2021-09-07 18 00-Russell BOS-Regular Meeting-Packet

2021-09-07 18 00-Russell BOS-Regular Meeting-Packet

Document Date: September 7, 2021 Document: 2021-09-07_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors September 7, 2021

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – September 7, 2021

RC Conference Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL – Clerk of the Board

INVOCATION – Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

RECOGNITION

Lebanon High School 2021 VHSL Group 2A Baseball Team – State Champions
Lebanon High School 2021 VHSL Varsity Softball Team
StreamSweepers – Clinch River Project

PUBLIC HEARINGS

Alternative Public Educational Programs – School Choice

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………A-1

a. Unapproved minutes of August 2, 2021

Agenda Board of Supervisors Septembe:

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - September 7, 2021

v7, 2021

RC Conference Room Regular Meeting

6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER & ROLL CALL - Clerk of the Board INVOCATION - Chairperson PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA RECOGNITION

Lebanon High School 2021 VHSL Group 2A Baseball Team — State Champions
Lebanon High School 2021 VHSL Varsity Softball Team
StreamSweepers — Clinch River Project PUBLIC HEARINGS
Alternative Public Educational Programs — School Choice NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors.

a. Unapproved minutes of August 2, 2021

Russell County Page 1

Agenda Board of Supervisors September 7, 2021

Russell County Page 2

Approval of Expenditures. Consider approval of expenditures presented
for payment………………………………………………………………………………A-2
Committee Appointments for Board Consideration (Tabled).

County Advisory Committee

(1) Appointment Per Board Member

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Gary Dotson Two-Year Term July 1, 2021 Johnny Jessee Two-Year Term July 1, 2021 Steve Dye Two-Year Term July 1, 2021 Eugene Ferguson Two-Year Term July 1, 2021 Tony Maxfield Two-Year Term July 1, 2021 Mike O’Quinn Two-Year Term July 1, 2021 Barbara K. Cox Two-Year Term July 1, 2021 Henry E. Stinson, Jr. Two-Year Term July 1, 2021 Carl Rhea Two-Year Term July 1, 2021 Emory Altizer Two-Year Term July 1, 2021

Agenda Board of Supervisors September 7, 2021

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration (Tabled). County Advisory Committee (1) Appointment Per Board Member

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Russell County Page 2

Agenda Board of Supervisors September 7, 2021

Russell County Page 3

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021

Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021 Scott Gilmer Four-Year Term September 7, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………B-1

Project Jonah Interjurisdictional Agreement

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

  REPORTS

RC Sanitary Landfill – Leachate Storage Tank Operations………………………C-1
VDOT September 2021 BOS Update Report…………….……………………………C-2
COV Auditor of Public Accounts – Clerk of Circuit Court…………………………C-3

REQUESTS

VDOT Rte. 637 Discontinued Bridge & Prescriptive Easement…………………C-4

Right-of-Way – 30 ft. width & 0.02-mile length

RC IDA AFID Grant – Project Brown….………………………………………………C-5
Supreme Court of VA Drug Treatment Court Docket Grant - $90,000………….C-6

Agenda Board of Supervisors September 7, 2021

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021 Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021 Scott Gilmer Four-Year Term September 7, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…

Project Jonah Interjurisdictional Agreement COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Sanitary Landfill - Leachate Storage Tank Operations…
VDOT September 2021 BOS Update Report.
COV Auditor of Public Accounts — Clerk of Circuit Court…

REQUESTS

VDOT Rte. 637 Discontinued Bridge & Prescri| Right-of-Way — 30 ft. width & 0.02-mile length

tive Easement…

RC IDA AFID Grant — Project Brown…
Supreme Court of VA Drug Treatment Court Docket Grant - $90,000.

Russell County Page 3

Agenda Board of Supervisors September 7, 2021

Russell County Page 4

Three Rivers Destination Center – Professional Consulting Services RFQ……C-7
VA Department of Criminal Justice Services Grant - $70,000……………………C-8
RC Disposal Truck Surplus…………………………………………………………….C-9

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • RC Conference Center….………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N • RC Disposal………………………………………………………………………………O • RC Litter……………………………………………………………………………………P

Agenda Board of Supervisors September 7, 2021

Three Rivers Destination Center — Professional Consulting Services RFQ…C-7
VA Department of Criminal Justice Services Grant - $70,000…
RC Disposal Truck Surplus… MATTERS PRESENTED BY THE BOARD ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . RC Conference Center. RC Fitness Center. RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto RC Disposal RC Litter.

Russell County Page 4

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

    Meeting: 9/7/21      6:00 PM

Recognition

Lebanon High School 2021 VHSL Group 2A Baseball Team – State Champions
Lebanon High School 2021 VHSL Varsity Softball Team
StreamSweepers – Clinch River Project

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 9/7/21 00 PM

Recognition

Lebanon High School 2021 VHSL Group 2A Baseball Team — State Champions
Lebanon High School 2021 VHSL Varsity Softball Team
StreamSweepers — Clinch River Project

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Lebanon High School 2021 VHSL Group 2A Baseball State Champions

In Recognition of

Outstanding Sportsmanship and Determination to Win State Title

‘Awarded by

Russell County Board of Supervisors foobecensd i by. CHAR [a q ¥ 5] = =

Lebanon High School 2021 VHSL Varisity Softball Team Class 2 Final Four

In Recognition

| Outstanding Sportsmanship and Achievement

Awarded by

/\| Russell County Board of Supervisors 5 “4 CHAR

"pf the NCAA. le a member of| \pestian College ion (NCCAA). [ist away match jp Aug. 28 at i Davidson- ig Off a strong p which they yo ILS over- pil to Sandhills 40 “Tournament

igles play their

fence game on jagainst Patrick

johedute

1:00 PM

WHRU VV RREE, CEU VV UHERUEU CASSEL

WYTHEVILLE, Va, (August 3, 2021) — Castlewood opened the golf season with a strong showing in the Woodford Classic at Wytheville Golf Club on Tuesday. ‘The Blue Devils fin- ished in fourth place, the top showing in Class 1. The de- fending Class 1 champ, George ‘Wythe finished in 10th place.

Jacob Lasley shot a 76 and Coleman Cook finished with a 78 to lead Castlewood,

Defending Class 3 state cham- pion, Abingdon won the tourna- meat.

Below are the complete re- sults,

WOODFORD CLASSIC Team Scores

Abingdon 292, Floyd County 307, Blacksburg 311, Castlewood 821, Radford 332, Marion 339,

Gate City 359, Rural Retreat 365, Union 282, George Wythe 367, Grayson County 396, Patrick Henry 405, Chithowie 412, Holston 492, Northwood ine. Individual Results.

41, Abingdon — Grace Addison 70, Conner Brummitt 73, Katio Hall 74, Will Watson 75.

Floyd County ~ MeKenzie Weddle 70, Ryne Bond 73, Dylan Bond 81, Corey Powers 83,

8, Blacksburg ~ Sean Ruan 66, Pietoe Campbell 80, Emerson Keene 82, Lishu Wang 83.

4, Castlewood — Jacob Lasley 78, Coleman Cook 78, Abby Bradley 81, Connor Robinette 66,

Radford ~ Jack Davis 80, Graham Minarik 82, Brody Shull 85, Lucas Beeler 85,

6, Marion — Grayson Sheets 76, Tyler Sayers 79, Ethan Bagett 92, Troy Letley 92.

7, Gate Cily ~ Ethan Dishner 82, Zach Taylor 82, Evan Lane

88, Eli McMurray 101,

Fural Retreat — Bryce Tibbs 82, Ben Musser 91, Logan Miller 93, Joey Olender 99.
Union — Luke Slagle 86, Jacob Day 96, Alexa Barnett 100, Ethan Rich 100.
George Wythe — Benson Blevins 72, Reece Vaught 93, ‘Tyler Scott 109, Josh Crigger 113.
Grayson County ~ Madison Carrico 89, Matt Rector 96, Ryan Smith 104, Andrew Shatiner 107.

12, Patrick Henry - Savanna Riley 97, Carter Lester 98, Isaac Presley 101, Caleb Holley 109.

Chilhowie - Chase Coley 79, Will Bames 94, Jordan Elrod 118, Will Goodwin 121.

14, Holston - Cade Morrison 99, Molly Turner 125, Colton Woodward 128, Nathan Bock 140.

Northwood ~ Skylar ‘Thompson 85, Chris Salyer 100, Molly Hoimes 102,

‘CONTRIBUTED Photos

‘The Lebanon Town Council recently honored the Lebanon Pioneer softball team

(above) for advancing to the VHSL Class 2 Final Four and the Lebanon Pioneer baseball team (below) for claiming the Class 2 State Championship, the first in

school history,

1207 ‘TL asndny ‘Kepsoupay, - smayy WouEga’] a4 - Hy adtg

3 be LEBANON HIGH SCHOOL 2021 GROUP 2A BASEBALL STATE CHAMPIONS

“Members of the 2020-2021 Lebanon High Schoo! Virginia High School League State Championship Baseball Team.

PLAYERS

Hunter Hertig

Brian & Tracy Hertig 109 Clinchview Circle Lebanon VA 24266

Zach Hertig Brian & Tracy Hertig 4109 Clinchview Circle Lebanon VA 24266

Nick Belcher

David & Regina Belcher 671 Oak Circle Drive Rosedale VA 24280

Sage Potts Ryan & Meagan Potts 413 Highland Drive Lebanon VA 24266

Anthony Houchins Brian & Tamera Houchins 1272 Pioneer Drive Lebanon VA 24266

Preston Steele

Eric & Lindsay Steele 375 Windy Hill Circle Lebanon VA 24266

Equipment Manager

Paul Hess P.O Box 2543 Lebanon VA 24266

Io pew hl

LEBANON HIGH SCHOOL | pe 2021 VARSITY SOFTBALL TEAM Ota 2 duh

*Members of the Lebanon High School 2021 Varsity Softball Team.

Haley Finney Nathan & Melanie Finney P.O Box 1870

Lebanon VA 24266

Maggie Lampkin Brandon & Farrah Lampkin 181 Forest Brook Road Lebanon VA 24266

Alexis Horne

Josh & LeAnn Horne 22721 Osprey Rd. Bristol VA 24292

Tatum Dye Josh & Jody Miller 1837 East Cross Roads Lebanon VA 24266

Morgan Varney Glen & Melinda Varney 164 Oak Hill Lane Rosedale VA 24280

Adrienne Morrison

Jeff & Angela Morrison

P O Box 775

2747 State Route North 71 Lebanon VA 24266

Head Coach

Dennis Price 503 Warner Subdivision Road Lebanon VA 24266

Assistant Coaches

Sam Jones 445 Donald C, Moore Drive Lebanon VA 24266

Shelia Adams 2407 Carterton Rd. Lebanon VA 24266

Lynette Compton P 0 Box 227 Rosedale VA 24280

Stream Sweepers

Clinch River 2021 Project In Recognition

of Service and Dedication to the Waterways in Russell County

1,095

Tires Removed

‘Awarded by

Russell County Board of Supervisors

Tracy Highlight

StreamSweepers - Clinch River Project August 27 at 3:39 PM -@

Another day, another tire! Yesterday the crew was able to remove 68 tires despite diminishing water levels. Thi i

This wouldn’t be possible without ever

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item

137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

     Meeting: 9/7/21     6:00 PM

Public Hearing

Alternative Public Educational Programs – School Choice

Staff Recommendation:

Board Discretion.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

Meeting: 9/7/21 6:00 PM

Public Hearing

Alternative Public Educational Programs - School Choice

Staff Recommendation: Board Discretion. Suggested Motion: Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia

“The Heart of Southwest Virginia”

Oris Christian At-Large

David Eaton District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

PUBLIC NOTICE

The Russell County Board of Supervisors will conduct a Public Hearing on Tuesday, September 7, 2021, at 6:00 p.m. to hear comments concerning “Public Interest Concerning Alternative Public School Educational Programs”.

The Public Hearing will be held in the Russell County Conference Room at the Russell County Governmental Center, 133 Highland Drive, Lebanon, Virginia during the regular monthly meeting on September 7, 2021.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ Russell County “The Heart of Southwest Virginia’

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 4 County Administrator

BLIC NOTICE

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

 Board of Supervisors                       Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

     Meeting: 9/7/21       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• Unapproved minutes of August 2, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item A-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/7/21 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: © Unapproved minutes of August 2, 2021

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

August 02, 2021

The regular monthly meeting of the Russell County Board of Supervisors was held on Monday, August 02, 2021 beginning with Executive (closed) Session at 5:00 pm followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(a)(1)(7)(8) – Legal Discussions concerning Personnel and Contractual Matters.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE

August 02, 2021

The Clerk called the meeting to order.

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(a)(1)(7)(8) ~ Legal Discussions concerning Personnel and Contractual Matters.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of

Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Tim Lovelace — AYE Lou Wallace — AVE Carl Rhea ~ AYE David Eaton — AYE

Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING HELD ON THE CLEVELAND SCHOOL PROPERTY

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the transfer of the Cleveland School Property to the Russell County Industrial Development Authority. The Chair opened the public hearing to comments, hearing none the public hearing was closed.

PUBLIC HEARING HELD ON THE GIVENS SCHOOL LEASE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Givens School Lease. The Chair opened the public hearing to comments.

Brian Simms spoke in favor of the lease.

Hearing no other comments, the public hearing was closed.

PUBLIC HEARING HELD ON VDOT RTE. 637 DISCONTINUED BRIDGE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the VDOT Rte. 637 discontinued bridge prescriptive easement right-of-way – 30-foot width and 0.02 – mile length. The Chair opened the public hearing to comments, hearing none the public hearing was closed.

Board Appointments

Advisory Committee

Advisory committee appointments were as follows:

Tim Lovelace – no appointment

Rebecca Dye - AYE Steve Breeding - AYE Oris Christian — AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: ‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING HELD ON THE CLEVELAND SCHOOL PROPERTY

PUBLIC HEARING HELD ON THE GIVENS SCHOOL LEASE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Givens School Lease. The Chair opened the public hearing to comments.

Brian Simms spoke in favor of the lease. Hearing no other comments, the public hearing was closed.

PUBLIC HEARING HELD ON VDOT RTE. 637 DISCONTINUED BRIDGE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the VDOT Rte. 637 discontinued bridge prescriptive easement right-of-way — 30-foot width and 0.02~mile length. The Chair opened the public hearing to comments, hearing none the public hearing was closed

Board Appointments Advisory Committee

Advisory committee appointments were as follows:

Tim Lovelace ~ no appointment

Carl Rhea – Jennifer Chumbley David Eaton – Lynn Hess Steve Breeding – Nate Kiser Oris Christian – no appointment Rebecca Dye – no appointment

BOARD APPOINTMENTS TABLED

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table all BOS appointments listed on the agenda.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE JULY 12, 2021 MINUTES

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve the July 12, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None Abstain: Carl Rhea

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,944,703.06 including recurring and withholdings.
The vote was:

Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None Abstain: Carl Rhea

Citizens Comment

The Chair opened citizens comment period.

Doro Martin, Lebanon invited the Board to attend the 1st Annual Vet Fest to be held at the Russell County Fairgrounds on September 25th and 26th.

Shawn Vance, Castlewood stated that Star Ministries needs funds, and the board should consider this.
He also stated that the tabling committee appointments was ridiculous and unnecessary.

Carl Rhea — Jennifer Chumbley David Eaton ~ Lynn Hess

Steve Breeding — Nate Kiser Oris Christian ~ no appointment Rebecca Dye ~no appointment

BOARD APPOINTMENTS TABLED

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table all BOS appointments listed on the agenda.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business APPROVAL OF THE JULY 12, 2021 MINUTES

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve the July 12, 2021 minutes and dispense with the reading thereof.

The vote was:

‘Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Abstain: Carl Rhea

APPROVAL OF GENERAL COUNTY INVOICES

‘Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None Abstain: Carl Rhea

Citizens Comment

The Chair opened citizens comment period.

Doro Martin, Lebanon invited the Board to attend the 1* Annual Vet Fest to be held at the Russell County Fairgrounds on September 25th and 26th.

‘Shawn Vance, Castlewood stated that Star Ministries needs funds, and the board should consider this. He also stated that the tabling committee appointments was ridiculous and unnecessary.

Michelle Vance, Castlewood commented that county boards should alter meeting schedules to better accommodate citizens that work.

Nate Kiser, Lebanon commented that it had been 46 days since the Advisory Committee was approved.
He thinks that it is inexcusable and ridiculous that no appointments have been made from four of the Board members.

The chairperson closed citizens comment period.

County Attorney Reports and Requests

APPROVAL OF THE RUSSELL COUNTY COURTHOUSE COMPREHENSIVE AGREEMENT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the Russell County Courthouse Comprehensive Agreement subject to county attorney final revisions and minor changes.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO NEGOTIATE WITH THE PROJECT JONAH CONSTRUCTION & ENVIRONMENTAL INSPECTION SERVICE RFQ TOP RANKED FIRM

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve the Project Jonah Construction and Environmental Inspection Service RFQ committee proposal pursuant to procurement to negotiate with the top ranked firm.

The vote was: Aye: Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO TRANSFER THE CLEVELAND SCHOOL PROPERTY TO THE RUSSELL COUNTY IDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to transfer the Cleveland School Property to the Russell County Industrial Authority.

The vote was: Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE GIVENS SCHOOL LEASE

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the Givens School lease upon final legal review and/or changes by the County Attorney.

The vote was:

Michelle Vance, Castlewood commented that county boards should alter meeting schedules to better accommodate citizens that work.

Nate Kiser, Lebanon commented that it had been 46 days since the Advisory Committee was approved. He thinks that it is inexcusable and ridiculous that no appointments have been made from four of the Board members.

The chairperson closed citizens comment period.

County Attorney Reports and Requests

APPROVAL OF THE RUSSELL COUNTY COURTHOUSE COMPREHENSIVE AGREEMENT

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO NEGOTIATE WITH THE PROJECT JONAH CONSTRUCTION & ENVIRONMENTAL INSPECTION SERVICE RFQ TOP RANKED FIRM

The vote was: ‘Aye: Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO TRANSFER THE CLEVELAND SCHOOL PROPERTY TO THE RUSSELL COUNTY IDA

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to. transfer the Cleveland School Property to the Russell County Industrial Authority.

The vote was: ‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, David Eaton, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE GIVENS SCHOOL LEASE

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the Givens School lease upon final legal review and/or changes by the County Attorney.

The vote was:

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A WAIVER TO ADMINISTER AN EXISTING SPLIT PRECINCT

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve a waiver to administer an existing split precinct as requested by the General Registrar.

The vote was: Aye: Lou Wallace, David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The Chair appointed Lou Wallace and Tim Lovelace to serve on the Voter Redistricting Steering Committee.

APPROVAL TO ACCEPT THE BROWNFIELDS ASSISTANCE FUND GRANT

Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to accept the Brownfields Assistance Fund Grant in the amount of $50,000.

The vote was: Aye: Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ACCEPT THE VIRGINIA DEPT. OF FIRE PROGRAMS GRANT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to accept the Virginia Department of Fire Programs Grant in the amount of $90,786.

The vote was: Aye: Lou Wallace, David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO PROCLAIM AUGUST 22 AS SPINAL MUSCULAR ATROPHY AWARENESS DAY

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to proclaim August 22, 2021 as Spinal Muscular Atrophy Awareness Day.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A WAIVER TO ADMINISTER AN EXISTING SPLIT PRECINCT

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to approve a waiver to administer an existing split precinct as requested by the General Registrar.

The vote was:

‘Aye: Lou Wallace, David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The Chair appointed Lou Wallace and Tim Lovelace to serve on the Voter Redistricting Steering Committee.

APPROVAL TO ACCEPT THE BROWNFIELDS ASSISTANCE FUND GRANT

Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to accept the Brownfields Assistance Fund Grant in the amount of $50,000.

The vote was: ‘Aye: Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ACCEPT THE VIRGINIA DEPT. OF FIRE PROGRAMS GRANT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to accept the Virginia Department of Fire Programs Grant in the amount of $90,786.

The vote was: ‘Aye: Lou Wallace, David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO PROCLAIM AUGUST 22 AS SPINAL MUSCULAR ATROPHY AWARENESS DAY

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to proclaim August 22, 2021 as Spinal Muscular Atrophy Awareness Day.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING TO BE HELD TO SOLICIT INPUT ON SCHOOL CHOICE

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to hold a public hearing to solicit input on school choice on September 07, 2021 at 6:00 pm.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn and to hold the next monthly meeting on Tuesday, September 07, 2021 due to Labor Day.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

PUBLIC HEARING TO BE HELD TO SOLICIT INPUT ON SCHOOL CHOICE

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to hold a public hearing to solicit input on school choice on September 07, 2021 at 6:00 pm.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn and to hold the next monthly meeting on Tuesday, September 07, 2021 due to Labor Day.

The vote was:

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item A-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 9/7/21      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s August 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s August 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s August 2021 Monthly Expenditures.

ATTACHMENTS:

• August 2021 Monthly Expenditures

Board of Supervisors Action Item A-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/7/21 6:00 PM

Approval of Expenditures

Request approval of the County’s August 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s): ‘County’s August 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s August 2021 Monthly Expenditures.

ATTACHMENTS:

August 2021 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 9/7/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

Committee Appointments for Board Consideration (Tabled).

County Advisory Committee

(1) Appointment Per Board Member

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021 Roger Sword Four-Year Term December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton One-Year Term June 30, 2021 Tony Lambert One-Year Term June 30, 2021 Ron Blankenship One-Year Term June 30, 2021 James Eaton, Jr. One-Year Term June 30, 2021

Dante Community Center

Jason Gullett Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Four-Year Term June 30, 2021 Ann Monk Four-Year Term June 30, 2021 Judy Ashbrook Four-Year Term July 10, 2021

RC Highway & Safety Committee

Board of Supervisors 137 Highland Drive Lebanon, VA 24266

Meeting: 9/7/24

Action Item Presenter: Chairperson

6:00 PM

Board Appointments

Committee Appointments for Board Consideration (Tabled).

County Advisory Committee (1) Appointment Per Board Member

RC Planning Commission

Four-Year Term Four-Year Term

Charles Edmonds Roger Sword

April 3, 2021 December 31, 2020

Cumberland Plateau Economic Development Commission

Frank Horton Tony Lambert

One-Year Term One-Year Term

June 30, 2021 June 30, 2021

Ron Blankenship James Eaton, Jr.

One-Year Term One-Year Term

June 30, 2021 June 30, 2021

Dante Community Center

Jason Gullett

Two-Year Term June 30, 2021

Russell County Library Board

Karen Herndon Ann Monk Judy Ashbrook

Four-Year Term Four-Year Term

June 30, 2021 June 30, 2021

RC Highway & Safety Committee

Gary Dotson Johnny Jessee Steve Dye Eugene Ferguson Tony Maxfield

Four-Year Term July 10, 2021 Two-Year Term July 1, 2021 Two-Year Term July 1, 2021 Two-Year Term July 1, 2021 Two-Year Term July 1, 2021 Two-Year Term July 1, 2021

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 9/7/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Mike O’Quinn Two-Year Term July 1, 2021 Barbara K. Cox Two-Year Term July 1, 2021 Henry E. Stinson, Jr. Two-Year Term July 1, 2021 Carl Rhea Two-Year Term July 1, 2021 Emory Altizer Two-Year Term July 1, 2021

Community Policy Management Team

Angela Farmer Three-Year Term August 3, 2021

Dante Community Center

Catherine Pratt Two-Year Term August 5, 2021

Southwest Community College Advisory Board

Lynn Keene Four-Year Term August 7, 2021 Gregory Brown Four-Year Term August 7, 2021

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term September 7, 2021

Scott Gilmer Four-Year Term September 7, 2021

Board of Supervisors 137 Highland Drive Lebanon, VA 24266

Action Item Presenter: Chairperson

Meeting: 9/7/21 6:00 PM

Mike O’Quinn Two-Year Term Barbara K. Cox Two-Year Term Henry E. Stinson, Jr. Two-Year Term Carl Rhea Two-Year Term Emory Altizer Two-Year Term

Community Policy Management Team

Angela Farmer Three-Year Term

Dante Community Center

Catherine Pratt Two-Year Term

Southwest Community College Advisory Board

Lynn Keene Four-Year Term Gregory Brown Four-Year Term

RC Industrial Development Authority (IDA)

Roger Sword Four-Year Term Scott Gilmer Four-Year Term

July 1, 2021 July 1, 2021 July 1, 2021 July 1, 2021 July 1, 2021

August 3, 2021

August 5, 2021

August 7, 2021 August 7, 2021

September 7, 2021 September 7, 2021

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

|Community Policy Management Team

[Angela Farmer Three Years August 3, 2021 Dante Community Center

[Catherine Pratt Two Years ‘August 5, 2021 [Southwest Community College Advisory Board

Lynn Keene Four Years ‘August 7, 2021 [Gregory Brown Four Years ‘August 7, 2021 Industrial Development Authority

Roger Sword Four Years September 5, 2021. [Scott Gilmer Four Years September 5, 2021 Drill Community Center

Michelle Tharp Four Years October 2. 2021 Oak Grove Community Center

Linda Cross Two Years October 7, 2021 Frances Glovier Two Years October 7, 2021 Rita “Charlene” Johnson Two Years October 7, 2021 [Tammy Perry Two Years October 7, 2021 ohn Perry Two Years October 7, 2021 Nancy Osborne Two Years October 7, 2021 Pegey Kegley Two Years October 7, 2021 Russell County Planning Commission

Dustin Keith Four Years October 2, 2021 [jack Compton Four Years October 2, 2021

[Community Policy Management Team

[Angela Farmer Three Years August 3, 2021 [Dante Community Center

[Catherine Pratt Two Years ‘August 5, 2021 Southwest Community College Advisory Board

Lynn Keene Four Years ‘August 7, 2021 Gregory Brown Four Years ‘August 7, 2021 Industrial Development Authority

Roger Sword Four Years ‘September 5, 2021, [Scott Gilmer Four Years September 5, 2021

Drill Community Center

Michelle Tharp Four Years ‘October 2. 2021 Oak Grove Community Center

Linda Cross Two Years ‘October 7, 2021 Frances Glovier Two Years ‘October 7, 2021 Rita “Charlene” Johnson Two Years ‘October 7, 2021 [Tammy Perry Two Years October 7, 2021 ohn Perry Two Years October 7, 2021 Nancy Osborne Two Years October 7, 2021 Peggy Kegley Two Years October 7, 2021 Russell County Planning Commission

Dustin Keith Four Years October 2, 2021 [Jack Compton Four Years October 2, 2021

|Community Policy Management Team ‘Alice Meade Three Years November 5, 2021 Lori Gates Three Years November 5, 2021

Russell County Planning Commission lAndy Smith. Four Years November 6, 2021

[Appalachian Juvenile Commission Vicki Porter Four Years December 2, 2021

[Cumberland Mountain Community Service Board James Mounts Three Years December 31, 2021 David Eaton Three Years December 31, 2021

Highway & Safety Commission Linda Cross Two Years December 31, 2021

People Inc. Development Financial Board ‘Alicia McGlothlin Three Years December 31, 2021

\Vicki Porter Four Years December 2, 2021

[Cumberland Mountain Community Service Board [James Mounts Three Years December 31, 2021 David Eaton Three Years December 31, 2021

Highway & Safety Commission Linda Cross. ‘Two Years December 31, 2021

Heart of Appalachia

Tourism Development Authority P.O, Box 1208, Lebanon, VA 24266

Heather Powers P.O. Box 1208 Lebanon, VA 24266 276-254-0014

Two Years September 10, 2022

heather [email protected]

Victoria Gent P.O. Box 2192

Lebanon, VA 24266 Two Years September 10, 2022 276-202-3073 [email protected] District 1

Boards Heather Powers was on:

HOA Tourism Development Authority

Health Coalition

Items for August Agenda: Appointment of members to Advisory Committee “to discuss County and School issues relating to state mandates, budgeting, funding, etc.”. As unanimously approved in the June 17, 2021 BOS meeting.

Proposed Amendment to Committee Selection process for one selection per BOS member per committee. I would like to make a motion to modify the selection process that was approved last month to allow a member of the Russell County Board of Supervisors to appoint a member from the entire citizenship of Russell County if, in the sole opinion of the appointing supervisor, a qualified candidate for that appointment cannot be found within that supervisor’s voting district.

Methodology for future appointments by BOS until the One per One is achieved. The following is a potential method appointments as they come up.

If a supervisor has more than one representative from his district with different “term expiration” date and an appointment for one of those representatives comes up, the supervisor may do the following:

Reappoint that representative as the one for his/her district. In which case the remaining representatives from his/her district will come off the group when their terms expire and that appointment will go to the next supervisor who does not currently have a representative from his district on that group.
Pass that appointment to the next supervisor who does not currently have a representative from his/her district on that group. In which case the representative whose term has expired will come off that group.

The only remaining issue that needs to be discussed would be the order of appointment by any supervisors who do not currently have representatives from their district on a group. Perhaps a simple drawing for numbers 1 (first), 2 (second), 3 (third), etc.?

Items for August Agenda:

Appointment of members to Advisory Committee “to discuss County and School issues relating to state mandates, budgeting, funding, etc.”. As unanimously approved in the June 17, 2021 BOS meeting.

Proposed Amendment to Committee Selection process for one selection per BOS member per committee.

| would like to make a motion to modify the selection process that was approved last month to allow a member of the Russell County Board of Supervisors to appoint a member from the entire citizenship of Russell County if, in the sole opinion of the appointing supervisor, a qualified candidate for that appointment cannot be found within that supervisor’s voting district.

Methodology for future appointments by BOS until the One per One is achieved.

The following is a potential method appointments as they come up.

Reappoint that representative as the one for his/her district. In which case the remaining representatives from his/her district will come off the group when their terms expire and that appointment will go to the next supervisor who does not currently have a representative from his district on that group.
Pass that appointment to the next supervisor who does not currently have a representative from his/her district on that group. In which case the representative whose term has expired will come off that group.

Groups impacted by this process are:

Highway and Safety Committee Dist 1, 3 members (Dotson, O’Quinn, Cross, Lovelace) Dist 2, 0 members
Dist 3, 4 members (Jessee, Maxfield, Cox, Rhea) Dist 4, 2 members (Dye, Stinson) Dist 5, 0 members Dist 6, 2 members (Ferguson, Altizer) At Lg, 0 members Russell County Planning Commission Dist 1, 1 member Dist 2, 0 members Dist 3, 3 members Dist 4, 0 members Dist 5, 0 members (Roger Sword resigned) Dist 6, 2 members At Lg, 0 members (Wayne Young and Mark Mitchell, Districts unknown) Russell County Library Board Dist 1, 2 members (Herndon, Lyttle) Dist 2, 1 members (Sargent) Dist 3, 0 members
Dist 4, 2 members (Dye, VanDyke) Dist 5, 4 members (Ashbrook, Davis, Monk, Breeding) Dist 6, 0 members At Lg, 0 members Russell County Industrial Development Authority Dist 1, 0 members Dist 2, 1 members (Glass) Dist 3, 0 members Dist 4, 0 members Dist 5, 4 members (Sword, Elliott, McFaddin, Lockhart) Dist 6, 1 members (Christian) At Lg, 1 members (Stamper) Town 2, members (Dodi & Gilmer)

Groups impacted by this process are:

Highway and Safety Committee Dist 1,3 members (Dotson, O’Quinn, Cross, Lovelace) Dist 2, 0 members Dist 3,4 members (Jessee, Maxfield, Cox, Rhea) Dist 4,2 members (Dye, Stinson) Dist 5, 0 members Dist 6,2 members (Ferguson, Altizer) AtLg, 0 members Russell County Planning Commission Dist 1, 1 member Dist 2, 0 members Dist 3, 3 members Dist 4, 0 members Dist 5,0 members (Roger Sword resigned) Dist 6, 2 members AtLg, 0 members (Wayne Young and Mark Mitchell, Districts unknown) Russell County Library Board Dist 1,2 members (Herndon, Lyttle) Dist 2,1 members (Sargent) Dist 3, 0 members Dist 4,2 members (Dye, VanDyke) Dist 5,4 members (Ashbrook, Davis, Monk, Breeding) Dist 6, 0 members AtLg, 0 members Russell County Industrial Development Authority Dist 1,0 members Dist 2,1 members (Glass) Dist 3, 0 members Dist 4, 0 members Dist 5,4 members (Sword, Elliott, McFaddin, Lockhart) Dist 6, 1 members (Christian) AtLg, 1 members (Stamper) Town 2, members (Dodi & Gilmer)

From: [email protected] To: Lonzo Lester Cc: Vicki Porter Subject: FW: Resignation from the Library of Trustees Date: Tuesday, August 3, 2021 9:16:31 AM

Lonzo, Sad news, but I had expected it. Were there any appointments last night? Kelly

-----Original Message----- From: “Karen Herndon” [email protected] Sent: Monday, August 2, 2021 7:54pm To: “Kelly McBride” [email protected] Subject: Resignation from the Library of Trustees

Kelly and Library Board,

I am resigning from the Library Board of Trustees as of August 2, 2021. I have been promoted in my job and I just do not have the time and energy necessary to continue serving on the board.

It has been a pleasure to be a part of the Library Board and serve the citizens of Russell County. As you know, I was employed by the Russell County Public Library from 1995-2008 and later returned to serve on the Board. I have been involved in Library Board meetings for many years and I must say the current Board is the most conscientious of all I have known. This current Board not only consistently has a quorum present, but regularly has all members present which has not always been the case so this is to be commended. Keep up the good work.

I will continue to advocate for the library and its mission to serve the needs of Russell County.

Sincerely, Karen

Karen Herndon , CUA Director, Consulting Expert/ Section 508 Accessibility Team Lead CGI Federal

mailto:[email protected] mailto:[email protected] mailto:[email protected] onchride russell linvaus

‘Lonzo Lester Vicki Porter

Subject: FFW: Resignation from the Library of Trustees.

Date: Tuesday, August 3, 2021 9:16:31 AM

Lonzo, Sad news, but | had expected it. Were there any appointments last night? Kelly

-----Original Message From: “Karen Herndon” [email protected] Sent: Monday, August 2, 2021 7:54pm

To: “Kelly McBride” [email protected] Subject: Resignation from the Library of Trustees

Kelly and Library Board,

1am resigning from the Library Board of Trustees as of August 2, 2021. | have been promoted in my job and | just do not have the time and energy necessary to continue serving on the board.

It has been a pleasure to be a part of the Library Board and serve the citizens of Russell County. As you know, | was employed by the Russell County Public Library from 1995-2008 and later returned to serve on the Board. | have been involved in Library Board meetings for many years and | must say the current Board is the most conscientious of all | have known This current Board not only consistently has a quorum present, but regularly has all members present which has not always been the case so this is to be commended. Keep up the good work.

| will continue to advocate for the library and its mission to serve the needs of Russell County.

Sincerely, Karew Karen Herndon , CUA

Director, Consulting Expert/ Section 508 Accessibility Team Lead CGI Federal

From: Roger Sword To: [email protected]; Steve Breeding; david.eaton; Louann Wallace; Tim Lovelace; Carl Rhea; Lonzo Lester; Ernest

McFaddin Subject: IDA Reappointment Date: Thursday, July 22, 2021 12:24:16 PM

I believe that my term of office as a member of the IDA is scheduled to end in September of this year. I have enjoyed my 14 years of service on that board and feel that I have contributed to the success we have seen. I would like to continue in that capacity, if it be the wishes of the Board of Supervisors.

The IDA presently consists of seven members appointed by you with an additional two members recommended by the Lebanon Town Council for a total membership of nine. Currently two of the sitting IDA members are fairly new in their tenure and I understand we will be likely getting another new replacement member from the Town Council in September. Experience and continuity are critical factors in the successful operation of the IDA and its mission.

The IDA is currently involved in several important projects and I would very much like to continue to be involved in their completion. I would appreciate your support for my reappointment. Thank you for your consideration.

Respectfully yours:

Roger Sword

– This email has been checked for viruses by Avast antivirus software. https://www.avast.com/antivirus

mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] https://www.avast.com/antivirus Roger Sword To: ‘ebtdviiamai.com; Steve Breeding; david.eaton; Louann Wallace; Tim Lovelace; Carl Rhea: Lonzo Lester; Emest ‘McFaddin

Subject: TDA Reappointment Date: Thursday, July 22, 2021 12:24:16 PM

believe that my term of office as a member of the IDA is scheduled to end in September of this year. I have enjoyed my 14 years of service on that board and feel that I have contributed to the success we have seen, would like to continue in that capacity, if it be the wishes of the Board of Supervisors.

The IDA presently consists of seven members appointed by you with an additional two members recommended by the Lebanon Town Couneil for a total membership of nine, Currently two of the sitting IDA members are fairly new in their tenure and I understand we will be likely getting another new replacement member from the Town Council in September. Experience and continuity are critical factors in the successful

operation of the IDA and its mission.

Respectlully yours: Roger Sword

This email has been checked for viruses by Avast antivirus software.

‘hitps://www_avast.com/antivirus

Scott J. Gilmer 258 Big Cedar Creek Rd. Lebanon, VA 24266 276-701-2057

July 26, 2021

Russell Go. Board of Supervisors Lonzo Lester, County Administrator 137 Highland Drive

Lebanon, VA 24266

Dear Madam Chairman,

T would like to take this opportunity to thank you and the entire Board of Supervisors for your support and confidence in me serving on the Russell Co, IDA Board over the past four years. It has been a pleasure serving the citizens of our county, We have had many accomplishments together over this term and I am confident in the current board promoting Russell County for economic development and job creation, With that said, T would like to respectfully withdraw my name from consideration of reappointment in September of 2021. I look forward to assisting the IDA by any means possible in future projects within my capacity as councilman of the Town of Lebanon.

Sincerely,

SKE

Scott J. Gilmer

COUNTY OFRUSSELL, VIRGINIA L printFom… 1 OFFICE USE ONLY:

COMMITTEE APPLICATION

name: Wi 7Zey/ Tol Zz Me.

(Last) First) (Middletnitial) — (Mr.,Mrs., Miss, Rank)

vome apres: —_ SBY/ _ptlayifsn/ Kefel ole LUE WA 24609 _LTEWBO Bub) zim

(Email Address) TELEPHONE NUMBERS: W3S76 2% 97 3576 NA (Home) (Business) (FAX)

proressionvocaion: UZKEZUit Laptelnat of Tb padethil /MWhse + Eyre

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: caledeu Lewelyaaadt Aithaeh/

(List no more than 3 – in order of preference:) Apvinig Loto ssn) Able “Gome Mhegihy omer mrerests: oboe Advitier, Ativhee (Poise hutch _putth,

Oye Khodkde smth epucarion: HS. ol plant Lb tur) Pah <chodl, WS cbepee Sovbuest V4 Lomuby

Cla, Md dee Collate Camu tile BS. byte Bled tis tty

sop exreRience: //77— £22 a OT

Lela! sauna bl Lee te hid it, tub off Wad Bos. CIVIC OR SERVICE ORGANIZATION EXPERIENCE: 4240 on Lot/ Pulebic howe py Lescol,

Lehn, + Deal Cauthes. Le tid Liviz_iglows, chtab fol itso

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? ho

reves, Leasename: _ Aye HAVE YOU PREVIOUSLY SERED AS AMENBER OF ARUSSEL COUNTY BOARD ORCoMIMISION JES ww ves, Lease name: K2e// Lor) Bul Lot / Zt] covence fi

ARE YOUAREGISTERED VoTER? __ YES pisrucrnumper: _(

Loretta Vance

[email protected] Monday, July 12, 2021 9:57 AM

[email protected]; [email protected] Subject: Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Donnie E Christian Email Address [email protected] Address PO Box 1917

city Lebanon

State VA

Zip Code 24266

Phone Number 276-254-0128

Fax Number Field not completed.

Board/Committee on Which Planning Commission

You Wish to Serve Cumberland Plateau Economic Development Tourism Other Interests Serving the citizens of our region especially Russell Co with

Good infrastructure, Great jobs & Wonderful Recreational opportunities.

Education BS - Mining Engineering Completed majority of course work for dual BS in Civil Engineering.

Job Experience 36+ years of Engineered Planning & Design for Land

Development & Infrastructure. Approx. 20 years with local Consulting Engineering firms and approx. 18 years with State Regulatory Agencies. Designed Subdivisions for Commercial & Residential Development - Prepared Plats.

Civic or Service ~4 years - VDOT Technical Advisor to RC Planning Organization Experience Commission

20+ years - Board of Director - RCPSA ‘1+ years - Industrial Development Authority

COUNTY OFRUSSELL, VIRGINIA — L protrom. | - OFFICE USE ONLY: Date Received:

COMMITTEE APPLICATION Letter Sent:

‘Currently Serving On:

NAME: ___Edmonds Charlie - Mr _ (Last) (Middle Initial) (Mr., Mrs., Miss, Rank)

HOME ADDRESS: 3907 Jessee’s Mill Rd Cleveland, VA 24225 edmonds.cwe1 @gmail.com

~ (Email Address)

TELEPHONE NUMBERS: _ 276-494-6138 _ _ (Home) (Business) (PAX)

PROFESSION/VOCATION: | Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg.

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: RCPC

(List no more than 3 – in order of preference:)

OTHER INTERESTS: _ Golf, fishing, woodworking, gardening

EDUCATION: _High Schoo! Graduate, Technical School, Some college _

JOB EXPE!

ENCE: __Drafisman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg,

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: Virginia Jaycees, Lions Club, Masonic Fraternity, Virginia Royal Arch, Virginia

astern Star, Lebanon Baptist Church

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IP YES, PLEASE NAME: RCPC.

ERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

HA VE YOU PREVIOUSLY S|

UP YES, PLEASE NAME: _RCPC

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 3

OFFICE

"Bate Received

COUNTY OF RUSSELL, VIRGINIA L pinteom… I:

COMMITTEE APPLICATION Currently NAME: HeFaddin Lother E iat cay rat ensaTrat) (9 Ws, A Ra) HOMBABPRESE: UB} Redbud Huw, PO Gox 190% eraiz@ Honaler VA ZY2UO Lae ic ek el TELEPHONENUMBERS: 270-971-009 6 Z%6-V7S-SleG>__ _Z76- B73- 13S iomey ‘eum Wax PROFESSIONVOCATION: I surance Sahes BOARDS/COMMISSIONS ON WHICH YoU WisH TO SERVE: = RusSel( Counts, PSA (List no more than 3 in orderof preferences) Ruste County Planning Comesmerssvoa

ommmrmmerests: Volunteer Service World, lece{ and Foren rigs tan

Work. —_ xpucation: High seheo| dplouwa wand. Businecr Adeuaistraton

CovlSes JOB EXPERIENCE: MePaddin + Associates Zl yes, HeFaddin Properhes

1S years - CIVIC OR SERVICE ORGANIZATION EXPERIENCE: —_Heloing Wendi Mristr’es 15 yrs

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF Yes

‘YES, PLEASE NAME: Rossell Counts IDA

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF No

‘YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 4

Loretta Vance

Frot Sent To: Subject:

[email protected] Friday, November 20, 2020 10:24 AM. [email protected]; [email protected] Online Form Submittal: Board and Committee Application

Board and Committee Application

Name Alita Ann Whited

Email Address [email protected]

Address 85 Acre Lane

city oar But

State Russell

Zip Code 2600

Phone Number 276-971-4494

Fax Number Field not completed. 7

Board/Committee on Which Planning Commission You Wish to Serve

Other Interests Field not completed.

Education Associate Degree from SWCC Graduate Realtors Institute Multiple classes in Real Estate and Real Estate Appraisal

Job Experience 33 years as Real Estate Broker, Associate Broker and Agent (Licensed in all three categories at different times) 13 years in Real Estate Appraisal (Cerliied Real Estate

Appraiser) Civic or Service Clinch River Kiwanis since 1989 Organization Experience Richlands Garden Club

Russell County Republican Committee Are you currently amember No of a Russell County Board or Committee?

IFYES, please name: Field not completed.

ess

Loretta Vance

From: [email protected] Sent: Friday, February 12, 2021 2:08 PM

To: [email protected]; loretta.vance@russt Subject: Online Form Submittal: Board and Committee Application

Board and Committee Application

Name

Email Address Address

City

State

Zip Code Phone Number Fax Number

Board/Committee on Which You Wish to Serve

Other Interests Education Job Experience

Civic or Service Organization Experience

Are you currently a member of a Russell County Board or Committee?

IFYES, please name: Have you previously served ‘as a member of a Russell County Board or Committee?

IFYES, please name:

Robert Breiman [email protected] P.O. Box 2100 Grundy

24614

2769352128 276-935-4162

Library Board

Field not completed. College; Graduate School; Law School Partner — Street Law Firm

Coach youth league soccer, basketball and baseball. former Cub Scout Den leader,

Field not completed,

Field not completed.

COUNTY OF RUSSELL, VIRGINIA OFFICE USE ONLY; COMMITTEE APPLICATION Date Received:

Letter Sent

Currently Serving On : tibrary 6oard

NAME: Ashbrook Judy N Mis),

(Last) (First)

lle Initial) (Mr., Mrs., Miss, Rank)

HOME ADDRESS: 389 Scenic Drive Lebanon, Virginia

[email protected]

(Email Address)

TELEPHONE NUMBERS: (276) 889-1159 (Home) (Business) (PAX)

PROFESSION/VOCATION: School Teacher - Retired (37 Years)

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: Russell County Library Board

(List no more than 3 ~ in order of preference:)

OTHER INTERESTS: Reading, Spending Time With Grandchildren, Traveling

EDUCATION: | Master’s Degree in Education (MEd) from University of Virginia, Bachelor of Science (Biology) King College

Castlewood High School Graduate (1967)

JOB EXPERIENCE; Teacher - Russell County Public Schools -37 years. Elementary and Middle School

CIVIC OR SERVICE ORGANIZATION EXPERIENCE; Daughter’s of the American Revolution (DAR) Member with additional service

to veterans.

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Yes

IF YES, PLEASE NAME; Library Board

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IP YES, PLEASE NAME:

ARE YOU A REGISTERED VOTER? Yes DISTRICT NUMBER: 5

COUNTY OF RUSSELL, VIRGINIA BOARD APPLICATION

Currently Serving On:

NAME: Monlk fan J Mrs.

(Last) First) (Middle Initial) (Mr., Mrs., Miss, Rank)

Home appress: 5 OF, Donald C, Moore Dvr : Lebanmm Vi 20266 denn} manbealyaheo

‘Email Address)

TELEPHONENUMBERS: 276-202-9912

(Home) (Business) FAX)

Proressionvocation: Retired BOARD ON WHICH YOU WISH TO SERVE: Russell County Publieli brary I

(List no more than 3 – in order of preference :)

OTHER INTERESTS:

EDUCATION: ee Vesume.

JOB EXPERIENCE: ee Vesume.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? \ /es

IF YES, PLEASE NAME: “Russell County Public. Library

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? Yes

IFYES, PLEASE NAME: "Ry ell Coarsby Tourism

ARE YOU A REGISTERED VOTER? Yes pisracrnumper 5 $A 1

ANN JACKSON MONK.

509 Donald C. Moore Drive Lebanon, Virginia 24266 276-889-3786

Emai

[email protected]

SUMMARY OF QUALIFICATIONS

Offering a strong background of work experience in diverse environments and sound training,

Knowledge of office procedures and equipment. Experienced in Microsoft Office, ProVal, and various other software programs.

Accustomed to high volume, fast paced environments. Work effectively with persons of diverse backgrounds.

Energetic and enthusiastic. Provide sustained effort for organizational and personal goals and objectives.

Highly developed communication and interpersonal relation skills. Proven problem-solving abilities.

Capable of handling multiple levels of tasks and responsi

EDUCATION

Alpha College of Real Estate - Newport News, Virginia Commonwealth of Virginia Real Estate License ~ January 1996 (not currently active)

Newport News Adult Education — Newport News, Virginia Classes in WordPerfect, Microsoft Windows, FoxPro

NASA Langley — Hampton, Virginia Course in Total Quality Management

Lebanon High School Lebanon, Virginia

EXPERIENCE,

‘August 2007 — June 2014 Russell County Public Library - Lebanon, Virg Circulation Assistant Maintain close contact with library patrons at the circulation desk, checking materials in and out. Operate cash register while collecting payments for copies and printouts, Shelve returned books. Sign in patrons on public use computers.

June 2000 ~ April 2006

October 1996 ~ June 2000

August 1991 — February 1996

REFERENCES

Assessor’s Office City of Hampton, Virginia

Technical Office Clerk Front office atmosphere having extensive work with the general public, real estate agents, surveyors, and attomeys in person as well as via telephone, Worked closely with other City departments - ‘Treasurer, Commissioner of Revenue, Public Works, and Zoning as well as other departments, Entered deeds and wills into Assessor’s Office public records, performed title search of property ownership, entered property splits and merges for City Tax Maps,

City Manager’s Office — City of Hampton, Virginia

Staff Secretary/Receptior Performed duties under the general supervision of the Director of Financial Policy. Extensive contact with the general public, city employees, elected officials, business executives, and representatives of, municipal, state and federal governments. Provided telephone support for the Clerk of Council and Mayor’s Office as well as the City Manager’s Office and Assistant City Manger’s Office. Reconciled credit card records for City Manager’s Office. Planned catered events for Director of Financial Planning, arranged international travel for Mayor, members of City Council, City Manager and City Department Directors.

Bionetics Corporation _ Hampton, Virginia Receptionist/Clerk/Switchboard Operator Received visitors and routed them to appropriate department/personnel. Extensive contact with local, state and federal elected officials, as well as NASA Langley personnel. ‘Trained others in use of Meridan ‘Telephone System. Provided clerical support as needed for Facilities Management, Marketing and Finance departments. Assisted with reorganizing Records Management Department, Operated various ‘mail room equipment including Pitney Bowes mail meter, Fed Ex and UPS computer software, Reconciled company Fed Ex bills. Operated a thirty six line switchboard and received messages for up to sixty employees,

Available upon request.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 9/7/21 6:00 PM

County Attorney Reports

Project Jonah Interjurisdictional Agreement

Staff Recommendation:

Board Discretion.

Suggested Motion:

Discussion Only.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

9/7/21

Meetin:

County Attorney Reports

Project Jonah Interjurisdictional Agreement

Staff Recommendation: Board Discretion. Suggested Motion: Discussion Only.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item C-1 – C-8 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                      Meeting: 9/7/21             6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for September 2021:

  REPORTS

RC Sanitary Landfill – Leachate Storage Tank Operations………………………C-1
VDOT September 2021 BOS Update Report…………….……………………………C-2
COV Auditor of Public Accounts – Clerk of Circuit Court…………………………C-3

REQUESTS

VDOT Rte. 637 Discontinued Bridge & Prescriptive Easement…………………C-4

Right-of-Way – 30 ft. width & 0.02-mile length

RC IDA AFID Grant – Project Brown….………………………………………………C-5
Supreme Court of VA Drug Treatment Court Docket Grant - $90,000………….C-6
Three Rivers Destination Center – Professional Consulting Services RFQ……C-7
VA Department of Criminal Justice Services Grant - $70,000……………………C-8
RC Disposal Truck Surplus…………………………………………………………….C-9

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item C-1 - C-8

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 9/7/21 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for September 2021:

REPORTS

RC Sanitary Landfill - Leachate Storage Tank Operations.
VDOT September 2021 BOS Update Report…
COV Auditor of Public Accounts — Clerk of Circuit Court…

REQUESTS

4, VDOT Rte. 637 Discontinued Bridge & Prescriptive Easement. Right-of-Way — 30 ft. width & 0.02-mile length

RC IDA AFID Grant — Project Brown…
Supreme Court of VA Drug Treatment Court Docket Grant - $90,000.
Three Rivers Destination Center — Professional Consulting Services RFQ.
VA Department of Criminal Justice Services Grant - $70,000.
RC Disposal Truck Surplus

STAFF RECOMMENDATION(s): Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russelleountyva.us

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Draper Aden Associates Engineering Surveying Environmental Services

Richmond, VA Charlottesville, VA Hampton Roads, VA

Raleigh, NC Fayetteville, NC Northern Virginia

B13159B-01

1 of 3

Aeriel Photo Russell County Landfill, Permit Nos. 258 & 515 Russell County, Virginia

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FIGURE:

DRAWN BY:

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SCALE:

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REVISIONS

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Aerial Imagery: Spring 2015 Copyright Commonwealth of Virginia, VGIN Online

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SOLID WASTE PERMIT NO. 515 RUSSELL COUNTY SANITARY LANDFILL

RUSSELL COUNTY, VIRGINIA

08/12/2021

DRAPER ADEN ASSOCIATES REVIEW

08/12/2021

THESE PLANS HAVE BEEN SUBJECTED TO TECHNICAL AND QUALITY REVIEWS BY:

ETHAN GARTIN, E.I.T.

PROJECT DESIGNER

WILLIAM MASON-DEESE

PROJECT MANAGER

STEVEN R. GANDY, PH.D, P.E.

QUALITY REVIEWER

NOTE: CONTRACTOR TO CONTACT MISS UTILITY (811) IN ADVANCE OF PLANNED WORK. ADVANCE TIME PERIOD SHALL BE IN ACCORDANCE WITH CURRENT MISS UTILITY GUIDELINES (www.missutilityofvirginia.com).

CALL “MISS UTILITY” K

E EP

V IRG I N IA SAFE !

BEFORE YO

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C A R E

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AYS

DRAWING LIST

SHEET 0 - COVER SHEET 1 - SITE PLAN SHEET 2 - PIPING SCHEMATIC SHEET 3 - DETAILS

OWNER INFORMATION PROJECT LOCATION

DRAFT

OWNER INFORMATION

punta rooararse@151598-01ADLeatate OrwingslB12159801 Project Drawings dg Aupat 12,2021 102640 AM

RUSSELL COUNTY, VA SOLID WASTE

137 HIGHLAND DRIVE LEBANON, VA 24266

OFFICE PHONE: (276) 415-9102

LONZO LESTER COUNTY ADMINISTRATOR

(276) 889-8000

[Gcogletarth

SOLID WASTE PERMIT NO. 515 RUSSELL COUNTY SANITARY LANDFILL

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RUSSELL COUNTY, VIRGINIA

NOTE: CONTRACTOR TO CONTACT MISS UTILITY (811) IN ADVANCE OF PLANNED WORK. ADVANCE TIME PERIOD SHALL BE IN ACCORDANCE WITH CURRENT MISS UTILITY GUIDELINES (www.missutilityofvirginia.com).

These documents, including drawings and specifications, were prepared by Draper Aden Associates, Consulting Engineers, pursuant to a contract by and between Draper Aden Associates and Prince George County with respect to the project described in said

contract. Any reuse or modification of acid documents (whether hard copy or electronic) without written verification or adaptation by Draper Aden Associates for the specific purpose intended will be at the sole risk of the individual or entity utilizing said

documents, drawings and specifications and such use is without the authorization of Draper Aden Associates. Draper Aden Associates, Consulting Engineers, shall have no legal liability resulting from any and all claims, damages, losses, and expenses, including attorney’s fees arising out of the unauthorized use of these documents, drawings, specifications, reports, and studies prepared as a result of the aforesaid contract.

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EXISTING LEACHATE TANK NO. 3 - 5,000 GALLONS

EXISTING LEACHATE TANK NO. 2 - 5,000 GALLONS

EXISTING LEACHATE TANK NO. 1 - 5,000 GALLONS

INSTALL FIVE (5) NEW 4,000 GALLON TANKS AND

CONCRETE PAD

INSTALL 4" PVC SCH. 80 PVC PIPE WITH 18" COVER

INSTALL 4" GATE VALVE AND CHECK VALVE IN

VALVE BOX AT GRADE

NOTES:

1.) LEACHATE TANKS NO. 1-3 SHALL HAVE SUBMERSIBLE PUMPS INSTALLED AND ASSOCIATES APPURTENANCES AS SELECTED BY THE OWNER AND IN ACCORDANCE WITH MANUFACTURER’S RECOMMENDATIONS

2.) PIPING SHALL INCLUDE ALL FITTINGS AND APPURTENANCES NECESSARY TO PROVIDE A WORKING PRODUCT

DRAFT

NOTES:

1.) | LEACHATE TANKS NO. 1-3 SHALL HAVE SUBMERSIBLE PUMPS INSTALLED AND ASSOCIATES APPURTENANCES AS , > SELECTED BY THE OWNER AND IN ) . ACCORDANCE WITH MANUFACTURER’S RECOMMENDATIONS PIPING SHALL INCLUDE ALL FITTINGS AND APPURTENANCES NECESSARY TO PROVIDE A WORKING PRODUCT

2206 South

INSTALL 4" GATE VALVE AND CHECK VALVE IN VALVE BOX AT GRADE

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Ven EXISTING LEACHATE TANK aaa EXISTING LEACHATE TANK ° NO. 3 - 5,000 GALLONS CneoReD ov. NO. 1 - 5,000 GALLONS EXISTING LEACHATE TANK OA were NO. 2 - 5,000 GALLONS ee

B13159!

9180818131598 o1\cAD Leachate Drewngs\B1S1S06.01 Proc ravings dw August 2.2021 102046 AN

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NOTES:

1.) ALL PIPING SHALL BE 4" SCH. 80 PVC. 2.) FLANGES ARE 8-BOLT PATTERN AND 7" CENTER TO CENTER. 3.) CONCRETE PAD SHALL BE SLOPED 0.5% TO DRAIN. 4.) PROPOSED 4,000 GALLON TANKS TO

BE INSTALLED PER MANUFACTURER RECOMMENDATION. FOR DETAILS SEE SHEET 3.

5.) PIPING SHALL INCLUDE ALL FITTINGS AND APPURTENANCES NECESSARY TO PROVIDE A WORKING PRODUCT.

6.) FILL / DRAIN PIPING CAN BE INSTALLED AT GRADE UP TO TANK. OVERFLOW TO BE INSTALLED VIA PIPE RACK OR SUPPORTS AS NEEDED.

7.) ALL WORK SHALL COMPLY WITH LATEST NEC AND LOCAL BUILDING CODES.

8.) CMU’S TO BE FILLED WITH 2000 PSI CONCRETE AND FINISHED WITH CHAMFERED EDGE.

INSTALL 4" PIPE BOOT

INSTALL CONCRETE SPILL CONTAINMENT PAD (FOR DETAILS SEE SHEET 3).

24 .0

’

36.0’

TANK NO. 1 4,000 GALLONS

TANK NO. 2 4,000 GALLONS

TANK NO. 3 4,000 GALLONS

TANK NO. 5 4,000 GALLONS

TANK NO. 4 4,000 GALLONS

LINE LEGEND

4" SCH. 80 PVC OVERFLOW LINE

SYMBOL LEGEND 4" GATE VALVE

4" SCH. 80 PVC FILL / DRAIN LINE

4" CHECK VALVE

INSTALL 4" PIPE BOOT

FILL

DRAIN

PROVIDE 18" COVER

ELBOW BELOW GRADE

INSTALL 4" CAM LOCK FITTING

O VE

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INSTALL 4" PIPE TO DRAIN PAD WITH VALVE AND CAM LOCK FITTING

DRAFT

INSTALL CONCRETE SPILL CONTAINMENT PAD (FOR DETAILS SEE SHEET 3).

NOTES:

1.) | ALL PIPING SHALL BE 4" SCH. 80 PVC.

2.) | FLANGES ARE 8-BOLT PATTERN AND 7" CENTER TO CENTER.

3.) | CONCRETE PAD SHALL BE SLOPED 0.5% TO DRAIN.

4.) | PROPOSED 4,000 GALLON TANKS TO BE INSTALLED PER MANUFACTURER RECOMMENDATION. FOR DETAILS SEE SHEET 3.

5.) | PIPING SHALL INCLUDE ALL FITTINGS AND APPURTENANCES NECESSARY TO PROVIDE A WORKING PRODUCT.

6.) _ FILL/ DRAIN PIPING CAN BE INSTALLED AT GRADE UP TO TANK. OVERFLOW TO BE INSTALLED VIA PIPE RACK OR SUPPORTS AS NEEDED.

7.) | ALL WORK SHALL COMPLY WITH LATEST NEC AND LOCAL BUILDING CODES.

8.) CMU’S TO BE FILLED WITH 2000 PSI CONCRETE AND FINISHED WITH CHAMFERED EDGE.

LINE LEGEND

4" SCH. 80 PVC FILL / DRAIN LINE, — — — — —_4°SCH. 80 PVC OVERFLOW LINE

SYMBOL LEGEND 4" GATE VALVE Di 4" CHECK VALVE

24.0’

INSTALL 4" PIPE BOOT

ELBOW BELOW GRADE

TANK NO. 5 4,000 GALLONS

OVERFLOW

TANK NO. 4 4,000 GALLONS

TANK NO. 3 4,000 GALLONS

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TANK NO. 2 4,000 GALLONS

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Virginia Beach, VA

«+ Environmental Services

Richmond, VA
Charlottesville, VA
Hampton Roads, VA

Engineering + Surveying

2206 South Main Street Blacksburg, VA 24060 540-552-0444 Fax: 540-552-0291 www.daa.com

&S> Draper Aden Associates

.——

SOLID WASTE PERMIT NO. 515 RUSSELL COUNTY SANITARY LANDFILL

RUSSELL COUNTY, VA

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DRAWN BY: EWG

CHECKED BY: sq

SCALE: 1/2" = 1’-0"

DATE: August 12, 2021

PROJECT NUMBER:

B13159B-01

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#5 DOWELS @ 24" O.C.

4" SCH. 80 PVC PIPE

4" GATE VALVE4" GATE VALVE

OVERFLOW TO NEXT TANK

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CONCRETE SLAB AND SPILL CONTAINMENT WALL

DRAFT

1/4” WIDE (SAWED) x 1 1/2” DEEP SAWED CONTROL JOINT

AFTER THE CONCRETE IS CURED

FOR 28 DAYS, FILL THE JOINT W/SEMI-RIGID EPOXY FILLER WITH SHORE HARDNESS

OF A-80 OR D50 (ASTM D2240)

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2 COARSES OF 8" CMU FILLED AT CONCRETE. MONO-POUR REQUIRED

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4” $57 STONE

8 MIL POLYETHYLENE VAPOR BARRIER

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RUSSELL COUNTY, VA

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DRAWN BY: EWG

CHECKED BY: sq

SCALE: ‘AS SHOWN

DATE: August 12, 2021

PROJECT NUMBER:

B13159B-01

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WASTE AREA #3

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FIGURESCALE:

PLAN NO.

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Draper Aden Associates Engineering Surveying Environmental Services

Fayetteville, NC Hampton Roads, VA Northern Virginia Charlottesville, VA

Raleigh, NCRichmond, VA2206 South Main Street Blacksburg, VA 24060

540-552-0444 Fax: 540-552-0291 2

1"=500’

B13159B-01

POTENTIOMETRIC SURFACE MAP - APRIL 30, 2018

RUSSELL COUNTY LANDFILL RUSSELL COUNTY, VIRGINIA

WMD DLD SN 9/20/18

LEGEND

GWMP-4

AutoCAD SHX Text P

AutoCAD SHX Text AREA TRANSFER STATION

AutoCAD SHX Text APPROXIMATE LIMITS PERMIT # 258

AutoCAD SHX Text APPROXIMATE LIMITS OF WASTE

AutoCAD SHX Text APPROXIMATE LIMITS PERMIT # 515

AutoCAD SHX Text JOHNSON CEMETERY

AutoCAD SHX Text MW-7

AutoCAD SHX Text 2292.15

AutoCAD SHX Text NES-1S

AutoCAD SHX Text 2483.64

AutoCAD SHX Text MW-6

AutoCAD SHX Text 2487.41

AutoCAD SHX Text MW-4

AutoCAD SHX Text 2447.01

AutoCAD SHX Text MW-1

AutoCAD SHX Text 2360.04

AutoCAD SHX Text MW-3

AutoCAD SHX Text MW-2

AutoCAD SHX Text 2000

AutoCAD SHX Text 2100

AutoCAD SHX Text 2200

AutoCAD SHX Text 2300

AutoCAD SHX Text 2400

AutoCAD SHX Text 2200

AutoCAD SHX Text 2300

AutoCAD SHX Text 2400

AutoCAD SHX Text 2500

AutoCAD SHX Text 2400

AutoCAD SHX Text 2300

AutoCAD SHX Text 2400

AutoCAD SHX Text 2300

AutoCAD SHX Text 2400

AutoCAD SHX Text 2300

AutoCAD SHX Text TANK 1

AutoCAD SHX Text TANK 2

AutoCAD SHX Text TANK 4

AutoCAD SHX Text 2300

AutoCAD SHX Text TANK 3

AutoCAD SHX Text 2320.67

AutoCAD SHX Text 2281.93

AutoCAD SHX Text 2300

AutoCAD SHX Text MW-4

AutoCAD SHX Text 2400

AutoCAD SHX Text 2447.01

AutoCAD SHX Text EXISTING TOPOGRAPHIC CONTOURS (50’ INTERVAL)

AutoCAD SHX Text PROPERTY BOUNDARY

AutoCAD SHX Text GROUNDWATER FLOW DIRECTION

AutoCAD SHX Text ESTIMATED EQUIPOTENTIAL LINE (ft. MSL)

AutoCAD SHX Text EXISTING MONITORING WELL AND GROUNDWATER ELEVATION.

AutoCAD SHX Text APPROXIMATE LIMITS OF WASTE

AutoCAD SHX Text MW-6

AutoCAD SHX Text EXISTING MONITORING WELL OUT OF NETWORK

AutoCAD SHX Text EXISTING LEACHATE MONITORING LOCATION

AutoCAD SHX Text TANK 4

AutoCAD SHX Text EXISTING WATER SUPPLY WELL

AutoCAD SHX Text EXISTING SURFACE WATER MONITORING LOCATION

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540-552-0444 Fax: 540-552-0291 Hampton Roads, VA Northorn Virginia

Russell County BOS VDOT Update September 2, 2021

Route 615 Slide (Back Valley)

VDOT is nearing completion of a plan of action for this slide. The anticipated repairs are anticipated to focus on stabilizing the road platform. Efforts are continuing to identify funding for the repairs.

Pure Salmon Project

VDOT has received the internal road plans for the project. The proposed connection to Route 19 was previously approved. We understand Industrial Access funds may be pursued for the construction of the road. The residency will review the plans with Industrial Access fund requirements in mind.

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Maintenance Activities

Maintenance crews are actively involved in a variety of activities. Some hand patching continues as work load and weather conditions allow. Patching activities are anticipated to continue through the summer interspersed with other maintenance activities.

Slurry sealing and repaving of various routes within the County basically complete.

Mowing continues on 2-lane primary secondary routes.

Stabilized (gravel) roads are being worked along with ditching at various locations in the County.

The drain pipe replacement on Rt 67 just west of the intersection with Pine Creek has been rescheduled and is anticipated to be completed in August.

The section of Route 601 impacted by slide repairs last fall has been repaved.

Tumbez Hollow Rural Rustic Drainage Resolution

Residency staff is continuing work on an agreement with a private landowner for other work included in the project as well as continuing environmental permitting efforts.

Thomas Warner Rural Rustic Project

The residency has not yet received environmental clearance yet, but intends to begin construction shortly after receiving clearance.

Russell County BOS VDOT Update September 2, 2021

Route 615 Slide (Back Valley)

Pure Salmon Project

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Maintenance Act S

Slurry sealing and repaving of various routes within the County basically complete.

Mowing continues on 2-lane primary secondary routes.

Stabilized (gravel) roads are being worked along with ditching at various locations in the County.

The drain pipe replacement on Rt 67 just west of the intersection with Pine Creek has been rescheduled and is anticipated to be completed in August.

The section of Route 601 impacted by slide repairs last fall has been repaved.

Tumbez Hollow Rural Rustic Drainage Resolution

Residency staff is continuing work on an agreement with a private landowner for other work included in the project as well as continuing environmental permitting efforts.

Thomas Warner Rural Rustic Project

The residency has not yet received environmental clearance yet, but intends to begin construction shortly after receiving clearance.

Construction Projects

The bridge replacement on Route 663 (Rocky Fork Road) for which the Board approved closure of the route in June will be closed on or near September 1st. This is a slight delay from the original anticipated closure date but the completion date of early December is not anticipated to be impacted.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

Construction Projects

The bridge replacement on Route 663 (Rocky Fork Road) for which the Board approved closure of the route in June will be closed on or near September 1*., This is a slight delay from the original anticipated closure date but the completion date of early December is not anticipated to be impacted.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1- 800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

www.apa.virginia.gov | (804) 225-3350 | [email protected]

August 5, 2021

The Honorable Ann S. McReynolds
Clerk of the Circuit Court
County of Russell

Rebecca Dye, Board Chairperson County of Russell

Audit Period: April 1, 2020, through March 31, 2021
Court System: County of Russell

We have audited the cash receipts and disbursements of the Clerk of the Circuit Court for this locality for the period noted above. Our primary objectives were to test the accuracy of financial transactions recorded on the Court’s financial management system; evaluate the Court’s internal controls; and test its compliance with significant state laws, regulations, and policies.

Management’s Responsibility

Court management has responsibility for establishing and maintaining internal controls and complying with applicable laws and regulations. Internal control is a process designed to provide reasonable, but not absolute, assurance regarding the reliability of financial reporting, effectiveness and efficiency of operations, and compliance with applicable laws and regulations. Deficiencies in internal controls could possibly lead to the loss of revenues or assets, or otherwise compromise fiscal accountability.

We noted no matters involving internal control and its operation necessary to bring to management’s attention.

http://www.apa.virginia.gov/ mailto:[email protected] iy Commonwealth of Virginia oy Auditor of Public Accounts

Henshaw, CPA PO. Box 1295 ‘of Public Accounts 2218

August 5, 2021

The Honorable Ann S. McReynolds Clerk of the Circuit Court County of Russell

Rebecca Dye, Board Chairperson County of Russell

Audit Period: April 1, 2020, through March 31, 2021 Court System: County of Russell

We noted no matters involving internal control and its operation necessary to bring to management’s attention.

www.apa.virginia.gov | (804) 225-3350 | [email protected]

Ann S McReynolds, Clerk of the Circuit Court Rebecca Dye, Board Chairperson August 5, 2021 Page Two

We acknowledge the cooperation extended to us by the Clerk and her staff during this engagement.

Staci Henshaw AUDITOR OF PUBLIC ACCOUNTS

SAH:rh

cc: The Honorable Brian K. Patton, Chief Judge Lonzo Lester, County Administrator Paul F. DeLosh, Director of Judicial Services Supreme Court of Virginia Director, Admin and Public Records Department of Accounts

Ann S McReynolds, Clerk of the Circuit Court Rebecca Dye, Board Chairperson

‘August 5, 2021

Page Two

We acknowledge the cooperation extended to us by the Clerk and her staff during this engagement.

Staci Henshaw AUDITOR OF PUBLIC ACCOUNTS

SAH:rh

John.Bolling PolyLine

John.Bolling Line

John.Bolling PolyLine

John.Bolling Highlight

John.Bolling Rectangle

John.Bolling Callout Section 1: 0.05 mile Rte 624 re-numbered to Rte 637

John.Bolling Polygon

John.Bolling Callout Section 2: Discontinued 0.02 mile. Old bridge marked in orange . 30 ft Prescriptive Easement right of way.

John.Bolling Callout Section 3: Discontinued 0.05 mile. 30 ft Prescriptive Easement right of way.

John.Bolling Callout Section 6: Rte 803. Discontinued 0.04 mi. Fee right of way.

John.Bolling PolyLine

John.Bolling Callout Section 4: Rte 624. Addition 0.07 mile. Fee right of way

John.Bolling Highlight

John.Bolling Callout Section 5: Rte 624. Addition 0.03 mi. Includes replacement bridge.

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www.interactiveGIS.com Printed O 5/18/2021

Tracy Highlight

Print Date: 10/30/2020 RUSSELL COUNTY VA Map: 76R_ 2007 Owner: (MARTIN MICHAEL LEE Record: ‘248-1 8 KENTS RIDGE RO St1Ade: 0.404 DRILLRD HONAKER. VA 24260 Sale Price: 0 Rato:0.00 Occupancy: Zoning Use Class: Extaror Trteror Sie Construction: WOOD FRAME ° sires; PAVED Exterior Walls: CNDR BLOCK io. Bedrooms: 0 Steet Foundation: CONCRETE No. Baths: OF! oH Utiiies; SEPTIC Roofing: ASPHALT [Floors me luites: WELL SHED THe Acreage: 0.000 SHEETROCK | Year Bull: 1965 Stories: 1.00 ‘Air Condition: Y Wihd GlsLand Descrpion Grd UnlSizeDepl Rate Adj Value i i Ad A 0 0.00 10,0010000.0 10000 Dwelling Valuation tern Qty Size Rate Value

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64,

SANITATION OFFICER

Upon motion made, seconded and duly passed by the Board that Kenneth

Frank Ball of Honaker, Va. be hired as Sanitation Officer under Public Service

Employment Program, Title II.

Meeting adjourned,

;7/2 :/AJJYL! Cerkoflloard

March 3, 1975

Chariman …

At a regular meeting of the Russell County Board of Supervisors held

at the Courthouse in Lebanon, Virginia on Monday, March 3, 1975 at 10: 00 a.m.

PRESENT: R. W, Dickenson, Chairman Miles Hillman R. H. Puckett Dr. Roy Smith . Robert J. Bobic, Clerk of Board H. D. Campbell, D. S.

Meeting called to order.

Minutes of meetings of February 3 and 7th were read and approved.

RURAL TRANSPORTATION PLAN

Harold Lindsey appeared before th·e Board in regard to proposed trans-

portation plan for Cumberland Plateau four county area, Board advised they

would study these plans and take under advisement.

AREAWIDE AGENCY FOR AGING APPALACHIAN AGENCY FOR SENIOR CITIZENS, Inc.

Upon motion made by ;Herman Puckett, seconded by Roy R. Smith and duly

passed by Board that following resolution be adopted:

R E S O L U T I 0’N

WHEREAS, by earlier resolution, it was resolved to establish an areawide

agency on aging lmot-m as the Appalachi n Agency for Senior Citizens, Inc., and

WHEREAS, it is necessary for the counties party to this agreement to

establish the powers, duties, prbrileges and authority of said agency,

NOW, THEREFORE, BE IT RESOLVED:

(a) That the undersigned counties do hereby establish Articles of

Incorporation for a non-stock, not-for-profit corporation kno m as the Appalachian

Agency for Senior Citizens, Inc., said Articles being attached hereto and made

a part hereof:

(b) That the duration of the corporation is to be perpetual, unless

terminated by the members as set forth hereinafter;

and inherent in, a corporation in the Commonwealth of Virginia, and shall also

exercise such powers belonging to or inherent in the undersigned Boards of

Sup 1:visors, which may be lawfully delega-t:ed by same by virtue of Section 15.1-21,

Virginia Gode, in order to carry out the purposes of the corporation:

(d)'That the purposes of the corporation shall be to exist and function

as the official “area agency” for Buchanan, Dickenson, Russell and/or Tazewell

Counties and to do all those things permitte and/or required by the Older

Americans Act, 42 U.S. Code, Chapter 35, of an "area agency’', including planning,

execution of services and coordination of services for the four county area;

SANITATION OFFICER Upon motion made, seconded and duly passed by the Board that Kenneth

Frank Ball of Honaker, Va. be hired as Sanitation Officer under Public Service

Employment Progran, Title 1.

Meeting adjourned,

sve a, Dur andetin

erkottioard™

agency on aging Inot-n as the Appalachi n Agency for Senior Citizens, Inc. and

March 3, 1975

At a regular meeting of the Russell County Board of Supervisors held

at the Courthouse in Lebanon, Virginia on Monday, /MaReh)3/ 2995 at) 10500 amt)

PRESENT: Rf Dickenson, Chairman wites Hillman Ri Puckett Br, “Roy Smith,

Robert J. Bobic, Clerk of Board HD. Campbell," D. 8. Meeting called to order. Minutes of meetings of February 3 and 7th were read and approved.

| BURAL TRANSPORTATION PLAN

Harold Lindsey appeared before the Board in regard to proposed trans~

portation plan for Cunberland Plateau four county area, Board advised they

would study these plans and take under advisenent.

ansanine roa acre appataciiaN AbNcy TOR SbuiGk Ulan, tne. Upon motion made by Hernan Puckett, seconded by Roy R Smith and duly

passed by Board that following resolution be adopted:

RES OLU TION "wEREAS, by earlier resolution, it was resolved to establish an areawide

WHEREAS, it is necessary for the counties party to this agreement to

establish the powers, duties, prbrileges and authority of said agency,

Noa, THEREFORE, BE IT RESOLVED: +d That the undersigned counties do hereby establish Articles of

Incorporation for a non-stock, not-for-profit corporation kno mas the Appalachian] agency for Senior Citizens, Inc., said Articles being attached hereto and made a part hereof:

@) That the duration of the corporation is to be perpetual, unless terminated by the members as set forth hereinafter;

(@) That the corporation shall exercise all powers belonging to, and inherent in, a corporation in the Commonwealth of Virginia, and shall also

exercise such poxers belonging to or inherent in the undersigned Boards of

Sup Livisors, which may be lawfully delega-tied by sane by virtue of Section 15.1-21, Virginia Gode, in order to carry out the purposes of the corporation:

(4) "That the purposes of the corporation shall be to exist and function as the official “area agency” for Buchanan, Dickenson, Russell and/or Tazewell Counties and to do all those things permitte and/or required by the Older

Anericans Act, 42 U.S. Code, Chapter 35, of an “area agocy’', including planning,

execution of services and coordination of services for the four county area

__ j

_ J

- - - - , -----,–p-x_·_o_h __ i_b_i t-e_d_b_y_t_h_e '-'O lder Americans Act". This will include any and all grants of ·1

. . .

the “federal” and “state” government, and such funds as members shall donate from I

time to time or as shall be required of the agency or members for local participa-

tion in any “federal” and/or “state” grant.

(f) That the corporation shall be terminated by majority vote of the

members upon termination of area agencies under the Older Americans Act or the

repeal of that Act. Any property belonging to the corporation at the time of term1

ination shall be divided as equally as possible among all members, and if not

equally divisible, then sold, exchanged or assigned to the_highest public

bidder after sufficient public notice for four weeks, the proceeds to be divided

equally among all members. Any provisions herein contrary to Federal or State law

shall not be applicable.

(g) That this resolution of agreement shall be effective for each county

when executed by the Board of Supervisors for that particular county, pursuant

to majority vote.

he Vote was:

Aye: All members

Nay: None ARTICILES OF INCORPORATION

OF THE APPALACHIAN AGENCY FOR SENIOR CITIZENS, INC.

This is to certify that we, the undexsigned, desire to, and hereby do,

associate to incorporate exclusively on a no -for-pxofit basis under the pxovis-

ions and subject to the requirements of law of the Commonwe·alth of Virginia.

·ARTICLE I

The name of the corporation shall be the Appalachian Agency fox Senior

Citizens, Inc.

ARTICLE II

This non-stock, not-for-pxofit corpoxation is organized entirely for the

purpose of being the official agency £or the Counties of Buchanan, Russell and

Tazewell, Virginia, to plan, implement and coordinate sq1:vices pursuant to and

a pexmitted by Chapter 35, Title 42 of the U.S. C?de, corrpnonly known as the

Older Americans Act, an Act designed to promote, through planning and gxants, a

higher level of social sexvices for older or senior citizens.

ARTICLE III

The corporation shall be non-stock.

ARTICLE IV

There shall be one class of three members, whose voting rights are

restricted as set foxth in Axticle VII hereinafter.

ARTICLE V

The Board of Dixectors shall consist of 12 individuals. The Boards of

Supexvisors of each county aforementioned shall choose four membexs each,

, initially one member from each county serving a period of tnree years, two

members from each county serving for a period of two years, and one member

from each county serving for a period of one year. Thereafter, each newly

appointed member shall. sexve fo:r, a period of two years_. A director must be

a duly qualified electox and taxpayer of the county from which he is chosen. A

1 a

ohibitedbythe’0MbAnericans Act", This will include any and all grants of

the “federal” and “state” government, and such funds as menbers shall donate from time to tine or as shall be required of the agency or menbers for local participa" tion in any “federal” and/or “state” grant.

menbers upon termination of area agencies under the Older Americans Act or the

Any property belonging to the cozporation at the tine of tern!

ination shall be divided as equally as possible anong all menbers, and if not equally divisible, then sold, exchanged or assigned to the highest public bidder after sufficient public notice for four weeks, the proceeds to be divided equally anong all menbers. Any provisions herein contrary to Federal or state lax| shall not be applicable.

@ That this resolution of agreenent shall be efféctive for each county when executed by the Board of Supervisors for that particular county, pursuant to majority vote. he Vote wast Aye: ALL menbers

Nay: None ARTICILES OF INCORPORATION OF

THE APPALACHIAN AGENCY FOR SENIOR CITIZENS, INC.

This is to certify that ve,

ne undexsigned, desire to, and hereby oo,

associate to incomporate exclusively on a no ~for-pxofit basis under the provis~

fons and subject to the requirements cf law of the Comone-alth of Virginia. AIC

The nane of the corporation shall be the Appalachian Agency fox senior citizens, Inc.

agrieua 1:

This non-stock, not-for-profit componation is organized entively for the orpose of being ee official agency for the Counties of Buchanan, Russel and Tanevell, Vieginia, to plan, inplenent and coordinate sqliises pursuant to and a pennitted by Chapter 35, Title 42 of the U.S. cide, compromy Known as the older Americans Act, an Act designed £ promote, throsgh planning and grants, a higher level of social sexvices for older or senlor citizens.

aenicie nr The cosporation shall be son-stock, antici 1

there shall be one class of three members, whose voting rights are

restricted as set foxth in axticle VIE hereinafter. series 7

The Board of Dixectors shall consist of 12 individuals. the Boards of sopenvisors of each county aforenentioned shall choose four membexs each, initially one menber fron each county serving a period of tnree years, tw” * embers fron each county serving for a period of two years, and one menber fom each county serving for a period

one year. ‘Thereafter, each newly appointed menber shall, sexve fir, @ period of two years. A director must be

a duly qualified electox and taxpayer of the county from which he is chosen, A

- - - - __ ,_…u_n_e_x_p ir e_d_t_e_r m by. ;ajo;ity ;t – f- he Board of Superv sors w o appointed t e l

resigning, deceased or disabled director,

· ARTICLE VI

The Corporation shall purchase and maintain an insurance policy on

behalf of any person who is a director or officer of said corporation to protect

against any liability or claim asserted against him arising out of his capacity

as such, whether or not the corporation has the power to indemnify him against

such liability under the provisions of Section 13.1-3.1 of the Code of Virginia.

ARTICLE VII

The corporation may be terminated by majority vote.of the members upon

the termination of “area agencies” under the Older Americans Act, the termination

or repeal of that Act, or the failure of the State Agency on Aging to designate

the Corporation as an official area agency. Any property belonging to the

Corporation at the time of ter mination shall be divided as equally as possible

among all members, and if not divisible, then sold, exchanged or assigned to the

highest public bidder after sufficient public notice for four weeks, and the

proceeds divided equally among all members, Any provision herein contrary to

Federal or State law shall not be applicable.

ARTICLE VIII

The initial registered office shall be located at the offices of White,

Elliott & Bundy Attorneys, Post Office box 600, Flannagan Avenue, Lebanon,

Virginia 24266. The initial registered agent shall be James Wm.Elliott, Jr.,

whose business address is the same as the initial registered office, and who is

a resident of Virginia and a member of the Virginia State Bar,

ARTICLE IX

The number of directors constituting t e initial Board of Directors shall

be 12. They are:

Lawrence Lindsay - Vansant Virginia 24656

Marie Owens

H. M. Thomas

Vansant, Virginia 24656
Grundy, Va. 24614

Grace Woolridge - Oakwood, Virginia 24631

Ru.th Adkins - Cedar Bluff, Virginia 24609

Paul Brown - Honaker, Virginia 24260

Dewey Cain - Dante, Virginia 24237

Charles McFarlane - Lebanon, Virginia 24266

ARTicLE X

The corporation shall be of perpetual duration, unless terminated as

set forth by a majority vote of the embers hereof.

ARTICLE XI

I Articles

The number of directors may only be changed by amendment to the

of Incorporation,

chy sajority st – f+ he Board of Superv sors wo appointed te |

4 xpired resigning, deceased or disabled director, ARTICLE VI

‘The Corporation shall purchase and maintain an insurance policy on behalf of any person who is 2 director or officer of said corporation to protect

against any liability or claim asserted against him arising out of his capacity

as such, whether or not the corporation has the power to indemnify him against

such Liability under the provisions of Section 13.1-3.1 of the Code of Virginia. ARTICLE vir

The corporation may be terminated by majority vote.of the members upon

the termination of

srea agencies" under the Older Americans Act, the termination

or repeal of that Act, or the failure of the State Agency on Aging to designate ‘the Corporation as an official area agency. any property belonging to the Corporation at the tine of termination shall be divided as equally as possible ‘among all members, and if not divisible, then sold, exchanged or assigned to the highest public bidder after sufficient public notice for four weeks, and the proceeds divided equally among all menbers, Any provision herein contrary to Federal or State law shall not be applicable, ARTICLE VIII The initial registered office shall be located at the offices of White, Elliott § Bundy Attorneys, Post Office box 600, Flannagan Avenue, Lebanon, Virginia 24266. The initial registered agent shall be Janes Wm.£llictt, Jr., whose business address ie the sane as the initial registered office, and who ie ’ a resident of Virginia and a menber of the Virginia state Bar, ly ARTICLE 1X ‘The number of directors constituting t e initial Board of Directors shall be 12. They are:

Lawrence Lindsay - Vansant Virginia 24656

Marie Ovens ~~ Vansant, Virginia 24656 HM Thomas Grundy, Va, 24614

| Grace Woolridge = Oakvood, Virginia 24631 ’ fu.th Adkins = Cedar Bluff, Virginia 24609 . Paul Brown = Honaker, Virginia 24260 Dewey cain = dante, Virginia 24237

Charles McFarlane - Lebanon, Virginia 24266

aaticle x The corporation shall be of perpetual duration, unless terminated as set forth by a majority vote of the embers hereof. ‘ aRricig xt

‘The nunber of directors may only be changed by amendment to the

Articles of Incorporation, u

I I

SCHOOL BOARD

Upon motion made by Herman Puckett, seconded by Miles Hillman and duly

passed the following resolution was adopted:

R E S O L U T I O N

WHEREAS, the 1974-75 School Operation Budget reflects a 40% increase

over the 1973-74 schooi budget for purpose of purchasing fuel for Russell County

Schools; and

WHEREAS, the fuel cost through March 3, has exeeded the total 1974-75

I budget appropriations by $22,662.74; and

I WHEREAS, it is anticipated that additional fuel will be purchased before

the end of the 1974-75 fiscal year.

NOW, THEREFORE, BE IT RESOLVED, that the Russell County School Board

requests permission of the Board of Supervisors to make tra 'sf r of appropriations

in the amount of $9,000.00 from Summer School 17h and $21,000,00 from School

Food Services 17e to Operation of School Plant 17fi,

BE IT FURTHER RESOLVED, that the County School Operations Budget appropria

tion be changed as follows:

17a Administration $ 116,592.00 17bl Instruction 3,737,020.00 17b3 Other Instructional costs 539,182.00 17c ttendance & Health Services 99,660.00 17dl Pupil Transportation Services381,698.00 17d2 Replacement Transp. Vehicles 59,844.00 17e School Food Services 529,000.00 17fl Operation of School Plqnt 384,151,00 17f2 Maintenance of School Plant 162,495.00 17g Fixed Charges 128, 955. 00 17h Summer School 16,850.00 17i Adult Education 63,171 … 00 17j Other Educational Programs 15,000.00

The Vote was:

Aye: All members. Nay: None

96,233,618.00

RUSSELL COUNTY SCHOOL BOARD

Upon Motion made, seconded and <t,uly passed by Board that ·following

resolution be adopted:

R E S O L U T I O N .

WHEREAS, under the County Board form of Government, the Russell County

Board of Supervisors has the absolute power to appoint the County School Board

members; and

WHEREAS, under both State law and the Russell County School Board

regulations, it was always understood that after the “AT LARGE” Supervisor had

been elected that additional members of the School Board would be appointed; and

WHEREAS, acting under the authority of Section 22-61 of the 19·50 Code of

Virginia, as amended, the Russell County Board of Supervisors did appoint Clyde

Bostic and Clyde Grizzle to the Russell County ·school Board on June 21, 1974; and

WHEREAS, two of the members of the Russell County School Board have

deliberately flaunted the decision of the duly elected representatives of

Russell County by refu ing to allow the said Bostic and Grizzle to take their

seats and to have their votes counted on the Russell County School Board and have

thereby caused millions of dollars of Russell County tax funds to be spent without

!proper legal sanction; and

SCHOOL BOARD

Upon motion made by Herman Puckett, seconded by Miles Hillman and duly

passed the following resolution was adopted: RESOLUTION

WHEREAS, the 1974-75 School operation Budget reflects 2 40% increase over the 1973-74 schooi budget for purpose of purchasing fuel for Russell County Schools? and hn WHEREAS, the fuel cost through March 3 has exeeded the total 1974-75 budget appropriations by $22,662.74 and

WHEREAS, it is anticipated that additional fuel will be purchased before the end of the 1974-75 fiscal year,

WoW, THEREFORE, BE IT RESOLVED, that the Russell County School Board requests permission of the Board of Supervisors to make tra 'sf r of appropriations in the amount of $9,000.00 from Sunmer School 17h and $21,000,00 from School Food Services 17e to Operation of School Plant 17fi,

BE IT FURTHER RESOLVED, that the County School operations Budget approprial tion be changed as follows:

Ya Adninist ration § 116,592.00 itl Instruction 3,737,020-00 173 Other Tnstructional costs "539, 182.00 Te “ttendance @ Health Services 98,660.00 1741 Pupil Transportation Services381, 658.00 {742 Beplacenent ‘Nearsp, Vehicles’ 59, 844;00 He’ School Foed Services 529, 000-00 171 Operation of School Plgnt — 384,151,00 3742 uaintenance of School Plant 162/435.00

Lig’ Fixed charges 128, 955. 00 VIR Sunner Sehool 16,880.00 int Adult Education 63,172 00 17} Other Educational Programs 15,000.00 __

The Vote vast

Ayet All members. Nay: None

USSELL COUNTY SCHOOL BOARD

pon Hotion made, seconded and yay passed by Board that following resolution be adopted:

RESOLUTION

WHEREAS, under the County Board form of Goverment, the Russell County Board of Supervisors has the absolute power to appoint the County School Board embers; and

WHEREAS, under both State law and the Russell County School Board regolations, it was alvays understood that after thé "AT IARGE” Supervisor had een elected that additional nenbers of the School Board would be appointed and

TWESEAS, acting under the authority’ of Section 22-61 of the 195 code of lvisoinia, as enended, the Russell County Board of Supervisors did appoint clyde Bostic and Clyde Grizzle to the Russell County -schoot Board en Jone 21, 19747 and

WHEREAS, two of the members of the Russel] County School Boasd have deliberately flaunted the decision of the duly elected representatives of ussel1 County by refu ing to allow the said Bostic and Grizzle to take their seats and to have their votes counted on the Russell County School Board and have thereby caused millions of dollars of Russell County tax funds to be spent without proper legal sanction? and

SCHOOL BOARD

Upon motion made by Herman Puckett,

passed the following resolution was adopted:

· - - - ,---------: seconded by Miles Hillman and duly j

R E S O L U T I O N

WHEREAS, the 1974-75 School Operation Budget reflects a 40% increase

over the 1973-74 schooi budget for purpose of purchasing fuel for Russell County

Schools; and

WHEREAS, the fuel cost through March 3, has exeeded the total 1974-75

budget appropriations by $22,662.74; and

WHEREAS, it is anticipated that additional fuel will be purchased before

the end of the 1974-75 fiscal year.

NOW, THEREFORE, BE IT RESOLVED, that the Russell County School Board

requests permission of the Board of Supervisors to make transfer of appropriations

in the amount of $9,000.00 from Summer School 17h and $21,000.00 from School

Food Services 17e to Operation of School Plant 17fi.

BE IT FURTHER RESOLVED, that the County School Operations Budget appropria

tion be changed as follows :

17a Administration $116,592.00 17bl Instruction 3,737,020.00 17b3 Other Instructional costs 539,182.00 17c Attendance & Health Services 99,660.00 17dl Pupil Transportation Services381,69B.OO 17d2 Replacement Transp. Vehicles 59,844.00 17e School Food Services 529,000.00 17£1 Operation of School Plant 384,151,00 17£2 Maintenance of School Plant 162,495.00 17g Fixed Charges 128,955.00 17h Summer School 16,850.00 17i Adult Education 63,171.00 17j Other Educational Programs 15,000.00

$6,233,618.00

The Vote was:

Aye: All members Nay: None

RUSSELL COUNTY SCHOOL BOARD

Upon Motion made, seconded and <iuly passed by Board that 'following

resolution be adopted:

R E S O L U T I O N .

WHEREAS, under the County Board form of Government, the Russell County

Board of Supervisors has the absolute power to appoint the County School Board

members; and

WHEREAS, under both State law and the Russell County School Board

regulations, it was always understood that after the “AT LARGE” Supervisor had

been elected that additional members of the School Board would be appointed; and

WIEREAS, acting under the authority of Section 22-61 of the 19·50 Code of

Virginia, as amended, the Russell County Board of Supervisors did appoint Clyde

Bostic and Clyde Grizzle to the Russell County ·school Board on June 21, 1974; and

WHEREAS, two of the members of the Russell County School Board have

deliberately flaunted the decision of the duly elected representatives of

Russell County by refu11ing to allow the said Bostic and Grizzle to take their

seats and to have their votes counted on the Russell County School Board and have

,thereby caused millions of dollars of Russell County tax funds to be spent without

1lproper legal sanction; and

‘SCHOOL BOARD

‘Upon motion made by Herman Puckett, seconded by Miles Hillman and duly’ passed the following resolution was adopted: RESOLUTION

WHEREAS, the 1974-75 School Operation Budget reflects 2 40% increase over the 1973-74 schooi budget for purpose of purchasing fuel for Russell County Schools; and -

WHEREAS, the fuel cost through March 3 has exeeded the total 1974-75 budget appropriations by $22, 662.747 and

WHEREAS, it is anticipated that additional fuel will be purchased before the end of the 1974-75 fiscal year.

Now, THEREFORE, BE IT RESOLVED, that the Russell County School Board requests permission of the Board of Supervisors to make transfer of appropriations in the amount of $9,000.00 from Sumer School 17h and $21,000.00 from School Food Services 17e to Operation of School Plant 17fi.

BE 17 FURTHER RESOLVED, chat the County School Operations Budget appropria

tion be changed as follow:

17a Adninisteation $116,592.00 1Jb1 Instruction 3, 734,020.00 171 Other Instructional costs '539/182100 . Je Attendance & Health Services 99,660.00 324) Pupil Transportation Services381, 698,00 1742 Replacenent Transp. Vehicles 55,644.00 Be. School Food Services 29,000.00 1761 Operation of School Plant 384,151,00 T7E2 Uaintenance of School Plant 162,435.00

Mig’ Fixed Charges 328, 958.00 17h Summer “Schoo! 6, a80:00 Ti. Adult Education 63,1710,

1} Other Bducationai Prosrans 13: 000.00

The Vote vast

Aye: ALL members hay: None’

RUSSELL COUNTY SCHOOL BOARD Upon Motion made, seconded and <iuly passed by Board that ‘following

resolution be adopted: . RESOLUTION. WHEREAS, under the County Board form of Government, the Russell County Board of Supervisors has the absolute power to appoint the County School Board Jnenbers: and WHEREAS, under both State law and the Russell County School Board regulations, it was always understood that after the “AT LARGE” Supervisor had

and

been elected that additional menbers of the School Board would be appointe WIERERS, acting under the authority of Section 22-61 of the 1940 Code of

virginia, as anended, the Russell County Board of Supervisors did appoint Clyde

Bostic and Clyde Grizzle to the Russell County “school Board on June 21, 1974; and WHEREAS, two of the menbers of the Russell County School Board have

deliberately flaunted the decision of the duly elected representatives of

Fussell County by refulling to allow the said Bostic and Grizzle to take their

seats and to have their votes counted on the Russell County School Board and have

thereby caused millions of dollars of Russell County tax funds to be spent without

proper 2e98l sanction; and

have accomplished the above by holding illegal meetings and electing illegal

chairman in violation of Virginia law and Russell County School regulations; and

WHEREAS, this Board has,after an exhaustive study,concluded that there

is much mismanagement and waste and politics in the Russell County School System;

NOW, THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors

that henceforth no tax funds of this County over $25,00 shall be expended by or

for the Russell County School System or any program under it jurisdiction unless

it be paid by check countersigned by the Russell County Administrator; and

BE IT FURTHER RESOLVED, that the Russell County Administrator is hereby

ordered not to countersign any such check without first receiving the contract,

order, or invoice upon which the expenditure is based signed by no less than three

of the five members of the Russell County School Board as approving the same;

and

BE IT FURTHER RESOLVED, that subject to the laws of Virginia, anyone

signing any such check over $25.00 from Russell County funds for any School

Board expense without a copy of such signed contract or invoice shall be held

personally liable for the same and the Commonwealth’s Attorney ( with the help

of the law firm of Smith, Robinson and Vinyard if necessary) is hereby instructed

to take any and all legal proceedings to regain any sums spent or paid in

violation of this resolution.

The only EXCEPTION to this resolution shall be checks to teachers bus d,•ivers, maintenance personnel, cafeteria. workers, and other school personne/ hired for the 1974-75 school year paid for salary under their contracts, Such

salary checks may be paid without the contracts but they must nevertheless be

signed by the County Administrator.

The Vote was:

Aye: Dr. Roy Smith, Miles Hillman and R. W. Dickenson

Herman Puckett abstained from voting,

TOWN HALL BUILDING

Richard Cozzolino, Tm-m Manager appeared before the Board with regard

to negotiating sale of old town hall building to the County, The purchase

pr ce asked was $22,500, 00 plus seven year free lease for ground floor se·ction

to be used by Fire Department as now being occupied.

Board advised they would consider said offer and advise of their

decision’by Thursday of this week.

RUSSELL COUNTY WATER & SEWER AUTHORITY

Upon motion made, seconded and duly passed by the Board that the

following named be and hereby is appointed to the Russell County Water and Sewer

Authority Connnittee for a three year term to run from 3-6-75 thru 3-6-78:

l, John Minahan 2. Fred Phillips 3, E. D. Hilton 4. H. B. Compton 5. Stan Banner (replacing Jack Milton).

I ,_J

I I

,_I

I I

have accomplished the above by holding illegal meetings and electing illegal chaisman in violation of Virginia law and Russell County School regulations; and WHEREAS, thie Board has,after an exhaustive study, concluded that there is much mismanagement and waste and politics in the Russell County School Systems NOG, THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors that henceforth no tax funds of this County over $25,00 shall be expended by or for the Russell County School system or any program under it jurisdiction unless it be paid by check countersigned by the Russell County Administrator? and BE TT FURTHER RESOLVED, that the Russell County Administrator is hereby ordered not t countersign any such check without first receiving the contract, order, or invoice upon which the expenditure is based signed by no less than three of the five menbers of the Russell County School Board as approving the saner

and

BE IT FURTHER RESOLVED, that subject to’ the laws of Virginia, anyone

signing any such check over $25.00 from Russell County funds for any School Board expense without a copy of such signed contract or invoice shall be held personally Liable for the sane and the Commonwealth’s Attorney (with the help of the law firm of Smith, Robinson and Vinyard if necessary) is hereby instructed to take any and all legal proceedings to regain any suns spent or paid in vidlation of this resolution .

‘The only EXCEPTION to this resolution shall be checks to teachers

bus dyeivers, maintenance personnel, cafeteria. workers, and other school personne/ hired for’ ‘the 1814-1 school year paid for salary under cheir contracts, Such

salary checks may be paid without the contracts but they mst nevertheless be ‘signed by the County Adninistrator. ‘The Vote wast ayet De. Roy Smith, Miles fillman and RW, Dickenson Herman Puckett abstained from voting, ‘TOWN HALL BUILDING

Richard Cozzolino, Tm-m Manager appeared before the Board with regard to negotiating sale of old town hall building to the County, The purchase PE ce asked was $22,500, 00 plus seven year free lease for ground floor se-ction to be used by Fire Department as now being occupied.

Board advised they would consider said offer and advise of their decision’by Thursday of this week.

RUSSELL COUNTY WATER & SEWER AUTHORITY upon motion made, seconded and duly passed by the Board that the

following named be and hereby is appointed to the Russell County Water and Sexer

Authority Conmnittee for a three year term to run from 3-6-75 thru 3-6-78: 3, John Minahan

2 Pred Phillips

3 ED aliton

i. &_B Compton

5 Stan’ Banner (replacing Jack Milton) .

_ I

COSTS RELATING TO CANNERIES TO BE PAID FROM REVENUE SHARING

Upon motion made, seconded and duly passed by Board that W, W. Barrett,

Treasurer, be and hereby is directed to pay to Beeson & Beeson, Architects,

Charles R. Day, Associate, the amount of $6,371.40 as architect’s fee and to

pay to J, G. Adams Builders, Inc, $8,802.18 which said amount being due in

accordance with Certificate for payment no. 1 with regard to work completed

by J. G. Adams, Builders, 1nc. on Castlewood and Honaker Canneries, less

retainage of 10%. Said payments to be charged to Revenue Sharing account,

The Vote was:

Aye: All members .

Nay: None

LEBANON INSURANCE AGENCY

Upon motion made, seconded and duly passed that warrants be issued in

payment of premiums due for policy no. SMP 398176 with USF & G $1492, 00,

this being second installment and policy no. 5XL 16 311 LMC Boiler & Machinery

policy - three year term $259.00;and plicy OPJ 38934 USF & G Workmen’s

Compensation $1847.00.

It is further resolved that coverage on Dante Community Center be

added to coverage if not already insured,

The Vote was:

Aye: All members

Nay: None

DANTE CONMUNITY CENTER

Mr. Gene Hilton appeared befo e the Board ·with regard to materials

needed to get Dante Community Center into operating condition and to get ramp

constructed at building, the Board, upon motion made by Herman Puckett, seconded

by Dr. Roy Smith and duly passed Robert J. Bobic, County Administrator, be

authorized to work with Mr. Hilton in purchasing needed equipment for Center,

and also authorize Jerry Ingle to construct ramp at labor bid of $710.00.

BILLS AFPROVED

Upon motion made, seconded and duly passed that bills, as presented,

be and hereby are approved for payment,

SWORDS CREEK COMMUNTIY CENTER

Upon motion made, seconded and duly passed that Robert J. Bobic, County

Administrator be and he hereby is authorized to work with personnel of Swords

Creek Community Center with regard to purchasing needed furnishings and materials

to repair said building.

RUSSELL COUNTY EDUCATION ASSO_s;.IATION

Cheryl Wallace, representing Russell County Education Association

appeared before Board and presented signed petitions from teachers of each

County school asking that when considering 75-76 budget that county pay 100%

of health Insurance coverage; 12% cost of living expenses and relief from

duty thru teacher aids of at least one period each day. Mrs. Wallace state.

that health insurance coverage was first priority and that several Insurance

Companies had been saked to present bids for said group coverage.

(COSTS RELATING 70 cANNERIES 10 BE PAID FROM REVENUE SHARING pon motion made, seconded and duly passed by Board that’® W, Barrett, Treasurer, be and hereby is directed to pay to Beeson § Beeson, Architects, Charles R. Day, Associate, the anount of $6,371.40 as architect’s fee and to pay to J) G Adams Builders, Inc, $8,802.18 which said amount being due in accordance with Certificate for payment no. 1 with regard to work conpleted by 3. G Adans, Builders, Inc. on Castlewood and Honaker Canneries, less retainage of 10%. Said payments to be charged to Revenue Sharing account, ‘The Vote was: ayer ALL members « hay: None LEBANON INSURANCE AGENCE Upon motion made, seconded and duly passed that warrants be issued in payment of premiuns due for policy no. SMP 398176 with USF & G $1492, 00, this being second installment and policy no. 5XL 16 311 LMC Boiler & Machinery snd plicy OP 38934 USF & G Workmen’s

policy = three year term $259.0 compensation $1847.00

Ie is further resolved chat coverage on Dante Conmnity Center be added to coverage if not already insured, the Vote wast vet ALL members say: None

DANTE COMMONETY CENTER

Me, Gene Hilton appeared hefo e the Board with regard to materials needed to get Dante Conmunity Center into operating condition and to get ramp constructed at building, the Board, upon motion made by Hernan Puckett, seconded by be, Roy Snith and duly passed Robert J. Bobic, County Administrator, be authorized to work with ME. tllton in purchasing needed equipment for Center, sd also authorize Jetty Tngle to consteuet camp at labor Bid of $710.00.

BILLS APEROVED

Upon motion made, seconded and duly passed that bills, as presented,

be and hereby are approved for payment, . SWORDS CREEK COMMUNTIY CENTER

Upon motion made, seconded and duly passed that Robest J. Bobic, County Aaninistrator be and he hereby is authorized w work with personnel of svotds coeek Community Center with regard to purchasing needed furnishings and materials we repair said boiling.

SSEEL COUNTY EDUCATION A890 2AN

cheryl Wallace, representing Russell County Education Association appeared before Board and presented signed petitions from teachers of each county school asking that when considering 75-76 budget that comty pay 100¢ of health tnaurance coverage; 12% cost of living expenses and relief from duty thru teacher aids of at least one period each day. Mrs. Wallace state. that health insurance coverage was first priority and that several Insurance

Companies had been saked to present bide for said group coverage.

:·.-_-_1 HIGHWAY DEPARTMENT . . . . . . . ·1·… . …

Upon motion made, seconded and duly passed that following resolution be

: _.=e.:.C.:.:.“”'·· ·-•

R E S O L u·T I O N

ffiEREAS, Secondary Route 637, from Int. Rte. 624 to 0.07 MS Rte. 803,

a distance of 0.10 miles, has been altered, and a new road has been constructed

and q.pproved by the State Highway Commissioner, which new road serves the same

citizens as the road so altered; ·and

WHEREAS, certain sections of this new road follow new locations, these

being sh01;m on the attached sketch titled, "Changes in Secondary System Due

to Relocation and Construction on Route 637, Budget Item 0637-6054 dated at

Lebanon, Virginia February 24, 1975.

NOW, THEREFORE, BE IT RESOLVED: That the portions. of Secondary Route

637, i.e., Section 4 and 5, shown in red on the sketch titled, "Changes in

Secondary System Due to Relocation and Construction on Route 637, Budget Item

0637-6054, dated at Lebanon, Virginia February 24, 1975", a total distance of

0.10 miles, be and hereby is, added to the Secondary System of State Highways,

pursuant to Section 33.1-229 of the Code of Virginia of 1950, as amended;

AND FURTHER, that the State Highway Commission be requested to take

necessary action to discontinue the sections of old location, i.e., Section 2

and 3, shown in yellow on the aforementioned sketch, a total distance of 0.07

miles, as a part of the secondary System of State Highways as provided in

Section 33.1-150 of the Code of Virginia of 1950, as amended,

HIGID?AY DEPARTMENT Upon motion made, seconded and duly pass!"d by Board that following

resolution be adopted: R E S O L U T I O N

WHEREAS, Secondary Route 803, from Original Rte. 63 7, to new location

Rte. 637, a distance of O. 04- miles has been altered, and a new road has been

constructed and approved by the State Highway Commissioner, which new road

serves the same citizens as the road so altered; and

WHEREAS, certain sections of this new ro.ad follow ne1-1 locations,

these being shown on the attached sketch titled, "Changes in Secondary System

Due to Relocation and Construction on Route 803, Budget Item 0637-6054

dated at Lebanon, Virginia February 24, 1975."

And further, -that the State Highway Commission be requested to take

the necessary action to discontinue the sections of old location, i.e., Sections

6, shown in yellow on the aforementioned sketch, a total distance of 0.04 miles,

as a part of the Secondary System of State Highways as provided in Section 33.l

-150 of the Code of Virginia of 1950, as amended.

HIGmqAY DEPARTMENT

Upon motion made, seconded and duly passed by the Board that the folio ,

ing resolution be adopted:

R E S 0 L U T I 0 N

WHEREAS, Secondary Route 636, from Int. Rte. 633, to 0.22 miles S.E.

Rt. 633, a distance of 0.22 miles, has been altered and a new road has been

"i i

HIGHWAY DEPARTMENT

‘Upon motion made, seconded and duly passed that following resolution be adopted:

RES OLw-T TON

#4i5RES, Secondary Route 637, from Int. Rte. 624 to 0.07 MS Rte. 803, a distance of 0.10 miles, has been altered, and a new road has been constructed and q.pproved by the State Highvay Commissioner, which new road serves the sane citizens as the road so altered: -and

WHEREAS, certain sections of this new road follow new locations, these being sholim on

1@ attached sketch titled, “Changes in Secondary System Due Relocation and Construction on Route 637, Budget Item 0637-6054 dated at Lebanon, Virginia February 24, 1975.

NOH, THEREFORE, BE IT RESOLVED: That the portions. of Secondary Route 637, ‘.e., Section 4 and § shown in red on the sketch titled, “Changes in Secondary System Due to Relocation and Construction on Route 637, Budget Item 0637-6084, dated at Lebanon, Virginia February 24, 1975”, a total distance of 0.10 miles, be and hereby is, added to the Secondary Systen of State Highways, pursuant to Section 33.1-229 of the Code of Virginia of 1950, as amended:

AND FURTHER, that the State Highkay Commission be requested to take necessary action to discontinue the sections of old location, i.e., Section 2

and 3 shown in yellow on the aforementioned sketch, a

tal distance of 9.07 miles, as a part of the secondary System of State Highways as provided in Section 33.1-10 of the Code of Virginia of 1950, as anended,

TGngAY DEPARTMENT upon motion made, seconded and duly passed by the Board that the folio , ing resolution be adopted: RESOLUTION WHEREAS, Secondary Route 636, from Int. Rte. 633, to 0.22 miles S.E,

Rt. 633, a distance of 0.22 miles, has been altered and a new road has been

WHEREAS, certain sections of this new road follow new locations, these

being shown on the attached sketch titled, "Changes in Secondary System Due to

Relocation and Construction on Route 636, Project 0636-083-133, G5Ql dated at

Richmond, Virginia 2-20-75."

NOW, THEREFORE, BE IT RESOLVED: That the portions of Secondary Route

636 i.e, section 2, shown in red on the sketch titled, "Changes in Secondary

System Due to Relocation and Construction on Route 636, Project 0636-083-133,G501,

dated at Richmond, Virginia 2-20-75", a total distance of 0.443 miles, be and

hereby is, added to the Secondary System of State Highways,_ pursuant to Section

33.1-229 of the Code of Virginia of 1950, as amended.

And further, that the seciona of old location, i.e., Section 3, shown

in blue on the aforemention sketch, a total distance of 0.14 miles, be, and

the same hereby is abandoned as a public road, pursuant to Section 33.1-155 of

the Code of Virginia of 1950, as amended,

1975 National lifildlife Week Proclamation

lJpon motion made, seconded and duly passed that the following

resolution be a ppted,.:

R E S O L U T I O N

WHEREAS, the Wildlife bestowed by Nature upon our world has ever been

a source of beauty, inspiration and enjoyment to the people of Russell County;

and,

WHEREAS, this same wildlife brings many other benefits to man and

his uivilization; and

WHE[IBAS, many forms of wildlife are prospering·, many others need our

elp; and

WHEREAS, citizen concern is always needed, _to foster and perpetuate

conditions enhancing survival of wildlife; and

WHEREAS, the preservation of wildlife habitat is- the· single most importan

factor in wildli’fe conservation; and.

WHEREAS, the period farch 16 -22, 1975.has been designated as a special

time for expression of concern for wildlife habitat; now, · therefore,

BE IT RESOLVED, that the Board of Supervisors of Russell County do

hereby join the National Wildlife Federation in proclaiming March 16 - 22, 1975,

as National W:i.lflife Week, uring our citizenry to affirm with the Fede.:t:ation that

“We Care About Wildlife Habitat.”

Mee ti rig adj ournlc’d.

Cler : lrta {{ ( , ,-t,v

Chairman

MARCH 6, 1975

At a called meeting of the Russell County Board of Supervisors held at

Courthouse in Lebanon, Va. on March 6, 1975.

PRESENT: R. W. Dickenson, Chairman Miles Hillman R.H. Puckett DR. Roy Smith Robert J. Bobic, Clerk of Board Frank Norris, Resident Engineer - Dept. of Highways

Meeting called to order.

‘|

WHEREAS, certain sections of this new road follow new locations, these bbeing shown on the attached sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 636, Project 0636-083-133, G5Ql dated at Richmond, Virginia 2-20-75,

Now, THEREFORE, BE TT RESOLVED: That the portions of Secondary Route 636 i.e, section 2 shown in red on the sketch titled, "Changes in Secondary Systen Due to Relocation and Construction on Route 636, Project 0636-083-133,6501,

dated at Richmond, Virginia 2-20-75", a total distance of 0.443 miles, be and

hereby is, added to the Secondary Systen of State Highvays, pursuant to Section 33.1°228 of the Code of Virginia of 1950, as amended.

And further, that the seciona of old location, i.e. Section 4 shoxn in blue on the aforenention sketch, a total distance of 0.14 miles, be, and the sane hereby is abandoned as a public road, pursuant to Section 33.1-158 of the code of Virginia of 1950, a anended,

1975 National 1iftlite Week Proclamation

‘pon notion made, seconded and duly passed that the following resolution be a epted.:

RESOLUTION

EAS, the Wildlife bestowed by Nature upon our orld has ever been a source of beauty, ingpization and enjoyment to the people of Russell Countys xd,

WHEREAS, ‘this sane wildlife brings many other benefits to man and is uivilization; and

WHELTBSS, many forns of wildlife are prospering:, many others need our elp; and . t ‘WHEREAS, citizen concern is always needed, to foster and perpetuate

conditions enhancing survival of wildlife; and

WHEREAS, the preservation of wildlife habitat ie the: single most inportad factor in wildli’fe conservation; and.

WHEREAS, the period farch 16 -22, 1978.has been designated as a special tine for expression of concern for wildlife habitat? nov, therefore,

BE TT RESOLVED, that the Board of Supervisors of Russell County do hereby join the National Wildlife Federation in proclaiming March 16 - 22 1975, as National Wri 1ELige Week, uring our citizensy to affirm with the fade:tisticn that

we Care About Wildlife Habitat." Meetixig adj ounlc’d,

oe LM Macheaton — ci: irta 1 a

MARCH 1975 At a called meeting of the Russell County Board of Supervisors held at Courthouse in Lebanon, Ya. on March § 1975.

PRESENT: Rf Dickenson, Chairman . Miles Hillman Reis Puckett Ek. Roy sath Robert J. Bobic, Clerk of Board Frank Norris, Resident Engineer - Dept. of Highways

Meeting called to order.

RUSSELL COUNTY SCHOOL BOARD

Upon motion made by Miles Hillm n, seconded by Roy Smith and duly passed

by Board that following resolution be adopted:

R E S O L U T I O N

1lliEREAS, $614,400 was appropriated iri the 1974-75 Capital Outlay Budget

for the construction of the Russell County Vocational School addition; and

1lliEREAS, payments in the amount of $578,742.44 have been made as of

February 3, 1975; and

WHEREAS, Click Construction Company representative has estimated that

as of June 30, 1975, they will have completed and billed the Russell County

School Board for an additional $575,000. in excess of the $614,400. originally

budgeted; and

1lliEREAS, appropriations from the Board of Supervisors are insufficient

to make full payment for the additional $575,000. · and construction cannot

continue without said appropriation; and

WHEREAS, $75,000 of the required $149,500 local matching money is available,

and can be transferred from the County School Operating Budget.

NOW, THEREFORE BE IT RESOLVED, that because of the aforementioned reasons,

the Russell County School Board respectfully requests that the Russell County

Board of Supervisors increase the Capital Outlay Budget appropriations by

$288,461 thus increasing the Capital Outlay Budget total from $1,225,307 to

$1,513,768,

BE IT FURTHER RESOLVED, that the School Board requests that $75,000.

be transferred from the County School Operating Fund to the Capital Outlay

and Debt Service Fund in order that construction may continue on the Russell

County Vocational School addition,

The Vote was: ,_Aye: R. W. Dick_enson, Miles Hillman and Roy Smith

R.H. Yuckett not present

ANNUAL ROAD MEETING

The apnual road meeting of representative of the Department of Highways

with the :,Board of Supervisors a!).d the citizens r same having been advertised as .,_.

required by statute, Mr.· J’'raJ:)k,· Nor;ds ,:,•RE-sident; E_ngineer for the Department

of.Highways for Russell County, met with the ·Board and di,scussed w:j.th the Board an

citizens present, the plans and proposals for the expenditure of the Secondary

Road Funds allocated to Russell County for the fiscal year beginning July 1,

1975, after which discussion the members of the Board of Supervi;sors agreed to

submit their recommendations in order of priority at a later date,

adjourned.

l ! ).J - 8 - -,_( . - ,

_ J

I I

…J

I I i__j

RUSSELL COUNTY SCHOOL BOARD

Upon motion made by Miles Hillm n, seconded by Roy Smith and duly passed

by Board that following resolution be adopted:

souurrow

HERS, $614,400 was appropciated i the 1974-75 capital outlay Budget for the construction of the Russell County Vocational School addition; and

TLE, payments in the anount of $578,742.44 have heen nade as of February 4 1995) and

WHEREAS, Click Construction Company representative has estimated that as of June 3, 1905, they will have completed and billed the Russell County School Board for an additional $515,000, in excess of the $634,400. originally budgeted; and

IMERGS, appropriations from the Board of Supervisors are insufficient to make full payment for the additional $575,000. + and construction cannot continve without sald appropriations and

WEREAS, §75,000 of the requised $149,500 local matching money is. available, ind can be transferred from the County School Operating Budget.

1H, THEREFORE SE IT RESOLVED, that because of the aforenentioned reasons, the Russell county School Board respectfully requests that the Russel. County Board of Supervisors inerease the Capital outlay Budget appropriations by $266,461 thus increasing the Capital Outlay Budget total from $1,225,307 to 1,513,788,

SE I FURTHER RESOLVED, chat the School Board requests that $75,000. be transferred from the County School Operating Fund to the capital outlay and Debt Service Fund in order that construction may continue on the Russell County Vocational Seheo! addition,

The Vote wast Ae: RW. Dickenson, Miles Hillman and Roy Smith

R.H. Yuckett not present AWMUAL ROAD. MEETING

The apnual road meeting of representative of the Department of Highways with the sdimd of Supervisors aid the citizens sane having been advertised as “requized by statute, Me" MarihNorsds isdn B ngineer for the Department of Highways for Russel! County, met with the ‘Board and di, scussed wiih the Board an citizens present, the plans and proposals for the expenditure of the Secondary Road Funds allocated to Russell County for the fiscal year beginning July

1995, after which discussion the menbers of the Board of Supervisors agreed to

submit their recommendations in order of priority at a later date,

Meeting adjourned.

opie fa)

I I

MARCH 14, 1975

At an adjourned . meeting of the Russell County Board of Supervisors on

Friday the 14th day of March, 1975, held at the Courthouse in Lebanon, Virginia

at 10:00 a.m.

PRESENT: R. W. Dickenson, Chairman Miles Hillman Dr. Roy 'Smith

Upori mqtion made, seconded and duly passed by the Board that the

following resolution be adopted:

R B S O L U T I O N

WHEREAS, the Russell County Board of Supervisors has had a suit

filed against it by Harold Mitchell and C. B. Yates alleging to be a majority

of the Russell Cou:rity Scliool ·Board; and

WHEREAS, S. Strother Smith, III, of the law ffrm of Smith, Robinson

& Vinyard, is an Attorney who is especially knowledgeable about Virginia School

Law and especially with the situation in Russell County; and,

WHEREAS, the Commonwealth’s Attorney of Russell County is heavily

jOVerburdened with the criminal docket of Russell County;

THREFORE, BB IT RESOLVED, that the Commonwealth’s Attorney is hereby

directed to retain the assistance of the law firm of Smith, Robinson & Vinyard to draw all pleadings and to assist in the arguing of said litigation, at an hourly

rate of $45.00 per hour, plus-their exp nses, as invoiced on a monthly basis,

which fees, the County Administrator is hereby directed to pay.

The Vote was:

Aye: R. W. Dickenson, Miles Hillman and Dr. Roy R. 'Smith

R. H. Puckett not present.

Meeting adjourned

APRIL 7, 1975

At a regular meeting of the Russell County Board of Supervisors

hel’'d at the Courthouse in Lebanon on April 7, 1975, at 10:00 a.m.

PRESENT: R, W. D:i:ckenson, Chariman R. H. Puckett Miles Hillman Dr. Roy R. Smith H. D. Campbell, D.S. R. J. Bobic, Clerk of Board

Meeting called to order.

Minutes of meetings of March 3, March 6, and March ; 14, were read

and approved.

LEBANON TOWN HALL

Upon motion made, seconded and duly passed by the Board that To,m of.

Lebanon be made the following offer with regard to purchasing the building located

at the back of the courthouse forrneriy used by to,m offices:

$15,000.00 purchase price with five iear f1;ee lease reserved

for use by Fire Department of lower section of building as now occupied by said

Fire Department; or …

MARCH 14, 1975,

AL a adjoumed .meeting of the Russell County Board of Supervisors on Friday the 14th day of March, 1975, held at the Courthouse in Lebanon, Virginia

PRESENT: Bak Bickenson, Chatman Dr. Roy” "Smith

Uri mation made, seconded and duly passed by the Board that the

following resolution be adopted: . RBSOLUTION

WHEREAS, the Russell County Board of Supervisors has had a suit riled against it by Harold Mitchell and C. B Yates alleging to be a majority Jof the Russell Gaurrity Scliool Boards and .

WHEREAS, 9, Strother Smith, III, of the law ffrm of Smith, Robinson J: Vinyard, is an Attorney who is especially knowledgeable about Virginia School ltaw and especially with the situation in Russell County; and,

WHEREAS, the Commonwealth’s Attorney of Russell County is heavily JOverburdened with the criminal docket of Russell County: .

THREFORE, BB IT RESOLVED, that the Commonwealth’s Attorney is hereby Jdirected to retain the assistance of the law fim of Snith, Robinson &Vinyard jto draw all pleadings and to assist in the arguing of said litigation, at an hourly| rate of $45.00 per hour, plus-their exp nses, as invoiced on a monthly basis, Juhich fees, the County Administrator is hereby directed to pay. Ithe Vote was: Jaye: 2 W. Dickenson, Miles Hillman and De. Roy R ‘Snith le. H. Puckett not present.

Meeting adjourned «

. APRIL 7, 1975 At a regular meeting of the Russell County Board of Supervisors

hel" atthe Courthouse in Lebanon on April 7 1975, at 10:00 a.m.

PRESENT: RW Deisckenson, Chariman RI Puckett Mites Hillman, Dr. Roy & “smith, Ho Campbell, 'D.S. RZ Bonic, Clerk of Board

Meeting called to order. . Minutes of meetings of March 3 March 6 and March ;14, were read

and approved. LEBANON TOWN HALL

Upon motion made, seconded and duly passed by the Board that, To,m of. Lebanon be made the following offer with regard to purchasing the building located the back of the courthouse formeriy used by to,m offices:

1, $15,000.00 purchase price with five iear free lease reserved

for use by Fire Department of lower section of building’ as now occupied by said

Fire Departnent; or

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April 7, 1975

Board of S pervieor• of Ruaa,11 Cowtr C•atlewood, Vitginla 242i4

G1uitle111en:

Second•ry y•t m Addit:ion 'rs Russell County----

A• requested in resolptton by rour Board on March 3, 1975, the following addition to tha s,eondary Syetijm of Russell county is h reby approved, eff ctivu April 7, 1975,

A!ml,TION LENGTil

Sections 4 and S of new location Rte. 637 from Int. Rte. 24 to 0.07 M, s. Rt. 803. 0.10 Mi.

fi I 5 C… {/:’ /le, )

I I (Pr- 6 3 1 )

Copies: Mr. A. s. Mattox Mr. J.P. Mills, Jr. Mr. A. s. Brown Mr. J. F. Turner Mr. L. H. Dawson, Jr.

J •• Harwood, Deputy Commissioner iid Chief Engineer (fol r, :::1)

·· ’

Mr. Frank Norris - Lebanon

I • •

.’ (; /.· .; ,. ’ i . ’ )

April 7, 1975

Secondery y+ Addit: ion Ride aint

ba rth Vitginla 24214

Ghuitlel Len:

Ae requested in + th following h reby

Copies:

Mr. A. S, Mattox

Mr. J.P. Mills, dr.

Mr. A. s. Brown

Mr. J. F, Turner

Mr. L, H. Dawson, Jr.

Mr. Frank Norris - Lebanon

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Page 1 of 10

GOVERNOR’S AGRICULTURE & FORESTRY INDUSTRIES DEVELOPMENT FUND

PERFORMANCE AGREEMENT

This PERFORMANCE AGREEMENT (the “Agreement”) made and entered this ____ day of ________, 20, by and among the COUNTY of RUSSELL, VIRGINIA (the “Locality”) a political subdivision of the Commonwealth of Virginia (the “Commonwealth”), and RAMBLER STAVES, LLC dba RAMBLER WOOD PRODUCTS (the “Company”), a limited liability company authorized to transact business in the Commonwealth, and the INDUSTRIAL DEVELOPMENT AUTHORITY OF RUSSELL COUNTY (the “Authority”), a political subdivision of the Commonwealth.

WITNESSETH:

WHEREAS, the Locality has been awarded a grant of and expects to receive $300,000 from the Governor’s Agriculture & Forestry Industries Development Fund (an “AFID Grant”) through the Virginia Department of Agriculture and Consumer Services (“VDACS”) for the purpose of inducing the Company to purchase and improve an agriculture and/or forestry processing/value- added facility using Virginia-grown products in the Locality (the “Facility”), thereby making a significant Capital Investment, as hereinafter defined, creating a significant number of New Jobs, as hereinafter defined; and purchasing a significant amount of Virginia-grown agricultural and forestal products, as hereinafter defined.

WHEREAS, the Locality is willing to provide the funds to the Authority with the expectation that the Authority will provide the funds to or for the use of the Company, provided that the Company promises to meet certain criteria relating to Capital Investment, New Jobs, and purchase of Virginia- grown agricultural and forestal products;

WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding and agreement as to the payout of the AFID Grant, the use of the AFID Grant proceeds, the obligations of the Company regarding Capital Investment, New Job creation, purchase of Virginia-grown agricultural and forestal products, and the repayment by the Company of all or part of the AFID Grant under certain circumstances;

WHEREAS, the purchase and operation of the Facility will entail a capital expenditure of approximately $7,565,000, of which approximately $5,550,000 will be invested in machinery and equipment, approximately $1,700,000 will be invested to improve the site and building, and approximately $315,000 will be invested in tangible personal property;

WHEREAS, the purchase and operation of the Facility will further entail the creation of 73 New Jobs at the Facility;

WHEREAS, the purchase and operation of the Facility will further lead to the purchase of Virginia-grown agricultural and forestal products in the following amount: $22,298,646 or 13,116,850 board feet over the performance period (see Appendix A for details); and

GOVERNOR’S AGRICULTURE & FORESTRY INDUSTRIES DEVELOPMENT FUND

PERFORMANCE AGREEMENT

This PERFORMANCE AGREEMENT (the “Agreement”) made and entered this ___ day of. ,20__, by and among the COUNTY of RUSSELL, VIRGINIA (the “Locality”) a political subdivision of the Commonwealth of Virginia (the “Commonwealth”), and RAMBLER STAVES, LLC dba RAMBLER WOOD PRODUCTS (the “Company”), a limited liability company authorized to transact business in the Commonwealth, and the INDUSTRIAL DEVELOPMENT AUTHORITY OF RUSSELL COUNTY (the “Authority”), a political subdivision of the Commonwealth.

WITNESSETH:

WHEREAS, the purchase and operation of the Facility will further entail the creation of 73 New Jobs at the Facil

Page 1 of 10

Page 2 of 10

WHEREAS, the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment, New Jobs, and purchase of Virginia-grown agricultural and forestal products constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the AFID Grant:

NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows.

Section 1. Definitions.

For the purposes of this Agreement, the following terms shall have the following definitions:

“Capital Investment” means a capital expenditure by the Company in taxable real property,

taxable tangible personal property, or both, at the Facility excluding the purchase of land or existing real property improvements. The total capital expenditure of $7,565,000 is referred to in this Agreement as the “Capital Investment.” Only the capital expenditures allocated to the portion of the real property to be leased by the Company will count as “Capital Investment.” The purchase or lease of furniture, fixtures, machinery and equipment, including under an operating lease, and expected building up-fit and tenant improvements by or on behalf of the Company will qualify as Capital Investment.

“Grant Award Date” means January 15, 2021. This is the date from which progress towards

the achievement of all Targets begins. Progress towards achievement of Targets before this date will not be counted, unless such progress is approved in writing by VDACS, in consultation with the Locality and Authority.

“Maintain” means that the New Jobs created pursuant to the AFID Grant will continue

without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions are not filled due to temporary reductions in the Company’s employment levels in connection with recruitment for open positions or strikes and other work stoppages.

“New Job” means new permanent full-time employment of an indefinite duration at the

Facility for which the standard fringe benefits are paid by the Company for the employee, and for which the Company pays an average annual wage of at least $41,623. Each New Job must require a minimum of either (i) 35 hours of an employee’s time per week for the entire normal year of the Company’s operations, which “normal year” must consist of at least 48 weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs.

“Performance Date” means March 31, 2024. If the Locality, in consultation with the Authority

and the Secretary of Agriculture and Forestry, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Performance Date by up to 15 months. If the Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and the Secretary of Agriculture

WHEREAS, the stimulation of the additional tax revenue and economic activity t0 be generated by the Capital Investment, New Jobs, and purchase of Virginia-grown agricultural and forestal products constitutes a valid public puspose for the expenditure of public funds and is the animating purpose for the AFID Grant:

Section 1. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions:

“Capital Investment” means a capital expenditure by the Company in taxable real property, taxable tangible personal property, or both, at the Facility excluding the purchase of land or existing real property improvements. ‘The total capital expenditure of $7,565,000 is referred to in this Agreement as the “Capital Investment.” Only the capital expenditures allocated to the portion of the real property to be leased by the Company will count as “Capital Investment.” ‘The purchase or lease of furniture, fixtures, machinery and equipment, including under an operating lease, and expected building up-fit and tenant improvements by or on behalf of the Company will qualify as Capital Investment.

“Grant Award Date” means January 15, 2021. This is the date from which progress towards the achievement of all Targets begins. Progress towards achievement of Targets before this date will not be counted, unless such progress is approved in writing by VDACS, in consultation with the Locality and Authority.

“Maintain” means that the New Jobs created pursuant to the AFID Grant will continue without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions are not filled due to temporary reductions in the Company’s employment levels in connection with recruitment for open positions or strikes and other work stoppages.

“New Job” means new permanent full-time employment of an indefinite duration at the Facility for which the standard fringe benefits are paid by the Company for the employee, and for which the Company pays an average annual wage of at least $41,623. Each New Job must require a minimum of either (i) 35 hours of an employee’s time per week for the entire normal year of the Company’s operations, which “normal year” must consist of at least 48 weeks, or (i) 1,680 hours per year, Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs.

“Performance Date” means March 31, 2024. If the Locality, in consultation with the Authorit and the Secretary of Agriculture and Forestry, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Performance Date by up to 15 months. If the Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and the Secretary of Agriculture

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and Forestry and the date to which the Performance Date has been extended shall be the “Performance Date” for the purposes of this Agreement.

“Targets” means the Company’s obligations to make Capital Investments at the Facility of at

least $7,565,000, to create and Maintain at least 73 New Jobs at the Facility, and to purchase at least $22,298,646 of Virginia-grown agricultural and forestal products as defined in Appendix A, all as of the Performance Date.

“Virginia Code” means the Code of Virginia of 1950, as amended.

Section 2. Targets.

The Company will develop and operate the Facility in the Locality, make a Capital Investment of at least $7,565,000, create and Maintain at least 73 New Jobs, and purchase $22,298,646 or 13,116,850 board feet of Virginia-grown agricultural and forestal products (see Appendix A), at the Facility, all as of the Performance Date. If the dollar amount of new purchases of Virginia-grown agricultural and forestal products is not met, the Company can still achieve the purchase target by demonstrating they substantively achieved the same volume of Virginia-grown agricultural and forestal products they proposed in Appendix A.

The average annual wage of the New Jobs will be at least $41,623.

The average prevailing wage in the locality in 2021 is $40,421.

Section 3. Disbursement of AFID Grant.

By execution and delivery of this Agreement, the Locality requests that the AFID Grant shall retain with VDACS until disbursed. The disbursement of the AFID Grant proceeds to the Company via the Locality and Authority will serve as an inducement to the Company to achieve the Targets.
The AFID Grant process shall be retained by VDACS and shall be disbursed as follows:

(a) Achievement of Targets. The full $300,000 AFID Grant Award shall be disbursed in full following submission of an annual report, as required in Section 5 of this Performance Agreement, that demonstrates to the satisfaction of the Locality, the Authority, and VDACS that it has made a Capital Investments of at least $7,565,000, created and Maintained at least 73 New Jobs with an average annual wage of $41,623, and purchased $22,298,646 or 13,116,850 board feet of agricultural and forestal products (per Appendix A).

Within 30 days of the submission of sufficient documentation to confirm completion of Targets and submission of a valid request for payment of AFID Grant funds, VDACS shall disburse AFID Grant proceeds to the Locality. Within 30 days of receipt of AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 30 days of its receipt of such AFID Grant proceeds, the Authority will disburse such AFID Grant proceeds to the Company.

and Forestry and the date to which the Performance Date has been extended shall be the “Performance Date” for the purposes of this Agreement.

“Targets” means the Company’s obligations to make Capital Investments at the Facility of at least $7,565,000, to create and Maintain at least 73 New Jobs at the Facility, and to purchase at least $22,298,646 of Virginia-grown agricultural and forestal products as defined in Appendix A, all as of the Performance Date.

“Virginia Code” means the Code of Virginia of 1950, as amended. Section2. Targets.

‘The Company will develop and operate the Facility in the Locality, make a Capital Investment of at least $7,565,000, create and Maintain at least 73 New Jobs, and purchase $22,298,646 or 13,116,850 board feet of Virginia-grown agricultural and forestal produets (see Appendix A), at the Facility, all as of the Performance Date. If the dollar amount of new purchases of Virginia-grown agricultural and forestal products is not met, the Company can still achieve the purchase target by demonstrating they substantively achieved the same volume of Virginia-grown agricultural and forestal products they proposed in Appendix A.

‘The average annual wage of the New Jobs will be at least $41,623. ‘The average prevailing wage in the locality in 2021 is $40,421. Section 3. Disbursement of AFID Grant.

By execution and delivery of this Agreement, the Locality requests that the AFID Grant shall retain with VDACS until disbursed. ‘The disbursement of the AFID Grant proceeds to the Company via the Locality and Authority will serve as an inducement to the Company to achieve the Targets. ‘The AFID Grant process shall be retained by VDACS and shall be disbursed as follows:

(@ Achievement of Targets. The full $300,000 AFID Grant Award shall be

disbursed in full following submission of an annual report, as required in Section 5 of this Performance Agreement, that demonstrates to the satisfaction of the Locality, the Authority, and VDACS that it has made a Capital Investments of at least $7,565,000, created and Maintained at least 73 New Jobs with an average annual wage of $41,623, and purchased $22,298,646 or 13,116,850 board feet of agricultural and forestal products (per Appendix A).

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(b) Substantial Performance. If by the Performance Date, as verified by the Locality and VDACS, the Company has achieved at least ninety percent (90%) of the Targets, the company is eligible for the full $300,000 AFID Grant Award.

Within 30 days of the submission of sufficient documentation to confirm Substantial Performance and submission of a valid request for payment of AFID Grant funds, VDACS shall disburse AFID Grant proceeds to the Locality. Within 30 days of receipt of AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 30 days of its receipt of such AFID Grant proceeds, the Authority will disburse such AFID Grant proceeds to the Company.

© Partial Performance. If by the Performance Date, the Company has failed to meet the Targets, the Company may still be eligible for a partial payment of the AFID Award. For purposes of determining partial payment, the AFID Grant is to be allocated as $100,000 (33%) for the Company’s Capital Investment Target, $100,000 (33%) for its New Jobs Target, and $100,000 (33%) for its purchase of Virginia-grown agricultural and forestal products. If the Company has not met at least ninety percent (90%) of each of the three of its Targets at the Performance Date, the Company shall no longer be eligible for that part of the AFID Grant that is proportional to the Target or Targets for which there is a shortfall. For example, if at the Performance Date, the Capital Investment is only $5,673,750, only 55 New Jobs have been created and Maintained, and only $16,723,985 or 9,837,638 board feet of Virginia-grown agricultural and forestal products have been purchased, the Company shall only be eligible for seventy-five percent (75%) of the moneys allocated to the Capital Investment Target ($75,000), seventy-five percent (75%) of the moneys allocated to the New Jobs Target ($75,000), and seventy-five percent (75%) of the moneys allocated to the purchase of Virginia-grown agricultural and forestal products Target ($75,000).

Within 30 days of the submission of sufficient documentation to confirm Partial Performance and submission of a valid request for payment of AFID Grant funds, VDACS shall disburse the partial AFID Grant proceeds to the Locality. Within 30 days of receipt of AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 30 days of its receipt of such AFID Grant proceeds, the Authority will disburse such AFID Grant proceeds to the Company.

(d) Determination of Inability to Comply: If the Locality or the Secretary of Agriculture and Forestry (the “Secretary”) determines at any time before the Performance Date (a “Determination Date”) that the Company is unlikely to meet and Maintain at least fifty percent (50%) of its Targets by and through the Performance Date (i.e., by making a Capital Investment of at least $3,782,500 in the Facility, to creating and Maintaining at least 37 New Jobs at the Facility, or purchasing at least $11,149,323 or 655,843 board feet of Virginia-grown agricultural and forestal products by the Performance Date), and if the Locality or the Secretary shall have promptly notified the Company of such determination, eligibility for payment of AFID Grant Funds is forfeited and all AFID Grant Funds disbursed to the Company must be repaid by the Company to the Authority. Such a determination by the Locality or the Secretary will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by

(b) Substantial Performance. If by the Performance Date, as verified by the Locality and VDACS, the Company has achieved at least ninety percent (90%) of the ‘Targets, the company is eligible for the full $300,000 AFID Grant Award.

(©) Partial Performance. If by the Performance Date, the Company has failed to meet the Targets, the Company may still be eligible for a partial payment of the AFID Award. For purposes of determining partial payment, the AFID Grant is to be allocated as $100,000 (33%) for the Company’s Capital Investment Target, $100,000 (33%) for its New Jobs Target, and $100,000 (33%) for its purchase of Virginia-grown agricultural and forestal products. If the Company has not met at least ninety percent (90%) of each of the three of its Targets at the Performance Date, the Company shall no longer be eligible for that part of the AFID Grant that is proportional to the Target or Targets for which there is a shortfall, For example, if at the Performance Date, the Capital Investment is only $5,673,750, only 55 New Jobs have been created and Maintained, and only $16,723,985 or 9,837,638 board feet of Virginia-grown agricultural and forestal products have been purchased, the Company shall only be cligible for seventy-five percent (75%) of the moneys allocated to the Capital Investment Target ($75,000), seventy-five percent (75%) of the moneys allocated to the New Jobs Target ($75,000), and seventy-five percent (75%) of the moneys allocated to the purchase of Virginia-grown agricultural and forestal products Target ($75,000).

30 days of receipt of AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 30 days of its receipt of such AFID Grant proceeds,

the Authority will disburse such AFID Grant proceeds to the Company. (@) Determination of Inability to Comply: IE the Locality or the Secretary of Agriculture and Forestry (the “Secretary”) determines at any time before the Performance Date (a “Determination Date”) that the Company is unlikely to mect and Maintain at least fifty percent (50%) of its Targets by and through the Performance Date (ic., by making a Capital Investment of at least $3,782,500 in the Facility, to creating and Maintaining at least 37 New Jobs at the Facility, or purchasing at least $11,149,323 or 655,843 board feet of Virginia-grown agricultural and forestal products by the Performance Date), and if the Locality or the Secretary shall have promptly notified the Company of such determination, eligibility for payment of AFID Grant Funds is forfeited and all AFID Grant Funds disbursed to the Company must be repaid by the Company to the Authority. Such a determination by the Locality or the Secretary will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by

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the Company or other similar significant event that demonstrates the Company will be unable or is unwilling to satisfy the Targets for the AFID Grant.

(e) Use of the AFID Grant Proceeds: The Company will use the AFID Grant proceeds to make building improvements, as permitted by Section 3.2-304© of the Virginia Code.

Section 4. State and Local Government Incentives.

See Appendix B for definition of “break-even point.” With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts:

Category of Incentive: Total Amount AFID Grant $300,000 Virginia Jobs Investment Program (“VJIP”) (Estimated) $58,400

The Locality expects to provide the following incentives, as matching grants or otherwise, for

the Facility:

Category of Incentive: Total Amount Russell County - Building lease-purchase agreement $1,500,000

The Locality has elected to enter into a building lease-purchase agreement with the Company in the amount of $1,500,000 which lease period will end ______, 2031.

The proceeds of the AFID Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The proceeds of the Locality’s lease-purchase agreement may be used by the Company to take ownership of the building.

Other Incentives: This Agreement relates solely to the AFID Grant. The qualification for, and

payment of all State-Level and Locality-Level Incentives, except for the AFID Grant, will be governed by separate arrangements between the Company and the entities offering the other incentives.

Section 5. Company Reporting.

The Company shall provide, at the Company’s expense, detailed verification reasonably satisfactory to the Locality, the Authority and VDACS of the Company’s progress on the Targets.
Such progress reports will be provided annually, starting April 30, 2022, and at such other times as the Locality, the Authority or VDACS may reasonably require. The first progress report will cover the period from January 7, 2021, to March 31, 2022, the second progress report will cover the period from April 1, 2022, to March 31, 2023, and the third and final progress report will cover the period from April 1, 2023, to March 31, 2024.

With each such progress report, the Company shall report to VDACS the amount paid by the

Company in the prior calendar year in Virginia corporate income tax. The Company hereby authorizes the Commissioner of the Revenue, the Treasurer and the Director of Finance for the Locality to release to the Authority and the Locality the Company’s confidential tax information and data so that

the Company or other similar significant event that demonstrates the Company will be unable or is unwilling to satisfy the Targets for the AFID Grant,

Section 4, State and Local Government Incentives.

See Appendix B for definition of “break-even point.” With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts:

Category of Incentis Total Amount AFID Grant $300,000

Virginia Jobs Investment Program (“VJIP”) (Estimated) $58,400

‘The Locality expects to provide the following incentives, as matching grants or otherwise, for the Facility:

Category of Incentive: ‘Total Amount Russell County - Building lease-purchase agreement $1,500,000

‘The Locality has elected to enter into a building lease-purchase agreement with the Company in the amount of $1,500,000 which lease period will end 2031

‘The proceeds of the AFID Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The proceeds of the Locality’s lease-purchase agreement may be used by the Company to take ownership of the building.

Other Incentives: ‘This Agreement relates solely to the AFID Grant. ‘The qualification for, and payment of all State-Level and Locality-Level Incentives, except for the AFID Grant, will be governed

by separate arrangements between the Company and the entities offering the other incentives.

Section 5. Company Reporting.

‘The Company shall provide, at the Company’s expense, detailed verification reasonably satisfactory to the Locality, the Authority and VDACS of the Company’s progress on the Targets Such progress reports will be provided annually, starting April 30, 2022, and at such other times as the Locality, the Authority or VDACS may reasonably require. ‘The first progress report will cover the period from January 7, 2021, to March 31, 2022, the second progress report will cover the period from April 1, 2022, to March 31, 2023, and the third and final progress report will cover the period from Apsil 1, 2023, to March 31, 2024.

With cach such progress report, the Company shall report to VDACS the amount paid by the Company in the prior calendar year in Virginia corporate income tax. The Company hereby autho the Commissioner of the Revenue, the Treasurer and the Director of Finance for the Locality to release to the Authority and the Locality the Company’s confidential tax information and data so that

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the Authority may verify the payments made. VDACS has represented to the Company that it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VDACS solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives.

With each progress report, the Company shall report to VDACS the number of New Jobs

created and Maintained during the reporting period. The information provided will be verified by VDACS with the Virginia Employment Commission. If requested by VDACS, the Company shall provide to VDACS copies of the Company’s quarterly filings with the Virginia Employment Commission covering the period from the date of this Agreement through the Performance Date. In accordance with the Virginia Code Section 60.2-114, VDACS is entitled to receive the Company’s employment level and wage from the Virginia Employment Commission.

With each progress report, the Company shall also report to VDACS the amount purchased and the purchase price paid by the Company, or the fair market value of the Virginia-Grown Agricultural or Forestal Products utilized, through the prior year.

The Locality and Company agree to retain all books, records, data and other documents relative to this agreement for a period of three (3) years after the end of this agreement, or until audited by the Commonwealth of Virginia, whichever is sooner. VDACS and its authorized agents, and/or state auditors (both the Auditor of Public Accounts and/or VDACS Internal Auditor) shall have full access to and the right to examine any of said materials and records relating to this agreement during this period.

Section 6. Notices.

Any notices required or permitted under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of the same in the United States Mail by certified mail, postage fully pre-paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee):

if to the Company, to: with a copy to:

Attention:

if to the Locality, to: with a copy to:

Attention:

With each progress report, the Company shall report to VDACS the number of New Jobs created and Maintained during the reporting period. ‘The information provided will be verified by VDACS with the Virginia Employment Commission. If requested by VDACS, the Company shall provide to VDACS copies of the Company’s quarterly filings with the Virginia Employment Commission covering the period from the date of this Agreement through the Performance Date. In accordance with the Virginia Code Section 60,2-114, VDACS is entitled to receive the Company’s ‘employment level and wage from the Virginia Employment Commission.

‘The Locality and Company agree to retain all books, records, data and other documents relative to this agreement for a period of three (3) years after the end of this agreement, or until audited by the Commonwealth of Virginia, whichever is sooner. VDACS and its authorized agents, and/or state auditors (both the Auditor of Public Accounts and/or VDACS Internal Auditor) shall have full access to and the right to examine any of said materials and records relating to this agreement during this period.

Section 6. Notices.

if to the Company, to: with a copy to: ‘Auention: ‘Auention:

if to the Locality, to: with a copy to: ‘Auention: ‘Auention:

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if to the Authority, to: with a copy to:

Attention:

if to VDACS, to: with a copy to:

Secretary of Agriculture and Forestry Office of Governor
Commonwealth of Virginia 1111 East Broad Street Richmond, Virginia 23219 Attention: AFID

Stephen Versen Manager, Office of Agriculture and Forestry Development Va Dept. of Agriculture & Consumer Services 102 Governor St. Richmond, Virginia 23219 Attention: AFID

Section 7. Miscellaneous.

(a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement among the parties hereto as to the AFID Grant and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and the Secretary of Agriculture and Forestry.

(b) Governing Law; Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth.
Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the Locality and such litigation shall be brought only in such court.

(d) Severability: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law.

[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

if to the Authority, to: with a copy to:

‘Auention: ‘Auention: if to VDACS, with a copy to: Secretary of Agriculture and Forestry Stephen Versen Office of Governor Manager, Office of Agriculture and Forestry Commonwealth of Virginia Development 1111 Bast Broad Street Va Dept. of Agriculture & Consumer Services Richmond, Virginia 23219 102 Governor St Attention: AFID Richmond, Virginia 23219 Attention: AFID Section 7. Miscellaneous. (2) Entire Agreement; Amendments. This Agreement constitutes the entire agreement among,

the parties hereto as to the AFID Grant and may not be amended or modified, except in writing, signed by each of the parties hereto. ‘This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. ‘The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and the Secretary of Agriculture and Forestry

() Governing Law; Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth, Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the Locality and such litigation shall be brought only in such court.

(@) Severability. If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original

intentions of the parties as nearly as possible in accordance with applicable law.

[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

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IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above.

COUNTY OF RUSSELL, VIRGINIA

By
Name:
Title:
Date: _______________________________

INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF RUSSELL, VIRGINIA

By
Name:
Title:
Date: _______________________________

RAMBLER STAVES, LLC dba RAMBLER WOOD PRODUCTS

By
Name:
Title:
Date: _______________________________

IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above.

COUNTY OF RUSSELL, VIRGINIA

INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF RUSSELL, VIRGINIA

RAMBLER STAVES, LLC dba RAMBLER WOOD PRODUCTS

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APPENDIX A

Purchases of Virginia-grown Products:

VIRGINIA AGRICULTURE PURCHASE PROJECTIONS

PROJECTED AGRICULTURE PURCHASES

Year 1
$ Value

Year 1
Volume

(BF)

Year 2
$ Value

Year 2 Volume

(BF)

Year 3
$ Value

Year 3 Volume

(BF)

Net New
$ Value

Net New Volume

(BF) Total Ag Products Purchase $8,044,244 4,731,908 $16,088,489 9,463,817 $16,410,259 9,653,094 $40,452,992 23,848,819

Timber (BF) $8,044,244 4,731,908 $16,088,489 9,463,817 $16,410,259 9,653,094 $40,452,992 23,848,819

Total Virginia Ag Products Purchase $4,424,334 2,602,550 $8,848,669 5,205,099 $9,025,642 5,309,201 $22,298,646 13,116,850

Timber (BF) $4,424,334 2,602,550 $8,848,669 5,205,099 $9,025,642 5,309,201 $22,298,646 13,116,850

Percentage Virginia- grown 55% 55% 55% 55% 55% 55% 55% 55%

*Timber purchases include full tracts with a variety of species including White Oak, Red Oak, other Virginia hardwoods, pulpwood, etc.

APPENDIX A

Purchases of Virginia-grown Products:

VIRGINIA AGRICULTURE PURCHASE PROJECTIONS year vear2 | 2 years | Yee" | etnew | NENW $Value $Value (BF) $Value (BF) $Value (BF) Rena $8,044,244 | 4,731,908 | $16,088,489 | 9,463,817 | $16,410,259 | 9,653,094 | $40,452,992 | 23,848,819 ‘Timber (BF) $8,044,244 | 4,731,908 | $16,088,489 | 9,463,817 | $16,410,259 | 9,653,094 | $40,452,992 | 23,848,819 Total Virginia Ag Products Purchase $4,424,334 | 2,602,550 | $8,848,669 | 5,205,099 | $9,025,642 | 5,309,201 | $22,298,646 | 13,116,850 ‘Timber (BF) $4,424,334 | 2,602,550 | $8,848,669 | 5,205,099 | $9,025,642 | 5,309,201 | $22,298,646 | 13,116,850 SEES TEP 55% 55% 55% 55% 55% 55% 55% 55%

grown

"Timber purchases include full tracts with a variety of species including White Oak, Red Oak, other Virginia hardwoods,

pulpwood, ete

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APPENDIX B

Break-Even Point Definition:

VDACS has estimated that the Commonwealth will reach its “break-even point” by the Performance Date. The break-even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth’s expenditures on incentives, including but not limited to the AFID Grant.

APPENDIX B Break-Even Point Definition:

VDACS has estimated that the Commonwealth will reach its “break-even point” by the Performance Date, ‘The break-even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth’s expenditures on incentives, including but not limited to the AFID Grant.

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S U P R E M E C O U R T O F V I R G I N I A

O F F I C E O F T H E E X E C U T I V E S E C R E T A R Y

1 0 0 N O R T H N I N T H S T R E E T
R I C H M O N D , V I R G I N I A 2 3 2 1 9 - 2 3 3 4

( 8 0 4 ) 7 8 6 - 6 4 5 5

JUDICIAL INFORMATION TECHNOLOGY Michael J. Riggs, Sr., Director

JUDICIAL PLANNING Cyril W. Miller, Jr., Director

JUDICIAL SERVICES Paul F. DeLosh, Director

LEGAL RESEARCH Steven L. Dalle Mura, Director

LEGISLATIVE & PUBLIC RELATIONS Kristi S. Wright, Director

MAGISTRATE SERVICES Jonathan E. Green, Director

EXECUTIVE SECRETARY Karl R. Hade

Assistant Executive Secretary & Legal Counsel

 Edward M. Macon

COURT IMPROVEMENT PROGRAM Sandra L. Karison, Director

EDUCATIONAL SERVICES CAROLINE E. KIRKPATRICK, DIRECTOR

FISCAL SERVICES BARRY M. WENZIG, DIRECTOR

HUMAN RESOURCES RENÉE FLEMING MILLS, DIRECTOR

August 3, 2021

Ms. Missy Carter Russell County Drug Court Coordinator 89 E. Main Street, Suite B P. O. Box 417 Lebanon, VA 24266

Supreme Court of Virginia Drug Treatment Court Docket Grant, Title: Russell County Adult Drug Treatment Court

Dear Ms. Carter:

I am pleased to advise you that your grant for the above-referenced grant program has been approved for $90,000 in State funds for fiscal year 2022. Please note the special condition prior to accepting this award.

Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Courtney Stewart, Specialty Dockets Grants Management Analyst, at the Office of the Executive Secretary (OES). Please review the conditions carefully as they require action on your part before we will disburse grant funds. Prior to the OES disbursing of funds, the Subrecipient must agree to comply with the following and the attached special conditions:

a. Submit the quarterly grant reports by their due date to the Statewide Drug

Treatment Court Coordinator. b. Maintain accurate & current data in the new web-based drug treatment

court database beginning July 1, 2012. c. Submit a copy of any final federal grant report(s) and/or quarterly reports

of any drug court Federal grant funds awarded.

When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose.

SUPREME COURT OF VIRGINIA

Orrice oF THE Executive SECRETARY 400 Nonrn Ninn STREET

“TREES, o

macierare sence

Rewer Feemne Mics, ONECTOR eee oa (804) 786-6455

August 3, 2021

Ms. Missy Carter Russell County Drug Court Coordinator 89 E. Main Street, Suite B

P.O. Box 417

Lebanon, VA 24266

Supreme Court of Virginia Drug Treatment Court Docket Grant, Title: Russell County Adult Drug Treatment Court

Dear Ms. Carter:

1am pleased to advise you that your grant for the above-referenced grant program has been approved for $90,000 in State funds for fiscal year 2022. Please note the special condition prior to accepting this award.

a, Submit the quarterly grant reports by their due date to the Statewide Drug Treatment Court Coordinator.

b. Maintain accurate & current data in the new web-based drug treatment court database beginning July 1, 2012.

c. Submit a copy of any final federal grant report(s) and/or quarterly reports of any drug court Federal grant funds awarded.

Russell County Adult Award Letter
August 3, 2021 Page Two

You may request funds at the same time you submit the documentation of

compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information.

We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project’s success. If you have any questions, please call Courtney Stewart at 804-356-1064.

Yours very truly,

                                      Paul F. DeLosh

PFD/ces Enclosures

cc: Mr. Lonzo Lester, Russell County Administrator Ms. Alisha McGlothin, Russell County Treasurer Karl R. Hade, Executive Secretary Anna Powers, Drug Treatment Court Coordinator

Russell County Adult Award Letter ‘August 3, 2021 Page Two

You may request funds at the same time you submit the documentation of compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information.

We appreciate your interest in this grant program and will be happy to assist you

in any way we can to assure your project’s success. If you have any questions, please call Courtney Stewart at 804-356-1064.

Yours very truly,

Paul F. DeLosh

PFD/ces Enclosures

ce: Mr. Lonzo Lester, Russell County Administrator Ms. Alisha McGlothin, Russell County Treasurer Karl R. Hade, Executive Secretary Anna Powers, Drug Treatment Court Coordinator

Supreme Court of Virginia
Office of the Executive Secretary

100 North Ninth Street Richmond, VA 23219

Statement of Grant Award/Acceptance

Subrecipient-- Date: August 3, 2021
Russell County Drug Court Grant Period–
From: 7/1/2021 Through: 6/30/2022

Project Director Project Administrator Finance Officer Missy R. Carter Drug Court Coordinator 135 Highland Drive P.O. Box 417 Lebanon, Virginia 24266

Lonzo Lester Russell County Administrator 137 Highland Drive P.O. Box 1208 Lebanon, Virginia 24266

Alisha McGlothlin Russell County Treasurer
137 Highland Drive P.O. Box 121 Lebanon, Virginia 24266

Phone No: (276) 889-8158 Email:
[email protected]

Phone No: (276) 889-8000
Email:
[email protected]

Phone No: (276) 889-8028 Email:
[email protected]

  GRANT AWARD BUDGET 
Program Funds

Budget Categories TOTALS

A. Personnel

 $ 51,750

B. Consultants

 $ 25,400

C. Travel

 $        -0-

D. Equipment

 $       -0-

E. Indirect Expenses

 $       -0-

F. Supplies & Other Expenses

 $  8,850

TOTALS

 $ 90,000.00

This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto.

Paul F. DeLosh, Director of Judicial Services

The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this 3rd day of August 2021.

Signature:

Title:

mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] Supreme Court of Virginia Office of the Executive Secretary

100 North Nint

ct Richmond, VA_23219

Statement of Grant Award/Acceptance

Subrecipient—

Russell County Drug Court Grant Period

From: 7/1/2021

Date: August 3, 2021

Through: 6/30/2022

Project Director

Project Administrator

Finance Officer

Missy R. Carter Drug Court Coordinator

135 Highland Drive

P.O. Box 417

Lebanon, Virginia 24266 Phone No: (276) 889-8158 Email [email protected]

Lonzo Lester

Russell County Administrator 137 Highland Drive

P.O. Box 1208

Lebanon, Virginia 24266 Phone No: (276) 889-8000 Email: [email protected]

‘Alisha MeGlothlin Russell County Treasurer 137 Highland Drive

P.O. Box 121

Lebanon, Virginia 24266 Phone No: (276) 889-8028 Email:

[email protected]

GRANT AWARD BUDGET Program Funds Budget Cate Tor $51,750 A. Personnel $ 25,400 B. Consultants 3 0 C. Travel 3 0 D. Equipment 3 0 E. Indirect Expenses 3 8,850 F. Supplies & Other Expenses $ 90,000.00 TOTALS

This grant is subject to all rules, regulations, and criteria included in the grant application and the special

conditions attached thereto.

The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the con

Signature:

Title:

ns pertaining thereto, this 3° day of August 2021.

STATEMENT OF GRANT AWARD SPECIAL CONDITIONS Supreme Court of Virginia

Office of the Executive Secretary Judicial Services Department

100 North Ninth Street Richmond, Virginia 23219

For the Supreme Court of Virginia Drug Treatment Court Grant to Localities

Subrecipient: Russell County

Title: Russell County Adult Drug Court Date: August 3, 2021

The following conditions are attached to and made a part of this grant award:

By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:

• to use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by the OES;

• to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;

• and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant application.

The subrecipient agrees to submit such reports as requested by the OES on forms provided by the OES.

Funds from this grant will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can show good cause for missing the reporting deadline.

Grant funds, including local match, may be expended and/or obligated during the grant period. All

legal obligations must be liquidated no later than 60 days after the end of the grant period. The grant recipient agrees to supply a final grant financial report and return all received and unexpended grant funds (exclusive of local match) to the OES within 60 days after the end of the grant liquidation period.

By accepting this grant, the recipient assures that funds made available through it will not be used to

replace state or local funds that would, in the absence of this grant, be made available for the same purposes.

Subrecipient may follow their own established travel rates if they have an established travel policy. If

a subgrantee does not have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual reasonable expenses. The state allows $0.58 per mile for mileage. Transportation costs for air and rail must be at coach rates.

Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not,

the subgrantee must report to the OES, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from the OES for a new implementation date or the OES may cancel and terminate the project and redistribute the funds.

STATEMENT OF GRANT AWARD SPECIAL CONDITIONS

Supreme Court of Virginia Office of the Executive Secretary Judicial Services Department 100 North Ninth Street Richmond, Virginia 23219

For the Supreme Court of Virginia Drug Treatment Court Grant to Local

Subre

nt: Russell County

Title: Russell County Adult Drug Court Dat

August 3, 2021

The following conditions are attached to and made a part of this grant award

By signing the Statement of Grant Award/Acceptance, the grant recipient agre

‘© to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions;

‘© and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant application

‘The subrecipient agrees to submit such reports as requested by the OES on forms provided by the OES. Funds from this grant will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can show good cause for missing the reporting deadline.

Grant funds, including local match, may be expended and/or obligated during the grant period, All legal obligations must be liquidated no later than 60 days after the end of the grant period. ‘The grant recipient agrees to supply a final grant financial report and return all received and unexpended grant funds (exclusive of local match) to the OES within 60 days after the end of the grant liquidation period

4, By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes.

Subrecipient may follow their own established travel rates if they have an established travel policy. If 1 subgrantee does not have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual reasonable expenses. The state allows $0.58 per mile for mileage. Transportation costs for air and rail must be at coach rates.
Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the subgrantee must report to the OES, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from the OES for a new implementation date or the OES may cancel and terminate the project and redistribute the funds.
No amendment to the approved budget may be made without the prior written approval of OES.
No more than two (2) budget amendments will be permitted during the grant period. Budget amendments must be requested using the enclosed budget amendment request form accompanied with a narrative. No budget amendments will be allowed after Friday April 15,

The subrecipient agrees to forward a copy to the OES of the scheduled audit of this grant award.
All purchases for goods and services must comply with the Virginia Public Procurement Act.

Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the OES and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the OES. Permission to make sole source procurements must be obtained from the OES in advance.

Acceptance of this grant award by the local government applicant constitutes its agreement that it

assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accord with the local government’s established employment and personnel policies; and assuring that all terms, conditions and assurances—those submitted with the grant application, and those issued with this award—are complied with.

Any delegation of responsibility for carrying out grant-funded activities to an office or department not

a part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award.

PROJECT INCOME: Any funds generated as a direct result of the OES grant funded projects are

deemed project income. Project income must be reported on forms provided by the OES. The following are examples of project income: Service fees; Client fees; Drug test fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash, personal or real property included).

Prior to the OES disbursing funds, the Subgrantee must comply with the following special

conditions:

Law enforcement officers can be hired at their regular rate, not off-duty rate for active law enforcement. Consider contracting with a part-time retired law enforcement officer for this position or other who will perform these duties as regular rate. The approved surveillance officer rate is $15.75.

Please provide additional information regarding the process group facilitator position.

13,

No amendment to the approved budget may be made without the prior written approval of OES. No more than two (2) budget amendments will be permitted during the grant period. Budget amendments must be requested using the enclosed budget amendment request form accompanied with a narrative, No budget amendments will be allowed after Friday April 15, 2022,

‘The subrecipient agrees to forward a copy to the OES of the scheduled audit of this grant award.

All purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the OES and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the OES. Permission to make sole source procurements must be obtained from the OES in advance.

Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accord with the local ‘government’s established employment and personnel policies; and assuring that all terms, conditions ‘and assurances—those submitted with the grant application, and those issued with this award—are complied with.

Any delegation of responsibility for carrying out grant-funded activities to an office or department not 4 part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and. assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award.

PROJECT INCOME: Any funds generated as a direct result of the OES grant funded projects are deemed project income. Project income must be reported on forms provided by the OES. The following are examples of project income: Service fees; Client fees; Drug test fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash, personal or real property included),

Prior to the OES disbursing funds, the Subgrantee must comply with the following special conditions:

Please provide additional information regarding the process group facilitator position.

PUBLIC NOTICE

REQUEST FOR QUALIFICATIONS (RFQ)

Professional Consulting Services

The County of Russell is currently seeking professional services from qualified and experienced firms/consultants to provide environmental, engineering, and planning services to support the County’s Three Rivers Destination Center Brownfields Assessment Project. To be considered for selection, consultants should have documented experience in providing brownfields-related consulting services associated with projects funded by EPA, DEQ, and other grants.

Firms meeting the requirements of this RFQ are invited to submit their proposal. Request for Qualifications (RFQ) are available on the County’s Website Bid Postings • Russell County, VA • CivicEngage (russellcountyva.us) or email [email protected] to request the RFQ.

Proposals are due no later than 3:00 p.m., Friday, September 10, 2021. Any proposals received after this deadline will be returned to the offeror unopened. The County reserves the right to reject any and all proposals.

Scope of Service:

• Site Characterization and Assessment Activities: Conduct Phase II Environmental Site Assessment (ESA) for the Three Rivers Destination Center Project. All documents shall be required to be prepared in accordance with the applicable federal, state, and industry standards.

• Redevelopment Planning and Conceptual Drawings: Complete site-specific cleanup and redevelopment planning documents, including site remediation work plans and conceptual redevelopment site plans.

• Other Brownfield-Related Duties: Conducting and completing other duties that may be required for a successful program but that have not been anticipated in this document.

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

                                                             BY ORDER OF THE 
                                                            RUSSELL COUNTY 

                                                                                      BOARD OF SUPERVISORS

https://www.russellcountyva.us/Bids.aspx https://www.russellcountyva.us/Bids.aspx mailto:[email protected] PUBLIC NOTICE

REQUEST FOR QUALIFICATIONS (RFQ)

Professional Consulting Services

Firms meeting the requirements of this RFQ are invited to submit their proposal. Request for Qualifications (RFQ) are available on the County’s Website Bid Postings + Russell County, VA + CivicEngage (russellcountyva.us) or email [email protected] to request the RFQ.

Scope of Service:

Site Characterization and Assessment Activities: Conduct Phase Il Environmental Site Assessment (ESA) for the Three Rivers Destination Center Project. All documents shall be required to be prepared in accordance with the applicable federal, state, and industry standards.

Redevelopment Planning and Conceptual Drawings: Complete site-specific cleanup and redevelopment planning documents, including site remediation work plans and conceptual redevelopment site plans.

Other Brownfield-Related Duties: Conducting and completing other duties that may be required for a successful program but that have not been anticipated in this document,

Disadvantaged Business Enterprises (small or minority and/or women owned firms) are encouraged to submit proposals. MBE/WBE firms are encouraged to submit proposals.

The County is an equal opportunity/affirmative action employer and will not discriminate based on race, creed, color, national origin, age, or handicap.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

COUNTY OF RUSSELL, VIRGINIA

Request for Qualifications (RFQ) Professional Consulting Services

Three Rivers Destination Center

Brownfields Assessment Grant Project

Issue Date: August 30, 2021 Due Date: September 10, 2021

COUNTY OF RUSSELL 137 HIGHLAND DRIVE LEBANON, VA 24266

276-889-8011

COUNTY OF RUSSELL, VIRGINIA

Request for Qualifications (RFQ) Professional Consulting Services

Three Rivers Destination Center Brownfields Assessment Grant Project

Issue Date: August 30, 2021 Due Date: September 10, 2021

COUNTY OF RUSSELL 137 HIGHLAND DRIVE LEBANON, VA 24266 276-889-8011

Statement of Qualifications

Professional Consulting Services Three River Destination Center

Brownfields Assessment Grant Project County of Russell, VA

Introduction:

The County of Russell is currently seeking professional services from qualified and experienced firms/consultants to provide environmental, engineering, and planning services to support the County’s Three Rivers Destination Center Brownfields Assessment Project. In order to be considered for selection, consultants should have documented experience in providing brownfields-related consulting services associated with projects funded by EPA, DEQ, and other grants.

Specifically, the County has received funding for a Virginia Brownfields Assessment Fund (VBAF) project to perform environmental assessments on a specific project in the County.

Scope of Service:

Activities of the consultant shall include, but not necessarily be limited to, the following:

Environmental Assessment Project:

• Redevelopment Planning and Conceptual Drawings: Complete site-specific cleanup and redevelopment planning documents, including site remediation work plans and conceptual redevelopment site plans.

• Other Brownfield-Related Duties: Conducting and completing other duties that may be required for a successful program but that have not been anticipated in this document.

Response Format:

Submit one (1) original and one (1) electronic copy of the Statement of Qualifications (SOQ). The submittal shall be no longer than 12 pages (including organizational chart) and shall include the information outlined below. To ensure fair and equitable evaluation, proposals should be organized into the following separate sections:

• Statement of Interest The County intends to select one qualified consultant to perform the work.

Statement of Qualifications Professional Consulting Services Three River Destination Center Brownfields Assessment Grant Project County of Russell, VA

Introducti

The County of Russell is currently seeking professional services from qualified and experienced firms/consultants to provide environmental, engineering, and planning services to support the County’s Three Rivers Destination Center Brownfields Assessment Project. In order to be considered for selection, consultants should have documented experience in_ providing brownfields-related consulting services associated with projects funded by EPA, DEQ, and other grants.

Specifically, the County has received funding for a Virginia Brownfields Assessment Fund (VBAF) project to perform environmental assessments on a specific project in the County.

Scope of Servi Activities of the consultant shall include, but not necessarily be limited to, the following:

Environmental Assessment Project:

© Site Characterization and Assessment Activities: Conduct Phase I] Environmental Site Assessment (ESA) for the Three Rivers Destination Center Project. All documents shall be required to be prepared in accordance with the applicable federal, state, and industry standards.

Response Format

• Experience and Capacity
The SOQ shall include a description of the firm’s experience and capacity in providing the services as described herein;

o Brownfields grant application writing and grant administration;

o Brownfields project experience (EPA, DEQ, and private Brownfields experience);

o Description of the firm’s organizational structure and the names and experience of key individuals that would be assigned to this project, including professional registrations, site investigations, and experience working with the EPA and VDEQ; and,

o Experience in site reuse planning/assessments and successful projects.

• Proposed Technical Approach and Understanding of Scope of Work
The SOQ shall include a description of the approach the firm will take to complete the scope of work described herein. Include a description of the specific tasks that will be provided by your firm and the timing of how your firm proposes to undertake the work.
Also, please address the role and responsibilities of County staff in this project, and whether there would be any out-of-pocket expenses for the County.

• References
The SOQ shall include at least three (3) references for similar services/projects that have been provided by your firm and the dates of service. Please include the reference name, company, email address and phone number. Also include a description of the services and key personnel that were involved in the project.

• Conflict of Interest Please disclose any potential conflicts of interest.

Selection Criteria

Responses will be evaluated on the following criteria:
o Experience and ability to complete the work - 35 points o Demonstrated brownfields experience including successful grant writing and

administration - 20 points o Technical approach and understanding of the scope of work - 20 points o Quality of performance on Brownfields projects - 15 points
o Billing rates – 10 points

All SOQ’s must be received by 3:00 pm on September 10, 2021. Responses must be sealed and clearly marked on the outside mailing envelope – “Three Rivers Destination Center Brownfields Assessment Project”. Please mail or deliver to: County Administrator Office, 137 Highland Drive, P.O. Box 1208, Lebanon, VA. 24266

Prior to award, an oral presentation to the County may be requested. The request for an oral presentation shall in no way constitute acceptance or imply that an agreement is pending. The County reserves the right to award this opportunity based on the initial SOQ response without oral presentations.

Experience and Capacity The SOQ shall include a description of the firm’s experience and capacity in providing

the services as described herein;

© Description of the firm’s organizational structure and the names and experience of key individuals that would be assigned to this project, including professional registrations, site investigations, and experience working with the EPA and DEQ; and,

Proposed Technical Approach and Understanding of Scope of Work The SOQ shall include a description of the approach the firm will take to complete the scope of work described herein. Include a description of the specific tasks that will be provided by your firm and the timing of how your firm proposes to undertake the work. Also, please address the role and responsibilities of County staff in this project, and whether there would be any out-of-pocket expenses for the County.

References The SOQ shall include at least three (3) references for similar services/projects that have been provided by your firm and the dates of service. Please include the reference name, company, email address and phone number. Also include a description of the services and key personnel that were involved in the project.

Conflict Please disclose any potential conflicts of interest.

Selection Criteria

Responses will be evaluated on the following criteria: © Experience and ability to complete the work - 35 points © Demonstrated brownfields experience including successful grant writing and administration - 20 points © Technical approach and understanding of the scope of work - 20 points © Quality of performance on Brownfields projects - 15 points © Billing rates — 10 points

All SOQ’s must be received by 3:00 pm on September 10, 2021. Responses must be sealed and clearly marked on the outside mailing envelope — “Three Rivers Destination Center Brownfields Assessment Project”. Please mail or deliver to: County Administrator Office, 137 Highland Drive, P.O. Box 1208, Lebanon, VA. 24266

Award of Contract
In accord with the Code of Virginia §2.2-4302.2, the County shall engage in individual discussions with two or more firms deemed fully qualified, responsible, and suitable, based on the initial responses and with emphasis on professional competence to provide the required services. At the conclusion of these discussions, based on the evaluation factors published in the request for qualifications, the County shall select in the order of preference two or more firms whose professional qualifications and proposed services are deemed most meritorious.

Negotiations shall then be conducted, beginning with the offerors ranked first. If a contract or contracts satisfactory and advantageous to the County can be negotiated, the awards shall be made to that firm or firms. Otherwise, negotiations with the firm or firms ranked first shall be formally terminated and negotiations conducted with the offerors ranked second, and so on until such a contract can be negotiated.

Should the County determine in writing and in its sole discretion that only one or two firms are fully qualified, or that one or two firms are clearly more highly qualified than the others under consideration, a contract or contracts may be negotiated and awarded to that firm. Firms not selected shall be notified in writing.

The County may cancel this Request for Qualifications or reject all submissions at any time prior to an award.

Contact Information:

Questions should be submitted in writing to the Lonzo Lester, County Administrator, by email to [email protected].

mailto:[email protected] Award of Contract In accord with the Code of Virginia §2.2-4302.2, the County shall engage in individual discussions with two or more firms deemed fully qualified, responsible, and suitable, based on the initial responses and with emphasis on professional competence to provide the required services. At the conclusion of these discussions, based on the evaluation factors published in the request for qualifications, the County shall select in the order of preference two or more firms whose professional qualifications and proposed services are deemed most meritorious.

‘Negotiations shall then be conducted, beginning with the offerors ranked first. If a contract or contracts satisfactory and advantageous to the County can be negotiated, the awards shall be made to that firm or firms, Otherwise, negotiations with the firm or firms ranked first shall be formally terminated and negotiations conducted with the offerors ranked second, and so on until such a contract can be negotiated.

The County may cancel this Request for Qualifications or reject all submissions at any time prior to an award.

Contact Information:

Questions should be submitted in writing to the Lonzo Lester, County Administrator, by email to

lonzo.lester@russellcountyvs

GENERAL TERMS AND CONDITIONS

Proposals shall be submitted at the place and time specified in the RFQ advertisement. Submit the proposal in a sealed envelope. Identify the envelope with project name “Three Rivers Destination Center Brownfields Assessment Project” and the name and address of Offeror. No responsibility will be attached to any Officer or Agent for the premature opening of a proposal not properly addressed and identified.
It is the responsibility of the Offeror to assure that the proposal is delivered to the place designated for receipt of proposals prior to the closing time set for receipt of proposal. No proposal received after the time designated shall be considered. The Officer or Agent, whose duty it is to accept the proposals, will decide when the specified time has arrived.
If any respective Offeror has questions about the specifications or other solicitation documents, the prospective Offeror should contact the department which is named on the face of the solicitation no later than five (5) working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the County.
Offerors are advised that oral explanations or instructions given by County Personnel during the Request for Proposals process, or at any time prior to the award shall be nonbinding.
Persons intending to submit a proposal are specifically cautioned that the Offeror is barred from pleading misunderstanding or deception because of estimates of quantities, character, location or other conditions surrounding the same.
Modifications, additions or changes to the Terms and Conditions of this Request by the Offeror may be cause for rejection.
Any proposal in response to this solicitation shall be valid for 90 days. At the end of the 90 days the proposal may be withdrawn at the written request of the Offeror. If the proposal is not withdrawn at that time, it remains in effect until an award is made or the solicitation is cancelled.
Payment for completed approved service will be made within thirty (30) days upon receipt of the invoice. The County of Russell has the right to verify information contained on any invoice and extend the time of payment until information is received to correct any errors found therein.
Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Offerors to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired.
Failure to furnish adequate data for evaluation purposes may result in declaring a proposal nonresponsive. Unless the Offeror clearly indicates the product offered is an equal product, such proposal will be considered to offer the brand name product referenced in the solicitation.
In the case of default by the successful Offeror or failure to deliver goods ordered by the time specified, the County, after due written notice, may procure them from other sources and hold Offeror responsible for any resulting additional purchase and administrative costs.

GENERAL TERMS AND CONDITIONS

Proposals shall be submitted at the place and time specified in the RFQ advertisement. Submit the proposal in a sealed envelope. Identify the envelope with project name “Three Rivers Destination Center Brownfields Assessment Project” and the name and address of Offeror. No responsibility will be attached to any Officer or Agent for the premature opening of a proposal not properly addressed and identified.
It is the responsibility of the Offeror to assure that the proposal is delivered to the place designated for receipt of proposals prior to the closing time set for receipt of proposal. No proposal received after the time designated shall be considered. The Officer or Agent, whose duty it is to accept the proposals, will decide when the specified time has arrived.
If any respective Offeror has questions about the specifications or other solicitation documents, the prospective Offeror should contact the department which is named on the face of the solicitation no later than five (5) working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the County.

4, Offerors are advised that oral explanations or instructions given by County Personnel during the Request for Proposals process, or at any time prior to the award shall be nonbinding.

Persons intending to submit a proposal are specifically cautioned that the Offeror is barred from pleading misunderstanding or deception because of estimates of quantities, character, location or other conditions surrounding the same.
Modifications, additions or changes to the Terms and Conditions of this Request by the Offeror may be cause for rejection.
Any proposal in response to this solicitation shall be valid for 90 days. At the end of the 90 days the proposal may be withdrawn at the written request of the Offeror. If the proposal is not withdrawn at that time, it remains in effect until an award is made or the solicitation is cancelled.
Payment for completed approved service will be made within thirty (30) days upon receipt of the invoice. The County of Russell has the right to verify information contained on any invoice and extend the time of payment until information is received to correct any errors found therein.
Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Offerors to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired.
Failure to furnish adequate data for evaluation purposes may result in declaring a proposal nonresponsive. Unless the Offeror clearly indicates the product offered is an equal product, such proposal will be considered to offer the brand name product referenced in the solicitation.
In the case of default by the successful Offeror or failure to deliver goods ordered by the time specified, the County, after due written notice, may procure them from other sources and hold Offeror responsible for any resulting additional purchase and administrative c

By submitting their proposals, Offerors certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.
By submitting their proposal, Offerors certify to the County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, The Americans with Disabilities Act and §2.2-4311 of the Virginia Public Procurement Act.
By submitting their bid, the bidder certifies that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.
During the performance of this contract, the contractor agrees as follows: (This section shall apply to all contracts over $10,000)

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, or disabilities, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of these requirements.

The contractor shall include the above provisions in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
By submitting their proposal, the Offeror certifies that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.
During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; {iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free
By submitting their proposals, Offerors certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.
By submitting their proposal, Offerors certify to the County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, The Americans with Disabilities Act and §2.2-4311 of the Virginia Public Procurement Act.

14, By submitting their bid, the bidder certifies that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

During the performance of this contract, the contractor agrees as follows: (This section shall apply to all contracts over $10,000)

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of these requirements.

16, The contractor shall include the above provisions in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

By submitting their proposal, the Offeror certifies that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

18, During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; {iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free

workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

By submitting their proposals, Offerors certify that they are not currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods covered by the solicitation, nor are they an agent of any person or entity that is currently debarred.
The County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the services and the Offeror shall furnish to the County all such information and data for this purpose as may be requested. The County reserves the right to inspect Offeror’s physical facilities prior to award to satisfy questions regarding the Offeror’s capabilities. The County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, the Offeror fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.
Upon award of a contract, it shall not be assignable by the contractor in whole or in part without the written consent of the County.
Changes to the contract can be made in any of the following ways:

a. The parties may agree in writing to modify the scope of the contract. An increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

b. The County may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing of shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt. The contractor shall be compensated for any additional costs incurred as the result of such order and shall give the County a credit for any savings. Compensation shall be determined by one of the following methods:

By mutual agreement between the parties in writing; or
By agreeing upon a unit price or using a unit price set forth in the contract; or
By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed if provided by the contract. The same markup shall be used for determining a decrease in price as the result of savings realized. The contractor shall present the County with all vouchers and records of expenses incurred and savings realized.
The County reserves the right to reject any or all proposals, in whole or in part, to make separate awards, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the County to be in its best interest. Due consideration will be given to price, previous experience and the ability of the Offeror to render required services.

workplace: and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

By submitting their proposals, Offerors certify that they are not currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods covered by the solicitation, nor are they an agent of any person or entity that is currently debarred.
The County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the services and the Offeror shall furnish to the County all such information and data for this purpose as may be requested. The County reserves the right to inspect Offeror’s physical facilities prior to award to satisfy questions regarding the Offeror’s capabilities. The County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, the Offeror fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.
Upon award of a contract, it shall not be assignable by the contractor in whole or in part without the written consent of the County.
Changes to the contract can be made in any of the following ways: a. The parties may agree in writing to modify the scope of the contract. An increase or

decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

b. The County may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing of shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt. The contractor shall be compensated for any additional costs incurred as the result of such order and shalll give the County a credit for any savings. Compensation shall be determined by one of the following methods:

By mutual agreement between the parties in writing; or
By agreeing upon a unit price or using a unit price set forth in the contract; or
By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for ovethead and profit may be allowed if provided by the contract. The same markup shall be used for determining a decrease in price as the result of savings realized. The contractor shall present the County with all vouchers and records of expenses incurred and savings realized.
The County reserves the right to reject any or all proposals, in whole or in part, to make separate awards, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the County to be in its best interest. Due consideration will be given to price, previous experience and the ability of the Offeror to render required services.

The County shall not discriminate against any bidder, Offeror, or contractor in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith- based organizational status, any other basis prohibited by state law relating to discrimination in employment, or because the bidder or Offeror employs ex-offenders unless the County has made a written determination that employing ex-offenders on the specific contract is not in its best interest.
Cancellation of Contract -The County reserves the right to cancel any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the Offeror. Any contract cancellation notice shall not relieve the Offeror of the obligation to deliver and/or perform on all outstanding orders prior to the date of cancellation.
Availability of Funds -It is understood and agreed between the parties that the County shall be bound only to the extent of the funds available, or which may become available for the purpose of this agreement.
Insurance Requirements:

a) Indemnification - The Offeror agrees, to the fullest extent of the law, to indemnify and hold the County harmless from and against all losses, damages, injuries, claims and demands whatsoever, regardless of the case thereof, and expenses in connection therewith, including reasonable counsel fees arising out of or incidental to the performance of the Offeror’s duties and responsibilities under any agreement that results from this request for proposals. This covenant of indemnity shall continue notwithstanding any revocation or termination of any agreement that results from this request for proposals. The Offeror shall be given prompt notice of any claims, demands or causes of action, and reasonable opportunity to defend the same.

b) Insurance - The Offeror shall secure and keep in force, at its sole cost and expense, the following insurance policies which shall be in form and content satisfactory to the County and shall be issued by insurance companies qualified to do business in the Commonwealth of Virginia.

Property Damage and Liability Insurance - Policy of property damage and public liability insurance which shall protect the County and such other persons as the County shall designate against any liability imposed by law upon the County, the Offeror, or both. Coverage shall include damages for loss of or damages to property, or for bodily injuries, including death suffered or claimed by reason or in consequence of any act or omission of any act by an employee or agent of the Offeror. Such insurance shall be on a comprehensive General Liability form with limits of $1,000,000 each occurrence, $1,000,000 aggregate and bodily injury liability to include: premises operations products, complete operations, contractual and broad form property damage.

Worker’s Compensation and Other Insurance - The Offeror shall carry such Worker’s Compensation Insurance and other insurance on its employees and agent performing services under this contract, as is required by the Code of Virginia.

c) Upon award, the Offeror shall provide the County with a certificate of insurance. Policy coverage shall be maintained during the entire term of the contract.

The County shall not discriminate against any bidder, Offeror, or contractor in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith- based organizational status, any other basis prohibited by state law relating to discrimination in employment, or because the bidder or Offeror employs ex-offenders unless the County has made a written determination that employing ex-offenders on the specific contract is not in its best interest.
Cancellation of Contract ~The County reserves the right to cancel any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the Offeror. Any contract cancellation notice shall not relieve the Offeror of the obligation to deliver and/or perform on all outstanding orders prior to the date of cancellation.
Availability of Funds -It is understood and agreed between the parties that the County shall be bound only to the extent of the funds available, or which may become available for the purpose of this agreement.
Insurance Requirements:

c) Upon award, the Offeror shall provide the County with a certificate of insurance. Policy coverage shall be maintained during the entire term of the contract.

July 30, 2021

Lonzo Lester Russell County County Administrator 137 Highland Drive Lebanon,Virginia 24266

RE: Russell County Victim/ Witness Assistance Program

Dear Lonzo Lester:

Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 22-O1108VW19 and was approved for a total award of $70,000, funded through Award Numbers 2019-V2-GX-0054 and 2020-V2-GX-0048. The project period is 7/1/2021 through 6/30/2022.

Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard

copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are now referred to as Conditions and Requirements and will be posted online at https://www.dcjs.virginia.gov/grants/grant-requirements within the next two weeks.

In addition to the general Special Conditions, there may be grant specific Special Conditions

related to your Grant Award called Encumbrances. If there are any, you are required to adhere to these conditions via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov/. If you have not previously done so, you must register in order to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources.

We will be happy to assist you in any way we can to assure your project’s success. To indicate

your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to [email protected]. If you have questions, contact your DCJS Grant Monitor Patricia Foster at 804-371-8634 or via email at [email protected].

Sincerely,

  Shannon Dion

https://www.dcjs.virginia.gov/grants/grant-requirements https://ogms.dcjs.virginia.gov/ https://www.dcjs.virginia.gov/grants/ogms-training-resources COMMONWEALTH of VIRGINIA

Department of Criminal Justice Services

Shannon Dion Washington Building

Director 1100 Bank Street

Richmond, Virginia 23219 Megan Peterson (804) 786.4000 (Chief Deputy Director worw.dejs.wirginia gov

July 30, 2021

Lonzo Lester Russell County County Administrator 137 Highland Drive

Lebanon, Virginia 24266

RE: Russell County Vietim/ Witness Assistance Program Dear Lonzo Lester:

Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due Dates, are now referred to as Conditions and Requirements and will be posted online at https://www.dejs.virginia.gov/grants/grant-requirements within the next two weeks.

In addition to the general Special Conditions, there may be grant specific Special Conditions related to your Grant Award called Encumbrances. If there are any, you are required to adhere to these conditions via the On-line Grants Management System (OGMS) at https://oams.dejs.virginia.gow/. If you have not previously done so, you must register in order to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here https://www.dejs. virginia. gov/ grants/ogms-training-resources along with other resources.

We will be happy to assist you in any way we can to assure your project’s success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it clectronically within the next 60 days to [email protected]. If you have questions, contact your DCJS Grant Monitor Patricia Foster at 804-371-8634 or via email at Patricia. Foster @dejs.virginia.gov.

Sincerely,

Shacwm Dio

Shannon Dion

STATEMENT OF GRANT AWARD (SOGA)

Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219

Project Director Project Administrator Finance Officer

Casie Hess Victim Witness Director 53 E. Main Street Lebanon, Virginia 24266 276-889-8225 [email protected]

Lonzo Lester Russell County County Administrator 137 Highland Drive Lebanon, Virginia 24266 276-889-8000 [email protected]

Alicia McGlothlin Russell County Treasurer 137 Highland Drive Lebanon, Virginia 24266 276-889-8028 [email protected]

*Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award.

Signature: ______________________________

    Authorized Official (Project Administrator)

Title: ______________________________

Date: ______________________________

Russell County Victim/ Witness Assistance Program

Subgrantee: Russell
DUNS Number: 40157851 DCJS Grant Number: 22-O1108VW19 Grant Start Date: 7/1/2021 Grant End Date: 6/30/2022

Indirect Cost Rate: % *If applicable

Federal Funds: $49,000
State General Funds:
State Special Funds: $21,000

Total Budget: $70,000

Federal Grant Number: 2019-V2-GX-0054 and 2020-V2-GX-0048 Federal Awardee: OVC Federal Catalog Number: 16.575 Project Description: To provide direct services for crime victims. Federal Start Date: 10/1/2018

STATEMENT OF GRANT AWARD (SOGA)

Virginia Department of Criminal Justice Services 1100 Bank Street, 12" Floor Richmond, Virginia 23219

Russell County Victim/ Witness Assistance Program

Subgrantee: Russell

DUNS Number: 40157851 DCIS Grant Number: 22-01108VW19

Grant Start Date: 7/1/2021 Grant End Date: 6/30/2022

Indirect Cost Rate: __% __*I applicable

Federal Grant Number: 2019-V2-GX-0054 and 2020-V2-GX-0048

Federal Awardee: ove

Federal Catalog Number: 16.575

Project Description: To provide direct services for crime victims.

Federal Start Date: 10/1/2018

Federal Funds: $49,000

State General Funds:

State Special Funds: $21,000

Total Budget: $70,000

Project Director Project Administrator Finance Officer

Casie Hess Lonzo Lester Alicia MeGlothlin

Victim Witness Director Russell County County Administrator | Russell County Treasurer 53 E. Main Street 137 Highland Drive 137 Highland Drive Lebanon, Virginia 24266 Lebanon, Virginia 24266 Lebanon, Virginia 24266 276-889-8225 276-889-8000 276-889-8028 ‘[email protected] [email protected] [email protected]

Signature: Authorized Official (Project Administrator)

Title:

Date:

AUCTION COMPANY, ING

WyyMwooD

THE EQUIPMENT AUCTIONEERS Corporate Office: 3475 Ashley Road, Montgomery, AL 36108 South Carolina Office: 115 Belvedere Circle, West Columbia, SC 29172 Phone: 334.264.3265; Fax 334.269.6990

July 14, 2021

Russell County Virgi P.O, Box 1208 Lebanon, VA 24266

Phone : 276-415-9102

E mail: brian [email protected]

Board of Supervisors

Re: Proposed Auction

‘We want to thank you for allowing J.M. Wood Auction Company, Inc. the opportunity of submitting a proposal on the auction of your surplus equipment. Since 1973, J.M. Wood Auction Co. Inc. has conducted thousands of public auctions and sold billions of dollars of heavy machinery and trucks to buyers across the world. We believe our marketing methods along with our extensive global reach to. buyers are necessary for you to achieve the true global market value of your assets,

Auction Location and Date: The proposed auction will be September 21 - 23, 2021 at our one-hundred-acre permanent auction facility in Montgomery, Alabama.

Traditional Auction Marketing: J.M. Wood Auction will promote and feature your equipment in our full color auction magazine. A personalized mailing list will be selected from ‘our database of over 100,000 domestic and international buyers. We will select potential buyers to market to by targeting recent buying patterns, trending industries, and regional activity. Your auction will be promoted in numerous industry specific trade magazines as well as in over (300) newspapers reaching a broad range of potential buyers.

Online Auction Marketing: Our team will go to work immediately posting your inventory with multiple photos and inspections on JMWood.com. Our website is an essential tool in reaching thousands of buyers who visit our site dally. Your inventory will also be posted ‘on numerous worldwide industry related sites in front of millions of buyers searching for ‘equipment for their operations in countries across the globe. Your equipment will also be featured in J.M. Wood Auction’s award-winning social media marketing campaign consisting of outlets such as Face book, Twitter, YouTube and more. Both Facebook and Constant Contact have recognized J.M. Wood Auction as one of their annual top performing marketing companies.

Auction Delivery, Pre-Auction Services and Set Up: We encourage you to schedule delivery of your equipment to the auction facility as soon as possible. This allows adequate time for pre-auction services such as detailed inspection reports, photography, video, clean-up, and repairs. J.M. Wood Auction will provide the seller with a detailed report on any

repairs and clean-up deemed necessary to make the equipment bring the maximum dollar. No repairs will be made without prior consent from seller. J.M Wood Auction will coordinate an on- site detailed clean-up service on the equipment listed on the sellers (Exhibit “A”), LM. Wood Auction will have representatives aggressively marketing your equipment and answering ‘questions from prospective buyers prior to the auction.

Auction Day: with over 40 years in the auction business, it is in our blood. We live for auction day, and it is exciting! When you arrive at one of our world class drive through auction facilities you will find a team of professionals that know and love their job. A detailed auction catalog with lot numbers will be presented to all the pre-approved buyers on hand. The equipment will be paraded past the auction theatre full of attendees and broadcast live on the internet as well. We will furnish all personnel to conduct the auction, collect proceeds, and assist in load-out.

Online Auction Bidding: JmWoodlive.com is our exclusive proprietary online bidding service, @ its inception, we have registered tens of thousands of pre-approved national and international buyers. Multiple photos of the exterior, interior and components of every item will be posted for online buyers. In addition, we provide detailed inspection services on any equipment the prospective buyer may need.
Buyer Services: Prior to the auction, J.M. Wood Auction provides the buyer with detailed inspection services, financing options and logistical estimates. After the auction, we will coordinate logistics as well as dismantle and containerize equipment headed to the port.

% Post Auction and Payment Terms: J.M. Wood Auction will furnish a computerized statement of each item sold. We will issue seller a check for full settlement within 10 banking days after the date of auction. Any service fees incurred such as clean-up, repairs, and transportation will be deducted from seller’s final net proceeds,

Liens and Encumbrances: Auctioneer acts as Sellers’s agent. Seller guarantees that he/she is the sole owner of items being sold and states that items are free of all mortgage’ liens and encumbrances. Seller agrees to disclose all specific liens, blanket liens, mortgages, taxes, encumbrances or claims of any sort and states he Is not connected to claim by Bankrupt Court or IRS. In the event, such claim should exist Seller agrees to pay all legal expense incurred by Auctioneer to protect and defend clear title. Seller hereby authorizes J.M, Wood Auction Co., Inc (hereby known as Auctioneer) at the absolute discretion of Auctioneer to carry out title searches in respect of the equipment at the expense of Seller, but in no case, shall Auctioneer have a duty to conduct, nor be responsible for the results of any such title search.

Proposal Options:

(Financial Guarantee) _J.M. Wood Auction gives a NET financial guarantee of $218,500.00 for the 2020 Mack GR64F T/A Roll Off Truck as per the specifications and conditions listed on the attached (Exhibit “A”). A commission rate of 7% Absolute will be charged to gross sales.

‘This Equipment needs to be on our yard no later than September 13, 2021.

We would like to thank you for allowing J.M. Wood Auction Company, Inc. to present this proposal to. you and we look forward to conducting your auction.

“We Turn Equipment into Cash”

‘VA Board of Supervisors Date Y- ZA - Lees Curt Bréwn, Territory Mangger Date

J.M. Wood Auction Co., Inc.

iray, Vice President

. Date . Wood Auction Co., Inc.

THIS DOCUMENT IS CONFIDENTAL; IT CONTAINS PROPRIETARY INFORMATION THAT IS INTENDED ONLY FOR USE BY ‘AUTHORIZED 1M. WOOD AUCTION CO, INC. REPRESENTATIVES AND AUCTIONEERS. THIS DOCUMENT MAY NOT BE COPIED OR ‘SHARED WITH ANY PARTY OTHER THAN JLM. WOOD AUCTION CO, INC. UNAUTHORIZED USE IS STRICTLY PROHIBITED.

WyyMwoon

AUCTION COMPANY, INC

[137 Highland Dr Lebanon, VA 24266 AUCTION COMPANY, ING

we MVvO0D

270-343-2112

brian [email protected] [September 24 - 23, 2020 Auction in Montgomery, AL Due Date: “July 14, 2021" [CATEGORY [YEAR [MAKE ODL 7 [DESCRIPTION {HRS/MILES [CONDITION REPAIRS REGUIRED T/A, 445 HP Mack MP8 engine, Mack mDrive trans, 44K rears, 18K front, PS, AC, 60,000 80,000 |6000 dean-up

AM2GR3GC4LM016846 | Galbreath Hoist, Pioneer Tarp

System, tool box, full fenders,

/315/80R22.5 front tires, 1122.5| rear tires, disc wheels

lRoll off Trucks | 2020 |Mack GRAF

Customer initial

JMW Initial

MONTHLY BANK BALANCES

July 31, 2021

Regular Account 5,085,395.26 Employee Insurance 4,288,828.02 Employee Claims Account 4,000.00 Non-Judicial Reals Estate Sales 3,145.64 Russell Co. Housing Fund. 4,424.36 School Textbook 54,740.92 Sheriff Domestic Violence 1,372.39 Petty Cash Treasurer 866.70 Sheriff Seized Assets 58,672.21 Sheriff Restitution 7,655.60 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 34,713.14 Sheriff Federal Forfeited Assets 7,526.21 Comm Attorney Fed Justice Forfeited Assets 124,516.82 ‘Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,918.73 Sheriff Calendar Fund 0.00 Sheriff Special Projuects 38,422.14 SSI Recipients 4,400.47 First Sentinel Bank 1,000.00 Bank of Honaker 930.00 New Peoples Bank 1,000.00 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 3,069,651.74 Certificate of Deposit Library Donations 24,788.80 Certificate Of Deposit Employee Insurance 2,000,000.00 Total Cash In Bank 14,845,077.55 Cash In Office 1,600.00 Petty Cash 100.00 TOTAL CASH 14,846,777.55

DATE July 31, 2021 ACCOUNT DEBIT CREDIT

Cash in Office 7,600.00

Cash in Bank 14,845,077.55

Petty Cash. 400.00

General Fund 3, 159,959.69 ‘Non-Judicial Real Estate Sales 3,145.64 Sheriff In State Trip 30,861.95 Sheriff Dare Fund 100.00 Sheriff Seized Assets 58,672.21 Sheriff Restitution, 7,655.60 Sheriff Forfeited Assets 33.70 Comm Attomey Forfeited Assets 31,713.14 Honaker Library Donations 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,526.21 Sheriff Domestic Violence 1,372.39 ‘Comm Attomey Abanoned Prop 500.00 Comm Attorney Fed Justice 124,516.82 Sheriff Fed Justice Forfeited 7,918.73 Sheriff Calendar Fund 0.00 Sheriff’s Special Projects 38,422.14 Social Services (343,834.80) ‘Swva Asap 16,729.91 Coal Road Improvement 487 452.83 CSA (461,773.37) School Fund 1,309,953.59 School Food 1,164,883.36 ‘School Textbook 54,740.92 Regional Adult Education 259,990.71 Petty Cash Treasurer 866.70 COVID 19 79,840.46 Litter Fund Trash Pickup (23,206.85) American Rescue Act 2,278,212.54 Current Credit (0.79) Current Debit 14.44 Title XX_ 11,321.05, SSI Recipients: 1,400.17. Damage Stamp Fund 2,823.98, Valley Heights 79,860.39 Dante Sewer 53,706.00 Employee Health Insurance 4,288,828.02 Employee Insurance COD 2,000,000.00 Employee Insurance Claims 7,000.00, Law Library 50,148.51 Special Welfare 48,125.37 Housing Fund #2 7,700.00 Russell Co Health & Fitness 132,865.92 ‘Cannery (175,509.71) WIB 10,051.75 Total 14,846,777.55. 14,846,777.55

Tuly 8, 2021 The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on July 8, 2021, at 5:30 P.M. at the Russell County Conference Center.

MEMBERS

PRESENT: Ernie McFaddin, Chairman Carlton Elliott, Secretary Roger Sword, Member John Stamper, Member Donnie Christian, Member Tony Dodi, Member

ABSENT: Scott Gilmer, Member Jarred Glass, Member Richard Lockridge, Vice Chairman

STAFF: Katherine Patton, Attorney The Chairman called the meeting to order at 5:32 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Tony Dodi, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the June 10, 2021 meeting.

‘The Vote was: Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D, Christian Absent: S, Gilmer, J. Glass, R. Lockridge

Nay: None

FINANCIAL REPORT

Upon motion made by Donnie Christian, second by John Stamper, and duly

approved by the Industrial Development Authority of Russell County, Virginia to approve the June 2021 financial reports and pay invoices presented.

The Vote was: Aye: C, Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass, R. Lockridge

Nay: None

PUBLIC/GUEST PRESENTATIONS No guest presentations.

ATTORNEY’S REPORT ‘The attorney is working with Johnathan Belcher at VCEDA to close on the ACME building.

CHAIRMAN’S REPORT The IDA has a request for a letter of support from People Inc. for a grant to Poly Cap for equipment purchases.

Upon motion made by Roger Sword, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to supply a letter of support to People Inc. for a grant to Poly Cap to purchase equipment,

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass, R. Lockridge

Nay: None

‘The chairman reported the inside demo on the Russell Place is in progress.

‘The chairman presented the proposal from Sky Solar to place solar panels on the buildings owned by the IDA.

The chairman reported on the revolving loan program:

Beartown Crossfit has paid off their loan.

Honaker Wholesale is paying on schedule.

NexGen Welding Service has bought a truck with their loan proceeds. J&I Trash Services is looking to take advantage of the loan program.

CLOSED SESSION

Upon motion made by Donnie Christian, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S, Gilmer, J. Glass, R. Lockridge Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Tony Dodi, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

‘The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S, Gilmer, J. Glass, R. Lockridge

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Ernie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Yes Richard Lockridge Absent

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Donnie Christian, second by Tony Dodi, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing the attorney to send a letter to the owner of the Acme building, requesting the items be remove from the premises within 60 days and giving the attorney the authority to negotiate the terms.

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S, Gilmer, J. Glass, R. Lockridge

Nay: None

Upon motion made by Roger Sword, second by John Stamper, and duly approved by ‘The Industrial Development Authority of Russell County, Virginia adopting a resolution to ask the Russell County Board of Supervisors to reserve $500,000.00 from the American Relief Plan Funds for industrial property acquisitions.

The Vote was: Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass, R. Lockridge

Nay: None

ADJOURNMENT Upon motion made by Donnie Christian, second by John Stamper, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:25 PM

The Vote was:

Aye: C. Elliott, R. Sword, J. Stamper, T. Dodi, D. Christian Absent: S. Gilmer, J. Glass, R. Lockridge

Nay: None

MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEETING

MINUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public Service Authority held at held at 137 Highland Drive Lebanon, VA 24266 on this 17th day of August 2021 at 6:00 PM.

The following members were present, constituting a quorum (4): Cuba Porter, Chairman;

David Edmonds, Jr, Treasurer;

Carter McGloth! Clifford Hess; Joe Huff; and Rhonda Lester, Secretary.

Also present:

Harvey Hart, RCPSA Director James Baker, T&L:

Rita Baker, T&L;

Katie Patton, Legal Counsel; and Oris Christian

All the above directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called.
Cuba Porter acted as Chairperson of the meeting meeting.

d Rhonda Lester as Secretary of the

Harvey Hart opened the mecting with the Pledge of Allegiance followed by a prayer led by David Edmonds, Jr.
Approve Agenda —

Motion to approve the agenda as read made by David Edmonds, Jr., seconded by Clifford Hess, and unanimously adopted.

Minutes of the last meeting dated July 20, 2021 were reviewed and, motion to approve as read made by Carter MeGlothlin, seconded by Clifford Hess and unanimously adopted
Public Comments:

Oris Christian addressed the Board inquiring about payment status to CL Dale Construction for work performed on flood damage in Dante and Swords Creek; Harvey Hart advised that FEMA would be releasing the finds to the County for payment soon,

9, Harvey Hart, RCPSA Director, presented to the meetin;

Outstanding Construction Receivables Report

Motion to adopt financial reports as presented made by Clifford Hess, seconded by Joe Hu! and unanimously adopted,

11, Rita Baker with Thompson & Litton presented to the meeting the following project updates from July 20, 2021 to date:

BELFAST PH II Installed 479 LF of %-ineh line and (2) Meters. A progress meeting was held on 08/06/21 All that is needed for completion of this project is paving. A request letter was sent to DHCD to utilize the remaining funds to install an additional mile of line and pick up one additional customer.

¢ ARTY LEE CAMPGROUND PROJECT. Placed gravel and decorative rock, installed electrical and water service and continued working on installation of sewer line across the ballfield. All that is needed for completion of this project is installation of sewer and road bore for sewer,

Old Business to Discuss:

a) Joe Huff inquired about the use of our Green Valley wells, He suggested that if we are not going to use them, then we need to do away with them. Harvey Hart advised that the reason we stopped using the wells is one of them pulled mud into the system at one point. He advised that he was going to test putting the wells back into use this fall

New Business to Discuss

a) Motion to approve purchase of fire hydrant repair materials made by Carter MeGlothlin, seconded by Clifford Hess, and unanimously adopted

b) Cuba Porter appointed himself, David Edmond rve on a Budget Committee,

, Harvey Hart, and Rhonda Lester to

14, Matters presented by the Board:

Cuba Porter advised the Board that he and the County Administrator would work with the Town of Lebanon to try to renegotiate a water purchase agreement with lower rat

Motion to go into executive session pursuant to VA code 2.2-3711 (A) (7) Consultation with legal counsel regarding Crossroads Engineering made by Joe Huff, seconded by David Edmonds, Jr., and unanimously adopted.

16,

Motion made by Carter McGlothlin seconded by Joe Huff, and duly approved by the Board of Directors to return to regular session.

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Directors upon the Roll Call certifies that to the best of their knowledge (1) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Directors.

Any member of the Board of Directors who believes that there was a departure from the requi of clauses (I) and (ji) above shall so state prior to the vote, indi the substance of the departure that, in his or her judgment, has taken place.

A roll call vote was taken, Carter MeGlothlin: Yes Clifford Hess: Yes

Cuba Porter: Yes

Chris Dye: Absent

Joe Hutt: Yes

Donnie Christian: Absent David Edmonds, Jr.: Yes

Yes: 5 No: 0 Absent: 2

By a majority vote, motion to return to regular session was approved.

There being no further business to come before the meeting, a motion to adjourn at 7:23 PM was made by Carter McGlothlin seconded by David Edmonds, Jr., and adopted.

‘The next meeting is scheduled for September 21, 2021 at 6:00 PM.

Dated in the Commonwealth of Virginia on

the 17h day of August 2021

(Signature)

Secretary Name: Rhonda Lester

RUSSELL COUNTY CONFERENCE CENTER

August 1, 2021

The following isa lst of the Russell County Conference Genter events for the month of August.

Date Event Event Type Space 08/01/21 16” Birthday Party Individual Full Tina Trent Event $125

08/03/21 Drug Court Legal Aid Individual Full

Missy Carter Event $0

08/07/24 Household Shower Individual Full Crystal Moore Event $125

0812/21 Growing Friends and Flowers Bingo Community Full Yvonne Dye Event $136

os/14i24 Baby Shower Individual Full Haley Mays Event $125

08/16/21 Mountain Movers Meeting Community Full

Kevin Blankenship Event $0

08/18/24 IDA Board Meeting ‘Community Full Emie McFadden Event $0 o8/19/21 ‘Work Force Development Board Meeting Individual Full Pam Ratliff Event $190 82024 Birthday Party Individual Full Janet Music Event $125 os21i24 Russell County Farm Bureau Meeting Community Quarter Bruce Wamer Event $135 08/22/21 80" Birthday Party Individual Full Kelsey King Event $205 08/26/21 Metallurgical Coal Producers Association Seminar Individual Full Barbara Altizer Event $460 os/eei2t Richlands High School 1971 Class Reunion Full Patricia Altizer Event $150

(Total: $2,150.00)

$375.00

al Total = $

1,775.00

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON AUGUST 10TH 2021

MEMBERS & GUEST PRESENT EUGENE FERGUSON LINDACROSS MIKE O’QUINN GARY DOTSON TIM LOVELACE HENRY KINCER CARL RHEA JOHNNY JESSEE

TONY MAXFIELD BARBARA COX HENRY STINSON

GUARD RAILS CONTRACTOR BEHIND IN BRISTOL AREA 1-GUARD RAILS REPLACED AS DAMAGED 2-RT S8E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED FROM A FALLEN TREE 3-RT 657 NEEDS GUARD RAIL INSTALLED 1/8 MILE SOUTH OF RT. 658 FIRST BRICK HOUSE ON THE LEFT CAUSED BY A WRECK 4-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV. 5-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED 6-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED. 7-NEW GARDEN /CLEVELAND ROAD END OF GUARD RAIL DAMAGED. WILL MOVE RAIL BACK TO ALLOW BETTER TURNING RADIUS. HAS BEEN TURNED IN 8-RT 67 NEAR MILLER CREEK END SECTION OF GUARD RAIL TORN OFF

ALL GUARD RAILS HAVE BEEN REVIEWED AND TURNED IN

SHOULDER REPAIR AND POT HOLE

1-RT 801 STEELE HOLLOW RD. OFF BOOKER HOLLOW NEEDS TO BE GRADED AND TREATED FOR DUST

2-RT S8W NEAR MILE MARKER 62.8 SIGN WARNING TO WATCH FOR FALLING ROCKS COVERED WITH KUDZU. PUT ON SCHEDULE

3-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION ESPECIALLY DURING FREEZING WEATHER. PIPE TO BE CLEANED /VDOT

4-RT 727 SCENIC ELK GARDEN WEEDS AND BRUSH COMING INTO ROADWAY. HAS BEEN MOWED AND BRUSH TO BE CUT IN THE FALL

5-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring being evaluated for permanent repairs. SLIDE ABOVE THE ROAD GETTIN WORSE, SCHEDULED FOR REPAIRS

6-RT 65/611 INTERSECTION BRUSH BLOCKING VIEW PULLING OUT ONTO RT65 7-RT 645/640 JESSEE MILL ROAD NEAR LONG HOLLOW ROAD IS BROKEN OFF. UNDER REVIEW FOR REPAIR AND PERMITTING

8-RT 67 MAPLE GAP A CURVE NEEDS A TRUCK ENTERING SIGNS INSTALLED AT A LOWER HEIGHT THAN NORMAL FOR BETTER VISIBILTY. TURNED IN TO BRISTOL 9-RT 682 DEAD AND LIVE TREES HANGING OVER THE ROAD FIRST MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEAR THE TOP NEEDS TO BE REMOVED. . GARY DOTSON SHOWED JEFF CAMPBELL FROM VDOT AND WE DISCUSSED THE CONCERNS. UNDER REVIEW WITH JAMI PENNINGTON REMOVAL PENDING NEW CONTRACTOR

10-RT 1080 NORTH CEDAR RUFF NEEDS TO BE PAVED. WILL PATCH POT HOLES AND IS IN THE SYSTEM FOR PAVING

11-RT 63 LARGE POT HOLE ON THE INSIDE OF A CURVE NEAR TRASH SITE ALSO RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE CLINIC. WILL PUT

ON SCHEDULE FOR REPAIR

12-Rt 665 past the ball park road falling in just pass 600 intersection WILL MONITOR PUT ON SCHEDULE TO REPAIR

13-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK. WILL SCHEDULE LABOR FOR BRUSH TO BE CUT

14-RT 750 CAMPBELL ST. NEAR FORT GIBSON CHURCH TREES NEED TO BE CUT LIMBS HANGING OVER ROADWAY. UNDER REWIEW

15-RT 609 HIGH POINT ROAD EXIT RAMP COMING OFF RT. 58E NEEDS TO BE EXTENDED. REFER TO RESIDENCY OFFICE

16-RT 635 HORTON RIDGE NARROW ROAD CURVE NEEDS TO BE WIDNED. NEED EXACT LOCATION RABBIT HOLLOW RD. WHERE SCHOOL BUS SIGN IS LOCATED 1/3 MILE FROM RT. 67 UP HORTON RIDGE.CURVE HAS BEEN PREVIOUSLY WORKED

17-RT 67 PUMPKIN CENTER KUDZU COVERING SIGNS

18-SMOOTS BRANCH DEEP FORES DR. POT HOLES AND PAVEMENT COMING UP 19-RT 82 CLEVELAND RD. .7/10 MILE BELOW RESCUE SQUAD LOWER SHOULDER DROPPING OFF ON THE LEFT SIDE OF ROAD

20- RT 607 BUFALLOW APPROXIMATELY 1 1/2 MILE FROM RT 611 NEAR HOUSE #496 AT THE BOTTOM OF THE HILL WATER HAS BEEN UP IN ROAD LEAVING MUD. APPARENTLY THE DITCH NEEDS TO BE PULLED AND PIPE CLEANED. UNDER REVIEW

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FUTURE MAJOR SAFETY PROJECTS

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT

2-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. POSSIBLE RIP UP AND REPAVE WITH DIFFERENT MATERIAL

3-Rt. 71s / 604 Molls Creek INTERSECTION needs bank KEPT scaled back for visibility

4-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE /PER TONY. WILL SCHEDULE FOR REPAIR.TEMPORARY FIXED

6-Rt. 19 south exits 1 coal tipple hollow ramp needs to be extended

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD = 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701 7086

CARL RHEA 254 3810 HENRY STINSON — 873 4905. HENRY KINCER, 889 7601

NEXT MEETING WILL BE SEPTEMBER 21ST 2021 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!!11!!!PREPARED BY GARY DOTSON

Castlewood

July 10 5 $__157.65| $ 43.85 0 249 $ 113.80 0 585

August

[September

(October

November

December

January

Total 70 5 $_ 157.65($ 43.85 0 249—~«S 113.80 0 585

Honaker

July 10 2 $_79.10|$ 53.20 0 255 (| $ 25.90 0 74

August

[September

October

[November

December

January

Total 10 2 $__7910|$ 53.20 0 a 25.90 0 74

Combined Total Total Total Total Total Total Season Totals Revenues | Resident | Cans Jars Non-Resident} Cans Jars $ _236.75| $ 97.05 0 504 $ 139.70 oO 659

ae . Dilapidated

aS _ Structure and : | : ‘ " LitterReported = eae Ss Address Property Owner Tax Map Ld. Comments 4a78 Red Cak Ridge Warren & Lesha Kiser

3/2/2021: RC BOS voted and passed motion to proceed with legal Rd.Castlewood, VA 24224 action,

158 RSB 1831 3/2/201: Final notification issued and sent to property owner, via

certified letter. No racnanes from nranarty ewner to date

2625 BannerSt. St. Beecher Mays &

2/19/2021: Site Observation with R.C-$.0. —Notification of corrections Paul, VA 24283, Brenda Hammons

tobe completed to be sent to property owner. 4/19/2021: No

c/o Connie Jessee contact/response from property owner.

157 LIB 3294 06/30/2021:No contact/response from property owner. RC Building Official requests direction from BOS

7/26/2021: No contact/response from property owner. RC Building

Winchester Hotel Timmy or Kristy Lee 3/2/2021: 30 day Notice issued and sent to property owner vie 14414 Marshalls certified letter. Public Notice to appear in Lebanon News beginning Retreat Rd. St. Paul, 3/17/2021, ending 3/24/2021.

VA 24283 4/19/2021: No contact/response from property owner.

06/30/2021: No contact/response from property owner. RC Building Official requests direction from BOS

7/26/2021: No contact/response from property owner. RC Building Official requests direction from BOS

157 RSA 1767

Gobble ~ (Trailer) Billy Wyane Mary Elizabeth Gobble P.O. Box 519 Castlewood,

VA 2424-399 138 R 2328 B2

Tim & Rendy Hale 192 Lower Bear Wallow

Dante, VA 24273,

159 RIB 2189

Calvin W. or Carla 960 Private Rd. # Elmore 6294

Palestine, TX 75801, 459.R18 2001

3/2/2021: 30 Day Notice issued and sent to property owner via certified letter. Public Notice to appear in Lebanon News beginning 3/17/2021, ending 3/24/2021. 4/19/2021: Per discussion with RC Building Offical, previous property owner advised property information is incorrect. 06/30/2021: RC Building Dept.in process of attempting to obtain mobile home owner information.—

3/1/2021: RC BOS voted and passed motion to proceed with legal action.

3/2/2024: Final Notification sent via Certified Letter 3/6/2021: Cert. letter recpt card received by RC Building Dept. 4/19/2021: RC Building Official observed property. 06/30/2021: No contact/response from property owner.RC Building Official requests direction from BOS

7/26/2021: No contact/response from property owner. RC Building Official requests direction from BOS

4/19/2021: RC Building Official observed property. 5/26/2021: Letter returned to sender, not claimed. 06/30/2021:No contact/response from property owner. RC Building Official requests direction from BOS

7/26/2021: No contact/response from property owner. RC Building Official requests direction from BOS

Structure and Litter

Connie Jessee

Reported es ‘Address Property Tax Map ld. Comments iF Owner_ _ _|

4478 Red Oak | Warren & 158RSB 1831 | 08/31/2020: Building Official has made Ridge Lesha Kiser contact with Russell Co. Litter Officer to Rd.Castlewood, arrange a site vi VA 24224 10/26/2020: Proceed with legal action if

R.C.B.O. recommends it.

11/30/2020:Proceed with legal action if

R.C.B.O. recommends it.

12/17/2020:Proceed with legal action if

Z R.C.B.O. recommends it _|

4982 Mew Rd. | James D. 156 LIA 336 10/26/2020: Has not yet been observed Castlewood, VA | Ratliff by R.C.B.D. 11/30/2020:Has not yet been 24224 observed by R.C.B.D.

12/17/2020:Has not yet been observed

| by R.C.B.D. - 2625 Banner St. | Beecher Mays | 157 LIB 3294 10/26/2020: Has not yet been observed St. Paul, VA 24283 | & Brenda by R.C.B.D. 11/30/2020 Hammons c/o Has not yet been observed by R.C.B.0.

12/17/2020:Has not yet been observed by R.C.B.O.

106 Talbert St. Castlewood, VA 24224

10/26/2020: Forward to Russell County Sheriffs office for enforcement. 11/30/2020: Forward to Russell County Sheriffs office for enforcement, 12/17/2020:orward to Russell County Sheriffs office for enforcement.

Winchester Hotel

10: Need to do further site . 11/30/2020; Need to do further site visits R.C.B.D. 12/17/2020; Need to do further site visits R.CB.D,

Washers and Dryers~Sun

10/26/2020: Forward to Russell County Sheriffs office for enforcement. 11/30/2020: Forward to Russell County. Sheriffs office for enforcement. 12/17/2020: Forward to Russell County Sheriffs office for enforcement.

Lewis Property– Dante

10/26/2020: Forward to Russell County Sheriffs office for enforcement. 11/30/2020: Forward to Russell County Sheriffs office for enforcement. 12/17/2020: Forward to Russell County Sheriffs office for enforcement.

Gene Couch Memorial Drive

R.C.B.0. cannot determine if a sinkhole has been cleaned out and filled in.

Library Board of Trustees Meeting

_Members Present. __Members Absent

Judy Ashbrook Karen Davis Ann Monk Susan Breeding karen Herndon Sharon Sargent Yvonne Dye Sherry Lyttle Sharon Van Dyke

Chair Karen Herndon called the meeting to order 20 July 2021 at 5:00 pm.

Introductions: Presentatio1

Minutes: Sharon VanDyke made and Karen Davis seconded a motion to approve the June minutes as distributed; motion passed.

Communications:

Financial: Judy Ashbrook made and Sherry Lyttle seconded a motion to approve the bills; motion passed.

Staff Report:

Unfinished Business:

New Business: Sharon VanDyke makes and Yvonne seconded a motion to approve the ARPA grant; motion passed. Sherry Lyttle made and Ann Monk seconded a motion to accept the operating budget as presented; motion passed

Review and Summary: Sherry made and Ann seconded a motion to adjourn.

Respectfully submitted, _Kelly McBride Delph

Secretary

CUMBERLAND PLATEAU RWMA: ‘Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

CUMBERLAND

DICKENSON COUNTY:

Mr, Damon Rasnick ‘Mr. Ronald Peters

RUSSELL COUNTY:

Mr. Carl Rhea. Mr. Tim Lovelace

Agenda

August 19, 2021 CPRWMA Board of Directors Roll Call for Quorum.

Ul, a) Approval of Minutes of the July 17, 2021 meeting.

WV.

Vi.

vil.

Motion:. Seconded:

b) Approval of Minutes Special Called meeting August 11, 2021…-…+

Ill. Administrative Business a) Review CPRWMA Waste Stream Report July 2021… Motion: Seconded:

b) Approval of the Treasurer’s Report for the month of July 2021…

Motion:, Seconded:,

c) CPRWMA Attorney’s Report for July 2021 d) Litter and Recycling Report…

Old Business A) Discussion Portable Tire Machine Purchase. Motion, Seconded:, New Business A) Motion: Seconded:, B) Motion: Seconded: Correspondence

VA DEQ Inspection Dickenson Co Transfer Station Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting: Motion: Seconded: Minutes submitted by: Ron Peters and Saundra Honaker

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

CUMBERLAND PLATEAU RWMA: DICKENSON COUNTY:

Mr. Toby F. Edwards, Executive Director

CUMBERLAND! PLATEAU

Mr, Damon Rasnick ‘Mr. Ronald Peters

BUCHANAN COUNTY:

RUSSELL COUNTY: Mr. Jeff Cooper Mr. Tim Hess ‘Mr. Carl Rhea

Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

July 21, 2021

Members Presei Others Present:

Jeff Cooper, Chairman Toby Edwards, Director

Carl Rhea, Vice Chairman RJ. Thornbury, Legal Counsel Ronald E Peters, Secretary/Treasurer _P.C. Justice, Legal Counsel

Tim Hess Michael “Bony” Shields, DC Transfer Tim Lovelace Brian Ferguson, RC Transfer Damon Rasnick Saundra Honaker, Finance

Jeff Brown, Catepillar Representative Justin Rodda, Waste Management Brandon Monroe, CEI Hauler

CALL TO ORDE! Chairman, Jeff Cooper, called the July 21, 2021 meeting of the Board of Directors to order at 5:16 PM. The Pledge of Allegiance and prayer was given.

QUORUM: A quorum was established.

APPROVAL OF MINUTE: ‘The minutes of the June 17, 2021 monthly meeting of the Board of Directors were presented for consideration. A motion was made by Damon Rasnick and seconded by Ron Peters to approve the minutes as presented. Motion was ratified, voting as follows:

‘Tim Hess - Aye Carl Rhea ~ Aye

Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters - Aye Damon Rasnick - Aye ADMINISTRATIVE BUSINESS

WASTE STREAM REPORTS ~ June 2021: Toby Edwards reviewed the waste

stream reports for June. Overall Buchanan and Dickenson showed a slight increase and Russell County a slight decrease for June. 137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes July 21, 2021 Page 2

TREASURER’S REPORT - June 2021: Ron Peters presented the CPRWMA

Treasurer’s Report for the month of June 2021, reporting the total cash balance was, $327,935.31 at the end of June. Some review of a couple bills was discussed. A motion to approve the report as presented was made by Tim Hess and seconded by Carl Rhea, Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye Tim Lovelace Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT - June 2021; Rebecca Thornbury reported the

new marijuana laws took effect in Virginia beginning July 1, 2021, addressing how it might affect the CPRWMA policy and worker’s compensation. She recommended the Board update some language in the current employee handbook to comply with the new legislation. A motion was made by Ron Peters and seconded by Damon Rasnick for Rebecca to review the employee manual to update any wording that might be necessary to comply with the new law and present to the Board. Motion was ratified, voting as follows:

‘Tim Hess - Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick ~ Aye

LITTER AND RECYCLING REPO! An HHW event has been scheduled for Buchanan in October. Dickenson and Russell may wait until next year because of the

cost.

OLD BUSINESS

REPAIRS TO THE TIRE SHEAR AND TIRE MACHINES —Mr. Toby Edwards indicated that the tire machines are being overworked due to demand which is necessitating repairs and down time. He presented a proposal that the CPRWMA purchase a portable tire shredder that would alleviate some of the issues with the tires, The portable shredder would be shared among the three counties on a rotating basis. Mr. Edwards stated no additional employees are anticipated to use or rotate the machine, Total cost of the equipment is $164,000 + $2,000 (delivery and set-up incidentals). The Board would pay $90,000 down and finance the remainder. Legal counsel advised that at least three bids for financing from financial institutions be secured before purchasing. Discussion ensued regarding whether the item has a single source supplier and necessary steps to purchase. If the supplier was on Sourcewell, a government purchase solicitation), then any procurement procedures would be met, If not, Mr. Lovelace suggested the CPRWMA join the E-VA program to acquire additional bids for the equipment. A motion was made by Ron Peters and seconded by Tim Lovelace that Mr, Edwards secure additional financing quotes, verify if the equipment company is a member of Sourcewell (government purchase solicitation) and if not, that

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes

July 21, 2021 Page 3 the CPRWMA join the Virginia E-VA program to advertise for additional bids for the equipment. Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye

TIRE EQUIPMENT SAVINGS 2020-21 Toby reviewed the sheet that was included in

the board packet illustrating the savings to Buchanan/Dickenson/Russell counties on tire disposal. In eleven months, there was a total savings of $30,651 due to the purchase and use of the tire cutting machines.

NEW BUSINESS

EXECUTIVE DIRECTORS’ YEARLY EVALUATION A motion was made by Tim Hess and seconded by Damon Rasnick to enter closed meeting pursuant to Section 2.2- 3711 (A)(1) of the Code of Virginia to discuss personnel matters. Motion was ratified, voting as follows:

‘Tim Hess - Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick - Aye

Motion was made by Tim Hess and seconded by Damon Rasnick that the Board certify that only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed session were heard, discussed or considered during the closed session.

. Motion was ratified, roll call voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

‘A motion was made by Ron Peters and seconded by Damon Rasnick to approve the performance evaluation and a salary increase for Executive Director, Toby Edwards,

Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters - Aye Damon Rasnick - Aye

A motion was made by Damon Rasnick and seconded by Ron Peters to approve a $50.00 increase in payment to Saundra Honaker for accounting services. Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea - Aye

‘Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters ~ Aye Damon Rasnick - Aye

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes duly 21, 2021 Page 4

CORRESPONDENCE No correspondence

Guest

Jeff Brown from Caterpillar was present. There was discussion that new loaders were needed for all three counties. Mr, Brown indicated that he could go ahead and order the three loaders to lock in the current price, but the Board would be under no obligation to purchase. Additionally, there was some discussion regarding a

different hookup for the buckets. Mr. Cooper inquired as to possible leasing of the equipment rather than purchase. Mr. Brown plans to attend the September meeting

to further discuss these issues.

Justin Rodda, Waste Management Landfill Manager stated he anticipates that rates will increase in the coming years. He mentioned the purchase of Waste Management from Advanced Disposal and nothing should change in service. He extended an invitation to all Board members to visit the company.

Brandon Monroe, CEI stated he is currently working on putting on the tarps.

ADJOURNMENT AND NEXT MEETING

A motion was made by Ron Peters and seconded by Tim Hess to have the next meeting on August 19, 2021 at 5:00 PM at Keen Mtn Park and to invite the staff of the transfer stations andToby to coordinate the meal. Motion was ratified, voting as follows:

‘Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick - Aye

‘A motion was made by Carl Rhea and seconded by Damon Rasnick to adjourn the meeting at 6:55 PM. Motion was ratified, voting as follows:

‘Tim Hess ~ Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick — Aye

Secretary/Treasurer

DICKENSON COUNTY:

‘Mr, Damon Rasnick Mr. Ronald Peters:

RUSSELL COUNTY:

Mr. Carl Rhea Mr. Tim Lovelace

CUMBERLAND PLATEAU RWMA: Mr Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Tim Hess

CUMBERLAND PLATEAU.

Wliorili

Cumberland Plateau Regional Waste Management Authority Special Meeting Minutes August 11, 2021

Members Prese: Others Present:

Jeff Cooper, Chairman ‘Toby Edwards, Director Carl Rhea, Vice Chairman Rw, Thornbury, Legal Counsel Ronald E Peters, Secretary/Treasurer Saundra Honaker, Finance Tim Hess

Tim Lovelace Damon Rasnick

CALL TO ORDER: Chairman, Jeff Cooper, called the Special Meeting of the Board of Directors to order at 5:45 PM on August 11, 2021. The Special Meeting was called at the request of Chairman, Jeff Cooper, in accordance with Article Ill, Section 2 of the Cumberland Plateau Regional Waste Management Authority By-laws. The Pledge of Allegiance and prayer was given.

QUORUM: A quorum was established by roll call.

‘A motion was made by Tim Hess and seconded by Damon Rasnick to enter into closed meeting pursuant to Section 2.2-3711 (A){8) of the Code of Virginia for legal advise regarding Waste Management, and that legal counsel, the Executive Director and Saundra Honaker attend the meeting, as they are deemed necessary and would aid the Board in its consideration.

Motion was ratified, roll call voting as follows:

‘Tim Hess - Aye Tim Lovelace- Aye Ron Peters ~ Aye

Carl Rhea - Aye Jeff Cooper — Aye Damon Rasnick ~ Aye

Motion made by Tim Hess and seconded by Damon Rasnick to reconvene in open

session; Board voting unanimously.

Motion was maddy Wigiantt Byivad/sePo hi Dw y3BSm bane WAAd2K6 Board certify that only public busona2Rés4agfaug2xckipelidohveoweande@bigseghrements of the

www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Special Meeting Minutes

August 11, 2021 Page 2 Motion was ratified, roll call voting as follows:

‘Tim Hess ~ Aye Carl Rhea - Aye

Tim Lovelace~ Aye Jeff Cooper— Aye

Ron Peters ~ Aye Damon Rasnick ~ Aye

A motion was made by Damon Rasnick and seconded by Ron Peters to grant authorization to Toby Edwards, Jeff Cooper, and legal counsel, if necessary. to meet with Justin Rodda, District Manager, Eco-Safe Landfill to discuss the Environmental Recovery Fee, to determine the breakdown of the ERF and request more favorable start date and fee, Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye

‘Tim Lovelace- Aye Jeff Cooper - Aye

Ron Peters ~ Aye Damon Rasnick ADJOURNMENT

A motion was made by Ron Peters and seconded by Damon Rasnick to adjourn the meeting at 6:45 PM. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea - Aye Tim Lovelace- Aye Jeff Cooper - Aye Ron Peters ~ Aye Damon Rasnick ~ Aye

Secretary/Treasurer : Date

‘Cumtetand Pateeu Realonl Waste Monszoment Author,

‘Cumberland Plateau Regional Waste Management Authority

Town ol Cietmood

0.00

000

Waste Stream Analysis, Period: December 15th, 2020 to December 15th, 2021 Buchanan County Fem 22toreh Mach 2021- Ape 221- May 202sune dune 202t- Jy ly 271-AMG Aug 2EAVSept Sept2IT-Oct Oct 20ztNov Nov2I2tDee Total Tons Al (Perce) Waste Materials) vec 20s zon 200-F0b 20221 Apc My 2001" 2028 et feat ret et bet ES} Monte Tomage hold TOS Ot G2AG8 1028 120080 1. 0Bae aS TE 7.10821 Tar Ooo Too 000 00 335485 ICommerciat 24795-28080 «178.04 208.28 «28874884976 AN 2.00 0.00 0.00 000 1605.06 IGonstruction Debris 459 10.28 675 167.17 3388 61.49 9087 3354 100 0.00 000 0.00 493.68 lYardiAsh Waste 0.00, 0.00 0.00 000 3428.36 54.80 358 0.00 0.00 0.00 0.00 93.02 tine Waste 24800 «37.82 468.81_——S6SBD 43082 «33921385 281.80 0.00 0.00 0.00 000 3,033.30 industrial Waste 0.00, 0.60 0.00 0000.00.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Roofing Waste 0.00 0.00 0.00 a 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Mires 2740 (17.84 7288 4158 3878 3058 4366 2786 0.00 0.00 0.00 0.00 31546 [white Goods 059 00 585 000 © 000-000 ‘001 000 0.00 0.00 00 2.00 645 Liter Pieteup 935 310 785 1314544 756 107 260 0.00 0.00 000 0.00 501 egal Domes 000 0.00 0.00 000 090000 00 0.00 0.00 0.00 000 0.00 0.00 Dry Studie 000 ‘0.00 0.00 000 000 000 000 0.00 000 0.00 0.00 0.00 0.00 carcass 050 42 on 012 000 134 025 170 0.00 0.00 0.00 0.00 446 Storm Debris 000 0.00 1378. 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 5447 7902.56] Tommat Grimey 0.00 000 000 900 0.00 0.00 000 0.00 0.00 0.00 0.00 Dickenson County rage Jama0airsy Feb aztdech March2tat~ Ayn 202%- May 202%lone June 2H Jay dy 22Ihog Ag H21Sept Sept 2N24Oet OctaRztAov Tefal tom att (er ton| lwaste Matorialis) Dec 20-sen202t_ 024, zeal Aoitanet_Mayaaet_ 2a2h at zee nn ‘a anzt_Nov21Dee24_"“cohmee _Tomage jehotd ‘Oris 81133 81053 15087 Gai To 66036 85200 0 OS 00 ‘7.00 O00 000 5057.55 |Commercist 41885 1317713378 13582 «1989951040038 13302 ‘000 0.00 0.00 000 4,203.58 IConstruction Debris 412 2378 tooo 25411697 18 69 2833 an 0.00 0.00 0.00 000 255.65 Ivara Waste 0.00 0.00 0.00 000000 000 000 0.00 ‘0.00 000 0.00 0.00 0.00 Mine Waste zoe = maasy 232823138 «a1 —8792 20500 28 000 0.00 2.00 000 4,812.77 industrial Waste "0.00, 000 0.00 000 000 © 0.00 000 0.00 000 2.00 2.00 0.00 0.00 [Rooting Waste 000 000 0.00 000-000 000 300 0.00 0.00 0.00 0.00 0.00 0.00 ites 13492248 1995318090847 17.00 1633 0.00 0.00 0.00 000 14445 [storm Debris 0.00 0.00 0.00 000 000000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 [Carcass 0.00 oor 005 000 = ocz On 005 006 0.00 0.00 0.00 0.00 025 Dry Sludee 0.00 0.00 0.00 000-000 «= 000 ‘0.00 0.00 0.00 0.00 0.00 0.00 0.00 Mute 0.00 0.00 000 000 000000 0.00 0.00 0.00 0.00 0.00 0.00 2.00 hiregat Joumpsicieanups 4.41 os 070 373098 144 053 163 0.00 0.00 0.00 0.00 13.92

| sate osnuaoraas—somennsisnon srar sonra t4nezs sponse aan 0a wanna ERBTE] soa

Sumbertend Patou Rion! Wess Monacement thar,

Russell County. arene Febamziuaeh Mach 202- Aprlana- ny 202tJune June 22ty Jy 2021-ugAup221Suph Sept 2210st OCLAGEMoV MovatztOKe Teas mal (eros) Iwasto Material(s) ox 20-Janzozuan zeavten202 ast apitzoet_Meyaeet "oat zn a ma ‘nat on fet ““Coume"Towape ahold TAa1S—TATISS—ToOTS—1A82ae 152080 TADS TSE T2875 0.00 300 90 00 toss 37 [Commarcat ia5es 55432061 izass 70909670 = i365 12582 0.00 000 000m. [Construction Debris 18 4428 4430113817338 tones w559 13400 0.00 00 000 om rass lvardiash Waste 000 O00 000 «000 «0000, ‘0.00 0.00 ‘0.00 000 000 Samo 2.00 ine Waste. 0.00 000 00000000 ‘0.00 8.00 0.00 000 000 a0 2.00 induswiet Waste 2474 2.23, Bie 36852645 m020 m2 070° 090 000 = 000 =a aan. Roofing Waste 000 0.00 000 000 000 = 0.0 ‘0.00 0.00 0.00 000 000000 0.00 [Tires 2147 8.52 14.08 10.55 39.40 25.26 13.86. 47.18 0.00 0.00 0.00 0.00 150.30 lwnite Gooas 0.00 259 0.00 931 550 0.00 0.00 000 0.00 000 = 000 a0 740 Patates 0.00 0.00 000 000 000 oo 0.00 0.00 0.00 00 000 000 0.00 Dry Sludge 0.00 0.00 0.00 000 000 00 0.00 000 0.00 00 = 000000 0.00 [Contaminated Recycle 0.00 2.00 08 = 000-0000 00 000 0.00 0000000 oso egal Dumpsite 3.83, 0.00 095 570721340 14191604 00 a nt eT) Storm Debris 00 0.00 00 00 © 000 a0 O00 000 0.00 000000 om 0.0 tat 230 435088 oss 139 060 00 000800 1225

[Fownet Latsnon 0.00 0.00 0.00 000 000 0.00 0.00 0.00

[Fown oftonaker 0.00 oo

[Towner Cleveland 0.00 0.00 0.00 0.00 000 0.00 0.00 2.00 Total FY

2nzeatet 35,376.47

Cumbria Wat Siam Aral Rape.

I waleaeall Salma al

iame ot [rico] tasers ames akan

mu mee amet | eet | aes Masta Material | Gow) | es) | cond | com) | coy | com) | crs | ma sto) | tom) | oem) | cen) 1 como | com | com JHousshots 02768 4.0821 test 198138 teaes 17088 AT98 2075 rosea? 132401 120687 1Zu0N8 137419. 35115 JCommercid 22.41 ata tears sonso ives 7803, ena ran zai ‘isos ust 246) i200 ne lccnstotion

locos set sos? sage em79tt608 zea og 7az 50a 7B og sm azas wah ars tans lyerdWeste 33 sea nok 28 saga oss aco om too ata?tsst goon Oe Mine Waste 20180 SaS9s a7 aa270 esas sa zias | ae0s9 37593 goas asst asu77 zag mats aoe tea lndusritWasto 000 © 000000 ago. 00) 000 oo coo 0000 000mm 0m 000000 JReotng waste 00300000) SCS Skt S88 40 15355?) Itree wise tase 30s rar war aae ‘eos | mez) tags ago Sse 52a haz aS a Sooo Jwnitecoods cota t8s oo 800 og 000-000 tat lier Pickup 260,= tor ao) Se 779 ass grt sas Sse then sar tiga! umes 0.00«S oom crn rr nT eS ry eT: ees) lon siudge 000 ago” ap 8m am rn a yt rT eS eT eT eT] Iceesse s70 025 aes 238413 ort sags tetas ~SiaoStme jstormOetris 000m 38am ssa 1878 Sk mts]

ssoosy 195727 s724es tease _191e2i asuoso 134324 _ssusse 1eanae sosns2 222486 1544 sonne7 _1se7.2e raczer 17a8%s 1920.4]

Celera)

4800.00, = T

‘Sept 2021-021 2021

0.00

Materials

‘Combdand Pen Wane Sam Asse Rept

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samt

Dickenson County Waste Stream Analysis (This Month)

Tia Tonnage nates a Tona To

rons OF

1,900.00

1,800.00

1,400.00

1,200.00

1,000.00

600.00

200.00

ee eee

Materials

[Bee 20- tan 202

saan 2021-Feb 2021

‘Feb 2021-March 2023,

cofrch 2021-Apa 2021,

sePpri 2021-May 021

‘pMay2021-June

_, whe 2021 Juy 2028

‘duly 2021-Aug 2021 ‘BAug 2021-Sept 2021 ‘2Sept 2021-08202

‘CumnetanPstesu Waste Sveam Ate Report

‘Russell County Waste Siroam Analysis Period: July 16th 2021 to Auaust 15,2021

Name of ‘TWisttont | estan 2020 ots amis aot ote aets tame aat zo 2009208 zor | 2006 Waste Material sTons) ora) | crona) | Gora) | rons) | cron) | trons) | creep {| crons) | crore) | trons) | cron) | cron) | crons) | Crone) | cronm) | crore) ousenoid 4.20725 431368 1,618.90 1.20613 4.29263 119045 1.06752 1.25378 1.27821 1,417.60 150747 126504 1451.08 152723 167898 47303 172211 [Commerie i25s2 13185 1522313834 isa48 jee 260 te298 3882 161.37 i6i.i9 16299 i98.76 24729 27858 251.10 3565 [Construction Debris «134.00 65.56 10984 69.80 158.00 12363 «BBS OTD 97.87 —7BSS—«B1S2 13085. 9868 =~ SI.45—«—«12577 22882 6303 [veraiaen waste 000 0000.00 3035101873159 0.003057 «1585 G53] 13888 G07 1.414208 1108 |uine waste 0.00 000 0.00 0009.00 000.00 000 ooo 30833078 21S 44k? 0000.00 -~—<000 000 nds waste 5070 34212854 GasO 4269 30138491027 SS 7807 885903 40.13. «5337 e783 42878 Rooting vaste 0.00 960 0.00 0009.00 000.00 080000000000 ge soe [Tees i718 138666811929 aads 1062120388 1295 += SSSMBSg?SSat 3S Inne Goods 0.00 000 2601689 00000000288 oS 20a 545008 a7 att Sata [pares 0.00 960000600 00000000000 «000000000000 SCO lor siudae 0.00 0000.00 0000.00 0000000000000 Sat [contaminated Recycle 0.00 000 045 0000.00 00000000 00000000000 Imogs! Oumpate 1864 1419345 24e 7.724728 208430280 S288 BD] 30 00D [storm Date 0.00 900000 000 000000000 = 0000000000000 ~~ O00 0 [corcass 0.50 4390458 10802707? os t85 320k Oks 222 4.62298 157454 4,773.88 1,627.82 1 1.71659 453231127543 4575.78 1,506.74 1,791.00 194045 1,663.36 176246 1.92261 220126 241883 226774 400 = — _ _ 1200 Se ‘0 a oo — S ny 200 °

re SA f Pf? Le

Lebanon 0 [cleveland 2

Honaker

Cumberand Patay Reions West Manoeament hort,

1,600.00

1,400.00

4,200.00

1,000.00

Tons 3 3

400.00

200.00

0.00

Russell County 2020-2021

cS Materials

ved Aff y

(absea0- an 2021 lesan 2021-Feb 2024 (oFeb 2021-March oftieh 2021p

| wheel 2021-May 2025 |pMay 202t-tone (Ste 2021 ay 2021 |etty 202%-hug 2021 ‘aAug 202-Sept 2021 ‘BSept 2021-02021

Cumberland Plateau Regional Waste Management Authority

Cash Flow Statement

July 2021

Cash Balance ~ June 30, 2021 327,935.31 Cash Received - Tipping Fees:

Buchanan (June) 51,195.72

Dickenson (June) 40,715.99

Russell (June) 48,700.41

140,612.12

Cash Expenditures

Cash Expenditures - July 2021 (211,225.17) Cash Balance - July 31, 2021. 257,322.26

Fund Balances:

Capital Equip Replacement Fund $247,810 DEQC/D $25,000

Cumberland Platoau Roglonal Check Reglator

For tho Porlod From Jul 4, 2024 to Jul 84,2024

‘ar Calne Rope ocr iby Check Naber,

Dae F5 cant “TH brn Hea Renp aT “4 TOBA aaa. ‘ares Caterpler ancl Senvieas Corp 6218.75 Nola Payment Tt TAG Rescues, Lc 233.39 Employee 401k Tava TAG Rewourees, Lic 233.39 Enployen 401k 90s zt Vaseen 10031 RG Phone sss 71821 VACORP 14.16 00 Anna inurance Perla 13985 71621 Brodband ‘85.99 OC Phone sa Tieton Broadband 0.0 Offca Phone 13387 T1821 Appalchian Power Compeny 240.71 8 Electie 1358877821 Cox Seer Services 523.1 BODORC Geouty 107.07 ase8 77821 Unat Corporation 34239 Unforma 13070 71821 Mansfeld GH Company ‘8202 Vette Fel 13071721 gna Recyng Ansecaton| 350.00 Caters wa. 78a} Rubbereepe 458.29 BC Enup Mant 61.51844 13782183088 Grocery ne. $3574 THV21—_ igi Deptof he Troanay "30.00 Pable Oneal Iawance 13575 T1824 Coaal Binge {870 RO Sippen wae 7224 Veron 1948 8 Phone 19077 TRIMS Card Seren Caner 480.00 00 Equp Ment (Buty) s3078 771721 Appaactan Power Company ‘425 RC Ete 13078 7724721. Appalachian Power Company 18021 RC Elecite 1380 7221 Overhead Door Coot Jo 005.00 BC Sia Malt $820 100 Sin Mae $345, 13381721721 Appalachian Power Company 23282 DC Eletie {082 72121 —lee Law Offen 85.74 Legal dnt 48H 7221 Mansfeld Ol Company 78.47 Vote Ful 43584 772721 —Honaker Sluts, LLC 750.00 Accounting Jat 13085 771721 IndultalDovlopnant Atorty £200.00 Otlee Ret Augat 133867721721 Seale ne. 1420.20 8C Sia Mant $600 ‘DC Sia Maint $820.20 13087 7221 Buchanan County PSA 89 BC Uy 13088 TRVAY—Dleanuon Go Puble Seve Amory 40.00 DC Ly $399 T2U2t— Past Cont Pas, ne. 12000 Pest BCIDCIRC. $40 each 33309077221 Verion ‘383 RC Phone $3001 T7221 Carer Machinery Company Ie 3906.12 BC Equip Mant 13552 TRU WM Corporate Senens, 18544252 BC Toph ssaa7a04 DC TplngMaut $99,252 RCTiploghau $67,31035 13302 TRIRt_ WM Corporate Saree, ne, 24761 BODE ExtaTpping Fee 130072421 Fansigan 4.83 OC Fue 13395 TH2VR1 Pump House Suppiy 30422 RCEqup 00372025 Pol Brooaband 44 Ofice Phone 1mG7 72121 —_Polt Brosdbend Dc Pree 13308 T8021 —_Ualat Corporation 489,73 Unseen 13988718021 —Inmovave Technolgy Soldons 480.0 I Buppet 3400 790721 Northam Toe! & Equipment, 61460 8 Suples $204.83 ‘DC Supptes $204.89, RC Guppes $204.84 $340) T0721. Shyna Fabratg, ne, 55.00 BC Sin Malt $476 1G Bia Mant $238 RG Sig Mab $230 oor 721 Verizon 7735 RC Prone 46037021 Alrton Consteton 154500 DC Sia Mant $225, 8c BiaMala $220 smog 7021 Postmaster 22000 4 Role Stamps 1m05 7021 Sign Shop. 6500 DC gn 4a05 7021 Adnglon Ot ne 2483.03 BC Foal 1m07 TAAL Carer Machinery Compeny, ne {20.73 RC Fun! $081.04 ‘BCFuel $68.00 ymos 7801 Fares ‘3088 BC Fuel {09 700721 Advance Auto 13784 RC Buppten 1621 713/21 Une Sales Tre 1445.78 Federal withoidng B2sai Waa VaBeptotTematon has Oita Wensng PRrIgh —THat Ronald, Peers {2070 Orecore Compansaton PRri2|—7/Vat— amen Rsiek 18470 Directors Compensation PRI Tigi Tim Loveloco 18470 Dieters Compensation Paris 7a Cama 14470 Duectore Compensation Partai Tmt Jeter’ Cooper 18470 Orectore Compensation PRII2| a1 Tinchy W. Hess 18470 Decors Compenselon PATS TBR Toby F.Edvar 2991.34 Toby Slay Tata PRrsoa 7021 Toby FL Ewarte 2500.12.Toby Salary 2nd halt Tout 2142617

Page §

‘CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2021-22 - OPERATING BUDGET & EXPENSE REPORT

Expenditures Ean.

Tua, Buea [Direct Expenses: Hransport/Disposal ESASTEH [Tire Recycling : IHHW Event 7 [Other Retmbursed Expenses 7

35751038

[Overhead Expenses: [Debt Service - Loaders 62875 75,000.00 | _ ay ther oisposal : 900.00 | — os unites: Buchanan 5st i000 | — a Dickenson, 27282 4,500.00 | — uss 22446. 4,500.00 | 3¥ [supplies - Buchanan 7488 750000 | Dickenson 204.83 2500.00 | — ew Tussel 362.38 2,500.00/| 30x Fuel, rs Buchanan, ZS5L00. 7,900.00 | — se Dickenson: 278207, 4,500.00 | _sex Russel 68.09 7,000.00 | ~ 3 Helephone: Buchanan, Tas, 50000 | a Dickenson 281.53 3,100.00 | 20 Russell 391.46 72,000.00 | 20m [Station Malntenance/improverments: Buchanan 7as800 30,000;00 | — ox] Dickeason: 3777.20, 30,000.00 | ox] Russel 273.00, 30,000.00 | 18] [toader/Equip Maintenance: ‘authanan Tes 75,000.00 |—zx] [Fanagernent breakdown, Dickenson 1.97844 723,000.00 ox) fFoby Heath Ton Russell 2207.22 73,900.00 tow] froby Salary 3979.17] [iransfer Station Parmalts and Management: [Aonk cost/Contribution 466.65] [station Permits 20,0000 ox] Taxes as7aa| VACO Insurance 3466400 26,000.00 | aux] [Management & Finge 7,608.12 30,000.00 | — 1x] Finance Manager 75000, 9,000.00 | ow 7608.12) gal 85.70 15,006.00 | — 3x] eclore Comp Tava i suppor 6000 4,600.60.| 2 ay 7209] [ofice Renia/Tarernet/Cel/OMic Supplies 60194 5900.00] zx] fraxes 51.) Tracors Compu PHTaX T2510 78,160.60 | — 76] Fron) Fraver ona eas TABRT = 720000| ow] | Gffceareakdown aeting Expense 3,000.00[ ow] _fPhonefnt Tr] Fravel 350.00, 3,000.00 | —asw| JRent 200.0] uppies a 706000 | on] Postage 220} [bves/Ucenses = 0000] ow] office Sup efile Expense BERET 7,500.00-| ex Uniform Rentals 232 4,000.00 | 20x 601.54) [averting 5.00 008.60.| — Projects-Tre Shear OOEAC z 70,000.00 | ox] [Reserveseuin? Ernergeney Fun : 72,000.00 | ow OVERHEAD SUBTOTAL FI 3330884 739,900.00 [re Machines/Shearer : [TOTAL exPeNses: EXETER] **ovarhand Rate per County

BCA — gacieeeen

DMDVSHEDKS BUILT WELL … BUILT HERE.

Itemized Equipment Proposal 8-3-2021

D100 Base Quote Note that this equipment is specified based on primary tire shredding to a 2” x variable length chip(primary shred). It will also shred wood pallets , papers, Toby Edwards plastics, auto fluff, metals ferrous and non-ferrous, box springs and electronics.

i Semi tires may be processed after quartering or sidewall removal. This machine will Process 4 to 5 tons per hour in dense materials. This machine may be operated

outdoors as specified . Delivery in 14 to 16 weeks.

‘Cumberland Plateau Regional Solid Waste,

276-883-5403

[email protected]

(1) BCA Custom configured PD1000 primary portable dual shaft shredder. 140 HP John Deere Turbo-diesel (Tier 4) powered hydraulic high torque shredder. 36” rough top infeed conveyor and a 24” x 96” height for discharge chevron folding out-feed conveyor 4 toward front of t All PLC controlled and overload protected with electronic engine diagnostics. Auto-Reverse standard on Hydraulic equipment. 36” x 30” cutting chamber (raised 6” from stock) with 2” 4 $163,000.00 Base hook knives on 5” 6 keyed shafts for no shaft washout. Modular BCA head can be swapped in I hour for sharpening knife maintenance . Will process, wood pallets, plastics, metals etc. and up to a 20” diameter rim tire LDT | tire and quartered semi tires with bead removed or treads. Includes 2 year engine warranty from manufacturer

(1)Sart-up kit includes mounted tool box with adjustment tools, grease gun, lube supplies, maintenance instructions and 2 of each 5 filters needed. | $ 800.00

OPTIONS: To minimize downtime at head maintenance:

An extra set of 2” x 14.5” AR5OOO Ultra hard face welded knives $ 12,100.00 $163,800.00 An extra set of hard face 2” spacers $ 2,160.00 FOB OUR DOCK PD1000 with folding conveyor out-feed to side

of system for roll-off container disposal. |

Purchase of Tire Shredder To be used by all 3 counties

Total Cost $166,000 Pay down from capital Equipment Fund $90,000] Remaining Balance $76,000

Finance Remainder 1% over savings account for 60 months

Payments $1303 x 60 months $78,180}

Total Cost to Board $168,180]

4 Gmail ‘Saundra Honaker <honaker76@gmall,com>

Cumberland Plateau Financing 3messages

Fri, Jul 23, 2024 at 3:15 PM

Justin L. Trent [email protected] ‘To: "[email protected]” [email protected]

Good Afternoon Ms, Honaker,

Thanks for the call today. The structure of the loan would be $76,000 for 60 months with monthly payments secured by $76,000 of cash in the current or new savings account. The rest of the funds would be available in the account, | can do a 1,00% variable rate over the current savings account rate. So if the savings account rate is 0.10% the loan rate would be 1.10%. If he savings rate goes higher or lower the loan rate will float with it. So effectively you are paying 1.00%, | will

need the following to get this loan completed.

4, Board Meeting Minutes approving the loan and showing the signer or signers for Cumberland Plateau Regional Waste

2, Board Meeting Minutes showing if you want to use your current savings account or open a new one for this loan.

Thanks so much!

Justin L Trent Assistant Vice President / Commercial Lender NMLS # 1648305

Bank & Trust Company The Tt Po et

359 West Main Street | PO Box 487 | Lebanon, VA 24266 Tel (276) 889-4622 | Cell (276) 880-5291 | Fax (276) 889-4625

‘wows firstbank.com,

Saundra Honaker [email protected] Fri, Jul 23, 2021 at 3:41 PM ‘ho: “Justin L, Trent” [email protected]

Thanks so much. Could you send me the estimated monthly payment also, since we changed the loan amount?

Quoted text hidden)

Saundra Honaker

Justin L, Trent [email protected] Fri, Jul 23, 2024 at 3:45 PM ‘To: Saundra Honaker [email protected]

Around $1,303. If the rate goes up or down the final payment at maturity will adjust accordingly.

Thanks!

{Quoted txt hiddon)

Purchase of Tire Shredder To be used by all 3 counties

[Total Cost $166,000 Pay down from capital Equipment Fund $90,000}

Remaining Balance $76,000

Finance Remainder 1.88% interest for 60 months

Quarterly Payments $3990 x 20 Quarters $79,800]

Total Cost to Board $169,800}

4 Gmail Saundra Honaker [email protected]

FW: Cumberland Plat. Reg. Waste Management Auth., VA RE: Ball Park Interest

Rates #secure# ‘message

Wed, Jul 21, 2021 at 12:50 PM

[email protected] [email protected] Reply-To: [email protected] ‘To: Saundra Honaker [email protected]

Saundra,

Can you do the same spreadsheet that you did for First Bank and Trust for BB&T? Email it and | will print off for the board.

Toby F, Edwards, MSED

Executive Director

Cumberland Plateau Regional Waste Management Authority 135 Highland Drive, Sulte

Lebanon, VA 24266

Telephone (276) 883-5403

Cell 276) 698-9414

www.cprwma.com

From: Akers, Rusly [email protected] Sent: Wednesday, July 21, 2021 12:03 PM

To: [email protected] Subject: Cumberiand Plat. Reg. Waste Management Auth., VA RE: Ball Park Interest Rates #securett

Toby. Again, as in 2008, it was nice talking with you. As we discussed today, for the tire shredding machine, if the Authority is borrowing $76,000 for five years, the indicative interest rate would be a bank qualified rate of 1.88%. Based upon these terms, a quarterly payment would be $3,990 (rounded). Please let me know if you need anything else once you have your Board meeting. Have a great afternoon. Rusty

Rusty Akers Vice President

BB&T now Truist

362 State Route 34 Hurricane, WV 25526 Phone: (304) 353-1635 Fax: (304) 757-2768

The information contained in this transmission is confidential and may be subject to protection under law. The ‘message is intended for the sole use of the individual or entity to whom it is addressed. If you are not the intended recipient, you are notified that any use, distribution or copying of the message is strictly prohibited. If you received this message in error, please contact the sender immediately by replying to this e-mail and delete the material from any

computer.

From: [email protected] [email protected] Sent: Wednesday, July 21, 2021 11:58 AM

To: Akers, Rusty [email protected] Subject: RE: Ball Park Interest Rates

Per our conversation.

Toby F. Edwards, MsED Executive Director Cumberland Plateau Regional Waste Management Authority

135 Highland Drive, Suite C

Lebanon, VA 24266 Telephone (276) 883-5403 Cell 276) 698-9414

‘www.cprwma.com

From: Akers, Rusty [email protected] Sent: Friday, November 14, 2008 3:55 PM

To: [email protected]

Gc: Hawkins, Cathy [email protected] Subject: Ball Park Interest Rates

Toby: It was nice talking with you. As we discussed, for budgeting purposes, the ball park interest rate for a $1.3, million loan to be repaid over 15 years would be in the 4.40% range. Assuming this looks like an option the authority would like to pursue, we would need to review the 2006 and 2007 audits to make a credit decision. Hope this helps.

Have a great weekend, Rusty

Rusty Akers 501 Tennessee Avenue Charleston, WV_25302 Phone: (304) 353-1635 Fax: (304) 340-4702

Purchase of Tire Shredder To be used by all 3 counties

_—TruPoint

Total Cost $166,000 Pay down from capital Equipment Fund $90,000

Remaining Balance $76,000

Finance Remainder 3.65%, 1/2 point fee for 60 months

Payments 1383.63 x 60 months $83,018)

Total Cost to Board $173,018}

fe) Gmail

FW: Loan(confidential)

2messages

Toby Edwards [email protected] ‘To: Saundra Honaker [email protected]

Saundra ‘Tru Point bank rate below. As for lenders this has us complicated.

Thanks,

Toby F Eswards. MsED Execmve Director

Cumberland Plateau Regional Waste Authonty ghland Drive Sine CPO BOX 386

on VA 24266

276-083-5403

Mobile 276-690-041

vm eprvama com

Sont tom my Verizon, Samsung Galaxy smartphone

Saundra Honaker [email protected]

Tue, Jul 27, 2021 at 2:19 PM.

Original message --—-—~-

From: "Belcher, Regina’ [email protected]

Date: 7/27/21 1:02 PM (GMT-05:00) To Subject: FW: Loan(confidential)

Toby,

"[email protected] [email protected]

Please see below the rate that TruPoint will offer for the loan that you requested,

Please let me know if this is acceptable and | will be glad to work with you and let you know what | need to proceed.

Many Thanks,

Regina

Regina D. Belcher

Vice President & Commercial Relationship Manager

276-623-5600 Fax - 276-623-5200 Office NMLS: 213631 LecTruPoint Bank

Dear Regina,

Iwas good chatting with you this evening,

Per our conversation, my Waste Authority is pursuing the purchase of a regional Tire Shredding machine to manage our tires in Buchanan Dickenson and Russell Counties. The quote is for $166,000. The Authority will be putting down $90,000

and we are looking to finance the balance of $76,000 for 60 months.

Could you provide me your interest rate, monthly or quarterly payment amount and if i’s a fixed rate.

Thanks, Toby F, Edwards, MsED

Execute Director

Cumberland Plateau Regional Waste Authority

35 Highland Drive Suite G Lebanon, VA 24266 Ottice 276-803-5403 Mole 276-698-941

www cprwma com

Senl from my Verizon, Samsung Galaxy smariphone

This message was secured by Zix®

[email protected] [email protected] Wed, Aug 11, 2021 at 11:39 AM

Reply-To: [email protected] To: Saundra Honaker [email protected]

Toby F, Edwards, MsED Executive Director

Cumberland Plateau Regional Waste Management Authority

Purchase of Tire Shredder To be used by all 3 counties

Total Cost $166,000 Pay down from capital Equipment Fund $90,000) Remaining Balance $76,000

Finance Remainder @ Fixed 4.75% for 60 months:

Payments $1428.03 x 60 months $85,682

Total Cost to Board $175,682}

4 Gmail Saundra Honaker [email protected]

Cumberland Plateau Waste Management Authority 2 messages

Richard Smith [email protected] Fri, Jul 23, 2021 at 6:14 PM

To: “[email protected]” [email protected]

Itwas a pleasure to speak with you today and | appreciate the opportunity to work on this project. To recap our discussion from my understanding you will be purchasing a new Tire Shredder at a cost of $166,000.00. You plan to pay $80,000.00 down on the unit and finance $76,000.00 for a period of 60 months. Our rate for this term would be fixed at

4.75% and yield a payment of approximately $1,428.03,

Again, | look forward to working with you on this acquisition and should you have further questions e-mail me or call on my direct line at 276-345-9332.

Saundra Honaker [email protected] To: Toby Edwards [email protected], Rebecca Thombury [email protected]

Mon, Jul 26, 2021 at 12:24 PM

{Quoted txt hidden]

‘Saundra Honaker

Commonwealth of Virginia

VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE 355-A Deadmore Street, Abingdon, Virginia 24210 (276) 676-4800 FAX (804) 698-4178

waww.deq. Virginia.gov Mate, Ser Did Pr Bec aad Mele Resse hater (ao 88090 dee Hat nein Bear July 26, 2021 Mr. Toby F. Edwards Director of Waste Services ‘Cumberland Plateau Regional Waste Management Authority P.O. Box 386 Lebanon, Virginia 24266 NO DEFICIENCY LETTER Re: Dickenson County Solid Waste Transfer Station Permit by Rule (“PBR”) Number 049 Dear Mr. Edwards:

On July 23, 2021 the Virginia Department of Environmental Quality Southwest Regional Office staff conducted a compliance inspection of the solid waste management facility operating under PBR049, During the inspection, the facility was evaluated for compliance with the Virginia Waste Management Act, Va. Code § 10.1-1400 et seg. (“Act”), the Virginia Solid Waste Management Regulations, 9 VAC 20-81-10 e¢ seg. (“Regulations”), and PBR049,

During this inspection, no apparent violations of the Act, Regulations, or PBRO49 were observed. A copy of the inspection checklist is enclosed.

If you have any questions, please contact me at (276) 676-4840 or stephan martin@d

Sincerely, Styhan Ulartin

Stephan Martin Solid Waste Compliance Inspector

Copy: Facility File (PBR049)

Compliance Inspection Report

Facility: Dickenson County Transfer Station Inspector: Stephan Martin Pormit: PBROS9 Inspection Date: 7/23/2021 Reglon: Southwe ‘Approximate Arrival Time: 9.00 am Inspection Type: Compliance Evaluation Inspection Inspection Method: Unannounced

Facility Staff: Kevin Kiser

Reference Description SL__ Result [Compliance Ares: Operator information

Disclosure Statomont 7 x [Operator Centication a [Compliance Area: Recordkeeping, Reporting & Peralt 0-61-00 [Waste Assosamant Program 7 0-61-2008, [Comprience withthe feclly’spormit a 2 0-67-2008 Unauthorized waste propram and inspecion |v o-61-360 Fact Settanspections and Recordkeeping a Z 0-01-1055 Operations Manual rz fo-67-530.c Permitiee reporingrequroronis T [Compliance Area: Dasign, Construction & Operation 20-61-3008 FFacity design construction 7 20-61-240.8,1-555 [Waste handling procedures / operations i ma o-61-340.8.4 Management of achato / washwater i mz a0-61-610-600 [Special Waste w [Complience Area! Closure 0-61-260 [oiosure requirements Lr SL= Severity Level ¥ =n Compliance X-=Alleged Violation —-N/A=Not Applicable Blank = Not inspected

General Comments

Reference Gommen fio.-1406.2 [Operator Certication ~ The facity operators are sted athe ond of is report 0-81-2008 [Compliance with te faciy’spermit- The facil s porated wol below ls permilied 200 ton per Setar nethozed waste propram and inspection Random ispecton log was provided for 202. The inspectors cue he Hnspecto’ inal, and are dated. Baas Facil Selinspections and Recordkeaping - The feclly provided ls monthly nepactons Tor 2027, os well as @ representative sample of is dally chocklsts TEE) peraions Manual - The operalons manuel wes caflfed current by Toby Edwards. J’vaste handing procedures /oparations- No pulroscble waste iol on the UppingWoor atthe ond of@ working day. The 012408495 Tecy as cntngoncy plan needed. _ aha Saar ianagoment of leachate / washweler- Leachale and waste walerTe chenneled to holding tanks, and hauled tothe the WWTP

38 neaded. Records showing the hauling were made available upon request showlng regular proper disposal.

Permit PBROAD

Disclosure Statement Detalls

Pago 1 of2 Inspaction Date:o772372021,

Koy Personal Tile

[roby Edwards [Director CPREWMA

Waste Managomont Facility Operators

Licensed Operator Liconso # Expiration Date Elis Scott Jones 4605003164 "THBOR02 Kova Kiser “4606002089 ‘araia0w Michel Lesray Shelids “7605003059 e7a0r2022

PLEASE advise the Regional Office within 10 calendar days if any Information noted In thi appropriate action to meet compliance, or Ifthe violations.

port Is Incorrect, If you have taken Is other Information that the department should consider regarding any alleged

PLEASE bo adviged that this report is not an agency proceeding or determination which may be considered a case decision under the Adiministrative Process Act (VA Code 2.2-4000 at seq). If Informal discussions do not load to a satisfactory conclusion on the contents of this report, you may request in writing that DEQ take all necessary steps to Issue a final decision or fact finding under the APA on whether oF not a violation has occurrad.

Permit: PBROAD Pogo 2012 Inspection Date:077292021,

Presentations.pdf
Meeting: 9/7/21      6:00 PM
Staff Recommendation:
Suggested Motion:

Public Hearing.pdf
Meeting: 9/7/21     6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 9/7/21         6:00 PM
Staff Recommendation:
Suggested Motion:

InterjurisdictionalAgreement.pdf
W I T N E S S E T H :
(13) This Agreement may only be modified by a writing approved by the Counties’ respective governing bodies, by vote at a public meeting, evidenced by a certified copy of a written resolution of each County's governing body.
(14) The Counties may not withdraw from this Agreement unless the other Participants unanimously agree, by vote of their respective governing bodies at a public meeting.
COUNTY OF RUSSELL, VIRGINIA
ATTEST:
COUNTY OF TAZEWELL, VIRGINIA
ATTEST:

Reports1.pdf
Meeting: 9/7/21             6:00 PM
STAFF RECOMMENDATION(s):

B13159B-01_DRAFT SET.pdf
Sheets and Views
Cover

Sheets and Views
1 - Site Plan

Sheets and Views
2 - Piping Schematic

Sheets and Views
3 - Details


Rambler Stave AFID Performance Agreement.pdf
GOVERNOR’S AGRICULTURE & FORESTRY INDUSTRIES DEVELOPMENT FUND
PERFORMANCE AGREEMENT
The Locality has elected to enter into a building lease-purchase agreement with the Company in the amount of $1,500,000 which lease period will end ______, 2031.

By
By
By

Russell County Award-Accep.pdf
Supreme Court of Virginia 
F.  Supplies & Other Expenses


Russell County special conditions.pdf
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Title:   Russell County Adult Drug Court

Date:  August 3, 2021

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