2021-05-03 17 00-Russell BOS-Regular Meeting-Packet

2021-05-03 17 00-Russell BOS-Regular Meeting-Packet

Document Date: May 3, 2021 Document: 2021-05-03_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors May 3, 2021

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – MAY 3, 2021

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

The Russell County Board of Supervisors Meetings will be held pursuant to the Russell County Emergency Ordinance of April 6, 2020 and amended on September 8, 2020 and March 8, 2021 to allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures.

CALL TO ORDER & ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PUBLIC HEARING

VDOT Secondary Six-Year Plan – Fiscal Years 2021/22 to 2026/27
RC Cigarette Tax Ordinance
RC Meal Tax Ordinance

PRESENATIONS

Donald Purdie – Appalachian Council for Innovation – SpaceX StarLink…….A-1

Agenda Board of Supervisors May 3, 2021

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - MAY 3, 2021

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

‘The Russell County Board of Supervisors Meetings will be held pursuant to the Russell County Emergency Ordinance of April 6, 2020 and ‘amended on September 8, 2020 and March 8, 2021 to allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meotings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures.

CALL TO ORDER & ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) - Legal Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION - Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA

PUBLIC HEARING

VDOT Secondary Six-Year Plan — Fiscal Years 2021/22 to 2026/27
RC Cigarette Tax Ordinance
RC Meal Tax Ordinance

PRESENATIONS

Donald Purdie — Appalachian Council for Innovation — SpaceX StarLink…A-1

Russell County Page 1

Agenda Board of Supervisors May 3, 2021

Russell County Page 2

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors….……………B-1

a. Unapproved minutes of April 5, 2021 b. Unapproved minutes of April 12, 2021

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………C-1

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance
Project Jonah Building Construction & Environmental Inspection Service
Request for Proposal (RFP)

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

  REPORTS

Three Rivers Destination Center (ARC) Power Grant Application ($1.5M)……D-1

REQUESTS

Arty Lee Campground (VDH) Application……………………………………………D-2
VDOT Secondary Highway Six-Year Plan (2021/22 – 2026/27)……………………D-3
Older Americans Month 2021 Proclamation…………………………………………D-4
RC FY 2021/2022 Budget & CY 2022 Tax Rate Public Hearing………………….D-5

Agenda Board of Supervisors May 3, 2021

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of April 5, 2021 b. Unapproved minutes of April 12, 2021

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration. RC Planning Commission Charles Edmonds —- Four-Year Term April 3, 2021 CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS…

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance
Project Jonah Building Construction & Environmental Inspection Service Request for Proposal (RFP)

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

Three Rivers Destination Center (ARC) Power Grant Application ($1.5M)…D-1

REQUESTS

Arty Lee Campground (VDH) Application…
VDOT Secondary Highway Six-Year Plan (2021/22 — 2026/27)…
Older Americans Month 2021 Proclamation…
RC FY 2021/2022 Budget & CY 2022 Tax Rate Public Hearii

Russell County Page 2

Agenda Board of Supervisors May 3, 2021

Russell County Page 3

Deputy Emergency Management Coordinator Position……….…………………D-6
RC Assistant Registrar Position………………………………………………………D-7
RC Courthouse Custodian Position……………………………………………….…D-8
Honaker Lions Club – 2021 Honaker Independence Day Celebration…………D-9

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………E • RC IDA …………………………………………………………………………………….F • RC PSA …………………………………………………………………………………… G • Castlewood W&S …………………………………………………………………………H • RC Tourism……………………………………………………………………………….I • RC Planning Commission ………………………………………………………………J • RC Conference Center….………………………………………………………………K • RC Fitness Center……………………………………………………………………….L • RC Transportation & Safety……………………………………………………………M • RC Cannery Reports…………………………………………………………………….N • RC Building Inspector……………………………………………………………………O • RC Disposal……………………………………………………………………………….P • RC Litter……………………………………………………………………………………Q

Agenda Board of Supervisors May 3, 2021

Deputy Emergency Management Coordinator Position…
RC Assistant Registrar Positiot
RC Courthouse Custodian Position…
Honaker Lions Club — 2021 Honaker Independence Day Celebration…

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . RC Conference Center. RC Fitness Center… RC Transportation & Safety. RC Cannery Reports… RC Building Inspecto RC Disposal RC Litte

Russell County Page 3

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(3)(7)(8) – Legal Discussions concerning Northrop Grumman Corporation.

The vote was: Aye:
Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Oris Christian -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:
Nay:

CLOSED SESSION

Motion made by. , second by, and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(3)(7)(8) - Legal Discussions concerning Northrop Grumman

Corporation.

The vote was: Aye: Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the inia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Oris Christian - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by. , second by. and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item

137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

     Meeting: 5/3/21     6:00 PM

Public Hearing

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance

Staff Recommendation:

Board Discretion.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Chairperson Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

Public Hearing

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance

Staff Recommendation: Board Discretion. Suggested Motion: Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester District 3 District 1 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

PUBLIC NOTICE

The Russell County Board of Supervisors will conduct Public Hearings on Monday, May 3, 2021 at 6:00 p.m. to hear comments concerning the adoption of the “Cigarette Tax Ordinance” and “Meal Tax Ordinance”.

A copy of the proposed Cigarette and Meal Tax Ordinances are available for review in the Office of the County Administrator at 137 Highland Drive, Lebanon, Virginia during normal business hours.

In addition, the ordinances are posted on the County’s Website at
http://www.russellcountyva.us/257/Ordinances-Resolutions and on RussellCountyVA App on Google Play Store.

The Public Hearings will be held in the Russell County Board of Supervisors Room at the Russell County Governmental Center, 133 Highland Drive, Lebanon, Virginia during the regular May 2021 monthly meeting.

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

http://www.russellcountyva.us/257/Ordinances-Resolutions Russell County Virginia “The Heart of Southwest Virginia”

ris Christian David Eaton At-Large District 4

Lou Ann Wallace Rebecca Dye, Chairperson Stove Breeding District 2 District 6 District 5

Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District 1 Gounty Administrator

BLIC NOTICE

A copy of the proposed Cigarette and Meal Tax Ordinances are available for review in the Office of the County Administrator at 137 Highland Drive, Lebanon, Virginia during normal business hours.

In addition, the ordinances are posted on the County’s Website at http://www.russellcountyva.us/257/Ordinances-Resolutions and on RussellCountyVA App on Google Play Store

BY ORDER OF THE RUSSELL COUNTY BOARD OF SUPERVISORS

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Ord. No. 01-21

Page 1 of 7

BOARD OF SUPERVISORS COUNTY OF RUSSELL LEBANON, VIRGINIA

Ordinance

At a regular meeting of the Russell County Board of Supervisors held in the Russell County Government Center, Lebanon, Virginia on the ______ day of ______, 2021:

Present Vote

Rebecca Dye, Chairperson
Tim Lovelace, Vice Chairman
Lou Ann Wallace Carl Rhea
David Eaton
Steve Breeding
Oris Christian

On motion of __________, seconded by _________, which carried _____, the following ordinance was adopted:

RUSSELL COUNTY CIGARETTE TAX ORDINANCE

WHEREAS, § 58.1-3830 and § 58.1-3832 et seq. of the Code of Virginia (1950), as amended, authorizes Russell County, Virginia to levy cigarette tax upon the sale and use of cigarettes.

NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Russell County, Virginia, pursuant to the authority granted to it by § 58.1-3830 and § 58.1-3832 et seq. of the Code of Virginia (1950), as amended, after notice and public hearing, as required by law, hereby adopts the following:

Definitions.

The following words and phrases, when used in this article, shall, for the purposes of this article, have the following respective meanings except where the context clearly indicates a different meaning:

Carton means any container, regardless of material used in its construction, in which packages of cigarettes are placed.

Cigarette means and includes any roll of any size or shape for smoking, whether filtered or unfiltered, with or without a mouthpiece, made wholly or partly of cut, shredded or crimped tobacco or other plant or substitute for tobacco, whether it is flavored, adulterated or mixed with another ingredient, if the wrapper or cover is made of any material other than leaf tobacco or homogenized leaf tobacco, regardless of whether the roll is labeled or sold as a cigarette or by any other name.

Commissioner of revenue means the commissioner of revenue of the county and any of his or her duly authorized deputies and agents.

Dealer means and includes every manufacturer’s representative, wholesaler, retailer, cigarette machine operator, public warehouseman or another person who shall sell, receive, store, possess, distribute or transport cigarettes within or into the County.

Ord. No. 01-21

BOARD OF SUPERVISORS COUNTY OF RUSSELL LEBANON, VIRGINIA

Ordinance

‘At a regular meeting of the Russell County Board of Supervisors held in the Russell County Government Center, Lebanon, Virginia on the day of , 2021:

Present Vote

Rebecca Dye, Chairperson Tim Lovelace, Vice Chairman Lou Ann Wallace

Carl Rhea

David Eaton

Steve Breeding

Oris Christian

On motion of , $200 carried , the following ordinance was adopted:

INANCE FoF tl je of Virginia (1950), as amended, upon the sale-and use of cigarettes.

ard of Supervisors of Russell County, Virginia, §8.1-3832 et seq. of the Code of Virginia (1950),

any roll of any size or shape for smoking, whether filtered or unfiltered, with or without a Piece, made wholly or partly of cut, shredded or crimped tobacco or other plant or substitute for tobacco, whether it is flavored, adulterated or mixed with another ingredient, if the wrapper or cover is made of any material other than leaf tobacco or homogenized leaf tobacco, regardless of whether the roll is labeled or sold as a cigarette or by any other name.

Commissioner of revenue means the commissioner of revenue of the county and any of his or her duly authorized deputies and agents.

Dealer means and includes every manufacturer’s representative, wholesaler, retailer, cigarette machine operator, public warehouseman or another person who shall sell, receive, store, possess,

distribute or transport cigarettes within or into the County.

Page 1 of 7

Ord. No. 01-21

Page 2 of 7

Package means any container, regardless of the material used in its construction, in which separate cigarettes are placed without such cigarettes being placed into any container within the package. Packages are those containers of cigarettes from which individual cigarettes are ordinarily taken when they are consumed by their ultimate user. Ordinarily, a package contains twenty (20) cigarettes; however, the term “package” includes those containers in which fewer or more than twenty (20) cigarettes are placed.

Person means any individual, partnership, society, association, joint stock company, corporation, estate, receiver, trustee, assignee, referee, or any other person acting in a fiduciary or representative capacity, whether appointed by a court or otherwise, and any combination of individuals.

Purchaser means every person to whom title to any cigarettes is transferred by a seller within the jurisdictional limits of the county.

Sale means every act or transaction, irrespective of the method or means employed, including the use of vending machines and other mechanical devices, whereby title to any cigarettes is transferred from the seller to any other person within the jurisdictional limits of the county.

Seller means every person who transfers title to any cigarettes or in whose place of business title to any cigarettes is transferred, within the jurisdictional limits of the county, for any purpose other than resale.

Stamp means a small, gummed piece of paper or decal to be sold by the treasurer and to be affixed to every package of cigarettes sold at retail in the county, and any insignia or symbols printed by meter machine upon any such package under the authorization of the treasurer.

Treasurer means the treasurer of the county and any of his or her duly authorized deputies and agents.

Registration required. Each distributor, wholesaler, vendor, retailer, or other person selling, storing, or possessing

cigarettes within or transporting cigarettes within or into the county for sale or use shall first register with the commissioner of revenue. The application form, which shall be supplied upon request, shall require such information relative to the nature of the business engaged in by the applicant as the commissioner of revenue deems necessary for the administration and enforcement of this article. Any applicant whose place of business and residence is outside the county shall automatically, by filing his application, submit himself to the county’s legal jurisdiction and appoint the county administrator as his agent for any service of lawful process. A copy of any such process served on the county administrator shall be sent forthwith by registered mail to the distributor, wholesaler, vendor, retailer, or other person.

Levied; amount. There is hereby levied and imposed by the county, upon every sale of cigarettes, an excise tax of

one and twenty-five hundredths (1.25) cents per cigarette sold within the county (i.e., twenty-five (25) cents per pack), the amount of such tax to be paid by the seller, if not previously paid, in the manner and at the time provided for in this article.

Method of payment. (a) The tax imposed by this article shall be paid by affixing or causing to be affixed a stamp or stamps,

of the proper denominational or face value, to every package of cigarettes sold within the county, in the manner and at the time or times provided for in this article. Every dealer and every seller in the county, once registered, shall have the right to buy such stamps from the county treasurer and to affix the same to packages of cigarettes as provided in this article.

(b) The commissioner of revenue may permit the payment in advance of the tax levied and imposed by this article by the method of placing imprints of the stamps upon original packages using meter

Ord. No. 01-21

Purchaser means every person to whom title to any cigarett jurisdictional limits of the county.

nsferred by a seller within the

Sale means every act or transaction, irrespective of th use of vending machines and other mechanical devices, w!

r means employed, including the any cigarettes is transferred from

place of business title to any cigarettes is transferred, within the jurisdictior irpose other than

resale,

to every package of cigarettes sold at machine upon any such package under

Treasurer means the treasurer of t! jer duly authorized deputies and agents.

Registration req!

Each distributor, cigarettes within or trar ie county for sale or use shall first register with the commissioner of rever h shall be supplied upon request, shalll require ‘such information relative to t jaged in by the applicant as the commissioner

of revenue, cement of this article. Any applicant whose place of, hall automatically, by filing his application, submit himsel unty administrator as his agent for any service of lawful ss served on the county administrator shall be sent forthwith

There is hereb fed by the county, upon every sale of cigarettes, an excise tax of one and twenty-five hui cents per cigarette sold within the county (ie., twenty-five (25) ‘cents per pack), the amot 'ax to be paid by the seller, if not previously paid, in the manner and at the time provided for in thi

Method of payment.

(a) The tax imposed by this article shall be paid by affixing or causing to be affixed a stamp or stamps, of the proper denominational or face value, to every package of cigarettes sold within the county, in the manner and at the time or times provided for in this article. Every dealer and every seller in the county, once registered, shall have the right to buy such stamps from the county treasurer and to affix the same to packages of cigarettes as provided in this article.

(b) The commissioner of revenue may permit the payment in advance of the tax levied and imposed by this article by the method of placing imprints of the stamps upon original packages using meter

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Page 3 of 7

machines, in lieu of the method of paying such tax by the purchase and affixing of gummed stamps and may prescribe and enforce the necessary regulations setting forth the method to be employed and the condition to be observed in the use of such meter machines.

Preparation and sale of stamps. For the purpose of making stamps available for use, the commissioner of revenue shall prescribe,

prepare, and furnish to the county treasurer, and the county treasurer shall sell stamps of such denominations and in such quantities as may be necessary for the payment of the taxes imposed by this article. In the sale of such stamps, the county treasurer shall allow a discount of one-tenth (0.10) of a cent per cigarette (i.e., two (2) cents per pack) to cover the costs which will be incurred in affixing the stamps to packages of cigarettes. In the event the printing by an authorized meter machine is used in lieu of gummed stamps, there shall be allowed a discount of six (6) percent of the denominational or face value of the imprints of such stamps so printed by such meter machine to cover the costs incurred in printing such imprints.

General duties of dealers and sellers with respect to stamps. (a) Every dealer in cigarettes is hereby required and it shall be his duty to purchase such stamps, at the

office of the county treasurer, as shall be necessary to pay the tax levied and imposed by this article, and to affix or cause to be affixed a stamp or stamps of the monetary value prescribed by this article to each package of cigarettes prior to delivery or furnishing of such cigarettes to any seller. Nothing herein contained shall preclude any dealer from using a stamp meter machine in lieu of gummed stamps to effectuate the provisions of this article.

(b) Every seller shall examine each package of cigarettes prior to exposing the same for sale, for the purpose of ascertaining whether such package has the proper stamps affixed thereto or imprinted thereon, as provided by this article. If, upon such examination, unstamped or improperly stamped packages of cigarettes are discovered, the seller, where such cigarettes were obtained from a dealer, shall immediately notify such dealer, and upon such notification, such dealer shall forthwith either affix to or imprint upon such unstamped or improperly stamped packages the proper number of stamps, or shall replace such packages with others to which stamps have been properly affixed or imprinted thereon.

© Should a seller obtain or acquire possession of, from any person other than a dealer, any unstamped or improperly stamped cigarettes, such seller shall forthwith, before selling or offering or exposing such cigarettes for sale in the county, purchase and affix or cause to be affixed to such packages of cigarettes the proper stamps, or the markings of a meter machine, covering the tax imposed by this article.

(d) In the event any seller elects to purchase and affix stamps or imprints of a meter machine, before offering cigarettes for sale, any dealer delivering and furnishing cigarettes to such seller shall not be required to purchase and affix such stamps or imprints to such cigarettes so sold or furnished; provided that any such dealer shall, on the day after such delivery and furnishing, file with the commissioner of revenue a copy of the delivery memorandum showing the name and address of the seller and the quantity and type of cigarettes so delivered and furnished.

Visibility of stamps or meter markings. Stamps or the printed markings of a meter machine shall be placed upon each package of cigarettes

in such manner as to be readily visible to the purchaser.

Altering design of stamps. The commissioner of revenue may, from time to time, and as often as he or she may deem

advisable, provide for the issuance and exclusive use of stamps of a new design and forbid the use of stamps of any other design.

Preparation and sale of stamps.

For the purpose of making stamps available for use, the commissioner of revenue shall prescribe, prepare, and furnish to the county treasurer, and the county treasurer shall sell stamps of such denominations and in such quantities as may be necessary for the payment of the taxes imposed by this article. In the sale of such stamps, the county treasurer shall allow a discount of one-tenth (0.10) of a cent per cigarette (.e., two (2) cents per pack) to cover the costs which will be incurred in affixing the stamps to packages of cigarettes. In the event the printing by an authorize fr machine is used in lieu of ‘gummed stamps, there shall be allowed a discount of six (6) per the denominational or face value of the imprints of such stamps so printed by such meter machi ver the costs incurred in printing such imprints.

General duties of dealers and sellers with

(a) Every dealer in cigarettes is hereby required office of the county treasurer, as shall be net and to affix or cause to be affixed a stamp or

(b) Every seller shall examine each pad purpose of ascertaining whether suc! thereon, as provided by this article. If, packages of cigarette dealer, shall imme In, such dealer shall forthwith either affix to or ped packages the proper number of stamps, or shal lers to which stamps have been properly affixed or imprinted thereon.

e +hase and affix or cause to be affixed to such pa ps, or the markings of a meter machine, covering the tax impo

(4) Inthe evel And affix stamps or imprints of a meter machine, before offering ciga dealer delivering and furnishing cigarettes to such seller shall not be

required to put Ich stamps or imprints to such cigarettes so sold or furnished;

fall, on the day after such delivery and furnishing, file with the

of the delivery memorandum showing the name and address of the pe of cigarettes so delivered and furnished.

‘commissioner of re seller and the quanti

Visibility of stamps or meter markings.

Stamps or the printed markings of a meter machine shall be placed upon each package of cigarettes in such manner as to be readily visible to the purchaser.

Altering design of stamps.

The commissioner of revenue may, from time to time, and as often as he or she may deem advisable, provide for the issuance and exclusive use of stamps of a new design and forbid the use of ‘stamps of any other design.

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Page 4 of 7

Refund for unused stamps or meter imprints. (a) Should any person, after acquiring from the county treasurer any stamps provided for in this article,

cease to be engaged in a business necessitating the use thereof, or should any such stamps become mutilated and unfit for use, other than by cancellation as provided in this article, such person shall be entitled to a refund of the denominational or face amount of any stamps so acquired and not used by him, less five (5) percent of the denominational or face amount thereof, upon presenting such stamps to the commissioner of revenue and furnishing the commissioner of revenue with an affidavit showing, to his satisfaction, that such stamps were acquired by such person and have not in any manner been used and the reason for requesting such refund. In the case of any authorized meter machine, should any imprints of such machine theretofore paid for not be used, such person shall, upon furnishing the commissioner of revenue with a similar affidavit, be entitled to a refund of the denominational or face amount thereof, less six (6) percent of the denominational or face amount of such imprints of such machine not so used.

(b) All refunds for unused and mutilated stamps and for nonuse of imprints of stamps by meter machines provided for under this section are hereby authorized to be made on vouchers approved by the commissioner of revenue and, when made, the same shall be charged against the sums collected for the sale of such stamps and for the use of such imprints.

Seizure and sale of unstamped cigarettes. (a) Whenever the commissioner of revenue shall discover cigarettes in quantities of more than six (6)

cartons within the county which are subject to the tax imposed by this article and upon which the tax has not been paid or upon which stamps have not been affixed or evidence of such tax shown thereon by the printed markings of an authorized meter machine, as this article requires, such cigarettes shall be conclusively presumed for sale or use within the county and the commissioner of revenue may forthwith seize and confiscate such cigarettes, if:

(1) They are in transit, and are not accompanied by a bill of lading or other document indicating the true name and address of the cosigner or seller and of the cosigner or purchaser, and the brands and quantity of cigarettes so transported; or are in transit and accompanied by a bill of lading or other document which is false or fraudulent in whole or in part; or

(2) They are in transit and are accompanied by a bill of lading or other documents indicating:

a. A consignee or purchaser in another state or the District of Columbia who is not authorized by the law of such other jurisdiction to receive or possess such tobacco products on which the taxes imposed by such other jurisdiction have not been paid, and unless the tax of the state or district of destination has been paid and the said products bear the tax stamp of that state or district; or

b. A consignee or purchaser in the Commonwealth but outside the county who does not possess a Virginia sale and use tax certificate, a Virginia retail tobacco license and where applicable, both a business license and retail tobacco license issued by the local jurisdiction of destination; or

(3) They are not in transit and the tax has not been paid, nor have approved arrangements for payment been made, provided that this subsection shall not apply to cigarettes in the possession of distributors or public warehouses which have filed notice and appropriate proof with the commissioner of the revenue that those cigarettes are temporarily within the county and will be sent to consignees or purchasers outside the county in the normal course of business.

(b) All cigarettes seized and confiscated according to subsection (a) of this section shall thereupon be deemed to be forfeited to the county and may be sold within a reasonable time thereafter, after proper notice of such seizure is given to the known holders of property interests in the cigarettes. Such notice shall be given to known holders of property interests, if any, by certified mail and by

Refund for unused stamps or meter imprints.

(a)

(b)

Seizure and sale of unstamped cigarettes.

(a)

(b)

Should any person, after acquiring from the county treasurer any stamps provided for in this article, cease to be engaged in a business necessitating the use thereof, or should any such stamps become mutilated and unfit for use, other than by cancellation as provided in this article, such person shall be entitled to a refund of the denominational or face amount of any stamps so acquired and not used by him, less five (5) percent of the denominational or face amount thereof, upon presenting such stamps to the commissioner of revenue and furnishing the commissioner of revenue with an affidavit showing, to his satisfaction, that such stamps were acquired by such person and have not in any manner been used and the reason for requesting such refund. In the ‘case of any authorized meter machine, should any imprints of such machine theretofore paid for not be used, such person shall, upon furnishing the commissionenofrevenue with a similar affidavit, be entitled to a refund of the denominational or face amount t! less six (6) percent of the denominational or face amount of such imprints of such, not so used.

All refunds for unused and mutilated stamps and for machines provided for under this section are her by the commissioner of revenue and, when m collected for the sale of such stamps and for,

nts of stamps by meter jade on vouchers approved ged against the sums

thorized same shall fe of such imprints.

‘Whenever the commissioner of cartons within the county which ar has not been paid or upon which sta thereon by the printed markings of ai cigarettes shall be conclusively presu!

'S in quantities of mote than six (6)

dd by this article and upon which the tax or evidence of such tax shown

5 this article requires, such

‘ounty and the commissioner of

1g or other document indicating 1e cosigner or purchaser, and the

h other jurisdiction to receive or possess such tobacco posed by such other jurisdiction have not been paid, and trict of destination has been paid and the said products or district; or

sser in the Commonwealth but outside the county who does not Je and use tax certificate, a Virginia retail tobacco license and where ness license and retail tobacco license issued by the local

jurisdiction 0 ation; or

All cigarettes seized and confiscated according to subsection (a) of this section shall thereupon be deemed to be forfeited to the county and may be sold within a reasonable time thereafter, after proper notice of such seizure is given to the known holders of property interests in the cigarettes. Such notice shall be given to known holders of property interests, if any, by certified mail and by

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written notice posted on the bulletin board of the courthouse of the county at least seven (7) days before the date of sale. Such notice shall contain the time and place at which the sale is to occur and procedures for administrative appeal as well as affirmative defenses which may be asserted by such holders. All moneys collected under this section shall be paid to the county treasurer and treated as other taxes collected under this article. No credit from any sale or other disposition shall be allowed toward any tax or penalties owed.

Seizure and sale of coin-operated vending machines and counterfeit stamp or impression devices.

(a) Any coin-operated vending machine, in which any cigarettes are found, stored, or possessed bearing a counterfeit or false tobacco tax stamp or impression or any unstamped cigarettes, or any cigarettes upon which the tax has not been paid, may be declared contraband property and be subject to confiscation and sale as provided in section 14-180(b). When any such vending machine is found containing such cigarettes, it shall be presumed that such cigarettes were intended for distribution, sale or use therefrom. In lieu of immediate seizure and confiscation of any vending machine used in an illegal evasion of the tax, it may be sealed by appropriate enforcement authorities to prevent continued illegal sale or removal of any cigarettes and may be left unmoved until other civil and criminal penalties are imposed or waived. Notice requirements shall be the same as if the machine had been seized. Such seal may be removed, and the machine declared eligible for operation only by authorized enforcement authorities. Nothing in this section shall prevent seizure and confiscation of a vending machine at any time after it is sealed.

(b) Any counterfeit stamps or counterfeit impression devices found may also be seized and confiscated.

Dealers’ and sellers’ records. It shall be the duty of every dealer and seller to maintain and keep, for a period of two (2) years,

such records of cigarettes sold and delivered by him as may be required by the commissioner of revenue and to make all such records available for examination by such commissioner of revenue, upon demand, at all reasonable times.

Rules and regulations for enforcement and administration of article; examination of books, records, etc.

(a) The commissioner of revenue may prescribe, adopt, promulgate, and enforce rules and regulations relating to the method and means to be used in the cancellation of stamps and to all other matters pertaining to the administration and enforcement of the provisions of this article. It shall be unlawful for any person to fail, neglect or refuse to comply with such rules and regulations.

(b) The commissioner of revenue may examine books, records, invoices, papers, and all cigarettes in and upon any premises where the same are placed, stored, sold, offered for sale, or displayed for sale by a seller or dealer.

Tax is in addition to other taxes. The tax levied and imposed by this article shall be in addition to all other taxes of every kind levied

and imposed by any other ordinance or law.

Violations of article—Generally. (a) Any person violating any of the provisions of this article shall be guilty of a Class 1 misdemeanor. In

addition, any person who shall perform any fraudulent act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article shall be required to pay a penalty in the amount of fifty (50) percent and interest not to exceed three quarters of one percent per month upon any tax found to be overdue and unpaid. Conviction and payment of a fine for such violation shall not relieve any person from the payment of any tax imposed by this article.

written notice posted on the bulletin board of the courthouse of the county at least seven (7) days before the date of sale. Such notice shall contain the time and place at which the sale is to occur and procedures for administrative appeal as well as affirmative defenses which may be asserted by ‘such holders. All moneys collected under this section shall be paid to the county treasurer and treated as other taxes collected under this article. No credit from any sale or other disposition shall be allowed toward any tax or penalties owed.

Seizure and sale of coin-operated vending machines and counterfeit stamp or impression devices.

(a) Any coin-operated vending machine, in which any cigarettes ar bearing a counterfeit or false tobacco tax stamp or impressio} cigarettes upon which the tax has not been paid, may be subject to confiscation and sale as provided in section 1 is found containing such cigarettes, it shall be presu! distribution, sale or use therefrom. In lieu of imm machine used in an illegal evasion of the tax, it authorities to prevent continued illegal sale or, fal of any cigaret Until other civil and criminal penalties are imBosed or waived. Notice re as if the machine had been seized. Such seal e declared eligible for operation only by authorized enforcement aut all prevent seizure and confiscation of a vendi

und, stored, or possessed yy unstamped cigarettes, or any contraband property and be

). When any such vending machine cigarettes were intended for nfiscation of any vending riate enforcement

\d may be left unmoved

izure sealed by

(b) Any counterfeit stamps or counter Ind may also be seized and confiscated. Dealers’ and sellers’ records.

It shall be the duty of ‘such records of cigarettes

a period of two (2) years, the commissioner of revenue

, promulgate, and enforce rules and regulations ie cancellation of stamps and to all other matters jorcement of the provisions of this article. It shall be unlawful somply with such rules and regulations.

jay examine books, records, invoices, papers, and all cigarettes in je same are placed, stored, sold, offered for sale, or displayed for

imposed by this article shall be in addition to all other taxes of every kind levied and imposed by any other ordinance or law.

Violations of article—Generally.

(a) Any person violating any of the provisions of this article shall be guilty of a Class 1 misdemeanor. In addition, any person who shall perform any fraudulent act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article shall be required to pay a penalty in the amount of fifty (50) percent and interest not to exceed three quarters of one percent per month upon, any tax found to be overdue and unpaid. Conviction and payment of a fine for such violation shall not relieve any person from the payment of any tax imposed by this article.

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(b) Each violation of, or noncompliance with, any of the provisions of this article shall be and constitute a separate offense and shall subject every person convicted thereof to the penalties prescribed.

Prohibited acts enumerated. It shall be unlawful and a violation of this article for any person:

(1) To perform any act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article or of any part thereof; or for any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him under the provisions of this article or to fail or refuse to obey any lawful order which the commissioner of revenue may issue under this article.

(2) To make falsely or fraudulently, forge, alter or counterfeit any stamp or the printed markings of any meter machine or to procure or cause to be made, forged, altered or counterfeited any such stamp or printed markings of a meter machine or to knowingly and willfully alter, publish, pass, or tender as true any false, altered, forged, or counterfeited stamp or stamps or printed markings of a meter machine.

(3) To sell any cigarettes upon which the tax imposed by this article has not been paid and upon which evidence of payment thereof is not shown on each package of cigarettes.

(4) To reuse or refill with cigarettes any package from which cigarettes, for which the tax imposed has been theretofore paid, have been removed.

(5) To remove from any package any stamp or the printed markings of a meter machine with intent to use or cause the same to be used after the same have already been used, or to buy, sell or offer for sale or give away any used, removed, altered or restored stamps or printed markings of a meter machine to any person, or to reuse any stamp or printed markings of a meter machine which had theretofore been used for evidence of the payment of any tax prescribed by this article, or, except as to the county treasurer, to sell or offer to sell any stamps or printed markings of a meter machine provided for in this article.

Presumption of violation by seller. (a) In the event any package of cigarettes is found in the possession of a seller, without the proper

stamps being affixed thereto or without authorized printed markings of a meter machine thereon, and the seller shall be unable to submit evidence establishing that he received such package within the immediately preceding forty-eight (48) hours and that he has not offered the same for sale, the presumption shall be that such package is being kept by such seller in violation of the provisions of this article and shall subject him to the penalties provided for such violation.

(b) Any cigarettes placed in any coin-operated vending machine located within the county shall be presumed for sale within the county. Any vending machine located within the county containing cigarettes upon which the stamp has not been affixed or containing cigarettes placed so as not to allow visual inspection of the stamp through the viewing areas as provided for by the vending machine manufacturer shall be presumed to contain untaxed cigarettes in violation of this article.

© Any cigarettes, coin-operated vending machines, counterfeit stamps, or other property found in violation of this article shall be declared contraband goods and may be seized by the commissioner of revenue. In addition to any tax due, the dealer or other person liable for the tax possessing such untaxed cigarettes shall be subject to civil and criminal penalties herein provided.

(d) In lieu of seizure, the commissioner of revenue may seal such vending machines to prevent continued illegal sale or removal of such cigarettes. The removal of the seal from a vending machine by any unauthorized person shall be in violation of this article. Nothing in this article shall prevent the seizure of any vending machine at any time after it is sealed.

(e) All cigarette vending machines shall be plainly marked with the name, address, and telephone number of owners of the machine.

(b)

Each violation of, or noncompliance with, any of the provisions of this article shall be and constitute a separate offense and shall subject every person convicted thereof to the penalties prescribed.

Prohibited acts enumerated.

(a)

(b)

(a)

(e)

It shall be unlawful and a violation of this article for any person:

(1) To perform any act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article or of any part thereof; or for any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him under the provisions of this article or to fail or refuse to obey any lawful order which the ‘commissioner of revenue may issue under this article.

stamp or the printed markings of ed, altered or counterfeited any

\gly and wilfully alter, publish, d stamp or stamps or printed

(2) To make falsely or fraudulently, forge, alter or counter ‘any meter machine or to procure or cause to be m: such stamp or printed markings of a meter machi

markings of a meter machine.

(3) To sell any cigarettes upon which the }ot been paid and upon which evidence of payment thereof is

(4) To reuse or refill with cigarettes any packa the tax imposed

iarkings of a meter machine with intent already been used, or to buy, sell or tored stamps or printed markings inted markings of a meter

ment of any tax prescribed to sell any stamps or printed

to use or cause the same to b offer for sale or give away any ofa meter machine to any persoi machine which h

possession of a seller, without the proper ed markings of a meter machine thereon, lishing that he received such package within \d that he has not offered the same for sale, the is being kept by such seller in violation of the provisions of alties provided for such violation.

}-operatéd vending machine located within the county shall be ty. Any vending machine located within the county containing has not been affixed or containing cigarettes placed so as not to

cigarettes upon allow visual inspe

machine manufacture presumed to contain untaxed cigarettes in violation of this article.

Any cigarettes, coin-operated vending machines, counterfeit stamps, or other property found in violation of this article shall be declared contraband goods and may be seized by the commissioner of revenue. In addition to any tax due, the dealer or other person liable for the tax possessing such untaxed cigarettes shall be subject to civil and criminal penalties herein provided.

In lieu of seizure, the commissioner of revenue may seal such vending machines to prevent continued illegal sale or removal of such cigarettes. The removal of the seal from a vending machine by any unauthorized person shall be in violation of this article. Nothing in this article shall prevent the seizure of any vending machine at any time after itis sealed.

All cigarette vending machines shall be plainly marked with the name, address, and telephone number of owners of the machine.

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Severability.

The sections, paragraphs, sentences, clauses, and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this article shall remain valid.

Effective Date. This Ordinance shall be in full force and effect on July 1, 2021.

Adopted this ____ day of _______, 2021.

 RUSSELL COUNTY BOARD OF SUPERVISORS 



 BY: __________________________ 
  Rebecca Dye, Chairperson

Attest: _______________________________ Clerk

Severability.

The sections, paragraphs, sentences, clauses, and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a court ‘of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this article shall remain valid.

Effective Date. This Ordinance shall be in full force and effect on July

‘Adopted this__day of

Attest: Clerk:

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Code of Virginia Title 58.1. Taxation Chapter 38. Miscellaneous Taxes

Article 7. Cigarette Tax. § 58.1-3830. (Effective until July 1, 2021) Local taxes not prohibited; use of dual die or stamp to evidence payment of both county, city, or town and state tax on cigarettes. A. No provision of Chapter 10 (§ 58.1-1000 et seq.) of this title shall be construed to deprive counties, cities and towns of the right

to levy taxes upon the sale or use of cigarettes, provided such county, city or town had such power prior to January 1, 1977. The

governing body of any county, city or town which levies a cigarette tax and permits the use of meter impressions or stamps to evidence its payment may authorize an officer of the county, city or town or joint enforcement authority to enter into an arrangement with the Department of Taxation under which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment of both the county, city, or town tax, and the state tax, and the Department is hereby authorized to enter into such an arrangement. The procedure under such an arrangement shall be such as may be agreed upon by and between the authorized county, city, town or joint enforcement authority officer and the Department.

B. Any county cigarette tax imposed shall not apply within the limits of any town located in such county where such town now, or hereafter, imposes a town cigarette tax. However, if the governing body of any such town shall provide that a county cigarette tax, as well as the town cigarette tax, shall apply within the limits of such town, then such cigarette tax may be imposed by the county within such town.

Code 1950, § 58-757.27; 1960, c. 392, § 27; 1962, c. 473; 1977, c. 595; 1984, c. 675.

§ 58.1-3830. (Effective July 1, 2021) Local cigarette taxes authorized; use of dual die or stamp to evidence payment. A. Any county, city, or town is authorized to levy taxes upon the sale or use of cigarettes. The governing body of any county, city, or town that levies a cigarette tax and permits the use of meter impressions or stamps to evidence its payment may authorize an officer of the county, city, or town or joint enforcement authority to enter into an arrangement with the Department of Taxation under which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment of both the county, city, or town tax, and the state tax, and the Department is hereby authorized to enter into such an arrangement. The procedure under such an arrangement shall be such as may be agreed upon by and between the authorized county, city, town or joint enforcement

authority officer and the Department.

C. The maximum tax rate imposed by a locality on cigarettes pursuant to the provisions of this section shall be as follows:

If such locality is (i) a city or town that, on January 1, 2020, had in effect a rate not exceeding two cents ($0.02) per cigarette sold or (ii) a county, then the maximum rate shall be two cents ($0.02) per cigarette sold.
If such locality is a city or town that, on January 1, 2020, had in effect a rate exceeding two cents ($0.02) per cigarette sold, then the maximum rate shall be the rate in effect on January 1, 2020.

Code 1950, § 58-757.27; 1960, C. 392, § 27; 1962, C. 473; 1977, C. 595; 1984, C. 675; 2020, cc. 1214, 1263.

§ 58.1-3831. (Repealed effective July 1, 2021) Tax in certain counties. Fairfax and Arlington Counties shall have the power to levy tax upon the sale or use of cigarettes. Such tax shall be in such amount and on such terms as the governing body may by ordinances prescribe, not to exceed five cents per pack or the amount levied under state law, whichever is greater. The provisions of§ 58.1-3830 shall apply to such counties, mutatis mutandis.

Code 1950, § 58-757.28; 1970, c. 512; 1971, Ex. Sess., c. 213; 1984, c. 675.

§ 58.1-3832. Local ordinances to administer and enforce local taxes on sale or use of cigarettes.

Tracy Highlight

Code of Virgini Title 58.1. Taxation Chapter 38. Miscellaneous Taxes

§ 5811-3830. (Effective until July 1, 2021) Local taxes not prohibited; use of dual die or stamp to evidence payment of

both county, city, or town and state tax on cigarettes.

A. No provision of Chapter 10 (§ 58.1-1000 et seq.) of this title shall be construed to deprive counties, cities and towns of the right to levy taxes upon the sale or use of cigarettes, provided such county, city or town had such power prior to January 1, 1977. The governing body of any county, city or town which levies a cigarette tax and permits the use of meter impressions or stamps to evidence its payment may authorize an officer of the county, city or town or joint enforcement authority to enter into an arrangement with the Department of Taxation under which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment of both the county, city, or town tax, and the state tax, and the Department is hereby authorized to enter into such an arrangement. The procedure under such an arrangement shall be such as may be agreed upon by and between the authorized county, city, town or joint enforcement authority officer and the Department.

Code 1950, § 58-757.27; 1960, c. 392, § 27; 1962, c. 473; 1977, c. 595; 1984, c. 675.

8 58.1-3830. (Effective July 1, 2021) Local cigarette taxes authorized; use of dual die or stamp to evidence payment.

‘A. Any county, city, or town is authorized to levy taxes upon the sale or use of cigarettes. The governing body of any county, city, or town that levies a cigarette tax and permits the use of meter impressions or stamps to evidence its payment may authorize an officer of the county, city, or town or joint enforcement authority to enter into an arrangement with the Department of Taxation under which a tobacco wholesaler who so desires may use a dual die or stamp to evidence the payment of both the county, city, or ‘town tax, and the state tax, and the Department is hereby authorized to enter into such an arrangement. The procedure under ‘such an arrangement shall be such as may be agreed upon by and between the authorized county, city, town or joint enforcement authority officer and the Department.

C. The maximum tax rate imposed by a locality on cigarettes pursuant to the provisions of this section shall be as follows:

1 If Such Locality () a city or town that, on January 1, 2020, had in effect a rate not exceeding two cents ($0.02) per cigarette sold or (ii) a county, then the maximum rate shall be two cents ($0.02) per cigarette sold.

If such locality is a city or town that, on January 1, 2020, had in effect a rate exceeding two cents ($0.02) per cigarette sold, then the maximum rate shall be the rate in effect on January 1, 2020.

§ 58.1-3831. (Repealed effective July 1, 2021) Tax in certain counties.

‘Fairfax and/Arlington Counties shall have the power to levy tax upon the sale or use of cigarettes. Such tax shall be in such amount and on such terms as the governing body may by ordinances prescribe, not to exceed five cents per pack or the amount levied under state law, whichever is greater. The provisions of § 58.1-3830 shall apply to such counties, mutatis mutandis.

Code 1950, § 58-757.28; 1970, c. 512; 1971, Ex. Sess., c. 213; 1984, c. 675.

Any county, city or town having a tax upon the sale or use of cigarettes may by ordinance, provide for the administration and enforcement of any such cigarette tax. Such local ordinance may:

Provide for the registration of any distributor, wholesaler, vendor, retailer or other person selling, storing or possessing cigarettes within or transporting cigarettes within or into such taxing jurisdiction for sale or use. Such registration may be conditioned upon the filing of a bond with a surety company authorized to do business in Virginia as surety, which bond shall not exceed one and one-half times the average monthly liability of such taxpayer. The county, city or town may revoke registration if such bond is impaired, but for no other reason. Any such distributor, wholesaler, retailer or other person whose business and residence is outside the taxing jurisdiction, who shall sell, store or possess in the taxing jurisdiction therein any cigarettes shall, by virtue of such sale, storage or possession submit himself to its legal jurisdiction and appoint as his attorney for any service of lawful process such officer or person as may be designated in the local ordinance for that purpose. A copy of any such process served on the said officer or person shall be sent forthwith by registered mail to the distributor, wholesaler or retailer.
Provide for the use of a tax stamp or meter impression as evidence of payment of the tax or other method or system of reporting payment and collection of such tax. Any local tax stamp or meter impression required to be used to evidence payment of the tax shall be of the same stamp technology that is used or required by the Commonwealth for the state cigarette tax stamp pursuant to Chapter 10 (§ 58.1-1000 et seq.). The purchase price of any tax stamps purchased under this section shall be refunded, without penalties or additional fees, upon verification by the county, city, or town imposing the tax that the stamps have been returned to such county, city, or town.
Provide that tobacco products found in quantities of more than six cartons within the taxing jurisdiction shall be conclusively presumed for sale or use within the jurisdiction and may be seized and confiscated if:

a. They are in transit, and are not accompanied by a bill of lading or other document indicating the true name and address of the consignor or seller and of the consignee or purchaser, and the brands and quantity of cigarettes so transported, or are in transit and accompanied by a bill of lading or other document which is false or fraudulent, in whole or in part; or

b. They are in transit and are accompanied by a bill of lading or other document indicating:

(1) A consignee or purchaser in another state or the District of Columbia who is not authorized by the law of such other jurisdiction to receive or possess such tobacco products on which the taxes imposed by such other jurisdiction have not been paid, unless the tax of the state or District of destination has been paid and the said products bear the tax stamps of that state or District; or

(2) A consignee or purchaser in the Commonwealth of Virginia but outside the taxing jurisdiction who does not possess a Virginia sales and use tax certificate, a Virginia retail cigarette license and, where applicable, both a business license and retail cigarette license issued by the local jurisdiction of destination; or

c. They are not in transit and the tax has not been paid, nor have approved arrangements for payment been made, provided that this subparagraph shall not apply to cigarettes in the possession of distributors or public warehouses which have filed notice and appropriate proof with the taxing jurisdiction that those cigarettes are temporarily within the taxing jurisdiction and will be sent to consignees or purchasers outside the jurisdiction in the normal course of business.

Provide that cigarettes and other property, other than motor vehicles, used in the furtherance of any illegal evasion of the tax so seized and confiscated may be disposed of by sale or other method deemed appropriate by the local taxing authority. No credit from any sale or other disposition shall be allowed toward any tax or penalties owed.

S. Provide that persons violating any provision thereof shall be deemed guilty of a Class 1 misdemeanor, and require the payment of penalties for late payment not to exceed 10 percent per month, penalties for fraud or evasion of the tax not to exceed SO percent, and interest not to exceed three quarters of one percent per month, upon any tax found to be overdue and unpaid. The mere possession of untaxed cigarettes in quantities of not more than six cartons shall not be a violation of any such ordinance.

Provide for the forfeiture and sale of any property seized; provided, however, that proper notice of such seizure shall be given to the known holders of property interests in such property and shall include procedures for administrative appeal as well as affirmative defenses which may be asserted by such holders which procedures must be set forth in reasonable detail.
Provide that any coin-operated vending machine, in which any cigarettes are found, stored or possessed bearing a counterfeit or bogus cigarette tax stamp or impression or any unstamped tobacco products, or any cigarettes upon which the tax has not been paid, may be declared contraband property and shall be subject to confiscation and sale as provided in subsection 6. When any such vending machine is found containing such cigarettes it shall be presumed that such cigarettes were intended for distribution,

Tracy Highlight

"Any county, city or town having a tax upon the sale oruse of cigarettes may by ordinance, provide for the administration and “enforcement of any such cigarette tax. Such local ordinance may:

Provide for the registration of any distributor, wholesaler, vendor, retailer or other person selling, storing or possessing cigarettes within or transporting cigarettes within or into such taxing jurisdiction for sale or use. Such registration may be conditioned upon the filing of a bond with a surety company authorized to do business in Virginia as surety, which bond shall not exceed one and one-half times the average monthly liability of such taxpayer. The county, city or town may revoke registration if such bond is impaired, but for no other reason. Any such distributor, wholesaler, retailer or other person whose business and residence is outside the taxing jurisdiction, who shall sell, store or possess in the taxing jurisdiction therein any cigarettes shall, by virtue of such sale, storage or possession submit himself to its legal jurisdiction and appoint as his attorney for any service of lawful process such officer or person as may be designated in the local ordinance for that purpose. A copy of any such process served on the said officer or person shall be sent forthwith by registered mail to the distributor, wholesaler or retailer.
Provide for the use of a tax stamp or meter impression as evidence of payment of the tax or other method or system of reporting payment and collection of such tax. Any local tax stamp or meter impression required to be used to evidence payment of the tax shall be of the same stamp technology that is used or required by the Commonwealth for the state cigarette tax stamp pursuant to Chapter 10 (§ 58.1-1000 et seq.). The purchase price of any tax stamps purchased under this section shall be refunded, without penalties or additional fees, upon verification by the county, city, or town imposing the tax that the stamps have been returned to such county, city, or town.

3, Provide that tobacco products found in quantities of more than six cartons within the taxing jurisdiction shall be conclusively presumed for sale or use within the jurisdiction and may be seized and confiscated if:

b. They are in transit and are accompanied by a bill of lading or other document indicatin;

(2) Aconsignee or purchaser in the Commonwealth of Virginia but outside the taxing jurisdiction who does not possess a Virginia sales and use tax certificate, a Virginia retail cigarette license and, where applicable, both a business license and retail cigarette license issued by the local jurisdiction of destination; or

¢. They are not in transit and the tax has not been paid, nor have approved arrangements for payment been made, provided that this subparagraph shall not apply to cigarettes in the possession of distributors or public warehouses which have filed notice and appropriate proof with the taxing jurisdiction that those cigarettes are temporarily within the taxing jurisdiction and will be sent to consignees or purchasers outside the jurisdiction in the normal course of business.

4, Provide that cigarettes and other property, other than motor vehicles, used in the furtherance of any illegal evasion of the tax so seized and confiscated may be disposed of by sale or other method deemed appropriate by the local taxing authority. No credit from any sale or other disposition shall be allowed toward any tax or penalties owed.

Provide that persons violating any provision thereof shall be deemed guilty of a Class 1 misdemeanor, and require the payment of penalties for late payment not to exceed 10 percent per month, penalties for fraud or evasion of the tax not to exceed 50 percent, and interest not to exceed three quarters of one percent per month, upon any tax found to be overdue and unpaid. The mere possession of untaxed cigarettes in quantities of not more than six cartons shall not be a violation of any such ordinance.
Provide for the forfeiture and sale of any property seized; provided, however, that proper notice of such seizure shall be given to the known holders of property interests in such property and shall include procedures for administrative appeal as well as affirmative defenses which may be asserted by such holders which procedures must be set forth in reasonable detail.
Provide that any coin-operated vending machine, in which any cigarettes are found, stored or possessed bearing a counterfeit or bogus cigarette tax stamp or impression or any unstamped tobacco products, or any cigarettes upon which the tax has not been paid, may be declared contraband property and shall be subject to confiscation and sale as provided in subsection 6. When any such vending machine is found containing such cigarettes it shall be presumed that such cigarettes were intended for distribution,

sale or use therefrom. In lieu of immediate seizure and confiscation of any vending machines used in an illegal evasion of the tax it may be sealed by appropriate enforcement authorities to prevent continued illegal sale or removal of any cigarettes, and may be left unmoved until other civil and criminal penalties are imposed or waived. Notice requirements shall be the same as if the machine had been seized. Such seal may be removed and the machine declared eligible for operation only by authorized enforcement authorities. Nothing in this section shall prevent seizure and confiscation of a vending machine at any time after it is sealed.

Provide that any counterfeit stamps or counterfeit impression devices may also be seized and confiscated.
Any county, city or town may enact an ordinance which would delegate its administrative and enforcement authority under its cigarette tax ordinance to one agency or authority pursuant to the provisions of§ 15.2-1300. Such agency or authority may promulgate rules and regulations governing the display of cigarette stamps in vending machines, tax liens against property of taxpayers hereunder, extend varying discount rates and establish different classes of taxpayers or those required to collect and remit the tax, requirements concerning keeping and production of records, administrative and jeopardy assessment of tax where reasonably justified, required notice to authorities of sale of taxpayer’s business, audit requirements and authority, and criteria for authority of distributors and others to possess untaxed cigarettes and any other provisions consistent with the powers granted by this section or necessarily implied therefrom. Such ordinance may further provide that such agency or authority created may issue a common revenue stamp, employ legal counsel, bring appropriate court action, in its own name where necessary to enforce payment of the cigarette taxes or penalties owed any member jurisdiction and provide cigarette tax agents, and the necessary enforcement supplies and equipment needed to effectively enforce the cigarette tax ordinance promulgated by each such county, city or town. Any cigarette tax agents shall meet such requirements of training or experience as may be promulgated from time to time by the enforcement authority when performing their duties and shall be required to carry proper identification and may be armed for their own protection and for the enforcement of such ordinance. Any such agent shall have the power of arrest upon reasonable and probable cause that a violation of any tobacco tax ordinance has been committed. Any common revenue stamp issued by such agency or authority shall be of the same stamp technology that is used or required by the Commonwealth for the state cigarette tax stamp pursuant to Chapter 10 (§ 58.1-1000 et seq.).

Code 1950, § 58-757.29; 1974, c. 472; 1977, c. 595; 1984, c. 675; 2012, cc. 89, 258; 2017, c. 113. 4/17/2021

8, Provide that any counterfeit stamps or counterfeit impression devices may also be seized and confiscated.

Any county, city or town may enact an ordinance which would delegate its administrative and enforcement authority under its cigarette tax ordinance to one agency or authority pursuant to the provisions of § 15.2-1300. Such agency or authority may promulgate rules and regulations governing the display of cigarette stamps in vending machines, tax liens against property of taxpayers hereunder, extend varying discount rates and establish different classes of taxpayers or those required to collect and remit the tax, requirements concerning keeping and production of records, administrative and jeopardy assessment of tax where reasonably justified, required notice to authorities of sale of taxpayer’s business, audit requirements and authority, and criteria for authority of distributors and others to possess untaxed cigarettes and any other provisions consistent with the powers granted by this section or necessarily implied therefrom. Such ordinance may further provide that such agency or authority created may issue a common revenue stamp, employ legal counsel, bring appropriate court action, in its own name where necessary to enforce payment of the cigarette taxes or penalties owed any member jurisdiction and provide cigarette tax agents, and the necessary enforcement supplies and equipment needed to effectively enforce the cigarette tax ordinance promulgated by each such county, city or town. Any cigarette tax agents shall meet such requirements of training or experience as may be promulgated from time to time by the enforcement authority when performing their duties and shall be required to carry proper identification and may be armed for their own protection and for the enforcement of such ordinance. Any such agent shalll have the power of arrest upon reasonable and probable cause that a violation of any tobacco tax ordinance has been committed. Any common revenue stamp issued by such agency or authority shall be of the same stamp technology that is used or required by the Commonwealth for the state cigarette tax stamp pursuant to Chapter 10 (§ 58.1-1000 et seq.).

Code 1950, § 58-757.29; 1974, c. 472; 1977, c. 595; 1984, c. 675; 2012, cc. 89, 258; 2017, c. 113. 4/17/2021

BOARD OF SUPERVISORS COUNTY OF RUSSELL LEBANON, VIRGINIA

Ordinance

At a regular meeting of the Russell County Board of Supervisors held in the Russell County Government Center, Lebanon, Virginia on the ______ day of ______, 2021:

Present Vote

Rebecca Dye, Chairperson
Tim Lovelace, Vice Chairman Lou Ann Wallace Carl Rhea David Eaton
Steve Breeding
Oris Christian

On motion of __________, seconded by _________, which carried _____, the following ordinance was adopted:

RUSSELL COUNTY FOOD AND BEVARAGE TAX ORDINANCE

WHEREAS, § 58.1-3833 et seq. of the Code of Virginia (1950), as amended, authorizes Russell County, Virginia to levy food and beverage tax upon the sale and use of food and beverages sold, for human consumption, by a restaurant, as such term is defined in § 35.1-1.

NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Russell County, Virginia, pursuant to the authority granted to it by § 58.1-3833 et seq. of the Code of Virginia (1950), as amended, after notice and public hearing, as required by law, hereby adopts the following:

Definitions

The following words, terms, and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Beverage means alcoholic beverages as defined in Code of Virginia, § 4.1-100 and nonalcoholic beverages served as part of a meal.

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BOARD OF SUPERVISORS COUNTY OF RUSSELL LEBANON, VIRGINIA

Ore

ance

Ata regular meeting of the Russell County Board of Supervisors held in the Russell County Government Center, Lebanon, Virginia on the day of +2021:

Present Vote

Rebecca Dye, Chairperson Tim Lovelace, Vice Chairman Lou Ann Wallace Carl Rhea

David Eaton Steve Breeding Oris Christian

On motion of ordinance was adopted:

. the following

food ahd beverage tax upon the sale and use of food and beverages a restaurant, as such term is defined in § 35.1-1.

', BE IT ORDAINED by the Board of Supervisors of Russell County, Virginia, pursuant to the authority granted to it by § 58.1-3833 et seq. of the Code of Virginia (1950), as amended, after notice and public hearing, as required by law, hereby adopts the following:

Definitions

The following words, terms, and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Beverage means alcoholic beverages as defined in Code of Virginia, § 4.1-100 and nonalcoholic beverages served as part of a meal

Grocery items means any food and foodstuffs, green groceries, including whole fruits and vegetables, beverages and household goods usually prepackaged or measured into quantities for household use from containers made for retail grocery or baking sales and usually not suitable for immediate consumption by the purchaser. Grocery items, sometimes called staples, include, by way of illustration and not limitation, sugar, flour, spices, dry pasta, loaves of bread, whole chickens, ground coffee, coffee beans, loose or bagged tea, cooking oils, and canned and jarred goods.

Meals means any prepared food and beverage sold for human consumption, whether designated as breakfast, lunch, dinner, supper or by some other name, and without regard to the manner, time, and place of service or consumption, except that the following do not constitute meals: (1) grocery items, (2) snack foods alone, (3) beverages alone, and (4) any combination consisting entirely of snack foods, beverages, or grocery items.

Restaurant means any one of the following:

(1) Any place where food is prepared for service to the public on or off the premises, or any place where food is served. Examples of such places include but are not limited to lunchrooms, short order places, cafeterias, coffee shops, cafes, taverns, delicatessens, dining accommodations of public or private clubs, kitchen facilities of hospitals and nursing homes, dining accommodations of public and private schools and colleges, and kitchen areas of local correctional facilities subject to standards adopted under Code of Virginia, § 53.1-68. Excluded from the definition are places manufacturing packaged or canned foods which are distributed to grocery stores or other similar food retailers for sale to the public.

(2) Any place or operation which prepares or stores meals for distribution to persons of the same business operation or of a related business operation for service to the public. Examples of such places or operations include but are not limited to operations preparing or storing food for catering services, pushcart operations, hotdog stands, and other mobile points of service. Such mobile points of service are also deemed to be restaurants unless the point of service and of consumption is in a private residence.

Snack foods means any candy, chewing gum, peanuts and other nuts, popcorn, cookies, crackers, donuts, muffins, bagels, and fried or baked goods of a similar nature, potato chips, ice cream or frozen yogurt, single-serving cakes and pies, and other items of essentially the same nature consumed for essentially the same purpose.

Levy of tax; amount

For the purpose of funding the operational needs and capital projects of Russell County, there is hereby imposed and levied by the county a tax on food and beverages sold as meals by restaurants and on prepared foods ready for human consumption at a delicatessen counter sold by grocery stores and convenience stores. The rate of the tax shall be six (6) percent of the sales price. In the computation of this tax, any fraction of one-half cent ($.005) or more shall be treated as one cent ($.01).

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Meals means any prepared food and beverage sold for human consumption, whether designated as breakfast, lunch, dinner, supper or by some other name, and without regard to the manner, time, and place of service or consumption, except that the following dgjpot constitute meals: (1) grocery items, (2) snack foods alone, (3) beverages alone, and (4)49¥ combination consisting entirely of snack foods, beverages, or grocery items.

Restaurant means any one of the following:

‘Any place where food is prepared for service

s, and kitchen areas of local Virginia, § 53.1-68. Excluded

accommodations of public and private correctional facilities subject to standards 4 from the definition are places manufacturing grocery stores or other similar foodsretailers

(2) Any place or operat ores meals for distribution to persons of the same business operation a eft busi ration for service to the public. Examples of

catering services, push Ons, hotdog stands, and other mobile points of service. Such mobile points of C med to be restaurants unless the point of service and of

Snack foods m& donuts, muffins, b frozen yogurt, singls consumed for essential

ewing gum, peanuts and other nuts, popcorn, cookies, crackers, -d or baked goods of a similar nature, potato chips, ice cream or & cakes and pies, and other items of essentially the same nature }e same purpose,

Levy of tax; amount

Exemptions

The following transactions shall not be subject to the tax under this ordinance:

(1) Food and beverages sold through vending machines;

(2) Food and beverages sold by boardinghouses that do not accommodate transients;

(3) Food and beverages sold by cafeterias operated by industrial plants for employees only;

(4) Food and beverages sold by restaurants to their employees as part of their compensation when no charge is made to the employee;

(5) Food and beverages sold by volunteer fire departments and rescue squads; nonprofit churches or other religious bodies; educational, charitable, fraternal, or benevolent organizations the first three times per calendar year and, beginning with the fourth time, the first $100,000.00 of gross receipts per calendar year from sales of food and beverages (excluding gross receipts from the first three times), as a fundraising activity, the gross proceeds of which are to be used by such church, religious body or organization exclusively for nonprofit educational, charitable, benevolent, or religious purposes;

(6) Food and beverages sold by churches that serve meals for their members as a regular part of their religious observances;

(7) Food and beverages sold by public or private elementary or secondary schools, colleges, and universities to their students or employees;

(8) Food and beverages sold by hospitals, medical clinics, convalescent homes, nursing homes, or other extended care facilities to patients or residents thereof;

(9) Food and beverages sold by day care centers;

(10) Food and beverages sold by homes for the aged, infirm, handicapped, battered women, narcotic addicts, or alcoholics;

(11) Food and beverages sold by age-restricted apartment complexes or residences with restaurants, not open to the public, where meals are served and fees are charged for such food and beverages and are included in rental fees;

(12) Food and beverages when used or consumed and paid for by the Commonwealth of Virginia, any political subdivision of the Commonwealth of Virginia, or the United States;

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Exemptions

The following transactions shall not be subject to the tax under this ordinance: (1) Food and beverages sold through vending machines: (2) Food and beverages sold by boardinghouses that do not accommodate transients;

(3) Food and beverages sold by cafeterias operated by industrial plants for employees only;

(4) Food and beverages sold by restaurants to thei compensation when no charge is made to the employecy

ployees as part of their

(5) Food and beverages sold by volunteer id rescue squads; nonprofit churches or other religious bodi i je, fraternal, or

fourth time, the first $100,000.00 of gross r. and beverages (excluding gross receipts fro activity, the gross proceeds of whi organization exclusively for nonp
purposes;

st three times), as a fundraising such church, religious body or jtable, benevolent, or religious

(6) Food and beverg cl es that serve meals for their members as a

(10) Verages sold by homes for the aged, infirm, handicapped, battered women, narcotic addicts, or alcoholics;

(12) Food and beverages when used or consumed and paid for by the Commonwealth of Virginia, any political subdivision of the Commonwealth of Virginia, or the United States;

(13) Food and beverages provided by a public or private nonprofit charitable organization or establishment to elderly, infirm, blind, handicapped, or needy persons in their homes, or at central locations;

(14) Food and beverages provided by private establishments that contract with the appropriate agency of the Commonwealth of Virginia to offer food, food products, or beverages for immediate consumption at concession prices to elderly, infirm, blind, handicapped, or needy persons in their homes or at central locations;

(15) That portion of the amount paid by the purchaser as a discretionary gratuity in addition to the sales price;

(16) That portion of the amount paid by the purchaser as a mandatory gratuity or service charge added by the restaurant in addition to the sales price, but only to the extent that such mandatory gratuity or service charge does not exceed 20 percent of the sales price;

(17) Alcoholic beverages sold in factory sealed containers and purchased for off- premises consumption; and

(18) Food purchased for human consumption as “food” is defined in the Food Stamp Act of 1977, 7 U.S.C. § 2012, as amended, and federal regulations adopted pursuant to the Act, except for the following items: sandwiches, salad bar items sold from a salad bar, prepackaged single-serving salads consisting primarily of an assortment of vegetables, and non-factory sealed beverages.

Certificate of Registration

(a) Every person responsible for the collection of the tax levied under this ordinance shall file an application for a certificate of registration with the commissioner of the revenue. The application shall be on a form prescribed by the commissioner of the revenue to provide information for the assessment and collection of this tax and for the enforcement of the provisions of this ordinance.

(b) Upon approval of the application by the commissioner of the revenue a certificate of registration authorizing the collection of this meals tax shall be issued to the applicant.

© Each person with a certificate of registration pursuant to this section shall notify the commissioner of the revenue of any changes to the information provided on their application for the certificate within 30 days of the change.

Payment and collection of tax

Every seller of food and beverages with respect to which a tax is levied under this ordinance shall collect the amount of tax imposed under this ordinance from the purchaser on whom the

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(15) That portion of the amount paid by the purchaser as a discretionary gratuity in addition to the sales price:

(16) That portion of the amount paid by the purcha; service charge added by the restaurant in addition to t that such mandatory gratuity or service charge dos price:

s a mandatory gratuity or c, but only to the extent percent of the sales

(17) Alcoholic beverages sold in facto premises consumption; and

iners and purchased for off-

(18) Food purchased for human, Act of 1977, 7 U.S.C. § 2012, as al the Act, except for the following it bar, prepackaged single-senving sa vegetables, and non-fa

is defined in the Food Stamp. gulations adopted pursuant to salad bar items sold from a salad primarily of an assortment of

Certificate of Registr:

(a) Every pery sil the collection of the tax levied under this ordinance shall file an applicasi@m fi i registration with the commissioner of the revenue. The application 2 bed by the commissioner of the revenue to provide

information and collection of this tax and for the enforcement of the provisions of thi8@tdi

(b) Upon approval @ifthe application by the commissioner of the revenue a certificate of registration authorizing the collection of this meals tax shall be issued to the applicant.

commissioner of the revenue of any changes to the information provided on their application for the certificate within 30 days of the change.

Payment and collection of tax

Every seller of food and beverages with respect to which a tax is levied under this ordinance shall collect the amount of tax imposed under this ordinance from the purchaser on whom the

same is levied at the time payment for such food and beverages becomes due and payable, whether payment is made in cash, by check, by electronic funds transfer, or on credit by means of a credit card or otherwise. The amount of tax owed by the purchaser shall be added to the cost of the food and beverages by the seller who shall pay the taxes collected to the county as provided in this article. Taxes collected by the seller shall be held in trust by the seller until remitted to the county. The wrongful and fraudulent use of such collections other than remittance of the same as provided by law shall constitute embezzlement pursuant to Code of Virginia, § 18.2- 111.

Commission to seller for collection of tax

For the purpose of defraying some of the costs incurred by the seller in collecting the tax imposed by this ordinance, every seller who files and pays the tax levied under this ordinance shall be allowed three percent of the amount of the tax due and accounted for in the form of a deduction on his return, provided the amount due was not delinquent at the time of payment.

Reports and remittances generally

(a) Every seller of food and beverages with respect to which a tax is levied under this ordinance shall make out a report, upon such forms and setting forth such information as the commissioner of the revenue may prescribe and require and shall sign and deliver such report to the commissioner of the revenue. All payment of monies shall be made payable to the treasurer of the county. Such reports and remittance shall be made on or before the 20th day of each month, covering the amount of tax collected during the preceding month.

(b) Notwithstanding the foregoing provisions of this section, the commissioner of the revenue may allow any person collecting the tax to elect to make reports and remittances on a quarterly basis when the person has established for a period of one year that his monthly remittances average less than $100.00 per month or on a seasonal basis for persons operating in the county only periodically during the year. Persons electing to make reports and remittances on a quarterly basis shall make them on or before the 20th day of the month following the close of the quarter. Persons electing to make reports on a seasonal basis shall make reports and remittances on or before the 20th day of the month following each month during which they operated, covering the amount of tax collected during the preceding month.

Preservation of records

It shall be the duty of any seller of food and beverages liable for collection and remittance of the taxes imposed by this ordinance to keep and preserve for a period of two (2) years records showing gross sales of all food and beverages, the amount charged to the purchaser for each such purchase, the date of the purchase, the taxes collected on the purchase, and the amount of tax required to be collected under this article. The commissioner of the revenue shall have the power to examine such records at reasonable times and without unreasonable interference with the business of the seller for the purpose of administering and enforcing the provisions of this article and to make copies of all or any parts of the records.

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same is levied at the time payment for such food and beverages becomes due and payable, whether payment is made in cash, by check, by electronic funds transfer, or on credit by means ofa credit card or otherwise. The amount of tax owed by the purchaser shall be added to the cost of the food and beverages by the seller who shall pay the taxes collected to the county as provided in this article. Taxes collected by the seller shall be held in trust by the seller until remitted to the county. The wrongful and fraudulent use of such collections other than remittance of the same as provided by law shall constitute embezzlement pursuant to Code of Virginia, § 18.2- ML

Reports and remittances generall

(@)__Every seller of food and beverages with resp which a tax is levied under this ordinance shall make out @ report, upon S@bing forth such information as the sign and deliver such report to

ye made payable to the treasurer eon before the 2h day ofeach month,

(b) Notwithstanding sioR® of this section, the commissioner of the revenue may allow any pe! to elect to make reports and remittances on a quarterly basis whep ‘as established for a period of one year that his monthly it 90 per month or on a seasonal basis for persons operating in year. Persons electing to make reports and remittances em On or before the ‘on day of the month following the close to make reports on a seasonal basis shall make reports and of the month following each month during which they

of tax collected during the preceding month,

Preservation of records

Itshall be the duty of any seller of food and beverages liable for collection and remittance of the taxes imposed by this ordinance to keep and preserve for a period of two (2) years records showing gross sales of all food and beverages, the amount charged to the purchaser for each such purchase, the date of the purchase, the taxes collected on the purchase, and the amount of tax required to be collected under this article. The commissioner of the revenue shall have the power to examine such records at reasonable times and without unreasonable interference with the business of the seller for the purpose of administering and enforcing the provisions of this article and to make copies of all or any parts of the records.

Duty of seller when going out of business

Whenever any person required to collect or pay to the county a tax under this ordinance shall cease to operate or otherwise dispose of a business required to collect or pay to the county a tax under this article, any tax payable under this article shall become immediately due and payable, and such person shall immediately make a report and pay the tax due.

Enforcement; duty of director of finance; powers of business section manager

The commissioner of the revenue shall promulgate rules and regulations for the interpretation, administration, and enforcement of this article. It shall also be the duty of the commissioner of the revenue to ascertain the name of every seller liable for the collection of the tax imposed by this article who fails, refuses or neglects to collect such tax or to make the reports and remittances required by this article. The commissioner of the revenue shall have all of the enforcement powers authorized under Code of Virginia, title 58.1, chapter 31, article 1 (Code of Virginia, § 58.1-3100 et seq.) for purposes of this article.

Penalty for failure to file report or pay tax; interest on unpaid tax

(a) If any person shall fail or refuse to file with the commissioner of the revenue the report required under this ordinance within the time specified in this article, there shall be assessed a penalty in the amount of ten (10) percent of the tax assessable on such report. Such penalty shall be assessed on the day following the day on which the report was due. Any such penalty, when assessed, shall become a part of the tax. The imposition of such penalty shall not be deemed a defense to any criminal prosecution for failing to make any report required in this ordinance.

(b) If any person shall fail or refuse to remit to the commissioner of the revenue the tax required to be collected and paid under this ordinance within the time specified in this article, there shall be assessed a penalty in the amount of ten (10) percent of the tax past due. Such penalty shall be assessed on the day following the day on which the tax was due. Any such penalty, when assessed, shall become a part of the tax.

© In addition, there shall be assessed interest at the rate of ten (10) percent per year on the amount of tax past due, which interest shall commence on the day following the day on which the tax was due and continue until paid.

Procedure upon failure to file return or pay tax

If any person shall fail or refuse to collect the tax imposed under this ordinance or to make within the time provided in this ordinance the reports and remittance required in this ordinance, the commissioner of the revenue shall make an estimate of the amount of taxes due the county by such person upon the best information available and shall proceed to determine and assess against such person such tax and penalty and interest as provided for in this ordinance. The commissioner of the revenue shall notify such person by registered mail, sent to his last known

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Duty of seller when going out of business

Enforcement; duty of director of finance; powers of business section manager

The commissioner of the revenue shall promulgate rules and regulati administration, and enforcement of this article. It shall also be the the revenue to ascertain the name of every seller liable for the g this article who fails, refuses or neglects to collect such tax or required by this article. The commissioner of the revem

for the interpretation, of the commissioner of ion of the tax imposed by eports and remittances of the enforcement

(a) If any person shall fail or refuse td required under this ordinance within the ti

\is Article, there shall be assessed a SABIE on such report. Such penalty shall the report was due. Any such penalty, when

osition of such penalty shall not be deemed a ke any report required in this ordinance.

be assessed on the day followi assessed, shall become a part

(b) If any person shall f4ilQu@fefuse to remit to the commissioner of the revenue the tax required to be co) \der this ordinance within the time specified in this article, following the day on which the tax was due. Any such come a part of the tax.

amount of tax past du8gqgHich interest shall commence on the day following the day on which the tax was due and continue until paid.

Procedure upon failure to file return or pay tax

address, of the amount of such tax and interest and penalty, and the total amount thereof shall be payable within ten (10) days from the date of such notice.

Bond or letter of credit

The commissioner of the revenue shall require any seller with a record of late filing of the tax returns or of late remittance of the taxes required by this ordinance to post annually a bond in a form acceptable to the commissioner of the revenue and payable to the county to insure the seller’s faithful performance of the requirements of this article. The bond shall be in an amount which is three (3) times the taxes collected, or which should have been collected by the seller during the preceding month, but in no case shall be less than $1,000.00. An irrevocable letter of credit from a local bank approved by the commissioner of the revenue with an expiration date not earlier than one year from the date of issuance in the amount specified in this section and payable to the county may be accepted in lieu of the bond.

Criminal penalties

Any person required to collect, account for, and pay over the tax levied in this ordinance who willfully fails to collect or truthfully account for and pay over such tax, and any such officer or person who willfully evades or attempts to evade any such tax or the payment thereof, shall be guilty of a class 1 misdemeanor. Any person who willfully violates any other provision of this ordinance shall be guilty of a class 3 misdemeanor. Each violation or failure shall constitute a separate offense and conviction shall not relieve any person from payment, collection or remittance of the tax as provided in this ordinance.

Severability

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address, of the amount of such tax and interest and penalty, and the total amount thereof shalll be payable within ten (10) days from the date of such notice.

Criminal penalties

Any person required to collect, account for, and pay ‘ax levied in this ordinance who willfully fails to collect or truthfully account for and pay@yer such tax, and any such officer or person who willfully evades or attempts t

guilty of a class 1 misdemeanor. Any pers

ordinance shall be guilty of a class 3 misde!

separate offense and convictionsshg

remittance of the tax as provi

Severability

The sections, par;

judgment or decree of a court of competent jurisdiction, entences, paragraphs, and sections of this article shall remain

Effective Date. This Ordinance shall be in full force and effect beginning on July 1, 2021.

Adopted this ____ day of _______, 2021.

 RUSSELL COUNTY BOARD OF SUPERVISORS 



 BY: __________________________ 
  Rebecca Dye, Chairperson

Attest: _______________________________ Clerk

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Effective Date. This Ordinance shall be in full force and effect beginning on July 1, 2021.

Adopted this __day of, 2021.

RUSSELL COUNTY BOARD OF SUPERVISORS

BY: Rebecea Dye, Ci

Attest: Clerk

Code of Virginia Title 58.1. Taxation Chapter 38. Miscellaneous Taxes

Article 7.1. Food and Beverage Tax. § 58.1-3833. County food and beverage tax. A. 1. Any county is hereby authorized to levy a tax on food and beverages sold, for human consumption, by a restaurant, as such term is defined in § 35.1-1, not to exceed six percent of the amount charged for such food and beverages. Such tax shall not be levied on food and beverages sold through vending machines or by (i) boardinghouses that do not accommodate transients; (ii) cafeterias operated by industrial plants for employees only; (iii) restaurants to their employees as part of their compensation whe no charge is made to the employee; (iv) volunteer fire departments and volunteer emergency medical services agencies; nonprofi1 churches or other religious bodies; or educational, charitable, fraternal, or benevolent organizations the first three times per calendar year and, beginning with the fourth time, on the first $100,000 of gross receipts per calendar year from sales of food and beverages (excluding gross receipts from the first three times), as a fundraising activity, the gross proceeds of which are to be usec by such church, religious body or organization exclusively for nonprofit educational, charitable, benevolent, or religious purposes (v) churches that serve meals for their members as a regular part of their religious observances; (vi) public or private elementary or secondary schools or institutions of higher education to their students or employees; (vii) hospitals, medical clinics, convalescent homes, nursing homes, or other extended care facilities to patients or residents thereof; (viii) day care centers; (ix) homes for the aged, infirm, handicapped, battered women, narcotic addicts, or alcoholics; (x) age-restricted apartment complexei or residences with restaurants, not open to the public, where meals are served and fees are charged for such food and beverages and are included in rental fees; or (xi) sellers at local farmers markets and roadside stands, when such sellers’ annual income fron such sales does not exceed $2,500. For the exemption described in clause (xi), the sellers’ annual income shall include income fr01 sales at all local farmers markets and roadside stands, not just those sales occurring in the locality imposing the tax. Also, the tax shall not be levied on food and beverages: (a) when used or consumed and paid for by the Commonwealth, any political subdivision of the Commonwealth, or the United States; (b) provided by a public or private nonprofit charitable organization or establishment to elderly, infirm, blind, handicapped, or needy persons in their homes, or at central locations; or © provided by private establishments that contract with the appropriate agency of the Commonwealth to offer food, food products, or beveragei for immediate consumption at concession prices to elderly, infirm, blind, handicapped, or needy persons in their homes or at central locations.

Grocery stores and convenience stores selling prepared foods ready for human consumption at a delicatessen counter shall be subject to the tax, for that portion of the grocery store or convenience store selling such items.

The term “beverage” as set forth herein shall mean alcoholic beverages as defined in § 4.1-100 and nonalcoholic beverages served as part of a meal. The tax shall be in addition to the sales tax currently imposed by the county pursuant to the authority of Chapt1 6 (§ 58.1-600 et seq.). Collection of such tax shall be in a manner prescribed by the governing body.

B. Nothing herein contained shall affect any authority heretofore granted to any county, city, or town to levy a meals tax. The county tax limitations imposed pursuant to § 58.1-3711 shall apply to any tax levied under this section, mutatis mutandis. All food and beverage tax collections and all meals tax collections shall be deemed to be held in trust for the county, city, or town imposing the applicable tax. The wrongful and fraudulent use of such collections other than remittance of the same as provided b law shall constitute embezzlement pursuant to § 18.2-111.

C. Notwithstanding any other provision of this section, no locality shall levy any tax under this section upon (i) that portion of th amount paid by the purchaser as a discretionary gratuity in addition to the sales price; (ii) that portion of the amount paid by the purchaser as a mandatory gratuity or service charge added by the restaurant in addition to the sales price, but only to the extent that such mandatory gratuity or service charge does not exceed 20 percent of the sales price; or (iii) alcoholic beverages sold in factory sealed containers and purchased for off-premises consumption or food purchased for human consumption as “food” is defined in the Food Stamp Act of 1977, 7 U.S.C. § 2012, as amended, and federal regulations adopted pursuant to that act, except for the following items: sandwiches, salad bar items sold from a salad bar, prepackaged single-serving salads consisting primarily of an assortment of vegetables, and nonfactory sealed beverages.

Tracy Highlight

Code of Virginia Title 58.1. Taxation Chapter 38. Miscellaneous Taxes

levied on food and beverages sold through vending machines or by (i) boardinghouses that do not accommodate transients; cafeterias operated by industrial plants for employees only; (ii) restaurants to their employees as part of their compensation whe no charge is made to the employee; (iv) volunteer fire departments and volunteer emergency medical services agencies; nonprofit churches or other religious bodies; or educational, charitable, fraternal, or benevolent organizations the first three times per calendar year and, beginning with the fourth time, on the first $100,000 of gross receipts per calendar year from sales of food and beverages (excluding gross receipts from the first three times), as a fundraising activity, the gross proceeds of which are to be user by such church, religious body or organization exclusively for nonprofit educational, charitable, benevolent, or religious purposes (v) churches that serve meals for their members as a regular part of their religious observances; (vi) public or private elementary or secondary schools or institutions of higher education to their students or employees; (vii) hospitals, medical clinics, convalescent homes, nursing homes, or other extended care facilities to patients or residents thereof; (viii) day care centers; (ix) ‘homes for the aged, infirm, handicapped, battered women, narcotic addicts, or alcoholics; (x) age-restricted apartment complexe: or residences with restaurants, not open to the public, where meals are served and fees are charged for such food and beverages and are included in rental fees; or (xi) sellers at local farmers markets and roadside stands, when such sellers’ annual income from such sales does not exceed $2,500. For the exemption described in clause (xi), the sellers’ annual income shall include income frot sales at all local farmers markets and roadside stands, not just those sales occurring in the locality imposing the tax. Also, the tax shall not be levied on food and beverages: (a) when used or consumed and paid for by the Commonwealth, any political subdivision of the Commonwealth, or the United States; (b) provided by a public or private nonprofit charitable organization or establishment to elderly, infirm, blind, handicapped, or needy persons in their homes, or at central locations; or © provided by private establishments that contract with the appropriate agency of the Commonwealth to offer food, food products, or beverage: for immediate consumption at concession prices to elderly, infirm, blind, handicapped, or needy persons in their homes or at central locations.

Grocery stores and convenience stores selling prepared foods ready for human consumption at a delicatessen counter shall be subject to the tax, for that portion of the grocery store or convenience store selling such items.

‘The term “beverage” as set forth herein shall mean alcoholic beverages as defined in § 4.1-100 and nonalcoholic beverages served as part of a meal. The tax shall be in addition to the sales tax currently imposed by the county pursuant to the authority of Chapt 6 (§ 58.1-600 et seq.). Collection of such tax shall be in a manner prescribed by the governing body.

B, Nothing herein contained shall affect any authority heretofore granted to any county, city, or town to levy a meals tax. The county tax limitations imposed pursuant to § 58.1-3711 shall apply to any tax levied under this section, mutatis mutandis. All food and beverage tax collections and all meals tax collections shall be deemed to be held in trust for the county, city, or town imposing the applicable tax. The wrongful and fraudulent use of such collections other than remittance of the same as provided b Jaw shall constitute embezzlement pursuant to § 18.2-111

C. Notwithstanding any other provision of this section, no locality shall levy any tax under this section upon (i) that portion of th amount paid by the purchaser as a discretionary gratuity in addition to the sales price; (ji) that portion of the amount paid by the purchaser as a mandatory gratuity or service charge added by the restaurant in addition to the sales price, but only to the extent that such mandatory gratuity or service charge does not exceed 20 percent of the sales price; or (iil) alcoholic beverages sold in factory sealed containers and purchased for off-premises consumption or food purchased for human consumption as “food” is defined in the Food Stamp Act of 1977, 7 U.S.C. § 2012, as amended, and federal regulations adopted pursuant to that act, except for the following items: sandwiches, salad bar items sold from a salad bar, prepackaged single-serving salads consisting primarily of an assortment of vegetables, and nonfactory sealed beverages.

1988,c.847; 1989,c.391; 1990,cc.846,862; 1992,c.263; 1993,c.866; 1999,c. 366;2000,c. 626;2001,c. 619;2003,c. 792;2004, c. 610;2004,Sp.Sess.I,c. 3;2005,c. 915;2006,cc. 568, 602;2009,c. 415;2014,c. 673;2015,cc. 502, 503;201Gc. 833;2018,cc. 450, 730;2020,cc. 241 , 1214, 1263.

§ 58.1-3834. Apportionment of food and beverage or meals tax. In any case where a business is located partially within two or more local jurisdictions by reason of the boundary line between thE local jurisdictions passing through such place of business, and one or more of the local jurisdictions imposes the food and beverage or meals tax, the tax rate shall be computed by applying the apportionment formula in § 58.1-3709 to the food and beverage or meals tax rate of each applicable local jurisdiction. Such apportioned rate shall be rounded to the nearest one-half percent.

1993,c. 104;2020,cc. 1214, 1263. 4/24/202

1988, c. 847; 1989, c. 391; 1990, cc. 846, 862; 1992, c. 263; 1993, c. 866; 1999, c. 366; 2000, c. 626; 2001, c. 619; 2003, c. 792; 2004, €. 610; 2004, Sp. Sess. I,c. 3; 2005, c. 915; 2006, ce. 568, 602; 2009, c. 415; 2014, c. 673; 2015, ce. 502, 503; 2017, c. 833; 2018, cc. 450, 730; 2020, cc. 241, 1214, 1265.

§ 58.1-3834. Apportionment of food and beverage or meals tax.

In any case where a business is located partially within two or more local jurisdictions by reason of the boundary line between the local jurisdictions passing through such place of business, and one or more of the local jurisdictions imposes the food and beverage or meals tax, the tax rate shall be computed by applying the apportionment formula in § 8.1-3709 to the food and beverage or meals tax rate of each applicable local jurisdiction. Such apportioned rate shall be rounded to the nearest one-half percent.

1995, c. 104; 2020, cc. 1214, 1263. 424/202

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

    Meeting: 5/3/21      6:00 PM

Presentations

Donald Purdie – Appalachian Council for Innovation – SpaceX StarLink…….A-1

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

Presentations

Donald Purdie - Appalachian Council for Innovation - SpaceX StarLin!

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

SPACE

FCC approves Starlink license modification

by deff Foust — Apni27, 2021

The FCC will allow SpaceX to move more than 2,800 satellites originally approved for orbits of 1,100-1,300 kilometers to altitudes of 540-570 kilometers. Credit: SpaceX

Updated 7:30 p.m. Eastern with comment from Amazon, Viasat and Elon Musk.

WASHINGTON — The Federal Communications Commission approved a modification of SpaceX’s license for its Starlink constellation, allowing the company to operate more than 2,800

additional satellites in lower orbits.

horization published April 27, the FCC said it will allow SpaceX to move 2,814 satellites from orbits in the range of 1,100 to 1,300 kilometers to 540 to 570 kilometers. That is the same orbital range that the company is using for its current constellation of about 1,350 satellites in operation today.

The agency rejected efforts by several companies, including others planning low Earth orbit constellations and those operating geostationary satellite systems, to block the modification or force SpaceX to be considered in a new round of proposed systems, losing its priority.

“Our action will allow SpaceX to implement safety-focused changes to the deployment of its satellite constellation to deliver broadband service throughout the United States, including to those who live in areas underserved or unserved by terrestrial systems,” the FCC said.

Under the approval, the size of the Starlink constellation will decrease by one satellite, from 4,409 to 4,408. That includes the 1,584 satellites previously authorized to operate at orbits of 550 kilometers at inclinations of 53 degrees, and 10 authorized in January to operate in polar orbits. They will be joined by 2,814 satellites, previously approved for higher orbits, operating at inclinations of 53.2, 70 and 97.6 degrees and at latitudes between 540 and 570 kilometers.

SpaceX’s proposal was the subject of intense debate at the FCC, with nearly 200 filings submitted. Many satellite operators opposed the modification on grounds ranging from increased electromagnetic interference to a greater risk of satellite collisions and creation of orbital debris.

The FCC, by and large, rejected those claims. “Based on our review, we agree with SpaceX that the modification will improve the experience for users of the SpaceX service, including in often- underserved polar regions,” the order states. “We conclude that operations at the lower altitude will have beneficial effects with respect to orbital debris mitigation. We also find that SpaceX’s modification will not present significant interference problems, as assessed under Commission precedent.”

In particular, it concluded that allowing SpaceX to operate more satellites in that lower orbit would not, in the aggregate, harm the orbital environment. Some companies, such as Viasat, had argued that Starlink satellites suffered a high failure rate that threatened to increase the risk of collisions in LEO.

“SpaceX’s satellite failure rate is a matter of significant contention in the record,” the FCC noted, alluding to back-and-forth filings on the issue in recent months by SpaceX, Viasat and others. The FCC noted that, according to SpaceX, the company had suffered a “disposal failure rate” of

1.45%, and that 720 of the last 723 satellites launched (as of mid-February 2021) were maneuverable after launch.

FCC said that “it will be important for SpaceX to maintain a high disposal reliability rate for its satellites in order to limit collision risk.” As a condition of the modified license, SpaceX must file semiannual reports on the number of “conjunction events” and those that required a maneuver to avoid a collision, as well as satellites that the company has disposed. SpaceX would also have to file reports if there are three or more disposal failures in any one-year period.

The order requires SpaceX to operate its Starlink satellites at altitudes no higher than 580 kilometers. That was a condition requested by Amazon to avoid close approaches to its Project Kuiper satellites, and one SpaceX had stated in filings that it would accept.

The FCC, as part of the order, also rejected requests that the agency perform an environmental assessment as part of the National Environmental Policy Act (NEPA). Some astronomers had also proposed that Starlink be subject to an environmental assessment, or EA, because of the impacts that the satellites have on astronomical observations.

The FCC concluded that ��the issues raised in the filings do not warrant preparation” of an environmental assessment. It offered several reasons for rejecting those requests, from the fact that the Federal Aviation Administration does its own environmental assessments for launches of Starlink satellites to “whether NEPA covers sunlight as a source of ‘light pollution’ when reflecting on a surface that is in space.”

However, the FCC urged SpaceX to continue to work closely with astronomers to mitigate the brightness of its satellites. “Although we do not find that the record before us merits preparation of an EA under NEPA, we conclude that it nonetheless would serve the public interest under the Communications Act for SpaceX to ensure that it does not unduly burden astronomy and other research endeavors,” it stated. “Accordingly, we will continue to monitor this situation and SpaceX’s efforts to achieve its commitments in this record.”

Reactions

Viasat, which strongly opposed the SpaceX modification request, had a mixed reaction to the FCC decision. “We are pleased the Commission confirmed that Starlink satellites must be reliable and safe, and also recognized the need to assess the cumulative (aggregate) collision risk presented by the entire Starlink constellation,” John Janka, chief officer for global regulatory and government affairs at Viasat, said in a statement to SpaceNews.

“We are disappointed that the Commission failed to fulfill its statutory obligations under NEPA and did not follow the Biden-Harris administration’s commitment to a science-based approach to protecting the atmosphere, the Earth’s climate, space, the well-being of U.S. citizens, and critical research that relies upon radio and optical astronomy,” he added.

“This is a positive outcome that places clear conditions on SpaceX, including requirements that it remain below 580 km and accept additional interference resulting from its redesign,” an Amazon spokesperson told SpaceNews. “These conditions address our primary concerns regarding space safety and interference, and we appreciate the Commission’s work to maintain a safe and competitive environment in low earth orbit.”

SpaceX did not issue a statement about the FCC’s decision, but in a tweet, SpaceX Chief Executive Elon Musk called the FCC “fair & sensible.”

POLICY POLITICS | ECC MEGACONSTELLATIONS $PACEX —STARLINK

 Board of Supervisors                       Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

     Meeting: 5/3/21           6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• April 5, 2021 Board Minutes • April 12, 2021 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: April 5, 2021 Board Minutes April 12, 2021 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

April 05, 2021

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, April 05, 2021 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll all by the Clerk:

Present:

Tim Lovelace Lou Wallace David Eaton Steve Breeding Rebecca Dye Carl Rhea Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to enter into Executive (closed) Session to discuss legal matters pursuant to Section 2.2-3711(A)(3)(7)(8) concerning Project Jonah, Northrop Grumman and The Russell County Public Service Authority.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADD DISCUSSION OF PERSONNEL MATTERS TO EXECUTIVE SESSION

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to add personnel matters to Executive (closed) Session pursuant to Section 2.2-3711(A)(1).

The vote was: Aye: Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye
Nay: None

April 05, 2021

The Clerk called the me

ig to order. Roll all by the Clerk: Present:

Tim Lovelace Lou Wallace David Eaton Steve Breeding Rebecca Dye Carl Rhea

Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None

EXECUTIVE (CLOSED) SESSION

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO ADD DISCUSSION OF PERSONNEL MATTERS TO EXECUTIVE SESSION

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to add personnel matters to Executive (closed) Session pursuant to Section 2.2-3711(A)(1).

The vote was: Aye: Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of

Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were ide the closed meeting was convened were heard, discussed, or considered Supervisors.

d in the motion(s) by which the meeting by the Board of

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed, or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian — AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING HELD ON THE LITTER ORDINANCE

Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was held on the Russell County Litter Ordinance. The County Attorney outlined the proposed changes and updates to the litter ordinance.

The Chairperson opened the public hearing for comments.

Several comments were heard from the following citizens: Larry Hughes, Charlie Collins Jr., Jeff Kiser, Charlie Collins, Michelle Vance, Kelly Trent and Jimmy Gwynn

The Chairperson closed the public hearing.

APPROVAL OF THE RC LITTER ORDINANCE

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to allow the County Attorney to make changes to the litter ordinance including code changes, 40 hours community service to be added, keep the fines as is, change compliance period from 10 days to 14 days, add paragraph stating that if one issue is unfounded, the others will stand alone.

The vote was: Aye: Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

PRESENTATIONS

Jim Baldwin, Director of the Cumberland Plateau Planning District Commission asked the Board to approve a Resolution for the Dante Regional Sewer Project application.

APPROVAL OF THE DANTE REGIONAL SEWER PROJECT RESOLUTION

Motion made by Lou Wallace, second David Eaton and duly and duly approved by the Board of Supervisors to approve the Dante Regional Sewer Project Resolution.

The vote was: Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Dustin Keith, Upper Tennessee Roundtable Chairman, briefly discussed the roundtable projects and services. He requested that the Board appoint Nathaniel Rasnake to serve as the county’s representative.

NATHANIEL RASNAKE APPOINTED TO THE UPPER TENNESSEE RIVER ROUNDTABLE

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to appoint Nathaniel Rasnake to the Upper Tennessee River Roundtable for a Two (2) year term, said term ending December 31, 2022.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

PUBLIC HEARING HELD ON THE LITTER ORDINANCE

‘The Chairperson opened the public hearing for comments.

‘Several comments were heard from the following citizens: Larry Hughes, Charlie Collins Jr., Jeff Kiser, Charlie Collins, Michelle Vance, Kelly Trent and Jimmy Gwynn

The Chairperson closed the public hearing, APPROVAL OF THE RC LITTER ORDINANCE

The vote was: Aye: Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

PRESENTATIONS,

Jim Baldwin, Director of the Cumberland Plateau Planning District Commission asked the Board to approve a Resolution for the Dante Regional Sewer Project application.

APPROVAL OF THE DANTE REGIONAL SEWER PROJECT RESOLUTION

Motion made by Lou Wallace, second David Eaton and duly and duly approved by the Board of Supervisors to approve the Dante Regional Sewer Project Resolution.

The vote was: ‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

NATHANIEL RASNAKE APPOINTED TO THE UPPER TENNESSEE RIVER ROUNDTABLE

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

Heather Powers, Russell County Tourism Coordinator gave a presentation on the new Experience Russell website.

APPROVAL OF THE RUSSELL COUNTY TOURISM ADVISORY COMMITTEE BY-LAWS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to accept the Russell County Tourism Advisory Committee by-laws.

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE MARCH 01, 2021 MINUTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the March 01, 2021 minutes and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MARCH 08, 2021 MINUTES

Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to approve the March 08, 2021 and dispense with the reading thereof.

The vote was: Aye: Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None Abstain: David Eaton

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $476,072.03 including reoccurring and withholdings.

The vote was: Aye: Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

BOBBIE GULLETT, ARTHUR PHILLIPS AND WANDA OSBORNE RE-APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

Nay: None

Heather Powers, Russell County Tourism Coordinator gave a presentation on the new Experience Russell website.

APPROVAL OF THE RUSSELL COUNTY TOURISM ADVISORY COMMITTEE BY-LAWS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to accept the Russell County Tourism Advisory Committee by-laws.

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business APPROVAL OF THE MARCH 01, 2021 MINUTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the March 01, 2021 minutes and dispense with the reading thereof.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MARCH 08, 2021 MINUTES

Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to approve the March 08, 2021 and dispense with the reading thereof.

The vote was: ‘Aye: Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Abstain: David Eaton

APPROVAL OF GENERAL COUNTY INVOICES,

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $476,072.03 including reoccurring and withholdings.

The vote was:

Aye: Carl Rhea, Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Committee Appointments

BOBBIE GULLETT, ARTHUR PHILLIPS AND WANDA OSBORNE RE-APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to reappoint Bobby Gullett, Arthur Phillips and Wanda Osborne for (2) two-year terms, said terms ending April 01, 2023.

The vote was: Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The Russell County Planning Commission appointment was tabled until the May 2021 meeting.

AMY ADKINS APPOINTED TO CPMT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to appoint Amy Adkins to the Community Policy Management Team for a (4) four-year term, said term ending April 05, 2025.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Joe Ratliff, Director of Four-County Transit thanked the Board for their past support and asked them to consider the one percent match for the replacement of buses in the future. He added that they have not asked for this match in the past two years.

Brian Beck, CFO Appalachian Agency for Senior Citizens requested that the Board fund the one percent for new buses as well as monetary support for insurance, home delivered meals and administration support. He briefly described the program and their activities.

Kelly McBride Delph, RCPL stated that April is National Poetry month and Citizens Science month.

Shawn Vance, Lebanon commented that Tumbez road is in horrible condition.

The Chair closed citizens comment period.

RE-ADOPTION OF THE CPRWMA USER AGREEMENT

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to re- adopt the Cumberland Plateau Regional Waste Management Authority User Agreement.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to reappoint Bobby Gullett, Arthur Phillips and Wanda Osborne for (2) two-year terms, said terms ending

April 01, 2023.

The vote was: Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The Russell County Planning Commission appointment was tabled until the May 2021 meeting. ‘AMY ADKINS APPOINTED TO CPMT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to

appoint Amy Adkins to the Community Policy Management Team for a (4) four-year term, said term

ending April 05, 2025.

The vote was:

Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens Comment The Chair opened citizens comment period.

Kelly McBride Delph, RCPL stated that April is National Poetry month and Citizens Science month, ‘Shawn Vance, Lebanon commented that Tumbez road is in horrible condition.

The Chair closed citizens comment period.

RE-ADOPTION OF THE CPRWMA USER AGREEMENT

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to re- adopt the Cumberland Plateau Regional Waste Management Authority User Agreement.

The vote was: ‘Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

RESOLUTION OF NON- SUPPORT FOR THE ELIMINATION OF THE COALFIELD TAX CREDIT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a resolution opposing the elimination of the coalfield tax credit with an amendment that states opposition to the recommendation that the projected allocation be diverted only to UVA-Wise without consultation to all stake holders in southwest Virginia.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MARCH 27, 2021 ABSTRACT OF VOTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept the March 27, 2021 abstract of votes for the Special Election.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL A VDOT RESOLUTION FOR THE GILMER SUB-DIVISION AND GRAND HAVEN DRIVE

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT Resolution for the Gilmer Sub-Division Road and Grand Haven Drive.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING TO BE HELD ON THE CIGARETTE AND MEAL TAX ON MAY 03, 2021 AT 6:00 PM

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to hold a public hearing on the Cigarette and Meal Tax on May 03, 2021 at 6:00 pm.

The vote was: Aye: Lou Wallace, Oris Christian, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

DEPUTY EMERGENCY MANAGEMENT POSITION TABLED

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to table the Deputy Emergency Management position.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

RESOLUTION OF NON- SUPPORT FOR THE ELIMINATION OF THE COALFIELD TAX CREDIT

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE MARCH 27, 2021 ABSTRACT OF VOTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept the March 27, 2021 abstract of votes for the Special Election.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL A VDOT RESOLUTION FOR THE GILMER SU!

VISION AND GRAND HAVEN DRIVE

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve a VDOT Resolution for the Gilmer Sub-Division Road and Grand Haven Drive.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

PUBLIC HEARING TO BE HELD ON THE CIGARETTE AND MEAL TAX ON MAY 03, 2021 AT 6:00 PM

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to hold a public hearing on the Cigarette and Meal Tax on May 03, 2021 at 6:00 pm.

The vote was: ‘Aye: Lou Wallace, Oris Christian, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

DEPUTY EMERGENCY MANAGEMENT POSITION TABLED

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to table the Deputy Emergency Management position.

The vote was: ‘Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace, Rebecca Dye and Oris Christian

Nay: None

APPROVAL TO ADJOURN TO RECONVENE ON MONDAY, APRIL 12, 2021 AT 1:00 PM

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to adjourn to reconvene on Monday, April 12, 2021 at 1:00pm for a budget workshop session.

The vote was: Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

Clerk of the Board Chairperson

APPROVAL TO ADJOURN TO RECONVENE ON MONDAY, APRIL 12, 2021 AT 1:00 PM

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to adjourn to reconvene on Monday, April 12, 2021 at 1:00pm for a budget workshop session.

The vote was:

‘Aye: David Eaton, Oris Christian, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

Clerk of the Board Chairperson

April 12, 2021

A reconvened meeting of the Russell County Board of Supervisors was held on Monday, April 12, 2021 at 1:00 pm at the Russell County Government Center in Lebanon, Virginia for the FY 2021/2022 budget work session.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea – joined the meeting at 1:59 pm David Eaton – joined the meeting at 1:33 pm Rebecca Dye Oris Christian

Lonzo Lester, Clerk
Loretta Vance, Secretary

Absent: Steve Breeding

Invocation by Chair Rebecca Dye followed by the Pledge of Allegiance to the Flag.

APRROVAL OF THE AGENDA

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors
to amend the agenda to include a request from the Russell County School Board.

The vote was: Aye: Oris Christian, Tim Lovelace, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A RESOLUTION FOR A PUMP AND HAUL PERMIT

Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to approve a Resolution for a Pump and Haul Permit for the Russell County School Board for the agricultural building and the concession stand at Castlewood High School as requested by the Russell County Health Department.

The vote was: Aye: Tim Lovelace, Oris Christian, Rebecca Dye and Lou Wallace Nay: None

The County Administrator discussed the proposed FY 2021/2022 budget line items and department requests with the Board.

April 12, 2021

Areconvened meeting of the Russell County Board of Supervisors was held on Monday, April 12, 2021 at 1:00 pm at the Russell County Government Center in Lebanon, Virginia for the FY 2021/2022 budget work session.

The Clerk called the me

ig to order.

Roll Call by the Clerk:

Present:

Tim Lovelace

Lou Wallace

Carl Rhea — joined the meeting at 1:59 pm David Eaton — joined the meeting at 1:33 pm Rebecca Dye

Oris Christian

Lonzo Lester, Clerk Loretta Vance, Secretary

Absent: Steve Breeding

Invocation by Chair Rebecca Dye followed by the Pledge of Allegiance to the Flag. APRROVAL OF THE AGENDA

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to amend the agenda to include a request from the Russell County School Board.

The vote was: Aye: Oris Christian, Tim Lovelace, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A RESOLUTION FOR A PUMP AND HAUL PERMIT

The vote was: Aye: Tim Lovelace, Oris Christian, Rebecca Dye and Lou Wallace Nay: None

The County Administrator discussed the proposed FY 2021/2022 budget line items and department requests with the Board,

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was:

Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

    Meeting: 5/3/21      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s April 2021 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s April 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s April 2021 Monthly Expenditures.

ATTACHMENTS:

• April 2021 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

Approval of Expenditures Request approval of the County’s April 2021 Monthly Expenditures: STAFF RECOMMENDATION(s):

County’s April 2021 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s April 2021 Monthly Expenditures.

ATTACHMENTS:

April 2021 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 5/3/21        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

  Board Appointments

Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

Board Appointments

Committee Appointments for Board Consideration.

RC Planning Commission

Charles Edmonds Four-Year Term April 3, 2021

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

COUNTY OFRUSSELL, VIRGINIA — L printeom. |. OFFICE USE ONLY: Date Received: COMMITTEE APPLICATION ae Letter Sent: Currently Serving Om oe NAME: Edmonds Charlie Mr (Last) (First) (Middle Initial) (Mir., Mes., Miss, Rank)

HOME ADDRESS: 3907 Jessee’s Mill Rd

Cleveland, VA. 24225

edmonds.ewel @gmail.com

TELEPHONE NUMBERS: 276-494-6138

(Email Address)

(Home)

PROFESSION/VOCATION: | Draftsma

(Business) (PAX)

" US Gov., AEP Unit Supervisor, Engineer for Russell Mfg.

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: RCPC

(List no more than 3 ~ in order of preference:)

OTHER INTERESTS: _ Golf, fishing, woodworking, gardening

EDUCATION:

High School Graduate, Technical School, Some college

JOB EXPERIENC!

Draftsman for US Gov., AEP Unit Supervisor, Engineer for Russell Mfg,

Virgi

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ia Jaycees, Lions Club, Masonic Fraternity, Virginia Royal Arch, Virginia

Eastern Star, Lebanon Baptist Church

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME: RCPC.

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME: _RCPC

ARE YOU A REGISTERED VOTER? Yes

DISTRICT NUMBER:

OFFICE US!

COUNTY OF RUSSELL, VIRGINIA —_L print Form. P\ ESS

| Date Received: COMMITTEE APPLICATION + gules Se™qa9 ul Currently Serving OFT

NAME: HeFaddin bother ic He Tay ay (evrcaTsranat) (Ws, A, Rank) HOMEADPRESS: _QUB% Redbud Huy, PO Gov 1909 eraiz@ Henalker VA ZU2G0 (eFadaing $50¢: col. TRLEPHONENUMBERS: 274-971-0690 ZTe-FIZ-EleO> _—_Z76-BIZ- G13 Comey iste AR PROFESSIONVOCATION: I asunance Sales BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: Russel Counk, PSA f = (List no more than 3 in orderof preference?) Russel County Planning Commission

orwer interests: Voluateer Service werld, local and Foren Higston

High scheo| dplons snd Businecr Adeinistraton

CovfSes

JOBEXPERIENCE: MoFaddia + Associates 2 yes, HeFaddin Properhes 1S years CIVIC OR SERVICE ORGANIZATION EXPERIENCE: = _Helovng Wends Hinistr’es 15 yes

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF Yes

yes,PLEASENAME: = (usSel( Coua+t, 1DA 1 HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? IF No

‘YES, PLEASE NAME:

ARE YOU A REGISTERED vorER? Ye DISTRICT NUMBER: 4

Loretta Vance

From: Sent: To: Subject:

[email protected]

Friday, November 20, 2020 10:24 AM [email protected]; loretta [email protected] <I Online Form Submittal: Board and Committee Application € cer Y

Board and Committee Application q

Name Alita Ann Whited

Email Address [email protected] Address 85 Acre Lane

City Cedr Btuff

State Russell

Zip Code 24609

Phone Number 276-971-4491

Fax Number Field not completed.

Board/Committee on Which Planning Commission You Wish to Serve

Other Interests Field not completed.

Education Associate Degree from SWCC Graduate Realtors Institute Multiple classes in Real Estate and Real Estate Appraisal

Job Experience 33 years as Real Estate Broker, Associate Broker and Agent (Licensed in all three categories at different times) 13 years in Real Estate Appraisal (Certified Real Estate

Appraiser) Civic or Service Clinch River Kiwanis since 1989 Organization Experience Richlands Garden Club

Russell County Republican Committee Are you currently amember No of a Russell County Board or Committee?

IFYES, please name: Field not completed.

Board Appointments for 2021

ee ee ee ee

Russell County Planning Commission Charles Edmonds Four Years April 3, 2021 Roger Sword Four Years December 31, 2020

[Cumberland Industrial Facilities Authority [Todd Elswick Four Year May 8, 2021.

[Cumberland Plateau Economic Development Commission

Frank Horton One Year June 30, 2021 [Tony Lambert One Year June 30, 2021 Ron Blankenship One Year June 30, 2021 [James Eaton, Jr. One Year June 30, 2021

Dante Community Center Jason Gullett Two Years June 30, 2021

Russell County Public Service Authority (Clifford Hess Three Years June 24, 2021

[Chris Dye Two Years June 24, 2021

Russell County Library Board Karen Herndon Three Years June 30, 2021 [Ann Monk. Three Years June 30, 2021

Highway & Safety.

[Gary Dotson Two Years July 1, 2021 [Johnny Jessee Two Years July 1, 2021 [Steve Dye Two Years July 1, 2021 Eugene Ferguson Two Years July 4, 2021 [Tony Maxfield Two Years July 1, 2021 Mike 0’Quinn Two Years July 1, 2021 Barbara K. Cox Two Years July 1, 2021 Henry E Stinson, Jr. Two Years July 1, 2021 [Carl Rhea Two Years July 1, 2021 Emory Altizer Two Years July 4, 2024 Russell County Library Board

liudy Ashbrook: Four Year July 10, 2021 [Community Policy Management Team

lAngela Farmer Three Years ‘August 3, 2021 Dante Community Center

[Catherine Pratt Two Years ‘August 5, 2021 [Southwest Community College Advisory Board

Lynn Keene Four Years ‘August 7, 2021 [Gregory Brown Four Years ‘August 7, 2021 Industrial Development Authority

Roger Sword Four Years September 5, 2021 [Scott Gilmer Four Years September 5, 2021

Drill Community Center

Michelle Tharp Four Years October 2. 2021 |Oak Grove Community Center

Linda Cross Two Years October 7, 2024 Frances Glovier Two Years October 7, 2021 Rita “Charlene” Johnson Two Years October 7, 2021, [Tammy Perry Two Years October 7, 2021 John Perry Two Years October 7, 2021 Nancy Osborne Two Years October 7, 2021 Peggy Kegley Two Years October 7, 2021 Russell County Planning Commi

Dustin Keith Four Years October 2, 2021 llack Compton Four Years October 2, 2021 |Community Policy Management Team

|Alice Meade Three Years November 5, 2021 Lori Gates Three Years November 5, 2021 Russell County Planning Commission

landy Smith Four Years November 6, 2021 [Appalachian Juvenile Commission

\Vicki Porter Four Years December 2, 2021

Cumberland Mountain Community Service Board

james Mounts

Three Years

December 31, 2021

David Eaton

Three Years

December 31, 2021

Linda Cross

Two Years

December 31, 2021

People Inc. Development Financial Board

[Alicia McGlothlin

Three Years

December 31, 2021

Vicki Porter

Four Years

December 2, 2021.

[Cumberland Mountain Community Service Board

lJames Mounts

Three Years

December 31, 2021

David Eaton Three Years December 31, 2021 Highway & Safety Commission’ Linda Cross Two Years December 31, 2021

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

      Meeting: 5/3/21         6:00 PM

County Attorney Reports

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance
Project Jonah Building Construction & Environmental Inspection Service

Request for Proposal (RFP)

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

5/3/21

Meetin:

County Attorney Reports

RC Cigarette Tax Ordinance
RC Meal Tax Ordinance
Project Jonah Building Construction & Environmental Inspection Service Request for Proposal (RFP)

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item D-1 – D-8 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                      Meeting: 5/3/21             6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for May 2021:

  REPORTS

Three Rivers Destination Center (ARC) Power Grant Application ($1.5M)……D-1

REQUESTS

Arty Lee Campground (VDH) Application……………………………………………D-2
VDOT Secondary Highway Six-Year Plan (2021/22 – 2026/27)……………………D-3
Older Americans Month 2021 Proclamation…………………………………………D-4
RC FY 2021/2022 Budget & CY 2022 Tax Rate Public Hearing………………….D-5
Deputy Emergency Management Coordinator Position……….…………………D-6
RC Assistant Registrar Position………………………………………………………D-7
RC Courthouse Custodian Position……………………………………………….…D-8
Honaker Lions Club – 2021 Honaker Independence Day Celebration…………D-9

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

• Various

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item D-1 - D-8

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 5/3/21 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for May 2021: REPORTS

Three Rivers Destination Center (ARC) Power Grant Application ($1.5M).

REQUESTS

Arty Lee Campground (VDH) Application
VDOT Secondary Highway Six-Year Plan (2021/22 - 2026/27)…
Older Americans Month 2021 Proclamation.
RC FY 2021/2022 Budget & CY 2022 Tax Rate Public Hearing…
Deputy Emergency Management Coordinator Position…
RC Assistant Registrar Pos’
RC Courthouse Custodian Po:

ion…

Honaker Lions Club — 2021 Honaker Independence Day Celebration.

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russelleountyva.us

POWER+ Application

Executive Summary for PW-1933

Project Applicant: County of Russell Virginia

Project Title: Building an Outdoor Recreation Economy in Southwest Virginia

Classification Type: Arts-Culture-Tourism ARC Request: $1,500,000.00 Total Match: $530,282.00 Congressional District(s): VA-009 Partners: The Heart of Appalachia Tourism Authority,

Russell County, and the Town of St. Paul are the primary agencies coordinating this project. Key partners include Virginia State Parks, Clinch River State Park, Clinch River Valley Initiative, Virginia Department of Transportation, Virginia Coalfield Economic Development Authority, Virginia Tourism Corporation, and the Virginia Department of Conservation and Recreation.

Is Previous Power Recipient: No Project Summary: This project will complete construction of the Three Rivers Destination Center, which will be a hub for visitors and community members to significantly grow the outdoor recreation and tourism economy in Southwest Virginia. The Center will be located in the middle of Virginia’s Coalfield Region with access to the Clinch River State Park, the nearby Jefferson National Forest, Breaks Interstate Park, and several additional recreation amenities, and it will build on $500,000 of funding already in hand. The Destination Center will be centrally located within a seven-county regional footprint, promote the area’s tourism assets, and increase visitation and tourism for the Coalfield Region. The Center will serve as an information hub for visitors to plan trips, connect to regional amenities and businesses, learn about the area’s natural assets, and book reservations all of which are critical to grow the local outdoor economy, create new job opportunities, and help foster the creation of small businesses.

General Project Information

Building an Outdoor Recreation Economy in

POWER+ Application

Executive Summary for PW-1933

Project Applicant: County of Russell Virginia

Building an Outdoor Recreation Economy in Southwest Virginia

Project Title:

Classification Type: Arts-Culture-Tourism

ARC Request: $1,500,000.00

Total Match: $530,282.00

Congressional District(s): VA-009

Partners: The Heart of Appalachia Tourism Authority,

Is Previous Power Recipient: No

Project Summary: This project will complete construction of the Three Rivers Destination Center, which will be a hub for visitors and community members to significantly grow the ‘outdoor recreation and tourism economy in Southwest Virginia. The Center will be located in the middle of Virginia’s Coalfield Region with access to the Clinch River State Park, the nearby Jefferson National Forest, Breaks Interstate Park, and several additional recreation amenities, and it will build on $500,000 of funding already in hand. The Destination Center will be centrally located within a seven-county regional footprint, promote the area’s tourism assets, and increase visitation and tourism for the Coalfield Region. The Center will serve as an information hub for visitors to plan trips, connect to regional amenities and businesses, learn about the area’s natural assets, and book reservations all of which are critical to grow the local outdoor economy, create new job opportunities, and help foster the creation of small businesses.

General Project Information

Building an Outdoor Recreation Economy in

Project Title: Southwest Virginia Project Type: Implementation Implementation Type: Construction Broadband Project: No Proposed Start Date: 10/1/2021 Proposed End Date: 10/1/2024 State(s) Served:

State Congressional Districts Counties

VA VA-009

Buchanan, Dickenson, Lee, Russell, Scott, Tazewell, Wise

Organization

Organization Identification Legal Name: County of Russell Virginia Type of Applicant: B. County Government Specified ‘Other’: Employer/Taxpayer Identification Number (EIN/TIN):

54-6001589

Organizational DUNS: 040157851

System for Award Management (SAM) SAM CAGE Code: 51VH9 SAM Expiration Date: 10/16/2021

Regulatory Information Subject to Review by State Under Executive Order 12372?

Applicant Delinquent On Any Federal Debt? No

Project Title:

Southwest Virginia

Project Type: Implementation Implementation Ty Construction No Proposed Start Date: 10/1/2021 Proposed End Date: 10/1/2024 State(s) Served: i 4) State Congressional Counties Districts Buchanan, Dickenson, Lee, VA VA-009 Russell, Scott, Tazewell, Wise

Organization

Organization Identification Legal Name:

‘Type of Applicant:

Specified ‘Other’:

Employer/Taxpayer Identification Number (EIN/TIN):

Organizational DUNS:

System for Award Management (SAM) SAM CAGE Code: SAM Expiration Date:

Regulatory Infor nm

Subject to Review by State Under Executive Order 12372?

Applicant Delinquent On Any Federal Debt?

County of Russell Virginia

B. County Government

54-6001589

040157851

SIVH9 10/16/2021

Congressional District Information Congressional District of Applicant: VA-009 Congressional Districts for All Areas Affected by the Program or Project:

VA-009

Address Department: Russell County Board of Supervisors Division: County Administration Street 1: 137 Highland Drive Street 2: City: LEBANON County: VA State: Zip Code: 24266

Contacts

Primary Contact Primary Contact Name: Mr. Lonzo Lester Primary Contact Title: County Administrator Primary Contact Organization: Primary Contact Email: [email protected] Primary Contact Phone: 12768804396

Authorized Representative Authorized Representative Name: Mr. Lonzo Lester Authorized Representative Title: County Administrator Authorized Representative Organization: Authorized Representative Email: [email protected] Authorized Representative Phone: 12768804396

Congressional District of Applicant:

Congressional Districts for All Areas Affected by the Program or Project:

Address

Department:

State:

Primary Contact Primary Contact Name:

Primary Contact Title:

Primary Contact Organization Primary Contact Email:

Primary Contact Phone:

Authorized Representative

Authorized Representative Name: Authorized Representative Title:

Authorized Representative Organization:

Authorized Representative Email

Authorized Representative Phone:

VA-009 VA-009

Russell County Board of Supervisors County Administration

137 Highland Drive

LEBANON VA

24266

Contacts Mr. Lonzo Lester County Administrator

[email protected]

12768804396

Mr. Lonzo Lester

County Administrator

[email protected]

12768804396

Project Classification

Power Priority: Developing Industry Clusters in Communities Project Goal: Economic Opportunities Project Objective: Support the startup and growth of businesses Project Category: Asset-Based Development Project Type: Arts-Culture-Tourism Project Sub Type: Tourism development

Power Priority: Project Goal: Project Objectiv

Project Category:

Project Ty

Project Sub Type:

Project Classification

Developing Industry Clusters in Communities Economic Opportunities

Support the startup and growth of businesses Asset-Based Development Arts-Culture-Tourism

Tourism development

Performance Measures

Core Performance Measures

Performance Measure Projected Value

Notes (optional for applicable Core performance measures)

1 Communities improved (outcome) 9 The seven HOA counties, the City of Norton, and the Town of St. Paul will be directly improved by this project.

2 Communities served (output) 9 The seven HOA counties, the City of Norton, and the Town of St. Paul will be directly served by this project.

3 Jobs Created (outcome) 16 Based on IMPLAN modeling, construction of the Center will result in creation of 16 new jobs

4 Jobs Retained (outcome) 1900 Total existing tourism jobs within the HOA counties will be supported by this project

5 New Visitors - Days (output) 603000

Based on a conservative average of 2% projected increase each year over three years. Visitors numbers are derived from including permit sales, park admissions, and other visitation statistics to major regional attractions: Breaks Interstate Park, Southwest Virginia Museum, Natural Tunnel State Park, Wilderness Road State Park, Spearhead Trail, and Back of the Dragon riders.

6 New Visitors - Overnights (output) 38592 Based on three-year lodging occupancy projections (6.4% increase) applied to visitor estimates

7 Participants improved (outcome) 5300 Based on three-year projections (Year 3) for visitors to the Center itself, 5,300 participants will be improved by this project.

8 Participants served (output) 5300 Based on three-year projections (Year 3) for visitors to the Center itself, 5,300 participants will be served by this project.

9 Plans/Reports (output) 0 N/A: This is a construction project.

10 Revenues increased-nonexport (outcome) 8402874 Projected three-year increase in local tax revenue ($179,084), visitor spending ($5,723,790), new wages ($1,100,000), and value-added economic activity ($1,400,000) Total square footage of 6372 will be constructed for the Destination

Core Performance Measures

Performance Measures

Performance Measure

Projected Value

Notes (optional for applicable Core performance measures)

Communities improved (outcome)

The seven HOA counties, the City of Norton, and the Town of St. Paul will be directly improved by this project.

Communities served (output)

Jobs Created (outcome)

‘The seven HOA counties, the City of Norton, and the Town of St. Paul will be directly served by this project.

Based on IMPLAN modeling, construction of the Center will result in creation of 16 new jobs

Jobs Retained (outcome)

1900

Total existing tourism jobs within the HOA counties will be supported by this project

‘New Visitors - Days (output)

603000

New Visitors - Overnights (output)

38592

Based on three-year lodging occupancy projections (6.4% increase) applied to visitor estimates

Participants improved (outcome)

Participants served (output)

5300

Based on three-year projections (Year 3) for visitors to the Center itself, 5,300 participants will be improved by this project.

Based on three-year projections (Year 3) for visitors to the Center itself, 5,300 participants will be served by this project.

Plans/Reports (output)

Revenues increased-nonexport (outcome)

8402874

N/A: This is a construction project.

Projected three-year increase in local tax revenue ($179,084), visitor spending ($5,723,790), new wages ($1,100,000), and value-added economic activity ($1,400,000)

Total square footage of 6372 will be constructed for the Destination

Attachment 1

Application_1933_Three Rivers Destination Center Construction Drawings.pdf

(File Type: General)

Attachment 1

Application 1933 Three Rivers Destination Center Construction Drawings.pdf

(File Type: General)

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Attachment 3

Application_1933_Destination Center SF-424C.pdf (File Type: Construction Budget (SF424C))

Attachment 3

Application 1933 Destination Center SF-424C.pdf (File Type: Construction Budget (SF424C))

OMB Approval No. 0348-0041

BUDGET INFORMATION - Construction Programs NOTE: Certain Federal assistance programs require additional computations to arrive at the Federal share of project costs eligible for participation. If such is the case, you will be notified.

COST CLASSIFICATION a. Total Cost b. Costs Not Allowable for Participation

c. Total Allowable Costs (Columns a-b)

Administrative and legal expenses $ .00 $ .00 $ .00
Land, structures, rights-of-way, appraisals, etc. $ .00 $ .00 $ .00
Relocation expenses and payments $ .00 $ .00 $ .00
Architectural and engineering fees $ .00 $ .00 $ .00
Other architectural and engineering fees $ .00 $ .00 $ .00
Project inspection fees $ .00 $ .00 $ .00
Site work $ .00 $ .00 $ .00
Demolition and removal $ .00 $ .00 $ .00
Construction $ .00 $ .00 $ .00
Equipment $ .00 $ .00 $ .00
Miscellaneous $ .00 $ .00 $ .00
SUBTOTAL (sum of lines 1-11) $ .00 $ .00 $ .00
Contingencies $ .00 $ .00 $ .00
SUBTOTAL $ .00 $ .00 $ .00
Project (program) income $ .00 $ .00 $ .00
TOTAL PROJECT COSTS (subtract #15 from #14) $ .00 $ .00 $ .00

FEDERAL FUNDING

               Enter eligible costs from line 16c  Multiply X _______% $ .00

Previous Edition Usable Authorized for Local Reproduction Standard Form 424C (Rev. 7-97)

Prescribed by OMB Circular A-102

Federal assistance requested, calculate as follows: (Consult Federal agency for Federal percentage share.) Enter the resulting Federal share.

($1,500,000 maximum request)

"OMB Approval No. 0348-0041 BUDGET INFORMATION - Construction Programs

NOTE: Certain Federal assistance programs require additional computations to arrive at the Federal share of project costs eligible for participation. If such isthe case, you will be notified.

COST CLASSIFICATION a. Total Gost b. Costs Not Allowable ¢. Total Allowable Costs for Participation, (Columns a-b) 1 Administrative and legal expenses $s 243,750 .00 |$ 00 |$ 243,750.00 2. Land, structures, rights-of-way, appraisals, etc. $s 00 |$ 00 |$ 0.00 3. Relocation expenses and payments: $s 00 |$ 00 |$ 0.00 4. Architectural and engineering fees $s 00 |$ 00 |$ 0.00 5. Other architectural and engineering fees $s 00 |$ 00 |$ 0.00 6. Project inspection fees $s 00 |$ 00 |$ 0.00 7. Site work $ 306,532 .00 |$ 00 |$ 306,532.00 8. Demolition and removal $ 00 |$ 00 |$ 0.00 9. Construction $s 1,362,000 .00 |$ 00 |$ 1,362,000 .00 10. Equipment $s 118,000 .00 |$ 00 |$ 118,000 .00 11, Miscellaneous $s 00 |$ 00 |$ 0.00 12. SUBTOTAL (sum of lines 1-11) $ 2,030,282 .00 |$ 0.00 |$ 2,030,282 .00 13. Contingencies $s 00 |$ 00 |$ 0.00 14, SUBTOTAL $ 2,030,282 .00 |$ 0.00 |$ 2,030,282 .00 15, Project (program) income: $s 00 |$ 00 |$ 0.00 16. TOTAL PROJECT COSTS (subtract #15 from #14) $ 2,030,282 .00 |$ 0.00 |$ 2,030,282 .00 FEDERAL FUNDING

Federal assistance requested, calculate as follows:

(Consult Federal agency for Federal percentage share.) Enter eligible costs from line 16¢ Multiply x_ 0 9 s 41,624,226.00 Enter the resulting Federal share.

To autocalculate, press TAB key after entering percent. These instructions will not print. ($1,500,000 maximum request)

Previous Edition Usable Authorized for Local Reproduction Standard Form 424C (Rev. 7-97) Prescribed by OMB Circular A-102

INSTRUCTIONS FOR THE SF-424C

SF-424C (Rev. 7-97) Back

Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0041), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

This sheet is to be used for the following types of applications: (1) “New” (means a new [previously unfunded] assistance award); (2) “Continuation” (means funding in a succeeding budget period which stemmed from a prior agreement to fund); and (3) “Revised” (means any changes in the Federal Government’s financial obligations or contingent liability from an existing obligation). If there is no change in the award amount, there is no need to complete this form. Certain Federal agencies may require only an explanatory letter to effect minor (no cost) changes. If you have questions, please contact the Federal agency.

Column a. - If this is an application for a “New” project, enter the total estimated cost of each of the items listed on lines 1 through 16 (as applicable) under “COST CLASSIFICATION.”

If this application entails a change to an existing award, enter the eligible amounts approved under the previous award for the items under “COST CLASSIFICATION.”

Column b. - If this is an application for a “New” project, enter that portion of the cost of each item in Column a. which is not allowable for Federal assistance. Contact the Federal agency for assistance in determining the allowability of specific costs.

If this application entails a change to an existing award, enter the adjustment [+ or (-)] to the previously approved costs (from column a.) reflected in this application.

Column. - This is the net of lines 1 through 16 in columns “a.” and “b.”

Line 1 - Enter estimated amounts needed to cover administrative expenses. Do not include costs which are related to the normal functions of government. Allowable legal costs are generally only those associated with the purchases of land which is allowable for Federal participation and certain services in support of construction of the project.

Line 2 - Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or easements).

Line 3 - Enter estimated costs related to relocation advisory assistance, replacement housing, relocation payments to displaced persons and businesses, etc.

Line 4 - Enter estimated basic engineering fees related to construction (this includes start-up services and preparation of project performance work plan).

Line 5 - Enter estimated engineering costs, such as surveys, tests, soil borings, etc.

Line 6 - Enter estimated engineering inspection costs.

Line 7 - Enter estimated costs of site preparation and restoration which are not included in the basic construction contract.

Line 9 - Enter estimated cost of the construction contract.

Line 10 - Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility, if such costs are not included in the construction contract.

Line 11 - Enter estimated miscellaneous costs.

Line 12 - Total of items 1 through 11.

Line 13 - Enter estimated contingency costs. (Consult the Federal agency for the percentage of the estimated construction cost to use.)

Line 14 - Enter the total of lines 12 and 13.

Line 15 - Enter estimated program income to be earned during the grant period, e.g., salvaged materials, etc.

Line 16 - Subtract line 15 from line 14.

Line 17 - This block is for the computation of the Federal share. Multiply the total allowable project costs from line 16, column “c.” by the Federal percentage share (this may be up to 100 percent; consult Federal agency for Federal percentage share) and enter the product on line 17.

INSTRUCTIONS FOR THE SF-424C

Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of| information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for| reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0041), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. ISEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

This sheet is to be used for the following types of applications: (1) “New” (means a new [previously unfunded] assistance award); (2) “Continuation” (means funding in a succeeding budget period which stemmed from a prior agreement to fund); and (3) “Revised” (means. any changes in the Federal Government’s financial obligations or contingent liability from an existing obligation). If there is no change in the award amount, there is no need to complete this form. Certain Federal agencies may require only an explanatory letter to effect minor

(no cost) changes. If you have questions, please contact the Federal agency.

Column a. - If this is an application for a “New” project, enter the total estimated cost of each of the items listed on lines 1 through 16 (as applicable) under “COST CLASSIFICATION.”

If this application entails a change to an existing award, enter the eligible amounts approved under the previous award for the items under "COST CLASSIFICATION.”

If this application entails a change to an existing award, enter the adjustment [+ or (-)] to the previously approved costs (from column a.) reflected in this application

Column. - This is the net of lines 1 through 16 in columns "a. and "b.”

Line 2 - Enter estimated site and right(s)-of-way acquisition costs (this includes purchase, lease, and/or easements).

Line 3 - Enter estimated costs related to relocation advisory assistance, replacement housing, relocation payments to displaced persons and businesses, etc.

Line 4 - Enter estimated basic engineering fees related to construction (this includes start-up services and preparation of project performance work plan),

Line 5 - Enter estimated engineering costs, such as surveys, tests, soil borings, etc.

Line 6 - Enter estimated engineering inspection costs.

Line 7 - Enter estimated costs of site preparation and restoration which are not included in the basic construction contract.

Line 9 - Enter estimated cost of the construction contract Line 10 - Enter estimated cost of office, shop, laboratory, safety equipment, etc. to be used at the facility, if such costs are not included in the construction contract.

Line 11 - Enter estimated miscellaneous costs.

Line 12 - Total of items 4 through 14

Line 13 - Enter estimated contingency costs. (Consult the Federal agency for the percentage of the estimated construction cost to use.)

Line 14 - Enter the total of lines 12 and 13.

Line 15 - Enter estimated program income to be earned during the grant period, e.g., salvaged materials, etc.

Line 16 - Subtract line 15 from line 14.

Line 17 - This block is for the computation of the Federal share. ‘Multiply the total allowable project costs from line 16, column "c.” by the Federal percentage share (this may be up to 100 percent; consult Federal agency for Federal percentage share) and enter the product on line 17.

‘SF-424C (Rev. 7-97) Back

Attachment 4

Application_1933_HOA_Map.pdf (File Type: Map)

Attachment 4

Application 1933 HOA Map.pdf

(File Type: Map)

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Attachment 5

Application_1933_Topo map and plat.pdf (File Type: Map)

Attachment 5

Application 1933 Topo map and plat.pdf

(File Type: Map)

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Attachment 6

Application_1933_VTech_CDAC_VisitorCenter_EcolCampus_ConceptPlan.pdf (File Type: Regional/Strategic Plan)

Attachment 6

Application 1933 VTech CDAC VisitorCenter EcolCampus Concep’

(File Type: Regional/Strategic Plan)

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Virginia Department of Health

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109 Governor St

Richmond, Virginia 23219

APPLICATION FOR A CAMPGROUND PLAN REVIEW

$40.00 FEE

Attach a site map of campground showing all campsites, sanitary facilities, and other amenities

Name of Campground:___________________________________________
Please place a next to the address where you would like VDH to send correspondence

Physical Address    ___________________________________________ 
    of Campground:  ___________________________________________ 
                                ___________________________________________

Owner Name: _________________________________________________ Phone:_________________ Owner Mailing ___________________________________ Address: ___________________________________ ___________________________________

Email:____________________________

Operator Name: _______________________________________________ Phone__________________ Operator Mailing __________________________________ Address: __________________________________

                              __________________________________

Email:____________________________

Future application for operation permit will be made in the name of the Owner Operator This application is for a plan review of (choose one):

Construction of a new campground Renovation or addition to an existing campground

For renovations and additions, is your campground:
Currently permitted
Previously, but not currently permitted by VDH

This application must include a site map and any supplemental material necessary to review the following items*:

Included: Approved

(VDH USE ONLY)

Proposed method and location of the sewage disposal system
Proposed sources and location of the water supply
Number, location, and dimensions of all campsites
Number, description, and location of proposed sanitary facilities

(toilets, showers, sinks, & privies)

Number, description, and location of all dump stations, sewer lines, etc.
Location, boundaries, and dimensions of the proposed project.

*During plan review, VDH may require submission of additional information to determine regulatory compliance. I understand this form contains information subject to disclosure under §2.2-3700 of the Code of Virginia.

Applicant Signature________________________________________________________ Date: _______________

hannah_jessee Text Box Arty Lee Campground

hannah_jessee Text Box Lower Bearwallow Road, State Route 627

hannah_jessee Text Box Dante, Virginia 24237

hannah_jessee Text Box Next to Ballfield

hannah_jessee Text Box Russell County Board of Supervisors

hannah_jessee Text Box 137 Highland Drive

hannah_jessee Text Box Lebanon, Virginia 24266

hannah_jessee Text Box 276-889-8000

hannah_jessee Text Box [email protected]

hannah_jessee Text Box Russell County Board of Supervisors

hannah_jessee Text Box 137 Highland Drive

hannah_jessee Text Box Lebanon, Virginia 24266

hannah_jessee Text Box 276-889-8000

hannah_jessee Text Box [email protected]

hannah_jessee Text Box X

hannah_jessee Text Box Lonzo Lester, MBA, CPC, VCO Russell County Administrator

Virginia Department of Health Office of Environmental Health Services 109 Governor St Richmond, Virginia 29219

APPLICATION FOR A CAMPGROUND PLAN REVIEW $10.00 FEE Attach a site map of campground showing all campsites, sanitary facilities, and other amenities

Name of Campground: Arty Lee Campground y CPhysical Address Lower Bearwallow Road, State Route 627 eee eine of Campground: Dante, Virginia 24237 Vit send correspondence Next to Ballfield Owner Name: Russell County Board of Supervisors Phone,276-889-8000 (J Owner Mailing 137 Highland Drive Email: [email protected]

Address: Lebanon, Virginia 24266

Operator Name; Russell County Board of Supervisors______ Phone 276-889-8000

(Operator Mailing 137 Highland Drive ____________ Email: |[email protected] Address: Lebanon, Virginia 24266 __

Future application for operation permit will be made in the name of the Owner“ lOperator This application is for a plan review of (choose one): */ Construction of a new campground ( Renovation or addition to an existing campground For renovations and additions, is your campground © Currently permitted Previously, but not currently permitted by VDH

This application must include a site map and any supplemental material necessary to review the following items’:

Approved Included: (won usr ONLY) X Proposed method and location of the sewage disposal s X Proposed sources and location of the water supply x) Number, location, and dimensions of all camps X Number, description, and location of proposed sanitary facilities

(toilets, showers, sinks, & privies) x) Number, description, and location of all dump stations, sewer lines, ete. X) Location, boundaries, and dimensions of the proposed project. “During plan review, VDH may require submission of additional information to determine regulatory compliance.

L understand this form contains information subject to disclosure under §2.

700 of the Code of Virginia.

Applicant Signature, Date: Lonzo Lester, MBA, CPC, VCO Russell County Administrator

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Russell County BOS VDOT Update May 3, 2021

Six Year Plan Update

The draft 6 year plan update is included with this update along with a draft resolution for the plan. As the Board may recall, no projects were added to the plan in January. The proposed plan for FY 22 through FY 27 adds Route 824 (Walt Drive) and Route 671 (Honaker Chapel Road). Route 824 is basically an extension of Tumbez Hollow, on which phase one of construction is planned to begin this summer with the second – and final phase – being completed in 2022.

Honaker Chapel intersects with Alternate Route 58 approximately 2 miles east of the Alternate Route 58 / Route 71 intersection.

Approximately 1.5 miles of Thomas Warner Road, beginning at the southern end of the route.

Route 615 Slide (Back Valley)

VDOT is assessing a slide on Route 615 and developing a plan of action.

Pure Salmon Project

VDOT has reviewed the plans for the connection to Route 19 and a single connection to Route 603 (the 603 connection is actually in Tazewell County). No other plans have been submitted for the project. The proposed connection and related improvements to Route 19 are approved, but VDOT has yet to receive the required bond for the work. The permit for the 603 entrance has been issued.

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Route 19 Commercial Entrance Improvements

The residency is working with private developers to provide / improve access to at two locations on Route 19 south of the Alternate Rt 58 / Rt 19 intersection. This work include improvements to turn lanes near the existing weigh station as well as an entrance just south of the Valero gas station.

Russell County BOS VDOT Update May 3, 2021

ix Year Plan Update

Honaker Chapel intersects with Alternate Route 58 approximately 2 miles east of the Alternate Route 58 / Route 71 intersection.

Approximately 1.5 miles of Thomas Warner Road, beginning at the southern end of the route.

Route 615 Slide (Back Valley)

VDOT is assessing a slide on Route 615 and developing a plan of action.

Pure Salmon Project

St Paul Welcome Center

The residency understands plans are moving forward for the welcome center in St Paul along Alternate Route 58. Residency staff look forward to reviewing plans for the project.

Route 19 Commercial Entrance Improvements

Funding Opportunities

Both Revenue Sharing and Transportation Alternative Project grant (TAP Grant) applications are being solicited. Pre-applications for both programs are due July 1, 2021.

Projects for which a revenue sharing application is made must be included in the County’s Capital Improvement Plan or Comprehensive Plan, to a level of detail including location (beginning and ending points), scope of work and cost estimate. If either plan needs to be amended to provide this level of detail, the entire plan does not necessarily need to be revised but a revision date must be shown on the cover of the document.

Maintenance Activities

Maintenance crews are actively involved in a variety of activities. Some of the more pertinent activities are hand and machine (heavy / larger area) patching both for general maintenance purposes and in advance of repaving activities as well as slurry sealing of various routes in the County.

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1-800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

Funding Opportunities

Both Revenue Sharing and Transportation Alternative Project grant (TAP Grant) applications are being solicited. Pre-applications for both programs are due July 1, 2021

Maintenance Activities

Residency staff stand ready to respond to inquiries and provide explanations but also offer the 1-800-FOR-ROAD call to enter work order requests into VDOT’s tracking system.

Public Hearing Notice

p.m. on May 3, 2021. The purpose of this public hearing is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2021/22

through 2026/27 in Buchanan County and on the Secondary System Construction Budget for Fiscal Year 2021/22. Copies of the proposed Plan and Budget may be obtained at the Lebanon Residency Office of the Virginia

Department of Transportation, located at 1067 Fincastle Road, Lebanon, Virginia

The plans will be in a public convenience literature box in the front

parking lot near the handicapped parking space. Copies may also be reviewed at the Russell County offices located at 137 Highland Drive, Lebanon, Virginia 242466.

All projects in the Secondary Six-Year Plan that are eligible for federal funds will

be included in the Statewide Transportation Improvement Program (STIP), which documents how Virginia will obligate federal transportation funds.

Persons requiring special assistance to attend and participate in this hearing should contact the Virginia Department of Transportation at (276) 889-7601.

Persons wishing to speak at this public hearing should contact the Russell County Board of Supervisors at (276) 889-8000.

Due to COVID-19 restrictions, this will not be an open forum public hearing.

Comments and questions must be submitted virtually, remotely, or via pre-

scheduled in-person appointment with a VDOT Lebanon Residency staff member.

Please contact the VDOT Lebanon Residency at the address/phone number/email

below to schedule an appointment on or before May 3, 2021.

CONTACT INFORMATION:

Mon -Fri, 8a.m.-5p.m.

VA Dept. of Transportation

P.O. Box 127

Lebanon, VA 24266

(276) 889 7601

NOTE: ALL PUBLIC COMMENTS MUST BE SUBMITTED ON OR BEFORE 4:00 P.M. MAY 3, 2021.

Public Hearing Notice

The Virginia Department of Transportation and the Board of Supervisors of Russell County, in accordance with Section 33.1-70.01 of the Code of Virginia, will conduct a joint public hearing at the Russell County Government Center at 6 p.m. on May 3, 2021. The purpose of this public hearing is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2021/22 through 2026/27 in Buchanan County and on the Secondary System Construction Budget for Fiscal Year 2021/22. Copies of the proposed Plan and Budget may be obtained at the Lebanon Residency Office of the Virginia Department of Transportation, located at 1067 Fincastle Road, Lebanon, Virginia 24266. The plans will be in a public convenience literature box in the front parking lot near the handicapped parking space. Copies may also be reviewed at

the Russell County offices located at 137 Highland Drive, Lebanon, Virginia 242466.

All projects in the Secondary Six-Year Plan that are eligible for federal funds will be included in the Statewide Transportation Improvement Program (STIP), which documents how Virginia will obligate federal transportation funds.

Persons requiring special assistance to attend and participate in this hearing should contact the Virginia Department of Transportation at (276) 889-7601. Persons wishing to speak at this public hearing should contact the Russell County Board of Supervisors at (276) 889-8000.

Due to COVID-19 restrictions, this will not be an open forum public hearing. Comments and questions must be submitted virtually, remotely, or via pre- scheduled in-person appointment with a VDOT Lebanon Residency staff member. Please contact the VDOT Lebanon Residency at the address/phone number/email below to schedule an appointment on or before May 3, 2021.

CONTACT INFORMATION: Mon -Fri, 8a.m.-5p.m. VA Dept. of Transportation P.O. Box 127 Lebanon, VA 24266 (276) 889 7601

NOTE: ALL PUBLIC COMMENTS MUST BE SUBMITTED ON OR BEFORE 4:00 P.M. MAY 3, 2021.

Citizens may also participate in the hearing by one of the following methods:

a. Calling the Russell County Administrator’s office at 276 889-8000 and leaving a

message.

b. Calling United States (Toll Free): 1 866 899 4679

One-touch: tel:+18668994679,996339661#

to make comments during the hearing beginning at 6 p.m. on May 3, 2021.

c. Emailing the County offices at [email protected]

d. Utilizing Go-To-Meeting digital meeting software using the following link:

https://global.gotomeeting.com/join/996339661

Persons utilizing any of the above means of participating in the meeting shall provide their name

and home address as part of their comments.

Citizens may also participate in the hearing by one of the following methods:

a. Calling the Russell County Administrator’s office at 276 889-8000 and leaving a message.

b. Calling United States (Toll Free): 1 866 899 4679

One-touch: tel:+18668994679,.996339661# to make comments during the hearing beginning at 6 p.m. on May 3, 2021.

c. Emailing the County offices at Lonzo.lester@ russellcountyva.us

d. Utilizing Go-To-Meeting digital meeting software using the following link: https://global.gotomeeting.com/join/996339661

Persons utilizing any of the above means of participating in the meeting shall provide their name and home address as part of their comments

RESOLUTION

APPROVAL OF SECONDARY HIGHWAY SIX-YEAR PLAN (2021/22 THROUGH 2026/27)

AND CONSTRUCTION PRIORITY LIST (2021/22)

RUSSELL COUNTY, VIRGINIA

WHEREAS, Sections 33.1-23 and 33.1-23.4 of the 1950 Code of Virginia, as amended, provides the

opportunity for each county to work with the Virginia Department of Transportation in developing a Secondary Six-

year Road Plan, and

WHEREAS, this Board had previously agreed to assist in the preparation of this Plan. in accordance with the

Virginia Department of Transportation policies and procedures and participated in a public hearing on the proposed

Plan (2021/22 through 2026/27) as well as the Construction Priority List (2021/22) on May 3, 2021, after duly

advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments

and recommendations concerning the proposed Plan and Priority List, and

WHEREAS, William Counts, Residency Administrator. Virginia Department of Transportation, appeared

before the Board and recommended approval of the Six-year Plan for Secondary Roads FY 2022 through FY 2027

and the Construction Priority List (2021/22) for Russell County, Virginia.

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Russell County, Virginia that since said

Plan appears to be in the best interests of the Secondary Road System in Russell County and of the citizens residing

on the Secondary System, said Secondary Six-year Plan (2021/22 through 2026/27) and Construction Priority List

(2021/22) are hereby approved as presented at the public hearing.

DONE this the 3rd day of May, 2021.

Recorded Vote Moved By:

Seconded By: Yeas: ——

Nays

Signed:_____________

『

oT RESOLUTION

APPROVAL OF SECONDARY HIGHWAY SIX-YEAR PLAN (2021/22 THROUGH 2026/27) AND CONSTRUCTION PRIORITY LIST (2021/22) RUSSELL COUNTY, VIRGINIA

WHEREAS, Sections 33.1-23 and 33.1-23.4 of the 1950 Code of Virginia, as amended, provides the ‘opportunity for each county to work with the Virginia Department of Transportation in developing a Secondary Six- year Road Plan, and

WHEREAS, this Board had previously agreed to assist in the preparation of this Plan. in accordance with the Virginia Department of Transportation policies and procedures and participated in a public hearing on the proposed Plan (2021/22 through 2026/27) as well as the Construction Priority List (2021/22) on May 3, 2021, after duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List, and

WHEREAS, William Counts, Residency Administrator. Virginia Department of Transportation, appeared before the Board and recommended approval of the Six-year Plan for Secondary Roads FY 2022 through FY 2027 and the Construction Priority List (2021/22) for Russell County, Virginia,

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Russell County, Virginia that since said Plan appears to be in the best interests of the Secondary Road System in Russell County and of the citizens residing ‘on the Secondary System, said Secondary Six-year Plan (2021/22 through 2026/27) and Construction Priority List (2021/22) are hereby approved as presented at the public hearing

DONE this the 3rd day of May, 2021.

Recorded Vote Moved By:

Seconded By: Yeas: —— Nays

FY2022 FY2027

$0 $0

$75,560 $75,560

$0 $0

$255,485 $360,478

$331,045 $436,038

County Administrator Date

Board Approval Date:

Residency Administrator Date

Total $412,749 $387,343 $387,343 $436,038 $2,390,556

District Grant - Unpaved $337,189 $311,783 $311,783 $360,478 $1,937,196

Federal STP $0 $0 $0 $0 $0

State Funds $0 $0 $0 $0 $0

Other State Match $0 $0 $0 $0 $0

BR Formula $0 $0 $0 $0 $0

MG Formula $0 $0 $0 $0 $0

Formula STP $0 $0 $0 $0 $0

Federal STP - Bond Match $0 $0 $0 $0 $0

STP Converted from IM $0 $0 $0 $0 $0

Residue Parcels $0 $0 $0 $0 $0

TeleFee $75,560 $75,560 $75,560 $75,560 $453,360

Secondary Unpaved Roads $0 $0 $0 $0 $0

CTB Formula - Unpaved State $0 $0 $0 $0 $0

Secondary System

Russell County

Construction Program

Estimated Allocations

Fund FY2023 FY2024 FY2025 FY2026 Total

Page 1 of 1

Secondary System Russell County Construction Program Estimated Allocations

Fund Fy2022_ _FY2023—_—_FY2024 Fy2025 Fy2026 Fy2027 Total CTB Formula - Unpaved State 80 so $0 80 80 80 80 ‘Secondary Unpaved Roads 80 so 80 80 80 80 so TeleFee $75,560, $75,560 $975:560 975560, $75,560 s75560 $453,360 Residue Parcels so 0 0 0 so so so ‘STP Converted from IM $0 so 0 $0 $0 30 so Federal STP - Bond Match 80 so 80 $0 80 30 so Formula STP 80 so $0 80 80 80 so MG Formula 80 so 80 80 so 80 so BR Formula so so 0 so so so so Other State Match so 0 0 $0 so so so State Funds 80 so 0 $0 $0 30 so Federal STP 80 so $0 $0 30 $0 so District Grant - Unpaved 5255485 $307,189 $311,789 —«S3T1.783.—=«$60.47B ——S6047B «$1,997,196 ota BAST BATS Ta Saar Sa Baar sas Sse vss ~ T Sse osS TET TT

Board Approval Date:

Residency Administrator Date

County Administrator Date

Page 1 of 1

Route Previous Additional Balance to

PPMS ID Funding Funding complete

Accomplishment Required

Type of Funds SSYP Funding 2022-23 2025-26

Type of Project Other Funding

Priority # Ad Date Total

State forces/Hired

equip CN Only

Rte. 613 ($9,296 from

9999.99 1.5 8/25/2023

State forces/Hired

equip CN Only

824

9999.99 0.9 10/11/2024

State forces/Hired

equip CN Only

1.3 Mi. S. Rte. 609

9999.99 1.3 12/27/2024

$0 $315,377 $225,623 $0 $0 $0

$0 $0

Rte. 609 Total $541,000 $0 $0 $0

STATE

FORCES/HIRED

EQUIPMENT

Rte. 606 - Blade, Ditch and pave CON $595,000 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

Rt.0606 Blanch Davis PE $0

115383 0606083979 RW $0 $0

$114,285 $412,749 $71,966 $0 $0613 Total $599,000 $0 $0

$0 $0 $0 $0 $0

$0 $0 $0

STATE

FORCES/HIRED

EQUIPMENT

Rte. 679 (Tumbez Hollow Rd)

Rural Rustic

CON $599,000 $0 $0

RW $0 $0 $0 $0 $0

$0 $0

Rt.0679 Tumbez Hollow Rd. PE $0

113035 0679083976

$0 $216,760 $0 $0 $0 $0

$0 $0 $0 $0

1.50 Miles West Rte. 613 Total $594,296 $377,536

$0 $0

STATE

FORCES/HIRED

EQUIPMENT

Rte. 679 (Thomas Warner Bridge

Rd) Rural Rustic.

CON $594,296 $0 $0 $0

$0 $0 $0 $0 $0 $0

Rt.0679 Thomas Warner Bridge Rd PE $0

110904 0679083P72 RW

Length

FROM 2021-22 2023-24 2024-25 2026-27

Description

Project #

Board Approval Date: 2020-21 through 2024-25

Road Name Estimated Cost PROJECTED FISCAL YEAR ALLOCATIONS

District: Bristol SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars)

County: Russell County

Page 1 of 2

istic rita County: Rusa County

Board Ago Dae

SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars)

ra Tort $899,000 «| sarzzaa] sr} | | ey FI [Sanna 7 3 115080 osocoessr9 pw x | * sl | si | | STATE Jrte.608- nce, sch andpave | CON ssa500] sa] 0 sl | sa] | =| FORCESHIRED

ev. con Toot $5000 sl 0 sa] sarsarr]_—szas.as | | Py sip CN Ory 00 98 ha oi2008

Page 1 of 2

State forces/Hired

equip CN Only

1 Mi. E. Rte. 606

9999.99 1.0 12/16/2025

Rt 0824 Walt Drive 0

824 0

Rt 824 - Blade, Ditch & pave 0

Rt 679

State forces/Hired

equip CN Only

0.4 Mi N of Rt 679 (Dead End) 0 - 171,038 48,962

9999.99

1.3

$0 $0 $0 $0 $387,076 $0

$0 $0

State forces/Hired

equip CN Only

1.3 West of Alt Rt 58 Total $550,000 $0 $162,924 $0

Alt Rt 58 CON $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

RT 0671 Honaker Chapel Road PE $0

STATE

FORCES/HIRED

EQUIPMENT

671 RW $0 $0

$0$0 $0 $0 $161,720 $265,000 $0

$0 $0 $0

Rte. 606 Total $426,720 $0 $0

STATE

FORCES/HIRED

EQUIPMENT

Rte. 678 - Blade, DItch and pave CON $582,658 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

Rt.0678 Lower Copper Creek PE $0

115384 0678083980 RW $0

Total $220,000

STATE

FORCES/HIRED

EQUIPMENT

PE $0

RW $0

CON $220,000

Page 2 of 2

eaup CN Ory

Page 2 of 2

Older Americans Month 2021 A PROCLAMATION

Whereas, Russell County includes a growing number of older Americans who have built

resilience and strength over their lives through successes and difficulties; and

Whereas, Russell County benefits when people of all ages, abilities, and backgrounds are

included and encouraged to share their successes and stories of resilience; and

Whereas, Russell County recognizes our need to nurture ourselves, reinforce our strength,

and continue to thrive in times of both joy and difficulty; and

Whereas, Russell County can foster communities of strength by:

• creating opportunities to share stories and learn from each other;

• engaging older adults through education, recreation, and service; and

• encouraging people of all ages to celebrate connections and resilience.

Now, therefore, we, the Russell County Board of Supervisors do hereby proclaim May

2021 to be Older Americans Month. We urge every resident to recognize older adults and

the people who support them as essential contributors to the strength of our community.

Dated this ______ day of May, 2021

Russell County Board of Supervisors

________________________________, Chairman

Older Americans Month 2021

A PROCLAMATION

Whereas, Russell County includes a growing number of older Americans who have built

resilience and strength over their lives through successes and difficulties; and

Whereas, Russell County benefits when people of all ages, abilities, and backgrounds are

included and encouraged to share their successes and stories of resilience; and

Whereas, Russell County recognizes our need to nurture ourselves, reinforce our strength,

and continue to thrive in times of both joy and difficulty; and

Whereas, Russell County can foster communities of strength by:

creating opportunities to share stories and learn from each other;
engaging older adults through education, recreation, and service; and
encouraging people of all ages to celebrate connections and resilience.

Now, therefore, we, the Russell County Board of Supervisors do hereby proclaim May 2021 to be Older Americans Month. We urge every resident to recognize older adults and

the people who support them as essential contributors to the strength of our community.

Dated this day of May, 2021 Russell County Board of Supervisors

, Chairman

OLDER AMERICANS La

e ____ MONTH 9,

COMMUNITIES OF STRENGTH: MAY 2021.

                    Board of Supervisors       January 4, 2021

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS FISCAL YEAR 2021/2022 BUDGET MEETING SCHEDULE

Date Activity

01/27/21 Letter of Budget Requests to Departments, Offices, & Agencies

02/17/21 Dead-line for Departmental Budget Requests

03/12/21 Budget Expenditures Compiled

03/12/21 Revenue Projections Compiled

03/18/21 Budget Committee Workshop

03/25/21 Budget Committee Workshop

04/12/21 Full Board of Supervisors Budget Work Session

05/03/21 Advertise Public Hearing on FY 2021/2022 Budget and Tax Rates

06/07/21 Public Hearing on FY 2021/2022 Budget and Tax Rates

06/??/21 Approve Budget at Reconvened June Meeting

Board of Supervisors January 4, 2021

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS FISCAL YEAR 2021/2022 BUDGET MEETING SCHEDULE

Date Activity

01/27/21 —_Letter of Budget Requests to Departments, Offices, & Agencies 02/17/21 Dead-line for Departmental Budget Requests

03/12/21 Budget Expenditures Compiled

03/12/21 Revenue Projections Compiled

03/18/21 Budget Committee Workshop

03/25/21 Budget Committee Workshop

04/12/21 Full Board of Supervisors Budget Work Session

06/07/21

06/22/21

Public Hearing on FY 2021/2022 Budget and Tax Rates

Approve Budget at Reconvened June Meeting

Russell County Page 1

Honaker Lions Club – Honaker, VA

Liberty, Intelligence, Our Nation’s Safety - We Serve.

Russell County Board of Supervisors 137 Highland Drive Lebanon, VA 24266

April 22, 2021

Honaker Lions Club PO Box 1139 Honaker, VA 24260

Dear Board of Supervisors,

The Honaker Lions Club is in the process of raising funds for the 2021 Honaker Independence Day Celebration. The Town of Honaker graciously agreed to sponsor the 2020 Independence Day Celebration for our citizens last year. In return, it is now the Honaker Lions Club responsibility to provide this entertaining and community building event for our citizens.

While 2020 and the first part of 2021 has been very challenging for fundraising, we are requesting the community’s help to assist in sponsoring this year’s event. With your donation, the Honaker Lions Club can ensure this traditional can continue on for another year so our current and future generations can enjoy.

The Honaker Independence Day celebration is one of the most well attended events in Honaker and Southwest Virginia. Each year, hundreds of individuals travel to Honaker in order to participate in the festival and the main event – fireworks. This year’s event is scheduled to be held on Saturday, June 26, beginning at 3PM.

We appreciate your consideration and are looking forward to hearing from you soon. Thank you in advance for your generosity and support!

Sincerely,

Mandy Barrett President Honaker Lions Club

Honaker Lions Club — Honaker, VA.

Russell County Board of Supervisors 137 Highland Drive Lebanon, VA 24266

April 22, 2021

Honaker Lions Club PO Box 1139 Honaker, VA 24260

Dear Board of Supervisors,

‘The Honaker Lions Club is in the process of raising funds for the 2021 Honaker Independence Day Celebration. The Town of Honaker graciously agreed to sponsor the 2020 Independence Day Celebration for our citizens last year. In return, it is now the Honaker Lions Club responsibility to provide this entertaining and community building event for our citizens.

The Honaker Independence Day celebration is one of the most well attended events in Honaker and ‘Southwest Virginia. Each year, hundreds of individuals travel to Honaker in order to participate in the festival and the main event — fireworks. This year’s event is scheduled to be held on Saturday, June 26, beginning at 3PM.

We appreciate your consideration and are looking forward to hearing from you soon. Thank you in advance for your generosity and support!

Sincerely,

Wandly Pasnatt

Mandy Barrett President Honaker Lions Club

Liberty, Intelligence, Our Nation’s Safety - We Serve.

Russell County

Deputies

Randy N. Williams Freda Sweeney

Commissioner of Revenue Crystal White Kim Bise PO Box 517 Vanessa Osborne 137 Highland Drive Regina Mullins

Lebanon, Virginia 24266

[email protected] Commissioner of Revenue

Russell County Board of Supervisors:

write you this letter out of respect to you and the very important position that you have been elected. My reason for writing this letter is to inform you that the Russell County DMV Select will be closing permanently May 15, 2021 after twelve years of serving the citizens of Russell County. With the ‘Commissioner of Revenues duties plus cigarette tax and meals tax to be administered by our office we are without adequate space to do DMV Select any longer. Over 50% of our DMV customers are coming from outside Russell County. | just can’t handle DMV SELECT in my office any longer. We obstruct traffic flow to all other in house agencies and the long lines down our hallways are full of short tempered customers and they don’t understand why everybody in our office just doesn’t do DMV work only. We recently had a van load of 9 people from Maryland with illegal work who being sought by police came to our office twice before police caught them here in Russell County. Believe me it’s an explosion waiting to happen in todays world and the danger to staff and cost to taxpayers is just not worth it.

1 know what must be done and it is without hesitation that | make this decision. At this time we can make the county positions become Va. comp board positions and with no damage to the budget and with no loss of jobs which will result in a savings for the BOS. Again, | repeat this is the time to get loose from doing Va. DMV work using county funded positions. When these position become state funded positions these employees will no longer be allowed to do DMV work.

This is not something | do without much thought - prayer and consideration of all parties involved in my decision. | thank you for all your support of me and my staff in the past and look forward to working with you in the future. My decision requires no action by your board as my contract is with DMV and myself as the agent. You can rest assured as this is my decision and | am willing to face and answer to the public who might have any questions or concerns.

P.S, Ihave spoken to the County Administrator Lonzo Lester and he is well aware of this move and he assured me he will answer any questions you might have on behalf of the county (budget or other). Again | assure you, now is the time to drop DMV and not renew our contract. My phone # is (276) 889- 8020 or cell # is (276) 298- 9020 if you have any questions.

Russell County Commissioner of the Revenue

A QWea

Randy Williams

REASONS FOR NOT DOING DMV WORK

1 2 3. 4. 5.

DOESN’T PAY FOR ITSELF (DMV OMMISSION NOT ADAQUATE ENOUGH TO SUSTAIN OUR COST) FUTURE REQUIRED TRAINING UNFUNDED BY DMV

INADAQUATE SPACE IF WE DO CIGARETTE AND MEALS TAX IN COR OFFICE

OVER 50 % OF OUR WORK COMES FROM OUTSIDE OF RUSSELL COUNTY

NO POSITION WILL BE LOST AS STATE IS PICKING UP THOSE POSITIONS AS STATE COMP BOARD POSITIONS.

DMV HAS TAKEN LOW COMMISSION WORK FROM REGULAR DMVS PUT ON THE DMV SELECTS WE CAN MAKE THIS (ONE TIME MOVE) NOW WITH NO IMPACT ON COUNTY BUDGET

OUR DMV SELECT HAS OUTGROWN OUR FACILITY AND IS IMPEDING ON OUR NEIGHBOR OFFICES AND CAUSES PROBLEMS

OUR DMV SELECT OPERATIONS DURING THIS PANDEMIC IS REALLY A NIGHTMARE

ALL THE NEW RULES AND REGULATIONS AND CHANGES HAS BECOME ALMOST IMPOSSIBLE TO

KEEP UP WITH

NOTE: WE WILL CONTINUE SUPPORT TO CUSTOMERS DURING TRANSITION.

MONTHLY BANK BALANCES

March 31, 2021

Regular Account 2,209,957.20 Employee Insurance 5,107,660.51 Employee Claims Account 4,000.00 Non-Judicial Reals Estate Sales 3,145.32 Russell Co, Housing Fund 4,424.36 School Textbook 61,958.59 Sheriff Domestic Violence 1,372.39 Petty Cash Treasurer 86.05 Sheriff Seized Assets. 58,666.27 Sheriff Restitution 13,303.21 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 31,709.93 Sheriff Federal Forfeited Assets 7,525.45 Comm Attorney Fed Justice Forfeited Assets 133,049.01 Commonwealth Attorney Abanoned Propert 500.00 Sheriff Federal Justice Forfeited Assets 7,917.93 Sheriff Calendar Fund 857.31 Sheriff Special Projuects 39,751.83 SSI Recipients :

First Sentinel Bank. 1,000.00 Bank of Honaker 4,000.00 New Peoples Bank 7,000.00 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 2,893,187.10 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 10,653,469.96 Cash In Office 1,600.00 Petty Cash 100.00

TOTAL CASH 10,655,169.96

DATE February 28, 2021

ACCOUNT DEBIT. CREDIT Cash in Office 1,600.00 Cash in Bank 10,653,469.96 Petty Cash 400.00 General Fund 356521176 ‘Non-Judicial Real Estate Sales 3,145.32 Sheriff In State Trip 30,861.95 Sheriff Dare Fund 100.00 Sheriff Seized Assets 58,666.27 Sheriff Restitution, 13,303.21 Sheriff Forfeited Assets 33.70 Comm Attorney Forfeited Assets 31,709.93 Honaker Library Donations 24,783.87, Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,525.45 Sheriff Domestic Violence 1,372.39 ‘Comm Attomey Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 733,049.07 Sheriff Fed Justice Forfeited 7,917.93 Sheriff Calendar Fund 857.31 Sheriff’s Special Projects 39,751.83 Social Services (315,676.44) Swva Asap 12,885.12 ‘Coal Road Improvement 444, 882.37 CSA (484,344.61) School Fund. 383,435.94 ‘School Food 862,517.95 School Textbook 61,958.59 Regional Adult Education 250,012.56 Petty Cash Treasurer 86.05 COVID 19 194,624.79 Litter Fund Trash Pickup (21,963.07) Current Credit (0.79) Current Debit 14.44 Title XX_ 11,321.05 ‘SSI Recipients = Damage Stamp Fund 2,823.98 Valley Heights 73,370.79 Dante Sewer 53,706.00 ‘Employee Health Insurance 5,107,660.57 ‘Employee Insurance Claims 7,000.00 Law Library 58,060.32 Special Welfare 48,982.39 Housing Fund #2 7,700.00 Russell Co Health & Fitness 732,865.92 Cannery (172,019.94) WIB 10,051.75 Total 10,655,169.96 10,655,169.96

March 11, 2021

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on March 11, 2021 at 5:30 P.M. via conference call pursuant to the Russell County Emergency Ordinance of April 6, 2020.

MEMBERS

PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member John Stamper, Member Donnie Christian, Member

ABSENT: Scott Gilmer, Member Tony Dodi, Member Jarred Glass, Member

STAFF: Katherine Patton, Attorney The Chairman called the meeting to order at 5:33 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Richard Lockridge, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the February 11, 2021 meeting.

The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper Absent: S. Gilmer, T. Dodi, J. Glass, D. Christian Nay: None

FINANCIAL REPORT Upon motion made by Richard Lockridge, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve to pay invoices presented.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper

Absent: 8. Gilmer, T. Dodi, J. Glass, D. Christian Nay: None

PUBLIC/GUEST PRESENTATIONS No guest presentations.

ATTORNEY’S REPORT The Attorney asked the IDA board to accept a resolution in memory of former board member Steve Banner.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, adopting a Resolution celebrating the life and service of Steve Banner. The Chairman and Secretary are hereby authorized to sign all documentation relating to this resolution.

‘The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, T. Dodi, J. Glass

Nay: None

CHAIRMAN’S REPORT ‘The chairman reported the IDA has been asked to support a seed capitol grant to VCEDA for the Stone Cellar.

Upon motion made by Richard Lockridge, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, authorizing the chairman to submit a letter of support to VCEDA for a seed capital application for The Stone Cellar. The chairman and secretary are hereby authorized to sign all documentation relating to this request.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, T. Dodi, J. Glass

Nay: None

CLOSED SESSION Upon motion made by Donnie Christian, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1)

Personnel (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: 8. Gilmer, T. Dodi, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION

Upon motion made by Donnie Christian, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: . Gilmer, T. Dodi, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russel! County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed ion and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Ernie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Absent Scott Gilmer Absent John Stamper Yes Tony Dodi Absent Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Donnie Christian, second by Roger Sword, and duly approved by The Industrial Development Authority of Russell County, Virginia authorizing the chairman to draft a resolution and apply to The Department of Agriculture for a planning grant to support the Southwest VA Aquaculture Producers Network project. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: 8. Gilmer, T. Dodi, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to draft a resolution and apply to The Tobacco Commission for a grant to support the Southwest VA Aquaculture Producers Network project. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S, Gilmer, T. Dodi, J. Glass

Nay: None

Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply to The Cumberland Forest Commission Fund for a grant to support Project Reclaim. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, T. Dodi, J. Glass

Nay: None

Upon motion made by Roger Sword, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to negotiate and complete the sale of property located adjacent to the Tri State Energy property on Clydesway Drive, Lebanon VA. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, T. Dodi, J. Glass

Nay: None

Upon motion made by Donnie Christian, second by John Stamper, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to execute a Letter of Intent with SkySolar for potential solar sites throughout the county. The chairman and secretary are hereby authorized to sign all documentation relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian

Absent: S. Gilmer, T. Dodi, J. Glass Nay: None PUBLIC COMMENT No public comment ADJOURNMENT

Upon motion made by Donnie Christian, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 7:05 PM

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, R. Sword, J. Stamper, D. Christian Absent: S. Gilmer, T. Dodi, J. Glass

Nay: None

MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEE

NUTES OF THE MONTHLY MEETING OF DIRECTORS of The Russell County Public vice Authority held at held at 137 Highland Drive Lebanon, VA 24260 on this 20th day of

April 2021 at 6:00 PM.

The following members were present, constituting a quorum (4) Cuba Porter, Vice Chairman;

Donnie Christian, Treasurer:

Chris Dye: Clifford He: David Edmonds, Jr Joe Huff and

Rhonda Lester. Secretary

Also present Harvey Hart, RCPSA Director James Baker, T&L:

Rita Baker, T&L:

Katie Patton, Legal Counsel: Harold Richardson:

Wayne Bostic:

‘dna Vance:

Carl Vane: and

Rachel Norris

All the above directors of The Russell County Public Service Authori notice calling the meeting was dispensed with, and the meeting declared to be regularly called.

y being present, formal

Cuba Porter acted as Chairperson of the meeting and Rhonda Lester as Seeretary of the meeting.

Harvey Hart opened the meeting with the Pledge of Allegiance followed by a prayer led by David Edmonds. Jr

Approve Agenda ~ Motion to approve the agenda as read mace by Donnie Christian, sevonded by Clifford Hess, and unanimously adopted

Minutes of the last meeting dated March 16, 2021 were reviewed and, motion to approve as read made by Donnie Christian, seconded by Chris Dye, and unanimously adopted.

Cuba Porter, Chairperson welcomed everyone to the meeting and the foor was lett open for individuals to address the board. Public comments were given as follows:

a) Harold Richardson addressed the Board inquiring about what is going on with employee Edna Vance: Katie Patton, legal counsel advised the Board that we could not discuss personnel matters in open session.

b) Wayne Bostic addressed the board regarding the consolidation of RCPSA and CWSA, He voiced his concems that RCBOS was putting a lot of pressure on the RCPSA Board to maintain all the debt load itsell, He offered that some of those project debts like trom Belfast to the college would never eash How, because they didn’t have enough customers.

an agreement between

id the water board that the County would pay’ the difference to manage the

jor them and they would take off proportionately a number of users. Mr, Bostie

asked how much time he was allowed to speak. The Chairperson advised that he had been allotted 3 minutes, Donnie Christian asked that Mr. Bostie’s time be extended and was denied by the Chairperson, Mr. Bostic continued to address the Board and asked that they ina every consideration that they could, He went on to say that he though she was

He said when the main line projects were first constructed there wi RCBOS

a. good, honest, moral person. He gave an example that a while back there was a customer that was behind on his payment of about $1,200.00 and she got out and raised money’ For

him, even paying $250.00 herself, He said that things like this need to be considered when the board takes action, He went on to say that he felt that a lot of the things that she was doing, whether they were right or wrong. was beeause she was pushed by the original PSA board 20 years ayo to be a publie service agent (o help the community. Mr. Bostic said he knows you have to have rules and regulations, but there should be exceptions. He finished by asking the Board to give her every benefit of the doubt.

©) Harold Richardson readdressed the Board on Edna’s behalf, stating that he has know her all his life and that she is a very good person. He asked the Board to consider her as a person who helps people, and sometimes you have to bend the rules to help people.

d) Edna Vance advised the Board she would like to make a public comment later in the meeting and was advised by the Chairperson that if she wanted to comment. she would need to do so at this time. Legal Counsel, Katie Patton advised that there was only one Public Comment Section of the meeting. Donnie Christian asked if she was going to get to speak in executive session and was advised by Cuba Porter, Chairperson that she was not on the agenda, Donnie Christian stated “She’s not on the executive session? She"s the one being accused. She*s the one who’s on disciplinary. I’m just saying this is not Katie Patton, Legal Counsel advised the Board to stop talking about this personne! matter in open session, Donnie Christian made a motion to amend the agenda to add a second public comment afier the executive session, seconded by Clifford Hess. and unanimously adopted. Edna Vance addressed the Board stating “about two weeks ago Harvey asked me to come down to the board room and he said there was several accounts that | had not billed for in the past year. Well. I got to thinking about it, we have several on hold, some of the accounts that he showed me people were not even living there. | got to thinking that the year they done the audit, I don’t know who done the audit, | have no idea this is such a surprise to me, but this was during the time of COVID, which would have been February 2020. We did not have any lock offs. we did not have any late fees or anything. And also, I’ve been accused of not doing the lock offs, ok usually we don’t do them on Fridays, that one time | got accused of not locking meters off on a Friday and I said ok next time | will have them ready. And then also, when I do the lock off Rhonda Lester and Mis Wilson is already on them, they"ve done done them, ‘They’ll take them home and do them at night. So. what is the use of me sitting there wasting my time doing these lock offs shen they’re already done. With this it was such a surprise, mean | was so shocked | didn’t know what to do. then I was told to leave. I had work on my desk that needed to be done. it was not done. That’s my story. Ido my job as fair as I can. try to be as honest

as I can, | have even taken money out of my own pocket to pay these women anc gentlemen’s water bills that can not allord them to keep their meters on, So, this is in your hands and it’s in God’s hands, [appreciate your time”

©) Carl Vance addressed the Board stating * Lam Carl Vanee, Edna’s husband, 1 know her better than anybody, She’s as honest of a person you’ll ever find. She would go the extra mile to help any one of you and [ would guarantee it. She wouldn’t take a penny from any of your pockets, she’d give it before she’d take it, She’s been accused of a lot of stull She’s come home plenty of times sad and erying. because she was threatened to be fired A certain guy would walk into her office and threaten fo fire her, And this has went on several times. And at home, we would have to talk about it and help her get over it, What she’s went through here in the last little bit, L wished she would quit, IChas been hard on me. but it’s been pure hell for her to work here, She talks about certain people not running the office, she has to answer to three or four people. So. mean the things she has went through with has not been fun for her, She has carried the load far this county to try to get where she’s at today. 1 appreciate your time”

9, Harvey Hart, RCPSA Director, presented to the meeting:

Motion to adopt financial reports as presented made by Chris Dye. seconded by Clifford Hess, and unanimously adopted.

Harvey Hart, RCPSA Director, presented to the m

I, Rita Baker with Thompson & Litton pres from Mareh 16, 2021 to date:

ented to the meeting the following project updates

¢ DANTE SEWER PROJECT DHCD Application in the amount of $2.

(00,000.00 was submitted on 04/08/21

¢ GLADE HOLLOW/GLADE HILL PROJECT Installed 2.765 LF of 6-ineh line, (3) 6-inch gate valves, and (2) hydrants

¢ BELFAST PH IIT PROJECT A funding application for $700,000.00 to DHCD was submitted in March 2021

@ ARTY LEE CAMPGROUND PROJECT Work is continuing on this project. A meeting with DEQ regarding permitting was held on 04/07/21. A meeting with VDII and the gas company was held on 04/15/21

(2) new service meters were installed,

Old Business to Discuss: Cuba Porter inquired about fire hydrants, Harvey Hart advised that he had met with Lonzo Lester and Bo Bise to count the number of hydrants that need repairs and to estimate how much the costs would be, He advised that they estimated it would take about $30,000.00 for the repairs. He also advised that they were going to inquire with finding agents about getting grant money for the repairs, David Edmonds, Jr, made a motion to give the Direetor authority to make repairs to hyclrants that are near publie services, seconded by Donnie Christian, and unanimously adopted

New Business to Dis

a) Motion to table the diseussion/approval of project for GPS. Mapping of RCPSA‘s HIydrants and Valves until the next regularly scheduled board meeting so that the Director can get additional information made by Donnie Christian, seconded by David Edmonds. Jr… and unanimously adopted.

Motion to go into executive session pursuant to VA code 2.2-3711 (A) (1). (7) and (8) Consultation with legal counsel regarding discussion of performance and disciplinary matters

of an employee and discussion of Crossroads Engineering made by Donnie Christian, seconded by Chris Dye. and unanimously adopted.

Motion made by Chris Dye seconded by Clifford Hess, Directors to return tor ion,

and duly approved by the Board of ilar s

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended cach member of the Board of Direetors upon the Roll Call certifies that to the best of their knowledge (1) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Directors,

Any member of the Board of Directors who believes that there was a departure from the requirements of clauses (1) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard. discussed. or considered during the closed meeting were put

ant only

to the motion(s) by which the closed meeting was aye or yes,

convened, please signify by saying

A roll call vote was taken, Carter MeGlothlin: Absent Clifford Hess: Yes

Cuba Porter: Yes

Chris Dye: Y Joe Huff: Yes Donnie Chr David Edmonds, Jr.: Yes

Yes: 6 No: 0 Absent: 1

By a majority vote, motion to return to regular session was approved. 16. Second Public Comments: None

17, Matters presented by the Board: None

There being no further business to come before the meeting, a motion to reconvene on Monday April 26, 2021 at 6:00 PM was made at 9:40 PM by David Edmonds, Jr., seconded by Joe Huff, and adopted.

The next meeting is scheduled for April 26, 2021 at 6:00 PM.

Dated in the Commonwealth of Virgii yy Leila the 20th day of April 2021. Khe =

(Signature)

Secretary Name: Rhonda Lester

P.O Box 1208 office: 276-889-8000 137 Highland Drive cell: 276-254-0014 Lebanon, VA 24266 email: [email protected]

COUNTY VIRGINIAN

April highlights

n at the Cumberland Plateau

@ Reviewed and approved financial items for Heart of Appalachia as a check signer.

meeting.

© Prepared requested information for a new project: Cumberland Plateau Roadmap to Economic Resiliency. This is a new four-county study. The plan will essentially act as a learning tool to get a better understanding of how the region responded to the pandemic. A goal is that it will serve as an economic guide for the next 10-plus years, offering innovative ideas to reverse population bleed, create more robust outdoor industry job opportunities and other such initiatives.

© Prepared application document, priced supplies for frames and engraving and worked with treasurer’s office to secure a line-item for the new Russell County Official Tribute Wall. Have worked with Randy iams on ideas he had received for this project. The project will allow for retired or deceased local constitutional officials to have their portrait displayed in the Government Center with a $50 fee.

© Prepared support letter for the town of Lebanon on their Virginia Outdoors Foundation “Get Outdoors” grant application for a proposed Corporate Park, The park would be located adjacent to the Government Center and attract both residents and visitors. It stands to become an immediate community asset upon completion. This park will be activated both during and after typical work hours by residents and visitors. Programmed with active and passive recreational opportunities, the planned trail park will address much needed wellness for residents and visitors. Wildlife and impressive mountain vistas allow passive users to recharge and reconnect while active users can enjoy walking/biking trails, picnics and seasonal outdoor concerts. The proposed park plans are to include walking/biking paths, overlook retaining wall, boardwalk, bridges, picnic shelters, plantings, lighting and amphitheater.

© Prepared letter of support for the Heart of Appalachia Tourism Authority’s 2021 POWER project proposal, the Three Rivers Destination Center. Establishing the Destination Center will allow each county’s member of HOA to seamlessly work together in a single office space, thereby optimizing the cross-promotional nature of HOAs marketing initiatives and allowing each independent county’s assets to attract visitors to the entire region’s package.

© Worked with Leah Harms of Virginia Tourism Corporation to submit information to get the Honaker Love sign on the Virginia map as an official LOVEworks. Visitors are encouraged to take photos with the LOVEwork and share with loved ones on Facebook at www.Facebook.com/VirginiaisforLovers or on Twitter with the special hashtag #LOVEVA. A complete list of the LOVEwork locations is at

www. Virginia.org/LOVE.

¢ Continued to work with Lebanon Town Manager and Leah Harms of VTC to get everything submitted to try and get the Lebanon Mainstreet Love sign an official LOVEwork.

April Heart of Appalachia meeting highlights:

-Board of directors approved a master service agreement for Dialogue & Design for Heart of ‘Appalachia destination center, Three Rivers. This will be located at the boarder of Russell County and St. Paul. HOA Board Chair Austin Bradley said that much work, partnerships and funding has been sought for this project by previous HOA boards and was supportive to continue with the project. All board members were also in favor.

-Powergrant application has been submitted for destination center with assistance from Lou Ann Wallace and Russell County Administrator Lonzo Lester.

-Will be hiring for Part-time position that has not been filled at HOA due to Covid. It will be for Fridays and Saturdays, Numerous requests are being made for materials to be mailed out again and visitors are back in the area.

-Board approved Covid Recovery Grant opportunity for DMOS through HOA.

-Board approved to continue with Janet Settle as the lobbyist for HOA. She has been very instrumental working with state legislatures in fulfilling requests of HOA and keeping HOA informed,

Russell County Planning Commission April 19, 2021

The Russell County Planning Commission met on Monday, April 19, 2021 by Zoom and in the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present Charlie Edmonds Chairman Kirby Meadows Kevin Tiller Esq, Jack Compton

Charlie Edmonds Wayne Young

Dustin Keith

John Mason

Roger Sword

Mark Mitchell

Vice Chair Andy Smith

Oris Christain

Vice Chairman Smith called the meeting to order at 6:44 p. m. Invocation and pledge were given. Motion by John Mason seconded by Jack Compton to approve the agenda, motion carried.

March 15 2021 meetings minutes were presented for approval. Motion by Dustin Keith seconded by Charlie Edmonds to approve minutes as amended , motion carried.

Plats/transactions from March 16, 2021 April 19 2021 were presented for review.

After discussion it was determined that the Ballard and Cynthia Ball plat was to due to sell to adjoining land owner.

Mr. Tiller is still working on solar ordinance. Roger Sword led discussion about industrial and economic prospects.

Motion to adjourn made by Charlie Edmonds seconded by Mark Mitchell. Motion carried,

kirby Meadows, Chairman Mark Mitchell, Secretary

RUSSELL COUNTY CONFERENCE CENTER

April 1, 2021

‘The following is a list of the Russell County Conference Center events for the month of Apri

Date Event Event Type Space oaiosi24 Virginia Health Department Vaccines Shots Community Full Brian Stanley Event $0 410/24 4100" Birthday Party Full Gwen Zachwieja Event $235 o4rt2i24 Virginia Health Department Vaccines Shots ‘Community Full Brian Stanley Event $0 o4ni7i21 Birthday Party Individual Full Keona Taylor Event $125 osiigr2t Virginia Health Department Vaccines Shots Community Full Brian Stanley Event $0 o4reare4 SWVRJA Board Meeting Individual Full Jeannie Patrick Event $225 4224 Bridal Shower Individual Half Robin Herndon Event $100

04126124 Virginia Health Department Vaccines Community Full

Brian Stanley Event $0 04/30/21 Clinch Valley Community Action Bingo ‘Community Full Jennifer Bourne Event $125

(Total: $810.00)

$0.00 Final Total = $ 810.00

With the Governor Northam increase capacity we have the capacity to have events up to 90 person per event. We are still hosting the Russell County Department of Health Vaccines Shots Every Monday of this month.

THE RUSSELL COUNTY TRANSPORTATIO AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON APRIL 13TH 2021

MEMBERS & GUEST PRESENT

EUGENE FERGUSON LINDA CROSS Mike O’Quinn GARY DOTSON TIM LOVELACE TONY MAXFIELD HENRY STINSON CARL RHEA BARBARA COX HENRY KINCER (VIRTUAL)

GUARD RAILS

1-GUARD RAILS REPLACED AS DAMAGED

2-RT S8E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED FROM A FALLEN TREE

3-RT 657 NEEDS GUARD RAIL INSTALLED 1/8 MILE SOUTH OF RT. 658 FIRST BRICK HOUSE ON THE LEFT CAUSED BY A WRECK

4-RT 80 DON STEVENS DR. GUARD RAIL DAMAGED BARTONS GARAGE SUBV. 5-RT 58/QUARRY RD IN CASTLEWOOD GUARD RAIL DAMAGED

6-RT- 58 CASTLEWOOD CROSS OVER AT THE PIZZA HUT DAMAGED.

7-NEW GARDEN /CLEVELAND ROAD END OF GUARD RAIL DAMAGED

SHOULDER REPAIR AND POT HOLE

1-Rt 613/58 just off Rt. 58 at parking lot ASPHALT has broken off causing vehicle problems. Gravel has been pulled up against pavement. WILL PAVE IN THE SPRING IN EARLY SUMMER

2Rt 195/949 needs signs warning of an intersection or/and watch vehicle turn. GIVEN TO BRISTOL DEPT. TRAFFIC SIGN ON ORDER

3-RT-58 WEST ACROSS FROM PIZZA HUT THE DITCH NEEDS TO BE PULLED AND THE PIPE CLEARED FOR A FASTER FLOW. THE WATER IS COMING UP IN THE ROADWAY DURING HEAVY RAIN THUS CAUSING A HAZARD CONDITION ESPECIALLY DURING FREEZING WEATHER

4-RT 71 NORTH AT THE QUARRY CROSSING A LARGE POPT HOLE IN SOUTH LANE 5-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring. Getting worse SLIDE ABOVE THE ROAD

6-RT-637 DRILL WYSOR VALLEY WATER FLOODING ALLEN HESS HOUSE OFF RT 624 7-RT- 632 LYNN SPRING RD. A LARGE POT HOLE ON RIGHT SIDE OF THE BRIDGE 8-RT- 67 MAPLE GAP A CURVE NEEDS A TRUCK ENTERING SIGNS

9-RT. 682 DEAD TREES HANGING OVER THE ROAD HALF MILE FROM RT 609 AND. BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEED TO BE REMOVED - will put on schedule to remove

10-RT 82 IN HORSE SHOE CURVE A CHEVRON SIGN DOWN

11-RT 63 LARGE POT ON THE INSIDE OF A CURVE BETWEEN THE CLINIC AND TRASH SITE ALSO RUFF CONDITION IN NORTH LANE FIRST CURVE BEYOND THE

CLINIC 12-Rt 665 past the ball park road falling in just pass 600 intersection WILL MONITOR

13-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK. WILL SCHEDULE LABOR FOR BRUSH TO BE CUT

14-RT 677/676 CEDAR GROVE PIPE BENT NEEDS TO BE REPLACED

15-RT 82 CLEVELAND RD. BETWEEN LEBANON AND CLATTERBUCK NEEDS NO PARKING SIGNS. WHO WILL ENFORCE?

16-RT 637 Wysor Valley Road narrow needs rip rap and widened, WILL REVIEW AREA FOR POSSIBLE REPAIR

17-RT 621 SKEENS FORK PIPE CAUSING ROAD TO HOOVE UP NEEDS TO BE REPLACED

18-RT 63 Dante Mtn. just before water tank road sinking in the north lane potential for a slide. WILL MONITOR

19-RT. 19 /58 SOUTH POT HOLE HAS GOTTEN WORSE. WILL PAVE THIS SUMME

SCHOOL BUS SAFETY AND OTHER CONCERNS 1- Rt.19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES-HANDLED IN

BRISTOL 2-Rt 80 Blackford Bridge ruff possibility dropping down GETTING WoRSE-BRIDGE CREW MADE AWARE WILL PASS ON TO BRISTOL WILL MILL AND PAVE IN THE

SPRING

ITEMS REPORTED CORRECTED

1-RT 58/19 INTERSECTION AT SIGNAL LIGHT RAIL REPLACED CAUSED BY A WRECK 2- RT 846 MARVIN HESS RD BRUSH COMING OUT INTO ROADWAY

3- TR 67 MAPLE GAP A DELINATOR INSTALLED IN A CURVE

4-RT 600 WILDER HOLLOW LARGE POT HOLE FIXED NEAR THE COUNTY LINE

5-RT 657/857 NEAR HENRY KISER HOUSE LARGE POT HOLE REPAIRED

6-TR 613 DELINEATER’S INSTALLED BETWEEN OAK GROVE AND THE SCHOOL

7- RT 58 EAST NEAR QUARRY RD. LARGE POT PATCHED

8-RT 80/902 RUFF INTERSECTION PATCHED

FUTURE MAJOR SAFETY PROJECTS

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A. RIGHT OF WAY PROBLEM. POSSIBLE SMART SCALE PROJECT

2-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. PAVING SCHEDULED WILL BE FIXED THEN

3-Rt. 71s / 604 Molls Creek INTERSECTION needs bank scaled back for visibility instead a stop bar will be installed and brush to be keep trimmed —WILL KEEP BANK SCALED BACK

4-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

5-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE /PER TONY

6-Rt. 19 south exits 1 coal tipple hollow ramp needs to be extended

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

BARBARA COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN = 701.7086 CARL RHEA 2543810 HENRY STINSON 873 4905 HENRY KINCER, 889 7601

NEXT MEETING WILL BE MAY 11TH 2021 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!! IIIPREPARED BY GARY DOTSON

April

Address Property Owner

4478 Red Oak Ridge Rd.Castlewood, VA 24224

Warren & Lesha Kiser

2625 BannerSt. St Paul, VA 24283

Beecher Mays & Brenda Hammons c/o Connie Jesse

Winchester Hotel Timmy or Kristy Lee 14414 Marshalls: Retreat Rd. St. Paul,

vA 24283

Gobble ~ (Trailer) Billy Wyane Mary Elizabeth Gobble P.O. Box 519 Castlewood,

VA 2424-399

Dilapidated Structure and Litter Reported Sites

‘Tax Map Id.

158RSB 1831

157 L1B 3294

157 RSA 1767

138 R 2328 B2

Comments

3/1/2021: RC BOS voted and passed motion to proceed with legal ‘action, 3/2/201: Final notification issued and sent to property owner, via certified letter. No response from property owner to date. 4/19/2021: No response from propterty owner to date.

2/19/2021: Site Observation with R.CS.O. ~Notification of corrections to be completed to be sent to property owner. 4/19/2021: No contact/response from property owner.

3/2/2021: 30 day Notice issued and sent to property owner via certified letter. Public Notice to appear in Lebanon News beginning 3/17/2021, ending 3/24/2021.

4/39/2021: No contact/response from property owner.

3/2/2021: 30 Day Notice issued and sent to property owner via certified letter. Public Notice to appear in Lebanon News beginning 3/17/2021, ending 3/24/2021. 4/19/2021: Per discussion with RC Building Official, previous property owner advised property information is incorrect.

Tracy Highlight

192 Lower Bear Tim & Rendy Hale 3/1/2021: RC BOS voted and passed motion to proceed with Wallow legal action

Dante, VA 24273 159 RIB 2189 3/2/2021: Final Notification sent via Certified Letter 3/6/2021: Cert. letter recpt card received by RC Building Dept. 4/19/2021: RC Building Official observed property.

529 Roanoke Hill Rd. Calvin W. or Carla 4/19/2021: RC Building Official observed property. Notice sent Dante, VA Elmore to property owner. 960 Private Rd. # 159 R 1B 2201 6294

Palestine, TX 75801

= …

1767 Big Cedar Creek David Carlton 4/16/2021: RC Building Official observed property. Notice sent Rd. Lebanon, VA 24266 Ferguson to property owner.

82 Ferguson Ln 80 L858

Lebanon, VA 24266 1850 Big Cedar Creek Jeffery Scott 4/16/2021: RC Building Official observed property. Notice sent Rd. Lebanon, VA 24266 Waddle to property owner.

1920 Big Cedar Creek Rd. Lebanon, VA 24266

80854

529 Roanoke Hill Rd. Dante, VA_ Calvin or Carla Elmore

Tracy Highlight

192 Bear Wallow Rd. Dante, VA Tim & Rendy Hale

Animal Control Report

April 2021

110 calls answered

Animal control took in a large hoarding case this month, consisting of 54 dogs.

This case has taken a lot of time and put us behind in the report for other duties performed.

Library Board of Trustees Meeting

a ___ Members Present ee Members Absent _ Judy Ashbrook Karen Davis Ann Monk Susan Breeding Karen Herndon Sharon Sargent Yvonne Dye. Sherry Lyttle Sharon Van Dyke

Chair Karen Herndon called the meeting to order 16 March 2021 at 5:02 pm. Introductions

Minutes: Sherry Lyttle made and Sharon Sargent seconded a motion to approve the February minutes as with correction of Ann as absent; motion passed

Communications:

Financial: Judy Ashbrook made and Ann Monk seconded a motion to approve the bills; motion passed

Staff Reports: Kelly McBride Delph reviewed the Activities and Director’s Reports.

Unfinished Business:

New Business: Sherry moved and Karen Davis seconded a motion to accept the Collection

Development Policy as revised.

Review and Summary: Trustees unanimously agreed to send the letter regarding the Honaker Community Library to

the County Administrator and the Board of Supervisors, which the director emailed with a cover letter at the end of the Trustees’ meeting.

Sharon VanDyke made and Sherry seconded a motion to adjourn.

Respectfully submitted, _Kelly McBride Delph

Secretary

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

DICKENSON COUNTY:

‘Mr. Damon Rasnick Mr. Ronald Peters.

RUSSELL COUNTY:

‘Mr. Carl Rhea Mr. Tim Lovelace

Agenda |. April 19, 2021 CPRWMA Board of Directors Roll Call for Quorum.

Ua) Approval of Minutes of the March 18, 2021 meeting…

Motion: Seconded:,

Ill. Administrative Business. a) Review CPRWMA Waste Stream Report March 2021… b) Approval of the Treasurer’s Report for the month of March 2021… c) _CPRWMA Attorney’s Report for March 2021… d) Litter and Recycling Report…

IV. Old Business Pressure Washing Quotes…

Motion:. Seconded:

V. New Business

A) Motion: Seconded:

B) VI. Correspondence

Vil. Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting: Motion: Seconded: Minutes submitted by: Ron Peters and Saundra Honaker

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

…Report Toby

«Attachment

CUMBERLAND PLATEAU RWMA: Mr. Toby F. Edwards, Executive Director

DICKENSON COUNTY:

‘Mr. Damon Rasnick Mr. Ronald Peters

CUMBERLAND PLATEAU,

JUCHANAN COUNTY: BI RUSSELL COUNTY: Mr. Jeff Cooper tr d Mr. Carl Rhea

Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority

Monthly Board Meeting Minutes

March 18, 2021

Members Present Others Present:

Damon Rasnick, Chairman Toby Edwards, Director

Jeff Cooper RJ. Thornbury, Legal Counsel

Carl Rhea Saundra Honaker, Finance Officer

Tim Lovelace Brian Ferguson, Russell Co Transfer Tim Hess Danny Davis, Buchanan Co Transfer Ronald E Peters Brandon Monroe, Trucking

CALL TQ ORDER: Chairman, Damon Rasnick, called the March 18, 2021

meeting of the Board of Directors to order at 5:08 PM. The Pledge of Allegiance and a moment of silence was given.

QUORUM: A quorum was established.

APPROVAL OF MINUTES: The minutes of the February 22, 2021 monthly meeting of the Board of Directors were presented for consideration. A motion was made by Tim Hess and seconded by Jeff Cooper to approve the minutes as presented. Motion was ratified, voting as follows:

‘Tim Hess - Aye ‘Tim Lovelace- Aye Ron Peters - Aye

Carl Rhea - Aye Jeff Cooper - Aye Damon Rasnick - Aye

ADMINISTRATIVE BUSINESS

WASTE STREAM REPORTS - February 2021: Toby Edwards reviewed the waste stream reports which show a slight increase due to spring cleaning.

137 Highland Drive / P.O, Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected]

www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes March 18, 2021 Page 2

TREASURER’S REPORT - February 2021: Tim Lovelace presented the CPRWMA

Treasurer’s Report for the month of February 2021, reporting the total in the bank was $535,903.50 at the end of February. A motion to approve the report as.

presented was made by Ron Peters and seconded by Carl Rhea, Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea ~ Aye ‘Tim Lovelace Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye

CPRWMA ATTORNEY’S REPORT - February 2021: Rebecca Thornbury

reviewed the rules for participating electronically in meetings. Members may participate electronically for two meetings for personal reasons but there is no limit to participating electronically if due to Covid-19, All three counties have approved the Manpower Agreement.

LITTER AND RECYCLING REPORT: Household Hazardous Recycling days are as

follows: Russell - Wednesday, April 21 Buchanan - Thursday, April 22 Dickenson - Thursday, April 29 The flyers are included in Board packets, Members were asked to distribute around their respective counties.

OLD BUSINESS

CPRWMA 2020 401(k) Audit Tag Resources, LLC has completed the 2020 audit report. A motion was made by Carl Rhea and seconded by ‘Tim Hess to approve the

audit report as presented. Motion was ratified, voting as follows:

Tim Hess - Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters ~ Aye Damon Rasnick - Aye

Toby reported that the 2021-22 budget was presented to all three counties and that were no issues discussed,

NEW BUSINESS

USERS AGREEMENT WITH THE 3 COUNTIES: Rebecca stated that each county has the agreement on their agenda for approval.

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes March 18, 2021 Page 3

OFFICERS 2021-2022: Election of officers were conducted as follows:

Chairman to be from Buchanan County: Jeff Cooper was nominated by Carl Rhea. Nomination ceased. All members Voted to appoint Jeff Cooper as Chairman.

Vice-Chairman to be from Russell County: Carl Rhea was nominated by Tim Lovelace. Nomination ceased. All members voted to appoint Carl Rhea as Vice-Chairman.

Secretary/Treasurer to be from Dickenson County: Ron Peters was nominated by Damon Rasnick. Nomination ceased. All members voted to appoint Ron Peters as Secretary/Treasurer.

All three new officers will be added to the checking account signature card.

APPROVAL TO SEEK QUOTES FOR PRESSURE WASHING INSIDE OF TIPPING BUILDINGS: Toby stated that the inside of each tipping building needs to be cleaned to stay in compliance with DEQ inspections and that he would like to obtain quotes for this task. Motion was made by Ron Peters and seconded by Carl Rhea

giving Toby permission to obtain quotes and present to the Board. Motion was ratified, voting as follows:

Tim Hess ~ Aye Carl Rhea ~ Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters - Aye Damon Rasnick - Aye CORRESPONDENCE VA CORP DIVIDEND IT; The VACORP has approved an excess premium return

to CPRWMA which will be credited on the next renewal in the amount of $245.00.

ADJOURNMENT AND NEXT MEETING The next Board meeting is scheduled for Monday, April 19, 2021 at 5:00 PM. The meeting will be held in person at the CPRWMA conference center,

A motion was made by Ron Peters and seconded by Damon Rasnick to adjourn the meeting at 6:39 PM.

Tim Hess - Aye Carl Rhea~ Aye Tim Lovelace- Aye Jeff Cooper ~ Aye Ron Peters — Aye Damon Rasnick - Aye

Secretary /Treasurer Date

Gamberend Paty Reions West Management Authority

‘Cumberland Plateau Regional Waste Management Authority

Town of Cetwo0d

0.00

109

‘Waste Stream Analysis Period: December 15th, 2020 to December 15th, 2021 ‘Buchanan County at Faserach Meera Meet Mey tore sendy dy zrtay Aap REA Set Set REOt OIL Nor vz Toa TomAl Ger) Waste Materials) ox 25s 2venseavtabate- "sett ‘apetast Moyaatt eet mt one Tomage jousehola TOse—ezs00 thas 129598 000 ——0 00 oar oa a Tar 38 ——F00 [Commarciat 24795 71080 eae 20828 000 «000 0.00 000 000 000 000 = ooo ares Iconetructon Joebrs 4501028 578 18717 0000.00 2.00 000 0.00 000 000 oman NYard/Ash Waste 000 0.00 000 000 000000 0.00 0.00 00 00 000 om 0.00 Mine Waste 24800 s7782——as881—-S6580 0.00000 000 0.00 0.00 00-000 om) se.sa industrial Waste “000 000 00 000 000000 0.00 000 900 000000000 0.00 Rooting Waste 000 00 000 000000 000 0.00 000 ooo 000 000 800 00 [Tres 40 a4 72884158000 0.00 0.00 200 ‘0.00 000 000 a0) a8a.80 lwnite Goods 059 ‘0.00 S85 000 0000.00 ‘0.00 ‘0.00 0.00 000 000 a0 eas iter Prekoup 935 310 785 1318 0000.00 00 0.00 0.00 000 0000 mas lwegat Dumps 000 00 000000 000000 0.00 00 0.00 000 000 aa ‘0.00 Dry Shudge 000 00 0.00 000 000-000 0.00 000 00 000 000 oa 0.00 carcass 050 042 oss 0.12000 ~000- 00 ‘000 00 000 000 om 445 Storm Debris 000 000 1378 4088000000 0.00 00 0.00 000 000 000 B47 ‘oa.r| Towot dy 000 000 | 000 | 000000 0.00 000 000 000 om ono Dickenson County, awe setae Fests Mummy renee thy SEO or Touts tomat ert Waste MateriaNs)bec2s-senzees “2x1 an apetanat_ tapaezt a 221” Nov2t0ec21““cclome "“Toomage [Househota Saris neces) —— aoa — 060 008 ao aa oar 300 ———o90 005 #500 |Commerciat 8851817713376 | 43882 000 0.00 00 0.00 0.00 000 000 = ago san.an IConstruction Debris 413768 t0060asat— 000.00 0.00 000 00 000 000 om tsp ara waste 0.00 0.00 2.00 00 | 000 000 00 00 000 000000 0 i) wine waste zoe e357 23328 aa138- 000000 00 00 000 000 000000 —-sea.01 industial Waste 000 0.00, 000 “000 000 0.00 0.00 00 00 200 000) 000 0.00, JRooting Waste 0.00 0.00 0.00 000000 | oo 00 000 00 000000 000 0.00 Hires 11492215 1998/3180 0000.00 00 000 09 000 000 000 #740 Storm Debris ‘00 0.00 00 ‘000 > 000000 000 000 ‘0.00 000 000000 0.00 carcass 000 oor 005 000000 0.00 0.00 000 ‘0.00 000 0000 oz ry studge 00 2.00 000-000 0000.00 00 000 00 000000 ooo 0.00 lmten 0.00 000 000 000000 ~~a00 00 0.00 0.00 00000 000 |Wegal lDurmpsiCleanups 4.41 ose 070 373000 oma 000 000 00 000 on ose

| tum astgz rags temas sings nooo ag amo ato am ono RTT] Mari

GumbartandPatony Resign! Waste tanscoment Autry

Russell County

Penaasaen Meena AEA RY Mute Senet dy aevtug mg RDSnt Spt L0H ODay Noy 2-ee

Average

Tetae email Parton

0.00 0.00 0.00 ‘00 0.00 ‘000 0.00 2.00 [rows oftonsker 0.00 0.00 fTownet Cieveiand 000, ‘00 0.00 0.00 0.00 000 0.00 0.00 Toial FY zao2eet__ 17,409.97

|Waste Material(s) bec20-Jen202uen20zi-ron2oz 2021 Apa’2ant ay 2tet_” atet eat "mt at ‘Cohunne “Tonge

ousehole Tis6t3_ 1115S 12487918234 0.00 Too 5a a Ooo 000 oy ‘O00 484675

ICommoreiat 12568 e640 faust 12858 0.00 0.00 0.00 0.00 ‘0100 0.00 0.00 0.00 ced 96.18 4428 4438 11381000 0.00 0.00 0.00 000 0.00 0.00 0.00 208.85 0.00 ‘0.00, ‘0.00 000 | 0.00 0.00 0.00 0.00 0.00 ‘0.00 0.00 0.00 0.00 0.00 ‘0.00 000 000 0.00 000 000 ‘0.00 0.00 0.00 0.00 0.00 0.00 2474 2623 31443688 0.00 0.00 0.00 0.00, 0.00 0.00 0.00, 2.00 119.27 0.00 ‘000 0.00 000 000 0.00 0.00 0.00 0.00 0.00 000 ‘0.00 0.00 2147 352 14.08 1055. 0.00 0.00 ‘0.00 ‘0.00 000 0.00 ‘2.00 ‘000 5460 ‘0.00 259 “0.90 ‘9310.00 ‘0.00 0.00 0.00 ‘0.00 0.00 0.00 ‘000 1190 0.00 0.00 ‘000 000 000 0.00 000 ‘000 0.00, 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.80 000 000 0.00 2.00 0.00 0.00 0.00 0.00 0.00 0.0 393 0.00 06 378 0.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 1085 0.00 00 0.00 000 | 0.00 0.00 0.00 0.00 ‘000 0.00 2.00 0.00 0.00 11 230 435 0880.00 0.00 0.00 0.00 ‘000 0.00 0.00 0.00 ase

‘Content Wat Seam Any Rapa,

Gocharan County Wasla Soa Aralyle Prog: March 16th, 202% ty Apel 5, 2024

heres eel lias tie cone cal

231076 188646 20stS7 tase yess 420170 _Gsi0a9 sarus seus 4a774_Bfoesr _22ses7—sasre7 480425 ss08a1 ssenas ‘Sucanan Conny Wate iam hr ‘ihrions

Tons

1,800.00

Buchanan County 2020-2021

1,800.00

1400.00

1200.00 +

4,000.00

800.00

600.00

400.00

Materials

oO ar 202 [ssn 20er-Feb 202s | ‘Fee 202th

‘ellie 221Apet | swhpel 2021-May 2021) [omay2terine dine 202t-ty 2021 (ay 2021-Aug 202% seAug2021-Sept2021| Sent 2021-0et 2021

camtaan Paes Wl Steam Anyi get

ee) Se) | ens) |__| tomy | cio 1 ont | at eB tem mi rete 720 ‘ese Sura az” t68? 38 wo Morne tas aS 00 om ago 26 1023 seas zeman ear tags Haze ere ‘00 “aco ‘om oon yen a nat 238 toss S30 oo aa ooo 0a 216 eter oc | a0 a0 000 oc a0 om 00 seam 000 om sewer 4982s ase a mse su07 Dickenson County Waste Stream Analysis (This Month)

Townaltueiwood 0

[Tia Tennaps nia th oon ow

20 Po-tz0e ese - 202 es-1202 Saye 202 Gov-1z92 Ane

oz ter. pega sunrtzoe fea)

| Weozesizne vere) |

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$20z-0202 Aunog uosuays1q

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0008

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‘0008’t

Ccmborand Pata Waste Sveam Aras Rpt

Russell County Wasts Stream Analysis Period. March 16th, 2021 to April 15,2021

RRs |e PR |e | er | ea ee ene (|e |

Name of ‘TheMonth |tastMonh zizo 21) aeie = zorr autos aotearoa att, «atone ameter «| zone Waste Material ons) fons) |crons) || rors) | rons) | cron) | cons) | trons) | cons) | crema) | rons) | rons) | crona) | ctons) | cron) | one) | cron) Jiousehots 145234 4248.79 1.64368 1,152.09 1,068.82 1.07598 1200.35 1.40083 134909 12187 1.48068 1.54031 1651.98 158481 164785 158091 1a2701 Icommeris 12056 a06t 12508 i21.01 166.86 12044 1426417729 12525 12825 isssi_ 26021 3037521828 21101, 22007 $3408 onstruction Debre __113.61 44387875 45.16 48054048 S211 809 «45.24 7e4e 3937 101.16 1547017858. 14851 9.4277 rardtah Waste 00 900 000 4354 aro7 1371 519803282 sor tneee 2880-01-28 a5 809 read | ane Waste 00 900 9000.60 000 000900 000 0.002820 2368 3193 000 000 000 000 330 —| ects Waste 9686 31448142343 a2 aes 4092832 7Bt7BA—S788 «120210892271 —S869" SoBe 7028 Rocting Waste ‘0.00 900909 0.00 0.00900 000 000 000 0000.00 009-000 000 000 ares 2620 [ness 305514051423 44047761297 482 soe 1467 4054608843 ag a1 888 wns Goods 831 000 0.00 009 04g 4408823100000 a8? toad a8 84a states (000 900 0.00 0.00 0.00 000 0.000100. 000000000 0.00000 0000.00 000.00 lor sttpe 000 000 990 9009.00 "0000.00 0.00 000000000 0.00 000 0.00 000 000 sat [Contaminated Recycio 0.00 080 000000363000 000000000000 000000 000 000 0009780 |togat empste 578 095 028 43141080 5.25749 1553028088 19240 2a? ee 1431042000 [roed Dats ‘8.00 900 000 009 0.00 000 000 000 000 0000.00 0.90 000 0.00 000 000 0.00 [carcass 088 435487 459.02 1854.71 48668 1404s gs oes aos 88a na

‘7S8OT 148538 489201 141409 4,301.57 430561 444255 4,695.20 1,597.53 1,66055 1847.95 201738 214007 sere 200021 20482 225634

‘Rexel County Waste Sram Anaya (this Month)

él

1,800.00

1400.00 —| s.

4.200.00

1,000.00

600.00

Materials

[Bee 2o-arz02r— ‘dan 2021-Feb 2021 (Feb 2021-March

eh 202% Aont

‘win 2021ay 2021 May 202t~hune

\edine 202rty 2021 ‘ly 2024-Ag 2021 why 221-Sept 2021 ‘aSent 2021-001 2021

Cumberland Plateau Regional Waste Management Authority

Cash Flow Statement

March 2021 Cash Balance - Feb 28, 2021 263,093.50 Cash Received - Tipping Fees: Buchanan (Feb) 67,794.29 Dickenson (Feb) 48,029.27 Russell (Feb) 56,727.80 Buchanan (Mar) 70,073.98 Dickenson (Mar) 51,245.52 293,870.86 DC Reimbursement 295,00 Interest 121.89 Cash Expenditures Cash Expenditures - March 2021 (160,907.10) Cash Balance - March 31, 2021 396,474.15 Fund Balances: Copital Equip Replacement Fund 247,810 beac/D 25,000 frotalin Bank 669,284.15

Cumberland Plateau Regional Chock Register

For the Porlod From Mar 1, 2021 to Mar 31, 2024 Fits Ctn eo: Rapt oda ey Chock Number.

Theat bate Fay om ‘vat Aart Pslbkoope, re 7o4.80 Taby RasihvBonaWaon V2 TAG Rosoureas, LLC 233.33 Employea 401k 3021 TAG Resouroee, LLC 233.33 Employee 401k Siz0retCotepitarFrancial Sizes Comp 6,218.76 Note Payment

sszop 9/821 Verlon 40:20 RC Phone

43210 3/621 Uifiel Comoraton 424.30 Uniforms Febi24

4321621 Gays Springs ‘W480 RC Suppon

43212621 Adgton OF, Ine 1,908.20 BC Fuel

$3213 51621 —_Labanan Block & Supply "168.19 BC Sta Maint $119.32

OC Sta Mant $82.87 49214 91621 Buchanan County PSA 49.42 06 Uthly 1a215 S21 Shine Fabcating, nc. 700.00 BC Stn Mein

Y3210 5721 AdvancedDlspotal Services

RO TippingMeut $40,799.20

yaar 02 Vertion 38.27 RC Phone aveet Veron 82.07 BC Phone 18/21 Indus Washer & Chemicals 558.38 RC Sta Malet )W21 Card Sarees Center 60.00 Ofica- USPS $88 ‘DC Trinng - Labeta. $235, 1821 Pest Cont! Pus Ie. 120.00 BCIDGRG. $40x3 aot Void BI9821—Aangton OF, ie 4426204 RO Fuel S821 Dickenson Co Publ Sarce Aut — 40.00 DC Uily i821 Induabal Development Authorly 200.00 Rent AZ ‘74821 Honaker Solutions, LC 750,00 Accounting Marat ‘i821 Appalactien Power Company 817.45 BC Elctde ‘vit Vansant Lumber Company 1240 BC Supplies MIB1 Suse Lew Ofen 4,113.74 Lopal Fe24 311021 Fllds Restaurante, LLC "20016 Board Meotng Feb/2t 31021 TAG Resoureas, LLC 4.4109.00 40th Adm FearBond A/1W2} —Caiter Machinery Compan, Ie. ‘84.90 RC Eaup Mal 3/1821 Appalchin Power Company 180.19 RC Elctta 211821 Appalachian Power Company 321.10 RC Bete S//21 Appalachian Power Company 87578 DC Electric fyte21 Kastor Lockarh 71.92 DG Supplies ‘iw24—Adaruon Contructon| 092.00 OC Sta Maint $895 ROStaMaint $357 t3299 15821 WW Tia Dlaposa Ie 1120004 DC Tie Olapoas {323948721 Carar Machinery Company, In. "19870 RC Fuel $3240 718221 Manaiekd OF Compeny ‘58.60 Vohicl Ful fast A024 Pot Broadband: 18582 0G Phone 4242 -ViBr21 Poin Broadband 08:24 Ofice Phono 432 SORT Crystal Springs 54.38 RC Supploe Yae4 AOA Carlar Machinery Company. tne, 2,041.21 BC Eau Maint sais 421 Verizon 40.20 RC Phone 43248 -9Yz1 Appalachian Power Company 37882 BO Beto $3267 9W21— Unit Corporation 1305.24 Unforma Marat {32d aGV21 Shine Fabscating. nc. 860.00 RC Sia Mant 43249394721 Dominion Ofc Products Ine 4200 fice Supt 43250 -SOW21 Flake Restaura, LLC 21234 Board Meeting Mat/2t {3251 §0W21__Innovalve Technolopy Soktlons 342.80 IT Support 3252 13121 Abernon Construction 480.00 RC Sia Maint 1926321 82GaN 8 Grocery, no 1,022.25 OC Fos! 49254 Oat Advance Alo 121.40 DC Supples yas Satet—Sepleine. 41480.09 0G Other Disposal {3268-39421 Carter Machinery Company, Ine 1.07482 BOEGUp Maint $47.67 8G Eup Mat $1,028.05, 192673921 Buchanan County PSA 3850 BC Ullly epost 24/21 Appalachian Aagreastos -27AT BG Sia Malt Refund 41521 ¥O4r21—Uniled Sates Treasury 1,344.72 Federal witioldng Maat Sava VA Deptt Taxation ‘2740 Sina Wihakng 45021 asiai vec 2840 Unemployment PRavat ata) RonakE,Petere 10470 Directors Compensation proiat iat 404.70 Directors Compensation

{0470 Directors Compansation

418470 Dirctors Compensation 20.94 Salary taal Selny 2rd Ho

Proias wi PROV 3H pRasz1 asi2t PRINZ) 330721

‘Total

snumaiaesat id rt

[CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY FY 2020- OPERATING BUDGET & EXPENSE REPORT

Exponditres Frao.2 Tou z/29/2025 Sudaet [Direct Expense: Hransport/Disposal 126143660 1482 992.00, fire Recycling 23.213.79 45,000.00 HRW Event 73,896.65, zi [other Reimbursed Expenses 7,001.00 5 259,648.08 527,992.00, [Overhead Expenses: Debt Service - Loaders 35 960.75, 75,000.00 | 75x [other Disposal 3,450.00 2,000.00 | 7 nities: ‘i Buchanan CETTE 70030 | — a Dickenson 422.36 4,500.00 | sex Russel 4030.88, 4,500.00 | _a9W [Supplies 5 ‘uchanan Poa 500,00 | 704 Dickenson 4245.73, 7,500.00 | sox Russel 221.78 3,000.00 | a7 Fuck: Buchanae 707.08 57900;00 | 7 Dickenson 4350.82 4,000.00 | iaex Ausell 3,737.50 7,000.00] — six fretephan - Buehanan ara 7500.00 | 7a Dickenson 3,200.48 4,300.0 | 04 Russell 3265.74 1,500.00 | — soe station Malntenance/improvements: ‘Suchonan es5.06 76,000.00 | 728 Dickenson 23,683.20 26,000.00 | 21x] fussell 17,037.08, 26,000.00 | 6] [Loader /Equip Maintenance: : Buchanan 79877 7a3555 | a Fivaragement Breakdown Dickenson 24,905.16 72435.55 [1K] roby Health ‘ee7is7| Russell 73,805.09 244555 | ene] Jroby Salary 3639.65 [Transfer Station Permits and Ma = 401k Cost/contribution 4999.23] Station Permits 72,506.00, Fooo000| saw] —fraxes 41284] ‘VACO Insurance 17,568.00 34,000.00 | 2254 [Management & Fringe 69,418.65, 36,000.00 | 7 [Finance Manager 6,950.00 9,000.00 | 77 6en0.65 Ica O27 T2000 [ee] [rectors Comp Taree lirsuppon 3515.16 4,000.00 —son] {Salary Fro [Ofice Rentaifnermer/celVOMice Supplies 3,629.06, ,000.00| aw] Taxes 8109] Directors Comp & PR Tax 71,195.60 “6,300.00 |x| 11195. Professional Fees uch 7,200.00 4,000.00 | ian (oRice Breakdown [eating xpense: 2445.7 “ex| —[Phone/int OBE fravel 73 ain) [Rent 18500 Isuppiess CET aN) Postage 247 Dues/ ceases a | fotficesup 75234 eels Expense oi [Uniform Rentals in| 3629.86 advertise mh vevervs/eaIpT ‘emergency Fund = 72,000.00 | _ ox “SVERHEAD SUBTOTAL YMETETEETY Bees [Tire Machines/shesrer 4420035, : [Toran exrenses EETTREEE) Too fe begins July 38 ‘overhead Rate per County 32,639.35

Transfer Station Tipping Building’s

Pressure Washing 2021

Contacted Companies

Randy’s Pro Washing, Inc. Contact: Randy Davis Telephone: 276-259-7762 or 276-730-9584 Contacted on 03-26-2021 Indicated he would be Emailing in a Quote.
Meanstream Pressure Washing, Inc. Contact: Brad Honaker Telephone: 276-220-9052 or 276-218-0899 Email: [email protected] Contacted on 03-26-2021 Indicated he would be Emailing in a Quote.
Austin Rhea Pressure Washing, Inc. Contact: Austin Rhea Telephone: 276-971-3361 Contacted on 03-26-2021 Indicated he would be Emailing in a Quote.
X-Stream Pressure Washing, Inc. Contact: Jason Cook Telephone: 276-202-6754 Contacted on 03-26-2021 Indicated he would be Emailing in a Quote.
Rocky Top Interiors and Pressure Washing, Inc. Contact: Brandon Monroe ‘Telephone: 423-429-8797 or 423-863-8507 Email: rockytopinteriors@gmail,com Contacted on 03-26-2021 Indicated he would be Emailing in a Quote.

Attackmen Cs)

Quote $5,400

Quote $3,600

NO Quote

Quote $2,300

Quote

$5,F00

[email protected]

From: Veronica Honaker [email protected] Seni Sunday, April 11, 2021 8:34 PM

To: [email protected]

Subject: Estimate

Mean Steam Press

Veronica Honaker Owner

Estimate for just inside walls Soft washed with hot water also.

Dickenson county your lookir 31000 ‘The other wo Fussell couny ard Buchanan county looking $1200 and $1400 for the bigger one.

Have to get water at locations and no water reclamation at this price. Ins and w-9 upon approval. Thanks hope to do business

bf200 he = deoe

Sent from my iPhone Ro -b 1 Yoo —_—-

43,600

Atfachment (2)

X-Stream Pressure Washing & Lawncare INC Jason Cook April 15, 20.

4357 Morning Star Circle Lebanon VA 24266 276-202-6754

Toby Edwards Pressure Washing Trash Distribution Services

COUNTIES PRICE TOTAL

RUSSELL $800.00 $800.00 DICKENSON $750.00 $750.00 BUCHANAN $750.00 $750.00

Attaches (355

Brandi’s Prowash 11685 Slate Creek Rd Grundy, VA 24614 276-259-7762 Cell: 276-730-5584

April 12, 2021

Price quote for pressure washing the inside of three transfer station facilities is $5,400.00.

Randy Davis

Atlaebment C4

[email protected]

From: Michelle Davis [email protected] Sent: Monday, April 12, 2021 3:26 PM

To: tobyedwards@bvunet

Subject: Transfer stations quote-pressure washing Attachments: tranferstationquoate2021.doc

ptichment (5)

Rocky Top Interiors

Dear Mr. Toby

‘Thank you very much for allowing Rocky Top Interiors to provide this important pricing estimate based upon our ‘most recent phone conversation and understanding of the operational and equipment aspects of the Cumberland Plateau Regional Waste Management Authority transfer stations Cleaning responsibilities.

Rocky Top Interiors proposes to Pressure wash and clean all Transfer Stations Loading Equipment, Floors, Push walls, Hopper and Scale top Plates,

Based upon Travel and Manpower Rocky Top Interiors would propose this price for the work required:

|. Buchanan County Transfer Station sisson - #200 -Pleso pie 50 2, Dickenson County Transfer Station sissoo “Aree A ~ A), foe 3. Russell County Transfer Station s2,00000 - A 20% a 45 joo 7 Making the Grand Total to do all Three Transfer Stations: $5,700.00

Rocky Top Interiors Carries and 2,000,000.00-dollar labiality insurance and has been in business since 2003, We always do a Job to the best of our abilities and will make sure that it meets the CPRWMA Expectations.

Please let me know if you would like for Us to the job so My team and I may be able to talk further about the job

required and Make the necessary plans/scheduting the appropriate times to get the Job done in a Timely and Efficient Manner.

‘Thank you again for your time,

Brandon R Monroe 294 Dean Road,

Kingsport, TN 37664 493-863-8507

Afadrmen (6)

tobyedwards@bv net

Brandon Monroe [email protected] Wednesday, April 14, 2021 3:35 PM

tobyedwards@bvunet Subject: RTI Bid for Pressure Washing of transfer Stations for the CPRWMA Attachments: Rocky Top Interiors Bid for CPRWMA.docx; RTI Insurance DOC. pdf

Thank you for the Opportunity,

Rocky Top Interiors Brandon R Monroe 294 Dean Road. Kingsport, TN 37664 423-863-8507

Atfechuentt (7)

Public Hearing.pdf
Meeting: 5/3/21     6:00 PM
Staff Recommendation:
Suggested Motion:

Cigarette Ordinance.pdf
Definitions.
Registration required.
Levied; amount.
Method of payment.
Preparation and sale of stamps.
General duties of dealers and sellers with respect to stamps.
Visibility of stamps or meter markings.
Altering design of stamps.
Refund for unused stamps or meter imprints.
Seizure and sale of unstamped cigarettes.
Seizure and sale of coin-operated vending machines and counterfeit stamp or impression devices.
Dealers' and sellers' records.
Rules and regulations for enforcement and administration of article; examination of books, records, etc.
Tax is in addition to other taxes.
Violations of article—Generally.
Prohibited acts enumerated.
Presumption of violation by seller.

Presentations.pdf
Meeting: 5/3/21      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 5/3/21         6:00 PM
Staff Recommendation:
Suggested Motion:

Reports1.pdf
Meeting: 5/3/21             6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

POWER submission.pdf
Destination Center Land Value.pdf
Destination Center Appraisal.pdf

Cigarette Ordinance.pdf
Definitions.
Registration required.
Levied; amount.
Method of payment.
Preparation and sale of stamps.
General duties of dealers and sellers with respect to stamps.
Visibility of stamps or meter markings.
Altering design of stamps.
Refund for unused stamps or meter imprints.
Seizure and sale of unstamped cigarettes.
Seizure and sale of coin-operated vending machines and counterfeit stamp or impression devices.
Dealers' and sellers' records.
Rules and regulations for enforcement and administration of article; examination of books, records, etc.
Tax is in addition to other taxes.
Violations of article—Generally.
Prohibited acts enumerated.
Presumption of violation by seller.


total: 
1: 243750
2: 
3: 
4: 
5: 
6: 
7: 306532
8: 
9: 1362000
10: 118000
11: 
12: 2030282
13: 
14: 2030282
16: 2030282

unallowable: 
1: 
2: 
3: 
4: 
5: 
6: 
7: 
8: 
9: 
10: 
11: 
12: 0
13: 
14: 0
16: 0

income: 
1: 
2: 
3: 0

t_allow: 
1: 243750
2: 0
3: 0
4: 0
5: 0
6: 0
7: 306532
8: 0
9: 1362000
10: 118000
11: 0
12: 2030282
13: 0
14_: 2030282
16: 2030282

share: 80
federal: 1624225.6
calcfield: 0.8
info: To autocalculate, press TAB key after entering percent.  These instructions will not print.

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