2020-11-02 17 00-Russell BOS-Regular Meeting-Packet

2020-11-02 17 00-Russell BOS-Regular Meeting-Packet

Document Date: November 2, 2020 Document: 2020-11-02_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors November 2, 2020

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – NOVEMBER 2, 2020

Conference Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

The Russell County Board of Supervisors Meetings will be held pursuant to the Russell County Emergency Ordinance of April 6, 2020 to allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures.

CALL TO ORDER & ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Legal – Personnel Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PRESENTATION

Kirby Meadows – RC Planning Commission
Tim Addington/Melissa Parsons – NG9-1-1 Migration Program

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………A-1

Agenda Board of Supervisors November 2, 2020

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - NOVEMBER 2, 2020

Conference Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

‘The Russell County Board of Supervisors Meetings

ill be held pursuant to the Russell County Emergency Ordinance of April wr the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public

of Public Bi ‘the Director of Emergency Management to es, and Take Other Temporary Actio Suspet cadlines and Procedures.

CALL TO ORDER & ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) — Legal - Personnel Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION - Chairperson PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA PRESENTATION

Kirby Meadows — RC Planning Commission
Tim Addington/Melissa Parsons — NG9-1-1 Migration Program NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors.

Russell County Page 1

Agenda Board of Supervisors November 2, 2020

Russell County Page 2

a. Unapproved minutes of October 5, 2020 b. Unapproved minutes of October 27, 2020

Approval of Expenditures. Consider approval of expenditures

presented for payment….……………………….……………………………….…….A-2

Committee Appointments for Board Consideration.

Coal Hauling Road Commission

Tim Lovelace Four-Year Term November 7, 2020

CITIZEN’S COMMENT PERIOD

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

Russell County CARES Fund Financial Summary…………………………………B-1
Russell County Transfer Station Staffing Report………………………………….B-2
RC Asst. Commonwealth Attorney Advertisement…………………………………B-3
Virginia Services Training Officers Prosecution (VSTOP) Grant……………….B-4
CARES Act Funding to Fast Track Broadband Projects…………………………B-5

REQUESTS

Russell County “CARES” Business Grants………………………………………….B-6
RC Erosion and Sediment Ordinance Public Hearing Date………………………B-7
RC BOS Annual Turkey Donation Program…………………………………………B-8
Authorization of Part-Time Employees’ Thanksgiving and Christmas Pay……B-9
RC GIS System Fee………………………………………………………………………B-10

Agenda Board of Supervisors November 2, 2020

a. Unapproved minutes of October 5, 2020 b. Unapproved minutes of October 27, 2020

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration. Coal Ha 1g Road Commi: in Tim Lovelace Four-Year Term November 7, 2020 CITIZEN’S COMMENT PERIOD CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS
Russell County CARES Fund Financial Summary.
Russell County Transfer Station Staffing Report…
RC Asst. Commonwealth Attorney Advertisement…
Virginia Services Training Officers Prosecution (VSTOP) Grant.
CARES Act Funding to Fast Track Broadband Projects…

REQUESTS

Russell County “CARES” Business Grants…
RC Erosion and Sediment Ordinance Public Hearing Date.
RC BOS Annual Turkey Donation Program…
Authorization of Part-Time Employees’ Thanksgiving and Christmas Pay…

10.RC GIS System Fee…

Russell County Page 2

Agenda Board of Supervisors November 2, 2020

Russell County Page 3

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………C • RC IDA …………………………………………………………………………………….D • RC PSA …………………………………………………………………………………… E • RC Tourism……………………………………………………………………………….F • RC Planning Commission ………………………………………………………………G • Conference Center………………………………………………………………………H • RC Fitness Center……………………………………………………………………….I • RC Transportation & Safety……………………………………………………………J • RC Cannery Reports…………………………………………………………………….K • RC Building Inspector……………………………………………………………………L • RC Litter Report………………………………………………………………………….M • CPWMA Report……………………………………………………………………………N • RC Disposal Report………………………………………………………………………O

Agenda Board of Supervisors November 2, 2020

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report… RC IDA. RC PSA RC Tourism. RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto RC Litter Report. CPWMA Report. RC Disposal Report.

Russell County Page 3

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(1) - Discussions concerning County Personnel Matters.

The vote was: Aye:
Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Oris Christian -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:
Nay:

CLOSED SESSION

Motion made by. , second by, and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A)(1) - Discussions concerning County Personnel Matters.

The vote was: Aye Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the inia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Oris Christian - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by. , second by. and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Nay:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

      Meeting: 11/2/20      6:00 PM

Presentations

Kirby Meadows – RC Planning Commission
Tim Addington/Melissa Parsons – NG9-1-1 Migration Program

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

11/2/20 __ 6:00 PM

Meetin:

Presentations

Kirby Meadows — RC Planning Commission
Tim Addington/Melissa Parsons — NG9-1-1 Migration Program Staff Recommendation:

Presentation — Informational Only.

‘Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Jefiey D-Stern Chairman DEM

Hon Kevin W, Hall Sherif! Viee Chairman City of Covington

avid A. Von Mall “Treasurer ‘Compeoler

Mary M. Blowe (Chief Financial Oficer City of Winchester

Gary Critzer

Emergeney Mgmt! EMS Dir City of Waynesboro

Bruce Fawards City of Franklin

“Tery Elis Comeast

Scott Garber Fire Chie City of Staunton

Danny Garson Richmond Ambulance “Authority

Pete Hatcher ‘AT&T

Jefiey T. Merriman Verizon Communications

Lee W. Miller It ‘Major Virgina State Potice

[elton P. Moe ClO- vita

Seth Weise Sprint

Kelvin Weight Chief of Police City of Chesapeake

Jolena Young Twin County

Shawn Talmadge office ofthe Governor ‘Advisor

COMMONWEALTH of VIRGINIA

Virginia 9-1-1 Services Board

This letter serves as confirmation of the

. The

amount awarded is listed below and is based on estimated costs and related information contained in the version of your NG9-I-1 Migration Proposal (also listed below) referenced in your funding

request:

Dorothy Spears-Dean PSC Coordinator (804) 416-6201

‘Terry D. Mayo Board Administrative Assistant (804) 416-6197

PSAP Name and Funding ID

End of funding for your grant award (36 months from date of award unless granted an extension by the Board)

expenses: | ‘Yes ~ Direct payment where possible

No ~ Full reimbursement basis

Russell

lay 15, 202:

|[i9-1-1 Deployment Amount Awarded [$214,283.18 | PSAP preference for Board payment on behalf of PSAP for incurred eligible NG9-1-1

Migration Proposal Date

November 1, 2018

| Migration Proposal NG9-1-1 Service Provider “Contract Vehicle upon which the Migration

xx County contract w/

‘Commonwealth Enterprise Solutions Center— 11751 Meadowville Lane ~ Chester, Virginia 23836 (866) 482-3911 — FAX (804) 416-6353 TTY USERS TDD #711

Russell PSAP May 15, 2020 Page Two

Funding awards are non-binding until a locality selects an NG9-1-1 solutions provider by executing a contract. The Board recognizes this is a local decision. If you wish to accept this funding request using the NG9-1-1 solutions provider

listed above, the Board expects your locality to execute a contract vehicle with the

identified NG9-1-1 solutions provider within three months of the date of your

itsotalassibeowdgrwinan aznaion However, if requested by the PSAP, ISP staff can prepare a migration proposal for a different NG9-1-1 solution

provider and the locality can also submit a funding request using this new migration proposal.

The Board is committed to a statewide deployment of NG9-1-1 that is consistent with NENA’s i3 standard and reserves the right to add subsequent conditions to your migration proposal and revise the funding award for this purpose. Funding

‘for any additional non-recurring costs related to these conditions will be . 7 : 7

Since NG9-1-1 deployments will be occurring by selective router regions over a

multi-year period, portions of your funding may not be immediately available and

may be distributed over different fiscal years. The spending plan below is based ‘G Y : *

will be available. The goal is to complete all identified NG9-1-1 ready

implementation items (CHE equipment and GIS data) at least three months in

advance of your PSAP’s scheduled deployment time period.

NOTE: Before contracting for a service or committing any local funding, you should consult this spending plan and coordinate expenditures with your Regional Coordinator. This action will ensure that you will be reimbursed for any local funds spent for items identified in your migration proposal.

Depending on the preference you selected in your Proposal Acceptance Letter, the Board may pay some of your NG9-1-1 deployment costs on your behalf. If applicable, the specific costs will be identified in your spending plan included in this letter. Payment for the remaining NG9-1-1 deployment costs will be made on a reimbursement basis.

Russell PSAP May 15, 2020

Page Three

Fiscal Year Category Amount Payer FY22 NG9-1-1 NRC 4,000.00 Board Fy21 CHE i3 Services FY23 CHE Replacement FY21 Text to 9-1-1 FY21 Voice Logging. FY21 ECaTS NRC 7,000.0 FY21 Rack FY21 Diversity 43,845.( Board FY21 GIS Data FY22 Legacy 9-1-1 2,648.10 | Board FY22 Monthly Delta FY23, Monthly Delta

emt

Finally, funding for approved equipment and services may not be immediately available to the PSAP. ISP staff will provide a spending plan, specific to the PSAP’s deployment schedule, that details in which year of the deployment period funding will be available to the PSAP.

Tf you have any questions, please do not hesitate to contact your Regional

Coordinator or me via email.

Sincerely, Asia Neshotans

Participation Agreement No.

PARTICIPATION AGREEMENT.

WHEREAS, AT&T Corp. (“AT&T”) and Fairfax County are parties to that Contract Number 4400007825 for Next Generation Core Services Solution (NGCS), between the County of Fairfax and AT&T Corp., dated ‘August 8, 2017, including the Acceptance Agreement, the Memorandum of Negotiations, and all attachments and documents incorporated therein (the “Fairfax Agreement”); and

WHEREAS, (“Participant”) wishes to purchase certain AT&T ESinet’™ [and optional] services from AT&T under the same terms and conditions provided for in the Fairfax Agreement;

NOW, THEREFORE, PREMISES CONSIDERED, PARTICIPANT AND AT&T AGREE AS FOLLOWS:

This Participation Agreement is made between Participant and AT&T (collectively, the “Parties”, and is effective on the date when first signed by both parties. Fairfax County is not a party to this Participation Agreement and takes on no obligations and receives no entitlements as a result of this Participation Agreement.

Participant agrees to purchase AT&T ESinet™ [and optional] services in accordance with the terms, conditions, and pricing contained in the Fairfax Agreement, attached hereto as Exhibit “A” , as specified in more detail in Participant’s purchase order(s) attached hereto as Exhibit(s) “B" [attach B-1, B-2, B-3, as needed].

Participant agrees to be bound by and pay for all services obtained pursuant to this Participation Agreement and agrees that all terms, conditions, rights and remedies under the Fairfax Agreement applicable to Fairfax County are fully enforceable against Participant as if Participant were the “County” or “Fairfax County” under the Fairfax Agreement. AT&T agrees to provide the AT&T ESinet™ [and optional] services to Participant pursuant to the terms and conditions of the Fairfax Agreement and this Participation Agreement.

Under this Participation Agreement, all orders for services must be entered no later than August 7, 2025, Services obtained under this Participation Agreement will terminate on or before August 7, 2027, or such earlier date as may be set forth in an individual purchase order.

This Participation Agreement may not be assigned by Participant. Any such assignment shall be null and void.

AT&T may disclose the fact of Participant’s participation to Fairfax County. Such disclosures may include Participant’s name, services purchased, monthly or annual usage, total billings and

payment status. In the event of a conflict between the terms contained in this Participation Agreement and the

Fairfax Agreement, the terms of this Participation Agreement shall control. Any required notices under this Participation Agreement shall be in writing and shall be sent to the office of the recipient set forth below or to such other office or recipient as designated in writing from time to time:

$$2951_SR: 1-GOHQZHH_RLR:802287v12

Participation Agreement No.

To Participant:

Name: Title: Address:

This Participation Agreement constitutes the entire agreement between the parties. This agreement supersedes all prior agreements, proposals, representations, statements or understandings, whether written or oral concerning the services. This agreement shall not be modified or supplemented by any written or oral statements, proposals, representations, advertisements, or service descriptions not expressly set forth or incorporated by this Agreement.
Each signatory below represents that he or she is authorized to sign this Participating Agreement on behalf of the party designated,

IN WITNESS WHEREOF, AT&T and Participant have caused this Participation Agreement to be executed by their duly authorized representatives as of the date written below.

AT&T Corp. By: By (by its authorized representative) (by its authorized representative) (Typed or Printed Name) (Typed or Printed Name) ite) (Title)

(Date) (Date)

§52951_SR: 1-GOHQZHH_RLR:802287v12

KewZo

Commonwealth of Virginia Next Generation 9-1-1

Proposal Acceptance Letter

Purpose

The Proposal Acceptance Letter (PAL) functions as the funding request for the NG9-1-1 Migration Program. Primary PSAPs and secondary PSAPs currently served by a selective router pair are eligible to submit a PAL and request funding from the 9-1-1 Services Board (the “Board”). The PAL confirms a PSAP’s acceptance of the information contained in their NG9-1-1 Migration Proposal (MP) and signals their intent to deploy NG9-1-1. The PAL should be submitted to the electronic mailbox for the PSAP Grant Program -

rants@vita ov.

The funding cycle for the NG9-1-1 Migration Program starts on July 1, 2018 and remains open throughout the NG9-1-1 deployment period. The 9-1-1 Services Board will review funding requests received no later than 45 calendar days in advance of each regularly scheduled meeting. A Grant ID and email receipt notification will be sent to the e-mail address listed on the PAL.

The funding amount requested in the PAL should not exceed the recurring and non-recurring cost estimates contained in the MP. After reviewing a PSAP’s MP and PAL, the Board will approve funding for specific equipment and services. Contingency funding will be available should the final cost be slightly higher so long as the original scope of the effort does not change. Similarly, if the final cost is lower, the budget will be adjusted lower. This additional funding cannot be shifted to another part of the project. Also, if a PSAP’s award needs to be revised for a material change after it has been approved by the Board, ISP staff will prepare a decision brief to obtain any additional funding.

When the Board approves a PSAP’s funding request, the PSAP will be expected to execute a contract vehicle with a NG9-1-1 solutions provider within three months of the award date. If a PSAP needs additional time to execute this contract, the PSAP will need to request an extension from the Board. The PSAP will also be expected to complete all identified NG9-1-1 ready implementation steps within three months of the scheduled deployment date. Funding for approved equipment and services may not be immediately available to a PSAP. ISP staff will provide a spending plan, specific to a PSAP’s deployment schedule, that details in which year of the deployment period funding will for available to the PSAP.

Local Project Manager (Contact) PSAP/HOST PSAP NAME: Russell County CONTACT TITLE: 911 Coordinator/Chief Dispatch

CONTACT FIRST NAME:

BO CONTACT LAST NAME: Bise

ADDRESS 1: P.O. Box 338

ADDRESS 2: 656 Clydesway Dr

CITY: Lebanon, Va

ZIP CODE: 24266

CONTACT EMAIL: Click [email protected] CONTACT PHONE NUMBER: 276-889-8033 CONTACT MOBILE NUMBER: 27-889-8323

CONTACT FAX NUMBER: 276-889-8250

Financial Information

Date of Completed Migration Proposal: 1-1-2018

Procurement Vehicl fax/VVa. Beach

PSAP preference for Board payment on behalf of PSAP for incurred eligible NG9-1-1 expenses:

& Yes Ono

Note: Psap will be moving in the area of May-Sept of 2020, address of new center

Will be 75 Rogers Ave, Lebanon, Va. 24266

Virginia NG9-1-1 Deployment Steps

Funding and Contract > i3 Preconditions >

Migration Proposal Construction Contract PSAP Site Remediation with PSAP

Outli d a CPE Network Design pecans i at Diverse LEC Survey & Work List,

Connectivity Architecture Review Project PSAP Contracts with

Vendor for Needed Work

pecific requirements

Order AVPN Circuits for Integration Phase

J Diversity Constructed

POI to Aggregation Site

Funding Request wa Network for Region necommended byS-14 Provorng and sap Services Board Funding oun aries i PSAP Equipment it Installatie Committee GIS Kickoff Meeting ve, Gis 13 Coach Assignment Circuits and Network 7 i Testing & Turn Up Funding Approved by Project EGDMS Critical Errors Resolved 9-1-1 Services Board ic ALI to RCL Issues Resolved

Contract Executed by: Mutual Decision that GIS Pre-Cutover Planning PSAP Supports Geospatial Call Routing and Testing

NG9-1-1 Service

; Planned PSAP Cut-Over Provider Call Handling CHE Supports i3 Date: Equipment (PSAP Responsibility)

PSAP Cut-Over

Funding Request Submitted by PSAP

Notes:

Integrated Services Program | James Monroe Building | Richmond, VA | www.vita.virginia.gov | October 2019

BOUNDARIES ‘GIS PROJECT START NG9-1-1 SCHEDULED LOCALITIES 2 i: DEPLOYMENT - PSAP and Provisioning Locality, Intrado, CUTOVER | Timing for NG9-1-1 Deployment quarter may move up if diverse connectivity, Gis. | Boundaries mutually | VITA kickoff meeting

QUARTER data onboarding, and call handling equipment preconditions are met agreedtoandsentto | schedulednolater | call routing. Localities are listed in alphabetical order, not deployment order. VITA no later than: than: before ci v. 20191115 Specific cut over dates will be scheduled at a later time.

Campbell Greene Nottoway 202101 vena hers Rockbridge August 2020 September 2020 Novert smarle Lunenburg sais Danville Nelson Amherst Botetourt Lynchburg ‘Appomattox Craig Roanoke County 2021.2 ‘Augusta Harrisonburg- Salem November 2020 December 2020 Februa Bath Rockingham Shenandoah Bedford ighland Waynesboro Buchanan New River Valley : Russell 2021.03 Dect noreon Tazewell February 2021 March 2021 May Giles Pulaski Wis Lee Radford frag baa Patrick Twin County 2021.04 Annie Scott Washington May 2021 June 2021 Augus a Smyth Wythe

Marti

lle-Henry

Commonwealth of Virginia Next Generation 9-1-1

| Russell County

November 1, 2018 www.vita.virginia.gov

Virginie Information Technologies Agency

PSAP/GIS Specific NG9-1-1 Migration Proposal

Executive Summary

This migration proposal is being prepared for the Russell County PSAP based on the Fairfax County contract with AT&T. Bo Bise shall be the primary contact.

The Commonwealth has been discussing and planning for next generation 9-1-1 (NG9-1-1) for nearly a decade. With significant advances of the technology, capabilities and functionality of an NG network, now is the time to move from planning to implementation. The question is not if the Commonwealth should deploy NG9-1-1, but rather, how should the Commonwealth deploy NG9-1-1. There is no option for not deploying it. Since 9-1-1 is a local service, it is up to each locality to determine how they will move forward with NG9-1-1 deployment. To aid that decision, the 9-1-1 Services Board (the Board) adopted the Virginia NG9-1-1 Deployment Plan in January 2018. That plan proposed the methodology and process to guide the 9-1-1 Services Board and Commonwealth as a whole, through this deployment. Fortunately, localities in the Commonwealth are able to leverage a project in Northern Virginia for both lessons learned and a procurement vehicle that will make the process significantly easier. Though the Board is recommending the Fairfax County contract with AT&T for NG9-1-1 services since it was awarded through a competitive process, each locality will need to determine the most appropriate path. The Board and VITA are positioned to provide assistance, and to assure a seamless, unified network.

Regardless of the locality’s decision, all stakeholders in the 9-1-1 ecosystem must work together on deployment. A primary goal of NG9-1-1 is to ensure calls and information received in one locality can be transferred to any surrounding locality even if itis to another state, Accomplishing that will require continual coordination, communications and cooperation among the stakeholders throughout the deployment process. The cost of failure is too high. Each stakeholder in the 9-1-1 ecosystem must work together and ensure a smooth transition to NG9-1-1,

‘A Migration Proposal is being developed for each locality (or groups of localities if served by a consolidated public safety answering point or PSAP) to provide information about the AT&T solution, prerequisite work needed within the PSAP and the expected costs and funding provided by the Board. The goal of this document is to provide each PSAP/locality with all of the information needed to evaluate the AT&T solution and determine whether it will meet the local needs. No locality should feel obligated to accept this proposal as they may use an appropriate procurement process for these services. This is simply to provide more information about services that are already available through an existing contract,

‘The Commonwealth’s goal is to have all PSAPs fully deployed with the National Emergency Number Association (NENA) i3 standard. This standard states that all 9-1-1 calls are delivered to the PSAP on IP circuits with associated caller location data. If the equipment or GIS data in the PSAP is not capable of supporting the NENA i3 standard, interim solutions are available. These solutions allow calls to be delivered to the PSAP as IP, but then be converted back to analog for interface with the PSAP’s systems. This interim solution established the PSAP’s connection to the ESinet and will serve as the initial migration to NG9-1-1. After system and/or GIS data upgrades are complete the PSAP will be able to reach a full i3, NG9-1-1 environment. While AT&T will conduct a more exhaustive assessment after the PSAP executes a participation agreement, the review ISP performed for this proposal indicates that the Russell County PSAP will need to upgrade their current Vesta 911 software to version 7.2, or have in place an i3 functional CHE that has been approved on the AT&T ESinet™ to be able to implement the full NENA i3 standard without the need for any interim or transitional steps. Some work on their GIS data will be required, but it should not impact the deployment schedule.

Version Date: November 1, 2018 Page 1

Solution Overview

ATT is offering their Next Generation ESinet solution throughout Virginia as a solution that will facilitate a transition from legacy 9-1-1 networks to networks capable of supporting the growing demands of a mobile society. AT&1’s solution supports key NENA i3 capabilities today, while forming the basis of a true NG9-1-1 platform that will support multimedia emergency services as standards are solidified in the industry.

‘The AT&T ESinet™ solution is a combination of a world class IP network and the NG9-1-1 components. Their ESInet solution (delivered as a service) comes complete with a full suite of advanced features, management services and tools to help ensure they provide the best possible service to each PSAP and ultimately the citizens they serve.

‘The AT&T ESinet™ solution provides the public safety community with an i3 architecture built from the ground up. AT&T’s commitment to the NENA i3 standard is based on years of contributions to NENA standards committees and understanding the evolving needs and requirements of the Public Safety community. The AT&T solution is not just “i3 like,” or “i3 aligned.” As elements of the i3 standard continue to be ratified, updated and enhanced—AT&q will continue its commitment to i3. The AT&T ESInet™ services will provide Virginia everything needed to deliver the critical foundational components of an industry standard i3 solution delivered over the worlds most advanced IP network.

AT&T ESinet™ Included Features

«Nationally distributed, geographically diverse and redundant service architecture

Pre-deployed ESinet Call Processing Centers in AT&T datacenters across US

Aggregation Centers (AGC) in AT&T Central Offices across the US to easily augment growth capacity

«Initial call processing capacity more than twice current US E9-1-1 call volumes

—NENAi3 compliant

Interoperable with neighboring PSAPs

Text to 911 — National TCC Provider

IPV6 capable

‘¢ End to end management and monitoring

‘© Fully resourced team to install and support

Full Business Continuity/Disaster Recovery organization

The proposed solution provides a secure IP-based network with no single point of failure. With no single point of failure, the solution includes six ESInet data centers located at AT&T facilities throughout the country. The ESinet will provide the core for a robust emergency services IP network that assures call delivery. The AT&T solution enables call delivery into a legacy PSAP environment, an IP-enabled 9-1-1 PSAP, or to peer ESinets, AT&T and West Corporation have deep security and support provisions in

Version Date: November 1, 2018 Page 2

place. AT&T has demonstrated experience in cybersecurity. All of this is backed by AT&1’s 24/7/365 Resolution Center, AT&T Labs, AT&T’s world class project management and service delivery organizations.

Additional information about the AT&T solutions and the contract with Fairfax County can be found at: htts://www. fairfaxcounty.gov/cregister/ContractDetails.aspx?contractNumber=4400007825

PSAP Call Handling Systems and Applications

Each PSAP system and application that interfaces with the 9-1-1 call must be assessed to determine if it will be compatible with NG9-1-1. This section of the migration proposal identifies each major system, assesses its readiness and outlines any upgrades that must or could be implemented with NG9-1-1,

Call Handling Equipment

Obviously, the PSAP’s call handling equipment (CHE) is the primary system that interfaces with the 9-1-1 network. As such, itis likely the one that will require the deepest assessment and potential upgrades to operate with the NG9-1-1 network. CHE that is non-vendor supported (NVS) (or will become NVS during the transition period) or cannot be upgraded to be NG9-1-1 capable will be identified for replacement, but will be subject to the funding limits currently in place for the PSAP grant program ($150,000 individual or $200,000 shared services). This may also apply to technology refreshes of hardware due to becoming NVS or operating systems becoming end-of-support. The current CHE in the PSAP has been identified as:

Number of positions: 4

This CHE will require an upgrade to Vesta 7.2 to implement the full i3 interface. This upgrade will require the purchase of two firewalls to connect to the ESInet. However, if the PSAP deploys text to 9-1-4 with the integrated solution prior to NG9-1-1 migration, these firewalls will already have been purchased and can be used for both purposes. The PSAP has a current PSAP grant to replace this CHE through a shared services project with Tazewell County.

The PSAP indicates the planned replacement of their CHE in July 2022. This is during their planned NG9-1-1 migration. Any new CHE will need to be tested and i3 functional on the AT&T ESinet.

Text to 9-1-1

Text to 9-1-1 can be deployed web-based on a separate computer or integrated with the CHE. While the former is typically at no cost, the latter tends to have a cost associated with it. Though text to 9-1-1 will be a base feature of NG9-1-1, the passage of Senate Bill 418 in the 2018 General Assembly requires all PSAPs to implement text to 9-1-1 by July 1, 2020. The PSAP has not yet deployed text to 9-1-1. Since their deployment for NG9-1-1 is scheduled after the new deadline for text to 9-1-1 deployment, they will need to consider how to deploy before the deadline. The web-based service may be an option until the direct IP service integrated with their CHE can be deployed with NG9-1-1. The cost to implement this be covered by the Board.

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Computer-Aided Dispatch

A computer-aided dispatch (CAD) system usually receives 9-1-1 location information (ALI) through an interface with the CHE. As a result, the change to NG9-1-1 should not have an impact on a CAD system. However, an assessment is made to determine if that is the case and if any options are available from the CAD vendor that could improve operations after NG9-1-1 is deployed. Any required upgrades would be funded through the Board, but any options to improve operations would be at the PSAP’s expense. Additionally, as a reminder, CAD system replacement is no longer funded through the PSAP grant program so PSAPs need to plan for its replacement locally. The current CAD system has been identified as follows:

‘CAD vendor: Southern Software

‘® CAD software version: 17.1.29.229

CAD interfaces: Yes

This CAD system has been determined to not require any upgrade or modification with the deployment

of NG9-1-1.

Mapping Display System

Similar to a CAD system, a mapping display system usually receives 9-1-1 location information (ALI) through an interface with the CHE or is part of the CHE or CAD. Asa result, the change to NG9-1-1 should not have an impact on a mapping display system. However, an assessment is made to determine if that is the case and if any options are available from the mapping vendor that could improve operations after NG9-1-1 is deployed. The current mapping display system has been identified as follows:

Dispatch Mapping Vendor: GeoComm
Dispatch Mapping Software Version: GeoLynx 8.1 © Method of data transfer: Ethernet

This mapping display system has been determined to not require any upgrade or modification with the deployment of NG9-1-1.

Voice Logging and Recording

Typically, the audio recorded by a voice logging recorder is generated by the CHE. Though not a best practice, possible to record audio directly from the incoming 9-1-1 trunks so an assessment must be performed to ensure that audio from 9-1-1 calls will still be recorded after the deployment of NG9-1-1. The current logging system has been identified as follows:

‘© Logging Recorder Vendor: Equature ‘* Logging Recorder Model: Viewpoint ‘© Logging Recorder Software Version: ‘* Audio Origination Point: Both positions and trunks

Itis important to note that with an IP connection, audio is not present on the circuit until the CHE responds with an answer code. This is usually not until it is answered by a call taker, though it could be earlier if an audio message is played for the caller (which technically requires the CHE to answer the call to play the message). This voice logging recorder system has been determined to not require any upgrade or modification with the deployment of NG9-1-1.

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Data Analytics ‘Though the ECaTS data analytics application is provided to all PSAPs by the 9-1-1 Services Board, some PSAPs still use a second application, native to the CHE, for data analytics in the PSAP, While the Board will directly fund the upgrade to ECaTS to handle NG9-1-1, the local data analytics application may also need to be upgraded. The current data analytics application has been identified as follows:

All required upgrades to ECaTS will be handled through the statewide contract at no cost to the PSAP.

Outcall Notification Systems The PSAP currently uses does not have an outcall notification system. When one is in place, AT&T will provide quarterly subscriber data for use in this system at no cost. It is important to note that this data’s use is limited to the outcall notification system and cannot be used for other purposes.

Other Systems or Applications No other systems, that interface with the 9-1-1 call flow have been identified that will impact the PSAP’s readiness for NG9-1-1,

Rack Space ‘The AT&T solution requires four units (4U) of rack space in the PSAP equipment/computer room for networking equipment. The rack must also have available electrical connections and be properly grounded. The PSAP has confirmed that this space is currently available.

Coordination with Open Grants The PSAP currently has three open grants:

1, FY17—CHE Share Services with Tazewell - $350,000 2. FY18— Mapping - $20,950.00 3. FY19-NG9-1-1 GIS - $182,000.00

GIS Data Preparation

GIS Data Sources

Currently, Russell County 911 maintains all of the GIS data for the PSAP and will be the source for all GIS data required for NG9-1-1 geospatial routing; however, other departments within the locality may contribute data or manage various processes. It is the responsibility of Russell County 911 to aggregate ‘the GIS data required for the PSAP and NG9-1-1.

Locality GIS Data Readiness Geospatial data drives the routing of NG9-1-1 calls. Itis imperative that road centerline and address. point data layers are highly accurate and well maintained. In 2016, VITA conducted an analysis of these data against the existing automatic location identification (ALI) database and master street address guide (MSAG) to help determine readiness and provided a report to each PSAP of the results. This analysis has been repeated making adjustment to the logic to ensure it matches the methodology used by AT&T in their analysis. The goal is to have 98% of all addresses in the current ALI database geocode against the locality’s road centerline data layer. Once the 98% threshold recommended by NENA is met, the PSAP is ready to deploy NG9-1-1. Since matching to the address point is more accurate, VITA is recommending the additional goal of matching 98% of ALI database addresses when geocoded agai

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the address point data layer. if either of these goals in not achieved, then GIS data work must be completed to meet or exceed these goals. While financial support from the PSAP grant program may be available to fund this work, localities with GIS programs will be encouraged to make the necessary corrections in house if resources and time before deployment permits.

These are preliminary results based on expected data criteria of AT&T, and will be retested directly by AT&T after the execution of the participation agreement. This analysis provides the PSAP and their GIS support with an estimate of the extent of potential errors and helps identify the issues that need to be resolved. ISP staff including a GIS analyst and/or regional coordinator will begin working with the GIS data maintenance provider (internal or external) to identify and correct the GIS data or ALI data and achieve a higher match rate and thus more accurate geospatial routing.

Though there are other types of errors that may exist in the GIS data used by the PSAP (such as parity or cartography errors), these do not usually impact the routing of a 9-1-1 call. As a result, as part of this, effort, only corrections that impact routing the 9-1-1 call will be required. PSAPs, in coordination with their GIS support, are encouraged to look more broadly at their data and work to improve its overall quality as well

The 2018 MSAG/ALI/GIS analysis for the PSAP (including data from both Henry County and Martinsville City) determined the current match rate to be as follows:

The Russell County PSAP already meets both goals. If they desire a greater match rate, there are some differences in street names between the ALI and GIS data. Correcting the street names so they match would increase the match rate for RCL to 99.6%. The analysis also determined that no more than ten addresses were responsible for many of the address point discrepancies. Resolving no more than ten addresses will increase the result to 99.2%. During July 2018, VITA will send each PSAP and/or GIS. manager a report detailing this analysis, and identifying the specific ALI records that could not be matched to the RCL or address point data. To resolve these ALI address discrepancies, there are potentially four actions that will need to take place:

Add a record to the GIS — When the ALI database has correct addresses that have not been added to the GIS data, the addition of data needs to occur. This may entail adding a road segment to the RCL or a point to the address points
Change attribution in the GIS - When an ALI record has a correct address but the RCL or address point attribution is incorrect the discrepancy in the GIS data must be resolved. A common issue is a difference with the street name or street type between the ALI and the GiS data. Often, this issue can be corrected using a batch script process. VITA staff can assist.
Change attribution in the ALI database — When the RCL or address point has the correct address but the ALI record is incorrect, the discrepancy in the ALI database may need to be resolved, Again, this is often caused by differences in the street name or street type between the records. If necessary, AT&T can make batch changes as they load the ALI database into the ESinet.

4, Determine that the discrepancy is not an error ~ There are often ALI records associated with telephone numbers that can never actually dial 9-1-1. They could be pilot numbers for a multi-line telephone system, foreign exchanges or shell records for wireless calls. While many of those records were filtered out of the analysis, some may still be within the data

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These ALI records need to be identified and removed from the match rate calculation. VITA staff will assist with this process.

In addition to the requirement for AL! address matches, there are five GIS data reviews that AT&T conducts on the GIS data to ensure there are no errors that would cause issues or uncertainty when routing a 9-1-1 call. As an example, duplicate GIS data could cause a search for an address to result in ‘two or more matches. Since certainty of a location is important, checks are performed to ensure no duplicate data exist. The following is a list of the additional analyses performed and the number of records that were found to be in error that will need to be corrected:

Road centerline has duplicate address ranges - 287
Road centerline has right or left side overlapping address range - 1,811

‘Road centerline has street name attributes not meeting Virginia, USPS, & NENA standard - 9

Address point Is duplicate, has no street name, or no address number - 11

Address point street name and road centerline street name mismatch - 163

All of these errors will be also included in the analysis delivered to the PSAP and GIS Manager in July 2018. This includes geospatial data identifying each specific error that can be viewed in ArcMap. Utilizing this information will assist in error identification and correction.

Regardless of how they are resolved, Russell County 911 will need to resolve these issues through internal resources, at least three months prior to the targeted deployment date

PSAP Boundary This is a GIS polygon data layer that defines the area of responsibility for each PSAP. The PSAP boundary must be agreed to by all adjoining PSAPs, thus its development must be a regional effort. VITA ISP will support the regional development and maintenance of a statewide PSAP boundary. This PSAP boundary layer is essential to routing 9-1-1 calls based on caller location by either civic address or coordinate location. This layer must not have gaps or overlaps to ensure correct call routing. VITA will develop a best practice to guide each PSAP through this process, which can also be facilitated by the VITA ISP regional coordinator.

Authoritative GIS Data Source Boundary

This polygon layer defines the area of authoritative GIS data sources, with no unintentional gaps or overlaps. The boundary must be agreed to by all adjoining data provisioning providers. Edge-matching conformance is ensuring that one and only one entity is responsible for maintaining each piece of GIS data within a PSAP. Within a PSAP boundary, there may be multiple sources for authoritative GIS data as a combination of cities and counties. The GIS sources within the PSAP need a common and agreed-upon understanding for the maintenance of each feature and the provisioning boundary of responsibility. Making sure there is agreement of that point and ensuring each locality is only providing data where they are the authoritative GIS data source are the purpose of this assessment. External edge-matching conformance addresses boundaries between neighboring PSAPs to ensure that there are no overlaps or gaps in the maintenance of GIS data, Geometric features need to meet at the agreed upon boundary.

MSAG transition/confirmation

In order to accommodate originating service providers (OSP) that are not fully i3 capable, AT&T will

a master street address guide (MSAG) as part of the NG9-1-1 solution. While the existing MSAG can be used and maintained, generating a new MSAG from local GIS data is a better solution since existing GIS data is generally of superior quality than the MSAG. To use GIS data to generate the MSAG, an emergency service number (ESN) data layer must exist or be created. The PSAP has 15 ESNs for their

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area of responsibility. Russell County has an ESN boundary layer depicting this area so they will utilize a GIS generated MSAG with the migration to NG9-1-1,

Ultimately, ESN and community name need to be attribute fields in the address points and road centerlines layers to support call routing until the OSP can transition to i3. If these attributes are not part of a locality’s existing maintenance workflow or GIS database, they can be created by building a separate polygon layer and transferring these values to the centerline segments (commonly referred to a a spatial join). The spatial join method can be implemented as part of the workflow for preparing to transfer GIS data to AT&T to ensure these fields are accurately populated.

GIS Ingest Readiness Localities may choose to implement AT&T’s tools and workflows for ongoing maintenance of GIS data, or may choose to continue using internal workflows or third-party support services. As GIS data is updated, regardless of the tool set or service provider, the GIS datasets must be provided to the spatial interface (SI). The SI provisions the updated GIS data to drive location validation and call routing functions in the ESinet.

Localities choosing to adopt or transition to the AT&T toolset will have a defined workflow for providing updated GIS data. Localities wishing to use existing tools, acquire third-party tools, or rely on a service provider will need to ensure the workflows are in place to accept and resolve discrepancy calls (formalized requests to update GIS datasets), and periodically transfer updated GIS datasets to the AT&T spatial interface. This section will establish the path and milestones for completing this work.

Data maintenance Workflow/Procedures

The quality of GIS data diminishes over time unless it is properly maintained. It is important that localities document GIS data maintenance workflows and validations to ensure synchronization across GIS layers. This can include periodically ensuring conformance of edge matching of GIS data at shared boundaries. VITA has confirmed that the GIS organizations supporting the PSAP have appropriate internal data maintenance procedures/discrepancy management workflows.

Call Routing

The ultimate goal for all PSAPs is to use geospatial (i3) routing for all 9-1-1 calls. This solution uses all the NENA i3 standards for delivering voice and data directly into the PSAP’s CHE. 9-1-1 call routing is based ‘on the PSAP-provided GIS data. The ESinet router hands off the call to the PSAP networking equipment (router or firewall). The PSAP’s CHE must be able to receive the voice call via SIP. Location data delivered via SIP using PIDF-LO, and would perform all the i3 protocols such as LoST and HELD.

If the PSAP’s CHE is not NG9-1-1 capable or the geospatial data is not ready for deployment, a PSAP can still connect to the ESinet with an interim solution for call delivery. This will allow the PSAP to migrate ‘on schedule, and they can implement geospatial (i3) routing when the GIS data is suitable for this use and the CHE is i3 capable.

The two interim solutions are as follows:

Legacy PSAP Gateway - This solution allows the PSAP to be connected to the ESinet through a network gateway. In this call delivery configuration, the call is routed with the legacy MSAG and ALI data, however this is done over the IP network. Once the call reaches the gateway, the voice data is converted to analog and processed over an analog voice circuit to the PSAP’s CHE. This does not require any upgrade to the CHE and as mentioned uses a legacy ALI lookup. The ALI

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lookup would use a standard serial connection (in this case to the legacy PSAP gateway placed in the PSAP) to retrieve location information,

Transitional SIP - This solution uses an IP (SIP) connection to get the voice call directly into the PSAP’s CHE. The ESinet router passes the call to the PSAP networking equipment (router or firewall). The PSAP’s CHE must be capable of receiving the voice call via SIP. The CHE would still, use a legacy ALI lookup. The ALI lookup would use the standard serial connection (in this case to the ESinet routers) to retrieve location information. MSAG and ALI are still used to conduct the routing.

Again, the ultimate goal for all PSAPs is to geospatially route all 9-1-1 calls. If the geospatial data meets the accuracy goals, a PSAP should be able to deploy NG9-1-1 with geospatial routing. If for some reason, this cannot be accomplished, interim solutions are available to allow the PSAP to deploy on schedule, and they can convert to geospatial routing later.

Based on an assessment of the CHE and GIS data, geospatial routing can be implemented initially NG9-1-1 and no interim solution will be necessary. While some GIS data correction must take place, the PSAP is committed to correcting those issues well in advance of the required milestone and to maintain that data through the tran:

Call Transfers

During the transition to NG9-1-1, the AT&T ESinet will be interconnected with all selective routers from Verizon and CenturyLink to ensure that calls received by PSAPs that have deployed NG9-1-1 can be transferred to PSAPs on the legacy E9-1-1 network and vice versa. No ability to transfer calls will be lost during the transition when neighboring PSAPs may be on different networks.

Post deployment, all Virginia PSAPs should be on an ESinet and should be able to transfer calls among PSAPs with accompanying location data. Even if more than one ESinet is deployed from different solution providers, the goal is that they are interconnected and calls can be transferred between them.

Network

The NG9-1-1 solution offered by AT&T is a service; therefore, the network is provided as part of that service. However, there are several issues impacting the network that may be outside of this service that, must be considered. The configuration of the PSAP’s connection to the network will be based on the legacy E9-1-1 network information as follows:

‘© Legacy £9-1:1 service provider: Verizon ‘* ALi database provider:

Selective router pair(s): Blacksburg/Norton © Trunk counts (all): 13

o Wireline: 4

o Wireless: 4

| SIP:

o Administrative: 5

jerizon

The NG9-1-1 network will be designed to support the same number of concurrent 9-1-1 calls as can be supported on the legacy network (wireline and wireless trunks). The PSAP can designate what happens to calls that exceed this number. This setting is determined in the PSAP CHE, but the options will be discussed with AT&T during system configuration. The options include providing the caller with a fast,

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busy signal, routing the call to another PSAP, or overflowing the call to another line. As a best practice, VITA ISP recommends routing the call to a fast busy signal or rerouting calls to another PSAP.

Redundancy and Diversity In order to provide 99.999% availability of the NG9-1-1 service, each PSAP must have diverse and redundant IP connections to the ESinet. Having redundant connectivity means having two connections, but they could be co-located or follow the same path. Having diversity means that those redundant. connections follow different paths that never touch from origin to destination. To achieve the 99.999% availability, diverse connectivity is planned for all PSAPs. There is a chance the diversity is simply not available to all PSAPs. AT&T has conducted a diversity study for each PSAP. The results for the Russell County PSAP are as follows:

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The total cost for this diverse connectivity is $43,845.00, which will be provided by the Board as part of the PSAP’s funding submission. The timing of the implementation of the diverse connectivity may not be

completed until after initial NG9-1-1 deployment.

Disaster Recovery Though the NG9-1-1 solution is designed to provide 99.999% availability, disaster recovery plans still

need to be in place for instances when the network becomes unavailable or the PSAP is otherwise inoperable (evacuation, structural damage, etc.). Broadly, when the PSAP must be abandoned, there are ‘two approaches to disaster recovery, a) having a backup PSAP within the locality or b) partnering with a neighboring PSAP to take the calls. Additionally, if only the network is impacted and the PSAP is still operable, 9-1-1 calls can be forwarded to a 10-digit telephone number in the same PSAP. Location data is lost, but that call can still be answered and processed.

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Currently, the PSAP has a disaster recovery plan that states if the PSAP must be evacuated for any reason, calls will be rerouted to the Buchanan County PSAP. Should just the 9-1-1 network be unavailable calls are rerouted to administrative lines or receive a fast busy signal.

Based on the current disaster recovery plan, no additional steps must be taken in order for this plan to continue to be viable with NG9-1-1. The PSAP need only inform AT&T of their disaster recovery plan during the detailed planning after the participation agreement is signed. AT&T will then build those routes in the configuration files both for during the transition and post-migration to NG9-1-1.

While support will be available to maintain the current disaster recovery capability for the PSAP, it is important to note that there are aspects of disaster recovery that are beyond the scope of this, migration proposal. As an example, while the NG9-1-1 network can be configured to route calls to a neighboring PSAP in the event of a PSAP evacuation, getting the 9-1-1 call to another PSAP to be answered is only part of the dispatching process. The call for service then needs to be sent to first responders through a radio channel or mobile data. Assuming that capability already exists, nothing about the deployment of NG9-1-1 should impact that. In cases were disaster recovery does not exist currently, this migration proposal only deals with getting the 9-1-1 call routed to another PSAP (backup or neighboring) and does not address radio or CAD interoperability needed to effect the dispatch of first responders. VITA ISP can assist with that process, but outside of NG9-1-1 deployment. Additionally, VITA ISP can assist with the exercising of disaster recovery plans, which should be done at least once a year to make sure they are fully functional when needed.

Secondary PSAP There are no secondary PSAP(s) identified within the service area of the primary PSAP.

Network Security AT&T employs a defense-in-depth security strategy to protect sensitive information. Security mechanisms are deployed throughout the service in addition to the multi-layered security provided by the network itself, in order to provide seamless and effective security. AT&T’s world-class experience in both IP and Telephony Security provides the following key security elements.

Availability of the VoIP Service: Stop denial or deterioration of service functionality ‘© Integrity of the VoIP environment: Prevent system functions or data from being corrupted
Confidentiality and Data Privacy in VoIP: Keep information secure and private

The AT&T IP/MPLS Converged Network deploys the same attention to state-of-the-art security measures as have been provided on traditional PSTN networ!

«AT&T Security Policy and Requirements (ASPR) and AT&T OneProcess provide the security foundation.

AT&T Internet Protect helps protect against worm/virus attacks and offers DoS (denial of service) protection,

A 24x7 Security Network Operations Center (SNOC)…
AT&T MPLS Voice Aware Network provides security and Qos.

«AT&T Global Fraud Management System protects AT&T VoIP against fraud.

AT&T hub-and-spoke MPLS VoIP VPN for customer access helps to provide security and QoS for AT8T.

In the AT&T MPLS network, customer services are provisioned on specific interfaces of an MPLS VPN by using known IP addresses. This approach enables AT&T to authenticate users and traffic. Rather than

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supporting signaling or voice encryption, AT&T relies on the MPLS security and secured IP tunnels to. provide confidentiality for signaling and voice.

The data privacy and data integrity of an MPLS VPN is not dependent on encryption or address space- based access controls. AT&T protects the core network against compromise by:

Hardening the routers and turning off unnecessary services.

Implementing TACACS+ authentication, authorization and accounting for router

access/commands.

«Automated provisioning of router configuration driven from ordering systems, to minimize human error, complimented by daily discord reports and investigation.

24/7 monitoring and DoS mitigation tools.

The AT&T security culture assures that these architectural protections are enforced by audits, employee awareness training, penetration testing and enforcement of architectural principles and policy.

In addition, AT&T MPLS VPN service is a transport only service, with the data integrity and data privacy protection as described above. AT&T monitors the core network for traffic anomalies and shared resource consumption thresholds to protect the core network and assure that traffic storms do not impact the performance of other customers. AT&T network management and service management systems are hardened, require authentication and authorization control, and are instrumented with intrusion detection to assure that they are not compromised, and cannot serve as a vector to attack the

network or customers,

Schedule for Deployment

Aclear and accurate schedule is essential to ensure cost effective and coordinated deployment throughout the Commonwealth. For that reason, this section identifies all milestones that must be met in order to successfully deploy. To manage costs, a six-month deployment window has been established for each selective router pair regardless of whether the PSAPs choose the AT&T or another NG9-1-1 solution. The following chart identifies the deployment periods for each selective router pair:

Selective Routers 9-4-1 Service Population Time Period Provider Fairfax/Alexandria Verizon 2,494,184 | January 2019 - June 2019 High St Portsmouth/Jefferson Verizon 1,662,247 | July 2019 ~ December 2019 _| ‘Stuart/Chester Verizon 1,660,182 | January 2020 - June 2020 Charlottesville/Farmville CenturyLink 403,369 | July 2020 - December 2020 Fredericksburg/Winchester Verizon ‘343,031 | July 2020 - December 2020 [ Danville/Lynchburg Church St Verizon 320,247 | July 2020 - December 2020 ‘Staunton/Salem Verizon 453,065 | January 2021 - June 2021 ‘Shenandoah County ECC Shentel 43,175 | January 2021 - June 2021 Covington Ntelos 21,556 | January 2021 - June 2021 New Castle TDS Telecom 5,158 | January 2021 ~ June 2021 Floyd County Citizens 15,651 | January 2021 — June 2021 Monterey-Highland Telephone | Highland Telephone 2,216 | January 2021-June 2021 __| Blacksburg/Norton, Verizon 340,101 | July 2021 - December 2021

n Date: November 1, 2018

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Tracy Highlight

[Johnson City/Wytheville [Centurylink | 338,311 | July 2021 December 2021_ |

The Russell County PSAP’s deployment window will be July 2021 — December 2021. A specific date will be determined after all PSAPs have made the NG9-1-1 decision and AT&T develops the master schedule. Regardless of the specific date, any CHE upgrades, diverse connectivity enhancements and GIS data corrections must be completed at least three months before the deployment date. If they are not completed by this date, migration can still occur on schedule, but it will require the deployment of an interim solution instead of full i3.

Cost Estimates for NG9-1-1 Funding

‘The 9-1-1 Services Board has committed to funding the transitional costs for NG9-1-1 deployment so it is important that all such costs are identified and made part of the overall budget. It is also important that the funding be provided on a fair basis across all PSAPs in Virginia. While most costs will be fully funded, others like replacement of non-vendor supported CHE will continue to be funded at the same levels as has been provided through the PSAP grant program in prior years, Based on all of the information provided in this migration proposal, the following budget is for your deployment of NG9-1-1:

Category Amount. Notes NG9-1-1 non-recurring cost $4,000 | Flat rate from AT&T CHE upgrade $30,000 | i3 licenses and services CHE replacement $0 | Replaced December 2018 Text-to-911 $30,000 | Ready to deploy CAD upgrade $0 | Not required Mapping upgrade $0 | Not required Voice logging upgrade $0 | Not required ECaTS Data analytics expansion $1,000 | i3 logging and text to 9-1-1 Other system upgrades $0 | Not required Rack space $0 | Rack space is available Diverse connectivity costs $43,845.00 Disaster recovery upgrade $0 | Not required Secondary PSAPs $0 | None GIS data preparation $0 | Currently using grant funds Legacy 9-1-1 transition costs $2,648.10 | Verizon costs Project management assistance $0 | None requested Total $111,493.10

The monthly recurring cost for the AT&T solution is $5)66160 Which is set for the ten-year term of the Fairfax County contract. The current monthly recurring cost for the legacy E9-1-1 solution is

approximatel he estimated monthly increase to the PSAP after deployment is approximately

increase will be covered by the Board for a period of 24 months after deployment is complete. At the end of this period, the entire cost will be the responsibility of the PSAP. Copies of invoices from the current 9-1-1 service provider must be provided to substantiate the current monthly cost. This will be the basis for determining whether monthly funding is provided and in what amount.

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Tracy Highlight

‘The monthly recurring cost is impacted by the bandwidth into the PSAP. Bandwidth is primarily impacted by the number of concurrent calls each PSAP wants to be able to process. As the PSAP grows and adds bandwidth to handle more concurrent calls, the increased monthly cost will be the obligation of the PSAP even if during the 24 months following transition. Additionally, the recurring maintenance costs for PSAP equipment and GIS data will remain the responsibilty of the PSAP.

Projected Board Funding The Board will begin awarding funding for NG9-1-1 in late 2018. Until the Board approves the funding

request from the PSAP, all funding levels shown are just projected. Based on the funding guidelines approved by the Board (or will be approved by the Board), the following funding would be awarded to the PSAP:

‘Type of Funding Amount Non-recurring $111,493.10

Recurring (over 24 months)

Data Analytics (monthly) $415.12

The funding amount shown is based on estimates at this point. As binding quotes are received, the budget will be adjusted. The approval from the Board will be for the specific equipment or services and contingency funding will be available should the final cost be slightly higher so long as the original scope

of the effort does not change. Similarly, if the final cost is lower, the budget will be adjusted lower. That additional funding cannot be shifted to another part of the project.

Version Date: November 1, 2018 Page 14

 Board of Supervisors                       Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

   Meeting: 11/2/20       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• Unapproved minutes of October 5, 2020 • Unapproved minutes of October 27, 2020

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item A-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/2/20 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: ‘* Unapproved minutes of October 5, 2020 Unapproved minutes of October 27, 2020

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

October 05, 2020

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 5, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss prospective business interests (Project Brown and Project Jonah) in locating their facilities in Russell County Virginia.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

October 05, 2020

‘regular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 5, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the me

gto order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None EXECUTIVE (CLOSED) SESSION

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA WITH THE ADDITION OF AN EXECUTIVE (CLOSED) SESSION AT THE END OF

THE MEETING

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended to include an Executive (closed) session at the end of the Board meeting.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE SEPTEMBER 08, 2020 MINUTES

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the September 08, 2020 minutes and dispense with the reading thereof.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $986,140.63, including withholdings and reoccurring.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye and Oris Christian

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Tim Lovelace ~ AYE Lou Wallace — AYE Carl Rhea = AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian - AYE

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA WITH THE ADDITION OF AN EXECUTIVE (CLOSED) SESSION AT THE END OF ‘THE MEETING

The vote was: ‘Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE SEPTEMBER 08, 2020 MINUTES

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the September 08, 2020 minutes and dispense with the reading thereof.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES,

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Tim Lovelace, David Eaton, Carl Rhea, Rebecca Dye and Oris Christian

Nay: None

TIM LOVELACE RE-APPOINTED TO THE HIGHWAY AND SAFETY COMMITTEE

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to re-appoint Tim Lovelace to the Russell County Highway and Safety Committee for a two (2) year term, said term ending October 05, 2022.

The vote was: Aye: Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

JARRED GLASS RE-APPOINTED TO THE RUSSELL COUNTY IDA

Lou Wallace nominated Jarred Glass

Steve Breeding nominated Nate Kiser

Nate Kiser: Three (3) votes - Steve Breeding, David Eaton, and Carl Rhea Jarred Glass: Four (4) votes – Lou Wallace, Tim Lovelace, Oris Christian and Rebecca Dye

Jarred Glass was re-appointed to the Russell County Industrial Development Authority for a four (4) year term, said term ending October 05, 2024.

County Attorney Reports and Requests

Katie Patton, County Attorney advised the Board to approve the CPRWMA manpower and user agreement, VDH project bond resolution and a revised Project Grow revenue sharing agreement.

APPROVAL OF THE CPRWMA MANPOWER AND USER AGREEMENT

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to Cumberland Plateau Regional Waste Management Authority Manpower and User Agreement as presented.

The vote was: Aye: Tim Lovelace, Steve Breeding, Lou Wallace, David Eaton, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE RUSSELL COUNTY IDA REVENUE BOND RESOLUTION – VDH PROJECT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Russell County Industrial Development Authority Bond Resolution for the Virginia Department of Health Project.

The vote was: Aye: David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

Nay: None

‘TIM LOVELACE RE-APPOINTED TO THE HIGHWAY AND SAFETY COMMITTEE

The vote was: ‘Aye: Oris Christian, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

JARRED GLASS RE-APPOINTED TO THE RUSSELL COUNTY IDA

Lou Wallace nominated Jarred Glass

Steve Breeding nominated Nate Kiser

Nate Kiser: Three (3) votes - Steve Breeding, David Eaton, and Carl Rhea Jarred Glass: Four (4) votes - Lou Wallace, Tim Lovelace, Oris Christian and Rebecca Dye

Jarred Glass was re-appointed to the Russell County Industrial Development Authority for a four (4) year term, said term ending October 05, 2024,

County Attorney Reports and Requests

Katie Patton, County Attorney advised the Board to approve the CPRWMA manpower and user agreement, VDH project bond resolution and a revised Project Grow revenue sharing agreement.

APPROVAL OF THE CPRWMA MANPOWER AND USER AGREEMENT

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to Cumberland Plateau Regional Waste Management Authority Manpower and User Agreement as presented,

The vote was: ‘Aye: Tim Lovelace, Steve Breeding, Lou Wallace, David Eaton, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE RUSSELL COUNTY IDA REVENUE BOND RESOLUTION ~ VDH PROJECT

The vote was: Aye: David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A REVISED PROJECT GROW REVENUE SHARING AGREEMENT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a revised Project Grow Revenue Sharing Agreement with the addition of certain wording.

The vote was: Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

APPROVAL OF RUSSELL COUNTY “CARES” BUSINESS GRANTS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Russell County “Cares” Business Grants subject to the criteria in the application.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF POLYCAP, LLC COMMUNITY OPPORTUNITY FUND PERFORMANCE AGREEMENT

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a Commonwealth’s Development Opportunity Fund Performance Agreement through the Virginia Economic Development Partnership Authority for Polycap, LLC.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR VDOT CLOSING OF RTE. 601 FOR LANDSLIDE REPAIRS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution of Support for VDOT Closing of Rte. 601 for landslide repairs.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR VDOT ROANOKE HILL RD PROJECT

Motion made by Carl Rhea, second Steve Breeding and duly approved by the Board of Supervisors to approve a Resolution of Support for VDOT Project - Roanoke Hill Rd, Rte. 687 single land bridge construction.

The vote was: Aye: Carl Rhea, Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A REVISED PROJECT GROW REVENUE SHARING AGREEMENT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a revised Project Grow Revenue Sharing Agreement with the addition of certain wording,

The vote was: ‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests ‘APPROVAL OF RUSSELL COUNTY “CARES” BUSINESS GRANTS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Russell County “Cares” Business Grants subject to the criteria in the application.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF POLYCAP, LLC COMMUNITY OPPORTUNITY FUND PERFORMANCE AGREEMENT Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a Commonwealth’s Development Opportunity Fund Performance Agreement through the Virginia Economic Development Partnership Authority for Polycap, LLC.

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian

Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR VDOT CLOSING OF RTE. 601 FOR LANDSLIDE REPAIRS

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution of Support for VDOT Closing of Rte. 601 for landslide repairs.

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR VDOT ROANOKE HILL RD PROJECT

The vote was: Aye: Carl Rhea, Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

CRYSTAL WHITE RESIGNATION TABLED

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to table the resignation of Crystal White from the Russell County Planning Commission.

The vote was: Aye: Lou Wallace, David Eaton, Carl Rhea, Steve Breeding, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A $5000 DISCRETIONARY FUND FOR EACH SUPERVISOR

Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to approve a discretionary fund in the amount of $5000 per Supervisor.

The vote was: Aye: Tim Lovelace, Oris Christian, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3712(5) and (8) of the Code of Virginia to discuss prospective business interests and legal matters (Project Brown and Project Jonah) in locating their facilities in Russell County.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

CRYSTAL WHITE RESIGNATION TABLED

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to table the resignation of Crystal White from the Russell County Planning Commission.

The vote was: ‘Aye: Lou Wallace, David Eaton, Carl Rhea, Steve Breeding, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

‘APPROVAL OF A $5000 DISCRETIONARY FUND FOR EACH SUPERVISOR

Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to approve a discretionary fund in the amount of $5000 per Supervisor.

The vote was: Aye: Tim Lovelace, Oris Christian, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

EXECUTIVE (CLOSED) SESSION

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of ‘Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Board of Supervisors.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

APPROVAL TO AMEND THE AGENDA Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to amend the agenda with the additions of Project Brown and an Unnamed Project.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL OF A MORAL OBLIGATION AGREEMENT FOR PROJECT BROWN

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a moral obligation for Project Brown.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Oris Christian and Tim Lovelace Nay: none Abstain: Rebecca Dye and Lou Wallace

APPROVAL OF $1,000,000 APPROPRIATION TO AN UNNAMED INDUSTRY SUBJECT TO THE REVENUE SHARING AGREEMENT BETWEEN THE PARTICIPANTS

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to agree to appropriate $1,000,000 to a currently unannounced industrial project to be held for the purposes of giving the unnamed industry a loan together with the additional participant localities subject to the finalization for a revenue sharing agreement among the participant localities of the project.

The vote was: Aye: Steve Breeding, David Eaton, Carl Rhea, Oris Christian and Tim Lovelace Nay: none Abstain: Rebecca Dye and Lou Wallace

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian — AYE

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace and Oris Christian Nay: None

APPROVAL OF A MORAL OBLIGATION AGREEMENT FOR PROJECT BROWN

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a moral obligation for Project Brown.

The vote was:

‘Aye: Steve Breeding, David Eaton, Carl Rhea, Oris Christian and Tim Lovelace Nay: none

‘Abstain: Rebecca Dye and Lou Wallace

APPROVAL OF $1,000,000 APPROPRIATION TO AN UNNAMED INDUSTRY SUBJECT TO THE REVENUE ‘SHARING AGREEMENT BETWEEN THE PARTICIPANTS

The vote was:

‘Aye: Steve Breeding, David Eaton, Carl Rhea, Oris Christian and Tim Lovelace Nay: none

Abstain: Rebecca Dye and Lou Wallace

MOTION TO HIRE GENTRY LOCKE LAW FIRM TO REVIEW PROPOSED INDUSTRY TRANSACTIONS

Motion made by Lou Wallace, second Oris Christian to have the proposed industry transactions reviewed by Gentry Locke Law Firm.

The vote was: Aye: Lou Wallace, Oris Christian and Rebecca Dye Nay: Steve Breeding, David Eaton, Carl Rhea and Tim Lovelace MOTION FAILED

APPROVAL OF A RESOLUTION OF SUPPORT TO RENAME MILLER CREEK BRIDGE VETERANS MEMORIAL

BRIDGE

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to approve a Resolution of Support to rename Miller Creek Bridge the Veterans Memorial Bridge.

The vote was: Aye: David Eaton, Oris Christian, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, and Rebecca Dye Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

MOTION TO HIRE GENTRY LOCKE LAW FIRM TO REVIEW PROPOSED INDUSTRY TRANSACTIONS

Motion made by Lou Wallace, second Oris Christian to have the proposed industry transactions reviewed by Gentry Locke Law Firm.

The vote was:

‘Aye: Lou Wallace, Oris Christian and Rebecca Dye Nay: Steve Breeding, David Eaton, Carl Rhea and MOTION FAILED

Lovelace

APPROVAL OF A RESOLUTION OF SUPPORT TO RENAME MILLER CREEK BRIDGE VETERANS MEMORIAL BRIDGE

Motion made by David Eaton, second Oris Christian and duly approved by the Board of Supervisors to approve a Resolution of Support to rename Miller Creek Bridge the Veterans Memorial Bridge.

The vote was: Aye: David Eaton, Oris Christian, Carl Rhea, Steve Breeding, Tim Lovelace, Lou Wallace, and Rebecca Dye Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to adjourn.

The vote was:

‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson’

October 27, 2020

A special called meeting of the Russell County Board of Supervisors was held on Tuesday, October 27, 2020 beginning with Executive (Closed) Session at 4:00 pm followed by the regular meeting at 5:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace ( by phone from her home due to Covid-19 quarantine) Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent:

None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to enter into Executive (Closed) Session to discuss legal matters pursuant to Section 2.2-3711(A) (5) – Discussions concerning prospective business interest (Project Jonah) in locating its facilities in Russell County Virginia.

The vote was: Aye: Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye an Oris Christian Nay: None

Note: Eric Young, County Administrator for Tazewell County was present for Executive (Closed) Session

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

October 27, 2020

The Clerk called the me

gto order.

Roll Call by the Clerk: Present:

Tim Lovelace

Lou Wallace ( by phone from her home due to Covid-19 quarantine) Carl Rhea

David Eaton

Steve Breeding

Rebecca Dye

Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk Absent:

None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to enter into Executive (Closed) Session to discuss legal matters pursuant to Section 2.2-3711(A) (5) — Discussions concerning prospective business interest (Project Jonah) in locating its facilities in Russell County Virginia.

The vote was:

‘Aye: Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye an Oris Christian Nay: None

Note: Eric Young, County Administrator for Tazewell County was present for Executive (Closed) Session

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

APPROVAL OF THE REGIONAL PROJECT JONAH PARTICIPATION AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Regional Project Jonah Participation Agreement.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda.

The vote was: Aye: Tim Lovelace, Carl Rhea, Steve Breeding, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Tim Lovelace ~ AYE Lou Wallace — AYE Carl Rhea ~ AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian - AYE

APPROVAL OF THE REGIONAL PROJECT JONAH PARTICIPATION AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Regional Project Jonah Participation Agreement.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None Invocation by Chair Rebecca Dye, followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda

The vote was: ‘Aye: Tim Lovelace, Carl Rhea, Steve Breeding, Lou Wallace, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened Citizens Comment period, hearing none, Citizens Comment was closed.

APPROVAL TO ADJOURN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

Citizens Comment The Chair opened Citizens Comment period, hearing none, Citizens Comment was closed. APPROVAL TO ADJOURN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to adjourn,

The vote was:

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item A-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

   Meeting: 11/2/20      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s October 2020 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s October 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s October 2020 Monthly Expenditures.

ATTACHMENTS:

• October 2020 Monthly Expenditures

Board of Supervisors Action Item A-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/2/20 6:00 PM

Approval of Expenditures Request approval of the County’s October 2020 Monthly Expenditures: STAFF RECOMMENDATION(s):

County’s October 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s October 2020 Monthly Expenditures.

ATTACHMENTS:

October 2020 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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9/28/2020 9730/2020

10/12/2020 30/12/2020 30/12/2028, io/iz/2020

|A/P CASH REQUIREMENTS PRE-LIST COMPANY #-00t FUND#4i00 PAGE 5 venvor mevorce cuss __qR0ss ayer. NET AMOUNT G/L AccouNT 2.0.8 03223 OVRETELY AUTO P Iges-370575 7.46 Fa-4e 4200-091020-s608- – Go3ia2 O’REILLY AUTO P 19¢3-379197 6.98 65.98 az00-os1020sa08- = Go3i23 OrRazuiy AUTO P 1943-399878 Fenty $3s8 dioo-cauozo-sags- | Goaia3 O’REILLY AUTO P 1943-380999 398160 393.60 ¢ioo-oaioa0-sto8- >| 003323 OrREruiy auro P 1943380412 22.00- 22100- s200-0si020-saoe- = 03123 O’REILLY AUTO P 1943-38081 ae00- Géloo: dioecazoaesages 003323 O’REILLY AUTO P 1943-380719 3os6 303s sico-aszoz0-seos- = Go3123 O’REILLY AUTO P 1943 3e0a6s 14079 140198 foo-oazoz0-saoe) | 603123 O’REILLY AUTO P 1943-361207 Every fete dioo-osiozo-saoe- > 73333 23183 + 003042 OVERDRIVE INC 015720A20295682 10 76.03 76103 “4200-072020-s421- == S030) ovembarve ic 01s7anAzoa0373¢ 10 25158 39/98 si0a-a7a0i0-saa:- 00304] OVERDRIVE INC 015720A20399638 10 35.00 Geleo diog-ovaoe-seai- 249158 180188 + pRo-visiox 336006 pereet) LEl40 “sr00-092020-se08– Provision 336039 error] Lila ‘loo-eai020-s403- 3iae0 232/80 + 008420 PROBILLING & FU 26332: 25.07 Bisl07 “sr00-042¢00-seoe- – 235/07 Bisley « 003016 PURCHASE PoweR 10262020, 5234 S194 4100-o22060-sz01- =~ 004572 RB. MICHEL com 65402800 ene 695164 “4200-062020-2008- == eres eres + o04se1 RFC COMPANY _-213-S10080«696. j38’s2 528182 4x00-071040-5607- == pores) 338182 + 002832 RICOH AMERICAS 34157236 ieelsa Las l84 “«x00-032020-3005- == 602832 RICOH AuERICAS 34187520, pererrd Balog €i00-033020-3008- | > Gozeis Rico AMERICAS 34157652 1so.ae igslas fioo-oasos0-s00s- | So26i2 RICO AMERICAS 34170659 ee 130 feelae éioo-oszog0-a005- || S02ei2 Ricon AMERICAS Socoaseo30 a0 $2132 32/32 sige-a7so0-3002- Gozei2 RICOH AMERICAS 34156999. 26.15, 2611s fleo-oaz0s0-3005- | Sezei2 RICOH AMERICAS 341570407 Eeaerd feels) éieo-oazoie-seor- >> 02812 RICOH nuuERTeAs 34157102 e403 ‘b4.03 aioo-oase1a-seo2- | 02612 RICOH AMERICAS 34159299 56.87 Sels7 4o0-oaeou0-se02- >= 02812 RICOH AMERICAS 34150178 253160 253.60 éioo-oizoie-a00s- = Seaei2 RICOH AMERICAS 3a1sne39 iee"30 Yealso 100-o21020-3008- > 202812 RICOH AMERICAS 34158960 ee83 fale2 a4100-022010-3615- 2,624.56 aes2alse « 004808 RIVISTAS SUBSCR 21536 2 zion 7a Blois: azo0-ov30u0-sant- =~ Soeede RIVISTAS SUBSCR 13537 2 preety 262.17 dioe-o7aoie-saii- > 004698 ROMANO, CANDICE 05282020, 25.00 £5.00 4200-072020-2009- =~ 43.00 tslao + 00863 RUSSELL Coury 20S092520-1 pe 8,446.58 4200-095020-9130- =~ Sooees RUSSELL COUNTY Ov. 20 2 28ldael3s 2eiaeecis 4200-095010-9130- 35.380.93, 37179073 + ooess2 RUSSELL coMTY ocTOBER 2020 20,118.75, 30,118.78 "4100-082010-8025- 003554 S.£.2.7.2.C. 18 46339 50140 0.40 200-094020-7056- – Goasse Sip Toric. iw a6nes 53.60 $3160 sioocoseon0-70s6. > aialoo alaloe + coosse sxx’s cuun/cace 10122020 Ears ‘3el44 4100-021060-S401- – 00se4 Sax’S CLUB/GECR 10122020 319/96 aislse 4ieo-o7aoie-v002) S008s¢ saxrs cLuB/GacR 10172020 2638 ‘24198 ai00-072010-7002- | > 00594 SAM’S CLUB/GECR 10122020 2196 (2136 Goo-osso20-se0s) >

poo 20/29/2020

Fasea/a0ae a/e2/2020 iyaa/2020 a1/o2/2020 32/02/2020 a2yo2/2020 3102/2020 11/02/2020 31/02/2020

23/02/2020 21/02/2020

2/02/2020 3/02/2020 3702/2020

32/02/2020 34/02/2020 31/02/2020 an/o2/2020 31/02/2020 3702/2020 31/02/2020

asoa/2020 32/02/2020 ayoz/2020 41/02/2020 1/02/2020 i170372020 n1sozy2020

n1/oz/z020 21/02/2020

33/02/2020 33/02/2020 32/02/2020 3702/2020 32/02/2020

31/02/2020

ie/is/aee

r0/oa/2020 10/08/2020

20/21/2020 10/21/2020 10/26/2020,

9/02/2020 3702/2020 5/03/2020 3703/2020 5/26/2020 9/23/2020

21/02/2020

30/05/2020

20/06/2020

33/23/2020 9/22/2020 3/25/2020

30/09/2020 9/10/2020

10/06/2020 iorae/2020

10/14/2020

6/03/2020 10/01/2020 io/e1/2026, 20/07/2020

20/12/2020

bose SNS CLUB/GECR

200888

oo1e09 002700 008268

sooeee

coeeo soaeoa

sane ie me mn

00706 900706

003229

Sax’s ciuB/seCR SAM’S CLUB/GECR SAM’S CLUB/GECR SHIELDS ELECTRO SOUTHERN SOFTER SOUTHWEST VA VE STANDARD PRINTI

svce

THE HOME DEPOT Tue Home DEPOT

THE LEBANON MEW ‘THE LEBANON Ex

rar ‘TREASURER OP VI TREASURER OF V3 TREASURER OF VI

pusiee ‘TWO WAY RADIO T

VERIZON MIRELES

A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-001

‘or22020 doizze20 4357

3636 206838 aoze2020 oreore

TRACESUNNER

79905972 S19sa9971

135839, 335099, 222020

36369 2022 2sT OTR 21-2670-9HS osasacae

2021 1 guasree 2021 1 QUARTER

an19716 eooo02265

9064777427

2aloe 63/80, 50.00 3,110.00 1596.08 35.00 39,075.12 129140112 30188 239160 239160 233.60 3e.00 968100, 338.07 338107 500.60 20:00, 5.48-09 $767.20 Slaszii6 3s0100 684108, reer) 9.029.37

3 37192 50100, 3320700, 41586.08 85.00 30,326.00 339/402.22 33.02 Soles 237160 23960 120.70, 33138 969700, 338/07 338107 20.00 3000 30100 5,475.00 31432 16 33/139.26 30°00, 830%00, ee "00 4038 3i828.37

FoxD#si00

NET ANOUNT 6/t AccouNT

Sieg-ee3020-se05- ‘Hoo-es2ese-se02-

'4200-043020-5407- '4200-025010-S404- '4200-021060-5401-

'4300-64010-s507- ‘Hoo eaoio-seo8-

4200-035050-s401- Stoa-e72000-se05-

Si0q-e13020-3007— 200-013020-3007- ‘Sioo-o73010-sea3-

'4200-063020-5407- '4100-023060-5401- '4200-035030-3002-

'4200-031020-7003-

‘4290-031020-5202-

pace ¢

apo6o 10/28/2020

3976272026

33/02/2020

22/02/2020 34/02/2020 31/02/2020 3702/2020 3/02/2020 3/02/2020

asoz/2020 anyeay202e

21/02/2020 na/ozy2020

23/02/2020 32/02/2020

31/02/2020 i7e2/2020 an/o2/2020 3/02/2020

9/25/2020

9/16/2020 9/23/2020 5/23/2020

20/o1/2020

30/06/2020

30/14/2020

9/23/2020 9730/2020

9/24/2020 10/23/2020

ro/is/2020 10/28/2020

9/20/2020 5/34/2020 9/36/2020 9/36/2020

[A/P CASH REQUIREMENTS PRE-LIST COMPANY #001 FUND#ai00 Pace 7

vewpor worce class __cRoss ner NED_AMOUNT G/y_accousr 2.0.8

aoatis VIRGINIA ELECTR 3071800-r8 733.58 739.84 A100-DES0Z0-5407- =~ esa weiss +

000743 vELDA. nop 2020 a0 $8100 38100 4200-072010-s500- =~ 55.00, S500 +

003708 MAL saRT coment 05162020 wre 347114 “¢300-023020-seo1- ==

Serres HAL waRT Commu 09232020 403.90 tenga foo-ozz0a0-sazs- >

01708 MAL saRT comm 09232020 34.83 e183 Giog-cazoue-saas-

Soi70s MAL ART Conecum 10022020 27h ABV figocosso20-seos- 2

201708 wax sar Comemux 10062020 64.65 ‘ala elog-ova010-s40- >

01708 MAL ART Conecix 20242020 25.98 25194 4100-036010-se0s- o77 162 ere *

000758 WALLACE FURNITO 120676 736 3186 <100-042020-5407- -

000758 WALLACE FURRITU 126706 236s gales 4100-043020-5407. > juin aces +

002834 MALLACE MARY P 09242020 3ol00 3000 4z00-072030-2008- =~ 3ole0 30.00 =

006278 MELLS FARGO VEN 104258093 amo 323148 “exo0-o:2t00-3005- =~ Freer) Palas +

003033 MHOLESALE SUPPL 0793595 40.68 {ole4 4200-094020-7056- =~

603033 MHOLESALE SUPeL 0799977 dele felei Gieo-oscoio-70sa- = 5135 B7la3 +

coozie xeREss LUBE 09102020 sales Jules “4100-o21020-s408- –

So02is XPRESS LUBE 9142020 63.89 @31es sioo-oazoz0-seoe-—

Soozis xemess Luss 99162020 63.88 Gales Goo-oaiea0-seoes >

00219 XPRESS LUBE 09262020, 7103 53103 100-oai020-sece- 233186 273s *

TOTAL FOR DUE DATE 11/02/2020 359,129.56 358,123.56 TOTAL SUE FOR FORD- 4100, 339,129.86 389/129.56

‘Ap060 10/28/2020

3i7o3/2025

32/02/2020 33/02/2020 31/02/2020 3702/2020

31/02/2020

32/02/2020 3702/2020

32/02/2020 31ye2/2020 31/02/2020 iyaa/2020 31/02/2020 11/02/2020 3170272020 1702/2020 11/02/2020

32/02/2020

23/02/2020 niyez/2020

23/02/2020

31/02/2020

Srerae25

9/25/2020 20/07/2020 30/20/2020 30/27/2020

33/05/2020

20/22/2020 30/22/2020

9/28/2020 3703/2020 5/03/2020 5708/2020 3/08/2020 5/32/2020 5737/2020 3/37/2020 3/02/2020

30/23/2020

9/28/2020 10/21/2020

10/14/2020

10/06/2020

A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-001 FUNDEE208 pace og vewwon ravorce cuass __cRoss aur. er avouNT g/t accourr Bos De01e3 DELL WARKETING ioasa700271 2,970.23 2,914.23 4208-017300-7002- == 900198 DOMINION OFFICE 224440 376.98 376.34 <20e-osz020-se22- == Booise DOMINION OFFICE 22s02L Benge 3enl32 4a0a-oaz020-se08- >> 200196 DomIRION OFFICE 325600 55.00 a88.40 daoa-oasoso-se0s- || 200198 DOMINION OFFICE 125877 33140 {oieo s208-ceaoz0-seos- > 2,213 /86 a2ialee + 008761 BFURKITIRENAX, 4000012860 3607/98 3109198 ea0a-o32020-s408- =~ sieor3e 3107198 + 03866 mmovarive TECH 2522 262/50 262.50 4208-012300-7002- - Soasee INNOVATIVE TECH 2532 riers 467.80 sa0ecoizac-7002- > 350108 350100 + 000367 LEBANON BLOCK & 292355 338/00, 358.00 <208-042020-s409-— 000367 LEBANON BLOCK & 385049 223.75 323198 $208-o43020-8e13- 000367 LEBANON BLOCK & 289104 3678 pelts aa0e-o4ana0-sel3- | So0a67 LEBANON BLOCK & 289667 263139 265193 S20e-oez020se1a- > 900367 LEBANON BLOCK © 389743 19.60, iSole0 ‘tzoe-oss020-s3- 200367 LEBANON BLOCK « 350425 32017 32 a So0ae7 LEBANON BLOCK & 299523 Pertery 321.95 W2oe-oezo20-saa- 2 > 900367 LEBANON BLOCK © 392537 269.95- 265159- 420e-o43020-s013- > 000367 LEBANON BLOCK & 393355. 4398/00 Ssalog ¢20a-o4z020-s413- | 2,258.08 1,258.06 + c04se1 RFC COMPANY 213-S100904522. 1022/70 {loaa1%0 “4a0a-oazoz0-saz3- == 3022170 11033 '20 + 001299 SrGx sHoP OF 0 3636 140-00, 340100 “4208-043020-5623- == 001299 SIGe SHOP OF $0 3602 2.480200, 3,450.00 éaga-oeaoz0-s4i3- >> 3580.00 21330100 + 004602 THE HOME DEPOT s7BE«2605 pret Ues.18 “«20-o32020-s408- = Res. leslie + 001708 MAL MART Comms 10062020 32098 ‘ala 4208-042¢00-5409- = reer] 23’s TOTAL FOR DUE DATE 11/02/2020 32,624.99 12,628.58 ‘TOTAL DUE POR FuND- «208 32162459 221624199

‘apo60 10/23/2020 |A/P CASH REQUIREMENTS PRE-LIST COMPANY #-002 FUNDNGE29 PAGE 9

DUE DATE _iwv.DATE VENDOR mivorce cuass __ca0ss awn. NET ANOUNT G/L _ACcousT Bow in7ez/2026 10/06/2020 002025 TREASURER OF VE 24602 40.00 40.00 4833-08sse0-se07- Layea/20a0 10/06/2020 002025 TREASURER OF VI 325294 fole0 40.00 ess-casss0-seo7- > 11/02/2020 10/02/2020 900082 VERIZON 30072020 149152 249°52 "4839-083990-5203- = preercy 343.52 +

TOTAL FoR DUE DATE 11/02/2020 338/59 229.52

TOTAL DUE FoR FUND- 4839 225152 230182

‘NOw-DIRECT DEPOSIT 372,984.07 371,988 07

DIRECT Dsrosz7 Toa too

Eibayable Setal oo 00

Pinal DOE 371.9640? 371, 988107

Board of Supervisors Action Item

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 11/2/20        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments Committee Appointments for Board Consideration.

Coal Hauling Road Commission

Tim Lovelace Four-Year Term November 7, 2020

Staff Recommendation:

Board Discretion.

Board of Supervisors Action Item 187 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 11/2/20 6:00 PM

Board Appointments

Committee Appointments for Board Consideration.

Tim Lovelace Four-Year Term November 7, 2020

Staff Recommendation:

Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

[Coal Hauling Road Commision

[Tim Lovelace Four Years November 7, 2020 Drill Community Center

[Charlene Blankenship Two Year December 31, 2020 Rachel Helton. Two Year December 31, 2020 Doug Lester Two Year December 31, 2020 Harold Dean Thomas Two Year December 31, 2020 Betty Sue Hess Two Year December 31, 2020 Planning Commission

Roger Sword. Four Years December 31, 2020

Board of Supervisors Action Item B-1 – B-10 137 Highland Drive Presenter: Administrator

Lebanon, VA 24266

               Meeting: 11/2/20         6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for November 2020:

REPORTS

Russell County CARES Fund Financial Summary…………………………………B-1
Russell County Transfer Station Staffing Report………………………………….B-2
RC Asst. Commonwealth Attorney Advertisement…………………………………B-3
Virginia Services Training Officers Prosecution (VSTOP) Grant……………….B-4
CARES Act Funding to Fast Track Broadband Projects…………………………B-5

REQUESTS

Russell County “CARES” Business Grants………………………………………….B-6
RC Erosion and Sediment Ordinance Public Hearing Date………………………B-7
RC BOS Annual Turkey Donation Program…………………………………………B-8
Authorization of Part-Time Employees’ Thanksgiving and Christmas Pay……B-9
RC GIS System Fee………………………………………………………………………B-10

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item B-1 - B-10

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 11/2/20 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for November 2020:

REPORTS

Russell County CARES Fund Financial Summary.
Russell County Transfer Station Staffing Report.
RC Asst. Commonwealth Attorney Advertisement.
Virginia Services Training Officers Prosecution (VSTOP) Grant.
CARES Act Funding to Fast Track Broadband Projects.

REQUESTS

Russell County “CARES” Business Grants.
RC Erosion and Sediment Ordinance Public Hearing Date.
RC BOS Annual Turkey Donation Program.
Authorization of Part-Time Employees’ Thanksgiving and Christmas Pay…
RC GIS System Fee.

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

RUSSELL COUNTY
“CARES” FUND ACCOUNT

MARCH 1, 2020 - DECMEMBER 31, 2020
Compiled: November 2, 2020

RUSSELL COUNTY “CARES” RELIEF FUND TOTAL: $4,639,052

Town’s CARES Fund (Transferred to Towns)
Town of Lebanon $533,027 Town of Honaker $241,694 Town of Cleveland $34,329 Town of Saint Paul $30,154 Town’s CARES Fund Totals $839,204

County Operational Expenses
Medical and Protective Supplies (masks, hand sanitizer stations & refills, and gloves, etc.) $214,652 Payroll for Public Personnel (Public personnel dedicatedto Covid-19 responses - EMS, Sheriffs Office, 911 Staff, County Staff, Disposal Staff, Janitorial Staff, etc.) $1,355,665 Voter Registrar’s Office (processing absentee ballots) $0 Health & Human Services $0 COVID-related Expenditures $7,500 Operational Expenses Totals $1,577,817

Public Facility Safety Modifications
Cleaning Supplies & Services (Hiring part-time staff; sanitizing meeting rooms, courts, and government facilities) $145,658 New Medical/Emergency Response Equipment $107,250 Decontamination Equipment $165,000 Safety Modifications to Public Buildings (Touchless Entry Systems, Plexiglass Screening, Air Filters, etc.) $33,655 Public Facility Safety Modifications Totals $451,563

Business Support & Recovery
Small Business Grant Program $260,000 PPE Kits for Businesses $0 Creation of Safe Public Spaces $167,000 Business Support & Recovery Totals $427,000

RUSSELL COUNTY “CARES” FUND ACCOUNT MARCH 1, 2020 - DECMEMBER 31, 2020 Compiled: November 2, 2020

IRUSSELL COUNTY “CARES” RELIEF FUND TOTAL: $4,639,052 {Town’s CARES Fund (Transferred to Towns)

HTown of Lebanon $533,027 Town of Honaker $241,694 Town of Cleveland $34,329 Lown of Saint Paul $30,154 Town’s CARES Fund Totals $839,204 [County Operational Expenses

Medical and Protective Supplies (masks, hand sanitizer stations & refills, and gloves, etc.) $214,652 Payroll for Public Personnel (Public personnel dedicatedto Covid-19 responses - EMS, Sheriffs Office, 911 Staff, County Staff,

Disposal Staff, Janitorial Staff, etc.) $1,355,665, Voter Registrar’s Office (processing absentee ballots) $0 Health & Human Services $0 ICOVID-related Expenditures $7,500 [Operational Expenses Totals $1,577,817 Public Facility Safety Modifications

[Cleaning Supplies & Services (Hiring part-time staff; sanitizing meeting rooms, courts, and government facilities) $145,658 New Medical/Emergency Response Equipment $107,250 Decontamination Equipment $165,000 safety Modifications to Public Buildings (Touchless Entry Systems, Plexiglass Screening, Air Filters, etc.) $33,655 Public Facility Safety Modifications Totals $451,563, Business Support & Recovery

[Small Business Grant Program $260,000 PPE Kits for Businesses $0 [Creation of Safe Public Spaces $167,000

Business Support & Recovery Totals

$427,000

Community Assistance Programs
Nonprofit Support & Community Partnerships (Food Pantries) $160,000 Housing/ Homelessness $0 Volunteer Fire and Rescue Squads (5 Rescue Squads & 8 Fire Squads) $415,000 Community Assistance Programs Totals $575,000

School System Response & Adaptation $125,000

Technology & Telework
Telework Equipment (remote meeting equipment, laptops, etc.) $52,896 Upgrade Financial Software (online bill paying) $22,000 WIFI Upgrade $0 Techology & Telwork Totals $74,896

Other Covid-19 Related Expenses
Local match on COVID expenditures $0 Regional Jail Expenses $0 Legal Expenses $0 Secure a Line of Credit $0 Other Covid-19 Related Expenses Totals $0

Broadband Projects
Extend Hot Spots $16,875 Broadband Projects Totals $16,875

CARES Funds as Grant Match
Plan to use CARES Funds to Leverage other Grant Programs $0 CARES Funds as Grant Match Totals $0

CARES Fund Account

Total CARES Expenditures To-Date (11/2/2020) $4,087,355

CARES Fund Balance: (11/2/2020) $551,697

Nonprofit Support & Community Partnerships (Food Pantries) Housing/ Homelessness Volunteer Fire and Rescue Squads (5 Rescue Squads & 8 Fire Squads)

Community Assistance Programs Totals

Telework Equipment (remote meeting equipment, laptops, etc.) Upgrade Financial Software (online bill paying)

WIFI Upgrade

Techology & Telwork Totals

Local match on COVID expenditures Regional Jail Expenses

Legal Expenses

Secure a Line of Credit

Other Covid-19 Related Expenses Totals

[Extend Hot Spots Broadband Projects Totals

Plan to use CARES Funds to Leverage other Grant Programs CARES Funds as Grant Match Totals

Total CARES Expenditures To-Date (11/2/2020)

$160,000 $0 $415,000

$575,000

$52,896 $22,000 $0

$74,896

$0 $0 $0 $0

$16,875

$0 $0

$4,087,355

ICARES Fund Balance: (11/2/2020)

$551,697

CUMBERLAND PLATEAU RWMA:

CUMBERLAND PLATEAU.

Mr. Toby F. Edwards, Executive Director BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess.

DICKENSON COUNTY:

Mr. Damon Rasnick Mr. Ronald Peters

RUSSELL COUNTY:

Mr. Carl Rhea Mr. Tim Lovelace

October 6, 2020

Mr. Stephan Martin

Environmental Inspector

Virginia Department of Environmental Quality Southwest Regional Office

P.O. Box 1688

Abingdon, VA 24212-1688

RE: Update to Russell County Transfer Station (PBR #001) DISCLOSURE STATEMENT AND STAFFING

Dear Mr. Martin:

Copy

Tam waiting in regards to an update of the operation manual for the Russell County Transfer Station. During the.review of the Russell County Transfer Station Operation Manual, I recognized a need to update our operations manuals in regards to staffing.

Attached’ you will find our updated disclosure statement I trust this letter and attachments will satisfy those requirements needed for inclusion of the updated disclosure

statement and operations manual.

Ifyou have any questions or need additional information please feel fee to contact me at (276) 883-5403,

Cé: Ms, Melissa Counts, Russell County Transfer Station Ce: Mr. Brian Ferguson, Russell County Solid Waste Ce: Mr. Lonzo Lester, Administrator, Russell County

137 Highland Drive / P. O. Box 386. Lebanon, VA 24266 Phone 276-833-5403 Email [email protected]

www.cprwma.com

SOLID WASTE MANAGEMENT FACILITY PERMIT APPLICANT’S

DISCLOSURE STATEMENT

COVER SHEET FORM DISC-01

Applicant Management

Cumberland Plateau Regional Waste

Authority

Facility Name: Russell County Transfer Station

City: Lebanon State: Telephone: (276) 883-5403

Address: 137 Highland Drive Suite C, P.O. Box 386

vA Zip: 24266

Applicant’s Interest: (Check all applicable boxes)

of Owner

Operator

[J Other (explain):

Enter below the names of all key personnel as defined in 9 VAC 20-81-10. A separate DE‘ Form DISC-02 must be completed for each individual, corporation, or entity listed.

2 )

Key Personnel

Page

Key Personnel

Page

Mr. Brian Ferguson
Ms. Melissa Gail Couch 4, Mr. Chad Lynn Shortt

ena

il. 12,

Mr. Toby F. Edwards, Director 5

9 13 17

14, 15. 16. 17. 18. 19, 20. 21. 22. 23, 24.

DEQ Form DISC-01

REVISED November 22, 2016

Page 1 of 30

COVER SHEET List all agencies outside the Commonwealth which have regulatory responsibility over the applicant or have issued any environmental permit or license to the applicant within the past ten years, in connection with the applicant’s collection, treatment, storage or disposal of solid or hazardous waste. Agency Name and Permit or License Type Expiration Date State VA VA Department of Environmental Quality PBR #001, | | | DEQ Form DISC-01 Page 2 of 30

REVISED November 22, 2016

COVER SHEET

List full name and business address of any member of the local governing body or planning commission in which the solid waste management facility is located or proposed to be located, who holds an equity interest in the facility

Full Name Business Address Cumberland Plateau Regional Waste P.O, Box 386, Lebanon, VA 24266 Management Authority

Remarks or continuation from previous pages:

DEQ Form DISC-01 Page 3 of 30

REVISED November 22, 2016

COVER SHEET

Continuation from previous pages:

Tertify under penalty of law that the information contained in this disclosure statement and all attachments are, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for.

\ Mr. Toby F. Edwards Director 10-6-2020 Signature ‘Typed or printed full name Title Date STATE OF COUNTY OF

On this 6th_day of October, 2020, before me personally came Toby F. Edwards, who being by me duly sworn, did depose and say that she/he is the person who executed the above disclosure statement and that she/he signed her/his name.

My commission expires

DEQ Form DISC-01 Page 4 of 30

REVISED November 22, 2016

MN,

$ Commonwealth of Virginia : oj Virginia Department of Criminal Justice Services *% | & Grant Application Z ‘Attachment IA | Grant Program & | Virginia Services Training Officers Prosecution (VSTOP) Congressional | VA-09 Program Sponsor - District(s) _ ‘Applicant: Russell County Sheriff’s Office Faith Based yes | _ Organization? | J No ‘Applicant Federal| 64-6001589 Ces apetionn Best Practice? | No Jurisdiction(s) | Russell County: including Castlewood - 24224, Cleveland - 24226, Dante ~ 24237, Honaker ~ 24260, Served and Zip +4 | Lebanon ~ 24266, Rosedale ~ 24280, Swords Creek ~ 24649 Codes: : _ Program Sponsor Congressional | 9” District(s) Program Title: | Decreasing Violence Against Women in Russell County Certified Crime | C] Yes Provention BaNo Community? Grant Period: January 4, 2021 December 31, 2021 DUNS NUMBER: | 040157851 Type of B Continuation Bi Continuation of Grant Number __ [2 Rural Application: 20-PA705VA19 Urban O) Suburban Project Director Project Administrator Finance Officer Name: | Steve Dye Lonzo Lester Alicia MeGiothlin Title: Sheriff County Administrator Treasurer ‘Address | P.O. Box 338 P.O. Box 1208 P.O. Box 121 Inoluding Lebanon, VA 24266 Lebanon, VA 24266 Lebanon, VA 24266 ip: Phone: _ | 276-889-8033 276-889-8000 276-889-8028 Fax: 276-889-8203 276-889-8011 276-889-8070 E-Mai sherif waus __| [email protected] alicia [email protected]

ation funding for a full-time investigator dedicated to Domestic Violence and Sexual Assault cases. RCSO worked with 248 domestic violence victims, 71 sexual assault victims and § stalking victims during the period of January 1, 2017 through December 31, 2017 {CSO anticipates serving 325 domestic vi ictims, 30 sexual assault victims, 30 sexual assault S) and 15 stalking victims and will attend four events or meetings between January 1, 2021 and December 31, 2021.

Project Budget Local Match Total Requested

Personnel 724,882.00 32,146.00 ____| 87,028.00 Consultants

Travel Equipment Supplies/Other Indirect Costs Total Requested

24,882.00 32,146.00_ 57,028.00

Virginia Department of Criminal Justice Services 1100 Bank Street Richmond, VA 23219

woww.dojs.virginia.gov oneot4

Secretary of Commerce and Trade

To: County and City Elected Officials Delivered Via: Chief Executive Officer, Manager, or Administrator From: Evan Feinman

Chief Broadband Advisor Subject: Opportunity for Localities to Apply for CARES Act Funding to Fast Track

Broadband

Overview:

The Administration has additional federal Coronavirus Relief Fund (CRF) available pursuant to the federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act). The Governor seeks to apply CRF funds to projects that will address the need to increase broadband connectivity for distance learning and telework as a result of the public health emergency.

The Governor’s Chief Broadband Advisor will accept proposals from localities with projects that can be deployed to address broadband connectivity issues during the public health emergency. These proposals will need to be developed and submitted quickly, and projects will be approved on a rolling basis until funds are fully obligated. Further, all applicants must certify that all expenses related to these projects will be expended and in-service by December 25th of 2020. Proposals will be evaluated for readiness to deploy in the time period stated and for their connection to increasing broadband connectivity for distance learning and telework to address the needs during the public health emergency. If these funds become available and the proposal is accepted, your locality will be notified if all or a portion of the proposed project will be awarded funds. Awarded funds will be added to the localities CRF allocation by the Department of Accounts.

This program is unrelated to other broadband support programs offered by the Commonwealth. Localities are encouraged to creatively partner with other public and private partners to respond to this need during the public health emergency digital – whether residents lack access to broadband connectivity as a result of inadequate infrastructure, or as a result of residents’ inability to pay for broadband service – and submit projects that can be completed in the provided timeline.

Examples of project proposals that will be considered include, but are not limited to the below list. Neither the list below nor approval of a CRF allocation by the Governor’s Chief Broadband Advisor represents any assurance, legal or otherwise, that the approved project complies with all federal guidelines related to the use of these funds. Localities are strongly encouraged to consult their legal counsel prior to applying for and expending federal CRF funds. Localities

COMMONWEALTH of VIRGINIA

Office of the Governor of Commerce and Trade To: County and City Elected Officials Delivered Via: Chief Executive Officer, Manager, or Administrator From: Evan Feinman Chief Broadband Advisor Subject: Opportunity for Localities to Apply for CARES Act Funding to Fast Track Broadband Overview:

The Governor’s Chief Broadband Advisor will accept proposals from localities with projects that can be deployed to address broadband connectivity issues during the public health emergency. These proposals will need to be developed and submitted quickly, and projects will be approved ona rolling basis until funds are fully obligated. Further, all applicants must certify that all expenses related to these projects will be expended and in-service by December 25" of 2020. Proposals will be evaluated for readiness to deploy in the time period stated and for their connection to increasing broadband connectivity for distance learning and telework to address the needs during the public health emergency. If these funds become available and the proposal is accepted, your locality will be notified if all or a portion of the proposed project will be awarded funds. Awarded funds will be added to the localities CRF allocation by the Department of Accounts.

This program is unrelated to other broadband support programs offered by the Commonwealth. Localities are encouraged to creatively partner with other public and private partners to respond to this need during the public health emergency digital - whether residents lack access to broadband connectivity as a result of inadequate infrastructure, or as a result of residents’ inability to pay for broadband service - and submit projects that can be completed in the provided timeline

must justify projects with the need to expand connectivity for distance learning and telework needs necessary during the public health emergency.

Broadband infrastructure capable of delivering a minimum of 25Mbs/3Mbs to Virginians with broadband connectivity challenges.
Broadband service connection costs for passings or property with high cost for individual

connections, no greater than $10,000 per connection. Examples of such connections are for passings with long driveways, on a private road, or that have costs associated with a rail or highway crossing.

Cellular transmission equipment for project areas that include residential units without or

with limited cell service.

Projects not on this list that also expand connectivity for distance learning and telework needs necessary during the public health emergency will also be considered.

The Chief Broadband Advisor’s office will contact awardees on a rolling basis after projects are submitted, in recognition of the short timeframe on which these projects will need to be constructed.

Guidance:

It is extremely important to know that all of the same conditions that existed for the first and second round of CRF allocations to localities continue for this round of allocations. To that end, please refer to Secretary Layne’s July 28th, 2020, memorandum and to the federal guidance and frequently asked questions:

https://home.treasury.gov/policy-issues/cares/state-and-local-governments

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked- Questions.pdf

This information is routinely updated, so guidance may have changed since you last consulted it. Compliance with the federal guidance is the responsibility of the locality submitting the proposal and failure to do so could result in disallowed expenses requiring you to repay the associated funds to the federal government. As stated previously, if the locality fails to repay any funds spent for nonqualifying expenses as required by the federal government, the state Comptroller will recover such amounts from future state payments to your locality via the State Aid Intercept Program.

In addition to the revised federal guidance, on July 2, 2020, the U.S. Treasury’s Office of the Inspector General issued information related to reporting and audit requirements. Information regarding the audit and reporting requirements can be found at the same link provided above. Further, the State Comptroller’s office has sub-recipient monitoring responsibilities that will necessitate evaluation and additional correspondence with localities regarding the use of funds.

https://home.treasury.gov/policy-issues/cares/state-and-local-governments https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-Questions.pdf https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-Questions.pdf must justify projects with the need to expand connectivity for distance learning and telework

needs necessary during the public health emergency,

Broadband infrastructure capable of delivering a minimum of 25Mbs/3Mbs to Virginians with broadband connectivity challenges.
Broadband service connection costs for passings or property with high cost for individual connections, no greater than $10,000 per connection. Examples of such connections are for passings with long driveways, on a private road, or that have costs associated with a rail or highway crossing.
Cellular transmission equipment for project areas that include residential units without or with limited cell service.

Projects not on this list that also expand connectivity for distance learning and telework needs necessary during the public health emergency will also be considered.

Guidance:

Itis extremely important to know that all of the same conditions that existed for the first and second round of CRF allocations to localities continue for this round of allocations. To that end, please refer to Secretary Layne’s July 28", 2020, memorandum and to the federal guidance and frequently asked questions:

https://home.treasury.gov/policy-issues/cares/state-and-local-governments

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-

juestions.pdf

As a reminder, the overarching federal guidance states that these funds must be used for qualifying expenses of state and local governments. Specifically, the CARES Act provides that payments from the CRF only may be used to cover costs that:

are necessary expenditures incurred due to the public health emergency with respect to the

Coronavirus Disease 2019 (COVID–19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date

of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020, and ends on December 30,

The federal guidance continues to state that the CRF funds can be used only for the direct costs associated with the response to the COVID-19 pandemic and cannot be used to address revenue shortfalls. CRF funds should be considered “one time” monies and should not be used for ongoing services and/or base operations. Because the funds must be expended by December 30, localities are advised not to create services with expenses beyond that period. Any expenses beyond December 30, 2020, must be paid entirely by the locality from local funds or their partners.

Requirements: Application and Certification

Each applicant, in order to be considered for funding, must:

complete an application, located on page 7.
complete a certification form (Appendix C) from the locality signed by the chief executive officer, the chief financial officer (Treasurer), and the chief elected officer.

Before signing the certification, applicants are recommended to read and understand the federal guidance and the frequently asked questions contained in Appendices A and B, respectively. The most recent information on this guidance and the frequently asked questions can be obtained at:

https://home.treasury.gov/policy-issues/cares/state-and-local-governments

and

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked- Questions.pdf

Please note that the certification statement includes an acknowledgment that applicants may not receive reimbursement or applicants may be required to return funds to the federal government if it is determined that those funds were spent for purposes that do not qualify. It is important for applicants to understand that the burden of ensuring that all CRF funds are spent for qualifying purposes falls to the local government.

Awardees are responsible for maintaining all necessary documentation to ensure compliance with the federal requirements. The State Comptroller is responsible for all sub-recipient monitoring and may require additional information in the future from each locality to address that responsibility.

https://home.treasury.gov/policy-issues/cares/state-and-local-governments https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-Questions.pdf https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked-Questions.pdf Asa reminder, the overarching federal guidance states that these funds must be used for qualifying expenses of state and local governments. Specifically, the CARES Act provides that payments from the CRF only may be used to cover costs that:

arenecessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19);
were not accounted for in the budget most recently approved as of March 27, 2020 (thedate of enactment of the CARES Act) for the State or government; and
were incurred during the period that begins on March 1, 2020, and ends on December 30,

Requirements: Application and Certification Each applicant, in order to be considered for funding, must:

complete an application, located on page 7.
complete a certification form (Appendix C) from the locality signed by the chief executive officer, the chief financial officer (Treasurer), and the chief elected officer.

https://home.treasury.gov/policy-issues/cares/state-and-local-governments

and

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked- uestions.pdf

If the federal government determines that awardees have used CRF funds for purposes that do not qualify, awardees must return those funds to the state promptly so that they may be returned to the federal government. As a condition of receiving CRF funds, awardees agree that the Commonwealth can use state aid intercept to recover any funds necessary for expenses that were not for a qualifying purpose or that were unexpended as of December 30, 2020.

Submission of Application and Certification

The Commonwealth has prepared a general application for use of these special CRF funds, which can be found on page 7. Applications will be accepted immediately and will be approved and reviewed on a rolling basis to allow awarded projects to begin construction or implementation. Applications will be accepted until all funds are committed.

All application materials, including the complete application, the signed certification, and other supporting project information can be submitted by email to - [email protected]

If you have any questions regarding the appropriate use of CRF funds, please refer to the U.S. Treasury Website and guidance. For questions about this process or technical questions about the certification form or the distribution of the funds, please send an email to - [email protected]

Submission of Application and Certification

‘The Commonwealth has prepared a general application for use of these special CRF funds, which can be found on page 7. Applications will be accepted immediately and will be approved and reviewed on a rolling basis to allow awarded projects to begin construction or implementation. Applications will be accepted until all funds are committed.

All application materials, including the complete application, the signed certification, and other supporting project information can be submitted by email to -

[email protected]

Ifyou have any questions regarding the appropriate use of CRF funds, please refer to the U.S. Treasury Website and guidance. For questions about this process or technical questions about the certification form or the distribution of the funds, please send an email to -

vethatueginineoe

Requirements: Application and Certification

General

Each applicant locality, in order to be considered for funding, must:

complete and submit an application form located on page 7; and
submit a certification form (Appendix C) from the locality signed by the chief executive officer, the chief financial officer (Treasurer), and the chief elected officer.

Before signing the certification, I recommend that you read and understand the federal guidance and the frequently asked questions contained in Appendices A and B, respectively. The most recent information on this guidance and the frequently asked questions can be obtained at:

https://home.treasury.gov/policy-issues/cares/state-and-local-governments

and

https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Frequently-Asked- Questions.pdf

Awardees are responsible for maintaining all necessary documentation to ensure compliance with the federal requirements. The State Comptroller is responsible for all subrecipient monitoring and may require additional information in the future from each locality to address that responsibility.

Completion of Application

The Commonwealth has prepared a general application for use of these special CRF funds, which can be found here on page 7.

Applications will be accepted starting on Monday, October 12, 2020, so that we quickly approve projects on a rolling basis and allow projects to begin construction or implementation. Applications will be accepted until all funds are committed.

General Each applicant locality, in order to be considered for funding, must: 3. complete and submit an application form located on page 7; and

submita certification form (Appendix C) from the locality signed by the chief executive officer, the chief financial officer (Treasurer), and the chief elected officer.

w /policy-i -and-local-gov

and

uestions.pdf

Completion of Application

‘The Commonwealth has prepared a general application for use of these special CRF funds, which can be found here on page 7.

Submission of Certification

The certification in Appendix C contains more specific details on the responsibilities of the local governing body. A fillable .pdf Certification form is available in Appendix C.

The signed certification form should be submitted concurrent with the application, starting on Monday, October 12th, 2020, to the Chief Broadband Advisor by email to: [email protected]

Submission of Certification

The certification in Appendix C contains more specific details on the responsibilities of the local governing body. A fillable .pdf Certification form is available in Appendix C.

The signed certification form should be submitted concurrent with the application, starting on Monday, October 12", 2020, to the Chief Broadband Advisor by email to: vvethewitwiniaeoe

Ifyou have any questions regarding the appropriate use of CRF funds, please refer to the U.S. Treasury Website and guidance. For questions about this process or technical questions about the certification form or the distribution of the funds, please send an email to: [email protected]

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of:
Completed by:
Primary Point of Contact:
Date:

Project Information:

Type of project seeking funding: [broadband infrastructure/broadband affordability/middle

mile infrastructure/education/telehealth/other] 2. Number of households to be served: 3. Maximum Deployment Speed(s) available, including package tier offerings : 4. Total Project cost: 5. Match funding or in-kind resources 6. Project partners or subcontractors (if known): 7. Projected project completion date:

Project Narrative:

What problem does this project seek to solve:
Describe how your broadband project will facilitate distance learning, telehealth and

telemedicine services or increase telework capabilities in response to COVID-19 public health precautions. Generally describe the nature and extent of the project:

What will funds be used to purchase or construct:
Will this project be self-sustaining or will future funding be required from sources other than

local revenues. If so, describe plans to acquire those funds: 5. Upon completion of this project, provide metrics detailing the efficacy of the project, including

but not limited to: a. Number of households and businesses benefitting from the project: b. For projects addressing affordability only, number of remaining unconnected households

due to lack of ability to pay for service students, whether through lack of access to broadband infrastructure or lack of ability to pay for service:

Please provide any other relevant project information:

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

AYN

City/County of: Completed by:

Primary Point of Contact: Date:

Project Information:

NOAA WN

‘Type of project seeking funding: [broadband infrastructure/broadband affordability /middle mile infrastructure /education/telehealth/other]

Number of households to be served:

Maximum Deployment Speed(s) available, including package tier offerings :

Total Project cost:

Match funding or in-kind resources

Project partners or subcontractors (if known):

Projected project completion date:

Project Narrative:

What problem does this project seek to solve:

Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health precautions, Generally describe the nature and extent of the project:

What will funds be used to purchase or construct: Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds:

Upon completion of this project, provide metrics detailing the efficacy of the project, including but not limited to:

a. Number of households and businesses benefitting from the project:

b. For projects addressing affordability only, number of remaining unconnected households due to lack of ability to pay for service students, whether through lack of access to broadband infrastructure or lack of ability to pay for service:

Please provide any other relevant project information:

any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than expected revenue collections from taxes, fees, or any other revenue source.
any CRF funds received pursuant to this certification will not be used for expenditures for which the locality has received funds from any other emergency COVID-19 supplemental funding (whether state, federal, or private in nature) for that same expense nor may CRF funds be used for purposes of matching other federal funds unless specifically authorized by federal statute, regulation, or guideline.

For counties only

an equitable share of CRF funds received pursuant to this certification shall be shared with and granted to each town within its jurisdiction. Such grant(s) shall be used solely for necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19), that were not accounted for in the budget most recently approved as of March 27, 2020, and that were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. The county issuing the grant is responsible for the ensuring compliance with the documentation requirements required by this certification and shall ensure that the use of the funds meets the requirements set forth in this certification.

We certify that we have read the above certification and our statements contained herein are true and correct to the best of our knowledge.

By: Alicia McGlothlin

By: Lonzo Lester

By: Rebecca Dye

Signature: Signature: Signature:

Title: County Treasurer

Title: County Administrator

Title: Board Chairperson

Date: Date: Date:

any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than expected revenue collections from taxes, fees, or any other revenue source.
any CRF funds received pursuant to this certification will not be used for expenditures for which the locality has received funds from any other emergency COVID-19 supplemental funding (whether state, federal, or private in nature) for that same expense nor may CRF funds be used for purposes of matching other federal funds unless specifically authorized by federal statute, regulation, or guideline.

For counties only

an equitable share of CRF funds received pursuant to this certification shall be shared with and granted to each town within its jurisdiction, Such grant(s) shall be used solely for necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19), that were not accounted for in the budget most recently approved as of March 27, 2020, and that were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. The county issuing the grant is responsible for the ensuring compliance with the documentation requirements required by this certification and shall ensure that the use of the funds meets the requirements set forth in this certification.

We certify that we have read the above certification and our statements contained herein are true and correct to the best of our knowledge.

By: By: By:

Alicia McGlothlin Lonzo Lester Rebecca Dye Signature: Signature: Signature:

Title Title Title:

County Treasurer County Administrator Board Chairperson Date: Date: Date:

Russell County Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of: Russell County
Completed by: Lonzo Lester
Primary Point of Contact: Lonzo Lester
Date: 10/26/2020

Project Information:

Type of project seeking funding: broadband infrastructure
Number of households to be served: 62
Maximum Deployment Speed(s) available, including package tier offerings:
Total Project cost: $199,645
Match funding or in-kind resources: $44,645 in matching funds from Point Broadband, LLC
Project partners or subcontractors (if known): Point Broadband, LLC
Projected project completion date: 12/31/2020

Project Narrative:

What problem does this project seek to solve: This project will bring fiber to the home broadband to 62 e911 addresses in the Flats Circle section of Russell County. This area is currently only served by Verizon DSL and Satellite service, both of which are well documented to fall below the 25/3 mbps threshold.
Describe how your broadband project will facilitate distance learning, telehealth and

telemedicine services or increase telework capabilities in response to COVID-19 public health

precautions. Generally, describe the nature and extent of the project: The project will provide gigabit fiber broadband to 62 homes that currently only have access to speeds of far less than 25 mbps. The

Lite 25 Mbps X 5 Mbps 54.95$
Basic 50 Mbps x 25 Mbps 65.95$
Perform 100 Mbps x 50 Mbps 70.95$
Performance Plus 200 Mbps x 100 Mbps 80.95$
Ultra 500 Mbps x 250 Mbps 100.95$
Extreme 1 Gbps x 500 Mbps 130.95$

Russell County Application for CARES Act Funding to Fast Track Broadband ‘Applicant information:

City/County of: Russell County
Completed by: Lonzo Lester
Primary Point of Contact: Lonzo Lester

4, Date: 10/26/2020

Project Information:

Type of project seeking funding: broadband infrastructure
Number of households to be served: 62
Maximum Deployment Speed(s) available, including package tier offerings:

Lite 25 Mbps X 5 Mbps $ 54.95 Basic 50 Mbps x 25 Mbps $ 65.95 Perform 100 Mbps x 50 Mbps s 70.95 Performance Plus 200 Mbps x 100 Mbps $ 80.95 Ultra S00 Mbps x 250 Mbps $ 100.95 Extreme 1 Gbps x 500 Mbps $ 130.95

4, Total Project cost: $199,645 5. Match funding or in-kind resources: $44,645 in matching funds from Point Broadband, LLC 6. Project partners or subcontractors (if known): Point Broadband, LLC

Projected project completion date: 12/31/2020

Project Narrative:

What problem does this project seek to solve: This project will bring fiber to the home broadband to 62 e911 addresses in the Flats Circle section of Russell County. This area is currently only served by Verizon DSL and Satellite service, both of which are well documented to fall below the 25/3 mbps threshold.
Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health

project begins at the intersection of US 58 and local route 671 and goes ~3 miles passing 62 homes in the project area. There are currently no telehealth, telemedicine or distance learning opportunities with the current available speeds. The ability to work from home is also currently severely limited and will be virtually unlimited with respect to broadband capabilities.

What will funds be used to purchase or construct: The funds will be used for pole make ready, engineering & design, labor, and materials for ~3 miles of fiber construction.
Will this project be self-sustaining or will future funding be required from sources other than

local revenues. If so, describe plans to acquire those funds: No future funds will be required.

Upon completion of this project, provide metrics detailing the efficacy of the project, including

but not limited to:

a. Number of households and businesses benefitting from the project: 62 households and 0 businesses

b. For projects addressing affordability only, number of remaining unconnected households

due to lack of ability to pay for service students, whether through lack of access to

broadband infrastructure or lack of ability to pay for service: N/A

Please provide any other relevant project information: The project is located in the CPC network and any revenue from the service will be part of the CPC’s profit share agreement with Point Broadband, LLC.

What will funds be used to purchase or construct: The funds will be used for pole make ready, engineering & design, labor, and materials for ~3 miles of fiber construction.

4, Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds: No future funds will be required.

Upon completion of this project, provide metrics detailing the efficacy of the project, including

but not limited to:

a. Number of households and businesses benefitting from the project: 62 households and 0 businesses b. For projects addressing affordability only, number of remaining unconnected households

due to lack of ability to pay for service students, whether through lack of access to

broadband infrastructure or lack of ability to pay for service: N/A

Please provide any other relevant project information: The project is located in the CPC network and any revenue from the service will be part of the CPC’s profit share agreement with Point Broadband, LLC.

Flats Circle

A N

2020 Google j 2000 ft |

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of: Russell County, Virginia
Completed by: Russell County
Primary Point of Contact: Lonzo Lester
Date: 10/20/20

Project Information:

Type of project seeking funding: [broadband infrastructure/broadband affordability/middle

mile infrastructure/education/telehealth/other]: Broadband Infrastructure. 2. Number of households to be served: 40 3. Maximum Deployment Speed(s) available, including package tier offerings: 10 Mbps Down x 2

mbps Up, 25 Mbps Down x 3 Mbps Up, 50 Mbps Down x 5 Mbps Up, 100 Mbps Down x 10 Mbps Up, 200 Mbps Down x 15 Mbps Up

Total Project cost: $77,450.00
Match funding or in-kind resources:
Project partners or subcontractors (if known): iGo Technology, Inc.
Projected project completion date: 12/18/2020

Project Narrative:

What problem does this project seek to solve: We have had citizens contact the Russell County IDA

seeking assistance in getting broadband to a small area in eastern Russell County called Clarks Valley Estates. These people need to work from home and the children from this area are in desperate need of broadband for virtual education since the school system has gone virtual due to COVID-19. There are also some older citizens that would greatly benefit from telehealth/medicine that this new low latency service would provide.

Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health precautions. Generally, describe the nature and extent of the project: Our fiber-fed LTE-based network will provide unlimited access with no caps and ultra-low latency. These things are paramount when working from home, attending school in a virtual environment, or working with a medical situation where sharing information “real time” is needed. There are several older retired citizens within this area that would benefit from the remote medical aspects this would offer. The low latency mentioned earlier makes these activities much more robust and eliminates slowness and buffering. DishNET & ViaSat are satellite providers that currently cover this area and they have data caps and do not offer the low latency required for real-time applications as mentioned earlier.
What will funds be used to purchase or construct: Funds will be used to construct a 150’ foot self- supporting tower, purchase a wireless LTE base station and CPE and backhaul equipment to connect to an upstream provider. We have devised two avenues for upstream bandwidth – one of which is fiber connectivity to the tower and the other is utilizing an 11 Ghz licensed backhaul to wirelessly connect to an existing iGo Technology tower on Big A Mountain. This project will allow for broadband to be “totally” funded and installed at the citizens homes with no cost to them.
Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds: This project will be self- sustaining post grant.

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of; Russell County, Virginia Completed by: Russell County

Primary Point of Contact: Lonzo Lester Date: 10/20/20

AYN

Project Information:

Type of project seeking funding: [broadband infrastructure /broadband affordability /middle mile infrastructure/education/telehealth/other]: Broadband Infrastructure,
Number of households to be served: 40
Maximum Deployment Speed(s) available, including package tier offerings: 10 Mbps Down x 2

mbps Up, 25 Mbps Down x 3 Mbps Up, 50 Mbps Down x 5 Mbps Up, 100 Mbps Down x 10 Mbps

Up, 200 Mbps Down x 15 Mbps Up

Total Project cost: $77,450.00

Match funding or in-kind resources:

Project partners or subcontractors (if known): iGo Technology, Inc.

Projected project completion date: 12/18/2020

NOs

Project Narrative:

What problem does this project seek to solve: We have had citizens contact the Russell County IDA seeking assistance in getting broadband to a small area in eastern Russell County called Clarks Valley Estates. These people need to work from home and the children from this area are in desperate need of broadband for virtual education since the school system has gone virtual due to COVID-19. There are also some older citizens that would greatly benefit from telehealth/medicine that this new low latency service would provid
Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health precautions. Generally, describe the nature and extent of the project: Our fiber-fed LTE-based network will provide unlimited access with no caps and ultra-low latency. These things are paramount when working from home, attending school in a virtual environment, or working with a medical situation where sharing information “real time” is needed. There are several older retired citizens within this area that would benefit from the remote medical aspects this would offer. The low latency mentioned earlier makes these activities much more robust and eliminates slowness and buffering. DishNET & ViaSat are satellite providers that currently cover this area and they have data caps and do not offer the low latency required for real-time applications as mentioned earlier.
What will funds be used to purchase or construct: Funds will be used to construct a 150’ foot self supporting tower, purchase a wireless LTE base station and CPE and backhaul equipment to. connect to an upstream provider. We have devised two avenues for upstream bandwidth - one of which is fiber connectivity to the tower and the other is utilizing an 11 Ghz licensed backhaul to. wirelessly connect to an existing iGo Technology tower on Big A Mountain. This project will allow for broadband to be “totally” funded and installed at the citizens homes with no cost to them.
Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds: This project will be self- sustaining post grant.
Upon completion of this project, provide metrics detailing the efficacy of the project, including but not limited to: We understand this question as to be answered “Post” project for results.
Our projected goal is to serve 40 homes.

a. Number of households and businesses benefitting from the project: b. For projects addressing affordability only, number of remaining unconnected households

due to lack of ability to pay for service students, whether through lack of access to broadband infrastructure or lack of ability to pay for service:

Please provide any other relevant project information.

. Upon completion of this project, provide metrics detailing the efficacy of the project, including but not limited to: We understand this question as to be answered “Post” project for results. Our projected goal is to serve 40 homes.

a. Number of households and businesses benefitting from the project:

… Please provide any other relevant project information.

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of: Russell County, Virginia
Completed by: Russell County
Primary Point of Contact: Lonzo Lester
Date: 10/20/20

Project Information:

Type of project seeking funding: [broadband infrastructure/broadband affordability/middle

mile infrastructure/education/telehealth/other]: Broadband Infrastructure 2. Number of households to be served: 184 3. Maximum Deployment Speed(s) available, including package tier offerings: 30 Down x 30 Up, 65

Down x 65 Up, 100 Down x 100 Up, 200 Down x 200 Up. 4. Total Project cost: $227,096.65 5. Match funding or in-kind resources 6. Project partners or subcontractors (if known): iGo Technology, Inc. 7. Projected project completion date: 12/18/20

Project Narrative:

What problem does this project seek to solve: Simply, the lack of broadband services. The

Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health precautions. Generally, describe the nature and extent of the project: Our fiber-rich network will provide unlimited access with no caps and ultra-low latency. These things are paramount when working from home, attending school in a virtual environment, or working with a medical situation where sharing information “real time” is needed. There are several older retired citizens within this area that would benefit from the remote medical aspects this would offer. The low latency mentioned earlier makes these activities much more robust and eliminates slowness and buffering. DishNET & ViaSat are satellite providers that currently cover this area and they have data caps and do not offer the low latency required for real-time applications as mentioned earlier.
What will funds be used to purchase or construct: Fiber Optic Cable and related Materials for construction, a GPON cabinet, and GPON electronics.
Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds: This project will be self- sustaining.
Upon completion of this project, provide metrics detailing the efficacy of the project, including but not limited to: We understand this question as to be answered “Post” project for results. Our projected goal is to serve 184 homes

a. Number of households and businesses benefitting from the project:

Application for CARES Act Funding to Fast Track Broadband

Applicant Information:

City/County of: Russell County, Virginia
Completed by: Russell County
Primary Point of Contact: Lonzo Lester 4, Date: 10/20/20 Project Information:
Type of project seeking funding: [broadband infrastructure /broadband affordability /middle mile infrastructure/education/telehealth/other]: Broadband Infrastructure
Number of households to be served: 184
Maximum Deployment Speed(s) available, including package tier offerings: 30 Down x 30 Up, 65 Down x 65 Up, 100 Down x 100 Up, 200 Down x 200 Up. 4, Total Project cost: $227,096.65
Match funding or in-kind resources
Project partners or subcontractors (if known): iGo Technology, Inc.
Projected project completion date: 12/18/20 Project Narrative:
What problem does this project seek to solve: Simply, the lack of broadband services. The

proposed area is unserved and has a high demand, even before COVID-19, to allow the citizens to participate in today’s digital society. COVID-19 has pole vaulted this need with many children needing to attend school virtually and parents among other citizens needing to work from home. Medical needs have become increasingly important during the pandemic as well when it comes to monitoring patients remotely and minimizing hospital visits. We feel this project is very attractive for our area coming in at $1,234 per passing. Describe how your broadband project will facilitate distance learning, telehealth and telemedicine services or increase telework capabilities in response to COVID-19 public health precautions. Generally, describe the nature and extent of the project: Our fiber-rich network will provide unlimited access with no caps and ultra-low latency. These things are paramount when working from home, attending school in a virtual environment, or working with a medical situation where sharing information “real time” is needed. There are several older retired citizens within this area that would benefit from the remote medical aspects this would offer. The low latency mentioned earlier makes these activities much more robust and eliminates slowness and buffering. DishNET & ViaSat are satellite providers that currently cover this area and they have data caps and do not offer the low latency required for real-time applications as mentioned earlier. What will funds be used to purchase or construct: Fiber Optic Cable and related Materials for construction, a GPON cabinet, and GPON electronics. Will this project be self-sustaining or will future funding be required from sources other than local revenues. If so, describe plans to acquire those funds: ‘This project will be self- sustaining, Upon completion of this project, provide metrics detailing the efficacy of the project, including but not limited to: We understand this question as to be answered "Post” project for results. Our projected goal is to serve 184 homes

a. Number of households and businesses benefitting from the project:

Please provide any other relevant project information:

Please provide any other relevant project information:

IDA Awarded $5,000 each 10 Applications $50,000

Gerald Sharp dba Gerald Sharp PC., 1114 E. Main St. Lebanon, VA 24266 Jordan Smith & Tyler Castle dba Next Fitness Club LLC., 1806 E. Main St., Lebanon, VA 24266 Preston Ball dba Preston Ball Photography, 155 Grandville Meadows Dr., Lebanon, VA 24266 Robert Weatherly dba Lebanon Physical Therapy & Rehab. Services 272 Highland Dr. Lebanon, VA
Robin Fields dba Robin’s Nest, 23271 US Hwy 19, Cedar Bluff, VA 24609 Thomas Luke Stillwell dba Luke Stillwell Optometrist PC., 1050 Regional Park Rd. Lebanon, VA 24266 Thomas Luke Stillwell dba Mountain View Rental Properties LLC., 7831 Mountain Rd. Cedar Bluff, VA
Tim Ball dba Tim Ball Farming, Inc., 245 Oak Circle Dr. Rosedale, VA 24280 Vincent J. Gilmer dba Vincent’s Vineyard 2313 E. Main St. Lebanon, VA 24266

Russell County BOS Awarded $5,000 each 14 Applications $60,000

Bailey Engineering, P.O. Box 155, Rosedale, VA 24280 Barbara’s His & Hers Salon, 10 Memorial Drive, Castlewood, VA 24224 Clatterbuck Pavement Markings, Inc., 3280 Cleveland Rd., Cleveland, VA 24225 Quality Paving Inc., P.O. Box 88, Swords Creek, VA 24649 Dirt Daubers, 2977 High Point Rd., Castlewood, VA 24224 Flower Country, 6 Memorial Drive, Castlewood, VA 24224 J & J Trash Waste Management, Rosedale, VA 24280 Rexanna’s Family Hair Care, 465 Swords Creek Rd., Honaker, VA 24260 Honaker Florist LLC, 429 South Railroad Ave., Honaker, VA 24260 Honaker Wholesale LLC., 435 South Railroad Ave., Honaker, VA 24260 Lonesome Pine Brewing Co., 15 East Main Street, Lebanon, VA 24266 Something Special, 11668 US Highway 19, Lebanon, VA 24266 Swords Creek Cut & Style, 7336 Swords Creek Rd. Swords Creek, VA 24649 Wright Way Cleaning, 62 Woosley St., Lebanon, VA 24266

Gerald Sharp dba Gerald Sharp PC., 1114 E. Main St. Lebanon, VA 24266

Jordan Smith & Tyler Castle dba Next Fitness Club LLC., 1806 E. Main St., Lebanon, VA 24266

Preston Ball dba Preston Ball Photography, 155 Grandville Meadows Dr., Lebanon, VA 24266

Robert Weatherly dba Lebanon Physical Therapy & Rehab. Services 272 Highland Dr. Lebanon, VA

Robin Fields dba Robin’s Nest, 23271 US Hwy 19, Cedar Bluff, VA 24609

Thomas Luke Stillwell dba Luke Stillwell Optometrist PC., 1050 Regional Park Rd. Lebanon, VA 24266

Thomas Luke Stillwell dba Mountain View Rental Properties LLC., 7831 Mountain Rd. Cedar Bluff, VA

Tim Ball da Tim Ball Farming, Inc., 245 Oak Circle Dr. Rosedale, VA 24280

Vincent J. Gilmer dba Vincent’s Vineyard 2313 E. Main St. Lebanon, VA 24266

Bailey Engineering, P.O. Box 155, Rosedale, VA 24280

Barbara’s His & Hers Salon, 10 Memorial Drive, Castlewood, VA 24224

Clatterbuck Pavement Markings, Inc., 3280 Cleveland Rd., Cleveland, VA 24225

Quality Paving Inc., P.O. Box 88, Swords Creek, VA 24649

Dirt Daubers, 2977 High Point Rd., Castlewood, VA 24224

Flower Country, 6 Memorial Drive, Castlewood, VA 24224

J &J Trash Waste Management, Rosedale, VA 24280

Rexanna’s Family Hair Care, 465 Swords Creek Rd., Honaker, VA 24260

Honaker Florist LLC, 429 South Railroad Ave., Honaker, VA 24260

Honaker Wholesale LLC., 435 South Railroad Ave., Honaker, VA 24260

Lonesome Pine Brewing Co., 15 East Main Street, Lebanon, VA 24266

Something Special, 11668 US Highway 19, Lebanon, VA 24266

‘Swords Creek Cut & Style, 7336 Swords Creek Rd. Swords Creek, VA 24649

‘Wright Way Cleaning, 62 Woosley St., Lebanon, VA 24266

Rescue Squads Awarded $35,000 each $175,000 Castlewood Rescue Squad
Cleveland Life Saving Crew Dante Rescue Squad Lebanon Lifesaving Crew New Garden Rescue Squad

Fire Departments Awarded $30,000 each $240,000 Dante Fire Department
Honaker Vol. Fire Dept. Lebanon Vol. Fire Dept. Belfast-Rosedale Fire Dept. Cleveland Vol. Fire Dept. Copper Creek Moccasin Fire St. Paul Fire and Rescue Castlewood Fire Department

Food Ministry Awarded Awarded $22,000 each $110,000

Roger E. Jessee Woody Scott 762-7812, 623-3484 Word of Victory Rod Wicker 701-2511 Elk Garden Brooke Atchley 540-599-4071 Barbara Parker 971-6724 Star Ministry Amanda Thomas 276-451-1172 Splash Ministry Carolyn Puckett 991-6044

Castlewood Rescue Squad Cleveland Life Saving Crew Dante Rescue Squad Lebanon Lifesaving Crew New Garden Rescue Squad

Dante Fire Department

e Dept. Lebanon Vol. Fire Dept. Belfast-Rosedale Fire Dept. Cleveland Vol. Fire Dept. Copper Creek Moccasin Fire St. Paul Fire and Rescue Castlewood Fire Department

Honaker V

Roger E. Jessee Woody Scott ‘762-7812, 623-3484

Word of Victory Rod Wicker 701-2511

Elk Garden Brooke Atchley 540-599-4071 Barbara Parker 971-6724 Star Ministry ‘Amanda Thomas 276-451-1172

Splash Ministry Carolyn Puckett 991-6044

Town of Lebanon $5,000 each 33 Applications $165,000

Amber Franks dba Pat’s Kountry Diner Debbie Smith dba Debbie’s Hair Gabriella Range dba The Local James Range dba Crossfit Beartown Janet McGlothlin dba Top Line Advertising Jefferson Steffey dba J & V’s Corner Diner Jodi Campbell dba The Veritas Nurturing Center Kathern J. Moore dba Perfect Petals Kayla Goff Moran dba RKT Hair Studio Mark Smith dba Shug’s Place Mary Rasnake dba Mary & Company Rebecca Rose dba Wild Rose Hair Becky’s Cut & Style-Becky Gilbert Jimmy’s Detailing-Jimmy Honaker Kegley Service Center, Inc.-Betty Kegley The Artist’s Loft-Edward Young Randi’s Glamour Connection-Randi Sykes Street Drug Corp.-Jared Street Melody Acres Farm-Vincent Gilmer Pizza Town-Marisa Graziano Appalachian Meats-Victoria Gent John Stanley Attorney At Law Clark Print Shop-Devin Clark El Campesino-Fernando Onate Designs by JLeigh-Jamie Bradley Nextdoor Drug, PC-Jackie Hackney & Nicole Lawson Best Life Physical Therapy, Inc.,- Kaitlin Dodi-Monk Salon Platinum-Justin Gobble The Lebanon News-Jerry Lark Extol Corp Inc-Larry & Wanda Hughes Woodz-N-Waterz Taxidermy-Joshua Ward Fields Restaurants, LLC-Tim Fields

Tokyo Japanese Restaurant-Wei Kang Hau

‘Amber Franks dba Pat’s Kountry Diner

Debbie Smith dba Debbie’s Hair

Gabriella Range dba The Local

James Range dba Crossfit Beartown

Janet McGlothlin dba Top Line Advertising

Jefferson Steffey dba J & V’s Corner Diner

Jodi Campbell dha The Veritas Nurturing Center

Kathern J. Moore dba Perfect Petals

Kayla Goff Moran dba RKT Hair Studio

Mark Smith dba Shug’s Place

Mary Rasnake dba Mary & Company

Rebecca Rose dba Wild Rose Hair

Becky’s Cut & Style-Becky Gilbert

Jimmy’s Detailing-Jimmy Honaker

Kegley Service Center, Inc.-Betty Kegley

‘The Artist’s Loft-Edward Young

Randi’s Glamour Connection-Randi Sykes

Street Drug Corp.-lared Street

Melody Acres Farm-Vincent Gilmer

Pizza Town-Marisa Grai

‘Appalachian Meats-Victoria Gent

John Stanley Attorney At Law

Clark Print Shop-Devin Clark

El Campesino-Fernando Onate

Designs by JLeigh-Jamie Bradley

Nextdoor Drug, PC-Jackie Hackney & Nicole Lawson

Best Life Physical Therapy, Inc.,- Kaitlin Dodi-Monk

‘Salon Platinum-Justin Gobble

The Lebanon News-Jerry Lark

Extol Corp Inc-Larry & Wanda Hughes

‘Woodz-N-Waterz Taxidermy-Joshua Ward

Fields Restaurants, LLC-Tim Fields

Tokyo Japanese Restaurant-Wei Kang Hau

Town of Honaker $5,000 each 12 Applications $60,000

Diane Fuller dba Honey Bea’s Café, 392 South Railroad Honaker, VA 24260 Mariano Romano, K & M Romano Inc. dba Momma Mia, 412 Putnam Rd., Honaker, VA 24260 Modern Chevrolet Sales, 5600 Redbud Hwy, Honaker, VA 24260 T’s Country Store and Feed, 5888 Redbud Hwy., Honaker, VA 24260 DR Price The Farmers Table Tiger Stop McFaddin & Associates Honaker Tobacco Outlet Honaker Animal Health Barnhart Chiropractic Whitt Insurance Agency

Diane Fuller dba Honey Bea’s Café, 392 South Railroad Honaker, VA 24260

Mariano Romano, K & M Romano Inc. dba Momma Mia, 412 Putnam Rd., Honaker, VA 24260

Modern Chevrolet Sales, 5600 Redbud Hwy, Honaker, VA 24260

T’s Country Store and Feed, 5888 Redbud Hwy., Honaker, VA 24260

DR Price

The Farmers Table

Tiger Stop

McFaddin & Associates

Honaker Tobacco Outlet

Honaker Animal Health

Barnhart Chiropractic

Whitt Insurance Agency

Russell County BOS Pending Grants_ $5,000 28 Applications
Authentic Appalachian Landworks, 776 Red Oak Ridge Rd., Castlewood, VA 24224 Ball Coal Company, Inc. 245 Oak circle Dr., Rosedale, VA 24280 (Tim Ball, owes $1,171.83, got IDA Loan as Tim Ball Farming, Inc, ) Barton’s Service Center, 8335 Redbud Hwy., Honaker, VA 24260 Bill’s Carport’s and Buildings, 4382 Swords Creek Rd, Swords Creek, VA 24649 Bostic Tucker & Co., PC, Main St., Lebanon, VA 24266 Campbell Storage & Rental, 7809 Green Valley Rd., Lebanon, VA 24266 David Shelton Trucking Co., Inc., 1965 Pine Creek Rd… Swords Creek, VA 24649 David Mullins Wealth Management, 603 Fairview Lane, Lebanon, VA 24266 Elk Garden Aluminum, 8043 Mountain R., Cedar Bluff, VA 24609 Extol Corp. dba Glamour Tan, 20 Russell St., Lebanon, VA 24266 (Town of Lebanon) Highlands Ambulance Service, P.O. Box 1017, Lebanon, VA 24266 Honaker Tire Service, P.O. Box 1508, Honaker, VA 24260 Jared Shelton Trucking, LLC 37 Alpha St., Swords Creek, VA 24649 Jeff Shelton Trucking, 90 Alpha St., Swords Creek, VA 24649 JordyKy Trucking, Inc., P.O. Box 203, Cedar Bluff, VA 24609 Lebanon Discount Tire 2106 East Main St. Lebanon, VA 24266 Maggie Chafin Salon, 1796 East Main St. Lebanon, VA 24266 Photography by Kalyn, 571 McFarlane Lane, Rosedale, VA 24280 Robin’s Nest, PO Box 9, Rosedale, VA 24280 (got IDA loan) Rock Ridge Vapor LLC, 1800 East Main St., Lebanon, VA 24266 Romanos II Restaurant, Inc., 2 Memorial Drive, Castlewood, VA 24224
Shortt Accounting Service, Inc., P. O. Box 1575, Main St. Lebanon, VA 24266 Starnes Refrigeration & A/C, Inc., 4082 US Hwy 19, Lebanon, VA 24266 Stinson Heating & Cooling, Inc, 11 West Main St. Lebanon, VA 24266 SWVA Mechanical LLC, 623 Oak Circle Dr., Rosedale, VA 24280 The Christian Center, Inc., Main St. Lebanon, VA 24266 ( Town of Lebanon) Wayne Musick Auto Repair, 1930 West main St. Lebanon, VA 24266 Wallace Furniture and Hardware, Inc., 5711 Redbud Hwy., Honaker, VA 24260

‘Authentic Appalachian Landworks, 776 Red Oak Ridge Rd., Castlewood, VA 24224

Ball Coal Company, Inc. 245 Oak circle Dr., Rosedale, VA 24280 (Tim Ball, owes $1,171.83, gotIDA Loan as Tim Ball Farming, Inc, )

Barton’s Service Center, 8335 Redbud Hwy., Honaker, VA 24260

Bill’s Carport’s and Buildings, 4382 Swords Creek Rd, Swords Creek, VA 24649 Bostic Tucker & Co., PC, Main St., Lebanon, VA 24266

[Campbell Storage & Rental, 7809 Green Valley Rd., Lebanon, VA 24266

David Shelton Trucking Co., Inc., 1965 Pine Creek Rd. Swords Creek, VA 24649 David Mullins Wealth Management, 603 Fairview Lane, Lebanon, VA 24266 Elk Garden Aluminum, 8043 Mountain R., Cedar Bluff, VA 24609

Extol Corp. dba Glamour Tan, 20 Russell St., Lebanon, VA 24266 (Town of Lebanon) Highlands Ambulance Service, P.O. Box 1017, Lebanon, VA 24266

Honaker Tire Service, P.O. Box 1508, Honaker, VA 24260

Jared Shelton Trucking, LLC 37 Alpha St., Swords Creek, VA 24649

Ueff Shelton Trucking, 90 Alpha St., Swords Creek, VA 24649

Jordyky Trucking, Inc., P.O. Box 203, Cedar Bluff, VA 24609

Lebanon Discount Tire 2106 East Main St. Lebanon, VA 24266

Maggie Chafin Salon, 1796 East Main St. Lebanon, VA 24266

Photography by Kalyn, 571 McFarlane Lane, Rosedale, VA 24280

Robin’s Nest, PO Box 9, Rosedale, VA 24280 (got IDA loan)

Rock Ridge Vapor LLC, 1800 East Main St., Lebanon, VA 24266

Romanos i Restaurant, Inc., 2 Memorial Drive, Castlewood, VA 24224

‘Shortt Accounting Service, Inc., P. O. Box 1575, Main St. Lebanon, VA 24266 [Starnes Refrigeration & A/C, Inc., 4082 US Hwy 19, Lebanon, VA 24266 ‘Stinson Heating & Cooling, Inc, 11 West Main St. Lebanon, VA 24266

|SWVA Mechanical LLC, 623 Oak Circle Dr., Rosedale, VA 24280

‘The Christian Center, Inc., Main St. Lebanon, VA 24266 (‘Town of lebanon) [Wayne Musick Auto Repair, 1930 West main St. Lebanon, VA 24266

‘Wallace Furniture and Hardware, Inc., 5711 Redbud Hwy., Honaker, VA 24260

Farms Pending Grants $5,000 17 Applications Banner’s Farm Inc., P.O. Box 100, Castlewood, VA 24224 Bar-C Farms, 7809 Green Valley Rd., Lebanon, Va 24266 Big A Mtn. Farms, 8094 Redbud Hwy., Honaker, VA 24260 Circle K Farms, LLC, P.O. Box 2921, Lebanon, VA 24266 Derek Hicks, P. O. 4021, Castlewood, VA 24225
DJB Cattle, 47 Trigg Dr., Lebanon, VA 24266 Dry Branch Cattle Company, Inc., P.O. Box 92, Rosedale, VA 24280 Green Valley Genetics, 7325 Green Valley Rd., Lebanon, VA 24266 Kiser’s Farm, 3350 Jessee’s Mill Rd., Cleveland, VA 24225 Powers Farm, 361 Sink Hole Lane, Cleveland, VA 24224 Richard Bostic, P.O. Box 1568, Honaker, VA 24260 Rocking B Cattle Company, LLC, 245 Oak Circle Dr., Rosedale, VA 24280 RR Farm, 2691 Seven Springs Hollow Road, Castlewood, VA 24224 Sykes Livestock, LLC, P.O. Box 1985, Lebanon, VA 24266 Tim Ball Farming, Inc, 245 Oak Circle Dr., Rosedale, VA 24280 (got IDA Loan) Tony Browning, 3995 Memorial Dr., Castlewood, VA 24224 3M Cattle, 2417 Cleveland Rd., Cleveland, VA 24225

Banner’s Farm Inc., P.O. Box 100, Castlewood, VA 24224

Bar-C Farms, 7809 Green Valley Rd., Lebanon, Va 24266

Big A Mtn. Farms, 8094 Redbud Hwy., Honaker, VA 24260

(Circle K Farms, LLC, P.O. Box 2921, Lebanon, VA 24266

Derek Hicks, P. 0. 4021, Castlewood, VA 24225

JB Cattle, 47 Trigg Dr., Lebanon, VA 24266

Dry Branch Cattle Company, Inc., P.O, Box 92, Rosedale, VA 24280

Green Valley Genetics, 7325 Green Valley Rd., Lebanon, VA 24266

Kiser’s Farm, 3350 Jessee’s Mill Rd., Cleveland, VA 24225

Powers Farm, 361 Sink Hole Lane, Cleveland, VA 24224

Richard Bostic, P.O. Box 1568, Honaker, VA 24260

Rocking B Cattle Company, LLC, 245 Oak Circle Dr., Rosedale, VA 24280

RR Farm, 2691 Seven Springs Hollow Road, Castlewood, VA 24224

‘Sykes Livestock, LLC, P.O. Box 1985, Lebanon, VA 24266

‘Tony Browning, 3995 Memorial Dr., Castlewood, VA 24224

3M Cattle, 2417 Cleveland Rd., Cleveland, VA 24225

Diana Belcher Farm, Ronald & Diana Belcher, 648 Rom: ige Rd. Honaker, VA 24260

Darlene Jackson Taxi, Inc., Ricky and Jennifer Roark, PO Box 37, Rosedale, VA 24280

Auto Energy, Travis Hackworth, Business address: 11842 US Hwy 19, Lebanon, VA 24266

The Stone Cellar Restaurant, 19 South Church St., Lebanon, VA 24266

Mountain View Retirement Home, Inc., Linda Mays, PO Box 1148 Lebanon, VA 24266

KLW Farm, Brandi Jesse, 8525 New Garden Rd. Honaker, VA 24260

KC Repairs, Inc., Ronald Combs, P.O. Box 1354, Honaker, VA 24260

Mountain Suzuki, Inc., Larry Lambert, 1306 US Hwy 19, Rosedale, VA 24280

iGIS Functionality Descriptions Web GIS that eliminates the hosting hassles

Phone (540) 239-0950 | www.InteractiveGIS.com | [email protected] Be known for your dependable online maps & data

Element Description Login Russell County does not permit a general public access to the site; it only

allows for registered users. The login screen and the associated functionality directs the user to the initial map view. The interface contains tiered security and availability of information depending on level of access assigned to the username. This becomes more evident as additional services such as the Building Permits and Inspection, Streets Maintenance, Student Enrollment Projects, and other add-ons get integrated into the system

Search The system includes Quick Actions and Quick Themes which enable the users to quickly zoom to a predefined area and to automatically turn on all the layers of a particular theme. There are three types of searches:

• Quick Search • Custom Search • Proximity Search

Map Layers Functionality includes the ability to turn layers off and on. Results are immediate and does not require a complete redraw of the system. Base map layers, depending on availability, include:

• 2019 VGIN Aerials • 2015 VGIN Aerials • 2011 VGIN Aerials • 2007 VGIN Aerials • USGS Topographical Maps • Others

The Map Layers window also includes a dropdown selection for all layers in the system and the ability to search for a layer by typing in part or all of a layers name. New layers can be added at any time at no additional cost. The tool icon enables the user to set the opacity and whether or not to add the layer to the legend.

Print The enhanced printing includes page sizes: • 8.5x11 • 11x17 • 22x34

Scaled PDF outputs with legend, north arrow, and map title. Custom drawings are all printable.

Measure Tool Functionality includes the ability to measure linear and area. Linear information is returned in miles, feet, or meters. Area measurements are returned in acres or yards.

Identify Tool Functionality includes the ability to identify and return information about a selected feature. Allows the user to select adjoining parcels with the click of a button. Functionality includes exports to Comma Separated Value (CSV) file format and KML Google Earth for 3D Viewing. The identify tool automatically links to the land record card and Just the Facts.

Draw Enhanced markups now include the ability to draw: • Points, Lines, and Polygons • Highlights

interac’ Aicis| iGIS Functionality Descriptions

Web Gis that eliminates the hosting hassles

Element Description

Login Russell County does not permit a general public access to the site; it only allows for registered users. The login screen and the associated functionality directs the user to the initial map view. The interface contains tiered security and availability of information depending on level of access assigned to the username. This becomes more evident as additional services such as the Building Permits and Inspection, Streets Maintenance, Student Enrollment Projects, and other add-ons get integrated into the system

Search The system includes Quick Actions and Quick Themes which enable the users to quickly zoom to a predefined area and to automatically turn on all the layers of a particular theme.

‘* USGS Topographical Maps

© Others The Map Layers window also includes a dropdown selection for all layers in the system and the ability to search for a layer by typing in part or all of a layers name. New layers can be added at any time at no additional cost. The tool icon enables the user to set the opacity and whether or not to add the layer to the legend

Scaled PDF outputs with legend, north arrow, and map title. Custom |___ drawings are all printable. Measure Tool Functionality includes the ability to measure linear and area. Linear information is returned in miles, feet, or meters. Area measurements are returned in acres or yards.

Identify Tool Functionality includes the ability to identify and return information about a selected feature. Allows the user to select adjoining parcels with the click ofa button. Functionality includes exports to Comma Separated Value (CSV) file format and KML Google Earth for 3D Viewing. The identify tool automatically links to the land record card and Just the Facts.

Draw Enhanced markups now include the ability to draw:

Phone (540) 239-0950 | www.interactiveGIS.com | [email protected] Be known for your dependable online maps & data

iGIS Functionality Descriptions Web GIS that eliminates the hosting hassles

Phone (540) 239-0950 | www.InteractiveGIS.com | [email protected] Be known for your dependable online maps & data

• Custom Text & Various Shapes All drawn features are printable

Legend System now includes a legend that can be turned on or off and the user can select which layers appear in the legend

Geolocation Tools

The geolocation tool enables the user to: • Place a point in the Map View of where the user’s GPS or ISP is

currently located. o If using the system on a phone it places a point on the map

where the user is currently positioned. • Turn on the BING aerial view • Turn on the Google Street view • Enter a lat-lon decimal degree value with which to zoom to

Just the Facts Non-mapping tool to query parcel data. Demographics Search the US Census Current ACS 5-Year Survey. Query and map more

than 4,100 socio-economic variables that overlay the GIS data.
Help Tools Customized online Help and system documentation.

iGIS Integrations Fully web enabled GIS dashboard ready to add-on additional functionalities.

Various Map Views

Figure 1 - Map View Figure 2 - Voting Precincts

Figure 3 - FEMA Flood Mapping Layer Figure 4 - Land Cover Layer

interactive | crs | iGIS Functionality Descriptions

Web Gis that eliminates the hosting hassles

Legend System now includes a legend that can be turned on or off and the user can select which layers appear in the legend Geolocation The geolocation tool enables the user to: Tools ‘* Place a point in the Map View of where the user’s GPS or ISP is. currently located. ‘© Ifusing the system on a phone it places a point on the map where the user is currently positioned. Turnon the BING aerial view ‘* Turn on the Google Street view _Entera lat-lon decimal degree value with which to zoom to Just the Facts Non-mapping tool to query parcel data. Demographics Search the US Census Current ACS 5-Year Survey. Query and map more than 4,100 socio-economic variables that overlay the GIS data. Help Tools Customized online Help and system documentation. GIS integrations | __ Fully web enabled GIS dashboard ready to add-on additional functionalities.

Various Map Views

Figure 1- Map View Figure 2 - Voting Precincts

Figure 3 - FEMA Flood Mapping Layer Figure 4 - Land Cover Layer

Phone (540) 239-0950 | www.interactiveGIS.com | [email protected]

Be known for your dependable online maps & data

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton District 1 District 6 District 4

Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

November 2, 2020

Virginia Housing Director
601 South Belvidere Street Richmond, VA 23220

Director,

The Russell County Board of Supervisors has partnered with the Cumberland Plateau Regional Housing Authority (CPRHA) and fully supports this grant application.

The County is developing a creative approach to workforce housing development in conjunction with revitalization of the Dante Community. This workforce housing project will greatly improve the overall community of Dante while eliminating housing shortages within this coalfield community. A master plan has been developed to create a coalfield community transformation that could be modeled throughout other communities in the Commonwealth of Virginia.

Please accept this Letter of Support on behalf of the locality and thank you in advance for your favorable consideration of this grant application.

Sincerely,

Rebecca Dye,
Chairperson
County of Russell Virginia

Russell County Virgin a “The Heart of Southwest Virgi!

ris Christian Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton

District 4 District 6 District 4

Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester

District 2 District 5 County Administrator

November 2, 2020

Virginia Housing Director 601 South Belvidere Street Richmond, VA 23220

Director,

The Russell County Board of Supervisors has partnered with the Cumberland Plateau Regional Housing Authority (CPRHA) and fully supports this grant application.

Please accept this Letter of Support on behalf of the locality and thank you in advance for your favorable consideration of this grant application.

Sincerely,

Rebecca Dye, Chairperson County of Russell Virginia

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

MONTHLY BANK BALANCES,

September 30, 2020 Regular Account 1,624,615.02 Employee Insurance 3,948,141.54 Employee Claims Account 4,000.00 Non-Judicial Reals Estate Sales 2,388.81 Russell Co. Housing Fund 4,424.36 School Textbook 22,368.79 Sheriff Domestic Violence 1,666.31 Petty Cash Treasurer 217.80 Sheriff Seized Assets 54,562.96 Sheriff Restitution 6,563.28 Sheriff Forfeited Assets 959.80 Comm Attorney Forfeited Assets 31,705.19 Sheriff Federal Forfeited Assets 7,524.32 Comm Attorney Fed Justice Forfeited Assets 151,084.64 Commonwealth Attorney Abanoned Propert 500.00 Sheriff Federal Justice Forfeited Assets 7,916.75 Sheriff Calendar Fund 857.31 Sheriff Special Projuects 2,000.00 SSI Recipients =

First Sentinel Bank 1,000.00 Bank of Honaker 1,000.00 ‘New Peoples Bank 897.60 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 2,571,733.12 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 8,517,491.40 Cash In Office 1,600.00 Petty Cash 4100.00

TOTAL CASH 8,519,191.40

DATE September 30, 2020 ACCOUNT. DEBIT CREDIT

Cash in Office 7,600.00 ‘Cash in Bank $517,491.40 Petty Cash 700.00 ‘General Fund 316,454.16 Non-Judicial Real Estate Sales 2,386.81 ‘Sheriff In State Trip 30,861.95 Sheriff Dare Fund 100.00 Sheriff Seized Assets 54,562.96 Sheriff Restitution 6,563.28 Sheriff Forfeited Assets 959.60 ‘Comm Attomey Forfeited Assets 37,705.19 ‘Honaker Library Donations 24,763.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,524.32 Sheriff Domestic Violence 7,666.31 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attorney Fed Justice 757,084.64 Sheriff Fed Justice Forfeited 7,916.75 Sheriff Calendar Fund 867.31 Sheriff’s Special Projects 2,000.00 Social Services (817,967.07) Swya Asap 712,051.01 ‘Coal Road Improvement 387,490.69, CSA (606,576.34) School Fund 808,626.68 School Food 626,971.22 ‘School ‘Textbook 22,368.79 Regional Adult Education 252,927.44 Petty Cash Treasurer 217.80 COVID 19 2,521,230.91 Litter Fund Trash Pickup 20,288.43) (Current Credit (0.79) Current Debit 14.44 Title XX 17,321.05 SSI Recipients 0.00 Damage Stamp Fund 2,823.98 Valley Heights 69,809.77 Dante Sewer 49,575.00 Employee Health Insurance 3,948,141. 54 Employee Insurance Claims 1,000.00 Law Library 56,810.71 ‘Special Welfare 50,068.67 Housing Fund #2 7,700.00 Russell Co Health & Fitness 732,515.42 Cannery (154,236.75) WIB 10,051.75 Total $519,191.40 $519,191.40

Tracy Highlight

The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 10, 2020 at 5:30 P.M. via conference call pursuant to the Russell County Emergency Ordinance of April 6, 2020.

MEMBERS PRESENT: Emie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member Tony Dodi, Member John Stamper, Member Donnie Christian, Member Scott Gilmer, Member Jarred Glass, Member

STAFF: Ben Chafin, Attorney ‘The Chairman called the meeting to order at 5:32 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Donnie Christian, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 13, 2020 Meeting with correction to grammar in the chairman’s report.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, S. Gilmer

Absent: J. Glass

Nay: None

FINANCIAL REPORT Upon motion made by Tony Dodi, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the financial report and pay invoices presented.

The Roll Call Vote was: Aye: R. Lockridge, C, Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, S. Gilmer

Absent: J. Glass

Nay: None

PUBLIC/GUEST COMMENTS Preston Breeding spoke in favor of the Appalachian Youth Soccer League using the field behind the Government Center for the fall soccer season. The league will provide proof of liability insurance to the IDA.

Upon motion made by Scott Gilmer, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorize the chairman to prepare a short term use agreement with the Appalachian Youth Soccer League for emergency use, due to the COVID-19 pandemic, of the IDA property behind the Government Center. The chairman is authorized to sign all documentation relating to this matter.

The Roll Call Vote was: Aye: R. Lockridge, C, Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, 8. Gilmer

Absent: J. Glass

Nay: None

ATTORNEY’S REPORT ‘The attorney reported the appraisal has been completed on Project “Reclaim” of Two Million Dollars. This information will be provided to the Tobacco Commission for the release of the allocated funds to acquire the property. For this transaction to take place, the IDA needs to take title to an additional 67 acres of the property.

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, per legal counsel recommendation, taking ownership of the additional 67 acres within Project “Reclaim” with Russell County Reclamation LLC providing a performance bond to guarantee the remaining reclamation of this tract.

Tracy Highlight

The Roll Call Vote was: Aye: R. Lockridge, C, Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, 8. Gilmer

Abstain: J, Glass

Nay: None

CHAIRMAN’S REPORT Copper Creek Metal Works has asked for a letter of support for their application to VCEDA for a seed capital grant.

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, authorizing the chairman to prepare a letter of support for Copper Creek Metal Works application to VCEDA for a seed capital grant, The chairman is authorized to sign all document pertaining to this matter.

‘The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, S. Gilmer, J. Glass

Nay: None

Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County,

authoring the ehirman to exeut resolution authorizing the issuance of bonds

. The chairman is authorized to sign all document relating to this project.

The Roll Call Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, S.

Gilmer, J. Glass Nay: None

‘The chairman reported a business is interested in the property located across the road from Jen Mar, however the IDA has transferred the land to the Board of Supervisors and needs to be transferred back.

Upon motion made by Donnie Christian, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, authorizing the chairman to submit a request to the Board of Supervisors to transfer the property located on Gray Farm Road (Tax Map 117R 2709) to the IDA for a potential business prospect. The chairman is authorized to sign all documents pertaining to this motion.

‘The Roll Call Vote was:

Aye: R. Lockridge, C. Elliott, 7. Dodi, R. Sword, D. Christian, J. Stamper, S. Gilmer, J. Glass

Nay: None

The chairman reported there is a company looking at the old Acme building.

Project “Brown?” is moving forward and the meeting with VCEDA is set for September 23, 2020 to secure funding for the building purchase.

Lebanon Apparel is looking for property to expand their business. ‘The Government Center roofing project is about 1/3 complete.

Probation Building project has received bids on the building and will be selecting a contractor soon.

‘The VDH project has now gone through revision number 3 of the plans and we are waiting for a response.

The Board of Supervisors and the Town of Lebanon have converted the Covid Small Business Loans to grants.

Project “Jonah” has made steps forward, Property has been acquired by the project and bids will be going out for the building. Due to land issues the building will have to be moved to Russell County. This is a regional revenue sharing project.

‘The Hemp project is going into harvest time, and the Covid crisis has damaged the market. The company is working to get production back on schedule,

‘The Motel payments with VSBFA will restart in October. The project will have to be reevaluated if the payments cannot be made.

The Carriage House project is still looking for funding in order to move forward.

‘The new estimate on the road project in Hansonville with Mr. David Leonard is $200,000.00 over the original estimate. This overage will have to worked out with the landowner before the project can begin.

PUBLIC COMMENT No public comment

ADJOURNMENT Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 6:51 PM

‘The Roll Call Vote was: Aye: R. Lockridge, C, Elliott, T. Dodi, R. Sword, D. Christian, J. Stamper, S.

Gilmer, J. Glass Nay: None

MINU

MINUTES OF THE MONTHLY BOARD OF DIRECTORS! MEETING

OF THE MO!

ILY MEETING OF DIRE

TORS of The Russell County Public

Service Authority held at held at 137 Highland Drive Lebanon, VA 24266 on this 20th day of October 2020 at 6:00 PM

The following members were present, constituting a quorum (4): Carter MeGlothlin, Chairman;

Cuba Porter, Vice Chairman

Donnie Christian, Trea Chris Dyes

Clifford Hess:

Joe Hul Rhonda Lester, Secretary.

Also presen Harvey Hart: James Baker. T&L: Rita Baker, T&L. and Katie Patton

All the directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called

Carter MeGlothlin acted as Chairperson of the meeting and Rhonda Lester as Secretary of the meeting.

Harvey Hart opened the meeting with the Pledge of Alleg Donnie Christian.

ance followed by a prayer led by

Approve Agenda Motion to amend the agenda to add “Update on Consolidation - Katie Patton” to Old Business made by Donnie Christian, seconded by Cuba Porter, and unanimously adopted.

Minutes of the last meeting dated September | made by Chris Dye, seconded by Clifford He

2020 were reviewed and, upon motion duly were unanimously adopted as read.

Public Comments: None

presented to the meeting:

Page 1 of 4

ind upon motion made by Cuba Porter, seconded by Donnie Christ adopted as presented,

jan, were unanimously

10, Rita Baker with Thompson & Litton presented to the meeting the following project updates from September 15, 2020 to date:

© BELFAST PIL IL(RT. 603) WATER LINE EXTENSION PROJECT: A Progress/Management Team Meeting was held October 14, 2020 at 10:00 AM. ‘The ne: Progress/Management ‘Team Meeting is scheduled for November 18, 2020 at 10:00 AM. For this reporting period, (14) service meters were installed, and crews seeded and strawed disturbed areas.

Crews seeded and strawed disturbed areas. Main line is complete. All that remains is pressure

2 and Bac T sampling,

Carter MeGlothlin, Chairman pe were offered.

sented to the meeting

id thereupon the following resolutions

IT WAS RESOLVED THA

© Motion to approve lifting the COVID-19 Utility Relief Policy in relation to customer late fee charges and nonpayment lock-oft and amending the Disconnection for Nonpayment Policy to allow customers to apply for payment arrangements on past due balances prior to November 1, 2020 made by Donnie Christian, seconded by Clifford Hess, and unanimously adopted.

Motion to approve The Russell County Public Serviee Authority Internal Controls Process and Procedures Policy made by Clifford Hess, seconded by Chris Dye, and unanimously adopted.

12, Finance Committee Reporting by Chris Dye: Financial Review PSA Sept. 2019- Sept, 2020 1, Donnie, Harvey, Rhonda, and | met and did a review of income and expenses for the last

aalendar y

« 2. Based upon the review, everything is in good order for the last calendar year. ‘The RCPSA. finished the calendar year with $66,144.85 to the good.

Anytime we do a project the way the project funding (grant and/or loan) documents are

worded we have to take bids on all mate

Is several times a year this allows us to check the

prices and compare with what we pay for mater

Price comparison is done when placing orders for office supplies and quotes are reques

Page 2 of

when purchasing office equipment

‘This all been said, yes there are things found at different times throughout the year where

costs can be saved — example Uniforms, switching fuel purchases to cards, (due to being a

governmental entity, all axes are deducted at time of sale) ~ th a

s just (wo small examples

of the way our staff works to be sound financial stewar lly responsible Findings

AL this time the biggest area that can provide savings is to eliminate directors’ fees for the ar a savings of $1400 a month ~ or $11,200 by June 30, 2021 ~ at this time it can be reevaluated
To look at the possibility of placing certain crews on 10-hour days – to reduce the cost of

remainder of this Fiscal

overtime pay cach week, save fuel costs on trucks for one day per week along with extra

wear/maintenance cost on trucks, be in the position to better serve our customers, aid in the

completion of projects. 3. Tor ce Chi

Aggressively pursue potential new customers -

ze policy and its implementation. ample VA Dept. of Co

ford community; the VDOC facility will be a large water cons

evaluate our current Serv

‘ctions

Detention Center in Blac!

and allow the connection of several residential homes.

Aggressively pursue funding to conneet Dante Sewer Plant to the Town of St Paul Sewer facility and to add additional customers this would reduce our O&M expenses

greatly and allow for the connection of more homes.

Apply for Project Funding to connect Lower Iind and Upper End water systems so we ean low water in both directions
Identify and apply for project funding to finish the inter-conneetions with all of our surrounding counties.
Cont

nue replacing old lines that are at or near the end of their service life and continue to

work on redueing our water los

Closing

The goal of this

board is to provide the entire county with the high:

st quality of sale drinking

water and safe sewer disposal as possible. We want to do this with lowest rates possible and

at the same time be able to adequately pay our employe:

providing them the best work

environment possible. We are only as effective and efficient as each of our employees and we

have the best employees there are

I was recommended that the board member monthly compensation of $200.00 each be

forfeited as a way of lowering costs to RCPSA. Cuba Porter suggested that those funds be

Page 3 of 4

placed into an account to be used for emergency situations only and would have to have a majority vote from the board members before any use. The decision was tabled pending the I County Publi

changes would have to be made in order to set up such ar

legal counse!’s review of The Russ Service Authority By-Laws to see if any

‘count,

13, Old Business to Discus Update on Consolidation by Katie Patton, |

gal Counsel

Title Opinion has been done and will be sent to RD for review.

Closing should be done soon, we may have to hold a special called meeting to sign closing

documents.

14, Matters pr Chri

sented by the Board:

Dye presented to the meeting and thereupon the following resolutions were offered.

Motion to approve BootClothing allowances to each employee in an amount not to exceed $150.00 made by Chris Dye, seconded by Donnie Christian, and unanimously adopted

Cuba Porter inquired about an update on the contrac/payment for Crossroads Engineer

ne regarding the Dante Sewer Project. David Edmonds. Jr. reported to the board that he and Low Ann Wallace of the Russell County Board of Supervisors had a phone conference with Cro

ny information regarding the Dante Sewer Project until some L

with Crossroads Engineering to discuss the Dante Sewer Project. Carter MeGlothlin,

srouds Engineering and was (old that Crossroads Engineering would not be turning over

sort of compensa

received. Carter MeGlothlin, Chairman advised Harvey Hart, Director to organize a meeting

Chairman also requested that he, Cuba Porter, Rhonda Lester, and Katie Patton, Legal Counsel

be present at this meeting.

There being no further business to come belore the meeting, a motion to adjourn at 7:22 PM made by Clifford Hess, seconded by Donnie Christian, and duly approved by the Board of Directors. ‘The next meeting is scheduled for November 17, 2020 at 6:00 PM

Dated in the Commonwealth of Virginia on Kase Kole piel, Kealir.

the 20" day of October 2020. (Signature)

Seen

‘ary Name: Rhonda Lester

Page 4of a

Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes August 18, 2020; Town of Lebanon Meeting Room, 6:30 P.M.

Committee Members

Jim Lyttle, Chair

Jennifer Chumbley, Secretary/Treasurer Alice Meade Vice Chair

Victoria Gent

Jamie Ball not present

Maddie Gordon

Danny Altizer

Ex-Officio: Angie Carpenter, Chamber of Commerce Heather Powers, RC County Tourism Coordinator

Staff N/A

Attendance from the Public: Renee Hodges, Shane Farmer, Michelle Workman

Call Meeting to Order: Jim Lyttle called the August 18,2020 Russell County Tourism Advisory Committee Meeting to order at 6:30 pm.

Approval of Minutes:

July 28, 2020 meeting minutes, motion by Alice Meade to approve minutes, Victoria Gent seconds.

Motion carries. June 23, 2020 meeting minutes, motion by Alice Meade to approve minutes, Danny Altizer seconds.

Motion carries

Additions to the Agenda/Open Comments:

‘A motion was made by Jennifer Chumbley to approve the agenda. The motion was properly seconded by Alice Meade and the motion carried.

VTC orientation and Notes - Michelle Workman Presentation Michelle Workman provided folders to committee, and presented services offered by VTC including Top 13, LOVEWORK reimbursement, resources and other grants provided by VTC. Committee discussed bylaws and strategic plan as well as potential adopted changes which are required by Heart of

Appalachia. A motion was made to set up a meeting with the Strategic Subcommittee and appoint the same committee to approve the bylaws by Danny Altizer. The motion was properly seconded by Victoria Gent and the motion carried.

‘OLD BUSINESS:

TREASURER’S REPORT:

Heather Powers and Jennifer Chumbley advised committee about the Facebook charges for marketing and promotion in the amount of $25 that had billed out of total budgeted amount. Heather discussed previous membership of the Blueridge Travel Association which is $500, and this charge has not been applied yet. Jennifer Chumbey made a motion to not join Blueridge Travel Association this budget year. The motion was property seconded by Danny Altizer and the motion carried.

Strategic Plan See above motion

Video

The video prepared and purchased for TAC was presented to the committee. Jim Lyttle advised that Becki Joyce would like to use the video for the Southwest Virginia Economic Forum. The check will be released to Preston and Brad for their work on the video as voted in previous minutes.

Art Gallery

The TAC cannot charge to rent wall space but can ask for a donation if the artist sells a piece of art. Rene Hodges presented artwork as a local photographer, which will be going on the wall soon. Jim Lyttle advised that the schools would be contacted to offer wall space for artists, and that the artist would need to provide information on the artwork itself, if they wish to sell those. Committee discussed that the contract should be for Russell County residents only to start out so that we showcase Russell County artists. Danny Altizer made a motion to amend the artist gallery contract to only Russell County residents. The motion was properly seconded by Alice Meade and the motion carried.

Appointment ~ Wander Love Grant Jim Lyttle advised the committee about the subcommittee to work on the Wander Love Grant, and that if anyone has ideas to forward to Victoria Gent or Heather Powers. Heather went over the process of the grant with the committee, $10,000 grant and the development of an app as well as marketing.

Secretary/Treasure Committee discussed separating the two roles, and that the bylaws could be changed to keep those two together. No changes were made at this time. Jennifer Chumbley will remain Secretary/Treasurer

Meeting Times: Committee discussed the option of day or evening meetings and locations. Shane Farmer advised that price is $25 per hour for the Town of Lebanon’s new rooms. Jennifer Chumbley made a motion to keep

meeting time on 3" Tuesday every other month at 6:30PM. meeting location to be determined based on access. The motion was properly seconded by Danny Altizer and the motion carried,

‘Subcommittee Reports Jennifer Chumbley went over Media subcommittee meeting and the importance of using different media outlets such as print, social media and how to use hashtags on all postings, scripts or templates. She further advised the subcommittee discussed a hashtag campaign, such as a giveaway basket,

Jim Lyttle advised that Genealogy and History Subcommittee met at the Old Courthouse and watched a presentation, which Fran Combs will present to the public on certain days giving history of region. Kelly McBride is helping to develop history.

ees have not been able to meet.

Due to COVID19 many subcomi

Brochure

The final draft for brochures is almost complete for 10,000 copies. Some will be in distribution welcome centers as well as in the communities. Maddie Gordon is getting the final coor

and it should be finished and ready for print. Dana Wolfe will have them ready after she receives them for printing.

Fund Raising

Jim Lyttle spoke about the calendars that was discussed in subcommittee and how to obtain pictures. Jennifer Chumbley wanted to do a Heroes Calendar but due to the line items for our specific county budget, there are limits on how to get the pictures and the how to pay for the calendar. Committee discussed options to pay for pictures, such as for brochures and rack cards, which can then be used for calendars. Jim explained we would need to use non designated donations if we wanted to just proceed with certain fund raising. The committee discussed options such as baskets and how to get donated items, and if selling tickets or hash tags for followers would be better. A tee shirt slogan campaign was mentioned.

New Business:

Heart of Appalachia The HOA has not had regular meetings due to COVID19 ~ nothing new to report.

Community Presentations: Shane Farmer is working on a community presentation for September however due to COVID it may not

happen.

Grant Opportunities Marketing Leverage Program. There will be a webinar Thursday to go over a new grant opportunity. The applications are due September 17" and will require two partners but there will no requirement for cash

match. Heather advised that subcommittee could meet with her to go over

match but there is an details.

Event Setup The healthy bucks has been setting up on Saturday and Wednesday at the Farmer’s Market, so the committee discussed options for setting up at events and how to deal with limitations due to COVID19.

Comments: The committee commented about the Christmas Tree Decorating Lebanon or possible float for tourism

in parades.

Dates to Remember: Next regular TAC meeting will be October 20, 2020 at 6:30PM Firehall Lebanon,

Adjouri Jennifer Chumbley made a motion to adjourn at 8:30PM and the motion was properly seconded by Alice

Meade and approved by TAC. The next Russell County Tourism Advisory Committee Meeting was scheduled to take place on October 20, 2020 at 6:30 pm_and be held at the Lebanon Fire Hall.

Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes ‘August 18, 2020; Town of Lebanon Meeting Room, 6:30 P.M

x Chair Signature

Prepared By: Jennifer Chumbley Tourism Advisory Committee Secretary

P.O Box 1208 Office: 276-889-8000 137 Highland Drive Cell: 276-254-0014 Lebanon, VA 24266 [email protected]

COUNTY VIRGINIAY

Russell County Tourism

October highlights:

-Worked on information and write ups for a “Go Outside an Outdoors magazine as well as a BRO sponsored post on hi with links to the Wanderlove blog. (Part of Wanderlove grant).

Play Guide” for the November edition of Blue Ridge ig for online, skyscraper web ad and enews ad spot

-Worked with designer/creator on ap creation and information for Russell County Tourism ap (part of Wanderlove grant),

-Participated in interview panel for selection of team for Cumberland Plateau Outdoor Recreation and Economic Analysis and Development Plan. SE Group was selected.

-Meetings with tourism advisory committee fundraising committee to work on projects. Attended CRVI steering committee meeting,

Attended monthly Russell County Chamber meeting,

-Participated in industry call with Virginia Tourism Corporation

-Captured some updated fall pictures to use with marketing at some tourist attractions around the county. Worked with local photographer to secure new pictures for marketing purposes.

-Social media posts/event updates.

-Russell County Tourism Advisory Committee regular meeting held October 20, 2020.

Highlights from meeting

-Election of officers held, (Chair-Jim Lyttle, Vice Chair-Alice Meade, Sectetary-Jennifer Chumbley and Treasurer Victoria Gent.) -Reports from subcommittees Fundraising-Preparing to finalize a 2021 calendar to be for sale by December with local scenes and important dates for year. Mug and glass sales going very well. Already making a profit and will be able to have at a minimum $500 for Russell County Scholarship for local high school graduating senior. Agritourism: Many farms won’t allow group tours yet due to Covid. There ate 37 Virginia Century Farms in Russell County. Would loke to see these recognized and work with farms on obtaining status that have not applied. torical and Genealogy-Russell County Old Courthouse requested assistance with their facebook page. Jennifer Chumbley was going to get up with them,

Other items: Jamie Ball said that Honaker was in process of creating a visitors center. -Virginia Tourism Corporation is working with RC Tourism on making visitors bags at five regional airports that will include Russell County brochure,

-Russell County brochure is in the Viry roadways that lead into Russell County. -Tourism committee will be creating a float for local Christmas parades that have them this year, Will be participating with Lebanon Christmas Tree display at Lebanon Middle School.

ia Welcome Centers at Rocky Gap, Fancy Gap and Bristol. All major

Russell County Planning Commission 10/19/20

The Russell County Planning Commission met on Monday, October 19,2020 in the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133, Highland Drive Lebanon VA.

Members Present Members Absent Others Present Jack Compton Kevin Tiller Esq. Charlie Edmonds . Lonzo Lester Dustin Keith

John Mason

Chairman Kirby Meadows Mark Mitchell

Vice Chair Andy Smith Roger Sword

Wayne Young

Oris Christian

Chairman Meadows called the meeting to order at 6:30 P.M. Invocation and Pledge of Allegiance given.

Motion by Charlie Edmonds, seconded by Oris Christian to approve the agenda. Motion carried.

Motion by Roger Sword, seconded by Oris Christian to approve minutes of 09/21/20 meeting. Motion carried.

Election

Vice Chair Andy Smith nominated Kirby Meadows for Chairman. Mark Mitchell made the motion that nominations cease and Kirby Meadows be elected by acclimation, motion carried.

Jack Compton nominated Andy Smith for Vice Chairman. Mark Mitchell made the motion that nominations cease and Andy Smith be elected by acclimation, motion carried.

Roger Sword nominated Mark Mitchell for secretary. Andy Smith made the motion that nominations cease and Mark Mitchell be elected by acclimation, motion carried.

New Business

Lonzo Lester presented request to amend the Comprehensive Plan. VDOT Projects #1 Century Farm Road, #2 U S Route 19 Northbound and Southbound lanes near Tiller Trailer Court. #3 U S Route 58 at Sundown Drive. (Details attached.) Motion made by Andy Smith seconded by Roger Sword to amend the Comprehensive Plan as requested, motion carried. Andy Smith requested that while involved with Project #2 that obstruction of view near old Elk Garden School be addressed as well.

Chairman Meadows opened discussion about the county Agent vacancy. Mr. Lester stated that the he and the Board of Supervisors had been dealing with the vacancy. Ms White ask for a ten percent raise to continue to serve as the Agent. Dustin Keith stated that it would be advantageous for the Agent to be in the County Assessor’s Office. Kevin

Tiller ask if anyone in the Board of Supervisors office could be assigned the Agent’s duties and possibly limiting the days of availability. Mr Lester that they were already short staffed unable to absorb any additional responsibilities. Roger Sword brought the fact that Ms White was already receiving $1200.00 per year and to consider that in making a decision. Oris Christian stated that his son Donnie would consider the position, due to his qualifications and experience. Variious other options were discussed. Motion made by Mark Mitchell, seconded by Andy Smith that Chairman Meadows appear before the Board of Supervisors at their November meeting and ask that the Board negotiate with Crystal White for a suitable stipend for the County Agent position, motion carried.

Lonzo Lester presented a plat for Pure Salmon VA LLC. After review Roger Sword moved, seconded by Jack Compton that the consolidation of the property was exempt from ordinance, motion carried.

Mr Lester also presented a plat for Richard and Tammy Perkins. After review Mark Mitchell made the motion seconded by Oris Christian that the conveyance to a family member was exempt, motion carried.

The plat previously presented for Linda Patrick with the 30 foot right of way was discussed. Motion by Jack Compton seconded by Oris Christian was exempt from ordinance, motion carried.

Motion by Andy Smith seconded by Dustin Keith that the plat for Kenneth and James Osborne property line adjustment was exempt from ordinance, motion carried.

Motion by Jack Compton seconded by Andy Smith that plat containing -7 Acres conveying land from Greg Farmer to Clinton and Joyce Farmer be approved, motion carried.

Motion by Mark Mitchell seconded by Dustin Keith that single division of land on State Route 673, Morning Star Circle of Dolphus and Brenda Murdock exempt from ordinance, motion carried.

Kevin Tiller presented plat for Peggy Williams and Meredith Neece expanding Meredith Neece property. Motion by Andy Smith seconded by Oris Christian that adjoining land owner exempt, motion carried.

Review of Plats Reviewed 09/22/20 thru 10/19/20 transactions. Other Business

Andy Smith discussed the possibility of making plats available electronically.

Chairman Meadows authorized Mark Mitchell to sign plats.

Dustin Keith informed the Planning Commission of land access seminar to be presented at an upcoming meeting by Austin Counts of Appalachian Voices. Mr Keith also brought up online access to tax maps. Mr. Lester responded to the actions taken by the Board of Supervisors.

Next Delinquent Tax Sale is Scheduled for November 10* at 11:00 AM at the Russell County Government Center.

Chairman Meadows ask that next month to schedule a joint public hearing with the Board of Supervisors in reference to the Comprehensive Plan. Chairman Meadows informed the Commission that he had akey to the building.

Motion to adjourn by Charlie Edmonds seconded by Dustin Keith. Motion carried.

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary

Russell County Planning Commission

August 18, 2020- September 21, 2020

. Thomas Meade added .03 AC to Henry W. & Linda Meade (new acreage .59 AC) Remaining acreage 33.72 AC Adjoining Land Owner Porter Hollow RD

. Caleb & Tabatha Smith 4.09 AC on right of way divided off Remaining acreage is 20 AC Green Valley RD

. Riverbound Trout Farms LLC 11.09 AC & 18.91 AC to Pure Salmon LLC Remaining acreages are 37.35 AC & 30.93 AC US HWY 19 ‘

. Robert & Teresa J Mercer Boundary line adjustment, new acreages 7.447 AC & 1.211 AC Mountain RD

. Linda Crabtree 43.234 AC to be sold Remaining acreage -766 AC Hubbard Town RD

. James Milton .43 AC to Sharon Fogleman Remaining acreage 7.39 AC Adjoining Land Owner Deerfield DR

. Justin & Jessie Grizzle 2.076 AC to Brandon Bise Remaining acreage 8.924 AC Combs Valley RD

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian Cart Rhea AtLorge District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton

District 4 District 6 District 4

Lou Ann Wallace Stove Breeding, Vice-Chairman Lonzo Lestor

District 2 District County Administrator

October 10, 2020 Russell County Planning Commission Dear Members,

The Russell County Board of Supervisors is requesting the following Virginia Department of Transportation (VDOT) Projects be added to the County’s Comprehensive Development Plan

Century Farms Road (Rte. 667) ~ Road is a safety concern due to increased traffic to

landfill and recent accidents. County and Towns disposal trucks use this route along with County residents. Road too narrow and needs widening. dd Century Farms Road, Route 667, widening from Route 747 to Route 668.

U.S. Rte. 19 NB and SB (Segment,IDs 140853 and 140819)-meet the safety improvement need. By increasing the super elevation fo meet VDOT’s minimum standards, the safety along U.S. Route 19 will be improved

The proposed project increases the super elevation of the eastbound direction of US 19 approximately 1,900 feet west of SR 80 to meet VDOT’s minimum standards. The south side of the roadway will be kept constant while the north side will be lowered to achieve the required super elevation through the horizontal curve. Roadway improvements will occur in the median for a length of approximately 1,600’ and will include a 6" paved shoulder with rumble strips.

U.S. Rte. 58 at Sundown Drive intersection (Node ID 402154) meets the need for safety improvement (CoSS). Tur lane improvements will improve the safety of this intersection by providing more room for vehicles to queue without impacting the adjacent through movements.

The proposed project involves extending the turn lanes at US 58 at Sundown Dr to meet VDOT’s minimum standards. The eastbound left- and westbound right-turn lanes will be extended to 200’ storage and 200’ taper. The eastbound left-tum lane will have a paved 4 inside shoulder and the westbound right-turn lane will have a paved 8" outside

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

Russell County Virginia “The Heart of Southwest Virginia”

Harry Forguson Carl Rhea

At-Large District 3

Tim Lovelaco Rebecca Dyo, Chairperson David Eaton

District + District 6 District 4

Lou Ann Wallace Stovo Brooding, Vice-Chairman Lonzo Lester

District 2 District § Gounty Administrator RESOLUTION

Ata regularly scheduled meeting of the Russell County Board of Supervisors held on

August 5", 2019, on a motion by Pyeuted Sater, seconded by Mists Pesta the

following resolution was adopted by a vote of "2 to :

WHEREAS, the Russell County Board of Supervisors desires to submit an application for an allocation of funds of up to $194,709 (Coal Severance Funds) through the Virginia Department of Transportation Fiscal Year 2021-22, Revenue Sharing Program; and,

WHEREAS, $194,709 of these funds are requested to fund Rte. 667 (Century Farms Road) Widening Reconstruction, from Rte. 747 to Rte. 668; and,

WHEREAS: The Russell County Board of Supervisors hereby supports. this application for an allocation of $194,709 through the Virginia Department of Transportation Fiscal Year 2021-22 Revenue Sharing Program.

NOW THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Russell, hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project(s) under agreement with the Virginia Department of ‘Transportation in accordance with the project financial document(s).

BE IT FURTHER RESOLVED, that the County Administrator is authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation,

ADOPTED this 5" day of August 2019.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 « (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.s

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian Carl Rhea AtLarge District 3

Tim Lovelaco Robocea Dye, Chairperson David Eaton

District 4 District 6 District 4

Lou Ann Wallace ‘Stove Breoding, Vice-Chairman Lonzo Lester

District 2 District 8 Gounty Administrator

Resolution of Support

Virginia Smart Scale Project Applications for the County of Russell, Virginia

WHEREAS, acomprehensive, cooperative, and continuing planning process isto be

carried out in Russell County Virginia; and

WHEREAS, Virginia Smart Scale established a prioritization and scoring process to evaluate projects for funding and project selection by the Commonwealth Transportation Board; and

WHEREAS, Applications for the Virginia Smart Scale process are due August 17, 2020; and

WHEREAS, Counties are eligible to submit projects on Corridors of Statewide Significance with a resolution of support from the Russell County Board of Supervisors; and

NOW, THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors as follows:

That the US. Route 19 EB Super Elevation Improvements Project inthe County of Russell, Virginia, is fully supported and endorsed by the Russell County Board of Supervisors for the Smart Scale application

and funding process.

BE IT FURTHER RESOLVED that a Resolution of Support for Virginia Smart Scale Project Applications for the County of Russell, Virginia is hereby approved,

RESOLVED this 3" day of August 2020, by the following vote: Recorded Vote:

Moved By: Wablece—

Seconded By: AVS Lol. al hg.

Yeas: _7 Rebecca Dye, Chairperson

Nays: ‘ounty of Russell Virginia

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia “The Heart of Southwest Virginia”

ris Christian Carl Rhea AtLarge Distet

‘Tim Lovelaco Rebecca Dye, Chairperson David Eaton

District 4 District 6 District &

Lou Ann Wallace Stovo Brooding, Vico-Chalrman Lonzo Lestor District 2 District § County Administrator

Resolution of Support

Virginia Smart Scale Project ‘Applications for the County of Russell, Virginia

WHEREAS, a comprehensive, cooperative, and continuing planning process isto be carried out in Russell County Virginia; and

WHEREAS, Virginia Smart Scale established a prioritization and scoring process to evaluate projects for funding and project selection by the Commonwealth Transportation Board; and

WHEREAS, Applications for the Virginia Smart Scale process are due August 17, 2020; and

WHEREAS, Counties are eligible to submit projects on Corridors of Statewide Significance with a resolution of support from the Russell County Board of Supervisors; and

NOW, THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors as follows:

That the U.S, Route 58 Alt. Turn Lane Improvements at Sundown Drive Project in the County of Russell, Virginia, is fully supported and endorsed by the Russell County Board of Supervisors for the Smart Scale application and funding process.

BE IT FURTHER RESOLVED that a Resolution of Support for Virginia Smart Scale Project Applications for the County of Russell, Virginia is hereby approved.

RESOLVED this 3" day of August 2020, by the following vote: Recorded Vote: Moved By:

Seconded By: Yeas: _7, Refiecca Dye, Chairpérson

gd County of Russell Virginia

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 « (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Nay:

MEDIAN TO.

US 58 ALT TURN LANE IMPROVEMENTS AT SUNDOWN DRIVE Legend

RUSSELL COUNTY CONFERENCE CENTER

October 1, 2020

The following is a list of the Russell County Conference Center events for the month of October.

Date Event Event Type Space 10/02/20 WOB Training Individual Quarter

Pam Ratlff Event $75 10/04/20, LHS Class Reunion Individual Full Connie Hale Event $25

Canceled 1005/20 Board of Supervisors Meeting Community Full Lonzo Lester Event $125 Free 10/06/20 AEP Clinch River Plant Meeting Individual Half Karen Gilmer Event $100 10/07/20 LHS Boys Basketball Bingo Fund Raiser Community Full Laura Vencill Event $25

Canceled 10/08/20 Region 1 Meeting Individual Full Mickey Rhea Event Free $125 10/08/20 Growing Friends & Flowers Community Fall ‘Yvonne Dye Event $25

Canceled

10109120 Masquerade Jewelry Fund Raiser Individual Full

Jodi Combs Event $25

Canceled 10/10/20 Wedding Individual Full Sherry Fields Event $25

Canceled 10/13/20 ‘SWRJA Board Meeting Individual Full Jeannie Patrick Event $125 10/14/20 Law Enforcement Update Training Individual Full Zach Stoots Event $125 Free 10/15/20 Law Enforcement Update Training Individual Full Zach Stoots Event Free $125 10/17/20 Bridal Shower Individual Full Karen Gent Event $25

Canceled 40117120 Baby Shower Individual Full ‘Susan Smith Event $185 10/18/20 Baby Shower Individual Full Karen Bostic Event $25

Canceled 10/19/20 Mountain Movers Community Full Kevin Blankenship Event Free $125

10/21/20 Deposition Individual Quarter

Cindy Norman Event $150

10/22/20 Star Ministries Bingo Community Full Rebecca Robinette Event $125 10/24/20 Wedding Individual Full Logan Edmonds Event $25

Canceled 10/24/20 Baby Shower Individual Full Nancy McCoy Event $125 10/26/20 Election Officer Training Individual Full Yvonne ook Event Free $125 10/27/20 Election Officer Training Individual Full ‘Yvonne Cook Event Free $125 10129120 ‘Annual PE Seminar Individual Full Barbara Altizer Event $505

(Total: $2,465.00)

$875.00

Final Total = $ 1,590.00

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON OCTOBER 13TH 2020 MEMBERS & GUEST PRESENT

EUGENE FERGUSON Linda Cross Mike O’Quinn Gary Dotson HENRY STINSON

1-GUARD RAILS REPLACED AS DAMAGED

2-RT 58E JUST BEYOND QUARRY ROAD A SECTION OF GURAD RAIL DAMAGED FROM A FALLEN TREE

SHOULDER REPAIR AND POT HOLE

1-Rt 613/58 just off Rt. 58 at parking lot ASPHALT has broken off causing vehicle problems. Gravel has been pulled up against pavement

2- 5-Rt 195/949 needs signs warning of an intersection or/and watch vehicle turn 3-Rt. 657 Church Hill road rocks falling off bank blocking the creek one mile on left from the church

4-Rt 620 one mile up out of Finney pavement broken off needs pipe and filled

5- All, back roads need grass cut for VISIBILITY RT 846 MARVIN HESS RD BRUSH COMING OUT INTO ROADWAY Rt.695 TROUT POND ,615 IN THE MUD HOLE AREA AND 683 DIFFERENT AREA’S NEED WEEDS cut also on rt. 67 swords creek at the blinking light near the school

6-Rt, 615 near 870 intersection tree hanging over the wall -talked to road crew to remove

7-Rt 616, Chaney, Cr. road breaking off in a sharp curve near the top under review to take care of the slide 8-Rt 615 big pot hole near moss three prep.

9-Rt 615 Back Valley cracker neck area dips IN THE ROAD has been patched will fix better in the spring

10 RT. 19 NEAR DOLLAR GENERAL STORE A SMALL TREE BLOCKING VISIBILITY FOR HIGHWAY ENTERANCE will talk to the property owner

11-Rt.628 Booty two large pot holes near the top of the hill

12RT. 682 DEAD TREES HANGING OVER THE ROAD HALF MILE FROM RT 609 AND BRUSH FROM FALLEN TREES LAYING ALONG THE ROADWAY NEED TO BE REMOVED - will put on schedule to remove

13- Rt. 600 Wilder Hollow large pot hole near the top of HAZEL Mountain 14-Rt.601Skeens Fork Sandy Ridge road washout causing road to break off

15-Rt. 604 Molls Cr. Several large pot holes between the 35 mile speed limit signs which begin near the church and proceed up the creek

16- Rt.661 Artrip Bridge washout near the entrance to the bridge

17-Rt 665 past the ball park road falling in just pass 600 intersection

18- Artrip swinging bridge has a tree caught on it from flooding water- passed

along to the bridge crew 19-RT. 662 OFF RT 82 NEEDS BRUSH CUT AND SHOULDER WORK

SCHOOL BUS SAFETY AND OTHER CONCERNS

1- Rt.19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES-HANDLED IN BRISTOL

2-Rt 71N request speed limit signs need to be moved back near Fincastle Subdivision to slow down oncoming traffic LOOKING TO INSTALL CAUTION TRAFFIC ENTERING HIGHWAY

3-Rt 80 Blackford Bridge ruff possibility dropping down-BRIDGE CREW MADE AWARE WILL PASS ON TO BRISTOL

4-Rt. 816 & 819 road narrow need delineator’s installed WILL GIVE TO SIGN CREW FOR EVALUATION

5-RT. 609 HIGH POINT ROAD NEEDS SPEED LIMIT SIGNS INSTALLED

6-RT. 19 NORTH NEAR GASFIELD SERVICES NEED CAUTION VEHICLE ENTERING HIGHWAY SIGN

ITEMS REPORTED CORRECTED

1-RT 58E BETWEEN MILE MARKER 68 & 70 SEVERAL RUFF PLACES IN PAVEMENT AND POT HOLES

2-RT 63 DANTE MOUNTAIN AND RT 661 ARTRIP ROAD KUDSU NEEDS CUT BACK BLOCKING SIGNS AND GUARD RAILS

3-RT 645 ROAD SINKING % MILE PASSED IVY RIDGE WILL PATCH WHEN IN THE AREA

4-RT 645 RUFF SPOT IN THE ASPHALT NEEDS NEW PATCH % MILE ON RT 620

5-RT 615 DINSMORE HILL LARGEROUGH SPOT PAVEMENT COMING UP

6-RT 665 CALVARY BAPTIST CHURCH ABOUT % MILE ROUGH SPOTS PAVEMENT COMING UP IN. BOTH LANES

7-RT 67/635 HORTON RIDGE PAST L&M AUTO PARTS A NEW PIPE HAS BEEN INSTALLED ELIMINATING A WATER HAZARD,

FUTURE MAJOR SAFETY PROJECT

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE

BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED. HEAVY TRAFFIC TO A CAMP SITE. COUNTY WORKING WITH VDOT A RIGHT OF WAY PROBLEM

2-Rt.67 SOUTH pavement broke up in the middle of the road just before Rt. 622

3-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. PAVING SCHEDULED IN 2021 WILL BE FIXED THE

4-Rt. 71s / 604 Molls Creek INTERSECTION needs bank scaled back for visibility instead a stop bar will be installed and brush to be keep trimmed —WILL KEEP BANK SCALED BACK

5-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

6-Rt. 645 New Garden Road water undercutting road one mile East of Nash’s Ford Bridge GETTING WORSE

7-Rt. 19N ramp onto Rt. 80at Elk Garden School is ruff and tilted IN THE WORKS

UNDER LINED AND BOLDED COMMENTS WERE REPORTED FROM HENRY KINCER

COMMISIOM MEMBER INFROMATION

Barbara COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 210 8504 MIKE O’QUINN 701 7086 CARL RHEA 2543810 HENRY STINSON 873 4905 HENRY KINCER 889 7601

NEXT MEETING WILL BE NOVEMBER 10TH 2020 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!!IPREPARED BY GARY DOTSON

Address Property Owner

4478 Red Oak Ridge Warren & Lesha Kiser

Rd.Castlewood, VA 24224

4982 Mew Rd, James D. Ratliff

Castlewood, VA 24224

2625 Banner St. St. Beecher Mays & Brenda Paul, VA 24283, Hammons c/o Connie Jessee

106 Talbert St. Castlewood, VA 24224

Winchester Hotel

Washers and Dryers–Sun

Lewis Property—Dante

Gene Couch-Memorial Drive

Dilapidated Structure and Litter Reported Sites

‘Tax Map Id.

158 R SB 1831 156 LIA 336,

157 L1B 3294

08/31/2020: Bullding Official has made contact with Russell Co. Litter Officer to arrange a site visit.-10/26/2020: Proceed with legal action if R.C.B.0. recommends it.

10/26/2020: Has not yet been observed by R.C.B.D.

10/26/2020: Forward to Russell County Sheriffs office for enforcement,

10/26/2020: Need to do further site visits R.C.B.D.

10/26/2020: Forward to Russell County Sheriffs office for enforcement.

R.C.B.O, cannot determine if a sinkhole has been cleaned out and filled in.

Animal Shelter Report October 2020

69 dogs, transferred to rescue

Library Board of Trustees Meeting

Members Present ________ Members Absent Judy Ashbrook Yvonne Dye ‘Ann Monk Susan Breeding Karen Herndon Sherry Lyttle Karen Davis Sharon Van Dyke Sharon Sargent

Chair Karen Herndon called the meeting to order 15 September 2020 at 5:06 pm.

Minutes: Sharon Van Dyke made and Ann Monk seconded a motion to approve the August minutes as distributed; motion passed.

Communications:

Judy Ashbrook made and Karen Davis seconded a motion to approve the bills; motion

Judy Ashbrook made and Sharon VanDyke seconded a motion to take the meeting room policy off the table and accept it as written; motion passed.

New Busines:

‘Susan moved that the Board go into closed session pursuant to Section 2.2-3711(A)(1) of the Code of Virginia for the purpose of an employee personnel matter.

Sharon VanDyke made and Karen Davis seconded a motion to exit the closed session; motion passed.

Susan moved that the Board certify that to the best of each members knowledge, only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed session were heard, discussed, or considered in the closed session and Karen Davis seconded the motion; motion passed. Roll Call vote: Judy, aye; Susan, aye; Karen Davis, aye; Yvonne, aye; Karen Herndon, aye; Ann Monk, aye; Sharon VanDyke, aye.

The Board directed Kelly to consult the county attorney regarding personnel issues.

Review and Summary: Sharon Van Dyke made and Ann seconded a motion to adjourn,

Respectfully submitted, _Kelly McBride Delph

CUMBERLAND PLATEAU RWMA:

Mr. Toby F, Edwards, Executive Director CUMBERLAND) PLATEA:

BUCHANAN COUNTY:

Mr. Jeff Cooper Mr. Tim Hess

DICKENSON COUNTY:

Mr, Damon Rasnick Mr. Ronald Peters

RUSSELL COUNTY:

Mr. Carl Rhea. Mr. Tim Lovelace

Agenda |. October 21, 2020 CPRWMA Board of Directors Roll Call for Quorum.

I, a) Approval of Minutes of the September 17, 2020 meeting…

Motion, Seconded:

Ill. Administrative Business a) Review CPRWMA Waste Stream Report September 2020…

b) Approval of the Treasurer’s Report for the month of September 2020…

2018 and 2019 audits… Motion:, Seconded: V. New Business

a) 401k program and authorization. Motion: Seco b) Health Insurance Renewal.

VI. Correspondence

a) Permit updates for Dickenson and Russell Transfer Stations…

b) Buchanan and Russell BOS Letters Tire Machine and Left over funds.

Vil. Adjournment and Next Meeting. Chair or Vice Chair conducting the meeting:

Motion: Seconded:,

Minutes submittd@ By! Sn Suueredeenderancn, VA 24266 e z mi [email protected]

www.cprwma.com

…Attachments:

Attachments

CUMBERLAND PLATEAU RWMA: DICKENSON COUNTY:

Mr. Toby F. Edwards, Executive Director CUMBERLAND) ‘Mr. Damon Rasnick PLATEAU. Mr. Ronald Peters BUCHANAN COUNTY: RUSSELL COUNTY: Mr. Jeff Cooper ‘Mr. Tim Hess ‘Mr. Carl Rhea

Mr. Tim Lovelace

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes September 17, 2020

Members Present: Others Present:

Damon Rasnick, Chairman ‘Toby Edwards, Director

Jeff Cooper RJ. Thornbury, Legal Counsel

‘Tim Hess Saundra Honaker, Finance Officer

Carl Rhea Danny & Becky Davis, Buchanan Co. Ronald E Peters Justin Rodda, Advance Disposal

‘Tim Lovelace (via phone) Brandon Monroe, Trucking

CALL TO ORDER: Chairman, Damon Rasnick, called the September 17,

2020, meeting of the Board of Directors to order at 5:10 PM. The meeting was held in Lebanon, VA at the Bonanza Restaurant.

QUORUM: A quorum of those physically in attendance was established.

ELECTRONIC PARTICIPATION: Pursuant to Code of Virginia Section 2.2-3708.2, ‘upon notice provided to the Chair, Board Member Tim Lovelace, participated by phone from Russell County, Virginia, as he could not attend physically due to a temporary disability (quarantine).

Motion was made by Jeff Cooper to approve the reason for allowing Tim Lovelace to participate electronically. Motion was seconded by Ron Peters. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea - Aye Tim Hess ~ Aye Jeff Cooper - Aye Ron Peters ~ Aye ‘Tim Lovelace - Aye

137 Highland Drive / P.O. Box 386 Lebanon, VA 24266 Phone 276-833-5403 Email [email protected] www.cprwma.com

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes September 17, 2020 Page 2

APPROVAL OF MINUTES: _The minutes of the August 20, 2020 monthly Board Meeting of the Board of Directors were presented for consideration, A motion was made by Ron Peters to approve the minutes and seconded by Car! Rhea. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea - Aye Tim Hess - Aye Jeff Cooper - Aye Ron Peters - Aye Tim Lovelace - Aye ADMINISTRATIVE BUSINESS Ww PORTS - August: Toby Edwards reported that tonnage

has not decreased, and Russell County numbers are great. Ron Peters made a motion to approve the waste stream report as presented and seconded by Jeff Cooper. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea ~ Aye

Tim Hess - Aye Jeff Cooper - Aye

Ron Peters - Aye Tim Lovelace — Aye TREASURER’S REPORT: _Tim Lovelace presented the CPRWMA

Treasurer’s Report for the month of August 2020, reporting the total in the bank was $503,024.86 at the end of August. Ron Peters brought attention to an adding error from the CPA on the overage amount from 2018. This error will be brought to the attention of the CPA and a correction will be requested. ‘A motion was made by Jeff Cooper to approve the finance report as presented with correction by CPA at a later time and seconded by Tim Hess. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea - Aye ‘Tim Hess ~ Aye Jeff Cooper ~ Aye Ron Peters - Nay Tim Lovelace - Aye

CPRWMA ATTORNEY’S REPORT FOR MAY 2020: Attorney requested to

give report regarding User Agreement under Old Business.

LITTER AND RECYCLING REPORT: Dickenson County Household

Hazardous Waste event was a huge success. Motion made by Jeff Cooper and

Cumberland Plateau Regional Waste Management Authority Monthly Board Meeting Minutes September 17, 2020 Page 3

seconded by Carl Rhea to accept the report as presented. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea ~ Aye

Tim Hess - Aye Jeff Cooper - Aye

Ron Peters - Aye Tim Lovelace - Aye OLD BUSINESS

Users Agreement with Member Counties: A motion was made by Jeff Cooper

and seconded by Tim Lovelace to approve the user agreement as presented. Motion was ratified, voting as follows:

Damon Rasnick - Aye Carl Rhea ~ Aye Tim Hess — Aye Jeff Cooper ~ Aye Ron Peters - Nay Tim Lovelace ~ Aye

CoVid 19 Transfer Station Personnel Policy: Buchanan and Russell

counties have approved the policy.

NEW BUSINESS Ron Peters asked if there needs to be a minimum amount maintained in the

Capital Equipment account. A minimum of $300,000 was recommended.

Toby Edwards brought to the attention of the Board that there is a proposed tax on trash to be brought before the Virginia House. The proposal is $1 per ton that goes through the transfer station. He will send out an email to the Board as the details become available.

Justin Rodda and Brandon Monroe from Advance Disposal commended the Board for their hard work in maintaining a smooth operation among the three counties.

ADJOURNMENT AND NEXT MEETING: _ The next meeting will be held on.

October 21st at 5:00 PM at the Bonanza Restaurant. A motion was made by Jeff Cooper and second by Ron Peters to adjourn meeting at 6:55 PM. Motion was ratified, voting as follows:

Damon Rasnick ~ Aye Carl Rhea ~ Aye Tim Hess — Aye Jeff Cooper - Aye Ron Peters ~ Aye ‘Tim Lovelace - Aye

Secretary/Treasurer Date

‘Sumbaron teu Renlona Wee Management Auharty

‘Sanbaand Plates Regional Waste Nanagoront RAO Waste Sresm anayie Peiod: December Ist, 2019 to December 15th 2020 Buchanan County

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219202 __ 45,340.85

Presentations.pdf
Meeting: 11/2/20      6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Board Appointments.pdf
Staff Recommendation:

Reports1.pdf
Meeting: 11/2/20         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

Application (1) -CARES -broadband (Russell County - iGo Wireless).pdf
Page 7 - Wireless Application.pdf
Application for CARES Act Funding to Fast Track Broadband
Project Information:
Project Narrative:


Application (2) -CARES-broadband (Russell County - iGo Fiber).pdf
guidlines-application-cares-act-broadband 7 (Fiber).pdf
Application for CARES Act Funding to Fast Track Broadband
Project Information:
Project Narrative:


guidlines-application-cares-act-broadband.pdf
Overview:
must justify projects with the need to expand connectivity for distance learning and telework needs necessary during the public health emergency.
Guidance:
Requirements: Application and Certification
Submission of Application and Certification
Completion of Application
Submission of Certification
Application for CARES Act Funding to Fast Track Broadband
Project Information:
Project Narrative:
Appendix A
Guidance for State, Territorial, Local, and Tribal Governments Updated June 30, 20201
Necessary expenditures incurred due to the public health emergency
Costs not accounted for in the budget most recently approved as of March 27, 2020
Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020
Nonexclusive examples of eligible expenditures
Nonexclusive examples of ineligible expenditures3


Appendix B: Coronavirus Relief Fund – Frequently Asked Questions July 8, 2020
Coronavirus Relief Fund Frequently Asked Questions Updated as of July 8, 2020
Eligible Expenditures
Are governments required to submit proposed expenditures to Treasury for approval?
The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public heal...
The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a “substantia...
May a State receiving a payment transfer funds to a local government?
May a unit of local government receiving a Fund payment transfer funds to another unit of government?
Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders?
Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses?
Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding?
Are States permitted to use Fund payments to support state unemployment insurance funds generally?
Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer?
The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for several classes of employees whose services are “substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What ar...
In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage eligible?
If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs asso...
May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submitfor reimbursement?
May Fund payments be used for COVID-19 public health emergency recovery planning?
Are expenses associated with contact tracing eligible?
Towhatextentmayagovernmentuse Fundpaymentstosupporttheoperations of privatehospitals?
May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance?
May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions?
Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense?
May recipients create a “payroll support program” for public employees?
May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency?
May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency?
The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a “small business,” and is t...
The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interr...
May Fund payments be used to assist impacted property owners with the payment of their property taxes?
May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders?
The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of “hazard pay”?
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate...
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate...
May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease, such as to house staff hired in response to COVID-19?
Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund?
Should States receiving a payment transfer funds to local governments that did not receive payments directly from Treasury?
May a State impose restrictions on transfers of funds to local governments?
If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are theexpensesassociated withtheissuanceeligible uses of Fund payments?
May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework?
Arecostsassociatedwithincreasedsolidwastecapacityaneligibleuse of paymentsfromthe Fund?
May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency?
May Fund payments be used for expenditures related to the administration of Fund payments by a State, territorial, local, or Tribal government?
May recipients use Fund payments to provide loans?
May Fundpayments be usedforexpendituresnecessarytoprepareforafuture COVID-19 outbreak?
May funds be used to satisfy non-federal matching requirements under the Stafford Act?
Must a State, local, or tribal government require applications to be submitted by businesses or individuals before providing assistance using payments from the Fund?
May Fund payments be provided to non-profits for distribution to individuals in need of financial assistance, such as rentrelief?
May recipients use Fund payments to remarket the recipient’s convention facilities and tourism
May a State provide assistance to farmers and meat processors to expand capacity, such to cover overtime for USDA meat inspectors?
The guidance provides that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services aresubstantially dedicated to mitigating or responding to the COVID-19 public h...
May Fund payments be used to cover increased administrative leave costs of public employees who couldnotteleworkintheevent of astayathomeorderoracase of COVID-19 intheworkplace?
Do governments have to return unspent funds to Treasury?
What records must be kept by governments receiving payment?
May recipients deposit Fund payments into interest bearing accounts?
May governments retain assets purchased with payments from the Fund?
What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund?
Are Fund payments to State, territorial, local, and tribal governments considered grants?
Are Fund payments considered federal financial assistance for purposes of the Single Audit Act?
Are Fund payments subject to other requirements of the Uniform Guidance?
Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund?
If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients’ total funding received from the federal government for purposes of the Single Audit Act?
Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act?
If a government has transferred funds to another entity, from which entity would the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act?


Appendix C Certification Form
by
For counties only


Reports1.pdf
Meeting: 11/2/20         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):

guidlines-application-cares-act-broadband.pdf
Overview:
must justify projects with the need to expand connectivity for distance learning and telework needs necessary during the public health emergency.
Guidance:
Requirements: Application and Certification
Submission of Application and Certification
Completion of Application
Submission of Certification
Application for CARES Act Funding to Fast Track Broadband
Project Information:
Project Narrative:
Appendix A
Guidance for State, Territorial, Local, and Tribal Governments Updated June 30, 20201
Necessary expenditures incurred due to the public health emergency
Costs not accounted for in the budget most recently approved as of March 27, 2020
Costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020
Nonexclusive examples of eligible expenditures
Nonexclusive examples of ineligible expenditures3


Appendix B: Coronavirus Relief Fund – Frequently Asked Questions July 8, 2020
Coronavirus Relief Fund Frequently Asked Questions Updated as of July 8, 2020
Eligible Expenditures
Are governments required to submit proposed expenditures to Treasury for approval?
The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public heal...
The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a “substantia...
May a State receiving a payment transfer funds to a local government?
May a unit of local government receiving a Fund payment transfer funds to another unit of government?
Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders?
Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses?
Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding?
Are States permitted to use Fund payments to support state unemployment insurance funds generally?
Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer?
The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for several classes of employees whose services are “substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What ar...
In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage eligible?
If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs asso...
May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submitfor reimbursement?
May Fund payments be used for COVID-19 public health emergency recovery planning?
Are expenses associated with contact tracing eligible?
Towhatextentmayagovernmentuse Fundpaymentstosupporttheoperations of privatehospitals?
May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance?
May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions?
Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense?
May recipients create a “payroll support program” for public employees?
May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency?
May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency?
The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a “small business,” and is t...
The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interr...
May Fund payments be used to assist impacted property owners with the payment of their property taxes?
May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders?
The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of “hazard pay”?
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate...
The Guidance provides that ineligible expenditures include “[p]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” Is this intended to relate...
May counties pre-pay with CARES Act funds for expenses such as a one or two-year facility lease, such as to house staff hired in response to COVID-19?
Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund?
Should States receiving a payment transfer funds to local governments that did not receive payments directly from Treasury?
May a State impose restrictions on transfers of funds to local governments?
If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are theexpensesassociated withtheissuanceeligible uses of Fund payments?
May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework?
Arecostsassociatedwithincreasedsolidwastecapacityaneligibleuse of paymentsfromthe Fund?
May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency?
May Fund payments be used for expenditures related to the administration of Fund payments by a State, territorial, local, or Tribal government?
May recipients use Fund payments to provide loans?
May Fundpayments be usedforexpendituresnecessarytoprepareforafuture COVID-19 outbreak?
May funds be used to satisfy non-federal matching requirements under the Stafford Act?
Must a State, local, or tribal government require applications to be submitted by businesses or individuals before providing assistance using payments from the Fund?
May Fund payments be provided to non-profits for distribution to individuals in need of financial assistance, such as rentrelief?
May recipients use Fund payments to remarket the recipient’s convention facilities and tourism
May a State provide assistance to farmers and meat processors to expand capacity, such to cover overtime for USDA meat inspectors?
The guidance provides that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services aresubstantially dedicated to mitigating or responding to the COVID-19 public h...
May Fund payments be used to cover increased administrative leave costs of public employees who couldnotteleworkintheevent of astayathomeorderoracase of COVID-19 intheworkplace?
Do governments have to return unspent funds to Treasury?
What records must be kept by governments receiving payment?
May recipients deposit Fund payments into interest bearing accounts?
May governments retain assets purchased with payments from the Fund?
What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund?
Are Fund payments to State, territorial, local, and tribal governments considered grants?
Are Fund payments considered federal financial assistance for purposes of the Single Audit Act?
Are Fund payments subject to other requirements of the Uniform Guidance?
Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund?
If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients’ total funding received from the federal government for purposes of the Single Audit Act?
Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act?
If a government has transferred funds to another entity, from which entity would the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act?


Appendix C Certification Form
by
For counties only


RC CARES Fund Account Balance 110220.pdf
Sheet1

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