2019-10-07 17 00-Russell BOS-Regular Meeting-Packet

2019-10-07 17 00-Russell BOS-Regular Meeting-Packet

Document Date: October 7, 2019 Document: 2019-10-07_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors October 7, 2019

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – OCTOBER 7, 2019

Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Contractual and Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Buck Statzer – Cedar Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

ACKNOWLEDGEMENTS

RC High School Sport Awards – Various

PRESENTATIONS…………………………………………………………………………………A-1

Dr. Greg Brown – RC Schools – Board Presentation

BOARD APPOINTMENTS

RC Planning Commission

Wayne Young 4-Year Term John Mason 4-Year Term

Agenda Board of Supervisors October 7, 2019

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - OCTOBER 7, 2019

Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) — Contractual and Legal Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING – REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION — Buck Statzer — Cedar Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA ACKNOWLEDGEMENTS,

RC High School Sport Awards - Various

PRESENTATIONS…

Dr. Greg Brown — RC Schools — Board Presentation BOARD APPOINTMENTS

RC Planning Commission

Wayne Young 4-Year Term John Mason 4-Year Term

Russell County Page 1

Agenda Board of Supervisors October 7, 2019

Russell County Page 2

Oak Grove Community Center

Linda Cross 2-Year Term Frances Glovier 2-Year Term Rita Johnson 2-Year Term Tammy Perry 2-Year Term John Perry 2-Year Term Nancy Osborne 2-Year Term Peggy Kegley 2-Year Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………B-1

a. Unapproved minutes of September 9, 2019

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

Honaker Property

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

2019 VACo Annual Conference (Nov 10-12, 2019)………………………………….C-1
VDOT IACM Permit - Rte. 803 (Lewis Creek)…………………………………………C-2
RC School Energy Performance Refund…………………………………………….C-3
VDOT Revenue Sharing Project – Century Farms Road (Rte. 667)………………C-4
VDOT TAP Grant – Dante Depot Grant……………………………………………….C-5
Auditor of Public Accounts (APA) Report – Commissioner of Revenue,
Sheriff Department, and Treasurer……………………………………………………C-6
Southwestern Virginia Leadership Summit (10/30/19)….…………………………C-7

Agenda Board of Supervisors October 7, 2019

Oak Grove Community Center

Linda Cross 2-Year Term Frances Glovier 2-Year Term Rita Johnson 2-Year Term Tammy Perry 2-Year Term John Perry 2-Year Term Nancy Osborne 2-Year Term Peggy Kegley 2-Year Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of September 9, 2019

Approval of Expenditures. Consider approval of expenditures presented for payment…

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS

Honaker Property COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS
2019 VACo Annual Conference (Nov 10-12, 2019)…
VDOT IACM Permit - Rte. 803 (Lewis Creek)…
RC School Energy Performance Refund.
VDOT Revenue Sharing Project — Century Farms Road (Rte. 667)…
VDOT TAP Grant — Dante Depot Grant.
Auditor of Public Accounts (APA) Report - Commissioner of Revenue, Sheriff Department, and Treasurer…
Southwestern Virginia Leadership Summit (10/30/19)…

Russell County Page 2

Agenda Board of Supervisors October 7, 2019

Russell County Page 3

RC DSS – Quarterly Local Agency Dashboard…………………………………….C-8

REQUESTS

RC “Fast Track to Secretarial Designation” Declaration…………………………C-9
RC Declaration of Emergency “Burn Ban”…………………….……………………C-10
VDOT Notice of Intent to Discontinue Rte. 681…………………………………….C-11

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism……………………………………………………………………………….H • RC Planning Commission ………………………………………………………………I • Conference Center………………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Building Inspector……………………………………………………………………M • RC Library Board…………………………………………………………………………N

Agenda Board of Supervisors October 7, 2019

RC DSS - Quarterly Local Agency Dashboard.

REQUESTS

RC “Fast Track to Secretarial Designation” Declaration.

40.RC Declaration of Emergency “Burn Ban”…

11.VDOT Notice of Intent to Discontinue Rte. 681…

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA… RC PSA… Castlewood W&S RC Tourism RC Planning Commission . Conference Center. RC Fitness Cente RC Transportation & Safety. RC Building Inspector… RC Library Board…

Russell County Page 3

CLOSED SESSION

Motion made by _________________, second by ___________ and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A) (3), (7), (8).

The vote was: Aye: ________ Nay: ________

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Harry Ferguson -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by _______________, second by _________________ and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: _______ Nay: _______

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Legal Matters pursuant to Section 2.2-3711(A) (3), (7), (8)-

The vote was:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (1) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ji) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Harry Ferguson - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , Second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Nay:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Acknowledgements

Lebanon High School

All State Baseball: Coach Doc Adams

Matthew Buchanan - First Team - Pitcher
Logan Smith - First Team - Outfielder
Anthony Houchins - Second Team - 2nd base
Preston Steele - Second Team - Shortstop

All State Softball: Coach Dennis Price

Adrienne Morrison - Second Team - Pitcher
Tatum Dye - Second Team - 3rd base
Madison Varney - Second Team - Outfielder

All State Girls Basketball: Coach Rex Parker

Averie Price- 2018/2019 VHSL All State Girls Basketball 2nd Team Group A

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS: • Awardees

Board of Supervisors 137 Highland Drive Lebanon, VA 24266

Meeting: 10/7/19

00 PM

Information Item Presenters - Various

Acknowledgements Lebanon High School

All State Baseball: Coach Doc Adams

Matthew Buchanan - First Team - Pitcher Logan Smith - First Team - Outfielder Anthony Houchins - Second Team - 2nd base Preston Steele - Second Team - Shortstop

All State Softball: Coach Dennis Price

Adrienne Morrison - Second Team - Pitcher Tatum Dye - Second Team - 3rd base Madison Varney - Second Team -Outfielder

All State Girls Basketball: Coach Rex Parker

Averie Price- 2018/2019 VHSL All State Girls Basketball 2" Team Group A

Staff Recommendation: Presentation — Informational Only. Suggested Motion: No Motion Required.

ATTACHMENTS:

Awardees

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Presentations

Dr. Greg Brown – RC Schools – Board Presentation

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • None

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

10/7/19

Meetin: 00 PM

Presentations

Dr. Greg Brown — RC Schools — Board Presentation

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

None

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments RC Planning Commission

Wayne Young 4-Year Term John Mason 4-Year Term

Oak Grove Community Center

Linda Cross 2-Year Term Frances Glovier 2-Year Term Rita Johnson 2-Year Term Tammy Perry 2-Year Term John Perry 2-Year Term Nancy Osborne 2-Year Term Peggy Kegley 2-Year Term

STAFF RECOMMENDATION(s): Board Discretion.
SUGGESTED MOTION(s): Motion to appoint Board Members.

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Board Appointments RC Planning Commission

Wayne Young 4-Year Term John Mason 4-Year Term

Qak Grove Community Center

Linda Cross 2-Year Term Frances Glovier 2-Year Term Rita Johnson 2-Year Term Tammy Perry 2-Year Term John Perry 2-Year Term Nancy Osborne 2-Year Term Peggy Kegley 2-Year Term

STAFF RECOMMENDATION(s): Board Discretion. SUGGESTED MOTION(s): Motion to appoint Board Members.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/7/2019 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• Unapproved minutes of September 9, 2019

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/7/2019 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

Unapproved minutes of September 9, 2019

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

September 09, 2019

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, September 09, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An executive (closed) session was prior to the meeting at 5:00 pm.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Harry Ferguson Rebecca Dye

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

EXECUTIVE (CLOSED) SESSION

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss legal and personnel matters pursuant to 2.2-3712(A), (1), (3), (7) and (8).

The vote was: Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

September 09, 2019

‘A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, September 09, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An executive (closed) session was prior to the meeting at 5:00 pm.

The Clerk called the me

gto order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Harry Ferguson Rebecca Dye

Lonzo Lester, Clerk Vicki Porter, Deputy Clerk Katie Patton, County Attorney

Absent:

None

EXECUTIVE (CLOSED) SESSION

The vote was:

‘Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton

Nay: None APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Steve Breeding second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Harry Ferguson – AYE

Invocation by James Nunley, Cedar Point Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

Presentations

Pat Gray asked the Board to declare the week of September 17-23, 2019 as Constitution Week.

APPROVAL TO DECLARE THE WEEK OF SEPTEMBER 17-23, 2019 AS CONSTITUTION WEEK

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to declare the week of September 17-23, 2019 as Constitution Week.

The vote was: Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of ‘Supervisors upon the Roll Call certifies that to the best of their knowledge (|) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (i) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea ~ AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Harry Ferguson - AYE

Invocation by James Nunley, Cedar Point Baptist Church followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was:

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

Presentations Pat Gray asked the Board to declare the week of September 17-23, 2019 as Constitution Week.

APPROVAL TO DECLARE THE WEEK OF SEPTEMBER 17-23, 2019 AS CONSTITUTION WEEK

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to declare the week of September 17-23, 2019 as Constitution Week.

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson

Nay: None

Presentations continued:

John Watson, VDOT brought the Board up to date about secondary road requirements.

Dr. Cantrell, VDH, gave an update of the activities and services offered by the Russell County Health Department.

Board Appointments

SHARON VAN DYKE APPOINTED TO THE LIBRARY BOARD

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to appoint Sharon Van Dyke to the Library Board of Trustees for a (3) three-year term, said term ending September 20, 2022.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry Ferguson. Nay: None

KAREN DAVIS APPOINTED TO THE LIBRARY BOARD

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to appoint Karen Davis to the Library Board of Trustees for a (3) three-year term, said term ending September 20, 2022.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

SHARON SARGENT RE- APPOINTED TO THE LIBRARY BOARD

Lou Wallace nominated Sharon Sargent
Tim Lovelace nominated Sherry Lyttle

Sherry Lyttle – (2) two votes – Tim Lovelace and Lou Wallace Sharon Sargent – (5) five votes – Harry Ferguson, Rebecca Dye, Steve Breeding, David Eaton and Carl Rhea

Sharon Sargent was re-appointed to the Library Board of Trustees for a (3) three-year term, said term ending September 20, 2022.

New Business

APPROVAL OF THE AUGUST 05, 2019 MINUTES

Presentations continued:

John Watson, VDOT brought the Board up to date about secondary road requirements.

Dr. Cantrell, VDH, gave an update of the activities and services offered by the Russell County Health Department,

Board Appointments

SHARON VAN DYKE APPOINTED TO THE LIBRARY BOARD.

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry Ferguson. Nay: None KAREN DAVIS APPOINTED TO THE LIBRARY BOARD

The vote was:

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

SHARON SARGENT RE- APPOINTED TO THE LIBRARY BOARD

Lou Wallace nominated Sharon Sargent Tim Lovelace nominated Sherry Lyttle

Sherry Lyttle — (2) two votes — Tim Lovelace and Lou Wallace Sharon Sargent — (5) five votes ~ Harry Ferguson, Rebecca Dye, Steve Breeding, David Eaton and Carl Rhea

‘Sharon Sargent was re-appointed to the Library Board of Trustees for a (3) three-year term, said term ending September 20, 2022.

New Business

APPROVAL OF THE AUGUST 05, 2019 MINUTES

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to approve the August 05, 2019 minutes and dispense with the reading thereof.

The vote was: Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,377,232.30, including reoccurring and withholdings.

The vote was: Aye: Harry Ferguson, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye, Lou Wallace and Harry Ferguson Nay: None

Citizens Comment

The Chair opened Citizens Comment period.

Ronnie Sharp, Rosedale commented that the noise from his neighbor keeps his family up at night. He would like to see a noise ordinance in the county.

The Chair closed Citizens Comment period.

County Attorney Reports and Requests

Katie Patton advised the Board on the following issues:

RC Sheriff’s Department vehicle surplus request – no action needed RC Sheriff’s Department Lease Agreement for Vehicles – advised to proceed
Dante Depot Purchase – advised to proceed Dante Property Lease - advised to table

AUTHORIZATION OF A LEASE WITH ENTERPRISE FM TRUST

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a lease and trade-in of the Sheriff’s Department vehicles with Enterprise FM Trust and authorize the Chairperson to sign said lease.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to approve the August 05, 2019 minutes and dispense with the reading thereof.

The vote was:

‘Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

The vote was:

‘Aye: Harry Ferguson, Tim Lovelace, Carl Rhea, Steve Bree’ Ferguson

Nay: None

1g, Rebecca Dye, Lou Wallace and Harry

Citizens Comment

‘The Chair opened Citizens Comment period

Ronnie Sharp, Rosedale commented that the noise from his neighbor keeps his family up at night. He would like to see a noise ordinance in the county.

‘The Chair closed Citizens Comment period.

County Attorney Reports and Requests

Katie Patton advised the Board on the following issues:

RC Sheriff’s Department vehicle surplus request — no action needed

RC Sheriff’s Department Lease Agreement for Vehicles ~ advised to proceed Dante Depot Purchase ~ advised to proceed

Dante Property Lease - advised to table

AUTHORIZATION OF A LEASE WITH ENTERPRISE FM TRUST

The vote was:

‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL TO PURCHASE THE DANTE DEPOT FROM CSX CORPORATION

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to purchase the Dante Depot property from CSX Corporation, Inc. subject to final approval of the County Attorney.

The vote was: Aye: Lou Wallace, Steve Breeding, Carl Rhea, David Eaton, Rebecca Dye, Tim Lovelace and Harry Ferguson Nay: None

The Chair tabled the Dante Depot lease with Contura until the October 07, 2019 meeting.

APPROVAL OF THE RUSSELL COUNTY PSA BY-LAWS

Motion made by Steve Breeding, second David Eaton to approve The Russell County Public Service Authority By-laws as presented subject to County Attorney review.

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

County Administrator Reports and Requests

MARKETTA HORTON’S TOURISM ADVISORY COMMITTEE RESIGNATION ACCEPTED

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept the resignation of Marketta Horton from the Tourism Committee.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

DANNY ALTIZER APPOINTED TO THE TOURISM ADVISORY COMMITTEE

Motion made by Rebecca Dye, second Harry Ferguson and duly approved by the Board of Supervisors to appoint Danny Altizer to the Tourism Advisory Committee to fill the unexpired term of Marketta Horton, said term ending June 30, 2023.

The vote was: Aye: Rebecca Dye, Harry Ferguson, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and David Eaton Nay: None

APPROVAL TO PURCHASE THE DANTE DEPOT FROM CSX CORPORATION

The vote was:

‘Aye: Lou Wallace, Steve Breeding, Carl Rhea, David Eaton, Rebecca Dye, Tim Lovelace and Harry Ferguson

Nay: None

The Chair tabled the Dante Depot lease with Contura until the October 07, 2019 meeting.

APPROVAL OF THE RUSSELL COUNTY PSA BY-LAWS

Motion made by Steve Breeding, second David Eaton to approve The Russell County Public Service ‘Authority By-laws as presented subject to County Attorney review.

Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

County Administrator Reports and Requests

MARKETTA HORTON’S TOURISM ADVISORY COMMITTEE RESIGNATION ACCEPTED.

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to accept the resignation of Marketta Horton from the Tourism Committee.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None DANNY ALTIZER APPOINTED TO THE TOURISM ADVISORY COMMITTEE

The vote was:

‘Aye: Rebecca Dye, Harry Ferguson, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and David Eaton

Nay: None

APPROVAL OF A VA DRUG TREATMENT COURT DOCKET GRANT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Supreme Court of Virginia Drug Treatment Court Docket Grant in the amount of $90,000.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TOBACCO COMMISSION GRANT FOR RUSSELL COUNTY CANNERIES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a Tobacco Commission Grant for Honaker and Castlewood canneries in the amount of $131,420.00.

The vote was: Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TOBACCO COMMISSION GRANT FOR THE RUSSELL COUNTY FAIR ASSOCIATION

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Tobacco Commission Grant for the Russell County Fair Association in the amount of $247,500.00.

The vote was: Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TOBACCO COMMISSION & VDACS MEAT PROCESSING FACILITY FEASIBILITY STUDY GRANT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Tobacco Commission and VDACS Meat Processing Facility Feasibility Study Grant in the amount of $33,320.00.

The vote was: Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

AUTHORIZATION TO PURCHASE AND SELL A SOLID WASTE DISPOSAL TRUCK

APPROVAL OF A VA DRUG TREATMENT COURT DOCKET GRANT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a Supreme Court of Virginia Drug Treatment Court Docket Grant in the amount of $90,000.

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TOBACCO COMMISSION GRANT FOR RUSSELL COUNTY CANNERIES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a Tobacco Commission Grant for Honaker and Castlewood canneries in the amount of $131,420.00.

The vote was:

‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TOBACCO COMMISSION GRANT FOR THE RUSSELL COUNTY FAIR ASSOCIATION

The vote was:

‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TOBACCO COMMISSION & VDACS MEAT PROCESSING FACILITY FEASIBILITY STUDY GRANT

The vote was: ‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harty Ferguson

Nay: None

AUTHORIZATION TO PURCHASE AND SELL A SOLID WASTE DISPOSAL TRUCK

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to sell a solid waste disposal truck and authorize the purchase of another one.

The vote was: Aye: Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF PAYMENT IN LIEU OF TAXES AS REQUESTED BY THE CPRHA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to approve a payment in lieu of taxes for HUD Developments in the amount of $6291.00 and Pittston Place in the amount of $2756.00 as requested by the Cumberland Plateau Regional Housing Authority.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry Ferguson Nay: None

APPROVAL OF $7119.17 ADDTITIONAL FUNDING FOR THE RCPL

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the appropriation of additional funding in the amount of $7119.17 from Friends of the Library and the Russell County Genealogy Group for the Russell County Public Library.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A CLARKS VALLEY PLAT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a plat as requested by the Russell County Planning Commission for Reece Emory Ball and Stella Mae Ball.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF TRAVEL REQUESTS

Motion made by David Eaton, second Harry Ferguson and duly approved by the Board of Supervisors to approve travel requests from the following departments:

Commissioner of the Revenue, Building Official, County Administrator, Library and Emergency Management

The vote was:

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to sell a solid waste disposal truck and authorize the purchase of another one.

The vote was: ‘Aye: Carl Rhea, David Eaton, Lou Wallace, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF PAYMENT IN LIEU OF TAXES AS REQUESTED BY THE CPRHA

The vote was: ‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry Ferguson

Nay: None

APPROVAL OF $7119.17 ADDTITIONAL FUNDING FOR THE RCPL

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None APPROVAL OF A CLARKS VALLEY PLAT

The vote was: ‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None APPROVAL OF TRAVEL REQUESTS

Motion made by David Eaton, second Harry Ferguson and duly approved by the Board of Supervisors to

approve travel requests from the following departments: Commissioner of the Revenue, Building Official, County Administrator, Library and Emergency

Management

The vote was:

Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO HONOR TERESA M. CHAFIN AS A MEMBER OF THE VIRGINIA SUPREME COURT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to place a photograph in the Russell County Courthouse or Government Center and to purchase an engraved gavel for Teresa M. Chafin in honor of her appointment to the Virginia Supreme Court.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

Clerk of the Board Chairperson

Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO HONOR TERESA M. CHAFIN AS A MEMBER OF THE VIRGINIA SUPREME COURT

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to adjourn.

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye and Harry Ferguson

Nay: None

Clerk of the Board Chairperson,

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s September 2019 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s September 2019 Monthly Expenditures are in compliance with budget and

operational services.

SUGGESTED MOTION(s): Motion to approve County’s September 2019 Monthly Expenditures.

ATTACHMENTS:

• September 2019 Monthly Expenditures

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

Approval of Expenditures

Request approval of the County’s September 2019 Monthly Expenditures:

‘STAFF RECOMMENDATION(s): County’s September 2019 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s September 2019 Monthly Expenditures.

ATTACHMENTS:

September 2019 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

County Attorney Reports

Honaker Property

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney

Lebanon, VA 24266 10/7/19 __ 6:00 PM.

Meetin:

County Attorney Reports

Honaker Property

Staff Recommendation: Board Discretion. ‘Suggested Motion: Motion Required

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item C-1 – C-11 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

   Meeting: 10/7/19     6:00 PM

County Administrator Reports & Requests

REPORTS

2019 VACo Annual Conference (Nov 10-12, 2019)………………………………….C-1
VDOT IACM Permit - Rte. 803 (Lewis Creek)…………………………………………C-2
RC School Energy Performance Refund…………………………………………….C-3
VDOT Revenue Sharing Project – Century Farms Road (Rte. 667)………………C-4
VDOT TAP Grant – Dante Depot Grant……………………………………………….C-5
Auditor of Public Accounts (APA) Report – Commissioner of Revenue,

Sheriff Department, and Treasurer……………………………………………………C-6

Southwestern Virginia Leadership Summit (10/30/19)….…………………………C-7
RC DSS – Quarterly Local Agency Dashboard………………………………………C-8

REQUESTS

RC “Fast Track to Secretarial Designation” Declaration…………………………C-9
RC Declaration of Emergency “Burn Ban”…………………….……………………C-10
VDOT Notice of Intent to Discontinue Rte. 681…………………………………….C-11

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Various

Board of Supervisors Action Item C-1 - C-11 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 10/7/19 6:00 PM

County Administrator Reports & Requests

REPORTS

2019 VACo Annual Conference (Nov 10-12, 2019).
VDOT IACM Permit - Rte. 803 (Lewis Creek)…
RC School Energy Performance Refund.

4, VDOT Revenue Sharing Project - Century Farms Road (Rte. 667)…

VDOT TAP Grant - Dante Depot Grant.
Auditor of Public Accounts (APA) Report - Commissioner of Revenue, Sheriff Department, and Treasurer…
Southwestern Virginia Leadership Summit (10/30/19)…
RC DSS - Quarterly Local Agency Dashboard.

REQUESTS

RC “Fast Track to Secretarial Designation” Declaratior
RC Declaration of Emergency “Burn Ban”. C10
VDOT Notice of Intent to Discontinue Rte. 681. C11

STAFF RECOMMENDATION(s): Board Discretion,

SUGGESTED MOTION(s): Various

2019 VACo Annual Conference

November 10-12, 2019

The Omni Homestead in Bath County

Join us for our premier event on November 10-12

Dear VACo Members,

We are pleased to release the room reservation form for the 2019 VACo Annual Conference on November 10-12 at The Omni Homestead in Bath County. If you are new to the room reservation process, please take a moment to review the VACo Lodging Policy adopted by the VACo Board of Directors.

The Omni Homestead requests that reservations are made by fax or mail only. No phone call reservations will be accepted.

Reservations will be confirmed by email.

If you have questions about room reservations, contact Carol Cameron at [email protected] or at 804.343.2507. The list of alternative lodging options is available on our Annual Conference webpage.

The conference registration form will be available in mid-August. 85TH ANNUAL CONFERENCE INCLUDES

General Sessions featuring elected officials, local leaders and policy/government experts discussing and analyzing issues

« Breakout Sessions designed to educate and enlighten

Exhibit Hall featuring companies and organizations showcasing products and services unique to the needs of county government
A special hands-on workshop
VACo’s Annual Business Meeting where the Legislative Program is adopted and the Board of Directors is elected for the upcoming year
Steering Committee Meetings
Multiple team-building and networking opportunities
And Much More

Important Links

Click here for The Omni Homestead room reservation form

Click here for a list of alternative lodging options

Virginia Department of Transportation

INTER-AGENCY COORDINATION MEETING Joint Permit Application

DEQ COE VMRC
I. VDOT PROJECT INFORMATION

Route: 803 UPC#: VDOT Project Number: 00803-083-23781691 USGS Quadrangle: Honaker City/County: Russell VDOT City/County Code: 083 Contract Type: Maintenance - State Forces Project Charge: 11160000-11044-167-66235-BRFLD

19008 Estimated Begin Date: 04/15/2019 Designer: Mccracken, Randall K

II. TYPE OF SCOPING/COORDINATION: Permit Coordination Permits Required: COE Reporting: NW13; VMRC VGP-1;
III. VDOT CONTACTS

Permit Coordinator (VDOT District Contact)

District Environmental Manager (Authorized Agent)

VDOT (Applicant)

Name: Mark A Denny Name: Doris K Bush Name: John R Watson Address: 870 Bonham Road

Bristol, VA 24201 Address: 870 Bonham Road

Bristol, VA 24201 Address: P.O. Box 127

Lebanon, VA 24266 Phone #: (276) 696-3303 Phone #: (276) 696-3300 Phone #: (276) 415-3439

IV. PERMITTED ACTIVITY

Blackford AHQ proposes to bank stabilization repair for approx. 100’L X 4’W X 8’D by installing Class I&II riprap along Lewis Creek. To conduct work in the dry, a cofferdam will be installed around the work area. Any water seeping into the work area will be pumped into a filter bag prior to discharge. No tree removal. Honaker Quad.
V. ENVIRONMENTAL ASSESSMENT(Avoidance and Impacts are described in greater detail in section VI and VII.)

Present Impacts Present Impacts Federal Threatened/Endangered Species Yes * Water of the U.S Yes Yes State Threatened/Endangered Species Yes * Wetlands No No Anadromous fish No No Riffle Pool Complexes No No Trout No No Other Special Aquatic Sites No No Shellfish No No 100 Year Floodplain No No Public Water Supply No No Historic/Archeological Resources No No Scenic Rivers No No Air Quality Nonattainment Area No No Navigable Waters No No Tidal Waters/Wetlands: No No Open Water > 1.0 Acre No No

*Please refer to the T&E Report for T&E Species Impacts
VI. SUMMARY OF DETAILED ENVIRONMENTAL IMPACT INFORMATION

This project has one jurisdictional crossing. General: Latitude: 37°01’45" Longitude: 81°58’14" FEMA FIRM number: 51167C0115C Nearest Community: Honaker Surrounding Land Use: Forest, Residential Basin: Tennessee and Big Sandy River Sub-basin: 6B. Clinch River Sub-basin Hydrologic Unit Code: 06010205

IACM DATE: 08/13/2019
VDOT PROJECT #: 00803-083-23781691
PERMIT #: 19-4120 PRE-APP#:

Page 1 of 5IACM Coordination Form 7/1/2017

Lonzo Lester Highlight

Virginia Department of Transportation INTER-AGENCY COORDINATION MEETING Joint Permit Application COE VMRC

UP.

USGS Quadrangle: Honaker VDOT City/County Code: 083 Project Charge: 11160000-11044-167-66235-BRFLD]

19008 Estimated Begin Date: 04/15/2019 Designer: Mecracken, Randall K I TYPE OF SCOPING/COORDINATION: Permit Coordination |Permits Req d: COE Reporting: NW13; VMRC VGP-1; I, __ VDOT CONTACTS Permit Coordinator District Environmental Manager VDOT (Applicant) (VDOT District Contact) (Authorized Agent) Name: Mark A Denny Name: Doris K Bus Name: John R Watson Address: 870 Bonham Road Address: 870 Bonham Road ‘Address: P.O, Box 127 Bristol, VA 24201 Bristol, VA 24201 Lebanon, VA 24266 Phone #: (276) 696-3303 Phone #: (276) 696-3300 Phone #: (276) 415-3439

IV, PERMITTED ACTIVITY

ENVIRONMENTAL ASSESSMENT (Avoidance and Impacts are described in greater detail in section VE and VIL)

"Please refer fo the TRE Report for TRE Species Impacts

Vi SUMMARY OF DETAILED ENVIRONMENTAL IMPACT INFORMATION This project has one jurisdictional crossing.

General:

Latitude: 37°01’45" Longitude: 81°58’14" FEMA FIRM number: 51167CO1ISC Nearest Community: Honaker Surrounding Land Use: Forest, Residential Basin: Tennessee and Big Sandy River Sub-basin: 6B. Clinch River Sub-basin Hydrologic Unit Code: 06010205

IACM Coordination Form 7/1/2017 Page 1 of

1447 S. Tryon Street, Suite 301, Charlotte, NC 28203 Phone: 704-271-9889

September 16, 2019

Via Electronic Transmission

Ms. Patricia A. Welling U.S. Bank National Association 1021 E. Cary Street, Suite 1820 Richmond, VA 23219

Re: Instructions for Disbursement of Credit Payments Received into the

CleanSource Capital SAVES Credit Payment Account for the Benefit of County of Russell, Virginia

Dear Pat:

I am writing pursuant to the authority granted under the Administrative Services Agreement dated April 19, 2017 between CleanSource Capital, LLC (“Administrator”) and County of Russell, Virginia (“County of Russell, Virginia”) to provide written instructions with regard to the following credit payments received for the benefit of County of Russell, Virginia (the “Credit Payments”) pursuant to the Joinder Agreement dated April 19, 2017 between Administrator, U.S. Bank National Association (“Custodian”) and County of Russell, Virginia (the “Joinder Agreement”) into the CleanSource Capital SAVES Credit Payment Account (the “Credit Payment Account”) established under the Master Custody Agreement dated March 17, 2017 between Administrator and Custodian (the “Master Custody Agreement”).

Receiver Date

Received

Credit Payment Amount

County of Russell, Virginia 9/10/2019 $148,181.91

Total $148,181.91

Please disburse these Credit Payments pursuant to the instructions in Exhibit A attached hereto and notify the Administrator of the disbursements when made.

Please let us know of any questions or additional information needed to implement these instructions. As always, thank you for your assistance in this matter and your continued work with the VA SAVES Green Community Program.

Yours sincerely,

W. Gregory Montgomery Managing Director

Lonzo Lester Highlight

CLEAN|@g|Source

CAPITAL,

September 16, 2019 Via Electronic Transmission

Ms. Patricia A. Welling U.S. Bank National Association 1021 E. Cary Street, Suite 1820 Richmond, VA 23219

Re:

Dear Pat:

Credit Date Payment Receiver Received Amount County of Russell, Virginia 9/10/2019 $148,181.91. Total ($148,181.91

Please disburse these Credit Payments pursuant to the instructions in Exhibit A attached hereto and notify the Administrator of the disbursements when made.

Yours sincerely,

Upon

W. Gregory Montgomery Managing Director

1447 S. Tryon Street, Suite 301, Charlotte, NC 28203 Phone: 704-271-9889

222 S. Church Street, Suite 401, Charlotte, NC 28202 Phone: 704-271-9889

Exhibit A

Instructions for Disbursement of Credit Payment Received on September 4, 2018 into the CleanSource Capital SAVES Credit Payment Account for the Benefit of the

County of Russell, Virginia

To be disbursed to the Project Owner Account as per the instructions in Schedule I to the Joinder Agreement. $135,241.51

To be disbursed to the Administrator in payment of the attached
Loan Servicing Invoice dated 10/1/19 as authorized by the Project
Owner, pursuant to the instruction at the bottom of the invoice. $12,940.40

Total Disbursements $148,181.91

CLeEAN|mig|SourRce

CAPITAL

Exhibit A

Instructions for Disbursement of Credit Payment Received on September 4, 2018 into the CleanSource Capital SAVES Credit Payment Account for the Benefit of the County of Russell, Virginia

To be disbursed to the Project Owner Account as per the instructions in Schedule I to the Joinder Agreement. $135,241.51

To be disbursed to the Administrator in payment of the attached Loan Servicing Invoice dated 10/1/19 as authorized by the Project

Owner, pursuant to the instruction at the bottom of the invoice, $12,940.40 Total Disbursements $148,181.91

222 S. Church Street, Suite 401, Charlotte, NC 28202 Phone: 704-271-9889

Revenue Sharing Application

Rte 667 Widening

Project Status: Submitted Organization: Russell County Project ID: 5888

General

Project Information

Project Title

Rte 667 Widening

Locality’s Priority #

Route #

667

Local Road Name, if available

Century Farms Road

Project Type

Construction

Scope of Work

Reconstruction

Project Short Description

Widening existing roadway, curve and sight distance improvements, drainage improvements, and addition of right-of- way fencing.

Locality

Russell County

VDOT Organization

Bristol

Supplemental Information

Local Contact Name

Lonzo Lester

Local Contact Email

[email protected]

Local Contact Phone

(276) 880-4396

DUNS Number

040157851

Project ID: 5888 Page 1 of 5

Lonzo Lester Highlight

«PORTAL > @Q istexmovat -DPRPT- \VDOT

Planning and Investment

Project Status: Submitted Project ID: 5888

(@ General

Project Information

Project Title Route # Rte 667 Widening 1 667

Local Road Name, if available

Century Farms Road Project Type Scope of Work Construction Reconstruction

Project Short Description

Widening existing roadway, curve and sight distance improvements, drainage improvements, and addition of right-of-

way fencing, Locality VDOT Organi Russell County Bristol

Supplemental Information

Local Contact Name Local Contact Email Local Contact Phone DUNS Number Lonzo Lester lonzo.lester@russellcountyva.(@76) 880-4396 040157851

Project ID: $888 Page 1 of S

Address

137 Highland Drive

City

Lebanon

State

Virginia

ZIP Code

24266

ZIP Code +4

0001

Has this project been approved for SMART Scale funding?

Has this project been approved for other funding?

Priority Selection Criteria

In order to meet the Priority 1 selection criterion, this project must have received a prior Revenue Sharing allocation through the application procedure. Is this request expected to meet Priority 1?

In order to meet Priority 2 selection criteria, this project can be shown to meet a transportation need identified in CTB’s Statewide Transportation Plan (VTrans). Provide reference to the project work identified in VTrans and explanation of how this requested project pertains to VTrans. Is this request anticipated to meet VTrans Priority 2 selection criterion?

This project will be identified in the locality’s approved Capital Improvement plan (CIP) and, it will be documented that only by receipt of the requested allocation that the project advertisement date will be advanced. Is this request anticipated to meet the CIP Priority 2 selection criterion? If yes, appropriate documentation will be provided with the application submission.

In order to meet Priority 3 selection criterion, the project work will be documented to be for pavement resurfacing or bridge rehabilitation where the maintenance analysis determines the infrastructure does not meet the Department’s performance guidelines. Is this request is expected to meet and will be shown to meet the Priority 3 selection criterion? If yes, appropriate documentation accompanying this application submission.

Location

Districts Served MPOs Served PDCs Served Jurisdictions Served

Length (miles)

0.2

From

Rte 747

Rte 668

Project ID: 5888 Page 2 of 5

Address City State ZIP Code

137 Highland Drive Lebanon Virginia 24266 ZIP Code +4

0001

Has this project been approved for SMART Scale Has this project been approved for other funding? funding?

Priority Selection Criteria

In order to meet the Priority 1 selection criterion, this project must have received a Sharing allocation through the application procedure. Is this request expected to meet Priority 1?

@ Location Location Districts Served MPOs Served PDCs Served Jurisdictions Served Length (miles) From To 02 Rie 747 Rie 668

Project ID: $888 Page 2 of S

SYIP Allocations

Financial

Project Financial Information

Amount of Revenue Sharing Program (state) matching funds anticipated to be requested for this Project for this FY2021-FY2022 biennial application cycle:

FY2021-FY2022

$194,709

Total Amount

$194,709

Total Locality Match corresponding to TOTAL VDOT allocation requested for this application:

Amount

$194,709

Confirmation or Revision of amount indicated and submitted with Pre-application

Total VDOT Revenue Sharing (state) matching funds anticipated to be requested with this project application for FY2021-FY2022:

FY2021-FY2022

$194,709

Total Amount

$194,709

Total Locality Match corresponding to TOTAL VDOT allocation requested for this application:

Amount

$194,709

Provide Existing Project VDOT UPC(s) or DRPT Project Number(s), if applicable

Project UPC/DRPT Project ID

UPC Description VDOT / DRPT ($)

Identify existing SYIP funding above which will be replaced by new allocations if approved

Other Funds Committed to Project

Description of Fund Type Amount

Total Funds: $0

Do you want to add Local/Funds?

Project ID: 5888 Page 3 of 5

I Financial

Project Financial Information

‘Amount of Revenue Sharing Program (state) matching funds anticipated to be requested for this Project for this FY2021-FY2022 biennial application cycle:

FY2021-FY2022 Total Amount $194,709 $194,709

Total Locality Match corresponding to TOTAL VDOT Amount allocation requested for this application: $194,709

Confirmation or Revision of amount indicated and submitted with Pre-application

Total VDOT Revenue Sharing (state) matching funds anticipated to be requested with this project application for FY2021-FY2022:

Fy2021-FY2022, Total Amount $194,709 $194,709

Total Locality Match corresponding to TOTAL VDOT == Amount allocation requested for this application: $194,709

SYIP Allocations Provide Existing Project VDOT UPC{s) or DRPT Project Number(s), if applicable

Project UPC/DRPT UPC Description VDOT / DRPT ($) Project ID

Identify existing SYIP funding above which will be replaced by new allocations if approved

Other Funds Committed to Description of Fund Type Amount Project

Total Funds: $0

Do you want to add Local/Funds?

Project ID: $888

Cost Estimate

Administered By

VDOT

Please provide project phase schedule and cost estimate information

Phase Milestone

PE (Survey, Environmental, Design)

Status

Not Needed

Start Date Cost Estimate

Phase Milestone

RW (Right of Way and Easement Acquisition, Utility Relocation)

Status

Not Needed

Start Date Cost Estimate

Phase Milestone

CN (Construction, Oversight, Inspection, Contingencies)

Status

Not Started

Start Date

2020-07-01

Cost Estimate

$389,418

Total Cost Estimate:

Project Financial Information

VDOT Revenue Sharing Request $194,709

Locality Match $194,709

Total (net) SYIP $0

Total Project Funding

Total Cost Estimate

Project ID: 5888 Page 4 of 5

Lonzo Lester Highlight

Administered By vpoT

Cost Estimate

Please provide project phase schedule and cost estimate information

Phase Milestone Status Start Date Cost

PE (Survey, Environmental, Design) Not Needed Estimate Phase Milestone Status Start Date Cost RW (Right of Way and Easement Acquisition, Utility Not Needed Estimate Relocation)

Total Cost Estimate:

Project Financial Information | VDOT Revenue Sharing Request $194,709 Locality Match: ($194,709 Total (net) SYIP $0

Total Project Funding

Total Cost Estimate

Project ID: $888

Current Attachments

Supporting Documents

Description Attachment Type File Name

Resolution of Support Resolution of Support VDOT Resolution Rte. 667 Century Farms Road.pdf

CIP Capital Improvement Plan Comprehensive Development Plan Russell County, Virginia4 (1).pdf

Project Cost Estimate Detailed Cost Estimate Rt 667 Revenue Sharing Estimate.pdf

Virginia Department of Rail and Public Transportation 600 East Main Street, Suite 2102 Richmond, VA 23219 (804) 786-4440

VDOT Central Office

1401 East Broad Street Richmond, VA 23219

(804) 367-7623 (toll-free) 711 (hearing impaired)

Project ID: 5888 Page 5 of 5

€y Supporting Documents

Current Attachments Description Attachment Type File Name Resolution of Support Resolution of Support VDOT Resolution Rte. 667 Century Farms Road.pdf oP Capital Improvement Plan Comprehensive Development Plan Russell County, Virginiad (1).pdf Project Cost Estimate Detailed Cost Estimate Rt 667 Revenue Sharing

Estimate.paf

-DRPF- yoor Virginia Department of Rail and Public Transportation VDOT Central Office 600 East Main Street, Suite 2102 1401 East Broad Street Richmond, VA 23219 Richmond, VA 23219 (208) 706-4440 (204) 367-7623 (o-fee)

711 (hearing impaired)

Project ID: 5888 Page 5 of 5

Russell Co Rt 667 Road Widening 19-Jun-19

Project Length ~ 1050 ft Excavated width = 5 ft Embankment Height = 20 ft

Volume = 3,888.89 Add 10% - slope transition and to daylight other curves near landfill 4,300.00 CY

Assumptions % Material to haul to disposal site 100% Round trip to disposal site 0.5 hours Volume of material excavated per day 110 CY

Duration: Excavation 39 days Haul Operations 39 days

Tree Removal (Assume 1 week) Laborer / Flagger 23 3 40 2,760 Skilled Laborer 23 2 40 1,840 Foreman 30 1 40 1,200 Skid Steer 45 1 40 1,800 Chipper 20 1 40 800 Excavator 70 1 40 2,800 Tandem Trucks 75 2 80 12,000 Low Boy 100 1 8 800

24,000

Landfill Tipping Fees 5,000

Excavation Laborer / Flagger 23 3 312 21,528 Foremant 30 1 312 9,360 Laborer 23 2 312 14,352 Skid Steer 45 1 312 14,040 Loader 55 1 312 17,160 Excavator 70 1 312 21,840 Excavator & Hammer 80 1 312 24,960 Tandem Trucks 75 3 312 70,200 Low Boy 100 1 16 1,600 Environmental Controls 10,000

Lonzo Lester Highlight

19-Jun-19

Project Length ~ 1050 ft Excavated width sft Embankment Height = 20 ft

Volume = 3,888.89 4,300.00 CY

Assumptions % Material to haul to disposal site Round trip to disposal site Volume of material excavated per day

Tree Removal (Assume 1 week)

Laborer / Flagger 23 Skilled Laborer 23 Foreman 30 Skid Steer 45 Chipper 20 Excavator 70 Tandem Trucks 75 Low Boy 100

Landfill Tipping Fees

Excavation Laborer / Flagger 23 Foremant 30 Laborer 23 Skid Steer 45 Loader 55 Excavator 70 Excavator & Hammer 80 Tandem Trucks 5 Low Boy 100

Environmental Controls

100% 0.5 hours 110 cy

40 40 40 40 40 40 80

312 312 312 312 312 312 312 312

2,760 1,840 1,200 1,800

800 2,800 12,000 800

21,528

9,360 14,352 14,040 17,160 21,840 24,960 70,200

1,600 10,000

‘Add 10% - slope transition and to daylight other curves near landfill

24,000

5,000

205,040

Drain Pipe Installation

Laborer / Flagger 23 3 8 552 Foreman 30 1 8 240 Excavator & Hammer 80 1 8 640 Laborer 23 2 8 368 Skid Steer 45 1 8 360 Pipe 800

2,960

Ditch & Pave Additional Road Width (4’) Base stone 9 265 2385 Rip Rap 14 120 1680 Tandem Trucks 75 4 16 4800 Roller 62 8 8 3968 Flaggers / Laborer 23 5 20 2300 Grader 75 1 16 1200 Low Boy 100 1 8 800 Milling (for tie-in) 6 250 1500 Base Mix 80 150 12000 Pavement Overlay 90 290 26100 Lay Asphalt 35 340 11900 Low Boy 100 1 8 800

69,433

Fencing 10,000

Subtotal 316,433

Engineering / Admin 5,000 Environmental Review 5,000 Construction Monitoring 15,520 Contingency 47,465

TOTAL 389,418

Lonzo Lester Highlight

Drain Pipe Installation

Laborer / Flagger 23 3 Foreman 30 1 Excavator & Hammer 80 1 Laborer 23 2 Skid Steer 45 a Pipe

Ditch & Pave Additional Road Width (4’)

Base stone 9 265 Rip Rap 14 120 Tandem Trucks 1s 4 Roller 62 8 Flaggers / Laborer 23 5 Grader 75 1 Low Boy 100 1 Milling (for tie-in) 6 250 Base Mix 80 150 Pavement Overlay 90 290 Lay Asphalt 35 340 Low Boy 100 1 Fencing

Subtotal

Engineering / Admin Environmental Re Construction Monitoring Contingency

TOTAL

20 16

552 240 640 368 360 800

2385, 1680 4800 3968 2300 1200

800 1500

12000

26100

11900

800

205,040

2,960

69,433

10,000

316,433 5,000 5,000

15,520 47,465

TA Set-Aside Application

Dante Train Depot

Project Status: Submitted Organization: Cumberland Plateau Planning District Commission Project ID: 5880

General

Project Sponsor

Organization

Russell County

Point of Contact

Lonzo Lester

Title

County Administrator

Address

137 Highland Drive

Address 2

City

Lebanon

State

Virginia

ZIP Code

24266

ZIP+4

7169

[email protected]

Phone

(276) 889-8000

Fax

(276) 889-8011

Project Manager

Name

Lonzo Lester

Title

County Administrator

Address

137 Highland Drive

Address 2

Project ID: 5880 Page 1 of 12

Lonzo Lester Highlight

SMART

«PORTAL >

Project Status: Submitted

@ General

Project Sponsor

Organization

Title

County Administrator

Address 137 Highland Drive

City Lebanon

[email protected]

Project Manager

Name Lonzo Lester

Address 437 Highland Drive

Office of INTERMODAL

Planning and Investment

-DRPF /DOT

(Brganizaton: Cumberland Plateau Pianning\Distict Commission

Point of Contact Lonzo Lester

Address 2

State ZIP Code ZIp+4 Virginia 24266 7169 Phone Fax

(276) 889-8000 (276) 889-8011 Title

County Administrator

Address 2

Project ID: $880

Page 1 of 12

City

Lebanon

State

Virginia

ZIP Code

24266

ZIP+4

7169

[email protected]

Phone

(276) 889-8000

Fax

(276) 889-8011

Project Information

Sponsor DUNS Number

040167851

Is this an existing project?

Project Title

Dante Train Depot

Provide a description of the project and a clearly defined scope of the improvements to be made utilizing Transportation Alternatives funds. Should additional space be needed, please use the Upload Supporting Documents feature. Label the document “Project Description".

Please see attached file titled Project Description.

Project Short Description

By using Transportation Alternatives funding, the community of Dante will transform !heir historic railroad depot Into the centerpiece of their economic revitalization efforts, providing a rallying point for both Dante’s residents and visitors.

Select primary category of eligibility even if other categories may apply.

Historic preservation and rehabilitation of historic transportation facilities

Does this project qualify as a “Safe Routes to School” project based on this criteria?

Eligible infrastructure activity Project is located within 2 miles of an elementary / middle school (K-8th)

Project ID: 5880 Page 2 of 12

City State ZIP Code ZIP+4

Lebanon Virginia 24266 7169 Email Phone Fax [email protected] (276) 889-8000 (276) 889-8011

Project Information

Sponsor DUNS Number 040167851

Is this an existing project?

Project Title

Dante Train Depot

Please see attached file titled Project Description,

Project Short Description

By using Transportation Alternatives funding, the community of Dante will transform their historic railroad depot Into the centerpiece of their economic revitalization efforts, providing a rallying point for both Dante’s residents and visitors.

Select primary category of eligibility even if other categories may apply.

Historic preservation and rehabilitation of historic transportation facilities

Does this project qualify as a “

jafe Routes to School” project based on this criteria?

= Eligible infrastructure activity

Project is located within 2 miles of an elementary / middle school (K-8th)

Project ID: $880 Page 2 of 12

Location

Districts Served MPOs Served PDCs Served Jurisdictions Served

According to the 2010 Census, is the population of your locality less than 5,000?

Is this project located within a Transportation Management Area (TMA)?

Identify beginning and ending termini as referenced on the location map.

Start Location

LAT 36 58 38.36 N Long -82 17 55.189 W

End Location

LAT 36 58 38.99 N Long -82 17 54.703 W

ZIP Code

24237

ZIP +4

5000

Funding

Project Funding

Total Project Cost* is to be limited to the project described in this application and based on the beginning and ending termini provided. This should not be considered the “whole” of a multi-phased project. According to the attached Detailed Cost Estimate (Project Budget), the following project costs can be demonstrated:

TA Funding (Current/Prior/Future) needed for this project - Cannot exceed 80% of Total Project Cost

$203,123

Local 20% Match Required - Based on the TA Funding above. Field Autocalculated.

$19,056

Other Project Funds (Non-TA Funds) - Include local funds, other grants and donations

Total Project Cost* - Sum of above; should match the attached Detailed Cost Estimate (Project Budget)

$253,904

Federal Transportation Alternatives Funding

Project ID: 5880 Page 3 of 12

Lonzo Lester Highlight

@ Location

Location Districts Served MPOs Served PDCs Served

According to the 2010 Census, is the population of your locality less than 5,000?

Is this project located within a Transportation Management Area (TMA)?

Identify beginning and ending termini as referenced on the location map.

Start Location End Location LAT 36 58 38.36 N Long -82 17 55.189 W LAT 36 58 38.99 N Long -82 17 54.703 W ZIP Code ZIP +4 24237 5000 § Funding

Project Funding

Total Project Cost" is to be limited to the project described in this application and based on the beginning and ending termini provided. This should not be considered the “whole” of a multi-phased project. According to the attached Detailed Cost Estimate (Project Budget), the following project costs can be demonstrated

Federal Transportation Alternatives Funding

Project ID: $880 Page 3 of 12

This Application (FY2019-FY2020) Prior TA Funding Received

Federal TA Funds $84,463 $118,660

Local 20% Match $19,056 $29,665

Do you plan to use in-kind to meet all or part of the 20% local match requirement?

If not using in-kind, identify the proposed funding source(s) for the required match on this project.

The county will be using third- party donations to meet the 20% match.

A local 20% match contribution is required – how much additional local contribution (above the required 20%) is proposed? Include this amount in Other Project Funds (Non-TA Funds).

Is there additional (above the 20% match) non-sponsor or non-local funding secured at this time - other grants, state funds, corporate donations, etc.?

If federal funds are expended on PE, regulations require that the project progress to a completed construction phase. In the event that additional TA funding is not secured, what funding source(s) will be utilized to complete this project?

If additional funding Is needed, the County Is prepared lo fund those cost. Working with Virginia Tech and the Virginia Department of Tourism, we will work with these partners on additional grants and funding.

Concept

Project Concept

Describe the sponsors on-site evaluation to determine the project’s constructability and cost. Include the date and identify those who attended the on-site evaluation.

A site evaluation was conducted on September 27th, 2017. In attendance were Lonzo Lester, County Administrator: Harvey Hart, PSA Construction Manager; Dave Jesse, County Master Electrician; Mickey Rhea, County Building Inspector; and Keilh Steffey of Steffey Construction.

Describe any possible challenges or obstacles that could require additional design consideration, cost or design waivers.

None

Project ID: 5880 Page 4 of 12

Lonzo Lester Highlight

This Application (FY2019-FY2020) Prior TA Funding Received ‘Federal TAFunds $84,463 $118,660 Local 20% Match $19,056 $29,665,

(Do you plan to use in-kind to meet all or part of the 20% local match requirement?

If not using in-kind, identify the proposed funding source(s) for the required match on this project.

The county will be using third- party donations to meet the 20% match.

A local 20% match contribution is required - how much additional local contribution (above the required 20%) is proposed? Include this amount in Other Project Funds (Non-TA Funds).

Is there additional (above the 20% match) non-sponsor or non-local funding secured at this time - other grants, state funds, corporate donations, etc.?

Q Concept

Project Concept

Describe the sponsors on-site evaluation to determine the project’s constructability and cost. Include the date and identify those who attended the on-site evaluation.

site evaluation was conducted on September 27th, 2017. In attendance were Lonzo Lester, County Administrator: Harvey Hart, PSA Construction Manager; Dave Jesse, County Master Electrician; Mickey Rhea, County Building Inspector; and Keilh Steffey of Steffey Construction.

Describe any possible challenges or obstacles that could require additional design consideration, cost or design waivers.

None

Project ID: $880 Page 4 of 12

Has the local VDOT Office had an opportunity to offer comments regarding the project scope, conceptual project plans, preliminary drawings or cost estimate?

The use of federal transportation funds requires compliance with the Americans with Disabilities Act (ADA); describe how this project will meet these design requirements. If this is a pedestrian and/or bicycle facility, include a description of the proposed surface (concrete, asphalt, etc.) and width of the completed facility including any bridges.

The floor plan will be changed to accommodate toilets, water closet, and lavatory fixtures that are ADA compliant. A paved parking space adjacent to the building with a paved or concrete sidewalk that enters the building with no elevation change to comply with ADA requirements will be provided.

Describe any anticipated challenges to meeting ADA design requirements including slope / terrain, width/clearance limitations, historic features, etc.

There are no challenges lo ensuring ADA compliance on this project.

Is the project located within a designated historic district or within a downtown business district?

It is expected that the sponsor will maintain the facility for its useful life. Provide details regarding maintenance and upkeep of the completed facility – identify who will be providing upkeep, what services will be provided, how long the services will be provided and where the funding for these services will come from.

The Russell County staff will be In charge of annual maintenance, and the funding will come from county maintenance funds and tourism funds. The county will provide full maintenance services for the Dante Depot for the length of ownership.

Project Features

As a project to restore an historic transportation facility, describe the proposed future use of the restored facility including details regarding the proposed staffing and operation of the facility, identifying potential funding sources for these activities.

The Dante Depot staffing will be cost-shared between Russell County, Virginia Department of Tourism, and Spearhead Trails.

Does this project support or improve an existing or planned highway project?

Improves Transportation Network

Project Improves Transportation Network

Response Supporting Information

Does the project provide new access (access that does not currently exist) to

Project ID: 5880 Page 5 of 12

Has the local VDOT Office had an opportunity to offer comments regarding the project scope, conceptual project plans, preliminary drawings or cost estimate?

The use of federal transportation funds requires compliance ans with Disabilities Act (ADA); describe how this project will meet these design requi is a pedestrian and/or bicycle facility, include a description of the proposed surface (concrete, asphalt, etc.) and width of the completed facility including any bridges.

The floor plan will be changed to accommodate toilets, water closet, and lavatory fixtures that are ADA compliant. A paved parking space adjacent to the building with a paved or concrete sidewalk that enters the building with no ‘elevation change to comply with ADA requirements will be provided.

Describe any anti width/clearance

pated challenges to meeting ADA design requirements including slope / terrain, tations, historic features, etc.

There are no challenges lo ensuring ADA compliance on this project.

Is the project located within a designated historic district or within a downtown business district?

It is expected that the sponsor will maintain the facility for its useful life. Provide details regarding maintenance and upkeep of the completed facility — identify who will be providing upkeep, what services will be provided, how long the services will be provided and where the funding for these services will come from.

‘The Russell County staff will be In charge of annual maintenance, and the funding will come from county maintenance funds and tourism funds. The county will provide full maintenance services for the Dante Depot for the length of ‘ownership.

Project Features

‘The Dante Depot staffing will be cost-shared between Russell County, Virginia Department of Tourism, and Spearhead Trails.

Does this project support or improve an existing or planned highway project? No

i= Improves Transportation Network

Project Improves Transportation Network

Response Supporting Information

Does the project provide new access (access that does not currently exist) to Project ID: 5880 Page 5 of 12

transit stations, commuter lots, bus stops, etc.?

Does the project provide connections to existing regional trails or pedestrian / bicycle facilities? Does the project provide a “missing link” in the existing transportation network?

Does the project provide bicycle/pedestrian facilities where none previously existed?

While the Dante Depot phase of the project Is primarily focused on revitalizing the depot Itself, other phases of Dante’s downtown revitalization plan would create pedestrian sidewalks through the downtown area that connect the Depot and linear parking areas to the Dante Coal Mining and Railroad Museum, the nearby Steam House, a community stage, and two community parks.

Does this project increase opportunities to meet daily needs without motorized transportation?

Does this project add features/devices that will improve bicycle and pedestrian safety (ex. crosswalks, bike/ped signals, lighting, physical barriers to separate facilities, etc.)?

Future phases of Dante’s revitalization efforts would add pedestrian crosswalks and lighting lo the downtown area. Dante’s long-term goals Include making the town far more amenable to pedestrian traffic, though the current focus remains on establishing Dante Depot as an anchor point for those future endeavors,

Does this project incorporate traffic calming design elements such as bump outs, raised intersections, street trees or crosswalks in a contrasting color?

Is this project in the locality’s local/regional transportation plan? If yes, provide name of plan and date completed.

Sponsor’s Ability to Administer

Sponsor’s Ability to Administer Federal Project

Project ID: 5880 Page 6 of 12

transit stations, commuter lots, bus stops, etc.?

Does the project provide connections to existing regional trails or pedestrian / bicycle facilities? Does the project provide a “missing link” in the existing transportation network?

Does the project provide bicycle/pedestrian facilities where none previously existed?

Does this project increase opportunities to meet daily needs without motorized transportation?

Does this project add features/devices that will improve bicycle and pedestrian safety (ex. crosswalks, bike/ped signals, lighting, physical barriers to separate facilities, etc.)?

Does this project incorporate traffic calming design elements such as bump outs, raised intersections, street trees or crosswalks in a contrasting color?

Is this project in the locality’s local/regional transportation plan? If yes, provide name of plan and date completed.

Sponsor’s Ability to Administer

Sponsor’s Ability to Administer Federal Project

Project ID: $880 Page 6 of 12

Federal regulations require that the sponsor provide a full-time employee who is responsible for all major project decisions as explained in Chapter 3.1 of the VDOT LAP Manual. This person is referred to as the sponsor’s Responsible Person (RP) and may or may not be the Project Manager. Failure to provide a qualified RP may eliminate the project from consideration.

Identify the full-time staff member assigned as the “Responsible Person” for this project:

Name

Lonzo Lester

Title

County Administrator

Years in this position

Describe the experience and / or training that qualifies this individual to be the responsible person for a federal-aid transportation project.

Education/Certifications

Mr. Lester Is a graduate of Liberty University with a Master of Business Administration. He has received certification as a VDOT Construction Inspector, VDOT Residency Business Administrator, and Virginia Certified Contracting Officer.

Training / Classes

Mr. Lester Is certified as a Virginia Contracting Officer (VCO) as a contract administrator, contract negotiation, contract development, contract monitoring, and contract finance, In addition, he Is a Certified VDOT Construction Inspector with concentration In asphalt, concrete, soils and compaction, E & S management, storm-water management, and facility construction.

Project Related Experience

Mr. Lester served as VDOT Project Manager/Finance Manager for the renovation of the Bristol Virginia Train Station.

Select from the following the best choice describing the RP’s experience:

The RP has successful experience providing oversight or administering a federal-aid transportation project within the previous five years

Regarding the experience noted above, briefly describe the two (2) most recent federal-aid projects including project scope, phases included (PE, RW, CN), cost and whether or not the project finished on- time and on-budget.

Mr. Lester oversaw the Virginia Energy Performance Contract for the county school system, a 5.6 million-dollar federal aid project. The project’s scope was to upgrade and retrofit all the county facilities under the Department of Mines, Minerals, and Energy’s Performance Program, which Included all phases of PE and CN. Currently, the Energy Performance Contract Is on-time and on-budget. Less recently, he completed a $13 million-dollar Energy Performance Contract In 2013 for the Virginia Department of Behavioral Health and Developmental Services (DBHDS) at the Southwestern Virginia Mental Health Institute.

Describe the RP’s role and responsibilities while overseeing these projects.

Lonzo Lester, the county administrator, provided oversight throughout the projects from PE to completion.

www.virginiadot.org/business/local-assistance-lpt.asp Has the RP completed VDOT’s Core Curriculum on-line training found on VDOT’s Locally Administered Projects webpage?

VDOT is required by federal regulation to ensure that the sponsor is adequately staffed to ensure the project is satisfactorily completed. Sponsors may supplement their staff with consultants, including for project management duties.

Project ID: 5880 Page 7 of 12

http://www.virginiadot.org/business/local-assistance-lpt.asp Federal regulations require that the sponsor provide a full-time employee who is responsible for all major project decisions as explained in Chapter 3.1 of the VDOT LAP Manual. This person is referred to as the sponsor’s Responsible Person (RP) and may or may not be the Project Manager. Failure to provide a qualified RP may eliminate the project from consideration.

Identify the full-time staff member assigned as the “Responsible Person” for this project: Name Title Years in this position

Lonzo Lester County Administrator 5

Describe the experience and / or training that qualifies this individual to be the responsible person for a federal-aid transportation project.

Education/Certifications Training / Classes Project Related Experience Mr. Lester Is a graduate of Liberty Mr. Lester Is certified as a Virginia ‘Mr. Lester served as VDOT Project University with a Master of Business Contracting Officer (VCO) as a Manager/Finance Manager for the ‘Administration. He has received contract administrator, contract renovation of the Bristol Virginia certification as a VDOT negotiation, contract development, Train Station.

Construction Inspector, VDOT contract monitoring, and contract

Residency Business Administrator, _ finance, In addition, he Is a Certified

and Virginia Certified Contracting VDOT Construction Inspector with

Officer. concentration In asphalt, concrete,

soils and compaction, E & S management, storm-water management, and facility construction

Select from the following the best choice desc:

ing the RP’s experience:

The RP has successful experience providing oversight or administering a federal-aid transportation project within the previous five years

Mr. Lester oversaw the Virginia Energy Performance Contract for the county school system, a 5.6 million-dollar federal aid project. The project’s scope was to upgrade and retrofit all the county facilities under the Department of Mines, Minerals, and Energy’s Performance Program, which Included all phases of PE and CN. Currently, the Energy Performance Contract Is on-time and on-budget. Less recently, he completed a $13 million-dollar Energy Performance Contract In 2013 for the Virginia Department of Behavioral Health and Developmental Services (OBHDS) at the Southwestern Virginia Mental Health Institute.

Describe the RP’s role and responsibilities while overseeing these projects.

Lonzo Lester, the county administrator, provided oversight throughout the projects from PE to completion.

\wwnw.virginiadot org/business/local-assistance-Ipt.asp Has the RP completed VDOT’s Core Curriculum on-line training found on VDOT’s Locally Administered Projects webpage?

project management duties. Project ID: 5880 Page 7 of 12

Is the Responsible Person also the Project Manager (PM)?

Will the sponsor need to supplement its staff to complete this federal-aid project?

Federal regulations require that the sponsor demonstrate “sufficient accounting controls” to administer a federal-aid project. This requirement is identified in Chapter 2.2 of the VDOT LAP Manual. Briefly describe the local financial management system – currently in place that will track / monitor project costs. Include the type of software used (if applicable) and the process by which costs are verified for reimbursement.

Russell County’s financial system Is Interfaced with the State of Virginia’s Financial Management System, which enables project tracking and monitoring of all local, state, and federal contracts.

Project’s Readiness to Proceed

Design / engineering will be performed:

Utilizing an outside consultant firm yet to be procured

Is this project part of a larger / multi-phased construction project?

These funds will not participate in the costs of master plans, feasibility and/or preliminary engineering studies. Has this work been completed using other funding source(s)?

Has design work started?

The ability to secure right of way (including easements) needed for a project is critical to a project’s success; which of the following best describes the right of way situation for this project:

All right of way required is publicly owned (local and/or state)

This program will not participate in the cost of relocating overhead utilities for scenic beautification or betterment purposes. It will however participate in the costs required to eliminate conflicts. Are there existing utility poles located within the proposed project area that will need to be relocated in order to complete the proposed improvements and/or meet ADA width/clearance requirements?

Are there other conflicts / obstacles that must be addressed for the project to move forward?

If awarded, these funds will be available October 1, 2018 - the beginning of the federal fiscal year 2019. How long after this date will you be ready to begin incurring costs for reimbursement?

6 months

Project ID: 5880 Page 8 of 12

Is the Responsible Person also the Project Manager (PM)?

Will the sponsor need to supplement its staff to complet

this federal-aid project?

Federal regulations require that the sponsor demonstrate “sufficient accounting controls” to administer a federal-aid project. This requirement is identified in Chapter 2.2 of the VDOT LAP Manual. Briefly describe the local financial management system — currently in place that will track / monitor project costs. Include the type of software used (if applicable) and the process by which costs are verified for reimbursement.

Russell County’s financial system Is interfaced with the State of Virginia’s Financial Management System, which enables project tracking and monitoring of all local, state, and federal contracts.

bp Project’s Readiness to Proceed

Project’s Readiness to Proceed

Design / engineering will be performed:

Utilizing an outside consultant firm yet to be procured

Is this project part of a larger / multi-phased construction project?

These funds will not participate in the costs of master plans, feasibi studies. Has this work been completed using other funding source(s)?

and/or preli

inary engineering

Has design work started?

The ability to secure right of way (including easements) needed for a project is critical to a project’s success; which of the following best describes the right of way situation for this project:

Allright of way required is publicly owned (local and/or state)

Are there other conflicts / obstacles that must be addressed for the project to move forward?

If awarded, these funds will be available October 1, 2018 - the beginning of the federal fiscal year 2019. How long after this date will you be ready to begin incurring costs for reimbursement?

6 months

Project ID: $880 Page 8 of 12

Sponsor Certification

Public Notice Attached

Date of Public Hearing

2017-10-16

Endorsement Attached

Date of Endorsement

Resolution Attached

Date of Resolution from Project Sponsor

2017-10-16

Sponsor certifies the following:

We are familiar with Transportation Alternatives eligibility criteria and the Locally Administered Projects (LAP) Manual.

We will provide technical guidance and oversight to staff and/or consultants throughout project development.

Budget accurately reflects cost of proposed project based on preliminary work performed.

Project development will comply with all state and federal regulations, including ADA requirements.

We understand this project must be substantially complete and/or ready for construction within four (4) years of the initial federal funding.

We will be responsible for ensuring future maintenance and operating costs of the completed project.

By selecting agree I certify that the above statements are true and correct to the best of my knowledge.

Sponsor Name

Lonzo Lester

Date

2019-09-19

Project ID: 5880 Page 9 of 12

#& Sponsor Certification

Sponsor Certification

Public Notice Attached Date of Public Hearing

No 2017-10-16

Endorsement Attached Date of Endorsement

Resolution Attached Date of Resolution from Project Sponsor No 2017-10-16

Sponsor certifies the following:

We are familiar with Transportation Alternatives eligibility criteria and the Locally Administered Projects (LAP) Manual.

We will provide technical guidance and oversight to staff and/or consultants throughout project development.

Budget accurately reflects cost of proposed project based on preliminary work performed.

Project development will comply with all state and federal regulations, including ADA requirements.

We understand this project must be substantially complete and/or ready for construction within four (4) years of the initial federal funding.

We will be responsible for ensuring future maintenance and operating costs of the completed project.

By selecting agree | certify that the above statements are true and correct to the best of my knowledge.

Sponsor Name Date Lonzo Lester 2019-09-19

Project ID: $880 Page 9 of 12

Attachments

Detailed Cost Estimate (Project Budget)

Click to download a template.

PROJECT BUDGET REQUIRED FOR ALL APPLICATIONS

This template is an example to be used in creating a detailed project cost estimate. Prepare a budget that is broken down by developmental phases – Preliminary Engineering, Right of Way and Construction – including specific line items that are appropriate to the project described in this application.

VDOT Project Oversight Charges include coordination, plan review, environmental charges, attendance at the pre- construction meeting, and Civil Rights reviews, as required. Five to seven percent of the total cost of PE, RW, and CN is a good rule of thumb for determining VDOT charges on a Transportation Alternatives Program project.

If this project is part of a larger, multi-phased endeavor, the project budget should only address costs for the specific project scope described in the current application and identified by the termini provided. Remember that with new TA projects, each project segment (termini) will be funded separately receiving a new project agreement and project number. EXCEPTION: If this project has received past TE/TA funds and is a continuation of the proposed TE/TA project as described in previous applications, a separate column should be added to the budget identifying the prior funds received. The current/future application funds should be kept separately, and when added to prior funds, should equal the total project cost.

Provide a general schedule – tentative begin and end dates – for each phase. These dates will assist in planning and preparation for each new developmental phase. Note that a new federal authorization is required for each phase (PE, RW, CN) and must be secured prior to moving forward.

Supporting Documents

Project ID: 5880 Page 10 of 12

https://smartportal.virginiahb2.org/app/components/application/attachment_c.docx Attachments

Detail Estims (Pre

[tay Proje Devetopment Phase | Prot Cons | Fane Tene

Estesanenal Die ‘Atve ef Wy

‘RIGHT OF WAY PHASE

[RW Phase TOTAL COSTS CONSTRUCTION PHASE

“Tac snaricton ine ee om gine eta ow red

Mel Te

Courage

(CX Pine TOTAL COSTS “SUBTOTAL COST PE, RWC) "YBOT Roe re inp

Click to download a template.

PROJECT BUDGET REQUIRED FOR ALL APPLICATIONS

This template is an example to be used in creating a detailed project cost estimate. Prepare a budget that is broken down by developmental phases — Preliminary Engineering, Right of Way and Construction — including specific line items that are appropriate to the project described in this application,

VDOT Project Oversight Charges include coordination, plan review, environmental charges, attendance at the pre- ‘construction meeting, and Civil Rights reviews, as required. Five to seven percent of the total cost of PE, RW, and CN is a good rule of thumb for determining VDOT charges on a Transportation Alternatives Program project.

If this project is part of a larger, multi-phased endeavor, the project budget should only address costs for the specific project scope described in the current application and identified by the termini provided. Remember that with new TA projects, each project segment (termini) will be funded separately receiving a new project agreement and project number. EXCEPTION: If this project has received past TE/TA funds and is a continuation of the proposed TE/TA project as described in previous applications, a separate column should be added to the budget identifying the prior funds received. The currentfuture application funds should be kept separately, and when added to prior funds, should equal the total project cost.

Provide a general schedule — tentative begin and end dates — for each phase. These dates will assist in planning and preparation for each new developmental phase. Note that a new federal authorization is required for each phase (PE, RW, CN) and must be secured prior to moving forward.

€2] Supporting Documents

Project ID: 5880 Page 10 of 12

Current Attachments

Description Attachment Type File Name

Conceptual Downtown Plan & Park Design

Site Development Plan Dante Depot Plans.pdf

Resolution passed by the Russell County Board of Supervisors

Resolution of Support Dante TAP Resolution.pdf

Infrastructure Committee Strategic Plan

Other DanteInfrastructureCommittee.pdf

Historic Photo of the Dante Depot Other IMG953279.png

Letter of support from the County Administrator and the Russell County Board of Supervisors

Letter of Support TAP Letter of Support.docx.pdf

Information sheet from Dante Downtown’s preliminary approval as a historic district by the Virginia Department of Historic Resources

Other VDHR Dante Downtown Historic District (1).pdf

Community Design Charrette Other Final Report Dante Charrette.pdf

Article from History Book Other History Book Article.pdf

Location Map 1 Other Dante Location Map.pdf

Location Map 2 Other Dante Location Map 2.pdf

Location Map 3 Other Dante Location Map 3.pdf

Public Notice from the Russell County, Virginia Website and from the Lebanon, Virginia News Press

Public Notice Public Notice.pdf

Project Sketch Project Sketch Dante Location Map 3 (1).pdf

Proposal to CSX Other Proposal to CSX (1).pdf

Detailed Cost Estimate Detailed Cost Estimate Dante Depot TAP Budget 3.docx

Project Description Other Project Description (2).docx

VDOT Project Administration Agreement

Other VDOT Project Administration Agreement2.pdf

Project ID: 5880 Page 11 of 12

Current Attachments Description

Conceptual Downtown Plan & Park Design

Resolution passed by the Russell County Board of Supervisors

Infrastructure Committee Strategic Plan

Historic Photo of the Dante Depot Letter of support from the County ‘Administrator and the Russell County Board of Supervisors Information sheet from Dante Downtown’s preliminary approval as a historic district by the Virginia Department of Historic Resources Community Design Charrette

‘Article from History Book

Location Map 4

Location Map 2

Location Map 3

Public Notice from the Russell County, Virginia Website and from the Lebanon, Virginia News Press Project Sketch

Proposal to CSX

Detailed Cost Estimate

Project Description

VDOT Project Administration ‘Agreement

Attachment Type

Site Development Plan

Resolution of Support

Other

Letter of Support

Other

Other Other Other Other Other

Public Notice

Project Sketch Other Detailed Cost Estimate Other

Other

Project ID: 5880

File Name

Dante Depot Plans.pdf

Dante TAP Resolution.pdf

DanteinfrastructureCommittee.pdf

IMG953279.png

TAP Letter of Support.docx.pdf

\VDHR Dante Downtown Historic District (1).pdf

Final Report Dante Charrette.pdf History Book Article.pdf

Dante Location Map.pdf

Dante Location Map 2.pdf

Dante Location Map 3.pdf

Public Notice. pdf

Dante Location Map 3 (1).pdf Proposal to CSX (1),pdf

Dante Depot TAP Budget 3.docx Project Description (2).docx VDOT Project Administration

‘Agreement2.pdf

Page 11 of 12

Virginia Department of Rail and Public Transportation 600 East Main Street, Suite 2102 Richmond, VA 23219 (804) 786-4440

VDOT Central Office

1401 East Broad Street Richmond, VA 23219

(804) 367-7623 (toll-free) 711 (hearing impaired)

Project ID: 5880 Page 12 of 12

-DRPF- woor Virginia Department of Rail and Public Transportation VDOT Central Office 600 East Main Street, Suite 2102 1401 East Broad Street Richmond, VA 23219. Richmond, VA 23219 (804) 786-4440 (804) 367-7623 (toll-free)

711 (hearing impaired)

Project ID: $880 Page 12 of 12

www.apa.virginia.gov | (804) 225-3350 | [email protected]

September 6, 2019

Rebecca Dye
Board Chairperson
County of Russell

Dear Mrs. Dye:

We have reviewed the Commonwealth collections and remittances of the Commissioner of the Revenue and Sheriff of the locality indicated for the year ended June 30, 2019. We also reviewed the Commonwealth collections and remittances of the Treasurer of the locality indicated, for the period March 1, 2019 through June 30, 2019. Our primary objectives were to determine that the officials have maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations.

The results of our tests found the constitutional officers complied, in all material respects, with

state laws, regulations and other procedures relating to the receipt, disbursement, and custody of state funds.

Sincerely,

Auditor of Public Accounts

MSM:rh

cc: Lonzo Lester, County Administrator
Alicia K. McGlothlin, Treasurer
Randy N. Williams, Commissioner of the Revenue
Steven L. Dye, Sheriff
County of Russell

http://www.apa.virginia.gov/ mailto:[email protected] Lonzo Lester Highlight

Lonzo Lester Highlight

fi a) Commonwealth of Virginia ey Auditor of Public Accounts

Martha S, Mavredes, CPA PO. Box 1295 Auditor of Public Accounts Richmond, Virginia 23218

September 6, 2019

Rebecca Dye Board Chairperson County of Russell

Dear Mrs. Dye:

[We have reviewed the Commonwealth collections and remittances of the Commissioner of the [Revenue and Sheriff of the locality indicated for the year-ended June’30, 2019, We also reviewed the ‘Commonwealth collections and remittances/of the Treasurer of the locality indicated, for the period March 1, 2019 through June 30, 2019. Our primary objectives were to determine that the officials have

maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations.

Sincerely,

Auditor of Public Accounts

MSM:rh

cc: Lonzo Lester, County Administrator Alicia K. McGlothlin, Treasurer Randy N. Williams, Commissioner of the Revenue Steven L. Dye, Sheriff County of Russell

www.apa.virginia.gov | (804) 225-3350 | [email protected]

REGISTRATION More details and

registration will be available on 09.30.19

CO-SPONSORS UVA’s Weldon Cooper

Center for Public Service and its Virginia Institute

of Government

University of Virginia at Wise

the Virginia Local Government Managers’

Association

Invited participants: town, city, and county

managers/administrators and directors of two planning

district commissions

If you have questions, please contact Mike Scheid at [email protected] or

804.371.0202

ABOUT A one-day, interactive workshop-style leadership summit—the first in a series of programs for those leading communities in this region.

DETAILS SAVE THE DATE: October 30th from 9:30 AM – 4 PM at the University of Virginia at Wise. Light breakfast (optional at 8:30) and lunch included. No cost beyond travel to/from Wise (and lodging if you come the night before).

PURPOSE To offer resources to help you strengthen your leadership, identify opportunities for community improvement and regional initiatives, and manage individuals and boards in conflict. We also aim to set this as the beginning of a series of programs and conversations to bring about advances in your communities and the region.

Southwestern Virginia Leadership Summit making our region stronger through strategic and effective leaders

Southwestern Virginia Leadership Summit

making our region stronger through strategic and effective leaders

ABOUT REGISTRATION

More details and registration will be available on 09.30.19

A one-day, interactive workshop-style leadership summit—the first in a series of programs for those leading communities in this region.

CO-SPONSORS

DETAILS UVA’S Weldon Cooper

Center for Public Service

SAVE THE DATE: October 30" from 9:30 AM ~ 4 PM and its Virginia Institute at the University of Virginia at Wise. Light breakfast of Government (optional at 8:30) and lunch included. No cost beyond University of Virginia at Wise travel to/from Wise (and lodging if you come the night the Virginia Local before) Government Managers’

Association

PURPOSE

To offer resources to help you strengthen your leadership, identify opportunities for community improvement and regional initiatives, and manage individuals and boards in conflict. We also aim to set this

to bring about advances in your ind the region.

SELECT Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

Quarterly Local Agency Dashboard Russell

OVERVIEW

VDSS produces a Local Agency Dashboard (the “Dashboard”) for each local department of social services (LDSS) on a quarterly basis. The initial version of the tool was developed in Microsoft Excel; however, the Local Support and Performance (LSP) Division plans to migrate the tool to an online platform in collaboration with the Office of Research and Planning (ORP). The Dashboard contains measures and performance data for Benefit Programs, Family Services and Child Care, as well as Human Resources (HR) and financial information which may be useful in understanding locality strengths, challenges, and opportunities.

Getting Started

Select the Local Agency

The Local Agency Dashboard includes the following five tabs (areas) within the Microsoft Excel workbook:

Main Page Public Assistance Family Services Human Resources Finance

Go to the tab labeled ‘Main Page’ (highlighted in yellow) and select the Local Agency from the drop down menu, which is also highlighted in yellow. All performance measures and information on each tab aligns with the local department selected on the ‘Main Page’ tab. The five (5) tabs included on the Dashboard are: 1) Main Page, 2) Public Assistance, 3) Family Services, 4) Human Resources, and 5) Finance.

Dashboard Components

The Local Agency Dashboard consists of four (4) primary components:

Quarterly Data Monthly Data Charts and Graphs Rankings

The following performance measures and information are provided in the Dashboard .

Public Assistance • Supplemental Nutrition Assistance Program (SNAP) Applications Processed On Time

 Expedited, Non-Expedited and Total • Temporary Assistance for Needy Families (TANF) Applications Processed On Time • VaCMS Downtime

Family Services • AFCARS-Approved Court Hearing Status • Timeliness of First Contact • CPS Overdue Referrals • Congregate Care Placements • Kinship Care Placements • Monthly Foster Care Visits: Out-of-Home • Monthly Foster Care Visits: In Residence • Number of Children in Foster Care Over 24 months • Number of Children in Foster Care Over 36 months • Number of Children in Foster Care Over 48 months • Family Partnership Meetings (FPM) for Concurrent Planning • FPMs for Placement Changes • Termination of Parental Rights (TPR) Status • Number of Adoptions • Transcription Usage

) Quarterly Local Agency Dashboard seeatitnar© ser ae] BE icscn ER) BE carr |

‘OVERVIEW

{VDSS produces a Local Agency Dashboard (the “Dashboard” fr each local department of socal services (L0SS) ona quarterly bass. The intial version ofthe tool was developed in Microsoft Excel; however, the Local Support and Performance (1) Division plans to migrate the tool to an online platform in collaboration withthe Office of Research and Planning (ORP). The Dashboard contains measures and performance data for Benefit Programs, Family Services and ChildCare, aswell as Human Resources (HR) and financial information which may be useful in understanding locality strengths, challenges, and opportunities

Getting Started Select the Local Agency ‘The Local Agency Dashboard includes the following ive tabs (areas) within the Microsoft Exel workbook:

Main Page Publi Assistance Family Services Human Resources Finance

{Goto the tab labeled ‘Main Page’ (highlighted in yellow) and select the Local Agency from the drop down menu, whichis aso highlighted in yellow. All performance measures and information on each tab aligns with the local department selected on the ‘Main Page’ tab. The five (5) tabs included on the Dashboard ae: 1) Main Page, 2) Public Assistance, 3 Family Services, 4) Human Resources, and 5) Finance.

Dashboard Components ‘The Local Agency Dashboard consists of four () primary components:

‘Quarterly Data Monthly Data (Charts and Graphs Rankings

‘The following performance measures and information are provided in the Dashboard

Public Assistance ‘+ Supplemental Nutrition Assistance Program (SNAP) Applications Processed On Time

Expeditee, Non-Expedited and Total

Temporary Assistance for Needy Familes (TANF) Applications Processed On Time
Vacs Downtime

fami [AFCARS- Approved Court Hearing Status ‘Timeliness of First Contact (CPS Overdue Referrals CCongregate Care Placements Kinship Care Placements Monthly Foster Care Visits: Out-of-Home

Monthly Foster Care Visits: In Residence

Number of Cilren in Foster Care Over 24 months Number of Chilren in Foster Care Over 36 months Number of Chilren in Foster Care Over 48 months Family Partnership Meetings (FPM) for Concurrent Planing, FP 4s for Placement Changes Termination of Parental Rights (TPR) Status Number of Adoptions Transcription Usage

SELECT Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

Quarterly Local Agency Dashboard Russell

Click here for Reference Guide

p g

Error Rates • Title IV-E Case Review Error Rate (Ongoing Cases) • Title IV-E Case Review Error Rate (New Cases)

Human Resources • Filled Positions by category • Monthly Turnover Rate • Monthly Vacancy Rate

Number of Employee Separations • Employees with a Current Performance Evaluation

For more detail and explanation please refer the Reference Guide for the Dashboard.

https://fusion.dss.virginia.gov/Portals/[ro]/Files/Final User Reference Guide 082019 Q4.pdf Quarterly Local Agency Dashboard () y gency

tee 7 BE ccc MN) EE rr

for Rates

Title WE Case Review Error Rate (Ongoing Cases)
Title WE Case Review Error Rate (New Cases) Human Resources Filed Positions by category
Monthly Turnover Rate
Monthly Vacancy Rate umber of Employee Separations
Employees with 2 Current Performance Evaluation

For more detall and explanation please refer the Reference Guide forthe Dashboard.

Ck here for Reference Guide

Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

PUBLIC ASSISTANCE Target
SNAP Applications Processed On Time (Tot) SNAP Expedited Apps Processed On Time SNAP Non-Exp Apps Processed On Time TANF Applications Processed On Time ≥ 97%

VaCMS Downtime

PUBLIC ASSISTANCE Target Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 % MA Apps Processed On Time: LDSS 98 6% 98 5% 94 9% 91 5% 100 0% 94 7% 99 2% 97 6% 94 5% 92 7% 93 3% 94 5% 95 8% SNAP Applications Processed On Time (Tot) 100.0% 100.0% 100.0% 98.0% 98.4% 98.9% 100.0% 98.6% 98.8% 100.0% 98.5% 96.6% 100.0% SNAP Expedited Apps Processed On Time 100.0% 100.0% 100.0% 94.7% 96.3% 100.0% 100.0% 95.8% 96.9% 100.0% 100.0% 95.0% 100.0% SNAP Non-Exp Apps Processed On Time 100.0% 100.0% 100.0% 98.4% 100.0% 98.4% 100.0% 100.0% 100.0% 100.0% 97.7% 98.0% 100.0% TANF Applications Processed On Time ≥ 97% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 85.7% 100.0% 92.3%

MONTHLY TREND DATA

≥ 97%

85.7% 100.0% 92.3% 93.3%

0.0% 0.0% 0.00% 0.00%

≥ 97% 98.5% 96.6% 100.0% 98.4%

100.0% 95.0% 100.0% 98.1% 97.7% 98.0% 100.0% 98.6%

QUARTERLY RESULTS April 2019 May 2019 June 2019 SFY19 4th Qtr AVG

Temporary Assistance for Needy Families (TANF)

100.0% 93.3%

Supplemental Nutrition Assistance Program (SNAP)

99.0% 98.4%

Quarterly Local Agency Dashboard: Public Assistance Russell

Public Assistance: Percent of Applications Processed On Time

Measure Prior Quarter

Target ≥ 97.0%

Current Quarter

Data Sources : Public Assistance (Data Warehouse)

92%

93%

94%

95%

96%

97%

98%

99%

100%

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

SNAP Applications Processed On Time Target ≥ 97%

Total SNAP Expedited Non-Expedited

Quarterly Local Agency Dashboard: Public Assistance

SNAP Applications Processed On Time Target 2 97%

seve TEEN avis

Public Assistance: Percent of Applications Processed On Time

Measure Prior 100% a Current Quarter oe ‘Supplemental Nutrition Assistance Program > a. isu) 990% |p 98.4% one Temporary Assistance for Needy Families > so anny 100.0% |) 93.3% 5% 2%

—roalsnay —tipedted —nonipedted QUARTERLY RESULTS PUBLIC ASSISTANCE Target April 2019 May 2019 June 2019 SFY19 4th Qtr AVG [SNAP Applications Processed On Time (Tot) 985% 36.6% 100.0% 98.4% SWAP Expedited Apps Processed On Time 100.036 95.0% 100.0% 98.1% [SWAP Non-Exp Apps Processed On Time 97.7% 98.0% 100.0% 98.6% FTANF Apalications Processed On Time 85.7% 100.0% 92.3% 93.3% [vacws Downtime a ood MONTHLY TREND DATA

PUBLIC ASSISTANCE Target__Jun-18 _Jul-18_Aug-18 _Sep-18_Oct-18 _Nov-18 Dec-18 Jan-19__Feb-19—Mar-19__Apr-19 May-19__Jun-19 [SNAP Applications Processed On Time (Tot) Tooox | 1000% | 100% | 980% [onan [989K | 100% ] 986% | sax ] 100%] 98s% | 966% ] 100.0% [SNAP Expedited Apps Processed On Time 100.0% | 100.0% | 100.0% | 94.7% | 96.3% | 100.0% | 100.0% | 95.8% | 96.9% | 100.0% | 100.0% | 95.0% | 100.0% [SWAP Non-Exp Apps Processed On Time. 100.0% | 100.0% | 100.0% | 98.4% { 100.0% | 98.4% | 100.0% | 100.0% | 100.0% | 100.0% | 97.7% | 980% | 100.0% [TANF Applications Processed On Time 100.0% | 100.0% | 100.0% | 100.0% | 100.0% | 100.0% | 100.0% | 100% | 100.0% | 100.0% | 5.7% | 100% | 92.3%

Dota Sourees: Public Assistance (Dato Warehouse)

Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

Quarterly Local Agency Dashboard : Family Services Russell

Measure Result

Timeliness of First Contact 89.4% 89.7% ≥ 95%

TargetPrior Quarter

14.3%

≤ 16%

of Adoptions

19.4% ≥ 85%16.7%

Current Quarter

Transcription Usage

Family Services

Congregate Care Placements 18.5%

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

Children in Foster Care

Children in FC Under 18 # Children in FC Over 18 Total # Children in FC

20%

40%

60%

80%

100%

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

Timeliness of First Contact Target ≥ 95%

Timeliness of First Contact Target

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

Monthly Foster Care Visits

Total Visits In Residence Total Target In Residence Target

0 2 4 6 8 10 12 14

10%

15%

20%

25%

ac em

en ts

Pl ac

em en

t %

Congregate Care Placements Target ≤ 16%

% Target #

V) Quarterly Local Agency Dashboard : Family Services Mie Russell 67 Western ow/sey ETD

Family Services

Result Measure Prior Target 7 Z| “Timeliness of First Contact sous [P 89.7% 295% ‘Congregate Care Placements wsx |P 14.3% <16% ‘Transcription Usage 167% | 19.0% 285% Children in Foster Care Timeliness of First Contact no tom Target 2 95% 100 con v0 won ‘eB I Aap Sep8 O18 NOB ORCI8JohID Feb Mat-9 ArI9 May 9 9 a renirenin under 18 ew Chisonin Cove 18 —Totalt chidrenin Fe fee ee imninesottucontat Tee age Me Monthly Foster Care Visits Congregate Care Placements soos Target 16% a 1” .™ Be Eom 7 00% am ie eit 8 AaB Sp OIF Hold OviB el? MESH MiG Ae? May? bid restate tn nesence rol Tegt —In teen eget

FAMILY SERVICES Target CPS Referrals Over 46 Days (#) CPS Referrals Over 46 Days (%) Timeliness of First Contact (# On Time) Timeliness of First Contact (% On Time) Congregate Care Placements (#) Congregate Care Placements (%)

Kinship Care Placements (#) Q1 FY19 N/A Kinship Care Placements (%) Q2 FY19 N/A

Monthly Foster Care Visits ≥ 95% Q3 FY19 N/A Monthly Foster Care Visits: In Residence ≥ 50% Q4 FY19 0.0%

FPMs: Concurrent Planning (%) ≥ 75% FPMs: Placement Changes (%) ≥ 75%

Children in Foster Care > 24 months Children in Foster Care > 36 months Children in Foster Care > 48 months

AFCARS-Approved Court Hearing Status (#) Q1 FY19 0.0% AFCARS-Approved Court Hearing Status (%) Q2 FY19 0.0% TPR Status Q3 FY19 0.0%

Transcription Usage (%) ≥ 85% Q4 FY19 0.0%

FAMILY SERVICES Target Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 CPS Referrals Over 46 Days (#) 16 24 30 46 67 83 69 56 64 57 38 28 CPS Referrals over 46 Days (%) 22.5% 21.1% 22.7% 35.7% 40.1% 55.3% 47.3% 39.2% 41.0% 43.2% 37.6% 34.6% Timeliness of First Contact (# On Time) 33 49 39 38 33 51 29 47 43 45 29 27 22 Timeliness of First Contact (% On Time) 91.7% 84.5% 78.0% 82.6% 78.6% 87.9% 93.5% 87.0% 87.8% 93.8% 93.5% 81.8% 95.7% Congregate Care Placements (#) 11 9 9 9 8 12 11 10 9 8 6 7 7 Congregate Care Placements (%) 20.4% 16.4% 18.0% 18.8% 18.2% 21.8% 20.4% 20.0% 18.4% 17.0% 12.8% 15.2% 14.9% Kinship Care Placements (#) 0 0 0 0 0 0 0 0 0 0 0 0 0 Kinship Care Placements (%) ≥ 25% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Monthly Foster Care Visits ≥ 95% 97.9% 98.0% 98.2% 98.0% 98.4% 98.7% 98.9% 99.1% 99.3% 99.6% 99.6% 99.6% 99.6%

Monthly Foster Care Visits: In Residence ≥ 50% 63.5% 63.9% 63.3% 61.7% 60.8% 59.5% 60.8% 60.9% 61.1% 58.3% 59.0% 59.1% 59.0%

FPMs: Concurrent Planning (%) ≥ 75% 0.0% 0.0% 7.1% 22.2% 0.0% 0.0% 0.0% 14.3% 0.0% 0.0% 26.7% 100.0% 0.0%

FPMs: Placement Changes (%) ≥ 75% 0.0% 0.0% 0.0% 0.0% 16.7% 14.3% 40.0% 33.3% 40.0% 57.1% 50.0% 100.0% 0.0%

Children in Foster Care > 24 months 10 17 14 16 13 12 17 17 17 17 19 21 24

Children in Foster Care > 36 months 6 6 6 6 7 7 7 8 8 9 8 8 8

Children in Foster Care > 48 months 0 0 2 2 2 2 2 2 3 3 3 6 6

AFCARS-Approved Court Hearing Status (#) 45 41 38 39 35 33 44 48 48 44 45 46 46

AFCARS-Approved Court Hearing Status (%) ≥ 95% 90% 84% 83% 89% 88% 83% 90% 96% 96% 94% 96% 98% 98% TPR Status 3 3 4 4 4 4 3 3 2 2 4 4 3

45 46 46 46

19 21 24 21 8 8 8 8

19.4%

95.7% 97.9% 97.9% 97.2% 4 4 3 3.7

18.4% 21.0%

42.2% 50% 100% 0% 50.0%

99.6% 99.6% 59.0% 59.1% 59.0% 59.1% 99.6% 99.6%

27% 100%

April 2019 May 2019 June 2019 SFY19 4th Qtr AVG

6.7

0 0

28 41.0≤ 5% 57 38

QUARTERLY RESULTS

43.2% 37.6% 34.6% 38.5%

≤ 16%

≥ 25%

≥ 95%

12.8% 15.2%

27 93.5% 81.8%

0.0%

6 7 7

18.7%

Title IV-E Case Review Error Rate

(New) Target ≤ 5%

Title IV-E Case Review Error Rate

(Ongoing) Target ≤ 5%

MONTHLY TREND DATA

≥ 95%

≤ 5%

≥ 95%

≤ 16%

3 6

14.9% 14.3%

22 26.0 95.7% 89.7%

0 0.0 0.0% 0.0%

0.0%

QUARTERLY RESULTS

FAMILY SERVICES Target Ari 2019 ay 2019, June 2019 SFVI9 Ath at AVG

[crs Reterats ver 46 055 com 7 Eg 410)

ces Reterale Over e6 Daye) < Bz 6% 3.6% 38.5%

Fimeiness of Fest Contat Onna] 2 7 750 Tie WE Case

Himeiness of Fest contact (On Time) 33.5% Ged 357 BI Review Error Rate

congregate Care racemes a 7 oF (Ongoing

Gengregste Care lacerenes Bae Ee Ts EL i

inhi Cre Pacements ° o 00 cams | wa

inhi Care Pacemens 0.0% 0% 0.0% 2.0% avis | N/A

Monty Foster Care Vis 39.6% 39.6% 39.5% 39.6% aris | N/A

[Monthly Foster Care Vsti Residence 59.0% 30.1% 59.0% 39.1% caurvis | 00%,

Fes: Concurrent Planning 8 27% 100% @2.2%

vs: Placement Changes), 50% 100% 50.0% Title WE Case

[Children in Foster Care > 24 months 19 21 21 Review Error Rate

[Children in Foster Care > 36 months s a 8 (New)

Eniarenin Foster Care > a8 mont 3 a 5 (Crees ]

[AFCARS Approved Cour Hearing tats [ 2ssx f 3 16 %6 aims | 00%

ArcaRs Approves Court Henig Stato 5.7% T9% T7956 T2% carvis | 00%

PR stator 4 a BT carvis | 00%

Transcription Unge ) 13.4% Z.0% 137% 1.4% erie | 00% MONTHLY TREND DATA

FAMILY SERVICES Torget__un-t8__ Jub _ Aug Sep8 O18 _Novi8_Dec1®_Jana9_Feb-19_Mart9__Apr19_May19_Jun-t9

[is eterats Over #6 Days STM] oo] se], se, oe] 6] «| 7 | «| =

ces Referai over ab Days nsx na] ae | ee | we | ae | wae | eae | oe | wae | om | aoe

imines of Fst Contact it On Tine) =o |» | » | 3 | 3 | 1 |» | 7 | 3 | 6 | » | 7 | 2

ineiness of Fest Contact On Tine) am [ax |e es [a [oom |x | oo | oe [om [sn | am | TE

[congresste Care lacerents mn ofs fs fs ]e2f[uftwofsifese|[*« {77

inhi Cre acements 0 o fo fo fo fo fo fojojfofofo]o

inhi Cre Placements (3 tox | 0% | ox | oox [00% [00x | o0x | o0x [oon [oon [cox | cox | a0%

[Monthly Foster Care Vit svsx | se0x | 362% | seox | seam | 987% | osox | 99.1% | o93n | o96n | oven | oo6x | oo6x

Fs: Coneween Planning (8) oo% | 00% | 7ax | 222% { 00% | 00x | oo% | 143% | oox | 00x | 267% | 100% | oom

Fs: Placement changes) ox | oox | oox | oom | 167% | 143% | aoox | 3336 | «oox | s7an | soox | 1000% | 00m

[cnidren in Foster Care» 24 month o |] ]ew lef s]etwy)>y)y)y,» fal

enidren in Foster Care» 36 months «| 6 717] s 1s 19 ss

[ertren in Foster Cre> a8 months o 12 z |? 12 13 13 «16

JACARS proved Court Hering status s [a |» |» [= | 3 | «| « | « [| | | «| a

ArcaRs Approves Court Hearing tatu sox | eax | ose | oom | sox | esx | oom | oom | oom | oom | cox | cox | 0x

ra status HT EA

Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

HUMAN RESOURCES Target Filled Positions - Administrative 9 Filled Positions - Benefit Programs 23 Filled Positions - Family Services 17 Total Filled Positions 49 Separations Monthly Turnover Rate Vacancy Rate Employees with Current Evaluation (%) 100%

HUMAN RESOURCES Target Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Filled Positions - Administrative 9 8 8 8 7 6 7 8 8 8 8 10 9 11 Filled Positions - Benefit Programs 23 22 22 21 21 23 23 23 22 23 23 21 21 21 Filled Positions - Family Services 17 15 13 14 14 15 15 16 15 16 16 16 16 16 Total Filled Positions 49 45 43 43 42 44 45 47 45 47 47 47 46 48 Separations 2 1 1 2 0 0 0 2 0 0 1 0 1 Monthly Turnover Rate 5% 0% 0% 0% 0% 0% 0% 0% 0% 2% Vacancy Rate 13% 10% 10% 4% 8% 4% 4% 6% 8% 8%

Quarterly Local Agency Dashboard : Human Resources Russell

April 2019 May 2019 June 2019 SFY19 4th Qtr AVG

QUARTERLY RESULTS

9 11 10.0 21 21 21 21.0 10

16 16 16 16.0 47 46 48 47.0 1 0 1 0.7

0% 0% 2%

MONTHLY TREND DATA

Data Sources : Public Assistance (Data Warehouse), Child Care (VaCMS), Child Welfare (SafeMeasures & Virginia Child Welfare Outcome Reports), Transcription Services vendor, HR (LETS), Finance (LASER)

6% 8% 8% 98% 100% 100%

MONTHLY TREND GRAPHS

10%

12%

14%

Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

Turnover and Vacancy Rates

Turnover rate Vacancy rate

Filled Positions

Administrative Benefit Programs Family Services

V} Quarterly Local Agency Dashboard : Human Resources

smu" Local Ageney >> 167 covet TEEN ow ser ETE QUARTERLY RESULTS HUMAN RESOURCES Target___ apei2019 ay 2018 une 2019 seis ave led Postns-AdminswaTve 70 3 m 700 led Postions Bnei rograns ri ar 2 21.0 led onions amy Somes 16 i i 16.0 a ied Poston a7 46 7 #70 Separations H 3 1 a7 [Monthly Turnover Rake ma ma oa Nacany Rate te 3 3 Employees wth Grrent Ealaton [OOH 98% 700% 700% MONTHLY TREND DATA HUMAN RESOURCES: Target Jun-18Jul18_—Aug-18_ Sep-18 Oct-18 Nov-18Dec-18_—Jan-19_—Feb-19_Mar-19_Apr-19_ May-19__Jun-19 Fle ostons- Admins 7 [[T]7],+* ]7]7*,]] 7+, »,> [un Filed Postons Bene rowan zope pa papa ps ps pe [as psp a | Fle Posie Fay Sener ws [3 |e [eas [as [as [as [ae asa fae | ott Fited ostons OT separations za pa pp pe fe ep pe a ony Turnover at oe_[ oe [om [om [oe [oe | om | oe oe cane Rae FE

‘Dota Sources Public Assistance (Dato Warehouse), Child Cae (VoCMS), Cia Welfare (SofeMeasures& Virginia Child Welfare Outcome Reports), Transcription Seruces vendor, HR (LETS), nance (LASER)

MONTHLY TREND GRAPHS Turnover and Vacancy Rates Filled Positions

Sepi8 Oc18 Movil O63 Jani Febi9 Mord Acid Moy19 sana ee a

Local Agency >>> FIPS: 167 Region: Western Level: II (Two) Qtr/SFY: Q4/FY19

Funds Remaining

FINANCE Budget Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 LFY To Date FEDERAL Staff & Ops Expenditures - LFY19 (BL 855) 2,657,897$ 195,959$ 196,774$ 203,093$ 209,558$ 207,473$ 210,102$ 206,220$ 197,168$ 219,165$ 256,773$ 240,597$ 299,488$ 15,526$

Staff & Operations Expenditures - LFY18 (BL 855) 2,644,596$ 167,038$ 184,458$ 178,250$ 182,841$ 182,070$ 185,361$ 183,760$ 191,025$ 191,992$ 199,184$ 237,367$ 302,153$ 259,096$

Staff & Operations Pass Through - LFY19 (BL 858) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Staff & Operations Pass Through - LFY18 (BL 858) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

FINANCE by Funding Source Code April 2019 May 2019 June 2019 SFY19/Q4

Staff & Operations Exp. - Federal 146,243$ 182,039$ 125,668$ 453,950$

Staff & Operations Exp. - State 57,063$ 71,030$ 50,975$ 179,067$
Staff & Operations Exp. - Local 37,292$ 46,421$ 32,401$ 116,114$
Staff & Operations Pass Through - Federal -$ -$ -$ -$
Staff & Operations Pass Through - Local -$ -$ -$ -$

Quarterly Local Agency Dashboard : Finance Russell

BL 855

BL 858

0.6%

99.4%

Percent of Funds Remaining (BL 855) LFY 2019

0.0%

Percent of Funds Remaining (BL 858) LFY 2019

$2,644,596

$2,657,897

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19

BUDGET VS. SPEND YTD (BL 855) ADMIN (PERSONNEL)

855 Budget FY18 855 Budget FY19 855 FY18 855 FY19

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19

BUDGET VS. SPEND YTD (BL 858) PASS THROUGH

858 Budget FY18 858 Budget FY19 858 FY18 858 FY19

Staff & Operations Exp. - Federal

Staff & Operations Exp. - State

Staff & Operations Exp. - Local

STAFF AND OPERATIONS EXPENDITURES BY FUNDING SOURCE (BL 855) Q4 SFY19

V) juarterly Local Agency Dashboard : Finance

a FINANCE fuiget__Ninah__lth__upth__ Sap Oxbow Depth ana t__Fab19__ Mant APIO Mapt_ voor ce TT Fr ee ET CT eT CT Ra ER CC cc a VT + ; CC fora centenne hear wanes fs 5 ee ; Sn ee CS CCC FINANCE by Funding Source ode __sgrtosd_ntey2019 matin _srrayes Sf & Operations Ep Federal Soieae]s tans usa [as SUDGET Vs. SPEND Y70 (aL 55) Sat operons pate $_srass [Sow | = soars [5 ron Sate cnsion eee soma | sean] ser] $e ADMIN (PERSONNEL) Ste coeens Pas Thsogh- Fedo : es CEE vem Sete oneions Fes Tree tea 3 3 3 3 . Percent of Funds Remaining (BL 855) Percent of Funds Remaining (BL 858) Seecnene ran nro sssoamo ssorane son

hv 38 NEIE Agi Sep1B O48 NoviB OecIB Jam19 Feb19 Mart9 Aart Maya9

BUDGET VS. SPEND YTD (BL 858) “STAFF AND OPERATIONS EXPENDITURES BY FUNDING SOURCE (81.855) PASS THROUGH statt operations a xp. state

Sta & Operations

“

Staff & Operations 5 xp, -Local

Russell County Virginia “The Heart of Southwest Virginia”

Harry Ferguson Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton District 1 District 6 District 4

Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

COUNTY OF RUSSELL
DROUGHT RELIEF RESOLUTION

WHEREAS, the extreme climatic conditions in the County of Russell have severely affected farmers and agricultural businesses; and

WHEREAS, during the growing season of this year, the County of Russell has received considerably less rainfall than normal resulting in decreased stream flow, low springs, and dry ponds; and

WHEREAS, the County of Russell Food and Agriculture Council, made up of the Farm Service Agency, the Natural Resource Conservation Service, and Virginia Cooperative Extension, has reported that approximately one third of the pasture production has been affected (a loss of $1.7 million), and livestock producers will be forced to feed animals 45 – 60 days earlier than normal (an additional expense of over $700,000); and

WHEREAS, the Agricultural Emergency Board (VA Cooperative Extension, USDA-Natural Resource Conservation Service, USDA – Farm Service Agency & VA Dept of Forestry) held an emergency meeting and has estimated / determined the drought conditions upon farmers and agricultural businesses in Russell County and the surrounding counties:

• Grazing loss of at least 1/3 of pasture production • Forced to begin feeding hay 45-60 days early • Ponds and springs – low or dry • Lighter end weights of cattle intended for sale • Excessive damage of forage with greater potential soil loss

WHEREAS, it is incumbent upon the County of Russell Board of Supervisors that the County Administrator is hereby instructed to file with the Governor of Virginia a request that the County of Russell be designated as drought designated area adversely affected by lack of rainfall as a State declared “Emergency” for assistance and resources for farmers and agriculture businesses during this County and regional drought emergency.

Russell County Virginia

“The Heart of Southwest Vii ia” Harry Ferguson Carl Rhea At-Large District 3 Tim Lovelace Rebecca Dye, Chairperson David Eaton District 4 District 6 District 4 Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

COUNTY OF RUSSELL DROUGHT RELIEF RESOLUTION

WHEREAS, the extreme climatic conditions in the County of Russell have severely affected farmers and agricultural businesses; and

WHEREAS, during the growing season of this year, the County of Russell has received considerably less rainfall than normal resulting in decreased stream flow, low springs, and dry ponds; and

WHEREAS, the County of Russell Food and Agriculture Council, made up of the Farm Service Agency, the Natural Resource Conservation Service, and Virginia Cooperative Extension, has, reported that approximately one third of the pasture production has been affected (a loss of $1.7 million), and livestock producers will be forced to feed animals 45 — 60 days earlier than normal (an additional expense of over $700,000); and

WHEREAS, the Agricultural Emergency Board (VA Cooperative Extension, USDA-Natural Resource Conservation Service, USDA — Farm Service Agency & VA Dept of Forestry) held an ‘emergency meeting and has estimated / determined the drought conditions upon farmers and agricultural businesses in Russell County and the surrounding counties:

Grazing loss of at least 1/3 of pasture production Forced to begin feeding hay 45-60 days early

Ponds and springs — low or dry

Lighter end weights of cattle intended for sale

Excessive damage of forage with greater potential soil loss

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

RESOLVED this 7th day of October 2019, by the following vote:

Recorded Vote:

Moved by: ______________ ___

Seconded by: __________________

Yeas: ________

Nays: ________

                                                                          ________________________________

Rebecca Dye, Chairperson
County of Russell Virginia

RESOLVED this 7" day of October 2019, by the following vote: Recorded Vote:

Moved by:

Seconded by:

Yeas:

Nays:

Rebecca Dye, Chairperson County of Russell Virginia

Russell County Virginia “The Heart of Southwest Virginia”

Harry Ferguson Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton District 1 District 6 District 4

Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

RUSSELL COUNTY VIRGINIA

DECLARATION OF EMERGENCY BURN BAN

Russell County, Virginia has declared a Local Emergency issuing a ban on burning, effective immediately in response to the fire hazard conditions that create extreme fire danger. This ban is the result of an extremely dry September and no significant rain fall predicted for weeks.

This DECLARATION OF EMERGENCY DUE TO DRY WEATHER CONDITIONS in accordance with Section 44-146.21 and 15.2-922.1 of the Code of Virginia and hereby establishes a ban on open-air burning for the County of Russell until further notice and putting on alert the response and recovery programs of all applicable local and inter jurisdictional emergency operations plans should activation be warranted.

Experience has shown that suspending open burning is an effective way of preventing fire escapes and allows a quick-fire agency response, especially as Russell County continues to experience warmer and drier weather. Although all fires cannot be prevented through a burn suspension, their numbers can be significantly reduced. Russell County Department of Emergency Management wants to remind everyone that it is each individual’s responsibility to help prevent fires that destroy lives, property, and our wildland.

The ban on burning is applicable to public and private property and will remain in effect until Russell County receives a significant amount of precipitation to reduce the fire danger.

Russell County Virginia

“The Heart of Southwest Vi ia” Harry Ferguson Carl Rhea At-Large District 3 Tim Lovelace Rebecca Dye, Chairperson David Eaton District 4 District 6 District 4 Lou Ann Wallace Steve Breeding, Vice-Chairman Lonzo Lester District 2 District 5 County Administrator

RUSSELL COUNTY VIRGINIA DECLARATION OF EMERGENCY BURN BAN

The ban on burning is applicable to public and private property and will remain in effect until Russell County receives a significant amount of precipitation to reduce the fire danger.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Code of Virginia Title 44. Military and Emergency Laws Chapter 3.2. Emergency Services and Disaster Law § 44-146.21. Declaration of local emergency A. A local emergency may be declared by the local director of emergency management with the consent of the governing body of the political subdivision. In the event the governing body cannot convene due to the disaster or other exigent circumstances, the director, or in his absence, the deputy director, or in the absence of both the director and deputy director, any member of the governing body may declare the existence of a local emergency, subject to confirmation by the governing body at its next regularly scheduled meeting or at a special meeting within 45 days of the declaration, whichever occurs first. The governing body, when in its judgment all emergency actions have been taken, shall take appropriate action to end the declared emergency. B. A declaration of a local emergency as defined in § 44-146.16 shall activate the local Emergency Operations Plan and authorize the furnishing of aid and assistance thereunder. C. Whenever a local emergency has been declared, the director of emergency management of each political subdivision or any member of the governing body in the absence of the director, if so authorized by the governing body, may control, restrict, allocate or regulate the use, sale, production and distribution of food, fuel, clothing and other commodities, materials, goods, services and resource systems which fall only within the boundaries of that jurisdiction and which do not impact systems affecting adjoining or other political subdivisions, enter into contracts and incur obligations necessary to combat such threatened or actual disaster, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster, and proceed without regard to time-consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, and other expenditures of public funds, provided such funds in excess of appropriations in the current approved budget, unobligated, are available. Whenever the Governor has declared a state of emergency, each political subdivision affected may, under the supervision and control of the Governor or his designated representative, enter into contracts and incur obligations necessary to combat such threatened or actual disaster beyond the capabilities of local government, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster. In exercising the powers vested under this section, under the supervision and control of the Governor, the political subdivision may proceed without regard to time-consuming procedures and formalities prescribed by law pertaining to public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, levying of taxes, and appropriation and expenditure of public funds. D. No interjurisdictional agency or official thereof may declare a local emergency. However, an interjurisdictional agency of emergency management shall provide aid and services to the affected political subdivision authorizing such assistance in accordance with the agreement as a result of a local or state declaration. E. None of the provisions of this chapter shall apply to the Emergency Disaster Relief provided by

1 9/25/2019

http://law.lis.virginia.gov/vacode/44-146.16/ Lonzo Lester Highlight

Lonzo Lester Highlight

Lonzo Lester Underline

Lonzo Lester Highlight

Code of Virginia Title 44. Military and Emergency Laws

B. liz authorize the furnishing of aid and assistance thereunder.

C. Whenever a local emergency has been declared, the director of emergency management of each political subdivision or any member of the governing body in the absence of the director, if so authorized by the governing body, may control, restrict, allocate or regulate the use, sale, production and distribution of food, fuel, clothing and other commodities, materials, goods, services and resource systems which fall only within the boundaries of that jurisdiction and which do not impact systems affecting adjoining or other political subdivisions, enter into contracts and incur obligations necessary to combat such threatened or actual disaster, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster, and proceed without regard to time-consuming procedures and formalities prescribed by law (except mandatory constitutional requirements) pertaining to the performance of public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, and other expenditures of public funds, provided such funds in excess of appropriations in the current approved budget, unobligated, are available. Whenever the Governor has declared a state of emergency, each political subdivision affected may, under the supervision and control of the Governor or his designated representative, enter into contracts and incur obligations necessary to combat such threatened or actual disaster beyond the capabilities of local government, protect the health and safety of persons and property and provide emergency assistance to the victims of such disaster. In exercising the powers vested under this section, under the supervision and control of the Governor, the political subdivision may proceed without regard to time-consuming procedures and formalities prescribed by law pertaining to public work, entering into contracts, incurring of obligations, employment of temporary workers, rental of equipment, purchase of supplies and materials, levying of taxes, and appropriation and expenditure of public funds.

D. No interjurisdictional agency or official thereof may declare a local emergency. However, an interjurisdictional agency of emergency management shall provide aid and services to the affected political subdivision authorizing such assistance in accordance with the agreement as a result of a local or state declaration.

E. None of the provisions of this chapter shall apply to the Emergency Disaster Relief provided by

1 9125/2019

the American Red Cross or other relief agency solely concerned with the provision of service at no cost to the citizens of the Commonwealth. 1973, c. 260; 1974, c. 4; 1975, c. 11; 1976, c. 594; 1986, c. 24; 1990, c. 945; 1994, c. 75;2000, c. 309 ;2016, c. 555. The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired.

2 9/25/2019

http://lis.virginia.gov/cgi-bin/legp604.exe?941+ful+CHAP0075 http://lis.virginia.gov/cgi-bin/legp604.exe?941+ful+CHAP0075 http://lis.virginia.gov/cgi-bin/legp604.exe?001+ful+CHAP0309 http://lis.virginia.gov/cgi-bin/legp604.exe?001+ful+CHAP0309 http://lis.virginia.gov/cgi-bin/legp604.exe?161+ful+CHAP0555 the American Red Cross or other relief agency solely concerned with the provision of service at no cost to the citizens of the Commonwealth.

1973, c. 260; 1974, c. 4; 1975, c. 11; 1976, c. 594; 1986, c. 24; 1990, c. 945; 1994, c. 75;2000, ¢. 509 32016, ¢. 555.

The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired.

2 9125/2019

COMMONWEALTH of VIRGINIA

STEPHEN C. BRICH, P.E.

COMMISSIONER

DEPARTMENT OF TRANSPORTATION 870 Bonham Road Bristol, VA 24201

25 September 2019

CERTIFIED MAIL ARTICLE #7018 1830 0001 7298 8005

Russell County Board of Supervisors Attn.: Mr. Lonzo Lester, County Administrator 137 Highland Drive

Lebanon, VA 24266

RE: NOTICE OF INTENT TO DISCONTINUE-§33.2-908.B Code of Virginia Russell County (083)

Route 681: from Route 608 (Straight Hollow Rd.) to Dead End, a distance of 0.10 mile

Ladies and Gentlemen:

Please be advised that the Department of Transportation intends to discontinue from the Secondary System of State Highways:

• Route 681 (unnamed route): from Route 608 to Dead End, a distance of 0.10 mile.

This action is being considered pursuant to §33.2-908.B of the Code of Virginia because the road no longer provides sufficient public convenience to warrant maintenance at public expense. Discontinuance relieves the Virginia Department of Transpmiation of the maintenance and administrative responsibility for the roadway. It does not close the roadway as a public thoroughfare. Administrative authority is transferred to the county, but discontinuance does not obligate the county to perform maintenance activities on the roadway.

Materials related to the discontinuance are available for your review at the VDOT Lebanon Residency located at I 067 Fincastle Road in Lebanon, VA.

www.Virg iniaDOT.org WE KEEP VIRGINIA MOVING

Lonzo Lester Highlight

COMMONWEALTH of VIRGINIA

DEPARTMENT OF TRANSPORTATION

STEPHEN C. BRICH, PE, 870 Bonham Road COMMISSIONER Bristol, VA 24201 25 September 2019

CERTIFIED MAIL, ARTICLE #7018 1830 0001 7298 8005

Russell County Board of Supervisors

Attn. Mr, Lonzo Lester, County Administrator 137 Highland Drive

Lebanon, VA 24266

RE:

Ladies and Gentlemen:

thoroughfare. Administrative authority is transferred to the county, but discontinuance does not obligate the county to perform maintenance activities on the roadway.

Materials related to the discontinuance are available for your review at the VDOT Lebanon Residency located at 1067 Fincastle Road in Lebanon, VA.

wow. VirginiaDOT. org, WE KEEP VIRGINIA MOVING

VDOT will post the willingness to hold a public hearing as required by law in the October 9, 2019 edition of the Lebanon News. If no requests for a public hearing are received prior to November 9, 2019 the item will be placed on the Commonwealth Transportation Board’ s agenda for its next meeting.

If the county has no objection to the discontinuance, please provide the Lebanon Residency a

letter from the County Administrator or a resolution from the Board of Supervisors in support of the action.

Should you have questions or concerns, please contact the VDOT Lebanon Residency at (276) 889-7601.

Sincerely,

John Bolling

Architect/Engineer I On behalf of Mr. John Watson, Lebanon Residency Administrator

Lonzo Lester Highlight

Should you have questions or concerns, please contact the VDOT Lebanon Residency at (276) 889-7601.

Sincerely,

John Bolling

Architect/Engineer 1 On behalf of Mr. John Watson, Lebanon Residency Administrator

Clinch Valley Com1nunity Action, Inc. People I lelping People

The Donald E. Neal Building 1379 Tazewell Avenue- P.O. Box 188 - North Tazewell, VA 24630

276-988-5583 - Fax 276-988-4041 www.clinchvalleycaa.org

9/26/19

Lonzo Lester 137 Highland Dr. Lebanon VA 24266

Local Media and Friends

Dear Friends of RSVP:

You are cordially invited to be a special guest at the 2019 Senior Volunteer Services Recognition to be held Wednesday, October 9, 2019, 11 :00 am, at the Russell County Government Center Meeting Room. This annual event will honor 54 senior volunteers in the Retired and Senior Volunteer Program (RSVP) sponsored by Clinch Valley Community Action, Inc. (CVCA). Lunch will be served.

CD RSVP Lead with Experience

From April 2018 - June 2019, these generous volunteers provided 5,752 hours of service in our Russell County communities. This represents over $158, 180 in value for volunteer service. These volunteers are active in transportation, Independent Living Skills support, food pantries, fundraising and capacity bu ilding, service to Veterans and their families, and much, much more. These volunteers share their talents and time with six area organizations and their labors are very fruitful. The theme of this year’s recognition is “Bee a Volunteer” honoring their industrious attitudes and commitment to the citizens of Russell County.

This event is just a small thank you for the great job these tireless volunteers do for all of us, especially for those who have difficulty doing for themselves. Our volunteers represent generations of experience and they have been working hard to make that experience count in serving the needs of our communities.

We hope you will be able to attend and ask that you RSVP by Monday, October 7, 2019, at 276-988-5583 or [email protected] .

Sincerely,

&(fh:::, ~JIRif;; Doug Sheets, Executive Director CVCA Susan White, Senior Volunteer Services Director

C’o11111n111ity Organ int ion. lndq>cncknt I .i 1·i11g. Education, li mcrgcncy S1:rl’icl!S. F.111p lny111c11t. b1crgy, O!Tc11tk 1. I kit Ith , I lnu"n)', Nutrilion, Wakr Waste, Fa111ily Ocwlop111cnt , Com111 u11ity l1nprovc111c111

i\11 F4ual Oppotiunity E111ploy1:r i\uxilin1 y aids and servict.!.’ arc m.tilabk upon request of imlividual, wllh cbabtlitics.

I d t·co1rnm111icatiom. Device for Ocaf Relay Scn·icc: 1-800-828- 1 I ~IJ

Lonzo Lester Highlight

Clinch Valley Community Action, Inc

People g People

‘The Donald E. Neal Building 1379 Tazewell Avenue - P.O. Box 188 - North Tazewell, VA 24630 216-988-5583 - Fax 276-988-4041 www.clinchvalleycaa.org

9/26/19 Lonzo Lester

137 Highland Dr. Lebanon VA 24266

Local Media and Friends

Dear Friends of RSVP:

This event is just @ small thank you for the great job these tireless volunteers do for all of us, especially for those who have difficulty doing for themselves. Our volunteers represent generations of experience and they have been working hard to make that experience count in serving the needs of our communities.

We hope you will be able to attend and ask that you RSVP by Monday, October 7, 2019, at 276-988-5583 or [email protected]

Sincerely, 0) Stole daoan mS MWh Doug Sheets, Executive Director CVCA. ‘Susan White, Senior Volunteer Services Director

Comniy Oration Inept Living Baton, egy Serves, nplynet Enegy. Of, el, Hom a Eqs Opportnity pe ey Aula ads nd serve ala po ge ovis with bites

Telosommnmications Devive for Deat Relay Service: 1-800-828-1120

MONTHLY BANK BALANCES

August 31, 2019

Regular Account 2,424,609.00 Employee Insurance 3,266,105.26 Employee Claims Account 4,000.00 Russell Co. Housing Fund 4,424.36 School Textbook 19,242.13 Sheriff Domestic Violence 1,949.69 Petty Cash Treasurer 370.80 Sheriff Seized Assets 56,820.24 Sheriff Restitution’ 1,029.19 Sheriff Forfeited Assets 81.61 Comm Attorney Forfeited Assets 31,170.88 Sheriff Federal Forfeited Assets 7,519.07 Comm Attorney Fed Justice Forfeited Assets 178,881.16 Commonwealth Attomey Abanoned Propert 500.00 Sheriff Federal Justice Forfeited Assets 7,911.22 Sheriff Calendar Fund 357.31 SSI Recipients 965.07 First Sentinel Bank 4,000.00 Bank of Honaker 1,000.00 New Peoples Bank 1,000.00 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 2,575,889.21 Certificate of Deposit Library Donations 24,788.80 Total Cash In Bank 8,656,390.00 Cash In Office 4,647.00 Petty Cash 100.00

TOTAL CASH 8,658,137.00

DATE August 31,2019 ACCOUNT DEBIT CREDIT

Cash in Office 7,647.00 Cashin Bank 8 656,300.00 Petty Cash 100.00 ‘General Fund 1,750,812.41 Sheriff In State Tip 30,551.95 Sheriff Dare Fund 700.00 Sherif? Seized Assets 56,820.24 Sheriff Restitution 7,029.19 Sheriff Forfeited Assets 81.61 ‘Comm Attomey Forfeited Assets 37,170.88 Honaker Library Donations 24,783.87 Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 7,519.07 Sheriff Domestic Violence 7,949.69 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 178,881.16 Sheriff Fed Justice Forfeited 7,911.22 Sheriff Calenclar Fund 367.31 Social Services (240,538.12) ‘Swva Asap 12,453.68 ‘Coal Road Improvement 303,757.96 CSA (512,877.34) School Fund 2,909,583.10 ‘School Food 329,274.55 ‘School Textbook 19,242.13 Regional Adult Education 258,493.55 Petty Cash Treasurer 370.80 Citter Fund Trash Pickup (@3611.50) Current Credit (0.79) Current Debit 14.44 Title XX 77,521.05 SSI Recipients 965.07 Damage Stamp Fund 2,823.98 Valley Heights 38,032.68 Dante Sewer 49,575.00 Employee Health Insurance 3,266,105.26 ‘Employee Insurance Claims 7,000.00 Law Librar 52,910.68 ‘Special Welfare 46,913.49 Housing Fund #2 7,700.00 Russell Co Health & Fimess 710,885.12 Cannery (113,202.50) WIB 10,051.75 Total $,656,137.00 8,658,137.00

August 8, 2019 The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on August 8, 2019, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT: Emie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Tony Dodi, Member Roger Sword, Member Jarred Glass, Member David Mullins, Member Mike Hincher, Member Scott Gilmer, Member

STAFF: Ben Chafin, Attorney The Chairman called the meeting to order at 5:35 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES

Upon motion made by Roger Sword, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the July 2, 2019 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, J. Glass, D. Mullins, S. Gilmer

Nay: None

Upon motion made by Tony Dodi, second by David Mullins and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the July 23, 2019 meeting.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, J. Glass, D. Mullins, S. Gilmer

Nay: None

FINANCIAL REPORT David Mullin presented plans to increase the interest income on the funds held by the IDA. The plan would place the funds in a higher interest yielding account until needed each month.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve to pay invoices presented on August 8, 2019.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, J. Glass, D. Mullins, S. Gilmer

Nay: None

ATTORNEY’S REPORT ‘The attorney presented the use and architecture of the PPEA adopted for the Courthouse project.

CHAIRMAN’S REPORT

‘The chairman reported Jamie Oliver, with Holiday Inn, is working under the 6 amendment agreement with VCEDA. He has also just made a good faith payment of $30,000.00 toward the project debt.

H&H Log Yard has signed the lease on the Castlewood property and have made the first lease payment.

Project “Blue Jay” has hired their first round of initial employees. Project “Grow” wishes to apply for Go Virginia funding.

Upon motion made by Richard Lockridge, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the chairman to apply for Go Virginia funding for the “Grow” project, and authorizing the chairman to sign any document pertaining to this funding for the project.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R, Sword, J. Glass, D. Mullins, S. Gilmer

Nay: None

CLOSED SESSION Upon motion made by Mike Hincher, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, J. Glass, D. Mullins, S. Gilmer

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Tony Dodi, second by Richard Lockridge, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, J. Glass, D. Mullins, 8. Gilmer

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:

Erie McFaddin Yes Mike Hincher Yes Carlton Elliott. Yes Jarred Glass Yes Scott Gilmer Yes David Mullins Yes Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

ADJOURNMENT Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:22 PM.

The Vote was: Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.

Mullins Absent: J. Glass Nay: None

BYLAWS OF THE RUSSELL COUNTY PUBLIC SERVICE AUTHORITY ARTICLE 1: OFFICES LL. ‘The principal office of the Russell County Public Service Authority (Authority) shall be located at Lebanon, Virginia. The Authority may have such other offices as its board of directors may determine from time to time,

ARTICLE 2: MEMBERS

The Authority shall have seven (7) members appointed by majority vote of the Russell County Board of Supervisors, the sole incorporating political subdivision being Russell County, Virginia, as set forth in the Authority’s Amended Articles of Incorporation approved by the Virginia State Corporation Commission Certificate entered on June 24, 2019.

ARTICLE 3: GENERAL POWERS AND MEETINGS

3a. The affairs of the Authority shall be managed by its board of directors, who shall conduct their meetings as provided hereinafter.

3.2. A regular meeting of the Authority shall be held annually at its principal office, or at such place as the members choose, on the 3" Tuesday day of each month, at the hour of 6 p.m., for the purpose of transacting such business as may come before the meeting, If the day fixed for the annual regular meeting is a legal holiday, such meeting shalll be held on the next business day. The members may provide, by resolution, the time and place for holding additional regular meetings providing that same conform to Virginia law. Additional regular meetings shall be held at the principal office of the Authority or at such other place as may be designated by the members through majority vote.

Special meetings of the members may be called by the Chairman or any three members and shall be held at the principal office of the Authority or at such other place as the

Bylaws of The Russell County Public Service Authority Page I of 8

chair or members may determine. Notice of such special meetings shall comply with Virginia law.

34, Notice of any special meeting of the members, or any additional regular meeting, shall be provided at least three full days previously thereto by written notice delivered personally to or posted on the front door of the residence of a board member or sent by electronic mail to each member at his or her physical and email addresses as shown by the records of the Authority. If notice is given by electronic mail, such notice shall be deemed to be delivered when the electronic mail is sent by the Authority, Any member may waive notice of any meeting. The attendance of a member at any meeting shall constitute a waiver of notice of such meeting, except where a member attends the meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called, The business to be transacted at the meeting necd not be specified in the notice or waiver of such meeting, unless specifically required by law or by amendment to these Bylaws.

3.5. A majority of the Authority members shall constitute a quorum for the transaction of business at any meeting of the Authority, but if less than a majority of the members are present at any meeting, a majority of the members present may adjourn the meeting from time to time at a date, time and place certain and publicly announced at the meeting in compliance with Virginia law.

3.6, An act of a majority of the members present at a meeting in which a quorum is present shall be an act of the Authority, unless the act of a greater number of members is required by law or by these Bylaws or amendments thereto.

Pursuant to § 15.2-5113© of the Code of Virginia, 1950, as amended, members shall receive compensation per each duly called meeting attended by them as shall be fixed from time to time by resolution of the Russell County Board of Supervisors (RCBOS) and members

Bylaws of The Russell County Public Service Authority Page 2 of 8

shall be reimbursed for any actual documented expenses necessarily incurred in the performance of their duties. The Authority chair may receive a higher compensation than other members due to cahanced responsibilities upon majority vote of the RCBOS.

3.8. ‘The RCBOS, or its designated agent, upon majority vote and written notice sent by certified mail to the last known address of the affected Authority board member may suspend an Authority board member from serving upon the Authority board for one or more of the following reasons:

Themember has missed three duly called Authority board meetings within a twelve- month period;
The member leaves a duly called board meeting before it officially adjourns for the primary purpose of breaking a quorum, the determination of intent to break a quorum is at the sole discretion of the RCBOS by majority vote after hearing

relevant facts;

The member is under county, state or federal criminal investigation for the misuse or abuse of Authority assets or personnel;

4, The member has been formally charged with a felony or a crime involving moral turpitude;

5, The member no longer resides (as defined under Virginia law) in a household that utilizes the Authority’s available services in the district from which the Board member was appointed by the RCBOS; or

The member has been declared incompetent by a court of valid jurisdiction.

3.9. Any Authority board member so suspended shall be replaced by the RCBOS consistent with the Authority’s Amended Articles of Incorporation on a temporary basis until such

time as the:

1, Criminal investigation is concluded and no charges have been made; 2. Criminal charges have been dismissed; or 3. The RCBOS reinstates the suspended member by majority vote or by order of a

court of competent jurisdiction.

Bylaws of The Russell County Public Service Authority Page 3 of 8

4.0. Upon reinstatement as set forth hereinabove the reinstated Authority board member

may finish out his or her remaining term and may be re-appointed as determined by the RCBOS. ARTICLE 4: OFFICERS

The officers of the Authority shall be a Chairman, a Vice-Chairman, a Secretary, a ‘Treasurer, and such other officers as may be elected in accordance with the provisions of this Article. No two or more offices may be held by the same person, except the offices of Secretary and Treasurer. The Secretary does not have to be an Authority board member to serve in this capacity. ‘The Authority’s Chief Financial Officer (Financial Officer) shall not also act as Treasurer.
The officers of the Authority shall be elected by its members at the regular annual meeting. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as is feasible, New offices may be created and filled by the Authority by amendment to these Bylaws as approved by the RCBOS. Each Authority officer shall hold office until his or her successor has been duly elected and qualifies, even if such term of office extends beyond the date of the annual meeting.
Any officers elected or appointed by the Authority may be removed in between annual meetings from officer status by the Authority by majority vote whenever in its judgment the best interests of the Authority would be served thereby.

4.4. A board vacaney because of death, resignation, removal, disqualification, ot otherwise, may be filled by the RCBOS for the unexpired portion of the term or pursuant to section 3.8 above.

The Chairman of the Authority shall: maintain an executive and advisory relation to the work and policies of the Authority; preside at all meetings at which he (or she) is present;

Bylaws of The Russell County Public Service Authority Page 4 of 8

discharge such other duties as may be lawfully required by the Authority; review all proposals for appropriation of funds and submit them with recommendations to the Authority; be responsible for the execution of the details of the various programs, which shall be determined from time to time by the Authority; sign or countersign all instruments that require his signature; and make such reports and perform such other duties incident to his office as are required of him by the Authority. Subject to such limitations as the Authority may impose, and subject further to the exception of signing or countersigning all instruments that require his signature, the duties of the Chairman may be discharged by Authority employees or representatives expressly authorized by the Authority in writing,

4.6, In the absence or disability of the Chairman, the Vice-Chairman shall exercise all of the Chairman’s functions.

4.7. The secretary shall: have custody of the corporate seal, issue notices of all meetings to the Authority and keep the minutes thereof and books provided for the said purpose; keep proper records of the contracts, deeds, records, publications, and properties belonging to the Authority, including the Articles of Incorporation, Charter, Bylaws, and amendments thereto; sign or countersign or attest to any instruments that so require his signature; make such reports as the ‘Authority may require and discharge such limitations as the Authority may propose. The duties of the Secretary may be discharged, with the exception of signing or countersigning any instruments, by employees and authorized representatives of the Authority acting under the Secretary’s supervision and direction.

The Treasurer shall: have the custody of all monies, funds securities, contracts, mortgages, deeds of trust, leases, and deeds of the Authority; keep proper books of accounts thereof, which books shall, at all times, be open to inspection by each member; keep proper records

Bylaws of The Russell County Public Service Authority Page 5 of 8

of all appropriations and authorizations of expenditures, and maintain duly itemized and classified accounts of expenditures and pledges made. The Treasurer shall deposit the monies and securities of the Authority in such depositories and on such terms and conditions as the Authority may direct, and as directed by law in Virginia, and when so deposited, the Treasurer shall not be personally responsible for their safekeeping, ARTICLE 5: COMMITTEES

5.1. ‘The Authority, by resolution adopted by a majority of the members in office, may designate one or more committees each of which shall consist of two or more members, which committees, to the extent provided in such resolution, shall have and exercise the powers of the Authority in any capacity not prohibited by law. All committee recommendations shall require a majority vote of @ board quorum before becoming valid,

Members shall be appointed to the aforesaid committees by the Chairman, and the committee shall be instructed in their duties by the Chairman or by a majority of the members.

ARTICLE 6: CONTRACTS. CHECKS, DEPOSITS AND FUNDS

6.1. The Authority may authorize the Chairman, or someone acting in his (or her) place or stead or resolution, to enter into any contract or execute and deliver any instrument in the name and on behalf of the Authority which is proper and legal for the Authority to enter into, and such authorization must be in writing and may be general or may be confined to specific instances,

6.2. All checks for the payment of money issued in the names of the Authority shall be signed by two of three signatories (which must include the Treasurer) approved by majority vote of the Board. Any notes or other evidences of indebtedness shall be signed by the Chairman and attested by the Secretary, as directed by majority vote of the Authority members.

6.3. All funds of the Authority shall be deposited from time to time to the credit of the

Bylaws of The Russell County Publie Service Authority Page 6 of 8

Authority in such banks as are approved by the Public Deposit Act of the State of Virginia and by majority vote of the Board.

64, The Authority, but not its board members or employees, may accept any contribution, gift, bequest or devise for any purpose of the Authority, unless conditions placed thereon are contrary to law.

ARTICLE 7: BOOKS AND RECORDS

TA. The Authority shall keep correct and complete books and records of accounts and shall also keep minutes of its proceedings and of any committees having and exercising any of the powers of the Authority and shall keep at its principal office a record giving the names and addresses of the members of the Authority. All books and records of the Authority may be inspected by any member, or duly designated agent of any member, of the Authority for any proper and lawful purpose at any reasonable time. No paper or electronic copies of Authority personnel records, other than names and gross pay, shall be provided to any Authority member or member

of the public unless in response to a duly issued subpoena or court order.

ARTICLI SEAL 8. ‘The Authority shall, by resolution, provide a corporate seal.

ARTICLE 9: BOARD MEMBER EMPLOYMENT AS AUTHORITY EMPLOYEE

& No member of the Authority board shall act as or be hired as the full or part-time

executive director/operational manager of the Authority without written approval from the RCBOS

at which time such member will remain as a non-voting member of the Authority board until

replaced by the RCBOS. ARTICLE 10: AMENDMENT OF BYLAWS, 10. These Bylaws may be altered amended, or repealed and new Bylaws may be

Bylaws of The Russell County Public Service Authority Page 7 of

proposed by a majority vote of the RCPSA members present in any regular or special meeting at which a quorum is present and at least 30 days written notice along with a copy of the proposed

amendments have been supplied to the RCPSA board members prior to such vote and the

amendments will go into full effect upon approval of the RCBOS by majority vote. All existing by-laws of the Authority or its predecessors are repealed and hereby replaced in their entirety upon adoption of this document.

Adopted this 16 day of July, 2019, by the RCPSA board by a vote of 7. FOR and 0 AGAINST.

CHAIR:, CLERK:

APPROVED BY THE RCBOS BY A VOTE OF FOR AND ___ AGAINST. ON THE DAY OF 2019.

CHAIR:, CLERK:

Bylaws of The Russell County Public Service Authority Page 8 of 8

MINUTES OF THE DIRECTORS! MEETING and CI

NS INFORMATIONAL MEETIN.

MINUTES OF A MEETING OF DIRECTORS of The Russell County Public Service Authority and CITIZENS INFORMATIONAL MEETING held at SWCC Center for Education & Training Auditorium 141 Highland Dr, Lebanon, VA 24266 on this 23rd day of September 2019 at 6:07 PM.

1, The following members were present, constituting a quorum (4): Clifford Hess, Vice Chairman; Cuba Porter, Tre David Edmonds, Jr: Joe Huff; and Rhonda Lester, Secretary

urers

Also present: Harvey Hart; James Baker, T&L: Rita Baker, T&L; Steve Breeding: Lonzo Lester; Katie Patton: Rachel Norris; Edna Vane:

Ralph Maples; Christina Robinson; Bill Houchins; Allen Turner; Wilbur Tune Robert Chai Chrystal Chaffin

Steve Newberry;

Lou Ann Wallace;

Glen Combs; and

other members of the community

A quorum (4) of the directors of The Russell County Public Service Authority being present, formal notice calling the meeting was dispensed with, and the meeting declared to be regularly called.
Clifford Hess acted as Chairperson of the meeting and Rhonda Lester as Secretary of the meeting.
Harvey Hart opened the meeting with the Pledge of Allegiance followed by a prayer led by Cuba Porter.
Clifford Hess and Cuba Porter welcomed everyone to the Citizens Informational Meeting, offering an explanation that the purpose of the meeting was to gather information from the community in order to develop a regional water and sewer plan, address areas of concern

involving water/sewer infrastructure, and answer questions conceming the funetions and benefits of a single county service authority. The floor was left open for individuals to address the board and public comments were given as follows:

1, Ralph Maples (Gravel Lick area) a.) What are the plans to reduce the water/sewer rates? b.) How are funding agencies responding to the merger of the two authorities? c.) Are there any plans for economic development for the Castlewood area’? ) What is the existing debt amount for the Ce ©.) What type of Line of Credit did the Castlewood Authority have?

Christina Robinson (Route 603 - Dry Branch Area) a.) When will public water service be available in our area?

Bill Houchins (The Loop in Elk Garden Area) a.) When will public water service be available in our area?

4, Allen Turner a.) When will the

Bagles Nest Area) Eagles Nest Wat

Tank be in use?

Wilbur Turner (Eagles Nest Area) a.) Why is the pressure lower than normal in this area?

Robert and Chrystal Chaitin (Ivy Ridge Area) a.) What is the poliey ‘or notifying customers of higher than normal usage and possible

teal

b.) What is the policy for notifying customers of water outages and boil water notie

c.) What is going to be done about the high water pressure in th

Steve Newberry (Rosedale Area) a.) Are there future plans for sewer service for the Rosedale area?
Lou Ann Wallace (North Castlewood/Dante Area) a.) What is going to be done about the high water pressure in this area? ,) Is it possible that the water meters are gauging pressure as opposed to actual water usage? c.) Does the size of the waterline coming into a meter influence how much pressure it has or make it read differently?
Glen Combs (Memorial Drive Area) a,) Are there future plans to extend sewer service in the Memorial Drive area?
Minutes of the last regular meeting dated August 20, 2019 were reviewed and, upon motion duly made by Cuba Porter, seconded by David Edmonds, Jr, were unanimously adopted as read
Harvey Hart, Interim Acting Director, presented to the meetin;

and upon motion duly made by Cuba Porter, seconded by David Edmonds, Jr, were unanimously

adopted as presented.

Rita Baker with Thompson & Lition presented to the meeting the following project updates from

August 19, 2019 to date:

© Carbo Launch Site Project (Nature Conservaney) - Finished work on building boat ramp and done clean up. Project is complete. Potential Wells - No change since last reported. Cleveland Meter Replacement (WSL-026-13) ~ No change since last reported.

Castlewood Meter Replacement (WSL-028-14) - No change since last reported.

Clifford Hess, Vice-Chairman presented to the meeting and thereupon the following resolutions were offered

IT WAS RESOLVED THAT:

® Motion to table the discussion of inventory of equipment and materials by Cuba Porter, seconded by David Edmonds, Jr, and unanimously adopted.

Motion to allow advertising for a full-time sewer operator and (4) part-timer maintenance laborers made by Cuba Porter, seconded by David Edmonds, Jr, and unanimously adopted.

® Motion to table the discussion of Castlewood’s Employee Benefits Pay Out made by Cuba Porter, seconded by Joe Huff, and unanimously adopted

11, Harvey Hart presented to the meeting an issue where (2) households has meters that are above the Blue Devil Tank level and must pump their water to the meter to get it to their homes. These customers have had to replace these pumps several times, It was determined by the board that a hydro pump system may be needed. Harvey Hart is to investigate the matter further and report back to the board,

Cuba Porter presented to the meeting the suggestion that office staff notify the board of directors of Boil Water Notices or any other notices that may affect customers, so that they are prepared to answer questions should they be contacted by concerned customers.
Old Business to Discuss: None

14, Additional Public Comments: None

There being no further business to come before the meeting, a motion to adjourn at 7:35PM was made by Cuba Porter, seconded by David Edmonds, Jr, and unanimously adopted. ‘The next meeting is scheduled for October 15, 2019 at 6:00 PM.

Dated in the Commonwealth of Virginia on Lusi the 23th day of September 2019,

ture)

Secretary Name: Rhonda Lester

‘Mins May 21 Approval of Agenda — Alice and Jim Old Business:

Approval of Mins - Alice and Jim
Update Strategic Plan — Kim reported she continues to work on the SP. She reported discussing the SP at her Marketing Training she went to and will incorporate surveys in the SP. Once she completes the survey, Kim will distribute into the businesses and will offer a reward for those who complete survey. Kim also mentioned Trip Advisory is the key for building reviews and traffic. Kim to review area businesses on Trip Advisory and plans to offer training to businesses.
Lonzo reported he will put on the BOS June 3, 2019 agenda the TAC/Virginia Guidelines. Each BOS of pick a representative from their district. Lonzo stated he has only 6 applications for the committee. Lonzo discussed TAC and subcommittees and will be in effect on July 1, 2019.

Discussion

Kim discussed Airbnb and how so many types of experiences, other than home stays, are coming to light from this Travel Booking site. ( example campsites)
Jim discussed the definition of Agritourism per VA Laws.

New Business

David Woodard — New HOA Director
DCR is going to start doing surveys and Kim will partner with them for developing our surveys.

Other Comments

Kim discussed the 5/5/19 Hike, Meds of the Earth Tour and how it was a good and learing experience. What plants are edible?

Jim reported the History play was great!

May 18, 2019, the Cleveland Campgrounds Grand opening ‘was a success with great turnout.

Jim suggested signage at the Campgrounds directing traffic to the Barrens. He had several folks asking him for directions.

New Mercantile Store’s Grand opening is June 7, 2019 at 4:30 pm.

Motion to adjourn- Alice Meade

Russell County Tourism Committee Committee Meeting Minutes July 23rd, 2019; Russell County B.0.S. Meeting Room, 11:30 A.M.

Committee Members ‘TBD, Chair

‘TBD, Vice Chair

‘TBD, Treasurer

‘TBD, Secretary

Staff Kim Short, Russell County Tourism Coordinator

‘Attendance from the Public Brandon Blevins

Jeff Hess

‘Angie Carpenter

Alice Meade

Heather Powers

Jim Lyttle

Jennifer Chumbly

Marketa Horton,

Call Meeting to Order: Jim Lyttle called the July 23rd, 2019 Russell County Tourism Advisory Committee Meeting to order at 11:30 am.

Introductions: Jim Lyttle asked all attendees to introduce themselves.

Additions to the Agenda:

None

Approval of Agenda: The July 23rd, 2019 Tourism Committee Meeting Minutes were presented for review and approval. A motion was made by Alice Meade to approve July 23rd, 2019 Tourism Committee Meeting Minutes. The motion was properly seconded by Jennifer Chumbly and the motion carried,

Unfinished Business

Approval of May 2019 Tourism Committee Meeting Minutes: The May 2019 Tourism Committee Meeting Minutes were unavailable for review and approval. To be presented at the August 13, 2019 Meeting.

Artisan Gallery: Kim Short updated the attendees on the status of the new Russell County Government Center Artisan Gallery. Photography/Arts/Crafts will be for sale and displayed along hallways. Approx. 10’x10’spaces will be available. The three Russell County Highschool’s are encouraged to participate. A flyer was planned to be circulated.

Jeff Hess proposed a 5% fee to be added to every sale from the Artisan Gallery to benefit Russell County’s tourism outreach efforts. Alice Meade properly seconded the motion and the motion carried

New Business:

Officer Elections: Chairman, Vice Chairman, Treasurer and Secretary positions are all open to nominations. November 2020 was set for the term expirations.

Alice Meade made a motion to nominate Jim Lyttle for Chairman. The motion was properly seconded by Jeff Hess and the motion carried.

Jeff Hess made a motion to nominate Marketta Horton for Vice Chairman. The motion was properly seconded by Brandon Blevins and the Motion carried.

Alice Meade made a motion to nominate Brandon Blevins for Secretary. The motion was properly seconded by Jeff Hess and the motion carried.

Alice Meade made a motion to nominate to Jennifer Chumbly for Treasurer. The motion was properly seconded by Brandon Blevins and the motion carried.

Subcommittee Categories and Appointments kim Short discussed the new structure of the Tourism Committee. Subcommittees were suggested with Committee Member chairs - Media, Events, Fundraising, Youth Engagement and Asset Inventory. What these subcommittees would consist of was discussed.

Media - TBD, All Committee Members Events- Alice Meade volunteered to Chair this subcommittee along with Heather Powers and Jim Lyttle volunteering.

Fundraising Jeff Hess made a motion to nominate Jennifer Chumbly and Brandon Blevins as Co-Chairs. The motion was properly seconded by Alice Meade and the motion carried. Angie Carpenter volunteered to assist with Fundraising,

‘Youth Engagement- Alice Meade made a motion to nominate Jeff Hess for Chair. The motion was properly seconded by Jennifer Chumbly and the motion carried. Jim Lyttle and Jennifer Chumbly volunteered to assist Jeff with Youth Engagement,

Asset Inventory- Jennifer Chumbly made a motion to nominate Marketta Horton for Chair. The motion was properly seconded by Jeff Hess and the motion carried. Angie Carpenter volunteered to assist Marketta with Asset Inventory.

Food Truck Rally Booth Kim Short stated that the Tourism Committee planned on having a Booth during the Food Truck Rally on ‘August 24. Data will be collected on local Tourism via a survey. The Booth will be located near the Spirits Tent Area.

Quarterly Russell County Tourism Committee Meetings Jim Lyttle suggested that the Committee read the Committee bylaws and become more familiar with them before any changes to the meeting schedule.

Field Days Kim Short stated that the Russell County Tourism Committee meetings could be made quarterly. In between those quarterly meetings Russell County Field Days could be planned so the committee members could get out into the community and take part in what’s happening. One Field Day discussed was meeting with the Stream Sweepers along the Clinch River.

Local Happenings

Date Night Committee forming

-Motor Coach Tours through Stuart Land and Cattle Co.'s Clifton Farm

-Lonesome Pine Brewing opening soon

-Corner Grocery and Deli under new management and open to delivering, potential ice cream parlor -Shug’s Food-A-Palooza moving into former Restore building

Vincent’s Vineyard received distilling license

-Frozen Yogurt shop working on a location.

Dates to Remember:

‘August 24", Food Truck Rally September 11", Air BnB workshop ‘September, Lead Russell Program

Adjourn: Alice Meade made a motion to adjourn at 2:30PM and the motion was properly seconded by Jennifer aoe The next Russell County Tourism Committee Meeting was scheduled to take place on

13, 2019 at 2:30 PM

Mtoe,

anayh jan Signature

Prepared By: Brandon Blevins, Tourism Committee Secretary

Russell County Planning Commission

August 19, 2019

The Russell County Planning Commission met on Monday, August 19, 2019 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present Members Absent Others Present Jack Compton Charlie Edmonds Kevin Tiller Esq. Harry Ferguson Crystal White Dustin Keith

John Mason

Chairman Kirby Meadows Mark A. Mitchell

Vice Chair Andy Smith Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m.

Invocation and Pledge of Allegiance given. Agenda approved. Motion by Jack Compton, seconded by Andy Smith.

July meeting minutes approved. Motion by Dustin Keith, seconded by John Mason.

New Business

Sign Permit Application presented by Green Valley Baptist Church, Little Ed. Motion by Mark A. Mitchell, seconded by Harry Ferguson to recommend to Board of Supervisors to approve application for Green Valley Baptist Church, Little Ed.

Motion by Harry Ferguson, seconded by Roger Sword to recommend to Board of Supervisors to approve boundary line adjustment of Ball property recorded in Deed Book 237 page 43.

Discussion about Comprehensive Plan and Nature Conservancy Controlled Land.

Review of Plats

Reviewed 07/162019 — 08/19/2019 transactions.

Other Business

Mark A. Mitchell advised Planning Commission about Delinquent Property Sale August 21, 2019 at 11:00AM.

CF Highlands purchased Heartwood properties. Roger Sword gave IDA update.

Harry Ferguson reported signs at old theatre for Modern Chevrolet.

Meeting adjourned. Motion by Andy Smith, seconded by Mark A. Mitchell.

Aiibag adie

Kirby Meadows, Chairman

fark A. Mitchell,

Russell County Planning Commission

July 16, 2019 — August 19, 2019

Copper Creek Corporation .864 acres to Fred Meade and Jimmy Gay Meade, single division, no new roads. Approved by Planning Commission, July 15, 2019 meeting, Upper Copper Creek Road.
Thomas & Kathleen Bundy .293 acres added to .585 acres tract, new total .878 acres, remaining 106.127 acres, boundary line adjustment, Settle Lane.
Connie Selfe .36 acres pulled off 8.74 acres tract, remaining 8.38 acres, .70 acres pulled off 2.689 acres tract, remaining 1.989 acres, .36 acres + .70 acres new total 1.06 acres, boundary line adjustment, Calvary Baptist Road.
Ronnie Meade .023 acres to High Point Community Church, remaining 10.737 acres, adjoining land owner, High Point Road.
Brenda & Tony Carrier resurvey to pull house tract back off of current boundary survey 89 acres, remaining 116.47 acres, Back Valley Road.
David Farmer 3.349 acres to Nikki Hogue, remaining 5.626 acres, family, Majestic Valley Road.
Jonathan Long boundary survey of 4 tracts 46.473 acres, 7.54 acres, 6.158 acres and 1 acre, Booker Road.
John Mussomele .683 acre plat was previously approved, was contact by surveyor about an error on the plat, distance was corrected, High Point Road.
Glenda Blankenship boundary survey of 2 tracts, 2.553 acres and .430 acres, Drill Road.

10.Nathan Hart .439 acres + .486 acres - .017 acres, new total 52.718 acres and the remainder tract is 26.403 acres, boundary line adjustment, Deel Hollow Road.

11.Boundary line adjustment between Reece Ball (new acreage 0.437 acres) and Stella Ball heirs (new acreage 0.418 acres) Clarks Valley Road, to be approved at August 19, 2019 meeting, In a subdivision.

12.Jared & Celina Dye 1.023 acres pulled off remaining acreage 4.758 acres, frontage, swords Creek Road.

13.Mary Ellen Vencill 7.652 acres to Johnny W. Vencill, remaining acreage 1.857 acres, family, Belfast School Road.

RUSSELL COUNTY CONFERENCE CENTER

September 1, 2019

‘The following is a list of the Russell County Conference Center events for the month of September.

Date Event Event Type Space 910819 Baby Shower Individual Full ‘Tonscia Osborne Event 9125

osit119 Russell County Tourism Workshop Community Full Kim Shortt Event Free

$135

osrt2e DNIME In-Service Training Individual Full Megan Sturgill Event $136

o9/14ri9 Birthday Party Individual Half Tamara Stevens Event $100

oortsi9 Mountain Movers Community Full Kaylin Ervin Event Free

$135

osit719 VA Gas & Oil Meeting Community Full ‘Megan Sturgill Event $210

09/1919 Russell County Fatm Bureau Individual Full Nova Wallace Event $230

osiz0ri9 Birthday Party Individual Half Lindsay Steele Event $100

os2i9 Birthday Party individual Full Haley Honaker Event $125

o9r2si19 Humana Wellness Day Community Full Traci Ingram Event $135

oore7ii9 Russell County Extension Office ‘Community Ful Bill Worrell Event Free

$195

o98rt9 Russell County Farm Bureau Community Full Nova Wallace Event $135

(Total: $1,700.00)

__$408

Final Total

$1,295.00

Russell County Health & Fitness

Membership 2018 2019

January | February] March | April May June July | August | september Members / Class Packages 231) 235| 255| 257| 233] 198| 183] 178) 175 Pay Per Class 7 7 17 7 3 3 3| | o| [Total Engagement 238| 242 272 264] 236| 201] 188 173| 175

Sales [Sales Month to Date * $ 6,192.00] $ 4,517.00] $ 4,700.00 [ $ 4,090.00 $ 3,362.00[$ 901.00[$ 830.00[$ 653.00[$ 418.00 Silver Sneakers $230.00 345| 362.5|$ 250.00] $ 230.00|$ 232.50 $ 4,320.00 | $ 3,707.00 | $ 1,263.50 [$ 1,080.00|$ 883.00|$ 650.50

Payroll

instructor / Trainer Payroll_[$ 1,155.00|$ 1,530.00 | $ 1,320.00 |

$1,470 | $ 1,345.00] $ 1,285.00[$ 825.00] $ 1,005.00 [$

960.00

Reporting from 8/23-9/24
SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY *

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON SEPTEMBER 10TH 2019

MEMBERS & GUEST PRESENT

EUGENE FERGUSON TONY MAXFIELD TIMLOVELACE mike O’quinn linda cross HENRY STINSON GARY DOTSON Barbara Cox JOHNNY Jessee carl Rhea

GUARD RAILS 4-GUARD RAILS THROUGHTOUT THE COUNTY EMERGENCY AREA’S WILL BE REPAIRED FIRST

SHOULDER REPAIR AND POT HOLE

4-RT 682 CASTLE RUN NEEDS BRUSH CUT COMING OUT IN THE ROAD

2-RT 662 ONE FOURTH MILE NEAR SPRING CITY NEEDS RIP RAP AND BRUSH CUT

3-RT 636 KENTS RIDGE NEEDS A PIPE INSTALLED AT END OF PAVEMENT WHERE IT MEETS THE GRAVEL SECTION

4-Rt 613/58 just off Rt. 58 at parking lot pavement broken off causing vehicle problems

5-Rt80/639 one half mile East ditch needs to be cleaned for approximately 50yds

SCHOOL BUS SAFETY AND OTHER CONCERNS

1-RT 71 $/604 MOLLS CREEK ENTERENCE NEEDS BANK SCALED BACK FOR VISIBILITY — INSTEAD AT STOP BAR WILL BE INSTALLED AND BRUSH KEPT TRIMMED

2-+ RT 19 AT ROSEDALE INTERSECTION NEEDS FLASHING CAUTION LIGHTS A STUDY WILL BE DONE

3-- RT 19 N / RT 80 INTERSECTION LINES NOT VISIBLE FOR TRAFFIC LANES

4-RT 83E from the doubles at Clinch River to Rt. 19 needs speed limit signs

5-RT 620 NEEDS ADDITIONAL SPEED LIMIT SIGNS INSTALLED

6-RT 683/TROUT POND ROAD AN ADDITIONAL CHEVRON SIGN NEEDS TO BE INSTALLED BETWEEN THE BRIDGE ON RT. 683 AND THE BRIDGE CROSSING TROUT POND ROAD

7 Rt 613 needs weeds cut

8-Rt 602 Ridgeway about one half mile water coming out in road washing onto peoples yard

9-Rt 19Rosedale trees blocking signal light

10-Rt 634/67 pine creek brush needs to be cut

11-Rt 67 swords creek elementary school weeds need to be cut from around flashing light

ITEMS REPORTED CORRECTED

1Rt 82/640 intersection weeds have been cut along the guard rail 2- Rt 19 North lane near the Valero a wrong way has been installed

FUTURE MAJOR SAFETY PROJECT

-RT 627 DANTE SAWMILL HOLLOW CURVE NEEDS TO BE WIDENED AT THE UPPER END NEAR THE BALLFIELD TO HANDLE ANTICIPATED HEAVY TRAFFIC TO A CAMP SITE

2- Rt 715/Molls Creek needs bank scaled back for visibility

3-RT 58 CASTLEWOOD NEAR THE FAIRGROUND EXIT MEDIAN NEEDS TO BE LOWERED FOR

BETTER VISIBILITY 4-PAINT OR REPAINT LINES ON ROADS THROUGHTOUT THE COUNTY

5- Rt. 627 Sawmill Hollow Dante just past the R.R. Tracks one lane road shoulder appears to have washed away over time need to widen the road and temporary place warning signs. SIGNS HAVE BEEN INSTALLED LOOKED AT 4/11/19

6-58W CASTLEWOOD AT THE TRAFFIC LIGHTS ROAD HOOVES UP THAT COULD CAUSE A POTENTIAL HAZARD CONDITION

7-Rt 67/796 near L&M Robinson Ridge Rd. blind curve needs some bank removed

so school bus can better come out onto the highway

COMMISIOM MEMBER INFROMATION

Barbara COX 971 1502 JOHNNY JESSEE = 889 1563 LINDA CROSS 794 7618 TIM LOVELACE 971 0367 GARY DOTSON 762 9803 TONY MAXFIELD 2540492 EUGENE FERGUSON 9711738 MIKE O’QUINN 701 7086 CARL RHEA 2543810 HENRY STINSON 873 4905

NEXT MEETING WILL BE OCTOBER 8TH 2019 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

PREPARED BY GARY DOTSON

SAFETY IS A COMMITMENT!!!

Castlewood Month Resident | OutofCounty] Combined Resident Cans Glass | Non-Resident} Cans Glass Customers | Customers | Revenues | Customers Used Jars Customers Used Jars July 15 3 $ 585.00} $ 410.05 190 784 $ 174,95 oO 469 August 24 10 $ 1,667.80 | $ 713.65 425 1254 $ 954.15 537 711 [September 13 13 $955.40 / $ 282,95 115 782 $ 672.45 184 992 |October $ ~ $ = November $ - [$s : $ E December $ a : $ = Total 52 26 $ 3,208.20|$ 1,406.65 730 2820 $1,801.55 721 2172 Honaker Month Resident | OutofCounty] Combined Resident Cans Glass | Non-Resident Cans Glass Customers | Customers | Revenues | Customers Used Jars Customers Used Jars July 12 4 $ 648.80] $ 444.65 302 479 $ 204.15 114 123 August 23 1 $ 583,00] $ 558.50 236 1437 $ 24.50 0 70 September 20 1 $ 463.70) $ 404.15 139 1315 $ 59.55 0 108 October $ -_ Is = $ : November $ -_[s 5 $ = December $ - [s : $ = Total 55 6 $ 1,695.50|$ 1,407.30 677 3231 $ 288.20 114 301 Combined Total Total Total Total Total Total Season Totals Revenues Resident Cans Jars Non-Resident} Cans Jars $ 4,903.70 | $ 2,813.95 1407 6051 $2,089.75 835 2473 Total Cans Used: 2,242 __ Total Glass Jars Used: 8,524

Cannery Revenue Report FY 2018/2019

Castlewood

Month | Resident [OutofCounty] Combined] Resident | Cans Glass | Non-Resident] Cans Glass Customers | Customers | Revenues | Customers | Used Jars__| Customers | Used Jars July 16 2 S__456.70|$ 32480] 61 765 |S 131.90 0 344 August 21 8 S_ 964.10|$ 69485] 300 1436_ [$269.25 0 695 [September 12 7 $706.40[$ 280.30| 75 953 [S$ 426.10] 20 1029 [October 17 20 $1685.80[$ 633.15| 284 7592[$ 1,052.65| 47 1959 November 70 9 $1247.15|$§ 378.55| 78 1267[$ 868.60| 266 1105 December 14 3 $802.20[$ 539.70| 342 494 [$262.50 4 657 Total 90 49 $ 5,862.35|$ 2,851.35] 1240 6507|$ 3,011.00| 337 5793 Honaker Month | Resident [OutofCounty] Combined | Resident | Cans Glass [Non-Resident] Cans Glass Customers | Customers | Revenues | Customers | Used Jars| Customers | Used Jars July 7 2 $ 356.90|$ 307.40] 145 647(S 49.50 0 53 August 19 3 $ 514.90|$ 482.30| 215 ES 32.60 0 38 [September 9 3 $ 457.90|$§ 21245| 118 3e7__|S 245.45] 113 159 [October 10 9 $ 985.45|$ 505.00] 362 41_|[$ 480.45| 73 775 November 4 5 $851.65|$ 755.20| 417 304—*S 96.45| 19 72 December 5 3 S_325.95|$ 11265] 67 795 |S 213.30| 65 365 Total 74 Ea S_3,492.75|$ 2,375.00] 1324 3385_|$ 11t775| 270 1462 Combined Total Total Total Total Total Total Season Totals Revenues | Resident | Cans Jars |Non-Resident} Cans Jars $ 9,355.10|$ 5,226.35| 2564 gs92_|$ 4,128.75] 607 7255

Total Cans Used: 3,171 Total Glass Jars Used: 17,147

NAME: WARREN & LESHA KISER,

ADDRESS: 4478 RED OAK RIDGE RD. CASTLEWOOD, VA24224 TAX MAP ID. 158 R $B 1831.

EVALUATION DATE: 11/21/2017

NOTIFICATION DATE: 04/11/2018

PUBLIC NOTICE: 04/18/18~-04/25/18

PROPERTY OWNER RESPONSE 5/1/18

5/4/18: Property owner(s) contacted the RCBO to request an extension of time tobring property into compliance due to work schedule.

6/4/18 Property owner(s) stated they are working on cleanup.

7/25/18 Ms, Kiser contacted the RCBO, updated on progress, stated they were experiencing delays to work schedule and weather.

8/27/18 Follow up visit conducted by RCBO, could nat see progress on compliance efforts. 2nd notice to be issued to property owner(s).

9/28/18 Ms. Kiser contacted RCBO, reported progress Is continuing to be made on site, 12/11/18 Ms. Kiser contacted RCBO, reported progress is continuing to be made on site. 2s19/19 Follow up visit by RCBO, progress appears to have ceased. Building Official is setto

appear before the Russell County Board of Supervisors to present findings and discuss further actions to be taken by the county. Follow up correspondence has been sent to the property owner(s), via Certified Mail

3/22/19 Return receipt of certified letter sent property owner(s), received by RCBO. 4/25/19 No further response from property owner(s).

5/23/2019 No response from property owner(s) to report, RCBO requests direction from RCBOS, on to how to proceed.

6/19/2019: As of the current date, there has been no response from the property owner. A follow up letter is being issued to encourage the property owner to communicate with the RCBO.

07/22/2019 As of the current date, there has been no response from the property owner. A follow up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO. The RCBO received the return card showing the certified letter had been delivered, with no response from the property owner

09/25/2019: _ As of the current date, there has been no response from the property owner. A follow up letter was issued on 6/19/2019, to encourage the property owner to communicate with the

RCBO. The RCBO received the return card showing the certified letter had been delivered, with no response from the property owner

09/25/2019: RCBO requests direction from RCBOS, on to how to proceed.

Russell County Building Department 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012

Fax: 276-889-8009 [email protected] Mickey L. Rhea ~ Building Official

2" NOTIFICATION June 19,2019

Warren & Leasha Kiser 4478 Red Oak Ridge Rd. Castlewood, VA 24224

RE: Dilapidated House/Structure Location: 4478 Red Oak Ridge Rd. Castlewood, VA 24224 ‘Tax Map Ld, # 158 R SB 1831

Dear Mr. & Mrs. Kiser,

‘This letter is in reference to the above listed property that has been determined to be in violation of the Russell County Dilapidated Building/Structure Ordinance. An initial observation on the property was conducted on November 21, 2017. On July 25, 2018, you contacted this office to obtain an extension of time to complete the remainder removal of the structure.

Several observation visits were conducted through-out the final months of 2018 and afinal follow-up observation of the property was conducted on February 19, 2019, and per this, visit, it is my determination that progress on the removal of the structure and debris, has not been met.

Please be advised that this letter is to inform you that due to the extensive amount of time given and the lack of significant progress, I will be appearing before the Russell County Board of Supervisors to present a report on these findings on July 1, 2019 and to also gain direetion from them to initiate further legal action regarding this matter.

Ifyou have any questions, please contact me at my office.

Sincerely,

Mickey L. Rhea Building Code Official

NAME: MARTIN & REBECCA BELLAMY

‘ADDRESS: 6594 DANTE RD. DANTE, VA 24237 TAX MAP ID. 159 RIC2253,

EVALUATION DATE: 6/27/2018

NOTIFICATION DATE 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE No Response

1/4/2019 RCBO and his office have exhausted all notifi ‘Owner

n efforts in contacting Property

2/13/2019 + RCBO requests recommendations from the Russell County Board of Supervisors on how to proceed

03/1519 _RCBO requests recommendations from the Russell County Board of Supervisors on how to proceed

4/1/2019 RCBO and his office have exhausted all notification efforts in contacting Property Owner

5/23/2019 RCBO requests direction from RCBOS on how to proceed. 6/19/2019 RCBO has not been able to make contact with property owner and asks the RCBOS to

advise on how to proceed from this point forward.

09/25/2019: — RCBO has unbeen able to make contact with property owner and asks the RCBOS to advise on how to proceed from this point forward.

NAME: TIM & RENDY HALE

‘ADDRESS: 192 LOWER BEAR WALLOW RD. DANTE, VA24237 TAX MAP ID, 159 R 2189

EVALUATION DATE: 6/22/2018

NOTIFICATION DAT 7/5/2018

PUBLIC NOTICE: 08/08/18-08/15/18

PROPERTY OWNER RESPONSE 7/25/2018

7/25/2018 Ms. Hale contacted the RCBO, stated that she was working on cleaning up property Due to work and trying to find assistance in hauling/removing debris, the remainder of the cleanup,

10/26/2018 —_ RCBO granted a 30 day extension to continue to work onsite.

12/3/2018 Mss. Hale contacted the RCBO, requested an additional extension to continue to work on the site, RCBO, Rhea, granted the extension.

2/19/2019 Follow-up visit conducted by RCBO, progress appears to have ceased. RCBO is set to ‘appear before the Russell County Board of Supervisors, to present findings and discuss further actions to be taken by the county. Follow-up correspondence has been sent to property owner, via certified

2/25/2019 __Follow-up notification letter was returned to the RCBO , stating owner had movedand no forwarding address was available.

4/25/2019 RCBO requests recommendations from Russell County Board of Supervisors on how to proceed from this point.

5/23/2019 RCBO requests direction from RCBOS on how to proceed. 6/19/2019 RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to

advise on how to proceed from this point forward.

09/25/2019: RCBO has been unable to make contact with property owner, RCBO asks the RCBOS to advise on how to proceed from this point forward.

NAME: Home Opportunity, LLC

ADDRESS: 465 Upper Bearwallow Rd, Dante, VA TAX MAP ID, 160 RIE 2320 EVALUATION DATE: 6/19/2019

NOTIFICATION DATE: PUBLIC NOTICE:

PROPERTY OWNER RESPONSE

Comments: — RCBO conducted a site evaluation, advised the complainant to contact RCSO, to determine if the site would fall within the LitterOrdinance.

09/25/2019:

Loretta Vance

From: [email protected]

Sent: Tuesday, September 24, 2019 12:07 PM To: Loretta Vance

Subje Animal Shelter Report

August 2019

Animal Control answered 175 calls ‘Transferred 28 dogs to Rescue

3 Owner Reclaims

5 Dogs Adopted

Library Board of Trustees Meeting fel ost iay

Members Present Members Absent Judy Ashbrook Yvonne Dye Pam Barton Karen Herndon Ann Monk Susan Breeding Sherry Lyttle Sharon Sargent

Chair Karen Herndon called the meeting to order 20 August 2019 at 5:03 pm.

Minutes: Judy Ashbrook moved and Ann Monk seconded a motion to approve the minutes as distributed; motion passed.

Financial: Sherry Lyttle made and Susan Breeding seconded a motion to approve the bills; motion passed.

Staff Reports: Kelly McBride Delph reviewed the Programs, Activity, and, Director’s Reports. Unfinished Business: New Business: Elections tabled until next month.

Review and Summary: Susan moved and Judy seconded a motion to adjourn.

Respectfully submitted,

Kelly McBride Delph

Aknowledgements.pdf
Meeting:    10/7/19    6:00 PM
Lebanon High School
All State Softball: Coach Dennis Price
Staff Recommendation:
Suggested Motion:

Presentations.pdf
Meeting: 10/7/19           6:00 PM
Staff Recommendation:
Suggested Motion:

Board Appointments.pdf
SUGGESTED MOTION(s):  Motion to appoint Board Members.

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 10/7/19      6:00 PM
Staff Recommendation:
Suggested Motion:

Reports1.pdf
Meeting: 10/7/19     6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s): Various

Reports1.pdf
Meeting: 10/7/19     6:00 PM
STAFF RECOMMENDATION(s):
SUGGESTED MOTION(s): Various

Rt 667 Revenue Sharing Estimate.pdf
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