2020-04-06 18 00-Russell BOS-Regular Meeting-Packet

2020-04-06 18 00-Russell BOS-Regular Meeting-Packet

Document Date: April 6, 2020 Document: 2020-04-06_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors April 6, 2020

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – APRIL 6, 2020

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

INVOCATION – Chairperson

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

COUNTY ATTORNEY REPORTS AND REQUESTS

Continuity of Government Emergency Ordinance

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………A-1

a. Unapproved minutes of March 2, 2020 b. Unapproved minutes of March 17, 2020

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………A-2

Agenda Board of Supervisors April 6, 2020

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - APRIL 6, 2020

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board INVOCATION - Chairperson PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA COUNTY ATTORNEY REPORTS AND REQUESTS 4. Continuity of Government Emergency Ordinance NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of March 2, 2020 b. Unapproved minutes of March 17, 2020

Approval of Expenditures. Consider approval of expenditures presented for payment

Russell County Page 1

Agenda Board of Supervisors April 6, 2020

Russell County Page 2

CITIZEN’S COMMENT PERIOD

 (Due to Coronavirus (COVID-19) - Citizen Comment Period will be guided by Executive

Order Fifty-Three Restrictions issued on March 23, 2020 concerning community spread and person-to-person interactions will be limited to the Ten (10) Person Only Ban though Video/Audio/ Electronic Methods and limited to 3 minutes per person.)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REQUESTS

CSA Supplemental Allocation Request ($24,107.30)….……………………………B-1
Lebanon Elementary School Wall Repair Contract .………………………………B-2
Russell County Fiscal-Year 2020/2021 Budget Public Hearing………………….B-3

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • RC Tourism……………………………………………………………………………….G • RC Planning Commission ………………………………………………………………H • Conference Center………………………………………………………………………I • RC Fitness Center……………………………………………………………………….J • RC Transportation & Safety……………………………………………………………K • RC Cannery Reports…………………………………………………………………….L • RC Building Inspector……………………………………………………………………M

Agenda Board of Supervisors April 6, 2020

CITIZEN’S COMMENT PERIOD

(Due to Coronavirus (COVID-19) - Citizen Comment Period will be guided by Executive Order Fifty-Three Restrictions issued on March 23, 2020 concerning community spread and person-to-person interactions will be limited to the Ten (10) Person Only Ban though Video/Audio/ Electronic Methods and limited to 3 minutes per person.) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ADMINISTRATOR REPORTS AND REQUESTS REQUESTS

CSA Supplemental Allocation Request ($24,107.30)…
Lebanon Elementary School Wall Repair Contract
Russell County Fiscal-Year 2020/2021 Budget Public Hearing…

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Repott… RC IDA. RC PSA RC Tourism. RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto

Russell County Page 2

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

      Meeting: 4/6/20               6:00 PM

County Attorney Reports

Continuity of Government Emergency Ordinance

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

4/6/20

Meetin:

County Attorney Reports 4. Continuity of Government Emergency Ordinance

Staff Recommendation: Board Discretion. Suggested Motion: Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Emergency Ordinance to Allow for the Continuity of Government Operations During the Pandemic, including Altering the Process for Conducting Public Meetings; Restricting the Use of Public Buildings or Facilities; Providing Additional Powers to the Director of Emergency Management to Incur Costs, Waive Procedures, and Take Other Temporary Actions; and Suspending Deadlines and Procedures

WHEREAS, on January 31, 2020, the U.S. Secretary of Health and Human Services declared a public health emergency in response to the spread of the novel coronavirus (COVID- 19); and

WHEREAS, on March 12, 2020, the Governor, in Executive Order Fifty-One, declared a state of emergency in the Commonwealth of Virginia, acknowledging the spread of COVID-19 as a disaster as defined in Virginia Code § 44-146.16; and

WHEREAS, Executive Order Fifty-One authorized local governments to render appropriate assistance and to alleviate conditions, as appropriate, to prepare for and mitigate the effects of the virus; and

WHEREAS, on March 13, 2020, the President of the United States found and declared the outbreak of COVID-19 to constitute a national emergency, beginning March 1, 2020; and

WHEREAS, on March 17 and 23, the Governor requested and then directed Virginians to avoid non-essential gatherings of more than 10 people; and

WHEREAS, the Russell County Board of Supervisors held a special called meeting on March 17, 2020 Board determined that COVID-19 constituted a “disaster” as contemplated in section 15.2-1413 of the Code of Virginia of 1950, as amended and pursuant to Virginia Code § 44-146.21, declared a local state of emergency in Russell County; and

WHEREAS, the Board of Supervisors has determined that COVID-19 constitutes a communicable disease of public health threat which has caused a disaster as those terms are defined in Virginia Code § 44-146.16; and

WHEREAS, while the Board of Supervisors values transparency in government and public engagement, it also finds that emergency measures are necessary to mitigate the spread of COVID-19 and to protect the health, safety, and welfare of residents and employees, while still providing for government operations to continue during this state of emergency; and

WHEREAS, Virginia Code § 15.2-1413 provides that the Board of Supervisors, notwithstanding any contrary provision of law, may adopt an ordinance to assure the continuity of government operations during this disaster and for up to six months; and.

WHEREAS, Virginia Code § 44-146.21 further provides that a local director of emergency management or any member of a governing body in his absence may upon the declaration of a local emergency proceed without regard to time-consuming procedures and formalities prescribed by law, except for mandatory constitutional requirements; and

WHEREAS, on January 31, 2020, the U.S. Secretary of Health and Human Services declared a public health emergency in response to the spread of the novel coronavirus (COVID- 19); and

WHEREAS, Executive Order Fifty-One authorized local governments to render appropriate assistance and to alleviate conditions, as appropriate, to prepare for and mitigate the effects of the virus; and

WHEREAS, on March 13, 2020, the President of the United States found and declared the outbreak of COVID-19 to constitute a national emergency, beginning March 1, 2020; and

WHEREAS, on March 17 and 23, the Governor requested and then directed Virginians to avoid non-essential gatherings of more than 10 people; and

WHEREAS, Virginia Code § 15.2-1200 provides the county with authority to adopt necessary regulations to prevent the spread of contagious diseases among its residents; and

WHEREAS, the Board of Supervisors also has the inherent authority to vary the county’s policies, procedures, and practices to assure the continuity of government operations; and

WHEREAS, government operations includes the work of the Board of Supervisors and other local public bodies, and the personnel who work for or on behalf of local public bodies; and

WHEREAS, Virginia Code § 2.2-3708.2(A)(3) allows, under certain procedural

requirements including public notice and access, that members of the Board of Supervisors may convene solely by electronic mean “to address the emergency;” And

WHEREAS, the open public meeting requirements of the Virginia Freedom of

Information Act (“FOIA”) are limited only by a properly claimed exemption provided under that Act or “any other statute;” and

WHEREAS, the Attorney General of Virginia issued an opinion dated March 20, 2020

stating that localities have the authority during disasters to adopt ordinances to ensure the continuity of the government; and

WHEREAS, this emergency ordinance in response to the disaster caused by the COVID-

19 pandemic promotes the public health, safety, and welfare, and its adoption is consistent with the law of the Commonwealth of Virginia, the Virginia Constitution and the United States Constitution.

NOW, THEREFORE, BE IT ORDAINED, that this uncodified ordinance is hereby enacted as follows:

An Emergency Ordinance Allowing for the Continuity of Government Operations During the Pandemic

Sec. 1. Purpose; Effective Date; Expiration

This ordinance allows for variances from state laws and county ordinances in order to protect the health, safety, and welfare of residents and employees from the spread of COVID-19 while still providing for government operations to continue during this state of emergency.

The operation of government includes management of all county facilities, management of the school system, and the work of all local boards, including the Board of Supervisors, the Russell County School Board, the Russell County Industrial Development Authority, the Russell County Public Service Authority, the Russell County Department of Social Services, and any other local or regional board, commission, committee, or authority created by the board of supervisors or to which the board of supervisors appoints or recommends for appointment all or a portion of its members (collectively “Public Bodies” and individually “Public Body”), including employees

WHEREAS, Virginia Code § 15.2-1200 provides the county with authority to adopt necessary regulations to prevent the spread of contagious diseases among its residents; and

WHEREAS, the Board of Supervisors also has the inherent authority to vary the county’s policies, procedures, and practices to assure the continuity of government operations; and

WHEREAS, government operations includes the work of the Board of Supervisors and other local public bodies, and the personnel who work for or on behalf of local public bodies; and

WHEREAS, Virginia Code § 2.2-3708.2(A)(3) allows, under certain procedural requirements including public notice and access, that members of the Board of Supervisors may convene solely by electronic mean “to address the emergency;” And

WHEREAS, the open public meeting requirements of the Virginia Freedom of Information Act (“FOIA”) are limited only by a properly claimed exemption provided under that Act or “any other statute;” and

WHEREAS, the Attorney General of Virginia issued an opinion dated March 20, 2020 stating that localities have the authority during disasters to adopt ordinances to ensure the continuity of the government; and

WHEREAS, this emergency ordinance in response to the disaster caused by the COVID- 19 pandemic promotes the public health, safety, and welfare, and its adoption is consistent with the law of the Commonwealth of Virginia, the Virginia Constitution and the United States Constitution,

NOW, THEREFORE, BE IT ORDAINED, that this uncodified ordinance is hereby enacted as follows:

An Emergency Ordinance Allowing for the Continuity of Government Operations During the Pandemic

Sec. 1. Purpose: Effective Date: Expiration

who work for or on behalf of any Public Body. Accordingly, the provisions of this emergency ordinance applies to all such “Public Bodies”.

At this time, public health experts recommend against assembling groups of people in confined spaces. Accordingly, this ordinance contains modifications for public meetings which should be followed while it is deemed unwise or unsafe to gather in one location a quorum for any Public Bodies, or to invite members of the public to physically gather together for public meetings.

Moreover, the spread of COVID-19 may make it impossible or impractical for government operations to meet all normally imposed deadlines, regulations, and time frames, or to comport, in some instances, with lengthy procedures and processes such as procurement or employment processes.

This emergency ordinance is effective immediately and will remain in effect for 60 days unless amended, rescinded, or readopted in conformity with the notice provisions of Virginia Code § 15.2-1427; however, in no event will the ordinance be effective for more than six months from the effective date of this ordinance. At the end of the six months a state of emergency still exists then this ordinance may be renewed the same way it was originally enacted. Upon repeal or expiration of this ordinance, normal government operations will resume.

Sec. 2. Public Meetings and Public Hearings

A. Any regularly scheduled or regular meeting of any Public Body may be canceled by the chair if there is no essential business that needs to occur or if conditions otherwise make it impractical to meet. Notice of the cancellation must be provided to the Public Body members and the public as soon as practicable.

B. In the alternative, any regularly scheduled or regular meeting of any Public Body may
be held by solely electronic or telephonic means without a quorum of members physically present and without members of the public physically present, provided the following occurs:

Any such electronic meeting of the Public Entities shall be open to electronic participation by the public and closed to in-person participation by the public. The meeting is accessible to the public through live audio or video on the County’s or Public Body’s website, a dial-in telephone number, or a social media platform.
The agenda and public notice for the meeting must:

a) include a statement that the meeting is being held using electronic means under this ordinance;

b) contain specific information about how members of the public can access the meeting; and

c) if there are any public hearing or public comment items, specifically identify how members of the public can provide comment, including one or more of the following: by e-mail, in writing, by telephone, through a social media platform, or via other electronic means.

who work for or on behalf of any Public Body. Accordingly, the provisions of this emergency ordinance applies to all such “Public Bodies”.

‘At this time, public health experts recommend against assembling groups of people in confined spaces. Accordingly, this ordinance contains modifications for public meetings which should be followed while it is deemed unwise or unsafe to gather in one location a quorum for any Public Bodies, or to invite members of the public to physically gather together for public meetings.

Ses s and Public Hearings

Pul

leetii

B. _ Inthe alternative, any regularly scheduled or regular meeting of any Public Body may be held by solely electronic or telephonic means without a quorum of members physically present and without members of the public physically present, provided the following occurs:

Any such electronic meeting of the Public Entities shall be open to electronic participation by the public and closed to in-person participation by the public. The meeting is accessible to the public through live audio or video on the County’s or Public Body’s website, a dial-in telephone number, or a social media platform.
The agenda and public notice for the meeting must:

a) include a statement that the meeting is being held using electronic means under this, ordinance;

b) contain specific information about how members of the public can access the meeting; and

©) if there are any public hearing or public comment items, specifically identify how members of the public can provide comment, including one or more of the following: by e-mail, in writing, by telephone, through a social media platform, or via other electronic means.

The agenda is posted on the County’s or Public Body’s website at least three days prior to the meeting. Other materials associated with the meeting, if any, must be made available to the public at the same time they are provided to the Public Body members.
For public hearings and any items for which public comment is permitted, the following rules apply:

a) Normal rules of order apply with respect to requiring the name and home address of the commenter, that comments relate to the hearing or comment topic, that appropriate limits on the number of comments per person per item apply, and that comments be of reasonable length.

b) Public Bodies may allow public comments to be submitted via phone call, e-mail, or in writing, up until a reasonable time before the start of the meeting so long as those comments are provided to the Public Body members prior to any decision on an item.

c) If available, members of the public may provide comments through leaving a voicemail on a dedicated phone number up until a reasonable time before the start of the meeting so long as those comments are then provided to the Public Body members prior to any decision on an item.

d) If available, members of the public may provide comments through telephonic or interactive electronic means (call-in meeting access, social media platform) during the meeting so long as those comments are received by or provided to the Public Body members prior to any decision on an item.

e) The Public Body may choose to receive additional comments through any means for a period of time after the public hearing or public meeting, so long as it announces and publicizes that opportunity and those comments are provided to the Public Body members prior to any decision on an item.

f) All public comments must be made a part of the record of the Public Body either by being summarized in or included with the meeting minutes.

Any votes taken during the meeting must be taken by roll call, individually recording each member’s name and vote.
The minutes of any meeting under this ordinance must conform to the requirements of law, including identifying the forms of electronic communication used, the members participating and the means by which they participated, the opportunities for public access or participation, a summary of the public comments, if any, and the actions taken at the meeting. The Public Entities may approve minutes of an electronic meeting at a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended.

C. Public Bodies may hold special meetings consistent with the provisions in (B) except that notice of the special meeting need only be provided at least three working days prior to the meeting, and the agenda and associated materials, if any, need to be made available to the public at the same time as they are made available to the Public Body members.

The agenda is posted on the County’s or Public Body’s website at least three days prior tothe meeting. Other materials associated with the meeting, if any, must be made available to the public at the same time they are provided to the Public Body members.
For public hearings and any items for which public comment is permitted, the following rules apply:

a) Normal rules of order apply with respect to requiring the name and home address. of the commenter, that comments relate to the hearing or comment topic, that appropriate limits on the number of comments per person per item apply, and that comments be of reasonable length.

©) If available, members of the public may provide comments through leaving a voicemail on a dedicated phone number up until a reasonable time before the start of the meeting so long as those comments are then provided to the Public Body members prior to any decision on an item.

f) All public comments must be made a part of the record of the Public Body either by being summarized in or included with the meeting minutes.

Any votes taken during the meeting must be taken by roll call, individually recording each member’s name and vote.
The minutes of any meeting under this ordinance must conform to the requirements of law, including identifying the forms of electronic communication used, the members participating and the means by which they participated, the opportunities for public access or participation, a summary of the public comments, if any, and the actions taken at the meeting. The Public Entities may approve minutes of an electronic meeting at a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended.

D. Public Bodies may hold emergency meetings consistent with Virginia Code § 2.2-3708.

E. Any item on an agenda for a regularly scheduled, regular, special, or emergency meeting held hereunder may be continued to a later date or time for the purpose of reviewing and considering comments from the public.

F. Non-emergency public hearings and action items of Public Bodies may be postponed to a date certain provided that public notice is given so that the public are aware of how and when to present their views.

G. Nothing in this Emergency Ordinance shall prohibit Public Bodies from holding in- person public meetings provided that public health and safety measures as well as social distancing are taken into consideration.

Sec. 3. Public Buildings, Facilities, Real Property and Events

The director of emergency management is empowered to restrict members of the public from entering or congregating around county-owned buildings, facilities, and real property as is reasonably necessary to ensure the health, safety, and welfare of the public or county staff. Moreover, the director of emergency management may cancel, postpone, or reschedule any events scheduled for any county-owned building, facility or property as necessary to ensure the health, safety, and welfare of the public or county staff.

Sec. 4. Additional powers of director of emergency management

A. Funding and Contracts. To the extent of unobligated funds available in excess of appropriations in the approved budget, the director of emergency management may enter into contracts and incur obligations necessary to protect the health and safety of persons and property, and to provide emergency assistance to persons affected by this disaster.

B. Procedures. The director of emergency management may proceed without regard to time- consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring obligations, employing workers, renting equipment, purchasing supplies and materials, and other expenditures of public funds.

C. Other Temporary Actions. The director of emergency management may temporarily take any of the following actions: waive or reduce fees imposed by county ordinance; waive enforcement, in whole or in part, of any county ordinance; and modify, limit, waive, suspend, or amend any county program, service, function, process, or procedure. The director must apply the action uniformly for similar situations and not on a case-by-case basis. The director’s actions will only be effective until the next regular meeting of the board of supervisors. The board of supervisors may ratify and extend the time for which the director’s action remains in effect.

D. Public Bodies may hold emergency meetings consistent with Virginia Code § 2.2-3708.

Sec. 3. Public Buildings, Facilities, Real Property and Events

Sec. 4._Additional powers of director of emergency management

‘A. Funding and Contracts. To the extent of unobligated funds available in excess of appropriations in the approved budget, the director of emergency management may enter into contracts and incur obligations necessary to protect the health and safety of persons and property, and to provide emergency assistance to persons affected by this disaster.

©. Other Temporary Actions. The director of emergency management may temporarily take any of the following actions: waive or reduce fees imposed by county ordinance; waive enforcement, in whole or in part, of any county ordinance; and modify, limit, waive, suspend, or amend any county program, service, function, process, or procedure. The director must apply the action uniformly for similar situations and not on a case-by-case basis. The director’s actions will only be effective until the next regular meeting of the board of supervisors. The board of supervisors may ratify and extend the time for which the director’s action remains in effect.

Sec. 5. Suspension of Deadlines, Time Frames, and Procedures

County personnel are encouraged to take action as is practical and appropriate to meet deadlines or time frames established under state law or county ordinances, however, notwithstanding any provision of law, regulation, or policy to the contrary, any deadlines requiring action by the county, any Public Body, or county employees are suspended. Time frames for review or expedited reviews are also suspended. Failure to meet any deadline or time frame will not constitute a default, violation, approval, ratification, or recommendation. Any policies or procedures inconsistent with this ordinance are hereby suspended.

Sec. 6 Adoption by Incorporated Towns within the Boundaries of Russell County

Each incorporated town within the boundaries of Russell County are encouraged,

authorized and/or directed to declare its own state of local emergency and disaster or incorporate by reference the County’s local state of emergency and disaster and to adopt an ordinance for the continuity of town government.

Sec. 7 Validity and Duration of Ordinance and Resumption of Normal Governmental Authority

The provisions herein are presumptively valid, however in the event that any provision of this ordinance is declared to be invalid by a court of competent jurisdiction all remaining provisions shall not be invalidated and remain in full force and effect. The provisions of this Emergency Ordinance shall remain in full force and effect for a period of 60 days, unless amended, rescinded or readopted by the Russell County Board of Supervisors in conformity with the notice provisions set forth in Virginia Code §15.2-1427 but in no event shall such ordinance be effective for more than 6 months after the conclusion of the disaster. Upon rescission by the Russell County Board of Supervisors or automatic expiration as described herein, this emergency ordinance shall terminate and normal practices and procedures of government shall resume.

This ordinance shall be effective upon adoption.

ADOPTED by the Russell County Board of Supervisors.

    APPROVED 


    ______________________________ 
    Rebecca Dye 
    Chairperson

Sec. 5._ Suspension of Deadlines, Time Frames, and Procedures

Sec. 6 Adoption by Incorporated Towns within the Boundaries of Russell County

Each incorporated town within the boundaries of Russell County are encouraged, authorized and/or directed to declare its own state of local emergency and disaster or incorporate by reference the County’s local state of emergency and disaster and to adopt an ordinance for the continuity of town government.

Sec. 7_ Validity and Duration of Ordinance and Resumption of Normal Governmental Authority

This ordinance shall be effective upon adoption, ADOPTED by the Russell County Board of Supervisors.

APPROVED

Rebecea Dye Chairperson

ATTEST:

Lonzo Lester County Administrator

APPROVED AS TO FORM:

M. Katherine Patton County Attorney

ATTEST:

Lonzo Lester County Administrator

APPROVED AS TO FORM:

M. Katherine Patton County Attorney

 Board of Supervisors                       Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

       Meeting: 4/6/20       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• March 2, 2020 Board Minutes • March 17, 2020 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 4/6/20 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: March 2, 2020 Board Minutes March 17, 2020 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

`March 02, 2020

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 02, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss legal matters pursuant to 2.2-3712(A), (3), (5), (7) and (8).

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

“March 02, 2020

‘Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, March 02, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the me

gto order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Rick Gibson, Copper Ridge Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Presentations

Steve Clear, Southwest Virginia Regional Jail Authority asked that the Board approve a new service agreement for the Southwest Virginia Regional Jail Authority.

APPROVAL OF A RESOLUTION FROM THE SWVRJA TO ENTER INTO A NEW SERVICE AGREEMENT

Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to approve a Resolution from the Southwest Virginia Regional Jail Authority to enter into a new service agreement.

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace — AYE Carl Rhea ~ AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian - AYE

Invocation by Rick Gibson, Copper Ridge Baptist Church followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Presentations

Steve Clear, Southwest Virginia Regional Jail Authority asked that the Board approve a new service agreement for the Southwest Virginia Regional Jail Authority.

‘APPROVAL OF A RESOLUTION FROM THE SWVRJA TO ENTER INTO A NEW SERVICE AGREEMENT Motion made by Tim Lovelace, second Oris Christian and duly approved by the Board of Supervisors to

approve a Resolution from the Southwest Virginia Regional Jail Authority to enter into a new service agreement.

The vote was: Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye Nay: None

Acknowledgement

The Board of Supervisors recognized former Supervisor At-Large Harry Ferguson for his service.

Presentations, continued:

Jess Powers, Emergency Management Coordinator presented a power point explaining a local emergency declaration in the County.

APPROVAL OF A LOCAL EMERGENCY DECLARATION DUE TO FLOODING

Supervisor Carl Rhea read the Local Emergency Declaration resolution.

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to a approve a Local Emergency Declaration in Russell County due to the flooding that occurred during February 06-24, 2020.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE FEBRUARY 03, 2020 MINUTES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the February 03, 2020 minutes and dispense with the reading thereof.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE FEBRUARY 19, 2020 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors the February 19, 2020 and dispense with the reading thereof.

The vote was: Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

The vote was: ‘Aye: Tim Lovelace, Oris Christian, Lou Wallace, Carl Rhea, Steve Breeding, David Eaton and Rebecca Dye Nay: None

Acknowledgement

‘The Board of Supervisors recognized former Supervisor At-Large Harry Ferguson for his service.

Presentations, continued:

Jess Powers, Emergency Management Coordinator presented a power point explaining a local emergency declaration in the County.

APPROVAL OF A LOCAL EMERGENCY DECLARATION DUE TO FLOODING Supervisor Carl Rhea read the Local Emergency Declaration resolution.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

New Business APPROVAL OF THE FEBRUARY 03, 2020 MINUTES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the February 03, 2020 minutes and dispense with the reading thereof.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE FEBRUARY 19, 2020 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors the February 19, 2020 and dispense with the reading thereof.

The vote was: ‘Aye: David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $771,531.81 including reoccurring and payroll withholdings.

The vote was; Aye: Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

TIM LOVELACE APPOINTED TO THE CPRWMA

Carl Rhea nominated David Eaton Lou Wallace nominated Tim Lovelace

Tim Lovelace – (4) four votes: Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Carl Rhea – (3) three votes: Carl Rhea, Steve Breeding and David Eaton

Tim Lovelace was appointed to the Cumberland Plateau Regional Waste Management Authority to run concurrent with his term on the Board of Supervisors.

DAVID EATON APPOINTED TO THE CUMBERLAND MOUNTAIN COMMUNITY SERVICES BOARD

Lou Wallace nominated David Eaton

David Eaton was appointed to the Cumberland Mountain Community Services Board by acclamation to fill the unexpired term of Steve Givens, said term ending December 31, 2021. .

APPROVAL TO TABLE THE RC TOURISM ADVISORY COMMITTEE APPOINTMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table the Russell County Tourism Advisory Committee appointment until the April 06, 2020 meeting.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Kelly McBride Delph, RCPL invited the Board to attend the water monitoring training on Thursday March 12, 2020 at the library.

Randy and Wanda Burke, Lebanon commented that they do a local drug and alcohol prevention ministry (DASH). They will be hosting events in several schools and a community event on April 16, 2020. Mark Marrow will be the speaker. They asked that the Board consider a donation.

APPROVAL OF GENERAL COUNTY INVOICES Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $771,531.81 including reoccurring and payroll withholdings. The vote was; ‘Aye: Oris Christian, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

‘TIM LOVELACE APPOINTED TO THE CPRWMA

Carl Rhea nominated David Eaton Lou Wallace nominated Tim Lovelace

Tim Lovelace — (4) four votes: Lou Wallace, Tim Lovelace, Rebecca Dye and Oris Christian Carl Rhea — (3) three votes: Carl Rhea, Steve Breeding and David Eaton

Tim Lovelace was appointed to the Cumberland Plateau Regional Waste Management Authority to run concurrent with his term on the Board of Supervisors.

DAVID EATON APPOINTED TO THE CUMBERLAND MOUNTAIN COMMUNITY SERVICES BOARD

Lou Wallace nominated David Eaton,

David Eaton was appointed to the Cumberland Mountain Community Services Board by acclamation to fill the unexpired term of Steve Givens, said term ending December 31, 2021.

APPROVAL TO TABLE THE RC TOURISM ADVISORY COMMITTEE APPOINTMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table the Russell County Tourism Advisory Committee appointment until the April 06, 2020 meeting.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Kelly McBride Delph, RCPL invited the Board to attend the water monitoring training on Thursday March 12, 2020 at the library.

APPROVAL TO DONATE $500.00 FOR THE MARK MARROW EVENT IN APRIL

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to make a donation of $500.00 to help with the Mark Marrow event in April.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Jim Lyttle, Castlewood commented that Jess Powers, Oris Christian and Carl Rhea did a fantastic job managing all the flooding issues. He stated that agricultural losses were not mentioned and found this very unfortunate.

The Chair closed citizens comment period.

County Attorney Reports and Requests

APPROVAL OF THE CPRWMA MANPOWER AGREEMENT

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to table the Cumberland Plateau Regional Waste Management Manpower Agreement.

The vote was: Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL OF “PROJECT GLOW” PARTICIPATION AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the “Project Glow” Participation Agreement.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The County Attorney advised that the Personnel Policy be approved at the April Board meeting.

APPROVAL TO ALLOW THE SCHOOL BOARD TO ACCEPT BIDS ON THE REMOVAL OF A STRUCTURE ON

RUSSELL COUNTY PROPERTY IN HONAKER

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to allow the Russell County School Board to accept bids on property in Honaker to remove a structure before the property is transferred to them.

The vote was: Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO DONATE $500.00 FOR THE MARK MARROW EVENT IN APRIL

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to make a donation of $500.00 to help with the Mark Marrow event in April.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The Chair closed citizens comment period.

County Attorney Reports and Requests

APPROVAL OF THE CPRWMA MANPOWER AGREEMENT

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to table the Cumberland Plateau Regional Waste Management Manpower Agreement.

The vote was: ‘Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL OF “PROJECT GLOW” PARTICIPATION AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the “Project Glow” Participation Agreement.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

The County Attorney advised that the Personnel Policy be approved at the April Board meeting.

APPROVAL TO ALLOW THE SCHOOL BOARD TO ACCEPT BIDS ON THE REMOVAL OF A STRUCTURE ON RUSSELL COUNTY PROPERTY IN HONAKER

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. allow the Russell County School Board to accept bids on property in Honaker to remove a structure before the property is transferred to them

The vote was: ‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

APPROVAL OF AN AMERICAN RED CROSS PROCLAMATION FOR THE MONTH OF MARCH 2020

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve an American Red Cross Proclamation Resolution for the month of March 2020.

The vote was: Aye: Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A CPPD HAZARD MITIGATION PLAN UPDATE

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a Cumberland Plateau Planning District Hazard Mitigation Plan Update.

The vote was: Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A DHCD BELFAST WATER PROJECT ADMINISTRATIVE AGREEMENT (PHASE 2)

Motion made by Oris Christian, second Steve Breeding and duly approved by the Board of Supervisors to approve a Department of Housing and Community Development Belfast Water Project Administrative Agreement (Phase 2) and give the Chair authorization to execute the documents.

The vote was: Aye: Oris Christian, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye, David Eaton and Carl Rhea Nay: None

APPROVAL OF A SERVICE AGREEMENT BETWEEN RUSSELL COUNTY AND THE RUSSELL COUNTY PSA

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve a service agreement between the Russell County Board of Supervisors and The Russell County Public Service Authority.

The vote was: Aye: Steve Breeding, Oris Christian, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton Nay: None

APPROVAL OF A DHCD BLOCK GRANT RESOLUTION IN THE AMOUNT OF $630,000

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a Department of Housing and Community Development Block Grant resolution in the amount of $630,000 for the Belfast Water Project Phase II and authorize the Chair to execute the documents.

The vote was:

County Administrator Reports and Requests APPROVAL OF AN AMERICAN RED CROSS PROCLAMATION FOR THE MONTH OF MARCH 2020

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to. approve an American Red Cross Proclamation Resolution for the month of March 2020.

The vote was: ‘Aye: Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A CPPD HAZARD MITIGATION PLAN UPDATE

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a Cumberland Plateau Planning District Hazard Mitigation Plan Update.

The vote was: ‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A DHCD BELFAST WATER PROJECT ADMINISTRATIVE AGREEMENT (PHASE 2)

Motion made by Oris Christian, second Steve Breeding and duly approved by the Board of Supervisors to approve a Department of Housing and Community Development Belfast Water Project Administrative ‘Agreement (Phase 2) and give the Chair authorization to execute the documents.

The vote was:

Aye: Oris Christian, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye, David Eaton and Carl Rhea Nay: None

APPROVAL OF A SERVICE AGREEMENT BETWEEN RUSSELL COUNTY AND THE RUSSELL COUNTY PSA Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve a service agreement between the Russell County Board of Supervisors and The Russell County Public Service Authority.

The vote was:

‘Aye: Steve Breeding, Oris Christian, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton

Nay: None

APPROVAL OF A DHCD BLOCK GRANT RESOLUTION IN THE AMOUNT OF $630,000

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a Department of Housing and Community Development Block Grant resolution in the amount of $630,000 for the Belfast Water Project Phase Il and authorize the Chair to execute the documents.

The vote was:

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO APPROPRIATE $500 TO THE HONAKER REDBUD FESTIVAL

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to appropriate $500 to the Honaker Redbud Festival.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF TRAVEL REQUESTS FROM THE SOLID WASTE DEPT. AND GENERAL DISTRICT COURT

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve travel requests from the Solid Waste Department and General District Court.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADVERTISE THE HONAKER PROPERTY TRANSFER FOR PUBLIC HEARING

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the advertisement of a public hearing on the Honaker Property Transfer to the Russell County School Board.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Oris Christian Nay: None

Clerk of the Board Chairperson

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO APPROPRIATE $500 TO THE HONAKER REDBUD FESTIVAL

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to appropriate $500 to the Honaker Redbud Festival.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF TRAVEL REQUESTS FROM THE SOLID WASTE DEPT. AND GENERAL DISTRICT COURT

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to approve travel requests from the Solid Waste Department and General District Court.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADVERTISE THE HONAKER PROPERTY TRANSFER FOR PUBLIC HEARING

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: ‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Oris Christian Nay: None

Clerk of the Board Chairperson’

March 17, 2020

A special called meeting of the Russell County Board of Supervisors was held on Tuesday, March 17, 2020 at 5:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None

APPROVAL OF THE AGENDA

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF A CORONAVIRUS (COVID-19) LOCAL EMERGENCY DECLARATION

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a Russell County Coronavirus (COVIC-19) Local Emergency Declaration.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

March 17, 2020

A special called meeting of the Russell County Board of Supervisors was held on Tuesday, March 17, 2020 at 5:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Katie Patton, County Attorney Vicki Porter, Deputy Clerk

Absent: None APPROVAL OF THE AGENDA

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF A CORONAVIRUS (COVID-19) LOCAL EMERGENCY DECLARATION

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a Russell County Coronavirus (COVIC-19) Local Emergency Declaration.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

The vote was; Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye, Tim Lovelace and Oris Christian Nay: None

Clerk of the Board Chairperson

The vote was;

‘Aye: David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye, Tim Lovelace and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

   Meeting: 4/6/20      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s March 2020 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s March 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s March 2020 Monthly Expenditures.

ATTACHMENTS:

• March 2020 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 4/6/20 6:00 PM

Approval of Expenditures Request approval of the County’s March 2020 Monthly Expenditures: STAFF RECOMMENDATION(s):

County’s March 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s March 2020 Monthly Expenditures.

ATTACHMENTS:

March 2020 Monthly Expenditures,

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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348.20, 22,710.05 450/09, 21662.78 11939-4 press 35109, des l00 27180 praets 3880 Paty e736 235/38 creed 30.28 239.78 prsets yeas

1128.63 138.00 3476 138. 354/00 39s.09 300-00, 300708, 4,252.50 rales 372/60, 78120 22,710.05, 22) 710.05, 350,00 262178 2,400-00 3939.42 ais3sii pore) iesi0a iesi00 730 35158 50.28 $2.73 as 35.31 eters 35’s0 crt s2.72 239.78 07.36

FmDeaz09

NET AMOUNT G/t_AccouT

‘Tovso4zec0-s433-

"¢200-062020-5413- Soo-eazoze-sei3-

‘4200-021020-5408- '4200-011010-5423- '4190-073010-5413- '4100-013010-3002- '4200-072030-3009- '4200-072030-3009-

'200-0¢3020-300¢- ‘oo-eaaeaa-3008-

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'4100-013010-5501- ‘hop-013010-3002-

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'4200-043020-3008- {$100-0¢3020-3008- 4200-0¢3020-3008- ‘op-043020-3008- ‘op-o43020-3908- ‘$200-043020-3008- ‘oo-easeze-3008- ‘ibe-easeaa-3008- Sioa-ee3020-3008— ‘oa-eaaeae-3008- ‘S100-cea020-3008- 4200-043020-3008- ‘$100“043020-3008- ‘{200-o43020-3008- 4100-0¢3020-3008- ‘2o0-043020-3008- ‘ho0-o¢30a0-2008.

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4/06/2020 2706/2020

4/06/2020

4/06/2020 5706/2020 4706/2020

4/06/2020 4/06/2020

4/96/2020 4706/2020 7067/2020 4706/2020

4/06/2020

4/06/2020 4706/2020 4706/2020

4/06/2020 4/06/2020 4/06/2020 4796/2020 4y0s/2020

4/06/2020 $706/2020 4706/2020 70672020 4/06/2020 4706/2020 45/06/2020 4706/2020 5/06/2020

inv. DATE 3713/2028 3/15/2020 3/39/2020 3/19/2020 3/39/2020 3/23/2020 3726/2020 3/26/2020 3/26/2020 3/26/2020 3/26/2020

3/93/2020 3/03/2020

3/04/2020

3/03/2020 3703/2020 3703/2020

3703/2020 37/03/2020

2/13/2020 3732/2020 3yaz/zoze 3712/2020

3/03/2020

32/21/2019 2709/2020 3703/2020

2/24/2020 3/02/2020 aap7/2018 3/28/2020 3/03/2020

2/14/2020 2/ia/2020, 2/25/2020 2/26/2020 2/26/2020 2/25/2020 2/25/2020 2/28/2020 3706/2020

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‘100-013010-3002- ‘200-013010-3002-

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'4200-032020-s401- ‘Sioq-e2080-7002-

'4100-031020-5408- 4200-031020-se08- ‘hop-oai020-s408-

'4200-031020-5409- '4200-073010-5401- '4100-022020-3002- ‘4290-031020-5408- '4100-013030-3002-

'4100-032050-s402- 3hoo-o13eaq-seos- 3200-013010-se02- Sioo-o21010-sear- ‘loo-o2i010-s401- ‘3002022010-se0r- ‘Hoo o22010-se01-

PAGE 3

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61962129

poco 4/02/2020

3/06/2025

4/06/2020 4/06/2020 ‘4/06/2020 2706/2020 3706/2020 4706/2020 4/06/2020 4706/2020 4/06/2020 4/06/2020 4706/2020 4706/2020 4706/2020 4/06/2020 {7067/2020 4/06/2020 4/06/2020 4/06/2020 4/06/2020 4/06/2020 4/06/2020 4/06/2020 4196/2020 4/06/2020 4/06/2020 70672020 ‘10672020 4/06/2020 4/06/2020 ‘yo6r2020 ‘4/06/2020,

4/06/2020

Shines

3/03/2020 3/18/2020 2/24/2020 2725/2020 37572020 2/20/2020 9/03/2020 3/36/2020 3/36/2020 3/23/2020 3702/2020 3yo1/20ze 3/12/2020 3717/2020 3/37/2020 37272020 3/03/2020 3/03/2020 3/03/2020 37/03/2020 3/03/2020 3/06/2020 3703/2020 3/03/2020 3/16/2020 3715/2020 3726/2020 aps/2ez0 3/05/2020 2/15/2020 2/26/2020

3/03/2020

A/P CASH REQUIREMENTS PRE-LIST COMPANY #-003

Punptai09

vewnoR. mworce cuss __GROSS AMT. ___ NET aNOUNT G/t_Accoust

04007 EVIDENT, TNC issezia 457-02 57.02 #100-031020-5409- 359102, 57.03 +

008493 FERGUSON, RICHA 03032020 so 173100, $35100 “¢x00-023010-3002- 178100 iisioa +

ooneés FISHER AUTO PAR 397-252931 12187 12157 4200-023020-se08-

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Goxeas FISHER AUTO PAR 397-252375 133 133 4i00-031020-5408-

Soiess PISHER AUTO PAR 397-252976 25.36 2896 Si00-0si020-sa0!

80.08 a0.e9

000976 POGLENAN’S CARP 16229 352/00, 281100 "4100-031020-5409- isi-o0 E1100 +

000239 Foo crt anes 56.97 36/97 4200-031020-5403- 56.97 56137 +

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cokes GILMER, ELLEN 03262020 0.00 {60.00 4100-072030-3009- 60.00 Soleo

002862 GREAT AMERICA L 26707079, 263.2 263.22 4200-012080-s401 363122 2e.2 «|

003505 GREEN VALLEY TO S662 123.00, 325/00 "4100-03z020-sa0e. 125.00, perry

04233 Guampsi: uc 2870 2,376.00 2,376.00 4100-032020-3002- 21376.00 21376100»

co4se7 cummuser mv-1668671 127 "4100-921020-s402-

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004225 HALL, JO AIM 03032020 so 265-00 _4100-013010-3002- desi00 +

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NET ANOUNT G/t_Accoust

pworce 2i8 se. 2336 2308 332

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Board of Supervisors Action Item B-1 – B-2 137 Highland Drive Presenter: Administrator

Lebanon, VA 24266

               Meeting: 4/6/20         6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for April 2020:

REQUESTS

CSA Supplemental Allocation Request ($24,107.30)….……………………………B-1
Lebanon Elementary School Wall Repair Contract .………………………………B-2

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

• Various

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item B-1 - B-2

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 4/6/20 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for April 2020:

REQUESTS

CSA Supplemental Allocation Request ($24,107.30)…
Lebanon Elementary School Wall Repair Contract…

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Vir ia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

Index Page | of 4

CSA Supplemental Allocation Request Form —FY20

DATE CREATED: 3/4/2020 DATE PRINTED: 3/17/2020 LOCALITY(FIPS) | Russell(167) BASE RATE 0.1894 (The match rate used has been rounded to ten-thousandths place decimal)

‘CONTACT PERSON | Pam Hendrickson-Wimmer

E-MAIL ADDRESS | pamela.wimmeradss.virginia.gov REPORT #1 1

‘We certify that the information provided in this request for a supplemental allocation is accurate, and that the costs within the request were unanticipated and are required costs for specific mandated children pursuant to Section 2.2-5211.C of the Children’s Services Act. All cases have been assessed, where required, by the Family Assessment and Planning Team and comply with the provistons of the Code of Virginia, the CSA Manual, and the Appropriations Act.

‘THIS REQUEST IS FOR FISCAL YEAR FY20

per | PendedPoot | FY20 FY20

Category] Report) | Expenditures | Expenditures

@) b) © (bec=d)

MANDATED SERVICES / RESIDENTIAL

ta, | Foster Care -IV-E children in Licensed Residential

poot tponctares for cost not covered by WE |e owas | Sz tenn | oi oat

{i.e., non room-and-board)

tb, | Foster Care «all others in Licensed Residential q Congregate Care

$45,423.50] $2,140.00, 966,563.50

‘tc. | Residential Congregate Care - CSA Parental A

Agreements; 085 Noncustodtal Agreements ee aew pose)

Educational Services - Congregate Care 5| 64,760.99] $80,000.00] $144,750.99

MANDATED SERVICES/RESIDENTIAL SUBTOTAL

$98,900.00] $274,140.34

2a.2 | Treatment Foster Care - CSA Parental

‘Agreements; 055 Noncustodial Agreements Z ie ae 20. 2b, | Specialized Foster Care - IV-E ; Community Based a Pin

Services 2.1

Specialized Foster Care a a 2c. | Family Foster Care - W-E ; Community Based

ee ° $0.00 0.00 $0.00 24,_| Family Foster Care Maintenance only 0 $0.00 50.00 $0.00 2e. | Family Foster Care - Children receiving

maintenance and basic activities payments; cena bererr | | meerr ays

‘Independent living Stipend/Arrangements

Index Page 2 of 4

‘onmunity - Based Services 0.00] $5,367.80 24.1 | Community Transition Services - Direct Family

Services to Transition fom Residential to 0] s0.00} $0.00

Community | 2a. Spec Eaton Private Day Placement 3] sreaenco] _s7,70000) —sisr i600 2h. | Wrap-Around Services for Students With

pine 3| $10,250.00 $0.00 $10,250.00 2i,_ | Payehiatrc Hospitals /Criss Stabilization Unis o[ sooo} s0.00 1, | SUBTOTAL “undupicated child coune™

(Gum of tines 4] se13,119.22| $713,460.00

921,803.77

Ii | Less Current Reported Refunds for the Fiscal Year:

| Net Projected Mandated Expenditures for the Fiscal Year: Line l.-Line il

$1,514,985.45

NON-MANDATED SERVICES

‘d,_[ Non-Mandated Services/Residentia/Congregate 0 $90.00 $0.00 $0.00 | 3.__| Non-Mandated Services/Community-Based ° $0.00 $0.00 30.00)

Effective with fiscal year 2008 supplemental requests, any locality whose projected mandated spending in fiscal year 2020 will exceed their fiscal year 2019actual expenses by more than 10% ts required to include a statement in the ‘comment portion of the supplement indicating the reason(s) for the Increase,

CSA Supplemental Allocation Request Form—FY20

DATE PRINTED: 3/17/2020

LOCALITY(FIPS) | Russell(167) BASE RATE 0.1894

‘CONTACT PERSON | Pam Hendrickson-Wimmer

E-MAIL ADDRESS _| pamela. wimmeradss.vitginia.gov REPORT # 1

‘We certify that the information provided in this request for a supplemental allocation is accurate, and that the costs within the request were unanticipated and are required costs for specific mandated children pursuant to Section 2.2-5211.€ of the Children’s Services Act. All cases have been assessed, where required, by the Family Assessment

‘and Planning Team and comply with the provisions of the Code of Virginia, the CSA Manual, and the Appropriations Act,

‘THIS REQUEST IS FOR FISCAL YEAR FY20

Rate | Local share | State Share Totals

A. | Current Total Pool Allocatior Total dollar amount of pool funds allocated for FY20,

wiich includes initial-alocatfon and any approved

supplemental allocations. 0.1894 | $265,953.21 | $1,138,234.79 | $1,404,188.00

‘This includes mandated and non-mandated pool

funds available.

Initial Allocation : 1404188 Supplements Added : 0

| Current Non-Mandated Protected Amount: Total dollar amount of current non-mandated protected funds for FY20.

$31,345.00,

Index Page 3 of 4

Projected Non-Mandated Costs for FY20: “Amount of Actual plus Projected Non-Mandated expenditures for FY20. $0.00 {(RESIDENTIAL/CONGREGATE CARE)

(From Line 14)

Ct. | Projected Non-Mandated Costs for FY2 ‘Amount of Actual plus Projected Non-Mandated expenditures for FY20. $0.00 (COMMUNITY BASED) (From Line 3)

D. | Unused Non-Mandated Protected Funds Available (Line B - Line C Line C1)

$31,345.00 |

E, | Mandated Funds Available: This number represents the existing allocated funds available for the mandated population.

(Line A Line B + Line D)

0.1894 | $265,953.21] $1,138,234.79 | $1,404,168.00

Net Projected Mandated Expenditures Needed for the Fiscal Ye

‘This number should be the actual mandated total

ollar amount that your locality projects that i wil SLaLre need to pay for actual mandated expenses incurred through the end of June 30, 2020. (From Line 1)

CCongregate Care Services - 125 % Base Rat (Sum of tines taetbric)

H, | Other Mandated Services - Base Rate: (Gum of lines te+2a+2a1+2a2+2d+2b1+2d+2e+2g+2)

1, | Other Mandated Services - 50% Base Rate: {Sum of lines 2c+2F+2F1)

0.2367 | $27,883.29 $89,916.84] $117,800.13

0.1894 | $265,806.10] $1,137,605.19 | $1,403,411.29

$508.33 95,367.80

$294,197.72 $1,232,381.50 | $1,526,579.22

J. | Total Estimated FY20 Expenditures:

Less Projected Refunds for the Fiscal Year: (From te 0.1894] $4,137.21] $17,706.56] $21,843.77

Supplemental Allocation Funds Requested (Additional Mandated Funds Needed): $24,107.30| $76,440.15 | $100,547.45

IMPORTANT!

{Al signatures indicated on the cover page are required, Documentation must be submitted demonstrating that the supplemental allocation being requested is only for mandated (or "sum sufficient’) children, and that reasonable projections have been made to estimate the amount of funds needed.

Pu cua: al

[bias Wiad

Signature

ALICE MEADE Af lla

Bye LpZptlec)

Name Date Signature

PIT FISCAL AGENT: |

eb E Din |

|_Pareicic B. Brunry

Index Page 4 of 4

manne] as Emacs]

Signature

Address city | st tip Phone

RUSSELL COUNTY, VIRGINIA

REQUEST FOR PROPOSALS (RFP)

DESIGN-BUILD CONSTRUCTION

LEBANON ELEMENTARY SCHOOL
WALL REPAIR PROJECT

Russell County, Virginia will accept proposals until Friday, March 6, 2020 at 3:00 p.m., from qualified firms (“Offerors”) to provide Design-Build Construction for all phases of Design and Construction of the Lebanon Elementary School Wall (West) Repair Project.

Russell County intends to select one firm to provide these design and construction services using the competitive negotiation procedure for professional services as defined in Section 2.2-4379 of the Virginia Public Procurement Act.

Full copies of the Request for Proposals (RFP) may be requested by contacting Mr. Lonzo Lester, County Administrator, at (276) 889-8000, or by email at
[email protected] or the County’s website at http://www.russellcountyva.us/155/Procurement.

mailto:[email protected] http://www.russellcountyva.us/155/Procurement RUSSELL COUNTY, VIRGINIA REQUEST FOR PROPOSALS (RFP)

DESIGN-BUILD CONSTRUCTION LEBANON ELEMENTARY SCHOOL

WALL REPAIR PROJECT

Full copies of the Request for Proposals (RFP) may be requested by contacting Mr. Lonzo Lester, County Administrator, at (276) 889-8000, or by email at [email protected] or the County’s website at http://www.russellcountyva.us/155/Procurement.

COUNTY OF RUSSELL VIRGINIA

Request for Proposal for Design-Build Services

Lebanon Elementary School

Wall Repair Project

Issue Date: 2/19/2020

Due Date: 3/6/2020

Project Name: Lebanon Elementary School’s Wall (West) Repair

Project Number: RFP 005-2020

Project Location: Lebanon Elementary School, 56 George Ben Whited Drive, Lebanon, VA 24266

Owner/Agency Name: Russell County School Board/Russell County Board of Supervisors

Owner/Agency Contact Information: 276-889-8000 / 276-880-4396

All questions shall be submitted in writing by FAX or e-mail, no later than March 3, 2020 to:
(E-mail: [email protected]; Fax #: 276-889-8011).

All questions and answers will be provided in writing to all proposers. Any instructions not provided in writing are not to be considered as part of the RFP.

Sealed proposals for furnishing the services described herein will be received until 3 p.m. EST on
3/6/2020. Proposal shall reach the address below by the deadline stated.

Deliver Proposals To: County Administrator
137 Highland Drive
P.O. Box 1208
Lebanon, VA 24266

There will be a Mandatory Site Visit Meeting on February 27, 2020 at 10 A.M. The pre-proposal site visit meeting shall be held at the project site located at: Lebanon Elementary School
56 George Ben Whited Drive
Lebanon, VA 24266

COUNTY OF RUSSELL VIRG

Request for Proposal for Design-Build Services

Lebanon Elementary School Wall Repair Project

Issue Date: 2/19/2020

Due Date: 3/6/2020

Project Name: Lebanon Elementary School’s Wall (West) Repair

Project Number: RFP 005-2020

Project Location: Lebanon Elementary School, 56 George Ben Whited Drive, Lebanon, VA 24266 Owner/Agency Name: Russell County School Board/Russell County Board of Supervisors

Owner/Agency Contact Information: 276-889-8000 / 276-880-4396

All questions shall be submitted in writing by FAX or e-mail, no later than March 3, 2020 to: (E-mail: [email protected]; Fax #: 276-889-8011).

All questions and answers will be provided in writing to all proposers. Any instructions not provided in writing are not to be considered as part of the REP.

Sealed proposals for furnishing the services described herein will be received until 3 p.m, EST on 3/6/2020. Proposal shall reach the address below by the deadline stated.

Deliver Proposals To: County Administrator 137 Highland Drive P.O. Box 1208 Lebanon, VA 24266

There will be a Mandatory Site Visit Meeting on February 27, 2020 at 10 A.M. The pre-proposal site visit meeting shalll be held at the project site located at:

Lebanon Elementary School

56 George Ben Whited Drive

Lebanon, VA 24266

I. PURPOSE

Russell County Board of Supervisors is seeking proposals to retain the services of a Design-Build Contractor for the construction of the Lebanon Elementary School’s Wall (West) Repair Project. The purpose of the Request for Proposal (RFP) is to solicit proposals for selecting a Design-Build Contractor for the services hereinafter described from the Offerors. This RFP sets forth the minimum performance criteria.

II. BACKGROUND.

The Lebanon Elementary School is two story building with un-reinforced masonry walls. The first floor is slab on grade, with a pipe trench around the perimeter of the building. The second floor and attic floor are concrete slabs supported by open web steel joists. The roof is wood framed. The floor and roof framing bear on the exterior and corridor masonry walls. The school’s back (West) exterior wall is bowed in the area of classrooms 106, 107, 206, 207, and the library. Measurements indicate the exterior wall has moved up to 2 inches relative to the interior partitions.

III. INSTRUCTIONS TO PROPOSERS

The Work is for Design-Build services. The proposer shall review all available project documents as listed in this Request for Proposal, visit and become familiar with the project site, identify any requirements of the locality (business licenses or other fees necessary to conduct business in the County).

The RFP Response shall include the following components and be organized as follows:

A. Completed Form of Proposal for Design-Build Services.

This will include the Technical Proposal, Cost Proposal, and the RFP.

B. Narrative of Project Approach

The Proposal must include a fully detailed and developed approach to be undertaken by the

Design-Build Contractor for accomplishing the Scope of Work of the Project. This written approach should document how the Design-Build Contractor will execute the demands of the Project by describing the processes, procedures, and strategies utilized. This approach shall outline the philosophy and methodology for:

a. Interfacing with the Architect/Engineer. b. Interfacing with all Subcontractors. c. Interfacing with all outside entities on the Project. d. Maintaining the Project’s budget. e. Maintaining the Project’s schedule. f. Meeting the Project’s quality objectives.

The written approach must address the Contractor’s plans for minimizing disruptions to the

school operations, traffic patterns, and customary activities in the immediate vicinity of the Project site.

The written approach must address the Contractor’s plan for the utilization of available staging

area. Include in the response to this specific item the team’s plan for the delivery of materials and equipment to the Project site and how such items will be stored or coordinated prior to their need for erection or placement into their permanent positions.

The written approach must address the Proposer’s strategies for obtaining qualified, complete

subcontractor pricing including targeted small business participation.

L PURPOSE

Il, | BACKGROUND.

Ill, INSTRUCTIONS TO PROPOSERS

‘The Work is for Design-Build services. The proposer shall review all available project documents as listed in this Request for Proposal, visit and become familiar with the project site, identify any requirements of the locality (business licenses or other fees necessary to conduct business in the County).

The RFP Response shall include the following components and be organized as follows A, Completed Form of Proposal for Design-Build Services.

This will include the Technical Proposal, Cost Proposal, and the RFP. B. Narrative of Project Approach

1, The Proposal must include a fully detailed and developed approach to be undertaken by the Design-Build Contractor for accomplishing the Scope of Work of the Project. This written approach should document how the Design-Build Contractor will execute the demands of the Project by describing the processes, procedures, and strategies utilized. This approach shall outline the philosophy and methodology for:

a. Interfacing with the Architect/Engineer. b, _ Interfacing with all Subcontractors.

c. Interfacing with all outside entities on the Project. d. Maintaining the Project’s budget. e £

Maintaining the Project’s schedule. Meeting the Project’s quality objectives.

fen approach must address the Contractor’s plans for m school oper Project site

ng disruptions to the ns, traffic patterns, and customary activities in the immediate vicinity of the

The written approach must address the Contractor’s plan for the utilization of available staging area, Include in the response to this specific item the team’s plan for the delivery of materials and ‘equipment to the Project site and how such items will be stored or coordinated prior to their need for erection or placement into their permanent positions.

4, The written approach must address the Proposer’s strategies for obtaining qualified, complete subcontractor pricing including targeted small business participation.

C. Other Relevant Information

Proposals may include any other documentation deemed appropriate by the Proposer to convey to the Design-Build Evaluation knowledge regarding the Offeror’s organization.

IV. PROPOSAL SUBMISSION

Three (3) copies of the Proposal (one marked original and two copies of the original) are to be submitted to the attention of the County Administrator at the address listed above.
Proposals are to be submitted not later than the due date and time listed on the first page of this document.

Proposals received after the above time and date will be rejected and returned to the sender.

Proposals are to be mailed via United States Postal Service, delivered via express delivery services or delivered by a representative of the Offeror to the address above.
Proposals received by the Owner will remain in the possession of Owner and will not be returned to the

Offerors.

The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested by this RFP that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.
The Owner’s Project personnel reserve the right to visit the office(s) of an Offeror to verify any claim(s)

made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner’s personnel at that time.

The Owner will not be responsible for any costs incurred by an Offeror in the preparation and submittal of

a Proposal.

In the event the Offeror discovers an error in its Proposal after it has been submitted, attention may be drawn to the error in writing and an amendment to the Proposal submitted to the Owner, provided the amendment has been received by the Owner on or before the date and time fixed for receipt of Proposals, the amendment will be accepted and shall be treated with equal force as the balance of the originally submitted Proposal. If an error is discovered after the time and date of receipt of the RFP, the Offeror may withdraw, without penalty, from consideration, but the error correction will not be accepted by the Owner.

V. PROPOSALS EVALUATION PROCESS

Proposals will be opened under the supervision of the County Administrator. The opening of the Proposals will not be conducted in public.
Upon receipt of the Proposals from the Offerors, proposals will be distributed to the respective

participants on the Project’s Design-Build Evaluation.

The Design-Build Evaluation will thoroughly review the Proposals and rank them according to the criteria contained herein and will invite those organizations whose Proposals most closely align with the requirements of the RFP to subsequent face-to-face interviews with the committee. It is anticipated that these will take place within ten (10) days of receipt of the Proposals. It is anticipated that not all of the Offerors submitting written Proposals will be interviewed.

IV.

C. Other Relevant Information

Proposals may include any other documentation deemed appropriate by the Proposer to convey to the Design-Build Evaluation knowledge regarding the Offeror’s organization.

PROPOSAL SUBMISSION

Three (3) copies of the Proposal (one marked original and two copies of the original) are to be submitted

to the attention of the County Administrator at the address listed above.

Proposals are to be submitted not later than the due date and time listed on the first page of this document. Proposals received after the above time and date will be rejected and returned to the sender.
Proposals are to be mailed via United States Postal Service, delivered via express delivery services or delivered by a representative of the Offeror to the address above.

4, Proposals received by the Owner will remain in the possession of Owner and will not be returned to the Offerors.

The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested by this RFP that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.
The Owner’s Project personnel reserve the right to visit the office(s) of an Offeror to verify any claim(s) made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner’s personnel at that time.
The Owner will not be responsible for any costs incurred by an Offeror in the preparation and submittal of a Proposal.
In the event the Offeror discovers an error in its Proposal after it has been submitted, attention may be drawn to the error in writing and an amendment to the Proposal submitted to the Owner, provided the amendment has been received by the Owner on or before the date and time fixed for receipt of Proposals, the amendment will be accepted and shall be treated with equal force as the balance of the originally submitted Proposal, If an error is discovered after the time and date of receipt of the RFP, the Offeror may withdraw, without penalty, from consideration, but the error correction will not be accepted by the Owner.

PROPOSALS EVALUATION PROCESS

Proposals will be opened under the supervision of the County Admi Proposals will not be conducted in public.

‘trator. The opening of the

Upon receipt of the Proposals from the Offerors, proposals will be distributed to the respective participants on the Project’s Design-Build Evaluation,
The Design-Build Evaluation will thoroughly review the Proposals and rank them according to the criteri contained herein and will invite those organizations whose Proposals most closely align with the requirements of the RFP to subsequent face-to-face interviews with the committee. It is anticipated that these will take place within ten (10) days of receipt of the Proposals. It is anticipated that not all of the Offerors submitting written Proposals will be interviewed.

The Design-Build Proposals will be evaluated and ranked and select the leading candidates among the interviewed Design-Build Contractor. After the interviews and prior to negotiations, the County may at its sole discretion provide the leading candidates the opportunity to submit to the County a sealed modification to the Cost Proposal. Selection shall be made of two or more contractor candidates deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including contract price, if so, stated in the Request for Proposals. Negotiations shall be conducted with the candidate/candidates selected. Price shall be considered but will not be the sole determining factor. The County may cancel this Request for Proposals or reject proposals at any time prior to an award. Should the County determine at its sole discretion that only one candidate is fully qualified, or that one candidate is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that candidate. The award document will be a contract incorporating by reference all the requirements, terms, and conditions of the solicitation and the Contractor’s proposal as negotiated.

VI. EVALUATION CRITERIA

The Design-Build evaluation criteria for proposals include the following:

ADJUST TECHNICAL PROPOSAL EVALUATION CRITERIA TO REFLECT PRIORITIES OF EVALUATION.)

A. Evaluation of Cost Proposal

Total proposed construction cost shall be within the funds available for construction.
Total proposed cost ranked in order of lowest to highest.

B. Evaluation of Technical Proposal

Responsiveness of the aesthetics of the proposed design to the County.
Responsiveness of the functional layout of the proposed design to the County.

C. Evaluation of Interview

VII. BASIS OF AWARD

(COUNTY SHALL SELECT EITHER “BASIS OF AWARD–METHOD #1”, OR “BASIS OF AWARD–METHOD #2” AND REMOVE THE OTHER FROM THE RFP.)

Basis of Award - Method #1 (Cost Basis):

The County reviews Technical Proposals for compliance with the requirements of the RFP and all clarifications issued. Assuming that the required changes were made, all proposals, though they may have different features, would now meet the requirements of the RFP. All proposals are considered to be equally acceptable, with respect to the RFP criteria.

The County publicly opens the Cost Proposals from each proposer, along with any cost modifications submitted. Since all proposals meet the RFP requirements, the contract is awarded based on the lowest price.

Basis of Award - Method #2 (Cost + Technical Basis):

If the selection of the Design-Build Contractor includes a technical scoring component in addition to the low-cost scoring component, the agency shall use the following method to award:

a. The County shall review the Technical Proposals for compliance with the requirements of the RFP

(and clarifications issued) ranking them in order of preference from 1 to 5. (1 being the best)

vu.

4, The Design-Build Proposals will be evaluated and ranked and select the leading candidates among the interviewed Design-Build Contractor. After the interviews and prior to negotiations, the County may at its sole discretion provide the leading candidates the opportunity to submit to the County a sealed modification to the Cost Proposal. Selection shall be made of two or more contractor candidates deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including contract price, if so, stated in the Request for Proposals. Negotiations shall be conducted with the candidate/candidates selected. Price shall be considered but will not be the sole determining factor. The County may cancel this Request for Proposals or reject proposals at any time prior to an award. Should the County determine at its sole discretion that only one candidate is fully qualified, or that one candidate is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that candidate. The award document will be a contract incorporating by reference all the requirements, terms, and conditions of the solicitation and the Contractor’s proposal as negotiated.

EVALUATION CRITERIA

The Design-Build evaluation criteria for proposals include the following:

ADJUST TECHNICAL PROPOSAL EVALUATION CRITERIA TO REFLECT PRIORITIES OF EVALUATION.) A. Evaluation of Cost Proposal

1, Total proposed construction cost shall be within the funds available for construction. 2. Total proposed cost ranked in order of lowest to highest.

B. Evaluation of Technical Proposal

Responsiveness of the aesthetics of the proposed design to the County.
Responsiveness of the functional layout of the proposed design to the County,

BASIS OF AWARD. (COUNTY SHALL SELECT EITHER “BASIS OF AWARD-METHOD #1”, OR “BASIS OF AWARD-METHOD #2” AND REMOVE THE OTHER FROM THE REP.)

ward

Basis of jethod #1 (Cost Ba

‘The County reviews Technical Proposals for compliance with the requirements of the RFP and all clarifications issued. Assuming that the required changes were made, all proposals, though they may have different features, would now meet the requirements of the REP. All proposals are considered to be equally acceptable, with respect to the RFP criteria.

Basis of Award - Method #2 (Cost + Technical Basis):

If the selection of the Design-Build Contractor includes a technical scoring component in addition to the low-cost scoring component, the agency shall use the following method to award:

a, The County shall review the Technical Proposals for compliance with the requirements of the RFP (and clarifications issued) ranking them in order of preference from | to 5. (1 being the best)

b. Points shall be credited to technical proposals based upon a 100-point baseline as follows:

Rank #1 = 100 points Rank #2 = 80 points Rank #3 = 60 points Rank #4 = 40 points Rank #5 = 20 points

If there are fewer than five proposals, the highest rankings are used. (e.g.: 1=100, 2=80, 3=60)

c. After the technical proposals have been evaluated, the County shall open the cost proposal from each proposer along with cost modifications submitted. The cost proposals shall be scored based upon a 100-point baseline.

d. The County shall sum the cost points and technical points to obtain a total score for each proposal. e. The scores shall be summed for each proposal. f. The highest score will determine who will be awarded the contract. In the event of a tie, the project

shall be awarded to the lowest price of the proposals included in the tie.

VIII. ATTACHMENTS

Attachment “A” – Form of Proposal for Design-Build Services

b. Points shall be credited to technical proposals based upon a 100-point baseline as follows:

Rank #1 = 100 points

Rank #2 80 points Rank #3 = 60 points Rank #4= 40 points Rank #5 = 20 points

If there are fewer than five proposals, the highest rankings are used. (¢.g.: 1=100, 280, 3-60) c. After the technical proposals have been evaluated, the County shall open the cost proposal from each proposer along with cost modifications submitted. The cost proposals shall be scored based upon a 100-point baseline, 4d. The County shall sum the cost points and technical points to obtain a total score for each proposal. The scores shall be summed for each proposal. The highest score will determine who will be awarded the contract. In the event of a tie, the project shall be awarded to the lowest price of the proposals included in the tie.

VU. ATTACHMENTS

Attachment “A” — Form of Proposal for Design-Build Services

COUNTY OF RUSSELL VIRGINIA

Form of Proposal for Design-Build Services

Date: ________________________, 20 .

Project: Lebanon Elementary School’s Wall (West) Repair

To: County Administrator County of Russell, Virginia
137 Highland Drive
P.O. Box 1208 Lebanon, VA 24266

From: (Insert Name and address of Design-Build Contractor)

In compliance with and subject to your Request for Proposal and the documents therein specified, all of which are incorporated herein by reference, the undersigned proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this Project as well as the associated insurances, bonds, and other items listed below in accordance with the Request for Proposal dated , the Amendments noted below, and the staffing and technical provisions stated above, for the consideration of the following amount:

Total Cost Proposal Amount: ________________________________________DOLLARS ($ )

In compliance with the Request for Proposal and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the attached Request for Proposals. It is understood that this proposal may be modified, by mutual agreement in subsequent negotiations.

If notice of acceptance of this Cost Proposal is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

COUNTY OF RUSSELL VIRGINIA

Form of Proposal for Design-Build Services

Date: 220. Project: Lebanon Elementary School’s Walll (Wes To: County Administrator

County of Russell, Vir 137 Highland Drive P.O. Box 1208 Lebanon, VA 24266

From: (Insert Name and address of Design-Build Contractor)

In compliance with and subject to your Request for Proposal and the documents therein specified, all of which are incorporated herein by reference, the undersigned proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this Project as well as the associated insurances, bonds, and other items listed below in accordance with the Request for Proposal dated. s the Amendments noted below, and the staffing and technical provisions stated above, for the consideration of the following amount:

Total Cost Proposal Amount: DOLLARS (S. )

Ifnotice of acceptance of this Cost Proposal is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form within 10 days after the contract has been presented to him for signature. ‘The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

DISQUALIFICATION OF CONTRACTORS: By signing this proposal, the undersigned certifies that this Contractor or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

I certify that the firm name given below is the true and complete name of the Contractor and that the proposer is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No.: ______________ Bidder:
(Name of Firm)

Contractor Class: By:
(Signature)

Specialty: Valid until:

FEIN/SSN: Title:

If General Partnership (List Partners’ Names)

Business Address:

Telephone # ________________________

FAX # _______________________________

If Corporation, affix Corporate Seal & list State of Incorporation

State: _____________________________

(Affix Seal)

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall_not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986,

DISQUALIFICATION OF CONTRACTORS: By signing this proposal, the undersigned certifies that this Contractor or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same, We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s)…

Virginia License No.: Bidder: (Name of Firm) Contractor Clas By: (Signature) Specialty: Valid until: FEIN/SSN: Title: If General Partnership (List Partners’ Names) Business Address:

Telephone # FAX #

If Corporation, affix Corporate Seal & list State of Incorporation

State:

(Affix Seal)

Virginia State Corporation Commission ID No.: ________________________; or

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized:

Attachments:

Attachment “A” – Technical Proposal
Attachment “B” – Cost Proposal
Attachment “C”– Request for Proposal for Design-Build Services

Virginia State Corporation Commission ID No. jor

to why such entity is not required to be so authorized:

Attachments:

Attachment “A” — Technical Proposal
Attachment “B” ~ Cost Proposal
Attachment “C”~ Request for Proposal for Design-Build Services

Ken Construction Co., Inc. 3966 Cross Roads Lebanon, VA 24266 Phone: 276-794-7346 e-mail: [email protected]

Summary of Bidder Background

Bidders Name: Ken Construction Co., Inc.

Address: 3966 Cross Roads Lebanon, VA 24266

Contact info: Phone: 276-794-7346

Legal form of Bidder: Vice President- Kenneth Morrison 32 Years. V.P. FEIN Number: 54-1468690

Business License # — 2701036496

Incorporated : Virginia - February 1988 (Started business 1983)

Key Personnel : Lois Morrison- President 32 Years Kenneth Morrison V.P. 37 years as Ken Construction Jeffery Morrison V.P TRK 26 years

Darrin Morrison V.P operations 23 years Guy Morrison — Superintendent 37 years

Financial Information Ken Construction Co., Inc. has NEVER filed bankruptcy or

any form of reorganization under the bankruptcy code. Ken Construction Co., Inc. has NEVER any sanctions , and

we are NOT under investigation by any regulatory.

Ken Construction Co., Inc. Pg.2

Bank reference : First Bank & Trust- Lebanon, VA_ more information will be provided if needed .

Insurance: Certificates enclosed

References: We have completed an abundant of Projects for VDOT. Always completed on time, and to VDOT Specifications. © Phil East @ VDOT Bristol - 276-669-6151

We have worked on many Town Projects - Cleveland, Abingdon, Marion, Pound, & Lebanon

Cecil Hicks @ Town of Marion — 276-783-4113

We have Designed and Constructed Commercial Buildings Including Apartments, Storage Buildings, and Residential Homes.

_ ee COMMONWEALTH of VIRGINIA

Department of Professional and Occupational Regulation ‘9960 Mayland Drive, Suite 400, Richmond, VA 23253 Telephone: (804) 367-8500

BOARD FOR CONTRACTORS CLASS A CONTRACTOR “CLASSIFICATIONS* CBC CIC ELE H/H HIC HVA PLB RBC

seuss cone —

LEBANON, VA 24266

USS. Done hn be td etctecvsjor ene

(SEE REVERSE SIDE FOR PRIVILEGES AND INSTRUCTIONS) ‘OPORLIC (0a72017)

Cliontt: 1410877 38KENCON

ACORD. _ CERTIFICATE OF LIABILITY INSURANCE al

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If tho cortificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. IfSUBROGATION IS WAIVED, subject to the torms and conditions of the policy, certain policies may require an endorsement. A statement on this cortficate doos not confer any rights to the certificate holder In lieu of such endorsement

PRODUCER aE

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THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,

= _ | $ B GSE OAT ENPO131319 14/27/2019 |04/27/2020 feescoueny | $1,000,000 FX) wey avro BOOILY INIURY Perper) | [| S3R8Powr [—] sprganee BODILY UY esse | [XU Roney PX] ASIEN | teu |S —_ sELLAUAB 1X | occu }xoL410063700 bar2zi2019 rr exchoccunnence [4,000,000 _ EXCESS LAB cxawsauce| AGGREGATE |s1,000,000 | [oo | [retexnons a: A ine cutovens unauiry Ce lanvesoameroweaninemexccunve 4 | Tei. eacnaccoenr —_[s Bandana) UO | EL, GEASE EA EMPLOvEd| § ESSAIETION OF OPERATIONS below | 1 pisease -poucy unr |. _| B [Equipment | TENPOts1319 14/27/2019] 04/27/2020 $493,161/81,000 Ded B |Cargo #1620189123, | ENPo131319 4/27/2019] 0412712020 $100,000/$1,000 Ded B |Cargo-Vehicle Ltd | Egt Must Be Scheduled

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‘DESCRIPTION OF OPERATIONS /LOGATIONS /VENICLES CORD 10, Aadtona Remar Scheu

(CERTIFICATE HOLDER ‘GANGELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ‘South-West Insurance Agency, Ine THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 132 1th Street SW ACCORDANCE WITH THE POLICY. PROVISIONS. PO Box 700 Norton, VA 24273 AUTHORIZED REPRESENTATIVE 1 Petey 2. Chink ‘© 1988-2018 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) 4 of 1 The ACORD name and logo are registered marks of ACORD

#825172810/M23493318 cyP

Client#; 1410877, ‘38KENCON

ACORD… CERTIFICATE OF LIABILITY INSURANCE 70712020 210712020

"THIS CERTIFICATE IS ISSUED AS A WATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: Ifthe corticato holder fs an ADDITIONAL INSURED, tho polly(es) must have ADDITIONAL INSURED provisions or be endorsed,

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on

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aRoouER we ‘McGriff Insurance Services [BHENE, ey, 640 608-1220 _ [TBE oy, 888-746-8791 202 Prices Fork Ra Sto 2000 [Fey seome - — Blacksburg, VA 24060 (Mins —— an atonono ovenae | aa 540 808-1220 insunena Acceplane Ingomniy Insurance Co 20010 SURED wsueer: Cneinnal indemnity Compa 23280 Ken Construction Co, Inc. tron my comers - 3966 Cross Roads omens Lebanon, VA 24266 ween — INSURER COVERAGES ‘CERTIFICATE NUMBER: REVISION NUMBER:

“THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEENTSSUED TO THE NSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERNS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REOUCED €Y PAID CLAMS.

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DESCRIPTION OF OPERATIONS /LOGRTIONS VENICLES ACORO 1%, Asaltona Ramarta Schedule maybe atached more space requ) Policy Includes Designated Insured: D Morrison Trucking LLC, 2879 N 71, Lebanon, VA 24266,

(CERTIFICATE HOLDER CANCELLATION i ‘SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Ken Construction Co., Inc. THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

3966 Cross Roads ACCORDANCE WITH THE POLICY” PROVISIONS.

Lebanon, VA 24266

RUTHORDED REPRESENTATIVE

Pidap 2. Clank 1988-2016 ACORD CORPORATION. Alrights reserved.

ACORD 25(2016/03) 4. of 1 The ACORD name and logo are registered marks of ACORD #825172312/M23493318 cyP

Ken Construction Co., Inc. 3966 Cross Roads Lebanon, VA 24266 Phone: 276-794-7346 e-mail:

‘[email protected]

March 23, 2020

We hereby propose to design-Build the Lebanon Elementary School Wall (west) Repair.

Ken Construction Co., Inc. (Contractor) and D.R. price Engineering & Land Surveying Inc. P.C. (Designer). Will be working together to ensure this project is completed in a timely manner. We are also making provisions to do work in Five (5) different phases to ensure the integrity

of the existing structure,

This project will consist of Shoring existing structure, which is on the plan sheets supplied by contractor to Russell County Board of Supervisors dated 3/19/2020. Ken Construction Co., Inc. will be overseeing all phases of construction, and will implement all safety measures necessary to ensure the safety of workers, students, faculty and general public. Disruption of activities will be minimized to the best of our abilities, considering the scale of work and equipment needed

to perform the work.

We are anticipating Eighty (80) working days to complete project. Depending on availability of

materials and weather days or delays.

Structure was built in the mid 1950’s Materials may not be available. These materials may or may not be available these materials will be substituted with current available materials that warrants substitution. Example : Bathroom title.

Sequence of construction is numbered on plans for Demo and replacement of walls.

Plan sheets are subject to modifications due to field conditions,

‘* Any questions of concerns to be directed to Ken Construction Co., Inc. 276-794-7346

COUNTY OF RUSSELL VIRGINIA

Form of Proposal for Design-Build Services

Date: Marcy 23 20.20

Project: Lebanon Elementary School’s Wall (West) Repair To: County Administrator

County of Russell, Virginia

137 Highland Drive

P.O. Box 1208

Lebanon, VA 24266

From: (Insert Name and address of Design-Build Contractor)

DR Price Engineeriag + Land Surveying we.

Po. - if Box 1216 - IS4IThompson CreekRd- onaker. VA ayauo In compliance with and subject to your Request for Proposal and the documents therein specified, all of which are incorporated herein by reference, the undersigned proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this Project as well as the Byza) insurances, bonds, and other items listed below in accordance with the Request for Proposal dated. (AS) ROZO. the Amendments noted below, and the staffing and technical provisions stated above, for the consideration of the following amount:

00 ‘Total Cost Proposal Amount: Ve. Handled Seventy-one Yowefor tars 6 J7i, aul.

Mine Huclted eleven aucl Leo Cant In compliance with the Request for Proposal and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the attached Request for Proposals. It is understood that this proposal may be modified, by mutual agreement in subsequent negotiations.

DISQUALIFICATION OF CONTRACTORS: By signing this proposal, the undersigned certifies that this Contractor or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same, We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

Virginia License No: 21010364 %0 wider: Ken Consteuction Co.Iwne.

jame of Firm)

A Aims pr

Senate) Specialty: Construction Valid until:__Y¥-30-2020

FEIN/SSN: 54-146 8640 Title_V. President Lperahus

If General Partnership (List Partners’ Names) Business Address:

3%bl Cross Rds. Lebanon, VA 24266

Contractor Cla

Telephone #_ 2 The - 194-73 V6 FAX# QT6- :

If Corporation, affix Corporate Seal & list State of Incorporation

State:__ «4 haves

(Affix Seal)

Virginia State Corporation Commission ID No.:_O 3/6 ZO¥-S sor

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or $0 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized:

Attachments:

1, Attachment “A” ~ Technical Proposal 2, Attachment “B” ~ Cost Proposal 3. Attachment “C’— Request for Proposal for Design-Build Services

REP ADDENDUM March 5, 2020

ADDENDUM NO. 1 TO ALL BIDDER

Reference~ Request For Proposals: REP 005-2020 roject: Lebanon Elementary School Wall Repair Project Dated: — 2/19/2020

‘The above is hereby changed to read:

Reference Page 1, Due Date: Change to read “3/23/2020.”

2, Reference Page 1, Sealed proposals for furnishing the services described herein will be received

until 3 p.m. EST on 3/23/2020.”

Note: A signed acknowledgment of this addendum must be received at the location indicated on the REP either prior to the bid due date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

0 Lester MBA, CPC, VCO unty Administrator ‘hone: 276-889-8000

en (on structs, GIMC

faine of Firm

KEN CONSTRUCTION CO

Location: 3966 CROSS ROADS

Expiration Date: 04/30/2020

‘This License Subject to all Rules and Regulations of the Town of Lebanon Business, Professional ‘and Occupational License Ordinance.

Town. of. Lebanon

Business, Professional and Occupational License Account: 02328

Issue Date: 5/03/2019

“Town Manager

THIS LICENSE 1S NON TRANSFERABLE AND MUST BE PUBLICLY DISPLAYED

RUSSELL COUNTY, VIRGINIA DESIGN-BUILD CONSTRUCTION LEBENON ELEMENTARY WALL REPAIR QUESENBERRY’S CONSTRUCTION RFP RESPONSE TECHNICAL PROPOSAL March 23", 2020

QUESENBERRY’S iu CONSTRUCTION

QUESENBERRY’

CONSTRUCTION

March 23, 2020

Mr. Lonzo Lester County Administrator 137 Highland Drive Lebanon, VA 24266

Re: Lebanon Elementary School Wall Repair REP response Mr. Lester:

Quesenberry’s Construction is pleased to offer our response to your RFP for the Lebanon Elementary School Wall Repair project. We feel that this project gives us a unique opportunity to provide a range of services that play directly into our strengths and experiences as an organization. Enclosed you will find information relating to our Technical Proposal as requested in the RFP. We are submitting our Cost Proposal under separate cover as requested. These items will be submitted electronically to ensure delivery by the RFP deadline; we will also submit 3 hard copies via UPS for delivery to your attention,

Please note that the information included in this proposal has been developed by Quesenberry’s Construction, is proprietary and is intended for the sole use of the Owner in evaluating proposals for this project. It is not to be distributed to outside parties or individuals and is exempt from Virginia’s Freedom of Information Act request.

In closing, I would like to thank you for your interest in our services and for the opportunity to respond to RFP. We look forward to working with you and your team on this project. Feel free to contact me if you have any questions regarding this proposal or need additional info.

Abran Quesenberry President

Encl: Lebanon Elementary Wall Repair RFP Response

GENUINE QUALITY P.O, Drawer @ * 104. 19th St.N.* Big Stone Gap, VA 24219 276.523.0411 * www.quesenberrysconstruction.com

QUESENBERRY’S

CONSTRUCTION

Narrative of Project Approach PROPRIETARY

Lebanon Elementary School Wall Repair Project

Project Approach

At the February 27% site visit we were able to view the conditions along the wall of the 2 floor. ‘These observations included the obvious outward deflection of the load bearing CMU wall above the 2» floor, large cracks where the perpendicular CMU walls join the exterior wall, and the outward deflection of the brick veneer and movement of the brick veneer in relation to the CMU wall below the 24 floor indicated by gaps around the 1« floor windows and trim, Through the holes cut in the 2» floor ceiling it appears that the roof joist connection to the cast in place concrete lintel above the windows is intact and there is no evidence of outward deflection of the lintel or wall at the roof level. There were no openings cut thru the ceiling of the 1* floor to observe the 2! floor joist and their connection to the cast in place concrete lintels. above the 1+ floor windows, however the 1* floor CMU cross walls do not show cracking similar to the walls above, indicating that the CMU wall supporting the 2! floor may not have experienced significant movement. We have also reviewed the original 1955 design plans for the school.

Based upon our observations at the site visit (including review of numerous photos taken at the visit), the photos included in OWPR letter, and discussions internally and with our design firm

Prosim Engineering, we believe the best approach to restoring the building to a safe and useful

condition is a three phase approach as follows:

Phase 1 ~ Investigation and Report

The investigation scope will include more detailed site observations and investigations by the Structural Engineer, Prosim Engineering, to determine the full extent of the structural issues and the potential cause. Based upon our observations during the site visit and our review of the original construction documents, our design-build team has concerns about potential structural issues in the remainder of the original construction.

This additional investigation may include cutting openings in the ceilings of the 1* floor below the wall movement area and a cut out opening thru the brick veneer where the wall has displaced at the 2» floor slab to observe potential compromised structural elements that is not visible or shown in the referenced photos.

The Structural Engineer’s Report will include a written summary of what was discovered and hopefully potential causes,

We estimate that Phase 1 will be completed within 21 days of the execution of an agreement.

Phase 2 ~ Design and Price Proposal For Rep:

© The design scope will include code research and review of the existing drawings to determine the required load data. The design scope will include an evaluation of lateral restraint requirements for the repair.

GENUINE QUALITY P.O. Drawer Q + 104 E. 19th St.N.* Big Stone Gap, VA 24219 276.523.0411 * www.quesenberrysconstruction.com

The design scope will include construction details and a new wall section based on code required loads and existing conditions. The wall design will incorporate elements to prevent future deflection,

© The design scope will include constructability reviews and collaboration between Quesenberry’s and Prosim to come up with the best repair solution considering schedule, cost and aesthetics. This design may include fixing the wall in place or the removal and rebuilding of part or all of the wall.

‘© The Price Proposal will include a ‘turn-key’ lump sum price to accomplish the work included in the design documents and any other work identified by the Owner.

We estimate that Phase 2 will be completed within 35 days of the completion of the Phase 1 work. The price stated below for Phase 2 is contingent on no significant discoveries of other issues from the Phase 1 Investigation that would increase the design scope significantly. If this is an issue Quesenberry’s, will notify the Owner immediately of any potential Design Fee increases. Any fee increases will be by via mutual agreement of both parties.

Phase 3 ~ Construction

If the Price Proposal is acceptable to the Owner, Quesenberry’s will prepare a Change Order to incorporate the Phase 3- Construction scope into the Agreement. Once this CO is executed by the Owner, we will proceed with the construction repairs as soon as possible. The scope of work will be per Prosim Engineering’s design included in the Phase 2 Report and Price Proposal, the replacement or repair of any finishes or other building elements required for the repair and any other work requested by the Owner.

The repair will focus on getting the 1* floor toilets up and functioning ASAP and the remaining repairs completed by the start of school in August. This timeline is contingent on getting a notice to proceed ASAP and our current understanding of the extent of the damage.

The Structural Engineer will make a minimum of 2 site visits during construction to confirm that the work is per the design documents. One of these visits will be as soon as the interior demo is complete to confirm that there are no additional issues requiring a modification of the design documents and scope.

Based on the extensive failures observed, we feel that the above phased approach is the hest possible method of executing repairs to the Lebanon Elementary School. It allows us to fully analyze what the cause of the failures are and address them, rather than perform repairs without fixing the issue that led to them.

QUESENBERRY’S CONSTRUCTION GENUINE QUALITY

QUESENBERRY’S

CONSTRUCTION

Other Relative Information

Lebanon Elementary School Wall Repair Project

Company Profile & Background

Quesenberry’s Construction has heen providing construction services of outstanding quality to our region for 75 years.

Our company was founded by MS. Quesenberry Jr. in 1945 after returning from Europe and WWIL. From our beginning focus on the residential construction market (including two US patents for prefabricated framing systems) through the 1960’s to our current role as a regional leader in the commercial, industrial, and healthcare market sectors, our organization has spanned three generations of family ownership. This length of service and continuity in our values is unique to our firm, and we are happy to bring these attributes with us to serve as a key part of your project team.

You will not get this range of experience and unique project fit with other contractors.

Our Commitment to Safety - Safety is the number one priority on our jobsites. As a testament to our safety culture, our organization has not experienced a lost time accident in over four years. This constitutes over 380,000 man hours of work without a recordable accident. In acknowledgement of our safety accomplishments we have been recognized for national awards in recent years including AGC 2018 zero incidence rate and ASCC 2017 outstanding safety achievement.

——~o—— ) Certificate of Commendation

eae 2018 Big Stone Gup, VA aro idence 1 an over

QUESENBERRY’S CONSTRUCTION GENUINE QUALITY

Commitment to Quality ~ Throughout our history we have always held the quality of the projects we deliver in the highest possible regard. As a 3! generation family owned business, this commitment has been held paramount throughout our 75 year history and is a cornerstone to the continued success we have had in this region. In recent years we have received recognition for overall quality on several projects we have been a part of, including three of the past four awards for Project of the Year from the Tri-Cities Branch of the Tennessee AGC.

‘TRI-CITIES BRANCH Project of the Year Winner — 2015, 2016, 2018

Commitment to our Customers - All of our accomplishments and experience could not be possible without the trust and relationships we have built with our customers throughout our history. The value of these relationships is evident in the fact that over 80% of the projects we manage involve repeat clients and team members. We are proud that we are called on time and again to deliver the construction services that our clients demand and are eager for the opportunity to expand on this commitment with your project team.

OUR AFFILIATES

America

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AMERICAN SOCIETY OF CML ENGINEERS

OUR CERTIFICATIONS

‘inane cenmiieo MALL BUSINESS "TENNESSEE SMALL BUSINESS ENTERPRISE

U TN | Tennessee es State Government

QUESENBERRY’’S CONSTRUCTION GENUINE QUALITY

Professional Team Makeup

As stated in our Project Approach, our firm will be teaming with Prosim Engineering to provide engineering analysis and design services through the multiple phases of this project. We have attached some additional information from each of our firms to outline some of the experience and qualifications of individual team members as well as their representative organizations. Additional information on our firms can also be found out our websites below:

Quesenberry’s Construction: www.quesenberryconstruciton.com

Prosim Engineering: www.prosimeng.com

PROSIM + QUESENBERRY’S

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QUESENBERRY’S CONSTRUCTION GENUINE QUALITY

104 East 19th Street

QUESENBERRY’S PO Box Drawer Q

Big Stone Gap, VA 24219 (B) 276-523-0411 (F) 276-523-5714

Abran Quesenberry, PE President

Spencer Quesenberry, PE David Rock

Vice President 50 years with Quesenberry’s

[email protected]

Operations Manager

24 years with Quesenberry’s [email protected]

28 years of construction

} [email protected] Quesenberry’s Construction has been successfully delivering quality construction to Southwest Virginia and Northeast Tennessee for the past 75 years. During this time, we have completed some of the most complex and demanding construction projects in our region. While we have a prov-

en history of delivering projects acting as a General Contractor, Construction Manager, and Design Build contractor, we also excel in many other roles that may benefit your project team. This gives us flexibility to bring our extensive resources to bear to better address your project needs.

Our Services

enced staff in our region in order to deliver outstanding quality and competitively priced

We strive to maintain the most knowledgeable and exp. construction services to you the customer . Our portfolio of experience includes projects ranging from complex infrastructure systems to multi- story, state of the art higher education facilities. We encourage you to visit our website at www.quesenberrysconstruction.com for additional information on our organization and our capabilities, and we hope that you will contact us to discuss your upcoming construction needs.

QUESENBERRY’S

“L CONSTRUCTION

Professional Organization Memberships

American ASCE ete

Concrete American Society of Civil Engineers Contractors

Certifications Certified VA Small Business HubZone Certified Certified TN Small Business

"Our organization has been providing superior quality construction services at competitive prices since our founder, Milford Spencer Quesenberry, Jr., started the company after re- turning from World War II in 1945. Over 4 generations and 75 years later, we continue to apply these early principals to projects in Southwest Virginia, Northeast Tennessee, and Eastern Kentucky. We pride ourselves in the accomplishments and relationships we have created over the years and are excited at what the future holds. As we expand our market and bring our expertise and knowledge to bear on new projects with new clients, we hope that you will consider our services for your construction needs. Please feel free to contact us BB at any time to discuss any upcoming projects or building requirements you may have.

GENUINE QUALITY

It describes our work and our people.

You deserve nothing less.

CRAIG 5 YOUNG, PE, MS, SECB cyoungepresiinens.com

‘CAITLIN TRENT, MBA, ‘chenlsprouineng.com

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STRUCTURAL DESIGN TECH

MEGAN BLEVINS mblevinsepresimeng.com

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CHRIS LITTLE hvstiospresimeng.com

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Senion sUCTURAL ENGINEER ALLAN J. LONG, PE, SECB ‘longeprosimeng.com

PROJECT ENGINEER PRESTON PIONK, PE Pplonksprosineng.com

STRUCTURAL DESIGN TECH ERICK BUSTOS

DAVID ATHEY atheyaprosimeng.com

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240 SUNCREST SI, SUITE 4, JOMNSON CITY, N 37615 | 423.477.0314 | 108 SOUTH IRON ST, MARION, VA 24354 | 276.703.3977 ‘wor prosimeng.com

OVERVIEW: Founded in 2003 and offices in both Johnson Cily, IN and Marion, VA, Prosim Engineering, LCis a client-focused, service-oriented firm thal spe- cializes in Professional Structural Engineering services. Prosim is a small business, with eight fulltime team members (three of which are Professional Engineers). Prosim works with our Clients in meeting their scheduling and scope needs. Our Team will stay wilh, the project from initiation until completion,

SERVICES: Design services and experience Include, but nol limited fo, mixed-used, office, restaurant, educational, medical, municipal, institutional, religious, pedestrian bridges, feasibility studies, value engineering, and historic renovations. These services can be provided in a multitude of delivery formats from the traditional to the recent resurgence of design/build and fast-rack methods. Our designs are: produced using the latest technology available including curent edilions of AUloCAD, Revit, and Tekla Structural Designer. We offer sustainable project inifiative, including project experience in LEED and green techniques, as well as projects incorporating both wind and solar power.

We’re more than just a Professional Structural Engineering Fim, \we’te designing for the future while creating peace of mind, and that’s why what we do matters.

LICENSED STATES.

Alabama - Pennsylvania
Florida = South Carolina
Kentucky ~Tennessee | Office Location
New York ~ Texas

= North Carolina - Virginia | Office Location

Ohio - West Virginia

Tennessee Certified Small Business Enterprise (SBE) by the Go-DBE Certification No: 031516-01

Virginia DBs Certified swam Cerification No: 006939

RUSSELL COUNTY, VIRGINIA DESIGN-BUILD CONSTRUCTION LEBENON ELEMENTARY WALL REPAIR QUESENBERRY’S CONSTRUCTION RFP RESPONSE COST PROPOSAL March 23°, 2020

QUESENBERRY’S a TONSTRUCTION

Cost Proposal

Given the unique nature of this project and the amount of information available at the time of this submission, we are basing our Cost Proposal on the three-phase approach that was outlined in our Technical Proposal.

Phase 1 - Investigation and Report

See Technical Proposal for detailed description of the scope of work included in this phase.

Phase 1 Price: $3,450

Phase 2 ~ Design and Price Proposal for Repairs

See Technical Proposal for detailed description of the scope of work included in this phase. Phase 2 Price: $9,500

Combined Phase 1 and Phase 2 Price: $12,950

Phase 3 ~ Construction

See Technical Proposal for detailed description of the scope of work included in this phase.

Phase 3 Price: TBD

We hope that our history of prot y competitively priced construction services to Southwest Virginia for the past 75 years demonstrates our commitment to keeping our construction costs and associated fees as low as possible. Though our costs may he competitive, the quality and capabilities of Quesenberry’s Construction’s team are far superior. We look forward to being a part of Russell County’s team and to managing the Lebanon Elementary School Wall Repair project to a successful completion.

GENUINE QUALITY P.O, Drawer Q + 104 E. 19th St.N.* Big Stone Gap, VA 24219 276.523.0411 * www.quesenberrysconstruction.com

COUNTY OF RUSSELL VIRGINIA

Form of Proposal for Design-Build Services

Date: _— March 23 _, 20_20, Project: Lebanon Elementary School’s Wall (West) Repair To: County Administrator

County of Russell, Vir 137 Highland Drive P.O. Box 1208 Lebanon, VA 24266

From: (insert Name and address of Design-Build Contractor)

Quesenberry’s, Inc. dba Quesenberry’s Construction 104 E 19th StN Big Stone Gap, VA 24219

items listed below in accordance with the Request for Proposal dated_March 23, 2020 the

Amendments noted below, and the staffing and technical provisions stated above, for the consideration of the following amount:

Total Cost Proposal Amount: __ See Technical & Cost Proposals for detais __ DOLLARS ($ )

In compliance with the Request for Proposal and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the attached Request for Proposals, It is understood that this proposal may be modified, by mutual agreement in subsequent negotiations.

If notice of acceptance of this Cost Proposal is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form within 10 days after the contract has been presented to him for signature. ‘The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract,

Immigration Reform and Control Act of 1986: ‘The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986,

DISQUALIFICATION OF CONTRACTORS: By signing this proposal, the undersigned certifies that this, Contractor or any officer, director, partner or owner is not currently barred from bidding on contracts by any

Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred

from bidding on contracts by any of the same, We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

ame of the Contractor and that the proposer is tion, Board for

I certify that the firm name given below is the true and comple legally qualified and licensed by the Virginia Department of Professional and Occupational Re; Contractors, to perform all Work included in the scope of the Contract.

rginia License No.: 2701009878 Bidder: Quesenberrys, Inc. dba Quesenberry’s Construction,

Name of Fisy

Contractor Class:_A By

Specialty:CBG; HH; RBC Valid until: August 31, 2021 .

IN/SSN:_54-0849551 Title: Abran Quesenberry, President

1f General Partnership (List Partners’ Names) Business Address:

104 E 19th StN

Big Stone Gap, VA 24219

Telephone # 976.523.0411

FAX # 276-523-5714

If Corporation, affix Corporate Seal & list State of Incorporation

State: Virginia

(Altix §

al)

tate Corporation Commission ID No.: 01209410 sor

Virginia s

o why such entity is not required to be so authorized _ a

Attachments:

Attachment “A” ~ Technical Proposal
Attachment “B” ~ Cost Proposal
Attachment “C*. Request for Proposal for Design-Build Services

COUNTY OF RUSSELL VIRGINIA

Request for Proposal for Design-Build Services

Lebanon Elementary School Wall Repair Project

Issue Date: 2/19/2020

Due Date: 3/6/2020

Project Name: Lebanon Elementary School’s Wall (West) Repair

Project Number: RFP 005-2020

Project Location: Lebanon Elementary School, 56 George Ben Whited Drive, Lebanon, VA 24266 Owner/Agency Name: Russell County School Board/Russell County Board of Supervisors Owner/Agency Contact Information: 276-889-8000 / 276-880-4396

All questions shall be submitted in writing by FAX or e-mail, no later than March 3, 2020 to: (E-mail: [email protected]; Fax #: 276-889-8011).

writing are not to be considered as part of the RFP.

Sealed proposals for furnishing the services described herein will be received until 3 p.m. EST on 3/6/2020, Proposal shall reach the address below by the deadline stated.

Deliver Proposals To: County Administrator 137 Highland Drive P.O. Box 1208 Lebanon, VA 24266

There will be a Mandatory Site Visit Meeting on February 27, 2020 at 10 A.M. The pre-proposal site visit meeting shall be held at the project site located at:

Lebanon Elementary School

‘56 George Ben Whited Drive

Lebanon, VA 24266

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PURPOSE

BACKGROUND.

The Lebanon Elementary School is two story building with un-reinforced masonry walls. The first floor is slab on grade, with a pipe trench around the perimeter of the building. The second floor and attic floor are conerete slabs supported by open web steel joists. The roof is wood framed. The floor and roof framing bear on the exterior and corridor masonry walls. The school’s back (West) exterior wall is bowed in the area of classrooms 106, 107, 206, 207, and the library. Measurements indicate the exterior wall has moved up to 2 inches relative to the interior partitions.

INSTRUCTIONS TO PROPOSERS The Work is for Design-Build services. The proposer shall review all available project documents as

listed in this Request for Proposal, visit and become familiar with the project site, identify any requirements of the locality (business licenses or other fees necessary to conduct business in the County).

The REP Response shall include the following components and be organized as follows: A. Completed Form of Proposal for Design-Build Services.

‘This will include the Technical Proposal, Cost Proposal, and the RFP.

Narrative of Project Approach

1, The Proposal must include a fully detailed and developed approach to be undertaken by the Design-Build Contractor for accomplishing the Scope of Work of the Project. ‘This written approach should document how the Design-Build Contractor will execute the demands of the Project by describing the processes, procedures, and strategies utilized. This approach shall outline the philosophy and methodology for:

Interfacing with the Architect/Engineer. Interfacing with all Subcontractors.

Interfacing with all outside entities on the Project. Maintaining the Project’s budget.

Maintaining the Project’s schedule.

Meeting the Project’s quality objectives.

peaese

The written approach must address the Contractor’s plans for minimizing disruptions to the school operations, traffic patterns, and customary activities in the immediate vicinity of the Project site.

3, The written approach must address the Contractor’s plan for the utilization of available staging area. Include in the response to this specific item the team’s plan for the delivery of materials and equipment to the Project site and how such items will be stored or coordinated prior to their need for erection or placement into their permanent positions.

4, The written approach must address the Proposer’s strategies for obtaining qualified, complete subcontractor pricing including targeted small business participation,

Iv.

C. Other Relevant Information

Proposals may include any other documentation deemed appropriate by the Proposer to convey to the Design-Build Evaluation knowledge regarding the Offeror’s organization.

PROPOSAL SUBMISSION

1, Three (3) copies of the Proposal (one marked original f the original) are to be submitted to the attention of the County Administrator at the address listed above.

2, Proposals are to be submitted not later than the due date and time listed on the first page of this document, Proposals received after the above time and date will be rejected and returned to the sender.

Proposals are to be mailed via United States Postal Service, delivered via express delivery services or delivered by a representative of the Offeror to the address above.
Proposals received by the Owner will remain in the possession of Owner and will not be returned to the Offerors.
The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested by this RFP that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.
The Owner’s Project personnel reserve the right to visit the office(s) of an Offeror to verify any claim(s) made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner’s personnel at that time.
The Owner will not be responsible for any costs incurred by an Offeror in the preparation and submittal of a Proposal.
In the event the Offeror discovers an error in its Proposal after it has been submitted, attention may be drawn to the error in writing and an amendment to the Proposal submitted to the Owner, provided the amendment has been received by the Owner on or before the date and time fixed for receipt of Proposals, the amendment will be accepted and shall be treated with equal force as the balance of the originally submitted Proposal, If an error is discovered after the time and date of receipt of the RFP, the Offeror may withdraw, without penalty, from consideration, but the error correction will not be accepted by the Owner.

PROPOSALS EVALUATION PROCESS

Proposals will be opened under the supervision of the County Administrator. ‘The opening of the Proposals will not be conducted in public.
Upon receipt of the Proposals from the Offerors, proposals will be distributed to the respective participants on the Project’s Design-Build Evaluation.
The Design-Build Evaluation will thoroughly review the Proposals and rank them according to the criteria contained herein and will invite those organizations whose Proposals most closely align with the requirements of the RFP to subsequent face-to-face interviews with the committee. It is anticipated that these will take place within ten (10) days of receipt of the Proposals. It is anticipated that not all of the Offerors submitting written Proposals will be interviewed.

4, The Design-Build Proposals will be evaluated and ranked and select the leading candidates among the erviewed Design-Build Contractor, After the interviews and prior to negotiations, the County may at its sole discretion provide the leading candidates the opportunity to submit to the County a sealed modification to the Cost Proposal, Selection shall be made of two or more contractor candidates deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including contract price, if so, stated in the Request for Proposals. Negotiations shall be conducted with the candidate/candidates selected. Price shall be considered but will not be the sole determining factor. The County may cancel this Request for Proposals or reject proposals at any time prior to an award, Should the County determine at its sole discretion that only one candidate is fully qualified, or that one candidate is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that candidate. The award document will be a contract incorporating by reference all the requirements, terms, and conditions of the solicitation and the Contractor’s proposal as negotiated.

VI. EVALUATION CRITERIA

‘The Design-Build evaluation criteria for proposals include the following:

ADJUST TECHNICAL PROPOSAL EVALUATION CRITERIA TO REFLECT PRIORITIES OF EVALUATION.)

A. Evaluation of Cost Proposal

I, Total proposed construction cost shall be within the funds available for construction. 2. Total proposed cost ranked in order of lowest to highest.

B. Evaluation of Technical Proposal

Responsiveness of the aesthetics of the proposed design to the County.
Responsiveness of the functional layout of the proposed design to the County.

C. Evaluation of Interview

VII. BASIS OF AWARD (COUNTY SHALL SELECT EITHER “BASIS OF AWARD-METHOD #1”, OR “BASIS OF AWARD-METHOD #2” AND REMOVE THE OTHER FROM THE RFP.)

Basis of Award - Method #1 (Cost Basis):

‘The County reviews Technical Proposals for compliance with the requirements of the RFP and all clarifications issued. Assuming that the required changes were made, all proposals, though they may have different features, would now meet the requirements of the RFP. All proposals are considered to be equally acceptable, with respect to the RFP criteria,

‘The County publicly opens the Cost Proposals from each proposer, along with any cost modifications submitted. Since all proposals meet the RFP requirements, the contract is awarded based on the lowest price.

Basis of Award - Method #2 (Cost + Technical Basis):

If the selection of the Design-Build Contractor includes a technical scoring component in addition to the low-cost scoring component, the agency shall use the following method to award:

a, The County shall review the Technical Proposals for compliance with the requirements of the RFP (and clarifications issued) ranking them in order of preference from 1 to 5. (1 being the best)

b. Points shall be credited to technical proposals based upon a 100-point baseline as follows:

00 points Rank #2 = 80 points 60 points 40 points 20 points

If there are fewer than five proposals, the highest rankings are used, (e.g.: 1=100, 2=80, 3=60)

©. After the technical proposals have been evaluated, the County shall open the cost proposal from each proposer along with cost modifications submitted. The cost proposals shall be scored based upon a 100-point baseline

d. The County shall sum the cost points and technical points to obtain a total score for each proposal. ‘The scores shall be summed for each proposal.

The highest score will determine who will be awarded the contract. In the event of a tie, the project

shall be awarded to the lowest price of the proposals included in the tie.

VII. ATTACHMENTS

1, Attachment “A” — Form of Proposal for Design-Build Services

MONTHLY BANK BALANCES

February 29, 2020 Regular Account 2,282,535.72 Employee Insurance 3,220,725.34 Employee Claims Account 1,000.00 Non-Judicial Reals Estate Sales 2,388.81 Russell Co. Housing Fund 4,424.36 School Textbook 46,846.64 Sheriff Domestic Violence 2,056.31 Petty Cash Treasurer 217.80 Sheriff Seized Assets 54,551.93 Sheriff Restitution. 4,293.32 Sheriff Forfeited Assets 502.80 Comm Attorney Forfeited Assets 31,698.79 Sheriff Federal Forfeited Assets 7,522.80 Comm Attorney Fed Justice Forfeited Assets 158,672.23 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,915.15 Sheriff Calendar Fund. 857.31 SSI Recipients 4,723.22 First Sentinel Bank 1,000.00 Bank of Honaker 958.00 New Peoples Bank 897.60 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 2,412,093.62 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 8,267, 745.52 Cash In Office 1,600.00 Petty Cash 100.00

TOTAL CASH 8,269,445.52

DATE, February 29, 2020 ACCOUNT DEBIT. CREDIT

Cash in Office 7,600.00 Cash in Bank 8,267,745.52 Peity Cash 100.00 General Fund 3,309, 742.74 ‘Non-ludicial Real Estate Sales 2,388.81 Sheriff In State Trip 30,551.95 Sheriff Dare Fund 100.00 Sheriff Seized Assets 54,551.93 Sheriff Restitution 4,293.32 Sheriff Forfeited Assets 502.80 ‘Comm Attomey Forfeited Assets 37,698.79 Honaker Library Donations. 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,522.80 Sheriff Domestic Violence 2,056.31 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attorney Fed Justice 158,672.23 Sheriff Fed Justice Forfeited 7,915.15 Sheriff Calendar Fund. 857.31 Social Services (233,699.92) ‘Swva Asap 12,123.62 ‘Coal Road Improvement 357,635.90 CSA (492,904.56) ‘School Fund 973,631.15 ‘School Food 285,257.86 ‘School Textbook 46,846.61 Regional Adult Education 246,743.17 Petty Cash Treasurer 247.80 Litter Fund Trash Pickup (18,791.50) Current Credit (0.79) Current Debit 14.44 Title XX 77,321.05 ‘SSI Recipients 1723.22 Damage Stamp Fund 7,823.98 Valley Heights 62,058.74 Dante Sewer 49,575.00 Employee Health Insurance 3,220,725.34 Employee Insurance Claims 7,000.00 Taw Library 55,496.50 Special Welfare 48,772.87 Housing Fund #2 7,700.00 Russell Co Health & Fitness 122,770.37 Cannery (134,209.45) WIB 10,051.75 Total 269,445.52 $269,445.52

February 13, 2020

The Regular monthly meeting of the Industrial Development Authority of

Russell County, Virginia was held on February 13,2020 at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Jarred Glass, Member Roger Sword, Member Tony Dodi, Member David Mullins, Member Donnie Christian, Member

ABSENT: Scott Gilmer, Member STAFF: Katie Patton, Attorney ‘The Chairman called the meeting to order at 5:32 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Donnie Christian, second by Tony Dodi and duly approved by the Industrial Development Authority of Russel! County, Virginia to approve the minutes of the January 9, 2020 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

FINANCIAL REPORT Upon motion made by David Mullins, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the financial reports and pay invoices presented on February 13, 2020.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D, Mullins, D. Christian

Absent: S. Gilmer

Nay: None

CHAIRMAN’S REPORT The plans for the Health Department relocation re not finalized as of this time. The amount of space needed is still under consideration.

‘A new pharmacy is locating beside the Catholic Church in Lebanon. 'The owners are asking for a letter of support to VCEDA for a seed capital grant.

‘The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

‘The chairman informed the IDA P & E Wholesale has asked for a letter of support for a seed capital grant.

Upon motion made by David Mullins, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to prepare a letter of support for P & E Wholesale to VCEDA for a seed capital grant.

‘The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

‘The chairman reported the Town of Lebanon is requesting two street be conveyed to the Town from the IDA.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to take the necessary steps to convey the Gray Farm Road (in the industrial park) and the access road for C-Health and VCEDA to the Town of Lebanon Road System. The chairman is authorized to sign all document relating

to this project. The Attorney is authorized to draft the deeds to transfer the two roads to the Town of Lebanon.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

CLOSED SESSION

Upon motion made by Donnie Christian, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

‘The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: 8. Gilmer

Nay: None

RECONVENE TO PUBLIC SESSION

Upon motion made by Tony Dodi, second by David Mullins, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

‘The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Ernie McFaddin Yes Tony Dodi Yes Carlton Elliott Yes Roger Sword Yes Scott Gilmer Absent Donnie Christian Yes

Jarred Glass Yes Richard Lockridge Yes David Mullins Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Jarred Glass, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to negotiate financing options for Project Brown to include a short term lease arrangement with the property owner and the Project Company. The chairman is authorized to sign all necessary documents related to this project.

‘The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: 8. Gilmer

Nay: None

Upon motion made by Jarred Glass, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to complete an REP to the Commonwealth of Virginia providing space for the Department of Probation. The chairman is also authorized to begin negotiations with contractors on the construction of this space. The chairman is authorized to sign all necessary documents relating to this project.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

Upon motion made by Richard Lockridge, second by Donnie Christian, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to submit an application for an ARC Power Initiative Grant in partnership with I-go Wireless, extending broadband services within Russell County. The chairman is also authorized to submit the required letter of intent prior to application for this grant. Authorization is given to the chairman to sign all necessary documents related to this project.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian Absent: S. Gilmer

Nay: None

ADJOURNMENT Upon motion made by Donnie Christian, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 10:06 PM.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, D. Christian

Absent: S. Gilmer Nay: None

MINUTES OF A Mi held at held at 137 Hi, PM.

tING OF DIRECTORS of The Russell County Public Service Authority land Drive Lebanon, VA 24266 on this 17th day of March 2020 at 6:00

‘The following members were present, constituting a quorum (4): Carter McGlothlin, Chairman;

Clifford Hess, Viee Chairman

Cuba Porter, Treasurer;

Chris Dye;

David Edmonds, Jr;

Joe Huff; and

Rhonda Lester, Secretary,

Also present: Harvey Hart, Director RCPSA; James Baker, T&L;

Rita Baker, T&L; and Katie Patton, Legal Counsel

All the directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called,
Carter MeGlothlin acted as C meeting,

inperson of the meeting and Rhonda Lester as Secretary of the

Harvey Hart opened the meeting with the Pledge of Allegiance followed by a prayer led by Cuba Porter.
Approve Agenda - Motion to amend the agenda to add “© Discuss/Approve Probationary Period Completion Pay Raises for Two Part-Time Crew Members” to the New Business outline and add “(A) Transfer Agreement Update by Katie Patton, Legal Counsel” to the Old Business outline made by Clifford Hess, seconded by Cuba Porter, and unanimously adopted.
Minutes of the last meeting dated February 18, 2020 were reviewed and, upon motion duly made by Cuba Porter, seconded by Clifford Hess, were unanimously adopted as read,
Public Comments: None
Harvey Hart, Interim Acting Director, presented to the meeting:

Outstanding Construction Receivables Report

and upon motion made by Chris Dye, seconded by Clifford Hess, as presented,

were unanimously adopted

. Carter McGlothlin presented to the meeting Past Due Customer Reports for Board review. i.

Rita Baker with Thompson & Litton presented to the meeting the following project updates from February 18, 2020 to date:

¢ GLADE HOLLOW/GLADE HILL WATER PRO! During This reporting period, an additional 980 LF of 8-inch water line and 760 LF of 6-inch water line was installed for a total of 3,740 LF of 8-inch, 760 LF of 6-inch, and 50 LF of road ig has been installed in the Glade Hollow section,

NASH’S FORD/CLINCH MOUNTAIN ROAD Met w/ VDH on March 11, 2020 in Abingdon to discuss pi completion of the Castlewood Meter Replacement Project and offer for funding of this project will be made.

ject. VDH advised upon stle Estates Project, an

; ae KK SIDE/EAGLES NE; No new updates.

! /BOODY WATER LINE E:

ENSION PRO.JEC!

OLD SCHOOL/COUNTY (DANTE) Cleared trees, hauled off brush, hauled in dirt

FIN Replaced 40 L

TRASH SITE/COUNTY of drain line, hauled (1) load of rip rap, hauled (1) load of crusher run

No new updates,

¢ CLEVLAND METER REPLACEMANT (WSL-026-13) No new updates,

CASTLEWOOD METER REPLACEMANT (WSL-028-14) No new updates.

¢ LAKE BONAVE! No new updates.

‘TURE TO SOUTH CLINCHFIELD WL REPLACEMENT

EAGLE’ $ NEST No new updates.

Carter MeGlothlin presented to the meeting and thereupon the following resolutions were offered,

IT WAS RESOLVED THAT:

Motion to move $48,000.00 from the NPB Savings Account into a CD and classifying it

along with NPB CD #12020 and NPB CD #98737 as Rural Development Debt Reserve made by Cuba Porter, seconded by Clifford Hess., and unanimously adopted.

Motion to approve the probationary period completion pay raises for two part-time crew members made by David Edmonds, Jr., seconded by Joe Huff, and unanimously adopted.
Motion to approve a temporary suspension of the disconnection of service due to nonpayment policy and waive late charges (charges for water/sewer us accumulate as normal) during the local state of emergency made by Chris Dye, seconded by Cuba Porter, and unanimously adopted.

13, Old Business to Discuss: Transfer Agreement Update by Katie Patton, Legal Counsel: we are waiting for VRA and RD to make some minor changes to the Agreement and awaiting approval

14, Matters pres

nted by the Board: None

There being no further business to come before the meeti was made by Cuba Porter, seconded by David Edmonds, of Directors. The next meeting is scheduled for April 21,

, a motion to adjourn at 6:49 PM and duly approved by the Board 020 at 6:00 PM.

Dated in the Commonwealth of Virginia on Ko ele (Kaolin

the 17" day of March 2020. (Signature)

Secretary Name: Rhonda Lester

Russell County Tou

Attended Virginia Tourism Corporation orientation in Richmond, Va,

-Prepared funding request letters for tourism brochure ads and sponsorship and began meeting with stakeholders to request funding. Worked with members of TAC to plan which areas would approach and who would make contacts in each area.

-Had phone meeting with Angela Wiggins of Virginia Tourism Corporation.

-Presented information and videos regarding Russell County Tourism along with TAC members who spoke about subcommittees at Oak Grove community meeting and Town of Lebanon council meeting,

*Due to pandemic, several meetings planned locally with state tourism agencies, tour with Cultural Center and Planning Meeting with Friends of Southwest Virginia were postponed. Hope to begin rescheduling these this month.

-Had phone conference with Friends of Southwest Virginia’s Tourism and Recreation Development Specialist Idalina Walker and their deputy director.

Submitted letter to congress with industry partners to request congress to protect travel. Received feedback from Sen. Mark Warner.

-Participated in webinars presented through Virginia Tourism Corporation regarding current pandemic and industry briefings.

-Sent out information as requested to tourism agencies regarding local event changes due to pandemic.

“Met with former tourism coordinator Ki transitional items.

Short and Heart of Appalachia Director David Woodard to work on some

-Met with Andrea Hicks-St, Paul marketing, Discussed several items and will continue to work together. -Continued working on Experience Russell website and updating information. Posted changes regarding events on website and facebook as needed.

*Russell County TAC meeting for March 24 was postponed.

Heather Powers Russell County Tourism Coordinator

3124/2020 Workspace Webmail: Print Print | Close Window

Subject: Responding to your message From: “Sen, Mark Warner” <[email protected],gov>

Date: Tue, Mar 24, 2020 10:43 am To: [email protected]

Dear Mrs. Powers, ‘Thank you for contacting me regarding COVID-19, the novel coronavirus.

‘You may be assured that | am closely monitoring this situation, and am in frequent contact with federal, state, and local officials as well as business leaders regarding efforts to control the spread of the virus.

‘On March 18, I was proud to support The Families First Act, a second piece of emergency coronavirus legislation to help mitigate the economic consequences of this virus. | am pleased that the bill includes our priorities to guarantee free coronavirus testing and establish paid sick leave for some American workers. This is one of many steps we must take to confront this pandemic. The bil, signed into law by the President, also provides expanded unemployment benefits, food assistance, and paid family leave. | firmly believe that in these circumstances nobody should lose their job, their pay, or their ability to care for their child

Earlier in March, | voted in favor of The Coronavirus Preparedness and Response Supplemental Appropriations Act (H.R. 16074), which was signed into law on March 6, 2020, and immediately provided Virginia with $13.3 million in federal funding to help ‘cover the costs of preparations for this public health emergency. This legislation also sets aside $350 milion to be available to local authorities when the virus is detected. It provides $500 million for masks, medication, protective equipment, and other much-needed medical supplies that can be distributed directly to hospitals and local health care providers. This agreement includes language based on my legislation, the CONNECT for Health Act of 2019, which cuts restrictions on the use of telehealth for public health. ‘emergency response, as well as $500 million to facilitate its implementation.

| appreciate hearing from you, and if you are in need of personal assistance, please don’t hesitate to contact me through my

website at: httns://www.wamer.senate,gov/publiclindex.cfm/helpwithfederalagencies. If you are unable to send information to me nine please contact my offs by hone at (202) 224-2023, Forth latet updles on ths avekvng sulin, please vil my

website at https:/www.wamer, senate,gov/pub

‘As your Senator, please know that | am working every day to help ease the burden of this outbreak on Virginians, and on our nation. | am committed to working to ensure public health decisions are made with the safety of the American public being our top priority. | will keep fighting for the resources Virginia needs to defend against this virus and to help our economy recover from its consequences.

Sincerely, MARK R. WARNER, United States Senator

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:24|INBOXBaEmIPart=0

Russell County Planning Commission

February 17, 2020

The Russell County Planning Commission met on Monday, February 17, 2020 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present Members Absent Others Present Oris Christian Charlie Edmonds Donnie Christian Jack Compton Dustin Keith Kevin Tiller Esq. Chairman Kirby Meadows John Mason Crystal White Vice Chair Andy Smith Mark A. Mitchell

Roger Sword

Wayne Young

Chairman Kirby Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. Agenda approved. Motion by Jack Compton, seconded by Roger Sword.

Meeting minutes approved. Motion by Jack Compton, seconded by Vice Chairman Andy Smith.

New Business

Roger Sword brought up discussion from previous meeting about the County online GIS site. Crystal White will research cost and present next month as the guest speaker.

Chairman Kirby Meadows discussed having guest speakers at each meeting.

Review of Plats

Reviewed 01/21/2020 — 02/17/2020 transactions.

Other Business Roger Sword reported busy month for the IDA, some announcements may be coming soon.

Kevin Tiller mentioned progress of the new gym in the Town of Lebanon. Should be open by May.

Oris Christian said meeting about the Courthouse with the Board of Supervisors was coming up.

Meeting adjourned. Motion by Wayne Young, seconded by Vice Chairman Andy Smith.

Kita fetloe—

Kirby Meadows, Chairman

Crystal White

Russell County Planning Commission

January 21, 2020- February 17, 2020

. JM Bolling Estate 1.59 AC to Kathy Nunley Remaining acreage 51.48 AC US HWY 19 By deed description only, no plat recorded Adjoining Land Owner

. JM Bolling Estate 1.50 AC to Kenneth B Bolling Jr. to be added to 2.736 AC tract. New acreage 4.236 AC Remaining acreage 49.98 AC US HWY 19 Adjoining Land Owner

. Mobile Excavation .453 AC & .122 AC added to Kenneth Wilson New acreage 2.575 AC Remaining acreage 2.157 AC & 13.058 AC John Simms Hill RD Adjoining Land Owner

. Mark Mitchell .18 AC & .70 AC to Adam Rose & Michelle Gutierrez & .003 AC to Blue Grass Farms Inc. Existing lots, boundary survey North HWY 71

. SVCC 28.61 AC in Russell County 57.40 AC in Tazewell County, Mary Hatcher 29.81 AC in Russell County 47 AC in Tazewell County Boundary Survey US HWY 19

. Larry Allen Ray .94 AC boundary Survey Swords Creek RD

. Delmar Phillips 2.12 AC to Delmar Phillips Jr. Remaining Acreage 2.22 AC & 13.16 AC Courthouse Estates Dr Family Exempt (Had previously been approved and plat was recorded in 2011 but deed was not recorded)

Russell County Planning Commission

March 16, 2020

The Russell County Planning Commission met on Monday, March 16, 2020 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present Members Absent Others Present Oris Christian Jack Compton Kevin Tiller, Esq. Charlie Edmonds Mark A. Mitchell Crystal White Dustin Keith

John Mason

Chairman Kirby Meadows Vice Chair Andy Smith Roger Sword

Wayne Young

Chairman Kirby Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. Agenda approved. Motion by Charlie Edmonds, seconded by John Mason.

Meeting minutes approved. Motion by Vice Chairman Andy Smith, seconded by Roger Sword.

Russell County Planning Commission

March 16, 2020

The Russell County Planning Commission met on Monday, March 16, 2020 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present Members Absent Others Present Oris Christian Jack Compton Kevin Tiller, Esq. Charlie Edmonds Mark A. Mitchell Crystal White Dustin Keith

John Mason

Chairman Kirby Meadows Vice Chair Andy Smith Roger Sword

Wayne Young

Chairman Kirby Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. Agenda approved. Motion by Charlie Edmonds, seconded by John Mason.

Meeting minutes approved. Motion by Vice Chairman Andy Smith, seconded by Roger Sword.

New Business

Crystal White discussed Russell County GIS. Current host cost $3500. Revenue covers those cost. All neighboring counties offer this service for free. Motion by Dustin Keith, seconded by John Mason to recommend to the Board of Supervisors to waive all user fees for access to the Russell County GIS system. Motion carried. Member Oris Christian abstained.

Kevin Tiller presented a request from William Wasserman to determine if land he is looking to put in a conservation easement would be compatible with the Russell County Comprehensive Plan. Motion by Roger Sword, seconded by Dustin Keith to approve compatible. Motion carried.

Oris Christian updated members on the upcoming vote by Russell County Board of Supervisors on the Emergency Declaration.

Dustin Keith wants more cohesion and possible a directory for rental housing. There also is a need for more rental housing.

Review of Plats

Reviewed 02/18/2020 — 03/16/2020 transactions.

Other Business

Meeting adjourned. Motion by Charlie Edmonds, seconded by Vice Chairman Andy Smith.

Kirby Meadows, Chairman

Attest:

Vice Chairman Andy Smith

RUSSELL COUNTY CONFERENCE CENTER

March 1, 2020

The following is a list of the Russell County Conference Center events for the month of March.

Date Event Event Type space 0301/20 Birthday Party Individual Halt Megan Cartier Event $110 03/08/20 Event Canceled ‘Community Full Tamar Bush Event $25 03/07/20 Rated R Wrestling Community Ful Brett Ramsey Event $125 03/08/20 Birthday Party Individual Fall Hyder Hughes Event $128 03/11/20 Virginia Department of Emergency Management Community Full bei) Event Free Jess Powers ion osrt4z20 Birthday Party Individual Fall Ashley Musie Event $125 03/16/20 Mountain Movers Community Halt Kevin Blankenship Event so

Canceled Due To COVID-19 Virus osrt7/20 VA. Gas & Oil Board Meeting Community Full Megan Sturgil Event so

Canceled Due To COVID-19 Virus

03/1920 Star Ministry Bingo Community Full Becky Robinette. Event $0 Canceled Due To CONVID-19 Virus 03/20/20 Rage Travel Softball Team Dance ‘Community Full Josh Fields Event $0 Canceled Due To CONVID-19 Virus 03/21/20 Household Shower Individual Full Gale Carter Event $0 Canceled Due To CONVID-19 Virus. 03/22/20 Birthday Party Individual Half Samantha Palmer Event $0 Canceled Due To CONVID- 19 Virus osr2420 DMLR In-Service Training Individual Full Megan Sturgill Event $0 Canceled Due To CONVID-19 Virus ogr26i20 VA Goal Energy Alliance Community Full Barbara Altizer Event $0 Canceled Due To CONVID-19 Virus 03/27/20 Cumberland Plateau PDC Annual Meeting Community Full Kelly O’ Quinn Event $0 Canceled Due To CONVID-19 Virus 03/28/20 Birthday Party Individual Half Teresa Price Event $0 Canceled Due To CONVID-19 Virus 03/29/20 Birthday Party Individual Full Kayla Kiser Event $0 Canceled Due To CONVID-19 Virus (Total: $635.00)

__ $125

Final Total = $ 510.00

Due To The CONVID-19 Virus Pandemic we had to canceled 10 events. The Grand total would have been $2,530.00

Russell County Health & Fitness Membership 2018 2019 2020 May | June | July | August Beptembe| October | November] December | January | February | March [Members / Class Packages 257] 233] 138) 183) 178] 175] 169) 184) 192 228] 737] 206 Pay Per Class 7| 3 3 5 a] 0] 2 3 3 3 2 si otal Engagement 264] 236] 201] FE} 178] 775] 77 187) 135 way Za 21] Sales $ 4,090.00 | $ 3.362.00| $901.00] $830.00] $653.00] $418.00 $398,00[ $1,069.00] $752.00] $1,231.50] $1,305.75] $890.75 $_ 230.00 345| $362.50] _ $250.00] __$230.00| _ $232.50] $227.50 $252.50] $215.00] $205.00} $142.00] $261.50| Renew Acitve $131.20) $172.80 $ 4,320.00 | $ 3,707.00 | $1,263.50] _$1,080.00| _ $883.00] _ $650.50] $625.50] $1,321.50] $967.00] $1,436.50) $1,578.95] $1,325.05} Payroll Instructor / Trainer Payroll | $1,470.00] $2,345.00] $1,285.00] _$825.00| $1,005.00] $960.00] ei0.00[ $3,035.00] $990.00] $735.00] __$1,245.00[ $1,110.00]

Reporting from 2/21/20 to 3/26/20
SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY * sautomatic debits sales = $1416.00 not added into total sales above**

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON MARCH 10TH 2020

MEMBERS & GUEST PRESENT

EUGENE FERGUSON TIMLOVELACE LindaCross Johnny Jesse Mike O’Quinn Henry Stinson GARY DOTSON Barbara Cox Carl Rhea HENRY KINZER. GUARD RAILS

1-GUARD RAILS REPLACED AS DAMAGED

SHOULDER REPAIR AND POT HOLE

L-Rt. 58E between mile marker 68 & 70 several ruff places in pavement 2-RT 662 ONE FOURTH MILE NEAR SPRING CITY NEEDS RIP RAP

3- RT. 19s between Rat 614 & 58 a bad pot hole

4-Rt 613/58 just off Rt. 58 at parking lot ASPHALT has broken off causing vehicle problems. Gravel has been pulled up against pavement

5- Laurel Br. Bridge needs to be resurfaced scheduled to be replaced in June

6-Rt 195/949 needs signs warning of an intersection or/and watch vehicle turn 7-Rt 645 ruff spot in asphalt needs new patch this spring

8-Rt 645 asphalt coming off in curve needs new patch % mile on RT. 620

9-Rt 67S pavement broke up in the middle of the road just before RT 67 in a steep curve

10-Rt 620 one mile up out of Finney pavement broken off needs pipe and filled 11-Laurel Branch off Drill Road highway broken off been repaired but is sinking 12-Campbell Hollow down from Finney Rd. several pot holes

13-Rt 67/635 Horton ridge past L&M auto parts pipe stopped up causing water in road freezing into ice

14- Rt. 615 Dinsmore Hill large ruff spot pavement coming up

15-Rt. 666 Calvary Baptist Church about % mile rough spots both lanes

SCHOOL BUS SAFETY AND OTHER CONCERNS

1- Rt.19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES

2-Rt 71N request speed limit signs need to be moved back near Fincastle Subdivision to slow down oncoming traffic

3-Rt 80 Blackford Bridge ruff possibility dropping down

A-Rt 622 Miller Cr. 1 & % mile just before Apple Blossom needs Delineator installed

5-Rt 816 & 819 road narrow need delineator’s installed

NEXT MEETING WILL BE APRIL 14™ 2020 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!!PREPARED BY GARY DOTSON

NAME: WARREN & LESHA KISER

ADDRESS: 4478 RED OAK RIDGE RD. CASTLEWOOD, VA24224 TAX MAP ID. 158 R SB 1831.

EVALUATION DATE: 11/21/2017

NOTIFICATION DATE 04/11/2018

PUBLIC NOTICE: 04/18/18–04/25/18

PROPERTY OWNER RESPONSE 5/1/18

5/1/18: Property owner(s) contacted the RCBO to request an extension of time tobring property into compliance due to work schedule.

6/4/18 Property owner(s) stated they are working oncleanup

7/25/18 Ms. Kiser contacted the RCBO, updated on progress, stated they were experiencing delays to work schedule and weather.

8/27/18 Follow up visit conducted by RCBO, could not see progress on compliance efforts. 2nd notice to be issued to property owner(s).

9/28/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site. 12/11/18 __ Ms. Kiser contacted RCBO, reported progress is continuing to be made on site. 2/19/19 Follow up visit by RCBO, progress appears to have ceased. Building Official is setto

appear before the Russell County Board of Supervisors to present findings and discuss further actions to be taken by the county. Follow up correspondence has been sent to the property owner(s), via Cer od Mail.

3/22/19 Return receipt of certified letter sent property owner(s), received by RCBO. 4/25/19 No further response from property owner(s).

5/23/2019 __No response from property owner(s) to report, RCBO requests direction from RCBOS, on to how to proceed.

6/19/2019: As of the current date, there has been no response from the property owner. A follow up letter is being issued to encourage the property owner to communicate withthe RCBO.

07/22/2019 As of the current date, there has been no response from the property owner. A follow up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO, The RCBO received the return card showing the certified letter had been delivered, with no response from the property owner

09/25/2019: As of the current date, there has been no response from the property owner. A follow up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO, The RCBO received the return card showing the certified letter had been delivered, with no response from the property owner

09/25/2019: RCBO requests direction from RCBOS, on to how to proceed.

10/29/2019: RCBO requests direction from RCBOS, on to how to proceed.

11/18/2019: RCBO requests direction from RCBOS, on to how to proceed.

12/19/2019: RCBO requests direction from RCBOS, on to how to proceed

01/23/2020: RCBO requests di

ion from RCBOS, on how to proceed.

03/30/2020: RCBO requests direction from RCBOS, on how to proceed.

Russell County Building Department, 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012

Fax: 276-889-8009 [email protected] Mickey L. Rhea — Building Official

2"! NOTIFICATION Sune 19, 2019 Warren & Leasha Kiser

4478 Red Oak Ridge Rd. Castlewood, VA 24224

RE: Dilapidated House/Structure Loca 4478 Red Oak Ridge Rd. Castlewood, VA 24224 ‘Tax Map Ld. # 158 R SB 1831

Dear Mr. & Mrs. This letter is in reference to the above listed property that has been determined to be in violation of the Russell County Dilapidated Building/Structure Ordinance. An initial observation on the property was conducted on November 21, 2017. On July 25, 2018,you contacted this office to obtain an extension of time to complete the remainder removal of the structure.

Several observation visits were conducted through-out the final months of 2018 and afinal rvation of the property was conducted on February 19, 2019, and per this

is my determination that progress on the removal of the structure and debris, has not been met.

Please be advised that this letter is to inform you that due to the extensive amount of time given and the lack of significant progress, I will be appearing before the Russell Count Board of Supervisors to present a report on these findings on July 1, 2019 and to also gain direction from them to initiate further legal action regarding this matter.

Ifyou have any questions, please contact me at my office.

Sincerely,

Mickey L. Rhea Building Code Official

NAME: MARTIN & REBECCA BELLAMY

‘ADDRESS: 6594 DANTE RD. DANTE, VA 24237 TAX MAP ID. 159 RIC 2253

EVALUATION DATE: 6/27/2018

NOTIFICATION DATE: 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE No Response

1/4/2019 RCBO and his office have exhausted all notification efforts in contacting Property Owner

2/13/2019 RCBO requests recommendations from the Russell County Board of Supervisors on how to proceed

03/1519 RCBO requests recommendations from the Russell County Board of Supervisors on how to proceed

4/1/2019 RCBO and his office have exhausted all notification efforts in contacting Property Owner

5/23/2019 RCBO requests direction from RCBOS on how toproceed.

6/19/2019 __RCBO has not been able to make contact with property owner and asks the RCBOS to advise on how to proceed from this point forward.

09/25/2019: RCBO has been unable to make contact with property owner and asks the RCBOS to advise on how to proceed from this point forward.

10/29/2019: RCBO has been unable to make contact with property owner and asks the RCBOS to advise on how to proceed from this pointforward.

11/18/2019: CBO requests direction from RCBOS, on to how to proceed.

12/19/2019: RCBO requests direction from RCBOS, on to how to proceed 01/23/2020: RCBO requests direction from RCBOS , on how to proceed.

03/30/2020: RCBO requests direction from RCBOS, on how to proceed.

NAME: TIM & RENDY HALE

ADDRESS: 192 LOWER BEAR WALLOW RD. DANTE, VA24237 TAX MAP ID. 159 R2189

EVALUATION DATE: 6/22/2018

NOTIFICATION DATE: 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE 7/25/2018

7/25/2018 Ms. Hale contacted the RCBO, stated that she was working on cleaning up property Due to work and trying to find assistance in hauling/removing debris, the remainder of thecleanup.

10/26/2018 CBO granted a 30 day extension to continue to work onsite.

12/3/2018 __ Ms. Hale contacted the RCBO, requested an additional extension to continue to work on the site. RCBO, Rhea, granted theextension

2/19/2019 Follow-up visit conducted by RCBO, progress appears to have ceased. RCBO is set to appear before the Russell County Board of Supervisors, to present findings and discuss further actions to be taken by the county. Follow-up correspondence has been sent to property owner, via certified mail.

2/25/2019 Follow-up notification letter was returned to the RCBO , stating owner had movedand no forwarding address was available.

4/25/2019 _RCBO requests recommendations from Russell County Board of Supervisors on how to proceed from this point.

5/23/2019 _RCBO requests direction from RCBOS on how toproceed.

6/19/2019 _RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to advise on how to proceed from this pointforward.

09/25/2019: CBO has been unable to make contact with property owner, RCBO asks the RCBOSto advise on how to proceed from this pointforward.

10/29/2019: _ RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to advise on how to proceed from this pointforward.

11/18/2019: RCBO requests direction from RCBOS, on to how toproceed. 12/19/2019: — RCBO requests direction from RCBOS, on to how to proceed

01/23/2020: RCBO requests direction from RCBOS, on how to proceed.

03/30/2020: RCBO requests direction from RCBOS, on how to proceed.

Loretta Vance

From: [email protected] Ser Thursday, March 26, 2020 9:28 AM To: [email protected] Subject: animal shelter report

ANIMAL CONTROL RESPONDED TO 142 COMPLAINTS ANIMAL SHELTER TOOK IN 66 DOGS

ADOPTED 11

OWNER RECLAIMED 6

TRANSFERRED TO RESCUE 62

Presentations - Attorney.pdf
Meeting: 4/6/20               6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Reports1.pdf
Meeting: 4/6/20         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

Lebanon Elementary School RFP.pdf
COUNTY OF RUSSELL VIRGINIA
Request for Proposal for
Design-Build Services
IV. PROPOSAL SUBMISSION
1. Three (3) copies of the Proposal (one marked original and two copies of the original) are to be submitted to the attention of the County Administrator at the address listed above.
2. Proposals are to be submitted not later than the due date and time listed on the first page of this document.  Proposals received after the above time and date will be rejected and returned to the sender.
3. Proposals are to be mailed via United States Postal Service, delivered via express delivery services or delivered by a representative of the Offeror to the address above.
4. Proposals received by the Owner will remain in the possession of Owner and will not be returned to the Offerors.
5. The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements.  Any information requested by this RFP that is considered to be confidential between the Offeror a...
6. The Owner’s Project personnel reserve the right to visit the office(s) of an Offeror to verify any claim(s) made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of...
7. The Owner will not be responsible for any costs incurred by an Offeror in the preparation and submittal of a Proposal.
8. In the event the Offeror discovers an error in its Proposal after it has been submitted, attention may be drawn to the error in writing and an amendment to the Proposal submitted to the Owner, provided the amendment has been received by the Owner o...
V. PROPOSALS EVALUATION PROCESS
1. Proposals will be opened under the supervision of the County Administrator.  The opening of the Proposals will not be conducted in public.
2. Upon receipt of the Proposals from the Offerors, proposals will be distributed to the respective participants on the Project’s Design-Build Evaluation.
3. The Design-Build Evaluation will thoroughly review the Proposals and rank them according to the criteria contained herein and will invite those organizations whose Proposals most closely align with the requirements of the RFP to subsequent face-to-...
VI. EVALUATION CRITERIA
The Design-Build evaluation criteria for proposals include the following:
b. Points shall be credited to technical proposals based upon a 100-point baseline as follows:

VIII. ATTACHMENTS
COUNTY OF RUSSELL VIRGINIA
Form of Proposal for Design-Build Services

Project:   Lebanon Elementary School’s Wall (West) Repair
From:      (Insert Name and address of Design-Build Contractor)

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