2020-03-02 18 00-Russell BOS-Regular Meeting-Packet

2020-03-02 18 00-Russell BOS-Regular Meeting-Packet

Document Date: March 2, 2020 Document: 2020-03-02_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors March 2, 2020

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – MARCH 2, 2020

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Rick Gibson – Copper Ridge Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

ACKNOWLEDGEMENT

Harry Ferguson – RC Board of Supervisors - Service Award

PRESENTATION

Jess Powers – RC Emergency Management – RC Flood Declaration…………A-1

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………B-1

Agenda Board of Supervisors March 2, 2020

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - MARCH 2, 2020

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) — Legal Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION -— Rick Gibson — Copper Ridge Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA ACKNOWLEDGEMENT 1, Harry Ferguson — RC Board of Supervisors - Service Award

PRESENTATION

Jess Powers — RC Emergency Management - RC Flood Declaration. NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

Russell County Page 1

Agenda Board of Supervisors March 2, 2020

Russell County Page 2

a. Unapproved minutes of February 3, 2020 b. Unapproved minutes of February 19, 2020

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Committee Appointments for Board Consideration.

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

David Eaton Concurrent with Term

CUMBERLAND MOUNTAIN COMMUNITY SERVICE BOARD

Steve Givens (Resigned) 3-Year Term

RC Tourism Advisory Committee

Brandon Blevins (Resigned) 4-Year Term (Term Ends 6/30/23)

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS.

COUNTY ATTORNEY REPORTS AND REQUESTS…………………………………………C-1

CPRWMA Transfer Station Manpower Agreement
CIFA “Project Grow” Participation Agreement
RC Personnel Policies & Procedures
RC BOS Honaker Property Transfer to RC School Board

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

U.S. Census Initial Boundary Validation Program (BVP)…………………………D-1
RC Electoral Board – Cleveland Precinct Voting Location Change……………D-2
County Registrar’s Office Computers……………………………………………….D-3
FY 20/21 Budget Committee Workshop (3/18/20)………………………………….D-4

Agenda Board of Supervisors March 2, 2020

a. Unapproved minutes of February 3, 2020 b. Unapproved minutes of February 19, 2020

Approval of Expenditures. Consider approval of expenditures presented for payment…
Committee Appointments for Board Consideration.

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

David Eaton Concurrent with Term

CUMBERLAND MOUNTAIN COMMUNITY SERVICE BOARD

Steve Givens (Resigned) 3-Year Term

RC Tourism Advisory Committee Brandon Blevins (Resigned) _4-Year Term (Term Ends 6/30/23)

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS.

COUNTY ATTORNEY REPORTS AND REQUESTS…

CPRWMA Transfer Station Manpower Agreement
CIFA “Project Grow” Participation Agreement
RC Personnel Policies & Procedures
RC BOS Honaker Property Transfer to RC School Board

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

U.S. Census Initial Boundary Validation Program (BVP)…
RC Electoral Board — Cleveland Precinct Voting Location Change…
County Registrar’s Office Computers…
FY 20/21 Budget Committee Workshop (3/18/20)…

Russell County

Agenda Board of Supervisors March 2, 2020

Russell County Page 3

REQUESTS

CPPD Hazard Mitigation Plan Update Adoption….…………………………………D-5
DHCD Belfast Water Project Administrative Agreement…………………………D-6
RC BOS & RC PSA Service Agreement………………………………………………D-7
DHCD Virginia Community Development Block Grant Resolution………………D-8
Honaker Red Bud Festival Donation…………………………………………………D-9
Travel Requests……………………….…………………………………………………D-10

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………E • RC IDA …………………………………………………………………………………….F • RC PSA …………………………………………………………………………………… G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • Conference Center………………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Cannery Reports…………………………………………………………………….M • RC Building Inspector……………………………………………………………………N

Agenda Board of Supervisors March 2, 2020

REQUESTS

. CPPD Hazard Mitigation Plan Update Adoption…

DHCD Belfast Water Project Administrative Agreement…

RC BOS & RC PSA Service Agreement…

DHCD Virginia Community Development Block Grant Resolution.

Honaker Red Bud Festival Donation…

Travel Requests…

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA RC Tourism. RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports. RC Building Inspecto

Russell County Page 3

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A) (3), (5), (7), (8).

The vote was: Aye:
Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Oris Christian -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:
Nay:

CLOSED SESSION

Motion made by. , second by, and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A) (3), (5), (7), (8).

The vote was: Aye Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the inia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Oris Christian - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by. , second by. and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Nay:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

   Meeting:   3/2/20         6:00 PM

Acknowledgements

Harry Ferguson – RC Board of Supervisors - Service Award

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

• Award

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

3/2/20 6:00 PM

Meetin:

Acknowledgements

Harry Ferguson — RC Board of Supervisors - Service Award

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

No Motion Required. ATTACHMENTS:

Award

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

     Meeting: 3/2/20           6:00 PM

Presentations

Jess Powers – RC Emergency Management – RC Flood Declaration…………A-1

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • Various

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 3/2/20

00 PM

Presentations

Jess Powers - RC Emergency Management — RC Flood Declaration.

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Code of Virginia Title 44. Military and Emergency Laws Chapter 3.2. Emergency Services and Disaster Law § 44-146.21. Declaration of local emergency A. A local emergency may be declared by the local director of emergency management with the consent of the governing body of the political subdivision. In the event the governing body cannot convene due to the disaster or other exigent circumstances, the director, or in his absence, the deputy director, or in the absence of both the director and deputy director, any member of the governing body may declare the existence of a local emergency, subject to confirmation by the governing body at its next regularly scheduled meeting or at a special meeting within 45 days of the declaration, whichever occurs first. The governing body, when in its judgment all emergency actions have been taken, shall take appropriate action to end the declared emergency. B. A declaration of a local emergency as defined in § 44-146.16 shall activate the local Emergency Operations Plan and authorize the furnishing of aid and assistance thereunder. C. Whenever a local emergency has been declared, the director of emergency management of each political subdivision or any member of the governing body in the absence of the director, if so authorized by the governing body, may control, restrict, allocate or regulate the use, sale, production and distribution of food, fuel, clothing and other commodities, materials, goods, services and resource systems which fall only within the boundaries of that jurisdiction and which do not impact systems affecting adjoining or other political subdivisions, enter into contracts and incur obligations necessary to combat such threatened or actual disaster, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster, and proceed without regard to time-consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, and other expenditures of public funds, provided such funds in excess of appropriations in the current approved budget, unobligated, are available. Whenever the Governor has declared a state of emergency, each political subdivision affected may, under the supervision and control of the Governor or his designated representative, enter into contracts and incur obligations necessary to combat such threatened or actual disaster beyond the capabilities of local government, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster. In exercising the powers vested under this section, under the supervision and control of the Governor, the political subdivision may proceed without regard to time-consuming procedures and formalities prescribed by law pertaining to public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, levying of taxes, and appropriation and expenditure of public funds. D. No interjurisdictional agency or official thereof may declare a local emergency. However, an interjurisdictional agency of emergency management shall provide aid and services to the affected political subdivision authorizing such assistance in accordance with the agreement as a result of a local or state declaration. E. None of the provisions of this chapter shall apply to the Emergency Disaster Relief provided by

1 2/15/2020

http://law.lis.virginia.gov/vacode/44-146.16/ Lonzo Lester Highlight

Lonzo Lester Underline

Code of Virginia Title 44. Military and Emergency Laws Chapter 3.2. Emergency Services and Disaster Law

§ 44-146.21. Declaration of local emergency

A.A local emergency may be declared by the local director of emergency management with the consent of the governing body of the political subdivision. In the event the governing body cannot convene due to the disaster or other exigent circumstances, the director, or in his absence, the deputy director, or in the absence of both the director and deputy director, any member of the governing body may declare the existence of a local emergency, subject to confirmation by the governing body at its next regularly scheduled meeting or ata special meeting within 45 days of the declaration, whichever occurs first. The governing body, when in its judgment all emergency actions have been taken, shall take appropriate action to end the declared emergency.

B. A declaration of a local emergency as defined in § 44-146. 16 shall activate the local Emergency Operations Plan and authorize the furnishing of aid and assistance thereunder.

C. Whenever a local emergency has been declared, the director of emergency management of each political subdivision or any member of the governing body in the absence of the director, if so authorized by the governing body, may control, restrict, allocate or regulate the use, sale, production and distribution of food, fuel, clothing and other commodities, materials, goods, services and resource systems which fall only within the boundaries of that jurisdiction and which do not impact systems affecting adjoining or other political subdivisions, enter into contracts and incur obligations necessary to combat such threatened or actual disaster, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster, and proceed without regard to time-consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, and other expenditures of public funds, provided such funds in excess of appropriations in the current approved budget, unobligated, are available. Whenever the Governor has declared a state of emergency, each political subdivision affected may, under the supervision and control of the Governor or his designated representative, enter into contracts and incur obligations necessary to combat such threatened or actual disaster beyond the capabilities of local government, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster. In exercising the powers vested under this section, under the supervision and control of the Governor, the political subdivision may proceed without regard to time-consuming procedures and formalities prescribed by law pertaining to public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, levying of taxes, and appropriation and expenditure of public funds.

D. No interjurisdictional agency or official thereof may declare a local emergency. However, an interjurisdictional agency of emergency management shall provide aid and services to the affected political subdivision authorizing such assistance in accordance with the agreement as a result of a local or state declaration.

E. None of the provisions of this chapter shall apply to the Emergency Disaster Relief provided by

1 2/15/2020

the American Red Cross or other relief agency solely concerned with the provision of service at no cost to the citizens of the Commonwealth. 1973, c. 260; 1974, c. 4; 1975, c. 11; 1976, c. 594; 1986, c. 24; 1990, c. 945; 1994, c. 75;2000, c. 309 ;2016, c. 555. The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired.

2 2/15/2020

http://lis.virginia.gov/cgi-bin/legp604.exe?941+ful+CHAP0075 http://lis.virginia.gov/cgi-bin/legp604.exe?941+ful+CHAP0075 http://lis.virginia.gov/cgi-bin/legp604.exe?001+ful+CHAP0309 http://lis.virginia.gov/cgi-bin/legp604.exe?001+ful+CHAP0309 http://lis.virginia.gov/cgi-bin/legp604.exe?161+ful+CHAP0555 the American Red Cross or other relief agency solely concerned with the provision of service at no cost to the citizens of the Commonwealth.

1973, c. 260; 1974, c. 4; 1975, c. 11; 1976, c. 594; 1986, c. 24; 1990, c. 945; 1994, c. 75;2000, ¢. 509 32016, ¢. 555.

The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired.

2 2/15/2020

RUSSELL COUNTY

EMERGENCY MANAGEMENT 94 Russell Street ~ P. O. Box 911 ~ Lebanon, VA 24266

T: (276) 889-8247 ~ F: (276) 889-8248 Mobile: (276) 701-9775 ~ Dispatch: (276) 889-8033

RUSSELL COUNTY LOCAL EMERGENCY DECLARATION

February 6 - 24, 2020

RESOLUTION:
RUSSELL COUNTY DECLARATION OF LOCAL EMERGENCY Due to Devastating County-wide Flooding

WHEREAS, On February 4, 2020, 3:48 p.m., the National Weather Service (NWS), Morristown, TN issued a Flash Flood Watch for southwest Virginia potentially producing heavy rainfall of 2 to 4 inches; and

WHEREAS, Rain started on February 4, 2020 and finally subsided on February 13, 2020 saturating Russell County with 7.69 inches of rainfall causing county-wide flooding of small streams, main river, roadways, and low-lying areas; washing out driveways, culverts, and bridges; isolating residents from main roadways, work, school, emergency services and communities; and triggering numerous mud/rock slides; and

WHEREAS, At 11:15 a.m., on February 6, 2020, the Director and Assistant Director of Russell County Emergency Management declared a local emergency due to the widespread rain and devastating floods in Russell County; and

WHEREAS, Russell County resulting flood damage assessments for private properties are estimated to be $309,824.00 and for public properties of $381,930.00 for an estimated total cost to repair/replace flood impacted properties and infrastructure of $691,754.00 in Russell County; and

WHEREAS, Russell County Director and Assistant Director of Emergency Management resolved the local disaster declaration at 5:00 p.m., on February 24, 2020 to initiate the recover process; and

WHEREAS, the Board of Supervisors of the County of Russell does hereby find that due to county-wide flooding;

NOW, THEREFORE, IT IS PROCLAIMED, at a regular meeting of the Russell County Board of Supervisors held this 2nd day of March, 2020, the following resolution was adopted;

RUSSELL COUNTY EMERGENCY MANAGEMENT 94 Russell Street ~ P. O. Box 911 ~ Lebanon, VA 24266 T: (276) 889-8247 ~ F: (276) 889-8248 (276) 701-9775 ~ Dispatch: (276) 889-8033

Mobil

RUSSELL COUNTY LOCAL EMERGENCY DECLARATION

February 6 - 24, 2020

RESOLUTION: RUSSELL COUNTY DECLARATION OF LOCAL EMERGENCY Due to Devastating County-wide Flooding

WHEREAS, On February 4, 2020, 3:48 p.m., the National Weather Service (NWS), Morristown, TN issued a Flash Flood Watch for southwest Virginia potentially producing heavy rainfall of 2 to4 inches; and

WHEREAS, At 11:15 a.m, on February 6, 2020, the Director and Assistant Director of Russell County Emergency Management declared a local emergency due to the widespread rain and devastating floods in Russell County; and

WHEREAS, Russell County Director and Assistant Director of Emergency Management resolved the local disaster declaration at 5:00 p.m., on February 24, 2020 to initiate the recover process; and

WHEREAS, the Board of Supervisors of the County of Russell does hereby find that due to county-wide flooding;

NOW, THEREFORE, IT IS PROCLAIMED, at a regular meeting of the Russell County Board of Supervisors held this 2nd day of March, 2020, the following resolution was adopted:

IT IS FURTHERED PROCLAIMED AND ORDERED, that an emergency did exist throughout Russell County from February 6 through February 24, 2020 due to county-wide flooding;

IT IS FURTHERED PROCLAIMED AND ORDERED, that the existence of said emergency activated the powers, functions, and duties of the Director, Assistant Director, and Coordinator of Emergency Management and the County of Russell shall be prescribed by the Virginia Disaster and Emergency Management Laws, §44-146.19, and ordinances, resolutions, and adopted Emergency Operations Plan of the County of Russell in order to protect life, property, infrastructure and mitigate the effects of said emergency;

NOW, THEREFORE, BE IT RESOLVED that the Russell County Board of Supervisors does hereby declare that an emergency did exist throughout Russell County from February 6 through February 24, 2020, and activated duties were executed in accordance with the adopted Russell County Emergency Operations Plan, July 2016, and as prescribed in the Code of Virginia Sections §44-146.19 and 44-146.21 to protect life, property, infrastructure, and to mitigate the effects of the emergency.

ADOPTED this 2nd day of March 2020.

ATTEST: RUSSELL COUNTY BOARD OF SUPERVISORS

Recorded Vote:

Moved by:

Seconded by:

Yeas:

Nays:

     Rebecca Dye, Chairperson 
     County of Russell Virginia

IT IS FURTHERED PROCLAIMED AND ORDERED, that an emergency did exist throughout Russell County from February 6 through February 24, 2020 due to county-wide flooding;

NOW, THEREFORE, BE IT RESOLVED that the Russell County Board of Supervisors does hereby declare that an emergency did exist throughout Russell County from February 6 through February 24, 2020, and activated duties were executed in accordance with the adopted Russell County Emergency Operations Plan, July 2016, and as prescribed in the Code of Virginia Sections §44-146.19 and 4-146.21 to protect life, property, infrastructure, and to mitigate the effects of the emergency.

ADOPTED this 2 day of March 2020.

ATTEST: RUSSELL COUNTY BOARD OF SUPERVISORS

Recorded Vote:

Moved by:

Seconded by:

Yeas:

Nays:

Rebecca Dye, Chairperson County of Russell Virginia

 Board of Supervisors                       Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

       Meeting: 3/2/20       6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• February 3, 2020 Board Minutes • February 19, 2020 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 3/2/20 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: « February 3, 2020 Board Minutes February 19, 2020 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

February 03, 2020

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, February 3, 2020 beginning at 5:00 pm with Executive (closed) Session followed by the regular meeting at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None

EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to enter into Executive (closed) Session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss legal matters pursuant to 2.2-3712(A), (3), (7) and (8).

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye, David Eaton and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which

February 03, 2020

The Clerk called the me

gto order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent: None EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to. enter into Executive (closed) Session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss legal matters pursuant to 2.2-3712(A), (3), (7) and (8).

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye, David Eaton and Oris Christian Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Oris Christian, second Lou Wallace and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

Invocation by Danny Breeding, Bradshaw Memorial Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Acknowledgement

The Board of Supervisors recognized Phoenix Fleming, a student at Lebanon Middle School for her donation of food to the Russell County Animal Shelter.

Presentations

Josh Horner, Russell County Animal Control and Dr. Michelle Meister gave reports on the animal shelter.

Missy Carter, Russell County Community Work Program updated the board on the activities and projects. She also commented that the trash problem in the county is very concerning.

Rob Goldsmith, People Inc. gave a brief overview of the yearly report.

Toby Edwards, Cumberland Plateau Waste Authority updated the board on the waste authority and the proposed user agreement.

the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (i) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian ~ AYE

Invocation by Danny Breeding, Bradshaw Memorial Church followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as amended,

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Acknowledgement

‘The Board of Supervisors recognized Phoenix Fleming, a student at Lebanon Middle School for her donation of food to the Russell County Animal Shelter.

Presentations Josh Horner, Russell County Animal Control and Dr. Michelle Meister gave reports on the animal shelter.

Missy Carter, Russell County Community Work Program updated the board on the activities and projects. She also commented that the trash problem in the county is very concerning.

Rob Goldsmit

|, People Inc. gave a brief overview of the yearly report.

Toby Edwards, Cumberland Plateau Waste Authority updated the board on the waste authority and the proposed user agreement.

PUBLIC HEARING HELD ON THE NOISE ORDINANCE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Noise Ordinance. The Chair opened the public hearing for comments.

Several citizens spoke concerning the ordinance:

Tommy Hess, Shawn Vance, Nathan Kiser, Daniel Meade, James Hamilton, Jim Lyttle, Michelle
Vance, Jody Hicks, Mark Rose and Jay McConnell.

The main concerns were the lack of definition, too vague, overreaching government and the need for more specific language.

The Chair closed the public hearing.

PUBLIC HEARING HELD ON THE LITTER ORDINANCE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Litter Ordinance. The Chair opened the public hearing for comments.

Several citizens spoke concerning the ordinance:

Doug Mays, Daniel Meade, Nathan Kiser, Jim Gwyn, Jim Lyttle and Charlie Hess.

The main concerns were the trash problem increasing, lack of enforcement, the need for a litter control officer, more communication between the board and citizens and transparency.

The Chair closed the public hearing.

APPROVAL TO TABLE THE NOISE ORDINANCE INDEFINITELY

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to table the Noise Ordinance indefinitely and give the public ample notice before another public hearing is held.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE LITTER ORDINANCE

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve the Litter Ordinance that was previously approved in 2011 with no changes.

The vote was: Aye: Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

New Business

APPROVAL OF THE JANUARY 13, 2020 MINUTES

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to approve the January 13, 2020 minutes as presented and dispense with the reading thereof.

PUBLIC HEARING HELD ON THE NOISE ORDINANCE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Noise Ordinance. The Chair opened the public hearing for comments.

Several citizens spoke concerning the ordinance:

Tommy Hess, Shawn Vance, Nathan Kiser, Daniel Meade, James Hamilton, Jim Lyttle, Michelle Vance, Jody Hicks, Mark Rose and Jay McConnell.

‘The main concerns were the lack of definition, too vague, overreaching government and the need for more specific language.

The Chair closed the public hearing.

PUBLIC HEARING HELD ON THE LITTER ORDINANCE

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the Litter Ordinance. The Chair opened the public hearing for comments.

Several citizens spoke concerning the ordinance: Doug Mays, Daniel Meade, Nathan Kiser, Jim Gwyn, Jim Lyttle and Charlie Hess.

The main concerns were the trash problem increasing, lack of enforcement, the need for a litter control officer, more communication between the board and citizens and transparency.

‘The Chair closed the public hearing. APPROVAL TO TABLE THE NOISE ORDINANCE INDEFINITELY

The vote was: ‘Aye: Steve Breeding, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF THE LITTER ORDINANCE

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to approve the Litter Ordinance that was previously approved in 2011 with no changes.

The vote was: ‘Aye: Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

New Business APPROVAL OF THE JANUARY 13, 2020 MINUTES,

Motion made by Oris Christian, second Tim Lovelace and duly approved by the Board of Supervisors to approve the January 13, 2020 minutes as presented and dispense with the reading thereof.

The vote was: Aye: Oris Christian, David Eaton, Steve Breeding and Rebecca Dye Nay: None Abstain: Lou Wallace, Carl Rhea and Tim Lovelace

APPROVAL OF THE JANUARY 21, 2020 MINUTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the January 21, 2020 minutes as presented and dispense with the reading thereof.

The vote was: Aye: Oris Christian, Rebecca Dye, Steve Breeding and David Eaton Nay: None Abstain: Tim Lovelace, Lou Wallace and Carl Rhea

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,101,152.06 including reoccurring and witholdings.

Citizens Comment

Charlie Hess, Lebanon stated that we need strict enforcement for littering.

Kelly McBride Delph, RCPL announced that Friday, February 21, 2020 the Honaker Library will have a DEQ citizens water monitoring training session.

Shawn Vance, Drill has many questions about the recycling project.

Tommy Hess, Swords Creek asked that the County help the Friends of Honaker with projects for children in the Honaker area. The county needs more litter control enforcement.

Mark Rose, thanked the Board for being open-minded with regard to citizen concerns.

APPROVAL OF THE CPRWMA USER AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Cumberland Plateau Regional Waste Management Authority user agreement.

The vote was: Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The County Administrator introduced Heather Powers, our new Tourism Coordinator.

The vote was:

‘Aye: Oris Christian, David Eaton, Steve Breeding and Rebecca Dye Nay: None

Abstain: Lou Wallace, Carl Rhea and Tim Lovelace

APPROVAL OF THE JANUARY 21, 2020 MINUTES,

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the January 21, 2020 minutes as presented and dispense with the reading thereof.

The vote was:

‘Aye: Oris Christian, Rebecca Dye, Steve Breeding and David Eaton Nay: None

‘Abstain: Tim Lovelace, Lou Wallace and Carl Rhea

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,101,152.06 including reoccurring and witholdings.

Citizens Comment

Charlie Hess, Lebanon stated that we need strict enforcement for

ering.

Kelly McBride Delph, RCPL announced that Friday, February 21, 2020 the Honaker Library will have a DEQ citizens water monitoring training session.

Shawn Vance, Drill has many questions about the recycling project.

‘Tommy Hess, Swords Creek asked that the County help the Friends of Honaker with projects for children in the Honaker area. The county needs more litter control enforcement.

Mark Rose, thanked the Board for being open-minded with regard to citizen concerns.

APPROVAL OF THE CPRWMA USER AGREEMENT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the Cumberland Plateau Regional Waste Management Authority user agreement.

The vote was: ‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

County Administrator Reports and Requests

The County Administrator introduced Heather Powers, our new Tourism Coordinator.

APPROVAL TO CONSIDER THE RUSSELL COUNTY PROJECT MANAGEMENT CONTRACT ON MARCH 02, 2020

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to consider the approval of the Russell County Project Management Contract at the March 02, 2020 meeting.

The vote was: Aye: Lou Wallace, Steve Breeding, Carl Rhea, David Eaton, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF VIRGINIA NEXT GENERATION 911 PROPOSAL ACCEPTANCE LETTER

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a Virginia Next Generation 911 Proposal Acceptance Letter (PAL).

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF MUTUAL AID AGREEMENTS WITH SCOTT, DICKENSON, SMYTH, TAZEWELL, WASHINGTON AND BUCHANAN COUNTY

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve mutual aid agreements as corrected between the Russell County Sheriff’s Department and the following counties: Scott, Dickenson, Smyth, Tazewell, Washington and Buchanan.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR THE G3 INITIATIVE

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to a approve a Resolution of Support for the G3 Initiative (” Get a Skill, Get a Job, Give Back”).

The vote was: Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF A TRAVEL REQUEST BY THE BUILDING OFFICIAL

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a travel request for the building official.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL TO CONSIDER THE RUSSELL COUNTY PROJECT MANAGEMENT CONTRACT ON MARCH 02, 2020

The vote was: Aye: Lou Wallace, Steve Breeding, Carl Rhea, David Eaton, Tim Lovelace, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF VIRGINIA NEXT GENERATION 911 PROPOSAL ACCEPTANCE LETTER

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a Virginia Next Generation 911 Proposal Acceptance Letter (PAL).

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF MUTUAL AID AGREEMENTS WITH SCOTT, DICKENSON, SMYTH, TAZEWELL, WASHINGTON AND BUCHANAN COUNTY

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR THE G3 INITIATIVE

Motion made by Lou Wallace, second Oris Christian and duly approved by the Board of Supervisors to a approve a Resolution of Support for the G3 Initiative (” Get a Skill, Get a Job, Give Back”).

The vote was: Aye: Lou Wallace, Oris Christian, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF A TRAVEL REQUEST BY THE BUILDING OFFICIAL

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a travel request for the building official

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF A DEQ CITIZENS WATER MONITORING GRANT

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve and appropriate a Department of Environmental Quality Citizens Water Monitoring Grant for the Russell County Public Library in the amount of $3056.852.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

The Chair appointed Steve Breeding and Tim Lovelace to serve on the Insurance Committee.

APPROVAL TO ADJOURN

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

APPROVAL OF A DEQ CITIZENS WATER MONITORING GRANT

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

The Chair appointed Steve Breeding and Tim Lovelace to serve on the Insurance Committee.

APPROVAL TO ADJOURN

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. adjourn.

The vote was:

‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

February 19, 2020

A special called meeting of the Russell County Board of Supervisors was held on Wednesday, February 19, 2020 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

Invocation by Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda with the addition of Executive (closed) Session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None

APPROVAL OF AN INTERIM CONTRACT WITH SKANSKA USA BUILDING, INC.

Motion made by Steve Breeding, second Oris Christian and duly approved by the Board of Supervisors to approve an interim contract with Skanska USA Building, Inc. for the courthouse renovation project ($60,000).

The vote was: Aye: Steve Breeding, Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton and Rebecca Dye Nay: None

February 19, 2020

A special called meeting of the Russell County Board of Supervisors was held on Wednesday, February 19, 2020 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia,

The Clerk called the meeting to order. Roll Call by the Clerk: Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Oris Christian

Lonzo Lester, Clerk

Vicki Porter, Deputy Clerk

Katie Patton, County Attorney

Absent:

None

Invocation by Rebecca Dye, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda with the addition of Executive (closed) Session.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

APPROVAL OF AN INTERIM CONTRACT WITH SKANSKA USA BUILDING, INC.

The vote was: ‘Aye: Steve Breeding, Oris Christian, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton and Rebecca Dye Nay: None

APPROVAL OF A RESOLUTION DECLARING THE COUNTY COURTHOUSE PROJECT RENOVATIONS TO BE A QUALIFYING PROJECT UNDER PPEA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a Resolution Declaring County Courthouse Renovations are a qualifying project under the Public-Private Education Facilities and Infrastructure Act of 2002 and authorize the Chairperson to sign.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None

APPROVAL OF An RFP FOR THE DESIGN-BUILD OF LEBANON ELEMENTARY SCHOOL WALL REPAIR PROJECT

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to authorize a Request for Proposals for the Design-Build Construction of Lebanon Elementary School Wall Repair Project.

The vote was Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

The Chair opened citizens comment period.

Larry Hughes, Lebanon made some suggestions and comments on courthouse renovation project.

The Chair closed citizens comment period.

APPROVAL OF EXECUTIVE (CLOSED) SESSION

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to enter into Executive (closed) Session to discuss legal matters pursuant to 2.2-3712(A), (5) and (7) of the Code of Virginia.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TOP RETURN TO REGULAR SESSION

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None

CERTIFICATION OF CLOSED SESSION

APPROVAL OF A RESOLUTION DECLARING THE COUNTY COURTHOUSE PROJECT RENOVATIONS TO BE ‘A QUALIFYING PROJECT UNDER PPEA

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

‘APPROVAL OF An RFP FOR THE DESIGN-BUILD OF LEBANON ELEMENTARY SCHOOL WALL REPAIR PROJECT

The vote was ‘Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

Citizens Comment

‘The Chair opened citizens comment period. Larry Hughes, Lebanon made some suggestions and comments on courthouse renovation project. The Chair closed citizens comment period.

APPROVAL OF EXECUTIVE (CLOSED) SESSION

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Oris Christian Nay: None

APPROVAL TOP RETURN TO REGULAR SESSION

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

CERTIFICATION OF CLOSED SESSION

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Oris Christian – AYE

APPROVAL TO AJDOURN

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian
Nay: None

Clerk of the Board Chairperson

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton — AYE Rebecca Dye - AYE Steve Breeding - AYE Oris Christian - AYE APPROVAL TO AJDOURN

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Oris Christian Nay: None

Clerk of the Board Chairperson

                                                  Board of Supervisors                         Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

   Meeting: 3/2/20      6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s February 2020 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s February 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s February 2020 Monthly Expenditures.

ATTACHMENTS:

• February 2020 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 3/2/20 6:00 PM

Approval of Expenditures Request approval of the County’s February 2020 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s February 2020 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s): Motion to approve County’s February 2020 Monthly Expenditures.

ATTACHMENTS:

February 2020 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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3/02/2020 1/15/2020 000758 WALLACE FURNITU 127455

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Board of Supervisors Action Item

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

    Meeting: 3/2/20        6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

David Eaton Concurrent with Term

CUMBERLAND MOUNTAIN COMMUNITY SERVICE BOARD

Steve Givens (Resigned) 3-Year Term

RC Tourism Advisory Committee

Brandon Blevins (Resigned) 4-Year Term (Term Ends 6/30/23)

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 187 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 3/2/20 6:00 PM

Board Appointments

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

David Eaton Concurrent with Term

CUMBERLAND MOUNTAIN COMMUNITY SERVICE BOARD

Steve Givens (Resigned) 3-Year Term RC Tourism Advisory Committee

Brandon Blevins (Resigned) _4-Year Term (Term Ends 6/30/23)

Staff Recommendation: Board Discretion. Suggested Motion: Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board Appointments for 2020

[Cumberland Plateau Regional Waste Management David Eaton Four Year March 1, 2020

Cumberland Mountain Community Service Board [Steve Givens (unexpired term) Three Years December 31, 2021

Regional industrial Authority David Eaton Two Year April 18, 2020 Ernie McFaddin Two Year April 18, 2020

[Cumberland Plateau Economic Development Commission

Frank Horton One Year June 30, 2020

One Year June 30 2018,

Ron Blankenship One Year June 30, 2020

James Eaton, Jr. One Year June 30, 2020 [Russell Public Library

Yvonne Dye Three Years June 30, 2020

[Susan Breeding Three Years June 30, 2020

Russell County PSA [Cuba Porter’ One Year June 24, 2020 David Edmonds, Jr. One Year June 24, 2020

[Appalachian Agency for Senior Citizens

Wayne Bostic Two Years August 1, 2020 Pat Gray Two Years August 1, 2020 [Alice Meade. Two Years August 1, 2020 Larry Burton’ Two Years August 1, 2020 industrial Development Authority

David Mullins Four Years ‘August 1, 2020

|Community Policy Management Team

Patrick Brunty

Three Years

‘August 7, 2020

Hioni Lester

Three Years

‘August 7, 2020

[Spearhead Trails

[Gilbert “Teddy” Clevinger Three Years August 7, 2020

[Heart of Appalachia

Kim Short-Vacant Two Years September 10, 2020

JAngie Carpenter Two Years September 10, 2020 ighway and Safety Commission

[Tim Lovelace Two Years ‘October 1, 2020

Industrial Development Authority

Jarred Glass

Four Years

‘October 3, 2020

[Coal Hauling Road Commision HTim Lovelace Four Years November 7, 2020

Drill Community Center

[Charlene Blankenship Two Year December 31, 2020 Rachel Helton Two Year December 31, 2020 Doug Lester Two Year December 31, 2020 Harold Dean Thomas Two Year December 31, 2020 Betty Sue Hess Two Year December 31, 2020

Planning Commission Roger Sword Four Years December 31, 2020

BUCHANAN COUNTY: Mr. Earl Rife ‘CUMBERLAND Mr. Trey Adkins PLATEAU

CUMBERLAND PLATEAU RWMA: Mr. Andrew Chafin, RWMA Representative

Mr. Toby F. Edwards, Director of Waste Management Services

DICKENSON COUNTY:

Mr. Damon Rasnick Mr. Ronald Peters.

RUSSELL COUNTY:

Mr, David Eaton Mr. Tim Lovelace

January 13, 2020

Mr. Lonzo Lester, County Administrator Russell County Board of Supervisors P.O. Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

The Cumberland Plateau Regional Waste Management Board term of office for Mr. David Eaton will expire March 1, 2020. According to our By-Laws and Articles, your representative is eligible to serve additional terms on our Board, or continue to serve until his replacement is named or can name a new board member to represent the Russell County Board of Supervisors.

Let me take this time to thank the Russell County Board of Supervisors for appointing Mr. David Eaton to serve. Mr. Eaton has exemplified his knowledge of the waste management business and his regionalism, Mr. Eaton assisted in the Authority becoming a stand alone agency this past year and his leadership with obtaining grants to help reduce our solid waste costs is second to none. Again, Mr. Eaton is a true asset not only to Russell County but to the Cumberland Plateau Regional Waste Management Authority. I truly hope your board of supervisors considers reappointing Mr. David Eaton to serve another term.

The term of this board appointment or reappointment is for four years, expiring on March 1, 2024,Thank you for your attention to this matter.

Sincerely,

Toby F. Ed Executive Director

cc: Mr. David Eaton CPRWMA Chairman and Russell County Representative cc: Mr. Carl Rhea, Russell County Board of Supervisors

137 Highland Drive / P. O. Box 386 Lebanon, VA 24266 Phone 276-698-9414 FAX 276-889-8011 www.cprwma.com

BalladHealth » Russell County Hospital

It’s your story. We’re listening. 58 Carroll Street

Lebanon, VA 24266

tel 276.883.8000 fox 276.889.4336

balladhealth.org

December 11, 2019

Rebecca Dye, Chairperson

Russell County Board of Supervisors P.O. Box 1208

Lebanon, VA 24266

Dear Rebecca,

Please accept my resignation from the Cumberland Mountain Community Service Board effective February 11, 2020. My resignation is due to my retiring and relocation.

The board needs to have a new Russell County representative by March 1, 2020.

Thank you for the opportunity to represent Russell County.

Sincerely, fephen K. Givens

Cc: Lonzo Lester, County Ad

Mary Cole, Executive Director

COUNTY OF RUSSELL, VIRGINIA OFFICE USE ONLY:

COMMITTEE APPLICATION Date Received: cacy Serving On (Last) First) (Middle Initial) (Mfr, Mrs., Miss, Rank) sow ADDRES: isa Cébamos , VA INILole Gavil. colenae @ ved mo) mumovnans AU SB174 KBE (Home) (Business) (PAX)

PROFESSION/VOCATION: rancac Nie .

(List no more than 3 ~ in order of preference :)

OTHER INTERESTS:

EDUCATION:

sopexrertence: Ry Anicss Wanacmewh Crwew ial Q

civicorsmevicrorcanzation axoreimce: haber, Vk Brpcts

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? —_ (UO

IF YES, PLEASE NAME: HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?

IF YES, PLEASE NAME;

ARE YOU AREGISTERED VOTER?

VE pistererwomper: {

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

      Meeting: 3/2/20               6:00 PM

County Attorney Reports

CPRWMA Transfer Station User Agreement
CIFA “Project Grow” Participation Agreement
RC Personnel Policies & Procedures
RC BOS Honaker Property Transfer to RC School Board

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

3/2/20 6:00 PM

Meetin:

County Attorney Reports

CPRWMA Transfer Station User Agreement
CIFA “Project Grow” Participation Agreement
RC Personnel Policies & Procedures

4, RC BOS Honaker Property Transfer to RC School Board

Staff Recommendation: Board Discretion. Suggested Motion: Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 1 of 6

REGIONAL INDUSTRIAL FACILITIES AUTHORITY
PROJECT GROW PARTICIPATION AGREEMENT

THIS AGREEMENT, dated this the 2nd day of March, 2020 by and between THE BOARD OF SUPERVISORS OF BUCHANAN COUNTY, VIRGINIA, (hereinafter “Buchanan

County), THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA, (hereinafter

“Russell County”), AND THE BOARD OF THE SUPERVISORS OF TAZEWELL COUNTY, VIRGINIA, (hereinafter “Tazewell County”) political subdivisions of the Commonwealth of

Virginia, herein collectively (“the Participants”),

W I T N E S S E T H WHEREAS, the Participants acknowledge that without cooperative economic

development and investment their respective localities’ economies will suffer the loss of

opportunity; and

WHEREAS, the Participants have reached an agreement with a Company sponsoring a

private business initiative to create a hemp processing facility in the Cumberland region for the

purpose of creating jobs and economic development (hereinafter “the Project"); and

WHEREAS, the company carrying out the Project has demonstrated to the Participants

that its total private investment in the Project will be in excess of FIVE MILLION DOLLARS

($5,000,000.00); and

WHEREAS, the company carrying out the Project has requested FOUR MILLION

DOLLARS ($4,000,000.00) from the Participants to help fund the Project; and

WHEREAS, the Participants desire to assist the Project in the creation of at least 52 jobs

and over FIVE MILLION DOLLARS ($5,000,000.00) worth of taxable assets in the Cumberland

region; and

WHEREAS, the Participants desire to establish a means by which they can jointly

contribute to the Project and jointly reap the benefits of the Project; and

WHEREAS, the Participants have agreed that each Participant shall assume a

proportionate amount of the obligations owed to the Virginia Coalfield Economic Development

Authority (“VCEDA”) and the Tobacco Indemnification and Community Revitalization

Commission (“the Tobacco Commission”) regarding the Project in exchange for a share in the

tax revenue generated by the Project, pursuant to such terms as are hereinafter set forth; and

REGIONAL INDUSTRIAL FACILITIES AUTHORITY

PROJECT GROW PARTICIPATION AGREEMENT THIS AGREEMENT, dated this the 2" day of March, 2020 by and between THE BOARD OF SUPERVISORS OF BUCHANAN COUNTY, VIRGINIA, (hereinafter “Buchanan County), THE BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA, (hereinafter “Russell County"), AND THE BOARD OF THE SUPERVISORS OF TAZEWELL COUNTY, VIRGINIA, (hereinafter “Tazewell County”) political subdivisions of the Commonwealth of

Virginia, herein collectively (“the Participants"),

WITNESSETH

WHEREAS, the Participants acknowledge that without cooperative economic development and investment their respective localities’ economies will suffer the loss of opportunity; and

WHEREAS, the Participants have reached an agreement with a Company sponsoring a private business initiative to create a hemp processing facility in the Cumberland region for the purpose of creating jobs and economic development (hereinafter “the Project"); and

WHEREAS, the company carrying out the Project has demonstrated to the Participants that its total private investment in the Project will be in excess of FIVE MILLION DOLLARS ($5,000,000.00); and

WHEREAS, the company carrying out the Project has requested FOUR MILLION DOLLARS ($4,000,000.00) from the Participants to help fund the Project; and

WHEREAS, the Participants desire to assist the Project in the creation of at least 52 jobs and over FIVE MILLION DOLLARS ($5,000,000.00) worth of taxable assets in the Cumberland region; and

WHEREAS, the Participants desire to establish a means by which they can jointly contribute to the Project and jointly reap the benefits of the Project; and

WHEREAS, the Participants have agreed that each Participant shall assume a proportionate amount of the obligations owed to the Virginia Coalfield Economic Development Authority (‘VCEDA") and the Tobacco Indemnification and Community Revitalization Commission (‘the Tobacco Commission") regarding the Project in exchange for a share in the tax revenue generated by the Project, pursuant to such terms as are hereinafter set forth; and

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 1 of 6

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 2 of 6

WHEREAS, the Participants desire to enter into this Agreement for the purpose of

establishing the parties’ respective rights and responsibilities with respect to their contributions

to the Project and the revenues resulting from the Project.

NOW THEREFORE, in order to promote economic development of the region, the

parties hereby agree as follows:

ARTICLE I: PROJECT DESCRIPTION The Project shall include a facility to be located in the Hansonville area of Russell

County, Virginia. (the “host county”). The Project shall be generally as described in the attached

Exhibit A.

For purposes of this Agreement the business entity or entities constructing, owning, or

operating the Project are referred to herein as “the Company”. All facilities constructed and

owned by the Company, which directly or indirectly contribute to the Project, are collectively

included within the definition of “the Project”.

ARTICLE II: PARTICIPANT CONTRIBUTION The Participants agree to contribute to the Project by passing resolutions for moral

obligations regarding the funds received by VCEDA and the Tobacco Commission. The Russell

County Board of Supervisors shall pass a resolution for a moral obligation for SEVENTY

PERCENT (70%) of the VCEDA Funds, the Buchanan County shall pass a resolution for a

moral obligation of FIFTEEN PERCENT (15%) of the VCEDA Funds, and the Tazewell County

shall pass a resolution for a moral obligation of FIFTEEN PERCENT (15%) of the VCEDA

Funds. The Obligation to repay funds received by the Tobacco Commission shall be divided as

follows: The Russell County shall pass a resolution for a moral obligation of FORTY PERCENT

(40%) of the Tobacco Commission Funds, Buchanan County shall pass a resolution for moral

obligation of THIRTY PERCENT (30%) of the Tobacco Commission Funds, and Tazewell

County shall pass a resolution for a moral obligation of THIRTY PERCENT (30%) of the

Tobacco Commission Funds.

If a Participant does not satisfy their Project Loan Obligations pursuant to this Article,

such Participant shall not receive any Project Revenue.

WHEREAS, the Participants desire to enter into this Agreement for the purpose of establishing the parties’ respective rights and responsibilities with respect to their contributions to the Project and the revenues resulting from the Project.

NOW THEREFORE, in order to promote economic development of the region, the parties hereby agree as follows:

ARTICLE |: PROJECT DESCRIPTION

The Project shall include a facility to be located in the Hansonville area of Russell County, Virginia. (the “host county”). The Project shall be generally as described in the attached Exhibit A

For purposes of this Agreement the business entity or entities constructing, owning, or operating the Project are referred to herein as “the Company”. Alll facilities constructed and ‘owned by the Company, which directly or indirectly contribute to the Project, are collectively included within the definition of "the Project’.

ARTICLE II: PARTICIPANT CONTRIBUTION

The Participants agree to contribute to the Project by passing resolutions for moral obligations regarding the funds received by VCEDA and the Tobacco Commission. The Russell County Board of Supervisors shall pass a resolution for a moral obligation for SEVENTY PERCENT (70%) of the VCEDA Funds, the Buchanan County shall pass a resolution for a moral obligation of FIFTEEN PERCENT (15%) of the VCEDA Funds, and the Tazewell County shall pass a resolution for a moral obligation of FIFTEEN PERCENT (15%) of the VCEDA Funds. The Obligation to repay funds received by the Tobacco Commission shall be divided as follows: The Russell County shall pass a resolution for a moral obligation of FORTY PERCENT (40%) of the Tobacco Commission Funds, Buchanan County shall pass a resolution for moral obligation of THIRTY PERCENT (30%) of the Tobacco Commission Funds, and Tazewell County shall pass a resolution for a moral obligation of THIRTY PERCENT (30%) of the Tobacco Commission Funds.

If a Participant does not satisfy their Project Loan Obligations pursuant to this Article, such Participant shall not receive any Project Revenue.

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 2 of 6

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 3 of 6

ARTICLE III: TAX REVENUE CONTRIBUTION

As consideration to Participants who contribute to the Project as above described, the

host county agrees to share the tax revenues paid by the Company to the locality where the

Project is located, and then paid to the Participants, in the relative proportions as hereinafter set

forth.

ARTICLE VI: PROJECT REVENUES Revenue derived from the Project shall include all tax revenues, including but not limited

to real and personal property taxes, paid by the Company to the locality with taxing jurisdiction,

wherein the Project is located. All revenues from the Project shall be referred to herein as

“Project Revenue”. Project Revenue shall consist of (1) Net Project Loan Revenue and (2) Net

Project Tax Revenue. Such Project Revenues shall be distributed only as set forth herein.

A. Net Project Revenue All Project Revenues received by the host county as above described and all proceeds

from any collections from the enforcement of the collection of any unpaid taxes shall constitute

Gross Project Revenue. In the event of default by the Company, any reasonable cost incurred

by the the host county in collecting Project Revenues from the Company shall be deducted from

the Gross Project Loan Revenue. Also, three percent (3%) of the Project Revenues shall be

deducted from Gross Project Revenue to provide funding to the Authority for its administrative

expenses. The remainder of the Gross Project Revenue shall constitute Net Project Revenue.

B. Distribution of Net Project Revenue The Participants shall divide all Net Project Revenue into the following shares:

Buchanan County, Virginia 30%

Russell County, Virginia 40%

Tazewell County, Virginia 30%

The host county shall hold such funds in separate accounts for each of the Participants.

As of January 15 of each year, the host county shall distribute to each Participant the balance of

their Project Revenue account.

ARTICLE VII: LIMITATION OF LIABILITY

No Participant shall be responsible to contribute any amount to the Project other than

the contributions herein expressly set forth, nor shall any Participant be liable to any third party

ARTICLE Ill: TAX REVENUE CONTRIBUTION

As consideration to Participants who contribute to the Project as above described, the host county agrees to share the tax revenues paid by the Company to the locality where the Project is located, and then paid to the Participants, in the relative proportions as hereinafter set forth.

ARTICLE VI: PROJECT REVENUES

Revenue derived from the Project shall include all tax revenues, including but not limited to real and personal property taxes, paid by the Company to the locality with taxing jurisdiction, wherein the Project is located. All revenues from the Project shall be referred to herein as “Project Revenue”. Project Revenue shall consist of (1) Net Project Loan Revenue and (2) Net Project Tax Revenue. Such Project Revenues shall be distributed only as set forth herein,

A. Net Project Revenue

Alll Project Revenues received by the host county as above described and all proceeds from any collections from the enforcement of the collection of any unpaid taxes shall constitute Gross Project Revenue. In the event of default by the Company, any reasonable cost incurred by the the host county in collecting Project Revenues from the Company shall be deducted from the Gross Project Loan Revenue. Also, three percent (3%) of the Project Revenues shall be deducted from Gross Project Revenue to provide funding to the Authority for its administrative expenses. The remainder of the Gross Project Revenue shall constitute Net Project Revenue.

B. Distribution of Net Project Revenue The Participants shall divide all Net Project Revenue into the following shares:

Buchanan County, Virginia 30% Russell County, Virginia 40% Tazewell County, Virginia 30%

The host county shall hold such funds in separate accounts for each of the Participants. As of January 15 of each year, the host county shall distribute to each Participant the balance of

their Project Revenue account.

ARTICLE Vil: LIMITATION OF LIABILITY No Participant shall be responsible to contribute any amount to the Project other than the contributions herein expressly set forth, nor shall any Participant be liable to any third party

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 3 of 6

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 4 of 6

beneficiaries of this Participation Agreement other than the obligations herein expressly set

forth, whether intended or unintended.

ARTICLE VIII: APPROVAL OF AGREEMENT This Participation Agreement shall not be enforceable against any Participant until:

(1) Each Participant’s governing body has approved this Participation Agreement by vote

of its governing body at a public meeting.; and

(2) Evidence of such approval in the form of a written resolution certified by the Clerk of

the Board of the Participant’s governing body is attached hereto; and

(3) The Chairmen or Chairpersons of the Participant’s respective Boards of Supervisors

and their County Administrators and the Authority’s Chairman or Chairperson all have executed

this Participation Agreement.

ARTICLE IX: MODIFICATION This Participation Agreement may only be modified by a writing approved by all

Participants’ respective governing bodies, by vote at a public meeting evidenced by a certified

copy of a written resolution of each Participant’s governing body.

ARTICLE X: WITHDRAWAL AS A PARTICIPATING JUSRIDICTION Participants may not withdraw from this Agreement after approval of this Agreement by

all Participants, unless the other Participants unanimously agree, by vote of their respective

governing bodies at a public meeting.

IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action, have

caused this Participation Agreement to be executed and their respective seals affixed hereto

and attested by their respective clerks or secretaries commencing the 2nd day of March, 2020.

beneficiaries of this Participation Agreement other than the obligations herein expressly set forth, whether intended or unintended.

ARTICLE Vill; APPROVAL OF AGREEMENT

This Participation Agreement shall not be enforceable against any Participant until:

(1) Each Participant’s governing body has approved this Participation Agreement by vote of its governing body at a public meeting.; and

(2) Evidence of such approval in the form of a written resolution certified by the Clerk of the Board of the Participant’s governing body is attached hereto; and

(3) The Chairmen or Chairpersons of the Participant’s respective Boards of Supervisors and their County Administrators and the Authority’s Chairman or Chairperson all have executed

this Participation Agreement.

ARTICLE IX: MODIFICATION

This Participation Agreement may only be modified by a writing approved by all Participants’ respective governing bodies, by vote at a public meeting evidenced by a certified copy of a written resolution of each Participant’s governing body.

ARTICLE X: WITHDRAWAL AS A PARTICIPATING JUSRIDICTION

Participants may not withdraw from this Agreement after approval of this Agreement by all Participants, unless the other Participants unanimously agree, by vote of their respective governing bodies at a public meeting.

IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action, have caused this Participation Agreement to be executed and their respective seals affixed hereto and attested by their respective clerks or secretaries commencing the 2 day of March, 2020.

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 4 of 6

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 5 of 6

  BOARD OF SUPERVISORS OF 
  BUCHANAN COUNTY, VIRGINIA 


 By: ___________________________________(SEAL) 
  James Carroll Branham, Chairman

Attest:

Clerk

Approved as to Form:

Lee Moise, County Attorney for Buchanan County, Virginia

  BOARD OF SUPERVISORS OF 
  RUSSELL COUNTY, VIRGINIA 


 By: ___________________________________(SEAL) 
  Rebecca Dye, Chairperson

Attest:

Clerk

Approved as to Form:

M. Katherine Patton, County Attorney For Russell County, Virginia

BOARD OF SUPERVISORS OF BUCHANAN COUNTY, VIRGINIA

By: (SEAL) James Carroll Branham, Chairman

Attest:

Clerk

Approved as to Form:

Lee Moise, County Attorney for Buchanan County, Virginia

BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA

By: (SEAL) Rebecca Dye, Chairperson

Attest:

Clerk

Approved as to Form:

M. Katherine Patton, County Attorney For Russell County, Virginia

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 5 of 6

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 6 of 6

BOARD OF SUPERVISORS OF TAZEWELL COUNTY, VIRGINIA

 By: ___________________________________(SEAL) 
  Charles A. Stacy, Chairman

Attest:

Clerk

Approved as to Form:

Chase D. Collins, County Attorney For Tazewell County, Virginia

BOARD OF SUPERVISORS OF TAZEWELL COUNTY, VIRGINIA

By: (SEAL) Charles A. Stacy, Chairman

Attest:

Clerk

Approved as to Form:

Chase D. Collins, County Attorney For Tazewell County, Virginia

Participation Agreement Between Buchanan, Russell and Tazewell Counties Page 6 of 6

Board of Supervisors Action Item D-1 – D-10 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

                 Meeting: 3/2/20         6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for March 2020:

REPORTS

U.S. Census Initial Boundary Validation Program (BVP)…………………………D-1
RC Electoral Board – Cleveland Precinct Voting Location Change……………D-2
County Registrar’s Office Computers……………………………………………….D-3
FY 20/21 Budget Committee Workshop (3/18/20)………………………………….D-4

REQUESTS

CPPD Hazard Mitigation Plan Update Adoption….…………………………………D-5
DHCD Belfast Water Project Administrative Agreement…………………………D-6
RC BOS & RC PSA Service Agreement………………………………………………D-7
DHCD Virginia Community Development Block Grant Resolution………………D-8
Honaker Red Bud Festival Donation…………………………………………………D-9
Travel Requests……………………….…………………………………………………D-10

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

• Various

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

http://www.russellcountyva.us/ http://www.russellcountyva.us/ Board of Supervisors Action Item D-1 - D-10 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 3/2/20 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for March 2020: REPORTS

U.S. Census Initial Boundary Validation Program (BVP)…
RC Electoral Board — Cleveland Precinct Voting Location Change.
County Registrar’s Office Computers…
FY 20/21 Budget Committee Workshop (3/18/20).

REQUESTS

CPPD Hazard Mitigation Plan Update Adoption.
DHCD Belfast Water Project Administrative Agreement
RC BOS & RC PSA Service Agreement…
DHCD Virginia Community Development Block Grant Resolution.
Honaker Red Bud Festival Donation…
Travel Requests… -D-10

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

BVP-L1-1 (10·2019)

OMB Control No.: 0607-0151 Expiration Date: 11-30-2021

January 2020

Rebecca Dye Chairwoman Board of Supervisors PO Box 1208 Lebanon, VA 24266-1208

A Message from the Director, U.S. Census Bureau:

UNITED STATES DEPARTMENT OF COMMERCE U.S. Census Bureau Office of the Director Washington, DC 20233-0001 Mail Stop 7400

Sequence: 022390-005792 BASID:25116700000

The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP). The Initial BVP is your opportunity, as the Highest Elected Official, to review the Census Bureau’s boundary data to ensure the Census Bureau has the correct legal boundary, name, and status for your government. The Census Bureau uses this boundary information to tabulate data for the 2020 Census.

The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing maps, for your government. The maps should reflect the legal boundary for your government effective on January 1, 2020. Please review our depiction of your legal boundary for accuracy and return the completed Initial BVP form by March 1, 2020. Return the completed Initial BVP form by email at [email protected], by fax (1-800-972-5652), or using the enclosed postage-paid envelope.

The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS). If any information is incorrect, please work with your BAS contact to submit corrections. Information for your BAS contact is printed below. If boundary updates are submitted to the BAS by March 1, 2020, you will have an additional opportunity to verify your government’s boundaries prior to the final data tabulation for the 2020 Census. Changes received after March 1, 2020 will be used to correct the boundary, but we will not have sufficient time to send you an updated map before final data tabulations.

BAS Contact Information

Our records indicate your BAS contact is:

Name: Lonzo Lester Position: County Administrator Department: Administration Mailing Address: PO Box 1208

Lebanon, VA 24266-1208 Phone: 276-889-8000 Email: [email protected]

Please contact the Census Bureau with questions about the BVP or BAS through email at [email protected], by phone at 1-800-972-5651, or visit our website at https://www.census.gov/programs-surveys/bas/information/bvp.html. Thank you for your participation in the Initial BVP.

Enclosures

census· 2020 census.gov

e _ UNITED STATES DEPARTMENT OF COMMERCE

: : | U.S. Census Bureau 7 Office of the Director GAB Coniuol Hiss GeO 0IST iy Washington, DC 20233-0001 Mall Stop 7400

Expiration Date: 11-30-2021

January 2020 Sequence: 022390-005792

Rebecca Dye BAS ID: 25116700000

Chairwoman

Board of Supervisors

PO Box 1208

Lebanon, VA 24266-1208

‘A Message from the Director, U.S. Census Bureau:

The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP). The Initial BVP is your opportunity, as the Highest Elected Official, to review the Census Bureau’s boundary data to ensure the Census Bureau has the correct legal boundary, name, and status for your government. The Census Bureau ses this boundary information to tabulate data for the 2020 Census.

The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing maps, for your government. The maps should reflect the legal boundary for your government .

Return the completed Initial BVP form by email at [email protected], by fax (1-800-972-5652), or using the enclosed postage-paid envelope.

BAS Contact Information

Our records indicate your BAS contact

Name: Lonzo Lester Position: County Administrator Department: Administration Malling Address: PO Box 1208

Lebanon, VA 24266-1208 Phone: 276-889-8000 Email: lonzo.lester@ russellcountyva.us

Please contact the Census Bureau with questions about the BVP or BAS through email at [email protected], by phone at 1-800-972-5651, or visit our website at <https://www.census.gov/programs-surveys/bas/information/bvp.html. Thank you for your participation in the Initial BVP.

Enclosures

United States

Census

“Sie _—

Caneug States*

tate U.S. Census Bureau BAS ID: 25116700000 ‘Sequence: 022390-005792 Chair (TC)/Highest Elected Official (HEO), to review and ensure the Census Bureau’s boundary data for your

ror Q -~ UNITED STATES DEPARTMENT OF COMMERCE ‘OMB Control No; 0607-0151 D/ Office ofthe Director Expiration Date: 11-30-2021 Washington, DC 20293-0001. Mail Stop 7400 2020 Initial Boundary Validation Program (BVP) ‘The U.S. Census Bureau is now conducting the Initial BVP. The Initial BVP is your opportunity, as the Tribal government is accurate. The enclosed paper maps or maps on the CD/DVD should reflect the legal boundary for your government effective on January 1, 2020.

Please review the maps for accuracy, then complete and return this form to the Census Bureau by March 1, 2020. (Please check a box. Sign below if the boundary is correct.)

[X] The legal boundary for our government is correct. (Please sign below.) CO the tegat boundary for our government is NOT correct.

|, as the Tribal Chai/Highest Elected Official, verify that the boundary for our governmental unit is, correct. Lp Va , vee LAAN.

cheeca. a Dye

Print Name:

oate aa [0

Tribal =f rvation/Government Name: Fussell State: VA

It the Census Bureau’s boundary is incorrect, please work with your Boundary and Annexation Survey (BAS) contact to submit corrections through the BAS program. Information for your BAS contact is found on the cover letter in this package.

Please review and correct the contact information printed below. Our records indicate the TC/HEO contact is:

Name: Rebecca Dye Position: Chairwoman Department: Board of Supervisors Mailing Address: PO Box 1208 Lebanon, VA 24266-1208 Phone: 276-889-8000 Email: lonzo.lester @ russellcountyva.us

Form return options:

Em: Fax: Mai

‘Scan and email the completed Fax the completed form to Use the provided postage-pald form to 1-800-972-5652 envelope to mail the completed [email protected]. form to

U.S. Census Bureau Processing Center BVP Returns, Bldg. 63E 1201 East 10th Street Jeffersonville, IN 47132

S56

census.gov

We estimate that completing this program will take a total of 2 hours on average. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to [email protected]. This collection has been approved by the Office of Management and Budget (OMB). The eight digit OMB approval number that appears at the upper left of the letter confirms this approval. If this number were not displayed, we could not conduct this survey. The Census Bureau conducts this program under the legal authority of the Title 13 U.S. Code, Section 6.

BVP-F1-I (10-10-2019)

<ge0.bas @census.gov>. This collection has been approved by the Office of Management and Budget (OMB). The eight digit OMB approval number that appears at the upper lelt of the letter confirms this approval. If this number were not

displayed, we could not conduct this survey. The Census Bureau conducts this program under the legal authority of the Title 13 U.S. Code, Section 6.

avP (10-10-2010)

Boundary and Annexation Survey (BAS)

BAS Overview Every year, the U.S. Census Bureau conducts the BAS to collect information about selected legally defined geographic areas. The BAS provides tribal, state, and local governments an opportunity to review the Census Bureau’s boundary data to ensure the Census Bureau has the correct legal boundary, name, and status information.

During the BAS, governments can report legal boundary changes, such as incorporations, disincorporations, ~ ILj=i annexations, and deannexations. Governments can also ~ i update boundaries, features, and landmarks for: ;J:._

• Cities, towns, boroughs, and villages ( incorporated places). ~ • Townships and towns (minor civil divisions). Em • Counties (or county equivalents). • Consolidated cities. • Roads and other applicable features.

Benefits of BAS Participation The Census Bureau uses legal boundaries collected through the BAS to tabulate data for the decennial census.

Responding to the BAS ensures that tribal, state, and local govern ments have the most accurate boundary data available for the tabulation of decennial census housing and population counts. This data is the base for ongoing programs such as the American Community Survey and Population Estimates Program. Government agencies and other groups use this tabulated data to allocate more than $675 bill ion in federal fund ing to communities across the country. Legal boundary data is also made publicly available and is used by federal agencies, researchers, and the public. Participation in the BAS ensures that governments receive the funds for which they are entitled and have the best data available for decision-making processes.

Accurate boundary records directly affect the quality of life in your community.

Accurate boundaries allow us to count your community’s residents accurately.

censu1s· -----•Bureau

U.S. Department of Commerce U.S. CENSUS BUREAU

census.gov

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Boundary and Annexation Survey (BAS)

BAS Overview

Every year, the U.S. Census Bureau conducts the BAS to collect information about selected legally defined geographic areas. The BAS provides tribal, state, and local governments an opportunity to review the Census Bureau’s boundary data to ensure the Census Bureau has the correct legal boundary, name, and status information.

During the BAS, governments can report legal boundary

changes, such as incorporations, disincorporations, t, a » annexations, and deannexations. Governments can also = update boundaries, features, and landmarks for:

Cities, towns, boroughs, and villages (incorporated places).
Townships and towns (minor civil divisions).
Counties (or county equivalents).

Consolidated cities.
Roads and other applicable features.

Benefits of BAS Participation

The Census Bureau uses legal boundaries collected through the BAS to tabulate data for the decennial census.

Responding to the BAS ensures that tribal, state, and local govern- ments have the most accurate boundary data available for the tabulation of decennial census housing and population counts. This data is the base for ongoing programs such as the American Community Survey and Population Estimates Program. Government agencies and other groups use this tabulated data to allocate more than $675 billion in federal funding to communities across the country. Legal boundary data is also made publicly available and is used by federal agencies, researchers, and the public. Participation in the BAS ensures that governments receive the funds for which they are entitled and have the best data available for decision-making processes.

Accurate boundary records directly affect the quality of life in your community.

Cen: States® | U.s. pepartment of Commerce

ANSUS | vscessessurcnw

census.gov eee Bureau o

The Boundary Validation Program (BVP) and Its Relation to the BAS The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, highest elected officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status information. The HEOs are instructed to work with their BAS contact to report any corrections through the 2020 BAS. Visit <www.census.gov/programs -surveys/bas/information/bvp.html> for more information on the BVP.

Responding to the BAS is easy. The Census Bureau provides multiple free, user-friendly methods for the BAS contact to report boundary corrections through participation in the BAS.

Paper option

Participants can request free paper maps and annotation materials from the BAS Web site.

Basic digital option

The Geographic Update Partnership Software (GUPS) is a free, customized Geographic Information Systems (GIS) tool. It was specifically developed for people who do not have geographic training or are not experienced GIS users.

Advanced digital option

Experienced GIS users have the opportunity to download shapefiles from the BAS Web site and make updates using their own GIS software (e.g ., ArcGIS).

Will the Census Bureau contact my

government for the BAS program? The Census Bureau will send the BAS Annual Response e-mail to key contacts for each government every year. This includes:

• The government’s HEO, such as the mayor or county executive.

• A GIS staff, planner, clerk, or other contact.

Relevant state-level official.

Version 4, 72/78/2079

The Boundary Validation Program (BVP)

and Its Relation to the BAS

The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, highest elected officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status information. The HEOs are instructed to work with their BAS contact to report any corrections through the 2020 BAS, Visit <www.census.gov/programs -surveys/bas/information/byp.htmI> for more information on the BVP.

Responding to the BAS is easy.

The Census Bureau provides multiple free, user-friendly methods for the BAS contact to report boundary corrections through participation in the BAS.

Paper option

Participants can request free paper maps and annotation materials from the BAS Web site.

Basic digital option

Experienced GIS users have the opportunity to download shapefiles from the BAS Web site and make updates using their own GIS software (e.g., ArcGIS).

INIROOUCTONB AS,

Will the Census Bureau contact my

government for the BAS program?

The Census Bureau will send the BAS Annual Response e-mail to key contacts for each government every year. This includes:

The government’s HEO, such as the mayor or county executive,
A GIS staff, planner, clerk, or other contact.
Relevant state-level official.

Version 4, 12/18/2019

Boundary Validation Program

What is the 2020 Boundary Validation Program (BVP)? The BVP provides Tribal Chairs (TCs) and Highest Elected Officials (HEOs) of eligible tribal, state, and local governments a final opportunity to ensure the U.S. Census Bureau has the correct legal boundary, name, and status for their government. The Census Bureau will use this information to tabulate data for the 2020 Census.

The BVP validates the creation, dissolution, and changes in boundaries for: • All federally recognized tribes with reservations and/or off-reservation trust land. • All actively functioning counties or county equivalents. • Incorporated places (including consolidated cities). • All functioning minor civil divisions. • Municipios, barrios, barrio-pueblos and subbarrios in Puerto Rico.

How does the BVP relate to Boundary and Annexation Survey (BAS)? The BVP is conducted every (10) years to provide TCs and HEOs the opportunity to review the boundary data collected during the BAS. The program is administered in two phases (Initial BVP and Final BVP) and runs in parallel with the 2020 BAS. TCs and HEOs will receive BVP materials approximately (2) weeks after the BAS contact receives the 2020 BAS annual response e-mail or letter. This provides TCs and HEOs an opportunity to review their legal boundary to verify or provide corrections prior to the 2020 Census. If boundary corrections are required, TCs and HEOs are instructed to work with their BAS contact to provide updates through the 2020 BAS.

How does the BVP benefit you? The U.S. Census Bureau uses legal boundaries collected through the BAS to tabulate data for the 2020 Census.

Responding to the BVP ensures that tribal, state, and local governments have the most accurate boundary data available for the tabulation of the 2020 Census housing and population counts. This data is the base for ongoing programs such as the American Community Survey and Population Estimates Program. Government agencies and other groups use this tabulated data to allocate $675 billion of government funds to communities across the country. Legal boundary data is also made publicly available and is used by federal agencies, researchers, and the public.

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Boundary Validation Program

What is the 2020 Boundary

Validation Program (BVP)?

The BVP provides Tribal Chairs (TCs) and

Highest Elected Officials (HEOs) of eligible tribal, state, and local governments a final opportunity to ensure the U.S. Census Bureau has the correct legal boundary, name, and status for their government. The Census Bureau will use this information to tabulate data for the 2020 Census.

The BVP validates the creation, dissolution, and changes

in boundaries for:

All federally recognized tribes with reservations and/or off-reservation trust land, All actively functioning counties or county equivalents,

Incorporated places (including consolidated cities).

All functioning minor civil divisions.

Municipios, barrios, barrio-pueblos and subbarrios in Puerto Rico.

How does the BVP relate to Boundary and Annexation Survey (BAS)?

The BVP is conducted every (10) years to provide TCs and HEOs the opportunity to review the boundary data collected during the BAS. The program is administered in two phases (Initial BVP and Final BVP) and runs in parallel with the 2020 BAS. TCs and HEOs will receive BVP materials approximately (2) weeks after the BAS contact receives the 2020 BAS annual response e-mail or letter. This provides TCs and HEOs an opportunity to review their legal boundary to verify or provide corrections prior to the 2020 Census. If boundary corrections are required, TCs and HEOs are instructed to work with their BAS contact to provide updates through the 2020 BAS.

How does the BVP benefit you? The U.S. Census Bureau uses legal boundaries collected through the BAS to tabulate data for the 2020 Census.

‘Accurate boundaries alow Us to count your community’s residents accurately

BAS acelin:

What is the Boundary and

Annexation Survey (BAS)? Every year, the Census Bureau conducts the BAS to collect information about selected legally defined geographic areas. The BAS invites governments to report official name changes, Gis) incorporations, and (de) annexations. Governments can also update boundaries, features, and landmarks for:

Federally recognized tribes with reservations or off-reservation trust lands.

Cities, towns, boroughs, and villages (incorporated places).

Townships and towns (minor civil divisions).
Counties (or county equivalents),
Consolidated cities,
Roads and other applicable

features.

Contact Information

E-mail Address: [email protected]

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How to participate? The BVP is conducted in two phases, Initial BVP and Final BVP. During each of these phases, TCs and HEOs are instructed to work with their BAS contact to review and update their government’s boundary, name, and status information. TCs and HEOs do not need to register to participate in BVP. The materials will be provided automatically.

Initial BVP The Initial BVP materials include an Initial BVP letter, form, and paper maps or a CD/DVD containing PDF maps. The maps should reflect the legal boundary for the government effective on January 1, 2020. TCs and HEOs are instructed to review the Census Bureau’s depiction of the legal boundary for accuracy and to return the completed Initial BVP form by March 1, 2020.

If the information is correct, no further action is required .

If any information is incorrect, TCs and HEOs should work with their BAS contact to submit corrections through the 2020 BAS. If boundary updates are submitted to the BAS by March 1, 2020, TCs and HEOs will have an additional opportunity to verify their government’s boundary prior to final data tabulation for the 2020 Census. Changes received after March 1, 2020 will be used to correct the boundary, but there will not be sufficient time to send updated maps before final data tabulations for the 2020 Census.

Final BVP The Final BVP provides an opportunity for TCs and HEOs to review recent boundary updates provided through the 2020 BAS. Only governments that reported corrections to the 2020 BAS on or before March 1, 2020 will receive Final BVP materials. The Final BVP materials include a Final BVP letter, form, and a paper map or map index sheet. The maps should reflect the legal boundary for the government effective on January 1, 2020. TCs and HEOs are instructed to review the Census Bureau’s depiction of the legal boundary for accuracy and to return the completed Final BVP within five (5) business days.

If the boundary is correct, no further act ion is required.

If any information is incorrect, TCs and HEOs should work with their BAS contact to submit corrections, within five (5) business days of receipt of materials.

Responding with boundary updates is easy. The Census Bureau provides multiple free, user-friendly methods for the BAS contact to report boundary correc.tions through participation in BAS.

• Paper option : Participants can request free paper maps and annotation materials from the BAS Web site.

• Basic digital option: The Geographic Update Partnership Software (GUPS) is a free, customized Geographic Information Systems (GIS) tool. It was specifically developed for people who do not have geographic train ing or are not experienced GIS users. Please note that the GUPS option will not be available to report boundary updates during the Final BVP phase.

• Advanced digital option: Experienced GIS users have the opportunity to download shapefiles from the BAS Web site and make updates using their own GIS software (e.g., ArcGIS).

Version 7, 70/09/2079

How to participate? ‘The BVP is conducted in two phases, Initial BVP and Final BYP. During

each of these phases, TCs and HEOs are instructed to work with their BAS u [ERED T

contact to review and update their government’s boundary, name, and status information. TCs and HEOs do not need to register to participate in BVP. The materials will be provided automatically.

Initial BVP

The initial BVP materials include an Initial BVP letter, form, and paper maps or a

CD/DVD containing PDF maps. The maps should reflect the legal boundary for the government effective on January 1, 2020, TCs and HEOs are instructed to review the Census Bureau’s depiction of the legal boundary for accuracy and to return the Schedule

completed Initial BVP form by March 1, 2020, + January 1, 2020—Legal boundary

updates must be in effect on or before this date to be included in the 2020 Census,

If the information is correct, no further action is required.

If any information is incorrect, TCs and HEOs should work with their BAS contact to submit corrections through the 2020 BAS. If boundary updates are submitted to the /AJaRUEI SG SOmBASIanENIAIE BAS by March 1, 2020, TCs and HEOs will have an additional opportunity to verify their ia Es aaa Tana tna government’s boundary prior to final data tabulation for the 2020 Census, Changes $ received after March 1, 2020 will be used to correct the boundary, but there will not be [ia "a

sufficient time to send updated maps before final data tabulations for the 2020 Census. Uae aut ea

Final BVP will receive Final BVP materials

The Final BVP provides an opportunity for TCs and HEOs to review recent boundary RouRiey eeicovernmneniisien:

updates provided through the 2020 BAS. Only governments that reported corrections ‘opportunity to confirm that the

to the 2020 BAS on or before March 1, 2020 will receive Final BVP materials. The Final correct legal boundary is used

BVP materials include a Final BVP letter, form, and a paper map or map index sheet. for 2020 Census data

‘The maps should reflect the legal boundary for the government effective on January 1, tabulations.

TCs and HEOs are instructed to review the Census Bureau’s depiction of the legal

boundary for accuracy and to return the completed Final BVP within five (5) business uuMaNisIy2020=sBOUnciany,

days. updates sent by this date will be reflected in the 2020

IF the boundary is correct, no further action is required. Census.

If any information is incorrect, TCs and HEOs should work with their BAS contact + June 2020—Final BVP materials

to submit corrections, within five (5) business days of receipt of materials. will be mailed. Participants have until July 2020 to respond with

Responding with boundary updates is easy. updates or approval of the legal

The Census Bureau provides multiple free, user-friendly methods for the BAS contact

boundaries. to report boundary corrections through participation in BAS.

Paper option: Participants can request free paper maps and annotation materials from the BAS Web site.

Basic digital option: The Geographic Update Partnership Software (GUPS) is a free, customized Geographic Information Systems (GIS) tool. It was specifically developed for people who do not have geographic training or are not experienced GIS users. Please note that the GUPS option will not be available to report boundary updates during the Final BVP phase.
Advanced digital option: Experienced GIS users have the opportunity to download shapefiles from the BAS Web site and make updates using their own GIS software (e.g., ArcGIS).

Version 1, 10/09/2019

ReadMe Boundary Validation Program: ReadMe_BoundaryValidationProgram.txt U.S. Census Bureau Geography Division

The Initial Boundary Validation Program (BVP) provides the Tribal Chair/Highest Elected Official an opportunity to review the Census Bureau’s boundary data to ensure it is accurate prior to the tabulation of data for the 2020 Census.

This Compact Disc/Digital Versatile Disc (CD/DVD) contains the maps for your government. The maps should reflect the legal boundary for your government effective on January 1, 2020. Please review our depiction of your legal boundary for accuracy using the provided maps and return the Initial BVP form found in your Initial BVP package.

If the boundary is NOT correct, please work with your Boundary and Annexation Survey (BAS) contact to submit updates through the 2020 BAS.

The contact information for your government’s BAS contact is printed on the cover letter of the Initial BVP package.

The map files on this disc are in Adobe’s Portable Document Format (PDF) and are designed to be viewed with Adobe Reader (version 6 or later).

Adobe Reader is available free from Adobe at: https://acrobat.adobe.com/us/en/acrobat/pdf-reader.html.

WHAT MATERIALS ARE INCLUDED ON THE CD/DVD?

The materials you receive on the CD/DVD are outlined below:

Boundary and Annexation Survey (BAS) PDF maps.
Readme_BoundaryValidationProgram.txt file.
BVP Flyer.

Tip for reviewing your government boundary:

Compare the boundary from the BAS PDF maps to a local boundary data source for your government. Local boundary sources may include:

Local plat maps.
Local boundary digital data such as shapefiles or online map viewers.

You can find additional information about the BVP and BAS at our website: https://www.census.gov/programs-surveys/bas/information/bvp.html

We encourage you to contact the Census Bureau with any questions about the Initial BVP.

Phone: 1-800-972-5651

Email: [email protected]

Website: https://www.census.gov/programs-surveys/bas/information/bvp.html

Boundary Validation Program File: ReadMe_BoundaryValidationProgram.txt

Page 1

ReadMe Boundary Validation Program: ReadMe_BoundaryValidationProgram. txt U.S. Census Bureau Geography Division The Initial Boundary Validation Program (BVP) provides the Tribal Chair/Highest Elected Official an opportunity to review the Census Bureau’s boundary data to ensure it is accurate prior to the tabulation of data for the 2028 Census. This Compact Disc/Digital Versatile Disc (CD/DVD) contains the maps for your government. The maps should reflect the legal boundary for your government effective on January 1, 2020. Please review our depiction of your legal boundary for accuracy using the provided maps and return the Initial BVP form found in your Initial BVP package.

If the boundary is NOT correct, please work with your Boundary and Annexation Survey (BAS) contact to submit updates through the 2620 BAS.

The contact information for your government’s BAS contact is printed on the cover letter of the Initial BVP package. The map files on this disc are in Adobe’s Portable Document Format (PDF) and are designed to be viewed

with Adobe Reader (version 6 or later).

Adobe Reader is available free from Adobe at: https: //acrobat.adobe.com/us/en/acrobat/pdf-reader. html.

WHAT MATERIALS ARE INCLUDED ON THE CD/DVD? The materials you receive on the CD/DVD are outlined below:

Boundary and Annexation Survey (BAS) POF maps.
Readme_BoundaryValidationProgram.txt file.
BVP Flyer. Tip for reviewing your government boundary: Compare the boundary from the BAS PDF maps to a local boundary data source for your government. Local boundary sources may include
Local plat maps.
Local boundary digital data such as shapefiles or online map viewers.

You can find additional information about the BVP and BAS at our website: <https: //iwnw. census . gov/programs-surveys/bas/information/bvp. html>

We encourage you to contact the Census Bureau with any questions about the Initial BVP. Phone: 1-800-972-5651

Email: [email protected]

Website: <https: //wuw. census. gov/programs-surveys/bas/information/bvp.html>

Boundary Validation Program File: ReadMe_SoundaryValidationProgram.txt

Page 1

Redistricting Constraints

Districts New Magisterial District lines in Russell County must divide the County’s population into equal

proportions of the population. The County’s total population is 28,897.

Assuming the County maintains five Magisterial Districts, the ideal District size is 5780 (28,897 divided

by five) .

The Magisterial Districts must be within+ or- 5% of the ideal size.

Ideal: 28,897 (5 Districts)

Upper range limit (+5%): 6,069

Lower range limit (-5%): 5,491

Precincts Precincts are measured by registered voters, not by population. Precincts make up a magisterial District,

and must be wholly contained within one District.

The minimum size for a precinct is 100 registered voters.

The maximum size for a precinct is 5,000 registered voters.

Criteria Election district population shall be “as nearly equal as practicable.”

Election district populations shall not exceed five percent less or five percent more than the ideal district

population.

Election districts shall be compact and contiguous, with due regard to natural features and accessibility

of voting places.

Election district boundaries shall follow clearly observable boundaries.

Election district boundaries shall be politically fair.

Election district boundaries shall preserve communities of interest, to the maximum extent possible.

Election district boundaries shall recognize incumbency, to the maximum extent permissible under law

and consistent with the other criteria.

Redistricting Constraints

Districts New Magisterial District lines in Russell County must divide the County’s population into equal proportions of the population. The County’s total population is 28,897.

Assuming the County maintains five Magisterial Districts, the ideal District size is 5780 (28,897 divided by five).

The Magisterial Districts must be within + or— 5% of the ideal size. Ideal: 28,897 (5 Districts) Upper range limit (+5%): 6,069 Lower range limit (-5%): 5,491

Precincts Precincts are measured by registered voters, not by population. Precincts make up a magisterial District, and must be wholly contained within one District.

The minimum size for a precinct is 100 registered voters.

The maximum size for a precinct is 5,000 registered voters.

Criteria Ele

n district population shall be “as nearly equal as practicable.”

Election district populations shall not exceed five percent less or five percent more than the ideal district population.

Election districts shall be compact and contiguous, with due regard to natural features and accessibility of voting places.

Election district boundaries shall follow clearly observable boundaries. Election district boundaries shall be politically fair.

Election district boundaries shall preserve commut

ies of interest, to the ma)

jum extent possible.

Election district boundaries shall recognize incumbency, to the maximum extent permissible under law and consistent with the other criteria.

Russell County 2011 Redistricting

2010 2000 Difference Notes

Total Population 28,897 29,258 -361 (Year 2000 Census Error Correction )

Active Voters 17,882 17,518 364

Population Deviation from Mean of 5780 Percentage of Deviation

District 1 6,345 565 9.78%

District 2 5,522 -258 -4.46%

District 3 4,956 -824 -14.26%

District 4 5,544 -236 -4.08%

District 5 6,530 750 12.98%

Total Population 28,897

Precinct Population Precinct Population

Moccasin 2,349 East Lebanon 2,926

Copper Creek 1,830 West Lebanon 3,604

South Castlewood 2,166

North Castlewood 2,957

Dante 1,013

Cleveland 1,552

Cooks Mill 683

Daughterty 219

Honaker 4,054

Drill 327

Swords Creek 2,793

Elk Garden 2,424

Russell County 2011 Redistricting

Total Population | 28,897 | 29,258 361 (Year 2000 Census Error Correction ) Active Voters | 17,882 | 17,518 364

District 1 6,345, 565 9.78%

District 2 5,522 -258 4.46% District 3 4,956 “824 -14.26% District 4 5,544 “236 4.08% District S 6,530 750 12.98% Total Population | 28,897

Moccasin 2,349 East Lebanon 2,926

Copper Creek 1,830 West Lebanon 3,604 South Castlewood 2,166 North Castlewood 2,957 Dante 1,013 Cleveland 1,552 Cooks Mill 683 Daughterty 219 Honaker 4,054 Drill 327 ‘Swords Creek 2,793 Elk Garden 2,424

FORM C.·650 (1H9-2018) OMB. No. 0607-1003: Approval Expires 02/28/2021 U.S. DEPARTMENT OF COMMERCE

Economics and Statistics Administration U.S. CENSUS BUREAU census-

2020 2020 Census Participant Statistical Areas

Program (PSAP) Quick Reference: Census Tracts

Census tracts are relatively permanent geographic divisions of a county or county equivalent. The purpose of the census tract is to provide a set of nationally consistent, relatively small statistical units, with stable boundaries, that facilitate analysis of data across time. The U.S. Census Bureau prioritizes the comparability of census tracts from decade to decade. Therefore, we request that you do not change the outer boundaries of any census tracts when making census tract updates, unless it is a correction due to boundary or feature inaccuracy. The Census Bureau uses census tracts in the tabulation and presentation of data from the decennial census and the American Community Survey (ACS).

Census Bureau criteria specify that census tracts must: • Nest within county boundaries. • Cover the entire land and water area of the county. • Be reasonably compact and contiguous. • Meet the population/housing unit thresholds as specified in Table 1. For counties that have fewer than 1,200 residents,

the Census Bureau will define one census tract that encompasses the entirety of the county.

• Have census tract codes ranging from 1 to 9989 that must be unique within each county. Special use tract codes must range from 9800 to 9899. The acceptable range of census tract suffixes for split census tracts is from .01 to .98.

Census Bureau guidelines recommend that census tracts: •Have boundaries that follow visible features (e.g., roads, rivers) or other acceptable features (e.g., tribal reservation,

tribal subdivision, incorporated place, and minor civil division boundaries). • Be merged when census tracts are below the minimum population (1,200) or housing unit (480) count with adjacent

census tracts. Participants should split any census tracts above maximum population (8,000) or housing unit (3,200) counts into multiple census tracts. When revising tracts, participants should aim to meet or exceed the optimum population (4,000) or housing unit (1,600) thresholds to increase the reliability of sample data for census tracts.

Table 1: Census Tract Thresholds

Census Tract Type Threshold Optimum Minimum Maximum Type

Population 4,000 1,200 8,000 Standard Census Tracts

Housing Unit 1,600 480 3,200

Special Use Census At least comparable Tracts

Area measurement in size to surrounding

(Encompassing an census tracts

employment center, large airport, park, forest, or large water body with no (or very little) population or housing units) Employment Suggested minimum of 1,200 workers or jobs

Refer to the Respondent Guide for complete instructions.

FORM @-660 (11192018) ‘OMB. No. 0607-1009: Approval Expires 02/28/2021

U.S. DEPARTMENT OF COMMERCE Ezanems and Sigs Amictaion,

United States" U.S. CENSUS BUREAU Census

2020 Census Participant Statistical Areas Program (PSAP) Quick Reference: Census Tracts

Census tracts are relatively permanent geographic divisions of a county or county equivalent. The purpose of the census tract is to provide a set of nationally consistent, relatively small statistical units, with stable boundaries, that facilitate analysis of data across time. The U.S. Census Bureau prioritizes the comparability of census tracts from decade to decade. Therefore, we request that you do not change the outer boundaries of any census tracts when making census tract updates, unless itis a correction due to boundary or feature inaccuracy. The Census Bureau uses gangus traci nthe tabucton and presentation of deta from the decennial census and the Amerian Communly Survey

Census Bureau criteria specify that census tracts must: «Nest within county boundaries.

Cover the entire land and water area of the county. «Be reasonably compact and contiguous.
Meet the population/housing unit thresholds as specified in Table 1. For counties that have fewer than 1,200 residents, the Census Bureau will define one census tract that encompasses the entirety of the county.

Have census tract codes ranging from 1 to 9989 that must be unique within each county. Special use tract codes must range from 9800 to 9899. The acceptable range of census tract suffixes for split census tracts is from .01 to .98.

Census Bureau guidelines recommend that census tracts:

Have boundaries that follow visible features (e.g., roads, rivers) or other acceptable features (0.9., tribal reservation, tribal subdivision, incorporated place, and minor civil division boundaries).
Be merged when census tracts are below the minimum population (1,200) or housing unit (480) count with adjacent census tracts. Participants should split any census tracts above maximum population (8,000) or housing unit (3,200) ‘counts into multiple census tracts. When revising tracts, participants should aim to meet or exceed the optimum population (4,000) or housing unit (1600) thresholds to’ increase the reliability of sample data for census tracts.

Table 1: Census Tract Thresholds

Threshold

Census Tract Type Type Optimum Minimum Maximum Population 4,000 4,200 8,000 Standard Census Tracts Housing Unit 7,600 480 3200

Special Use Census

Tracts At least comparable

‘Area measurement | in size to surrounding

(Encompassing an ‘census tracts

employment center, large airport, park, forest, oF large water body with no (or very little) population or housing units) Employment ‘Suggested minimum of 1,200 workers or jobs

Refer to the Respondent Guide for complete instructions.

FORM G 0 640 (11,19-2018) OMB. No. 0607-1003: Approval Expires 02/28/2021 U.S. DEPARTMENT OF COMMERCE

Economics and Statistics Administration U.S. CENSUS BUREAU

2020 Census Participant Statistical Areas Program (PSAP)

Quick Reference: Block Groups

A block group is a statistical geographic subdivision of a census tract. Local participants are provided an opportunity to review and if necessary, suggest updates to the boundaries and attributes of the block groups in their geographic area through the 2020 Census PSAP. The U.S. Census Bureau uses block groups in the tabulation and presentation of data from the decennial census and the American Community Survey (ACS).

Census Bureau criteria specify that standard block groups must:

• Nest within census tract boundaries. • Cover the entire land and water area of each census tract.

• Be reasonably compact and contiguous. • Meet the population and/or housing unit thresholds as specified in Table 1. For counties that have fewer than 1,200

residents, the Census Bureau will define one census tract and one block group that encompasses the entirety of the county.

•Have no more than nine block groups (excluding water blocks) contained within a single census tract.

•Have a unique code, between O and 10, within each census tract. To identify each standard block group, a single-digit code is used that will correspond to the first digit in the code of each block encompassed by the block group (e.g., all blocks within block group 3 will be numbered in the 3000 range). A zero is to be used to denote a water-only block group.

Census Bureau guidelines recommend that standard block groups: •Have boundaries that follow visible features (e.g., roads, rivers) or other acceptable features (e.g., incorporated place,

minor civil division, and American Indian reservation boundaries). •Be delineated as a special use block group if coextensive with a special use census tract, encompassing an

employment center, large airport, public park, public forest, or large water body with no (or very little) population or housing units.

Table 1: Block Group Thresholds

Block Group Type Population Housing Unit Area Measurement Threshold Threshold Threshold

Min.: 600 Min.: 240 None

Standard Block Groups Max.: 3,000 Max.: 1,200 None

None (or very little) or None (or very little) or At least comparable Special Use Block within the standard within the standard in land area size to

Groups block group thresholds block group thresholds surrounding block groups

Refer to the Respondent Guide for complete instructions.

‘OMB. No. 0807-1009: Approval Expires 02/28/2021

Form @-640 (11102018) U.S. DEPARTMENT OF COMMERCE

Etenomies an Sates tmicason

U’s Census BUREAU

Census 2020 2020 Census Participant Statistical Areas

Program (PSAP) Quick Reference: Block Groups

‘A block group is a statistical geographic subdivision of a census tract. Local participants are provided an opportunity to review and iPnecessary, suggest updates to the Boundaries and attabutes ofthe Pick groups in ther geographic area through the 2020 Census PSAP. The U.S. Census Bureau uses block groups in the tabulation and presentation of data irom the decennial census and the American Community Survey (ACS).

Census Bureau criteria specify that standard block groups must:

‘Nest within census tract boundaries.

Cover the entire land and water area of each census tract.
Be reasonably compact and contiguous.
Meet the population and/or housing unit thresholds as specified in Table 1. For counties that have fewer than 1,200 residents, the Census Bureau will define one census tract and one block group that encompasses the entirety of the

county.

Have no more than nine block groups (excluding water blocks) contained within a single census tract.
Have a unique code, between 0 and 10, within each census tract. To identify each standard block group, a single-digit ode is used that will correspond to the first cit in the code of each block encompassed by the block group (8.9 blocks within block group 3 will be numbered in the 3000 range). A zero is to be used to denote a water-only block

group.

Census Bureau guidelines recommend that standard block groups:

Have boundaries that follow visible features (0.9., roads, rivers) or other acceptable features (e.9., incorporated place,

minor civil division, and American Indian reservation boundaries).

*Be delineated as a special use block group if coextensive with a special use census tract, encompassing an employment center, large airport, public park, public forest, or large water body with no (or very little) population or

housing units,

Table 1: Block Group Thresholds

Population Housing Unit Area Measurement Block Group Type | Threshold Threshold Threshold Min.: 600 Min: 240 None Standard Block Groups Miax.: 8,000 Max:: 1,200 None

Groups

Refer to the Respondent Guide for complete instructions.

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Russell County, Virginia

Legend

c:::J 2010 Tracts

c:::J 2010 Block Groups

1st Number - Tract or Block Group Number 2nd Number = Population 3rd Number - Households

Lonzo Lester Highlight

Russell County, Virginia

‘1st Number - Tract or Block Group Number 2nd Number = Population’ 3rd Number - Households

Russell County, Virginia

Legend

CJ Proposed 2020 Tracts

CJ Proposed 2020 Block Groups

1st Number - Tract or Block Group Number 2nd Number = Population 3rd Number - Households

Lonzo Lester Highlight

Russell County, Virginia

Legend ‘1st Number - Tract or Block Group Number

2nd Number = Population 3rd Number - Households

STATEFP COUNTYFP TRACTCE BLKGRPCE BLKGRPID BGTYP

51 167 030201 1 511670302011 51 167 030201 2 511670302012 51 167 030201 3 511670302013 51 167 030201 4 511670302014 51 167 030202 1 511670302021 51 167 030202 2 511670302022 51 167 030403 1 511670304031 51 167 030403 2 511670304032 51 167 030403 3 511670304033 51 167 030403 4 511670304034 51 167 030404 1 511670304041 51 167 030404 2 511670304042

Quese’\

STATEFP COUNTYFP TRACTCE BLKGRPCE BLKGRPID — BGTYP

St 167 030201 «1 511670302011 51 167 0302012 511670302012 51 167 030201 3 511670302013 st 167 030201 4 511670302014 51 167 030202 1 511670302021. 51 167 030202 2 511670302022 St 167 0304031 511670304031 51 167 0304032 511670304032 51 167 0304033 511670304033 St 167 0304034 511670304034 51 167 030404 1 511670304041 SL 167 0304042 511670304042

STATEFP COUNTYFP TRACTCE TRACTTYP

51 167 030201

51 51

167 167

167

030202 030403

030404

STATEFP COUNTYFP TRACTCE TRACTTYP

si 51 51 51

167 167 167 167

030201 030202 030403 030404

Qussel\

Russell County NMElectoral Board

Archie T. Combs Herbert W. Scott Harry J. Monk Chairman Vice Chairman Secretary

96 Russell Street * PO Box 1003 * Lebanon, Virginia 24266 Phone: (276) 889-8006 * Fax: (276) 889-8022 [email protected] * www.RussellCountyVA.us

February 13, 2020

ROBERT H. BRINK, CHAIRMAN Virginia Department of Elections 1100 Bank Street

Washington Building, First Floor Richmond, VA 23219

Dear Chairman Brink,

Governor Northam declared a State of Emergency for Russell County due to flooding on Thursday, February 6, 2020. In preparation of the Presidential Primary Elections the Russell County Electoral Board visited voting precincts today assessing any damages that may have occurred to our voting precincts.

Our Cleveland Precinct sustained water damage due to flooding. We feel the damage cannot be sufficiently remediated prior to March 3, 2020. We have made the decision to move our precinct for the Presidential Primary to the following location: 35 Riverview Terrace Drive, Cleveland, VA 24225.

The location is ADA compliant and will serve us well as an Emergency Polling Location. We will notify the local media (newspaper, radio, and television stations), as well as, post notices at the Cleveland Town Hall.

Sincerely, ai \G,0. :

Archie T. Combs” legen eta Chairman Secretary

Cc: Christopher Piper, Commissioner ‘onzo Lester, County Administrator

                    Board of Supervisors       January 13, 2020

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS FISCAL YEAR 2020/2021 BUDGET MEETING SCHEDULE

Date Activity

01/27/20 Letter of Budget Requests to Departments, Offices, & Agencies

02/17/20 Dead-line for Departmental Budget Requests

03/13/20 Budget Expenditures Compiled

03/13/20 Revenue Projections Compiled

03/18/20 Budget Committee Workshop

03/25/20 Budget Committee Workshop

04/06/20 Full Board of Supervisors Budget Work Session

04/13/20 Advertise Public Hearing for Budget and Tax Rates

04/17/20 Advertise Public Hearing for Budget and Tax Rates

05/04/20 Hold Public Hearing on FY 2020/2021 Budget and Tax Rates

06/01/20 Approve Budget at Regular June Meeting

Lonzo Lester Highlight

Board of Supervisors January 13, 2020

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS FISCAL YEAR 2020/2021 BUDGET MEETING SCHEDULE

Date Activity

01/27/20 _Letter of Budget Requests to Departments, Offices, & Agencies 02/17/20 Dead-line for Departmental Budget Requests

03/13/20 Budget Expenditures Compiled

03/13/20 Revenue Projections Compiled

03/18/20 Budget Committee Workshop

03/25/20 Budget Committee Workshop

04/06/20 Full Board of Supervisors Budget Work Session

04/13/20 Advertise Public Hearing for Budget and Tax Rates 04/17/20 Advertise Public Hearing for Budget and Tax Rates 05/04/20 Hold Public Hearing on FY 2020/2021 Budget and Tax Rates 06/01/20 Approve Budget at Regular June Meeting

Russell County Page 1

Cumberland Plateau Planning District

February 11, 2020

Russell County Board of Supervisors Lonzo Lester, County Administrator P.O. Drawer 1208

Lebanon, VA 24266

Dear Mr. Lester:

This is to inform you that the Cumberland Plateau Hazard Mitigation Update Plan has been Approved Pending Adoption by FEMA and VDEM and can now be adopted by each of the localities in the Cumberland Plateau Planning District Commission area.

Enclosed is a resolution that must be adopted and approved by each locality in the Cumberland Plateau Planning District. Failure to adopt and approve the plan update could render your Town or County ineligible for non-emergency FEMA or VDEM funds or grant monies in the future. Also included is a CD which contains the updated plan; a copy of this plan should be made available in your offices and presented upon public request.

This adoption must take place as soon as possible by each locality. The updated plan must be adopted without undue delay in order for full and final approval from FEMA. If you have any questions please let me know. Thank you so much for your time and efforts during this process.

Sincerely, Chub fel ~ Charlie J. Perkins

Planner, CPPDC

www.cppdc.org + www.cumberlandbroadband.com P.0.Box 548 + Phone (276) 889-1778 + Fax (276) 889-5732 + Lebanon, Virginia 24266

Serving Buchanan, Dickenson, Russell, and Tazewell Counties

RESOLUTION

WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop and adopt natural hazard mitigation plans in order to receive Hazard Mitigation Grant Program (HMGP) project grants and certain other forms of non-emergency disaster assistance; and

WHEREAS, a Mitigation Advisory Committee (“MAC”) comprised of representatives from all jurisdictions within the Cumberland Plateau Planning District was convened in order to study Russell County’s risks from and vulnerabilities to natural hazards, and to. make recommendations on mitigating the effects of such hazards on Russell County; and

WHEREAS, the efforts of the MAC members in consultation with members of the public, private and non-profit sectors, have resulted in the development of a Hazard Mitigation Plan Update for the Cumberland Plateau Planning District communities including Russell County.

NOW THEREFORE, BE IT RESOLVED by the Russell County Board of Supervisors that the Cumberland Plateau Planning District Commission Hazard Mitigation Plan dated September, 2018, is hereby approved and adopted for Russell County. A copy of the plan is attached to this resolution by reference.

ADOPTED by Russell County this day of , 2020.

APPROVED:

Chairman

ATTEST:

ADMINISTRATIVE AGREEMENT

Belfast Waterline Extension Project, Phase II

This Agreement entered into this 2nd of March, 2020 by and between the Cumberland

Plateau Planning District Commission, hereinafter referred to as the “PDC,” and Russell County

Board of Supervisors, hereinafter referred to as the “Grantee.”

WITNESSETH WHEREAS, the Housing and Community Development Act of 1974, amended in 1981,

provides for federal grant funds to states to assist local governmental units to deal with local

community development related problems; and

WHEREAS, the Grantee is authorized to obtain federal grant assistance made available

under the Virginia Department of Housing and Community Development Act of 1974, as amended

in 1981; and

WHEREAS, the PDC is authorized by Chapter 42 of Title 15.2 Code of Virginia (1950), as

amended, to assist local governmental units in planning their development; and

WHEREAS, the Grantee has agreed the installation of Belfast Waterline Extension Project, Phase II will improve the lives of the residents by providing clean, safe potable water.

NOW THEREFORE, the PDC and Grantee hereto do mutually agree as follows:

I. Scope of Work Required of PDC

The PDC agrees to provide technical assistance to the Grantee related to the

administration of the Community Development Block Grant, hereinafter referred to as “CDBG,”

offered by the Virginia Department of Housing and Community Development, hereinafter referred

to as “DHCD,” and to do so in accordance with all terms and conditions set forth in this agreement

to the satisfaction of DHCD.

The PDC will carry out its scope of work by working in conjunction with the Grantee in

compliance with the assurances set forth in the application and in compliance with the conditions

set forth in the Grant Agreement executed between the Grantee and DHCD.

ADMINISTRATIVE AGREEMENT Belfast Waterline Extension Project, Phase Il

This Agreement entered into this 2nd of March, 2020 by and between the Cumberland Plateau Planning District Commission, hereinafter referred to as the “PDC,” and Russell County Board of Supervisors, hereinafter referred to as the “Grantee.” WITNESSETH

WHEREAS, the Housing and Community Development Act of 1974, amended in 1981, provides for federal grant funds to states to assist local governmental units to deal with local community development related problems; and

WHEREAS, the Grantee is authorized to obtain federal grant assistance made available under the Virginia Department of Housing and Community Development Act of 1974, as amended in 1981; and

WHEREAS, the PDC is authorized by Chapter 42 of Title 15.2 Code of Virginia (1950), as

amended, to assist local governmental units in planning their development; and

WHEREAS, the Grantee has agreed the installation of Belfast Waterline Extension Project, Phase II will improve the lives of the residents by providing clean, safe potable water.

NOW THEREFORE, the PDC and Grantee hereto do mutually agree as follows:

Scope of Work Required of PDC

The PDC agrees to provide technical assistance to the Grantee related to the administration of the Community Development Block Grant, hereinafter referred to as “CDBG,” offered by the Virginia Department of Housing and Community Development, hereinafter referred to as “DHCD,” and to do so in accordance with all terms and conditions set forth in this agreement to the satisfaction of DHCD.

The PDC will carry out its scope of work by working in conjunction with the Grantee in compliance with the assurances set forth in the application and in compliance with the conditions set forth in the Grant Agreement executed between the Grantee and DHCD.

II. Time of PDC Performance

The PDC agrees to complete performance activities called for herein by the date of final

closeout of the project.

III. Duties and Responsibilities of the PDC The PDC agrees to do the following administrative technical assistance activities:

General Coordination – The PDC will provide assistance to the Grantee in

completing the pre-contact activities as discussed during contract negotiations as soon

as possible. The PDC will provide coordination and administration of the project by

working as a liaison between the Grantee, engineer, contractor, DHCD and all other

funding agencies. The PDC will assist the Grantee in the preparation of

correspondence relating to the implementation of the project.

Financial Record Keeping - The PDC will assist the Grantee in maintaining

accurate records of the financial expenditures of the CDBG monies in this project. All

requests for payment will require authorization for payment by the Grantee. The PDC

will prepare all draw downs for the Grantee’s submission to DHCD. Following

submission the PDC will distribute full drawdown packets back to the Grantee and the

Russell County PSA and keep financial files in order with support invoices, EDI

statements, bank statements and check copies for future compliance reviews. The

PDC will prepare monitoring spreadsheets for compliance showing allocation of funds

to approved budget line items. The PDC will track all expenditures of leverage funds in

regard to the project. The PDC will assist the Grantee in preparing and requesting

budget revisions. The PDC will assist the Grantee in determining eligible budget

expenses for the project activities and assist the Grantee with budget monitoring.

Project Management Plan - The PDC will assist the Grantee with the preparation

of the Project Management Plan and any revisions and updates of the Plan. The PDC

will conduct monthly Management Team Meetings to meet all tasks according to

identified timelines. Revised Project Management Plans and minutes will be forwarded

monthly to parties involved. Monthly and annual updates of project progress to will be

sent to DHCD.

General Record Keeping - The PDC will be responsible for setting up the files

associated with the CDBG related activities of the project in accordance with the

ll. Time of PDC Performance

The PDC agrees to complete performance activities called for herein by the date of final closeout of the project. Il Duties and Responsibilities of the PDC

The PDC agrees to do the following administrative technical assistance activities:

General Coordination - The PDC will provide assistance to the Grantee in completing the pre-contact activities as discussed during contract negotiations as soon as possible. The PDC will provide coordination and administration of the project by working as a liaison between the Grantee, engineer, contractor, DHCD and all other funding agencies. The PDC will assist the Grantee in the preparation of correspondence relating to the implementation of the project.
Financial Record Keeping - The PDC will assist the Grantee in maintaining accurate records of the financial expenditures of the CDBG monies in this project. All requests for payment will require authorization for payment by the Grantee. The PDC will prepare all draw downs for the Grantee’s submission to DHCD. Following submission the PDC will distribute full drawdown packets back to the Grantee and the Russell County PSA and keep financial files in order with support invoices, EDI statements, bank statements and check copies for future compliance reviews. The PDC will prepare monitoring spreadsheets for compliance showing allocation of funds to approved budget line items. The PDC will track all expenditures of leverage funds in regard to the project. The PDC will assist the Grantee in preparing and requesting budget revisions. The PDC will assist the Grantee in determining eligible budget expenses for the project activities and assist the Grantee with budget monitoring.
Project Management Plan - The PDC will assist the Grantee with the preparation of the Project Management Plan and any revisions and updates of the Plan. The PDC will conduct monthly Management Team Meetings to meet all tasks according to identified timelines. Revised Project Management Plans and minutes will be forwarded monthly to patties involved. Monthly and annual updates of project progress to will be sent to DHCD.
General Record Keeping - The PDC will be responsible for setting up the files associated with the CDBG related activities of the project in accordance with the

guidelines set forth in the Community Improvement Grant Manual. All items required

will be kept in appropriate files for future compliance reviews by DHCD. Specifically, the

PDC will provide initial response to all CDBG related correspondence and identify

proper location of all correspondence in the project files.

Reporting - The PDC will prepare all reports required by DHCD in conformance to

the Grantee’s implementation of the CDBG contract requirements. These will include,

but not necessarily be limited to, the annual status reports, the monthly status reports to

the Community Development Specialist, the various compliance and closeout

documents required including, but not limited to, a final financial report, a final

construction report, and a final evaluation report. In the event the PDC chooses to use

subcontractors during the course of its work, all payments to the subcontractors will be

the exclusive responsibility of the PDC.

Compliance - The PDC will act as the Compliance Officer for the project for labor

standards, equal employment opportunities, Section 3 compliance, and environmental

regulations. In terms of labor standards, the PDC will verify the appropriate Davis-

Bacon wage rates by conducting periodic contractor employee interviews and review

payrolls from all contractors on a weekly basis to coordinate all information between the

payroll sheets, Monthly Register of Assigned Employees and Employee Interview

Sheets. The PDC will advise the Grantee of all compliance requirements regarding

Equal Employment Opportunities and Section 3 requirements. The PDC will verify that

the engineer has included all necessary compliance statements to be met by the

contractor as part of the bid documents. The PDC will further verify that the engineer

has prepared and performed all actions necessary to assure compliance to all

applicable environmental legislation and regulations, and provide assurance to the

Grantee that the project has received approval from the regulatory agency stating that

the project has been designed by the engineer specifically as proposed in the CDBG

and other funding contracts. The PDC will attend the pre-construction conference for

construction related tasks and review the Labor Standards, Equal Opportunity, and

Section 3 requirements with the contractors. The PDC will attend the Bid Opening for

construction for the project and will attend Progress Meetings with the Grantee,

engineer and contractors.

Procurement - The PDC will advise and assist the Grantee in adhering to state

and/or federal procurement legislation and regulations.

guidelines set forth in the Community Improvement Grant Manual. All items required will be kept in appropriate files for future compliance reviews by DHCD. Specifically, the PDC will provide initial response to all CDBG related correspondence and identify proper location of all correspondence in the project files.

Reporting - The PDC will prepare all reports required by DHCD in conformance to the Grantee’s implementation of the CDBG contract requirements. These will include, but not necessarily be limited to, the annual status reports, the monthly status reports to the Community Development Specialist, the various compliance and closeout documents required including, but not limited to, a final financial report, a final construction report, and a final evaluation report. In the event the PDC chooses to use subcontractors during the course of its work, all payments to the subcontractors will be the exclusive responsibility of the PDC.

Compliance - The PDC will act as the Compliance Officer for the project for labor standards, equal employment opportunities, Section 3 compliance, and environmental regulations. In terms of labor standards, the PDC will verify the appropriate Davis- Bacon wage rates by conducting periodic contractor employee interviews and review payrolls from all contractors on a weekly basis to coordinate all information between the payroll sheets, Monthly Register of Assigned Employees and Employee Interview Sheets. The PDC will advise the Grantee of all compliance requirements regarding Equal Employment Opportunities and Section 3 requirements. The PDC will verify that the engineer has included all necessary compliance statements to be met by the contractor as part of the bid documents. The PDC will further verify that the engineer has prepared and performed all actions necessary to assure compliance to all applicable environmental legislation and regulations, and provide assurance to the Grantee that the project has received approval from the regulatory agency stating that the project has been designed by the engineer specifically as proposed in the CDBG and other funding contracts. The PDC will attend the pre-construction conference for construction related tasks and review the Labor Standards, Equal Opportunity, and Section 3 requirements with the contractors. The PDC will attend the Bid Opening for construction for the project and will attend Progress Meetings with the Grantee, engineer and contractors.

Procurement - The PDC will advise and assist the Grantee in adhering to state and/or federal procurement legislation and regulations.

Final close out – The PDC will prepare and submit all final reports required to

close out the CDBG grant.

Subcontracting - The PDC reserves the right to subcontract any tasks required in

meeting the foregoing responsibilities.

IV. Duties and Responsibilities of the Grantee

The Grantee agrees to perform the following administrative activities:

Financial Record Keeping - The Grantee will maintain accurate records of the

financial expenditures of the CDBG monies in this project and all other funding sources for

the project listed as project leverage.

General Record Keeping - The Grantee will assist the PDC in maintaining

accurate project files. All incoming correspondence directly and indirectly relating to the

project will be opened and read by the Grantee and forwarded to the PDC for review. The

Grantee will promptly notify the PDC of any correspondence that appears to need

immediate action. All files, records, documentation and correspondence associated with

this project shall be housed with the Grantee, with appropriate copies of said documents

housed with the PDC.

V. Method of Payment Grantee agrees to pay the PDC cash consideration not to exceed fifty thousand

dollars ($50,000), which constitutes full and complete payment for the PDC’s work and activities

as set forth herein. Such sum will be paid in the following manner, in every case subject to receipt

of the PDC’s requisition for payment. It is understood that the payments to the PDC will be made

according to the eligible performance thresholds.

In the event management work would be required past the time the all available

management funds have been expensed, the PDC would complete management of the project

until the final closeout of the project.

Performance thresholds agreed upon are as follows:

Threshold % Amount Cum % Cum Amount

Execution of DHCD Contract
10% 5,000

10% $5,000

Construction Contract Award 10% 5,000 20% $10,000

Monthly Mgmt Team Meetings – Contract Monitoring 10% 5,000

30% $15,000

8 Final close out ~ The PDC will prepare and submit all final reports required to close out the CDBG grant. 9. Subcontracting - The PDC reserves the right to subcontract any tasks required in meeting the foregoing responsibilities. IV, Duties and Responsibilities of the Grantee The Grantee agrees to perform the following administrative activities:

Financial Record Keeping - The Grantee will maintain accurate records of the financial expenditures of the CDBG monies in this project and all other funding sources for the project listed as project leverage.
General Record Keeping - The Grantee will assist the PDC in maintaining accurate project files. All incoming correspondence directly and indirectly relating to the project will be opened and read by the Grantee and forwarded to the PDC for review. The Grantee will promptly notify the PDC of any correspondence that appears to need immediate action. All files, records, documentation and correspondence associated with this project shall be housed with the Grantee, with appropriate copies of said documents housed with the PDC. V. Method of Payment Grantee agrees to pay the PDC cash consideration not to exceed fifty thousand

dollars ($50,000), which constitutes full and complete payment for the PDC’s work and activities as set forth herein. Such sum will be paid in the following manner, in every case subject to receipt of the PDC’s requisition for payment. It is understood that the payments to the PDC will be made

according to the eligible performance thresholds.

In the event management work would be required past the time the all available

management funds have been expensed, the PDC would complete management of the project

until the final closeout of the project.

Performance thresholds agreed upon are as follows:

Threshold % Amount Cum % Cum Amount

E ti f DHCD Contract 10% $5,000 xecution of contract 10% 5,000

Construction Contract Award 10% 5,000| 20% | $10,000 Monthly Mgmt Team Meetings — Contract 30% | $15,000

Monitoring 10% 5,000 °

Construction Complete - Labor standards

25% 12,500 55% $27,500

Satisfactory Compliance Reviews – Approx 2 @ $1,750 each 25% 12,500

80% $40,000

Achievement of Benefits 10% 5,000 90% $45,000

Administrative Closeout 10% 5,000 100% $50,000

VI. Amendment This contract may be amended from time to time by written authorization of the

PDC and the Grantee and shall be subject to re-negotiation if such amendment results in a change

in the scope of services, compensation and method of payment. However, in no case may the

contract be amended without the expressed written authorization of the DHCD.

Witness the following signatures and seals as of the date first above written:

Seal: Cumberland Plateau Planning District Commission

By __________________________________ Executive Director

Commonwealth of Virginia

County of ___________________, To-Wit:

The foregoing instrument was acknowledged before me

this _______ day of ________________, 2020

My commission expires: ___________

         ____________________________ 

   Notary Public

Seal: Russell County Board of Supervisors

Construction Complete - Labor standards | .- 4, 12.500 | 55% | $27,500

Satisfact Compli R - ‘atisfactory Compliance Reviews 80% $40,000

Approx 2 @ $1,750 each 25% 12,500 ‘Achievement of Benefits 10% 5,000 | 90% | $45,000 Administrative Closeout 10% 5,000 | 100% | $50,000 VI Amendment

This contract may be amended from time to time by written authorization of the PDC and the Grantee and shall be subject to re-negotiation if such amendment results in a change in the scope of services, compensation and method of payment. However, in no case may the contract be amended without the expressed written authorization of the DHCD. Witness the following signatures and seals as of the date first above written: Seal: Cumberland Plateau Planning District Commission By

Executive Director

Commonwealth of Virginia

County of , To-Wit: The foregoing instrument was acknowledged before me this day of, , 2020

My commission expires:

Notary Public

Seal: Russell County Board of Supervisors

By __________________________________ Russell County Administrator

Commonwealth of Virginia

County of ___________________, To-Wit:

The foregoing instrument was acknowledged before me

        this____ ___day of ________________, 2020, by __________________

My commission expires _____________ ___________________________

   Notary Public

By Russell County Admit

Commonwealth of Virginia

County of , To-Wit: The foregoing instrument was acknowledged before me this, day of , 2020, by

My commission expires

Notary Public

Agreement

This Agreement entered into this 2nd day of March 2020, by and between the Board of Supervisors of Russell County, Virginia, (hereinafter referred to as Russell County), and the Russell County Public Service Authority (hereinafter referred to as PSA).

Witnesseth

WHEREAS, Russell County has been approved by the Virginia Department of Housing and Community Development (VDHCD) to receive Virginia Community Development Block Grants (VCDBG) in accordance with grant applications submitted by Russell County in order to construct water lines located in the Belfast Waterline Extension Project, Phase II (hereinafter referred to as the Water Project); and

WHEREAS, under the regulations of the VDHCD the County is the only legal entity which is permitted to enter into a contract for the receipt of the grant funds in order to implement the Grant; and

WHEREAS, it is appropriate and proper for the legal entity, which is the recipient of the grant to enter into a contractual agreement with another agency to own and operate the systems for which the said funds are being distributed to the County; and

WHEREAS, the PSA is the official public entity created pursuant to Section 15.1- 1241 et. Seq. of the 1950 Code of Virginia, as amended, which has been delegated the responsibility for all matters related to water Project in Russell County, Virginia; and

WHEREAS, the PSA will accept ownership and operation of said system, and

WHEREAS, the County has formally agreed to obtain and provide all additional funding required in order to complete the Water Project being that amount of funding by which the total cost of the Water Project exceeds the amount of the VCDBG funding.

NOW, THERFORE, for good and valuable consideration, including the mutual exchange of promises by the between the parties, Russell County and the PSA do hereby mutually agree as follows:

Russell County agrees to accept VCDBG grant.
Russell County agrees to enter into the necessary Agreement with DHCD to make all to the assurances required in the contract documents which are incorporated as part of the Agreement the County must sign in order to implement the VCDBG and receive the grant funds.

Agreement

Witnesseth

WHEREAS, under the regulations of the VDHCD the County is the only legal entity which is permitted to enter into a contract for the receipt of the grant funds in order to implement the Grant; and

WHEREAS, the PSA will accept ownership and operation of said system, and

NOW, THERFORE, for good and valuable consideration, including the mutual exchange of promises by the between the parties, Russell County and the PSA do hereby mutually agree as follows

Russell County agrees to accept VCDBG grant.
Russell County agrees to enter into the necessary Agreement with DHCD to make all to the assurances required in the contract documents which are incorporated as part of the Agreement the County must sign in order to implement the VCDBG and receive the grant funds.
PSA hereby formally agrees that it will own and operate water systems which Russell County constructs with CDBG monies.
Russell County agrees to make draw downs in accordance with the VDHCD

regulations not to exceed the amount of the approved VCDBG grant.

No request for a draw down on grant funds will be made by Russell County unless complete and accurate progress and financial reports satisfactory to Russell County indicating the nature of work or activity covered by this request, have been submitted by its contractors and engineers and are certified as being true and accurate by the official representative of the contractors and engineers.
Russell County agrees to appropriate funds not to exceed the amount of the

VCDBG monies. Such appropriations shall only be made after receipt of grant funds by Russell County through the Virginia Department of Housing and Community Development.

Russell County, agrees to obtain and provide the necessary matching share funds

required to complete the Water Project being the difference of the Water Project and the County CDBG grant.

The county shall initiate the activities required by the contract documents

beginning as soon as the VCDBG contract is executed.

The county shall complete the work as described in the contract documents in compliance with the implementation schedule submitted to VDHCD.
The county hereby agrees to carry out all of the terms of the Agreement entered

into by and between Russell County and the VDHCD including all of the General Conditions, Special Conditions, and Assurances made a part of the contract documents listed heretofore which are incorporated by reference in this Agreement, as if set out in full.

The county hereby agrees to properly administer the VDHCD through the

VDHCD for the Water Project in accordance with all applicable federal, state county laws. The county also agrees to comply with any and all regulations and restrictions to the Virginia Department of Housing and Community Development in the administration of the VCDBG and in the construction phase of the Water Project. It is agreed by and between the parties that any and all financial, administrative and other records required to be maintained in conjunction with this project by an applicable regulation or agreement will be prepared and maintained by the county through the CPPDC. The county shall be responsible for all fiscal accounting responsibility in accordance with the disbursement of funds under all of the VCDBG, together with the preparation and filing of any and all reports necessary for processing and implementation of the VCDBG and for the obtaining of the draw down of funds for the Water Project. Russell

PSA hereby formally agrees that it will own and operate water systems which Russell County constructs with CDBG monies.

Russell County agrees to make draw downs in accordance with the VDHCD_ regulations not to exceed the amount of the approved VCDBG grant.

No request for a draw down on grant funds will be made by Russell County unless complete and accurate progress and financial reports satisfactory to Russell County indicating the nature of work or activity covered by this request, have been submitted by its contractors and engineers and are certified as being true and accurate by the official representative of the contractors and engineers.

Russell County agrees to appropriate funds not to exceed the amount of the VCDBG monies. Such appropriations shall only be made after receipt of grant funds by Russell County through the Virginia Department of Housing and Community Development.

Russell County, agrees to obtain and provide the necessary matching share funds required to complete the Water Project being the difference of the Water Project and the County CDBG grant.

The county shall initiate the activities required by the contract documents beginning as soon as the VCDBG contract is executed,

The county shall complete the work as described in the contract documents in compliance with the implementation schedule submitted to VDHCD.

The county hereby agrees to carry out all of the terms of the Agreement entered into by and between Russell County and the VDHCD including all of the General Conditions, Special Conditions, and Assurances made a part of the contract documents listed heretofore which are incorporated by reference in this Agreement, as if set out in full

. The county hereby agrees to properly administer the VDHCD through the

County agrees to receive and review progress and financial reports before requesting a draw down of Block Grant funds, with administrative assistance from the CPPDC.

The county agrees to ensure that all construction work performed in connection

with the Water Project complies with all applicable laws as outlined in the VDHCD Grant Management Manual and is accomplished in a professional and work workmanlike manner. It is hereby agreed by and between the parties that the county will be responsible for ensuring that all work performed on the Water performed on the Water Project is in compliance with the terms of the VDHCD- VCDBG grant and any and all specifications of the these funding agencies.

The parties agree that the county is fully responsible for all purchasing, bidding

and contracting in connection with the Water Project and is responsible for complying with all applicable Federal, State and County procurement laws and bidding procedures as outlined in the VDHCD Grant Management Manual.
Their engineer and or administrative assistant will assist the county in these efforts.

PSA agrees to save and hold harmless Russell County, the Board of Supervisors

of Russell County, and its officers, agents, and employees from any and all liability, claim, suits, judgments and recoveries of whatsoever nature which may arise in connection with the administration of the VCDBG for the Water Project and the construction work performed on the project.

In executing this Agreement, it is the intention of the parties that the PSA shall

own and operate the water systems on behalf of the county. The county will be fully responsible for procuring and performance of all the engineering, construction, administration and related work on the Water Project in accordance with the plans, specifications, engineering studies of the grant application and all other VCDBG contract documents as heretofore specified. The county shall bear the full responsibility for auditing its records of expenditures and disbursement of all funds in connection with the Water Project. Russell County is responsible for the audit of its financial records relating to the receipt and disbursement of the VCDBG and other funds.

The parties agree that the Board of Supervisors of Russell County, its agents,

officers, and employees shall not be liable for PSA’s default, negligence, neglect, malfeasance, failure to properly account for funds, failure to comply with federal, state, or local laws, or any failure of the PSA to comply with the terms of the VCDBG, or any provisions of the contract documents heretofore enumerated in conjunction with the Water Project.

Furthermore, upon completion of said construction the PSA will assume

ownership and responsibility of system and agrees to operate and maintain the water facilities completed under this grant as a part of its regular operations.

County agrees to receive and review progress and financial reports before requesting a draw down of Block Grant funds, with administrative assistance from the CPPDC.

The county agrees to ensure that all construction work performed in connection with the Water Project complies with all applicable laws as outlined in the VDHCD Grant Management Manual and is accomplished in a professional and work workmanlike manner. It is hereby agreed by and between the parties that the county will be responsible for ensuring that all work performed on the Water performed on the Water Project is in compliance with the terms of the VDHCD- VCDBG grant and any and all specifications of the these funding agencies.

The parties agree that the county is fully responsible for all purchasing, bidding and contracting in connection with the Water Project and is responsible for complying with all applicable Federal, State and County procurement laws and bidding procedures as outlined in the VDHCD Grant Management Manual. Their engineer and or administrative assistant will assist the county in these efforts.

PSA agrees to save and hold harmless Russell County, the Board of Supervisors of Russell County, and its officers, agents, and employees from any and all liability, claim, suits, judgments and recoveries of whatsoever nature which may arise in connection with the administration of the VCDBG for the Water Project and the construction work performed on the project.

In executing this Agreement, it is the intention of the parties that the PSA shall own and operate the water systems on behalf of the county. The county will be fully responsible for procuring and performance of all the engineering, construction, administration and related work on the Water Project in accordance with the plans, specifications, engineering studies of the grant application and all other VCDBG contract documents as heretofore specified. The county shall bear the full responsibility for auditing its records of expenditures and disbursement of all funds in connection with the Water Project. Russell County is responsible for the audit of its financial records relating to the receipt and disbursement of the VCDBG and other funds.

The parties agree that the Board of Supervisors of Russell County, its agents, officers, and employees shall not be liable for PSA’s default, negligence, neglect, malfeasance, failure to properly account for funds, failure to comply with federal, state, or local laws, or any failure of the PSA to comply with the terms of the VCDBG, or any provisions of the contract documents heretofore enumerated in conjunction with the Water Project.

Furthermore, upon completion of said construction the PSA will assume ownership and responsibility of system and agrees to operate and maintain the water facilities completed under this grant as a part of its regular operations.

This Agreement may be amended from time to time only by written authorization

of both parties, executed with the same formality as this Agreement.

This Agreement comports in all respects with the laws of the Commonwealth of Virginia.

IN WITNESS WHEREOF, the parties have hereunto set their signatures and seal this 2nd
day of March 2020.

  __________________________________ 
  Rebecca Dye, Chairman 
  Board of Supervisors of 
  Russell County, Virginia. 


        
  _________________________________ 
  Harvey Hart, Executive Director   
  Russell County Public Service Authority

STATE OF VIRGINIA COUNTY OF RUSSELL

Personally, appeared before me in the County and State aforesaid this 2nd

day of March 2020, Rebecca Dye, and acknowledged this foregoing Agreement as this truce act

and deed.

  _________________________________ 
  Notary Public

My Commission expires: ________________________

STATE OF VIRGINIA COUNTY OF RUSSELL

Personally appeared before me in the County and State aforesaid this _______

day of 2nd, 2020, Harvey Hart, and acknowledged this foregoing

This Agreement may be amended from time to time only by written authorization of both parties, executed with the same formality as this Agreement.
This Agreement comports in all respects with the laws of the Commonwealth of

Virginia.

IN WITNESS WHEREOF, the parties have hereunto set their signatures and seal this 2" day of March 2020.

Rebecca Dye, Chairman Board of Supervisors of Russell County, Virginia.

Harvey Hart, Executive Director Russell County Public Service Authority

STATE OF VIRGINIA COUNTY OF RUSSELL

Personally, appeared before me in the County and State aforesaid this 2nd

day of March 2020, Rebecca Dye, and acknowledged this foregoing Agreement as this truce act

and deed. Notary Public My Commission expires: STATE OF VIRGINIA COUNTY OF RUSSELL

Personally appeared before me in the County and State aforesaid this

day of 2", 2020, Harvey Hart, and acknowledged this foregoing

Agreement as this truce act and deed.

  Notary Public

My Commission expires: ________________________

Agreement as this truce act and deed.

Notary Public

My Commission expires:

Russell County Virginia “The Heart of Southwest Virginia”

Oris Christian Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton District 1 District 6 District 4

Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

RESOLUTION

WHEREAS, Russell County, Virginia has been obligated, contingent on certain

conditions, $630,000 from the Virginia Community Development Block Grant (CDBG)

Program for the Belfast Waterline Extension, Phase 2; and

NOW THEREFORE, BE IT RESOLVED, that the County hereby appropriates the

sum of $630,000 to this project contingent on receiving the funds from the Virginia

Department of Housing and Community Development.

This ___ day of __________, 2020.

Rebecca Dye, Chairperson

Board of Supervisors County of Russell

Russell County Virginia

“The Heart of Southwest Vi ia” ris Christian At-Large Tim Lovelace Rebecca Dye, Chairperson District 4 District 6 Lou Ann Wallace Steve Breeding, Vice-Chairman District 2 District 5

Carl Rhea District 3

David Eaton District 4

Lonzo Lester Gounty Administrator

RESOLUTION

WHEREAS, Russell County, Virginia has been obligated, contingent on certain

conditions, $630,000 from the Vir;

Program for the Belfast Waterline Extension, Phase 2; and

Development Block Grant (CDBG)

NOW THEREFORE, BE IT RESOLVED, that the County hereby appropriates the

sum of $630,000 to this project contingent on receiving the funds from the Virginia

Department of Housing and Community Development.

This day of + 2020.

Rebecea Dye, Chairperson Board of Supervisors

County of Russell

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

Honaker Redbud Festival, Inc. P.O. Box 1592, Honaker, Virginia, 24260

January 29, 2020

Lonzo Lester County Administrator

Russell County Board of Supervisors P.O. Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

The Honaker Redbud Festival respectfully requests a donation of $1,000 for our 39" Annual Festival to be held April 18 and 19. Our proposed schedule and other information is attached.

As the longest-running community festival in Russell County and one of the oldest in Southwest Virginia, the Festival Committee greatly appreciates past support from the Board of Supervisors and asks that our 2020 request be considered.

Sincerely, : Ann S, Taylor

President

cc: David Eaton

www.honakerredbudfest.com

P.O. Box 1592 Honaker, Virginia 24260

39" Annual Honaker Redbud Festival 2020 Schedule of Events

Redbud Festival Breakfast April 18 Honaker H.S Cafeteria ~ 7:00 am. 10:30 am.

Redbud Festival Bird Walk April 18

Slate’s Campground ~7:30 a.m.

Redbud Festival Arts and Crafts Show — 9:30 a.m. to 4:00 p.m. April 18 Redbud Festival Family Fun Day (Games & Entertainment) ~ 9:30 a.m. to 4:00 p.m. Redbud Festival Car & Truck Show — 9:30 a.m. to 4:00 p.m. Redbud Festival Pet Show - 1/00 a.m. — 2:00 p.m. Redbud’s Got Talent — 2:00 p.m. Redbud Jam Tent — 5:00 p.m. ‘New Peoples Bank, Downtown Honaker SWCC Festival of the Arts/The Belle of Amherst One-Woman Show ~ 7:00 p.m.

‘Honaker Community Library

April 19 Honaker H.

Redbud Festival Poker Run Canoe Race April 19 Blackford Canoe Access Area ~ 2:00 p.m.

“Honoring the Natural and Cultural Heritage of Honaker Redbud Country Since 1981"

www.honakerredbudfest.com Phone (276) 889-1778

Honaker History

In 1797, a settler named Martin Honaker with his three sons Nicholas, Jonathan, and Isaac, plus «a few slaves, purchased land on Lewis Creek in the section now known as “Old Honaker”. It was fitting that Martin Honaker chose to settle at the foot of beautiful Big A Mountain, because the name Honaker means, “place at the foot of a mountain". The Honakers were of German and French descent, and spelled their name with an umlaut over the “o”, giving it the sound of an “a” as in “ha”. The Scotch-Irish settlers in the area fed upon pronouncing it with a long “o” as

Because of their pushiness, Honaker citizens still spend a lot of time correcting the pronunciation of our town’s name by non- natives.

‘The Honakers prospered on Lewis Creek in what was then known as New Garden. Harvey Honaker, Martin’s grandson, was Justice of the Peace in New Garden and also held several county offices. Affectionately called “Squire” Honaker, his store served as a Post Office for New Garden. In 1884, the name of the Post Office was changed to Honaker in his honor.

Soon after, the railroad came through Honaker and the town grew dramatically. First, Honaker Lumber Company was established and became one of the largest sawmills in the eastern United States. Soon after, the coal industry began to boom and Honaker thrived.

Redbud History

Alot has changed through the years, but Honaker still remains a viable community in a beautiful section of Russell County. Another thing hasn’t changed-an abundance of the beautiful, pink blooming Redbud Tree.

In 1981, the Town of Honaker was officially recognized by the Library of Congress as the “Redbud Capital of the United States”. A group of merchants and civic club members got together to plan a festival, and the Honaker Redbud Festival, Inc. was born. 2020 marks our 39th anniversary. The Festival celebrates the natural beauty and heritage of the mountain region around Honaker each April.

Contact Information

Emi

[email protected]

Normal Mail: Honaker Redbud Festival P.O. Box 1592 Honaker VA 24260

Phone: (276) 889-1778

39th Annual Honaker Redbud Festival

Friday, April 17 -

Sunday, April 19

Russell County Board of Supervisors Travel Request Approval Form

276-889-8000

Date Submitted 18/20 _ Employee Name(s) Kath Vance Rass: al Combined Courf

(2m) 884-8051 ___ KVANce@ VA courts .gov 7

[Email (optional)

Purpose/Location of Travel | Cleek’s Association Conference

airfare

‘Total Expenses: ] Amt Approved

IGround Transportation

lLodging

|Meals and Tips

Date Signed|

Date Approved

Your Apr-06-2020 Confirmation #82613678

DoubleTree by Hilton Confirmed [email protected] Tue 2/11/2020 2:54 PM To: Kathy F. Vance [email protected]

See you soon, Kathy Vance Your reservation for Apr-08-2020 has been confirmed. Confirmation #82613678

DoubleTree by Hilton Hotel Charlottesville

990 Hilton Heights Road ‘ep Charlottesville VA 22901 US com 44349732121

Maps & Directions >>

View Booking Details

‘Ada to Calendar

Your Room Information

Guest Name: Kathy Vance —— Guests: 1 Adult

Rooms: 1

Room Plan: 2 QUEEN BEDS

“Thank you for your intrest in our new upgrade progam, Follow this ink wo learn moc.

Your Rate Information ‘Assoc. Clerks

Rate per night ‘Apr-06-2020 - Apr-07-2020 119.00 USD

Total for Stay per Room Rate 119.00 USD

Your Apr-06-2020 Confirmation #82613678

DoubleTree by Hilton Confirmed [email protected] Tue 2/11/2020 2:54 PM To: Kathy F, Vance <kvance@vacourts 9ov>

See you soon, Kathy Vance Your reservation for Apr-06-2020 has been confirmed, Confirmation #82613678

DoubleTree by Hilton Hotel Charlottesville

980 Hilton Heights Road Map Charlottesville VA 22901 US. cont 44349732121 Maps & Directions >>

‘View Booking Detais

‘dito Calender

Your Room Information

Guest Name: Kathy Vance Guests: 2 Adults Rooms: 1

Room Plan: 2 QUEEN BEDS

“Thank you for your interest n our naw upgrade program. Follow this nk wo learn more

Your Rate Information ‘Assoc. Clerks

Rate per night ‘Apr-06-2020 - Apr-07-2020 119.00 USD

Total for Stay per Room Rate 119.00 USD

2020 Spring Clerks Assoc Conf

Date Mon, Apr 06, 2020, 8:00 AM ~ Tue, Apr 07, 2020, 4:00 PM

Location DoubleTree by Hilton

Holder Name Kathy Vance

Tuesday, 4/7/20 Conference & Meeting ONLY ($25)

1009529460001

Ticket Description

Use this option if you are attending Tuesday (4/7/20) only and will have your locality pay the conference registration fee for you ($25 total), Checks should be made payable to (and mailed to): Association of Clerks of the District Courts of Virginia c/o Debra Hill, Secretary/Treasurer Norfolk J&DR District Court 150 St. Paul’s Boulevard, Sth Floor Norfolk, VA 23510 **Breakfast and lunch are included Tuesday, 4/7/20. Note: there are no discounts if you eat lunch or breakfast on your own

Event Description

The Association of Clerks of the District Courts of Virginia will host the annual educational conference and meeting in Charlottesville on April 6 & 7.

Monday, April 6, 2020 (additional training opportunity - 6.0 CLE credits)

:00 a.m, ~ 3:30 p.m.

Cost:$25.00 (Lunch is included in price)

AM session

Why Emotional Intelligence & Resilient Professionalism Are-Important in the Clerk’s Office 9:00 a.m. - Noon Rhonda Gardner, JDR Court Services Manager, DJS, and Jody Hess, GD Court Services Manager, DJS

PM session: Compassion Fatigue: How Did We Get Here & How Do We Recover ~ 1:00 p.m. - 3:30 p.m. Hope Stonerook and Heather Dziewulski, The Resilience Network, LLC

Tuesday, April 7, 2020 (Annual conference & meeting - 5.0 CLE credits) 8:30 a.m. - 4:00 p.m.

Cost:$25.00 (Lunch is included in price)

‘Agenda on Conference App

Hotel Reservations can be made at https://doubletree.hilton.com/en/dt/groups/personalized/C/CHOSHDT-ACD- 20200405/index, jhtml?WT.me_id=POG

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2020 SPRING CONFERENCE ANNOUNCEMENT

Tuesday, April 7, 2020, 8:30 a.m. - 4:00 p.m, Doubletree by Hiton Hotel ‘990 Hilton Heights Road Chartottesville, VA 22901

Cost: $25.00 Lunch is included in price

AGENDA AND INFORMATION

Breakfast provided,

Rick Kahl, Association President. Karl Hade, Executive Secretary ofthe Supreme Court of Virginia, and Paul DeLash, Director, Department of Judicial Services (01S)

Rick Kahl, Association President,

at Pres 11900.

Ut Tommy Potter, tse of Wight Shen’s Office ‘Disclaimer: The information presented may cause discomfort and/or heightened emotions. Please practice good set-care ‘during the session. you need to leave the room, please fee! free todo 80.

logy Update = Noon ‘Mike Riggs, Ditector of Judicial Information Technology

‘and Annual = 12:00 pm.-1 Lunch Butfet

‘Breakout Sessions - 2:30 p.m, - 2:30 pm. (select one} GoMS

Sharon Jackson, Records and Financial Management Analyst, General District Team, DJS

AS/Bookkeeping Chery! Beam, Financial Court Analyst, J&OR Team, OS

‘VRS Retirement: Are You Ready? John Kegel, Member Education and Outreach Counselor, VRS

Break - =

‘Coura Griffin, Clerk, Chesterfield 1&0R, Laura Hatch, Clerk, Fredericksburg GDC, Terri Rea, Clerk, Harisonbure/Rockingham, J&OR

nal 3: a4 ‘Must be present to win,

‘Adiournment=4:00 p.m,

Russell County Board of Supervisors Travel Request Approval

__O7|B-3080

Form

Date Submitted

Employee Name(s) Department Phone

Email (optional) _

Purpose/Location of Travel agar \ ottesy \ We, we

Dates of Travel JAnticipated Expenses Hype of Expense : Description of Expense Ground Transportation

ICont/Registration Fees

Lodging

Meats and Tips

IMiteage Jother

Employee Signature

|Co Admin Signature

Rucéell Combined Court _ ANo S@- GOS)

276-889-8000

Pitend. Spring Workshop + Annual, Meehing

Daily Expenses # of

(encent Rirfare), Dawe TOt@! Expenses Amt Approved

as’ 13.26

Grand Total Date Signed

Date Approved

{990 Hiton Heights Road, Charlottesville, Virginia, 22801, USA 4$4-434-973-2121

by Hilton”

Traci Jessee,you’re eligible for an upgrade!

Premium rooms can be offered at checkin for as little as $23 extra per night!

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Hotel Stay Information

DoubleTree by Hilton Hotel Charottesvile Activa: Monday, 08 Apr 2020 {990 Hiton Heights Road Departure: Tuesday, 07 Apr 2020, Charlottesville, Virginia 22901 4 room for 1 night USA ‘adult

Phone: +1-484-973-2121 Early check-in cannot be guaranteed. Contact the hotel to inquire Maps and directions, |.ocal auide ‘about early check-in or late check-out. Hotel check-in time is 4:00,

ee pm and check-out is at 11:00 am.

Guest Information

beTALS (uso) cues ane Td dees au haiti aor fated Gus fae seco Misehoe Hams ad 11800 Nee ore era ont Prone ont rotors: sient Payment Information cart oe voserca Socio; enemas

Expiration Dec 2020

2020 Spring Clerks Assoc Conf

Mon, Apr 06, 2020, 8:00 AM ~ Tue, Apr 07, 2020, 4:00 PM

Location

DoubleTree by Hilton

Halder Name Traci Jessee

Tuesday, 4/7/20 Conference & Meeting ONLY ($25)

1009529460003,

Ticket Description

Use this option if you are attending Tuesday (4/7/20) only and will have your locality pay the conference registration fee for you ($25 total). Checks should be made payable to (and mailed to): Association of Clerks of the District Courts of Virginia c/o Debra Hil, Secretary/ Treasurer Norfolk J&DR District Court 150 St. Paul’s Boulevard, Sth Floor Norfolk, VA 23510 **Breakfast and lunch are included Tuesday, 4/7/20. Note: there are no discounts if you eat lunch or breakfast on your own,

Event Description

The Association of Clerks of the District Courts of Virginia will host the annual educational conference and meeting in Charlottesville on April 6 & 7.

Monday, April 6, 2020 (additional training opportunity - 6.0 CLE credits)

9:00 a.m. ~ 3:30 p.m,

Cost:$25.00 (Lunch is included in price)

AM session:

Why Emotional Intelligence & Resilient Professionalism Are Important in the Clerk’s Office- 9:00 a.m, - Noon Rhonda Gardner, JDR Court Services Manager, DJS, and Jody Hess, GD Court Services Manager, DUS

PM session

Compassion Fatigue: How Did We Get Here & How Do We Recover ~ 1:00 p.m. ~ 3:30 p.m. Hope Stonerook and Heather Dziewulski, The Resilience Network, LLC

‘Tuesday, April 7, 2020 (Annual conference & meeting - 5.0 CLE credits) 8:30 a.m. ~ 4:00 p.m.

Cost:$25.00 (Lunch is included in price)

‘Agenda on Conference App

Hotel Reservations can be made at https://doubletree.hilton, com/en/dt/grouns/personalized/C/CHOSHDT-ACD- 20200408/index.jntmI?WTme_id=POG

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Oe, OE i Page4, Febriaty2020

(TheDocket” f

2020 SPRING CONFERENCE ‘ANNOUNCEMENT

Tuesday, April 7, 2020 8:30 am. - 4:00 p.m. DoubleTree by Hilton Hotel 990 Hilton Heights Road Charlottesville, VA 22901

Cost: $25.00 Lunch is included in price

AGENDA AND INFORMATION

Breakfast provided.

‘Opening Session - 8:30 a.m, Rick Kahl, Association President, Karl Hade, Executive Secretary of the Supreme Court of Virginia, and Paul DeLosh, Director, Department of Judicial Services (DJS)

Rick Kahl, Association President

Break - 10:15 am, - 10:30 am,

Lt. Tommy Potter, Isle of Wight Sheriff’s Office Disclaimer: The information presented may cause discomfort and/or heightened emotions. Please practice good self-care during the session. If you need to leave the room, please feel free to do so.

Mike Riggs, Director of Judicial Information Technology

Lunch Buffet

Breakout Sessions ~ 1:30 p.m, - 2:30 p.m, (select one) ‘GoMS

Sharon Jackson, Records and Financial Management Analyst, General District Team, DJS

FAS/Bookkeeping Chery! Beam, Financial Court Analyst, J&DR Team, DJS

John Kegel, Member Education and Outreach Counselor, VRS

Break = 2:30 p.m, - 245 par

lorks Association Mentor/Mentee Program ~ 2:45 p.m. - 3:15 p.m, Laura Griffin, Clerk, Chesterfield J&DR, Laura Hatch, Clerk, Fredericksburg GDC, Terri Rea, Clerk, Harrisonburg/Rockingham J&OR

Must be present to win.

‘Adiournment–4:00 p.m,

Russell County Board of Supervisors 276-889-8000 Travel Request Jehs Form

Date Submitted Z

Employee Name(s) v pra ame me bowie Pee Os Cua

Prone ATG 884-908)

[Email (optional)

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Dates of Travel ATESS ee PORK S Log chant NES.

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Grandtotal (67. 00 Date Signed

Date Approved

Your ticket for 2020 Spring Clerks Assoc Conf

Attendify [email protected] Tue 2/11/2020 2:09 PM To: Donna israel <disrael@vacourts gov>

attendify

Hi Donna SY

This is your ticket for 2020 Spring Clerks Assoc Conf

Please download your ticket here:

Tuesday, 4/7/20 Conference & Meeting ONLY ($25)

Donna Israel ([email protected])

View Ticket

2020 SPRING CONFERENCE ANNOUNCEMENT

‘Tuesday, April 7, 2020, 8:30 am, ~ 4:00 p.m, Doubletree by Hitton Hotet {990 Hiton Heights Road Charlottesville, VA 22901,

Cost: $25.00 Lunch is included in price

AGENDA AND INFORMATION

Breaktast provided

Rick Kahl, Assodiation President, Karl Hade, Executive Secretary of the Supreme Court of Virginia, and Paul DeLosh, Director, Department of Judicial Services (01S)

Rick Kahl, Association President

‘Soourty/Active = 103 = 11 Lt Tommy Potter, isle of Wight Shen’s Oice

Disclaimer: The information presented may cause discomfort and/or heightened emotions. Please practice goad sel-care ‘during the session. Ifyou need to leave the room, please fee! free to do so,

Mike Riggs, Director of Judicial Informetion Technology

inch and Annual Business Meeting - 12:00 p.m,-4:30 p.m, Lunen Burtfet

Broskout Sessions = 1:30 p.m, = 2:30 p.m, (select one) GcMS ‘Sharon Jackson, Records and Financial Menagement Analyst, General District Team, DIS

‘FAS /Bookkeeping Chery! Beam, Financial Court Analyst, JADR Team, DIS

VRS Retirement: Are You Ready? ‘John Kegel, Member Education and Outreach Counselor, VRS

Brook - 2:30 pm. - 2:45 p.m,

(Glerks Association Mentor/Mentee Program = 2:45 pm. = 3:15 n,n, Laure Grifin, Clerk, Chesterfield J&0R, Laura Hatch, Clerk, Fredericksburg GDC, Terri Rea, Clerk, Harrisonburg/Rockingham J&OR

Must be present to win.

Adjournment=—4:00 pm,

Russell County Board of Supervisors : 276-889-8000.

Date Submitted

Employee Name(s) Beran Fergquen * (nie Lester 4 Department Bad Waste

Phone

Email (optional) |

Destination (Mort omer) , Alabamnes

Purpose of Travel | Rol off Truc’ To Ruction

lAnti¢ipated Expenses :

IType of Expense | Description of Expense | Cate) [Baws Total Expenses | Amt Approved | 1

an [Airfare

[Ground Transportation

IConf/Registration Fees

| | | |

/ { 1 i

easing _ rept ROO er vig STG

Meals and Tips Pee Qeim

Miieage | | | { | j

lother

Employee Signature Date Signed

Ico Admin Signature | Date Approved!

“5 Employes must submit two signed copies at time of request

Russell County Board of Supervisors Travel Request Approval Form

Date Submitted |

276-889-8000

Employee Name(s) [Chad Sport T :

Department Gal) _ Waste IE

Phone

Email (optional)

| Destination | L

Purpose of Travel

[Anticipated Expenses

i + + Meats and Ts [License Application POR 4 a5 PP Mileage } | | | | : t lother | | ! = i i i | Grand Total| | Employee Signature i | Date Signed | |Co Admin Signature i [ Date Approved!

Employee must submit two signed copies at time of request

MONTHLY BANK BALANCES

January 31, 2020 Regular Account 1,191,968.00 Employee Insurance 3,124,338.05 Employee Claims Account 4,000.00 Non-Judicial Reals Estate Sales 2,388.81 Russell Co, Housing Fund 4,424.36 School Textbook 46,959.23 Sheriff Domestic Violence 2,207.40 Petty Cash Treasurer 217.80 Sheriff Seized Assets 54,547.66 Sheriff Restitution’ 3,208.89 Sheriff Forfeited Assets 502.80 Comm Attorney Forfeited Assets 31,696.36 Sheriff Federal Forfeited Assets 7,522.23 Comm Attorney Fed Justice Forfeited Assets 164,499.03 ‘Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 7,914.54 Sheriff Calendar Fund 857.31 SSI Recipients 4,181.42 First Sentinel Bank 8,201.70 Bank of Honaker 45,894.07 New Peoples Bank 278,885.60 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 3,080,909.04 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 8,134,186.10 Cash In Office 1,600.00 Petty Cash 100.00

TOTAL CASH 8,135,886.10

DATE January 31, 2020 ACCOUNT DEBIT CREDIT

Cash in Office 7,600.00

‘Cash in Bank 6,134,186.10

Petty Cash 100.00

General Fund 4,275,601.50 ‘Non-Judicial Real Estate Sales 2,388.81 Sheriff In State Trip 30,551.95 Sheriff Dare Fund 400.00 Sheriff Seized Assets 54,547.66 Sheriff Restitution 3,206.69 Sheriff Forfeited Assets 502.60 ‘Comm Attorney Forfeited Assets 37,696.36 Honaker Library Donations: 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,522.23 ‘Sheriff Domestic Violence 2,207.40 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attorney Fed Justice 164,499.03, Sheriff Fed Justice Forfeited 7,914.54 Sheriff Calendar Fund 857.31 Social Services (257,666.90) ‘Swva Asap 13,026.50 ‘Coal Road Improvement 345,983.52 CSA (635,948.24) ‘School Fund (140.81) ‘School Food 314,775.41 ‘School Textbook 46,959.23, Regional Adult Education 247,414.48 Petty Cash Treasurer 217.80 Litter Fund Trash Pickup (23,611.50) Current Credit (0.79) Current Debit 14.44 Title XX 77,321.05 ‘SSI Recipients 1161.42 ‘Damage Stamp Fund 2,823.98 Valley Heights 61,570.31 Dante Sewer 49,575.00 ‘Employee Health Insurance 3,124,338.05 Employee Insurance Claims 7,000.00 Law Library 35,203.10 ‘Special Welfare 52,678.11 Housing Fund #2 7,700.00 Russell Co Health & Fitness 120,893.62. Caner (130,778.14) WIB 10,051.75 Total 8,135,886.10 8,135,886.10

January 9, 2020

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on January 9,2020 at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT: Ernie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Jarred Glass, Member Roger Sword, Member Tony Dodi, Member Scott Gilmer, Member David Mullins, Member Donnie Christian, Member

STAFF: Katie Patton, Attorney

GUESTS: Jeff Taylor, Clinch River Hemp Kerry McCormick, Clinch River Hemp

The Chairman called the meeting to order at 5:31 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Tony Dodi, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the December 18, 2019 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins Absent: $. Gilmer, D. Christian

Nay: None

FINANCIAL REPORT Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve to pay invoices presented on January 9, 2020 and the additional invoice from Chad Newberry Construction on the DSS center for $1803.31.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins Absent: 8. Gilmer, D. Christian

Nay: None

MOTION TO AMEND THE AGENDA Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to amend the agenda placing closed session at item #7 before the Attorney’s Report.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins Absent: S. Gilmer, D. Christian

Nay: None

CLOSED SESSION

Upon motion made by Richard Lockridge, second by David Mullins and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, 8. Gilmer, D. Christian

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Scott Gilmer, second by Donnie Christian, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, 8. Gilmer, D. Christian

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed

session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:

Ernie McFaddin Yes Donnie Christian Yes Carlton Elliott Yes Jarred Glass Yes Scott Gilmer Yes David Mullins Yes Tony Dodi ‘Aye Richard Lockridge Yes

Roger Sword Aye

Upon motion made by Richard Lockridge, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia to request modification of the VCEDA loan agreement for Project “Grow”. Changing the location of the Project from The Russell Place to the Bostic Ford building in Hansonville.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, 8. Gilmer, D. Christian

Nay: None

Upon motion made by Richard Lockridge, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to prepare a letter of support to the Tobacco Commission for the application from Project “Grow”

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, 8. Gilmer, D. Christian

Nay: None

Upon motion made by Jarred Glass, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for up to $3,000,000.00 in funding from VCEDA to purchase the Bush Building for Project “Brown”. The chairman is authorized to sign all necessary documents regarding this project

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, S. Gilmer, D. Christian

Nay: None

Upon motion made by Roger Sword, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for funding from VEDP for Project “Brown”. The chairman is authorized to sign all necessary documents regarding this project

The Vote was:

Upon motion made by Tony Dodi, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for funding from the Tobacco Commission for Project “Brown”. The chairman is authorized to sign all necessary documents regarding this project

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, S. Gilmer, D. Christian

Nay: None

Upon motion made by Richard Lockridge, second by Donnie Christian and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for funding from AFID for Project “Trout”. The chairman is authorized to sign all necessary documents regarding this project

The Vote wa Aye: R. Lockridge, C. Elliott, T. Dodi, J. Glass, D. Mullins, S. Gilmer, D. Christian

Nay: R. Sword

Upon motion made by Donnie Christian, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for funding from the VCEDA for a feasibility study for the Cumberland Plateau Regional Waste Authority. ‘The funding for this study will be shared equally by Buchanan, Dickenson, and Russell Counties or sourced from regional funds. The chairman is authorized to sign any and all necessary documents regarding this project

The Vote was:

‘Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, 8. Gilmer, D. Christian

Nay: None

ATTORNEY’S REPORT ‘The attorney updated the IDA on the Courthouse Project. The County Supervisors are to meet with SKANSKA this next week. The attorney informed the board Dickenson County leased their courthouse to their IDA to complete the project and the attorney’s office is researching this avenue for Russell County. The attorney recommended the committee members from the IDA and BOS meet with the Judges on the project.

ADJOURNMENT

Upon motion made by Donnie Christian, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:51 PM.

The Vote was:

‘Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, J. Glass, D. Mullins, S. Gilmer, D. Christian

Nay: None

Library Board of Trustees Meeting

Members Present Members Absent Judy Ashbrook Yvonne Dye ‘Ann Monk Susan Breeding Karen Herndon Sharon Sargent Karen Davis Sherry Lyttle Sharon Van Dyke

Chair Karen Herndon called the meeting to order 21 January 2020 at 5:03 pm.

Minutes: Karen Davis made and Judy Ashbrook seconded a motion to approve the minutes as distributed; motion passed.

Financial: Sharon Sargent made and Ann Monk seconded a motion to approve the bills; motion passed.

Staff Reports: Jewel Blackwell reviewed the Activity reports and Kelly McBride Delph reviewed the Programs and Director’s Reports. Kelly presented projections for staffing and costs for FY2021, noting the VA Senate has a bill to raise minimum wage.

Uni

ished Busines:

New Business:

Review and Summary: Board will talk with supervisors about upcoming budget and in February will conduct review of the director’s performance and the Friends policy.

Susan Breeding made and Sherry Lyttle seconded a motion to adjourn. Respectfully submitted,

Kelly McBride Delph

MINUY held at held at 137 11

S OF A MEETING OF DIRECTORS of The Russell County Public Service Authority

land Drive Lebanon, VA 24266 on this 18th day of February 2020 at 6:05

PM.

4, Cuba Porter acted as Chairperson of the meeti

9, Allie Terrell presented to the meeti

The following members were present, constituting a quorum (4) Cuba Porter, Treasurer,

Chris Dye:

Terry Powers;

David Edmonds, Jr.

Joe Hult: and

Rhonda Lester, Secretary.

Also present: Harvey Hart, Director RCPSA; James Baker, T&L;

Rita Baker, T&L;

Allic Terrell, ServLine; and Katie Patton, Legal Counsel

¢ Authority being declared to be

All the above mentioned directors of The Russell County Public Servi present, formal notice calling the meeting was dispensed with, and the meeting regularly called,

2 and Rhonda Lester as Secretary of the

mecting.

Cuba Porter opened the meeting with the Pledge of Allegiance followed by a prayer led by

David Lidmonds, Jr.

Approve Agenda - Motion to amend the agenda to move the presentation of ServLine Water Leak Adjustment Insurance by Allie Terrell from (a) on the New Business outline to VIII following Public Comments made by Terry Powers, seconded by Chris Dye, and unanimously adopted.
Minutes of the last meeting dated January 21, 2020 were reviewed and, upon motion duly

made by Terry Powers, seconded by Chris Dye, were unanimously adopted as read.

Public Comments: None

“Serv ine Water Leak Adjustment Insurance Proposal”.

10, Harvey Hart, Interim Acting Director, presented to the meeting:

Bank Activity and Account Balances Reports

and upon motion made by Chris Dye, seconded by Terry Powers. were unanimously adopted as presented.

Cuba Porter presented to the meeting Past Due Customer Reports for Board review,

Rita Baker with Thompson & Litton presented to the meeting the following project updates from January 21, 2020 to date:

©) GLADE HOLLOW/GLADE HILL WATER PROJECT During ‘This reporting period, an additional 640 LP of 8-inch water line and 50 LF of road s installed for a total of 2,760 LF of 8-inch installed in the Glade Hollow section.

crossing \

NASH’S FORD/CLINCH MOUNTAIN ROAD. No new updates

:AGLES NEST /BOODY WATER LINE EXTENSION PRC VDH has approved concept for the remaining other two sections. and as-builts,

They will require testing

MAINTENANCE Rosedale ~ Installed service meter Hansonville ~ Installed service meter

¢ CLEVELAND TRASII SITE/COUNTY Removed concrete forms

replaced with radio read meters and

1028-14)

® LAKE BONAVENTURE TO SOUTH CLINCHFIELD WL No new updates,

e EAGLE No new updates

Cuba Porter presented to the meeting and thereupon the following resolutions were offered

IT WAS RESOLVED THAT:

© Motion to table discussions about ServL.ine Water Leak Adjustment Insurance so that vey Hart can meet with Wise County PSA and report his findings to the board made ‘Terry Powers, seconded by Chris Dye., and unanimously adopted.

n of Governing Body — Rural Development Finaneia -conded

© Motion to approve Harvey Hart and Rhonda Lester to move forward with working with VRA for new loan schedules in regard to the VRA Plan of Deferrals of 0% Interest Loans made by Terry Powers, seconded by Chris Dye, and unanimously adopted

14, Old Business to Discuss: None

15, Matters presented by the Board

Branch area inquiring about water line extension to their homes. Harvey Hart reported to

the board that he and the engineers were working on plans for this area to submit an

application for funding,

16, There being no further business to come before the meeting. a motion to adjourn at 7:14 PM was made by Terry Powers, seconded by Joc Hull, and duly approved by the Board of Directors. The next meeting is scheduled for March 17, 2020 at 6:00 PM.

Dated in the Commonwealth of Viry the 18" day of February 2020.

inia on Manel Aa /.

(Signature)

Secretary Name: Rhonda Lester

Russell County Tourism Advisory Committee (T-A.C.) Special Called Committee Meeting Minutes December 13th, 2019; The Local, 12:00 P.M.

Committee Members

Jim Lyttle, Chair

Jennifer Chumbley, Treasurer ~ Not Present

Brandon Blevins, Secretary

‘Angie Carpenter, Chamber of Commerce — Not Present Heather Powers, Town of Lebanon ~ Not Present

Alice Meade

Danny Altizer

Jason Gullett - Not Present

Jeff Hess — Not Present

Staff N/A

Attendance from the Public None

Call Meeting to Order: Jim Lyttle called the Special Called December 13th, 2019 Russell County Tourism ‘Advisory Committee Meeting to order at 12:00 pm

Brandon Blevins sent the Sign-In sheet around the table.

Approval of the Agenda: Lyttle presented the Agenda for review and approval. Alice Meade made a motion to approve the ‘Agenda as presented, Brandon Blevins properly seconded the motion and the motion carried.

Old Busi

Introduction of New Member

Jim Lyttle welcomed Danny Altizer to the T.A.C. Mr. Altizer introduced himself. The T.A.C. welcomed him and his extensive work and personal experiences. The other T.A.C, members present introduced themselves.

New Business:

Russell County Tourism Director Position

The hiring of a R.C. Tourism Director will be proposed in the Russell County B.0.S. December 17, 2019 ‘Agenda. Lonzo Lester asked that the T.A.C. provide input on the Full-Time/Part-Time status of the position. Alice Meade made a motion to propose the Director Position as Part-Time. The motion was seconded by Danny Altizer. Three T.A.C. members voted for Part-Time status; one member voted for Full-Time. Majority ruled for Part-Time status for the Tourism Director to be presented to the Russell County B.0.S.

T.A.C. Chair/R.C. Administrator Conversation

Jim Lyttle provided a recap of a recent conversation he had with Lonzo Lester pertaining to Russell County Tourism ~ pertaining to questions and general information updates. One of the most time- sensitive questions regarded the hiring of a new Tourism Director position.

Dates to Remi N/A

Adjourn: Alice Meade made a motion to adjourn at approximately 1:00PM and the motion was properly seconded by Brandon Blevins.

Russell County Tourism Advisory Committee (T.A.C.) Special Called Committee Meeting Minutes December 13th, 2019; The Local, 12:00 P.M.

x Chair Signature

Prepared By: Brandon Blevins, Tourism Advisory Committee Secretary

Russell County Tourism Advisory Committee (T.A.C.) ‘Community Meeting Minutes January 28", 2020; Russell County B.0.S. Meeting Room, 6:00 P.M.

Committee Members

Jim Lyttle, Chair

Jennifer Chumbley, Treasurer

Brandon Blevins, Secretary

Angie Carpenter, Chamber of Commerce Alice Meade

Danny Altizer — Not Present

Jason Gullett - Not Present

Jeff Hess

Board of Supervisors Members Lou Ann Wallace Lonzo Lester

Staff Heather Powers, Tourism Director

Attendance from the Public See Attached Sign In sheet

Call Meeting to Order: Jim Lyttle called the January 28", 2020 Russell County Tourism Advisory Committee Community Meeting to order at 6:00 pm. This was an informational meeting only. No business was discussed or voted upon. This meeting was open to the public and served as an opportunity to gain public interest and volunteers for the TAC’s various subcommittees.

Introductions Lonzo, Lou Ann and the TAC introduced themselves to the attendees and gave short introductions. Attendees also introduced themselves.

Subcommittee Introductions/Explanations

Jim Lyttle asked that each Subcommittee Chair(s) give an overview of each of the TAC’s subcommittees: -Media

-Youth Engagement

-Asset Inventory

-Fundraising

-Events

“Agritourism

-Sports (New Committee)

Russell County Tourism Advisory Committee (T.A.C.) Community Meeting Minutes January 28", 2020; Russell County B.0.S. Meeting Room, 6:00 P.M.

Adjourn:

Jennifer Chumbley made a motion to adjourn at 7:57 P.M. and the motion was properly seconded by ‘Alice Meade. The next Russell County Tourism Advisory Committee Meeting is scheduled to take place on February 25, 2020 at 2:30 PM and be held at the Russell County BOS Meeting Room.

x Chair Signature

Prepared By: Brandon Blevins, Tourism Advisory Committee Secretary

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Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes November 19th, 2019; Russell County B.0.S. Meeting Room, 2:30 P.M.

Committee Members

Jim Lyttle, Chair

Marketta Horton, Vice Chair — Not Present Jennifer Chumbley, Treasurer

Brandon Blevins, Secretary

Angie Carpenter, Chamber of Commerce Heather Powers, Town of Lebanon — Not Present Alice Meade

Jason Gullett — Not Present

Jeff Hess

Staff N/A

Attendance from the Public None

Call Meeting to Order: Jim Lyttle called the November 19th, 2019 Russell County Tourism Advisory Committee Meeting to order at 2:30 pm.

Approval of Minutes:

‘The August 13th, 2019 Tourism Advisory Committee Meeting Minutes were presented for review and approval. A motion was made by Alice Meade to approve August 13th, 2019 Tourism Advisory Committee Meeting Minutes. The motion was properly seconded by Jeff Hess and the motion carried.

The September 23%, 2019 Russell County Tourism Advisory Committee By Law Revision Committee Meeting Minutes were presented for review and approval. A motion was made by Alice Meade to approve the September 23”, 2019 Russell County Tourism Advisory Committee By Law Revision Committee Meeting Minutes. The motion was properly seconded by Jeff Hess and the motion carried.

Additions to the Agenda/Open Com

None

ld Business:

Introduction of New T.A.C. Member: Jim Lyttle briefly introduced Mr. Danny Altizer to the T.A.C… Mr. Altizer was not present.

Election of Vice Chair of T.A.C. Ms. Marketta Horton stepped down from the T.A.C. as Vice Chair. Jennifer Chumbley made a motion to, nominate Alice Meade for Vice Chair. The motion was properly seconded by Jeff Hess and the motion carried.

Youth Committee/Asset Inventory Reports

Jeff Hess updated the TAC on Youth Outreach efforts. Lebanon and Honaker High schools welcomed Jeff and Jim into their halls/classrooms to obtain valuable data on what the youth of Russell County like to do. The overwhelming response was “outdoor activities/places to spend time with friends”.

Russell County is also working on utilizing the old rescue squad building next to Castlewood High School asa “Youth Hangout”. This building could be used as a safe place for youth to gather for fun acti Jeff indicated that he could take a look creating a “business plan” for the facility.

By Laws

Jim, Alice and Brandon updated the T.A.C. on the changes made to the Russell County T.A.C. By Laws. A motion was made to approve the revised By Laws as presented and send to the Heart of Appalachia for further review and approval by Jennifer Chumbley. The motion was seconded by Brandon Blevins and the motion carried.

Art Gallery

Jim updated the T.A.C on the status of the approved Art Gallery space that will adorn the halls of the Russell County Government Center.

New Busines:

Tourism Director Position

Ms. Kim Short has stepped down as current Russell County Tourism Director. Ms. Short’s contributions to furthering Tourism in Russell County were invaluable and the T.A.C. commends her efforts. The Russell County 8.0.5. has asked the T.A.C. provide input on the advertisement of the new position’s FT/PT status, as well as interview questions.

Heart of Appalachia Appointment Alice Meade suggested Jim Lyttle for this appointment. Alice made a motion in support of Jim for the H.0.A. Appointment. The motion was seconded by Jennifer Chumbley and the motion carried.

Christmas Luncheon Jim Lyttle suggested that the T.A.C. and Russell County B.0.S. members meet for lunch in December for a social Luncheon.

Basket Raffle Jim and Jennifer suggested that the T.A.C. put together two gift/goodie baskets for Valentine’s Day. Raffle tickets could be $5-10 per. The T.A.C. was tasked to gather items to complete the baskets in mid-

January.

2020/2021 Visitor Center Seminar

Jim updated the T.A.C. Discussion, Locations are currently being scouted that can cater to up to 150 tourism professionals. Jeff Hess stated that perhaps a joint effort could be initiated with Tazewell and Russell County. Jeff Hess suggested going big to help get the 8.0.5.’ attention on the importance of tourism. Angie Carpenter suggested that Russell County be the sole host of the seminar.

District Meetings

Jennifer Chumbley stated that she would try to set a date, time and location for the next District Meeting in Cleveland ~ likely in December or January 2020.

‘April or May 2020 was suggested as a time period for a Community Meeting in Lebanon.

Agritourism Events Jim Lyttle updated the T.A.C. on various upcoming events,

Dates to Remember: Dec. 13, 2019 -T.A.C. Christmas Luncheon @ The Local, 1:30 pm Dec — Jan 2020 — Quarterly Community Meeting, Cleveland

April — May, 2020 ~ Lebanon Community Meeting

Adjourn: Jennifer Chumbley made a motion to adjourn at 4:00PM and the motion was properly seconded by Alice

Meade. The next Russell County Tourism Advisory Committee Meeting was scheduled to take place on February 25", 2020 at 2:30 PM and be held at the Russell County BOS Meeting Room.

Russell County Tourism Advisory Committee (T.A.C.) Committee Meeting Minutes November 19th, 2019; Russell County B.0.S. Meeting Room, 2:30 P.M

x Chair Signature

Prepared By: Brandon Blevins, Tourism Advisory Committee Secretary

IL.

Ill.

IV.

VIL

VIL.

VU.

IX.

RUSSELL COUNTY PLANNING COMMISSION TELEPHONE: (276) 889-8000

AGENDA

February 17, 2020

Call to Order — Chairman Meadows Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of January 20, 2020

New Business

Review of Plats

Other Business

Adjourn

Russell County Planning Commission January 20, 2020

The Russell County Planning Commission met on Monday, January 20, 2020 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present

Members Absent Others Present Jack Compton Charlie Edmonds Kevin Tiller Esq. Dustin Keith Crystal White

John Mason

Chairman Kirby Meadows Mark A. Mitchell

Vice Chair Andy Smith Roger Sword

Wayne Young

Chairman Kirby Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. Agenda approved. Motion by Vice Chair Andy Smith, seconded by John Mason.

December meeting minutes approved. Motion by Roger Sword, seconded by Dustin Keith.

New Business

Chairman Meadows reported Oris Christian is new member of Planning Commission.

Roger Sword reported on IDA activities, stated the IDA has been very active.

Mark A. Mitchell reported on Town of Lebanon activities.

Review of Plats

Reviewed 12/17/2019 — 01/20/2020 transactions.

Other Business

Dustin Keith said he had questions about GIS availability to citizens. Discussion ensued. Additional discussion next month.

John Mason brought up Russell County Board of Supervisors Facebook page about Noise and Litter Ordinance.

Meeting adjourned. Motion by Wayne Young, seconded by Mark A. Mitchell.

Kila Moado—

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary

RUSSELL COUNTY PLANNING COMMISSION

DECEMBER 17, 2019- JANUARY 20, 2020

. Darlene Jackson 3.802 AC to Ricky Roark to be added to his 1.03 AC tract. New acreage 4.112 AC Remaining acreage 4.318 AC Adjoining Land Owner Knob Lane

. Patty & Kenneth Hubbard Boundary Survey of 1.878 AC, 1.998 AC, and .710 AC Swords Creek RD

. Oris Keen .980 AC Boundary Survey Swords Creek RD . Gordon and Glenda Golob Trustees of the C & G

Family Revocable Trust Boundary line adjustment New acreages .902 AC and 1.551 AC Artrip RD

Vi.

Vil.

Vill.

RUSSELL COUNTY PLANNING COMMISSION TELEPHONE: (276) 889-8000

AGENDA March 16, 2020

Call to Order — Chairman Meadows Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of February 17, 2020

New Business

Review of Plats

Other Business

Adjourn

New Business

Roger Sword brought up discussion from previous meeting about the County online GIS site. Crystal White will research cost and present next month as the guest speaker.

Chairman Kirby Meadows discussed having guest speakers at each meeting.

Review of Plats

Reviewed 01/21/2020 — 02/17/2020 transactions.

Other Business Roger Sword reported busy month for the IDA, some announcements may be coming soon.

Kevin Tiller mentioned progress of the new gym in the Town of Lebanon. Should be open by May.

Oris Christian said meeting about the Courthouse with the Board of Supervisors was coming up.

Meeting adjourned. Motion by Wayne Young, seconded by Vice Chairman Andy Smith.

Kirby Meadows, Chairman

Attest:

Crystal White

RUSSELL COUNTY CONFERENCE CENTER

February 1, 2020

The following is a list of the Russell County Conference Center events for the month of February.

Date

02/02/20

02/07/20

02/08/20

02/13/20

02/14/20

02/15/20

02/16/20

02/1720

Event

Birthday Party Megan Carrier

‘The Learning Center Nicole Reynolds MMEO Memorial Fund Raiser Bingo

Ruth Johnson

Election Officer Training ‘Yvonne Cook

Rage Softball Valentine Dance Rosy Music

Birthday Party Peggy Burgess

Birthday Party

Stephanie Honaker

Mountain Movers Kevin Blankenship

Event Type

Individual Event

Community Event Community

Event

Individual Event

Individual

Event

Community Event

Space

Halt $100

Full $135

Full $285

Full

Full $135

Halt $100

Half $100

Full

02/21/20

02/22/20

02/23/20

02/27/20

02/2920

(Total: $4,650)

$375

Final Total =

Clinch Valley Community Action Bingo Rhyli Drake

Extension Office Scott Jesse

Wedding & Reception ‘Adam Puckett

Russell County CO-OP Spring Meeting Sabrina Fleenor

Event Canceled Carylon Counts

$1,275

Community Event

Individual

Event

Community Event

Russell County Health & Fitness

Membership

Sales sales Month to Date * $4700.00 | $ 4090.00] $ 3.362.00| 901.00] $830.00] $653.00] __ $418.00 $398.00) $1,068. 3752. 3123150] $1,305.73 iver Sneakers $_ 23000 '345]__$362.50] $250.00] _ $230.00] $232.50] $227.50] $252.50 $235, $205.09 $12 Renew Acive $131.20 3 432000] 3707.00] $1,263.50] $2,08000] $883.00] $650.50) Sens.so] $3205 3967.00) 53,4385 $1,578.95)

Payroll instructor [Trainer Payroll | $1320.00] $1,470.00) $1,345.00] $1,285.00] _$825.00| $1,005.00] _ $960.00] se1000[Sagaso0 sssnne] —graso0]si20509]

Reporting from 1/23/20 to 2/20/20 ’ SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY * ‘automatic debits sales = $1216.00 not added into total sales above*

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON FEBRUARY 11" 2020

MEMBERS & GUEST PRESENT

EUGENE FERGUSON TIMLOVELACE Linda Cross Johnny Jesse Mike O’Quinn Henry Stinson GARY DOTSON Barbara Cox Carl Rhea

GUARD RAILS

1-GUARD RAILS REPLACED AS DAMAGED

2-Rt 617/67 pumpkin ctr. Road guard rail down

SHOULDER REPAIR AND POT HOLE

1-Rt 58E several pots near Hawkins Mill Road 2-RT 662 ONE FOURTH MILE NEAR SPRING CITY NEEDS RIP RAP

3-Rt 646 Finney trash site pipe stopped up possibility needs a longer pipe

4-Rt 613/58 just off Rt. 58 at parking lot ASPHALT has broken off causing vehicle problems. Gravel has been pulled up against pavement

5- Laurel Br. Bridge needs to be resurfaced scheduled to be replaced

6-Rt 195/949 needs signs warning of an intersection or/and watch vehicle turn 7-Rt 645 ruff spot in asphalt needs new patch this spring

8-Rt 645 asphalt coming off in curve needs new patch % mile on rt. 620

9-Rt 67S pavement broke off just before RT 67 in a steep curve

10-Rt 620 one mile up out of Finney pavement broken off needs pipe and filled 11-Laurel Branch off Drill Road highway broken off

12-Campbell Hollow down from Finney Rd. several pot holes

13-Rt 67/635 Horton ridge past L&M auto parts pipe stopped up causing water in road freezing into ice

SCHOOL BUS SAFETY AND OTHER CONCERNS

1-Rt 635 Horton Ridge needs a school bus stop warning sign installed in a sharp curve one half mile off Rt. 67

2- Rt.19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES

3-Rt 71N request speed limit signs need to be moved back near Fincastle Subdivision to slow down oncoming traffic

4-Rt 80 Blackford Bridge ruff possibility dropping down

5-Rt 58E Hawkins Bridge ruff approach and exit

6-Rt 58E tree hanging over the wall just before Crystal Lane

6-Rt 622 Miller Cr. 1 & % mile just before Apple Blossom needs Delineator installed 7-Rt 816 &619 road narrow need delineator’s installed

ITEMS REPORTED CORRECTED

1-Rt 745 Shotgun Hollow 6 to 8 large pot holes

2- Rat- 640 Glade Hollow three large pot holes near the pool supply

3- Rat 606 Ridgeway possible pipe plugged found bale of hay blocking drain

FUTURE MAJOR SAFETY PROJECT

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS WIDENED AT THE UPPER END NEAR THE BALLFIELD and also the one lane road near the R.R tracks TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE

2- Rt. 71S/Molls Creek needs bank scaled back for visibility

3- RT 58 CASTLEWOOD NEAR THE FAIRGROUND EXIT MEDIAN NEEDS TO BE LOWERED FOR BETTER VISIBILITY

4-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION. PAVING SCHEDULED IN 2021 WILL BE FIXED THEN

5-Rt. 71s / 604 Molls Creek INTERSECTION needs bank scaled back for visibility instead a stop bar will be installed and brush to be keep trimmed 6-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

COMMISIOM MEMBER INFROMATION

Barbara COX 971 1502 JOHNNY JESSEE 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 EUGENE FERGUSON 9711738 MIKE O’QUINN = 701 7086 CARL RHEA 2543810 HENRY STINSON 873 4905

EMORY ALTIZER 880 1058

NEXT MEETING WILL BE MARCH 10TH 2020 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

s H Ed

: nS So 8

Castlewood

Cannery Revenue Report FY 2018/2019

Castlewood

ANIMAL SHELTER REPORT

THE ANIMAL SHELTER TOOK IN: 40 STRAY DOGS 44 OWNER SURRENDERS 3 OTHER DOGS 16 DOGS ADOPTED 19 DOGS OWNER RECLAIMED 1 DOG EUTHANIZED FOR HEALTH REASON

27 DOGS TRANSFERRED TO RESCUE

ANIMAL CONTROL ANSWERED 178 CALLS

Aknowledgements.pdf
Meeting:   3/2/20         6:00 PM
Staff Recommendation:
Suggested Motion:

Presentations.pdf
Meeting: 3/2/20           6:00 PM
Staff Recommendation:
Suggested Motion:

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Board Appointments.pdf
Staff Recommendation:
Suggested Motion:

Presentations - Attorney.pdf
Meeting: 3/2/20               6:00 PM
Staff Recommendation:
Suggested Motion:

Participation Agreement for Project Grow (Draft 2).pdf
W I T N E S S E T H
ARTICLE II:  PARTICIPANT CONTRIBUTION
ARTICLE  IX:  MODIFICATION
This Participation Agreement may only be modified by a writing approved by all Participants' respective governing bodies, by vote at a public meeting evidenced by a certified copy of a written resolution of each Participant's governing body.
ARTICLE  X:  WITHDRAWAL AS A PARTICIPATING JUSRIDICTION

Reports1.pdf
Meeting: 3/2/20         6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s):
ATTACHMENTS:

DHCD Admin Contract.pdf
WITNESSETH

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