aoaa 2/22/2023 ooases UNIFIRSE coaeoR 1730081408 15182 e142 4ae0ccasoz0-9008- = 5/08/2023 €/22/202) 003963 UNIEIRST CORPOR 1730081410 3333 433139 ino-oesoz0-s008- = 3/05/2023 8/25/2029 003965 Cuizias? CoRsOR 13730082375 preety yoei8 €iao-ae3020-s008- >= 5/os/aoas 9/29/2023 903968 UNIFIaS? Conzon 1730082377 33.35 33/39 si00-ca3e2q-soos- 5/os/aea3 @/29/a0a2 boases UNTPINST CoRPOR 1730082356 iez delal fieocoazoz0c30ga. >> 231.80 2a + 9/05/2023 7/20/2023 900758 WALLACE FURNITU 133304 3348 ‘37.ag s100-onioe0-seis- =~ 37.45 3 as + 3/05/2023 9/23/2023 04837 wex ENTERPRISE 91302440 2,253.38 au,2811i9 “1o0-oa1020-s408- =

‘aposo 9/31/2025 AJP CASH REQUIREMENTS PRE-LIST COMPANY 4-c01 FUNDESi00 pace 5

DOE DATE _rev.cave vexpor sawores ceass _gposs aur. NET anourr o/y Rccoust 2.0.8 $7o8/ao23 —1/3a/2023 000219 KERESS Tose 07312023 38.55 ae-s9 q100-o72010-S415— 5/08/2023 6/28/3023 000219 XPRESS LUBE 06262023 53.59 Salss Giec-cczeag_seos- == sas winds + TOTAL FOR DUB DATE 5/05/2023 527,556.26 $27,356.26

TOIL BUE POR S0ND- 4100 527/886.26 §27,556.26

pos 9/31/2023

“$705 /2083

97/95/2023 97/08/2023

97/05/2023

AVP CASH REQUIREMENTS PRE-LTST COMPANY 4-002

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9/18/2023 08090 MoUNTAENCRE MED 080223, 60000, 600-00, 600700, 690709,

19/23/2023 405027 POTSSTA AND ASS 167130, aegua a6 24,812 128 ie)oi2 18 3alsi2.28

2/23/2023 004021 WASTE PROCESSIN 20mNVOD0425S00 preerrety 32/362.00 31y1e1-00 32/4630

‘rotay FOR DUE DATE 9/05/2023 $0,433.60 60,453.68

‘TOoAL DUB FoR FUND. <2tt $0,493.68 60,433.68

S21 iL Po-sens- ‘e2a-o11010-5415-

4211-052600-5407-

peso 6/21/2023

5/08/2023

9/05/2023

9/08/2023 5/08/2023

9/08/2023

‘B/i6/2023 1/20/2023

2/11/2023 e/in/2023

8/22/2023

‘Q0a081 LIGHTHOUSE SUPP Ooiesai?

000393 reves psaess

005070 NEKBERRY STANDA 5222 008070 NENBERAY STANDA S124

00082 VERIZON 0822023

TOTAL FOR DUE DATE 9/05/2023 ‘TOTAL Doe FoR FUND 4838 DERSCT DEPOSIT

Bipayabie Fora

A/P CASH REQUIREMENTS PRE-LIGT coMPaRY 4-002 FUNDEGO39 PASE 7 cuAss __caoss 207 NET OUT G/p Accom Bod 255.00 255.00 4959-009990-5407- 235/00, 235.00 + preietg 489/17 "4939-083990-5407- ao5.17 felt + 1iste0 328100 "4929-002590-5407- 315/00 Uisloa 4a39"o83990-se07- 230.00 230100 + 983 39180 _4e39-0a3980-5203- Trae rao + 2031137 1,031.37 a/031.97 yeaa a7 sesvozi.s1 $09,028.91 20 0 20 30 585,021.81 589,021.91

HAL DOE

Board of Supervisors Action Item: B-3

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 9/5/23        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

SWCC Local College Advisory Board

Kathryn Easton (Resigned) 2-Year Term June 30, 2025

RC Public Service Authority (PSA)

Thomas Tignor 4-Year Term June 24, 2027

Southwest VA Alcohol Safety Action Program

Zack Stoots 3-Year Term September 7, 2026

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Board of Supervisors 137 Highland Drive Lebanon, VA 24266

Meeting: 9/5/23 6:00 PM

Action Item: B-3 Presenter: Chairperson

Board Appointments

SWCC Local College Advisory Board Kathryn Easton (Resigned) 2-Year Term

RC Public Service Authority (PSA) Thomas Tignor 4-Year Term

Southwest VA Alcohol Safety Action Program

Zack Stoots 3-Year Term

Staff Recommendation: Presentation — Informational Only. ‘Suggested Motion:

Board Discretion. ATTACHMENTS:

Various

June 30, 2025

June 24, 2027

September 7, 2026

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

Board Appointments

Dante Community Center Board Members

Bobbie Gullett Two Years April 1, 2023, [Arthur Phillips (deceased) 7 Two Years April 4, 2023 Wanda Osborne (does not wish to serve) 2 Two Years April 4, 2023,

[Russell County Public Library Board Yvonne Dye 4 Three Year June 30, 2023

[Russell County Public Service Authority thomas Tignor 1 Four Years June 24, 2023

[Southwest Community College Advisory Board Randall Hillman 4 Four Years June 30, 2023

[Spearhead Trails Gilbert “Teddy” Clevinger Three Years ‘August 7, 2023

_—————————————

Dante Community Center Board [Catherine Pratt October 12, 2023 [Jason Gullett 5 October 12, 2023

Highway & Safety Commission

[Gary Dotson 1 Two Years October 12, 2023 Johnny B. Jessee 3 Two Years October 12, 2023 Eugene Ferguson G ‘Two Years October 12, 2023 Barbara K. cox 3 Two Years October 12, 2023 [Tony Maxfield 3 Two Years October 12, 2023 Henry E. Stinson, Jr. 4 Two Years October 12, 2023

[Russell County Planning Commi:

[Charles Edmonds 3 Four Years October 7, 2023

[iohn Mason Z Four Years October 4, 2023

[Cumberland Plateau Economic Development Commission

Frank Horton 5 Year October 12, 2023

Tony Lambert 6 1 Year October 12, 2023

Ron Blankenship 3 1Year October 12, 2023

|Community Policy Management Team

Lonzo Lester Four Year November 4, 2023

|Oak Grove Community Center

Linda Cross 1 Two Years November 1, 2023

Rita “Charlene” Johnson ix Two Years November 1, 2023

Tammy Perry Z Two Years November 1, 2023

John Perry a Two Years November 1, 2023

Nancy Osborne i Two Years November 1, 2023 Community Policy Management Team

Rebecca Dye 6 Four Year December 31, 2023

Highway & Safety Comr mn

Linda Cross 2 Two Years December 31, 2023

industrial Development Authority

[Donnie Christian 6 Four Term December 31, 2023

Nelson “Tony” Dodi 5 Four Term December 34, 2023

Richard Lockridge 5 Four Term December 31, 2023

Southwest Virgi EMS Couns

[Maxie Skeen 3 Four Years December 31, 2023

P. O. Box 1101 • Richlands • Virginia 24641-1101 Telephone: 276.964.7572 • Fax: 276.964.7615 • V/TDD: 276.964.7235

www.sw.edu

June 28, 2023

Mrs. Lou Wallace, Chairperson Russell County Board of Supervisors 137 Highlands Drive Lebanon, VA 24266

Dear Mrs. Dye:

This letter is to notify you that the SWCC Local College Advisory Board term of Mrs. Kathryn Easton will expire on June 30, 2025, at the request of Mrs. Easton and having served two years of her four-year appointed term on the board, Mrs. Easton has resigned from her position on the board due to her family relocating out of the area. SWCC would like to request that the Russell County Board of Supervisors appoint a replacement for Mrs. Easton to complete the remainder of the unfinished term. Mrs. Easton served 7/1/2021 -6/30/2023, the next term which will begin on 7/1/2023 and will last until 6/30/2025 at that time the replacement board member will be allowed to be reappointed to their first four-year term. Also, the SWCC Local College Advisory Board term of Mr. Randall Hillman will expire on June 30, 2023.
Mr. Hillman was appointed on 7/1/2019 and has completed his first four-year term as of 6/30/2023. Mr. Hillman is eligible to be appointed for one more four-year term should the Board of Supervisors wish to reappoint him at this time. SWCC would like to request that the Russell County Board of Supervisors appoint two individuals to serve on the local college board for the new term 7/1/2023 – 6/30/2028. I would appreciate receiving the decision of the Board as soon as possible.

The Board of Supervisors has always appointed individuals who are interested in the college and the community, and Mrs. Easton and Mr. Hillman have been very supportive and active Board members.
While the appointment decision rests solely with the Board of Supervisors, please remember that the SWCC Local College Advisory Board members receive no compensation for their service, and a sincere desire to serve is important in the selection process. As you think about this decision, I want to make sure you are aware that as a system and institution each of our strategic plans are centered around diversity, equity, and inclusion and I believe these board openings provide a wonderful opportunity to provide a leadership and service opportunity to an appointee from an underrepresented group. You may email the Boards decision to [email protected].

Thank you for your consideration.

Sincerely,

Dr. Tommy Wright President

Virginia Community College Office of the President

S Southwest i)

June 28, 2023

Mrs. Lou Wallace, Chairperson Russell County Board of Supervisors 137 Highlands Drive

Lebanon, VA 24266

Dear Mrs. Dye:

This letter is to notify you that the SWCC Local College Advisory Board term of Mrs. Kathryn Easton will expire on June 30, 2025, at the request of Mrs. Easton and having served two years of her four-year appointed term on the board, Mrs. Easton has resigned from her position on the board due to her family relocating out of the area. SWCC would like to request that the Russell County Board of Supervisors appoint a replacement for Mrs. Easton to complete the remainder of the unfinished term. Mrs. Easton served 7/1/2021 -6/30/2023, the next term which will begin on 7/1/2023 and will last until 6/30/2025 at that time the replacement board member will be allowed to be reappointed to their first four-year term ‘Also, the SWCC Local College Advisory Board term of Mr. Randall Hillman will expire on June 30, 2023. Mr. Hillman was appointed on 7/1/2019 and has completed his first four-year term as of 6/30/2023. Mr. Hillman is eligible to be appointed for one more four-year term should the Board of Supervisors wish to reappoint him at this time. SWCC would like to request that the Russell County Board of Supervisors appoint two individuals to serve on the local college board for the new term 7/1/2023 ~ 6/30/2028. | would appreciate receiving the decision of the Board as soon as possible.

‘The Board of Supervisors has always appointed individuals who are interested in the college and the ‘community, and Mrs. Easton and Mr. Hillman have been very supportive and active Board members. While the appointment decision rests solely with the Board of Supervisors, please remember that the SWCC Local College Advisory Board members receive no compensation for their service, and a sincere important in the selection process. As you think about this decision, | want to make sure you are aware that as a system and institution each of our strategic plans are centered around diversity, equity, and inclusion and | believe these board openings provide a wonderful opportunity to provide a leadership and service opportunity to an appointee from an underrepresented group. You may email the Boards decision to [email protected].

desire to serve

Thank you for your consideration.

Sincerely,

Toy Wags

Dr. Tommy Wright President

P.O, Box 1101 + Richlands + Virginia 24641-1101 Telephone: 276.964.7572 + Fax: 276.964.7615 * V/TDD: 276.964.7235 wwww.sw.edu

SOUTHWEST VIRGINIA ALCOHOL SAFETY ACTION PROGRAM

Suite 204 Park Avenue Center; Norton, VA 24273 (276) 679-9337 (phone) or (276) 679-9339 (fax)

August 29, 2023

Mr. Lonzo Lester

Dear Mr. Lester:

Per this letter, Southwest VASAP is requesting the appointment of Mr. Zack Stoots, Commonwealth Attorney, to Southwest VASAP’s Policy Board. It is requested he be appointed for a term of not less than one (1) year but no more than three (3) years.

If there are questions or additional information required, please notify Southwest VASAP.

Thank you for your support, consideration, and cooperation!

Sincerely,

Elizabeth Salyers

Encl.

SOUTHWEST VIRGINIA ALCOHOL SAFETY ACTION PROGRAM

Suite 204 Park Avenue Center; Norton, VA 24273 (276) 679-9337 (phone) or (276) 679-9339 (fax)

August 29, 2023

Mr. Lonzo Lester Dear Mr. Lester:

If there are questions or additional information required, please notify Southwest VASAP.

Thank you for your support, consideration, and cooperation!

Sincerely,

Elizabeth Salyers

Encl.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTON, ESTABLISHING, BY JOINT ACTION OF THE BOARDS OF SUPERVISORS OF THE COUNTIES OF BUCHANAN, DICKENSON, LEE, RUSSELL, SCOTT, TAZEWELL, WISE, AND THE CITY COUNCIL OF THE CITY OF NORTON, THE MEMBERSHIP OF THE REGIONAL POLICY BOARD OF THE ALCOHOL SAFETY ACTION PROGRAM (SOUTHWEST VIRGINIA ASAP) TO SERVE THE REGION COMPOSED OF THOSE COUNTIES AND CITY

WHEREAS, the General Assembly of Virginia has, by statute codified as Virginia Code Section 18.2-271.1 (H), provided that any county, city, town, or any combination thereof may establish and operate alcohol safety action programs in connection with highway safety, and that each such program shall operate under the direction of a local independent policy board chosen in accordance with procedures approved and promulgated by the Commission on VASAP; and

WHEREAS, the Commission on VASAP has approved and promulgated such procedures, which are set out in 24 Virginia Administrative Code 35-20-180; and

WHEREAS, Boards of Supervisors of the Counties of Buchanan, Dickenson, Lee, Russell, Scott, Tazewell, Wise, and the City Council of the City of Norton have established and do operate Southwest Virginia ASAP, which is a regional alcohol safety action program in connection with highway safety, and the Commission on VASAP had approved and promulgated procedures for the policy board of that regional alcohol safety action program to be reconstituted;

NOW, THEREFORE, in accordance with the procedures approved and promulgated by the Commission on VASAP, and pursuant to the authority granted to this Council by Virginia Code Section 15.2-1411 and the organic law of the Commonwealth;

IT IS RESOLVED:

That one member of the policy board shall be appointed by the governing body of each participating jurisdiction, and the remaining members of the Policy Board shall be selected by those appointees in accordance with law and regulations;
That this City Council appoints JAMES LANE, Chief of Police, to Southwest Virginia ASAP’s Policy Board for a period of ______ (___) years, term to end __________________________.

Action taken this _________________ day of ________________________________, 2018, by the

___.

Teste:

Clerk

WHEREAS, the Commission on VASAP has approved and promulgated such procedures, which are set out in 24 Virginia Administrative Code 35-20-180; and

ITIS RESOLVED: 1 That one member of the policy board shall be appointed by the governing body of

each participating jurisdiction, and the remaining members of the Policy Board shall be selected by those appointees in accordance with law and regulations;

That this City Council appoints JAMES LANE, Chief of Police, to Southwest Virginia

ASAP’s Policy Board for a period of ( years, term to end

Action taken this day of , 2018, by the Teste:

Clerk

RUSSELL COUNTY BOARD OF SUPERVISORS

BOARD / COMMITTEE APPLICATION

DATE OF APPLICATION:

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First) (Las) (Email Address)

wanuncanoress:_“M Sules Deve oedkec, VA _J4abd F911 ADDRESS: ™m Sukes Deve

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(Home) (Business) (cell)

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Od Veal Arsocichon (Nonprbt Orapivcadion) 3 Yeas ob Qeveland WO ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD oRCommETTEE? —_\y

IF YES, PLEASE NAME:

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? \ a

IF YES, PLEASE NAME:

Board of Supervisors Action Item C-1 – C-11 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                 Meeting: 9/5/23         6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for September 2023:

REPORTS

VA Department of Elections – Polling Place Accessibility Requirements….…C-1
VA Opioid Abatement Authority - VOAA Workshop – 9/7/2023………………….C-2
VDOT Monthly Road System Report……………………………………………………C-3

REQUESTS

Laurel Bed Lake Access Development Feasibility Study Contract………………C-4
Dante Steam Building Renovation Project Contract………………………………C-5
Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the

Pittson Place………………………………………………………………………………C-6

Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the
HUD Developments………………………………………………………………………C-7
Disposal Truck Sell/Auction – 2022 Mack Truck……………………………………C-8
County Vehicles Surplus – 2002 Ford Pickup & 2000 Freightliner………………C-9
Travel Request – VA Governor’s Tourism Summitt……………………………….C-10
Planning Commission Plats……………………………………………………………C-11
2023 Comprehensive Community Planning Grant for the Community
of Dante……………………………………………………………………………………C-12

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item C-1 - C-11 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 9/5/23 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for September 2023:

REPORTS

VA Department of Elections — Polling Place Accessibility Requirements.
VA Opi

Abatement Authority - VOAA Workshop - 9/7/2023…

VDOT Monthly Road System Report…

REQUESTS

4, Laurel Bed Lake Access Development Feasibility Study Contract…

Dante Steam Building Renovation Project Contract…
Cumberland Plateau Housing Authority — Payment in Lieu of Taxes for the Pittson Place…
Cumberland Plateau Housing Authority — Payment in Lieu of Taxes for the HUD Developments.
Disposal Truck Sell/Auction — 2022 Mack Truck…
County Vehicles Surplus — 2002 Ford Pickup & 2000 Freightliner…
Travel Request — VA Governor’s Tourism Summit

11.Planning Commission Plats…

12, 2023 Comprehensive Community Planning Grant for the Community of Dante.

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

ELECT-310C Page 1 Rev. 07/2023

Polling Place Accessibility Checklist Form

Date:

Locality:

Precinct:

Polling Place Name:

Polling Place Address:
How to Use This Form: Follow the route a voter would take on election day approaching the building from the curb or parking area entering the building and reaching the voting room. Please try to avoid the busiest times at polling places from 6:00 a.m. until 8:00 a.m. and from 4:00 p.m. until 6:00 p.m. Each inspection should take between 30 minutes and an hour depending on the nature and location of the polling place.

Answer every question on the form by marking “YES,” “NO,” or “N/A” (Not Applicable) as appropriate. Be sure to indicate N/A if the question does not apply to the polling place. Many questions will require further comments/explanations in order for others to get a better understanding of the accessibility issues at hand. Please provide as much information as you can under “comments” for those questions that require further explanation. Remember that you have the advantage of being at the polling place site whereas others reviewing this form will not. Therefore, make all necessary comments to describe any deficiencies.

This checklist is based on the 2010 ADA Standards (2010 Standards). The 1991 ADA Standards (1991 Standards) and the 2010 Standards, as applied to polling places, are very similar, with the exception of the requirements for accessible parking. For example, the 1991 Standards required only one van-accessible space for every eight accessible spaces (see 28 C.F.R. pt. 36, Appendix D, §4.1.2(5)(b)), while the 2010 Standards require one van-accessible space for every six accessible spaces (see 2010 Standards §208.2.4). Safe Harbor: Elements and spaces in a building constructed or altered before March 15, 2012, that complied with the 1991 Standards are not required to be modified to be compliant with the 2010 Standards. See 28 C.F.R. §35.150(b)(2) for more information.

Tools and Documentation:

A few simple tools may be needed to conduct the survey:

A metal tape measure at least 16 ft long.
A 24 inch level with a bubble measure, or a digital device for measuring slope.
A pressure gauge or flash-hook scale to test the force required to open a door.
A clipboard, a copy of the survey (one for each polling place), and pens/pencils.

VIRGINIA *

DEPARTMENT of ELECTIONS

Polling Place Accessibility Checklist Form Date: Locality: Precinct: Polling Place Name: Polling Place Address:

How to Use This Form: Follow the route a voter would take on election day approaching the building from the curb or parking area entering the building and reaching the voting room. Please try to avoid the busiest times at polling places from 6:00 a.m. until 8:00 a.m. and from 4:00 p.m, until 6:00 p.m, Each inspection should take between 30 minutes and an hour depending on the nature and location of the polling place.

This checklist is based on the 2010 ADA Standards (2010 Standards). The 1991 ADA Standards (1991 Standards) and the 2010 Standards, as applied to polling places, are very similar, with the exception of the requirements for accessible parking. For example, the 1991 Standards required only one van-accessible space for every eight accessible spaces (see 28 CER. pt. 36, Appendix D, §4.1.2(5)(b)), while the 2010 Standards require one van-accessible space for every six accessible spaces (see 2010 Standards §208.2.4). Safe Harbor: Elements and spaces in a building constructed or altered before March 15, 2012, that complied with the 1991 Standards are not required to be modified to be compliant with the 2010 Standards. See 28 CFR. §35.150(b)(2) for more information.

Tools and Documentation:

A few simple tools may be needed to conduct the survey:

A metal tape measure at least 16 ft long.
A 24 inch level with a bubble measure, or a digital device for measuring slope.
A pressure gauge or flash-hook scale to test the force required to open a door.
A clipboard, a copy of the survey (one for each polling place), and pens/pencils.

ELECT-310C Page 1 Rev. 07/2023

ELECT-310C Page 2 Rev. 07/2023

A digital camera or smartphone: Pictures will help to explain and document barriers on site. ** Please note: Exterior pictures only! **

This document was developed based on the United States Department of Justice (DOJ) ADA checklist. The ADA Standards, the basis for this document, can be found on the United States Access Board website, ADA Accessibility Standards. For solutions to common ADA barriers, please see the document from DOJ entitled, Solutions for Five Common ADA Access Problems at Polling Places. ELECT also recommends consulting with your ADA Coordinator or other designated accessibility personnel within your local government.

VIRGINIA *

DEPARTMENT of ELECTIONS

A digital camera or smartphone: Pictures will help to explain and document barriers on site. ** Please note: Exterior pictures only! **

This document was developed based on the United States Department of Justice (DOJ) ADA. checklist. The ADA Standards, the basis for this document, can be found on the United States ‘Access Board website, ADA Accessibility Standards. For solutions to common ADA barriers, please see the document from DO) entitled, Solutions for Five Common ADA Access Problems at Polling Places. ELECT also recommends consulting with your ADA Coordinator or other designated accessibility personnel within your local government.

ELECT-310C Page 2 Rev. 07/2023

ELECT-310C Page 3 Rev. 07/2023

Parking

At least one clearly marked accessible parking space must be provided for every 25 regular parking spaces.

Total Spaces Number of Accessible Spaces 1-25 1 26-50 2 51-75 3 76-100 4

For every 6 accessible spaces provided, one space must be van accessible. If only one accessible space is available, it must be van accessible.

Yes

No N/A Comments/Remedies:

Does the polling place have spaces designated for persons with disabilities?

Total Number of Parking Spaces:
Number of Accessible Spaces Required: Number of Accessible Space Available:

Is there at least one Van Accessible space provided with an 8ft space and an 8ft access aisle or with an 11ft space and a 5ft access aisle?

Do all standard spaces have an 8ft wide space with a 5ft access aisle? (2 spaces can share 1 access aisle.)

Are the surfaces of the designated accessible parking spaces and access aisle stable, firm, and slip-resistant?

Is the access aisle part of the accessible route to the entrance of the polling place?

Are the designated accessible parking spaces located on the shortest route to the accessible entrance of the polling place?

VIRGINIA *

DEPARTMENT of ELECTIONS

Parking

At least one clearly marked accessible parking space must be provided for every 25 regular parking spaces.

Total Spaces Number of Accessible Spaces 1-25 1 26-50 2 51-75 3 76-100 4

For every 6 accessible spaces provided, one space must be van accessible. If only one accessible space is available, it must be van accessible.

Yes |No | N/A | Comments/Remedies:

Does the polling place have spaces designated for persons with disabilities?

Total Number of Parking Spaces: Number of Accessible Spaces Required: Number of Accessible Space Available:

Is there at least one Van Accessible space provided with an 8ft space and an 8ft access aisle or with an I ft space and a Sft access aisle?

Do all standard spaces have an 8ft wide space with a Sft access aisle? (2 spaces can share 1 access aisle.)

‘Are the surfaces of the designated accessible parking spaces and access aisle stable, firm, and slip-resistant?

Is the access aisle part of the accessible route to the entrance of the polling place?

‘Are the designated accessible parking spaces located on the shortest route to the accessible entrance of the polling place?

ELECT-310C Page 3 Rev. 07/2023

ELECT-310C Page 4 Rev. 07/2023

Passenger Drop-off Areas

Only complete this section if there is a passenger drop-off area provided. If not, proceed to the next section.

Yes No N/A Comments/Remedies:

Is the vehicle pull-up space on a level surface, with slopes not exceeding 1:48 in all directions?

Is the access aisle next to the vehicle pull- up space on a level surface, with a slope not exceeding 1:48 in all directions?

Is a curb ramp provided if a curb separates the access aisle from the accessible route to the polling place accessible entrance?

Is the width of the curb ramp surface at least 36 inches (not counting the side flares)?

Does an accessible route connect the access aisle and curb ramp to the accessible entrance of the polling place?

Curbside Voting Area

Yes No N/A Comments/Remedies: Is the curbside voting area clearly marked with a sign and instructions?

Is the curbside voting area within 150ft of the entrance to the polling place?

Does the curbside voting area block a fire lane or fire hydrant?

Please describe how voters will be able to notify officers of election that they require assistance at the curbside voting area.

If a doorbell/buzzer will be used, will it be positioned so that the voter does not need to leave their vehicle to interact with the device?

VIRGINIA *

DEPARTMENT of ELECTIONS

Passenger Drop-off Areas

Only complete this section if there is a passenger drop-off area provided. If not, proceed to the next section.

Yes | No N/A _ | Comments/Remedies:

Is the vehicle pull-up space on a level surface, with slopes not exceeding 1:48 in all directions?

Is the access aisle next to the vehicle pull- up space on a level surface, with a slope not exceeding 1:48 in all directions?

Is a curb ramp provided if a curb separates the access aisle from the accessible route to the polling place accessible entrance?

Is the width of the curb ramp surface at least 36 inches (not counting the side flares)?

Does an accessible route connect the access aisle and curb ramp to the accessible entrance of the polling place?

Curbside Voting Area Yes [No |N/A | Comments/Remedies: |

Is the curbside voting area clearly marked with a sign and instructions?

Is the curbside voting area within 150ft of the entrance to the polling place?

Does the curbside voting area block a fire Jane or fire hydrant?

Please describe how voters will be able to notify officers of election that they require assistance at the curbside voting area.

Ifa doorbell/buzzer will be used, will it be positioned so that the voter does not need to leave their vehicle to interact with the device?

ELECT-310C Page 4 Rev. 07/2023

ELECT-310C Page 5 Rev. 07/2023

Exterior Route to Accessible Entrance

Assess the routes from the parking lot, passenger drop-off area, public sidewalks, and public transportation stops separately. You may attach additional pages to this document to assess each of the routes.

Yes No N/A Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of abrupt changes in level greater than ½ inch, including stairs?

Are walking surfaces stable, firm, and slip resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the pedestrian route 80 inches or higher, including the underside of exterior stairs?

If the route crosses a curb, is there a curb ramp that is at least 3ft wide with a slope of no more than 1:12?

Is the running slope part of the route greater than 1:20? If yes, go to the Ramps section.

Is the cross slope of the accessible route no greater than 1:48?

Are the signs designating the path of travel understandable, visible, & easy to read?

VIRGINIA *

DEPARTMENT of ELECTIONS

Exterior Route to Accessible Entrance

Assess the routes from the parking lot, passenger drop-off area, public sidewalks, and public transportation stops separately. You may attach additional pages to this document to assess each

of the routes.

Yes | No | N/A | Comments/Remedies:

Is the route at least 3ft wide?

stairs?

Is the route free of abrupt changes in level greater than ¥ inch, including

slip resistant?

Are walking surfaces stable, firm, and

and 80 inches high?

Is the route free of wall-mounted objects. that protrude more than 4 inches into the path of travel and are between 27 inches

80 inches high?

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

Are objects that hang over the pedestrian route 80 inches or higher, including the underside of exterior stairs?

of no more than 1:12?

If the route crosses a curb, is there a curb ramp that is at least 3ft wide with a slope

Ramps section.

Is the running slope part of the route greater than 1:20? If yes, go to the

no greater than 1:48?

Is the cross slope of the accessible route

read?

‘Are the signs designating the path of travel understandable, visible, & easy to

ELECT-310C Page 5 Rev. 07/2023

ELECT-310C Page 6 Rev. 07/2023

Polling Place Entrances

Yes No N/A Comments/Remedies: Is the clear width of the door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

On the pull side of the door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of the door level, with slopes no greater than 1:48 in all directions?

If there are doors in a series, is the distance between the two hinged doors at least 4ft plus the width of the door swinging into the space?

Can the second door (interior door) in the series be opened with no more than 5lbs of force?

Does the second door (interior door) in the series comply with the above questions regarding entrances?

Are door thresholds no higher than ½ inch (Note: if the threshold is between ¼ inch and ½ inch it must be beveled.)

Do inaccessible entrances have signage directing voters to the accessible entrance?

If voters are directed to an alternative accessible entrance, is this entrance kept unlocked during voting hours?

Route from Entrance into the Voting Area

Yes No N/A Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

VIRGINIA *

DEPARTMENT of ELECTIONS

Polling Place Entrances

Yes _| No | N/A | Comments/Remedies:

Is the clear width of the door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

On the pull side of the door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of the door level, with slopes no greater than 1:48 in all directions?

If there are doors in a series, is the distance between the two hinged doors at least 4f plus the width of the door swinging into the space?

Can the second door (interior door) in the series be opened with no more than Silbs of force?

Does the second door (interior door) in the series comply with the above questions regarding entrances?

Are door thresholds no higher than inch (Note: if the threshold is between inch and ¥ inch it must be beveled.)

Do inaccessible entrances have signage directing voters to the accessible entrance?

If voters are directed to an alternative accessible entrance, is this entrance kept unlocked during voting hours?

Route from Entrance into the Voting Area

Yes_|No_|N/A| Comments/Remedies:

Is the route at least 3ft wide?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

ELECT-310C Page 6 Rev. 07/2023

ELECT-310C Page 7 Rev. 07/2023

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the route 80 inches or higher, including the underside of stairs?

Is the route free of abrupt changes in level greater than ½ inch, including stairs?

Is the running slope part of the route greater than 1:20? If yes go to the Ramps section.

If the route to the voting area has stairs, is a platform lift or elevator provided? If yes, go to the Lift or Elevator Section.

If doors are provided along the route to the voting area, is the clear width of each door opening (one door or one active leaf of a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

Can each door be opened with no more than 5lbs of force?

Is the threshold at each door no higher than ½ inch? (Note: If the threshold is between ¼ inch and ½ inch it must be beveled.)

On the pull side of each door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of each door level, with slopes no greater than 1:48 in all directions?

Are the signs designating the path of travel understandable, visible, & easy to read?

DEPARTMENT of ELECTIONS

VIRGINIA *

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

80 inches high?

‘Are objects that hang over the route 80 inches or higher, including the underside of stairs?

Is the route free of abrupt changes in level greater than ¥ inch, including stairs?

Is the running slope part of the route greater than 1:20? If yes go to the Ramps section.

If the route to the voting area has stairs, is a platform lift or elevator provided? If ‘es, go to the Lift or Elevator Section.

If doors are provided along the route to the voting area, is the clear width of each door opening (one door or one active leaf of.a double door) at least 32 inches?

Is each door hardware useable with one hand without tight grasping, pinching, or twisting of the wrist?

Can each door be opened with no more than Slbs of force?

Is the threshold at each door no higher than % inch? (Note: If the threshold is between % inch and ¥% inch it must be beveled.)

‘On the pull side of each door, is there at least 18 inches of clearance provided to the side of the latch?

Is the area in front of each door level, with slopes no greater than 1:48 in all directions?

‘Are the signs designating the path of travel understandable, visible, & easy to read?

ELECT-310C Page 7 Rev. 07/2023

ELECT-310C Page 8 Rev. 07/2023

Within the Voting Area

Yes No N/A Comments/Remedies: Are floor surfaces stable, firm, and slip- resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than 1ft into the path of travel and are between 27 inches and 80 inches high?

Are objects that hang over the route 80 inches or higher including the underside of stairs?

Is there enough room to provide a route at least 3ft wide to the registration table and voting stations?

Is there enough room to provide a turning space in front of at least one voting station, such as a circle, that is at least 60 inches in diameter?

Are the signs designating the check-in area and path of travel understandable, visible, & easy to read?

Voting Stations and Accessible Devices

Yes No N/A Comments/ Remedies: Does the location of the accessible voting station offer the same level of privacy to voters with disabilities as to all other voters?

Are there devices to aid individuals with disabilities to vote, including large-type instructions for voters with visual disabilities and telecommunication devices for voters with hearing impairments?

VIRGINIA *

DEPARTMENT of ELECTIONS

Within the Voting Area

Yes | No _| N/A | Comments/Remedies:

Are floor surfaces stable, firm, and slip- resistant?

Is the route free of wall-mounted objects that protrude more than 4 inches into the path of travel and are between 27 inches and 80 inches high?

Is the route free of post-mounted objects that protrude more than Ift into the path of travel and are between 27 inches and

80 inches high?

‘Are objects that hang over the route 80 inches or higher including the underside of stairs?

Is there enough room to provide a route at least 3ft wide to the registration table and voting stations?

Is there enough room to provide a turning space in front of at least one voting station, such as a circle, that is at least 60 inches in diameter?

‘Are the signs designating the check-in area and path of travel understandable, visible, & easy to read?

Voting Stations and Accessible Devices

Yes_|No_| N/A | Comments/ Remedies:

Does the location of the accessible voting station offer the same level of privacy to voters with disabilities as to all other voters?

‘Are there devices to aid individuals with disabilities to vote, including large-type instructions for voters with visual disabilities and telecommunication devices for voters with hearing impairments?

ELECT-310C Page 8 Rev. 07/2023

ELECT-310C Page 9 Rev. 07/2023

Ramps

Assess each ramp separately, whether exterior or interior. Attach these separate assessments to this checklist.

Yes No N/A Comments/Remedies: Is the running slope of the ramp no greater than 1:12?

Is the cross slope of the ramp 1:48 or less?

Is the rise (height) for any ramp run 30 inches or less?

Is the ramp, measured between handrails, at least 3ft wide?

Does the ramp have a level landing that is at least 60 inches long, at the top and bottom of each section?

For every 30 inches of rise, is a level landing at least 60 inches long provided?

Is a level landing, at least 60 inches by 60 inches, provided where the ramp changes direction?

If the rise of the ramp is greater than 6 inches and the ramp or landing has a vertical drop-off on either side of the ramp, is edge protection provided?

VIRGINIA *

DEPARTMENT of ELECTIONS

Ramps

Assess each ramp separately, whether exterior or interior. Attach these separate assessments to this

checklist.

Yes

Comments/Remedies:

Is the running slope of the ramp no greater than 1:12?

Is the cross slope of the ramp 1:48 or less?

Is the rise (height) for any ramp run 30 inches or less?

Is the ramp, measured between handrails, at least 3ft wide?

Does the ramp have a level landing that is at least 60 inches long, at the top and bottom of each section?

For every 30 inches of rise, is a level landing at least 60 inches long provided?

Is a level landing, at least 60 inches by 60 inches, provided where the ramp changes direction?

If the rise of the ramp is greater than 6 inches and the ramp or landing has a vertical drop-off on either side of the ramp, is edge protection provided?

ELECT-310C Page 9 Rev. 07/2023

ELECT-310C Page 10 Rev. 07/2023

Lifts

Only complete if your polling place has a wheelchair or other lift along the accessible route to the voting area.

Yes No N/A Comments/Remedies: Is the lift operational at the time of this survey?

Is the lift independently operable or can it be made so during Election Day?

Is there 30 inches by 48 inches of clear floor space within the lift?

Are the controls for the lift no higher than 48 inches?

Are the controls useable with one hand without tight grasping, pinching, or twisting?

Is the clear width of the door opening/gate opening at the end of the lift at least 32 inches? If a side door/gate is provided, is the clear opening width at least 42 inches?

Elevators

Only complete if your polling place has an elevator along the accessible route to the voting area.

Yes No N/A Comments/Remedies: Is the elevator door opening at least 3ft wide?

Is there space to maneuver within the elevator, e.g. 51” deep and 68” wide OR 80” deep and 54” wide OR 60” deep and 60” wide?

Are hallway elevator call buttons 48 inches high or lower?

Does the elevator have visible and audible signals in the hallway to indicate the arrival and direction of the elevator car?

Does the elevator have visible and audible signals within the elevator car to indicate the position of the car?

VIRGINIA *

wi DEPARTMENT of ELECTIONS

Lifts

Only complete if your polling place has a wheelchair or other lift along the accessible route to the

voting area.

Yes _| No

Comments/Remedies:

Is the lift operational at the time of this survey?

Is the lift independently operable or can it be made so during Election Day?

Is there 30 inches by 48 inches of clear floor space within the lift?

Are the controls for the lift no higher than 48 inches?

‘Are the controls useable with one hand without tight grasping, pinching, or twisting?

Is the clear width of the door opening/gate opening at the end of the lift at least 32 inches? If a side door/gate is provided, is the clear opening width at least 42 inches?

Only complete if your polling place has an

Elevators

elevator along the acce:

ssible route to the voting area.

Yes__| No

N/A

Comments/Remedies:

Is the elevator door opening at least 3it wide?

Is there space to maneuver within the elevator, e.g. 51” deep and 68” wide OR 80” deep and 54” wide OR 60” deep and 60” wide?

Are hallway elevator call buttons 48 inches high or lower?

Does the elevator have visible and audible signals in the hallway to indicate the arrival and direction of the elevator car?

Does the elevator have visible and audible signals within the elevator car to indicate the position of the car?

ELECT-310C Page 10 Rev. 07/2023

ELECT-310C Page 11 Rev. 07/2023

The polling place has been reviewed according to this checklist. The statements made in this document are accurate and true to the best of my knowledge. Barriers identified in this document will be remedied before Election Day.

Printed Name Signature

Position Date

VIRGINIA *

DEPARTMENT of ELECTIONS

Printed Name Signature

Position Date

ELECT-310C Page 11 Rev. 07/2023

8/30/23, 10:36 AM Russell County Mail - Fwd: ACTION NEEDED: VOAA Workshop September 7

https://mail.google.com/mail/u/0/?ik=28e834d897&view=pt&search=all&permthid=thread-f:1775658451806645103|msg-f:1775658451806645103… 1/2

Lonzo Lester [email protected]

Fwd: ACTION NEEDED: VOAA Workshop September 7 1 message

Tracy Lester [email protected] Wed, Aug 30, 2023 at 8:50 AM To: Lonzo Lester [email protected]

---------- Forwarded message --------- From: Pamela Flynn [email protected] Date: Tue, Aug 29, 2023 at 5:18 PM Subject: ACTION NEEDED: VOAA Workshop September 7 To: [email protected] [email protected]

Know Before You Go We look forward to seeing you at the Virginia Opioid Abatement Authority (VOAA) Workshop at the Southwest Virginia Highter Education Center on Thursday, September 7. This email serves as a final confirmation of your event registration. However, we do need a little more information from you. In preparation for your arrival, please take a moment to answer these questions, which will be used to create your name badge and provide us with any dietary information.

SCHEDULE We will begin the day in the Executive Auditorium.

8:00 a.m. - Registration Opens

8:45-9:15 a.m. - Welcoming Comments

9:30-10:30 a.m. - Overview and lessons learned from the most recent grants cycle for cities and counties

10:30-10:45 a.m. - Break

10:45-11:45 a.m. - Service Provider Roundtables

mailto:[email protected] mailto:[email protected] mailto:[email protected] https://forms.office.com/r/C0znFnkAXH 8130/23, 10:36 AM Russell County Mail - Fd: ACTION NEEDED: VOAA Workshop September 7

Gmail

Lonzo Lester [email protected]

Fwd: ACTION NEEDED: VOAA Workshop September 7

‘1 message

Tracy Lester [email protected] To: Lonzo Lester [email protected]

Forwarded message —–—–

From: Pamela Flynn [email protected]

Date: Tue, Aug 29, 2023 at 5:18 PM

Subject: ACTION NEEDED: VOAA Workshop September 7

To: [email protected] [email protected]

Sri Workshop

Wed, Aug 30, 2023 at 8:50 AM

September 7, 2023 |

Know Before You Go

‘We look forward to seeing you at the Virginia Opioid Abatement Authority (VOAA) Workshop at the Southwest Virginia Highter Education Center on Thursday, September 7. This email serves as a final confirmation of your event registration. However, we do need alittle more information from you. In preparation for your arrival, please take a moment to answer these questions, which will be used to create your name badge and provide us with any dietary information.

SCHEDULE ‘We will begin the day in the Executive Auditorium. 8:00 a.m. - Registration Opens

8:45-9:15 a.m. - Welcoming Comments

9:30-10:30 a.m. - Overview and lessons learned from the most recent grants cycle for cities and counties

10:30-10:45 a.m. - Break

10:45-11:45 a.m. - Service Provider Roundtables

https:/mail google. com/mailu/0/2ik=286834d897&view=pt8&search=all&permthid=thread-f:177565845 1806645 103% 7Cmsg-f:1775658451806645103… 1/2

8/30/23, 10:36 AM Russell County Mail - Fwd: ACTION NEEDED: VOAA Workshop September 7

https://mail.google.com/mail/u/0/?ik=28e834d897&view=pt&search=all&permthid=thread-f:1775658451806645103|msg-f:1775658451806645103… 2/2

11:45 a.m.-1:00 p.m. - Lunch and Guest Speaker Dr. Art Van Zee, M.D.

1:00-2:00 p.m. - A Grass Roots Response to Addiction: the story behind the Mended Women Treatment Center in Washington County

2:00-3:00 p.m. - The Role Law Enforcement Can Play in Supporting Prevention, Treatment and Recovery

3:00-3:15 p.m. - Break

3:15-4:15 p.m. - How Peer-Led Recovery Residences and RCOs Can Make a Difference

4:15-5:00 p.m. - How Local Governments Can Support Drug Courts and Specialty Dockets

VENUE INFORMATION Southwest Virginia Higher Education Center

One Partnership Circle, Abingdon, VA 24212

(276) 619-4300

Parking: The Southwest Virginia Higher Education Center has free on-site parking.

Directions: Many GPS devices have trouble finding us. We are located here.

Turn by turn directions from I-81 exit 14:

· Drive north on Jonesboro Road (0.3 miles)

· At the traffic light turn right onto VHCC Drive (0.4 miles)

· VHCC Drive will becomes French Moore Jr., Boulevard (0.2 miles)

· Turn left onto Partnership Circle (there is a large sign that says HirEd)

–

Tracy Lester

Procurement Officer

Russell County Board of Supervisors

137 Highland Drive, Suite A

Lebanon, Virginia 24266

276-889-8000

[email protected]

https://www.swcenter.edu/ http://swcenter.edu/contact/ mailto:[email protected] 8130/23, 10:36 AM Russell County Mail - Fd: ACTION NEEDED: VOAA Workshop September 7 11:45 a.m.-1:00 p.m. - Lunch and Guest Speaker Dr. Art Van Zee, M.D.

1:00-2:00 p.m. - A Grass Roots Response to Addiction: the story behind the Mended Women Treatment Center in ‘Washington County

2:00-3:00 p.m. - The Role Law Enforcement Can Play in Supporting Prevention, Treatment and Recovery 3:00-3:15 p.m. - Break

3:15-4:15 p.m. - How Peer-Led Recovery Residences and RCOs Can Make a Difference

4:15-5:00 p.m. - How Local Governments Can Support Drug Courts and Specialty Dockets,

VENUE INFORMATION

Southwest Virginia Higher Education Center

One Partnership Circle, Abingdon, VA 24212

(276) 619-4300

Parking: The Southwest Virginia Higher Education Center has free on-site parking

Directions: Many GPS devices have trouble finding us. We are located here.

‘Tur by turn directions from I-81 exit 14: ‘+ Drive north on Jonesboro Road (0.3 miles)

Atthe traffic light turn right onto VHCC Drive (0.4 miles)

VHC Drive will becomes French Moore Jr., Boulevard (0.2 miles)
Tum left onto Partnership Circle (there is a large sign that says HirEd)

Tracy Lester Procurement Officer

Russell County Board of Supervisors 137 Highland Drive, Suite A Lebanon, Virginia 24266 276-889-8000

tracy. [email protected]

https:/mail google. com/mailu/0/2ik=286834d897&view=pt8search=all&permthid=thread-f:177565845 1806645 103% 7Cmsg-f:1775658451806645103… 2/2

PUBLIC NOTICE

REQUEST FOR PROPOSALS (RFP)

Laurel Bed Lake Access Development Feasibility Study

Engineering and Technical Consulting Services The County of Russell is currently seeking a Laurel Bed Lake Feasibility Study from engineering/consulting firms with capabilities and experience in recreational access development design to provide support for the Russell County’s Laurel Bed Lake Feasibility Study Project. The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board,” hereby issues to qualified firms or individuals a Request for Proposals (hereinafter referred to as “RFP”). The Board proposes to award a contract for these consulting services to assist the Board in determining the feasibility of a substantial recreational project.

Request for Proposals (RFP) will be evaluated based on the following information:

Experience and qualifications of firms or individuals.
Offeror’s past work experience with feasibility of substantial recreational projects.
Relevant experience in providing similar consulting services.
Capability to meet recreational engineering/technical consulting services requirements.
Experience in recreational access development and design consulting services in the

following areas but not limited to:. • Roadway design

• Survey

• Environmental

• Geotechnical

• Right-of-way

• Utilities

Firms/consultants meeting the requirements of this RFP are invited to submit their proposal. Request for Proposals (RFP) are available on the County’s Website Bid Postings • Russell County, VA • CivicEngage (russellcountyva.us) or email [email protected] to request the RFQ.

Proposals are due no later than 3:00 p.m., Friday, July 28, 2023. Any proposals received after this deadline will be returned to the offeror unopened. The County reserves the right to reject any and all proposals.

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

https://www.russellcountyva.us/Bids.aspx https://www.russellcountyva.us/Bids.aspx https://www.russellcountyva.us/Bids.aspx mailto:[email protected] PUBLIC NOTICE

REQUEST FOR PROPOSALS (RFP) Laurel Bed Lake Access Development Feasibility Study

Engineering and Technical Consulting Services

The County of Russell is currently seeking a Laurel Bed Lake Feasibility Study from engineering/consulting firms with capabilities and experience in recreational access development design to provide support for the Russell County’s Laurel Bed Lake Feasibility Study Project. The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board,” hereby issues to qualified firms or individuals a Request for Proposals (hereinafter referred to as “RFP"). The Board proposes to award a contract for these consulting services to assist the Board in determining the feasibility of a substantial recreational project.

Request for Proposals (RFP) will be evaluated based on the following information:

. Experience and qualifications of firms or individuals. Offeror’s past work experience with feasibility of substantial recreational projects. Relevant experience in providing similar consulting services. Capability to meet recreational engineering/technical consulting services requirements. Experience in recreational access development and design consulting services in the following areas but not limited to:.

PRENSA

Roadway design

Survey
Environmental

Russell County, VA + CivicEngage (russellcountyva.us) or email

[email protected] to request the RFQ.

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

Laurel Bed Lake Access Development Feasibility Study

Russell County, VA

August 28, 2023

THOMPSON & LITTON

THOMPSON & LITTON ie

ENGINEERS ARCHITECTS

July 28, 2023

Russell County Mr, Lonzo Lester 137 Highland Drive Lebanon, VA, 24266 Re: Request for Proposals for Laurel Bed Lake Access Development Feasibility Study

Dear Mr. Lester: Thompson & Litton, Inc. (T&L) is excited to submit the attached proposal to provide professional engineering services for Russell County. We understand the County’s needs and vision. T&L can help you navigate a successful study with open ‘communication and sharing the County’s vision. Working together, we can accomplish the goals set forth in this RFP and, if requited, assist with funding, design, and construction phase services. ‘As you review our proposal we would like to highlight the following advantages we offer.

PROXIMITY, Same day responsiveness of our firm and team members to the project. T&L will manage this project ut of our Bristol, Tennessee Office.

© FUNDING, T&L has experience working with numerous Virginia funding agencies, and government agencies. Our team can assist you in navigating the often Intricate details involved in applying for, and securing, grants and other types of funding for infrastructure projects.

‘At T&L we view our role on our projects as being an extension of the clients we serve. Ultimately, we are not successful if ‘our clients are not successful. Accordingly, we will strive relentlessly to meet or exceed your expectations ofthis project.

‘We look forward to an opportunity to meet with you to further expand upon our capabilities and experience. Sincerely, Robert Cornett

Senior Project Manager

100 Filth Street, Suite 400 stl, Tennessee 37620. Le 423.989.9491 fax: 423.989.9010 wae -Leom

ee] EXPERIENCE AN

THOMPSON & LITTON

ALIFICATIONS

HISTORY

Since 1956, the words of our visionary founders, William A. Thompson, Jr., PE and John W. Litton, PE have guided the professional development of Thompson & Litton which is built on enduring principles shaped by the character and culture of our early years in southwestern Virginia, We know how to face problems and how to solve problems, We get to know our clients and commit ourselves to serving them well. Integrity and respect is. essential to a business that’s built to stay.

167 stare MEMBERS

PERSONNEL BY DISCIPLINE

Engineers Architects MEP

Survey Transportation

Administration

INTEGRITY

T&L has been shaped not only by our history, but by our clients. Taking their advice to heart is a cornerstone value that has influenced our practice and fueled our success. Often a successful project is the outcome of deep and lasting professional relationships, not only with clients, but with partners and vendors as well. We are committed to maintaining great relationships.

34 18 9)

23 Chitose, VA. Brito, TN

1 Radord, VA Johnson iy, TN Tazee, VA Meshein, TN Wise,VA Princeton, WY

INSIGHT INNOVATION

Since its earliest days, T&L has T&L has a wide array of experiences and emphasized serving its clients by technical depth that spans challenges. producing quality work by committed We built the first general aviation airport people. in the southwest Virgi region, as

well as the first waste-water treatment

facility. Growing out of our innovative irms don’t design culture, Tal has become good at many

i ” things. Our history has allowed us to hone projects. People do! ‘our skills in a variety of venues.

Bill Thompson

cnaieens | ancwitects | suavevors 1

eee all EXPERIENCE AN IFICATION

AL’s Project Team functions like an extension of the Client’s staff. As such, the firm strives to maintain a very close working relationship with the client and its employees. Decisions on specific projects are coordinated through in-house Project Teams established to implement each project.

‘You will find T&L’s Project Manager to be both accessible and technically knowledgeable working closely with the professionals in all TAL offices. T&L project managers will be responsible for internal communication with other Project Team Members and for external communication with you, review agencies, funding agencies, construction contractors, area residents, and the press, if desired.

T&L expects our Project Manager to:

Be responsible for making the project go

The Project Manager has the primary responsit

ity of continual, forward project momentum

Serve as your point of contact ‘+ Nosearching for who to call ‘+ Instant access and responsiveness

Perform key tasks

Administrative functions

Assigns and coordinates the Project Team Overall project direction Management of budget and schedules

Achieve two (2) critical goals © On-time/On-budget

Exceed the expectations of the Client

POINT OF CONTACT

SCHEDULE

PLANNING WORKFLOW

Ewaincers | agcwitecrs | sunverons 2

RONALD G. HELTON, PE

Chairman | Senior Vice President

YEARS OF EXPERIENCE 44 Years of Experience 1979 | Joined T&L

EDUCATION Virginia Tech

1982 | Bachelor of Science Chil Engineering

REGISTRATIONS

1987 | Protessonal Engineer | VA 1986 | Professional Engineer | WV 1988 | Professional Engineer | KY 1992 | Professional Engineer | TN 2001 | Professional Engineer | NC

AFFILIATIONS National Society of Professional Engineers Viginia Society of Professional Engineers American Counc of Engineering Companies

1997-2004 | Virginia Board Architects, Professional Engineers, Land ‘Surveyors, Certified interior Designers and Landscape Architects

Ewaineers | ancwitecrs I sumvevons

OFFICER-IN-CHARGE

276328.2161 +

sheltonaL.com * win TLcom « Wise Viginia

PROFILE

Ronald G. (Ron) Helton, PE, is a graduate of Virginia Tech, receiving a Bachelor of Science Degree in Civil Engineering. Ron serves the Firm as Chairman and Senior Vice President. His career at T&L began as a Cooperative Education Student. After graduating from Virginia Tech, Ron returned to T&L full-time where he went on to become Design Engineer, Associate, Project Engineer, Vice President of Engineering, Executive Vice President, President, and his current position as Chairman and Senior Vice President. As an extension of his role and duties as Chairman and Senior Vice President, Ron lends his expertise to a variety of projects as Oficer-in-Charge, providing oversight and guidance, QA/QG, and ensures that the Project Team has access to the resources necessary to complete the project on time and within budget.

‘Across his years of experience with the development, planning, funding, and design of various water, wastewater, site and infrastructure developments for multiple engineering and architectural projects, Ron has gained valuable knowledge which he contributes regularly to a variety of professional organizations.

EXPERIENCE

‘Ager Recreation Park ‘Wythe County, Vtg

Design Supervisor.

Jonesville RV Park and Campground Jonesville, Virginia, Principal-in-Charge.

\Veldon B. Dotson Recreation Park Wise, Virginia. Project Engineer.

Wise Recreational Park Soccer/Football Fields Wise, Virginia, Principal-in-Charge.

Bear Creek Business/Wise County Justi Wise County, Virginia. Principal-in-Charge.

Center Access Road Study East Side Development Access Road Wise County, Virginia. Project Manager.

Wardell Industrial Park Access Road Tazewell County, Virginia, Project Engineer.

Wise County Industrial Park - Esserville Access Road Wise County, Virginia, Project Engineer/Design Supervisor.

ROBERT CORNETT

SENIOR PROJECT MANAGER

YEARS OF EXPERIENCE -32Yoars of Experience 2023 | Joined TAL

EDUCATION

Virginia Highlands Community College 1989 | Certificate

Drafting and Design

AFFILIATIONS ‘Graham Bible College Board Member

473.989.9491 + reomettat-L.com + ‘won T-Leom © Bristol Virginia ©

PROFILE

Robbie Cornett serves as a Project Manager in our Bristol, Tennessee office and brings three decades of professional experience in the managerial field with a focus on safety, quality, cost, the client, and reliability. Robbie has dedicated 32 years of his career in ‘managerial positions with the Washington County Service Authority where he was heavily involved with design work, record drawings, construction inspection, distribution, capital improvement, obtaining funding assistance, finding solutions to simple and complex problems and team leadership. His experience includes more than one hundred water ‘and wastewater capital projects totaling an investment of $145 milion dollars. AS a Project Manager, Robbie is responsible for project coordination and is the main point of contact between the client and the T&L Project Team.

EXPERIENCE

‘Adaptive Reuse State-of-the-Art Regional Child Care and Workforce Development Center, United Way of Southwest Virginia Abingdon, Virginia. Project Manager

New 12,0 MGD Raw Water Intake Evaluation and Project, Washington County Service ‘Authority Washington County, Virginia. General Manager.

4,6 MGD to 12.0 MGD Middle Fork Drinking Water Plant Evaluation and Improvements/Expansion Project, Washington County Service Authority Washington County, Virginia. General Manager.

2.5 MGD to 3.1 MGD Mill Creek Regional Drinking Water Plant Improvements and Expansion Project, Washington County Service Authority Washington County, Virginia. General Manager.

Water Meter System Evaluation and Replacement Project, Washington County Service Authority Washington County, Virginia. General Manager.

200 Miles of Small Diameter Galvanized Waterline Evaluation and Replacement Project, Washington County Service Authority Washington County, Virginia. General Manager.

‘Abingdon Water Storage Tank Evaluation and Replacement Project, Washington County Service Authority Washington County, Virgin

General Manager.

Route 58 Corridor Water System Evaluation and Improvements Project, Washington County Service Authority Washington County, Virginia. General Manager.

TIMOTHY A. MULLINS, PE

DIRECTOR OF TRANSPORTATION & UTILITIES

423.989.9491 + tmulins@T-Leom +

vw TLcom Bristol Tennessee +

PROFILE

Tim Mullins, PE, is a graduate of Virginia Tech with a Bachelor of Science Degree in Civil Engineering and has experience in the design and construction of engineering projects. He has served the company in several capacities from Design Engineer to Design Supervisor. Currently, he serves as Director of Transportation and Utilities which allows him to over see the planning and development of design concepts and alternatives for various transportation, water, wastewater, site and infrastructure development projects for engineering and architecture. Tim also plays a major role n the preliminary and final design of various projects.

YEARS OF EXPERIENCE 37 Yearsof Experience EXPERIENCE

1986 | Joined T&L

EDUCATION Virginia Creeper Trail Enhancements

Virginia Tech Abingdon, Virginia. Design Supervisor.

Civil Engineering Greenway Hiking/Biking Trail

REGISTRATIONS Pennington Gap, Virginia. Design Supervisor.

2s [Pott besve Dam Greek Til an Brg Peet Pocahontas State Trail

AFFILIATIONS Pet da the Deen Sarde.

Vigna Society of Profesional Engingers Powell River Trail Surface Model Survey Dickenson County, Virginia, Design Supervisor.

Virginia Creeper Trail Watauga Parking Lot/Restrooms Abingdon, Virginia, Design Supervisor.

Virginia Creeper Trail Alvarado Station Restoration Abingdon, Virginia. Design Supervisor.

Bear Creek Business/Wise County Justice Center Access Road Wise County, Virginia. Design Supervisor.

Giles County Hospital Access Road Giles County, Virginia. Transportation Engineer.

Grayson County Prison Access Road PER, VDOC Grayson County, Virginia, Transportation Engineer.

Lonesome Pine Regional Business & Technology Park Access Road Wise County, Virginia. Transportation Engineer.

Ewaimeens | agcwireers | sugvevors 5

Steven J. Winter, PE

PRINCIPAL

Expertise Steve Winter has project engineering and project management expertise in geotechnical

Geotechnical Engineering and materials engineering, and construction monitoring. He has experience as a project engineer and a project manager on hundreds of projects that have included providing

Education recommendations for the design of structural fills, embankment and excavation slopes,

Master of Science, Geotechnical Engineering, Virginia Polytechnic institute

shallow and deep foundations, floor slabs, ground improvement, retaining walls, and pavements. Steve has worked on a wide variety of projects including roadways, bridges,

and State University dams, buildings, landfills, storage tanks, and towers. As a project manager during the construction phase of projects, his responsibilities have involved coordination and Bachelor of Science, Civil supervision of field staff, and review of field reports on large earthwork, pavement, and Engineering, Virgins ‘transportation/building construction projects, including warehouses, prisons, office

Polytechnic Institute and

San Uae buildings, water and wastewater treatment facilities, and academic facilities.

Registrations

Professional Engineer / VA

Certifications Calfee Park Improvements / Pulaski, VA

ee Project Manager. Responsibilities on this project included preparing and managing the

execution of the subsurface exploration and reviewing the geotechnical engineering report for major upgrades to Calfee Park at 700 South Washington Avenue in Pulaski, Upgrades included a ticket/concessions booth, press box, and visiting team clubhouse. Geotechnical Affiliations engineering report included recommendations for seismic site class and for the design of ASCE, IPP foundations, floor slabs, and pavements.

FOPP - Fundamentals of Professional Practice (ASFE)

Years with Schnabel/Total

3st ‘West Main Street Renovations / Pulaski, VA

Project Manager. Responsibilities on this project included developing an exploration program and managing staff during the evaluation of new foundation subgrades for the renovation of an existing commercial building at the corner of Main Street and Jefferson ‘Avenue in downtown Pulaski. Also managed field staff and reviewed field reports during construction of new foundations.

Virginia Tech Rector Field House Improvements and Expansion / Blacksburg, VA Project Manager. Responsibilities on this project included managing field staff performing special inspections during construction of several new wings to Rector Field House. Responsible for overseeing field staff performing special

inspections, reviewing field reports, providing consulting services, and preparing the final report of structural inspec

Virginia Tech Brodie Hall Roofing Inspections / Blacksburg, VA

Project Manager. Responsibilities on this project included managing field staff performing roofing inspections during installation of new roofing materials for new Brodie Hall. Scheduled field staff, reviewed field reports, and reviewed final roof moisture survey summary report,

Schnabel

4 schnabel-eng.com ENGINEERING

enaimeens | agcwireers | surveyors 6

PROJECT MANGEMENT APPROACH eS

= Project Manager Robbie Cornett

= Responsible for Day-to-Day = Project Momentum

= Primary Point of Contact = No Wondering Who to Call = Timely Access and Responsiveness = Consistency

= Key Tasks: = Overall Project Direction = Assigns and Coordinates Team = Budget and Cost Management = Schedule Development and Adherence = Client Satisfaction

Robbie Cornett

Funding Agencies

Regulatory Agencies

CAPACITY TO PERFORM WORK eS

= Begin Work Immediately = Determine Efficient Project Schedule

FTE = Producing 12,826 Monthly Man-Hours

4 = Regular Project Manager Review

j “6 O = Determine Manpower Needed on S Rid § ve Ea Gt = Anticipate Future Needs

FULLTIME EQUIVALENT © EMPLOYEE © WORKLOAD =MEASURE COMPARABILITY

= Adequate Resource Allocation

= Every Major Discipline In-House = Operations Geared to Service Municipalities = Can Mobilize Quickly = React to Dynamic and Sometimes Urgent Needs

THOMPSON & LITTON

‘Asampling of T&L’s Trial Projects:

‘© Virginia Creeper Trail

Cranesnest Trail

Independence Ped Trail Phase | & II ‘= Pocahontas State Trail

‘© Beaver Dam Creek Trail

‘© Damascus Creeper Trail

‘A summary of the Team’s relevant experience can be found on. the following pages:

eENGineens | Aancuitects | suaveyors 7

VA CREEPER ALVARADO TRAILHEAD

ABINGDON, VA

‘T&L provided engineering design services for many phases of the VA Creeper Trail, This Virginia Creeper ‘Trail Enhancement project consisted of two-phases located at two separate locations along the Virginia Creeper Trail, The Alvarado Depot project was comprised of ADA compliant restroom facilities and an all-purpose room housed in a replica train depot that resembles the Green Cove Station. In addition, additional parking spaces were provided.

€

SERVICES PROVIDED Prchtecture

[MEP Protection Engineering Structural Engineering

NOTABLE FEATURES ‘RDAComaliant

‘CONSTRUCTION Cost 5259,353,

COMPLETION DATE 2011

cuIeNT Town of Abingdon

0, Box 789

‘Abingdon, Virginia 24212

contact Kevin Worley

Director of Parks and Recreation 2766235279

VA CREEPER WATAGUA TRAILHEAD

ABINGDON, VA.

‘The Watauga Parking and Restroom Project includes a 23-space parking lot, restroom facility, and an access road. This project will improve safety by separating the parking area from the trail and controlling,

access to the parking lot after hours.

SERVICES PROVIDED Chil Engineering

NOTABLE FEATURES ADACompliant

CONSTRUCTION cost $336,000

‘COMPLETION DATE 2018

‘CUNT Town of Abingdon

Box 789

‘Abingdon, Virginia 24212

contact Kevin Worley

Doctor of Parks and Recreation 276.623.5273

CRAINESNEST TRAILHEAD

CLINTWOOD, VA

T&L was commissioned by the Dickenson County Board of Supervisors to provide comprehensive engineering services for the design and construction of Phase lof the Cranesnest Trail Trailhead project in Dickenson County, Virginia. The Cranesnest Trail project is a multi-use trail that extends a total of twenty-three miles from this trailhead to the John W. Flannagan Reservoir.

Specific project components for Phase | included approximately three miles of trail and was constructed along a coal mining strip bench from the trailhead to the day use area at the Cranesnest Campground. ‘Additionally, phase one included the construction of a graveled parking area and gravel path to the fishing pier.

T&L provided preliminary engineering and final design and construction plans for the Cranesnest Hi Biking/Horseback Trail - Phase IW/ll Project.

Phase Il Included the construction of approximately two miles of trail along Cranesnest Campground Road, and Phase Ill entailed the construction of the final sixteen miles of the trail from Cranesnest Campground Road to the John W. Flannagan Reservoir. Now completed, the trail consists of a total of twenty-three miles of trail to be used by hikers, bicyclists and horseback riders.

€

SERVICES PROVIDED Gh Engineering

NOTABLE FEATURES. ‘ADAComaliant

CONSTRUCTION cost NA

‘COMPLETION DATE 2012

‘CUNT Dickenson County

Box 1098

Clintwood, Visinia 24228

contact Loman Kendrick, PE

County Engineer 276.926.6013

HIGH KNOB OBSERVATION TOWER

NORTON, VA

T&L was selected to provide architectural and engineering services to the Virginia Department of ‘Agriculture for the High Knob Observation Tower Site Design in Norton, Virginia. Having been destroyed

by arson in October 2007, the goal of the project was to replace the old observation tower and to add é€ restrooms and improve trails in the area.

SERVICES PROVIDED T&L services included design, preparation of plans, specifications, for construction of anewobservation Chi Engineering

tower with plaza that blends in with the natural setting, Additional site components for design included W<Mectwe survey and design of paved parking, walks, trails (Including an ADA accessible trail from the paved NOTABLE FEATURES parking lot to the tower), landscaping, and utilities. Te Funding

‘CONSTRUCTION cosT ‘The raised observation tower and plaza features a 360 degree view and showcases the “High Knob NA

Hinge” angle (having to do with how the sun hits the structure during the several seasons), incorporating COMPLETION DATE interpretative display panels. The resulting structure is simple, low-maintenance requiring no staffing 2010

presence, preserves natural vegetation, and is constructed with durable fireproof materials. The design CLIENT

was completed with minimal impact on the site from the equipment, mean, and methods used during _Nowon’

POBox 303 construction. Nostor,VA24273

‘contact Fred Ramey City Manager 276679.1160,

Engines | ancwirects | suavevors a

HIGH KNOB DESTINATION CENTER

WISE, VA

‘T&L assisted the City of Norton with architectural services pertaining to site improvements and the new bullding for the High Knob Destination/Visitor Center to showcase the recreational opportunities and ‘ecological wealth of the area. The new facility will be situated on property currently owned by the City of Norton, located at the foot of the mountain on 12th Street SW (High Knob Road), directly off Exit 1 of US 23 in Norton, VA.

T&L provided architectural services pertaining to the exhibit hall portion of the new High Knob Destination/Visitor Center - an area containing approximately 1,000 SF, exhibits for the exhibit hall, and site work pertaining to a hiking trail traversing the site,

SERVICES PROVIDED Gi Engineoring Architecture

CONSTRUCTION cost $1,000,000

‘COMPLETION DATE 2023

‘CLIENT Norton DA PO Box:303, Newton, VA 24273,

contact Free Ramey Cty Menager 276579.1160

Fay

az RELEVANT EXPERIENCE,

The following is a sample listing of clients with whom T&L has provided services::

Towns and Cities

wcrc errr ccc coce

Town of ron Gate Town of Abingdon City of Radford

‘Town of Rocky Mount City of Lexington

City of Waynesboro Town of Wise

City of Norton

Town of Jonesville Town of Lebanon Town of Tazewell Town of Bluefield City of Bristol

Town of Hilisville Town of St. Paul Town of Chithowie

County Governments

eee c ccc ene

‘Smyth County Board of Supervisors Botetourt County Board of Supervisors Franklin County Board of Supervisors Pulaski County Board of Supervisors Roanoke County Board of Supervisors Wise County Board of Supervisors Tazewell County Board of Supervisors. Buchanan County Board of Supervisors Dickenson County Board of Supervisors Montgomery County Board of Supervisors Bland County Board of Supervisors Washington County Board of Supervisors

Solid Waste Authorities

Cumberland Plateau Regional Waste Management Authority

Mercer County Solid Waste Authority

New River Resource Authority

Higher Education

Virginia Community College System University of Virginia

Bluefield State College

King College

Radford University

Virginia Tech

Longwood University

Virginia Military Institute

Public Service Authorities

Roanoke Valley Broadband Authority

Giles County Public Service Authority Carroll County Public Service Authority Pulaski County Public Service Authority Wise County Public Service Authority Buchanan County Public Service Authority Tazewell County Public Service Authority Dickenson County Public Service Authority Scott County Public Service Authority Russell County Public Service Authority Gate City Sanitation Authority

Sanitary Board of Bluefield

Washington County Service Authority

Industrial/Economic Development Authorities

‘Smyth-Washington Industrial Facilities Authority

Roanoke County Department of Economic Development

Montgomery County Industrial Development Authority ‘Washington County Industrial Development Authority Tazewell County Economic Development Authority Carrol, Grayson, Galax, Regional Industral Facilities Authority

Wise County Industrial Development Authority

Scott County Economic Development Authority

Lee County Industrial Development Authority

‘Town of Grundy Industrial Development Authority

State Agencies

eeee

Virginia Department of Conservation and Recreation Virginia Department of Corrections

Virginia Department of Military Affairs

Virginia Department of Transportation

Virginia Department of Mental Health, Mental Retardation

and Substance Abuse Services Virginia Division of State Parks

THOMPSON & LITTON

CIVIL ENGINEERING

‘Business Park Panning and Design ‘Subdivision Planing and Design Fad aed Drainage Systems

Water and Sewerage Systoms

‘Site Preparation

‘Site Selection

Parking Fcites

Solid Waste Monagement Focites Flood/Dam Structures

‘Airport Facies

‘Recreational Facies

Fight Way and Easement Acquistion Environmental Assessment & Audits Erviconmeontal Impact Stules Underground Starage Tank Stuses!Remedation Land Use Stules

‘AE Expert Testimony

‘Damage Reports and Investigations Value Engineering

Consutations Construction Contract Administration

WHAT DO WE DO

Roof Replacements

‘Af Preplanning Stuales

Space Planning and Utilization Stes

‘AE Feasibilty Studies

‘AE Proliminary Reports

‘andleapped Accesstily

Energy Eiciency Arayses

Bulleing Canstion Surveys

Code Compliance

Me Programming

‘WE Cost Estimating

“Asbestos Inspection & Abatement Design

Rendering ard 3.0 Modeling

Other Services as Needed

‘New Constwcton Design

‘Adon to exsting structures

‘Construction Contract Administration

ARCHITECTURE SURVEYING

‘© Boundary

CConstuoton Stakeout Topographic

‘Aerial LIDARIConventonat Plan Profiles

ais

Fond Votumes

Watenvay Crossings

Dam Inundaion Surveys Conservation Easement Plats ‘Aria Mapping Contos (GPS Control Network

‘High Order Vertical Levels: ‘Machine Control 30 Moding ‘xpert Witness Testinony ‘Streamsftands Delineation Location Surveys Design Surveys

«Easement Plats Meir RW Pts

«Line Marking

‘© Acooent Scene Insurance Surveys

INNOVATIVE PROJECT STRUCTURAL | MEP § TRANSPORTATION

‘Sct Evaluation 1 Buildng Analysis

‘© Structural Planing & Design

1 Environmental Structures

1 Forensie Studios

‘© Pedestian Bridges & Parking Stuctures "© Renovation

tity Structures

Cede Review Construction Gntract Adminstration ‘Heating, Ventilation and AC Systems

‘© Systom and Energy Stuy Analysis

‘© Cade Compliance and ispoctions

© Rosas © Hignvays © Bridges © Access Roads 1 Pedestian Bridges LAP Projet Assistance 1 Podesta Master Planning ‘© Roundabout Design ‘© Natura Resources Data Collection | Invrchange improvements Inspection tii Relocation Services © ROWAcquiston

‘© Athetic Faivos ‘vues

Access Roads

‘Stream Restorations

‘anal Expansions & Closures Office Buines

‘Mointenance Butngs Indust Buling Expansions Corrections Unerades

| «| _ CAPABILITY TO MEET REQUIREMENTS

FULL-TIME EQUIVALENT EMPLOYEE © WORKLOAD MEASURE COMPARABILITY

TAL is prepared to begin work immediately on this project so that the vision of the Client may become reality as soon as possible, We have the manpower available to perform the work in an efficient and timely manner. We believe that we can work with the Client to determine realistic schedules and provide efficient completion of all project phases.

‘T&L is currently capable of producing over 12,000 man-hours per month. We expect this level of production capability to remain constant for 2023. The overall resources of T&L indicate an availability of man-hours beginning immediately that can be dedicated to the Client’s project.

(Ona regular basis, the project manager and the technical department managers review manpower availability and project demands. ‘A formal review with Principal oversight is conducted monthly. The goal of these reviews is to determine where manpower is needed to keep projects on schedule and to meet client needs. These reviews also aid in anticipating future needs such that resources can be allocated accordingly.

‘While expecting the level of production capability to remain constant for 2023 with steady controlled growth into 2024, T&L anticipates

‘adding manpower as needed during the next three years, Proactive planning affords us the opportunity to anticipate resource demands ‘and make adjustments with our personnel such that our client’s projects are completed on schedule.

Ewaincers | agcnitcers | surveyors 15

THOMPSON & LITTON

T&L has worked with VDOT, TDOT, and WVDOH on a variety of projects. T&L has a proven track record of providing utility, transportation-related planning and roadway design services, as well as natural resources data collection and analysis throughout the region with experience ranging from the design of streets and access roads, roadway widening, and interchange Improvements, to major highway design and construction.

The firm’s wide range of project experience is strengthened by the challenging terrain and topography present in Virginia, Tennessee, and West Virginia. T&L has extensive experience over several decades with the local municipalities and public service authorities.

ENGINEERS | ARCHITECTS | SURVEYORS

zz ACCESS DEVELOPMENT EXPERIENCE

‘T&L has worked on many projects over the last few years that were administered by localities in accordance with VDOT’s Locally ‘Administered Project Program. T&i.'s scope of work for these projects varied. On a number of the projects, T&L was responsible for permitting, developing plans, bidding/advertising and performing construction administration with VDOT reviewing the construction plans to ensure compliance with VDOT design criteria, Whereas on two of the projects, T&L was responsible for permitting, developing

| plans, and submitting the construction plans to VDOT for bidding/advertising and construction administration. Therefore, T&L is very familiar with the Locally Administered Program process.

Please find a sampling of these projects below:

Route 637 School Access Road - Dickenson County, VA MECC College Way — Big Stone Gap, VA State Route 61 — Tazewell, VA North Main Street Utility Relocation — Blacksburg, VA U.S. Route 460 Improvements (Pounding Mill Quarry) — Claypool Hill, VA U.S. Route 460 Improvements (Wheatland ECO Park) — Giles County, VA U.S. Route 58 Improvements — Grayson County, VA Kersey Industrial Access Road — Tazewell County, VA U.S, Route 460 Improvements (Bluestone RBTC) — Tazewell County, VA ‘State Route 696 — Tazewell County, VA U.S. Route 11 Improvements — Washington County, VA Independence Pedestrian and Bike Trail Phase II ~ Grayson County, VA Bush Mill Rehabilitation — Scott County, VA 2 Cranesnest Hiking/Biking/Horseback Trail ~ Dickenson County, VA % Rich Creek Downtown Enhancements — Giles County, VA ak § VA Creeper Trail Enhancements and Alvarado Station Restoration — ACH Washington County, VA phe © Cedar Bluff Sidewalk Improvements — Tazewell County, VA Engineslog Excetion * Rocky Mount Downtown Revitalization — Franklin County, VA

East Chilhowie Street Bridge Town of Marion, Virginia

Honor Award

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7 Ridgeview School Access Road | Dicke

SIMILAR PROJECT EXPERIENCE

Bluestone Reg Business & Tech Park Access Road | Tazewell County, VA

SIMILAR PROJECT EXPERIENCE BS

ocahontas State Correctional Center Access Road | Pocahontas, VA

Stadium Drive Realignment | Bluefield, VA

Road Alignments

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Access Road Alignments eB

CLINCH a MOUNTAIN

Access Road Alignments

FUNDING AGENCY EXPERIENCE eB

= VDH/FCAP Bee = DEQ/RLF aoe PARC] Bate,

Development

= CGUMTSYESRT APPALACHIANS Ton USDA Rural Development BLOCK GRANT Sees" Gaesematen : Vi SERCAP ect WTR A istics OF HEALTH VRA® THORITY

= Appalachian Regional VDI eaten Ener Commission (Sas = DHCD / CDBG = INC.

= Virginia Department of Transportation

= Virginia Resource Authority

PUBLIC NOTICE

REQUEST FOR PROPOSALS (RFP)

Dante Steam Building Renovation Project

     Architectural Consulting Services

The County of Russell is currently seeking Architectural Consulting Services from an architectural/engineering firm with capabilities and experience in recreational facility renovation design to provide support for the Russell County’s Dante Stream Building Renovation Project. The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board,” hereby issues to qualified firms or individuals a Request for Proposals (hereinafter referred to as “RFP”). The Board proposes to award a contract for these professional consulting services to assist the Board in this recreational project.

Request for Proposals (RFP) will be evaluated based on the following information:

Experience and qualifications of firms or individuals.
Offeror’s past work experience with feasibility of substantial recreational renovation projects.
Relevant experience in providing similar consulting services.
Capability to meet recreational architectural/engineering/technical consulting services

requirements. 5. Experience in recreational access development and design consulting services in the following

areas but not limited to:

• Provide evaluations, analysis, recommendations, cost and time estimates, reports, preparation

of schematic or preliminary designs, field inspections and investigations, and code compliance investigations for Architectural or Engineering guidelines.

• Provide complete contract documents for small project design in accordance with the

procedures of the A/E Manual for the project.

• Assure that construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and the uniform Federal Accessibility Standards.

• Provide specifications which reflect current requirements, standards, and product availability.

• Prior to making a submittal, respond to all review comments and resolve outstanding design issues by taking appropriate action in the design of the project.

• If required, coordinate the design of utility connections with local utility provider and

obtain necessary approvals. The County will pay filing and permit fees and connection charges, as required.

• Complete all forms and documents in formats required by the A/E Manual. Process in

accordance with the County’s instructions.

• Provide services to assist the County in the bidding and award of the construction contract.

PUBLIC NOTICE REQUEST FOR PROPOSALS (RFP)

Dante Steam Building Renovation Project

Architectural Consulting Services

The County of Russell is currently seeking Architectural Consulting Services from an architectural/engineering firm with capabilities and experience in recreational facility renovation design to provide support for the Russell County’s Dante Stream Building Renovation Project. The Board of Supervisors of Russell County, Virginia, hereinafter referred to as “The Board,” hereby issues to qualified firms or individuals a Request for Proposals (hereinafter referred to as “RFP"). The Board proposes to award a contract for these professional consulting services to assist the Board in this recreational project.

Request for Proposals (RFP) will be evaluated based on the following information:

Experience and qualifications of firms or individuals.

Offeror’s past work experience with feasibility of substantial recreational renovation projects. Relevant experience in providing similar consulting services.

Capability to meet recreational architectural/engineering/technical consulting services requirements.

Experience in recreational access development and design consulting services in the following areas but not limited to:

Rona

Provide evaluations, analysis, recommendations, cost and time estimates, reports, preparation of schematic or preliminary designs, field inspections and investigations, and code compliance investigations for Architectural or Engineering guidelines.
Provide complete contract documents for small project design in accordance with the procedures of the A/E Manual for the project.
Assure that construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and the uniform Federal Accessibility Standards.
Provide specifications which reflect current requirements, standards, and product availability.
Prior to making a submittal, respond to all review comments and resolve outstanding design issues by taking appropriate action in the design of the project.
If required, coordinate the design of utility connections with local utility provider and obtain necessary approvals. The County will pay filing and permit fees and connection charges, as required.
Complete all forms and documents in formats required by the A/E Manual. Process in accordance with the County’s instructions.
Provide services to assist the County in the bidding and award of the construction contract.

Firms/consultants meeting the requirements of this RFP are invited to submit their proposal. Request for Proposals (RFP) are available on the County’s Website Bid Postings
• Russell County, VA • CivicEngage (russellcountyva.us) or email [email protected] to request the RFQ.

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

https://www.russellcountyva.us/Bids.aspx https://www.russellcountyva.us/Bids.aspx https://www.russellcountyva.us/Bids.aspx mailto:[email protected] Firms/consultants meeting the requirements of this RFP are invited to submit their proposal. Request for Proposals (RFP) are available on the County’s Website Bid Postings

Russell County, VA + CivicEngage (russellcountyva.us) or email [email protected] to request the RFQ.

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are ‘encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

Dialogue + Design Associates

July 28th, 2023

To: Russell County, Commonwealth of Virginia Attn: Mr. Lonzo Lester, County Administrator 137 Highland Drive Lebanon, VA 24266

RE: — Qualifications for Architectural Consulting Services Mr. Lester,

Thank you for considering Dialogue + Design Associates and our team for the renovation of the former coal steam plant in the town of Dante Virginia. This is an exciting opportunity and we are pleased to submit our qualifications in your search for architects and engineers.

Russell County is about to undertake a significant step in the development of the region by pairing a pivotal project with a significant client. Renovating the Dante Steam Plant is an investment in the history of the region and securing Virginia Workforce Development Services as a member of the community is a powerful combination that will provide a catalyst for growth that is built on a strong physical foundation.

In the following pages, youll find a description of our team and our qualifications. This document is divided into multiple sections including a description of our firm, our design process, and our experience working on similar projects as well as a description of our team and their experience in the region.

Don’t hesitate to let me know if you have any questions or concerns about the content of this proposal. We will endeavor to make sure that the process is fulfilling and productive for everyone involved. Thank you for considering Dialogue + Design We look forward to hearing from you and to continuing our work together

PMP

Reed Muehlman, AIA, LEED AP Senior Associate

DANTE STEAM PLANT,

BUILDING RENOVATION PROJECT; ARCHITECTURAL CONSULTING SERVICES.

WHO WE ARE:

Dialogue + Design Associates (D+D) is a small, multi-disciplinary, public-interest design firm that focuses on helping citizens, localities, and organizations build a stronger future through collaboration, architecture, environmental design, and community planning. D+D is a SWaM- certified, woman-owned business, based in Charlottesville, Virginia that was founded in 2005. We have led numerous architecture, planning, and research projects over the past 18 years across our four focus areas. Christine Gyovai is the Principal of Dialogue + Design Associates and Reed MuehIman is our Senior Associate and head of design. More information about our firm is available at our website: www.dialogueanddesign.com.

Dialogue + Design is deeply engaged in the communities in which we operate. In order to be

effective facilitators we know our clients and often have partnered with them for years when building projects arise. We are consistently present in these communities often play different roles and work on multiple projects over time.

WHAT WE DO:

We know that every client is unique, every site has its own demands, and the design process must evolve to directly meet people and places. We also understand that the projects that we influence and their associated fiscal commitment are something that our clients live with for years to come. Because of this, we work to facilitate our client’s visions and make our clients the empowered owners of their own dreams and not simply carriers of their architect’s vision, Our approach is to understand our client’s goals before we ever put pencil to paper. The following examples provide a taste of our relevant experience, especially our preliminary design and illustrative efforts while reflecting the diversity of our skill set.

Dialogue + Design Associates practices across multiple service areas. Sometimes this can be messy and complicated, but we are better able to serve our client’s needs when we don’t fit neatly into a concise box. Dialogue + Design works past simple categories of service and offers a holistic understanding of situations that connect our projects to the people and places they are embedded in. We are planners who can see the overall arc of a project even when the final product is not clear. We are illustrators that help to convey a vision and we are architects who help to implement these visions. Ultimately we are collaborators who work best when teamed with clients and other experts who are united around a common purpose.

Dialogue + Design Associates www dialegueanddesign,com

OUR TEAM:

For the renovation of the Steam Plant in Dante, we have assembled a skilled team that is capable of leading a productive and meaningful design process, but also a team that is embedded in the region and has extensive work experience in southwest Virginia. This team includes Dialogue + Design Associates as the architect and project lead, The Lane Group providing civil engineering services. Holston Engineering will provide mechanical, electrical, and plumbing design, and Prosim Engineering provides structural consultation and design. We will work seamlessly together on the Dante Steam Plant. The individual members of our team are ready to cooperate and function as a single entity that will partner with Russell County, the building’s owner, and Virginia Workforce Development Services to provide a building that we can all be proud of.

In order to accomplish this, the design and renovation work on the Dante Steam Plant will unfold using the following organizational hierarchy. Dialogue + Design and Russell County will form the core of this working relationship and will manage each of our respective teams. In this way communication can be clear, the work can flow smoothly and the project will be documented for the security of ourselves and the wellfare of future users.

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VIRGINIA ‘CAREER WORKS e K the JLANE Thomas Williams GROUP (Building Owner)

Holston Engineering Ine.

Dialogue + Design Associates www dialogueanddesign.com

OUR STRATEGY:

For the renovation of the Dante Steam Plant, our team has an unparalleled advantage over our competitors. Dialogue + Design has already performed a significant amount of work on this project which makes us more familiar with the issues that will need to be addressed and the key people who are involved. We already have a good idea of how years of adaptive reuse have on this structure and we understand how complicated the relationship between the owner, operator, and contract holder can be.

Our strategy is to start with a strong project foundation that is built on our knowledge and on the preliminary design documents that we have already completed. This enables Dialogue + Design, to operate confidently and to begin this project in a position that is much further along than other architects and engineers. We will be incorporating our engineer’s input, their observations, and their inspections of the Steam Plant so that we have a better understanding and that, cumulatively, our team will continue to operate cohesively as we advance the construction documents toward permitting and construction.

OUR QUALIFICATIONS: In the following pages, you will learn more about Dialogue + Design, Prosim Engineering, the Lane

Group, and Holston Engineering, You will see that we offer an exceptional level of relevant experience in our industries and in southwest Virginia.

Dialogue + Design Associates ‘wwrw.dialogueanddesign.com

EDUCATION

MARCH, MUEP. University University of Virginia, 2006

BARCH, BEA

Rhode Island School of Design, 2000

AFFILIATIONS

Certified Designer, National Charette Institute

Rivanna Solid Waste Authority Citizens Advisory Committee

Accredited Professional, LEED

‘American Urbanism Certificate, UVA

Raven Society Member, UVA

Eagle Scout, BSA

Dialogue + Design Associates

Reed Gyovai Muehlman, AIA, LEED AP

Dialogue + Design Associates, Senior Associate [email protected] 434.466.4815

Reed Muehiman has over 20 years of professional experience in the field of architecture practicing across multiple sectors of the industry. He provides creative design solutions couched in practical understadnign of building that helps his clients to realize their dreams and ambitions through renovations and new construction. His demeanor makes him easy company and his proficiency makes him an indispensable project manager.

PROFESSIONAL EXPERIENCE

Reed joined Dialogue + Design Associates as Senior Associate in 2013 where he provides direction and oversight for all design projects while ‘administering office insurance and contract review. Key Projects includ

Three Rivers Destination Center (St Paul, VA) - Serving as Project Architect ‘on a multi-stakeholder team for grant-funded new construction of 5400 sf of office space for the Heart of Appalachia Tourism and Visitor’s Center for Clinch River, Powell River, and Big Sandy Rivers.

Dante Steam Plant (Dante , VA) - Serving as Project architect on a mult stakeholder team for a grant-funded renovation project that turns a 1500 sf historic coal company steam plant into a center for workforce development training

Richlands Streetscape (Richlands, VA) - Project Manager for a consensus- based, public-engagement effort that identified and prioritized several different business district revitalization efforts and led to storefront and streetscape improvements across § blocks.

Lighthouse Instruments (Charlottesville, VA) - Project architect on a design-build team with a local contractor to provide 30,000 sf of new construction containing office and fabrication space with high-efficiency ‘mechanical systems and rooftop solar power for a rapidly growing private business,

Free Union Country School (Free Union, VA) -Consulting Architect for ‘multiple phases of site planning (2 acres) and building design, including renovation of existing structures (2800 sf) and construction of a new ‘outdoor classroom pavilion (900 sf) for a small private elementary school in rural Virginia

Barn Renovation (Free Union, VA) - Consulting Architect for assessment ‘and relocation of historic timber frame structure that will be reused as a private retreat. Stone for the foundation, wood structure, wood siding, windows, and doors were salvaged and reused in this 2700 sf project.

Steam Plant Renovation (Dante, VA)

This building has a long and storied past that includes providing steam for the Dickenson- Ericson Coal Company, housing the final assembly of General Motors vehicles sold in southwest Virginia, and providing facility support for a multi-state general contractor. Today, the owner is partnering with the municipality of Russell County, the Community Design and Assistance Center, and the Nature Conservancy to renovate this structure and provide a rural hub for Virginia Workforce Development Services where job training is provided and business networking can support rural communities.

Dialogue + Design provided preliminary design with construction documentation and estimation services for tenant up fits and historic preservation.

Date — 2022 Size ~ 1500 sq ft Construction Cost - $515,000 (estimated)

Dialogue + Design Associates worw dlalogueanddesign,com

Log Cabin Renovation (Crozet, VA)

This building was slated for demolition when a private client decided to save it and move it toa new location. Now it sits on a new foundation with fully restored interiors. Numerous salvaged materials were used in this renovation, including doors, appliances, stairs and shutters. All the windows were rebuilt and reglazed by hand adding modern convenience to old-world charm.

Dialogue + Design provided on-site assessment and architectural consultation for historic preservation.

Date — 2016 thru 2018 Size-970 sq ft Construction Cost ~ $350,000 (estimated)

Dialogue + Design Associates wr. dlalogueanddesign.com

Pleasant Grove House Renovation (Palmyra, VA)

This manor house is owned and occupied by the municipality of Fluvanna County Virginia. It is the center of a large public park that includes community gardens, sports fields, and a multi-use trail system. This historic renovation project contains a museum dedicated to canal-based transportation and the county Department of Parks and Recreation offices. It is used for education and community outreach. Construction was funded by a grant from the Virginia Department of Transportation.

Dialogue + Design provided historic preservation consultation and construction administration services.

Date — 2008 thru 2015 Size — 2,790 sq ft existing building renovation, and 1,010 sq ft new addition Construction Cost $1,100,000

Dialogue + Design Associates

Barn Renovation (Free Union, VA)

private client had this former agricultural barn disassembled and moved before being reassembled for a new purpose. Now it rests on a new foundation and has been reconfigured to support a collection of classic cars and nostalgic memorabilia on the upper floor with utilitarian and mechanical functions on the lower floor. This renovation uses salvaged slate roofing and wood siding with hand-crafted doors and custom timber frame details.

Dialogue + Design provided on-site assessment and architectural consultation for historic preservation.

Date - 2018 thru 2023 Size 2710 sq ft Construction Cost — $650,000 (estimated, ongoing)

Dialogue + Design Associates ‘wm, cialogueanddesign.com

Blue Ridge Discovery Center (Troutdale, VA)

Near Virginia’s highest peak, this project combines the historic preservation of an old church retreat facility with the renovation of a former gas station and convenience store to provide a campus for environmental education. This adaptive reuse effort funded was by the Virginia Department of Environmental Quality through the Brownfields Assistance Fund.

Dialogue + Design provided facilitation services for a multi-meeting process that resulted ina strategic planning guide, an illustrative master plan, and marketing drawings.

Date ~ 2019 Size ~9 acres including multiple existing buildings across two campuses. Cost ~ $41,000 Facilitation, planning, and illustration services

Dialogue + Design Associates wun. dial com

Three Rivers Destination Center (Saint Paul, VA)

Positioned on a high-profile site, This facility will contain the headquarters for the Heart of Appalachia, the local tourism authority, and a visitor’s center. Designed to showcase the geology and hydrology of the region, this building will offer visitors a chance to experience the mountains, valleys, and people of southwest Virginia while also providing educational and network opportunities.

Dialogue + Design has provided facilitation, master planning preliminary design, and estimation services, and will provide construction documentation and construction administration services.

Date ~ 2021 thru 2023 (ongoing) Size~5,400 sq ft Cost ~ $2,700,000 (estimated)

Dialogue + Design Associates logueanddesign.com

ENGINEERING, LLC |

what we do matters

240 SUNCREST ST, SUITE 4, JOHNSON CITY, TN 37615 | 423.477.8314 108 SOUTH IRON ST, MARION, VA 24354 | 276.783.3977 www.prosimeng.com

PROSIM a woe

what wo do matters

ABOUT

OVERVIEW: Founcled in 2003 and offices in both Marion, VA and Johnson City, TN, Prosim Engineering, LLC is client-focused firm that specializes in Professional Siructural Engineering Services. Prosim sc small business, licensed to practice in the Commonwealth of Virginia, with nine team members.

we’re the team at

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Prosim Engineering, LLC is a Virginia DSBSD Certified SWaM Smalll and Micro Business (Certification No: 006939), and a Tennessee Cerlified Small Business Enterprise (SBE) by the Go-DBE (Cerfification No: 031516-01). Prosim /orks with our Clients in meeting their scheduling and scope needs. Our Team will stay with the project from tiation until completion.

SERVICES: Design services and experience include, but not limited to historic renovations, educational, mixed-used, office, restaurant, medical, municipal, institutional, religious, pedestrian bridges. feasibility studies, and value engineering. These services can be provided in a mullilude of delivery formats from the traditional to the recent resurgence of design/build and fast-lrack methods. Our designs are produced using the latest technology available including current ecitions of AutoCAD, Revit, and Tekla Structural Designer / RISA. We offer sustainable project initiative, including experience in LEED and green techniques, and projects incorporating wind and solar power.

We’re more than just a Professional structural Engineering Firm. We’re designing for the future while creating peace of mind, and that’s why what we do matters.

QUICK FACTS:

Point of Contacts: © Craig Young, PE, MS | Principal | [email protected] © Callin rent, MBA | Director of Finance and Operations | [email protected] ‘0 Engineers Expected to be Assigned:
Allan Long, PE | Senior Engineer | [email protected]
Preston Pionk, PE | Project Engineer | [email protected] 3 Registered Professional Engineers, registered in Virginia Celebrating 20 Years in Operation with more than 30 Years of Experience in the Industry Website: wwwprosimeng.com ‘Two Fitm Locations fo Serve You © 240 Suncrest Street, Suite 4, Johnson City, TN 37615 | p. 423.477.8314 © 108 South Iron Street, Marion, VA 24354 | p. 276.783.3977

108 Souls Kon Steet, Motion Virginia, 24954 -1.276789.8977 | 240 Suncrast Steet Sta 4, Johnuon City, Tennesiea, 97615 -1, 423.477.8914 ‘wwnw.prosimeng.com

EDUCATION Bs, Civil Engineering, Vaginia Polytechnic Insfitute & Slate University, 1987

PROFESSIONAL ENGINEER LICENSING KY.TN, VA

TRAINING. YA CPSM Training Seminar, 2019

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RESUME

Allan J. Long, PE, SECB

Prosim Engineering, LLC | Senior Professional Structural Engineer | [email protected]

‘Allan provides over 30 years of experience in structural engineering design and consulting business as well as direct experience in manufacturing and defense contracting. He and the Team at Prosim Engineering, LLC provide creative Structural Design Solutions with responsive, client focused expertise for a wide vatiely of projects including renovations and fagade improvement, design/build, and new construction. Allan has been with Prosim Engineering, LIC since 2006.

RELEVANT EXPERIENCE Old Stale Theater (Renovation), Kingsport, TN ‘+ Westem Front Hotel (Renovation and Addition}, Si. Paul, VA. = Emory & Henly College New Residence Housing Village, Emory, VA

VADCR-New River Trail State Park - Virginia - Design for 16 Bridges

VADCR -New River Trail State Park - Virginia - Inspections for 31 Bridges

jini

Bridgewater College Stone Vilage, Bridgewater, VA

Bridgewater College Wright Hall Renovation & Addition, Bridgewater, VA.
McKinney Art Center (Renovation & Addition), Jonesborough, TN

EWKing Building (Select Structural Design), Bristol, TN
VADCR Foster Falls Hotel, VA
Sessions Hotel (Renovation of Historic Buildings + Addiion), Bristol, VA {Assisted as needed)

The Bristol Hotel (Renovation of Historic Buildings + Addition), Bristol, VA (Assisted as needed)
Birthplace of Country Music Museum Annex (Renovation), Bristol, VA
Emory & Henry College Health Science Building Phase Il, Marion, VA

Wythe County Office Building, Wythe County, VA (Phase |, Il, III)

Commonwealth Center for Advanced Training, Henry Co, VA

— Carilion Tazewell Community Hospital AHU Replacement, Tazewell, VA

108 South kon Skeet, Motion, Viginia, 24354-1, 2767883977 | 240 Suncresl Slee, Sle 4 Johnwon Cy, Tennessee, 7615-1, (23.47.8314

\worwprosimeng.com

EDUCATION BS, Chil Engineering, Virginia Polytechnic Insfitute & Slate University, 2012

PROFESSIONAL ENGINEER LICENSING vA

TRAINING. VA CPSM Training Seminar, 2021

108 South kon Skee, Mavion, Virginia, 2435

PROSIM |ewomecrino. xc ll |S

RESUME

Preston T. Pionk, PE

Prosim Engineering, LLC | Project Engineer | [email protected]

Preston provides neatly a decade of experience in providing structural engineering

design, valuable field inspection experience, and project management. Preston has been with Prosim Engineering, LLC since 2015.

RELEVANT EXPERIENCE

116 Allen St, Burkesville, KY Stuctural Evaluation 314 Courthouse Sq, Burkesvile, KY Structural Evaluation

Seal Theatre, Booneville, KY Structural Evaluation

Virginia Business College (previously Virginia Intermont) Campus, Bristol, VA: Select building study of existing structures along with reporting for ‘Owners use as a guide fo problem areas

VA DCR Foster Falls Hotel, VA

Ballad Health Strong Future Building, Greeneville, IN

Dickenson County Depariment of Social Services (renovattion of Long’s Fork Elementary School}, Dickenson Co

VA DCR — New River Trail State Park - Virginia - Design for 16 Bridges

VA DCR — New River Trail State Park - Virginia - Inspections for 31 Bridges Carter County Jail - Expansion Structural Evaluation, Elizabethton, IN

Henry on Main (Renovation of Multiple Downtown Buildings + Lofts), Johnson City, TN

Virginia Highlands Community College (VHC) Advanced Technology & Workforce, Abingdon, VA

Birthplace of Country Music Museum Annex (Renovation), Bristol, VA

Vi Rector Field House Structural Aspects, Blacksburg, VA

Longwood University, VA Coyner/Hiner Hall HVAC - Structural Aspects

VT Davidson Hall AHU-1 Design Mods (Service Corridor and Recovery Coil), Blacksburg, VA

1.276.783.3977 | 240 Suncrest Steet, Ste 4, Johnson City, Tennessee, 37615 -1. 428.477.8314 ‘worw.prosimeng,com

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RESUME

Craig S. Young, PE, MS, SECB

Prosim Engineering, LLC | Principal Professional Structural Engineer | [email protected]

Craig provides over 30 years of experience in management, business ownership, siructural engineering design, and consultation as well as direct experience in the onstruction industry. Craig is the Principal and Owner of Prosim Engineering, LLC (original name Ahler & Young, LLC} and has been with the company since

establishment in 2003,

RELEVANT EXPERIENCE

16619 E Riverside Dr, St Paul, VA Siructural Evaluation
Cockram Mill, Meadows of Dan, VA Structural Evaluation
116 Allen St, Burkesvile, KY Structural Evaluation
314 Courthouse Sq, Burkesville, KY Structural Evaluation
Seal Theatre, Boonevile, KY Structural Evaluation

cee ‘+ Elks Home Structural Inspection + Report ~ Midallesboro, KY ictal Engineering, Virginia Polytechnic Insitute ‘+ Sessions Hotel (Renovation of Historic Buildings + Addition), Bristol, VA & Slate Universiy, 1990

" ‘+The Bristol Hotel (Renovation of Historic Buildings + Addition}, Bristol, VA 8S, Civil Engineering, Vicginia . il + . a BS Cul Engineeing. vigeie Temperance Building Inspection + Report, City of Harriman, TN Universiy, 1989 + The Seven 14 (Mixed-Use Building - Retail + Condos}, Bristol, IN PROFESSIONAL ENGINEER +52 Broadway, Asheville, NC (Momentum Art Gallery + Lofis + Solar Roof) LICENSING

NCES OHPA. * Center for Craft Renovation, + Liminal Asheville, NC SC. IN, TK VA WV © Center for Craft Parking Garage Structural Assistance, Asheville, NC

Old State Theater (Renovation), Kingsport, TN ‘+ Downtown Morristown Buildings Inspections + Reports, Morristown, TN

Henry on Main [Renovation of Multiple Downtown Buildings + Lofts}, Johnson City, TN

Lees McRae College TN VA NC Halls Renovation + Addition, Banner Elk, NC
Emory & Henry College Cantiger Hall, Emory, VA
The Univessily of Virginia College al Wise Crockett Hall Renovation, Wise, VA

108 South on Skeet, Motion. Vigna, 24354~ 1.276.783.3977 | 240 Suncres Shes}, Sle 4, Johnson Gly, Tennessee, 37615 1.423.477.8314 wwe prosimeng.com

PROSIM

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EXPERIENCE Western Front Hotel - St. Paul, Virginia

‘OWNER

Creative Boutique Hotels COMPLETED

2018 SERVICES.

Structural Engineering ABOUT: Westem Front Holel is a renovation and addition of the Willis Building [previously apartment and storefront building), providing tourism revitalization to downtown St. Paul, Virginio. Themed with a Westem concept, the 25+ room Boutique Holel is designed to feature rooftop deck, Iwo elevated decks, restaurant, banquet hall/bar, green space/lawn, gift shop, and ATV parking. Unique to Westem Front is the proximily and atiraction that St. Paul Speathead Trails [featuring ATV usage and 100+ miles of trails} provides to guests. (Hotel Photo Taken During Fall Festivities.)

108 South ron Stee, Mavion, Vigna, 24354 1.276.783.3977 | 240 uncros! worw-prosimeng.com

Tennessee, 7618-1. 422.477.0914

PROSIM evomeenine, uc fl ; mater

EXPERIENCE The Bristol Hotel — Bristol, Virginia

‘MeCall Capital

COMPLETED 2018

SERVICES

Structural Engineering

ABOUT: The Bristol Hotel was originally constructed in 1925 with « major renovation in the 1980s, The building was restored with historical nod to the original design, including matching wall paint colors to that of paint chips from the hotel’s original construction. Featuring 65 rooms, the hotel also contains banquet faxes, elevator ‘and stair addition, masonry restoration, along with showcasing city views with a rooftop bar (Lumacs). This renovation includes a three-story adjoining building ‘adaition with kitchen, restaurant, and suppor facies.

108 South ton sheet, Motion. Viginin, 249541, 2767883977 | 240 Suncrest See, Ste 4, Jonnson Cy, Tennessee, 37615 -1.429.477:8914 waweprosimeng.com

PROSIM jevomeni, we Lele ‘a

EXPERIENCE The Bristol Hotel: before

108 south ton street, Motion, Vigna, 24354 1, 276.783397

3, Sle 4, Johnson City, Tennessee, 2761-1. 423.477.8814

PROSIM [enomesnine, 1c

EXPERIENCE The Bristol Hotel: after

PROSIM evoinesnne, we il |

what we do matter

EXPERIENCE The Sessions Hotel — Bristol, Virginia

Creative Boutique Hotels ‘COMPLETED 2020 SERVICES Structural Engineering

ABOUT: Renovation of multiple downtown historic buildings in Bristol, which also included the addition of infil/connecting new construction. The Sessions Hotel is a boutique music themed hotel giving ned to Bristol - Birthplace of Country Music. The hotel features 70 rooms, rooftop bar, spa, and restaurant.

108 South ron Steet, Moron, Viginia, 24354-1,276783.8977 | 240 Suncres! Steal, Sle 4, Johnson City, Tannesseo, 37615 1.423.477.8314 ww prosimeng.com

PROSIM

ewoivesnwve, 1c fl what we

EXPERIENCE The Sessions Hotel: before (JOBBERS BUILDING)

108 South ron street, Mvion, Virginia, 24986 -1.276,7883977 | 24 ‘wan

1900, ol, 29.477 8914

FROSIM

ENGINEERING, LLC

what

EXPERIENCE The Sessions Hotel: after (JOBBERS BUILDING)

108 South kon Steet, Movin, Vigo, 24854 -1,276783.9977 | 240 Suncrest Skee, Ste 4, Johnson Cly. Tennessee, 37615 1.478.477.8314 ‘warwprosimeng.com

The Lane Group (TLG] was established in 1996 by Mr. Bobby Lane and Mr. Matthew Lane. The father-son team was determined to create a firm that provided an unmatched level of service to clients throughout the area. Over the past 27 years, TLG has become one of the most respected and diverse architectural ‘and engineering firms in this region. We are known for our abilily fo work with multiple Slate and Federal ‘agencies to develop innovative strategies that help make our clients’ projects a reality and for our ability to complete successful projects. Our fim has a proven track record of successfully taking projects from the preliminary engineering stages, through design and final inspection, and into operation.

1LG offers the following primary services: CIVIL ENGINEERING.

Site Development © Roadway Design \Woter Disiribution and Wastewater *© Stormwater Management Collection Planning and Design © Geotechnical Wolter and Wastewater Treatment © Discovery and Waler Leak Detection © Hydraulic and Sewer Madeting © Material Testing Laboratory ARCHITECTURE © Local Goverment * Public Housing © Recreational © Commercial © Higher Education © Adaptive Reuse © Secondary Education © Historical © Design-Buile © Medical ENVIRONMENTAL ¢ NEPA Enviconmental impact Reviews © Field Sampling Phase | Environmental Site Assessments ‘© Remedial Action Plans

Phase Il Environmental Site Assessments

TLG operates from three office locations: Abingdon, Big Stone Gap, and Galax, Virginia, Our staff consists ‘of 29 people including seven licensed Professional Engineers, two Registered Architects, an expert Environmental Specialist, and 19 qualified technicians and support personnel who have spent a majority of their careers working on local govemmment architecture and engineering projects.

MATTHEW. R. LANE, PE —Site/Civit ENGINEERING

Matthew Lane possesses over 25 years of experience in civil engineering including water system design, sewer system design, stormwater management, infiltration/inflow (I/)) discovery, water leak detection, planning and hydrology, environmental engineering, and site/land development engineering. Matthew has participated in preparing many preliminary engineering reports, site evaluations, and site developments.

eCortidor Regional Park/Southwest: Served as Project Engineer for development of @ 70-acre site in Duffield, Virginia, into a new high-tech industrial park. Grading involved moving over 600,000 CY of material and creating three tiered lots. Responsbilifies included developing a preliminary feasibility study, which included a preliminary grading plan, site layout, and cost estimates. Also responsible for ullty design, final grading plan, permit assistance, and easement acquisition. Total project cost was $3.5 milion. Client: Scott County Economic Development Authority

Constitutional Oaks Industrial Park & Access Road: Preparation of construction drawings and specifications for site grading, storm water management, and access road construction for the Constitutional Oaks Industrial Park near Rose Hill, VA. Project also included installation of 2,500 LF of 8.inch diameter gravity sewer system. Client: Lee County industrial Development Authority

Jarvis Property/eCorridor Expansion Master Plan: Project Engineer for optimum site uilization. Three concept plans were generated, a Communily Core and Iwo Technology Pillar Options, yielding eight lots ranging in size from 4,7 to 27.6. acres, folaling 75.4 developed acres, with 40.0 acres dedicated to open space. Low Impact Development options to control drainage and minimize on- and off-site impacts of stormwater and site development are incorporated into the development process. Client: Scott County Economic Development Authority

Appalachian Regional Exposition Center: Project Engineer involved with design and construction document preparation for a new 90,000 SF arena facility that fealures a 210-foot primary structure clear span to accommodate seating for 2,500 spectators around a 45,000 SF performance arena. It is intended to be a multipurpose facilily capable of hosting a wide range of evenls including equestrian shows, music concerts, regional trade shows, rodeos, and tractor pull compelitions. Client: Wythe County Board of Supervisors

Beaver Creek Sewer Study: Projec! Manager/Engineer for a study to evaluate problem areas within two main system interceptors, Little Creek, and Beaver Creek. The evalvation includes sewer flow monitoring efforts, conducting detailed manhole investigations and field surveys, assisting in the preparation of detailed sanitary sewer evaluation for each interceptor, and preparing preliminary design drawings for the replacement and rehabilitation of sections of both interceptors. ‘he study has identified significant problems with overall system condition and I/l throughout the drainage areas of both interceptors. TLG is currently assising BVUin developing a long-range plan of action for reducing system overflows and for the rehabilitation of the sewer system. Client: Bristol Virginia Utilties Authority

e the L9tane ey,

EDUCATION

MS. Civil Engineering ~ Virginia Polytechnic Institute & State University. 1999

B.S. Civil Engineering — Virginia Polytechnic Institute & State University. 1995

REGISTRATION;

Registered Engineer

Virginia ‘+ North Carolina

AFFILIATIONS:

TLG President/Partner

LG Board of Directors | AWWA © ASCE

Washington County Chamber of Commerce Board of Directors

KEVIN HEATH, PE = Site/CIvit ENGINEERING

Kevin Heath possesses nearly 30 years of experience in the design and management of multi-disciplined civil engineeting projects. His experience includes planning, potable water distribution, sanitary sewer collection, ireatment process engineering, and site design development. Kevin currently serves as Chairman and Vice-President of TLG.

Grayson Highlands School Site Improvements: Project Engineer for final site design and infrastructure improvements fo serve a new elementary school in Grayson County, Virginia. Design services included site grading and E&s Plan, off-site water line extension of 23,800 LF of 8-inch and smaller water lines, on-site wastewater treatment system, VDOT road improvements with turning lanes, and related improvements. Site design services were provided for the school Architect. Utility and roadway design services provided directly for Grayson County. Client: Grayson County Board of Supervisors

Safe Routes to School Project: Project Engineer for project fo improve the safely of pedestrian and bicycle access to the Galax City Public Schools. Construction includes approximately 3,180 LF of reinforced concrete sidewalk, retaining walls, crosswalks, and related improvements. The total project cost is $490,500 with project funding provided by VDOT as a Locally Administered Project (LAP). Client: Cily of Gall, Virginia

Ridgeview Elementary School: Provided site/ulilities design and permit acquisition for the design build project. Funding was provided by the US. Army Corps of Engineers to design and construct a new elementary school to eliminate potential tisks associated with the location of Sandlick Elementary School which is situated in the floodway. The new school consolidates two existing schools and is being designed to accommodate approximately 500 students. The school will be constructed immediately northeast of the existing Ridgeview High/Middle School. In addition, a playground, parking area, and access road improvements will be constructed. The design and permilling involved extensive coordination with VDOT and DEQ. Client: Dickenson County Public Schools

Carroll County Governmental Center Sitework/utilities: Project Manager for sitework and uliliies required to serve the new Carroll County, Virginia office complex. Responsible for design of site grading, stormwater management, 4000 LF ‘of waterline, and 800 LF of sanitary sewerline. Project financing provided by RECD and local funding. Client; Carroll County Board of Supervisors

Academy Drive Street Improvements Project: Project Engineer responsible for Preliminary Engineering Report and final design to provide design to widen and improve Academy Drive which serves as the entrance to William King Arls Center inthe Town of Abingdon, Virginia, Project includes widening approximately 550 LF of paved street, 750 LF of brick sidewalk, 300 LF of 18-inch and smaller storm sewer with an underground stormwater detention system; replacement of 500 LF of 8-inch gravily sewer, and related improvements. The project is a Locally Administered Project using funds from VDOT and the Town of Abingdon. Total construction cost was approximately $494,000, Client: Town of Abingdon, Virginia

ie the Stange

‘wm nsanegrouping cm

EDUCATION:

B.S. Civil Engineering, Virginia Polytechnic Institute & State University. 1990

REGISTRATION:

Registered Engineer

Virginia
North Carolina

AFFILIATIONS: « ILG Vice-President

TLG Board of Directors
Water Environment Federation

The Lane Group was commissioned by Blue Ridge Knives to provide site/civil engineering services for the new Blue Ridge Knives facility in Smyth County, VA. The project was completed in support of private developer efforts to construct a new distribution and office facility.

Project highlights included:

Project disturbed 28.38 +/- acres.

As follow-up to the site grading contract, TLG provided architectural services to the Owner. Services included design of the office wing, oversight review and input to the design/build contractor, and construction administration services.

° the LGtane =

rahelonsgreupine com

CUENT:

Phil Martin

Blue Ridge Knives

166 Adwolfe Road Marion, VA 24354 276.783.6143

PROJECT LOCATION:

Smyth County, Virginia

TOTAL PROJECT Cost: $1,800,000 - Site Contract $7,300,00 - Building Contract

FUNDING PROVIDED BY: Owner

COMPLETED: 2018

RIDGEVIEW ELEMENTARY SCHO’

The Lane Group, in conjunction with ZMM Architects and Quesenbery’s Inc., was commissioned by the Dickenson County Public Schools for the design-build of a new elementary school located in Dickenson County, VA.

‘The new school consolidates two existing schools and was designed to accommodate approximately 500 students. The school is being constructed immediately northeast of the existing Ridgeview High School/Middle School, In addition fo the school building, a playground, parking area, and access road improvements are being constructed.

TLG was responsible for the following services:

Coordinated the NEPA process with the U.S. Aimy Corps of Engineers, including preparation of an Environmental Assessment and a Phase | Environmental Site Assessment.
Conducted subsurface investigation and prepared a geotechnical report.

Provided sile and ullifies design, permit acquisition, and ransportation planning.

e the Lang ==

vaethalonegrusine.com

Haydee Robinson, Superintendent Dickenson County Public Schools

309 Volunteer Avenue Clintwood, Virginia 24228 276.926. AbA3

PROJECT LOCATION:

Dickenson County, Virginia TOTAL PROJECT Cost:

$21.6 Million

FUNDING PROVIDED BY:

U.S, Army Corps of Engineers

CompLeteD: June 2023

Holston Engineering Inc.

301 Montgomery Street Suite 4 Johnson City, TN 37601

(423) 926-5991 [email protected]

Holston Engineering is a full service commercial Mechanical, Plumbing and Electrical engineering provider. Founded in 1995 by Joe Riggs, Holston Engineering has been providing professional services continually since its inception. As of October 9th 2017, Derwin Cartmel joined the Holston Engineering team as President and Principal Mechanical Engineer. Derwin Cartmel brings 28 years of industrial experience along with the experience of working for Holston Engineering part time for 20 years. Holston Engineering Inc. can provide engineering services for any type of project imaginable. If a specific expertise for a project is needed, we are flexible and will obtain any needed resources or technology to complete the project. With our size we can be very nimble and responsive to project needs. We have extensive experience with all phases of both commercial and industrial projects and would like to provide services for your next project. Please contact us for further information or to discuss your engineering needs.

Churches

Holston Engineering inc. is proud to have served our area by providing Mechanical, Plumbing, and Electrical engineering and design services to numerous churches throughout the area, Our experience ranges from the smallest modification/remodel to new 1000+ seating capacity sanctuaries. We have specific design techniques to address the challenges of church facilities such as noise, humidity issues due to frequency of use, fresh air requirements, etc. We are familiar with the processes that churches use to provide funding and make design decisions. Being familiar with these processes will insure a smooth, successful project,

Healthcare Holston Engineering has completed designs for a wide variety of health care facilities over the last 20 years. Below is a sampling of the types of Health Care facilities that we have provided engineering design services for:

Physician’s office/practice (General - Family practitioner)

Day Surgery Suites and Oral Surgery suite

Dentist office/practice

Gastroenterology suite

Nuclear Pharmacy

ional Pharmacy Physical fitness centers and Physical Therapy suite

Industrial

Holston Engineering Inc. has experience providing industrial services for a wide variety of customers. We can provide a wide array of industrial services from basic utility design for manufacturing facilities to detail design of manufacturing facilities. Derwin Cartmel PE has 28 years of experience with industrial design for both new and brownfield type industrial projects. We are very interested in expanding our industrial services to meet project needs, In addition to detail design we have experience with 3D modeling, Laser scanning, scheduling, and project management.

Offices

Holston Engineering inc. has provided Mechanical, Plumbing, and Electrical design services for numerous office facilities over the years. Whether the facilities are for private offices or offices for professional service offerings we can provide design services to insure the facilities meet your needs,

Other

Holston Engineering Inc. is flexible with a wide diversity of experience. We can provide services that are not on our current portfolio such as laser scanning, project management, staff augmentation, drone inspection, etc. We also have extensive experience with arc flash calculations which we can complete when needed for your specific electrical installation.

Derwin Cartmel PE 423-926-5991 [email protected]

Mechanical Engineer — Owner, Holston Engineering

PROFESSIONAL HIGHLIGHTS

Mechanical / Piping engineering supervisor managing 20 to 30 designers / engineers 18 yrs

Private Consulting Engineer - 22 yrs. (part time/second job)

2010-2011 Engineering manager on 50M TIC schedule critical project that exceeded client expectations Long (erm use of ASME codes as related to pressure vessels and piping.

1996 -1997 Successfully managed 25% of @ 150M TIC installation ofa chemical manufacturing plant 1994-1995 Served as mechanical lead on SOM TIC upgrade for a nylon manufacturing facility.

PE obtained 1994 with current active professional engineering licenses in 9 states

PROFESSIONAL EXPERIENCE

Holston Engineering Inc, Johnson City, TN 10/2017 - Current Owner — Mechanical Engineer

‘As owner my main goal is to provide our customers with quality engineering products in a timely cost-effective manner. Our focus is the commercial market providing traditional mechanical, electrical and plumbing design services.

My technical responsibilities include but are not limited to the following:

HVAC design, specifications and code verification,
Plumbing design, specifications, and code verificati

‘+ Mechanical equipment specifications.

Roof drainage calculations,
Fire protection design intent drawings.
Building systems integration,
Responsibility for all mechanical designs produced by Holston Engineering My ownership responsibilities include but are not limited to the following:

‘+ Profit and loss responsibility for all projects

‘+ Management of company funds.

‘+ Management of company benefits.

Day to day interface with all employees.
Allemployment decisions.
Business development.
Facilities management for office space.
Management of IT resources.

Holston Engineering Inc. Johnson City, TN 1/1996 -9/2017 Staff Mechanical Engineer

As the only mechanical engineer at Holston Engineering I was responsible of all of the mechanical designs produced by Holston Engineering,

‘My technical responsibilities include but are not limited to the following:

HVAC design, specifications and code verification
Plumbing design, specifications, and code verification.
Mechanical equipment specifications.
Roof drainage calculations.
Fire protection design intent drawings.
Building systems integration,

Day & Zimmerman, Kingsport TN 2002 ~ 9/2017 Mechanical Engineering supervisor — Project Engineer

My main responsibilty is to manage a group of 20 to 30 engineers and designers that work multiple projects simultaneously over 4 different disciplines.

My techn

al responsibilities include but are not limited fo the following:

‘+ Implemented in-house Laser Scanning program for Eastman / D&Z with a cost savings of over 1.4 million dollars,

Evaluated and implemented new 3D design software.
Allpiping engin

ing and design completed by the Kingsport office.

All 3D modeling efforts and reviews completed by the Kingsport office.
All Mechanical specifications, engineering, design, and drafting completed by the Kingsport office.
All Fire Protection design and drafting completed by the Kingsport office.
AILHVAC specifications, engineering, design and drafting by the Kingsport office

2002-2010 Kingspor site safety coordinator with nearly 2 million job-hours worked without an OSHA recordable,

2010-2011 Engineering Manager for Day & Zimmermann on project 4063 with Bastman Chemical Co as our client, ‘The Day & ‘Zimmerman project team exceeded our client’s expectations in reasonable cost, schedule, and quality of work,

Derwin Cartmel PE 301 Montgomery Street Suite 4 Johnson City TN 37604

423-926-5991 Cartmel(@holsten

2002-2012 In addition to my supervisor responsibilities 1 managed numerous small capital projects and I understand estimating, cost control, scheduling, client relations, performance measurement, and the many aspects of management required to

complete a successful project.

Bechtel, Kingsport TN 1994-2002 ‘Mechanical Engineering supervisor ‘Mechanical Engineering supervisor 1999 — 2002 responsible for supervising 20 to 30 engineers and designers,

‘My technical responsibilities include but are not limited to the following:

All Mechanical specifications, engineering, design, and drafting completed by the Kingsport office.
All Fire Protection design and drafting completed by the Kingsport office,
AILHVAC specifications, engineering, design and drafting by the Kingsport office.

Mechanical Engineer

Mecha

sal Engineer 1994-1999 D

s included writing specifications for process equipment, equipment design, vessel design, process systems design, materials handling expert, vendor inspections, and many other activities related fo mechanical engineering,

Duties also inchided scheduling, estimating, and planning of all types of mechanical en,

ng activities as related to project execution in the Chemical Processing Industry.

United Engineers and Constructors, Kingsport TN 1990 - 1994 Mechanical Engineer

Twas resp

sible for equipment specifications, vessel design, materials handling, and design of various pieces of material handling

equipment, | also worked with project controls to determine estimates and schedules.

EDUCATION

‘Tennessee Technological University, Cookeville, TN 1988

Bachelor of Science, Mech:

ical Engineering

Derwin Cartmel PE 301 Montgomery Street Suite 4 Johnson City TN 37604 423-926-5991

[email protected]

Joe W. Riggs PE 423-926-5991

[email protected]

Joe.h

Electrical Engineer — Owner, Holston Engineering

PROFESSIONAL HIGHLIGHTS

Electrical engineer / owner managing a multi discipline commercial consulting firm - 23 yrs. Long term use of NEC and associated codes as related to electrical installations,

PE obtained 1991 with current active professional engineering licenses in 7 states

Senior Member IEBE

Member NSPE

PROFESSIONAL EXPERIENCE

Holston Engineering Inc. Johnson City, TN 12/1995 - Current Owner ~ Electrical Engineer As owner my main goal is to provide our customers with quality engineering products in a timely cost-effective manner, Our focus is

the commercial market providing traditional mes

chanical, electrical and plumbing des

n services.

‘My technical responsibilities include but are not limited to the following:

Blectrical design, specifications and code verification,
Blectrical equipment specifications.
Lighting design and Photometric calculations

Are flash calculations.

Riser Diagram drawings.
Security system design
Fire alarm design. ‘My ownership responsibilities include but are not limited to the following:
Profit and loss responsibility for all projects.
Management of company funds.
Management of company benefits
Day (o day interface with all employees.
Allemployment decisions
Business development. *+ Facilities management for office space.
Management of IT resources.

Associated Engineering Consultants Inc. Johnson City, TN 1987-1995 Staff Electrical Engineer

{As the only electrical engineer at Associated Engineering I was responsible ofall ofthe electrical designs produced by Associated Engineering,

My technical responsibilities include but are not limited to the following:

Blectrical design, specifications and code verification,
Electrical equipment specifications.
Lighting design and Photometric calculations
Riser Diagram drawings.
Security system design,
Fire alarm design.
Supervising staff designers,
Coordination with other disciplines to insure complete and correct packages.

EDUCATION

University of Tennessee, Knoxville, TN 1985 Bachelor of Science, Elect

al Engineei

Joe W. Riggs PE 301 Montgomery Street Suite 4 Johnson City TN 37604 423-926-5991 [email protected]

CUMBERLAND PLATEAU REGIONAL

HOUSING AUTHORITY P.O. BOX 1328 / LEBANON, VIRGINIA 24266 H. Truman Mulins, Chaiman Tel.: (276) 889-4910 / TOD# 1-800-545-1833 Ext. 418 Keith L. Vier, Executive Director Ramona Simmons, Vice Chair FAX (276) 889-4615 James N. Hotn, Commissioner vwiw.cptha.org ‘Judy E. Lockridge, Commissioner epmme

September 1, 2023

Mr. Lonzo Lester, County Administrator Russell County Board of Supervisors 137 Highland Dr., Suite A

Lebanon, Virginia 24266-1208

RE: Payment in Lieu of Taxes for Pittston Place Dear Mr. Lester,

On behalf of the Cumberland Plateau Regional Housing Authority, I am writing to request that the Russell County Board of Supervisors waive the Authority’s payment in lieu of taxes in the amount of $1,871.10 for fiscal year ending March 31, 2023.

I want to thank you in advance for your favorable consideration of our request and ask that you signify your agreement by signing the attached statement as our auditor requires

confirmation of your agreement.

Please contact men with any questions regarding this request. As always, we appreciate your interest in and the continued support of public housing in Russell County.

Sincerely,

ith L. Viers Executive Director

Attachment:

jinvoaiy Helping With The Housing Needs Of Buchanan, Dickenson, Russell and Tazewell Counties, Virginia Its Megat To Discriminate Against Any Porson Because of Race, Color, Religion, Sex, Handicap, Familial Status, or National Origin.

I, as agent for the Russell County Board of Supervisors, hereby agree to waive the payment in lieu of taxes for fiscal year of 2023. This agreement will require annual consideration for future waiver approval. The Authority has identified use of these funds foryey

CUMBERLAND PLATEAU REGIONAL

HOUSING AUTHORITY P.O, BOX 1328 / LEBANON, VIRGINIA 24266

4H, Truman Mulfns, Chatman Tel. (276) 889-4910 / TOD# 1-800-545-1833 Ext, 418 Keith L. Viers, Executive Director ‘Ramona Simmons, Vice Chit FAX (276) 880-4615

James N. Horn, Commissioner Judy E. Lockridge, Commissioner

wew.cprha.org

Richard Btankenship, Commissioner sin O’Guinn, Commissioner

September 1, 2023

Mr, Lonzo Lester, County Administrator Russell County Board of Supervisors 137 Highland Dr., Suite A

Lebanon, Virginia 24266-1208

RE: Payment in Lieu of Taxes for HUD Developments Dear Mr. Lester,

I want to thank you in advance for your favorable consideration of our request and ask that you signify your agreement by signing the attached statement as our auditor requires

confirmation of your agreement.

Please contact me with any questions regarding this request. As always, we appreciate your interest in and the continued support of public housing in Russell County.

Sincerely, Vaan hed red Executive Director

Attachment

a Helping With The Housing Needs Of Buchanan, Dickenson, Russell and Tazewell Counties, Virginia It{s llega! To Discriminate Against Any Person Because of Race, Color, Religion, Sex, Handicap, Familial Status, or National Origin,

I, as agent for the Russell County Board of Supervisors, hereby agree to waive the payment in lieu of taxes for fiscal yeat of 2023, This agreement will require annual consideration for future waiver approval, ‘The Authority has identified use of these funds for resident se

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The Russell County Planning Commission requests that the Board of Supervisors review the attached survey. The survey

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Russell County Virginia “The Heart of Southwest Virginia”

Tim Lovelace Steve Breeding District 1 District 5

Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye District 3 District 2 District 6

David Eaton Oris Christian, Vice-Chairman Lonzo Lester District 4 At-Large County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

September 5, 2023

Rachel Jordan Policy Analyst Virginia DHCD 600 East Main Street, Suite 300 Richmond, VA 23219

Re: 2023 Comprehensive Community Development Planning Grant for the Community of Dante

Ms. Jordan,

During our regular Board of Supervisors meeting held on September 5, 2023, our Board voted to apply for a 2023 CDBG Planning Grant with a requested amount of $60,000 for the Dante community. The County will be undertaking this grant process with the help of the Cumberland Plateau Planning District Commission, who have pledged their full support to our efforts; other supporting partners include the Dante Community Association as well as Appalachian Voices.

While never officially incorporated or chartered as a Town in the Commonwealth, the Dante community has been a major hub of commercial and residential activity within Russell County – in fact, at its peak, Dante’s population once exceeded that of any incorporated Town in the County. Dante’s rich history as both a rail and coal nexus are integral to the history of Russell County as well as the entire region of Southwest Virginia.

However, with the regional and national long-term downturn of the coal industry, much of Dante’s vitality has been lost as well, as residents have suffered devastating effects to employment rates and household incomes. Without the assistance of agencies such as VA DHCD, embarking on a Downtown Revitalization effort in Dante would simply not be possible.

While this Planning Grant effort does not represent the beginning of an effort to revitalize the community – those efforts have been ongoing for many years – the utilization of a Comprehensive Community Development Planning Grant will allow the community to fully assess and prioritize the community’s needs, not only to identify projects that will increase quality of life for existing residents, but facilitate community development and create an environment that is conducive to both economic development and future residential growth.

Russell County Virginia “The Heart of Southwest Virgini

Tim Lovelace Steve Breeding District 4 District 5

Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye District 3 District 2 District 6

David Eaton Oris Christian, Vice-Chairman Lonzo Lester District 4 At-Large

September 5, 2023

Rachel Jordan

Policy Analyst

Virginia DHCD.

600 East Main Street, Suite 300 Richmond, VA 23219

Re: 2023 Comprehensive Community Development Planning Grant for the Community of Dante

Ms, Jordan,

During our regular Board of Supervisors meeting held on September 5, 2023, our Board voted to apply for 2.2023 CDBG Planning Grant with a requested amount of $60,000 for the Dante community. The County will be undertaking this grant process with the help of the Cumberland Plateau Planning District ‘Commission, who have pledged their full support to our efforts; other supporting partners include the Dante Community Association as well as Appalachian Voices.

While never officially incorporated or chartered as a Town in the Commonwealth, the Dante community has been a major hub of commercial and residential activity within Russell County — in fact, at its peak, Dante’s population once exceeded that of any incorporated Town in the County. Dante’s rich history as both a rail and coal nexus are integral to the history of Russell County as well as the entire region of Southwest Virginia.

While this Planning Grant effort does not represent the beginning of an effort to revitalize the community — those efforts have been ongoing for many years ~ the utilization of a Comprehensive Community Development Planning Grant will allow the community to fully assess and prioritize the community’s needs, not only to identify projects that will increase quality of life for existing residents, but facilitate ‘community development and create an environment that is conducive to both economic development and future residential growth,

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Please accept this letter as an indication of the County’s intent to apply for a 2023 CDBG Planning Grant for the Dante community. We are excited to begin this process and will eagerly await DHCD’s decision regarding our application.

LONZO LESTER
Lonzo Lester County Administrator [email protected] (276)-889-8000 [office]
(276)-880-4396 [cell]

LONGO LESTER

Lonzo Lester

County Administrator [email protected] (276)-889-8000 [office] (276)-880-4396 [cell]

MONTHLY BANK BALANCES

July 31, 2023

Regular Account 8,901,542.79 Employee Insurance 5,335,445.14 Employee Claims Account 4,000.00 School Project Captial Fund 7,805,640.15 Non-Judicial Reals Estate Sales 36,420.52 School Textbook 57,563.01 Sheriff Domestic Violence 1,183.35 Petty Cash Treasurer 551.05 Sheriff Seized Assets 27,069.30 Sheriff Restitution 3,632.46 Sheriff Forfeited Assets 1,348.49 Comm Attorney Forfeited Assets 32,370.03 Sheriff Federal Forfeited Assets 2,749.45 Comm Attorney Fed Justice Forfeited Assets 68,654.20 ‘Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 1,566.64 Sheriff Special Projuects 3,043.44 SSI Recipients 0.05 Social Service ~-Coy Hall Dedicated Account 5,558.00 Bank of Honaker 60,125.99 New Peoples Bank 469,547.99 Certificates of Deposit General 49,575.00 ‘Treasurer’s Money Market 2,729,263,23 Certificate of Deposit Library Donations 24,788.80 Certificate Of Deposit Employee Insurance 2,007,010.69 Total Cash In Bank 21,626,139.77, Cash In Office 4,600.00 Petty Cash 100.00

TOTAL CASH 21,627,839.77

DATE

July 31, 2023

ACCOUNT DEBIT CREDIT Cash in Office 7,600.00

Cash in Bank 21,626,139.77

Petty Cash 100.00

General Fund $885,345.40 Non-hudicial Real Estate Sales 36,420.52 Sheriff In State Trip 50,105.39 Sheriff Dare Fund 100.00 Sheriff Seized Assets 27,069.30 Sheriff Restitution 3,632.46 Sheriff Forfeited Assets 1,348.49 ‘Comm Attorney Forfeited Assets 32,370.03 Honaker Library Donations 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 2,749.45 Sheriff Domestic Violence 1,183.35 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 68,654.20 ‘Sheriff Fed Justice Forfeited 1,566.64 ‘Sheriff’s Special Projects 3,043.44 ‘Social Services (484,570.99) ‘Swva Asap 4,664.72 ‘Coal Road Improvement 7,054,866.71

CSA (902,986.89) School Fund 384,034.44 School Food 7, 982,340.07 School Skilled Trade Program 125,000.00 School Textbook 57,563.01

Regional Adult Education 271,250.44 Petty Cash Treasurer 551.05 COVID 19 2,068.07 Litter Fund Trash Pickup (29,857.70) ‘American Rescue Act 3,373,611.94 School Projects Capital Fund 1,805,640.15 Opioid Settlement Fund 317,163.10 Current Credit (0.79) Current Debit 14.44 Title XX 77,321.05 SSI Recipients 0.05 ‘Damage Stamp Fund 7,823.98 Valley Heights 95,983.01

Dante Sewer 53,706.00 Employee Health Insurance 5,335,445.14 ‘Employee Insurance COD 2,007,010.69 ‘Employee Insurance Claims 7,000.00.

Law Library 63,307.64

Welfare 45,691.85

Flousing Fund #2 7,700.00

Russell Co Health & Fitness 732,865.92

Cannery (244,315.98) WIB 10,051.75

Total 24,627,839.77 24,627,839.77

July 12, 2023

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on July 12, 2023 at 5:30 P.M. at the Russell County Conference Center.

MEMBERS

PRESENT: Richard Lockridge, Chairman Tony Dodi, Vice Chairman Carlton Elliott, Secretary Harry Ferguson, Member John Stamper, Member Donnie Christian, Member DeAnna Jackson, Member Ron Blankenship, Member Jarred Glass, Member

STAFF: Ernie McFaddin, Executive Director Katie Patton, Attorney

GUESTS: Brenda Sword and friends

The Chairman called the meeting to order at 5:41 P.M. The secretary called the roll and recorded the roll call.

ROGER SWORD MEMORIAL PRESENTATION

‘The Chairman presented a memorial power point presentation to Mrs. Brenda Sword, guests, and the IDA Board, The Chairman presented a resolution celebrating the life of Roger Dale Sword and asked the IDA Board to adopt the resolution.

Upon motion made by Tony Dodi, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Chairman to execute the resolution celebrating the life of Roger Dale Sword. The Chairman and Secretary are authorized to sign the resolution,

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

Celebrating the life of Roger Dale Sword

WHEREAS, Roger Dale Sword, lifelong citizen of Russell County, a devoted husband, an administrative leader for county agencies, attended Lebanon Presbyterian Church, and a selfless Community leader in Russell County, died on the 26" of November 2022; and

WHEREAS, Roger was the son Oak and Minnie Cozzolino Sword, born on Leap Year 1944 and lived ri outside of Lebanon in Russell County, graduating from Lebanon High School and earning a B.S degree in Geography from East Tennessee State University in 1967; and

WHEREAS, Roger Dale Sword worked forty years in leadership roles for multiple agencies including the Russell County Department of Social Services, Appalachian Agency of Senior Citizens, Cumberland Mountain Community Services. At Cumberland Mountain Community Services he was Director of Sheltered Handicap Workshops, Director of Administration and Director of Regional Waste Management. He accumulated many awards and accomplishments. He enjoyed meeting and helping people every day, always working to make the citizens of Russell County and coalfield counties his top priority; and

WHEREAS, Roger Dale Sword tirelessly contributed to his community-serving 35 years on the Russell County Planning Commission, appointed 8 years to the Russell County School Board, served 10 years on the Oxbow Board of Directors, served 5 years on the Russell County Department of Social Services Board and Electoral Board; and

WHEREAS, Roger Dale Sword served his nation for 20 years in the Selective Service System and received an award of appreciation from the 19" Special Forces Group; and

WHEREAS, Roger Dale Sword offered his leadership skills and expertise of the inner workings of national, state and local governments to the Russell County Industrial Development Authority for 17 years; and

WHEREAS, Roger Dale Sword will be fondly remembered and greatly missed by his wife, Brenda of 53 years; and

RESOLVED, That the Industrial Development Authority of Russell County, Virginia hereby note with great sadness the loss of Roger Dale Sword; and, be it

RESOLVED FURTHER, Thal the Secretary of the Industrial Development Authority of Russell County, Virginia prepare a copy of this resolution for presentation to Brenda Sword as an expression of the Board’s respect for his memory.

Richard Vance Lockridge, Chairman Industrial Development Authority of Russell County, Virginia

ATTEST:

Industrial DeVelopment Authority of Russell County, Virginia

Board member Harry Ferguson presented Mrs, Brenda Sword with a memorial plaque from the Industrial Development Authority of Russell County.

The Chairman called a recess for the evening meal. The Chairman called the meeting back to order.

APPROVAL OF MINUTES

Upon motion made by Donnie Christian, second by John Stamper and duly approved by the Industrial Development Authority of Russell County, Virginia approving the minutes of the June 15, 2023 meeting.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

FINANCIAL REPORT

Upon motion made by Tony Dodi, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, Virginia approving the June 2023 financial reports and approve paying invoices presented plus the flowing additional invoice.

Kilgore Law Office 2845.00

The Vote was:

Aye: C. Elliott, T, Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, J Glass, R. Blankenship

Nay: None

Absent: None

ATTORNEY’S REPORT No Report

EXECUTIVE DIRECTOR’S REPORT ‘The Appalachian Council for Innovation is asking for a letter of support regarding a Go VA application.

Upon motion made by Donnie Christian, second by Harry Ferguson and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Executive Director to prepare a letter of support for

Appalachian Council for Innovation’s application to Go VA. The Executive Director, Chairman and Secretary are authorized to sign all documentation regarding this letter of support.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

Mr. R.D. Snead has asked the IDA to assist in the reopening of the C-Corp building for the Department of Corrections programs. The board discussed this issue and concluded the building would be used for housing and the IDA is prohibited from such projects.

A Project “Reclaim” grant to build a bridge to the property has not gone forward for two years and will now have to be resubmitted.

Upon motion made by Donnie Christian, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, authorizing the Executive Director to apply to the AMLER program for the Project “Reclaim” Bridge. The Executive Director, Chairman and Secretary are authorized to sign all documentation regarding the grant application.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Something Special has asked for an application for a $10,000.00 from the USDA RLF program. The board tabled this issue until next month when more: information will be available.

Samuel Pressure Vessel Group has accepted the IDA’s terms for the new lease.

CLOSED SESSION

Upon motion made by Donnie Christian, second by Ron Blankenship and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property Bush Building, Alcoa Building, Industrial Park Property, AT&T Property (5) Prospective Business for Project “King” & Project “Little Dipper” (7) & (8) Legal for Project “Blue Jay” and Project “Goat”

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

RECONVENE TO PUBLIC SESSION Upon motion made by Tony Dodi, second by Harry Ferguson, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

Absent: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

‘The Roll Call Vote Was: Richard Lockridge Yes Carlton Elliott Yes Harry Ferguson Yes Tony Dodi Yes DeAnna Jackson Yes Donnie Christian Yes Jarred Glass Yes John Stamper Yes

Ron Blankenship Yes

MOTIONS FROM CLOSED SESSION

Upon motion made by John Stamper, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Attorney to send letters and notices to Project “Blue Jay”.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R, Blankenship

Nay: None

Absent: None

ADJOURNMENT Upon motion made by Donnie Christian, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:06 PM.

The Vote was:

Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, J. Glass, R. Blankenship

Nay: None

‘Absent: None

Operating - The Russell County Public Service Authority

Profit and Loss

July 2023 Total income 4000.10 Water Revenue 225,187.54 4100.10 Sewer Revenue 20.034 05 4200.10 Trash Revenue 202.96 4300.10 Hookup Fees Revenue - Water 3.37500 4310.10 Reconnect Revenue - Water 1246.06 4600.10 County Contibutions - Loan Payment Reimb. 7,740.00 4800.22 County Contributions - Dante WWTP Reimb, 1792809 4900.10 Lato Feo, Penaltos & Assossment Revenue - Water 19,178.72 4900.11 Late Fee, Penalties & Assessment Revenue - Sovor 5.108 02 4920.10 Transfer Fee Income - Water 4,200.00 4960.10 Return Check Retum Feo - Water 395.00 Total income $296,120.32 Gross Profit $296,420.32 Expenses 5000.10 Water Purchases - Lebanon 35,75.75 5000.24 Water Purchases - Castlewood 0.00 ‘5100.10 Sewer Fees -Lebanon 77228 6030.00 Uniforms 273.35 4603.00 Employee Screaning 22335 6070.00 Retirament, VRS & Hybrid Expense 4981.09 6090.24 Contract Labor - Water - Castlewood 4170.00 66090:22 Contract Labor - Sower - Castlewood 2870.00 {6100.00 Insurance Health, Dental, Vision 1299960 6140.00 TelephoneiCelt 3.27.38 6150.00 Electric 9400.59 6160.00 Intornet 1.62596 {6170.00 other Utes 95.00 1160.00 Chemicals 1.780.00 6185.00 Samples 790.00 6200-00 Materials & Supplies 5,984.20 £205.00 Smal Tools & Equipment 864.39, 6206.00 Repalrs & Maintonance 6,990.28 6207.00 REM Buildingsio‘tice 90.00 6210.00 R&M EquipmentVehicles 100.46 6240.00 Gas Ol! Grease 6.91608 6260.00 TagsITitio/LicensesiPermits 45.00 4260.00 office Supplies 30272 6270.00 Postage & Delivery 2601.18 300.00 Accounting 490.00 16320.00 Water Works Operation Fees 13,890.00 6270.00 RentallLease Expense 9,080.98 6390.00 Advertisement 154570 6420.00 Service Charges 51.00 16430,00 Dues, Subscriptions & Membor Foes 2330.40 {6490.00 Meals and Entertainment 41288.40 6500.00 Travel 2298

Page 1 of 2

{6610.00 Castlewood Sewage Processing 1.70452 1520.00 Contebution to Town of St Paul Sewer Plant Loan 0.00

Debt Payments 2498707 ‘Company Contributions,

Retirement 3463.38 Total Company Contributions $3.468.38 Taxes 5957.94 Wages 81,987.39

Total Paycol Expenses: $115,768.78 Rolmbursoments rare Total Expenses $207 276.50 Net Operating Income $40,008.82 Netincome SESE

‘Acorsal Basis

Page 2 of 2

Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes June 20, 2023; Pat’s Diner 5:30 pm

TAC Coordinator, Shiloh Lyttle

Committee Members

Jennifer Chumbley, Chair (District 3)

Alice Meade, Vice Chair (At large)

Dustin Blackson, Treasurer (District 2) - Absent Janice Halsey, Secretary (District 5)

Carley Bruck (District 1)

Douglas Hubbard (District 6)

Lisa Hubbard (District 4) - Absent

Ex-Officio: Maddie Gordon -HOA, Jim Lyttle, Angie Carpenter -Absent

Attendance from the Publ Mayor, Jeff Halsey

Peter Matson - Workforce, Flatwoods Job Corp, Linda Combs, Cleveland

Call Meeting to Order: Alice Meade called the meeting to order at Pat’s Diner at 5:30 pm on June 20, 2023.

Approval of Agenda: Jan Halsey made motion to approve agenda for April 18, 2023. The motion was properly seconded by Dustin Blackson and motion was carried.

Approval of Minutes: Motion was made by Dustin Blackson to approve the April 2023 meeting minutes. The motion

was properly seconded by Doug Hubbard and the motion was carried.

‘Treasurer’s Report:

Shiloh Lyttle presented the budget report. The webpage is currently down. The webpage has changed but we have not lost our domain, trying to get up & running by the end of the week (June 23). The Wix subscription is $384. There is $200 left in the account, however that will not flow over into the new iscal year. The Board of Supervisors will be voting on the new fiscal year budget in this month’s [June] meeting, The budget will probably be around $6,000, pending vote.

Visitor Our visitor, Peter Matson, from the Flatwoods Job Corp talked to us about ways they can partner with us. His crew will be building picnic tables, etc.

Old Business:

Webpage & Social Media Update Facebook traffic is down just a little, however May was still a good month. The reach is 13,398, post engagements 3,465, there were 20 new followers, the total followers is around 82,000.

VA Welcome Center Tourism Shiloh will be setting up a tourism display at the VA welcome center in Bristol for the month of July.

New Busines:

Russell County Event Calendar Independence Day Celebration: Honaker- July 1; Cleveland-July 3; Lebanon - July 4

July 7-8 - PVR Rodeo

July 28-29 ~ Big Rig Showdown

July 29 — Cooks & Books

‘August 12 Lebanon Beach Party

Sept 2-9 ~ Russell County Fair & Horse Show

Sept 23 — Heritage Days, Old Russell County Courthouse

Sept 30— Vet Fest

Oct 24 - LVA (Library of Virginia) on the Road

‘Oct 34 ~ Haunting on Main- Lebanon; Trunk or Treat ~St. Paul

Nov 4~ Chili Chili Bang Bang

Nov 8 — Holiday Bazaar-Lebanon; Holiday Market & Santa Train-St. Paul

Nov 25 ~ Shop Small Saturday (St. Paul does punch cards at each business throughout town) Christmas Parades:

St. Paul- Dec 2; Lebanon-Dec 4; Cleveland-Dec 5

Dec 9 — Bike Night

BRO Ad Development: Running an ad for one month, July in the print magazine, they have around 100,000 subs see it. They also have an e newsletter.

Food Truck Park:

Shiloh has spoken with Heather Music of the IDA who suggested a Food Truck Park in the parking lot across from the old Russell Manufacturing building. They are working on developing a schedule, etc. Vendors setting up can only be a Food Truck and much have health insurance and be approved by the Health Inspector.

Educational Art Project: The art teacher from Castlewood High school wants to get her students involved in doing art projects around the area. She has suggested making face cut out boards for photo-ops.

DCA Meeting Update

Jim Lyttle is the Tourism Representative for DCA, Dustin and Jim attended the last meeting. They have around $40,000 in grant funds that will be used for trails and signage. $4,000 is for the Artie Lee Campground.

Reappointment: ANI TAC representatives are up for reappointment this year.

Dates to Remember: Next meeting at Pat’s, July 11 @ 5:30pm

Adjourn: Carley Brock made a motion to adjourn the meeting. The motion was properly seconded by Linda Hubbard and the motion was carried

Jennifer Chumbley Chair Sgnature

Prepared By: Janice Halsey - Secretary

Shiloh Lyttle, DMO

Office Phone: (276)344-8504

Cell Phone: (276)880-5728 COUNTY Email; [email protected] VIRIGIINIAY

Russell County Tourism BOS Report August 2023

Upcoming Events

August 12: Beach Party

September 4" — 9"; Russell County Fair & Horse Show September 23": Heritage Festival

September 30": VetFest

October 24": Library (LVA) on the Road

October 31%: Haunting on Main— Lebanon

October 31*: Trunk or Treat ~ Honaker

October 31st: Trunk or Treat — St. Paul

October 31*: Trunk or Treat ~ Cleveland

hili Chili Bang Bang ~ St. Paul

November

November 18": Holiday Bazaar

November 18": Holiday Market/Santa Train (St. Paul & Dante) November 25": Shop Small Saturday

December 2: St. Paul Christmas Parade

December 4": Lebanon Christmas Parade

December 5*: Cleveland Christmas Parade

December 9": Christmas Bike Night

ARPA — Photography.

Thave begun the process of increasing our photography base to be used in promotions (print, media, website, etc.). All this photography was written through the ARPA grant for tourism, We have contracted Preston Ball Photography & Mountain Cap Media to do both drone and ground photography. The photo releases have been signed and Ball has begun the photography. We have

Shiloh Lyttle, DMO Tourism Coordinator Office Phone: (276)344-8504

Cell Phone: (276)880-5728 COUNTY Email: [email protected] VIRGINIAN

collected images from Cory Parker with Mountain Cap Media, he did a fantastic job. I will be looking to work with him on projects in the future.

ARPA ~ Adventure Guide

After a couple of meetings with Amber Amburgey, we are beginning our design layout and development of the Russell County Adventure Guide to drive tourism. The layout process has begun. I will be scheduling another meeting with Dana Wolf to get us a couple of quotes on the printing.

The Russell County Small Business Networking Conference

After many discussions with different individuals within the tourism and economic development field, it is apparent that there is a need to have an effort to provide support and information to our local small business owners in Russell County. This event would be to have professionals within the industry such as CPPD, People Inc., VTC, and the Small Business Development Center. To come and speak to current small business owners and possible future business owners on the resources and support available to them. Russell County Tourism Department is taking those steps to have this to provide the resource to our small businesses.

Finney LOVE sig

‘The LOVE sign has been developed in Finney, Virginia there will be a ribbon-cutting ceremony for the LOVE sign. I will be adding the LOVE sign to the VTC website to encourage traffic to the location. This puts our LOVE sign count to five official LOVE sign locations.

icnic Table Project

Tam working on a project with Work Crops to develop a couple of picnic tables for the Food ‘Truck Park in Lebanon, Virginia. I have received quotes from both Lowes and Lebanon Block, and I will be taking to quote from Lebanon Block to develop those picnic tables. I am working out logistics with the Work Corps on getting them the supplies to create the tables. They have @ crew of individuals who are very interested in this project and are ready to get started. We are hoping to work with them in the future, they are a wonderful organization to help those to get develop skills in the workforce.

Shiloh Lyttle, DMO Tourism Coordinator Office Phone: (276)344-8504 Cell Phone: (276)880-5728

Email: [email protected]

COUNTY VIRGINIA)

Heritage Festival

On September 23rd, we will be hosting the first annual Heritage Festival at the Old Russell County Courthouse in Castlewood, Virginia. This is an opportunity to raise awareness and education about our Appalachian heritage. We host local vendors from the region to feature their craft, as well as live music, tours of the grounds, demonstrations, petting zoo, and so much more.

Russell County Fair & Horse Show

Experience Russell County, Virginia will be set up again this year at the Russell County Fair promoting Russell County to visitors as well as locals to help raise local awareness of the valuable assets. The Tourism Advisory Committee will be raffling off a basket to help support the Tourism Scholarship Fund, The basket will feature donations provided by local business owners throughout the county.

Arty Lee Campground

‘We are working on developing a secure way for visitors to reserve a spot at the campground. It is my understanding that the campground will be set to have its ribbon cutting on the 7* of September.

Blue Ridge Outdoors Ads & Advertorial Road Trip Edition July

1/2 Page Advertorial + E-News Ad Adventure Towns Edition November

4 Page Advertorial + E-News Ad

Website Development

The website has been fully developed, but I know that this is a living resource, and I will continually add, update, and adjust information & design.

Shiloh Lyttle, DMO Tourism Coordinator Office Phone: (276)344-8504 Cell Phone: (276)880-5728

Email: [email protected]

COUNTY VIRGINIAN

Social Media & Webpage

Webpage

Traffic Sources Facebook ~ increase 144% Direct ~ 140% Google — 400%

Unique Visitors: 68 — increased by 353%

Site Session: 71 — increased by 184%

State Visitation: Our current largest out-of-state visitation and engagement is with ‘Tennessee in Franklin County. We are also seeing engagements on our website from Maryland, South Carolina, and California within the past month,

The main reason we consider visitor engagement with our website is because it shows us where are the main areas, where we need to focus our social media ads, and who are audiences we are drawing into our county. This is since when most visitors engage with a locality’s website, they are truly interested in that location, and therefore more likely to visit

Facebook Data People Reached ~ 16,129 Post Engagements ~ 2,603

Page Followers — 41

Also please see the project timeline currently being worked on as well as running social media, and meeting with local business owners, and other community officials & organizations. *

RUSSELL COUNTY CONFERENCE CENTER

August 1, 2023

The following is a list of the Russell County Conference Center events for the month of August.

Date Event Event Type Space 08/03/23 Positively Gymnastics Bingo Individual Full Crystal Breeding Event $125

08/04/23 Hicks Family Reunion Individual Full Marcia Hensley Event $135

8105/23 Baby Shower Individual Half Kelsie Barrett Event $100

08/08/23 Baby Shower Individual Full Lindsey Marshall Event $195

08/11/23 65" Birthday Party Individual Full Rebecca Carter Event $125

0813723 18" Birthday Party Individual Full Beverly Stinson Event $125

Date Event Event Type Space

08/17/23 WDB Board Meeting Individual Full Pam Rattiff Event $160

08/19/23 Birthday Party Individual Full ‘Susan Edmonds Event $290

08/26/23 Orphanage Benefit Singing Community Full Marcella Hubbard Event $125

$0.00

Final Total = $ 1,380.00

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13-RT 627 LOWER BEARWALLOW NEEDS A SPEED LIMIT SIGN INSTALLED

14-RT 19 NORTH NEAR SOULS HARBOR CHURCH ROAD SINKING. WILL MILL AND RESURFACE 15-RT 614 AT THE BLUFF NEEDS LINES PAINTED AND DEFLECTORS ROAD OFTEN FOGGY OR ICY 16-RT 67 1/8 MILE NORTH OF SWORDS CREEK SCHOOL EITHER THE ROAD IS SINKING OR THE BRIDGE RISING

17- 82 NEAR A WEEPING WILLOW ACROSS FROM TOMMY BREEDING HOUSE

18-RT 1120/80 GREEN ACERS BRUSH NEEDS TO BE TRIMMED FOR VISIBILITY

19-RT 82 CLEVELAND ROAD NEEDS REFELECTOR ON DOWN THE MOUNTAIN GUARD RAILS 20-RT 67 1/8 MILE FROM 634 PINE CREEK JUST BEFORE SWIFTY JOHN DRIVE TWO VEHICLES SITTING ON THE RIGHT OF WAY

21-RT 740 COPPER ROAD ENTIRE ROAD NEEDS TO BE RESURFACED. WILL REPAIR WORSE SPOTS

SCHOOL BUS SAFETY AND OTHER CONCERNS 1- RT 611 JOHNSON SETTLEMENT REQUEST SPEED LIMIT SIGNS COUNTY NEEDS TO REQUEST A STUDY 2- RT 645/740 INTERSECTION HAS BOTH SIGNS HIDDEN 3- BRUSH ON SEVERAL SECONDARY ROADS HITTING SIDE AND TOP OF SCHOOL BUSES

ITEMS REPORTED CORRECTED

1-PITTSTON ROAD AT GREEN VALLEY TREES TRIMMED

2-RT 690 CLAY ST. CASTLEWOOD HANGING LIMB REMOVED

3-RT 637 NEAR OLD SKATING RINK POT HALES REPAIRED

4-HERTIAGE DR. OLD HONAKER ROAD CEDAR TREE HANGING OVER THE ROAD

5-RT 19 S CROSS OVER HOLDING WATER NEAR NOLAN STEVENS

6-RT 19 S PASSING LANE HOLDS WATER FROM SIGNAL LIGHTS TO STAMPER’S GARAGE 7- RT 82 BRUSH CUT NEAR HOUSE #5744 FOR VISIBILITY

FUTURE SUGGESTED MAJOR SAFETY PROJECTS

1-ARTRIP RD. % MILE FROM CLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF TO WIDEN ROADWAY. WILL REVIEW WITH RESIDENCY TWO DIFFERENT PROPERTY OWNERS

2-RT 667 CENTURY FARM RD. FIRST INTERSECTION NEEDS TO BE WIDENED HAVE HAD SEVERAL WRECKS POSSIBLE REVENUE SHARING PROJECT

3-RT 651 HUBBARD TOWN ROAD INTERSECTION ONTO NEW GARDEN ROAD NEEDS TO BE WIDENED A BLIND SPOT IN THE CURVE. TWO CRASHES IN THE LAST TWO YEARS POSSIBIBLY. SCALE BACK THE BANK

4-RT 684 CHESTNUT RIDGE CIRCLE OFF ROUTE 65 ROAD NEEDS TO BE WIDENED ESPECIALLY ON THE LOWER END UP TO THE CHURCH

UNDERLINED AND BOLD COMMENTS FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 7016780 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701. 7086 CARL RHEA 254 3810 HENRY STINSON 873 4905 HENRY KINCER 889 7601 BILL WATSON 794 1021

NEXT MEETING WILL BE SEPTEMBER 12TH 2023 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

Junkyard Observation Report 137 Hlighlana Dr. SteD. Lebanon, VA 24266

Mr. Lester,

Today, August 24, 2023, | observed the Dogtown Junkyard located at Tax Map Parcel 138R2292. | arrived at 293 Courthouse Estates Dr. at 11:45 AM. Allen Rasnake, the owner/operator of the junkyard, was on the back porch of the home. | approached him and said | had spoken with him a while back about the vehicles on the side of the road and was checking the status of having them moved. He asked me which vehicles were in question. | told him the vehicles along the Highway 58 side of the property and along Courthouse Estates Dr. He interrupted and said he had moved the ones at Highway 58 but would have to measure to verify they were 50 feet. He said the ones on the back were running. | quoted the 50 feet from the ordinance and he interrupted again with choice language saying since they were running they were not part of the junkyard. He made comments about political signs needing to be placed 50 feet off of the road. He told me to tell whichever supervisor was complaining that he would see us in court. He then entered the residence at 293 Courthouse Estates Dr and | then left the property.

If there are any questions or any concerns please let me know.

fl County Building Official

Library Board of Trustees Meeting Fusel Gon Pbt vary.

Members Present Members Absent Judy Ashbrook Karen Davis Ann Monk Bob Breimann, Susan Breeding Sharon Sargent Kim Fife Sherry Lyttle Sharon Van Dyke

Chair Karen Davis called the meeting to order 18 July 2023 at 5:01 pm.

Motion to approve agenda made by Susan Breeding and seconded by Sharon Sargent; motion approved.

Minutes: Ann Monk made and Judy Ashbrook seconded a motion to approve the June minutes as distributed; motion passed.

Financial: Susan made and Sherry Lyttle seconded a motion to approve the bills; motion passed

Staff Reports: Kelly reviewed the staff & director’s reports.

Old Business:

Sherry moved and Ann seconded a motion to take the remote attendance policy off table; motion passed. Judy made and Sherry seconded a motion to approved the policy as distributed; motion passed.

Sherry moved and Judy seconded a motion to take the Collection Development Policy off table; motion passed. Sherry moved and Sharon seconded a motion to approve the policy with the changes made by the board; motion passed.

Susan moved and Ann seconded a motion to take the Communication & Media Policy off the table; motion passed. Susan moved and Sherry seconded a motion to pass policy as edited by the board; motion passed.

New Business: Susan made and Judy seconded a motion to approve a FY2024 budget with a 5% COLA increase; motion passed.

Sherry moved and Ann seconded a motion to elect the current slate of officers by acclamation; motion passed.

Review & Summary: Next meeting: 18 July 2023 Sherry made and Judy seconded a motion to adjourn; motion passed. Respectfully submitted, Kelly McBride Delph

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

DICKENSON COUNTY:

Mr. Damon Rasnick ‘Mr. Ronald Peters.

RUSSELL COUNTY:

Mr. Carl Rhea Mr. Tim Lovelace

Agenda

August 17, 2023 CPRWMA Board of Directors Rol! Call for Quorum.

Vi.

vil.

a) Approval of Minutes of the July 19, 2023 meeting…

Motion: Seconded:__

lll. Administrative Business

a) Review CPRWMA Waste Stream Report July 2023…

b) Approval of the Treasurer’s Report jor the month of July 2023…

Motion: Seconced:

c) CPRWNMA Attorney’s Report for J.ily 2023.

«Report

d) Litter and Recycling Report…

Old Business

‘| > Contract Signing (CE! and Waste Management) Ws New Business i nil Correspondence/Public Comment

VA DEQ Inspection Russell County Transfer Station… ~Attachment

Adjournment and Next Meeting.

Chair or Vice Chair conducting the meeting: Motion: : Seconde Minutes submitted by: Carl Rhea and Saundra Honaker

_137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

CUMBERLAND PLATEAU RWMA: Mr. Toby F, Edwards, Executive Director

DICKENSON COUNTY:

CUMBERLAND PLATEAU

Mr, Damon Rasnick ‘Mr. Ronald Peters

BUCHANAN COUNTY:

RUSSELL COUNTY: Mr. Jeff Cooper Mr. Tim Hoss Mr. Carl Rhea

Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes July 19, 2023

Members Present: Others Present:

Ron Peters, Chairman Toby Edwards, Director

‘Tim Hess, Vice Chairman Saundra Honaker, Finance Officer

Carl Rhea, Secretary/Treasurer Craig Horn, Buchanan County Administrator Tim Lovelace Benji Looney, BC Solid Waste

Jeff Cooper Danny Davis BC Solid Waste

Scott Jones, DC Solid Waste Austin Looney, BC Litter

Joe Keen, BC Park

Randy Matney

Justin Rodda, Waste Management Brandon Monroe, CEI

CALL TO ORDER: Chairman, Ron Peters, called the July 19, 2023, meeting of the Board of Directors to order at 5:26 PM at the Keen Mountain Recreation Park. The Pledge of Allegiance and prayer were given.

APPROVAL OF MINUTES: ‘The minutes of the June 15, 2023, monthly meeting of the Board of Directors was presgnted for consideration. A motion was made by Tim Hess and seconded by. Carl Rhea to approve the minutes as presented. Motion was ratified, voting as follows:

Carl Rhea - Aye " ‘Tim Lovelace - Aye Tim Hess- Aye Jeif Cooper - Aye Ron Peters - Aye

APPROVAL OF STRAW POLL —_A motion was made by Tim Lovelace and seconded by Jeff Cooper to ratify the Straw Poll of July 5, 2023, to increase the Executiye Director’s pay by

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 , Emall [email protected] www.cprwma.com iw

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

duly 19, 2023 Page 2 7% effective July 1, 2023. Motion was ratified voting as follows:

Carl Rhea ~ Aye ‘Tim Lovelace ~ Aye

‘Tim Hess~ Aye Jeff Cooper ~ Aye

Ron Peters - Aye

ADMINISTRATIVE BUSINESS

WASTE STREAM REPORTS ~ June 2023: Toby Edwards reviewed the waste stream reports. Buchanan/Russell were down a little and Dickenson was up a little. Russell County has picked up the new tire cutter that will cut side walls.

TREASURER’S REPORT - June 2023: Carl Rhea presented the CPRWMA Treasurer’s Report, reporting the total cash balance was $128,599.07 at the end of June. A motion to approve the report as presented was made by ‘Tim Lovelace and seconded by Ron Peters. Motion was ratified, voting as follows:

Carl Rhea ~ Aye ‘Tim Lovelace - Aye

‘Tim Hess- Aye Jeff Cooper — Aye

Ron Peters - Aye

CPRWMA ATTORNEY’S REPORT - June 2023 No Report.

LITTER AND RECYCLING REPORT: All three counties have submitted a grant request for assistance with litter control.

OLD BUSINESS CONTRACT SIGNING (CEI AND WASTE MANAGEMENT):: __ All three counties and CPRWMA have approved the CEI transportation contract. There will be a meeting with Waste Management on Wednesday to review some concerns in their proposal. A motion was made by Jeff Cooper and seconded, by Carl Rhea to authorize Ron Peters to sign the CEI contract on behalf of the Waste Authority.

: NEW BUSINESS Toby Edwards stated that a couple repairs are needed:

(1) Russell County needs some repairs done on the hopper and he has a quote of $5,225,

(2) All three facilities have steam jenny pressure washers that need to be replaced at. a cost of $15,810 for all three.

‘A motion was made by Carl Rhea and seconded by Tim Lovelace to move forward with both

expenditures. Motion ratified, voting as follows:

Carl Rhea ~ Aye ‘Tim Lovelace ~ Aye Tim Hess- Aye Jeff Cooper — Aye Ron Peters - Aye

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes July 19, 2023 Page 3

Toby also stated that the new loaders have different bucket connectors. We could trade in the old buckets and get new buckets that would be larger. The cost would be $11,500 each times 3 counties (maybe less with trade ins), No action was taken.

CORRESPONDENCE/PUBLIC COMMENT Buchanan County was thanked for hosting and providing the board meeting meal.

ADJOURNMENT AND NEXT MEETING

A motion was made by Tim Hess and seconded by Carl Rhea to have the next meeting on ‘Thursday, August 17, 2023, at 5:30 PM at Pat’s Diner in Lebanon VA and to adjourn the meeting at 5:58 PM. Motion was ratified, voting as follows:

Carl Rhea ~ Aye ‘Tim Lovelace ~ Aye

Tim Hess- Aye Jeff Cooper - Aye

Ron Peters - Aye

Secretary/Treasurer Date

‘Sumberond Patan oclons! Waste Mansooment Authorny

|__Cumberland Plateau Regional Waste Management Authority ‘Waste Stream Analysis, I Period: January 1, 2023 to December 30th, 2023

Buchanan County

aa ‘otal Tors All (Peron) Waste Material(s) Jan2m25__Feb2023__March20z3_Ape’2023_tay2022—Sura 2023 sy 2029 Augunt 2023_—Sept 2023 Oct23_——Novz0z3__Deez0a3 onthe Tonnage [Housenota 00058 SSS TOOT aD TST 300 7000.00 O00 O00 7,104.79 ICommercial 19865 11690 ~—~=«17564 «13082 433.64 154.96 9.00 (0.00 0.00 ‘0.00 0.00 4,087.91 |Construetion Debris 39.48 9125 19803 _<G7.66 74354-23622 ‘0.00 ‘0.00 0.00 000 0.00. 937.38

\YardiAsh Waste 42.95 9999 33039-38823 11.60 2208 ‘0.00 000-000 000 0.00 955.73,

Mine Waste 26511-27180 «e169 23221 328.09 236.05 ‘0.00 000 000 0.00 000 2013.87

industrial Waste ‘000 ‘0100 ‘000 0.00 0.00 ‘0.00 ‘0.00 000 | 0.00 000 0.00 0.00

[Roofing Waste ‘0.00 0.00 0.00 ‘2.00 0.00 000 0.00 000 | O00 0.00 0.00 0.00

Tires. 36.32 2975 2622 42.22 3847 1653 0.00 000 | 000 ‘000 0.00 217.28

White Goods ‘0.00 ‘0.00 ‘0.00 ‘0.00 015 0.00 00 0.00 0.00 ‘000 0.00 440

Litter Pick-up 190 123 398 391 286 164 0.00 000 0.00 ‘0.00 0,00 22.49

egal Dumps 0.00 ‘0.00 0.00 ‘000 0.00 000 0.00 000000 ‘0.00 9.00 0.00

Dry Sludge 0.00 9.00 ‘0.00 ‘000 ‘000 ‘000 0.00 ‘0.00 0.00 ‘0.00 0.00 0.00

carcass 013 014 045 ‘065 a0 020 0.00 ‘0,00 0.00 ‘2.00 0.00 173

‘Storm Debris 3472 4746015389758 m5 3er7t ‘00 0.00 0.00 ‘0.00 0.00 783.78

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Waste Material(s) Jan20a3___Feb2023__tareh2023.Apliz023_May20z3— uo 7023_—Juy 2023. August 2023 St 2023_Oct 23 Nov2023_ Dec 2125 Couimes _Tomage ousehold a ? ‘S725 38555 ‘700 000 000 ‘000 O00 aa782e (Commercial 15836 44168 —~—« S467 tea? S117 88 200.48 15038 ‘000 000 0.00 0.00 000 4,113.91 (Construction Debris 92.38 39.20 2198 38.28 2385 1935, 1025¢ 0.00 0.00 0.00 ‘0.00 000 337.58 Ivara Waste ‘000 0.00 ‘000 ‘0.00 0.00 ‘00 0.00 000 0.00 0.00 0.00 ‘000 0.00 Mine Waste 25348 23644 —=—«6083=~=«NS 3956s 200521874 0.00 ‘0.00 0.00 ‘0.00 000 4,647.71 Industrial Waste 0.00 0.00 ‘0.00 0.00 0.00 ‘000 ‘0.00 ‘0.00 ‘0.00 0.00 ‘0.00 ‘000 ‘0.00 [Roofing Waste ‘000 0.00 0.00 0.00 0.00 0.00 0.00 ‘0.00 ‘0.00 0.00 ‘0.00 000 0.00 Tires 1858 17.33 2574 2598 mat 34.19 1808 0.00 000 | 0.00 0.00 000 160.19 |Storm Debets ‘000 0.00 ‘0.00 ‘0.00 ‘0.00 0.00 0.00 0.00 000 000 0.00 000 0.00 ICarcass 007 ‘000 0.00 oss 000 0.00 094 0.00 000 000 ‘000 0.00 189 Jory Stuego ‘0.00 0.00 0.00 000 ‘000 ‘0.00 0.00 0.00 000 000 00 9.00 0.00 tute ‘0.00 ‘0.00 0.00 000 0.00 ‘0.00 0.00 0.00 000 000 ‘000 ‘000 0.00

[DurpsiCleanups 41.08 000 7.68 0.00 000 248 348 0.00 000 000 00 000 14.68

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Buchanan County Waste Stream Analysis (This Month)

Buchanan County 2023

41,800.00 en ee

1,600.00 me

1,400.00 + ss

1,200.00 aS

4,000.00

‘200,00

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400.00

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1,800.00

11,600.00

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Dickenson County 2023,

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Russell County 2023

OT a

1,400.00 +

4,200.00 —

‘evan 2023, Feb 2023

1,000.00, _

‘March 2023 Ape 2023 ‘say 2023,

300.00 —

puune 2023,

savuly 2023

600.00

‘August 2023, seep 2023 9002023

400,00 aes

Nov 2023 2002023

200.00

A hh &

Cumberland Plateau Regional Waste Management Authority

Cash Flow Statement

July 2023

Cash Balance - June 30, 2023 128,599.07 Cash Received - Tipping Fees:

Buchanan (Jun) 89,582.11

Dickenson (Jun) 55,820.69

Russell (Jun) , 80,336.73

225,739.53

Cash Expenditures

Cash Expenditures - July 2023 (227,677.98) Cash Balance - July 34, 2023 126,660.62

Fund Balances:

Capital Equip Replacement Fund 165,510.00 DEQ C/D 44,249.96 44,249.96

Total in Bank 336,420.58

Cumberland Plateau Regional Check Register

For the Porlod From Jul 1, 2023 to Jul 34, 2023, Filo Crtarainetdes: Report orders by Chack Number

Those ‘Date Pays ‘Annoont ‘723 Anthem HaalthKeapars, In. 165.62 Toby Viclon/Dantal 7126/23 Anthem HealthKeepers, Ino, 1,469.18 Toby Healih Insurenca 714123 TAG Resources, LLC £276.26 Employee 401k T3123 TAG Resources, LLC 275.26 Employee 40%k 14905 ara Crystal Springs 11.99 RC Supplios 14308 714/23 ‘Mansfeld Oll Company 67.82 Vehicle Fuel 14907 71423, 180 Technology 99.85 BC intomet 44908 wares Unifest Corporation 628.25 Uniforms Jun23 14300 74I23— VACORP 14,164.00 Insurance - Annual 14310 723 Printvilo 187.09 Office Supplies 14341 onding —7/4/23-—Caterpilar Financial Sarvicas Corp 6,798.18 Note Payment 14312 onine—7/4/23-—Polnt Broadband 88.10 DC Phone 14919 onina —714/23—~Polnt Broadband 190.70 Office Phone 14314 Ondine 7/4/23—_Appalachlan Power Company 7067 RC Elecite 14318 Onsina 7/4/23 Appalachian Pawar Company 224.01 DC Elecile 414316 Ondina7/4/23—_Appalachlan Power Company 300.83 RC Electic 14317 on-line 7/4/23 Appalachian Powor Company 254.85 BC Electie 14318 7N923 WM Corporate Sarvices, Inc 68,096.75 8C TipplngiHioul Junv29 14319 ‘7118/23 WM Corporate Srvices, Inc. 43,995.61 DC Tipping/Haut Jurvz3 14320 ‘79123 WM Corporate Sorvices, Inc 160,742.03 RC Tipping/Haul Juni23 sat 79123 First Bank & Trust 1,300.76 Loan Paymont 14322 7119123 Honaker Solutions, LLC ‘840.00 Accounting Juve 14323 7N0/23 Industria! Development Authority, 200.00 Office Rent Aug/23 44324 79/23 Innovative Technology Solutions 1,890.00 IT Support 14325 Oniine 7/19/23 Point Broadband 8547 RC Sacutty 14328 79123 Pest Control Plus, in. 12000 BC/DGIRC Pest $40 on 14327 7923 83.Gas & Gracery, Inc. 3.17 OG Fuel 14328, 7023 EH Auto Parts LLC 183.28 BC Supplies 14329 719123 NXTGen Mobi Welding Services, LLC 00.00 BC Sta Maint 14330 79123 Saf-Gard Safely Shoe Company 1,099.95 Boots 4331 719123 Carter Machinary Company, inc. 10(246.23 BC Equip Maint $3160.50 OC Equip Maint $24as.65 RC Equip Maint $3820.18 14392 710/23 Modem Hardware & Furniture Co 475.90 OC Uniform 14393 7/19/23 Appalachian Pawar Company 250.09 OC Electic 14336 7023 Verizon 83.18 BC Phone 14935 ‘710/23 Varizon 38.67 RC Phone 14336 79/23 Appalachian Powor Company 78.62 RC Electric 14337 Online 7/49/23 Card Services Center 1,050.71 RC Equip Maint (Butty) $403.62 Boord Meeting (Breaks) $608.12 DC ully (PBA) $59.03 BC Lilly (PSA) $42.98 Offica (Wal-Mart) Credit $-48.32 14938 71928 — Sonny’s 4201 BC Fuol 14339 Online 7/19/23 Point Broadband £85.36 DC Phone 14240 online 7/49/23. Point Broadband 90.74 Office Phone 14341 79123 McClure Kikway 16.11 OC Fuel 14342 7149123 Anchorage Photo Ciclo 1,901.05 BC Supls 14343 onne 7/19/23 Appalachian Power Company 204.24 RC Electic 14344 79723 Justice Law Office 2,467.26 Legal Jun23 14345 7120123 Toby Edwards 41,962.78 Board meeting (Food City) Rolmbursement 0.15.23 7131123 United States Treasury 2,480.40 Federal Withholding 825.23 7134/23 VADopt of Toxation ‘326.08 State Withholding PR7123 723 Ronald E. Potors 4184.70 Director’s Compansation PRII23 23 Damon Rasnick 184 70 Otrectar’s Compansalion PRIV23 77 —TimLovelaca 184.70 Director’s Compensation PRII23 7123 CartRhoa 4186.70 Director’s Compensation PR7123 711123 Jalfery 8. Cooy 186.70 Director’s Compensation PRiI24 711123 Timothy W, Ha 4109.70 Director’s Componsation PRI423 m4i23 Toby F. Edwards 2,613.54 Toby Payroll 1st hell PRIBIZ3 7194723 Toby F. Edwards 2,819.56 Toby Payroll 2nd half Total 227,877.98

Paget

‘CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2022-23 - OPERATING BUDGET & EXPENSE REPORT

Expenditures SPURT ub33| Fy 7/33/2025 Dugeet [Direct Expenses: HTransport/Disposat 7077493] __170,7499 1,500,900.00 Tire Recycing 10,000.00 naw Event E 32,000.00 [Other Reimbursed Expenses Ei 370,774;39) 3170774599 3,522,900.00 [Overhead Expense: Debt Service - Loaders 6,798.45 679845 wis7792| ox [other Oisposat ~ 2,000.00 | ox] uiies: z 25465| a5 16,060.00 | a4 37745] 577.49 6,000.00 | sox! 651.86 651.86 6,000.00 | sun [Supplies = Buchanan 7193] ETC] 7,500.00 | ~ ox] Dickenson ~ 2,500.00] _ on] uss = 2,500.00 | — ow Fuel i ‘uchonsn 201 22.08 10,000.00 | — ox Dickenson 19.28] 1928 6,000.00 | on | Russell = 30,000.00 | 0» Telephone: ‘Buchanan. 183209 163.00 2.40000 | ox Dickenson 370.46] 17046, 2,000.00 | on] Russell 325.14] 125.14, 200.00 | —«x| [Station Maintenance/improvements: ‘Buchanan’ 22325] 228 30,000.00 | 7] Dickenson 40.00 40.00 ‘30,000.00 | on] Russell 40.00 40.00 30,000.00 | ox] Loader/Equip Maintenance: Buchanan 3962.35 4362.35 720,000.00 | 250 Dickenson 3.46555 3.46555 20,000.00 | 17x] Russell 4,113.70 4,433.70 20,000.00 | 24] [Transfer Station Permits and Management: [station Permits 7 724,000.00 | — 0 'VACO Insurance 1436400] 7436400, 22,000.00 | ee] [Management 6,581.44 6,081.44 72,000.00 | 9] Fringe-Health & Retirement 2,563.74 2,563.74 724,468.00 | jon] [Finance Manager 84030] 840.00 30,000.00 | — sx eaar zi ZAC. 0,000.00 | 2 I support 7580.00 1890.00 70,000.00 | — a9 [Oice RentaVinternat/Cel/tice Suppies 492.21 492.21 5,000.00 | 10% Directors Comp & PRIX 7291.8] T251.80, 16,300.00 — 79 ProTessTonal Fees (Aud 5 7,800.00 | — on acting Expense FXO] T6g0.88 4,000.00 | —azx| [Travel 5 3,000:00 | — ox| Supplies = 3,000.00-| — oi Dvesiiicenses z ¥,000.00-| — ox [Vehicle Expense (sat rae 3,500.00. 2x Uriform Rents 7904.9] 7504.19 ,000.00 | —a0x| [Advertising = 7,000.00-| — ox Projects Tre Shear 730075 T0075 770,000.06 | 76] [Reserves/equin? Emergency Fond : 3,000.00 | —_ox| “OVERHEAD SUBTOTAL 36,902.95] 3650899, 344,645.92 | ion] FoTAL cmeniseS ETIGZE EASED PRISAIKH

‘Overhead Rate per County

Rate begins July 42023

DO s905|

Management Breakdown

Toby Salary

Toby Insurance

401K Cost/Contribution Taxes Total Fringe

6881.44]

1486.80} 550.52! 526.42]

2563.74]

[DirectorsComp& Taxes —=—S*d

Salary 1200} Taxes 91.8)

1291.8] [Office Breakdown Phone/int 181.44] Rent 200.00] Postage loffice Sup 110.77] Bank Charge

492,21]

Commonwealth bof Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUITWEST REGIONAL OLFICL 455-A Deadmore Street, Abingdon, Virginia 24210 (270) 676-4800

yw.deg.virginiazoy

Travis A Vales Michel: Rofand PE, PWD. PWS En Seowtay ofS

ins aun Histor, Rtesounees Dinvstot

este evel

Jeftiey Hurst Revivnal Dieter

July 27, 2023 Mr. Toby F. Fdwards Director of Waste Servic ‘Cumberland Plateau Regional Waste Management Authority 135 Highland Drive, Suite B

Lebanon, Virginia 24266

CIE

Re: Russell County ‘Transfer Station, Permit By Rule (“PBR”) Number 001

Dear Mr. Lid On July 14, 2023, the Virginia Department of Environmental Quality Southwest Re ‘conducted compliance inspections of the solid waste management facility operating und he inspection, the facility was evaluated for compliance with the Virginia Waste Mat Code § 101-1400 cr sey. Act’), the Virginia Solid Waste Management Regula 1-10 er seg. (“Regulations”), and PBROOL,

nal Olfice r PBROOIL. ement ns, 9 VAC

s of the Act, Regulations, or PBROO3 were observed,

Iyou have any questions. please contact me at 276-608-8803 or

slephananartin@ deq.virginia.gov, Sincerely, d

Stephan J. Martin

SWRO Solid Waste Compliance Inspector COVE PBROM

Sands Crampton DEQ-SWRO

BRDEQ

woes beaver oe Simei Guay

Compliance Inspection Report

Facility: Russoll County Solid Waste Transfer Station Inspector: Stephan Martin

Pormit:

"BROOD Roglon: Southwost

Inapoction Date: 7/14/2023 ‘Approximate Arrival Tima: 9.00 am

Inspection Typo: Compliance Evaluation Inspection Inspection Mothod: Unannounced Facility Staff: Brian Forguson Exit Intorviow: Yoo

Dos

iptlon st

Rosult jparator Information

10.4-14084 [Pisciosuro Stotomont q fro.1-1408.2 [Onerator Genication i MZ [Compliance Area: Recordkeeping, Reporting & Perrait 20-81-00 [Waste Assossmont Program T_T [20-07-3008 [Compliance withthe feciliy’e permit Tn a2 f20-81-300F [Unouthorized waste program and inopeclon wv. f20-81-350 Facity Sel-inspoctions and Recordkosping Ty po-8t-405.8 [Operations Manual el ki 20-01-5306 [Portico reporting requirements i

in, Construction & Operation

[Factity design construction H o-a-340.8. |Waste handing procedures / operations wv f2o-01-340.8.4 ianagoment of leachate / washwator I eZ f20-61-610-060 Special Waste u [Compllance Area; Gloaura fzo-81-360 [etosure requtromonte [TT SL = Severity Level Y =In Compliance X~ Alleged Violation N/A Not Applicable Blank = Not inspected

Goneral Comments

Reference Commonts fro 4-1408.2 [Sporator Gerilfcation - The cartfied operators for this facilly ao lsted aro tho ond of ths ropon. Rear [Waste Assoesmont Program - Tho facity submited tho requlred Solid Waste Information and Assosamont (SWIA) roport on z Fobruary 2, 2023. 20-61-3008 [Compliance with the faclly’s permit - The facllly e operating wilhin We parmited process rato of 200 TPD, aan [eesuhofze wane program andnepacon - Random ed nepecton loge wore rvawod, Unseen w f20-67-360 Facily Soir inspoctons and Recordkooping - Records of solfinapacliona ware provided and wore reviewod. 20-61-4056 prations Manual - Tho operalions manual was last cortified within the last Wwolvo months, on January 2, 2023, jasie handling procodures / operations - Observed waste handling al the lime of Inapection, There wore no records of waslo pee ‘ofl on tho tipping floor at tho and of the day reviewed, The facil addrossos blown litter os neoded, fanogemant of leachate / washwator - Loachalo and wash-wolor ls channolad via trench drains fo a holding Tank and fs heuled jeo-st-s40.5.4 via truck o the WWTP 98 needed. At the time of inspection the drains were clear of waste, Records of amptying the loachato tanks wore provided for tho inspactian. Port PBROO!

Page 1 of2 Inspoction Dato7/1472023

Koy Personnel

Disclosure Statemont Dotalls

Title Brian Ferguson Manager Ghad Shor FTS Loador Operator Toby Edwards Director

Disclosuro Statom:

i Last Updated: 1/14/2019,

Waste Management Facility Operators

Liconsod Operator Lloonso # Expiration Dato Brian Ferguson ze “4805003529 = a9112025 ‘Chad Shortt “4605003861 ‘ra72024 Toby Edwards “4605002501 ‘2972024 PLEASE advise tho Roglonal Offico within 10 calondar days If any Information noted In this roport Is Incorrect, If you have takon

Violation

appropriate action to most compltanco, or f hora ts othor Information that the dopartmant should consider ro

PLEASE bo advis

thot this report Is not an agency procesding or determination which may bo considerad a cas ‘Administrative Procoss Act (VA Code 2.2-4000 ot soq). If Informal dlacussions do not load to

Ing any allogad

doclalon under the tIsfactory conclusion on the contents of

this roport, you may raquast In writing that DEQ take all nacossary stops to Issue a final declalon or fact finding undor the APA on whothor oF not 9 violatton hi a.

Porm PBROOL

Pago 2012

Inspocion Datos7i1472028

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 9/5/23         6:00 PM
REPORTS
1. VA Department of Elections – Polling Place Accessibility Requirements….…C-1
2. VA Opioid Abatement Authority - VOAA Workshop – 9/7/2023………………….C-2
3. VDOT Monthly Road System Report………..………………………………………..C-3
REQUESTS
4. Laurel Bed Lake Access Development Feasibility Study Contract……..……...C-4
5. Dante Steam Building Renovation Project Contract………………………………C-5
6. Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the                            Pittson Place……………………………………………………………………………...C-6
7. Cumberland Plateau Housing Authority – Payment in Lieu of Taxes for the                         HUD Developments……………………………………………………………………...C-7
8. Disposal Truck Sell/Auction – 2022 Mack Truck…………………………………...C-8
9. County Vehicles Surplus – 2002 Ford Pickup & 2000 Freightliner……………..C-9
10. Travel Request – VA Governor’s Tourism Summitt……………………………….C-10
11. Planning Commission Plats…………………………………………………………...C-11
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

Presentations.pdf
Meeting: 9/5/23      6:00 PM
Staff Recommendation:
Suggested Motion:

Reports1.pdf
Meeting: 9/5/23         6:00 PM
12. 2023 Comprehensive Community Planning Grant for the Community                                  of Dante……………………………………………………………………………………C-12
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

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