2021-10-12 18 00-Russell BOS-Regular Meeting-Packet

2021-10-12 18 00-Russell BOS-Regular Meeting-Packet

Document Date: October 12, 2021 Document: 2021-10-12_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors October 12, 2021

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – October 12, 2021

BOS Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL – Clerk of the Board

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

RECOGNITION

Lebanon High School 2021 VHSL Group 2A Baseball Team – State Champions
Lebanon High School 2021 VHSL Varsity Softball Team

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………A-1

a. Unapproved minutes of September 7, 2021 b. Unapproved minutes of September 21, 2021

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………A-2

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………B-1

Agenda Board of Supervisors October

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - October 12, 2021

12, 2021

BOS Board Room Regular Meeting

6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL - Clerk of the Board

INVOCATION

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

RECOGNITION

Lebanon High School 2021 VHSL Group 2A Baseball Team - State Champions
Lebanon High School 2021 VHSL Varsity Softball Team

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of September 7, 2021 b. Unapproved minutes of September 21, 2021

Approval of Expenditures. Consider approval of expenditures presented for payment

COUNTY ATTORNEY REPORTS AND REQUESTS…

Russell County Page 1

Agenda Board of Supervisors October 12, 2021

Russell County Page 2

Committee Appointments for Board Consideration (Tabled).

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020 Dustin Keith Four-Year Term October 2, 2021 Jack Compton Four-Year Term October 2, 2021

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021 Michelle Tharp Two-Year Term October 2, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Gary Dotson Two-Year Term July 1, 2021 Johnny Jessee Two-Year Term July 1, 2021 Steve Dye Two-Year Term July 1, 2021 Eugene Ferguson Two-Year Term July 1, 2021 Tony Maxfield Two-Year Term July 1, 2021 Mike O’Quinn Two-Year Term July 1, 2021 Barbara K. Cox Two-Year Term July 1, 2021 Henry E. Stinson, Jr. Two-Year Term July 1, 2021 Carl Rhea Two-Year Term July 1, 2021 Emory Altizer Two-Year Term July 1, 2021

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021

Agenda

Board of Supervisors

Committee Appointments for Board Consideration (Tabled).

RC Planning Commission

Charles Edmonds Four-Year Term Roger Sword Four-Year Term Dustin Keith Four-Year Term Jack Compton Four-Year Term

April 3, 2021 December 31, 2020 October 2, 2021 October 2, 2021

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term Tony Lambert One-Year Term Ron Blankenship One-Year Term James Eaton, Jr. One-Year Term

Dante Community Center

Jason Gullett Two-Year Term Michelle Tharp Two-Year Term

Russell County Library Board

Karen Herndon Four-Year Term Ann Monk Four-Year Term Judy Ashbrook Four-Year Term

RC Highway & Safety Committee

Gary Dotson Two-Year Term Johnny Jessee Two-Year Term Steve Dye Two-Year Term Eugene Ferguson Two-Year Term Tony Maxfield Two-Year Term Mike O’Quinn Two-Year Term Barbara K. Cox Two-Year Term Henry E. Stinson, Jr. Two-Year Term Carl Rhea Two-Year Term Emory Altizer Two-Year Term

Community Policy Management Team

Angela Farmer Three-Year Term

June 30, 2021 June 30, 2021 June 30, 2021 June 30, 2021

June 30, 2021 October 2, 2021

June 30, 2021 June 30, 2021 July 10, 2021

July 1, 2021 July 1, 2021 July 1, 2024 July 4, 2024 July 1, 2021 July 1, 2024 July 1, 2024 July 1, 2021 July 1, 2024 July 1, 2024

August 3, 2021

October 12, 2021

Russell County

Page 2

Agenda Board of Supervisors October 12, 2021

Russell County Page 3

Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021 Scott Gilmer Four-Year Term September 7, 2021

Oak Grove Community Center

Linda Cross Two-Year Term October 7, 2021 Frances Glovier Two-Year Term October 7, 2021 Charlene Johnson Two-Year Term October 7, 2021 Tammy Perry Two-Year Term October 7, 2021 John Perry Two-Year Term October 7, 2021 Nancy Osborne Two-Year Term October 7, 2021 Peggy Kegley Two-Year Term October 7, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

  REPORTS

2021 Virginia Community Development Block Grant (CDBG) Regional
Water/Wastewater Fund - $2,500,000…………………………………………………C-1
VDOT September 2021 BOS Update Report…………….……………………………C-2
VDOT “Not Litter” Month……………………………………………………………….C-3
RC Disposal Truck Sale…………………………………………………………………C-4

REQUESTS

VDOT Resolution Closing Rte. 679 (Thomas Warner Road) for Drainage

Culvert Replacement VDOT Project 0679-083-P72, N501…………………………C-5

Agenda Board of Supervisors October 12, 2021

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021 Scott Gilmer Four-Year Term September 7, 2021

Oak Grove Community Center

Linda Cross Two-Year Term October 7, 2021 Frances Glovier Two-Year Term October 7, 2021 Charlene Johnson Two-Year Term October 7, 2024 Tammy Perry Two-Year Term October 7, 2021 John Perry Two-Year Term October 7, 2024 Nancy Osborne Two-Year Term October 7, 2021 Peggy Kegley Two-Year Term October 7, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

2021 Virginia Community Development Block Grant (CDBG) Regional Water/Wastewater Fund - $2,500,000.
VDOT September 2021 BOS Update Report…
VDOT “Not Litter” Month.
RC Disposal Truck Sale… REQUESTS
VDOT Resolution Closing Rte. 679 (Thomas Warner Road) for Drainage Culvert Replacement VDOT Project 0679-083-P72, N501.

Russell County Page 3

Agenda Board of Supervisors October 12, 2021

Russell County Page 4

Virginia Resource Authority (VRA) Resolution for Proceed Reimbursement
In Connection with the Courthouse Capital Improvement Project………………C-6
Cumberland Plateau Planning District Commission (CPPDC) Letter of
Support – Virginia Telecommunications Initiative (VATI) 2022……………………C-7
CPPDC CProp Grant ($100,000) – Three Rivers Destination Center……………C-8
Fallen Warriors – Russell County’s Wall of Fallen Warriors Section……………C-9
Spearhead and Russell County’s Memorandum of Agreement (MOA)…………C-10
RC Planning Commission Plats………………………………………………………C-11
Travel Request……………………………………………………………………………C-12

BOARD DISCUSSIONS & REMINDERS

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • RC Conference Center….………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Disposal………………………………………………………………………………O • RC Litter……………………………………………………………………………………P

Agenda Board of Supervisors October 12, 2021

Virginia Resource Authority (VRA) Resolution for Proceed Reimbursement In Connection with the Courthouse Capital Improvement Project…
Cumberland Plateau Planning District Commission (CPPDC) Letter of Support — Virginia Telecommunications Initiative (VATI) 2022…
CPPDC CProp Grant ($100,000) - Three Rivers Destin:

ion Center…

Fallen Warriors —- Russell County’s Wall of Fallen Warriors Section…
Spearhead and Russell County’s Memorandum of Agreement (MOA)…

11.RC Planning Commission Plats…

Travel Request. BOARD DISCUSSIONS & REMINDERS ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . RC Conference Center. RC Fitness Center… RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto RC Disposal. RC Litter…

Russell County Page 4

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

    Meeting: 10/12/21      6:00 PM

Recognition

Lebanon High School 2021 VHSL Group 2A Baseball Team – State Champions
Lebanon High School 2021 VHSL Varsity Softball Team

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

0/12/24 00 PM

Meetin:

Recognition

Lebanon High School 2021 VHSL Group 2A Baseball Team — State Champions
Lebanon High School 2021 VHSL Varsity Softball Team

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Lebanon High School 2021 VHSL Varisity Softball Team Class 2 Final Four

In Recognition

| Outstanding Sportsmanship and Achievement

Awarded by

/\| Russell County Board of Supervisors 5 “4 CHAR

Lebanon High School 2021 VHSL Group 2A Baseball State Champions

In Recognition of

Outstanding Sportsmanship and Determination to Win State Title

‘Awarded by

Russell County Board of Supervisors foobecensd i by. CHAR [a q ¥ 5] = =

"pf the NCAA. le a member of| \pestian College ion (NCCAA). [ist away match jp Aug. 28 at i Davidson- ig Off a strong p which they yo ILS over- pil to Sandhills 40 “Tournament

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1:00 PM

WHRU VV RREE, CEU VV UHERUEU CASSEL

WYTHEVILLE, Va, (August 3, 2021) — Castlewood opened the golf season with a strong showing in the Woodford Classic at Wytheville Golf Club on Tuesday. ‘The Blue Devils fin- ished in fourth place, the top showing in Class 1. The de- fending Class 1 champ, George ‘Wythe finished in 10th place.

Jacob Lasley shot a 76 and Coleman Cook finished with a 78 to lead Castlewood,

Defending Class 3 state cham- pion, Abingdon won the tourna- meat.

Below are the complete re- sults,

WOODFORD CLASSIC Team Scores

Abingdon 292, Floyd County 307, Blacksburg 311, Castlewood 821, Radford 332, Marion 339,

Gate City 359, Rural Retreat 365, Union 282, George Wythe 367, Grayson County 396, Patrick Henry 405, Chithowie 412, Holston 492, Northwood ine. Individual Results.

41, Abingdon — Grace Addison 70, Conner Brummitt 73, Katio Hall 74, Will Watson 75.

Floyd County ~ MeKenzie Weddle 70, Ryne Bond 73, Dylan Bond 81, Corey Powers 83,

8, Blacksburg ~ Sean Ruan 66, Pietoe Campbell 80, Emerson Keene 82, Lishu Wang 83.

4, Castlewood — Jacob Lasley 78, Coleman Cook 78, Abby Bradley 81, Connor Robinette 66,

Radford ~ Jack Davis 80, Graham Minarik 82, Brody Shull 85, Lucas Beeler 85,

6, Marion — Grayson Sheets 76, Tyler Sayers 79, Ethan Bagett 92, Troy Letley 92.

7, Gate Cily ~ Ethan Dishner 82, Zach Taylor 82, Evan Lane

88, Eli McMurray 101,

Fural Retreat — Bryce Tibbs 82, Ben Musser 91, Logan Miller 93, Joey Olender 99.
Union — Luke Slagle 86, Jacob Day 96, Alexa Barnett 100, Ethan Rich 100.
George Wythe — Benson Blevins 72, Reece Vaught 93, ‘Tyler Scott 109, Josh Crigger 113.
Grayson County ~ Madison Carrico 89, Matt Rector 96, Ryan Smith 104, Andrew Shatiner 107.

12, Patrick Henry - Savanna Riley 97, Carter Lester 98, Isaac Presley 101, Caleb Holley 109.

Chilhowie - Chase Coley 79, Will Bames 94, Jordan Elrod 118, Will Goodwin 121.

14, Holston - Cade Morrison 99, Molly Turner 125, Colton Woodward 128, Nathan Bock 140.

Northwood ~ Skylar ‘Thompson 85, Chris Salyer 100, Molly Hoimes 102,

‘CONTRIBUTED Photos

‘The Lebanon Town Council recently honored the Lebanon Pioneer softball team

(above) for advancing to the VHSL Class 2 Final Four and the Lebanon Pioneer baseball team (below) for claiming the Class 2 State Championship, the first in

school history,

1207 ‘TL asndny ‘Kepsoupay, - smayy WouEga’] a4 - Hy adtg

3 be LEBANON HIGH SCHOOL 2021 GROUP 2A BASEBALL STATE CHAMPIONS

“Members of the 2020-2021 Lebanon High Schoo! Virginia High School League State Championship Baseball Team.

PLAYERS

Hunter Hertig

Brian & Tracy Hertig 109 Clinchview Circle Lebanon VA 24266

Zach Hertig Brian & Tracy Hertig 4109 Clinchview Circle Lebanon VA 24266

Nick Belcher

David & Regina Belcher 671 Oak Circle Drive Rosedale VA 24280

Sage Potts Ryan & Meagan Potts 413 Highland Drive Lebanon VA 24266

Anthony Houchins Brian & Tamera Houchins 1272 Pioneer Drive Lebanon VA 24266

Preston Steele

Eric & Lindsay Steele 375 Windy Hill Circle Lebanon VA 24266

Equipment Manager

Paul Hess P.O Box 2543 Lebanon VA 24266

Io pew hl

LEBANON HIGH SCHOOL | pe 2021 VARSITY SOFTBALL TEAM Ota 2 duh

*Members of the Lebanon High School 2021 Varsity Softball Team.

Haley Finney Nathan & Melanie Finney P.O Box 1870

Lebanon VA 24266

Maggie Lampkin Brandon & Farrah Lampkin 181 Forest Brook Road Lebanon VA 24266

Alexis Horne

Josh & LeAnn Horne 22721 Osprey Rd. Bristol VA 24292

Tatum Dye Josh & Jody Miller 1837 East Cross Roads Lebanon VA 24266

Morgan Varney Glen & Melinda Varney 164 Oak Hill Lane Rosedale VA 24280

Adrienne Morrison

Jeff & Angela Morrison

P O Box 775

2747 State Route North 71 Lebanon VA 24266

Head Coach

Dennis Price 503 Warner Subdivision Road Lebanon VA 24266

Assistant Coaches

Sam Jones 445 Donald C, Moore Drive Lebanon VA 24266

Shelia Adams 2407 Carterton Rd. Lebanon VA 24266

Lynette Compton P 0 Box 227 Rosedale VA 24280

 Board of Supervisors                       Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

     Meeting: 10/12/21       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

a. Unapproved minutes of September 7, 2021 b. Unapproved minutes of September 21, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/12/21 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

a. Unapproved minutes of September 7, 2021 b. Unapproved minutes of September 21, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

September 07, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, September 07, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Oris Christian Rebecca Dye

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Recognitions

The Board recognized Stream Sweepers – Clinch River Project for their efforts in cleaning up areas of the Clinch River.

PUBLIC HEARING HELD ON ALTERNATIVE PUBLIC EDUCATIONAL PROGRAMS - SCHOOL CHOICE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on Alternative Public Educational Programs - School Choice. The Chair opened the public hearing to comments.

September 07, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, September 07, 2021 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Oris Christian Rebecca Dye

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The Board recognized Stream Sweepers — Clinch River Project for their efforts in cleaning up areas of the Clinch River.

PUBLIC HEARING HELD ON ALTERNATIVE PUBLIC EDUCATIONAL PROGRAMS - SCHOOL CHOICE Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was

held on Alternative Public Educational Programs - School Choice. The Chair opened the public hearing to comments.

The following citizens commented in favor of the implementation of alternative educational programs.

James Nunley Larry Hughes Nathan Kiser Monica Martin Michelle Vance Jimmy Hobbs Matthew Cassidy Shawn Vance Dr. Don Zampogna Mike Dye Michael Colley Lynn Hess

The public hearing was closed to comments.

APPROVAL OF THE AUGUST 02, 2021 MINUTES

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the August 02, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,336,013.53 including withholdings and reoccurring.

The vote was: Aye: Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

Board members made appointments to the advisory committee that had not already done so.

County Advisory Committee

Oris Christian - Oris Christian Rebecca Dye - Brandi Hurley Lou Wallace - Donna Ratliff Moore Tim Lovelace - Allison Ball

The following citizens commented in favor of the implementation of alternative educational programs.

James Nunley Larry Hughes Nathan Kiser Monica Martin Michelle Vance Jimmy Hobbs Matthew Cassidy Shawn Vance

Dr. Don Zampogna Mike Dye Michael Colley Lynn Hess

The public hearing was closed to comments. ‘APPROVAL OF THE AUGUST 02, 2021 MINUTES

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the August 02, 2021 minutes and dispense with the reading thereof.

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

The vote was: ‘Aye: Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

Board members made appointments to the advisory committee that had not already done so. County Advisory Committee

Oris Christian - Oris Christian

Rebecca Dye - Brandi Hurley

Lou Wallace - Donna Ratliff Moore Tim Lovelace - Allison Ball

APPROVAL TO TABLE COMMITTEE APPOINTMENTS

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to table the committee appointments listed on the agenda until a reconvened meeting is scheduled in September.

The vote was: Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton, and Rebecca Dye Nay: None

Citizens Comment

The Chair opened citizens comment period.

Larry Hughes, Lebanon commented that the tax money for education should follow the child.

Shawn Vance, Castlewood questioned why Oris Christian appointed himself to the Advisory Committee.

Nathan Kiser, Lebanon thanked the Board for making the appointments to the Advisory Committee but wanted to know when they could have the first meeting.

Lynn Hess, Swords Creek complained that the Russell County PSA had been late reading meters and would appreciate it if someone could look into this.

Michelle Vance, Castlewood commented that the Board was “still talking and not walking”.

The Chair closed citizens comment period.

County Attorney Reports and Requests

Project Jonah Interjurisdictional Agreement was discussed by Katie Patton, County Attorney

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter Executive (closed) Session to discuss legal matters pursuant to Section 2.1-3711(a)(8) – Legal Discussions concerning consultation with legal counsel concerning legal advice concerning a County matter.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO TABLE COMMITTEE APPOINTMENTS

The vote was:

‘Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, David Eaton, and Rebecca Dye Nay: None

Citizens Comment

The Chair opened citizens comment period.

Larry Hughes, Lebanon commented that the tax money for education should follow the child.

‘Shawn Vance, Castlewood questioned why Oris Christian appointed himself to the Advisory Committee.

Nathan Kiser, Lebanon thanked the Board for making the appointments to the Advisory Committee but wanted to know when they could have the first meeting.

Lynn Hess, Swords Creek complained that the Russell County PSA had been late reading meters and ‘would appreciate it if someone could look into this

Michelle Vance, Castlewood commented that the Board was “still talking and not walking” The Chair closed citizens comment period. County Attorney Reports and Requests

Project Jonah Interjurisdictional Agreement was discussed by Katie Patton, County Attorney

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter Executive (closed) Session to discuss legal matters pursuant to Section 2.1-3711(a)(8) ~ Legal Discussions concerning consultation with legal counsel concerning legal advice concerning a County matter.

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

County Administrator Reports & Requests

APPROVAL OF VDOT ROUTE 637 DISCONTINUED BRIDGE & PRESCRIPTIVE EASEMENT

Motion made Carl Rhea, second Lou Wallace and duly approved by the Board of Supervisors to approve VDOT Route 637 Discontinued Bridge & Prescriptive Easement Right-of-Way – 30 ft. width & 0.02-mile length.

The vote was: Aye: Carl Rhea, Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of

Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were ide the closed meeting was convened were heard, discussed, or considered Supervisors.

d in the motion(s) by which the meeting by the Board of

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea ~ AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian — AYE

County Administrator Reports & Requests

APPROVAL OF VDOT ROUTE 637 DISCONTINUED BRIDGE & PRESCRIPTIVE EASEMENT

Motion made Carl Rhea, second Lou Wallace and duly approved by the Board of Supervisors to approve VDOT Route 637 Discontinued Bridge & Prescriptive Easement Right-of-Way — 30 ft. width & 0.02-mile length,

The vote was: ‘Aye: Carl Rhea, Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RUSSELL COUNTY IDA AFID GRANT FOR PROJECT BROWN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Russell County Industrial Authority AFID Grant for Project Brown.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A SUPREME COURT OF VA GRANT IN THE AMOUNT OF $90,000

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to accept and appropriate a Supreme Court VA Drug Treatment Court Docket Grant -in the amount of $90,000.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to advertise for a Request for Qualifications for Three Rivers Destination Center.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A VDCJS GRANT IN THE AMOUNT OF $70,000

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept and appropriate a Virginia Department of Criminal Justice Grant in the amount of $70,000.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SURPLUS A SOLID WASTE DISPOSAL TRUCK

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to surplus a solid waste disposal truck.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RUSSELL COUNTY IDA AFID GRANT FOR PROJECT BROWN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Russell County Industrial Authority AFID Grant for Project Brown.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A SUPREME COURT OF VA GRANT IN THE AMOUNT OF $90,000

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to accept and appropriate a Supreme Court VA Drug Treatment Court Docket Grant -in the amount of $90,000.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to advertise for a Request for Qualifications for Three Rivers Destination Center.

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

‘APPROVAL OF A VDCJS GRANT IN THE AMOUNT OF $70,000

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept and appropriate a Virginia Department of Criminal Justice Grant in the amount of $70,000.

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SURPLUS A SOLID WASTE DISPOSAL TRUCK

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to surplus a solid waste disposal truck.

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO SOLICIT AN ATTORNEY GENERAL OPINION ON ALTERNATIVE EDUCATIONAL PROGRAMS

Motion made by Steve Breeding, second David Eaton request the State Attorney General ‘s opinion concerning our ability to grant tax credits for alternative education options and authorize legal counsel to collaborate with a local legislator to accomplish this task and to coordinate a meeting for the newly appointed Advisory Committee.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO GET ESTIMATES ON ELECTRONIC EQUIPMENT FOR THE SOLID WASTE SITES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize the County Administrator to get an estimate on the installation of cameras and electronic gates at solid waste sites.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO DRAFT A LETTER IN OPPOSITION TO THE CENSUS RESULTS AND POSSIBLE REDISTRICTING

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize the County Attorney to draft a letter in opposition to the latest census results.

The vote was: Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN TO RECONVENE ON SEPTEMBER 21, 2021 AT 4:OO PM

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors adjourn to reconvene on Tuesday, September 21, 2021 at 4:00 pm.

The vote was: Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

APPROVAL TO SOLICIT AN ATTORNEY GENERAL OPINION ON ALTERNATIVE EDUCATIONAL PROGRAMS,

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO GET ESTIMATES ON ELECTRONIC EQUIPMENT FOR THE SOLID WASTE SITES

The vote was: ‘Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO DRAFT A LETTER IN OPPOSITION TO THE CENSUS RESULTS AND POSSIBLE REDISTRICTING

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize the County Attorney to draft a letter in opposition to the latest census results.

The vote was: ‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO ADJOURN TO RECONVENE ON SEPTEMBER 21, 2021 AT 4:00 PM

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors adjourn to reconvene on Tuesday, September 21, 2021 at 4:00 pm.

The vote was: ‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian

Nay: None

Clerk of the Board Chairperson

September 21, 2021

An adjourned meeting of the Russell County Board of Supervisors was held on Tuesday, September 21, 2021 at 4:00 pm in the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag.

Roll call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Committee/Board Appointment Workshop

The Board discussed how to proceed with committee/board appointments that would reflect fair and/or equal representation from each district. The County Attorney will give an update at the October 2021 Board of Supervisors meeting.

APPROVAL TO PRE-PAY GENERAL COUNTY INVOICES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to pre-approve general county invoices that were to be paid on October 04, 2021.

The vote was:

September 21, 2021

‘An adjourned meeting of the Russell County Board of Supervisors was held on Tuesday, September 21, 2021 at 4:00 pm in the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Invocation by Caleb Johnson, followed by the Pledge of Allegiance to the Flag. Roll call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk

Vicki Porter, Deputy Clerk Katie Patton, County Attorney Absent:

None

APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Com

1ee/Board Appointment Worksho} The Board discussed how to proceed with committee/board appointments that would reflect fair and/or equal representation from each district. The County Attorney will give an update at the October 2021

Board of Supervisors meeting.

APPROVAL TO PRE-PAY GENERAL COUNTY INVOICES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. pre-approve general county invoices that were to be paid on October 04, 2021.

The vote was:

Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO CHANGE THE OCTOBER 04, 2021 BOS MEETING TO OCTOBER 12, 2021

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to move the October 04, 2021 Board of Supervisors meeting to Tuesday, October 12, 2021 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second Oris Christian and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Carl Rhea, Oris Christian, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton and Rebecca Dye Nay: None

Clerk of the Board Chairperson

Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO CHANGE THE OCTOBER 04, 2021 BOS MEETING TO OCTOBER 12, 2021

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second Oris Christian and duly approved by the Board of Supervisors to adjourn,

The vote was:

‘Aye: Carl Rhea, Oris Christian, Tim Lovelace, Lou Wallace, Steve Breeding, David Eaton and Rebecca Dye Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item A-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 10/12/21      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s September 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s September 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s September 2021 Monthly Expenditures.

ATTACHMENTS:

• September 2021 Monthly Expenditures

Board of Supervisors Action Item A-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/12/21 6:00 PM

Approval of Expenditures

Request approval of the County’s September 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s September 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s September 2021 Monthly Expenditures.

ATTACHMENTS:

September 2021 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

      Meeting: 10/12/21         6:00 PM

County Attorney Reports

RC BOS By-Laws

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney

Lebanon, VA 24266 10/12/21

Meetin:

County Attorney Reports

RC BOS By-Laws

Staff Recommendation: Board Discretion. ‘Suggested Motion: Motion Required

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 10/12/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

Committee Appointments for Board Consideration (Tabled).

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Board of Supervisors Action Item 187 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/12/21 6:00 PM

Board Appointments

Committee Appointments for Board Consideration (Tabled).

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 10/12/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021

Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021

Scott Gilmer Four-Year Term September 7, 2021

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/12/21 6:00 PM

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021

Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021 Scott Gilmer Four-Year Term September 7, 2021

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board Appointments for 2021

Russell County Planning Commission Charles Edmonds 3 Four Years April 3, 2021. Roger Sword 3 Four Years December 31, 2020 Cumberland Plateau Economic Development Commission Frank Horton 5 One Year June 30, 2021 Tony Lambert 6 One Year June 30, 2021 Ron Blankenship 3 One Year June 30, 2021 [James Eaton, Jr. 6 One Year June 30, 2021 Dante Community Center ljason Gullett 2 Two Years June 30, 2021 Russell County Library Board Karen Herndon 1 Three Years June 30, 2021 [Ann Monk 5 Three Years June 30, 2021 [Southwest Community College Advisory Board Lynn Keene Four Years June 30, 2021 [Gregory Brown Four Years June 30, 2021 ighway & Safety [Gary Dotson 1 Two Years July 4, 2021 Johnny Jessee i Two Years July 1, 2021 [Steve Dye 4 Two Years July 1, 2021 Eugene Ferguson 6 Two Years July 1, 2021 Tony Maxfield 3 Two Years July 4, 2021 Mike O’Quinn fl Two Years July 1, 2021 Barbara K. Cox 3. Two Years July 4, 2021 Henry E Stinson, Jr. 4 Two Years July 4, 2021

Carl Rhea Two Years July 1, 2021 Emory Altizer (deceased) Two Years July 4, 2024 Russell County Library Board

Judy Ashbrook Four Years July 10, 2021

[Community Policy Management Team

[Angela Farmer

Three Years

‘August 3, 2021

[Dante Community Center

[Catherine Pratt Two Years ‘August 5, 2021 Heart of Appalachia Tourism Development Authority

Heather Powers (resignation) Two Years September 10, 2022 Health Coalition Board

Heather Powers (resignation)

Industrial Development Authority

Roger Sword Four Years September 5, 2021 [Scott Gilmer Four Years ‘September 5, 2021 Drill Community Center

Michelle Tharp. Four Years October 2. 2021 [Oak Grove Community Center

Linda Cross Two Years October 7, 2021 Frances Glovier Two Years October 7, 2021 Rita “Charlene” Johnson Two Years October 7, 2021 Tammy Perry Two Years October 7, 2021

[iohn Perry Two Years October 7, 2021 [Nancy Osborne Two Years October 7, 2021 Peggy Kegley Two Years October 7, 2021 Russell County Planning Commission

Dustin Keith Four Years October 2, 2021 [jack Compton Four Years October 2, 2021 [Community Policy Management Team

[Alice Meade Three Years November 5, 2021 Lori Gates Three Years November 5, 2021 Russell County Planning Commission

[Andy Smith Four Years November 6, 2021 [Appalachian Juvenile Com:

Vicki Porter Four Years December 2, 2021 Cumberland Mountain Community Service Board

[james Mounts Three Years December 31, 2021 David Eaton Three Years December 31, 2021 Highway & Safety Commission

Linda Cross Two Years December 31, 2021

People Inc. Development Financial Board

[Alicia MeGlothlin

Three Years

December 31, 2021

Scott J. Gilmer 258 Big Cedar Creek Rd. Lebanon, VA 24266 276-701-2057

July 26, 2021

Russell Go. Board of Supervisors Lonzo Lester, County Administrator 137 Highland Drive

Lebanon, VA 24266

Dear Madam Chairman,

T would like to take this opportunity to thank you and the entire Board of Supervisors for your support and confidence in me serving on the Russell Co, IDA Board over the past four years. It has been a pleasure serving the citizens of our county, We have had many accomplishments together over this term and I am confident in the current board promoting Russell County for economic development and job creation, With that said, T would like to respectfully withdraw my name from consideration of reappointment in September of 2021. I look forward to assisting the IDA by any means possible in future projects within my capacity as councilman of the Town of Lebanon.

Sincerely,

SKE

Scott J. Gilmer

COUNCIL MEMBERS ‘A. DOYLE FIELDS SCOTT J. GILMER MARY J. STANLEY

M. ELIJAH LEONARD

W. BRADLEY LAMBERT.

NELSON A. “TONY” DODI, Mayor DeANNA C. JACKSON, Vice Mayor KEVIN L. BLANKENSHIP, Town Manager KEVIN D. TILLER, Town Attomey

TOWN OF LEBANON

‘Telephone (276) 889-7200 Fax (276) 889-7208, 405 West Main Street P.O. Drawer 309 Lebanon, Virginia 24266

‘August 18, 2021

Russell County Board of Supervisors Mr. Lonzo Lester, County Administrator 137 Highland Drive, Suite A

Lebanon, Virginia 24266

Dear Mr. Lester,

For your information and planning, the Lebanon Town Council at their August 17, 2021 reconvened meeting appointed Ms. DeAnna Jackson to fill the Town’s vacancy on the Russell County IDA created by Mr. Scott Gilmer’s desire to not be reappointed to the Russell County IDA.

me a call at 276-971-0665.

Thank you and if you need additional information, please

Sincerely,

Zileted SnuyDt

felson A. “Tony” Dodi, Mayo

“Progressing For Tomorrow”

From: [email protected] To: [email protected]; [email protected]; [email protected]; "David

Eaton"; [email protected]; [email protected]; [email protected]; [email protected]

Subject: September IDA appointments Date: Monday, August 16, 2021 1:25:51 PM Attachments: image001.png

Good morning Ladies and Gentlemen,

I appreciate the opportunity to share my thoughts regarding our upcoming appointments. We have two appointments coming up in September, Scott Gilmer and Roger Sword. Scott’s position is a town appointment and we have spoken with the mayor in reference to filling this position. I would like to share my thoughts in reference to filling the position for Roger. During the time that I have served on the board Roger has been a very valuable member of the board. The experience that he brings to our projects is invaluable. To my knowledge Roger has never missed a meeting aside from one instance when he was hospitalized. I certainly appreciate his willingness to serve and the desire to continue serving on our board. I would like to recommend appointing Roger Sword for one additional term with the IDA. His experience will continue to help our board grow and mature as we add new members to the board. I appreciate your consideration and I will be glad to answer any questions you may have.

Have a great day!

Ernie McFaddin Chairman

133 Highland Drive, Suite B Lebanon, VA 24266 276-971-0690 www.russellcountyida.org

Virus-free. www.avast.com

From: ‘[email protected]

To: JonzolesterGrussellcountwa.us; rebecca [email protected]; steve breeding Grussellcountwa.us; "Davi ‘minecetmustleeuntacon an Bentssemalicom acahenSnisselemunhnas [email protected]

Subject: September IDA appointments

Date: Monday, August 16, 202% 1:25:51 PM

‘Attachments: imzae001,ona

Good morning Ladies and Gentlemen,

| appreciate the opportunity to share my thoughts regarding our upcoming appointments. We have two appointments coming up in September, Scott Gilmer and Roger Sword. Scott’s position is a town appointment and we have spoken with the mayor in reference to filling this position. | would like to share my thoughts in reference to filling the position for Roger. During the time that | have served on the board Roger has been a very valuable member of the board. The experience that he brings to our projects is invaluable, To my knowledge Roger has never missed a meeting aside from one instance when he was hospitalized. | certainly appreciate his willingness to serve and the desire to continue serving on our board. | would like to recommend appointing Roger Sword for one additional term with the IDA. His experience will continue to help our board grow and mature as we add new members to the board. | appreciate your consideration and | will be glad to answer any questions you may have.

Have a great day!

Ernie McFaddin Chairman

IDA

Russell County, VA

133 Highland Drive, Suite 8 Lebanon, VA 24266 276-971-0690 www.russellcountyida.org

By | Virus-free. www.avast.com

COUNTY OFRUSSELL, VIRGINIA L printFom |. OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION: Letter Sent:

Currently Serving On;

NAME: eek Son -D ed Nia ce

(Last) (First) (Middle Initial) (Mr. Mrs.

ouappress = ZG Douth Vill dl Venue abGen 307, Mailing Address: Game, nets Poo Thon aaa, helm la atace Se Peat TELEPHONE NUMBERS: A%- GOB- 760 |

(Home) (Business) (FAX)

Rank)

VOTING DISTRICT:

PROFESSION/VOCATION: R #4in €& IONS ON WHICH YOU WISH TO SERVE: Ri Us 5é ll a “cp A

(List no more than 3 ~- in order of preferences)

BOARDS/COMMIS

OTHER INTERESTS

EDUCATION:

JOB EXPERIENCE:

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: _/p gg Wrecon Aout of L ebanow vet

‘ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? _o

IF YES, PLEASE NAME:

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? no

IF YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER:

OTHER INTERESTS (Continued)

JOB EXPERIENCE (Continued):

Tkassell Qo. Commonwealth Ahly.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE (Continued):

= ed Deszidever Busser Ge. Chombee of Commence

COUNTY OFRUSSELL, VIRGINIA L printeom… 1. OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION ae

Currently Serving On:

name: Wz Sep Tol Zz Me.

(Last) First) (Middletnitiat) (Me.,Mrs., Miss, Rank)

woweavoness: __ 2B4/ pMayifsr/ Kole! ale LUE WA 2i699 _LLE WL! mb |. zen

(Email Addcess)

revepHonenumpers: LK 97/3576 276 97 3576 NY

(Home) (Business) (FAX)

proressionvocation: UKE papt Daphetaey’ of TRA pacbi ty! / Mae + Exyired

BOARDS/COMMISSIONS ON WHICH YOU WISH TO seeve,_Zaleheil Lewlyanart Aitboerh/

(List no more than 3 — in order of preference:) Wink Sra)

Abie Breve Mhecih/ omer mrerests: tobe Arby ibles, Agtovhie Cases Lhuich_yutth

One Modkde Mintel epucation: AS, plant Lb tin) Lip schol, JIS cbgpee Sovhuest Vl Lamy

Clee, bts deez tollat th damsel Abe, 28 byte Alid time, US hay

JOB EXPERIENCE: VYUI7 Zeidler Gg Abie St ba LEM CA CH od b Hho bei is. civic or service orcaNization Exeenience: 2% ow Lot/ Bulebic Lode jy Lesvell,

Lebo, ¢ Ceacal castes. Lhe tid Live splays, hth, yolh milo

‘ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? No

irves,pLeasename: — AZ

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? NES

vwves,rtsasename: Kese/ Lop! Mel Lotd / Za] Zowtmte tah

ARE YOU A REGISTERED VOTER? Ves. DISTRICT NUMBER: G

Loretta Vance

From: Sei To:

Subject:

[email protected]

Monday, July 12, 2021 9:57 AM

[email protected]; [email protected] Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Donnie E Christian

Email Address [email protected] Address PO Box 1917

City Lebanon

State VA

Zip Code 24266

Phone Number 276-254-0128

Fax Number Field not completed.

Board/Committee on Which Planning Commission

You Wish to Serve Cumberland Plateau Economic Development Tourism Other Interests Serving the citizens of our region especially Russell Co with

Good infrastructure, Great jobs & Wonderful Recreational opportunities

Education BS - Mining Engineering Completed majority of course work for dual BS in Civil Engineering

Job Experience 35+ years of Engineered Planning & Design for Land

Development & Infrastructure. Approx. 20 years with local Consulting Engineering firms and approx. 15 years with State Regulatory Agencies. Designed Subdivisions for Commercial & Residential Development - Prepared Plats.

Civic or Service ~4 years - VDOT Technical Advisor to RC Planning Organization Experience Commission

20+ years - Board of Director - RCPSA

‘1+ years - Industrial Development Authority

COUNTY OFRUSSELL, VIRGINIA L printeom | OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION

Letter Sent:

Currently Serving On:

NAME: Edmonds Charlie (Last) (First) (Middle initial) (Mr, Mrs., Miss, Rank)

HOME ADDRESS: 3907 Jessee’s Mill Rd Cleveland, VA 24225 edmonds.cwe 1 @gmail.com

(Email Address)

EPHONE NUMBERS: __ 276-494-6138 (Home) (Business) (PAX)

PROFESSION/VOCATION: Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg. ee

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: RCPC a

(List no more than 3 - in order of preference:) a

OTHER INTERESTS: ishing, woodworking, gardening,

Golf,

EDUCATION: _High School Graduate, Technical School, Some college

JOB EXPERIENCE: _ Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg. _

ity, Virginia Royal Arch, Virginia

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: Virginia Jaycees, Lions Club, Masonic Frater

Fastern Star, Lebanon Baptist Church

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME: RCPC

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME: _RCPC.

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER:

COUNTY OF RUSSELL, VIRGINIA L prnteom.

COMMITTEE APPLICATION Caretly NAMB: HeFaddin Luther E He Caaty Cirty ‘(iiiddte ital) (Mir, Mire. Miss, Rak) HoMBADDRESS Q43% Redbud Huy, Po Bex 1909 ernie® Honalker VA ZU2G0 MePoddena ssoc. col TBLEPHONB NUMBERS: 2-7¢4~97)1-OW9o ZT -9 73 -Eleoo 216-813-133 Gromey ‘Guinea ERAT PROFESSIONVOCATION: I asyranee Sales BOARDS/COMMISSIONS ON WHICH YOU WisH TO SERVE: RusSel{ Count, PSA t (List no more than 3 – in orderof preference:) Ruste Cound Planning Coremrissioa

ormmrmterests; Voluateer Secvice world, local and Foren tice von

Work. - xpucaTion: Nigh, school dplous and Business Ader.

istrahon

Covfbes JOBEXPERIENCE: MePaddia + Associates 21 yes, HeFaddsnr Properhes

1S years CIVIC OR SERVICE ORGANIZATION EXPERIENCE: _Helosng Weads Ministries 15 yes

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF Yes

visueasename: — Qu ssel( Coun, DA

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF lo

‘YES, PLEASE NAMB: ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 4

Loretta Vance

From: Sent: To: Subject:

[email protected]

Friday, November 20, 2020 10:24 AM [email protected]; [email protected] Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Email Address Address

city

State

Zip Code Phone Number Fax Number

Board/Committee on Which You Wish to Serve

Other Interests

Education

Job Experience

Civic or Service Organization Experience

‘Are you currently a member ofa Russell County Board or Committee?

IFYES, please name:

Alita Ann Whited [email protected] 85 Acre Lane

Cedr Bfuff

Russell

24609

276971-4401

Field not completed. Ptanning Commission

Field not completed.

Associate Degree from SWCC Graduate Realtors Institute Multiple classes in Real Estate and Real Estate Appraisal

33 years as Real Estate Broker, Associate Broker and Agent (Licensed in all three categories at different times)

13 years in Real Estate Appraisal (Certified Real Estate Appraiser)

Clinch River Kiwanis since 1989

Richlands Garden Club

Russell County Republican Committee

Field not completed.

Loretta Vance

From: [email protected]

Sent: Friday, February 12, 2021 2:08 PM

To: [email protected]; loretta.vance@russ Subject: Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Robert Breimann Email Address [email protected] Address P.O. Box 2100

City Grundy

State VA

Zip Code 24614

Phone Number 2769352128

Fax Number 276-935-4162

Board/Committee on Which Library Board You Wish to Serve

Other Interests Field not completed.

Education College; Graduate School; Law School

Job Experience Partner ~ Street Law Firm

Civic or Service Coach youth league soccer, basketball and baseball, former Organization Experience Cub Scout Den leader.

‘Are you currently a member No of a Russell County Board or Committee?

IFYES, please name: Field not completed. Have you previously served No

‘as a member of a Russell

County Board or

Committee?

IF YES, please name: Field not completed.

COUNTY OF RUSSELL, VIRGINIA OFFICE USE ONLY:

COMMITTEE APPLICATION Date Received

Letter Sent

Currently Serving On : brary Board

NAME: Ashbrook Judy N Miss Yip g |

(Last) (First) (Middle Initial) (Mr., Mrs., Miss, Rank)

HOME ADDRESS; 389 Scenic Drive Lebanon, Virginia

jnashbrookehotmail.com

(Email Address)

‘TELEPHONE NUMBERS: (276) 889-1159

(Home) (Business) (FAX)

PROFESSION/VOCATION; School Teacher Retired (37 Years)

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: Russell County Library Board

(List no more than 3 ~ in order of preference:)

OTHER INTERESTS: Reading, Spending Time With Grandchildren, Traveling

EDUCATION: — Master’s Degree in Education (MEd) from University of Virginia, Bachelor of Science (Biology) King College

Castlewood High School Graduate (1967)

JOB EXPERIENCE: Teacher- Russell County Public Schools - 37 years. Elementary and Middle School

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: Daughter’s of the American Revolution (DAR) Member with additional service

toveterans.

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Y€S

IF YES, PLEASE NAME: Library Board

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? YS DISTRICTNUMBER: 5

COUNTY OF RUSSELL, VIRGINIA

BOARD APPLICATION

Currently Serving On:

NAME: Monk: Aun J Mrs

(Las) First) (Middle Initial) (Mr, Mrs., Miss, Rank)

nome appress: — 5 OF Doula C, Moore Der : “Lebanon Vi a 266 Ginn} morrkecat4ahoo,tay

(Email Address)

‘TELEPHONENUMBERS: 276-202-9912

(Home) (Business) (FAX)

proressionvocation: ‘Retiree.

BOARD ON WHICH YOU WISH TO SERVE: Russell Cov ny Pub icLibrary

(List no more than 3 ~ in order of preference :)

OTHER INTERESTS:

EDUCATION: See Vegume.

JOBEXPERIENCE) Gee (Cesumye.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? \ /es

IF YES, PLEASE NAME “Russell County Public. Library

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? yes

IF YES, PLEASE NAME: Ru ell Cowrshy Tourer

ARE YOU AREGISTERED VOTER? ues isruicrnumaen: SPY, i

ANN,

JACKSON MONK

509 Donald C. Moore Drive Lebanon, Virginia 24266

276-81 Email

89-3786 : [email protected]

SUMMARY OF QUALIFICATIONS

Offering a strong background of work experience in diverse environments and sound training,

Knowledge of office procedures and equipment. Experienced in Microsoft Office, ProVal, and various other software programs,

Accustomed to high volume, fast paced environments. Work effectively with persons of diverse backgrounds.

Energetic and enthusiastic. Provide sustained effort for organizational and personal goals and objectives.

Highly developed communication and interpersonal relation skills.

ies.

Proven problem-solving abil Capable of handling multiple levels of tasks and responsibilities.

EDUCATION

Alpha College of Real Estate - Newport News, Virginia ‘Commonwealth of Virginia Real Estate License — January 1996 (not currently active)

Newport News Adult Education — Newport News, Virginia Classes in WordPerfect, Microsoft Windows, FoxPro

NASA Langley — Hampton, Virginia Course in Total Quality Management

Lebanon High School Lebanon, Virginia

EXPERIENCE

‘August 2007 — June 2014 Russell County Public Library - Lebanon, Virginia Circulation Assistant Maintain close contact with library patrons at the circulation desk, checking materials in and out. Operate cash register while collecting payments for ‘copies and printouts. Shelve returned books. Sign in patrons on public use computers.

June 2000 ~ April 2006

October 1996 — June 2000

August 1991 — February 1996

REFERENCES

‘Assessor’s Office City of Hampton, Virginia

‘Technical Office Clerk Front office atmosphere having extensive work with the general public, real estate agents, surveyors, and attorneys in person as well as via telephone, Worked closely with other City departments - ‘Treasurer, Commissioner of Revenue, Public Works, and Zoning as well as other departments. Entered deeds and wills into Assessor’s Office public records, performed title search of property ownership, entered property splits and merges for City Tax Maps.

City Manager’s Office ~ City of Hampton, Virginia

Staff Secretary/Receptionist Performed duties under the general supervision of the Director of Financial Policy. Extensive contact with the general public, city employees, elected officials, business executives, and representatives of municipal, state and federal governments. Provided telephone support for the Clerk of Council and Mayor’s Office as well as the City Manager’s Office and Assistant City Manger’s Office. Reconciled credit card records for City Manager’s Office. Planned catered events for Director of Financial Planning, arranged international travel for Mayor, members of City Council, City Manager and City Department Directors.

Bionetics Corporation _ Hampton, Virginia Receptionist/Clerk/Switchboard Operator Received visitors and routed them to appropriate department/personnel. Extensive contact with local, state and federal elected officials, as well as NASA Langley personnel, ‘Trained others in use of Meridan ‘Telephone System, Provided clerical support as needed for Facilities Management, Marketing and Finance departments. Assisted with reorganizing Records Management Department, Operated various mail room equipment including Pitney Bowes mail meter, Fed Ex and UPS computer software. Reconciled company Fed Ex bills. Operated a thirty- six line switchboard and received messages for up to sixty employees.

Available upon request.

~ | OFFICE USE ONLY: |

pecresiee: 21-2

Letter Sent:

A Darna Yuuisson

NAME: O cap ten Sauk (Last)

First) (Middle Initial) (Mr., Mrs., Miss, Rank)

nome anoesss: £3/inney Pag fl A

‘TELEPHONE NUMBERS: 2. ZEUS

(Home) (Business) (FAX)

PROFESSION/VOCATION: Sheol Enployee Ck eco,

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: "PI (adn tus Comme Sto)

(Email Address)

(List no more than 3 ~ in order of preference:)

OTHER INTERESTS:

envearios Soloed Eelucect io

JOB EXPERIENCE:

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

(his Phase NAME: PL Nawe Onuds< 1]

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? /O& pisrricr NuMBER: CA @ L

Rhea

COUNTY OF RUSSELL, VIRGINIA COMMITTEE APPLICATION

Currently Serving.

name: Fife Kimberly N Miss

(Last) rst} (Middle Initial) (Mr., Mrs., Miss, Rank)

Home appress: _|4 Q Hippie Hollow (Pa Box 342) Cleveland, VA 24935

TELEPHONE NUMBERS: —Q’7)- 194-192 4

(Home) (Business) (PAX)

iin. 2134l ehtnaila,

(Email Address)

prorssiowvocanion: JOR

BOARDS/COMMISSIONS ON WaICH You wisHTo SERVE: _J ibrar, Boaral

(List no more than 3 - in order of preference:)

OTHER INTERESTS: [PO ting, pu ¥ le + leg

epucaion: Agsociatee General Studies /Eduoatioa (Swvec) Bachelors Pafessional Communtectinns (DU) sosrxonruence: CSA ot AT4T 5.5 yes ot Russell Couthy Ruble Lbroy

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: VA AFLCIO delegate Union Bes 4 f foe CWA becal 04

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? No

IF YES, PLEASE NAME:

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Noo

IF YES, PLEASE NAME:

ARE YOU A REGISTERED voter? _ Y/ DISTRICT NUMBER:

Board of Supervisors Action Item C-1 – C-12 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                      Meeting: 10/12/21             6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for October 2021:

  COUNTY ADMINISTRATOR REPORTS AND REQUESTS 

  REPORTS

2021 Virginia Community Development Block Grant (CDBG) Regional
Water/Wastewater Fund - $2,500,000…………………………………………………C-1
VDOT September 2021 BOS Update Report…………….……………………………C-2
VDOT “Not Litter” Month……………………………………………………………….C-3
RC Disposal Truck Sale…………………………………………………………………C-4

REQUESTS

VDOT Resolution Closing Rte. 679 (Thomas Warner Road) for Drainage

     Culvert Replacement VDOT Project 0679-083-P72, N501………………………...C-5

Virginia Resource Authority (VRA) Resolution for Proceed Reimbursement
In Connection with the Courthouse Capital Improvement Project………………C-6
Cumberland Plateau Planning District Commission (CPPDC) Letter of
Support – Virginia Telecommunications Initiative (VATI) 2022……………………C-7
CPPDC CProp Grant ($100,000) – Three Rivers Destination Center……………C-8
Fallen Warriors – Russell County’s Wall of Fallen Warriors Section……………C-9
Spearhead and Russell County’s Memorandum of Agreement (MOA)…………C-10
RC Planning Commission Plats………………………………………………………C-11
Travel Request……………………………………………………………………………C-12

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item C-1 - C-12

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 10/12/21 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for October 2021: COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

2021 Virginia Community Development Block Grant (CDBG) Regional Water/Wastewater Fund - $2,500,000.
VDOT September 2021 BOS Update Report…
VDOT “Not Litter” Month.
RC Disposal Truck Sale…

REQUESTS

VDOT Resolution Closing Rte. 679 (Thomas Warner Road) for Drainage Culvert Replacement VDOT Project 0679-083-P72, N501…
Virginia Resource Authority (VRA) Resolution for Proceed Reimbursement In Connection with the Courthouse Capital Improvement Project…
Cumberland Plateau Planning District Commission (CPPDC) Letter of Support - Virginia Telecommunications Initiative (VAT!) 202:
CPPDC CProp Grant ($100,000) - Three Rivers Destination Center…
Fallen Warriors — Russell County’s Wall of Fallen Warriors Section.
Spearhead and Russell County’s Memorandum of Agreement (MOA)…
RC Planning Commission Plats.
Travel Request.

STAFF RECOMMENDATION(s):

Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

Office of the Governor [email protected]

Virginia Department of Housing and Community Development Alexis Carey [email protected]

Governor Northam Announces More Than $2.5 Million for Clean Water in Russell

County

~ Infrastructure advancements will benefit 240 households ~

ST. PAUL—Governor Ralph Northam today announced more than $2.5 million in grants to help Russell County upgrade water quality for 240 households and support a regional wastewater project in the Dante area.

The project, funded by Community Development Block Grants, will improve water quality flowing from Lick Creek into the Clinch River, a major water source for the area and the centerpiece of the Clinch River State Park.

“Safe and reliable water infrastructure is an important way to keep communities healthy,” said Governor Northam. “The Community Development Block Grant program is a vital tool in ensuring everyone across the Commonwealth has access to safe drinking water and reliable wastewater systems. This grant will help Russell County keep its residents safe and protect the Clinch River.”

The Department of Housing and Community Development has administered the federally-funded Community Development Block Grants program since 1982. Virginia has received approximately $18.5 million from this program annually. Funding is allocated among local government applicants through a competitive process using objective scoring criteria developed with eligible localities. This project is funded through the Community Development Block Grants Regional Water and Wastewater program, which is designed to address water and wastewater improvements on a regional scale.

“Community Development Block Grants funding provides critical aid aimed at increasing the quality of life for many Virginians,” said Secretary of Commerce and Trade Brian Ball. “Improving the water and wastewater systems in Russell County will increase the water quality of the Clinch River, which will enhance tourism opportunities and provide a welcome boost to the regional economy."

The following project will receive Community Development Block Grants funding:

Dante Regional Sewer Line Extension | $2,500,000

mailto:[email protected] mailto:[email protected] Office of the Governor Alena, [email protected]

Virginia Department of Housing and Community Development Alexis Carey Alexis.Carey@dhed. virginia

Governor Northam Announces More Than $2.5 Million for Clean Water in Russell County

~ Infrastructure advancements will benefit 240 households ~

‘The project, funded by Community Development Block Grants, will improve water quality flowing from Lick Creek into the Clinch River, a major water source for the area and the centerpiece of the Clinch River State Park.

“Community Development Block Grants funding provides critical aid aimed at increasing the quality of life for many Virginians,” said Secretary of Commerce and Trade Brian Balll. “Improving the water and wastewater systems in Russell County will increase the water quality of the Clinch River, which will enhance tourism opportunities and provide a welcome boost to the regional economy.”

The following project will receive Community Development Block Grants funding:

Dante Regional Sewer Line Extension | $2,500,000

Russell County Russell County, in partnership with the town of St. Paul, will provide 240 households with new and/or improved sewer treatment services and a regional wastewater project. This project will address water quality in Lick Creek and serve mostly low-to moderate-income households. The project will send sewage from the Dante Sewer System to the town of St. Paul Sewer Treatment Plant. The Dante Sewer Treatment Plant will be decommissioned. A new sewer line will extend from the existing Dante system to the town of St. Paul. It will serve additional households that are not yet served by public sewer and are contributing to water quality issues in Lick Creek. Lick Creek empties into the Clinch River, which is a major water source to the area. Improved water quality will support the region’s efforts to maximize tourism benefits anticipated from the Clinch River State Park.

Full Release

Office of the Governor, Commonwealth of Virginia | P.O. Box 1475, Richmond, VA 23218

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Constant Contact Data Notice

Sent by [email protected]

Per Title VI of the Civil Rights Act of 1964 and other Nondiscrimination statutes, Thompson & Litton (T&L) will not discriminate on the grounds of race, color, and national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. T&L will ensure that minorities will be afforded full opportunity to submit proposals and will not be discriminated against in consideration of an award.

https://r20.rs6.net/tn.jsp?f=001Id7HCNjaj9ljalwfickwTs_iXBJ_f_ukwpeHTp2qL7mVOU0tzj1GJvTAKdEEOgDjsExLv8ruXwgp84TvDwR113vFIy9tUlng7uxYAvzoKat5uYrPVqoEz-SrHOE4VvWnFeyR9vUnlfHDf38DQSFukws444oUfQ6MjmChz2x4HwOdp9DskwkI6qHCfTPIqavMlxuI1zuN_StMOQ8EENQzw9L-fw8p57YvWGwJJl14cb89mKMWfNpfIw==&c=xGnw7ci3jZOCAslIwnO4Vy8fljlKcRjd9zWhsTRDEz-d0fGEkp8dvQ==&ch=exg_qceovtNo2_gnQmJuwXGmR5qWmLxZO59Aa_1OPcKdUAs8gIqcKQ== https://visitor.constantcontact.com/do?p=un&m=001BWO0wTzhu7G4PvEcS-6YYQ%3D&ch=64560b0a-0233-11ea-98ef-d4ae527b8053&ca=1cc05476-f43f-4c93-bf1e-ad3122b22dd5 https://www.constantcontact.com/legal/customer-contact-data-notice mailto:[email protected] Russell County Russell County, in partnership with the town of St. Paul, will provide 240 households with new and/or improved sewer treatment services and a regional wastewater project. This project will address water quality in Lick Creek and serve mostly low-to moderate-income households. The project will send sewage from the Dante Sewer System to the town of St. Paul Sewer Treatment Plant, The Dante Sewer Treatment Plant will be decommissioned. A new sewer line will extend from the existing Dante system to the town of St. Paul. It will serve additional households that are not yet served by public sewer and are contributing to water quality issues in Lick Creek. Lick Creek empties into the Clinch River, which is a major water source to the area. Improved water quality will support the region’s efforts to maximize tourism benefits anticipated from the Clinch River State Park.

Full Release

ttt

Office of the Governor, Commonwealth of Virginia | P.O. Box 1475, Richmond, VA 23218

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nstant Contact Data Noti Sent by [email protected],gov

           October 5, 2021

The Honorable Rebecca Dye

Board of Supervisors, Chairperson

Russell County

137 Highland Drive

Lebanon, VA 24266

                                                               Re:    2021 Virginia CDBG Grant Offer

Regional Water/Wastewater Fund

Dear Chairperson Dye:

On behalf of Governor Northam, it gives me great pleasure to inform you that Russell

County has been offered a Community Development Block Grant in the amount of $2,500,000 in

support of the Dante Regional Sewer Line Extension Project. This proposal was offered funding

under the 2021 CDBG Regional Water/Wastewater Fund.

Amanda Healy, Associate Director of Program Administration, will contact you to begin

the contract negotiation process. We are pleased to be of assistance to Russell County in its

community development efforts.

                                                            Sincerely, 









                                                            Erik C. Johnston 

                                                            Director

Cc: Lonzo Lester, Russell County

Jay Grant, DHCD

Amanda Healy, DHCD

Joe Blevins, DHCD

COMMONWEALTH of VIRGINIA a

DEPARTMENT OF HOUusING AND COMMUNITY DEVELOPMENT

October 5, 2021

The Honorable Rebecca Dye Board of Supervisors, Chairperson Russell County

137 Highland Drive

Lebanon, VA 24266

Re: 2021 Virginia CDBG Grant Offer Regional Water/Wastewater Fund

Dear Chairperson Dye:

On behalf of Governor Northam, it gives me great pleasure to inform you that Russell County has been offered a Community Development Block Grant in the amount of $2,500,000 in support of the Dante Regional Sewer Line Extension Project. This proposal was offered funding under the 2021 CDBG Regional Water/Wastewater Fund.

Amanda Healy, Associate Director of Program Administration, will contact you to begin the contract negotiation process. We are pleased to be of assistance to Russell County in its community development efforts.

EAC pee

Erik C. Johnston Director

Ce: Lonzo Lester, Russell County Jay Grant, DHCD Amanda Healy, DHCD Joe Blevins, DHCD

Portners for Better Communities

Russell County BOS VDOT Update October 12, 2021

Board Action Requests

VDOT is requesting approval of a resolution to close Rt 679 Thomas Warner Road at its southern intersection with Rt 613. This closure expected to be overnight and is to facilitate replacement of a single line culvert pipe with a dual line of arch pipe. The resolution has been forwarded to the County Administrator under separate cover.

Maintenance Activities

Maintenance crews are actively involved in a variety of activities. Some hand patching continues as work load and weather conditions allow. Patching activities are anticipated to continue through the summer interspersed with other maintenance activities.

Slurry sealing and repaving of various routes within the County is basically complete. Repaving of Route 19 SB at Hansonville is scheduled to be completed before the end of the paving season.

Slide repairs on Power Plant Road (Rt 665) have been completed.

A dip on Route 19 bypass (north bound lanes) is planned to be paved / repaired prior to the end of the paving season.

Rough pavement on the Alternate Route 58 west bound approach to the traffic signal at the Rt 65 intersection is planned to be completed prior to the end of the paving season.

The 3rd round of mowing has been completed on 4-lane primaries and continues on 2-lane primary and secondary routes.

A drain pipe on Rt 632 pipe will be replaced. The replacement is anticipated to be completed in October.

Route 615 Slide (Back Valley)

VDOT is nearing completion of a plan of action for this slide. The anticipated repairs are anticipated to focus on stabilizing the road platform. Efforts are continuing to identify funding for the repairs.

Pure Salmon Project

VDOT has a review of the internal road plans for the project and provided comments to the design team. Based on communication with the design team, revisions are anticipated in the near future.

Russell County BOS VDOT Update October 12, 2021

Board Action Requests

Maintenance Act S

Slurry sealing and repaving of various routes within the County is basically complete. Repaving of Route 19 SB at Hansonville is scheduled to be completed before the end of the paving season.

Slide repairs on Power Plant Road (Rt 665) have been completed.

A dip on Route 19 bypass (north bound lanes) is planned to be paved / repaired prior to the end of the paving season.

Rough pavement on the Alternate Route 58 west bound approach to the traffic signal at the Rt 65 intersection is planned to be completed prior to the end of the paving season.

The 3 round of mowing has been completed on 4-lane primaries and continues on 2-lane primary and secondary routes.

‘A drain pipe on Rt 632 pipe will be replaced. The replacement is anticipated to be completed in October.

Route 615 Slide (Back Valley) VDOT is nearing completion of a plan of action for this slide. The anticipated repairs are

anticipated to focus on stabilizing the road platform. Efforts are continuing to identify funding for the repairs.

Pure Salmon Project

VDOT has a review of the internal road plans for the project and provided comments to the design team. Based on communication with the design team, revisions are anticipated in the near future.

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Tumbez Hollow Rural Rustic Drainage Resolution

The final environmental clearance for the project has been received. Pending weather, the pipes under Willow Springs Drive will be installed later in October / early November and minimal additional work related to drainage will be completed near the route 613 intersection. Additional work will be completed in 2022 as the remaining funds for the project from the 6 year plan become available.

Thomas Warner Rural Rustic Project

Work is continuing on this project. Several drain pipes have been installed a significant portion of the ditching has been completed. Asphalt will be placed in 2022.

Construction Projects

The bridge replacement on Route 663 (Rocky Fork Road) for which the Board approved closure of the route in June is underway and is to be completed in December.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Tumbez Hollow Rural Rustic Drainage Resolution

Thomas Warner Rural Rustic Project

Work is continuing on this project. Several drain pipes have been installed a significant portion of the ditching has been completed. Asphalt will be placed in 2022.

The bridge replacement on Route 663 (Rocky Fork Road) for which the Board approved closure of the route in June is underway and is to be completed in December.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system

Lonzo Lester

From: VDOT’s Adopt-a-Highway Program [email protected] Sent: Tuesday, October 5, 2021 10:00 AM

To: [email protected]

Subject: October is Lovers Not Litter Month®?

LOWERS, NOT LITTER

MONTH

Lovers, Not liter Month is a month-long, statewide beautification campaign to provide resources and ‘uidance to individuals, groups and businesses to show their commitment to keeping Vi

Get involved and help maintain the beauty of our Commonwealth by taking part in 0s many onti-liter, recycling and beauification projects as possible — «ll month long,

You are encouraged to fist take the No Love for litter Pledge, and get out and be a part ofthe solution!

ZZ HOW YOU CAN HELP | x Toke the No Love Always dispose of | for Litter Pledge WL! trash properly.

Pickup liter fy Talo your friends cepa tte ecto about er

‘Adopt a local

Take port in a local oS er pick vp highway

| LoversNolliterorg/Month | #VoloversNotliter Fa) WoT Ft aan

CORPORATE OFFICE: 3475 Ashley Road, Montgomery, Alabama, 36108 ‘Auction Location: 3475 Ashley Phone: (800) 487-7085 Fax: (334) 2696990 "Web wwus. mood. Road, Montgomery, Alabama,

36108, United States

RUSSELL COUNTY VIRGINIA BOARD OF SUPV BRIAN FERGUSON

PO BOX 1208

LEBANON, Virginia, 24266

Phone: (276) 415-9105

Email: [email protected]

Lot Description Price Commission Net Due

145 2020 MACK GR64F ROLL OFF TRUCK VIN 190,000.00 13,300.00 176,700.00 1M2GR3GC4LM016846~ T/A, 415 HP Mack MP8 engine, Mack mDrive auto shift trans, 44K rears, 18K front, 60,000 Ib. Galbreath hoist S/N: 13H45886, 11R22.5 rear tires, 315/80R252.5 front tires, Odometer Reading 80,932 Miles, County Owned

SubTotal: 190,000.00 ~ 13,300.00 176,700.00

Expenses Type Inventory Date Description Lot Amount

Cleanups 2020 MACK GR64F Roll Off Truck Sep 24, 2021 SEPT CLEANUPS 145 (275.00)

Payment Date Payment Method Transa Amount Oct 01, 2021 Check/Cheque 38112 (176,425.00) Statement Totals : 1 Lot Sold Total Sales 190,000.00 Less: Commissions, (13,300.00) Less: Expenses (275.00) ‘Sub Total Amount Due 176,425.00 Less: Payments (176,425.00)

Total Amount Owing

Par F |lel,o00

‘Commissions are Calculated by ‘Bid Amount’

Name — Commission Rate (7%) 0-0-7%

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

The Board of Supervisors of Russell County, in regular meeting on the 12th day of October 2021, adopted the following:

RESOLUTION SUPPORTING CLOSING ROUTE 679 (THOMAS WARNER ROAD) FOR DRAINAGE CULVERT REPLACEMENT VDOT PROJECT 0679-083-P72, N501

WHEREAS, the Virginia Department of Transportation has deemed it necessary to
close portions of Route 679 (Thomas Warner Road) in Russell County for the replacement of certain drainage culverts related to the construction of Project 0679-083-P72, N501; and

NOW, THEREFORE, BE IT RESOLVED, pursuant to §33.2-238 Code of Virginia, that the Russell County Board of Supervisors hereby concurs with the Virginia Department of Transportation’s decision to close Route 679 (Thomas Warner Road) between the western and eastern intersections of Route 679 and Route 613 (Moccasin Valley Road), as needed and in the best interests of public safety, to through traffic beginning the week of October 18, 2021, until completion of VDOT Project 0679-083-P72, N501; and

BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation.

Recorded Vote: A Copy Teste:

Moved By: Signed:

Seconded By: Printed Name:

Yeas: Nays: Title:

Russell County Virginia “The Heart of Southwest Virginia”

ris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 County Administrator

The Board of Supervisors of Russell County, in regular meeting on the 12’" day of October 2021, adopted the following:

RESOLUTION SUPPORTING CLOSING ROUTE 679 (THOMAS WARNER ROAD) FOR DRAINAGE CULVERT REPLACEMENT VDOT PROJECT 0679-083-P72, N501

WHEREAS, the Virginia Department of Transportation has deemed it necessary to close portions of Route 679 (Thomas Warner Road) in Russell County for the replacement of certain drainage culverts related to the construction of Project 0679-083-P72, N5O1; and

BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation.

Recorded Vote: A Copy Teste: Moved By: Signed: Seconded By: Printed Name: Yeas: ____ Nays: ___ Title:

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia

“The Heart of Southwest Virginia”

Oris Christian At-Large

David Eaton District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF RUSSELL, VIRGINIA DETERMINING THE INTENT OF THE COUNTY OF RUSSELL, VIRGINIA TO REIMBURSE ITSELF FROM THE PROCEEDS OF A LEASE FINANCING FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH A CAPITAL IMPROVEMENT PROJECT.

WHEREAS, The County of Russell, Virginia (the “County”) is an instrumentality of the Commonwealth of Virginia; and

WHEREAS, the County expects to incur and pay expenditures on and after the date hereof (the “Expenditures”) in connection with the construction, extension, improvement, equipping and furnishing of the Russell County Courthouse (collectively, the “Project”); and

WHEREAS, the Board of Supervisors of the County has determined that the funds to be advanced by itself or others on its behalf to pay Expenditures are or will be available only for a temporary period and it is necessary to reimburse the County or others advancing on its behalf for Expenditures made on and after a date 60 days prior to the date of this resolution with respect to the Project from the proceeds of its lease financing (the “Lease Financing”); and

WHEREAS, as of the date hereof, there are no funds from sources other than the Lease Financing that are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the County to pay the Expenditures;

NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County hereby declares the intent of the County to reimburse itself for Expenditures made on and after the date hereof with respect to the Project with proceeds of Lease Financing to be incurred by the County or by a political subdivision or other governmental entity for the benefit of the County. The maximum principal amount of the Lease Financing expected to be issued for the project is $13,990,025.

This Resolution represents a declaration of “official intent” under Treas. Regs. § 1.150-2.
Bond counsel has advised that the Expenditures most likely to be reimbursable under Treas. Regs. § 1.150-2 are Expenditures which are (i) capital expenditures (or would be with a proper election) under general federal income tax principles paid not earlier than 60 days before the adoption of this Resolution or (ii) costs of issuance of the Lease Financing.
The adoption of this Resolution is consistent with the budgetary and financial circumstances of the

County.

This Resolution shall be in effect from and after its adoption.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chi Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 County Administrator

WHEREAS, The County of Russell, Virginia (the “County”) is an instrumentality of the Commonwealth of Virginia; and

1, This Resolution represents a declaration of “official intent” under Treas. Regs. § 1.150-2.

2, Bond counsel has advised that the Expenditures most likely to be reimbursable under Treas. Regs. § 1.150-2 are Expenditures which are (i) capital expenditures (or would be with a proper election) under ‘general federal income tax principles paid not earlier than 60 days before the adoption of this Resolution ‘or (ii) costs of issuance of the Lease Financing.

The adoption of this Resolution is consistent with the budgetary and financial circumstances of the County,

4, This Resolution shall be in effect from and after its adoption,

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 « Fax (276) 889-8011 www.russellcountyva.us

County Clerk

The undersigned, County Clerk, hereby certifies that the foregoing Resolution was duly adopted by the Board of Supervisors of The County of Russell, Virginia on October 12, 2021.

‘The undersigned, County Clerk, hereby certifies that the foregoing Resolution was duly adopted by the Board of Supervisors of The County of Russell, Virginia on October 12, 2021

County Clerk

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

September 7, 2021

Tamarah Holmes, Ph.D. Director, DHCD Office of Broadband Virginia Department of Housing and Community Development 600 East Main Street, Suite 300 Richmond, Virginia 23219

RE: Letter of Support - Virginia Telecommunications Initiative (VATI) 2022 – CPPDC Regional Application

Dear Dr. Holmes,

We are writing to convey our support of the application submitted by the Cumberland Plateau Planning District Commission for Buchanan, Dickenson, Russell, and Tazewell Counties, in partnership with Point Broadband. The project, known as the CPC Universal Broadband Coverage Project, will allow Buchanan, Dickenson, Russell, and Tazewell Counties to install broadband fiber that will serve multiple communities of need. The project will serve schools, vocational training facilities, businesses, healthcare facilities, state agencies, and most importantly, will offer gigabit service to over 12,624 addresses within our four-county area. This project is expected to result in universal broadband coverage for our District.

As we understand it, the goal of VATI is to create strong, competitive communities throughout the Commonwealth by preparing those communities to build, utilize, and capitalize on telecommunications infrastructure. This project is an innovative regional collaboration that will help the Commonwealth to achieve those goals.

At the request of the Cumberland Plateau Company (CPC), the Russell County Board of Supervisors strongly supports and hereby commits $100,000 of our ARPA Funds to CPC’s VATI Project that will be part of a universal broadband coverage initiative that will greatly enhance the County’s broadband infrastructure to our residents.

Sincerely,

REBECCA DYE Rebecca Dye, Chairperson
Russell County Board of Supervisors

Russell County Virg| nia

“The Heart of Southwest ia” Oris Christian David Eaton AtLarge District 4 Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5 Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator September 7, 2021

Tamarah Holmes, Ph.D.

Director, DHCD Office of Broadband

Virginia Department of Housing and Community Development 600 East Main Street, Suite 300

Richmond, Virginia 23219

RE: Letter of Support - Virginia Telecommunications Initiative (VATI) 2022 — CPPDC Regional Application

Dear Dr. Holmes,

We are writing to convey our support of the application submitted by the Cumberland Plateau Planning District Commission for Buchanan, Dickenson, Russell, and Tazewell Counties, in partnership with Point Broadband. The project, known as the CPC Universal Broadband Coverage Project, will allow Buchanan, Dickenson, Russell, and Tazewell Counties to install broadband fiber that will serve multiple communities of need. The project will serve schools, vocational training facilities, businesses, healthcare facilities, state agencies, and most importantly, will offer gigabit service to over 12.624 addresses within our four-county area. This project is expected to result in universal broadband coverage for our District.

Sincerely,

REBLOCR BYE

Rebecca Dye, Chairperson Russell County Board of Supervisors

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Cumberland Plateau Company, Inc,

August 4, 2021

Mr, Lonzo Lester, County Administrator Russell County Board of Supervisors 137 Highland Dr. Suite A

Lebanon, VA 24266

Dear Lonzo:

‘The Cumberland Planning District Commission Executive Board met on Thursday, July 29, 2021 and approved the Russell County’s CProp application for $100,000 for the Three Rivers Destination and Discovery Center. Please find attached two (2) copies of the Agreement. Sign both copies and have them notarized and send one back to us and keep one for your files,

If you have any questions, don’t hesitate to contact me. Good luck in completing this important project in support of the County’s efforts,

Sincerely,

James A. Baldwin Executive Director

Enclosures

c: Lou Ann Wallace Steve Breeding

P.0, Box 548 » Lebanon, Virginia 24266 + Phone (276) 889-1778 + Fax (276) 889-5732

Agreement

‘This Agreement entered into this 4" day of. August__, 2021, by and between the Cumberland Plateau Company, (hereinafter referred to as “Grantor”), and Russell County (hereinafter referred to as “Grantee”),

Witnesseth

WHEREAS, Grantee has been approved by the Grantor to receive Cumberland Plateau Regional Opportunity Program (CProp) funds in accordance with a grant

application submitted by Grantee for the ‘Three Rivers Destination and Discovery Center Project Name (hereinafter referred to as the “Project”); and

WHEREAS, under the regulations of the Grantor, the Grantee is the only legal entity which is permitted to enter into a contract for the receipt of the grant funds in order to implement the Grant; and

WHEREAS, the Grantee is the official public entity which has been delegated the responsibility for all matters related to the Project in Russell County, Virginia; and

WHEREAS, the Grantee will accept ownership and operation of said project, or, if appropriate, enter into a contractual agreement with another public agency to own and operate the Project for which the said funds are being distributed to the Grantee; and

WHEREAS, the Grantee has formally agreed to obtain and provide all additional funding required in order to complete the Project, being that amount of funding by which the total cost of the Project exceeds the amount of the CProp funding; and

NOW, THERFORE, for good and valuable consideration, including the mutual exchange of promises by the between the parties, the Grantor and the Grantee do heteby mutually agree as follows:

Grantor agrees to award and the Grantee agrees to accept CProp grant in the amount of $_100,000.
Grantee agrees to provide documentation of commitment of any and all matching funds necessary to complete this project by the Grantee, after which the Grantor will release the CProp funding
The Grantee shall initiate the activities set forth in the project application beginning as soon as the CProp funding is released. Grantee agrees that if the

project is not underway or under construction within one year, the funding will be withdrawn by the Grantor, unless an amendment to the Agreement provides otherwise.

‘The Grantee shall complete the work as described in the project application within 18 months of project initiation. If the activities are not completed by that date, all CProp funding shall be terminated and the Grantee shall return all ‘unexpended funds, unless an amendment to the Agreement provides otherwise.

‘The Grantee agrees that if, at total project completion, there are cost underruns or project savings, these costs shall revert to the Grantor on a proportional basis with other funding sources, unless an amendment to the Agreement provides otherwise.

‘The Grantee agrees to ensure that all work performed in connection with the Project complies with all applicable local, state and federal laws and regulations and is accomplished in a professional and workmanlike manner.

‘The parties agree that the Grantee is fully responsible for all purchasing, bidding and contracting in connection with the Project and is responsible for complying with all applicable State and Grantee procurement laws and bidding procedures,

Grantee agrees to save, hold harmless and indemnify the Grantor and its officers, agents, and employees from any and all liability, claim, suits, judgements and recoveries of whatsoever nature which may arise in connection with the administration of the CProp Project and the work performed on the project.

In the event of a dispute or any matter requiring interpretation or enforcement of any of the terms of this Agreement, the Grantor shall be entitled to recover from the Grantee its attorney fees, costs and expenses,

‘This Agreement may be amended from time to time only by written authorization of both parties, executed with the same formality as this Agreement.

‘This Agreement comports in all respects with the laws of the Commonwealth of Virginia, and all matters shall be interpreted in accordance with the laws of the Commonwealth of Virginia, ‘The parties agree that the Circuit Court of Tazewell County shall be the exclusive venue for any and all disputes or litigation that may arise,

In witness whereof, the parties hereto have executed or caused to be executed by their duly authorized official this Agreement in duplicate, each copy of which will be deemed an original.

Cumberland Plateau Company

BY: Ce Beld—_ pare; 28/04 /202/

CPC Executive Director

County of Russell Commonwealth of Virginia

Ido certify that omnes ft: BaldLutr_ personally appeared before me and made oath that

he/she is Executive Director of the Cumberland Plateau Company and that he/she is duly authorized to execute the foregoing document.

My term of office expires Carl 8b, HAD

Given under my hand this day 6 Ququad

ha. Mbloe

Notary Public

County of Russel

BY: Cout

County of _ Russell Commonwealth of Virginia

Ido certify that Lonzo Lester personally appeared before me and made oath that

he/she is the Count Adm. of the Cownlis of Russe) and that he/she is duly authorized to exetute the foregoing document,

My term of office expires_ Mav, 33 2025 .

7 myjhand this_ 26% day of_Seplenubey 2021

Notary Public Registration #

From: doro martin To: [email protected]; [email protected]; [email protected];

[email protected]; [email protected]; [email protected]; [email protected]; [email protected]

Cc: Fallen Warriors Subject: Fallen Warriors Wall/ Russell County Panel Date: Tuesday, September 28, 2021 8:36:06 AM Attachments: russel county.docx

Good morning ladies and gentlemen,

As requested I am sending you the mission statement, supporting documentation and request for a $5000 donation for the Russell County panel of the Fallen Warriors Memorial Wall.

I ask that you help this cause and add that last panel to this wonderful memorial and complete the Southwest Virginia region represented on it.

The $5000 includes all costs involved in this project. Production, necessary maintenance, adding names and anything else that would have to be repaired or overhauled. Fallen Warriors have a trailer that houses the wall and each panel is carefully wrapped with a vinyl cover during transport and or storage. Should Fallen Warriors ever disband, the Russell County panel would fall into possession of Russell County.

Please let me know if you have received all three attachments

Please let me know if you have any questions and feel free to contact me at (276)794-2391

God bless,

Doro Martin

Tracy Highlight

From: doo matin

To: lh count nrussllcountyea.us on russllcount [email protected]; ots [email protected]; steve [email protected]; tim 7

ce: Fallen Wartiors

Subject Fallen Warriors Wall’ Russell County Panel

Date: “Tuesday, September 28, 2021 8:36:06 AM

‘Attachments: russel countvcioos

Good morning ladies and gentlemen,

Task that you help this cause and add that last panel to this wonderful memorial and complete the Southwest Virginia region represented on it.

Please let me know if you have received all three attachments Please let me know if you have any questions and feel free to contact me at (276)794-2391 God bless,

Doro Martin

Commissi

FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsInc 276-971-7518

TO: Russell County Supervisors

FROM: Alfred Wicks (Founder and President of Fallen Warriors)

SUBJECT: Donation for Russell County section of the Wall of Fallen Warriors

DATE: 9/28/2021

 Fallen Warriors Motorcycle Honor Guard is requesting a $5000.00 dollar donation to build,

upkeep and store the section of the Wall of Fallen Warriors.

The panels are designed to be removed and updated as the Department of Defense may update their records due to POW/MIA recovery and or change of home of records. Our records are as actual as the DOD from which we get our data.

There is a lot of upkeep to the panels to keep them in a presentable image at all times. The Wall of Fallen Warriors does not belong to us we are merely the care takers, it belongs to the people of the counties in which each panel represents. If in the future that Fallen Warriors disbands it becomes property of the county designated on the panel.

The Wall of Fallen Warriors has been displayed at various counties and events such as schools, parades, memorial services and etc. over the years and will continue doing so as requested.

Who are Fallen Warriors and what do they do?

Fallen Warriors began in 2015 as a group of veteran brothers in Southwest Virginia gathering to help one another during difficult times and to honor and give back to those who have sacrificed themselves for us and our freedoms. Our members include Veterans, past and present, and non-veteran supporters who share the same passion and enthusiasm for our Veterans. Fallen Warriors became incorporated in 2016 as a non-profit organization solely funded by donations. 100% of donations are used for Veterans or Veterans families in need. Fallen Warriors, Inc. consists of members who are certified in Mental Health First Aid and some who are certified in Non-Violent Crisis Intervention.

Our mission began as an offering of an honor guard style escort by motorcycle for a deceased veteran upon the request from the family. Due to the use of motorcycles, this service was seasonal. It was decided to grow beyond motorcycles only and include all vehicles to carry flags to honor the Veteran to his/her final resting place. This enables Fallen Warriors, Inc. to now offer this service year-round at no cost to the veteran or their families. But we want to do more.

mailto:[email protected] FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsinc 276-971-7518

TO: Russell County Supervisors FROM: Alfred Wicks (Founder and President of Fallen Warriors) SUBJECT: Donation for Russell County section of the Wall of Fallen Warriors

DATE: 9/28/2021

Fallen Warriors Motorcycle Honor Guard is requesting a $5000.00 dollar donation to build, upkeep and store the section of the Wall of Fallen Warriors.

The Wall of Fallen Warriors has been displayed at various counties and events such as schools, parades, memorial services and etc. over the years and will continue doing so as requested.

Who are Fallen Warriors and what do they do?

FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsInc 276-971-7518

We expanded our services to include our K-9 program to assist Veterans who could benefit from an emotional support K-9. Fallen Warriors, Inc. raises monies throughout the year to cover the cost of acquisition and boarded obedience training for the K-9 and the Veteran in need at no cost to the Veteran. Our newest K-9, Red, started obedience training today! Our hope in the future is to include task training for service dogs at no cost to the Veteran. But we want to do more…

Fallen Warriors, Inc. was inspired by the Vietnam Traveling Memorial Wall to build a wall to honor those in Southwest Virginia and Southern West Virginia. After extensive research, a wall was designed and constructed with the names of KIA Veterans from WWI to present day. This is the Southwest Virginia Wall of Fallen Warriors. It is made up of panels for twelve counties in Southwest Virginia and includes two counties in Southern West Virginia. We wanted the community to be able to connect with this wall. Our wall panels are designed in such a way that the names can be etched with a pencil and paper just like the Vietnam Memorial. We currently have eight counties completed and working diligently to raise money for the remaining counties. A separate wall has been constructed to honor POW/MIA Veterans and displayed – set apart – from the main wall. The Southwest Virginia Wall of Fallen Warriors has travelled from Mercer County, West Virginia to Lee County, Virginia and has been displayed in parades, schools, businesses, county fairs, and festivals. But we want to do more.

Fallen Warriors, Inc. is a local non-profit organization whose members consist of Veterans and Supporters committed to respecting and honoring those who have given the ultimate sacrifice. Fallen Warriors provides a variety of services in the Southwest Virginia and neighboring areas. While these services are provided at no cost to the Veteran or their families, donations are accepted. Our services are funded 100% by donations and include:

Honor Guard style escorts

Fallen Warriors offers a motorcycle or automobile honor guard style escort for fallen comrades upon request by the family. A folded flag is presented to the family.

Emotional support canines

Fallen Warriors has connected with local area sponsors to arrange acquisition of a K9 (if needed), arrange and finance a 2-week boarded obedience training for an emotional support K9.

Disclaimer: These are not “Task Trained” dogs, only obedience trained.

Wall of Fallen Warriors

Fallen Warriors is in the process of building a traveling memorial wall of local KIA’s from WWI to Present day conflicts and includes names from twelve counties in Southwest Virginia and two neighboring counties in West Virginia. Research with the DOD is extensive and on-going.

mailto:[email protected] FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsinc 276-971-7518

Fallen Warriors, Inc. was inspired by the Vietnam Traveling Memorial Wall to build a wall to honor those in Southwest Virginia and Southern West Virginia. After extensive research, a wall was designed and constructed with the names of KIA Veterans from WWI to present day. This is the Southwest Virginia Wall of Fallen Warriors. It is made up of panels for twelve counties in Southwest Virginia and includes two counties in Southern West Virginia. We wanted the community to be able to connect with this wall. Our wall panels are designed in such a way that the names can be etched with a pencil and paper just like the Vietnam Memorial. We currently have eight counties completed and working diligently to raise money for the remaining counties. A separate wall has been constructed to honor POW/MIA Veterans and displayed — set apart — from the main wall. The Southwest Virginia Wall of Fallen Warriors has travelled from Mercer County, West Virginia to Lee County, Virginia and has been displayed in parades, schools, businesses, county fairs, and festivals. But we want to do more.

Honor Guard style escorts

Fallen Warriors offers a motorcycle or automobile honor guard style escort for fallen comrades upon request by the family. A folded flag is presented to the family.

Emotional support canines

Fallen Warriors has connected with local area sponsors to arrange acquisition of a K9 (if needed), arrange and finance a 2-week boarded obedience training for an emotional support ka.

Disclaimer: These are not “Task Trained” dogs, only obedience trained. ‘Wall of Fallen Warriors

Fallen Warriors is in the process of building a traveling memorial wall of local KIA’s from WWI to. Present day conflicts and includes names from twelve counties in Southwest Virginia and two neighboring counties in West Virginia. Research with the DOD is extensive and on-going.

FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsInc 276-971-7518

The wall is designed to be able to add names as they are identified. One goal of Fallen Warriors is to expand the wall to include additional counties.

Ceremonies & Education

Fallen Warriors attends many local events such as: parades, town celebrations, school functions, etc. Attending local events offer opportunities to educate the community on how to honor fallen Veterans.

Mission statement:

The mission of Fallen Warriors shall be to provide an honor guard style escort by motorcycle for deceased veterans upon request from family of the veteran. We shall provide an honorable escort to pay respect and to give a military style thank you for serving our country in the time of war and or peace. With gratitude, our hope is that our endeavors will educate and encourage others to have respect for the Veteran. Our members are made up of Veterans from past to present and non-veterans who share the same passion and enthusiasm for our Veterans and take pride in showing respect for such.

Vision:

The vision for Fallen Warriors motorcycle honor guard is to provide a service to honor our Veterans and to continue to show that we should never forget our Veterans.

Objective:

The objective for Fallen Warriors is to provide a service to project Honor, Gratitude, Respect and Great fullness towards a deserving individual for whom sacrificed his life, family and or his time to better this nation’s way of life.

Goal:

The goal for Fallen Warriors is to continue to grow as a non-profit organization and better educate others of proper ways to pay respect to our Veterans. To provide a safe environment to fellowship with our brothers and sisters in arms, promote safety and education and a positive image of our Veterans and the motorcycling community, and sponsor and support social, educational, and charitable programs in our communities.

Motto:

“Until the end”

Sincerely,

Alfred Wicks

President, Fallen Warriors, Inc.

mailto:[email protected] FALLEN WARRIORS INC 184 Outer Street Tazewell, Virginia 24651

[email protected] / https://www.facebook.com/FallenWarriorsinc 276-971-7518

The wall is designed to be able to add names as they are identified. One goal of Fallen Warriors is to expand the wall to include additional counties.

Ceremonies & Education

Mission statement:

Vision:

The vision for Fallen Warriors motorcycle honor guard is to provide a service to honor our Veterans and to continue to show that we should never forget our Veterans.

Objective:

Goal:

Motto: “Until the end”

Sincerely, Alfred Wicks

President, Fallen Warriors, Inc.

MEMORANDUM OF AGREEMENT BETWEEN: RUSSELL COUNTY & THE SOUTHWEST REGIONAL RECREATION AUTHORITY SEPTEMBER XxX, 2021

SECTION A — PURPOSE:

This Memorandum of Agreement (“MOA”) establishes guidelines for cooperation and coordination between Russell County Erosion and Sediment Control Program, which will be directly managed by the Southwest Regional Recreation Authority (“SRRA”) related to activities associated with routine maintenance and operation/use of recreational trails and related support facilities. These activities may or may not normally require State Water Control Board (“SWCB”) as represented by the Virginia Department of Environmental Quality (“DEQ”), United States Amy Corps of Engineers (“USACE”), Virginia Marine Resources Commission (“VMRC”) permits and/or local Virginia Erosion and Sediment Control Program (“VESCP”) authority approval. However, these activities may be potential or actual contributors of pollution to state waters and may have potential or actual impacts to state waters and/or adjacent properties.

This memorandum does not supersede or negate SRRA’s obligation to obtain SWCB and/or USACE permit coverage and local VESCP Authority approval for those construction, maintenance, and operation activities that would ordinarily require such permits and approvals.

SECTION B ~-BACKGROUND:

SRRA operates and maintains an extensive network of multi-use trails across the southwest Virginia area, collectively known as the Spearhead Trails. Trail uses include ATV/UTY, dirt bike, Jeep/4x4, equestrian and hiking. Trail related activities that may result in potential or actual impacts to state waters and/or adjacent properties include regulated construction and maintenance activities, non- regulated construction and maintenance activities, and routine trail use.

Described below are the events leading to development of this Memorandum of Agreement.

‘The Southwest Regional Recreation Authority is currently applying to become an Erosion and

S, Sediment Control (ESC) Annual Standards and Specification holder with DEQ, and our staff has been trained to manage this new program; but it could be several months before the final program is approved and the trails are in immediate need of ongoing routine maintenance. The Annual Standards and Specification Program will be administered by our in-house engineer, supervisors, and rangers who through DEQ are certified in ESC Inspections, Administration, and Plans Review.

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Prior to last year Spearhead Trails did routine maintenance of trails inside of trail treads without obtaining an ESC permit.

SRRA, aka Spearhead Trails, is currently engaged with DEQ in a Memorandum of Agreement to address pollution controls and prevention. DEQ has told us that we can work with each county to determine what level of plans are needed for routine maintenance of the existing trail system. Routine maintenance may include remove ruts, clean out sediment traps and reapply the sediment to the rutted areas, reshaping, reapplication of stone, revegetation, or other activity to maintain the integrity of the trail. In maintaining dirt trails, no vegetation is usually present or disturbed during maintenance activities. Any disturbance outside of the trail will be immediately stabilized.

Approximately 17 miles of trails are proposed in Russell County. Spearhead is requesting an ESC permit to cover routine maintenance exceeding the 10,000 ft? for the entire year with site specific plans to be submitted as maintenance needs are discovered. The ESC plans will be documented on the Spreadhead Trails Maintenance Form (Attachment A) and submitted to the County. Maintenance activities which fall below the 10,000 f? threshold will not need to be submitted.

SECTION C -AGREEMENT:

Accordingly, SRRA agrees to:

Spearhead Trails inspects its trails with rangers on a weekly basis covering every segment of trails ideally one time per month. These inspections look for developing ruts, making sure sediment traps are below 25% of capacity, signage up and maintained, mowing, checking for trees blocking trails, slides, and of course checking general safety of trails and compliance by riders making sure gates are maintained, off road use is controlled by our barriers, and they will fill out a form stating what works need to be done and at what

locations.

Attachment A, Spearhead Trail Maintenance Report Form, shall be completed and submitted to Russell County in lieu of an engineered ESC plan. This form, completed by the Trail Ranger; shall be sent to the Spearhead Trails Engineer to review to ensure that the proposed work by the Ranger falls within the routine maintenance or if site visit is needed and specific ESC plans developed, and whether additional permits may be needed. Ifit falls within the existing footprint of the trails and qualifies as routine maintenance, The Spearhead ‘Trails Engineer will sign the form and send to the County’s ESC Inspector for approval. The work will commence only after the County ESC inspector signs off that the work falls within a county wide ESC permit for routine maintenance.

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The ranger will then complete the work, complete an inspection report which will be submitted to the Spearhead Trails Engineer. This will then be mailed/emailed to the ESC inspector to clout that section that routine maintenance is being performed. Inspections shall also occur within 48 hours of a significant storm event as is required in ESC handbook.

4, Any new construction of trails or ancillary facilities beyond 10,000 f will submit separate ESC plans and obtain additional permit coverage. Should a new construction project exceed one acre, stormwater management permit coverage will be obtained from

DEQ. 5. SRRA agrees to facilitate access to the trails for the purposes of inspection the County.

Accordingly, Russell County agrees to:

Issue an ESC permit for 2021 for routine maintenance of the trail system inside the existing footprint of the trails as shown on the attached maps of the trails. This permit will address erosion control procedures and address timing of the routine maintenance.
‘The ESC Permit inspector will conduct inspections at any time, but at least one time each season to document that the process is being conducted as agreed and not resulting in any conceivable issues, violations, or problems.
The ESC permit will allow for work to as determined by Spearhead Trails Engineer as situations likely to cause harm to a trail user or the environment and needing immediate action. In these cases, notifications will take place within 24 hours and permits filed as required under current regulations pertaining to emergencies.

SECTION D ~ LIMITATION AND THIRD-PARTY RIGHTS:

This MOA is a voluntary agreement not a binding contract, does not create any contractual obligations and its provisions shall not be enforceable against either signatory party. This MOA does not bestow any benefit upon any other persons or entities and shall give rise to no legal right to such other persons or entities.

SECTION E~ TERM AND MODIFICATION OF THE MOA:

‘This MOA shall become effective upon execution by both parties. The MOA shall remain in effect unless terminated 30 calendar days after written notice by either party or until itis superseded by a newly agreed upon MOA. This MOA may be modified, when necessary, to reflect experiences implementation, as well as to acknowledge revisions to guidance, policies, permits, regulations, and statutes. This MOA may be modified only by written mutual agreement of SRRA and DEQ.

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Lonzo Lester Date Nick Woods Date County Administrator Civil Engineering Division Manager Russell County, VA Southwest Regional Recreation Authority

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Virginia Erosion and Sediment Control Plan Minimum Standards (MS) Checklist August 30, 2013,

Yes [NA ‘4VAC50-30-40 Minimum Standards Describe how MS is addressed on | MS Instructions for Contractor plan {this column optional)

Mt: Permanent or temporary sol stabilzation shall be applied fo denuded areas within seven days after nal grades reached on any portion ofthe site. Temporary soil stabilization shall be applied within seven days to denuded areas that may not be at final grade but will remain dormant for longer than 14 days. Permanent stablization shall be applied to areas that ‘are to be left dormant for more than one year.

'WS2:_ During consirucion ofthe projec, sol stock ples and Barrow areas shall be stabllzod or protected with sediment ‘rapping measures. The applicant is responsible forthe temporary protection and permanent stabilization of all sol stockpiles on site as well as borrow areas and sol intentionally transported from the projec ste.

TiS3:_A permanent vegetative cover shall bo established on denuded areas nat otherwise permanent stablized, Permanent vegetation shail not be considered established untll a ground cover ie achieved that s uniform, mature enough to ‘survive end wil inhibit erosion,

TiS4:_ Sediment basins and traps, perimeter dikes, sodiment barriers and other measures Inlended to rap sediment shall be constructed as a first step in any land-cisturbing activity and shall be made functional before upsiope land disturbance takes place.

(MSE: Slabiization measures shall be applod to earthen sirucures Such as dams, dies and diversions immediately after Installation,

TiS6:_Seciment raps and sediment basins shall be designed and constucled based upon the total drainage area to be ‘sorved by the trap or basin. ‘2, The minimum storage capacity of a sediment trap shall be 134 cubic yards por acre of drainage area and the ‘rap shall only control drainage areas less than three acres. . Surface runoff from disturbed areas that ls comprised of fow from drainage areas greater than of equal to three ‘acres shall be contolied by a sediment basin. The minimum storage capacity ofa sediment basin shall be 134 cubic ‘yards per acre of drainage area. The outfall system shall, ata minimum, maintan the structural integrity ofthe basin uring a 25-year storm of 24-hour duration. Runoff coeficents used in runoff caleualione shall correspond to a bare, earth condition or those conditions expected to exist while the sediment basin is utilized,

iS7:_ Cut and fl siopes shall be designed and consruciod ina manner that wil minimize orosion. Slopes that are found fo be eroding excessively within one year of permanent stabilization shall be provided with additional slope stabilizing ‘measures unti the problem is coracted,

'MSB:_ Concentrated ranof shal not fow down Gut ori slopes unless contained wihin an adequate Temporary of Pemmanent ‘channel, lume or stope drain structure,

TWS8: Whenever water seeps from a slope Taco, adequate drainage or othor protealion shall be provided.

S10; All storm sewer inlets tat are made operable during constuction shall be protected so that sedimentladon water cannot enter the conveyance system without first being ftered or otherwise treated to remove sediment.

MAST: Before newiy constructed stormwater conveyance channels or pipos are made operational, adequate outlet protection and any required temporary or permanent channol lining shall be installed in both the conveyance channel and receiving channel

Sia: When work ia Ive watercourse Is performed, procaullons shall be taken fo minimize eneroachment, contol sediment transport and stabilize the work area to the greatest extent possible during construction. Noneradible material shall be used for the construction of causeways and cofferdams. Earthen fil may be used for these structures if armored by nonerodiole cover materials.

1MS1a: When a Ive watercourse must be crossed by Construction vehicles more tan lwice in any sbcmonth period, @ temporary vehicular stream crossing constructed of nonerodible material shall be provided.

applicable federal, state and local chapters pertaining to working in or crossing live watercourses shall be met.

MMS16; The bed and banks of a watercourse shall be stablized immediately ator work ih the watercourse Is completed.

MST: Underground willy Ines shall be Installed i adcordanoa with the Tollowing Standards in addon to other applicable criteria: ‘2. No more than 500 linear feet of trench may be opened at one time. b. Excavated material shall be placed on the uphil side of trenches. ‘c._ Effluent from dewatering operations shall be fltered or passed through an approved sediment trapping device, or both, and discharged in a manner that does not adversely affect flowing streams or oft property. 8. | Material used for backfiling trenches shall be properly compacted in order to minimize erosion and promote siabilzation. fe. Restabilization shall be accomplished in accordance with this chapter. 4. Applicable safety chapters shall be complied with.

'MST7: Whore construction vehicle access routes Intersect paved or publ roads, provisions shall be made fo minimize the ‘transport of sediment by vehicular tracking onto the paved surface. Where sediment is transported onto a paved or public toad surface, the road surface shall be cleaned thoroughly at the end of each day. Sediment shall be removed from the roads by shoveling or sweeping and transported to a sediment control disposal area, Street washing shall be allowed only

after sediment is removed inthis manner. This provision shall apply to individual development lots as well a to larger land disturbing activites.

‘MST: Alltemporary erosion and sediment control measures shall be removed wit 30 days after final Ste slablization oF alter the temporary measures are no longer needed, unless otherwise authorized by the VESCP authority. Trapped sediment and the disturbed soll areas resulting from the disposition of temporary measures shall be permanent stablized to prevent futher erosion and sedimentation.

S19; Properiies and waterways downstream from developrient sites shall be protected from sediment deposition, erosion and damage due to increases in volume, velocity and peak flow rate of stormwater runoff forthe stated frequency storm of 24-hour duration in accordance withthe following standards and criteria. Stream restoration and relocation projects that incorporate natural channel design concepts are not man-made channeis and shall be exempt from any low rato capacity and velocity requirements for natural or man-made channels: ‘2. Concentrated stormwater runoff leaving a development site shall be discharged directly into an adequate ‘natural or man-made receiving channel, pipe or storm sower system. For those sites where runoff is discharged into 2 pipe or pipe system, downstream stabilty analyses atthe outfall ofthe pipe or pipe system shall be performed, Adequacy ofall channels and pipes shall be verified inthe folowing manner: 4) The applicant shall demonstrate that the total drainage area to the point of analysis within the channel is ‘one hundred times greater than the contributing drainage area of the project in question; or 2) (a) Natural channols shall be analyzed by the use of a two-year storm to verify that stormwater will not (overtop channel banks nor cause erosion of channel bed or banks. () Al previously constructed man-made channels shall be analyzed by the use of a ten-year storm to verity that stormwater wll not overtop its banks and by the use of a two-year storm to demonstrate that stormwater ‘will not cause erosion of channol bed or banks; and

{c) Pipes and storm sowor systems shall be analyzed by the use of a ten-year storm to very that stormwater

‘ill be contained within the pipe or system, ._Ifexisting natural receiving channels or previously constructed man-made channels or pipes are not adequate, the applicant shal: 41) _ Improve the channels to a condition where a ten-year storm will not overtop the banks and a two-year storm will not cause erosion to channel the bed or banks; or 2) _ Improve the pipe or pipe system to a condition where the ten-year storm is contained within the ‘appurtenances; 3)Develop a site design that wil nt cause the pre-development peak runoff rate from a twoyear storm to increase when runoff outfall nto a natural channel or will not cause the predevelopment peak runoff rala fom a ten-year storm to increase when runoff outfall into a manmade channel; oF 4) Provide a combination of channel improvement, stormwater detention or other measures which is satisfactory tothe VESCP authority to prevent downstream erosion. ‘4. The applicant shal provide evidence of permission to make the improvements. 2. All hydrologic analyses shall bo based on the existing watershed characteristics and the ulate development Condition ofthe subject project, {Ifthe applicant chooses an option that includes stormwater detention, he shall obtain approval from the VESCP ‘of aplan for maintenance of the detention facilities. The plan shall set forth the maintenance requirements of the ‘ail and the person responsible for performing the maintenance. 12. Outfall rom a detention facility shall be discharged to a receiving channel, and energy dissipators shall be placed atthe outfall of al detention facilties as necessary to provide a stabilized transition from the facilty to the rocelving channel, hh. Allon-site channels must be verified to be adequate, |. Increased volumes of sheet flows that may cause erosion or sedimentation on adjacent property shall be diverted to @ stable outlet, adequate channel, pipe oF pipe system, orto a detention fact |. Inappiying these stormwater management crea, individual lots or parcels In a residential, commercial ot Industial development shall not be considered to be separate development projects, Instoad, the development, as a ‘whole, shall be considered to be a single development project. Hydrologic parameters that reflect the ultimate development condition shall be used in all engineering calculations. . All measures used to protect properties and waterways shall be employed in @ manner which minimizes impacts on the physical, chomical and biological integrity of rivers, streams and other wators of the stat. 1.” Any plan approved prior to July 1, 2014, that provides for stormwator management that addresses any flow rate capacity and velocity requirements for natural or man-made channels shall satisfy the low rate capacity and velocity requirements for natural or man-made channels if the practices are designed to |. detain the water quality volume and to release it over 48 hours; |i. detain and release over a 24-hour period the expected rainfall resulting from the one year, 24- hour storm; and fi, reduce the allowable poak flow rate resulting from the 1.5, 2, and 10-year, 24-hour storms to a level that is less than or equal to the peak flow rate from the site assuming twas in a good forested condition, achioved through multiplication ofthe forested peak fow rate by @ reduction factor that ls equal tothe runoff volume {om the site when itwas in a good forested condition vided by the runoff volume from the site ints ‘roposed condition, and shall be exempt from any low rato capacity and velocity requirements for natural or ‘man-made channels as defined in any regulations promulgated pursuant to § 10.1-582 or 10.1-870 of the Act m. For plans approved on and after July 1, 2014, the flow rate capacity and velocty requirements of § 10.1-561 A. of the Act and this subsection shall be satisfied by compliance with water quantiy requirements in the Stormwater Management Act (§ 10.1-603.2 et seq, of the Code of Virginia) and attendant regulations, unless such land- disturbing activites ate in accordance with 4VAC50-60-48 of the Virginia Stormwater Management Program (VSMP) Permit Regulations.

Compliance with the water quantity minimum standards set out in 4VAC50-60-66 of the Virginia Stormwater Management Program (VSMP) Permit Regulations shall be deemed to satisfy the requirements of Minimum Standard 19,

11325 Norton-Coeburn Rd Coeburn, VA 24230 276-807-7581.

Maintenance Report Form

Ranger Name Estimated Date(s) Trail System Trail Number(s) GPS Coordinate(s) ‘Approximate Area of Disturbance (ac.) Supervisor Name &

Contact Info

Description of maintenance:

Equipment Used:

2 1. See SC 2. Upon completion of routine maintenance performed, inspection report will provide pre & post activity photos.

For VESCP use:

Date Received Action Taken (if any) fo

‘Approved By

Russell County Board of Supervisors 276-889-8000 Travel Request Approval Form

Date Submitted 31-Aug-21

Employee Name(s) Belinda Lewy

Department Russell County Public Library Phone 276-889-8044

[Email (optional) blew @russelllib.va.us Destination Reno, Nevada

[Purpose/ Dates of Travel _The Association of Rural and Small Libraries Conference/ October 19-24, 2021,

Anticipated Expenses

ye ot txpense Description of pense Daly Expenses # of rot expenses Amt Approved airfare Round trip ight from Tri-Cties, TN to Reno/Tahoe American Airlines $387.94

JGround Transportation

Icont/Registration Fees ARSL Conference Registration and membership fees $304.00

Lodging Nugget Casino Resort $99 per night plus taxes and fees $99.00 5 $571.83

Meals and Tips Breit and ncn i conference rexsteton eppox $15 per rner gis00 5 $75.00

Mileage

Jother

Employee Signature Bb. A Grand Total $1,338.77 Department Head reap . Dekpr— Date Signed | Sept 202) |co Admin signature Date Approved

Really prove af Belinda fi applying getting this! ave

MONTHLY BANK BALANCES

August 31, 2021 Regular Account 2,975,853.31 Employee Insurance 3,886,993.90 Employee Claims Account 1,000.00 Non-Judicial Reals Estate Sales 3,145.72 Russell Co. Housing Fund 4,424.36 School Textbook 417,184.72 Sheriff Domestic Violence 1,320.79 Petty Cash Treasurer 866.70 Sheriff Seized Assets 58,673.66 Sheriff Restitution 7,360.93 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 34,713.92 Sheriff Federal Forfeited Assets 7,526.39 ‘Comm Attorney Fed Justice Forfeited Assets 124,264.49 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,918.93 Sheriff Special Projuects 40,422.14 SSI Recipients 4,400.09 First Sentinel Bank 1,000.00 Bank of Honaker 930.00 New Peoples Bank 4,000.00 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 3,070,660.94 Certificate of Deposit Library Donations 24,788.80 Certificate Of Deposit Employee Insurance 2,000,000.00 Total Cash In Bank 12,318,558.49 Cash In Office 41,600.00 Potty Cash 100.00

TOTAL CASH 12,320,258.49

DATE August 31,2021 ACCOUNT. DEBIT CREDIT

Cash in Office 7,600.00 Cash in Bank 12,518 558.49 Petty Cash 100.00 General Fund 1,474,864.67 Non-Judicial Real Estate Sales 3,145.72 Sheriff In State Trip 30,861.95 Sheriff Dare Fund 100.00. Sheriff Seized Assets 58,673.66 Sheriff Restitution, 7,360.93 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 314,713.92 Honaker Library Donations 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,526.39 Sheriff Domestic Violence 4,320.79 Comm Attorney Abanoned Prop 500.00 Comm Attorney Fed Justice 124,264.49 Sheriff Fed Justice Forfeited 7,918.93 Sheriff’s Special Projects. 40,422.14 Social Services (326,972.62) ‘Swva Asap 14,945.63 Coal Road Improvement 496,330.25 CSA (464,546.80) School Fund 937,405.49 School Food 7,183,893.12 School Textbook 17,184.72 Regional Adult Education 259,777.84 Petty Cash Treasurer 866.70 COVID 19 38,730.17, Titter Fund Trash Pickup (23,545.11) ‘American Rescue Act 2,252,792.50 Current Credit (0.79) Current Debit 14.44 Title XX 11,321,05 SSI Recipients 7,400.09 Damage Stamp Fund 2,823.98 Valley Heights. 80,410.96. Dante Sewer 53,706.00 Employee Health Insurance 3,886,993.90 Employee Insurance COD 2,000,000.00 Employee Insurance Claims 7,000.00 Law Library 38,829.55 Special Welfare 47,434.70 Housing Fund #2 7,700.00 Russell Co Health & Fitness 132,865.92 Cannery. (179,070.47) WIB- 10,051.75 Total 12,320,258.49 12,320,258.49

August 18, 2021 The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on August 18, 2021, at 5:30 P.M. at the Russell County Conference Center.

MEMBERS. PRESENT:

Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary

Roger Sword, Member

John Stamper, Member

Donnie Christian, Member

Tony Dodi, Member

ABSENT: Scott Gilmer, Member

Jarred Glass, Member STAFF: Katherine Patton, Attorney GUESTS: Lonzo Lester, County Administrator

David Leonard, Leonard Companies Grant Caudill, Dance Studio 413

The Chairman called the meeting to order at 5:35 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Donnie Christian, second by Roger Sword and duly

approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the July 8, 2021 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: 8. Gilmer, J. Glass

Nay: None

FINANCIAL REPORT Upon motion made by Tony Dodi, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the July 2021 financial reports and pay invoices presented.

‘The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: $. Gilmer, J. Glass

Nay: None

PUBLIC/GUEST PRESENTATIONS David Leonard presented information on the property in Hansonville to be used as an agriculture industrial park. Mr. Leonard is offering a 1.485 acre lot to the IDA for $200,000.00 when developed, The IDA board took no action on the property at this time.

Grant Caudill presented the need for the dance studio to remain in the Acme building, in which the IDA recently acquired. Mr. Caudill stated the studio averages 100 students per week, and they have not located another place in Lebanon for them to meet.

ATTORNEY’S REPORT

The attorney presented the details of an Electronic Meeting Policy for the IDA. Electronic meetings are not allowed unless there is a declared emergency by the Governor or for temporary medical disability. The attorney advised the IDA board to put the Electronic Meeting Policy in the By-laws. The Attorney also discussed the need for attendance and compensation policies. The board discussed not paying the stipend to members not attending meetings and no more than three unexcused absences per year.

CHAIRMAN’S REPORT The Chairman called for a recess at 6:55 PM for the meal.

The Chairman Called the meeting back to order at 7:30 PM

‘The Chairman reported the hill obscuring the view of the motel cannot be removed due to VDOT rules, The Hotel has close temporarily due to a shortage of

employees.

The grant from DHCD, for the Russell Place Project, requires a resolution for the application process.

Upon motion made by Roger Sword, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to ratify a resolution to apply for Industrial Revitalization Funds from DHCD for the

Russell Place Project. Also, authorizing the chairman and secretary to sign all documentation relating to this project.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CLOSED SESSION Upon motion made by Donnie Christian, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian

Absent: S. Gilmer, J. Glass Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Call Vote Was:

Erie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by John Stamper, and duly approved by The Industrial Development Authority of Russell County, Virginia approving the letters drafted by the attorney, with revisions, requesting the personal property be removed from the Acme Building property.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian

Absent: S, Gilmer, J. Glass Nay: None

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing the chairman to execute the sales contract for the Cleveland School property with Project 60, contingent to final review by legal counsel. The Chairman and secretary are authorized to sign all documentation for this project.

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia directing the attorney to draft a lease with Project Wash for the Russell Place property. The Chairman and secretary are authorized to sign all documentation pertaining to this motion.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by John Stamper, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing the Chairman to purchase property up to $25,000.00 for the purpose of mitigation credits, The chairman and secretary are authotized to sign all documentation pertaining to this motion.

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

Upon motion made by Tony Dodi, second by John Stamper, and duly approved by The Industrial Development Authority of Russell County, Virginia directing the attorney to amend the by-laws on payment for attending meetings, attendance policy and attendance by electronic meetings pursuant to Virginia Code §2.2-3708.2

The Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: $. Gilmer, J. Glass

Nay: None

ADJOURNMENT Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 10:45 PM

The Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass

Nay: None

MINUTES OF THE MONTHLY BOARD OF DIRE

‘ORS! MEETING

MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public Service Authority held at held at 137 Highland Drive Lebanon, VA 24266 on this 21 day of September 2021 at 6:00 PM.

1, The following members were prese Cuba Porter, Chairman; Donnie Christian, Vice Chairman; David Edmonds, Jr., ‘Treasur Chris Dye; Clifford Hess: Joe Huff; and Rhonda Lester, Secretary

_ constituting a quorum (4):

Also present: Harvey Hart, RCPSA Director Baker, T&L; Rita Baker, T&L; and Katie Patton, Legal Counsel
All the above directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called.

4, Cuba Porter acted as Chairperson of the meeting and Rhonda Li meeting,

ster as Secretary of the

5, Harvey Hart opened the meeting with the Pledge of Allegiance followed by a prayer led by David Edmonds, Jr.

Approve Agenda - Motion to amend the agenda to add Matters Presented by the Board after New Business made by Donnie Christian, seconded by Clifford Hess, and unanimously adopted.
Minutes of the last meeting dated August 17, 2021 were reviewed and, motion to approve as read made by Clifford Hess, seconded by Chris Dye and unanimously adopted.

8, Public Comments: None 9, Harvey Hart, RCPSA Director, presented to the meeting:

Bank Activity and Account Balances Reports

Motion to adopt financial reports as pr and unanimously adopted.

ented made by Clifford He

seconded by Joc Huff,

Hi Hart, RCPSA Director, presented to the meeting:

11, Rita Baker with Thompson & Litton presented to the meeting the following project updates from August 17, 2021 to date:

¢ NASH’S FORD/CLINCH MOUNTAIN ROAD Received offer letter from VDH with 20% Grant and 80% Loan, Request letter asking for additional Grant Funds was submitted to VDH on 09/17/21.

BELFAST PH II PROJECT Awaiting approval letter from DHCD to utilize remaining funds to install an additional mile of line and pick up one additional customer

¢ ARTY LEE CAMPGROUND PROJECT Done 60° road bore, Installed 200° of 6

SVCC COLLE! x Installed (1) 4” Master Meter, (2) 6” Valves, and (2) 2” Valves
DANTE 2R PROJECT Received approval of 2.5-million-dollar grant from DHCD: awaiting approval of $150,000.00 grant from SWVA W/WW
CASTLEWOOD AK Presented to the Board a Castlewood System

POTENTIAL PROJECTS st of potential line replacement projects needed within the

¢ RCPSA INTERCONNECTION - POTENTIAL PRO; esented to the Board a list of potential interconnection projects needed within the RCPSA. lems

Old Business to Dis

a) Cuba Porter reported to the Board that the Budget Committee met in August to review the 2021/2022 Budget and ask that it be added to the Agenda for the October Board Meeting to be discussed and approved.

b) Cuba Porter suggs from providers that w« rates,

ed to the Board that the PSA do an annual request for Audited Costs have contracts for water purchases so that we might renegotiate lower

New Business to Discuss:

a) Motion to approve procurement for equipment purchase in the amount of $174,000.00 (Rural Development Grant $151,000.00 and $123,000.00 RCPSA Operating) upon review and

approval from the County Administrator and Legal Counsel made by Donnie Christian, seconded by Clifford Hess, and unanimously adopted

b) Motion to approve procurement for paving of road crossings at New Garden Road for $3,500.00 and Mew Road for $4,500.00 by CL Dale Construction made by Chris Dye, seconded by Donnie Christian, and unanimously adopted.

©) Discussed the purchase/use of a customer self-service payment kiosk. The Board decided to table the discussion for next Board meeting to get additional information on costs.

d) Discussed Virginia Assessment Fee Increase. The Board decided to wait until the next customer rate increase scheduled for July 1, 2022 to assess the $0.05 increase.

. Matters presented by the Board:

(a) Cuba Porter offered to the Board that he had received a couple of calls trom residents on Route 65 inquiring about getting public water services in their area. He advised that he and Harvey Hart were going to evaluate the area and estimate a price for constructing a project and look at ways of obtaining funding if possible.

Motion to go into executive session pursuant to VA code 2.2-3711 (A) (7) Consultation with legal counsel regarding Crossroads Engineering made by Donnie Christian, seconded by Chris Dye, and unanimously adopted.

Motion made by Clifford Hess seconded by Donnie Chr of Directors to return to regular session.

an, and duly approved by the Board

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Directors upon the Roll Call certifies that to the best of their knowledge (1) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Directors,

Any member of the Board of Directors who believes that there was a departure from the requirements of clauses (1) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only, to the motion(s) by which the closed meeting was convened, please signify by aye or yes

A roll call vote was taken, Carter McGlothlin: Absent Clifford Hess: Yes

Cuba Porter: Yes.

Chris Dye: Yes

Joe Huff: Yes

Donnie Christian: Yes

David Edmonds, Jr.: Yes

Yes: 6 Ne Absent: 1

By a majority vote, motion to return to regular s

ssion was approved,

There being no further business to come before the meeting, a motion to adjourn at 7:42 PM was made by Clifford Hess seconded by Chris Dye and adopted.

The next meeting is scheduled for October 19, 2021 at 6:00 PM.

Dated in the Commonwealth of Virginia on Go A x. Li the 21 day of September 2021. 7 7 —_

(Signature)

Secretary Name: Rhonda Lester

Russell County Planning Commission September, 20, 2021

The Russell County Planning Commission met on Monday, March 15, 2021 at the Russell County Board of Supervisor’s Meeting Room at the Russell County Government Center, 133 Highland Dr Lebanon VA.

Members Present Members Absent Others Present Chairman Kirby Meadows Oris Christain Kevin Tiller Esq. Jack Compton Wayne Young (excused)

Charlie Edmonds Vice Chair Andy Smith Dustin Keith

John Mason

Charlie Edmonds

Mark Mitchell

Chairman Meadow called the meeting to order at 6:30 p. m. Invocation and pledge were given. Motion by Charlie Edmonds seconded by Andy Smith to approve the agenda, motion carried

A discussion of the Chad McClanhan split of .69 acres was held after being tabled from the last meeting. Consensus of the Planning Commission that the split was not an option due to the lot size. The split, would not allow for two .5 acre lots.

Andy Smith brought up that the Board of Supervisor should consider adopting a Dark Sky Ordinance, Dustin Keith relayed the information that the Virginia City Power Plant continuing operation until 2045. Plats/transactions from August 17 through September 20, 2021 were reviewed.

Motion by Mark Mitchell second by Jack Compton to accept the subdivision of Long Property and recommend approval Board of Supervisor, motion carried

‘There being nothing further to consider motion to adjourn was made by Charlie Edmonds, seconded by ‘Andy Smith, motion carried.

Kirby Meadows, Chairman Mark Mitchell, Secretary

RUSSELL COUNTY CONFERENCE CENTER

September 1, 2021

The following is a list of the Russell County Conference Center events for the month of September.

Date Event Event Type Space 9/01/24 Clinch River State Park Master Plan Stakeholder Individual Full Meeting Event $135

Scott Bowen

og/o2/21 Star Ministries Bingo Fund Raiser ‘Community Full Becky Robinette Event $125 9/04/21 Family Reunion Individual Full Tom Breeding Event $135

905/21 Fantasy Football Draft Individual Quarter Kevin Ferguson Event $75 9/07/24 Board of Supervisors Board Meeting Community Full Lonzo Lester Event $0 ossi21 IDA Board Meeting Community Half Emie McFadden Event 30

osit2re1 Birthday Party Individual Half Hayley Woods Event $100

ogr19/24 Baby Shower Individual Full Rita Bostic Event $125

ogr2ai2t Benefit Singing for Orphanage ‘Community Full ‘Marcell Hubbard Event $125

09/25/21 Baby Shower Individual Full Kristie Smith Event $125

o926/21 Birthday Parly Individual Full Matt Jordan Event $125

os29/21 CIFA Meeting Individual Half Susan Jewell Event 90

o9/2e30/21 IDA Board Meeting Community Halt Etmie McFadden Event $0

(Total: $1,070.00)

$425.00

Final Total

$ 645.00

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT BONANZA RESTAURANT IN LEBANON VIRGINIA ON SEPTEMBER 21ST 2021

MEMBERS & GUEST PRESENT EUGENE FERGUSON LINDACROSS MIKE O’QUINN GARY DOTSON TIM LOVELACE HENRY KINCER CARL RHEA JOHNNY JESSEE

TONY MAXFIELD HENRY STINSON

GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA 1-GUARD RAILS REPLACED AS DAMAGED 2-RT 58E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED FROM A FALLEN TREE 3-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV. 4-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED 5-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN

SHOULDER REPAIR AND POT HOLE

ART 657 % MILE FROM RT 658 SHOULDER HAS FELL OFF

2-RT S8W NEAR MILE MARKER 62.8 SIGN WARNING TO WATCH FOR FALLING ROCKS COVERED WITH KUDZU. PUT ON SCHEDULE

3-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION ESPECIALLY DURING FREEZING WEATHER. PIPE TO BE CLEANED /VDOT

4-RT 727 SCENIC ELK GARDEN BRUSH COMING INTO ROADWAY. HAS BEEN MOWED AND BRUSH TO BE CUT IN THE FALL

5-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring being evaluated for permanent repairs. SLIDE ABOVE THE ROAD GETTIN WORSE. SCHEDULED TO BE PATCHED

6-RT 65 % MILE FROM RT 58 DEEP FOREST DRIVE BRUSH OVERHANGING DRIVEWAY

7-RT 645/640 JESSEE MILL ROAD NEAR LONG HOLLOW ROAD IS BROKEN OFF. UNDER REVIEW FOR REPAIR AND PERMITTING

8-RT 67 MAPLE GAP A CURVE NEEDS A TRUCK ENTERING SIGNS INSTALLED AT A LOWER HEIGHT THAN NORMAL FOR BETTER VISIBILTY. TURNED IN TO BRISTOL

9-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE REMOVED. GARY DOTSON SHOWED JEFF CAMPBELL FROM VDOT AND WE DISCUSSED THE CONCERNS. UNDER REVIEW WITH JAMI PENNINGTON REMOVAL PENDING NEW CONTRACTOR

10-RT 1080 NORTH CEDAR RUFF NEEDS TO BE PAVED. WILL PATCH POT HOLES AND IS IN THE SYSTEM FOR PAVING

11-RT 63 RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE CLINIC. WILL PUT ON SCHEDULE FOR REPAIR

12-Rt 664 past the ball park road falling in just pass 600 intersection

WILL MONITOR PUT ON SCHEDULE TO REPAIR

13-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK NEEDS RIP RAP IN A DEEP DITCH LARGE DROP OFF. WILL SCHEDULE LABOR FOR BRUSH TO BE CUT

14-RT 750 CAMPBELL ST. NEAR FORT GIBSON CHURCH TREES NEED TO BE CUT LIMBS HANGING OVER ROADWAY. UNDER REWIEW WIIL SCHEDULE TO BE CUT 15-RT 609 HIGH POINT ROAD EXIT RAMP COMING OFF RT. 58E NEEDS TO BE EXTENDED, REFER TO RESIDENCY OFFICE

16-RT 683 ROUGH ROAD % MILE ABOVE CEMETERY

17-RT640 GLADE HOLLOW FIRST CURVE PAST JAKE BREEDING A LARGE POT HOLE ON THE INSIDE

18-SMOOTS BRANCH DEEP FOREST DR. POT HOLES AND PAVEMENT COMING UP. SCHEDULE PATCHING

19-RT 82 CLEVELAND RD. .7/10 MILE BELOW RESCUE SQUAD LOWER SHOULDER DROPPING OFF ON THE LEFT SIDE OF ROAD. W/L SCHEDULED TO PUT SHOULDER STONE DOWN PER DAVE LAMIE

20- RT 607 BUFALLOW APPROXIMATELY 1 1/2 MILE FROM RT 611 NEAR HOUSE #496 AT THE BOTTOM OF THE HILL WATER HAS BEEN UP IN ROAD LEAVING MUD APPARENTLY THE DITCH NEEDS TO BE PULLED AND PIPE CLEANED.WILL SCHEDULE FOR REPAIR

21-CAMPBELL HOLLOW % MILE FROM FINNEY ROAD POT HOLES, RUFF ROAD AND DRAIN PIPE NEEDS TO BE CLEANED

22-RT 683 NEEDS SPEED LINIT SIGNS FROM CEMETERY TO RT. 58 BUZZARD ROOST. REPORTED TO SIGN CREW

23-RT611 BRUSH NEEDS TO BE CUT AT THE INTERSECTION OF RT607 BUFFALOW

24-RT 82 PAST 2"° CURVE GOING DOWN THE MOUNTAIN ROAD BREAKING OFF INSIDE WHITE LINE. WILL PATCH AND MONITOR

25-RT82 CLEVELAND RD. TREES NEED TO BE CUT NEAR CLATTERBUCK DRIVEWAY 26-NASH’S FORD BRIDGE AT THE CHURCH ENTERANCE NEEDS TO BE PATCHED 27-RT 639 LAUREL BR. BRIDGE NEEDS TO BE PAINTED

28-RT 80 BRUSH NEEDS TO BE CUT FROM RT. 637 TO 1180

29.RT 71 SOUTH A LARGE POT HOLE IN RIGHT LANE ONE MILE PAST FIRE STATION 30-RT 65 ONE MILE FROM RT 58 WATER LINE HAS BEEN INSTALLED ACROSS— PATCHED BUT LEAVING SIGNIFICANT BUMP IN THE ROAD

31-RT 67 NORTH NEAR HONAKER ELEMENTARY GRAVEL WASHING FROM A DRIVEWAY ONTO THE HIGHWAY

SCHOOL BUS SAFETY AND OTHER CONCERNS 1-RT 82 NEEDS A SCHOOL BUS SIGN ABOVE 5744 ON THE LEFT % MILE BELOW HANDY MARKER

ITEMS REPORTED CORRECTED

1 NEW GARDEN/CLEVELANF RD. GUARD RAIL END HAS BEEN REPLACED 2-RT 67 NEAR MILLER CR. END SECTION OF GUARD RAIL REPLACED 3-RT 801 STEELE HOLLOW HAS BEEN GRADED

4-RT 65/611 INTERSECTION BRUSH HAS BEEN CUT

5-RT 67 PUMPKIN CENTER KUDZU HAS BEEN CUT

6- RT 657 EAST CROSSROAD POT HOLE REPAIRED.

FUTURE MAJOR SAFETY PROJECTS 1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT

2-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. POSSIBLE RIP UP AND REPAVE WITH DIFFERENT MATERIAL

3-Rt. 71s / 604 Molls Creek INTERSECTION needs bank KEPT scaled back for visibility

4-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE /PER TONY. WILL SCHEDULE FOR REPAIR. TEMPORARY FIXED 6-Rt. 19 south exits 1 coal tipple hollow ramp needs to be extended

7-ARTRIP RD. % MILE FROMCLEVELAND BRIDGE BANK NEEDS TO BE TAKEN OFF

TO WIDEN ROADWAY. WILL REVIEW WITH RESIDENCY

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701 7086 CARL RHEA 254 3810 HENRY STINSON 873 4905 HENRY KINCER 889 7601

NEXT MEETING WILL BE OCTOBER 19TH 2021 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT! !IIIII!!!PREPARED BY GARY DOTSON

Dilapidated Structure and Litter Reported Sites

‘dress: Property Owner | Tax Map ld. Comments: 4478 Red Oak Ridge | Warren & 158 RSB 1831 3/1/2021: RC BOS voted and passed motion to Castlewood, VA 24224 | Lesha Kiser proceed with legal action.

3/2/201: Final notification issued and sent to property owner, via certified letter.

No response from a Es a owner to date.

2625 Banner St. Beecher Mays | 157 L 1B 3294 2/9/2021: Site Observation with R.C.S.O.

St. Paul, VA 24283 | & Brenda Notification of corrections to be completed to be Hammons c/o sent to property owner. 4/19/2021: No Connie Jessee contact/response from property owner.

06/30/2021:No contact/response from property owner. RC Building Official requests direction from BOS

7126/2021: No contact/response from property owner. RC Building Official requests direction

from BOS Winchester Hotel Timmy or 157 RSA 1767 3/2/2021: 30 day Notice issued and sent to Kristy Lee property owner via certified letter. Public Notice 14414 to appear in Lebanon News beginning 3/17/2021, Marshalls ending 3/24/2021. Retreat Rd. St. 4/19/2021: No contaet/response from property Paul, VA owner. 24283 06/30/2021: No contact/response from property owner. RC Building Official requests direction from BOS

712612021: No contact/response from property owner. RC Building Official requests direction

from BOS 9/16/2021: Observation-photos taken _| Gobble = (Trailer) Billy Wayne | 138 R 2328 B2 3/2/2021: 30 Day Notice issued and sent to Mary property owner via certified letter. Public Notice Elizabeth to appear in Lebanon News beginning 3/17/2021, Gobble P.O. ending 3/24/2021 Box 519 4/19/2021: Per discussion with RC Building Castlewood, Official,previous property owner advised

VA 24224- property information is incorrect. 399, 06/30/2021: RC Building Dept.in process of attempting to obtain mobile home owner information.–

Dilapidated Structure and Litter Reported Sites

192 Lower Bear Tim & Rendy | 159 RIB 2189 3/1/2021: RC BOS voted and passed motion to Wallow Hale proceed with legal action. Dante, VA 3/2/2021: Final Notification sent via Certified 24273 Letter 3/6/2021: Cert. letter recpt card received by RC Building Dept. 4/19/2021: RC Building Official observed property. 06/30/2021: No contact/response from property owner.RC Building Official requests direction from BOS: 7/26/2021: No contact/response from property owner. RC Building Official requests direction from BOS August 2021: Submitted for legal action 529 Roanoke Hill Calvin W. or 159 R IB 2201 4/19/2021: RC Building Official observed Carla Elmore property. 960 Private 5/26/2021: Letter returned to sender, not Rd. #6294 claimed. Palestine, TX 06/30/2021:No contact/response from property 75801 owner. RC Building Official requests direction from BOS 7/26/2021: No contact/response from property ‘owner. RC Building Official requests direction from BOS 4982 Mew Rd. James D, 156 L 1A 336 Observation—Appears property is Ralliff covered under the Litter Ordinance. Building 262 Knoll Rd. | visited with Deputy Porter a few months Shelbania, KY ago. 41562 Sun-—-Washers & 971672021: Thisis Litter Ordinance | Dryers Lewis Propert 9716/2021; This is Litter Ordinance | Gene Couch 971672021; Thisis Liver Ordinance | HD opti ‘TART Baiting ice wil cont VDI | 36 Chiggersville Cir. | DawnLeta | 156 LE 3447 Eee eae | Mack Glenda Hawkins 307 Old 65 Mary Ann 156 LE 3421 Castlewood, VA Holbrook,

Dilapidated Structure and Litter Reported Sites

79 Red Oak Ridge Rd.

Clinton C. or Shelby Salyers, Jr P.O. Box 275 Castlewood, VA 24224

156 R 2887

284 Lower Bear Wallow Re.

Erie Hurley or Valerie L 9852 Porterfield

159 RIC 2225

197 Straight Hollow Rd.

Mae Baker 1250 Warren Baker Dr. Castlewood, VA 24224

160 RIG 2451

49 Upper Bear Wallow

‘Otis Strouth 3732 Hardy Hollow Re.

St. Paul, VA

159 RID 2302

Dilapidated Structure and Litter Reported Sites

arren Kiser 4478 Red Oak Ridge Rd. 9/16/2021

Dilapidated Structure and Litter Reported Sites

‘Timmy & Kristy Lee Winchester Hotel 9/16/2021

jated Structure and

jer Reported Sites

Dawn Leta Mack Glenda Hawkins 36 Chiggersville Cir, clo Leta Mack 9/16/2021

Dilapidated Structure and Litter Reported Sites

Otis Strouth -49 Upper Bear Wallow 9/17/2024

RUSSELL COUNTY BUILDING DEPARTMENT Bridgett MeGtothtin

137 HIGHLAND DR. ESC Program Administrator LEBANON, VA 24266 ee ‘Telephone: 276-889-8012 epi Fax 276-889-8009 SE Revver PROJECT SUMMARY REPORT DATE PROJECT NAME, OBSERVED BY: 9/22/2021 Pure Salmon Mickey L. Rhea, RC Building Official STATUS SUMMARY Observation Date Time Weather Conditions 9/22/2021 10:30 a.m. Rain COMMENTS,

Disturbance is on-going. All erosion and sediment measures appear to be in place and working at this,

time.

RUSSELL COUNTY BUILDING DEPARTMENT. Bridgett MeGlothtin

137 HIGHLAND DR. ESC Program Administrator LEBANON, VA 24266 Mike 5-889 ickey Rhea, ‘Telephone: 276-889-8012 Ecler

Fax 276-889-8009 FSC Plan Reviewer

Animal Shelter Report

September 2021

Animal Control answered 120 calls for service.

Dogs adopted: 10 Dogs reclaimed: 2

Dogs transferred: 13

Joshua Horner

Library Board of Trustees Meeting Pause Coun Pubic Lary

Members Present Judy Ashbrook Karen Davis ‘Ann Monk Susan Breeding Sherry Lyttle Sharon Sargent

__Members Absent Yvonne Dye

—_______|___Sharon Van Dyke _

Chair Susan Breeding called the meeting to order 17 August 2021 at 5:06 pm.

Introductions: Presentations:

Minutes: Sherry Lyttle and Karen Davis seconded a motion to approve the July minutes as distributed; motion passed.

Communications:

Financial: Judy Ashbrook made and Ann Monk seconded a motion to approve the bills; motion passed

Staff Reports: Kelly McBride Delph reviewed reports.

Unfinished Busines:

New Business: Ann moved and Sherry seconded a motion to approve the amended budget; passed. Sharon Sargent made and Judy seconded a motion to approved the 2021 Surplus List; motion passed.

As several board members are serving until appoints are made and the chair has resigned, Sherry moved and Ann seconded a motion to elect an interim vice-chair; motion passed. Sharon Sargent nominated Ann; nominations closed and Ann elected vice-chair by acclamation.

Review and Summary: Sherry made and Ann seconded a motion to adjourn.

Respectfully submitted, Kelly McBride Delph

Secretary

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Me. Tim Hess

CUMBERLAND" PLATEAU.

DICKENSON COUNTY:

‘Mr, Damon Rasnick Mr. Ronald Peters

RUSSELL COUNTY:

Mr. Carl Rhea Mr. Tim Lovelace

Agenda |. September 16, 2021 CPRWMA Board of Directors Roll Call for Quorum.

Il. a) Approval of Minutes of the August 19, 2021 meeting… Motion: Seconded:

IH, Administrative Business

a) Review CPRWMA Waste Stream Report August 2021…

Motion:, Seconded:

b) Approval of the Treasurer’s Report for the month of August 2021… Mation:. Seconded;,

c) CPRWMA Attorney’s Report for August 2021…

d) — Litter and Recycling Report…

IV. Old Business A) Approval of Poll Vote on Accepting Tire Shredder Purchase Agreement.

Motion:. Seconded:

V. New Business A) Maotion:, Seconded: B) Motion:, Seconded;

VI. Correspondence

Vil. Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting: Motion:. Seconded: Minutes submitted by: Ron Peters and Saundra Honaker

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

DICKENSON COUNTY:

Mr, Damon Rasnick Mr. Ronald Peters,

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director

CUMBERLAND PLATEAU

N COUNTY: BUCHANAI RUSSELL COUNTY: Mr. Jeff Cooper

Mr. Tim Hess. ‘Mr. Carl Rhea

Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes August 19, 2021

Members Present: Others Present:

Jeff Cooper, Chairman Toby Edwards, Director

Carl Rhea, Vice Chairman Danny Davis, BC Transfer

Ronald E Peters, Secretary/Treasurer Michael “Bony” Shields, DC Transfer Tim Hess Brandon Monroe, CEI Hauler

‘Tim Lovelace Saundra Honaker, Finance

Damon Rasnick

CALL TO ORDER: Chairman, Jeff Cooper, called the August 19, 2021, meeting ‘of the Board of Directors to order at 5:31 PM. The Pledge of Allegiance and prayer was given.

QUORUM: A quorum was established.

AMENDMENT TO AGENDA: Toby Edwards requested that an amendment be made to the agenda. A motion was made by Ron Peters and seconded by Tim Hess to add under New Business the Letter from CPRWMA to Justin Rodda with Waste Management, Inc. Motion was ratified, voting as follows:

‘Tim Hess - Aye Carl Rhea - Aye ‘Tim Lovelace- Aye Jeff Cooper = Aye Ron Peters - Aye Damon Rasnick — Aye

APPROVAL OF MINUTES: The minutes of the July 21, 2021, monthly meeting

of the Board of Directors were presented for consideration. A motion was made by Ron Peters and seconded by Carl Rhea to approve the minutes as presented. Motion was ratified, voting as follows:

Tim Hess — Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick — Aye

137 Highland Drive / P. O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes August 19, 2021 Page 2

APPROVAL OF MINUTES OF SPECIAL CALLED MEETING: The minutes of

the August 11, 2021, special called meeting of the Board of Directors were presented for consideration. A motion was made by Damon Rasnick and seconded by Ron Peters to approve the minutes as presented, Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye

Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters — Aye Damon Rasnick - Aye ADMINISTRATIVE BUSINESS

WASTE STREAM REPORTS ~ July 2021: Toby Edwards reviewed the waste

stream reports for July. Buchanan and Dickenson counties were down but Russell County was up from the previous month.

TREASURER’S REPORT — July 2021: Ron Peters presented the CPRWMA Treasurer’s Report for the month of July 2021, reporting the total cash balance was

$257,322.26 at the end of July. Discussion occurred regarding some of the bills. A motion to approve the report as presented was made by Damon Rasnick and seconded by Tim Hess. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea - Aye Tim Lovelace Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT - July 2021: Counsel is working with Toby

Edwards regarding Waste Management, Inc. and procurement of the portable tire machine.

LITTER AND RECYCLING REPORT: Toby Edwards stated that the information for the HHW event for Buchanan County will be presented at the September meeting.

OLD BUSINESS

USSION BLE TIRE E PURCHAS CPRWMA has joined the E-VA procurement program. The portable tire machine was advertised for bids through E-VA and as of the closing date no bids were submitted through E-VA. One sealed bid was submitted and opened at the board meeting. The bid was from BCA Industries for a total cost of $163,800.00, Carl Rhea recommended the Authority investigate an extended warranty to cover a period of five yeara. A motion was made by Ron Peters and seconded by Carl Rhea to purchase the portable tire machine from BCA Industries. Motion was ratified, voting as follows:

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

August 19, 2021 Page 3 ‘Tim Hess ~ Aye Carl Rhea ~ Aye Tim Lovelace Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye

‘The four (4) bank quotes from First Bank & Trust, BB&T, TruPoint, and New Peoples Bank were submitted for consideration, ‘The First Bank & Trust was the cheapest interest rate at 1% over savings account rate. A motion was made by Ron Peters and seconded by Tim Hess to finance with First Bank and Trust the remaining portion of $76,000.00 for five years for the purchase of the portable tire machine after the initial down payment of $90,000.00, Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye

Tim Lovelace~ Aye Jeff Cooper - Aye

Ron Peters - Aye Damon Rasnick - Aye NEW BUSINESS

LETTER FROM CPRWMA TO JUSTIN RODDA WITH WASTE MANAGEMENT, INC. Jeff Cooper and Toby Edwards meet with Justin Rodda to discuss the additional fee assessment of $26.00 per load for Environmental Recovery Fee. Toby read the letter to the members stating the request that the CPRWMA is making concerning this

additional fee. The board is requesting the following (1) That the beginning date be pushed back to November 1, 2021, instead of the original assessment date to begin September 1, 2021. (2) That the fee be reduced to $13.00 per load for the period of November 1, 2021, to November 1, 2022 (3) That the fee changes to the $26.00 per load for the final year of the contract Legal counsel reviewed the letter. A motion was made by Ron Peters and seconded by Damon Rasnick to mail via certified mail with return confirmation of this letter to Waste Management, Inc. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea - Aye

Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters ~ Aye Damon Rasnick - Aye CORRESPONDENCE

VA DEQ INSPECTION DICKENSON CO TRANSFER STATION No deficiencies were reported for all three facilities.

ADJOURNMENT AND NEXT MEETINGA motion was made by Tim Hess and seconded by Ron Peters to have the next meeting on September 16, 2021 at 5:00 PM at the CPRWMA office in Lebanon and to adjourn the meeting at 6:45 PM Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper — Aye

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes August 19, 2021 Page 4

Ron Peters ~ Aye Damon Rasnick ~ Aye

Secretary/Treasurer Date

‘Cumtartand Plates Resins! West Managoment Autry

‘Cumberland Plateau Regional Waste Management Authority Waste Stream Analysis Period: December 15th, 2020 to December 45th, 2021 Buchanan County Sn eamnaweh Means tea Mey amane Samay ay tan AS SRE HLTH Woy ELON Toe a ero NWaste Materials) osc2z-sanzsatneztsee200’" ai2t“ApaertMoyanet 20% en ent ea at "tone “Tomage ig ‘oases Go800 Toms aaa —orsad — ETE Tana Taare toe [commercial 24795-7080 7804 38.28 286.74 tesa ahr oeat ——s208 = SSCSS 0 [Construction [Debris 459 928 e576 tert? «a8 6149 og? = wast 9100 « 000mm sts \varksh Waste 0.00 00 000 = ooo 428035. 54.00 358 ose oo 0000, 50.58 IMine Waste z4g00 57782 e681 5058943982 3921 = at8D asst ~~ SoSSaa Industri Waste “0.00 000, 000 000000000 000 000 000 =~ 00) oo ‘0.00 Roofing Waste 0.00 200 200 000000 om 000 2.00 nT rT er ) 2.00 ies ma 1794 7288 41sa 9078 85B SCR «HAT =) 3 lwnite Goods 089 200 585000000 oor ‘000 000 000 00000 eas itterPickup 935, 310 785 3te Sak 788 407 200 393 000 = 00000) sae legal ums 0.00 200 000 900 000 a0 000 000 O00 00 000m 2.00 ry Studge 0.00 0.00 000 = «00000000 00 0.00 000 000 000 om 2.00 |carcass 050 oz on a1 00044 025 170 032 000 000 ono 476 [storm Debris 00 00 1373 4088-0000 000 000 25067 «a0 Satta | Tots aseaaa 44525 aase4s 2ato76 ese 7075 saszzr seca 2aarsa ago 0g wan TE TETTE| 120107 TownotGrndy 000 000 = 000 00m 000 0.00 000 000 0000

Dickenson County z peer sioameroy Faamtauch meats ape My 2pakne siaittty Sep atttey AMS Septet tr Tetatromatl_arion) laste Matertls) osc 20-sanznan "071 see “Apert Moyseet_ “Soe ef Est ‘en deat” Novztonez1 “cohen "Toman hota Soris —Sir30_—Bioss ——Ta097 — aaa ie — aes aso 05 T8000 000000 [Commercial 1385 1987743376 9S82~tea0B STs 2004s ——«tOA28=SD SSS ara [Construction [Debris 412 237810060241 te? = 1869 ass aT «808mm matt Nard Waste 00 00 000 doa 000 ‘0.00 0.00 ‘0.00 000 000 000 000 Mine Waste 72080 me3S7 «208283 3GCaA=t8792 «500s RS «OOS Industral Waste 0.00 0.00, 000 = 090000800 000 0.00 ‘000 00 000 a0 000 [Roofing Waste 000 000 00 000 000000 000 2.00 000 000 000 000 000 tres 134 0 15 190 3180 © 805 ag? 0063S zs) Storm Debris 0.00 0.00 000 000 0000.00 000 0.00 ‘090 00 = 000-00 00 [carcass 000 oor 005 00002 005 005 000 000 = 000-000 025 Dey siuage 00 000 000 000000 = 000 0.00 0.00 0.00 0 = 000 090 utcn 0.00 000 a eT) 0.00 000 0.00 00 000000 000 eget Dumpsiciesnups 4.41 ost 07373 oe ta oss 163 080 000 000 oman saris

Town stinewood 0.00, 200

‘SunbartandPateey Reaionl Waste Hanecemt Actor

[Town of Lebanon JTown of Honakor [Town of Cleveland

0.00 0.00 0.00

0.00

‘000

0.00

000

0.00

Russell County Febaenisweh March30- Ape 202- ey 2021Jome June I2tuy Jy 20Aug Aug BCISepL Sept 224-Oct OCL2EVHov MovZEziOee Team (erent) Waste Matriais) ove 2o-Jenzeruanczaitenzez "208 Apmlanet ty 2ett_ aah a in Es ed feet feet “CounmTowane Household TAKS UINISS __THETO 140204 130080 —1aze7S 131368 120735 351181000 000000 Te jase 'se4a— tat izes vaso sa70 «ists —tase2 == iaaep ~~~) =a aan 9618 4428 4435113817338 fost w550 tg 4200000380 ‘0.00 ‘0.00 000 = 000 000-000 00 ‘0.00 000 000 ~~ 000 000 200 0.00 90 a er 000 00 000 00 ©0000 0.00 2742028 3146-3885 26.15 «3029 21 w7o eatin ‘000 000 00 000 000 000 ‘0.00 0.00 ‘000 00 900 += 000 0.00, mar ase 1408 1055 Se0 25253 SCSC«ABSSC«iO]SOSSSCiOSStC ‘0.00 259 00 = ast 55000 ‘0.00 0.00 ‘0.00 00 000000 ‘1740 0.00 00 000 = 00000000 ‘0.00 0.00 0.00 00 = 000000 ‘0.00 0.00 0.00 000 = 000-000 00 0.90 0.00 000 0000.00 00 00 000 0.80 090 0.90 2.00 00 0.00 00 000 a0 20 393 0.00 096 on 4340 wag 1684 618 200 000 00 e198 0.00 0.00 0.00 000 000 0.00 000 ‘000 000 000m 000 1 230 435 om (048 138 060 ant 00000000 4336

| ae tan 74 420194 saes20tsna7 gers seonaT —1s7ese —ssz299 474598 000 amon [AR ROSES] tora]

0.00 2.00 0.00

Total FY zozo.2021

Combed Pass Wat Sonam An Rape,

‘Buchanan County Waste Sven Anaya arid: August eth, 20219 Sapamber 1s, 2021

eto aan

I L

ay mea wes amar ame |r | ate wesstisods |'co | fost | Ges | deo | oo 1 Gea 1 Gem | com {com | com {com | con | com | cow 1 com | com | coo Jiousohotd —_ss778i | tonnes 16788 toorat —aass7 4 f8SS 130840 tonees teria mes taser asso? 4.17629 133600 1.25375. 120026 |commerci) 23022341 OGD | Ti0.12—imaz bss DIS Ora? aDaAB es ans “eos ‘wear taa7e saa? [constuction Jonteis si mast ob as70. anatase we tass zest 759s 5071 2082798 sar78 Ivers Waste os 358 om a38 000 ist 122 000000 oon 118 000 am 000 a0 laine waste 45031 zoueo 50321 sane szre 85239265 aan 2 ags ae (18883 zs woos toaze asa a7 linduatial Waste 000 © 000 © 000000) ‘000 = 0000000000 |RootingWeste 000 «000 oon?) anak 000 © 00) boots [Tes a a ee en ae ec eT sem 31s ase ost 00 jwnite Goods 000-0035? mS} 0 = aot tse liter Pickup 853 pea 2 oa sr tone sega? ere Se gatas 960 ee tga! Dumps co 0g0 og) s} oO 0 ago 000 oes 2a Dry stuape Cy a ey rT) om 000 = 000m |corcese ose 170 oat ass asa ors tas asset om nas att ost aa Sor Debra 20067 000581 tras 882 abay SSO a eC CS L 230108 40887 | 477e65 158581 175029 17eaaz _tgu7.7es0n47 — 1ATBS34masa 177525 200872 47OUTR__tetnon tees tszned 190082 ‘Buchanan Coy ea Seam Aaya ‘uation

449090 —— _

Bry — =I

a : == =

ta Tonge de a IT kerunsy

Tons

{ | |

Materiate

(pose ze verze

(man 2021-Feb 2021 |

‘Feb 2001-March en

(aE 2at-apat pt

swig 202t-ay 2021

May 202!-ine

| adhe 202r du 2025]

ly 202g 2021

‘ehug 2021 Sep 2021

lesen 2021.00 2021

Combnd Pen ee Sve nse per,

Dickenson County Waste Sean Aras Povo: Aunt eh 2021 9 Septet 2024

Tie gah alpen Fahl

ness 405188 13ss06 HRI ore

Dickenson County Waste Stream Analysi (This Month)

Tons

1,800.00,

1600.00

4,400.00

1,200.00

1,000.00

600.00

400.00

200.00

aDeczo- em zn2T— | san 2021-2021

|oFeb 2021-arch

eal

|offaeh 2021-Apet

| aki 021-May 2021 (BMay 2021-June

2021 \wdune 2021-July 2021 ‘uly 2021-Aug 2001 |ehug 2021-Sept 2021

== | wept 2021-02021

Materials

‘Curoatand Paes Wee Seam Ass Report

‘Ruseall County Waste Stream Anaiyale Period: August 1th, 2021 to September 15,2021

Neal al al eas eps a al

Name of | Tieton | Lextontn, zuco aot zot | amranisamsateasmatz mets 2008 2006 ‘Waste Material Tons) eee el ona} owshois YSULST 4.20725 1493.10 1970.96 | 124088 1.73518 1,102.88 1.20261 1,19550 127481 1.96582 4505.13 183424 15T27E 150883 156172 1.80010 [commerce 2499 iosos | 1608s 11754 277.40 f3t.61 18575 | i465 is767 $7098 206.16 isze8 22008 30214 e001 28741 [consictionBabris 54.82 884411937 108.72 toast 5558 632275016 13572 1eta9 1985111344 127668328 erassn este ‘0.00. 373148732423 93 "1905 29594555 5453000 46227978 ina wast 0.00 000 000 0.00 0.00000 28636264 21.25 2960 000 000 ocd 0.00 Indust Wate 28.81 335337552686 4388957 88210332020 2302 34st eae 121.10 Rooting Waste 0.00 000 om. 000-000 000 000 000 000 000 6265 exes [ress 20.38 380 1054 gor 12209352278 508615592 40s late Goode 0.00 40.18 000 0.00. 520 251 tas 000 ear 785437501278 fens 0.00 0.00 000000 0.00 0.00000 ‘000. 000-000 0.00 loy swaee 0.00. 000000 000 0.00 00000 000 "000 000 000 [conaminatea Recycle 0.00 000000 0.00 000 0.00000 00000000301 steps! Dumpate 616 16.84 383 188373 425 8a7 36 tt 108736 4.18000 stor Deora 000) 000 0.00 000000 000 000 000 0.00 000000 000 000 lcarcass ait 060 011048040 O71 288 208-202 428112 08@ 0.00

574596" 462299 4,77844 4Az.AG | 41004 45e7.071HESD TSNTS 145091 4.58848 260278 2,040.86 202001 4.92198 4,980.81. 2,t2024 238457 _ unsell Couny Waste Sum Arayts i ‘his ont

[Total Tonnage includes: the foloiog tows Lebanon Honsker [cleveland A

1,600.00,

1400.00

Russell County 2020-2021

4,200.00,

4,000.00

2 e000 00.00

400.00

Materials

(evera ERO ‘dan 2021-Feb 2024 Feb 2021-March ofa 2021-Apnt akpal 2o2t-tiey 2021 (ebay 202t~hne swdone 2021-hdy 2021) ‘ky 2021-Au 2021 (eAuy 2021-Sept 2021 smSept 2021-044 2021

Cumberland Plateau Regional Waste

Management Authority Cash Flow Statement

August 2021

Cash Balance - July 31, 2021

Cash Received - Tipping Fees: Buchanan (July) Buchanan (Aug) Dickenson (July) Russell (July)

Cash Expenditures Cash Expenditures - August 2021

Cash Balance - August 31, 2021

71,434.98 65,204.99 51,813.55 69,877.45

257,322.26

258,330.97

(202,877.05)

312,776.18

Fund Balances:

Capital Equip Replacement Fund

DEQC/D

$247,810 $25,000

[Total in Bank

585,586.18

Cumberland Plateau Regional Chock Regletor For the Perlod From Aug 1, 2021 to Aug 31, 2021

Fier Ciera Includes: Report order is by Check Number. Ghock® Bato ~~ Payew mount ‘A/T Anthon HaalinKeapers, In. "704.86 Tobys HoaliVislon/Dental 8/1921 Caterpillar Financial Servicas Corp 6,218.75 Loan Payment 8131/21 Checkmate Check Service 147.24 Chocks 8/1021 TAG Resources, LLC 245,00 Employeo 401k g120/21 TAG Resources, LLC £245.00 Employee 401k 13410 aniere1 Crystal Springs 37.08 RC Supplies $3451 819721 Mansfeld Oil Company 74.41 Vehicle Fuel 13412 8119/21 Dickenson Co Pubile Service Authorty 171.60 DC Uily 13413 8/19/21 Dominion Office Products, Inc. 516.03 BC Supplies $461.81 DC Supplies $20.37 RC Supplies $13.07 Office Supplies $29.98, ra414 erer21 Buchanan County PSA 62.62 BC Utity 13415 ererat 283.37 BC Electric 13418 anor 4,195.00 RC Sta Maint 13417 ariorat 104.94 RC Electric 13418 8119721 Appalachian Power Company 264.96 DC Electric 13419 8/1921 Appalachian Power Company 62.98 RC Electric 13420 ‘eii9/21 Verizon 36.32 RC Phone 13421 19721 Verizon 83.47 BC Phone 43422 4819721 Innovative Technology Solutions 180.00 IT Support 13423 819721 WM Corporate Servicas, inc. 50,378.10 BC TippingyHaul 13424 aH19721 WM Corporate Services, Inc. 38,249.69 DC Tipping/Hau! 13425 8H9721 WM Corporate Servicas, Inc. 54,191.20 RC Tipping/Haul 13426 8119721 Honaker Solutions, LLC. {800,00 Accounting Augi2t 13427 8/19/21 Industrial Development Authorty 1200.00 Office Rent Sep/2i 19428 819721 Carter Machinery Company, Inc. 7,048.11 BC Equip Meint $2,210.69 DC Equip Maint $2,344.03 RC Equip Maint $2,393.30 13429 8/19/21 Dominion Office Products, Inc. 85.52 Office Supplios 13430 819721 Northern Too! & Equipment 19.16 Suppl 13431 819721 Pest Control Ps, inc. 120.00 Pest BCIDCIRC $40 each 13492 819721 Joshua Salyers £580.00 CPR & tat Ald Training 13433, 8/19/21 Card Services Center 301,50 RC Equip Maint Amazon) $26.05 Board Meeting (Peking) $167.08 \VRAConforance $108.40 13434 ‘19721 Campbell Printing 901.44 Office Supplies 13435 19721 Justice Law Office £840.00 Legal Aug/2t 13436 anie1 Point Broadband 88.37 DC Phone 13837 819721 Point Brosdband 190,24 Office Phons 13438 827/21 Saundra Honaker 20.20 Reimbursement (Overnight USPS Postage) 13439 8/27/21 Department of Environmental Quality 49,404.00 BC Permit $6,488.00 DC Permit $6,468.00 RC Permit $6,468.00 19440 27/21 Central Scale, Inc. 2,403.50 DC Ste Maint 13441 e721 Verizon 40.20 RC Phona 19442 8127/21 Carter Machinery Company, Inc. 9,520.76 BC Equip Maint $3,751.86 DC Equip Maint $4,387.46 RC Equip Maint $1,381.44 94521 8131/21 United States Treasury 1,485.60 Federal Withholding 927.21 8131/21 VADeplof Taxation 201.34 Stale Withholding PROZ21 = B221_——Ronald E. Peters 484.70 Directors Compensation pRez21 82/21. Damon Fasnick 484.70 Directors Compensation PRez21 = 8221. Tim Lovelace 1184.70 Directors Compensation PRezet «B22. Cari Rhea 484.70 Directors Compensation PRaz21 «2/21. effery S, Cooper 194.70 Directors Compensation PRe221 = 82/24 Timolhy W. Hees. 4184.70 Directors Compensation PRetg21 —a/t3/21 Toby. Edwards 2,600.42 Toby Salary tel half PREsI21 8/31/21 Toby F. Edwards 2,800.12 Toby Salary 2nd halt Total 202,877.05

Pope: 1

‘CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2021-22 - OPERATING BUDGET & EXPENSE REPORT

‘Overhead Rate per County

Expenditures Fam Thusuzont Bushst Direct Expenses: [Transport/Oisposal EDRECET 402892.00 ire Recycling : 435,000.00 Haw Event 7 32,000.00 [Other Relmbursed Expanses 5 : 3072541 509,992.00, [Overhead Expense: [Debt Service - Loaders 1243750 75,000.00] a7 [other Disposal : 2,000.00 | — unless : Buchanan SE 50000 | aH Dickenson 709.38 4500.00 | 163 Russel 486.25, 4,500.00 | 13 [Supplies i Buchanan aa 72,500,00,| 26 Dickenson 225.29, 2500.00 | — a used 39843 2,500.00 | 6 Fuel: = ‘Buchanan 2552.00 7000700 | ~ Dickenson 4,732.07 4,500.00 | aw Russel 68.09 7,000.00 | — 1 [Felephone: Buchanan. Waa, 7500.00 | aes] Dickenson 3670 2,100.00 | 3 ‘usell 46798 2,000.00 | 23 Station Malntenance/improvernents: ‘Buchanan 5800 30,000.60-| — 0 Dickenson 3.92070 30,000.00 | asx] Russe 1,534.00 30,000.00 | — ox] [Loader/Equip Maintenance: Buchanan wosi7a1 zi0000|~ ax] Management Breakdown Dickenson 871033, 723,000.00 sax] FFoby Health 770575) Rusell 6,008.10 28,000.00 20x} | Toby Salary 321047] [Transfer Station Permits and Management: |4oxk cost/Contrtbution 956.6] [station Permits 72,408.00 20,000.00 or] © fraxes 92535) 'VACO Insurance 14,564.00 38,000.00 | ave [Mianegerent & Frings 15,396.58 30,000.00 | — 37%] Finance Manager 1,550.00 9,000.00 | 17 1539659 Cegat REESE TWO] ax| — [Orecon Comp Tare suppor 610.00 4000.00] zm] [Slay AR) [office nenfaVinternet Cel/OTlice Supplies 7465.53 3,000.00 2x] Taxes 163 Directors Comp & PRT EK 2,583.60 8,300.68, | — 14] 2583.6 Pratessinal Fees (AT - 700.00] ox} [ON ce Breakdown [esting Expense To7.05 3,000.00 —ex| —[Phone7iat Wiis] rave Zo18.0 3,000.00 jorw| fret 400.29} Supp i316 3.000.002] postage 32] [Dues/iconsae = 400,00] —on| fice Sup 54435] Webie Expense 50 7500.00] — a5 Uniform Rental B22 4,000.00] 20 1465.53] [aavertsing 5.00 72,000.00-| — a Projets Tre Shear DCBRC = 70,500.00 | ox] Resorves/EGup7 Emmerson Fane 7 72,000.00 | ow ‘GVERHEAD SUBTOTAL NETEETPIO 3,900.00 [ce Machines/Sheorer - FoTaL exeenses SURETY EXCITA Rite bepina aly FETIETS

[email protected]

From: tim hess [email protected] Sent: Tuesday, August 31, 2021 10:22 AM To: Toby Edwards

Subject: Re: BCA contract

Yes

From: Toby Edwards [email protected]

Sent: Tuesday, August 31, 2021 10:07 AM

To: Jeffery Cooper [email protected]; Carl Rhea [email protected]; [email protected] [email protected]; Damon Rasnick [email protected]; Tim Lovelace [email protected]; Tim Hess [email protected]; Rebecca Thornbury [email protected]

Subject: FW: BCA contract

Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and | have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

I need a straw poll to accept the attached agreement. Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday. Once I get this | can get it ordered.

Sincerely,

Toby F. Edwards, MsED Executive Director

Cumberland Plateau Regional Waste Authority 135 Highland Drive Suite C/PO BOX 386 Lebanon, VA 24266

Office 276-883-5403

Mobile 276 698 941

www.cprwma.com

Sent from my Ver zon, Samsung Galaxy smartphone

Original message From: Rebecca Thornbury rjt/[email protected] Date: 8/31/21 9:19 AM (GMT-05:00)

To: Toby Edwards [email protected] Cc: Jeff Cooper [email protected] Subject: BCA contract

Toby see attached contract. There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not negotiable, based on your conversation with John. In addition to prior changes agreed, | added a sentence to the

delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are highlighted. Please notify John of those two items for his review.

| suggest forwarding the contract to Board members for their review before finalizing, even though @ motion was made regarding purchase. Please remind members to direct any comments to you only and not to the entire group.

Please advise as to any questions or concerns.

Thank you for your assistance.

Becky

RJ. Thornbury, Esq. JUSTICE LAW OFFICE, P.C 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614 (276) 935-7937

935-2269 Facsimile [email protected]

The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed. This message may contain information that is privileged, confidential, attorney’s work product and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient), you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If’you have received this communication in error, please notify us immediately at (276)935-7937.

tobyedwards@bv et

From: Damon Rasnick [email protected]

Sent: Tuesday, August 31, 2021 1:49 PM

To: Toby Edwards; Jeffery Cooper; Carl Rhea; [email protected]; Tim Lovelace; Tim Hess; Rebecca Thornbury

Subject: Re: BCA contract

Yea

Get Outlook for Android

From: Toby Edwards [email protected]

Sent: Tuesday, August 31, 2021 10:07:23 AM

Tot Jeffery Cooper [email protected]; Carl Rhea [email protected]; [email protected] [email protected]; Damon Rasnick [email protected]; Tim Lovelace [email protected]; Tim Hess [email protected]; Rebecca Thornbury [email protected]

Subject: FW: BCA contract

Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and | have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

I need a straw poll to accept the attached agreement. Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday. ‘Once | get this | can get it ordered.

Sincerely,

Toby F. Edwards, MsED

Executive Director

Cumberland Plateau Regional Waste Authority

135 Highland Drive Suite C/PO BOX 386

Lebanan, VA 24266

office 276-083.5403

Mobile 276 698 941

‘wwnw.cprwma.com

Sent from my Verizon, Samsung Galaxy smartphone

Original message —- From: Rebecca Thornbury [email protected] Date: 8/31/21 9:19 AM (GMT-05:00)

To: Toby Edwards [email protected] Cc: Jeff Cooper [email protected] Subject: BCA contract,

Toby see attached contract.

There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not negotiable, based on your conversation with John. In addition to prior changes agreed, | added a sentence to the delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are

highlighted. Please notify John of those two items for his review.

| suggest forwarding the contract to Board members for their review before finalizing, even though a motion was made regarding purchase. Please remind members to direct any comments to you only and not to the entire group.

Please advise as to any questions or concerns.

Thank you for your assistance,

Becky

RJ. Thornbury, Esq. JUSTICE LAW OFFICE, P.C. 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614 276) 935-7937

935-2269 Facsimile [email protected]

‘The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed. This message may contain information that is privileged, confidential, attorney’s work product and/or exempt from disclosure under applicable law. Ifthe reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient), you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If’you have received this communication in error, please notify us immediately at (276)935-7937.

[email protected]

From: Jeffery Cooper [email protected] Sent: Tuesday, August 31, 2021 1:51 PM

To: Toby Edwards

Subject: RE: BCA contract

yea

From: Toby Edwards [email protected] Sent: Tuesday, August 31, 2021 10:07 AM

To: Jeffery Cooper [email protected]; Carl Rhea [email protected]; [email protected]; Damon Rasnick drasnick51/@hotmail.com; Tim Lovelace [email protected]; Tim Hess [email protected]; Rebecca Thornbury [email protected]

‘Subject: FW: BCA contract

Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and | have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

I need a straw poll to accept the attached agreement. Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday, Once I get this | can get it ordered.

Sincerely,

Toby F. Edwards, MsED Executive Director

Cumberland Plateau Regional Waste Authority 135 Highland Drive Suite C/PO BOX 386 Lebanon, VA 24266

Office 276-883-5403

‘Mobile 276-698-941,

www.cprwma.com

Sent from my Verizon, Samsung Galaxy smartphone

Original message ~ From: Rebecca Thornbury [email protected] Date: 8/31/21 9:19 AM (GMT-05:00)

To: Toby Edwards [email protected] Ce: Jeff Cooper [email protected] Subject: BCA contract

Toby see attached contract. There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not negotiable, based on your conversation with John. in addition to prior changes agreed, | added a sentence to the

delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are highlighted. Please notify John of those two items for his review.

| suggest forwarding the contract to Board members for their review before finalizing, even though a motion was made regarding purchase, Please remind members to direct any comments to you only and not to the entire group.

Please advise as to any questions or concerns.

Thank you for your assistance.

Becky

fd. Thornbury, Esa. JUSTICE LAW OFFICE, PC. 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614

(276) 935-7937,

935-2269 Facsimile titilo@amail. com

‘The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed. This message may contain information that is privileged, confidential, attorney’s work product and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient). you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If you have received this communication in error, please notify us immediately at (276)935-7937.

tobyedwards@bvu-net

From: carlrhea [email protected] Sent: Wednesday, September 1, 2021 9:31 PM To: Toby Edwards

Subject: RE: FW: BCA contract

Yes

Sent from my Verizon, Samsung Galaxy smartphone

— Original message --~— From: Toby Edwards [email protected]

Date: 8/31/21 10:07 AM (GMT-05:00)

To: Jeffery Cooper [email protected], Carl Rhea [email protected], [email protected], Damon Rasnick [email protected], Tim Lovelace <tlovelace @russell.k12.va.us>, Tim Hess [email protected], Rebecca Thornbury [email protected]

Subject: FW: BCA contract

Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and | have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

I need a straw poll to accept the attached agreement. Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday. Once I get this | can get It ordered.

Sincerely,

Toby F. Edwards, MséD Executive Director

Cumberland Plateau Regional Waste Authority 135 Highland Drive Suite C/PO BOX 386 Lebanon, VA 24266

Office 276 883-5403,

Mobile 276 698-942

www.cprwma.com

Sent from my Verizon, Samsung Galaxy smartphone

Original message ~ From: Rebecca Thornbury [email protected] 3/31/21 9:19 AM (GMT-05:00)

roby Edwards [email protected] Cc: Jeff Cooper [email protected]

Subject: BCA contract

Toby see attached contract. ‘There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not negotiable, based on your conversation with John. In addition to prior changes agreed, | added a sentence to the delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are highlighted. Please notify John of those two Items for his review.

Please advise as to any questions or concerns,

Thank you for your assistance.

Becky

RJ. ‘Thornbury, Esq. JUSTICE LAW OFFICE, P.C. 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614

(276) 935-7937

(276) 935-2269 Facsimile [email protected]

“The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed. This message may contain information that is privileged, confidential, attorney’s work product and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient), you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If you have received this communication in error, please notify us immediately at (276)935-7937.

[email protected]

From: Tim Lovelace [email protected] Sent: ‘Thursday, September 2, 2021 8:16 AM

To: Toby Edwards

Subject: Re: FW: BCA contract

Toby,

I vote Yes.

Thanks,

Tim

‘On Tue, Aug 31, 2021 at 10:07 AM Toby Edwards [email protected] wrote: Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and ! have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

| need a straw poll to accept the attached agreement.

Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday. Once | get this | can get it ordered.

Sincerely,

Toby F. Edwards, MsED Executive Director

Cumberland Plateau Regional Waste Authority 135 Highland Drive Suite C/PO BOX 386 Lebanon, VA 24266

Office 276-883-5403

Mobile 276-698-941

www.cprwina.com

Sent from my Verizon, Samsung Galaxy smartphone

Original message Rebecca Thornbury [email protected] Date: 8/31/21 9:19 AM (GMT-05:00)

To: Toby Edwards [email protected]

Cc: Jeff Cooper [email protected] Subject: BCA contract

Toby see attached contract. There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not

negotiable, based on your conversation with John. In addition to prior changes agreed, | added a sentence to the

delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are highlighted. Please notify John of those two items for his review.

Please advise as to any questions or concerns.

Thank you for your assistance,

Becky

Thornbury, Es, JUSTICE LAW OFFICE, P.C. 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614

(276) 936-7937

935-2269 Facsimile {[email protected]

The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed, This message may contain information that is privileged. confidential, attorney’s work product and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient), you are hereby notified that any dissemination, distribution, or copying of this communication is prohibited. If you have received this communication in error, please notify us immediately at (276)935-7937.

Disclaimer Electronic Mall regarding matters assaclated witha student enraled inthe Russell County Pubtc Schools may be considered pert of a cilo’s ‘educational record and subject fo disclosure and etonton as part of the cies educational record,

tobyedwards@bvu. et

From: Ron Peters [email protected] Sent: ‘Thursday, September 2, 2021 12:22 AM To: Toby Edwards

Subject: Re: FW: BCA contract

'm good with it. Just to note, we are responsible for it once it hits the carriers hand, so we need to insure it, This is how tread the contract anyways. Also, you may have previously mentioned it, but is only for light duty truck tires, semi if the sidewalls removed.

On Tue, Aug 31, 2021 at 10:07 AM Toby Edwards [email protected] wrote: Dear CPRWMA board

Please review the attached Tire shredder Purchase Agreement. Rebecca and | have negotiated and made recommendations to the Purchase Agreement. See Rebecca’s comments below.

I need a straw poll to accept the attached agreement. Please reply to only me with a Yes or Nay vote. Please reply to me by Thrusday, ‘Once I get this I can get it ordered.

Sincerely,

Toby F. Edwards, MsED Executive Director

Cumberland Plateau Regional Waste Authority 135 Highland rive Suite C/PO BOX 386 Lebanon, VA 24266

Office 276-883-5403

Mobile 276-698-941,

www.cprwima.com

Sent fromm my Verizon, Samsung Galaxy smartphoae

Original message -~

Rebecca Thornbury [email protected]

Fro} Date: 8/31/21 9:19 AM (GMT-05:00)

To: Toby Edwards [email protected] Ce: Jeff Cooper [email protected] Subject: BCA contract

Toby see attached contract.

‘There were some points in the draft that BCA would not negotiate Additionally, BCA indicated the warranty was not negotiable, based on your conversation with John. In addition to prior changes agreed, | added a sentence to the delivery fee for clarification on page one and an opportunity to cure if payment late on page 5, both are highlighted. Please notify John of those two items for his review.

Please advise as to any questions or concerns. ‘Thank you for your assistance. Becky

Ru. Thornbury, E59, JUSTICE LAW OFFICE, P.C, 19612 Riverside Drive

Post Office Box 1068 Grundy, Virginia 24614 (276) 935-7937

935-2269 Facsimile [email protected]

The Justice Law Office, P.C. intends this information contained in this transmission (and/or email) is for the use of the individual or entity to which it is addressed. This message may contain information that is privileged, confidential, attorney’s work product and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient (or the employee/agent responsible for the delivering it to the intended recipient), you are hereby notified that any dissemination, distribution, or copying of this, communication is prohibited, Ifyou have received this communication in error, please notify us immediately

at (276)935-7937,

Presentations.pdf
Meeting: 10/12/21      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 10/12/21         6:00 PM
Staff Recommendation:
Suggested Motion:

Reports1.pdf
Meeting: 10/12/21             6:00 PM
STAFF RECOMMENDATION(s):

Reports1.pdf
Meeting: 10/12/21             6:00 PM
STAFF RECOMMENDATION(s):

Reports1.pdf
Meeting: 10/12/21             6:00 PM
STAFF RECOMMENDATION(s):

Reports1.pdf
Meeting: 10/12/21             6:00 PM
STAFF RECOMMENDATION(s):

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