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Agenda                        Board of Supervisors         December 2, 2019
Russell County Page 1
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA – DECEMBER 2, 2019
Conference Center                Regular Meeting               5:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER – Clerk of the Board
ROLL CALL – Clerk of the Board
EXECUTIVE SESSION (CLOSED) – Legal Matters

(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)
INVOCATION – BOS Chairperson
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
APPROVAL OF AGENDA
PRESENTATIONS…………………………………………………………………………………A-1


Russell County “Second Amendment Sanctuary” Resolution


Rob Goldsmith – People Incorporated Presentation


CPPD Debbie Melton – DHCD Belfast Waterline Extension Project Grant


BOARD APPOINTMENTS
RC Industrial Development Authority (IDA)
Tony Dodi   4-Year Term
Richard Lockridge  4-Year Term
Mike Hincher  4-Year Term
Agenda Board of Supervisors December 2, 2019
RUSSELL COUNTY
BOARD OF SUPERVISOR’S MEETING
AGENDA - DECEMBER 2, 2019
Conference Center Regular Meeting 5:00 PM
Russell County Governmental Center
Lebanon, Virginia 24266
CALL TO ORDER - Clerk of the Board
ROLL CALL - Clerk of the Board
EXECUTIVE SESSION (CLOSED) - Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)
INVOCATION — BOS Chairperson
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
APPROVAL OF AGENDA
PRESENTATIONS…

Russell County “Second Amendment Sanctuary” Resolution
Rob Goldsmith - People Incorporated Presentation
CPPD Debbie Melton — DHCD Belfast Waterline Extension Project Grant

BOARD APPOINTMENTS
RC Industrial Development Authority (IDA)
Tony Dodi 4-Year Term
Richard Lockridge 4-Year Term
Mike Hincher 4-Year Term
Russell County Page 1
Agenda                        Board of Supervisors         December 2, 2019
Russell County Page 2
Cumberland Mountain Community Service Board
Donald Ramey  4-Year Term
Highway & Safety Committee
Linda Cross   2-Year Term
Southwest VA EMS Council
Maxie Skeen  4-Year Term
Heart of Appalachia Authority
Vacant    4-Year Term
Department of Social Services Board
Laurel Rasnick (Resigned)
NEW BUSINESS

Approval of Minutes.  Consider approval of the minutes of the

following meeting of the Russell County Board of Supervisors………………B-1

a. Unapproved minutes of November 4, 2019

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2
CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


PSA Water & Sewage Operational Business Plan & Rate Study……………….C-1


RC Landfill Well & Gas Probe Abandonment……………………………………….C-2


VDOT IACM Project – Rte. 663 Bridge Replacement………………….……………C-3


Agenda Board of Supervisors December 2, 2019
Cumberland Mountain Community Service Board
Donald Ramey 4-Year Term
Highway & Safety Committee
Linda Cross 2-Year Term
Southwest VA EMS Council
Maxie Skeen 4-Year Term
Heart of Appalachia Authority
Vacant 4-Year Term
Department of Social Services Board
Laurel Rasnick (Resigned)
NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of November 4, 2019

Approval of Expenditures. Consider approval of expenditures presented
for payment…

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)
CONSTITUTIONAL OFFICER REPORTS AND REQUESTS
COUNTY ATTORNEY REPORTS AND REQUESTS
COUNTY ADMINISTRATOR REPORTS AND REQUESTS
REPORTS


PSA Water & Sewage Operational Business Plan & Rate Study…


RC Landfill Well & Gas Probe Abandonment.


VDOT IACM Project - Rte. 663 Bridge Replacement.


Russell County Page 2
Agenda                        Board of Supervisors         December 2, 2019
Russell County Page 3


Virginia Complete County Commission Engagement Event (2020 Census)….C-4


RC Tourism Advisory Committee By-Laws…………………………………………C-5


REQUESTS


RC 2019 November 5th General Election Abstract of Votes.…………………….C-6


RC Project Management Services Contract…………………………………………C-7


Architectural/Engineering Services – Dante Depot Renovation….…………….C-8


VDOT Rte. 681 Notice of Intent…………………………………………………………C-9


DCJS Violence Against Women Act ($57,028)……….…………………………….C-10


VDH Local Service Agreement…………………………………………………………C-11


CPWMA Letter of Support………………………………………………………………C-12


County Employee Payroll on 12/20/19……………………….………………………C-13


County Employee’s Holiday Gift Certificates………………………………………C-14


RC Planning Commission Plat……………………………………………………….C-15


MATTERS PRESENTED BY THE BOARD
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:
• Treasurer’s Report ………………………………………………………………………D
• RC IDA …………………………………………………………………………………….E
• RC PSA …………………………………………………………………………………… F
• Castlewood W&S …………………………………………………………………………G
• RC Tourism……………………………………………………………………………….H
• RC Planning Commission ………………………………………………………………I
• Conference Center………………………………………………………………………J
• RC Fitness Center……………………………………………………………………….K
• RC Transportation & Safety……………………………………………………………L
• RC Building Inspector……………………………………………………………………M
• RC Library Board…………………………………………………………………………N
• RC Canneries…………………………………………………………………………….O
Agenda Board of Supervisors December 2, 2019


RC Tourism Advisory Committee By-Laws…
REQUESTS


RC 2019 November 5" General Election Abstract of Votes…


RC Project Management Services Contract…


Architectural/Engineering Services — Dante Depot Renovation…


VDOT Rte. 681 Notice of Intent.


10.DCJS Violence Against Women Act ($57,028)
11.VDH Local Service Agreement.


CPWMA Letter of Support.


County Employee Payroll on 12/20/19…


County Employee’s Holiday Gift Certificates…


RC Planning Commission Plat…
MATTERS PRESENTED BY THE BOARD
ADJOURNMENT
COUNTY AGENCY / BOARD REPORTS:


Treasurer’s Report.
RC IDA.
RC PSA
Castlewood W&S
RC Tourism…
RC Planning Commission .
Conference Center.
RC Fitness Cente!
RC Transportation & Safety.
RC Building Inspector.
RC Library Board.
RC Canneries…
Russell County Page 3
CLOSED SESSION
Motion made by _________________, second by ___________ and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A) (1), (3), (5), (7), (8).
The vote was:
Aye:  ________
Nay:  ________
CERTIFICATION OF CLOSED SESSION
Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.
Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.
Are there any Supervisors who believe a departure has taken place?
Seeing none, if you agree that the matters heard, discussed or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.
Tim Lovelace -
Lou Ann Wallace -
Carl Rhea -
Steve Breeding -
David Eaton -
Rebecca Dye -
Harry Ferguson -
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by _______________, second by _________________ and duly approved by
the Board of Supervisors to return to regular session.
The vote was:
Aye:  _______
Nay:  _______
Lonzo Lester
Highlight
CLOSED SESSION
Motion made by , second by and duly approved by the
Board of Supervisors enter into closed session to discuss Legal Matters pursuant to
Section 2.2-3711(A) (1), (3), (5); (7); (8).
The vote was:
CERTIFICATION OF CLOSED SESSION
Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the
Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (1) only
public business matters lawfully exempted from the open meeting requirements under the
Virginia Freedom of Information Act and (ii) only such public business matters that were
identified in the motion(s) by which the closed meeting was convened were heard,
discussed or considered in the meeting by the Board of Supervisors.
‘Any member of the Board of Supervisors who believes that there was a departure from the
requirements of clauses (i) and (ji) above shall so state prior to the vote, indicating the
substance of the departure that, in his or her judgment, has taken place.
Are there any Supervisors who believe a departure has taken place?
Seeing none, if you agree that the matters heard, discussed or considered during the
closed meeting were pursuant only to the motion(s) by which the closed meeting was
convened, please signify by saying aye or yes.
Tim Lovelace -
Lou Ann Wallace -
Carl Rhea -
Steve Breeding -
David Eaton -
Rebecca Dye -
Harry Ferguson -
APPROVAL TO RETURN TO REGULAR SESSION
Motion made by , Second by and duly approved by
the Board of Supervisors to return to regular session.
The vote was:
Aye:
Nay:
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Board of Supervisors             Information Item
137 Highland Drive                                  Presenters - Various
Lebanon, VA 24266
Meeting: 12/2/19           6:00 PM
Presentations


Russell County “Second Amendment Sanctuary” Resolution


Rob Goldsmith – People Incorporated Presentation


CPPD Debbie Melton – DHCD Belfast Waterline Extension Project Grant


Staff Recommendation:
Presentations
Suggested Motion:
Board Discretion.
ATTACHMENTS:
• None
Board of Supervisors Information Item
137 Highland Drive Presenters - Various
Lebanon, VA 24266
12/2/19
Meetin:
Presentations


Russell County “Second Amendment Sanctuary” Resolution


Rob Goldsmith — People Incorporated Presentation


CPPD Debbie Melton - DHCD Belfast Waterline Extension Project Grant


Staff Recommendation:
Presentations
Suggested Motion:
Board Discretion.
ATTACHMENTS:

None

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Russell County Virginia
“The Heart of Southwest Virginia”
Harry Ferguson  Carl Rhea
At-Large  District 3
Tim Lovelace  Rebecca Dye, Chairperson David Eaton
District 1 District 6 District 4
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
District 2 District 5 County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
PUBLIC NOTICE
The Russell County Board of Supervisors will conduct its
Regular Board Meeting as scheduled on Monday,
December 2, 2019 p.m. at 6 p.m. at the Russell County
Government Center Conference Room, 139 Highland
Drive, Lebanon, Virginia, concerning the adoption of the
Russell County’s “Second Amendment Sanctuary”
Resolution.
BY ORDER OF THE
RUSSELL COUNTY

BOARD OF SUPERVISORS
Lonzo Lester
Highlight
Lonzo Lester
Highlight
Russell County Virgi
“The Heart of Southwest Vi
ary Ferguson cant Rhea
AtLarge Bitnet
Tim Lovelace Rebecca Dye, Chairperson David Eaton
Distict Ditict Diset 4
Low Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
Dinter? Ditict’s County Administrator
PUBLIC NOTICE
The Russell County Board of Supervisors will conduct its
Regular Board Meeting as scheduled on Monday,
December 2, 2019 p.m. at 6 p.m. at the Russell County
Government Center Conference Room, 139 Highland
Drive, Lebanon, Virginia, concerning the adoption of the
Russell County’s “Second Amendment Sanctuary”
Resolution.
BY ORDER OF THE
RUSSELL COUNTY
BOARD OF SUPERVISORS
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Russell County Virginia
“The Heart of Southwest Virginia”
Harry Ferguson
At-Large
Carl Rhea
District 3
Tim Lovelace Rebecca Dye, Chairperson David Eaton
District 1 District 6 District 4
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
District 2 District 5 County Administrator
SECOND ADMENDMENT RESOLUTION
OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
WHEREAS, the Second Amendment of the United States Constitution reads: “A
well-regulated Militia, being necessary to the security of a free State, the right of the people
to keep and bear Arms, shall not be infringed,” and,
WHEREAS, Article 1, Section 13, of the Constitution of Virginia provides "that a well-
regulated militia, composed of the body of the people, trained to arms, is the proper, natural, and
safe defense of a free state, therefore, the right of the people to keep and bear arms shall not be
infringed; that standing armies, in time of peace, should be avoided as dangerous to liberty; and
that in all cases the military should be under strict subordination to, and governed by, the civil
power;" and,
WHEREAS, certain legislation introduced in the 2019 session of the Virginia General
Assembly, and certain legislation introduced in the current session of the United States Congress
could have the effect of infringing on the rights of law abiding citizens to keep and bear arms, as
guaranteed by the Second Amendment of the United States Constitution; and,
WHEREAS, the Russell County Board of Supervisors is concerned about the passage
of any bill containing language which could be interpreted as infringing the rights of the citizens
of Russell County to keep and bear Arms or could begin a slippery slope of restrictions on the
Second Amendment rights of the citizens of Russell County, and,
WHEREAS, the Russell County Board of Supervisors wishes to express its deep
commitment to the rights of all citizens of Russell County to keep and bear Arms; and,
WHEREAS, the Russell County Board of Supervisors wishes to express opposition to
any law that would unconstitutionally restrict the rights under the Second Amendment of the
citizens of Russell County to bear arms; and,
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
http://www.russellcountyva.us/
http://www.russellcountyva.us/
Lonzo Lester
Highlight
Russell County Virginia
“The Heart of Southwest Virginia”
Harry Ferguson Cari Rhea
At-Large District 3
Tim Lovelace Rebecca Dye, Chairperson David Eaton
District 1 District 6 District 4
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
District 2 District 5 County Administrator
OF THE
RUSSELL COUNTY BOARD OF SUPERVISORS
WHEREAS, the Second Amendment of the United States Constitution reads: “A
well-regulated Militia, being necessary to the security of a free State, the right of the people
to keep and bear Arms, shall not be infringed,” and,
WHEREAS, Article 1, Section 13, of the Constitution of Virginia provides "that a well-
regulated militia, composed of the body of the people, trained to arms, is the proper, natural, and
safe defense of a free state, therefore, the right of the people to keep and bear arms shall not be
infringed; that standing armies, in time of peace, should be avoided as dangerous to liberty; and
that in all cases the military should be under strict subordination to, and governed by, the civil
power; and,
WHEREAS, certain legislation introduced in the 2019 session of the Virginia General
Assembly, and certain legislation introduced in the current session of the United States Congress
could have the effect of infringing on the rights of law abiding citizens to keep and bear arms, as
‘guaranteed by the Second Amendment of the United States Constitution; and,
WHEREAS, the Russell County Board of Supervisors is concerned about the passage
of any bill containing language which could be interpreted as infringing the rights of the citizens
of Russell County to keep and bear Arms or could begin a slippery slope of restrictions on the
Second Amendment rights of the citizens of Russell County, and,
WHEREAS, the Russell County Board of Supervisors wishes to express its deep
commitment to the rights of all citizens of Russell County to keep and bear Arms; and,
WHEREAS, the Russell County Board of Supervisors wishes to express opposition to
any law that would unconstitutionally restrict the rights under the Second Amendment of the
citizens of Russell County to bear arms; and,
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www. russellcountyva.us
WHEREAS, the Russell County Board of Supervisors wish to express its intent to stand
as a Sanctuary County for Second Amendment rights and to oppose, within the limits of the
Constitutions of the United States and the Commonwealth of Virginia, any efforts to
unconstitutionally restrict such rights, and to use such legal means at its disposal to protect the
right of the citizens to keep and bear arms, including through legal action, the power of
appropriation of public funds, and the right to petition for redress of grievances, and the direction
to the law enforcement and judiciary of Russell County to not enforce any unconstitutional law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF RUSSELL, VIRGINIA:
That the Board of Supervisors hereby expresses its intent to uphold the Second
Amendment rights of the citizens of Russell County, Virginia and its intent that public funds of
the County not be used to restrict Second Amendment rights or to aid in the unnecessary and
unconstitutional restriction of the rights under the Second Amendment of the citizens of Russell
County, Virginia to bear arms; and
That, in accordance with our Oath of Office, the Board of Supervisors hereby declares
its intent to oppose unconstitutional restrictions on the right to keep and bear arms through such
legal means as may be expedient, including without limitation court action; and,
That the Board of Supervisors hereby declares Russell County, Virginia, as a "Second
Amendment Sanctuary,"
CERTIFICATION OF ADOPTION OF RESOLUTION
The undersigned Clerk of the Board of Supervisors of the County of Russell County, Virginia
hereby certifies that the Resolution set forth above was adopted during an open meeting on
December 2, 2019, by the Board of Supervisors with the following votes:
Aye: Rebecca Dye, Steven Breeding, David Eaton, Carl Rhea, Lou Ann Wallace,
Tim Lovelace, and Harry Ferguson
Nay: None
Absent:        None
WHEREAS, the Russell County Board of Supervisors wish to express its intent to stand
as a Sanctuary County for Second Amendment rights and to oppose, within the limits of the
Constitutions of the United States and the Commonwealth of Virginia, any efforts to
unconstitutionally restrict such rights, and to use such legal means at its disposal to protect the
right of the citizens to keep and bear arms, including through legal action, the power of
appropriation of public funds, and the right to petition for redress of grievances, and the direction
to the law enforcement and judiciary of Russell County to not enforce any unconstitutional law.
NOW, THEREFORE, BEIT RESOLVED BY THE BOARD OF
SUPERVISORS OF RUSSELL, VIRGINIA:
That the Board of Supervisors hereby expresses its intent to uphold the Second
Amendment rights of the citizens of Russell County, Virginia and its intent that publie funds of
the County not be used to restrict Second Amendment rights or to aid in the unnecessary and
unconstitutional restriction of the rights under the Second Amendment of the citizens of Russell
County, Virginia to bear arms; and
That, in accordance with our Oath of Office, the Board of Supervisors hereby declares
its intent to oppose unconstitutional restrictions on the right to keep and bear arms through such
legal means as may be expedient, including without limitation court action; and,
That the Board of Supervisors hereby declares Russell County, Virginia, as a “Second
Amendment Sanctuary,”
CERTIFICATION OF ADOPTION OF RESOLUTION
The undersigned Clerk of the Board of Supervisors of the County of Russell County, Virginia
hereby certifies that the Resolution set forth above was adopted during an open meeting on
December 2, 2019, by the Board of Supervisors with the following votes:
Aye: Rebecca Dye, Steven Breeding, David Eaton, Carl Rhea, Lou Ann Wallace,
Tim Lovelace, and Harry Ferguson
Nay: None
Absent: None
Signed by:
Chairperson:   (District 6)
Rebecca Dye
Vice Chairman:  (District 5)
Steven Breeding
Supervisor:   (District 4)
David Eaton
Supervisor:   (District 3)
Carl Rhea
Supervisor:   (District 2)
Lou Ann Wallace
Supervisor:   (District 1)
Tim Lovelace
Supervisor:   (At-Large)
Harry Ferguson
Signed this 2nd day of December 2019
Lonzo Lester, Clerk
Russell County Board of Supervisors
Signed by:
Chairperson:
Rebecea Dye
Vice Chairman:
Steven Breeding
Supervisor:
David Eaton
Supervisor:
Carl Rhea
Supervisor:
Lou Ann Wallace
Supervisor:
Tim Lovelace
Supervisor:
Harry Ferguson
Signed this 2” day of December 2019
Lonzo Lester, Clerk
Russell County Board of Supervisors
(District 6)
(District 5)
(District 4)
(District 3)
(District 2)
(District 1)
(AtLarge)
Russell County Virginia
“The Heart of Southwest Virginia”
Harry Ferguson                         Carl Rhea
At-Large  District 3
Tim Lovelace  Rebecca Dye, Chairperson David Eaton
District 1 District 6  District 4
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
District 2 District 5 County Administrator
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
WHEREAS, the People Incorporated of Virginia was founded on August 4, 1964 and
WHEREAS, People Incorporated, a private non-profit Community Action Partnership has
dedicated fifty-five years to innovative and compassionate service to citizens and communities of
Virginia; and WHEREAS, People Incorporated is the designated Community Action Agency of Russell
County; and WHEREAS, People Incorporated is  widely regarded as one of the most innovative and
successful Community Action Partnerships in the nation, last year providing human development and
community development services to 7720 individuals and 4478 families across the Commonwealth;
and
WHEREAS, People Incorporated’s founders recognized that people, no matter their
circumstances, have hopes and dreams for themselves, their families and their communities; and
WHEREAS, the Board of Directors and staff of People Incorporated remain true to this core
principle and demonstrate excellence in providing opportunities for economically disadvantaged
people to reach their goals to enhance their lives, their families and their communities; and
WHEREAS, the Russell County Board of Supervisors cares about all of the citizens of Russell
County, including economically disadvantaged people;
NOW THEREFORE, BE IT RESOLVED that the Russell County Board of Supervisors hereby
commends People Incorporated on the occasion of its 55th anniversary; and
BE IT FURTHER RESOLVED, that a copy of this resolution be prepared for presentation to
Robert G. Goldsmith, President and CEO of People Incorporated, as an expression of the Russell
County Board of Supervisors recognition and admiration of People Incorporated’s tireless work on
behalf of the citizens and communities of the Commonwealth of Virginia.
Adopted this _____________day of _______________________,2019
                                                                        Signed:_________________________________, Chairperson 
     Russell County Board of Supervisors 

Lonzo Lester
Highlight
Russell County Virginia
“The Heart of Southwest Virginia”
Harry Ferguson Carl Rhea
At-Large District 3
Tim Lovelace Rebecca Dye, Chairperson David Eaton
District 4 District 6 District 4
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester
District 2 District 5 Gounty Administrator
WHEREAS, the People Incorporated of Virginia was founded on August 4, 1964 and
WHEREAS, People Incorporated, a private non-profit Community Action Partnership has
dedicated fifty-five years to innovative and compassionate service to citizens and communities of
irginia; and WHEREAS, People Incorporated is the designated Community Action Agency of Russell
County; and WHEREAS, People Incorporated is widely regarded as one of the most innovative and
successful Community Action Partnerships in the nation, last year providing human development and
community development services to 7720 individuals and 4478 families across the Commonwealth;
and
WHEREAS, People Incorporated’s founders recognized that people, no matter their
circumstances, have hopes and dreams for themselves, their families and their communi
sj and
‘WHEREAS, the Board of Directors and staff of People Incorporated remain true to this core
Principle and demonstrate excellence in providing opportunities for economically disadvantaged
people to reach their goals to enhance their lives, their families and their communities; and
WHEREAS, the Russell County Board of Supervisors cares about all of the citizens of Russell
County, including economically disadvantaged people;
NOW THEREFORE, BE IT RESOLVED that the Russell County Board of Supervisors hereby
55" anniversary; and
‘commends People Incorporated on the occasion of
BE IT FURTHER RESOLVED, that a copy of this resolution be prepared for presentation to
Robert G. Goldsmith, President and CEO of People Incorporated, as an expression of the Russell
County Board of Supervisors recognition and admiration of People Incorporated’ tireless work on
behalf of the citizens and communities of the Commonwealth of Virginia.
Adopted this day of 2019
Signed: Chairperson
Russell County Board of Supervisors
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Business and Employment Plan


The designates as its Section 3 Business and Employment Project Area the County of
Russell.


The Russell County Board of Supervisors, its contractors, and designated third parties shall
in utilizing Community Development Block Grant (CDBG) funds utilize businesses and
lower income residents of the County in carrying out all activities, to the greatest extent
feasible.


In awarding contracts for construction, non-construction, materials, and supplies the County,
its contractors, and designated third parties shall take the following steps to utilize businesses
which are located in or owned in substantial part by persons residing in the County:


(a) The Russell County Board of Supervisors shall identify the contracts
required to conduct the CDBG activities.
(b) The Russell County Board of Supervisors shall identify through various
and appropriate sources including:
The Lebanon News
the business concerns within the County which are likely to provide construction
contracts, non-construction contracts, materials, and services which will be utilized in
the activities funded through the CDBG.
( c) The identified contractors and suppliers shall be included on bid lists used to obtain
bids, quotes or proposals for work or procurement contracts which utilize CDBG funds.
( d) To the greatest extent feasible the identified business and any other project area
business concerns shall be utilized in activities which are funded with CDBG funds.

The Russell County Board of Supervisors and its contractors and subcontractors shall take
the following steps to encourage the hiring of lower income persons residing in the County:

(a) The Russell County Board of Supervisors in consultation with its contractors (including
design professionals) shall ascertain the types and number of positions for both trainees
and employees which are likely to be used to conduct CDBG activities.
(b) The Russell County Board of Supervisors shall advertise through the following sources
The Lebanon News
the availability of such positions with the information on how to apply.
( c) The Russell County Board of Supervisors, its contractors, and subcontractors shall be
required to maintain a record of inquiries and applications by project area residents who
[Type here]
Lonzo Lester
Highlight
The designates as its Section 3 Business and Employment Project Area the County of
Russell.

The Russell County Board of Supervisors, its contractors, and designated third parties shall
in utilizing Community Development Block Grant (CDBG) funds utilize businesses and
lower income residents of the County in carrying out all activities, to the greatest extent
feasible.

In awarding contracts for construction, non-construction, materials, and supplies the County,
its contractors, and designated third parties shall take the following steps to utilize businesses
which are located in or owned in substantial part by persons residing in the County:
(a) ‘The Russell County Board of Supervisors shall identify the contracts
required to conduct the CDBG activities.
(b) The Russell County Board of Supervisors shall identify through various
and appropriate sources including:
‘The Lebanon News
the business concerns within the County which are likely to provide construction
contracts, non-construction contracts, materials, and services which will be utilized in
the activities funded through the CDBG.
(©) The identified contractors and suppliers shall be included on bid lists used to obtain
bids, quotes or proposals for work or procurement contracts which utilize CDBG funds.
(d) To the greatest extent feasible the identified business and any other project area
business concerns shall be utilized in activities which are funded with CDBG funds.
4, The Russell County Board of Supervisors and its contractors and subcontractors shall take
the following steps to encourage the hiring of lower income persons residing in the County:
(a) ‘The Russell County Board of Supervisors in consultation with its contractors (including
design professionals) shall ascertain the types and number of positions for both trainees
and employees which are likely to be used to conduct CDBG activities.
(b) The Russell County Board of Supervisors shall advertise through the following sources
The Lebanon News
the availability of such positions with the information on how to apply.
(©) The Russell County Board of Supervisors, its contractors, and subcontractors shall be
required to maintain a record of inquiries and applications by project area residents who
[Type here]
Business and Employment Plan
respond to advertisements, and shall maintain a record of the status of such inquires
and applications.
( d) To the greatest extent feasible, the Russell County Board of Supervisors, its contractors,
and subcontractors shall hire lower income project area residents in filling training and
employment positions necessary for implementing activities funded by the Community
Development Block Grant (CDBG).

In order to document compliance with the above affirmative actions and Section 3 of the
Housing and Community Development Act of 1974, as amended, the Russell County Board
of Supervisors shall keep, and obtain from its contractors and subcontractors, Registers of
Contractors, Subcontractors and Suppliers and Registers of Assigned Employees for all
activities funded by the CDBG. Such listings shall be completed and shall be verified by site
visits and employee interviews, crosschecking of payroll reports and invoices, and through
audits if necessary.

Duly adopted at the regular meeting of the 2nd on December, 2019
Signature of Authorized Official
[Type here]
Business and Employment Plan
respond to advertisements, and shall maintain a record of the status of such inquires
and applications.
(d) To the greatest extent feasible, the Russell County Board of Supervisors, its contractors,
and subcontractors shall hire lower income project area residents in filling training and
employment positions necessary for implementing activities funded by the Community
Development Block Grant (CDBG).

In order to document compliance with the above affirmative actions and Section 3 of the
Housing and Community Development Act of 1974, as amended, the Russell County Board
of Supervisors shall keep, and obtain from its contractors and subcontractors, Registers of
Contractors, Subcontractors and Suppliers and Registers of Assigned Employees for all
activities funded by the CDBG. Such listings shall be completed and shall be verified by site
visits and employee interviews, crosschecking of payroll reports and invoices, and through
audits if necessary.

Duly adopted at the regular meeting of the 2nd on December, 2019
Signature of Authorized Official
[Type here]
NON-DISCRIMINATION POLICY
The Russell County Board of Supervisors or any employee thereof will not discriminate against
an employee or applicant for employment because of race, age, handicap, creed, religion, color,
sex or national origin.  Administrative and Personnel officials will take affirmative action to
ensure that this policy shall include, but not be limited, to the following: employment,
upgrading, demotion or transfer, rates of pay or other forms of compensation; and selection for
training.
Duly adopted at the regular meeting of the Russell County Board of Supervisors on December
2, 2019.
Chairperson
NON-DISCRIMINATION POLICY
The Russell County Board of Supervisors or any employee thereof will not discriminate against
an employee or applicant for employment because of race, age, handicap, creed, religion, color,
sex or national origin, Administrative and Personnel officials will take affirmative action to
ensure that this policy shall include, but not be limited, to the following: employment,
upgrading, demotion or transfer, rates of pay or other forms of compensation; and selection for
training.
Duly adopted at the regular meeting of the Russell County Board of Supervisors on December
2, 2019.
Chairperson
County of Russell, Virginia
Section 504 Grievance Procedure
The Russell County Board of Supervisors has adopted an internal grievance procedure providing
for prompt and equitable resolution of complaints alleging any action prohibited by the Department
of Housing and Urban Development’s (HUD) (24 CFR 8.53(b) implementing Section 504 of the
Rehabilitation Act of 1973, as amended (29 USC 794). Section 504 states, in part, that "no
otherwise qualified handicapped individual … shall solely by reason of his handicap, be excluded
from the participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance … "
Complaints should be addressed to: Mr. Lonzo Lester, Russell County Board of Supervisors, P.O.
Box 1208, Lebanon VA 24266, (276) 889-8000 who has been designated to coordinate Section
504 compliance efforts.


A complaint should be filed in writing or verbally contain the name and address of the
person filing it, and briefly describe the alleged violation of the regulations.


A complaint should be filed within 30 days after the complainant becomes aware of the
alleged violation. (Processing of allegations of discrimination occurring before this
grievance procedure was in place will be considered on a case-by-case basis.)


An investigation, as may be appropriate, shall follow a filing of a complaint. The
investigation will be conducted by Lonzo Lester. These rules contemplate informal but
thorough investigations, affording all interested persons and their representatives, if any,
an opportunity to submit evidence relevant to a complaint. Under 24 CFR 8.53(b), the
County need not process complaints :from applicants for employment or :from applicants
for admission to housing.


A written determination as to the validity of the complaint and description ofresolution, if
any, shall be issued by Lonzo Lester and a copy forwarded to the complainant no later than
30 days after its filing.


The Section 504 coordinator shall maintain the files and records of County relating to the
complaints filed.


The complainant can request a reconsideration of the case in instances where he or she is
dissatisfied with the resolution. The request for reconsideration should be made within 7
days to the County.


The right of a person to a prompt and equitable resolution of the complaint filed hereunder
shall not be impaired by the person’s pursuit of other remedies such as the filing of a Section
504 complaint with the Department of Housing and Urban Development. Utilization of
this grievance procedure is not a prerequisite to the pursuit of other remedies.


County of Russell, Virginia
Section 504 Grievance Procedure
The Russell County Board of Supervisors has adopted an internal grievance procedure providing
for prompt and equitable resolution of complaints alleging any action prohibited by the Department
of Housing and Urban Development’s (HUD) (24 CFR 8.53(b) implementing Section 504 of the
Rehabilitation Act of 1973, as amended (29 USC 794). Section 504 states, in part, that “no
otherwise qualified handicapped individual . … shall solely by reason of his handicap, be excluded
from the participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance. . …”
Complaints should be addressed to: Mr. Lonzo Lester, Russell County Board of Supervisors, P.O.
Box 1208, Lebanon VA 24266, (276) 889-8000 who has been designated to coordinate Section
504 compliance efforts.
1 A complaint should be filed in writing or verbally contain the name and address of the
person filing it, and briefly describe the alleged violation of the regulations.


A complaint should be filed within 30 days after the complainant becomes aware of the
alleged violation. (Processing of allegations of discrimination occurring before this
grievance procedure was in place will be considered on a case-by-case basis.)


An investigation, as may be appropriate, shall follow a filing of a complaint. The
investigation will be conducted by Lonzo Lester. These rules contemplate informal but
thorough investigations, affording all interested persons and their representatives, if any,
an opportunity to submit evidence relevant to a complaint. Under 24 CFR 8.53(b), the
County need not process complaints from applicants for employment or from applicants
for admission to housing.


4, Awritten determination as to the validity of the complaint and description of resolution, if
any, shall be issued by Lonzo Lester and a copy forwarded to the complainant no later than
30 days after its filing.


The Section 504 coordinator shall maintain the files and records of County relating to the
complaints filed.


The complainant can request a reconsideration of the case in instances where he or she is
dissatisfied with the resolution. The request for reconsideration should be made within 7
days to the County.


7 The right of a person to a prompt and equitable resolution of the complaint filed hereunder
shall not be impaired by the person’s pursuit of other remedies such as the filing of a Section
504 complaint with the Department of Housing and Urban Development. Utilization of
this grievance procedure is not a prerequisite to the pursuit of other remedies.

These rules shall be construed to protect the substantive rights of interested persons, to
meet appropriate due process standards and to assure that the County complies with Section
504 and the HUD regulations.

Chairman, Board of Supervisors
Date
These rules shall be construed to protect the substantive rights of interested persons, to
meet appropriate due process standards and to assure that the County complies with Section
504 and the HUD regulations.
Chairman, Board of Supervisors
Date
RESIDENTIAL ANTI-DISPLACEMENT AND
RELOCATION ASSISTANCE PLAN CERTIFICATION
The Russell County Board of Supervisors will replace all occupied and vacant occupiable
low/moderate-income dwelling units demolished or converted to a use other than as
low/moderate income dwelling unit as a direct result of activities assisted with funds
provided under the Housing and Community Development Act of 1974, as amended. All
replacement housing will be provided within three (3) years of the commencement of the
demolition or rehabilitation relating to conversion.
Before obligating or expending funds that will directly result in such demolition or
conversion, the County will make public and advise the state that it is undertaking such
an activity and will submit to the state, in writing, information that identifies:


A description of the proposed assisted activity;


The general location on a map and approximate number of dwelling units by size
(number of bedrooms) that will be demolished or converted to a use other than as
low/moderate-income dwelling units as a direct result of the assisted activity;


A time schedule for the commencement and completion of the demolition or
conversion;


The general location on a map and approximate number of dwelling units by size
(number of bedrooms) that will be provided as replacement dwelling units;


The source of funding and a time schedule for the provision of replacement dwelling
units;


The basis for concluding that each replacement dwelling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial
occupancy; and


Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low- and moderate­
income households in the jurisdiction.


The County will provide relocation assistance to each low/moderate - income household
displace by the demolition of housing or by the direct result of assisted activities. Such
assistance shall be that provided under Section 104 ( d) of the Housing and Community
Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended.
The Russell County’s FY 19 project includes the following activities:
RESIDENTIAL ANTI-DISPLACEMENT AND
RELOCATION ASSISTANCE PLAN CERTIFICATION
‘The Russell County Board of Supervisors will replace all occupied and vacant occupiable
low/moderate-income dwelling units demolished or converted to a use other than as
low/moderate income dwelling unit as a direct result of activities assisted with funds
provided under the Housing and Community Development Act of 1974, as amended. All
replacement housing will be provided within three (3) years of the commencement of the
demolition or rehabilitation relating to conversion.
Before obligating or expending funds that will directly result in such demolition or
conversion, the County will make public and advise the state that it is undertaking such
an activity and will submit to the state, in writing, information that identifies:


A description of the proposed assisted activity;


The general location on a map and approximate number of dwelling units by size
(number of bedrooms) that will be demolished or converted to a use other than as
low/moderate-income dwelling units as a direct result of the assisted activity;


A time schedule for the commencement and completion of the demolition or
conversion;


4, The general location on a map and approximate number of dwelling units by size
(number of bedrooms) that will be provided as replacement dwelling units;


The source of funding and a time schedule for the provision of replacement dwelling
units;


The basis for concluding that each replacement dwelling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial
occupancy; and


Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low- and moderate-
income households in the jurisdiction.


The County will provide relocation assistance to each low/moderate — income household
displace by the demolition of housing or by the direct result of assisted activities. Such
assistance shall be that provided under Section 104 (d) of the Housing and Community
Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended.
The Russell County’s FY 19 project includes the following activities:
Construction of:
The Belfast Waterline Extension Project, Phase 2 will provide 45 occupied households
that do not have potable water along State Route (SR) 603 (Mountain Road) and Whites
Subdivision west of Lebanon on Route 19. The project consists of approximately 23,800
LF of 6, 4, 2, 1 and 3/4-inch waterline 45 meter and 5 fire hydrants.
The activities as planned will not cause any displacement from or conversion of
occupiable structures. As planned, the project calls for the use of existing right-of-way or
easements to be purchased or the acquisition of tracts of land that do not contain housing.
Russell County will work with the grant management staff, engineers, project area
residents, and the Department of Housing and Community Development to insure that
any changes in project activities do not cause any displacement from or conversion of
occupiable structures.
In all cases, an occupiable structure will be defined as a dwelling that meets local
building codes or a dwelling that can be rehabilitated to meet code for $25,000 or less.
Lonzo Lester
County Administrator
Russell County Board of Supervisors
Date
Construction of:
The Belfast Waterline Extension Project, Phase 2 will provide 45 occupied households
that do not have potable water along State Route (SR) 603 (Mountain Road) and Whites
Subdivision west of Lebanon on Route 19. The project consists of approximately 23,800
LF of 6, 4, 2, 1 and 3/4-inch waterline 45 meter and 5 fire hydrants.
The activities as planned will not cause any displacement from or conversion of
occupiable structures. As planned, the project calls for the use of existing right-of-way or
easements to be purchased or the acquisition of tracts of land that do not contain housing.
Russell County will work with the grant management staff, engineers, project area
residents, and the Department of Housing and Community Development to insure that
any changes in project activities do not cause any displacement from or conversion of
occupiable structures.
Inall cases, an occupiable structure will be defined as a dwelling that meets local
building codes or a dwelling that can be rehabilitated to meet code for $25,000 or less.
Lonzo Lester
County Administrator
Russell County Board of Supervisors
Date
FAIR HOUSING
CERTIFICATION
Compliance with Title VIII of the Civil Rights Act of 1968
Whereas, Russell County has been offered and intends to accept federal funds authorized
under the Housing and Community Development Cat of 1974, as amended, and;
Whereas, recipients of funding under the Act are required to take action to affirmatively
further fair housing:
Therefore, Russell County agrees to take at least one action to affirmatively further fair
housing each grant year, during the life of its project funded with Community
Development Block Grant funds. The action taken will be selected from a list provided
by the Virginia Department of Housing and Community Development.
Chairman
Date
FAIR HOUSING
CERTIFICATION
Compliance with Title VIII of the Civil Rights Act of 1968
Whereas, Russell County has been offered and intends to accept federal funds authorized
under the Housing and Community Development Cat of 1974, as amended, and
Whereas, recipients of funding under the Act are required to take action to affirmatively
further fair housing:
Therefore, Russell County agrees to take at least one action to affirmatively further fair
housing each grant year, during the life of its project funded with Community
Development Block Grant funds. The action taken will be selected from a list provided
by the Virginia Department of Housing and Community Development.
Chairman
Date
FAIR HOUSING RESOLUTION
Russell County, Virginia
LET IT BE KNOWN TO ALL PERSONS of the County of Russell that discrimination
in the sale, rental, leasing, financing of housing or land to be used for construction of
housing, or in the provision of brokerage services because of race, color, religion, sex,
national origin, familial status, or disability is prohibited by Title VIII of the 1968 Civil
Rights Act as amended (Federal Fair Housing law). It is the policy of the County of
Russell to implement programs to ensure equal opportunity in housing for all persons
regardless of race, color, religion, sex, national origin, familial status, or disability.
Therefore, the County does hereby pass the following resolution.
BE IT RESOLVED that, within available resources, the County will assist all persons
who feel they have been discriminated against because of race, color, religion, sex,
national origin, familial status, or disability to seek equity under Federal and State laws
by filing a complaint with the Human Rights Commission or the US Department of
Housing and Urban Development, Atlanta Regional Office Compliance Division.
BE IT FURTHER RESOLVED that the County shall publicize this resolution and,
through this publicity, shall cause owners of real estate, developers and builders to
become aware of their respective responsibilities and rights under the Federal Fair
Housing law and any applicable State or local laws or ordinances.
SAID PROGRAM will at a minimum include, but not be limited to: (1) the printing and
publicizing of this policy and other applicable fair housing information through local
media and community contacts; (2) distribution of posters, flyers and any other means
which will bring to the attention to those affected, the knowledge of their respective
responsibilities and rights concerning equal opportunity in housing.
Adopted this 2nd day of December, 2019:
Chairman
FAIR HOUSING RESOLUTION
Russell County, Virginia
LET IT BE KNOWN TO ALL PERSONS of the County of Russell that discrimination
in the sale, rental, leasing, financing of housing or land to be used for construction of
housing, or in the provision of brokerage services because of race, color, religion, sex,
national origin, familial status, or disability is prohibited by Title VIII of the 1968 Civil
Rights Act as amended (Federal Fair Housing law). Itis the policy of the County of
Russell to implement programs to ensure equal opportunity in housing for all persons
regardless of race, color, religion, sex, national origin, familial status, or disability.
Therefore, the County does hereby pass the following resolution.
BE IT RESOLVED that, within available resources, the County will assist all persons
who feel they have been discriminated against because of race, color, religion, sex,
national origin, familial status, or disability to seek equity under Federal and State laws
by filing a complaint with the Human Rights Commission or the US Department of
Housing and Urban Development, Atlanta Regional Office Compliance Division.
BE IT FURTHER RESOLVED that the County shall publicize this resolution and,
through this publicity, shall cause owners of real estate, developers and builders to
become aware of their respective responsibilities and rights under the Federal Fair
Housing law and any applicable State or local laws or ordinances.
SAID PROGRAM will at a minimum include, but not be limited to: (1) the printing and
publicizing of this policy and other applicable fair housing information through local
media and community contacts; (2) distribution of posters, flyers and any other means
which will bring to the attention to those affected, the knowledge of their respective
responsibilities and rights concerning equal opportunity in housing.
Adopted this 2nd day of December, 2019:
‘Chairman,
(
Law, Authority, or Factor Mitigation Measure
VA Fish and Wildlife Service Endangered species may occur
Determination:
~ Finding of No Significant Impact [24 CPR 58.40(g)(l); 40 CPR 1508.27]
The project will not result in a significant impact on the quality of the human environment.
D Finding of Significant Impact [24 CPR 58.40(g)(2); 40 CPR 1508.27]
The project may significantly affect the quality of the human environment.
Preparer Signature: ~-;-1Jufi~ Date: ----
( Name/Title/Organization: Dcbbrc., Ybi \Tun1 tSeo f’V’L f/ann~
(
Cumh:iantA f/ah,~ {Jpc.,
Certifying Officer Signature: ________________ Date: ___ _
Name/Title: ----------------------------
This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Rev. 05/16/2014 Appendix 2.A: Environmental Review
45
Taw, Authority, or Factor Mitigation Measure
VA Fish and Wildlife Service Endangered species may occur
Determination:
& Finding of No Significant Impact [24 CFR 58.40(g)(1); 40 CFR 1508.27]
‘The project will not result in a significant impact on the quality of the human environment.
C1 Finding of Significant Impact [24 CFR 58.40(g)(2); 40 CFR 1508.27]
‘The project may significantly affect the quality of the human environment.
Preparer Signature: (Oya Date:
Name/Title/Organization: Debbre, Milton, Seni Plonne-
—Cumbedand Platin PDC
Certifying Officer Signature: Date:
Name/Title:
This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CPR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Rev, 05/16/2014 ‘Appendix 2.A: Environmental Review
45
(
l
(
DETERMINATION:
D Box “A” has been checked for all authorities. For Categorically Excluded actions
pursuant to §58.35(a) [Does not apply to EA or EIS level ofreview which can never
convert to Exempt], the project can convert to Exempt, per §58.34(a) (12), since the
project does not require any compliance measures (e.g., consultation, mitigation, permit
or approval) with respect to any law or authority cited at §58.5. The project is now
made Exempt and a contract may be issued by DHCD; OR
Box “B” has been checked for one or more authority. For Categorically Excluded
actions pursuant to §58.35(a), the project cannot convert to Exempt since one or more
authority requires compliance, including but not limited to consultation with or approval
from an oversight agency, performance of a study or analysis, completion ofremediation
or mitigation measure, or obtaining of license or permit. Complete pertinent
compliance requirement(s), publish NOI/RROF, request release of funds (HUD-
710~.15), and wait for DHCD to issue a formal contract before committing funds;
OR
D This project is not a Categorically Excluded action pursuant to §58.35(a), or may result in
a significant environmental impact to the environment, and requires preparation of an
Environmental Assessment (EA). Prepare the EA according to 24 CFR Part 58 Subpart
E.
MITIGATION MEASURES AND CONDITIONS FOR PROJECT APPROVAL: (If Box B
is checked, provide details regarding further consultation, mitigation, permit requirements or
approvals required to be incorporated into public notices and project requirements such as
contracts, grants, loan conditions, etc. as described in the Statutory Worksheet) . Ensure
required measures are included in 7015.15 Project Description Section.
Preparer’s Signature Date
1f:bbic. th \izln ,)~;vffanh-<
reparer’s Name (printed) Title (printed)
AUTHORIZED RESPONSIBLE ENTITY OFFICIAL:
Authorized Responsible Entity Signature Date
DETERMINATION:
o
Box “A” has been checked for all authorities. For Categorically Excluded actions
pursuant to §58.35(a) [Does not apply to EA or EIS level of review which can never
convert to Exempt], the project can convert to Exempt, per §58.34(a) (12), since the
project does not require any compliance measures (e.g., consultation, mitigation, permit
‘or approval) with respect to any law or authority cited at §58.5. The project is now
made Exempt and a contract may be issued by DHCD; OR
Box “B” has been checked for one or more authority. For Categorically Excluded
actions pursuant to §58,35(a), the project cannot convert to Exempt since one or more
authority requires compliance, including but not limited to consultation with or approval
from an oversight agency, performance of a study or analysis, completion of remediation
or mitigation measure, or obtaining of license or permit. Complete pertinent
compliance requirement(s), publish NOU/RROF, request release of funds (HUD-
7105.15), and wait for DHCD to issue a formal contract before committing funds;
OR
This project is not a Categorically Excluded action pursuant to §58.35(a), or may result in
a significant environmental impact to the environment, and requires preparation of an
Environmental Assessment (EA). Prepare the EA according to 24 CFR Part 58 Subpart
E.
MITIGATION MEASURES AND CONDITIONS FOR PROJECT APPROVAL: (if Box B
is checked, provide details regarding further consultation, mitigation, permit requirements or
approvals required to be incorporated into public notices and project requirements such as
contracts, grants, loan conditions, etc. as described in the Statutory Worksheet). Ensure
required measures are included in 7015.15 Project Description Section.
Tori: Ault
Preparer’s Signature Date
Hon
rer’s Name (printed) Title (printed)
AUTHORIZED RESPONSIBLE ENTITY OFFICIAL:
‘Authorized Responsible Entity Signature Date
Request for Release of Funds
and Certification
U.S. Department of Housing
and Urban Development
Office of Community Planning
and Development
OMB No. 2506-0087
(exp. 07/31/2017)
This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and
requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental
review responsibility by units of general local government and States. Public reporting burden for this collection of information is estimated
to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and
a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
Part 1. Program Description and Request for Release of Funds (to be completed by Responsible Entity)

Program Title(s)

CDBG -State Funds
2. HUD/State Identification Number , 3. Recipient Identification Number
B-04-DC-51-0001 (optional)

OMB Catalog Number(s) 5. Name and address of responsible entity
14.228 Russell County board of Supervisors

,.6 . …,F=-o-r.,…in…,.fo-rm-at"“io_n_a…,.b-o-ut–t’”"'hi–s-re_q_u-es_t, c-o-n–ta-c,–t (,.-n-am-e…,.&-p…,.h-on-e-nu-m…,b-e…,r) __ _, PO Box 1208
Lonzo Lester 276-889-80000 Lebanon, VA 24266


HUD or State Agency and office unit to receive request
DHCD/PAAO


Name and address of recipient (if different than responsible entity)


Main Street Centre
600 East Main Street, Suite 300
Richmond, VA 23219-2340
The recipient(s) of assistance under the program(s) listed above requests the release of funds and removal of environmental
grant conditions governing the use of the assistance for the following


Program Activity(ies)/Project Name(s)
Belfast Waterline Extension Project, Phase 2


Program Activity/Project Description


Previous editions are obsolete

Location (Street address, city, county, State)
Russell County, Virginia Belfast Community

form HUD-7015.15 (1/99)
U.S. Department of Housing (OMB No. 2506-0087
Request for Release of Funds US. Derwent of Hon eed
and Certification Office of Community Planning
and Development
‘This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and
requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental
review responsibility by units of general local government and States. Public reporting burden for this collection of information is estimated
to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and
a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
Part 1. Program Description and Request for Rolease of Funds (to be completed by Responsible Entity)

Program THT 2 HUB Sat oeation Naber] 3: REN TUSRURCRION Nabe
CDBG -State Funds B-04-DC-51-0001_ | °""™?

OMB Gaaeg Namba) 5 Naty and aos of reponaia ony
14228 Russell County board of Supervisors
8: Fer maton SORT ain Sin ave Ka a) ——|PO Box 1208
Lonzo Lester 276-889-80000 ebanon, VA 24268
‘6. HUD oF State Agency and office unit to recelve request 7, Name and address of recipient (if different than responsible entity)
DHCDIPAKO
Main Street Centre
600 East Main Street, Suite 300
Richmond, VA 23219-2340
‘The recipient(s) of assistance under the program(s) listed above requests the release of funds and removal of environmental
‘grant conditions governing the use of the assistance for the following
aly, couny, Statay
9, Program Aciniiyiosy Project Namvo(e), 76, Location Stteet aadra
jelfast Community
Belfast Wateriine Extension Project, Phase 2 Russell County, Virgini

Program Actvty/Project Description

Previous editions are absolote form HUD-7016.46 (1/98)
Part 2. Environmental Certification (to be completed by responsible entity)
With reference to the above Program Activity(ies)/Project(s), I, the undersigned officer of the responsible entity, certify that:


The responsible entity has fully carried out its responsibilities for environmental review, decision-making and action pertaining
to the project(s) named above.


The responsible entity has assumed responsibility for and complied with and will continue to comply with, the National
Environmental Policy Act of 1969, as amended, and the environmental procedures, permit requirements and statutory obligations
of the laws cited in 24 CFR 58.5; and also agrees to comply with the authorities in 24 CFR 58.6 and applicable State and local
laws.


The responsible entity has assumed responsibility for and complied with and will continue to comply with Section 106 of the National
Historic Preservation Act, and its implementing regulations 36 CFR 800, including consultation with the State Historic Preservation
Officer, Indian tribes and Native Hawaiian organizations, and the public.


After considering the type and degree of environmental effects identified by the environmental review completed for the proposed


project described in Part 1 of this request, I have found that the proposal did D did not[{] require the preparation and
dissemination of an environmental impact statement.


The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public
in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure.


The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and
requirements of24 CFR Part 58.


In accordance with 24 CFR 58.71(b), the responsible entity will advise the recipient (if different from the responsible entity) of
any special environmental conditions that must be adhered to in carrying out the project.


As the duly designated certifying official of the responsible entity, I also certify that:


I am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969
and each provision oflaw designated in the 24 CFR 58.5 list of NEPA-related authorities insofar as the provisions of these laws
apply to the HUD responsibilities for environmental review, decision-making and action that have been assumed by the responsible
entity.


I am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the Federal courts for the enforcement
of all these responsibilities, in my capacity as certifying officer of the responsible entity.


Signature of Certifying Officer of the Responsible Entity Title of Certifying Officer
Date signed
x
Address of Certifying Officer
Part 3. To be completed when the Recipient is not the Responsible Entity
The recipient requests the release of funds for the programs and activities identified in Part 1 and agrees to abide by the special
conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in
the scope of the project or any change in environmental conditions in accordance with 24 CFR 58.7l(b).
Signature of Authorized Officer of the Recipient Title of Authorized Officer
Date signed
x
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729, 3802)
Previous editions are obsolete form HUD-7015.15 (1/99)
Part 2, Environmental Certification ((0 be completed by responsible entity)
With reference to the above Program Activity(ies)/Project(s), I, the undersigned officer of the responsible entity, certify that:
1, The responsible entity has fully carried out its responsibilities for environmental review, decision-making and action pertaining
to the project(s) named above,
. The responsible entity has assumed responsibility for and cx
Environmental Policy Act of 1969, as amended, and the envi
‘of the laws cited in 24 CFR $8.5; and also agrees to comply
Jaws.
‘The responsible entity has assumed responsibility for and complied with and will continue to comply with Section 106 of the National
Historic Preservation Act, and its implementing regulations 36 CFR 800, including consultation with the State Historic Preservation
Officer, Indian tribes and Native Hawaiian organizations, and the public.
‘After considering the type and degree of environmental effects identified by the environm.
project described in Part 1 of this request, I have found thatthe proposal did [_] did not
dissemination of an environmental impact statement,
‘The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public
in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure.
‘The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and
requirements of 24 CFR Part 58.

In accordance with 24 CFR 58.71(b), the responsible entity will advise the recipient (if different from the responsible entity) of

‘any special environmental conditions that must be adhered to in carrying out the project.
iplied with and will continue to comply with, the National
nimental procedures, permit requirements and statutory obligations
the authorities in 24 CFR $8.6 and applicable State and local
tal review completed for the proposed
require the prepa
As the duly designated certifying official of the responsible entity, I also certify that:


1.am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969
and each provision of aw designated in the 24 CFR 58.5 list of NEPA-related authorities insofar as the provisions of these laws
apply to the HUD responsi for environmental review, decision-making and action that have been assumed by the responsible
entity.


1am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the Federal courts for the enforcement
of all these responsibilities, in my as certifying officer of the responsible entity.


‘Signature of Certifying Officer of the Responsible Entity Title of Certifying Officer
“ ated
x
‘Address of Certifying Officer
Part 3. To be completed when the Recipient is not the Responsible Entity
“The recipient requests the release of funds for the programs and activities identified in Part 1 and agrees to abide by the special
conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in
the scope of the project or any change in environmental conditions in accordance with 24 CER 58.71(b).
‘Signature of Authorized Ofer ofthe Recipient Tile of Authorized Officer
Date signed
x
‘Warning: HUD will prosocute falso claims and statements. Conviction may result in erminal andlor el penalties. (18 U.S.C. 1001, 1010, 1012; 31 USC.
3729, 3802)
Previous editions are obsolete form HUD-7018.18 (1/98)
DHCD APPROVAL:
LOCAL APPROVAL:
APPROVAL DATE:
Budget
Russell County Board of Supervisors CIG#19-14-36
2-Dec-19
TOTAL CDBG NON-CDBG
LINE ITEM IDIS # BUDGET BUDGET BUDGET
ADMINISTRATION
Grant Management 50,000.00 50,000.00 0.00
Legal Bond Counsel 7,500.00 0.00 7,500.00
Subtotal 57,500.00 50,000.00 7,500.00
WATER
Architect/Engineer/Design 85,000.00 0.00 85,000.00
Inspection 20,000.00 0.00 20,000.00
Construction/Improvements 635,000.00 580,000.00 55,000.00
Other Permits 5,500.00 0.00 5,500.00
Contingency 61,805.12 0.00 61,805.12
Subtotal 807,305.12 580,000.00 227,305.12
TOTAL 864,805.12 630,000.00 234,805.12
DHCD APPROVAL:
LOCAL APPROVAI
APPROVAL DATE:
Budget
Russell County Board of Supervisors CIG#19-14-36
2-Dec-19
TOTAL CDBG NON-CDBG
LINE ITEM. DIS #| BUDGET BUDGET BUDGET
[ADMINISTRATION
[Grant Management 50,000.00} 50,000.00} 0.00}
|Legal Bond Counsel 7,500.00 0.00 7,500.00}
[Subtotal 57,500.00| 50,000.00] 7,500.00]
WATER.
Architect/Engineer/Design 85,000.00] 0.00] 85,000.00]
Inspection 20,000.00} 0.00) 20,000.00)
Construction/Improvements 635,000.00] 580,000.00} _55,000.00}
Other Permits 5,500.00) 0.00] 5,500.00]
[Contingency 61,805.12! 0.00] 61,805.12]
[Subtotal 807,305.12] 580,000.00] _227,305.12|
TOTAL, 864,805.12/ 630,000.00) 234,805.12!
Board of Supervisors  Action Item
137 Highland Drive Presenter: Chairperson

Lebanon, VA 24266
Meeting: 12/2/19        6:00 PM
Russell County Government Center
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011
www.russellcountyva.us
Board Appointments
RC Industrial Development Authority (IDA)
Tony Dodi   4-Year Term
Richard Lockridge  4-Year Term
Mike Hincher  4-Year Term
Cumberland Mountain Community Service Board
Donald Ramey  4-Year Term
Highway & Safety Committee
Linda Cross   2-Year Term
Southwest VA EMS Council
Maxie Skeen  4-Year Term
Heart of Appalachia Authority
Vacant    4-Year Term
Department of Social Services Board
Laurel Rasnick (Resigned)
STAFF RECOMMENDATION(s):  Board Discretion.

SUGGESTED MOTION(s):  Motion to appoint Board Members.
Board of Supervisors Action Item
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266
Meeting: 12/2/19 6:00 PM
Board Appointments
RC Industrial Development Authority (IDA)
Tony Dodi 4-Year Term
Richard Lockridge 4-Year Term
Mike Hincher 4-Year Term
Cumberland Mountain Community Service Board
Donald Ramey 4-Year Term
Highway & Safety Committee
Linda Cross 2-Year Term
Southwest VA EMS Council
Maxie Skeen 4-Year Term
Heart of Appalachia Authority
Vacant 4-Year Term
Department of Social Services Board
Laurel Rasnick (Resigned)
STAFFRECOMMENDATION(s): Board Discretion.
SUGGESTED MOTION(s): Motion to appoint Board Members.
Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us
Board Appointments for 2019
Name Term Term Ending Phone Number
Community Policy Managemant Team
Lonzo Lester Four Year November 4, 2019
Jeffrey Brintle Three Year November 7, 2019
Name Term Term Ending Phone Number
Cumberland Mountain Community Service Board
Donald Ramey - Four Year December 31, 2019
Department of Social Services
Rebecca Dye Four Year December 31, 2019
Laurel Rasnick (Fill unexpired term) Four Year June 30, 2022
Name Term Term Ending Phone Number
Fin_ney Comm_unity Center
, …
" .
. ·-·····’ – … —· --·- - . ·- -·— ·-'" - -
Edward Tiller . ‘’ ,.,’ .,:
Two Year December 4,2019 · … - ,;•.· …
~ '·
.,. ::~ .• !•O… :•; ., "-·-, … , … , .







Highway and Safety
Linda Cross Two Year December 31, 2019
IDA
Mike Hincher Four Year December 31, 2019
Tony Dodi Four Year December 31, 2019
Richard Lockridge Four Year December 31, 2019
Southwest VA EMS Council
Maxie Skeen Four Year December 31, 2019
|Community Policy Managemant Team
Board Appointments for 2019
Lonzo Lester Four Year November 4, 2019
lieffrey Brintle Three Year November 7, 2019
fcambertand MGunEATe ae
[DonaldRamey ae Four Year December 31, 2019
[Department of Social Services
Rebecca Dye Four Year December 31, 2019
Laurel Rasnick (Fill unexpired term) Four Year June 30, 2022
Finney Community Center
[Edward Tiller Two Year December 4, 2019
Highway and Safety.
Linda Cross Two Year December 31, 2019
IDA
Mike Hincher Four Year December 31, 2019
[Tony Dodi Four Year December 31, 2019
Richard Lockridge Four Year December 31, 2019
[Southwest VA EMS Council
Maxie Skeen Four Year. December 31, 2019
COUNTY OF RUSSELL, VIRGINIA
COMlWIT’fEE APPLICATION
CmTently Serv
NAME:
(Last) CFirst) (Middle Initial) (Mr., Mrs., Miss, Rank)
HOME ADDRESS:
b./f;/it j <if’ c .i).,/_G#~
(Email Address)
TELEPHONE NUMBERS: o2Z6. RZ.l ~ 6’?17 , 2.7~- 7~/-/'f39
(Home) (Business) (FAX)
PROFESSION/VOCATION:
BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE:
(List no inore than 3 – in order of preference :)
OTHER INTERESTS:
EDUCATION:
·" JOB EXPERIENCE:/’ , -’
c,…-~V a
/)!J/.ne ;&l’e"1"" f:r
CIVIC OR SER VICE ORGANIZATION EXPERIENCE: 9 )1/f an
,J>oE

: 4r e>/ );/J/r’L’ e_

h> … ,/i-r
7
ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? ,& o.,a L!
6
:,0L·2<.1 /ttJY)
IF YES, PLEASE NAME:
HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?
IF YES, PLEASE NAME: ,5.,. c , . , / .ftr v, · <( e FL
ARE YOU A REGISTERED VOTER? DISTRICT NUMBER: 3
COMMITTEE APPLICATION ate Rene
Lette sett
COUNTY OF RUSSELL, VIRGINIA D) E I
ah] }
Currently Serv}
vas A Bill,
ast) feist)
HOME ADDRESS: BOREL Chhthy barn Bh
Hanake W262
‘TELEPHONENUMBERS:, 274 …P7?- 606, 276-720-2922
(PAX)
(Home) (Business)
PROPESSION/VOCATION: i (4A alles Bes nitk
BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: . Sohwiwel: eels
(List no more than 3 ~ in order of preference :)
OTHER INTERESTS:
EDUCATION: Pipl all ni oe sUvce
ee, farm ,—apetete thrushiny butivere 32
, .
mine ferensn Ler Tal, L Cal Co
CIVICOR SERVICE ORGANIZATION EXPERIENCE: yy 1 Sonel. Servite Keb, Clesind E. )
Blof Deets Onboi ©o% POE nan Cola)
ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? 2°/ of? Ap | oca foo 7
IF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? fos
IPYES, PLEASENAME: S00 +2) Sorycee Bol.
ARB YOU AREGISTERED VOTER? 25, pisrricrNumper: 3
COUNTY OF RUSSELL, VIRGINIA
COMMITTEE APPLICATION
Cunently Ser g o·~~~~~~~JL
NAME: ~~\s
(Last) (First) (Middle Initial) (Mr., Mrs., Miss, Rank)
HOME ADDRESS:
Seel-~ @ho+~,\ … ~
(Email Address)
TELEPHONENUMBERS: ~i(p- 0\ \ - ~'–-:;:21 ':2.i(9- '8’0’3- 5(o3r ;;2…l(o- COCCO--, (o3’B
(Home) (Business) (FAX)
PROFESSION/VOCATION: <ft~()‘\ 00.\e_.e_(
BOARDS/COMMISSIONS ONWHICHYOUWISHTO SERVE: ~eel. J… &A.al & (’\f\Ce,S
(List no more than 3 – in order of preference :)
CIVIC OR SERVICE ORGANIZATION EXPERIENCE:
ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION?
IF YES, PLEASE NAME:
HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? No
IF YES, PLEASE NAME:
ARE YOU A REGISTERED VOTER? DISTRICT NUMBER:
COUNTY OF RUSSELL, VIRGINIA
COMMITTEE APPLICATION
(Middle Initial) (Mr, Mrs., Miss, Rank)
(Last) First)
xowpappess:  QAT\ TIAN Road
\ x I AQWAloO Sed_s @hatea. com
(Bmnail Address)
TELEPHONENUMBERS: Q(p- AW - QAZ] ANo- BBS- SLB A1b- 84-138
(Home) (Business) (PAX)
proressionvocarion: GP oheMion (LP ceH
BOARDSICOMMISSIONS ON WHICH YOU WISH TO SERVE: Goad of Social Qowices
(Cistno more than 3 ~ in order of preference :)
: y/ C JUN ¢ DS 4 it
CIVICOR SERVICE ORGANIZATION EXPERIENCE: Please coke Ae back Page.
ARBYOU CURRENTLY A MEMBER OFA RUSSELL COUNTY BoaRD ox commission? —_\ ey |
IF YES, PLEASE NAME:
HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR Commission? — No.
IF YES, PLEASE NAME:
ARE YOU AREGISTERED VOTER? Ues DISTRICT NUMBER:
he
Oo caer
Kin
Breckion
~l L.‘=“”’*"’ …..>Ull __ :,__, … -
· ~''.CYJ~ 1 R\lli~ ~~ 'Su.'o- ~c_e -

····· 

Role Rassdh Cowrly- Sulo- OWRice.




NAME: 

HOME ADDRESS: 

COUNTY OF RUSSELL, VIRGINIA 

COMMITTEE APPLICATION : 

(Last) -(First) 

1ELEPHONE NUMBERS: ;i._ 7 f- · '1 7 I - D & b _:;-

L = _!;!_n~ Form __ J 

e ent:NOV 2 

Currently Serving On : 

A 
(Middle Initial) (Mr.; Mrs., Miss, Rank) 

-/c/vd, "@rw5'-e~l .;t.-1'2. ·Vu ·LAJ 

(Email Address) 

(Home) . (Business) (FAX) 

PROFESSION/VOCATION: KEl1-R.l.3:D /tY ~or . o-- £ ll; ~;(1VbN 
I 

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: /? u 5 5 e I ( (i o · Z:..)) A 

(List no more than 3 -- in order of preference:) 

OTHER INJERESTS: 

EDUCATION: 

JOB EXPERIENCE: 

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: 

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? 

IF YES, PLEASE NAME: 

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? '/ES 
IF YES, PLEASE NAME: 

ARE YOU A REGISJERED VOTER? DISTRICT NUMBER: 

COUNTY OF RUSSELL, VIRGINIA

COMMITTEE APPLICATION Date
Currently Serving On :
name; (Dodi Netson “A We
(Last) First) (Middle Initial) (Mr. Mrs., Miss, Rank)
HOME ADDRESS: — PO Boy 7/4
od Orus: Va
LEBANON YA 242-66 Aelod Orunsett at Vartrs

(Email Address)

‘TELEPHONE NUMBERS: 276-9 71-O66 S
(Home) (Business) (FAX)

PROFESSIONVOCATION: [RETIRED / Mayor of LEBAVO/

BOARDS/COMMISSIONS ON WHICH YOU WISH TO SERVE: Russe// Co. FDA

(List no more than 3 ~ in order of preference:)

OTHER INTERESTS:

ppucation: Af Af- Sewook Adcuewrs/ee Leow

sopExpERENcr: 3S years- Russet/ Co Public Setools
7

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? YES
rvespueasename, Russele Co- FdA

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? Yes

iryes,peaseNAME: Russell Co. TOA

ARE YOU A REGISTERED VOTER? Ves DISTRICTNUMBER: _ 5




RUSSELL COUNTY BOARD OF SUPERVI 

BOARD I COMMITTEE APPLICATION 

(Please print or type in black ink) 

NAME: 

(Last) 

MAILING ADDRESS: ~ Q o> 5 ~ \t e,-e_,J\} \)ft J.._ l.,e.'1 ~ '() 

E91lADDRESS: le.18&N o,J . ~... p LJ a (ob 

TELEPHONE NUMBERS: /) 7 ~ · g g , .. g J (p 7 
. I 

(Home) 

PROFESSIONNOCATION: 

BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE: 

(List no more than 3 -- in order of preference :) . 

OTHER INTERESTS: 

EDUCATION: 

-- lri:r 

8vtq1we.ss D~1t-e.-e.. Svec_ 
RtA~~-

JOB EXPERIENCE: 

0 
CIVIC OR SERVICE ORGANIZATION EXPERIENCE: 

(Business) 

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? 

IF YEs. PLEASE NAME: ... Pb A J\JAJ / N 'if ~mm 1 s '" .N I '1 yfl.S 
I 

(Email Address) 

() 7 /; -/() / - 7 7 /'j 
(Celt) 

HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? 

IFYES,PLEAsENAME: , Qvsse.1...L · Co ~ ~ I l>1RS 

~~~I~ 
~ -;s4ti {2bl5 

l-i.y/25 
41 /).u,.9tJ/1 

RUSSELL COUNTY BOARD OF SUPERVIS
BOARD / COMMITTEE APPLICATION

DATE OF APPLICATION:

(Please print or type in black ink)

name: HARRY Ler Gu son He Ferg Qo1e® ovrhooke cor
irs 7 (Last) (Email Address)
manincappress: 9395 Neecen Vhbey 2D
E911 ADDRESS: hewanod Va- ayabb
TELEPHONENUMBERS: @£7 4-939 -S)lo7 B26-70/-7719
(Home) (Gsines) (Catt)

PROFESSION/VOCATION:

BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE: oA

(List no more than 3 -- in order of preference :)

OTHER INTERESTS:

EDUCATION: Ness ee Vo
Reok Estate onacaror -
yopexraience: — /Yyniru Cquajamon Abyes - Toy Gaouon /byes
Crag . . ,
Ourner tf Rood izte - Qu pimern (YRS — Roptal Bisnosries ~ Lanning.
ali ZuspcHr

Hv TwspecTeR — Soib EROSimed

+ Siconece

CIVIC OR SERVICE ORGANIZATION EXPERIENCE:

ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? yes
IPYES, PLEASE NAME: . PLANNING Commisian 6 yes ofp bee 2219

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? yi)

IF YES, PLEASE NAME: Russer. Co Soar? bennteo Ilyas al } SAL avis

enw Bowk of buparnisow er





RUSSELL COUNTY BOARD OF SUPERVISORS 

BOARD I COMMITTEE APPLICATION 

DATE OF APPLICATION: I J I 1 5 \ 2.0 \ 9 
(Please print or type in black ink) 

NAME: 

(First) (Last) (Email Address) 

MAIL!NGADDRESS: '?.G. ~~)l 2-CJ8 I \ LiZ·fu~r0<JN I VA l..4&~ 

E911ADDRESS: d.vO--:+- N l\t.J&L1Z AVf:" I L=E~BrJ~rJl Vfi 2/l-·2.fu0 

TELEPHONE NUMBERS: ~+b-1:, <ta - c14 .. 1 ~ 
(Home) (Business) (Cell) 

PROFESSION/VOCATION: Pl-\ f\e.Jv\A..~~' 

BOARDS/COMMITTEE ON WHICH YOU WISH TO SERVE: 

(List no more than 3 -- in order of preference :) 

rnucAT10N: ~"'!:> ~ 1-) :~tog~ VM!J 1~<; PhMrOOJ±\ M\J/~- V~JJ.. ·; ·DDC"Td!Z. ot:' 

P-HAQ.f'/)t-\01 UN~ Cho-.~~ l it: U 
JOB EXPERIENCE: c 1-\ ~ t-\..\ VA j,J..LY M*='D \tfH- ccrvTi::R -s 1 l\J c..,t=: -:T1."'Al~ 1 q is +c 
'Pfor.-~rzm-i CL\N1LAL.,.. !--lo~ f:> ITAL- Pf-lfl~-l\IQ0~11~u1R~ot- zoos .. z.0 15· 

c1v1coRsERv1cE0RaANizAnoN ExrERmNcE: PR.E:~r.JTi..:1 McM ~g,, fxraAtJ()d tll~RJAL 

vti'-0\t- , li.t 1~ 'S~~ l1Mt'¢-.n·T~'if Lq;~t~~J JVl:i;-M\\19..AAJ.- Urv1 C ) 

ARE YOU CURREN TL y A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? '" i?"'S I .' 1) A 

IF YES, PLEASE NAME: L D A -------------------------
HAVE YOU PREVIOlJSL Y SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? _fV~A~---

IF YES. PLEASE NAME: 

RUSSELL COUNTY BOARD OF SUPERVISORS

BOARD / COMMITTEE APPLICATION

pareorarpuicarion: I} 18 | 2014
(Pease print or type in black nk)

wane: PCHARD LyckeaDoe VMTMCVUN © SieTEL. NET

Crst) ce) (Email Address)

maiuinaapperss: P.O. Box 2991, LEBANON VA 24AGle
wuappass: _QOtN ANGLE AVE, tr manon, VA Z2426b

TELEPHONENUMBERS: Nf APb~ 596-4029 AtL~LIA-W1Y

(ome) (Business) (ell)

PROFESSION/VOCATION: _ PRARMACST
BOARDSICOMMITTEE ON WHICH YoU wisiiTO SERVE: _JWDUSTP4AL- DEVELORMENT AutHorlTy

(List no more than 3 - in order of preference :)

OTHERINTERESTS: GARDENING, Fishin, Huntinde— + Renbuk—

epucation: BS yr Biology Vor, Bo Phacmany MWV-VU, DoctaR oF
Praewincy UNC Chopel MU

sopexrerience: CLINCH VALLEY MEDWAL CENTER SINCE TudE 1498 +o
PRESENT; CLIN OAL Hosp ITAL PHARMAUST + Diggerng. 2005 - 2015
CIVICOR SERVICE ORGANIZATION EXPERIENCE: PREGEATLY MEMPRER LepaWon MennagiAl.
UME; CHAIR SORE (omminte LeAnn Memoear Mm A

[ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BoaRDoRcommiTrEE? Yes ~ IDA

weves, pLease Name: 2 DAL

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD oR CommiTTEE? = _ NAV

LE,

IF YES, PLEASE NAME:





patgor appuication: Aus. |, 2014
Aue Zeoq
(Pease print or type in black ink)

name: Dywwce E.  Coresrout DcHRe staan @ TERRATECH ENG, Com
First) (Last) (Email Address)

wauncappness: "P.O, Bex 1917, Lepanion', VA z42ee
ronappress: _ 306 Deer Vrew £8, LEBANON, VA 24-766

TELEPHONENUMBERS: 276-889-0467 716-935-4141 423- B17-5H40

(Home) (Business) (cel

prorsssionwvocation: “Proxect Deersn Euemeter coe Cryez, EAWRONMESTHL tMoNe

BOARDSICOMMITTEE ON WHICH YOU WiSH'T0 SERVE: CAtDusrgrac Devecopment Aurmorety

(List no more than 3 = in order of preference 3) Economec Dévevormest + Touarsu
Fupice SERV cce Aurorert
omuerinterests: Sgetvc “Russew Co. Grow + BE More Systane

EDUCATION: BS gw Msnene EnerNeerrnc: sack 6 cuasses of Dousee B.S. xn Cever.

Sxnce. 1987, Z HAVE WERKED TA ENCENEERING RELATED POS ET TONS oF
JOBEXPERIENCE: “@ozyzz (ROADS, WATER, SEWER, LANDFFLL, ATRPORTS, ETC) * EnvtRONMEATAL
(ESC,SWM, SPCC, SWPPP, 202, WASTE MANAGEMENT, STREAM + LIETLANDS MLTLGATCON PLANS
SX PERMERENG £ MINTNG (Desten Panneie t Peenrrrce - HAVE Focused ON HEoHER (SEEBACO)
ARD OF DIRECTOR FROM SEPT. 2000 UNizL
CIVIC OR SERVICE ORGANIZATION EXPERIENCE: EPL 2018 oF THE Russece Co. Pyguce SERVICE
AuTHORTIN AND THE Foanek "Beprast HANsonverle Pusece LATER AUTH ORLTY “(BHPWA)
SERVENG As CHACRMAN oF BHPWA + RCPSA apt SERVERAL TIMES. Also, CHURCH Bus, Apacs,

ARE YOU CURRENTLY A MEMBER OFA RUSSELL COUNTY BOARD oRComMiTTEE? No

IF YES, PLEASE NAME:

HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR ComMITrEE? Yigg ~ Bort
Beurast~Hansonvawe Puaerey Ware Auruorert (Cuaweanant

IFYES, PLEASE NAME: ye Peuscect Co, BSA- SEE ASA MEMBER OR GHATRMEN FOR
18 years BETPOEEM Those 2 AUTHORETLES





OTHER INTERESTS (Continued):

JOBEXPERIENCE (Continued)_an> Best Use@) of Post-Meneae Lanvuses) {PMLUy

For Pescventaar, Commencra., Coununzy, + Dnpusrecae Davecorment, tE:

Soutuern Gar /Porcar Gap Devecormenrs xn Bucuanan Co, VA prone wer

4-Lane Access TO Rie, 460 Comnector oF CDALFLELDS EXxPressuiays, Aso Dev
STMELAR PROTECTS FOR PINLU ALONG THE [Sze Cogs Hwy gy Mricot Loan Co, WV,

CIVIC OR SERVICE ORGANIZATION EXPERIENCE (Continued):





RUSSELL COUNTY BOARD OF SUPERVISORS 

BOARD I COMMITTEE APPLICATION 

(Please print or type in black ink) 

NAME: ~'(\~Q_ 
(First) 

DA TE OF APPLICATION: ----'-1 ....... \-_fl_-_1_9--'----------

Co-1'\)e-"\e \ ~\\Q~ \O\ @,'bw.c;.:,\, ('NA 

(Last) (Email Address) 

MAILINGADD~SS: ~'~~~~~~~~~~~~~~~~~~~~~~~~~~~~QQ~~~~~~~~~~~~~ 
E91 I ADD~SS: SA J\/\..SL 

TELEPHONE NUMBERS : t11 . .r /0 \- 5 1 \ \ 

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Board of Supervisors                                    Action Item B-1 

137 Highland Drive  Presenter: Chairperson 
Lebanon, VA 24266 

Meeting:  12/2/2019     6:00 PM 
 

                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
 
 
 
 

 
Approval of Minutes  

Request approval of the minutes from the following meeting: 

• Unapproved minutes of November 4, 2019 
 
STAFF RECOMMENDATION(s): 
Board discretion 

 
SUGGESTED MOTION(s): 
Motion to approve Board Minutes. 

 

ATTACHMENTS: 
 

• Board Minutes 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Item B-1
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 12/2/2019 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:
* Unapproved minutes of November 4, 2019

STAFF RECOMMENDATION(s):
Board discretion

SUGGESTED MOTION(s):
Motion to approve Board Minutes.

ATTACHMENTS:

* Board Minutes

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




November 04, 2019 

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, November 
04, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.  An Executive 
(closed) session was prior to the meeting at 5:00 pm. 

The Clerk called the meeting to order. 

Roll Call by the Clerk: 

Present: 
 
Tim Lovelace 
Lou Wallace 
Carl Rhea 
David Eaton 
Steve Breeding 
Harry Ferguson 
Rebecca Dye  
 
Lonzo Lester, Clerk 
Vicki Porter, Deputy Clerk 
Katie Patton, County Attorney 
 
Absent: 
 
None 

EXECUTIVE (CLOSED) SESSION 
 
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors 
to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss 
legal and personnel matters pursuant to 2.2-3712(A), (3), (7) and (8). 
 
The vote was: 
Aye:  Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David 
Eaton 
Nay:  None 

APPROVAL TO RETURN TO REGULAR SESSION 
 

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to 
return to regular session. 
 
The vote was: 
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
Invocation by Jeff Tallent, Lebanon Memorial United Methodist Church followed by the Pledge of 
Allegiance to the Flag. 

November 04, 2019

‘A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, November
04, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An Executive
(closed) session was prior to the meeting at 5:00 pm.

The Clerk called the me

gto order.

Roll Call by the Clerk:

Present:

Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Harry Ferguson
Rebecca Dye

Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Katie Patton, County Attorney

Absent:

None

EXECUTIVE (CLOSED) SESSION

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors,
to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss
legal and personnel matters pursuant to 2.2-3712(A), (3), (7) and (8).

The vote was:

Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David
Eaton

Nay: None
APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to
return to regular session.

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson

Nay: None

Invocation by Jeff Tallent, Lebanon Memorial United Methodist Church followed by the Pledge of
Allegiance to the Flag.




APPROVAL OF THE AGENDA 
 

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to 
approve the agenda as amended. 
 
The vote was: 
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
Acknowledgements 
 
Castlewood High School - Track Team State Winners 
Honaker High School - Girls’ and Boys’ All-State Soccer 
 
Annette Patrick – 40 years of service with Russell County Department of Social Services 
 
Presentations 
 
Ballad Health – Eric Deaton, Greg Neil, Marvin Eichorn and Steve Givens with Ballad gave updates and 
statistics on RCMC since the merger. 
 
Board Appointments 
 

LONZO LESTER AND JEFF BRINTLE RE-APPOINTED TO CPMT 
 

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to 
re-appoint Lonzo Lester and Jeff Brintle to the Community Policy Management Team.  Mr. Lester: (4) 
four- year term, said term ending November 04, 2023 and Jeff Brintle: (3) three-year term, said term 
ending November 07, 2022. 
 
The vote was: 
Aye:  David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

APPROVAL OF THE OCTOBER 07, 2019 MINUTES 
 

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to 
approve the October 07, 2019 minutes and dispense with the reading thereof. 
 
The vote was: 
Aye:  Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Harry 
Ferguson 
Nay:  None 
 

 
 
 

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve the agenda as amended.

The vote was:
‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

Acknowledgements

Castlewood High School - Track Team State Winners
Honaker High School - Girls’ and Boys’ All-State Soccer

Annette Patrick - 40 years of service with Russell County Department of Social Services
Presentations

Ballad Health — Eric Deaton, Greg Neil, Marvin Eichorn and Steve Givens with Ballad gave updates and
statistics on RCMC since the merger.

Board Appointments

LONZO LESTER AND JEFF BRINTLE RE-APPOINTED TO CPMT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
re-appoint Lonzo Lester and Jeff Brintle to the Community Policy Management Team. Mr. Lester: (4)
four- year term, said term ending November 04, 2023 and Jeff Brintle: (3) three-year term, said term
ending November 07, 2022.

The vote was:
‘Aye: David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL OF THE OCTOBER 07, 2019 MINUTES

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to
approve the October 07, 2019 minutes and dispense with the reading thereof.

The vote was:

‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Harry
Ferguson

Nay: None




APPROVAL OF GENERAL COUNTY INVOICES 
 

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to 
approve general county invoices in the amount of $1,261,041.78 including reoccurring and withholdings. 
 
The vote was: 
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
Citizens Comment 
 
The Chair opened citizens comment period. 
 
Kelly McBride Delph, RCPL commented that the Census would be starting soon. 
 
Pearly Ramsey, Rosedale stated that the traffic is still really heavy near her sub-division and several 
accidents have occurred. 
 
Edward Tiller, Amber Hill Drive asked that something be done to help with his road conditions, it floods 
when it rains. 
 
Monica Gonzales, Belfast wanted to know when the civil servant that was discussed in closed session 
tonight would be returning to work.  If not, what had been decided.   
 
Ola Gay Breeding, Amber Hill Drive explained that her road is in need of repair and asked the Board for 
help. 
 
Linda Tiller, Amber Hill Drive stated that several older residents could not get off the hill in the winter 
time due to the bad road conditions.  Emergency vehicles would be able to get to them either. 
 
The Chair closed citizens comment. 
 
County Administrator Reports and Requests 
 

BETSY GILMER RESIGNATION ACCEPTED FROM HOA 
 
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors 
to accept the resignation of Betsy Gilmer from the Heart of Appalachia Board effective immediately. 
 
The vote was: 
Aye:  Harry Ferguson, Steve Breeding, Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace and Rebecca 
Dye 
Nay:  None 
 

 
 
 

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $1,261,041.78 including reoccurring and withholdings.

The vote was:
‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

Citizens Comment
The Chair opened citizens comment period.
Kelly McBride Delph, RCPL commented that the Census would be starting soon.

Pearly Ramsey, Rosedale stated that the traffic is stil really heavy near her sub-division and several
accidents have occurred.

Edward Tiller, Amber Hill Drive asked that something be done to help with his road conditions, it floods
when it rains.

Monica Gonzales, Belfast wanted to know when the civil servant that was discussed in closed session
tonight would be returning to work. If not, what had been decided.

Ola Gay Breeding, Amber Hill Drive explained that her road is in need of repair and asked the Board for
help.

Linda Tiller, Amber Hill Drive stated that several older residents could not get off the hill in the winter
time due to the bad road conditions. Emergency vehicles would be able to get to them either.

The Chair closed citizens comment.

County Administrator Reports and Requests

BETSY GILMER RESIGNATION ACCEPTED FROM HOA

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to accept the resignation of Betsy Gilmer from the Heart of Appalachia Board effective immediately.

The vote was:

‘Aye: Harry Ferguson, Steve Breeding, Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace and Rebecca
Dye

Nay: None




LAUREL RASNICK RESIGNATION ACCEPTED FROM DSS BOARD 
 

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to 
accept the resignation of Laurel Rasnick from the Russell County Department of Social Services Board 
effective November 01, 2019. 
 
The vote was: 
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

KIM SHORT RESIGNATION EFFECTIVE NOVEMBER 11, 2019 
 

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to 
accept the resignation of Kim Short, Russell County Fitness/Tourism Coordinator effective November 11, 
2019. 
 
The vote was: 
Aye:  Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

APPROVAL TO TERMINATE THE BURN BAN 
 

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to 
approve an Emergency Burn Ban Termination Resolution effective immediately. 
 
The vote was: 
Aye:  David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

APPROVAL OF A CONTRACT WITH THE LANE GROUP FOR A RATE STUDY AND OPERATOR BUSINESS 
PLAN 

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to 
approve a contract with The Lane Group to proceed with The Russell County Public Service Authority 
Consolidation Work Plan and rate study and authorize the signing of said contract. 
 
The vote was: 
Aye:  Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

APPROVAL OF A VDEM GRANT IN THE AMOUNT OF $15,000 
 

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to 
accept a Virginia Department of Emergency Management Local Emergency Management Performance 
Grant in the amount of $15,000.  (includes a match of $7500.00) 
 
The vote was: 

LAUREL RASNICK RESIGNATION ACCEPTED FROM DSS BOARD

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
accept the resignation of Laurel Rasnick from the Russell County Department of Social Services Board
effective November 01, 2019.

The vote was:
‘Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
KIM SHORT RESIGNATION EFFECTIVE NOVEMBER 11, 2019

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
accept the resignation of Kim Short, Russell County Fitness/Tourism Coordinator effective November 11,
2019.

The vote was:
‘Aye: Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO TERMINATE THE BURN BAN

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve an Emergency Burn Ban Termination Resolution effective immediately.

The vote was:
‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harty
Ferguson

Nay: None

APPROVAL OF A CONTRACT WITH THE LANE GROUP FOR A RATE STUDY AND OPERATOR BUSINESS
PLAN
Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve a contract with The Lane Group to proceed with The Russell County Public Service Authority
Consolidation Work Plan and rate study and authorize the signing of said contract.

The vote was:

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson

Nay: None

APPROVAL OF A VDEM GRANT IN THE AMOUNT OF $15,000

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
accept a Virginia Department of Emergency Management Local Emergency Management Performance
Grant in the amount of $15,000. (includes a match of $7500.00)

The vote was:




Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

APPROVAL OF A VDEM GRANT IN THE AMOUNTO F $49,741.00 
 
Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to 
accept a Virginia Department of Emergency Management Grant in the amount of $49,741.00. 
 
The vote was: 
Aye:  David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

 
APPROVAL OF A RUSSELL COUNTY LITTER PREVENTION AND RECYCLING PROGRAM GRANT IN THE 

AMOUNT OF $10,377.00 
 

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to 
accept a Russell County Litter Prevention and Recycling Program Grant in the amount of $10,377.00. The 
grant is based on the following distribution. 
 
County of Russell:  $6887.00 
Town of Cleveland:  $1021.00 
Town of Honaker:  $1021.00 
Town of Lebanon:  $1448.00 
 
The vote was: 
Aye:  Steve Breeding, Carl Rhea, Lou Wallace, Lou Wallace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

 
APPROVAL OF A PLANNING COMMISSION PLAT FOR GARY DOTSON 

 
Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to 
accept a plat for Gary Dotson as requested by the Planning Commission. 
 
The vote was 
Aye:  Harry Ferguson, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Lou Wallace and Rebecca 
Dye 
Nay:  None 
 

APPROVAL TO ACCEPT REVERSION FUNDS FROM THE VIRGINIA DEPARTMENT OF HEALTH 
 
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to 
accept reversion funds in the amount of $22,660.00 from the Virginia Department of Health to be 
deposited into the county’s general fund. 
 
The vote was: 

‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None

APPROVAL OF A VDEM GRANT IN THE AMOUNTO F $49,741.00

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
accept a Virginia Department of Emergency Management Grant in the amount of $49,741.00.

The vote was:

‘Aye: David Eaton, Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Harry
Ferguson

Nay: None

APPROVAL OF A RUSSELL COUNTY LITTER PREVENTION AND RECYCLING PROGRAM GRANT IN THE
AMOUNT OF $10,377.00

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
accept a Russell County Litter Prevention and Recycling Program Grant in the amount of $10,377.00. The
grant is based on the following distribution.

County of Russell: $6887.00
Town of Cleveland: $1021.00
Town of Honaker: $1021.00
Town of Lebanon: $1448.00

The vote was:

‘Aye: Steve Breeding, Carl Rhea, Lou Wallace, Lou Wallace, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

APPROVAL OF A PLANNING COMMISSION PLAT FOR GARY DOTSON

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to
accept a plat for Gary Dotson as requested by the Planning Commission.

The vote was

Aye: Harry Ferguson, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Lou Wallace and Rebecca
Dye

Nay: None

APPROVAL TO ACCEPT REVERSION FUNDS FROM THE VIRGINIA DEPARTMENT OF HEALTH

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to.
accept reversion funds in the amount of $22,660.00 from the Virginia Department of Health to be
deposited into the county’s general fund

The vote was:




Aye:  Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry 
Ferguson 
 

APPROVAL TO SURPLUS A COUNTY VEHICLE AND TRANSFER TO THE TOWN OF CLEVELAND 
 

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to 
surplus a county vehicle (truck) and transfer ownership of said vehicle to the Town of Cleveland. 
 
The vote was: 
Aye:  Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

APPROVAL TO ADJOURN 
 

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to 
adjourn. 
 
The vote was: 
Aye:  David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
 
 
 
 
 
_________________________________                                   ______________________________ 
Clerk of the Board                                                                           Chairperson 
 
 
 
 
 
 

‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson

APPROVAL TO SURPLUS A COUNTY VEHICLE AND TRANSFER TO THE TOWN OF CLEVELAND

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to
surplus a county vehicle (truck) and transfer ownership of said vehicle to the Town of Cleveland.

The vote was:
‘Aye: Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO ADJOURN

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
adjourn,

The vote was:

‘Aye: David Eaton, Carl Rhea, Lou Wallace, Steve Breeding, Tim Lovelace, Rebecca Dye and Harry
Ferguson

Nay: None

Clerk of the Board Chairperson




 
Board of Supervisors Action Item B-2 

137 Highland Drive Presenter: Chairperson 
Lebanon, VA 24266 

Meeting: 12/2/19   6:00 PM 
  

                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
 
 
 
 

 
Approval of Expenditures 

Request approval of the County’s November 2019 Monthly Expenditures: 

 
STAFF RECOMMENDATION(s):  
County’s November 2019 Monthly Expenditures are in compliance with budget and 

operational services. 

 

SUGGESTED MOTION(s): 
Motion to approve County’s November 2019 Monthly Expenditures. 

 

ATTACHMENTS: 
 

• November 2019 Monthly Expenditures 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 12/2/19 6:00 PM

Approval of Expenditures

Request approval of the County's November 2019 Monthly Expenditures:

‘STAFF RECOMMENDATION(s):
County's November 2019 Monthly Expenditures are in compliance with budget and
operational services.

SUGGESTED MOTION(s):
Motion to approve County's November 2019 Monthly Expenditures.

ATTACHMENTS:

+ November 2019 Monthly Expenditures

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 10/29/2019 002615 A & A ENTERPRIS 64621 
12/02/2019 11/06/2019 002615 A & A ENTERPRIS 64711 

12/02/2019 11/20/2019 003845 ALSCO LROA918984 

12/02/2019 11/05/2019 001912 ALTIZER MICHAE 11052019 

12/02/2019 10/14/2019 003754 AMAZON 
12/02/2019 10/19/2019 003754 AMAZON 
12/02/2019 11/08/2019 003754 AMAZON 
12/02/2019 10/22/2019 003754 AMAZON 
12/02/2019 10/19/2019 003754 AMAZON 
12/02/2019 10/22/2019 003754 AMAZON 
12/02/2019 11/13/2019 003754 AMAZON 
12/02/2019 10/20/2019 003754 AMAZON 
12/02/2019 10/15/2019 003754 AMAZON 
12/02/2019 10/19/2019 003754 AMAZON 
12/02/2019 10/17/2019 003754 AMAZON 
12/02/2019 11/13/2019 003754 AMAZON 
12/02/2019 11/04/2019 003754 AMAZON 
12/02/2019 10/14/2019 003754 AMAZON 
12/02/2019 11/16/2019 003754 AMAZON 
12/02/2019 10/21/2019 003754 AMAZON 

12/02/2019 11/15/2019 000046 AT & T 
12/02/2019 11/15/2019 000046 AT & T 

139655549359 
445478385869 
454933996939 
456743386569 
466639366796 
467473737838 
473589553683 
473743858864 
646946875646 
66555376 
736433947469 
736895693996 
775895343676 
869494984936 
934677743897 
988574356646 

11152019 
11152019 

12/02/2019 11/13/2019 003103 AUTO MOTION SER 16189 

12/02/2019 10/30/2019 003032 B & H RENTALS I 114398 

12/02/2019 10/23/2019 002535 BAKER & TAYLOR 5015786040 
12/02/2019 10/23/2019 002535 BAKER & TAYLOR 5015786041 
12/02/2019 10/23/2019 002535 BAKER & TAYLOR 5015786042 
12/02/2019 11/05/2019 002535 BAKER & TAYLOR 5015810811 
12/02/2019 11/05/2019 002535 BAKER & TAYLOR 5015810812 
12/02/2019 11/05/2019 002535 BAKER & TAYLOR 5015810813 
12/02/2019 11/05/2019 002535 BAKER & TAYLOR 5015810814 
12/02/2019 11/12/2019 002535 BAKER & TAYLOR 5015834469 
12/02/2019 11/12/2019 002535 BAKER & TAYLOR 5015834470 
12/02/2019 11/12/2019 002535 BAKER & TAYLOR 5015834471 
12/02/2019 11/12/2019 002535 BAKER & TAYLOR 5015834472 

12/02/2019 11/05/2019 002592 BALDWIN GRACIE 11052019 
12/02/2019 11/05/2019 002592 BALDWIN GRACIE 11052019 

12/02/2019 11/05/2019 003889 BALDWIN, ERIN 11052019 

12/02/2019 11/05/2019 003419 BALL, EARIKA 
12/02/2019 11/05/2019 003419 BALL, EARIKA 
12/02/2019 11/05/2019 003419 BALL, EARIKA 

11052019 
11052019 
11052019 

12/02/2019 11/05/2019 000068 BARNHART BARBA 11052019 
12/02/2019 11/05/2019 000068 BARNHART BARBA 11052019 

CLASS __ _,G"'R,_,0,_,S'-'S'-'AM=T=--o.. 
450.00 
102.00 
552.00 
182.92 
182.92 
175.00 
175.00 

22 .96 
39.51 
29.99 
14.99 
10.00 

9.99 
19.96 

146.15 
69.95 
10.68 
89.99 
23.30 
19.96 
17.60 
19. 96 

.77-
544.22 
42.21 
47.15 
89.36 

181. 98 
181.98 

32.00 
32.00 
16.84 
65 .13 

127.22 
16.21 
77.45 
92.15 
18.99 
16.75 
32.41 
64.88 
10.88 

538. 91 
200.00 

23.20 
223.20 
165.00 
165.00 
200.00 

58.00 
50.00 

308.00 
200.00 

37.12 
237.12 

NET AMOUNT G/L ACCOUNT 
450.00 4100-031020-5410-
102.00 4100-031020-5410-
552.00 * 
182.92 4100-072010-3008-
182.92 * 
175.00 4100-013020-3002-
175.00 * 
22.96 4100-073010-5411-
39.51 4100-073010-5411-
29.99 4100-073010-5411-
14.99 4100-073010-5414-
10.00 4100-073010-5411-

9.99 4100-073010-5411-
19.96 4100-073010-5411-

146.15 4100-073010-5411-
69.95 4100-073010-5411-
10.68 4100-073010-5411-
89.99 4100-073010-5414-
23.30 4100-073010-5411-
19.96 4100-073010-5411-
17 .60 4100-073010-5411-
19.96 4100-073010-5411-

.77- 4100-073010-5411-
544.22 * 
42.21 4100-031020-5203-
47.15 4100-031020-5203-
89.36 * 

181.98 4100-031020-5408-
181. 98 * 

32.00 4100-043020-5407-
32.00 * 
16.84 4100-073010-5411-
65.13 4100-073010-5411-

127.22 4100-073010-5411-
16.21 4100-073010-5411-
77.45 4100-073010-5411-
92.15 4100-073010-5411-
18.99 4100-073010-5411-
16.75 4100-073010-5411-
32.41 4100-073010-5411-
64.88 4100-073010-5411-
10.88 4100-073010-5411-

538.91 * 
200.00 4100-013020-3002-

23.20 4100-013020-3002-
223.20 * 
165.00 4100-013020-3002-
165.00 * 
200.00 4100-013020-3002-

58.00 4100-013020-3002-
50.00 4100-013020-3002-

308.00 * 
200.00 4100-013020-3002-

37.12 4100-013020-3002-
237.12 * 

PAGE 1 

poco 11/26/2028

2/02/2015
32/02/2013

32/02/2013
32/02/2028

32/02/2018
32/02/2015
32/02/2019
32/02/2013
32/02/2018
32/02/2013
32/02/2013
32/02/2013
32/02/2019
32/02/2013
32/02/2019
32/02/2019
32/02/2019
32/02/2013
32/ea/a0i3
32/02/2019

22/02/2019
32/02/2019

32/02/2019
32/02/2019

32/02/2013
32/02/2019
32/02/2019
32/02/2019
32/02/2019

5/02/2038
32/02/2019
32/02/2013
32/02/2013
32/02/2019
32/02/2018

32/02/2019
32/02/2019

32/02/2019
12/02/2019
22/02/2019
32/02/2019

22/02/2019
32/02/2013

nav. pan
i0/23/2013
33/06/2018

23/20/2019
23/05/2019

20/24/2019
10/39/2019
21/08/2015
20/22/2019
30/19/2013
20/22/2013
5/3/2019
30/20/2013
toris/2013
10/19/2019
io/i7/2019
H/a/e13
21/04/2013
20/24/2019
ii/ie/aeis
30/21/2019

a/1s/2019
HAs/2013

afs/2018
20/30/2018

20/23/2018
10/23/2018
10/23/2033
11/05/2013
11/08/2013
11/05/2013
11/08/2013
Hy/i2/2013
21/12/2019
11/13/2013
11/12/2013

11/05/2029
11798/2013

12/05/2019
12/05/2019
iiyas/20is
11/08/2013

21/05/2019
11/05/2015

vewo
oeasis

ane
ae
Be
ae
Be

seeces

ooa10a
oones2

eo2535
se2sas
ooasas
ooasas
02535,

eo3eis

REA Berens

aorzon

art
prey

AUTO NOTION SER

B&W RENTALS

g
§

BRLDNEN

aver
TAYLOR
Favor
Pavan

Gencre

BLL, BARIKA

AJP CASH REQUIREMENTS PRE-LIST COMPANY $-002

nwvoree
eens

339655540359
‘Ses33996039,
‘sseraazeeses
‘decesoace796
‘osesss3603
‘Sareaeseses
Sasseeersces
sesssa7e

Jaeesses3996
Hevererritg
Soeer77a3e97

anis2019
Hiszois

asies
nas8

S0iszesoen
Soiszesoe2
Soisetoeai
018630012
Soisezo823
soiseioez
Soiseasees

an0sa01
1082019

Tioszo19
Hoszois

BARWHART BARBA 12052029
BARNUART BARBA 11052029

glass __cnoss aver,
io2"0a
ss2l09

fe2'00
362.92
338100,
2396
25139
iol00
28196
69.95
23.30
3760
54122
prety
28198
32/00,
137122
32:35,
36.98
488
sols
23.20,
3es!00
58.00,
300.00
239012

runptsz00

ET aouNT G/L AccouT

'00-031020-s410-

'4200-013020-3002-

'4200-073010-se11-
dieo-e7a010-seat-
3100-o7a0i0-sea4-
‘Sioo-o73010-seat-
aio-o73010-seat-
Shoo-ovagie-seat-
‘hoo o7a010-seat-
’100-073010-s411-
$100-073010-se11-
Stoo-ovaeie-seal-

(00-093010-seli—
Shos-ovanie-seai-

‘100-031020-5203-

(00-073010-seli—
Stoo-ora019-sei1-
‘hoo-ovaei0-se1t-
‘hoo ovaoi0-seat-
‘S100-073010-se12-
‘31oo-o73010-Se11-

'4200-013020-3002-
‘{hp0-013020-3002-

200-013020-3002-

'4200-023020-3002-
‘oo-o23020-3002-




AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 11/05/2019 004437 BARTON, DONAVON 11052019 

12/02/2019 11/05/2019 004093 BELCHER, DANNY 11052019 

12/02/2019 11/05/2019 004091 BELCHER, LINDA 11052019 

12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 
12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 
12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 
12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 
12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 
12/02/2019 11/20/2019 004494 BENTLEY DISTRIB 245357 

12/02/2019 11/18/2019 001890 BLACKWELL JEWEL 11182019 

12/02/2019 11/07/2019 000052 BLEVINS SEPTIC 33813 
12/02/2019 11/07/2019 000052 BLEVINS SEPTIC 33814 

12/02/2019 10/17/2019 003808 BMS DIRECT INC 136880 

12/02/2019 11/12/2019 000092 BONANZA RESTAUR 697355 

12/02/2019 11/05/2019 001899 BREEDING JEAN 11052019 

12/02/2019 11/13/2019 004161 BREEDING, CRYST 11132019 

12/02/2019 11/13/2019 004614 BROWN, CARLA 11132019 

12/02/2019 11/05/2019 002982 BUSH MARY 11052019 

12/02/2019 11/05/2019 001177 CAMPBELL PHILLI 11052019 
12/02/2019 11/05/2019 001177 CAMPBELL PHILLI 11052019 

12/02/2019 11/08/2019 003898 CARD SERVICES C 11092019 

12/02/2019 11/05/2019 002406 CHILDERS REGINA 11052019 

12/02/2019 11/04/2019 004450 CINTAS CORPORAT 4034001751 
12/02/2019 11/07/2019 004450 CINTAS CORPORAT 4034420151 
12/02/2019 11/07/2019 004450 CINTAS CORPORAT 4034420169 
12/02/2019 11/07/2019 004450 CINTAS CORPORAT 4034420225 
12/02/2019 11/07/2019 004450 CINTAS CORPORAT 4034420252 
12/02/2019 11/07/2019 004450 CINTAS CORPORAT 4034420261 
12/02/2019 11/11/2019 004450 CINTAS CORPORAT 4034627195 
12/02/2019 11/14/2019 004450 CINTAS CORPORAT 4034944280 
12/02/2019 11/14/2019 004450 CINTAS CORPORAT 4034944331 
12/02/2019 11/14/2019 004450 CINTAS CORPORAT 4034944373 
12/02/2019 11/14/2019 004450 CINTAS CORPORAT 4034944379 
12/02/2019 11/14/2019 004450 CINTAS CORPORAT 4034944417 
12/02/2019 11/18/2019 004450 CINTAS CORPORAT 4035211661 
12/02/2019 11/20/2019 004450 CINTAS CORPORAT 4035418669 
12/02/2019 11/20/2019 004450 CINTAS CORPORAT 4035418687 
12/02/2019 11/20/2019 004450 CINTAS CORPORAT 4035418709 
12/02/2019 11/20/2019 004450 CINTAS CORPORAT 4035418717 
12/02/2019 11/20/2019 004450 CINTAS CORPORAT 4035418782 

CLASS ---=G~R~O~S'"'S~AM=T~. 
165.00 
165.00 
165.00 
165.00 
175.00 
175.00 

1 

13. 50 
20.25 
15.00 
13.50 

6.75 
13.50 
82.50 
35.10 
35.10 

375.00 
135.00 
510.00 

7,561.87 
7,561.87 

212.77 
212.77 
175.00 
175.00 
15.00 
15.00 

735.00 
735.00 
165.00 
165.00 

2,350.00 
169.36 

2,519.36 
2,578.96 
2,578.96 

165.00 
165.00 
44.16 
68. 91 
37.45 
67.23 

295.52 
92.72 
44.16 
68.91 

295.52 
37.45 
67.23 
92. 72 
44.16 
92. 72 
37.45 

239.78 
75.91 
30.28 

NET AMOUNT G/L ACCOUNT 
165.00 4100-013020-3002-
165.00 * 
165.00 4100-013020-3002-
165.00 * 
175.00 4100-013020-3002-
175.00 * 

13.50 4100-012130-5401-
20.25 4100-012010-5401-
15.00 4100-034010-5401-
13.50 4100-043020-5405-

6.75 4100-035050-5401-
13.50 4100-022010-5401-
82.50 * 
35.10 4100-073010-5413-
35.10 * 

375.00 4100-042010-5413-
135.00 4100-042010-5413-
510.00 * 

7,561.87 4100-012130-5802-
7 ,561.87 * 

212.77 4100-011010-5413-
212.77 * 
175.00 4100-013020-3002-
175.00 * 
15.00 4100-072030-3009-
15.00 * 

735.00 4100-072030-3009-
735.00 * 
165.00 4100-013020-3002-
165.00 * 

2,350.00 4100-013020-3002-
169.36 4100-013020-3002-

2,519.36 * 
2,578.96 4100-031020-5503-
2,578.96 * 

165.00 4100-013020-3002-
165.00 * 
44.16 4100-043020-3008-
68.91 4100-043020-3008-
37 .45 4100-043020-3008-
67.23 4100-043020-3008-

295.52 4100-043020-3008-
92.72 4100-043020-3008-
44.16 4100-043020-3008-
68.91 4100-043020-3008-

295.52 4100-043020-3008-
37.45 4100-043020-3008-
67.23 4100-043020-3008-
92.72 4100-043020-3008-
44.16 4100-043020-3008-
92. 72 4100-043020-3008-
37.45 4100-043020-3008-

239.78 4100-043020-3008-
75.91 4100-043020-3008-
30.28 4100-043020-3008-

PAGE 2 

poco 31/26/2029

Wapearaeis
22/02/2018
22/02/2019

22/02/2019
12/02/2019
12/02/2013
32/02/2013
32/02/2013
32/02/2018

12/02/2019

32/02/2018
32/02/2013

32/02/2013
aa/o2/2013
32/02/2013
32/02/2038
12/02/2019
32/02/2013

12/02/2018
13/02/2018

32/02/2018
32/02/2018

32/02/2019
12/02/2013
32/02/2019
32/02/2013
32/02/2013
32/02/2013
32/02/2013
32/02/2013
32/02/2013
3 /ea/2019
i2/e2/2013
32/02/2019
32/02/2013
32/02/2015
32/02/2019
32/02/2013
32/02/2013
32/02/2033

2/05/2015
11/05/2038
12/05/2018

11/20/2019
12/20/2013
3/0/2013
1/20/2013
11/20/2013
11/20/2013

11/28/2018

11/07/209
3707/2023

30/17/2033
ain2/2013
33/05/2028
23/33/2018
23/33/2028
aa/os/2023

32/05/2018
3708/2019

23/08/2019
33/08/2033

aa/o4/208
31/07/2015
3707/2013
31/07/2013
21/07/2019
31/07/2013
iiynt/20i8
31/14/2013
2/24/2019
3/sa/2019
ai/ia/20i3
iyiay201s
3/38/2019
21/20/2018
21/20/2018
31/20/2019
31/20/2019
23/20/2013

A/P CASH REQUIREMENTS PRE-LIST COMPANY $-001 FUNDE4100 pace 2
mworce cuass __qxoss ayer NET AwOUNT g/t ACCOUNT bot

Geass? BARTON, DONAVON 11052019 65-00 Yes.00 #300-013020-3002- ==
368.09, ies-00 +

cososs BELCHER, naMY 11052019 i650 Jesi00 “4200-023020-3002- =~
268.09, desioe ©

cceos2 BELCHER, LINDA 11052019 28109, ¥2s"e0 “¢x00-023020-3002- =

ooeese pewrisy orstars 245357 23150 13's0 “4100-o12130-saox- =~

Souese Bemruey Distais 245357 20.38 29128 Gioo-ozz0i0-seon- >]

Soaeoe sentiey pisvars 245357 isle0 38.00 sieo-cssoaosann- =

Goaese Bewriey DisTRIS 245357 75 6125 4i00-03s0s0-se08- ||
22'50 a2/s0 +

01880 BLACKWELL, JEWEL 11182019 35.20 $3.10 “4100-o73020-se23- =~
35110, 35.10 +

000052 BLEVINS SEPTIC 33013 333100, 375100 “4100-042020-5423- ==

800082 SLEVING SEPTIC 33016 138.00 338100 ‘ioo-oezoi0-saz3- >>

003808 SNS DIRECT INC 136860 7,561.87 2.561187 4300-022130-S802- =~
7156187 qseule7 +

000082 BONANZA RESTAUR 697355 212137 212.77 4200-o12020-5a23- =~
212.37 Bian +
78100 Hise «|

004161 BREEDING, CRYST 23232019, 15:00, 3500 4200-072030-2009- =~

o0ssie BROW, CARLA 21232019, 233100 738.00 4200-072030-2008- =~

oozse2 Susi maRy anes2018 168100 368100 “4100-023020-3002- =~
165100, iesiea +

002277 CAMPBELL PHILLT 11052019 2,350.00 2,350.00 4100-023020-3002- ~~

903279 CAMPBELL PHILLT 11082039 369136 jesise ¢ieo-ois0z0-3002- >>
: 2is78.36 +

002406 CHILDERS REGINA 11052019, 3es.09 4200-023020-3002- =
iesco0 +

‘06450 CINTAS CORPORAT 4034001751 $4.16 "4300-043020-3008- =~

Soeeso CINTAS CoRPORAT 4034420169, $245 dieo-ca3z0-3008- >

Doees0 CINTAS CORPORAT 4034420225 7123, 4oo-ossoz0-so08- ||

Do4es0 CINTAS CORPORAT 4034420252 255.52 4i00-ca30z0-3008- >

‘D0ees0 CINTAS CORPORAT 4034420263 92.72 4100-003020-3008- =

So4aso CINTAS CORPORAT 4034627295, 26 Goo-oa3oz0-3008- >>

04450 CINTAS CORPORAT 4034944280 G2ls1 4i00-oa3oz0-3008- >

Soeaso CINTAS CoRPORAT <0349¢4332, 295182 ¢100-043020-3008- >>

Soaaso CINTAS CoRDORAT 4034944373 3714s 41ee-ceaoz0-a00e- >

Goaaso CINTAS CORPORAT 4034964279 3123 ‘ie0-ceaoz0-s008- >

204450 CINTAS CORPORAT 4034944427 $2.72 4i00-caaoz0-3008- =

04450 CINTAS CORPORAT 403522663 46 Hoo-oesoz0-s008- |

Soaes0 CINTAS CORPORAT 4035430669 $2172 4i00-c430z0-3008- >

Soees0 CINTAS CORPORAT 4035«2068? 33168 Gieocoasoze-s008- >

Doees0 CINTAS CORPORAT 4035418703 235/78 ¢ioo-oesoz0-3008- |

Dosaso CINTAS CORPORAT 4035418717 98191 Giso-casoz0-s008- >

008450 CINTAS CORPORAT 4035410762 30.28 sice-ceaoze-soe- >





AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 11/22/2019 004450 CINTAS CORPORAT 4035679473 

12/02/2019 11/30/2019 004385 CIVICPLUS 191465 

12/02/2019 11/05/2019 003569 CLARK PRINT SHO 4153 

12/02/2019 12/02/2019 003076 COMBS ARCHIE OCT-NOV 2019 

12/02/2019 11/05/2019 004227 COMPTON, KIMBE 11052019 
12/02/2019 11/05/2019 004227 COMPTON, KIMBE 11052019 
12/02/2019 11/05/2019 004227 COMPTON, KIMBE 11052019 

12/02/2019 11/05/2019 004606 COMPTON, TERRY 11052019 

12/02/2019 12/02/2019 002921 COOK YVONNE ELECTION 2019 

12/02/2019 11/05/2019 004642 CREECH, JIMMY 11052019 

12/02/2019 10/09/2019 004452 CRYSTAL SPRINGS 16982561102419 

12/02/2019 11/05/2019 004442 CULBERTSON, RIC 11052019 

12/02/2019 10/09/2019 000184 DEMCO 670052 

12/02/2019 10/08/2019 000193 DISCOUNT TIRE C 7067 
12/02/2019 10/16/2019 000193 DISCOUNT TIRE C 7091 
12/02/2019 10/30/2019 000193 DISCOUNT TIRE C 7177 

12/02/2019 11/05/2019 004643 DISHMAN, TERESA 11052019 

12/02/2019 10/07/2019 000196 DIVISION OF MOT 201928000040. 

12/02/2019 11/08/2019 000198 DOMINION OFFICE 109497 
12/02/2019 10/08/2019 000198 DOMINION OFFICE 113063 
12/02/2019 10/11/2019 000198 DOMINION OFFICE 113302 
12/02/2019 10/22/2019 000198 DOMINION OFFICE 113573 
12/02/2019 10/28/2019 000198 DOMINION OFFICE 113746 
12/02/2019 10/29/2019 000198 DOMINION OFFICE 113861 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114119 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114121 
12/02/2019 11/07/2019 000198 DOMINION OFFICE 114213 
12/02/2019 10/15/2019 000198 DOMINION OFFICE 113312 
12/02/2019 10/22/2019 000198 DOMINION OFFICE 113570 
12/02/2019 10/23/2019 000198 DOMINION OFFICE 113672 
12/02/2019 10/29/2019 000198 DOMINION OFFICE 113859 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114063 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114123 
12/02/2019 11/07/2019 000198 DOMINION OFFICE 114212 
12/02/2019 10/25/2019 000198 DOMINION OFFICE 113802 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114112 
12/02/2019 11/11/2019 000198 DOMINION OFFICE 114113 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114115 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114120 
12/02/2019 11/05/2019 000198 DOMINION OFFICE 114184 
12/02/2019 11/06/2019 000198 DOMINION OFFICE 114188 

CLASS --~G~R~O~S~S~AM=T~. 
44.16 

1,776.44 
8,311.19 
8,311.19 

93.70 
93.70 

134.56 
134.56 
200.00 

17.40 
50.00 

267.40 
165.00 
165.00 
307.64 
307.64 
165.00 
165.00 

25.01 
25.01 

165.00 
165.00 

75.23 
75.23 
68.00 
30.00 
60.00 

158.00 
165.00 
165.00 

10.00 
10.00 
36.60 
39.90 
42.90 
42.90 
25.60 

239.01 
101.18 

16.05 
17.99 
39.90 
20.00 
29.53 
83.29 
18.00 

136.15 
8.20 

22.31 
20.00 

245.99 
119.99 
135.74 

16.62 
69.97 

NET AMOUNT G/L ACCOUNT 
44.16 4100-043020-3008-

1,776.44 * 
8,311.19 4100-012010-5414-
8,311.19 * 

93.70 4100-035010-5401-
93.70 * 

134.56 4100-013010-5501-
134.56 * 
200.00 4100-013020-3002-

17.40 4100-013020-3002-
50.00 4100-013020-3002-

267.40 * 
165.00 4100-013020-3002-
165.00 * 
307.64 4100-013010-5401-
307.64 * 
165.00 4100-013020-3002-
165.00 * 

25.01 4100-031020-5401-
25.01 * 

165.00 4100-013020-3002-
165.00 * 

75.23 4100-073010-5401-
75.23 * 
68.00 4100-031020-5408-
30.00 4100-031020-5408-
60.00 4100-031020-5408-

158.00 * 
165.00 4100-013020-3002-
165.00 * 

10.00 4100-012090-5401-
10.00 * 
36.60 4100-012010-5401-
39.90 4100-012010-5401-
42.90 4100-099000-5000-
42.90 4100-099000-5000-
25.60 4100-012010-5401-

239.01 4100-021060-5401-
101.18 4100-012010-5401-

16.05 4100-034010-5401-
17.99 4100-042400-5401-
39.90 4100-073010-5401-
20.00 4100-073010-5401-
29.53 4100-073010-5401-
83.29 4100-073010-5401-
18.00 4100-073010-5401-

136.15 4100-073010-5401-
8.20 4100-073010-5401-

22.31 4100-035010-5401-
20.00 4100-013020-5401-

245.99 4100-013010-5401-
119.99 4100-035050-5401-
135.74 4100-012090-5401-

16.62 4100-013010-5401-
69.97 4100-013010-5401-

PAGE 3 

poco 31/26/2029 AVP CASH REQUIRDMENTS PRE-LIST COMPANY 4-001 FUNDNGI00 Pace 3

DUE_DATE _uv.DATE_ vexDOR pwvorce SiAss __cRoss nue NET woUKT G/t Accourr
52/02/2015 11/22/2015 004450 CINTAS CORPORAT 4035679473 ate fee 4100-063020-3008-
1.77648 atlas +
32/02/2019 11/30/2019 004385 crvzceLuS rsia6s actions Binds “eoo-o2g0v0-see- = =
Peseeer) Bas +
32/02/2018 12/05/2019 003569 CLARK PRINT SHO 4253, 93.70, 93.70 4100-03son0-seox- =~
33.90 393
32/02/2019 12/02/2019 003076 COMBS ARCHIE OCT-NOV 2019 Perea 1bel3e “snoo-c2z010-ss02- ==
12/02/2019 11/05/2019 004227 COMPTON, KINBE 11052019 200100 290100 4200-0:3020-3002- = -
22/02/2019 11/08/2019 004227 COMPTON, KIMBE 11052019 740 Soleo 4is0-ciaoz0-a002- >
32/02/2019 11/08/2013 004227 COMPTON, KIMBE 11052019 50100, So.c0 41g0-c1soz0-2002-
267140 2erias +
32/02/2019 11/05/2019 004606 COMPTON, TERRY 11052018 268.00, 1es.00 4200-013020-3002--
365.00, 13100 +
32/02/2019 32/02/2019 002921 COOK YVOXNE «ELECTION 2019 30.66 207le4 4t00-o12010-se0r- =~
donee Joriee +
32/02/2019 11/05/2019 coase2 CREECH, sTMMY 11052019 65.00 3esl00 “4r00-022020-3002- =~
365100, iesiea +
22/02/2019 10/08/2019 006452 CRYSTAL SPRINGS 16962561107419 25.02 35.01 4100-cs1020-seox- =~
25.03 3501
32/02/2019 11/05/2019 004642 CULBERTSON, RIC 11052019 26500, 168100 "4100-012020-2002- =~
iesi08 Les.00 +
32/02/2019 10/09/2019 000286 BECO 70052 35.23, ‘Js123 4100-072010-s401- =~
75.33 Joa
32/02/2019 10/98/2019 000293 Drscoumr TIRE ¢ 7067 66.00 68.00 “¢1¢0-0s2020-seoe- -
32/02/2019 10/16/2019 o00193 DrscouNT TIRE C 7051 Soleo Soleo Sice-csioze-seca =
32/02/2019 10/30/2019 000133 DIScOUNT TIRE ¢ 7177 6.00, $0.00 sie0-osieze-sece- >
32/02/2019 11/06/2019 004643 DISHMAN, TERESA 11052019 365/00, Le5100 4100-013020-3002-- =
3es.00, iesi00 +
32/02/2019 10/07/2019 000196 DIVISION OF MoT 201928000040. 30:00 ‘fol00 "4100-012090-s401- ~~
iolee 20.00 +
22/02/2019 11/08/2019 000298 DOMINION OFFICE 109697 36.60, 3660 “s100-c12010-seox- =
32/02/2018 10/08/2019 00398 DOMINION OFFICE 113063 35/90 39/30 dioo-ciao1e-seor- =
32/02/2013 10/11/2019 000196 DOMENION OFFICE 113302 250 42180 <100-099000-s000- |
32/02/2019 10/22/2019 900198 DOMINION OFFICE 113573 pres] 33/30 Sise-0sse00-so00- >>
702/201 10/20/2019 000198 DOMINION OFFICE 113746 3520 25160 aioe-ciz01o-seoi-
32/02/2018 10/28/2019 000198 DOMINION OFFICE 313862 255.02 239.01 4leo-ozioeo-sacl. |
32/02/2019 11/05/2019 000190 DOMINION OFFICE 124119 Freer] 3013 sioo-o1zoie-seot- >>
32/02/2019 11/05/2019 600198 DOMINION OFFICE 124122 16.05 $6105 fivocossouosaol- >=
32/02/2013 11/07/2019 000298 DOMINION OFFICE 114713 39198 17198 @ioo-oezeao-sean- =
32/02/2019 10/15/2019 600398 DOMINION OFFICE 113312 39.90 39190 sioo-ovae10-se0- |
32/02/2019 10/22/2019 000198 DOMINION OFFICE 113570 2ol00 20100 sieo-o73010-seor- >
32/02/2019 10/23/2019 000198 DOMINION OFFICE 113672 25153, 25153 aioo-ovao19-se0l- >
32/02/2013 10/28/2019 900398 DOMINION OFFICE 123853 83.35 $3129 Gioo-o7aoio-seor- >>
32/02/2019 11/05/2019 000198 DOMINION OFFICE 124063 18100 $2.00 4i00-o7aoi0sanl- >=
32/02/2013 11/05/2019 000198 DOMINION OFFICE 14123 36.15 236.35 4lo0-o7sor0-seo1- >>
32/02/2019 11/07/2019 000198 DOMINION OFFICE 124212 Hers e120 sisocova0i0saar- >
32/02/2013 10/25/2019 600398 DONENION OFFICE 113802 22133 22°31 Gieo-essoio-seor- >>
32/02/2015 11/05/2019 000398 DOMINION OFFICE 114212 e100 20100 sioo-o1sc20-seor- | >
32/02/2019 11/11/2019 600398 DOMINION OFFICE 124213 245/59 245.93 Aeocolsoiosal- >
32/02/2019 11/05/2019 900398 DOMINION OFFICE l2e1i5 isis 335139 ioo-ossoso-seor- >>
32/02/2019 11/05/2019 000196 DOMINION OFFICE 124120 Feraerd 235124 dloo-orzo90-seos- >>
32/02/2019 11/05/2019 900398 DOMINION OFFICE 16.62 Relea fiooolsoio-saoi- >
32/02/2018 11/06/2019 000198 DONENION OFFICE ie 63.97 diooconsoao-seor- >





AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 

INV.DATE VENDOR INVOICE 
11/05/2019 000198 DOMINION OFFICE 114209 
11/08/2019 000198 DOMINION OFFICE 114269 
11/12/2019 000198 DOMINION OFFICE 114390 
11/12/2019 000198 DOMINION OFFICE 114392 
11/12/2019 000198 DOMINION OFFICE 114393 
11/12/2019 000198 DOMINION OFFICE 114453 
11/14/2019 000198 DOMINION OFFICE 114461 
10/18/2019 000198 DOMINION OFFICE 113450 
10/21/2019 000198 DOMINION OFFICE 113526 
10/25/2019 000198 DOMINION OFFICE 113729 
10/25/2019 000198 DOMINION OFFICE 113735 
11/05/2019 000198 DOMINION OFFICE 114124 
11/14/2019 000198 DOMINION OFFICE 114478 
11/15/2019 000198 DOMINION OFFICE 114515 
11/19/2019 000198 DOMINION OFFICE 114626 
11/12/2019 000198 DOMINION OFFICE 114394. 
11/19/2019 000198 DOMINION OFFICE 114624 

12/02/2019 11/05/2019 003194 DOTSON GARY 11052019 

12/02/2019 11/05/2019 001164 DUTY THOMAS 11052019 

12/02/2019 11/05/2019 004333 DUTY, JENNY 11052019 

12/02/2019 11/05/2019 003639 DYE LINDA 11052019 

12/02/2019 11/26/2019 003674 DYE REBECCA 11262019 

12/02/2019 10/30/2019 004472 EXTREME CLEAN, 263441 

12/02/2019 11/05/2019 004433 FERGUSON, RICHA 11052019 

12/02/2019 10/28/2019 001445 FISHER AUTO PAR 397-249767 

12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 

9/23/2019 
10/21/2019 
11/13/2019 
11/13/2019 
11/18/2019 

000978 FOGLEMAN'S CARP 126884 
000978 FOGLEMAN'S CA.~P 15968 
000978 FOGLEMAN'S CARP 16027 
000978 FOGLEMAN'S CARP 16029 
000978 FOGLEMAN'S CARP 16040 

12/02/2019 10/30/2019 003704 GALETON 

12/02/2019 10/07/2019 000854 GALL'S, LLC 
12/02/2019 10/17/2019 000854 GALL'S, LLC 
12/02/2019 11/04/2019 000854 GALL'S, LLC 
12/02/2019 11/07/2019 000854 GALL'S, LLC 
12/02/2019 11/07/2019 000854 GALL'S, LLC 
12/02/2019 11/13/2019 000854 GALL'S, LLC 

2520437 

13907095 
14002550 
14155405 
14190482 
14192178 
14245864 

12/02/2019 11/05/2019 004644 GENT, VICTORIA 11052019 

12/02/2019 11/08/2019 004418 GILMER, ELLEN 11082019 

12/02/2019 10/30/2019 003212 GLOBAL EQUIPMEN 115101470 

GROSS AMT. 
479.97 

6.58 
38.99 

121. 48 
56 .48 

477.00 
10.62 
15.50 
24.10 
39.90 

167.97 
86.39 
24.74 
41.22 
29.91 
5.62 

76.00 
3,230.29 

165.00 
165.00 

50.00 
50.00 
50.00 
50.00 

175.00 
175.00 
227.50 
227.50 

48.70 
48.70 

175.00 
175.00 
146.00 
146.00 

11. 99 
24.00 
94.58 

102.60 
1, 601.43 
1,834.60 

450.09 
450.09 
406.00 

91.40 
65.30 
44.95 
87.45 

335.00 
1,030.10 

165.00 
165.00 

60.00 
60.00 

476.71 
476.71 

NET AMOUNT G/L ACCOUNT 
479.97 4100-012090-5401-

6.58 4100-013020-5401-
38.99 4100-072010-5405-

121.48 4100-034010-5401-
56.48 4100-012010-5401-

477 .00 4100-012090-5401-
10.62 4100-042400-5401-
15.50 4100-031020-5401-
24.10 4100-031020-5401-
39.90 4100-031020-5401-

167 .97 4100-031020-5401-
86.39 4100-031020-5401-
24. 74 4100-031020-5401-
41.22 4100-031020-5401-
29.91 4100-031020-5401-

5.62 4100-021060-5401-
76.00 4100-021020-5401-

3,230.29 * 
165.00 4100-013020-3002-
165.00 * 

50.00 4100-013020-3002-
50.00 • 
50.00 4100-013020-3002-
50.00 * 

175.00 4100-013020-3002-
175.00 • 
227.50 4100-011010-5501-
227.50 • 
48.70 4100-031020-5408-
48.70 * 

175.00 4100-013020-3002-
175.00 • 
146.00 4100-031020-5408-
146.00 • 

11.99 4100-043020-5407-
24.00 4100-043020-5407-
94.58 4100-094010-8027-

102.60 4100-094010-8027-
1,601.43 4100-094010-8027-
1,834.60 * 

450.09 4100-042400-5414-
450.09 • 
406.00 4100-031020-5409-

91.40 4100-031020-5409-
65.30 4100-031020-5409-
44. 95 4100-031020-5409-
87.45 4100-031020-5409-

335.00 4100-031020-5409-
1,030.10 * 

165.00 4100-013020-3002-
165.00 • 

60.00 4100-072030-3009-
60.00 • 

476.71 4100-042400-5413-
476.71 * 

PAGE 4 

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AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE ~VE=ND=O=R~--,,------- INVOICE 
12/02/2019 11/05/2019 003631 HARRIS REMA 11052019 

12/02/2019 11/03/2019 004222 HARRIS, SYDNEY 11032019 

12/02/2019 11/05/2019 003196 HARRISON JOEL 11052019 

12/02/2019 11/05/2019 002248 HARTSOCK BRIAN 11052019 

12/02/2019 11/05/2019 003859 HESS DONNA 11052019 

12/02/2019 11/05/2019 004436 HESS, ANGELA GA 11052019 

12/02/2019 11/13/2019 004650 HESS, CASSANDRA 11132019 

12/02/2019 11/05/2019 004220 HONAKER, KAYTL 11052019 

12/02/2019 11/05/2019 003424 HUGHES WILLIAM 11052019 

12/02/2019 10/31/2019 003439 IGO TECHNOLOGY 10876 

12/02/2019 10/24/2019 003866 INNOVATIVE TECH 2128 
12/02/2019 10/24/2019 003866 INNOVATIVE TECH 2129 
12/02/2019 11/19/2019 003866 INNOVATIVE TECH 114625 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2144 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2145 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2147 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2150 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2152 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2156 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2160 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2161 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2166 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2170 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2173 
12/02/2019 11/21/2019 003866 INNOVATIVE TECH 2174 
12/02/2019 10/21/2019 003866 INNOVATIVE TECH 2175 
12/02/2019 10/24/2019 003866 INNOVATIVE TECH 2114 

12/02/2019 11/05/2019 001095 JESSEE PAUL B 11052019 
12/02/2019 11/05/2019 001095 JESSEE PAUL B 11052019 
12/02/2019 11/05/2019 001095 JESSEE PAUL B 11052019 

12/02/2019 11/05/2019 003059 JESSEE CLAUDETT 11052019 

12/02/2019 11/05/2019 003075 JOHNSON VERNON 11052019 
12/02/2019 11/05/2019 003075 JOHNSON VERNON 11052019 

12/02/2019 10/04/2019 000353 KEGLEY SERVICE 37604 

12/02/2019 11/05/2019 003245 KENDALL ELECTRI Sl08552984.001 
12/02/2019 11/05/2019 003245 KENDALL ELECTRI Sl08553137.001 
12/02/2019 11/19/2019 003245 KENDALL ELECTRI Sl08597702.001 

12/02/2019 11/25/2019 000359 KWIK KAFE 3510-597138 

CLASS --~G=R~O=S=S~AM=T~. 
175.00 
175.00 
165.00 
165.00 
200.00 
200.00 
165.00 
165.00 
215.00 
215.00 
165.00 
165.00 
467.50 
467.50 
165.00 
165.00 
50.00 
50.00 

2, 710.00 
2,710.00 

412.50 
37.50 
26.42 

487.50 
3,562.50 

375.00 
112. 50 
300.00 
412.50 

75.00 
112.50 
150.00 
337.50 

75.00 
37.50 

187.50 
1,396.75 
8,098.17 

200.00 
37.12 
50.00 

287.12 
165.00 
165.00 
200.00 

11. 60 
211. 60 

20.00 
20.00 

884.98 
339.94 
152.84 

1,377.76 
35.00 
35.00 

NET AMOUNT G/L ACCOUNT 
175.00 4100-013020-3002-
175.00 * 
165.00 4100-013020-3002-
165.00 * 
200.00 4100-013020-3002-
200.00 * 
165.00 4100-013020-3002-
165.00 * 
215.00 4100-013020-3002-
215.00 * 
165.00 4100-013020-3002-
165.00 * 
467.50 4100-022010-5401-
467.50 * 
165.00 4100-013020-3002-
165.00 * 
50.00 4100-013020-3002-
50.00 * 

2,710.00 4100-032050-5203-
2,710.00 * 

412.50 4100-013020-3002-
37.50 4100-012300-7002-
26.42 4100-012010-5401-

487.50 4100-072010-3009-
3,562.50 4100-012300-3002-

375.00 4100-012090-5401-
112.50 4100-022010-5415-
300.00 4100-013020-3002-
412.50 4100-035050-5401-

75.00 4100-021010-5401-
112.50 4100-022010-5401-
150.00 4100-042400-5413-
337.50 4100-012300-3002-

75.00 4100-072030-3009-
37.50 4100-034010-5401-

187.50 4100-043020-3009-
1,396.75 4100-031020-3005-
8,098.17 * 

200.00 4100-013020-3002-
37.12 4100-013020-3002-
50.00 4100-013020-3002-

287.12 * 
165.00 4100-013020-3002-
165.00 * 
200.00 4100-013020-3002-

11.60 4100-013020-3002-
211. 60 * 

20.00 4100-031020-5408-
20.00 * 

884.98 4100-094010-8027-
339.94 4100-043020-5407-
152.84 4100-043020-5407-

1,377.76 * 
35.00 4100-012010-5401-
35.00 * 

PAGE 5 

‘Apos0 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY

002 Fuspts200

DUE DATE _ixV.DATE_ vExDOR nivorce cuss __cxoss nr NET wousr ¢/L accousr

32/82/2015 71/08/2025 doses) HARRIS REWR 32052019 378.00 395-00 4100-013020-3002-
Hslee 375100 +

12/02/2019 12/03/2029 004222 HARRIS, SYONEY 12032019 16800 365-00 4100-013020-3002- --
368.00 265.00 +

12/02/2029 12/05/2019 003196 HARRISON JOEL 12052029 200/00, 200.00 4100-012020-3002- =~
200.00 200.00 «

42/02/2019 11/05/2029 002248 HARTSOCK BRIAN 12052013 ies.09 Zs.00 "4100-013020-3002---

32/02/2018 32/05/2018 903859 HESS DomA «32052018 238.00 218.00 exo0-o12020-2002- =~
318.00 333100 +

12/02/2019 12/05/2019 004426 HESS, ANGELA GA 12052019 iesiao 35.00 4100-013020-3002--—-
iesi00 3es.00 +

12/02/2019 12/23/2019 004650 HESS, CASSANDRA 12152019 46n.s0 467.80 4100-022010-s401-~

ae7'so 467150 «

12/02/2019 12/05/2029 004220 HONAKER, EAYTL, 12052029 2es.09 Sé5100 “4100-o13020-3002- --
168-00 3esi00 ©

32/02/2019 11/05/2019 003424 HUGHES MILLIAM 12052019 50.00 ‘$0.00 4100-013020-2002- ~~

12/02/2019 10/33/2019 003439 160 TecmNOLOGY 10876 2,710.00 2,710.60 "4100-032080-s202- =~

32/02/2019 10/24/2019 cose66 rimovaTIVE TECH 2126, 42/30 432.50 4200-012020-3002- --

12/02/2019 10/24/2019 doss6e IiMOVATIVE TECH 2129 37150 37.50 4100-012300-7002. =|

12/02/2039 33/19/2019 003866 INNOVATIVE TECH 234625 26a 26142 Gioo-o12010-seor- | >

12/02/2019 12/21/2029 Oosese INNOVATIVE TECH 2146 S870 49750 4100-072010-3009— >

32/02/2019 11/21/2019 dosece mOVATIvE TECH 2145, 3.56250, 3,562.80 4100-012300-2002- ||

32/02/2019 11/21/2019 Ooaace IMMOVATIVE TECH 2147 375.00, 375.00 4i00-ola0so-s4o1- ==

32/02/2019 11/21/2019 oo3a6e INNOVATIVE TECH 2150 iia'se R2iso sioo-ozaei0-sers- >>

32/02/2019 11/21/2019 osase IMMOVATIVE TecH 2152 30:00, 300.00 4i00-o1s020-3002- ==

32/02/2019 12/21/2015 TimovariVve TECH 2156 32/80 Biase éieocoasoso-seon- >=

32/02/2019 11/21/2019 coese IimovaTive TECH 2160 75.00, 7sle0 sioo-oaioioseol- =

32/02/2019 11/21/2019 dosese Iamovarive TECH 2363, 1258, ai2's0 Goo-ozao1o-seor- >>

12/02/2019 12/21/2029 003666 INNOVATIVE TECH 2166 350.00 ele io0-oeaeo0-sen3- >>

32/02/2019 11/21/2019 Oosese IMMOVATIVE TECH 2170 337/50, 337150 4ivocolza00-a002, 2

32/02/2019 11/21/2019 03866 INNOVATIVE TECH 2173, 28.00 ‘y5100 4100-072030-3008- | >

32/02/2019 11/21/2019 Innovative Teen 2176 371s0 37150 dloo-oaa01e-seor- ||

32/02/2019 10/21/2019 Cosase INNOVATIVE TECH 2175, pric) aeyis0 #loo-osgea0-3009- >

12/02/2019 10/24/2019 oosese INNOVATIVE TECH 2334 2,396.95, 2,396.95 ¢loo-osioz0-3008- >>
81038117 aloaela7 +

32/02/2019 12/05/2019 001095 JESSEE PAUL B 32052029 200.00 ‘200.00 4200-032020-3002- =~

12/02/2013 11/05/2019 001095 JESSHE PAUL B 32052013 39.12 $712 4200-oi30z0-3002- >

32/02/2019 11/05/2019 601095 JESSEE PAUL B 11052019 30100 Bol00 i00-013020-3002- ||
287.12 267132 +

32/02/2019 11/05/2019 003059 JESSEE CLAUDETT 11052019 deslo0 365100 "4100-o23020-3002- =
ies100 iesio0 ©

32/02/2019 11/05/2019 093075 JONSON VERNON 12052019 2e0100 200100 4300-023020-3002- ~~

32/02/2019 11/08/2019 603075 JOHNSON VERNON 11052039 1160 31160 4200-0i3020-3002- >

12/02/2019 10/04/2019 000353 KEGLEY SERVICE 37604 20.00 4100-032020-s408- =
2ole0 +

32/02/2019 11/05/2019 003245 KENDALL ELECTRI $108552964.002
32/02/2018 11/05/2019 003245 KENDALL ELECTAI $108553337.002,

e438 4200-094010-8027- =~
539/34 4100-0¢3020-5407-

32/02/2019 11/19/2019 003245 KENDALL ELECTRI 200537702 .003, isaiee sales Ghoo-oesoa0-seo7- > L
32/02/2019 11/25/2018 000958 XWIK KAFE asi0-s97338 “38.00 P7800 “ereo-osz0r0-seor- =~




AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE 
12/02/2019 

INV.DATE VENDOR INVOICE 
7/31/2019 004633 LABXPERIOR CORP 07312019 

12/02/2019 10/01/2019 000367 LEBANON BLOCK & 333684 
12/02/2019 10/01/2019 000367 LEBANON BLOCK & 333719 
12/02/2019 10/02/2019 000367 LEBANON BLOCK & 333849 
12/02/2019 10/02/2019 000367 LEBANON BLOCK & 333939 
12/02/2019 10/02/2019 000367 LEBANON BLOCK & 333992 
12/02/2019 10/02/2019 000367 LEBANON BLOCK & 333999 
12/02/2019 10/08/2019 000367 LEBANON BLOCK & 334900 
12/02/2019 10/09/2019 000367 LEBANON BLOCK & 335195 
12/02/2019 10/10/2019 000367 LEBANON BLOCK & 335303 
12/02/2019 10/11/2019 000367 LEBANON BLOCK & 335550 
12/02/2019 10/15/2019 000367 LEBANON BLOCK & 336154 
12/02/2019 10/15/2019 000367 LEBANON BLOCK & 336171 
12/02/2019 10/15/2019 000367 LEBANON BLOCK & 336219 
12/02/2019 10/15/2019 000367 LEBANON BLOCK & 336239 
12/02/2019 10/16/2019 000367 LEBANON BLOCK & 336289 
12/02/2019 10/16/2019 000367 LEBANON BLOCK & 336295 
12/02/2019 10/16/2019 000367 LEBANON BLOCK & 336309 
12/02/2019 10/16/2019 000367 LEBANON BLOCK & 336353 
12/02/2019 10/16/2019 000367 LEBANON BLOCK & 336355 
12/02/2019 10/17/2019 000367 LEBANON BLOCK & 336524 
12/02/2019 10/18/2019 000367 LEBANON BLOCK & 336728 
12/02/2019 10/22/2019 000367 LEBANON BLOCK & 337266 
12/02/2019 10/24/2019 000367 LEBANON BLOCK & 337647 
12/02/2019 10/25/2019 000367 LEBANON BLOCK & 337821 
12/02/2019 10/28/2019 000367 LEBANON BLOCK & 338280 
12/02/2019 10/28/2019 000367 LEBANON BLOCK & 338305 
12/02/2019 10/29/2019 000367 LEBANON BLOCK & 338384 
12/02/2019 10/29/2019 000367 LEBANON BLOCK & 338432 
12/02/2019 10/30/2019 000367 LEBANON BLOCK & 338632 
12/02/2019 10/31/2019 000367 LEBANON BLOCK & 338749 
12/02/2019 10/31/2019 000367 LEBANON BLOCK & 338764 
12/02/2019 10/31/2019 000367 LEBANON BLOCK & 338819 
12/02/2019 11/04/2019 000367 LEBANON BLOCK & 3395303 
12/02/2019 11/05/2019 000367 LEBANON BLOCK & 339667 
12/02/2019 11/08/2019 000367 LEBANON BLOCK & 340210 
12/02/2019 11/13/2019 000367 LEBANON BLOCK & 340991 
12/02/2019 11/14/2019 000367 LEBANON BLOCK & 341179 
12/02/2019 11/19/2019 000367 LEBANON BLOCK & 341905 
12/02/2019 10/30/2019 000367 LEBANON BLOCK & 338169 

12/02/2019 11/25/2019 004083 LESTER, LONZO 11252019 

12/02/2019 10/25/2019 003595 LIBRARIAN'S CHO 1316923 

12/02/2019 11/05/2019 001118 LYTTLE SHERRY 11052019 
12/02/2019 11/05/2019 001118 LYTTLE SHERRY 11052019 

12/02/2019 11/05/2019 004645 LYTTLE, JAMES 11052019 

12/02/2019 11/20/2019 001997 MAGIC BROOM 383985 

12/02/2019 11/05/2019 001103 MAPLES CHRISTI 11052019 

CLASS __ _,G"'R-"O'-'S'-'S~AM=T-"-'-. 
105.00 
105.00 

14.24 
3.12 

24.99 
15.75 
3.95 

16.80 
85.56 

8.97 
69.13 
31. 90 
56.99 
4.89 
5.90 
7.55 
9.95 

60.57 
106.33 

3.98 
27.35 
24.25 
3.95 

14.30 
20.65 

7.90 
8.40 
5.00 

219.99 
5.00-
2.10 

18.62 
13.08 
10.93 
33.49 
22.93 

7.70 
14.09 
29.81 
34.00 
15.40 

1,059.51 
64.78 
64.78 

187.90 
187.90 
200.00 

46.40 
246.40 
165.00 
165.00 
240.00 
240.00 
165.00 
165.00 

NET AMOUNT G/L ACCOUNT 
105.00 4100-022010-5415-
105.00 * 

14.24 4100-043020-5407-
3.12 4100-094010-8027-

24.99 4100-094010-8027-
15.75 4100-042400-5413-

3.95 4100-043020-5407-
16.80 4100-094010-8027-
85.56 4100-022010-5415-

8.97 4100-022010-5415-
69.13 4100-022010-5415-
31.90 4100-022010-5415-
56.99 4100-022010-5415-

4.89 4100-042400-5413-
5.90 4100-094010-8027-
7.55 4100-094010-8027-
9.95 4100-022010-5415-

60.57 4100-043020-5407-
106.33 4100-022010-5415-

3.98 4100-035010-5405-
27.35 4100-042400-5413-
24.25 4100-094010-8027-

3.95 4100-094010-8027-
14.30 4100-013010-5401-
20.65 4100-035010-5405-

7.90 4100-043020-5407-
8.40 4100-042400-5413-
5.00 4100-043020-5407-

219.99 4100-042400-5413-
5.00- 4100-043020-5407-
2.10 4100-043020-5407-

18.62 4100-013020-5401-
13.08 4100-043020-5407-
10.93 4100-094010-8027-
33.49 4100-094010-5413-
22.93 4100-094010-5413-

7.70 4100-031020-5409-
14.09 4100-031020-5401-
29.81 4100-031020-5401-
34.00 4100-031020-5401-
15.40 4100-031020-5409-

1,059.51 * 
64.78 4100-011010-5504-
64.78 * 

187.90 4100-073010-5411-
187.90 * 
200.00 4100-013020-3002-

46.40 4100-013020-3002-
246.40 * 
165.00 4100-013010-3002-
165.00 * 
240.00 4100-073010-5413-
240.00 * 
165.00 4100-013020-3002-
165.00 * 

PAGE 6 

Apos0 11/26/2029 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001  FUNDESICO

‘DUE DATE _UWV.DATE_ VENDOR pavorce Guass __cRoss aur. MET AMOUNT G/L
32/62/2013 7/31/2035 004633 TABEFERIOR CORP 07332019 308-00, Tes-00 4100-022010-5415- =
308108 105.00 +
12/02/2013 20/03/2018 900367 LEBANON BLOCK & 333686 3424 e124 4200-043020-s407- -
12/02/2019 10/01/2029 000367 LEBANON BLOCK & 333719 3033 S12 ftooloseore-aca7- 2 >
32/22/2018 10/02/2028 000367 LEBANON BLOCK & 3330¢9 2033 24159 4200-09a010-0027- =
12/02/2013 10/02/2035 000367 LEBANON BLOCK & 333933 iss 15.98 4loo-oeacoo-seia- =>
12/02/2019 10/02/2029 000367 LEBANON BLOCK & 333992 3135 3138 stoccoasoze-seo7” >>
32/02/2019 10/02/2019 000367 LEBANON BLOCK 4 333999 36.80 oo-oseoio-8c27- 2
32/02/2019 10/08/2019 000367 LEBANON BLOCK & 336900 85.56 ‘oo-eazeie-sais- |
32/02/2029 10/03/2019 00367 LEBANON BLOCK 4 335195 37 Sioa-cazeie-seass >
3/02/2013 10/30/2025 d00367 LEBANON BLOCK & 336303 63.33 Hoo-oagoie-sis- >
12/02/2013 10/31/2025 000367 LEBANON BLOCK & 335550 3330 @ioo-eaaore-seis- >
32/02/2019 10/25/2029 000367 LEBANON BLOCK & 336256 56.93 Sioo-ezz01e-seis- >
32/02/2018 10/38/2039 000367 LEBANON SLOCK & 336373 289 ‘iov-osaeoo-sela-
32/02/2619 10/25/2029 000367 LEBANON BLOCK & 336229 Sise ‘Shoo-osao1o-e027- >
12/02/2013 10/15/2015 000367 LEBANON BLOCK & 336233 33s ‘oo-osapio-eo27- ||
32/02/2019 10/26/2019 00367 LEBANON BLOCK 4 336269 3135 100-022010-s415-
32/02/2019 10/36/2015 900367 LEBANON BLOCK & 336296 60.57 ‘ioo-osa0z0-se07- |
32/02/2029 10/26/2019 000367 LEBANON BLOCK & 336303 106133 Sioo-oz20ie-seis- >
32/02/2013 10/36/2028 000367 LEBANON BLOCK & 336353 3538 Stoo-oaso1o-se0ss >
32/02/2019 10/36/2029 000367 £ 330355, 2738, Sioo-oeasoo-seus- >>
12/02/2039 10/17/2039 900367 5 336526 26.25 ‘oo-osanio-ea27- >
12/02/2013 10/36/2029 000367 & 3307 3135 ‘oo-oseor0-8027- =>
32/02/2019 10/22/2025 000362 £ abn266 1430 ‘oo-ossoio-seon- >
32/02/2019 10/24/2019 000367 337607 2016s ‘ioo-easoie-seoss ||
12/02/2019 10/25/2019 000367 faves 3138 Siop-eeae2o-seo7) >
32/02/2018 10/28/2015 000367 © 330280 alae ‘too-osaeon-seus- >
12/02/2013 10/28/2015 o00367 4 33es0s siee ‘oo-osaea0-s407- |
32/02/2028 16/28/2015 000367 & 330386 219139 ‘oo-osaeon-sen3- >
32/02/2013 10/28/2025 000367 33032 $100- ‘oo-ogaoz0-seo7- >>
12/02/2013 10/30/2029 000367 i 338032 Feety ‘oo-oeso20-seo7- >>
32/02/2018 10/31/2025 c0036? £3305 ales ‘oo-osse20-seos- >>
32/02/2013 10/31/2019 000367 & 330768 33108 ‘ioo-oaaga0-s407- >
32/02/2019 10/31/2018 000367 330039 iols3 Sioo-o9an10-8027- >>
32/02/2013 12/08/2019 000367 3388309 33.43 ‘oo-osagre-sia- |
12/02/2013 11/05/2029 000367 33960 23193 ‘oo-oseoio-sais- >
32/02/2018 12/08/2028 000367 & 340230 798 ‘oo-osse20-seos- >>
32/02/2019 12/33/2025 000367 LEBANON BLOCK © 340992 1ao9 oo-osiez0-seos- >>
32/02/2019 12/24/2029 000367 LEBANON BLOCK & 341173 2581 Goo-oarezo-seon- ||
32/02/2019 12/39/2029 000367 LEsaNoN SLocK & 341905 3el20 ‘Soo-osze20-seon- >>
32/02/2019 10/30/2019 000367 LEBANON BLOCK & 330169 15140 ‘Hoo-oaie20-seos- >|
2,088153, 1.058783 *
32/02/2019 32/25/2019 004083 LESTER, Lowz0 11252019 678 e478 4100-012020-s508- =~
6478 6e78 +
12/02/2029 10/25/2028 002695 LIBRARIAN'S CHO 1336923, 187190 387130 “4100-73010-522- =~
167/90 3e7'30 +
32/02/2029 32/05/2029 00318 LYTLE suERRY 12052019 200.00 200109 «100-013020-3002- ~~
32/02/2018 12/05/2019 001116 LYTTug SHERRY 11052019 46.40 Geleo 4i00-c13020-3002- =
12/02/2019 11/05/2019 oogess LYTLE, JANES 12052029 ies!00 Yesi00 “4ro0-o23010-3002- =~
165.00, iesiea +
32/02/2019 11/20/2019 001997 MAGIC BROOK 383985 240/00 240109 4100-073010-5413- =~
240/00 340/00 +
32/02/2019 12/05/2019 001103 MAPLES CHRISTI 12052019 e510 1esi00 “«100-013020-2002- =~




AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 11/05/2019 004432 MARTIN, CHARLES 11052019 

12/02/2019 10/22/2019 003338 MCGLOTHLIN ALIC REIMB. 

12/02/2019 11/05/2019 003640 MCGLOTHLIN DARN 11052019 
12/02/2019 11/05/2019 003640 MCGLOTHLIN DARN 11052019 
12/02/2019 11/05/2019 003640 MCGLOTHLIN DARN 11052019 

12/02/2019 11/05/2019 003888 MCGLOTHLIN, PAT 11052019 

12/02/2019 11/05/2019 001417 MEADE JUDY 
12/02/2019 11/05/2019 001417 MEADE JUDY 

11052019 
11052019 

12/02/2019 10/21/2019 000428 MIKE'S COMPUTER 34478 

12/02/2019 11/13/2019 004145 MILLER, CYNTHIA 11132019 

12/02/2019 11/04/2019 003802 MOBILE & NETWOR 11165 

12/02/2019 12/02/2019 003474 MONK HARRY J JULY-OCT 2019 

12/02/2019 11/05/2019 003998 MONK, PATSY 11052019 

12/02/2019 11/05/2019 003993 MOORE, PAM 11052019 

12/02/2019 10/28/2019 000432 MORGAN MCCLURE 143156 

12/02/2019 11/05/2019 003650 MOYER RICHARD 11052019 
12/02/2019 11/05/2019 003650 MOYER RICHARD 11052019 

12/02/2019 11/05/2019 003652 MOYER VIRGINIA 11052019 
12/02/2019 11/05/2019 003652 MOYER VIRGINIA 11052019 

12/02/2019 11/05/2019 004648 MOYER, RICHAR I 11052019 

12/02/2019 10/28/2019 002304 MUMPOWER SIGN S 287285 
12/02/2019 10/28/2019 002304 MUMPOWER SIGN S 287294 

12/02/2019 10/31/2019 004511 NATIONAL TEST S 42533 

12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 
12/02/2019 

1/29/2019 
10/03/2019 
10/10/2019 
10/14/2019 
10/14/2019 
10/15/2019 
10/15/2019 
10/16/2019 
10/16/2019 
10/17/2019 
10/17/2019 
10/18/2019 
10/21/2019 
10/22/2019 
10/24/2019 

003123 O'REILLY AUTO P 1943-284669 
003123 O'REILLY AUTO P 1943-324591 
003123 O'REILLY AUTO P 1943-325561 
003123 O'REILLY AUTO P 1943-326096 
003123 O'REILLY AUTO P 1943-326147 
003123 O'REILLY AUTO P 1943-326236 
003123 O'REILLY AUTO P 1943-326275 
003123 O'REILLY AUTO P 1943-326499 
003123 O'REILLY AUTO P 1943-326563 
003123 O'REILLY AUTO P 1943-326615 
003123 O'REILLY AUTO P 1943-326651 
003123 O'REILLY AUTO P 1943-326781 
003123 O'REILLY AUTO P 1943-327144 
003123 O'REILLY AUTO P 1943-327254 
003123 O'REILLY AUTO P 1943-327621 

GROSS AMT. 
175.00 
175.00 
118.26 
118. 26 
200.00 

55.68 
50.00 

305.68 
165.00 
165.00 
200.00 

34.80 
234.80 

14.95 
14.95 

150.00 
150.00 

3,900.00 
3,900.00 

96 .28 
96 .28 

175.00 
175.00 
175.00 
175.00 

3,993.36 
3,993.36 

200.00 
55.68 

255.68 
200.00 

29.00 
229.00 
135.00 
135.00 
300.00 
463.38 
763.38 
275.00 
275.00 
124.58 

42.48 
11.41 
5.58 

39. 96 
22.27 
68. 96 

6.99 
12 .96 
14. 99 
86.40 
21.22 

165.10 
65.00 

204.58 

NET AMOUNT G/L ACCOUNT 
175.00 4100-013020-3002-
175.00 * 
118.26 4100-012130-5401-
118.26 * 
200.00 4100-013020-3002-

55.68 4100-013020-3002-
50.00 4100-013020-3002-

305.68 * 
165.00 4100-013020-3002-
165.00 * 
200.00 4100-013020-3002-

34.80 4100-013020-3002-
234.80 * 

14.95 4100-031020-5409-
14.95 * 

150.00 4100-072030-3009-
150.00 * 

3,900.00 4100-032020-8002-
3,900.00 * 

96.28 4100-013010-5501-
96.28 * 

175.00 4100-013020-3002-
175.00 * 
175.00 4100-013020-3002-
175.00 * 

3,993.36 4100-031020-5408-
3,993.36 * 

200.00 4100-013020-3002-
55.68 4100-013020-3002-

255.68 * 
200.00 4100-013020-3002-

29.00 4100-013020-3002-
229.00 * 
135.00 4100-013020-3002-
135.00 * 
300.00 4100-031020-5408-
463.38 4100-031020-5408-
763.38 * 
275.00 4100-022010-5415-
275.00 * 
124.58 4100-031020-5408-

42 .48 4100-031020-5408-
11.41 4100-031020-5408-

5 .58 4100-031020-5408-
39.96 4100-031020-5408-
22.27 4100-031020-5408-
68.96 4100-031020-5408-

6.99 4100-031020-5408-
12.96 4100-031020-5408-
14.99 4100-031020-5408-
86.40 4100-031020-5408-
21.22 4100-031020-5408-

165.10 4100-031020-5408-
65.00 4100-031020-5408-

204.58 4100-031020-5408-

PAGE 7 

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AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 10/25/2019 003123 O'REILLY AUTO P 1943-327706 
12/02/2019 10/25/2019 003123 O'REILLY AUTO P 1943-327709 

12/02/2019 10/09/2019 004649 ONE CALL NOW INV54661796172 

12/02/2019 11/05/2019 004094 OSBORNE, CAROLY 11052019 

12/02/2019 11/05/2019 004226 OWENS, AARON 11052019 

12/02/2019 11/05/2019 002917 PATRICK KENNETH 11052019 
12/02/2019 11/05/2019 002917 PATRICK KENNETH 11052019 

12/02/2019 11/05/2019 001489 PHILLIPS JAMES 11052019 
12/02/2019 11/05/2019 001489 PHILLIPS JAMES 11052019 

12/02/2019 11/15/2019 004595 POINT BROADBAND 2763297 

12/02/2019 11/05/2019 004213 POWERS, TONY 

12/02/2019 10/31/2019 004581 RFC COMPANY 
12/02/2019 11/12/2019 004581 RFC COMPANY 

12/02/2019 11/05/2019 004435 RHEA, JANIS 

12/02/2019 11/05/2019 004215 RHEA, PAMELA 

11052019 

213-S100794002. 
213-Sl00799262. 

11052019 

11052019 

12/02/2019 11/05/2019 004097 RICH, MARGARET 11052019 

12/02/2019 10/21/2019 002812 RICOH AMERICAS 5057881880 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32659153 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32659586 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32660097 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32660436 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32660531 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32660704 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32660808 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32661153 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32661154 
12/02/2019 11/15/2019 002812 RICOH AMERICAS 32661352 

12/02/2019 11/05/2019 004647 RING, DAVID 11052019 

12/02/2019 10/26/2019 004631 RIVERLINK 57890676 

12/02/2019 11/22/2019 000663 RUSSELL COUNTY BOS112219 
12/02/2019 12/01/2019 000663 RUSSELL COUNTY DEC-19 
12/02/2019 11/20/2019 000663 RUSSELL COUNTY 11202019 

12/02/2019 11/25/2019 004632 RUSSELL COUNTY NOVEMBER 2019 

12/02/2019 12/02/2019 000573 RUSSELL COUNTY FUEL 

12/02/2019 11/05/2019 003061 SALYER LOIS 11052019 

12/02/2019 11/08/2019 000594 SAM'S CLUB/GECR 801 

CLASS ___ G_R_O_S_S_AM_T_. 

1 

1 

12.71 
21.53 

926.72 
90.00 
90.00 

165.00 
165.00 
135. 00 
135.00 

2,025.00 
47.56 

2,072.56 
50.00 
50.00 

100.00 
103.28 
103.28 
165.00 
165.00 
287.64 
108.00 
395.64 
165.00 
165.00 
165.00 
165.00 

50.00 
50.00 
34.40 

159.44 
84.03 

112. 67 
44.83 

176.15 
188.84 
253.60 
210.51 
100.98 
111. 06 

1,476.51 
50.00 
50.00 

8.40 
8 .40 

1,171.23 
109,592.56 

41. 00 
110,804.79 

613.45 
613.45 
304.01 
304.01 
175.00 
175.00 

19.98 

NET AMOUNT G/L ACCOUNT 
12.71 4100-031020-5408-
21.53 4100-031020-5408-

926. 72 * 
90.00 4100-073010-3002-
90.00 * 

165.00 4100-013020-3002-
165.00 * 
135.00 4100-013020-3002-
135.00 * 

2,025.00 4100-013020-3002-
47.56 4100-013020-3002-

2,072.56 * 
50.00 4100-013020-3002-
50.00 4100-013020-3002-

100.00 * 
103.28 4100-035050-5203-
103 .28 * 
165.00 4100-013020-3002-
165.00 * 
287.64 4100-094010-7056-
108.00 4100-043020-3004-
395.64 * 
165.00 4100-013020-3002-
165.00 * 
165.00 4100-013020-3002-
165.00 * 

50.00 4100-013020-3002-
50.00 * 
34.40 4100-073010-3002-

159.44 4100-032050-3005-
84.03 4100-035010-5401-

112.67 4100-032050-3005-
44.83 4100-022010-5415-

176.15 4100-022010-5401-
188.84 4100-031020-3005-
253 .60 4100-012010-3005-
210.51 4100-021020-3005-
100.98 4100-034010-5401-
111.06 4100-013020-3005-

1,476.51 * 
50.00 4100-013020-3002-
50.00 * 

8.40 4100-031020-5503-
8.40 * 

1,171.23 4100-095010-9130-
109,592.56 4100-095010-9130-

41.00 4100-071040-5103-
110,804.79 * 

613.45 4100-082010-8025-
613.45 * 
304.01 4100-043020-5408-
304.01 * 
175.00 4100-013020-3002-
175.00 * 

19.98 4100-031020-5409-

PAGE 8 

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AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 11/08/2019 000594 SAM'S CLUB/GECR 801 

12/02/2019 12/02/2019 004017 SCOTT, HERBERT 12022019 

12/02/2019 11/05/2019 004434 SCOTT, TABETHA 11052019 

12/02/2019 10/30/2019 000601 SECURITY ELECTR 13370 

12/02/2019 10/26/2019 001809 SHIELDS ELECTRO BP195804 

12/02/2019 11/05/2019 004428 SHORTER, BRIAN 11052019 
12/02/2019 11/05/2019 004428 SHORTER, BRIAN 11052019 
12/02/2019 11/05/2019 004428 SHORTER, BRIAN 11052019 

12/02/2019 12/02/2019 004429 SHORTER, DIANA 12022019 

12/02/2019 11/15/2019 002562 SHRED-IT USA 
12/02/2019 11/15/2019 002562 SHRED-IT USA 
12/02/2019 11/15/2019 002562 SHRED-IT USA 
12/02/2019 11/15/2019 002562 SHRED-IT USA 

12/02/2019 11/05/2019 004646 SIGMON, LISA 

8128556133 
8128556133 
8128556133 
8128556133 

11052019 

12/02/2019 11/13/2019 001299 SIGN SHOP OF SO 3489 

12/02/2019 11/05/2019 004122 SIMMONS CHERILY 11052019 

12/02/2019 11/05/2019 001104 SIZEMORE SHARD 11052019 
12/02/2019 11/05/2019 001104 SIZEMORE SHARD 11052019 
12/02/2019 11/05/2019 001104 SIZEMORE SHARD 11052019 

12/02/2019 11/05/2019 004518 SMITH, CINDY 11052019 
12/02/2019 11/05/2019 004518 SMITH, CINDY 11052019 
12/02/2019 11/05/2019 004518 SMITH, CINDY 11052019 

12/02/2019 11/05/2019 003630 SNIPES SASHEEN 11052019 

12/02/2019 10/29/2019 004579 SOUTHERN REFRIG 3648491. 

12/02/2019 11/05/2019 004268 STANDARD PRINTI 0722883 

12/02/2019 11/05/2019 003997 STINSON, JANET 11052019 

12/02/2019 11/01/2019 004491 STRATEGIC SOLUT 3221506 

12/02/2019 11/05/2019 004516 SWINFORD, DEBBI 11052019 

12/02/2019 11/04/2019 004601 THE HOME DEPOT 520415357 
12/02/2019 11/04/2019 004601 THE HOME DEPOT 520415365 
12/02/2019 11/15/2019 004601 THE HOME DEPOT 522483650 
12/02/2019 11/18/2019 004601 THE HOME DEPOT 522710581 

12/02/2019 10/30/2019 000366 THE LEBANON NEW 133297 

12/02/2019 11/05/2019 004086 THOMAS, FREDA J 11052019 

CLASS --~G~R~O~S~S~AM=T~. 
1 2 0. 33 

40.31 
237.22 
237.22 
200.00 
200.00 
190.00 
190.00 
126.71 
126.71 
290.00 

7.54 
50.00 

347.54 
29.00 
29.00 
25.40 
25.40 
25.40 
74.63 

150.83 
50.00 
50.00 
28.00 
28.00 

165.00 
165.00 
200.00 

25.52 
50.00 

275.52 
344.00 

60.32 
50.00 

454.32 
175.00 
175.00 
102.08-
102.08-
240.00 
240.00 
165.00 
165.00 

55.00 
55.00 

165.00 
165.00 

7.26 
806.69 

8.92 
370.31 

1,193.18 
80.25 
80.25 

175.00 
175.00 

NET AMOUNT G/L ACCOUNT 
20.33 4100-031020-5409-
40.31 * 

237.22 4100-013010-5501-
237.22 * 
200.00 4100-013020-3002-
200.00 * 
190.00 4100-094010-5413-
190.00 * 
126.71 4100-031020-5409-
126. 71 * 
290.00 4100-013020-3002-

7.54 4100-013020-3002-
50.00 4100-013020-3002-

347.54 * 
29.00 4100-013010-5501-
29. 00 * 
25.40 4100-012130-5401-
25.40 4100-012090-5401-
25.40 4100-012010-5401-
74.63 4100-021060-5401-

150.83 * 
50.00 4100-013020-3002-
50.00 * 
28.00 4100-042400-3004-
28.00 * 

165.00 4100-013020-3002-
165.00 * 
200.00 4100-013020-3002-

25.52 4100-013020-3002-
50.00 4100-013020-3002-

275.52 * 
344.00 4100-013020-3002-

60.32 4100-013020-3002-
50.00 4100-013020-3002-

454.32 * 
175.00 4100-013020-3002-
175.00 * 
102.08- 4100-043020-3004-
102.08-* 
240.00 4100-021060-5401-
240.00 * 
165.00 4100-013020-3002-
165.00 * 

55.00 4100-073010-3002-
55.00 * 

165.00 4100-013020-3002-
165.00 * 

7.26 4100-043020-5405-
806.69 4100-043020-5405-

8.92 4100-043020-5405-
370.31 4100-043020-5405-

1,193.18 * 
80.25 4100-011010-3007-
80.25 * 

175.00 4100-013020-3002-
175.00 * 

PAGE 9 

Aposo 11/26/2019,

2/02/2015

12/02/2018
12/02/2018
s2/o2/2018
32/02/2029
32/02/2019
33/02/2013
32/02/2013
32/02/2013
32/02/2029
32/02/2013
32/02/2013
32/02/2013
32/02/2019
32/02/2029
22/02/2019
22/02/2019
32/02/2019
32/02/2019
32/02/2019
12/02/2019
32/02/2018
32/02/2019
12/02/2019
32/02/2019
12/02/2019
12/02/2018
12/02/2018
12/02/2019
32/02/2013
32/92/2013
32/02/2018
32/02/2018

12/02/2019

sv. DATE
i/0a/2015

32/02/2019
31/05/2019
10/30/2019
20/26/2018
23/05/2019
35/08/2015
31/05/2013
32/02/2019
ai/ss/2019
21/15/2015
51/25/2013
2/15/2018
21/05/2018
2/3/2018
11/08/2039
12/05/2018
11/05/2013
11/05/2013
21/08/2019
11798/2013
11/05/2013
11/os/20i8
10/29/2018
11/05/2018
32/08/2023
anyou/2018
32/05/2019
11soas2019
11/04/2019
3/35/2015
n/is/2013
30/30/2023

12/05/2029

vewooe.

oonsos

boeeae

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SHORTER, BRIAN
‘SHORTER, DIANA
‘SHRED-27 USA

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SONS CHERILY
SIZEMORE SUARO
SIZEMORE SHAR
SIZEMORE SHARO
‘SMITH, CINDY

SMITH, CINDY

SNIPES SASHEEN
STINSON, sANET
sraavgare soLur
SWENFORD, DEBBE
‘THE HoMe DEPOT
THE HoME DEPOT
THE HOME DEPOT
‘THE LEBANON NE

A/P CASH REQUIREMENTS PRE-LIST COMPANY #001 FUND#a100

mevorce

peisseoa
210sz019
shoszei9
sa0a2019
128856133
sizessei33
peereerrery
bizessei33
a4e9
s20sa019
21052019
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520818957
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12052019

cas:

cross wer

20-33,
40132
253.22
200.00
Ben
Ben
388
347/86
‘25.00,
25.40
25.40
25.40
350183,
50.00
28.00
265100,
36500,
200.00
25.52
50.00
278182
60.32
$0100,
450.32
$3800
io2‘oe:
240.00
iesl00
35.00
265108,
365/00,
3136
92
Peetreer]
@o.as
198700,
Ysle0

NET aNouNT ¢/1_Accourr

30-33 100-031020-S403-
aol +
Erteray
200100 +
336191 "«100-031620-s409-
25000 "«100-013020-3002-
‘7756 4100-013020-3002-
aerise ©
‘25100 _4100-013010-s501-
2500 «
28140 "4200-012130-se02-
25140 4100-012010-S401-
abolaa +
50.00 +
26100 _4100-062400-2004-
38.00
165100 _4100-013020-3002-
260/00 "«100-013020-3002-
‘25.52 4100-013020-3002-
273182 +
‘60.32 4100-013020-3002-
Soleo #100-013020-3002-
456132 +
393100 “«100-012020-3002-
ea /06-+
340.00 ©
ies.00
'$§100 4100-073010-2002-
368100 _4200-013020-3002-
7126 "4100-042020-5405-
8.92 ¢100-043020-8405-
patter
‘80125 "200-o11010-3007-
298100 "4100-013020-2002-
398100 +

100-013020-3002-





AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE INV.DATE VENDOR INVOICE 
12/02/2019 10/24/2019 000977 TOP LINE ADVERT ~ 

12/02/2019 11/08/2019 001223 TREASURER OF VI MACK846 
12/02/2019 11/19/2019 001223 TREASURER OF VI 20-167C-RMS-1 

12/02/2019 10/31/2019 002133 TREASURER OF VI 10312019 

12/02/2019 11/14/2019 000669 TREASURER VA TE CC-51942 

12/02/2019 11/05/2019 004210 TRENT, TINA 11052019 

12/02/2019 10/17/2019 000700 TRI CITY BUSINE AR14080 

12/02/2019 11/11/2019 004359 TRUCKPRO HOLDIN 254-0137005 

12/02/2019 10/04/2019 000706 TWO WAY RADIO I 401000092-1 
12/02/2019 10/09/2019 000706 TWO WAY RADIO I 104000195 
12/02/2019 10/09/2019 000706 TWO WAY RADIO I 104000195 
12/02/2019 10/09/2019 000706 TWO WAY RADIO I 104000195 

12/02/2019 11/05/2019 004087 VADEN, WILLIAM 11052019 

12/02/2019 11/12/2019 003229 VERIZON WIRELES 9842024152 

12/02/2019 11/07/2019 003115 VIRGINIA ELECTR 2991951-IN 
12/02/2019 11/13/2019 003115 VIRGINIA ELECTR 2992615-IN 

12/02/2019 11/15/2019 000758 WALLACE FURNITU 127175 
12/02/2019 11/21/2019 000758 WALLACE FURNITU 127215 

12/02/2019 11/19/2019 003510 WAYNE MUSICK 6111 

12/02/2019 11/05/2019 002087 WHITE BRENDA 11052019 

12/02/2019 11/05/2019 004208 WHITED, EMMA 11052019 

12/02/2019 11/05/2019 004212 WHITED, MARTY 11052019 

12/02/2019 11/15/2019 003033 WHOLESALE SUPPL 637354 
12/02/2019 11/15/2019 003033 WHOLESALE SUPPL 637355 

12/02/2019 11/05/2019 001093 WISE JAMES JR 11052019 
12/02/2019 11/05/2019 001093 WISE JAMES JR 11052019 

12/02/2019 11/05/2019 004209 WISE, DARLENE 

12/02/2019 10/04/2019 000219 XPRESS LUBE 
12/02/2019 10/04/2019 000219 XPRESS LUBE 
12/02/2019 10/04/2019 000219 XPRESS LUBE 
12/02/2019 10/04/2019 000219 XPRESS LUBE 

11052019 

10042019 
10042019 
10042019 
10042019 

TOTAL FOR DUE DATE 12/02/2019 
TOTAL DUE FOR FUND- 4100 

GROSS AMT. 
75.00 
75.00 

160,395.00 
3,722.00 

164,117.00 
20.00 
20.00 

16,666.00 
16,666.00 

165.00 
165.00 
172.56 
172.56 

1,599.10 
1,599.10 
1,107.34 

227.00 
65.00 

684.00 
2,083.34 

175.00 
175.00 

3,412.84 
3,412.84 

284.57 
150. 00 
434.57 

40 .46 
1.59 

42.05 
1,009.00 
1,009.00 

165.00 
165.00 
175.00 
175.00 
165.00 
165.00 
198.19 
204.83 
403.02 
200.00 

18.56 
218.56 
165.00 
165.00 

73.99 
63.89 
20.99 
20.99 

179.86 
380,509.62 
380,509.62 

NET AMOUNT G/L ACCOUNT 
75.00 4100-031020-5410-
75.00 * 

160,395.00 4100-042400-5408-
3,722.00 4100-021060-5902-

164,117 .00 * 
20.00 4100-035030-3001-
20.00 * 

16,666.00 4100-099000-5000-
16,666.00 * 

165.00 4100-013020-3002-
165.00 * 
172.56 4100-073010-3002-
172.56 * 

1,599.10 
1,599.10 * 
1,107.34 

227.00 
65.00 

684.00 
2,083.34 * 

4100-042400-5407-

4100-035050-7006-
4100-031020-7003-
4100-031020-7003-
4100-031020-7003-

175.00 4100-013020-3002-
175.00 * 

3,412.84 4100-031020-5203-
3,412.84 * 

284.57 4100-042400-5413-
150.00 4100-043020-3004-
434.57 * 

40.46 4100-043020-5407-
1.59 4100-043020-5407-

42.05 * 
1,009.00 4100-043020-5408-
1,009.00 * 

165.00 4100-013020-3002-
165.00 * 
175.00 4100-013020-3002-
175.00 * 
165.00 4100-013020-3002-
165.00 * 
198.19 4100-094010-7056-
204.83 4100-094010-7056-
403 .02 * 
200.00 4100-013020-3002-

18.56 4100-013020-3002-
218.56 * 
165.00 4100-013020-3002-
165.00 * 

73.99 4100-031020-5408-
63.89 4100-031020-5408-
20.99 4100-031020-5408-
20.99 4100-031020-5408-

179.86 * 
380,509.62 
380,509.62 

PAGE 10 

apo6o 11/26/2028 AVP CASH REQUIREMENTS PRE-LIST COMPANY #001 FUNDEAI00

DUE DATE _IRV.DATE_ VENDOR pworce cuass

NET AMOUNT G/L AccouT
32/62/2015 0/24/2025 000577 TOP LINE ROVERT 7598

‘75-00 ¢100-091020-S410-

3509 +

32/02/2019 12/08/2019 001223 TREASURER OF VI MACKSES 360,395.00 «160,395.00 4100-047400-s4o8- -—-

32/02/2029 11/38/2019 601223 TREASURER OF VI 20-167C-RNS-1 3:23.00 '3/222.00 Si00-cai060-ss02-
364,137.00 168,117.00 +

32/02/2029 10/31/2019 002133 TREASURER OF VI 10312019 20.00, ‘20-00 "100-035030-3001- -  -
20.00 2ole0 +

22/02/2019 11/14/2019 000669 TREASURER VA TE Cc-s1542 16,666.00 16,666.00 4100-0ss000-soco- -
ielese-00 isleee-00 +

32/02/2019 12/05/2019 004210 TRENT, TINA 11052019 ies 100 $6si00 “4100-013020-3002- = -
365.00 iesiee ©

32/02/2029 10/27/2018 900700 TRX CITY BUSINE ARL4080 392'86 392'S¢ “e1ee-c7s010-3002- --

22/02/2019 11/11/2019 004359 TRUCKPRO HOLDIN 2540137005, 2,599.10 2,599.30 4100-062¢00-5407- =~
31539.10 peecreera

22/02/2019 10/04/2019 400706 THO MAY RADIO I 401000052-2 07-36 11107134 “a1o0-oasoso-7006-  -— -

32/02/2013 10/09/2019 00706 Two WAY RADIO I 104000195 239/00 227100 41c0-ca1020-7003- >

32/02/2019 10/09/2019 00706 Two WAY RADIO I 104000195, 5.00, 5.00 <100-os10z0-7003- =

32/02/2019 10/09/2015 000706 THO WAY RADIO T 104000195 e200 84.00 si00-032020-7003- >
2,083.34 2,083.36

32/02/2019 11/05/2019 004087 VADEN, MILLAN 11052019 393100 398180 “4100-012020-3002- --

32/02/2019 11/12/2019 003229 VERIZON WIRELES 9842076152 3.4i3ee 2.412188 “¢n00-o91020-5203- = -
sistas +

2/02/2019 12/07/2029 003125 VIRGINIA ELECTR 2991951-151 260.57 ‘Beas? <200-ce2eoo-sea3- =

22/02/2019 11/13/2019 003335 VIRGINIA ELECTR 2992615-16 3sol00 sole ieo-eesoz0-300e- >>

12/02/2019 11/15/2019 000758 MALLACE FURNITU 127175 40.46 ‘40.46 4100-063020-s407- = -

32/02/2019 11/21/2013 00078 MALLACE FURNITU 127215 as9 218 $io0-os3020-s407- >>

12/02/2018 11/19/2029 003530 wate MUSICK 6111 2,008200 1,088100 "4100-043020-se08- - -
3/009:00 iloeglo0 +

12/02/2019 11/05/2018 002087 WHITE BRENDA 11057019, 368-00, 368109 “ano0-o13020-2002- =~
365.00 iesi00 +

32/02/2019 11/05/2019 004208 HITED, BOA 11057019, 278100 395100 4100-012020-3002- =~
3100 Hs .e0 +

12/02/2019 11/05/2029 004212 HITED, MARTY 11052019 65/00 463109 “41oo-o13020-3002- =~
65/00 Les.00 «|

42/02/2018 12/35/2029 003033 wHOLESALE SUPPL 637354 335.33 198119 “exo0-o9¢010-7056- --

12/02/2019 11/15/2029 003033 WHOLESALE SUPPL 637355 eels 2eel83 fivo-ossoi0-70s6. >>
403.02

42/02/2019 12/05/2029 001093 wrsz JAMES JR 11052013
12/02/2019 11/08/2039 001093 WISE JAMES JR 11052019,

200/80 “s109-c12020-2002- =~

aisle +

42/02/2018 11/05/2029 004209 ISE, DARLENE 11052029, 168100 “«io0-o12020-2002- =~
365/00 +

32/02/2019 10/04/2019 000219 xpREss WuBE 10042018 93199 4100-021020-s408- =~

32/02/2019 10/04/2029 000219 XPRESS LUBE 10062019 Galea dioo-oatoze-seos- =

42/02/2018 10/04/2039 000218 xPRESS LUBE 10047019, 20199 si00-oai0z0-se0s- >

12/02/2019 10/04/2029 000229 XPRESS LUBE 10042019, 20199 Sio0-osiozo-seoe- =
153/86 +

‘TOTAL FOR DUE DATE 12/02/2029 380,509.62 380,503.62

‘TOTAL DUB POR PUND- 4100 3aolsosi2 380,509.62




AP060 11/26/2019 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4713 

DUE DATE INV.DATE -'VE=N~D~O=R~-------- INVOICE 
12/02/2019 11/06/2019 002349 LEXISNEXIS 14532166 

TOTAL FOR DUE DATE 12/02/2019 
TOTAL DUE FOR FUND- 4713 
NON-DIRECT DEPOSIT 
DIRECT DEPOSIT 
E-Payable Total 
FINAL DUE 

CLASS --~G=R~O=S=S~AM=T~. 
24.39 
24.39 
24.39 
24.39 

380,534.01 
.00 
.00 

380,534.01 
.00 

NET AMOUNT G/L ACCOUNT 
24.39 4713-021080-6012-
24.39 * 
24.39 
24.39 

380,534.01 
.00 
.00 

380,534.01 

PAGE 11 

Lonzo Lester
Highlight

apoco 12/26/2019 |A/P CASH REQUIREMENTS PRE-LIST COMPANY

2/03/2035 13/06/2015 co7ses TIGNES lasszies —

‘TOTAL FOR DUE DATE 12/02/2019,
Tora. bus FoR FUND 4713,
Dinser berosit

E-Payable Total

PIAL BOE

35
2439
2439
24339
mer)

raoe7a3

NET AWOUNT G/L ACcOUT

2
3

38
35+
33
20

Sassteziess-6ox2-





 

Board of Supervisors  Action Item C-1 – C-15 
137 Highland Drive Presenter: Administrator 
Lebanon, VA 24266 

       Meeting: 12/2/19     6:00 PM 
 
 

 

 
County Administrator Reports & Requests 
 

REPORTS 
 

1. PSA Water & Sewage Operational Business Plan & Rate Study……………….C-1 
 

2. RC Landfill Well & Gas Probe Abandonment...…………………………………….C-2 
 

3. VDOT IACM Project – Rte. 663 Bridge Replacement………………….…………..C-3 
 

4. Virginia Complete County Commission Engagement Event (2020 Census)….C-4 
 

5. RC Tourism Advisory Committee By-Laws…………………………………………C-5 
 

REQUESTS 
 

6. RC 2019 November 5th General Election Abstract of Votes.…………………….C-6 
 

7. RC Project Management Services Contract………………………………………..C-7 
 

8. Architectural/Engineering Services – Dante Depot Renovation….…………….C-8 
 

9. VDOT Rte. 681 Notice of Intent………………………………………………………..C-9 
 

10. DCJS Violence Against Women Act ($57,028)……….…………………………….C-10 
 

11. VDH Local Service Agreement………………………………………………………..C-11 
 

12.  CPWMA Letter of Support……………………………………………………………..C-12 
 

13.  County Employee Payroll on 12/20/19……………………….……………………...C-13 
 

14.  County Employee’s Holiday Gift Certificates……………………………………...C-14 
 

15.  RC Planning Commission Plat……………………………………………………….C-15 
 
 

STAFF RECOMMENDATION(s): 
Board Discretion.  

 
SUGGESTED MOTION(s): Various  

Board of Supervisors Action Item C-1 - C-15
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266

Meeting: 12/2/19 6:00 PM

County Administrator Reports & Requests

REPORTS

41. PSA Water & Sewage Operational Business Plan & Rate Study...

2. RC Landfill Well & Gas Probe Abandonment..

3. VDOT IACM Project — Rte. 663 Bridge Replacement.

4. Virginia Complete County Commission Engagement Event (2020 Census)....C-4
5. RC Tourism Advisory Committee By-Laws.

REQUESTS

6. RC 2019 November 5" General El

tion Abstract of Votes.

7. RC Project Management Services Contract...

8. Architectural/Engineering Services - Dante Depot Renovation

9. VDOT Rte. 681 Notice of Intent.

10. DCJS Violence Against Women Act ($57,028).

11. VDH Local Service Agreement.

12. CPWMA Letter of Support.

13. County Employee Payroll on 12/20/19.

14. County Employee's Holiday Gift Certificates...

415. RC Planning Commission Plat....

STAFF RECOMMENDATION(s):
Board Discretion.

SUGGESTED MOTION(s): Various




  
 

310 Valley Street N.W. · Abingdon, Virginia 24210 · p: 276.206.8571 

 

 

October 15, 2019 

 

Mr. Lonzo Lester, Jr., County Administrator 

Russell County 

P.O. Box 1207 

Lebanon, Virginia 24266 

 

Re: Proposal for Professional Engineering Services 

 Waterworks Business Operations Plan & Combined Rate Study 

 

Dear Mr. Lester: 

 

The Lane Group, Inc. (TLG), is pleased to submit this proposal for professional engineering services for Russell 

County. This Proposal is being submitted in followup to our meeting on October 8th. The project and the proposed 

scope of services follow: 

 

DESCRIPTION OF THE PROJECT 

 

In 2018, Russell County (the County) procured for various engineering services related to consolidation of public 

water and wastewater services provided by the County, The Russell County Public Service Authority (RCPSA), and 

the Castlewood Water and Sewage Authority (CWSA). Since the initial procurement, the County has largely 

implemented the consolidation. The CWSA has been dissolved and incorporated into the RCPSA. The County has 

likewise conveyed its water and sewage facilities into the RCPSA, except for the Dante wastewater treatment plant. 

The consolidation effort has not been entirely completed and many activities are ongoing. The various water and 

sewer system customers are currently being billed for services in accordance with the respective rate structures 

which were in effect prior to the consolidation. System assets and debt obligations are being combined. System 

operating budgets are being combined. 

 

The County is in process of completing some utility projects with funding assistance being provided by the Virginia 

Resources Authority (VRA). In order to proceed with those projects’ funding, VRA is requiring that the County 

complete a Waterworks Business Operation Plan and a Water/Sewer Rate Study. TLG has been requested to provide 

a proposal to complete these items.  

 

SCOPE OF SERVICES 

 

Work Task 1: Waterworks Business Operations Plan: The Virginia Department of Health (VDH) requires that 

public water supply systems develop a Waterworks Business Operations Plan (WBOP) to demonstrate the 

waterworks’ technical, managerial, and financial capacities. VDH has established guidelines for the content to be 

included in the WBOP. TLG will use information provided by the County and RCPSA to prepare the WBOP in 

accordance with the VDH guidelines. The WBOP will be submitted to VDH for review and approval. 

 

Work Task 2: Water Sewer Rate Study: VRA is requiring the County to have a Rate Study prepared. The 

purpose of the Rate Study is to examine the current water and sewer rates being charged to customers of the various 

systems, evaluate the systems’ budgetary needs to meet both operating and debt service expenses, and recommend 

rate structure revisions so that all of the consolidated system’s customers pay the same uniform rates. TLG will 

initially prepare a draft version of the Rate Study and submit it to the County for review and comment. Following 

receipt of the County’s comments, the Rate Study will be submitted to VRA for their review and acceptance. 

 

 

 

Lonzo Lester
Highlight

‘L3fane

GROUP

October 15, 2019

Mr. Lonzo Lester, Jr., County Administrator
Russell County

P.O. Box 1207

Lebanon, Virginia 24266

Re: Proposal for Professional Engineering Services
Waterworks Business Operations Plan & Combined Rate Study
Dear Mr. Lester:

‘The Lane Group, Inc. (TLG), is pleased to submit this proposal for professional engineering services for Russell
County. This Proposal is being submitted in followup to our meeting on October 8". The project and the proposed
scope of services Follow:

DESCRIPTION OF THE PROJECT

In 2018, Russell County (the County) procured for various engineering services related to consolidation of public
water and wastewater services provided by the County, The Russell County Public Service Authority (RCPSA), and
the Castlewood Water and Sewage Authority (CWSA). Since the initial procurement, the County has largely
implemented the consolidation. The CWSA has been dissolved and incorporated into the RCPSA. The County has
likewise conveyed its water and sewage facilities into the RCPSA, except for the Dante wastewater treatment plant.
‘The consolidation effort has not been entirely completed and many activities are ongoing. The various water and
sewer system customers are currently being billed for services in accordance with the respective rate structures
which were in effect prior to the consolidation, System assets and debt obligations are being combined. System
‘operating budgets are being combined

‘The County is in process of completing some utility projects with funding assistance being provided by the Virginia
Resources Authority (VRA). In order to proceed with those projects’ funding, VRA is requiring that the County
complete a Waterworks Business Operation Plan and a Water/Sewer Rate Study. TLG has been requested to provide
‘a proposal to complete these items.

Work Task 1: Waterworks Business Operations Plan: The Virginia Department of Health (VDH) requires that
public water supply systems develop a Waterworks Business Operations Plan (WBOP) to demonstrate the
‘waterworks’ technical, managerial, and financial capacities. VDH has established guidelines for the content to be
included in the WBOP. TLG will use information provided by the County and RCPSA to prepare the WBOP in
accordance with the VDH guidelines. The WBOP will be submitted to VDH for review and approval.

Work Task 2: Water Sewer Rate Study: VRA is requiring the County to have a Rate Study prepared. The
purpose of the Rate Study is to examine the current water and sewer rates being charged to customers of the various
systems, evaluate the systems” budgetary needs to meet both operating and debt service expenses, and recommend
rate structure revisions so that all of the consolidated system’s customers pay the same uniform rates. TLG will
initially prepare a draft version of the Rate Study and submit it to the County for review and comment. Following
receipt of the County's comments, the Rate Study will be submitted to VRA for their review and acceptance

310 Valley Street N.W. - Abingdon, Virginia 24210 - p: 276.206.8571




Mr. Lonzo Lester, Jr. 

Page 2 

 

310 Valley Street N.W. · Abingdon, Virginia 24210 · p: 276.206.8571 

ITEMS TO BE FURNISHED/OBTAINED BY OTHERS 

 

In order to complete the indicated Scope of Services, the following items are requested to be furnished to The Lane 

Group: 

 

A. Copy of the two (2) most recent Annual Audit Reports, including all information relevant to the Water and 

Sewer Enterprise Fund for the County, the RCPSA, and the CWSA. 

 

B. Digital file (compatible with Excel spreadsheet) containing a listing of all water system customers, their type, 

and individual water billing consumption (gallons) for the most recent 12-month period. 

 

C. Digital file (compatible with Excel spreadsheet) containing a listing of all sewer system customers, their type, 

and individual sewer billing consumption (gallons) for the most recent 12-month period. 

 

D. Listing of monthly water production and billing volume totals (gallons) each system for each of the most 

recent 12 consecutive months. 

 

E. Listing of monthly sewage treatment and billing volume totals (gallons) each system for each of the most 

recent 12 consecutive months. 

 

F. Copy of the current years’ water and sewer system budgets and most recent financial statement for all 

systems. 

 

G. Complete listing of all water and sewer system customer billing rates and charges. 

 

H. Map(s) showing the location and facilities included in each of the water and/or sewer systems. 

 

I. Listing of current employees and titles for all persons involved in operations of the water and/or sewer 

systems. 

 

J. Copy of Employee Handbook, Job Descriptions, and/or other relevant information pertaining to those 

employees involved in operations of the water and/or sewer systems. 

 

K. Copy of any existing water and/or Asset Management Plans, listing of equipment and inventory, or similar 

information pertaining to the systems’ physical assets. 

 

L. Copy of any existing Capital Improvement Plans or similar information pertaining to future system expansion 

and/or rehabilitation needs. 

 

M. Copy of any existing Water Business Operation Plans or similar  information for any of the systems. 

 

N. Other items relevant to the systems’ operations and/or finances which may be determined to be needed during 

the course of completion of the indicated Scope of Services. 

 

TLG recognizes that the list of items requested is extensive, but each item is integral to the content of the 

deliverables that are being contracted for. 

 

 

Mr. Lonzo Lester, Jr.
Page 2

ITEMS TO BE FURNISHED/OBTAINED BY OTHERS

In order to complete the indicated Scope of Services, the following items are requested to be furnished to The Lane
Group:

A. Copy of the two (2) most recent Annual Audit Reports, including all information relevant to the Water and
Sewer Enterprise Fund for the County, the RCPSA, and the CWSA.

B. Digital file (compatible with Excel spreadsheet) containing a listing of all water system customers, their type,
and individual water billing consumption (gallons) for the most recent 12-month period.

CC. Digital file (compatible with Excel spreadsheet) containing a listing of all sewer system customers, their type,
and individual sewer billing consumption (gallons) for the most recent 12-month period.

D. Listing of monthly water production and billing volume totals (gallons) each system for each of the most
recent 12 consecutive months.

Listing of monthly sewage treatment and billing volume totals (gallons) each system for each of the most
recent 12 consecutive months.

F. Copy of the current years’ water and sewer system budgets and most recent financial statement for all
systems.

G. Complete listing of all water and sewer system customer billing rates and charges.

1H. Map(s) showing the location and facilities included in each of the water and/or sewer systems.

1. _Listing of current employees and titles for all persons involved in operations of the water and/or sewer
systems.

Copy of Employee Handbook, Job Descriptions, and/or other relevant information pertaining to those
employees involved in operations of the water and/or sewer systems.

K. Copy of any existing water and/or Asset Management Plans, listing of equipment and inventory, or similar
information pertaining to the systems’ physical assets.

L. Copy of any existing Capital Improvement Plans or similar information pertaining to future system expansion
andor rehabilitation needs,

M. Copy of any existing Water Business Operation Plans or similar information for any of the systems.

Other items relevant to the systems’ operations and/or finances which may be determined to be needed during
the course of completion of the indicated Scope of Services.

TLG recognizes that the list of items requested is extensive, but each item is integral to the content of the
deliverables that are being contracted for.

310 Valley Street N.W. « Abingdon, Virginia 24210 - p: 276.206.8571




Mr. Lonzo Lester, Jr. 

Page 3 

 

310 Valley Street N.W. · Abingdon, Virginia 24210 · p: 276.206.8571 

SCHEDULE OF COMPLETION 

 

TLG will begin work upon receipt of written acceptance of this Proposal and receipt of all items to be furnished by 

the County. It is anticipated that development of Work Tasks 1 and 2 will run concurrently and TLG will strive to 

submit to the County a draft version of both the Waterworks Business Operations Plan and the Rate Study within 

120 calendar days following receipt of authorization to proceed and those items to be furnished by the County. 

Following receipt of any review comments from the County, TLG will address the comments in a timely manner 

until final approvals are secured. It is recognized that VRA has requested the WBOP and Rate Study documents to 

be completed by March 2020. 

 

COMPENSATION 

 

TLG will strive to perform the indicated Scope of Services within the given Schedule of Completion for dollar 

amounts as indicated below.  Invoices will be rendered monthly in accordance with the following schedule: 

Task/Description      Fee 

Work Task 1 – Waterworks Business Operations Plan  $  8,000.00 

Work Task 2 – Rate Study       16,000.00 

Total Lump Sum Fee     $24,000.00  

 

Invoices are due payable upon receipt.  Invoices not paid within 30 days following issuance will be subject to an 

additional interest charge of 1.5%/ month on any past due balance. 

 

ADDITIONAL SERVICES 

 

TLG can provide additional services outside of the proposed Scope of Services if requested to do so by the Owner.  

The work task and fee for any additional services would be negotiated on a case-by-case basis.  Prior to proceeding 

with any additional service, TLG shall be authorized to do so in writing.  For reference, a copy of TLG’s current 

Standard Billing Rate sheet is included with this Proposal as Attachment 1. 

 

STANDARD CONTRACT TERMS AND CONDITIONS 

 

This Proposal is subject to The Lane Group’s Standard Contract Terms & Conditions, included as Attachment 2 to 

this Proposal. Acceptance of this Proposal indicates an acceptance of the Standard Contract Terms & Conditions for 

this Agreement. 

AUTHORIZATION TO PROCEED 

 

In order to signify acceptance of this proposal and authorization to proceed with the work, please sign and complete 

the Proposal Acceptance Block on the following page and return one copy to our office.  We appreciate having been 

given the opportunity to submit this proposal and look forward to your response. 

 

Very Truly Yours, 

 

THE LANE GROUP, INC. 

 

 

 

Matthew Lane, P.E. 

President 

 

mlane
Image

Mr. Lonzo Lester, Jr.
Page 3

SCHEDULE OF COMPLETION

TLG will begin work upon receipt of written acceptance of this Proposal and receipt of all items to be furnished by
‘the County. It is anticipated that development of Work Tasks 1 and 2 will run concurrently and TLG will strive to
submit to the County a draft version of both the Waterworks Business Operations Plan and the Rate Study within
120 calendar days following receipt of authorization to proceed and those items to be furnished by the County.
Following receipt of any review comments from the County, TLG will address the comments in a timely manner
until final approvals are secured, It is recognized that VRA has requested the WBOP and Rate Study documents to
bbe completed by March 2020.

COMPENSATION

TLG will strive to perform the indicated Scope of Services within the given Schedule of Completion for dollar
amounts as indicated below. Invoices will be rendered monthly in accordance with the following schedule:

‘Task/Deseription Fee

Work Task | ~ Waterworks Business Operations Plan $ 8,000.00
Work Task 2 ~ Rate Study 16,000.00
Total Lump Sum Fee $24,000.00

Invoices are due payable upon receipt. Invoices not paid within 30 days following issuance will be subject to an
additional interest charge of 1.5%/ month on any past due balance.

ADDITIONAL SERVICES

TLG can provide additional services outside of the proposed Scope of Services if requested to do so by the Owner,
‘The work task and fee for any additional services would be negotiated on a case-by-case basis. Prior to proceeding
with any additional service, TLG shall be authorized to do so in writing, For reference, a copy of TLG’s current
Standard Billing Rate sheet is included with this Proposal as Attachment

STANDARD CONTRACT TERMS AND CONDITIONS

This Proposal is subject to The Lane Group’s Standard Contract Terms & Conditions, included as Attachment 2 to
this Proposal. Acceptance of this Proposal indicates an acceptance of the Standard Contract Terms & Conditions for
this Agreement.

AUTHORIZATION TO PROCEED,

In order to signify acceptance of this proposal and authorization to proceed with the work, please sign and complete

the Proposal Acceptance Block on the following page and return one copy to our office. We appreciate having been
given the opportunity to submit this proposal and look forward to your response.

Very Truly Yours,

‘THE LANE GROUP, INC,

form

Matthew Lane, P.E.
President

310 Valley Street N.W. « Abingdon, Virginia 24210 - p: 276.206.8571




Mr. Mr. Lonzo Lester, Jr. 

Page 4 

 

 

 

 

 PROPOSAL ACCEPTANCE 

 

 

The foregoing proposal of The Lane Group, Inc. is accepted: 

 

    Russell County                                     

Print (Type) Individual, Firm, or Corporate Name 

 

    

      Signature of Authorized Representative Date 

 

                     

      Print (Type) Name of Authorized Representative and Title 

 

Mr. Mr. Lonzo Lester, Jr.
Page 4

PROPOSAL ACCEPTANCE

‘The foregoing proposal of The Lane Group, Inc. is accepted:

Russell County

Print (Type) Individual, Firm, or Corporate Name

Signature of Authorized Representative Date

Print (Type) Name of Authorized Representative and Title




 

310 Valley Street N.W. · Abingdon, Virginia 24210 · p: 276.206.8571 

 
 

STANDARD A/E BILLING RATES 
(Effective October 1, 2019) 

 
 

Principal/Senior Engineer $150.00/hour 

Sr. Project Engineer/Sr. Architect/Sr. Project Manager $135.00/hour 

Project Engineer II/Architect II/Project Manager II $120.00/hour 

Project Engineer I/Architect I/Project Manager I $105.00/hour 

Project Engineer/Architect/Env. Specialist $90.00/hour 

Engineer-in-Training/CADD Tech III $80.00/hour 

Resident Project Representative III $65.00/hour 

CADD Technician II/Field Technician II/RPR II $60.00/hour 

CADD Tech I/Field Tech I/RPR I $55.00/hour 

Administrative Support II $60.00/hour 

Administrative Support I $40.00/hour 
 

Subconsultant Cost plus 
15.00% 

 
Mileage IRS Allowed 

Rate 

8 ½” x 11” Black & White Copies $0.50/sheet 

Reproducible Copies (Paper) $0.75/sq. ft. 

8 ½” x 11” Color Copies $1.00/sheet 

Reproducible Copies (Mylar) $1.00/sq. ft. 
 
 

 

 
 
 

ROU

e the
Stan

STANDARD A/E BILLING RATES.
(Effective October 1, 2019)

Principal/Senior Engineer
Sr. Project Engineer/Sr. Architect/Sr. Project Manager
Project Engineer Il/Architect I/Project Manager II
Project Engineer /Architect l/Project Manager |
Project Engineer/Architect/Env. Specialist
Engineer-in-Training/CADD Tech Ill
Resident Project Representative III
CADD Technician Il/Field Technician IVRPR II

CADD Tech I/Field Tech I/RPR I

Subconsultant

Mileage

8%” x 11” Black & White Copies
Reproducible Copies (Paper)
8%” x 11” Color Copies

Reproducible Copies (Mylar)

$150.00/hour
$135.00/hour
$120.00/hour
$105.00/hour
$90.00/hour
$80.00/hour
$65.00/hour
$60.00/hour
$55.00/hour
$60.00/hour
$40.00/hour

Cost plus
15.00%

IRS Allowed
Rate

$0.50/sheet
$0.75/sq. ft.
$1.00/sheet
$1.00/sq. ft.

310 Valley Street N.W. « Abingdon, Virginia 24210 - p: 276.206.8571




 

 

 

STANDARD CONTRACT TERMS AND CONDITIONS 

EFFECTIVE DATE – JANUARY 1, 2019 

 

 

1-- DEFINITIONS 

 

 

1.1 The Lane Group, Inc., hereafter referred to as the 

“Engineer”, agrees to provide Professional Services, as 

delivered in the attached Proposal. Engineer means The 

Lane Group company, the company’s employees, and the 

company’s subcontractors. 

 

1.2 The “Client” is the other party to this Agreement. 

 

1.3 The “Project” is the collective sum of all services and 

deliverables for which the Client has commissioned the 

Engineer to complete. 

 

2 -- SCOPE OF SERVICES 

 

 

2.1 The Agreement between the Engineer and the Client 

consists of the Proposal, these Standard Contract Terms 

and Conditions, and any other Exhibits or Attachments 

referenced in and included with the Proposal. 

 

2.2 Together these elements constitute the Agreement in its 

entirety. The Agreement shall not be considered binding 

unless and until executed by both parties. 

 

2.3 The executed Agreement supersedes all prior written or 

oral correspondence, statements, representations, and/or 

agreements. 

 

2.4 The executed Agreement establishes the scope of 

services to be provided by the Engineer, anticipated 

schedule, deliverables, compensation, items to be provided 

by others, and other information relevant to the Project. 

Any changes to the Agreement must be mutually 

acknowledged, in writing, by both parties. 

 

3 -- STANDARD OF CARE 

 

 

3.1 The ENGINEER will strive to perform the services 

under this Agreement in a manner consistent with the level 

of care and skill ordinarily exercised by members of the 

same profession currently practicing in the same locality as 

the Project under similar conditions during the same time 

period. 

 

3.2 No other representation and no warranty or guarantee, 

either expressed or implied, is included or intended by this 

Agreement. 

4--DISCLOSURES 

 

 

4.1 The provisions of the Agreement have been established 

based upon information known or assumed by both parties 

prior to execution of said Agreement. 

 

4.2 Both the Engineer and the Client shall fully disclose to 

each other, prior to executing the Agreement, all 

information pertinent to completion of the Project. 

 

4.3 Both the Engineer and the Client agree to disclose to 

each other, any information relevant to completion of the 

Project, which becomes known during the course of the 

work and could have a potential impact upon the provisions 

of the Agreement. 

 

5 -- INFORMATION PROVIDED BY OTHERS 

 

 

5.1 The Agreement between the Engineer and the Client 

identifies those items which are to be provided to the 

Engineer by other parties, outside of the Engineer’s control, 

if any, and incorporated into the Engineer’s work. 

 

5.2 Client agrees to waive any claim of liability against the 

Engineer resulting in errors, omissions, or inaccuracies due 

to defects and/or deficiencies in the information that is 

provided to the Engineer by others and outside of the 

Engineer’s control. 

 

6 -- OWNERSHIP OF DOCUMENTS 

 

 

6.1 The Agreement between the Engineer and the Client 

identifies those documents and/or deliverables which the 

Engineer is to provide to the Client, if any, upon 

completion of the Project. 

 

6.2 The Engineer shall retain ownership and property 

interests of all deliverable documents and other relevant 

preparatory information developed by the Engineer in 

completion of the Project. Relevant preparatory 

information includes those items generated by the Engineer 

in the course of completing the project; and could include 

calculations, worksheets, field measurements, survey data, 

photographs, product brochures, financial records, and 

other related items which are not customarily included in 

the deliverable documents provided to the Client. 

 

6.3 The Engineer shall furnish the Client with the number 

and format of deliverable documents as designated in the 

Agreement. The Client may retain the deliverable 

documents and make copies of them for the Client’s sole 

use in relation to the Project. It is understood that the Client 

shall not sell or otherwise convey the deliverable 

the

lg

GR

LANE

OUP

STANDARD CONTRACT

TERMS AND CONDITIONS

EFFECTIVE DATE - JANUARY 1, 2019

1 DEFINITIONS,

4-DISCLOSURES

Ll The Lane Group, Inc., hereafter referred to as the
‘Engineer”, agrees to provide Professional Services, as
delivered in the attached Proposal, Engineer means The
Lane Group company, the company’s employees, and the
‘company’s subcontractors

1.2 The “Client” is the other party to this Agreement.
1.3 The “Project” is the collective sum of all services and
deliverables for which the Client has commissioned the

Engineer to complete.

2 SCOPE OF SERVICES

21 The Agreement between the Engineer and the Client
consists of the Proposal, these Standard Contract Terms
and Conditions, and any other Exhibits or Attachments
referenced in and included with the Proposal.

2.2 Together these elements constitute the Agreement in its
centirety, The Agreement shall not be considered binding
unless and until executed by both parties.

2.3 The executed Agreement supersedes all prior written or
‘oral correspondence, statements, representations, and/or
agreements.

24 ‘The executed Agreement establishes the scope of
services to be provided by the Engineer, anticipated
schedule, deliverables, compensation, items to be provided
by others, and other information relevant to the Project.
Any changes 10 the Agreement must be mutually
acknowledged, in writing, by both parties.

3--STANDARD OF CARE

341 The ENGINEER will strive to perform the services
under this Agreement in a manner consistent with the level
‘of care and skill ordinarily exercised by members of the
same profession currently practicing in the same locality as
the Project under similar conditions during the same time
petiod,

3.2 No other representation and no warranty or guarantee,
cither expressed or implied, is included or intended by this
‘Agreement,

4.1 The provisions of the Agreement have been established
based upon information known or assumed by both parties
prior to execution of said Agreement.

4.2 Both the Engineer and the Client shall fully disclose to
each other, prior to executing the Agreement, all
information pertinent to completion of the Project.

4.3 Both the Engineer and the Client agree to disclose 10
each other, any information relevant to completion of the
Project, which becomes known during the course of the
‘work and could have a potential impact upon the provisions
ofthe Agreement

5

FORMATION PROVIDED BY OTHERS.

5.1 The Agreement between the Engineer and the Client

identifies those items which are to be provided to the

Engineer by other parties, outside of the Engineer's control,
‘any, and incorporated into the Engineer's work.

5.2 Client agrees to waive any claim of liability against the
Engineer resulting in errors, omissions, or inaccuracies due
to defects andior deficiencies in the information that is
provided to the Engineer by others and outside of the
Engineer's control

6 OWNERSHIP OF DOCUMENTS

6.1 The Agreement between the Engineer and the Client
identifies those documents and/or deliverables which the
Engineer is to provide to the Client, if any, upon
‘completion of the Project.

62 The Engineer shall retain ownership and property
interests of all deliverable documents and other relevant
preparatory information developed by the Engineer in
completion of the Project. Relevant preparatory
information includes those items generated by the Engineer
in the course of completing the project: and could include
calculations, worksheets, field measurements, survey data,
photographs, product brochures, financial records, and
‘ther related items which are not customarily included in
the deliverable documents provided to the Client,

6.3 The Engineer shall furnish the Client with the number
and format of deliverable documents as designated in the
Agreement. The Client may retain the deliverable
‘documents and make copies of them for the Client's sole
use in relation to the Project. It is understood that the Client
shall not sell or otherwise convey the deliverable




 

 

documents to any other party for any other purpose without 

first obtaining written authorization from the Engineer. 

 

6.4 The Engineer shall retain exclusive ownership of all 

other relevant preparatory information generated in the 

course of completing the Project and shall not provide these 

materials to any party unless specifically designated 

otherwise in the Agreement and/or without written 

authorization from the Engineer. 

 

6.5 The Client agrees to indemnify and hold harmless the 

Engineer from any claims, damages, and/or liabilities 

arising from any unauthorized use, re-use, or modifications 

of the deliverable documents made by any party. 

 

7--ASSIGNMENT OF AGREEMENT 

 

 

7.1 Neither the Engineer nor the Client may delegate, 

transfer, or otherwise reassign this Agreement to any other 

party without the written consent of the other party. 

 

7.2 The Engineer may subcontract portions of the Project 

work tasks at the Engineer’s sole discretion. 

 

ARTICLE 8--TERMINATION OR SUSPENSION 

 

 

8.1 Either the Engineer or the Client may terminate or 

suspend the Agreement for material breach or convenience. 

The party effecting the termination or suspension shall so 

notify the other party in writing and said termination or 

suspension shall become effective seven (7) calendar days 

following receipt of notice.  

 

8.2 In the event of Agreement termination or suspension, 

the Engineer shall furnish the Client with those portions of 

the Project which have been completed and the Client shall 

compensate the Engineer for those services which have 

been performed in accordance with the provisions of the 

Agreement. 

 

ARTICLE 9--LIMITATION OF LIABILITY 

 

 

9.1 The Engineer’s total cumulative liability to the Client 

arising from the Engineer’s acts, errors, or missions in 

connection with the services performed under the 

Agreement shall not exceed the total compensation 

received by the Engineer under the Agreement or $25,000, 

whichever is less. 

 

9.2 Cumulative liability is defined as all costs resulting 

from a Claim and its resolution and includes, but is not 

limited to, items such as damages, losses, expenses, 

attorney fees, injuries, and the like. 

 

ARTICLE 10--INDEMNIFICATION 

 

 

10.1 The Engineer agrees to indemnify and hold harmless 

the Client from and against damages arising from the 

Engineer’s negligent performance of its services under the 

Agreement, to the extent that said damages are caused by 

the Engineers negligent actions. 

 

10.2 The Client agrees to indemnify and hold harmless the 

Engineer from and against damages arising from the 

Client’s negligent actions, to the extent that said damages 

are caused by the Client’s negligent actions. 

 

10.3 It is expressly understood and agreed that in no case 

shall the Engineer be required to pay a cumulative amount 

of damages disproportional to the Engineer’s culpability or 

any share of any amount levied to realize more than actual 

economic damages. 

 

ARTICLE 11--DISPUTE RESOLUTION 

 

 

11.1 If either the Engineer or the Client believes that the 

other party has materially breached this Agreement, written 

notification shall be delivered to the offending party within 

five (5) business days identifying such cause. Both parties 

shall then bargain promptly and in good faith to cure such 

cause. 

 

11.2 All claims, disputes, or controversies between 

Engineer and Client caused by or in any way related to the 

Agreement and which cannot be remedied by good faith 

negotiation between the parties, shall be submitted to 

nonbinding mediation as a condition precedent to litigation. 

The mediator may be selected by either party but shall be 

acceptable to both parties. The mediator’s costs shall be 

borne equally by each party and each party shall bear all of 

its own other costs related to mediation. 

 

11.3 Should good faith negotiation and mediation fail to 

resolve any dispute related to this Agreement, the Engineer 

and the Client agree that litigation may be brought by either 

party. 

 

11.4 Unless prohibited by law and notwithstanding any 

statute that may provide additional protection, both the 

Engineer and the Client agree that any claim by either party 

arising out of the Agreement shall be initiated not more 

than eighteen (18) months from the date that the party 

knew, or should have known, of the condition giving rise to 

the claim, and under no circumstance shall any claim be 

made over twelve (12) months following the date that the 

Engineer’s services are substantially complete under the 

Agreement. 

 

ARTICLE 12--GOVERNING LAW 

 

 

12.1 Both the Engineer and the Client agree that the 

governing laws of the locality in which the project is 

located shall prevail in all matters related to the 

performance and/or dispute remediation related to the 

Agreement. 
 

documents to any other party for any other purpose without
first obtaining weitten authorization from the Engineer

64 The Engineer shall retain exclusive ownership of all
other relevant preparatory information generated in the
‘course of completing the Project and shall not provide these
materials to any party unless specifically designated
otherwise inthe Agreement and/or without written
authorization from the Engineer.

6.5 The Client agrees to indemnify and hold harmless the
Engineer from any claims, damages, and/or liabilities
arising from any unauthorized use, re-use, or modifications
of the deliverable documents made by any party

TAs

NMENT OF AGREEMENT

Engineer's negligent performance of its services under the
Agreement, fo the extent that said damages are caused by
the Engineers negligent actions

10.2 The Client agrees to indemnify and hold harmless the
Engineer from and against damages arising from the
Client's negligent actions, to the extent that said damages
are caused by the Client’s negligent actions.

10.3 It is expressly understood and agreed that in no case
shall the Engineer be required to pay a cumulative amount
‘of damages disproportional to the Engineer's culpability or
‘any share of any amount levied to realize more than actual
‘economic damages.

ARTICLE 11—DISPUTE RESOLUTION

7A Neither the Engineer nor the Client may delegate,
transfer, or otherwise reassign this Agreement to any other
party without the written consent ofthe other party.

7.2. The Engineer may subcontract portions of the Project
work tasks at the Engineer’s sole discretion,

ARTICLE 8-TERMINATION OR SUSPENSION

81 Either the Engineer or the Client may terminate or
suspend the Agreement for material breach or convenience.
‘The party effecting the termination or suspension shall so
notify the other party in writing and said termination or
suspension shall become effective seven (7) calendar days
following receipt of notice.

8.2 In the event of Agreement termination or suspension,
‘the Engineer shall furnish the Client with those portions of
the Project which have been completed and the Client shall
‘compensate the Engineer for those services which have
been performed in accordance with the provisions of the
Agreement.

ARTICLE 9--LIMITATION OF LIABILITY

9.1 The Engineer’s total cumulative liability to the Client
arising from the Engineer's acts, errors, or missions in
connection with the services performed under the
Agreement shall not exceed the total compensation
received by the Engineer under the Agreement or $25,000,
whichever is less.

9.2 Cumulative liability is defined as all costs resulting
from a Claim and its resolution and includes, but is not
limited to, items such as damages, losses, expenses,
attomey fees, injuries, and the like.

ARTICLE 10-INDEMNIFICATION

10.1 The Engineer agrees to indemnify and hold harmless
the Client from and against damages arising from the

111 If either the Engineer or the Client believes that the
‘other party has materially breached this Agreement, written
notification shall be delivered to the offending party within

1e (5) business days identifying such cause. Both parties
shall then bargain promptly and in good faith to cure such
cause.

112 All claims, disputes, or controversies between
Engineer and Client caused by or in any way related to the
‘Agreement and which cannot be remedied by good faith
negotiation between the parties, shall be submitted to
nonbinding mediation as a condition precedent to litigation
‘The mediator may be selected by either party but shall be
acceptable to both parties. The mediator’s costs shall be
‘borne equally by each party and each party shall bear all of
its own other costs related to mediation,

113 Should good faith negotiation and mediation fail to
resolve any dispute related to this Agreement, the Engineer
and the Client agree that litigation may be brought by either
party,

11.4 Unless prohibited by law and notwithstanding any
statute that may provide additional protection, both the
Engineer and the Client agree that any claim by either party
arising out of the Agreement shall be initiated not more
than cighteen (18) months from the date that the party
knew, or should have known, of the condition giving rise to
the claim, and under no circumstance shall any claim be
made over twelve (12) months following the date that the
Engineer's services are substantially complete under the
Agreement.

ARTICLE 12~GOVERNING LAW

12.4 Both the Engineer and the Client agree that the
‘governing laws of the locality in which the project is

TAN




SCOPE OF WORK 
CLOSED RUSSELL COUNTIES LANDFILLS 
WELL AND GAS PROBE ABANDONMENT 

Permits #258 and 515 
Castlewood, Virginia 

 
The scope of services to be provided includes the abandonment of 2 groundwater monitoring 
wells and 9 gas probes at the Closed Russell County Sanitary Landfills located on Century Farm 
Rd in Castlewood, VA. 
 
Abandonment Procedure 
 
The existing steel protective outer casings, concrete pads and stickup PVC well casings will be 
removed from each well and probe location down to the ground surface. The steel protective 
casings, concrete and PVC well casings removed during well abandonment will be segregated 
into piles near the front entrance of the landfill. Once completed, each well and probe location 
will be filled with cement/bentonite grout using a tremie pipe, filling from the bottom of the well. 
The grout should be a Portland Type I bentonite/cement slurry. Bentonite content in the slurry 
will be 2 to 5 percent by weight to help reduce shrinkage. Maximum depth of well is 55 feet bgs. 
Please see attached Gas and Groundwater Well Drawings for locations.  
 
Water is not available on-site at both locations. Water will need to be stored in a poly tank and 
transported via truck to the well locations. 
 
MISS UTILITY Notification 
The County or their designated representative will be responsible for notifying MISS UTILITY 
to have the work area marked for underground utilities in accordance with State Law. 
Notifications is to be performed no less than 4 working days before the start of field activities 
and no more than 7 days before. 
 
Cost 
Please provide a cost estimate to Toby Edwards, Cumberland Plateau Regional Waste 
Management Authority, by Wednesday November 20, 2019. Include the following costs and 
any other appropriate fees in your estimate: 

• Mobilization (round trip); 
• Abandonment of 2 ground water monitoring wells; 
• Abandonment of 9 gas probes; and  
• Removal of materials from abandoned wells and properly disposed. 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Abandonment Procedure

The existing steel protective outer casings, conerete pads and stickup PVC well casings will be
removed from each well and probe location down to the ground surface. The steel protective
casings, concrete and PVC well casings removed during well abandonment will be segregated
into piles near the front entrance of the landfill. Once completed, each well and probe location
will be filled with cement/bentonite grout using a tremie pipe, filling from the bottom of the well.
The grout should be a Portland Type I bentonite/cement slurry. Bentonite content in the slurry
will be 2 to 5 percent by weight to help reduce shrinkage. Maximum depth of well is 55 feet bgs.
Please see attached Gas and Groundwater Well Drawings for locations.

Water is not available on-site at both locations. Water will need to be stored in a poly tank and
transported via truck to the well locations.

MISS UTILITY Notification
The County or their designated representative will be responsible for notifying MISS UTILITY
to have the work area marked for underground utilities in accordance with State Law.
Notifications is to be performed no less than 4 working days before the start of field activities
and no more than 7 days before.

Cost
Please provide a cost estimate to Toby Edwards, Cumberland Plateau Regional Waste
‘Management Authority, by Wednesday November 20, 2019. Include the following costs and
any other appropriate fees in your estimate:

© Mobilization (round trip);

© Abandonment of 2 ground water monitoring wells;

© Abandonment of 9 gas probes; and

© Removal of materials from abandoned wells and properly disposed.




Schedule 
The wells are tentatively scheduled to be completed by February 2020. 
 
Bidder’s Signature 
 
This signature means that the bidder had read and understands this bid package. The signatory 
must have the authority to bind the bidding company. The signature also means that all 
statements in this bid are accurate and truthful. Prices must be all inclusive to include freight, 
taxes, etc. Cumberland Plateau Regional Waste Management Authority or its member counties 
will not pay any costs outside of the prices shown. 
 
Bidding Company’s Name        
 
Bidder’s Signature         
 
Bidder’s Printed Name and Title       
 
Date           
 
Any questions, please call 
 
  Toby Edwards 
  Executive Director 
  Cumberland Plateau Regional Waste Authority 
  P.O. Box 386     
  Lebanon, VA 24266 
  (276) 883-5403 (phone) 
  (276) 880-0124 (fax) 
 
 
 
 
 
 
 
 
 
 

Schedule
The wells are tentatively scheduled to be completed by February 2020.

Bidder’s Signature

This signature means that the bidder had read and understands this bid package. The signatory
must have the authority to bind the bidding company. The signature also means that all
statements in this bid are accurate and truthful. Prices must be all inclusive to include freight,
taxes, etc. Cumberland Plateau Regional Waste Management Authority or its member counties
will not pay any costs outside of the prices shown.

Bidding Company’s Name

Bidder’s Signature

Bidder’s Printed Name and Title

Date

Any questions, please call

Toby Edwards

Executive Director

Cumberland Plateau Regional Waste Authority
P.O, Box 386

Lebanon, VA 24266

(276) 883-5403 (phone)

(276) 880-0124 (fax)




SECTION A 

COMPANY AFFIDAVIT 

The affiant states with respect to this Proposal to the Cumberland Plateau Regional Waste 
Management Authority: 

I (we) hereby certify that if the Contract is awarded to our firm that no member or members of 
the CPRWMA’s governing body, elected official or officials, employee or employees of said 
Authority, or any person representing or purporting to represent the local counties, or any 
family member including spouse, parents, or children of said group, has received or has been 
promised, directly or indirectly, any financial benefit, by way of fee, commission, finder's fee or 
any other financial benefit on account of the act of awarding and/or executing a Contract. 

I hereby certify that I have full authority to bind the company and that I have personally 
reviewed the information contained in the Request for Proposals and this Proposal, and all 
attachments and appendices, and do hereby attest to the accuracy of all information contained 
in this Proposal, including all attachments and exhibits. 

I acknowledge that any misrepresentation will result in immediate disqualification from any 
consideration in the Proposal process. 

I further recognize that the Cumberland Plateau Regional Waste Management Authority 
reserves the right to make its award for any reason considered advantageous to the CPRWMA 
or it’s member counties.  The company selected may be without respect to price or other factors. 

Signature                                                                   Date _______________________________ 

Name                                                                          Phone _____________________________ 

Title                                                                                                                                                                  

Firm Name                                                                                                                                                    

              

Type of business organization (For example: corporation, LLC, partnership, proprietorship) 

 

                                                                                                                                                                                                                        
                                                             
Address                                                                         

SECTION A
COMPANY AFFIDAVIT

The affiant states with respect to this Proposal to the Cumberland Plateau Regional Waste
Management Authority:

1 (we) hereby certify that if the Contract is awarded to our firm that no member or members of
the CPRWMA’s governing body, elected official or officials, employee or employees of said
Authority, or any person representing or purporting to represent the local counties, or any
family member including spouse, parents, or children of said group, has received or has been
promised, directly or indirectly, any financial benefit, by way of fee, commission, finder's fee or
any other financial benefit on account of the act of awarding and/or executing a Contract,

I hereby certify that I have full authority to bind the company and that I have personally
reviewed the information contained in the Request for Proposals and this Proposal, and all
attachments and appendices, and do hereby attest to the accuracy of all information contained
in this Proposal, including all attachments and exhibits.

I acknowledge that any misrepresentation will result in immediate disqualification from any
consideration in the Proposal process.

I further recognize that the Cumberland Plateau Regional Waste Management Authority
reserves the right to make its award for any reason considered advantageous to the CPRWMA
or it's member counties. The company selected may be without respect to price or other factors.

Signature Date
Name Phone
Title

Firm Name,

‘Type of business organization (For example: corporation, LLC, partnership, proprietorship)

Address




SECTION B 

 PROPOSAL FORM FOR OPTION 1 

 
Please propose cost for the Russell County Landfill Well Abandonments. 
1.1.1 
Russell County Landfills (Century Farm Rd #258 and #515)                 

DESCRIPTION               Totals           Totals          Totals  

Mobilization 

 Abandonment of 2 Groundwater Wells 

Abandonment of 9 Gas Probe Wells 

 ($/)                                                                                   

        

 
 

 Totals for Projects 

  $  

SECTION B

PROPOSAL FORM FOR OPTION 1

Please propose cost for the Russell County Landfill Well Abandonments.

Mobilization
Abandonment of 2 Groundwater Wells
Abandonment of 9 Gas Probe Wells

G/)

Totals for Projects
$





VA DCR Floodplains | November 13, 2019 Meeting Comments Page 1 of 6 

VDOT IACM Projects                           Meeting date: November 13, 2019 
Comments from DCR Floodplain Management 
 
DCR’s Floodplain Management Program has reviewed this month’s IACM projects and has the following comments: 
 
The National Flood Insurance Program (NFIP) is administered by the Federal Emergency Management Agency (FEMA), 
and communities who elect to participate in this voluntary program manage and enforce the program on the local level 
through that community’s local floodplain ordinance. Each local floodplain ordinance must comply with the minimum 
standards of the NFIP, outlined in 44 CFR 60.3; however, local communities may adopt more restrictive requirements in 
their local floodplain ordinance, such as regulating the 0.2% annual chance flood zone (shaded X Zone).  
 
All development within a Special Flood Hazard Area (SFHA) or floodplain, as shown on the locality’s Flood 
Insurance Rate Map (FIRM), must be permitted and comply with the requirements of the local floodplain ordinance.  
44 CFR 60.12 requires that state-owned properties in the floodplain shall comply with the minimum NFIP requirements. 
Additionally, 23 CFR 650.115(a)(5) states that “[t]he design of encroachments shall be consistent with standards established 
by the FEMA, State, and local governmental agencies for the administration of the National Flood Insurance Program for:  

(i) All direct Federal highway actions, unless the standards are demonstrably inappropriate, and  
(ii) Federal-aid highway actions where a regulatory floodway has been designated or where studies are underway 

to establish a regulatory floodway.” 
 
As per Executive Memorandum 2-97, development in a floodplain by an agency of the Commonwealth, or by its 
contractor, shall comply with the locally adopted floodplain management ordinance. Additionally, new state-owned 
buildings shall not be constructed in the SFHA unless a variance is granted by the Department of General Services.  
 

The NFIP defines development as “any man-made change to improved or unimproved real estate, including but 
not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling 
operations or storage of equipment or materials.” (44 CFR 59.1) 
 
The NFIP defines Special Flood Hazard Area (SFHA) as “the land in the flood plain within a community subject to 
a 1 percent or greater chance of flooding in any given year. The area may be designated as Zone A on the FHBM. 
After detailed ratemaking has been completed in preparation for publication of the flood insurance rate map, Zone 
A usually is refined into Zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, VO, or 
V1-30, VE, or V.” (44 CFR 59.1) 

 
Depending on the flood zone, a Hydrologic and Hydraulic Analysis (H&H Analysis) may be required prior to development 
being permitted. NFIP minimum standards require the following, but additional requirements may be included in the local 
floodplain ordinance:  

• In an AE Zone without a Floodway, development may not occur unless it is demonstrated that the cumulative effect 
of the proposed development, when combined with all other existing and anticipated development, will not increase 
the base flood elevation (BFE) more than one foot at any point within the community.  

o If the development would result in an increase to the BFE by more than one foot at any point within the 
community, a Conditional Letter of Map Revision (CLOMR) must be submitted to FEMA and approved 
prior to the development being approved by the locality. A Letter of Map Revision (LOMR) would be 
required post-development to officially revise the Flood Insurance Rate Map (FIRM) for the community to 
reflect the changes. 

• In a Regulatory Floodway, no development may occur unless it has been demonstrated through an H&H Analysis 
that the proposed encroachment would not result in any increase in to the BFE within the community. A No Rise 
certificate must be provided. 

o If the development would result in an increase to the BFE, a CLOMR must be submitted to FEMA and 
approved prior to the development being approved by the locality. A LOMR would be required post-
development to officially revise the FIRM for the community to reflect the changes. 

 

Lonzo Lester
Highlight

VDOT IACM Projects ‘Meeting date: November 13, 2019
Comments from DCR Floodplain Management

DCR’s Floodplain Management Program has reviewed this month’s [ACM projects and has the following comments:

The National Flood Insurance Program (NFIP) is admit

istered by the Federal Emergency Management Agency (FEMA),
and communities who elect to participate in this voluntary program manage and enforce the program on the local level
through that community’s local floodplain ordinance. Each local floodplain ordinance must comply with the minimum
standards of the NFIP, outlined in 44 CFR 60.3; however, local communities may adopt more restrictive requirements in
their local floodplain ordinance, such as regulating the 0.2% annual chance flood zone (shaded X Zone).

All development within a Special Flood Hazard Area (SFHA) or floodplain, as shown on the locality’s Flood
Insurance Rate Map (FIRM), must be permitted and comply with the requirements of the local floodplain ordinance.
44 CFR 60.12 requires that state-owned properties in the floodplain shall comply with the minimum NFIP requirements.
Additionally, 23 CFR 650.115(a)(5) states that “[t]he design of encroachments shail be consistent with standards established
by the FEMA, State, and local governmental agencies for the administration of the National Flood Insurance Program for:
(i) All direct Federal highway actions, unless the standards are demonstrably inappropriate, and
(ii) Federal-aid highway actions where a regulatory floodway has been designated or where studies are underway
to establish a regulatory floodway.”

‘As per Executive Memorandum 2-97, development in a floodplain by an agency of the Commonwealth, or by its
contractor, shall comply with the locally adopted floodplain management ordinance. Additionally, new state-owned
buildings shall not be constructed in the SFHA unless a variance is granted by the Department of General Services.

‘The NFIP defines development as “any man-made change to improved or unimproved real estate, including but
not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling
operations or storage of equipment or materials.” (44 CFR 59.1)

The NFIP defines Special Flood Hazard Area (SFHA) as “the land in the flood plain within a community subject to
aI percent or greater chance of flooding in any given year. The area may be designated as Zone A on the FHBM.
After detailed ratemaking has been completed in preparation for publication of the flood insurance rate map, Zone
A usually is refined into Zones A, AO, AH, A1-30, AE, A99, AR, AR/AI-30, AR/AE, AR/AO, AR/AH, AR/A, VO, or
V1-30, VE, or V." (44 CFR 59.1)

Depending on the flood zone, a Hydrologic and Hydraulic Analysis (H&H Analysis) may be required prior to development
being permitted. NFIP minimum standards require the following, but additional requirements may be included in the local
floodplain ordinance:

* nan AE Zone without a Floodway, development may not occur unless it is demonstrated that the cumulative effect
of the proposed development, when combined with all other existing and anticipated development, will not increase
the base flood elevation (BFE) more than one foot at any point within the community.

© If the development would result in an increase to the BFE by more than one foot at any point within the
community, a Conditional Letter of Map Revision (CLOMR) must be submitted to FEMA and approved
prior to the development being approved by the locality. A Letter of Map Revision (LOMR) would be
required post-development to officially revise the Flood Insurance Rate Map (FIRM) for the community to
reflect the changes.

* Ina Regulatory Floodway, no development may occur unless it has been demonstrated through an H&H Analysis
that the proposed encroachment would not result in any inerease in to the BFE within the community. A No Rise
certificate must be provided.

© If the development would result in an inerease to the BFE, a CLOMR must be submitted to FEMA and
approved prior to the development being approved by the locality. A LOMR would be required post-
development to officially revise the FIRM for the community to reflect the changes.

VA DCR Floodplains | November 13, 2019 Meeting Comments Page | of 6




VA DCR Floodplains | November 13, 2019 Meeting Comments Page 2 of 6 

In the event that a map revision is required, the VDOT Drainage Manual states that VDOT will submit the MT-2 
documentation and submit to FEMA for review and approval (17.6.1). The locality must review this submittal and complete 
the community acknowledgement form. Any BFE or floodway data developed by VDOT, whether a CLOMR or LOMR is 
required, should be provided to the locality, as all new technical data must be provided to FEMA within 6 months (44 CFR 
65.3). 
 
VDOT must reach out to the local floodplain administrator for an official floodplain determination, and if the project 
is located in the SFHA, the project must comply with the community’s local floodplain ordinance, including receiving 
a local permit. Failure to comply with the local floodplain ordinance could result in enforcement action from the 
locality. DCR recommends that compliance documentation be provided prior to the project being funded.  
 
Additional comments for each project are identified below. 
 
PROJECTS THAT WILL NOT BE PRESENTED  
 
19-4020 Rockingham County, Route 666  Renee Clark, (540) 332-8986, [email protected] 
 
Project Description: Emergency repair of roadway should and streambank stabilization, including the installation of riprap. 
(This is an after-the-fact permit, and the work has already been completed.) Water Source: Sirks Run 
 
Additional Comments: This project does not appear to be located within a mapped special flood hazard area. VDOT must 
reach out to the local floodplain administrator for an official floodplain determination. The project must be permitted in 
compliance with Rockingham County’s local floodplain ordinance. FIRM Panel(s): 51165C0040D (06 Feb 2008)  
 
Local Floodplain Administrator: Rockingham County – Lisa K. Perry, CFM, CBLP, Environmental & Land Use Manager 
(540-564-6095, [email protected]). 

 
19-4088 Buchanan County, Route 697   Rachel Katsil, (276) 393-5236, [email protected] 
 
Project Description: Abutment and undermining repair. Water Source: Pawpaw Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a 
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway. 
VDOT must reach out to the local floodplain administrator for an official floodplain determination. The project must be 
permitted in compliance with the Buchanan County’s local floodplain ordinance, including conducting an H&H Analysis 
demonstrating no increase to the base flood elevation within the floodway. If an increase occurred, VDOT must submit a 
CLOMR to FEMA for review and approval. FIRM Panel(s): 51027C0083E (19 Aug 1997) 
 
Local Floodplain Administrator: Buchanan County – Nicci Edmondston, Zoning Administrator & Economic/Community 
Planner (434-969-4242, [email protected]). 

 
19-4149 Floyd County, Route 706        Robin Simpson, (540) 378-5044, [email protected] 
 
Project Description: Streambank stabilization project, including the placement of riprap. Water Source: Little River 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Floyd County’s local floodplain ordinance. If a base flood 
elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
51063C0185C (16 Apr 2008) 
 
Local Floodplain Administrator: Floyd County – Mark Bolt, Building Official (540-745-9374, [email protected]). 

 
 

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
In the event that a map revision is required, the VDOT Drainage Manual states that VDOT will submit the MT-2
documentation and submit to FEMA for review and approval (17.6.1). The locality must review this submittal and complete
the community acknowledgement form. Any BFE or floodway data developed by VDOT, whether a CLOMR or LOMR is
required, should be provided to the locality, as all new technical data must be provided to FEMA within 6 months (44 CFR
65.3).

VDOT must reach out to the local floodplain administrator for an official floodplain determination, and if the project
is located in the SFHA, the project must comply with the community’s local floodplain ordinance, including receiving
a local permit. Failure to comply with the local floodplain ordinance could result in enforcement action from the
locality. DCR recommends that compliance documentation be provided prior to the project being funded.

Additional comments for each project are identified below
PROJECTS THAT WILL Nor BE PRESENTED
19-4020 Rockingham County, Route 666 Renee Clark, (540) 332-8986, [email protected] gov

Project Description: Emergency repair of roadway should and streambank stabilization, including the installation of riprap.
(This is an after-the-fact permit, and the work has already been completed.) Water Source: Sirks Run

Additional Comments: This project does not appear to be located within a mapped special flood hazard area. VDOT must
reach out to the local floodplain administrator for an official floodplain determination, The project must be permitted in
compliance with Rockingham County’s local floodplain ordinance, FIRM Panel(s): 51165CO040D (06 Feb 2008)

Local Floodplain Administrator: Rockingham County ~ Lisa K. Perry, CFM, CBLP, Environmental & Land Use Manager
(540-564-6095, [email protected]).

19-4088 Buchanan County, Route 697 Rachel Katsil, (276) 393-5236, [email protected]

Project Description: Abutment and undermining repair. Water Source: Pawpaw Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway.
VDOT must reach out to the local floodplain administrator for an official floodplain determination. The project must be
permitted in compliance with the Buchanan County’s local floodplain ordinance, including conducting an H&H Analysis
demonstrating no increase to the base flood elevation within the floodway. If an increase occurred, VDOT must submit a
CLOMR to FEMA for review and approval. FIRM Panel(s): 51027CO083E (19 Aug 1997)

Local Floodplain Administrator: Buchanan County ~ Nicci Edmondston, Zoning Administrator & Economic/Community
Planner (434-969-4242, [email protected]),

19-4149 Floyd County, Route 706 Robin Simpson, (540) 378-5044, [email protected],

Project Description: Streambank stabilization project, including the placement of riprap. Water Source: Little River

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Floyd County’s local floodplain ordinance. If a base flood
elevation for the site is determined during the project, this information must be provided to the county. FIRM Panels
51063C0185C (16 Apr 2008)

Local Floodplain Administrator: Floyd County — Mark Bolt, Building Official (540-745-9374, [email protected]).

VA DCR Floodplains | November 13, 2019 Meeting Comments Page 2 of 6




VA DCR Floodplains | November 13, 2019 Meeting Comments Page 3 of 6 

19-4171 Powhatan County, Route 607      Jennifer Nelson, (804) 524-6271, [email protected]  
 
Project Description: Scour and undermining protection project, including the installation of riprap along abutment and 
wingwall. Water Source: Bernards Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Powhatan County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
51041C0015D (18 Dec 2012)  
 
Local Floodplain Administrator: Powhatan County – Andrew Pompei, Planning Director (804-598-5621, 
[email protected]). 

 
19-4172 Mecklenburg County, Route 630   Jennifer Nelson, (804) 524-6271, [email protected] 
Project Description: Scour repair, including the installation of riprap. Water Source: Dockery Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Mecklenburg County’s local floodplain ordinance. If a 
base flood elevation for the site is determined during the project, this information must be provided to the county. FIRM 
Panel(s): [51117C0300C (11 Sep 2009)] 
 
Local Floodplain Administrator: Mecklenburg County – Robert Hendrick, Zoning Administrator (434-738-6191, 
[email protected]). 

 
19-4174 Rockbridge County, Route 726  Renee Clark, (540) 332-8986, [email protected] 
 
Project Description: Scour and undermining repair to substructure of the bridge footer. Water Source: Moffatts Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Mecklenburg County’s local floodplain ordinance. If a 
base flood elevation for the site is determined during the project, this information must be provided to the county. FIRM 
Panel(s): [51015C0600D (28 Sep 2007)] 
 
Local Floodplain Administrator: Rockbridge County – Sam Crickenberger, Director of Community Development (540-464-
9662 [email protected]). 

 
19-4183 Pittsylvania County, Route 276         Frank Scearce, (540) 576-4515, [email protected] 
 
Project Description: Culvert repair Water Source: Fall Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a 
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway. 
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must 
be permitted in compliance with the Pittsylvania County’s local floodplain ordinance, including conducting an H&H 
Analysis demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant 
must submit a CLOMR to FEMA for review and approval. FIRM Panel(s): [51143C0520E (29 Sep 2010)] 
 
Local Floodplain Administrator: Pittsylvania County – Greg Sides, Assistant County Administrator for Planning and 
Development, (434-432-7974, [email protected]). 

 
 

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
19-4171 Powhatan County, Route 607 Jennifer Nelson, (804) 524-6271, jent

[email protected]

Project Description: Scour and undermining protection project, including the installation of riprap along abutment and
wingwall. Water Source: Bernards Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination, The project must be permitted in compliance with Powhatan County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. F/RM Panel(s
51041CO015D (18 Dec 2012)

Local Floodplain Administrator: Powhatan County — Andrew Pompei, Planning Director (804-598-5621,
apompei@powhatanva gov),

19-4172 Mecklenburg County, Route 630. Jennifer Nelson, (804) 524-6271, jen
Project Description: Scour repair, including the installation of riprap. Water Source: Docker

[email protected]
Creek

inia.gov

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Mecklenburg County’s local floodplain ordinance. If a
base flood elevation for the site is determined during the project, this information must be provided to the county. FIRM
Panel(s): [51117C0300C (11 Sep 2009)]

Local Floodplain Administrator: Mecklenburg County — Robert Hendrick, Zoning Administrator (434-738-6191,
robert. [email protected]).

19-4174 Rockbridge County, Route 726 Renee Clark, (540) 332-8986, [email protected]

Project Description; Scour and undermining repair to substructure of the bridge footer. Water Source: Moffatts Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Mecklenburg County’s local floodplain ordinance. If a
base flood elevation for the site is determined during the project, this information must be provided to the county. FIRM
Panels): [51015C0600D (28 Sep 2007)]

Local Floodplain Administrator: Rockbridge County ~ Sam Crickenberger, Director of Community Development (540-464-
9662 [email protected]).

19-4183 Pittsylvania County, Route 276 Frank Scearce, (540) 576-4515, [email protected]

Project Description: Culvert repair Water Source: Fall Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway.
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must
be permitted in compliance with the Pittsylvania County’s local floodplain ordinance, including conducting an H&H
Analysis demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant
must submit a CLOMR to FEMA for review and approval. F/RM Panels): [51143CO520E (29 Sep 2010)]

Local Floodplain Administrator: Pittsylvania County ~ Greg Sides, Assistant County Administrator for Planning and
Development, (434-432-7974, [email protected]).

VA DCR Floodplains | November 13, 2019 Meeting Comments Page 3 of 6




VA DCR Floodplains | November 13, 2019 Meeting Comments Page 4 of 6 

19-4177 Montgomery County, Route 755 Valarie Ramsey, (540) 598-1726, [email protected] 
Project Description: Dredging and re-grading near water control structure. (This is an after-the-fact permit, and the work 
has already been completed.)  Water Source: South Fork of the Roanoke River 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a 
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway. 
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must 
be permitted in compliance with the Montgomery County’s local floodplain ordinance, including conducting an H&H 
Analysis demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant 
must submit a CLOMR to FEMA for review and approval. FIRM Panel(s): [51121C0260C (25 Sep 2009)] 
 
Local Floodplain Administrator: Montgomery County – Dari Jenkins, Planning and Zoning Administrator, (540-394-2148, 
[email protected]). 

 
19-4180 Halifax County, Route 671       Matthew Clark, (434) 856-8238, [email protected] 
Project Description: Bank erosion restoration, placement of riprap and stone (This is an after-the-fact permit, and the work 
has already been completed.) Water Source: Miry Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51083C0400D (16 Oct 2009)] 
 
Local Floodplain Administrator: Halifax County – Detrick Easley, CZO, Planning and Zoning Administrator (434-476-
3300, [email protected]). 

 
19-4191 Henrico County, Route 33      Jennifer Nelson, (804) 524-6271, [email protected] 
Project Description: Scour hole repair to box culvert. (This is an after-the-fact permit, and the work has already been 
completed.)  Water Source: Upham Brook 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a 
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway. 
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must 
be permitted in compliance with the Henrico County’s local floodplain ordinance, including conducting an H&H Analysis 
demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, VDOT must submit a 
CLOMR to FEMA for review and approval. FIRM Panel(s): FIRM Panel(s): [5101290026D (2 Apr 2009)] 
 
Local Floodplain Administrator: Henrico County – David Gunn, PE, Floodplain Engineer (804-501-7460, 
[email protected]).  

 
13-4069-EXT-15 Roanoke City       Brenda R. Willis, (540) 387-5355, [email protected]  
 
Project Description: Extension request for bridge construction. Water Source: Lick Run 
 
Additional Comments: There was no information in the documentation provided to determine a location of this bridge or 
any project specifics. The applicant must reach out to the local floodplain administrator for an official floodplain 
determination. If in a mapped special flood hazard area, the project must be permitted in compliance with the City of 
Roanoke’s local floodplain ordinance. 
 
Local Floodplain Administrator: City of Roanoke – Jillian Papa Moore, AICP, CZA, Zoning Administrator (540-
853-2346, [email protected]). 

 

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mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
19-4177 Montgomery County, Route 755 Valarie Ramsey, (540) 598-1726, [email protected]
Project Description: Dredging and re-grading near water control structure. (This is an after-the-fact permit, and the work
has already been completed.) Water Source: South Fork of the Roanoke River

Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway.
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must
be permitted in compliance with the Montgomery County’s local floodplain ordinance, including conducting an H&H
Analysis demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant
must submit a CLOMR to FEMA for review and approval. FIRM Panel(s): [51121C0260C (25 Sep 2009)]

Local Floodplain Administrator: Montgomery County — Dari Jenkins, Planning and Zoning Administrator, (540-394-2148,
[email protected]).

19-4180 Halifax County, Route 671 Matthew Clark, (434) 856-8238, [email protected]
Project Description: Bank erosion restoration, placement of riprap and stone (This is an after-the-fact permit, and the work
has already been completed.) Water Source: Miry Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. F/RM Panel(s
[51083C0400D (16 Oct 2009)]

Local Floodplain Administrator: Halifax County — Detrick Easley, CZO, Planning and Zoning Administrator (434-476-
3300, [email protected]).

19-4191 Henrico County, Route 33 Jennifer Nelson, (804) 524-6271, [email protected]
Project Description: Scour hole repair to box culvert. (This is an after-the-fact permit, and the work has already been

completed.) Water Source: Upham Brook

Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway.
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must
be permitted in compliance with the Henrico County’s local floodplain ordinance, including conducting an H&H Analy:
demonstrating no inerease to the base flood elevation within the floodway. . If an increase occurred, VDOT must submit a
CLOMR to FEMA for review and approval. FIRM Panel(s): FIRM Panel(s): [5101290026D (2 Apr 2009)}

Local Floodplain Administrator: Henrico County — David Gunn, PE, Floodplain Engineer (804-501-7460,
[email protected]).

13-4069-EXT-15 Roanoke City Brenda R. Willis, (540) 387-5355, brenda. [email protected]

Project Description: Extension request for bridge construction. Water Source: Lick Run

Additional Comments: There was no information in the documentation provided to determine a location of this bridge or
any project specifics. The applicant must reach out to the local floodplain administrator for an official floodplain
determination. If in a mapped special flood hazard area, the project must be permitted in compliance with the City of
Roanoke’s local floodplain ordinance.

Local Floodplain Administrator: City of Roanoke — Jillian Papa Moore, AICP, CZA, Zoning Administrator (540-
853-2346, jillian, [email protected]).

VA DCR Floodplains | November 13, 2019 Meeting Comments Page 4 of 6




VA DCR Floodplains | November 13, 2019 Meeting Comments Page 5 of 6 

PROJECTS THAT WILL BE PRESENTED  
19-4182 King William County, Route 1006  Anne Durica, (540) 907-8304, [email protected] 
 
Project Description: Headwall pipe replacement.  Water Source: West Point Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a 
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway. 
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must 
be permitted in compliance with the Henrico County’s local floodplain ordinance, including conducting an H&H Analysis 
demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant must 
submit a CLOMR to FEMA for review and approval. FIRM Panel(s): FIRM Panel(s): [51097C0266C (16 May 2016)] 
 
Local Floodplain Administrator: King William County – Sherry Graham, Zoning Administrator (804-769-4978, 
[email protected]). 

 
19-4186 Caroline County, Route 743  Mark Haus, (540) 899-4230, [email protected] 
 
Project Description: Existing bridge demolition and replacement. Water Source: South River 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51033C0215C (18 Feb 1998)]  
 
Local Floodplain Administrator: Caroline County – Mike Finchum, Director of Planning and Community 
Development (804-633-4303, [email protected]). 

 
19-4193 Frederick County, Route 522  Bryan Campbell, (703)259-2774, [email protected] 
 
Project Description: Bridge replacement.  Water Source: Opequon Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51069C0218D (2 Sept 2009)  
 
Local Floodplain Administrator: Frederick County – Mark Cheran, Zoning Administrator (540-665-5651, 
[email protected]).  

 
19-4159 Russell County, Route 663  Ethan Virts, (276) 696-3297, [email protected] 
 
Project Description: Bridge replacement, including roadway approach work, the replacement of an existing water gate, and 
the installation of riprap. Water Source: Weaver Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with County’s local floodplain ordinance. If a base flood 
elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51167C0210C (29 Sept 2010)] 
Local Floodplain Administrator: Russell County – Lonzo Lester, County Administrator (276-889-8000, 
[email protected]). 

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
PROJECTS THAT WILL BE PRESENTED
19-4182 King William County, Route 1006 Anne Durica, (540) 907-8304, [email protected]

Project Description: Headwall pipe replacement, Water Source: West Point Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an AE Zone with a
regulatory floodway and with a base flood elevation determined; the project appears to be located in the regulatory floodway.
The applicant must reach out to the local floodplain administrator for an official floodplain determination. The project must
be permitted in compliance with the Henrico County’s local floodplain ordinance, including condueting an H&H Analysis
demonstrating no increase to the base flood elevation within the floodway. . If an increase occurred, the applicant must
submit a CLOMR to FEMA for review and approval. FIRM Panels): FIRM Panels): [51097C0266C (16 May 2016)]

Local Floodplain Administrator: King William County ~ Sherry Graham, Zoning Administrator (804-769-4978,
[email protected]).

19-4186 Caroline County, Route 743 Mark Haus, (540) 899-4230, mark.haus(@vdot.virginia.gov

Project Description: Existing bridge demolition and replacement, Water Source: South River

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s)
[51033C0215C (18 Feb 1998)]

Local Floodplain Administrator: Caroline County — Mike Finchum, Director of Planning and Community
Development (804-633-4303, [email protected]).

19-4193 Frederick County, Route 522. Bryan Campbell, (703)259-2774, [email protected]

Project Description: Bridge replacement. Water Source: Opequon Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s):

[51069C0218D (2 Sept 2009)

Local Floodplain Administrator: Frederick County — Mark Cheran, Zoning Administrator (540-665-5651,
[email protected]),

VA DCR Floodplains | November 13, 2019 Meeting Comments Page 5 of 6




VA DCR Floodplains | November 13, 2019 Meeting Comments Page 6 of 6 

 
19-4176 Rockbridge County, Route 809  Renee Clark, (540) 332-8986, [email protected] 
 
Project Description: Complete bridge replacement. Water Source: Colliers Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51163C0250C (6 Apr 2000)]  
 
Local Floodplain Administrator: Rockbridge County – Sam Crickenberger, Director of Community Development (540-464-
9662 [email protected]).  

 
19-4019 Rockingham County, Route 819  Renee Clark, (540) 332-8986, [email protected] 
 
Project Description: Emergency streambank repair project, including the installation of riprap. (This is an after-the-fact 
permit, and the work has already been completed.) Water Source: Marshall Run 
 
Additional Comments: This project does not appear to be located within a mapped special flood hazard area. VDOT must 
reach out to the local floodplain administrator for an official floodplain determination. The project must be permitted in 
compliance with Rockingham County’s local floodplain ordinance. FIRM Panel(s): [51165C0145D (2 Feb 2008)]  
 
Local Floodplain Administrator: Rockingham County – Lisa K. Perry, CFM, CBLP, Environmental & Land Use Manager 
(540-564-6095, [email protected]). 

 
19-4187 Pittsylvania County, Route 656         Frank Scearce, (540) 576-4515, [email protected] 
 
Project Description: Emergency slope repair and culvert replacement. (This is an after-the-fact permit, and the work has 
already been completed.) Water Source: Barker Creek 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51143C0680E (29 Sep 2010] 
 
Local Floodplain Administrator: Pittsylvania County – Greg Sides, Assistant County Administrator for Planning and 
Development, (434-432-7974, [email protected]). 

 
19-4188 Lunenburg County, Route 625   Brooke Botterill, (804) 524-6110, [email protected] 
 
Project Description: Emergency repair, riprap installation, restoration of scour.  (This is an after-the-fact permit, and the 
work has already been completed.) Water Source: Nottoway River 
 
Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a 
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain 
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base 
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s): 
[51135C0175C (2 June 2009] 
Local Floodplain Administrator: Lunenburg County – James Tuck, Building Official, (434-696-2142, 
[email protected]). 

 

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
19-4176 Rockbridge County, Route 809 Renee Clark, (540) 332-8986, [email protected] gov
Project Description: Complete bridge replacement. Water Source: Colliers Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination, The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s
[51163C0250C (6 Apr 2000)]

Local Floodplain Administrator: Rockbridge County — Sam Crickenberger, Director of Community Development (540-464-
9662 [email protected]),

19-4019 Rockingham County, Route 819 Renee Clark, (540) 332-8986, [email protected]

Project Description: Emergency streambank repair project, including the installation of riprap. (This is an after-the-fact
permit, and the work has already been completed.) Water Source: Marshall Run

Additional Comments: This project does not appear to be located within a mapped special flood hazard area. VDOT must
reach out to the local floodplain administrator for an official floodplain determination, The project must be permitted in
compliance with Rockingham County’s local floodplain ordinance. FIRM Panel(s): [51165C0145D (2 Feb 2008)]

Local Floodplain Administrator: Rockingham County ~ Lisa K. Perry, CFM, CBLP, Environmental & Land Use Manager
(540-564-6095, [email protected]).

19-4187 Pittsylvania County, Route 656 Frank Scearce, (540) 576-4515, [email protected]

Project Description: Emergency slope repair and culvert replacement. (This is an after-the-fact permit, and the work has
already been completed.) Water Source: Barker Creek

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination, The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s
[51143C0680E (29 Sep 2010]

Local Floodplain Administrator; Pittsylvania County — Greg Sides, Assistant County Admi
Development, (434-432-7974, greg [email protected]).

istrator for Planning and

19-4188 Lunenburg County, Route 625 Brooke Botterill, (804) 524-6110, [email protected]

Project Description: Emergency repair, riprap installation, restoration of scour. (This is an after-the-fact permit, and the
work has already been completed.) Water Source: Nottoway River

Additional Comments: This project appears to be located within a mapped special flood hazard area, an A Zone without a
base flood elevation determined. VDOT must reach out to the local floodplain administrator for an official floodplain
determination. The project must be permitted in compliance with Halifax County’s local floodplain ordinance. If a base
flood elevation for the site is determined during the project, this information must be provided to the county. FIRM Panel(s
[51135C0175C (2 June 2009]

Local__Floodplain Administrator: Lunenburg County — James Tuck, Building Official, (434-696-2142,
tuck @lunenburgva net)

VA DCR Floodplains | November 13, 2019 Meeting Comments Page 6 of 6




Upcoming Virginia Complete Count Commission Engagement Events 
 
Regional Townhalls and Jobs Fairs 

• Monday, October 21, 2019- Regional Townhall and Job Fair (Portsmouth) 
o Tidewater Community College, Portsmouth Campus, 120 Campus Drive, Portsmouth, Virginia 23701 

• Wednesday, October 30, 2019- Regional Townhall and Job Fair (Prince William County) 
o McCoart Building, James J. McCoart Administration Building, 1 County Complex Court, Woodbridge, Virginia 

22192 
• Friday, November 1, 2019- Regional Townhall and Job Fair (Danville)  

o Danville Community College, Oliver Hall, 1007 Bonner Avenue, Danielle, Virginia 24541 
• Wednesday, November 20, 2019- Regional Townhall and Job Fair (Abingdon) 
• Thursday, November 21, 2019- Regional Townhall and Job Fair (Roanoke)  

 
Local Complete Count Committee Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50 

• Monday, November 4, 2019- Conference Call: Local Complete Count Committees (1:00 p.m.) 
• Monday, December 2, 2019- Conference Call: Local Complete Count Committees (1:00 p.m.) 
• Monday, January 6, 2020- Conference Call: Local Complete Count Committees (1:00 p.m.) 
• Monday, February 3, 2020- Conference Call: Local Complete Count Committees (1:00 p.m.) 
• Monday, March 2, 2020- Conference Call: Local Complete Count Committees (1:00 p.m.) 
• Monday, April 6, 2020- Conference Call: Local Complete Count Committees (1:00 p.m.) 

 
Faith Leader Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50 

• Tuesday, November 5, 2019-Conference Call: Statewide Faith Leaders (10:00 a.m.) 
• Tuesday, December 3, 2019-Conference Call: Statewide Faith Leaders (10:00 a.m.) 
• Tuesday, January 7, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.) 
• Tuesday, February 4, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.) 
• Tuesday, March , 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.) 
• Tuesday, April 7, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.) 

 
African American Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50 

• Thursday, November 7, 2019-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 
• Thursday, December 5, 2019-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 
• Thursday, January 2, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 
• Thursday, February 6, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 
• Thursday, March 5, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 
• Thursday, April 2, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.) 

 
LGBTQ Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50 

• Wednesday, October 16, 2019-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, November 20, 2019-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, December 18, 2019-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, January 15, 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, February 19, 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, March 18 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 
• Wednesday, April 15, 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.) 

 
Dates will soon be determined for Latinx and AAPI Engagement Calls. Be sure to check commonwealth.virginia.gov/completecount 
for an updated list of events. 
 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Regional Townhalls and Jobs Fairs

+ Monday, October 21, 2019- Regional Townhall and Job Fair (Portsmouth)
© Tidewater Community College, Portsmouth Campus, 120 Campus Drive, Portsmouth, Virginia 23701

© Wednesday, October 30, 2019- Regional Townhall and Job Fair (Prince William County)
© McCoart Building, James J. McCoart Administration Building, | County Complex Court, Woodbridge, Virginia

22192

‘+ Friday, November 1, 2019- Regional Townhall and Job Fair (Danville)
© Danville Community College, Oliver Hall, 1007 Bonner Avenue, Danielle, Virginia 24541

‘+ Wednesday, November 20, 2019- Regional Townhall and Job Fair (Abingdon)

‘+ Thursday, November 21, 2019- Regional Townhall and Job Fair (Roanoke)

Faith Leader Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50
‘+ Tuesday, November 5, 2019-Conference Call: Statewide Faith Leaders (10:00 a.m.)
‘© Tuesday, December 3, 2019-Conference Call: Statewide Faith Leaders (10:00 a.m.)
‘+ Tuesday, January 7, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.)
‘+ Tuesday, February 4, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.)
‘* Tuesday, March , 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.)
‘+ Tuesday, April 7, 2020-Conference Call: Statewide Faith Leaders (10:00 a.m.)

African American Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50
‘+ Thursday, November 7, 2019-Conference Call: Statewide African American Stakeholders (2:30 p.m.)
‘© Thursday, December 5, 2019-Conference Call: Statewide African American Stakeholders (2:30 p.m.)
‘+ Thursday, January 2, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.)
‘+ Thursday, February 6, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.)
‘+ Thursday, March 5, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.)
‘+ Thursday, April 2, 2020-Conference Call: Statewide African American Stakeholders (2:30 p.m.)

LGBTQ Engagement: Dial In Number: (203) 955-0182; Passcode: 27-26-61-50
‘+ Wednesday, October 16, 2019-Statewide LGBTQ+ Stakeholders (3:30 p.m.)
‘+ Wednesday, November 20, 2019-Statewide LGBTQ* Stakeholders (3:30 p.m.)
‘+ Wednesday, December 18, 2019-Statewide LGBTQ+ Stakeholders (3:30 p.m.)
‘+ Wednesday, January 15, 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.)
‘+ Wednesday, February 19, 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.)
‘+ Wednesday, March 18 2020-Statewide LGBTQ+ Stakeholders (3:30 p.m.)
‘+ Wednesday, April 15, 2020-Statewide LGBTQ Stakeholders (3:30 p.m.)

Dates will soon be determined for Latinx and API Engagement Calls. Be sure to check commonwealth virginia.gov/completecount
for an updated list of events.




 

1 
 

 

Russell County Tourism Committee 
By Law Revision Committee Meeting Minutes 

September 23rd, 2019; Pats Country Diner, 10:30 A.M. 
 
Committee Members 
Jim Lyttle, Chair 
Alice Meade 
Brandon Blevins, Secretary 
 
Staff 
None Present 
 
Attendance from the Public 
None Present 
 
Call Meeting to Order:  Jim Lyttle called the September 23rd, 2019 Russell County Tourism Advisory 
Committee By Law Revision Meeting to order at 10:30 am.  
 
Additions to the Agenda/Open Comments: 
None 
 
New Business:   
 
By Law Revisions 
By Laws were reviewed and changes were recommended by the committee.  No other information was 
discussed by the committee.   
Revisions are to be reviewed by the Heart of Appalachia (governing authority).   
 
 
Adjourn: 
Alice Meade made a motion to adjourn at 11:42 A.M. and the motion was properly seconded by 
Brandon Blevins.  The next Russell County Tourism Committee Meeting was scheduled to take place on     
November 19th, 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room.  
 
 
 
 
 
 
 
 
 

Lonzo Lester
Highlight

Russell County Tourism Committee
By Law Revision Committee Meeting Minutes
September 23", 2019; Pats Country Diner, 10:30 A.M.

Committee Members

Jim Lyttle, Chair

Alice Meade

Brandon Blevins, Secretary

Staff
None Present

Attendance from the Public
None Present

Call Meeting to Order: Jim Lyttle called the September 23, 2019 Russell County Tourism Advisory
Committee By Law Revision Meeting to order at 10:30 am.

Additions to the Agenda/Open Comments:
None

New Business:

By Law Revisions

By Laws were reviewed and changes were recommended by the committee. No other information was
discussed by the committee.

Revisions are to be reviewed by the Heart of Appalachia (governing authority).

Adjourn:

Alice Meade made a motion to adjourn at 11:42 A.M. and the motion was properly seconded by
Brandon Blevins. The next Russell County Tourism Committee Meeting was scheduled to take place on
November 19", 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room.




Russell County Tourism Advisory Committee        

By laws 
Date: 11/19/2019

The Russell County Tourism Committee was established in conference with the 

resolution adopted by the Board of Supervisors of Russell County on 

___________________________________ 

Article 1 

Committee Name 

This committee shall be known as the Tourism Advisory Committee of Russell

County, Virginia, hereinafter referred to as “the Committee.” 

Article 2 

Purpose of the Committee 

The tourism committee shall act as an advocate for the local tourism industry, 

promote and encourage enhancement of our tourism products, provide advice to 

staff and the Board of Supervisors.  Specifically, they shall provide input on 

budgeting and tourism initiatives, lobby for tourism interests when needed, and 

network with other organizations to facilitate coordination of programs.   

Article 3 

Membership 

Section 1.  The Committee shall have seven members, one from each district and 

one "at-large" supervisor, made up of people with expertise in the tourism

industry.  Positions shall be filled according to the interest and availability of 

people willing to serve. 

Section 2.  Representatives will be appointed by the Board of Supervisors and 

may be chosen from the following sectors: 

Clinch Valley SWCD
Highlight

Clinch Valley SWCD
Highlight

Clinch Valley SWCD
Highlight

Lonzo Lester
Highlight

Russell County Tourism Advisory Committee

By laws
Date: 11/19/2019

The Russell County Tourism Committee was established in conference with the
resolution adopted by the Board of Supervisors of Russell County on

Article 1

Committee Name

This committee shall be known as the Tourism Advisory Committee of Russell

County, Virginia, hereinafter referred to as “the Committee.”
Article 2
Purpose of the Committee

The tourism committee shall act as an advocate for the local tourism industry,
promote and encourage enhancement of our tourism products, provide advice to
staff and the Board of Supervisors. Specifically, they shall provide input on
budgeting and tourism initiatives, lobby for tourism interests when needed, and
network with other organizations to facilitate coordination of programs.

Article 3

Membership

Section 1. The Committee shall have seven members, one from each district and
“one "at-large" supervisor, made up of people with expertise in the tourism

industry. Positions shall be filled according to the interest and availability of
people willing to serve.

Section 2. Representatives will be appointed by the Board of Supervisors and
may be chosen from the following sectors:




Lodging industry, Food industry, Historical society, Recreation (campgrounds, 

parks and rec, water sports, etc), Chamber of Commerce, large and small retail,   

agritourism, citizens with a strong interest in tourism.

Section 3.  Each voting member shall serve a term of four years. Any member 

seeking appointment or re-appointment will be responsible for notifying the 

chairperson of their interest in serving a subsequent term, no later than two 

months prior to term expiration.  Also, that member must also submit an 

"Interest Form" to the Russell County Board of Supervisors  

Section 4.  The chairman of the board of supervisors may, by and with consent of 

that Board, on recommendation of the committee, remove any member of the 

committee for misconduct or neglect of duty.  Members are expected to prioritize 

attending meetings. After missing one (without prior notification) meeting, the 

member will receive a letter from the Chair of the committee. If the second 

(without prior notification) consecutive meeting is not attended, the committee 

shall recommend removal of the member to the board of supervisors.  

Section 5.  Up to two members of the committee may participate in a meeting of 

the committee by means of a conference telephone or similar communications 

equipment allowing all persons participating in the meeting to hear each other at 

the same time.  Participation by such means shall constitute presence in person 

at a meeting. Participation by conference call shall be on first come first serve 

basis and must have approval, of at least one week prior, from the chairperson. 

Each member is allowed one conference call per calendar year.  

Section 6. Vacancies occasioned by removal, resignation, or otherwise, shall be 

reported to the Board of Supervisors, and may be filled in like manner as original 

appointments.  The Board of Supervisors shall contact the Chairperson regarding 

any new appointments.  

Section 7.  Committee members shall serve without monetary compensation.  

When officially representing the committee, members shall be reimbursed for 

travel and subsistence to professional meetings, conferences and workshops.  

Reimbursement shall be in compliance with the policies of Russell County. 

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Lodging industry, Food industry, Historical society, Recreation (campgrounds,
parks and rec, water sports, etc), Chamber of Commerce, large and small retail,
agritourism, citizens with a strong interest in tourism)

Section 3. Each voting member shall serve a term of four years. Any member

Section 4. The chairman of the board of supervisors may, by and with consent of

that Board, on recommendation of the committee, remove any member of the
committee for misconduct or neglect of duty.

Section 5. Up to two members of the committee may participate in a meeting of
the committee by means of a conference telephone or similar communications
equipment allowing all persons participating in the meeting to hear each other at
the same time. Participation by such means shall constitute presence in person
at a meeting.

Section 6. Vacancies occasioned by removal, resignation, or otherwise, shall be
reported to the Board of Supervisors, and may be filled in like manner as original

appointments.

Section 7. Committee members shall serve without monetary compensation.
When officially representing the committee, members shall be reimbursed for
travel and subsistence to professional meetings, conferences and workshops.

Reimbursement shall be in compliance with the policies of Russell County.




Article 4 

Organization 

Section 1. The officers of the committee shall be a Chairperson, a Vice 

Chairperson, Treasurer, and a Secretary.  The officers shall be elected at the 

organizational meeting in November to serve for one year or until a successor 

shall be elected and qualified. 

Section 2.  Chairperson’s duties:  the Chairperson shall preside at all meetings, 

sign official papers, appoint Sub Committees, call special meetings when he/she 

deems it advisable, and perform all such duties as usually handled by a 

chairperson, except when such duties are properly delegated.  

Section 3.  Vice-Chairperson's duties: The Vice-Chairperson of the committee in 

the absence of the chairperson shall perform all the duties of the chairperson.  In 

the absence of both the chairperson and the vice-chairperson, the committee 

shall elect a chairperson-pro-temp who shall perform and be charged with the 

responsibility to see that all standing and temporary committees function as 

planned by the committee. 

Section 4.  Secretary’s duties:  The Secretary shall perform the usual duties 

pertaining to the office as follows: 1) Keep  or cause to be kept a full and true 

permanent record of all meetings of the committee, including regular and special 

meetings, and shall be the custodian of all pertinent documents. 2) Issue  minutes 

of the previous meetings. 

Section 5. Treasurer’s Duties: Oversees managements and reporting of 

committee’s finances 

Section 6. Staff Relationship:  The County Administrator and / or an appointed 

member of the Board of Supervisors shall have responsibilities and engage in 

working relationships to, and with, the committee.  He/she is an ex-officio 

member (by virtue of the office) and attends committee meetings. He/she keeps 

the committee informed concerning the interests, needs, objectives, progress, 

plans, and other factors of importance to them.  

       

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Article 4

Organization

Section 1. The officers of the committee shall be a Chairperson, a Vice
Chairperson, Treasurer, and a Secretary. The officers shall be elected at the
organizational meeting in November to serve for one year or until a successor
shall be elected and qualified.

Section 2. Chairperson’s duties: the Chairperson shall preside at all meetings,
sign official papers, appoint Sub Committees, call special meetings when he/she
deems it advisable, and perform all such duties as usually handled by a
chairperson, except when such duties are properly delegated.

Section 3. VicesChairperson’s duties: The Vice-Chairperson of the committee in
the absence of the chairperson shall perform all the duties of the chairperson. In
the absence of both the chairperson and the vice-chairperson, the committee
shall elect a chairperson-pro-temp who shall perform and be charged with the
responsibility to see that all standing and temporary committees function as
planned by the committee.

Section 4. Secretary's duties: The Secretary shall perform the usual duties
pertaining to the office as follows: 1) Keep or cause to be kept a full and true
permanent record of all meetings of the committee, including regular and special
meetings, and shall be the custodian of all pertinent documents. 2) Issue minutes
of the previous meetings.

Section 5. Treasurer’s Duties: Oversees managements and reporting of
committee’s finances

Section 6. Staff Relationship: The County Administrator and / or an appointed

rember ofthe Board of Supervisors Sila esponsibltes ana SngBeein
(Workingrrelationships toyand withythe\committee) He/she is an ex-officio

member (by virtue of the office) and attends committee meetings. He/she keeps
the committee informed concerning the interests, needs, objectives, progress,
plans, and other factors of importance to them.




Meetings 

Section 1.  Regular meetings shall be held Quarterly, at a time agreed upon by 

the committee. 

Section 2.  Special meetings may be called by the chairperson or on the written 

request of at least two members. 

Section 3.  All meetings are to be open to the public.  Any changes to the Regular 
Meeting or Special Called meeting shall be advertised.       

Section 4.  Sub Committee Meeting shall be called by the Sub Committee Chair 
and reported to the T.A.C. at the next Regular Meeting.  

Section 5. The first regular meeting in November of each year shall be called the 

organizational meeting.  The purpose of this meeting shall be the election of 

officers, the establishment of a meeting time and place, and other business that 

may need to come before such meetings. 

Section 6.  Fifty-one percent (51%) of the committee membership shall 

constitute a quorum at any regular or special meeting. 

Article 6 

Duties and responsibilities of the committee 

Section 1. The Committee shall make recommendations to the Board of 

Supervisors relating to tourism. 

Section 2. The committee shall help determine the needs and interests for 

tourism services and facilities and recommend actions to meet these needs. 

Section 3. The committee shall prepare and recommend to the board of 

supervisors an annual budget.  The budget shall be submitted to the board of 

supervisors at the time designated by the board to hear the requests. 

Section 4. The committee shall adopt by-laws, rules, and regulations governing 

its procedures and not inconsistent with the provisions of the state laws, Heart of 

Appalachia and the approved resolution as set forth by the Russell County Board 

of Supervisors. 

Section 5. The committee shall make full and complete reports to the governing 

body at such times as may be requested and at such other times as the governing 

Article 5

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Article 5

Meetings

Section 1. Regular meetings shall be held Quarterly) at a time agreed upon by
the committee.

Section 2. Special meetings may be called by the chairperson or on the written
request of at least two members.

Section 3. All meetings are to be open to the public

|

Section 5. The first regular meeting in November of each year shall be called the
organizational meeting. The purpose of this meeting shall be the election of
officers, the establishment of a meeting time and place, and other business that
may need to come before such meetings.

Section 6. Fifty-one percent (51%) of the committee membership shall
constitute a quorum at any regular or special meeting.

Article 6

Duties and responsibilities of the committee

Section 1. The Committee shall make recommendations to the Board of
Supervisors relating to tourism.

Section 2. The committee shall help determine the needs and interests for
tourism services and facilities and recommend actions to meet these needs.

Section 3. The committee shall prepare and recommend to the board of
supervisors an annual budget. The budget shall be submitted to the board of
supervisors at the time designated by the board to hear the requests.

Section 4. The committee shall adopt by-laws, rules, and regulations governing

its procedures and not inconsistent with the provisions of the state laws, |Heart of
(Appalachiajand the approved resolution as set forth by the Russell County Board
of Supervisors.

Section 5. The committee shall make full and complete reports to the governing
body at such times as may be requested and at such other times as the governing




body may deem proper.  The fiscal year of the committee shall conform to that of 

the governing body of Russell County, Virginia. 

Section 6.  Adopt the “tourism is essential to Russell County” mindset, knowing 

that the tourism industry is an essential element to Russell County’s diversified 

economy.  Maintain our cultural heritage, natural beauty, and current tourism 

offerings, through encouragement of new tourism endeavor, preservation, 

promotion, enhancement, etc. 

Article 7 

Amendments 

Section 1.  These by-laws may be amended at any regular meeting of the 

committee by a majority vote of the entire committee, provided previous notice 

of the nature of any proposed amendment shall have been given at least one 

month prior to a regular meeting before the action thereon shall be taken.  

Article 8 

Rules of Order 

Section 1.  The current parliamentary procedure as laid down in the current 

edition of Roberts Rules of Order Newly Revised shall govern all meetings of the 

committee in which they are applicable and in which they are not inconsistent 

with these by-laws and any special rules this committee may adopt. 

 APPROVED BY: 

Date___________      

Chairperson, Russell County T.A.C. ____________________________________ 

 Date___________ 

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Lonzo Lester
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body may deem proper. The fiscal year of the committee shall conform to that of
the governing body of Russell County, Virginia.

Section 6. Adopt the “tourism is essential to Russell County” mindset, knowing
that the tourism industry is an essential element to Russell County’s diversified
economy. Maintain our cultural heritage, natural beauty, and current tourism
offerings, through encouragement of new tourism endeavor, preservation,
promotion, enhancement, etc.

Article 7
Amendments

Section 1. These by-laws may be amended at any regular meeting of the
committee by a majority vote of the entire committee, provided previous notice

of the nature of any proposed amendment Shallitavelbeen given/atleast one)

(Month prior to a regular meeting before the action thereon shall be taken.

Article 8
Rules of Order

Section 1. The current parliamentary procedure as laid down in the current
edition of Roberts Rules of Order Newly Revised shall govern all meetings of the
committee in which they are applicable and in which they are not inconsistent
with these by-laws and any special rules this committee may adopt.

APPROVED BY:

Date.

Date.




ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Senate of Virginia 
District: 038 

NAMES OF CANDIDA TES ON THE BALLOT 

r----·--------- -- ---·-·-· ----·---- ----- --··-- -

,A. Benton Chafin, Jr. - Republican 
·----- - --· --

1 
George W. McCall Ill - Independent 

,_ - .- - - ,.. ...... - - . --- - ~- ·- _,, 

TOTAL VOTES RECEIVED 
(IN FIGURES) 

4971 

1954 

1
Total Write-In votes [From Write-Ins Certifications] 52 
:(Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 

We, the undersigned Electoral Board , upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of 
Votes cast at said election for the Member Senate of Virginia. 

' ;{()/'} 
I 

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA,
at the 2019 November General Election held on November 05, 2019 for,

Member Senate of Virginia

District: 038

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

‘A. Benton Chafin, Jr. - Republican 4971
George W. McCall IIl - Independent 1954
Total Write-In votes [From Write-Ins Certifications) 82

{Valid Write-Ins + Invalid Write, otal Write In Votes}

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of
Votes cast at said election for the Member Senate of Virginia.

Given under our hands this_ 5 day of AOL AbLe

Dura ¥ Gade . Chairman

WALL ZL Ro = Vice Chairman
Zegiy Vente » Secretary

: Acting Secretary





' 

ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member House of Delegates 
District: 003 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

'James W. "Will" Morefield - Republican 
L ___ ··--- -- ··- - . -- ·--·· ·-- --·. -----·· -
;Total Write-In votes [From Write-Ins Certifications] 

. -,- -

.[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] , 
(. ___________________ . -··-----·-·- ··-·------------- ···---- - ·---·- - -- -· - '·-···--------- -· ·-----·-' 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of 
Votes cast at said election for the Member House of Delegates. 

, Chairman 
~~~-=-...;;;....~~~__.....,~---""~~~~~~~~ 

, Vice Chairman 
~~..L...:;J7&--=""-~_.,,,--~"-"""""""-~~~~~~~ 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member House of Delegates
District: 003

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

James W. "Will" Morefield - Republican 840

Total Write-In votes [From Write-Ins Certifications} 24
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes] |

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit,
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of
Votes cast at said election for the Member House of Delegates.

Given under our hands this % day of __Nov aoly

Vue Qos , Chairman
NMefeb L , Vice Chairman
Dive, y War , Secretary

Lok Hays , Aeting Secretary
Cow





ABSTRACT of VOTES 
Cast.in RUSSELL COUNTY, VIRG.INIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member House of Delegates 
District: 004 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

,William C. Wampler Ill - Republican 4061 i 
·· '·· --- - ------- -·· ··-· . . - --·- .. i 

!Starla J. Kiser - Democratic ! 2064 1 ··-· --- -- ... - -·- . --·-;. -------·-- --. ---··-- ---81 - ~--- - -~ - -- - ·- -· --- --· ··· -- - - ·· - -·· ~- -- . . - ·-· .. - ~ - - .. -- - --
' 1Total Write-In votes [From Write-Ins Certifications] 
:(Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of 
Votes cast at said election for the Member House of Delegates. 

~~~__;:._.;~~=...;;;;;_~.....:.....~__;;...;:;;.:.~-=-~~~ 
, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member House of Delegates

District: 004
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
William C. Wampler Ill - Republican 4061
Starla J. Kiser - Democratic 2064,
‘Total Write-In votes [From Write-Ins Certifications) 8

[Valid Weite-Ins + Invalid Write_ins = Total Write In Votes}

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do hereby certify that the above is a true and correct Abstract of
Votes cast at said election for the Member House of Delegates.

Given under our hands this x day of__ Noy Ary
Russe t,o chaiman
Zo A , Vice Chairman
- , Secretary

. Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Commissioner of Revenue 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

iRandy N. Williams 5858 1 
1 r- . --------- ~--·- -· -. - ··- -----~---- --- -··--- ... -· ·-- ---- ---- ---- ··-- - - - -~-- -- - ·-- -- -

!Total Write-In votes [From Write-Ins Certifications) 
-- -- --·· -- -· ·---- - - - . - --
i - --681 

I 
I 

1[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes) 
I -- -- ------ ---~-----~ ---- ------ -- ----·--- - ---- -- - .. -- --· .--- - . 

iTotal Number of Overvotes for Office 
- ---0·1 

-----·----··---

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Commissioner of Revenue. 

Randy N. Williams 

, Chairman 

, Vice Chairman 
~--''--~~..,....:;.~~-=;....,....~"""'-..;;;....:.:....W~~~~~-

I 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA,
at the 2019 November General Election held on November 05, 2019 for,

Commissioner of Revenue

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
Randy N. Williams - a 5858
Total Write-In votes [From Write-Ins Certifications) 68
[Valid Weite-Ins + Invalid Write_ins = Total Write In Votes]

‘Total Number of Overvotes for Office 0

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Commissioner of Revenue.

Randy N. Williams:

Given under our hands this day of___Nov ANS

an aS Qos » Chairman
RibeZ A) S oft . Vice Chairman
A | re » Secretary

Acting Secretary





ABSTRACT of VOTES 
. Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Treasurer 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

)-----·----------·------------·-------- - - ------- -·----- -- - ------ ·---------- ----------i ------- --- - -- - -

!Alicia Snead McGlothlin 5716 
----· -· - · . --

:Total Write-In votes [From Write-Ins Certifications] 
... \ -

61 

1
[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 

[ Tot~IN~~ber ~f-Ov;~~t~~ .. f;rOffi~e----- ... - . --- - - - . - . ---- --- --- - .ol 
-------· --- ----------------------------------- _ ________ __! 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Treasurer. 

Alicia Snead McGlothlin 

, Vice Chairman 
~~ ................... -=,,~....;;...;;o,......~....=-=-......:0.. ........ ..;;..w:"""""''---~~~-

, Secretary 
~--..,,_..-..~~o.....r;=--"?t----'~~--'----'=-~~~~~ 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Treasurer

NAMES OF CANDIDATES ON THE BALLOT

Alicia Snead McGlothiin

Total Write-In votes [From Write-Ins Certifications]
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

‘Total Number of Overvotes for Office

TOTAL VOTES RECEIVED
(IN FIGURES)

5716
61

ol

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes

at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Treasurer.
Alicia Snead MeGlothlin
Given under our hands this day of _Nevu aay
\ . NOeRS Qa . Chairman

Dele EL) Sint

CO DO

. Vice Chairman
, Secretary

Actiag Secretary




ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Sheriff 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

·--·-·-- ---------------- --- - --- --·- - --- ·----- ------
' i Steven L. Dye 5842 ! 

lr~tal Wri-t~-l~~~t~s-[Fr~~-Write--1~~ c~rtifi-catio~s]- .. . -- . -- --. 

i[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 
1-··--· - ---· - - . --.·- . .- - •-.-. - ---- ---·. - --. -~ ' 

' 
·Total Number of Overvotes for Office 
L_ ____ ·----·--··· -------·---·--- - -··-·--·---- - - --- ---

' QI ___ : ________________ ] 
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Sheriff. 

Steven L. Dye 

Given under our hands this ___ <:"(~--- day of __ N_<:)_..,,, ____ -~~U~"-~9~--

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Sheriff
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Steven L. Dye a - 8842
“Total Write-in votes [From Writ-Ins Certifications] 165
[Valid Write-Ins + Invalid Weite_Ins = Total Write In Votes)
otal Number of Overvotes for Office °

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Sheriff.

Steven L. Dye

Given under our hands this day of ___Nov DON

hse as Qos , Chairman
= D 8, fee , Vice Chairman
Seow, fzticadd , Secretary

Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Efection held on November 05, 2019 for, 

Commonwealth's Attorney 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

1

z-~~~-~~-S!?~-~s_-_ -_ ---~--:--_ ----~-------~---~ _:-·_- -.-~----~--. ~~---:--- ~-- ~- --_-· ---.-~-~---~---.-:-_-.-;~-~-=---------------------~~- ~4-~4J 
'. Total Write-In votes [From Write-Ins Certifications] 92 j 
i[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] i 
:-;:~;~I N~~b;;~to:e~;~-~-t~r "C)tti ~~ - -- - --- - ·: -- --·· -- ------ --- -o: 
! ________ _______________ _ ___ ____ __________ ________ --- -- - _________________ : _____ ____________ --· __ i 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Commonwealth's Attorney. 

Zack A. Stoots 

, Chairman 

, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Commonwealth's Attorney

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

Zack A. Stoots 5484

Total Write-In votes [From Write-Ins Certifications) 92

[Valid Write-Ins + Invalid Write_ins = Total Write in Votes)

Total Number of Overvotes for Office 0

‘We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Commonwealth's Attomey.

Zack A. Stoots:

Given under our hands this day of__Nov BOF

eas yp Qa » Chairman
WabaZ 0 Z/ kL Co , Vice Chairman

. Secretary

 Asting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors At Large 

NAMES OF CANDIDATES ON THE BALLOT 

;oris Roger Christian 
r·- ·- ------ --- - - --- - -- --- - - - ---· ---
!Angela D. Carpenter 
r-- - -- ··- ----· -- -· --- ·-- -~ ------ ·-~~ 

jTy Logan Harris 
r·-··-·-- .. -- - -· - --- - - ------- - .. --- ·- -- -----
/Total Write-In votes [From Write-Ins Certifications] 
'[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 

1Total Number of Overvotes for Office 

TOTAL VOTES RECEIVED 
(IN FIGURES) 

----· --------------------- --34531 
- --·- -------·· -·- ---'---------------------2100! 

Oi 
! __ ______________________ ______ -- -----·- --- --------- ·--------·------------ -- ---- -- - _____ ______ I 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors At Large. 

Oris Roger Christian 

Given under our hands this _______ day of __ N_u_v ____ --~~t>_\ _']~_ 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors At Large

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
(Oris Roger Christian 3453)
‘Angela D. Carpenter 2100)
‘Ty Logan Harris 768
Total Write-In votes [From Write-Ins Certifications] 44
{Valid Write-Ins + Invalid Write_ins = Total Write In Votes}
Total Number of Overvotes for Office °

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Member Board of Supervisors At Large.

Oris Roger Christian
Given under our hands this % day of Nov Avy
. Chairman
Vice Chairman
, Secretary

, Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November G'eneral Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 1 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

[!i.m_<?_·_ L~~~~;c~ -~~-~~- _ --- --- ~:--~--~~--~---~----- - ---- - --- --~ -~~-~--~~~~-~-=--~~~--~ ~-~--- -----8621 
!Total Write-In votes [From Write-Ins Certifications] ·1 21 ; 

' 1[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] I i 
L....---~r---•- •• ---~~ -• - - ··-··~ -~r-· ...._ '•' ~ --- -- ~·• - - --- • - -· -- - • ••• •- - • - ' -• • • •· • • -~--.-. - . ·,--~-·--. -··- . __.. -- ·• -- .. - - - ' --·,•••! 

i_2:_ota~ Numb~--~~_?_ve~otes fo~ Offic~- ______ _______________________________ !_ _______ ------~i 
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors. 

Tim C. Lovelace 

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 1

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

Tim C. Lovelace 862

Total Write-In votes [From Write-Ins Certifications} 24

(Valid Write-Ins + Invalid Write_ins = Total Write In Votes}

Total Number of Overvotes for Office 0

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors.

Tim C. Lovelace

Given under our hands this ra day of_ Nov , Ory
\Rawto Que , Chairman
LELE LZ!) Sze Nie Chairman

, Secretary
. , Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 2 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

1------· - ---·---- - ----- ·--------- ----------------·---··----·----·- ---------------------------1 
: Lou Ann Jessee Wallace ' 641 i 

-·- ---· - - - -·--- ·-·--- --- ---!-·--·-- -·- --· - - - . - 4301 
i 

'.-·--- - ... 

;Ralph Cecil Maples, Jr. 
I,·- - -·--· - --- - - -· - ··- -- . - - - --·-- ·--. 

I - ·----- -- ------- -----···- · - · -----

!Total Write-In votes [From Write-Ins Certifications] 7f 
![Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 
;- · ------ --~-~--~ --- ··-- ------------------- - ··· ------· - · - · ---- - - ---- ·---- ----- ------ 1· • ·-·----- I 
,Total Number of Overvotes for Office Oi 
t -------- - - - ---- - ----------- -- --- - -- · ·----------- -------------· __ L ________________ _______ _1 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore , determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors. 

Lou Ann Jessee Wallace 

Given under our hands this ____ ~-=--- day of __ N_o~J ____ --~-0_\_~~--

, Vice Chairman 
~~~-'"-"-~=-~---'~.--=-"'"""'""-~~~~~-

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 2

NAMES OF CANDIDATES ON THE BALLOT

Lou Ann Jessee Wallace
Ralph Cecil Maples, Jr.

Total Write-In votes [From Write-Ins Certifications]
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

Total Number of Overvotes for Office

TOTAL VOTES RECEIVED
(IN FIGURES)

eat

430

7

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest

‘number of votes cast for the Member Board of Supervisors.

Lou Ann Jesseo Wallace
Given under our hands this x day of Nov Day
 h. . Chairman
LT b) &, ma . Vice Chairman
» , Secretary

. Aeting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 3 

NAMES OF CANDIDA TES ON THE BALLOT 

:earl H. "Peanut" Rhea 
~ - -----·- - .. -· - -·- - --- . ··- . - ... - - - - -- .. 

TOTAL VOTES RECEIVED 
(IN FIGURES) 

· ·----------------------·----- -· --- --- ··7ei71 
-- - - - - - - - --- - - - ·- - --- - - - - 1 

:chad M. Jessee 330 ! 
i ·T~tal -w~it~-l~ ~~t~~ [F-;~~-W~it~---~-Cert.ifl~~ti~~s] ------ -- - ---- - -··-·- ·- -- · ---· -- - ···;- ·-------- -- - -- . -·--· -·4·5j 
:[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] l 
r---·~ -- · ·---·-------- -- -· -- ---. ----··----- --- -·-----·- - ·- ·-···--·--·- ------·-·------ ---------- - ---- ------------··-------·-···l 
;Total Number of Overvotes for Office QI 
L--··---------------------------- --------- . ---- ------- --------------·---- ---- -

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors. 

Carl H. "Peanut" Rhea 

, Chairman 

~~~-"-~~~~~-.!:::~~=-'<:t...:::~~~~~ 
, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 3

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
Carl H. "Peanut" Rhea 707
Chad M. Jessee 330
Total Write-In votes [From Write-Ins Certifications) 45
[Valid Write-Ins + Invalid Weite_ins = Total Write In Votes]

Total Number of Overvotes for Office 0

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors.

Carl H. "Peanut" Rhea

Given under our hands this 8 day of__Nouv Ad

Mose § Qags Chatman
KLE | E . Vice Chairman

, Secretary
SMe) _» Aetieg Secretary

be \
goo





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 4 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

,- -------------------------·----------- ·--------------------------------- ---~! 

1 David R. "Peanut" Eaton 798 
- - ----- - --- ---------- - -- -- -- - -- - - - . -- -- - . -· ---- -- - -- - --- --- ---· ---·--· . -1 

;Total Write-In votes [From Write-Ins Certifications] 20 1 

: [~~lid_.vvrite- 1.ns _+ ~_'.1-~a~d-~~i~e-:-i ~~- ~ :otal Write _ l ~ _vo.t_:sl ; _; 

:rota! Number of Overvotes for Office o! _____ I 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors . 

David R. "Peanut" Eaton 

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA,
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 4

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

David R. "Peanut" Eaton Be —_ oo 798)

Total Write-In votes [From Write-Ins Certifications} 20

[Valid Write-Ins + Invalid Write_ins = Total Write In Votes}

Total Number of Overvotes for Office ct)

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court ofthe election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and deciare that the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors.

David R. “Peanut” Eaton

Given under our hands this g day of__Nov , ord
asce & Qs. . Chairman
Ly, Ber! LE . Vice Chairman

— Q. Vig lh , Seoretary
Asting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 5 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

:~!~~~~~~-~-~~~din~-~-~~-~=-=--~--~-~-~--~~~--~-===-~~--~=---=-~-=~~-~~---~~[-~~-~=--=~---==-~-- - ~-~~ 
:Total Write-In votes [From Write-Ins Certifications] I 11 I 
:[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 

fr_ot~~ N~~~~-~i o~~~-~~ io~- ?~ii~ -_-~-- ·---·------ ______ ~~: __ -__ .-.-~-~~----~ _·_ ~~-·--~~---------- _9-l 
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors. 

Steve G. Breeding 

Given under our hands this _______ day of __ N'---~-v-'------ --~-"--'--{)"---'--\ 1--\,~--

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 5

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

Steve G. Breeding 880)

Total Write-In votes [From Write-Ins Certfcations) "

[Valid Write-Ins + Invalid Weite_ins = Total Write In Votes}

Total Number of Overvotes for Office °

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Member Board of Supervisors.

Steve G. Breeding

Given under our hands this x day of___Nevv » AOVY

, Chairman

Sug pg Quen
Haha. Suez , Vice Chairman
| Her Secretary
od ‘4 Morte (Acting Secretary
Go





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Board of Supervisors 
District: DISTRICT 6 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

!~~~~~~~j~Y~~~-;~~~~~~- - -------- -=:~~-~-~------- -~- - -~~=.=-~--=-=~~- ---~==~--=-~-~---~-!~~! 
jC. Dave Kinder _____ __ ; ______ ___ - --- ·---·---· ____ 438 i 
iT~tc; 1-w~it~~l~-;~1~~ [-F~~~w~it~~-~; c~rtiti~~ti~~~] ·-- --- -- ----- ----·--- -2! 
![Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] I 
~ ·-----·-·- ---- ------ ·---- -- - - --- .. - - --------- ---------. -- ------ -- --- ----- - - I 
jTotal N~mber_~!.?_"'..~ot~-~ for 0_!.fic~----- ---·-- ------- ··-·-· ____________ ________ '. _____________ -----~J 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Board of Supervisors. 

Rebecca Taylor Dye 

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Board of Supervisors
District: DISTRICT 6

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

Rebecca Taylor Dye 753

C. Dave Kinder 438

Total Write-In votes [From Write-Ins Certifications) 2

‘[Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

Total Number of Overvotes for Office °

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Member Board of Supervisors.

Rebecca Taylor Dye

Given under our hands this Ss day of Nov ) Ors

, Chairman
, Vice Chairman
, Secretary

Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board At Large 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

------- --- ----·--------- -- -- - ------------------ --· ------ ---- - - -- ------- --- -- ---- -------------.---- ---- ----- ---·-- ·---- -- -, 
;Cynthia K. Compton ; 5420 i :·· -·-····· --·-- - ------- --- - -···-· ----·-·----·-. - --- -I 
JTotal Write-In votes [From Write-Ins Certifications] 110 ; 
ilValid Write-Ins+ Invalid Write_ins =Total Write In Votes] 
i---- - -------- . - ---- ~ ,,_ . - .... . ··· . . , -- .. --- · - --~ -- - -· -- -~. 

'Total Number of Overvotes for Office 
i ______ ----- ------------ - --- - ---- ------ ---- -- - ---- - -- _ _ __ _J ________________ _ 

. -i 
ol 

__ _J 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board At Large. 

Cynthia K. Compton 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board At Large

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
‘Cynthia K. Compton 5420
Total Write-In votes [From Write-Ins Certifications) 110
[Valid Write-ins + Invalid Write_ = Total Write In Votes)

Total Number of Overvotes for Office 0!

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certily that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Member School Board At Large.

Cynthia K. Compton

Given under our hands this x day of Now. , By

\& 30 > Qo , Chairman
Be A i - - 2 , Vice Chairman
g Vt » Secretary

BLL Acting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board 
District: DISTRICT 1 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

'.-R~bert-~B~~-Gib;~-n-·-------- --------·---------------------·----------: - ----------6oii 
f ---- --~-- ·- ·---- ··-· ---·-- ---- ---- ------ -- --- -·--- - ·----···--- .. -- . - --- - -·- -- ---··-------- --- -----:··· -·-- ··-- . ------------ ------·-i 

·Jeffrey Thomas Cook i 592 ! ;•--r- ----·---------- ---- --- --•• ---- ••• •• - -- -.•• --· • •~ --- ·---••-.•• ··----~- • ••- ·-------···-·•·-·-----··- - ·-'--~·- •-• ----·------·• -- ----··i 
:rotal Write-In votes [From Write-Ins Certifications) j 5 j 
![Valid Write-Ins+ Invalid Write_ins =Total Write In Votes) ; I 
r----------------·- ·· --·--- ·--··· - ---- -- - -- ·· ---· -- . . --- ------- - ------ --- - -- ------- --- . -- ·---··-·-· ----· __ __, 
•
1
rotal Number of Overvotes for Office i 0 ! 
--- - --------~----- -------------- --- - - -- ----- ----- - - --- - - ---·------ ---------------------- ______ j 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

Robert H. "Bob" Gibson 

Given under our hands this ___ ~--- day of __ ~_o_..J ____ , ~(:)\ I\ 

, Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board
District: DISTRICT 1

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
Robert H. "Bob" Gibson SO 607
Jeffrey Thomas Cook 592
Total Wrte-In votes [From Write-Ins Certifications] 5
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes]

Total Number of Overvotes for Office : : : o

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest

number of votes cast for the Member School Board.

Robert H. "Bob" Gibson

Given under our hands this 4 day of__Nov

Bay

Quast &. Qos

LEO) See —

Powe NSM
4 Marke

0 G7

, Chairman

Vice Chairman

, Secretary
rheting Secretary




ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

MemberSchoolBoard 
District: DISTRICT 2 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

~~~ 0i~~~r~.o~~ ·--=-=~=~~=~~:~~~-- --~- ~------~ ~-·-:-~~--~~----~~;-~~=-~--~-~=---. -~°-~J 
i_~il!~~~ ~.:-~·~~ly" _s_~!Y_~~ __ _ _ _ _ __ ___ -··--·-- .. .. _ _ __ -· __ _ ____ __ ·- l . --· __ . _ _3_1_~ j 
!Charles W. "Chuck" Banner II 2451 
I I 

lr~ta1- wri~~1~-~~tes [F~~-~ w~it~~1-~; c;rtin;ati·o~~j - - - .. - - - ·- - -· - ·- -· - -- - ·- -- -·-· - - -,-·--·-·-· - - -- -- -- ·- ... .. - 6J 
i[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] \ ~ 
i--------·-··-------·- --- ··---- ---·--·--·-·· ·--·--··---· ·· ···- - ----··· - ·- - - -·-·--- -- ·---·---r·-··------··---·-- ------
ITota1 Number of Overvotes for Office 1 O 
! _ _________________ ---- -·----------- ·----- · ----·----·----· -- - ! ________________ _____ ___ ) 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

Eric Kip Parsons 

Given under our hands this ___ )~--- day of ~ \::)\J 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board
District: DISTRICT 2

NAMES OF CANDIDATES ON THE BALLOT

Eric Kip Parsons
Wiliam P. “Billy” Salyer
Charles W. "Chuck" Banner I

|Total Write-In votes [From Write-Ins Certifications}
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

‘Total Number of Overvotes for Office

TOTAL VOTES RECEIVED
(IN FIGURES)

500,
315
245,

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest

number of votes cast for the Member School Board.

Eric Kip Parsons
Given under our hands this Ss day of Nw , ody
wes Cod. Chairman

ie ted Lu

, Vice Chairman
, Secretary
, Hating Secretary




ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board 
District: DISTRICT 3 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

;~~~ ~. _ Zac~~i~~a~:~;~-- ---~ ~- ---------~=--~-~---· -----~~--~-=-· ------~- -~~----=~~_;-~~-~~~~-----=-~-~--~~~ 
:Roger W. Lynthlin i 412 1 
. --------- ----- ... -- - --·- · -·-·----- ---- --- -·-----·-·------ _____ l. ____________________________ i 

L I : 

:Total Write-In votes [From Write-Ins Certifications] I 61 
;[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] I r:------___ .. _________ - ----- ---- ... ---- .. --- ------·---------- - -- .. ---- ------ .... ----- .... -- --- ----- --.----- ----· -- --- __ , .. _ - --·- _, 
1Total Number of Overvotes for Office i ol 
'-------------·---·----·---------- ·- ... - - ----- -------- I ·-·-- __ _::j 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

Alex S. Zachwieja, Jr. 

Given under our hands this <£ day of __ N_o_'./'------ --'""d""--0_\_~,,___ __ 

-~~.~ , Chairman 

, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board
District: DISTRICT 3

NAMES OF CANDIDATES ON THE BALLOT
‘Alex S. Zachwieja, Jr.
Roger W. Lynthlin

Total Write-In votes [From Write-Ins Certifications]
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

‘Total Number of Overvotes for Office

TOTAL VOTES RECEIVED
(IN FIGURES)

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and deciare that the following person(s) has received the greatest

number of votes cast for the Member School Board.

Alex S.Zachwieja, Jr.
Given under our hands this 4 day of__Nov Roy
us &. QL. . Chairman

Va

Werk

, Vice Chairman

, Secretary
. Acting Secretary




ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board 
District: DISTRICT 4 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

!A ... Wayne Bostic 
------ ------------·- -·----- -----------·-- -- --- --- - -------·--, 

i 509 i 
I I 1- --- ·-- ----- - --- · -·--·- - -·------·- ....... - ----. .. ....... ........ ..... ·------ ------ ---- - ----- ---.- ---· -- ---------- .. - --- .. - - ---.-·-. .. 

'Jessica M. Whitt : 4591 [. __________ --- ·- - ---·-........ ·-·-·-- .. ___________________ ...... ·------- -·------- ..... :.·-------- - ----·--------1 
!Total Write-In votes [From Write-Ins Certifications] I 1 
1[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] j I 
!..---- --~------- ------------~-~------ ... - - - -------------·- -- ----- -- -~ -- - --- --- - --~ - ----- -------·· - -- ---···-

!Total Number of Overvotes for Office ~ o! 
---------- - --- -- -- --------- --------- - --- ---

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

A. Wayne Bostic 

Given under our hands this ___ ~~ ___ day of __ N_~_\) ____ ----.d--~-'-S~---

~,Chairman 

~~.k:....-"'"--.;.=---~...,;;,..=..:::__--=:~=-~~~~~~ 
, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board
District: DISTRICT 4

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
‘A. Wayne Bostic : : - 509
\Jessica M. Whitt 459)
Total Write-In votes [From Write-Ins Certifications} 1
[Valid Write-Ins + Invalid Write_ins = Total Write In Votes] |
‘Total Number of Overvotes for Office )

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
‘number of votes cast for the Member School Board.

A. Wayne Bostic

Given under our hands this x day of ___NOv Avy

\ \. So nN gR Sn Chairman
Leh = Cd £, , Vice Chairman

me , Secretary
, , Aeting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board 
District: DISTRICT 5 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
{IN FIGURES) 

1.-- --·---··-----------·------ - --------·- ------- - - - ------ ------,----- -·-----J 
ilinda Taylor Garrett : 675 1 
;._._ - ------ - - -- --- ~- - - - - - ·-----· · - --· - - ------- - ---,. - -- - ------ - - - - - --- - - - -· · ----- -- --------- - -- --- ---'-- - --- --··· - -- - - - - ----- - - ----- _ __ _J 

:oonald G. "Donnie" Ramey 521 ! 
! I 
l rot~I Wrlt~= l~~-ot·~- [F~~~ W~ite~i~~ -c~rtiticatj;;~s] -- . - ·- ---·- . -- -- -- . -· ---- ·-·--·- -----·-· - 2 j 

llValid Write-Ins+ Invalid Write_ins =Total Write In Votes] , 
,.- -. --- ----·-· -· --- ··------··----- --- --· - -·· .- - - -··· ----- .... -· ·----·- ···---· --------· - ·- - .. ···!· ----- ·- ·---- ----· ·---- ---; 
J_!ot~l~u_mb:r_of ~~rv~~~~o__r:_ _~_!!~ce ---- - --- ·-----·-·----- _ ________ 01 
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

Linda Taylor Garrett 

, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA,
at the 2019 November General Election held on November 05, 2019 for,

Member School Board
District: DISTRICT 5

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)

Linda Taylor Garrett - - 675!

Donald G. Donnie" Ramey 521

“Total Write-in votes [From Write-Ins Certifications} 2

[Valid Write-Ins + Invalid Weite_ins = Total Write In Votes}

“Total Number of Overvotes for Oifice °

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest

number of votes cast for the Member School Board.
Linda Taylor Garrett
Given under our hands this 3 day of___NowJ » Aor}

Chairman

BIG) LZ , Vice Chairman

< . Secretary
: .Retiag Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member School Board 
District: DISTRICT 6 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

rr1;-W~ Ball ----·--------- ---·---- ---- -- --------- - -----
1

1

.--------------g-94! 
I . . . . I 

! ~~~~~~~~f ;~~;~~}:~ii~~5~~~~~~r~~i~;~f :~~e~~------- ----------- --- ---__ I ___ --------·-------------4] 
;-... -..--~~--.,-~--·---•--·- ---....--.--··•- ..--.·- - --r -~--..,.~------·---·-• - -"r - ,_.,.._·-~· -·---~ ....,~ _..,.,..._ ·-·•··>-·-----~··--• • •· -~· •-•··- •-•,- -~- ·-.,.--,.. -· •••· ·~·-.~--,__.....- ·~· -... -- • , 

•
1
:Total Number of Overvotes for Office i oi 

··--- ----- - --·----------------------·---- ·--'-- __ __ 1 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member School Board. 

TimW. Ball 

Given under our hands this -----'"------ day of _--'N'-=.-:u:,_~=------- --=~::::....:___~=-\.,___"1,.___ __ 
' 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member School Board

District: DISTRICT 6

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
{IN FIGURES)
TimW. Bal - - - - - 994

[Valid Write-Ins + Invalid Write_ins = Total Write In Votes}
fice 0

‘Total Write-In votes [From Write-Ins Certifications} 4
i

Total Nut

for

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certiy that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Member School Board.

TimW. Ball

Given under our hands this 3 day of Nova , Awy

Yous Coan , Chairman
LULA DI Spo — Nice chairman
tne | Secretary

, Aeting Secretary





ABSTRACT of VOTES 
Cast in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Soil and Water Conservation Director Clinch Valley District 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

fj~ll; Gilmer,J~~--- --------------- --- - ----- -------,------- 3428 l 
r----- ----------- ------ · -- ------- ----------- --- ------------ --- -- --- -----------------_ __1 __ - -- --- --- ----- ·-------- -- _ 1 
1zac M. Ketron : 2847 l 

[!~~~~~ .. ;~~~~y~~~!~-=--= -~- ·_--· -~-= ------- ·_ -~ - ~-~-~~~:- -~-- -------~---~-~~~=-=---- - -_-:_-~~- ·;~~ _- ----~~~~----~~~---~ ~-----~~4·~1 
;Total Write-In votes [From Write-Ins Certifications] l 941 

l[Valid Write_~-~s + l~~a~~ -Wri_!~-:-~~~-~ -~~!~!~!.~!~-~-~ote:L_ _ ... _____________ ______ _I ____ -------------------- -------1· 
[Total Number of Overvotes for Office _________________________ _ _ ______ j_ _ ______ _____ o 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Soil and Water Conservation Director Clinch Valley District. 

1. J. Kelly Gilmer, Jr. 

2. Zac M. Ketron 

3. J. H. A. "Andy" Smith IV 

, Chairman 
~~~~~-=--=-=-=.,...,;..._--~__,,a.;..:"""""""-~~~ 

, Vice Chairman 

ABSTRACT of VOTES

Cast in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Soil and Water Conservation Director Clinch Valley District

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED

(IN FIGURES)
'J. Kelly Gilmer, Jr. 3428
Zac M. Ketron 2847
J. H. A. "Andy" Smith IV 2246,

Total Write-In votes [From Write-Ins Certifications) 94
[Valid Write-Ins + Invalid Write Total Write In Votes}

Total Number of Overvotes for Office 0

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Soil and Water Conservation Director Clinch Valley District.

AJ. Kelly Gilmer. Jt,
2 Zac M.Ketron
5A “a ei

Given under our hands this 3 day of Nov » DOW

Luss & Qe Chairman
Le LhoE) R= , Vice Chairman

A, , Secretary
: , Acting Secretary





ABSTRACT of VOTES 
Cast in the Town of HONAKER in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Town Council - Honaker - Special 
District: HONAKER 

NAMES OF CANDIDA TES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

fm~~h~ ~Y~-~- ~~rt~--~~-~-~-----~~~~~=~~~--~--~~~~----~~ ~ - - --~----=-~-~-~-~-----~~~-~-______ --·---· -· _ _ _ 1 -8~1 
:Sharon A. Pinder : n l 
L -·· - -- --·----·- ·-···----·- ·--- ·- - . . - ----·--- --·- - - - - -------- -· ------ - --·--------- ---- ·-·-- ----- --- !_ -- ----------------···- -- -·-! 
Jrotal Write-In votes [From Write-Ins Certifications] i 01 
;[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] J I 

[r~t;-N~~r of o~;~-;~for Office- ·-----==---=-~~==~~=~ - -- ··-- --~ --- --- ~;·=~---==-~:- ol 
We, the undersigned Electoral Board , upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Town Council - Honaker - Special. 

Timothy Ryan Hart 

, Chairman 

, Vice Chairman 
~~~~~~~~__:::..;~~---::;_~~~~~~ 

ABSTRACT of VOTES

Cast in the Town of HONAKER in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Town Council - Honaker - Special

District: HONAKER,

NAMES OF CANDIDATES ON THE BALLOT

Timothy Ryan Hart
Sharon A. Pinder

‘Total Write-In votes [From Write-Ins Certifications}
{Valid Write-Ins + Invalid Write_ins = Total Write In Votes)

Total Number of Overvotes for Offi

TOTAL VOTES RECEIVED
(IN FIGURES)

182

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest

number of votes cast for the Member Town Council - Honaker - Special.

Given under our hands this.

Timothy Ryan Hart
ue day of Nov DOA
Via YON . Chairman

BEE

, Vice Chairman

, Secretary

, Asting Secretary




ABSTRACT of VOTES 
Cast in the Town of HONAKER in RUSSELL COUNTY, VIRGINIA 
at the 2019 November General Election held on November 05, 2019 for, 

Member Town Council - Special 
District: HONAKER 

NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED 
(IN FIGURES) 

r=----------------------- --- -------------------- - ----- -:---- -· --- ·---- --;-;J 
iEric S. Brown 1 175 , 
l __ ________ ---- --· --- -------- -- --- -- - -- - . - . - - --- --- -- --- .--- - -- - -- ---- -- - - ___ J_____ ------ ------ --- ----: 

JJ. Steven Fox 109 i 

I Tot;l writ~~~- ~~te~ [F;~~-Writ~~n;c~rtifi~;ti~s] _____ ---- -- - ------ - - --- - ---:------------ - --- ·;! 
i[Valid Write-Ins+ Invalid Write_ins =Total Write In Votes] 1 I 
i- -- --- - ----- ---- ------- - ----- -- -- - --- - -- -- ----- ----- ---- -- ----- -- -- - ------- --- ------. ----1 - - ------------ --- - ----- - ---- --i 
!Total Number of Overvotes for Office I 0 I 
I -----·--- - _______ _____J 

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit 
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes 
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest 
number of votes cast for the Member Town Council - Special. 

1. Eric S. Brown 

2. J. Steven Fox 

Given under our hands this _______ day of N c0 

, Chairman 

~..=;;;7"-~'7-"';;.._;;~=7.,.,,.,.. __ '---'"""--'="--"'"~~~ 
, Secretary 

ABSTRACT of VOTES

Cast in the Town of HONAKER in RUSSELL COUNTY, VIRGINIA
at the 2019 November General Election held on November 05, 2019 for,

Member Town Council - Spe
District; HONAKER

NAMES OF CANDIDATES ON THE BALLOT

Eric S, Brown
4J. Steven Fox

‘Total Write-In votes [From Write-Ins Certifications)
[Valid Write-Ins + Invalid Write. ins = Total Write In Votes)

‘Total Number of Overvotes for Office

TOTAL VOTES RECEIVED
(IN FIGURES)

We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 05, 2019, do herby certify that the above is a true and correct Abstract of Votes

at the said election and do, therefore, deter
number of votes cast for the Member Town Council - Special.

ine and deciare that the following person(s) has received the greatest

1, Eric S, Brown
2. J. Steven Fox
Given under our hands this. day of__N\ov »_ Bory
cw Ye Qu See Chiaman

Ae 0 Se

Leak f tnek
7

, Vice Chairman
, Secretary
, Aeting Secretary




 
 
 
 
 
 

 
RUSSELL COUNTY, VIRGINIA 

REQUEST FOR PROPOSALS (RFP) 
PROJECT MANAGEMENT SERVICES  

 
Russell County, Virginia will accept proposals until 
Thursday, November 20, 2019 at 2:00 p.m., from 
qualified firms (“Offerors”) to provide professional 
services for the provision of Project Management 
Services.   
 
To Provide Project Management Services for all phases of 
construction and construction related projects under the 
Public Private Education Facilities Infrastructure Act 
(PPEA).   
 
Russell County intends to select one firm to provide 
these services using the competitive negotiation 
procedure for professional services as defined in 
Section 2.2-4301 of the Virginia Public Procurement Act. 

 
Full copies of the Request for Proposals (RFP) may be 
requested by contacting Mr. Lonzo Lester, County 
Administrator, at (276) 889-8000, or by email at  
[email protected]. 

 

Lonzo Lester
Highlight

RUSSELL COUNTY, VIRGINIA
REQUEST FOR PROPOSALS (RFP)
PROJECT MANAGEMENT SERVICES

Russell County, Virginia will accept proposals until
Thursday, November 20, 2019 at 2:00 p.m., from
qualified firms (“Offerors”) to provide professional
services for the provision of Project Management
Services.

To Provide Project Management Services for all phases of
construction and construction related projects under the
Public Private Education Facilities Infrastructure Act
(PPEA).

Russell County intends to select one firm to provide
these services using the competitive negotiation
procedure for professional services as defined in
Section 2.2-4301 of the Virginia Public Procurement Act.

Full copies of the Request for Proposals (RFP) may be
requested by contacting Mr. Lonzo Lester, County
Administrator, at (276) 889-8000, or by email at
[email protected].





Page 1 of 13  

 

RUSSELL COUNTY, VIRGINIA 

REQUEST FOR PROPOSALS (RFP) 

 
 

FOR 
 

THE PROVISION OF 
 

PROJECT MANAGEMENT SERVICES 
 

 
 
 
 

PREPARED BY: 
 

RUSSELL COUNTY BOARD OF SUPERVISORS 
 
 
 
 
PROPOSAL ISSUING DATE:  OCTOBER 24, 2019 

 
PROPOSAL CLOSING DATE: 2:00 P.M., NOVEMBER 20, 2019 

RUSSELL COUNTY, VIRGINIA

REQUEST FOR PROPOSALS (RFP)

FOR
THE PROVISION OF

PROJECT MANAGEMENT SERVICES

PREPARED BY:

RUSSELL COUNTY BOARD OF SUPERVISORS

PROPOSAL ISSUING DATE: OCTOBER 24, 2019

PROPOSAL CLOSING DATE: 2:00 P.M., NOVEMBER 20, 2019

Page 1 of 13,




Page 2 of 13  

INDEX 
 

SECTION PAGE 
 
1.0 PURPOSE  ............................................................................................................................ 3. 

 
2.0 SCOPE OF SERVICES  ...................................................................................................... 3.. 

 
3.0 CONTACT PERSON(S) ................................................................................................. 5 

4.0 PROPOSAL ISSUING AND CLOSING ....................................................................... 5 

5.0 PROPOSAL SUBMISSION ............................................................................................ 6. 

6.0 GENERAL CONDITIONS  ................................................................................................ 6. 

7.0 CONTRACT TERM AND CONDITIONS ................................................................... 10 

8.0 INSURANCE ................................................................................................................. 11 

9.0 PAYMENT TERMS ...................................................................................................... 12 

10.0 COOPERATIVE PROCUREMENT ........................................................................... 12 

11.0 PROPOSAL CONTENT .............................................................................................. 12 

12.0 PROPOSAL SELECTION PROCESS ........................................................................ 13 

13.0 PROPOSAL EVALUATIONS .................................................................................... 13 

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

9.0

10.0

11.0

12.0

13.0

INDEX
SECTION PAGE

PURPOSE

SCOPE OF SERVICES ....

CONTACT PERSON(S)...

PROPOSAL ISSUING AND CLOSING

PROPOSAL SUBMISSION...

GENERAL CONDITIONS ..

CONTRACT TERM AND CONDITIONS..

INSURANCE...

PAYMENT TERMS...

COOPERATIVE PROCUREMENT...

PROPOSAL CONTENT.

PROPOSAL SELECTION PROCESS ..........

PROPOSAL EVALUATIONS ...

Page 2 of 13




Page 3 of 13  

Russell County will accept sealed proposals until, but no later than 2:00 p.m., November 20, 
2019 for the provision of Project Management Services. 

 
1.0 PURPOSE 

 
It is Russell County's desire to establish a term contract with a qualified project 
management/construction management firm/firms on an hourly rate basis. 

 
2.0 SCOPE OF SERVICES 

 
The successful proposer may be requested to provide any combination of services listed 
below. 

 
2.1 Provide Project Management Services for all phases of construction and 

construction related projects under the Public Private Education Facilities 
Infrastructure Act (PPEA) and local promulgated guidelines, including: 

 
A. Evaluation of the most advantageous procurement method to be used for 

specific, proposed construction projects. 
 

B. Evaluation of unsolicited bids or proposals. 
 

C. Presentations to relevant committees and boards. 
 

D. Development of project requests for bids or proposals. 
 

E. Evaluation of proposals for proposed construction projects. 
 

F. Coordination with County staff and committees for complete construction 
management services. 

 
2.2 Provide Project Management services for Design-Build Construction projects in 

compliance with the Virginia Public Procurement Act. 
 

2.3 Project management services for other type projects that may include the 
following as requested by the County; 

 
A. Provide preliminary services to develop the concept and scope of work for a 

construction or development related project. 
 

B. Provide general oversight, monitor, and inspect critical construction activities 
for project construction. 

 
C. Provide quality control and ensure that the project meets the technical 

specifications as prescribed by the project manual. 

Russell County will accept sealed proposals until, but no later than 2:00 p.m., November 20,
2019 for the provision of Project Management Services.

1.0

2.0

PURPOSE.

It is Russell County's desire to establish a term contract with a qualified project
management/construction management firm/firms on an hourly rate basis.

SCOPE OF SERVICES

The successfill proposer may be requested to provide any combination of services listed
below.

2.1 Provide Project Management Services for all phases of construction and

2.2

23

construction related projects under the Public Private Education Facilities
Infrastructure Act (PPEA) and local promulgated guidelines, including:

Evaluation of the most advantageous procurement method to be used for
specific, proposed construction projects.

B. Evaluation of unsolicited bids or proposals.

Presentations to relevant committees and boards.
D. Development of project requests for bids or proposals.
E, Evaluation of proposals for proposed construction projects.

Coordination with County staff and committees for complete construction
management services.

Provide Project Management services for Design-Build Construction projects in
compliance with the Virginia Public Procurement Act.

Project management services for other type projects that may include the
following as requested by the County;

A. Provide preliminary services to develop the concept and scope of work for a
construction or development related project

B. Provide general oversight, monitor, and inspect critical construction activities

for project construction

C. Provide quality control and ensure that the project meets the technical
specifications as prescribed by the project manual.

Page 3 of 13,




Page 4 of 13  

D. Serve as a member of the construction team consisting of representatives 
from the owner, architect/engineer, and contractor. 

 
E. Set up project records management system, maintain reports of the 

construction activity and monitor project schedules. 
 

F. Review and provide recommendations to the owner for monthly progress 
payments/change orders and monitor the financial health of the project. 

 
G. Review shop drawings monitor Request for Information (RFI), and track 

submittal approval process. 
 

H. Provide timely responses to in the field engineering/construction issues that 
may arise. 

 
I. Represent the County in resolving questions with the architect, the contractor, 

and subcontractors about the project such as RFI's, potential change orders, 
submittals, shop drawing approvals, and architectural/engineering addendums. 

 
J. Insures third party testing of construction materials and building code 

compliance. 
 

K. Maintain activities log that would summarize the daily activities of the 
construction progress and track milestones and deliverables. 

 
L. Regularly monitors of " As Built" record drawings and changes to the original 

set of architectural drawings. 
 

M. Secure & review O&M manuals for submission to the owner at completion of 
project and insure adequate training of maintenance staff. 

 
N. Prepare final punch list inspection reports and coordinate the final acceptance 

of the project with the owner and architect. 
 

0. When required, lead negotiations in coordination with Owners Construction 
Management Representative, construction inspector and architect with the 
contractor regarding potential change orders or other changes in the scope of 
work. 

 
P. Identify, resolve issues, and conflicts within the project team 

 
2.4 Other duties as may be required by the owner that require the same skills to 

provide the services as listed above on the management of another activity as 
determined by the County. 

24

. Regularly monitors of" As Built”

Serve as a member of the construction team consisting of representatives
from the owner, architect/engineer, and contractor

. Set up project records management system, maintain reports ofthe

construction activity and monitor project schedules.

Review and provide recommendations to the owner for monthly progress
payments/change orders and monitor the financial health of the project.

.. Review shop drawings monitor Request for Information (RFI), and track

submittal approval process.

Provide timely responses to in the field engineering/construction issues that

may arise.

Represent the County in resolving questions with the architect, the contractor,
and subcontractors about the project such as RFI's, potential change orders,
submittals, shop drawing approvals, and architectural/engineering addendums.

Insures third party testing of construction materials and building code
compliance.

. Maintain activities log that would summarize the daily activities of the

construction progress and track milestones and deliverables.

ecord drawings and changes to the original
set of architectural drawings.

|. Secure & review O&M manuals forsubmission to the owner at completion of

project and insure adequate training of maintenance staff.

. Prepare final punch list inspection reports and coordinate the final acceptance

of the project with the owner andarchitect.

0. When required, lead negotiations in coordination with Owners Construction

Management Representative, construction inspector and architect with the
contractor regarding potential change orders or other changes in the scope of
work.

P, Identify, resolve issues, and conflicts within the project team

Other duties as may be required by the owner that require the same skills to
provide the services as listed above on the management of another activity as
determined by the County.

Page 4 of 13




Page 5 of 13  

A. Provide services to work with outside agencies or other government entities to 
negotiate contracts or obtain permits. 

 
B. Assist with start-up of or manage special projects as needed. 

 
C. Manage operations of units within the local government for a limited time 

until permanent arrangement can be made. 
 

D. Serve as the County's agent/representative in negotiations with both public 
and private entities in the acquisition of properties, leases, and agreements 
necessary for the completion of County sponsored projects. 

 
2.5 The County desires to establish a contract for an hourly rate with the successful 

proposer. It is anticipated that the hourly rate would become the basis for 
establishing fixed or not to exceed price agreements for identified projects, whose 
scope can be generally defined. 

 
2.6 The County anticipates that services of the successful proposer would be utilized 

for any projects as determined in the final authorized scope of work; however, it 
retains the option of seeking competitive arrangements for any such project or 
phase thereof. 

 
2.7 It is anticipated that price agreements for specific projects would include all costs 

of labor, services, office expenses, phone calls and local travel. Costs for extended 
travel, printing and advertising may be negotiated separately. 

 
3.0 CONTACT PERSON(S) 

Questions regarding this Request for Proposals should be directed to:  

            Lonzo Lester 
Russell County 
137 Highlands Drive 
P.O. Box 1208 
Lebanon, VA 24266 
Phone: 276-889-8000 
E-mail: [email protected] 

 
4.0 PROPOSAL ISSUING AND CLOSING 

 
4.1 Proposal Issuing Date: October 24, 2019 

 
4.2 Proposal Closing Date: 2:00 PM, November 20, 2019 

A. Provide services to work with outside agencies or other government entities to
negotiate contracts or obtain permits.

B, Assist with start-up of or manage special projects asneeded.

C. Manage operations of units within the local government for a limited time
until permanent arrangement can be made.

D. Serve as the County's agent/representative in negotiations with both public
and private entities in the acquisition of properties, leases, and agreements
necessary for the completion of County sponsored projects.

2.5 The County desires to establish a contract for an hourly rate with the successful
proposer. It is anticipated that the hourly rate would become the basis for
establishing fixed or not to exceed price agreements for identified projects, whose
scope can be generally defined.

2.6 The County anticipates that services of the successfull proposer would be utilized
for any projects as determined in the final authorized scope of work; however, it
retains the option of seeking competitive arrangements for any such project or
phase thereof.

2.7 It is anticipated that price agreements for specific projects would include all costs
of labor, services, office expenses, phone calls and local travel. Costs for extended
travel, printing and advertising may be negotiated separately.

3.0 CONTACT PERSON(S)

Questions regarding this Request for Proposals should be directed to:

Lonzo Lester

Russell County

137 Highlands Drive

P.O. Box 1208

Lebanon, VA 24266

Phone: 276-889-8000

E-mail: [email protected]

4.0 PROPOSAL ISSUING AND CLOSING
4.1 Proposal Issuing Date: October 24,2019

4.2 Proposal Closing Date: 2:00 PM, November 20,2019

Page 5 of 13,




Page 6 of 13  

5.0 PROPOSAL SUBMISSION 
 

5.1 Three (3) copies of each proposal must be submitted to the Russell County 
Administrator’s Office, 137 Highland Drive, P.O. Box 1208, Lebanon, Virginia 
24266, in a sealed envelope and marked: SEALED REQUEST FOR 
PROPOSAL (RFP-002), DO NOT OPEN. Proposals must be submitted no later 
than 2:00 PM, November 20, 2019. 

 
5.2 No proposals will be accepted after the proposal closing date. The date of postmark 

will not be considered. 
 

5.3 Proposals may be withdrawn by written request from the proposer to the County 
Administrator prior to the proposal closing date. 

 
5.4 All proposals must be signed by an individual authorized to bind the proposer 

company. 
 

5.5 All proposals become the property of Russell County. 
 
6.0 GENERAL CONDITIONS 

 
6.1 It is the responsibility of the proposer to inquire about and clarify any requirements 

of this Request for Proposals that is not understood. 
 

6.2  Any information relative to interpretation of these specifications shall be requested 
in writing to the Russell County Administrator within five (5) working days of the 
date set for the opening of proposals. 

 
6.3 No protest regarding the validity or appropriateness of the specifications will be 

considered, unless the protest is filed in writing with the County Purchasing Agent 
prior to the closing date for proposals. 

 
6.4 Each proposal is received with the understanding that the acceptance in writing by 

Russell County of the offeror to furnish any or all of the services described therein 
shall constitute a binding agreement which shall bind the proposer to furnish and/or 
deliver the services quoted at the price stated and in accordance with all conditions 
of said accepted proposal. Russell County, on its part is to order from successful 
proposer, except for causes beyond reasonable control, and pay for at the agreed 
prices goods and services specified and delivered. 

 
6.5 Russell County reserves the right to reject any and/or all proposals received. 

 
6.6 Termination for Convenience 

 
This Agreement may be terminated by Russell County upon not less than thirty 
days' written notice to the contractor for the County's Convenience and without 

5.0

6.0

PROPOSAL SUBMISSIO!

5.1

5.5

‘Three (3) copies of each proposal must be submitted to the Russell County
Administrator's Office, 137 Highland Drive, P.O. Box 1208, Lebanon, Virginia
24266, in a sealed envelope and marked: SEALED REQUEST FOR
PROPOSAL (RFP-002), DO NOT OPEN. Proposals must be submitted no later
than 2:00 PM, November 20, 2019.

No proposals will be accepted after the proposal closing date. The date of postmark
will not be considered.

Proposals may be withdrawn by written request from the proposer to the County
Administrator prior to the proposal closing date.

All proposals must be signed by an individual authorized to bind the proposer
company.

All proposals become the property of Russell County.

GENERAL CONDITIONS

6.1

6.2

63

64

6.6

It is the responsibility of the proposer to inquire about and clarify any requirements
of this Request for Proposals that is not understood

Any information relative to interpretation of these specifications shall be requested
in writing to the Russell County Administrator within five (5) working days of the
date set for the opening of proposals,

No protest regarding the validity or appropriateness of the specifications will be
considered, unless the protest is filed in writing with the County Purchasing Agent
prior to the closing date for proposals.

Each proposal is received with the understanding that the acceptance in writing by
Russell County of the offeror to furnish any or all of the services described therein
shall constitute a binding agreement which shall bind the proposer to furnish and/or
deliver the services quoted at the price stated and in accordance with all conditions
of said accepted proposal. Russell County, on its part is to order from successful
proposer, except for causes beyond reasonable control, and pay for at the agreed
prices goods and services specified and delivered.

Russell County reserves the right to reject any and/or all proposals received.

Termination for Convenience

This Agreement may be terminated by Russell County upon not less than thirty
days’ written notice to the contractor for the County's Convenience and without

Page 6 of 13,




Page 7 of 13  

cause. In the event of such termination, the Contractor shall be compensated for 
authorized services performed prior to termination. 

 
6.7 Prospective proposers acknowledge, by submission of a proposal, they have had the 

opportunity prior to submitting their proposal, to raise any questions which they 
might have had about the solicitation. 

 
6.8 The successful proposer will be required to provide evidence of an applicable 

current business license. 
 

6.9 The Contractor shall provide a drug-free workplace for Contractor's employees. 
Contractor shall post in conspicuous places, available to employees and applicants 
for employment, a statement notifying employees that the unlawful manufacturer, 
sale, distribution, dispensation, possession, or use of a controlled substance or 
marijuana is prohibited in Contractor's workplace and specifying the actions that 
will be taken against employees for violations of such prohibition. Contractor shall 
state in all solicitations or advertisements for employees placed by or on behalf of 
Contractor that Contractor maintains a drug-free workplace. Contractor shall 
include these provisions in every subcontract or purchase order of over 
$10,000 so that these requirements are binding upon each subcontractor or vendor. 

 
(Virginia Code §2.2-4312) 

 
6.10 During the performance of this Agreement, the Contractor agrees as follows: 

 
A. The Contractor will not discriminate against any employee or applicant for 

employment because of race, religion, color, sex, national origin, age, 
disability, or other basis prohibited by state law relating to discrimination 
in employment, except where there is a bona fide occupational qualification 
reasonably necessary to the normal operation of the contractor. The 
Contractor agrees to post in conspicuous places, available to employees and 
applicants for employment, notices setting forth the provisions of this 
nondiscrimination clause. 

 
B. The Contractor, in all solicitations or advertisements for employees placed 

by or on behalf of the Contractor, will state that such contractor is an equal 
opportunity employer. 

 
C. Notices, advertisements and solicitations placed in accordance with federal 

law, rule or regulation shall be deemed sufficient for the purpose of meeting 
the requirements of this section. 

 
The contractor will include the provisions of the foregoing paragraphs A, B, and C 
in every subcontract or purchase order of over $10,000, so that the provisions will 
be binding upon each subcontractor or vendor. 

6.7

68

6.9

6.10

cause. In the event of such termination, the Contractor shall be compensated for
authorized services performed prior to termination.

Prospective proposers acknowledge, by submission of a proposal, they have had the
opportunity prior to submitting their proposal, to raise any questions which they
might have had about the solicitation.

The successful proposer will be required to provide evidence of an applicable
current business license.

The Contractor shall provide a drug-free workplace for Contractor's employees.
Contractor shall post in conspicuous places, available to employees and applicants
for employment, a statement notifying employees that the unlawful manufacturer,
sale, distribution, dispensation, possession, or use of a controlled substance or
ana is prohibited in Contractor's workplace and specifying the actions that
will be taken against employees for violations of such prohibition, Contractor shall
state in all solicitations or advertisements for employees placed by or on behalf of
Contractor that Contractor maintains a drug-free workplace. Contractor shall
include these provisions in every subcontract or purchase order of over

$10,000 so that these requirements are binding upon each subcontractor or vendor.

(Virginia Code §2.2-4312)
During the performance of this Agreement, the Contractor agrees as follows:

A. The Contractor will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age,
disability, or other basis prohibited by state law relating to discrimination
in employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the contractor. The
Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.

B, The Contractor, in all solicitations or advertisements for employees placed
by or on behalf of the Contractor, will state that such contractor is an equal
opportunity employer.

Cc. Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.

The contractor will include the provisions of the foregoing paragraphs A, B, and C

in every subcontract or purchase order of over $10,000, so that the provisions will
be binding upon each subcontractor or vendor.

Page 7 of 13,




Page 8 of 13  

 

(Virginia Code §2.2-4311) 
 

6.11 The Contractor does not, and shall not during the performance of this Agreement, 
knowingly employ an unauthorized alien as defined in the federal Immigration 
Reform and Control Act of 1986. 

 
(Virginia Code §2.2-4311.1) 

 
6.12 If the Contractor is organized as a stock or nonstock corporation, limited liability 

company, business trust, or limited partnership or registered as a registered limited 
liability partnership, he shall be authorized to transact business in the 
Commonwealth as a domestic or foreign business entity if so, required by Title 
13.1 or Title 50 or as otherwise required by law. Contractor shall not allow its 
existence to lapse or its certificate of authority or registration to transact business 
in the Commonwealth to be revoked or cancelled at any time during the term of 
this Agreement. 

 
6.13 PAYMENT CLAUSES 

 
A. The Contractor shall take one of the two following actions within seven 

days after receipt of amounts paid to him by the County for work performed 
by a subcontractor under the Agreement: 

 
1. Pay the subcontractor for the proportionate share of the total 

payment received from the County attributable to the work 
performed by the subcontractor under the Agreement; or 

 
2. Notify the County and subcontractor, in writing, of his intention to 

withhold all or a part of the subcontractor's payment and the reason 
for nonpayment. 

 
B. The Contractor shall pay interest to the subcontractor on all amounts owed 

by the Contractor that remain unpaid after seven days following receipt by 
the Contractor of payment from the County for work performed by the 
subcontractor under the Agreement, except for amounts withheld as 
allowed in subsection A. 

 
C. Unless otherwise provided under the terms of this Agreement, interest shall 

accrue at the rate of one percent per month. 
 

D. The Contractor shall include in each of its subcontracts a provision 
requiring each subcontractor to include or otherwise be subject to the same 
payment and interest requirements with respect to each lower-tier 
subcontractor. 

6.1L

6.12

(Virginia Code §2.2-4311)

The Contractor does not, and shall not during the performance of this Agreement,
knowingly employ an unauthorized alien as defined in the federal Immigration
Reform and Control Act of 1986.

(Virginia Code §2.2-4311.1)

If the Contractor is organized as a stock or nonstock corporation, limited liability
company, business trust, or limited partnership or registered as a registered limited
liability partnership, he shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so, required by Title
13.1 or Title 50 or as otherwise required by law. Contractor shall not allow its
existence to lapse or its certificate of authority or registration to transact business
in the Commonwealth to be revoked or cancelled at any time during the term of
this Agreement.

PAYMENT CLAUSES

A. The Contractor shall take one of the two following actions within seven
days after receipt of amounts paid to him by the County for work performed
by a subcontractor under the Agreement:

1. Pay the subcontractor for the proportionate share of the total
payment received from the County attributable to the work
performed by the subcontractor under the Agreement; or

2. Notify the County and subcontractor, in writing, of his intention to
withhold all or a part of the subcontractor's payment and the reason
for nonpayment.

B. The Contractor shall pay interest to the subcontractor on all amountsowed
by the Contractor that remain unpaid after seven days following receipt by
the Contractor of payment from the County for work performed by the
subcontractor under the Agreement, except for amounts withheld as
allowed in subsection A.

C. Unless otherwise provided under the terms of this Agreement, interest shall
accrue at the rate of one percent permonth.

D. The Contractor shall include in each of its subcontracts a provision
requiring each subcontractor to include or otherwise be subject to the same
payment and interest requirements with respect to each lower-tier
subcontractor,

Page 8 of 13,




Page 9 of 13  

E. The Contractor's obligation to pay an interest charge to a subcontractor 
pursuant to the payment clause in this section shall not be construed to be 
an obligation of the state agency or agency of local government. No 
modification to this Agreement shall be made for the purpose of providing 
reimbursement for the interest charge. A cost reimbursement claim shall 
not include any amount for reimbursement for the interest charge. 

 
F. The Contractor shall provide to the County (i) his social security number if 

an individual, or (ii) the federal employer identification number if a 
proprietorship, partnership, or corporation. 

 
(Virginia Code §2.2-4354) 

 
6.14 The Contractor shall indemnify and hold harmless County and its officers, agents, 

volunteers, and employees against any and all liability, losses, damages, claims, 
causes of action, suits of any nature, costs, and expenses, including reasonable 
attorney' s fees, resulting from or arising out of Contractor's or its agent's or 
subcontractor's negligent activities or omissions on or near any of the County's 
property or easements, or arising out of or resulting from Contractor's negligence 
in providing any of the services under this Agreement, including, without 
limitation, fines and penalties, violations of federal, state, or local laws, or 
regulations promulgated thereunder, or any personal injury, wrongful death, or 
property damage claims of any type. 

 
6.15 No payment, final or otherwise, nor partial or entire use or acceptance of 

Contractor's work by the County shall constitute acceptance of any professional 
services not in accordance with the Agreement, nor shall the same relieve the 
Contractor of any responsibility for any errors or omissions in connection with the 
Project or operate to release the Contractor from any obligation under the 
Agreement. 

 
6.16 The Contractor shall comply with all applicable federal, state, and local laws, codes 

and regulations currently in force or subsequently adopted, including terms and 
provisions of all Russell County Ordinances. 

 
6.17 The claims procedure established pursuant to Virginia Code §2.2-4363 shall apply 

to any contractual disputes arising under this Agreement. 
 

6.18 In the event that any provision of this Agreement is adjudged or decreed to be 
invalid , such ruling shall not invalidate the entire Agreement but shall pertain only 
to the provision in question and the remaining provisions shall continue to be valid, 
binding, and in full force and effect. 

 
6.19 The County does not discriminate against faith-based organizations, and enters 

contracts described in this sub-paragraph on the same basis as any other 
nongovernmental source without impairing the religious character of such 

6.14

6.15

6.16

6.17

6.18

6.19

The Contractor's obligation to pay an interest charge to a subcontractor
pursuant to the payment clause in this section shall not be construed to be
an obligation of the state agency or agency of local government. No
modification to this Agreement shall be made for the purpose of providing
reimbursement for the interest charge. A cost reimbursement claim shall
not include any amount for reimbursement for the interest charge.

The Contractor shall provide to the County (i) his social security numbei
an individual, or (ii) the federal employer identification number if a
proprietorship, partnership, or corporation.

(Virginia Code §2.2-4354)

‘The Contractor shall indemnify and hold harmless County and its officers, agents,
volunteers, and employees against any and all liability, losses, damages, claims,
causes of action, suits of any nature, costs, and expenses, including reasonable
attorney’ s fees, resulting from or arising out of Contractor's or its agent's or
subcontractor’s negligent act issions on or near any of the County's
property or easements, or arising out of or resulting from Contractor's negligence
in providing any of the services under this Agreement, including, without
limitation, fines and penalties, violations of federal, state, or local laws, or
regulations promulgated thereunder, or any personal injury, wrongful death, or
property damage claims of any type.

No payment, final or otherwise, nor partial or entire use or acceptance of
Contractor's work by the County shall constitute acceptance of any professional
services not in accordance with the Agreement, nor shall the same relieve the
Contractor of any responsibility for any errors or omissions in connection with the
Project or operate to release the Contractor from any obligation under the
Agreement.

The Contractor shall comply with all applicable federal, state, and local laws, codes
and regulations currently in force or subsequently adopted, including terms and
provisions of all Russell County Ordinances.

The claims procedure established pursuant to Virginia Code §2.2-4363 shall apply
to any contractual disputes arising under this Agreement.

In the event that any provision of this Agreement is adjudged or decreed to be
invalid , such ruling shall not invalidate the entire Agreement but shall pertain only
to the provision in question and the remaining provisions shall continueto be valid,
binding, and in full force and effect.

The County does not discriminate against faith-based organizations, and enters
contracts described in this sub-paragraph on the same basis as any other
nongovernmental source without impairing the religious character of such

Page 9 of 13,




Page 10 of 13  

organization, and without diminishing the religious freedom of the beneficiaries of 
assistance provided under this section. 

 
A. " Faith-based Organization" means a religious organization that is or applies to 

be a Vendor to provide goods or services for programs funded by the block 
grant provided pursuant to the Personal Responsibility and Work Opportunity 
Reconciliation Act of 1996, P.L. 104-193, as amended. 

 
B. If a Vendor is a faith-based organization, then the Vendor must give to each 

individual who applies for or receives goods, services, or disbursements 
provided pursuant to this Agreement the following notice in bold-faced 
type: 

 
NOTICE: 

 
Neither the County's selection of a charitable or faith-based provider of 
services nor the expenditure of funds under this contract is an endorsement of 
the provider's charitable or religious character, practices, or expression. No 
provider of services may discriminate against you based on religion, a religious 
belief, or your refusal to actively participate in a religious practice. If you 
object to a particular provider because of its religious character, you may 
request assignment to a different provider. If you believe that your rights have 
been violated, please discuss the complaint with your provider or notify the 
appropriate person as indicated in this form. 

 
6.20 Contractor shall, at the County's request, provide documentation of their authority to 

transact business in the Commonwealth of Virginia. 
 
7.0 CONTRACT TERM AND CONDITIONS 

 
7.1 The initial term of this contract agreement shall commence January 1, 2020 and 

extend through December 31, 2020. Russell County at its option may extend the 
initial term for up to four (4) additional, one (1) year periods, to be mutually 
negotiated at a reasonable time prior to the annual expiration date of December 31 
of the respective year. Depending upon proposals received, the County may 
determine that it is in their best interest to contract with more than one firm. 

 
7.2 It is understood that the basis for contract pricing is an hourly rate structure, 

however the County may request a total not to exceed price for specific projects, 
based upon a scope of work provided. Terms, conditions and pricing of this 
contractual arrangement may be extended to the Russell County School Board, 
Russell County Public Service Authority and the Industrial Development 
Authority of Russell County, when so requested and at the discretion of the County. 

 
7.3 A. This contract may be terminated by Russell County upon not less than thirty 

(30) days written notice to the contractor for the County' s convenience and 
without cause. In the event of such termination, the 

7.0

organization, and without diminishing the religious freedom of the beneficiaries of
assistance provided under this section.

A. "Faith-based Organization” means a religious organization that is or applies to
be a Vendor to provide goods or services for programs funded by the block
grant provided pursuant to the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996, P.L. 104-193, as amended.

B. Ifa Vendor isa faith-based organization, then the Vendor must give to each
individual who applies for or receives goods, services, or disbursements
provided pursuant to this Agreement the following notice in bold-faced

type:

NOTICE:

6.20

Neither the County's selection of a charitable or faith-based provider of
services nor the expenditure of funds under this contract is an endorsement of
the provider's charitable or religious character, practices, or expression. No
provider of services may inate against you based on religion, ar
belief, or your refusal to actively participate in a religious practice. If you
object to a particular provider because of its religious character, you may
request assignment to a different provider. If you believe that your rights have
been violated, please discuss the complaint with your provider or notify the
appropriate person as indicated in this form.

Contractor shall, at the County's request, provide documentation of their authority to
transact business in the Commonwealth of Virginia.

CONTRACT TERM AND CONDITIONS

7A

72

13

‘The initial term of this contract agreement shall commence January 1, 2020 and
extend through December 31, 2020. Russell County at its option may extend the
initial term for up to four (4) additional, one (1) year periods, to be mutually
negotiated at a reasonable time prior to the annual expiration date of December 31
of the respective year. Depending upon proposals received, the County may
determine that it is in their best interest to contract with more than one firm.

It is understood that the basis for contract pricing is an hourly rate structure,
however the County may request a total not to exceed price for specific projects,
based upon a scope of work provided. Terms, conditions and pricing of this
contractual arrangement may be extended to the Russell County School Board,
Russell County Public Service Authority and the Industrial Development
Authority of Russell County, when so requested and at the discretion of the County.

A. This contract may be terminated by Russell County upon not less than thirty
(30) days written notice to the contractor for the County’ s convenience and
without cause. In the event of such termination, the

Page 10 of 13




Page 11 of 13  

contractor shall be compensated for satisfactory services performed prior 
to termination. 

 
B.     Any sub-agreement for services to be provided for specific projects as 

authorized under this contract, whether by Russell County or other eligible 
cooperative purchasing public body, may be terminated upon a thirty (30) 
day written notice to the contractor. In the event of such termination, the 
contractor shall be compensated for satisfactory services performed prior to 
termination. 

 
7.4 The anticipated form of a resulting contract shall include a narrative description of 

negotiated terms, conditions and cost; the original Request for Proposals, Addenda 
information and proposal response. 

 
8.0 INSURANCE 

 
8.1 The Contractor shall procure, maintain, and provide proof of insurance coverage 

for injuries to persons and/or property damage as may arise from or in connection 
with the work performed on behalf of Russell County by the Contractor, his agents, 
representatives, employees or sub-contractors. Such coverage shall be maintained 
by the Contractor for the duration of the contract period. 

 
Minimum Coverage and Limits: 

 
1. General Liability $2,000,000 combined single limit s per occurrence. 

 
2. Worker' s Compensation: As required by the Worker's Compensation Act 

of Virginia. 
 

3. Automobile Liability: $1,000,000 per occurrence. 
 

8.2 All Coverage 
 

A. The insurer shall agree to waive all rights of subrogation against Amherst 
County, its officers/officials, agents, employees and volunteers for losses 
arising from work performed by the Contractor. 

 
B. The insurer shall provide 30 days written notice to Russell County before 

any cancellation, suspension or void of any coverage in whole or part where 
such provision is reasonable. 

 
8.3 Verification of Coverage 

 
The contractor shall furnish Russell County certificates of insurance with 
endorsements affecting coverage. The certificates and endorsements are to be 
signed by a person authorized by the insurance company to bind coverage on its 

14

contractor shall be compensated for satisfactory services performed prior
to termination.

B. Any sub-agreement for services to be provided for specific projects as
authorized under this contract, whether by Russell County or other eligible
cooperative purchasing public body, may be terminated upon a thirty (30)
day written notice to the contractor. In the event of such termination, the
contractor shall be compensated for satisfactory services performed prior to
termination.

The anticipated form of a resulting contract shall include a narrative description of
negotiated terms, conditions and cost; the original Request for Proposals, Addenda
information and proposal response.

8.0 INSURANCE

8.1

8.2

8.3

‘The Contractor shall procure, m: surance coverage
for injuries to persons and/or property damage as may arise from or in connection
with the work performed on behalf of Russell County by the Contractor, his agents,
representatives, employees or sub-contractors. Such coverage shall be maintained
by the Contractor for the duration of the contract period.

Minimum Coverage and Limits:
1, General Liability $2,000,000 combined single limits per occurrence.

2. Worker! s Compensation: As required by the Worker's Compensation Act
of Virginia.

3. Automobile Liability: $1,000,000 per occurrence.

All Coverage

A. The insurer shall agree to waive all rights of subrogation against Amherst
County, its officers/officials, agents, employees and volunteers for losses
arising from work performed by the Contractor.

B. The insurer shall provide 30 days written notice to Russell County before
any cancellation, suspension or void of any coverage in whole or part where
such provision is reasonable.

Verification of Coverage

The contractor shall furnish Russell County certificates of insurance with

endorsements affecting coverage. The certificates and endorsements are to be
signed by a person authorized by the insurance company to bind coverage on its

Page 11 of 13




Page 12 of 13  

behalf. The certificates and endorsements are to be received and approved by the 
County before commencement of work by the contractor. 

 
8.4 Sub-Contractors 

 
All coverage for sub-contractors of the Contractor shall be subject to all the 
requirements stated herein. 

 
9.0 PAYMENT TERMS 

 
Russell County will make payment in full within 30 days of submission of an itemized 
invoice, and acceptance of work by the County. Invoice(s) should be submitted on a no 
more frequent than monthly basis. 

 
10.0 COOPERATIVE PROCUREMENT 

 
10.1 Pursuant to the Code of Virginia, §2.2-4304 "Cooperative Procurement", and 

Russell County's Request for Proposals Number 3354, this agreement is available 
for use by all "public bodies" as defined by §2.2-4301 and referenced by 
§2.2-4304 of the Code of Virginia. 

 
10.2 Any public body desiring to utilize services described in this Request for Proposals 

must notify the Russell County Purchasing Department of their intentions to do so. 
Russell County shall have no responsibilities for cooperative procurement contract 
agreements for public bodies other than themselves. 

 
11.0 PROPOSAL CONTENT 

  
Proposers should address, but need not be limited to, all requirements listed herein, with a 
written proposal and should not assume that an opportunity will exist to add such matters 
after the proposal is submitted. 

 
11.1   Provide all contact information and brief background of your firm and its capabilities. 

Please sate the location of your firm’s headquarters and any branch offices. 
 

11.2 Identify the primary officers of your firm and describe credentials and experience 
of employees who would be assigned to the proposed project. Please state the 
number of persons employed by your firm with required training and qualifications 
relative to the Scope of Service requested in this Request for Proposals. 

 
11.3 List at least three (3) references with contact information (include telephone 

number) for which your firm has provided similar services to those requested in the 
previous three (3) years. 

9.0

10.0

11.0

8.4

behalf. The certificates and endorsements are to be received and approved by the
County before commencement of work by the contractor.

Sub-Contractors,

All coverage for sub-contractors of the Contractor shall be subject to all the
requirements stated herein,

PAYMENT TERMS

Russell County will make payment in full within 30 days of submission of an itemized
invoice, and acceptance of work by the County. Invoice(s) should be submitted on a no
more frequent than monthly basis.

COOPERATIVE PROCUREMENT

10.1

10.2

Pursuant to the Code of Virginia, §2.2-4304 "Cooperative Procureme
Russell County's Request for Proposals Number 3354, this agreement is available
for use by all "public bodies” as defined by §2.2-4301 and referenced by
§2.2-4304 of the Code of Virginia.

Any public body desiring to utilize services described in this Request for Propo:
must notify the Russell County Purchasing Department of their intentions to do so.
Russell County shall have no responsibilities for cooperative procurement contract
agreements for public bodies other than themselves,

PROPOSAL CONTENT

Proposers should address, but need not be limited to, all requirements listed herein, with a
written proposal and should not assume that an opportunity will exist to add such matters
after the proposal is submitted.

11.1 Provide all contact information and brief background of your firm and its capabilities.

11.2

113

Please sate the location of your firm’s headquarters and any branch offices.

Identify the primary officers of your firm and describe credentials and experience
of employees who would be assigned to the proposed project. Please state the
number of persons employed by your firm with required training and qualifications
relative to the Scope of Service requested in this Request for Proposals.

List at least three (3) references with contact information (include telephone

number) for which your firm has provided similar services to those requested in the
previous three (3) years.

Page 12 of 13




Page 13 of 13  

11.4 Provide evidence of your ability to provide minimum insurance coverage 
requirements as specified in Section 8.0 of this document. 

 
11.5 Please provide a brief narrative description of your understanding of the contractual 

cost arrangement requested. Provide your proposed hourly rate(s) for the discipline 
or disciplines proposed to meet the requirements of this Request for Proposals. 

 
12.0 PROPOSAL SELECTION PROCESS 

 
12.1 This Request for Proposals is part of a competitive procurement process which 

helps to serve the best interest of Russell County. It also provides firms with a fair 
opportunity for their services to be considered. The process of competitive 
negotiation being used in this case should not be confused with the different 
process of "competitive sealed bidding". The latter process is usually used where 
goods and/or services being purchased can be precisely described and price is 
usually the sole determining factor. With competitive negotiation on the other 
hand, price is not required to be the sole determining factor, although it may be, 
and Russell County has the flexibility that it needs to negotiate with one or more 
firms to arrive at a mutually agreeable relationship. Offeror's are to make written 
proposals which present the offeror's qualifications and understanding of the work 
to be performed. Offeror's are asked to address each evaluation criterion and to be 
specific in presenting their qualifications. Your proposal should provide all the 
information which you consider pertinent to your qualifications for the project. 

 
12.2 Selection shall be made of two (2) or more offerors deemed to be fully qualified 

and best suited among those submitting proposals, based on the factors involved in 
the Request for Proposals. Negotiations shall then be conducted with each of the 
offerors so selected. Price shall be considered but need not be the sole determining 
factor. After negotiations have been conducted with each offeror so selected, 
Russell County shall select the offeror which, in its option, has made the best 
proposal and shall award the contract to that offeror. 

 
13.0 PROPOSAL EVALUATIONS 

 
13.1 All proposals submitted will be reviewed and evaluated by a representative 

committee for the Russell County Board of Supervisors. 
13.2 Following is the specific evaluation criteria to be used for judging proposals and 

the total possible point value to be assigned to each evaluation factor. The 
maximum poss1'ble score that a proposal could receive is 100 points. 

EVALUATION CRITERIA POINTS 
A. Firms' qualifications to provide the required services. 35 
B. Experience. 30 
C References. 10 
D. Cost. 25 

 

12.0

13.0

4

Provide evidence of your ability to provide minimum insurance coverage
requirements as specified in Section 8.0 of this document.

Please provide a brief narrative description of your understanding of the contractual
cost arrangement requested. Provide your proposed hourly rate(s) for the discipline
or disciplines proposed to meet the requirements of this Request for Proposals.

PROPOSAL SELECTION PROCESS

12.1

12.2

This Request for Proposals is part of a competitive procurement process which
helps to serve the best interest of Russell County. It also provides firms with a fair
opportunity for their services to be considered. The process of competitive
negotiation being used in this case should not be confused with the different
process of "competitive sealed bidding”. The latter process is usually used where
goods and/or services being purchased can be precisely described and price is
usually the sole determining factor. With competitive negotiation on the other
hand, price is not required to be the sole determining factor, although it may be,
and Russell County has the flexibility that it needs to negotiate with one or more
firms to arrive at a mutually agreeable relationship. Offeror's are to make written
proposals which present the offeror's qualifications and understanding of the work
to be performed. Offeror’s are asked to address each evaluation criterion and to be
specific in presenting their qualifications. Your proposal should provide all the
information which you consider pertinent to your qualifications for the project.

Selection shall be made of two (2) or more offerors deemed to be fully qualified
and best suited among those submitting proposals, based on the factors involved in
the Request for Proposals. Negotiations shall then be conducted with each of the
offerors so selected. Price shall be considered but need not be the sole determining
factor. After negotiations have been conducted with each offeror so selected,
rausel County shall select the offeror which, in its option, has made the best
proposal and shall award the contract to that offeror.

PROPOSAL EVALUATIONS,

13.1

13.2

All proposals submitted will be reviewed and evaluated by a representative
committee for the Russell County Board of Supervisors.

Following is the specific evaluation criteria to be used for judging proposals and
the total possible point value to be assigned to each evaluation factor. The
maximum posslble score that a proposal could receive is 100 points,

EVALUATION CRITERIA POINT:
‘A.___ Firms’ qualifications to provide the required services. 35
B. Experience. 30
C___ References. 10
D. Cost. 25

Page 13 of 13





 
 
 
 

RUSSELL COUNTY, VIRGINIA 
REQUEST FOR PROPOSALS 

ARCHITECTURAL/ENGINEERING SERVICES 
FOR RENOVATION OF 

DANTE DEPOT FACILITY 
 
Russell County, Virginia will accept proposals 
until Thursday, January 3, 2020 at 3:00 p.m., from 
qualified architectural firms (“Offerors”) to provide 
professional services associated with development of 
an architectural program, architectural and 
engineering design, development of construction 
documents/bid specifications, all associated with 
renovation of the Dante Depot Facility in partnership 
with the Virginia Department of Transportation.  
 
The Dante Depot Facility Project is federal funded 
project with Transportation Alternative Program 
(TAP) Funds and must meet the requirements of 
federal funding.  
 
Russell County intends to select one firm to 
provide these services using the competitive 
negotiation procedure for professional services as 
defined in Section 2.2-4301 of the Virginia Public 
Procurement Act. 

 
Full copies of the Request for Proposals may be 
requested by contacting Mr. Lonzo Lester, County 
Administrator, at (276) 889-8000, or by email at 
[email protected]. 

mailto:[email protected]
Lonzo Lester
Highlight

Lonzo Lester
Highlight

RUSSELL COUNTY, VIRGINIA
REQUEST FOR PROPOSALS
ARCHITECTURAL/ENGINEERING SERVICES
FOR RENOVATION OF
DANTE DEPOT FACILITY

Russell County, Virginia will accept proposals
until Thursday, January 3, 2020 at 3:00 p.m., from
qualified architectural firms (“Offerors”) to provide
professional services associated with development of
an architectural program, architectural and
engineering design, development of construction
documents/bid specifications, all associated with
renovation of the Dante Depot Facility in partnership
with the Virginia Department of Transportation.

The Dante Depot Facility Project is federal funded
project with Transportation Alternative Program
(TAP) Funds and must meet the requirements of
federal funding.

Russell County intends to select one firm to
provide these services using the competitive
negotiation procedure for professional services as
defined in Section 2.2-4301 of the Virginia Public
Procurement Act.

Full copies of the Request for Proposals may be
requested by contacting Mr. Lonzo Lester, County
Administrator, at (276) 889-8000, or by email at
[email protected].





Page 2 of 10  

 

RFP 2019-003 
Issued:  December 3, 2019 

Architectural/Engineering Services for    
Renovation of Dante Depot Facility 

 
 
1. General 

 

Russell County in partnership with the Virginia Department of Transportation 
(VDOT) seeks proposals from qualified architectural firms (“Offerors”) to 
provide professional services associated with development of the 
architectural program, architectural and engineering design, development of 
construction documents/bid specifications associated with renovation of the 
Dante Depot Facility. This community project is funded with Transportation  
Alternative Program (TAP) Funds and must meet the requirements of federal 
funding.  Russell County intends to select one firm to provide these services 
using the competitive negotiation procedure for professional services as 
defined in Section 2.2-4301 of the Virginia Public Procurement Act. 

 
2. Scope of Services 

Russell County seeks the following professional architectural services: 
a) Preparation of the Architectural Program: 

 

1. Document the space need and identify the necessary components 
of the Dante Depot project, and their spatial and functional 
relationships. 

 
2. Prepare a detailed schedule listing the type and size of all 

spaces/rooms that will be addressed in the program design.  
 

3. Prepare a description of the optimum size and the physical features 
of each space, including its size, handicapped accessibility 
requirements, and circulation and adjacency needs.   

 
4. Prepare a preliminary estimate of the total project costs associated 

with implementation of the renovation project, including an 
estimate of all costs for design, construction administration and 
inspection, all related building construction, construction phasing, 
materials testing, permitting, building and equipment, and 
furniture/furnishings. 

 
5. Prepare a conceptual plan illustrating the location of the spaces and 

their relationship to each other. 
 

6. Prepare a timetable from the date of acceptance of the architectural 
program, through the design phase to completion of construction.  

 

RFP 2019-003
Issued: December 3, 2019

Architectural/Engineering Services for
Renovation of Dante Depot Facility

General

Russell County in partnership with the Virginia Department of Transportation
(VDOT) seeks proposals from qualified architectural firms (“Offerors”) to
provide professional services associated with development of the
architectural program, architectural and engineering design, development of
construction documents/bid specifications associated with renovation of the
Dante Depot Facility. This community project is funded with Transportation
Alternative Program (TAP) Funds and must meet the requirements of federal
funding. Russell County intends to select one firm to provide these services
using the competitive negotiation procedure for professional services as
defined in Section 2.2-4301 of the Virginia Public Procurement Act.

Scope of Services
Russell County seeks the following professional architectural services:

a) Preparation of the Architectural Program:

1. Document the space need and identify the necessary components
of the Dante Depot project, and their spatial and functional
relationships.

2. Prepare a detailed schedule listing the type and size of all
spaces/rooms that will be addressed in the program design.

3. Prepare a description of the optimum size and the physical features
of each space, including its size, handicapped accessibility
requirements, and circulation and adjacency needs.

4. Prepare a preliminary estimate of the total project costs associated
with implementation of the renovation project, including an
estimate of all costs for design, construction administration and
inspection, all related building construction, construction phasing,
materials testing, permitting, building and equipment, and
furniture/furnishings.

5. Prepare a conceptual plan illustrating the location of the spaces and
their relationship to each other.

6. Prepare a timetable from the date of acceptance of the architectural
program, through the design phase to completion of construction.

Page 2 of 10




Page 3 of 10  

7. Obtain written approval of the recommended architectural program 
from the Russell County Administration. 

 
b) Architectural and Engineering Design: 

 

1. Prepare design and construction documents for the renovation 
project that are in conformance with the approved architectural 
program and generally accepted architectural and engineering 
practices, and further comply with applicable codes and regulations 
including but not limited to the Virginia Uniform Statewide Building 
Code, and the Americans with Disabilities Act. 

 
2. Prepare construction cost estimates and work with the County to 

create a comprehensive construction budget. 
 

3. Prepare the schematic design by preparing preliminary plans 
showing the layout and size of all the components of the facility 
including all rooms, restrooms, storage and service areas, 
mechanical rooms, and corridors. Indications of surface treatments, 
furnishings and the locations of equipment also should be shown. 

 
4. Further refine the preliminary plans by preparing complete contract 

documents, including instructions to bidders, bid form, agreement, 
general      conditions,     supplementary      conditions,      technical 
specifications, construction plans and other documents as may be 
required by the County; all in compliance with the Virginia Public 
Procurement Act. 

 
5. Furnish sets of construction drawings and contract documents in 

such quantity as may be required by the County for submission to 
regulatory agencies and other reviewing authorities and for the 
County’s general use. 

 
6. Prepare an updated, detailed estimate of the cost of construction 

based on the final drawings and specifications that does not 
exceed the County’s budget for the project. All cost estimates 
shall contain sufficient detail to project accurately all expenses 
associated with the project; including, for example, costs related to: 

 
• Building construction 
• Construction administration and oversight 

• Site improvements 

• Utilities (water, sanitary sewer, and electrical) 

• Testing and laboratory services and inspections 
• Furniture, fixtures and equipment. 

 
7. Obtain written approval of the bidding documents from the Russell 

County Administration. 
 

7.

Obtain written approval of the recommended architectural program
from the Russell County Administration.

b) , Engineering Design:

1

Prepare design and construction documents for the renovation
project that are in conformance with the approved architectural
program and generally accepted architectural and engineering
practices, and further comply with applicable codes and regulations
including but not limited to the Virginia Uniform Statewide Building
Code, and the Americans with Disabilities Act.

Prepare construction cost estimates and work with the County to
create a comprehensive construction budget.

Prepare the schematic design by preparing preliminary plans
showing the layout and size of all the components of the facility
including all rooms, restrooms, storage and service areas,
mechanical rooms, and corridors. Indications of surface treatments,
furnishings and the locations of equipment also should be shown.

Further refine the preliminary plans by preparing complete contract
documents, including instructions to bidders, bid form, agreement,
general conditions, — supplementary conditions, _ technical
specifications, construction plans and other documents as may be
required by the County; all in compliance with the Virginia Public
Procurement Act.

Fumish sets of construction drawings and contract documents in
such quantity as may be required by the County for submission to
regulatory agencies and other reviewing authorities and for the
County's general use.

Prepare an updated, detailed estimate of the cost of construction
based on the final drawings and specifications that does not
exceed the County’s budget for the project. All cost estimates
shall contain sufficient detail to project accurately all expenses
associated with the project; including, for example, costs related to:

* Building construction

* Construction administration and oversight

* Site improvements

* Utilities (water, sanitary sewer, and electrical)

* Testing and laboratory services and inspections

* Furniture, fixtures and equipment.

Obtain written approval of the bidding documents from the Russell
County Administration

Page 3 of 10




Page 4 of 10  

c) Bidding Phase Services 
 

1. Assist the County in developing and publishing criteria for 
prequalification of prospective contractors for construction in 
accordance with Virginia Code § 2.2-4317. 

2. Coordinate selection of a general contractor through the competitive 
bidding process; including attendance at pre-bid conference and 
assisting in responding to inquiries regarding the drawings and 
specifications. 

 
3. Assist the county in determining which bidder has submitted the 

lowest responsive and responsible bid. 
 

4. Assist the County and selected general contractor in obtaining any 
federal, state or local permits or approvals that are applicable to or 
necessary for the project. 

 
d) Construction Administration Services 

 

1. Review/approve submittals, shop drawings and other product data or 
samples to verify conformance with the contract documents. 

 
2. Provide periodic site visits by principals, project architect, and other 

staff members as appropriate, to observe the work in progress and to 
make appropriate reports to the County. 

 
3. Review proposed change orders submitted by the selected general 

contractor and make recommendations as to whether such change 
orders should be accepted; assist the County in preparation of 
change orders to the contract as deemed necessary by the County. 

 
4. Review and verify monthly payment estimates submitted by the 

general contractor and conduct periodic meetings to review progress 
and assist in coordinating ongoing work. 

 
5. Assist in providing (by subcontract if necessary) material testing 

services as needed during construction to assure appropriate quality 
control. 

 
6. Identify construction inspection/verification hold points that require 

verification/approval by either the AE or the County assigned Project 
Inspector(s); such verification/hold points pertain to and/or are in 
addition to inspections required by the Virginia Uniform Statewide 
Building Code to insure the quality and acceptability of the project is 
confirmed at all phases of construction. 

 
7. Prepare and provide an Inspection Guide and Checklist for use by the 

AE and/or the County’s assigned Project Inspector(s) to provide for 
documentation of the acceptance of all required inspections 
conducted/completed throughout construction of the project. 

 

c) Bidding Phase Servi

d) — Construction Admi

1.

Assist the County in developing and publishing criteria for
prequalification of prospective contractors for construction in
accordance with Virginia Code § 2.2-4317.

Coordinate selection of a general contractor through the competitive
bidding process; including attendance at pre-bid conference and
assisting in responding to inquiries regarding the drawings and
specifications.

Assist the county in determining which bidder has submitted the
lowest responsive and responsible bid.

Assist the County and selected general contractor in obtaining any
federal, state or local permits or approvals that are applicable to or
necessary for the project

stration Services

Review/approve submittals, shop drawings and other product data or
samples to verify conformance with the contract documents.

Provide periodic site visits by principals, project architect, and other
staff members as appropriate, to observe the work in progress and to
make appropriate reports to the County.

Review proposed change orders submitted by the selected general
contractor and make recommendations as to whether such change
orders should be accepted; assist the County in preparation of
change orders to the contract as deemed necessary by the County.

Review and verify monthly payment estimates submitted by the
general contractor and conduct periodic meetings to review progress
and assist in coordinating ongoing work.

Assist in providing (by subcontract if necessary) material testing
services as needed during construction to assure appropriate quality
control.

Identify construction inspection/verification hold points that require
verification/approval by either the AE or the County assigned Project
Inspector(s); such verification/hold points pertain to and/or are in
addition to inspections required by the Virginia Uniform Statewide
Building Code to insure the quality and acceptability of the project is
confirmed at all phases of construction.

Prepare and provide an Inspection Guide and Checklist for use by the
AE and/or the County's assigned Project Inspector(s) to provide for
documentation of the acceptance of all required inspections
conducted/completed throughout construction of the project.

Page 4 of 10




Page 5 of 10  

8. Make a final inspection of the completed project with the County. 
Upon full and satisfactory completion of all construction, issue a 
Certificate of Substantial Completion and acceptance. 

 
9. Upon completion of the work, compile for and deliver to the County a 

complete set of record documents, including warranties on 
equipment, permits, as-built drawings and inspection reports. 

 
10.   Provide other related services required to assist the County in 

bidding the construction work, awarding the construction contract and 
administering the construction contract.  

 
11. Coordinate all activities of the program of work and consult 

regularly and clearly with the County regarding any concerns or 
difficulties that may arise with respect to adhering to the agreed 
schedule and timelines.  

 
12. Provide all necessary engineering, architectural, and other services 

related to the program of work and necessary to provide the required 
services and deliverables. 

 
This is a general listing of the scope of services and deliverables and should 
not be construed as being the full and complete list of all services and 
deliverables that may be required under this RFP. A more comprehensive list 
of services and deliverables may be developed through discussion and 
negotiation between the Offeror and County. 

 
e) Site Visits 

 

Site visits may be scheduled at the request of Offeror and may be 
arranged by contacting the Office of the Russell County Administrator at (276) 
880-4396. 

 
f) Term of Contract 

 

The duration of any resulting contract will be dependent on negotiations 
with the selected Offeror. 

 
g) Proposals 

 

In order to be considered for selection, Offerors must submit a complete 
response to this RFP. One (1) printed and signed original and one (1) 
electronic copy (PDF) of each proposal must be submitted to the County 
Administrator, at the location stated below, on or before 3:00 P.M, local 
prevailing time on January 3, 2020. 

 
 
 
 
 

g)

8. Make a final inspection of the completed project with the County.
Upon full and satisfactory completion of all construction, issue a
Certificate of Substantial Completion and acceptance.

9. Upon completion of the work, compile for and deliver to the County a
complete set of record documents, including warranties on
equipment, permits, as-built drawings and inspection reports.

10. Provide other related services required to assist the County in
bidding the construction work, awarding the construction contract and
administering the construction contract.

11. Coordinate all activities of the program of work and consult
regularly and clearly with the County regarding any concems or
difficulties that may arise with respect to adhering to the agreed
schedule and timelines.

12. Provide all necessary engineering, architectural, and other services
related to the program of work and necessary to provide the required
services and deliverables.

This is a general listing of the scope of services and deliverables and should
not be construed as being the full and complete list of all services and
deliverables that may be required under this RFP. A more comprehensive list
of services and deliverables may be developed through discussion and
negotiation between the Offeror and County.

Site Vi

Site visits may be scheduled at the request of Offeror and may be
arranged by contacting the Office of the Russell County Administrator at (276)
880-4396

Term of Contract

The duration of any resulting contract will be dependent on negotiations
with the selected Offeror.

Proposals

In order to be considered for selection, Offerors must submit a complete
response to this RFP. One (1) printed and signed original and one (1)
electronic copy (PDF) of each proposal must be submitted to the County
Administrator, at the location stated below, on or before 3:00 P.M, local
prevailing time on January 3, 2020.

Page 5 of 10




Page 6 of 10  

Proposals should conform to the following requirements: 
 

1. Proposals must be signed by an authorized representative of the 
Offeror.         
 

2. All requested information must be submitted. Proposals which are 
substantially incomplete, or lack key information will be rejected by the 
County. 

 
h) Proposals must include: 

 
1. Resumes of individuals to be assigned to the project (see 

subparagraph f below); 
 

2. Recent history of the firm, including recent projects of similar nature 
(see subparagraph d below); 

 
3. Names and references from similar projects (see subparagraph e 

below); 
 

4. A statement of the capacity of the firm to perform the work based 
upon current and planned workload and schedules; and 

 
5. Proposed project schedule for carrying out/providing the services/ 

deliverables. 
 

i) Offeror must furnish evidence of its qualifications, expertise and experience 
in the provision of similar services/deliverables. Proposals should highlight 
similar work performed by the Offeror, including but not limited to other 
courthouse projects conducted by the Offeror. Offeror is encouraged to 
elaborate on its qualifications to carry out the scope of services considered 
herein and its experience providing services and deliverables  similar  to 
those requested in this RFP including specific reference(s) by the Offeror of 
its capabilities with respect to quality assurance and quality control of 
construction projects it has designed and assisted in the completion of. 

 
j) Offeror must provide the name, address, contact person and phone number 

of at least three clients for whom Offeror has provided similar services or 
deliverables. Offeror should include a brief description of each similar 
project. The County reserves the right to contact any client listed. 

 
k) The proposal must identify the Offeror’s proposed project team including the 

project manager. 
 

l) The proposal must identify the Offeror’s proposed approach/strategy to 
completing the project and timeline for providing the services and 
deliverables. 

 
m) The proposal must state any professional licenses maintained by Offeror 

and/or individuals identified as being a part of Offeror’s project team that are 
relevant to the project. 

h)

i)

W)

»

Proposals should conform to the following requirements:

1, Proposals must be signed by an authorized representative of the
Offeror.

2. All requested information must be submitted. Proposals which are
substantially incomplete, or lack key information will be rejected by the
County.

Proposals must include:

1, Resumes of individuals to be assigned to the project (see
subparagraph f below);

2. Recent history of the firm, including recent projects of similar nature
(see subparagraph d below);

3. Names and references from similar projects (see subparagraph e
below);

4. A statement of the capacity of the firm to perform the work based
upon current and planned workload and schedules; and

5. Proposed project schedule for carrying out/providing the services/
deliverables.

Offeror must furnish evidence of its qualifications, expertise and experience
in the provision of similar services/deliverables. Proposals should highlight
similar work performed by the Offeror, including but not limited to other
courthouse projects conducted by the Offeror. Offeror is encouraged to
elaborate on its qualifications to carry out the scope of services considered
herein and its experience providing services and deliverables similar to
those requested in this RFP including specific reference(s) by the Offeror of
its capabilities with respect to quality assurance and quality control of
construction projects it has designed and assisted in the completion of.

Offeror must provide the name, address, contact person and phone number
of at least three clients for whom Offeror has provided similar services or
deliverables. Offeror should include a brief description of each similar
project. The County reserves the right to contact any client listed

The proposal must identify the Offeror's proposed project team including the
project manager.

The proposal must identify the Offeror’s proposed approach/strategy to
completing the project and timeline for providing the services and
deliverables.

The proposal must state any professional licenses maintained by Offeror
and/or individuals identified as being a part of Offeror's project team that are
relevant to the project.

Page 6 of 10




Page 7 of 10  

n) Proposals should be prepared simply and economically, providing a 
straightforward, concise description of Offeror’s proposal and capabilities to 
satisfy the requirements of the RFP. 

 
o) Ownership of all data, materials and documentation originated and prepared 

for the County pursuant to the RFP shall belong exclusively to the County 
and be subject to public inspection in accordance with the Virginia Freedom 
of Information Act. Trade secrets or proprietary information submitted by an 
Offeror shall not be subject to public disclosure under the Virginia Freedom 
of Information Act; however, the Offeror must invoke the protections of 2.2- 
4342.F of the Code of Virginia, in writing, either before or at the time the 
data or other material is submitted. The written notice must specifically 
identify the data or materials to be protected and state the reasons why 
protection is necessary. The proprietary or trade secret material submitted 
must be identified by some distinct method such as highlighting or 
underlining and must indicate only the specific words, figures or paragraphs 
that constitute trade secret or proprietary information. The classification of 
an entire proposal document as proprietary or trade secrets is not 
acceptable and will result in rejection of the proposal. 

 
p) No information regarding the proposal records or the contents of responses 

will be released except in accordance with Virginia Code § 2.2-4342. Once 
an award has been made, all proposals will be open to public inspection 
subject to the provisions set forth above. 

 
q) Offerors shall p rovide any estimated project costs in their proposals. 

During discussions with Offerors, as permitted during competitive 
negotiation under Virginia Code § 2.2-4302.2, County may discuss 
nonbinding estimates of total project costs with Offerors. A final price shall 
be determined during negotiations. 

 
r) IDENTIFICATION OF PROPOSAL ENVELOPE: The signed proposal should 

be sent or delivered to the County in an envelope or package that is sealed 
and clearly marked on the lower left-hand corner of the envelope or 
package with: 

 

From:  __  Due Date: January 3, 2020 
(Name of Offeror) Due Time: 3:00 p.m. 

Address:  RFP #2019-003 
 

 

 
 

 
3. Evaluation of Proposals 

 

The proposals will be evaluated by the Board of Supervisors of Russell County. 
The County will rank the proposals based on the factors listed below and 
each firm’s initial proposal. The County intend to conduct interviews and/or 
discussions with at least the two top-ranked firms; however, the County reserves  

n) Proposals should be prepared simply and economically, providing a
straightforward, concise description of Offeror’s proposal and capabilities to
satisfy the requirements of the RFP.

0) — Ownership of all data, materials and documentation originated and prepared
for the County pursuant to the RFP shall belong exclusively to the County
and be subject to public inspection in accordance with the Virginia Freedom
of Information Act. Trade secrets or proprietary information submitted by an
Offeror shall not be subject to public disclosure under the Virginia Freedom
of Information Act; however, the Offeror must invoke the protections of 2.2-
4342.F of the Code of Virginia, in writing, either before or at the time the
data or other material is submitted. The written notice must specifically
identify the data or materials to be protected and state the reasons why
protection is necessary. The proprietary or trade secret material submitted
must be identified by some distinct method such as highlighting or
underlining and must indicate only the specific words, figures or paragraphs
that constitute trade secret or proprietary information. The classification of
an entire proposal document as proprietary or trade secrets is not
acceptable and will result in rejection of the proposal.

Pp) No information regarding the proposal records or the contents of responses
will be released except in accordance with Virginia Code § 2.2-4342. Once
an award has been made, all proposals will be open to public inspection
subject to the provisions set forth above.

q) Offerors shall provide any estimated project costs in their proposals.
During discussions with Offerors, as permitted during competitive
negotiation under Virginia Code § 2.2-4302.2, County may discuss
nonbinding estimates of total project costs with Offerors. A final price shall
be determined during negotiations.

1) _ IDENTIFICATION OF PROPOSAL ENVELOPE: The signed proposal should
be sent or delivered to the County in an envelope or package that is sealed
and clearly marked on the lower left-hand corner of the envelope or
package with:

From: __ Due Date: January 3, 2020
(Name of Offeror) Due Time: 3:00 p.m.
Address: REP #2019-003
Evaluation of Proposals

The proposals will be evaluated by the Board of Supervisors of Russell County.
The County will rank the proposals based on the factors listed below and
each firm's initial proposal. The County intend to conduct interviews and/or
discussions with at least the two top-ranked firms; however, the County reserves

Page 7 of 10




Page 8 of 10  

the right to interview more or less than two firms after initial proposals are 
reviewed. 

 
At the conclusion of discussions, on the basis of evaluation factors published 
in this Request for Proposal and all information developed in the selection 
process to this point, the governing bodies shall select in the order of 
preference two or more offerors whose professional qualifications and proposed 
services are deemed most meritorious. 

 
Negotiations shall then be conducted, beginning with the offeror ranked 
first. If a contract satisfactory and advantageous to the governing bodies can be 
negotiated at a price considered fair and reasonable and pursuant to contractual 
terms and conditions acceptable to the governing bodies, the award shall be 
made to that offeror. Otherwise, negotiations with the offeror ranked first shall 
be formally terminated and negotiations conducted with the offeror ranked 
second, and so on until such a contract can be negotiated at a fair and 
reasonable price. 

 
Factors to be considered by the governing bodies in determining whose 
professional qualifications and proposed services are deemed most meritorious 
shall include: 

 
Professional competence; 

 
a) Understanding of the project and the scope of services requested in this 

RFP; 
 

b) Proposed Project timeline & milestones; 
 

c) Non-Binding Estimate of Cost (at interview stage); 
 

d) The results of interviews and/or discussions with Offerors; and 
 

e) References. 
 

4. Rejection of Proposals/Waiver 
 

Russell County reserves the right to cancel this Request for Proposal or reject 
any or all proposals received. The County also reserves the right to waive 
informalities in proposals. 

 
5. Proposal Acceptance Period 

 

Any proposal in response to this RFP shall be valid for ninety (90) days. At the 
end of the ninety days, the offer may be withdrawn at the written request of the 
Offeror. If the offer is not promptly withdrawn (within 5 business days) at that 
time, it remains in effect until an award is made or the solicitation is canceled. 

 
 
 
 

the right to interview more or less than two firms after initial proposals are
reviewed.

At the conclusion of discussions, on the basis of evaluation factors published
in this Request for Proposal and all information developed in the selection
process to this point, the governing bodies shall select in the order of
preference two or more offerors whose professional qualifications and proposed
services are deemed most meritorious.

Negotiations shall then be conducted, beginning with the offeror ranked
first. If a contract satisfactory and advantageous to the governing bodies can be
negotiated at a price considered fair and reasonable and pursuant to contractual
terms and conditions acceptable to the governing bodies, the award shall be
made to that offeror. Otherwise, negotiations with the offeror ranked first shall
be formally terminated and negotiations conducted with the offeror ranked
second, and so on until such a contract can be negotiated at a fair and
reasonable price.

Factors to be considered by the governing bodies in determining whose
professional qualifications and proposed services are deemed most meritorious
shall include:

Professional competence;

a) Understanding of the project and the scope of services requested in this
RFP;

b) Proposed Project timeline & milestones;
¢) Non-Binding Estimate of Cost (at interview stage);

d) The results of interviews and/or discussions with Offerors; and
e) References.

Rejection of Proposals/Waiver

Russell County reserves the right to cancel this Request for Proposal or reject
any or all proposals received. The County also reserves the right to waive
informalities in proposals

Proposal Acceptance Period

Any proposal in response to this RFP shall be valid for ninety (90) days. At the
end of the ninety days, the offer may be withdrawn at the written request of the
Offeror. If the offer is not promptly withdrawn (within 5 business days) at that
time, it remains in effect until an award is made or the solicitation is canceled.

Page 8 of 10




Page 9 of 10  

6. Questions/Comments Concerning this RFP 
 

Pursuant to Virginia Code §2.2-4316, questions or comments concerning this 
RFP shall be submitted in writing via email to 
[email protected] or by regular mail to Lonzo Lester, P.O. Box 
1208, Lebanon VA 24266 no later than 4:30 pm EST on September 24, 2019. 

 
7. Deadline/Address 

 

All proposals must be sealed, delivered and received by 3:00 p.m., local 
prevailing time on December 5, 2019. Proposals shall be mailed or hand 
delivered to: 

Lonzo Lester                     
County Administrator 
137 Highland Drive 
P. O. Box 1208 
Lebanon, Virginia 24266 

 
8. Contract Award 

 

The award of any contract will be made in accordance with the statutes for 
competitive negotiation for professional contracts contained in Virginia Code § 
2.2-4302.2. It is the County’s intent to enter into a contract with the successful 
Offeror on or before December 1, 2019. If the County determines in writing 
and in its sole discretion that only one Offeror is fully qualified, or that one 
Offeror is clearly more highly qualified than the others under consideration, a 
contract may be negotiated and awarded to that Offeror. Upon the award or the 
announcement of the decision to award a contract as a result of this solicitation, 
the County will post such notice on the County’s webpage at  
https://www.russellcountyva.us.  

 

9. Ethics in Public Contracting 
 

By submitting a proposal, Offeror certifies that its proposal is made without 
collusion or fraud and that it has not offered or received any kickbacks or 
inducements from any other offeror, supplier or subcontractor in connection 
with their proposal, and that it has not conferred on any public employee 
having official responsibility for this procurement transaction any payment, loan, 
subscription, advance, deposit of money, services or anything of more than 
nominal value, present or promised, unless consideration of substantially equal 
or greater value was exchanged. Furthermore, the provisions, requirements, and 
prohibitions contained in Sections 2.2-4367 through 2.2- 4377   of   the   Virginia   
Code, pertaining   to   bidders, offerors, contracts   and subcontractors, are 

mailto:[email protected]
https://www.russellcountyva.us/
Questions/C C : is REP

Pursuant to Virginia Code §2.2-4316, questions or comments conceming this
RFP shall be — submitted ~— in. = writing. += via_—Ss email —tto

[email protected] or by regular mail to Lonzo Lester, P.O. Box
1208, Lebanon VA 24266 no later than 4:30 pm EST on September 24, 2019.

Deadline/Address
All proposals must be sealed, delivered and received by 3:00 p.m., local

prevailing time on December 5, 2019. Proposals shall be mailed or hand
delivered to:

Lonzo Lester
County Administrator
137 Highland Drive
P.O. Box 1208
Lebanon, Virginia 24266

Contract Award

The award of any contract will be made in accordance with the statutes for
competitive negotiation for professional contracts contained in Virginia Code §
2.2-4302.2. It is the County's intent to enter into a contract with the successful
Offeror on or before December 1, 2019. If the County determines in writing
and in its sole discretion that only one Offeror is fully qualified, or that one
Offeror is clearly more highly qualified than the others under consideration, a
contract may be negotiated and awarded to that Offeror. Upon the award or the
announcement of the decision to award a contract as a result of this solicitation,
the County will post such notice on the County's webpage at
https://www.russellcountyva.us.

Ethics in Public c :

By submitting a proposal, Offeror certifies that its proposal is made without
collusion or fraud and that it has not offered or received any kickbacks or
inducements from any other offeror, supplier or subcontractor in connection
with their proposal, and that it has not conferred on any public employee
having official responsibility for this procurement transaction any payment, loan,
subscription, advance, deposit of money, services or anything of more than
nominal value, present or promised, unless consideration of substantially equal
or greater value was exchanged. Furthermore, the provisions, requirements, and
prohibitions contained in Sections 2.2-4367 through 2.2- 4377 of the Virginia
Code, pertaining to bidders, offerors, contracts and subcontractors, are

Page 9 of 10




Page 10 of 10  

applicable to this RFP, as are the provisions, requirements, and prohibitions 
contained in Sections 2.2-3100 through 2.2-3131 of the Code of Virginia. 

 
10. Qualifications of Offeror 

 

The County may make such reasonable investigations as deemed proper and 
necessary to determine the ability of the Offeror to perform/provide the 
Services/deliverables and the Offeror shall furnish to the County all such 
information and data for this purpose as may be requested. The County 
reserves the right to inspect Offeror’s physical facilities prior to award to 
satisfy questions regarding the Offeror’s capabilities. The County further 
reserves the right to reject any proposal if the evidence submitted by, or 
investigations of, such Offeror fails to satisfy the County that such Offeror is 
properly qualified to carry out the obligations of the contract and to provide 
the Services and/or furnish the goods contemplated therein. 

 
11. Debarment Status 

 

By submitting their proposals, Offerors certify that they are not currently 
debarred by the Commonwealth of Virginia, Russell County, Virginia, or any 
other locality from submitting bids or proposals on contracts for the type of 
Services/deliverables covered by this solicitation, nor are they an agent of 
any person or entity that is currently so debarred. 

 
In compliance with this Request for Proposals and to all the conditions imposed herein, the 
undersigned offers and agrees to furnish the services in accordance with the attached signed 
proposal or as mutually agreed upon in writing by subsequent negotiation. 

 
 
Company Name and Address: __________________________________ 

 
Date:  

 
Name:  

 
Title:  

 
Telephone:  

 
Email:   

 
 
Signature:  ____________________________ 

10.

11.

applicable to this RFP, as are the provisions, requirements, and prohibitions
contained in Sections 2.2-3100 through 2.2-3131 of the Code of Virginia.

Qualificati Off

The County may make such reasonable investigations as deemed proper and
necessary to determine the ability of the Offeror to perform/provide the
Services/deliverables and the Offeror shall furnish to the County all such
information and data for this purpose as may be requested. The County
reserves the right to inspect Offeror’s physical facilities prior to award to
satisfy questions regarding the Offeror’s capabilities. The County further
reserves the right to reject any proposal if the evidence submitted by, or
investigations of, such Offeror fails to satisfy the County that such Offeror is
properly qualified to carry out the obligations of the contract and to provide
the Services and/or furnish the goods contemplated therein.

Debarment Status

By submitting their proposals, Offerors certify that they are not currently
debarred by the Commonwealth of Virginia, Russell County, Virginia, or any
other locality from submitting bids or proposals on contracts for the type of
Services/deliverables covered by this solicitation, nor are they an agent of
any person or entity that is currently so debarred.

In compliance with this Request for Proposals and to alll the conditions imposed herein, the
undersigned offers and agrees to furnish the services in accordance with the attached signed
proposal or as mutually agreed upon in writing by subsequent negotiation.

Company Name and Address:

Date;

Name:

Title:

Telephone: —______

Emails,

Signature:

Page 10 of 10




 
 

 
 
 
 
 
 
 
 
 
 
1. It is the policy of the Virginia Department of 

Transportation and the Russell County that 
Disadvantaged Business Enterprises (DBE) as 
defined in 49 CFR Part 26 shall have the 
maximum opportunity to participate in the 
performance of federally funded consultant 
contracts. A list of Virginia Department of 
Minority Business Enterprise certified DBE firms 
is maintained on their web site 
(http://www.dmbe.virginia.gov/) under the DBE 
Directory of Certified Vendors. Consultants 
are encouraged to take all necessary and 
reasonable steps to ensure that DBE firms have 
the maximum opportunity to compete for and 
perform services on the contract, including 
participation in any subsequent supplemental 
contracts. If the consultant intends to 
subcontract a portion of the services on the 
project, the consultant is encouraged to seek 
out and consider DBE firms as potential 
subconsultants. The consultant is encouraged to 
contact DBE firms to solicit their interest, 
capability and qualifications. Any agreement 
between a consultant and a DBE firm whereby 
the DBE firm promises not to provide services to 
other consultants is prohibited. [Include the 
following wording on federally funded 
projects with stated DBE goals:  The DBE 
contract goal for this procurement is ___%.] 
[Include the following wording on federally 
funded projects without a stated DBE goal: 
The Department believes that these services 
support ___% DBE participation.] 

 
FOR PROJECTS WITH DBE GOALS SET, 
PARAGRAPHS 2 THROUGH 5 APPLY: 
 
2. Include the following wording and two 

bullets on state or federally funded projects 
with a DBE or SWaM goal.  In the following 
sentence and these two bullets, remove 
references to SWaM on federally funded 
projects and DBE on a state funded project.  
If portions of the services are to be 
subcontracted to a DBE or SWaM, the following 
needs to be submitted with your EOI and both 
must reference the project number(s) for the 
services: 
 

• Written documentation of the prime’s 
commitment to the DBE or SWaM firm to 
subcontract a portion of the services, a 
description of the services to be performed 
and the percent of participation. 
 

• Written confirmation from the DBE or SWaM 
firm that it is participating, including a 
description of the services to be performed 
and the percent of participation. 

 
3. 49 CFR Part 26 requires VDOT to collect certain 

data about firms attempting to participate in 
VDOT contracts. This data must be provided on 
the enclosed Firm Data Sheet. 
 

4. VDOT is also required to capture DBE and 
SWaM payment information on all professional 
services contracts. The successful prime 
consultant will be required to complete C-63 
form for both state and federally funded projects 
on quarterly basis. 
  

5. Any DBE or SWaM firm must become certified 
(with the Virginia Department of Minority 
Business Enterprise) prior to your response 
being submitted. If DBE or SWaM firm is the 
prime consultant, the firm will receive full credit 
for planned involvement of their own forces, as 
well as the work that they commit to be 
performed by DBE or SWaM subconsultants. 
DBE or SWaM prime consultants are 
encouraged to make the same outreach efforts 
as other consultants. DBE or SWaM credit will 
be awarded only for work actually being 
performed by them. When a DBE or SWaM 
prime consultant, subcontracts work to another 
firm, the work counts toward DBE or SWaM 
goals only if the other firm is itself a DBE or 
SWaM. A DBE or SWaM prime consultant must 
perform or exercise responsibility for at least 
30% of the total cost of its contract with its own 
force. 

 
 
 
 
 

 
 

Mandatory Federal-Aid Professional Services  
RFP Provisions 

 
 
 

http://www.dmbe.virginia.gov/
AvVDO

Virginia Department
of Transportation

Mandatory Federal-Aid Professional Services
RFP Provisions

1. tis the policy of the Virginia Department of
‘Transportation and the Russell County that
Disadvantaged Business Enterprises (DBE) as
defined in 49 CFR Part 26 shall have the
maximum opportunity to participate in the
performance of federally funded consultant
contracts. A list of Virginia Department of
Minority Business Enterprise certified DBE firms
is maintained on their web site

(ntlo://www.dmbe. virginia. gov!) under the DBE
Directory of Certified Vendors. Consultants
are encouraged to take all necessary and
reasonable steps to ensure that DBE firms have
‘the maximum opportunity to compete for and
perform services on the contract, including
participation in any subsequent supplemental
contracts. If the consultant intends to
subcontract a portion of the services on the
project, the consultant is encouraged to seek
out and consider DBE firms as potential
subconsultants. The consultant is encouraged to
contact DBE firms to solicit their interest,
capability and qualifications. Any agreement
between a consultant and a DBE firm whereby
the DBE firm promises not to provide services to
other consultants is prohibited. [Include the
following wording on federally funded
projects with stated DBE goals: The DBE
contract goal for this procurement is__%.]
[include the following wording on federally
funded projects without a stated DBE goal:
The Department believes that these services
support _% DBE participation.)

FOR PROJECTS WITH DBE GOALS SET,
PARAGRAPHS 2 THROUGH 5 APPLY:

2, Include the following wording and two
bullets on state or federally funded projects
with a DBE or SWaM goal. In the following
sentence and these two bullets, remove
references to SWaM on federally funded
projects and DBE on a state funded project.
If portions of the services are to be
subcontracted to a DBE or SWaM, the following
needs to be submitted with your EOI and both
must reference the project number(s) for the
services

© Written documentation of the _prime's.
commitment to the DBE or SWaM firm to
subcontract a portion of the services, a
description of the services to be performed
and the percent of participation.

Written confirmation from the DBE or SWaM
firm that itis participating, including a
description of the services to be performed

and the percent of participation.

49 CFR Part 26 requires VDOT to collect certain
data about firms attempting to participate in
VDOT contracts. This data must be provided on
the enclosed Firm Data Sheet.

\VDOT is also required to capture DBE and
‘SWaM payment information on all professional
services contracts. The successful prime
consultant will be required to complete C-63
form for both state and federally funded projects,
on quarterly basis.

Any DBE or SWaM firm must become certified
(with the Virginia Department of Minority
Business Enterprise) prior to your response
being submitted. If DBE or SWaM firm is the
prime consultant, the firm will receive full credit
for planned involvement of their own forces, as
well as the work that they commit to be
performed by DBE or SWaM subconsultants,
DBE or SWaM prime consultants are
‘encouraged to make the same outreach efforts
as other consultants. DBE or SWaM credit will
be awarded only for work actually being
performed by them. When a DBE or SWaM
prime consultant, subcontracts work to another
firm, the work counts toward DBE or SWaM
{goals only if the other firm is itself a DBE or
SWaM. A DBE or SWaM prime consultant must
perform or exercise responsibility for at least
30% of the total cost of its contract with its own
force.





FOR PROJECTS WITH NO DBE GOAL 
PARAGRAPH 6 APPLIES 
 

 
6. DBE or SWaM certification entitles consultants 

to participate in VDOT’s DBE and SWaM 
programs. However, this certification does not 
guarantee that the firm will obtain VDOT work 
nor does it attest to the firm’s abilities to perform 
any particular work. 

 
 
7. Prior to the time of submittal of the EOI, all 

business entities, except for sole 
proprietorships, are required to register with the 
Virginia State Corporation Commission 
Information about business registration can be 
found at 
https://www.scc.virginia.gov/default.aspx.. 
Foreign Professional corporations and Foreign 
Professional Limited Liability Companies (i.e., 
organized or existing under the laws of a state or 
jurisdiction other than Virginia) must possess a 
Commonwealth of Virginia Certificate of 
Authority from the State Corporation 
Commission to render professional services. 
Any business entity other than a professional 
corporation, professional limited liability 
company or sole proprietorships that do not 
employ other individuals for which licensing is 
required must be registered in the 
Commonwealth of Virginia with the Department 
of Professional & Occupational Regulation 
http://www.dpor.virginia.gov/, Virginia Board for 
Architects, Professional Engineers, Land 
Surveyors and Landscape Architects (Board).  
Board regulations require that all branch offices 
of professional corporations and business 
entities located in Virginia, which offer or render 
any professional services relating to the 
professions regulated by the Board shall be 
registered as separate branch office with the 
Board. All offices, including branches, which 
offer or render any professional service, must 
have at least one full-time resident professional 
in responsible charge who is licensed in the 
profession offered or rendered at that office.  All 
firms involved that are to provide professional 
services must meet these criteria prior to 
submitting an Expression of Interest to the 
Russell County. Individual engineers shall meet 
the requirements of Chapter 4, Title 54.1 of the 
Code of Virginia. 

 
8. The Russell County assures compliance with 

Title VI of the Civil Rights Act of 1964, as 
amended.  The consultant and all subconsultants 
selected for this project will be required to submit 
a Title VI Evaluation Report (EEO-D2) within 10 
workdays of notification of selection when 
requested by the Department.  This requirement 
applies to all consulting firms when the contract 
amount equals or exceeds $10,000. 

9. The Russell County will not consider for award 
any cost proposals submitted by any consultants 
and will not consent to subcontracting any 
portions of the contract to any subconsultants in 
violation of the provisions of the Federal 
Immigration Reform and Control Act of 1986, 
which prohibits employment of illegal aliens. 

 
10. All firms submitting EOI (prime consultants, joint 

ventures and subconsultants) must have internal 
control systems in place that meet federal 
requirements for accounting. These systems 
must comply with requirements of 48CFR31, 
“Federal Acquisition Regulations, Contract Cost 
Principles and Procedures,” and 23CFR172, 
“Administration of Negotiated Contracts.” All 
firms selected for a project (prime consultants, 
joint ventures and subconsultants) must submit 
their FAR audit data to the Russell County 
within ten workdays of being notified of their 
selection. Should any firm on the consultant 
team fail to submit the required audit data within 
the ten workdays, negotiations may be 
terminated by the Russell County and the next 
most qualified team invited to submit a proposal. 

 
11. The Russell County assures compliance with 

Title VI of the Civil Rights Act of 1964, as 
amended.  The consultant and all subconsultants 
selected for this project will be required to submit 
a Title VI Evaluation Report (EEO-D2) within ten 
workdays of notification of selection when 
requested by VDOT.  This requirement applies to 
all consulting firms when the contract amount 
equals or exceeds $10,000. 

 
12. The Russell County does not discriminate 

against an offeror because of race, religion, color, 
sex, national origin, age, disability, or any other 
basis prohibited by state law relating to 
discrimination in employment. 

 
13. All firms shall complete and include the following 

completed forms: 
 
 Certification Regarding Debarment – Primary 

Covered Transactions (Prime Consultant) 
 Certification Regarding Debarment - Lower Tier 

Covered Transactions (Sub-Consultant) 
 
 
 
 
 
 
 
 
 
 
 
 

https://www.scc.virginia.gov/default.aspx
http://www.dpor.virginia.gov/
FOR PROJECTS WITH NO DBE GOAL,
PARAGRAPH 6 APPLIES.

6. DBE or SWaM certification entitles consultants
to participate in VDOT's DBE and SWaM
programs. However, this certification does not
guarantee that the firm will obtain VDOT work
or does it attest to the firm's abilities to perform
any particular work,

7. Prior to the time of submittal of the EOI, all
business entities, except for sole
proprietorships, are required to register with the
Virginia State Corporation Commission
Information about business registration can be
found at
hitps:/www.sce. virginia, govidefault-aspx.
Foreign Professional corporations and Foreign
Professional Limited Liability Companies (i.e.
organized or existing under the laws of a state or
jurisdiction other than Virginia) must possess a
‘Commonwealth of Virginia Certificate of
Authority from the State Corporation
‘Commission to render professional services,
Any business entity other than a professional
corporation, professional limited liability
‘company or sole proprietorships that do not
‘employ other individuals for which licensing is
required must be registered in the
‘Commonwealth of Virginia with the Department
of Professional & Occupational Regulation
http:/iwww.dpor.virginia.gov!, Virginia Board for
Architects, Professional Engineers, Land
‘Surveyors and Landscape Architects (Board),
Board regulations require that all branch offices
of professional corporations and business
entities located in Virginia, which offer or render
any professional services relating to the
professions regulated by the Board shall be
registered as separate branch office with the
Board. All offices, including branches, which
offer or render any professional service, must
have at least one fulltime resident professional
in responsible charge who is licensed in the
profession offered or rendered at that office. All
firms involved that are to provide professional,
services must meet these criteria prior to
submitting an Expression of Interest to the
Russell County. Individual engineers shall meet
the requirements of Chapter 4, Title 54.1 of the
Code of Virginia

8. The Russell County assures compliance with
Title VI of the Civil Rights Act of 1964, as
amended. The consultant and all subconsultants
selected for this project will be required to submit
a Title VI Evaluation Report (EEO-D2) within 10
workdays of notification of selection when
requested by the Department. This requirement
applies to all consulting firms when the contract
amount equals or exceeds $10,000.

10.

"1

12

13

‘The Russell County will not consider for award
any cost proposals submitted by any consultants
and will not consent to subcontracting any
portions of the contract to any subconsultants in
Violation of the provisions of the Federal
Immigration Reform and Control Act of 1986,
which prohibits employment of illegal aliens.

All firms submitting EO! (prime consultants, joint
ventures and subconsultants) must have internal
control systems in place that meet federal
requirements for accounting. These systems
must comply with requirements of 48CFR31,
“Federal Acquisition Regulations, Contract Cost
Principles and Procedures,” and 23CFR172,
“Administration of Negotiated Contracts.” All
firms selected for a project (prime consultants,
joint ventures and subconsultants) must submit
their FAR audit data to the Russell County
within ten workdays of being notified of their
selection. Should any firm on the consultant
team fail to submit the required audit data within
the ten workdays, negotiations may be
terminated by the Russell County and the next
most qualified team invited to submit a proposal.

The Russell County assures compliance with
Title VI of the Civil Rights Act of 1964, as
amended. The consultant and all subconsultants
selected for this project will be required to submit
a Title VI Evaluation Report (EEO-D2) within ten
workdays of notification of selection when
requested by VDOT. This requirement applies to
all consulting firms. when the contract amount
equals or exceeds $10,000.

‘The Russell County does not discriminate
against an offeror because of race, religion, color,
‘sex, national origin, age, disability, or any other
basis prohibited by state law relating to
discrimination in employment.

All firms shall complete and include the following
‘completed forms:

Certification Regarding Debarment — Primary
Covered Transactions (Prime Consultant)
Certification Regarding Debarment - Lower Tier
Covered Transactions (Sub-Consultant)




CERTIFICATION REGARDING DEBARMENT 
PRIMARY COVERED TRANSACTIONS 
(To be completed by a Prime Consultant) 

 
 

Project:  _________________________________________ 
 

1. The prospective primary participant certifies to the best of its 
knowledge and belief, that it and its principals: 

 
a. Are not presently debarred, suspended, proposed for debarment, 

declared ineligible, or voluntarily excluded from covered 
transactions by any Federal department or agency. 

 
b. Have not within a three-year period preceding this proposal been 

convicted of or had a civil judgement rendered against them for 
commission of fraud or a criminal offense in connection with 
obtaining, attempting to obtain, or performing a public (Federal, 
State or local) transaction or contract under a public transaction; 
and have not been convicted of any violations of Federal or State 
antitrust statutes or commission of embezzlement, theft, forgery, 
bribery, falsification, or destruction of records, making false 
statements, or receiving stolen property; 

 
c. Are not presently indicted for or otherwise criminally or civilly 

charged by a governmental entity (Federal, State or local) with 
commission of any of the offenses enumerated in paragraph 1) b) 
of this certification; and 

 
d. Have not within a three-year period preceding this 

application/proposal had one or more public transactions 
(Federal, State or local) terminated for cause or default. 

 
2. Where the prospective primary participant is unable to certify to any 

of the statements in this certification, such prospective participant 
shall attach an explanation to this proposal. 

 
The undersigned makes the foregoing statements to be filed with the 
proposal submitted on behalf of the offeror for contracts to be let by the 
Commonwealth Transportation Board. 
 
 
____________________ _____________________  
Signature Title 
 
_________________________________ 
Date  
_______________________________________________________________ 
Name of Firm 

CERTIFICATION REGARDING DEBARMENT
PRIMARY COVERED TRANSACTIONS

Project:

1. The prospective primary participant certifies to the best of its
knowledge and belief, that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered
transactions by any Federal department or agency

b. Have not within a three-year period preceding this proposal been
convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction;
and have not been convicted of any violations of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification, or destruction of records, making false
statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph 1) b)
of this certification; and

4d. Have not within a three-year period preceding this
application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default.

2. Where the prospective primary participant is unable to certify to any
of the statements in this certification, such prospective participant
shall attach an explanation to this proposal.

The undersigned makes the foregoing statements to be filed with the
proposal submitted on behalf of the offeror for contracts to be let by the
Commonwealth Transportation Board.

Signature Title

Date

Name of Firm




CERTIFICATION REGARDING DEBARMENT 
LOWER TIER COVERED TRANSACTIONS 

(To be completed by a Sub-consultant) 
 
 

Project:  __________________________________________ 
 

1.  The prospective lower tier participant certifies, by submission of this 
proposal, that neither it nor its principals are presently debarred, 
suspended, proposed for debarment, declared ineligible, or 
voluntarily excluded from participation in this transaction by any 
Federal department or agency. 
 

2. Where the prospective lower tier participant is unable to certify to any 
of the statements in this certification, such prospective participant 
shall attach an explanation to this proposal. 

 
The undersigned makes the foregoing statements to be filed with the 
proposal submitted on behalf of the offeror for contracts to be let by the 
Commonwealth Transportation Board. 
 
 
 
____________________ _____________________  
Signature Title 
 
_________________________________ 
Date  
_______________________________________________________________ 
Name of Firm 

CERTIFICATION REGARDING DEBARMENT
LOWER TIER COVERED TRANSACTIONS

Project:

1. The prospective lower tier participant certifies, by submission of this
proposal, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any
Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any
of the statements in this certification, such prospective participant
shall attach an explanation to this proposal.

The undersigned makes the foregoing statements to be filed with the
proposal submitted on behalf of the offeror for contracts to be let by the
Commonwealth Transportation Board.

Signature Title

Date

Name of Firm




                          

GOOD FAITH EFFORT 
(Include with federal-aid project with DBE Goal) 

 
The Department will accept what consultants submit in their EOI regarding good faith efforts.  If 
a firm that has submitted good faith effort documentation makes the short list, the procuring 
Division Administrator (cannot be delegated unless he/she will be out of the office for more than 
five work days) along with a representative of the EO Division will determine if the good faith 
effort is acceptable. 
 
When there is a contract goal, a consultant must make good faith efforts to meet it.  The 
consultant can do so either through obtaining enough DBE participation to meet the goal or 
documenting the good faith efforts it made to do so.  These means of meeting contract goal 
requirements are fully equivalent.  49 CFR Part 26 (the Rule) explicitly provides that the 
Department must not disregard showings of good faith efforts, and it gives consultants the right 
to have the Department reconsider a decision that their good faith efforts were insufficient.  The 
Department is prohibited from denying a contract to a consultant simply because it did not 
obtain enough DBE participation to meet the goal.  The Department must seriously consider 
consultants’ documentation of good faith efforts.  To make certain that consultants’ showings 
are taken seriously, the Rule requires the Department to offer administrative reconsideration to 
consultants whose good faith efforts showings are initially rejected. 
 
The Rule also ensures flexibility for consultants by requiring that any contract goal be waived 
entirely for a prime consultant that demonstrates that it made good faith efforts but was still 
unable to meet the goal. 
 
When the Department sets a contract goal, the basic obligation of consultants is to make good 
faith efforts to meet it.  They can demonstrate these efforts in either of two ways, which are 
equally valid.  First, they can meet the goal, by documenting that they have obtained 
commitments for enough DBE participation to meet the goal.  Second, even though they have 
not met the goal, they can document that they have made good faith efforts to do so.  A refusal 
by the Department to accept valid showings of good faith is not acceptable under the Rule. 
 
The Rule makes clear that the Department is not to use a “conclusive presumption” approach, in 
which the apparent successful consultant is summarily found to have failed to make good faith 
efforts simply because another consultant was able to meet the goal.  However, the 
performance of other consultants in meeting the contract can be a relevant factor in a good faith 
effort determination, in more than one way.  For example, when the apparent successful 
consultant fails to meet the contract goal, but others meet it, you may reasonably raise the 
question of whether, with additional reasonable efforts, the apparent successful consultant could 
have met the goal.  It does not, by itself, prove that the apparent successful consultant did not 
make a good faith effort to get DBE participation, however.  On the other hand, if the apparent 
successful consultant fails to meet the goal but meets or exceeds the average DBE participation 
obtained by other consultants, the Department may view this, in conjunction with other factors, 
as evidence of the apparent successful consultant having made good faith efforts. 
 
The fact that some additional costs may be involved in finding and using DBEs is not in itself 
sufficient reason for a consultant’s failure to meet a DBE contract goal, as long as such costs 
are reasonable. 
 

GOOD FAITH EFFORT
(Include with federal-aid project with DBE Goal)

The Department will accept what consultants submit in their EO! regarding good faith efforts. If
a firm that has submitted good faith effort documentation makes the short list, the procuring
Division Administrator (cannot be delegated unless he/she will be out of the office for more than
five work days) along with a representative of the EO Division will determine if the good faith
effort is acceptable.

When there is a contract goal, a consultant must make good faith efforts to meet it. The
consultant can do so either through obtaining enough DBE participation to meet the goal or
documenting the good faith efforts it made to do so. These means of meeting contract goal
requirements are fully equivalent. 49 CFR Part 26 (the Rule) explicitly provides that the
Department must not disregard showings of good faith efforts, and it gives consultants the right
to have the Department reconsider a decision that their good faith efforts were insufficient. The
Department is prohibited from denying a contract to a consultant simply because it did not
obtain enough DBE participation to meet the goal. The Department must seriously consider
consultants’ documentation of good faith efforts. To make certain that consultants’ showings
are taken seriously, the Rule requires the Department to offer administrative reconsideration to
consultants whose good faith efforts showings are initially rejected

The Rule also ensures flexibility for consultants by requiring that any contract goal be waived
entirely for a prime consultant that demonstrates that it made good faith efforts but was still
unable to meet the goal.

When the Department sets a contract goal, the basic obligation of consultants is to make good
faith efforts to meet it. They can demonstrate these efforts in either of two ways, which are
equally valid. First, they can meet the goal, by documenting that they have obtained
‘commitments for enough DBE participation to meet the goal. Second, even though they have
not met the goal, they can document that they have made good faith efforts to do so. A refusal
by the Department to accept valid showings of good faith is not acceptable under the Rule.

The Rule makes clear that the Department is not to use a “conclusive presumption” approach, in
which the apparent successful consultant is summarily found to have failed to make good faith
efforts simply because another consultant was able to meet the goal. However, the
performance of other consultants in meeting the contract can be a relevant factor in a good faith
effort determination, in more than one way. For example, when the apparent successful
consultant fails to meet the contract goal, but others meet it, you may reasonably raise the
question of whether, with additional reasonable efforts, the apparent successful consultant could
have met the goal. It does not, by itself, prove that the apparent successful consultant did not
make a good faith effort to get DBE participation, however. On the other hand, if the apparent
successful consultant fails to meet the goal but meets or exceeds the average DBE participation
obtained by other consultants, the Department may view this, in conjunction with other factors,
as evidence of the apparent successful consultant having made good faith efforts.

The fact that some additional costs may be involved in finding and using DBEs is not in itself
sufficient reason for a consultant's failure to meet a DBE contract goal, as long as such costs
are reasonable.




If the Department determines that the apparent successful consultant has failed to meet the 
requirements of a good faith effort, the Department must, before awarding the contract, provide 
the consultant an opportunity for administrative reconsideration. The Department intends that 
the process be informal and timely.  The Department will ensure that the process is completed 
within a brief period (e.g., 5-10 days) to minimize any potential delay in procurements.  The 
consultant will have an opportunity to meet with the reconsideration official, but a formal hearing 
is not required.  As part of this reconsideration, the consultant must have the opportunity to 
provide written documentation or argument concerning the issue of whether it met the goal or 
made adequate good faith efforts to do so.  The Department’s decision on reconsideration will 
be made by an official who did not take part in the original determination that the consultant 
failed to meet the goal or make adequate good faith efforts to do so.  The consultant must have 
the opportunity to meet in person with the reconsideration official to discuss the issues of 
whether it met the goal or made adequate good faith efforts to do so.  The Department will send 
the consultant a written decision on reconsideration, explaining the basis for finding that the 
consultant did or did not meet the goal or make adequate good faith efforts to do so.  The 
Department’s reconsideration personnel consist of the Commissioner’s DBE Review Panel. 
 
It is up to the Department to make a fair and reasonable judgment whether a consultant that did 
not meet the goal made adequate good faith efforts.  It is important for the Department to 
consider the quality, quantity, and intensity of the different kinds of efforts that the consultant 
has made.  The efforts employed by the consultant should be those that one could reasonably 
expect a consultant to take if the consultant were actively and aggressively trying to obtain DBE 
participation sufficient to meet the DBE contract goal.  Mere pro forma efforts are not good faith 
efforts to meet the DBE contract requirements.  The Department’s determination concerning the 
sufficiency of the firm’s good faith efforts is a judgment call: meeting quantitative formulas is not 
required. 
 
If DBE is prime, they will be allowed to count toward goals the work they commit to performing 
with their own forces, as well as the work that they commit to be performed by DBE 
subcontractors.  DBE consultants on prime contracts will be expected to make the same 
outreach efforts as other consultants. 
 
When a DBE participates in a contract, the Department will count only the value of the work 
actually performed by the DBE toward DBE goals.  When a DBE subcontracts part of the work 
of its contract to another firm, the value of the subcontracted work may be counted toward DBE 
goals only if the DBE’s subcontractor is itself a DBE.  Work that a DBE subcontracts to a non-
DBE firm does not count toward DBE goals.  Count expenditures to a DBE contractor toward 
DBE goals only if the DBE is performing a commercially useful function on that contract.  If a 
DBE does not perform or exercise responsibility for at least 30 percent of the total cost of its 
contract with its own work force, or the DBE subcontracts a greater portion of the work of a 
contract than would be expected on the basis of normal industry practice for the type of work 
involved, you must presume that it is not performing a commercially useful function.  If a DBE 
firm loses certification, its work no longer counts toward the DBE goal.  
 
All consultants will be required to submit the following information to the Department with the 
EOI: 
• The names and addresses of DBE firms that will participate in the contract; 
• A description of the work that each DBE will perform; 
• The percentage amount of the participation of each DBE firm participating; 
• Written documentation of the prime consultant’s commitment to use a DBE subcontractor 

whose participation it submits to meet a contract goal; 
• Written confirmation from the DBE that it is participating in the contract as provided in the 

If the Department determines that the apparent successful consultant has failed to meet the
requirements of a good faith effort, the Department must, before awarding the contract, provide
the consultant an opportunity for administrative reconsideration. The Department intends that
the process be informal and timely. The Department will ensure that the process is completed
within a brief period (e.g., 5-10 days) to minimize any potential delay in procurements. The
consultant will have an opportunity to meet with the reconsideration official, but a formal hearing
is not required. As part of this reconsideration, the consultant must have the opportunity to
provide written documentation or argument concerning the issue of whether it met the goal or
made adequate good faith efforts to do so. The Department's decision on reconsideration will
be made by an official who did not take part in the original determination that the consultant
failed to meet the goal or make adequate good faith efforts to do so. The consultant must have
the opportunity to meet in person with the reconsideration official to discuss the issues of
whether it met the goal or made adequate good faith efforts to do so. The Department will send
the consultant a written decision on reconsideration, explaining the basis for finding that the
consultant did or did not meet the goal or make adequate good faith efforts to do so. The
Department's reconsideration personnel consist of the Commissioner's DBE Review Panel.

Its up to the Department to make a fair and reasonable judgment whether a consultant that did
not meet the goal made adequate good faith efforts. It is important for the Department to
consider the quality, quantity, and intensity of the different kinds of efforts that the consultant
has made. The efforts employed by the consultant should be those that one could reasonably
expect a consultant to take if the consultant were actively and aggressively trying to obtain DBE
participation sufficient to meet the DBE contract goal. Mere pro forma efforts are not good faith
efforts to meet the DBE contract requirements. The Department's determination concerning the
sufficiency of the firm's good faith efforts is a judgment call: meeting quantitative formulas is not
required.

If DBE is prime, they will be allowed to count toward goals the work they commit to performing
with their own forces, as well as the work that they commit to be performed by DBE
subcontractors. DBE consultants on prime contracts will be expected to make the same
outreach efforts as other consultants.

When a DBE participates in a contract, the Department will count only the value of the work
actually performed by the DBE toward DBE goals. When a DBE subcontracts part of the work
of its contract to another firm, the value of the subcontracted work may be counted toward DBE
goals only if the DBE’s subcontractor is itself a DBE. Work that a DBE subcontracts to a non-
DBE firm does not count toward DBE goals. Count expenditures to a DBE contractor toward
DBE goals only if the DBE is performing a commercially useful function on that contract. Ifa
DBE does not perform or exercise responsibilty for at least 30 percent of the total cost of its
contract with its own work force, or the DBE subcontracts a greater portion of the work of a
contract than would be expected on the basis of normal industry practice for the type of work
involved, you must presume that it is not performing a commercially useful function. Ifa DBE
firm loses certification, its work no longer counts toward the DBE goal.

All consultants will be required to submit the following information to the Department with the

EOI

+ The names and addresses of DBE firms that will participate in the contract;

+ Adescription of the work that each DBE will perform;

+ The percentage amount of the participation of each DBE firm participating;

* Written documentation of the prime consultant's commitment to use a DBE subcontractor
whose participation it submits to meet a contract goal;

* Written confirmation from the DBE that it is participating in the contract as provided in the




prime contractor’s commitment; and 
• If the contract goal is not met, evidence of good faith efforts. 
 
The Department has prepared a list based on Federal Regulations of some of the kinds of 
efforts that consultants may make in obtaining DBE participation.  It is not intended to be a 
mandatory checklist.  The Department does not require that a consultant do anyone, or 
particular combination, of the things on the list, nor is the list intended to be exclusive or 
exhaustive; it merely offers examples.  Other factors or types of efforts may be relevant in 
appropriate cases.  In determining whether a consultant has made good faith efforts, it will 
usually be important for the Department to look not only at the different kinds of efforts that the 
Consultant has made, but also of the timeliness, quantity, and intensity of these efforts. 
 
The Department offers the following examples of efforts that may be considered: 
 
A. Soliciting through all reasonable and available means (e.g., attendance at project showings, 
advertising and/or written notices) the interest of all certified DBEs who have the capability to 
perform the work of the contract.  The consultant must solicit this interest within sufficient time to 
allow the DBEs to participate effectively.  The consultant must determine with certainty if the 
DBEs are interested by taking appropriate steps to follow up initial solicitations. 
 
B. Selecting portions of the work to be performed by DBEs in order to increase the likelihood 
that the DBE goals will be achieved.  This includes, where appropriate, breaking out contract 
work items into economically feasible units to facilitate DBE participation, even when the prime 
consultant might otherwise prefer to perform these work items with its own forces. 
 
C. Providing interested DBEs with adequate information about the plans, specifications, and 
requirements of the contract. 
 
D. (1) Negotiating in good faith with interested DBEs.  It is the consultant’s responsibility to 
make a portion of the work available to DBE subcontractors and suppliers and to select those 
portions of the work or material needs consistent with the available DBE subcontractors and 
suppliers, so as to facilitate DBE participation.  Evidence of such negotiation includes the 
names, addresses, and telephone numbers of DBEs that were considered; a description of the 
information provided regarding the plans and specifications for the work selected for 
subcontracting; and evidence as to why additional agreements could not be reached for DBEs 
to perform the work. 
 
D. (2) A consultant using good business judgment would consider a number of factors in 
negotiating with subcontractors, including DBE subcontractors, and would take a firm’s costs, 
qualifications and capabilities as well as contract goals into consideration.  However, the fact 
that there may be some additional costs involved in finding and using DBEs is not in itself 
sufficient reason for a consultant’s failure to meet the contract DBE goal, as long as such costs 
are reasonable.  Also, the ability or desire of a prime consultant to perform the work of a 
contract with its own organization does not relieve the consultant of the responsibility to make 
good faith efforts.  Prime consultants are not, however, required to accept higher quotes from 
DBEs if the price difference is excessive or unreasonable. 
 
E. Not rejecting DBEs as being unqualified without sound reasons based on a thorough 
investigation of their capabilities. The contractor’s standing within its industry, membership in 
specific groups, organizations, or associations and political or social affiliations {for example 
union vs. non-union employee status) are not legitimate causes for the rejection or non-
solicitation of bids in the contractor’s efforts to meet the project goal. 

prime contractor's commitment; and
+ Ifthe contract goal is not met, evidence of good faith efforts.

The Department has prepared a list based on Federal Regulations of some of the kinds of
efforts that consultants may make in obtaining DBE participation. It is not intended to be a
mandatory checklist. The Department does not require that a consultant do anyone, or
particular combination, of the things on the list, nor is the list intended to be exclusive or
exhaustive; it merely offers examples. Other factors or types of efforts may be relevant in
appropriate cases. In determining whether a consultant has made good faith efforts, it will
usually be important for the Department to look not only at the different kinds of efforts that the
Consultant has made, but also of the timeliness, quantity, and intensity of these efforts.

The Department offers the following examples of efforts that may be considered:

A. Soliciting through all reasonable and available means (e.g., attendance at project showings,
advertising and/or written notices) the interest of all certified DBEs who have the capability to
perform the work of the contract. The consultant must solicit this interest within sufficient time to
allow the DBEs to participate effectively. The consultant must determine with certainty if the
DBEs are interested by taking appropriate steps to follow up initial solicitations.

B. Selecting portions of the work to be performed by DBEs in order to increase the likelihood
that the DBE goals will be achieved. This includes, where appropriate, breaking out contract
work items into economically feasible units to facilitate DBE participation, even when the prime
consultant might otherwise prefer to perform these work items with its own forces.

C. Providing interested DBEs with adequate information about the plans, specifications, and
requirements of the contract.

D. (1) Negotiating in good faith with interested DBEs. It is the consultant's responsibility to
make a portion of the work available to DBE subcontractors and suppliers and to select those
portions of the work or material needs consistent with the available DBE subcontractors and
suppliers, so as to facilitate DBE participation. Evidence of such negotiation includes the
names, addresses, and telephone numbers of DBEs that were considered; a description of the
information provided regarding the plans and specifications for the work selected for
subcontracting; and evidence as to why additional agreements could not be reached for DBEs
to perform the work.

D. (2) A consultant using good business judgment would consider a number of factors in
negotiating with subcontractors, including DBE subcontractors, and would take a firm's costs,
qualifications and capabilities as well as contract goals into consideration. However, the fact
that there may be some additional costs involved in finding and using DBEs is not in itself
sufficient reason for a consultant's failure to meet the contract DBE goal, as long as such costs
are reasonable. Also, the ability or desire of a prime consultant to perform the work of a
contract with its own organization does not relieve the consultant of the responsibility to make
good faith efforts. Prime consultants are not, however, required to accept higher quotes from
DBEs if the price difference is excessive or unreasonable.

E. Not rejecting DBEs as being unqualified without sound reasons based on a thorough
investigation of their capabilities. The contractor's standing within its industry, membership in
specific groups, organizations, or associations and political or social affiliations {for example
union vs. non-union employee status) are not legitimate causes for the rejection or non-
solicitation of bids in the contractor's efforts to meet the project goal




 
F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as 
required by the recipient or contractor. 
 
G. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies, 
materials, or related assistance or services. 
 
H. Effectively using the services of available minority community organizations; minority 
contractors’ groups; local, state, and Federal minority business assistance offices; and other 
organizations as allowed on a case-by-case basis to provide assistance in the recruitment and 
placement of DBEs. 
 

F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as
required by the recipient or contractor.

G. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services.

H. Effectively using the services of available minority community organizations; minority
contractors’ groups; local, state, and Federal minority business assistance offices; and other
organizations as allowed on a case-by-case basis to provide assistance in the recruitment and
placement of DBEs.




From: Bolling, John
To: Lester, Lonzo; Jeff Buchanan; John Watson
Subject: Route 681 Discontinuance
Date: Wednesday, October 23, 2019 2:00:59 PM
Attachments: 0681-083 disc hsc sketch.pdf

ROUTE 681 DISCONTINUANCE NOTES.docx

Lonzo,

The Lebanon Residency is requesting that the resolution of support for the discontinuance of
Route 681 be placed on the November 4th BOS agenda.  The Lebanon News indicated that
the resolution had been tabled at the last meeting for further discussion and understanding. 
Attached is a list of notes and information pertaining to the discontinuance and a couple of
photos taken last week on location.  Hopefully, these items will provide the understanding
needed to move forward with the resolution.  Please make these items available to the
members of the Board as you see fit.

Mr. Watson or Mr. Buchanan will likely be at the next meeting, but if for some reason they
can't make it, I will attend personally to answer any questions the Board may have.

If you have any questions or need additional information before the meeting, please contact
me.

Thank you,

John Bolling

Architect/Engineer I

Lebanon Residency

1067 Fincastle Rd.

Lebanon, VA

(276) 889-7601

 

vdot logo

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]



Virginia Geographic Information Network (VGIN), VDOT, ITD, CO, Richmond, VA, GIS SIG,
Annex, 8th floor


 
Notes


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BRISTOL DISTRICT
LEBANON RESIDENCY



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RUSSELL COUNTY (083)
ROUTE 681 DISCONTINUANCE
Section 33.2-908.B Discontinuance



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Rte 783



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To Rte 63



BRISTOL DISTRICT
LEBANON RESIDENCY

Route 627

=

ign! Baaghephc fnformetion Neer
@ ps0, Four
RUSSELL COUNTY (083)

ROUTE 681 DISCONTINUANCE
‘Section 33,2-908.8 Discontinuance

Richman, VA, B13 S10,

© | Rte 783,







Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

oling_tobo
Lester, Lonzo; Jeff Buchanan; John Watson

‘Attachments: 683.083 cise hee sketch pof
‘ROUTE 681 DISCONTINUANGE NOTES docx

Lonzo,

Attached is a list of notes and information pertaining to the discontinuance and a couple of
photos taken last week on location. Hopefully, these items will provide the understanding
needed to move forward with the resolution. Please make these items available to the
members of the Board as you see fit.

Mr. Watson or Mr. Buchanan will likely be at the next meeting, but if for some reason they
can't make it, I will attend personally to answer any questions the Board may have.

If you have any questions or need additional information before the meeting, please contact
me.

Thank you,

John Bolling
Architect/Engineer |
Lebanon Residency
1067 Fincastle Rd.
Lebanon, VA

(276) 889-7601

vdot logo





COMMONWEALTH of VIRGINIA 

STEPHEN C. BRICH, P.E. 

COMMISSIONER 

DEPARTMENT OF TRANSPORTATION 
870 Bonham Road 
Bristol, VA 24201 

25 September 2019 

CERTIFIED MAIL 
ARTICLE #7018 1830 0001 7298 8005 

Russell County Board of Supervisors 
Attn.: Mr. Lonzo Lester, County Administrator 

13 7 Highland Drive 
Lebanon, VA 24266 

RE: NOTICE OF INTENT TO DISCONTINUE-§33.2-908.B Code of Virginia 
Russell County (083) 
Route 681: from Route 608 (Straight Hollow Rd.) to Dead End, a distance of 0.10 mile 

Ladies and Gentlemen: 

Please be advised that the Department of Transportation intends to discontinue from the 
Secondary System of State Highways: 

• Route 681 (unnamed route): from Route 608 to Dead End, a distance of 0.10 mile. 

This action is being considered pursuant to §33.2-908.B of the Code of Virginia because the road 
no longer provides sufficient public convenience to warrant maintenance at public expense. 
Discontinuance relieves the Virginia Department of Transp01iation of the maintenance and 
administrative responsibility for the roadway. It does not close the roadway as a public 
thoroughfare. Administrative authority is transferred to the county, but discontinuance does not 
obligate the county to perform maintenance activities on the roadway. 

Materials related to the discontinuance are available for your review at the VDOT Lebanon 

Residency located at 1067 Fincastle Road in Lebanon, VA. 

www.VirginiaDOT.org 
WE KEEP VIRGINIA MOVING 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

COMMONWEALTH of VIRGINIA

DEPARTMENT OF TRANSPORTATION

STEPHEN C. BRICH, P.E. 870 Bonham Road
COMMISSIONER Bristol, VA 24201

25 September 2019

TIFIED MAIL,
ARTICLE #7018 1830 0001 7298 8005

Russell County Board of Supervisors
Attn. Mr, Lonzo Lester, County Administrator
137 Highland Drive
Lebanon, VA 24266

RE:

Ladies and Gentlemen:

This action is being considered pursuant to §33.2-908.B of the Code of Virginia because the road
no longer provides sufficient public convenience to warrant maintenance at public expense.
Discontinuance relieves the Virginia Department of Transportation of the maintenance and
administrative responsibility for the roadway. It does not close the roadway as a public

thoroughfare. Administrative authority is transferred to the county, but discontinuance does not
obligate the county to perform maintenance activities on the roadway.

Materials related to the discontinuance are available for your review at the VDOT Lebanon
Residency located at 1067 Fincastle Road in Lebanon, VA.

wow. VirginiaDOT. org,
WE KEEP VIRGINIA MOVING




VDOT will post the willingness to hold a public hearing as required by law in the October 9, 
2019 edition of the Lebanon News. If no requests for a public hearing are received prior to 
November 9, 2019 the item will be placed on the Commonwealth Transportation Board's agenda 
for its next meeting. 

If the county has no objection to the discontinuance, please provide the Lebanon Residency a 
letter from the County Administrator or a resolution from the Board of Supervisors in support of 
the action. 

Should you have questions or concerns, please contact the VDOT Lebanon Residency at (276) 
889-7601. 

Sincerely, 

John Bolling 

Architect/Engineer I 
On behalf of Mr. John Watson, Lebanon Residency Administrator 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Should you have questions or concerns, please contact the VDOT Lebanon Residency at (276)
889-7601.

Sincerely,

John Bolling

Architect/Engineer 1
On behalf of Mr. John Watson, Lebanon Residency Administrator




ROUTE 681 DISCONTINUANCE NOTES: 
• Route 681 was added 10-08-1976.  BOS resolution requesting the addition is dated 09-07-1976 
• Route 681extends from Route 608 to 0.10 mile NW of Route 608 
• VDOT has performed no maintenance of any kind for 20 years or more 
• Russell County GIS does not recognize it as a street.  It has no 911 name. 
• There are no VDOT route markers in the field. 
• The street is not listed in VDOT’s Roadway Inventory Management System (RIMS) 
• There are only two buildings that are served by the street, but whether or not they are occupied 

dwellings is unknown. 
o One of the public benefit requirements to warrant VDOT maintenance is that the street 

must serve at least three occupied dwelling under separate ownership.  Route 681 does 
meet this public benefit requirement 

o As evidenced by the photos, the street is only one lane wide and appears to have no use 
by the traveling public. 

• Discontinuance is being considered in lieu of abandonment because abandonment would leave 
one parcel land locked (parcel 160RIG2455) 

o All other properties abutting Route 681 have access via Route 608. 
___________________________________________________________________________________ 
Abandonment:   

• An act of the Commonwealth Transportation Board (for Primary System routes) or the local 
governing body (for Secondary System routes) that closes the road to public use. 

• For secondary roads that have a 30 feet prescriptive easement right-of-way, the public easement 
is automatically extinguished upon confirmation of the abandonment by the CTB.  

• For roads that have deeded or dedicated right-of-way, a separate real estate conveyance is 
required to relinquish real property interests. 

• It may not be possible to re-add a road to the Secondary System once abandoned. 
 
Discontinuance: 

• An act of the Commonwealth Transportation Board based on the determination that the road no 
longer provides sufficient public benefit to warrant maintenance at public expense. 

• Discontinued roads remain open to public use, and the operational jurisdiction is transferred from 
the Department of Transportation to the local governing authority. 

o Discontinuance does not obligate the local governing authority to perform maintenance 
on the road. 

• Discontinued roads may be eligible for re-addition to the Secondary System should they attain the 
requisite public benefit requirement & meet the minimum standards for addition at a later date. 

• The authority and procedure for subsequent abandonment of discontinued roads rests with the 
local governing authority. 

o The procedures for such actions are set out in §33.2-915 through §33.2-925 of the Code 
of Virginia. 

 
Statutory References: 

• Primary System Abandonments:  §33.2-902 & §33.2-906 
• Primary System Discontinuances:  §33.2-901 
• Secondary System Abandonments:  §33.2-909 & §33.2-912 
• Secondary System Discontinuances:  §33.2-908.B & §33.2-908.C 

Lonzo Lester
Highlight

-¢ Route 681 was added 10-08-1976. BOS resolution requesting the addition is dated 09-07-1976

Route 68 extends from Route 608 to 0.10 mile NW of Route 608
VDOT has performed no maintenance of any kind for 20 years or more
Russell County GIS does not recognize it as a street. It has no 911 name.
There are no VDOT route markers in the field,
The street is not listed in VDOT’s Roadway Inventory Management System (RIMS)
There are only two buildings that are served by the street, but whether or not they are occupied
dwellings is unknown,
© One of the public benefit requirements to warrant VDOT maintenance is that the street
must serve at least three occupied dwelling under separate ownership. Route 681 does
meet this public benefit requirement
© Asevidenced by the photos, the street is only one lane wide and appears to have no use
by the traveling public.
Discontinuance is being considered in lieu of abandonment because abandonment would leave
‘one parcel land locked (parcel 160RIG2455)
© Allother properties abutting Route 681 have access via Route 608.

Abandonment:

An act of the Commonwealth Transportation Board (for Primary System routes) or the local
governing body (for Secondary System routes) that closes the road to public use.

For secondary roads that have a 30 feet prescriptive easement right-of-way, the public easement
is automatically extinguished upon confirmation of the abandonment by the CTB.

For roads that have deeded or dedicated right-of-way, a separate real estate conveyance is
required to relinquish real property interests.

It may not be possible to re-add a road to the Secondary System once abandoned.

Discontinuance:

An act of the Commonwealth Transportation Board based on the determination that the road no
longer provides sufficient public benefit to warrant maintenance at public expense.
Discontinued roads remain open to public use, and the operational jurisdiction is transferred from
the Department of Transportation to the local governing authority.
© Discontinuance does not obligate the local governing authority to perform maintenance
on the road.
Discontinued roads may be eligible for re-addition to the Secondary System should they attain the
requisite public benefit requirement & meet the minimum standards for addition at a later date,
The authority and procedure for subsequent abandonment of discontinued roads rests with the
local governing authority.
© The procedures for such actions are set out in §
of Virginia,

3.2-915 through §33.2-925 of the Code

Statutory References:

Primary System Abandonments: §33.2-902 & §33.2-906
Primary System Discontinuances: §33.2-901

Secondary System Abandonments: §33.2-909 & §33.2-912
Secondary System Discontinuances: §33.2-908.B & §33.2-908.C




COMMONWEALTH of VIRGINIA 

Shannon Dion 
Director 

Megan Peterson 
Chief Deputy Director 

Department of Criminal .Justice Services 
Washington Building 

1100 Bank Street 
Richmond, Virginia 23219 

(804) 786-4000 
www.dcjs.Virginia.gov 

Mr. Lonzo Lester 
County Administrator 
Russell County 
P. 0. Box 1208 
Lebanon, VA 24266 

RE: Violence Against Women's Act 

Dear Mr. Lester: 

October 29, 2019 

Congratulations on being a recipient of the above referenced grant program! Your DCJS 
grant award number is 20-P4705VA19 and was approved for a total award of $57,028 funded 
through Federal Grant 2019-WF-AX-0032. The project period for this program is 01/01/2020 
through 12/31/2020. 

Enclosed you will find the Statement of Grant Award (SOGA) and Special Conditions 
documents, along with Reporting Requirements and Projected Due Dates. To indicate your 
acceptance of the award and conditions, please sign the SOGA and return it electronically within 
the next 60 days to [email protected]. Review the conditions carefully as some 
may require action on your part before we will disburse grant funds . 

Please provide copies of this Award Package to those contacts listed on your grant 
application. We will be happy to assist you in any way we can to assure your project's success. 
If you have any questions regarding this award, please contact your Grant Monitor, Chad Felts at 
(804) 225-2354 or via email at [email protected]. 

Sincerely, 

?f~UYl~~ 
Shannon Dion 

u1 f§©~OVf§ ~ 
NOV 4 2019 

t:,) 

Enclosures 

II P age 

. I 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

COMMONWEALTH of VIRGINIA

Department minal Justice Services
Shannen Dion y Washington Buiking
"100 Bank Suet
Flhmond, Vigna 23210
Megan Peterson eos Ts-4000
het Deputy Decor wwe dgastegiaget
October 29, 2019

Mr. Lonzo Lester
County Administrator
Russell County

P. O. Box 1208
Lebanon, VA 24266

Dear Mr. Lester:

Enclosed you will find the Statement of Grant Award (SOGA) and Special Conditions
documents, aiong with Reporting Requirements and Projected Due Dates. To indicate your
acceptance of the award and conditions, please sign the SOGA and return it electronically within
the next 60 days to [email protected]. Review the conditions carefully as some
may require action on your part before we will disburse grant funds.

Please provide copies of this Award Package to those contacts listed on your grant
application. We will be happy to assist you in any way we can to assure your project’s success.
If you have any questions regarding this award, please contact your Grant Monitor, Chad Felts at
(804) 225-2354 or via email at Chad.Felts@dcjs. virginia.gov.

Sincerely _ ECEIVE
Sharwm Dion

Shannon Dion Nov “4 2019

Enclosures

I[Page




STATEMENT OF GRANT AW ARD (SOGA) 

Virginia Department of Criminal Justice Services 
1100 Bank Street, 12111 Floor 

Richmond, Virginia 

Subgrantee: Russell 
DUNS Number: 040157851 
Grant Start Date: 01/0112020 

Federal Grant Number: 
Federal Awardee: 
Federal Catalog Number: 
Project Description: 

Federal Start Date: 

Federal Funds: 
State General Funds: 
State Special Funds: 
Agency Match: 

Total Budget: 

Project Director 

Sheriff Steve Dye 
Sheriff 
Russell County Sheriffs Office 
P. 0. Box 338 
Lebanon, VA 24266-0338 
(276) 889-8033 
sheri [email protected] 

Violence Against Women's Act 

DCJS Grant Number: 20-P4705VA19 
Grant End Date: 12/31/2020 

2019-WF-AX-0032 
VAWO 
16.588 
To increase the apprehension, prosecution, and adjudication of 
persons committing violent crimes against women. 
7/1/2019 

Indirect Cost Rate: % $24,882 
$ 0 
$ 0 
$32,146 

*If applicable 

$57,028 

Project Administrator Finance Officer 

Mr. Lonzo Lester Ms. Alicia McGlothlin 
County Administrator Interim Treasurer 
Russell County Russell County 
P. 0. Box 1208 P. 0. Box 121 
Lebanon, VA 24266 Lebanon, VA 24266 
(276) 889-8000 (276) 889-8028 
[email protected] [email protected] 

*Please indicate your ICR in the space provided, if applicable. As the duly authorized 
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and 
Special Conditions attached thereto, hereby accepts this grant and agree to the conditions and 
provisions of all other Federal and State laws and rules and regulations that apply to this award. 

Signature: 
Authorized Official (Project Administrator) 

Title: 

Date: 

2J Pa gc 

STATEMENT OF GRANT AWARD (SOGA)

Virginia Department of Criminal Justice Services

1100 Bank Street, 12" Floor
Richmond, Virginia

Violence Against Women's Act

Subgrantee: Russell
DUNS Number: 040157851.
Grant Start Date: 01/01/2020

DCJS Grant Number: 20-P4705VA19
Grant End Date: 12/31/2020

Federal Grant Number
Federal Awardee:
Federal Catalog Number:
Project Description:

2019-WF-AX-0032
vAWO
16,588

To increase the apprehension, prosecution, and adjudication of
persons committing violent crimes against women,

Federal Start Date: W/2019

Federal Funds: $24,882 Indirect Cost Rate: %
State General Funds: $ 0 “If applicable

State Special Funds: $0

‘Agency Match: $32,146

Total Budget: $57,028

Project Director

Project Administrator

Finance Officer’

Sheriff Steve Dye
Sheriff

Russell County Sheriffs Office
P.O, Box 338

Lebanon, VA 24266-0338
(276) 889-8033
[email protected]

Mr. Lonzo Lester

County Administrator

Russell County

P.O, Box 1208

Lebanon, VA 24266

(276) 889-8000
[email protected]

Ms. Alicia McGlothlin
Interim Treasurer

Russell County

P.O, Box 121

Lebanon, VA 24266
(276) 889-8028
[email protected]

*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
Special Conditions attached thereto, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.

Signature:

Title:

Date:

I (Project Administrator)

2|Page





Subgrantee: Russell 

SPECIAL CONDITIONS 

Virginia Department of Criminal Justice Services 
1100 Bank Street, 121

h Floor 
Richmond, Virginia 23219 

Violence Against Women's Act 

DUNS Number: 040157851 
Grant Start Date: 0110112020 

DCJS Grant Number: 20-P4705VA19 
Grant End Date: 12/3112020 

Acceptance of this grant award by the sub grantee constitutes its agreement that it assumes full 
responsibility for the management of all aspects of the grant and the activities funded by the 
grant, including assuring proper fiscal management of and accounting for gtant funds; assuring 
that personnel paid with grant funds are hired, supervised and evaluated in accordance with 
established employment and personnel policies; and assuring that all terms, conditions and 
assurances--those submitted with the grant application, and those issued with this award--are 
complied with. 

By signing the Statement of Grant Award/ Acceptance, the sub grantee agrees to: 
• use the grant funds to carry out the activities described in the grant application, as 

modified by the terms and conditions attached to this award or by subsequent 
amendments approved by DCJS; 

• adhere to the approved budget contained in this award and amendments made to it in 
accord with these terms and conditions; and, 

• comply with all terms, conditions and assurances either attached to this award or 
submitted with the grant application. 

1. Requirements of the award; remedies for non-compliance or for materially false 
statements 

The conditions of this award are material requirements of the award. Compliance with any 
ce1iifications or assurances submitted by or on behalf of the sub grantee that relate to 
conduct during the period of performance also is a material requirement of this award. 

Failure to comply with any one or more of these award requirements -- whether a 
condition set out in full below, a condition incorporated by reference below, or a 
ce1iification or assurance related to conduct during the award period -- may result in the 
Office of Violence Against Women (OVW) or the Department of Criminal Justice 
Services (DCJS) taking appropriate action with respect to the subgrantee and the award. 
Among other things, the OVW and DCJS may withhold award funds, disallow costs, or 
suspend or tenninate the award. The OVW or DCJS also may take other legal action as 
appropriate. 

3I P age 

SPECIAL CONDITIONS

Virginia Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219

Violence Against Women's Act

Subgrantee: Russell
DUNS Number: 040157851 DCIS Grant Number: 20-P470SVA19
Grant Start Date: 01/01/2020 Grant End Date: 12/31/2020

Acceptance of this grant award by the subgrantee constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the
grant, including assuring proper fiscal management of and accounting for grant funds; assuring
that personnel paid with grant funds are hired, supervised and evaluated in accordance with
established employment and personnel policies; and assuring that all terms, conditions and
assurances--those submitted with the grant application, and those issued with this award--are
complied with

By signing the Statement of Grant Award/Acceptance, the subgrantee agrees to:

© use the grant funds to carry out the activities described in the grant application, as
modified by the terms and conditions attached to this award or by subsequent
amendments approved by DCJS;

© adhere to the approved budget contained in this award and amendments made to it in
accord with these terms and conditions; and,

comply with all terms, conditions and assurances either attached to this award or
submitted with the grant application.

1. Requirements of the award; remedies for non-compliance or for materially false
statements

The conditions of this award are material requirements of the award. Compliance with any
certifications or assurances submitted by or on behalf of the subgrantee that relate to
conduct during the period of performance also is a material requirement of this award.

Failure to comply with any one or more of these award requirements -- whether a
condition set out in full below, a condition incorporated by reference below, or a
certification or assurance related to conduct during the award period -- may result in the
Office of Violence Against Women (OVW) or the Department of Criminal Justice
Services (DCJS) taking appropriate action with respect to the subgrantee and the award,
Among other things, the OVW and DCJS may withhold award funds, disallow costs, or
suspend or terminate the award. The OVW or DCIS also may take other legal action as
appropriate.

3|Page




Any materially false, fictitious, or fraudulent statement to the federal government related to 
this award (or concealment or omission of a material fact) may be the subject of criminal 
prosecution (including under 18 U.S.C. 1001and/or1621, and/or 34 U.S.C. 10271-10273), 
and also may lead to imposition of civil penalties and administrative remedies for false 
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). 

Should any provision of a requirement of this award be held to be invalid or unenforceable 
by its terms, that provision shall first be applied with a limited construction so as to give it 
the maximum effect permitted by law. Should it be held, instead, that the provision is 
utterly invalid or -unenforceable, such provision shall be deemed severable from this 
award. 

2. Applicability of Part 200 Uniform Requirements 

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the 
"Pait 200 Uniform Requirements") apply to this award. 

For more information and resources on the Part 200 Uniform Requirements as they relate to 
OVW awards and subawards ("subgrants"), see the website at 
https://ojp.gov/funding/Pmi200Unifo1mRequirements.htm. 

3. Compliance with DOJ Grants Financial Guide 

References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as 
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at 
https ://ojp.gov/financialguide/DOJ/index.htm) including any updated version that may be 
posted during the period of perfo1mance. The sub grantee agrees to comply with the DOJ 
Grants Financial Guide. 

4. Requirements related to "de minimis" indirect cost rate 

A subgrantee that is eligible under the Part 200 Uniform Requirements and other applicable 
law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that 
elects to use the "de minimis" indirect cost rate, must advise DCJS in writing of both its 
eligibility and its election, and must comply with all associated requirements in the Part 200 
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct 
costs (MTDC) as defined by the Part 200 Uniform Requirements . 

5. Requirement to report potentially duplicative funding 

If the sub grantee currently has other active awards of federal funds, or if the subgrantee 
receives any other award of federal funds during the period of perfo1mance for this award, 
the sub grantee promptly must determine whether funds from any of those other federal 
awards have been, are being, or are to be used (in whole or in part) for one or more of the 
identical cost items for which funds are provided under this award. If so, the subgrantee 

41 P a ge 

Any materially false, fictitious, or fraudulent statement to the federal government related to
this award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).

Should any provision of a requirement of this award be held to be invalid or unenforceable
by its terms, that provision shall first be applied with a limited construction so as to give it
the maximum effect permitted by law. Should it be held, instead, that the provision is
utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.

2. Applicability of Part 200 Uniform Requirements

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
“Part 200 Uniform Requirements") apply to this award.

For more information and resources on the Part 200 Uniform Requirements as they relate to
OVW awards and subawards (""subgrants"), see the website at
htt ov/funding/Part200UniformRequirements.ht

3. Compliance with DOJ Grants Financial Guide

References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm ) including any updated version that may be
posted during the period of performance. The subgrantee agrees to comply with the DOJ
Grants Financial Guide.

4, Requirements related to "de minimis" indirect cost rate
A subgrantee that is eligible under the Part 200 Uniform Requirements and other applicable
law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that
elects to use the "de minimis" indirect cost rate, must advise DCJS in writing of both its
eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct
costs (MTDC) as defined by the Part 200 Uniform Requirements.

5, Requirement to report potentially duplicative funding

If the subgrantee currently has other active awards of federal funds, or if the subgrantee
receives any other award of federal funds during the period of performance for this award,
the subgrantee promptly must determine whether funds from any of those other federal
awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the subgrantee

4|Page




must promptly notify DCJS in writing of the potential duplication, and, if so requested by 
DCJS, must seek a budget-modification or change-of-project-scope to eliminate any 
inappropriate duplication of funding. 

6. Requirements related to System for Award Management and Universal Identifier 
Requirements 

The subgrantee must comply with applicable requirements regarding the System for 
Award Management (SAM), cmTently accessible at https ://www.sam.gov/SAM/. This 
includes applicable requirements regarding registration with SAM, as well as maintaining 
the currency of information in SAM. 

The subgrantee must maintain a valid DUNS number (a unique nine-digit number used for 
identifying and keeping track of entities receiving federal funds). Sub grantees must be 
registered in SAM to receive an award and must maintain an active registration for the 
entire period of the award. 

7. Requirement to report actual or imminent breach of personally identifiable information 
(PII) 

The subgrantee must have written procedures in place to respond in the event of an actual 
or imminent "breach" (OMB M-17-12) if it-- 1) creates, collects, uses, processes, stores, 
maintains, disseminates, discloses, or disposes of "personally identifiable information 
(PII)" (2 CFR 200.79) within the scope of an OVW grant-funded program or activity, or 2) 
uses or operates a "Federal information system" (OMB Circular A-130). The subgrantee's 
breach procedures must include a requirement to report actual or imminent breach of PII to 
DCJS no later than 24 hours after an occun-ence of an actual breach, or the detection of an 
imminent breach. 

8. All subawards ("sµbgrants") must have specific federal authorization 

The subgrantee, must comply with all applicable requirements for authorization of 
any subaward. This condition applies to agreements that -- for purposes of federal 
grants administrative requirements -- OJP considers a "subaward" (and therefore 
does not consider a procurement "contract"). 

The details of the requirement for authorization of any subaward are posted on the 
OJP web site at https: //ojp.gov/funding/Explore/SubawardAuthorization.htm (Award 
condition: All subawards ("subgrants") must have specific federal authorization), 
and are incorporated by reference here. 

SI P age 

must promptly notify DCJS in writing of the potential duplication, and, if so requested by
DCIS, must seek a budget-modification or change-of-project-scope to eliminate any
inappropriate duplication of funding.

6. Requirements related to System for Award Management and Universal Identifier
Requirements

The subgrantee must comply with applicable requirements regarding the System for
Award Management (SAM), currently accessible at https://www.sam.gow/SAM/, This
includes applicable requirements regarding registration with SAM, as well as maintaining
the currency of information in SAM.

‘The subgrantee must maintain a valid DUNS number (a unique nine-digit number used for
identifying and keeping track of entities receiving federal funds). Subgrantees must be
registered in SAM to receive an award and must maintain an active registration for the
entire period of the award.

7, Requirement to report actual or imminent breach of personally identifiable information
(PID)

‘The subgrantee must have written procedures in place to respond in the event of an actual
or imminent "breach" (OMB M-17-12) if it - 1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information
(PI1)" (2 CFR 200.79) within the scope of an OVW grant-funded program or activity, or 2)
uses or operates a "Federal information system" (OMB Circular A-130). The subgrantee's
breach procedures must include a requirement to report actual or imminent breach of PII to
DCIS no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.

8. All subawards ("subgrants") must have specific federal authorization

‘The subgrantee, must comply with all applicable requirements for authorization of
any subaward. This condition applies to agreements that -- for purposes of federal
grants administrative requirements -- OJP considers a "subaward" (and therefore
does not consider a procurement "contract",

‘The details of the requirement for authorization of any subaward are posted on the

OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award

condition: All subawards ("subgrants") must have specific federal authorization),
and are incorporated by reference here.

5|Pa





9. Requirements pertaining to prohibited conduct related to trafficking in 
persons (including reporting requirements and OVW authority to terminate 
award) 

The subgrantee must comply with all applicable requirements (including requirements to 
rep01i allegations) pertaining to prohibited conduct related to the trafficking of persons, 
whether on the part of sub grantees, or individuals defined (for purposes of this condition) as 
"employees" of any sub grantee. 

The details of the sub grantee's obligations related to prohibited conduct related to 
trafficking in persons are posted on the OJP web site at 
https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited conduct by 
subgrantees related to trafficking in persons (including reporting requirements and OVW 
authority to te1minate award)), and are incorporated by reference here. 

10. Compliance with applicable rules regarding approval, planning, and reporting of 
conferences, meetings, trainings, and other events 

The subgrantee must comply with all applicable laws, regulations, policies, and official 
DOJ guidance (including specific cost limits, prior approval and reporting requirements, 
where applicable) governing the use of federal funds for expenses related to conferences 
(as that te1m is defined by DOJ), including the provision of food and/or beverages at 
such conferences, and costs of attendance at such conferences. 

Information on the pertinent DOJ definition of conferences and the rules applicable to this 
award appears on the OVW website at https://www.justice.gov/ovw/conference-planning. 

11. OVW Training Guiding Principles 

Any training or training materials that the subgrantee develops or delivers with these award funds 
must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, available at 
https ://www.justice.gov I ovw I grantees#Resources. 

12. Effect of failure to address audit issues 

The subgrantee understands and agrees that DCJS or OVW may withhold award funds, 
or may impose other related requirements, if (as determined by DCJS or OVW) the 
subgrantee does not satisfactorily and promptly address outstanding issues from audits 
required by the Part 200 Uniform Requirements (or by the terms of this award), or other 
outstanding issues that arise in connection with audits, investigations, or reviews of DOJ 
awards. 

61 Page 

9, Requirements pertaining to prohibited conduct related to trafficking in
persons (including reporting requirements and OVW authority to terminate
award)

The subgrantee must comply with all applicable requirements (including requirements to
report allegations) pertaining to prohibited conduct related to the trafficking of persons,
whether on the part of subgrantees, or individuals defined (for purposes of this condition) as
"employees" of any subgrantee.

The details of the subgrantee's obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at

https://www. justice. gov/ovw/award-conditions (Award condition: Prohibited conduct by
subgrantees related to trafficking in persons (including reporting requirements and OVW
authority to terminate award)), and are incorporated by reference here.

10. Compliance with applicable rules regarding approval, planning, and reporting of
conferences, meetings, trainings, and other events

The subgrantee must comply with all applicable laws, regulations, policies, and official
DOJ guidance (including specific cost limits, prior approval and reporting requirements,
where applicable) governing the use of federal funds for expenses related to conferences
(as that term is defined by DOJ), including the provision of food and/or beverages at
such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears on the OVW website at https://www justice.gov/ovw/conference-planning

11. OVW Training Guiding Principles

Any training or training materials that the subgrantee develops or delivers with these award funds
must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, available at
https://www justice. gov/ovw/grantees#Resources.

12. Effect of failure to address audit issues

The subgrantee understands and agrees that DCJS or OVW may withhold award funds,
or may impose other related requirements, if (as determined by DCJS or OVW) the
subgrantee does not satisfactorily and promptly address outstanding issues from audits
required by the Part 200 Uniform Requirements (or by the terms of this award), or other
outstanding issues that arise in connection with audits, investigations, or reviews of DOJ
awards.

6|Page




13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 
C.F.R. Part 42 

The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 42, specifically 
including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal 
employment opportunity program. 

14. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 
C.F.R. Part 54 

The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 54, which relates 
to nondiscrimination on the basis of sex in certain "education programs." 

15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 
C.F.R. Part 38 

The subgrantee must comply with all applicable requirements of 28C.F.R. Part 38, specifically 
including any applicable requirements regarding written notice to program beneficiaries and 
prospective program beneficiaries. 

Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific fonns of 
discrimination on the basis of religion, a religious belief, a refusal to hold a religious 
belief, or refusal to attend or participate in a religious practice. Pmi 38 also sets out rules 
and requirements that pertain to subgrantee organizations that engage in or conduct 
explicitly religious activities, as well as rules and requirements that pertain to subgrantees 
that are faith-based or religious organizations. 

The text of the regulation, now entitled "Partnerships with Faith-Based and Other 
Neighborhood Organizations," is available via the Electronic Code of Federal Regulations 
(cmTently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse ), by browsing 
to Title 28-Judicial Administration, Chapter l, Part 38, under e-CFR "current" data. 

16. Restrictions on "lobbying" and policy development 

In general, as a matter of federal law, federal funds may not be used by the recipient, or any 
subrecipient ( 11 subgrantee 11

) at any tier, either directly or indirectly, in support of the 
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of 
government, in order to avoid violation of 18 U.S.C. § 1913. The recipient, or any 
subrecipient ( 11 subgrantee 11

) may, however, use federal funds to collaborate with and provide 
information to federal, state, local, tribal and territorial public officials and agencies to 
develop and implement policies and develop and promote state, local, or tribal legislation or 
model codes designed to reduce or eliminate domestic violence, dating violence, sexual 
assault, and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such 
collaboration and provision of information is consistent with the activities otherwise 
authorized under this grant program. 

71 Pa ge 

13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28
C.RR, Part 42

The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 42, specifically
including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal
employment opportunity program.

14, Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28
C.RR. Part 54

The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 54, which relates
to nondiscrimination on the basis of sex in certain "education programs.

15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28
CR, Part 38

The subgrantee must comply with all applicable requirements of 28C.F.R. Part 38, specifically
including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.

Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious
belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules
and requirements that pertain to subgrantee organizations that engage in or conduct
explicitly religious activities, as well as rules and requirements that pertain to subgrantees
that are faith-based or religious organizations.

The text of the regulation, now entitled "Partnerships with Faith-Based and Other
Neighborhood Organizations," is available via the Electronic Code of Federal Regulations
(currently accessible at https://www.ecfr.gov/cgi-bin/ECFRpage~browse ), by browsing
to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data,

16. Restrictions on "lobbying" and policy development

In general, as a matter of federal law, federal funds may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, in order to avoid violation of 18 U.S.C. § 1913. The recipient, or any
subrecipient ("subgrantee") may, however, use federal funds to collaborate with and provide
information to federal, state, local, tribal and territorial public officials and agencies to
develop and implement policies and develop and promote state, local, or tribal legislation or
model codes designed to reduce or eliminate domestic violence, dating violence, sexual
assault, and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such
collaboration and provision of information is consistent with the activities otherwise
authorized under this grant program.

T\|Page




Another federal law generally prohibits federal funds awarded by OVW from being used by 
the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to 
influence) a federal agency, a Member of Congress, or Congress (or an official or employee 
of any of them) with respect to the awarding of a federal grant or cooperative agreement, 
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, 
extending, or modifying any such award. See 31 U.S.C. § 1352. Certain exceptions to this 
law apply, including an exception that applies to Indian tribes and tribal organizations. 
Should any question arise as to whether a particular use of federal funds by a recipient (or 
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to 
contact OVW for guidance, and may not proceed without the express prior written approval 
ofOVW. 

17. Compliance with general appropriations-law restrictions on the use of federal funds 
(FY 2018) 

The subgrantee must comply with all applicable restrictions on the use of federal funds set 
out in federal appropriations statutes. Pertinent restrictions, including from various "general 
provisions" in the Consolidated Appropriations Act, 2018, are set out at 
https://www.justice.gov/ovw/grantees#award-conditions and are incorporated by reference 
here. 

Should a question arise as to whether a particular use of federal funds by a sub grantee 
would or might fall within the scope of an appropriations-law restriction, the sub grantee is 
to contact DCJS for guidance, and may not proceed without the express prior written 
approval of DCJS and OJP. 

18. Reporting potential fraud, waste, and abuse, and similar misconduct 

The sub grantee must promptly refer to the DOJ Office of the Inspector General (OIG) any 
credible evidence that a principal, employee, agent, subgrantee, contractor, subcontractor, 
or other person has, in connection with funds under this award -- (1) submitted a claim 
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws 
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. 

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award 
should be reported to the OIG by--

(1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations 
Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or 

(2) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 
(phone) or (202) 616-9881 (fax). 

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 

8 JP a ge 

Another federal law generally prohibits federal funds awarded by OVW from being used by
the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee
of any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. § 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OVW for guidance, and may not proceed without the express prior written approval
of OVW.

17. Compliance with general appropriations-law restrictions on the use of federal funds
(FY 2018)

The subgrantee must comply with all applicable restrictions on the use of federal funds set
out in federal appropriations statutes, Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2018, are set out at

hitps://www justice, gov/ovw/grantees#award-conditions and are incorporated by reference
here.

Should a question arise as to whether a particular use of federal funds by a subgrantee
would or might fall within the scope of an appropriations-law restriction, the subgrantee is
to contact DCJS for guidance, and may not proceed without the express prior written
approval of DCJS and OJP.

18. Reporting potential fraud, waste, and abuse, and similar misconduct
The subgrantee must promptly refer to the DOJ Office of the Inspector General (OIG) any
credible evidence that a principal, employee, agent, subgrantee, contractor, subcontractor,
or other person has, in connection with funds under this award -- (1) submitted a claim
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by--

(1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations
Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or

(2) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499
(phone) or (202) 616-9881 (fax).

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.

8[Page




19. Restrictions and certifications regarding non-disclosure agreements and related matters 

No subgrantee under this award, or entity that receives a procurement contract or 
subcontract with any funds under this award, may require any employee or contractor to 
sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, 
or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or 
abuse to an investigative or law enforcement representative of a federal department or 
agency authorized to receive such information. 

The foregoing is not intended, and shall not be understood by the agency making this 
award, to contravene requirements applicable to Standard F01m 312 (which relates to 
classified information), Form 4414 (which relates to sensitive compa1imented 
information), or any other form issued by a federal department or agency governing the 
nondisclosure of classified information. 

1. In accepting this award, the subgrantee--

a. represents that it neither requires nor has required internal confidentiality agreements or 
statements from employees or contractors that currently prohibit or otherwise currently 
restrict (or purpo1i to prohibit or restrict) employees or contractors from reporting waste, 
fraud, or abuse as described above; and 

b. certifies that, if it learns or is notified that it is or has been requiring its employees or 
contractors to execute agreements or statements that prohibit or otherwise restrict (or 
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it 
will immediately stop any fu1iher obligations of award funds, will provide prompt written 
notification to the federal agency making this award, and will resume (or permit 
resumption of) such obligations only if expressly authorized to do so by that agency. 

2. If the sub grantee does or is authorized under this award to make subawards 
("subgrants"), procurement contracts, or both--

a. it represents that--

(1) it has dete1mined that no other entity that the sub grantee's application proposes may or 
will receive award funds (whether through a subaward ("subgrant"), procurement contract, 
or subcontract under a procurement contract) either requires or has required internal 
confidentiality agreements or statements from employees or contractors that currently 
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or 
contractors from reporting waste, fraud, or abuse as described above; and 

(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this 
representation; and 

b. it certifies that, if it learns or is notified that any sub grantee, contractor, or subcontractor entity 
that receives funds under this award is or has been requiring its employees or contractors to 

91 Page 

19. Restrictions and certifications regarding non-disclosure agreements and related matters

No subgrantee under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to
sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,
or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or
abuse to an investigative or law enforcement representative of a federal department or
agency authorized to receive such information.

‘The foregoing is not intended, and shall not be understood by the agency making this,
award, to contravene requirements applicable to Standard Form 312 (which relates to
classified information), Form 4414 (which relates to sensitive compartmented
information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.

1. In accepting this award, the subgrantee--

a, represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently
restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and

b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.

2. If the subgrantee does or is authorized under this award to make subawards
("subgrants"), procurement contracts, or both--

a. it represents that

(1) ithas determined that no other entity that the subgrantee's application proposes may or
will receive award funds (whether through a subaward ("subgrant"), procurement contract,
or subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and

(2) ithas made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and

b. it certifies that, if it leams or is notified that any subgrantee, contractor, or subcontractor entity
that receives funds under this award is or has been requiring its employees or contractors to

9|Page




execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or 
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any 
further obligations of award funds to or by that entity, will provide prompt written notification to 
the federal agency making this award, and will resume (or permit resumption of) such obligations 
only if expressly authorized to do so by that agency. 

20. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to 
employees) 

The subgrantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, 
including all applicable provisions that prohibit, under specified circumstances, discrimination 
against an employee as reprisal for the employee's disclosure of information related to gross 
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating 
to a federal grant, a substantial and specific danger to public health or safety, or a violation of 
law, rule, or regulation related to a federal grant. 

The subgrantee also must inform its employees, in writing (and in the predominant native 
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to 
this award, the subgrantee is to contact DCJS for guidance. 

21. Encouragement of policies to ban text messaging while driving 

Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While 
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages subgrantees to adopt and 
enforce policies banning employees from text messaging while driving any vehicle during the 
course of perfo1ming work funded by this award, and to establish workplace safety policies and 
conduct education, awareness, and other outreach to decrease crashes caused by distracted 
drivers. 

22. Access to grant records 

The subgrantee must authorize DCJS, OVW and/or the Office of the Chief Financial 
Officer (OCFO), and its representatives, access to and the right to examine all records, 
books, paper, or documents related to this grant. 

23. Compliance with statutory and regulatory requirements 

The recipient agrees to comply with all relevant statutory and regulatory requirements, which 
may include, among other relevant authorities, the Violence Against Women Act of 1994, P .L. 
103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women 
and Department of Justice Reauthorization Act of 2005, P .L. 109-162, the Violence Against 
Women Reauthorization Act of2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets 
Act of 1968, 34 U.S.C. §§ 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 
90. 

lOI P«gc 

execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations
only if expressly authorized to do so by that agency.

20. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)

‘The subgrantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712,
including all applicable provisions that prohibit, under specified circumstances, discrimination
against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating
to a federal grant, a substantial and specific danger to public health or safety, or a violation of
law, rule, or regulation related to a federal grant.

The subgrantee also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to
this award, the subgrantee is to contact DCJS for guidance.

21. Encouragement of policies to ban text messaging while driving

Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While

ing," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages subgrantees to adopt and
enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this award, and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.

22. Access to grant records

The subgrantee must authorize DCJS, OVW and/or the Office of the Chief Financial
Officer (OCFO), and its representatives, access to and the right to examine all records,
books, paper, or documents related to this grant.

23. Compliance with statutory and regulatory requirements

‘The recipient agrees to comply with all relevant statutory and regulatory requirements, which
may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L.
103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women
and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against
Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets

Act of 1968, 34 U.S.C. §§ 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part
90.

10|Page




24. Confidentiality and information sharing 

The subgrantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), nondisclosure 
of confidential or private information, which includes creating and maintaining documentation of 
compliance, such as policies and procedures for release of victim information. The sub grantee 
also agrees to ensure that all subgrantees at any tier meet these requirements. 

25. Discrimination findings 

The subgrantee assures that in the event that a Federal or State court or Federal or State 
administrative agency makes a finding of discrimination after a due process hearing on the 
ground of race, religion, national origin, sex, or disability against a recipient of victim 
assistance formula funds under this award, the sub grantee will forward a copy of the 
findings to the Office for Civil Rights of OJP. 

26. VA WA 2013 nondiscrimination condition 

The subgrantee acknowledges that 34 U.S.C. § 12291(b) (13) prohibits recipients of OVW 
awards from excluding, denying benefits to, or discriminating against any person on the 
basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual 
orientation, or disability in any program or activity funded in whole or in part by OVW. 
The subgrantee agrees that it will comply with this provision. The subgrantee also agrees to 
ensure that any subgrantee at any tier will comply with this provision. 

27. Annual Project Progress Report 

All subgrantees are required to complete and submit a single Annual Project Progress 
Report describing activities supported with these funds to DCJS and OVW. The annual 
report form and more information about federal rep01iing requirements can be found at 
http://muskie.usm.maine.edu/vawamei/formsasformula.htm . 

28. Documentation requirements 

The subgrantee agrees promptly to provide, upon request, financial or programmatic­
related documentation related to this award, including documentation of expenditures 
and achievements. 

29. Additional monitoring requirements 

The subgrantee understands that it may be subject to additional financial and programmatic on­
site monitoring, which may be on short notice, and agrees that it will cooperate with any such 
monitoring. 

lll Pa gc 

24, Confidentiality and information sharing

‘The subgrantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), nondisclosure
of confidential or private information, which includes creating and maintaining documentation of
compliance, such as policies and procedures for release of victim information. The subgrantee
also agrees to ensure that all subgrantees at any tier meet these requirements.

25. Discrimination findings

The subgrantee assures that in the event that a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due process hearing on the
ground of race, religion, national origin, sex, or disability against a recipient of victim
assistance formula funds under this award, the subgrantee will forward a copy of the
findings to the Office for Civil Rights of OJP.

26. VAWA 2013 nondiscrimination condition

The subgrantee acknowledges that 34 U.S.C. § 12291(b) (13) prohibits recipients of OVW
awards from excluding, denying benefits to, or discriminating against any person on the
basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual
orientation, or disability in any program or activity funded in whole or in part by OVW.
The subgrantee agrees that it will comply with this provision, The subgrantee also agrees to
ensure that any subgrantee at any tier will comply with this provision.

27. Annual Project Progress Report

All subgrantees are required to complete and submit a single Annual Project Progress
Report describing activities supported with these funds to DCJS and OVW. The annual
report form and more information about federal reporting requirements can be found at
http://muskie.usm.maine.edu/vawamei/formsasformula.htm

28. Documentation requirements
The subgrantee agrees promptly to provide, upon request, financial or programmatic-

related documentation related to this award, including documentation of expenditures

and achievements.

29, Additional monitoring requirements

The subgrantee understands that it may be subject to additional financial and programmatic on-

site monitoring, which may be on short notice, and agrees that it will cooperate with any such
monitoring.

[Page




30. Termination or suspension for cause 

The Director of OVW, upon a finding that there has been substantial failure by the sub grantee to 
comply with applicable laws, regulations, and/or the terms and conditions of the award or 
relevant solicitation, will terminate or suspend until the Director is satisfied that there is no 
longer such failure, all or part of the award, in accordance with the provisions of 28 C.F.R. Part 
18, as applicable mutatis mutandis. 

31. Record retention and access 

Records pertinent to the award must be retained for a period of three (3) years from the date of 
submission of the final expenditure report. Sub grantee must provide access, including 
performance measurement information, in addition to the financial records, supporting 
documents, statistical records, and other pe1iinent records indicated at 2 C.F.R. 200.333. 

32. Non-Supplanting requirement 

The subgrantee agrees that grant funds will be used to supplement, not supplant, non-federal 
funds that would otherwise be available for the activities under this grant. 

33.ACORN 

The sub grantee cannot use any federal funds, either directly or indirectly, in support of any 
contract or subaward to either the Association of Community Organizations for Refonn Now 
(ACORN) or its subsidiaries, without the express prior written approval of OVW. 

34. Availability of general terms and conditions on OVW website 

The sub grantee agrees to follow the applicable set of general terms and conditions that 
are available at https://www.justice.gov/ovw/grantees#award-conditions . These do not 
supersede any specific conditions in this award document. 

35. Civil Rights training requirement 

The subgrantee agrees to meet the civil rights training requirements through viewing the 
online training modules offered through the Office on Civil Rights at 
https://ojp.gov/about/ocr/assistance.htm or online training offered by DCJS. The 
subgrantee must review these training modules at least once per grant cycle and must 
view the civil rights overview, standard assurances modules, and the module on the 
obligations to provide services to limited English proficient (LEP) individuals. 

36. Equal Employment Opportunity Plan (EEOP) 

As a recipient of Department of Justice funding, the subgrantee agrees to comply with 
the requirements regarding Equal Employment Opportunity Plans (EEOP). In certain 
cases, sub grant recipients must develop an EEOP. Your organization is required to 

121 Pa gc 

30. Termination or suspension for cause

The Director of OVW, upon a finding that there has been substantial failure by the subgrantee to
comply with applicable laws, regulations, and/or the terms and conditions of the award or
relevant solicitation, will terminate or suspend until the Director is satisfied that there is no
longer such failure, all or part of the award, in accordance with the provisions of 28 C.F.R. Part
18, as applicable mutatis mutandis.

31. Record retention and access

Records pertinent to the award must be retained for a period of three (3) years from the date of
submission of the final expenditure report. Subgrantee must provide access, including
performance measurement information, in addition to the financial records, supporting.
documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.

32, Non-Supplanting requirement

‘The subgrantee agrees that grant funds will be used to supplement, not supplant, non-federal
funds that would otherwise be available for the activities under this grant.

33, ACORN

The subgrantee cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express prior written approval of OVW.

34. Availability of general terms and conditions on OVW website

The subgrantee agrees to follow the applicable set of general terms and conditions that

are available at htips:/Avww justice. gov/ovw/granteesHaward-conditions . These do not
supersede any specific conditions in this award document.

35. Civil Rights training requirement

The subgrantee agrees to meet the civil rights training requirements through viewing the
online training modules offered through the Office on Civil Rights at
hitps://ojp.gov/about/ocr/assistance.htm or online training offered by DCJS. The
subgrantee must review these training modules at least once per grant cycle and must
view the civil rights overview, standard assurances modules, and the module on the
obligations to provide services to limited English proficient (LEP) individuals.

36. Equal Employment Opportunity Plan (EEOP)
As a recipient of Department of Justice funding, the subgrantee agrees to comply with

the requirements regarding Equal Employment Opportunity Plans (EEOP). In certain
cases, subgrant recipients must develop an EEOP. Your organization is required to

12|Page




submit a Certification Rep01i and/or the Utilization Rep01i section of your plan to the 
Office of Civil Rights. Fmiher guidance can be found at 
https://ojp.gov/about/ocr/eeop.htm . The Certification foim required by OJP can be 
found at http: //www.ojp.usdoj.gov/about/ocr/pdfs/ce1i.pdf. 

37. Performance and obligation periods 

Grant funds , including state and local match, may be expended and/or obligated during 
the grant award period of performance. Subgrantees may only charge to the award 
allowable costs incurred during this grant award period. All properly incurred 
obligations must be liquidated no later than 45 days after the end of the award period. 
No new obligations may be made during the liquidation period. The subgrantee agrees 
to submit a final financial repo1i and return all received and unexpended grant funds to 
DCJS within 45 days of the end of the grant award period. 

38. Travel policy 

Sub grantees may follow their own established travel rates if they have an established 
travel policy. DCJS reserves the right to dete1mine the reasonableness of an 
organization's travel policy. If the sub grantee does not have an established policy, then 
they must adhere to federal travel policy. DCJS allows reimbursement for actual 
reasonable expenses and meals according to per diem. Please refer to the following IRS 
website for the most current mileage rate: https: //www.irs.gov/tax­
professionals/standard-mileage-rates. Transpo1iation costs for air and rail must be at 
coach rates. 

39. Project initiation 

Within 60 days of the starting date of the grant, the subgrantee must initiate the project 
funded. If not, the sub grantee must report to DCJS, in writing, the steps taken to initiate 
the project, the reasons for the delay, and the expected starting date. If the project is not 
operational within 90 days of the start date, the subgrantee must obtain approval in 
writing from DCJS for a new implementation date or DCJS may cancel and terminate 
the project and redistribute the funds. 

40. Budget amendments 

No amendment to the approved budget may be made without the prior approval of 
DCJS. No more than two (2) budget amendments will be permitted during the grant 
period. Budget amendments must be requested using the online Grants Management 
Information System (GMIS), accompanied with a nan-ative. The deadline for all budget 
amendments to be submitted will be 45 days prior to the end of the grant year. 

13I P age 

submit a Certification Report and/or the Utilization Report section of your plan to the
Office of Civil Rights. Further guidance can be found at
htips://ojp.gov/about/ocr/eeop.htm , The Certification form required by OJP can be
found at http://www. ojp.usdoj,gov/about/ocr/pdfs/cert. pdf

37. Performance and obligation periods

Grant funds, including state and local match, may be expended and/or obligated during
the grant award period of performance, Subgrantees may only charge to the award
allowable costs incurred during this grant award period. All properly incurred
obligations must be liquidated no later than 45 days after the end of the award period.
No new obligations may be made during the liquidation period. The subgrantee agrees
to submit a final financial report and return all received and unexpended grant funds to
DCIS within 45 days of the end of the grant award period.

38. Travel policy

Subgrantees may follow their own established travel rates if they have an established
travel policy. DCJS reserves the right to determine the reasonableness of an
organization’ travel policy. If the subgrantee does not have an established policy, then
they must adhere to federal travel policy. DCJS allows reimbursement for actual
reasonable expenses and meals according to per diem. Please refer to the following IRS
website for the most current mileage rate:_https:/Avww irs.gov/tax-
professionals/standard-mileage-rates. Transportation costs for air and rail must be at
coach rates.

39, Project initiation

Within 60 days of the starting date of the grant, the subgrantee must initiate the project
funded. If not, the subgrantee must report to DCJS, in writing, the steps taken to initiate
the project, the reasons for the delay, and the expected starting date, If the project is not
operational within 90 days of the start date, the subgrantee must obtain approval in
writing from DCJS for a new implementation date or DCJS may cancel and terminate
the project and redistribute the funds.

40. Budget amendments

No amendment to the approved budget may be made without the prior approval of
DCJS. No more than two (2) budget amendments will be permitted during the grant
period. Budget amendments must be requested using the online Grants Management
Information System (GMIS), accompanied with a narrative, The deadline for all budget
amendments to be submitted will be 45 days prior to the end of the grant year.

13|Pa




41. Financial audits 

The sub grantee agrees to forward a copy to DCJS of the sub grantee's scheduled 
financial statement audit for the fiscal year that covers the grant award period. If the 
subgrantee is a local government or non-profit organization and expends $750,000 or 
more in federal awards (from all sources) during its fiscal year, the subgrantee is 
required to submit the appropriate single or program specific audit in accordance with 
the provisions outlined in 2CFR Paii 200 Subpart F. 

42. Procurement 

The subgrantee agrees to provide for fair and open competition when procuring goods 
and services with award funds and to maintain documented procurement policies and 
procedures. Permission to make a sole source procurement requires the prior approval of 
DCJS. Any request for exemption to this regulation must be filed in writing. 

43. Conflict of interest 

All subgrantees must have a written conflict of interest policy. The sub grantee certifies 
that it will disclose in writing any potential conflict of interest to DCJS in accordance 
with applicable federal awarding agency policy as required in 2 C.F.R. Part 200, Subpart 
E § 200.112. 

44. Financial management systems 

All subgrantees are required to establish and maintain adequate accounting systems and 
financial records and to accurately account for funds awarded to them. They must have a 
financial management system in place that is able to record and report on the receipt, 
obligation, and expenditure of grant funds. Subgrantees must properly track the use of 
award funds and maintain adequate suppmiing documentation including maintaining 
proper documentation for all paid grant and match staff and volunteer time repo1ied. 
Further information is available in the DOI Financial Guide at 
https://ojp.gov/financialguide/doj/pdfs/DOJ FinancialGuide.pdf. 

45. Program income 

Program income, as defined by 2 C.F.R. 200.80, means gross income earned by a non­
federal entity that is directly generated by a supported activity or earned as a result of the 
federal award during the period of performance. Without prior approval, program 
income must be deducted from total allowable costs to determine the net allowable 
costs. In order to add program income to a subaward, subgrantees must seek approval 
from DCJS prior to generating any program income. Any program income added to a 
subaward must be used to support activities that were approved in the budget and follow 
the conditions of the subaward agreement. Any program income approved by DCJS 
must be reported by the subgrantee to DCJS so that it is reported on the quarterly 
Federal Financial Report (SF-425) in accordance with the addition alternative. If the 

14 IP a g e 

41. Financial audits

The subgrantee agrees to forward a copy to DCIS of the subgrantee’s scheduled
financial statement audit for the fiscal year that covers the grant award period. If the
subgrantee is a local government or non-profit organization and expends $750,000 or
more in federal awards (from all sources) during its fiscal year, the subgrantee is
required to submit the appropriate single or program specific audit in accordance with
the provisions outlined in 2CFR Part 200 Subpart F.

42. Procurement

The subgrantee agrees to provide for fair and open competition when procuring goods
and services with award funds and to maintain documented procurement policies and
procedures. Permission to make a sole source procurement requires the prior approval of
DCJS. Any request for exemption to this regulation must be filed in writing.

43. Conflict of interest

All subgrantees must have a written conflict of interest policy. The subgrantee certifies
that it will disclose in writing any potential conflict of interest to DCJS in accordance
with applicable federal awarding agency policy as required in 2 C.F.R. Part 200, Subpart
E § 200.112,

44, Financial management systems

All subgrantees are required to establish and maintain adequate accounting systems and
financial records and to accurately account for funds awarded to them. They must have a
financial management system in place that is able to record and report on the receipt,
obligation, and expenditure of grant funds. Subgrantees must properly track the use of
award funds and maintain adequate supporting documentation including maintaining
proper documentation for all paid grant and match staff and volunteer time reported.
Further information is available in the DOJ Financial Guide at
hitps://ojp.gov/financialguide/doj/pdfyDOJ_FinancialGuide.pdf .

45, Program income

Program income, as defined by 2 C.F.R. 200.80, means gross income earned by a non-
federal entity that is directly generated by a supported activity or earned as a result of the
federal award during the period of performance. Without prior approval, program
income must be deducted from total allowable costs to determine the net allowable
costs. In order to add program income to a subaward, subgrantees must seek approval
from DCIS prior to generating any program income. Any program income added to a
subaward must be used to support activities that were approved in the budget and follow
the conditions of the subaward agreement. Any program income approved by DCJS
must be reported by the subgrantee to DCJS so that it is reported on the quarterly
Federal Financial Report (SF-425) in accordance with the addition alternative. If the

14|Page




program income amount changes (increases or decreases) during the project period, 
DCJS must provide approval by the end of the project period. Failure to comply with 
these requirements may result in audit findings for both the recipient and the subgrantee. 

Project income must be repo1ied on the Subgrantee Financial Report for Project Income 
provided by DCJS. Instructions for the Project Income form can be downloaded at: 
http://www.dcjs.virginia.gov/forms/grants/subgrantProjectlncomelnstructions.doc. The 
Project Income form can also be downloaded from the DCJS website at: 
http://www.dcjs.virginia.gov/forms/grants/subgrantProjectlncome.xls. Examples of 
project income might include service fees; client fees; usage or rental fees; sales of 
materials; and income received from sale of seized and forfeited assets (cash, personal or 
real property included). 

46. Change in personnel 

The subgrantee agrees to submit the DCJS Program Change/Update form when there are 
some personnel change in the program. Available on the DCJS website at: 
h ttps ://www. dcj s. virginia. gov /victims-services/forms. 

47. Required reports 

The subgrantee agrees to submit, on or before scheduled due dates, such reports as 
required by DCJS. This includes filing required reports using the online Grants 
Management Information System (GMIS). Failure to submit rep01is by the deadline 
dates may result in delay for reimbursement requests and/or cancellation of the 
subaward. 

48. Delegation of responsibility 

Any delegation ofresponsibility for carrying out grant-funded activities to any entity 
must be pursuant to a written memorandum of understanding by which the 
implementing organization agrees to comply with alt applicable grant terms, conditions 
and assurances. Any such delegation notwithstanding, the applicant acknowledges by 
its acceptance of the award its ultimate responsibility for compliance with alt terms, 
conditions and assurances of the grant award. 

49. Publication disclaimer 

The subgrantee agrees that all materials and publications (written, web-based, audio­
visual, or any other fonnat) resulting from subaward activities shall contain the 
following statement: "This project was supported by Subgrant No. ____ _ 
awarded by the Virginia Depaiiment of Criminal Justice Services for the Office on 
Violence Against Women, U.S. Department of Justice's SAS Formula Grant Program. 
The opinions, findings, conclusions, and recommendations expressed in this 
publication/program/exhibition are those of the author(s) and do not necessarily reflect 
the views of the state or the U.S. Department of Justice." 

15 Ir a g c 

program income amount changes (increases or decreases) during the project period,
DCIS must provide approval by the end of the project period. Failure to comply with
these requirements may result in audit findings for both the recipient and the subgrantee.

Project income must be reported on the Subgrantee Financial Report for Project Income
provided by DCJS. Instructions for the Project Income form can be downloaded at:
http:/Avww dejs. virginia. gov/forms/grants/subgrantProjectIncomelnstructions.doc, The
Project Income form can also be downloaded from the DCJS website at:
http:/Avww.dejs. virginia. gov/forms/grants/subgrantProjectIncome.xls. Examples of
project income might include service fees; client fees; usage or rental fees; sales of
materials; and income received from sale of seized and forfeited assets (cash, personal or
real property included),

46. Change in personnel

The subgrantee agrees to submit the DCJS Program Change/Update form when there are
some personnel change in the program. Available on the DCJS website at
https://www.dejs, virginia. gov/ victims-services/forms

47. Required reports

The subgrantee agrees to submit, on or before scheduled due dates, such reports as
required by DCJS. This includes filing required reports using the online Grants
Management Information System (GMIS). Failure to submit reports by the deadline
dates may result in delay for reimbursement requests and/or cancellation of the
subaward.

48. Delegation of responsibility

Any delegation of responsibility for carrying out grant-funded activities to any entity
must be pursuant to a written memorandum of understanding by which the
implementing organization agrees to comply with all applicable grant terms, conditions
and assurances. Any such delegation notwithstanding, the applicant acknowledges by
its acceptance of the award its ultimate responsibility for compliance with all terms,
conditions and assurances of the grant award.

49. Publication disclaimer

‘The subgrantee agrees that all materials and publications (written, web-based, audio-
visual, or any other format) resulting from subaward activities shall contain the
following statement: "This project was supported by Subgrant No.

awarded by the Virginia Department of Criminal Justice Services for the Office on
Violence Against Women, U.S. Department of Justice's SAS Formula Grant Program,
The opinions, findings, conclusions, and recommendations expressed in this
publication/progranvexhibition are those of the author(s) and do not necessarily reflect
the views of the state or the U.S. Department of Justice.”

15|Page




50. Copyrighted works 

Pursuant to 2 C.F.R. 200.315(b ), the recipient may copyright any work that is subject to 
copyright and was developed, or for which ownership was acquired, under this award. 
OVW reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, 
or othe1wise use the work, in whole or in part (including in the creation of derivative 
works), for federal purposes, and to authorize others to do so. 

OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, 
publish, or otherwise use, in whole or in part (including in the creation of derivative 
works), any work developed by a sub grantee of this award, for federal purposes, and to 
authorize others to do so. 

In addition, the recipient (or sub grantee, contractor, or subcontractor of this award at any 
tier) must obtain advance written approval from the OVW program manager assigned to 
this award, and must comply with all conditions specified by the program manager in 
connection with that approval, before: 1) using award funds to purchase ownership of, or 
a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or 
portion thereof, into a new work developed under this award. 

It is the responsibility of the recipient (and of each sub grantee, contractor, or 
subcontractor as applicable) to ensure that this condition is included in any subaward, 
contract, or subcontract under this award. 

51. Consultant compensation rates 

The subgrantee acknowledges that consultants paid with award funds generally may not 
be paid at a rate in excess of $81.25 per hour, not to exceed $650 per day. To exceed this 
specified maximum rate, recipients must submit to DCJS a detailed justification and 
have such justification approved by DCJS, prior to obligation or expenditure of such 
funds. Issuance of this award or approval of the award budget alone does not indicate 
approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per day. 
Although prior approval is not required for consultant rates below this specified 
maximum rate, recipients are required to maintain documentation to support all daily or 
hourly consultant rates. 

52. Use of funds for direct intervention and related assistance 

The sub grantee agrees that funds will only be used for the provision of direct 
intervention and related assistance to victims of sexual violence and their family and 
household members, including 24-hour crisis line services, medical and criminal 
justice/civil legal accompaniment, advocacy, and short term individual and group 
support counseling. Funds cannot be used towards prevention education efforts, projects 
focused on training allied professionals and/or communities, or the establishment or 
maintenance of Sexual Assault Response Teams. 

161 Pagc 

50. Copyrighted works

Pursuant to 2 C.F.R. 200.315(b), the recipient may copyright any work that is subject to
copyright and was developed, or for which ownership was acquired, under this award.
OVW reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish,
or otherwise use the work, in whole or in part (including in the creation of derivative
works), for federal purposes, and to authorize others to do so.

OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce,
publish, or otherwise use, in whole or in part (including in the creation of derivative
works), any work developed by a subgrantee of this award, for federal purposes, and to
authorize others to do so.

In addition, the recipient (or subgrantee, contractor, or subcontractor of this award at any
tier) must obtain advance written approval from the OVW program manager assigned to
this award, and must comply with all conditions specified by the program manager in
connection with that approval, before: 1) using award funds to purchase ownership of, or
a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or
portion thereof, into a new work developed under this award.

It is the responsibility of the recipient (and of each subgrantee, contractor, or
subcontractor as applicable) to ensure that this condition is included in any subaward,
contract, or subcontract under this award.

51. Consultant compensation rates

The subgrantee acknowledges that consultants paid with award funds generally may not
be paid at a rate in excess of $81.25 per hour, not to exceed $650 per day. To exceed this
specified maximum rate, recipients must submit to DCJS a detailed justification and
have such justification approved by DCJS, prior to obligation or expenditure of such
funds. Issuance of this award or approval of the award budget alone does not indicate
approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per day.
Although prior approval is not required for consultant rates below this specified
maximum rate, recipients are required to maintain documentation to support all daily or
hourly consultant rates.

52. Use of funds for direct intervention and related assistance

The subgrantee agrees that funds will only be used for the provision of direct
intervention and related assistance to victims of sexual violence and their family and
household members, including 24-hour crisis line services, medical and criminal
justice/civil legal accompaniment, advocacy, and short term individual and group
support counseling. Funds cannot be used towards prevention education efforts, projects
focused on training allied professionals and/or communities, or the establishment or
maintenance of Sexual Assault Response Teams.

16|P





53. Activities that compromise victim safety and recovery or undermine offender 
accountability 

The subgrantee agrees that grant funds will not support activities that compromise 
victim safety and recovery or undermine offender accountability, such as: procedures or 
policies that exclude victims from receiving safe shelter, advocacy services, counseling, 
and other assistance based on their actual or perceived sex, age, immigration status, race, 
religion, sexual orientation, gender identity, mental health condition, physical health 
condition, criminal record, work in the sex industry, or the age and/or sex of their 
children; procedures or policies that compromise the confidentiality of information and 
privacy of persons receiving OVW-funded services; procedures or policies that impose 
requirements on victims in order to receive services (e.g., seek an order of protection, 
receive counseling, participate in couples' counseling or mediation, report to law 
enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to 
ensure service providers conduct safety planning with victims; project design and 
budgets that fail to acco,unt for the access needs of participants with disabilities and 
participants who have limited English proficiency or are Deaf or hard of hearing; or any 
other activities outlined in the solicitation under which the approved application was 
submitted. 

54. Misuse of award funds 

The sub grantee understands and agrees that misuse of award funds may result in a range 
of penalties, including suspension of current and future funds, suspension or debarment 
from federal grants, recoupment of monies provided under an award, and civil and/or 
criminal penalties. 

55. Limitation on the use of funds to approved activities 

The subgrantee agrees that grant funds will be used only for the purposes described in 
the subgrantee's approved application. The sub grantee must not undertake any work or 
activities that are not described in the grant application, and must not use staff, 
equipment, or other goods or services paid for with grant funds for such work or 
activities, without prior written approval from DCJS. 

56. Subgrantee product development 

The subgrantee agrees to ensure that materials and products (written, visual, or sound) 
developed with OVW formula grant program funding fall within the scope of the grant 
program and do not compromise victim safety. 

17J P<1ge 

53. Activities that compromise victim safety and recovery or undermine offender
accountability

The subgrantee agrees that grant funds will not support activities that compromise
victim safety and recovery or undermine offender accountability, such as: procedures or
policies that exclude victims from receiving safe shelter, advocacy services, counseling,
and other assistance based on their actual or perceived sex, age, immigration status, race,
religion, sexual orientation, gender identity, mental health condition, physical health
condition, criminal record, work in the sex industry, or the age and/or sex of their
children; procedures or policies that compromise the confidentiality of information and
privacy of persons receiving OVW-funded services; procedures or policies that impose
requirements on victims in order to receive services (e.g. seek an order of protection,
receive counseling, participate in couples' counseling or mediation, report to law
enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to
ensure service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with disabilities and
participants who have limited English proficiency or are Deaf or hard of hearing; or any
other activities outlined in the solicitation under which the approved application was
submitted.

54. Misuse of award funds

The subgrantee understands and agrees that misuse of award funds may result in a range
of penalties, including suspension of current and future funds, suspension or debarment
from federal grants, recoupment of monies provided under an award, and civil and/or
criminal penalties.

55. Limitation on the use of funds to approved activities

‘The subgrantee agrees that grant funds will be used only for the purposes described in
the subgrantee’s approved application. The subgrantee must not undertake any work or
activities that are not described in the grant application, and must not use staff,
equipment, or other goods or services paid for with grant funds for such work or
activities, without prior written approval from DCJS.

56, Subgrantee product development
The subgrantee agrees to ensure that materials and products (written, visual, or sound)

developed with OVW formula grant program funding fall within the scope of the grant
program and do not compromise victim safety.

I7|Page




57. Program Guidelines 

The subgrantee agrees to comply with the applicable Grant Program Guidelines and 
Attachments, available here: https://www.dcjs.virginia.gov/grants/programs/cy-2020-
sexual-assault-services-program-sasp 

58. Nonprofit status of subgrantees 

Subgrantees, except governmental rape crisis centers and tribal governmental programs, 
must be organizations that are described in section 501 ( c )(3) of the Internal Revenue 
Code of 1986 and are exempt from taxation under section 501(a) of that Code. 

Unless otherwise stated, Special Conditions listed in item #59 must be met by March 1,2020. If 
they remain unmet after this date, then the subgrantee must report to the DCJS, by letter, the steps 
taken to achieve compliance, the reasons for non-compliance, and the expected date of compliance. 
DCJS may terminate grant funding based upon unexplained or unreasonable failure to substantially 
comply with special conditions within reasonable specified timeframes. 

59. Prior to DCJS disbursing funds, the subgrantee must comply with the following special 
conditions: 

60. Employment eligibility verification for hiring under the award 

The recipient must ensure that, as part of the hiring process for any position within the United 
States that is or will be funded (in whole or in part) with award funds, the recipient (or any 
subrecipient) properly verifies the employment eligibility of the individual who is being hired, 
consistent with the provisions of 8 U.S.C. § 1324a(a)(l) and (2). The details of the recipient's 
obligations under this condition are posted on the OVW website at 
https://www.justice.gov/ovw/award-conditions (Award Condition: Employment eligibility 
verification for hiring under award), and are incorporated by reference here. 

61. Unreasonable restrictions on competition under the award; association with federal 
government 

No recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate 
against any person or entity on the basis of such person or entity's status as an "associate of the 
federal government" (or on the basis of such person or entity's status as a parent, affiliate, or 
subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as 
specifically authorized by DOJ. The details of the recipient's obligations under this condition are 
posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award 
Condition: Unreasonable restrictions on competition under the award; association with federal 
government), and are incorporated by reference here. 

18I Page 

57. Program Guidelines

The subgrantee agrees to comply with the applicable Grant Program Guidelines and
Attachments, available here: https://www.dejs, virginia gov/grants/programs/cy-2020-
sexual-assault-services-program-sasp

58, Nonprofit status of subgrantees

‘Subgrantees, except governmental rape crisis centers and tribal governmental programs,
must be organizations that are described in section 501(c)(3) of the Internal Revenue
Code of 1986 and are exempt from taxation under section 501(a) of that Code.

Unless otherwise stated, Special Conditions listed in item #59 must be met by March 1,2020. If
they remain unmet after this date, then the subgrantee must report to the DCJS, by letter, the steps
taken to achieve compliance, the reasons for non-compliance, and the expected date of compliance.
DCIS may terminate grant funding based upon unexplained or unreasonable failure to substantially
comply with special conditions within reasonable specified timeframes.

59. Prior to DCJS disbursing funds, the subgrantee must comply with the following special
conditions:

60. Employment eligibility verification for hiring under the award
The recipient must ensure that, as part of the hiring process for any position within the United
States that is or will be funded (in whole or in part) with award funds, the recipient (or any
subrecipient) properly verifies the employment eligibility of the individual who is being hired,
consistent with the provisions of 8 U.S.C. § 1324a(a)(1) and (2). The details of the recipient's
obligations under this condition are posted on the OVW website at

hitps://www. justice. gov/ovw/award-conditions (Award Condition: Employment eligibility
verification for hiring under award), and are incorporated by reference here.

ion with federal

61. Unreasonable restrictions on competition under the award; associ
government

No recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate
against any person or entity on the basis of such person or entity's status as an "associate of the
federal government" (or on the basis of such person or entity's status as a parent, affiliate, or
subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as
specifically authorized by DOJ. The details of the recipient's obligations under this condition are
posted on the OVW website at https://www justice. gov/ovw/award-conditions (Award
Condition: Unreasonable restrictions on competition under the award; association with federal
government), and are incorporated by reference here.

I8|Page




62. Determinations of suitability to interact with participating minors 

SCOPE. This condition applies to this award if it is indicated in the application for the award (as 
approved by DOJ) (or in the application for any subaward at any tier), the DOI funding 
announcement (solicitation), or an associated federal statute - that a purpose of some or all of the 
activities to be carried out under the award (whether by the recipient or a subrecipient at any tier) 
is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any 
tier, must make dete1minations of suitability before certain individuals may interact with 
participating minors . This requirement applies regardless of an individual's employment status. 
The details of this requirement are posted on the OVW web site at 
https ://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability 
required, in advance, for certain individuals who may interact with participating minors), and are 
incorporated by reference here . 

191 Pagc 

62. Determinations of suitability to interact with participating minors

SCOPE. This condition applies to this award if it is indicated in the application for the award (as,
approved by DOJ) (or in the application for any subaward at any tier), the DOJ funding
announcement (solicitation), or an associated federal statute - that a purpose of some or all of the
activities to be carried out under the award (whether by the recipient or a subrecipient at any tier)
is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any
tier, must make determinations of suitability before certain individuals may interact with
participating minors. This requirement applies regardless of an individual's employment status.
‘The details of this requirement are posted on the OVW web site at

https://www, justice. gov/ovw/award-conditions (Award condition: Determination of suitability
required, in advance, for certain individuals who may interact with participating minors), and are
incorporated by reference here.

19|Page




REPORTING REQUIREMENTS AND PROJECTED DUE DATES 

Subgrantee: Russell 

Virginia Department of Criminal Justice Services 
1100 Bank Street, 121h Floor 
Richmond, Virginia 23219 

Violence Against Women's Act 

DUNS Number: 040157851 
Grant Staii Date: 01/01/2020 

DCJS Grant Number: 20-P4705VA19 
Grant End Date: 12/31/2020 

REPORTING REQUIREMENTS 

By accepting the accompanying grant award, you are agreeing to submit online quarterly 
financial and progress reports for this grant throughout the grant period, as well as final reports 
to close the grant. No eligible current recipient of funding will be considered for continuation 
funding if, as of the continuation application due date, any of the required financial and progress 
reports for the current grant are more than 30 days overdue. For good cause, submitted in writing 
by the grant recipient, DCJS may waive this provision. 

To submit reports, requests, and to view your grant award, refer to the Grants Management 
Information System (GMIS) at our website: www.dcjs.virginia.gov/grants/gmis-online. In order 
to use this web-based system, if you have not previously done so, you must obtain a user name 
and password set up by your Finance Officer. 

• FINANCIAL REPORTS are due within 15 days after the end of each calendar quarter and 
must be approved by your locality's Financial Officer. Reports are required even if no 
expenditures occurred during the quarter. If the due date falls on a weekend or non-business 
day, the report is due on the next business day. For financial questions, contact Bill Dodd at 
(804) 371-0638 or via email at [email protected] or Mark Fero at (804) 225-
2782 or via email at [email protected]. 

• PROGRESS REPORTS for most grant programs are due within 15 days after the end of 
each calendar quarter and must be approved by your DCJS Grant Monitor. 

• REQUEST FOR FUNDS for most grant programs are processed quarterly. Requests must 
be preceded by the previous quarter's financial and approved progress reports. For request 
for funds questions, contact Bill Dodd at (804) 371-0638 or via email at 
[email protected] or Mark Fero at (804) 225-2782 or via email at 
Mark.F ero@dcj s. virginia. gov. 

• BUDGET AMENDMENTS can be submitted for most DCJS programs with prior approval 
through our online Grants Management Information System (GMIS). Please review your 
Special Conditions carefully to determine the requirements and procedures for amending 
budgets. For budget amendment questions, contact your assigned Grant Monitor. 

---------~----------------··----·---- . --------------··-··---------·····-~ .., ___ -· ··--·· - -
20 IP a g c 

REPORTING REQUIREMENTS AND PROJECTED DUE DATES

Virginia Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219

Violence Against Women's Act

Subgrantee: Russell
DUNS Number: 040157851 DCJS Grant Number: 20-P4705VA19
Grant Start Date: 01/01/2020 Grant End Date: 12/31/2020

REPORTING REQUIREMENTS

By accepting the accompanying grant award, you are agreeing to submit online quarterly
financial and progress reports for this grant throughout the grant period, as well as final reports
to close the grant, No eligible current recipient of funding will be considered for continuation
funding if, as of the continuation application due date, any of the required financial and progress
reports for the current grant are more than 30 days overdue. For good cause, submitted in writing
by the grant recipient, DCJS may waive this provision.

To submit reports, requests, and to view your grant award, refer to the Grants Management
Information System (GMIS) at our website: www.dejs. virginia gov/grants/gmis-online, In order
to use this web-based system, if you have not previously done so, you must obtain a user name
and password set up by your Finance Officer.

FINANCIAL REPORTS are due within 15 days after the end of each calendar quarter and
must be approved by your locality’s Financial Officer. Reports are required even if no
expenditures occurred during the quarter. If the due date falls on a weekend or non-business
day, the report is due on the next business day. For financial questions, contact Bill Dodd at
(804) 371-0638 or via email at Bill, Dodd @dcjs.virginia.gov or Mark Fero at (804) 225-
2782 or via email at Mark, Fero@dcjs. virginia. gov.

PROGRESS REPORTS for most grant programs are due within 15 days after the end of
each calendar quarter and must be approved by your DCJS Grant Monitor.

REQUEST FOR FUNDS for most grant programs are processed quarterly. Requests must
be preceded by the previous quarter’s financial and approved progress reports. For request
for funds questions, contact Bill Dodd at (804) 371-0638 or via email at

Bill. [email protected] or Mark Fero at (804) 225-2782 or via email at

[email protected].

BUDGET AMENDMENTS can be submitted for most DCJS programs with prior approval
through our online Grants Management Information System (GMIS). Please review your
Special Conditions carefully to determine the requirements and procedures for amending
budgets. For budget amendment questions, contact your assigned Grant Monitor.

20|Page




• GRANT CLOSEOUT: The last quarterly financial report of a project using federal funds 
must indicate any unpaid obligations that may exist at the expiration of the grant award 
period. The sub grantee has up to 45 days from the end of the award period to liquidate any 
unpaid obligations and submit a final financial report. The liquidation period exists to allow 
projects time to receive final invoices and make final payments -- no new obligations may 
be incurred during this period. Closeout questions should be directed to Andrew 
Wooldridge (804) 225-1863 or via email at [email protected] or 
Mark Fero at (804) 225-2782 or via email at [email protected]. 

REPORTING SCHEDULE 

CALENDAR REPORT 
QUARTER ENDING DUE DATES 

3/31/2020 4/15/2020 

613012020 7115/2020 

913012020 10/15/2020 

12/31/2020 1/15/2021 

Final Report 2114/2021 

GENERAL HELPDESK INFORMATION 

GMIS Online: Send an email to [email protected]. 

CIMS or VSDVVF Repo1iing Software: Call (804) 786-4576 or (804) 225-4868. 

211 Pagc 

* GRANT CLOSEOUT: The last quarterly financial report of a project using federal funds
must indicate any unpaid obligations that may exist at the expiration of the grant award
period. The subgrantee has up to 45 days from the end of the award period to liquidate any
unpaid obligations and submit a final financial report. The liquidation period exists to allow
projects time to receive final invoices and make final payments -- no new obligations may
be incurred during this period. Closeout questions should be directed to Andrew
Wooldridge (804) 225-1863 or via email at Andrew. Wooldridge@dcjs. virginia, gov or
Mark Fero at (804) 225-2782 or via email at Mark, [email protected],

REPORTING SCHEDULE
CALENDAR REPORT
QUARTER ENDING DUE DATES
3/31/2020 4/15/2020
6/30/2020 7/15/2020
9/30/2020 10/15/2020
12/31/2020 1/15/2021
Final Report 2/14/2021

GENERAL HELPDESK INFORMATION

GMIS Online: Send an email to grantsweb@dcjs. virginia. gov.
CIMS or VSDVVF Reporting Software: Call (804) 786-4576 or (804) 225-4868.

21|Page




Buchanan County Dickenson County Russell County Tazewell County 
P.O. Box 618 P.O. Box 768 P.O. Box 2347 P.O. Box 350 
1051 Rosebud Road 334 Brush Creek Road 75 Rogers Street 253 Chamber Drive 
Grundy, VA 24614 Clintwood, VA 24228 Lebanon, VA 24266 Tazewell, VA 24651 
Phone: 276-935-4591 Phone: 276-926-4979 Phone: 276-889-7621 Phone: 276-988-5585 
Fax: 276-935-4537 Fax: 276-926-4426 Fax: 276-889-7699 Fax: 276-988-5471 

COMMONWEALTH OF VIRGINIA 

Eleanor S. Cantrell, M.D. 
District Health Director 

VIRGINIA DEPARTMENT OF HEALTH 
Cumberland Plateau Healtlt District 

P.O. Box 2347 - 224 Clydesway Drive - Suite B 
Lebanon, VA . 24266 

Stewards for Optimum 
Community Health 

"CPHD: Protecting You and Your Environment - Better Health, Better Home, Better Horizons!" 

November 15, 2019 

Russell County Board of Supervisors 
Attention: Lonzo Lester, County Administrator 
137 Highland Drive 
Lebanon, VA 24266 

Dear Mr. Lester: 

Enclosed for your review and signature are three original Local Government Agreements. The Local 
Government Agreements note the local and state appropriations for Fiscal Year 2020. The attachments 
show the public health services (mandated and optional) to be assured by the local health department. 

Please have the local authorizing officer sign and date each Local Government Agreement. Each 
form must contain original signature. Please return all three signed forms to the following address: 

Cumberland Plateau Health District 
Attention: Anna H. Stevens, General Administrative Manager 
P. 0 . Box 2347 
224 Clydesway Drive Suite B 
Lebanon, VA 24266 

These signed forms will be forwarded to Richmond for additional signatures. When the forms are returned 
to this office, a file copy will be sent to you. If you have any questions, please let me know. 

Sincerely, 

tfl~ 1cJ ·S/J4J&wJJ 
Anna H. Stevens 
General Administrative Manager 

Enclosures: 2 

~DH 
VIRGINIA 

DEPARTMENT 
OF HEALTH 

ProlecUng You ind Your Envlronm•nt 

http://www. vdh. virginia. gov 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Buchanan County Dickenson County Russell County ‘Tazewell County

P.O, Box 618 P.O. Box 768 P.O. Box 2347 P.O, Box 350
1051 Rosebud Road 334 Brush Creek Road. 75 Rogers Suet 253 Chamber Drive

Grundy, VA 24614 Clintwood, VA 24228 Lebanon, VA. 24266 Tazewell, VA 24651
Phone: 276-935-4591 Phone: 276-926-4979 Phone: 276-889-7621 Phone: 276-988-5585,
Fax: 276935-4537 Fax: 276-926-4426 Fox: 276-889-7699 Fax: 276-988-5471

COMMONWEALTH OF VIRGINIA
‘VIRGINIA DEPARTMENT OF HEALTH

Cumberland Plateau Health District Stewards for Optimum

P.O. Box 2347 ~ 224 Clydesway Drive ~ Suite B Community Health
Lebanon, VA. 24266

“CPHD: Protecting You and Your Environment — Better Health, Better Home, Better Horizon:

Eleanor 8, C
District Health

November 15, 2019

Russell County Board of Supervisors
‘Attention: Lonzo Lester, County Administrator
137 Highland Drive

Lebanon, VA 24266

Dear Mr, Lester:

Please have the local authorizing officer sign and date each Local Government Agreement. Each
form must contain original signature, Please return all three signed forms to the following address:

‘Cumberland Plateau Health District
Attention: Anna H. Stevens, General Ad
P.O, Box 2347

224 Clydesway Drive Suite B

Lebanon, VA 24266

istrative Manager

‘These signed forms will be forwarded to Richmond for additional signatures. When the forms are returned
10 this office, a file copy will be sent to you. If you have any questions, please let me know.

Sincerely,

Gorrine I Speaena)

Anna H, Stevens
General Administrative Manager

Enclosures: 2





AGREEMENT BETWEEN THE VIRGINIA DEPARTMENT OF HEALTH AND THE 
RUSSELL COUNTY BOARD OF SUPERVISORS FOR FUNDING AND SERVICES OF 

THE RUSSELL COUNTY HEAL TH DEPARTMENT 

This agreement ("Agreement") for the services to be provided by the Russell County Health 
Department and the funding therefore is by and between the Virginia Department of Health ("VDH") and the 
Russell County Board of Supervisors (collectively "the Parties"). 

The Agreement is created in satisfaction of the requirements of§ 32.1-31 of the Code of Virginia 
( 1950), as amended, in order to operate the Russell Health Department under the terms of this Agreement. 

NOW, THEREFORE, in consideration of the covenants and agreements in this Agreement, the 
sufficiency of which is acknowledged, the Parties agree as follows. 

§ 1. VDH, over the course of one fiscal year, will pay an amount not to exceed $500,758.00, 
from the state general fund to support the cooperative budget in accordance with, and dependent upon, 
appropriations by the General Assembly, and in like time frame, the Board of Supervisors of Russell County 
will provide by appropriation and in equal quarterly payments a sum of $309,740.00 local matching funds 
and $30,260.00 one-hundred percent local funds for a total of$340,000.00 local funds for this fiscal year. 

In addition, the Board of Supervisors has approved the Russell County Health Department to carry 
forward $0.00 in local matching funds for a total of $0.00 matching funds and an additional $0.00 in one­
hundred percent local funds from the prior fiscal year closing locality balance. 

These joint funds will be distributed in timely installments, as services are rendered in the operation 
of the Russell County Health Department, which shall perform public health services in Russell County as 
indicated in Attachment A(l .), and will perform services required by local ordinances as indicated in 
Attachment A(2.). Payments from the local government are due on the third Monday of each fiscal quaiter. 

§ 2. The term of the agreement begins July 1, 2019. This Agreement will be automatically 
extended on a state fiscal year to year renewal basis under the existing terms and conditions of the Agreement 
unless timely written notice of termination is provided by either party. Such written notice shall be given at 
least 60 days prior to the beginning of the fiscal year in which the termination is to be effective. 

§ 3. The Commonwealth of Virginia ("Commonwealth") and VDH shall be responsible for 
providing liability insurance coverage and will provide legal defense for state employees of the local health 
department for acts or occurrences arising from performance of activities conducted pursuant to state statutes 
and regulations. 

A. The responsibility of the Commonwealth and VDH to provide liability insurance 
coverage shall be limited to and governed by the Commonwealth of Virginia 
Public Liability Risk Management Plan, established under§ 2.2-1837 of the Code 
of Virginia (1950), as amended. Such insurance coverage shall extend to the 
services specified in Attachments A( 1.) and A(2. ), unless the locality has opted to 
provide coverage for the employee under the Public Officials Liability Self­
Insurance Plan, established under§ 2.2-1839 ofthe Code of Virginia (1950), as 
amended, or under a policy procured by the locality. 

B. The Commonwealth and VDH will be responsible for providing legal defense for 
those acts or occurrences arising from the performance of those services listed in 
Attachment A( 1. ), conducted in the performance of this contract, as provided for 
under the Code of Virginia and as provided for under the terms and conditions of 
the Commonwealth of Virginia Public Liability Risk Management Plan. 

LOA-Revised July 2018 

AGREEMENT BETWEEN THE VIRGINIA DEPARTMENT OF HEALTH AND THE
RUSSELL COUNTY BOARD OF SUPERVISORS FOR FUNDING AND SERVICES OF
THE RUSSELL COUNTY HEALTH DEPARTMENT

‘This agreement (“Agreement”) for the services to be provided by the Russell County Health
Department and the funding therefore is by and between the Virginia Department of Health (*VDH") and the
Russell County Board of Supervisors (collectively “the Parties”).

‘The Agreement is created in satisfaction of the requirements of § 32.1-31 of the Code of Virginia
(1950), as amended, in order to operate the Russell Health Department under the terms of this Agreement

NOW, THEREFORE, in consideration of the covenants and agreements in this Agreement, the
sufficiency of which is acknowledged, the Parties agree as follows,

§ 1. VDI, over the course of one fiscal year, will pay an amount not to exceed $500,758.00,
from the state general fund to support the cooperative budget in accordance with, and dependent upon,
appropriations by the General Assembly, and in like time frame, the Board of Supervisors of Russell County
will provide by appropriation and in equal quarterly payments a sum of $309,740.00 local matching funds
and $30,260.00 one-hundred percent local funds for a total of $340,000.00 local funds for this fiscal year.

In addition, the Board of Supervisors has approved the Russell County Health Department to carry
forward $0.00 in local matching funds for a total of $0.00 matching funds and an additional $0.00 in one-
hundred percent local funds from the prior fiscal year closing locality balance.

‘These joint funds will be distributed in timely installments, as services are rendered in the operation
of the Russell County Health Department, which shall perform public health services in Russell County
indicated in Attachment A(I.), and will perform services required by local ordinances as indicated in
Attachment A(2.). Payments from the local government ate due on the third Monday of each fiscal quarter.

§2. The term of the agreement begins July 1, 2019. This Agreement will be automatically
‘extended on a state fiscal year to year renewal basis under the existing terms and conditions of the Agreement
unless timely written notice of termination is provided by either party. Such written notice shall be given at
least 60 days prior to the beginning of the fiscal year in which the termination is to be effective.

§3. The Commonwealth of Virginia (“Commonwealth”) and VDH shall be responsible for
providing liability insurance coverage and will provide legal defense for state employees of the local health
department for acts or occurrences arising from performance of activities conducted pursuant to state statutes
and regulations,

A ‘The responsibility of the Commonwealth and VDH to provide liability insurance
coverage shall be limited to and governed by the Commonwealth of Virginia
Public Liability Risk Management Plan, established under § 2.2-1837 of the Code
of Virginia (1950), as amended. Such insurance coverage shall extend to the
services specified in Attachments A(I.) and A(2.), unless the locality has opted to
provide coverage for the employee under the Public Officials Liability Self
Insurance Plan, established under § 2.2-1839 of the Code of Virginia (1950), as
amended, or under a policy procured by the locality.

B. ‘The Commonwealth and VDH will be responsible for providing legal defense for
those acts or occurrences arising from the performance of those services listed in
Attachment A(1.), conducted in the performance of this contract, as provided for
under the Code of Virginia and as provided for under the terms and conditions of
the Commonwealth of Virginia Public Liability Risk Management Plan,

LGA-Revised July 2018




C. Services listed in Attachment A(2.), any services performed pursuant to a local 
ordinance, and any services authorized solely by Title 15.2 of the Code of 
Virginia (1950), as amended, when performed by a state employee, are herewith 
expressly exempted from any requirements of legal defense or representation by 
the Attorney General or the Commonwealth. For purposes of assuring the . 
eligibility of a state employee performing such services for liability coverage 
under the Commonwealth of Virginia Public Liability Risk Management Plan , 
the Attorney General has approved, pursuant to§ 2.2-507 of the Code of Virginia 
(1950), as amended, and the Commonwealth of Virginia Public Liability Risk 
Management Plan , the legal representation of said employee by the city or 
county attorney, and, the Board of Supervisors of Russell County hereby 
expressly agrees to provide the legal defense or representation at its sole expense 
in such cases by its local attorney. 

D. In no event shall the Commonwealth or VDH be responsible for providing legal 
defense or insurance coverage for local government employees. 

§ 4. Title to equipment purchased with funds appropriated by the local government and 
transferred to the Commonwealth, either as match for state dollars or as a purchase under appropriated funds 
expressly allocated to support the activities of the local health department, will be retained by the 
Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System. Local 
appropriations for equipment to be locally owned and controlled should not be remitted to the 
Commonwealth, and the local government's procurement procedures shall apply in the purchase. The locality 
assumes the responsibility to maintain the equipment and all records thereon. 

§ 5. This Agreement may only be amended or otherwise modified by an instrument in writing 
signed by the Parties. 

Robert W. Hicks 
Deputy Commissioner for Community Health Services 
Virginia Department of Health 

Date 

Eleanor S. Cantrell, MS 
District Health Director 
Cumberland Plateau Health District 

Date 

Local authorizing officer signature 

Authorizing officer printed name 

Authorizing officer title 

Date 

Approved as to form by the Office of the Attorney General on July 23, 2018 

Attachments: Local Government Agreement, Attachment A(l.) 
Local Government Agreement, Attachment A(2.) 

LGA-Revised July 2018 

Services listed in Attachment A(2.), any services performed pursuant to a local
ordinance, and any services authorized solely by Title 15.2 of the Code of
Virginia (1950), as amended, when performed by a state employee, are herewith
expressly exempted from any requirements of legal defense or representation by
the Attorney General or the Commonwealth, For purposes of assuring the
eligibility ofa state employee performing such services for liability coverage
under the Commonwealth of Virginia Public Liability Risk Management Plan
the Attorney General has approved, pursuant fo § 2.2-507 of the Code of V
(1950), as amended, and the Commonwealth of Virginia Public Liability Risk
Management Plan , the legal representation of said employee by the city or
county attorney, and, the Board of Supervisors of Russell County hereby
expressly agrees to provide the legal defense or representation at its sole expense
in such cases by its local attorney.

In no event shall the Commonwealth or VDH be responsible for providing legal
defense or insurance coverage for local government employees.

$4, Title to equipment purchased with funds appropriated by the local government and
transferred to the Commonwealth, either as match for state dollars or as @ purchase under appropriated funds
expressly allocated to support the activities of the local health department, will be retained by the
Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System, Local

appropri

ms for equipment to be locally owned and controlled should not be remitted to the

Commonwealth, and the local government's procurement procedures shall apply in the purchase. ‘The locality
assumes the responsibility to maintain the equipment and all records thereon,

§5. This Agreement may only be amended or otherwise modified by an instrument in writing,

signed by the Parties.

Robert W. Hicks

‘Local authorizing officer signature

Deputy Commissioner for Community Health Services

Date

Bleanor S. Cantrell, MS.
Health Director

‘ginia Department of Health

‘Authorizing officer ttle

Cumberland Plateau Health District

Date

Date

Approved as to form by the Office of the Attorney General on July 23, 2018

Attachments: Local Government Agreement, Attachment A(I.)
Local Government Agreement, Attachment A(2.)

LGA-Revised July 2018




I ' 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

BASIC PUBLIC HEAL TH SERVICES TO BE ASSURED BY LOCAL HEAL TH DEPARTMENTS 
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11) 

For Each Service Provided, Check Block for Highest Income Level Served 

Defined by All (specify 
COLLABORATIVE COMMUNITY HEAL TH IMPROVEMENT Income Federal income level 
PROCESS A only Regulations if not ALL) 

Assure that ongoing collaborative community health 
assessment and strategic health improvement 
planning processes are establ ished. To include public 
health , health care systems and community partners. x 
As provided for in §32.1-122.03 
Code Link-32.1-122.03; 
State Health Plan Link Virginia Plan for Well-Being 
2016-2020 

Defined by All (specify 
COMMUNICABLE DISEASE SERVICES Income Federal income level 

A only Regulations if not ALL) 

Immunization of patients against certa in diseases, 
including Childhood Immunizations x 
As provided for in 32.1-46 
Code Link-32.1-46 
Sexually transmitted disease screening , diagnosis, 
treatment, and surveillance x 
32.1-57 , Districts may provide counseling 
Code Link-32.1-57 

Surveillance and investigation of disease x 
32.1-35 and 32.1-39 
Code Links-32.1-35,. 32.1-39, 32.1-43 
HIV/AIDS surveillance, investigation, and sero 
prevalence survey x 
32.1-36, 32.1-36.1, 32.1-39 
Code Links-32.1-36, 32 .1-36.1,32.1-39 
Tuberculosis control screening , 
diagnosis, treatment, and surveillance x 
32.1-49, 32.1-50.1, and 32.1-54 

Code Links-32.1-49, 32.1-50, 32.1-50.1 

Defined by 
Income Federal All 

FAMILY PLANING SERVICES A only Regulations 
x 

Clinic services including drugs and 
Contraceptive supplies 
Family Planning Population Research Act of 1970, 
TilleX 
Code Link-32.1-77, 42 U.S.C 300 et seq ., and 
42 CFR Part 59 

x 
Pregnancy testing and counseling 

Family Planning Population Research Act of 1970, 
TitleX 

Code Link-32.1-77, 42 U.S.C. 300 et seq ., and 42 CFR 
Part 59\ 

Revised 07/201 8 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.)

VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES

BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (321-11)

For Each Service Provided, Check Block for Highest Income Level Served

COLLABORATIVE COMMUNITY HEALTH IMPROVEMENT
PROCESS.

Income
Aonly

Defined by
Federal
Regulations

‘Al (specify
income level
‘not ALL)

“Assure thal ongoing colaboralive communty heal
assessment and strategic health improvement
planning processes are established. To include public
healt, healthcare systems and community partners.
‘As provided for in §32.1-122.03,

Code Link-32.1-122.03:

State Heath Plan Link Vicania Pian for Well-Being

2016-2029

COMMUNICABLE DISEASE SERVICES

Income
Aonly

Defined by
Federal
Regulations

‘Al opeciy

income level
ifnot ALL)

Immunization of patients against certain diseas
including Childhood immunizations

{As provided for in 32.1-46

Code Link-32,1-48

x

‘Sexually transmitted disease screening, diagnosis,
treatment, and surveillance

32.1-57, Districts may provide counseling

‘Code Link-32.1-57

‘Surveillance and investigation of disease
32.1-35 and 32.1-39
‘Code Links-32.1-35, 92.1.9, 32.1-43

HIVIAIDS surveillance, investigation, and sero

prevalence survey
32.1-36, 32.1-96.1, 32.1-39

Code Links-32.1:38, 32.1:96.1.321:39

“Tuberculosis control screening,
diagnosis, treatment, and surveillance
32.1-49, 32.1-50.1, and 32.1-54

(Code Links-32.1-49, 32.1-50, 32.1-50.1

FAMILY PLANING SERVICES

Income
Aonly

Datned by
Federal
Regulations

Clinic services including drugs and
Contraceptive supplies

Family Planning Population Research Act of 1970,
Title x

Code Link-32.1-77, 42 U.S.C 300 et seq., and

42 CFR Part 59

Pregnancy testing and counseling
Family Planning Population Research Act of 1970,
Title X

‘Code Link-$2.1-77, 42 U.S.C. 300 et seq., and 42 CFR
Part 9\

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

BASIC PUBLIC HEAL TH SERVICES TO BE ASSURED BY LOCAL HEAL TH DEPARTMENTS 
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEAL TH TO BE MEDICALLY INDIGENT (32.1-11) 

Defined by 
CHILD HEAL TH SERVICES Income Federal 

A onlv Requlations 
Children Specialty Services; diagnosis , 
treatment, follow-up, and parent teaching 
32.1-77, 32.1-89 and 32.1-90 
Code Links-32.1-77, 32.1-89, 32.1-90 
Screening for genetic traits and inborn errors 
of metabolism, and provision of dietary 
supplements 
Code Links-32.1-65 32.1-67, 32 .1-68 
Well child care up to age 18 
Board of Health 
Code Link-32.1-77 
WIC : Federal grant requirement 
Public Law 108-265 as amended, Child Nutrition Act of x 
1966; Child Nutrition and WIC Reauthorization Act 
2009 
Code Link42 U.S.C. & 1786; 7 C.F.R. Part 26 
EPSDT: DMAS MOA 
Social Security Act section 1905(r) (5) 
Code Link-32.1-11 
Blood lead level testing 
Code Link-32.1-46.1 32.1-46.2 
Outreach, Patient and Community Health Education 
Code Link-32.1-11 , 32.1-11 .3, 

Community Education 
Code Link-32.1-11 , 32.1-23 

Pre-school Physicals for school entry 
Code Link-22.1-270 

Services for Children with Special health care needs 
Title V, Social Security Act 

Code Link-32.1-77 

Child restraints in motor vehicles 

Code Link-46.2-1095, 46.2-1097 

Baby care, Child: DMAS MOA 

Defined by 
MATERNAL HEAL TH SERVICES Income Federal 

A onlv Requlations 

Prenatal and post partum care for low x 
risk and intermediate risk women, Title V, Social · 
Securitv Act Code Link-32.1-77 

Baby care, Maternal: DMAS MOA x 

WIC: Federal grant requirement x 
Public Law 108-265 as amended, Child Nutrition Act of 
1966; Child Nutrition and WIC Reauthorization Act 
2009 Code Link 42 U.S.C &1786 and 7CFR Part 26 

Revised 07/2018 

All 

x 

x 

x 

x 

x 

x 

x 
x 

x 

x 

x 

All 

2 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)

VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES.

BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS

INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)

CHILD HEALTH SERVICES.

Income
A only

Defined by
Federal
Regulations.

AL

Children Specially Services; diagnosis,

32.1-77, 32.1-89 and 32.1-90
‘Code Links-32,1-77, 32.189, 32,1-90

“Screening for genetic traits and inborn errors
‘of metabolism, and provision of dietary
supplements

Code Links-32..65,92.1-67, 321.68

‘Well child care up to age 18
Board of Health
Code Link-32,1-77

2008
Code Link42 U.S.C. § 1786; 7 CFR. Part 26

EPSOT. DMAS MOA
Social Security Act section 1905(0) (5)
Code Link-32,1-11

Blood lead level testing,
Code Link:

‘Outreach, Patient and Community Health Education
Code Link-32,1-11, 32.1-11.3,

‘Community Education
Code Link-32.1-11, 32.1-23

Pre-school Physicals for school entry
Code Link-22,1-270

‘Services for Children with Special health care needs
Tile V, Social Security Act

Code Link 321-77

‘Child restraints in motor vehicles
Code Link-46,2-1095, 46.2-1097

Baby care, Child: DMAS MOA

MATERNAL HEALTH SERVICES

Income
‘Acnly

Defined by
Federal

Regulations.

all

Prenatal and post partum care for ow
risk and intermediate risk women, Tile V, Social
Security Act Code Link-32,1-77

Baby care, Maternal: OMAS MOA

WIC: Federal grant requirement
Public Law 108-265 as amended, Child Nutrition Act of
11966; Child Nutrition and WIC Reauthorization Act
2008 Code Link 42 U.S.C §1786 and 7CFR Part 26

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

ENVIRONMENTAL HEAL TH SERVICES 
BASIC PUBLIC HEAL TH SERVICES TO BE ASSURED BY LOCAL HEAL TH DEPARTMENTS 

The following services performed in accordance with the provisions of the Code of Virginia, the 
regulation of the Board of Health and/or VDH agreements with other state or federal agencies 
and VDH policies. Data regarding the below services shall be entered in, or exported to, the 
statewide environmental health database for all available data fields. Local health department 
staff shall be responsible for responding to all complaints, constituent responses, media 
inquiries, and Freedom of Information Act request related to the following services. 
Investigation of communicable diseases: 
Pursuant to §§ 32.1-35 and 32.1-39 of the Code of the Code of Virginia, the local health director and 
local staff are responsible for investigating any outbreak or unusual occurrence of a preventable 
disease that the Board of Health requires to be reported . 
Code Links-32.1-35, 32.1-39 
Marinas: 
Pursuant to § 32.1-246 of the Code of Virginia, local health department staff are responsible for 
permitting marinas and other places where boats are moored and is responsible for inspecting them to 
ensure that their sanitary fixtures and sewage dis.posal facilities are in compliance with the Marina 
Regulations (12VAC5-570-10 et seq.) 
Code Link-32.1-246 
Migrant labor camps: 
Pursuant to §§ 32.1-203-32.1-211 of the Code of Virginia, local health departments are responsible for 
issuing, denying, suspending and revoking permits to operate migrant labor camps . Local health 
departments also must inspect migrant labor camps and ensure that the construction, operation and 
maintenance of such camps are in compliance with the Rules and Regulations Governing Migrant 
Labor Camps (12VAC5-501-10 et seq.). 
Code Links-32.1 Chaoter 6 Article 6 
Milk: 
Pursuant to §§ 3.2-5206, 3.2-5208 of the Code of Virgin ia and the agency's MOA with VDACS, the 
local health department is responsible for issuing, denying, suspending and revoking permits for 
Grade "A" milk processing plants which offer milk and or milk products for sale in Virginia. Local health 
departments are also responsible for the inspection of Grade "A" milk plants for compliance with the 
Regulations Governing Grade "A" Milk (2VAC5-490-10). 
Code Links- 3.2-5206, 3.2-5208 
Alternative discharging sewage systems: 
Pursuant to§ 32.1 -164(A) of the Code of Virginia, local health departments are responsible for issuing , 
denying and revoking construction and operation permits for alternative discharging systems serving 
individual family dwellings with flows less than or equal to 1,000 gallons per day on a monthly average. 
Local health departments are also required to conduct regular inspections of alternative discharging 
systems in order to ensure that their construction and operation are in compliance with the Alternative 
Discharging Sewage Treatment Regulations for Individual Family Dwellings (12VAC5-640-10 et seq.). 
Code Link-32.1-164 
Onsite sewage systems: 
Pursuant to§ 32.1-163 et seq. of the Code of Virginia, local health department staff is responsible for 
reviewing and processing site evaluations and designs of onsite sewage systems in accordance with 
applicable state regulations and may perform such evaluations and designs as allowed. Local health 
department staff is also responsible for issuing, denying and revoking construction and operation 
permits for conventional and alternative onsite sewage systems. Local health department staff are 
responsible for assuring that onsite sewage systems are inspected at time of construction for 
compliance with the Sewage Handling and Disposal Regulations (12VAC5-610-20 et seq. ; "SHDR") 
and the Alternative Onsite Sewage System Regulations (12VAC5-613-10 et seq.; "AOSS 
Regulations"); local health department staff may perform such inspections as required . Local health 
department staff is also responsible for assuring the performance, operation , and maintenance of 
onsite sewage systems are in compliance with the SHDR and AOSS Regulations. 
Code Link-32.1-163 
Rabies: 
Pursuant to § 3.2-6500 et seq. of the Code of Virgin ia, the local health department is responsible for 
investigating complaints and reports of suspected rabid animals exposing a person, companion 
animal, or livestock to rabies. 
Code Link- 3.2-6500 

Revised 07/2018 

x 

x 

x 

x 

x 

x 

x 

3 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)

VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.

ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS.

The following services performed in accordance with the provisions of the Gode of Virginia, the

rogulation of the Board of Health andior VDH agreements with other state or federal agencies

‘and VDH policies. Data regarding the below services shall be entered in, or exported to, the
fields. Local health department

responsible for responding to all complaints, constituent responses, media

ind Freedom of information Act request related to the following services.

Investigation of communicable diseas
Pursuant to §§ 32.1-35 and 32.1-39 of the Code of the Code of Virginia, the local health director and.
local staf are responsible for investigating any outbreak or unusual occurrence of a preventable
disease that the Board of Health requires to be reported

‘Code Links-32,1-35, 32.1:39

Marinas
Pursuant to § 92.1-246 of the Code of Virginia, local health department staff are responsible for
Permitting marinas and other places where boats are moored and is responsible for inspecting them to
‘ensure that thelr sanitary tures and sewage disposal facilities are in compliance with the Marina
Regulations (12VAC5-570-10 et seq.)

Code Link-32,1-246

Migrant labor camps:
Pursuant o §§ 32.1-203-32.1-211 of the Code of Virginia, local health departments are responsible for
issuing, denying, suspending and revoking permits to operate migrant labor camps. Local health
‘departments also must inspect migrant labor camps and ensure that the constuction, operation and
maintenance of such camps are in compliance with the Rules and Regulations Governing Migrant
Labor Camps (12VACE-501-10 et seq)

Code Links-32.1 Chapter Acie 6

Mlk:
Pursuant to §§ 3.2-5206, 3.2-5208 of the Code of Virginia and the agency's MOA with VDACS, the
local health department is responsible for issuing, denying, suspending and revoking permits for

Grade “A” mik processing plants which offer mik and or mik products for sale in Virginia. Local health
departments are also responsible forthe inspection of Grade “A" mik plants for compliance with the
Regulations Governing Grade “A Mik (2VAC5-490-10),

Code Links- 32-5206, 3.2-5208

‘Alternative discharging sewage systems:

Pursuant to § $2.1-164(A) of the Code of Virginia, local health departments are responsible for issuing,
‘denying and revoking construction and operation permits for alternative discharging systems serving
individual family dwelings with flows less than or equal to 1,000 gallons per day on a monthly average.
Local health departments are also required to conduct regular inspections of alternative discharging
systems in order to ensure that their construction and operation are in compliance with the Alternative
Discharging Sewage Treatment Regulations for Individual Family Dwellings (12VAC5-640-10 et seq).
Code Link-32,1-164

Onsite sewage systems:
Pursuant to § 32.1-163 et seq. of the Code of Virginia local health department staf is responsible for
reviewing and processing site evaluations and designs of onsite sewage systems in accordance with
applicable state regulations and may perform such evaluations and designs as allowed. Local health
department staffs also responsible for issuing, denying and revoking construction and operation
permits for conventional and alternative onsite sewage systems. Local health department staff are
responsible for assuring that onsite sewage systems are inspected at time of construction for
compliance with the Sewage Handling and Disposal Regulations (12VAC5-610-20 et seq.; SHOR")
and the Alternative Onsite Sewage System Regulations (12VAC5-613-10 et seq. "AOSS.
Regulations"); local health department staff may perform such inspections as required. Local health
department staffs also responsible for assuring the performance, operation, and maintenance of
onsite sewage systems are in compliance with the SHOR and AOSS Regulations.

Code Link-32,1-163

Rabies:
Pursuant to § 3.2-6500 et seq. of the Code of Virginia, the local health department is responsible for
investigating complaints and reports of suspected rabid animals exposing a person, companion
animal, or livestock to rables.

Code Link- 3.2-8500

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

ENVIRONMENTAL HEAL TH SERVICES 
BASIC PUBLIC HEAL TH SERVICES TO BE ASSURED BY LOCAL HEAL TH DEPARTMENTS 

Restaurants/eating establishments: 
Pursuant to§ 35.1-14 of the Code of Virginia, local health departments are responsible for issuing, 
denying, renewing , revoking and suspending permits to operate food establishments. In addition , local 
health departments are required to conduct at least one annual inspection of each food establishment 
to ensure compliance with the requirements of the Food Regulations (12VAC5-421-10 et seq .). These 
regulations include requirements and standards for the safe preparation , handling, protection, and 
preservation of food ; the sanitary maintenance and use of equipment and physical facilities ; the safe 
and sanitary supply of water and disposal of waste and employee hygiene standards. 
Code Link- 35.1-14 
Sanitary surveys: 
The local health department is responsible for assuring that surveys are conducted of properties which 
include soil evaluations and identification of potential sources of contamination ; local health department 
staff may perform such inspections as required . Local health department staff is also responsible for 
assuring the performance, operation, and maintenance of onsite sewage systems are in compliance with 
the SHOR and AOSS Regulations. The surveys are conducted in order to determine site suitability for 
onsite sewage systems, alternative discharging systems and wells. 
Code Link-32.1-11 
Hotels/Motels: 
In accordance with§ 35.1-13 of the Code of Virginia, local health department staff is responsible for 
issuing, denying, revoking and suspending permits to operate hotels. The local health department is 
responsible for conducting inspections of hotels to ensure compliance with the Hotel Regulations 
(12VAC5-431-10 et seq.). These regulations include requirements and standards for physical plant 
sanitation; safe and sanitary housekeeping and maintenance practices; safe and sanitary water supply 
and sewage disposal and vector and pest control. 
Code Link-35.1-13 
Wells: 
Pursuant to § 32.1-176.4, and the resulting authority provided by the Board, local health departments 
are responsible for issuing, denying and revoking construction permits and inspection statements for 
private wells. Local health departments are also responsible for inspecting private wells to ensure that 
their construction and location are in compliance with the Private Well Regulations. (12VAC5-630-10 
et seq.) 
Code Link-32.1-176.4 
Homes for adults: 
The local health department, at the request of the Department of Social Services (DSS), will inspect 
DSS-permitted homes for adults to evaluate their food safety operations, wastewater disposal and 
general environmental health conditions. (22VAC40-80-160(B)(3)) 
Juvenile Justice Institutions: 
Pursuant to § 35.1-23 of the Code of Virgin ia and the agency's memorandum of understanding with 
the Department of Corrections, local health departments are responsible for conducting at least one 
annual unannounced inspection of juven ile justice institutions in order to evaluate their kitchen 
facilities , general sanitation and environmental health conditions. 
Code Link-35.1-23 
Jail inspections: 
Pursuant to§ 53.1-68 of the Code of Virginia and the agency's memorandum of understanding with 
the Department of Corrections , local health departments are responsible for conducting at least one 
annual unannounced inspection of correction facilities in order to evaluate their kitchen facilities , 
general sanitation and environmental health conditions. 
Code Link-53.1-68 
Daycare centers: 
At the request of DSS will inspect DSS-permitted daycare centers to evaluate their food safety 
operations, wastewater disposal and general environmental health conditions. 
(22VAC40-80-160(B)(3)) 
Radon 
Pursuant to § 32.1 -229, local health department may assist VDH Central Office with Radon testing and 
analysis. Code Link-32.1-229. 
Summer camps/ Campgrounds: 

Pursuant to§§ 35.1-16 and 35.1-17ofthe Code of Virginia and the corresponding regulations, local 
health departments are responsible for issuing , denying, and revoking permits to operate summer 
camps and campgrounds. The local health department is responsible for conducting inspections of 
summer camps and campgrounds not less than annually to ensure that their construction, operation 
and maintenance are in compl iance with the Regulations for Summer Camps (12VAC5-440-10 et 
seq.) and the Rules and Regulations Governing Campgrounds (12VAC5-450-10 et seq .). 

Code Links-35.1-16, 35.1-17 

Revised 07/2018 

x 

x 

x 

x 

x 

x 

x 

x 

x 

x 

4 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1,)

VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.

ENVIRONMENTAL HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS

Rastaurants/eating establishments:
Pursuant to § 351-14 of the Code of Vigna, focal health departments are responsible or ssung,
denying, renewing, revoking and suspending permits to operate food establishments. In addition, local
heath departments are required to conduct at east one annal inspection of each fod establishment
to ensure compliance with the requirements of the Food Regulations (12VAC5-421-10 et seq.). These
regulations ncude requirements and standards forthe safe preparation, handing, protection, and
preservation of fod; the sanitary maintenance and use of equipment and physical facies: the safe
fnd sanitary supply of water and disposal of waste and employee hygiene standards

Code Links 351-14

‘Sanitary survey
‘The local health department is responsible for assuring that surveys are conducted of properties wich
include soil evaluations and identification of potential sources of contamination; local health department
staff may perform such inspections as required, Local health department staf is also responsible for
assuring the performance, operation, site sewage systems are in compliance with
the SHDR and AOSS Regulations. The surveys are conducted in order to determine site sutabilty for
onsite sewage systems, alternative discharging systems and wells

Code Link-32,1-11

Hotels/Motels:
In accordance with § 35.1-13 of the Code of Virgina, local health department staf is responsible for
Issuing, denying, revoking and suspending permits to operate hotels. The local health department is
responsible for conducting inspections of hotels to ensure compliance with the Hotel Regulations
(12VAC5-431-10 et seq.) These regulations include requirements and standards for physical plant
Sanitation; safe and sanitary housekeeping and maintenance practices; safe and sanitary water supply
and sewage disposal and vector and pest control.

Code Link-35.1-13

Wells:
Pursuant to § 92.1-176.4, and the resulting authority provided by the Board, local health departments
are responsible for issuing, denying and revoking construction permits and inspection statements for
private wells. Local health departments are also responsible for inspecting private wells to ensure that
their construction and location are in compliance with the Private Well Regulations. (12VAC5-630-10
etseq)

Code Link-32,1-176.4

Homes for adult
The local health department, atthe request ofthe Department of Social Services (OSS), will inspect
DSS-permitted homes for adults to evaluate their food safety operations, wastewater disposal and
general environmental health conditions. (22VAC40-80-160(6)(3))

‘Juvenile Justice Institutior
Pursuant to § 36.1-23 of the Code of Virginia and the agency's memorandum of understanding with
the Department of Corrections, local heath departments are responsible for conducting at least one
annual unannounced inspection of juvenile justice institutions in order to evaluate their kitchen
facilties, general sanitation and environmental health conditions,

Code

‘Jail inspections:
Pursuant to § 63.1-68 of the Code of Virginia and the agency's memorandum of understanding with
the Department of Corrections, local health depariments are responsible for conducting atleast one
annual unannounced inspection of correction facilties in order to evaluate their kitchen facies,
{general sanitation and environmental heaith conditions,

Code Link-53.1-68

Daycare centers:
At the request of DSS will inspect OSS-permitted daycare centers to evaluate their food safety
‘operations, wastewater disposal and general environmental health conditions.
(22VACA0-80-160(8)(3))

Radon
Pursuant to § 32
analysis. Code Link

local health department may assist VDH Central Office with Radon testing and

‘Summer camps/ Campground:
Pursuant to §§ 35.1-16 and 35.1-17 of the Code of Virginia and the corresponding regulations, local
health departments are responsible for issuing, denying, and revoking permits to operate summer
‘camps and campgrounds. The local health department is responsible for conducting inspections of
‘summer camps and campgrounds not less than annually o ensure that their construction, operation
‘and maintenance are in compliance wit the Regulations for Summer Camps (12VAC5-440-10 et
seq.) and the Rules and Regulations Governing Campgrounds (12VAC5-450-10 et seq.)

ode Links-35.1-16, 35.1-17

Revised 07/2018




Revised 07/2018 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

OTHER PUBLIC HEAL TH SERVICES 
BASIC PUBLIC HEAL TH SERVICES TO BE ASSURED BY LOCAL HEAL TH DEPARTMENTS 

The following services performed in accordance with 
the provisions of the Code of Virginia, the regulations 
of the Board of Health and/or the policies and 
procedures of the State Department of Health 

Pre-Admission Screenings (PAS) x 
DMAS MOA 
Code Link- 32.1-330 

Comprehensive Services Act x 
Community Policy and Management Teams (CPMT) 
2.2-5201-2.2-5211 

Code Link- 2.2-5201 , 2.2-5211 

lnteragency Coordinating Council (Infants/Toddlers) 
Early Intervention Services x 
Code Link- 2.2-5305, 2.2-5306 

Vital Records x 
Code Link- 32.1-254, 32.1-255, 32.1-272 

Immunizations for maternity and post-partum patients x 
Code Link-32.1-11 , 32.1-325, 54.1-3408. 

AIDS Drug Assistance Program (ADAP) x 
Code Link-32.1-11 , 

Emergency Preparedness and Response x 
Code Link-32.1-42, 32.1-43 et seq., 32 .1-229, 

HIV Counseling, Testing and Referral x 
Code Link-32.1-37.2 

5 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)

VIRGINIA DEPARTMENT OF HEALTH
‘COMMUNITY HEALTH SERVICES.

OTHER PUBLIC HEALTH SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE ASSURED BY LOCAL HEALTH DEPARTMENTS

‘The following services performed in accordance with
the provisions ofthe Code of Virginia, the regulations
‘of the Board of Health andlor the policies and
procedures of the State Department of Health

Pre-Admission Screenings (PAS) x
DMAS MOA
‘Code Link- $2.1-330

‘Comprehensive Services Act x
Community Policy and Management Teams (CPMT)
2.2-6201-22-5211

Code Link- 2.2:6209, 2.26211.

Interagency Coordinating Council (Infants/Toddlers)
Earl Intervention Services x

Code Link- 2.2:6305, 2.2:5506

Vital Records x
Code Link: 32.1254, 321-285, 92.1272
Immunizations for maternity and post-partum patients x
Code Link-32,1-11, 32.1-325, 54,1-3408.

AIDS Drug Assistance Program (ADAP) x
Code Link: 32

Emergency Preparedness and Response x
Code Linkes2. 1-4, 321-43 el seq 321-228,

HV Counseling, Testing and Referral x

ode Link-32,1°37.2

Revised 07/2018




LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

OPTIONAL PUBLIC HEAL TH SERVICES 

For Each Service Provided, Check Block for Highest Income Level Served 

Defined by 
Income Federal 

COMMUNICABLE DISEASE SERVICES A only Requlations 

Foreiqn Travel Immunizations 
Other: PrEP, nPEP (Pre-.exposure evaluation and 
prophyla.xis/prescription to seronegative partners 
of HIV positive individuals to reduce risk of HIV 
transmission to negative partners; provide 
prescriptions for non-occupational post-exposure 
treatment for high risk for HIV exposures) 

Other: Screening regional jail inmates for 
communicable disease and providing vaccine as 
indicated to consenting at-risk inmates. 

Other: Treatment of Hepatitis C infection 

CHILD HEAL TH SERVICES 

Disabled disability Waiver Screenings 
DMAS MOA Code Link-32.1-3300ther: 

Other 
School-based preventive dental services 
(assessment, prophy, sealants and fluoride 
varnish administration provided by licensed dental 
hygienist under remote supervision of dentist; 
referral to community based dentists; SDF 
application when remote supervising dentist signs 
off on use of SDF. 

School-based immunization clinics including but 
not limited to influenza, Tdap, HPV vaccines. 
School-based health promotion and education 
including but not limited to nutrition, physical 
activity, risk reduction behaviors related to but not 
limited to initiation of sexual activity, alcohol use, 
tobacco use and other drug use; encourage and 
facilitate physical activity, etc. 

Defined by 
Income Federal 

MATERNAL HEAL TH SERVICES A only Requlations 
Other: 

Diagnosis, treatment, and referral for 
qvnecoloqical problems 
Provision of intensive case management for high 
risk pregnant women and infants to age 2 in Baby 
Care (by RN assisted by outreach worker); 
provision of.transportation to medical , WIC and 
other necessary appointments as a provider of last 
resort (by outreach worker primarily). Provides 
home safety instruction and supplies as available 
including but not limited to smoke detecto~s. pack 
and play (to reduce co-sleeping), electrical outlet 
covers, child transportation restrains (car seats) , 
etc. 

Defined by 
Income Federal 

FAMILY PLANNING SERVICES A only Regulations 

Revised 07/2018 

All 

x 

x 
(PrEP, 

treatment of 
HCV 

infection, 

x 
Regional jail 
screening 

provided for 
consenting 
individuals) 

x 

x 

x 

x 

All 

x 

x 

All 

6 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(t.)

VIRGINIA DEPARTMENT OF HEALTH

COMMUNITY HEALTH SERVICES

OPTIONAL PUBLIC HEALTH SERVICES

For Each Service Provided, Check Black for Highest Income Level Served

Revised 07/2018

Defined by
Income Federal All
COMMUNICABLE DISEASE SERVICES Aconly Regulations
%
Foreign Travel immunizations
Other: PrEP, nPEP (Pre-exposure evaluation and x
prophylaxis/prescription to seronegative partners (Prep,
‘of HIV positive individuals to reduce risk of HIV treatment of
transmission to negative partners; provide HCV
prescriptions for non-occupational post-exposure infection,
treatment for high risk for HIV exposures)
‘Other: Screening regional jall inmates for %
‘communicable disease and providing vaccine as Regional ail
indicated to consenting at-isk inmates. screening
provided for
‘consenting
individuals)
‘Olher: Treatment of Hepailts C infection x
CHILD HEALTH SERVICES
Disabled disabilly Waiver Screenings
DMAS MOA Code Link-32.1-3300ther.
Other
‘School-based preventive dental services X
assessment, prophiy, sealants and fluoride
varnish administration provided by licensed dental
hhygienist under remote supervision of dentist,
referral to community based dentists; SDF
pplication when remote supervising dentist signs
off on use of SDF,
‘School-based immunization clinics including but ¥
not limited to influenza, Tdap, HPV vaccines.
‘Schoo-based health promotion and education x
including but not limited to nutrition, physical
‘activity, risk reduction behaviors related to but not
limited to inkiation of sexual activity, alcohol use,
tobacco use and other drug use; encourage and
facilitate physical activity, etc.
Defined by
Income Federal All
MATERNAL HEALTH SERVICES, Aconly Regulations.
‘Other:
Diagnosis, reatment, and referral for x
‘gynecological problems
Provision of intensive case management for high x
Fisk pregnant women and infants to age 2 in Baby
Care (by RN assisted by outreach worker),
provision of transportation to medical, WIC and
ther necessary appointments as a provider of last
resort (by outreach worker primarily). Provides
home safety instruction and supplies as available
Including but not limited to smoke detectors, pack
and play (to reduce co-sleeping), electrical outlet
‘covers, child transportation restrains (car seats),
tc.
Defined by
Income Federal All
FAMILY PLANNING SERVICES Aonly Regulations





x 
Nutrition Education 

x 
Preventive Health Services 

x 
Pre-Conception Health Care 

Other: 

Income Defined by All 
MEDICAL SERVICES - Please identify services A only Federal 

Reaulations 

Other: Diabetes and/or dyslipidemia screening, referral for x 
treatment and counseling. 

Other: 
Screening: SBIRT (screening, brief intervention and referral x 
to treatment) for alcohol and other substance use disorders 

Community Education x 

x 
Outreach 

Pharmacy services-Alternate Drug Delivery Site for x 
prescription medication pickup for TB treatment 

Hypertension screening, referral and counseling x 

Revised 0712018 7 

Nutrition Education

a
Preventive Health Services
¥
Pre-Conception Health Care
Other:
Income Defined by All
MEDICAL SERVICES - Please Identify services ‘Aonly Federal
Regulations.
Other: Diabetes andlor dyslipidemia screening, referral for %
treatment and counseling,
‘Other
Soreening: SBIRT (screening, brief intervention and referral x
to treatment) for alcohol and other substance use disorders
Community Education x
%
Outreach
Pharmacy services Alternate Drug Delivery Sie for x
prescription medication pickup for TB treatment
Hypertension screening, referral and counseling x

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, ATIACHMENT A(1.) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

OPTIONAL PUBLIC HEAL TH SERVICES 

For Each Service Provided, Check Block for Highest Income Level Served 

SPECIAL TY CLINIC SERVICES - Please identify 
services 

Colposcopy clinic and related services; Colposcopy with 
or without biopsy (including but not limited to 
endometrial, cervical, vaginal, vulvar and endocervical) 
with or without the use of telemedicine technology linked 
to University of Virginia for any/all of the aforementioned 
evaluations; management of patients who have been 
referred for and/or undergone colposcopy. 

Telemedicine clinics for various specialty care, as 
needed; linkage to UVA. 

DENTAL HEALTH SERVICES - Please identify 
services 

Revised 07/2018 

Preventive Clinic Services - Children 

Preventive Clinic Services - Adults 

Community Education 

Preventive dental services for pregnant 
women provided by dental hygienist under 
remote su ervision of dentist. 

Income 
A only 

Income 
A only 

Defined by 
Federal 

Regulations 

Defined by 
Federal 

Regulations 

All 

x 

x 

x 

All 

x 

x 

x 

x 

8 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1,)

VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.

OPTIONAL PUBLIC HEALTH SERVICES

For Each Service Provided, Check Block for Highest Income Level Served

‘women provided by dental hygienist under
remote supervision of dentist.

Income Defined by All
‘SPECIALTY CLINIC SERVICES - Please identify ‘Aconly Federal
services Regulations
Colposcopy clinic and related services; Colposcopy with x
cr without biopsy (including but not limited to
‘endometrial, cervical, vaginal, vulvar and endocervical)
vith or without the use of telemedicine technology linked
{0 University of Virginia for anyiall ofthe aforementioned
‘evaluations; management of patients who have been
referred for andlor undergone colposcopy.
x
Telemedicine clinics for various specialty care, as
needed; linkage to UVA,
Giinies for the treatment of HCV Infection *
Defined by
Income Federal Al
DENTAL HEALTH SERVICES - Please Identify ‘Acnly Regulations
services
Preventive Clinic Services - Ghiren x
Preventive Cline Services - Aduls x
‘Community Education x
Preventive dental services for pregnant x

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

PUBLIC HEAL TH ENVIRONMENTAL SERVICES PROVIDED 
UNDER LOCAL ORDINANCE OR CONTRACT 

Neither the Code of Virginia nor Place an X in 
Regulations of the Board of Health this column if Local 

Provide a brief description of local ordinance 
requires the following services to service is ordinance 
be provided by the local health provided for code cite 

requirements 

department locality 

Water supply sanitation-Inspection 
of Water Supplies. Code Link-
15.2-2144 on local regulation 

Other Environmental - identify 
services below 

HD staff will evaluate sites for subdivision approval for 
Sub-division ordinance Article 2. x 10-2009 

private sewage disposal systems and private wells in 
Chapter 51 accordance with the local ordinance, and the regulations 

and policy of the Commonwealth of Vindnia. 

Revised 07/2018 9 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)

VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES

PUBLIC HEALTH ENVIRONMENTAL SERVICES PROVIDED
UNDER LOCAL ORDINANCE OR CONTRACT

Chapter 51

Neither the Code of Virginia nor | Place an Xin
Regulations ofthe Board of Health | this column if | Local
Fequires the following services to service is | ordinance Provide a brief description of local ordinance
be provided by the local heath | provided for | code cte treme
department locality
‘Water supply sanitation-inspection
of Water Supplies. Code Link-
|__15.2:2144 on local regulation
Other Environmental — identity
services below
TID sa wil evaluate sites Tor subaivston approval Tor
‘Sub-division ordinance Article 2 private sewage disposal systems and private well in
is 10-2008 sccordance with the local ordinance, andthe rel

and policy ofthe Commonwealth of Virginia,

Revised 07/2018





LOCAL GOVERNMENT AGREEMENT, AITACHMENT A(2.) 

VIRGINIA DEPARTMENT OF HEAL TH 
COMMUNITY HEAL TH SERVICES 

PUBLIC HEAL TH SERVICES PROVIDED UNDER 
LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS 

OPTIONAL PUBLIC HEAL TH MEDICAL SERVICES 

For Each Service Provided, Check Block for Highest Income Level Served 

Neither the Code of Virginia nor Regulations of the Board of Local 
Health requires the following services to be provided by the Income ordinance 

local health department. A only code cite, or 
contract 

(identify services below) number 

Revised 07/2018 

All 

IO 

LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)

VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES.

PUBLIC HEALTH SERVICES PROVIDED UNDER
LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS.

‘OPTIONAL PUBLIC HEALTH MEDICAL SERVICES.

heck Block for Highest Incor

‘of the Board

ath requires the following services to be provided by the | Income | ordinance Al
local health department. ‘Aonly | code cte, or
‘contract
{identity services below) umber

Revised 07/2018





 
  

Russell County Virginia 
“The Heart of Southwest Virginia” 

 
Harry Ferguson  Carl Rhea 
At-Large  District 3  
 
Tim Lovelace  Rebecca Dye, Chairperson David Eaton 
District 1 District 6 District 4 
  
Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester 
District 2 District 5 County Administrator 
 

Russell County Government Center 
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 

www.russellcountyva.us 

  

 

   

    

    

 

December 2, 2019  

Toby Edwards, Director  
Cumberland Plateau Regional Waste 
Management Authority 
P.O. Box 386 
Lebanon, VA 24266 
 
Re: Support for LOVEwork Reimbursement Program Application 
 
Dear Toby, 
 
The Russell County Board of Supervisors strongly endorses the application by Cumberland 
Plateau Regional Waste Management Authority’s application and its endeavor for County 
Welcome Signs at the Russell, Buchanan, and Dickenson County Lines.  About 8 years ago, the 
Cumberland Plateau Regional Waste Management Authority worked with the three member 
counties to install "Welcome" County signs. Buchanan, Dickenson and Russell Counties.  

The Authority is now sponsoring a campaign to have Love signs placed at these county 
entrances.  We are proposing to use recycled materials to construct the words LOVE.  Using 
materials that would normally be thrown away to promote the mission of state Tourism 
Corporation and promoting recycling within our region.  Partners in this campaign include the 
Cumberland Plateau Regional Waste Management Authority; Keep Southwest Virginia 
Beautiful; Buchanan, Dickenson, and Russell County Board of Supervisors; Tri County 
Recycling, LLC.; and hopefully our local Tourism councils.   

The proposed sign locations will be at the Buchanan County line located at Shorts Gap (Keen 
Mountain Community); Dickenson County line located at Dante Mountain (Trammel 
Community), and Russell County line located on Rt. 19 (Hansonville Community). 

Thanks to the Cumberland Plateau Regional Waste Management Authority for its work on this 
community project.   

 
Sincerely, 
 
 
 
Rebecca Dye, Chairperson 
County of Russell County, Virginia 
 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Russell County Virgin
“The Heart of Southwest i

Harry Ferguson Carl Rhea
At-Large District 3
Tim Lovelace Rebecca Dye, Chairperson David Eaton
District 4 District 6 District 4
Lou Ann Wallace Lonzo Lester

District 2 County Administrator

December 2, 2019
Toby Edwards, Director

P.O. Box 386
Lebanon, VA 24266

Dear Toby,

The Authority is now sponsoring a campaign to have Love signs placed at these county
entrances. We are proposing to use recycled materials to construct the words LOVE. Using
materials that would normally be thrown away to promote the mission of state Tourism
Corporation and promoting recycling within our region. Partners in this campaign include the
Cumberland Plateau Regional Waste Management Authority; Keep Southwest Virginia
Beautiful; Buchanan, Dickenson, and Russell County Board of Supervisors; Tri County
Recycling, LLC.; and hopefully our local Tourism councils.

The proposed sign locations will be at the Buchanan County line located at Shorts Gap (Keen
Mountain Community); Dickenson County line located at Dante Mountain (Trammel
Community), and Russell County line located on Rt. 19 (Hansonville Community).

Thanks to the Cumberland Plateau Regional Waste Management Authority for its work on this
community project.

Sincerely,

Rebecca Dye, Chairperson
County of Russell County, Virginia

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




 
From: Toby Edwards <[email protected]>  
Sent: Tuesday, November 26, 2019 11:20 AM 
To: [email protected]; [email protected] 
Subject: Fwd: FW: New submission from LOVEwork Reimbursement Program Application - Cumberland 
Plateau Regional Solid Waste Management Authority 
 
See description below and attached drawing.  
 
Toby F. Edwards, MsED 
Executive Director  
Cumberland Plateau Regional Waste Authority  
137 Highland Drive Suite C/PO BOX 386 
Lebanon,  VA 24266 
Office 276-883-5403 
Mobile 276-698-9414 
 

Required Fields  

  • I have read these requirements and guidelines. 

Contact Name  

  Toby Edwards  

Organization  

  Cumberland Plateau Regional Solid Waste Management Authority  

Address  

  

135 Highland Drive Suite C 
PO Box 386 
Lebanon, Virginia 24266 
United States 
Map It  

Phone  

  (276) 883-5403  

Cell Phone  

  (276) 698-9414  

Email  

  [email protected]  

Website  

  www.cprwma.com  

Do you have a Facebook Page?  

  Yes  

If Yes, please include the url, ie www.facebook.com/VirginiaisforLovers  

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
http://maps.google.com/maps?q=135+Highland+Drive+Suite+C+PO+Box+386+Lebanon%2C+Virginia+24266+United+States
mailto:[email protected]
http://www.cprwma.com/
http://www.facebook.com/VirginiaisforLovers
From: Toby Edwards <[email protected]>
Sent: Tuesday, November 26, 2019 11:20 AM

To: [email protected]; [email protected]
Subject: Fwd: FW: New submi
Plateau Regional Solid Waste Management Authority

See description below and attached drawing.

Toby F. Edwards, MsED
Executive Director

Cumberland Plateau Regional Waste Authority
137 Highland Drive Suite C/PO BOX 386
Lebanon, VA 24266

Office 276-883-5403

Mobile 276-698-9414

Required Fields

* Ihave read these requirements and guidelines,

Contact Name
Toby Edwards
Organization
Cumberland Plateau Regional Solid Waste Management Authority
Address
135 Highland Drive Suite C
PO Box 386
Lebanon, Virginia 24266

United States.
Map It

Phone
(276) 883-5403
Cell Phone
(276) 698-9414
Email
[email protected]
Website
yaw. eprwma.com
Do you have a Facebook Page?
Yes

If Yes, please include the url, ie www.facebook.com/VirainiaisforL overs

»n from LOVEwork Reimbursement Program Ap}

ion - Cumberland




  www.facebook.com/CPRWMA  

Do you have a Twitter Account?  

  No  

Do you have an Instagram Account?  

  No  

In 3-5 sentences, describe your LOVEwork proposal  

  

About 8 years ago the Cumberland Plateau Regional Waste Management Authority worked with our three 
member counties to install "Welcome" County signs. Buchanan, Dickenson and Russell Counties all have 
these signs as a result of this endeavor. The Authority is now sponsoring a campaign to have Love signs 
placed at these county entrances. We are proposing to used recycled materails to construct the words LOVE. 
Using materials that would normally be thrown away to promote the mission of state Tourism Corporation and 
promoting recycling within our region. Partners in this campaign include the Cumberland Plateau Regional 
Waste Management Authority, Keep Southwest Virginia Beautiful, Buchanan, Dickenson and Russell County 
Board of Supervisors, Tri County Recycling, LLC and hopefully our local Tourism councils.  

What materials do you plan to use in your LOVEwork?  

  Materials would include but not limited to using wood, aluminum cans, tires, metal, plastic. Our sign will be 
designed to last for many years and be visually attractive.  

Name and Address of proposed location  

  
Buchanan County line loated at Shorts Gap (Keen Mountain Community) 
Dickenson County line located at Dante Mountain (Trammel Coummunity) 
Russell County line located on Rt. 19 (Hannsonville Community).  

Is this location  

  Outdoors  

This location is  

  • Other Location 

Other Location  

  County welcome sign/County lines  

Describe how you will promote the LOVEwork to encourage families and visitors to take their picture and 
share the LOVE  

  The CPRWMA will promote this in our three local news papers, our website and our facebook site.  

How will the LOVEwork support tourism in your area?  

  
Each of our counties have the Welcome signs. These Love signs will help promote the interest of tourist 
traveling thru our region to stop at a county line and take a picture and to learn more about the county they are 
in.  

Is this location highly visible and safely accessible for photo ops?  

  Yes  

Does your organization accept responsibility for maintenance and upkeep of the LOVEwork?  

  Yes  

Does your organization accept liability for the LOVEwork?  

http://www.facebook.com/CPRWMA
wom. facebook.com/CPRWMA,

Do you have a Twitter Account?
No

Do you have an Instagram Account?
No

In 3-5 sentences, describe your LOVEwork proposal
‘About 8 years ago the Cumberland Plateau Regional Waste Management Authority worked with our three
member counties to install "Welcome" County signs. Buchanan, Dickenson and Russell Counties all have
these signs as a result of this endeavor. The Authority is now sponsoring a campaign to have Love signs
placed at these county entrances. We are proposing to used recycled materails to construct the words LOVE.
Using materials that would normally be thrown away to promote the mission of state Tourism Corporation and
promoting recyciing within our region. Partners in this campaign include the Cumberland Plateau Regional
‘Waste Management Authority, Keep Southwest Virginia Beautiful, Buchanan, Dickenson and Russell County
Board of Supervisors, Tri County Recycling, LLC and hopefully our local Tourism councils.

‘What materials do you plan to use in your LOVEwork?

Materials would include but not limited to using wood, aluminum cans, tires, metal, plastic, Our sign will be
designed to last for many years and be visually attractive,

Name and Address of proposed location

Buchanan County line loated at Shorts Gap (Keen Mountain Community)
Dickenson County line located at Dante Mountain (Trammel Coummunity)
Russell County line located on Rt. 19 (Hannsonville Community),

Is this location
Outdoors
This location is

© Other Location

Other Location
County welcome sign/County lines

Describe how you will promote the LOVEwork to encourage families and visitors to take their picture and
share the LOVE

The CPRWMA will promote this in our three local news papers, our website and our facebook site.

How will the LOVEwork support tourism in your area?
Each of our counties have the Welcome signs. These Love signs will help promote the interest of tourist
traveling thru our region to stop at a county line and take a picture and to learn more about the county they are
in.

Is this location highly visible and safely accessible for photo ops?
Yes

Does your organization accept responsibility for maintenance and upkeep of the LOVEwork?

Yes

Does your organization accept liability for the LOVEwork?




  No  

If there are permits or permissions required for this location will your organization apply for and receive?  

  Yes  

Do you agree to use the VTC's direction on artistic style including fonts, materials, messaging, logo 
usage and marketing?  

  Yes  

What is your estimated completion date of this project (month, year)?  

  Spring of 2020  

What are the estimated costs of this project?  

  
Our estimated budget would be $10,000 for labor and location development. Materials and when possible 
equipment will be donated by the Authority and other agencies.  
 
A rendering of the proposed signs will be submitted soon.  

 

  

 

No
If there are permits or permissions required for this location will your organization apply for and receive?
Yes

Do you agree to use the VTC's direction on artistic style including fonts, materials, messaging, logo
usage and marketing?

Yes
What is your estimated completion date of this project (month, year)?
Spring of 2020

What are the estimated costs of this project?

ur estimated budget would be $10,000 for labor and location development. Materials and when possible
equipment will be donated by the Authority and other agencies.

A rendering of the proposed signs will be submitted soon,




 





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LAW OFFICES 
LLER AND TILLER, P. C. 

P.O.Box466 
'banon, Virginia 24266 

\ 

Prepared by: 
Kevin D. Tiller, Esq. 
State Bar No. 38768 
Tiller & Tiller, P.C. 

P.O. Box 466 
Lebanon, VA 24266 

Map Nos. 64L IE 19, 64L IE 20, 64L IE 21, 
64L IE 22, 64L IE 23, 64L IE 24, 64L IE 25, 64L IE 26, 

- 64L IE 27, 64L IE -28, 64L IE 29, and 64L IE 30 

THIS DEED OF GIFT, (exempt from recordation taxation pursuant to Section 

58.1-811 , Code of Virginia) made and entered into this the day of 

_____ , 2019, by and between STEPHEN SETH PEERY and CHARLES 

DAVID KINDER, parties of the first part, "Granters," and STEPHEN SETH PEERY 

and CHARLES DAVID KINDER, parties of the second part "Grantees", whose 

address is -------------------

THAT FOR AND in consideration of the desire to make this conveyance, the 

parties of the first part have this day granted and conveyed, and by these presents 

do hereby grant and convey unto the parties of the second part, as joint tenants with 

right of survivorship, as at common law, with English Covenants and General 

Warranty of Title, all that certain tract or parcel of land, with all appurtenances 

thereunto belonging and all improvements thereon, lying and being in the Lebanon 

Magisterial District, in the Dale Subdivision, and more particularly described as 

follows: 

BEGINNING at a point which is the southwesterly corner of the original Lot 30, 
witnessed by a 24" chestnut oak, thence; 

N 05 47 W 187.35 feet to a locust post at turn in fence, thence; 

Lonzo Lester
Highlight

» Chairperson

‘ounty Board of Supervisors

Signed:

LAW OFFICES

LER AND TILLER, PC.
P.O, Box 466

“anon, Virginia 24266

Prepared by:

Kevin D. Tiller, Esq.

State Bar No. 38768

Tiller & Tiller, P.C.
P.O. Box 466

Lebanon, VA 24266

Map Nos. 64L IE 19, 64L IE 20, 64L IE 21,
64L IE 22, 64L IE 23, 64L IE 24, 64L IE 25, 64L IE 26,
64L IE 27, 64L IE 28, 64L IE 29, and 64L IE 30

THIS DEED OF GIFT, (exempt from recordation taxation pursuant to Section
58.1-811, Code of Virginia) made and entered into this the ___— day _— of

, 2019, by and between STEPHEN SETH PEERY and CHARLES
DAVID KINDER, parties of the first part, “Grantors,” and STEPHEN SETH PEERY
and CHARLES DAVID KINDER, parties of the second part “Grantees”, whose

address is

w

H:

THAT FOR AND in consideration of the desire to make this conveyance, the
parties of the first part have this day granted and conveyed, and by these presents
do hereby grant and convey unto the parties of the second part, as joint tenants with
right of survivorship, as at common law, with English Covenants and General
Warranty of Title, all that certain tract or parcel of land, with all appurtenances
thereunto belonging and all improvements thereon, lying and being in the Lebanon
Magisterial District, in the Dale Subdivision, and more particularly described as
follows:

BEGINNING ata point which is the southwesterly corner of the original Lot 30,
witnessed by a 24” chestnut oak, thence;

N 05 47 W 187.35 feet to a locust post at turn in fence, thence;





LAW OFFICES 
LLER AND TILLER, P. C. 

P.O.Box466 
..ebanon, Virginia 24266 

N 14 55 49 W 141.40 feet to a locust post, thence; 

N 21 00 49 W 177.41 feet to a hickory, thence; 

N 12 46 57 W 355.52 feet to a locust post, thence; 

N 26 12 16 W 390.14 feet to a locust snag in the old fence, thence; 

N 09 01 40 W 243.51 feet to a 40 inch maple in fence, thence; 

N 26 42 51 E 192.10 feet to a 14 inch black walnut at fence corner, thence; 

S 83 00 55 E 339.94 feet to a 5/8 inch rod set at p.i. fences on ridge, stone 
found, thence: 

N 35 28 54 E 236.31 feet to a locust post, thence; 

N 47 49 06 E 34.13 feet to a 40 inch sugar maple in fence on top of Mtn. Ridge, 
thence; · 

S 43 29 17 E 243.02 feet to a 10 inch elm, thence; 

S 30 23 56 E 205.40 feet to a 4 inch dogwood in the fence, thence; 

S 27 27 10 E 357.01 feet to a 5/8 inch rod set a p.i. fence, thence; 

S 44 16 50E 386.28 feet to a 5/8 inch rod set at p.i. fence, thence; 

S 59 33 ODE 209.83 feet to a 5/8 inch rod set at p.i. fence, thence; 

S 20 21 57E 97.54 feet to a point which is the southeasterly corner of the 
original Lot 19, thence; 

N 45 17 55E reversed 553.18 feet to a point in the easterly line of a 50 foot 
right of way; thence; with the line of the right of way 

N 38 10 08 W 212.4 feet to a point, thence; 

On a curve with a delta of 02 48 38, a radius of 1831.454, a tangent of44.928, 
an LC of 89.839, and a chord of 89.830, thence; 

On a curve with a delta of 00 16 30, a radius of 1831.454, a tangent of 4.395, 
an LC of 8.790, and a chord of 8.790, thence; 

LAW OFFICES

‘LER AND TILLER, P.C,
P.O. Box 466
_xbanon, Virginia 24266

N 14 55 49 W 141.40 feet to a locust post, thence;

N 21 00 49 W 177.41 feet to a hickory, thence;

N 12 46 57 W 355.52 feet to a locust post, thence;

N 26 12 16 W 390.14 feet to a locust snag in the old fence, thence;

N 09 01 40 W 243.51 feet to a 40 inch maple in fence, thence;

N 26 42 51E 192.10 feet to a 14 inch black walnut at fence corner, thence;

S 83 00 55 E 339.94 feet to a 5/8 inch rod set at p.i. fences on ridge, stone
found, thence:

N 35 28 54 E 236.31 feet to a locust post, thence;

N 47 49 06 E 34.13 feet to a 40 inch sugar maple in fence on top of Mtn. Ridge,
thence;

S 43 29 17 E 243.02 feet to a 10 inch elm, thence;

S 30 23 56 E 205.40 feet to a 4 inch dogwood in the fence, thence;
S 27 27 10 E 357.01 feet to a 5/8 inch rod set a p.i. fence, thence;
S 44 16 50E 386.28 feet to a 5/8 inch rod set at p.i. fence, thence;
S 59 33 OOE 209.83 feet to a 5/8 inch rod set at p.i. fence, thence;

S 20 21 57E 97.54 feet to a point which is the southeasterly corner of the
original Lot 19, thence;

N 45 17 55E reversed 553.18 feet to a point in the easterly line of a 50 foot
right of way; thence; with the line of the right of way

N 38 10 08 W 212.4 feet to a point, thence;

On a curve with a delta of 02 48 38, a radius of 1831.454, a tangent of 44.928,
an LC of 89.839, and a chord of 89.830, thence;

On a curve with a delta of 00 16 30, a radius of 1831.454, a tangent of 4.395,
an LC of 8.790, and a chord of 8.790, thence;





LAW OFFICES 
LLER AND TILLER, P. C. 

P.O.Box466 
:&banon, Virginia 24266 

N 35 05 OOW 253.19 feet to a cul-de-sac at the northerly end of the 50 foot 
right of way; thence with the curve bearings of the cul-de-sac as shown on 
the original subdivision plat, thence; 

Leaving the cul-de-sac and with the westerly line of the 50 foot right of way S 
35 05 OOE 253.19 feet to a point, thence; 

With a curve with a delta of 03 05 08, a radius of 1881.454, a tangent of 50.673, 
an LC of 101.322, and a chord of 101.309 to a point, thence; 

Leaving the 50 foot right of way and with the southerly line of the original Lot 
30 N 55 02 16E reversed 652.37 feet to a 24 inch chestnut oak to the point 
of BEGINNING, and being the outside line of Lots 19 through 30, inclusive, of 
·Dale Subdivision . 

And being the same property conveyed to Stephen Seth Peery and Charles 

David Kinder by deed dated August 23, 2019, of record in the Russell County 

Circuit Court Clerk's Office in Deed Book 860, Page 0096. 

This conveyance is made subject to the exceptions, reservations, 

restrictions, covenants and easements, if any, as contained in prior deeds 

properly of record, and particularly those restrictions of record in Deed Book 

685, at Page 143. 

THIS DEED WAS PREPARED WITHOUT THE BENEFIT OF A TITLE 

EXAMINATION. 

WITNESS the following signature and seal , the day, month, and year first 

above written. 

LAW OFFICES

‘LLER AND TILLER, PC.
P.O. Box 466

-abanon, Virginia 24266

N 35 05 OOW 253.19 feet to a cul-de-sac at the northerly end of the 50 foot
right of way; thence with the curve bearings of the cul-de-sac as shown on
the original subdivision plat, thence;

Leaving the cul-de-sac and with the westerly line of the 50 foot right of way S
35 05 OOE 253.19 feet to a point, thence;

With a curve with a delta of 03 05 08, a radius of 1881.454, a tangent of 50.673,
an LC of 101.322, and a chord of 101.309 to a point, thence;

Leaving the 50 foot right of way and with the southerly line of the original Lot
30 N 55 02 16E reversed 652.37 feet to a 24 inch chestnut oak to the point
of BEGINNING, and being the outside line of Lots 19 through 30, inclusive, of
Dale Subdivision.

And being the same property conveyed to Stephen Seth Peery and Charles
David Kinder by deed dated August 23, 2019, of record in the Russell County
Circuit Court Clerk's Office in Deed Book 860, Page 0096.

This conveyance is made subject to the exceptions, reservations,
restrictions, covenants and easements, if any, as contained in prior deeds
properly of record, and particularly those restrictions of record in Deed Book
685, at Page 143.

THIS DEED WAS PREPARED WITHOUT THE BENEFIT OF A TITLE
EXAMINATION.

WITNESS the following signature and seal, the day, month, and year first

above written.





LAW OFFICES 
LLER AND TILLER, P. C. 

P.O. Box466 
.ebanon, Virginia 24266 

___________ (SEAL) 
STEPHEN SETH PEERY 

STATE OF VIRGINIA 
COUNTY OF RUSSELL, to-wit: 

The foregoing deed was signed and acknowledged before me by Stephen 

Seth Peery this the __ day of ____ , 2019. 

My Commission Expires: 

NOTARY PUBLIC 

___________ (SEAL) 
CHARLES DAVID KINDER 

STATE OF VIRGINIA 
COUNTY OF RUSSELL, to-wit: 

The foregoing deed was signed and acknowledged before me by Charles 

David Kinder this the __ day of ____ , 2019. 

My Commission Expires: ___________ _ 

NOTARY PUBLIC 

LAW OMICES
LLER AND TILLER, PC.
P.O, Box 466

sbanon, Virginia 24266

(SEAL)
‘STEPHEN SETH PEERY

STATE OF VIRGINIA
COUNTY OF RUSSELL, to-wit:

The foregoing deed was signed and acknowledged before me by Stephen
Seth Peery this the day of , 2019.

My Commission Expires:

NOTARY PUBLIC.

(SEAL)
CHARLES DAVID KINDER

STATE OF VIRGINIA
COUNTY OF RUSSELL, to-wit:

The foregoing deed was signed and acknowledged before me by Charles
David Kinder this the day of , 2019.

My Commission Expires:

NOTARY PUBLIC.





Jlppafach.ian J1-gency forSeµiar Citizens 

corcfia{{y invites you to attend its 

rtfiursday, <Deceffl:6er 5, 2019 at noon 

}1.ppaCacfiian }1.gency for Senior Citizens 

216 Co(fege <Ridge (]@ad, Cedar a3{uff, o/}1. 

. . 

fl_ppafacnian .fl_g~ncy for Senior Citizens wi({ present 

their annua( report jo{fowing (unch. 

Por :More Information or to ~'f)cp Contact.· 
[email protected] or 276.964.4915 

• JdSC 

Appalachian Agency for Senior Citizens

cordially invites you to attend its
Annual Meeting

Thursday, December 5, 2019 at noon
Appalachian Agency for Senior Citizens
216 College Ridge Road, Cedar Bluff, VA

Appalachian Agency for Senior Citizens will present
their annual report following lunch.

For More Information or to RSVP Contact:
[email protected] or 276.964.4915

}

AASC




Clinch Valley Con1n1unity Action, Inc. 
People ! !elei11g J>eotJ!e 

The Donald E. Neal Building 
1379 Tazewell Avenue - P.O. Box 188 - North Tazewell, VA 24630 

276-988-5583 - Fax 276-988-4041 
www.clinchvalleycaa.org 

November 18, 2019 

The Russell County Board of Supervisors 
137 Highland Drive 
Lebanon, VA 24266 

Dear Supervisors: 

Thank you so much for allowing us to use the Russell County Conference Center at no charge for our 
2019 RSVP Annual Recognition. This recognition is a celebration of those hard-working volunteers for 
the previous year. We were able to celebrate 53 volunteers who contributed a total of 5,340 hours from 
April 2018 through June 2019. Most of these hours were contributed through three food pantries in 
Russell County: Roger Jessee Food Bank, Word of Victory, and Elk Garden School Community Ministry. 
We also have a few volunteers who provide assistance to others, which allows them to stay in their 
homes. They might provide companionship, transportation, or food delivery to these wonderful 
individuals. 

We believe it is very important and very appropriate to recognize and celebrate our wonderful volunteers 
in this manner, as well as other ways throughout the course of the year. 

Thank you again for your support of this vital program! We look forward to working with you next year 
as we plan our Russell County RSVP Recognition for 2020! 

Sincerely, 

RP6A~ 
Richard C. (Rick) Mallor~ ~ 
RSVP Program Assistant 
[email protected] 

Community Organizat ion, Independent Living, Education, Emergency Services, Employment, Energy, Offender, Health, Housing, 
Nutrition, Water/Waste, Fa111ily Development, Co111munity Improvement 

An Equal Opportuni ty E111ployer 
Auxil iary aids and services are ava ilable upon request of individuals with disabilities. 

Teleco111111unicat ions Device for Deaf Relay Service: 1-800-828-1120 

h Valley Commun

‘The Donald E. Neal Building
1379 Tazewell Avenue - P.O, Box 188 - North Tazewell, VA 24630
276-988-5583 - Fax 276-988-4041
www.clinchvalleycaa.org

November 18, 2019

‘The Russell County Board of Supervisors
137 Highland Drive
Lebanon, VA 24266

Dear Supervisors:

‘Thank you so much for allowing us to use the Russell County Conference Center at no charge for our
2019 RSVP Annual Recognition. This recognition is a celebration of those hard-working volunteers for
the previous year. We were able to celebrate 53 volunteers who contributed a total of 5,340 hours from
April 2018 through June 2019. Most of these hours were contributed through three food pantries in
Russell County: Roger Jessee Food Bank, Word of Victory, and Elk Garden School Community Ministry.
We also have a few volunteers who provide assistance to others, which allows them to stay in their
homes. They might provide companionship, transportation, or food delivery to these wonderful
individuals.

We believe it is very important and very appropriate to recognize and celebrate our wonderful volunteers
in this manner, as well as other ways throughout the course of the year.

‘Thank you again for your support of this vital program! We look forward to working with you next year
as we plan our Russell County RSVP Recognition for 2020!

Sincerely,

Cb
Richard C. (Rick) Mallory

RSVP Program Assistant
[email protected],

Health, Housing,

* “Telecommunications Device for Deaf Relay Service: 1-800-828-1120




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P.S. Youvpv~wthe,{,ypv~ 
P~ 'RSVP wltfv t~ or phot'\£/ cciU;to­

( 5lf0) 5 7 7 -~ 2 7 3 by Vecembet-- 1 Stn,. 

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if ithe wes of :
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40 yeary dif
we iwite yow to jo uy Iv f
invcelebrating their ;

Wig December 25, 2019
? 5:00 p.m. ivthe

ii Rural Retreat Depot

| | ae 105 West Railroad Averwe |
iW Rural Retreat, Virginio
Hory Voewrey will be served”
‘ Hosted by their childrer
Mr. & Dr. Nate & Mary Elen Kenworthy
i} it Mr. & Mrs. Robert & Zoe Joney

P.S. Your presence ww their present
Please RSVP with text or phone call to-
ke “f CA) Bae December 15%.

eh ps





MONTHLY BANK BALANCES 

October 31, 2019 

Regular Account 321,527.76 

Employee Insurance 2,934,009.06 

Employee Claims Account 1,000.00 

Non-Judicial Reals Estate Sales 2,388.81 

Russell Co. Housing Fund 4,424.36 

School Textbook 31,121.52 

Sheriff Domestic Violence 2,207.40 

Petty Cash Treasurer 294.30 

Sheriff Seized Assets 54,533.32 

Sheriff Restitution 1,236.32 

Sheriff Forfeited Assets 502.80 

Comm Attorney Forfeited Assets 31,688.20 

Sheriff Federal Forfeited Assets 7,520.29 

Comm Attorney Fed Justice Forfeited Assets 172,954.88 

Commonwealth Attorney Abanoned Property 500.00 

Sheriff Federal Justice Forfeited Assets 7,912.50 

Sheriff Calendar Fund 357.31 

SSI Recipients 1,549.15 

First Sentinel Bank 3,172.53 

Bank of Honaker 14,576.48 

New Peoples Bank 75,469.89 

Certificates of Deposit General 49,575.00 

Treasurer's Money Market 1,577,607.02 

Certificate of Deposit Library Donations 24,788.80 

Total Cash In Bank 5,320,917.70 

Cash In Office 1,600.00 

Petty Cash 100.00 

TOTAL CASH 5,322,617.70 

MONTHLY BANK BALANCES

October 31, 2019

Regular Account 321,527.76
Employee Insurance 2,934,009.06
Employee Claims Account 1,000.00
Non-Judicial Reals Estate Sales 2,388.81
Russell Co, Housing Fund 4,424.36
School Textbook 31,121.52
Sheriff Domestic Violence 2,207.40
Petty Cash Treasurer 294.30
Sheriff Seized Assets 54,533.32
Sheriff Restitution 1,236.32
Sheriff Forfeited Assets 502.80
Comm Attorney Forfeited Assets 34,688.20
Sheriff Federal Forfeited Assets 7,520.29
Comm Attorney Fed Justice Forfeited Assets 172,954.88
Commonwealth Attorney Abanoned Property 500.00
Sheriff Federal Justice Forfeited Assets 7,912.50
Sheriff Calendar Fund 367.31
SSI Recipients 1,549.15
First Sentinel Bank 3,172.53
Bank of Honaker 14,576.48
New Peoples Bank 75,469.89
Certificates of Deposit General 49,575.00
Treasurer's Money Market 4,577,607.02
Certificate of Deposit Library Donations 24,788.80
Total Cash In Bank 5,320,917.70
Cash In Office 1,600.00
Petty Cash 100.00

TOTAL CASH 5,322,617.70





ACCOUNT 
Cash in Office 
Cash in Bank 
Petty Cash 
General Fund 
Non-Judicial Real Estate Sales 
Sheriff In State Trip 
Sheriff Dare Fund 
Sheriff Seized Assets 
Sheriff Restitution 
Sheriff Forfeited Assets 
Comm Attorney Forfeited Assets 
Honaker Libraty Donations 
Russell County Housing Fund 
Sheriff Federal Forfeited Assets 
Sheriff Domestic Violence 
Comm Attorney Abanoned Prop 
Comm Attorney Fed Justice 
Sheriff Fed Justice Forfeited 
Sheriff Calendar Fund 
Social Services 
SwvaAsap 
Coal Road Improvement 
CSA 
School Fund 
School Food 
School Textbook 
Regional Adult Education 
Petty Cash Treasurer 
Litter Fund Trash Pickup 
Current Credit 
Current Debit 
Title XX 
SSI Recipients 
Damage Stamp Fund 
Valley Heights 
Dante Sewer 
Employee Health Insurance 
Employee Insurance Claims 
Law Library 
Special Welfare 
Housing Fund #2 
Russell Co Health & Fitness 
Cannery 
WIB 
Total 

DATE 
DEBIT 

1,600.00 
5,320,917.70 

100.00 

5,322,617.70 

October 31, 2019 

CREDIT 

253,227.37 
2,388.81 

30,551.95 
100.00 

54,533.32 
1,236.32 

502.80 
31,688.20 
24,783.87 
4,424.36 
7,520.29 
2,207.40 

500.00 
172,954.88 

7,912.50 
357.31 

(222, 103.48) 
13,926.01 

318,627.59 
(501,671.66) 

1,385,659.91 
298,243.47 

31,121.52 
254,074.11 

294.30 
(23,611.50) 

(0.79) 
14.44 

11,321.05 
1549.15 

2,823.98 
58,230.89 
49,575.00 

2,934,009.06 
1,000.00 

53,907.88 
46,521.36 

7,700.00 
115,437.12 

7118,972.84) 
10,051.75 

5,322,617.70 

DATE, October 31, 2019
ACCOUNT DEBIT CREDIT

Cash in Office 7,600.00
Cash in Bank 5,520,917.70
Petty Cash 100.00
General Fund 253,207.37
‘Non-Judicial Real Estate Sales 2,388.81
Sheriff In State Trip 30,551.95
Sheriff Dare Fund 100.00
Sheriff Seized Assets 54,533.32
Sheriff Restitution 7,236.32
Sheriff Forfeited Assets 502.80
‘Comm Attorney Forfeited Assets 37,688.20
Honaker Library Donations 24,783.87
Russell County Housing Fund 4,424.36
‘Sheriff Federal Forfeited Assets 7,520.29
Sheriff Domestic Violence 2,207.40
Comm Attomey Abanoned Prop 500.00
‘Comm Attomey Fed Justice 172,954.88
Sheriff Fed Justice Forfeited 7,912.50
Sheriff Calendar Fund 357.31
Social Services (222,103.48)
‘Swva Asap 13,926.01
Coal Road Improvement 318,627.59
CSA (607,671.66)
School Fund 7,385,659.91
School Food 298,243.47
School Textbook 34,121.52
Regional Adult Education 254,074.11
Petty Cash Treasurer 294,30
Litter Fund Trash Pickup (23,611.50)
Current Credit (0.79)
‘Current Debit 14.44
Title XX 77,321.05
SSI Recipients 1549.15
‘Damage Stamp Fund 2,823.98
Valley Heights 58,230.89
Dante Sewer 49,575.00
‘Employee Health Insurance 2,934,009.06
‘Employee Insurance Claims 7,000.00
Law Library 53,907.88
Special Welfare 46,521.36
‘Housing Fund #2 7,700.00
Russell Co Health & Fitness 115,437.12
Cannery (118,972.84)
WIB 10,051.75
Total 5,322,617.70 322,617.70





October 10, 2019 
The Regular monthly meeting of the Industrial Development Authority of 

Russell County, Virginia was held on October 10, 2019, at 5:30 P.M. at Bonanza 
Family Restaurant, Main Street, Lebanon, Virginia. 

MEMBERS 
PRESENT: 

ABSENT: 

STAFF: 

Ernie McFaddin, Chairman 
Carlton Elliott, Secretary 
Mike Hinch er. Member 
Roger Sword, Member 
Jarred Glass, Member 
David Mullins, Member 

Richard Lockridge, Vice Chairman 
Tony Dodi, Member 
Scott Gilmer, Member 

Katie Patton, Attorney 
Lonzo Lester, County Administrator 

The Chairman called the meeting to order at 5:36 P.M. 

Secretary called the roll and recorded the roll call. 

APPROVAL OF MINUTES 
Upon motion made by Roger Sword, second by Mike Hincher and duly 

approved by the Industrial Development Authority of Russell County, Virginia to 
approve the minutes ofthe September 12, 2019 meeting. 

The Vote was: 
Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

FINANCIAL REPORT 
Upon motion made by Roger Sword, second by Jarred Glass, and duly 

approved by the Industrial Development Authority of Russell County, Virginia to 
approve to pay invoices presented on October 10, 2019 with the addition invoice 
from Chafin Law Firm in the amount of $2200.50. 

The Vote was: 

October 10, 2019

The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on October 10, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS

PRESENT: Emie McFaddin, Chairman
Carlton Elliott, Secretary
Mike Hincher. Member
Roger Sword, Member
Jarred Glass, Member
David Mullins, Member

ABSENT: Richard Lockridge, Vice Chairman
Tony Dodi, Member
Scott Gilmer, Member

STAFF: Katie Patton, Attorney
Lonzo Lester, County Administrator

The Chairman called the meeting to order at 5:36 P.M.
Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Roger Sword, second by Mike Hincher and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the September 12, 2019 meeting.

The Vote was:

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins
Absent: R. Lockridge, T Dodi, $. Gilmer

Nay: None

FINANCIAL REPORT
Upon motion made by Roger Sword, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve to pay invoices presented on October 10, 2019 with the addition invoice
from Chafin Law Firm in the amount of $2200.50.

The Vote was:




Aye: C. Elliott, R. Sword, J. Glass, M. Hincher 
Absent: R. Lockridge, T Dodi, S. Gilmer, D Mullins 
Nay: None 

ATTORNEY'S REPORT 
No Report 

CHAIRMAN'S REPORT 
The chairman presented he is working on a date for the ribbon cutting for 

Plasticap. 

The chai1man has met with the Health Depaiiment on further plans for the 
office space in the Government center. 

The chairman informed the board the IDA needs a letter of intent with 
Russell County Reclamation LLC for Phase III funding and we need to submit an 
application for the additional funding for the greenhouse project. 

Upon motion made by Jarred Glass, second by Mike Hincher, and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
authorizing the chairman to submit a joint letter of intent with Russell County 
Reclamation LLC to AML for Phase 3 funding on Project Reclaim in the amount 
of $2.75 million for additional property development and the construction of a 
greenhouse with a renewable energy package. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher 
Absent: R. Lockridge, T Dodi, S. Gilmer, D. Mullins 
Nay: None 

Upon motion made by Jarred Glass, second by Roger Sword, and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
authorizing the chairman to submit a joint application with Russell County 
Reclamation to AML for funding to construct a greenhouse on the Moss 3 prope1iy 
to be utilized by Project Grow. We hereby authorize the chairman and the 
secretary to sign all necessary documents relating to this application. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher 
Absent: R. Lockridge, T Dodi, S. Gilmer, D. Mullins 
Nay: None 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher
Absent: R. Lockridge, T Dodi, S. Gilmer, D Mullins
Nay: None

ATTORNEY’S REPORT
No Report

CHAIRMAN’S REPORT
The chairman presented he is working on a date for the ribbon cutting for
Plasticap.

The chairman has met with the Health Department on further plans for the
office space in the Government center.

The chairman informed the board the IDA needs a letter of intent with
Russell County Reclamation LLC for Phase III funding and we need to submit an
application for the additional funding for the greenhouse project.

Upon motion made by Jarred Glass, second by Mike Hincher, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit a joint letter of intent with Russell County
Reclamation LLC to AML for Phase 3 funding on Project Reclaim in the amount
of $2.75 million for additional property development and the construction of a
greenhouse with a renewable energy package.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher
Absent: R. Lockridge, T Dodi, S. Gilmer, D, Mullins
Nay: None

Upon motion made by Jarred Glass, second by Roger Sword, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit a joint application with Russell County
Reclamation to AML for funding to construct a greenhouse on the Moss 3 property
to be utilized by Project Grow. We hereby authorize the chairman and the
secretary to sign all necessary documents relating to this application.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher
Absent: R. Lockridge, T Dodi, S. Gilmer, D, Mullins
Nay: None




The chairman repmied the need to apply for New Market Tax Credits for 
Phase 3 of Project "Blue Jay" 

Upon motion made by Mike Hincher, second by Jarred Glass, and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
authorizing the chairman to apply for New Market Tax Credit funding through 
People Inc for Phase 2 of project Blue Jay and authorize the chairman and the 
secretary to sign all necessary documents relating to this funding. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher 
Absent: R. Lockridge, T Dodi, S. Gilmer, D. Mullins 
Nay: None 

The chairman presented the need to for a subsidiary of the IDA for the new 
Market Tax Credits to flow through. 

Upon motion made by Carlton Elliott, second by Mike Hincher, and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
authorizing legal counsel to establish a subsidiary company of the IDA for the 
purpose of managing funding obtained through New Market Tax Credit sources. 
We hereby authorize the chairman and the secretary to sign all necessary 
documents to complete the formation of this entity. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher 
Absent: R. Lockridge, T Dodi, S. Gilmer, D. Mullins 
Nay: None 

The chairman presented the Town of Lebanon's request for the property 
above the farmer's market be conveyed to the Town. 

Upon motion made by Roger Sword, second by David Mullins, and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
conveying the property adjacent to the government center to the Town of Lebanon 
for development additional green space within the town. The prope1iy to be 
conveyed is recorded on Map ID# 104R IA2 1019B and is subject to completion of 
a survey to identify all the property boundaries. We hereby authorize the chairman 
and the secretary to sign all necessary documents to complete this transaction. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

‘The chairman reported the need to apply for New Market Tax Credits for
Phase 3 of Project “Blue Jay”

Upon motion made by Mike Hincher, second by Jarred Glass, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply for New Market Tax Credit funding through
People Inc for Phase 2 of project Blue Jay and authorize the chairman and the
secretary to sign all necessary documents relating to this funding.

Aye: C. Elliott, R, Sword, J. Glass, M. Hincher
Absent: R. Lockridge, T Dodi, S. Gilmer, D. Mullins
Nay: None

‘The chairman presented the need to for a subsidiary of the IDA for the new
Market Tax Credits to flow through.

Upon motion made by Carlton Elliott, second by Mike Hincher, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing legal counsel to establish a subsidiary company of the IDA for the
purpose of managing funding obtained through New Market Tax Credit sources.
We hereby authorize the chairman and the secretary to sign all necessary
documents to complete the formation of this entity.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher
Absent: R, Lockridge, T Dodi, $. Gilmer, D, Mullins
Nay: None

The chairman presented the Town of Lebanon’s request for the property
above the farmer’s market be conveyed to the Town.

Upon motion made by Roger Sword, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia
conveying the property adjacent to the government center to the Town of Lebanon
for development additional green space within the town. The property to be
conveyed is recorded on Map ID# 104R IA2 1019B and is subject to completion of
a survey to identify all the property boundaries. We hereby authorize the chairman
and the secretary to sign all necessary documents to complete this transaction.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D, Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None




The chairman informed the board TDEC is seaking grant funding for 
equipment upgrades. After discussion, the chairman will inform TDEC the request 
does not meet the parameters of the grant process. 

CLOSED SESSION 
Upon motion made by Mike Hincher, second by Roger Sword and duly 

approved by the Industrial Development Authority of Russell County, Virginia to 
enter Closed Session as permitted by, VA Code #2.2-3711 (5) Prospective 
unannounced industry (7) & (8) Legal Counsel. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

RECONVENE TO PUBLIC SESSION 
Upon motion made by Mike Hincher, second by David Mullins, and duly 

approved by The Industrial Development Authority of Russell County, Virginia, 
the Chairman called the meeting back into regular session and requested the 
"Certification Motion after reconvening in Public Session". 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION 
The Industrial Development Authority of Russell County, Virginia hereby 

ce1iifies that, in the closed session just concluded, nothing was discussed except 
the matter or matters ( 1) specifically identified in the motion to convene in closed 
session and (2) lawfully permitted to be so discussed under the provision of the 
Virginia Freedom of Information Act cited in that motion. 

The Roll Vote Was: 
Ernie Mcfaddin 
Carlton Elliott 
Scott Gilmer 
Tony Dodi 
Roger Sword 

Yes 
Yes 
Absent 
Absent 
Yes 

Mike Hincher Yes 
Jarred Glass Yes 
David Mullins Yes 
Richard Lockridge Absent 

Upon motion made by Mike Hincher, second by David Mullins and duly 
approved by the Industrial Development Authority of Russell County, Virginia 

The chairman informed the board TDEC is seaking grant funding for
equipment upgrades. After discussion, the chairman will inform TDEC the request
does not meet the parameters of the grant process,

CLOSED SESSION

Upon motion made by Mike Hincher, second by Roger Sword and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (5) Prospective
unannounced industry (7) & (8) Legal Counsel.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D, Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None

RECONVENE TO PUBLIC SESSION

Upon motion made by Mike Hincher, second by David Mullins, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D, Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:
Ernie McFaddin Yes Mike Hincher Yes
Carlton Elliott Yes Jarred Glass Yes
Scott Gilmer Absent David Mullins Yes
Tony Dodi Absent Richard Lockridge Absent

Roger Sword Yes

Upon motion made by Mike Hincher, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia




approving the application for RLF funding from Beaiiown Barbell Club in the 
amount of $10,000 and authorize the chairman to submit all necessary documents 
to USDA for final approval. We hereby authorize the chairman and the secretary 
to sign all necessary documents to complete this loan. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

Upon motion made by David Mullins, second by Roger Sword and duly 
approved by the Industrial Development Authority of Russell County, Virginia 
appointing Tony Dodi and Ernie McFaddin to the Courthouse Committee with the 
Board of Supervisors. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

ADJOURNMENT 
Upon motion made by David Mullins, second by Mike Hincher, and duly 

approved by the Industrial Development Authority of Russell County, Virginia 
adjourning this meeting at 7:58 PM. 

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins 
Absent: R. Lockridge, T Dodi, S. Gilmer 
Nay: None 

approving the application for RLF funding from Beartown Barbell Club in the
amount of $10,000 and authorize the chairman to submit all necessary documents
to USDA for final approval. We hereby authorize the chairman and the secretary
to sign all necessary documents to complete this loan.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D. Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None

Upon motion made by David Mullins, second by Roger Sword and duly
approved by the Industrial Development Authority of Russell County, Virginia
appointing Tony Dodi and Ernie McFaddin to the Courthouse Committee with the
Board of Supervisors.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D, Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None

ADJOURNMENT

Upon motion made by David Mullins, second by Mike Hincher, and duly

approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 7:58 PM.

Aye: C. Elliott, R. Sword, J. Glass, M. Hincher, D, Mullins
Absent: R. Lockridge, T Dodi, S. Gilmer
Nay: None





MINUTES OF THE DIRECTORS' MEETING 

MINUTES OF A MEETING OF DIRECTORS of The Russell County Public Service Authority 
held at held at 13 7 Highland Drive Lebanon, VA 24266 on this 19th day of November 2019 at 6:00 
PM. 

1. The following members were present constituting a quorum (4): 
Carter McGlothlin, Chairman; 
Clifford Hess, Vice Chairman 
Cuba Porter, Treasurer; 
Chris Dye; 
Terry Powers; 
David Edmonds. Jr.: 
Joe Huff; and 
Rhonda I ,ester, Secretary. 

2. Also present: 
I Jarvey Hart~ 
James Baker, T&L; 
Rita Baker, T&L; 
Katie Patton; 
Rachel Norris; 
Edna Vance: 
Tim Mitchell: and 
Joann Mitchell 

3. All the directors of The Russell County Public Service Authority being present, formal notice 
calling the meeting was dispensed with, and the meeting declared to be regularly called. 

4. Carter McGJothlin acted as Chairperson of the meeting and Rhonda Lester as Secretary of the 
meeting. 

5. Rhonda Lester opened the meeting with the Pledge of Allegiance followed by a prayer led by 
Cuba Porter 

6. Approve Agenda -
Motion to amend the agenda to remove e) Review/Discuss FY I 9 Audited Financial Report 
from New Business and add h) Discuss Purchase of New GIS System to New Business made 
by Clifford Hess, seconded by Terry Powers, and unanimously adopted. 

7. Minutes of the last meeting elated October 15, 2019 were reviewed and, upon motion duly 
made by Terry Powers, seconded by Chris Dye, were unanimously adopted as read. 

8. Public Comments: Mr. Tim Mitchell (Elk Garden section) addressed the Board with an inquiry 
about any plans to extend water services into the Corn Valley (the Loop) area. I le expressed an 
urgent need for a clean water source due to rollutants in the groundwater that supplies the wells 
and springs in that area. The Board advised that water samples \Vould be taken and User 
Agreements and LMJ Surveys would be offered to the residents in that area in order to apply 
for funding to potentially do a water line extension project to that section of the county. 

MINUTI TORS! MEE

MINUTES OF A MEETING OF DIRECTORS of The Russell County Public Service Author

held at held at 137 Highland Drive Lebanon, VA 24266 on this 19th day of November 2019 at 6:00
PM.

1. The following members were present, constituting a quorum (4);
Carter MeGlothlin, Chairman;
Clifford Hess, Vice Chairman
Cuba Porter, Trea
Chris Dye:
Terry Powers;
David Edmonds, Jr:
Joe Huff; and
Rhonda Lester, Secretary

isurer;

Also present:
Harvey Hart:

James Baker, T&L:
Rita Baker, T&L:
Katie Patton
Rachel Norris
na Vane:
Tim Mitchell; and
Joann Mitchell

3. All the directors of ‘The Russell County Public Service Authority being present, formal notice
calling the meeting was dispensed with, and the meeting declared to be regularly called,

4, Carter McGlothlin acted as Chairperson of the meeting and Rhonda Lester as Secretary of the
meeting,

5. Rhonda Lester opened the meeting with the Pledge of Allegiance followed by a prayer led by
Cuba Porter

6. Approve Agenda -
Motion (o amend the agenda to remove ¢) Review/Discuss FY19 Audited Financial Report
from New Business and add h) Discuss Purchase of New GIS System to New Business made
by Clifford Hess, seconded by Terry Powers, and unanimously adopted.

7. Minutes of the last
made by Terry Pow

meeting dated October 15, 2019 were reviewed and, upon motion duly
cconded by Chris Dye, were unanimously adopted as read.

8. Public Comments: Mr. Tim Mitchell (L:Ik Garden section) addressed the Board with an inquiry
about any plans to extend water services into the Com Valley (the Loop) area, He expressed an
urgent need for a clean water source due to pollutants in the groundwater that supplies the wells
and springs in that area. The Board advised that water samples would be taken and User
Agreements and LMI Surveys would be offered to the residents in that area in order to apply
for funding to potentially do a water line extension project to that section of the county.





9. Harvey Harl, Interim Acting Director, presented to the meeting: 

e Bank Activity and Account Balances Reports 
• Profit and Loss Reports 
• Outstanding Construction Receivables Report 
• Systems Water Loss Reports 

and upon motion made by Clifford Hess, seconded by Chris Dye, were unanimously adopted 
as presented. 

10. Carter McCllothlin, Chairman presented to the meeting Past Due Customer Reports for Board 
review. Motion to write off inactive accounts over three years past due made by Chris Dye, 
seconded by Clifford Hess, and unanimously adopted. 

11. Rita Baker with Thompson & Litton presented to the meeting the following project updates 
from October 11, 2019 to date: 

• FINCASTLE ESTATES WATER LINE EXTENSION 
This project will provide new water service to approximately 50 homes along Rt. 71 and the 
Fincastle Estates area utilizing approximately 1,450 LF of8-inch water line, 8,850 LF of 6-im:h 
\Vater line, l,550 LF of 4-inch water line, and 600 LF of 2-inch water line. SWVA W/WW 
approved utilizing remai l ii I ig funds to provide sewer to a residential customer on GB Short 
Street with the possibility of five additional future customers. Final Inspection w/VDH was held 
on 11/13/19. 

• GLADE IIOLLOW/GLADE HILL WATER PROJECT 
This project consists of replacing approximately 1.5 miles of old 2-inch galvanized line with a 
8- inch and 6-inch line and adding Jire protection to approximately 20 homes along with an 
additional area of Russell County that has approximately 20 homes of new service. VDH made 
un offor to the RCPSA, CoulfidJ Wutcr Dcvdupmcnt I-'und approved $75,000. und SW VA 

W/WW awarded $120,000. Still '.Vaiting on Loan Closing to be scheduled. As of 11/14/19, 
2, 120 LF or 8-inch water line had been installed in the Glade Hollow section. 

• NASH'S FORD/CLINCH MOUNTAIN ROAD 
This project will be providing water service lo approximately 58 customers. Applied to VDH 
at the end of March 2019. Received comments from VDH on this Application. Information was 
returned to VDII on 4/23/J 9. Waiting to hear if this Project receives funding from VDH. 

• NEW CUSTOMERS 
Installed 1 new service meter on Big A Mountain 

• CREEK SIDE/EAGLES NEST /BOODY WATER LINE EXTENSION PROJECT 
Received $40,000 funding from Coalfield Water Development Fund. Verbal approval by VD! l 
was given on 10/11/19. Materials arc ordered. Received $100,000 from SW VA WIWW for 
this project. 

• CLEVELAND TRASH SITE/COUNTY 
Cleared trees. 

9, Harvey Hart, Interim Acting Director, presented to the meeting:

© Bank Activity and Account Balances Reports
Report

© Profit and Los
* Outstanding Cons
# Systems Water Lo

ables Report

and upon motion made by Clifford Hess, seconded by Chris Dye, were unanimously adopted
as presented.

10, Carter MeGlothlin, Chairman presented to the mecting Past Due Customer Reports for Board
review. Motion to write off inactive accounts over three years past due made by Chris Dye,
conded by Clifford Hess, and unanimously adopted.

11, Rita Baker with Thompson &
from October 11, 2019 to date:

on presented to the meeting the following project updates

© FINCASTLE ESTATES WATER LINE EXTENSION
This project will provide new water service to approximately
Fineastle Hstates area utilizing approximately 1,450 LF of 8-inch water line, 8,850 LF of 6-inch
water line, 1,550 LF of 4-inch water line, and 600 LF of 2-inch water line. SWVA W/WW
approved utilizing remailiilig funds to provide sewer to a residential customer on GB Short
Street with the possibility of five additional future customers. Final Inspection w/VDH was held
on 11/13/19,

50 homes along RL71 and the

© GLADE HOLLOW/GLADE HILL WATER PROJECT

‘This project consists of replacing approximately 1.5 miles of old 2-inch galvanized line with a
8- inch and 6-inch line and adding fire protection to approximately 20 homes along with an
additional area of Russell County that has approximately 20 homes of new service. VDH made
an off to the RCPSA, Coalfield Water Development Fund approved $75,000, and SW VA
W/WW awarded $120,000. Still waiting on Loan Closing to be scheduled. As of 11/14/19,
2,120 L of 8-inch water line had been installed in the Glade Hollow section.

* NASH'S FORD/CLINCH MOUNTAIN ROAD.

‘This project will be providing water service to approximately 58 customers. Applied to VD
at the end of March 2019. Received comments from VDH on this Application. Information was
returned to VDH on 4/23/19. Waiting to hear if this Project receives funding from VDH.

* NEW CUSTOMERS
Installed 1 new service meter on Big A Mountain

* CREEK SIDE/EAGLES NEST /BOODY WATER LINE EXTENSION PROJECT.
Received $40,000 funding from Coalfield Water Development Fund. Verbal approval by VDI
was given on 10/11/19. Materials are ordered. Received $100,000 from SW VA WIWW for
this project

© CLEVE!
Cleared trees.

AND TRASH SITE/COUNTY




• BELFAST (RT. 603) - EXTENSION 
This project received a grant from C\VDF in the amount or $125,000, and $109,000 from 
SWVA W /WW Fund. Received approval from VDll and Soil Conservation l'or this Project. 
DHCD funding in the amount of $630,000. Contract negotiation meeting w/DHCD was held on 
11/13/19. CPPDC is working on completing items on the Environmental. 

• POTENTIAL WELLS 
A meeting was held with VDH in Abingdon on April 6, 2017 to discuss the possibility of 
utilizing an existing well located at the old Elk Garden Elementary School into the c:-zisting lines 
in the Elk Garden Community. Drilling of a new well was discussed in the Green Valley area. 
The ability to use these wells. will reduce \Vater purchase from Tazewell County and the Town 
of Lebanon respectfully. An initial meeting with Charles Rest was held regarding site approval. 

• CLEVLAND METER REPLACEMANT (WSL-026-13) 
Consists of I 00 - 115 Meter Replacements. 3 - 4 street crossings. & \veil improvements. 
Categorical Exclusion e:-zpired. No working on until August 2019. No new update. 

• CASTLEWOOD METER REPLACl'.MANT (WSL-028-14) 
Consists of approximately 1,939 service meters & leak detection meters and telemetry. Meters 
have been installed, but some are not working properly. This project is not part of the expired 
categorical exclusion. Work can continue on this project. Project was scheduled for completion 
in October 2016. A meeting with Crossroads was held to discuss completion of this Project. 
Meeting w/Core & Main regarding meter issues on l 0/14/19. No new update. 

• SYSTEM IMPROVEMENTS Pl! I (WSL-027-17) 
Consists of900 feet of water line replacement along Memorial Drive, 1.700 feet raw water pipe 
for Sargent Springs WTP, will be placed above ground, 3 water pumps, and receptacles and 
transfer switches for generator connections at WTP. Force Account request was approved but 

will need resubmitted for RCPSJ\. Plans & Specs not submitted. VDH needs to know status 
of plans & specs and time frame for completion. 

• LAKE BONAVENTURE TO SOUTI I CLINClfflELD WL REPLACEMENT 
Plans & Specs have been approved. Construction permit issued 7/26117. Environmental has 
been approved. Force Account request was approved but will need to be resubmitted for the 
RCPSA. VD! I is requesting copy of the bid documents to be submitted. I lad requested from 
Crossroads earlier but did not receive. VDH put project on hold in November 2017. Once 
Force Account & Bid Documents are approved, Loan Closing/Construction can start on this 
project. 

• EAGLE" S NEST 
Waiting on engineering to complete the design for an altitude valve. 

12. Carter McGlothlin, Chairman presented to tht.: meeting and thereupon the following resolutions 
were offered. 

IT WAS RESOLVED THAT: 

© BELFAST (RT. 603) - EXTENSION

This project received a grant from CWDE in the amount of $125,000, and $109,000 from
SWVA W/WW Fund. Received approval from VDH and Soil Conservation for this Project.
DHCD funding in the amount of $630,000. Contract negotiation meeting w/DHCD was held on
LI/13/19, CPPDC is working on completing items on the Environmental.

© POTENTIAL WELL!
A meeting was held with VDH in Abingdon on April 6, 2017 to discuss the possibility of
utilizing an existing well located at the old Pk Garden Elementar

hool into the existing lines
in the Elk Garden Community. Drilling of a new well was discussed in the Green Valley area.
The ability to use these wells, will reduce water purchase from ‘Tazewell County and the Town
of Lebanon respectfully. An initial meeting with Charles Rest was held regarding site approval

* CLEVLAND METER REPLACEMANT (WSL.-026-13)
Consists of 100 - 115 Meter Replacements, 3 - 4 street crossings, & well improvements.

Categorical Exclusion expired. No working on until August 2019. No new update.

© CASTLEWOOD METER REPLACEMANT (WSL-028-14)

Consists of approximately 1,939 service meters & leak detection meters and telemetry. Meters,
have been installed, but some are not working properly. ‘This project is not part of the expired
ategorical exclusion, Work ean continue on this project. Project was scheduled for completion
in October 2016. A meeting with Crossroads was held to discuss completion of this Project
Meeting w/Core & Main regarding meter issues on 10/14/19, No new update.

* SYSTEM IMPROVEMENTS PH 1 (WSL.-027-17)

Consists of 900 feet of water line replacement along Memorial Drive, 1.700 feet raw water pipe
for Sargent Springs WTP, will be placed above ground, 3 water pumps. and receptacles and
transfer switches for generator connections at WTP, Force Agcount requiest was approved but
will nced resubmitted for RCPSA. Plans & Spees not submitted. VDI needs to know status
of plans & specs and timeframe for completion,

* LAKE BONAVENTURE TO SOUTH CLINCHFIELD WL REPLACEMENT

Plans & Specs have been approved, Construction permit issued 7/26/17, Environmental has
been approved. Force Account request was approved but will need to be resubmitted for the
RCPSA. VDI is requesting copy of the bid documents to be submitted. Had requested from
Crossroads eatlier but did not receive. VDH putproject on hold in November 2017. Once
Force Account & Bid Documents
project.

ae approved, Loan Closing/Construction ean start on this

+ EAGLE” SNE
Waiting on engineering to complete the design for an altitude valve.

12, Carter MeGlothlin, Chairman presented to the nm
were offered.

ting and thereupon the following resolutions

IT WAS RESOLVED THAT:




• Motion lo approve the proposed Service Rules and Regulations made by Terry Powers, 
seconded by Clifford I less, and unanimously adopted. 

• Motion to appoint l larvey Hart, Chris Dye and David Edmonds, Jr. to a committee that will 
meet with the County Administrator to interview applicants and hire a Wastewater 
Treatment Plant Manager for a probationary period of90 days, at which time the Board \Viii 
review and make a decision as to make the new hire a regular full-time employee or not 
made by Terry Powers, seconded by Clifford Hess, and unanimously adopted. 

• Motion to approve Notice of Av·.rard to Morgan McClure in Castlewood for their bid on the 
RFP#l 9-lA-003 Purchase/Finance of Six (6) Service Pickup Trucks made by Cuba Porter, 
seconded by Chris Dye, and unanimously adopted. 

• Motion to approve lease of RICO!! copier for a 60-month term at $136.92 per month, plus 
$36.00 per month maintenance lee made by Cuba Porter, seconded by Joe I luff. and 
unanimously adopted. 

• Motion to approve Amended Contract l'or Sale of Water to Washington County Service 
Authority to increase the capacity or \Vatcr provided to 25.000 gallons per day (gpd) made 
by Terry Powers, seconded by Cuba Porter, and unanimously adopted. 

• Motion to approve Employee Christmas Bonuses at $500.00 for each employee and a 
Boots/Clothing allowance at $150.00 for each employee made by Terry Powers, seconded 
by Chris Dye, and unanimously adopted. 

• Motion to approve purchase of a GIS System in the amount of $1,300.00 made by Clifford 
Hess, seconded by Terry Powers, and unanimously adopted. 

13. Old Business to Discuss: 

• Rhonda Lester presented to the meeting a list of Equipment and V chicles for the 

Lebanon/New Garden Division that was left off the Inventory List presented to the Board 

at the last board meeting. 

14. Matters presented by the Board: 

"' Cuba Porter inquired about the status of the Contract with Crossroads Engineering in 

relation to the Castlewood Water and Sewage Authority. Having just been provided a copy 

of the Contract at the meeting, it \Vas agreed by the Board to rcvicv .. 1 the minutes in \vhich 

the Contract was approved and revisit the issue at the next meeting. 

15. Motion to amend agenda to add Small Purchase Policy and Executive Session (Closed) To 
Discuss Transfer Agreement to be inserted alter Matters presented by the Board made by Terry 
Powers, seconded by Clifford I less, and unanimously adopted. 

* Motion to approve the proposed Service Rules and Regulations made by Terry Powers,
seconded by Clifford Hess, and unanimously adopted,

# Motion to appoint Harvey Hart, Chris Dye and David Edmonds, Jr, to a committee that will
meet with the County Administrator to interview applicants and hire a Wastewater
Treatment Plant Manager for a probationary period of 90 days, at which time the Board will
review and make a decision as to make the new hire a regular full-time employee or not
made by Terry Powers, seconded by Clifford Hess, and unanimously adopted,

* Motion to approve Notice of Award to Morgan MeClure in Castlewood for their bid on the
REP#19-1A-003 Purch nance of Six (6) Service Pickup Trucks made by Cuba Porter,
seconded by Chris Dye, and unanimously adopted.

‘© Motion to approve lease of RICOH copier for a 60-month term at $136.92 per month
$36.00 per month maintenance fee made by Cuba Porter, seconded by Joe uf
unanimously adopted,

plus
and

* Motion to approve Amended Contract for Sale of Water (0 Washington County Service
Authority to increase the capacity of water provided to 25,000 gallons per day (gpd) made
by Terry Powers, seconded by Cuba Porter, and unanimously adopted.

* Motion to approve Employee Christmas Bonuses at $500.00 for each employee and a
Boots/Clothing allowance at $150.00 for each employee made by ‘Terry Powers, seconded
by Chris Dye, and unanimously adopted

* Motion to approve purchase of a GIS System in the amount of $1,300.00 made by Clifford
Hess, seconded by Terry Powers, and unanimously adopted,

13, Old Business to Discuss:

* Rhonda Lester presented to the mecting a list of Equipment and Vehicles for the
Lebanon/New Gi
atthe

‘den Division that was left off the Inventory List presented to the Board

ast board meeting.
14, Matters presented by the Board:

© Cuba Porter inquired about the status of the Contract

ith Crossroads Engineering in
relation to the Castlewood Water and Sewage Authority, Having just been provided a copy
of the Contract at the meeting, it was agreed by the Board to review the minutes in whieh
the

‘ontract wi

s approved and revisit the issue at the next meeting,

15. Motion to amend agenda to add
Discuss Transfer Agreement to be
Powers, seconded by Clifford Hess.

mall Purchase Policy and Executive Session (Closed) ~ To
ed after Matters presented by the Board made by Terry
and unanimously adopted





16. Katie Patton presented to the meeting an example ofa Small Purchase Policy for Board review. 
Motion to approve the proposed Small Purchase Policy subject to revisions by legal counsel 
made by Terry Powers seconded by Chris Dye, and unanimously adopted. 

17. Motion made by David Edmonds, Jr, seconded by Chris Dye. and duly approved by the Board 
of Directors to enter into (closed) executive session pursuant to Section 2.2-3 712 (5) of the 
Code of Virginia to discuss legal matters pursuant to 2.2-3 711 (/\)(8) of the Code of Virginia. 

18. Motion made by Cuba Porter, seconded by Chris Dye. and duly approved by the Board of 
Directors to return to regular session. 

Pursuant to § 2.2-37 l 2(D) of the Code of Virginia 1950, as amended each member of 
the Board of Directors upon the Roll Ca ll certifies that to the best of their knowledge 
(!) only public busi ness matters lawfull y exempted from the open meeting requirements 
under the Virginia freedom of Information Act and (ii) on ly such public business matters 
that were identified in the motion(s) by which the closed meeting was convened were 
beard, discussed or considered in the meeting by the Board of Directors. 

Any member of the Board of Directors who believes that there was a departure from 
the requirements of clauses (l) and (ii) above shal l so state prior to the vote, indicating 
the substance of the departure that, in hi s or her judgment, has taken place. 

Are there any who believe a departure has taken place? Seeing none, if you agree that 
the matters heard , discussed or considered during the closed meeting were pursuant only 
to the motion(s) by which the closed meeting was convened, please signify by saying 
aye or yes. 

Clifford Hess - Yes 
Chri s Dye - Yes 
Cuba Porter - Yes 
Joe Huff - Yes 
Te!Ty Powers - Yes 
David Edmonds, Jr. - Yes 
Ca11er McGlothlin - Yes 

I 9. Motion to approve the Transfer Agreement subject to revisions made by legal counsel made by 
Terry Powers, seconded by Chris Dye, and unanimously adopted. 

20. There being no further business to come before the meeting, a motion to adjourn at 7:59 PM 
was made by Chris Dye, seconded by Cl ifford Hess, and duly approved by the Board of 
Directors. The next meeting is scheduled for December 17, 20 19 at 6:00 PM. 

Dated in the Commonwealth of Virginia on 

the 19th day of November 20 19. 
(S ignature) 

Secretary Name: Rhonda Lester 

16. Katie Patton presented to the meeting an example of a Small Purchase Policy for Board review.
Motion to approve the proposed Small Purchase Policy subject to revisions by legal counsel
made by Terry Powers, seconded by Chris Dye, and unanimously adopted.

17. Motion made by David Edmonds, Jr, seconded by Chris Dye. and duly approved by the Board
of Directors to enter into (closed) executive session pursuant to Section 2.2-3712 (5) of the
Code of Virginia to discuss legal matters pursuant to 2.2-3711(A)(8) of the Code of Virginia.

18. Motion made by Cuba Porter, seconded by Chris Dye. and duly approved by the Board of
Directors to return to regular session.

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of
the Board of Directors upon the Roll Call certifies that to the best of their knowled;
(I) only public business matters lawfully exempted trom the open meeting requirements
under the Virgi formation Act and (ii) only such public business matters
that were identified in the motion(s) by which the closed meeting was convened were
heard, discussed or considered in the meeting by the Board of Directors.

Any member of the Board of Directors who believes that there was a departure from
the requirements of clauses (1) and (ji) above shall so state prior to the vote, indicating
the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken ph cing none, if you agree that
the matters heard, discussed or considered during the closed meeting were pursuant only
to the motion(s) by which the closed meeting was convened, please signify by saying
aye or yes.

Clifford Hess ~ Yes
Chris Dye ~ Yes

Cuba Porter ~ Yes
Joe Hutt ~ Yes

Terry Powers
David Edmon¢
Carter MeGlothlin ~ Yes

19, Motion to approve the Transfer Agreement subject to revisions made by legal counsel made by
‘Terry Powers, seconded by Chris Dye, and unanimously adopted.

20. There being no further business to come before the meeting, a motion to adjourn at 7:59 PM
was made by Chris Dye, seconded by Cliflord Hess, and duly approved by the Board of
Directors. ‘The next meeting is scheduled for December 17. 2019 at 6:00 PM.

Dated in the Commonwealth of Virginia on
the 19th day of November 2019.

Secretary Name: Rhonda Lester




RUSSELL COUNTY TOURISM ADVISORY COMMITTEE 
November 19, 2019 

Officers 
Jim Lyttle-Chair 
TBD-Vice Chair 
Brandon Blevins-Secretary 
Jennifer Chumbly-Treasurer 

Call to Order-Jim Lyttle 
Roll Call-Brandon Blevins 
Approval of Minutes-Jim Lyttle 
Approval of Agenda-Jim Lyttle 

Old Business 

1. Introduction of New Member 
2. Election of Vice Chair 
3. Report of Subcommittees 

2:30pm 

4. Youth Committee Report - Jeff Hess 
5. Asset Inventory Report - Jeff Hess 
6. By Laws - Jim Lyttle/Brandon Hess 
7. Art Gallery- Jim Lyttle 

New Business 

1. Director's Position - Jim Lyttle 
2. Heart of Appalachia - Jim Lyttle 
3. Christmas Lunch - Jim Lyttle 
4. Basket Raffle - Jim Lyttle/Jennifer Chumbly 
5. VTC Seminar 2020/21 - Jim Lyttle 

Additional New Business 

Adjournment 

RUSSELL COUNTY TOURISM ADVISORY COMMITTEE
November 19, 2019
2:30pm

Officers

Jim Lyttle-Chair

TBD-Vice Chair

Brandon Blevins-Secretary
Jennifer Chumbly-Treasurer

Call to Order-Jim Lyttle

Roll Call-Brandon Blevins
Approval of Minutes-Jim Lyttle
Approval of Agenda-Jim Lyttle

Old Business

Introduction of New Member
Election of Vice Chair

Report of Subcommittees.

Youth Committee Report - Jeff Hess
Asset Inventory Report - Jeff Hess
By Laws - Jim Lyttle/Brandon Hess
Art Gallery- Jim Lyttle

NOMPeNns

New Business

Director's Position - Jim Lyttle
Heart of Appalachia - Jim Lyttle

Christmas Lunch - Jim Lyttle

Basket Raffle - Jim Lyttle/Jennifer Chumbly
VTC Seminar 2020/21 - Jim Lyttle

OPEN

Additional New Business

Adjournment




Russell County Tourism Committee 
By Law Revision Committee Meeting Minutes 

September 23rd, 2019; Pats Country Diner, 10:30 A.M. 

Committee Members 
Jim Lyttle, Chair 
Alice Meade 
Brandon Blevins, Secretary 

Staff 
None Present 

Attendance from the Public 
None Present 

Call Meeting to Order: Jim Lyttle called the September 23'd, 2019 Russell County Tourism Advisory 
Committee By Law Revision Meeting to order at 10:30 am. 

Additions to the Agenda/Open Comments: 
None 

New Business: 

By Law Revisions 
By Laws were reviewed and changes were recommended by the committee. No other information was 
discussed by the committee. 
Revisions are to be reviewed by the Heart of Appalachia (governing authority) . 

Adlourn: 
Alice Meade made a motion to adjourn at 11:42 A.M. and the motion was properly seconded by 
Brandon Blevins. The next Russell County Tourism Committee Meeting was scheduled to take place on 
November 191h, 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room. 

1 

Russell County Tourism Committee
By Law Revision Committee Meeting Minutes
September 23% 2019; Pats Country Diner, 10:30 A.M.

Committee Members

Jim Lyttle, Chair

Alice Meade

Brandon Blevins, Secretary

Staff
None Present

Attendance from the Public
None Present

Call Meeting to Order: Jim Lyttle called the September 23% 2019 Russell County Tourism Advisory
Committee By Law Revision Meeting to order at 10:30 am.

Additions to the Agenda/Open Comments:

None
New Business:

By Law Revisions

By Laws were reviewed and changes were recommended by the committee. No other information was
discussed by the committee.

Revisions are to be reviewed by the Heart of Appalachia (governing authority).

Adjourn:

Alice Meade made a motion to adjourn at 11:42 A.M. and the motion was properly seconded by
Brandon Blevins. The next Russell County Tourism Committee Meeting was scheduled to take place on
November 19", 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room.





Prepared By: 
Brandon Blevins, 
Tourism Advisory Committee Secretary 

2 

Chairbignattire

Prepared By:
Brandon Blevins,
Tourism Advisory Committee Secretary




Russell County Tourism Committee 
Committee Meeting Minutes 

August 13th, 2019; Russell County B.O.S. Meeting Room, 2:30 P.M. 

Committee Members 
Jim Lyttle, Chair 
Marketta Horton, Vice Chair 
Jennifer Chumbley, Treasurer 
Brandon Blevins, Secretary 
Angie Carpenter, Chamber of Commerce 
Heather Powers, Town of Lebanon 
Alice Meade 
Jason Gullett 
Jeff Hess 

Staff 
Kim Short, Russell County Tourism Coordinator 

Attendance from the Public 
None 

Call Meeting to Order: Jim Lyttle called the August 13th, 2019 Russell County Tourism Advisory 
Committee Meeting to order at 2:30 pm. 

Approval of Minutes: The May 21, 2019 Tourism Committee Meeting Minutes were presented for 
review and approval. A motion was made by Alice Meade to approve May 21, 2019 Tourism Committee 
Meeting Minutes. The motion was properly seconded by Jeff Hess and the motion carried. 
The July 23, 2019 Tourism Committee Meeting Minutes were presented for review and approval. A 
motion was made by Alice Meade to approve the July 23, 2019 Tourism Committee Meeting Minutes 
with slight revisions. The motion was seconded by Jennifer Chumbley and the motion carried. 

Additions to the Agenda/Open Comments: 
Jim Lyttle welcomed Jason Gullett to the TAC. Jason introduced himself. Jason Updated the TAC on 
happenings in Dante, and offered to host upcoming TAC field trips. 
Jim stated that Design Printers could embroider a Russell County TAC shirt. Jim requested that the TAC 
members get together for a non-business social lunch on 12/13/19. 

1 

Russell County Tourism Committee
Committee Meeting Minutes
‘August 13th, 2019; Russell County B.0.S. Meeting Room, 2:30 P.M.

Committee Members
Jim Lyttle, Chair

Marketta Horton, Vice Chair

Jennifer Chumbley, Treasurer

Brandon Blevins, Secretary

‘Angie Carpenter, Chamber of Commerce
Heather Powers, Town of Lebanon

Alice Meade

Jason Gullett

Jeff Hess

Staff
Kim Short, Russell County Tourism Coordinator

Attendance from the Public
None

Call Meeting to Order: Jim Lyttle called the August 13th, 2019 Russell County Tourism Advisory
Committee Meeting to order at 2:30 pm.

Approval of Minutes: The May 21, 2019 Tourism Committee Meeting Minutes were presented for
review and approval. A motion was made by Alice Meade to approve May 21, 2019 Tourism Committee
Meeting Minutes. The motion was properly seconded by Jeff Hess and the motion carried.

The July 23, 2019 Tourism Committee Meeting Minutes were presented for review and approval. A
‘motion was made by Alice Meade to approve the July 23, 2019 Tourism Committee Meeting Minutes
with slight revisions. The motion was seconded by Jennifer Chumbley and the motion carried.

Additions to the Agenda/Open Comments:

Jim Lyttle welcomed Jason Gullett to the TAC. Jason introduced himself. Jason Updated the TAC on
happenings in Dante, and offered to host upcoming TAC field trips.

Jim stated that Design Printers could embroider a Russell County TAC shirt. Jim requested that the TAC
‘members get together for a non-business social lunch on 12/13/19.




Old Business: 

Sub Committee Reports - Respective Sub Committee Chairs: 
Jim Lyttle inquired if any of the Sub Committees had a report to share. Jim reviewed the purpose of the 
Sub Committees to the group. Discussion. Kim Short further iterated how the Sub Committees can 
update her on happenings in the County-Assets, Food, Events, Boutique Shopping, etc. 
Media Sub Committee - Kim is working diligently to keep all digital media updated. Jim stated that he 
would also request to be on the Media Sub Committee. 

Assisting the Media Sub Committee will consist of: "feeding in" hi-res photos for Kim to utilize. Jeff Hess 
made a motion to add Jason Gullett to the Media Sub Committee. The motion was seconded by Alice 
Meade and the motion carried. 
Asset Inventory-Jim requested everyone assist Marketta with this Sub Committee's responsibility. 

Youth Report 
Jeff Hess updated the TAC on his Youth Outreach efforts. Jeff is planning on visiting Russell County 
Schools - Honaker, Castlewood, Lebanon -when class is back in session. Jim stated that Lebanon and 
Castlewood were open to having a Tourism booth in hallways. The TAC brainstormed different areas 
where Russell County youth would congregate. Heather Powers questioned the TAC if there could be a 
Youth Interview of local political candidates. Jim stated the local school's MGA could be utilized -Jeff 
said he would contact MGA teachers. Kim, Angie and Alice were tasked with organizing. 

Art Gallery 
Kim updated the TAC on the gallery. It's been approved by the Russell County BOS and IDA. 

Recap of TAC Structure 
Jim and Kim updated the TAC members. 

By Laws 
Jim suggested that TAC meetings be changed from monthly to quarterly. Jennifer Chumbley made a 
motion to change the TAC meeting from monthly to quarterly. Brandon Blevins seconded the motion 
and the motion carried. 
Jim stated that a By Law Review Committee be created to revise and update the current TAC By Laws. 
Brandon stated that he would sit on the Review Committee, along with Alice Meade and Jim Lyttle. 

New Business: 

Stream Sweepers Recap 
Jim updated the TAC on the Stream Sweepers wrap-up party. 

2 

Old Business:

Sub Committee Reports ~ Respective Sub Committee Chairs:
Jim Lyttle inquired if any of the Sub Committees had a report to share. Jim reviewed the purpose of the
‘Sub Committees to the group. Discussion. Kim Short further iterated how the Sub Committees can
update her on happenings in the County ~ Assets, Food, Events, Boutique Shopping, etc.

Media Sub Committee ~ Kim is working diligently to keep all digital media updated. Jim stated that he
would also request to be on the Media Sub Committee.

Assisting the Media Sub Committee will consist of: “feeding in” hi-res photos for Kim to utilize. Jeff Hess
made a motion to add Jason Gullett to the Media Sub Committee. The motion was seconded by Alice
Meade and the motion carried.

Asset Inventory ~ Jim requested everyone assist Marketta with this Sub Committee’s responsibility.

Youth Report
Jeff Hess updated the TAC on his Youth Outreach efforts. Jeff is planning on visiting Russell County
‘Schools — Honaker, Castlewood, Lebanon — when class is back in session. Jim stated that Lebanon and
Castlewood were open to having a Tourism booth in hallways. The TAC brainstormed different areas
where Russell County youth would congregate. Heather Powers questioned the TAC if there could be a
Youth Interview of local political candidates. Jim stated the local schoot’s MGA could be utilized — Jeff
said he would contact MGA teachers. Kim, Angie and Alice were tasked with organizing.

Art Gallery
kim updated the TAC on the gallery. It’s been approved by the Russell County BOS and IDA.

Recap of TAC Structure
Jim and kim updated the TAC members.

By Laws
Jim suggested that TAC meetings be changed from monthly to quarterly. Jennifer Chumbley made a
motion to change the TAC meeting from monthly to quarterly. Brandon Blevins seconded the motion
and the motion carried.

Jim stated that a By Law Review Committee be created to revise and update the current TAC By Laws.
Brandon stated that he would sit on the Review Committee, along with Alice Meade and Jim Lyttle.

New Business:

Stream Sweepers Recap
Jim updated the TAC on the Stream Sweepers wrap-up party.




State Park Photography Contest 
Jim updated the TAC on the Virginia State Park photography contest. Information is located on the VA 
State Parks website. 

VTC Orientation Richmond 
Jeff stated that Marth 13th_ 14th, May 29th_ 30th, September 13th -19th were dates of the VTC Orientations 

in Richmond. 

2020 Visitor Center Seminar 
Jim updated the TAC. Discussion. Locations are currently being scouted that can cater to up to 150 
tourism professionals. Jeff Hess stated that perhaps a joint effort could be initiated with Tazewell and 
Russell County. Jeff Hess suggested going big to help get the BOS' attention on the importance of 
tourism. Angie Carpenter suggested that Russell County be the sole host of the seminar. Jennifer 
Chumbley 

District Meetings 
Jennifer Chumbley stated that she would try to set a date, time and location for the next District 
Meeting in Cleveland. 

Dates to Remember: 
August 24th, Food Truck Rally 
August 24th, Ribbon Cutting at Lonesome Pine Brewing 
September 2gth, Farm to Table Dinner 
September 2gth, Moos and Brews located at Gent Farms 

Adjourn: 
Jennifer Chumbley made a motion to adjourn at 4:00PM and the motion was properly seconded by Jeff 
Hess. The next Russell County Tourism Committee Meeting was scheduled to take place on 
November 19th, 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room. 

3 

‘State Park Photography Contest
Jim updated the TAC on the Virginia State Park photography contest. Information is located on the VA
State Parks website.

VTC Orientation Richmond
Jeff stated that Marth 13"-14", May 29-30", September 18" -19" were dates of the VTC Orientations
in Richmond.

2020 Visitor Center Seminar
Jim updated the TAC, Discussion. Locations are currently being scouted that can cater to up to 150
tourism professionals. Jeff Hess stated that perhaps a joint effort could be initiated with Tazewell and
Russell County. Jeff Hess suggested going big to help get the BOS’ attention on the importance of
tourism. Angie Carpenter suggested that Russell County be the sole host of the seminar. Jennifer
Chumbley

District Meetings
Jennifer Chumbley stated that she would try to set a date, time and location for the next District
Meeting in Cleveland.

Dates to Remember:
‘August 24", Food Truck Rally

‘August 24", Ribbon Cutting at Lonesome Pine Brewing
September 28", Farm to Table Dinner

September 28", Moos and Brews located at Gent Farms

Adj
Jennifer Chumbley made a motion to adjourn at 4:00PM and the motion was properly seconded by Jeff
Hess, The next Russell County Tourism Committee Meeting was scheduled to take place on

November 19", 2019 at 2:30 PM and be held at the Russell County BOS Meeting Room.





Prepared By: 
Brandon Blevins, 
Tourism Advisory Committee Secretary 

4 

.. 

ChalpSignature

Prepared By:
Brandon Blevins,
Tourism Advisory Committee Secretary




I. 

11. 

111. 

IV. 

v. 

VI. 

VII. 

VIII. 

IX. 

RUSSELL COUNTY PLANNING COMMISSION 

TELEPHONE: (276) 889-8000 

AGENDA 

December 16, 2019 

Call to Order - Chairman Meadows 

Invocation 

Pledge of Allegiance 

ApprovalofAgenda 

Minutes of November 18, 2019 

New Business 

Review of Plats 

Other Business 

Adjourn 

Vi.

Vil.

Vill.

RUSSELL COUNTY PLANNING COMMISSION
TELEPHONE: (276) 889-8000

AGENDA
December 16, 2019

Call to Order — Chairman Meadows
Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of November 18, 2019
New Business

Review of Plats

Other Business

Adjourn




Russell County Planning Commission 

November 18, 2019 

The Russell County Planning Commission met on Monday, November 18, 2019 in the lobby of 

the Board of Supervisors' Meeting Room at the Russell County Government Center, 133 

Highland Drive Lebanon VA. 

Members Present Members Absent Others Present 

Jack Compton Chairman Kirby Meadows Kevin Tiller Esq. 

Charlie Edmonds Crystal White 

Harry Ferguson 

Dustin Keith 

John Mason 

Mark A. Mitchell 

Vice Chair Andy Smith 

Roger Sword 

Wayne Young 

Vice Chairman Andy Smith called the meeting to order at 6:30 p. m. 

Invocation and Pledge of Allegiance given. 

Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton. 

October meeting minutes approved. Motion by Jack Compton, seconded by John Mason. 

Russell County Planning Commission

November 18, 2019

The Russell County Planning Commission met on Monday, November 18, 2019 in the lobby of
the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133
Highland Drive Lebanon VA,

Members Present Members Absent Others Present
Jack Compton Chairman Kirby Meadows _Kevin Tiller Esq.
Charlie Edmonds Crystal White

Harry Ferguson
Dustin Keith

John Mason

Mark A. Mitchell

Vice Chair Andy Smith
Roger Sword

Wayne Young

Vice Chairman Andy Smith called the meeting to order at 6:30 p. m.
Invocation and Pledge of Allegiance given.
Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

October meeting minutes approved. Motion by Jack Compton, seconded by John Mason.




New Business 

Officer Elections: 

Harry Ferguson nominated Kirby Meadows for Chairman; motion by Roger Sword and 

seconded by Charlie Edmonds that Kirby Meadows be elected by acclimation. Motion 

passed. 

Jack Compton nominated Andy Smith for Vice Chairman; motion by Roger Sword and 

seconded by Harry Ferguson that Andy Smith be elected by acclimation. Motion passed. 

Charlie Edmonds nominated Mark A. Mitchell for Secretary; motion by Roger Sword and 

seconded by Charlie Edmonds that Mark A. Mitchell be elected by acclimation. Motion 

passed. 

Motion by Roger Sword and seconded by Harry Ferguson to recommend to Board of 

Supervisors to vacate/re-subdivide lots 19-30 in Dale Subdivision. 

Review of Plats 

Reviewed 10/22/2019 -11/18/2019 transactions. 

Other Business 

Updates on Town of Lebanon's purchase of Russell Theatre. 

Updates on Town of Lebanon's lighting. 

Updates on Applebee's lease. 

Meeting adjourned. Motion by Charlie Edmonds, seconded by Wayne Young. 

Andy Smith, Vice Chairman 

Attest: 

Mark A. Mitchell, Secretary 

New Business
Officer Elections:

Harry Ferguson nominated Kirby Meadows for Chairman; motion by Roger Sword and
seconded by Charlie Edmonds that Kirby Meadows be elected by acclimation. Motion
passed.

Jack Compton nominated Andy Smith for Vice Chairman; motion by Roger Sword and
seconded by Harry Ferguson that Andy Smith be elected by acclimation. Motion passed.

Charlie Edmonds nominated Mark A. Mitchell for Secretary; motion by Roger Sword and
seconded by Charlie Edmonds that Mark A. Mitchell be elected by acclimation. Motion
passed,

Motion by Roger Sword and seconded by Harry Ferguson to recommend to Board of
Supervisors to vacate/re-subdivide lots 19-30 in Dale Subdivision.

Review of Plats

Reviewed 10/22/2019 ~ 11/18/2019 transactions.

Other Business

Updates on Town of Lebanon's purchase of Russell Theatre.
Updates on Town of Lebanon's lighting.

Updates on Applebee's lease.

Meeting adjourned. Motion by Charlie Edmonds, seconded by Wayne Young.

Andy Smith, Vice Chairman

Attest:

Mark A. Mitchell, Secretary




RUSSELL COUNTY PLANNING COMMISSION 

OCTOBER 22, 2019- NOVEMBER 18, 2019 

1. Correction plat for Edna Ferguson: Tract 1-2.69AC, Tract 

2-94.43AC, Tract 3-20.89AC, Tract 4-35.41AC, Tract 5-

24.29AC, Tract 6-5.45AC, Tract 7-2.57 AC, & Tract 8-

4.62AC to be added to 81L824L {4.62 + 1.000=5.62AC) 

Adjoining land owner & road frontage Green Valley RD 

2. Jimmy Hill . 76AC to be added to Randy Buckles 

(2.95+. 76=3. 71AC) Remaining acreage 1.87 AC. Adjoining 

land owner River Mountain RD 

3. SAC+ 6.48AC from Taulbee Jessee to be added to Jeffrey 

Buchanan 1. 75AC tract. New total 16.23AC Remaining 

acreage 1.03AC. Adjoining land owner Spring City RD 

4. Stephen Seth Peery & Charles David Kinder Deed to 

vacate lots 19-30 in Dale Subdivision. New total 30.664 

AC. To be approved at November 18, 2019 meeting Grace 

Lane 

5. Wayne Helton 1.90AC to be added to Richard Gillespie's 

lAC tract. New total 2.90AC. Remaining acreage 5.38AC. 

Adjoining land owner Corn Valley RD 

RUSSELL COUNTY PLANNING COMMISSION

OCTOBER 22, 2019- NOVEMBER 18, 2019

1. Correction plat for Edna Ferguson: Tract 1-2.69AC, Tract
2-94.43AC, Tract 3-20.89AC, Tract 4-35.41AC, Tract 5-
24.29AC, Tract 6-5.45AC, Tract 7-2.57AC, & Tract 8-
4.62AC to be added to 81L824L (4.62 + 1.000=5.62AC)
Adjoining land owner & road frontage Green Valley RD

2. Jimmy Hill .76AC to be added to Randy Buckles
(2.95+.76=3.71AC) Remaining acreage 1.87AC. Adjoining
land owner River Mountain RD

3. 8AC + 6.48AC from Taulbee Jessee to be added to Jeffrey
Buchanan 1.75AC tract. New total 16.23AC Remaining
acreage 1.03AC. Adjoining land owner Spring City RD

4, Stephen Seth Peery & Charles David Kinder Deed to
vacate lots 19-30 in Dale Subdivision. New total 30.664
AC. To be approved at November 18, 2019 meeting Grace
Lane

5. Wayne Helton 1.90AC to be added to Richard Gillespie’s
1AC tract. New total 2.90AC. Remaining acreage 5.38AC.
Adjoining land owner Corn Valley RD




Russell County Planning Commission 

October 21, 2019 

The Russell County Planning Commission met on Monday, October 21, 2019 in the lobby of the 

Board of Supervisors' Meeting Room at the Russell County Government Center, 133 Highland 

Drive Lebanon VA. 

Members Present Members Absent Others Present 

Jack Compton Dustin Keith Crystal White 

Charlie Edmonds Mark A. Mitchell 

Harry Ferguson 

John Mason 

Chairman Kirby Meadows 

Vice Chair Andy Smith 

Roger Sword 

Wayne Young 

Chairman Meadows called the meeting to order at 6:30 p. m. 

Invocation and Pledge of Allegiance given. 

September Minutes tabled until November Meeting and table officer elections until November 

Meeting. Motion by Jack Compton, seconded by Roger Sword. 

Russell County Planning Commission

October 21, 2019

The Russell County Planning Commission met on Monday, October 21, 2019 in the lobby of the
Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland
Drive Lebanon VA.

Members Present Members Absent Others Present
Jack Compton Dustin Keith Crystal White
Charlie Edmonds Mark A. Mitchell

Harry Ferguson

John Mason

Chairman Kirby Meadows
Vice Chair Andy Smith
Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m.
Invocation and Pledge of Allegiance given.

September Minutes tabled until November Meeting and table officer elections until November
Meeting. Motion by Jack Compton, seconded by Roger Sword.




New Business 

Plat was presented by Crystal White for Gary Dotson. Motion by Roger Sword, seconded by 

John Mason to recommend to Board of Supervisors. 

Harry Ferguson spoke with Jack Keen about changing a line on the Plat for Edna Ferguson. 

Review of Plats 

Reviewed 09/17/2019-10/21/2019 transactions. 

Other Business 

Roger Sword updated everyone on Polycap progress. 

Meeting adjourned. Motion by John Mason, seconded by Andy Smith. 

~h_;lt·t-s2---
Crysta I White 

New Business

Plat was presented by Crystal White for Gary Dotson. Motion by Roger Sword, seconded by
John Mason to recommend to Board of Supervisors.

Harry Ferguson spoke with Jack Keen about changing a line on the Plat for Edna Ferguson.

Review of Plats

Reviewed 09/17/2019 — 10/21/2019 transactions.

Other Business

Roger Sword updated everyone on Polycap progress.

Meeting adjourned. Motion by John Mason, seconded by Andy Smith.

Cae Vee,
‘Kidoydesiows, Chairman

Crystal White




RUSSELL COUNTY PLANNING COMMISSION 

SEPTEMBER 17, 2019-0CTOBER 21, 2019 

1. David Roffey approximately 118 AC to Dwayne Mcintyre 

By deed description only, no .plat. Remaining acreage 

approx. 131 AC Hayters Gap RD Road frontage 

2. Gary Dotson boundary line adjustment. New acreage lot 

103 is .554 AC and lot 101 is .540 AC. GB Shortt ST (To be 

approved at October 21, 2019 meeting) 

3. Edna Ferguson Tract 1 is 2.69 AC, Tract 2 is 94.43 AC, 

Tract 3 is 20.89 AC, Tract 4 is 35.41 AC, Tract 5 is 24.29 

AC, Tract 6 is 5.45 AC, Tract 7 is 2.57 AC, and Tract 8 is 

4.62 AC Green Valley RD Road Frontage/ Adjoining Land 

Owner 

RUSSELL COUNTY PLANNING COMMISSION
SEPTEMBER 17, 2019-OCTOBER 21, 2019

1. David Roffey approximately 118 AC to Dwayne Mcintyre
By deed description only, no plat. Remaining acreage
approx. 131 AC Hayters Gap RD Road frontage

2. Gary Dotson boundary line adjustment. New acreage lot
103 is .554 AC and lot 101 is .540 AC. GB Shortt ST (To be

approved at October 21, 2019 meeting)

3. Edna Ferguson Tract 1 is 2.69 AC, Tract 2 is 94.43 AC,
"Tract 3 is 20.89 AC, Tract 4 is 35.41 AC, Tract 5 is 24.29
AG, Tract 6 is 5.45 AC, Tract 7 is 2.57 AC, and Tract 8 is
4.62 AC Green Valley RD Road Frontage/Adjoining Land
Owner




RUSSELL COUNTY CONFERENCE CENTER 
November 1, 2019 

The following is a list of the Russell County Conference Center events for the month of November. 

Date Event Event Type Space 

11/02119 Phantom Fest 2019 Community Full 

Rodney Shortridge Event $125 

11/03/19 Birthday Party Individual Full 

Heather Jordon Event $125 

11/05/19 Lebanon Primary School Bingo Community Full 

Rebecca Sykes Event $135 

11/07/19 Russell County Family Health Expo Community Full 

Donna Meade Event Free 

$125 

11/09/19 Rated R Wrestling Community Full 

Brett Ramsey Event $125 

11/11/19 Virginia Coal & Energy Alliance Individual Full 

Harry Childress Event $375 

11/12/19 Lebanon Youth Football Individual Full 

JR Watson Event Free 

$125 

11 /13/19 Edwards Jones Investments Individual Full 

Wanda Hilton Event $225 

RUSSELL COUNTY CONFERENCE CENTER

November 1, 2019

‘The following is a list of the Russell County Conference Center events for the month of November,

Date Event Event Type Space
11/02/19 Phantom Fest 2019 Community Full
Rodney Shortridge Event $125

11/03/19 Birthday Party Individual Full
Heather Jordon Event $125

11/08/19 Lebanon Primary School Bingo Community Full
Rebecca Sykes Event $135

110719 Russell County Family Health Expo Community Full
Donna Meade Event Free

$125

1109/9 Rated R Wrestling Community Full
Brett Ramsey Event $125

s4ning Coal & Energy Alliance Individual Full
Harry Childress Event $375

wna Lebanon Youth Football Individual Full
JR Watson Event Free

$125

11n3iig Edwards Jones Investments Individual Full
Wanda Hilton Event $225





Russell County Health & Fitness 

Membership 
2018 2019 

February March April May June July August September October November December 

Members I Class Packages 235 255 257 233 198 183 178 175 169 184 

Pay Per Class 7 17 7 3 3 5 0 0 2 3 

Total Engagement 242 272 264 236 201 188 178 175 171 187 

Sales 

Sales Month to Date* $ 4,517.00 $ 4,700.00 $ 4,090.00 $ 3,362.00 $901.00 $830.00 $653.00 $418.00 $398.00 $1,069.00 

Silver Sneakers $ 230.00 345 $362.50 $250.00 $230.00 $232.50 $227.50 $252.50 

$ 4,320.00 $ 3,707.00 $1,263.50 $1,080.00 $883.00 $650.50 $625.50 $1,321.50 

Payroll 

Instructor I Trainer Payroll I $1,530.ool $1,320.ool $1,470.ool $1,345.00T-$1.,285.ool $825.ool $1,005.ool $960.ool $810.ool $1,035.ool 

* Reporting from 10/29/2019 - 11/20/2019 

*SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY* 

Russell County Health & Fitness

Membership
2018 2019
February March April May June July August _| September} October | November | December
[Members class Packages asl__235 wt al ia ws] 168 zi
pay Per Cass 7 7] 7 3 3 3 z d 2 3
otal Engagement zz] 27 2 zal _2ai 7s] a7 ms] a7 737
Sales
sles month to Date 3 ssi700[s 470000[$ s0s000]s 336200] ss0x0o] ses000] —sesaoo]  saisoo] —ssse.o] _s1,06900
[Sver Sneakers $230.00 323] $362.50] 250.00] 23000] $252.50] _szz7so] $252.80
$4320.00] 3707.00] 5126350) $1,060.00] _see3.00] _ses0.s0] _se25.so] 51,321 50
Payroll
instructor Trainer Payal’ | $1530.00] _s152000] $1470.00] sises.o0] _s1.205.00] se2s.00] si,oos.oo] seeo.o] se1o00] $1035.00]

* Reporting from 10/29/2019 - 11/20/2019
* SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY *





THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE 
BONANZA RESTAURANT IN LEBANON VIRGINIA ON NOVEMBER 12TH 2019 

MEMBERS & GUEST PRESENT 

EUGENE FERGUSON 
HENRY STINSON 
GUARD RAILS 

TONY MAXFIELD TIM LOVELACE 
GARY DOTSON Barbara Cox 

mike O'quinn 
Carl Rhea 

linda cross 
Henry Kinzer 

1-GUARD RAILS THROUGHTOUT THE COUNTY EMERGENCY AREA'S WILL BE REPAIRED FIRST 
2-Rt 58 E just beyond Rt. 613 several rails have been damaged near B &B 
machinery 
3-Rt 19/Rt. 770 extensive guard rail damage 

SHOULDER REPAIR AND POT HOLE 
1-RT 682 CASTLE RUN NEEDS BRUSH CUT COMING OUT IN THE ROAD SOME HAVE BEEN CUT 
2-RT 662 ONE FOURTH MILE NEAR SPRING CITY NEEDS RIP RAP AND BRUSH CUT. Brush has 
been cut 
3-Rt 646 finney trash site pipe stopped up 
4-Rt 613/58 just off Rt. 58 at parking lot pavement broken off causing vehicle 
problems 
5-Rt. 639 Laurel Br. Bridge on top needs to be resurfaced 
6-Rt. 678 middle creek several pot holes 
7-Rt 645 ruff spot in asphalt needs new patch 
8-Rt 645asphalt coming off in curve needs new patch 
9-Rt 71N at Flat Circle Rd. road broke off on right side near the bridge just off Rt. 
58 

SCHOOL BUS SAFETY AND OTHER CONCERNS 
1-Rt. 80 Ed Taylor house drainage comes out into the yard a channel will be 
installed 
2- - RT 19 N /RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES 
3-RT 620 NEEDS ADDITIONAL SPEED LIMIT SIGNS INSTALLED nothing on one end 
4-Rt 640 needs a new school bus sign installed in a curve one half mile off Rt. 80 
near Melvin Orr 
5-Rt 58E two dead trees leaning on the high wall and one on top of wall X mile 
past Quarry road 

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE
BONANZA RESTAURANT IN LEBANON VIRGINIA ON NOVEMBER 12TH 2019

MEMBERS & GUEST PRESENT

EUGENE FERGUSON TONY MAXFIELD TIMLOVELACE mike O’quinn linda cross
HENRY STINSON = GARYDOTSON = BarbaraCox Carl Rhea Henry Kinzer

GUARD RAILS
1-GUARD RAILS THROUGHTOUT THE COUNTY EMERGENCY AREA’S WILL BE REPAIRED FIRST

2-Rt 58 E just beyond Rt. 613 several rails have been damaged near B &B
machinery
3-Rt 19/Rt. 770 extensive guard rail damage

SHOULDER REPAIR AND POT HOLE

1-RT 682 CASTLE RUN NEEDS BRUSH CUT COMING OUT IN THE ROAD SOME HAVE BEEN CUT
2-RT 662 ONE FOURTH MILE NEAR SPRING CITY NEEDS RIP RAP AND BRUSH CUT. Brush has
been cut

3-Rt 646 finney trash site pipe stopped up

4-Rt 613/58 just off Rt. 58 at parking lot pavement broken off causing vehicle
problems

5-Rt. 639 Laurel Br. Bridge on top needs to be resurfaced

6-Rt. 678 middle creek several pot holes

7-Rt 645 ruff spot in asphalt needs new patch

8-Rt 645asphalt coming off in curve needs new patch

9-Rt 71N at Flat Circle Rd. road broke off on right side near the bridge just off Rt.
58

SCHOOL BUS SAFETY AND OTHER CONCERNS
1-Rt. 80 Ed Taylor house drainage comes out into the yard a channel will be

installed
2-- RT 19 N/ RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES

3-RT 620 NEEDS ADDITIONAL SPEED LIMIT SIGNS INSTALLED nothing on one end

4-Rt 640 needs a new school bus sign installed in a curve one half mile off Rt. 80
near Melvin Orr

5-Rt 58E two dead trees leaning on the high wall and one on top of wall % mile
past Quarry road





ITEMS REPORTED CORRECTED 
1-Rt. 80/639 one half mile East ditch has been cleaned 
2- Rt. 661 hole in road near culvert pipe has been repaired 

FUTURE MAJOR SAFETY PROJECT 
1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS TO BE WIDENED ATTHE UPPER END NEAR 
THE BALLFIELD TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE 
2- Rt. 71S/Molls Creek needs bank scaled back for visibility 
3-RT 58 CASTLEWOOD NEAR THE FAIRGROUND EXIT MEDIAN NEEDS TO BE LOWERED FOR 
BETTER VISIBILITY 
4- Rt. 627 Sawmill Hollow Dante just past the R.R. Tracks one lane road shoulder 
appears to have washed away over time need to widen the road and temporary 
place warning signs. SIGNS HAVE BEEN INSTALLED LOOKED AT 4/11/19 

5-58W CASTLEWOOD ATTHE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A 
POTENTIAL HAZARD CONDITION 
6Rt 67/796 near L&M Robinson Ridge Rd. blind curve needs some bank removed so 
school bus can better come out onto the highway 
7-Rt. 71s / 604 Molls Creek INTERSECTION needs bank scaled back for visibility­
instead a stop bar will be installed and brush to be keep trimmed 
8-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed 

COMMISIOM MEMBER INFROMATION 
Barbara COX 9711502 JOHNNY JESSEE 889 1563 
LINDA CROSS 794 7618 TIM LOVELACE 9710367 
GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492 
EUGENE FERGUSON 9711738 MIKE O'QUINN 701 7086 
CARL RHEA 2543810 HENRY STINSON 873 4905 
EMORY ALTIZER 880 1058 

ITEMS REPORTED CORRECTED
1-Rt. 80/639 one half mile East ditch has been cleaned
2- Rt. 661 hole in road near culvert pipe has been repaired

FUTURE MAJOR SAFETY PROJECT

1-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS TO BE WIDENED AT THE UPPER END NEAR
THE BALLFIELD TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE

2- Rt. 71S/Molls Creek needs bank scaled back for visibility

3-RT 58 CASTLEWOOD NEAR THE FAIRGROUND EXIT MEDIAN NEEDS TO BE LOWERED FOR
BETTER VISIBILITY

4- Rt. 627 Sawmill Hollow Dante just past the R.R. Tracks one lane road shoulder
appears to have washed away over time need to widen the road and temporary
place warning signs. SIGNS HAVE BEEN INSTALLED LOOKED AT 4/11/19

5-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A
POTENTIAL HAZARD CONDITION

6Rt 67/796 near L&M Robinson Ridge Rd. blind curve needs some bank removed so
school bus can better come out onto the highway

7-Rt. 71s / 604 Molls Creek INTERSECTION needs bank scaled back for visibility —
instead a stop bar will be installed and brush to be keep trimmed

8-Rt. 80 from the doubles to Rt. 19 needs a passing lane installed

COMMISIOM MEMBER INFROMATION

Barbara COX 971 1502 JOHNNY JESSEE 889 1563
LINDA CROSS 794 7618 TIM LOVELACE 971 0367
GARY DOTSON 7 62 9803 TONY MAXFIELD 254 2492
EUGENE FERGUSON 9711738 MIKE O’QUINN 701 7086
CARL RHEA 2543810 HENRY STINSON 873 4905

EMORY ALTIZER 880 1058




NEXT MEETING WILL BE DECEMBER lOTH 2019 WE THANK ALL WHO ARE 

INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION 

SAFETY IS A COMMITMENT!!!!!!!!!!!!PREPARED BY GARY DOTSON 

NEXT MEETING WILL BE DECEMBER 10TH 2019 WE THANK ALL WHO ARE
INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT!!!!!!!!!!!!PREPARED BY GARY DOTSON




Month I Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass 
Customers Customers Revenues Customers Used Jars Customers Used Jars 

July 15 3 $ 585.00 $ 410.05 190 784 $ 174.95 0 469 
August 24 10 $ 1,667.80 $ 713.65 425 1254 $ 954.15 537 711 
September 13 13 $ 955.40 $ 282.95 115 782 $ 672.45 184 992 
October 15 18 $ 1,676.20 $ 531.20 263 1290 $ 1,145.00 0 2293 
November $ - $ - $ 
December $ - $ - $ 

Total 67 44 $ 4,884.40 $ 1,937.85 993 4110 $ 2,946.55 I 721 I 4465 

Honaker 
Month I Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass 

Customers Customers Revenues Customers Used Jars Customers Used Jars 
July 12 4 $ 648.80 $ 444.65 302 479 $ 204.15 114 123 
August 23 1 $ 583.00 $ 558.50 236 1437 $ 24.50 0 70 
September 20 1 $ 463.70 $ 404.15 139 1315 $ 59.55 0 108 
October 23 9 $ 798.10 $ 554.80 457 1129 $ 243.30 0 378 
November $ - $ - $ 
December $ - $ - $ 

Total I 78 I 15 I$ 2,493.60 $ 1,962.10 1134 4360 $ 531.50 I 114 I 679 

Combined Total Total Total Total Total Total 
Season Totals I Revenues Resident Cans Jars Non-Resident Cans Jars 

$ 7,378.00 $ 3,899.95 2127 8470 $ 3,478.05 835 5144 

Total Cans Used: 2,962 Total Glass Jars Used: 13,614 

Castlewood
Month Resident | OutofCounty| Combined Resident Cans Glass |Non-Resident}] Cans Glass
Customers | Customers | Revenues | Customers Used Jars Customers Used Jars
July 15 3 $ 585.00] $ 410.05 190 784 $ 174.95 0 469
August 24 10 $ 1,667.80 | $ 713.65 425 1254 $ 954.15 537 711
[September 13 13 $ 955.40] $ 282.95 115 782 $ 672.45 184 992
|October 15 18 $ 1,676.20 | $ 531.20 263 1290 $1,145.00 0 2293
November: $ - [s * $ :
December $ - [$s : $ -
Total 67 44 $ 4,884.40] $ 1,937.85 993 4110 $ 2,946.55 721 4465
Honaker
Month Resident | OutofCounty] Combined Resident Cans Glass | Non-Resident] Cans Glass
Customers | Customers | Revenues | Customers Used Jars Customers Used Jars
July 12 4 $ 648.80] $ 444.65 302 479 $ 204.15 114 123
August 23 1 $ 583.00] $ 558.50 236 1437 $ 24.50 0 70
[September 20 1 $463.70 | $ 404.15 139 1315 $ 59.55 0 108
[October 23 9 $798.10] $ 554.80 457 1129 $ 243.30 0 378
November $ -_ {$s - $ :
[December $ - | : $ :
Total 78 15 $ 2,493.60 [$ 1,962.10 1134 4360 $ 531.50 114 679
Combined Total Total Total Total Total Total
Season Totals Revenues Resident Cans Jars Non-Resident} Cans Jars
$ 7,378.00 | $ 3,899.95 2127 8470 $3,478.05 835 5144
Total Cans Used: 2,962 Total Glass Jars Used: 13,614





RUSSELL COUNTY BUILDING DEPARTMENT 
DILAPIDATED STRUCTURE/HOUSE ORDINANCE 

NAME: WARREN & LESHA KISER 
ADDRESS: 4478 RED OAK RIDGE RD. CASTLEWOOD, VA24224 

TAX MAP ID. 158RSB1831 

EVALUATION DATE: 11/21/2017 
04/11/2018 
04/18/18--04/25/18 

NOTIFICATION DATE: 
PUBLIC NOTICE: 

PROPERTY OWNER RESPONSE 5/1/18 

5/1/18: Property owner(s) contacted the RCBO to request an extension oftime to bring 
property into compliance due to work schedule. 

6/4/18 Property owner(s) stated they are working on cleanup 

7 /25/18 Ms. Kiser contacted the RCBO, updated on progress, stated they were experiencing 
delays to work schedule and weather. 

8/27 /18 Follow up visit conducted by RCBO, could not see progress on compliance efforts. 2nd 
notice to be issued to property owner(s). 

9/28/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site. 

12/11/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site. 

2/19/19 Follow up visit by RCBO, progress appears to have ceased. Building Official is setto 

appear before the Russell County Board of Supervisors to present findings and discuss further actions to 
be taken by the county. Follow up correspondence has been sent to the property owner(s), via Certified 
Mail. 

3/22/19 Return receipt of certified letter sent property owner(s), received by RCBO. 

4/25/19 No further response from property owner(s). 

5/23/2019 No response from property owner(s) to report, RCBO requests direction from RCBOS, 
on to how to proceed. 

6/19/2019: As of the current date, there has been no response from the property owner. A follow 
up letter is being issued to encourage the property owner to communicate with the 
RCBO. 

07 /22/2019 As of the current date, there has been no response from the property owner. A follow 
up letter was issued on 6/19/2019, to encourage the property owner to communicate with the 
RCBO. The RCBO received the return card showing the certified letter had been delivered, with no 
response from the property owner 

NAME: WARREN & LESHA KISER

ADDRESS: 4478 RED OAK RIDGE RD. CASTLEWOOD, VA 24224
TAX MAP ID. 158 R SB 1831

EVALUATION DATE: 11/21/2017

NOTIFICATION DATE: 04/11/2018

PUBLIC NOTICE: 04/18/18--04/25/18

PROPERTY OWNER RESPONSE 5/1/18

5/1/18: Property owner(s) contacted the RCBO to request an extension of time tobring
property into compliance due to work schedule.

6/4/18 Property owner(s) stated they are working on cleanup

7/25/18 Ms. Kiser contacted the RCBO, updated on progress, stated they were experiencing
delays to work schedule and weather.

8/27/18 Follow up visit conducted by RCBO, could not see progress on compliance efforts. 2nd
notice to be issued to property owner(s).

9/28/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site.
12/11/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site.
2/19/19 Follow up visit by RCBO, progress appears to have ceased. Building Official is setto

appear before the Russell County Board of Supervisors to present findings and discuss further actions to
be taken by the county. Follow up correspondence has been sent to the property owner(s), via Certified
Mail.

3/22/19 Return receipt of certified letter sent property owner(s), received by RCBO.
4/25/19 No further response from property owner(s).

5/23/2019 No response from property owner(s) to report, RCBO requests direction from RCBOS,
on to how to proceed.

6/19/2019: _As of the current date, there has been no response from the property owner. A follow
up letter is being issued to encourage the property owner to communicate with the
RCBO.

07/22/2019 _As of the current date, there has been no response from the property owner. A follow
Up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO. The RCBO received the return card showing the certified letter had been delivered, with no
response from the property owner




RUSSELL COUNTY BUILDING DEPARTMENT 
DILAPIDATED STRUCTURE/HOUSE ORDINANCE 

09/25/2019: As of the cu rrent date, there has been no response from the property owner. A follow 
up letter was issued on 6/19/2019, to encourage the property owner to communicate with the 
RCBO. The RCBO received the return card showing the certified letter had been delivered, with no 
response from the property owner 

09/25/2019: RCBO requests direction from RCBOS, on to how to proceed . 

10/29/2019: RCBO requests direction from RCBOS, on to how to proceed. 

11/18/2019: RCBO requests direction from RCBOS, on to how to proceed. 

09/25/2019: As of the current date, there has been no response from the property owner. A follow
up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO. The RCBO received the return card showing the certified letter had been delivered, with no
response from the property owner

09/25/201:

RCBO requests direction from RCBOS, on to how to proceed.
10/29/2019: — RCBO requests direction from RCBOS, on to how to proceed.

11/18/2019:  RCBO requests direction from RCBOS, on to how to proceed.




June 19, 2019 

Warren & Leasha Kiser 
4478 Red Oak Ridge Rd. 
Castlewood, VA 24224 

Russell County Building Department 
137 Highland Dr. 

Lebanon, VA 24266 
Phone:276-889-8012 

Fax: 276-889-8009 
[email protected] 

Mickey L. Rhea - Building Official 

2"d NOTIFICATION 

RE: Dilapidated House/Structure 

Location: 4478 Red Oak Ridge Rd. Castlewood, VA 24224 

Tax Map I.d. # 158 R SB 1831 

Dear Mr. & Mrs. Kiser, 
This letter is in reference to the above listed property that has been determined to be in 
violation of the Russell County Dilapidated Building/Structure Ordinance. An initial 
observation on the property was conducted on November 21, 2017. On July 25, 2018,you 
contacted this office to obtain an extension of time to complete the remainder removal of 
the structure. 

Several observation visits were conducted through-out the final months of 2018 and a final 
follow-up observation of the property was conducted on February 19, 2019, and per this 
visit, it is my determination that progress on the removal of the structure and debris, has 
not been met. 

Please be advised that this letter is to inform you that due to the extensive amount of time 
given and the lack of significant progress, I will be appearing before the Russell County 
Board of Supervisors to present a report on these findings on July 1, 2019 and to also gain 
direction from them to initiate further legal action regarding this matter. 

If you have any questions, please contact me at my office. 

Sincerely, 

Mickey L. Rhea 

Building Code Official 

Russell County Building Department
137 Highland Dr
Lebanon, VA 24266
Phone: 276-889-8012
Fax: 276-889-8009
[email protected]
Mickey L. Rhea — Building Official

2"! NOTIFICATION
June 19, 2019
Warren & Leasha Kiser

4478 Red Oak Ridge Rd.
Castlewood, VA 24224

RE: Dilapidated House/Structure
Location: 4478 Red Oak Ridge Rd. Castlewood, VA 24224
‘Tax Map Ld. # 158 R SB 1831

Dear Mr. & Mrs. Kiser,

This lett reference to the above listed property that has been determined to be in
violation of the Russell County Dilapidated Building/Structure Ordinance. An initial
observation on the property was conducted on November 21, 2017. On July 25, 2018, you
contacted this office to obtain an extension of time to complete the remainder removal of
the structure.

Several observation visits were conducted through-out the final months of 2018 and a final
follow-up observation of the property was conducted on February 19, 2019, and per
visit, it is my determ: n that progress on the removal of the structure and debris, has
not been met.

Please be advised that this letter is (o inform you that due to the extensive amount of time
given and the lack of significant progress, I will be appearing before the Russell County
Board of Supervisors to present a report on these findings on July 1, 2019 and to also gain
direction from them to initiate further legal action regarding this matter.

Ifyou have any questions, please contact me at my office.

Sincerely,

Mickey L. Rhea





RUSSELL COUNTY BUILDING DEPARTMENT 
DILAPIDATED STRUCTURE/HOUSE ORDINANCE 

NAME: 
ADDRESS: 

TAX MAP ID. 

MARTIN & REBECCA BELLAMY 
6594 DANTE RD. DANTE, VA 24237 

159 RIC 2253 

EVALUATION DATE: 6/27/2018 
7/5/2018 
08/08/18-08/15/18 

NOTIFICATION DATE: 
PUBLIC NOTICE: 

PROPERTY OWNER RESPONSE No Response 

1/4/2019 
Owner 

2/13/2019 
to proceed 

03/1519 
to proceed 

4/1/2019 
Owner 

5/23/2019 

RCBO and his office have exhausted all notification efforts in contacting Property 

RCBO requests recommendations from the Russell County Board of Supervisors on how 

RCBO requests recommendations from the Russell County Board of Supervisors on how 

RCBO and his office have exhausted all notification efforts in contacting Property 

RCBO requests direction from RCBOS on how to proceed. 

6/19/2019 RCBO has not been able to make contact with property owner and asks the RCBOS to 
advise on how to proceed from this point forward. 

09/25/2019: RCBO has been unable to make contact with property owner and asks the RCBOS to 
advise on how to proceed from this point forward. 

10/29/2019: RCBO has been unable to make contact with property owner and asks the RCBOS to 
advise on how to proceed from this point forward . 

11/18/2019: RCBO requests direction from RCBOS, on to how to proceed. 

NAME: MARTIN & REBECCA BELLAMY

ADDRESS: 6594 DANTE RD. DANTE, VA 24237
‘TAX MAP ID. 159 RIC 2253

EVALUATION DATE: 6/27/2018

NOTIFICATION DATE: 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE No Response

1/4/2019 RCBO and his office have exhausted all notification efforts in contacting Property
Owner

2/13/2019 RCBO requests recommendations from the Russell County Board of Supervisors on how
to proceed

03/1519 RCBO requests recommendations from the Russell County Board of Supervisors on how
to proceed

4/1/2019 RCBO and his office have exhausted all notification efforts in contacting Property
Owner

5/23/2019 RCBO requests direction from RCBOS on how to proceed.

6/19/2019 CBO has not been able to make contact with property owner and asks the RCBOS to
advise on how to proceed from this point forward.

09/25/2019: _ RCBO has been unable to make contact with property owner and asks the RCBOS to

advise on how to proceed from this point forward,

10/29/2019: _ RCBO has been unable to make contact with property owner and asks the RCBOS to
advise on how to proceed from this point forward.

11/18/2019: _ RCBO requests direction from RCBOS, on to how to proceed.




RUSSELL COUNTY BUILDING DEPARTMENT 
DILAPIDATED STRUCTURE/HOUSE ORDINANCE 

NAME: 
ADDRESS: 

TAX MAP ID. 

EVALUATION DATE: 
NOTIFICATION DATE: 
PUBLIC NOTICE: 

TIM & RENDY HALE 
192 LOWER BEAR WALLOW RD. DANTE, VA24237 

159 R 2189 

6/22/2018 
7/5/2018 
08/08/18-08/15/18 

PROPERTY OWNER RESPONSE 7 /25/2018 

7 /25/2018 Ms. Hale contacted the RCBO, stated that she was working on cleaning up property 
Due to work and trying to find assistance in hauling/removing debris, the remainder of the cleanup. 

10/26/2018 RCBO granted a 30 day extension to continue to work on site. 

12/3/2018 Ms. Hale contacted the RCBO, requested an additional extension to continue to work 
on the site. RCBO, Rhea, granted the extension . 

2/19/2019 Follow-up visit conducted by RCBO, progress appears to have ceased. RCBO is set to 
appear before the Russell County Board of Supervisors, to present findings and discuss further actions 
to be taken by the county. Follow-up correspondence has been sent to property owner, via certified 

mail. 

2/25/2019 Follow-up notification letter was returned to the RCBO, stating owner had moved and 
no forwarding address was available. 

4/25/2019 RCBO requests recommendations from Russell County Board of Supervisors on how to 
proceed from this point. 

5/23/2019 RCBO requests direction from RCBOS on how to proceed. 

6/19/2019 RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to 
advise on how to proceed from this point forward . 

09/25/2019: RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to 
advise on how to proceed from th is point forward . 

10/29/2019: RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to 
advise on how to proceed from this point forward. 

11/18/2019: RCBO requests direction from RCBOS, on to how to proceed. 

NAME: TIM & RENDY HALE

ADDRESS: 192 LOWER BEAR WALLOW RD. DANTE, VA24237
TAX MAP ID. 159 R2189

EVALUATION DATE: 6/22/2018

NOTIFICATION DATE: 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE 7/25/2018

7/25/2018 Mss. Hale contacted the RCBO, stated that she was working on cleaning up property
Due to work and trying to find assistance in hauling/removing debris, the remainder of the cleanup.

10/26/2018 RCBO granted a 30 day extension to continue to work onsite.

12/3/2018 Mss. Hale contacted the RCBO, requested an additional extension to continue to work
on the site. RCBO, Rhea, granted the extension.

2/19/2019 _ Follow-up visit conducted by RCBO, progress appears to have ceased. RCBO is set to
appear before the Russell County Board of Supervisors, to present findings and discuss further actions
to be taken by the county. Follow-up correspondence has been sent to property owner, via certified
mail.

2/25/2019 _ Follow-up notification letter was returned to the RCBO , stating owner had movedand
no forwarding address was available.

4/25/2019 __RCBO requests recommendations from Russell County Board of Supervisors on how to
proceed from this point.

5/23/2019 CBO requests direction from RCBOS on how to proceed.

6/19/2019 _RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to
advise on how to proceed from this point forward.

09/25/2019: _ RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to
advise on how to proceed from this point forward.

10/29/2019: RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to
advise on how to proceed from this point forward.

11/18/2019:  RCBO requests direction from RCBOS, on to how to proceed.




Loretta Vance 

From: 
Sent: 
To: 
Subject: 

RCSO <[email protected]> 
Wednesday, November 13, 2019 1 :37 PM 

Loretta Vance 
Monthly report 

Animal Control answered 140 calls 
Dog acloptccl-29 
Dogs reclaimecl-8 
Dogs lransferrecl-::32. 
\i\T e helcl 2 adoption events, Angels of Assisi assisted us with one. 

Sent from my iPhone 

1 

Loretta Vance

From: RCSO <josh@reso-vanet>
Sent: Wednesday, November 13, 2019 1:37 PM
To: Loretta Vance

Subject: Monthly report

Animal Control answered 140 calls
Dog adopted-29

Dogs reclaimed-8

Dogs transferred-32.

We held 2 adoption events, Angels of Assisi assisted us with one,

Sent from my iPhone




Library Board of Trustees Meeting 

Judy Ashbrook 

Susan Breeding 

Karen Davis 

Members Present 

Yvonne Dye 

Karen Herndon 

Ann Monk 

Sharon Sargent 

Sharon VanDyke 

Members Absent 

Chair Karen Herndon called the meeting to order 15 October 2019 at 5:07 pm. She recognized 

the Honaker Friends of the Library Chair, Carolyn Puckett, who welcomed the Trustees and 

invited them to eat before they began their business; Mrs. Puckett led the group in prayer and 

the Board, Friends and staff ate the lovely meal provided by the Friends 

Minutes: Ann Monk made Karen Davis and seconded a motion to approve the minutes as 

distributed; motion passed. 

Financial: Sharon Sargent made and Ann Monk seconded a motion to approve the bills; motion 

passed. 

Staff Reports: Kelly McBride Delph reviewed the Programs, Activity, and, Director's Reports, 

highlighting the new board handbook from LVa, budget, and per capita from local expenditure. 

Unfinished Business: 

New Business: The board discussed changes to Professional Development and Continuing 

Education Policy. Kelly will integrate the changes and present a revised policy for approval next 

month. 

Review and Summary: Karen Herndon shared that a donation is possible of laptop computers 

and office chairs. 

Susan Breeding moved and Yvonne Dye seconded a motion to adjourn. 

Respectfully submitted, 

Kelly McBride Delph 

laEN

GEN tN
Library Board of Trustees Meeting Prssel CoutyPubi bay
_ ___ Members Present Members Absent
Judy Ashbrook Yvonne Dye ‘Ann Monk
Susan Breeding Karen Herndon Sharon Sargent
Karen Davis Sharon VanDyke

Chair Karen Herndon called the meeting to order 15 October 2019 at 5:07 pm. She recognized
the Honaker Friends of the Library Chair, Carolyn Puckett, who welcomed the Trustees and
invited them to eat before they began their business; Mrs. Puckett led the group in prayer and
the Board, Friends and staff ate the lovely meal provided by the Friends

Minutes: Ann Monk made Karen Davis and seconded a motion to approve the minutes as
distributed; motion passed.

Financial: Sharon Sargent made and Ann Monk seconded a motion to approve the bills; motion
passed.

Staff Reports: Kelly McBride Delph reviewed the Programs, Activity, and, Director's Reports,
highlighting the new board handbook from LVa, budget, and per capita from local expenditure.

Unfinished Business:

New Business: The board discussed changes to Professional Development and Continuing
Education Policy. Kelly will integrate the changes and present a revised policy for approval next
month.

Review and Summary: Karen Herndon shared that a donation is possible of laptop computers
and office chairs.

Susan Breeding moved and Yvonne Dye seconded a motion to adjourn
Respectfully submitted,

Kelly McBride Delph



	Presentations.pdf
	Meeting: 12/2/19           6:00 PM
	Staff Recommendation:
	Suggested Motion:

	Board Appointments.pdf
	SUGGESTED MOTION(s):  Motion to appoint Board Members.

	Authorization - Minutes BOS.pdf
	SUGGESTED MOTION(s):

	Authorization - Expenditures.pdf
	SUGGESTED MOTION(s):

	Reports1.pdf
	Meeting: 12/2/19     6:00 PM
	STAFF RECOMMENDATION(s):
	SUGGESTED MOTION(s): Various

	Landfill Well and Gas Probe Abandonment Contract.pdf
	SECTION A
	COMPANY AFFIDAVIT
	Title
	Type of business organization (For example: corporation, LLC, partnership, proprietorship)

	Russell County RFP-002 Project Manager Services.pdf
	RUSSELL COUNTY, VIRGINIA
	REQUEST FOR PROPOSALS (RFP)
	1.0 PURPOSE
	2.0 SCOPE OF SERVICES
	3.0 CONTACT PERSON(S)
	4.0 PROPOSAL ISSUING AND CLOSING
	5.0 PROPOSAL SUBMISSION
	6.0 GENERAL CONDITIONS
	NOTICE:
	7.0 CONTRACT TERM AND CONDITIONS

	8.0 INSURANCE
	9.0 PAYMENT TERMS
	10.0 COOPERATIVE PROCUREMENT
	11.0 PROPOSAL CONTENT
	12.0 PROPOSAL SELECTION PROCESS
	13.0 PROPOSAL EVALUATIONS


	Architectural Services - Dante Depot.pdf
	RFP 2019-003
	1. General
	2. Scope of Services
	a) Preparation of the Architectural Program:
	b) Architectural and Engineering Design:
	7. Obtain written approval of the bidding documents from the Russell County Administration.
	d) Construction Administration Services
	e) Site Visits
	f) Term of Contract
	g) Proposals
	3. Evaluation of Proposals
	4. Rejection of Proposals/Waiver
	5. Proposal Acceptance Period
	6. Questions/Comments Concerning this RFP
	7. Deadline/Address
	8. Contract Award
	9. Ethics in Public Contracting
	10. Qualifications of Offeror
	11. Debarment Status


	CPWMA Letter.pdf
	From: Toby Edwards <[email protected]>  Sent: Tuesday, November 26, 2019 11:20 AM To: [email protected]; [email protected] Subject: Fwd: FW: New submission from LOVEwork Reimbursement Program Application - Cumberland Plateau Regiona...

	Reports1.pdf
	Meeting: 12/2/19     6:00 PM
	STAFF RECOMMENDATION(s):
	SUGGESTED MOTION(s): Various

	RC Second Amendment Resolution SGB Final.pdf
	SECOND ADMENDMENT RESOLUTION OF THE

	Architectural Services - Dante Depot.pdf
	RFP 2019-003
	1. General
	2. Scope of Services
	a) Preparation of the Architectural Program:
	b) Architectural and Engineering Design:
	7. Obtain written approval of the bidding documents from the Russell County Administration.
	d) Construction Administration Services
	e) Site Visits
	f) Term of Contract
	g) Proposals
	3. Evaluation of Proposals
	4. Rejection of Proposals/Waiver
	5. Proposal Acceptance Period
	6. Questions/Comments Concerning this RFP
	7. Deadline/Address
	8. Contract Award
	9. Ethics in Public Contracting
	10. Qualifications of Offeror
	11. Debarment Status


	Mandatory RFP Provisions.pdf
	CERTIFICATION REGARDING DEBARMENT
	1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
	2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
	CERTIFICATION REGARDING DEBARMENT
	GOOD FAITH EFFORT