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Board of Supervisors   June 5, 2023 Agenda Amended
6/5/2023
Russell County Page 1
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA – JUNE 5, 2023
BOS Board Room    Regular Meeting       6:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL – Clerk of the Board
EXECUTIVE SESSION (CLOSED) – RC Public Service Authority (PSA) – Legal Matters – Civil
Action No. CL22-653 Crossroads Engineering LLC vs. The Russell County Public Service
Authority.  (Executive Session will begin at 5 p.m. and is closed to the general public.  Citizens are welcome to attend and wait in the
boardroom until the Executive Session is complete.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC HEARING

RC FY 2023/2024 County-Wide Budget

PRESENTATIONS

Dr. Kim Hooker – RC School Superintendent – Annual School Board Report

NEW BUSINESS

Approval of Minutes.  Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………B-1

Agenda Amended Board of Supervisors June 5, 2023
6/5/2023
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA — JUNE 5, 2023
BOS Board Room Regular Meeting 6:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER & ROLL CALL - Clerk of the Board
EXECUTIVE SESSION (CLOSED) — RC Public Service Authority (PSA) — Legal Matters —
Action No. CL22-653 Crossroads Engineering LLC vs. The Russell County Public Service
Authority. (executive session will begin at 5 psm. and is closed to the general public. Citizens are welcome to attend and waitin the
boardroom until the Executive Session is complete.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC HEARING


RC FY 2023/2024 County-Wide Budget
PRESENTATIONS


Dr. Kim Hooker — RC School Superintendent — Annual School Board Report
NEW BUSINESS


Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors…


Russell County Page 1
Agenda                        Board of Supervisors         June 5, 2023
Amended 6/3/2023
Russell County Page 2
a. Unapproved minutes of May 1, 2023
b. Unapproved minutes of May 22, 2023

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Committee Appointments for Board Consideration………………………………B-3

RC Library Board
Yvonne Dye     3-Year Term        June 30, 2023
Susan Breeding                            3-Year Term June 30, 2023
RC Department of Social Services (DSS)
Brian Ferguson                  4-Year Term               June 30, 2023
Sharon Owens                    4-Year Term                 June 30, 2023
RC Public Service Authority (PSA)
Thomas Tignor     4-Year Term        June 24, 2023
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


Steve Dye – Russell County Sheriff Retirement…………………………………….D-1


DEQ Report - Clinch River CCR Surface Impoundment Pond 1 & Pond 2 –

Permit #620 & #624………………………………………………………………………D-2


Bristol Transportation District Regional Improvement Board……………………D-3


VDOT Monthly Road System Report……………………………………………………D-4


VACO Legislative Summary……………………………………………………………D-5


Agenda Board of Supervisors June 5, 2023
Amended 6/3/2023
a. Unapproved minutes of May 1, 2023
b. Unapproved minutes of May 22, 2023


Approval of Expenditures. Consider approval of expenditures presented
for payment…


Committee Appointments for Board Considerati


RC Library Board
Yvonne Dye 3-Year Term June 30, 2023
Susan Breeding 3-Year Term June 30, 2023
RC Department of Social Services (DSS)
Brian Ferguson 4-Year Term June 30, 2023
Sharon Owens 4-Year Term June 30, 2023
RC Public Service Authority (PSA)
Thomas Tignor 4-Year Term June 24, 2023
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


Steve Dye — Russell County Sheriff Retiremen


DEQ Report - Clinch River CCR Surface Impoundment Pond 1 & Pond 2 —
Permit #620 & #624…


Bristol Transportation District Regional Improvement Board…


VDOT Monthly Road System Report…


VACO Legislative Summary…


Russell County Page 2
Agenda                        Board of Supervisors         June 5, 2023
Amended 6/3/2023
Russell County Page 3
REQUESTS


VDOT Resolution to Dismiss Petition for Abandonment of Rte. 871…….…….D-6


VDOT Request for Abandonment of Pedestrian Footbridges - FB9000-


Route 640 Pedestrian Footbridge over Clinch River; FB9002-Route 723

Pedestrian Footbridge over Clinch River………………………………………………D-7


BOS FY 2023/24 County Budget Meeting Date………………………………………D-8


Virginia Supreme Court Declaration of State Holiday – July 3rd, 2023…………D-9


BOS July 2023 Regular Board Meeting Date…………………………………………D-10


CPRWMA Disposal & Solid Waste Transportation Contract………………….…D-11


Resolution Supporting Temporary Closure of Route 687 for Bridge

Replacement………………………………………………………………………………D-12


BOARD DISCUSSIONS & REMINDERS
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
• Treasurer’s Report ………………………………………………………………………E
• RC IDA ………………………………………………………………………………………F
• RC PSA ……………………………………………………………………………………G
• Castlewood W&S …………………………………………………………………………H
• RC Tourism…………………………………………………………………………………I
• RC Planning Commission ………………………………………………………………J
• Conference Center………………………………………………………………………K
• RC Fitness Center……………………………………………………………………….L
• RC Transportation & Safety……………………………………………………………M
• RC Cannery Reports…………………………………………………………………….N
• RC Building Inspector……………………………………………………………………O
• RC Litter Report………………………………………………………………………….P
Agenda Board of Supervisors
Amended 6/3/2023
REQUESTS
6. VDOT Resolution to Dismiss Petition for Abandonment of Rte. 871.


VDOT Request for Abandonment of Pedestrian Footbridges - FB9000-
Route 640 Pedestrian Footbridge over Clinch River; FB9002-Route 723
Pedestrian Footbridge over Clinch River…


BOS FY 2023/24 County Budget Meeting Date…


Virginia Supreme Court Declaration of State Holiday — July 3", 2023…
10.BOS July 2023 Regular Board Meeting Date…
11.CPRWMA Disposal & Solid Waste Transportation Contract


12.Resolution Supporting Temporary Closure of Route 687 for Bridge
Replacement…
BOARD DISCUSSIONS & REMINDERS.
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
Treasurer’s Report.
RC IDA.
RC PSA
Castlewood W&S
RC Tourism…
RC Planning Commission .
Conference Center.
RC Fitness Cente!
RC Transportation & Safety.
RC Cannery Reports.
RC Building Inspecto
RC Litter Report
June 5, 2023
Russell County Page 3
CLOSED SESSION
Motion made by , second by and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A)(7)(8) – Legal Discussions concerning RC Public Service Authority
(PSA) – Civil Action No. CL22-653 Crossroads Engineering LLC vs. The Russell County
Public Service Authority.
The vote was:
Aye:

Nay:
CERTIFICATION OF CLOSED SESSION
Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.
Are there any Supervisors who believe a departure has taken place?
Seeing none, if you agree that the matters heard, discussed, or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.
Tim Lovelace -
Lou Ann Wallace -
Carl Rhea -
Steve Breeding -
David Eaton -
Rebecca Dye -
Oris Christian -
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by , second by and duly approved by
the Board of Supervisors to return to regular session.
The vote was:
Aye:

Nay:
CLOSED SESSION
Motion made by. , second by, and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A)(7)(8) — Legal Discussions concerning RC Public Service Authority
(PSA) - Civil Action No. CL22-653 Crossroads Engineering LLC vs. The Russell County
Public Service Authority.
The vote was:
Aye:
Nay:
CERTIFICATION OF CLOSED SESSION
Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.
Are there any Supervisors who believe a departure has taken place?
Seeing none, if you agree that the matters heard, discussed, or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.
Tim Lovelace -
Lou Ann Wallace -
Carl Rhea -
Steve Breeding -
David Eaton -
Rebecca Dye -
Oris Christian -
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by, , second by. and duly approved by
the Board of Supervisors to return to regular session.
The vote was:
Russell County Virginia
“The Heart of Southwest Virginia”
Tim Lovelace Steve Breeding
District 1 District 5
Carl Rhea  Lou Ann Wallace, Chairperson Rebecca Dye
District 3  District 2 District 6
David Eaton   Oris Christian, Vice-Chairman Lonzo Lester
District 4   At-Large County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
PUBLIC NOTICE
The Russell County Board of Supervisors will be holding a Board of
Supervisors Meeting scheduled for Monday, June 5, 2023, at 6:00 P.M.
to hear public comments at the Public Hearing concerning the FY
2023/2024 County-Wide Budget.
The meeting will be held in the Russell County Board of Supervisors
Board Room at the Russell County Governmental Center, 137
Highland Drive, Lebanon, Virginia
BY ORDER OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
Tim Lovelace
District 4
Carl Rhea
District 3
David Eaton
District 4
Russell County Virginia
“The Heart of Southwest Virginia’
Lou Ann Wallace, Chairperson
District 2
Oris Christian, Vice-Chairman
At-Large
Steve Breeding
District 5
Rebecca Dye
District 6
Lonzo Lester
Gounty Administrator
PUBLIC NOTICE
The Russell County Board of Supervisors will be holding a Board of
Supervisors Meeting scheduled for Monday, June 5, 2023, at 6:00 P.M.
to hear public comments at the Public Hearing concerning the FY
2023/2024 County-Wide Budget.
The meeting will be held in the Russell County Board of Supervisors
Board Room at the Russell County Governmental Center, 137
Highland Drive, Lebanon, Virginia
BY ORDER OF THE
Russell County Government Center
RUSSELL COUNTY BOARD OF SUPERVISORS
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Board of Supervisors   Information Item
137 Highland Drive                                  Presenters - Various
Lebanon, VA 24266
   Meeting: 6/5/23      6:00 PM 

Presentations

Dr. Kim Hooker – RC School Superintendent – Annual School Board Report

Staff Recommendation:
Presentation – Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
• Various
Board of Supervisors Information Item
137 Highland Drive Presenters - Various
Lebanon, VA 24266
Meeting: 6/5/23
00 PM
Presentations

Dr. Kim Hooker — RC School Superintendent — Annual School Board Report

Staff Recommendation:
Presentation — Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:

Various

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
 Board of Supervisors                       Action Item B-1 

137 Highland Drive  Presenter: Chairperson
Lebanon, VA 24266
      Meeting: 6/5/23       6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Minutes
Request approval of the minutes from the following meeting:
o Unapproved minutes of May 1, 2023
o Unapproved minutes of May 5, 2023
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(s):
Motion to approve Board Minutes.
ATTACHMENTS:
• Board Minutes
Board of Supervisors
137 Highland Drive
Lebanon, VA 24266
Meeting: 6/5/23 6:00 PM
Action Item B-1
Presenter: Chairperson
Approval of Minutes
Request approval of the minutes from the following meeting:
© Unapproved minutes of May 1, 2023
o Unapproved minutes of May 5, 2023
STAFF RECOMMENDATION(s):
Board discretion
SUGGESTED MOTION(:
Motion to approve Board Minutes.
ATTACHMENTS:

Board Minutes

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
May 01, 2023
A regular monthly mee�ng of the Russell County Board of Supervisors was held on Monday, May 01,
2023 beginning at 5:00 pm with Execu�ve (Closed) Session followed by the regular mee�ng at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the mee�ng to order.
EXECUTIVE (CLOSED) SESSION
Mo�on made by Steve Breeding, second Oris Chris�an and duly approved by the Board of Supervisors to
enter into Execu�ve (Closed) Session to discuss legal maters pursuant to Sec�on 2.2-3711(A)(5)(7)(8) –
Legal Discussions concerning a Proposed Economic Development Project – Moss III and Proposed
Legisla�ve Ordinance.
The vote was:
Aye: Steve Breeding, Oris Chris�an, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea and Rebecca Dye

Nay:  None
APPROVAL TO RETURN TO REGULAR SESSION
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
Aye:  Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Chris�an
Nay:  None
CERTIFICATION OF EXECUTIVE ((CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call cer�fies that to the best of their knowledge (I) only public business
maters lawfully exempted from the open mee�ng requirements under the Virginia Freedom of

Informa�on Act and (ii) only such public business maters that were iden�fied in the mo�on(s) by which
the closed mee�ng was convened were heard, discussed, or considered in the mee�ng by the Board of
Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indica�ng the substance of the
departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the maters
heard, discussed, or considered during the closed mee�ng were pursuant only to the mo�on(s) by which
the closed mee�ng was convened, please signify by saying aye or yes.
Roll Call by the Clerk:
AYE:
Tim Lovelace
May 01, 2023
‘A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 01,
2023 beginning at 5:00 pm with Executive (Closed) Session followed by the regular meeting at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
EXECUTIVE (CLOSED) SESSION
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
enter into Executive (Closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(5)(7)(8) —
Legal Discussions concerning a Proposed Economic Development Project ~ Moss Iil and Proposed
Legislative Ordinance.
The vote was:
‘Aye: Steve Breeding, Oris Christian, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea and Rebecca Dye
Nay: None
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.
The vote was:
‘Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
CERTIFICATION OF EXECUTIVE ((CLOSED) SESSION
Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of
Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.
Are there any who believe a departure has taken place? Seeing none, if you agree that the matters,
heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which
the closed meeting was convened, please signify by saying aye or yes.
Roll Call by the Clerk:
AYE:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Chris�an
Nay:  None
Invoca�on by Jacob Musick, followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA
Mo�on made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
Acknowledgements
MAY 2023 PROCLAIMED AS OLDER AMERICANS’ MONTH
Mo�on made by Steve Breeding, second Oris Chris�an and duly approved by the Board of Supervisors to

proclaim the month of May 2023 as Older Americans’ Month.
The vote was:
Aye:  Steve Breeding, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca Dye
Nay:  None
PUBLIC HEARING HELD ON VDOT SECONDARY SIX-YEAR PLAN FY 2023/24 TO FY 2028/29
Pursuant to being adver�sed in a local newspaper for two (2) consecu�ve weeks, a public hearing was
held on the Virginia Department of Transporta�on Secondary Six-Year Plan FY 2023/24 to FY 2028/29.
The Chair opened the public hearing to comments.  Hearing none, the public hearing was closed.
PUBLIC HEARING HELD ON VDOT RESOLUTION OF THE ABANDONMENT OF RTE. 871 & RTE. 1211 &
RTE. 19/58
Pursuant to being adver�sed in a local newspaper for two (2) consecu�ve weeks, a public hearing was
held on the Virginia Department of Transporta�on Abandonment of Rte. 871 & Rte. 1211 & Rte. 19/58.
The Chair opened the public hearing to comments.
The following ci�zens spoke in opposi�on to the abandonment of Rte. 871 including:
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Nay: None
Invocation by Jacob Musick, followed by the Pledge of Allegiance to the Flag,
APPROVAL OF THE AGENDA
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the agenda as amended,
The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
Acknowledgements
MAY 2023 PROCLAIMED AS OLDER AMERICANS’ MONTH
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
proclaim the month of May 2023 as Older Americans’ Month.
The vote was:
Aye: Steve Breeding, Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton and Rebecca Dye
Nay: None
PUBLIC HEARING HELD ON VDOT SECONDARY SIX-YEAR PLAN FY 2023/24 TO FY 2028/29
Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was
held on the Virginia Department of Transportation Secondary Six-Year Plan FY 2023/24 to FY 2028/29.
The Chair opened the public hearing to comments. Hearing none, the public hearing was closed.
PUBLIC HEARING HELD ON VDOT RESOLUTION OF THE ABANDONMENT OF RTE. 871 & RTE. 1211 &
RTE. 19/58
Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was
held on the Virginia Department of Transportation Abandonment of Rte. 871 & Rte. 1211 & Rte. 19/58.
The Chair opened the public hearing to comments.
The following citizens spoke in opposition to the abandonment of Rte. 871 including:
Shirley Brown
Irene Sproles
Dari Hubbard
Peggy McGlothlin
Chris McGlothlin
Mr. Boiling with VDOT addressed the Board concerning this with the board members.
The public hearing was closed.
APPROVAL OF THE VDOT SIX-YEAR PLAN FY 2023/24 TO FY 2028/29
Mo�on made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the VDOT Six -Year Plan FY 2023/24 to FY 2028/29.
The vote was:
Aye:  Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL OF THE VDOT RTE. 19/58 ABANDONMENT
Mo�on made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the VDOT resolution for the abandonment of discontinued Rte. 19 Right of Way, Hansonville.
The vote was:
Aye:  Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian
Nay:  None
ABANDONMENT OF VDOT RTE. 1211 (TURKEY KNOB)
Mo�on made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to
approve a VDOT Resolution for the abandonment of Rte. 1211 (Turkey Knob).
The vote was:
Aye:  Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Oris Christian and Rebecca Dye
Nay:  None
OPPOSITION TO THE ABANDONMENT OF VDOT RTE. 871
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
oppose a VDOT resolution pertaining to  the abandonment of Rte. 871.
The vote was:
Aye:  Oris Christian, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
Presenta�on
Shirley Brown
Irene Sproles
Dari Hubbard
Pegey McGlothlin
Chris McGlothlin
Mr. Boiling with VDOT addressed the Board concerning this with the board members.
The public hearing was closed.
APPROVAL OF THE VDOT SIX-YEAR PLAN FY 2023/24 TO FY 2028/29
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the VDOT Six -Year Plan FY 2023/24 to FY 2028/29.
The vote was:
‘Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian
Nay: None
APPROVAL OF THE VDOT RTE. 19/58 ABANDONMENT
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the VDOT resolution for the abandonment of discontinued Rte. 19 Right of Way, Hansonville.
The vote was:
Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian
Nay: None
ABANDONMENT OF VDOT RTE. 1211 (TURKEY KNOB)
Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to
approve a VDOT Resolution for the abandonment of Rte. 1211 (Turkey Knob).
The vote was:
Aye: Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Oris Christian and Rebecca Dye
Nay: None
OPPOSITION TO THE ABANDONMENT OF VDOT RTE. 871
Motion made by Oris Christian, second David Eaton and duly approved by the Board of Supervisors to
oppose a VDOT resolution pertaining to the abandonment of Rte. 871.
The vote was:
‘Aye: Oris Christian, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None
Presentation
Dan Glass, Dante Rescue Squad addressed the board about lowering the age of  their junior squad
members to 13.
Ronald Passmore, Director Regula�on & Compliance Enforcement Division Office of Emergency Medical
Services also addressed the board concerning this request.
New Business
APPROVAL OF THE APRIL 13 & APRIL 11, 2023 MINUTES
Mo�on made by David Eaton, second Oris Chris�an and duly approved by the Board of Supervisors to
approve the April 03 and April 11, 2023 minutes and dispense with the reading thereof.
The vote was:
Aye:  David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay:  None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $2,400,620.29, including reoccurring and
withholdings.
The vote was:
Aye:  Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
Citizens Comment
The Chair opened citizens comment period.
Kelly McBride Delph, Russell County Public Library asked that the board consider appropriating
additional funds for salaries, supplies, etc. for the library.
Larry Hughes, Lebanon thanked the board for vo�ng no on the abandonment of Rte. 871.
The Chair closed ci�zens’ comment.
Acknowledgement
Deputy Noah Ball was recognized for receiving the American Red Cross Lifesaver Award for pulling a lady
from a burning home on February 08, 2022.
County Atorney Reports & Requests
APPROVAL OF IDA POLYCAP REVENUE BONDS – BOS MORAL OBLIGATION RESOLUTION
Mo�on made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the IDA Polycap Revenue Bonds - Board of Supervisors Moral Obligation Resolution.
Dan Glass, Dante Rescue Squad addressed the board about lowering the age of their junior squad
members to 13.
Ronald Passmore, Director Regulation & Compliance Enforcement Division Office of Emergency Medical
Services also addressed the board concerning this request.
New Business
APPROVAL OF THE APRIL 13 & APRIL 11, 2023 MINUTES
Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve the April 03 and April 11, 2023 minutes and dispense with the reading thereof.
The vote was:
‘Aye: David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Steve Breeding
Nay: None
APPROVAL OF GENERAL COUNTY INVOICES
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $2,400,620.29, including reoccurring and
withholdings.
The vote was:
Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
Citizens Comment
The Chair opened citizens comment period.
Kelly McBride Delph, Russell County Public Library asked that the board consider appropriating
additional funds for salaries, supplies, etc. for the library.
Larry Hughes, Lebanon thanked the board for voting no on the abandonment of Rte. 871.
‘The Chair closed citizens’ comment.
Acknowledgement
Deputy Noah Ball was recognized for receiving the American Red Cross Lifesaver Award for pulling a lady
from a burning home on February 08, 2022.
County Attorney Reports & Requests
APPROVAL OF IDA POLYCAP REVENUE BONDS ~ BOS MORAL OBLIGATION RESOLUTION
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the IDA Polycap Revenue Bonds - Board of Supervisors Moral Obligation Resolution.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL OF THE HIRING OF SPECIAL COUNSEL FOR THE MOSS III PROJECT
Mo�on made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve the hiring of special counsel for the Moss III Economic Development Project.
The vote was:
Aye:  Steve Breeding, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None
APPROVAL OF ADVERTISEMENT OF THE RUSSELL COUNTY OFF ROAD RECREATIONAL VEHICLES
ORDINANCE
Mo�on made by David Eaton, second by Steve Breeding and duly approved by the Board of Supervisors
to advertise the Off-Road Recreational Vehicle Ordinance.
The vote was:
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
County Administrator Reports & Requests
APPROVAL OF ARPA FUNDING FO R THE CPRHA
Moton made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the Cumberland Plateau Regional Housing Authority ARPA funding -Concerning Regional
Housing Need Assessment.
The vote was:
Aye:  Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None
EMS RESOLUTION FOR DANTE RESCUE SQUAD’S OPERATIONAL EXEMPTION DENIED
Mo�on made by Steve Breeding, second Oris Chris�an and duly approved by the Board of Supervisors to
deny a request for an EMS Resolution concerning Dante Rescue Squad’s Operational Exemption.
The vote was:
Aye:  Steve Breeding, Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Tim Lovelace
Nay:  None
APPROVAL OF THE FY 2024-2025 COMMUNITY SERVICES BOARD CONTRACT
Steve Breeding
Highlight
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
APPROVAL OF ADVERTISEMENT OF THE RUSSELL COUNTY OFF ROAD RECREATIONAL VEHICLES
ORDINANCE
Motion made by David Eaton, second by Steve Breeding and duly approved by the Board of Supervisors
to advertise the Off-Road Recreational Vehicle Ordinance.
The vote was:
‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
County Administrator Reports & Requests
APPROVAL OF ARPA FUNDING FO R THE CPRHA
Moton made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the Cumberland Plateau Regional Housing Authority ARPA funding -Concerning Regional
Housing Need Assessment.
The vote was:
Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
EMS RESOLUTION FOR DANTE RESCUE SQUAD’S OPERATIONAL EXEMPTION DENIED
Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
deny a request for an EMS Resolution concerning Dante Rescue Squad’s Operational Exemption.
The vote was:
‘Aye: Steve Breeding, Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Tim Lovelace
Nay: None
APPROVAL OF THE FY 2024-2025 COMMUNITY SERVICES BOARD CONTRACT
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the FY 2024-2025 Community Services Board Contract.
The vote was:
Aye:  Tim Lovelace, Steve Breeding, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian
Nay:  None
APPROVAL TO TRANSFER A SURPLUS VEHICLE TO THE CLEVELAND FIRE DEPARTMENT
Motion made by Carl Rhea, second Oris Christian and duly approved by the Board of Supervisors to
transfer a surplus vehicle to the Cleveland Fire Department.
The vote was:
Aye:  Carl Rhea, Oris Christian, Steve Breeding, David Eaton, Lou Wallace, Rebecca Dye and Tim Lovelace
Nay:  None
APPROVAL OF THE ANNUAL COMMUNITY DISPOSAL CONTAINERS/TIPPING FEE WAIVERS
Motion made David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve the Annual Community Disposal Containers/Tipping Fee Waivers.
The vote was:
Aye:  David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou Wallace
Nay:  None
The Chair adjourned to reconvene on Monday, May 22, 2023 at 6:00 pm.

Clerk of the Board                                                  Chairperson
Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to
approve the FY 2024-2025 Community Services Board Contract.
The vote was:
Aye: Tim Lovelace, Steve Breeding, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian
Nay: None
APPROVAL TO TRANSFER A SURPLUS VEHICLE TO THE CLEVELAND FIRE DEPARTMENT.
Motion made by Carl Rhea, second Oris Christian and duly approved by the Board of Supervisors to
transfer a surplus vehicle to the Cleveland Fire Department.
The vote was:
‘Aye: Carl Rhea, Oris Christian, Steve Breeding, David Eaton, Lou Wallace, Rebecca Dye and Tim Lovelace
Nay: None
APPROVAL OF THE ANNUAL COMMUNITY DISPOSAL CONTAINERS/TIPPING FEE WAIVERS
Motion made David Eaton, second Oris Christian and duly approved by the Board of Supervisors to
approve the Annual Community Disposal Containers/Tipping Fee Waivers.
The vote was:
‘Aye: David Eaton, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou Wallace
Nay: None
The Chair adjourned to reconvene on Monday, May 22, 2023 at 6:00 pm.
Clerk of the Board Chairperson
May 22, 2023
A reconvened mee�ng of the Russell County Board of Supervisors was held on Monday, May 22, 2023 at
6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the mee�ng to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Chris�an
Lou Wallace
Lonzo Lester, Clerk
Vick Porter, Deputy Clerk
Ka�e Paton, County Atorney
Absent:
None
APPROVAL OF THE AGENDA
Mo�on made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
Aye:  David Eaton, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, Oris Chris�an and Rebecca Dye
Nay:  None
PUBLIC HEARING HELD ON THE RUSSELL COUNTY ATV ORDINANCE
Pursuant to being adver�sed in a local newspaper for (2) two consecu�ve weeks, a public hearing was
held on the Russell County Off-Road Recrea�onal Vehicles Ordinance.  The Chair opened the public
hearing to comments. Hearing none, the public hearing was closed.
APPROVAL OF THE RUSSELL COUNTY ATV ORDINANCE
Mo�on made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the Russell County Recrea�onal Vehicle Ordinance as amended.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Chris�an
Nay:  None
May 22, 2023
reconvened meeting of the Russell County Board of Supervisors was held on Monday, May 22, 2023 at
6:00 pm at the Russell County Government Center in Lebanon, Virginia.
The Clerk called the meeting to order.
Roll Call by the Clerk:
Present:
Tim Lovelace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian
Lou Wallace
Lonzo Lester, Clerk
Vick Porter, Deputy Clerk
Katie Patton, County Attorney
Absent:
None
APPROVAL OF THE AGENDA
Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve the agenda as amended.
The vote was:
‘Aye: David Eaton, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, Oris Christian and Rebecca Dye
Nay: None
PUBLIC HEARING HELD ON THE RUSSELL COUNTY ATV ORDINANCE
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Russell County Off-Road Recreational Vehicles Ordinance. The Chair opened the public
hearing to comments. Hearing none, the public hearing was closed.
APPROVAL OF THE RUSSELL COUNTY ATV ORDINANCE
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to.
approve the Russell County Recreational Vehicle Ordinance as amended.
The vote was:
Aye: David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian
Nay: None
PUBLIC HEARING HELD ON THE FY 2023/2024 BUDGET
Pursuant to being adver�sed in a local newspaper for (2) two consecu�ve weeks, a public hearing was
held on the Fy 2023/2024 Budget.  The Chair opened the public hearing to comments.
Kelly M. Delph, represen�ng the Rotary Club and the Russell County Community Orchestra asked that
the BOS consider a match for a grant that would place outdoor musical instruments in Honaker and
Lebanon.  Castlewood would be considered later when a suitable loca�on could be found.
The Chair closed the public hearing.
New Business
Budget Workshop
The County Administrator discussed various budget issues with the Board.
APPROVAL OF A CSA SUPPLEMENT IN THE AMOUNT OF $53,196.19
Mo�on made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a CSA Supplement Alloca�on of $53,196.19 as requested.
The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Chris�an
Nay:  None
The Chair appointed David Eaton and Steve Breeding to a commitee for the purpose of doing a
feasibility study on Laurel Bed Lake.
The Chair adjourned the mee�ng.

Clerk of the Board                            Chairperson
PUBLIC HEARING HELD ON THE FY 2023/2024 BUDGET
Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was
held on the Fy 2023/2024 Budget. The Chair opened the public hearing to comments.
Kelly M. Delph, representing the Rotary Club and the Russell County Community Orchestra asked that
the BOS consider a match for a grant that would place outdoor musical instruments in Honaker and
Lebanon. Castlewood would be considered later when a suitable location could be found.
‘The Chair closed the public hearing,
New Business
Budget Workshop
The County Administrator discussed various budget issues with the Board,
APPROVAL OF A CSA SUPPLEMENT IN THE AMOUNT OF $53,196.19
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve a CSA Supplement Allocation of $53,196.19 as requested.
The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian
Nay: None
The Chair appointed David Eaton and Steve Breeding to a committee for the purpose of doing a
feasibility study on Laurel Bed Lake.
The Chair adjourned the meeting.
Clerk of the Board Chairperson
                                                  Board of Supervisors                         Action Item B-2 

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
    Meeting: 6/5/23      6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Approval of Expenditures
Request approval of the County’s May 2023 Monthly Expenditures:
STAFF RECOMMENDATION(s):

County’s May 2023 Monthly Expenditures are in compliance with budget and operational services.
SUGGESTED MOTION(s):
Motion to approve County’s May 2023 Monthly Expenditures.
ATTACHMENTS:
• May 2023 Monthly Expenditures
Board of Supervisors Action Item B-2
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 6/5/23 6:00 PM
Approval of Expenditures
Request approval of the County’s May 2023 Monthly Expenditures:
STAFF RECOMMENDATION(s):
County’s May 2023 Monthly Expenditures are in compliance with budget and operational services.
SUGGESTED MOTION(s):
Motion to approve County’s May 2023 Monthly Expenditures.
ATTACHMENTS:

May 2023 Monthly Expenditures

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
pogo 5/32/2023 A/P CASH REQUIREMENTS PRE-LIST COMPANY #00 FUND#GL00 PACE ot
DUE DATE W.pa7e vexnon nworce cuass __sxoss mur. NEP aNOUNT 6/4 Accoust Bot
6/08/2023 “4/25/2023 Joaeis AEX ENTERFRIGES 77050 25200 Biz.00° s100-051020-540- =~
6/05/2023 $/03/2023 002615 AeA ENTERPRISES 77927 32098 $2195 4i00-osz020-s4i0- = =
6/05/2023 5/03/2023 002615 Aen ENTERORISES 77528 265.00, 265100 4100-031020-5ax0- ==
6/08/2023 $/o3/2023 Oo2eis AeA ENTERPRISES 77929 552.85 $2.88 a1oo-osioz0-saz0- =>
6/05/2023 3/18/2023 002615 Aah ENTERPRISES 78030 309.70, 305170 4200-03z020-54x0- = =
2112/50, 4,112150 +
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823.00 813100 ¥
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6/05/2025 5/15/2025 004962 AMAZON CRETTAL iFCW-DYiG-KUPH 53.50- 59.90- 4200-072040-5605- =
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6/os/2023 4/: oase2 AMAZON CAPITAL 04382023 a0 2,510184 a,310!6¢ <ica-o7s010-sati- =
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6/0s/2023 4/26/2023 004se2 AMAZON CAPITAL, 04182023 io Eres 52135 Maoa-ovso1e-ss07- ==
2,045.68 2,845.63
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6/05/2023 2/29/2023 004947 APPALACHIAN CoM 35292 277512.00 17/512:09 “s100-os¢020-8028- ==
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6/05/2023 5/12/2023 003016 ARCUATE MANUFAC cIW227512, ase.14 feet 6100-oaza00-saaa- =~
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6/05/2023 6/05/2023 001177 CAMPBELL PETIT NAR-JUNE 2023 500.00 $00.00 en00-o1s010-s002- ~~
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€/os/2023 3/26/2023 000138 DOMINION OFFICE 152455 55147 55.47 al00-o4z090-seor- ==
6/08/2023 4/13/2023 000198 DOMINION OFETCE iss054 208123 204123 aioo-o1z0n0-sa0n- =
705/203 4/25/2003 000138 DOMINION OFeICE 153363, 35.78 5.78 4u00-032090-sa02- ==
6/08/2023 $/19/20a3 600138 DOMINION OFeicE 54012, ele 362.76 A200-032090-sa03- >
6/08/2023 §/24/2023 000398 DOMINION OFFICE 184199 27.99 27199 4a00-o21060-$402- =
6/05/2028 3/16/2023 600396 DOMINION OFFICE 153935 er Galea #ieocoazaso-seon- ==
3,134 /66
3,abalee ©
sapos 5/31/2023,
~e/o5 (2033
6/05/2023
6/05/2028
6/08/2023
6/08/2023
6/05/2023
5/08/2023
6/08/2023
6/08/2023
5/08/2023
5/08/2023
5/05/2023
6/08/2023
5/05/2023
5/05/2023
6/08/2023
6/08/2023
6/05/2023
6/08/2023
6/08/2023
6708/2023
5/05/2022
5708/2029
6708/2023
6/05/2023
6/08/2023
5/05/2023,
5/05/2023,
6/05/2023
6/05/2023,
5/05/2023
6/05/2023
6/08/2023
6/08/2023
6/05/2023
6/08/2028
6/08/2023
6708/2023
6/08/2023
“ertja0as
6/05/2023
4/26/2023
‘S/o1/2023
Syony2023
B/afae23
5/16/2023
5/11/2023
5/08/2023
3/23/2023
5/22/2023
5/28/2023
5/25/2023
4/11/2028
anapae2a
4/20/2003
Byz/2023
5/25/2023
apar/203
5/16/2023
e/a7/2023
4/19/2023
271972023
5/25/2023
5/28/2023
5/25/2023
5/25/2023
5/25/2023
5/25/2023
5/25/2023
5/25/2023
4/02/2023
5/03/2023
5/25/2023
5/25/2023
5/22/2023
4/27/2023
5/39/2023
732/202
A/P CASH REQUIREMENTS PRE-LIGT COMPANY 2-001 PONDEAIO0 moe 3
‘vewmoR. woree GLASS __cnoss sue mer mou? g/1_accous B08
364989 DOMISTEEAN Sih 4135 250-00 50.00 ei0d-09e010-3033- =
80.09, 830.00 +
004666 ENTERPRISE FLEE 06052023 2,434.98 2.434032 4200-022010-5408- =~
2145438 2494.98 +
01020 FeRGusoN merEap 3096278-3 2435%87 31928187 “erco-opson0-eo29- =
‘So1020 FERGUSON ENTERD 3696276-4 3326 Saslae Eieo-oseoa0-e028- >
DoLo20 FERGUSON EOTERP s556868 4,021.98 4,623.4 Goo-osaoie-soas- >=
01620 FERGUSON SMIERP 4627235, 382.08 Selo 4100-0seoae-s029- ==
6,755.63, e188 a ©
0144s FISHER AUTO PAR 397-290128 66.20 6130 <200-ces020-sao2- = -
Goress PISHER AUTO PAR 402-568753 8.60 alge ¢acocoazoz0cseo8- =
Goxees FISHER AUTO PAR 397-259788- 25.30 28130 <iag-ovioe0-sso0- = =
Gores PISHER AUTO PRR 397-290023, Bis i338 Goe-ossoas-si0n- ==
2044s FISHER AUTO PAR 403-286088 205/70 108176 éiao-oezeoo-sar3- >
Goiees PISHER AUTO PAR 397-290000 39.73 Sei79 uod-osneag-seoe- =
201663 FISHER AUTO PAR 397-290881, per 34122 Atoqcoezena-saoe- ==
si2’s6 312.38»
000238 F000 ery 0132023 34.30 34130 anog-o11010-s413- =~
(00239 Food CITY 4132023 20185 ialas f1o0-oa1020-se09- ==
53.35 53.15 +
003676 GENTRY LOCKE A 213040//086 2,470.00 2,470.00 4100-011010-3002- =~
Soseve GaNiRY Locks AT 913771 //038 2/6400 2/40,00 aiso-o1le10-se02- ==
5)120.00 S0a20.00 +
‘01862 GREAT AMERICA 1 24130428 140"00 140100 4100-0316z0-ser- =~
340.00, 140100 +
008037 HOFFUAN & HOFEU 672545 3,245.00 38,245.00 "e100-os¢010-8029- =
000208 HOMER TIRE SE 300540 3000 0120 "4190-042600-5408- =
3ele0 3ol00 +
00234 RursaN’s TERE 04372023 CHER aesiee 208180 “eroo-ozz020~sex5- =
desea Losiee »
cose6s mimovarsve TecH 3724 98.00 ‘8100 s100-o9¢010-7061- –
Sesaee nmovarive Tecu 3725 00.08, 00108 eieonoseno-70ex- >
Ge3eee movarive Tacx 3776 2,287 /88 2,20780 {ieo-eizsa0-a002- >
Goaese sxxovaTive TecH 3775 2! 962150, aigease <ieocoaz3eo-saa2- =
Soseee sumovarive Teen 3779 ine"ea iielog ticocoazace-7002- 2
Goaeee ZHNOVATIVE TECH 3700 375.00, 375108 ¢i00-onzsaq-3002- ==
Goaese sxovarive eon 3783 262’50, 2ealse, fico-oiz300-3002- =
Gosese ZxNovarve Tuck 3782 1250 322186 <1oo-oiz300-3002- =
Coseee ruNovAnruE TECH 3785 is0/00, asa’0c £100-012300-3002- >
003866 ZKNOVATIVE TECH 3793, 225100, 235100 4i00-012300-3002- =
1,260°00 7,180.00 +
000331 A STREET & AS 25 752/310123 752/3101234100-o9s010-8028- =~
952/310.23 782,310.23 +
003621 Gt. KELLER & A 9208009135 sea’s0 64.50 4100-042400-sa01- =~
see '80 aeelge +
04944 TACKSON OLENA 05252023 i00"00 180:00 a100-o2z010-sais- =
daol0e 180100 «
03567 gomt DEERE FINA 05252023 set) 26.19 srbo-o32020-sa08—
assis a68.13 +
009985 soNES wercuBLs 05222023 241,215.00 21,215.00 a100-oaso10-seoa- =~
22/2150 21,218.00 +
000353 KEGLAY seavice 39756 iaalse 11a!so a1g0-o22010-se1s-
500353 Kecuex Genvice 0309 Eras fasias Glog-eaaoao-seos) >
booass KEsuey SeRvice 39939 20.00 ‘2el00 atog-oste20-seos- >=
peso 5/32/2023
Due
6/05/2023
6/95/2023
6/05/2023
6/05/2023
6/05/2023
esos/2023
6/05/2023
5/05/2023
6/05/2028
s/0s/2023
6/98/2023
5/05/2023
6708/2023
6/08/2023
5/05/2023
5/05/2023
6/05/2023
5/08/2023
6/08/2023
5/05/2023
6/05/2023
5/05/2023
6/08/2023
6/08/2023
6/08/2023
6/08/2023
6/05/2023
5/08/2023
6/08/2023
6/08/2023
6/08/2023
5/05/2023
5/05/2023
5/08/2023
6/05/2023
6708/2023
“apigjacas
5/08/2023
5/23/2023
ayaspaa23
5/19/2023
6/13/2023
4/20/2023
‘syon/2023
6/05/2023
5/23/2023
s/izpr023
5/02/2023
5/04/2023
s/22/2023
4/17/2023
4713/2023
5/23/2023
s/o2/z023
5/13/2023,
s/o1/2023
s/21/2023
5/16/2023
s/rz/2023
5/12/2023,
5/12/2023
5739/2093
5/32/2023
5/32/2023
5/32/2023
5/22/2023
5/32/2023
5/3/2023
5/12/2023
5/12/2023
5/12/2023,
3725/2023,
vewor
oases
0025s
oases:
005054
o0asee
oasis
003387
oases
beaz7s
03129
09313
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SiRBTLLY AUTO
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GaRDIENT eINaNe
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2/2 CASH REQUIREMENTS PRE-LIST COMPANY #-002
Sense
a510:709722
24785202
or2i2023,
osz02023
6332023,
assoo2s7a-2
YaR-TUNE 2029
9031
268
ezers2ii66
67662
a943-200724
08232023
2ioeeTea367
or7sis2
osa12023
a7e-su012sse08
3eorsses
3e0ec0se
3eoeon9s
3eoe0255
Bene0a0s
3eoa0az
Seososes
Seoscese
Beosoes?
Baosocas
1
FowDee100 pace 4
ROSS Meer. _ MET AMOUNT G/u_accous ot
0.00 $0.00 a100-o91020-seas- ~~
233035, ganas +
40-00, fo1G0 ¢200-o1z010-s401- ==
95.52 95182 a1go-o73010-3002- ==
95.52 pera
600.08 600.00 “4100-072010-sa13- =~
600-08, 500100 +
93.87 1187 6200-011010-Ss01- ==
aie? ais? +
350/00 950-00 4200-o73010-54x3- ==
880.00 50100 +
2,105.38 2.108138 4200-032020-7003- ==
730.00 790100 S200-03s020-7003- ==
2,095.38 2,698.38 *
iieze.00 iieaelo9 sao0-ons0x0-2008- =
3826/00 dlege’oo «
233.37 335139 «100-osso20-se08- =~
2aala7 ala +
2,000:00 4,000:00 ¢e0-0n2200-s006- =
3on0 "00 regalo +
ien"08 e208 “«nao-osz020~seo8- =
preery Gsslis sugocasiezo-7003- =>
36.22 Suela2 +
2,667.85 1,267.23 é1oo-o22020-seas- =
i6s9.85 iser‘as «
i139 Sa’s8 “a1o0-o2zone-sens- ==
Erery 25198 Sieo-oz0ia-sais- >=
ais? 43.57 «
39:33 35113 “aneo-oasoae-saor- =~
30113 301 +
5,335.00 5.295100 a100-oss010-8028- ==
26,050.00 26/0810 4l00-eseou0-e028- ==
3344s "00 Si laas.o0 *
11556.60 B/S58.60 4x00-073010-saiz- =~
3556-50 21386160 «
350/00, 360/00 "¢200-032020-5202- ==
350700, igoloa +
499.95 425185 “«tao-cesoz0-szr- ==
459.95 459.95 +
ease 202’5 <no0-gs2020-3005- =
is6’30 esis eiga-azzoa0-seo1- =>
20056 00’S €100-051020-3003- =
fos’39 e938 eigoceauza-so0s- ==
ie is, Lis.1s €1go-052080-3008- =
255.27 253.17 sigocouz0i0-3005- ==
e703 70a 4100-021020-3008- =
ce $6187 aie0-osao10-se0- =
Sela 36181 Gioo-o2zoio-sais- ==
288.17 258.17 aloo-o1zese-saoi- >=
sels iSels9 aioo-eszoso-soos- =
2403 ‘ba’03 to0-ossox0-seon- ==
25.09 39109 aioo-osioz0-3008- ==
Press essa tioocoazoro-sais- >>
2,591.82 2,591.62 +
aposa 5/32/2023 A/P CASH REQUIRENENTS PRE-LIST COMPANY #-00L — FUNDH4L00 moe 5
DUS DATE _pY.DATE. venron mevores CLASS ___Gxoss Mer. ___ Wer wou g/t Accouve B08
2/05/2023 “4/29/2023 04S) ROE TOF WATER 18006345-00 2, 640-22 Era07id ALO0NODHOIO-8029- ~~
21640132 aleaolza +
6/05/2023 $/24/2023 000669 RUSSELL COUNTY MAY 23 WeTP 2 Fig00.6s 71800164 4200-00z020-8025- =
5/05/2023 $/20/2023 op0se3 RUSSELL COUNTY MAY-23, i 3740700 7340100 4aa0c09s030-830- =
28184064 as/sa0.63 +
6/05/2023 $/05/2023 900594 Sam’s cLUB/GECR 05052023 653.66 es2.66 €200-094020-7062- =
£/os/adea 5/05/2022 00089¢ SAM’S CLUB/GECR 05052023 peel 3021 4200-09@020-7063- = —
696.77, 636.7 +
6/05/2023 6/95/2029 008017 SCORT HERBERT W MAR-JUNE 2023, 833-00, $23.00 4200-023020-1008- =~
b33-06 aascea +
G/os/2023 5/16/2023 003360 saRwraL ostez023 else boise «zoo-oazoao-saas~ ==
$/0s/2023 5/26/2023 oosseo SuereL oszeanas ele ibolde fiaocgaaaze-s2os- >=
6/05/3023 §/46/2023 bosse0 SHeNTES, osiea023 ie as Ygelas Gie-oaaoz0csz0s- 2
S/os/aes 4/25/2023 Gesse0 SuswreL prevereey 7138 ola uessesaeze-sas- >
€/os/a0z3 5/23/2023 003380 SHETEL o3222023- 145-68 ausise eiga-ossoso-seas- =
6/05/2023 5/28/2003 003960 SHENTEE Ssasac2 2e0l40 daolas 
Sencar Seen +
6/05/2023 5/12/2029 00109 surmins auacTRo 32722487 Ta86 ‘alas 4100-042020-s407- =~
G/os/aoas 3/22/2029 oois0s SHIELDS ELECTRO BP222450 a37 Galsy dtog-eaasz0-seor- =
anes ties
/0s/2023 6/25/2023 001298 SIGN SHOF OF SO 4040 645"00 bag100 4100-os4010-8032- =
645-00 £43.00 ¥
6/05/2023 1/24/2023 004811 SIGNALSCAPE INC 16 faeae 536.92 “aroo-o31020-sa08- =~
36.32 Tie 32 +
6/05/2023 5/02/2023 008720 SKANSKA USA SUT 2220802-35 27,139.00 s2,1a9100 “4190-p9s0x0-0028- =~
39,439.00 371138.00
6/05/2023 4/12/2023 002550 souTHWEST SHRED 28861 2000700 1900/00 sxo0-oazaoo-sane- =
6/08/2023 $/17/2023 003700 souTuwEST VA ve 152389 3322-28 a’321124 so0-oaso20-seca- =
5/05/2023 6/10/2023 002700 SOUTHWEST YA VE 152432 reer) 4a '40 G200-0sz020-se0s- =>
9,752.56 0,732.64 ©
6/08/2023 §/26/2023 002562 STERICYCLE Tuc 6003945343 Dales dries “«1ao-ozagso-seon- =~
6/0s/2023 §/16/2023 002562 sTaRrcyCLE INC 5003845343 29.72 29.72 4u00-cxz010-seo1- =
G/os/2023 8/48/2023 Oo2s62 StERICYCLR INC s0039453¢3 39.72 2ei72 au00-ciz0s0-seod- ==
6/08/3023 $/18/2023 002562 STERICYCLE THC 6003945343 23.72 29.72 si0g-o12130-s401- =~
2/05/2023 4/48/2023 oo2se2 STERICYCLE TNC 6003753663 30.24 Soe a10g-o2i060-sanl- ==
6/08/3023 4/19/2023 002562 STeRrcverE INC 5003753663 iyi Grol Sioo-orz010-seot- ==
G/os/2022 4/19/a0a3 eoases Sreeicveue Inc 6003753603 aren H7lol aoo-euz0so-sanz- >=
6/05/2023 4/19/2023 Oo2se2 STERICYCLE INC 6003753663 17102 Yilo2 atoo“ouanso-ssos- ==
265130 368.30 +
6/05/2023 $/25/2023 002029 SxEENE FasDA 05252023 18139 e199 "anc0-ox2090-saox- =~
6/05/2023 7/12/2023 008058 TAMPA TAIKO ULC 07122023 a0 500.00 £00180 atoo-o730x0-S423- =~
£00109, 660109 +
/0S/2022 $/12/2022 002658 TER KOR DEPOT 05322022 rere 452 4100-0a3020-sa07- ==
$/0s/2023 $/32/2023 Deaeoe Tux HOME DEPOT 05122023 423.00 4ioleo a1peba2a0g-sa07- >
503.98 Soa.et *
6/05/2023 4/30/2023 000366 THR UEBANON NEW 04302023 5e0-86 Be0.8s 4200-onz0r0-3007- =
G/os/acaa 4/30/a0a3 00266 Ti LEBANON Nix 09302023- 36.80 Seiso azee-oiseaa-a007
6/05/2023 6/05/2023 000365 TuE LanANoa SEW 06052023 20 3400 Béloo aiooco701o-sau- >
wails 33136 «
6/05/2023 6/12/2023 003513 THE SHERNIN-WIL 9114-1 287735 207115 4200-072040-s600- =~
207.35 267.45 ©
6/05/2023 5/05/2023 002880 Tom OF CUEVELA £29 FIREWORKS 500/00, 500106 4100-092000-soss- =~
500.08 500-00 +
apes 5/32/2023 [a/P CASH REQUIRREENTS PRE-LIST COMPANY #-002  FUNDEGIC0 Pace 6
DUE OATS niW.oATS vENDOR worce guass _caoss we. eT awOUNT G/t ACCOUNT B08
3/05/2023 "5/22/2025 900600 TORN OF HORARER 05222023 ‘300.00 ¥eo.00 4100-091000-5099- =
500.00, 500.00 ©
c/os/2023 4/20/2023 002132 TREASURER OF VI 04202023 20.00 0.00 <200-035030-3001- -
6/08/2023 5/10/2023 002133 TREASURER OF VI 05102023 30.00 2eleo su0d-aasea0-s001- =
60.00 60.00 +
6/08/2023 4/20/2029 000700 TRE CITY SUSIE AR32472 x0 27328, 479/28 “«100-073010-3002- =~
in3i28 prerag
6/0s/2023 4/21/2023 004676 ULTRA BRIGHT LE w154759 263196 268.96 s1¢0-o91020-sae- =~
268.96 268.36 *
e/os/2023 5/23/2023 003968 wezvresr coRZOR 1750067237 press $4188 4100-o3020-3008- =~
G/os/a0as $/a3/203 oases uxreTReT ConpoR 1730067269 pried 15’s8 Sieo-ossozo-soos- >=
7/05/2023 $/23/2023 003965 UMIEIRST ConPOR 1730067273 25.38 35.28 Sieo-oaso20-s008- ==
Ses eles +
6/0s/2023 5/26/2023 00758 wanuAcs euRKITO 135213, 132128 132124 si00-o710@0-5613- ==
ere iaalae +
6/05/2023 $/25/2029 008278 WELLS FARGO VEN 107263338 18105, 356105 “atoo-onnoz0-s005- =~
isal08 iselos +
49/05/2023 §/23/2023 000837 WEX RUTERRISS 89335087 37,247.96 37,247198 "4200-092020-5408- =
27207 °36 371247196 +
6/05/2023 $/25/2023 002569 WHITE CRYSTAL 05252023 20.88, 20188 4s00-o22080-se0n- ==
doles Zolea
6/0s/a023 $/02/2023 000219 XPRESS LUBE BOUINOX fe155 ‘sn00-o32020-s4g8- =~
48.59 .
TOTAL FOR DOE DATE 6/05/2023 2,089,066.21 1,053,064.32
TOTAL BOE POR FOND- 4100 3059/06¢.11 3, 058,084.32
Apps 5/31/2023 A/D CASH REQUIREMENTS BRE-LIGT COMPANY #002 FUNDEGIII. pace 7
Due DATE ow.pars vapor swoxce cuAss ___gmoss marr. __NET AMOUNT g/t accourt Bo
G/05/a023 ~S/x0/2023 Dozele LE Tesaezce peer Geu15  4231-047400-5407~ -
preety peerag
TOTAL FOR DUE DATE 6/05/2022 presets peers
TORRE BUR FoR FuND- 4222 263/13 presets
appso 5/31/2023,
DUE DAE DWV.DATE VENDOR pvorce cass
6/05/2023 5/18/2023 004962 HAEON CABETAL iPCw-DYi6-KPI
6/05/2023 5/22/2023 000082 VERTZON asz220a3
TOTAL FOR DUE DATE 6/05/2023,
TOEKE DUE FoR FOND- 4039,
[Now-DIRECT. DEPOSIT
Duneer DEPOSIT
B-Payable Total
ca
201
on
2,089, 608
Ross ner
ar
ery
a
2,089, 608.72
A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-002
ommeasas
NET AMOUNT 6/1, accoUTE
3
cy
20h
2,059,608
an
3
8853-003990-5407~
638-003950-5203-
Board of Supervisors  Action Item:  B-3
137 Highland Drive Presenter: Chairperson

Lebanon, VA 24266
    Meeting: 6/5/23        6:00 PM 

Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
  Board Appointments 

RC Library Board
Yvonne Dye     3-Year Term        June 30, 2023
Susan Breeding                            3-Year Term        June 30, 2023
RC Department of Social Services (DSS)
Brian Ferguson                  4-Year Term               June 30, 2023
Sharon Owens                    4-Year Term                 June 30, 2023
RC Public Service Authority (PSA)
Thomas Tignor                            4-Year Term        June 24, 2023
Staff Recommendation:
Presentation – Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
Various
Board of Supervisors
137 Highland Drive
Lebanon, VA 24266
Meeting: 6/5/23
6:00 PM
Action Item: B-3
Presenter: Chairperson
Board Appointments
RC Library Board
Yvonne Dye 3-Year Term
Susan Breeding 3-Year Term
RC Department of Social Services (DSS)
Brian Ferguson 4-Year Term
Sharon Owens 4-Year Term
RC Public Service Authority (PSA)
Thomas Tignor 4-Year Term
Staff Recommendation:
Presentation — Informational Only.
Suggested Motion:
Board Discretion.
ATTACHMENTS:
Various
June 30, 2023
June 30, 2023
June 30, 2023
June 30, 2023
June 24, 2023
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Board of Supervisors  Action Item D-1 – D-12
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
                 Meeting: 6/5/23         6:00 PM 

County Administrator Reports & Requests
The County Administrator Reports & Request for June 2023:
REPORTS


Steve Dye – Russell County Sheriff Resignation………………………………….D-1


DEQ Report - Clinch River CCR Surface Impoundment Pond 1 & Pond 2 –


Permit #620 & #624………………………………………………………………………D-2


Bristol Transportation District Regional Improvement Board……………………D-3


VDOT Monthly Road System Report……………………………………………………D-4


VACO Legislative Summary……………………………………………………………D-5


REQUESTS


VDOT Resolution to Dismiss Petition for Abandonment of Rte. 871…….…….D-6


VDOT Request for Abandonment of Pedestrian Footbridges - FB9000-

Route 640 Pedestrian Footbridge over Clinch River; FB9002-Route 723

Pedestrian Footbridge over Clinch River………………………………………………D-7


BOS FY 2023/24 County Budget Meeting Date………………………………………D-8


Virginia Supreme Court Declaration of State Holiday – July 3rd, 2023…………D-9


BOS July 2023 Regular Board Meeting Date………………………………………D-10


CPRWMA Disposal & Solid Waste Transportation Contract……………………D-11


Resolution Supporting Temporary Closure of Route 687 for Bridge


Replacement………………………………………………………………………………D-12
STAFF RECOMMENDATION(s):
Board Discretion.
SUGGESTED MOTION(s):
Board Discretion.
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
http://www.russellcountyva.us/
http://www.russellcountyva.us/
Board of Supervisors Action Item D-1 - D-12
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266
Meeting: 6/5/23 6:00 PM
County Administrator Reports & Requests
The County Administrator Reports & Request for June 2023:
REPORTS


Steve Dye — Russell County Sheriff Resignation.


DEQ Report - Clinch River CCR Surface Impoundment Pond 1 & Pond 2 —
Permit #620 & #624.


Bristol Transportation District Regional Improvement Board


4, VDOT Monthly Road System Report.

VACO Legislative Summary.

REQUESTS


VDOT Resolution to Dismiss Petition for Abandonment of Rte. 871…


VDOT Request for Abandonment of Pedestrian Footbridges - FB9000-
Route 640 Pedestrian Footbridge over Clinch River; FB9002-Route 723
Pedestrian Footbridge over Clinch River.


BOS FY 2023/24 County Budget Meeting Date…


Virginia Supreme Court Declaration of State Holiday — July 3", 2023


BOS July 2023 Regular Board Meeting Date… .D-10


CPRWMA Disposal & Solid Waste Transportation Contract. .D-14


Resolution Supporting Temporary Closure of Route 687 for Bridge
Replacement. .D-12


STAFF RECOMMENDATION(s):
Board Discretion.
SUGGESTED MOTION(s):
Board Discretion,
Russell County Government Center
137 Highland Drive « Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
RUSSELL COUNTY SHERIFF’S OFFICE
79 Rogers Avenue                                                                     Phone (276) 889-8033
Lebanon, VA 24266              [email protected]           Fax: (276) 889-8203
                                                   Steve Dye, Sheriff 

May 31, 2023
The Honorable Michael L. Moore
Circuit Court Judge
Russell County Courthouse
Lebanon, Virginia 24266
Your Honor,
The purpose of this letter is to inform you that I will be retiring from my position
as Sheriff of Russell County at the end of the day, June 30, 2023.
It has been an honor to serve the citizens of Russell County for the past 36 years
and 8 months. I thank God for every day that he has allowed me to be a member of
the Russell County Sheriff’s Office.
I have spoken with my Chief Deputy, Bill Watson, who is aware of the provisions
set forth in the Code of Virginia and is willing and capable of assuming the
position as Sheriff of Russell County, Virginia in order to finish out my term.
Thank you for your consideration.
Sincerely yours,
Steve Dye
Sheriff
SLD/rco
RUSSELL COUNTY SHERIFF’S OFFICE
79 Rogers Avenue Phone (276) 889-8033
Lebanon, VA 24266 [email protected] Fax: (276) 889-8203
‘Steve Dye, Sheriff
May 31, 2023
The Honorable Michael L. Moore
Circuit Court Judge
Russell County Courthouse
Lebanon, Virginia 24266
Your Honor,
The purpose of this letter is to inform you that I will be retiring from my position
as Sheriff of Russell County at the end of the day, June 30, 2023.
It has been an honor to serve the citizens of Russell County for the past 36 years
and 8 months. I thank God for every day that he has allowed me to be a member of
the Russell County Sheriff’s Office.
Ihave spoken with my Chief Deputy, Bill Watson, who is aware of the provisions
set forth in the Code of Virginia and is willing and capable of assuming the
position as Sheriff of Russell County, Virginia in order to finish out my term.
Thank you for your consideration.
Sincerely yours,
Aebre
Steve Dye
Sheriff
SLD/tco
Steve Breeding
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Steve Breeding
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Steve Breeding
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Steve Breeding
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Steve Breeding
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Commonwealth of Virginia
VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
SOUTHWEST REGIONAL OFFICE
Travis A. Voyles Michal S. Rolband, PE, PWD, PWS Emeritus
Secretary of Natural and Historic Resources Director
(804) 698-4020
Seffey Hurst
Regional Director
May 9, 2023
Ms. Jill Parker-Witt, P.E.
Appalachian Power
502 N Allen Ave.
Shreveport, LA 71101-2669
RE: Clinch River CCR Surface impoundment Pond 1
Russell aan ae
Dear Ms. Parker-Witt:
The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has reviewed
the submitted minor modification request to incorporate alternate groundwater protection standards
(GPS) for cobalt, lead, lithium and molybdenum. These alternate GPS were established by EPA in the
2018 amendment to the CCR Rule effective on July 30, 2018. The use of an alternate GPS for boron
per the Virginia Unified Risk Assessment Model (VURAM) is also being requested which is consistent
with EPA’s proposed rule published in the Federal Register dated March 15, 2018 [Hazardous and
Solid Waste Management System: Disposal of Coal Combustion Residuals from Electric Utilities;
‘Amendments to the National Minimum Criteria (Phase One)]. ‘The request was submitted by
‘Appalachian Power on March 16, 2023.
In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management Regulations
(VSWMR, 9 VAC 20-81 ef seq.), incorporation of these changes to the definition of allowable
‘groundwater protection standards (GPS) into Permit No. SWP620 is a minor modification requiring
director approval, In order to document this modification, please incorporate a copy of this letter and
Permit Module XI - Modified Assessment Monitoring into each copy of SWP620. The revisions to the
Clinch River CCR Surface Impoundment Pond 1
Russell County, Virginia
Permit #620
Amendment 08 (Minor)
May 9, 2023
Page 2
allowable GPS shall be considered effective as of the date of this letter and may be used during future
compliance monitoring events undertaken at the facility.
As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of service
of this decision to initiate an appeal of this decision, by filing notice with:
Michael S. Rolband, Director
Virginia Department of Environmental Quality
ATTN: Division of Land Protection & Revitalization
P.O. Box 1105
Richmond, Virginia 23218
In the event that this decision is served to you by mail, three days are added to that period, Please refer
to Part Two of the rules of the Supreme Court of Virginia, which describes the required content of the
Notice of Appeal, including specification of the Circuit Court to which an appeal is taken, and
additional requirements governing appeals from decisions of administrative agencies.
In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local governing
body of this modification within 90 days of this letter. Mr. Lonzo Lester, Russell County
Administrator, is copied on this letter to satisfy this requirement.
Please note that it is the responsibility of applicant to obtain any other permits or authorizations that
may be necessary. If there are any questions, please contact Daniel P. Scott, PE (Solid Waste Permits)
at (276) 698-7546 or email at [email protected], or John D. Surber, Jr, (Groundwater
Permits) at (276) 608-8574 or email at john.surber@deq. virginia.gov.
Sincerely,
Sn tba
Jeffrey L. Hurst
Regional Director
Southwest Regional Office
enc: Module XI
cc; SWP 620 ECM Permit File (with enclosure)
DEQ CO: Jenny Poland, Geoff Christe (letter only)
DEQ SWRO: Stacy Bowers, John Surber, Daniel Scott, Stephan Martin (letter only)
Mr. David Miller, Appalachian Power ([email protected], with enc.)
Mr. Lonzo Lester, Russell County Administrator - [email protected] (with enclosure)
Clinch River Facility — Ash Pond 1 Minor Modification #08
Solid Waste Permit 620 May 2023
PERMIT MODULE XI
MODIFIED ASSESSMENT MONITORING
The monitoring program described herein is designed to recognize when impacts to the uppermost
aquifer have exceeded natural site background and site-specific groundwater protection standards.
The Module combines actions otherwise required in the VSWMR, Detection Monitoring (40 CFR
257.94), Assessment Monitoring (40 CFR 257.95) and includes the requirement that groundwater
protection standards be established. Any exceedance of a groundwater protection standard would
trigger potential groundwater remediation actions.
Monitoring at this facility will take place under the program described herein and the actions
undertaken shall be consistent with 9 VAC 20-81-250 of the VSWMR as well as applicable
requirements of 40 CFR 257.90-98 and 257.105-107. Where a groundwater requirement is defined
in both 40 CFR 257.90-98 and/or 257.105-107 as well as within the VSWMR or this Module, the
stricter of the referenced requirements shall apply.
XILA. GROUNDWATER COMPLIANCE POINT
XLA.1. Uppermost Aquifer
XLA.1.a_ Monitoring wells must be installed within the uppermost aquifer on site
and shall be screened at depths appropriate to monitor all preferential
contaminant migration pathways identified during XI.A.1.c below.
XLA.1.b Monitoring wells shall be screened solely within the saturated portion
of the aquifer such that at no time during the life of the sampling
program, are portions of the well screen exposed to the unsaturated zone
or capillary fringe zone, above the zone of saturation.
XLA.1.c Characterization of the uppermost aquifer must be determined by
completion of a site specific hydrologic investigation prior to
monitoring wells being installed onsite. This hydrologic investigation
must be completed in a manner consistent with available EPA Resource
Conservation and Recovery Act (RCRA) subtitle C, D and/or CCR
technical guidance documents.
XLA.2. Monitoring Well Locations
All wells in the monitoring network must be located at, or as close as practicable
to, the CCR unit boundary and be screened within the zone of saturation of the
aquifer. Use of nested well pairs screened at different depths below ground surface
may be required to monitor all potential contaminant migration pathways
identified under XI.A.1.b.
XLA.3. Location Restrictions
XLA.3.a__ No groundwater point of compliance monitoring well can be located
outside of the permitted facility boundary.
XI-1 of 8
Clinch River Facility ~ Ash Pond 1 ‘Minor Modification #08
Solid Waste Permit 620
May 2023
X1.A.3.b Newly installed monitoring wells and replacement wells shall not be
screened within CCR material.
XLB. MONITORING NETWORK REQUIREMENTS
X1B.1. The network shall contain no fewer than one upgradient, and three downgradient
wells.
X1.B.2. Installation, Operations and Maintenance
All wells shall be installed, operated and maintained in a manner which allows them
to operate as designed during the life of the monitoring program.
XLB.2.a
X1B.2.b
XLB.2.c
XLB.2.d
Wells requiring replacement due to non-performance shall be reported
to the Department within 30 days of recognizing the non-performance.
The notification shall include a site plan depicting the proposed location
for the replacement well(s) for Department review.
Wells that require replacement must be replaced prior to the next
regularly scheduled groundwater sampling event unless the Director has
granted an extension.
‘Any wells that require abandonment shall be sealed and abandoned in
accordance with existing EPA Resource Conservation and Recovery
‘Act (RCRA) guidance as well as any applicable state or local
requirements.
No well onsite shall be abandoned without prior approval from the
Director.
XLB.3. Well Designations
The following wells shall be included in the groundwater monitoring network.
Number designations including (d) and (s) shall be used when nested pairs are
screened as deep (d) or shallow (s) sampling horizons.
~ Upgradient/Background Downgradient
Wells Wells
MW-1601 | MW-1708 W-2031 MW-1603 MW-1604
MW-1602 MW-1709 W-2032 MW-1605 MW-1606,
MW-1608 MW-1710 CRLE-7 MW-1607__| MW-1610
MW-1609 MW-1711 CRLE-10__| MW-1612
MW-1611 MW-1712 CRLE-27
MW-1707 W-2029
X1-2 of 8
Clinch River Facility ~ Ash Pond 1 Minor Modification #08
Solid Waste Permit 620
May 2023
XIC, AQUIFER INFORMATION
XI.C.1. Data Acquisition - Requirements
XLC.1.a Static groundwater elevations shall be:
X1.C.1.a.(1) measured in all monitoring wells prior to purging.
XI.C.1.a.2) measured to an accuracy of 0.01 foot.
X1.C.1…3) measured each time groundwater is sampled on site.
XI.C.1.a.(4) obtained from all wells in the network within a single 24
hour period to avoid temporal variations/fluctuations in the
groundwater table.
XLC.1.b. Groundwater flow rate and direction shall be determined each time
groundwater is sampled on site via a method accepted for use in EPA
RCRA groundwater programs.
XI.C.2. Data Acquisition - Response
XI.C.2.a, The Permittee shall evaluate the function of each monitoring network
well each time groundwater is sampled. If the evaluation shows that
one or more of the well(s) no longer functions in a manner that meets
performance requirements of the VSWMR and 40 CFR 257, the
Permittee shall:
XI.C.2…(1) Within 30 days of recognizing the non-performance, notify
the Department of the need to modify the number, location,
‘or depth of the monitoring wells, and provide for
Department review, proposed locations for new
(replacement) monitoring wells keyed to a site plan.
X1.C.2.a.2) Complete additions or modifications to the network, prior
to the next regularly scheduled groundwater sampling
event, unless an extension has been granted by the Director
for meeting the monitoring system compliance
requirements.
XLD. SAMPLING ACTIONS
The Permittee shall:
XLD.1 utilize a groundwater monitoring program and sampling actions that meet the
requirements of the VSWMR, 40 CFR 257.90-95 and this Module.
X1LD.2 collect and analyze unfiltered samples of groundwater from each monitoring well
sampled consistent with 40 CFR 257.93.(h).(2).().
X13 of 8
Clinch River Facility — Ash Pond 1 ‘Minor Modification #08
Solid Waste Permit 620 May 2023
XLE.
XLF.
XLG.
XLD.3 utilize EPA SW-846 analytical methods (as amended) conducted at 2 VELAP
accredited laboratory,
XLD.4 provide the Department final laboratory results as total metals (parts per billion) for
all metals constituents listed.
XLD.5 provide final results showing total Chromium and (speciation of) total hexavalent
Chromium.
SAMPLING FREQUENCY
The Permittee shall, during the active life and post-closure care periods, sample and
analyze groundwater from all monitoring wells on a semi-annual basis, which shall be an
interval corresponding to approximately 180 days. For the purposes of scheduling
monitoring activities, sampling within 30 days of the 180-day interval will be considered
‘semiannual’.
SAMPLING LIST
XLF.1. All 40 CFR 257 Appendix III constituents.
X1L.F.2. All 40 CFR 257 Appendix IV constituents.
XLE.3. VSWMR Table 3.1 constituents Copper, Cyanide, Nickel, Silver, Sulfide, Tin,
Vanadium, and Zinc.
XLF.4. Speciation of Chromium (Total Chromium and Hexavalent Chromium).
XLF.5. The sampling list shall be included in the site Groundwater Monitoring Plan and
shall be updated by the owner or operator as directed by the Director.
DETERMINATION OF BACKGROUND & GPS
XLG.1 The Permittee shall establish site-specific background values for the constituents
of XLF in a manner consistent with EPA requirements within 40 CFR 257.93.(d)
and 94.(b).
XI1.G.2 Consistent with requirements of Modified Assessment monitoring, the Permittee
shall establish site-specific Groundwater Protection Standards (GPS) using:
‘XI.G.2.a_ The process defined under 40 CFR 257.95.(h) for the constituents
contained under XI.F.2, XI.F.3 and Boron,
XI.G.2.b EPA’s alternate GPS published in the CCR Rule for Cobalt, Lithium,
Lead, and Molybdenum, and
XI.G.2.c_ The Virginia Unified Risk Assessment Model (VURAM) for Boron
X1.G.3 Groundwater Protection Standards shall be updated as follows:
XI-4 of 8
Clinch River Facility ~ Ash Pond 1 Minor Modification #08
Solid Waste Permit 620 May 2023
XLH.
XL.
XLG.4
XI.G.3.a Federal Maximum Contaminant Level-based GPS, immediately upon
promulgation of a new or revised Federal MCL.
X1.G.3.b Background-based GPS, every two years such that the eight most recent
background well sampling results shall replace the oldest eight
background well sampling results.
For the purposes of this permit for determining an exceedance, upon permit
issuance, the MCL or EPA determined alternate GPS published in the CCR rule
shal] be immediately effective as the GPS. The MCL/alternate GPS shall remain
the GPS until such time as the Department approves a site-specific background
value for the constituent which is higher than the MCL consistent with X1.G.2.
STATISTICAL PROCEDURES
‘When evaluating the groundwater sampling event results, the Permittee shall:
XLH.I
XLH.2
XLH3
XLH4
Have a qualified professional engineer certify the selected statistical method used
by the Permittee is appropriate for evaluating the groundwater monitoring data
consistent with 40 CFR 257.93(f)(6). The certification must include a narrative
description of the statistical method selected to evaluate the groundwater
monitoring data.
Within 30 days of completion of the laboratory analysis for each semiannual
sampling event, determine whether or not there is a statistically significant
increase over site background and GPS for each monitoring constituent using an
appropriate statistical method.
For the purpose of this Permit, laboratory analysis is considered complete upon
issuance of the final analytical report under laboratory signature.
If there is a statistically significant increase (SSI) over Facility-specific GPS, the
Permittee will notify the DEQ of the SSI over GPS within 44 days of issuance of
the laboratory report identifying the constituent(s) which exceed GPS and noting
whether the facility intends to identify an Alternate Source for the SSI or begin the
initial steps toward groundwater Corrective Action.
RECORD-KEEPING REQUIREMENTS
XLLI
XLI2
XLL3
The Permittee shall comply with the applicable record-keeping and public record
internet requirements of 40 CFR 257.
The Permittee shall retain all records identified under 9 VAC 20-81-250.E.1 as well
as 530.B.1 and B.2 throughout the closure and post-closure care period. The
records shall be retained within an operating record at the facility or at an alternate
location approved by the Director.
The Regional Director shall be copied on any groundwater report, notification,
request, demonstration, certification or documentation submitted pursuant to 40
CFR 257 or 9 VAC 20-81-250.
XI-5 of 8
Clinch River Facility — Ash Pond | ‘Minor Modification #08
Solid Waste Permit 620 May 2023
X1J. REPORTING REQUIREMENTS
The Permittee shall meet all the reporting and notification requirements of 40 CFR 257 and
9 VAC 20-81-250.E.1 as well as 530.B.1 and B.2 throughout the closure and post-closure
care periods.
XLII.
XLI2.
X1I5.3.
XLI4.
Groundwater monitoring reports
X1J.a The Annual groundwater monitoring report shall be due no later than
120 days from the completion of sampling and analysis conducted for
the second semi-annual event and no later than January 31 of the
following calendar year. The Annual report shall include at a minimum
the content found under 9 VAC 20-81-250.E.2.a and 40 CFR
257.90(@)(1-5) and shall be submitted in a format consistent with
existing DEQ Submission Instructions.
XLJ.1.b. A Semi-annual report shall be due no later than 120 days from the
completion of sampling and analysis conducted for the 1* semi-annual
groundwater sampling event. The Semi-annual report shall include at a
minimum the content found under 9 VAC 20-81-250.E.2.b and shall be
submitted in a format consistent with existing DEQ Submission
Instructions.
ity Background Determination Report
Within 30 days of initially establishing background, re-establishing
background due to the installation of new monitoring wells or a change
in sampling technique, the Permittee shall report the background values
and statistical computations forming the basis for those values in a
report entitled Facility Background Determination Report.
XLJ.2.b The background determination results shall be submitted in the
timeframe defined under 9 VAC 20-81-250.C.3.b.(2).
Well Installation Report
Within 44 days of well completion, the Permittee shall supply the Director a Well
Installation Report containing the well number, surveyed elevation, boring log,
casing length, total depth, and a completion diagram for each monitoring well,
along with a certification from a qualified professional engineer that the monitoring
wells have been installed in accordance with the submitted plans.
Well Abandonment Report
Within 44 days of well abandonment, the Permittee shall supply the Director a Well
Abandonment Report containing information including field methods utilized, and
a certification from a qualified professional engineer verifying the well
abandonment activities met all applicable requirements.
X1-6 of 8
Clinch River Facility — Ash Pond 1 Minor Modification #08
Solid Waste Permit 620 May 2023
XLIS.
Groundwater Protection Standards
‘The Permittee shall place the GPS listing in the operating record and update that
record as needed upon any changes in GPS values.
XLK. NOTIFICATION REQUIREMENTS
XILK.1 GPS SSI Notifications shall be submitted to the Director within 44 days of issuance
of the laboratory report and shall indicate which groundwater constituent has
shown an SSI over Facility-specific GPS.
X1LK.2 Well Non-Performance Notifications shall be submitted to the Director within 30
days of recognizing the non-performance issue.
XLK.3 Off-site Plume Notifications shall be submitted to the affected landowner and
XLLA
XLL.2
XLL.3
XLL4
copied to the Director within 15 days of identifying constituents which exceed
their GPS.
… MISCELLANEOUS ALLOWANCES
Use of Alternate Site Background. The Permittee may request the Director allow
site background to be developed using wells that are not hydrologically upgradient
of the disposal unit as long as the request addresses the technical criteria contained
in VSWMR and 40 CFR 257 and is certified by a qualified professional engineer.
Until such time as Director approval is obtained, background shall be determined
by sampling wells which are upgradient of the disposal unit.
Use of Alternate Statistical Method. The Permittee may request the Director allow
the use of an Alternate Statistical Method as long as the Permittee can demonstrate
the alternate method can meet the technical criteria defined under 9 VAC 20-81-
250.D.2 and 40 CFR 257.93(g). Until such time as Director approval is obtained,
the statistical test(s) applied to site groundwater data shall be compliant with 9
VAC 20-81-250.D.1 and 40 CFR 257.93(f)(1-5). Whichever method is approved
for use at the site, the method should be listed in the facility Groundwater
Monitoring Plan.
Verification Sampling. The’Permittee, at any time within 30 days of receipt of the
laboratory report for a semi-annual sampling event, may obtain verification
samples. Undertaking verification sampling shall not alter the timeframes
associated with determining or reporting a statistically significant increase.
Data Validation. The owner or operator may at any time within the 30 day
statistical determination period undertake third-party data validation of the
analytical data received from the laboratory. Undertaking such validation efforts
shall not alter the timeframes associated with determining or reporting a
statistically significant increase.
XI-7 of 8
Clinch River Facility ~ Ash Pond 1 ‘Minor Modification #08
Solid Waste Permit 620 May 2023
XILM. MISCELLANEOUS DEMONSTRATIONS
XLN.
XLO.
To address an exceedance which is the result of something other than a release of CCR
constituents, the Permittee may submit a report entitled Alternate Source Demonstration,
certified by a qualified professional engineer for review and approval by the Director,
within 90 days of providing the initial SSI notification.
XILM.1 Ifa successful demonstration of an alternate source for the noted increase is made
by the Permittee and approved by the Director within the 90 day timeframe, the
Permittee may continue in the applicable monitoring program as defined in this
Permit Module.
XLM.2 Ifa successful demonstration of an alternate source for the noted increase is not
made by the Permittee within the 90 day timeframe, the Permittee shall take
actions required under 9 VAC 20-81-260 and 40 CFR 257 within the required
timeframes.
PERMIT RELATED DOCUMENTS
The Permittee must have a plan that includes detailed instructions concerning groundwater
monitoring. These detailed groundwater monitoring instructions must at a minimum cover
the items listed under 9 VAC 20-81-250.A.4.a and other applicable information under 9
VAC 20-81-250. The document containing these instructions, called the Groundwater
Monitoring Plan, shall be placed in the operating record.
It shall be the responsibility of the Permittee to update this monitoring plan as needed,
which may include actions otherwise defined under 9 VAC 20-81-600.A — F, if changes to
the monitoring program have taken place since original Plan development.
LIMITATIONS/AUTHORITIES
XLO.1 The groundwater monitoring and reporting requirements set forth here are
minimum requirements. The Director may require, by amending the Permit, any
‘owner or operator to install, operate, and maintain a groundwater monitoring
system and program that contains requirements more stringent than those of the
Regulations whenever it is determined that such requirements are necessary to
prevent significant adverse effects on public health or the environment.
XI.0.2 Should information contained in a Groundwater Monitoring Plan conflict with
any requirement or condition of this Module, the VSWMR, or the EPA CCR Rule,
this Module and/or regulatory condition shall prevail over the language in the
Groundwater Monitoring Plan.
X1LO.3 When the Permittee recognizes a failure to submit any relevant facts or has
submitted incorrect information in any groundwater monitoring report to the
Director, he shall, within 7 days, submit such omitted facts or the correct
information with a full explanation.
X18 of 8
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Commonwealth of Virginia
VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
SOUTHWEST REGIONAL OFFICE
355-A Deadmore Street, Abingdon, Virginia 24210
(276) 676-4800 FAX (804) 698-4178
www.deg, virginia. gov
Travis A. Voyles Michael S, Rolband, PE, PWD, PWS Emeritus
Secretary of Natural and Historic Resources Director
(804) 698-4020
Jeffrey Hurst
Regional Director
May 9, 2023
Ms. Jill Parker-Witt, P.E.
Appalachian Power
502 N Allen Ave.
Shreveport, LA 71101-2669
RE: Clinch River CCR Surface Impoundment Pond 2
Russell rating saan
Dear Ms. Parker-Witt:
The Department of Environmental Quality (DEQ) Southwest Regional Office (SWRO) has
reviewed the submitted minor modification request to incorporate alternate groundwater
protection standards (GPS) for cobalt, lead, lithium and molybdenum. These alternate GPS were
established by EPA in the 2018 amendment to the CCR Rule effective on July 30, 2018. The use
of an alternate GPS for boron per the Virginia Unified Risk Assessment Model (VURAM) is
also being requested which is consistent with EPA’s proposed rule published in the Federal
Register dated March 15, 2018 [Hazardous and Solid Waste Management System: Disposal of
Coal Combustion Residuals from Electric Utilities; Amendments to the National Minimum
Criteria (Phase One)]. The request was submitted by Appalachian Power on March 16, 2023.
In accordance with 9 VAC 20-81-600.F.2.c. of the Virginia Solid Waste Management
Regulations (VSWMR, 9 VAC 20-81 ef seq.), incorporation of these changes into Permit No.
624 is a minor modification requiring director approval. In order to document this modification,
please incorporate a copy of this letter and Permit Module XI into each copy of Permit No. 624.
‘The revisions to the allowable GPS shall be considered effective as of the date of this letter and
may be used during future compliance monitoring events undertaken at the facility.
Clinch River CCR Surface Impoundment Pond 2
Russell County, Virginia
Permit #624
Amendment 03 (Minor)
May 9, 2023
Page 2
‘As provided by Rule 2A:2 of the Supreme Court of Virginia, you have 30 days from the date of
service of this decision to initiate an appeal of this decision, by filing notice with:
Michael S. Rolband, Director
Virginia Department of Environmental Quality
ATTN: Division of Land Protection & Revitalization
P.O. Box 1105
Richmond, Virginia 23218
In the event that this decision is served to you by mail, three days are added to that period.
Please refer to Part Two of the rules of the Supreme Court of Virginia, which describes the
required content of the Notice of Appeal, including specification of the Circuit Court to which an
appeal is taken, and additional requirements governing appeals from decisions of administrative
agencies.
In accordance with 9 VAC 20-81-600.F.2.d., the permittee is required to notify the local
governing body of this modification within 90 days of this letter. Mr. Lonzo Lester, Russell
County Administrator, is copied on this letter to satisfy this requirement.
Please note that it is the responsibility of applicant to obtain any other permits or authorizations
that may be necessary. If there are any questions, please contact Daniel P. Scott, PE (Solid
Waste Permits) at (276) 698-7546 or email at [email protected] gov, or John D. Surber,
Jr., (Groundwater Permits) at (276) 608-8574 or email at john.surber@deq. virginia gov.
Sincerely,
Jeffrey L. Hurst
Regional Director
Southwest Regional Office
enc: Module XI
ce: SWP 624 ECM Permit File (with enclosure)
DEQCO: Jenny Poland, Geoff Christe (letter only)
DEQ SWRO: Stacy Bowers, John Surber, Daniel Scott, Stephan Martin (letter only)
Mr. David Miller, Appalachian Power ([email protected], with enc.)
Mr. Lonzo Lester, Russell County Administrator ([email protected], with ene.)
AEP Clinch River Facility - Ash Pond 2 Minor Modification #03
Solid Waste Permit 624 May 2023
PERMIT MODULE XI
PHASE 2 GROUNDWATER MONITORING REQUIREMENTS
‘The Phase II monitoring program is designed to recognize when waste unit impacts to the
uppermost aquifer have exceeded groundwater protection standards and thus trigger potential
groundwater remediation actions. Actions undertaken shall be consistent with the requirements of
9 VAC 20-81-250 of the VSWMR and this Permit Module.
XILA. GROUNDWATER COMPLIANCE POINT
XLA.1. Uppermost Aquifer
The groundwater monitoring compliance point is the uppermost aquifer
[250.A.2.a] which encompasses the entire thickness between the first encounter
with groundwater (not to include any perched water) and the first encounter with
a confining unit forming the lower boundary of the uppermost aquifer
{A3.£).(b/e)}.
XIA.2. Monitoring Well Locations
X1LA.2.a All wells in the monitoring network must be located at, or as close as
practicable to, the CCR unit boundary and be screened within the zone
of saturation of the aquifer. Use of nested well pairs screened at
different depths below ground surface may be required to monitor all
potential contaminant migration pathways
X1LA.2.b Monitoring wells must be installed within the uppermost aquifer on site
and shall be screened at depths appropriate to monitor all preferential
contaminant migration pathways.
XILA.2.c Monitoring wells shall be screened solely within the saturated portion
of the aquifer such that at no time during the life of the sampling
program, are portions of the well screen exposed to the unsaturated zone
or capillary fringe zone, above the zone of saturation.
X1LA.3. Location Restrictions
X1.A.3.a, No groundwater point of compliance monitoring well can be located at
a distance more than 500 feet away from the disposal unit boundary.
XLA.3.b. No groundwater point of compliance monitoring well can be located
outside of the permitted facility boundary.
XLA.3.c Newly installed monitoring wells and replacement wells shall not be
screened within CCR material.
XI-1 of 9
AEP Clinch River Facility ~ Ash Pond 2 Minor Modification #03
Solid Waste Permit 624
May 2023
IX.B. MONITORING NETWORK REQUIREMENTS
XI.B.1. The network shall contain no fewer than one upgradient, and three downgradient
wells, and shall meet the network requirements of 250.A.2.a and A.3.a, b, f.
XLB.2. Installation, Operations and Maintenance
All wells shall be installed, operated and maintained in a manner which allows them
to operate as designed during the life of the monitoring program in accordance with
requirements of 250.A.3.c-e.
XIB.2.a
XLB.2.b
XI.B.2.¢
‘X1B.2.d
Wells requiring replacement due to non-performance shall be reported
to the Department within 30 days of recognizing the non-performance.
The notification shall include a site plan depicting the proposed location
for the replacement well(s) for Department review.
Wells that require replacement must be replaced prior to the next
regularly scheduled groundwater sampling event unless the Director has
granted an extension,
Any wells that require abandonment shall be sealed and abandoned in
accordance with existing EPA Resource Conservation and Recovery
‘Act (RCRA) guidance as well as any applicable state or local
requirements.
No well onsite shall be abandoned without prior approval from the
Director.
XLB.3. Well Designations
The following wells shall be included in the groundwater monitoring network.
Number designations including (d) and (s) shall be used when nested pairs are
sereened as deep (d) or shallow (s) sampling horizons.
Upgradient/Background Downgradient
Wells Wells
MW-1601 —_ | MW-1708 W-2031 MW-1701 MW-1702
MW-1602 MW-1709 W-2032 MW-1703 | MW-1704
[Mw-1008 MW-1710 CRLE-7 MW-1706
MW-1609 | MW-1711 CRLE-10
MW-1611 | MW-1712 CRLE-27
MW-1707 | W-2029
XI-2 of 9
AEP Clinch River Facility ~ Ash Pond 2 Minor Modification #03
Solid Waste Permit 624
May 2023
XLC. AQUIFER INFORMATION
XLC.1. Aquifer Data Acquisition - Requirements
XI.C.1.a. Static groundwater elevations [250.A.4.c] shall be:
XI.C.1.a.(1). measured in all monitoring wells prior to purging.
XI.C.1.a.(2). measured to an accuracy of 0.01 foot.
XL.C.1.a.(3). measured each time groundwater is sampled on site.
XI.C.1.a.(4) obtained from all wells in the network within a single 24
hour period to avoid temporal variations/fluctuations in the
groundwater table.
XI.C.1.b Groundwater flow rate and direction [250.A.4.c] shall be:
XI.C.1.b.(1).determined each time groundwater is sampled on site,
XI.C.1.b.2).calculated using technical methods accepted for use in
EPA RCRA groundwater programs.
XLC.2. Aquifer Data Acquisition - Response
XLC.2.a. The Permittee shall evaluate the function of each monitoring network
well each time groundwater is sampled. If the evaluation shows that
one or more of the well(s) no longer functions in a manner that meets
the requirements of 250.A.3.e, the Permittee shall:
XI.C.2.a.(1). Within 30 days of recognizing the non-performance, notify
the Department of the need to modify the number, location,
or depth of the monitoring wells, and provide for
Department review, proposed locations for new
(replacement) monitoring wells keyed to a site plan.
XIL.C.2.a.(2). Complete additions or modifications to the network, prior
to the next regularly scheduled groundwater sampling
event, unless an extension has been granted by the Director
for meeting the monitoring system compliance
requirements under 250.A.3.a.
XI-3 of 9
AEP Clinch River Facility ~ Ash Pond 2 ‘Minor Modification #03
Solid Waste Permit 624 ‘May 2023
XLD. SAMPLING ACTIONS
XLE.
XLF.
XLG.
The Permittee shall:
XLD.1.
XLD.2.
XLD.3.
XLDA.
XLD.S.
Meet the field sampling and laboratory procedures of 250.A.4.a,
Use the analytical methods of EPA SW-846 as amended [250.A.4.b] conducted at
a VELAP accredited laboratory.
Not filter groundwater samples prior to analysis [250.A.4.b].
Provide the Department final laboratory results as total metals (parts per billion)
for all metals constituents listed.
Provide final results showing total Chromium and (speciation of) total hexavalent
Chromium.
SAMPLING FREQUENCY
The Permittee shall, during the active life and post-closure care periods, sample and
analyze
interval
groundwater from all monitoring wells on a semi-annual basis, which shall be an
corresponding to approximately 180 days. For the purposes of scheduling
monitoring activities, sampling within 30 days of the 180-day interval will be considered
‘semiannual’
SAMPLING LIST
XLF.1.
XLF.2.
XLF.3
XLF.4.
XLF.S.
All 40 CFR 257 Appendix III constituents.
All 40 CFR 257 Appendix IV constituents.
VSWMR Table 3.1 constituents Copper, Cyanide, Nickel, Silver, Sulfide, Tin,
Vanadium, and Zinc.
Speciation of Chromium (Total Chromium and Hexavalent Chromium).
The sampling list shall be included in the site Groundwater Monitoring Plan and
shall be updated by the owner or operator as directed by the Director.
DETERMINATION OF BACKGROUND & GPS
XLG.1.
The Permittee shall establish site-specific background values [250.A.4.¢ ~ f] for
the constituents of XILF within 18 months of the initial Phase 2 sampling event.
Background will be established based on no fewer than eight (8) independent
samples.
XI-4 of 9
AEP Clinch River Facility ~ Ash Pond 2 Minor Modification #03
Solid Waste Permit 624 May 2023
XLH.
X1G.2. The Permittee shall establish site-specific Groundwater Protection Standards
(GPS) using:
XLG.2.2 The process defined under 250.A.6.b.(1-3) for constituents contained
under XI.F.2, XI.F.3 and Boron,
X1.G.2.b_ EPA’s alternate GPS published in the CCR Rule for Cobalt, Lithium,
Lead, and Molybdenum, and
XLG.2.c_ The Virginia Unified Risk Assessment Model (VURAM) for Boron.
XLG.2.d GPS shall be proposed within the timelines of C.3.c.
XI.G.3. Groundwater Protection Standards shall be updated as follows:
X1.G.3.a_ Federal Maximum Contaminant Level-based GPS, immediately upon
promulgation of a new or revised Federal MCL.
X1.G.3.b  Background-based GPS, every two years such that the eight most recent
background well sampling results shall replace the oldest cight
background well sampling results.
XLG.4 For the purposes of this permit for determining an exceedance, upon permit
issuance, the MCL or EPA determined alternate GPS published in the CCR rule
shall be immediately effective as the GPS. The MCL/altemnate GPS shall remain
the GPS until such time as the Department approves a site-specific background
value for the constituent which is higher than the MCL consistent with XILG.2.
STATISTICAL PROCEDURES
When evaluating the groundwater sampling event results, the Permittee shall:
XLH.1 within 30 days of completion of the laboratory analysis for each sampling event
[250.A.4.h.2)], determine whether or not there is a statistically significant
increase over site background and GPS for each monitoring constituent using a
method meeting the requirements of 250.A.4.h.(1) and A.4.g and D.
XILH.1.a. For GPS based on Federal Maximum Contaminant Levels, the
comparison of analytical results from the downgradient wells shall be
based on either a point to point comparison to the GPS, or a statistical
comparison using 95% Lower Confidence Limit derived from at a
minimum four independent sampling events completed during the
compliance period.
XLH.1.b. For GPS based on statistically calculated site background, the
comparison of analytical results from the downgradient wells shall be
based on a point to point comparison to the GPS.
X15 of 9
AEP Clinch River Facility - Ash Pond 2 Minor Modification #03
Solid Waste Permit 624 May 2023
XLL
XII.
XLK.
XLH.2. For the purpose of this Permit, laboratory analysis is considered complete upon
issuance of the final analytical report under laboratory signature.
GPS EXCEEDANCE ACTIONS
Ifthe statistical comparisons required under the monitoring program show no exceedances,
the Permittee shall continue monitoring groundwater within the current program.
When a Permittee has determined there has been an SSI exceedance over GPS for one or
more of the constituents contained under XLF.2, XLF.3 and/or Boron, the Permittee shall
upon the end of the 30-day SSI determination period allowed by 250.A.4.h.(2), notify the
Director within the timeframe of 250.C.3.e.(3).(a). The notification must indicate which
groundwater monitoring constituents have shown statistically significant increases over
GPS and describe whether the Permittee shall:
XLII. initiate Corrective Actions described under 260.C within the timeframes of
260.C.1 including defining the horizontal and lateral extent of the GPS exceeding
release [260.C.1.a], as well as the actions described under 260.C.1.b-e. or
X11.2. submit an Altemate Source Demonstration meeting the content requirements and
timeframes of 250.A.5.a., b. Unless Director approval of the demonstration is
obtained, the Permittee shall follow the sampling requirements and timeframes
required of Corrective Actions in response to a GPS exceedance.
RECORD-KEEPING REQUIREMENTS
The Permittee shall retain all records identified under 250.E.1 as well as 530.B.1 and B.2
throughout the facility active life (including closure) and post-closure care period. The
records shall be retained at the facility or another location approved by the Director.
REPORTING REQUIREMENTS
XILK.1. Annual_groundwater reports containing, at a minimum, content under
250.E.2.a.(2), shall be submitted to the Director within the timeframes of
250.E.2.a.(1). The Annual Report shall be submitted in a format consistent with
existing DEQ Submission Instructions.
XLK.2. Semi-annual groundwater reports containing at a minimum, groundwater flow
rate and direction determinations [250.A.4.c], statistical comparison results
[250.C.3] and content defined under 250.E.2.b.(1), shall be submitted to the
Department within the timeframes of 250.E.2.b.(1) unless qualifying facilities
have received a variance from this requirement. The Semi-Annual Report shall be
submitted in a format consistent with existing DEQ Submission Instructions.
XLK.3. Within 30 days of initially establishing background, or re-establishing background
due to the installation of new monitoring wells, or a change in sampling technique,
the Permittee shall report the background values and statistical computations
forming the basis for those values in a report entitled Facility Background
Determination Report. The background determination results shall be submitted
in the timeframe defined under 250.C.3.b.(2).
XI-6 of 9
AEP Clinch River Facility — Ash Pond 2 Minor Modification #03
Solid Waste Permit 624 May 2023
XLL.
XLM.
XLK.4. Within 44 days of well completion, the Permittee shall supply the Director a Well
Installation Report containing the well number, surveyed elevation, boring log
[250.A.3.d], casing length, total depth, and a completion diagram [250.E.1.c] for
each monitoring well, along with a certification (250.A.3.g] from a qualified
groundwater scientist that the monitoring wells have been installed in accordance
with the submitted plans.
XLK.5. Within 44 days of well abandonment, the Permittee shall supply the Director a
Well Abandonment Report containing information including field methods
utilized, and a certification from a qualified groundwater scientist verifying the
well abandonment activities met all applicable requirements [250.E. .c].
XIK.6. The Permittee shall place the GPS listing in the operating record [250.A.6.c] and
update that record as needed upon any changes in GPS values.
NOTIFICATION REQUIREMENTS.
XLL.1. GPS SSI Notifications shall be submitted to the Director within the timeframes
noted under 250.C.3.e.(3(a).
XLL.2. Well Non-Performance Notifications shall be submitted to the Director within 30
days of recognizing the non-performance issue in order to meet $30.C.1 - 3.
XLL.3. Offsite Plume Notifications shall be submitted to the affected landowner
{260.C.1.b] and copied to the Director within 15 days of identifying the impacts.
MISCELLANEOUS ALLOWANCES
XLM.1. Use of Alternate Site Background. The Permittee may request the Director allow
site background to be developed using wells that are not hydrologically upgradient
of the disposal unit as long as the request addresses the technical criteria contained
under 250.A.4.¢ and is certified by a qualified groundwater scientist. Until such
time as Director approval is obtained, background shall be determined by sampling
wells which are upgradient of the disposal unit and meet the requirements of
250.A.3.£(2).
XI.M.2. Use of Alternate Statistics thod. The Permittee may request the Director allow
the use of an Alternate Statistical Method as long as the Permittee can demonstrate
the altemate method can meet the technical criteria defined under 250.D.2. Until
such time as Director approval is obtained, the statistical test(s) applied to site
groundwater data shall be from 250.D.1. Whichever method is approved for use
at the site, the method should be listed in the facility Groundwater Monitoring
Plan as required under 250.A.4.
XI-7 of 9
AEP Clinch River
Solid Waste Permit
XLM.3.
XLM.4.
XLM.S.
Facility — Ash Pond 2 Minor Modification #03,
it 624 May 2023
Verification Sampling. The Permittee, at any time within the 30 day statistical
determination period defined under 250.4.4.h.(2), may obtain verification
samples. Undertaking verification sampling shall not alter the timeframes
associated with determining or reporting a statistically significant increase as
otherwise defined under 250.4.4.i.
Data Validation. The owner or operator may at any time within the 30 day
statistical determination period defined under 250.A.4.h.(2) undertake third-party
data validation of the analytical data received from the laboratory. Undertaking
such validation efforts shall not alter the timeframes associated with determining
or reporting a statistically significant increase as otherwise defined under
250.A.4j.
When the Permittee recognizes a failure to submit any relevant facts or has
submitted incorrect information in any groundwater monitoring report to the
Director, the Permittee shall, within 7 days, submit such omitted facts or the
correct information with a full explanation (530.E).
XIN, MISCELLANEOUS DEMONSTRATIONS
XLN.1.
XLN.2.
To address an exceedance which is the result of something other than a release of
CCR constituents, the Permittee may submit a report entitled Alternate Source
Demonstration, certified by a qualified groundwater scientist, for review by the
Director within 90 days of providing the SSI notification unless the submission
and approval timeframe has been extended by the Director for good cause
[250.A.5.b].
XIN. 1a. If a successful demonstration of an altemate source for the noted
increase is made by the Permittee and approved by the Director within
the 90 day timeframe, the Permittee may continue in the applicable
monitoring program as defined in this Permit Module.
XLN.L.b. If a successful demonstration of an alterate source for the noted
increase is not made by the Permittee within the 90 day timeframe, the
Permittee shall take actions required under 250.A.5.c.(3) within
Regulatory timeframes unless an extension has been granted by the
Director.
The Permittee may submit to the Director a Multi-unit Groundwater Monitoring
System Demonstration containing the content defined under A.3.b and certified by
a qualified groundwater scientist, when he feels that the implementation of such a
monitoring system will be as protective of human health and the environment as
individual systems would be.
X.N.2.a. Ifa successful demonstration is made and approved by the Director, the
Permittee may discontinue use of individual monitoring systems and
institute the monitoring of a multi-unit system.
X18 of 9
AEP Clinch River Facility — Ash Pond 2 Minor Modification #03
Solid Waste Permit 624 May 2023
XLN.3.
X.N.2.b. Ifa successfull demonstration is not made, the Permittee shall initiate (or
continue) to monitor individual networks under the applicable
monitoring program.
The Permittee may request the Director suspend groundwater monitoring
requirements by submitting a No-Potential-Migration Demonstration, certified by
a qualified groundwater scientist, meeting the technical requirements of 250.A.1.c.
X.N.3.a._ Ifa successful demonstration is made and approved by the Director, the
Permittee may suspend groundwater monitoring actions.
X.N.3.b. Ifa successful demonstration is not made, the Permittee shall continue
monitoring as required under C.3.
XLO. PERMIT DOCUMENTS
XLP.
As required under 470.A.1, the Permittee must have Design Plans that include detailed
instructions concerning groundwater monitoring [470.A.1.g]. These detailed groundwater
monitoring instructions must at a minimum cover the items listed under 250.A.4.2 and
applicable information under 250 and 260. The document containing these instructions,
called the Groundwater Monitoring Plan, shall be placed in the operating record
It shall
be the responsibility of the Permittee to update this monitoring plan as needed
[250.C.3.d], which may include actions otherwise defined under 600.A — F, if changes to
the monitoring program have taken place since original Plan development.
LIMITATIONS/AUTHORITIES
XLP.1.
XLP.2.
XLP.3.
Solid waste shall not be deposited in or permitted to enter any surface waters or
groundwater [240.C. 10].
Should information contained in any Permittee authored document referenced in
this Module conflict with any requirement or condition of this Module, or
requirements found within 9 VAC 20-81-10 et seq., as amended, the Module
condition and/or Regulatory requirement shall prevail over the language in the
Permittee supplied document [35.D and 490.E] unless it can be demonstrated that
a Variance from that regulatory requirement has been granted by the Director
following the procedures under 700 et seq.
The groundwater monitoring and reporting requirements set forth here are
minimum requirements. The Director may require, by amending the Permit, any
owner or operator to install, operate, and maintain a groundwater monitoring
system and program that contains requirements more stringent than those of the
Regulations whenever it is determined that such requirements are necessary to
prevent significant adverse effects on public health or the environment
[250.A.2.c].
X1-9 of 9
Bristol Transportation District Regional Improvement Comm
Balance Sheet
As of April 30, 2023
Apr 30, 23
ASSETS
Current Assets
Checking/Savings
First Sentinel Bank - 101000417 6,269,336.95
Total Checking/Savings 6,269,336.95
Total Current Assets 6,269,336.95
TOTAL ASSETS 6,269,336.95
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 950.00
Total Accounts Payable 950.00
Total Current Liabilities 950.00
Total Liabilities 950.00
Equity
Net Income 6,268,386.95
Total Equity 6,268,386.95
TOTAL LIABILITIES & EQUITY 6,269,336.95
These financial statements have not been subjected to an audit, review or compilation
engagement and no assurance is provided on them. Substantially all disclosures required by the
accrual basis of accounting omitted.
Steve Breeding
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Steve Breeding
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ASSETS
Current Assets
Checking/Savings
First Sentinel Bank - 101000417
Total Checking/Savings
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
‘Accounts Payable
Total Accounts Payable
Total Current Liabilities
Total Liabilities
Equity
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Apr 30,
6,269,336.95
6,269,336.95
6,269 336.95,
6,209,536.95
950,00
950.00
950.00
6,268,386.95
6,268,986.95
‘These financial statements have not been subjected to an audit, review or compilation
‘engagement and no assurance is provided on them. Substantially all disclosures required by the
accrual basis of accounting omitted.
Bristol Transportation District Regional Improvement Comm
Profit & Loss
July 2022 through April 2023
Jul '22 - Apr 23
Ordinary Income/Expense
Income
Direct Public Support
State Contributions 6,210,360.87
Total Direct Public Support 6,210,360.87
Investments
Interest-Savings, Short-term CD 60,451.08
Total Investments 60,451.08
Total Income 6,270,811.95
Expense
Contract Services
Accounting Fees 950.00
Total Contract Services 950.00
Other Types of Expenses
Insurance - Liability, D and O 1,475.00
Total Other Types of Expenses 1,475.00
Total Expense 2,425.00
Net Ordinary Income 6,268,386.95
Net Income 6,268,386.95
These financial statements have not been subjected to an audit, review or compilation
engagement and no assurance is provided on them. Substantially all disclosures required by the
accrual basis of accounting omitted.
Steve Breeding
Highlight
Ordinary IncomelExpense
Income
Direct Public Support
‘State Contributions
Total Direct Public Support
Investments,
Interest-Savings, Short-term CD
Total Investments
Total income
Expense
Contract Services
‘Accounting Fes
Total Contract Services
Other Types of Expenses
Insurance - Liability, D and
Total Other Types of Expenses
Total Expense
Net Ordinary Income
Net income
These financial statements have not been subjected to an audit
Jul’22- Apr 23
6,210,360.87
6,210,360.87
60,451.08
60,451.08
6.270.811.95
950.00
‘950.00
1,475.00
1,475.00
2,425.00
6,268 386.95,
5,206 380.95
review or compilation
‘engagement and no assurance is provided on them. Substantially all disclosures required by the
accrual basis of accounting omitted.
Type Date Num Adj Name Memo Split Debit Credit Balance
First Sentinel Bank - 101000417 0.00
Deposit 10/24/2022 Deposit State Contributi… 1,559,811.48 1,559,811.48
Deposit 10/31/2022 Interest Interest-Saving… 822.64 1,560,634.12
Deposit 11/30/2022 Interest Interest-Saving… 3,527.46 1,564,161.58
Deposit 12/31/2022 Interest Interest-Saving… 4,563.92 1,568,725.50
Deposit 01/17/2023 Deposit State Contributi… 2,465,981.88 4,034,707.38
Bill Pmt -Check 01/30/2023 10000 VAcorp Annual Cover… Accounts Paya… 1,475.00 4,033,232.38
Deposit 01/31/2023 Interest Interest-Saving… 9,112.79 4,042,345.17
Deposit 02/28/2023 Interest Interest-Saving… 12,405.85 4,054,751.02
Deposit 03/31/2023 Interest Interest-Saving… 14,025.00 4,068,776.02
Deposit 04/21/2023 Deposit State Contributi… 2,184,567.51 6,253,343.53
Deposit 04/30/2023 Interest Interest-Saving… 15,993.42 6,269,336.95
Total First Sentinel Bank - 101000417 6,270,811.95 1,475.00 6,269,336.95
Furniture and Equipment 0.00
Total Furniture and Equipment 0.00
Marketable Securities 0.00
Total Marketable Securities 0.00
Other Assets 0.00
Total Other Assets 0.00
Security Deposits Asset 0.00
Total Security Deposits Asset 0.00
Accounts Payable 0.00
Bill 12/05/2022 104908 VAcorp Annual Cover… Insurance - Lia… 1,475.00 -1,475.00
Bill Pmt -Check 01/30/2023 10000 VAcorp Annual Cover… First Sentinel B… 1,475.00 0.00
Bill 02/02/2023 20231… Hicok, Brown & Com… Accounting Se… Accounting Fees 850.00 -850.00
Bill 03/01/2023 20231… Hicok, Brown & Com… February Acc… Accounting Fees 100.00 -950.00
Total Accounts Payable 1,475.00 2,425.00 -950.00
Payroll Liabilities 0.00
Total Payroll Liabilities 0.00
Other Liabilities 0.00
Total Other Liabilities 0.00
Fund Balance 0.00
Total Fund Balance 0.00
Opening Balance Equity 0.00
Total Opening Balance Equity 0.00
Direct Public Support 0.00
Gifts in Kind - Goods 0.00
Total Gifts in Kind - Goods 0.00
Individ, Business Contributions 0.00
Total Individ, Business Contributions 0.00
State Contributions 0.00
Deposit 10/24/2022 24430… Commonwealth of Vi… Virginia Lottery First Sentinel B… 1,559,811.48 -1,559,811.48
Deposit 01/17/2023 24622… Commonwealth of Vi… Virginia Lottery First Sentinel B… 2,465,981.88 -4,025,793.36
Deposit 04/21/2023 Commonwealth of Vi… 2022-2023 Q3 First Sentinel B… 2,184,567.51 -6,210,360.87
Total State Contributions 0.00 6,210,360.87 -6,210,360.87
Direct Public Support - Other 0.00
Total Direct Public Support - Other 0.00
Total Direct Public Support 0.00 6,210,360.87 -6,210,360.87
Indirect Public Support 0.00
Other Contributions 0.00
Total Other Contributions 0.00
Indirect Public Support - Other 0.00
Total Indirect Public Support - Other 0.00
Total Indirect Public Support 0.00
Investments 0.00
Interest-Savings, Short-term CD 0.00
Deposit 10/31/2022 Interest First Sentinel B… 822.64 -822.64
Deposit 11/30/2022 Interest First Sentinel B… 3,527.46 -4,350.10
Deposit 12/31/2022 Interest First Sentinel B… 4,563.92 -8,914.02
Deposit 01/31/2023 Interest First Sentinel B… 9,112.79 -18,026.81
Deposit 02/28/2023 Interest First Sentinel B… 12,405.85 -30,432.66
Deposit 03/31/2023 Interest First Sentinel B… 14,025.00 -44,457.66
Deposit 04/30/2023 Interest First Sentinel B… 15,993.42 -60,451.08
Total Interest-Savings, Short-term CD 0.00 60,451.08 -60,451.08
Investments - Other 0.00
Total Investments - Other 0.00
Total Investments 0.00 60,451.08 -60,451.08
1:07 PM Bristol Transportation District Regional Improvement Comm
05/15/23 General Ledger
Accrual Basis As of April 30, 2023
Page 1
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Steve Breeding
Highlight
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Total Miscellaneous Revenue 0.00
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Total Other Types of Income - Other 0.00
Total Other Types of Income 0.00
Program Income 0.00
Membership Dues 0.00
Total Membership Dues 0.00
Program Service Fees 0.00
Total Program Service Fees 0.00
Program Income - Other 0.00
Total Program Income - Other 0.00
Total Program Income 0.00
Business Expenses 0.00
Business Registration Fees 0.00
Total Business Registration Fees 0.00
Business Expenses - Other 0.00
Total Business Expenses - Other 0.00
Total Business Expenses 0.00
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Accounting Fees 0.00
Bill 02/02/2023 20231… Hicok, Brown & Com… Accounting Se… Accounts Paya… 850.00 850.00
Bill 03/01/2023 20231… Hicok, Brown & Com… February Acc… Accounts Paya… 100.00 950.00
Total Accounting Fees 950.00 0.00 950.00
Legal Fees 0.00
Total Legal Fees 0.00
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Total Outside Contract Services 0.00
Contract Services - Other 0.00
Total Contract Services - Other 0.00
Total Contract Services 950.00 0.00 950.00
Facilities and Equipment 0.00
Depr and Amort - Allowable 0.00
Total Depr and Amort - Allowable 0.00
Donated Facilities 0.00
Total Donated Facilities 0.00
Equip Rental and Maintenance 0.00
Total Equip Rental and Maintenance 0.00
Property Insurance 0.00
Total Property Insurance 0.00
Rent, Parking, Utilities 0.00
Total Rent, Parking, Utilities 0.00
Facilities and Equipment - Other 0.00
Total Facilities and Equipment - Other 0.00
Total Facilities and Equipment 0.00
Operations 0.00
Books, Subscriptions, Reference 0.00
Total Books, Subscriptions, Reference 0.00
Postage, Mailing Service 0.00
Total Postage, Mailing Service 0.00
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Total Printing and Copying 0.00
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Total Supplies 0.00
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Total Telephone, Telecommunications 0.00
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Total Operations - Other 0.00
Total Operations 0.00
Other Types of Expenses 0.00
Insurance - Liability, D and O 0.00
Bill 12/05/2022 104908 VAcorp Annual Cover… Accounts Paya… 1,475.00 1,475.00
Total Insurance - Liability, D and O 1,475.00 0.00 1,475.00
1:07 PM Bristol Transportation District Regional Improvement Comm
05/15/23 General Ledger
Accrual Basis As of April 30, 2023
Page 2
s07PM Bristol Transportation District Regional Improvement Comm
sas General Ledger
ceva Base {As of April 30,2023
te ute Numan tone soi obit creat batsnce
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Type Date Num Adj Name Memo Split Debit Credit Balance
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Total Other Types of Expenses - Other 0.00
Total Other Types of Expenses 1,475.00 0.00 1,475.00
Payroll Expenses 0.00
Total Payroll Expenses 0.00
Travel and Meetings 0.00
Conference, Convention, Meeting 0.00
Total Conference, Convention, Meeting 0.00
Travel 0.00
Total Travel 0.00
Travel and Meetings - Other 0.00
Total Travel and Meetings - Other 0.00
Total Travel and Meetings 0.00
Ask My Accountant 0.00
Total Ask My Accountant 0.00
No accnt 0.00
Total no accnt 0.00
TOTAL 6,274,711.95 6,274,711.95 0.00
1:07 PM Bristol Transportation District Regional Improvement Comm
05/15/23 General Ledger
Accrual Basis As of April 30, 2023
Page 3
tare Bristol Transportation District Regional Improvement Comm
sas General Ledger
secrul ‘As of April 30, 2023
Type Date tum a Name ee ott eet creat ance
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‘thar Types of Expenses Other 00
‘ol Otte Types of Expres tar 00
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‘ol Travel an Maing Omer 00
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‘Ask My Accountant 000
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TorAL exrarii9s __ez7471195 ao
Pages



2-9
09
ABANDON DISMISSAL
The Board of Supervisors of Russell County, in regular meeting on the 5th
day of June 2023, adopted the following:
RESOLUTION TO DISMISS PETITION FOR
ABANDONMENT OF SECONDARY ROUTE 871
WHEREAS, the Board of Supervisors received a petition for abandonment
of Route 871 from the secondary system of state highways, and
WHEREAS, a public hearing was held to receive comments concerning the
abandonment of Route 871 from the secondary system of state highways,
and
WHEREAS, after considering all evidence available, this Board is NOT
satisfied that no public necessity exists for the continuance of the section of
Secondary Route 871 from Route 722 to Dead End, a distance of 0.39 miles,
and hereby deems that section of road is necessary as a part of the Secondary
System of State Highways, and
NOW, THEREFORE, BE IT RESOLVED, this Board dismisses the
petition for abandonment of the above-described section of road, which shall
remain in the secondary system of state highways, pursuant to §33.2-909,
Code of Virginia; and
BE IT FINALLY RESOLVED that a certified copy of this resolution be
forwarded to the Resident Administrator of the Virginia Department of
Transportation.
Recorded Vote    A Copy Teste:
Moved By:  _________________________
Seconded By:  ______________________
Yeas:  ____________________________      _______________________
Nays: _____________________________ (Name), (Title)
Steve Breeding
Highlight
The Board of Supervisors of Russell County, in regular meeting on the 5"
day of June 2023, adopted the following:
WHEREAS, the Board of Supervisors received a petition for abandonment
of Route 871 from the secondary system of state highways, and
WHEREAS, a public hearing was held to receive comments concemingthe
abandonment of Route 871 from the secondary system of, ways,
and
WHEREAS, after considering all evidence avail: WY. is NOT
satisfied that no public necessity exists for the of the section of
Secondary Route 871 from Route 722 to Dea iStance of 0.39 miles,
and hereby deems that section of road is a part of the Secondary
ne
System of State Highways, and ~
NOW, THEREFORE, BE IT ED, this Board dismisses the
petition for abandonment of the at scribed section of road, which shall
remain in the secondary sy: ¢ highways, pursuant to §33.2-909,
Code of Virginia; and
BE IT FINALLY RI 2%, that a certified copy of this resolution be
forwarded to CO) it Administrator of the Virginia Department of
Transportation. S
Recorde Py A Copy Teste:
Moved B:
Sec
(Name), (Title)
Nays:
Russell County BOS
VDOT Update

June 5, 2023
Board Action Requests
VDOT is seeking Board action one item in the form of a resolution, which is a resolution to dismiss the proposed
abandonment of Route 871.  This resolution is required pursuant to §33.2-909.
The residency sent a request for abandonment of Route 806 & a portion of Route 626 on 30 March 2023, & a
request for abandonment of Footbridge #9000 & Footbridge #9002 on 23 May 2023.  The residency has received
no response from the Board on either request.
Maintenance Activities - Completed
Maintenance crews are actively involved in a variety of activities including:
Maintenance work (spreading gravel, blading) was conducted on routes 620, 622 and 636.
Crews removed multiple trees due to recent storms that came through the county during the month. This
was on all Primary and Secondary routes.
Shoulder repairs are scheduled for completion the week of May 29th on route 647 (Campbell Hollow
Road).
Roadside mowing operations for the season have begun with primaries routes being complete and crews
are now mowing secondary routes.
Maintenance Activities - Planned
• Slope stabilization / slide repair on Route 621.  This work as a ‘time of year’ restriction on it which
prevents work from being done during certain months due to environmental concerns.
• Boom ax work on various routes throughout the County.
• Pothole patching on routes throughout the County as weather and workload allow.
• Slide repair on Routes 622 and 624.
• Pavement Repairs (machine patching ) on Route 615
• Debris removal on various routes (down trees and rocks/slides).
• Removal of dead trees on Routes 80 (Hayter’s Gap), 71, and 65.
• 618 Rabbit Ridge - Grader patch paved section latter this summer.
• Pipe replacement at various locations throughout the County beginning after new fiscal year begins.
• Ditching at various locations through the County.
• Streambank stabilization on Routes 613 (Moccasin Valley) and 661 (Artrip)
Steve Breeding
Highlight
Board Action Requests
VDOT is seeking Board action one item in the form of a resolution, which is a resolution to dismiss the proposed
abandonment of Route 871. This resolution is required pursuant to §33.2-909.
The residency sent a request for abandonment of Route 806 & a portion of Route 626 on 30 March 2023, & a
request for abandonment of Footbridge #9000 & Footbridge #9002 on 23 May 2023. The residency has received
no response from the Board on either request.
Maintenance Activities - Completed
Maintenance crews are actively involved in a variety of activities including:
Maintenance Acti
Maintenance work (spreading gravel, blading) was conducted on routes 620, 622 and 636.
Crews removed multiple trees due to recent storms that came through the county during the month. This
was on all Primary and Secondary routes.
Shoulder repairs are scheduled for completion the week of May 29" on route 647 (Campbell Hollow
Road).
Roadside mowing operations for the season have begun with primaries routes being complete and crews
are now mowing secondary routes.
ies - Planned


Slope stabilization / slide repair on Route 621. This work as a ‘time of year’ restriction on it which
prevents work from being done during certain months due to environmental concerns.


Boom ax work on various routes throughout the County.


Pothole patching on routes throughout the County as weather and workload allow.


Slide repair on Routes 622 and 624.



Pavement Repairs (machine patching ) on Route 615


Debris removal on various routes (down trees and rocks/slides).


Removal of dead trees on Routes 80 (Hayter’s Gap), 71, and 65



618 Rabbit Ridge - Grader patch paved section latter this summer.


Pipe replacement at various locations throughout the County beginning after new fiscal year begins.


Ditching at various locations through the County.


Streambank stabilization on Routes 613 (Moccasin Valley) and 661 (Artrip)


• Drainage / slope stabilization in the median of Route 19 (Bypass) near Coal Tipple Hollow.
Rural Rustic / 6 Year Plan Proiects
Work on Blanch Davis Road (Route 606) has been completed with the exception of paving, which is planned for
the 2023 paving season.
North Cedar Acres is a small project (adding approximately 370 feet) of road utilizing residual funding from
previously completed projects and is proposed for completion as weather allows, with paving proposed for the
spring of 2023.
Partial funding is in place for work on an approximate one mile segment of Route 678 (Upper Copper Creek) with
the balance of funding available after July 1st. Work is anticipated to begin on this project later this summer.
Non — VDOT Projects
Pure Salmon Proiect
No new information to report this month, a recent site visit indicated progress continues on the construction of the
connection to Route 19. The residency understands overhead utility relocation is underway which will allow final
excavation to be completed to make the connection to Route 19.
Three Rivers Destination Center
No new activity this month on this project.
2023 Resurfacing
The following routes will be resurfaced (asphalt overlay) during the 2023 paving season:
Route 80:    Intersection with Route 67 for a distance 0.4 miles south of Route 67
Route 611:  Intersection with Route 609 to intersection with Route 685.
Route 622:  Buchanan County to intersection with Route 624
Route 624:  Buchanan County to 0.2 miles south of intersection with Route 843
Route 646:  Intersection with Route 637 for a distance 0.8 miles south of Route 637
Route 678:  Intersection with Route 680 for a distance 1.1 miles east of Route 680
Route 732:  Intersection with Route 615 to dead end
Route 740:  Intersection with Route 640 to intersection with Route 645
Route 845:  0.35 mile loop off Alternate Route 58
Route 1201: Intersection with Route 82 to dead end
Route 1202: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 82 to intersection with Route 1205
Route 1204: Intersection with Route 1206 to Route intersection with Route 1205
Route 1205: Intersection with Route 696 to intersection with Route 1204
Route 1206: Intersection with Route 1202 to intersection with Route 1204
Route 1207: Intersection with Route 1208 to intersection with Route 1206
Route 1208: Intersection with Route 1207 to dead end
The following routes will be resurfaced (latex overlay) during the 2023 paving season:
Route  603:  Intersection with Route 643 to Tazewell County line
Route  640:  Intersection with Route 740 for a distance of 2.5 miles
Route  662:  Intersection with Route 82 to intersection with Route 740

Drainage / slope stabilization in the median of Route 19 (Bypass) near Coal Tipple Hollow.

Rural Rustic / 6 Year Plan Proiects
Work on Blanch Davis Road (Route 606) has been completed with the exception of paving, which is planned for
the 2023 paving season.
North Cedar Acres is a small project (adding approximately 370 feet) of road utilizing residual funding from
previously completed projects and is proposed for completion as weather allows, with paving proposed for the
spring of 2023.
Partial funding is in place for work on an approximate one mile segment of Route 678 (Upper Copper Creek) with
the balance of funding available after July 1*. Work is anticipated to begin on this project later this summer.
Non — VDOT Projects
Pure Salmon Project
No new information to report this month, a recent site visit indicated progress continues on the construction of the
connection to Route 19. The residency understands overhead utility relocation is underway which will allow final
excavation to be completed to make the connection to Route 19.
Three Rivers Destination Center
No new activity this month on this project.
2023 Resurfacing
The following routes will be resurfaced (asphalt overlay) during the 2023 paving season:
Route 80: Intersection with Route 67 for a distance 0.4 miles south of Route 67
Route 611: Intersection with Route 609 to intersection with Route 685.
Route 622: Buchanan County to intersection with Route 624
Route 624: Buchanan County to 0.2 miles south of intersection with Route 843
Route 646: Intersection with Route 637 for a distance 0.8 miles south of Route 637
Route 678: Intersection with Route 680 for a distance 1.1 miles east of Route 680
Route 732: Intersection with Route 615 to dead end
Route 740: Intersection with Route 640 to intersection with Route 645
Route 845: 0.35 mile loop off Alternate Route 58
Route 1201: Intersection with Route 82 to dead end
Route 1202: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 1206 to intersection with Route 82
Route 1203: Intersection with Route 82 to intersection with Route 1205
Route 1204: Intersection with Route 1206 to Route intersection with Route 1205
Route 1205: Intersection with Route 696 to intersection with Route 1204
Route 1206: Intersection with Route 1202 to intersection with Route 1204
Route 1207: Intersection with Route 1208 to intersection with Route 1206
Route 1208: Intersection with Route 1207 to dead end
The following routes will be resurfaced (latex overlay) during the 2023 paving season:
Route 603: Intersection with Route 643 to Tazewell County line
Route 640: Intersection with Route 740 for a distance of 2.5 miles
Route 662: Intersection with Route 82 to intersection with Route 740
Route  666:  Intersection with Route 628 to intersection with Route 615
Route  764:  Intersection with Route 19 to dead end
Route  782:  Intersection with Route 19 to dead end
Route  821:  Intersection with Route 66o to dead end
Route  854:  Intersection with Route 764 to dead end
Route  878:  Intersection with Route 873 to dead end
Route  904:  Intersection with Route 19 to dead end
Route  906:  Intersection with Route 904 to dead end
Route  911:  Intersection with Route 883 to dead end
Route  919:  Intersection with Route 883 to dead end
Route  929:  Intersection with Route 904 to intersection with Route 904
Route  998:  Intersection with Route 99 to Haber Drive
Route  999:  Intersection with Route 998 to dead end
Route 1060: Intersection with Route 19 to dead end
Route 1061: Intersection with Route 1060 to dead end
Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1800-FOR-ROAD
call to enter work order requests into VDOT’s tracking system.
Route 666: Intersection with Route 628 to intersection with Route 615
Route 764: Intersection with Route 19 to dead end
Route 782: Intersection with Route 19 to dead end
Route 821: Intersection with Route 660 to dead end
Route 854: Intersection with Route 764 to dead end
Route 878: Intersection with Route 873 to dead end
Route 904: Intersection with Route 19 to dead end
Route 906: Intersection with Route 904 to dead end
Route 911: Intersection with Route 883 to dead end
Route 919: Intersection with Route 883 to dead end
Route 929: Intersection with Route 904 to intersection with Route 904
Route 998: Intersection with Route 99 to Haber Drive
Route 999: Intersection with Route 998 to dead end
Route 1060: Intersection with Route 19 to dead end
Route 1061: Intersection with Route 1060 to dead end
Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1800-FOR-ROAD
call to enter work order requests into VDOT’s tracking system
5/29/23, 9:14 AM Russell County Mail - REQUEST FOR ABANDONMENT-FB9000 & FB9002
https://mail.google.com/mail/u/0/?ik=28e834d897&view=pt&search=all&permthid=thread-f:1766694908670539556|msg-f:1766694908670539556… 1/1
Lonzo Lester [email protected]
REQUEST FOR ABANDONMENT-FB9000 & FB9002
1 message
Bolling, John (VDOT) [email protected] Tue, May 23, 2023 at 10:19 AM
To: “Lester, Lonzo” [email protected], David Eaton [email protected]
Cc: “Counts, William (VDOT)” [email protected], “Buchanan, Jeff (VDOT)”
[email protected], “Bechtold, John (VDOT)” [email protected], “Owens, William (VDOT)”
[email protected], “Hurt, Robert (VDOT)” [email protected]
Mr. Lester & Mr. Eaton:
Please find the attached request for abandonment of the following pedestrian footbridges in
Russell County:
FB9000:  Route 640 (Clifton Farms Rd) footbridge over Clinch River
FB9002:  Route 723 (Arnold Rd) footbridge over Clinch River
If you have questions or need to discuss, please contact me.
John Bolling
Land Development Engineer/Lebanon Residency
Virginia Department of Transportation
276-889-7601 Office | 276-623-7199 Mobile
[email protected]
83_FB9000_FB9002 ABANDON REQ 05-23-2023.pdf
2351K
mailto:[email protected]
https://mail.google.com/mail/u/0/?ui=2&ik=28e834d897&view=att&th=18848fa8b9cc7724&attid=0.1&disp=attd&safe=1&zw
Steve Breeding
Highlight
Steve Breeding
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Steve Breeding
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Steve Breeding
Highlight
5/29/23, 9:14 AM Russell County Mail - REQUEST FOR ABANDONMENT-FB9000 & F89002
ea | Gma il Lonzo Lester [email protected]
1 message
Tue, May 23, 2023 at 10:19 AM
fo: “Lester, Lonzo" [email protected], David Eaton [email protected]
Co: “Counts, William (VDOT)” [email protected], “Buchanan, Jeff (VDOT)”
<Jeff.Buchanan@vdot virginia. gov>, “Bechtold, John (VDOT)” [email protected], “Owens, William (VDOT)*
<William. Owens @vdot.virginia.gov>, “Hurt, Robert (VDOT)” <Robert Hurt@vdot virginia. gov>
Fa ES TSS OOOCEID
" Fb0002: Rae 23 ano Ra eage oe’ Cinch er
If you have questions or need to discuss, please contact me.
John Bolling
Land Development Engineer/Lebanon Residency
| Virginia Department of Transportation
276-889-7601 Office | 276-623-7199 Mobile
[email protected]:
john.boll
jov
83_FB9000_FB9002 ABANDON REQ 05-23-2023.pdf
‘DB ossiK
https:/mail google. com/mailu/0/2Ik=286834d897& view=pt&search=all&permthid=thread-f:1766694908670539556%7Cmsg-f:1766694908670539566… 1/1
DEPARTMENT OF TRANSPORTATION
2111 BONHAM ROAD
BRISTOL, VIRGINIA  24201-2002
  Stephen C. Brich, P. E.                                                                                                                     
    COMMISSIONER 

VirginiaDOT.org
WE KEEP VIRGINIA MOVING
May 23, 2023
Russell County Board of Supervisors
Attn.:  Mr. Lonzo Lester, County Administrator
137 Highland Dr.
Lebanon, VA 24266
[email protected]
RE: Request for Abandonment of Pedestrian Footbridges
FB9000-Route 640 pedestrian footbridge over Clinch River
FB9002-Route 723 pedestrian footbridge over Clinch River
Mr. Lester:
At present there are three pedestrian footbridges in Russell County that are included in the VDOT
maintained Secondary System of State Highways.  They are as follows (maps attached):

Footbridge #9000:  pedestrian bridge over Clinch River located on Route 640 (Clifton Farms Rd)

approximately 1.15 miles east of Route 80.  The bridge spans the river between Route 640 and
Route 641 (Cedar Cliff Rd).

Footbridge #9001:  pedestrian bridge over Clinch River located on Route 661 (Artrip Rd)

approximately 1.10 miles east of Route 663.  The bridge spans the river between Route 661 and
Tax Parcel #106L1037 (Barry & Willard Jessee).

Footbridge #9002:  pedestrian bridge over Clinch River located on Route 723 (Arnold Rd)

approximately 0.10 mile east of Route 653.  The bridge spans the river between Route 723 and Tax
Parcel #77R3206 (Clercy Amalene Hess).
Of the three footbridges, only FB9001 is currently functional and open to public use.  FB9001 constitutes
the only legal access to a public road for one property owner and cannot be abandoned.  It is to remain in
the Secondary System and maintained by VDOT.
FB9000 (circa 2020) and FB9002 (circa 2017) were closed to public use due to safety concerns and general
lack of use by the public.  Neither FB9000 nor FB9002 are required to provide legal access for any
properties and do not provide a transportation need.  All properties served by FB9000 have vehicular access
via either Route 640 (Clifton Farms Rd) or Route 641 (Cedar Cliff Rd).  All properties served by FB9002
have vehicular access via either Route 723 (Arnold Rd) or Route 953 (Creekwood Rd).
The Virginia Department of Transportation requests that the Russell County Board of Supervisors abandon
FB9000 & FB9002 from the Secondary System of State Highways, pursuant to §33.2-909 of the Code of
Virginia, for the following reasons:

VDOT has taken the position that footbridges will no longer be maintained if they do not provide

a transportation need.  Due to the expansion of the Secondary System over the years since VDOT
footbridges were first constructed, most have become obsolete and no longer provide a necessary
public benefit.  With state maintained secondary roads (vehicular access) on each side of the river
Steve Breeding
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Steve Breeding
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Steve Breeding
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Stephen C. Brich, P.E.
May 23, 2023
Russell County Board of Supervisors
Attn.: Mr. Lonzo Lester, County Administrator
137 Highland Dr.
Lebanon, VA 24266
[email protected]
RE:
Mr. Lester:
‘At present there are three pedestrian footbridges in Russell County that are included in the VDOT
maintained Secondary System of State Highways. They are as follows (maps attached):
1, VDOT has taken the position that footbridges will no longer be maintained if they do not provide
a transportation need. Due to the expansion of the Secondary System over the years since VDOT
footbridges were first constructed, most have become obsolete and no longer provide a necessary
public benefit. With state maintained secondary roads (vehicular access) on each side of the river
WE KEEP VIRGINIA MOVING
accessing all abutting properties, FB9000 & FB9002 no longer provide any type of transportation
need and will not be maintained by VDOT going forward.
a. Additionally, FB9002 provides access to one property on the south side of the Clinch River
(#77R3206:  Clercy Amalene Hess).  VDOT contacted Mrs. Hess to discuss the
abandonment.  Upon speaking to her, she has indicated that she supports abandonment of
FB9002 and will not request a public hearing be held by the BOS.

Due to the way VDOT is required to maintain footbridges, they are generally not eligible for the

historic register.  Oft times, public opposition to abandonment of footbridges is based on the
public’s perception of the footbridges as having historic and nostalgic value.  However, VDOT is
required to upgrade footbridges to current approved materials and specifications every time a
footbridge is maintained or reconstructed, thus negating their eligibility to be registered as official
historic sites.

The ratio between maintenance costs and public benefit is heavily skewed toward maintenance

costs, and the Lebanon Residency feels that these maintenance funds should be used on roadways
and structures that provide a greater degree of public service and benefit for the citizenry of Russell
County.

By remaining in the public domain, FB9000 & FB9002 pose a liability risk for VDOT that is

unnecessary and unwarranted.  As these two footbridges will remain closed to public use and will
not be maintained going forward, the logical step is to remove them from the public domain
completely and eliminate the liability risk.
Please note that abandonment of the footbridges may be done individually or grouped together.  The choice
is the county’s.  Discontinuance of the footbridges, pursuant to §33.2-908 of the Code of Virginia, is also
an option should the Board desire to assume maintenance of and/or responsibility for FB9000 & FB9002.
Please take this matter up with the Board members and advise the Residency as to how the county would
like to proceed.  If you have any questions or need additional information, please contact the Lebanon
Residency.
Sincerely,
John Bolling
Land Development Engineer
VDOT Lebanon Residency
P.O. Box 127
Lebanon, VA 24266
276-889-7601 Office | 276-623-7199 Mobile
[email protected]
Cc: Mr. John Bechtold, VDOT Structure & Bridge Engineer
Mr. David Eaton, Russell County Board of Supervisors
Steve Breeding
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Steve Breeding
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Steve Breeding
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s Y
accessing all abutting properties,
|
Oft times, public opposition to abandonment of footbridges is based on the
publie’s perception of the footbridges as having historic and nostalgic value. However, VDOT is
required to upgrade footbridges to current approved materials and specifications every time a
footbridge is maintained or reconstructed, thus negating their eligibility to be registered as official
historic sites.
Please take this matter up with the Board members and advise the Residency as to how the county would
like to proceed. If you have any questions or need additional information, please contact the Lebanon
Residency.
Sincerely,
John Bolling
Land Development Engineer
VDOT Lebanon Residency
P.O, Box 127
Lebanon, VA 24266
276-889-7601 Office | 276-623-7199 Mobile
joht
Ce:
@vdot virginia gov
Mr. John Bechtold, VDOT Structure & Bridge Engineer
Mr. David Eaton, Russell County Board of Supervisors
WE KEEP VIRGINIA MOVING
FOOTBRIDGE #9000,
36.96485817 LAT.
-82.11197946 LONG.
WE KEEP VIRGINIA MOVING
ONIAOW VINIOUIA 334 3M.
\ge3 218009]
ABANDONMENT v. DISCONTINUANCE OF VDOT SECONDARY ROUTES
§33.2-909 SECONDARY ABANDONMENT:

A county governing body, on its own motion, or upon petition by any interested

landowner can initiate the §33.2-909 abandonment of a Secondary road or segment that
is deemed to no longer be necessary for the uses of the highway system.
a. NOTE:  VDOT, as owner right of ways & maintenance facilities within the county,
is an interested landowner within the county.


Section 33.2-909 is used when an existing VDOT Secondary road is being abandoned
and there is no corresponding replacement road being constructed.  This type of
abandonment most commonly occurs when a Secondary road no longer meets Public
Service Requirements to be in the state system.


The effect of legally abandoning a road removes it from VDOT’s inventory and VDOT will
no longer maintain the road.  The road is closed to public use and is no longer
considered a public thoroughfare. Essentially, abandoned public roads become private
streets over which neither VDOT nor the locality have administrative authority or
maintenance responsibility.  Once a road has been abandoned, it cannot be re-
added to the Secondary system.


The abandonment of a prescriptive easement road eliminates the easement.  As a result
of the abandonment, the road ceases to be a public road and full control of the land
reverts to the underlying fee simple property owner.


Abandonment of roads with right-of-way (ROW) owned by the county or VDOT has the
effect of closing the road to public use, and the related ROW can then be conveyed to
the locality (for ROW owned by VDOT) or to an abutting landowner (for ROW owned by
the county and/or VDOT) upon request.


Abandonment of Secondary routes pursuant to §33.2-909 has mandatory public
notification requirements that are to be administered by the locality.


a. Notice of Intent to Abandon resolution from the BOS or letter from the county
administrator to the Commissioner of Transportation.
b. Publication of a Public Hearing Willingness or Public Hearing Notice
i. If a public hearing is requested by an abutting landowner or if the locality
chooses to have a public hearing without a request, the locality shall
conduct the public hearing and provide VDOT a written transcript of all
public comments received.  VDOT staff will be available to provide any
assistance the county may need.
c. Within 4 months of the expiration of the Public Hearing Willingness period or
within 4 months from the date of the public hearing, the locality shall pass a
resolution to either order the abandonment or dismiss the petition for
abandonment.

Upon receipt of the BOS resolution, local VDOT staff will prepare the necessary
documentation and forward same to VDOT’s Office of Land Use for final processing and
approval.

§33.2-908 SECONDARY DISCONTINUANCE:
Steve Breeding
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§33.2-909 SECONDARY ABANDONMENT:
1



‘A county governing body, on its own motion, or upon petition by any interested
landowner can initiate the §33.2-909 abandonment of a Secondary road or segment that,
is deemed to no longer be necessary for the uses of the highway system.
a. NOTE: VDOT, as owner right of ways & maintenance facilities within the county,
is an interested landowner within the county.
Section 33.2-909 is used when an existing VDOT Secondary road is being abandoned
and there is no corresponding replacement road being constructed. This type of
abandonment most commonly occurs when a Secondary road no longer meets Public
Service Requirements to be in the state system.
The effect of legally abandoning a road removes it from VDOT’s inventory and VDOT will
no longer maintain the road. The road is closed to public use and is no longer
considered a public thoroughfare. Essentially, abandoned public roads become private
streets over which neither VDOT nor the locality have administrative authority or
maintenance responsibility. Once a road has been abandoned, it cannot be re-
added to the Secondary system
The abandonment of a prescriptive easement road eliminates the easement. As a result
of the abandonment, the road ceases to be a public road and full control of the land
reverts to the underlying fee simple property owner.
Abandonment of roads with right-of-way (ROW) owned by the county or VDOT has the
effect of closing the road to public use, and the related ROW can then be conveyed to
the locality (for ROW owned by VDOT) or to an abutting landowner (for ROW owned by
the county and/or VDOT) upon request.
Abandonment of Secondary routes pursuant to §33.2-909 has mandatory public
notification requirements that are to be administered by the locality.
a. Notice of Intent to Abandon resolution from the BOS or letter from the county
administrator to the Commissioner of Transportation
b. Publication of a Public Hearing Willingness or Public Hearing Notice
i. If public hearing is requested by an abutting landowner or if the locality
chooses to have a public hearing without a request, the locality shall
conduct the public hearing and provide VDOT a written transcript of all
public comments received. VDOT staff will be available to provide any
assistance the county may need.
c. Within 4 months of the expiration of the Public Hearing Willingness period or
within 4 months from the date of the public hearing, the locality shall pass a
resolution to either order the abandonment or dismiss the petition for
abandonment.
Upon receipt of the BOS resolution, local VDOT staff will prepare the necessary
documentation and forward same to VDOT’s Office of Land Use for final processing and
approval
§33.2-908 SECONDARY DISCONTINUANCE:


A §33.2-908.B Secondary discontinuance can be initiated upon a petition from the local
governing body of a county or town.  The Commonwealth Transportation Board (CTB)
can also initiate this type of discontinue when it deems that the road is no longer
required for public convenience.  A locality cannot discontinue a VDOT roadway.


Discontinuance of Secondary Routes pursuant to §33.2-908 of the Code of VA is an act
reserved for the CTB whereby VDOT is relieved of the maintenance responsibility and
jurisdictional authority for a roadway.


A discontinuance takes place when the CTB determines that the roadway no longer
provides sufficient public benefit to warrant VDOT maintenance, but the related ROW
should or must be retained for access or other transportation related purposes.


When a §33.2-908 Secondary discontinuance is completed, the road remains open to
public use, and the road’s jurisdictional authority is returned to the locality.


a. NOTE:  Only the jurisdictional authority is transferred to the county.  The county
has no legal obligation to construct, maintain, or otherwise improve discontinued
roadways unless agreed to before the road is discontinued. (See §15.2-2265 &
§15.2-2268 Code of VA).


In the case of prescriptive easement roads, the easement is transferred from VDOT’s to
the locality’s control.


In the case of deeded ROW, jurisdictional authority over the ROW is transferred to the
county.  RW deeded to the Commonwealth remains vested with the Commonwealth but
can be transferred to locality ownership upon request.


Discontinued roads are eligible to be re-added to the Secondary system provided that
they re-attain a level of service to warrant maintenance and are constructed to VDOT’s
current minimum standards for secondary street additions at the time the street is re-
added.


Discontinuance of Secondary routes pursuant to §33.2-908 has mandatory public
notification requirements that are to be administered by VDOT


a. Certified letters to the BOS and abutting landowners providing notice of the
proposed discontinuance and an opportunity to request a public hearing.
b. Publication of the Notice of Intent to Discontinue in a local newspaper
c. If a public hearing is requested, VDOT will conduct a public hearing and provide
the BOS a written transcript of all comments received.
d. BOS provides a letter or resolution of support or non-support to VDOT for the
discontinuance.  VDOT staff typically hold the public hearing 1-2 weeks prior to
the regularly scheduled BOS monthly meeting so that public comments may be
considered by the BOS prior to the resolution.
e. Local VDOT staff will prepare the necessary documentation and forward to
VDOT’s Office of Land Use to have the item placed on the CTB agenda.
f. Within 4 months of the expiration of the Public Hearing Willingness period or
within 4 months from the date of the public hearing (if one is requested), the CTB
shall pass a resolution to either order the discontinuance or dismiss the petition
for discontinuance.
‘A §33.2-908.B Secondary discontinuance can be initiated upon a petition from the local
governing body of a county or town. The Commonwealth Transportation Board (CTB)
can also initiate this type of discontinue when it deems that the road is no longer
required for public convenience. A locality cannot discontinue a VDOT roadway
Discontinuance of Secondary Routes pursuant to §33.2-908 of the Code of VA is an act
reserved for the CTB whereby VDOT is relieved of the maintenance responsibility and
jurisdictional authority for a roadway.
A discontinuance takes place when the CTB determines that the roadway no longer
provides sufficient public benefit to warrant VDOT maintenance, but the related ROW
should or must be retained for access or other transportation related purposes.
. When a §33.2-908 Secondary discontinuance is completed, the road remains open to
public use, and the road’s jurisdictional authority is returned to the locality.
a. NOTE: Only the jurisdictional authority is transferred to the county. The county
has no legal obligation to construct, maintain, or otherwise improve discontinued
roadways unless agreed to before the road is discontinued. (See §15.2-2265 &
§15.2-2268 Code of VA).
In the case of prescriptive easement roads, the easement is transferred from VDOT’s to
the locality’s control.
. In the case of deeded ROW, jurisdictional authority over the ROW is transferred to the
county. RW deeded to the Commonwealth remains vested with the Commonwealth but
can be transferred to locality ownership upon request.
Discontinued roads are eligible to be re-added to the Secondary system provided that
they re-attain a level of service to warrant maintenance and are constructed to VDOT’s
current minimum standards for secondary street additions at the time the street is re-
added.
. Discontinuance of Secondary routes pursuant to §33.2-908 has mandatory public
notification requirements that are to be administered by VDOT
a. Certified letters to the BOS and abutting landowners providing notice of the
proposed discontinuance and an opportunity to request a public hearing
b. Publication of the Notice of Intent to Discontinue in a local newspaper
c. Ifa public hearing is requested, VDOT will conduct a public hearing and provide
the BOS a written transcript of all comments received.
d. BOS provides a letter or resolution of support or non-support to VDOT for the
discontinuance. VDOT staff typically hold the public hearing 1-2 weeks prior to
the regularly scheduled BOS monthly meeting so that public comments may be
considered by the BOS prior to the resolution
. Local VDOT staff will prepare the necessary documentation and forward to
VDOT’s Office of Land Use to have the item placed on the CTB agenda
f. Within 4 months of the expiration of the Public Hearing Willingness period or
within 4 months from the date of the public hearing (if one is requested), the CTB
shall pass a resolution to either order the discontinuance or dismiss the petition
for discontinuance.
Waste Management Contract with Cumberland Plateau RWMA

Page 1 of 10
Disposal Contract
THIS CONTRACT, made and entered into this ___day of June, 2023, by and between the CUMBERLAND
PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY, an authority created under the
provisions of the Virginia Water and Sewer Authorities Act, (hereinafter called the “Authority”)

represented herewith by its duly appointed Chairman of the Board of Directors, Ronald Peters, and ECO-SAFE
SYSTEMS, LLC, a Tennessee company and subsidiary of WASTE MANAGEMENT INC., a Delaware
Corporation, duly authorized to conduct business in the Commonwealth of Virginia and the State of Tennessee
(hereinafter called “Contractor”), herein represented by Steven Clark, Senior District Manager, Waste
Management, its duly qualified and acting Agent.
WITNESSED, THAT in consideration of the covenants and agreements herein contained, to be performed by
the parties hereto and of the payments hereinafter agreed to be made, it is mutually agreed as follows:


The Contractor is hereby granted exclusive rights for the disposal of solid waste generated within the
Authority’s three (3) transfer stations – Buchanan, Dickenson, and Russell, in accordance with all
applicable Federal, State, and local laws and regulations during term of this Contract.


The Contract Documents shall include the following documents, incorporated and referenced herein as
follows:


a. Exhibit A - General Specifications
b. Exhibit B - Insurance Requirements
c. Exhibit C - Contractor’s Proposal/Pricing
d. Exhibit D - Contractor’s Letter of Credit
e. This Instrument
f. Any addenda or changes to the foregoing documents agreed to by the parties hereto.


All provisions of the Contract Documents shall be strictly complied with and conformed to by the
Contractor, and no amendment to this Contract shall be made except upon written consent of the parties.

No amendment shall be construed to release either party from any obligation of the Contract Documents
except as specifically provided for in such amendment.


The initial term if this Contract shall be from October 27, 2023 (the “Effective Date”) until October 27,


Upon mutual agreement between the parties the Contract may be extended an additional two (2)
years under the same terms and conditions. It is understood that both parties must agree, with written
notification, of this extension at least sixty (60) days prior to the expiration date as defined herein.
Disposal rates for the two-year extension shall be as detailed in Exhibit C for years 4 and 5.


IN WITNESS WHEREOF, the parties have duly executed this Agreement.
Cumberland Plateau Regional Waste Management Authority
BY: ________________________________
Ronald P, CPRWMA Chairman
COMMONWEALTH OF VIRGINIA,
COUNTY OF __________________, to-wit:
The foregoing deed was signed, sworn and acknowledged before me by ______________________, on this
______ day of _________, 2023.
My commission expires:  ____________________________.

                NOTARY PUBLIC

Waste Management, Inc.
BY: ________________________________
Steven Clark, Senior District Manager, Waste Management
COMMONWEALTH OF VIRGINIA,
COUNTY OF __________________, to-wit:
The foregoing deed was signed, sworn and acknowledged before me by ______________________, on this
______ day of _________, 2023.
My commission expires:  ____________________________.

                NOTARY PUBLIC

Steve Breeding
Highlight
THIS CONTRACT, made and entered into this __day of June, 2023, by and between the CUMBERLAND
PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY, an authority created under the
provisions of the Virginia Water and Sewer Authorities Act, (hereinafter called the “Authority”)
represented herewith by its duly appointed Chairman of the Board of Directors, Ronald Peters, and ECO-SAFE
SYSTEMS, LLC, a Tennessee company and subsidiary of WASTE MANAGEMENT INC., a Delaware
Corporation, duly authorized to conduct business in the Commonwealth of Virginia and the State of Tennessee
(hereinafter called “Contractor”), herein represented by Steven Clark, Senior District Manager, Waste
Management, its duly qualified and acting Agent.
WITNESSED, THAT in consideration of the covenants and agreements herein contained, to be performed by
the parties hereto and of the payments hereinafter agreed to be made, it is mutually agreed as follows:
1, The Contractor is hereby granted exclusive rights for the disposal of solid waste generated within the
Authority’s three (3) transfer stations — Buchanan, Dickenson, and Russell, in accordance with all
applicable Federal, State, and local laws and regulations during term of this Contract.

The Contract Documents shall include the following documents, incorporated and referenced herein as
follows:
a, Exhibit A - General Specifications
b. Exhibit B - Insurance Requirements
c. Exhibit C - Contractor’s Proposal/Pricing
d. Exhibit D - Contractor’s Letter of Credit
e. This Instrument
f Any addenda or changes to the foregoing documents agreed to by the parties hereto.

3 All provisions of the Contract Documents shall be strictly complied with and conformed to by the
Contractor, and no amendment to this Contract shall be made except upon written consent of the parties.
No amendment shall be construed to release either party from any obligation of the Contract Documents
except as specifically provided for in such amendment.
4, The initial term if this Contract shall be from October 27, 2023 (the “Effective Date”) until October 27,
2026. Upon mutual agreement between the parties the Contract may be extended an additional two (2)
years under the same terms and conditions. It is understood that both parties must agree, with written
notification, of this extension at least sixty (60) days prior to the expiration date as defined herein.
isposal rates for the two-year extension shall be as detailed in Exhibit C for years 4 and 5.
IN WITNESS WHEREOF, the parties have duly executed this Agreement.
‘Cumberland Plateau Regional Waste Management Authority
BY.
Ronald P, CPRWMA Chairman
COMMONWEALTH OF VIRGINIA,
COUNTY OF to-wit:
The foregoing deed was signed, swom and acknowledged before me by , on this
day of. 2023,
My commission expires:
NOTARY PUBLIC
Waste Management, Inc.
BY:
Steven Clark, Senior District Manager, Waste Management
COMMONWEALTH OF VIRGINIA,
COUNTY OF , to-wi
The foregoing deed was signed, swom and acknowledged before me by on this
day of. 2023,
My commission expires:
NOTARY PUBLIC
Waste Management Contract with Cumberland Plateau RWMA
Page | of 10
Waste Management Contract with Cumberland Plateau RWMA

Page 2 of 10
EXHIBIT A
GENERAL SPECIFICATIONS - INDEX
1.0 DEFINITIONS OF ITEMS INCLUDED IN THIS CONTRACT
1.1 Authority
1.2 Disposal Site
1.3 Solid Waste
2.0   DEFINITIONS OF ITEMS EXCLUDED FROM THIS CONTRACT
2.1 Hazardous Waste
2.2 Offal Waste
2.3 Special Waste
3.0   SCOPE OF WORK
3.1 General
3.2 Work Not Covered By Contract
4.0  GENERAL PROVISIONS
4.1 Hours of Operation
4.2 Holidays
4.3 Office
4.4 Disposal
4.5 Delivery
4.6 Point of Contact
5.0  BASIS OF PRICES AND METHOD OF PAYMENT
5.1 Disposal Rates (Exhibits C)
5.2 Additional Costs and Charges
5.3 Modification to Rates
5.4 Contractor Billings to Authority
6.0  COMPLIANCE WITH LAWS
7.0  RISK ALLOCATION AND INDEMNITY
8.0  LICENSES AND TAXES
9.0  FORCE MAJEURE
10.0 ASSIGNMENT OF CONTRACT
11.0 TITLE TO WASTE
12.0 TERMINATION OF CONTRACT
13.0  MISCELLANEOUS TERMS
EXHIBIT A
GENERAL SPECIFICATIONS - INDEX
1.0 DEFINITIONS OF ITEMS INCLUDED IN THIS CONTRACT.
1.1 Authority
1.2. Disposal Site
13. Solid Waste
2.0 DEFINITIONS OF ITEMS EXCLUDED FROM THIS CONTRACT
2.1 Hazardous Waste
2.2 Offal Waste
23. Special Waste
3.0 SCOPE OF WORK
3.1 General
3.2. Work Not Covered By Contract,
4.0 GENERAL PROVISIONS
4.1 Hours of Operation
42 Holidays
43° OM
4.4 Disposal
45 Delivery
4.6 — Point of Contact
5.0 BASIS OF PRICES AND METHOD OF PAYMENT
5.1 Disposal Rates (Exhibits C)
5.2. Additional Costs and Charges
5.3. Modification to Rates,
5.4 Contractor Billings to Authority
6.0 COMPLIANCE WITH LAWS
7.0 RISK ALLOCATION AND INDEMNITY
8.0 LICENSES AND TAXES
9.0 FORCE MAJEURE
10.0 ASSIGNMENT OF CONTRACT
11.0 TITLE TO WASTE,
12.0 TERMINATION OF CONTRACT
13.0 MISCELLANEOUS TERMS
Waste Management Contract with Cumberland Plateau RWMA
Page 2 of 10
Waste Management Contract with Cumberland Plateau RWMA

Page 3 of 10
EXHIBIT A
GENERAL SPECIFICATIONS
1.0 DEFINITIONS OF ITEMS INCLUDED IN THIS CONTRACT
1.1 Authority, CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

The geographical area comprised of all of the incorporated and unincorporated areas within each of
the Counties which is a Member of the Authority - Buchanan, Dickenson, and Russell Counties and
any County within the State of Virginia adjacent to (having a common boundary with) any Member
that may enter into an agreement with the Authority after the date hereof relating to such adjacent
County’s use of the Authority’s Transfer Stations.
1.2 Disposal Site –Eco-Safe Solid Waste Landfill disposal facility located in Sullivan County, Tennessee,
permitted or approved by all governmental bodies and agencies having jurisdiction and requiring such
licenses, permits or approvals to receive for processing or final disposal of Waste Material and Small
Dead Animals.
1.3 Solid Waste – useless, unwanted or discarded materials with insufficient liquid content to be free-
flowing, that result from domestic, industrial, commercial, agricultural, governmental and community
operations which require proper storage, collection, transportation and disposal to prevent
environmental pollution inimical to public health, safety and welfare.  Solid Waste does not include
sewage, earth or material used to fill land in accordance with construction codes, slag, dissolved or
suspended solids in industrial waste water effluents which are not acceptable for disposal in sanitary
sewage treatment system or any material included in the definition of Excluded Waste.
2.0 DEFINITIONS OF ITEMS EXCLUDED FROM THIS CONTRACT
2.1 Hazardous Waste (excluded from this Contract)– Hazardous Waste is a form of Excluded Waste and
is defined as any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious,
biohazardous, toxic or listed or characteristic Hazardous Waste as defined by federal, state, provincial
or local law or any otherwise regulated waste.  Hazardous Waste shall include, but not be limited to,
any amount of waste listed or characterized as hazardous by the United States Environmental
Protection Agency or any state agency pursuant to the Resource Conservation and Recovery Act of
1976, as amended, and including future amendments thereto, and any other applicable federal, state
or local laws or regulations.
2.2 Offal Waste (excluded from this Contract)– Waste animal (land or marine) matter from
establishments such as butcher shops, slaughterhouses, food processing and packing plants, rendering
plants and fertilizer plants.
2.3 Special Waste (excluded from this Contract)– Special Waste is a form of Excluded Waste and is
defined as nonhazardous, solid waste that is subject to additional governmental regulations or special
handling requirements in collection, transportation, processing or disposal as a result of the
characteristics of, or processes which generate, such waste.  Special Waste includes, but is not limited
to:
(a) waste iron from a commercial or industrial activity;
(b) waste generated by an industrial process or a pollution control process;
© waste which may contain free liquids;
(d) waste which may contain residue and debris from the cleanup of a spill of petroleum, chemical
or commercial products or wastes, or contaminated residuals;
(e) articles from the cleanup of a facility which generates, stores, treats, recycles or disposes of
chemical substances, commercial products or wastes;
(f) wastes which are nonhazardous as a result of proper treatment pursuant to Subtitle C of the
Resource Conservation and Recovery Act of 1976 (“RCRA”);
(g) asbestos containing or asbestos bearing material that has been properly secured under existing
federal, state, provincial and local laws, rules and regulations;
(h) containers that once contained hazardous substances, chemicals, or insecticides so long as such
containers are “empty” as defined by RCRA;
(i) municipal or commercial solid waste that may have come into contact with any of the
foregoing;
(j) filter cake sludge wastes from wastewater treatment processes;
(k) wastes containing any regulated polychlorinated biphenyls; and,
(l) ash, sludge, whole tires and powders.
EXHIBIT A
GENERAL SPECIFICATIONS
1,0 DEFINITIONS OF ITEMS INCLUDED IN THIS CONTRACT
La
1.2 Disposal Site -Eco-Safe Solid Wa
Authority, CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
The geographical area comprised of all of the incorporated and unincorporated areas within each of
the Counties which is a Member of the Authority - Buchanan, Dickenson, and Russell Counties and
any County within the State of Virginia adjacent to (having a common boundary with) any Member
that may enter into an agreement with the Authority after the date hereof relating to such adjacent
County’s use of the Authority’s Transfer Stations.
te Landfill disposal facility located in Sullivan County, Tennessee,
permitted or approved by all governmental bodies and agencies having jurisdiction and requiring such
licenses, permits or approvals to receive for processing or final disposal of Waste Material and Small
Dead Animals
Solid Waste — useless, unwanted or discarded materials with insufficient liquid content to be free-
flowing, that result from domestic, industrial, commercial, agricultural, governmental and community
operations which require proper storage, collection, transportation and disposal to prevent
environmental pollution inimical to public health, safety and welfare. Solid Waste does not include
sewage, earth or material used to fill land in accordance with construction codes, slag, dissolved or
suspended solids in industrial waste water effluents which are not acceptable for disposal in sanitary
sewage treatment system or any material included in the definition of Excluded
2.0 DEFINITIONS OF ITEMS EXCLUDED FROM THIS CONTRACT
21
22
23
Hazardous Waste (excluded from this Contract)- Hazardous Waste is a form of Excluded Waste and
is defined as any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious,
biohazardous, toxic or listed or characteristic Hazardous Waste as defined by federal, state, provincial
or local law or any otherwise regulated waste. Hazardous Waste shall include, but not be limited to,
any amount of waste listed or characterized as hazardous by the United States Environmental
Protection Agency or any state agency pursuant to the Resource Conservation and Recovery Act of
1976, as amended, and including future amendments thereto, and any other applicable federal, state
or local laws or regulations.
Offal Waste (excluded from this Contract)~ Waste animal (land or marine) matter from
establishments such as butcher shops, slaughterhouses, food processing and packing plants, rendering
plants and fertilizer plants.
Special Waste (excluded from this Contract)~ Special Waste is a form of Excluded Waste and is
defined as nonhazardous, solid waste that is subject to additional governmental regulations or special
handling requirements in collection, transportation, processing or disposal as a result of the
characteristics of, or processes which generate, such waste. Special Waste includes, but is not li
to:
(a) waste iron from a commercial or industrial activity;
(b) waste generated by an industrial process or a pollution control process;
© waste which may contain free liquids;
(d) waste which may contain residue and debris from the cleanup of a spill of petroleum, chemical
or commercial products or wastes, or contaminated residuals;
© articles from the cleanup of a facility which generates, stores, treats, recycles or disposes of
chemical substances, commercial products or wastes;
(f) wastes which are nonhazardous as a result of proper treatment pursuant to Subtitle C of the
Resource Conservation and Recovery Act of 1976 (“RCRA”);
(g) asbestos containing or asbestos bearing material that has been properly secured under existing
federal, state, provincial and local laws, rules and regulations;
(h) containers that once contained hazardous substances, chemicals, or insecticides so long as such
containers are “empty” as defined by RCRA;
(i) municipal or commercial solid waste that may have come into contact with any of the
foregoing;
(j) filter cake sludge wastes from wastewater treatment processes;
(Kk) wastes containing any regulated polychlorinated biphenyls; and,
(1) ash, sludge, whole tires and powders.
ited
Waste Management Contract with Cumberland Plateau RWMA
Page 3 of 10
Waste Management Contract with Cumberland Plateau RWMA

Page 4 of 10
3.0 SCOPE OF WORK
3.1 General.   The work under this Contract shall consist of disposing of all Solid Waste transported by
the Authority’s agent to Eco-Safe’s Landfill in Blountville, TN in accordance with and subject to the
terms and conditions of this Contract.
3.2 Work Not Covered By Contract.   The work under this Contract does not include transportation from
the Authority’s Transfer Stations and disposal of Excluded Waste materials.
4.0 GENERAL PROVISIONS
4.1 Hours of Operation
Disposal of Waste Material shall not start before 6:00 A.M. or continue after 4:00 P.M. on the same
day.  Exceptions to operation hours shall be affected only upon the mutual agreement of the
Authority and Contractor, or when Contractor reasonably determines that an exception is necessary in
order to complete disposal due to unusual circumstances.  If the Contractor has an interruption in
accepting solid waste during the agreed upon hours, contractor agrees to immediately notify the
Authority’s Executive Director of the interruption.  At all times Contractor agrees to ensure
Authority’s ability to deposit solid waste without interruption and in order to allow the Authority to
comply with all federal, state and local laws.
4.2 Holidays – The following shall be holidays for purposes of this Contract:
New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
Contractor or the Authority may decide to observe any or all of the above-mentioned holidays by
suspension of disposal service on the holiday.
4.3 Office – The Contractor shall maintain an office or such other facilities through which it can be
contacted by direct visit or by local (toll free) call from anywhere in the Authority’s area.  It shall be
equipped with sufficient telephones and shall have a responsible person in charge from 8:00 A.M. to
5:00 P.M on regular days of operation.
4.4 Disposal – The Authority will use the Eco Safe Sanitary Landfill, directly or via Cumberland Plateau
Transfer Stations, for the disposal of all Cumberland Plateau solid waste and such approved special
waste delivered to the Authority’s Transfer Stations in accordance with the terms and provisions of
this Contract.
4.5 Delivery – All solid waste will be delivered by an agent of the Authority.  Access to the Landfill and
deposit shall not be unreasonably withheld from Authority or its agents.
4.6 Point of Contact – All dealing, contacts, etc., between the Contractor and the Authority shall be
directed by the Contractor to the Authority’s point of contact specified in the applicable Exhibit, and,
by the Authority to the Contractor’s General Manager or Operations Manager.
5.0  BASIS OF PRICES AND METHOD OF PAYMENT
5.1 Disposal Rates (Exhibit C) - The prices to be paid by the Authority for the disposal of Waste
Material from all Cumberland Plateau Transfer Stations shall be as shown on Exhibit C.
5.2 Costs and Charges - The charges for Contractor’s service with respect to this work shall be the

disposal fee as defined in Exhibit C which is the set amount to be paid by the Authority.
5.3   Modification to Rates  - The fees in Exhibit C which may be charged by the Contractor for the first

and subsequent years of the term hereof shall be effective October 27 annually.
5.4 Contractor Billings to Authority – The Contractor shall bill the Authority for Waste Material
disposal services rendered to Cumberland Plateau Regional Waste once a month and will be issued
within ten (10) days following the end of the month and the Authority shall pay the Contractor
within 60 days of invoice date.  Such billing and payment shall be based on the price rates and
schedules set forth in the Contract Documents.  Number of tons deposited for disposal shall be
determined by the Eco-Safe Landfill tickets and stored tare weight at Eco-Safe Scale House of
which Contractor agrees to provide verification and inspection by Authority upon Authority request
and as the Authority deems necessary. Payments not made by the Authority on or before their due
date shall be subject to late fees of: a) the greater of five dollars ($5) or one and one-half percent
(1.5%) per month or portion thereof; or, b) the maximum allowed by law, if less than a).
3.0 SCOPE OF WORK



32
General. The work under this Contract shall consist of disposing of all Solid Waste transported by
the Authority’s agent to Eco-Safe’s Landfill in Blountville, TN in accordance with and subject to the
terms and conditions of this Contract,
Work Not Covered By Contract. The work under this Contract does not include transportation from
the Authority’s Transfer Stations and disposal of Excluded Waste materials.
4.0 GENERAL PROVISIONS
4
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46
Hours of Operation
Disposal of Waste Material shall not start before 6:00 A.M. or continue after 4:00 P.M. on the same
day. Exceptions to operation hours shall be affected only upon the mutual agreement of the
Authority and Contractor, or when Contractor reasonably determines that an exception is necessary in
order to complete disposal due to unusual circumstances. If the Contractor has an interruption in
accepting solid waste during the agreed upon hours, contractor agrees to immediately notify the
Authority’s Executive Director of the interruption, At all times Contractor agrees to ensure
Authority’s ability to deposit solid waste without interruption and in order to allow the Authority to
comply with all federal, state and local laws.
Holidays ~ The following shall be holidays for purposes of this Contract
New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
Contractor or the Authority may decide to observe any or all of the above-mentioned holidays by
suspension of disposal service on the holiday.
Office ~ The Contractor shall maintain an office or such other facilities through which it can be
contacted by direct visit or by local (toll free) call from anywhere in the Authority’s area, It shall be
equipped with sufficient telephones and shall have a responsible person in charge from 8:00 A.M. to
5:00 P.M on regular days of operation,
Disposal ~ The Authority will use the Eco Safe Sanitary Landfill, directly or via Cumberland Plateau
Transfer Stations, for the disposal of all Cumberland Piateau solid waste and such approved special
waste delivered to the Authority’s Transfer Stations in accordance with the terms and provisions of
this Contract.
Delivery ~ All solid waste will be delivered by an agent of the Authority. Access to the Landfill and
deposit shall not be unreasonably withheld from Authority or its agents.
Point of Contact ~ All dealing, contacts, etc., between the Contractor and the Authority shall be
directed by the Contractor to the Authority’s point of contact specified in the applicable Exhibit, and,
by the Authority to the Contractor’s General Manager or Operations Manager.
5.0 BASIS OF PRICES AND METHOD OF PAYMENT.
5.1 Disposal Rates (Exhibit C) - The prices to be paid by the Authority for the disposal of Waste
52
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34
Material from all Cumberland Plateau Transfer Stations shall be as shown on Exhibit C,
Costs and Charges - The charges for Contractor’s service with respect to this work shall be the
disposal fee as defined in Exhibit C which is the set amount to be paid by the Authority.
Modification to Rates - The fees in Exhibit C which may be charged by the Contractor for the first
and subsequent years of the term hereof shall be effective October 27 annually.
Contractor Billings to Authority — The Contractor shall bill the Authority for Waste Material
disposal services rendered to Cumberland Plateau Regional Waste once a month and will be issued
within ten (10) days following the end of the month and the Authority shall pay the Contractor
within 60 days of invoice date. Such billing and payment shall be based on the price rates and
schedules set forth in the Contract Documents. Number of tons deposited for disposal shall be
determined by the Eco-Safe Landfill tickets and stored tare weight at Eco-Safe Scale House of
which Contractor agrees to provide verification and inspection by Authority upon Authority request
and as the Authority deems necessary. Payments not made by the Authority on or before their due
date shall be subject to late fees of: a) the greater of five dollars ($5) or one and one-half percent
(1.5%) per month or portion thereof; or, b) the maximum allowed by law, if less than a).
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6.0 COMPLIANCE WITH LAWS
The Contractor shall conduct operations under this Contract in compliance with all applicable laws;
provided, however, that the Contract shall govern the obligations of the Contractor where there exist
conflicting ordinances of the Authority on the subject.
7.0 RISK ALLOCATION AND INDEMNITY
7.01  Authority shall be responsible for any and all claims for personal injuries or death, or the loss of life
or damage to property to the extent caused by the Authority’s negligence or acts of willful misconduct
or those of its contractors or agents.  The Contractor shall indemnify and hold harmless the Authority
and it’s member counties, officers, agents, servants and employees from and against any and all suits,
actions, legal proceedings claims, demands, damages, costs, expenses and attorneys’ fees to the extent
resulting from a willful or negligent  act or omission of the Contractor, its officers, agents, servants
and employees in the performance of the Contract. In addition, the Contractor on account of damage
to property or personal injury, including death, arising through operations  under this Contract, the
Contractor agrees to indemnify  the Authority and it’s member counties against any expense, liability
or payment damage for property or personal injury, including death and injuries to the Contractor’s
employees, caused or arising in any manner arising from operations hereunder, including the use by
the Contractor of equipment or facilities furnished by the Authority.
7.02  In the event any Excluded Waste is not discovered by Contractor before it is disposed of in
Contractor’s landfill, Contractor may, in its sole discretion, remove, transport and dispose of such
Excluded Waste at a location authorized to accept such Excluded Waste in accordance with all
applicable laws and charge the depositor or generator of such Excluded Waste all direct and indirect
costs incurred due to removal, remediation, handling, transportation, delivery and disposal of such
Excluded Waste.  The Authority shall provide all reasonable assistance to Contractor to conduct an
investigation to determine the identity of the depositor or generator of the Excluded Waste and to
collect the costs incurred by Contractor in connection with such Excluded Waste.  Subject to the
Authority’s providing all such reasonable assistance to Contractor, Contractor shall release Authority
from any liability for any such costs incurred by Contractor in connection with such Excluded Waste,
except to the extent that such Excluded Waste is determined to be attributed to the Authority.
8.0 LICENSES AND TAXES
The Contractor shall obtain all licenses and permits (other than the license and permit granted by this
Contract) and promptly pay all taxes required by the State.
9.0  FORCE MAJEURE
Except for Authority’s obligation to pay amounts due to Contractor, any failure or delay in performance
under this Contract due to contingencies beyond a party’s reasonable control, including, but not limited to,
strikes, riots, terrorist acts, compliance with applicable laws or governmental orders, fires, bad weather and
acts of God, shall not constitute a breach of this Contract, but shall entitle the affected party to be relieved
of performance under this Contract during the term of such event and for a reasonable time thereafter.
10.0  ASSIGNMENT OF CONTRACT
Neither party shall assign this Contract in its entirety without the other party’s prior written consent, which
consent shall not be unreasonably withheld.  Notwithstanding the foregoing, Contractor may assign this
Contract without the Authority’s consent to its parent companies or any of their subsidiaries, to any person
or entity who purchases any operations from Contractor or as a collateral assignment to any lender to
Contractor. In the event Contractor sales operations to a person or entity, Conractor shall ensure the same
terms and conditions will be assumed by the purchaser including the same or lower  total disposal fees.
11.0   TITLE TO WASTE
Title to Waste Materials delivered by the Authority shall pass to the Contractor when accepted by
Contractor’s landfill.  Title to and liability for any Excluded Waste shall remain with the generator or
depositor of such waste and shall at no time pass to Contractor.
12.0   TERMINATION OF CONTRACT
12.01   In the event of a failure by Contractor to perform any material provision of this Contract, the
Authority shall give written notice of such breach to the Contractor along with at least thirty (30)
days (the “cure period”) to correct such breach. Authority may terminate this Contract after such
cure period if Contractor has not adequately corrected such breach in accordance with this Contract
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8.0
9.0
The Contractor shall conduct operations under this Contract in compliance with all applicable laws;
provided, however, that the Contract shall govern the obligations of the Contractor where there exist
conflicting ordinances of the Authority on the subject.
RISK ALLOCATION AND INDEMNITY
7.01 Authority shall be responsible for any and all claims for personal injuries or death, or the loss of life
or damage to property to the extent caused by the Authority’s negligence or acts of willful misconduct
or those of its contractors or agents. The Contractor shall indemnify and hold harmless the Authority
and it’s member counties, officers, agents, servants and employees from and against any and all suits,
actions, legal proceedings claims, demands, damages, costs, expenses and attorneys’ fees to the extent
resulting from a willful or negligent act or omission of the Contractor, its officers, agents, servants
and employees in the performance of the Contract, In addition, the Contractor on account of damage
to property or personal injury, including death, arising through operations under this Contract, the
Contractor agrees to indemnify the Authority and it’s member counties against any expense, liability
or payment damage for property or personal injury, including death and injuries to the Contractor’s
employees, caused or arising in any manner arising from operations hereunder, including the use by
the Contractor of equipment or facilities furnished by the Authority.
7.02 In the event any Excluded Waste is not discovered by Contractor before it is disposed of in
Contractor’s landfill, Contractor may, in its sole discretion, remove, transport and dispose of such
Excluded Waste at a location authorized to accept such Excluded Waste in accordance with all
applicable laws and charge the depositor or generator of such Excluded Waste all direct and indirect
.curred due to removal, remediation, handling, transportation, delivery and disposal of such
Excluded Waste. The Authority shall provide all reasonable assistance to Contractor to conduct an
investigation to determine the identity of the depositor or generator of the Excluded Waste and to
collect the costs incurred by Contractor in connection with such Excluded Waste. Subject to the
Authority’s providing all such reasonable assistance to Contractor, Contractor shall release Authority
from any liability for any such costs incurred by Contractor in connection with such Excluded Waste,
except to the extent that such Excluded Waste is determined to be attributed to the Authority.
LICENSES AND TAXES
The Contractor shall obtain all licenses and permits (other than the license and permit granted by t
Contract) and promptly pay all taxes required by the State.
FORCE MAJEURE
Except for Authority’s obligation to pay amounts due to Contractor, any failure or delay in performance
under this Contract due to contingencies beyond a party’s reasonable control, including, but not limited to,
strikes, riots, terrorist acts, compliance with applicable laws or governmental orders, fires, bad weather and
acts of God, shall not constitute a breach of this Contract, but shall entitle the affected party to be relieved
of performance under this Contract during the term of such event and for a reasonable time thereafter.
10.0 ASSIGNMENT OF CONTRACT
Neither party shall assign this Contract in its entirety without the other party’s prior written consent, which
consent shall not be unreasonably withheld, Notwithstanding the foregoing, Contractor may assign this
Contract without the Authority’s consent to its parent companies or any of their subsidiaries, to any person
or entity who purchases any operations from Contractor or as a collateral assignment to any lender to
Contractor. In the event Contractor sales operations to a person or entity, Conractor shall ensure the same
terms and conditions will be assumed by the purchaser including the same or lower total disposal fees.
11.0 TITLE TO WASTE.
Title to Waste Materials delivered by the Authority shall pass to the Contractor when accepted by
Contractor’s landfill, Title to and liability for any Excluded Waste shall remain with the generator or
depositor of such waste and shall at no time pass to Contractor.
12.0 TERMINATION OF CONTRACT
12.01 In the event of a failure by Contractor to perform any material provision of this Contract, the
Authority shall give written notice of such breach to the Contractor along with at least thirty (30)
days (the “cure period”) to correct such breach. Authority may terminate this Contract after such
cure period if Contractor has not adequately corrected such breach in accordance with this Contract
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and Authority so notifies Contractor in writing of such termination action.  At such time, Authority
shall pay Contractor only all charges and fees for the services performed on or before such
termination date. Thereafter, in the event such termination occurs, Authority, as its sole and
exclusive remedy may exercise its rights under Contractor’s performance bond, and procure the
services of another waste services provider to complete the work covered under this Contract for the
remainder of the time period covered by this Contract.  Except for such right, following any such
termination and the final payment from the Authority to the Contractor, neither party shall have any
further obligation under this Contract other than for claims for personal injuries or property damage
as expressly provided in this Contract and arising prior to such termination date.
12.02   In the event of a failure by Authority to perform any material provision of this Contract, the
Contractor shall give written notice of such breach to the Authority along with at least thirty (30)
days (the “cure period”) to correct such breach. Contractor may terminate this Contract after such
cure period if Authority has not adequately corrected such breach in accordance with this Contract
and Contractor so notifies Authority in writing of such termination action.  At such time, Authority
shall pay Contractor for all charges and fees for the services performed on or before such
termination date. Thereafter, following any such termination and the final payment from the
Authority to the Contractor, neither party shall have any further obligation under this Contract other
than for claims for personal injuries or property damage as expressly provided in these terms and
arising prior to such termination date.
12.03   Either party may terminate this Agreement upon written notice to the other if the offending party:
makes an assignment for the benefit of creditors, or files a voluntary petition in bankruptcy,
receivership or insolvency, or files an answer in any involuntary proceeding of that nature admitting
the material allegations of the petition, or if a proceeding in bankruptcy, receivership or insolvency
shall be instituted against the offending and such proceeding is not dismissed within sixty (60) days.
12.03   In the event either party waives default by the other party, such waiver shall not be construed or
determined to be a continuing waiver of the same or any subsequent breach or default.
13.0     MISCELLANEOUS TERMS
13.1.1 No intellectual property (IP) rights in any of Contractor’s IP are granted to Authority under this

Contract.
13.2 This Contract shall be binding upon and inure solely to the benefit of the parties and their permitted
assigns.
13.3 If any provision of this Contract shall be invalid, illegal or unenforceable, it shall be modified so as to be
valid, legal and enforceable but so as most nearly to retain the intent of the parties.  If such modification is
not possible, such provision shall be severed from this Contract.  In either case, the validity, legality and
enforceability of the remaining provisions of this Contract shall not in any way be affected thereby.
13.4 The failure or delay on the part of either party to exercise any right, power, privilege or remedy under this
Contract shall not constitute a waiver thereof.  No modification by either party of any provision shall be
deemed to have been made unless made in writing. Any waiver by a party for one or more similar events
shall not be construed to apply to any other events whether similar or not.
13.5 This Contract shall be interpreted and governed by the law of the Commonwealth of Virginia and
jurisdiction and venue for any litigation commenced under this contract shall lie in the Commonwealth of
Virginia.
13.6 This Contract sets forth the entire agreement of the parties and supersedes all prior agreements, whether
written or oral, that exist between the parties regarding the subject matter of this Contract.
13.7 It is understood that the Cumberland Plateau Regional Waste Management Authority may deduct from
payments due or to become due to the Contractor amounts as liquidated damages upon proof of damages
by the Cumberland Plateau Regional Waste Management Authority.  Said right does not preclude the
Authority from any damages to which it would otherwise be entitled.
Failure of the Contractor to fulfill certain aspects of the Contract shall carry monetary penalties as
payments due to the Cumberland Plateau Regional Waste Management Authority as follows:
13.07.1 Failure to respond to and resolve complaints within 2 weeks - $1,000.00/incident;
13.07.2 Failure to provide efficient landfill operations such that the off-loading of solid waste is

impeded at the disposal site due to poor site maintenance –$1,5000/incident
and Authority so notifies Contractor in writing of such termination action. At such time, Authority
shall pay Contractor only all charges and fees for the services performed on or before such
termination date. Thereafter, in the event such termination occurs, Authority, as its sole and
exclusive remedy may exercise its rights under Contractor’s performance bond, and procure the
services of another waste services provider to complete the work covered under this Contract for the
remainder of the time period covered by this Contract. Except for such right, following any such
termination and the final payment from the Authority to the Contractor, neither party shall have any
further obligation under this Contract other than for claims for personal injuries or property damage
as expressly provided in this Contract and arising prior to such termination date.
12.02 In the event of a failure by Authority to perform any material provision of this Contract, the
Contractor shall give written notice of such breach to the Authority along with at least thirty (30)
days (the “cure period”) to correct such breach. Contractor may terminate this Contract after such
cure period if Authority has not adequately corrected such breach in accordance with this Contract
and Contractor so notifies Authority in writing of such termination action. At such time, Authority
shall pay Contractor for all charges and fees for the services performed on or before such
termination date. Thereafter, following any such termination and the final payment from the
Authority to the Contractor, neither party shall have any further obligation under this Contract other
than for claims for personal injuries or property damage as expressly provided in these terms and
arising prior to such termination date.
12.03 Either party may terminate this Agreement upon written notice to the other if the offending party:
makes an assignment for the benefit of creditors, or files a voluntary petition in bankruptcy,
receivership or insolvency, or files an answer in any involuntary proceeding of that nature admitting
the material allegations of the petition, or if a proceeding in bankruptcy, receivership or insolvency
shall be instituted against the offending and such proceeding is not dismissed within sixty (60) days.
12.03. In the event either party waives default by the other party, such waiver shall not be construed or
determined to be a continuing waiver of the same or any subsequent breach or default,
13.0 MISCELLANEOUS TERMS
13.1.1 No intellectual property (IP) rights in any of Contractor’s IP are granted to Authori
Contract
under this
13,2 This Contract shall be binding upon and inure solely to the benefit of the pa
assigns.
s and their permitted
13.3 Ifany provision of this Contract shall be invalid, illegal or unenforceable, it shall be modified so as to be
valid, legal and enforceable but so as most nearly to retain the intent of the parties. If such modification i
not possible, such provision shall be severed from this Contract. In either case, the validity, legality and
enforceability of the remaining provisions of this Contract shall not in any way be affected thereby.
13.4 The failure or delay on the part of either party to exercise any right, power, privilege or remedy under this
Contract shall not constitute a waiver thereof. No modification by either party of any provision shall be
deemed to have been made unless made in writing. Any waiver by a party for one or more similar events
shall not be construed to apply to any other events whether similar or not.
13.5 This Contract shall be interpreted and governed by the law of the Commonwealth of Virginia and
jurisdiction and venue for any litigation commenced under this contract shall lie in the Commonwealth of
Virginia.
13.6 This Contract sets forth the entire agreement of the parties and supersedes all prior agreements, whether
written or oral, that exist between the parties regarding the subject matter of this Contract.
13.7 It is understood that the Cumberland Plateau Regional Waste Management Authority may deduct from
payments due or to become due to the Contractor amounts as liquidated damages upon proof of damages
by the Cumberland Plateau Regional Waste Management Authority. Said right does not preclude the
Authority from any damages to which it would otherwise be entitled.
Failure of the Contractor to fulfill certain aspects of the Contract shall carry monetary penalties as
payments due to the Cumberland Plateau Regional Waste Management Authority as follows:
13.07.1 Failure to respond to and resolve complaints
iin 2 weeks - $1,000.00/ineident;
13.07.2 Failure to provide efficient landfill operations such that the off-loading of solid waste is
impeded at the disposal site due to poor site maintenance ~$1,5000/incident
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Workers’ Compensation
Coverage A Statutory
Coverage B - Employers Liability $1,000,000 each Bodily Injury by Accident
$1,000,000 policy limit Bodily Injury by Disease
$1,000,000 each occurrence Bodily Injury by Disease
Automobile Liability
Bodily Injury/Property Damage
Combined – Single Limit
$3,000,000
Coverage is to apply to all owned, non-owned, hired and
leased vehicles (including trailers).
Pollution Liability Endorsement MCS-90 endorsement for pollution liability coverage
Commercial General Liability
Bodily Injury/Property Damage
Combined – Single Limit
$2,500,000 each occurrence
$5,000,000 general aggregate
All such insurance policies will be primary without the right of contribution from any other insurance coverage
maintained by Authority.  All policies required herein shall be written by insurance carriers with a rating of
A.M. Bests of at least “A-” and a financial size category of at least VII.  Upon Authority’s request, Contractor
shall furnish Authority with a certificate of insurance, evidencing that such coverages are in effect.  Such
certificate: (i) will also provide for 30 days prior written notice of cancellation to the Authority; (ii) shall show
Authority as an additional insured under the Automobile and General Liability policies; and, (iii) shall contain
waivers of subrogation in favor of Authority (excluding Worker’s Compensation policy) except with respect to
the sole negligence or willful misconduct of Authority.  In addition, the following requirements apply:
 The Commercial General Liability policy must include Contractual Liability coverage specifically
covering Contractor’s Indemnification of Authority herein.
 Coverage must be provided for Products/Completed Operations.
 The policy shall also contain a cross Liability/Severability of Interests provision assuring that the acts of
one insured do not affect the applicability of coverage to another insured.
Workers’ Compensation
Coverage A Statutory
Coverage B - Employers Liability $1,000,000 each Bodily Injury by Accident
$1,000,000 policy limit Bodily Injury by Disease
$1,000,000 each occurrence Bodily Injury by Disease
Automobile Liability
Bodily Injury/Property Damage $3,000,000,
Combined ~ Single Limit Coverage is to apply to all owned, non-owned, hired and
leased vehicles (including trailers).
Pollution Liability Endorsement MCS-90 endorsement for pollution liability coverage
‘Commercial General Liability
Bodily Injury/Property Damage $2,500,000 each occurrence
Combined ~ Single Limit $5,000,000 general aggregate
All such insurance policies will be primary without the right of contribution from any other insurance coverage
maintained by Authority. All policies required herein shall be written by insurance carriers with a rating of
A.M. Bests of at least “A~” and a financial size category of at least VII. Upon Authority’s request, Contractor
shall furnish Authority with a certificate of insurance, evidencing that such coverages are in effect. Such
certificate: (i) will also provide for 30 days prior written notice of cancellation to the Authority; (ii) shall show
Authority as an additional insured under the Automobile and General Liability policies; and, (iii) shall contain
waivers of subrogation in favor of Authority (excluding Worker’s Compensation policy) except with respect to
the sole negligence or willful misconduct of Authority. In addition, the following requirements apply:
The Commercial General Liability policy must include Contractual Liability coverage specifically
covering Contractor’s Indemnification of Authority herein,


Coverage must be provided for Products/Completed Operations.


The policy shall also contain a cross Liability/Severability of Interests provi
one insured do not affect the applicability of coverage to another insured.


jon assuring that the acts of
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EXHIBIT C
CONTRACTOR’S PROPOSAL/PRICING
Disposal Rates  (all Transfer Stations) includes annual price increase 4%
Year 1 (October 27, 2023-October 27, 2024) $27.00 / Ton
Year 2 (October 27, 2024-October 27, 2025) $28.08 / Ton
Year 3 (October 27, 2025-October 27, 2026) $29.20 / Ton
If 2 year Extension is Agreed Upon
Year 4 (October 27, 2026-October 27, 2027) $30.36 / Ton
Year 5 (October 27, 2027-October 27, 2028) $31.57/ Ton
EXHIBIT C
CONTRACTOR’S PROPOSAL/PRICING
Disposal Rates (all Transfer Stations) includes annual price increase 4%
Year | (October 27, 2023-October 27, 2024) $27.00 / Ton
Year 2 (October 27, 2024-October 27, 2025) $28.08 / Ton
Year 3 (October 27, 2025-October 27, 2026) $29.20 / Ton
ur Extension is Agreed Upon
tober 27, 2027) $30.36 / Ton
Year 5 (October 27, 2027-October 27, 2028) $31.57/ Ton
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EXHIBIT D
CONTRACTOR’S LETTER OF CREDIT
To be provided by Contractor.
EXHIBIT D
CONTRACTOR’S LETTER OF CREDIT
To be provided by Contractor.
Waste Management Contract with Cumberland Plateau RWMA
90f 10
SOLID WASTE TRANSPORTATION AGREEMENT
THIS AGREEMENT is made and entered into this the ____ day of_________,
2023, by and between the CUMBERLAND PLATEAU REGIONAL WASTE
MANAGEMENT AUTHORITY, an authority created under the provisions of the
Virginia Water and Sewer Authorities Act, (hereinafter called “Authority”) and
CUSTOM ECOLOGY, INC., a ___________ corporation, authorized to conduct
business in Virginia (hereinafter called “CEI”).
WHEREAS, the Authority desires to engage an independent contractor to provide
professional services of operating a solid waste transportation system for transportation
of all of the solid waste generated within the Authority’s region and delivered to the
Authority’s three (3) solid waste transfer stations and such other sites as may be
designated and operated by the Authority to the Eco-Safe Sanitary Landfill (Eco-Safe
Systems, LLC, a subsidiary of Waste Management, Inc.) for disposal, and has found that
it is exempt from obtaining competitive sealed bids and has issued a Request for Proposal
for Provision of Solid Waste Transportation Services date April 27, 2023 for a Contract
Date of October 27, 2023 (The “RFP”) for competitive negotiation;
WHEREAS, CEI desires to provide such transportation services for the Authority and has
submitted its Proposal in response to the RFP.
WHEREAS, the Authority has selected CEI and desires to engage CEI to perform such
transportation services all in accordance with and subject to the terms and conditions of
this Agreement.
NOW, THEREFORE, in consideration of the premises and the following mutual
agreements and covenants, the Authority and CEI, each intending to be legally bound,
agree as follows:
1.00 DEFINITIONS
1.01 Eco-Safe Sanitary Landfill – The Authority’s designated sanitary landfill will be
Eco-Safe Solid Waste disposal facility located in Sullivan County, Tennessee.
1.02 Cumberland Plateau Region – The geographic area comprised of all of the
incorporated and unincorporated areas within each of the Counties which is a Member of
the Authority, and any County in the State of Virginia adjacent to (having a common
boundary with) any Member that may enter into an agreement with the Authority after
the date hereof relating to such adjacent County’s use of the Cumberland Plateau
Transfer Stations.
1.03 Cumberland Plateau Solid Waste – Any Solid Waste as defined herein generated
within the Cumberland Plateau Region.
Steve Breeding
Highlight
Steve Breeding
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THIS AGREEMENT is made and entered into this the __day of :
2023, by and between the CUMBERLAND PLATEAU REGIONAL WASTE
MANAGEMENT AUTHORITY, an authority created under the provisions of the
Virginia Water and Sewer Authorities Act, (hereinafter called “Authority”) and
CUSTOM ECOLOGY, INC., a corporation, authorized to conduct
business in Virginia (hereinafter called “CEI”).
WHEREAS, the Authority desires to engage an independent contractor to provide
professional services of operating a solid waste transportation system for transportation
ofall of the solid waste generated within the Authority’s region and delivered to the
Authority’s three (3) solid waste transfer stations and such other sites as may be
designated and operated by the Authority to the Eco-Safe Sanitary Landfill (Eco-Safe
Systems, LLC, a subsidiary of Waste Management, Inc.) for disposal, and has found that
it is exempt from obtaining competitive sealed bids and has issued a Request for Proposal
for Provision of Solid Waste Transportation Services date April 27, 2023 for a Contract
Date of October 27, 2023 (The “RFP”) for competitive negotiation;
WHEREAS, CEI desires to provide such transportation services for the Authority and has
submitted its Proposal in response to the RFP.
WHEREAS, the Authority has selected CEI and desires to engage CEI to perform such
transportation services all in accordance with and subject to the terms and conditions of
this Agreement.
NOW, THEREFORE, in consideration of the premises and the following mutual
agreements and covenants, the Authority and CEI, each intending to be legally bound,
agree as follows:
1.00 DEFINITIONS
1.01 Eco-Safe Sanitary Landfill ~ The Authority’s designated sanitary landfill will be
Eco-Safe Solid Waste disposal facility located in Sullivan County, Tennessee.
1.02 Cumberland Plateau Region ~ The geographic area comprised of all of the
incorporated and unincorporated areas within each of the Counties which is a Member of
the Authority, and any County in the State of Virginia adjacent to (having a common
boundary with) any Member that may enter into an agreement with the Authority after
the date hereof relating to such adjacent County’s use of the Cumberland Plateau
Transfer Stations.
1.03 Cumberland Plateau Solid Waste — Any Solid Waste as defined herein generated
within the Cumberland Plateau Region.
1.04 Cumberland Plateau Special Waste – Any Special Waste as defined herein
generated within the Cumberland Plateau Region.
1.05 Cumberland Plateau Transfer Stations – The three (3) Solid Waste transfer
stations or other stations or sites operated by the Authority and located in the Cumberland
Plateau Region Counties of Dickenson, Buchanan, and Russell for acceptance, transfer,
transportation, and unloading of Cumberland Plateau Solid Waste to the Eco-Safe
Sanitary Landfill in accordance with the terms and provisions of this Agreement, or such
other sanitary landfill as may be designated by the Authority.  Should the Authority
designate another landfill, the parties shall re-negotiate the transportation costs.
1.06 Governmental Approvals – All permits, licenses and approvals required for the
transportation to and/or disposal of Cumberland Plateau Solid Waste at the Eco-Safe
Sanitary Landfill.
1.07 Hazardous Waste – Any chemical, compound, mixture, substance or article which
is designated by the United States Environmental Protection Agency or by any State
having jurisdiction to be “hazardous” as that term is defined by or pursuant to federal or
state law.
1.08 Members – The Counties of Russell, Buchanan and Dickenson, Virginia.
1.09 Non-Conforming Wastes – Any waste excluded from the definition of Solid
Waste as provided in Section 1.12 and any Special Waste which has not been approved
by Eco-Safe and, if required, by any governmental agency having jurisdiction.
1.10 Service Commencement Date – October 27, 2023.
1.11 Solid Waste – Any garbage, trash, rubbish, brush and other waste material
allowed under the Governmental Approvals issued for the operation of the Advanced
Disposal Eco Safe Systems Sanitary Landfill to be disposed of at the Eco-Safe Sanitary
Landfill but excluding (a) any Hazardous Waste, (b) asbestos and © any other material
not allowed under any of the Governmental Approvals issued with respect to the
operation of the Eco-Safe Sanitary Landfill or pursuant to applicable laws and
regulations.
1.12 Special Waste – Any Solid Waste which requires special processing, handling or
disposal techniques which are different from the techniques normally utilized for
handling or disposal or contains an added element of expense to transport or dispose of as
determined by Eco-Safe Systems, LLC or requires approval from any State agency and/or
Eco-Safe Systems, LLC. Examples of such Special Waste types may include, but are not
limited to:  fly ash, combustion ash, sludge, drilling fluids and drill cuttings, asbestos,
industrial wastes, liquid wastes, infectious wastes and residue, pollution control residue,
debris or contaminated soil and water from the cleanup of a spill.
1.04 Cumberland Plateau Special Waste — Any Special Waste as defined herein
generated within the Cumberland Plateau Region.
1.05 Cumberland Plateau Transfer Stations ~ The three (3) Solid Waste transfer
stations or other stations or sites operated by the Authority and located in the Cumberland
Plateau Region Counties of Dickenson, Buchanan, and Russell for acceptance, transfer,
transportation, and unloading of Cumberland Plateau Solid Waste to the Eco-Safe
Sanitary Landfill in accordance with the terms and provisions of this Agreement, or such
other sanitary landfill as may be designated by the Authority. Should the Authority
designate another landfill, the parties shall re-negotiate the transportation costs.
1.06 Governmental Approvals ~All permits, licenses and approvals required for the
transportation to and/or disposal of Cumberland Plateau Solid Waste at the Eco-Safe
Sanitary Landfill,
1.07 Hazardous Waste — Any chemical, compound, mixture, substance or article which
is designated by the United States Environmental Protection Agency or by any State
having jurisdiction to be “hazardous” as that term is defined by or pursuant to federal or
state law.
1.08 Members ~ The Counties of Russell, Buchanan and Dickenson, Virginia.
1.09 Non-Conforming Wastes — Any waste excluded from the definition of Solid
Waste as provided in Section 1.12 and any Special Waste which has not been approved
by Eco-Safe and, if required, by any governmental agency having jurisdiction,
1.10 Service Commencement Date — October 27, 2023.
1.11 Solid Waste ~ Any garbage, trash, rubbish, brush and other waste material
allowed under the Governmental Approvals issued for the operation of the Advanced
Disposal Eco Safe Systems Sanitary Landfill to be disposed of at the Eco-Safe Sanitary
Landfill but excluding (a) any Hazardous Waste, (b) asbestos and © any other material
not allowed under any of the Governmental Approvals issued with respect to the
operation of the Eco-Safe Sanitary Landfill or pursuant to applicable laws and
regulations.
1.12 Special Waste— Any Solid Waste which requires special processing, handling or
disposal techniques which are different from the techniques normally utilized for
handling or disposal or contains an added element of expense to transport or dispose of as,
determined by Eco-Safe Systems, LLC or requires approval from any State agency and/or
Eco-Safe Systems, LLC. Examples of such Special Waste types may include, but are not
limited to: fly ash, combustion ash, sludge, drilling fluids and drill cuttings, asbestos,
industrial wastes, liquid wastes, infectious wastes and residue, pollution control residue,
debris or contaminated soil and water from the cleanup of a spill.
1.13 Transportation Fee – The amount set forth in Section 7.00 hereof, as adjusted,
charges by CEI for the performance of transportation services hereunder.
1.14 Ton – 2,000 pounds.
2.00 SCOPE OF SERVICES
Subject to the terms and conditions hereof and the performance of the Authority’s
agreements and duties hereunder, CEI shall furnish all labor and at least five (5) tractors,
twelve (12) trailers, three (3) yard tractors and/or all equipment or material necessary to
provide Cumberland Plateau Solid Waste Transportation services from such three (3)
Cumberland Plateau Transfer Stations to the Eco-Safe Sanitary Landfill from and after
the Service Commencement Date in accordance with and subject to the terms and
conditions of this Agreement. CEI will not have a minimum tonnage on the amount of
waste placed into each of the transport trailers hauling from the three (3) Cumberland
Plateau Transfer Stations to the Eco-Safe Sanitary Landfill, however it is understood that
the Authority will maximize load volumes within legal limits in order to ensure
efficiencies in transportation systems nor will a charge be placed on the Authority for not
meeting a minimum tonnage. The Authority agrees to not load more waste into the
transport trailers than the allowable by the Federal Department of Transportation and
State Department of Transportation.
3.00 CUMBERLAND PLATEAU SOLID WASTE TRANSPORTATION SERVICES
3.01 Acceptance and Loading of Solid Waste; Load Limits – The Authority will accept
all Cumberland Plateau Solid Waste delivered to the Cumberland Plateau Transfer
Stations. The Authority shall not accept any Non-Conforming Wastes at the Cumberland
Plateau Transfer Stations. The Authority will promptly load, all Solid Wastes accepted at
the Cumberland Plateau Transfer Stations into CEI collection trailers for transportation to
and unloading of waste into the Eco-Safe Sanitary Landfill. The Authority will use its
best reasonable business efforts to load each collection trailer to its maximum legal
capacity per load or such lesser weight per load as is mutually acceptable to both parties
subject in all events to any maximum vehicle weight limits imposed by applicable law.
Under this agreement, CEI will not impose a minimum capacity per load upon the
Authority.
3.02 Compliance – The Authority will conduct operations with respect to each of the
Cumberland Plateau Transfer Stations in accordance with all applicable federal and state
laws, rules and regulations, and the terms and conditions of all permits, licenses and
approvals issued for the operation of the Cumberland Plateau Transfer Stations.
3.03 Inspection – The Authority may, on a reasonable basis as the Authority deems
necessary, make inspections of the CEI records during normal business hours, however,
such inspections shall be made only by authorized employees or agents of the Authority.
1.13. Transportation Fee ~ The amount set forth in Section 7.00 hereof, as adjusted,
charges by CEI for the performance of transportation services hereunder.
1.14 Ton ~ 2,000 pounds.
2.00 SCOPE OF SERVICES
Subject to the terms and conditions hereof and the performance of the Authority’s
agreements and duties hereunder, CEI shall furnish all labor and at least five (5) tractors,
twelve (12) trailers, three (3) yard tractors and/or all equipment or material necessary to
provide Cumberland Plateau Solid Waste Transportation services from such three (3)
Cumberland Plateau Transfer Stations to the Eco-Safe Sanitary Landfill from and after
the Service Commencement Date in accordance with and subject to the terms and
conditions of this Agreement. CEI will not have a minimum tonnage on the amount of
waste placed into each of the transport trailers hauling from the three (3) Cumberland
Plateau Transfer Stations to the Eco-Safe Sanitary Landfill, however it is understood that
the Authority will maximize load volumes within legal limits in order to ensure
efficiencies in transportation systems nor will a charge be placed on the Authority for not
meeting a minimum tonnage. The Authority agrees to not load more waste into the
transport trailers than the allowable by the Federal Department of Transportation and
State Department of Transportation,
3.00 CUMBERLAND PLATEAU SOLID WASTE TRANSPORTATION SERVICES,
3.01 Acceptance and Loading of Solid Waste; Load Limits — The Authority will accept
all Cumberland Plateau Solid Waste delivered to the Cumberland Plateau Transfer
Stations. The Authority shall not accept any Non-Conforming Wastes at the Cumberland
Plateau Transfer Stations. The Authority will promptly load, all Solid Wastes accepted at
the Cumberland Plateau Transfer Stations into CEI collection trailers for transportation to
and unloading of waste into the Eco-Safe Sanitary Landfill. The Authority will use its
best reasonable business efforts to load each collection trailer to its maximum legal
capacity per load or such lesser weight per load as is mutually acceptable to both parties
subject in all events to any maximum vehicle weight limits imposed by applicable law.
Under this agreement, CEI will not impose a minimum capacity per load upon the
Authority.
3.02 Compliance ~ The Authority will conduct operations with respect to each of the
Cumberland Plateau Transfer Stations in accordance with all applicable federal and state
laws, rules and regulations, and the terms and conditions of all permits, licenses and
approvals issued for the operation of the Cumberland Plateau Transfer Stations.
3.03 Inspection ~ The Authority may, on a reasonable basis as the Authority deems
necessary, make inspections of the CEI records during normal business hours, however,
such inspections shall be made only by authorized employees or agents of the Authority.
3.04 Transportation – From and after the Service Commencement Date, CEI shall
transport all Cumberland Plateau Solid Waste and Cumberland Plateau Special Waste
(approved for disposal by Eco-Safe Sanitary Landfill pursuant to Section 1.12 hereof)
accepted at each of the Cumberland Plateau Transfer Stations, directly to the Eco-Safe
Sanitary Landfill as agreed upon in the RFP.
3.05 Use of Cumberland Plateau Transfer Stations and Eco-Safe Sanitary Landfill –
The Authority will use the Eco-Safe Sanitary Landfill, directly or via Cumberland
Plateau Transfer Stations, for disposal of all Cumberland Plateau Solid Waste and such
approved Cumberland Plateau Special Waste delivered to the Cumberland Plateau
Transfer Stations from and after the Service Commencement Date in accordance with the
terms and provisions of the Authority and Eco-Safe/Waste Management Solid Waste
Disposal Agreement, as amended, between the Authority and Eco-Safe Systems, LLC. In
the event that the Eco-Safe Sanitary Landfill becomes unavailable for the disposal of
Cumberland Plateau Solid Waste during the term of this Agreement, the Authority (or its
subcontractor, if applicable) will negotiate with CEI with respect to any necessary
adjustment to the Transportation Fee to reflect any increased or decreased costs of
transportation as a result of such Eco-Safe Sanitary Landfill becoming unavailable. The
Authority will also use its best efforts to enter into Agreements with each Member, each
municipality located within the limits of each Member and each generator and
commercial hauler of any Cumberland Plateau Special Waste (approved for disposal by
Eco-Safe Systems, LLC pursuant to Section 1.12 hereof) for their use of the Cumberland
Plateau Transfer Stations for the disposal of all Cumberland Plateau Solid Waste and
Cumberland Plateau Special Waste collected and/or generated by such Member,
municipality, generator or commercial hauler from and after the Service Commencement
Date and throughout the initial and any and all renewal terms of this Agreement (the ‘Use
Agreements”). It is contemplated that pursuant to the Use Agreements such Members and
municipalities would agree, among other things, to continue or implement waste
collection systems or take such other action allowed by applicable law to utilize the
Authority and its Cumberland Plateau Transfer Stations for all Cumberland Plateau
Special Waste generated within the jurisdiction of the Members and such municipalities.
3.06 Transportation Operations and Holidays – The following shall be holidays for
purposes of this Agreement:
Hours of Operation-Any time restrictions shall be affected only upon the mutual
agreement of the Authority’s Executive Director and CEI owner or agent.
Holidays- CEI shall specify holidays to be observed subject to the Authority’s
personnel’s approval.  The following Holiday’s are observed by the Authority and its
landfill- New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving
Day and Christmas Day.
Office- CEI shall maintain an office or such other facilities through which it can be
contacted.  It shall be equipped with sufficient telephones and shall have a responsible
person in charge from 8:00 a.m. to 5:00 p.m. Monday through Friday/on regular
collection days to handle complaints as needed.
3.04 Transportation — From and after the Service Commencement Date, CEI shall
transport all Cumberland Plateau Solid Waste and Cumberland Plateau Special Waste
(approved for disposal by Eco-Safe Sanitary Landfill pursuant to Section 1.12 hereof)
accepted at each of the Cumberland Plateau Transfer Stations, directly to the Eco-Safe
Sanitary Landfill as agreed upon in the RFP.
3.05 Use of Cumberland Plateau Transfer Stations and Eco-Safe Sanitary Landfill —
The Authority will use the Eco-Safe Sanitary Landfill, directly or via Cumberland
Plateau Transfer Stations, for disposal of all Cumberland Plateau Solid Waste and such
approved Cumberland Plateau Special Waste delivered to the Cumberland Plateau
Transfer Stations from and after the Service Commencement Date in accordance with the
terms and provisions of the Authority and Eco-Safe/Waste Management Solid Waste
Disposal Agreement, as amended, between the Authority and Eco-Safe Systems, LLC. In
the event that the Eco-Safe Sanitary Landfill becomes unavailable for the disposal of
Cumberland Plateau Solid Waste during the term of this Agreement, the Authority (or its
subcontractor, if applicable) will negotiate with CEI with respect to any necessary
adjustment to the Transportation Fee to reflect any increased or decreased costs of
transportation as a result of such Eco-Safe Sanitary Landfill becoming unavailable. The
Authority will also use its best efforts to enter into Agreements with each Member, each
municipality located within the limits of each Member and each generator and
commercial hauler of any Cumberland Plateau Special Waste (approved for disposal by
Eco-Safe Systems, LLC pursuant to Section 1.12 hereof) for their use of the Cumberland
Plateau Transfer Stations for the disposal of all Cumberland Plateau Solid Waste and
Cumberland Plateau Special Waste collected and/or generated by such Member,
municipality, generator or commercial hauler from and after the Service Commencement
Date and throughout the initial and any and all renewal terms of this Agreement (the “Use
Agreements”). It is contemplated that pursuant to the Use Agreements such Members and
municipalities would agree, among other things, to continue or implement waste
collection systems or take such other action allowed by applicable law to utilize the
Authority and its Cumberland Plateau Transfer Stations for all Cumberland Plateau
Special Waste generated within the jurisdiction of the Members and such municipalities.
3.06 Transportation Operations and Holidays ~ The following shall be holidays for
purposes of this Agreement:
Hours of Operation-Any time restrictions shall be affected only upon the mutual
agreement of the Authority’s Executive Director and CEI owner or agent.
Holidays- CEI shall specify holidays to be observed subject to the Authority’s
personnel’s approval. The following Holiday’s are observed by the Authority and its
landfill- New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving
Day and Christmas Day.
Office- CEI shall maintain an office or such other facilities through which it can be
contacted. It shall be equipped with sufficient telephones and shall have a responsible
person in charge from 8:00 a.m, to 5:00 p.m. Monday through Friday/on regular
collection days to handle complaints as needed.
The Authority or its member counties may decide to observe any or all of the above-
mentioned holidays by suspension of transportation services on the holiday. The
Authority or its member counties will give CEI advance notice of the Authority’s or Eco-
Safe’s observance of any holiday and the Authority may also suspend its transfer station
operations on such observed holiday.
Service Delivery- If CEI is unable to perform the duties under this agreement, the
Authority’s personnel has the right and privilege to secure another service provider and
CEI will be responsible for any additional costs incurred.
3.07 Title – Title to, and liability for, Solid Waste transported by CEI shall pass to CEI
immediately upon CEI’s acceptance of same.  Acceptance by CEI shall be defined as the
loading of the Solid Waste into CEI’s hauling trailers by the Authority.  Title to and
liability for the Solid Waste under this Agreement shall remain with CEI until they
deliver same, and it is accepted by, Eco-Safe under their Disposal Contract with the
Authority.  Title to and liability for Non Conforming Wastes shall remain with the
Authority and shall never pass to CEI or Eco-Safe sanitary landfill.
3.08 Special Waste – Where requested by the Authority or Eco-Safe  landfill, the
Authority shall assist CEI or its landfill in identifying each generator of Cumberland
Plateau Special Waste and shall also require each generator of Cumberland Plateau
Special Waste, in addition to any label, marking, manifest or other such documentation
required by any applicable law, regulation or permit, to provide the Authority and Eci-
Safe’s landfill, in advance of any shipment of Special Waste, a representative sample of
the Special Waste to be transported (if applicable) and disposed of by the Authority’s
Landfill, and a detailed written physical and chemical description or analysis of the
Special Waste including, without limitation, a listing of unique characteristics
significance to the handling of such Special Waste (“Waste Characterization Date Sheet”
or “WCDS”). The Authority shall promptly furnish to CEI and its landfill any
information regarding known, suspected or planned changes in composition of any such
Special Waste and the Authority shall accordingly update the WCDS. The Authority
warrants that all Special Waste specified in a WCDS and accepted at any Cumberland
Plateau Transfer Station shall conform to the description set forth on the WCDS. Such
Special Waste shall not be received at the Cumberland Plateau Transfer Stations or
delivered to the Eco-Safe’s Landfill for transportation and disposal until such WCDS and
representative sampling are analyzed and approved by the Authority and Eco-Safe. The
Authority and its landfill shall have the right to reject loads of bulky Special Wastes if in
landfill’s judgment such loads would disrupt any normal operating procedures.
4.00 EFFECTIVE DATE
This Agreement shall be effective upon the execution of this Agreement by the Authority
and CEI, and performance of transportation services by CEI. hereunder shall commence
in the Service Commencement Date in accordance with the terms and conditions of this
Agreement section 1.10.
The Authority or its member counties may decide to observe any or all of the above-
mentioned holidays by suspension of transportation services on the holiday. The
Authority or its member counties will give CEI advance notice of the Authority’s or Eco-
Safe’s observance of any holiday and the Authority may also suspend its transfer station
operations on such observed holiday.
Service Delivery- If CEI is unable to perform the duties under this agreement, the
Authority’s personnel has the right and privilege to secure another service provider and
CEL will be responsible for any additional costs incurred.
3.07 Title ~ Title to, and liability for, Solid Waste transported by CEI shall pass to CE]
immediately upon CEI’s acceptance of same. Acceptance by CEI shall be defined as the
loading of the Solid Waste into CEI’s hauling trailers by the Authority. Title to and
liability for the Solid Waste under this Agreement shall remain with CEI until they
deliver same, and it is accepted by, Eco-Safe under their Disposal Contract with the
Authority. Title to and liability for Non Conforming Wastes shall remain with the
Authority and shall never pass to CEI or Eco-Safe sanitary landfill
3.08 Special Waste ~ Where requested by the Authority or Eco-Safe landfill, the
Authority shall assist CEI or its landfill in identifying each generator of Cumberland
Plateau Special Waste and shall also require each generator of Cumberland Plateau
Special Waste, in addition to any label, marking, manifest or other such documentation
required by any applicable law, regulation or permit, to provide the Authority and Eci-
Safe’s landfill, in advance of any shipment of Special Waste, a representative sample of
the Special Waste to be transported (if applicable) and disposed of by the Authority’s
Landfill, and a detailed written physical and chemical description or analysis of the
Special Waste including, without limitation, a listing of unique characteristics
significance to the handling of such Special Waste (“Waste Characterization Date Sheet”
or “WCDS”). The Authority shall promptly furnish to CEI and its landfill any
information regarding known, suspected or planned changes in composition of any such
Special Waste and the Authority shall accordingly update the WCDS. The Authority
warrants that all Special Waste specified in a WCDS and accepted at any Cumberland
Plateau Transfer Station shall conform to the description set forth on the WCDS. Such
Special Waste shall not be received at the Cumberland Plateau Transfer Stations or
delivered to the Eco-Safe’s Landfill for transportation and disposal until such WCDS and
representative sampling are analyzed and approved by the Authority and Eco-Safe. The
Authority and its landfill shall have the right to reject loads of bulky Special Wastes if in
landfill’s judgment such loads would disrupt any normal operating procedures.
4.00 EFFECTIVE DATE
This Agreement shall be effective upon the execution of this Agreement by the Authority
and CEI, and performance of transportation services by CEI. hereunder shall commence
in the Service Commencement Date in accordance with the terms and conditions of this
Agreement section 1.10.
5.00  INDEMNITY
5.01 Indemnity by the CEI, Inc. – Custom Ecology, Inc. and its subcontractors will
indemnify and save harmless the Authority from and against any and all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, and reasonable attorneys’
fees incurred by CEI or its subcontractors to the extent resulting from (a) any breach by
the Authority of any of its agreements hereunder, and (b) any negligent act or omission of
CEI, its employees or agents in the performance of transportation services under this
Agreement; provided, however, that CEI or its subcontractors shall not be obligated to
indemnify the Authority from and against any suits, actions, legal proceedings, claims,
demands, damages, costs, expenses or attorneys’ fees to the extent resulting from any
negligent act or omission of the Authority or of any of its officers, agents, servants,
employees or contactors or to the extent resulting from any breach by the Authority of
any of its agreements hereunder.
5.02 Indemnity by Authority – The Authority will indemnify and save harmless
Custom Ecology, Inc. and its subcontractors from and against any and all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, and reasonable attorneys’
fees incurred by CEI to the extent resulting from (a) any breach by the Authority of any
of its agreements hereunder, and (b) any negligent act or omission of the Authority or any
of its officers, agents, servants, employees or contractors; provided, however, that the
Authority shall not be obligated to indemnify CEI from and against any suits, actions,
legal proceedings, claims, demands, damages, costs, expenses or attorneys’ fees to the
extent resulting from any negligent act or omission of CEI or of any of its officers,
agents, servants, employees or contractors or to the extent resulting from any breach CEI
of any of its agreements hereunder.
6.00 TERM
This Agreement is for an initial term beginning on the date of execution of this
Agreement and shall remain in full force and effect from and after the date hereof until
the expiration of a period of five (5) years from then and after the Service
Commencement Date. Upon mutual agreement by the parties the Contract may be
extended in additional five (5) year extensions under the same terms and conditions.  It is
understood that both parties must agree, with written notification, of this extension at
least sixty (60) days prior to the expiration date as defined herein.  Rates must be agreed
upon by both parties.
7.00  BASIS AND METHOD OR PAYMENT/ADJUSTMENTS
7.01 Base Price and Transportation Fees Per Ton – For Cumberland Plateau Solid
Waste transportation services rendered hereunder, CEI will charge the Authority and the
Authority will pay to CEI, without set-off or deduction, the transportation fee specified
on Exhibit A hereto, as adjusted in accordance with the terms and provisions herein, for
5.00 INDEMNITY
5.01 Indemnity by the CEI, Inc. ~ Custom Ecology, Inc. and its subcontractors will
indemnify and save harmless the Authority from and against any and all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, and reasonable attorneys’
fees incurred by CEI or its subcontractors to the extent resulting from (a) any breach by
the Authority of any of its agreements hereunder, and (b) any negligent act or omission of
CEI, its employees or agents in the performance of transportation services under this
Agreement; provided, however, that CEI or its subcontractors shall not be obligated to
indemnify the Authority from and against any suits, actions, legal proceedings, claims,
demands, damages, costs, expenses or attorneys’ fees to the extent resulting from any
negligent act or omission of the Authority or of any of its officers, agents, servants,
employees or contactors or to the extent resulting from any breach by the Authority of
any of its agreements hereunder.
5.02 Indemnity by Authority — The Authority will indemnify and save harmless
Custom Ecology, Inc. and its subcontractors from and against any and all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, and reasonable attorneys’
fees incurred by CEI to the extent resulting from (a) any breach by the Authority of any
of its agreements hereunder, and (b) any negligent act or omission of the Authority or any
of its officers, agents, servants, employees or contractors; provided, however, that the
Authority shall not be obligated to indemnify CEI from and against any suits, actions,
legal proceedings, claims, demands, damages, costs, expenses or attorneys’ fees to the
extent resulting from any negligent act or omission of CEI or of any of its officers,
agents, servants, employees or contractors or to the extent resulting from any breach CEI
of any of its agreements hereunder.
6.00 TERM
This Agreement is for an initial term beginning on the date of execution of this
‘Agreement and shall remain in full force and effect from and after the date hereof until
the expiration of a period of five (5) years from then and after the Service
‘Commencement Date. Upon mutual agreement by the parties the Contract may be
extended in additional five (5) year extensions under the same terms and conditions. It is
understood that both parties must agree, with written notification, of this extension at
least sixty (60) days prior to the expiration date as defined herein. Rates must be agreed
upon by both parties.
7.00 BASIS AND METHOD OR PAYMENT/ADJUSTMENTS
7.01 Base Price and Transportation Fees Per Ton ~ For Cumberland Plateau Solid
Waste transportation services rendered hereunder, CEI will charge the Authority and the
Authority will pay to CEI, without set-off or deduction, the transportation fee specified
on Exhibit A hereto, as adjusted in accordance with the terms and provisions herein, for
each Ton of Cumberland Plateau Solid Waste or Special Waste transported by CEI at the
Cumberland Plateau Transfer Stations for transportation hereunder. The tons transported
will be determined by the Eco-Safe’s Landfill tickets and stored tare weight at Eco-Safe
Scale House of which verification will be afforded to the Authority as it deems necessary.
The Transportation Base Rate per ton Fee, under this agreement shall be set at $22.31 per
ton for Buchanan County, $22.04 per ton for Dickenson County and $20.27 per ton for
Russell County.   Following the commencement of the second year and each subsequent
year after the Service Commencement Date the base rate will increase as agreed upon by
both parties in exhibit A hereto.
7.02 Custom Ecology Inc. Billings to Authority – CEI will invoice the Authority on a
monthly basis on or before the tenth (10th) day each month for all transportation services
rendered during the preceding calendar month and the Authority will remit payment for
each invoice without set-off or deduction to CEI within 30 calendar days of the date of
such invoice. Such billing shall be based on the Transportation Fees as adjusted pursuant
herein.
8.00 INSURANCE
The Authority and CEI shall each maintain in full force and effect Employer’s Liability,
Workmen’s Compensation, Public Liability and Property Damage Insurance. Before
commencement of work hereunder, CEI will furnish the Authority with certificates of
insurance to the effect that such insurance has been procured and is in force. The
certificates shall contain the following express obligations:
“This is to certify that the policies of insurance described herein have been issued
to the insured for whom this certificate is executed and are in force at this time. In the
event of cancellation or material change in a policy affecting the certificate holder, thirty
(30) days prior written notice will be given the certificate holder.”
The Authority and CEI shall each carry the following types of insurance in at least the
limits specified below:
Coverages Limits of Liability
Workmen’s Compensation Statutory
Employer’s Liability $500,000
Bodily Injury Liability $500,000 each occurrence
Except Automobile $1,000,000 aggregate
Property Damage Liability $500,000 each occurrence
Except Automobile $1,000,000 aggregate
Automobile Bodily Injury $500,000 each person
Liability $1,000,000 each occurrence
Automobile Property Damage $500,000 each occurrence
each Ton of Cumberland Plateau Solid Waste or Special Waste transported by CEI at the
Cumberland Plateau Transfer Stations for transportation hereunder. The tons transported
will be determined by the Eco-Safe’s Landfill tickets and stored tare weight at Eco-Safe
Scale House of which verification will be afforded to the Authority as it deems necessary.
The Transportation Base Rate per ton Fee, under this agreement shall be set at $22.31 per
ton for Buchanan County, $22.04 per ton for Dickenson County and $20.27 per ton for
Russell County. Following the commencement of the second year and each subsequent
year after the Service Commencement Date the base rate will increase as agreed upon by
both parties in exhibit A hereto.
7.02 Custom Ecology Inc. Billings to Authority — CEI will invoice the Authority on a
monthly basis on or before the tenth (10th) day each month for all transportation services
rendered during the preceding calendar month and the Authority will remit payment for
each invoice without set-off or deduction to CEI within 30 calendar days of the date of
such invoice. Such billing shall be based on the Transportation Fees as adjusted pursuant
herein.
8.00 INSURANCE
‘The Authority and CEI shall each maintain in full force and effect Employer’s Liability,
Workmen’s Compensation, Public Liability and Property Damage Insurance. Before
‘commencement of work hereunder, CEI will furnish the Authority with certificates of
insurance to the effect that such insurance has been procured and is in force. The
certificates shall contain the following express obligations:
“This is to certify that the policies of insurance described herein have been issued
to the insured for whom this certificate is executed and are in force at this time. In the
event of cancellation or material change in a policy affecting the certificate holder, thirty
(30) days prior written notice will be given the certificate holder.”
The Authority and CEI shall each carry the following types of insurance in at least the
limits specified below:
Coverages Limits of Liability
Workmen’s Compensation Statutory
Employer’s Liability $500,000
Bodily Injury Liability $500,000 each occurrence
Except Automobile $1,000,000 aggregate
Property Damage Liability $500,000 each occurrence
Except Automobile $1,000,000 aggregate
Automobile Bodily Injury $500,000 each person
Liability $1,000,000 each occurrence
Automobile Property Damage $500,000 each occurrence
Liability
Excess Umbrella Liability $5,000,000 each occurrence
As an alternative to the above, CEI may insure the above public liability and property
coverages under any plan or plans of self-insurance approved by the State of Virginia.
The coverages may be provided by CEI, Inc., a ________ corporation, or any other
corporation affiliated with CEI.
9.00 DEFAULT
Except as otherwise provided herein, if either party breaches any of the material
provisions of this Agreement and fails to cure such breach within a period of thirty (30)
days after receiving written notice setting forth a detailed description of such breach from
the other party, unless a longer period of time is required to cure such breach and the
party breaching shall have failed to commence to cure such breach within said thirty (30)
day period and pursue diligently to completion thereof, then the other party may
terminate this Agreement.
10.00 MISCELLANEOUS
10.01 Transferability – No assignment of this Agreement or any right accruing under
this Agreement shall be made in whole or in part by the Authority without the express
prior written consent of CEI or by CEI without the express prior written consent of the
Authority, except that CEI without consent of the Authority may assign and delegate any
of its rights and obligations under this Agreement or subcontract the performance of any
services to be rendered hereunder to any corporation or other entity which controls, or is
controlled by , or under common control with CEI.
10.02 Liquidated Damages – Work shall be completed in a prompt, lawful, and
professional manner and in accordance with the terms of this agreement.  In addition to
any other remedy contained herein, it is understood that the Authority may deduct from
payment due or to become due to CEI amounts as liquidated damages upon proof of any
of the following occurrences by CEI. Said right and exercise thereof does not preclude
the Authority from any damages to which to would otherwise be entitled. Failure of CEI
to fulfill certain aspects of this agreement shall carry monetary penalties as payments due
to the Authority as follows:
A) Failure to provide on-request service within 24 hours-$500/trailer/incident;
B) Failure to deliver empty trailer(s) at time of scheduled haul or pickup-
$500/day/container;
C) Failure to maintain secure loads of materials, and allowing materials to fall out or
blow out of transport containers being hauled onto State, City or County roads-
$500/incident;
D) Failure to respond to and resolve complaints within a 24 hours- $1,000/incident;
Liability
Excess Umbrella Liability $5,000,000 each occurrence
As an alternative to the above, CEI may insure the above public liability and property
coverages under any plan or plans of self-insurance approved by the State of Virginia.
The coverages may be provided by CEI, Inc., a corporation, or any other
corporation affiliated with CEI.
9.00 DEFAULT
Except as otherwise provided herein, if either party breaches any of the material
provisions of this Agreement and fails to cure such breach within a period of thirty (30)
days after receiving written notice setting forth a detailed description of such breach from
the other party, unless a longer period of time is required to cure such breach and the
party breaching shall have failed to commence to cure such breach within said thirty (30)
day period and pursue diligently to completion thereof, then the other party may
terminate this Agreement.
10.00 MISCELLANEOUS,
10.01 Transferability — No assignment of this Agreement or any right accruing under
this Agreement shall be made in whole or in part by the Authority without the express
prior written consent of CEI or by CEI without the express prior written consent of the
Authority, except that CEI without consent of the Authority may assign and delegate any
of its rights and obligations under this Agreement or subcontract the performance of any
services to be rendered hereunder to any corporation or other entity which controls, or is
controlled by , or under common control with CEI.
10.02 Liquidated Damages ~ Work shall be completed in a prompt, lawful, and
professional manner and in accordance with the terms of this agreement. In addition to
any other remedy contained herein, it is understood that the Authority may deduct from
payment due or to become due to CEI amounts as liquidated damages upon proof of any
of the following occurrences by CEI. Said right and exercise thereof does not preclude
the Authority from any damages to which to would otherwise be entitled. Failure of CEI
to fulfill certain aspects of this agreement shall carry monetary penalties as payments due
to the Authority as follows:
A) Failure to provide on-request service within 24 hours-$500/trailer/incident;
B) __ Failure to deliver empty trailer(s) at time of scheduled haul or pickup-
$500/day/container;
C) Failure to maintain secure loads of materials, and allowing materials to fall out or
blow out of transport containers being hauled onto State, City or County roads-
$500/incident;
D) Failure to respond to and resolve complaints within a 24 hours- $1,000/incident;
E) Failure to provide the agreed upon trackers, trailers and yard trucks that impedes
the Authority’s ability to manage its solid waste-$1,500/incident.
10.03 Force Majeure – Except for the Authority’s obligation to pay CEI for services
rendered hereunder in accordance with the terms and provisions of Section 7.00 hereof,
the obligations of the Authority and CEI hereunder are subject to and excused in the
event of the occurrence any contingency beyond its reasonable control including, without
limitation, (i) strikes, riots, wars, acts of God, (ii) governmental orders, decrees and
regulations, including, without limitation, if CEI is for any reason delayed or barred by
governmental of judicial action with respect to the construction or operation or CEI.
10.04 Severability – In case of any one or more of the provisions contained in this
Agreement shall, for any reason, be held to be invalid, illegal or unenforceable in any
respect or its inclusion shall result in the invalidity, illegality or unenforceability of this
Agreement, such invalidity, illegality or unenforceability shall not affect any other
provision of this Agreement and this Agreement shall be construed as if such invalid,
illegal or unenforceable provision had never been contained herein; provided,
however, that it is the intention of the parties hereto that in lieu of each term, clause, or
provision that is held to be invalid, illegal or unenforceable, there shall be added as part
of this Agreement a term, clause or provision as similar in terms to such invalid, illegal or
unenforceable term, clause or provision as may be possible and be valid, legal or
enforceable.
10.05 Cumulative Remedies – All rights, remedies and powers shall be deemed
cumulative and not exclusive of any rights, remedies or powers available. No delay or
omission to exercise any right, remedy or power shall impair such right, remedy or power
or shall be construed to be a waiver or any breach or any acquiescence therein. Any such
right, remedy or power may be exercised from time to time, independently or
concurrently, and as often as shall be deemed expedient. No single or partial exercise of
any right, remedy or power shall preclude other or further exercise thereof.
10.06 Independent Contractor; No Agency – CEI will act hereunder as an contractor and
not as an agent of the Authority. Similarly, the Authority is not an agent of CEI or
empowered or authorized to obligate CEI in any way.
10.07 Performance Bond or Letter of Credit – CEI will furnish a performance bond or
Letter of Credit to the Authority in the amount of 100% of the estimated cost of three (3)
months of transportation services hereunder determined by the initial Transportation Fee
as provided in Section 7.00 hereof. With respect to any default by CEI hereunder, the
Authority’s sole remedy with respect thereto shall be to exercise its rights under such
performance bond or Letter of Credit.
10.08 Entire Agreement – This Agreement constitutes the entire agreement and
understanding between the parties relating to the subject matter hereof and cancels and
supersedes all prior negotiations, representations, proposals, understandings and
agreements, either written or oral, relating to the subject matter hereof. This Agreement
E) __ Failure to provide the agreed upon trackers, trailers and yard trucks that impedes
the Authority’s ability to manage its solid waste-$1,500/incident.
10.03. Force Majeure — Except for the Authority’s obligation to pay CEI for services
rendered hereunder in accordance with the terms and provisions of Section 7.00 hereof,
the obligations of the Authority and CEI hereunder are subject to and excused in the
event of the occurrence any contingency beyond its reasonable control including, without
limitation, (i) strikes, riots, wars, acts of God, (ii) governmental orders, decrees and
regulations, including, without limitation, if CEI is for any reason delayed or barred by
governmental of judicial action with respect to the construction or operation or CEI.
10.04 Severability ~ In case of any one or more of the provisions contained in this
Agreement shall, for any reason, be held to be invalid, illegal or unenforceable in any
respect or its inclusion shall result in the invalidity, illegality or unenforceability of this,
‘Agreement, such invalidity, illegality or unenforceability shall not affect any other
provision of this Agreement and this Agreement shall be construed as if such invalid,
illegal or unenforceable provision had never been contained herein; provided,
however, that itis the intention of the parties hereto that in lieu of each term, clause, or
provision that is held to be invalid, illegal or unenforceable, there shall be added as part
of this Agreement a term, clause or provision as similar in terms to such invalid, illegal or
unenforceable term, clause or provision as may be possible and be valid, legal or
enforceable.
10.05 Cumulative Remedies — All rights, remedies and powers shall be deemed
cumulative and not exclusive of any rights, remedies or powers available. No delay or
omission to exercise any right, remedy or power shall impair such right, remedy or power
or shall be construed to be a waiver or any breach or any acquiescence therein. Any such
right, remedy or power may be exercised from time to time, independently or
concurrently, and as ofien as shall be deemed expedient. No single or partial exercise of
any right, remedy or power shall preclude other or further exercise thereof.
10.06 Independent Contractor; No Agency — CEI will act hereunder as an contractor and
not as an agent of the Authority. Similarly, the Authority is not an agent of CEI or
‘empowered or authorized to obligate CEI in any way.
10.07 Performance Bond or Letter of Credit — CEI will furnish a performance bond or
Letter of Credit to the Authority in the amount of 100% of the estimated cost of three (3)
months of transportation services hereunder determined by the initial Transportation Fee
as provided in Section 7.00 hereof. With respect to any default by CEI hereunder, the
‘Authority’s sole remedy with respect thereto shall be to exercise its rights under such
performance bond or Letter of Credit.
10.08 Entire Agreement ~ This Agreement constitutes the entire agreement and
understanding between the parties relating to the subject matter hereof and cancels and
supersedes all prior negotiations, representations, proposals, understandings and
agreements, either written or oral, relating to the subject matter hereof. This Agreement
shall not be modified, altered, changed or amended unless in writing and signed by both
parties following the first initial calendar year and in conformance with applicable
procurement laws.
10.09 Choice of Law-This Agreement shall be interpreted and governed by the Laws of
the Commonwealth of Virginia and jurisdiction and venue for any litigation commenced
under this Agreement shall lie in the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Authority and Advanced Disposal have entered into this
Agreement (triplicate counterpart originals) on the day and year first above written.
Cumberland Plateau Regional Waste Management
Authority
BY: ________________________________
Ronald P, CPRWMA Chairman
COMMONWEALTH OF VIRGINIA,
COUNTY OF __________________, to-wit:
The foregoing deed was signed, sworn and acknowledged before me by
______________________, on this ______ day of _________, 2023.
My commission expires:  ____________________________.

                NOTARY PUBLIC

Custom Ecology, Inc.
BY: ________________________________
TITLE: ____________________________
STATE OF ___________________,
COUNTY OF __________________, to-wit:
The foregoing deed was signed, sworn and acknowledged before me by
______________________, on this ______ day of _________, 2023.
My commission expires:  ____________________________.

                NOTARY PUBLIC

shall not be modified, altered, changed or amended unless in writing and signed by both
parties following the first initial calendar year and in conformance with applicable
procurement laws.
10.09 Choice of Law-This Agreement shall be interpreted and governed by the Laws of
the Commonwealth of Virginia and jurisdiction and venue for any litigation commenced
under this Agreement shall lie in the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Authority and Advanced Disposal have entered into this
Agreement (triplicate counterpart originals) on the day and year first above written.
Cumberland Plateau Regional Waste Management
Authority
BY.
Ronald P, CPRWMA Chairman
COMMONWEALTH OF VIRGINIA,
COUNTY OF , to-wit:
The foregoing deed was signed, sworn and acknowledged before me by
on this day of + 2023.
My commission expires:
NOTARY PUBLIC
Custom Ecology, Inc.
BY
TITLE:
STATE OF
COUNTY OF to-wit:
The foregoing deed was signed, sworn and acknowledged before me by
on this day of 2023,
My commission expires:
NOTARY PUBLIC
EXHIBIT A TO SOLID WASTE TRANSPORTATION AGREEMENT
Transportation Fee under Section 7.00 from the following Cumberland Plateau Transfer
Station to the Eco-Safe Landfill
Base Price Per Ton.
Buchanan County Transfer Station: $22.31 Ton
Dickenson County Transfer Station: $22.04 Ton
Russell County Transfer Station: $20.27 Ton
Fuel Surcharge Per Ton Per County:
Buchanan County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Buchanan County.
If/when the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work
in reverse.
Dickenson County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Dickenson County.
If/when the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work
in reverse.

Russell County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Russell County. If/when
the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work in
reverse.
The above Transportation Fee shall be adjusted in accordance with the terms and
provision of this Agreement.
ATTEST: CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT
AUTHORITY
By: _________________________ By:______________________________
Title:________________________ Title:____________________________
ATTEST: CUSTOM ECOLOGY, INC.
By: ___________________________ By:___________________________
Title:_________________________ Title:________________________
EXHIBIT A TO SOLID WASTE TRANSPORTATION AGREEMENT
Transportation Fee under Section 7.00 from the following Cumberland Plateau Transfer
Station to the Eco-Safe Landfill
Base Price Per Ton.
Buchanan County Transfer Station: $22.31 Ton
Dickenson County Transfer Station: $22.04 Ton
Russell County Transfer Station: $20.27 Ton
Fuel Surcharge Per Ton Per County:
Buchanan County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Buchanan County.
If/when the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work
in reverse.
Dickenson County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Dickenson County.
Iffwhen the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work
in reverse.
Russell County Transfer Station: Fuel surcharge will be $3.13 for every $0.10 Diesel
Fuel increases above $3.836 per gallon for each ton hauled from Russell County. If/when
the price of Fuel drops below $3.836 per gallon, this fuel surcharge would work in
reverse.
The above Transportation Fee shall be adjusted in accordance with the terms and
provision of this Agreement.
ATTEST: CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT,
AUTHORITY,
By: By:
Title: Title:
ATTEST: CUSTOM ECOLOGY, INC.
By: By:
Title: Title:
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The Board of Supervisors of Russell County, in regular meeting on the 5th day of
June 2023, adopted the following:
RESOLUTION SUPPORTING TEMPORARY CLOSURE OF ROUTE 687 FOR
BRIDGE REPLACEMENT
WHEREAS, the Virginia Department of Transportation has deemed it necessary to
close a portion of Russell County Route 687 (Roanoke Hill Rd.) in the best interests
of public safety for construction of Project 0687-083-857, C501, B643 (UPC 106175),
and;
NOW, THEREFORE, BE IT RESOLVED, that the Russell County Board of
Supervisors hereby concurs with the Virginia Department of Transportation’s
decision to close Route 687 from 0.034-mile West of Route 63 to 0.097-mile East of
Route 63, as indicated on the attached map, to through traffic from June 6, 2023 until
completion of Project 0687-083-857, C501, B643 (UPC 106175), pursuant to §33.2-
238 Code of Virginia, and;
BE IT FURTHER RESOLVED, the temporary closure of Route 687 is contingent
upon the Nature Conservancy’s approval of and the construction of a temporary
access through their lands from Route 63 to Route 687, and;
BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to
the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote: A Copy Teste:
Moved By:  Signed:
Seconded By:  Printed Name:
Yeas:    Nays:  Title:
The Board of Supervisors of Russell County, in regular meeting on the 5” day of
June 2023, adopted the following:
RESOLUTION SUPPORTING TEMPORARY CLOSURE OF ROUTE 687 FOR
BRIDGE REPLACEMENT
WHEREAS, the Virginia Department of Transportation has deemed i rae
close a portion of Russell County Route 687 (Roanoke Hill Rd.) in tl t iNterests
of public safety for construction of Project 0687-083-857, C501, ‘i 106175),
and; re
NOW, THEREFORE, BE IT RESOLVED, that thexRu: County Board of
Supervisors hereby concurs with the Virginia Di ent of Transportation’s
decision to close Route 687 from 0.034-mile We olite 63 to 0.097-mile East of
Route 63, as indicated on the attached map, traffic from June 6, 2023 until
completion of Project 0687-083-857, C501, 86: C 106175), pursuant to §33.2-
238 Code of Virginia, and;
¥en closure of Route 687 is contingent
al of and the construction of a temporary
63 to Route 687, and;
BE IT FURTHER RESOLVED,
upon the Nature Conservar
access through their lands
BE IT FINALLY RE; a certified copy of this resolution be forwarded to
the Resident as the Virginia Department of Transportation.
av
Recotded Vote: A Copy Teste:
Moved By: Signed:
Seconded By: Printed Name:
Yeas: Nays: Title:
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0687-083-857, C501, B43
BRIDGE REPLACEMENT
TEMPORARY CLOSURE
‘APPROXIMATE LOCATION
OF TEMPORARY ACCESS
TO BE PROVIDED PRIOR
TO ROAD CLOSURE
Clinch River Little League
May 8, 2023
Post office Box 1126
Castlewood, VA 24224
Bob Salyers, President
League Id # 3461104
Fed. Id# 54-1350161
Russell County Board of Supervisors
Lou Ann Wallace, Chairperson
1137 Highland Drive Suite A
Lebanon,Va.24266
Dear Supervisors:
RE: Request for funding for 2025/2026
We are in receipt of the letter dated February 7, 2023 from your office asking for certain
reports for your Board to review during your budget deliberations, they have been Included as
attachments to this submission and are labeled attachment #1 and attachment #2.
Attachment #1 is a copy of our fiscal budget that is adopted at our annual membership
meeting in September, it reflects the amount budgeted as income and expenses in the column
labeled 2023 and in the column to the right it reflects the actual income and expenses through
April 28, 2023. It also reflects the previous five (S) years of our League finances. Please keep in
mind that these figures are connected with all of our fields and facilities which is the one at the
park in Castlewood and three (3) at the fairground complex and one in St. Paul. We do not
account for them separately. Attachment #2 reflects what the costs are associated with by line­
item income and expense. If you have any questions about either of these feel free to call.
In regard to our request for funding to the park this year, we would respectfully ask for
an increase In the amount that the Board normally sends to us. They are new costs that have
arisen in this year that needs to be addressed, such as the extra costs of the field being used by
the Castlewood High School for High School varsity and other divisions of such, practicing and
playing there. Extra costs have been from more use of field conditioner than usual, bathroom
supplies, extra wear and tear on the equipment, etc. We are going to be installing a new score
board at the facility, and a real big problem is the necessity to conduct some major work on the
drainage in the out fields and parking area where a water problem has existed for a long time. It
is gradually getting worse each day. A new construction of tennis courts is going to cause us to
have to rearrange parking in the complex, which also complicates the drainage problem. The
facility is also In need of some repairs structurally and cosmetically which we hope to put in this
coming fiscal year improvement plan.
Steve Breeding
Highlight
Steve Breeding
Highlight
Clinch River Little League
Post office Box 1126
Castlewood, VA 24224
Bob Salyers, President
League Id # 3461104
Fed. Id # 54-1350161
May 8, 2023
Russell County Board of Supervisors
Lou Ann Wallace, Chairperson
1137 Highland Drive Suite A
Lebanon, Va. 24266
Dear Supervisors:
We are in receipt of the letter dated February 7, 2023 from your office asking for certain
reports for your Board to review during your budget deliberations, they have been included as
attachments to this submission and are labeled attachment #1 and attachment #2.
Attachment #11 is a copy of our fiscal budget that is adopted at our annual membership
meeting in September, it reflects the amount budgeted as income and expenses in the column
labeled 2023 and in the column to the right it reflects the actual income and expenses through
April 28, 2023. It also reflects the previous five (5) years of our League finances. Please keep in
mind that these figures are connected with all of our fields and facilities which Is the one at the
park in Castlewood and three (3) at the fairground complex and one in St. Paul. We do not
account for them separately. Attachment #2 reflects what the costs are associated with by line-
item income and expense. if you have any questions about either of these feel free to call.
In regard to our request for funding to the park this year, we would respectfully ask for
an increase In the amount that the Board normally sends to us. They are new costs that have
arisen in this year that needs to be addressed, such as the extra costs of the field being used by
the Castlewood High School for High School varsity and other divisions of such, practicing and
playing there. Extra costs have been from more use of field conditioner than usual, bathroom
supplies, extra wear and tear on the equipment, etc. We are going to be installing a new score
board at the facility, and a real big problem is the necessity to conduct some major work on the
drainage in the out fields and parking area where a water problem has existed for a long time. it
is gradually getting worse each day. A new construction of tennis courts is going to cause us to
have to rearrange parking in the complex, which also complicates the drainage problem. The
facllity is also in need of some repairs structurally and cosmetically which we hope to put in this
coming fiscal year improvement plan.
Page 2
if you have any questions or are in need of any other information, please feel free to
contact us at your convenance. Thank you in advance for your consideration to our request for
funding.
Sincerely:
ot & ff on
Bob Salyers—President of Clinch River Little League
Ce: Lonzo Lester Russell County Administrator
income
Registration Income
Concession Income
Sponsorship Income
Fund Raising Income
Tournament Income
Picture Income
Field Construction Income
Reappropriate from last year
Miscellaneous income
Total Income
Expense
Equipment Expense
Concession Expense
Sponsorship Expense
Fund Raising Expense
Tournament Expense
Registration Expense
Field Construction Expense
Uniform Expense
Little League Charter & Insurance
State & Local Fees Expense
Postal Expense
Player Appreciation
Miscellaneous Expense
Total Expenses
Gross Profit (Loss)
Net Income (Loss)
Le /
2019 2020 2021 2022 2023 Actual Used
$4,787.92 $4,444.26 $3,500.00 $8,062.38 $7,500.00 $8,452.78 $952.78
$11,590.23 $ = $ 7,000.00 $22,065.85 $13,500.00 $ 40.00 -$13,460.00
$10,085.00 $ 5,880.00 $ 5,000.00 $11,169.07 $10,000.00 $ 5,170.00 $4,830.00
$12,621.00 $ = $ 6,000.00 $10,598.00 $10,000.00 $ 1,096.04 -$8,903.96
S$ 7,702.38 $ 1,307.84 $ = $10,376.00 $ 2,000.00 -$2,000.00
$ - $8 - $8 - $ = $ 200.00 $200.00
$16,049.54 $11,521.71 $12,458.13 $21,022.52 $ 8,000.00 -$8,000.00
$18,724.50 $28,017.00 $15,075.00 -$15,075.00
8 - $ =  $ 230.10 $ = $ 7,907.35 _ $7,907.35
$62,836.07 $41,878.31 $61,975.13 _ $83,532.92 _ $66,075.00 _ $22,866.17 -$43,208.83.
3,492.36 600.00 3,600.00 3,429.41 10,000.00 11,259.91 $1,259.91
6,441.35 168.48 5,000.00 7,000.00 7,500.00 2,286.64 -$5,243.36
880.00 0.00 1,750.00 1,500.00 1,000.00 -$1,000.00
9,064.50 0.00 5,000.00 6,500.00 1,500.00 -$1,500.00
14,174.23 A149 1,042.00 2,637.44 2,000.00 200.00 $1,800.00
100.00 235.01 150.00 150.00 100.00 51.63 -$48.37
19,069.83 15,000.00 30,458.13 20,000.00 25,000.00 —_ 10,000.00 -$45,000.00
5,522.00 0.00 8,000.00 7,500.00 8,500.00 5,886.60 -$2,613.40
3,779.05 1,447.80 3,000.00 5,000.00 5,000.00 3,112.50 -$1,887.50
377.17 375.69 00.00 400.00 400.00 372.22 $27.78
54.00 56.00 75.00 75.00 75.00 66.00 -$9.00
438.60 0.00 1,500.00 2,000.00 2,000.00 -$2,000.00
41.18 1,974.75 2,000.00 2,000.00 3,000.00 1,419.47 -$1,580.53
63,934.27 __ 19,899.22 61,975.13 _ 58,191.85 __ 66,075.00 0.00 -$66,075.00
34,624.97
(84,098.20) $21,979.09 $0.00
Itemized Categories
10/1/2022 through 4/28/2023,
412812023 Page 1
Account Num Description Memo Clr_—_ Amount
INCOME a a 22,866.17
20 Registrations 8,452.78
22 sponsorship 5,170.00
24 fund raisers 4,096.04
25 concessions 40.00
32 Pictures, 200.00
38 misc, income 7,700.00
TI 207.35
EXPENSES . 134,624.97
0013 7777 431.00
04 Equipment “11,259.91
03 uniforms 5,886.60
09 construction costs, -10,000.00
14 Charter fees and Insurance etc. 3,412.50
43 Postal Fees -66.00
44 State and Local Fees 372.22
18 Miscellaneous 1,288.47
17 registration refund 51.63
18 State Tournament -200.00
24 Concessions 2,256.64
422 Void 0.00
4,758.80
MONTHLY BANK BALANCES
April 30, 2023
Regular Account 10,333,584.02
Employee Insurance 4,559,592.41
Employee Claims Account 4,000.00
Non-Judicial Reals Estate Sales 25,694.52
School Textbook 10,983.66,
Sheriff Domestic Violence 1,183.35
Petty Cash Treasurer 694.80
Sheriff Seized Assets 27,062.48
Sheriff Restitution 3,564.54
Sheriff Forfeited Assets 1,348.49
‘Comm Attorney Forfeited Assets 32,361.87
Sheriff Federal Forfeited Assets 4,243.73
Comm Attorney Fed Justice Forfeited Assets 73,716.19
Commonwealth Attorney Abanoned Property 500.00
Sheriff Federal Justice Forfeited Assets 1,566.64
Sheriff Special Projuects 6,616.60
‘SSI Recipients 0.05
Social Service -Coy Hall Dedicated Account 5,558.00
Bank of Honaker 42,348.93,
New Peoples Bank 346,669.65
Certificates of Deposit General 49,575.00
‘Treasurer’s Money Market 2,720,687.14
Certificate of Deposit Library Donations 24,788.80,
Certificate Of Deposit Employee Insurance 2,005,510.40
Total Cash In Bank 20,278,851.24
Cash In Office 1,800.00
Petty Cash 400.00
TOTAL CASH 20,280,551.24
DATE April 30, 2023
ACCOUNT DEBIT CREDIT
Cashin Office 7,600.00
Cash in Bank 20,278,851.24
Petty Cash 400.00
General Fund 4,333,855.46
Non-Judicial Real Estate Sales 25,694.52
Sheriff In State Trip, 44,445.77
Sheriff Dare Fund 100.00
Sheriff Seized Assets 27,062.48
Sheriff Restitution 3,564.51
Sheriff Forfeited Assets 1,348.49
‘Comm Attorney Forfeited Assets 32,361.87
Honaker Library Donations 24,783.87
Russell County Housing Fund 4,424.36
Sheriff Federal Forfeited Assets 4,243.73
Sheriff Domestic Violence 1,183.35
‘Comm Attorney Abanoned Prop 500.00
Comm Attorney Fed Justice 73,716.19
Sheriff Fed Justice Forfeited 1,566.64
Sheriff’s Special Projects 6,616.60
Social Services (479,819.01)
‘wa Asap 17,308.80
Coal Road Improvement 1,038,175.99
CSA (813,766.31)
‘School Fund 3.311, 154.69
School Food 2,005,323.09
School Textbook 40,983.66,
Regional Adult Education 254,975.28
Petty Cash Treasurer 694.80
COVID 19 2,068.07
Litter Fund ‘Trash Pickup (29,010.62)
‘American Rescue Act 3626,713.32
Current Credit (0.79)
Current Debit 14.44
Title XX 11,321.05
SSI Recipients 0.05
‘Damage Stamp Fund 7,823.98
Valley Heights 93,269.97
Dante Sewer 53,706.00
Employee Health Insurance 4,559,592.41
Employee Insurance COD_ 2,005,510.40
Employee Insurance Claims 1,000.00
Taw Library 62,632.56
Special Welfare 44,129.74
Housing Fund #2 7,700.00
Russell Co Heaith & Fitness. 132,865.92
Cannery (231,002.84)
WIE. 40,051.75
Total 20,280,551.24 20,280,551.24
April 12, 2023
‘The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on April 12, 2023 at 5:30 P.M. at the Russell
County Board of Supervisors overflow room.
MEMBERS,
PRESENT: Richard Lockridge, Chairman
Tony Dodi, Vice Chairman
Carlton Elliott, Secretary
Harry Ferguson, Member
John Stamper, Member
Donnie Christian, Member
DeAnna Jackson, Member
Ron Blankenship, Member
ABSENT: Jarred Glass, Member
STAFF: Emie McFaddin, Executive Director
Katie Patton, Attorney
The Chairman called the meeting to order at 5:30 P.M.
The secretary called the roll and recorded the roll call.
APPROVAL OF MINUTES
Upon motion made by Donnie Christian, second by Harry Ferguson and
duly approved by the Industrial Development Authority of Russell County,
Virginia approving the minutes of the March 9, 2023 meeting.
‘The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
FINANCIAL REPORT
Upon motion made by Tony Dodi, second by DeAnna Jackson and duly
approved by the Industrial Development Authority of Russell County, Virginia
approving the March 2023 financial reports and approve paying invoices
presented.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Biankenship
Nay: None
Absent: J. Glass
ATTORNEY’S REPORT
The lease for the Acme Building will be ready for implementation by the
May meeting.
EXECUTIVE DIRECTOR’S REPORT
The IDA must schedule a public hearing to issue bonds for the debt
consolidation with First Bank & Trust.
Upon motion made by Donnie Christian, second by Tony Dodi and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Executive Director to schedule a public hearing on May 1, 2023 at
5:00 PM in the Board of Supervisors overflow room, located at 131 Highland
Drive Lebanon, VA.
The Vote was:
Aye: C, Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
The Town of Honaker has asked for a letter of support for tourism funding
from VCEDA.
Upon motion made by Donnie Christian, second by Ron Blankenship and
duly approved by the Industrial Development Authority of Russell County,
Virginia authorizing the Executive Director to prepare a letter of support to
VCEDA for the Town of Honaker’s tourism funding. The Executive Director is
authorized to sign all documents relating to this matter.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D, Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
Russell County’s comprehensive plan is outdated and should be updated
every five years, The Executive Director is asking the Planning Commission to
take the initiative to update this plan, as it is needed for most grant applications.
We received a grant to explore the feasibility of using the old 911 center asa
day care facility. The United Way has expressed interest in assisting with the
project.
NEW BUSINESS
The IDA received a thank you card from Brenda Sword (widow of Roger
Sword). The Chairman is working on a resolution and a memorial power point
presentation honoring Mr. Sword, with plans to present this to Brenda in June or
July.
CLOSED SESSION
Upon motion made by John Stamper, second by Donnie Christian and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property for the
purpose of the Tractor Supply and Purchase Proposal (5) Prospective Business for
“Little Dipper” and Project “Goat” (7) & (8) Legal for Polycap, Abingdon
Collision and Lebanon Inn.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J, Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Harry Ferguson, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
‘The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Call Vote Was:
Richard Lockridge Yes Carlton Elliott Yes
Harry Ferguson Yes Tony Dodi Yes
DeAnna Jackson Yes Donnie Christian Yes
Jarred Glass. Yes John Stamper Yes
Ron Blankenship Yes
MOTIONS FROM CLOSED SESSION
Upon motion made by Carlton Elliott, second by Ron Blankenship and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Executive Director to submit a request to VCEDA modifying the
terms of the second Lebanon Inn loan to match those of the first loan. The
Executive Director, Chairman and Secretary are authorized to sign all document
relating to this motion.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
Upon motion made by Donnie Christian, second by John Stamper and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the Executive Director to accept the proposal of $150,000.00 from
Tommy Schrader for the purchase of property located at 251 Industrial Dr,
Castlewood, VA. (DB726 Page 808). The Executive Director, Chairman and
Secretary are authorized to sign all documents relating to this motion.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
ADJOURNMENT
Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 8:11 PM to reconvene on May 1 at 5:00 PM at the
Board of Supervisors overflow room.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, D. Christian, J. Stamper, R.
Blankenship
Nay: None
Absent: J. Glass
RECONVENED MEETING
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was reconvened on May 1, 2023 at 5:00 P.M. at the
Russell County Conference Center.
MEMBERS
PRESENT: Richard Lockridge, Chairman
Tony Dodi, Vice Chairman
Carlton Elliott, Secretary
Harry Ferguson, Member
John Stamper, Member
DeAnna Jackson, Member
Ron Blankenship, Member
ABSENT: Jarred Glass, Member
Donnie Christian, Member
The Chairman called the meeting to order at 5:00 P.M.
The secretary called the roll and recorded the roll call.
The Chairman opened the floor for public hearing on the matter of bond
issuance for debt consolidation,
Hearing no public comments, the Chairman closed the public hearing at 5:15
PM.
Upon motion made by Tony Dodi, second by Harry Ferguson, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting the following resolution for the necessity of the bond and approval of the
Board of Supervisors for issuance of the bond.
RESOLUTION OF THE INDUSTRIAL DEVELOPMENT
AUTHORITY OF RUSSELL COUNTY
WHEREAS, the Industrial Development Authority of Russell County (the “Authority”)
intends to issue a tax-exempt Industrial Development Refunding Revenue Bond in the principal
amount of up to $6,255,000.00 (the “Bonds”) to refinance infrastructure and promote economic
development in Russell County, Virginia (the “County”) and
WHEREAS, a public hearing, duly advertised, was held as required by Section 147(f) of
the Internal Revenue Code of 1986, as amended (the “Code”) and Section 15.2-4906 of the Code
of Virginia 1950, as amended (the “Virginia Code”) on May 1, 2023 at 5:00 p.m. at the 133
Highland Dr., Suite B, Lebanon, VA.
NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF RUSSELL COUNTY AS FOLLOWS:


It is hereby found and determined that refinancing of the infrastructure sufficient
to promote economic development in County will be in the public interest of the County and its
environs, and will benefit the County and promote the welfare of its citizens


The Bond shall be designated as “Qualified Tax-Exempt Obligations” for
purposes of Section 265(b) of the Code. Neither the Authority nor any "subordinate entities”
within the meaning of Section 265(b) of the Code has issued any tax-exempt obligations not
including private activity bonds for entities other than organizations described in Section
501©G) of the Code during calendar year 2023, and the reasonable anticipated amount of tax-
exempt obligations not including private activity bonds for entities other than organizations
described in Section 501 ©(3) of the Code which will be issued by the Authority and all
“subordinate entities” thereof during calendar year 2023 will not exceed $10,000,000.00. The
Authority will not designate more than $10,000,000.00 of qualified tax-exempt obligations
pursuant to Section 265(b) during the calendar year 2023.


The Authority hereby agrees that the issuance of Bonds in an amount not to
exceed $6,255,000, upon terms and conditions mutually agreeable to the Authority and the
purchaser of the bonds and subject to the requirements of the Code.


The Authority hereby approves Dennis E. Jones & Associates, P.C. as bond
counsel to supervise the proceedings and approve the legality of the issuance of the Bonds.


The Authority shall pay all costs and expenses in connection with the issuance of


the Bonds, including the fees and expenses of bond counsel, counsel for the Authority and the
agent or underwriter for the Bonds, whether or not issued.


The Authority shall perform such other acts and adapt such further proceedings as
may be required to implement its undertakings as herein set forth, If necessary, the Executive
Director of the Authority is authorized to approve the distribution of a Preliminary Official
Statement with respect to the Bonds, provided no bonds shall be sold until the sale of the Bonds
has been approved by the Authority,


The Authority hereby recommends that the Board of Supervisors of Russell
County, Virginia, approve the issuance of the Bonds.


The recommendation for approval of the Bonds set forth herein is made solely for
compliance with Section 147(A) of the Code and Section 15.2-4906 of the Virginia Code.


9, This resolution shall take effect immediately upon its adoption,
DATED: May 1, 2023.
MEMBER, AYE
HARRY FERGUSON xX
TONY DODI x
DONNIE CHRISTIAN
DEANNA JACKSON
CARLTON ELLIOTT
RICHARD LOCKRIDGE
JOHN STAMPER
JARRED GLASS x
RON BLANKENSHIP x
NAY ABSENT
CERTIFICATE
The undersigned Clerk of the Industrial Development Authority of Russell
County, Virginia, certifies that the foregoing is a true, correct and complete copy of a Resolution
adopted by the Affirmative vote of a majority of the Industrial Development Authority present at
1 public meeting duly advertised, called and held on May 1, 2023, at which meeting a quorum
was present and acting throughout.
Dated: May 1, 2023.
Catlton Elliott,
Clerk, Industrial Development Authority
of Russell County, Virginia
ADJOURNMENT TO RECONVENE
Upon motion made by Tony Dodi, second by John Stamper, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 5:16 PM to reconvene on May | at 6:15 PM at the
Russell County Conference Center.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, J. Stamper, R. Blankenship
Nay: None
Absent: J. Glass, D. Christian
RECONVENE MEETING.
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was reconvened on May 1, 2023 at 6:51 P.M. at the
Russell County Conference Center.
MEMBERS
PRESENT: Richard Lockridge, Chairman
Tony Dodi, Vice Chairman
Carlton Elliott, Secretary
Harry Ferguson, Member
John Stamper, Member
DeAnna Jackson, Member
Ron Blankenship, Member
ABSENT: Jarred Glass, Member
Donnie Christian, Member
The Chairman called the meeting to order at 6:51 P.M.
Upon motion made by Tony Dodi, second by DeAnna Jackson, and duly
approved by the Industrial Development Authority of Russell County, Virginia
allowing Mr. Stamper to attend the meeting by phone pursuant to the electronic
meeting policy, due to Mr. Stamper traveling for work purposes.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, R. Blankenship
Nay: None
Absent: J. Glass, D. Christian
Upon motion made by Harry Ferguson, second by Ron Blankenship, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adopting the following resolution authorizing the issuance of the bond for
debt consolidation.
RESOLUTION OF THE INDUSTRIAL DEVELOPMENT
‘AUTHORITY OF RUSSELL COUNTY
WHEREAS, the Industrial Development Authority of Russell County (the “Authority”) intends to
issue a tax-exempt Industrial Development Revenue Bond in the principal amount of up to
$6,255,000.00 (the “Bond” to finance and refinance infrastructure improvement and promote
economic development in Russell County, Virginia (the “County”); and,
‘WHEREAS, the Authority has held a public hearing regarding the issuance of up to $6,255,000.00
Tax Exempt Industrial Development Revenue Bonds, Series 2023-A (the “Bonds”) on May 1, 2023 and
approved the issuance of same; and
WHEREAS, Authority has requested that the Board of Supervisors of the County (the “Board”),
approve the issuance of the Bonds in compliance with the Internal Revenue Code of 1986, as amended.
(the “Code”) and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the “Virginia Code”);
and,
WHEREAS, the Board has, by Resolution passed May 1, 2023, determined that the issuance of
the Bonds is in the best interests of the citizens of the County, will improve the County’s tax base, will
improve employment conditions in the County, promote industry and develop trade in the County,
increase commerce within the County, and improve the safety, health, welfare, convenience and
prosperity of citizens of the County; and,
WHEREAS, the Authority has received and considered financing proposals from First Bank &
Trust Company regarding the purchase of the Bond (Exhibit “A”).
NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF
RUSSELL COUNTY:
1, The Authority hereby agrees to the issuance of Bonds in an amount not to exceed
$6,255,000.00, upon terms and conditions mutually agreed to in the financing proposal of First Bank &
Trust Company (Exhibit “A"). Luther E, McFaddin, Jr., Executive Director is authorized to execute the
financing proposal and deliver same to First Bank & Trust Company on behalf of the Authority.
2 The Bonds shall be designated as “Qualified Tax-Exempt Obligations” for purposes of
Section 265(b) of the Code. Neither the Authority nor any “subordinate entities” within the meaning of
Section 265(b) of the Code has issued any tax-exempt obligations not including private activity bonds for
entities other than organizations described in Section 501©(3) of the Code during calendar year 2023,
and the reasonable anticipated amount of tax-exempt obligations not including private activity bonds
for entities other than organizations described in Section 501©(3) of the Code which will be issued by
the Authority and all “subordinate entities” thereof during calendar year 2023 will not exceed
$10,000,000.00. The Authority will not designate more than $10,000,000.00 of qui
obligations pursuant to Section 265(b) during the calendar year 2023.
ied tax-exempt

The execution and delivery, recordation and performance, as appropriate by the
Authority of the Basic Documents are authorized. The Director of the Authority and Secretary of the
Authority are authorized and directed to execute on behalf ot the Authority the Basic Documents and
any other documents required by Bond Counsel and First Bank & Trust Company, and, if required, the
Clerk of the Authority is authorized and directed to affix or to cause to be affixed the seal of the
Authority to the Basic Documents and other documents and to attest such seal. Each officer or agent of
the Authority is authorized to execute and deliver on behalf of the Authority such instruments,
documents or certificates, and to do and perform such things and acts, as they shall deem necessary or
appropriate to carry out the transactions authorized by this Resolution or contemplated by the Basic
documents, and all of the foregoing, previously done or performed by such officers or agents of the
Authority, are in all respects approved, ratified and confirmed.

4, Nothing in this Resolution, the Basic Documents or other documents necessary for the
closing shall be deemed a lending of the credit or constitute a debt of the Commonwealth of Vi
the Authority or the County, and nothing herein contained is or shall be deemed to be a pledge of the
faith and credit or the taxing power of the Commonwealth of Virginia or the County.

This resolution shall take effect immediately upon its adoption.

DATED: May 1, 2023.
MEMBER AYE NAY ABSENT
HARRY FERGUSON xX —
TONY DODI x —
DONNIE CHRISTIAN _ _ x
DEANNA JACKSON xX —
CARLTON ELLIOTT x —
RICHARD LOCKRIDGE x —
JOHN STAMPER xX —
JARRED BLASS _ _ x
RON BLANKENSHIP = —
CERTIFICATE
‘The undersigned Clerk of the Industrial Development Authority of Russell County,
Virginia, certifies that the foregoing is a true, correct and complete copy of a Resolution adopted by the
Affirmative vote of a majority of the industrial Development Authority present at
‘a public meeting held May 1, 2023, at which meeting a quorum was present and acting throughout.
Dated: May 1, 2023,
Carlton itt,
Clerk, industrial Development Authority
of Russell County, Virginia
ADJOURNMENT
Upon motion made by Tony Dodi, second by John Stamper, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 6:54 PM.
The Vote was:
Aye: C. Elliott, T. Dodi, H. Ferguson, D. Jackson, J. Stamper, R. Blankenship
Nay: None
Absent: J. Glass, D, Christian
Shiloh Lyttle, DMO.
‘Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] VIRGINIAN
Russell County Tourism BOS Report May 2023
Upcoming Events
June 2" ~3*: Clinch River Days
June 3"; Sam Whited Music Convention
June 9*-10": Cedar Fest
July 1% Honaker Independence Day Celebration
July 3°: Cleveland 4° of July
July 4"; Lebanon Independence Day
July 7" — 8%: PBR Rodeo
July 28" — 29%; Big Rig Showdown
August 12": Beach Party
September 4% — 9: Russell County Fair & Horse Show
September 23": Heritage Festival
September 30": VetFest
October 21": Library (LVA) on the Road
October 31°: Haunting on Main
December 9": Chri
mas Bike Night
Scholarship Awarded
1 am pleased and honored to have had the opportunity to present the 2023-2024 Scholarship
Award to Tyler McNulty from Honaker High School on May 7%, 2023.
Dante Coal Mine Memorial
‘The DCA hosted a wonderful dedication to the miners who lost their lives in the Clinchfield Coal
Mine Disaster and all those who lost their lives and dedicated their lives.
Shiloh Lyttle, DMO.
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728
Email: [email protected]
COUNTY
VIRGINIA)
AGHTA Show — Cleveland Horse Show.
Spring Shoot Out had a fantastic turnout with their first show of the year. I am excited to see all
the future shows this year, and we will be working on some promotions for the Cleveland Horse
Show ring.
Cedar Fest ~ Town of Lebanon
Thave been working closely with Shane Farmer in the Parks and Recreation Department to
develop a Facebook Page for the event and an interactive poster. I am also happy to share that the
event received the Special Event & Festival Grant through VTC.
Event Set-up
We will be set up at the Clinch River Days Festival, Cedar Fest — partnering with the Town of
Lebanon booth. I will also be attending the AGHTA Horse Show this month, as well.
Russell County Food Truck Pat
Tam pleased to inform the committee that the Tourism Department has been approved by the
Russell County IDA for a Food Truck Park at The Russell Sewing Factory adjacent parking lot. I
have begun working on the production of this project, although we will have to wait for the
opening until we can communicate with the IDA on the legality of the project. Since this
property is actively on the market through the IDA, we must agree that once/and if the property
is sold, we will have to vacate the property. Which I do not believe would be a problem, and if
there are any concems, please feel free to reach out to me,
‘The current logo for the Food Truck Park.
Shiloh Lyttle, DMO
Tourism Coordinator
276)344-8504
Cell Phone: (276)880-5728 COUNTY
[email protected] VIRGINIA
Blue Ridge Outdoors Ads & Advertorial
Road Trip Edition July
1/2 Page Advertorial + E-News Ad
Adventure Towns Edi
n November:
4 Page Advertorial + E-News Ad
Website Development
Lam currently working on transferring and redeveloping our current webpage. Unfortunately,
since we had to transfer the website from Sitelio to Wix the transfer period for the domain is 15
days. Therefore, our website will be down for a total of 15 days. Although, this time will give me
plenty of time to get the webpage developed.
Webpage
Page Visits Increased — averaging 301 visitors up from 153,
Session Time — 3 minutes.
Virginia — 294
Reaching Other States including (Maryland, Georgia, and Washington)
International — Ui
-d Kingdom, France, & Canada
New vs. Returning Visitors
96% - New
4% - Returning
Social Media & Webpage
Started a Pinterest Account
Facebook Data (within the past month)
People Reached ~ increased to 30k from 13,150.
Page Visits — 1,333
Shiloh Lyttle, DMO
Tourism Coordinator
Office Phone: (276)344-8504
Cell Phone: (276)880-5728 COUNTY
Email: [email protected] VIRGINIA
Post Engagements — increased to 8,860 from 2,837.
Page Followers — 122 NEW FOLLOWERS from 39 new followers
Historical Subcommittee Meeting ~ May 15®: We just had a historic subcommittee meeting this
past Monday. It was very successful, and we have set a date for the Heritage Festival at the Old
Russell County Courthouse for September 23%. If you are interested in helping with the planning
of this event, feel free to reach out to Dustin Blackson (Historic Subcommittee Chairperson) or
me.
‘VA250 ~I will be scheduling a VA250 meeting for Russell County in the upcoming weeks,
please keep an eye out for a doodle poll with possible times, thank you!
CRVI Meeting
The Clinch River Valley Initiative will be having a networking and partnership meeting at the
Lyric Theater in St. Paul, Virginia on June 6°, 2023.

Also please see the project timeline curently being working as well as running social media,
meeting with local business owners, and other community officials & organizations. *

Russell County Planning Commission
April 17, 2023
The Russell County Planning Commission met on Monday, April 17, 2023 in the conference
room of the Board of Supervisors at the Russell County Government Center, 137 Highland
Drive, Lebanon VA.
Members Present Members Absent Others Present
Mark Mitchell Philip Addington
Oris Christian Keith Ray
Charlie Edmonds
John Mason
Ernie McFaddin
Jack Compton
Chairman Mark Mitchell called the meeting to order at 6:30 p.m.
Invocation and Pledge of Allegiance given.
Agenda approved. Motion by, Oris Christian seconded by Charlie Edmonds, motion passed
unanimously.
March 20, 2023 Meeting minutes approved as amended. Motion by Charlie Edmonds,
seconded by Oris Christian, motion passed unanimously.
New Business
Plat from the Town of Honaker was reviewed and found acceptable by the board. A plat from
Chris Dale was reviewed and the board requested verification that the splits shown on the plat
have been recorded as shown.
Review of Plats
Plats for the months of March and April were reviewed. Transactions dated March 21, 2023
through April 17, 2023. The plat from Mr. Chris Dale will be reviewed at the next planning
commission meeting. All other plats presented were approved.
Other Business
Secretary Ernie McFaddin updated the board on IDA projects.
Meeting adjourned, Motion by Charlie Edmonds, seconded by, Oris Christian the motion
passed unanimously.
Attest
Ernie McFaddin, Secretary
RUSSELL COUNTY PLANNING COMMISSION
MARCH 21, 2023- APRIL 17, 2023
. Eric W Fritts & Sandra L. Frittz 3.496 AC, 3.502 AC, 2.765
AC Family division White DR (had previously been
approved but a map number was corrected for this
survey)
. Glenn & Dorothy Hubbard 1.309 AC to family member
Remaining acreage 66.661 AC Family division Swords
Creek RD
. Donald Lynn Gray Estate .75 AC Remaining acreage 27.25
AC Single Division Morning Star Circle
. Morris Miller to Karen Miller Sokol 18.84 AC & Sharon
Miller Wicker 43.81 AC Family division Hubbardtown RD
. Donald Price .792 AC & 1.958 AC Boundary line
adjustment Corn Valley RD
. Patty Ann Carter 2.42 AC Boundary Survey Fork Ridge RD
RUSSELL COUNTY CONFERENCE CENTER
May 1, 2023
The following is a lst of the Russell County Conference Genter events for the month of May.
Date Event Event Type Space
05/01/23 Public Service Week Breakfast VDOT Lebanon Individual Full
Residency Event $145
Lois Woods
05/05/23 Lebanon High School Prom Individual Full
Judy Jesse Event $125
05/06/23 Lebanon High School Prom Individual Full
Judy Jesse Event $135
05/09/23 Clinch Valley Community Action Rock-A-Thon Community Full
‘Susan White Event $0
05/11/23 Toys For Tots Bingo Community Full
Becky Robinette Event $125
05113123 Republican Primary Community Full
Tara Dye Event $125
Date Event Event Type Space
05/15/23 ANGD First Responder Training Individual Half
Punkie Louthern Event $135
05/16/23 Russell County Tax Sale Community Full
Alicia MeGlothlin Event $0
os/17123 Strong ACC Regional: Partners Meeting Individual Full
Heather Logan Event $240
05/1923 Mighty Warriors Special Needs Baseball Bingo Community Full
‘Andrea McClanahan Event $125
05/20/23 Castlewood Christian School Prom Individual Full
Shanna Cook Event $125
05/25/23 Russell County Drug Court Individual Full
Missy Carter Event $0
08/2728 Robinson Family Reunion Individual Full
Tamara Plaster Event $205

$375.00

Final Total = $ 1,495.00
THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA,
RESTAURANT IN LEBANON VIRGINIA ON MAY STH 2023. NOTICE MEETING TIME HAS BEEN
CHANGED BACK TO 6:00 PM.
MEMBERS & GUEST PRESENT.
GARY DOTSON EUGENE FERGUSON BARBARACOX HENRY STINSON LINDA CROSS
CARL RHEA MIKE OQUINN HENRY KINCER — BILL WATSON
GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA
1-GUARD RAILS REPLACED AS DAMAGED
2-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE DOWN IN SUBV.
3-RT. 19 N VALREO CROSS OVER GUARD RAIL END DAMAGED
A-RT 58 WEST DAMAGED GUARD RAIL AT MILE MARKER 61 CROSSOVER
5-COPPER RIDGE NEEDS A GUARD RAIL PLACED IN A CURVE NEAR HOUSE 2290
6-RT. 58 W AT QUARRY ROAD GUARD RAIL EXTENSIVE DAMAGE
7-RT. 19 N WAL-MART ENTERANCE GUARD RAIL DAMAGED
8-RT 58 WEST NEAR MILE MARKER 68.8 HONAKER CHURCH GUARD RAIL DAMAGED
9-RT 19/80 INTERSECTION GUARD RAIL DAMAGED
10-RT 58 WEST AT HAWKINS MILL GUARD RAIL
11-RT 58 WEST GUARD RAIL DAMAGED NEAR MILE MARKER 62.6 IN A STEEPE CURVE
12- RT- 58 EAST GUARD RAIL DAMAGED NEAR MILE MARKER 62.6
13-RT 58 EAST SEVERAL SECTION OF GUARD RAIL DAMAGED NEAR TRASH SITE
14-RT RT 58 W/683 MEMORIAL DRIVE SIGN POST DAMAGED AT THE INTERSECTION
15- RT 19 S CROSSOVER AN END CAP MISSING CAUSED BY AN ACCIDENT
16-RT 58 WEST MILE MARKER 68.8 ACROSS FROM HONAKER CHAPEL GUARD RAIL DAMAGED
17-RT 58 WEST NEAR MILE MARKER 71.8 TREE FELL DAMAGING GUARD RAIL
ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN
SHOULDER REPAIR AND POT HOLE
1-RT 615 GRAVEL LICK BETWEEN GOLF ENTRANCE AND THE OLD TRASH DUMP ROAD SINKING
WILL PATCH WHEN ASPHALT IS AVAILABLE
2-RT 58 WEST AND EAST AT THE TRUIST BANK AREA DITCH PARTIALLY PLUGGED CAUSING
WATER TO BACKUP THUS FLOWING ONTO THE ROAD
3- RT 67 1/8 MILE FROM TAZWEELL COUNTY LINE SHOULDER BREAKING OFF
4-RT 19/80 NORTH BOUND ROAD HAS A LARGE DIP AT THE TURN OFF
5-RT 615 FIRST HOUSE ON DINSMORE HILL PAST GOLG COURSE POT HOLES
6-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND
BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE
REMOVED. REMOVAL PENDING NEW CONTRACTOR
7-RT-623 BOSTIC HOLLOW OFF MILLER CREEK ROAD BREAKING OFF AT A DRAIN PIPE IN A.
CURVE
8-RT 613 MOCCASIN VALLEY NEAR HOUSE 3951 ROAD BREAKING OFF. DEFLECTOR AND
DELINATORS HAVE BEEN INSTALLED. WILL RIP RAP DITCH
9-RT 67 NEAR E, DILLION WATER STANDS IN ROAD DURING RAINS POSIBLE FIX IS TO CUT A
WINDOW IN THE SHOULDER OR EMIMATE BERM
10-RT 67 DYE HILL A 40 FEET SECTION OF ROAD SINKING
14-RT 661 CLEVELAND ARTRIP BRIDGE GUARD RAIL BEING WASHED OUT NEAR CAMPBELL
KISER
12- RT 949 /191 INTERSECTION TWO LARGE POT HOLES
13-RT 637 JUST BEFORE OLD SKATING RINK LARGE POT HOLES
14-RT 19 NORTH NEAR SOULS HARBOR CHURCH ROAD SINKING, WILL MILL AND RESURFACE
15-RT 727 SCENIC GARDEN ROAD WATER LINE CROSSING THE ROAD HAS SUNK DOWN
16-RT 614 AT THE BLUFF NEEDS LINES PAINTED AND DEFLECTORS ROAD OFTEN FOGGY OR ICY
17-RT- 19 N CURVE NEAR FIELDS TRAILOR PARK WAS PREVIOUSLY APPROVED TO BE TAKEN.
OUT. LATE 2025 THE CURVE WILL NOT BE TAKEN OUT BUT ADJUSTED
18-RT 58 W NEAR MILE MARKER 62.6 BUZZARDS ROOST THE STEEP CURVE NEEDS ATTENTION
CHEVRONS ARE IN PLACE. POSSIBLE IMPROVEMENTS WOULD BE FLASHING CHEVRONS. OVER
THE PAST SEVERAL WRECKS HAVE HAPPENED AT THIS SITE
19-RT-640 NEEDS TWO CURVES SCALED BACK FIRST ONE APPROXIMATELY 1 % MILE FROM RT.
82 NEAR A WEEPING WILLOW ACROSS FROM TOMMY BREEDING HOUSE
20-CARTERTON % MILE EAST OF CLINCH RIVER BRIDGE FOR APPROXIMATELY ONE MILE NEEDS.
TO BE RESURFACED
21RT 82 CLEVELAND ROAD NEEDS REFELECTOR ON DOWN THE MOUNTAIN GUARD RAILS.
22-RT 19 S NEAR NOLAN STEVENS AT THE CROSS OVER ROAD HOLDING WATER
23-RT- 740 COPPER ROAD ENTIRE ROAD NEEDS TO BE RESURFACED, WILL REPAIR WORSE
SPOTS
24-RT- 657 GREEN VALLEY NEAR SHAW ST. ROAD SINKING DUE TO WATER LINE CROSSING THE
ROAD
25-RT 662 ROAD NEEDS WIDENED FROM ROUTE 80 TO SMOOCH BRANCH
26-RT 662 3 MILE FROM ROUTE 80 DRAIN PIPE PLUGGED
SCHOOL BUS SAFETY AND OTHER CONCERNS
1- RT 611 JOHNSON SETTLEMENT REQUEST SPEED LIMIT SIGNS COUNTY NEEDS TO REQUEST A
STUDY
ATEMS REPORTED CORRECTED
1-RT 58 WEST THE DITCH HAS BEEN PARTICALLY PULLED BUT DITCH HAS HIGH SPOTS ON
BOTH SIDES OF RT 58 ACROSS FRON TRUIST BANK CAUSING WATER TO DAM UP SEE # 2,
SHOULDER REPAIR
2-RT 604 MOLLS CR. HANGING TREE LIMBS HAVE BEEN TRIMMED
3-RT 67 SHOULDER RAPAIRED ABOVE THE BOLCK CHURCH
4-RT 657/660 ROAD BROKE OFF NEAR ROLLING MEADOWS REPAIRED
5-RT-641 POT HOLES REPAIRED
6-RT 82 ON RIVER TERRACE ROAD PLUGGED DRAIN PIPE REPAIRED
7-RT 67 SOUTH SHOULDER REPAIRED NEAR GARDENER
8-RT 645 NEAR NASH’S FORD BRIDGE POT HOLES REPAIRED
9-SMOOTHS BRANCH BROKEN PAVEMENT REPAIRED
10-RT 676 CLINCH MTN. ROAD SINKING REPAIRED
11-RT 745 SHOTGUN HOLLOW POT HOLE REPAIRED NEAR INTERSECTION
12-RT 676 LARGE POT HOLE REPAIRED NEAR HANK FIELDS
FUTURE SUGGESTED MAJOR SAFETY PROJECTS
1-RT 627 DANTE SAWMILL HOLLOW ROAD NARROWS TO ONE LANE NEEDS TO BE WIDENED
JUST ACROSS THE RR TRACKS. AT THE CULVERT
2-Rt. 80 FROM THE DOUBLES TO RT.19 NEEDS A PASSING LANE INSTALLED. SMART SCALE
PROJECT. NEEDS TO BE INITIATED BY THE COUNTY
3-ARTRIP RD. % MILE FROM CLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF TO WIDEN
ROADWAY, WILL REVIEW WITH RESIDENCY TWO DIFFERENT PROPERTY OWNERS
4-RT 667 CENTURY FARM RD. FIRST INTERSECTION NEEDS TO BE WIDENED HAVE HAD
SEVERAL WRECKS POSSIBLE REVENUE SHARING PROJECT
5-RT 651 HUBBARD TOWN ROAD INTERSECTION ONTO NEW GARDEN ROAD NEEDS TO BE
WIDENED A BLIND SPOT IN THE CURVE. TWO CRASHES IN THE LAST TWO YEARS POSSIBIBLY
SCALE BACK THE BANK
6-RT 684 OFF ROUTE 65 ROAD NEEDS TO BE WIDENED ESPECIALLY ON THE LOWER END UP TO.
THE CHURCH
UNDERLINED AND BOLD COMMENTS FROM HENRY KINCER
COMMISSION MEMBER INFORMATION
BARBARA COX 971 1502 JOHNNY JESSEE 701 6780
LINDA CROSS 794 7618 TIM LOVELACE 971 0367
GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492
EUGENE FERGUSON 210 8504 MIKE O’QUINN 701 7086
CARL RHEA 254 3810 HENRY STINSON 873 4905.
HENRY KINCER 889 7601 BILL WATSON 794 1021
NEXT MEETING WILL BE JUNE 13TH 2023 WE THANK ALL WHO ARE INVOLVED IN KEEPING
OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION
SAFETY IS A COMMITMENT! II III!!! PREPARED BY GARY DOTSON
Presentations.pdf
Meeting: 6/5/23      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 6/5/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

Reports1.pdf
Meeting: 6/5/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

Reports1.pdf
Meeting: 6/5/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 6/5/23         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):