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2022-02-07 17 00-Russell BOS-Regular Meeting-Packet

Document Date: February 7, 2022 Document: 2022-02-07_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda                        Board of Supervisors         February 7, 2022
(Revised 2/7/2022)


Russell County Page 1


RUSSELL COUNTY


BOARD OF SUPERVISOR’S MEETING


AGENDA – FEBRUARY 7, 2022


BOS Board Room                  Regular Meeting               5:00 PM


Russell County Governmental Center
Lebanon, Virginia 24266


CALL TO ORDER & ROLL CALL – Clerk of the Board


EXECUTIVE SESSION (CLOSED) – Legal Matters – RC Industrial Development Authority (IDA)
concerning a potential business locating at the Moss III Property, Project Jonah Ordinance
and Interjurisdictional Agreement, and RC Employee Insurance Retirement Program.

(Executive Session is closed to the public.  Citizens are welcome to attend and wait in the boardroom until Executive Session is complete.)


INVOCATION


PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA


APPROVAL OF AGENDA


PUBLIC HEARING


    

  1. 

    Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC.
    
in Russell County and Tazewell County, Virginia.
    

    2. 

  2. 

    Project Jonah Interjurisdictional Agreement
    

    3. 

  3. 

    Paul Inskeep – Project Jonah Engineer
    

    4. 



Agenda Board of Supervisors February 7, 2022
(Revised 2/7/2022)


RUSSELL COUNTY


BOARD OF SUPERVISOR’S MEETING
AGENDA - FEBRUARY 7, 2022


BOS Board Room Regular Meeting 5:00 PM


Russell County Governmental Center
Lebanon, Virginia 24266


CALL TO ORDER & ROLL CALL - Clerk of the Board
EXECUTIVE SESSION (CLOSED) — Legal Matters — RC Industrial Development Authority (IDA)


concerning a potential business locating at the Moss Ill Property, Project Jonah Ordinance


and Interjurisdictional Agreement, and RC Employee Insurance Retirement Program.
(Executive Session is closed to the public. Citizens are welcome to attend and wait in the boardroom until Executive Session is complete.)


INVOCATION
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
APPROVAL OF AGENDA
PUBLIC HEARING


    

  1. 

    Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC.
in Russell County and Tazewell County, Virginia.
    

    2. 

  2. 

    Project Jonah Interjurisdictional Agreement
    

    3. 

  3. 

    Paul Inskeep — Project Jonah Engineer
    

    4. 



Russell County Page 1


Agenda                        Board of Supervisors         February 7, 2022
(Revised 2/7/2022)


Russell County Page 2


NEW BUSINESS


    

  1. Approval of Minutes.  Consider approval of the minutes of the
    
following meeting of the Russell County Board of Supervisors….……………A-1
    2. 



a. Unapproved minutes of January 3, 2022
b. Unapproved minutes of February 2, 2022


    

  1. Approval of Expenditures. Consider approval of expenditures presented
    2. 



for payment………………………………………………………………………………A-2


    

  1. Committee Appointments for Board Consideration………………………………A-3
    2. 



RC Planning Commission


Scott McGlothlin (Resigned)      4 Year-Term         March 5, 2022


CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)


CONSTITUTIONAL OFFICER REPORTS AND REQUESTS


COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………B-1


    

  1. 

    Noise Ordinance
    

    2. 

  2. 

    RC Employee Insurance Retirement Program
    

    3. 

  3. 

    An Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virginia.
    

    4. 

  4. 

    Project Jonah Interjurisdictional Agreement
    

    5. 



COUNTY ADMINISTRATOR REPORTS AND REQUESTS


REPORTS


    

  1. 

    2022 VACo & Virginia Rural Center Rural Caucus Reception………………….C-1
    

    2. 

  2. 

    Dr. Gregory Brown’s Resignation for the Local College Board…………………C-2
    

    3. 



Agenda Board of Supervisors February 7, 2022
(Revised 2/7/2022)


NEW BUSINESS


    

  1. Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors…
    2. 



a. Unapproved minutes of January 3, 2022
b. Unapproved minutes of February 2, 2022


    

  1. 

    Approval of Expenditures. Consider approval of expenditures presented
for payment…
    

    2. 

  2. 

    Committee Appointments for Board Consideration
RC Planning Commission
Scott McGlothlin (Resigned) 4 Year-Term — March 5, 2022
CITIZEN’S COMMENT PERIOD (Limited to 3 Minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS…
    

    3. 

  3. 

    Noise Ordinance
    

    4. 

  4. 

    RC Employee Insurance Retirement Program
    

    5. 

  5. 

    An Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virgini:
    

    6. 

  6. 

    Project Jonah Interjurisdictional Agreement
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS
    

    7. 

  7. 

    2022 VACo & Virginia Rural Center Rural Caucus Reception…
    

    8. 

  8. 

    Dr. Gregory Brown’s Resignation for the Local College Board…
    

    9. 



Russell County Page 2


Agenda                        Board of Supervisors         February 7, 2022
(Revised 2/7/2022)


Russell County Page 3


REQUESTS


    

  1. VDOT Resolution for Highway System Changes Resulting from the
    2. 



Construction of VDOT Project 1056-083-R30, N501, Route 1056, Windy

Hill Lane……………………………………………….……………………………………C-3


    

  1. 

    VDH and RC Agreement for Funding and Services of the Russell County
    
Health………………………………………………………………………………………C-4
    

    2. 

  2. 

    Robinson, Farmer, Cox Associates, PPLC Proposal for Central Services
    
Cost Allocation Plan…………………………………………………………………….C-5
    

    3. 

  3. 

    VDOT Grant – Community of Dante Depot Restoration……………………………C-6
    

    4. 

  4. 

    DCJS Local Law Enforcement Block (LOLE) Grant Program……………………C-7
    

    5. 

  5. 

    RC Disposal Truck Surplus and Sale…………………………………………………C-8
    

    6. 

  6. 

    RC Disposal Truck Purchase………………………………………………………….C-9
    

    7. 

  7. 

    VA Department of Energy Dante Area Community Redevelopment Project…C-10
    

    8. 



BOARD DISCUSSIONS & REMINDERS


ADJOURNMENT


COUNTY AGENCY / BOARD REPORTS:


• Treasurer’s Report ………………………………………………………………………D
• RC IDA …………………………………………………………………………………….E
• RC PSA …………………………………………………………………………………… F
• Castlewood W&S …………………………………………………………………………G
• RC Tourism……………………………………………………………………………….H
• RC Planning Commission ………………………………………………………………I
• Conference Center………………………………………………………………………J
• RC Fitness Center……………………………………………………………………….K
• RC Transportation & Safety……………………………………………………………L
• RC Cannery Reports…………………………………………………………………….M
• RC Building Inspector……………………………………………………………………N
• RC Litter Report………………………………………………………………………….O


Agenda Board of Supervisors February 7, 2022
(Revised 2/7/2022)


REQUESTS


    

  1. VDOT Resolution for Highway System Changes Resulting from the
Construction of VDOT Project 1056-083-R30, N501, Route 1056, Windy
Hill Lane…
    2. 



es of the Russell County


4, VDH and RC Agreement for Funding and Ser
Health.


    

  1. 

    Robinson, Farmer, Cox Associates, PPLC Proposal for Central Services
Cost Allocation Plan.
    

    2. 

  2. 

    VDOT Grant - Community of Dante Depot Restoration…
    

    3. 

  3. 

    DCJS Local Law Enforcement Block (LOLE) Grant Program
    

    4. 

  4. 

    RC Disposal Truck Surplus and Sale…
    

    5. 

  5. 

    RC Disposal Truck Purchase
10.VA Department of Energy Dante Area Community Redevelopment Project…C-10
BOARD DISCUSSIONS & REMINDERS
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
    

    6. 



Treasurer’s Repott…
RC IDA.
RC PSA
Castlewood W&S
RC Tourism…
RC Planning Commission .
Conference Center.
RC Fitness Cente!
RC Transportation & Safety.
RC Cannery Reports.
RC Building Inspecto
RC Litter Report…


Russell County Page 3


CLOSED SESSION


Motion made by , second by and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A)(5)(7)(8) – Legal Discussions with the RC Industrial Development
Authority (IDA) concerning a potential business locating at the Moss III Property, Project
Jonah Ordinance and Interjurisdictional Agreement, and RC Employee Insurance
Retirement Program.


The vote was:
Aye:

Nay:


CERTIFICATION OF CLOSED SESSION


Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.


Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.


Are there any Supervisors who believe a departure has taken place?


Seeing none, if you agree that the matters heard, discussed, or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.


Tim Lovelace -


Lou Ann Wallace -


Carl Rhea -


Steve Breeding -


David Eaton -


Rebecca Dye -


Oris Christian -


APPROVAL TO RETURN TO REGULAR SESSION


Motion made by , second by and duly approved by
the Board of Supervisors to return to regular session.


The vote was:
Aye:

Nay:


CLOSED SESSION


Motion made by. , second by, and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A)(5)(7)(8) — Legal Discussions with the RC Industrial Development
Authority (IDA) concerning a potential business locating at the Moss Ill Property, Project
Jonah Ordinance and Interjurisdictional Agreement, and RC Employee Insurance
Retirement Program.


The vote was:
Aye
Nay:


CERTIFICATION OF CLOSED SESSION


Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.


Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (Ii) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.


Are there any Supervisors who believe a departure has taken place?


Seeing none, if you agree that the matters heard, discussed, or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.


Tim Lovelace -
Lou Ann Wallace -
Carl Rhea -
Steve Breeding -
David Eaton -
Rebecca Dye -
Oris Christian -
APPROVAL TO RETURN TO REGULAR SESSION


Motion made by , Second by. and duly approved by
the Board of Supervisors to return to regular session.


The vote was:
Aye:
Nay:


Russell County Government Center


137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us


Board of Supervisors                      Action Item


137 Highland Drive                             Presenters - Chairperson
Lebanon, VA 24266


     Meeting: 2/7/22     6:00 PM 



Public Hearing


    

  1. 

    Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC.
    
in Russell County and Tazewell County, Virginia.
    

    2. 

  2. 

    Project Jonah Interjurisdictional Agreement
    

    3. 



Staff Recommendation:


Board Discretion.


Suggested Motion:


Board Discretion.


ATTACHMENTS:
• Various


Board of Supervisors Action Item
137 Highland Drive Presenters - Chairperson
Lebanon, VA 24266


Meeting: 2/7/22 6:00 PM


Public Hearing


    

  1. 

    Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC.
in Russell County and Tazewell County, Virginia.
    

    2. 

  2. 

    Project Jonah Interjurisdictional Agreement
    

    3. 



Staff Recommendation:
Board Discretion.
Suggested Motion:
Board Discretion.


ATTACHMENTS:


    

  • Various
    • 



Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


NOTICE OF PUBLIC HEARING


AN ORDINANCE TO PERMIT RUSSELL AND TAZEWELL COUNTY BUILDING
INSPECTION OFFICIALS AND RUSSELL AND TAZEWELL COUNTY EROSION


AND SEDIMENT CONTROL INSPECTION OFFICIALS TO MUTUALLY PERFORM
INSPECTIONS UPON PROPERTY OWNED BY PURE SALMON VIRGINIA, LLC IN


RUSSELL COUNTY AND TAZEWELL COUNTY, VIRGINIA


PLEASE TAKE NOTICE that the Board of Supervisors of Russell County,
Virginia, will conduct a public hearing on February 7, 2022 at 6:00 PM, or as soon
thereafter as may be practical, at the Russell County Government Center, located at
137 Highland Drive, Lebanon, Virginia 24266, and hereby gives its intent to adopt An
Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virginia.


Pursuant to Section 36-105 of the Code of Virginia (1950), as amended, Russell
County, Virginia and Tazewell County, Virginia are entitled to implement inspection
activities pertaining to industrial building inspections.  Further, pursuant to Section 62.1-
44.15:58 of the Code of Virginia (1950), as amended, Russell County, Virginia and
Tazewell County, Virginia, each being Virginia Erosion and Sediment Control Program
(VESCP) authorities have the authority to enter into agreements with adjacent
jurisdictions to assist with enforcement of the Virginia Erosion and Sediment Control
Act.  However, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as
amended, for Russell County, Virginia and Tazewell County, Virginia to mutually share
the enforcement powers of industrial building inspections and erosion and sediment
control inspections, an Ordinance must be adopted by the Boards of Supervisors of
Russell County, Virginia and Tazewell County, Virginia


All persons wishing to comment on the Ordinance are hereby invited to attend
and state their views thereon.  In compliance with the Americans with Disabilities Act, if
special assistance is needed to participate in a meeting of the Board of Supervisors,
please contact the County Administrator’s Office by telephone at (276) 889-8000, by
facsimile at (276) 889-8011, or by email at [email protected].  The
Ordinance can also be reviewed on the County’s Website at Russell County, VA | Official
Website (russellcountyva.us).  A notification of five (5) working days before the meeting will
enable the County Administrator’s Office to make reasonable arrangements to ensure
accessibility to the meeting.


A complete copy of the Ordinance is posted on the Russell County Circuit Court’s
bulletin board on the second floor of the Russell County Courthouse, located at 53 East
Main Street, Lebanon, Virginia 24266.  A complete copy of the Ordinance is also on file
in the office of the County Administrator, located at 137 Highland Drive, Lebanon,

Virginia 24266.


By Order of the Board of Supervisors of Russell County, Virginia
By: Lonzo Lester, Russell County Administrator


https://www.russellcountyva.us/
https://www.russellcountyva.us/
NOTICE OF PUBLIC HEARING


AN ORDINANCE TO PERMIT RUSSELL AND TAZEWELL COUNTY BUILDING
INSPECTION OFFICIALS AND RUSSELL AND TAZEWELL COUNTY EROSION
AND SEDIMENT CONTROL INSPECTION OFFICIALS TO MUTUALLY PERFORM
INSPECTIONS UPON PROPERTY OWNED BY PURE SALMON VIRGINIA, LLC IN
RUSSELL COUNTY AND TAZEWELL COUNTY, VIRGINIA


PLEASE TAKE NOTICE that the Board of Supervisors of Russell County,
Virginia, will conduct a public hearing on February 7, 2022 at 6:00 PM, or as soon
thereafter as may be practical, at the Russell County Government Center, located at
137 Highland Drive, Lebanon, Virginia 24266, and hereby gives its intent to adopt An
Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virginia.


Pursuant to Section 36-105 of the Code of Virginia (1950), as amended, Russell
County, Virginia and Tazewell County, Virginia are entitled to implement inspection
activities pertaining to industrial building inspections. Further, pursuant to Section 62.1-
44.15:58 of the Code of Virginia (1950), as amended, Russell County, Virginia and
Tazewell County, Virginia, each being Virginia Erosion and Sediment Control Program
(VESCP) authorities have the authority to enter into agreements with adjacent
jurisdictions to assist with enforcement of the Virginia Erosion and Sediment Control
Act. However, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as
amended, for Russell County, Virginia and Tazewell County, Virginia to mutually share
the enforcement powers of industrial building inspections and erosion and sediment
control inspections, an Ordinance must be adopted by the Boards of Supervisors of
Russell County, Virginia and Tazewell County, Virginia


All persons wishing to comment on the Ordinance are hereby invited to attend
and state their views thereon. In compliance with the Americans with Disabilities Act, if
special assistance is needed to participate in a meeting of the Board of Supervisors,
please contact the County Administrator’s Office by telephone at (276) 889-8000, by
facsimile at (276) 889-8011, or by email at [email protected]. The
Ordinance can also be reviewed on the County’s Website at Russell County, VA | Official
Website (russellcountyva.us). A notification of five (5) working days before the meeting will
enable the County Administrator’s Office to make reasonable arrangements to ensure
accessibility to the meeting.


A complete copy of the Ordinance is posted on the Russell County Circuit Court’s
bulletin board on the second floor of the Russell County Courthouse, located at 53 East
Main Street, Lebanon, Virginia 24266. A complete copy of the Ordinance is also on file
in the office of the County Administrator, located at 137 Highland Drive, Lebanon,
Virginia 24266.


By Order of the Board of Supervisors of Russell County, Virginia
By: Lonzo Lester, Russell County Administrator


AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA
HELD AT THE COUNTY GOVERNMENT CENTER, LOCATED AT 137 HIGHLAND DRIVE, LEBANON,
VIRGINIA 24266, ON THE 7TH DAY OF FEBRUARY, 2022, FOLLOWING A PUBLIC HEARING
BEFORE THE BOARD HELD ON THE 7TH DAY OF FEBRUARY, 2022, UPON NOTICE TO THE
PUBLIC BY PUBLICATION IN A NEWSPAPER OF GENERAL CIRCULATION IN RUSSELL COUNTY,
THE FOLLOWING ORDINANCE WAS ADOPTED, FOLLOWING PUBLIC HEARING, A MOTION, AND
SECOND:


Date: February 7, 2022


AN ORDINANCE TO PERMIT RUSSELL AND TAZEWELL COUNTY BUILDING
INSPECTION OFFICIALS AND RUSSELL AND TAZEWELL COUNTY EROSION


AND SEDIMENT CONTROL INSPECTION OFFICIALS TO MUTUALLY PERFORM
INSPECTIONS UPON PROPERTY OWNED BY PURE SALMON VIRGINIA, LLC IN


RUSSELL COUNTY AND TAZEWELL COUNTY, VIRGINIA


WHEREAS, Pure Salmon Virginia, LLC is a limited liability corporation


sponsoring a private business initiative to create multiple aquaculture facilities in


Tazewell County, Virginia and Russell County, Virginia for the growth, harvesting, and


processing of salmon on a commercial scale heretofore not accomplished in the United


States, including facilities ranging from fish hatcheries, to facilities for growing fish, to


facilities for processing and packaging fish for wholesale, to facilities for


commercialization of fish by-products.


WHEREAS, in the construction of said aquaculture facilities, Project Jonah will


conduct significant land-disturbing activities, which will displace greater than one million


cubic yards (1,000,000 yd3.) of soil;


WHEREAS, land-disturbing activities that displace greater than ten thousand


square feet (10,000 ft2.) of soil require erosion and sediment control permits, pursuant


to Section 62.1-44.15:51 et seq. of the Code of Virginia (1950), as amended;


AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA
HELD AT THE COUNTY GOVERNMENT CENTER, LOCATED AT 137 HIGHLAND DRIVE, LEBANON,
VIRGINIA 24266, ON THE 7TH DAY OF FEBRUARY, 2022, FOLLOWING A PUBLIC HEARING
BEFORE THE BOARD HELD ON THE 7TH DAY OF FEBRUARY, 2022, UPON NOTICE TO THE
PUBLIC BY PUBLICATION IN A NEWSPAPER OF GENERAL CIRCULATION IN RUSSELL COUNTY,
‘THE FOLLOWING ORDINANCE WAS ADOPTED, FOLLOWING PUBLIC HEARING, A MOTION, AND
SECOND:


Date: February 7, 2022


AN ORDINANCE TO PERMIT RUSSELL AND TAZEWELL COUNTY BUILDING
INSPECTION OFFICIALS AND RUSSELL AND TAZEWELL COUNTY EROSION
AND SEDIMENT CONTROL INSPECTION OFFICIALS TO MUTUALLY PERFORM
INSPECTIONS UPON PROPERTY OWNED BY PURE SALMON VIRGINIA, LLC IN
RUSSELL COUNTY AND TAZEWELL COUNTY, VIRGINIA


WHEREAS, Pure Salmon Virginia, LLC is a limited liability corporation
sponsoring a private business initiative to create multiple aquaculture facilities in
Tazewell County, Virginia and Russell County, Virginia for the growth, harvesting, and
processing of salmon on a commercial scale heretofore not accomplished in the United
States, including facilities ranging from fish hatcheries, to facilities for growing fish, to
facilities for processing and packaging fish for wholesale, to facilities for
commercialization of fish by-products.


WHEREAS, in the construction of said aquaculture facilities, Project Jonah will
conduct significant land-disturbing activities, which will displace greater than one million
cubic yards (1,000,000 yd?.) of soil;


WHEREAS, land-disturbing activities that displace greater than ten thousand
square feet (10,000 ft2.) of soil require erosion and sediment control permits, pursuant


to Section 62.1-44.15:51 et seq. of the Code of Virginia (1950), as amended;


WHEREAS, both Russell County and Tazewell County have adopted Virginia


Erosion and Sediment Control Programs (herein, “VESCP”) and have become VESCP


authorities, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as


amended;


WHEREAS, the construction of said aquaculture facilities will require Project


Jonah to acquire building permits in Russell County and Tazewell County, pursuant to


Section 36-105 of the Code of Virginia (1950), as amended;


WHEREAS, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as


amended, both Russell County and Tazewell County are entitled to implement fee


schedules and charge fees pertaining to erosion and sediment control inspections;


WHEREAS, pursuant to Section 36-105 of the Code of Virginia (1950), as


amended, both Russell County and Tazewell County are entitled to implement fee


schedules and charge fees pertaining to industrial building inspections;


WHEREAS, pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as


amended, Russell County and Tazewell County, as VESCP authorities, are permitted to


enter into agreements with adjacent jurisdictions to assist with the responsibilities of the


Virginia Erosion and Sediment Control Law, being Section 62.1-44.15:51 et seq. of the


Code of Virginia (1950), as amended, which includes review and determination of


adequacy of erosion and sediment control plans;


WHEREAS, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as


amended, the power of industrial building inspections may be exercised jointly between


Russell County and Tazewell County, and the Counties may enter into an agreement


between them, after adoption of an Ordinance, for jointly exercising said powers;


WHEREAS, both Russell County and Tazewell County have adopted Virginia
Erosion and Sediment Control Programs (herein, “VESCP") and have become VESCP
authorities, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as
amended;


WHEREAS, the construction of said aquaculture facilities will require Project
Jonah to acquire building permits in Russell County and Tazewell County, pursuant to
Section 36-105 of the Code of Virginia (1950), as amended;


WHEREAS, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as
amended, both Russell County and Tazewell County are entitled to implement fee
schedules and charge fees pertaining to erosion and sediment control inspections;


WHEREAS, pursuant to Section 36-105 of the Code of Virginia (1950), as
amended, both Russell County and Tazewell County are entitled to implement fee
schedules and charge fees pertaining to industrial building inspections;


WHEREAS, pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as
amended, Russell County and Tazewell County, as VESCP authorities, are permitted to
enter into agreements with adjacent jurisdictions to assist with the responsibilities of the
Virginia Erosion and Sediment Control Law, being Section 62.1-44.15:51 ef seq. of the
Code of Virginia (1950), as amended, which includes review and determination of
adequacy of erosion and sediment control plans;


WHEREAS, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as
amended, the power of industrial building inspections may be exercised jointly between
Russell County and Tazewell County, and the Counties may enter into an agreement


between them, after adoption of an Ordinance, for jointly exercising said powers;


WHEREAS, the Counties remain committed to assist Project Jonah in the


creation of hundreds of jobs and millions of dollars worth of taxable assets throughout


the region;


NOW THEREFORE, the Board of Supervisors for Russell County, Virginia, does


hereby ORDAIN that, pursuant to Sections 15.2-1300, 36-97 et seq., and 62.1-44.15:51


et seq. of the Code of Virginia (1950), as amended, that:


(1) Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,


Russell County grants, authorizes, and otherwise empowers the Tazewell County


Director of Engineering, and/or his agents and assigns, to enforce the provisions


of the Virginia Erosion and Sediment Control Law, Section 62.1-44.15:51 et seq.


of the Code of Virginia, and the Russell County VESCP, within the territorial limits


of Russell County, Virginia, pertaining to property owned by Pure Salmon


Virginia, LLC.


(2) Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,


Russell County grants, authorizes, and otherwise empowers the Tazewell County


Director of Engineering, and/or his agents and assigns, to enforce the provisions


of the applicable state and local building codes, pursuant to Section 36-97 et seq.


of the Code of Virginia, and such ordinances adopted by Russell County, within


the territorial limits of Russell County, Virginia, pertaining to property owned by


Pure Salmon Virginia, LLC.


WHEREAS, the Counties remain committed to assist Project Jonah in the


creation of hundreds of jobs and millions of dollars worth of taxable assets throughout


the region;


NOW THEREFORE, the Board of Supervisors for Russell County, Virginia, does


hereby ORDAIN that, pursuant to Sections 15.2-1300, 36-97 et seq., and 62.1-44.15:51


et seq. of the Code of Virginia (1950), as amended, that


(1)


(2)


Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,
Russell County grants, authorizes, and otherwise empowers the Tazewell County
Director of Engineering, and/or his agents and assigns, to enforce the provisions
of the Virginia Erosion and Sediment Control Law, Section 62.1-44.15:51 ef seq.
of the Code of Virginia, and the Russell County VESCP, within the territorial limits
of Russell County, Virginia, pertaining to property owned by Pure Salmon
Virginia, LLC.


Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,
Russell County grants, authorizes, and otherwise empowers the Tazewell County
Director of Engineering, and/or his agents and assigns, to enforce the provisions
of the applicable state and local building codes, pursuant to Section 36-97 et seq.
of the Code of Virginia, and such ordinances adopted by Russell County, within
the territorial limits of Russell County, Virginia, pertaining to property owned by


Pure Salmon Virginia, LLC.


(3) Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,


the Russell County Building Official, and/or his agents and assigns, accept any


reciprocal powers granted and/or authorized by Tazewell County to enforce the


provisions of the Virginia Erosion and Sediment Control Law, Section 62.1-


44.15:51 et seq. of the Code of Virginia, and the Tazewell County VESCP, within


the territorial limits of Tazewell County, Virginia, pertaining to property owned by


Pure Salmon Virginia, LLC…


(4) Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,


Russell County accepts any reciprocal powers granted and/or authorized by the


Tazewell County Director of Engineering, and/or his agents and assigns, to


enforce the provisions of the applicable state and local building codes, pursuant


to Section 36-97 et seq. of the Code of Virginia, and such ordinances adopted by


Tazewell County, within the territorial limits of Tazewell County, Virginia,


pertaining to property owned by Pure Salmon Virginia, LLC…


(5) All erosion and sediment control inspection fees shall be collected in the


jurisdiction which such erosion and sediment control inspection occurred,


regardless of which County’s employees performed the erosion and sediment


control inspection.


(6) All industrial building inspection fees shall be collected in the jurisdiction which


such industrial building inspection occurred, regardless of which County’s


employees performed the industrial building inspection.


(3)


(4)


(6)


(6)


Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,
the Russell County Building Official, and/or his agents and assigns, accept any
reciprocal powers granted and/or authorized by Tazewell County to enforce the
provisions of the Virginia Erosion and Sediment Control Law, Section 62.1-
44.15:51 et seq. of the Code of Virginia, and the Tazewell County VESCP, within
the territorial limits of Tazewell County, Virginia, pertaining to property owned by
Pure Salmon Virginia, LLC.


Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,
Russell County accepts any reciprocal powers granted and/or authorized by the
Tazewell County Director of Engineering, and/or his agents and assigns, to
enforce the provisions of the applicable state and local building codes, pursuant
to Section 36-97 et seq. of the Code of Virginia, and such ordinances adopted by
Tazewell County, within the territorial limits of Tazewell County, Virginia,
pertaining to property owned by Pure Salmon Virginia, LLC…


All erosion and sediment control inspection fees shall be collected in the
jurisdiction which such erosion and sediment control inspection occurred,
regardless of which County’s employees performed the erosion and sediment
control inspection.


Alll industrial building inspection fees shall be collected in the jurisdiction which
such industrial building inspection occurred, regardless of which County’s,


employees performed the industrial building inspection.


(7) All employees of Russell County or Tazewell County shall remain and be


considered employees of their respective County, regardless of the jurisdiction in


which the employees are performing work under this Agreement.


It is so ORDAINED this 7th day of February 2022.


RECORDED VOTE:


MEMBERS PRESENT: ________________________________________________
MEMBERS ABSENT: ________________________________________________
AYES:  ________________________________________________
NAYS: ________________________________________________
ABSTENTIONS:  ________________________________________________


ATTEST:




Lou Ann Wallace

Chairperson – Board of Supervisors




Lonzo Lester

Russell County Administrator


(7) Allemployees of Russell County or Tazewell County shall remain and be
considered employees of their respective County, regardless of the jurisdiction in
which the employees are performing work under this Agreement,


Itis so ORDAINED this 7th day of February 2022.


RECORDED VOTE:


MEMBERS PRESENT:


MEMBERS ABSENT:


AYES:


NAYS:
ABSTENTIONS:


ATTEST:


Lou Ann Wallace Lonzo Lester
Chairperson — Board of Supervisors Russell County Administrator


PROJECT JONAH INTERJURISDICTIONAL AGREEMENT FOR
EROSION AND SEDIMENT CONTROL INSPECTION AND


BUILDING INSPECTION


This AGREEMENT is dated and entered into this the 7th day of February, 2022


by and between THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA,


(herein, “Russell County”) and THE BOARD OF THE SUPERVISORS OF TAZEWELL


COUNTY, VIRGINIA, (herein, “Tazewell County”), both being political subdivisions of


the Commonwealth of Virginia incorporated pursuant to Section 15.2-400 et seq. of the


Code of Virginia (1950), as amended (herein collectively “the Counties”).


W I T N E S S E T H :


WHEREAS, Pure Salmon Virginia, LLC is a limited liability corporation


sponsoring a private business initiative to create multiple aquaculture facilities in


Tazewell County and Russell County for the growth, harvesting, and processing of


salmon on a commercial scale heretofore not accomplished in the United States,


including facilities ranging from fish hatcheries, to facilities for growing fish, to facilities


for processing and packaging fish for wholesale, to facilities for commercialization of fish


by-products (herein, “Project Jonah”);


WHEREAS, in the construction of said aquaculture facilities, Project Jonah will


conduct significant land-disturbing activities, which will displace greater than one million


cubic yards (1,000,000 yd3.) of soil;


WHEREAS, land-disturbing activities that displace greater than ten thousand


square feet (10,000 ft2.) of soil require erosion and sediment control permits, pursuant to


Section 62.1-44.15:51 et seq. of the Code of Virginia (1950), as amended;


PROJECT JONAH INTERJURISDICTIONAL AGREEMENT FOR
EROSION AND SEDIMENT CONTROL INSPECTION AND
BUILDING INSPECTION


This AGREEMENT is dated and entered into this the 7th day of February, 2022
by and between THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA,
(herein, “Russell County”) and THE BOARD OF THE SUPERVISORS OF TAZEWELL
COUNTY, VIRGINIA, (herein, “Tazewell County”), both being political subdivisions of
the Commonwealth of Virginia incorporated pursuant to Section 15.2-400 et seq. of the
Code of Virginia (1950), as amended (herein collectively “the Counties”).


WITNESSETH


WHEREAS, Pure Salmon Virginia, LLC is a limited liability corporation
sponsoring a private business initiative to create multiple aquaculture facilities in
Tazewell County and Russell County for the growth, harvesting, and processing of
salmon on a commercial scale heretofore not accomplished in the United States,
including facilities ranging from fish hatcheries, to facilities for growing fish, to facilities
for processing and packaging fish for wholesale, to facilities for commercialization of fish
by-products (herein, “Project Jonah’);


WHEREAS, in the construction of said aquaculture facilities, Project Jonah will
conduct significant land-disturbing activities, which will displace greater than one million
cubic yards (1,000,000 yd?.) of soil;


WHEREAS, land-disturbing activities that displace greater than ten thousand
square feet (10,000 ft?.) of soil require erosion and sediment control permits, pursuant to


Section 62.1-44.15:51 et seq. of the Code of Virginia (1950), as amended;


WHEREAS, both Russell County and Tazewell County have adopted Virginia


Erosion and Sediment Control Programs (herein, “VESCP”) and have become VESCP


authorities, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as


amended;


WHEREAS, the construction of said aquaculture facilities will require Project


Jonah to acquire building permits in Russell County and Tazewell County, pursuant to


Section 36-105 of the Code of Virginia (1950), as amended;


WHEREAS, Russell County has issued a Request for Qualifications for qualified


vendors to conduct erosion and sediment control and industrial building services, for


which interviews have been conducted, and upon which a contract will be awarded for


these engineering services;


WHEREAS, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as


amended, both Russell County and Tazewell County are entitled to implement fee


schedules and charge fees pertaining to erosion and sediment control inspections;


WHEREAS, pursuant to Section 36-105 of the Code of Virginia (1950), as


amended, both Russell County and Tazewell County are entitled to implement fee


schedules and charge fees pertaining to industrial building inspections;


WHEREAS, pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as


amended, Russell County and Tazewell County, as VESCP authorities, are permitted to


enter into agreements with adjacent jurisdictions to assist with the responsibilities of the


Virginia Erosion and Sediment Control Law, being Section 62.1-44.15:51 et seq. of the


Code of Virginia (1950), as amended, which includes review and determination of


adequacy of erosion and sediment control plans;


WHEREAS, both Russell County and Tazewell County have adopted Virginia
Erosion and Sediment Control Programs (herein, “VESCP") and have become VESCP
authorities, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as
amended;


WHEREAS, the construction of said aquaculture facilities will require Project
Jonah to acquire building permits in Russell County and Tazewell County, pursuant to
Section 36-105 of the Code of Virginia (1950), as amended;


WHEREAS, Russell County has issued a Request for Qualifications for qualified
vendors to conduct erosion and sediment control and industrial building services, for
which interviews have been conducted, and upon which a contract will be awarded for
these engineering services;


WHEREAS, pursuant to Section 62.1-44.15:54 of the Code of Virginia (1950), as
amended, both Russell County and Tazewell County are entitled to implement fee
schedules and charge fees pertaining to erosion and sediment control inspections;


WHEREAS, pursuant to Section 36-105 of the Code of Virginia (1950), as
amended, both Russell County and Tazewell County are entitled to implement fee
schedules and charge fees pertaining to industrial building inspections;


WHEREAS, pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as
amended, Russell County and Tazewell County, as VESCP authorities, are permitted to
enter into agreements with adjacent jurisdictions to assist with the responsibilities of the
Virginia Erosion and Sediment Control Law, being Section 62.1-44.15:51 et seq. of the
Code of Virginia (1950), as amended, which includes review and determination of


adequacy of erosion and sediment control plans;


WHEREAS, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as


amended, the power of industrial building inspections may be exercised jointly between


Russell County and Tazewell County, and the Counties may enter into an agreement


between them for jointly exercising said power;


WHEREAS, pursuant to the Regional Project Jonah Participation Agreement


adopted by the Counties, dated October 27, 2020, the Counties desire that fees


collected from erosion and sediment control inspections and industrial building


inspection be collected and disbursed as Project Revenue, subject to the provisions of


Article VI© as claims upon Project Revenue for infrastructure and capital expenses;


and


WHEREAS, the Counties remain committed to assist Project Jonah in the


creation of hundreds of jobs and millions of dollars worth of taxable assets throughout


the region;


NOW THEREFORE, in order to carry out the purposes described herein, which


will promote the development of Project Jonah for the mutual benefit of the Counties,


the Counties hereby agree as follows:


(1) Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,


Russell County grants, authorizes, and otherwise empowers the Tazewell County


Director of Engineering, and/or his agents and assigns, to enforce the provisions


of the Virginia Erosion and Sediment Control Law, Section 62.1-44.15:51 et seq.


of the Code of Virginia, and the Russell County VESCP, within the territorial limits


WHEREAS, pursuant to Section 15.2-1300 of the Code of Virginia (1950), as
amended, the power of industrial building inspections may be exercised jointly between
Russell County and Tazewell County, and the Counties may enter into an agreement
between them for jointly exercising said power;


WHEREAS, pursuant to the Regional Project Jonah Participation Agreement
adopted by the Counties, dated October 27, 2020, the Counties desire that fees
collected from erosion and sediment control inspections and industrial building
inspection be collected and disbursed as Project Revenue, subject to the provisions of
Article VI© as claims upon Project Revenue for infrastructure and capital expenses;
and


WHEREAS, the Counties remain committed to assist Project Jonah in the
creation of hundreds of jobs and millions of dollars worth of taxable assets throughout
the region;


NOW THEREFORE, in order to carry out the purposes described herein, which
will promote the development of Project Jonah for the mutual benefit of the Counties,


the Counties hereby agree as follows:


(1) Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,
Russell County grants, authorizes, and otherwise empowers the Tazewell County
Director of Engineering, and/or his agents and assigns, to enforce the provisions
of the Virginia Erosion and Sediment Control Law, Section 62.1-44.15:51 ef seq.


of the Code of Virginia, and the Russell County VESCP, within the territorial limits


of Russell County, Virginia, pertaining to property owned by Pure Salmon


Virginia, LLC.


(2) Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,


Russell County grants, authorizes, and otherwise empowers the Tazewell County


Director of Engineering, and/or his agents and assigns, to enforce the provisions


of the applicable state and local building codes, pursuant to Section 36-97 et seq.


of the Code of Virginia, and such ordinances adopted by Russell County, within


the territorial limits of Russell County, Virginia, pertaining to property owned by


Pure Salmon Virginia, LLC.


(3) Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,


the Russell County Building Official, and/or his agents and assigns, accept any


reciprocal powers granted and/or authorized by Tazewell County to enforce the


provisions of the Virginia Erosion and Sediment Control Law, Section 62.1-


44.15:51 et seq. of the Code of Virginia, and the Tazewell County VESCP, within


the territorial limits of Tazewell County, Virginia, pertaining to property owned by


Pure Salmon Virginia, LLC…


(4) Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,


Russell County accepts any reciprocal powers granted and/or authorized by the


Tazewell County Director of Engineering, and/or his agents and assigns, to


enforce the provisions of the applicable state and local building codes, pursuant


to Section 36-97 et seq. of the Code of Virginia, and such ordinances adopted by


Tazewell County, within the territorial limits of Tazewell County, Virginia,


pertaining to property owned by Pure Salmon Virginia, LLC…


(2)


(3)


(4)


of Russell County, Virginia, pertaining to property owned by Pure Salmon
Virginia, LLC.


Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,
Russell County grants, authorizes, and otherwise empowers the Tazewell County
Director of Engineering, and/or his agents and assigns, to enforce the provisions
of the applicable state and local building codes, pursuant to Section 36-97 et seq.
of the Code of Virginia, and such ordinances adopted by Russell County, within
the territorial limits of Russell County, Virginia, pertaining to property owned by
Pure Salmon Virginia, LLC.


Pursuant to Section 62.1-44.15:58 of the Code of Virginia (1950), as amended,
the Russell County Building Official, and/or his agents and assigns, accept any
reciprocal powers granted and/or authorized by Tazewell County to enforce the
provisions of the Virginia Erosion and Sediment Control Law, Section 62.1-
44.15:51 et seq. of the Code of Virginia, and the Tazewell County VESCP, within
the territorial limits of Tazewell County, Virginia, pertaining to property owned by
Pure Salmon Virginia, LLC.


Pursuant to Section 15.2-1300 of the Code of Virginia (1950), as amended,
Russell County accepts any reciprocal powers granted and/or authorized by the
Tazewell County Director of Engineering, and/or his agents and assigns, to
enforce the provisions of the applicable state and local building codes, pursuant
to Section 36-97 et seq. of the Code of Virginia, and such ordinances adopted by
Tazewell County, within the territorial limits of Tazewell County, Virginia,


pertaining to property owned by Pure Salmon Virginia, LLC…


(5) All erosion and sediment control inspection fees shall be collected in the


jurisdiction which such erosion and sediment control inspection occurred,


regardless of which County’s employees performed the erosion and sediment


control inspection.


(6) All industrial building inspection fees shall be collected in the jurisdiction which


such industrial building inspection occurred, regardless of which County’s


employees performed the industrial building inspection.


(7) The terms and conditions of the Regional Project Jonah Participation Agreement


adopted by the Counties, dated October 27, 2020, shall control and be binding


upon the collection of erosion and sediment control inspection fees and industrial


building inspection fees.  Said fees shall be considered Project Revenue as that


term is defined therein.  Russell County or Tazewell County may assert claims


upon said fees as Project Revenue for capital expenses and infrastructure in


accordance with Article VI© of said Participation Agreement.  It is anticipated


that said fees shall be first applied to the costs accrued by Russell County


pursuant to the Request for Qualifications advertised and awarded by Russell


County for these engineering services.


(8) The term of this Agreement shall expire on (a) December 31, 2024, or (b) when


Project Jonah has completed its final land-disturbing activity in the Counties and


has been issued all certificates of occupancy by the Counties, whichever comes


first.


(6) Allerosion and sediment control inspection fees shall be collected in the
jurisdiction which such erosion and sediment control inspection occurred,
regardless of which County’s employees performed the erosion and sediment
control inspection.


(6) All industrial building inspection fees shall be collected in the jurisdiction which
such industrial building inspection occurred, regardless of which County’s
employees performed the industrial building inspection.


(7) The terms and conditions of the Regional Project Jonah Participation Agreement
adopted by the Counties, dated October 27, 2020, shall control and be binding
upon the collection of erosion and sediment control inspection fees and industrial
building inspection fees. Said fees shall be considered Project Revenue as that
term is defined therein. Russell County or Tazewell County may assert claims
upon said fees as Project Revenue for capital expenses and infrastructure in
accordance with Article VI© of said Participation Agreement. It is anticipated
that said fees shall be first applied to the costs accrued by Russell County
pursuant to the Request for Qualifications advertised and awarded by Russell
County for these engineering services.


(8) The term of this Agreement shall expire on (a) December 31, 2024, or (b) when
Project Jonah has completed its final land-disturbing activity in the Counties and
has been issued all certificates of occupancy by the Counties, whichever comes


first.


(9) All employees of Russell County or Tazewell County shall remain and be


considered employees of their respective County, regardless of the jurisdiction in


which the employees are performing work under this Agreement.


(10) The jurisdiction for any challenges by Project Jonah to any determinations made


under erosion or sediment control inspection or industrial building inspection by


Russell County or Tazewell County shall be a court of appropriate jurisdiction in


the jurisdiction which the subject property lies.


(11) Tazewell County shall not be liable to any third party for procurement defects


regarding any contract entered into by Russell County and the successful vendor


pursuant to the Request for Qualifications advertised and awarded by Russell


County.  The terms and conditions of the Regional Project Jonah Participation


Agreement adopted by the Counties, dated October 27, 2020, shall control and


be binding upon all other third-party claims.


(12) This Participation Agreement shall not be enforceable against any Participant


until:


(a) Each County’s (Russell and Tazewell) governing body has approved this


Agreement by vote of its governing body at a public meeting; and


(b) Evidence of such approval in the form of a written resolution certified by


the Clerk of the Board of each County’s (Russell and Tazewell) governing


body is attached hereto; and


© The Chairpersons of the Counties’ (Russell and Tazewell) respective


Boards of Supervisors and their County Administrators have executed this


Agreement.


(9)


(10)


(11)


(12)


All employees of Russell County or Tazewell County shall remain and be


considered employees of their respective County, regardless of the jurisdiction in


which the employees are performing work under this Agreement.


The jurisdiction for any challenges by Project Jonah to any determinations made


under erosion or sediment control inspection or industrial building inspection by


Russell County or Tazewell County shall be a court of appropriate jurisdiction in


the jurisdiction which the subject property lies.


Tazewell County shall not be liable to any third party for procurement defects


regarding any contract entered into by Russell County and the successful vendor


pursuant to the Request for Qualifications advertised and awarded by Russell


County. The terms and conditions of the Regional Project Jonah Participation


Agreement adopted by the Counties, dated October 27, 2020, shall control and


be binding upon all other third-party claims.


This Participation Agreement shalll not be enforceable against any Participant


until


(a) Each County’s (Russell and Tazewell) governing body has approved this
Agreement by vote of its governing body at a public meeting; and


(b) Evidence of such approval in the form of a written resolution certified by
the Clerk of the Board of each County’s (Russell and Tazewell) governing
body is attached hereto; and


© The Chairpersons of the Counties’ (Russell and Tazewell) respective
Boards of Supervisors and their County Administrators have executed this


Agreement.


(13) This Agreement may only be modified by a writing approved by the Counties’


(Russell and Tazewell) respective governing bodies, by vote at a public meeting,


evidenced by a certified copy of a written resolution of each County’s governing


body.


(14) The Counties (Russell and Tazewell) may not withdraw from this Agreement


unless the other Participants unanimously agree, by vote of their respective


governing bodies at a public meeting.


IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action,


have caused this Agreement to be executed and their respective seals affixed hereto


and attested by their respective clerks or secretaries commencing the 7th day of


February 2022.


COUNTY OF RUSSELL, VIRGINIA


ATTEST:




Clerk of the Board    Lou Ann Wallace


Board of Supervisors Chairperson


COUNTY OF TAZEWELL, VIRGINIA


ATTEST:




Clerk of the Board    Thomas A. Lester, Jr.

Board of Supervisors Chairman


(13) This Agreement may only be modified by a writing approved by the Counties’
(Russell and Tazewell) respective governing bodies, by vote at a public meeting,
evidenced by a certified copy of a written resolution of each County’s governing
body.


(14) The Counties (Russell and Tazewell) may not withdraw from this Agreement
unless the other Participants unanimously agree, by vote of their respective
governing bodies at a public meeting.


IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action,
have caused this Agreement to be executed and their respective seals affixed hereto
and attested by their respective clerks or secretaries commencing the 7th day of
February 2022.


COUNTY OF RUSSELL, VIRGINIA


ATTEST:


Clerk of the Board Lou Ann Wallace
Board of Supervisors Chairperson


COUNTY OF TAZEWELL, VIRGINIA


ATTEST:


Clerk of the Board Thomas A. Lester, Jr.
Board of Supervisors Chairman


 Board of Supervisors                       Action Item A-1 



137 Highland Drive  Presenter: Chairperson
Lebanon, VA 24266


      Meeting: 2/7/22       6:00 PM 



Russell County Government Center


137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us


Approval of Minutes


Request approval of the minutes from the following meeting:


• Unapproved minutes of January 3, 2022
• Unapproved minutes of February 2, 2022


STAFF RECOMMENDATION(s):
Board discretion


SUGGESTED MOTION(s):
Motion to approve Board Minutes.


ATTACHMENTS:


• Board Minutes


Board of Supervisors Action Item A-1


137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266


Meeting: 2/7/22 6:00 PM


Approval of Minutes


Request approval of the minutes from the following meeting:
‘* Unapproved minutes of January 3, 2022
‘* Unapproved minutes of February 2, 2022


STAFF RECOMMENDATION(s):
Board discretion


SUGGESTED MOTION(s):
Motion to approve Board Minutes.


ATTACHMENTS:


    

  • Board Minutes
    • 



Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


January 03, 2022


A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, January 03,
2022 at 5:00 pm beginning with Executive (closed) Session followed by the regular meeting at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.


The Clerk called the meeting to order.


Roll Call by the Clerk:


Present:


Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian


Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney


Absent:
None


EXECUTIVE (CLOSED) SESSION


Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
enter into Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(7)(8)
concerning The Russell County Public Service Authority.


The vote was:
Aye:  Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian

Nay:  None


APPROVAL TO RETURN TO REGULAR SESSION


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.


The vote was:
Aye:   Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


January 03, 2022


Arregular monthly meeting of the Russell County Board of Supervisors was held on Monday, January 03,
2022 at 5:00 pm beginning with Executive (closed) Session followed by the regular meeting at 6:00 pm
at the Russell County Government Center in Lebanon, Virginia.


The Clerk called the me


gto order.


Roll Call by the Clerk:
Present:


Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Oris Christian


Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney


Absent:
None
EXECUTIVE (CLOSED) SESSION


Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to
enter into Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(7)(8)
concerning The Russell County Public Service Authority.


The vote was:
Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian
Nay: None


APPROVAL TO RETURN TO REGULAR SESSION


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
return to regular session.


The vote was:
‘Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


CERTIFICATION OF CLOSED SESSION


Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of


Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
Supervisors.


Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.


Are there any who believe a departure has taken place?  Seeing none, if you agree that the matters heard,
discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.


Tim Lovelace – AYE
Lou Wallace – AYE
Carl Rhea – AYE
David Eaton – AYE
Rebecca Dye - AYE
Steve Breeding – AYE
Oris Christian – AYE


Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.


APPROVAL OF THE AGENDA


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors

to approve the agenda as amended.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


Organizational Meeting


LOU WALLACE ELECTED CHAIRPERSON


Rebecca Dye relinquished the Chair to the Clerk.


Rebecca Dye nominated Lou Wallace
Carl Rhea nominated David Eaton


The vote was:


CERTIFICATION OF CLOSED SESSION


Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of
‘Supervisors upon the Roll Call certifies that to the best of their knowledge (|) only public business
matters lawfully exempted from the open meeting requirements under the Virginia Freedom of


Information Act and (ii) only such public business matters that were identified in the motion(s) by which
the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of
‘Supervisors.


‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (I) and (i) above shall so state prior to the vote, indicating the substance of the
departure that, in his or her judgment, has taken place.


‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,
discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the
closed meeting was convened, please signify by saying aye or yes.


Tim Lovelace ~ AYE
Lou Wallace - AYE
Carl Rhea - AYE
David Eaton - AYE
Rebecca Dye - AYE
Steve Breeding - AYE
Oris Christian — AYE


Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.


APPROVAL OF THE AGENDA


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors
to approve the agenda as amended.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None
Organizational Meeting
LOU WALLACE ELECTED CHAIRPERSON


Rebecca Dye relinquished the Chair to the Clerk.


Rebecca Dye nominated Lou Wallace
Carl Rhea nominated David Eaton


The vote was:


Lou Wallace: five (5) votes:  Rebecca Dye, Tim Lovelace, Lou Wallace, David Eaton and Oris Christian
David Eaton – two (2) votes:  Carl Rhea and Steve Breeding


Lou Wallace was elected Chairperson for the 2022 calendar year.


The Clerk relinquished the Chair to Lou Wallace


ORIS CHRISTIAN ELECTED VICE CHAIRMAN


Tim Lovelace nominated Oris Christian
David Eaton nominated Carl Rhea


Oris Christian – Four (4) votes:  Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Carl Rhea – Three (3) votes:  David Eaton, Steve Breeding and Carl Rhea


Oris Christian was elected Vice Chairman for the 2022 calendar year.


LONZO LESTER RE-APPOINTED AS CLERK AND VICKI PORTER AS DEPUTY CLERK


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors

to re-appoint Lonzo Lester as Clerk and Vicki Porter as Deputy Clerk for the 2022 calendar year.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


ROBERT’S RULES OF ORDER ADOPTED


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
adopt Robert’s Rules of Order for the 2022 calendar year.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


APPROVAL OF COUNTY BYLAWS


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the county bylaws as presented for the 2022 calendar year.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


Lou Wallace: five (5) votes: Rebecca Dye, Tim Lovelace, Lou Wallace, David Eaton and Oris Christian
David Eaton ~ two (2) votes: Carl Rhea and Steve Breeding


Lou Wallace was elected Chairperson for the 2022 calendar year.
The Clerk relinquished the Chair to Lou Wallace
ORIS CHRISTIAN ELECTED VICE CHAIRMAN


Tim Lovelace nominated Oris Christian
David Eaton nominated Carl Rhea


Oris Christian - Four (4) votes: Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian
Carl Rhea ~ Three (3) votes: David Eaton, Steve Breeding and Carl Rhea


Oris Christian was elected Vice Chairman for the 2022 calendar year.
LONZO LESTER RE-APPOINTED AS CLERK AND VICKI PORTER AS DEPUTY CLERK


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors
to re-appoint Lonzo Lester as Clerk and Vicki Porter as Deputy Clerk for the 2022 calendar year.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


ROBERT’S RULES OF ORDER ADOPTED


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
adopt Robert’s Rules of Order for the 2022 calendar year.


The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPROVAL OF COUNTY BYLAWS


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the county bylaws as presented for the 2022 calendar year.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPROVAL OF BOARD OF SUPERVISORS MEETING DATES


Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
approve Board of Supervisors meeting dates for the 2022 calendar year, the first Monday of every
month at 6:00 pm.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


APPROVAL OF THE 2022 BUDGET SCHEDULE


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the budget schedule as presented for the 2022 calendar year.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


Acknowledgement


Dr. Norman Rexrode was presented a Lifetime Achievement Award by the Board in honor of  his years of
service to Russell County.


CARTER MCGLOTHLIN SUSPENDED AS RUSSELL COUNTY PSA BOARD MEMBER


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
temporarily suspend Carter McGlothlin as a member of the Russell County PSA as there are criminal
charges against Mr. McGlothlin for alleged use of public property.


The vote was:
Aye:  Steve Breeding, David Eaton, Lou Wallace, Rebecca Dye and Tim Lovelace
Nay:  None
Abstain:  Oris Christian and Carl Rhea


APPROVAL OF THE DECEMBER 06, 2021 MINUTES


Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve the December 06, 2021 minutes as presented and dispense with the reading thereof.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


APPRVOAL OF GENERAL COUNTY INVOICES


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $529,404.84 including reoccurring and withholdings.


APPROVAL OF BOARD OF SUPERVISORS MEETING DATES


Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
approve Board of Supervisors meeting dates for the 2022 calendar year, the first Monday of every
month at 6:00 pm.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPROVAL OF THE 2022 BUDGET SCHEDULE


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the budget schedule as presented for the 2022 calendar year.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


Acknowledgement


Dr. Norman Rexrade was presented a Lifetime Achievement Award by the Board in honor of his years of
service to Russell County.


CARTER MCGLOTHLIN SUSPENDED AS RUSSELL COUNTY PSA BOARD MEMBER


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
temporarily suspend Carter McGlothlin as a member of the Russell County PSA as there are criminal
charges against Mr. McGlothlin for alleged use of public property.


The vote was:


Aye: Steve Breeding, David Eaton, Lou Wallace, Rebecca Dye and Tim Lovelace
Nay: None


Abstain: Oris Christian and Carl Rhea


APPROVAL OF THE DECEMBER 06, 2021 MINUTES


Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
approve the December 06, 2021 minutes as presented and dispense with the reading thereof.


The vote was:
‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPRVOAL OF GENERAL COUNTY INVOICES


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $529,404.84 including reoccurring and withholdings.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


APPROVAL OF PRE-AUTHORIZED PAYMENTS FOR 2022


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve pre-authorized payments as presented for calendar year 2022.


The vote was:
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


Rebecca Dye and Oris Christian were appointed to the Budget Committee by the Chairperson.


EDWARD TILLER AND DAVID COMPTON RE-APPOINTED TO THE FINNEY COMMUNITY CENTER BOARD


Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to re-
appoint Edward Tiller and David Compton to the Finney Community Center for two (2) year terms, said
terms ending January 03, 2024.


The vote was:
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian
Nay:  None


CHARLES COLLINS RESIGNATION ACCEPTED


Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
accept the resignation of Charles Collins from the Planning Commission.


The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Rebecca Dye, Tim Lovelace and Oris Christian
Nay:  None


PHILLIP ADDINGTON APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION


Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
appoint Phillip Addington to the Russell County Planning Commission for a four (4) year term, said term
ending October 12, 2025.


The vote was:
Aye:  David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Rebecca Dye, Tim Lovelace and Oris Christian
Nay:  None


The vote was:
Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPROVAL OF PRE-AUTHORIZED PAYMENTS FOR 2022


Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve pre-authorized payments as presented for calendar year 2022


The vote was:


Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


Rebecca Dye and Oris Chris


an were appointed to the Budget Committee by the Chairperson.


EDWARD TILLER AND DAVID COMPTON RE-APPOINTED TO THE FINNEY COMMUNITY CENTER BOARD


Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to re-
appoint Edward Tiller and David Compton to the Finney Community Center for two (2) year terms, said
terms ending January 03, 2024.


The vote was:
Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian
Nay: None


CHARLES COLLINS RESIGNATION ACCEPTED,


Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
accept the resignation of Charles Collins from the Planning Commission.


The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Rebecca Dye, Tim Lovelace and Oris Christian
Nay: None


PHILLIP ADDINGTON APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION


Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
appoint Phillip Addington to the Russell County Planning Commission for a four (4) year term, said term
ending October 12, 2025.


The vote was:
‘Aye: David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Rebecca Dye, Tim Lovelace and Oris Christian
Nay: None


PRESENTATIONS


Greg Hancock discussed the Litter Ordinance and how he thinks it applies to his situation.


Citizens Comment was opened, hearing none, the Chair closed.


COUNTY ATTORNEY REPORTS AND REQUESTS


Katie Patton, County Attorney discussed the Noise Ordinance, Retirement Incentive and the COFA
Executive Director Contract.


A committee consisting of Lonzo Lester, Vicki Porter, Steve Breeding, Tim Lovelace, Katie Patton and
Tammy Gilbert were appointed to discuss the insurance / retirement incentive and report back to the
Board.


APPROVAL OF A CONSOLIDATED AMENDMENT AND CONSENT AGREEMENT WITH VRA, SWVRJA AND


THE CITY OF BRISTOL, VA


Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to
approve a Consolidated Amendment and Consent Agreement with Virginia Resources Authority,
Southwest Virginia Regional Jail Authority and the City of Bristol, Virginia.


The vote was:
Aye:  Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay:  None


APPROVAL TO ADVERTISE FOR A FULL-TIME LITTER OFFICER


Motion made by Rebecca Dye, second Steve Breeding and duly approved by the Board of Supervisors to
advertise for full time Litter Officer.


The vote was:

Aye:  Rebecca Dye, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Oris Christian
Nay:  None


APPROVAL OF A DCJS VIOLENCE AGAINST WOMEN GRANT


Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
accept and appropriate a Department of Criminal Justice Violence Against Women Grant in the amount
of $62,009.00.


Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay:  None


PRESENTATIONS
Greg Hancock discussed the Litter Ordinance and how he thinks it applies to his situation.


Citizens Comment was opened, hearing none, the Chair closed.


COUNTY ATTORNEY REPORTS AND REQUESTS


Katie Patton, County Attorney discussed the Noise Ordinance, Retirement Incentive and the COFA
Executive Director Contract.


A committee consisting of Lonzo Lester, Vicki Porter, Steve Breeding, Tim Lovelace, Katie Patton and
‘Tammy Gilbert were appointed to discuss the insurance / retirement incentive and report back to the
Board.


‘APPROVAL OF A CONSOLIDATED AMENDMENT AND CONSENT AGREEMENT WITH VRA, SWVRJA AND
THE CITY OF BRISTOL, VA


Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to
approve a Consolidated Amendment and Consent Agreement with Virginia Resources Authority,
Southwest Virginia Regional Jail Authority and the City of Bristol, Virginia.


The vote was:
Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None


APPROVAL TO ADVERTISE FOR A FULL-TIME LITTER OFFICER


Motion made by Rebecca Dye, second Steve Breeding and duly approved by the Board of Supervisors to
advertise for full time Litter Officer.


The vote was:
Aye: Rebecca Dye, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton and Oris Christian
Nay: None


APPROVAL OF A DCIS VIOLENCE AGAINST WOMEN GRANT
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
accept and appropriate a Department of Criminal Justice Violence Against Women Grant in the amount


of $62,009.00.


‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None


APPROVAL OF A DCJS 2021 MITIGATING COVID-19 PANDEMIC RISK GRANT


Motion made by Rebecca Dye, second Carl Rhea and duly approved by the Board of Supervisors to
accept and appropriate a Virginia Department of Criminal Justice Mitigating COVID -19 Pandemic Risk
Grant in the amount of $47,189.00.


The vote was:
Aye:  Rebecca Dye, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace and Oris Christian
Nay:  None


APPROVAL TO SURPLUS SHERIFF’S VEHICLES


Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
surplus sheriff’s department vehicles as presented.


The vote was:
Aye:  David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding, Tim Lovelace and Oris Christian
Nay:  None


APPROVAL OF A VDOT RESOLUTION FOR DISCONTINUANCE OF ROUTE 743


Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to a
Virginia Department of Transportation Resolution for Discontinuance of Route 743.


Aye:  David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding, Tim Lovelace and Oris Christian
Nay:  None


APPROVAL TO ADJOURN TO RECONVENE


Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn to reconvene in Richmond, Virginia on Wednesday, February 02, 2022.


The vote was:
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye, Lou Wallace and Oris Christian
Nay:  None




Clerk                                                                                                           Chair


APPROVAL OF A DCIS 2021 MITIGATING COVID-19 PANDEMIC RISK GRANT


Motion made by Rebecca Dye, second Carl Rhea and duly approved by the Board of Supervisors to
accept and appropriate a Virginia Department of Criminal Justice Mitigating COVID -19 Pandemic Risk
Grant in the amount of $47,189.00.


The vote was:
‘Aye: Rebecca Dye, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace and Oris Christian
Nay: None


APPROVAL TO SURPLUS SHERIFF’S VEHICLES


Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
surplus sheriff’s department vehicles as presented,


The vote was:
‘Aye: David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding, Tim Lovelace and Oris Christian
Nay: None


APPROVAL OF A VDOT RESOLUTION FOR DISCONTINUANCE OF ROUTE 743


Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to a
Virginia Department of Transportation Resolution for Discontinuance of Route 743.


‘Aye: David Eaton, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding, Tim Lovelace and Oris Christian
Nay: None


APPROVAL TO ADJOURN TO RECONVENE


Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn to reconvene in Richmond, Virginia on Wednesday, February 02, 2022.


The vote was:


‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye, Lou Wallace and Oris Christian
Nay: None


Clerk Chair


                                                  Board of Supervisors                         Action Item A-2 



137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266


    Meeting: 2/7/21      6:00 PM 



Russell County Government Center


137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us


Approval of Expenditures


Request approval of the County’s January 2022 Monthly Expenditures:


STAFF RECOMMENDATION(s):

County’s January 2022 Monthly Expenditures are in compliance with budget and operational


services.


SUGGESTED MOTION(s):
Motion to approve County’s January 2022 Monthly Expenditures.


ATTACHMENTS:


• January 2022 Monthly Expenditures


Board of Supervisors Action Item A-2
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266


Meeting: 2/7/21 6:00 PM


Approval of Expenditures
Request approval of the County’s January 2022 Monthly Expenditures:


STAFF RECOMMENDATION(s):
County’s January 2022 Monthly Expenditures are in compliance with budget and operational


services.


SUGGESTED MOTION(s):
Motion to approve County’s January 2022 Monthly Expenditures.


ATTACHMENTS:


    

  • January 2022 Monthly Expenditures
    • 



Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


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siog-o730a0-Saa1-
‘tog-o7aeze-saaa~
‘toaco730n0-s413-
stooco730a0-8431-
‘ionco730n0-sé11-


‘x00-042010-5413-


szo0-o22020-5413-


4200-042400-5402~


4100-013030-3002-


4x00-0¢3020-3008-
100-043020-3008-
‘iogcoeaeee—a008-


arog 2/01/2022


Buenas
2/07/2023
2703/2022
2/07/2022
2ro1/2038
2707/2022
2/07/2022
2707/2022
2707/2022
2707/2022
2707/2022


2/07/2022
2/07/2022


2/07/2022
2/01/2022


2/07/2022
2701/2022
2707/2022
2/07/2022
2701/2022


2/01/2022


2/01/2022
2701/3028
2707/2022
2/01/2022
2/07/2022
2/07/2022
2701/3028
2/01/2022
2/01/2022
2701/2022
2/01/2022
2701/2022
2707/2022
2/01/2022
2/07/2022
2/01/2022
2707/2022
2/01/2022
2/01/3028
2/01/2022
2701/2022
2/07/2022
2/01/2022
2701/2028
2/01/2022
2/01/2022
3701/2022
2701/2022
2/07/2022


£/20/2022
2/20/2022
3/24/2022
4/29/2022
3/21/2022
3721/3032
3/27/2022
3/21/2022
4/27/2022
3731/2022


3/33/2022
2/28/2022


32/22/2021
3/31/2022


2/23/2022
3733/3023
3/13/2022
3/13/2022
33/3022


a/is/2022


12/21/2021
33737208
1703/2022
1/04/2022
32/23/2021
1/19/2022
3/13/2022
3/13/2022
1/39/2022
1/21/2022
32/24/2021
42/17/2021
1/13/2022
1/13/2022
1703/2022
1703/2022
1/01/2022
1/10/2022
3/19/2022
1/01/2022
api3023
i7ia/2022
1/14/2022
4713/2022
1/26/2022
172672022
4/26/2029
i726/2022
12672022


Soaese
boaase
Soaaso
ooaaso


oo2796
bo2786


ooaas2
Goaasa
boaas2
ooaase


00272,


0018
Sooise
oooise
Sooise
cooise
00136
Sooise
cooise
ooo1se
eooise
oooise
00198
oooise
eo01se
oooiss
00196
George
00138
Soorse
Sooiss
ooo1se
0018s
00198
Soorse
00186
200198
Soo1se
oooise
90196


‘CENTAS CORPORAT


Enwtas Ce
Ehetas cl
EINTAS
EINIAS


CLERK OF


Conn AR


ORPORAT
ORPORAT
ORPORAT
ORPORAT


cracor


care


consouzpare st
SONSOLZDATED ST


cavsta,
Casta
cRySrAL


senincs
SPRINGS
SPRINGS


CONBERLAND FLAT


ourwzon
DOMINION
Bonzon
oMtNrON
DosNzon
Boxnron
Soxzon
DoMNoN
Bouaszen
BoMNTON
oMINroN
Dourzen
Boxrron
BoMINroN
DOMINTON
BoMtNTON
Dox TON
Bowron
oMtNton


orgsce
oreice
Sfezce
opeice
Oeezce
oreice
Serica


orzice
Orerce


oreice
Oreice
oretce


oxp4100


SASS __GROSS aur. wer avon G1, ACCOUNT


6s,
es,


703-48
93.93
4072
8


03.48


holes
49.12
2983


30732
10.00
io!oo


14133


ma!33


226.40


397.98
98.27
5138
2134


70:30
304/01,
jens
787751,
158.00
12113
per
oles
23100
63198
3515
leo
crt
43.25,
36088
@2193
£2193
46030,
23.24
35139
130100
43039
178100
239
6126
544100
isles
62.93
52193
125186


A/P CASH REQUIARGNTS PREALIST COMPANY $-002,
anvoIse,
pra 105-46
‘aioga74318 93.83
‘4208494079 23138
‘aioasz6a50 0:72
‘208926879 8
‘hoeszeats pe
‘ioaszesz4 203-48
‘oeszesas Holes
‘snosszeae2 49.12
‘ahosiezze5 27155
2,307112
01312022 NoTPEE 10:00
i000
Novae 21,22 4033
257266 226.40,
257736 236
397.76
ege129e 011322 3827
iesei294 o11sze 58.52
26881300 011322 57.38
Leselves 011322 294
Lessso12 011322 70:90
304701,
236 66, 787782
66,787.51
139098 20 155100,
Fertted io i219
135286 30 Ber
135043, 20 soles
138169, 23/00
135003, 62.39
persed 35.15
139620, 33.80
139838. 46.30
139980, 33.23,
T6824 36.89
138975, 29198
rerstd 62133
1516s 62.93
135285, 46.30
135288 23a
139468, 35.33
iase72 120106,
135073, 43.39
1bee78 178100
pert 1138
139700, 6126
139719 et
139765 8400
pert] isles
5008 e193
235803 62193
toons, 125186
e001 iole0


120100,


#109-043020-3008-
4200-043020—3008-
4200_c43020-3008-
44200-043020-3008-
‘200-o43020-3008-
‘ic0-c43020-3008-
44300-043020-3008-
‘4200-043020-3008-
44100-043020-3008-
4200-043020-3008-


'4200-012010-8401-
'4200-013010-1008-


'4100-042400-5407-


'4200-013010-s401-
44100-021020-5401-
4200-091010-5401-
‘41002032050-7002-


'4100-042010-3002-


'4190-073020-5401-
44100-073010-5401-
4100-073010-s401-
44100-013010-5401-
‘oozo2i010-s401-
‘4100-021060-5401-
4100-034010-8401-
‘190-o32080-5401-
41002012010-5401-
4100-012130-8401-
44100-071040-5605-
Sio0-01040-s600-
4100-012010-s401-
44100-042400-5401-
‘io0-o3e0s0-8402-
s100-071060-5600-
4100-043020-8405-
S1oo-o2io6o-se0r-
44200-012010-5402-
Sioo-012010—s401-
Soo-o7i040-se08-
Sooconz0ea-seo0-
S1oo-op1040-s605-
42002072010-8408-
atoo-043020-5¢05-


PAGE


p06 2/01/2022


|A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-002


Fonp44200


rod NET AMOUNT G/i ACCOUNT


DUE SATE INV.oRTE vENDOR 7
2/07/2028 “1/25/2022 000198 DOMINION OFFICE 46-90
2/01/2022 1/26/2022 000198 DOMINION OFFICE 3.57
2,528.08


2/07/2022 12/31/2021 003930 DRAPER ADEN ASS 2021120812 Tee7.s0
2703/2022 12/31/2021 003938 DRAPER ADEN ASS 2102298 21336100
§,003-50


2/07/2022 10/27/2021 003027 ESRI 2K o-4s6402 3/380°00
2/07/2022 1/24/2022 003445 EZSHER AUTO PAR 397-279134 11182
2/07/2022 1/21/2022 O0ie43 FISHER AUTO PAR 4027542890 3695
2/07/2022 1/16/2022 001445 FISHER AUTO PAR 397-272989 86.73
2707/2022 1/20/2022 00445 FISHER AUTO PAR 397-273062 215100,
388.20,


2/07/2022 12/30/2023 002747 FoLEY coMPaNY 256224 208138
305738


2/07/2022 1/19/2022 004831 FOUNDATION syst 9,138150,
2707/2022 1/39/2022 004831 FOUNDATION SYST 1805-DEC 87 336.00
15,582.50


2/07/2022 1/10/2022 000251 GAYLORD sAOTHER 2747821 20 $2072
2/01/2022 1/10/2022 004547 cuERNSeY rnv-2248203, 4h.23
be


2/07/2022 1/21/2022 004917 HENARD METAL FA 30659-VA 4,200"00,
4400-00


2/07/2022 1/21/2022 003859 HESS DONNA 02212022 338/00,
8700


2/01/2022 1/26/2022 900308 HONAKER TIRE Sz 202621 263175,
2/07/2022 1/15/2022 000308 HONAKER TIRE Sz 202763 2,781.04
2707/2022 12/21/2021 000308 HONAKER TIRE SE 202852 $0.00
2,084.73


2/07/2022 1/20/2022 002866 swwovaTive TECH 3100 427.00,
2/01/2022 1/28/2022 003866 INNOVATIVE TeCH 3091 387-50
2701/2022 1/28/2022 002866 INNOVATIVE TECH 3092 225100,
2/07/2022 1/28/2022 003866 InNoVvarive Tacx 3093 2082150,
2/01/2022 1/28/2022 003866 INNOVATIVE TECH 3095 225.00
2/01/2022 1/28/2022 03866 INNOVATIVE TECH 3087 aise
3,228.50


2/01/2022 12/10/2021 001685 JERRY’S SIGNS 12765, 30:00
30.00,


2/01/2022 1/25/2022 003587 JOHN DEERE FINA BOARD JANZ2 a 498150
2/07/2022 1/25/2022 003587 JOHN DEERE FINA BOARD JAN22 i tert
2/01/2022 1/28/2022 003587 JOHN DEERE PIMA SHERIF? JANZ2 agra
4,038.52


2/07/2022 1/03/2022 003280 KEEP SOUTEWEST 2022 DUES 30:00
150700,


2/07/2022 1/23/2022 004546 LEAF 22807835, ao 38.82
95152


2/07/2022 12/27/2021 000367 LEBANON BLOCK & 461495 10 eae
2/07/2022 12/2/2021 000367 LEBANON BLOCK © é6i6ié io 25199,
Sale


2/07/2022 12/21/2021 004687 maeu-cme Sonn. 310100,
2/07/2022 1/21/2022 000399 Lowes oxzz2022 708.70
2/07/2022 1/10/2022 000393 Lowes 0553082a8eaacm lezler-
2/07/2022 1/19/2022 000393 LOWES 303089 108.66


46.90
3037
Tee.50
27336100,
4903-50
3380-00
32182
86.73
328120,
ios13s
103.39,
9,198.50
8,336.00
15,382750
peer
pret
1100.00
338/00
e100
263175
2,781.08
$0.00,
2,084.78
427.00
18750
238.00
2,062.50
235/00
i2’s0
3,229150
$0.00
50.00
433750,
4188
1,038252
150700,
95.82
35.52
6463
25199
56.62
310100,
308.70


‘iog-or2000-s402-
#1o0c0a2050—5401-


100-042020-2090-
‘oo-oazore-3050-


Ee


'4200-094010-8028-
‘2002094010-8025-


'4200-073010-5401-
'4100-021020-5401-
'4100-013010-3002-
'4190-042400-5408-
14100-042400-5407-
14100-042400-8407-
'4100-032050-3005-
44100-094010-8029-
4100-012300-3002-
‘1o0-012300-3002-
44100-012300-3002-
441002072010-3008-
4100-031020-5403-
4100-043020-5407-
3Loo-o430z0—s407—
4100-073010-3002-


'4100-073020-5402-


4100-035020-S404-


'4100-023020-5403-


104766


‘siooco¢3020—5407—


xpos 2/02/2022


Du aE
2/07/2023
2707/2022
2/01/2022


2/01/2022
2por/2022


2/07/2022
2/01/2022


2y07/2022
2/07/2022
2707/2022
2707/2022
2707/2022


2/01/2022
2707/2022


2/07/2022
2/01/2028
2/01/2022
2701/2022
2y01/2022
2/01/2022
2/03/2022
3703/3022
27/03/2022
2703/2022
2/07/2022


2/07/2022


2io7/2022
2707/2022


2/01/2022
2707/2022


2/01/2022
2/07/2022
2707/2022


2107/2022
2/03/2022
2/03/2022
2703/2022
2101/2022


2/07/2022
2707/2022
2/07/2022


ase.at
1/13/2023
4711/2022
1/33/2022


12/29/2021
2/01/2022


3/24/2022
2/29/2022


3/32/2022
3/32/2022
iyiz/2022
3/12/2022
3/14/2022


1/15/2022
2708/2022


32/29/2021
/14/2023
t/hey2022
1/Aa/2022
1/tey2022
1/14/2022
r/tey2022
1/4472022
i/i4/2022
E/tey2022
3/24/2022


3/25/2022


3/02/2022
70272022


3/05/2022
1708/2022


41/30/2021
12/06/2021
2yo1/2022


1/16/2022
i/ie/3022
i/te/2022
1/16/2022


22/28/2021


20/25/2023
in/ie/202
3/9/2021


a


00393
00383
900393


o0e2ss
009474


003123,
003123


00308
800308
coos
00304


oases
0453s


oo2ei2
02612
doable
ooze12
bozels
02612
assed
bo2e2
bazes2
02832


oo0ss3


ooaea2
ooaea2


o0ass4
000594
ooso17


003380,
bo3300
boaae9
boa3e0


ooas20
boasa0
ooas20,


Lowes
owes


ORK HARRY J


REILLY AUTO P


OvREILLY AUTO P


up dowznzox
uD DOMINION
Sub boMmNZON


Po
20
Po


POINT BROADBAND
POINT BROADBAND


RICOH AMERICAS
RICOH AMERICAS
RICOH AMERICAS
RICOH AKERICAS


RICOH
RICOH


RUSSELL COUNTY


S.BPLTLIAC.


mn


‘SAM’S CLUB/GECR


‘SCOTT MERBERT #


‘SHENTEL
SHENTEL


SOUTHERN REBAR
SOUTHERN REBAR
SOUTHEAN REBAR


ale casi


swore
208080,
509558
soesal


98050
Nov-PEB 22-22


asea-aaasen
3543-4aa230


01122022
o1ni2022
01122022
01132022-
ottez022


aa37134
3337500,


s0eseene2s
3e0i3es1
3eoiase6
3eoreo0s
Scores
Seoseaaa
3e024820
Seoasaia
35015305
3e0a3e3
3eo00aia


01282022


an 22 MTP
GaN?


01052022
91052022


sian
Nov-PEB 22,22
orzea022
03362022


bec 2021


e120
82282
rests


REQUIREMENTS PRE-LIST


coass __snoss aur.


323.78
26
228/00
2,318.53
30.67
deer
1, s48167
32.47
as?
7344
267.78
517134
32.37


66130
etaeey
84.03
253160
perste)
200186
284180,
2,595/10
2000-00
2000-00
Ca2’08
23,220.00
2,382.08
62.50
32.35
53.78
0.20
£0120
ala
2o2l44
4133
Has
12172
137093
12303
23/02
124150
532.88
14,318.00
3332139,
5,830.00


company ¢-002


33.78
13126
1,315-53
38.67
2,548-87
1548187
32.47
i037
73.44
267795,
Eten)
31.37
331180
108.52
perteier)
Basle
49095,
218186
3167
96.57
181130,
166/90,
883
16115
4.03
perez)
20186
ie4’30
2,385110
2,000.00
3ha32.08,
23,220.00
27,352.08
62180
525
23.8
60:20
60.20
222 44
233.44
74033
ene
177172
32313
23.02


332138
5,830.00


FonD#4100


4100-072010-5407-
44100-043020-5407-
‘iooceaiezo—s403-


4200-042400-5407-


1000


‘4200-031020-5408-
(00-031020-5408-


‘4100-072040-5201-
4300-072040~5101-
‘iog-o7i000-s101-
4200-072040-5101-
‘4100-071040-8101-


'4100-032050-3002-
4410020710¢0-5101-


4100-073010-3002-
‘$100-034010-5¢02-
SLoo-oauo10—3005-
a:boceaz0r0—se02-
S1o0-022010-5435-
‘2oaroa20s0—3008-
100-035030-5401-
‘200-032020-3008
100-032050-3005—
4200-oai020-3005-
‘2o0-012140~3005-


'4200-091000-$084-


'4200-095010-9130-
43200-098010-9130-


'4100-071040-5103-
441902071000-5103-


a190-094010~7056-
4100-031020-5409-
‘100-023010-2008-


‘4200-022030-5413-
‘Goa-ezaez0-sea3-
100-031020-5203-
32oo-013020-5413-
'100-012230-3005—


‘4100-094010-2028-
4100094010-8025-
‘oc-oaaei0-8023-


pogo 2/01/2022


bu DATE
2/07/2023
2/01/2022
2707/2022
2/07/2022
2/07/2022
2y07/2022


2/07/2022
2/07/2022


2/07/2022
2/01/2022


2/01/2022
2/09/2022


2107/2022
3703/2082


2/07/2022
2701/2022


2/07/2022


2/07/2022
2707/2022


2/01/2022


2/01/2022


inw.pare_
H/23/2007
12y03/2021
1/13/2022
1/13/3022
1/26/2022
3/20/2022


3/32/2022
3733/2022


1/04/2022
32/25/2021


1/19/2022
1/18/2022


112/202
3/33/3092


32/03/2021
i/iz/2022


6/01/2022


4/22/2022
3/25/2022


3/23/2022


1/13/2022


04920
0520
boas20
boasa0
oo0eas


oonseo
boosao


02133


00669
200868


boo0e2


00738


ones


04278
604278


004837


ooaos


‘SOUTHERN REBAR
‘SOUTHERN REBAR
‘SOUTHERN REBAR


SOUTHWEST VA EM


TOME OF HORAKER


TREASURER OF VI


TREASURER VA 22


VERIZON


VERGINEA LIBRAR


vray


WELLS FARGO VEN
WELLS FARGO VEN


ex ENTERPRISE


WoRLOWIDE EQUIP


A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-001


anworce
a2a78
62638
26680


3680


orsiz022
01312022


1v202202
azeszoaa


202202


000038375775
beoeisia74a2.


032
2022/82


JoL 22 UN 23


305812349
305819087


arv30008
zeiz23913


TOTAL FOR DUE DATE 2/07/2022
ORAL SUE FoR PuND- 4200


uass


10
1


FonD44100
NEI_AMOUNT G/L AccoUNE
445.02 Gig.o2, ¢reo-09¢020-2029-
120100 4280700 ¢100-09¢020-8023-
23,421.64 3,datlee €100-094020-8023-
ber 2ilon 4200-094030-8029-
16,882/96 16,852.94 4100-084010-3025-
45,425.27 45,425.27 +
3,000-00 3,000:00 _¢100-092000-2031-
To00700 iyogo.00 +
21.62 162 4200-043020~8103-
36.39 38139 4200-071040-5103-
320103, 120101 *
23192 248192 "a100-o34010-s401-
239.72 213.12 +
‘40.00 ‘40.00 _4100-035030-3001-
49.00 40.00 *
12,928.63 12,928163 _4100-083050-1003-
4)563.81 a/S63.81 ¢i00-063080-2003-
aaa iad a7yagacae
150-65 288185 _4100-032020-5203-
79126 Jalae 4100-083050-5203-
238.13 238.13 +
325100, 325100 "«100-073020-ss00-
226.00 226100 €200-073020-9500-
551100, 553.00 «
280-00, 280/00 _4100-013020-5@01-
250100, 250/00 +
i7a40 Tr1l49 "4100-012010-3005-
isa 1gal0s _é100m031020-3005-
323. 3aalas +
23,063.30 33,063780 _4100-091020-5408-
33,083.50 33,063-50 +
ata 68.78 4100-042400-5407~
68.78 fe.78 +
239,785.83 238,785.83
238,795.83 239, 785183


PAGE


pose 2/01/2022


Dun ate
2/07/2023


cow.pate


yepon_ pyvarce
3/31/2028 001276 HEN CONSTROCTIO 3076067


TOTAL FOR DUE DATE 2/07/2022
TOEAL BUE POR FOND- 4222


A/P CASH REQUIREMENTS PRE-LIST


cuass __caoss aur.
23, 200-00
23,200.00
23,200.00,
23,200.00


company #-001 FUR


23,200.00
23,200.00 +
23,200:00,


mmoeazit


S2ti-o1i010-s4i3-


‘


p06 2/01/2022 A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-002  FUNDIGE29


—twe.narz vigor __ wore SUASS GROSS pug. ET AMOUNT G/x_ accom
2/07/2023 “1/11/2022 000904 OLD BOMENEON BO 01112022 188.42 Te6-42 4539-063990-5101-
ieee ie6.42 +
2/01/2022 1/31/2022 900660 ToHN OF HONAKER 01912022 ns.7 21817 "4e39-o83gs0-sz0a- ==
us Fersecay
2/01/2022 1/07/2022 000082 ventzon oro72022, e380 3.60 4839-083950-s202- - -
2yo1/2022 1/22/2022 900082 VERTLON covoisiizs::. 75.48 Jelae tea9-o8a9a0-8203- —
159128 Peieray
TOTAL FOR DUE DATE 2/07/2022 460187 60.87
TOTAL DUE FOR FOND- 4839 460.87 60187
NoN-DIRECT DEFOSIT 263,446.70 263,486.70
Diger Dszostt 100 00
E-Payabie Total 00 t00
PINAL DOE 263,446.70 263,406.70


00


Board of Supervisors  Action Item:  A-3


137 Highland Drive Presenter: Chairperson

Lebanon, VA 24266


    Meeting: 2/7/22        6:00 PM 



Russell County Government Center


137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us


  Board Appointments 



RC Planning Commission


Scott McGlothlin (Resigned)      4 Year-Term         March 5, 2022


Board of Supervisors Action Item: A-3
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266


Meeting: 2/7/22 6:00 PM


Board Appointments


RC Planning Commission


Scott McGlothlin (Resigned) 4 Year-Term March 5, 2022


Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


Board Appointments 2022


[Russell County Planning Commission


[Scott McGlotholin (replaced Kirby Meadows) 4 Four Years ‘March 5, 2022
[Southwest Virginia Community Corrections


Doug Howard Two Years June 4, 2022
Industrial Development Authority


Carlton Elliott 5 Four Years June 7, 2022
Russell County Public Service Authority


Donnie Christian Four Years June 24, 2022
oe Huff 5 Three Years June 24, 2022
[Cumberland Plateau Regional Housing Authorit


Judy Lockridge 5 Four Years June 30, 2022
[Department of Social Services Board


jAndrew Hensley 1 Four Years June 30, 2022
Donnie Ramey 5 Four Years June 30, 2022
[Appalachian Agency for Senior Citizens


[Wayne Bostic 4 Two Years ‘August 1, 2022
Pat Gray 2 Two Years ‘August 1, 2022
[Alice Meade 5 Two Years ‘August 1, 2022
Larry Burton 6 Two Years ‘August 1, 2022


Heart of Appalachia Tourism Development Authority


Heather Powers Two Years September 10, 2022
Victoria Gent Two Years September 10, 2022
Russell County Library Board


Karen Davis = Three Years September 20, 2022
[Sharon Sargent 2 Three Years September 20, 2022
|Sharon VanDyke 4 Three Years September 20, 2022
Industrial Development Authority


Ernie McFaddin ca Four Years October 1, 2022
Russell County Planning Commission


Mark Mitchell é Four Years (October 1, 2022
Highway & Safety Commission


[Tim Lovelace i Two Years October 5, 2022
Russell County Library Board


Sherry Lyttle a Three Vears October 7, 2022
People Inc. Board of Directors


Vicki Porter 1 Five Years November 6, 2022
|Community Policy Management Team


Jeffrey Brintle Three Years November 7, 2022


Eric Brown 4 Three Years December 31, 2022
Drill Community Center


[Charlene Blankenship 4 Two Years December 31, 2022
Rachel Helton 4 Two Years December 31, 2022
Doug Lester 4 Two Years December 31, 2022
Harold Dean Thomas 4 Two Years December 31, 2022
Betty Sue Hess 4 Two Years December 31, 2022
Upper Roundtree River Roundtable


Nathaniel Rasnake 1 Two Years December 31, 2022


Russell County Government Center


137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us


Board of Supervisors   Action Item 



137 Highland Drive                                  Presenters - Attorney
Lebanon, VA 24266


    Meeting: 2/7/22         6:00 PM 



County Attorney Reports


    

  1. 

    Noise Ordinance
    

    2. 

  2. 

    RC Employee Insurance Retirement Program
    

    3. 

  3. 

    An Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
    

    4. 



Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virginia.


    

  1. Project Jonah Interjurisdictional Agreement
    2. 



Staff Recommendation:


Board Discretion.


Suggested Motion:


Motion Required.


ATTACHMENTS:
• Various


Board of Supervisors Action Item
137 Highland Drive Presenters - Attorney
Lebanon, VA 24266


Meeting: 2/7/22


PM


County Attorney Reports


    

  1. 

  2. 

  3. 



Noise Ordinance
RC Employee Insurance Retirement Program


An Ordinance to Permit Russell and Tazewell County Building Inspection Officials and
Russell and Tazewell County Erosion and Sediment Control Inspection Officials to
Mutually Perform Inspections Upon Property Owned by Pure Salmon Virginia, LLC in
Russell County and Tazewell County, Virginia.


Project Jonah Interjurisdictional Agreement


Staff Recommendation:


Board Discretion.


‘Suggested Motion:


Motion Required.


ATTACHMENTS:


Various


Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


Russell County Board of Supervisors
RETIREMENT INSURANCE PROGRAM


The Russell County Board of Supervisors agrees to participate in the following hospitalization
benefits                              for retirees:


Eligibility:


    

  1. Employees who are members of the Virginia Retirement System and are
    2. 



eligible to retire.


    

  1. 

    The employee must be at least age 50 but must not have reached the age of
Medicare Insurance eligibility.
    

    2. 

  2. 

    The employee must have fifteen (15) years of service with the Russell County
Board of Supervisors including the ten (10) years immediately preceding
retirement.
    

    3. 

  3. 

    An Insurance Retirement Program application  must be received by the County
Administrator within 90 days of an effective retirement date. Employees approved
by                                the Virginia Retirement System to receive disability benefits at any time during
    
the calendar year will be eligible for  application to this program with an effective
date to coincide                                 with their retirement thru the Virginia Retirement System.
    

    4. 

  4. 

    Elected Constitutional Officers and any employees whose salary is solely paid by
grant funding are not eligible to participate in this program.
    

    5. 

  5. 

    Elected Constitutional Officers are required to adopt, implement, and maintain the
most current version of the Personnel Policy duly adopted by the Russell County
Board of Supervisors and require monthly time sheets to be submitted to them for
employees to be eligible for participation in this program. Failure to abide by either
of these requirements at any point will render any employee ineligible for
participation in this program.
    

    6. 



Benefits:


The retiree agrees to trade, without pay, a minimum of 25 days of unused


accumulated sick/personal leave balances per calendar year at retirement date or a total
of 175 days over a seven-year period, in exchange to pay a percentage of the health
insurance premium up to seven years or until the retiree reaches the  age of Medicare
insurance eligibility, whichever comes first. The retiree will be allowed to trade unused
accumulated sick/personal leave days for the days required as specified above. The
percentage is based on total years of service as listed below:


15 years service… … …60% of insurance paid by the board


16-20 years service… … .65% of insurance paid by the board


21-24 years service… … 70% of insurance paid by the board


Russell County Board of Supervisors


RETIREMENT INSURANCE PROGRAM


The Russell County Board of Supervisors agrees to participate in the following hospitalization
benefitsfor retirees:


    

  1. 

    Employees who are members of the Virginia Retirement System and are
eligible to retire.
    

    2. 

  2. 

    The employee must be at least age 50 but must not have reached the age of
Medicare Insurance eligibility
    

    3. 

  3. 

    The employee must have fifteen (15) years of service with the Russell County
Board of Supervisors including the ten (10) years immediately preceding
retirement.
    

    4. 

  4. 

    An Insurance Retirement Program application must be received by the County
Administrator within 90 days of an effective retirement date. Employees approved
bythe Virginia Retirement System to receive disability benefits at any time during
the calendar year will be eligible for application to this program with an effective
date to coincidewith their retirement thru the Virginia Retirement System.
    

    5. 

  5. 

    Elected Constitutional Officers and any employees whose salary is solely paid by
grant funding are not eligible to participate in this program.
    

    6. 

  6. 

    Elected Constitutional Officers are required to adopt, implement, and maintain the
most current version of the Personnel Policy duly adopted by the Russell County
Board of Supervisors and require monthly time sheets to be submitted to them for
employees to be eligible for participation in this program. Failure to abide by either
of these requirements at any point will render any employee ineligible for
participation in this program.
    

    7. 



Benefits:


The retiree agrees to trade, without pay, a minimum of 25 days of unused
accumulated sick/personal leave balances per calendar year at retirement date or a total
of 175 days over a seven-year period, in exchange to pay a percentage of the health
insurance premium up to seven years or until the retiree reaches the age of Medicare
insurance eligibility, whichever comes first. The retiree will be allowed to trade unused
accumulated sick/personal leave days for the days required as specified above. The
percentage is based on total years of service as listed below:


15 years service… …-…60% of insurance paid by the board


16-20 years service… 65% of insurance paid by the board


21-24 years service…70% of insurance paid by the board


25-29 years service… … 80% of insurance paid by the board


30+ years service… … 85% of insurance paid by the board


The Board will pay the percentage for a single healthcare plan policy for the retiree.

Employee Plus One and Family coverage (retiree, spouse, and siblings or retiree and
siblings) would require the retiree to pay the difference between the cost of a single plan and
the cost of an employee plus one or a family healthcare plan.  The hospitalization  insurance
must be through the group insurance plan purchased by the Russell County School Board for
the regular employees and will be subject to all the rules and regulations governing this policy.


In the event the retiree becomes deceased during the contract period before all days
are purchased, the spouse/dependent/estate administrator of the deceased retiree would
receive the unused accumulated balances of sick/personal leave remaining.  The
reimbursement will be equal to the rate paid for unused sick/personal leave at  the time of
retirement.
Application Procedures


Employees who wish to participate in the Retirement Insurance Program (the


“Program”) should submit an application to the Russell County Administrator within 90 days
prior to the anticipated date of retirement.


Revocability


Applicants for the program may withdraw their applications upon request.   Failure                         to


meet the yearly minimum purchase requirement could result in the revocation of insurance
benefits.


Rescinding of Program


This policy is subject to appropriations by the Russell County Board of Supervisors.


Intent to rescind the policy will be published at the regular monthly                                   Board meetings preceding
the Board Meeting at which a vote is to be  taken. In the event, the plan is rescinded,
participants already in the plan will continue to receive benefits.


25-29 years service 80% of insurance paid by the board
30+ years service 85% of insurance paid by the board


The Board will pay the percentage for a single healthcare plan policy for the retiree.
Employee Plus One and Family coverage (retiree, spouse, and siblings or retiree and
siblings) would require the retiree to pay the difference between the cost of a single plan and
the cost of an employee plus one or a family healthcare plan. The hospitalization insurance
must be through the group insurance plan purchased by the Russell County School Board for
the regular employees and will be subject to all the rules and regulations governing this policy.


In the event the retiree becomes deceased during the contract period before all days
are purchased, the spouse/dependentlestate administrator of the deceased retiree would
receive the unused accumulated balances of sick/personal leave remaining. The
reimbursement will be equal to the rate paid for unused sick/personal leave at the time of
retirement.


Application Procedures


Employees who wish to participate in the Retirement Insurance Program (the
“Program") should submit an application to the Russell County Administrator within 90 days
prior to the anticipated date of retirement.


Revocability


Applicants for the program may withdraw their applications upon request. Failureto
meet the yearly minimum purchase requirement could result in the revocation of insurance
benefits.


Rescinding of Program


This policy is subject to appropriations by the Russell County Board of Supervisors.
Intent to rescind the policy will be published at the regular monthlyBoard meetings preceding
the Board Meeting at which a vote is to be taken. In the event, the plan is rescinded,
participants already in the plan will continue to receive benefits.


RESOLUTION OF THE BOARD OF SUPERVISORS OF RUSSELL COUNTY,
VIRGINIA PERTAINING TO A ONE-TIME WAIVER OF THE REQUIREMENT THAT
AN APPLICATION PURSUANT TO THE INSURANCE RETIREMENT PROGRAM


MUST BE  RECEIVED AT LEAST NINETY (90) DAYS PRIOR TO THE EMPLOYEE’S
EFFECTIVE RETIREMENT DATE


WHEREAS, the Board of Supervisors of Russell County, Virginia “RCBOS” has
considered and adopted a retirement incentive formally known as the Insurance
Retirement Program at its regular board meeting held on February 7, 2022.


WHEREAS, a requirement of the Insurance Retirement Program is that an employee
apply for the benefits under said program at least ninety (90) days prior to that employee’s
effective retirement date.


WHEREAS, the RCBOS desires to allow employees who have already announced an
effective retirement date less than ninety (90) days from February 7, 2022 to be eligible
for the benefits of the Insurance Retirement Program.


THEREFORE BE IT RESOLOVED, the RCBOS shall allow a one time waiver of the
requirement that an application for the Insurance Retirement Program must be received
at least ninety (90) days prior to an employee’s effective retirement date if that employee’s
effective retirement date occurs on or before May 9, 2022.


BE IT FURTHER RESOLVED, that after May 9, 2022 failure to file a timely application
pursuant to the Insurance Retirement Program shall result in the employee forfeiting any
benefits thereunder.


RESOLUTION OF THE BOARD OF SUPERVISORS OF RUSSELL COUNTY,
VIRGINIA PERTAINING TO A ONE-TIME WAIVER OF THE REQUIREMENT THAT
AN APPLICATION PURSUANT TO THE INSURANCE RETIREMENT PROGRAM
MUST BE RECEIVED AT LEAST NINETY (90) DAYS PRIOR TO THE EMPLOYEE’S
EFFECTIVE RETIREMENT DATE


WHEREAS, the Board of Supervisors of Russell County, Virginia “RCBOS” has
considered and adopted a retirement incentive formally known as the Insurance
Retirement Program at its regular board meeting held on February 7, 2022.


WHEREAS, a requirement of the Insurance Retirement Program is that an employee
apply for the benefits under said program at least ninety (90) days prior to that employee’s
effective retirement date.


WHEREAS, the RCBOS desires to allow employees who have already announced an
effective retirement date less than ninety (90) days from February 7, 2022 to be eligible
for the benefits of the Insurance Retirement Program.


THEREFORE BE IT RESOLOVED, the RCBOS shall allow a one time waiver of the
requirement that an application for the Insurance Retirement Program must be received
at least ninety (90) days prior to an employee’s effective retirement date if that employee’s
effective retirement date occurs on or before May 9, 2022.


BE IT FURTHER RESOLVED, that after May 9, 2022 failure to file a timely application
pursuant to the Insurance Retirement Program shall result in the employee forfeiting any
benefits thereunder.


CERTIFICATE OF ADOPTION OF RESOLUTION


The undersigned Clerk of the Board of Supervisors of the County of Russell,

Virginia, hereby certifies that the Resolution set forth above was adopted during an open
meeting on February 7, 2022, by the Board of Supervisors with the following votes:


Aye:


Nay:


Abstentions:


Signed this 7th day of February, 2022


By: ___________________________


Clerk, Board of Supervisors


CERTIFICATE OF ADOPTION OF RESOLUTION


The undersigned Clerk of the Board of Supervisors of the County of Russell,
Virginia, hereby certifies that the Resolution set forth above was adopted during an open
meeting on February 7, 2022, by the Board of Supervisors with the following votes:


Aye:
Nay:


Abstentions:


Signed this 7th day of February, 2022


By:


Clerk, Board of Supervisors


AMENDMENTS TO THE PERSONNEL POLICY


The following language will be deleted from Section 07-05 in the last sentence of the
second paragraph under number 5.


“Accrued sick leave may also be used to pay for health insurance after retirement.”


and will be replaced with


“Accrued sick leave may also be used for participation in the Insurance Retirement
Program subject to all eligibility requirements.”


The next addition will be to add the following paragraph after the first paragraph under
the heading “Constitutional Officers and Employees:”


“Elected Constitutional Officers are required to adopt, implement, and maintain the most
current version of the Personnel Policy duly adopted by the Russell County Board of
Supervisors and require monthly time sheets to be submitted to them for employees to
be eligible for participation in this program. Failure to abide by either of these
requirements at any point will render any employee ineligible for participation in this
program.”


AMENDMENTS TO THE PERSONNEL POLICY


The following language will be deleted from Section 07-05 in the last sentence of the
second paragraph under number 5.


“Accrued sick leave may also be used to pay for health insurance after retirement.”
and will be replaced with


“Accrued sick leave may also be used for participation in the Insurance Retirement
Program subject to all eligibility requirements.”


The next addition will be to add the following paragraph after the first paragraph under
the heading “Constitutional Officers and Employees:”


“Elected Constitutional Officers are required to adopt, implement, and maintain the most
current version of the Personnel Policy duly adopted by the Russell County Board of
Supervisors and require monthly time sheets to be submitted to them for employees to
be eligible for participation in this program. Failure to abide by either of these
requirements at any point will render any employee ineligible for participation in this
program.”


Board of Supervisors  Action Item C-1 – C-9
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266


                 Meeting: 2/7/22         6:00 PM 



County Administrator Reports & Requests
The County Administrator Reports & Request for February 2022:


REPORTS


    

  1. 

    2022 VACo & Virginia Rural Center Rural Caucus Reception………………….C-1
    

    2. 

  2. 

    Dr. Gregory Brown’s Resignation for the Local College Board…………………C-2
    

    3. 



REQUESTS


    

  1. VDOT Resolution for Highway System Changes Resulting from the
    2. 



Construction of VDOT Project 1056-083-R30, N501, Route 1056, Windy

Hill Lane……………………………………………….……………………………………C-3


    

  1. VDH and RC Agreement for Funding and Services of the Russell County
    2. 



Health………………………………………………………………………………………C-4


    

  1. 

    Robinson, Farmer, Cox Associates, PPLC Proposal for Central Services
    
Cost Allocation Plan…………………………………………………………………….C-5
    

    2. 

  2. 

    VDOT Grant – Community of Dante Depot Restoration……………………………C-6
    

    3. 

  3. 

    DCJS Local Law Enforcement Block (LOLE) Grant Program……………………C-7
    

    4. 

  4. 

    RC Disposal Truck Surplus and Sale…………………………………………………C-8
    

    5. 

  5. 

    RC Disposal Truck Purchase………………………………………………………….C-9
    

    6. 



STAFF RECOMMENDATION(s):
Board Discretion.


SUGGESTED MOTION(s):
Board Discretion.


ATTACHMENTS:


• Various


Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011


www.russellcountyva.us


http://www.russellcountyva.us/
http://www.russellcountyva.us/
Board of Supervisors Action Item C-1 - C-9
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266


Meeting: 2/7/22 6:00 PM


County Administrator Reports & Requests
The County Administrator Reports & Request for February 2022:


REPORTS


    

  1. 2022 VACo & Virg
    2. 



ia Rural Center Rural Caucus Reception.


    

  1. Dr. Gregory Brown’s Resignation for the Local College Board.
REQUESTS
    2. 

  2. VDOT Resolution for Highway System Changes Resulting from the
    3. 



Construction of VDOT Project 1056-083-R30, N501, Route 1056, Windy
Hill Lane.


    

  1. 

    VDH and RC Agreement for Funding and Services of the Russell County
Health…
    

    2. 

  2. 

    Robinson, Farmer, Cox Associates, PPLC Proposal for Central Services
Cost Allocation Plan.
    

    3. 

  3. 

    VDOT Grant - Community of Dante Depot Restoration.
    

    4. 

  4. 

    DCJS Local Law Enforcement Block (LOLE) Grant Program.
    

    5. 

  5. 

    RC Disposal Truck Surplus and Sale…
    

    6. 

  6. 

    RC Disposal Truck Purchase.
    

    7. 



STAFF RECOMMENDATION(s):
Board Discretion.


SUGGESTED MOTION(s):
Board Discretion.


ATTACHMENTS:


    

  • Various
    • 



Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www. russellcountyva.us


2022 Rural Caucus Reception


NAME:


NAME:


NAME:


EMAIL:


COUNTY/ORGANIZATION:


MY GUEST’S NAME:  (add $75)


PAYMENT INFORMATION


CHARGE OPTIONS:             VISA            American Express            MasterCard            Discover


CREDIT CARD NUMBER:


EXPIRATION DATE:


NAME ON THE CARD:


CONTACT PHONE:


TITLE:


TITLE:


TITLE:


CONTACT EMAIL:


Or please make check payable to VACo. Mail check and completed
registration form to 1207 East Main Street, Richmond, VA 23219.


W E D N E S D A Y ,  F E B R U A R Y  2 ,  2 0 2 2

OMNI RICHMOND HOTEL |  5 :30PM-8PM


Fax completed registration form with credit card information to 804.788.0083.


PLEASE CONTACT
VALERIE RUSSELL AT
[email protected]
WITH ANY QUESTIONS.


Hotel Reservation Details: Lodging costs are not covered in the registration fee. The
Chairpersons’ Institute is held at the Omni Richmond Hotel, 100 South 12th Street, Richmond,
VA 23219. Room rates start at $162 (single room occupancy). To reserve a hotel room, call
804.344.7000 by January 11, 2022, with this code: Government Legislative Day 2022 Group
or reserve a room at this Omni Richmond Hotel link.


Refund Policy: Requests for registration refunds are honored if received by January 28, 2022. Substitutions are
allowed in the event a supervisor is unable to attend. For more information, call VACo at 804.788.6652.


$75 per  person through January  28
$90 per  person January  29 and later  |  $90 at  the door


E a r l y  R e g i s t r a t i o n  D e a d l i n e  i s  J a n u a r y  2 8
R o o m  b l o c k  a t  t h e  O m n i  R i c h m o n d  H o t e l  c l o s e s  o n  J a n u a r y  1 1


https://www.omnihotels.com/hotels/richmond/meetings/local-government-legislative-day-2022-01282022
https://www.omnihotels.com/hotels/richmond/meetings/local-government-legislative-day-2022-01282022
2022 RURAL CAUCUS RECEPTION


WEDNESDAY, FEBRUARY 2, 2022
OMNI RICHMOND HOTEL | 5:30PM-8PM


RECEPTION
$75 per person through January 28 GENERAL ASSEMBLY
$90 per person January 29 and later | $90 at the door
Early Registration Deadline is January 28
Room block at the Omni Richmond Hotel closes on January 11


NAME:
NAME:


NAME:


EMAIL:


COUNTY/ORGANIZATION:


MY GUEST’S NAME: (add $75)


PAYMENT INFORMATION


CHARGE OPTIONS: O VISA O American Express O MasterCard O Discover


CREDIT CARD NUMBER:


EXPIRATION DATE:


NAME ON THE CARD:


CONTACT PHONE: —___sssssssssssssSsSsSsSsSSSSSSsS CONTACT EMAIL:


Hotel Reservation Details: Lodging costs are not covered in the registration fee. The
Chairpersons’ Institute is held at the Omni Richmond Hotel, 100 South 12th Street, Richmond,
VA 23219. Room rates start at $162 (single room occupancy). To reserve a hotel room, call
804.344.7000 by January 11, 2022, with this code: Government Legislative Day 2022 Group
or reserve a room at this Omni Richmond Hotel link.


Fax completed registration form with credit card information to 804.788.0083.


PLEASE CONTACT Or please make check payable to VACo. Mail check and completed


VALERIE RUSSELL AT : : . .
[email protected] registration form to 1207 East Main Street, Richmond, VA 23219.
WITH ANY QUESTIONS.


Co ; [Reval Center
e tnership of the Center Ira
‘Virginia Association of Counties Virginia and the C uncil for F Vi


Refund Policy: Requests for registration refunds are honored if received by January 28, 2022. Substitutions are
allowed in the event a supervisor is unable to attend. For more information, call VACo at 804.788.6652.


2022 Local Government Day
FEBRUARY 3, 2022 @ 11:00 AM - 2:00 PM


Advocate for Counties


Thursday, February 3, 2022 | Omni Richmond Hotel | REGISTRATION FORM
| REGISTER ONLINE


Local Government Day


Its a day for all of us. Counties. Cities. Towns. Planning Districts. It’s a day for
us to learn how the decisions being made by the General Assembly might
affect us. And it’s a day to make our voices heard. Attend Local Government
Day. Then visit the Capitol to meet with your legislators and observe
committee meetings. Later join us for a reception


Registration Fee


$100 Day Briefing only (Noon - 2pm)


$100 Reception only (530pm)


$150 for both | $175 late registration


AGENDA
gam - VACo Board of Directors Meeting
taam - Registration/Check In
1130am - Lunch
Noon = Local Government Day
Afternoon - Visit the Capitol to speak with legislators
530pm - Reception


H Reservation Detail


Lodging costs are not covered in the registration fee. Local Government Day
is held at the Omni Richmond Hotel, 100 South 12th Street, Richmond, VA
23219. Room rates start at $162 (single room occupancy). To reserve a hotel
room, call 804.344.7000 by January 24, 2022, with this code: Government
Legislative Day 2022 Group or reserve a room at this Omni Richmond Hotel
link.


REGISTRATION FORM | REGISTER ONLINE


    

  • GOOGLE CALENDAR + ADD TO ICALENDAR
    • 



Details
Date:


February, 3.2922,(20%2-92-
92)


Time:
100 am - 2:00 pm


Event Category:
Featured


Website:


Organizer
VACo


Phone:
804.788.0083


Website:
http://vaco.org/education/supervisor-
certification/


https://wwwvaco.org/legislative/county-


government-day/


Venue
Omni Richmond Hotel
VACo Event


100 South 12th Street
Richmond, VA (Virginia
23219 United States


    

  • Google Map
    • 



Websi


https://www.omnihotels.com/hote


county-government-day-
2017


« 2022 Rural Caucus Reception


VIRGINIA ASSOCIATION OF COUNTIES


1207 East Main Street, Suite 300


Richmond, Va 23219-3627


Phone: 804.788.6652 Fax: 804.788.0083


2022 Chairpersons Institute »


2022 VACo & VML
Virginia Rural Caucus &


Local Government Day Legislation


    

  1. 

    County Administrator, Supervisor Wallace, and others met with VDOT concerning Clinch
River pedestrian bridge and discussed progress on Dante Depot project.
    

    2. 

  2. 

    Supervisors Eaton and Breeding met with Delegate Will Morefield on various issues
facing the County such as the Food Tax and the potential loss of revenue for the schools if
passed and the problem with the states “across the board” raises in the schools and the
salary inequities they generate.
    

    3. 

  3. 

    County Administrator, Supervisors Breeding,  Eaton, and Wallace met with Delegate
Morefield on Project Jonah.
    

    4. 

  4. 

    County Administrator and PSA Chairman Porter discussed with the Virginia Resource
Authority (VRA) the consolidation and refinancing of the remaining Rural Development (RD)
loans.  Refinancing process will begin immediately.
    

    5. 

  5. 

    Supervisor Wallace met with newly appointed DEQ Director Mike Rolband.
    

    6. 

  6. 

    County Administrator, PSA Chairman Porter, and Washington County Administrator met
to discuss the possibility of a joint water project that would be beneficial to both counties.
    

    7. 

  7. 

    Supervisors Breeding and Eaton met with Delegate Jeff Campbell on his proposal for a
regional study of waste disposal which would include Russell County.  They discussed the
problems associated with waste disposal and the options for a recycling facility to be
associated with any future landfill that may be proposed as a result of the study.
    

    8. 



In addition, they also promoted the concept of becoming more regionally independent by
partnering with other counties in Southwest Virginia to develop a meat packing facility(s)
and other agricultural related projects that would provide alternative crops/products for our
local farmers and ranchers.


    

  1. 

    Supervisor Wallace attended the annual Board Meeting of the Virginia Planning Districts,
met newly appointed Director of DHCD, Bryan Horn, and Bill Curtis Assistant Director
DHCD.
    

    2. 

  2. 

    Supervisors Eaton and Breeding discussed the Food Tax issue with Delegate Tim
Anderson and stressed the problem with the loss of revenue and its impact on the local
school systems. Also, they discussed the inequity created by the “across the board” raises
for the SOQ school employees and the revenue demands placed on our County.
    

    3. 



10.Supervisor Wallace and Cumberland Plateau Planning District met with Tamarah
Holmes on Broadband,  Water/Sewer for Project Jonah, Dante to St. Paul Regional Sewer
Project, and the Honaker Downtown Revitalization Project.


    

  1. Supervisors Breeding and Eaton Spoke with Senator Travis Hackworth on general
issues and the Food Tax.
    2. 



2022 VACo & VML


Virginia Rural Caucus &
Local Government Day Legislation


    

  1. 

    County Administrator, Supervisor Wallace, and others met with VDOT concerning Clinch
River pedestrian bridge and discussed progress on Dante Depot project.
    

    2. 

  2. 

    Supervisors Eaton and Breeding met with Delegate Will Morefield on various issues
facing the County such as the Food Tax and the potential loss of revenue for the schools if
passed and the problem with the states “across the board” raises in the schools and the
salary inequities they generate.
    

    3. 

  3. 

    County Administrator, Supervisors Breeding, Eaton, and Wallace met with Delegate
Morefield on Project Jonah.
    

    4. 

  4. 

    County Administrator and PSA Chairman Porter discussed with the Virginia Resource
Authority (VRA) the consolidation and refinancing of the remaining Rural Development (RD)
loans. Refinancing process will begin immediately.
    

    5. 

  5. 

    Supervisor Wallace met with newly appointed DEQ Director Mike Rolband.
    

    6. 

  6. 

    County Administrator, PSA Chairman Porter, and Washington County Administrator met
to discuss the possibility of a joint water project that would be beneficial to both counties.
    

    7. 

  7. 

    Supervisors Breeding and Eaton met with Delegate Jeff Campbell on his proposal for a
regional study of waste disposal which would include Russell County. They discussed the
problems associated with waste disposal and the options for a recycling facility to be
associated with any future landfill that may be proposed as a result of the study.
    

    8. 



In addition, they also promoted the concept of becoming more regionally independent by
partnering with other counties in Southwest Virginia to develop a meat packing facility(s)
and other agricultural related projects that would provide alternative crops/products for our
local farmers and ranchers.


    

  1. 

    Supervisor Wallace attended the annual Board Meeting of the Virginia Planning Districts,
met newly appointed Director of DHCD, Bryan Horn, and Bill Curtis Assistant Director
DHCD.
    

    2. 

  2. 

    Supervisors Eaton and Breeding discussed the Food Tax issue with Delegate Tim
Anderson and stressed the problem with the loss of revenue and its impact on the local
school systems. Also, they discussed the inequity created by the “across the board” raises
for the SOQ school employees and the revenue demands placed on our County.
    

    3. 



10.Supervisor Wallace and Cumberland Plateau Planning District met with Tamarah
Holmes on Broadband, Water/Sewer for Project Jonah, Dante to St. Paul Regional Sewer
Project, and the Honaker Downtown Revitalization Project.


    

  1. Supervisors Breeding and Eaton Spoke with Senator Travis Hackworth on general
issues and the Food Tax.
    2. 



Russell County Public Schools


Gregory A. Brown, Ed.D.
Division Superintendent
Office 276.889.6500 Fax 276.889.6508


Count
nibh School Post Office Box 8 84 Dr. Lorraine C. Turner Drive Lebanon, Virginia 24266
‘School Board Dr. Tommy Wright
Members President, Southwest Virginia Community College
ern PO Box 1101
Cynthia Compton Richlands, VA 24641
Vice-Chairman
Kip Parsons January 28, 2022
tebe Dear Dr. Wright,
‘Wayne Bostic
ieee Last month, | announced my retirement after thirty (30) years of service in the VRS asa


teacher and administrator. My wife is retiring as well and we will be relocating to
Bob Gibson Tennessee. With this shared, | am offering my resignation to the Local College Board for
Southwest Virginia Community College (SWCC). | have enjoyed my years on the board


Alex Zachwieja
as a member and as the chair.


SWC is fortunate to have you as president, You have guided the college through the
pandemic and through significant change that will make SWCC more appealing to the
patrons of the area.


I wish you and SWCC only the best as you move forward with determining my
replacement.


Sincerely,


Se me


Gregory A. Brown,
Division Superintendent
Russell County Public Schools


Russell County Virginia
“The Heart of Southwest Virginia”


Tim Lovelace  Steve Breeding
District 1  District 5


Carl Rhea      Lou Ann Wallace, Chairperson Rebecca Dye
District 3  District 2 District 6


David Eaton   Oris Christian, Vice-Chairman Lonzo Lester
District 4   At-Large County Administrator


Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011


www.russellcountyva.us


The Board of Supervisors of Russell County, in regular meeting on the 7th day of February
2022 adopted the following:


RESOLUTION FOR HIGHWAY SYSTEM CHANGES RESULTING FROM THE CONSTRUCTION OF
VIRGINIA DEPARTMENT OF TRANSPORTATION PROJECT


1056-083-R30, N501 (UPC 88770)


WHEREAS, the Virginia Department of Transportation has constructed Route 1056, Windy
Hill Lane, on a new alignment under Project 1056-083-R30, N501 and


WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated
herein as a part of this resolution, define adjustments required in the secondary systems
of state highways as a result of that construction, and


NOW, THEREFORE, BE IT RESOLVED, the Russell County Board of Supervisors requests the
Virginia Department of Transportation to add segment A-B to the secondary system of
state highways, pursuant to §33.2-705 of the Code of Virginia, for which section this Board
guarantees the right of way to be clear and unrestricted, including any necessary
easements for cut slopes, fill slopes, and drainage facilities, records of which are on file
with the Circuit Court Clerk of Russell County in Plat Book 7, Pages 64-65; and


BE IT FINALLY RESOLVED, the Russell County Board of Supervisors orders that a certified
copy of this resolution be forwarded to the Resident Engineer for the Virginia Department
of Transportation.


Recorded Vote      A Copy Teste:


Moved By:  _______________


Seconded By:  ____________


Yeas:  ______


Nays: ______                                                               Lonzo Lester, MBA, CPC, VCO

County Administrator


Russell County Virginia


“The Heart of Southwest Vi ia”
Tim Lovelace Steve Breeding
District 4 District 5
Carl Rhea Lou Ann Wallace, Chairperson Rebecca Dye
District 3 District 2 District 6
David Eaton Oris Christian, Vice-Chairman Lonzo Lester
District 4 At-Large County Administrator


The Board of Supervisors of Russell County, in regular meeting on the 7" day of February
2022 adopted the following:


RESOLUTION FOR HIGHWAY SYSTEM CHANGES RESULTING FROM THE CONSTRUCTION OF
VIRGINIA DEPARTMENT OF TRANSPORTATION PROJECT


1 N PC 88771


WHEREAS, the Virginia Department of Transportation has constructed Route 1056, Windy
Hill Lane, on a new alignment under Project 1056-083-R30, N501 and


WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated
herein as a part of this resolution, define adjustments required in the secondary systems
of state highways as a result of that construction, and


NOW, THEREFORE, BE IT RESOLVED, the Russell County Board of Supervisors requests the
Virginia Department of Transportation to add segment A-B to the secondary system of
state highways, pursuant to §33.2-705 of the Code of Virginia, for which section this Board
guarantees the right of way to be clear and unrestricted, including any necessary
easements for cut slopes, fill slopes, and drainage facilities, records of which are on file
with the Circuit Court Clerk of Russell County in Plat Book 7, Pages 64-65; and


BE IT FINALLY RESOLVED, the Russell County Board of Supervisors orders that a certified
copy of this resolution be forwarded to the Resident Engineer for the Virginia Department
of Transportation.


Recorded Vote A Copy Teste:
Moved By:


Seconded By:


Yeas:


Nays: Lonzo Lester, MBA, CPC, VCO.
County Administrator


Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us


1056-083-R30, N501 (UPC 88770)


38090204


Street Name To Termini Length


N
u


m
b


e
r


O
f


L
a


n
e


s


Recordation


Reference


WINDY HILL


LANE


CUL-DE-SAC


[B] 0.32 2


PB 7, PAGES


63-64


IN RUSSELL COUNTY


by Resolution of the governing body adopted February 7, 2022


R
te


N
u


m
b


e
r


1056


The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the


governing body’s resolution for changes to the secondary system of state highways.


Addition - VDOT Project §33.2-705


A Copy Testee           Signed (County Official):__________________________________________________________


Project/Subdivision:


Report of Changes in the Secondary System of State Highways


From Termini


ROUTE 727 [A]


1056-083-R30, N501


R
ig


h
t


o
f


W
a


y


W
id


th


50


John.Bolling
Highlight
Signed (County Official)


IN RUSSELL COUNTY


by Resolution of the governing body adopted February 7, 2022


38090204


The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the
governing body’s resolution for changes to the secondary system of state highways.


A Copy Testee


Report of Changes in the Secondary System of State Highways
Project/Subdivision 1056-083-R30, N501


Addition - VDOT Project §33.2-705


3 6 s
= 33 i FA
5 |streetName| From Termini | to Termini | Length | 3 2 | Recordation |S
Z| = § | Reference |=
2 2


WINDY HILL CUL-DE-SAC PB 7, PAGES
soe | _tane | roure rar) | te) os | 2 63a | 50


AGREEMENT BETWEEN THE VIRGINIA DEPARTMENT OF HEALTH AND
THE RUSSELL COUNTY BOARD OF SUPERVISORS FOR FUNDING AND.
SERVICES OF THE RUSSELL COUNTY HEALTH DEPARTMENT


This agreement (“Agreement”) for the services to be provided by the Russell County Health
Department and the funding therefore is by and between the Virginia Department of Health (“VDH”) and
Russell County Board of Supervisors (collectively “the Parties”).


‘The Agreement is created in satisfaction of the requirements of § 32.1-31 of the Code of Virginia
(1950), as amended, in order to operate the Russell County Health Department under the terms of this
Agreement,


NOW, THEREFORE, in consideration of the covenants and agreements in this Agreement, the
sufficiency of which is acknowledged, the Parties agree as follows.


§ 1. VDE, over the course of one fiscal year, will pay an amount not to exceed $627,603.00,
from the state general fund to support the cooperative budget in accordance with, and dependent upon,
appropriations by the General Assembly, and in like time frame, the Board of Supervisors of Russell County
will provide by appropriation and in equal quarterly payments a sum of $297,097.00 local matching funds
and $72,078.00 one-hundred percent local funds for a total of $369,175.00 local funds for this fiscal year.


In addition, the Board of Supervisors has approved the Russell County Health Department to carry
forward $0.00 in local matching funds for a total of $297,097.00 matching funds and an additional $0.00 in gy,
‘one-hundred percent local funds from the prior fiscal year closing locality balance. 42/16/2021


‘These joint funds will be distributed in timely installments, as services are rendered in the operation
of the Russell County Health Department, which shall perform public health services in Russell County as
indicated in Attachment A(I.), and will perform services required by local ordinances as indicated“in
Attachment A(2,), Payments from the local government are due on the third Monday of each fiscal quarter.


§2. The term of the agreement begins July 1,2021. This Agreement will be automatically
extended on a state fiscal year to year renewal basis under the existing terms and conditions of the Agreement
unless timely written notice of termination is provided by either party. Such written notice shall be given at
least 60 days prior to the beginning of the fiscal year in which the termination is to be effective.


§3. The Commonwealth of Virginia (“Commonwealth”) and VDH shall be responsible for
providing liability insurance coverage and will provide legal defense for state employees of the local health
department for acts ot occurrences arising from performance of activities conducted pursuant to state statutes
and regulations.


A, Theresponsibility of the Commonwealth and VDH to provide liability insurance
coverage, shall be limited to and governed by the Commonwealth of Virginia
Public Liability Risk Management Plan, established under § 2.2-1837 of the Code
of Virginia (1950), as amended, Such insurance coverage shall extend to the
services specified in Attachments A(1.) and A(2,), unless the locality has opted to
provide coverage for the employee under the Public Officials Liability Self-
Insurance Plan, established under § 2.2-1839 of the Code of Virginia (1950), as
amended, or under a policy procured by the locality.


B. The Commonwealth and VDH will be responsible for providing legal defense for
those acts or occurrences arising from the performance of those services listed in
Attachment A(1.), conducted in the performance of this contract, as provided for
under the Code of Virginia and as provided for under the terms and conditions of
the Commonwealth of Virginia Public Liability Risk Management Plan,


LGA-Revised October 2021,


C. Services listed in Attachment A(2.), any services performed pursuant to a local
ordinance, and any services authorized solely by Title 15.2 of the Code of
Virginia (1950), as amended, when performed by a state employee, are herewith
expressly exempted from any requirements of legal defense or representation by
the Attomey General or the Commonwealth, For purposes of assuring the
cligibility of a state employee performing such services for liability coverage
‘under the Commonwealth of Virginia Public Liability Risk Management Plan
the Attomey General has approved, pursuant to § 2.2-507 of the Code of Virginia
(1950), as amended, and the Commonwealth of Virginia Public Liability Risk
‘Management Plan , the legal representation of said employee by the city or
county attorney, and, the Board of Supervisors of Russell County hereby
expressly agrees to provide the legal defense or representation at its sole expense
in such cases by its local attorney.


D. Inno event shall the Commonwealth or VDH be responsible for providing legal
defense or insurance coverage for local government employees.


§4, Title to equipment purchased with funds appropriated by the local government and
transferred fo the Commonwealth, either as match for state dollars or as a purchase under appropriated funds
expressly allocated to support the activities of the local health department, will be retained by the
Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System. Local
appropriations for equipment to be locally owned and controlled should not be remitted to the
Commonwealth, and the local government’s procurement procedures shall apply in the purchase. The locality
‘assumes the responsibility to maintain the equipment and all records thereon.


§5. This Agreement may only be amended or otherwise modified by an instrument in writing
signed by the Parties,


Parham Jaberi, MD, MPH rizing officer signature


Chief Deputy Commissioner
Community Health Services Lonzo Lester
Virginia Department of Health ‘Authorizing officer printed name
County Administrator
ate ‘Authorizing officer title
1] 100d ei
Date


Reisa L. Sloce, Chief Operations Officer
District Health Director
‘Cumberland Plateau Health District


Date
Approved as to form by the Office of the Attomey General on July 23, 2018


Attachments: Local Government Agreement, Attachment A(I.)
Local Government Agreement, Attachment A(2.)


LGA-Revised October 2021


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1,)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS.
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)


For Each Service Provided, Check Block for Highest income Level Served


‘COLLABORATIVE COMMUNITY HEALTH IMPROVEMENT
PROCESS


Income
‘only


Defined by
Federal
Regulations


Al (specily
income level
Ifmot ALL)


“Assure that ongoing collaborative community health
assessment and strategic heath improvement
planning processes are established, To include public.
health, heath care systems and community partners.
‘As provided for in §32.1-122.03


Code Link


-92.1-122.03;
State Health Plan Link Virginia Plan for Well-Being
2016-2020.


COMMUNICABLE DISEASE SERVICES


Income
Aonly


Defined by
Federal
Regulations


‘Al (pecily
income level
lf not ALL)


Tmnmunization of patienis against certain diseases,
Including Childhood Immunizations


‘As provided for in 32.1-46


Code Link-32,1-46


x


‘Sexually ransmilted dkease screening, diagnosis,
treatment, and surveillance


32.1-57, Districts may provide counseling


Code Link-32.1-57


Surveillance and investigation of disease
32.1-38 and 32.1-39,
‘Code Links-$2.1-35, 32.1-39, 32.1-43


HIVIAIDS surveillance, investigation, and sero
prevalence survey
32.1-36, 32.1-96.1, 32.1-39


Code Links-32,1-38, 32,1-96.1,32.1-39


“Tuberculosis control screening,
diagnosis, treatment, and surveillance
32.1-49, 32.1-60.1, and 32.1-54


Code Links-32.1-49, 32.1-50, 32.1-50.1


FAMILY PLANNING SERVICES


Income
Aconly


Defined by
Federal
Regulations,


Al


CCinie services including drugs and
Contraceptive supplies


Family Planning Population Research Act of 1970,
Title X


Code Link-32.1-77, 42 U.S.C 300 et seq, and


42 OFR Part 59


Pregnancy testing and counseling


Family Planning Population Research Act of 1970,
Title X


Code Link-32.1-77, 42 U.S.C. 300 et soq, and 42 CFR
Part 59\


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)


VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES


Revised 07/2018


[BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS.


INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (321-11)


CHILD HEALTH SERVICES


Income
Acnly


Defined by
Federal
Reguiations


Al


Children Specialy Services, dagnosis,
treatment, follow-up, and parent teaching
32.1-77, 32.1-89 and 32.1-90


Code Links-32,1-77, 32,1-89, 32,1-90


Screening for genetic trails and inborn ears
‘of metabolism, and provision of dietary
supplement


Code Links-32.1.65, 2.1.67, 92.168


Well cid care upto age 18 Board of Health
Code Link 321-77,


WIC: Federal grant requirement
Public Law 108-265 as amended, Child Nutrition Act of
41966; Child Nutrition and WIC Reauthorization Act
2009


Code Link42 U.S.C. § 1786;7 CFR, Part 26


EPSDT: DMAS MOA,
Social Securily Act section 1905(*) (6)


Code Link-32.1-14


Blood lead level testing
(Code Link-32.1-46.1, 32.1-46.


‘Outreach, Patient and Community Health Education
Gode Link-32.1-11, 32.1-11.3,


‘Community Education
Code Link-32,1-11, 32.1-23


Pre-school Physicals for school entry
Code Link-22,1-270


‘Services for Children with Special health care needs
Title V, Social Security Act


Code Link-32,1-77


‘Child restraints in motor vehicles
Code Link-46,2-1095, 46.2-1097


Babycare, Child: DMAS MOA


MATERNAL HEALTH SERVICES


Income
‘Aonly


Defined by
Federal
Regulations


Al


Prenatal and post partum care for low
tisk and intermediate risk women, Title V, Social
Securily Act Code Link-32,4-77


Babycare, Maternal: DMAS MOA


WIC: Federal grant requirement
Public Law 108-265 as amended, Child Nutrition Act of
11966; Child Nutrition and WIC Reauthorization Act
2009 Code Link 42 U.S.C §1786 and 7CFR Part 26


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1,)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS


“The following services performed in accordance with the provisions of the Code of Virginia, the
regulation of the Board of Health andlor VDH agreements with other state or federal agencies
‘and VDH policies. Data regarding the below services shall be entered in, or exported to, the
statewide environmental health database for all available data fields. Local health department
staff shall be responsible for responding to all complaints, constituent responses, media
inquiries, and Freedom of Information Act request related to the following services.


Investigation of communicable diseas
Pursuant to §§ 32.1-35 and 32.1-39 of the Code of the Code of Virginia, the local health director and
local staff are responsible for investigating any outbreak or unusual occurrence of a preventable
disease that the Board of Health requires tobe reported.


(Code Links-32,1-35,32.1-39


‘Marinas:
Pursuant to § $2.1-246 of the Code of Virginia, local health department staff are responsible for
permilting marinas and other places where boats are moored and Is responsible for inspecting them to
fensure that ther sanitary fixtures and sewage disposal facilites are in compliance with the Marina
Regulations (12VACS-570-10 et seq.)


Code Link-32,1-246


‘Migrant labor camps:
Pursuant to §§ 32.1-203-92.1-211 ofthe Code of Virginia, local health departments are responsible for
issuing, denying, suspending and revoking permits to operate migrant labor camps. Local health
departments also must inspect migrant labor camps and ensure that the construction, operation and
‘maintenance of such camps are in compliance with the Rules and Regulations Governing Migrant
Labor Camps (12VAC5-501~10 et seq).


Gode Links-32.1 Chapter 6 Article 6


‘Milk:
Pursuant to §§ 3.2-5206, 3.25208 ofthe Code of Virginia and the agency’s MOA with VDACS, the
focal health department is responsible for issuing, denying, suspending and revoking permits for
Grade “A” mik processing plants which offer mik and or mik products for sale in Virginia. Local health
depariments are also responsible forthe inspection of Grade “A” mik plants for compliance withthe
Regulations Governing Grade “A Mik (2VAC5-480-10),


ode Links-


‘Alternative discharging sewage system:
Pursuant to § 32.1-164(A) of the Code of Virginia, local health departments are responsible for issuing,
denying and revoking construction and operation permits for alternative discharging systems serving
individual farily dwellings with flows less than or equal to 1,000 gallons per day on a monthly average.
Local health departmenis are also required to conduct regular inspections of alternative discharging
systems in order fo ensure that their construction and operation are in compliance withthe Alternative
Discharging Sewage Treatment Regulations for Individual Family Dwellings (12VAC5-640-10 et seq.)


Gode Link-32,1-164


Onsite sewage systems:
Pursuant to § 32.1-163 et seq. ofthe Code of Viginia local heath department staff is responsible for
reviewing and processing site evaluations and designs of onsite sewage systems in accordance with
applicable state regulations and may perform such evaluations and designs as allowed, Local health
department staf is also responsible for issuing, denying and revoking construction and operation
permits for conventional and alternative onsite sewage systems. Local health department staff are
responsible for assuring that onsite sewage systems are inspected at time of construction for
‘compliance with the Sewage Handling and Disposal Regulations (12VAC5.610-20 et seq.; “SHDR’)
and the Alternative Onsite Sewage System Regulations (12VAC5-613-10 et soq.; “AOSS
Regulations’); local health depariment staff may perform such inspections as required. Local health
department staf is also responsible for assuring the performance, operation, and maintenance of
‘onsite sewage systems are in compliance with the SHOR and AOSS Regulations,


‘Code Link-32,1-163


Rabies:
Pursuant to § 3.2-6600 et seq, ofthe Code of Virginia, the local health department is responsible for
investigating complaints and reports of suspected rabid animals exposing a person, companion
animal, or Iivestock to rabies.


Code Link- 3.2-8500


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS


Restaurants/eating establishments:
Pursuant to § 35.1-14 of the Code of Virginia, local heath departments are responsible for issuing,
denying, renewing, revoking and suspending permits to operate food establishments. In addition, local
health departments are required to conduct at least one annual inspection of each food establishment
to ensure compliance with the requirements of the Food Regulations (12VAC5-421-10 et seq.). These
regulations include requirements and standards forthe safe preparation, handling, protection, and
preservation of food; the sanitary maintenance and use of equipment and physical facilties; the safe
‘and sanitary supply of water and disposal of waste and employee hygiene standards.


Code Link: 35.414


In accordance with § 96.1-13 of the Code of Virginia, local heath department staf is responsible for
Issuing, denying, revoking and suspending permis to operate hotels. The local health department is.
responsible for conducting inspections of hotels to ensure compliance with the Hotel Regulations
(12VAC5-431-10 et seq.). These regulations include requirements and standards for physical plant
sanitation; safe and sanitary housekeeping and maintenance practices; safe and sanitary water supply
‘and sewage disposal and vector and pest contol


Code Link-35.1-13


Wells:
Pursuant to § $2.1-176-4, and the resulting authority provided by the Board, local health departments
are responsible for issuing, denying and revoking construction permits and inspection statements for
private wells. Local health departments are also responsible for inspecting private wells to ensure that
their construction and location are in compliance with the Private Well Regulations. (12VAC5-630-10
et seq)


a.)
Code Link-32,1-176.4


Homes for adults:
‘The local health department, atthe request of the Department of Social Services (DSS), wil inspect
'DSS-permitted homes for adults to evaluate their food safety operations, wastewater disposal and
{general environmental health conditions. (22VAC40-80-160(8)(3)


‘Juvenile Justice Institutions:
Pursuant to § 96.1-23 of the Code of Virginia and the agency’s memorandum of understanding with
the Department of Corrections, local health departments are responsible for conducting atleast one
annual unannounced inspection of juvenile justice institutions in order to evaluate ther kitchen
facilties, general sanitation and environmental health conditions.


Code Link-35.1-23


‘ail inspections:
Pursuant to § §3.1-68 of the Code of Virginia and the agency’s memorandum of understanding with
the Department of Corrections, local heath departments are responsible for conducting a least one
‘annual unannounced inspection of correction faciliies in order to evaluate their kitchen facilities
general sanitation and environmental health conditions.


Code Link-53.1-68


Daycare centers:
tthe request of DSS will inspect DSS-permitted daycare centers to evaluate thelr food safely
‘operations, wastewater disposal and general environmental health conditions.
(22VAC40-80-160(8)(3))


Radon
Pursuant to § $2.1-229, local health department may assist VDH Central Office with Radon testing and
analysis. Code Link-32.1.229.


‘Summer camps! Campgrounds:
Pursuant to §§ 35.1-16 and 36.1-17 of the Code of Virginia and the corresponding regulations, local
health departments are responsible for issuing, denying, and revoking permits to operate summer
‘camps and campgrounds. The local health department is responsible for conducting inspections of
summer camps and campgrounds not less than annually to ensure that their construction, operation
‘and maintenance are in compliance with the Regulations for Summer Camps (12VAC5-440-10 et
eq.) and the Rules and Regulations Governing Campgrounds (12VACS-450-10 et seq)).


Cotte Links-36.1-16, 35.1-17


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


OTHER PUBLIC HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS.


“The following services performed in accordance with
the provisions ofthe Code of Virginia, the regulations
‘of the Board of Health andlor the policies and
procedures of the State Department of Health


Pre-Admission Screenings (PAS) x
DMAS MOA
‘Code Link- 32,1-330


‘Comprehensive Services Act x
‘Community Policy and Management Teams (CPMT)
2.2-6201-2.2-6211


‘Code Link- 2,2-5201, 22.5211,


Interagency Coordinating Council (Infants/Toddlers)
Early Intervention Services x
‘Code Link- 2.2-5905, 22-5306


Vital Records x
(Code Link- 32,1.254, 321-255, 92.1.27;
Immunizations for maternity and postpartum patients x
Code Link-32,1-11, 32,1:325, 54,1-3408.
‘AIDS Drug Assistance Program (ADAP) x
‘Code Link 321-11,
Emergency Preparedness and Response x
(Code Link’32,1-42, 32.1-43 et sea, 32.1.228
HIV Counseling, Testing and Referral x


‘Code Link-32.4-37,


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


OPTIONAL PUBLIC HEALTH SERVICES


For Each Serves Provided, Check lok for Highest Income Level Served
income a
COMMUNICABLE DISEASE SERVICES ‘Men —_|regustons
x
Foreign Travel Immunizations
x
Ot treatm
IEP PEP (Proexposue evaluation and recent ot
proipanisene ono srongatve way
Pore of poe nda oduce
TSC of A anerosion forage per,
pron poserptns or neraceupacna post
Sone oatet orhgh ake
eosues
Sroonng inal al mates z
Sommuneabsdlehae and proving vache a8 egal
Flatt conoonng atx mae, vaca
prod be
Concening
fra)
Teammate Tapas Orion
CHILD HEALTH SERVICES
Debs dab Water Srenings
DEAS MOA Cote Linke ote
oer
SchcoTbasedpovarive dol saves x
(assessment, prophy, sealants and fluoride
varnish administration provided by licensed
‘au hyn unr onets swoon of
dentist; referral to community based dentists;
Soe appicalon wien onal ouponising
dont Sgr off om sso of SOF
Saco avedinmunizaon Sinks waa bi ;
tata noon, Tags HPV Vacs
Schon Saved hea pot an anessor x
fered netimieatenuon phyet
cv ek rducton beheld tBu
retinas iin of seco at seal
tet bbous Urea ater dy ue! gcsurage
tne Taal la sty
Dainedby
Income eer at
MATERNAL HEALTH SERVICES ‘Kone —| _regutsfons
Stet


Revised 07/2018 6


Diagnosis, reatment, and referral for
gynecological problems


Provision of intensive case management for
high risk pregnant women and infants to age 2
In Baby Care (by RN assisted by outreach
‘worker}; provision of transportation to medical,
WIC and other necessary appointments as a
provider of last resort (by outreach worker
primarly), Provides home safety instruction and
supplies as available including but not limited to
smoke detectors, pack and play (to reduce co-
sleeping), electrical outlet covers, child
transportation restrains (car seals), etc.


Defined by
Income Federal Al
FAMILY PLANNING SERVICES Aonly Regulations
X
‘Nutrition Education
X
Preventive Health Services
x
Pre-Conception Health Care
Other:
Income Defined by All
MEDICAL SERVICES - Please identify services ‘Aonly Federal
Regulations
Other
‘Community Education x
Diabetes andlor dyslipidemia screening, referral x
for treatment and counseling,
‘Screening: SBIRT (screening, bref intervention a
and referral to treatment) for alcohol and other,
substance use disorders.
Outreach %
Pharmacy services-Allemate Drug Delivery Site for %
prescription medication pickup for TB treatment
Hypertension screening, referral and counseling a


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1)


VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES


OPTIONAL PUBLIC HEALTH SERVICES


For Each Service Provided, Check Block for Highest Income Level Served


Income Defined by All
‘SPECIALTY CLINIC SERVICES - Please identity ‘Acnly Federal
sorvicos, Regulations


Colposcopy clinic and related services; Colposcopy with
‘oF without Biopsy (including but not limited to
‘endometrial, cervical, vaginal, vulvar and endocervical)
with or without the use of telemedicine technology linked
to University of Viginia for any/all ofthe aforementioned
‘evaluations; management of patients who have been
referred for and/or undergone colgoscopy


“Telemedicine clinics for various specialty care, as a
needed: linkage to UVA.


Ginis forth realment of HOV nfecion L Lx


Defined by
Income Federal All
50 Identify ‘Aonly Regulations


DENTAL HEALTH SERVICES - Pl
vices


Preventive Clinic Services - Children


Preventive Clinic Services - Adulls


‘Community Education


|x| x} >


Preventive dental services for pregnant
‘women provided by dental hygienist under
emote supervision of dentist.


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2_)


VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES


PUBLIC HEALTH ENVIRONMENTAL SERVICES PROVIDED
UNDER LOCAL ORDINANCE OR CONTRACT


Chapter 81


Neierthe Cade o Vigna nor | Pace anxin
oguatonsefve Seardottoain | tascam | — Loca ince
rejutestefeloungcortceto| | "sovuis Prova brit esrsion of al on
be provided by the local health provided for code cite -
‘department locality
ete suplsaatonrspecton
state Suppo. Codeine
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subeivion ordnance artce2 | x | 102000. | wets naccrsanee wth elo oansa,anane


regulations and policy of the Commonwealth of
Virginia,


Revised 07/2018


LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)


VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES


PUBLIC HEALTH SERVICES PROVIDED UNDER.


LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS


OPTIONAL PUBLIC HEALTH MEDICAL SERVICES


For Each Service Provided, Check Block for Highest income Level Served


‘Nelther the Code of Virginia nor Regulations of the Board of
Health requires the following services to be provided by the
local health department


(identify services below)


Income
‘Aonly


Tocal
ordinance
code cite, or
contract
number


Al


Revised 07/2018


10


PROPOSAL FOR CENTRAL SERVICES COST ALLOCATION PLAN


County of Russell
PROJECT PROPOSAL


Robinson, Farmer, Cox Associates hereby submits a proposed plan of action to provide consultative
assistance to the County of Russell in preparation of its annual Cost Allocation Plan.  Said plan shall be
based upon costs incurred by the County for the fiscal year ended June 30, 2021 or at the County’s
option for the fiscal years ending June 30, 2021 through 2023.


CONTEXT STATEMENT


The performance of Federal grants and/or contracts usually requires the expenditure of resources of
various organizations of the County.  Federal regulations permit the County to recover indirect costs
that it has incurred in performing federally supported programs.  An indirect cost is one that is incurred
for the benefit of more than one program or objective and that cannot be readily or specifically
identified with a particular program (e.g., overhead costs).


Based on the requirements of appropriate federal regulations and decisions of management, Robinson,
Farmer, Cox Associates proposes to provide assistance to the County in preparing a cost allocation and
reimbursement plan to include the following:


o A Central Services Cost Allocation Plan detailing the cost of direct or indirect services
provided by the County to any department or unit of the County that is performing
Federal grants or contracts;


o the most accurate and reasonable basis of indirect cost allocation based upon: the


central service/beneficiary department relationships as they existed during the fiscal
year, promulgated regulations and management’s decisions;


o aggregation of financial and other data from the County’s records that are necessary to


compute the allocations,


o use of client data to compute allocations, and


o assistance in preparing the necessary documents and forms required for submission to
reviewing agencies.


TIME FRAME


Robinson, Farmer, Cox will provide assistance on a timely basis so that the County can submit the Cost
Allocation Plan to appropriate State agencies for review and inclusion in that year’s reimbursement
plan.


RoBiNSON, Farmer, Cox Associates, PLLC
Certified Public Accountants


CPAs | Consuttants


PROPOSAL FOR CENTRAL SERVICES COST ALLOCATION PLAN
County of Russell


PROJECT PROPOSAL


Robinson, Farmer, Cox Associates hereby submits a proposed plan of action to provide consultative
assistance to the County of Russell in preparation of its annual Cost Allocation Plan. Said plan shall be
based upon costs incurred by the County for the fiscal year ended June 30, 2021 or at the County’s
option for the fiscal years ending June 30, 2021 through 2023.


CONTEXT STATEMENT


The performance of Federal grants and/or contracts usually requires the expenditure of resources of
various organizations of the County. Federal regulations permit the County to recover indirect costs
that it has incurred in performing federally supported programs. An indirect cost is one that is incurred
for the benefit of more than one program or objective and that cannot be readily or specifically
identified with a particular program (e.g., overhead costs).


Based on the requirements of appropriate federal regulations and decisions of management, Robinson,
Farmer, Cox Associates proposes to provide assistance to the County in preparing a cost allocation and
reimbursement plan to include the following:


° A Central Services Cost Allocation Plan detailing the cost of direct or indirect services
provided by the County to any department or unit of the County that is performing
Federal grants or contracts;


© the most accurate and reasonable basis of indirect cost allocation based upon: the
central service/beneficiary department relationships as they existed during the fiscal
year, promulgated regulations and management’s decisions;


© —_ aggregation of financial and other data from the County’s records that are necessary to
compute the allocations,
° use of client data to compute allocations, and
© _ assistance in preparing the necessary documents and forms required for submission to
reviewing agencies.
TIME FRAME


Robinson, Farmer, Cox will provide assistance on a timely basis so that the County can submit the Cost
Allocation Plan to appropriate State agencies for review and inclusion in that year’s reimbursement
plan.


BLacksBurG OFFICE: Contact:
108 South Park Drive Scott Wickham, CPA, CFE
Blacksburg, Virginia 24060 Member


(S40) 552-7322 [email protected]


EXPERIENCE


Robinson, Farmer, Cox Associates has been assisting Virginia localities in the preparation of Central
Services Cost Allocation Plans for over thirty years.  For the past several years Robinson, Farmer, Cox
Associates has annually been engaged to assist over 60 Virginia jurisdictions in their Plan preparation.


COST


Robinson, Farmer, Cox Associates proposes to provide the above noted services in connection with the
County’s Central Services Cost Allocation Plan for costs incurred during the fiscal year ended June 30,
2021 for a fixed fee of $4,825.   Payment will be due and payable when the services outlined in this
proposal are complete and accepted by the County.


As an alternative, Robinson, Farmer, Cox Associates proposes to provide the above noted services in
connection with the County’s Central Services Cost Allocation plans for costs incurred during the fiscal
years 2021 through 2023 for the price of $12,975, one-third of said fee shall be due and payable
annually when the services outlined in this proposal are complete and accepted by the County.


Please check one option below:


     The County selects the one-year option. 

     The County selects the three-year option with annual savings. 



Respectfully submitted,


ROBINSON, FARMER, COX ASSOCIATES


Scott Wickham, CPA, CFE
Member
January 10, 2022


ACCEPTED:
For the County of Russell


BY:  _______________________________________________________


Authorizing Official      Title   Date


EXPERIENCE


Robinson, Farmer, Cox Associates has been assisting Virginia localities in the preparation of Central
Services Cost Allocation Plans for over thirty years. For the past several years Robinson, Farmer, Cox
‘Associates has annually been engaged to assist over 60 Virginia jurisdictions in their Plan preparation.


cosT


Robinson, Farmer, Cox Associates proposes to provide the above noted services in connection with the
County’s Central Services Cost Allocation Plan for costs incurred during the fiscal year ended June 30,
2021 for a fixed fee of $4,825. Payment will be due and payable when the services outlined in this
proposal are complete and accepted by the County.


‘As an alternative, Robinson, Farmer, Cox Associates proposes to provide the above noted services in
connection with the County’s Central Services Cost Allocation plans for costs incurred during the fiscal
years 2021 through 2023 for the price of $12,975, one-third of said fee shall be due and payable
annually when the services outlined in this proposal are complete and accepted by the County.


Please check one option below:


[J The County selects the one-year option.


(The County selects the three-year option with annual savings.


Respectfully submitted,


ROBINSON, FARMER, COX ASSOCIATES


JA W—


Scott Wickham, CPA, CFE
Member
January 10, 2022


‘ACCEPTED:
For the County of Russell


BY:


‘Authorizing Official Title Date


Tracy
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Appendix A- Revision #1


Project Number.__EN18-083.07__UPC: _113499 CFDA# 20.205 Locality: Russell Co. Dante Depot
Project Location ZIPs, 24257-7102 Locally DUNS # Oa0TOTEST Locality Address (ncl ZIP}
137 Highland Drive
Lebanon, Vigiia 24266-7168
Project nariave
gon
rom:—_200" West of Depot
io 200 East of Depot
Local Prat wenage Cora in Lona Lestar (276) 889-8000 POMPENE STOTT
[Deparnent Peet Coonatr Conte. Roger Musser (276) 606-3260 Loner musseido. ois
Projet Estimates
Primary Engnserng | Righter Woy ard umes | Consicton ol Estates Cost
sia caiy Pres parc ama = wae ar
[stmsid VDOT Proje Expenses S120 o 000 170
sted Tl rj Cost 08 = ria 253,004
Projet Gost and Reimbursement
Poaee naa Poet Cots Funds ye ecu sepantioaton | cca srareAmount | Yeast cote tacal | tact
me Maca besassemated | Srrindstie a) (a Rertarent-
Pini engineering sass Trnepanaten ates Ey Ta aap
‘0 0
0 ‘2
0 0
Tore se 7.073 a0 S158
Fagot Way aos
oan om
SEY S210510 | Tanspratan Aomatves 2 SE, SIT48S2
oy so
= 30 0
TowaiGn] S105 35706 ira siens2
[Faateninated coat 253008 Se0788 205 23 5185623


Project ancing


$0761 it I I | saass0e J


rogram and Project Specific Funding Requirements


[Tis Projet sl be adrian sozatonc wih VDOT Leal Acrnsared Pets Manian rapanaton Asmalves Progam Gu,
+n accdance wth Cape 1213 (Seopng Process Requromants) oe LAP Manus he LOCALITY sel comple Projet sping ana eee 52021,
vis i ited ans peel. The LOCALIY shal be sponse any diol inn in excess of $703,123


    

  • Arygos iene erousou Pret development wi obo rlnbusal,
    • 



Alea uns incu on is append have ben fay eon by hfe! goer’ bod coun econ sujet presi


    

  • 

    Eigse voor Pj expenses vb eared allo: 8% ile dedctd amt era aloesion and 2% wil be dedicted am entrant eqs
    

    • 

  • 

    Tne oeparreNT wl conduct rvemeral sues necessary to compe anenrnantl ocurent in cempance wn Me NatenlEndconmenl Ply Act. The LOCALITY it
onal leaning ey ener crsamens on he nena daca nee, te LOCALITY i espanst or ang ny wae ually pert nd
    

    • 



ress ay ogued hardness gence ert, VDOT asmaa cot ar hw endenrrtl decane and tides il be rove otha LOCALITY an deed om


    

  • For Tenspraton Atenas (A Projets, he LOCALITY shall main th Peet or ha imine oa ana ntact othe DEPARTMENT ris wa ead mae argo
ovr ach yar sch naarance ees era speed oy ee DEPARTHENT. Fate odo eo slo TA ned green ote expecta ens
1 TA Gide, may oqo ropa oer i.
    • 



In sconce th CTe pol, projet ust bo unde consrcon by 80202 ore acl TregpstonAemsves Progr cen ty be uj odes,
[Tis agp pds eset and fg and superodos al preou versus ghd ty VOOT an he Lal


Tie achat gtd ane an ciate os one he pares ois areoner


"haa VOOT Ol and Da


“ped ered eae of pete ing


Revie Feb, 2018, Taped pnianane a paren oarng


1


January 11, 2022


Lonzo Lester


County Administrator


137 Highland Drive, Ste A


Lebanon, Virginia 24266


RE: Local Law Enforcement Block (“LOLE”) Grant Program- FFY 19


Dear Lonzo Lester:


The Byrne Justice Assistance Grant Program (JAG) makes federal funds available to


localities to help support their efforts to reduce crime and improve public safety. The Virginia


Department of Criminal Justice Services has been designated to administer a portion of the JAG


funds reserved for Virginia and to make those funds available to local units of government. I am


pleased to advise you that we are awarding your locality $2492, funded through federal grant


2019-MU-BX-0026. Your DCJS grant award number will be determined once your eligibility


application is submitted and approved. The project period for this program is 1/1/2022 through


6/30/2022.


To indicate your acceptance of the award and conditions:


    

  1. Sign the Statement of Grant Award/Acceptance (“SOGA”) and return it electronically
    2. 



within the next 45 days to [email protected].


    

  1. Localities wishing to accept the LOLE funds allocated for their jurisdiction will need to
    2. 



complete an “eligibility application” on DJCS’s On-line Grant Management System


(“OGMS”) to ensure eligibility. The eligibility application process will be open until


February 28, 2022. To receive funds, localities must complete the eligibility application


process through the DCJS On-line Grants Management System (“OGMS”) no later than


5:00 pm on February 28, 2022. Please note that although OGMS uses the words


“application” throughout the system, this is not an application but an eligibility process.


This is a six (6) month grant and there will be no continuation.


    

  1. Your agency will need to fill out all the requested information in the OGMS eligibility
    2. 



application to include the budget and brief budget narrative outlining how your agency


will utilize the awarded federal funds (additional information on the LOLE grant program


and how to complete the OGMS eligibility application is provided with this award


package).


mailto:[email protected]
‘Shannon Dion


Megan Peterson
CChiet Deputy Director


COMMONWEALTH of VIRGINIA


Department of Criminal Justice Services


Washington Building


1100 Bank Street
Richmond, Viginia 23219


January 11, 2022


Lonzo Lester


County Administrator


137 Highland Drive, Ste A
Lebanon, Virginia 24266


RE: Local Law Enforcement Block (“LOLE”) Grant Program- FFY 19


Dear Lonzo Lester:


The Byrne Justice Assistance Grant Program (JAG) makes federal funds available to
localities to help support their efforts to reduce crime and improve public safety. The Virginia
Department of Criminal Justice Services has been designated to administer a portion of the JAG
funds reserved for Virginia and to make those funds available to local units of government. I am
pleased to advise you that we are awarding your locality $2492, funded through federal grant
2019-MU-BX-0026. Your DCJS grant award number will be determined once your eligibility
application is submitted and approved. The project period for this program is 1/1/2022 through
6/30/2022.


To indicate your acceptance of the award and conditions:


    

  1. 

    Sign the Statement of Grant Award/Acceptance (“SOGA”) and return it electronically
within the next 45 days to grantsmgmt@dcjs. virginia.gov.
    

    2. 

  2. 

    Localities wishing to accept the LOLE funds allocated for their jurisdiction will need to
complete an “eligibility application” on DJCS’s On-line Grant Management System
(“OGMS”) to ensure eligibility. The eligibility application process will be open until
February 28, 2022. To receive funds, localities must complete the eligibility application
process through the DCJS On-line Grants Management System (“OGMS”) no later than
5:00 pm on February 28, 2022. Please note that although OGMS uses the words
“application” throughout the system, this is not an application but an eligibility process.
This is a six (6) month grant and there will be no continuation,
    

    3. 

  3. 

    Your agency will need to fill out all the requested information in the OGMS eligibility
application to include the budget and brief budget narrative outlining how your agency
will utilize the awarded federal funds (additional information on the LOLE grant program
and how to complete the OGMS eligibility application is provided with this award
package).
    

    4. 



(804) 786.4000
wwedjs.veginia. gov


2


Lonzo Lester


January 11, 2022


Page Two


The General Special Conditions and the Reporting Requirements and Projected Due Dates,


are now referred to as Conditions and Requirements and will be posted online at


https://www.dcjs.virginia.gov/grants/grant-requirements within the next two weeks. Please


review your Special Conditions carefully as they include specific requirements about how your


grant funds must be managed. DCJS is mandated to comply with applicable requirements


regarding the System for Award Management (SAM), currently accessible at


https://www.sam.gov/SAM/. Therefore, you must maintain a valid Data Universal Numbering


System (DUNS) number (a unique nine-digit number used for identifying and keeping track of


entities receiving federal funds) and be registered in SAM to receive an award. For SAM


registration assistance, please contact Lacey Payne at (804) 786-8003 or via email at


[email protected].


If you have not previously done so, you must register in our new On-line Grants


Management System (OGMS) at https://ogms.dcjs.virginia.gov/ in order to manage this grant


online. The instructions on Registering for a New Account are posted here


https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and


training videos. All registrants will be approved within 3 – 5 business days.


We will be happy to assist you in any way we can to assure your project’s success. If you


have any questions regarding this award, please contact your Grant Monitor, Nicole Phelps, at


(804) 263-3388 or via email at [email protected].


Sincerely,


Shannon Dion


Enclosures


https://www.dcjs.virginia.gov/grants/grant-requirements
https://www.sam.gov/SAM/
https://ogms.dcjs.virginia.gov/
https://www.dcjs.virginia.gov/grants/ogms-training-resources
Lonzo Lester
January 11, 2022
Page Two


The General Special Conditions and the Reporting Requirements and Projected Due Dates,
are now referred to as Conditions and Requirements and will be posted online at
https://www.dejs, virginia gov/grants/grant-requirements within the next two weeks. Please
review your Special Conditions carefully as they include specific requirements about how your
grant funds must be managed. DCJS is mandated to comply with applicable requirements
regarding the System for Award Management (SAM), currently accessible at
htips://www.sam.gov/SAM/. Therefore, you must maintain a valid Data Universal Numbering
System (DUNS) number (a unique nine-digit number used for identifying and keeping track of
entities receiving federal funds) and be registered in SAM to receive an award. For SAM
registration assistance, please contact Lacey Payne at (804) 786-8003 or via email at
Lacey. [email protected].


If you have not previously done so, you must register in our new On-line Grants
Management System (OGMS) at https://ogms.dejs.virginia.gov/ in order to manage this grant
online. The instructions on Registering for a New Account are posted here


https://www.dejs. virginia gov’ grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3 — 5 business days.


We will be happy to assist you in any way we can to assure your project’s success. If you
have any questions regarding this award, please contact your Grant Monitor, Nicole Phelps, at
(804) 263-3388 or via email at [email protected].


Sincerely,


ShacwmDdDio


Shannon Dion


Enclosures


3


STATEMENT OF GRANT AWARD (SOGA)


Virginia Department of Criminal Justice Services


1100 Bank Street, 12th Floor


Richmond, Virginia


Project Director Project Administrator Finance Officer
The Hon. Steven Dye


Sheriff


79 Rogers Avenue


Lebanon, Virginia 24266


276-889-8033


[email protected]


Lonzo Lester


County Administrator


137 Highland Drive, Ste A


Lebanon, Virginia 24266


276-889-8000


[email protected]


Alicia McGlothlin


Treasurer


137 Highland Drive


Lebanon, Virginia 24266


276-889-8028


[email protected]


*Please indicate your locality’s DUNS # in the space provided. As the duly authorized


representative, the undersigned, having received the Statement of Grant Awards (SOGA) and


Special Conditions attached thereto, hereby accepts this grant and agrees to the conditions and


provisions of all other Federal and State laws and rules and regulations that apply to this award.


Signature: ______________________________  Title: ________________________
Authorized Official (Project Administrator)


Date:   ______________________________ DUNS #: _____________________


Local Law Enforcement Block (“LOLE”) Grant Program- FFY 19


Subgrantee: Russell


DCJS Grant Number: TBD


Grant Start Date: 1/1/2022  Grant End Date: 6/30/2022


Federal Grant Number:   2019-MU-BX-0026


Federal Awardee:  BJA


Federal Catalog Number:  16.738


Project Description:   To strengthen Crime Control


Federal Start Date:  10/1/2018


Federal Funds:   $2492


State General Funds:


State Special Funds:


Local Match:   _______


Total Budget:   $2492  Indirect Cost Rate: _____%  *If applicable


STATEMENT OF GRANT AWARD (SOGA)


Virginia Department of Criminal Justice Services
1100 Bank Street, 12" Floor


Richmond, Virginia


Local Law Enforcement Block (“LOLE”) Grant Program- FFY 19


Subgrantee: Russell


DCJS Grant Number: TBD
Grant Start Date: 1/1/2022
Federal Grant Number:
Federal Awardee:


Federal Catalog Number:
Project Description:
Federal Start Date:


Grant End Date: 6/30/2022
2019-MU-BX-0026
BJA
16.738
To strengthen Crime Control
10/1/2018


Federal Funds:
State General Funds:
State Special Funds:
Local Match:


Total Budget:


$2492


$2492 Indirect Cost Rate:


% — *Irapplicable


Project Director


Project Administrator


Finance Officer


The Hon. Steven Dye


Sheriff
79 Rogers Avenue
Lebanon, Virginia 24266


276-889-8033
[email protected]


Lonzo Lester
County Administrator


137 Highland Drive, Ste A
Lebanon, Virginia 24266
276-889-8000
[email protected]


Alicia MeGlothlin
Treasurer


137 Highland Drive
Lebanon, Virginia 24266
276-889-8028
[email protected]


*Please indicate your locality’s DUNS # in the space provided. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and


Special Conditions attached thereto, hereby accepts this grant and agrees to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.


Signature:


Title:


‘Ruthorized Ofiieial (Project Administrator)


Date:


DUNS #:


Virginia Local Law Enforcement Grant Program FY 19


Introduction


The Virginia Department of Criminal Justice Services (“DCJS”) is pleased to announce the availability of
funds through the Local Law Enforcement (“LOLE”) Grant Program.  These funds are available under the
Fiscal Year 2019 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program.  This program
makes federal funds available to localities to help support their efforts to support public safety or crime
prevention efforts. DCJS has been designated to administer a portion of the JAG funds reserved for
Virginia and to make those funds available to local units of government. DCJS has designated this
program the Local Law Enforcement, LOLE, Grant Program. Grant funds can be used for state and local
initiatives, technical assistance, training, personnel, equipment, supplies, contractual support and
information systems for criminal justice, including for any one or more of the following areas: law
enforcement programs; prosecution and court programs; prevention and education programs; corrections
and community corrections programs; drug treatment and enforcement programs; and planning,
evaluation and technology improvement programs.


Eligibility for LOLE Funds


The LOLE grant program is a formula based grant opportunity.  Eligible localities have reported violent
crime data at least three (3) years of the past ten (10) calendar years, to the Federal Bureau of
Investigations Uniform Crime Report (URC) Part 1.  If a locality has not reported at least three (3) years
of UCR Part 1 violent crime data in the past ten calendar years, they are ineligible to receive an
award.  Localities wishing to accept the LOLE funds allocated for their jurisdiction will need to complete
an “eligibility application” on DJCS’s Online Grant Management System (“OGMS”) to ensure
eligibility.


Funding Focused Areas


o Law Enforcement to include- hiring, overtime, and equipment
o Prosecution and Courts
o Prevention and Education efforts
o Corrections and Community Corrections
o Drug Treatment
o Planning, Education and Technology Improvement


Prohibition on Use of Funds


Funds through this grant program are not to be used to purchase, lease, rent or acquire tanks or armored
vehicles, fixed-wing aircraft, limousines, real estate, yachts, consultants, or any vehicle not used primarily
for law enforcement.  In addition, federal funds cannot be used to supplant State or local funds, but
instead to increase the amount of funds that would be available otherwise from State and local sources.
Grant funds may not be used for: weapons, ammunition, and related equipment normally and routinely
provided by the locality; standard clothing and uniforms normally and routinely provided by the locality;
construction or renovation; land acquisition, lobbying and political contributions; honoraria; bonuses;
personal entertainment such as tickets to sporting events; personal calls; alcohol; or vehicles normally and
routinely provided by the locality to others in the same roles. Grant funds cannot be used for refreshment
breaks or meals at training events, meetings or conferences.


Local Law Enforcement Grant Program FY 19


Introduction


The Virginia Department of Criminal Justice Services (“DCJS”) is pleased to announce the availability of
funds through the Local Law Enforcement (“LOLE”) Grant Program. These funds are available under the
Fiscal Year 2019 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program. This program
makes federal funds available to localities to help support their efforts to support public safety or crime
prevention efforts. DCJS has been designated to administer a portion of the JAG funds reserved for
Virginia and to make those funds available to local units of government. DCJS has designated this
program the Local Law Enforcement, LOLE, Grant Program. Grant funds can be used for state and local
initiatives, technical assistance, training, personnel, equipment, supplies, contractual support and


nformation systems for criminal justice, including for any one or more of the following areas: law
enforcement programs; prosecution and court programs; prevention and education programs; corrections
and community corrections programs; drug treatment and enforcement programs; and planning,
evaluation and technology improvement programs.


Eligibility for LOLE Funds


‘The LOLE grant program is a formula based grant opportunity. Eligible localities have reported violent
crime data at least three (3) years of the past ten (10) calendar years, to the Federal Bureau of
Investigations Uniform Crime Report (URC) Part 1. Ifa locality has not reported at least three (3) years
of UCR Part 1 violent crime data in the past ten calendar years, they are ineligible to receive an


award. Localities wishing to accept the LOLE funds allocated for their jurisdiction will need to complete
an “eligibility application” on DICS"s Online Grant Management System (“OGMS") to ensure
eligibility.


Funding Focused Areas


Law Enforcement to include- hiring, overtime, and equipment
Prosecution and Courts


Prevention and Education efforts


Corrections and Community Corrections


Drug Treatment


Planning, Education and Technology Improvement


eo 00000


Prohibition on Use of Funds


Funds through this grant program are not to be used to purchase, lease, rent or aequire tanks or armored
vehicles, fixed-wing aircraft, limousines, real estate, yachts, consultants, or any vehicle not used primarily
for law enforcement. In addition, federal funds cannot be used to supplant State or local funds, but
instead to increase the amount of funds that would be available otherwise from State and local sources.
Grant funds may not be used for: weapons, ammunition, and related equipment normally and routinely
provided by the locality; standard clothing and uniforms normally and routinely provided by the locality;
construction or renovation; land acquisition, lobbying and political contributions; honoraria; bonuses;
personal entertainment such as tickets to sporting events; personal calls; aleohol; or vehicles normally and
routinely provided by the locality to others in the same roles. Grant funds cannot be used for refreshment
breaks or meals at training events, meetings or conferences.


Match Requirement


There is no match requirement for this program.


Funding Period


The eligibility/ application process will be open until February 28, 2022. This should give localities ample
time to assess their needs for funding.  This grant is a six (6) month grant program with the grant period
being January 1, 2022 to June 30, 2022. There will be no continuation of the grant for this program.


Grant Funds


• This is a reimbursement grant program.
• Grant funds cannot be used to supplant state or local funds that would otherwise be available for


the same purposes.
• Reimbursement will be based on paid invoices for approved expenditures or through


requested advance drawdowns with expected expenditures.
• Changes to the grant budget after award must be approved by DCJS prior to expending funds


based on the changes.
• Transactions occurring outside of the grant period will not be eligible for reimbursement.


Forms and Instructions


To receive funds, localities must complete the eligibility process through the DCJS On-line Grants
Management System (OGMS) no later than 5:00 p.m. on February 28, 2022. Please note that
although OGMS uses the words “application” throughout the system, this is not an application but an
eligibility process.


To complete the process, you must register in OGMS and, once approved, choose “Local Law
Enforcement, (“LOLE”) Grant Program- FY 19 from the list on the left panel under Funding
Opportunities.


General Information: You will need to select “Create a New Application”.  The OGMS Application
Creation Wizard will assist you in completing the application’s General Information form. Step 1 of the
Wizard requires an application title and primary contact.


The application title should include the locality’s name and fiscal year of the grant program (e.g. ABC
Police Department LOLE FY19).


The primary contact is the individual in your agency who will be designated as the primary person
responsible for the eligibility process from your locality. The individual will receive automated email
notifications when attention is needed on the forms. You will be able to add other persons to give them
access to edit the forms or associate them later after the fiscal year has begun.


Once the information has been entered, click “Save Form” to enter Step 2. Under this step, an Application
ID will be assigned and the Program Area, Funding Opportunity, Application Stage, and Application
Status will be auto populated. Select the locality for who you will be submitting these forms. Click “Save
Form Information” to start Step 3.


Match Requirement


There is no match requirement for this program.


Funding Period


The eligibility/ application process will be open until February 28, 2022. This should give localities ample
time to assess their needs for funding. This grant is a six (6) month grant program with the grant period


being January 1, 2022 to June 30, 2022. There will be no continuation of the grant for this program.


Grant Funds


© This is a reimbursement grant program,


    

  • Grant funds cannot be used to supplant state or local funds that would otherwise be available for
the same purposes.
    • 



© Reimbursement will be based on paid invoices for approved expenditures or through
requested advance drawdowns with expected expenditures.


© Changes to the grant budget after award must be approved by DCIS prior to expending funds
based on the changes.


    

  • Transactions occurring outside of the grant period will not be eligible for reimbursement.
    • 



Forms and Instructions


To receive funds, localities must complete the eligibility process through the DCJS On-line Grants
Management System (OGMS) no later than 5:00 p.m. on February 28, 2022, Please note that
although OGMS uses the words “application” throughout the system, this is not an application but an
eligibility process.


To complete the process, you must register in OGMS and, once approved, choose “Local Law
Enforcement, (“LOLE”) Grant Program- FY 19 from the list on the left panel under Funding
Opportuni


General Information: You will need to select “Create a New Application”, The OGMS Application
Creation Wizard will assist you in completing the application’s General Information form. Step 1 of the
Wizard requires an application title and primary contact.


The application title should include the locality’s name and fiscal year of the grant program (e.g. ABC
Police Department LOLE FY 19).


The primary contact is the individual in your agency who will be designated as the primary person
responsible for the eligibility process from your locality. The individual will receive automated email
notifications when attention is needed on the forms. You will be able to add other persons to give them
access to edit the forms or associate them later after the fiscal year has begun.


Once the information has been entered, click “Save Form” to enter Step 2. Under this step, an Application
ID will be assigned and the Program Area, Funding Opportunity, Application Stage, and Application
Status will be auto populated. Select the locality for who you will be submitting these forms. Click “Save
Form Information” to start Step 3.


Under “Additional Applicants,” select any additional contacts within the locality that will also manage
funding and work on the forms. This may include the Police Chief and Finance Officer. Once you click
“Save Form Information” on Step 3, you will have completed the General Information component of the
eligibility process.


After General Information has been finished, you have the ability to complete the forms in any order or
save to return at another time.


Face Sheet: (everything in RED on the application form is required)


o Congressional District: Select the Congressional District(s) that will benefit from the funding. To


select more than one, hold down the Ctrl key.
o Jurisdiction(s) Served: Select all jurisdiction(s) served.
o Certified Crime Prevention Community: Click the hyperlink on the form to see if your locality is


certified. Answer “Yes” or “No”
o Type of Application: For this funding opportunity, you will choose “New.”
o Community Setting: Check the box(s) that best describes the locality.
o Brief Project Overview: Provide a short description of what the funds will be used for, for example,


SWAT vests, Body Worn Camera mounts, etc.
o Project Director: List the person who will have the day-to-day responsibility for managing the


project, and provide all required contact information.
o Project Administrator: Name and contact information for the County Administrator or City Manager


(Administrative and Fiscal Agent) who has the authority to formally commit the organization/locality
to complying with all the terms of the grant application, including the provision of the required
match, if applicable.


o Finance Officer: List the person who will be responsible for the fiscal management of the funds and
provide all required contact information.


LOLE Budget: Click “Edit Grid” and enter the amount allocated to the locality under the Budget
Category your locality plans to use the funds, for example, you would choose Law Enforcement,
Prosecution/ Courts, Prevention/Education and so on. Your localities award amount would be located in
the award letter that went out to your locality.


• Depending on which Budget Category your locality chooses to have LOLE funds
support, you will then need to fill out the required information for each category.


• For Example, if your locality is going to use LOLE funds for Law Enforcement, you
will need to fill out the Law Enforcement Category, you should answer, “Yes” when
asked, “Are Law Enforcement funds being requested?”. Law Enforcement funds can be
used for Hiring, Overtime, or Equipment.  You will need to complete the appropriate area
that the funding will be utilized. It is required that a brief narrative is completed for any
section that you are utilizing funds.


• Each budget category has their own form that will need to be completed if you are
requested funds from that category.  If you are not requesting funds from a certain
category, you can select “No” when asked if funds are being selected in a particular
category.


General Conditions and Assurances: This section is required under this grant program and must be
completed by the Project Administrator. The Project Administrator, or the individual who has been
delegated or designated as the signing authority, must certify that the grant funds gives assurances and
certifies that the grant will follow federal conditions.


Under “Additional Applicants,” select any additional contacts within the locality that will also manage
funding and work on the forms. This may include the Police Chief and Finance Officer. Once you click
“Save Form Information” on Step 3, you will have completed the General Information component of the
eligibility process.


After General Information has been finished, you have the ability to complete the forms in any order or
save to return at another time.


Face Sheet: (everything in RED on the application form is required)
© Congressional District: Select the Congressional District(s) that will benefit from the funding. To


select more than one, hold down the Ctrl key.
© Jurisdiction(s) Served: Select all jurisdiction(s) served.


© Certified Crime Prevention Community: Click the hyperlink on the form to see if your locality is
certified. Answer “Yes” or “No”


© Type of Application: For this funding opportunity, you will choose “New.”


© Community Setting: Check the box(s) that best describes the locality.


© Brief Project Overview: Provide a short description of what the funds will be used for, for example,


SWAT vests, Body Worn Camera mounts, ete.
© Project Director: List the person who will have the day-to-day responsibility for managing the
project, and provide all required contact information.


Project Administrator: Name and contact information for the County Administrator or City Manager


(Administrative and Fiscal Agent) who has the authority to formally commit the organization/locality


to complying with all the terms of the grant application, including the provision of the required


match, if applicable.


© Finance Officer: List the person who will be responsible for the fiscal management of the funds and
provide all required contact information


LOLE Budget: Click “Edit Grid” and enter the amount allocated to the locality under the Budget
Category your locality plans to use the funds, for example, you would choose Law Enforcement,
Prosecution/ Courts, Prevention/Education and so on. Your localities award amount would be located in
the award letter that went out to your locality.


    

  • Depending on which Budget Category your locality chooses to have LOLE funds
support, you will then need to fill out the required information for each category
    • 



    

  • 

    For Example, if your locality is going to use LOLE funds for Law Enforeement, you
will need to fill out the Law Enforcement Category, you should answer, “Yes” when
asked, “Are Law Enforcement funds being requested?”. Law Enforcement funds can be
used for Hiring, Overtime, or Equipment. You will need to complete the appropriate area
that the funding will be utilized. It is required that a brief narrative is completed for any
section that you are utilizing funds.
    

    • 

  • 

    Each budget category has their own form that will need to be completed if you are
requested funds from that category. If you are not requesting funds from a certain
category, you can select “No” when asked if funds are being selected in a particular
category.
    

    • 



General Conditions and Assurances: This section is required under this grant program and must be
completed by the Project Administrator. The Project Administrator, or the individual who has been
delegated or designated as the signing authority, must certify that the grant funds gives assurances and
certifies that the grant will follow federal conditions.


Lobbying Disbarment: This section is required under this grant program and must be completed by the
Project Administrator. The Project Administrator, or the individual who has been delegated or designated
as the signing authority, must certify that the grantee will be in compliance with the certification
requirements under 28 CFR Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-
wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-free
Workplace”.


Non-Supplantation: This section is required under this grant program and must be completed by the
Project Administrator. The Project Administrator, or the individual who has been delegated or designated
as the signing authority, must certify that the grant funds requested under this grant program will be used
to supplement existing funds and will not replace (supplant) funds appropriated for the same purposes.


Authority Certification: This section is required under this grant program and must be completed by
the Project Administrator. If the person completing the application is not the Project Administrator, as
previously defined, information regarding the signing authority, or the delegation of such authority,
should be uploaded in the Attachments section of the application.


Attachments: There are not required attachments for the LOLE grant program. Select “No”, attachments
are not required. You will need to upload an attachment if the person completing the application is not the
Project Administrator, information regarding the signing authority, or the delegation of such authority,
should be uploaded.


Submitting Forms


To receive funds, localities must complete the eligibility/application process through the DCJS On-
line Grants Management System (OGMS) no later than 5:00 p.m. February 28, 2022. Each form
must be marked as complete before you can submit. If you receive an alert, you will need to review the
form for any missing required information.


Technical Assistance


Please contact the following DCJS staff for questions regarding your Local Law Enforcement, “LOLE”,
Grant program:


o Nicole Phelps: email [email protected] or telephone 804.786.1577   or
o Tracy Matthews: email [email protected] or telephone 804.371.0635


For assistance with the OGMS system, email [email protected] and include the program
area in the subject line. This should be used for general system questions and not form-specific inquiries.


For additional resources, refer to the Website Links under the Funding Opportunity.


mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
Lobbying Disbarment: This section is required under this grant program and must be completed by the
Project Administrator. The Project Administrator, or the individual who has been delegated or designated
as the signing authority, must certify that the grantee will be in compliance with the certification
requirements under 28 CER Part 69, “New Restrictions on Lobbying” and 28 CFR Part 67, “Government-
wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-free
Workplace”.


Non-Supplantation: This section is required under this grant program and must be completed by the
Project Administrator. The Project Administrator, or the individual who has been delegated or designated
as the signing authority, must certify that the grant funds requested under this grant program will be used
to supplement existing funds and will not replace (supplant) funds appropriated for the same purposes.


Authority Certification: This section is required under this grant program and must be completed by
the Project Administrator. If the person completing the application is not the Project Administrator, as
previously defined, information regarding the signing authority, or the delegation of such authority,
should be uploaded in the Attachments section of the application.


Attachments: There are not required attachments for the LOLE grant program, Select “No”, attachments
are not required. You will need to upload an attachment if the person completing the application is not the
Project Administrator, information regarding the signing authority, or the delegation of such authority,
should be uploaded.


Submitting Forms


To receive funds, localities must complete the eligibility/application process through the DCJS On-
line Grants Management System (OGMS) no later than 5:00 p.m, February 28, 2022. Each form
must be marked as complete before you can submit. If you receive an alert, you will need to review the
form for any missing required information,


‘Technical Assistance


Please contact the following DCJS staff for questions regarding your Local Law Enforcement, “LOLE”
Grant program:


© Nicole Phelps: email nicole.phelps@dejs. virginia, gov or telephone 804.786.1577 or
© Tracy Matthews: email [email protected] or telephone 804.371.0635


For assistance with the OGMS system, email ogmssupport(@dejs. virginia. gov and include the program
area in the subject line, This should be used for general system questions and not form-specific inquiries.


For additional resources, refer to the Website Links under the Funding Opportunity.


JMVVOOD


AUCTION COMPANY, ING


THE EQUIPMENT AUCTIONEERS
Corporate Office: 3475 Ashley Road, Montgomery, AL 36108
South Carolina Office: 115 Belvedere Circle, West Columbia, SC 29172
Phone: 334.264.3265; Fax 334.269.6990


January 26, 2022


Russell County Virginia Board of Supervisors
P.O. Box 1208


Lebanon, VA 24266


Phone : 276-415-9102


E mail: brian [email protected]


Re: Proposed Auction


We want to thank you for allowing J.M. Wood Auction Company, Inc. the opportunity of submitting a
proposal on the auction of your surplus equipment. Since 1973, J.M. Wood Auction Co. Inc. has
conducted thousands of public auctions and sold billions of dollars of heavy machinery and trucks to
buyers across the world. We believe our marketing methods along with our extensive global reach to
buyers are necessary for you to achieve the true global market value of your assets.


    

  • Auction Location and Date: The proposed auction will be March 15 - 19, 2022 at our
one-hundred-acre permanent auction facility in Montgomery, Alabama.
    • 



“ Traditional Auction Marketing: J.M. Wood Auction will promote and feature your
equipment in our full color auction magazine. A personalized ma will be selected from
our database of over 100,000 domestic and international buyers. We will select potential
buyers to market to by targeting recent buying patterns, trending industries, and regional
activity. Your auction will be promoted in numerous industry specific trade magazines as well
as in over (300) newspapers reaching a broad range of potential buyers.


“ Online Auction Marketing: Our team will go to work immediately posting your
inventory with multiple photos and inspections on JMWood.com. Our website is an essential
tool in reaching thousands of buyers who visit our site daily. Your inventory will also be posted
on numerous worldwide industry related sites in front of millions of buyers searching for
equipment for their operations in countries across the globe. Your equipment will also be
featured in J.M. Wood Auction’s award-winning social media marketing campaign consisting of
outlets such as Face book, Twitter, YouTube and more. Both Facebook and Constant Contact
have recognized J.M. Wood Auction as one of their annual top performing marketing
companies.


« Auction Delivery, Pre-Auction Services and Set Up: We encourage you to
schedule delivery of your equipment to the auction facility as soon as possible. This allows
adequate time for pre-auction services such as detailed inspection reports, photography, video,
clean-up, and repairs. J.M. Wood Auction will provide the seller with a detailed report on any


repairs and clean-up deemed necessary to make the equipment bring the maximum dollar. No
repairs will be made without prior consent from seller. J.M Wood Auction will coordinate an on-
site detailed clean-up service on the equipment listed on the sellers (Exhibit “A”). J.M. Wood
Auction will have representatives aggressively marketing your equipment and answering
questions from prospective buyers prior to the auction.


“ Auction Day: With over 40 years in the auction business, it is in our blood. We live for
auction day, and itis exciting! When you arrive at one of our world class drive through auction
facilities you will find a team of professionals that know and love their job. A detailed auction
catalog with lot numbers will be presented to all the pre-approved buyers on hand. The
equipment will be paraded past the auction theatre full of attendees and broadcast live on the
internet as well. We will furnish all personnel to conduct the auction, collect proceeds, and
assist in load-out.


    

  • Online Auction Bidding: JMWoodLive.com is our exclusive proprietary online bidding
service. Since its inception, we have registered tens of thousands of pre-approved national and
international buyers. Multiple photos of the exterior, interior and components of every item
will be posted for online buyers. In addition, we provide detailed inspection services on any
equipment the prospective buyer may need.
    • 



“ Buyer Services: Prior to the auction, J.M. Wood Auction provides the buyer with detailed
inspection services, financing options and logistical estimates. After the auction, we will
coordinate logistics as well as dismantle and containerize equipment headed to the port.


    

  • Post Auction and Payment Terms: J.M. Wood Auction will furnish a computerized
statement of each item sold, We will issue seller a check for full settlement within 10 banking
days after the date of auction. Any service fees incurred such as clean-up, repairs, and
transportation will be deducted from seller’s final net proceeds.
    • 



Liens and Encumbrances: Auctioneer acts as Sellers’s agent. Seller guarantees that
he/she is the sole owner of items being sold and states that items are free of all mortgage’s liens
and encumbrances, Seller agrees to disclose all specific liens, blanket liens, mortgages, taxes,
encumbrances or claims of any sort and states he is not connected to claim by Bankrupt Court
or IRS, In the event, such claim should exist Seller agrees to pay all legal expense incurred by
Auctioneer to protect and defend clear title. Seller hereby authorizes J.M. Wood Auction Co.,
Inc (hereby known as Auctioneer) at the absolute discretion of Auctioneer to carry out title
searches in respect of the equipment at the expense of Seller, but in no case, shall Auctioneer
have a duty to conduct, nor be responsible for the results of any such title search


Proposal Option:


“> (Financial Guarantee)




JM. Wood Auction gives a GROSS financial guarantee of $150,000.00 for the 2020 Mack
GRAF T/A Roll Off Truck as per the specifications and conditions listed on the attached
(Exhibit A"). A commission rate of 7% Absolute will be charged to gross sales.




This Equipment needs to be on our yard no later than March 8, 2022.


We would like to thank you for allowing J.M. Wood Auction Company, Inc. to present this proposal to
you and we look forward to conducting your auction.


“We Turn Equipment into Cash”


VA Board of Supervisors Daty
Curt Brown, Territory Manager Date
J.M. Wood Auction Co., Inc.
John D. Gray, Vice President Date


J.M. Wood Auction Co., Inc.
‘Kentucky Auctioneer’s License # RP2876
‘Alabama Auctioneers License # 1791


THIS DOCUMENT IS CONFIDENTAL; IT CONTAINS PROPRIETARY INFORMATION THAT IS INTENDED ONLY FOR USE BY
‘AUTHORIZED J.M. WOOD AUCTION CO, INC. REPRESENTATIVES AND AUCTIONEERS. THIS DOCUMENT MAY NOT BE COPIED OR
‘SHARED WITH ANY PARTY OTHER THAN J.M. WOOD AUCTION CO., INC. UNAUTHORIZED USE IS STRICTLY PROHIBITED.


Wyemvwvo0D


|Russell County Virgina
{etanon va 20s JMVVOOD


IMarch 15 - 19, 2022Auction in Montgomery, AL
[Due Date: January 26, 2022


[CATEGORY [YEAR [MAKE MODEL S/N. [DESCRIPTION HRS/MILES [CONDITION, [REPAIRS REQUIRED,


‘T/A, 415 HP Mack MP8 engine,
Mack mDrive trans, 44K rears,
18K front, PS, AC, 60,000#
Roll off Trucks | 2020 Mack GR6AE AM2GR3GCXLM019119 | Galbreath Hoist, Pioneer Tarp | 58,500 |GOOD clean-up
System, tool box, full fenders,
/315/80R22.5 front tires, 1822.5
rear tires, disc wheels


Customer Initial ox,
SS”


CE National Auto Fleet Group
A Division of Chevrolet of Wataonvitio
a 490 Auto Center Drive, Watsonville, CA 95076
(855) 289-6572 + (831) 480-8497 Fax
[email protected]


1/24/2024 Quote ID#1901HD


Russell County
137 Highland Drive
Lebanon, VA 24266


Dear Russell County,


National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration, One
(1) New/Unused (2022 MACK Granite 64FR, MP8-615C Engine, MACK TMD12AFO-HD mDrive
Transmission with Galbreath 60,000# Roll Off Hoist via Carolina Environmental Systems) and
provided by Mr, Arnold Day with Mack, each for:


MSRP Contract Price
Chassis and Option 42267730 17.6400
7368100


Total


“This vehicle(s) is avallable under the Sourcewell (Formerly Known as NIPA) Contract 060920-NAF. Please
reference this Bid Number on all Purchase Orders.


‘Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.


Sincerely,


Eontract Manager


[email protected]
Office (855) 289-6572


Fax (831) 480-8497


Carolina Environmental Systems, Inc.
306 Pineview Drive, Kernersville, NC 27284
2701 White Horse Road, Greenville, SC 29611
500 Lee Industrial Blvd, Austell, Ga 30168
Phone: 800-239-7796
336-869-9900


HOIST QUOTE


Holst Spec
‘New Galbreath 60,000 Ibs. reoving type outside rail
Model - US-OR-174, 22” long


48 degree dump angle


Front automatic nose roller container lock, rear ratchet straps
‘Main frame ~ 10"x4"x1/2" A500 tubing


Cylinders: Lift 6°x4.5" rod x 72", Reeving 7°x3" rod x 80”
Low pressure hydraulics ~ 1850 PSI


50 gallon oil tank with filter


Inside air controls, outside levers


Hoist up — in cab ~ light


‘Automatic rear folding IOC bumper, back up alarm


Rou ight bar with 4 revessed bulbs, 4-red LED, 2-olea regular, LED side markers
Mid body turn signals ~ LED


Steel tool box ~ 48" x 20" x 16”


‘Tandem stool fenders


‘Work lights on tarp gantry


Roar Window Sereen


Mud flaps
Hucks bolts used on mounting at CES facility
RpaSOOSARG Pioneer mck and pinion tarp system with integrated valve


Galbreath warranty ~ I yoar excluding cable, 2 year hydraulic
High gloss black paint


TECHNICAL SPECIFICATION


GRANITE 64FR


‘APPLICATION PAC)
GRANITE AF CONFIG. PKG,


{USTOMER/VEHICLE INFO
‘CHASSIS (BASE MODEL)
‘ASSEMBLY:PLANT
CUSTOMER FLEET SIZE
‘TPE OF SERVICE


cl
5
8


INITIAL REGISTRATION LOCATION.
LANGUAGE-PUBS/DECAL/SIGNS.
ROAD CONDITION!


VEHICLE USE & BODY/TRAILER TYPE


TRAILER TYPE i
GROSS COMBINATION WEIGHT (CA in
P29 only)


BRAKE REGULATION.
TOPOGRAPHY


‘ANIBIENT TEMP-UPPERLLIMIT: (GTA).
‘TERRAIN GRADE


LOADING SURFACE


VEHICLE VOCATION


FENGINE/TRANSMISSION
ENGINE PACKAGE, COMBUSTION


S Glie APPLICATION, VEHIOLE
‘TRANSMISSION


8 GEARBOX 12TH GEARLOCKOUT


WARRANTY REGISTRATION LOCATION US - WARRANTY REGISTRATION LOCATION


S/ WEL MAINTAINED SUREAGED ROADS POH DRIVING DISTANCE:


RIPTION
'PKY 1745: CTO; RH 88, 25L DEF, LH SINGLE SLEEVED FUEL TANK, INBOARD AIR


DESCRIPTION
GRANITE 64FR


‘aie a Nasingté: BA OSA!) Het man AAI IS
DEALER FLEET WITH LESS THAN 25 VEHICLES IN OWN FLEE


‘CowhieRcial pcre?


ia 60 SAFES) CARB ENGINE EMISSION (US171/UR2H (ZERO BINGSION)
ENGLISH


ROLL-OFF TRUCK
wirhoUT TRAILER TYP RRaRaR
“TRUCK ONLY - NO TRAILER TONING PROVISIONS PROVIDED
BRAKE REGULATION  STOBPING DISTANCE GUN STORM:


(GRADES <0% GREATER THAN 08% OF DRIVING DISTANCE MAX GRADE 16%
AINE TENPERATURE HOT: WARMER THAN THEO (OVALLOMEDIUA’TO’ 2s ROURSIPER!


‘ON-OFF HIGHWAY, STARTING GRADES<18%
‘GRAVEL LOADING ANDY GA UNLOADING SURFACE
REFUSE / NON LANDFILL OPERATION


‘DESCRIPTION.
MIBETIEC MACK 415HP @ 1400-1700 RPM (PEAK) 1950 RPM (GOV) 1660 LB-FT, US21


ee Ho usiiaas VoonnloNAlanHaaTion
ACK THDI2AFO-HO mORIVE HO 12 SP-(OVERDRIVE)
‘wo ioTW.GEAHox GEARLOGRIGUT ing


MACK.


TECHNICAL SPECIFICATION (cont,)


‘CARB 2008 IDLE REGULATION


CHASSIS MOUNTED EMISSIONS.
FINISH


DEF TANK
EXHAUST
EXHAUST STACK HEIGHT


EXHAUST SYSTEM MATERIAL FINISH _ SINGLE, BRIGHT FINISH HEAT SHIELD, STACK AND SCR cover (F EQUIPPED)
EMISSION ONGOARD BiAG CONTROL’ EMISSION O80, DISPLAY ONLY, USABOaH 100 7// SU RTA


ENGINE EQUIPMENT


E
8
8.  DPRIDIESEL PARTICULATEFILTER  CLEAATECH ONEIBOX EATS RH SIGE UnbeR Che USi7/Usa
s
8


DESCRIPTI
IRE EEREION CERTIEATION CA (WM PEs LOCATED OW LONER LH COPWER EER
DOOR


\WIO DEF COVER & PAINTED DPF COVER.
(BB GALLON (28 U) 20° LEFT Side BUEL taNkeharD


CE 6Y FROM GROUNG


DESCRIPTION
UNDER HOOD SINGLE ELEMENT ORY TYPE WAIR INTAKE FROM BOTH SIDES OF HOOD&DASH


AR CLEANER, NTDAIR RESTRICTION IND
Pee a BLACK ALUMINUM BUS SCREEN MOUNTED 8EHNo GALA WITHCUT WINE FRONT COVER
8 _AIRCOMPRESSORDRYER WABCO AIR DR SS-HP AIR DRYER W/ WABCO 818 (18.7 CFM) AIR COMPRESSOR
8 AIR DRYER POSITION (4) [AIR DRYER POSITION STANDARD: saat Me
8 _ALTERNATOR (DELCO 12V 130A (24S!) BRUSH-TYPE
8 ‘BATTERIES: (MACK 42V: 6S0/i8501GCA THREADED STUD FYE!
BATTERY BOX- MOUNTING. RH RAIL BEHIND SCR
BATTERY.BOX COVER POLISHED ALUMINGI Heer pea PSteie
BATTERY DISCONNECT SWITCH FLAMING RIVER BIG SWITCH WIRED TO POSITIVE SIDE
8 ‘STARTER MOTOR | WAVOLT DELCO. BOM MKT 9/2 5 i
ENGINE BRAKE MACK MP8 POWERLEASH
r \VEnIole AND TRAUER (iF ARPLICARLE STORLANS ACTIVATE UPON SERVICE BRAN
ENNGINE:BRAKE LIGHTING (Ga).” TERIOR AND ncaaawoonys
FANDRIVE BEHR FAN AND ELECTRONIC MODULATING VISCOUS FAN ORIVE
8. cola RBHRGtION “ETHYLENE GtYoO: FuLLY-FORMUKATED GOD
RADIATOR TYPE ‘own, ORE AREA WO FEPTO 15480 (sa dn, CORE AREAWW/FEPTO T206eqin (eq.
HOSES - RADIATOR/HEATER MACK EPDM RADIATOR & HEATER HOSES i Pea ee
FUEL-WATER SEPARATOR ACK WMANUAL DRAIN VALVE W/ HOT RECIRCULATION INTEGRAL W PRIMARY FUEL FILTER)
PRIMARY:FUEL FILTER POSITION (CA). STANDARD FUEU FILTER POSITION. its is 4
ENGINE HEATERS GRID HEATER + 120 1500w BLOCK HEATER ONLY (120V-18A PLUG)
8 OILPAN ik FAN f
CAP RETAINER FOR OIL FLL 8 RADIATOR OVERFLOW TANK, BATTERY BOK, AND TOOL BOX (F
TETHER DEVPKG,CAPS& COVERS FUrwisien) *
8 BAGNESTOR/EMERGENEY (eA: ypruour ENGNE’STOR,ENEROENGY. a


‘S$ GEARSHIFTER
‘eLUTCH


3 GLUTCH ACTUATION svsTeM 8
PEDAL PAD
DRIVELINE «WAIN


DRIVELINE - INTERAXLE


PROPELLR SHAFT MAIN, UNVEL JNT UNIVERSAL JOINT HALF-ROUND TYPE


‘MACK mDRIVE-PREMIUM SHIFTER
_2E/SACHS’ SiN Gi PLATE’17(aS0hihij ORGANIC MATERIAL) 2/315
WITHOUT CLUTCH CABLE SYSTEM


Menon RPLZEH WmeRNAWNBEUTOINTS (PROPS!
MERITOR RPL20 WIPERMALUBE


8 _ PROPSHAFTINTERAXL UNIV JOINT HALF-ROUND UNIVERSAL JOINT
8 ‘TRANSMISSION‘GUTPUT TORQUE” |< THANSMISSION OUTFUTTORGUE BABIN 91554 i ii
PRICELIST DATE QUOTATION DATE PAGE CUSTOMER NAME DEALER NAME


2ozio10s —- wEz02t0000720854


migzozi of MADISON COUNTY SOLID WASTE WORLDWIDE EQUIPMENT, INC.


TECHNICAL SPECIFICATION (cont, aK:


SH/TRANS EQUIPMENT DESCRIPTION
S—— BELLHOUSING “ALUMINUM
8 ‘WBRICANTS; TRANSMISSION (78W90:(SYNTHETIC LUBRICANT)” tf Swit
2 TRANSMISSION OIL COOLER MACK mDRIVE TRANSMISSION OIL COOLER MOUNTED LH SIDE OIL. TO WATER COOLER
HILL STARTASSIST GRADE GRIPPER, i ee
FRONT AXLE EQUIPMENT DESCRIPTION.
3 FRONTAXLE TBG00# (8200 KG) MACK FRL18 (WIDE PIVOT CENTER) STRAIGHT SPINDLEIUNITIZED BEARINGS
8 ‘SPRINGS FRONT. MAGKTAPERLEAF 4 8000#/(8200’KG)(GROUNDILOAD RATING BQUAC Bias) Nua
FRONT AXLE BRAKES }ENDIX NEXT GENERATION DRUM BRAKE, HEAVY DUTY 165% 6 (9.65
S| BRAKE, FRONT “GASTRON e ‘ em
FRONT BRAKE ADJ. MANUFACTURE MERITOR- AUTOMATIC
8 FRONT BRAKE CHAMBER MFG. FRONT BRAKE CHAMBER MANUFACTURER) (MGM!) (°°) is se
8 _-HUBMATERIAL, FRONT FERROUS
8 SHOOKABSORBER, FRONT DOUBLE ACTING HWE eacnea at
8 STEERING SHEPPARD SD110
8 LUBRICANTS, FRONT AXLE PETROLEUM YNTHETIC (Bo/60) GIUERONTAKLE 91: ee
REAR AXLES - TANDEM 44000# (20000kq) WACK S440 FABRICATED STEEL HOUSING
REAR AXLE CASING WITH WIGWIDE TRACK AXE v i B ee
CARRIER - REAR DLE CROPS} AVAILABLE WiTH OPTIONAL DRIVER CONTROLLED INTERWHEEL DIFFERENTIAL
REARARLERATIO’ 0 RATIO
REAR SUSPENSION - TANDEM {5440 MACK MULTILEAF(CAMELBACK) 440004 - EXTRA THICK SPRING THICKNESS
8 UREARSUSP BeANBUSHNGS BRONZE : : pisos
8 BOGIE SPREAD, REAR 50" AYLE SPACING (@OGIE WHEELBASE)
REAR SPRING INGULATORIMATY ‘UBB SHOGKINeUiUATORS. O48
8 _ TRANSVERSE TORQUE RODS, R SUSP TRANSVERSE TORQUE ROD (REAR AXLE ONLY)
sues aie “| BENDDXNEXT GENERATION DRUM GRA, HEAVY DUT: hag X7 erie TaIOTY #2)
S BRAKE, DRIVE, REAR ‘CAST IRON
REAR BRAKE ADU MANUFACTURE © MERITOR - AUTOMATIC (Total for @TY:= 2). ae i
REAR BRAKE CHAMBER SIZE REAR SPRING BRAKE CHAMBERS 3030 TYPE
8 REAR BRAKE CHAMBER MGM:TRSOSULPaTHD BRAKE CHAMBERS (Total Wi @tY =)” a ara
8 —-HUBMATERIAL, DRIVE IRON PRESET REAR HUB WINTEGRATED SPINOLE NUT
s POWER DIVIDER LOCKOUT.” “Power Divide LOCKOUT, WelzzeR BLIGHT i a
S LUBRICANTS, REAR AXLE() FACTORY OPTION LUBE - REAR AXLE 80W-00
8 ANTiLOGKRAKE svéTEM BENDIX WiTH TRACTION CONTROL ASM! 9° asi :
8 BRAKE VALVE VERSION BENDIX SWITCHES AND VALVES WHERE POSSIBLE


‘WHEELBASE
‘AE (OVERHANG) a ‘
FRAME RAILS & LINERS 45% 90x 300mm = 0.57354" x 11,819) Patel Line ROM 3,580,000 Len
8 FRONT FRAME EXT. (GOLTED ON) “S*BOLTON FRAME EXTENSION E
PRICELIST DATE QUOTATION DATE PAGE (CUSTOMER NAME DEALER NAME


zozioros —- WEz02000072C854 7/16/2021 «SelB MADISON COUNTY SOLID WASTE WORLDWIDE EQUIPMENT, INC,


TECHNICAL SPECIFICATION (cont) oo“


‘FRAME EQUIPMENTIEUEL TANKS, RIPTION


FRONT FRAME LENGTH FRONT FRAME LENGTH 725MM
GrOSSMEMBERS BOG ANDINTERMEDIATE CROSSMIEMBERS) FI KARAM? 8 2400044
AUXCROSSM,IN REAR OVERHANG STEEL SINGLE CHANNEL (1)
8) REAR GROSSMEMBER OHTIONS >: /STEEL CLOSING REAR CROSBIIENBER agonett
FRONT BUMPER EXTENDED-SWEPT BACK-STEEL BRIGHT FINISH
CABGUARD, FRONT UATE TYPE BRIGHT FINISH i ea
8 TOWING DEVICE, FRONT Hooks
8 FUEL LEVEL’SENDERUNT, LIQUID’ ” “BASIC}FUEL LEVEL SENDER MOUNTED ON UH TANK’ ih ee te
FUEL TANK LH 111 GALLON (420 L) 22" ALUMINUM, SLEEVED D-SHAPED
8 FUEL TANK RH \Wio RH EUEL TANK SS
S FUELFFILLERNECK OPTIONS \WTHOUT FILLER NECK SCREEN, WITH NON-LOCKABLE FUEL TANK CAP
FUEL LINE’OPTIONS, Liat Wio FUEL LINe OPTION: i ge
8 CABINSTEP VERSION ‘STANDARD 2 STEP CAB ACCESS
a
AIRTANK DRAIN VALVE, MANUAL DRAIN VALVES, WITH LANYARDS ON ALL TANKS
8 AIRTANK MATERIAL ‘STEEL AiR TANK PANFED CHASSIS COLOR IO AE Ch j
RELOCATE AIR RESERVOIRS UNDER BATTERY BOX, REMAINING BETWEEN FRAME RAILS
S PARKING BRAKE VALE SINGLE VAWVe’S¥STEI se di :


IG) TRUCKLITE CHROME BULLET ROOF MARKER & STANDARD MARKER / DIRECTIONAL SIGNAL


S ROOF SIDE MARKER LIGHTS
8. Davin RUNNING SHS) >! AWOVERIGE SWiTOH) PARK BRAKE BiBNiNi RLRNING ACHIVA RACE
S __DRLOVERRIDE SPEED THRESHOLD ORL OVERRIDE SPEED THRESHOLD 8 KMPH (6 MPH)


8 TAILLAMPS INCANDESCENT TAIL;LAMPS!! 0)! f MARES
PTO- REAR MOUNTED PTO PUMP PROVISIONS FOR DIN 5462 WDASH MTD SWITCH.
HyDRAULIC PUNE i4s101R PARKER BUMBIRERR OF MORIVE TANENISBION
S __PTOTRANSNEUTRAL CONTRL CHECK W/O NEUTRAL CONTROL
80° BoB URDER INTERFACE SODY LINK WICAB BASSTHRE TARE RR REE
SPECIALTY EQUIPMENT DESCRIPTION
'S_LANESUPPORT SYSTEM (L88) WITHOUT LANE SUPPORT SYSTEM
8 .DATACAPTURE WwittioUT DATA CAPTURE. + : fe ¢
8 CAMERA, SURVEILLANCE WITHOUT CAMERA


1B INTERIOR (A THRU G) DESCRIPTION


‘S$ GAUGES- UNIT OF MEASURE US, UNITS (PREDOMINANT)
GUAGE–PACKAGE’ SECONDARY.” © “ZNO GAPKG WENG OIL ‘TEMP RANSIOIL TEMAPYRGIAIR RESTRIGH S31 vi
GAUGE-REAR AXLE OILTEMP __REAR AXLE OIL TEMP GAUGE IN DID (ORIVER INFORMATION DISPLAY)


ULI PRELMATIC OUTLET AB. ica PEUTIC LE CLEAIOU i :


8 AIRCONDITIONINGHEATER BLEND AIR HVAC W/'ATC" TENP REGULATION


PRIGELISTOATE QUOTATION DATE PAGE ‘CUSTOMER NAME DEALER NAME


zozioios WE 0210000720854 71162021 Aol MADISON COUNTY SOLIDWASTE WORLDWIDE EQUIPMENT, INC,


TECHNICAL SPECIFICATION (cont) o«


‘CAB INTERIOR (A THRU G) ;CRIPTION


DOME’LAMP, INTERIOR’ ‘(4) DOME LAMPS «| DOOR AND SWITCH ACTIVATED: fe
8 __DASHINDICATOR-LAMP BODY OUT _pasi ro, INDICATOR BODYOIST UP “BODYBUILDER LAMP”
BRE ernie “58 ABC RATED) MOUNTED/ BETWEEN DAWVER GENT BASE ANE IOOR VALVE)
8 CARBON MONOXIDE DETECTION SYS WITHOUT CARBON MONOXIDE DETECTION SYSTEM _ ~~
FLOOR COVERING (POLYURETHANE FLOOR MATIWITHOUT REMOVABLE INSERTS (9.009 {0525 ta
CAB INTERIOR (HTH DESCRIPTION
8 INSTMNTCLUSTERLANGUAGE —_DEFAULT: ENGLISH, SPANISH, FRENCH
8 KEY TYPES FOR DOORS. ‘ALL CHASSIS KEVED AT RANDOM: }
8 DOOROPENING OPTIONS WIO ELECTRONIC KEYLESS ENTRY
8. rorvno bversenn erotic” @TORAGE COMPARTMENTS ANG Wer RETANERS WICRNTER CONTIG EOR OB
8 AUDIO ACCOMMODATION PREMIUM STEREO, AM/FM, MP3, WEATHER BAND, BLUETOOTH
‘ANTENNA’ RADIO «49 ANTENNA RIGHT’SIO# WiRROR MOUNTED)? 2°85 -80%.59 TAREE
ANTENNA CB RADIO 48" ANTENNA LEFT SIDE MIRROR MOUNTED
8 POWER LEADS: POWER LEADS (6:WAY BINDING POSTS FOR GB RADIO; IN HEADER CONSOLE ad
8 AUDIO SPEAKER LOCATION ‘SPEAKER LOCATION, IN DOORS, MIDDLE HIGH SIDE PANEL
8 ‘COMRADIO PREP KIT (CB) (CB HABIO MOUNTING REINEORCEMENTIN HEADER CONSOLES Sho)
8 — AUXILIARY REAR WINDOW REAR WINDOW (FIXED TYPE)
8. BAR au stormae: ‘STORAGE PoucH REAR if Rene eohitn oheaa
REFLECTOR KIT EMERGENCY REFLECTOR KIT MOUNTED PARALLEL & CENTERED AGAINST BOC
(CAB INTERIOR (S THRU 2) DESCRIPTION’
INTERIOR TRIM LEVELS STANDARD PACKAGE, SIERRA TAN (Package 118)
SEAT“ DRIVER’S: MACKAIR, HIGH BAOK;4 CHAMBER AIA LUMBAR, BOLSTER, EXTENSION 2!
SEAT COVERING - DRIVER’S DRIVER’S SEAT - SIERRA TAN VINYL / CLOTH MX
‘SEATS PASBENGER’S 7°”: VE WAGED HIGH BARK WiSTORAGE BOK! GHENT pe
SEAT COVERING-PASSENGER’S PASSENGER’S SEAT - SIERRA TAN VINYL
‘SEAT ARNREST INBOARD MOUNTED ARM REST; RIVER’S SeATONLY: <2
SEAT BELTIS) iar ulna Ge seo) CAB MouNTeD SHEAR ELT ADJUSTMENT (NOT AVAL
8 ToNITION TYPE Kev VRE ie 5 IESE
‘STEERING WHEEL 2 SPOKE URETHANE GRIP, SATIN ALUMINUM SPOKES, WITH SWITCHES
8 WINDSHIELD TYPE (GA RW@ BIR WINBSHIELB i: Beastie Ae
SS ——_CABGLASS TINTED WINDSHIELD & SIDE WINDOWS & REAR WINDOW (F EQUPPED)
8 WASHER RESERVOIRROSITION’ "Wo WINDSHIELD WASHER OPTION 7.004 in
8 WINDSHIELD WIPERS 2 SPEED ELECTRIC MOTOR WINTERMITTENT FEATURE
‘AR INTAKE GRILLFINISH BRIGHT AIR INTAKE WITH BLACK HOOD LATCHES
GRILE ‘BRIGHT’FiNisH BARS WiSR|GHTFINISH SURROUND GHILL MOUNTED IEE a0
3 _ PASSENGER SIDE VISIBILITY OPTIONS AUXILIARY WINDOW IN RH DOOR
‘oininice SR EXTERIOR GAB GAS HANDLES LAC) GRAB HANDLE INTERIOR i
HORN- AIR {@)NACK RECTANGULAR SINGLE TRUMPET (ONE EACH SIDE OF CAB ROOF)
8 HORN’ ELECTRICAL ‘SINGLE TONE # x SEE a
PRICELISTOATE QUOTATION DATE PAGE (CUSTOMER NAME DEALER NAME


zozioi0s WE 2021000720864 7/16/2021 Bol MADISON COUNTY SOLID WASTE WORLDWIDE EQUIPMENT, INC.


TECHNICAL SPECIFICATION (cont, MAGK.


‘CAB EXTERIOR DESCRIPTION
BULLOOG STYLIZED MIRRORS - LH & RH HEATED & MOTORIZED WIINTEGRAL CONVEX MIRROR


MIRRORS - EXTERIOR


‘SUN VISOR - EXTERIOR ©. ©“) SUN VISOR EXTERIOR) FIBERGLASS (ANTES) Tas i
S CABAERODYNAMIC PACKAGES — WITHOUT CAB AERODYNAMIC DEVICES
8 BRONT.QHASSIS AERODYNAMIC! “witout FRONT ABRODYNANNIG FAIAINGS eas
[ieee RES an ea o eal DESCRRTON STAI EGC es a


TIRES BRANO/TYPE - FRONT {318/80R22.5 L BRIDGESTONE MB70 (20000 fs) (Total for QTY = 2)


Seemeerens 225200 LCOA w4K CLEAN BUFFED ALUMINUM 8 OF SET; HANDLEY,
S__TIRES BRAND/TYPE- REAR 11R22.5 G BRIDGESTONE M719 ECOPIA (29860 bs) (ORIVE ONLY) (Total for QTY = 8)
ger i PE RAPS ACURIDE ACCU WHITE ROWER i
8 —_ DRIVE WHEEL STUDS DRIVE WHEEL STUDS LONGER LENGTH
8 “THRE INFLATION VALVE ‘STANDARD VALVE STEMSIAND GAPS} .0°!.


8 FRONT HUB/WHEEL TRIM WITHOUT FRONT HUBAWHEEL TRIM
8 -REARHUBAWHEEL TRIM c


AUXILIARY HUBWWHEEL TRIN WITHOUT AUXILIARY HUBWHEEL TRIM
8 WHEEL NUT FINISH, FRONT Wheel NOT BASIC FINISH/ERONT i HBS
8 WHEELNUTFINISH, REAR (CA) WHEEL NUT BASIC FINISH, REAR


DESORIPTION


EMS:


‘COMMUNICATION SY:


B GOELOT:OBMAY FEATURES coy cr sLAy, DAVERACCESS LEVEL
8 TELEMATICGATEWAY. “TELEMATICS GATEWAY) '4GiLF#’ AND WEANISVSTEM WITH DIAGNOSTIC SERVICES: PISS


ENGINE ELECTRONICS DESCRIPTION


'$_OILPRESSURE, ENGINE SHUTDOWN _ Ol PRESSURE, ENGINE SHUTDOWN
8 ‘COLANT TEN, ENGINE SHUTDOWN ‘COOLANT TEMP/ENGINE SHUTDOWN: i tt ah i
S _ENGINEPROTECTION SYSTEM —_ENGINE PROTECTION (SHUTDOWN)
8 ENGINE’IDLE: CONTROL IDLE CONTROL! SBORIA? io eaciaie if i
= SMARTIDLEELEVATEDIDLE RPM ycRease 10MINUTE MAXIMUM TIME
S IOLE SD ABS TAPER CHEK i6(e SOTO WN ABS FANNBEH REC ENABLED ue si
S IDLE SID WARNING TIME {30SEC IDLE SID WARNING TIME
8: KE’SIDE WARP TB 7,9. Sa De (0b) WAR UP FEM DEAY 8 2S UI ee
S ——_IDLESIDWARN-UP TIMER. MIN, WARM UP TIME DELAY
8 IDLE SID IF PTOIACTIVE ENGINE IDLESHUTDOWN TMEOVERRIODEN IE YO ACME! 0700) 8
8 IDLESHUTDOWN IF POWER> LIMIT ENG IDLE SHUTDOWN TIME OVERRIDDEN IF TORQUE > THAN LIMIT
8 IDLE SBIOVERIDE ENGINE LOAD. IOLE’SHUTEOWN OVERIGE UPTS Zon ENGINE Lod -FARESHOLD <
8 AMBIENT TEMP MINTRESHOLD AMBIENT TEMP MINTRESHOLD, 16 DEG C, (60 DEG F)
3) allBleNT-TENP’MAXTRESHOLD < : AYBENT TEMP WUARTRBSHOLD,B7DES,
§ _ELHDTHROTTLEMAKROAD SPEED ELECTRONIC HANO THROTTLE, MAX ROAD SPEED, 16H (10 MPH)
EL HAND THROTTLE MAX ENG SPEED ELECTRONIC HANO THROTTLE: MAK ENGINE SHEED, H/0;864
8 _ELHANDTHROTTLEMINENG SPEED ELECTRONIC HAND THROTTLE, MIN ENGINE SPE!
8°” ELH THROTTLE SPEED RAP RATE" ELECTRONIC HANO THROTTLE: SPEED RANP RA Seat
PRICELIST DATE QUOTATION DATE PAGE ‘CUSTOMER NAME DEALER NAME.


pozio1os WE ROzI0N00720854 7162021 Bol MADISON COUNTY SOLID WASTE WORLOWIDE EQUIPMENT, ING.


TECHNICAL SPECIFICATION (cont)


TRANSMISSION ELECTRONICS DESCRIPTION


"TRANSMISSION DRIVE MODE IMDRIVE- ENHANCED CONSTRUCTION ECON, PERF, & PERF ORIVE MODES, AUTO RETURN
PACKAGES, MORIVE (Geom) :
TRANSMISSION KICK-BOMIN MODE MACKCELLERATOR ENABLE fi st
TRANGMISSION ELECTRONS yo ELE¢ TRANS PACKAGE OPTION (lnandllon vansmssons)
“TRANSM AUTO NEUTRAL’ ONPLBRAKE’ miDRIVE TRANSHISSION PARK BRAKEIAUT NEUTRAL: x
5  FRAVBMIBSIONELECTRONC woo 4 GOW FUELSENSE 20 PROGRAMMING
ROAD SPEEDLIMITER SETTING —_1T0KMIH ROAD SPEED LIMITER (68 MPH)
PEDAL RSL SETTING.” + AHOIKMIH PEDAL ROAD SPEED LIMITER (6aMPH) Ht ea
S __GRUISE CONTROL CRUISE CONTROL
8 GRUISE CONTROL, MAX SPEED. MAXCORUISE; 105 KPH (65\MPH) ea 5 aa
3 _ CRUISE CONTROL MIN SPEED MIN CRUISE, 32 KPH (20 MPH)
S  CRUISERESUMEWITHOLUTOH. cHUISE RESUME Witt CLUTCH x i
S —_ENGBRK ENGAGE IN CRUISE ENG BRK ENGAGE IN CRUISE, 3 MPH, ABOVE SET SPEED
8 POLOENGAGED LS BOWER DIVIDER LOOK OUT (PDLO) ROAD SPEED LiMiy BI (EMPH): i is
S _ DETECTION SPEED SENSRTMPRNG _ DETECTION OF SPEED SENSOR TAMPERING, ENABLE
8 ENG TORQUE LiMiT/SPEED SENSOR’ ENG TORGLE LINITED V0 80%, IF SPEED SENSOR TAMPER DETECTED)!
S _DRIVERID FUNCTION DRIVER ID FUNCTION, DISABLED
S | _DRPERFORMANCE PARAMETERS “WITHOUT DRIVER PERFORMANCE PARAMETERS! ty ne
& ENGINE OVERSPEEDALL COND, LOG. ENGINE OVERSPEED, ALL CONDITIONS, TME LOG IF ABOVE 2200 RPM
8 ENGINE OVERSFEED FUELED, L6G’ ENGINE OVERSPEED, FUELED, TIE LOGIP ABOVE 2100 ARM
S _ VEHICLE OVERSPEED,ALL CONDLOG VEHICLE OVERSPEED.ALL COND, TIME LOG IF ABOVE 75MPH (121KMH)
8 VEHICLE OVERSPEED; FUELED,LOG’ VEHICLE OVERSREED, FUELED: TINE LOG IF ABOVE:TOMPH (iTSKME): Fee
S _ ENGINE IDLE DELAY TOLOG ENGINE IDLE DELAY TO START LOG, 2 MIN
s PERIODIC TRIP LOS DAVOF MONTH: ‘PERIODIC TRIP LOS: BAY TOP THE MONTH if i
TRANS PTO! SPLITTERRANGE PTOI FOR SPLITTER RANGE -LOW
8 ‘TRANS PTO? SPLITTER RANGE ‘BTO2 ROR SPLITTER RANGE | KEYPAD REMOTE: CONTROLLED: a8
PTO IST, SINGLE SPEED CONTROL PTO IST, SINGLE SPEED CONTROL
TOA SINGLE SPEED CONTROL REM.’ PTO.(87/ SINGLESPEEDSETTING:1200R°M
$ _PTOIST, MAXROAD SPEED 1ST PTO, MAX ROAD SPEED, 10 MPH (18 KPH)
8 PTO 1ST, SPEED RAMP RATE (PTO. 18T, SPEED RAMP RATE 100 APMISEC
8 _PTOAST, MAX ENGINE SPEED PTO 1ST, MAX ENGINE SPEED, 2100 RPM
8. PTOST; ROAD SPEEDLINIT PTO YT, ROAD SBE Lint o7 Rt GO MPH)
8 PTOIST,MINIMUMENGINE SPEED PTO 1ST, MINIMUM ENGINE SPEED, 600 RPM
§ PTOBND, SINGLE SPEED SETTING PTO 2hD, SINGLE SPEED SETTING, j000 RPI»
S _PTO2ND, MAX ROAD SPEED 2ND PTO, MAX ROAD SPEED, 10 MPH (16 KPH)
8. | PTO2ND, SPEED RAMP RATE PTO 2Nb; SPEED RANP’RATE:DO:APMISEC:
S _PTO2ND,MAXENGINESPEED _—_PTO2ND, MAXENGINE SPEED, 2100 RPM
8 POND, ROAD SHEED LMT ‘pT NF AOAB SHRED Lin oh (BOIMAHI ION mg
S _PTO2ND,MINIMUMENGINE SPEED PTO 2ND, MINIMUM ENGINE SPEED, 600 RPM
PRIGELISTDATE QUOTATION DATE PAGE ‘CUSTOMER NAME DEALER NAME.


pozioios WE 0zT0000720854 7I6aO2t_ TOL MADISON COUNTY SOLID WASTE WORLDWIDE EQUIPMENT, INC.


TECHNICAL SPECIFICATION (cont) oK.


‘S$ PAINTDESIGN SINGLE COLOR
8 PAINTTVPE 0uiD PAINT p i }
8 _ PAINTCOLOR–FIRST COLOR MACK WHITE; PO188
8 PAINTGdLOR: SECOND COLOR.” NO SECOND’THUCK COLOR PROVIDES: NO BOL F115) rae
S _PAINTCOLOR-THIRD COLOR NO THIRD TRUCK COLOR PROVIDED: NO COLOR
8 PAINT’-.CAB PAINT SYSTEM PAINT CAB, URETHANE CLEAR’COAT:
S _CABCOLOR SAME AS FIRST COLOR - CAB
8 HOOD. COLOR ‘SAME AS FIRST COLOR -HOOD. 5 a
SUNVISOR COLOR SAME AS FIRST COLOR SUN VISOR
SLEEPER ROOF COLOR ‘winsioutistzePes ROG GOLOH qe
8 _ROOFFAIRINGCOLOR WITHOUT ROOF FAIRING
8 GfASSis RUNING GEAR! 0 5° NCW BLACK (URETHANE): 0° 57 ayo amet
BUMPER ‘Wo OPTIONAL BUMPER PAINT
FUEL TANK: **NO INVENTED. i i ftee Sueatte [waetsft. itt 2
8 VARIANTS ALLOWEDIn th FUEL-TANK W/O OPTIONAL FUEL TANK PAINT FE EOE
PAINT FAMILY :
8 HUBS & DRUMS-FRONT SAME AS CHASSIS RUNNING GEAR
s HUBS &DRUMS-REAR SAME AS CHASSIS RUNNING GEAR ‘ 24 ‘ $


‘CALCULATED CODES -KAX’ DESCRIPTION.
‘8 PROPCALC SELECTION ‘YES, THE ORDER MUST BE CALCULATED


'BASE WARRANTY & PURCHASED COVERAGES " DESCRIPTION
‘3 VEHICLE WARRANTY TYPE HEAVY DUTY WARRANTY CLASSIFICATION


8 BASIC. CHASSIS COVERAGE, HAW BUTY- STANDARD BASE COVERAGE 12 MONTHS/i00j000: MILES (187,000 KM)"


8 —_ ENGINE WARRANTY MACK MPTIMPS BASE ENGINE COVERAGE 24 MONTHS / 250,000 MILES (402,000KM)
algae Seapaale Bue cA ME ERIIPPED EH RH BION COMPOHENTS POVERAGEICOMONTHSC0009
8 _ TRANSMISSION WARRANTY ‘36 MONTHS: STANDARD mDRIVE HO TRANSMISSIONS HEAVY DUTY WARRANTY


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PRICELISTDATE QUOTATION DATE PAGE ‘CUSTOMER NAME DEALER NAME
2ozioi0s ——WEROZIOO0720854  7/¥62021 BOB MADISON COUNTY SOLID WASTE WORLDWIDE EQUIPMENT. INC,


1


AMLER PROGRAM SUBAWARD CONTRACT


Virginia Department of Energy and
Russell County


Contract Number: P091809


This AMLER Project subaward CONTRACT, made and entered into this 7th day of February, 2022,


by and between the Commonwealth of Virginia, acting by and through the Virginia Department of


Energy, Mined Land Repurposing (hereinafter called “VIRGINIA ENERGY”), and the Russell


County (hereinafter called “SUBRECIPIENT”);


W I T N E S S E T H:


WHEREAS, VIRGINIA ENERGY is the agency of the Commonwealth of Virginia


delegated the duties and powers to implement and enforce the Virginia Coal Surface Mining Control


and Reclamation Act of 1979, Va. Code §§ 45.1-226 et seq., and the regulations promulgated


thereunder (herein “State Program”),  as the same may be or become effective at any time or from


time to time, as the Commonwealth’s permanent state regulatory program and abandoned mine land


reclamation program approved pursuant to the federal Surface Mining Control and Reclamation Act


of 1977, (herein referred to as “SMCRA”).


WHEREAS, as part of its State Program, VIRGINIA ENERGY has an approved abandoned


mine land reclamation program (herein “AML Program”) as codified in Va. Code §§ 45.1-260 et


seq.  The AML Program requires VIRGINIA ENERGY to annually prepare and submit to the United


States Secretary of Interior applications for funding, including the implementation of specific AML


reclamation projects;


WHEREAS, consistent with the Consolidated Appropriations Act, 2018 (Public Law 115-


141), the Department of the Interiors (DOI) Office of Surface Mining Reclamation and Enforcement


(OSMRE) had made funding available for projects in the Abandoned Mine Land Reclamation


Economic Development Pilot Program 2018 AMLER.  The 2018 AMLER has provided the


AMLER PROGRAM SUBAWARD CONTRACT


Virginia Department of Energy and
Russell County


Contract Number: P091809


This AMLER Project subaward CONTRACT, made and entered into this 7 day of February, 2022,


by and between the Commonwealth of Virginia, acting by and through the Virginia Department of
Energy, Mined Land Repurposing (hereinafter called “VIRGINIA ENERGY”), and the Russell
County (hereinafter called “SUBRECIPIENT”);


WITNESSETH:


WHEREAS, VIRGINIA ENERGY is the agency of the Commonwealth of Virginia
delegated the duties and powers to implement and enforce the Virginia Coal Surface Mining Control
and Reclamation Act of 1979, Va. Code §§ 45.1-226 et seq., and the regulations promulgated
thereunder (herein “State Program”), as the same may be or become effective at any time or from
time to time, as the Commonwealth’s permanent state regulatory program and abandoned mine land
reclamation program approved pursuant to the federal Surface Mining Control and Reclamation Act
of 1977, (herein referred to as “SMCRA”).


WHEREAS, as part of its State Program, VIRGINIA ENERGY has an approved abandoned
mine land reclamation program (herein “AML Program”) as codified in Va. Code §§ 45.1-260 et
seq. The AML Program requires VIRGINIA ENERGY to annually prepare and submit to the United
States Secretary of Interior applications for funding, including the implementation of specific AML
reclamation projects;


WHEREAS, consistent with the Consolidated Appropriations Act, 2018 (Public Law 115-
141), the Department of the Interiors (DOT) Office of Surface Mining Reclamation and Enforcement
(OSMRE) had made funding available for projects in the Abandoned Mine Land Reclamation


Economic Development Pilot Program 2018 AMLER. The 2018 AMLER has provided the


2


Commonwealth of Virginia with a grant award of $10 million to accelerate the remediation of AML


sites with economic and community development end uses.  This 2018 AMLER is an opportunity


for local communities and states to return impacted areas to productive reuse to achieve the economic


and community development goals identified for the community and/or region.


WHEREAS, the SUBRECIPIENT has submitted a complete grant application (Application)


(Attachment B.2) under the terms of the 2018 AMLER Program (Attachment B.1) for Dante


Community Redevelopment Project located in town of Dante in Russell County, Virginia. With the


AML features and land adjacent to these AML features known to VIRGINIA ENERGY, the


SUBRECIPIENT will create multi-use trails in and around the Dante community and ATV trails


which link into the Spearhead Trails Mountain View Trail System.  This work shall be hereinafter


called the PROJECT.


WHEREAS, the Application has been reviewed by the AMLER Advisory Committee and


submitted to OSMRE for vetting; and


WHEREAS, the OSMRE has determined that the applicant is approved for Subrecipient


Status (Attachment B.4); and


WHEREAS, the OSMRE is satisfied with the concept of the Project and that it meets the


intent of the AMLER program and has given the VIRGINIA ENERGY notice to move forward by


the issuance of a Letter to Proceed with project development (Attachment B.3); and


WHEREAS, the SUBRECIPIENT has completed Project Development which included


preparation of an Environmental Assessment, Scope of Work, and project plans (Attachments A.1,


B.6, C); and


WHEREAS, the VIRGINIA ENERGY has reviewed the project plans and the Environmental


Assessment has been submitted for OSMRE approval and a Finding of No Significant Impact


(FONSI) and Authorization to Proceed (ATP) (Attachment A.2) have been obtained from OSMRE;


and


Commonwealth of Virginia with a grant award of $10 million to accelerate the remediation of AML
sites with economic and community development end uses. This 2018 AMLER is an opportunity
for local communities and states to return impacted areas to productive reuse to achieve the economic
and community development goals identified for the community and/or region.


WHEREAS, the SUBRECIPIENT has submitted a complete grant application (Application)
(Attachment B.2) under the terms of the 2018 AMLER Program (Attachment B.1) for Dante
Community Redevelopment Project located in town of Dante in Russell County, Virginia. With the
AML features and land adjacent to these AML features known to VIRGINIA ENERGY, the
SUBRECIPIENT will create multi-use trails in and around the Dante community and ATV trails
which link into the Spearhead Trails Mountain View Trail System. This work shall be hereinafter
called the PROJECT.


WHEREAS, the Application has been reviewed by the AMLER Advisory Committee and
submitted to OSMRE for vetting; and


WHEREAS, the OSMRE has determined that the applicant is approved for Subrecipient
Status (Attachment B.4); and


WHEREAS, the OSMRE is satisfied with the concept of the Project and that it meets the
intent of the AMLER program and has given the VIRGINIA ENERGY notice to move forward by
the issuance of a Letter to Proceed with project development (Attachment B.3); and


WHEREAS, the SUBRECIPIENT has completed Project Development which included
preparation of an Environmental Assessment, Scope of Work, and project plans (Attachments A.1,
B.6, C); and


WHEREAS, the VIRGINIA ENERGY has reviewed the project plans and the Environmental
Assessment has been submitted for OSMRE approval and a Finding of No Significant Impact
(FONSI) and Authorization to Proceed (ATP) (Attachment A.2) have been obtained from OSMRE;


and


3


WHEREAS, the VIRGINIA ENERGY and the OSMRE have determined that the


PROJECT meets identified characteristics and terms established for AMLER; and


WHEREAS, AMLER Program projects such as this PROJECT are government-financed via


a subaward from VIRGINIA ENERGY through its grant award from the 2018 AMLER Program


and the VIRGINIA ENERGY under the OSMRE’s approval has authority to reimburse the


Subrecipient out of the AMLER Grant for funds expended on project costs.   The VIRGINIA


ENERGY and the OSMRE accepted and approved funding based upon the proposed project budget


(Attachment B.5).


WHEREAS, the SUBRECIPIENT will comply with the Environmental Assessment


(Attachment A.1), Scope of Work (Attachment B.6), budget (Attachment B.5), and detailed project


plans (Attachment C) as required by the VIRGINIA ENERGY and the OSMRE.


NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants


hereinafter contained, the parties agree as follows:


I. OBLIGATIONS OF SUBRECIPIENT – SUBRECIPIENT shall:


    

  1. Prepare and provide to VIRGINIA ENERGY a detailed construction plan for the
    2. 



Project, which corresponds with the approved Scope of Work.


    

  1. Allow the VIRGINIA ENERGY to inspect, review and comment on the Project plan
    2. 



design and any future amendments, changes, or modifications.  A copy of the final


Project plan design approved by VIRGINIA ENERGY is attached as Attachment C,


which this plan is incorporated herein and made a part thereof.


    

  1. Strictly adhere to the OSMRE 2018 AMLER funding objectives contained in
    2. 



Attachment B.1 hereto and made a part hereof, the AMLER Subaward, and the


obligations of the SUBRECIPIENT contained within this CONTRACT (herein


“Award Conditions”).


WHEREAS, the VIRGINIA ENERGY and the OSMRE have determined that the
PROJECT meets identified characteristics and terms established for AMLER; and


WHEREAS, AMLER Program projects such as this PROJECT are government-financed via
a subaward from VIRGINIA ENERGY through its grant award from the 2018 AMLER Program
and the VIRGINIA ENERGY under the OSMRE’s approval has authority to reimburse the


Subrecipient out of the AMLER Grant for funds expended on project costs. The VIRGINIA


NERGY and the OSMRE accepted and approved funding based upon the proposed project budget


(Attachment B.5).


WHEREAS, the SUBRECIPIENT will comply with the Environmental Assessment
(Attachment A.1), Scope of Work (Attachment B.6), budget (Attachment B.5), and detailed project
plans (Attachment C) as required by the VIRGINIA ENERGY and the OSMRE.


NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants
hereinafter contained, the parties agree as follows:


L OBLIGATIONS OF SUBRECIPIENT — SUBRECIPIENT shall:


1 Prepare and provide to VIRGINIA ENERGY a detailed construction plan for the
Project, which corresponds with the approved Scope of Work.


2 Allow the VIRGINIA ENERGY to inspect, review and comment on the Project plan
design and any future amendments, changes, or modifications. A copy of the final
Project plan design approved by VIRGINIA ENERGY is attached as Attachment C,
which this plan is incorporated herein and made a part thereof.


3 Strictly adhere to the OSMRE 2018 AMLER funding objectives contained in
Attachment B.1 hereto and made a part hereof, the AMLER Subaward, and the
obligations of the SUBRECIPIENT contained within this CONTRACT (herein


“Award Conditions”).


4


    

  1. Compliance with Federal Rules and Regulations: Funding for this CONTRACT is
    2. 



authorized through the Catalog of Federal Domestic Assistance (CFDA) #15.252.


Expenditures made and services provided pursuant to this CONTRACT shall be in


accordance with 2 CFR Part 225, “Cost Principles for State, Local, and Indian Tribal


Governments” (OMB Circular A-87), and OMB Circular A-133, “Audits of States,


Local Governments and Non-Profit Organizations.” Since the SUBRECIPIENT is a


political subdivision of the Commonwealth of Virginia, it is governed by 48 CFR Part


31, Contract Cost Principles and Procedures. The SUBRECIPIENT also is governed


by the administrative requirements of 10 CFR 600, Federal Financial Assistance


Regulations.  Any apparent inconsistency between Federal statutes and regulations


and the terms and conditions contained in this award must be referred to the OSMRE


Award Administrator for guidance. It is the responsibility of the SUBRECIPIENT to


identify such an inconsistency and bring it to the attention of VIRGINIA ENERGY.


The SUBRECIPIENT shall adhere, and require adherence by all recipients,


subrecipients, vendors and subcontractors performing work required by this


CONTRACT, to the federal rules as noted.


    

  1. Provide and pay all funds required to complete construction of the PROJECT site
    2. 



within the specified time period in accordance with the approved construction design,


including but not limited to the costs of all permits, licenses, land acquisitions, and/or


rights-of-way and easements pursuant to the Award Conditions.


    

  1. Maintain on the PROJECT site all information required by 4 VAC 25-130-707.12
    2. 



including a description of the Project, the exact location and boundaries of the


PROJECT and that the VIRGINIA ENERGY administration of the PROJECT is


being financed with federal funds through its 2018 AMLER Program Grant.


Compliance with Federal Rules and Regulations: Funding for this CONTRACT is
authorized through the Catalog of Federal Domestic Assistance (CFDA) #15.252.
Expenditures made and services provided pursuant to this CONTRACT shall be in
accordance with 2 CFR Part 225, “Cost Principles for State, Local, and Indian Tribal
Governments” (OMB Circular A-87), and OMB Circular A-133, “Audits of States,
Local Governments and Non-Profit Organizations.” Since the SUBRECIPIENT is a
political subdivision of the Commonwealth of Virginia, it is governed by 48 CFR Part
31, Contract Cost Principles and Procedures. The SUBRECIPIENT also is governed
by the administrative requirements of 10 CFR 600, Federal Financial Assistance
Regulations. Any apparent inconsistency between Federal statutes and regulations
and the terms and conditions contained in this award must be referred to the OSMRE
‘Award Administrator for guidance. It is the responsibility of the SUBRECIPIENT to
identify such an inconsistency and bring it to the attention of VIRGINIA ENERGY.
The SUBRECIPIENT shall adhere, and require adherence by all recipients,
subrecipients, vendors and subcontractors performing work required by this
CONTRACT, to the federal rules as noted.


Provide and pay all funds required to complete construction of the PROJECT site
within the specified time period in accordance with the approved construction design,
including but not limited to the costs of all permits, licenses, land acquisitions, and/or
rights-of-way and easements pursuant to the Award Conditions.


Maintain on the PROJECT site all information required by 4 VAC 25-130-707.12
including a description of the Project, the exact location and boundaries of the
PROJECT and that the VIRGINIA ENERGY administration of the PROJECT is


being financed with federal funds through its 2018 AMLER Program Grant.


5


    

  1. Prior to commencement of construction at the PROJECT site, ensure that the Final
    2. 



Construction Design Plan and/or addenda, amendments thereto are in accordance with


the Award Conditions.  Any addenda or amendments to the Construction Design Plan


and/or construction documents shall be approved in writing by VIRGINIA ENERGY


and OSMRE prior to their execution, issuance and/or implementation.


    

  1. Provide to VIRGINIA ENERGY copies of all documents and addenda the
    2. 



SUBRECIPIENT uses in contracting for the performance of construction work for


the PROJECT if any.


    

  1. Afford VIRGINIA ENERGY personnel notice of and opportunity to attend and
    2. 



participate in all pre-construction conferences, and other relevant meetings concerning


the PROJECT, if any.


    

  1. Provide free and reasonable access by VIRGINIA ENERGY and OSMRE personnel
    2. 



to the PROJECT site for the purpose of conducting weekly, or more frequent if


necessary, inspections.


    

  1. Upon completion of the work required by the Construction Plan, provide VIRGINIA
    2. 



ENERGY with a copy of “as built” drawings of the PROJECT and/or a certification


of completion.


    

  1. Designate a Project Director who shall be knowledgeable of and responsible for
    2. 



PROJECT activities and who shall act as the contact between VIRGINIA ENERGY


and SUBRECIPIENT.


    

  1. Provide VIRGINIA ENERGY with written monthly progress reports within fifteen
    2. 



(15) days following the end of each calendar month after this CONTRACT is fully


executed.  The report shall include all work accomplished, difficulties or delays


encountered along with necessary remedial actions(s), and a schedule of future work.


    

  1. 



i.


    

  1. 

  2. 



Prior to commencement of construction at the PROJECT site, ensure that the Final
Construction Design Plan and/or addenda, amendments thereto are in accordance with
the Award Conditions. Any addenda or amendments to the Construction Design Plan
and/or construction documents shall be approved in writing by VIRGINIA ENERGY
and OSMRE prior to their execution, issuance and/or implementation.


Provide to VIRGINIA ENERGY copies of all documents and addenda the
SUBRECIPIENT uses in contracting for the performance of construction work for
the PROJECT if any,


Afford VIRGINIA ENERGY personnel notice of and opportunity to attend and
participate in all pre-construction conferences, and other relevant meetings concerning
the PROJECT, if any.


Provide free and reasonable access by VIRGINIA ENERGY and OSMRE personnel
to the PROJECT site for the purpose of conducting weekly, or more frequent if
necessary, inspections.


Upon completion of the work required by the Construction Plan, provide VIRGINIA.
ENERGY with a copy of “as built” drawings of the PROJECT and/or a certification
of completion.


Designate a Project Director who shall be knowledgeable of and responsible for
PROJECT activities and who shall act as the contact between VIRGINIA ENERGY
and SUBRECIPIENT,


Provide VIRGINIA ENERGY with written monthly progress reports within fifteen
(15) days following the end of each calendar month after this CONTRACT is fully
executed. The report shall include all work accomplished, difficulties or delays


encountered along with necessary remedial actions(s), and a schedule of future work.


6


    

  1. Provide to VIRGINIA ENERGY written verification that all easements, licenses, and
    2. 



applicable federal, state, or local permits or clearances required for the performance


of the work required to complete the PROJECT have been obtained prior to start of


any work on the PROJECT.


    

  1. Provide professional supervision of all construction work performed at the PROJECT
    2. 



site to ensure that the completed work conforms to the approved Final Construction


Plan.


    

  1. Certify and acknowledge that the PROJECT boundaries and limits are as delineated
    2. 



on Attachment A.3, and that no work outside said boundaries and limits shall be


eligible through the AMLER AWARD or covered under the terms of this


CONTRACT.


    

  1. Provide proof to VIRGINIA ENERGY that the SUBRECIPIENT shall require its
    2. 



contractors to maintain in full force and effect during the terms of this CONTRACT


a public liability insurance policy:


(a) Worker’s Compensation – Statutory requirements and benefits. Coverage is


compulsory for employers of three or more employees, to include the employer.


Contractors who fail to notify the Commonwealth of increases in the number of


employees that change their workers’ compensation requirements und the Code of


Virginia during the course of the CONTRACT shall be in noncompliance with the


contract.


(b) Employers Liability - $100,000.


© Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the


aggregate.  Commercial General Liability is to include bodily injury and property


damage, personal injury and advertising injury, products and completed operations


coverage.  The Commonwealth of Virginia shall be added as an additional insured


    

  1. 

  2. 

  3. 

  4. 



Provide to VIRGINIA ENERGY written verification that all easements, licenses, and


applicable federal, state, or local permits or clearances required for the performance


of the work required to complete the PROJECT have been obtained prior to start of
any work on the PROJECT.


Provide professional supervision of all construction work performed at the PROJECT


site to ensure that the completed work conforms to the approved Final Construction


Plan.


Certify and acknowledge that the PROJECT boundaries and limits are as delineated


on Attachment A.3, and that no work outside said boundaries and limits shall be


eligible through the AMLER AWARD or covered under the terms of this


CONTRACT.


Provide proof to VIRGINIA ENERGY that the SUBRECIPIENT shall require its


contractors to maintain in full force and effect during the terms of this CONTRACT


a public liability insurance policy:


(a) Worker’s Compensation ~ Statutory requirements and benefits. Coverage is
compulsory for employers of three or more employees, to include the employer.
Contractors who fail to notify the Commonwealth of increases in the number of
employees that change their workers’ compensation requirements und the Code of
Virginia during the course of the CONTRACT shall be in noncompliance with the
contract.


(b) Employers Liability - $100,000.


© Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the
aggregate. Commercial General Liability is to include bodily injury and property
damage, personal injury and advertising injury, products and completed operations


coverage. The Commonwealth of Virginia shall be added as an additional insured


7


to the policy by an endorsement.  Coverage shall not exclude claims resulting


from explosion, collapse or underground damage.


(d) Automobile Liability - $1,000,000 combined single limit (required only if a motor


vehicle not owned by the Commonwealth is to be used in the CONTRACT).


SUBRECIPIENT must assure that the required coverage is maintained by the


SUBRECIPIENT (or third party of such motor vehicle).


    

  1. The SUBRECIPIENT shall indemnify, defend and hold harmless VIRGINIA
    2. 



ENERGY / Commonwealth of Virginia, its agents, officers, employees, and


designated representatives from any claims, damages, suits, actions, liabilities and


costs of any nature or kind, whether at law or in equity, arising from or caused by


performance by the SUBRECIPIENT or its agents, whether for design or


construction of the PROJECT, or from the use of any materials, goods, or equipment


of any kind or nature or any service of any kind, provided that such liability is not


attributable to the sole negligence of the VIRGINIA ENERGY.  Nothing contained


herein shall be deemed an expressed or implied waiver of the sovereign immunity of


VIRGINIA ENERGY /Commonwealth of Virginia.


    

  1. Neither the SUBRECIPIENT, its officers, agents, employees, assignees, whether for
    2. 



design or construction of the PROJECT, shall be deemed employees of the


Commonwealth of Virginia or of VIRGINIA ENERGY by virtue of the


PROJECT, the location of the PROJECT, or the 2018 AMLER Award.


    

  1. Upon completion of any audit of the PROJECT conducted under OMB Circular A-
    2. 



128, promptly provide the VIRGINIA ENERGY with a copy of any and all such


audit reports.


    

  1. The SUBRECIPIENT shall ensure that their contractors are responsible for
    2. 



sequencing, scheduling, coordinating, and monitoring the progress of the work as well


    

  1. 

  2. 

  3. 



to the policy by an endorsement. Coverage shall not exclude claims resulting
from explosion, collapse or underground damage.


(d) Automobile Liability - $1,000,000 combined single limit (required only if’a motor
vehicle not owned by the Commonwealth is to be used in the CONTRACT).
SUBRECIPIENT must assure that the required coverage is maintained by the
SUBRECIPIENT (or third party of such motor vehicle).


The SUBRECIPIENT shall indemnify, defend and hold harmless VIRGINIA


ENERGY / Commonwealth of Virgit


its agents, officers, employees, and
designated representatives from any claims, damages, suits, actions, liabilities and
costs of any nature or kind, whether at law or in equity, arising from or caused by
performance by the SUBRECIPIENT or its agents, whether for design or
construction of the PROJECT, or from the use of any materials, goods, or equipment
of any kind or nature or any service of any kind, provided that such liability is not
attributable to the sole negligence of the VIRGINIA ENERGY. Nothing contained
herein shall be deemed an expressed or implied waiver of the sovereign immunity of
VIRGINIA ENERGY /Commonwealth of Virginia


Neither the SUBRECIPIENT, its officers, agents, employees, assignees, whether for
design or construction of the PROJECT, shall be deemed employees of the
Commonwealth of Virginia or of VIRGINIA ENERGY by virtue of the
PROJECT, the location of the PROJECT, or the 2018 AMLER Award.


Upon completion of any audit of the PROJECT conducted under OMB Circular A-
128, promptly provide the VIRGINIA ENERGY with a copy of any and all such
audit reports.


The SUBRECIPIENT shall ensure that their contractors are responsible for


sequencing, scheduling, coordinating, and monitoring the progress of the work as well


8


as taking appropriate action to keep the work on schedule. The SUBRECIPIENT shall


prepare and submit to the agency after signing the contract, a contract performance


schedule for accomplishing the work based upon the completion time stated in the


contract.


    

  1. The SUBRECIPIENT shall include in all Project Invitation for Bid packages the
    2. 



VIRGINIG ENERGY supplied Applicant Violator System (AVS) form (OMB #1029-


    

  1. (ATTACHMENT D.2).  All bidders must submit the completed form with the
    2. 



required Project bid documents. Any subcontractors, which will earn more than 10


percent of the AMLER portion of the project, shall submit the Applicant Violator


System (AVS) form documentation prior to the award of the bid(s) to the prime


contractor. All engineering contractors to be selected for the project design awards


shall also submit the Applicant Violator System (AVS) form. Prior to the award of


any such contract(s), the form(s) will be submitted to VIRGININA ENERGY for the


required AVS check to confirm bidder eligibility by the use of the Applicant Violator


System. The Project award may not be made until the AVS check has been completed.


Pursuant to the provisions of 30 CFR § 874.16, VIRGINIA ENERGY may direct the


rejection of any contractor(s), subcontractor(s), or engineering firm(s) if the AVS


review determines the entity, at the time of contract award, is not eligible to receive a


permit or conditional permit to conduct surface coal mining operations under the


Virginia Coal Surface Mining Reclamation Regulations.


    

  1. Commit to no CONTRACT or CONTRACT extension whose performance could
    2. 



extend beyond the 7th day of February 2025, the expiration date of the AMLER


Award.


    

  1. Agree to not let the project be idled for a cumulative period exceeding sixty (60) days
    2. 



and to return to work forces and equipment upon request of VIRGINIA ENERGY at


the end of the sixty-day period.  SUBRECIPIENT’s failure to perform this part may


result in termination of the CONTRACT and default under Articles X and XI.


    

  1. ANTI-DISCRIMINATION
    2. 



22,


    

  1. 



24,


    

  1. 



as taking appropriate action to keep the work on schedule, The SUBRECIPIENT shall
prepare and submit to the agency after signing the contract, a contract performance
schedule for accomplishing the work based upon the completion time stated in the
contract.


The SUBRECIPIENT shall include in all Project Invitation for Bid packages the
VIRGINIG ENERGY supplied Applicant Violator System (AVS) form (OMB #1029-
0119) (ATTACHMENT D.2). All bidders must submit the completed form with the
required Project bid documents. Any subcontractors, which will earn more than 10
percent of the AMLER portion of the project, shall submit the Applicant Violator
System (AVS) form documentation prior to the award of the bid(s) to the prime
contractor. All engineering contractors to be selected for the project design awards
shall also submit the Applicant Violator System (AVS) form. Prior to the award of
any such contract(s), the form(s) will be submitted to VIRGININA ENERGY for the
required AVS check to confirm bidder eligibility by the use of the Applicant Violator
System. The Project award may not be made until the AVS check has been completed.
Pursuant to the provisions of 30 CFR § 874.16, VIRGINIA ENERGY may direct the
rejection of any contractor(s), subcontractor(s), or engineering firm(s) if the AVS
review determines the entity, at the time of contract award, is not eligible to receive a
permit or conditional permit to conduct surface coal mining operations under the


Virginia Coal Surface Mining Reclamation Regulations.


Commit to no CONTRACT or CONTRACT extension whose performance could
extend beyond the 7th day of February 2025, the expiration date of the AMLER
Award,


Agree to not let the project be idled for a cumulative period exceeding sixty (60) days
and to return to work forces and equipment upon request of VIRGINIA ENERGY at
the end of the sixty-day period. SUBRECIPIENT’s failure to perform this part may
result in termination of the CONTRACT and default under Articles X and XL.


ANTI-DISCRIMINATION


9


A. During the performance of this CONTRACT, the SUBRECIPIENT agrees


as follows:


    

  1. The SUBRECIPIENT and its Contractors shall not discriminate
    2. 



against any employee or applicant for employment because of race,


religion, color, sex, national origin or disabilities, except where


religion, sex, or national origin is a bona fide occupational qualification


reasonably necessary to the normal operation of the SUBRECIPIENT


or its Contractor exists.  The SUBRECIPIENT agrees to, and will


require its Contractors to, post in conspicuous places, available to


employees and applicants for employment, notices setting forth the


provisions of this nondiscrimination clause.


    

  1. The SUBRECIPIENT, in all solicitations or advertisements for
    2. 



employees placed by or on behalf of the SUBRECIPIENT or its


Contractors, will state, and require that its Contractors state, that such


SUBRECIPIENT or Contractor is an equal opportunity employer.


    

  1. Notices, advertisements and solicitations placed in accordance with
    2. 



federal law, rule or regulation shall be deemed sufficient for the


purpose of meeting the requirements of this Section.


B. The SUBRECIPIENT and its Contractors will include the provisions of the


foregoing paragraphs 24.A.1; 24.A.2; and 24.A.3 in every subcontract or


purchase order over $10,000, so that the provisions will be binding upon each


subcontractor or vendor.


A. During the performance of this CONTRACT, the SUBRECIPIENT agrees


as follows:


1


The SUBRECIPIENT and its Contractors shall not discriminate
against any employee or applicant for employment because of race,
religion, color, sex, national origin or disabilities, except where
religion, sex, or national origin is a bona fide occupational qualification
reasonably necessary to the normal operation of the SUBRECIPIENT
or its Contractor exists. The SUBRECIPIENT agrees to, and will
require its Contractors to, post in conspicuous places, available to
employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.


The SUBRECIPIENT, in all solicitations or advertisements for
employees placed by or on behalf of the SUBRECIPIENT or its
Contractors, will state, and require that its Contractors state, that such
SUBRECIPIENT or Contractor is an equal opportunity employer.
Notices, advertisements and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the


purpose of meeting the requirements of this Section.


B. The SUBRECIPIENT and its Contractors will include the provisions of the


foregoing paragraphs 24.A.1; 24.4.2; and 24.A.3 in every subcontract or


purchase order over $10,000, so that the provisions will be binding upon each


subcontractor or vendor.


10


II. CERTIFICATIONS:


The SUBRECIPIENT assures and certifies to the VIRGINIA ENERGY that it is, to


the best of its knowledge and belief, in compliance, and will continue in compliance, and it


will require that its Contractors conform, to the following Acts, as amended:


    

  1. 

    State and Local Government Conflict of Interests Act;
    

    2. 

  2. 

    General Assembly Conflict of Interests Act;
    

    3. 

  3. 

    Virginia Freedom of Information Act;
    

    4. 

  4. 

    Virginia Fair Employment Contracting Act;
    

    5. 

  5. 

    Virginia Governmental Frauds Act;
    

    6. 

  6. 

    Virginia Public Procurement Act and related Agency Procurement and Surplus
    

    7. 



Property Manual;


    

  1. 

    Virginians with Disabilities Act;
    

    2. 

  2. 

    Americans with Disabilities Act;
    

    3. 

  3. 

    Buy American Act (41 USC Chapter 83)
    

    4. 

  4. 

    Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871)
    

    5. 

  5. 

    Federal Immigration Reform and Control act of 1986; and
    

    6. 

  6. 

    Federal statutes relating to nondiscrimination, including but not limited to:
    

    7. 



Title VI of the Civil Rights Act of 1964 (P.L. 88-352) (prohibits discrimination


on the basis of race, color or national origin);


Title IX of the Education amendments of 1972, as amended (20 U.S.C.


Sections 1681-1683, and 1685-1686) prohibits discrimination on the basis of sex;


Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C., Section


    

  1. prohibits discrimination on the basis of handicaps;
    2. 



The Age Discrimination Act of 1975, as amended (42 U.S.C., Sections 6101-


    

  1. which prohibits discrimination on the basis of age;
    2. 



I.


CERTIFICATIONS:


The SUBRECIPIENT assures and certifies to the VIRGINIA ENERGY that it is, to


the best of its knowledge and belief, in compliance, and will continue in compliance, and it


will require that its Contractors conform, to the following Acts, as amended:


1


2


    

  1. 

  2. 



State and Local Government Conflict of Interests Act;
General Assembly Conflict of Interests Act;
Virginia Freedom of Information Act;
Virginia Fair Employment Contracting Act;
Virginia Governmental Frauds Act;
Virginia Public Procurement Act and related Agency Procurement and Surplus
Property Manual;
Virginians with Disabilities Act;
Americans with Disabilities Act;
Buy American Act (41 USC Chapter 83)
Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871)
Federal Immigration Reform and Control act of 1986; and
Federal statutes relating to nondiscrimination, including but not limited to:
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) (prohibits discrimination
on the basis of race, color or national origin);
Title IX of the Education amendments of 1972, as amended (20 U.S.C.
Sections 1681-1683, and 1685-1686) prohibits discrimination on the basis of sex;
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C., Section
794) prohibits discrimination on the basis of handicaps;
‘The Age Discrimination Act of 1975, as amended (42 U.S.C., Sections 6101-


    

  1. which prohibits discrimination on the basis of age;
    2. 



10


11


The Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended,


relating to non-discrimination on the basis of drug abuse;


The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment


and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to


nondiscrimination on the basis of alcohol abuse or alcoholism:


Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C., 290


dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse


patient records;


Title VIII of the Civil Rights Act of 1968 (42 U.S.C., Section 3601 et seq.), as


amended, relating to nondiscrimination in the sale, rental or financing of housing;


and/or any other nondiscrimination provisions in the specific statute(s) under which


application for Federal assistance is being made, and the requirement on any other


nondiscrimination statute(s) which may apply to the AMLER AWARD or this


CONTRACT.


    

  1. Federal Lobbying Act, 31 U.S.C.A., Section 1352 (entitled, “Limitation on use of
    2. 



appropriated funds to influence certain Federal contracting and financial transactions,


and the Virginia Lobbying Disclosure and Regulation Act, Sec. 2.1-779 through 2.1-


794, Code of Virginia, 1950 as amended, including, without limitation, obtaining and


delivering to the VIRGINIA ENERGY all necessary certifications and disclosures.


    

  1. Title II and III of the Uniform Relocation Assistance and Real Property Acquisition
    2. 



Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of


persons displaced or whose property is acquired as a result of Federal and federally


assisted programs.  These requirements apply to all interest in real property acquired


for PROJECT purposes regardless of Federal participation in purchases.


    

  1. 

  2. 



The Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended,
relating to non-discrimination on the basis of drug abuse;


The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism:


Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.


290
dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records;


Title VIII of the Civil Rights Act of 1968 (42 U.S.C., Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing;
and/or any other nondiscrimination provisions in the specific statute(s) under which
application for Federal assistance is being made, and the requirement on any other
nondiscrimination statute(s) which may apply to the AMLER AWARD or this
CONTRACT.


Federal Lobbying Act, 31 U.S.C.A., Section 1352 (entitled, “Limitation on use of
appropriated funds to influence certain Federal contracting and financial transactions,
and the Virginia Lobbying Disclosure and Regulation Act, Sec. 2.1-779 through 2.1-
794, Code of Virginia, 1950 as amended, including, without limitation, obtaining and
delivering to the VIRGINIA ENERGY all necessary certifications and disclosures.


Title II and III of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of
persons displaced or whose property is acquired as a result of Federal and federally
assisted programs. These requirements apply to all interest in real property acquired


for PROJECT purposes regardless of Federal participation in purchases.


u


12


    

  1. Hatch Act (5 U.S.C., Sections 1501-1508 and 7324-7328) which limit the political
    2. 



activities of employees whose principal employment activities are funded in whole or


in part with Federal funds.


    

  1. Copeland Act (40 U.S.C., Section 276c and 18 U.S.C., Section 874), the Contract
    2. 



Work Hours and Safety Standards Act (40 U.S.C., Sections 327-333) regarding labor


standards for federally assisted construction sub-contracts.


    

  1. Flood insurance purchase requirements of Section 102(a) of the Flood Disaster
    2. 



Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood


hazard area to participate in the program and to purchase flood insurance if the total


cost of insurable construction and acquisition is $10,000 or more.


    

  1. Environmental standards which may be prescribed pursuant to the following:  (a)
    2. 



institution of environmental quality control measures under the National


Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514;


(b) notification of violating facilities pursuant to EO 11738; © protection of wetlands


pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance


with EO 11988: (e) assurance of Project’s consistency with the approved State


management program developed under the Coastal Zone Management Act of 1972


(16 U.S.C., Sections 1451 et seq.); (f) conformity of Federal actions to State (Clean


Air) Implementation Plans under Section 176 © of the Clean Air Act of 1955, as


amended (42 U.S.C., Section 7401 et seq.); (g) protection of underground sources of


drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-


523); and (h) protection of endangered species under the Endangered Species Act of


1973, as amended, (P.L. 93-205).


    

  1. 

  2. 



Hatch Act (5 U.S.C., Sections 1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment activities are funded in whole or
in part with Federal funds.


Copeland Act (40 U.S.C., Section 276c and 18 U.S.C., Section 874), the Contract
Work Hours and Safety Standards Act (40 U.S.C., Sections 327-333) regarding labor
standards for federally assisted construction sub-contraets.


Flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood
hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $10,000 or more.


Environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514;
(b) notification of violating facilities pursuant to EO 11738; © protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance
with EO 11988: (e) assurance of Project’s consistency with the approved State


management program developed under the Coastal Zone Management Act of 1972


(16 U.S.C, Sections 1451 et seq); (f) conformity of Federal actions to State (Clean
Air) Implementation Plans under Section 176 © of the Clean Air Act of 1955, as
amended (42 U.S.C., Section 7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-


523); and (h) protection of endangered species under the Endangered Species Act of


1973, as amended, (P.L. 93-205).


13


    

  1. Wild and Scenic Rivers Act of 1968 (16 U.S.C., Sections 1271 et seq.) related to
    2. 



protecting components or potential components of the national wild and scenic rivers


system.


    

  1. The SUBRECIPIENT shall assist the VIRGINIA ENERGY in assuring compliance
    2. 



with Section 106 of the National Historic Preservation Act of 1966, as amended (16


U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the


Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).


    

  1. 40 CFR 122-EPA Storm Water Regulations; PL 92-500, Section 404 – Utility
    2. 



Crossings of Navigable Waters – U.S. Army Corps of Engineers; Code of Virginia,


Title 10.1, Chapter 5, Article 4  - Erosion and Sediment Control Law – Soil and Water


Conservation Commission; VR 625-02-00 – Erosion and Sediment Control


Regulations; Code of Virginia, Title 62.1, Chapter 3.1, Article 44 – State Water


Control Law; VR 680-15-02 – Virginia Water Protection Permit; Code of Virginia,


Title 62.1, Chapter 3 – Sub-aqueous Bed Permit – Marine Resources Commission.


III. OBLIGATIONS OF VIRGINIA ENERGY


VIRGINIA ENERGY will:


    

  1. Review and submit to the SUBRECIPIENT comments on the Construction Plan to
    2. 



monitor adherence to AMLER Award conditions and obligations.


    

  1. Provide administration of the PROJECT, document the costs and expenses incurred
    2. 



by VIRGINIA ENERGY, document the findings necessary to qualify the PROJECT


as a government financed construction project as contemplated by Va. Code § 45.1-


253.2 and 4 VAC 25-130 Part 707 of VSMCRA, including those costs noted in the


NEPA document.


    

  1. 

  2. 

  3. 



Wild and Scenic Rivers Act of 1968 (16 U.S.C., Sections 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers
system.


The SUBRECIPIENT shall assist the VIRGINIA ENERGY in assuring compliance
with Section 106 of the National Historic Preservation Act of 1966, as amended (16
U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).


40 CER 122-EPA Storm Water Regulations; PL 92-500, Section 404 — Utility
Crossings of Navigable Waters — U.S. Army Corps of Engineers; Code of Virginia,
Title 10.1, Chapter 5, Article 4 - Erosion and Sediment Control Law — Soil and Water
Conservation Commission; VR 625-02-00 — Erosion and Sediment Control
Regulations; Code of Virginia, Title 62.1, Chapter 3.1, Article 44 — State Water
Control Law; VR 680-15-02 — Virginia Water Protection Permit; Code of Virginia,


Title 62.1, Chapter 3 — Sub-aqueous Bed Permit — Marine Resources Commission.


Ill. | OBLIGATIONS OF VIRGINIA ENERGY


VIRGINIA ENERGY will:


    

  1. 



Review and submit to the SUBRECIPIENT comments on the Construction Plan to
monitor adherence to AMLER Award conditions and obligations.


Provide administration of the PROJECT, document the costs and expenses incurred
by VIRGINIA ENERGY, document the findings necessary to qualify the PROJECT
as a government financed construction project as contemplated by Va. Code § 45.1-
253.2 and 4 VAC 25-130 Part 707 of VSMCRA, including those costs noted in the


NEPA document.


13


14


    

  1. Document eligibility of the PROJECT for funding by securing an Authorization to
    2. 



Proceed from the federal Office of Surface Mining.


    

  1. Designate a PROJECT Inspector to monitor the site and to serve as contact to the
    2. 



SUBRECIPIENT.


    

  1. Provide the SUBRECIPIENT with consultations and information that are available
    2. 



and reasonably required for PROJECT purposes.


    

  1. SAFETY INSPECTIONS OF CONSTRUCTION EQUIPMENT ON JOB SITE:
    2. 



VIRGINIA ENERGY reserves the right to conduct safety inspections of contractor


and/or sub-contractor owned or leased equipment delivered to or present at an


AMLER construction site. VIRGINIA ENERGY shall conduct a pre-construction


safety inspection of all equipment at the site as identified on the equipment list for the


PROJECT as provided by the contractor.  If any previously unidentified equipment


is delivered to the site for use, the contractor shall contact the Inspector/Contract


Administrator to conduct a safety inspection of that equipment.  VIRGINIA


ENERGY may also conduct equipment safety inspections at any time during the


Contract period while the equipment is on site.  The SUBRECIPIENT will require


all contractors to adhere to these stipulations. Inspections shall be in accordance with


established VIRGINIA ENERGY inspection criteria and evidenced by a safety


inspection checklist (Attachment D.1). VIRGINIA ENERGY requires that the


contractor perform a daily pre-shift inspection of all equipment prior to its use each


day. VIRGINIA ENERGY can provide a template of the Surface Equipment


Inspection Pre-operational Exam Checklist upon request.


    

  1. Upon receipt and approval of once monthly invoices, reimburse the SUBRECIPIENT
    2. 



for costs incurred by the SUBRECIPIENT in compliance with the CONTRACT and


necessary for completion of the PROJECT.  For the purpose of this CONTRACT,


Document eligibility of the PROJECT for funding by securing an Authorization to
Proceed from the federal Office of Surface Mining.


Designate a PROJECT Inspector to monitor the site and to serve as contact to the
SUBRECIPIENT.


Provide the SUBRECIPIENT with consultations and information that are available
and reasonably required for PROJECT purposes.


SAFETY INSPECTIONS OF CONSTRUCTION EQUIPMENT ON JOB SITE:
VIRGINIA ENERGY reserves the right to conduct safety inspections of contractor
and/or sub-contractor owned or leased equipment delivered to or present at an
AMLER construction site. VIRGINIA ENERGY shall conduct a pre-construction
safety inspection of all equipment at the site as identified on the equipment list for the
PROJECT as provided by the contractor. If any previously unidentified equipment
is delivered to the site for use, the contractor shall contact the Inspector/Contract
Administrator to conduct a safety inspection of that equipment. VIRGINIA
ENERGY may also conduct equipment safety inspections at any time during the
Contract period while the equipment is on site. The SUBRECIPIENT will require
all contractors to adhere to these stipulations. Inspections shall be in accordance with
established VIRGINIA ENERGY inspection criteria and evidenced by a safety
inspection checklist (Attachment D.1). VIRGINIA ENERGY requires that the
contractor perform a daily pre-shift inspection of all equipment prior to its use each
day. VIRGINIA ENERGY can provide a template of the Surface Equipment


Inspection Pre-operational Exam Checklist upon request.


Upon receipt and approval of once monthly invoices, reimburse the SUBRECIPIE)
for costs incurred by the SUBRECIPIENT in compliance with the CONTRACT and


necessary for completion of the PROJECT. For the purpose of this CONTRACT,


4


15


“incurred” shall mean any invoice or request for payment paid by the


SUBRECIPIENT or waiting payment under the PROJECT.  Reimbursement will be


made in accordance with the Commonwealth of Virginia’s Prompt Pay requirements


and VIRGINIA ENERGY procedures. The VIRGINIA ENERGY shall withhold 5%


retainage on all invoices except for project development expenditures.  Separate


requests for payment should be submitted for project development and construction


expenditures.


    

  1. Upon receipt of proper invoicing, provide the SUBRECIPIENT with reimbursement for
    2. 



the approved actual cost and up to, but not exceeding $269,000.00 for engineering and


construction services for the PROJECT described in this CONTRACT.


IV. TERM OF CONTRACT


This CONTRACT shall be effective as of the 7th day of February 2022 and shall


expire thirty-six (36) months thereafter on 7th day of October 2025.


V. EXCESS COSTS


If the SUBRECIPIENT performs, allows or causes work to be performed or accepts


a bid which exceeds the line allocations set forth in the PROJECT budget attached hereto as


Attachment B.6, as amended and approved by VIRGINIA ENERGY from time to time,


which make up the $269,000.00 appropriation for Engineering and Construction Services, the


SUBRECIPIENT shall bear any and all such excess costs, it being understood between the


parties that under no circumstances shall VIRGINIA ENERGY be liable for the payment of


and/or reimbursement to the SUBRECIPIENT of costs in excess of those approved by the


VIRGINIA ENERGY as part of the PROJECT budget but in no event in excess of the


respective caps set forth for design or construction in this section.


Iv.


“incurred” shall mean any invoice or request for payment paid by the


SUBRECIPIENT or waiting payment under the PROJECT. Reimbursement will be


made in accordance with the Commonwealth of Virginia’s Prompt Pay requirements


and VIRGINIA ENERGY procedures. The VIRGINIA ENERGY shall withhold 5%


retainage on all invoices except for project development expenditures. Separate


requests for payment should be submitted for project development and construction
expenditures.


    

  1. Upon receipt of proper invoicing, provide the SUBRECIPIENT with reimbursement for
    2. 



the approved actual cost and up to, but not exceeding $269,000.00 for engineering and


construction services for the PROJECT described in this CONTRACT.


TERM OF CONTRACT
This CONTRACT shall be effective as of the 7th day of February 2022 and shall


expire thirty-six (36) months thereafter on 7th day of October 2025.


EXCESS COSTS


If the SUBRECIPIENT performs, allows or causes work to be performed or accepts
a bid which exceeds the line allocations set forth in the PROJECT budget attached hereto as
Attachment B.6, as amended and approved by VIRGINIA ENERGY from time to time,
which make up the $269,000.00 appropriation for Engineering and Construction Services, the
SUBRECIPIENT shall bear any and all such excess costs, it being understood between the
parties that under no circumstances shall VIRGINIA ENERGY be liable for the payment of
and/or reimbursement to the SUBRECIPIENT of costs in excess of those approved by the
VIRGINIA ENERGY as part of the PROJECT budget but in no event in excess of the


respective caps set forth for design or construction in this section.


15


16


VI. FINANCIAL/COMPLIANCE RECORDS AVAILABILITY


The SUBRECIPIENT agrees to retain and provide reasonable access to all books,


records, and other documents relative to this CONTRACT for five (5) years after final


payment or until otherwise notified by VIRGINIA ENERGY, whichever is later.


VIRGINIA ENERGY, its authorized agents, and/or State and Federal auditors shall have full


access to and the right to examine any of said materials during said period at reasonable times


and upon 24 hours advance notice.


VII. CONSTRUCTION ASSURANCES


The SUBRECIPIENT hereby assures and certifies that they shall comply with the


laws, regulations, policies, guidelines and requirements and use of Federal funds for this


federally funded Project.  Also, the SUBRECIPIENT gives assurance and certifies that:


    

  1. The SUBRECIPIENT shall cause work on the PROJECT to be commenced within
    2. 



a reasonable time after NOTIFICATION TO PROCEED from the VIRGINIA


ENERGY and that the SUBRECIPIENT will execute the PROJECT to


completion with reasonable diligence.  The SUBRECIPIENT will keep the


VIRGINIA ENERGY informed of PROJECT progress and delays.


    

  1. The SUBRECIPIENT shall not dispose of or encumber its title or other interests in
    2. 



Property, including the PROJECT, and facilities located thereon during the period


of Federal interest or while the Government holds bonds, whichever is the longer.


    

  1. During the term of this CONTRACT, the SUBRECIPIENT shall not dispose of,
    2. 



modify the use of, or change the terms of the real property title, or other interest in


the Property, including the PROJECT, and facilities without permission and


instructions from the VIRGINIA ENERGY.  The SUBRECIPIENT shall record


the federal interest in the title of Property in accordance with VIRGINIA ENERGY


Vi.


VIL.


FINANCIAL/COMPLIANCE RECORDS AVAILABILITY


The SUBRECIPIENT agrees to retain and provide reasonable access to all books,


records, and other documents relative to this CONTRACT for five (5) years after final


payment or until otherwise notified by VIRGINIA ENERGY, whichever is later.


VIRGINIA ENERGY, its authorized agents, and/or State and Federal auditors shall have full


access to and the right to examine any of said materials during said period at reasonable times


and upon 24 hours advance notice.


CONSTRUCTION ASSURANCES


The SUBRECIPIENT hereby assures and certifies that they shall comply with the


laws, regulations, policies, guidelines and requirements and use of Federal funds for this


federally funded Project. Also, the SUBRECIPIENT gives assurance and certifies that:


The SUBRECIPIENT shall cause work on the PROJECT to be commenced within
a reasonable time after NOTIFICATION TO PROCEED from the VIRGINIA
ENERGY and that the SUBRECIPIENT will execute the PROJECT to
completion with reasonable diligence. The SUBRECIPIENT will keep the
VIRGINIA ENERGY informed of PROJECT progress and delays.


The SUBRECIPIENT shall not dispose of or encumber its title or other interests in
Property, including the PROJECT, and facilities located thereon during the period
of Federal interest or while the Government holds bonds, whichever is the longer.
During the term of this CONTRACT, the SUBRECIPIENT shall not dispose of,
modify the use of, or change the terms of the real property title, or other interest in
the Property, including the PROJECT, and facilities without permission and
instructions from the VIRGINIA ENERGY. The SUBRECIPIENT shall record


the federal interest in the title of Property in accordance with VIRGINIA ENERGY


16


17


directives and shall include a covenant in the title of real property acquired in whole


or in part with Federal assistance funds to assure nondiscrimination during the useful


life of the PROJECT. The SUBRECIPIENT shall adhere to 30 CFR part 879.14


and 879.15 for Property management and disposition.


    

  1. 



VIII. EXECUTION OF CONTRACT


This CONTRACT shall be executed on behalf of the SUBRECIPIENT by such


person or persons as are authorized to act on behalf of the SUBRECIPIENT pursuant to law


and on behalf of the VIRGINIA ENERGY by the Director of Mining Programs.


     OBLIGATION TO COMPLETE     



If the delivery of supplies, services, materials or equipment is not fully performed in


accordance with the terms of the CONTRACT by the time specified in the CONTRACT, the


SUBRECIPIENT agrees to complete the remaining or incomplete work at its own expense;


except that the accomplishment be delayed by any act, negligence, or default on the part of


the Commonwealth or OSMRE, public enemy, war, embargo,  fire, explosion or Act of God


(including without limitation, adverse weather conditions) not caused by the negligence or


intentional act of the SUBRECIPIENT or its supplier(s), or by riot, sabotage, or labor trouble


that results from a cause or causes entirely beyond the control or fault of the contractor or his


supplier(s), a reasonable extension of time as the procuring public body deems appropriate


may be granted.  Upon receipt of a written request and justification for an extension from the


SUBRECIPIENT, the VIRGINIA ENERGY will submit the extension request to the


OSMRE.  OSMRE has the sole authority to approve the amendment for an extension for the


performance of the CONTRACT or delivery of goods.


Vil.


directives and shall include a covenant in the title of real property acquired in whole
or in part with Federal assistance funds to assure nondiscrimination during the useful
life of the PROJECT. The SUBRECIPIENT shall adhere to 30 CFR part 879.14
and 879.15 for Property management and disposition,


    

  1. 



EXECUTION OF CONTRACT


This CONTRACT shall be executed on behalf of the SUBRECIPIENT by such
person or persons as are authorized to act on behalf of the SUBRECIPIENT pursuant to law


and on behalf of the VIRGINIA ENERGY by the Director of Mining Programs.


OBLIGATION TO COMPLETE


If the delivery of supplies, services, materials or equipment is not fully performed in
accordance with the terms of the CONTRACT by the time specified in the CONTRACT, the
SUBRECIPIENT agrees to complete the remaining or incomplete work at its own expense:
except that the accomplishment be delayed by any act, negligence, or default on the part of
the Commonwealth or OSMRE, public enemy, war, embargo, fire, explosion or Act of God
(including without limitation, adverse weather conditions) not caused by the negligence or
intentional act of the SUBRECIPIENT or its supplier(s), or by riot, sabotage, or labor trouble
that results from a cause or causes entirely beyond the control or fault of the contractor or his.
supplier(s), a reasonable extension of time as the procuring public body deems appropriate
may be granted. Upon receipt of a written request and justification for an extension from the
SUBRECIPIENT, the VIRGINIA ENERGY will submit the extension request to the
OSMRE. OSMRE has the sole authority to approve the amendment for an extension for the


performance of the CONTRACT or delivery of goods.


7


18


It shall also be known and understood by both parties that if the CONTRACT expires


and the delivery of supplies, services, materials or equipment has not been fully performed in


accordance with the terms of the CONTRACT, it is determined the Commonwealth is not at


fault, and grant funding for the CONTRACT has expired, the subrecipient shall, at the


SUBRECIPIENT’s sole cost and expense, complete its obligations under the CONTRACT.


IX. INTEGRATION AND MODIFICATION


This CONTRACT constitutes the entire understanding between the


SUBRECIPIENT and VIRGINIA ENERGY.  No alteration, amendment or modification in


the provisions of this CONTRACT shall be effective unless it is reduced to writing, signed by


the parties, and attached hereto.


X. TERMINATION OF CONTRACT


Any failure by a party to perform any obligation under this CONTRACT shall


constitute a breach of the CONTRACT.  Upon breach of the CONTRACT by a party, the


other party may, at its option, declare its intention to terminate the CONTRACT unless the


breach is cured by the party breaching the CONTRACT.  Such declaration shall be in writing


to the party in breach stating the intention to terminate, the reason(s) therefore and the action


necessary to cure the breach.  Upon receipt of notice of intention to terminate, the party in


breach shall have 60 days to take the curative action and avoid termination.  The VIRGINIA


ENERGY shall not be obligated to pay for any services or work performed after the notice


of intention to terminate.


Ix.


It shall also be known and understood by both parties that if the CONTRACT expires
and the delivery of supplies, services, materials or equipment has not been fully performed in
accordance with the terms of the CONTRACT, it is determined the Commonwealth is not at
fault, and grant funding for the CONTRACT has expired, the subrecipient shall, at the


SUBRECIPIE}


's sole cost and expense, complete its obligations under the CONTRACT.


INTEGRATION AND MODIFICATION


This CONTRACT constitutes the entire understanding between the
SUBRECIPIENT and VIRGINIA ENERGY. No alteration, amendment or modification in
the provisions of this CONTRACT shall be effective unless it is reduced to writing, signed by


the parties, and attached hereto.


TERMINATION OF CONTRACT


Any failure by a party to perform any obligation under this CONTRACT shall
constitute a breach of the CONTRACT. Upon breach of the CONTRACT by a party, the
other party may, at its option, declare its intention to terminate the CONTRACT unless the
breach is cured by the party breaching the CONTRACT. Such declaration shall be in writing
to the party in breach stating the intention to terminate, the reason(s) therefore and the action
necessary to cure the breach. Upon receipt of notice of intention to terminate, the party in


breach shall have 60 days to take the curative action and avoid termination. The VIRGINIA


RGY shall not be obligated to pay for any services or work performed after the notice


of intention to terminate.


18


19


XI. DEFAULT


In case of SUBRECIPIENT’s failure to deliver goods or services in accordance with


the CONTRACT terms and conditions, VIRGINIA ENERGY, after due oral or written


notice, may procure them from other sources and hold the subrecipient/contractor responsible


for any resulting additional purchases and administrative cost.  This remedy shall be in


addition to any other remedies, which the Commonwealth may have.  The VIRGINIA


ENERGY may also act to forfeit SUBRECIPIENT’s bond in accordance with regulations


promulgated under 45.1-247 of the Code.


XII. NOTICE


Any notice required hereunder shall be made in writing to the applicable party at the


following addresses:


VIRGINIA ENERGY


Lesa C. Baker
AML Projects Coordinator
3405 Mountain Empire Road
Big Stone Gap, VA 24219
Phone No. 276-523-8216


SUBRECIPIENT


Lonzo Lester
Administrator, Russell County
137 Highland Drive
Lebanon, VA  24266
Phone No. 276-889-8000


ADDITIONAL NOTIFICATIONS


For purposes of this CONTRACT, the notice shall be deemed received if mailed by


certified mail, return receipt requested to the above addresses on the date of the first notice of


delivery by the post office.  Failure to pick up the notice in response to the notices of delivery


shall not constitute a defense to receipt hereunder.


XL


XI.


DEFAULT


In case of SUBRECIPIENT’s failure to deliver goods or services in accordance with
the CONTRACT terms and conditions, VIRGINIA ENERGY, afier due oral or written
notice, may procure them from other sources and hold the subrecipient/contraetor responsible
for any resulting additional purchases and administrative cost. This remedy shall be in
addition to any other remedies, which the Commonwealth may have. The VIRGINIA
ENERGY may also act to forfeit SUBRECIPIENT’s bond in accordance with regulations


promulgated under 45.1-247 of the Code.


NOTICE
Any notice required hereunder shall be made in writing to the applicable party at the


following addresses:


VIRGINIA ENERGY SUBRECIPIENT


Lesa C. Baker Lonzo Lester


AML Projects Coordinator Administrator, Russell County
3405 Mountain Empire Road 137 Highland Drive


Big Stone Gap, VA 24219 Lebanon, VA 24266


Phone No. 276-523-8216 Phone No. 276-889-8000


ADDITIONAL NOTIFICATIONS


For purposes of this CONTRACT, the notice shall be deemed received if mailed by
certified mail, return receipt requested to the above addresses on the date of the first notice of
delivery by the post office. Failure to pick up the notice in response to the notices of delivery


shall not constitute a defense to receipt hereunder.


19


20


XIII. NON-WAIVER CLAUSE


No review, approval, acceptance of nor payment for any of the services required by


VIRGINIA ENERGY shall be construed to operate as a waiver of any rights of or any cause


of action arising out of the performance of the CONTRACT.  Notwithstanding any contrary


provision contained herein, the SUBRECIPIENT shall be and remain liable to the


VIRGINIA ENERGY for all costs of any kind which are incurred by the VIRGINIA


ENERGY as a result of a negligent act, errors or omissions of the SUBRECIPIENT or its


Contractor in the performance of any of the services furnished.


XIV. GOVERNING LAW


This CONTRACT shall be deemed executed in Wise County, Virginia.  The


execution, interpretation and enforcement of this CONTRACT shall be governed by the laws


of the Commonwealth of Virginia without regard to any conflict of laws or principles.


XV. NON-APPROPRIATION


All contracts for products and services and all payment obligations under the 2018


AMLER AWARD and this CONTRACT are subject to appropriated AMLER funds being


available for expenditure for that purpose.  The VIRGINIA ENERGY shall promptly notify


the SUBRECIPIENT of any action denying such funding.  In such event, any outstanding


CONTRACT shall be cancelled without further obligation to the extent the affected products


or services have not yet been duly delivered and accepted.


If any purchases are to be supported by federal funding, and such funding is not made


available, the VIRGINIA ENERGY may terminate the contracts for goods or services, which


are so dependent on such federal funds without further obligation.


XIII. NON-WAIVER CLAUSE
No review, approval, acceptance of nor payment for any of the services required by
VIRGINIA ENERGY shall be construed to operate as a waiver of any rights of or any cause
of action arising out of the performance of the CONTRACT. Notwithstanding any contrary
provision contained herein, the SUBRECIPIENT shall be and remain liable to the
VIRGINIA ENERGY for all costs of any kind which are incurred by the VIRGINIA
ENERGY as a result of a negligent act, errors or omissions of the SUBRECIPIENT or its


Contractor in the performance of any of the services furnished.


XIV. GOVERNING LAW
This CONTRACT shall be deemed executed in Wise County, Virginia. The
execution, interpretation and enforcement of this CONTRACT shall be governed by the laws


of the Commonwealth of Virginia without regard to any conflict of laws or principles.


PPROPRIATION


All contracts for products and services and all payment obligations under the 2018
AMLER AWARD and this CONTRACT are subject to appropriated AMLER funds being
available for expenditure for that purpose. The VIRGINIA ENERGY shall promptly notify
the SUBRECIPIENT of any action denying such funding. In such event, any outstanding
CONTRACT shall be cancelled without further obligation to the extent the affected products
or services have not yet been duly delivered and accepted.


If any purchases are to be supported by federal funding, and such funding is not made
available, the VIRGINIA ENERGY may terminate the contracts for goods or services, which


are so dependent on such federal funds without further obligation.


20


21


XVI. ENTIRE CONTRACT


This CONTRACT incorporates and contains the entire CONTRACT and


understanding between the parties.  There are no oral understandings, terms or conditions not


herein recited, and neither party has relied upon any representations, expressed or implied,


not incorporated or contained in this CONTRACT and its attachments.


IN WITNESS WHEREOF, the parties hereto have executed this CONTRACT by their duly


authorized representatives as of the day and year fist above written.


RUSSELL COUNTY


BY: _____________________________
Executive Director
(Title)




(Date)


COMMONWEALTH OF VIRGINIA
VIRGINIA DEPARTMENT OF ENERGY
MINED LAND REPURPOSING


BY: _________________________________
Director of Mining Programs

(Title)




(Date)


XVI. ENTIRE CONTRACT
This CONTRACT incorporates and contains the entire CONTRACT and
understanding between the parties. There are no oral understandings, terms or conditions not
herein recited, and neither party has relied upon any representations, expressed or implied,


not incorporated or contained in this CONTRACT and its attachments.


IN WITNESS WHEREOF, the parties hereto have executed this CONTRACT by their duly


authorized representatives as of the day and year fist above written.


COMMONWEALTH OF VIRGINIA
VIRGINIA DEPARTMENT OF ENERGY.


RUSSELL COUNTY MINED LAND REPURPOSING
BY: BY:


Executive Director Director of Mining Programs
Title) (Title)


ate) (Date)


22


ATTACHMENT A


A.1  Environmental Assessment


A.2 Finding of No Significant Impact (FONSI) and Authorization to Proceed (ATP)


A.3 NEPA Consultation Boundary (i.e. Project Boundary) Map


Al


A2


A3


ATTACHMENT A
Environmental Assessment
Finding of No Significant Impact (FONSI) and Authorization to Proceed (ATP)


NEPA Consultation Boundary (i.e. Project Boundary) Map


23


ATTACHMENT B


B.1  2018 AMLER Guidance Document


B.2 Vetted project application


B.3 Letter to Proceed with Project Development from OSMRE


B.4 Subrecipient Approval Notice


B.5  Project Budget ($269,000.00)


B.6  Scope of Work


B.A


B.2


B3


B4


BS


B.6


ATTACHMENT B
2018 AMLER Guidance Document
Vetted project application
Letter to Proceed with Project Development from OSMRE
Subrecipient Approval Notice
Project Budget ($269,000.00)


Scope of Work


24


ATTACHMENT C


C.1 Construction Plan and Project Drawings


Cl


ATTACHMENT C


Construction Plan and Project Drawings


25


Attachment D


D.1  Equipment Safety Inspection Checklist


D.2  Applicant Violator System form (OMB 1029-0119) and Instructions


DA


D2


Attachment D
Equipment Safety Inspection Checklist


Applicant Violator System form (OMB 1029-0119) and Instructions


MONTHLY BANK BALANCES


December 31, 2021


Regular Account 7,034,105.70
Employee Insurance 3,598,327.79
Employee Claims Account, 1,000.00
Non-Judicial Reals Estate Sales 8,933.15
Russell Co. Housing Fund 4,424.36
School Textbook 17,125.46
Sheriff Domestic Violence 1,483.35
Petty Cash Treasurer 665.35
Sheriff Seized Assets 58,679.54
Sheriff Restitution 8,380.61
Sheriff Forfeited Assets 33.70
Comm Attorney Forfeited Assets 31,717.10
Sheriff Federal Forfeited Assets 7,627.16
Comm Attomey Fed Justice Forfeited Assets 103,594.46
‘Commonwealth Attorney Abanoned Property 500.00
Sheriff Federal Justice Forfeited Assets 7,919.72
Sheriff Special Projuects 63,992.77
SSI Recipients 4,400.24
First Sentinel Bank 7,000.00
Bank of Honaker 41,956.07
New Peoples Bank 586,613.93
Certificates of Deposit General 49,575.00
Treasurer’s Money Market 2,072,525.31
Certificate of Deposit Library Donations 24,788.80
Certificate Of Deposit Employee Insurance 2,000,000.00
Total Cash In Bank 15,725,969.56
Cash In Office 2,534.92
Petty Cash 100.00


TOTAL CASH 15,728,604.48


DATE December 31, 2021
ACCOUNT DEBIT CRE!


Cash in Office 2,534.92


Cash in Bank 15,725,969.56


Petty Cash 100.00


General Fund 6,735,450.20
Non-Judicial Real Estate Sales 8,933.15
Sheriff In State Trip 30,861.95
Sheriff Dare Fund 100.00
Sheriff Seized Assets 58,679.54
Sheriff Restitution 8,380.61
Sheriff Forfeited Assets 33.70
Comm Attorney Forfeited Assets 31,717.10
Honaker Library Donations 24,783.87,
Russell County Housing Fund 4,424.36
Sheriff Federal Forfeited Assets 7,527.15
Sheriff Domestic Violence. 1,183.35
‘Comm Attorney Abanoned Prop 500.00
‘Comm Attomey Fed Justice 703,594.46
Sheriff Fed Justice Forfeited 7,919.72
Sheriff’s Special Projects 63,992.77
Social Services (285,458.66)
‘Swva Asap 15,357.28
Coal Road Improvement, 588,909.13
CSA (458,856.39)
‘School Fund (673,116.48)
School Food 7,218,715.20
School Textbook 17,125.46
Regional Adult Education 258,308.43
Petty Cash Treasurer 665.35
COVID 19 2,068.07
Litter Fund Trash Pickup (25,089.75)
American Rescue Act 2,164,206.52
Current Credit (0.79)
Current Debit 14.44
Title XX 17,321.05
SSI Recipients 1,400.24
Damage Stamp Fund 2,823.98
Valley Heights 83,470.54
Dante Sewer 53,706.00
Employee Health Insurance 3,598,327.79
Employee Insurance COD 2,000,000.00
Employee Insurance Claims 7,000.00
Taw Library 59,369.75
Special Welfare 48,776.39
Housing Fund #2 7,700.00
Russell Co Health & Fitness 732,865.92
Canner (193,138.67)
WIB 10,051.75
Total 15,728,604.48 15,728,604.48


December 2, 2021
The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on December 2, 2021, at 5:30 P.M. at the
Russell County Conference Center.


MEMBERS


PRESENT: Richard Lockridge, Chairman
Tony Dodi, Vice Chairman
Carlton Elliott, Secretary
Harry Ferguson, Member
John Stamper, Member
Donnie Christian, Member
DeAnna Jackson, Member
Roger Sword, Member
Jarred Glass, Member


ABSENT: None


STAFF: Ernie McFaddin, Executive Director
Katie Patton, Attorney


GUESTS:
The Vice Chairman called the meeting to order at 5:34 P.M.


Secretary called the roll and recorded the roll call.


APPROVAL OF MINUTES
Upon motion made by Roger Sword, second by Jarred Glass and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the November 17, 2021 meeting.


The Vote was:


Aye: C. Elliott, J. Stamper, T. Dodi, D. Christian, H. Ferguson, D. Jackson
R. Sword, J. Glass


Nay: None


FINANCIAL REPORT
Upon motion made by Harry Ferguson, second by John Stamper, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve paying invoices presented.


‘The Vote was:


Aye: C. Elliott, J. Stamper, T. Dodi, D. Christian, H. Ferguson, D, Jackson
R. Sword, J. Glass


Nay: None


EXECUTIVE DIRECTOR’S REPORT
The Executive Director presented photos of Project “Reclaim”.


The Executive Director updated the board about the progress of current
projects.


The Chairman called a recess for the evening meal at 6:15 PM.
The Chairman called the meeting back to order at 7:20 PM.


ADJOURNMENT
Upon motion made by Donnie Christian, second by Tony Dodi, and duly
approved by the Industrial Development Authority of Russell County, Virginia
scheduling the next regular meeting for January 20, 2022 at 5:30 PM in SWCC’s
Jefferson Room.


The Vote was:


Aye: C. Elliott, J. Stamper, T. Dodi, D. Christian, H. Ferguson, D. Jackson
R. Sword, J. Glass


Nay: None


Upon motion made by Tony Dodi, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 7:30 PM.


The Vote was:


Aye: C. Elliott, J. Stamper, T. Dodi, D. Christian, H. Ferguson, D. Jackson
R. Sword, J. Glass


Nay: None


MINUTES OF THE MONTHLY BOARD OF DIRECTORS’ MEETING


MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public
Service Authority held at held at 137 Highland Drive Lebanon, VA 24266 on this 18" day of
January 2021 at 6:00 PM.


    

  1. 

    The following members were present, constituting a quorum (4):
Cuba Porter, Chairman;
Donnie Christian, Vice Chairman (via telephone);
David Edmonds, Jr., Treasurer;
Clifford Hess;
Joe Huff,
Stephen Perkins; and
Rhonda Lester, Secretary.
    

    2. 

  2. 

    Also present:
    

    3. 



Tracy Puckett, RCPSA Interim Director;
James Baker, T&L;


Rita Baker, T&L;


Katie Patton, Legal Counsel (via telephone);
Carter McGlothlin; and


Dickie Sargent


3, All the above directors of The Russell County Public Service Authority being present, formal
notice calling the meeting was dispensed with, and the meeting declared to be regularly
called.


4, Cuba Porter acted as Chairperson of the meeting and Rhonda Lester as Secretary of the
meeting,


    

  1. 

    Cuba Porter introduced and welcomed new board member Stephen Perkins.
    

    2. 

  2. 

    Cuba Porter opened the meeting with the Pledge of Allegiance followed by a prayer led by
Tracy Puckett.
    

    3. 

  3. 

    Approve Agenda -
‘Motion to amend the agenda to add “Executive session pursuant to VA code 2.2-3711 (A) (1)
consultation with legal counsel regarding Interim Director Contract” made by David
Edmonds, Jr., seconded by Clifford Hess, and unanimously adopted.
    

    4. 

  4. 

    Minutes of the meeting dated December 21, 2021 were reviewed and, motion to approve as
read made by Joe Huff, seconded by Clifford Hess and unanimously adopted.
    

    5. 



9, Public Comments -
Former board member Carter McGlothlin addressed the Board:


“thas been a difficult couple of months. I have a couple of things on my mind and a couple
of things I want to clarify. What you’ll find out in the end with what went on with Harvey


and I, everybody will see what happened and didn’t happen. Something we’ve done for 15
years indirectly, any way that’s beside the point. One thing, going back to this statement the
Board of Supervisors said that was not discussed, talking about the bills and the RCBOS
picking them up…1 went back and pulled the video recording. 1 was told last month that
wasn’t discussed, that is not true…I have it on tv. So anyway, just to clarify whether T’mon
this board or not. ., which it looks like I’m not, you all need to make sure and take care of this
board that’s extremely important, And also, nothing against Tracy whatsoever, I feel like you
really jumped the gun…a man with almost a retirement, may lose retirement and everything
for the minor thing that went on. Should he have not been put somewhere else or put on
administrative leave until you saw what the outcome was? Unless there’s another reason. wif
there was another reason you didn’t want him, then that should have been addressed with that
individual telling him we don’t like you for this, this and this and we don’t want you, If that
was the only reason, then I don’t understand why it wasn’t addressed a little bit differently.
For me, is it embarrassing? Yes, it’s embarrassing. Does it hurt me as far as my livelihood?
No. Here we have a man that has put almost 30 years in and lost his retirement and everything.
Did we jump the gun or not jump the gun? I’m saying we because I was part of this board.
That’s just some food for thought for now and in the future. I guess the other thing that
concerns me is…this happened on a Thursday and the following Tuesday we had Mr. Phillips
here and it was all set up and it was all rolling and doing executive sessions and all, And then
voted to hire Mr, Phillips after all that was done? He wasn’t voted to hire until the executive
session and all were done. I don’t want anything to hurt this board…and negative publicity
does. But you throw up this red flag and stuff. These are some concerns that I feel like we
need to watch as board members to make sure we cross our T’s and dot our I’s. I just hate it
for someone like Harvey that gave a 100% of his ability. And if there were other issues, then
that should have been addressed, but instead we just axed him. There’s a man’s retirement,
livelihood, with family and bills,…it’s just sad that we would jump to that extreme. I think that
we would have had a little bit of heart and compassion. Is he doing something illegal? Now
if I really wanted to show some illegal stuff, I could show you a list of them…not from here.
But that’s nothing but water under the bridge. When the issue happened on the lower end, the
County just resolved it and that was the best way. ‘There was nothing to be gained by pointing
a finger. What we want is the integrity of the board and handle it. I just wanted to say that.
My time on this board in thirty some years has been with my heart, with my compassion, with
my integrity and I do not have to ask for amends for nothing that I have done as far as this
board. ’ve never turned in a travel expense. I’ve never turned in a meal expense. I traveled
to Richmond on behalf of this board and I love it. Now with that being said, I appreciate it. 1
just wanted to throw that out there and get that off my chest. I am working to try to find
Harvey something and I hope somebody else will too.”


    

  1. Rhonda Lester presented to the meeting:
«Bank Activity and Account Balances Reports
«Profit and Loss Reports
    2. 



    

  • Outstanding Construction Receivables Report
    • 



Motion to adopt financial reports as presented made by Clifford Hess, seconded by Joe Huff,
and unanimously adopted.


    

  1. Rhonda Lester presented to the meeting:
    2. 



© Water Loss Reports


    

  1. Rita Baker with Thompson & Litton presented to the meeting the following project updates
from December 21, 2021 to date:
    2. 



    

  • 

    NASH’S FORD/CLINCH MOUNTAIN ROAD
Need to submit a force account request to VDH
    

    • 

  • 

    GLADE HOLLOW/GLADE HILL PROJECT
Installed 240 LF of %-inch water line, (2) service meters, and (1) 2-inch bypass meter.
    

    • 

  • 

    BELFAST PH II EXTENSION PROJECT
Application for VDOT permit has been. submitted/approved. Materials have been ordered.
    

    • 

  • 

    BELFAST PH Ill PROJECT
Application for VDOT permit has been submitted/approved. Plans have been approved
by VDH.
    

    • 

  • 

    CHIGGERSVILLE/ELAM ROAD WATER LINE REPLACEMENT PROJECT
Application for VDOT permit has been submitted/approved. Materials have been ordered
and received.
    

    • 

  • 

    DANTE SEWER PROJECT
Waiting to have contract negotiation with DHCD
    

    • 



    

  1. Old Business to Discuss: None
    2. 



14, Motion to go into executive session pursuant to VA code 2.2-3711 (A) (1) consultation with
legal counsel regarding the Interim Director Contract made by David Edmonds, Jr., seconded
by Clifford Hess, and unanimously adopted.


Motion made by Joe Huff seconded by Clifford Hess, and duly approved by the Board of
Directors to return to regular session.


Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of
the Board of Directors upon the Roll Call certifies that to the best of their knowledge
() only public business matters lawfully exempted from the open meeting requirements
under the Virginia Freedom of Information Act and (ii) only such public business matters
that were identified in the motion(s) by which the closed meeting was convened were
heard, discussed or considered in the meeting by the Board of Directors.


Any member of the Board of Directors who believes that there was a departure from
the requirements of clauses (1) and (ji) above shall so state prior to the vote, indicating
the substance of the departure that, in his or her judgment, has taken place.


‘Are there any who believe a departure has taken place? Seeing none, if you agree that
the matters heard, discussed, or considered during the closed meeting were pursuant only
to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.


‘A roll call vote was taken.


Stephen Perkins: Yes
Clifford Hess: Yes


Cuba Porter: Yes


Joe Huff: Yes


Donnie Christian: Yes
David Edmonds, Jr.: Yes


Yes: 6
No: 0


By a majority vote, motion to return to regular session was approved,
15. New Business to Discuss:
8) Motion to approve Contract for Interim Director with Tracy Puckett upon final approval
and revisions by legal counsel made by David Edmonds, Jr., seconded by Joe Huff, and


unanimously adopted.


b) Cuba Porter asked to have “Amending RCPSA bylaws to change the board member
compensation from $200.00 per meeting to $200.00 per month” to next month’s Agenda.


c) Cuba Porter suggested that management schedule a meeting with employees to review and
discuss in detail the RCPSA Employee Handbook.


    

  1. Tracy Puckett presented to the Board a Director’s Report. (Attached)
    2. 



    

  1. Matters presented by the Board:
a) David Edmonds, Jr. inquired about the use of unsafe equipment; he suggested that the PSA
make it a priority to ensure its equipment is safe to operate, Tracy Puckett advised the
    2. 



board that he would assess the matter and report back to them.


b) The Board expressed their gratitude for the hard work and dedication of the employees of
RCPSA.


    

  1. There being no further business to come before the meeting, a motion to adjourn at 7:45 PM
was made by Clifford Hess seconded by Joe Huff and adopted.
    2. 



‘The next meeting is scheduled for February 15, 2022 at 6:00 PM.


Dated in the Commonwealth of Virginia on ke b, A he


the 18" day of January 2022. 7
(Signature)


Secretary Name: Rhonda Lester


PSA Board Members,


Items listed below provide a brief description of work performed in_all


departments of the PSA.


Projects:


To be discussed by T&L Engineer James Baker.


. At this point | have not had time to discuss projects with Engineers.


However, | have discussed projects with Tim Honaker, Construction
Supervisor. Tim is currently working with Brad Patton and Mike
Horton from the Castlewood system to coordinate the Elam Street


Project. 1 expect to have a better understanding of projects by next


month.


have met with RCPSA Maintenance staff to discuss some of the
current issues with operations and maintenance. | have currently
placed responsible personnel in place to resolve some of the down
time in making repairs in maintenance as well as keeping projects
moving adequately along.


Lam currently working with staff on an Equipment/Vehicle Inventory
list. Some of the equipment will not meet safety criteria if inspected


by requlatory agencies such as OSHA.


Wastewater Maintenance/Plant Operations:


Brad Patton is working with Brain Ferguson, director of solid waste
to coordinate time to discharge volumes of leachate that will not
exceed daily flow limitations.


© Mr. Patton continues to make pertinent repairs and upgrades to the
plant that will satisfy operations resulting in minimal disruptions as
well as meeting DEQ criteria.


Water Maintenance/Plant Operations:


General maintenance on water plants and pump stations. Water plants
and puivip stations ure in desperate need repairs. There is a lot of down
time with the membrane plants. Some repairs have been made and some
updates to software will aide in less down time.


The PS/, crews continue to perform general maintenance to all systems:
work rs, disconnects, reconnects, new installations, meter reading,
hydrant flushing and hydrant repairs, etc…


Flushing Systems: We will be flushing systems to enhance chlorine
residuals and reduce THM’s (Disinfection Byproducts). The flushing


vill produce the results we need to meet state criteria. We have
nal flushing in some areas due to water leaks.


sue at hand is, collecting water samples on time and dealing


There wes a severe lack of materials on hand to make water/wastewater


repairs. \ ntly working on replenishing materials as well as
keepire un inventory. Inventory will allow for materials used to be


accounted for as well as provide reordering in a timely manner.


Asphali/Stone Repair: In leak areas


Water Taps (new connections):
Repaired Telemetry: Water Plants/Red Oak Ridge


Transducers replaced:


Repaired Pumps: i Grinder Pump/West Dante


Sewer Taps/Flushing/Repairs: Force Main/West Dante


Fire Hydrant Repair: Evaluating damaged hydrants and making repairs
Leak Detection: Crews continue leak detection in all systems
Valve/Vatve Box Repairs:


Line Setter Repairs/Replacement:


Repaired/Replaced PRV’s:


Altitude Valve Repair/Adjustments:


Pump Station repairs & Tank Site Maintenance:


Water Line Repai


0 - 3/4” Service Lines


0 - 3/4" Service Line


6-1” Service Line/Castlewood
0-2" Water Main


o- 4” Water Main


3-6” Water Main/Castlewood
6-8” Water Main


0-3/4" Servic
0 ~ 1” Service Line


1-2” Main Line/New Garden


0-4” Main Line


6” Moin Line/Pine Creek/Glade Hollow


— 8” Main Line


Total Leaks.


Tracy Puckett


Suey Orel


RCPSA Interim Director


Russell County Planning Commission


NOVEMBER 15, 2021


The Russell County Planning Commission met on Monday, November 15, 2021 in the lobby of
the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133
Highland Drive Lebanon VA.


Members Present Members Absent Others Present
Oris Christian Kevin Tiller
Mark Mitchell


John Mason


Chairman Kirby Meadows
Vice Chair Andy Smith
Jack Compton


Ernie McFaddin


Chairman Kirby Meadows called the meeting to order at 6:30 p. m.
Invocation and Pledge of Allegiance given.


Agenda approved. Motion by Mark Mitchell, seconded by Jack Compton to amend election of
vice chair removed.


Meeting minutes approved. Motion by Jack Compton, seconded by Ernie McFaddin.


New Business


Oris Christian asked about land at Dickensonville house with 1 acre, 2 acres, and other land
listed separate. Plats presents from Crystal White to be reviewed. Brenda and Jim Campbell is
ok with family exemption. For Yvonne Puckett property is not large enough to split.


Review of Plats


Reviewed 10/19/2021 — 11/15/2021 transactions.


Other Business


Mark Mitchell announced delinquent tax sale for county is Wednesday, November 17, 2021.
Oris Christian said county is looking at a noise ordinance.


Meeting adjourned. Motion by Mark Mitchell, seconded by Ernie McFaddin.


a


Attest:


E TM AzL. w


RUSSELL COUNTY PLANNING COMMISSION
OCTOBER 19, 2021- NOVEMBER 15, 2021


    

  1. David K and Victoria Morrisette .426 AC to be added to
Douglas and Loretta Salyers. Remaining acreage 7.574 AC,
new acreage for Salyers 1.376 AC Old Orchard RD
Adjoining Land owner
    2. 



RUSSELL COUNTY CONFERENCE CENTER


January 1, 2022


‘The following is a list of the Russell County Conference Center events for the month of January.


Date Event Event Type Space
01/03/22 People INC Training Individual Full


Juanita Perkins Event 90


Canceled Due To Weather


1/08/22 Baby Shower Individual Full
MeKenna Price Event $200


o1nsi22 Lonesome Pine Raceway Banquet Individual Full
Bernice Hill Event $360


120122 IDA Board Meeting Community Full


Emie McFadden Event $0


0122122 Baby Shower Individual Full
Amy Smith Event $185


0125122 Southwest Virginia Regional Jail Meeting Individual Full
Jeannie Patrick Event $240


Date Event Event Type Space
ona7i22 E911 Training Individual Full
Bo Bise Event $0


(Total: $985.00)
Final Total = $ 735.00


| RUSSELL COUNTY CONFERENCE CENTER


2021 Yearly Report


© April… --$810.00


++++$1,000.00


$1,485.00


$2,115.00


e August… $1,775.00


$645.00


$1,065.00


    

  • November… .++±$1,285.00
    • 



« December. $1,085.00


Total= $11,490


Due to the COVID-19 virus we had to canceled all
event in January and February. Starting in March and


though May our capacity increase up to 90 people per
event and starting in June we was able to operate at
our full capacity.


THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA
RESTAURANT IN LEBANON VIRGINIA ON JANUARY 11 2022. NOTICE MEETING TIME
HAS BEEN CHANGED TO 630 PM.


MEMBERS & GUEST PRESENT


EUGENE FERGUSON LINDA CROSS MIKE O’QUINN GARY DOTSON
CARL RHEA BILLWATSON BARBARACOX HENRY STINSON
TONY MAXFIELD TIM LOVELACE


GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA


1-GUARD RAILS REPLACED AS DAMAGED


2-RT 58E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED
FROM A FALLEN TREE


3-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV.


4-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED


5-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED


6-RT 58 CASTLEWOOD GUARD RAIL DAMAGE FROM A WRECK POST OFFICE CROSS
OVER


ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN


SHOULDER REPAIR AND POT HOLE


1-RT. 635 MAPLE GAP % MILE ON RIGHT SIDE OF ROAD BREAKING OFF AT THE
DRAIN PIPE


2-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND
THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE
ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION
ESPECIALLY DURING FREEZING WEATHER. PIPE TO BE CLEANED /VDOT


3-RT 63 AT SUN NEAR BLACKSTONE STORE BUILDING WATER RUNNING ACROSS
THE ROAD


4-Rt 615 BACK VALLEY DIP IN THE ROAD HAS BEEN PATCHED WILL FIX IN THE
SPRING BEING EVALUATED FOR PERMANENT REPAIRS. SLIDE ABOVE THE ROAD
GETTIN WORSE. SCHEDULED TO BE PATCHED


5-RT 615 GRAVEL LICK FIRST DRIVEWAY ON THE LEFT FROM BONAVENTURE NEAR
EAGLES NEST WATER BACKING UP IN FIRST DRIVEWAY POSSIBLE PIPE STOPPED.
UP


6-RT 645/640 JESSEE MILL ROAD NEAR LONG HOLLOW ROAD IS BROKEN OFF.
UNDER REVIEW FOR REPAIR AND PERMITTING, PUT ON SCHEDULE PENDING
PERMIT


7-RT 67 MAPLE GAP A CURVE NEEDS WARNING AND CHEVRON SIGNS PLUS
TRUCK ENTERING SIGNS INSTALLED IN BOTH NORTH AND SOUTH BOUND LANES.
INSTALLED AT LOWER-THAN-NORMAL HEIGHT FOR BETTER VISIBILITY. TURNED IN
TO BRISTOL


8-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT
609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE
TOP NEEDS TO BE REMOVED. GARY DOTSON SHOWED JEFF CAMPBELL FROM
VDOT AND WE DISCUSSED THE CONCERNS. UNDER REVIEW WITH JAMI
PENNINGTON REMOVAL PENDING NEW CONTRACTOR


9-RT 63 RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE CLINIC. WILL
PUT ON SCHEDULE FOR REPAIR


410-Rt 646 JOHN SIMS HILL NEEDS HORSE RIDING SIGNS INSTALLED


11-RT 19 NORTH BETWEEN EXIT ONE AND TWO PIPE SUNK DOWN CAUSING RUFF
ROAD


12-RT 609 HIGH POINT ROAD EXIT RAMP COMING OFF RT. S8E NEEDS TO BE
EXTENDED. REFER TO RESIDENCY OFFICE


13-RT 683 ROUGH ROAD BEGINNING ABOVE CEMETERY TO TOP OF HILL WILL


SCHEDULE FOR PATCHING


14-RT 82 % MILE FROM LEBANON CORP. LIMIT ROUGH ROAD NEAR
CLATTERBUCK. WILL SCHEDULE FOR PATCHING


15- RT 607 BUFALLOW APPROXIMATELY 1 1/2 MILE FROM RT 611 NEAR HOUSE
#496 AT THE BOTTOM OF THE HILL WATER HAS BEEN UP IN ROAD LEAVING MUD
APPARENTLY THE DITCH NEEDS TO BE PULLED AND PIPE CLEANED. WILL
SCHEDULE FOR REPAIR


16-RT 683 NEEDS SPEED LINIT SIGNS FROM CEMETERY TO RT. 58 BUZZARD
ROOST. REPORTED TO SIGN CREW


17-RT 58 EAST/71 SOUTH INTERSECTION THE OFF RAMP FROM 58 NEEDS TO BE
EXTENDED.REFERRED TO RESIDENCY


18-RT 58 EAST NEAR MILE MARKER 71.4 ROUGH CENTER OF ROAD PAVEMENT
SEALER MISSING. WILL PATCHED IF NEEDED


SCHOOL BUS SAFETY AND OTHER CONCERNS


ITEMS REPORTED CORRECTED


1-RT 67 FRANKS HOLLOW DITCH HAS BEEN CLEANED


2-RT 662 OFF RT 82 NEEDS RIP RAP AND BRUSH CUT


3-RT 621 SANDY RIDGE SPEED LIMIT SIGN REPLACED


4-RT 841 OLD RT. 19 SHOULDER REPAIRED NEAR GILL PET GROOM
5-RT 19 NORTH EXIT ONE RAMP REPAIRED


FUTURE MAJOR SAFETY PROJECTS


1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END
NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE
ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A
RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT


2-RT 19 NORTH AT THE WAL MART INTERSECTION SAFETY CAUTION AND
WARNING DEVICES INSTALLED SUCH AS CONTINIOUS FLASHING LIGHT, RADAR
SIGN, RUMBLE STRIPS AND EXTENDING THE SPEED LIMIT TO TOP OF THE HILL.
ALSO INSTALL CRASH BARRELS AROUND THE CONCRETE UTILITY POLE


3-Rt. 71S/ 604 Molls Creek INTERSECTION NEEDS BANK KEPT SCALED BACK FOR
BETTER VISIBILITY


4-Rt. 80 FROM THE DOUBLES TO RT.19 NEEDS A PASSING LANE INSTALLED


5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford
Bridge GETTING WORSE /PER TONY. WILL SCHEDULE FOR REPAIR. TEMPORARY FIXED
6-Rt. 19 SOUTH EXIT ONE COAL TIPPLE HOLLOW RAMP NEEDS TO BE EXTENDED
7-ARTRIP RD. % MILE FROMCLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF
TO WIDEN ROADWAY. WILL REVIEW WITH RESIDENCY


UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER


COMMISIOM MEMBER INFROMATION


BARBARA COX 971 1502 JOHNNY JESSEE 889 1563
LINDA CROSS 794 7618 TIM LOVELACE 971 0367
GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492
EUGENE FERGUSON 210 8504 MIKE O’QUINN 701.7086
CARL RHEA 254 3810 HENRY STINSON 873 4905


HENRY KINCER 889 7601 BILL WATSON 794 1021


NEXT MEETING WILL BE FEBRUARY 8TH 2022WE THANK ALL WHO ARE
INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION


SAFETY IS A COMMITMENT!!! 1! PREPARED BY GARY DOTSON


Dilapidated Structure and Litter Reported Sites


‘Adres: Property Owner _| Tax Map l ‘Comments:
4478 Red Oak Ridge | Warren & 158 RSB 1831 3/1/2021: RC BOS voted and passed motion to
Castlewood, VA 24224 | Lesha Kiser proceed with legal action
3/2/201: Final notification issued and sent to
property owner, via certified letter.
No response from property owner to date.
9/16/2021: Observation—Photos taken
September 2021: Submitted for legal action
Winchester Hotel Timmy or 157 R SA 1767 3/2/2021; 30 day Notice issued and sent to


Kristy Lee property owner via certified letter. Public Notice


14414 to appear in Lebanon News beginning 3/17/2021,


Marshalls ending 3/24/2021.


Retreat Rd. St 4/19/2021: No contactresponse from property


Paul, VA owner.


24283 06/30/2021: No contact/response from property
owner. RC Building Official requests direction
from BOS
7/26/2021: No contact/response from property
‘owner. RC Building Official requests direction
from BOS
9/16/2021: Observation-photos taken
September 2021; Submitted for legal action


Gobble = (Trailer) Billy Wayne [138 R 2328 B2 3/2/2021: 30 Day Notice issued and sent to


Mary property owner via certified letter. Public Notice


Elizabeth to appear in Lebanon News beginning 3/17/2021,


Gobble P.O. ending 3/24/2021


Box 519 4/19/2021: Per discussion with RC Building


Castlewood, Official,previous property owner advised


VA 24224- property information is incorrect.


399 06/30/2021: RC Building Dept.in process of
attempting to obtain mobile home owner
information —


September 2021: Submitted for legal action
192 Lower Bear Tim & Rendy | 159 R 1B 2189 3/1/2021; RC BOS voted and passed motion to
Wallow Hale proceed with legal action.
Dante, VA 3/2/2021: Final Notification sent via Certified Letter
24273 3/6/2021: Cert, letter reept card received by RC


Building Dept. 4/19/2021: RC Building Official
observed property.


(06/30/2021: No contactiresponse from property
owner. RC Building Official requests direction from
BOS


712612021: No contact/response from property owner.
RC Building Official requests direction from BOS
August 2021: Submitted for legal action


Dilapidated Structure and Litter Reported Sites


2625 Banner St,
St. Paul, VA 24283


529 Roanoke Hill


Beecher Mays
& Brenda


Hammons c/o
Connie Jessee


Calvin W. or
Carla Elmore
960 Private
Ra. #6294
Palestine, TX
75801


157 LIB 3294


159 RIB 2201


2/19/2021 te Observation with R.C.S.O. –
Notification of correc 1s to be completed to be
sent to property owner. 4/19/2021: No
contact/response from property owner.
(06/30/2021 :No contact/response from property
owner, RC Building Official requests direction
from BOS


7/26/2021: No contaet/response from property


owner. RC Building Official requests direction
from BOS


9/10/2021: Cert. Letter sent/ Public Notice
published


9/16/2021: Observation—No work has been
done on the property


9/28/2021: Cert, letter returned-refused to accept
10/8/2021: Submitted for legal action


4/19/202
property.
5/26/2021: Letter returned to sender, not
claimed.


06/30/2021:No contact/response from property
owner. RC Building Official requests direction
from BOS


7/26/2021: No contaet/response from property
owner. RC Building Official requests direction
from BOS


10/12/2021: Sent 2" notice to last known,
address-posted for Public Notice in Lebanon
News to begin 10/20/2021-10/27/21
10/26/2021: Sister of listed property owner


RC Building Official observed


contacted RCBO-advised property owner is
deceased, property belongs to ex-wife, whom has
supposedly relocated to Alabama- no known
address.


518 Memorial Dr.
Castlewood, VA 24224


George Frank
Wohlford III
P.O. Box 429
Castlewood,
VA 24224


156 RE 3196


Franks Dr, entrance.
to mobile home park


George Frank
Wohlford III


P.O, Box 429
Castlewood,
VA 24224


156 RE 3196


Dilapidated Structure and Litter Reported Sites


Wohlford Cir. 2% | George Frank 156 RE 3196
entrance to mobile | Wohlford IIL
home park P.O. Box 429
Castlewood,
VA 24224
4982 Mew Rd. James D. 156 L IA 336 9/16/2021: Observation—Appears property is
Ratliff covered under the Litter Ordinance. Building
262 Knoll Rd. Official visited with Deputy Porter a few months
Shelbania, KY ago.
41562
Sun-—-Washers & 9/16/2021: This is Litter Ordinance-Building,
Dryers Official will contact Deputy Porter
Lewis Property ‘9/16/2021; This is Litter Ordinance-- Building
Official will contact Deputy Porter
Gene Couch 9/16/2021: This is Litter Ordinanee-- Building
Official will contact Deputy Porter
MDD Properties 4068 9/16/2021; Building Office will contact Virginia
Mew Rd. Castlewood Dept. of Health
36 Chiggersville Cir. | Dawn Leta | 156LE 3447 ‘9/16/2021: House does not violate Dilapidated
Castlewood, VA Mack Glenda House Ordinance, appears Litter Ordinanee–
Hawkins Building Official will contact Deputy Porter
307 Old 65 Mary Ann 156 LE 3421 971672021; Does not violate the Dilapidated
Castlewood, VA Holbrook Ordinance, falls under Litter Ordinance–
Building Official will contact Deputy Porter
79 Red Oak Ridge Rd. | Clinton C. or | 156 R 2887 9/16/2021; Does not violate the Dilapidated
Castlewood, VA Shelby Ordinance, falls under Litter Ordinance-
Salyers, Jr Building Official will contact Deputy Porter
P.O, Box 275
Castlewood,
VA 24224
284 Lower Bear Brie Hurley or | 159 RIC 2225 9/16/2021; Does not violate the Dilapidated |
Wallow Rd. Valerie L Ordinance, falls under Litter Ordinance–
Dante, VA 9852 Building Official will contact Deputy Porter
Porterfield
Hwy.
Abingdon,
VA


Dilapidated Structure and Litter Reported Sites


197 Straight Hollow | Mae Baker | 160 R1G 2451 9/16/2021; Does not violate the Dilapidated
Rd. 1250 Warren Ordinance, falls under Litter Ordinance–
Dante, VA, Baker Dr. Building Official will contact Deputy Porter
Castlewood,
VA 24224
49 Upper Bear Wallow | Otis Strouth | 159 RID 2302 ‘9/16/2021; Does not violate the Dilapidated
Dante, VA 3732 Hardy Ordinance, falls under Litter Ordinance–
Hollow Rd. Building Official will contact Deputy Porter
St. Paull, VA
Mew Rd. 30701065 | Mary 156 LE 3421
Castlewood, VA Holbrook
19 Holbrook.
Dr.
Castlewood,
VA 24224
Walnut Hills St Gene Couch | 156RIRI


(Old cinder block


Dilapidated Structure and Litter Reported Sites


518 Memorial Dr. Franks Dr. Mobile Home
Castlewood, VA Park


112 Wohlford Cir


Dilapidated Structure and Litter Reported Sites


124 Wohlford Cir.


RUSSELL COUNTY BUILDING DEPARTMENT. Bridgett MeGlothin
137 HIGHLAND DR ESC Program Administrator
LEBANON, VA 24266


‘Telephone: 276-889-8012 —
Fax 276-889-8009 FSC Pn vier
PROJECT SUMMARY
REPORT DATE PROJECT NAME OBSERVED BY:
1/12/2022 Pure Salmon Mickey L. Rhea, RC Building
Official
STATUS SUMMARY
Observation Date Time Weather Conditions
1/12/2022 11:00 AM. SUNNY
COMMENTS


Disturbance is on-going, All erosion and sediment measures appear to be in place and working properly at
this time.


RUSSELL COUNTY BUILDING DEPARTMENT ‘Bridgett MeGlothin
137 HIGHLAND DR.


LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009


Images


ESC Program Adminstrator


Mickey Rhea,
ESC Inspector
FSC Plan Rovinwer


Rt. 19 Access Rd.


Rt. 19 Access Rd.


Rt. 19 access rd


Rt. 19 Access Rd.


RUSSELL COUNTY BUILDING DEPARTMENT


Bridgett MeGlothin
137 HIGHLAND DR. ESC Program Administrator
LEBANON, VA 24266 ty
Telephone: 276-889-8012 vai
Fax 276-889-8009 mae


PSC Plan Reviewne


Rt. 19 Access Rd.


RUSSELL COUNTY BUILDING DEPARTMENT Bridgett MeGottin
137 HIGHLAND DR. ESC Program Administrator


LEBANON, VA 24266


Telephone: 276-889-8012 Mickey Tee,
Fax 276-889-8009 Paar nether
PROJECT SUMMARY
REPORT DATE PROJECT NAME OBSERVED BY:
1/12/2022 Pure Salmon Mickey L. Rhea, RC Building
Official
STATUS SUMMARY
Observation Date Time Weather Conditions
1/12/2022 11:00 A.M. SUNNY
COMMENTS


Disturbance is on-going, All erosion and sediment measures appear to be in place and working properly at
this time.


RUSSELL COUNTY BUILDING DEPARTMENT Bridget MeGiottin


137 HIGHLAND DR.
LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009


Images


ESC Program Administrator


Mickey Rhea,
ESC Inspector
PSC Plan Reviewer


Rt. 19 Access Rd.


Rt. 19 Access Rd.


Rt. 19 access rd


Rt. 19 Access Rd.


RUSSELL COUNTY BUILDING DEPARTMENT
137 HIGHLAND DR.
LEBANON, VA 24266
‘Telephone: 276-889-8012
Fax 276-889-8009


idgett MeGlotlin
ESC Program Administrator


Mickey Rhee,
ESC Inspector
FSC Plan Reviewer


Rt. 19 Access Rd.


Dilapidated Structure and Litter Reported Sites


Address: Property Owner _] Tax Map Ld, Comments:
4478 Red Oak Ridge | Warren & 158 RSB 1831 3/1/2021; RC BOS voted and passed motion to
Castlewood, VA 24224 | Lesha Kiser proceed with legal action.


3/2/201: Final notification issued and sent to
property owner, via certified letter


‘No response from property owner to date.
9/16/2021: Observation—Photos taken
September 2021: Submitted for legal action


Winchester Hotel


Timmy or


157 RSA 1767


3/2/2021: 30 day Notice issued and sent to


Kristy Lee property owner via certified letter. Public Notice


14414 io appear in Lebanon News beginning 3/17/2021,


Marshalls ending 3/24/2021.


Retreat Rd. St 4/19/2021: No contact/response from property


Paul, VA owner


24283 (06/30/2021: No contact/response from property
owner, RC Building Official requests direction
from BOS
7/26/2021: No contact/response from property
owner. RC Building Official requests direction
from BOS
9/16/2021: Observation-photos taken
September 2021: Submitted for legal action


Gobble - (Trailer) Billy Wayne | 138 R 2328 B2 3/2/2021: 30 Day Notice issued and sent to


Mary property owner via certified letter. Public Notice


Elizabeth to appear in Lebanon News beginning 3/17/2021,


Gobble P.O, ending 3/24/2021.


Box 519 4/19/2021: Per discussion with RC Building,


Castlewood, Official, previous property owner advised


VA 24224- property information is incorrect.


399 06/30/2021: RC Building Dept.in process of
attempting to obtain mobile home owner
information. —


September 2021: Submitted for legal action
192 Lower Bear Tim & Rendy | 159 R1B 2189 3/1/2021: RC BOS voted and passed motion to
wallow Hale proceed with legal action.


Dante, VA 3/2/2021: Final Notification sent via Certified Letter


wn 3/6/2021: Cert. letter recpt card received by RC


Building Dept. 4/19/2021: RC Building Official
observed property


(06/30/2021: No contact/response from property
‘owner RC Building Official requests ditection from
BOS


7/26/2021: No contact/response from property owner,
RC Building Official requests direction from BOS
August 2021: Submitted for legal action


Tracy
Highlight


Dilapidated Structure and Litter Reported Sites


2625 Banner St.
St. Paul, VA 24283


Beecher Mays
& Brenda


Hammons c/o
Connie Jessee


Calvin W. or
Carla Elmore
960 Private
Rd. # 6294
Palestine, TX
75801


157 LIB 3294


159 RIB 2201


2/19/2021: Site Observation with R.C.S.0. ~~
Notification of corrections to be completed to be
sent to property owner. 4/19/2021: No
contact/response from property owner,
06/30/2021:No contact/response from property
owner. RC Building Official requests direction
from BOS


7/26/2021: No contact/response from property
owner. RC Building Official requests direction
from BOS


9/10/2021: Cert, Letter sent/ Public Notice
published


9/16/2021; Observation—No work has been
done on the property


9/28/2021: Cert. letter returned-refused to accept
10/8/2021: Submitted for legal action


4/19/2021: RC Building Official observed
property.


5/26/2021: Letter returned to sender, not
claimed.


06/30/2021:No contacUresponse from property
owner. RC Building Official requests direction
from BOS


712612021: No contact/response from property
‘owner. RC Building Official requests direction
from BOS


10/12/2021: Sent 2" notice to last known
address-posted for Public Notice in Lebanon
News to begin 10/20/2021-10/27/21


10/26/2021: Sister of listed property owner
contacted RCBO-advised property owner is
deceased, property belongs to ex-wife, whom has
supposedly relocated to Alabama- no known
address.


to mobile home park


Wolford II]
P.O. Box 429
Castlewood,


VA 24224


318 Memorial Dr. George Frank [156 RE 3196
Castlewood, VA 24224 | Woblford III


P.O. Box 429


Castlewood,


VA 24224
Franks Dr. entrance | George Frank 156 RE 3196


Tracy
Highlight


Tracy
Highlight


Dilapidated Structure and Litter Reported Sites


Wohifordi Gina | George Frank


entrance to mobile | Wohlford III
home park P.O. Box 429


Castlewood,


VA 24224


James D.


156 RE 3196


156 L 1A 336


9/16/2021: Observation—Appeats property is


Ratliff covered under the Litter Ordinance, Building
262 Knoll Rd. Official visited with Deputy Porter a few months
Shelbania, KY ago.
41562
| Sun—Washers & 9/16/2021: This is Litter Ordinance-Building,
Dryers Official will contact Deputy Porter
Lewis Property 9/16/2021; This is Litter Ordinance-- Building
Official will contact Deputy Porter
Gene Couch 9/16/2021: This is Litter Ordinance-- Building


Official will contact Deputy Porter


MDD Properties 4068
Mew Rd. Castlewood


9/16/2021; Building Office will contact Virginia
Dept. of Health


36 Chiggersville Cir. | Dawn Leta | 156 LE 3447 ‘9/16/2021: House does not violate Ditay
Castlewood, VA Mack Glenda House Ordinance, appears Litter Ordinane:


Hawkins Building Official will contact Deputy Porter
307 Old 65 MaryAnn | 156 LE 3421 ‘9/16/2021; Does not violate the Dilapidated
Castlewood, VA Holbrook Ordinance, falls under Litter


Building Official will contact Deputy Porter


79 Red Oak Ridge Rd. | Clinton C. or | 156 R 2887 9/16/2021: Does not violate the Dilapidated
Castlewood, VA Shelby Ordinance, falls under Litter Ordinance–


Salyers, Jr Building Official will contact Deputy Porter


P.O. Box 275


Castlewood,


VA 24224
284 Lower Bear ie Hurley or | 159 RIC 2225 9/16/2021: Does not violate the Dilapidated
Wallow Rd. Valerie L Ordinance, falls under Litter Ordinance-~
Dante, VA 9852 Building Official will contact Deputy Porter


Porterfield


Hwy


Abingdon,


VA


Tracy
Highlight


Tracy
Highlight


Tracy
Highlight


Dilapidated Structure and Litter Reported Sites


197 Straight Hollow [Mae Baker | 160 RIG 2451 9/16/2021; Does not violate the Dilapidated
Rd. 1250 Warren Ordinance, falls under Litter Ordinance
Dante, VA Baker Dr. Building Official will contact Deputy Porter
Castlewood,
VA 24224
49 Upper Bear Wallow | Otis Strouth | 159 RID 2302 97162021: Does not violate the Dilapidated
Dante, VA 3732 Hardy Ordinance, falls under Litter Ordinance–
Hollow Rd. Building Official will contact Deputy Porter
st. Paul, VA
| ERIS 156 LE 3421
Castlewoo
19 Holbrook
Dr
Castlewood,
VA 24224
Walnut Hills St Gene Couch | 156 RIRT


‘Old cinder block


Dilapidated Structure and Litter Reported Sites


518 Memorial Dr.
Castlewood, VA. Park


112 Wohlford Cir


139 Wohlford Cir


Dilapidated Structure and Litter Reported Sites


124 Wohlford Cir.


aN


Library Board of Trustees Meeting Fuse CoP Livy
_ _____Members Present _ ee Members Absent


Susan Breeding Yvonne Dye ‘Ann Monk T


Bob Breimann Sharon Sargent Kim Fife
Karen Davis Sherrylyttle_—_‘Sharon Van Dyke _ _


Chair Susan Breeding called the meeting to order 16 November 2021 at 5:02 pm.


Sharon VanDyke made and Sharon Sargent seconded a motion to approve the Agenda; motion
passed.


Introduction:
Presentations:


Minutes: Ann Monk moved and Yvonne Dye seconded a motion to approve October minutes
as distributed; motion passed


Communications:


Financial: Sharon Van Dyke made and Karen seconded a motion to approve the bills; motion
passed.


Staff Reports: Kelly McBride Delph reviewed reports.


Unfinished Business:


New Business: Bob moved and Sharon Van Dyke seconded a motion to allow the library to be a
distribution point for free (VDH) covid tests provided that distribution may be limited to
curbside or outside locker drop-off; motion passed


Bob moved and Karen seconded a motion to adopt the RCPL Notary Public Policy; motion
passed.


On behalf of the Nominating Committee, Ann presented a slate of Sharon Van Dyke, Secretary;
Karen Davis, Vice-Chair; and Susan Breeding, Chair. The chair asked for any nominations from
the floor, Hearing none, Sherry moved and Bob seconded a motion to close the nominations
and elect the slate by acclamation; motion passed.


After review, Sharon Sargent moved and Ann seconded a motion to table the additional ARPA
fund discussion.


Bob moved and Sherty seconded that in lieu of a December meeting, any bill in the ordinary
course be paid and the December be suspended; motion passed.


After discussion it was decided by acclamation that the library be closed Sunday, Dec 26.


Review and Summary:
Sharon & Sharon made and seconded a motion to adjourn.


Respectfully submitted, _Kelly McBride Delph


Secretary


Cannery Revenue Report FY 2021/2022


Castlewood


July 10 $ 43.85 0 249 5 $ 113.80 0 585
August 16 $ 216.30 0 1094 9 $ 425.50 0 1145
September 6 $ 65.60 0 340 13 $ 952.97 0 2532
October 11 $186.70 0 1249 14 $ 689.80 0 1248
[November 1 $163.40 38 538 10 $343.35 0 776
December 3 $17.55 0 126 5 $258.95 0 716
January 0 $ : 0 0 0 $ : 0 0
Total 56 $ 2,784.37 0 7002
Honaker


Out of County | Out of County] Cans Glass


Customers Revenue | __Used Jars


July 10 $ 53.20 0 255 2 $ 25.90 0 74
August 25 $ 1,456.85 715 741 2 $38.30 0 76
[September 18 $821.45 560 734 2 $64.80 0 108
October 15 $123.15 0 753 5 $188.80 0 297
|November 12 $ 223.05 13 1065 4 $ 36.45 0 91
December 7 $77.25 40 95 2 $118.45 0 87
January 2 $12.00 0 30 0 $ - 0 0
Total 89 ~~+| $ 2,766.95| 1328 the $ 472.70 0 733


CUMBERLAND PLATEAU RWMA: DICKENSON COUNTY:
Mr. Toby F. Edwards, Executive Director CUMBERLAND) Mr. Damon Rasnick
PLATEAU Mr. Ronald Peters
BUCHANAN COUNTY:
RUSSELL COUNTY:
Mr. Jeff Cooper
Mr. Tim Hess Mr. Carl Rhea


Mr. Tim Lovelace


Ww


Vi


vu.
vill.


Agenda
January 19, 2022 CPRWMA Board of Directors Roll Call for Quorum.


a) Approval of Minutes of the December 16, 2021 meeting…
Motion:. Seconded:


Il. Administrative Business


a) Review CPRWMA Waste Stream Report December 2021…


b) Approval of the Treasurer’s Report for the month of December 2021…


Motion:. Seconded:


c) |CPRWMA Attorney’s Report for December 202


d) Litter and Recycling Report.


Old Business
A) Review By-Laws…


Motion:. Seconded:,


New Business
A) Regional Solid Waste Management Plan 5 year update…
B) Renewal of the Users Agreement and Manpower Agreement with Counties.
Motion: Seconded:


Correspondence/Public Comment




VA DEQ 2021 Financial Assurance for Permits at Buchanan, Dickenson and
Russell Transfer Stations.






VA DEQ 2020 Recycling Rate Report approval.
Guest.




Adjournment and Next Meeting.
Chair or Vice Chair conducting the meeti


Minutes submitted


(CUMBERLAND PLATEAU RWMA: DICKENSON COUNTY:


Mr. Toby F. Edwards, Executive Director CUMBERLAND Mr, Damon Rasnick
PLATEAU Mr. Ronald Peters
BUCHANAN COUNTY:
RUSSELL COUNTY:
Mr. Jeff Cooper
Mr. Tim Hess Mr. Carl Rhea
Mr. Tim Lovelace
Cumberland Plateau Regional Waste Management Authority
Monthly Board Meeting Minutes
December 16, 2021
Members Present Others Present
Jeff Cooper, Chairman Toby Edwards, Director
Carl Rhea R. J. Thornbury, Legal Counsel
Ronald E. Peters Saundra Honaker, Finance Officer
Damon Rasnick Danny Davis, BC Solid Waste
‘Tim Lovelace Michael Shields, wife, & Granddaughter,
‘Tim Hess DC Solid Waste
Chad Short, RC Solid Waste
Jeff Brown, Caterpillar
CALL TO ORDER: Chairman, Jeff Cooper, called the December 16, 2021,


meeting of the Board of Directors to order at 5:11 PM. The Pledge of Allegiance and
prayer were observed.


QUORUM: A quorum was established.


ck od Pls esa bowectal Wis
APPROVAL.OR MINUTES; , ,;,… The minutes of the November 18, 2021, monthly
meeting of he Board of Directors was presented for consideration. A motion was
mate by’Carl Rhea’and secentied by Damon Rasnick to approve the minutes as
presented, Motion was ratified, voting as follows:


‘Daigion Ragnick - Ave Carl Rhea - Aye


"im Lovelace- Aye Jeff Cooper - Aye
Peters ~ Aye ‘Tim Hess - Aye
fy


‘A motion to reconsider the minutes of the November 18, 2021, meeting was made by
Damop Rasnick and seconded by Ron Peters. Motion was ratified, voting as follows:


‘Damon Rasnick — Aye Carl Rhea ~ Aye
‘Tim Lovelace Aye . Jeff Cooper - Aye
Ron Peters - Aye ‘Tim Hess ~ Aye


1… 187 Highland Brive 7 P. 0…Box 386 Lebanon, VA 24266
phone 276-833-5403 Email [email protected]


®


!


Cumberland Plateau Regional Waste Management Authority
Monthly Board Meeting Minutes
December 16, 2021 Page 2
‘7% motion was made by Damon Rasnick and seconded by Ron Peters to delete
language that the meeting time was changed, as it was only discussed at the last
meeting and no motion was made, and approve the minutes as amended. Motion was
ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea ~ Aye


Tim Lovelace- Aye Jeff Cooper - Aye


Ron Peters ~ Aye Tim Hess - Aye


ADMINISTRATIVE BUSINESS


WASTE STREAM REPORTS ~ November 2021: Toby Edwards reviewed the waste


stream reports, Buchanan and Dickenson were down from last month, but Russell
was up. The DEQ has reviewed the authority’s financial assurance requirements and
noted the CD deposit needs to be increased by $10,000.00. This will have to be done
next year when the CD renews in October 2022 and no action taken at this time.


TREASURES REPORT November 2021: _ Ron Peters presented the CPRWMA
Treasurer’s Report, reporting the total cash balance was $303,348.53 at the end of
November, A midtion to approve the report as presented was made by Tim Hess and
seconded by Ddmon Rasnick, Motion was ratified, voting as follows:


Damon Rasnickt - Aye Carl Rhea - Aye
Tim Lovelace Aye Jeff Cooper ~ Aye
Ron Peters ~ Aye ‘Tim Hess - Aye
CPRWMA ATTORNEY’S REPORT: Rebecca Thornbury deferred comments until


Sections IV and V of the Agenda.
LITTER AND RECYCLING REPORT: Will be working in January to set up dates for
the HHW events for the year.


F OLD BUSINESS
DISCUSSION ON UPDATING BY-LAWS: Rebecca stated that the by-laws need to be
updated to reflect the Amended Articles of Incorporation which eliminated the
member-at-large position on the Board and other updates may be warranted. Ms.
Thornbury stated By-law amendments require two readings prior to any action
thereon. A motion was made by Damon Rasnick and seconded by Ron Peters to table
items until the next meeting at which time counsel will provide written copies
reflecting any suggested changes. Motion was ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea ~ Aye
‘Tim Lovelace- Aye Jeff Cooper - Aye
Ron Peters - Aye ‘Tim Hess - Aye


Cumberland Plateau Regional Waste Management Authority


Monthly Board Meeting Minutes


December 16, 2021 Page 3
‘A motion was made by Damon Rasnick and seconded by Carl Rhea to amend


the agenda to include the following:


Old Business - Straw poll for First Bank and Trust loan
New Business ~ Russell County Litter Officer
Motion was ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea - Aye
‘Tim Lovelace- Aye Jeff Cooper - Aye
Ron Peters ~ Aye Tim Hess ~ Aye
STRAW POL! Motion was made to ratify authorizaing Jeff Cooper (Chairman),


Carl Rhea (Vice Chairman) and Ronald Peters (Secretary /Treasurer) to execute


documents to finalize the loan through First Bank and Trust for the portable tire


shredder purchase and to submit the following signed statement to First Bank and


Trust:
“The First Bank and Trust has been awarded the bid for financing the
remaining balance of the purchase of the Portable Tire Shredding Machine in
the amount of $76,000. The loan will be secured by the savings account at the
interest rate of 1% above the interest being paid on the savings account and will
be for a period of 69 raonths. Jeff Cooper (Chairman), Carl Rhea (Vice
Chairman), and Ronald Peters (Secretary /Treasurer) have been authorized to
sign the documents required by First Bank and Trust to secure this loan”,


‘The vote was (6 aye) (0 nay). A motion was made by Ron Peters and seconded by Tim


Hess to approve this straw poll. Motion was ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea - Aye


‘Tim Lovelace- Aye Jeff Cooper - Aye


Ron Peters - Aye ‘Tim Hess — Aye
NEW BUSINESS


UNIFIRST UNIFORM RENTAL UPDATED AGREEMENT; _‘The new uniform
agreement was included in the Agenda packet for review. The Agreement is the same
as currently under, but shows a price dectese to $2,477.28 for six (6) employees. A
motion was made by Carl Rhea and seconded by Damon Rasnick to approve and
authorize Toby Edwards to sign this agreement for the upcoming year. Motion was
ratified, voting as follows:


Damon Rasnick — Aye Carl Rhea ~ Aye
Tim Lovelace- Aye Jeff Cooper - Aye
Ron Peters - Aye ‘Tim Hess - Aye


LOADER PURCHASE: Jeff Brown of Caterpiller presented three options for the
‘acquisition of three loaders (one for each county). Board members agreed that option
#1 would be the best choice through which the Authority would be purchasing the
three loaders and financing them for 6 years (72 payments) in the amount of


Cumberland Plateau Regional Waste Management Authority


Monthly Board Meeting Minutes


December 16, 2021 Page 4
$6,813.53 per month. A motion was made by Ron Peters and seconded by Damon
Rasnick to purchase the three loaders and under Option 1 financing. Motion was
ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea - Aye
‘Tim Lovelace- Aye Jeff Cooper - Aye
Ron Peters ~ Aye ‘Tim Hess - Aye


A motion was made by Ron Peters and seconded by Tim Lovelace to authorize
Chairman, Jeff Cooper, to sign and execute necessary documents to secure financing.
Motion was ratified, voting as follows:


Damon Rasnick - Aye Carl Rhea ~ Aye
Tim Lovelace- Aye Jeff Cooper - Aye
Ron Peters ~ Aye ‘Tim Hess ~ Aye


LITTER OFFICER Tim Lovelace proposed the possibility of the Authority employing a
litter officer for all three counties, Currently, Buchanan and Dickenson have a litter
officer and no action was taken,


CORRESPONDENCE


VA DEQ 2021 Fi SSURANCE FOR PEI DICKENSON
AND RUSSELL TRANSFER STATIONS. Toby noted the correspondence was attached
to the Agenda for review.


: ADJOURNMENT AND NEXT MEETING


‘A motion was made by Damon Rasnick and seconded by Carl Rhea to have the next
mecting on Wednesday, January 19th, 2022, at 5:00 PM at the government building in
Lebanon and to adjourn the meeting, Meeting was adjourned at 6:19 PM. Motion was
ratified, voting as follows:


Damon Rasnick ~ Aye Carl Rhea ~ Aye


Tim Lovelace- Aye Jeff Cooper ~ Aye


Ron Peters ~ Aye ‘Tim Hess - Aye
Secretary/Treasurer Date


Sumartond Pte Reslonal Waste Manscament tory,


Cumberland Prateau Regional Waste Management Authority
_ Waste Stream Analysis
Period: December 15th, 2020 to December 30th, 2021
Buchanan County
aaa
Foo aeztatrch | March2t2}- Api 20t-  May202/one June 2o2tiy 4201-09 Avg 22S ‘Tota Tons Al Parton
lwaste Materials) Dec 20-Janacz>eatztfeh2c: 2021 Apob gr} Naya 2021 ‘an er Feet septzam oct _Nov2ttt scat" Montha Tomo
jousehotd SESE EAS ET ASOT TST OAT TOTS T__AanGs oon Ge OST 88 TORBT 1S 28ST
|Commerciat Wares 280 760s 79828 28674 1eSao «NST 88.41 —~——«SRBOS POO 0s 4.27 878 2B TB
|Construction
Joes 45010288878 —t67.17 5388849 sos7 3854 p00 17248 ast 2128 01S
lYerdiAsh Wests 000-000, 0.00 ‘000 | 3428036 54.80 358 054 0001312 15836308 a2
Mine Waste wgoos7ra2—~—Cagoat~*SC«SeS 8D AtGe2 3902185395 | MH1BOAS8ST 5761 207.58 2249528077 4,371.13.
industrial Waste 0000.00 0.00 ‘000000 0.00 0.00 0.00 ‘000-000 000 000000 0.00
Roofing Waste 000-000 000 000000 0.00 0.00 2.00 000000000 00S
Tires 740 W7a¢ 7288 SB 8. 3058 4364 27.88 wea? 40.49—«2073-«=««3570— «2950 A2SS
[white Goods 0530.00 5.85 ‘0000.00 000 oot ‘0.00 000-900-000 mms
Liter Pickup 335310 7.85 wa 544) 7.58 107 260 893 477209 01@ =a .8
tegat Dumps 000 = 000 0.00 000 0.00 | 0.00 ‘000 0000000000000 SD
lory Studge 000 000 0.00 ‘000 0.00” 0.00 ‘000 0.00 000000000 «0000000
Carcass 050042 on 012000 4.34028 1.70 032 021 076025 ose
[Storm Debris ‘0006.00 43784068 0.00 0.00 0.00 000 | ene? 361 tse tat ONT GrATE
|) toe azocan asesas/taseas zamare sansas smiorssasrartssoar. asnrae amos samen tateae sense] ZE67TE] prseese
Town ot Grundy 0.00 000 000 0.00 000 oo 00000 000 000 ‘0.00 000
Dickenson County
vere
Jan2uzifeb Feb iztatarch Mach 2021 Teta tomall Peron
lWasto Materials) bec 26-Jan2se- 2024 ant Apa zat ize __Novatas__oscaz1_Cohumna Tomes
iehola Soris i138 105573097 Cazes aa 65298 7.628 7E
|Commereial 188513177 13376 19638 919313850. —_‘7eaee
|Construction
Jpooris 4s2 2378 tons) 25411887 18.88 2333 an 2605 19045-2807 914488 a89.07
Ivara Waste 000000 0.00 ‘000 0000.00 0.00 ‘000 000-000 000000
Mine Waste 2080 2637 25328~—~«H 384A «187.02——«20500 ores 18.28 t9BOT ato 184.76 267.90 26047
Industrial Waste 000 000 0.00 060 000 0.00 ‘000 0.00 0.00 000-000-000 000 0.00
lRoofing Waste 000000 0.00 ‘000 000-000 0.00 (0.00 000000000000 ~~ 000.00
Tres 13492218 1098 31.80 80547 17.00 4633123 68S 296 224328.
storm Debris 0.00 0.00 0.00 ‘000 0000.00 000 000 ‘000-000-000 00 0000.00
lcareass 000 007 os 000 ~ 002 000 005 0.08 000 005-0007 S30
lory studge ‘o00 000 0.00 000 000 | 000 2.00 0.00 000000000 000 -000—a.on Z|
Iautch 0.00000 0.00 ‘000000000 ‘0.00 000 ‘000 000000 000-000 0.00
toga!
lDumpsiClesrups 44154 070 373088 144 053 163 0.80 412023 e724? 48.78
| wi osmag oraas anes amnion aerzy osetia anny ess aastas atsay ease steam 987025] 4,060.48
“Town otGitwood 0000.00 000


Sembatnd Paton Resins! West Management Autor,


Russell County
Feb uatsech March2021- Ap zai- ay 221Jone Jone 20ay Say 200g Ag 201-Sept


waste MatoiaNs) cee 20-Janzsemazeenfeh a" 20st Apaeet_Mayatct 202) zn feat ser sextzen _oxtzest_novznat _pecamat
[Household Tat TSS Tae TS TASES TOO EE—TASE TS TST STDS TSUIGT 150879116828 184012
lCommercis! i258 98491206" tzase ogo —-s870 «165 «= i252 zag ooze iazre ioase 2008
\Gonstrution
Joebrts 18-428 4438113817348 1001 SSS ts400 segs tort aa aa
lyerdiashWaste 000 «0.00 «000000 000-000 000-000 000000000
laine Waste 600 000 000000000000 00 00 0700000000000
linductial Waste 2474 —-203~=~C*ad~—~SCSG BOS BATA OTD] «19802038 gD 7B 1879
lRoonng Wests 000000 0.00000 0000.00 300 0.00 00000 000 000 000
Tires Dar ase 080s gas t38 TAB 28S 710 18S N18
lwnite Goods 0025) a0 00000 000000 000-000-000
[Patttes. 000000 00a 000000 00 0.00. 000000 d00 000-000
lpry Studge ‘000 ‘0.00 000000000 ‘000 000 ‘0.00 ‘000 000° 0.00 0.00000
Contaminsted
Recycle 000000 os 000 000 000 000 000 000 000 000 om ase oo
liegat Dupes —Ses-000 0888782340 =SC«ANDS MBA AGS tg st east
siormDebrs 000 «000000 ooo 000 00 000000 000-000-000 0.00
learease {41230435 oss oaks 138 080 ct 2 a Sn eS
“rows eftatanon 000 0.00 ‘0.00 ‘0.00 ‘0000000000000
frown stitonater 0.00 000000
frown ot Cleveland 0.00 000 000 000 000 000 000000000


atl FY


zoe 5920297


Conbatan Pans Wass Sono day Report


ae mba


Nemest [Pate] tatmom) ame | amma mms ae ae
east Materia Tene) | tons) | crow) | cose) 1 cree | crm) | cen | cron | comm) | tom) | on) | ctom |


02104102 4.078 95


“josar “438035 sraze


“jos27 95168193681


Commend age nenar sea Saat e842 1103611938 47035 26504 223,
[Construction


Debs SoS 2126 ans 2596 200s st 2320 1878 seme aes
yard Waele 9305. 680177000000 tas ‘000 000


line Wasto 26077
nduatial Waste 000,
|Rootog Wasta 000


¥7e73 1094 _12507
‘000.000 _ 000.
(000 —t018 553


~ ats 74” 46758 —azaas e036 31443 s09.44
‘000000000 000 000 000
(000000 338 000 000


00


[Tees 2050 172 31.00 “37 1378 339 ass 802 ass 3103 828
~“‘oo0— ei 239 “ooo 0.00 000000000 0002012832
on a TI —7a7 837388968638 ‘S37 saz 871
—o00~ 000 a0 000 263000 302 000371 2363752035
‘000 000 00 000 ‘000 000 “000000 000 ‘000. 000
096025068 048 a a oa 077


lcarcess 925 asst “
[storm Debris o177__1a74i_ 000 000 (006 04s 283 "000 000


“Agana Assona 450096 a 7as0s —4ssaz1 a7


5 naar 1462814800542


SS =
Af LASS off felts


[Feta Tonnage inlades the following towns J as EES! — jf
[crunay °


g


Tons


1,800.00


1,600.00


1,400.00 +


1,200.00


1,000.00


800.00


00.00


400.00


200.00


0.00


C/A /,


Materials


(Bee 20 tan 207T—)


‘ean 2021-Feb 2021


Feb 2021-March
2021,


(March 2021-Apet
2021


swipe 2021-May 2021


‘pay 202%~Jane 2021


‘June 2021-Juy 2021


fly 202%-Aug 2021


‘eAug 2021-Sept 2021 |


sesept2021


poet


\2Nov 2021


Coben Pas at Sut An apo


Diclanson County Waste Sean Anaya
December, 202816 December 3, 2021


(eee ee ee a eee


mu me wea ams) ames ar


a =e ae
en | Gir | ooo | co) et | ret | cre crn | stom | com | com | tom
S110 srsas ooze TEAST ea seas tons eto restY peor


Sia Stas Saas e508 tnt aos aren ron na ne
0 0 ce oS ee eS i
6 ‘ooo ooo apo boo tao
15129 ie asim 270s 204s asarsaek anes
00 ‘000. 000000000
351 2a 025213
re roy 470 toot
00 a0 09 00
or 333 1m 07
000 ‘00 oo 000


‘a0 ta 000mm


sass oma a


satay ars


setters


Dickenson County Waste Stream Analysis
(This Month)


reno Coens 7 ema otcmenes z


oy


    

  • 



Tons


Dickenson County 2020-2021


1,800.00 —— ——


1,600.00 =


1400.00


1,200.00 ———


1,000.00


600.00


(ee 20 Jon 207)
‘eden 2021-Feb 2021
|orep 20zt-maren
Pena


[pMarch 2021-Apa


ay
swap 2021 ay 2021
‘aM 2021 June 2025)
ene 202ty 2021
dy 2021 2021


\mAug 2021-Sept 2021 |


‘esept 2021
‘o0et 2028


‘aNov 2021


200.00


Lt


‘Cmberon Pstosu Waste Steam Anas Report,


Russell County Waste Steam Analyste


| | oe ie in ee


Namo of | est | Lestmonen zo zai mate oer ms mM om emt tank 2008


Waste Material {Tons} ‘Tora)_| rors) | creme) | cronay || cronay | rons) | (rena) | roca) | (rena) |) rons) | rons) | cons) | (rons) | trons) |


Household 429477 4.26410 421944 96740 1,034.46 | 1,036.35 1,053.25 1,107.41 1,062.24 1.11205 1,169.44 1.20003 1.27220 1.39630 1,268.15 140031 1.51601
|Commerisi 2088 10482 10070 11494 11485 12058 11350 12829 isz42_ i295 13762 4757 12360 28231 224.13 19222 2720
lConstrcionDebris 45.04 AAT_—«83.09— «8G S7.A1 2554 | 3455 —«S321—«ADAD «S128 2731 387247429867 30.80 198.08 2279
Iveraraan visto 000 000 000 1163 sas1_ 638313747 0000006194885 7158282318 O17
in Waste 000 000 000 000 000 000 000 000 000 5% ass igo 790 0.00 000 0.00
letra Waste 3973-3078 3640_—2457 «4102 8AS——=*NS72~=~C«T kB eS] 6221820 1980 41777
[Rooting Waste 000 000 000 000 000 00 000 | 000 009 000 000 000 000 = a0 000 3502
[Tree 1190 1986 16688551245 to? 776 7348s ea 78 1.86
Jwmite Goode 000 000 000 000. 1287 000 00 . 716 O11 O14 269 025 | S40 455 139 531
penser 000000 900 060 000 000 000 | 000 | 00 000 000 000 | 000 000 000 0.00
Pry siudge 000-000 000 000000 000 000 coo | 00 | 0 | 000 000 000 000 000 ‘000
conteminctedRecyela 23:54 000 21.38 1286 © 0000000) 0000) 0 00 1248
togat Dumps oot ost 072 000 4491 3011654 70745827 os as 1208 3.64 085
[Storm Ostrs 000 000 000 000 000000 000.000 a0 | 000 000 | 000 _ og 9000.00 ‘000
arcaes a 482325148 | 181158240 48a? oe eta 8 240
4ASD.64 1505-76 1404.65 1.20845 1.31258 431007 1,368.26 130870 4.25854 152357 145444 1.55838 1,490.02 1,779.33 1,563.4 1,929.76. 2,059.55


{Total Tonnage includes the folowing towns:
Lebanon Honaker 0
[ctevolana H


2


Tons


4,800.00 + — _ -


1,400.00


1,200.00


(aee20-¥anzOzT
man 2027-Feb 2021


1,000.00


00.00


(Feb 2021-March
202%,


‘oifaren 2021-Ape
2021


‘whe 2021-May 2021


‘aMay 202th 2021
‘mune 2021~ly 2021
‘edly 2021-A09 2021


400.00


mug 2021-Sept 2021
seSept 2021
(20e 2021


200.00


7 |enov 2021


ffi! _nofhoma


oo a


    

  1. 



af Lf


x


&


oP


ee


oo #


<


Materials


&


&


&
if f ¢


Cumberland Plateau Regional Waste


Management Authority


Cash Flow Statement


December 2021


Cash Balance -Nov 30, 2021


Cash Received - Tipping Fees:
Buchanan (Nov)
Dickenson (Nov)
Russell (Nov)
Buchanan (Dec)


Bank Interest


Cash Expenditures
Cash Expenditures - Dec 2021


Cash Balance - December 31, 2021


13


76,375.17
51,092.29
64,931.25
71,546.19


303,348.53


263,944.90
76.78


(242,917.51)


324,452.70


Fund Balances:


Capital Equip Replacement Fund 165510.00
DEQC/D 25022.46
25022.46


[Total in Bank


514,985.16


‘Cumberland Plateau Regional
Chock Rogistor


For tho Period From Dec 4, 2024 to Deo 34, 2024
Fa cit ei: pa rin ach


Se A Fea
Va — fr Hoop ‘1400 Taya RoataToN DT
‘iwz1 Carta Fane Santen Corp (2106 Loan Payect


{1821 TAGReveurn, LC
ara BCAindutin


TaN} Faw Ganka
Haw) TAGRewouees, LLC
aot Usted Slain Tresiry
1BOWAL VADopto Tasnbon
want Veron


‘iat Appa Powe Company
tat Utes Cpocton
{a/v Aypalachin Paver Company


{anatVetinn ‘31
{eit Pot rosdand 748 Dc Pere
Pant Boson 8.08 fea Pena
‘Archrge Pl Cia 3308 60 Sopp
{chert ek Soy 1980 RC Sa Mant
sul nee Compry 140% BC Speen
yn Gre 22 RC Spans
Sudan Cy Pa som oc usy,
Cenrod timber an Spy Co, le 57.98 be Sutin
Pet Cosa Pa 12000 BODGRC Pat 000
tasizt Renae oon, Le 2000 Accutieg Dae
2000 Ghcnan
20000 Ofer sana
{2152 Reps
773 Voiea Fo
Seno De si Mant
{reat Venn ber Corpeny W440 06 Spee
eat Reis Resins LG 11294 Maa ‘CPRria Ase
{aritat Didar Co Pu ere Ahoy 14226 DG USy
tanea\ {G0 Teta 1868 BE eet
Iaieat Panptie Spt 34.15 00 Sa ant
{inet Agpascan Power Company 0210 OG Eee
{aie Appuken Power Cas fi24 Renate
{2821 Appaacon Power {avon RG Beets
tari Votan 1208 Ba Pore
{aneet Verion 13652 RC Phone
{erat YM Comoe Sevens ne 278086 HC Thee
{2/8 iM Conon Berens. me ‘Sites bc Tophotead
{era} Wa Comore Seren, 3431440 RC Typed
aa} free ral 130078 toe Peyren
‘ate Aden it Pons 7320 Oma Vee 81809
ssa er 6


yo ts fon
ister a/6At Cond Senddau inte taza Ie esas
‘Tie (Cracker Bare) $37.4
‘Tomy (Buoway) $20.02
4 (Hampi inn) $100.80
phos Mosiog (Pate) $417.7


Reade Repel (Buy 82
ining se823,


088 tae snien ta ca 296 Lael Noah
{aster} Fegan For of ipo LLG 1 Vatce et
{300 I2t6al Nerden Tots Egat sof}0 De sata,
{R571 DL Denon Oe Pre oe ‘249 Ot
{sana 821 tana Techsogy Sone ata
{ied tenn! anfadok Conga 706 Veet
{3 Y2a0t CaeSecaty Sones 2b BODCHE Gacy 510797 en
‘aes aoa! Ven
{Beee Yana! Pom
{seer Yanuet Pe rons
{3eee—Yan0at Cat bpsge {000 Re pein
4350) ono Fels Ree, Le 35000 owrshlning het
{oeco 2007138 Gen ie, 30244 ra
{aia 2602 Cen Seite ‘mao0 BGMERC nspacton 40008
{oer Yanna! uel carn ‘S40 uns ec
{303 gat TAG Rennes Le 11000 Aa Fo ont
{Brot soa Rowan Tete Earn, ‘8730 6p aa
isos Yaya Saadeh 0 Toby A 28
Paizras 1221 ney 8 Cooper 18430 Drea’ Companion
Pavaiat Yana Curae {B40 Breas Conpesason
Paina fait Rend Pie “18420 Deets Conpession
Paiziat faz Denon asack {8430 Drees Conpeain
riziettaet | Tove 12470 recor Companion
Prizisny tats Toby avi 25000 Tey Sy that
Patzeat 2oea1 Teby Fea EEt032 Tey Seat


Tou!


‘CUMDERLANO PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
FY 2021-22-OPENATING BUDGET & EXPENSE REPORT


Sipendiures | Fae
Tua Sua
Direct Expenses:
franspor/Disposst EAE TARR 992.00
rire Recycling = 35,000.00
[HRW Event 1675 72000006
other Reimbursed Expenses
ETCETTET KIT
lQverhead Expense:
[Debt Service-tonders BATE 750.00 | son
[Debt Service Ast Bank (Tire Shredder) 430075
forheripas rs 2000 | oe
utes: >
Suchen Tass 000 | a
Dickenson 320751 430000 | ew
use 171069 4500.00 | a0
Euppis:
Buchanan CSET Zoho | a
Dickenson 24254 7500.06 | 0%
fuse Tous 2,300.00 | ew
Fue -
‘chine 3a365 aon |
Dickenson 4285.41 4,500.00] a9
use 267635 7,000.00 | — a
RE YSTET 350 | a
Dickenson = 9650 4,400.00 | ey
sel FRIED 2,000.0 | ax
Stetion Malatenonee/Improverentr
‘uchanan or) ijo00 00 |~va
Dikanion 703427, 3,000.00 | se
use 3442747 36,000.60 |
Conder /égutp Matotenance! in
‘uchonon i CECT apne | Tere] = [Panoperantoealdown
Dickenson asa 3,000.00 aw] ffoby Heath Ta]
use. Bsa74 33000,00 | teen) [roby Salary aria
tansfer Staton Permits and Management: i otk cas/conibton 10623]
Station Permits FERRET ooaca| are] raves 228555]
'VACO Insurance 468700 az00000| mx] rsa 0)
[Manegsment ge a7a28 75 30,000.00 |
Finance Manager 4550.0 3,000,001| 0 axa
cae EG Tmo [ox] foto
supper 3.000 i 7005
foie RenttincerneCeVOTTCs Supra 88437 |, sex] [Tacos 5354]
Diector Comp EPR Yor BASE a pare
Frtetona Fes oT i ff ‘|_| OMieamresedow
Meeting Expense ESTED ex] |Phonenine Ta
Travel 3.89126 3.00000 sex] rent 12004
Sunpie: 209 7.00000 |~a¥]—Jrostage 2032]
uesqlcemer cm ‘ooo —ox} —|oices esi
eile been Tae Fswo00 7m] [oonkcharge +040)
norm rena asmat | 4000.00 [9 2084.17]
arta eras 7.0600 |
jets shea OCR z saaama0 | — a
Resevesfequpl Ene 2 72000500] ew
vERRERDSUTTOTAL EEN 0.00
fice machine/Sheace [e000 | a a
orate RE EOCIXIY a
| Tiiebemeroyae |!
‘Overhead Rae por County } asauéai|! -


USER AGREEMENT
FOR
SOLID WASTE DISPOSAL
THIS AGREEMENT, made and executed this the day of , 2022
by and between the COUNTY OF DICKENSON, Virginia, the COUNTY OF BUCHANAN,
Virginia, and the COUNTY OF RUSSELL, Virginia, political subdivisions of the
COMMONWEALTH OF VIRGINIA, hereinafter referred to as “Users,” and the CUMBERLAND
PLATEAU WASTE MANAGEMENT AUTHORITY, a body politic and corporate and a political
subdivision of the COMMONWEALTH OF VIRGINIA, an Authority created by the aforesaid
Users, pursuant to the Virginia Water and Sewer Authorities Act, hereinafter referred to as


“Authority.”
ARTICLE I - BASIC INTENT AND PURPOSE


1, This Agreement is entered into as authorized by the Virginia Water and Waste
Authorities Act, Va. Code Ann, § 15.2-5100 ef seq. (hereinafter the “Act”).


    

  1. 

    The Authority has all the powers, rights and duties as described in the Act and as
specified in its Articles of Incorporation and may exercise the same in the
performance of its functions as set out in the Act.
    

    2. 

  2. 

    The purposes for which the Authority was created are to acquire, purchase, lease as
lessee, construct, reconstruct, improve, extend, operate, maintain and finance a
Garbage and Refuse Collection and Disposal System, as that term is defined in the
‘Act, within, without, or partly within and partly without the Counties of Buchanan,
Dickenson and Russell, Virginia.
    

    3. 



4, The Authority, subject to the terms and conditions hereinafter set out, desires to
maintain a safe, sanitary and environmentally sound Disposal System (hereinafter
defined) and for and by such Disposal System to accept and dispose of the
Disposable Solid Waste (as the term is defined herein, and hereinafter referred to
as DSW) of the Users.


    

  1. The Users, subject to the terms and conditions hereinafter set out, desire to use the
Authority’s Disposal System by for the disposal of DSW generated within,
    2. 



collected by, or otherwise under the control of the User.


USER AGREEMENT
Page | |


… The Disposal System shall be established, operated and maintained in accordance
with the Authority’s Plan of Operation, attached hereto and made a part hereof,
which is intended to be effective upon the date of execution of this Agreement, and


which may be amended by the Authority from time to time.


ARTICLES II - DEFINITIONS


. Disposable Solid Waste (hereinafter DSW) - Any Solid Waste other than
Hazardous Waste, specifically including Processible Solid Waste, Special Waste


(approved, as set forth in the Plan of Operation) and Non-Processible Solid Waste
(as such terms are defined in the Plan of Operation).


Disposal System — All those faci
designed to collect, manage and/or dispose of Solid Waste and those designed to


ies owned, leased or operated by the Authority


accomplish recycling and/or volume waste reduction by methods other than DSW;
and the land, structures, vehicles and equipment for use in connection therewith.


. Hazardous Waste — a Solid Waste or combination of Solid Waste which, because
of its quantity, concentration or physical, chemical or infectious characteristics
may: (a) cause or significantly contribute to an increase in mortality or an increase
in serious irreversible, or incapacitating reversible, illness; or (b) pose a substantial
present or potential hazard to human health, the Disposal System, or the
environment when improperly treated, stored, transported, disposed of or otherwise
managed. The foregoing definition is intended to include any waste now or
hereafter designated as “hazardous” by State or Federal agencies (including the
United States Environmental Protection Agency) with jurisdiction and authority to
promulgate and enforce rules and regulations for the handling and disposal of
hazardous and other wastes.


. Non-Conforming Waste - (a) Any waste excluded from the definition of Solid
‘Waste and (b) Special Waste (as defined in the Plan of Operation) which has not
been approved by the Authority.


. Plan of Operation - A plan adopted by the Authority, as amended or supplemented,
setting forth the types of material acceptable to the Authority for disposal, the times
and places where material will be received by the Authority, the methods of
collecting fees charged by the Authority for disposal service, and such other


USER AGREEMENT
Page|2


information as will describe operational procedures, control use of the Disposal
System and provide instruction and guidelines to users of the Disposal System,


    

  1. Solid Waste — Any garbage, trash, brush, refuse, sludge (as defined in the Plan of
Operation) and other discarded material, including solid, liquid, semi-solid or
contained gaseous material, resulting from industrial, commercial, mining and
agricultural operations and from community activities and residences, but does not
include: (j) solid and dissolved materials in domestic sewage; (ii) solid or dissolved
material in irrigation return flows or in industrial discharges which are sources
subject to permit from the State Water Control board; (iii) source, special nuclear,
or by-product material as defined by the Federal Atomic Energy Act of 1954, as
amended; (iv) to the extent such Solid Waste is transported from the Transfer
Stations to any landfill operated by an entity other than the Authority, and other
    2. 



materials not allowed under the permits, licenses and approvals relating to such


landfill; or (v) asbestos,


Tipping Fee - The charge made by the Authority for the disposal of DSW (as set forth in
the Plan of Operation), The Tipping Fee shall be calculated by determining the total of:
(a) the disposal fee charged by any landfill operator with whom the Authority may
contract for the ultimate disposal of any Solid Waste delivered hereunder; (b) the
transportation costs incurred in the transport of DSW from the Authority’s Transfer
Stations to any such landfill; © the amount of principal premium, if any, and interest or
any other amounts due, or to become due, with respect to any indebtedness of the
Authority or required to avoid a default with respect to such indebtedness; and (d) all
expenses of the Authority relating to the operation and maintenance of the Disposal
System,( excluding administrative costs defined below) including any reserves required
by Authority. This amount shall be divided by the tonnage projected to be received to
derive a cost per ton to be charged for use of the Disposal System. The parties agree to
annually review the component costs making up the tipping fee to make appropriate
annual adjustment to said tipping fee. The annual adjusted tipping fee is subject to the
approval Board of Supervisors of each of the Users and the Board of the Authority,


‘Administrative Fee—The Authority has administrative costs that include the following
items: salary and fringe benefits of Authority employees; legal costs; and bookkeeping
costs. The total monthly administrative costs of the Authority shall be divided equally
among the Users and paid through monthly invoices submitted to the Users by the
Authority,


USER AGREEMENT
Page | 3


ARTICLE Ill - TERM OF AGREEMENT


    

  1. This Agreement shall become effective and operations hereunder shall commence on.
    2. 



July 1,202. This Agreement shall be binding upon the parties, commencing upon
the execution hereof, and extending for a period of one (1) year. At the end of one
year the term shall automatically renew for subsequent period of same length as the
initial term unless either party gives the other written notice of termination at least
thirty (30) days prior to expiration of the current term.


ARTICLE IV - DELIVERY CONDITIONS


1, The Users hereby agree to deliver or cause to be delivered to the Disposal System
in accordance with the Plan of Operation substantially all (at least 95 percent per
year) of the DSW which is generated or collected by or within or under the control
of cach of the Users from the effective date of this Agreement. Each of the Users
will also use best efforts to enter into contractual agreements with each locality,
generator and commercial hauler of DSW in their respective counties for their use
of the Disposal System,


    

  1. 

    Subject to the terms and conditions of this Agreement and the Plan of Operation,
the Authority hereby agrees to receive and accept all DSW delivered to the Disposal
System by each of the Users after the effective date of this Agreement and
throughout the remaining term of this Agreement,
    

    2. 

  2. 

    The Authority shall pravide one or more Transfer Stations to each of the Users for
the disposal of DSW. The location of all Transfer Stations shall be specified in the
Plan of Operation. The Authority shall have the right to designate a separate point
or points of delivery for any grades or categories of DSW which in its opinion
require special handling or methods of disposal.
    

    3. 

  3. 

    The Users hereby agree not build or, to the extent of their legal authority, allow to
be built any facilities that would compete with the Disposal System during the
duration of the term of this Agreement.
    

    4. 



ARTICLE V- CHARGES AND FEES FOR USE OF
AUTHORITY DISPOSAL SYSTEM


    

  1. The Users agree to pay to the Authority rates, fees, and other charges as approved
by the Authority’s Board of Directors in compliance with Va. Code Ann, §15.2-
    2. 



"USER AGREEMENT
Page | 4


$136 subject to approval of the Board of Supervisors of each User. The Authority
agrees to comply with § 15.2-5136 when fixing rates, fees, and other charges. The
Authority may, butis not obligated to, establish individual fee schedules for various
types of users and grades or categories of DSW which require special handling or
methods of disposal. It is understood between the parties that the Authority may
establish a special schedule of fees, at its sole discretion, for individuals who may
deliver Household DSW (as defined in the Plan of Operation) to the Authority for
disposal in a privately-owned automobile or a low side pickup. Each of the Users
shall have the right to set the fees to be charged to the public at each transfer station
in their respective county for the disposal of DSW.


. The Authority shall invoice each User for the Tipping Fees on a monthly basis
(within ten (10) days after the end of the month). Such invoices will show the total
tonnage received by the Authority attributable to the User during the billing period
of all DSW. Such invoices shall be due and payable without offset within Thirty
(30) days of the date of the invoice,


. The DSW delivered to the Disposal System will be weighed for the purpose of
determining the actual tonnage received, Fractions of tons actually received shall
be invoiced on an accumulated basis each month, In the event of malfunction of the
‘Authority’s weighing scales or other measuring device, an estimate of the amount
of DSW received willbe computed based on the average amount received per
vehicle, when dumping records for such vehicle for the six (6) months immediately
preceding are available, or when such records are not available, will be computed
based on the average amount received per vehicle of like size and/or compaction
ratio.


|. ‘The Authority shall keep proper books and records in accordance with generally
accepted accounting principles which shall be available for inspection by the User
at all reasonable times.


. Any proposed amendment of rates, fees or other charges imposed by the Authority
on the Users pursuant to this Agreement is subject to approval by the Users after
the Authority has provided adequate documentation to demonstrate that an increase


or decrease is necessary under § 15.2-5136.


USER AGREEMENT
Page |5


ARTICLE VI - TITLE TO SOLID WASTE; LIABILITY FOR SOLID WASTE


    

  1. 

    Title to all DSW delivered to the Disposal System by each of the Users shall pass
to the Authority when recorded by the Authority’s weighing scales or other
measuring devices at the Authority’s facilities, EXCEPT that title to Hazardous
Waste and Non-Conforming Waste shall not vest or pass to the Authority, even if
Hazardous Waste and Non-Conforming Waste is delivered to and unknowingly
accepted by the Authority. Inoperability or unavailability of the Authority’s
measuring devices shall not alter the transfer of title to DSW delivered to and
accepted by the Authority.
    

    2. 

  2. 

    In the event that Hazardous Waste is inadvertently or unknowingly delivered to
and/or accepted by the Authority, it is understood and agreed between the parties
that liability for any environmental contamination, adverse effects, penalties or
damages resulting from, and necessary costs of correction, may be imposed upon
    

    3. 



the Users by any regulatory bodies with adequate jurisdiction.
ARTICLE VI[- DEFAULT


1, In the event of default, the non-defaulting party shall have the right, but not the
obligation, to cure such default and to charge the defaulting party for the cost of
curing said default, and to obtain reimbursement thereof,


    

  1. 

    Upon the occurrence of a default by the Authority hereunder, any of the Users, after
giving notice of such default to the Authority, may bring appropriate legal
proceedings to require the Authority to perform its duties under the Act and this
‘Agreement or to enjoin any acts in violation of the Act or this Agreement.
    

    2. 

  2. 

    Upon the occurrence of a default by any User, the Authority, after giving notice of
such default to all parties, may bring appropriate legal action to require the User to
perform its duties under the Act and this Agreement or to enjoin any acts in
violation of the Act or this Agreement. However, prior to the Authority initiating
legal action against a User, the Authority must give the User written notice of the
default and provide the User thirty (30) days to cure said default,
    

    3. 



4, No remedy in this Agreement conferred upon or reserved to the parties is intended


to be exclusive of any other remedy, and each remedy is cumulative and in addition


USER AGREEMENT
Page| 6


to every other remedy given under this Agreement or now or hereafter existing as


provided by law.
ARTICLE VIII - NO PARTNERSHIP


Nothing herein shall be construed to constitute a joint venture between the
Authority and the Users or the formation of a partnership.


ARTICLE IX — FORCE MAJEURE


._ Failure of any party to perform hereunder, including failure of any User to deliver
or cause to be delivered DSW, or inability of the Authority to accept DSW, by
reason of Force Majeure (as defined in the Plan of Operation) shall not constitute a
default or be cause for termination of this Agreement. However, the party so failing
to perform shall immediately notify the other party of the failure, including reasons
thereof, and shall make reasonable efforts to correct such failure to perform at the
earliest possible date.


._ If, by reason of Force Majeure, the Authority cannot accept DSW at the Transfer
Station located within the User’s region, the Authority shall immediately provide
for and notify the User of an alternate delivery points(s).


. Solely in the event that no facilities of the Authority are available for disposal of
DSW the User shall have the right, but not the obligation, to dispose of or cause to
be disposed of DSW at locations other than the Transfer Station located within the
User’s region until the cause of the Authority’s inability to accept the User’s DSW


is cured, but not thereafter.
ARTICLE X - EXTENT OF AGREEMENT


This Agreement, together with the Plan of Operation, represents the entire
agreement between the parties hereto and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement shall not be


modified, altered or amended unless in writing and signed by the parties.


USER AGREEMENT
Page |7


ARTICLE XI - GENERAL


    

  1. 

    In the event that any provisions of this Agreement shall be held to be invalid, the
remaining provisions shall be valid and binding upon the parties.
    

    2. 

  2. 

    One or more waivers by either party hereto of performance of any obligation and/or
covenant hereunder shall not be construed as a waiver of subsequent breach of any
obligation and/or covenant.
    

    3. 

  3. 

    Neither the Users nor the Authority shall delegate or assign duties under this
Agreement without the written consent of the others.
    

    4. 



4, The construction and performance of this Agreement shall be in accordance with
the laws of the Commonwealth of Virginia. In the event of a dispute between the
Authority and a User, the venue for resolution of that dispute shall lie in the Circuit
Court of the User. In the event a dispute between the Authority and two or more
Users occurs or a dispute occurs between or among Users, the Chief Judge of the
29!" Judicial Circuit shall determine the venue and appoint a judge to hear the case.


    

  1. 

    Any notices hereunder shall be in writing addressed to the party as set forth below
or at such other address as may be designated in writing to the other parties hereto.
    

    2. 

  2. 

    In the event that. the Authority has a surplus at the end of any fiscal year, such
surplus funding shall be divided per cost by each individual county. This Formula
is based on actual costs paid for in the line items approved in the Authority’s fiscal
budget. Any balance at the end of the fiscal year would be refunded based on the
    

    3. 



balance from their counties line item.


IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be properly


executed and attested by duly authorized officials as of this the day of, 2022.


Cumberland Plateau Regional Waste Management Authority


By. (SEAL)
CPRWMA Chairman, David Eaton
135 Highland Drive, Suite C
Lebanon, Virginia 24266
Telephone: (276) 883-5403


USER AGREEMENT
Page| 8


ATTEST:


(SEAL)


CPRWMA Secretary, Ronald Peters
APPROVED AS TO FORM ONLY:


(SEAL)
Phillip Justice, Esq.
Counsel for the CPRWMA


COMMONWEALTH OF VIRGINIA,
AT LARGE, to wit:


‘The foregoing contract was subscribed and acknowledged before me by Jeff Cooper, Chairman of the
CPRWMA Board, Ronald Peters, Secretary of the CPRWMA and Phillip Justice, Counsel for CPWRMA
this the __day of. 2022 in County, Va.


NOTARY PUBLIC
My Commission expires:
My Registration # is


Dickenson County Board of Supervisors


By. (SEAL)
Peggy Kiser, Chairwoman
P.O. Box 1098
Clintwood, Virginia 24228
‘Telephone: (276) 926-1676
Fax: (276) 926-1649


ATTEST:


(SEAL)


Larry Barton., County Administrator


USER AGREEMENT
Page |9


APPROVED AS TO FORM:


— - (SEAL)
William Sturgill, Esq. County Attorney of Dickenson County, Va,


COMMONWEALTH OF VIRGINIA,
AT LARGE, to wit:


‘The foregoing contract was subscribed and acknowledged before me by Peggy Kiser, Chairman of the


Dickenson County Board of Supervisors, Larry Barton, County Administrator the Dickenson County, Va.


and William Sturgill, County Attomey of Dickenson County, Va. this the day of
2019 in County, Va.


‘NOTARY PUBLIC
My Commission expires:
My Registration # is


Buch County Board of Supervisors


By. (SEAL)
Jeff Coooper, Chairman
P.O, Drawer 950
Grundy, Va. 24614
Telephone: 276-935-6503
Fax: 276-935-4479


ATTEST:


(SEAL)


Robert Craig Horn
County Administrator


APPROVED AS TO FORM:


(SEAL)


Lawrence L. Moise III, Esq.,
County Attorney


COMMONWEALTH OF VIRGINIA,
AT LARGE, to wit:


USER AGREEMENT
Page| 10


The foregoing contract was subscribed and acknowledged before me by Jeff Cooper Chairman of the
Buchanan County Board of Supervisors, Robert Craig Horn, County Administrator and Lawrence L. Moise
Ill, County Attorney this the day of, 2022 in County, Va,


NOTARY PUBLIC
My Commission expires:
My Registration # is


Russell County Board of Supervisors


By. (SEAL)
Tou Ann Wallace, Chairwoman
137 Highland Drive
Lebanon, Va. 24266
Telephone: 276-889-8000
Fax: 276-889-8011


ATTEST:
(SEAL)


Lonzo Lester
County Administrator


APPROVED AS TO FORM:
(SEAL)


Katie Patton, Esq.,
County Attorney


COMMONWEALTH OF VIRGINIA,
AT LARGE, to wit:


‘The foregoing contract was subscribed and acknowledged before me by Lou Ann Wallace, Chairwoman of
the Russell County Board of Supervisors, Lonzo Lester, County Administrator and Katie Patton, Esq.
County Attorney, this the ___day of. 2019 in County, Va.


NOTARY PUBLIC
My Commission expires
My Registration # is


USER AGREEMENT
Page | 11


CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
MANPOWER SERVICE AGREEMENT


THIS AGREEMENT made as of this day of. 2022, by and


between Cumberland Plateau Regional Waste Management Authority (hereinafter referred to as
the “Authority”) and the County of Buchanan, Virginia, a political subdivision of the
Commonwealth of Virginia, (hereinafter referred to as “County”.


WHEREAS, the Authority, after causing the construction thereof, has agreed to operate
and manage a transfer station in the County of Buchanan to ensure the availability of an
economical and environmentally sound method to handle and dispose of solid waste generated in
Buchanan County; and


WHEREAS, the Authority desires to secure manpower services to operate the
Authority’s transfer station; and


WHEREAS, the County has offered to provide said manpower services; and


WHEREAS, the Authority agrees to retain County for manpower services in order to
efficiently and economically operate the Authority’s transfer station in Buchanan County; and


WHEREAS, in reliance on this Agreement, the County will employ the personnel
necessary to ensure County’s performance hereunder and will provide a leachate truck for
the purpose of pumping and transporting leachate from the transfer station to an approved
disposal location,


NOW, THEREFORE, FOR AND IN CONSIDERATION of the respective covenants
herein contained, the parties have agreed as follows:


REPRESENTATIONS AND CERTIFICATIONS


Both parties hereto specifically represent and certify that each has (1) reviewed and


understands the terms and conditions as stated herein; (2) that each has the requisite right, power
and authority necessary for the execution hereof; and (3) that any and all requirements imposed
by the Virginia Public Procurement Act have been satisfied.


Both parties hereto, by the execution hereof, expressly and unequivocally agree, that
County shall be considered as an Independent Contractor hereunder and that no liability
resulting from any willful or negligent act or failure to act by County’s employees shall be
attributable to the Authority. The County specifically agrees unless otherwise prohibited by law,
to fully indemnify and protect the Authority from any suit or claim arising out of any breach of
this Agreement by the County. The Authority specifically agrees unless otherwise prohibited by
law, to fully indemnify and protect the County from any suit or claim arising out of any breach
of this Agreement by the Authority.


AUTHORITY AND COUNTY OBLIGATIONS


‘The Authority agrees to be responsible for costs associated with the operation of the
transfer station except those cleaning and personal hygiene items, wages, taxes, workmen’s
compensation insurance, liability insurance and other fringe benefits paid to, or for the benefit
of, the workers employed by the County assigned to the Authority’s transfer station.


QUALITY OF SERVICE ON PERSONNEL/PERFORMANCE EVALUATION


‘The Authority shall maintain the Transfer Station open for performance of this
Agreement between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday, excluding
observed holidays as provided for in the User Agreement executed between the Authority and the
County, If the County wishes to open additional hours, it shall do so at its own manpower
expense, The actual operating hours may be altered, provided both parties agree to changes in


the normal posted hours.


SCOPE OF SERVICE CONTRACTOR OBLIGATIONS


‘The County shall be responsible for securing necessary certification and approvals from
relevant federal, state and local governmental agencies having jurisdiction over its personnel;
provided however, the Authority shall retain responsibility for obtaining all permits and
approvals relating to the general operation of the Transfer Station. During the term hereof, the
County shall provide the personnel certified by the Virginia Department Of Professional and
Occupational Regulations for the daily operation of the Transfer Station, all in compliance and
certified with applicable laws and regulations. Transfer Station personnel will report directly to
the County Administrator and the Authority’s Director of Waste Services. Job descriptions and
responsibilities will be determined by the Authority and the County Administrator. A copy is on
file at the Authority office located at 135 Highland Drive, Lebanon, VA. The County shall
provide a leachate truck for the purpose of pumping and transporting leachate from the transfer
station to an approved disposal location and County will supply fuel, tags and insurance for this,
leachate truck. The Authority agrees to provide uniforms/approved boots for the personnel
assigned to the transfer station and employees shall be required to wear uniforms daily.


‘TERM OF CONTRACT


This Agreement shall be effective as of the 5" day of April, 2022. The initial term of this
Agreement shall be one (1) year commencing on the 5! day of April, 2022. The term of this
Agreement shall extend for additional one-year, upon the same terms and conditions as herein,
unless either party elects to cancel this Agreement by three (3) months written notice to the other


party prior (o the end of this term or of any hold over term.


NONDISCRIMINATION
‘The County shall not discriminate against any person because of race, sex, age, creed,


color, religion, natural origin or handicap.


INSURANCE


‘The County or its sub-contractor shall provide and maintain during active operations
hereunder, Workers’ Compensation Insurance which shall meet the requirement of the
Commonwealth of Virginia.


The County or its sub-contractor shall provide and maintain during active operations
hereunder Public Liability Insurance, to protect against all claims arising out of the County’s
negligent or willful acts or omissions in the course of its operations that result in bodily injury,
death or property damage.


‘The County of its sub-contractor shall upon the full execution of this Agreement and
thereafter upon request, furnish Authority evidence that the insurance relative to its said acts or
omissions is in force, provided, however, any certificate of insurance shall in no way alter or
amend such insurance coverage to increase the level or extent expressly set forth herein,


The limits of liability of all insurance required herein not expressly set forth hereinabove
shall be as set forth in Exhibit “A”, which is attached hereto and made a part hereof,


DEFAULT


Except as otherwise provided herein, if either party defaults in the performance of any of
the warranties, covenants or conditions contained herein for thirty (30) days after the other party
has given the defaulting party written notice of such default and the party defaulting shall not
have commenced to cure such default within said period and to pursue diligently the completion


4


thereof, the other party may: (i) terminate this Agreement as of any date at least thirty (30) days
after the last day of the thirty (30) day period; (ii) cure the default at the expense of the
defaulting party and (iii) have recourse to any other right or remedy to which it may be entitled
by law or equity, including, but not limited to, the right for all damage or loss suffered as a result
of such default and termination. In the event either party waives default by the other party, such
waiver shall not be construed or determined to be a continuing waiver of the same or any
subsequent default. In the event that in the exercise of due diligence during the aforesaid thirty
(30) day period such cure cannot reasonably be effected or completed, such cure period shall be
extended to include such additional time as is reasonably necessary to effect or complete such
cure provided the defaulting party exercises continuous diligent efforts to cure such default
during such extended period,
GENERAL PROVISIONS


Neither party shall assign or transfer, or permit the assignment or transfer of this
Agreement or the rights hereunder without the prior written consent of the other party. The
Authority expressly reserves the power to demand Contractor to provide qualified personnel at
the transfer station. In the event that said employees are not performing to the Authority’s needs
or specifications, the County will immediately cure said deficiency by supplying alternative
qualified personnel. The Contractor will as outlined in this agreement supply at least (3) certified
operators as approved by the Virginia Department of Professional and Occupational Regulation
Board during daily operations,


This Agreement constitutes the entire agreement and understanding between the parties
hereto, and it shall not be considered modified, altered, changed, amended or revoked unless in


writing and signed by the parties hereto.


From and after the date of this Agreement, the County’s performance hereunder may be
suspended and its obligations hereunder excused in the event and during the period that such
performance if prevented by a cause or causes beyond the reasonable control of the County. Such
causes may include, by way of example and not limitations, acts of God, acts of war, riot, fire,
explosion, accident, flood or sabotage, lack of adequate fuel, power or raw materials, judicial,
administrative or governmental laws, regulations, requirements, rules, orders or actions;
injunctions or restraining orders; the failure of any governmental body to issue or grant, or the
suspension or revocation or modification of any license, permit or other authorization necessary
for the services envisioned by the Agreement; national defense requirements; labor strike, lockout
or injunction,


If any term, clause or provision of this Agreement or the application thereof to any person
or circumstances shall, to any extent be illegal, invalid or unenforceable under present or future
laws effective during the term hereof, then it is the intention of the parties hereto that the
remainder of this Agreement, or the application of such term, clause or provision to persons or
circumstances other than those to which it is held illegal, invalid or unenforceable, shall not be
affected thereby, and it is also the intention of the parties hereto that in lieu of each term, clause
or provision that is illegal, invalid or unenforceable term, clause or provision as may be possible
to effect the expressed intent of the parties and be legal, valid and enforceable.


‘This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Virginia and any disputes hereunder shall be resolved by the Circuit Court of
Buchanan County, Virginia,


‘The covenants, terms, conditions and provisions of this Agreement shall extend to and be
binding upon the successors and assigns of the respective parties,


6


All notices or other communications to be given hereunder shall be in writing and shall be


deemed given when mailed by registered or certified United States mail, addressed to the


Cumberland Plateau Regional Waste Management Authority, 135 Highland Drive, Suite C,


Lebanon, VA 24266, or addressed to Buchanan County, P.O. Drawer 950, Grundy, VA 24614.


IN WITNESS WHEREOF, the parties hereto cause their presence to be signed and sealed


this day of, 2022, written by their respective officers


pursuant (o authorizations contained in duly adopted resolutions or ordinances, as the case may


be,


APPROVED AS TO FORM


Deputy County Attorney for Buchanan County


CUMBERLAND PLATEAU REGIONAL
WASTE MANAGEMENT AUTHORITY


By:
Chairman of the Authority


COUNTY OF BUCHANAN BOARD OF
SUPERVISORS


By
Chairman of the Buchanan County
Board of Supervisors


By:


County Administrator


STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by Chairman of Cumberland Plateau
Regional Waste Management Authority this the day of, 2022.
My Commission expires:
My Registration number:


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the Chairman of the Buchanan
County Board of Supervisors this the day of, 2022.


My Commission expires:


My Registration number:


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the County Administrator
for Buchanan County, Virginia, this the day of, 2022.
My Commission expires:


My Registration number: _


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the Deputy County Attorney
for Buchanan County, Virginia, this day of 2022.


My Commission expires:


My Registration number:


NOTARY PUBLIC


EXHIBIT A


INSURANCE COVERAGE RIDER
COVERAGES Workmen’s LIMITS OF LIABILITY
Compensation Employer’s Statutory


Liability $100,000 per accident $100,000


per employee’s disease $500,000
policy limit on disease


Excess Umbrella Liability $1,000,000 each occurrence


CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
MANPOWER SERVICE AGREEMENT


THIS AGREEMENT made as of this day of, 2022, by and


between Cumberland Plateau Regional Waste Management Authority (hereinafter referred to as
the “Authority”) and the County of Dickenson, Virginia, a political subdivision of the


Commonwealth of Virginia, (hereinafter referred to as "County’


WHEREAS, the Authority, after causing the construction thereof, has agreed to operate
and manage a transfer station in the County of Dickenson to ensure the availability of an
economical and environmentally sound method to handle and dispose of solid waste generated in
Dickenson County; and


WHEREAS, the Authority desires to secure manpower services to operate the
Authority’s transfer station; and


WHEREAS, the County has offered to provide said manpower services; and


WHEREAS, the Authority agrees to retain County for manpower services in order to
efficiently and economically operate the Authority’s transfer station in Dickenson County; and


WHEREAS, in reliance on this Agreement, the County will employ the certified
personnel necessary to ensure County’s performance hereunder and will provide a leachate
truck for the purpose of pumping and transporting leachate from the transfer station to an
approved disposal location.


NOW, THEREFORE, FOR AND IN CONSIDERATION of the respective covenants
herein contained, the parties have agreed as follows:


REPRESENTATIONS AND CERTIFICATIONS


Both parties hereto specifically represent and certify that each has (1) reviewed and


understands the terms and conditions as stated herein; (2) that each has the requisite right, power
and authority necessary for the execution hereof; and (3) that any and all requirements imposed
by the Virginia Public Procurement Act have been satisfied,


Both parties hereto, by the execution hereof, expressly and unequivocally agree, that
County shall be considered as an Independent Contractor hereunder and that no liability
resulting from any willful or negligent act or failure to act by County’s employees shall be
attributable to the Authority. The County specifically agrees unless otherwise prohibited by law,
to fully indemnify and protect the Authority from any suit or claim arising out of any breach of
this Agreement by the County. The Authority specifically agrees unless otherwise prohibited by
lavy, to fully indemnify and protect the County from any suit or claim arising out of any breach
of this Agreement by the Authority.


AUTHORITY AND COUNTY OBLIGATIONS


The Authority agrees to be responsible for costs associated with the operation of the
transfer station except those cleaning and personal hygiene items, wages, taxes, workmen’s
compensation insurance, liability insurance and other fringe benefits paid to, or for the benefit
of, the workers employed by the County assigned to the Authority’s transfer station.


QUALITY OF SERVICE ON PERSONNEL/PERFORMANCE EVALUATION


‘The Authority shall maintain the Transfer Station open for performance of this
Agreement between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding
observed holidays as provided for in the User Agreement executed between the Authority and the
County, If the County wishes to open additional hours, it shall do so at its own manpower
expense, The actual operating hours may be altered, provided both parties agree to changes in


the normal posted hours,


SCOPE OF SERVICE CONTRACTOR OBLIGATIONS


The County shall be responsible for securing necessary certification and approvals from
relevant federal, state and local governmental agencies having jurisdiction over its personnel;
provided however, the Authority shall retain responsibility for obtaining all permits and
approvals relating to the general operation of the Transfer Station, During the term hereof, the
County shall provide the personnel certified by the Virginia Department Of Professional and
Occupational Regulations for the daily operation of the Transfer Station, all in compliance and
certified with applicable laws and regulations. Transfer Station personnel will report directly to


the County Administrator and the Authority’s Director of Waste Services. Job descriptions and


responsibilities will be determined by the Authority and the County Administrator. A copy is on
file at the Authority office located at 135 Highland Drive, Lebanon, VA. The County shall
provide a leachate truck for the purpose of pumping and transporting leachate from the transfer
station to an approved disposal location and County will supply fuel, tags and insurance for this
leachate truck. The Authority agrees to provide uniforms/approved boots for the personnel
assigned to the transfer station and employees shall be required to wear uniforms daily.
‘TERM OF CONTRACT


This Agreement shall be effective as of the 5! day of April, 2022, The initial term of this
Agreement shall be one (1) year commencing on the 5" day of April, 2022. The term of this
Agreement shall extend for additional one-year, upon the same terms and conditions as herein,
unless either party elects to cancel this Agreement by three (3) months written notice to the other
party prior to the end of this term or of any hold over term.


NONDISCRIMINATION


The County shall not discriminate against any person because of race, sex, age, creed,


3


color, religion, natural origin or handicap.


INSURANCE


‘The County or its sub-contractor shall provide and maintain during active operations
hereunder, Workers’ Compensation Insurance which shall meet the requirement of the
Commonwealth of Virginia.


‘The County or its sub-contractor shall provide and maintain during active operations
hereunder Public Liability Insurance, to protect against all claims arising out of the County’s
negligent or willful acts or omissions in the course of its operations that result in bodily injury,
death or property damage.


The County of its sub-contractor shall upon the full execution of this Agreement and
thereafter upon request, furnish Authority evidence that the insurance relative to its said acts or
omissions is in force, provided, however, any certificate of insurance shall in no way alter or
amend such insurance coverage to increase the level or extent expressly set forth herein,


‘The limits of liability of all insurance required herein not expressly set forth hereinabove
shall be as set forth in Exhibit “A”, which is attached hereto and made a part hereof.


DEFAULT


Except as otherwise provided herein, if either party defaults in the performance of any of
the warranties, covenants or conditions contained herein for thirty (30) days after the other party
has given the defaulting party written notice of such default and the party defaulting shall not
have commenced to cure such default within said period and to pursue diligently the completion
thereof, the other party may: (i) terminate this Agreement as of any date at least thirty (30) days
after the last day of the thirty (30) day period; (ii) cure the default at the expense of the


4


defaulting party and (iii) have recourse to any other right or remedy to which it may be entitled
by law or equity, including, but not limited to, the right for all damage or loss suffered as a result
of such default and termination, In the event either party waives default by the other party, such
‘waiver shall not be construed or determined to be a continuing waiver of the same or any
subsequent default, In the event that in the exercise of due diligence during the aforesaid thirty
(30) day period such cure cannot reasonably be effected or completed, such cure period shall be
extended to include such additional time as is reasonably necessary to effect or complete such
cure provided the defaulting party exercises continuous diligent efforts to cure such default
during such extended period,


GENERAL PROVISIONS


Neither party shall assign or transfer, or permit the assignment or transfer of this
Agreement or the rights hereunder without the prior written consent of the other party. The
Authority expressly reserves the power to demand Contractor to provide qualified personnel at
the transfer station. In the event that said employees are not performing to the Authority’s needs
or specifications, the County will immediately cure said deficiency by supplying alternative
qualified personnel, The Contractor will as outlined in this agreement supply at least (3) certified
operators as approved by the Virginia Department of Professional and Occupational Regulation
Board during daily operations.


This Agreement constitutes the entire agreement and understanding between the parties
hereto, and it shall not be considered modified, altered, changed, amended or revoked unless in
writing and signed by the parties hereto,


From and after the date of this Agreement, the County’s performance hereunder may be
suspended and its obligations hereunder excused in the event and during the period that such


5


performance if prevented by a cause or causes beyond the reasonable control of the County. Such
causes may include, by way of example and not limitations, acts of God, acts of war, riot, fire,
explosion, accident, flood or sabotage, lack of adequate fuel, power or raw materials, judicial,
administrative or governmental laws, regulations, requirements, rules, orders or actions;
injunctions or restraining orders; the failure of any governmental body to issue or grant, or the
suspension or revocation or modification of any license, permit or other authorization necessary
for the services envisioned by the Agreement; national defense requirements; labor strike, lockout
or injunction,


If any term, clause or provision of this Agreement or the application thereof to any person
or circumstances shall, to any extent be illegal, invalid or unenforceable under present or future
laws effective during the term hereof, then it is the intention of the parties hereto that the
remainder of this Agreement, or the application of such term, clause or provision to persons or
circumstances other than those to which it is held illegal, invalid or unenforceable, shall not be
affected thereby, and it is also the intention of the parties hereto that in lieu of each term, clause
or provision that is illegal, invalid or unenforceable term, clause or provision as may be possible
to effect the expressed intent of the parties and be legal, valid and enforceable.


This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Virginia and any disputes hereunder shall be resolved by the Circuit Court of
Dickenson County, Virginia,


‘The covenants, terms, conditions and provisions of this Agreement shall extend to and be
binding upon the successors and assigns of the respective parties.


All notices or other communications to be given hereunder shall be in writing and shall be


deemed given when mailed by registered or certified United States mail, addressed to the


6


Cumberland Plateau Regional Waste Management Authority, 135 Highland Driver Suite C


Lebanon, VA 24266, or addressed to Dickenson County, P.O. Box 1098, Clintwood, VA 24228.


IN WITNESS WHEREOF, the parties hereto cause their presence to be signed and sealed


this day of.


2021, written by their respective officers


pursuant to authorizations contained in duly adopted resolutions or ordinances, as the case may


be.


APPROVED AS TO FORM.


CUMBERLAND PLATEAU REGIONAL
WASTE MANAGEMENT AUTHORITY


By:
Chairman of the Authority


COUNTY OF DICKENSON BOARD OF
SUPERVISORS


Chairman of the Dickenson County
Board of Supervisors


By: oo
County Administrator


STATE OF VIRGINIA,
AT LARGE, to-wit:


‘Subscribed and acknowledged to before me by Chairman of Cumberland Plateau
Regional Waste Management Authority this the day of, 2022.


My Commission expires:


My Registration number:


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the Chairman of the Dickenson
County Board of Supervisors this the day of 2022.
My Commission expires:


My Registration number:


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the County Administrator
for Dickenson County, Virginia, this the day of, 2022.


My Commission expires:
My Registration number:
NOTARY PUBLIC


STATE OF VIRGINIA,
AT LARGE, to-


Subscribed and acknowledged to before me by the Deputy County Attorney


for Dickenson County, Virginia, this day of. 2022.


My Commission expires:


My Registration number:


NOTARY PUBLIC


EXHIBIT A


INSURANCE COVERAGE RIDER
COVERAGES Workmen’s LIMITS OF LIABILITY
Compensation Employer’s Statutory


$100,000 per accident $100,000
per employee’s disease $500,000
policy limit on disease


Excess Umbrella Liability $1,000,000 each occurrence


CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY
MANPOWER SERVICE AGREEMENT


‘THIS AGREEMENT made as of this__ day of, 2022, by and
between Cumberland Plateau Regional Waste Management Authority (hereinafter referred to as
the “Authority”) and the County of Russell, Virginia, a political subdivision of the
Commonwealth of Virginia, (hereinafter referred to as “County”).


WHEREAS, the Authority, after causing the construction thereof, has agreed to operate
and manage a transfer station in the County of Russell to ensure the availability of an economical
and environmentally sound method to handle and dispose of solid waste generated in Russell
County; and


WHEREAS, the Authority desires to secure manpower services to operate the
Authority’s transfer station; and


WHEREAS, the County has offered to provide said manpower services; and


WHEREAS, the Authority agrees to retain County for manpower services in order to
efficiently and economically operate the Authority’s transfer station in Russell County; and


WHEREAS, in reliance on this Agreement, the County will employ the certified
personnel necessary to ensure County’s performance hereunder and will provide a leachate
truck for the purpose of pumping and transporting leachate from the transfer station to an
approved disposal location.


NOW, THEREFORE, FOR AND IN CONSIDERATION of the respective covenants
herein contained, the parties have agreed as follows:


REPRESENTATIONS AND CERTIFICATIONS:


Both parties hereto specifically represent and certify that each has (1) reviewed and


understands the terms and conditions as stated herein; (2) that each has the requisite right, power
and authority necessary for the execution hereof; and (3) that any and all requirements imposed
by the Virginia Public Procurement Act have been satisfied.


Both parties hereto, by the execution hereof, expressly and unequivocally agree, that
County shall be considered as an Independent Contractor hereunder and that no liability
resulting from any willful or negligent act or failure to act by County’s employees shall be
attributable to the Authority, The County specifically agrees unless otherwise prohibited by law,
to fully indemnify and protect the Authority from any suit or claim arising out of any breach of
this Agreement by the County. The Authority specifically agrees unless otherwise prohibited by
law, to fully indemnify and protect the County from any suit or claim arising out of any breach
of this Agreement by the Authority.


AUTHORITY AND COUNTY OBLIGATIONS
The Authority agrees to be responsible for costs associated with the operation of the


transfer station except those cleaning and personal hygiene items, wages, taxes, workmen’s


compensation insurance, liability insurance and other fringe benefits paid to, or for the benefit
of, the workers employed by the County assigned to the Authority’s transfer station.


QUALITY OF SERVICE ON PERSONNEL/PERFORMANCE EVALUATION


The Authority shall maintain the Transfer Station open for performance of this


Agreement between the hours of 8:00 a.m, and 4:00 p.m., Monday through Friday, excluding
observed holidays as provided for in the User Agreement executed between the Authority and the
County. If the County wishes to open additional hours, it shall do so at its own manpower
expense. The actual operating hours may be altered, provided both parties agree to changes in


the normal posted hours.


SCOPE OF SERVICE CONTRACTOR OBLIGATIONS


The County shall be responsible for securing necessary certification and approvals from
relevant federal, state and local governmental agencies having jurisdiction over its personnel;
provided however, the Authority shall retain responsibility for obtaining all permits and
approvals relating to the general operation of the Transfer Station. During the term hereof, the
County shall provide the personnel certified by the Virginia Department Of Professional and
Occupational Regulations for the daily operation of the Transfer Station, all in compliance and
certified with applicable laws and regulations. Transfer Station personnel will report directly to


the County Administrator/Director of Solid Waste and the Authority’s Director of Waste


Services, Job descriptions and responsibilities will be determined by the Authority and the
County Administrator. A copy is on file at the Authority office located at 135 Highland Drive,
Lebanon, VA. The County shall provide a leachate truck for the purpose of pumping and
transporting leachate from the transfer station to an approved disposal location and County will
supply fuel, tags and insurance for this leachate truck. The Authority agrees to provide
uniforms/approved boots for the personnel assigned to the transfer station and employees shall be
required to wear uniforms daily.
TERM OF CONTRACT


This Agreement shall be effective as of the 5! day of April, 2022. The initial term of this
Agreement shall be one (1) year commencing on the 5" day of April, 2022. The term of this
Agreement shall extend for additional one-year, upon the same terms and conditions as herein,


unless either party elects to cancel this Agreement by three (3) months written notice to the other


party prior to the end of this term or of any hold over term.


NONDISCRIMINATION
The County shall not discriminate against any person because of race, sex, age, creed,


color, religion, natural origin or handicap.


INSURANCE


‘The County or its sub-contractor shall provide and maintain during active operations
hereunder, Workers’ Compensation Insurance which shall meet the requirement of the
Commonwealth of Virginia,


The County or its sub-contractor shall provide and maintain during active operations
hereunder Public Liability Insurance, to protect against all claims arising out of the County’s
negligent or willful acts or omissions in the course of its operations that result in bodily injury,
death or property damage.


The County of its sub-contractor shall upon the full execution of this Agreement and
thereafter upon request, furnish Authority evidence that the insurance relative to its said acts or
omissions is in force, provided, however, any certificate of insurance shall in no way alter or
amend such insurance coverage to increase the level or extent expressly set forth herein.


The limits of liability of all insurance required herein not expressly set forth hereinabove
shall be as set forth in Exhibit “A”, which is attached hereto and made a part hereof.


DEFAULT


Except as otherwise provided herein, if either party defaults in the performance of any of
the warranties, covenants or conditions contained herein for thirty (30) days after the other party
has given the defaulting party written notice of such default and the party defaulting shall not
have commenced to cure such default within said period and to pursue diligently the completion


4


thereof, the other party may: (i) terminate this Agreement as of any date at least thirty (30) days
after the last day of the thirty (30) day period; (ii) cure the default at the expense of the
defaulting party and (iii) have recourse to any other right or remedy to which it may be entitled
by law or equity, including, but not limited to, the right for all damage or loss suffered as a result
of such default and termination. In the event either party waives default by the other party, such
‘waiver shall not be construed or determined to be a continuing waiver of the same or any
subsequent default, In the event that in the exercise of due diligence during the aforesaid thirty
(30) day period such cure cannot reasonably be effected or completed, such cure period shall be
extended to include such additional time as is reasonably necessary to effect or complete such
cure provided the defaulting party exercises continuous diligent efforts to cure such default
during such extended period.
GENERAL PROVISIONS


Neither party shall assign or transfer, or permit the assignment or transfer of this
Agreement or the rights hereunder without the prior written consent of the other party. The
Authority expressly reserves the power to demand Contractor to provide qualified personnel at
the transfer station. In the event that said employees are not performing to the Authority’s needs
or specifications, the County will immediately cure said deficiency by supplying alternative
qualified personnel. The Contractor will as outlined in this agreement supply at least (3) certified
operators as approved by the Virginia Department of Professional and Occupational Regulation
Board during daily operations.


This Agreement constitutes the entire agreement and understanding between the parties
hereto, and it shall not be considered modified, altered, changed, amended or revoked unless in


writing and signed by the parties hereto,


From and after the date of this Agreement, the County’s performance hereunder may be
suspended and its obligations hereunder excused in the event and during the period that such
performance if prevented by a cause or causes beyond the reasonable control of the County. Such
causes may include, by way of example and not limitations, acts of God, acts of war, riot, fire,
explosion, accident, flood or sabotage, lack of adequate fuel, power or raw materials, judicial,
administrative or governmental laws, regulations, requirements, rules, orders or actions;
injunctions or restraining orders; the failure of any governmental body to issue or grant, or the
suspension or revocation or modification of any license, permit or other authorization necessary
for the services envisioned by the Agreement; national defense requirements; labor strike, lockout
or injunction,


If any term, clause or provision of this Agreement or the application thereof to any person
or circumstances shall, to any extent be illegal, invalid or unenforceable under present or future
laws effective during the term hereof, then it is the intention of the parties hereto that the
remainder of this Agreement, or the application of such term, clause or provision to persons or
circumstances other than those to which it is held illegal, invalid or unenforceable, shall not be
affected thereby, and it is also the intention of the parties hereto that in lieu of each term, clause
or provision that is illegal, invalid or unenforceable term, clause or provision as may be possible
to effect the expressed intent of the parties and be legal, valid and enforceable.


This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Virginia and any disputes hereunder shall be resolved by the Circuit Court of
Russell County, Virginia.


The covenants, terms, conditions and provisions of this Agreement shall extend to and be
binding upon the successors and assigns of the respective parties,


6


All notices or other communications to be given hereunder shall be in writing and shall be
deemed given when mailed by registered or certified United States mail, addressed to the
Cumberland Plateau Regional Waste Management Authority, 135 Highland Drive Suite C,
Lebanon, VA 24266, or addressed to Russell County, 137 Highland Drive, Lebanon, VA 24266.


IN WITNESS WHEREOF, the parties hereto cause their presence to be signed and sealed


this day of. 2022, written by their respective officers


pursuant to authorizations contained in duly adopted resolutions or ordinances, as the case may


be.


CUMBERLAND PLATEAU REGIONAL
‘WASTE MANAGEMENT AUTHORITY


By:
Chairman of the Authority


COUNTY OF RUSSELL BOARD OF
SUPERVISORS


By:


Chairman of the Russell County
Board of Supervisors


By: __ -
County Administrator
APPROVED AS TO FORM


Deputy County Attorney for Russell County


STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by Chairman of Cumberland Plateau
Regional Waste Management Authority this the day of, 2022.
My Commission expires:


My Registration number:_


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wi


Subscribed and acknowledged to before me by the Chairman of the Russell County
Board of Supervisors this the day of, , 2022,


My Commission expire


My Registration numbe


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:


Subscribed and acknowledged to before me by the County Administrator
for Russell County, Virginia, this the day of, 2022.


My Commission expites:


My Registration number:


NOTARY PUBLIC
STATE OF VIRGINIA,
AT LARGE, to-wit:
Subscribed and acknowledged to before me by the Deputy County Attorney


for Russell County, Virginia, this day of, 2022.


My Commission expires:


My Registration number:


NOTARY PUBLIC


EXHIBIT A


INSURANCE COVERAGE RIDER


COVERAGES Workmen’s


Compensation Employer’s Statutory


Liability $100,000 per accident $100,000
per employee’s disease $500,000
policy limit on disease


Excess Umbrella Liability $1,000,000 each occurrence


COMMON! WEALT. 'H of VIRGINIA


DEPARTMENT OF ENVIRONMENTAL QUALITY


Sireet address: (111 East Main Street, Ste. 1400, Richmond, Virginia 23219
‘Ann F ensings Mailing address: P.O. Box 1105, Richmond, Virginia 23218 David K. Payor
Scectry of Natura and Historic Dire
Resourecs
(804) 698-4000


1-800.


2.5482


January 5, 2022
VIA ELECTRONIC MAIL


Mr. Toby F, Edwards


Executive Director


Cumberland Plateau Regional Waste Management Authority
Post Office Box 548


Lebanon, Virginia 24266


RE: Solid Waste Financial Assurance Demonstration, Cumberland Plateau Regional
‘Waste Management Authority Faciliti
Russell County Transfer Station, Permit by Rule (PBR) Number 001
Dickenson County Transfer Station, Permit by Rule (PBR) Number 049
Buchanan County Transfer Station, Permit by Rule (PBR) Number 106


Dear Mr. Edwards:


The Virginia Department of Environmental Quality (the Department) received and
reviewed the November 18, 2021, Certificate of Deposit statement submitted by Cumberland
Plateau Regional Waste Management Authority (the Authority) to demonstrate financial
assurance for the closure costs associated with the above referenced solid waste facilities. This
documentation has been prepared in accordance with the Virginia Financial Assurance
Regulations for Solid Waste Disposal, Transfer, and Treatment Facilities, 9VAC 20-70.


The Authority’s facilities have approved 2021 closure cost estimates totaling $23,935 and
financial assurance for $25,022.46 in the form of a Certificate of Deposit. No further information
or submittals are requested at this tis


The obligation to demonstrate financial assurance is an annual one and the Authority
must update each closure cost estimate and financial assurance mechanism annually for
inflation. The 2022 inflation factor is 1.046 and the Authority’s financial assurance anniversary
date is October 9. *Please note the Authority is also required to increase its 2022 financial
assurance obligation to include additional costs for decontamination of each site and the P.B,
closure certification; these costs were approved by Dan Scott, the Department’s regional permit


writer, on November 30, 2021, and should be submitted to the Department no later than October
9, 2022,


Mr. Toby F. Edwards
Page 2
January 5, 2022


If you have any questions regarding the financial assurance requirements, please contact
me at (804) 659-1533 or via email at [email protected].


Thank you for your time and consideration in this matter,


Sincerely,


Lhgeare  Iaglns


Suzanne D. Taylor
Virginia Department of Environmental Quality


ce: Daniel P. Scott, P.E., via electronic mail
DEQ/WPC Common
DEQ/ECM


Commonwealth of Virginia


VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
IIL E, Main Street, Suite 1400, Richmond, Virginia 23219
P.O. Box 1105, Richmond, Virginia 23218
(800) 592-5482 FAX (804) 698-4178
saww.dea vis


‘Ann Jennings David K. Paylor
‘Scerctary of Natural and Historie Resources| Director
804) 698-4000


December 20, 2021


Mr. Toby Edwards
Executive Director


Cumberland Plateau Regional Waste Management Authority
135 Highland Drive, Suite C


Lebanon, VA 24266


RE: CY¥2020 Recycling Rate Report for Cumberland Plateau Regional Waste
Management Authority


Dear Mr. Edwards:


The Department of Environmental Quality (DEQ) hhas completed its review of Cumberland
Plateau Regional Waste Management Authority’s ‘2020 Recycling Rate Report submitted
pursuant to 9VAC20-130-165 of the Solid Waste Planning and Recycling Regulations.


The above Solid Waste Planning Unit was required to meet or exceed a 15% mandated recycling
rate based upon the requirements established in 9VAC20-130-125.A of the planning regulations.
DEQ accepts your data as submitted, and your regional calculated recycling rate for CY2020 will
be reported as 16.2%


Ifyou have aily questions, please contact me at prina.chudasama(@dea,virginia gov or (804) 659-
1530.


Sincerely,


po


Prina Chudasama
Litter & Recycling Program Coordinator
Office of Financial Responsibility & Waste Programs


Ce: RRR file


Russell County Department of Secal Sewioes “State Budget™
Fiseal Year 2021-2022 Expense Analysis,
Forte Month Enad December 31,2021


Tae iegeed Rene Toate | earee Te eater | Faemed | Pepeme Boag
lccrecom ‘aemion "ERs | apmromrtons | uacaie| —neeced | Expenstres | expenctres | tnchnonte | exgendtuces | expences | Wt ‘ree
foe Serre LOT a name] sermses| aeons] reser | —maeouo| —azenose| —exemre| anrrm[ secassai| eaeran| erence
SSSA nal Coes 000 nooo : - a2 sero) iste] 08a
(.v-s Fonarcae 08 S200) Tezseao| somsaos | ansesan [on [ag] aes wane| _seagne| —Sssourr| wrasse
(iasecualAiptn estes SON SHAD FENIET Tsiaceas0 | a0] = [sasseno | resaese = seu[ ast onas | rasenss| smo
est AaopenAsare (107%) same | apne] sear 95 aos Home| wesc sau] saws] sare | sa
[rary Pasenain ses SRLS Poe = Eaawe| sso) esses | sass] sameat mom| sees] sree (ama| aaa
[se Cie eioe Suncnee Abe 8 Sopioneral Gevbs SSAEa LTE) 8400 eenaco| isons] iossce ss
issu eaves 0% L208) Basen = Geen} wean] esses] amreae] tastes | —arcams | soseal raat [sssaa | seca
Sse Pearson Gunes Prat BAST exerico| — oto : : 800 ‘eae azee0t | Taessao| enon
[s-conr Seven Fu LN) = sa005| Tesi : :
[satan vars Che 05) ‘ono “gonc0| e004 = a0 = foie] —.ceo00
sss ep Ove = = [isse5 = : Trastel = : =
sea Opis Sass PAD SSEENLIE TEE || meee | sas] aes | macs] aeons | aeons |srsen| aemareae|senrasee|iaesarase
[rndepencet ng 80% 6205) 780008 isonco| eno = TEE ro es5[ a8
[shee Cr or ont Fares FEST SLSEUL 12000 = 7220 | 000% = = : 503 [15000
[TSW Duchared Serine @.25% S455 LIES erosaco = iosoo| sat] ——tosesse| exnes [758 fazer] serena | sosoer
sad Prtcive Gorcas FLERE) sen00 : Teraco| issnu| —saeo] seas | aaa aimee | agente] rosea
ss At rie Sarces COVD 70.40890 5 aan] — 0205 : : Tatoos | —nago00
‘ex ony 100 = = 7eo005| mis] sme are 3 5296]
(see Tora Tamme ls amass |e _ acevo Twa oa [pessoas [east Gare rouse [6 erent [s aariece
ferewewr wear pe ET = seas] _ ooo] : I EET z Tae] ——sosnco] posse [sao
scone ew Oe 100% I ma] _200%| [pass | nas ‘oossn| —_wemieos| Goer a
ivaciie TOTAL zosstoole =e rset Po earn [erst [Se zrysraoos osstion[s —sustomo
ora. voce fs eoensnton $ tezz0000 $ sasqro.00 Ss ssaamroe = senseasa § 35016196 [STURITISES) sesnaseas $ 7r72mba7 & 2angsonce


Public Hearing.pdf
Meeting: 2/7/22     6:00 PM
Staff Recommendation:
Suggested Motion:

Interjurisdictional Agreement.pdf
W I T N E S S E T H :
(13) This Agreement may only be modified by a writing approved by the Counties’ respective governing bodies, by vote at a public meeting, evidenced by a certified copy of a written resolution of each County's governing body.
(14) The Counties may not withdraw from this Agreement unless the other Participants unanimously agree, by vote of their respective governing bodies at a public meeting.
COUNTY OF RUSSELL, VIRGINIA
ATTEST:
COUNTY OF TAZEWELL, VIRGINIA
ATTEST:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 2/7/22         6:00 PM
Staff Recommendation:
Suggested Motion:

Retirement VRS 1.pdf
Eligibility:
Plan Option
Application Procedures
Revocability
Rescinding of Program

Reports1.pdf
Meeting: 2/7/22         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

Retirement VRS 2.pdf
Eligibility:
Plan Option
Application Procedures
Revocability
Rescinding of Program

Retirement VRS 2 (attorney revisions).pdf
Eligibility:
Benefits:
Application Procedures
Revocability
Rescinding of Program

Interjurisdictional Agreement.pdf
W I T N E S S E T H :
(13) This Agreement may only be modified by a writing approved by the Counties’ (Russell and Tazewell) respective governing bodies, by vote at a public meeting, evidenced by a certified copy of a written resolution of each County's governing body.
(14) The Counties (Russell and Tazewell) may not withdraw from this Agreement unless the other Participants unanimously agree, by vote of their respective governing bodies at a public meeting.
COUNTY OF RUSSELL, VIRGINIA
ATTEST:
COUNTY OF TAZEWELL, VIRGINIA
ATTEST:

Dante Contract - FINAL1.pdf
AMLER PROGRAM SUBAWARD CONTRACT
Virginia Department of Energy and
Russell County
Contract Number: P091809
II. CERTIFICATIONS:
The SUBRECIPIENT assures and certifies to the VIRGINIA ENERGY that it is, to the best of its knowledge and belief, in compliance, and will continue in compliance, and it will require that its Contractors conform, to the following Acts, as amended:
V. EXCESS COSTS

VII. CONSTRUCTION ASSURANCES
VIII. EXECUTION OF CONTRACT
IX. INTEGRATION AND MODIFICATION
X. TERMINATION OF CONTRACT


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