2021-11-01 18 00-Russell BOS-Regular Meeting-Packet

2021-11-01 18 00-Russell BOS-Regular Meeting-Packet

Document Date: November 1, 2021 Document: 2021-11-01_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors November 1, 2021 Amended 10/29/21

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – November 1, 2021

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL – Clerk of the Board

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PUBLIC HEARING

Jim Baldwin CPPD – Elk Garden Waterline Extension Tiller

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………A-1

a. Unapproved minutes of October 12, 2021

Approval of Expenditures. Consider approval of expenditures presented
for payment………………………………………………………………………………A-2
Committee Appointments for Board Consideration (Tabled).

RC Planning Commission

Andy Smith Four-Year Term November 6, 2021

Agenda Board of Supervisors November 1, 2021

Amended 10/29/21

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - November 1, 2021

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL - Clerk of the Board

INVOCATION PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA

PUBLIC HEARING

Jim Baldwin CPPD - Elk Garden Waterline Extension Tiller

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of October 12, 2021

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration (Tabled).

RC Planning Commi: in

Andy Smith Four-Year Term November 6, 2021

Russell County Page 1

Agenda Board of Supervisors November 1, 2021 Amended 10/29/21

Russell County Page 2

RC Industrial Development Authority (IDA)

Ernie McFaddin (Resigned) Four-Year Term September 7, 2021

Community Policy Management Team

Alice Meade Three-Year Term November 5, 2021 Lori Gates Three-Year Term November 5, 2021

Oak Grove Community Center

Linda Cross Two-Year Term October 7, 2021 Frances Glovier Two-Year Term October 7, 2021 Charlene Johnson Two-Year Term October 7, 2021 Tammy Perry Two-Year Term October 7, 2021 John Perry Two-Year Term October 7, 2021 Nancy Osborne Two-Year Term October 7, 2021

       Peggy Kegley  Two-Year Term  October 7, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………B-1

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

  REPORTS

VDOT Smartscale Program – U.S. Rte. 19 EB Super Elevation Improvements
Project - $4,941,660 Grant………………………………………………………………C-1
Community Development Block Grant Belfast Waterline Extension, Phase II
Project Contract Amendment #1……….………………………………………………C-2
VDOT October 2021 BOS Update Report………………….………………………….C-3

REQUESTS

RC PSA – Nash Ford/Clinch Mountain Road Water Line Extension – 2022

Drinking Water Construction/Financial Assistance…………………………………C-4

Virginia Resource Authority (VRA) – Courthouse Renovation and
Expansion Project VirginiaHELPS Lease Revenue Financing……………………C-5

Agenda Board of Supervisors November 1, 2021 Amended 10/29/21

RC Industrial Development Authority (IDA)

Ernie McFaddin (Resigned) —_ Four-Year Term September 7, 2021

Community Policy Management Team

Alice Meade Three-Year Term November 5, 2021 Lori Gates Three-Year Term November 5, 2021

Qak Grove Community Center

Linda Cross Two-Year Term October 7, 2024 Frances Glovier Two-Year Term October 7, 2021 Charlene Johnson Two-Year Term October 7, 2024 Tammy Perry Two-Year Term October 7, 2021 John Perry Two-Year Term October 7, 2021 Nancy Osborne Two-Year Term October 7, 2024 Peggy Kegley Two-Year Term October 7, 2024

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

VDOT Smartscale Program — U.S. Rte. 19 EB Super Elevation Improvements Project - $4,941,660 Grant… al
Community Development Block Grant Belfast Waterline Extension, Phase II Project Contract Amendment #1.
VDOT October 2021 BOS Update Report…

REQUESTS

RC PSA - Nash Ford/Clinch Mountain Road Water Line Extension — 2022 Drinking Water Construction/Financial Assistance…
Virginia Resource Authority (VRA) - Courthouse Renovation and Expansion Project VirginiaHELPS Lease Revenue Financi

Russell County Page 2

Agenda Board of Supervisors November 1, 2021 Amended 10/29/21

Russell County Page 3

Authorization for Thanksgiving and Christmas Holiday Pay for Part-Time
Employees…………………………………………………………………………………C-6
Authorization for RC BOS Annual Turkey Donation Program……………………C-7

BOARD DISCUSSIONS & REMINDERS

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • RC Conference Center….………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Disposal………………………………………………………………………………O • RC Litter……………………………………………………………………………………P

Agenda Board of Supervisors November 1, 2021 Amended 10/29/21

Authorization for Thanksgiving and Christmas Holiday Pay for Part-Time Employees.
Authorization for RC BOS Annual Turkey Donation Program…

BOARD DISCUSSIONS & REMINDERS. ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA… Castlewood W&S RC Tourism… RC Planning Commission . RC Conference Center. RC Fitness Cente! RC Transportation RC Cannery Reports. RC Building Inspecto RC Disposal RC Litter.

Russell County Page 3

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item

137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

     Meeting: 11/1/21     6:00 PM

Public Hearing

Jim Baldwin CPPD – Elk Garden Waterline Extension Tiller

Staff Recommendation:

Board Discretion.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

Meeting: 11/1/21

Public Hearing

Jim Baldwin CPPD — Elk Garden Waterline Extension Tiller

Staff Recommendation: Board Discretion. Suggested Motion: Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

 Board of Supervisors                       Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

     Meeting: 11/01/21       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

a. Unapproved minutes of September 12, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item A-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/01/21 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: a, Unapproved minutes of September 12, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

October 12, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, October 12, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

Invocation by Caleb Johnson followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Recognition

The Lebanon Pioneer Varsity Baseball team was recognized for being the 2021 VHSL Group 2A Baseball State Champions. The Board also recognized the Lebanon Pioneer Varsity Softball Team for being runner up at the 2021 VHSL Varsity Softball State Tournament.

Presentations

Delegate Will Morefield asked that the Board go into Executive (closed) Session for discussion about an economic development project that includes four counties.

October 12, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, October 12, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia

The Clerk called the meeting to order. Roll Call by the Clerk: Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

Invocation by Caleb Johnson followed by the Pledge of Allegiance to the Flag, APPROVAL OF THE AGENDA

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Recognition

The Lebanon Pioneer Varsity Baseball team was recog State Champions.

The Board also recognized the Lebanon Pioneer Varsity Softball Team for being runner up at the 2021 VHSL Varsity Softball State Tournament.

id for being the 2021 VHSL Group 2A Baseball

Presentations

Delegate Will Morefield asked that the Board go into Executive (closed) Session for discussion about an economic development project that includes four counties.

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter Executive (closed) Session pursuant to 2.2-3711(A), (6), and (8).

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter Executive (closed) Session pursuant to 2.2-3711(A), (6), and (8).

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Information Act and (i) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea - AYE David Eaton — AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian ~ AYE

APPROVAL TO COMMIT $30,000 TO THE CIFA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to commit up to $30,000 to the Cumberland Industrial Facilities Authority for the purpose of hiring an Executive Director for a (1) year contract contingent upon approval from Buchanan, Dickenson, and Tazewell County.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE APPROVE THE SEPTEMBER 07, 2021 MINUTES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve the September 07, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE APPROVE THE SEPTEMBER 21, 2021 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the September 21, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $700,333.89 including withholdings and reoccurring.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

County Attorney Reports & Requests

Katie Patton, County Attorney discussed the county committee/board appointments.

Chairperson Rebecca Dye relinquished the Chair to Tim Lovelace.

APPROVAL TO COMMIT $30,000 TO THE CIFA

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE APPROVE THE SEPTEMBER 07, 2021 MINUTES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve the September 07, 2021 minutes and dispense with the reading thereof.

The vote was: ‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE APPROVE THE SEPTEMBER 21, 2021 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the September 21, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. approve general county invoices in the amount of $700,333.89 including withholdings and reoccurring.

The vote was:

Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

County Attorney Reports & Requests

Katie Patton, County Attorney discussed the county committee/board appointments.

Chairperson Rebecca Dye relinquished the Chair to Tim Lovelace.

APPROVAL TO REVERT THE BYLAWS BACK TO THE ORIGINAL LANGUAGE CONCERING COMMITTEE/BOARD APPOINTMENTS

Motion made by Rebecca Dye, second Carl Rhea and duly approved by the Board of Supervisors to revert the bylaws back to the original language (before July 12, 2021) regarding committee/board appointments.

The vote was: Aye: Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace and Oris Christian Nay: Steve Breeding and David Eaton

The Vice Chairman, Tim Lovelace relinquished the Chair back to Rebecca Dye

Board Appointments

ERNIE MCFADDIN, JACK COMPTON, AND CHARLES COLLINS APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION

Steve Breeding nominated Ernie McFaddin Carl Rhea nominated Jack Compton
Lou Wallace nominated Charles Collins

Ernie McFaddin, Jack Compton, and Charles Collins were appointed to the Planning Commission by acclamation for (4) four-year terms, said terms ending October 12, 2025.

FRANK HORTON, TONY LAMBERT, RON BLANKENSHIP AND JAMES EATON, JR. REAPPOINTED TO THE CUMBERLAND PLATEAU ECONOMIC DEVELOPMENT COMMISSION

Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to reappoint Frank Horton, Tony Lambert, Ron Blankenship and James Eaton, Jr. to the Cumberland Plateau Economic Development Commission for (1) one-year terms, said terms ending October 12, 2022.

The vote was: Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None Abstain: David Eaton

JASON GULLETT AND CATHERINE PRATT REAPPOINTED TO THE DANTE COMMUNITY BOARD

Lou Wallace nominated Jason Gullett and Catherine Pratt

Jason Gullett and Catherine Pratt were reappointed by acclamation to the Dante Community Center Board for two (2) year terms, said terms ending October 12, 2023.

APPROVAL TO REVERT THE BYLAWS BACK TO THE ORIGINAL LANGUAGE CONCERING COMMITTEE/BOARD APPOINTMENTS

The vote was:

‘Aye: Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace and Oris Christian

Nay: Steve Breeding and David Eaton

The Vice Chairman, Tim Lovelace relinquished the Chair back to Rebecca Dye

Board Appointments

ERNIE MCFADDIN, JACK COMPTON, AND CHARLES COLLINS APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION

Steve Breeding nominated Ernie McFaddin Carl Rhea nominated Jack Compton Lou Wallace nominated Charles Collins

Ernie McFaddin, Jack Compton, and Charles Collins were appointed to the Planning Commission by

acclamation for (4) four-year terms, said terms ending October 12, 2025.

FRANK HORTON, TONY LAMBERT, RON BLANKENSHIP AND JAMES EATON, JR. REAPPOINTED TO THE CUMBERLAND PLATEAU ECONOMIC DEVELOPMENT COMMISSION

The vote was: Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

Abstain: David Eaton

JASON GULLETT AND CATHERINE PRATT REAPPOINTED TO THE DANTE COMMUNITY BOARD.

Lou Wallace nominated Jason Gullett and Catherine Pratt

Jason Gullett and Catherine Pratt were reappointed by acclamation to the Dante Community Center Board for two (2) year terms, said terms ending October 12, 2023.

KIM FIFE, BOB BREIMANN AND ANN MONK APPOINTED TO THE RCPL BOARD

Carl Rhea nominated Kim Fife Rebecca Dye nominated Bob Breimann Oris Christian nominated Ann Monk

Kim Fife and Ann Monk were appointed by acclamation to the Russell County Public Library Board for (3) three-year terms, said terms ending October 12, 2024.

Bob Breimann was appointed by acclamation to the Russell County Public Library Board for a (4) four year term, said term ending October 12, 2025.

GARY DOTSON, JOHNNY JESSEE, EUGENE FERGUSON, TONY MAXFIELD, MIKE O’QUINN, BARBARA COX, HENRY STINSON, JR., AND CARL RHEA REAPPOINTED TO THE RC HIGHWAY & SAFETY

COMMISSION

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to reappoint Gary Dotson, Johnny Jessee, Eugene Ferguson, Tony Maxfield, Mike O’Quinn, Barbara Cox, Henry Stinson, and Carl Rhea to the Russell County Highway Safety Commission for (2) two-year terms, said terms ending October 12, 2023. William Watson was appointed as a representative for the Russell County Sheriff’s Department.

The vote was: Aye: Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None Abstain: Carl Rhea

ANGELA FARMER REAPPONTED TO THE CPMT

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to reappoint Angela Farmer to the CPMT for a (3) three-year term, said term ending October 12, 2024.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

KATHRYN EASTON APPOINTED AND GREGORY BROWN REAPPOINTED TO THE SWCC ADVISORY BOARD

Steve Breeding nominated Kathryn Easton Rebecca Dye nominated Jo Ellen Harding Tim Lovelace nominated Gregory Brown

Kathryn Easton - Four votes: Steve Breeding, David Eaton, Carl Rhea and Oris Christian Greg Brown - Four votes: Tim Lovelace, Steve Breeding, David Eaton and Oris Christian Jo Ellen Harding - Three votes: Rebecca Dye, Tim Lovelace, and Lou Wallace

KIM FIFE, BOB BREIMANN AND ANN MONK APPOINTED TO THE RCPL BOARD

Carl Rhea nominated Kim Fife Rebecca Dye nominated Bob Breimann Oris Christian nominated Ann Monk

Kim Fife and Ann Monk were appointed by acclamation to the Russell County Public Library Board for (3) three-year terms, said terms ending October 12, 2024.

Bob Breiman was appointed by acclamation to the Russell County Public Library Board for a (4) four year term, said term ending October 12, 2025.

GARY DOTSON, JOHNNY JESSE, EUGENE FERGUSON, TONY MAXFIELD, MIKE O’QUINN, BARBARA COX, HENRY STINSON, JR., AND CARL RHEA REAPPOINTED TO THE RC HIGHWAY & SAFETY COMMISSION

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to reappoint Gary Dotson, Johnny Jessee, Eugene Ferguson, Tony Maxfield, Mike O’ Quinn, Barbara Cox, Henry Stinson, and Car! Rhea to the Russell County Highway Safety Commission for (2) two-year terms, said terms ending October 12, 2023. William Watson was appointed as a representative for the Russell County Sheriff’s Department.

The vote was: ‘Aye: Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None Abstain: Carl Rhea

ANGELA FARMER REAPPONTED TO THE CPMT

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to reappoint Angela Farmer to the CPMT for a (3) three-year term, said term ending October 12, 2024,

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

KATHRYN EASTON APPOINTED AND GREGORY BROWN REAPPOINTED TO THE SWCC ADVISORY BOARD

Steve Breeding nominated Kathryn Easton Rebecca Dye nominated Jo Ellen Harding Tim Lovelace nominated Gregory Brown

Kathryn Easton appointed and Gregory Brown reappointed to the SWCC Advisory Board for (4) four-year terms, said terms ending October 12, 2025.

HARRY FERGUSON AND DEANNA JACKSON APPOINTED TO THE RUSSELL COUNTY IDA

Steve Breeding nominated Nate Kiser, then withdrew his nomination David Eaton nominated Burke Artrip Carl Rhea nominated Roger Sword Rebecca Dye nominated Harry Ferguson

Harry Ferguson – (4) Four votes: Rebecca Dye, Tim Lovelace, Lou Wallace, and Oris Christian

Roger Sword – (1) vote: Carl Rhea

Burke Artrip – (2) votes: David Eaton and Steve Breeding

Harry Ferguson was appointed to the Russell County IDA for a (4) four-year term, said term ending October 12, 2025.

The Town of Lebanon appointed Deanna Jackson for a (4) four-year term, said term ending October 12, 2025.

APPROVAL TO TABLE THE OAK GROVE COMMUNITY CENTER BOARD APPOINTMENTS

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to table the Oak Grove Community Center appointments.

The vote was: Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

B. J. Keen, Cedar Bluff commented that the Board should consider passing a noise ordinance.

The Chair closed citizens comment period.

County Administrator Reports and Requests

APPROVAL OF A VDOT RESOLUTION CLOSING RTE. 679 FOR A DRAINAGE CULVERT REPLACEMENT

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT Resolution Closing Rte. 679 (Thomas Warner Rd) for Drainage Culvert Replacement – VDOT project 0679-0836P72, N501.

The vote was:

Kathryn Easton appointed and Gregory Brown reappointed to the SWCC Advisory Board for (4) four-year terms, said terms ending October 12, 2025.

HARRY FERGUSON AND DEANNA JACKSON APPOINTED TO THE RUSSELL COUNTY IDA

Steve Breeding nominated Nate Kiser, then withdrew his nomination David Eaton nominated Burke Artrip

Carl Rhea nominated Roger Sword

Rebecca Dye nominated Harry Ferguson

Harry Ferguson — (4) Four votes: Rebecca Dye, Tim Lovelace, Lou Wallace, and Oris Christian

Roger Sword ~ (1) vote: Carl Rhea Burke Artrip — (2) votes: David Eaton and Steve Breeding

Harry Ferguson was appointed to the Russell County IDA for a (4) four-year term, said term ending October 12, 2025.

The Town of Lebanon appointed Deanna Jackson for a (4) four-year term, said term ending October 12, 2025.

APPROVAL TO TABLE THE OAK GROVE COMMUNITY CENTER BOARD APPOINTMENTS

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to. table the Oak Grove Community Center appointments.

The vote was: ‘Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

B. J. Keen, Cedar Bluff commented that the Board should consider passing a noise ordinance.

The Chair closed citizens comment period.

County Administrator Reports and Requests

APPROVAL OF A VDOT RESOLUTION CLOSING RTE. 679 FOR A DRAINAGE CULVERT REPLACEMENT

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. approve a VDOT Resolution Closing Rte. 679 (Thomas Warner Rd) for Drainage Culvert Replacement ~ VDOT project 0679-0836P72, NSO1.

The vote was:

Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VRA RESOLUTION FOR THE COURTHOUSE CAPITAL IMPROVEMENT PROJECT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Virginia Resource Authority Resolution for Proceed Reimbursement in Connection with the Courthouse Capital Improvement Project.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A LETTER OF SUPPORT FOR THE VA COMMUNICATIONS INITIATIVE 2022

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to provide a letter of support for the Cumberland Plateau Planning District Commission for the Virginia Telecommunications Initiative 2022.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF $100,000 C PROP GRANT

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to approve a Cumberland Plateau Planning District Commission C Prop Grant in the amount of $100,000 for the Three Rivers Destination Center.

The vote was: Aye: Oris Christian, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Lou Wallace, and Rebecca Dye Nay: None

APPROVAL OF A $5000 DONATION TO THE VETERANS WALL OF HONOR

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a $5000 donation to the Fallen Warrior Project- Veterans Wall of Honor.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A MOA WITH SPEARHEAD TRAILS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve a MOA between Russell County and Spearhead Trails.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VRA RESOLUTION FOR THE COURTHOUSE CAPITAL IMPROVEMENT PROJECT

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian

Nay: None

APPROVAL OF A LETTER OF SUPPORT FOR THE VA COMMUNICATIONS INITIATIVE 2022

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

‘APPROVAL OF $100,000 C PROP GRANT

The vote was: Aye: Oris Christian, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Lou Wallace, and Rebecca Dye Nay: None

APPROVAL OF A $5000 DONATION TO THE VETERANS WALL OF HONOR

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a $5000 donation to the Fallen Warrior Project- Veterans Wall of Honor.

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A MOA WITH SPEARHEAD TRAILS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve a MOA between Russell County and Spearhead Trails.

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

APPROVAL OF DENNIS G. LONG & SHARON M. LONG PLAT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a plat as presented by the Russell County Planning Commission for Denny G. Long and Sharon M. Long.

The vote was: Aye: David Eaton, Lou Wallace, Steve Breeding, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE RCPL

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve a travel request from the Russell County Public Library.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

Nay: None

APPROVAL OF DENNIS G. LONG & SHARON M. LONG PLAT

The vote was: Aye: David Eaton, Lou Wallace, Steve Breeding, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

‘APPROVAL OF A TRAVEL REQUEST FROM THE RCPL

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve a travel request from the Russell County Public Library.

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn.

The vote was:

‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item A-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 11/01/21      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s October 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s October 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s October 2021 Monthly Expenditures.

ATTACHMENTS:

• October 2021 Monthly Expenditures

Board of Supervisors Action Item A-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/01/21 6:00 PM

Approval of Expenditures

Request approval of the County’s October 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s October 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s October 2021 Monthly Expenditures.

ATTACHMENTS:

October 2021 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 11/01/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

RC Planning Commission

Andy Smith Four-Year Term November 6, 2021

RC Industrial Development Authority (IDA)

Ernie McFaddin (Resigned) Four-Year Term September 7, 2021

Community Policy Management Team

Alice Meade Three-Year Term November 5, 2021 Lori Gates Three-Year Term November 5, 2021

Oak Grove Community Center

Linda Cross Two-Year Term October 7, 2021

Frances Glovier Two-Year Term October 7, 2021 Charlene Johnson Two-Year Term October 7, 2021 Tammy Perry Two-Year Term October 7, 2021 John Perry Two-Year Term October 7, 2021 Nancy Osborne Two-Year Term October 7, 2021

     Peggy Kegley              Two-Year Term  October 7, 2021

Board of Supervisors Action Item

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/01/21 6:00 PM

Board Appointments

RC Planning Com: ion Andy Smith Four-Year Term November 6, 2021

RC Industrial Development Authority (IDA)

Ernie McFaddin (Resigned) Four-Year Term September 7, 2021 Community Policy Management Team

Alice Meade Three-Year Term — November 5, 2021 Lori Gates Three-Year Term — November 5, 2021

Oak Grove Community Center

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board Appointments for 2021

ppalachia Tourism Development Authority Heather Powers (resignation) Two Years ‘September 10, 2022

Health Coalition Board Heather Powers (resignation)

Drill Community Center Michelle Tharp Four Years October 2. 2021

[Oak Grove Community Center

Linda Cross Two Years October 7, 2021 Frances Glovier Two Years October 7, 2021 Rita “Charlene” Johnson Two Years October 7, 2021 [Tammy Perry Two Years October 7, 2021 ohn Perry Two Years October 7, 2021 Nancy Osborne Two Years October 7, 2021 Peggy Kegley Two Years October 7, 2021 [Community Policy Management Team

[Alice Meade Three Years November 5, 2021 Lori Gates Three Years November 5, 2021

Russell County Planning Commission [Andy Smith 6 Four Years November 6, 2021

Appalachian Juvenile Commission Vicki Porter Four Years December 2, 2021

Cumberland Mountain Community Service Board james Mounts Three Years December 31, 2021

David Eaton

Three Years

December 31, 2021

Highway & Safety Commission

Linda Cross

Two Years

December 31, 2021,

People Inc. Development Financial Board

[Alicia McGlothlin

Three Years

December 31, 2021

CUMBERLAND MOUNTAIN COMMUNITY SERVICES

Mental Health, Intellectual Disability, and Substance Abuse Services Mary F. Cole, LCSW, Executive Director

October 15, 2021

Lonzo Lester, Jr. Russell County Administrator P.O, Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

This letter is written to inform you that Mr. James Mounts’ appointment to our Board of Directors will expire December 31, 2021. Mr. Mounts is eligible for reappointment for a second term.

‘The term to be filled is a three-year appointment commencing on January 1, 2022 and ending on December 31, 2024. The Board will have approximately six (6) meetings per year. Most meetings are held on Tuesdays at noon with lunch provided,

Please contact me as soon as the Board of Supervisors has made the appointment.

If I may be of further assistance, please do not hesitate to contact me.

Sincerely, Mary aa LCSW Executive Director

MFC/fkb

P.O, Box 810 Cedar Bluff, VA 24609 « Tel: (276) 964-6702 * Fax: (276) 964-0292 » TDD 1-800-347-4939

CUMBERLAND MOUNTAIN COMMUNITY SERVICES

Mental Health, Intellectual Disability, and Substance Abuse Services Mary F. Cole, LCSW, Executive Director

October 15, 2021

Lonzo Lester, Jr. Russell County Administrator P.O, Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

This letter is written to inform you that Mr. David Eaton’s appointment to our Board of Directors, which was to finish the unexpired term of Mr. Steve Givens, will expire December 31, 2021, Mr. Eaton is eligible for reappointment and this would be his first term.

The term to be filled is a three-year appointment commencing on January 1, 2022 and ending on December 31, 2024. The Board will have approximately six (6) meetings per year. Most meetings are held on Tuesdays at noon with lunch provided.

Please contact me as soon as the Board of Supervisors has made the appointment.

If | may be of further assistance, please do not hesitate to contact me.

Sincerely,

Way $l

Mary F. C6fe, LCSW Wye?

Executive Director \w ase

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MEC/fkb 1 yell ee ae ee of th centt yW ge

P.O. Box 810 Cedar Bluff, VA 24609 = Tel: (276) 964-6702 + Fax: (276) 964-0292 « TDD 1-800-347-4939

COUNTY OFRUSSELL, VIRGINIA L printeom… 1. OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION ae

Currently Serving On:

name: Wz Sep Tol Zz Me.

(Last) First) (Middletnitiat) (Me.,Mrs., Miss, Rank)

woweavoness: __ 2B4/ pMayifsr/ Kole! ale LUE WA 2i699 _LLE WL! mb |. zen

(Email Addcess)

revepHonenumpers: LK 97/3576 276 97 3576 NY

(Home) (Business) (FAX)

proressionvocation: UKE papt Daphetaey’ of TRA pacbi ty! / Mae + Exyired

BOARDS/COMMISSIONS ON WHICH YOU WISH TO seeve,_Zaleheil Lewlyanart Aitboerh/

(List no more than 3 — in order of preference:) Wink Sra)

Abie Breve Mhecih/ omer mrerests: tobe Arby ibles, Agtovhie Cases Lhuich_yutth

One Modkde Mintel epucation: AS, plant Lb tin) Lip schol, JIS cbgpee Sovhuest Vl Lamy

Clee, bts deez tollat th damsel Abe, 28 byte Alid time, US hay

JOB EXPERIENCE: VYUI7 Zeidler Gg Abie St ba LEM CA CH od b Hho bei is. civic or service orcaNization Exeenience: 2% ow Lot/ Bulebic Lode jy Lesvell,

Lebo, ¢ Ceacal castes. Lhe tid Live splays, hth, yolh milo

‘ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? No

irves,pLeasename: — AZ

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? NES

vwves,rtsasename: Kese/ Lop! Mel Lotd / Za] Zowtmte tah

ARE YOU A REGISTERED VOTER? Ves. DISTRICT NUMBER: G

Loretta Vance

From: Sei To:

Subject:

[email protected]

Monday, July 12, 2021 9:57 AM

[email protected]; [email protected] Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Donnie E Christian

Email Address [email protected] Address PO Box 1917

City Lebanon

State VA

Zip Code 24266

Phone Number 276-254-0128

Fax Number Field not completed.

Board/Committee on Which Planning Commission

You Wish to Serve Cumberland Plateau Economic Development Tourism Other Interests Serving the citizens of our region especially Russell Co with

Good infrastructure, Great jobs & Wonderful Recreational opportunities

Education BS - Mining Engineering Completed majority of course work for dual BS in Civil Engineering

Job Experience 35+ years of Engineered Planning & Design for Land

Development & Infrastructure. Approx. 20 years with local Consulting Engineering firms and approx. 15 years with State Regulatory Agencies. Designed Subdivisions for Commercial & Residential Development - Prepared Plats.

Civic or Service ~4 years - VDOT Technical Advisor to RC Planning Organization Experience Commission

20+ years - Board of Director - RCPSA

‘1+ years - Industrial Development Authority

Board of Supervisors Action Item C-1 – C-7 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                      Meeting: 11/01/21             6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for November 2021:

  COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

VDOT Smartscale Program – U.S. Rte. 19 EB Super Elevation Improvements
Project - $4,941,660 Grant………………………………………………………………C-1
Community Development Block Grant Belfast Waterline Extension, Phase II

Project Contract Amendment #1……….………………………………………………C-2

VDOT October 2021 BOS Update Report………………….………………………….C-3

REQUESTS

RC PSA – Nash Ford/Clinch Mountain Road Water Line Extension – 2022

Drinking Water Construction/Financial Assistance…………………………………C-4

Virginia Resource Authority (VRA) – Courthouse Renovation and
Expansion Project VirginiaHELPS Lease Revenue Financing……………………C-5

Authorization for Thanksgiving and Christmas Holiday Pay for Part-Time

     Employees………………………………………………………………………………...C-6

Authorization for RC BOS Annual Turkey Donation Program……………………C-7

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item C-1 - C-7

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 11/01/21 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for November 2021: COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

VDOT Smartscale Program — U.S. Rte. 19 EB Super Elevation Improvements CoA

Project - $4,941,660 Grant…

Community Development Block Grant Belfast Waterline Extension, Phase II Project Contract Amendment #1.
VDOT October 2021 BOS Update Report.

REQUESTS

4, RC PSA - Nash Ford/Clinch Mountain Road Water Line Extension — 2022 Drinking Water Construction/Financial Assistance.

Virginia Resource Authority (VRA) — Courthouse Renovation and Expansion Project VirginiaHELPS Lease Revenue Financing.
Authorization for Thanksgiving and Christmas Holiday Pay for Part-Time Employees…
Authorization for RC BOS Annual Turkey Donation Program.

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

PROJECT SCORECARD US 19 EB Super Elevation Improvements Project Id: 6936

The proposed project increases the super elevation of the eastbound direction of US 19 approximately 1,900 feet west of SR 80 to meet VDOT’s minimum standards. The south side of the roadway will be kept constant while the north side will be lowered to achieve the required super elevation through the horizontal curve. Roadway improvements will occur in the median for a length of approximately 1,600’ and will include a 6’ paved shoulder with rumble strips.

2.0 #245 OF 397 STATEWIDE

SMART SCALE SCORE #13 OF 34 DISTRICTWIDE

SMART SCALE Requested Funds $4,941,660

Total Project Cost $4,941,660

Project Benefit 1.0

Project Benefit / Total Cost 2.0

Submitting Entity: Russell County

Preliminary Engineering: Not Started

Right of Way: Not Started

Construction: Not Started

Eligible Fund Program: DGP

Evacuation Route: No

VTRANS Need: Safety (non-CoSS)

SMART SCALE Area Type D

Factor Congestion Mitigation Safety Accessibility Economic Development Environment Land Use

Measure

In cr

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P er

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F at

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In ju

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In cr

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ev el

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Im pr

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A ir

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0.0 0.0 17.8 1,681.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 12.4

Measure Value persons person hrs. EPDO EPDO / 100M VMT

jobs per resident

adjusted users

adj sq. ft. daily tons adj. buffer time index

adjusted points

impacted acres

access * pop/emp density.h

access * pop/emp
density change.

Normalized Measure Value (0-100)

0.0 0.0 2.8 4.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0

Measure Weight (% of Factor)

50% 50% 70% 30% 60% 20% 20% 60% 20% 20% 100% *

N/A N/A

Factor Value 0.0 3.4 0.0 0.0 0.0

Factor Weight (% of Project Score)

10% 30% 15% 35% 10% 5

(max point reduction)

N/A

Weighted Factor Value 0.0 1.0 0.0 0.0 0.0 0.0

Project Benefit 1.0

SMART SCALE Cost $4,941,660

SMART SCALE Score (Project Benefit per $10M SMART SCALE Cost)

2.0

*The second environment measure subtracts up to 5 points from the project benefit score. Because it is subtracted after combining all weighted factors, it has no measure weight and the 10% factor weight is not applied to it.

BRISTOL01-20Revised: 02/18/2021

\vDoT

SCALE PROJECT SCORECARD US 19 EB Super Elevation Improvements Project Id: 6936

SMART SCALE Requested Funds $4,941,660 2.0 #245 OF 397 STATEWIDE ‘Tota Project Cost | SMART SCALE Project Benefit 10 score | #13 OF 34 DISTRICTWIDE Project Beet otal Cost aa ‘Submitting Entity: Russell County Preliminary Engineering: _ Not Started Right of Way: Not Started Construction: Not Started Eligible Fund Program: DGP. Evacuation Route: No \VTRANS Need: Safety (non-CoSS) SMART SCALE Area Type D Congestion a Factor Mitigation Safety Accessibility Environment Land Use ili a8 H 5 $3 | 42 lé z z ele 22 zg. | £2) £3 falg |e lae| alas | a & | ee] 23] 3s Messe Be) é |e] 2] 2 lee | ge B | aa | 8s | fe sil] ¢ e2| 2 | = | £88] <3 2 | 22/58] 54 2- | 3.| 25] 25 | 2 | 88s fe 3 =| 5 | 85 85] 2 | 22] 32] 8 | 8a2| 88 s¢ | 22 | 22 | 23 22 | 28 | g2| gz | 2 | sé| 22 £3 | a5 | a oo | 00 | 7e [rss] oo | oo | oo oo | 2a Measure Value pein |owsonne | er00 | ono, | mgm | ener | at pee) | | Peel en San | ie | Mae | wens’ |S’ | sty | fre Nomalzes Mesure Nomatzad oo | oo | ze | «7 | oo | oo | oo oo | 10 oasure Woight Mesaure Weg sox | son | rox | son | oon | 20% | 20% roo |, | wa | na Facer Value 00 3a 00 00 Facior Weight 5 reser Weoley 10% 20% 19% 10% |iratzan | NA Weighted Fecorvane | __00 to ao oo | 00 Projet Benefit 10 SMART SCALE Cost $4,947,660, SMART SCALE Score {Prt ert per So 20 Site seats Son)

“The second environment measure subtracts up to 5 points from the project benefit score. Because itis sublracted after combining all ‘weighted factors, it has no measure weight and the 10% factor weight is not applied to it

Revised: 02/18/2021 01-20 BRISTOL

SMART y Office of «PORTAL > @Qim MODAL -PRPT-. NDOT

s Investment

Organization: Russell County Project ID: 6936

Created: 06/18/2020 @ 11:51AM by Lonzo Lester Last Updated: 12/09/2020 @ 11:40AM by Blake AilorSubmitted: 08/17/2020 @ 1:16PM by Lonzo Lester

General

Point of Contact Information

Project Point of Contact Name Project Point of Contact Email Project Point of Contact Phone Lonzo Lester [email protected] (276) 880-4396

Project Information

Project Title Principal Improvement

US 19 EB Super Elevation Improvements Highway

Project Short Description

The proposed project increases the super elevation of the eastbound direction of US 19 approximately 1,900 feet west of SR 80 to meet VDOT’s minimum standards. The south side of the roadway will be kept constant while the north side will be lowered to achieve the required super elevation through the horizontal curve. Roadway improvements will occur in the median for a length of approximately 1,600" and will include a 6’ paved shoulder with rumble strips,

Does this project include any improvements to non-VDOT Application Program VDOT District maintained roadways? Requested Bristol No District Grant

Location

VTRANS Mid-Term Needs Site \VTRANS Needs Categories Requested:

Safety (non-CoSS)

Areas Served

Based on project area the geographic information below will populate.

Districts Served MPOsServed PDCs Served Jurisdictions Served

Bristol + Cumberland Plateau + Russell County

Need Justifications

Highway Improvements Project Features Description (type, quantity, location)

‘Shoulder Improvement(s) A6’ paved inside shoulder with rumble strips will be included in the eastbound direction of U.S. Route 19 for approximately 1,600’.

Roadway The super elevation of the eastbound direction of U.S. Route 19 will be increased for a length of 1,600 Reconstruction/Realignment feet.

Bicycle and Pedestrian Improvements

Project Features Description (type, quantity, location)

Bus Transit Improvements.

Project Features Description (type, quantity, location)

Rail Transit Improvements (Streetcar, Light Rail, Heavy Rail, Commuter Rail)

Project Features Description (type, quantity, location)

Intercity Passenger Rail

Project Features

Freight Rail

Project Features

Description (type, quantity, location)

Travel Demand Management (TDM) Improvement(s)

Project Features

Right-of-Way and Utilities Project Features

Right-of- Way/Easements acquisition required

Factors

Description (type, quantity, location)

Temporary construction easements will be needed at six (6) driveways along U.S. Route 19.

Accessibility

Accessil

Response Supporting Information

1- Project includes transit system improvements or reduces delay on a roadway with scheduled peak service of one No transit vehicle per hour.

2 Project includes improvements to an existing or proposed park and ride lot (e. entrance/exit, technology (payment, traveler information).

new lot, more spaces, NIA

Answers selected in Features tab indicate that this question is not required for this application

3- Project includes improvements to existing or new HOV/HOT lanes or ramps to HOV/HOT. No

4- Project includes construction or replacement of bike facilities. For bicycle projects, off-road or on-road buffered or NA clearly delineated facilities are required

Answers selected in Features tab indicate that this question is not required for this application

Project includes construction or replacement of pedestrian facilities. For pedestrian projects, sidewalks, NIA pedestrian signals, marked crosswalks, refuge islands, and other treatments are required (as appropriate).

Answers selected in Features tab indicate that this question is not required for this application

6- Project provides real-time traveler information or wayfinding specifically for intermodal connections (access to No transit station or park and ride lot).

T- Provides traveler information or is directly linked to an existing TMC networW/ITS architecture. No

Environment Environment Response 41- Project includes improvements to rail transit or passenger rail facilities? N/A

Answers selected in Features tab indicate that this question is not required for this application

2+ Project includes construction or replacement of bike facilities. For bicycle projects, off-road or on-road buffered or NIA clearly delineated facilities are required (.¢. Bike Lane or Shared Use Path).

Answers selected in Features tab indicate that this question is not required for this application

3- Project includes construction or replacement of pedestrian facilities. For pedestrian projects, sidewalks, NA pedestrian signals, marked crosswalks, refuge islands, and other treatments are required (as appropriate).

‘Answers selected in Features tab indicate that this question is not required for this application

4- Project includes improvements to an existing or proposed park-and-ride lot (e.g., new lot, more spaces, NIA entrance/exit, technology (payment, traveler information).

Answers selected in Features tab indicate that this question is not required for this application

Supporting Information

5: Project includes bus facility improvements or reduces delay on a roadway with scheduled peak service of one No transit vehicle per hour.

6- Project include special accommodations for hybrid or electric vehicles, or space or infrastructure for electric. No vehicle parking/charging), 7- Project includes energy efficient infrastructure or fleets, including: hybrid or electric buses, electronic/open road No

tolling, alternative energy infrastructure (e.g., roadside solar panels).

8- Project includes improvements to freight rail network or intermodal (truck to rail) fac

s/portsiterminals No

Delivery/Funding

Project Delivery Information

Project Planning Status Rural Long Range Plans

Other Regional Plan

‘Transportation Element of Local Comprehensive Plan

Phase Estimate and Schedule

Phase Milestone Status

PE (Survey, Environmental, Design) Not Started

Base Cost Estimate (in 2020 _Risks/Contingency/Unknowns _ Start Date dollars) 10% 2025-09-15 $679,870.00

Phase Estimate + Contingency + Inflation $893,016

Phase Milestone

RW (Right of Way and Easement Acquisition, Utility Relocation) Status

Not Started

Base Cost Estimate (in 2020 __Risks/Contingency/Unknowns _Start Date

dollars) 10% 2028-10-20 $66,000.00

Phase Estimate + Conti + Inflati ‘ontingency * Inflation Phase Milestone

94,728 s CN (Construction, Oversight, Contingencies) Status Not Started Base Cost Estimate (in 2020 _Risks/Contingency Start Date End Date dollars) 18% 2029-10-09 2030-08-22 $2,033,060.00

CEI

20%

Phase Estimate + Contingency + CEI + Inflation $3,953,915

Total Cost Estimate $4,941,660

Project Funding Sources

SYIP Allocations

Provide Existing Project VDOT UPC(s) or DRPT Project Number(s), if applicable Project UPC Type UPC Description UPC/DRPT/ID

Total SYIP $0

Other Committed Funds

Provide Information on Other Committed funds Other Funds Committed to Project Description of Fund Type

Total Other Committed Funds $0

Project Financial Information

Total SYIP Allocations $0

Total Other Committed Funds $0

VDOT / DRPT ($)

Amount

Project Financial Information

Total SMART SCALE Requested Funds $4,941,660 Total Project Funding $4,941,660 Total Cost Estimate $4,941,660

Economic Development Sites

Is this transportation project referenced in local Comprehensive Plan, local Economic Development Strategy or Regional Economic Development Strategy?

Yes

Economic Development Sites

Scores

Measure Value

Value Normalized

Measure (0-100) Weight

Measure (% of Factor)

Measure

00 0.0 50%

Increase in Peak Period Person Throughput

0.0 50%

persons | person hrs.

Reduction in Peak Period Delay

18 EPDO 29 70%

Reduction in Fatal and Injury Crashes

47 30%

19816

Reduction in Fat: Rate

and Injury Cr.

JePDort00M| Jobs per 60%

0.0

reeident

00 0.0 20%

Jobs poe resident

Increase in Access to Jobs for Disadvantaged Populations

9 0.0 20%

adjusted

Increase in Access to Multimodal Travel Choices.

00 0.0 60%

a. 50.2 weighted factors, it has no measure weight and the 10% factor weight is not applied to it.

‘Square Feet of Commercial and Industrial Development Supported

The second environment measure subtracts up to 5 points from the project benefit score.

00 2 daily tons 0.0 20%

Tons of Goods Impacted

oo 0.0

20%

Improvement to Travel Time Reliability

time index | pois

0.0 100%

Potential to Improve Air Quality

points

124

1.0

Other Factor Values Scaled by Potential Acreage Impacted

onstgh

Future Transportation-Effi Land Use

Because itis subtracted after combining all

opie ‘ersity change

Increase Transportation-Efficient Land Use

Project Typology Category D

Located in

Factor Value

0.0

Factor Weight

(%h of Project Score)

10%

30%

15%

35%

10%

(wax point reduction)

NIA

Weighted Factor Value

0.0

1.0

0.0

Project Benefit

1.0

SMART SCALE Cost

$4,941,660

SMART SCALE Score (Project Benefit per $10m SMART ‘SCALE Cost)

2.0

The second environment measure subtracts up to 5 points from the project benefit score. Because it is subtracted after combining all

weighted factors, it has no measure weight and the 10% factor weight is not applied to it.

Supporting Documents

Filter By: Description/File Name:

Deseription/File Name…

Attachment Type:

Reset Filters

im Description

i) US 19 EB Super Elevation Improvements

OC _ Pre-Application Modification Approval

OC _ Resolution of Support

a US 19 Cost Estimate

Cs CPPD Comp Plan

a Other Regional Plan

Attachment Type

Project Sketch

Other

Governing Body Resolution of ‘Support Detailed Cost Estimate

Local/Regional Economic Development Strategy

Other Resolution of Support

Other

File Name

131 - US19 EB Super Elevation Improvement.pdf

Pre-Application Modification Approval.pdf

US 19 EB Super Elevation Resolution. pdf

US 19 Superelevation Russell Co

PCES.xisx

Rural Long Range Transportation Plan Final Doc.pdf

Russell County US 19 EB Super Elevation Improvements (1).pdf

CEDS (1).paf

o Description

OC —_US 19 Scope Construction Estimate

a) US 19 Right-of-Way Estimate

O RC Comp Plan

oO \VTRANs Modification Concurrence

a Estimate Concurrence

Download Selected Attachments

State’s Understanding

Attachment Type

Detailed Cost Estimate

Local Comprehensive Plan

Other

Local Comprehensive Plan

Applicant Concurrence with Change

State’s Understanding of Project Scope

File Name

19 Superelevation Russell Co Estimate (1)xisx

US19EBSuperElevIMP(RW) (1).pdf

RC Planning Commission - County Comp Plan Revised.pdf

\VTRANs Modification Concurrence.pdf Comprehensive Development Plan

Russell County, Virginia December 17 2019.pdr

Estimate Modification Concurrence.pdf

Download All Attachments

Increase the superelevation of eastbound US 19 approximately 4,600 feet west of Route 80 by lowering the north side. 2, Modify the median for approximately 1,600 feet to accommodate 6-foot wide paved shoulder with rumble strips.

Review and Approval

Reviewer Agreed On Disagreed On District Validator 10/7/2020 @ 3:49PM

Applicant 10/16/2020 @ 11:31AM

This field is intended as a summary of the State’s understanding of the applicant’s intention and scope of their submitted project. It is the responsibility of the State to generate it in coordination with the appropriate staff from the Virginia Department of Transportation District of origin for the application, and the responsibility of the applicant to reach concurrence with the State.

Filter By: Comments

Blake Ailor | VDOT [email protected] 08/26/2020 @ 10:04AM

Relevant To: Supporting Documents

The Local Comprehensive Plan attachment is not valid as this is only the Planning Commission minutes of approval. The approved Comprehensive Plan listing this project specifically needs to be submitted to your SMART SCALE point of contact.

Replies to This Alert

Lonzo Lester | Russell County [email protected] 09/09/2020 @ 10:23AM

I concur

Lonzo Lester | Russell County [email protected] 10/16/2020 @ 11:35AM

I concur.

Blake Ailor | VDOT [email protected] 10/26/2020 @ 3:16PM

Alert has been resolved.

Blake Ailor | VDOT [email protected] 08/26/2020 @ 10:04AM Relevant To: Location

‘concurs POST INTAKE,

concur

‘There was a problem in your application: Location

Comment: Roads and Highways layer has roadways selected on US 58 at Sundown Drive that need to be removed. The roads and highways selected is only for the US 19 project.

Reply to Alert

Replies to This Concurrence Alert

Lonzo Lester | Russell County [email protected] 10/16/2020 @ 11:34AM

I concur

Blake Ailor | VDOT [email protected] 08/04/2020 @ 10:47AM

Relevant To: State’s Understanding

|tem 4 - Please change to the following: Increase the super elevation of eastbound US 19 approximately 1,600 feet west of Route 80 by lowering the north side.

Item 2 - Please change to the following: Modify the median for approximately 1,600 feet to accommodate six-foot wide paved shoulder with rumble strips.

Item 3 - Remove this item as it is now covered in Item 2.

Acknowledged By: Lonzo Lester on 08/08/2020 @ 5:33PM

Validation

Previous Validations

Is this application ready to be evaluated?

| e

Does the project meet eligibility requirements? Yes

Does the project meet readiness requirements? Yes

Validation is complete and the information provided in the application is reasonable and accurate? Yes

Is this application ready to be evaluated? (Does this application meet the Urban Development Areas VTRANS need?) Yes

Is this application ready to be evaluated? (Does this application meet the Safety VTRANS need?) Yes - Soreen-In

Justification/Comments This project meets a VTRANS need for safety, non-CoSS. U.S. Route 19 NB and SB meet the safety improvement need. By increasing the super elevation to meet VDOT’s minimum standards, the safety along U.S. Route 19 will be improved.

  October 26, 2021

The Honorable Rebecca Dye, Chair

Russell County Board of Supervisors

137 Highland Drive

Lebanon, Virginia 24266

 RE: Community Development Block Grant #19-14-36 

  Belfast Waterline Extension, Phase II Project 

  Contract Amendment #1

Dear Chairperson Dye:

In accordance with Russell County’s request, the Department of Housing and Community Development (DHCD)

is amending the above referenced Community Development Block Grant (CDBG) Contract by allowing the County to

utilize the remaining funding in the grant in total of $295,656.98 to connect Phases II and III of the Belfast Waterline

Extension Project. This will allow the County to extend benefit to an additional LMI household and eliminate the need

for a pump station in Phase III.

It is our expectation that this project will be fully complete by the original contract end date. If the County needs

additional assistance, our team is at the ready to provide support. Please contact me to let us know how we can help you.

Please acknowledge your agreement with this amendment by signing both originals. Return one signed copy

to me. You will also need to upload a copy into “Projects and Reports” in the Centralized Application and

Management System (CAMS) as a contract document. This will then become part of Russell County’s CDBG Contract

documents. The effective date of this amendment is October 26, 2021.

Sincerely,

Amanda Healy

Associate Director

The Honorable Rebecca Dye, Chair Date

c: Lonzo Lester, Russell County

Harvey Hart, Russell County PSA

Debbie Milton, Cumberland Plateau PDC

Rita Baker, Thompson & Litton

Melissa Mason, DHCD

Tonya Thomas, DHCD

Kelly Charapich, DHCD

Joe Blevins, DHCD

Falph S, Northam

A. Bran Ball relay of

Commerce and Trade DEPARTMENT OF HousiNG AND CoMMUNITY DEVELOPMENT

October 26, 2021

The Honorable Rebecea Dye, Chair Russell County Board of Supervisors 137 Highland Drive

Lebanon, Virginia 24266

RE: Community Development Block Grant #19-14-36 Belfast Waterline Extension, Phase II Project

Contract Amendment #1

Dear Chairperson Dye:

In accordance with Russell County’s request, the Department of Housing and Community Development (DHCD) is amending the above referenced Community Development Block Grant (CDBG) Contract by allowing the County to utilize the remaining funding in the grant in total of $295,656.98 to connect Phases II and III of the Belfast Waterline Extension Project. This will allow the County to extend benefit to an additional LMI household and eliminate the need for a pump station in Phase IIL.

It is our expectation that this project will be fully complete by the original contract end date. If the County needs additional assistance, our team is at the ready to provide support. Please contact me to let us know how we can help you.

Please acknowledge your agreement with this amendment by signing both originals. Return one signed copy to me. You will also need to upload a copy into “Projects and Reports” in the Centralized Application and Management System (CAMS) as a contract document. This will then become part of Russell County’s CDBG Contract. documents. The effective date of this amendment is October 26, 2021.

Sincerely,

puritihln > ‘Amanda Healy // Associate Director

The Honorable Rebecca Dye, Chair Date

——_Lonzo Lester, Russell County Harvey Hart, Russell County PSA Debbie Milton, Cumberland Plateau PDC Rita Baker, Thompson & Litton Melissa Mason, DHCD Tonya Thomas, DHCD Kelly Charapich, DHCD Joe Blevins, DHCD

‘Main Sweet Gore +600 East Main Sree, Suite 300+ Richmond, Vigiia 23218 « Phone (80) 371-7000 Fax (804) 371-7090 + Virginia Rela 7-1-1

Russell County BOS VDOT Update November 1, 2021

Board Action Requests

No Board action is requested this month.

Maintenance Activities – Completed / Underway

Maintenance crews are actively involved in a variety of activities. Some hand patching continues as work load and weather conditions allow. Patching activities, while continuing, are anticipated to conclude in the next few weeks.

Pavement repair has been completed at the Route 65 / Alternate Route 58 intersection in Castlewood to remove rutting / rough pavement on the west bound approaches to the traffic signal at the intersection.

The 3rd round of mowing has been completed on 4-lane primaries and continues on 2-lane primary
routes. Limited additional mowing on secondary routes is planned over the next few weeks.

Pavement Repairs have been completed on Route 615 (Back Valley)

A pipe replacement has been completed on Route 686 (Bearwallow Road).

Shoulder repairs have been completed on Route 19 (Huffman Hill).

Maintenance Activities - Planned

A dip on Route 19 bypass (north bound lanes) is planned to be paved / repaired prior to the end of the paving season.

A drain pipe on Rt 632 pipe will be replaced. The replacement is anticipated to be completed in October.

A drain pipe on Rt 80 is scheduled for replacement this fall.

Patching of bridge approaches on Route 624 in Wysor Valley is planned to be completed in conjunction with bridge repairs.

Non – VDOT Projects

Pure Salmon Project

VDOT has received revised plans for the project. The plans are yet to be approved. The remaining comments are all related to right-of-way and slope easements.

Russell County BOS VDOT Update November 1, 2021

Board Action Requests

No Board action is requested this month.

Maintenance Activities - Completed / Underway

The 3 round of mowing has been completed on 4-lane primaries and continues on 2-lane primary routes. Limited additional mowing on secondary routes is planned over the next few weeks

Pavement Repairs have been completed on Route 615 (Back Valley) Apipe replacement has been completed on Route 686 (Bearwallow Road). Shoulder repairs have been completed on Route 19 (Huffman Hill)

Maintenance Activiti

s - Planned

A dip on Route 19 bypass (north bound lanes) is planned to be paved / repaired prior to the end of the paving season.

A drain pipe on Rt 632 pipe will be replaced. The replacement is anticipated to be completed in October.

A drain pipe on Rt 80 is scheduled for replacement this fall. Patching of bridge approaches on Route 624 in Wysor Valley is planned to be completed in conjunction with bridge repairs.

Non — VDOT Projects

Pure Salmon Project

VDOT has received revised plans for the project. The plans are yet to be approved. The remaining comments are all related to right-of-way and slope easements.

Three Rivers Destination Center

The residency is coordinating with the County Administrator and AEP for the relocation of overhead utilities on the property while accommodating VDOT’s advance signal warning beacons.

The residency understands plans are moving forward for the welcome center along Alternate Route 58 and look forward to reviewing plans for the project.

Rural Rustic / 6 Year Plan Projects

Tumbez Hollow Rural Rustic (Drainage)

The final environmental clearance for the project has been received. Pending weather, the pipes under Willow Springs Drive will be installed later in early November and minimal additional work related to drainage will be completed near the route 613 intersection. Additional work will be completed in 2022 as the remaining funds for the project from the 6 year plan become available.

Thomas Warner Rural Rustic Project

Work up to the point of placing the stone base for asphalt is complete. The base stone and asphalt will be placed in 2022.

Construction Projects

The bridge replacement on Route 663 (Rocky Fork Road) for which the Board approved closure of the route in June is underway and is to be completed in December. The contractor has not been on site recently. The construction division has indicated to the residency this is due to the fact the contractor has basically finished work necessary to set the bridge beams. The bridge beams are scheduled to be delivered in November.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

Three Rivers Destination Center

The residency is coordinating with the County Administrator and AEP for the relocation of overhead utilities on the property while accommodating VDOT’s advance signal warning beacons.

The residency understands plans are moving forward for the welcome center along Alternate Route 58 and look forward to reviewing plans for the project.

Rural Rustic / 6 Year Plan Projects

Tumbez Hollow Rural Rustic (Drainage’

completed in 2022 as the remaining funds for the project from the 6 year plan become available.

Thomas Warner Rural Rustic Project

Work up to the point of placing the stone base for asphalt is complete. The base stone and asphalt will be placed in 2022.

Construction Projects

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

COMMONWEALTH of VIRGINIA

Department of Health (M. Norman Oliver, MD, MA POBox 2448 TTY 7-1-10R ‘tote Health Commissioner AICHMONO, VA 23218 1-800.828-1120

October 13, 2021

Subject: Russell County

Water — Russell County Public Service Authority Nash Ford/Clinch Mountain Road Water Line Extension WSL-012-22

Mr. Harvey Hart, Acting Director Russell County Public Service Authority P.O. Box 3219,

Lebanon, Virginia 24266

Re: 2022 Drinking Water Construction/Financial Assistance DWSRF Initial Offer — Revised

Dear Mr. Hart:

The Virginia Department of Health (VDH) has completed a preliminary review of your application for drinking water construction funds. The determination of the funding package is shown below; however, this determination and your inclusion in VDH’s Intended Use Plan is contingent on the availability of federal and state funding as well as the conditions below.

Based on the information provided, VDH determined the total funding package for your project is estimated to be $1,589,550. The funding package consists of $1,112,685 as principal forgiveness (grant) and $476,865 as a loan with your choice of terms either 20 years or 30 years (or the design life of the project, whichever is less). The interest rate on the 20 year loan will be set equal to 1% below the 20-year AA municipal bond tate at the time of loan closing. Recently, the AA bond rate has varied between 2.25% to 3.50%. The interest rate on the 30 year loan has been established at 2.0%. Both interest rate options are eligible for our Expedited Closing Program. This option will subtract 0.2% from the interest rate, not to drop below 1.0%. To qualify for the Expedited Closing Program VDH requires your loan closing be completed within 12 months of our award letter. If this funding offer is accepted, then you will receive an award letter after this. If you will participate in this special program, please indicate your plans for complying in your response letter. In this response letter, please also include whether you prefer the 20 or 30 year loan term option (not to exceed the design life of the project).

VDH recommends all waterworks maintain updated Waterworks Business Operation Plans, Asset Management Plans, and/or Capital Improvement Plans. In your response letter, please notify us of the status of your plans.

VDHE eee

www.vdh.virgi

Mr. Harvey Hart, Acting Director October 13, 2021 Page 2

The Financial and Construction Assistance Program (FCAP) requires a recently updated Asset

Management Plan (AMP) to receive funding. VDH may be able to make funds available for this plan if

it was not included in the original budget. For questions on the AMP, please contact Mr. Matt Beyer at

(540) 463-0406 or [email protected].

This offer requires a commitment to evaluate revenues and adjust rates as necessary to ensure revenue growth that factors in increases (c.g. operational costs, inflation, etc.), other costs (e.g. asset/equipment replacements, technology upgrades, capital improvements, etc.), and takes into account other potential revenue reductions (e.g. future regulations, reductions from water conservation, etc.). VDH urges waterworks owners establish and fund a capital reserve fund that adequately supports capital improvements and asset replacements.

Furthermore, VDH recommends waterworks owners implement a revenue growth model that includes automatic annual rate adjustments that exceed inflation. VDH recommends waterworks self-evaluate their financial position using the attached Building Financial. Sustainability/Financial Health Indicators to ensure they are able to provide for financial sustainability. You should begin to prepare your latest audited financial statement to avoid any delays in credit review and loan closing.

Currently, the federal Drinking Water State Revolving Fund (DWSRF) appropriation and final requirements have not yet finalized, However, all recipients should expect complying with the American Iron and Steel, Davis Bacon Prevailing Wage, and other provisions will be required.

The funding package and loan closing are conditioned on and are subject to change based on (but not limited to) the following:

(1) The availability of federal and state match funds to support the DWSRF Program,

(2) New restrictions/conditions that the EPA or VDH may require in the use of the SRF funds or for participation in the Program,

(3) __ The purpose, benefit, or scope of the project changes from the Preliminary Engineering Report (PER) or the DWSRF Application; or the VDH-ODW Field Office does not concur with the project purpose, benefit, or scope,

(4) Owner complying with the DWSRF Program requirements, and owner’s progress to a timely closing according to a pre-negotiated schedule, or delays/changes in project readiness to proceed,

(5) Owner’s history of activities with the ODW/DWSRF Program (i.e. late or non-payments or non- compliance),

(6) Owner obtaining user agreements from future water users in the project area, (if applicable)

(1) The financial estimates provided in your loan application changing,

(8) Owner’s ability to secure the loan, ail loan offers will require a credit report acceptable to VDH, rates increases may be required to secure the loan,

(9) Owner soliciting other lenders for parity on this new debt,

(10) Owner being debarred or suspended from applying for state or federal funds,

(11) Waterworks maintaining compliance with the Virginia Waterworks Regulations and other applicable state/federal laws, regulations, policies, and procedures, and

Mr. Harvey Hart, Acting Director October 13, 2021 Page 3

(12) EPA mandates that all program assistance recipients demonstrate full technical, managerial, and financial capacity in order to receive funds. VDH has placed special requirements on this offer in order to ensure capacity requirements are met.

‘An acceptance of this funding offer reflects a commitment on your part to these requirements. VDH reserves the right to by-pass any project that has not executed financial agreements within 12 months from the date of VDH’s original award letter.

Please notify me in writing as soon as possible but no later than October 29, 2021 at the address above of your acceptance of I funding package offer or any concerns and additional factors that should be considered. Failure to notify me can be deemed as your withdrawal from this program. Please use the above referenced project number and name on all correspondence. If necessary I can be contacted at (804) 864-7201 or at Kelly. [email protected].

Sincerely,

LW, Uarc|

Kelly Ward, Director Division of Construction Assistance, Planning & Policy

ce: Barry Matthews, CPG, Division Director ~ Training, Capacity Development and Outreach Keith Komnegay, P-E., FCAP Project Team Leader, Lexington Field Office Cumberland Plateau Planning District Commission Karen E. Shelton, MD, Acting District Director, Cumberland Plateau District Brian Blankenship, P-E., ODW Field Director, Abingdon Field Office

VDH/OFFICE OF DRINKING WATER FINANCIAL AND CONSTRUCTION ASSISTANCE PROGRAMS (FCAP)

Having adequate financial capacity and an acceptable credit review is a Program requirement for revolving fund loan projects. Listed below are some financial indicators that may be evaluated during a review by VDH or by the Virginia Resources Authority (VRA). Reviews are not limited to the factors listed below and may include other factors.

Revenue Pledge Factors: (User fees pledged for loan repayment)

Debt Service Coverage Ratio: Net Revenue (revenue ~ O&M) available for debt service divided by applicable debt service. Evaluated using the first two fiscal years after project completion.

Days Cash on Hand: Amount of total available unrestricted liquid reserves divided by daily operating expenditure requirements.

Poor Less than 60 days
Adequate From 60 to 120 days © Strong Greater than 120 days

Operating Ratio: Total operating income plus operating reserves divided by total operating costs (not including debt)

Strong Greater than 3.0 Small systems (3.0), Medium and large (2.0)

General Obligation Factors:’ (Locality pledges its full faith and credit, backed by taxing power)

State Aid (if applicable): Available state aid divided by applicable debt service.

Poor Less than 1.0x
Adequate From 1.0x to 1.5x © Strong Greater than 1.5x

Debt Service vs. Expenditures: Debt service compared to the total operating budget,

Unassigned Fund Balance: Unassigned fund balance vs. total revenue.

Poor Less than 5%
Evaluate the debt, revenues, and expenses of the entire entity and not just the waterworks enterprise fund
Adequate From 5% to 10%
Strong Greater than 10%

Debt Payout Ratio: Measurement of how much debt is paid off in ten years.

Strong Greater than 60%

Total Debt vs. Total Valuation:

«= Poor Greater than 6%

Affordability Index Target: Annual residential bill divided by Annual Median Household Income (MHI).

1% for average gallons per month* © 2% for 5,000 gallons per month

Use the rate structure (in-town, if applicable) for residential customers and apply it to the average monthly residential water usage to derive the average monthly user rate for evaluation under the DWSRF- Program. The average monthly residential water usage is to be based on residential water meter data. Waterworks are expected to meet or exceed the target rate criteria at the time of project completion.

Other consideration: Experience has shown that fairly structured utility rates that implement gradual rate increases annually have been the most acceptable to the ratepayers and most effective in keeping revenue at pace with costs.

\VDH recommends waterworks implement a revenue growth model that factors in increases (e.g. operational Costs, inflation, etc.), other costs (e.g. asset/equipment replacements, technology upgrades, capital improvements, etc.), and takes into account other potential revenue reductions (e.g. future regulations, reductions from water conservation, etc.)

\VDH recommends waterworks establish and fund a capital reserve fund that adequately supports capital improvements and asset replacements.

\VDH reserves the right to require an implementation schedule acceptable to VDH for those waterworks that may need additional time for implementation of significant rate increases.

Stephanie L. Hamlett Executive Director

Via Email

October 19, 2021

Mr. Lonzo Lester County Administrator County of Russell, Virginia 137 Highland Drive Lebanon, Virginia 24266

Re: Russell County – Courthouse Renovation and Expansion Project VirginiaHELPS Lease Revenue Financing

Dear Mr. Lester:

Virginia Resources Authority (“VRA”) is in receipt of your email dated October 15, 2021, requesting that VRA pursue a direct bank placement financing (the “Lease Financing”) through the VirginiaHELPS Program for the above referenced courthouse facility project on behalf of Russell County (“Russell” or the “County”). VRA has completed the credit analysis related to the County’s Lease Financing request, and pursuant to a letter dated June 11, 2021, VRA has offered to assist the County with the Lease Financing through the VirginiaHELPS Program. VRA will work with its financial advisor to issue a bank request for proposals (“RFP”) on behalf of the County that details the funding amount and requested amortization. The RFP will be distributed to a wide selection of local, regional, and national commercial banks for review and consideration. Once the RFP is distributed, it is anticipated that bank respondents will be given three weeks to provide a proposal for the Lease Financing. Please note that the RFP process does not guarantee a funding offer that matches every request of the County as it relates to term, security, amortization, and other conditions / covenants. At the end of the RFP response period, VRA and its financial advisor and bond counsel would review the bank proposals to determine which option(s) may provide the lowest cost of funds and most loan flexibility for the County. Once the County has reviewed the results of the RFP proposals, the County would have the option to accept the proposal deemed most beneficial to Russell or reject all of the proposals. If the County opts to move forward with one of the bank proposals, it is anticipated that the closing of the Lease Financing will need to occur within 45 days of the bid.

Discussions with the County have indicated that $15,839,568 plus costs of issuance is the requested funding amount for a term of up to 30 years and an interest only period of up to 36 months. This letter confirms the County’s authorization to have VRA, in the interest of time, engage VRA’s financial advisor and bond counsel and commence comprehensive legal, business, and other due diligence and documentation relating to the proposed Lease Financing, and thereby begin to incur financial advisory and legal fees and expenses (the “VRA Costs”). Accordingly, it is understood and agreed that the County will be responsible for all reasonable and documented out-of-pocket fees and expenses (including, but not limited to, all reasonable and documented VRA Costs) incurred by VRA in connection with this letter and the proposed Lease Financing. If the Lease Financing does not close for any reason (including if the County decides not to pursue the Lease Financing or reject all of the bank bids obtained in connection with the RFP) by January 31, 2022, Russell will on that date be required to pay all of the VRA Costs, but not to exceed $35,000. VRA and the County will enter into a new fee agreement with the County for the period after January 31, 2022, if the County still wishes to proceed with the Lease Financing. If the Lease Financing does proceed to closing, the County agrees to pay all incurred VRA Costs, which are not anticipated to exceed $150,000, plus any closing costs / fees of the selected bank proposer.

Based on preliminary internal discussions and feedback from the County, VRA plans to pursue a financing calendar, which would potentially provide for the Lease Financing closing during the week of December

VIRGINIA Stephanie L. Hamlett REsouRC Executive Direct

AUTHORITY

Via Email October 19, 2021

Mr. Lonzo Lester

County Administrator County of Russell, Virginia 137 Highland Drive Lebanon, Virginia 24266,

Re: Russell County ~ Courthouse Renovation and Expansion Project VirginiaHELPS Lease Revenue Financing

Dear Mr. Lester:

Virginia Resources Authority (°VRA") is in receipt of your email dated October 15,2021, requesting that VRA pursue a direct bank placement financing (the “Lease Financing”) through the VirginiaHELPS Program for the above referenced courthouse facility project on behalf of Russell County (“Russell” or the “County”). VRA. has completed the credit analysis related to the County’s Lease Financing request, and pursuant to a letter dated June 11, 2021, VRA has offered to assist the County with the Lease Financing through the VirginiaHELPS Program. VRA. will work with its financial advisor to issue a bank request for proposals (“RFP”) on behalf of the County that details, the funding amount and requested amortization. The RFP will be distributed to a wide selection of local, regional, and national commercial banks for review and consideration. Once the REP is distributed, it is anticipated that bank respondents will be given three weeks to provide a proposal for the Lease Financing. Please note that the RFP process does not guarantee a funding offer that matches every request of the County as it relates to term, security, ‘amortization, and other conditions / covenants, At the end of the RFP response period, VRA and its financial advisor and bond counsel would review the bank proposals to determine which option(s) may provide the lowest cost of funds and most loan flexibility for the County. Once the County has reviewed the results of the RFP proposals, the County would have the option to accept the proposal deemed most beneficial to Russell or reject all of the proposals. If the County opts to move forward with one of the bank proposals, it is anticipated that the closing of the Lease Financing will need to occur within 45 days of the bid.

Discussions with the County have indicated that $15,839,568 plus costs of issuance is the requested funding amount for a term of up to 30 years and an interest only period of up to 36 months. This letter confirms the County’s authorization to have VRA, in the interest of time, engage VRA’s financial advisor and bond counsel and commence comprehensive legal, business, and other due diligence and documentation relating to the proposed Lease Financing, and thereby begin to incur financial advisory and legal fees and expenses (the"“VRA Costs”). Accordingly, it is understood and agreed that the County will be responsible for all reasonable and documented out-of-pocket fees and expenses (including, but not limited to, all reasonable and documented VRA Costs) incurred by VRA in connection with this letter and the proposed Lease Financing. If the Lease Financing does not close for any reason (including if the County decides not to pursue the Lease Financing or reject all of the bank bids obtained in connection with the RFP) by January 31, 2022, Russell will on that date be required to pay all of the VRA Costs, but not to exceed $35,000. VRA and the County will enter into a new fee agreement with the County for the period after January 31, 2022, if the County still wishes to proceed with the Lease Financing. If the Lease Financing does proceed to closing, the County agrees to pay all incurred VRA Costs, which are not anticipated to exceed $150,000, plus any closing costs / fees of the selected bank proposer.

Mr. Lonzo Lester Page 2

13, 2021; however, this schedule is contingent on a number of factors, including the provisions of the commercial bank proposals received pursuant to the RFP.

Notwithstanding the foregoing, regardless of whether the proposed Lease Financing closes, the County shall, to the extent permitted by law, indemnify and hold VRA and the directors, officers, employees, and representatives of VRA (each, an “Indemnified Person”), harmless from and against all claims, expenses (including, but not limited to, attorneys’ fees), damages, and liabilities of any kind (each, a “Claim”) which may be incurred by, or asserted against, any such person in connection with, or arising out of, this letter, the proposed Lease Financing, any other related financing, documentation, disputes or any related investigation, litigation, or proceeding; provided that no Indemnified Person shall be entitled to indemnity hereunder in respect of any Claim to the extent that the same is found by a final, non-appealable judgment of a court of competent jurisdiction to have resulted directly from the gross negligence or willful misconduct of such Indemnified Person (or its affiliates or the principals, directors, officers, employees, representatives, agents and third party advisors of such Indemnified Person). Under no circumstances shall any party hereto be liable for any punitive, exemplary, consequential or indirect damages, which may be alleged to result in connection with this letter or the proposed Lease Financing.

This letter may be executed in counterparts and this letter and all matters relating in any way to the proposed Lease Financing (including, without limitation, all prior discussions, representations and understandings) shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia. This letter supersedes any and all discussions, representations and understandings (whether written, verbal or implied) between VRA and the County with respect to the proposed Lease Financing, and may not be contradicted by evidence of any actual or alleged prior, contemporaneous or subsequent understandings, representations or other actions of the parties (whether written, verbal or implied), other than a writing signed by the parties which expressly modifies or supersedes this letter.

We look forward to continuing to work with the County towards the possibility of completing the Lease Financing. Please return a signed copy of this letter to me at your earliest convenience so that VRA may continue to pursue the proposed Lease Financing on behalf of the County.

Sincerely,

VIRGINIA RESOURCES AUTHORITY

By:__________________________________________
Stephanie L. Hamlett, Executive Director

AGREED TO AND ACCEPTED this ___ day of October 2021:

COUNTY OF RUSSELL, VIRGINIA

By: _____________________________ Name: Lonzo Lester Title: County Administrator

Mr. Lonzo Lester Page 2

13, 2021; however, this schedule is contingent on a number of factors, including the provisions of the commercial bank proposals received pursuant to the REP.

Notwithstanding the foregoing, regardless of whether the proposed Lease Financing closes, the County shall, to the extent permitted by law, indemnify and hold VRA and the directors, officers, employees, and representatives of VRA (each, an "Indemnified Person”), harmless from and against all claims, expenses (including, but not limited to, attomeys’ fees), damages, and liabilities of any kind (each, a “Claim”) which may be incurred by, or asserted against, any such person in connection with, or arising out of, this letter, the proposed Lease Financing, any other related financing, documentation, disputes or any related investigation, litigation, or proceeding; provided that no Indemnified Person shall be entitled to indemnity hereunder in respect of any Claim to the extent that the same is found by a final, non-appealable judgment of a court of competent jurisdiction to have resulted directly from the gross negligence or willful misconduct of such Indemnified Person (or its affiliates or the principals, directors, icers, employees, representatives, agents and third party advisors of such Indemnified Person). Under no circumstances shall any party hereto be liable for any punitive, exemplary, consequential or indirect damages, which may be alleged to result in connection with this letter or the proposed Lease Financing,

This letter may be executed in counterparts and this letter and all matters relating in any way to the proposed Lease Financing (including, without limitation, all prior discussions, representations and understandings) shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, This letter supersedes any and all discussions, representations and understandings (whether written, verbal or implied) between VRA and the County with respect to the proposed Lease Financing, and may not be contradicted by evidence of any actual or alleged prior, contemporaneous or subsequent understandings, representations or other actions of the parties (whether written, verbal or implied), other than a writing signed by the parties which expressly modifies or supersedes this letter.

Sincerely,

VIRGINIA RESOURCES AUTHORITY

Stephanie L. Hamlett, Executive Director

AGREED TO AND ACCEPTED this __ day of October 2021

COUNTY OF RUSSELL, VIRGINIA

By:

Lonzo Lester County Administrator

Member NYSE | FINRA | SIPC Page 1

DRAFT of October 25, 2021 VIA EMAIL

Introduction In our capacity as Financial Advisor to the Virginia Resources Authority (“VRA” or the “Authority”), Davenport & Company LLC (“Davenport”) is issuing this Request for Proposals (the “RFP”) on behalf of VRA to solicit proposals for a direct bank loan evidenced by a Tax-Exempt Bond (the “2021 Bond”), in an estimated principal amount of $16,000,000*.

The proceeds of the 2021 Bond will be used through VRA’s VAHELPS program to finance various capital projects to be leased under a financing lease to Russell County, VA. Through this program, VRA serves as the conduit issuer, with the enhanced security feature of State Aid Intercept in the event the County fails to make its payments on its financing lease.
The County’s financing lease payments to VRA will be due 90 days in advance of payments on the 2021 Bond. The capital projects to be financed include, but are not limited to, an approximately 38,000 square foot addition to the County’s existing courthouse, and all related costs of issuance (the “Project”).

We request that you consider submitting proposals for three funding options, as shown below:

Est. Principal Amortization & Proposal Matrix*:

Option 1 | 20 Years Option 2 | 25 Years Option 3 | 30 Years Maturity Tax-Exempt Tax-Exempt Tax-Exempt

Date 2021 Bond 2021 Bond 2021 Bond

12/1/2022 -$ 12/1/2023 - 12/1/2024 - 12/1/2025 700,000 12/1/2026 725,000 12/1/2027 750,000 12/1/2028 780,000 12/1/2029 805,000 12/1/2030 835,000 12/1/2031 865,000 12/1/2032 895,000 12/1/2033 930,000 12/1/2034 960,000 12/1/2035 995,000 12/1/2036 1,030,000 12/1/2037 1,065,000 12/1/2038 1,105,000 12/1/2039 1,145,000 12/1/2040 1,185,000 12/1/2041 1,230,000 12/1/2042 900,000 12/1/2043 935,000 12/1/2044 975,000 12/1/2045 1,010,000 12/1/2046 1,050,000 12/1/2047 810,000
12/1/2048 840,000
12/1/2049 875,000
12/1/2050 915,000
12/1/2051 950,000 -$ -$
- -
- -
475,000 335,000
495,000 350,000
515,000 365,000
535,000 380,000
555,000 395,000
575,000 410,000
595,000 425,000
620,000 445,000
645,000 460,000
670,000 480,000
695,000 500,000
720,000 520,000
750,000 545,000
775,000 565,000
805,000 590,000
835,000 610,000
870,000 635,000
665,000
690,000
720,000
745,000
780,000

Totals 16,000,000$ 16,000,000$ 16,000,000$
Avg. Life (Years)* 12.80 15.95 19.32

*Preliminary, subject to change.

DAVENPORT

DRAFT of October 25, 2021. VIAEMAIL

Introduction

In our capacity as Financial Advisor to the Virginia Resources Authority (“VRA” or the “Authority”), Davenport & Company LUC (“Davenport’) is issuing this Request for Proposals (the “RFP”) on behalf of VRA to solicit proposals for a direct bank loan evidenced by a Tax-Exempt Bond (the “2021 Bond”), in an estimated principal amount of $16,000,000".

‘The proceeds of the 2021 Bond will be used through VRA’s VAHELPS program to finance various capital projects to be leased under a financing lease to Russell County, VA. Through this program, VRA serves as the conduit issuer, with the ‘enhanced security feature of State Aid Intercept in the event the County fails to make its payments on its financing lease. ‘The County’s financing lease payments to VRA will be due 90 days in advance of payments on the 2021 Bond. The capital projects to be financed include, but are not limited to, an approximately 38,000 square foot addition to the County’s existing courthouse, and all related costs of issuance (the “Project”.

‘We request that you consider submitting proposals for three funding options, as shown belo\

Est. Principal Amortization & Proposal Matrix:

Option 1 Option 2 | 25 ¥ Maturity Tex Tax-Exempt Date 12/1/2022 12/3/2028 12/1/2024 12/4/2025 700,000 475,000 335,000 12/1/2026 725,000 “495,000 "350,000 12/4/2027 750,000 515,000 365,000 12/1/2028 780,000 535,000 "380,000 12/4/2028 "805,000 ‘555,000 395,000 42/1/2030 "835,000 575,000 440,000 12/4/2031 "865,000 "595,000 25,000 42/1/2032 '895,000 620,000 ‘445,000 12/4/2033 ‘930,000 (645,000 "460,000 42/1/2034 ‘960,000 670,000 “480,000 12/4/2035 ‘995,000 (695,000 500,000 42/1/2036 1,030,000 720,000 ‘520,000 12/4/2037 2,065,000 750,000 545,000 42/1/2038 1,105,000 775,000 ‘565,000 12/4/2038 1,145,000 "805,000 590,000 42/1/2040 1,185,000 "835,000 610,000 12/4/2041 4,230,000 ‘870,000 {635,000 42/1/2082 ‘900,000 ‘665,000 42/1/2083 ‘935,000 {690,000 12/1/2044 ‘975,000 720,000 42/1/2085 7,010,000 745,000 42/1/2086 1,050,000 780,000 42/1/2087 810,000 12/1/2048 ‘840,000 42/1/2089 875,000 12/1/2050 ‘915,000 12/1/2051 ‘950,000 Totals $16,000,000 $16,000,000 $16,000,000 ‘Avg Life (Years)* 1280 15.95 19.32

Member NYSE | FINRA | SIPC Page 1

Member NYSE | FINRA | SIPC Page 2

Financial Information The County’s Annual Financial Reports and Budgets can be found on the County’s website at the following link:
https://www.russellcountyva.us/154/Budget-Finance

No formal disclosure material will be prepared, although proposers should feel free to direct any questions to Davenport. Your response to the RFP would be greatly appreciated.

Key Assumptions

The following key assumptions are to be utilized in preparing your proposal:

Issuer: Virginia Resources Authority

Security: The 2021 Bond will be issued through VRA. Under this structure, VRA will issue a revenue bond secured by an assignment to the Lender of its interest in a Financing Lease between VRA and the County pursuant to which the County will agree to make lease payments that meet the debt service requirements of the 2021 Bond.

The County’s undertaking to pay the lease payments under the Financing Lease will be subject to and contingent upon annual appropriation by the Board of Supervisors of the County and an expression of the Board’s moral obligation to pay such debt service.

Additionally, the payments under the Financing Lease will be collateralized by a security interest in the County’s Courthouse which has an insured value of $_________ with improvements to be made approximating $_________ (for an estimated total value of $___________).

The County’s undertaking will NOT constitute a pledge of the full faith and credit of the Commonwealth or any of its political subdivisions, including the County and VRA.

State Aid Intercept: The 2021 Bond will be additionally secured by VRA’s ability to enact State Aid Intercept, as authorized under the Code of Virginia Section 62.1-216.1. Under this statute, VRA is authorized by law to take any and all action to cause the interception of the state aid provided to local governments that fail to make a payment on their local obligation when due. Russell County’s local bond payments to VRA will be due 90 days in advance of VRA’s payment to the 2021 Bondholder, which will provide ample time to enforce this remedy if necessary. VRA has never had to use this remedy.

For reference, in FY 2020, Russell County received $42,154,242 of revenue from the Commonwealth (source: Virginia Auditor of Public Accounts 2020 Comparative Report of Local Government).

Ratings: None applied for on this financing. The County does not currently carry a credit rating.

Drawdown: All proceeds drawn at Closing and deposited with the Virginia State Non-Arbitrage Program (“VASNAP”).

Direct Bank Loan: Proposals are requested for a direct bank loan, each evidenced by a 2021 Bond, by a single financial institution or a syndicate of financial institutions represented by one lead institution with which VRA, the County and their consultants will deal with exclusively on all aspects of the financing. The successful proposer(s) will be expected to provide a letter in form satisfactory to VRA and Bond Counsel regarding the qualifications of the lender and stating that the loan is being made for its own account, with the present intent to hold the loan to maturity and with no intention of sale or distribution. No formal

DAVENPORT

Financial Information

‘The County’s Annual Financial Reports and Budgets can be found on the County’s website at the following link https://www.russelleountyva.us/154/Budget Finance

No formal disclosure material will be prepared, although proposers should feel free to direct any questions to Davenport. Your response to the RFP would be greatly appreciated.

Key Assumptions

‘The following key assumptions are to be utilized in preparing your proposal:

Issuer:

Security:

State Aid Intercept:

Ratings:

Drawdown:

Direct Bank Loan:

Virginia Resources Authority

The 2021 Bond will be issued through VRA. Under this structure, VRA will issue @ revenue bond secured by an assignment to the Lender of its interest in a Financing Lease between VRA and the County pursuant to which the County will agree to make lease payments that meet the debt service requirements of the 2021 Bond.

‘Additionally, the payments under the Financing Lease will be collateralized by a security

interest in the County’s Courthouse which has an insured value of $. with improvements to be made approximating $. (for an estimated total value of 8 .

The County’s undertaking will NOT constitute a pledge of the full faith and credit of the ‘Commonwealth or any of its political subdivisions, including the County and VRA.

The 2021 Bond will be additionally secured by VRA’s ability to enact State Aid Intercept, as authorized under the Code of Virginia Section 62.1-216.1. Under this statute, VRA is authorized by law to take any and all action to cause the interception of the state aid provided to local governments that fail to make a payment on their local obligation when due. Russell County’s local bond payments to VRA will be due 90 days in advance of \VRA’s payment to the 2021 Bondholder, which will provide ample time to enforce this remedy if necessary. VRA has never had to use this remedy.

Commonwealth (source: Virginia Auditor of Public Accounts 2020 Comparative Report of Local Government).

None applied for on this financing. The County does not currently carry a credit rating.

All proceeds drawn at Closing and deposited with the Virginia State Non-Arbitrage Program (“VASNAP").

Proposals are requested for a direct bank loan, each evidenced by a 2021 Bond, by a single financial institution or a syndicate of financial institutions represented by one lead institution with which VRA, the County and their consultants will deal with exclusively on all aspects of the financing. The successful proposer(s) will be expected to provide a letter in form satisfactory to VRA and Bond Counsel regarding the qualifications of the lender and stating that the loan is being made for its own account, with the present intent to hold the loan to maturity and with no intention of sale or distribution. No formal

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offering document will be prepared, although proposers should feel free to direct any questions about the County or its finances to the undersigned.

Interest Payments: Semi-annually on June 1 and December 1, commencing June 1, 2022.

Interest Rate(s): To the extent possible, please provide fixed Tax-Exempt (Non-Bank Qualified) interest rate quotes through Final Maturity.

If the quoted rate(s) will not be in effect through Final Maturity, please specify all pertinent details relating to the interest rate reset, including the applicable interest rate index from which the rate reset will be calculated.

As described more fully under the Preliminary Timetable section (later) in this RFP, VRA and the County ask that, to the extent possible, your institution would hold-firm the interest rates provided in your proposal(s) through December 31, 2021 in order to allow time for the appropriate actions and approvals.

Principal Payments: Annually on December 1, commencing December 1, 2025, through final maturity.

Optional Redemption: VRA and the County are looking for maximum flexibility. Please specify the call/prepayment structure that would provide the most flexibility at the lowest cost of funds.

Documents and Opinion(s): McGuireWoods LLP, as Bond Counsel to VRA, will provide the necessary legal documents and reasonably necessary opinion(s).

Lender’s Counsel: If your institution will involve its own legal counsel for purposes of reviewing the legal and financing documents, please provide the name of the firm, the primary contact(s), and a Not-to-Exceed fee for which the County will be responsible. If your institution covers these costs, please clearly indicate this benefit in your submittal.

Ongoing Disclosure: The County will provide annual audited financial statements. Please specify any additional requirements.

Bank Closing Costs: None anticipated. Please specify any exceptions.

Annual/Ongoing Fees: None anticipated. Please specify any exceptions.

Award: The County Board of Supervisors anticipates selecting the winning proposer and taking formal action at its December 6, 2021 meeting. VRA currently has all necessary approvals in hand. VRA and the County reserve the right to reject any or all proposals and to waive any irregularity in any proposal or the process.

Closing: Closing may take place the week of December 13, 2021. The opinion of Bond Counsel will be delivered at Closing.

Additionally, please specify any other terms or conditions that would affect the proposed structure of the new issue. If your institution proposes provisions that are considered customary by the bank, but are not considered customary in tax-exempt municipal financing, please be specific in your proposal. Examples may include, but not limited to the following:

Yield Maintenance

– Adjustments related to changes outside of the County’s control (i.e., Corporate Tax Rate Structure, Capital Reserve Requirements, and/or Regulations such as Basel III).

DAVENPORT

offering document will be prepared, although proposers should feel free to direct any {questions about the County or its finances to the undersigned.

Interest Payments: Semi-annually on June 1 and December 1, commencing June 1, 2022.

Interest Rate(s): To the extent possible, please provide fixed Tax-Exempt (Non-Bank Qualified) interest rate quotes through Final Maturity.

‘As described more fully under the Preliminary Timetable section (later) in this RFP, VRA and the County ask that, to the extent possible, your institution would hold-firm the interest rates provided in your proposal(s) through December 31, 2021 in order to allow time for the appropriate actions and approvals.

Principal Payments: Annually on December 1, commencing December 1, 2025, through final maturity.

Optional Redemption: VRA and the County are looking for maximum flexibility. Please specify the call/prepayment structure that would provide the most flexibility at the lowest cost of funds.

Documents and Opinion(s): McGuireWoods LLP, as Bond Counsel to VRA, will provide the necessary legal documents

and reasonably necessary opinion(s).

Lender’s Counsel: I your institution will involve its own legal counsel for purposes of reviewing the legal and financing documents, please provide the name of the firm, the primary contact(s), and a Not-to-Exceed fee for which the County will be responsible. If your institution covers these costs, please clearly indicate this benefit in your submittal

Ongoing Disclosure: The County will provide annual audited financial statements. Please specify any additional requirements.

Bank Closing Costs: None anticipated. Please specify any exceptions. ‘Annual/Ongoing Fees: None anticipated. Please specify any exceptions. Award: The County Board of Supervisors anticipates selecting the winning proposer and taking

formal action at its DECeMIbeRIGN!2021 meeting. VRA currently has all necessary approvals in hand. VRA and the County reserve the right to reject any or all proposals and to waive any irregularity in any proposal or the process.

Closing: Closing may take place the week of December 13, 2024. The opinion of Bond Counsel will be delivered at Closing.

Yield Maintenance

~ Adjustments related to changes outside of the County’s control (i. Requirements, and/or Regulations such as Basel I!)

. Corporate Tax Rate Structure, Capital Reserve

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Cross Default

– Provisions tying this financing with other General Obligation and/or Lease debt, whether publicly offered or held by banking/financing institutions (held by your institution and/or others).

Acceleration Provisions
Credit Ratings

– Provisions related to having a formal credit rating outstanding, minimum credit rating levels, and/or having this bond rated in the future.

“Most Favored Nation” Provisions

– Inclusion of restrictive covenants in other documents by reference.

Proposals which do not contemplate these additional provisions would be preferred.

Preliminary Timetable:

Date Task

October _____ Davenport to distribute RFP to local, regional, and national banking institutions.

November 17 Proposals due from banks by 11:00am Richmond, Virginia Time.

December 6 County Board Meeting
 County Board considers adopting final resolution(s) and form of financing documents.

By December 17 Planned close on bank financing.

December 31 Rates held firm through this date

We look forward to your response by 11:00am Richmond, Virginia Time on Wednesday, November 17, 2021. Proposals should be emailed to our office as follows:

Ty Wellford Zach Lucanie Peter D’Alema Davenport & Company LLC Davenport & Company LLC Virginia Resources Authority (804) 697-2915 (804) 697-2914 (804) 616-3446 [email protected] [email protected] [email protected]

In the meantime, should you have any further questions or concerns please feel free to contact me at the number above.

Sincerely,

Ty Wellford Senior Vice President

CC: Arthur Anderson, McGuireWoods LLP David Gustin, McGuireWoods LLP Jack Casey, Davenport & Company LLC

DAVENPORT

Cross Default

— Provisions tying this financing with other General Obligation and/or Lease debt, whether publicly offered or held by banking/financing institutions (held by your institution and/or others).

Acceleration Provisions
Credit Ratings

— Provisions related to having a formal credit rating outstanding, minimum credit rating levels, and/or having this bond rated in the future.

“Most Favored Nation” Provisions — Inclusion of restrictive covenants in other documents by reference.

Proposals which do not contemplate these additional provisions would be preferred.

Preliminary Timetable: Date Task October Davenport to distribute RFP to local, regional, and national banking institutions. November 17 Proposals due from banks by 11:00am Richmond, Virginia Time.

December 6 County Board Meeting

"County Board considers adopting final resolution(s) and form of financing documents.

By December 17 _ Planned close on bank financing,

December 34 Rates held firm through this date

We look forward to your response by 11:00am Richmond, should be emailed to our office as follows:

Time on Wednesday, November 17, 2024. Proposals

Ty Wellford Zach Lucanie Peter D’Alema Davenport & Company LLC Davenport & Company LLC Virginia Resources Authority (804) 697-2915 (804) 697-2914 (804) 616-3446

[email protected] [email protected] [email protected]

In the meantime, should you have any further questions or concerns please feel free to contact me at the number above.

Sincerely,

Ay Wh

Ty Wellford Senior Vice President

CC: Arthur Anderson, McGuireWoods LLP David Gustin, McGuireWoods LLP Jack Casey, Davenport & Company LLC

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Municipal Advisor Disclosure

The U.S. Securities and Exchange Commission (the “SEC”) has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting a particular issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC (“Davenport”) has registered as a municipal advisor with the SEC. As a registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal entity, such as a not for profit corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If and when an issuer engages Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence such a financial advisory relationship with a written agreement.

When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other interests. Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though it is required to deal fairly with such persons.

This material was prepared by public finance, or other non-research personnel of Davenport. This material was not produced by a research analyst, although it may refer to a Davenport research analyst or research report. Unless otherwise indicated, these views (if any) are the author’s and may differ from those of the Davenport fixed income or research department or others in the firm. Davenport may perform or seek to perform financial advisory services for the issuers of the securities and instruments mentioned herein.

This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security/instrument or to participate in any trading strategy. Any such offer would be made only after a prospective participant had completed its own independent investigation of the securities, instruments or transactions and received all information it required to make its own investment decision, including, where applicable, a review of any offering circular or memorandum describing such security or instrument.
That information would contain material information not contained herein and to which prospective participants are referred. This material is based on public information as of the specified date, and may be stale thereafter. We have no obligation to tell you when information herein may change. We make no representation or warranty with respect to the completeness of this material. Davenport has no obligation to continue to publish information on the securities/instruments mentioned herein. Recipients are required to comply with any legal or contractual restrictions on their purchase, holding, sale, exercise of rights or performance of obligations under any securities/instruments transaction.

The securities/instruments discussed in this material may not be suitable for all investors or issuers. Recipients should seek independent financial advice prior to making any investment decision based on this material. This material does not provide individually tailored investment advice or offer tax, regulatory, accounting or legal advice. Prior to entering into any proposed transaction, recipients should determine, in consultation with their own investment, legal, tax, regulatory and accounting advisors, the economic risks and merits, as well as the legal, tax, regulatory and accounting characteristics and consequences, of the transaction. You should consider this material as only a single factor in making an investment decision.

The value of and income from investments and the cost of borrowing may vary because of changes in interest rates, foreign exchange rates, default rates, prepayment rates, securities/instruments prices, market indexes, operational or financial conditions or companies or other factors. There may be time limitations on the exercise of options or other rights in securities/instruments transactions. Past performance is not necessarily a guide to future performance and estimates of future performance are based on assumptions that may not be realized. Actual events may differ from those assumed and changes to any assumptions may have a material impact on any projections or estimates. Other events not taken into account may occur and may significantly affect the projections or estimates. Certain assumptions may have been made for modeling purposes or to simplify the presentation and/or calculation of any projections or estimates, and Davenport does not represent that any such assumptions will reflect actual future events. Accordingly, there can be no assurance that estimated returns or projections will be realized or that actual returns or performance results will not materially differ from those estimated herein. This material may not be sold or redistributed without the prior written consent of Davenport.

Version 01.13.14 | ZL | TW

DAVENPORT

PUBLIC FINANCE

Municipal Advisor Disclosure

The U.S. Securities and Exchange Commission (the “SEC") has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting @ particular issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC (“Davenport”) has registered as a municipal advisor with the SEC. As a registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity ‘other than a municipal entity, such as a not for profit corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If and when an issuer engages Davenport to provide financial ‘advisory of consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence such a financial advisory relationship with a written agreement,

When acting as a registered municipal advisor Davenport isa fiduciary required by federal law to actin the best interest of a municipal entity without regard to its own financial or other interests. Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though itis required to deal fairly with such persons.

This material was prepared by public finance, or other non-research personnel of Davenport. This material was not produced by a research analyst, although it may refer to 2 Davenport research analyst or research report. Unless otherwise indicated, these views (if any) are the author’s and may differ from those of the Davenport fixed income or research department or others in the firm. Davenport ‘may perform or seek to perform financial advisory services for the Issuers of the securities and instruments mentioned herein.

This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security/instrument or to participate in any trading strategy. Any such offer would be made only after a prospective participant had completed its own independent investigation of the securities, instruments or transactions and received all information it required to make its own investment decision, including, where applicable, a review of any offering citcular or memorandum describing such security or instrument. That information would contain material information not contained herein and to which prospective participants are referred. This material is based on public information as of the specified date, and may be stale thereafter. We have no obligation to tell you when Information herein may change. We make no representation or warranty with respect to the completeness of this material. Davenport has no obligation to continue to publish information on the securities/instruments mentioned herein. Recipients are required to comply with any legal or contractual restrictions on their purchase, holding, sale, exercise of rights or performance of obligations under any securities/instruments transaction.

‘The securities/instruments discussed in this material may not be suitable for all investors orissuers. Recipients should seek independent financial advice prior to making any investment decision based on this material. This material does not provide individually tailored Investment advice or offer tax, regulatory, accounting or legal advice, Prior to entering into any proposed transaction, recipients should determine, in consultation with their own investment, legal, tax, regulatory and accounting advisors, the economic risks and merits, as well as the legal, tax, regulatory and accounting characteristics and consequences, of the transaction. You should consider this material as only a single factor in making an investment decision.

The value of and income from investments and the cost of borrowing may vary because of changes in interest rates, foreign exchange rates, default rates, prepayment rates, securities/instruments prices, market indexes, operational or financial conditions or companies or other factors. There may be time limitations on the exercise of options or other rights in securities/instruments transactions. Past performance is not necessarily a guide to future performance and estimates of future performance are based on assumptions that may not be realized. Actual events may differ from those assumed and changes to any assumptions may have a material impact on any projections or estimates. Other events not taken into account may occur and may significantly affect the projections or estimates. Certain ‘assumptions may have been made for modeling purposes or to simplify the presentation and/or calculation of any projections or estimates, and Davenport does not represent that any such assumptions will reflect actual future events. Accordingly, there can be no ‘assurance that estimated returns or projections will be realized or that actual returns or performance results will not materially differ from those estimated herein. This material may not be sold or redistributed without the prior written consent of Davenport.

Version 01.13.44 | ZL | TW

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Commonwealth of Virginia 2021 Pay and Holiday Calendar

Revised October 2020

State Holidays

January 1
New Year’s Day

January 18

Martin Luther King, Jr. Day

February 15

George Washington Day

May 31

Memorial Day

June 18

Juneteenth (Observed)

July 5

Independence Day (Observed)

September 6

Labor Day

October 11

Columbus Day & Yorktown
Victory Day

November 2

Election Day

November 11

Veterans Day

November 24

4 hours additional holiday time

November 25

Thanksgiving

November 26

Day After Thanksgiving

December 23

8 hours additional holiday time

December 24

Christmas (Observed)

December 31 New Year’s (Observed)

Please note: In some agencies, the holiday and payday schedule may vary from what is shown here. If you have questions, see your agency human resources officer.

Denotes Payday

Denotes Holiday

Denotes Additional
Time Off

Denotes Payday on
Holiday or Time Off

Published by the Virginia Depart- ment of Human Resource Manage- ment. An equal opportunity employ- er.

Published by Commonwealth of Virginia October 2020

S M T W T F S

  1   2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

January

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

February

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

March

April

S M T W T F S

  1  2  3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

May June

S M T W T F S

   1  2  3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

July August

S M T W T F S

1  2  3  4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

September

S M T W T F S

  1  2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

October November

S M T W T F S

1  2  3  4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

December

S M T W T F S

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

8 hrs 4 hrs

Commonwealth of Virg’ 2021 Pay and Holiday Calendar

Revised October 2020

State Holidays January February

January 1 TW Ree) SMTWTFS SMTWTES

January 18 Martin Luther King, Jr. Day

February 15 345 6 George Washington Day 10

Memorial Day

28 29 30 Juneteenth (Observed)

Independence Day (Observed) ‘September 6

Labor Day April May ‘October 14

Columbus Day & Yorktown 5 ts , . Vielory Day SMTWTFS SMTWTES November 2 12

Election Day

November 11 456 Veterans Day

November 24 1 12:13 4 hours additional holiday time

November 25 18 19 20 2 Thanksgiving November 26

Day After Thanksgiving December 23

8 hours additional holiday time July December 24

Christmas (Observed) December 31

New Year’s (Observed)

Please note: In some agencies, the

yy schedule may 3 is shown here. if 4@j6 you have questions, see your

agency human resources officer. 1 12 13

26 27

September

SMT TES SMTWTFES

12 13 14 67 8 9 1011 19 202112: 13:14

Denotes Payday [_ | 18 19 20 21 22 23 24 22 23 24 25 26 Denotes Holiday (>)

28 19 20 21

26 27 29 30 31 26 27 28 2

Denotes Additional § hs) “4 Pano Bhrs) (Anes? Denotes Payday on

October November December Holiday or time Ort K_ []

Published by the Virginia Depart- SMTWTES SMT WT FE ment of Human Resource Manage- ment. An equal opportunity employ- 12

3456 _ ; Published by Commonwealth of 8 9 wy i213 Virginia October 2020 w M213

dhrm 17 18 19 202 NY 26 27 28 29 30

18 19 20

21 22 23 (34

; 31 28 29 30

Commonwealth of

‘ginia

2022 Pay and Holiday Calendar

State Holidays

January 17 Martin Luther King, Jr. Day February 24

George Washington Day

May 30

Memorial Day

dune 20

Juneteenth (Observed)

duly 4

Independence Day September 5

Labor Day

October 10

Columbus Day & Yorktown Victory Day

November 8

Election Day

November 14

Veterans Day

November 23

4 hours additional holiday time November 24

Thanksgiving

November 25

Day After Thanksgiving December 23

8 hours additional holiday time December 26

Christmas (Observed)

Please note: In some agencies, the holiday and payday schedule may vary from what is shown here. If you have questions, see your agency human resources officer.

Denotes Payday [7] Denotes Holiday C)

oes is) Give)

Published by the Virginia Dopart- ‘ment of Human Resource Manage- ‘ment. An equal opportunity employ-

Denotes Payday on Holiday or Time Off

Published by Commonwealth of Virginia April 2024

dhrm NY

nan esounce MANAGEMENT

January SMTWTFES

2345 9 10 11 12

16 @ 18 19

23 24 25 26 30 31

20 21 22 27 28 29

April

sM TW Fs

3456789 10 11 12 13 17 18 19 24 25 26

July sMT W

3@5 6

10 11 12 13 17 18 19 20 24 25 26 27 31

21 22 23 28 29 30

October

SMTWTFES

2345

9@uw

16 17 18 19 23 24 25 26 30 31

20 21 22

27 28 29

February

13 14 15

20 @) 22

27 28

May

12345 8 9 10 11 12 17 18 19 22 23 24 25 26

29 @) 31

August

sM TW T

7:8 9 1011 14 15 21 22 23 24 25 28 29 30 31

November

SMT WT

10 11 12 17:18 19 24 25 26

FS 67 13 14 20 21 27 28

FOS 5 6 12 13 19 20 26 27

13:14 15

20 21 23@ ®x

27 28 29 30

s 5 12 19 20 21 22 23 24 25 26 27 28 29 30 June SMTWTES 4

5 6 7 8 9 1011 12 13 14 15 [6] 17 18 19 QO) 21 22 23 24 25 26 27 28 29 30

September

SM TWTFES

4@6 7 8 9 10 11 12 13 14 15 18 19 20 21 22

25 26 27 28 29

December

11 12 13 18 19 20

25 @ 27

| SUPREME COURT OF VIRGINIA 2021 PAY AND HOLIDAY CALENDAR

FOR SALARY PAYROLL vised April 2021 January February arch ‘Sun Won Two Wad _Trv_f sat | | Son Mon Tw Wh thw _su| | Son Mon Toe Wed Tho ISIC ER sapere r ys Pe spa rsta a sere wre sets ie wes) ear a7 FH 18 [ a0 Pat ae os) eas ie) eas sa ie ef a5 {a0 [a7 [98 a9 [30] [at ee as ee [as 28 ar) Pate as oe a 31 2 2a [29 30S Peril May. une ‘Sin_Mon Too _Wod Thy fsa | | Som Mon Tow Was trv fd St | | Sin Mon Toe Wed Tw 7 i % 3 eee a Pe) Pere rss. 0 aes eas os i re ci SD 24 2s fae far} 26 29 $ 30 [GH aly Taugust ‘Gon on Toe Wot Tov_Fd su | | Sin Mon Tw Woe tw su | | Sim Mon Tue Wed Tw eps} Cope eee Spee meee) ee eres oe) Cee pe sess) ss ae oer) ays eae sar sa[ 19-20 [at eaten] Paarl ee as aera} Mie [20 fat ae bes Poe espa pees ar) Capa eta tee ys etober November ‘Suna Too Wd Tov Fou | | So Mon Tw Wot trv mv owt | | Sum Mon i ots Fa I a rane se) eee ree | ee ee ape Ress rte eto) eis ess FO 26 29-[ 30 26 [ar 2s [29 la

Eon uty Hasey to Yr arr Oa [ipower it oyna ‘ony Ween Ooy [ow arey seecen [iow oo aiy arty Gourcoy ovate? Etocen bor Novmtor 11 tray Nowroee2s Taner Oxy ecnber24 Che ay Onn) Decmter31 Naw Yours Ou tee inn A so ul Co

MONTHLY BANK BALANCES

September 30, 2021 Regular Account 3,914,565.74 Employee Insurance 3,228,976.01 Employee Claims Account 41,000.00 Non-Judicial Reals Estate Sales 3,145.79 Russell Co. Housing Fund 4,424.36 School Textbook 4,799.26 Sheriff Domestic Violence 4,183.35, Petty Cash Treasurer 840.36 Sheriff Seized Assets 58,675.10 Sheriff Restitution’ 9,740.08 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 31,744.70 Sheriff Federal Forfeited Assets 7,526.58 ‘Comm Attorney Fed Justice Forfeited Assets 106,352.95 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,919.12 Sheriff Special Projuects 40,422.14 SST Recipients 2,730.12 First Sentinel Bank 1,000.00 Bank of Honaker 930.00 New Peoples Bank 843.88 Certificates of Deposit General 49,575.00 ‘Treasurer’s Money Market 74,372.84 Certificate of Deposit Library Donations 24,788.80 Certificate Of Deposit Employee Insurance 2,000,000.00 Total Cash In Bank 9,573,059.87 Cash In Office 1,600.00 Petty Cash 4100.00

TOTAL CASH 9,574,759.87

DATE September 30, 2021 ACCOUNT DEBIT. CREDIT

Cash in Office 7,600.00 Cash in Bank 9573,059.87 Petty Cash 100.00 General Fund 562,719.04 ‘Non-ludicial Real Estate Sales 3,145.79 Sheriff In State Trip 30,861.95 Sheriff Dare Fund 100.00 Sheriff Seized Assets 58,675.10 Sheriff Restitution 9,740.08 Sheriff Forfeited Assets 33.70 ‘Comm Attorney Forfeited Assets 31,714.70 Honaker Library Donations 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,526.58 Sheriff Domestic Violence 1,183.35 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 706,352.95 Sheriff Fed Justice Forfeited 7,919.12 ‘Sheriff’s Special Projects 40,422.14 Social Services (203,108.73) ‘Swva Asap 14,314.79 ‘Coal Road Improvement 508,120.10 CSA (643,141.32) School Fund (219,646.44) School Food 7,236,751.76 School Textbook 4,799.26 Regional Adult Education 259,046.51 Petty Cash Treasurer 840.35 COVID 19 62,042.88 Litter Fund Trash Pickup (23,990.92) ‘American Rescue Act 2,233,053.21 Current Credit (0.79) Current Debit 14.44 Title XX 77,321.05 SSI Recipients 2,730.12 Damage Stamp Fund 2,823.96 Valley Heights 80,664.91 Dante Sewer 53,706.00 ‘Employee Health Insurance 3,228,976.01 Employee Insurance COD 2,000,000.00 ‘Employee Insurance Claims 7,000.00 Taw Library 59,191.80 Special Welfare 48,310.30 Housing Fund #2 7,700.00 Russell Co Health & Fitness 732,865.92 Cannery (183,779.80) WIB 10,051.75 Total 9,574,759.87 9,574,759.87

September 9, 2021 ‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 9, 2021, at 5:30 P.M. at the Russell County Conference Center.

MEMBERS PRESENT: Emie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member John Stamper, Member Donnie Christian, Member Tony Dodi, Member ABSENT: Scott Gilmer, Member Jarred Glass, Member STAFF: GUESTS:

The Chairman called the meeting to order at 5:34 P.M. Secretary called the roll and recorded the roll call.

Upon motion made by Roger Sword, second by John Stamper and duly approved by the Industrial Development Authority of Russell County, Virginia to allow Richard Lockridge to participate in the meeting electronically pursuant to the electronic meeting policies.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Abstain: R. Lockridge

Nay: None

APPROVAL OF MINUTES Upon motion made by Roger Sword, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 18, 2021 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: 8. Gilmer, J. Glass

Nay: None

FINANCIAL REPORT Upon motion made by Tony Dodi, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the August 2021 financial reports and pay invoices presented.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: 8. Gilmer, J. Glass

Nay: None

PUBLIC/GUEST PRESENTATIONS No presentations

ATTORNEY’S REPORT No Report

CHAIRMAN’S REPORT The Chairman reported the Attorney is preparing the deed for the property being sold to Tommy Schrader.

The Attorney is reviewing the lease with the solar panels to be placed on the Government Center. There are several concerns with the lease and no action is taking place until the concerns are addressed.

The Dance studio has not moved out of the Acme Building as of this date, however, the Attorney has just sent a letter to the Dance Company today.

‘The Chairman has a request for some letters of support.

Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to submit a letter of support to VATI for Cumberland Plateau Planning District’s Broadband Project.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian

Absent: S. Gilmer, J. Glass Nay: None

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CLOSED SESSION Upon motion made by Donnie Christian, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel (3) Property (5) Prospective unannounced industry.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Donnie Christian, second by Roger Sword, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed and (2) lawfully permitted to be so discussed under the provision of the inia Freedom of Information Act cited in that motion.

The Roll Call Vote Was:

Erie McFaddin Yes Donnie Christian Yes Carlton Elliott. Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia directing the Attorney to draft a lease purchase agreement with Project “Goat” for the Acme Building, The Chairman and Secretary are authorized to sign all documents relating to this project.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia directing the Secretary/Treasurer to advertise, in The Lebanon News, for an Executive Director position. The advertisement should begin September 15, 2021 and close on September 24, 2021 at 4:00 PM. The applicant should submit a letter of application with a resume attached and mail directly to the Secretary/Treasurer.

‘The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

ADJOURNMENT Upon motion made by Donnie Christian, second by John Stamper, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 8:26 PM to reconvene on September 30, 2021, at 5:30 PM at the Russell County Conference Center.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

September 30, 2021

The reconvened meeting of the Industrial Development Authority of Russell County, Virginia was held on September 30, 2021, at 5:30 P.M. at the Russell County Conference Center.

MEMBERS,

PRESENT: Emie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member John Stamper, Member Donnie Christian, Member Tony Dodi, Member

ABSENT: Scott Gilmer, Member Jarred Glass, Member

STAFF: Katie Patton, Attorney

GUESTS:

The Chairman called the meeting to order at 5:34 P.M. Secretary called the roll and recorded the roll call.

Upon motion made by Richard Lockridge, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia to allow Donnie Christian to participate in the meeting electronically pursuant to the electronic meeting policies.

‘The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi Absent: S. Gilmer, J. Glass

Abstain: D. Christian

Nay: None

Upon motion made by Tony Dodi, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia amending the agenda to move Closed Session to item 3.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass Nay: None

The Chairman relinquished the Chair to the Vice-Chairman

CLOSED SESSION Upon motion made by Donnie Christian, second by Tony Dodi and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-371 (1) Personnel.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Tony Dodi, second by John Stamper, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T, Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION ‘The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Call Vote Was:

Ernie McFaddin Abstain Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

Upon motion made by John Stamper, second by Tony Dodi, and duly approved by The Industrial Development Authority of Russell County, Virginia offering the contract, drafted by the Attorney, as Executive Director to Ernest McFaddin subject to his resignation from the IDA Board. Authorization is given to the Vice-Chairman to sign the contract on behalf of the Authority.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

‘The Vice-Chairman relinquished the Chair to the Chairman.

CHAIRMAN’S REPORT The Chairman discussed the solar project on the Government Center. These issues will be addressed at future meetings.

The Chairman has a request for a seed capital grant for Southern Charm Décor.

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing a letter of support to VCEDA seed capital grant program for Southern Charm Décor.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian

Absent: S. Gilmer, J. Glass Nay: None

Mr. Dodi has been approached by the soccer association to have the Town of Lebanon upgrade the turf on the field behind the Government Center.

Upon motion made by John Stamper, second by Roger Sword, and duly approved by The Industrial Development Authority of Russell County, Virginia giving the Town of Lebanon the authority to improve the turf on the field behind the Government Center.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CLOSED SESSION Upon motion made by Richard Lockridge, second by John Stamper and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel (3) Property (5) Prospective unannounced industry (7) and (8) Legal.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

The Roll Call Vote Was:

Erie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing application to the Tobacco Commission, for improvements to the Russell Place, in the amount of $303,500.00. The Vice-Chairman and Secretary are authorized to sign all documents regarding this motion.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing application to VCEDA for a full time Grant Writing position. The Vice-Chairman and Secretary are authorized to sign all document regarding this motion.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by John Stamper, and duly approved by The Industrial Development Authority of Russell County, Virginia promoting Heather Musick to a full-time position of grant writer and administrative assistant.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

ADJOURNMENT The Chairman announce the regular October 2021 meeting of the IDA will be held on October 14, 2021, at 5:30 PM at the Russell County Conference Center.

Upon motion made by Donnie Christian, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:45 PM

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Russell County Planning Commission

October 18, 2021

The Russell County Planning Commission met on Monday, October 18, 2021 by phone and in the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present Chairman Kirby Meadows Kevin Tiller Esq.

Jack Compton Charlie Edmonds

Wayne Young,

Dustin Keith

John Mason

Mark Mitchell

Vice Chair Andy Smith

Oris Christian

Ernie McFaddin

Chairman Meadows called the meeting to order at 6:35 p. m. Invocation and pledge were given.

Motion by Charlie Edmonds seconded by Andy Smith to approve the agenda as ammended, motion carried.

Mr Bobby Horne presented his position in reference to split of his property in the Hansonville area. After liscussion and Mr. Tiller reading the definition of of a street from the subdivision ordinance motion was made by Mark Mitchell seconded by Jack Compton to approve the split of six acres of Mr. Horne’s property. Motion carried.

Planning Commission election of officers as follows;

Kirby Meadows was nominated by Andy Smith to serve as chairman. Motion by John Mason seconded by Jack Compton that Kirby Meadows be elected by acclimation. Motion carried.

‘Andy Smith was nominated by Charlie Edmonds to serve as vice chairman. Motion by Mark Mitchell seconded by Jack Compton that Andy Smith be elcted by acclimation, Motion carried.

Plats/transactions from September 21 thru October 18, 2021 were presented for review.

‘Andy Smith presented recommendation of a dark sky ordinance to the Board of Supervisors. Chairman Meadows ask members to review and Oris Christian to present to Board and gauge their interest in the ordinanace.

Oris Christian advised the Commission of the Board of Supervisors appointments to the Planning Commission.

Abrief discussion about solar ordinance was held.

Ernie McFaddin informed the Planning Commission of Ceccato plant, Acme building purchase, Moss 3 development and Bush Building update.

Motion to adjourn made by Charlie Edmonds seconded by Mark Mitchell. Motion carried

Kirby Meadows, Chairman ‘Mark Mitchell, Secretary

RUSSELL COUNTY CONFERENCE CENTER

October 1, 2021

The following is a lst of the Russell County Conference Center events for the month of October.

Date Event Event Type Space 1010124 Jessee Wedding Individual Full Jeanine Escudero Event $125

10/02/21 Jessee Wedding Individual Full Jeanine Escudero Event $125

10/03/21 Birthday Party Individual Full Megan Deel Event $126

1007/24 ASCA Strategic Planning and Board Meeting Individual Full Caleb Perkins Event $205

1/09/21 Baby Shower Individual Full Jill Ball Event $125

sorte Tru Point Bank Corporate Training Day Individual Full Garette Owens Event $25

sorai2t Ida Board Meeting Community Full Emie McFadden Event Free

Event

sori6r24 Baby Shower Individual Full Woody McClanahan Event $200

sorie/21 ‘Mountain Movers Meeting ‘Community Full Steve Breeding Event Free

Event

10/21/24 United Health Care Community Meeting Community Full Kathy Adams Event $135

10724124 Dante Community Association Community Full Pat Gibson Event Free

Event

10/26/24 Election Officer Training Individual Full Diana Shorter Event Free

Event

(Total: $1,565.00)

$500.00

Final Total = $ 1,065.00

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA RESTAURANT IN LEBANON VIRGINIA ON OCTOBER 19TH 2021 NOTICE MEETING TIME HAS BEEN CHANGED TO 630 PM.

MEMBERS & GUEST PRESENT EUGENE FERGUSON —_LINDA CROSS MIKE O’QUINN GARY DOTSON TIM LOVELACE CARL RHEA BILL WATSON

TONY MAXFIELD HENRY STINSON

GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA 1-GUARD RAILS REPLACED AS DAMAGED 2-RT 58E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED FROM A FALLEN TREE 3-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV. 4-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED 5-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED. 6-RT 19 SOUTH GUARD RAIL MISSING AT RHE WEIGH STATION ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN

SHOULDER REPAIR AND POT HOLE

1-RT 657 % MILE FROM RT 658 SHOULDER HAS FELL OFF PUT ON SCHEDULE 2-RT S58W NEAR MILE MARKER 62.8 SIGN WARNING TO WATCH FOR FALLING ROCKS COVERED WITH KUDZU. PUT ON SCHEDULE

3-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION ESPECIALLY DURING FREEZING WEATHER. PIPE TO BE CLEANED /VDOT

4-RT 727 SCENIC ELK GARDEN BRUSH COMING INTO ROADWAY. HAS BEEN MOWED AND BRUSH TO BE CUT IN THE FALL

5-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring being evaluated for permanent repairs. SLIDE ABOVE THE ROAD GETTIN WORSE. SCHEDULED TO BE PATCHED

6-SMOOTS BRANCH DEEP FOREST DRIVE BRUSH OVERHANGING DRIVEWAY 7-RT 645/640 JESSEE MILL ROAD NEAR LONG HOLLOW ROAD IS BROKEN OFF. UNDER REVIEW FOR REPAIR AND PERMITTING

8-RT 67 MAPLE GAP A CURVE NEEDS CHEVRON AND TRUCK ENTERING SIGNS INSTALLED AT A LOWER HEIGHT THAN NORMAL FOR BETTER VISIBILTY. TURNED IN TO BRISTOL

9-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE REMOVED. GARY DOTSON SHOWED JEFF CAMPBELL FROM VDOT AND WE DISCUSSED THE CONCERNS. UNDER REVIEW WITH JAMI PENNINGTON REMOVAL PENDING NEW CONTRACTOR

10-RT 1080 NORTH CEDAR ACRES RUFF NEEDS TO BE PAVED. WILL PATCH POT HOLES AND IS IN THE SYSTEM FOR PAVING

11-RT 63 RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE CLINIC.

WILL PUT ON SCHEDULE FOR REPAIR

12-Rt 646FINNEY ROAD NEEDS HORSE RIDING SIGNS INSTALLED

13-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK NEEDS RIP RAP IN A DEEP DITCH LARGE DROP OFF. WILL SCHEDULE LABOR FOR BRUSH TO BE CUT

14-RT 750 CAMPBELL ST. NEAR FORT GIBSON CHURCH TREES NEED TO BE CUT LIMBS HANGING OVER ROADWAY, UNDER REWIEW WIIL SCHEDULE TO BE CUT 15-RT 609 HIGH POINT ROAD EXIT RAMP COMING OFF RT. 58E NEEDS TO BE EXTENDED, REFER TO RESIDENCY OFFICE

16-RT 683 ROUGH ROAD BEGINNING ABOVE CEMETERY TO TOP OF HILL WILL SCHEDULE FOR PATCHING

17-82 % MILE FROM LEBANON CORP. LIMIT ROUGH ROAD NEAR CLATTERBUCK 18-SMOOTS BRANCH DEEP FOREST DR. POT HOLES AND PAVEMENT COMING UP. SCHEDULE PATCHING

19- RT 607 BUFALLOW APPROXIMATELY 1 1/2 MILE FROM RT 611 NEAR HOUSE #496 AT THE BOTTOM OF THE HILL WATER HAS BEEN UP IN ROAD LEAVING MUD APPARENTLY THE DITCH NEEDS TO BE PULLED AND PIPE CLEANED. WILL SCHEDULE FOR REPAIR

20-CAMPBELL HOLLOW % MILE FROM FINNEY ROAD POT HOLES, RUFF ROAD AND DRAIN PIPE NEEDS TO BE CLEANED PATCHING AND DITCHING SCHEDULED 21-RT 683 NEEDS SPEED LINIT SIGNS FROM CEMETERY TO RT. 58 BUZZARD ROOST. REPORTED TO SIGN CREW

22-RT611 BRUSH NEEDS TO BE CUT AT THE INTERSECTION OF RT607 BUFFALOW WILL SCHEDULE FO TRIMMING

23-RT 82 PAST 2"? CURVE GOING DOWN THE MOUNTAIN ROAD BREAKING OFF INSIDE WHITE LINE. WILL PATCH AND MONITOR

24-RT82 CLEVELAND RD. TREES NEED TO BE CUT NEAR CLATTERBUCK DRIVEWAY 25-NASH’S FORD BRIDGE AT THE CHURCH ENTERANCE NEEDS TO BE PATCHED WILL SCHEDULE FOR PATCHING

26-RT 80 BRUSH NEEDS TO BE CUT FROM RT. 637 TO 1180

27.RT 71 SOUTH A LARGE POT HOLE IN RIGHT LANE ONE MILE PAST FIRE STATION 28-RT 58 EAST/71 SOUTH INTERSECTION THE OFF RAMP ON 58 NEEDS TO BE EXTENDED

29-RT 58 EAST NEAR MILE MARKER 71.4 ROUGH CENTER OF ROAD PAVEMENT SEALER MISSING

SCHOOL BUS SAFETY AND OTHER CONCERNS 1-RT 82 NEEDS A SCHOOL BUS SIGN ABOVE HOUSE # 5744 ON THE LEFT % MILE

BELOW HANDY MARKET

ITEMS REPORTED CORRECTED

FUTURE MAJOR SAFETY PROJECTS

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT

2-RT 19 NORTH AT THE WAL MART INTERSECTION SAFETY COUTION AND WARNING DEVICES INSTALLED SUCH AS CONTINIOUS FLASHING LIGHT, RADAR SIGN, RUMBLE STRIPS AND EXTENDING THE SPEED LIMIT TO TOP OF THE HILL. ALSO INSTALL WATER BARRELS AROUND THE CONCRETE UTILITY POLE

3-Rt. 71s / 604 Molls Creek INTERSECTION needs bank KEPT scaled back for visibility

4-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE /PER TONY. WILL SCHEDULE FOR REPAIR. TEMPORARY FIXED 6-Rt. 19 south exits 1 coal tipple hollow ramp needs to be extended

7-ARTRIP RD. % MILE FROMCLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF TO WIDEN ROADWAY. WILL REVIEW WITH RESIDENCY

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701.7086 CARL RHEA 254 3810 HENRY STINSON 873 4905 HENRY KINCER 889 7601 BILL WATSON 794 102

NEXT MEETING WILL BE NOVEMBER 9TH 2021 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT! PREPARED BY GARY DOTSON

‘Animal Shelter Report October 2021

Animal control answered 90 calls for service 8 dogs adopted 7 dogs reclaimed

35 dogs transferred

Library Board of Trustees Meeting Passel County rey, a Members Present Members Absent Judy Ashbrook Yvonne Dye Ann Monk Susan Breeding Sherry Lyttle Sharon Sargent Karen Davis Sharon Van Dyke _

Chair Susan Breeding called the meeting to order 21 September 2021 at 5:01 pm. No items were added to the Agenda

Introductions: Presentations:

Minutes: Judy Ashbrook and Karen Davis seconded a motion to approve August minutes as distributed; motion passed.

Communications:

Financial: Sharon Van Dyke made and Sharon Sargent seconded a motion to approve the bills; motion passed.

Staff Reports: Kelly McBride Delph reviewed reports.

Unfinished Business:

New Business: Ann moved and Sherry seconded a motion to table the Planning for Library Excellence until next month,

Review and Summary: Sherry made and Ann seconded a motion to adjourn.

Respectfully submitted, _Kelly McBride Delph

Secretary

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

CUMBERLAND PLATEAU

DICKENSON COUNTY:

‘Mr, Damon Rasnick Mr. Ronald Peters.

RUSSELL COUNTY:

Mr. Carl Rhea ‘Mr. Tim Lovelace

Agenda

|. October 21, 2021 CPRWMA Board of Directors Roll Call for Quorum.

la) Approval of Minutes of the September 16, 2021 meeting…

IV.

Vi.

vil. vill.

Motion: Seconded:

Ill. Administrative Business

a) Review CPRWMA Waste Stream Report September 2021…

Motion: Seconded:

b) Approval of the Treasurer’s Report for the month of September 2021… Motion: Seconded: c) _ CPRWMA Attorney’s Report for September 2021

d) Litter and Recycling Report…

Old Business A) Directors Dental Insurance Policy and Discussion of Health Insurance. Motion:, Seconded,

New Business A) Flat Bed for Use at Buchanan County Transfer for Leachate Hauling…

.-.-Attachment

Maotion:, Seconded: B) Motion: Seconded: Correspondence Guest. ++…Mr. Ernie McFadden and Mr. John Matney

Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting: Motion: Seconded: Minutes submittda bylidhioriegtsiweadd Bandon fitakgpbanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

DICKENSON COUNTY:

‘Mr, Damon Rasnick Mr. Ronald Peters

CUMBERLAND PLATEAU RWMA: Mr. Toby F; Edwards, Executive Director

CUMBERLAND PLATEAU

BUCHANAN COUNTY: RUSSELL COUNTY: Mr. deff Cooper Mr. Tim Hess Mr. Carl Rhea Mr. Tim Lovelace Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes September 16, 2021 Members Prese Others Present: Damon Rasnick, Chairman ‘Toby Edwards, Director Jeff Cooper RJ. Thornbury, Legal Counsel Carl Rhea Danny Davis, Buchanan Co. Transfer ‘Tim Lovelace Tim Hess Ronald E Péter CALL TO ORDER: Chairman, Jeff Cooper, called the September 16, 2021 meeting of the Board of Directors to order at 5:10 PM. QUORUM: A quorum was established. APPROVAL OF MINUTES: ‘The minutes of the August 19, 2021 monthly

meeting of the Board of Directors were presented for consideration, A motion was made by Ron Peters and seconded Damon Rasnick to approve the minutes as presented, Motion was ratified, voting as follows:

‘Tim Hess ~ Aye Carl Rhea - Aye ‘Tim Lovelace- Aye Jeff Cooper — Aye Ron Peters - Aye Damon Rasnick - Aye ADMINISTRATIVE BUSINESS WASTE STREAM REPORTS ~ August 2021; Toby Edwards reported an increase in

all three counties, noting mine waste increase in Buchanan, household and tires in Dickenson and household and carcasses in Russell County. Motion was made by Carl Rhea and seconded by Ron Peters to approve the report. Motion was ratified with unanimous vote by all members.

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes September 16, 2021 Page 2 of 3

presented was made by Damon Rasnick and seconded by Tim Hess. Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT ~ August, 2021: Rebecca Thornbury previously

reviewed the BCA purchase agreement for the portable tire shredder and requested changes to BCA. She worked with BCA to make modifications and noted that some terms were not negotiable by the Seller. In addition, Ms. Thornbury presented recommended modifications to the Employee Handbook drug policy to reflect the new marijuana laws in Virginia that were effective July 1, 2021. Motion was made by Ron Peters and seconded by Tim Lovelace to approve the modification to the Employee Handbook drug policy. Motion was ratified, voting as follows:

‘Tim Hess ~ Aye Carl Rhea - Aye ‘Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick - Aye Litt RT: Buchanan County will host a second

Household Hazardous Recycling day October 28, 2021. Toby Edwards reported the Soil and Water Conservation will donate $200.00 towards the cost of disposal and will provide food for those working the recycling day.

OLD BUSINESS

RATIFY ACCEPTANCE OF TIRE SHREDDER PURCHASE AGREEMENT: Motion was

made by Ron Peters and seconded by Carl Rhea to ratify the purchase agreement with BCA Industries for the portable tire shredder. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea - Aye

Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters — Aye Damon Rasnick - Aye NEW BUSINESS

NEW BUSINESS: Toby Edwards stated he and Chairman Jeff Cooper met with Justin Rodda of Waste Management to negotiate terms regarding an environmental recovery fee (ERF). Waste Management agreed to accept $13.00 for current cycle from November, 2021 to June 30, 2022, and then the rate of $26.00 from July 1, 2022 through the end of the contract in October, 2023. Mr. Edwards noted Waste Management will continue to waive the17.5% charge. Motion was made by Damon Rasnick and seconded by Carl Rhea to authorize Toby Edwards to draft a letter to each of the county Administrators outlining the ERF that will be assessed to the Authority. Motion was ratified, voting as follows:

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

September 16, 2021 Page 3 of 3 ‘Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye CORRESPONDENCE VA DEQ INSPECTION- BUCHANAN CO, ‘Toby Edwards reported the Virginia

Department of Environmental Quality (DEQ) performed an inspection at the Buchanan County ‘Transfer Station on August 27, 2021. The DEQ forwarded a letter of notice that no violations were observed. A copy of the letter and Inspection Report was included in the Agenda packet.

ADJOURNMENT AND NEXT MEETING

‘Toby Edwards reported that Johnny Matney with Rapocoa Energy plans to attend the next meeting and would like to discuss a landfill. The three county administrators will be invited to attend to be part of the discussion. The next Board meeting is scheduled for October 21, 2021 at 5:00 PM. The meeting will be held in person at the CPRWMA conference center.

A motion was made by Carl Rhea and seconded by Tim Hess to adjourn the meeting at 5:40 PM.

Motion was ratified, voting as follows:

‘Tim Hess ~ Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

Secretary/Treasurer Date

Sumiberond Patany Reclont Waste Management thoy,

‘Cumberland Plateau Regional Waste Management Authority Waste Stream Analysis Period: December 15th, 2020 to December 30th, 2024 Z Buchanan County Z Feb2eataarch Marcha0et- Apéi2021- Mey202tune June 202/Jaly Jy 2021Aug Aug 202%-Sept ‘Touts Tons all arto este Materials) ove 20-Jon 2m z0atenzu: 2601 Agr amt Nayatet at ‘an at gars TT sept2nas_octat_ov202t_pecz021 “Months “Tonnage ig 1086e% Ga409 “Toe ST “Tass 02 1OAB a2 TNS TE 10621 1a 68 aT 1a 0S 000 000 000 TTT [Commercial 2795 21080 178.04 | 23828 20674 18549 aS? 8841 ~~SCRROS« 7007-000 ~—=«000S«O [Construction Debris 450 1028 8878 t6717 3308 stag 9097 3354 910017248 000 0000.00 JYaraiash Waste 0.00 0.00 000 000 3428038 54.80 358 056 000 000000000 [mine Waste 24800 57782 4868156589 43062 BHAT 53NS SHO «CSHB S5761 000 ~—«00 O00 lindustrial Waste 0.00000, ‘0.00 000 © 000 O00 ‘000 0.00 0.00 060000 000000 |RooringWaste 00000 000 000 = o00 ‘0.00 0.00 0.00 000 000 000000 [Tires 401794 458-3878 3058 4364 2168 1647 4019000000000 |white Goods 0590.00 ‘000 000 000 ‘001 (000 0.00 900 000 © 0000.00 luitor Pickup 8353.10 1314 54d 758 107 260 893 477 000 000000 litegat Dumps 000 000 0000.00 000 100 2.00 000 0.90 000 000.00 ory Studge 000 0.00 000 000000 ‘0.00 0.00 0000.00 000 © a0 Icareass 050 042 012 000 134 025 170 032 21000-0000 [Storm Debris 000 0.00 4088 000 000 0.00 00026067 381000000000 | Tate nssuze sstsas —saseas zmze seesae t7mnzs tesa ssoesrasron zzmsr am oon om IEEE] toma Toenot Grey 0.00 0.00 200 | 000 aan 0.00 0.00 000 0000000000 z Dickenson County vege JanzeniFeb Fab202¢Murh rchRzI- Ap2E21- ey 02tJune June 22%uly sly 202-Aog Avg 2021-Sept Tota trom a (rermonty [waste Materials) ose 20-Jen2oz- 202, arat Ageanet ‘Moy 2u2t” aazt 201 ‘a zeai"sertzvat_ociznet__wov20zi__bec2021”“cotanna“Tomage Househoia 71S S1199___ BOSS 7097 HSI __Gb4.6 Osa 80 8070S TIS W268 79000 000 000 Sa ae ICommerciat 11885 13177 1337649582 '198.99 451.04 «20034 13302 «9428 ——«NSSO—«000 00a ss as IConstruction Dobris 412 27e 060541 t8g7 —_t869 2833 an 2008 13015 000 0000.86 Ivara Waste 0000.00 0.00 0.00 0.00 000 0.00 0.00 000 000-000-0000 tine Waste. zae0 28357 23328 231.98 24811 «487.82 0509 maze «80.28.9881 000 ==) SC« 20 industrial Waste 0.00 0.00 0.00 000 000 | 000 0.00 0.00 000 000000 = 00a 0 lRoofing Waste 0.00 000, 0.00 000 000 o.oo 9.00 00 000 900 000 000 a0 80 Hires 1349 22181986 31.80 aos tr 17.00 1833 21234591 000-0008 Storm Debris 000 0.00 0.00 000 000 0.00 0.00 0.00 ‘0.00 000 000 0000000 [carcass 000 007 ‘005 000 002 0.00 0.05 0.08 0.00 05000 © 000-0003 Dry Siudge 000 0.00 ‘0.00 000 000 = .00 0.00 0.00 00 000000 000000 Iautch 000 0.00 ‘2.00 000 | 000 000 0.00 0.00 0.00 000000000 oso egal Joumpsicleanups 441 05 070 373 ose 144 083 163 0.20 442 000 000 om ts 0.00 je asRHD raze sas smog tran seunta agneas sons! aesea sasi4a)om0 a0) ean FOTIA] sao TowmatCintwoed 0000.00 9.00

Cumberond Pate Relons West Menscament thor

[Fown of Lbsnon [Town of Honsker [Town of Cleveland

‘0.00 000 ‘000

‘000

0.00

| res sara tantse assay azenar serrsaeonar—sraseuazase assesses ann 00 oan TBTAESE] sre

‘0.00 0.00 0.00 000 900000000 000 000 ‘000 0.00 0.00 000 000000000 0.0000 ‘Total FY

zero 2001 45,557.49

Russell County average

Fey2uztlerch March2021- Apel 2021- May 2121stme June 2021 Jey July 2024-g Aug 202t-Sept Tota trom a (Por bon) Waste Matorials) dec 20-san2uzsn20a%-ten2e: 2021 Ape aezt May 2021 2008 a art aut" septzozs oct2021__Nov20z1__ecanat"“Gohama"Tomage jousohola TAS4A3 —TATTSS__T24BTO 148894130088 140873 1.51388 10728 S131 1.20078 000 000 000 TST ICommereial 2588 49 = izast © t28s6 17090 «9870 316s | i2se2 24990022 000.002. |Construction [Debris 618 4428 443811381 7348 10461 6558 4a660 5892.64.05 0000079555 NYardiash Waste 0.00 0.00 ‘0.00 200 000, ‘0.00 0.00 0.00, ‘0.00 000 000 «0.00 0.00 0.00 Mine waste 200 0.00 ‘000 000 0.00 0.00 0.00 0.00 0.00 000 000 © 000.00 0.00 Industri Waste 2474 26.23 Bi4é 3888 28.15 3029 3424 30.70 2581 1980 000 0000S ago(a 28 JRoofing Waste 0.00 0.00 ‘000 ‘000 0.00 0.00 0.00 0.00 0.00 000000 000.00 0.00 [tires 247 B82 408 10853040 (25.26 13.86 718 2038 2185 000-000-0088. |wnite Goods ‘000 259 ‘000 931550 0.00 ‘0.00 0.00 0.00 000 0000000007. [Patiates ‘000 0.00 000 000000 0.00 0.00 0.00 0.00 000 000 0.00 0.00 0.00 Dry Studge ‘000 0.00 000 ‘000 0.00 0.00 0.00 0.00 0.00 000 000 0.00 0.00 0.00 [Contaminated lRecyele 000 ‘0.00 080 090 000 2.00 0.00 000 0.00 000 000 000 100 0.80 Iitegal Dumpsite 3.93 0.00 0.96 57% 0721340 1419 18.84 6.16 635 000000 = 00 [storm Debris ‘000 000 0.00 000 0.00 0.00 0.00 000 0.00 0000.00 0000.00 0.00 carcass 141 230 435 oss ose 048 138 060 an 727 000 0000008

ata Pts Wat Steam atl apo

| | Paso = aa al

amet rie one] tains) a9 is aek aetna mie ames mv sow mente | mer | ae ws score) | ey | omy | stom | omy | om) | ons) | creme) | Grom | cre) | ong | Gem | cers) | com | crom | com | Household t4aass) 1n7781 40588 Yoerao 4095 ser.08 130702 297sse 107570 1008.8 Yoe4s0 eat 19225 182832 1,4521. LaTasT lcommercis) 77007 azaaag73 iu asz0 BAST 714s wmzsz | 176s sesso ae7e aires istse— aaa 1028 7050 Icons loctis vse og argo ast toy maser woz mart saan are aes tone cots are [yeraWaste 0000s oo Bu 00 a0 27 0m 000 ata Akg 000. Inne Waste sere ase aan7 aise 325337 z4se 716s saa aes amas) «ees 1796 lndesottwene “000° 000.0 ‘000 000000 00 0m 0000000 ame 8 000 IRoofng waste coco tm S10 | 208780 rr a oy iT) 454 Irres ior earn me fese a8 2a as noe aes art az Jwmtecooes cco. mn 00 000 000 oo as | ozs mmm a8 luterPiekup 77a) H620 oz 9st sa rr rr a er I oa Jmegslumes coco om 00 00000 14 ooo as1 om om tm 255 lon supe 000000000 000000000 a Te) om lesreaee oom tae 25 4s os os) ost ome oma? a 000 JSiorm Detis 361 Rana? 340 000355 one a) 009

zzws7_2ssros _sganes | 1a1se 10021 saea74 120733408 150070148070 120037 sme26 4687 chan Coury na Sram ae ‘a

[Zia Fannoge cludes the Ylowing towns: leeway 2

1,800.00

1600.00

Buchanan County 2020-2021

joosezo-ism 2021 fen 2021-Feb 2021

‘oF 2021-March (ailarch 2028p wRpel 202 say 2021

{BMay 202t-June 2021 (sune 2021-Jly 2021

‘duly 2021-Aug 2021 (aug 2021-Sept 2021

|eseqt 2021

Materials

oman Pe ne Sa At apr

Didteon Com Waals Sream Ae Pain: September 1202 fo Suptomber 30,201,

ea esa esl elle calico k a

Namoot | riauens | tatten ann ae zat arate me a eka a won | aoe

Mesto etedst | cond) | com {stom | com {ers} | eo | omy | cee | crow | com | tom) | om) | cet | trons] roe ousenots eer | 7is0e G53 sso __ouzy sort S887 tots cosa anak ena2t ere exo |commercit em | 128 | ser tem 10102 Sek aga moss igs | Saas tha 6329 aa 45718 |constecon Debris 2018 aac 2e055 srs 248 205 tose ast | aa} st 38s ord Waste om om “a00 000 og0 amano ooo em wot 223 sine West teest 1028 2a0s zor 1951900 trast sts60 gaye aos zeae arte 13203 13000 Inde Waste 200 ean “000 am 060 000 00 ogo ooo | om 00 000 a0 Roofing West eco am oo 4 was tear war tee ga rear are asa? [res ise 123 tao Su sss 6m ane saTtsmto a ass tae tom Debris 200 ‘ooo no a) en a a rn oer ee eT) ooo oa lcarcaae 905 coo oor ow oss ose 16 oat 1a 483 joiner DrySiwtgs 00000 rT a a eT) as 000 co cco aa ao a a a ee) som pce 120m 08 a ee ae | 220000

S45143 | sds snat LABS tates russ? orzaz ash «SORRTTnarmge samtar somean 10728 sors seve

Dickenson County Waste Stream Analysis (This Month)

Tons

1,800.00

Dickenson County 2020-2021

1,600 00

1400.00

4,200.00

1,900.00 | ——

| paeeeeeseraner—

|e 221-Feb 2001 |oFen 202th | ofan 202% apt

202, |p 2021-May 2021 [pMay 202t~tne 2021

600.00

400.00

‘Bane 2021-2001 ‘ay 2021-Aug 2021 wAug 2021-Sept 2021

jesept 2021

Materats

‘CumeandPstesu Wasa Sroam Anas Report

‘Russell County Waste Stream Analysis ened: September 1.2021 to September 20.2021

Nome ot | Tis onth | tsetontn zr amm morris areas amt. amtt ato ate meee mer | cae iesta atrial | ron) | ron) J rons) | cows) I room | com) | rom) | com) | stone) | cron) | comm) | cron 1 ronal | crore) 1 i 1. 1 i Wosoenia [aaare [ast ‘W7e_| TOBE | TOBTSE | TTESRT | TARE | TORS REST TOES erat TER aaa | 7 {i002 weise| i7oz2 [16277 7 iarai | 38546 [-ia72e [isas7 | 2eeee soar | aise | Sioee|

6405 10568|s7.12 | ea74 (Taare _(aosat— 73 [e993 |"9576 [tose | tase | ase

000 Bi8 | 133 | 3482 ("Sez3—|"se68 | ass [000 [tas [-taer| 68] 13

0.00 —| <.00—| 0001990 [T4523 (40.13 “|“1815—| “3002 | 6.00 —|— 0.00 | “m0 0.00

1960 aos? —|—2456 [i407 Ses_|— 79 | 789 t937_ —zeer| 3747 [exes T1028

coo ‘0.00 —I 0.60 —1 00 000 —| 900] “0000.00 ~ 000 | ~ag0 [7572] 8078

we aes 970—| sso 1850 976[ ter] —138—| 808 Sr 3a_| sas aie aoa ‘000 {017 | 180—| “sat | 000 “1 0.000101 “257 | ass 3t aig | 238 |Potates 0.00" 10.90 0.00 0.00, 0.00 ‘0.00 | 0.00 0.00 [0.00 0,00 0.00 |" 0.00. = 00, [990 |~ 00 | o00—| a0 —| 0.001900 —| 8 00 | 9.90 | 000 00—| 900 Recee 0.00 {900 —| 9.00 | oan —| 0.010.001 0.001 000 —| 9.00 — |e ano] 2.48 Isegsioumpate ——|_ 6.35 [35 |~400| ~aae{381| azo] 0.18 0st |_o67 | ~a0 009 storm abs ia r {000 |~o.90—|o.00—|~n00—|—o.80 | 9.00 00 | “00000 | 0.00 ears {art 1s [ “44 | 027 | 908 [286 | 20s | 130 298} se O85

i i | sssess Cora Teens | qareer [rama sera aaeer esa rama aires Tee aan sas see riled

g-f-

[Total Tonnage includes the following towns: Lebanon aca — Hlonateer [cleveland oO

Sumbertend Patsy Raton! Waste Management Autharty

Tons

Russell County 2020-2021

1,800.00

1.400.00

4.20000

1,000.00

800.00

400.00

200.00 = aa

poerzo-sarznzr— ‘men 2021-Feb 2021 ‘OFeb 2021-March afar 2021-Apri jap 2021-tay 2021 [BMay 202t~tne 2021) |etane 2021-ky 2021 | 2021-Aug 2021 s2Avg 2021-Sept 2021

(esept 2021

Cumberland Plateau Regional Waste Management Authority

Cash Flow Statement

September 2021

Cash Balance - August 31, 2021 312,776.18 Cash Received - Tipping Fees:

Buchanan (Sep) 70,686.54

Dickenson (Aug) 52,708.35

Russell (Aug) 68,895.72

192,290.61

Interest 128.90 Cash Expenditures

Cash Expenditures - Sept 2021 (197,444.67) Cash Balance - September 30, 2021 307,751.02

Fund Balances:

Capital Equip Replacement Fund $247,810 Purchased Tire Shredder Machine ($82,300) $165,510 DEQC/D $25,000 [Total in Bank 498,261.02

‘Cumberland Plateau Reglonal Check Roglstor

For the Poriod From Sep 1, 2021 to Sop 30, 2021

Fier ito Indudoe; Report onder by Check Number,

Shock Date “Payee. mount raat Firat Bank & Trost 20.00 Bank Wire Wranvlar Feo 8721 TAG Resourcas, Lic 245.00 Empioyoa 401k. {12021 Caterpillar Financlal Services Corp 6,218.75 Note Payment 9129721 TAG Resourcos, LLC ‘245,00 Employoe 404k 817721 —Anthom HealthKooper, Inc. {514.60 Tobys HealtvVisorDental 10.4521 9780721 United Sistas Treasury 1485.60 Federal Witholéing 10.2521 9740/21 VADeptof Taxation 201.24 Stato Witolding 13443 greet Crystal Springs 28.44 RC Suppion 13444 973721 Skyline Fabricating, Inc. 4,734.09 DC Sia Malt 13448 97a21 Unit Corporation 427.08 Uniforms 13448, 919/21 Mansfild O1 Company 190.52 Vehicle Fuel 47 813721 Carter Machinery Compeny, Inc 0,199.72 RC Equp Maint 13448 979721 Appalachian Power Company 271.89 BC Electic 13448 emt Sonya 230.42 BC Fuel 13450 19721 Whee Glass & Miror Ine 280.00 RC Equlp Maint $45 S116r21 Juice Law Office 1508.74 Legal Augr2t 13482 8/16/21 Card Services Center 4,291.30 Offlearcrosof annual fee $99.00, Board Meeting (Food Cy) 13459 911621 Innovative Technology Solutions 4,240.00 IT Support 13454 9/18/21 Buchenan Caunty PBA, 142.88 BC utity 19488 86/21 Domaln Listings. 220,00 Website 13488 ore) J.J Auto Parts 17:34 DG Supplies 13457 Braet WM Corporate Sarvces, nc 50,800.64 BC Tipping/Haut 13458 M621 WM Corporate Services, In, 5547.87 RC TipplngMaul 13480 8118721 WM Corporate Services, Inc. 40,807.69 DC TpingrHaut 13400 ¥6/2 Verizon 90.56 RC Phone 13481 ‘e11e21 Verizon 80.87 BC Phone 13402 ‘81621 Appalachian Power Company 288.83 DC Electie 13403 ‘116121 Appalachian Power Company 54.19 RC Electic 13404 9116/21 Appalachian Power Company 10390 RC Electie 13405 9716/21 Dickenson Co Publle Service Auth 47.00 DC Utly 13486 ‘M621 Honaker Solutions, LLC 1800.00 Accounting Geq21 107 e11er21—Vold 13468 9/1821 Pest Convol Pius, nc. 120.00 Pest BC/DCIRC S40 ouch 13460 8/16/21 Indusial Development Aulrorty 200.00 Office Rent Oet21 13470 GH2t—CarterMachinary Company, nc. 213.70 BC Fuel $48.00 RC Equip Maint. $198.70 fart sit6/21 Free Senice Tire 10,525.00 BC Ties 19472 9710/21 Pump Houta Supply 308.32 DC Sta Maint 13473, y16/21 — Maggard Sales and Service 1,219.44 DC Sta Malat 1474 7241 old 13475 972421 Point Broadband 135.36 Office Phono 13478 reat Void 177 9124721 Point Broadband 131.49 DC Phone 13478 ‘924121 Induatfal Washer & Chomfcals 500,08 RC Sta Maint $200.60 DC Sta Maint $200.00 14470 9724/21 Fields Restauranis, LLC 189.96 Board Meeting 13480 8724/21 Mansfaid Ol Company 151.01 Vehicle Fuel 13401 9124721 Overhoad Door Coco JC 340.00 RC Sta Maint 13482 2421 Toby Edwards £249.50 Toby Meals fr VRA conference 43483 72421 Verizon 40.15 RC Phono PROW1 —S/A21 Ronald E. Peles 184.70 Directors Compensation PROI21 ——9I¥/21. Damon Rasnick 18470 Director’s Compensation PROW21 Sita Tim Lovelace 104.70 Director’s Compensation PROW2t —g/V2t Ca Rhea 184,70 Director’s Compensation PRO! —B/4/Rt_—_Jalfary 8, Cooper 184.70 Directors Compensation PRoW21 911/21. Tothy W. Ha 184,70 Directo?’ Compensation PRO — G/t5e1 Toby F. Edwards 2,800.12 Toby Salery tethalf PRev021 R01 Toby F, Edwards 2,600.42 Toby Salary 2nd hat! Total $07,444.57,

tenezas a ¥

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2023-22 - OPERATING BUDGET & EXPENSE REPORT

Expenditures | Yaa

Thugaonor Basket [Direct Expenses: [ranspor/Disposa mesa a g52.00 Tire Recyeing - 15,000.00 RW Event 7 32,000.00 Other Reimbursed Expenses 5

EET 7.508 592.00 |Overhead Expenses: Debt Service Loaders Tae 700.06 |e other poss : 2,900.00 ~ 0 ines 5 Buchanae Foo 30000 | Deters 450.001] 2 ruse 14500.00| so supplies: a Suokonan Sh 730000] i] Dikenson 20254 2500.00 | so Aus a187 2500.00 | a7 Fuel Buchan FIXH 0000 | — me Oikenson 373207 4500.00 | an fuse 09 7,000.00 | — i Helephona Buchanan Ena] T0000 | sa ikenton 15939 3,300.00 |e fuse 50769 2,000.00] 27 [Station Malntenance/Improvements: Suchanan Po 3000.06 | a Dekensor 751638 30,000.00 |e use 2303.99 30,000.00 | — > Coader/Equlp Malntenance Buchanan EECSIATY Bman 5 | pw] [Pianagement reakdown Dike a70s3 23,0000] ses] [Toby Heath ia use T2Ag7.82 73,000.00 sex] [Toby Salary 9229.0] Hransfer Station Permits ond Managements 03x cos/contbuton 14t6 5 station Permits SCOTT zop0000| ari] taxes 130457] VACO insuranee 14,664.00, 38,000.00 | an anogement& re 738508 30,000.00 | ze Finance Manager 755000 3,000.00 | 26 2299504 Tear Sas E0000 | ae TOSCO Tae I soppor 5000 aioe] ax] flay Ea) office RenVintemerCetVOtTea Sapper 92088 5000.00] son] fraxer 754 veers Comp PR Tax ea 800.00 | 7 8754 Protest Fes (ul 5 7amaoo|— ox) [OER esa [ening pense FUSES e000] ex] [Phone/nt coe) eave 123.90, 3,000.00| um] rent 00.0] Supp 3816 3,000.00] 2] portage 2492] uea/ueaner = 400.00] —_Jottce Sup ua eile Exper Err Z50000| sor] foank charge 2020} [Onform Renal 788 400.00 | 318 1920.9 [Rdvertng E00 2006.00 | a Project Te Shear DCBRC * 7000.00 | — a Resewes/ecup?—__ernergeney Find z 2a nl ‘OVERHEAD SUSTOTAT hare 7500.00 hire machinesshearer #230000 - [TOTAL NSE was XRT

Tithe aya]

Overhead Rate per County 3886.10

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Diectans

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 11/01/21             6:00 PM
STAFF RECOMMENDATION(s):

Public Hearing.pdf
Meeting: 11/1/21     6:00 PM
Staff Recommendation:
Suggested Motion:

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