2019-09-09 17 00-Russell BOS-Regular Meeting-Packet

2019-09-09 17 00-Russell BOS-Regular Meeting-Packet

Document Date: September 9, 2019 Document: 2019-09-09_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors September 9, 2019

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – SEPTEMBER 9, 2019

Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Contractual and Legal Matters
(SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – James Nunley, Cedar Point Baptist

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PRESENTATIONS…………………………………………………………………………………A-1

Pat Grey – Constitution Week Resolution
John Watson – VDOT – RC Secondary Roads Requirements
Dr. Cantrell – VDH – RC Government Center

Agenda Board of Supervisors September 9, 2019

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - SEPTEMBER 9, 2019

Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) — Contractual and Legal Matters (SCHEDULED ONE HOUR BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION — James Nunley, Cedar Point Baptist PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA

PRESENTATIONS…

Pat Grey - Constitution Week Resolution
John Watson — VDOT - RC Secondary Roads Requirements
Dr. Cantrell - VDH — RC Government Center

Russell County Page 1

Agenda Board of Supervisors September 9, 2019

Russell County Page 2

BOARD APPOINTMENTS

RC Library Board

Sherry Lyttle 3-Year Term Sharon Sargent 3-Year Term Pam Barton 3-Year Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………B-1

a. Unapproved minutes of August 5, 2019

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

RC Sheriff Department Vehicle Surplus
RC Sheriff Department Vehicle Lease Program
Dante Depot Purchase
Dante Property Lease

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Employee Health Insurance Contract – CIGNA – 9/1/19………………………C-1
Belfast & Glade Hollow Water Projects Funding……………………………………C-2
RC Animal Shelter VDACS Inspection……………………………………………….C-3
2019 VACo Annual Conference (Nov 10-12, 2019)………………………………….C-4
RC Tourism Committee Member Resignation – Marketta Horton………………C-5

Agenda Board of Supervisors September 9, 2019

BOARD APPOINTMENTS

RC Library Board

Sherry Lyttle 3-Year Term Sharon Sargent 3-Year Term Pam Barton 3-Year Term NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of August 5, 2019

Approval of Expenditures. Consider approval of expenditures presented for payment…

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS 4. RC Sheriff Department Vehicle Surplus 2. RC Sheriff Department Vehicle Lease Program 3. Dante Depot Purchase 4. Dante Property Lease COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

RC Employee Health Insurance Contract — CIGNA — 9/1/19…
Belfast & Glade Hollow Water Projects Funding.
RC Animal Shelter VDACS Inspection…
2019 VACo Annual Conference (Nov 10-12, 2019)…
RC Tourism Committee Member Resignation — Marketta Horton.

Russell County Page 2

Agenda Board of Supervisors September 9, 2019

Russell County Page 3

REQUESTS

Supreme Court of VA Drug Treatment Court Grant ($90,000)……………………C-6
Tobacco Commission Grant – Honaker & Castlewood Canneries………………C-7
Tobacco Commission Grant – RC Fair Association………………………………C-8
Tobacco Commission & VDACS Meat Processing Facility Feasibility

Study Grant……………………………………………………………………………….C-9

Authorization for Disposal Truck Purchase and Sale of Disposal Truck………C-10
CP Regional Housing Authority – Payment in Lieu Taxes for HUD…………….C-11
Authorization of RC Library Board Funding of ($7,119.17)………………………C-12
RC Planning Commission Plat…………………………………………………………C-13
Travel Request……………………………………………………………………………C-14
Frede Sweeney & Crystal White – BAI Class – Charlottesville – 9/30 – 10/1, 2019
Kelly McBride Delph – Library of VA Meeting – Richmond, VA - 9/19-20, 2019
Betsy Summerfield, – National Emergency Management Inst. - 9/22-9/27, 2019
Jess Powers – National Emergency Management Inst. - 9/22-9/27, 2019
Lonzo Lester – DEQ Plan Review Training – Roanoke, VA - 9/17-19, 2019
Mickey Rhea – DEQ Plan Review Training – Roanoke, VA – 9/17-19, 2019

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………D • RC IDA …………………………………………………………………………………….E • RC PSA …………………………………………………………………………………… F • Castlewood W&S …………………………………………………………………………G • RC Tourism…………………………………………………………………………………H • RC Planning Commission ………………………………………………………………I • Conference Center………………………………………………………………………J • RC Fitness Center……………………………………………………………………….K • RC Transportation & Safety……………………………………………………………L • RC Building Inspector……………………………………………………………………M • RC Library Board…………………………………………………………………………N

Agenda Board of Supervisors September 9, 2019

REQUESTS

Supreme Court of VA Drug Treatment Court Grant ($90,000)…
Tobacco Commission Grant — Honaker & Castlewood Canneries…
Tobacco Commission Grant — RC Fair Association…
Tobacco Commission & VDACS Meat Processing Facility Feasibility Study Grant…
Authorization for Disposal Truck Purchase and Sale of Disposal Truck…

11.CP Regional Housing Authority — Payment in Lieu Taxes for HUD…

Authorization of RC Library Board Funding of ($7,119.17).

13.RC Planning Commission Plat.

14, Travel Request… C14

Frede Sweeney & Crystal White - BAI Class — Charlottesville — 9/30 — 10/1, 2019 Kelly McBride Delph - Library of VA Meeting — Richmond, VA - 9/19-20, 2019 Betsy Summerfield, — National Emergency Management Inst. - 9/22-9/27, 2019 Jess Powers — National Emergency Management Inst. - 9/22-9/27, 2019

Lonzo Lester — DEQ Plan Review Training — Roanoke, VA - 9/17-19, 2019 Mickey Rhea — DEQ Plan Review Training — Roanoke, VA - 9/17-19, 2019

PF Pensa

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA… RC PSA… Castlewood W&S RC Tourism RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Building Inspector… RC Library Board…

Russell County Page 3

CLOSED SESSION

Motion made by _________________, second by ___________ and duly approved by the Board of Supervisors enter into closed session to discuss Contractual and Legal Matters pursuant to Section 2.2-3711(A) (3) & (7).

The vote was: Aye: ________ Nay: ________

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Harry Ferguson -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by _______________, second by _________________ and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: _______ Nay: _______

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss Contractual and Legal Matters pursuant to Section 2.2-3711(A) (3) & (7).

The vote was:

CERTIFICATION OF CLOSED SESSION

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ji) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Harry Ferguson - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , Second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Nay:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item

137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Presentations

Pat Grey – Constitution Week Resolution
John Watson – VDOT – RC Secondary Roads Requirements
Dr. Cantrell – VDH – RC Government Center

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

Board Discretion.

ATTACHMENTS: • None

Board of Supervisors Information Item 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Presentations

Pat Grey — Constitution Week Resolution
John Watson - VDOT — RC Secondary Roads Requirements
Dr. Cantrell - VDH — RC Government Center

Staff Recommendation: Presentation — Informational Only. Suggested Motion:

Board Discretion.

ATTACHMENTS:

None

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Virginia “The Heart of Southwest Virginia”

Harry Ferguson Carl Rhea At-Large District 3

Tim Lovelace Rebecca Dye, Chairperson David Eaton

District 4 District 6 District 4

Lou Ann Wallace Stove Breeding, Vice-Chairman Lonzo Lester

District 2 District 5 County Administrator

eptember 9, 2019

CONSTITUTION WEEK

WHEREAS, September 17,2019 marks the two hundred and thirty second anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and

WHEREAS, itis fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and

WHEREAS, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and

WHEREAS, Public Law 815 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23, 2019 as Constitution Week;

NOW, THEREFORE, at the request of the Tabitha Adams Russell Chapter of the National Society of the Daughters of the American Revolution, 1, Rebecca Dye, Chairperson of the Russell County Board of Supervisors do hereby proclaim September 17 through 23, 2019 to be

CONSTITUTION WEEK

IN RUSSELL COUNTY, VIRGINIA AND ASK THE CITIZENS TO REAFFIRM THE IDEALS. THE FRAMERS OF THE CONSTITUTION HAD IN 1787. | .

Rebecca Dye, Chairperson

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments RC Library Board

Sherry Lyttle 3-Year Term Sharon Sargent 3-Year Term Pam Barton 3-Year Term

STAFF RECOMMENDATION(s): Board Discretion.
SUGGESTED MOTION(s): Motion to appoint Board Members.

Board of Supervisors Action Item 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Board Appointments RC Library Board

Sherry Lyttle 3-Year Term Sharon Sargent 3-Year Term Pam Barton 3-Year Term

STAFF RECOMMENDATION(s): Board Discretion. SUGGESTED MOTION(s): Motion to appoint Board Members.

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Loretta Vance

Board and Committee Application

Name

Email Address

Address

city

State

Phone Number

[email protected]

Tuesday, June 04, 2019 10:51 AM [email protected]; loretta [email protected] Online Form Submittal: Board and Committee Application

Sharon Sargent

[email protected]

46938 W Hills Drive

Castlewood

24224

276-762-5272

Fax Number

You Wish to Serve

Other Interests

Education

Job Experience

Civic or Service Organization Experience ‘Are you currently a member of a Russell County Board o1 Committee?

IFYES, please name:

Have you previously served as a member of a Russell

County Board or Committee?

a F

Board/Committee on Which Russell County Public Library Board of Trustees

Field not completed.

History Literacy

Post Graduate

1 year - Acquisitions Assistant - E&H College 33 years - Middle ‘School Librarian - Wise County

Field not completed.

Yes

Russell County Public Library Board of Trustees

IFYES, please name:

Field not completed.

RUSSELL COUNTY BOARD OF SUPERVISORS BOARD / COMMITTEE APPLICATION

vareorarruication: O45, OG, 19

(Please print or type in black ink)

Kaven Davis thdavis [[email protected]

First) (Last) (Email Address)

wauncapones: [S46 Foet Men St. lehunoe, VA AYdble

E911 ADDRESS:

‘TPLEPHONENUMBERS: 27U.-$9- RIO] Ale - WAZ -U3Q,

(Home) (Business) cal

mormssonivocao: Kosbend Licluuae ty BOARDSICOMMITTEE ONWiTcH YoUWwsHTosERVe §=“Kyssell Ca. Feblico Lehrmra Board =)

(ist no more than 3 – in order of preference :)

OTHER INTERESTS: Lewy Kheadciné Go fn oF nteg nnait Lobbres ard _T. use the seustealo Fhe | ibrare Poe etl. rovomm BA Hisivey «Educator UVa @\Wise. ©

MEd. VPT+ su ‘JOB EXPERIENCE: L_teught Aangua Poets and. Enotich ty Kussell Core dy Fb Le. “School sestom ton 3S pass.

CIVIC OR SERVICE ORGANIZATION EXPERIENCE: De Ha kK yo Cammo.

[ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUNTY BOARD ORCOMMITTEE? 7) D

IP YES, PLEASE NAME:

HAVB YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTES? DL

IF YES, PLEASE NAME:

Board Appointments for 2019

[Oak Grove Community Center Linda Cross Two Year October 3, 2019 Frances Glovier Two Year October 3, 2019 Rita “Charlene” Johnson. Two Year October 3, 2019 [Tammy Perry Two Year October 3, 2019 john Perry Two Year October 3, 2019 Nancy Osborne Two Year October 3, 2019 Pegay Kegley Two Year October 3, 2019 RC Planning Commission

Wayne Young Four Year October 4, 2019 John Mason Four Year October 4, 2019 [Community Policy Managemant Team

lLonzo Lester Four Year November 4, 2019 Jeffrey Brintle Three Year November 7, 2019

_December 31, 2019

Department of Social Services:

Rebecca Dye

Four Year

December 31, 2019

Finney Community Center.

Edward Tiller Two Year: December 4, 2019 Highway and Safety

Linda Cross Two Year December 34, 2019 IDA

Mike Hincher Four Year December 31, 2019 \Tony Dodi Four Year December 31, 2019 Richard Lockridge Four Year December 31, 2019

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/9/2019 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• Unapproved minutes of August 5, 2019

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/9/2019 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting: ‘+ Unapproved minutes of August 5, 2019

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

August 05, 2019

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, August 05, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An executive (closed) session was prior to the meeting at 5:00 pm.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Harry Ferguson Rebecca Dye (joined the meeting at 5:13 pm)

Absent:

None

EXECUTIVE (CLOSED) SESSION

Motion made by Harry Ferguson, second David Eaton and duly approved by the Board of Supervisors to enter into (closed) executive session pursuant to Section 2.2-3712(5) of the Code of Virginia to discuss legal and personnel matters pursuant to 2.2-3712(A), (1), (3), (7) and (8).

The vote was: Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (I) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which

August 05, 2019

‘Aregular monthly meeting of the Russell County Board of Supervisors was held on Monday, August 05, 2019 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. An executive (closed) session was prior to the meeting at 5:00 pm.

The Clerk called the me

gto order.

Roll Call by the Clerk:

Present:

Tim Lovelace

Lou Wallace

Carl Rhea

David Eaton

Steve Breeding

Harry Ferguson

Rebecca Dye (joined the meeting at 5:13 pm)

Absent:

None

EXECUTIVE (CLOSED) SESSION

The vote was:

Aye: Harry Ferguson, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton

Nay: None CERTIFICATION OF EXECUTIVE (CLOSED) SESSION

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors to return to regular session.

The vote was:

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of ‘Supervisors upon the Roll Call certifies that to the best of their knowledge (|) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which

the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Harry Ferguson – AYE

Invocation by Jacquelyne Booher, Emmanuel Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

Acknowledgements

A certificate of appreciation was presented to Stream Sweepers for their clean up along the Clinch River.

Presentations

Peggy Hurley, US Census 2020 gave a presentation on the upcoming census.

Lonzo Lester, County Administrator announced that Russell County, a newly designated Sol Smart community has received the Bronze Sol Smart Award. Russell County is one of 275 communities nationwide to have achieved this designation making our solar program accessible for residents and businesses.

New Business

the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (I) and (i) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Harry Ferguson ~ AYE

Invocation by Jacquelyne Booher, Emmanuel Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended,

The vote was: ‘Aye: Steve Breeding, David Eaton, Ti Ferguson

Nay: None

Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry

Acknowledgements

A certificate of appreciation was presented to Stream Sweepers for their clean up along the Clinch River. Presentations

Peggy Hurley, US Census 2020 gave a presentation on the upcoming census.

businesses.

New Business

APPROVAL OF AGENDA

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve general county invoices in the amount of $568,409.26, including reoccurring and withholdings.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

CATHERINE PRATT RE-APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

Lou Wallace nominated Mary Catherine Pratt

Hearing no other nominations Mary Catherine Pratt was appointed to the Dante Community Center Board for a (2) two-year term, said term ending .

Citizens Comment

The Chairperson opened citizens comment period.

Kelly McBride Delph, RCPL updated the Board on the events at the Russell County Public Library.

The Chairperson closed citizens comment.

County Attorney Reports & Requests

Katie Patton, County Attorney asked that the Board take action on the following item:

Courthouse Renovation Resolution
Proposed Enterprise Lease Program – Sheriff’s Department
County Administrator contract correction

‘APPROVAL OF AGENDA

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF GENERAL COUNTY INVOICES,

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

CATHERINE PRATT RE-APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

Lou Wallace nominated Mary Catherine Pratt

Hearing no other nominations Mary Catherine Pratt was appointed to the Dante Commu! Board for a (2) two-year term, said term ending

Citizens Comment

The Chairperson opened citizens comment period.

Kelly McBride Delph, RCPL updated the Board on the events at the Russell County Public Library. The Chairperson closed citizens comment.

County Attorney Reports & Requests

Katie Patton, County Attorney asked that the Board take action on the following item:

Courthouse Renovation Resolution
Proposed Enterprise Lease Program — Sheriff’s Department
County Administrator contract correction

APPROVAL OF PRELIMINARY COURTHOUSE RENOVATION RESOLUTION

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the preliminary Courthouse Renovation Resolution.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO AUTHORIZE THE COUNTY ATTORNEY TO REVIEW A LEASE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors
authorize the County Attorney to review a lease with Enterprise Fleet Management for vehicles.

The vote was: Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry Ferguson Nay: None

APPROVAL OF A CORRECTION TO THE COUNTY ADMINISTRATOR’S CONTRACT

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a correction to the County Administrator’s contract.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry Ferguson Nay: None

County Administrator Reports and Requests

APPROVAL OF A VDOT RESOLUTION FOR RTE. 667 (CENTURY FARMS ROAD)

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a VDOT Revenue Sharing Resolution for Rte. 667 (Century Farms Road).

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF THE CUMBERLAND MOUNTAIN COMMUNITY SERVICES FY 20 PERFORMANCE CONTRACT

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors to approve the Cumberland Mountain Community Services FY 20 Performance Contract.

APPROVAL OF PRELIMINARY COURTHOUSE RENOVATION RESOLUTION

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve the preliminary Courthouse Renovation Resolution

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL TO AUTHORIZE THE COUNTY ATTORNEY TO REVIEW A LEASE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors authorize the County Attorney to review a lease with Enterprise Fleet Management for vehicles.

The vote was:

Aye: Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, David Eaton and Harry Ferguson

Nay: None

APPROVAL OF A CORRECTION TO THE COUNTY ADMINISTRATOR’S CONTRACT

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a correction to the County Administrator’s contract.

The vote was:

‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry Ferguson

Nay: None

County Administrator Reports and Requests

APPROVAL OF A VDOT RESOLUTION FOR RTE. 667 (CENTURY FARMS ROAD)

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve a VDOT Revenue Sharing Resolution for Rte. 667 (Century Farms Road).

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF THE CUMBERLAND MOUNTAIN COMMUNITY SERVICES FY 20 PERFORMANCE CONTRACT

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors to approve the Cumberland Mountain Community Services FY 20 Performance Contract.

Aye: Harry Ferguson, Steve Breeding, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and David Eaton Nay: None

APPROVAL OF A BYRNE JUSTICE GRANT

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve and appropriate a Byrne Justice Assistance Grant in the amount of $2367.00 from the Department of Criminal Justice.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A VDEM LOCAL EMERGENCY PLANNING GRANT

Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to approve a VDEM Local Emergency Management Planning Grant in the amount of $7500.00.

The vote was; Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF FY 20 DSS WRAP SERVICES FOR CHILDREN WITH DISABILITIES GRANT

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to approve and appropriate FY 20 Department of Social Services Wrap Services for Children with Disabilities Grant in the amount of $12,622.00.

The vote was; Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF FY 20 DSS NON-MANDATED PROTECTED FUNDS

Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors to approve and appropriate FY20 Department of Social Services Non-Mandated Protected Funds in the amount of $31,345.00.

The vote was: Aye: Steve Breeding, Harry Ferguson, Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace and Rebecca Dye Nay: None

‘Aye: Harry Ferguson, Steve Breeding, Tim Lovelace, Rebecca Dye, Carl Rhea, Lou Wallace and David Eaton Nay: None

APPROVAL OF A BYRNE JUSTICE GRANT

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Super approve and appropriate a Byrne Justice Assistance Grant in the amount of $2367.00 from the Department of Criminal Ju:

The vote was:

Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A VDEM LOCAL EMERGENCY PLANNING GRANT

Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to approve a VDEM Local Emergency Management Planning Grant in the amount of $7500.00,

The vote was;

‘Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding

Nay: None

APPROVAL OF FY 20 DSS WRAP SERVICES FOR CHILDREN WITH DISABILITIES GRANT

The vote was;

‘Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding

Nay: None

APPROVAL OF FY 20 DSS NON-MANDATED PROTECTED FUNDS

The vote was:

‘Aye: Steve Breeding, Harry Ferguson, Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace and Rebecca Dye

Nay: None

APPROVAL OF THE VA. BROWNFIELDS RESTORATION & ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM WITH A REVISED PERFORMANCE DATE OF 3/31/2020

Motion made by Lou Wallace, second Steve Breeding and duly approved by the Board of Supervisors to approve the Virginia Brownfields Restoration & Economic Redevelopment Assistance Fund Program in the amount of $215,000 to include a revised performance date of 3/31/2020.

The vote was: Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO ACCEPT RUSSELL COUNTY SCHOOLS REVERSION FUNDS IN THE AMOUNT OF $556,481.74

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to accept and appropriate Russell County School Reversion Funds in the amount of $556,481.74.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE COMMUNITY WORK PROGRAM

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a travel request from the Community Work Program for 8/04/-8/06/2019.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. EMERGENCY MANAGEMENT

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to approve a travel request from the Emergency Management Department for 8/05/-8/06/2019.

The vote was: Aye: Steve Breeding, Harry Ferguson, Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace and Rebecca Dye Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. OF EMERGENCY MANAGEMENT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve a travel request from the Emergency Management Department for Betsy Summerfield to travel to the National Emergency Management Institute.

APPROVAL OF THE VA. BROWNFIELDS RESTORATION & ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM WITH A REVISED PERFORMANCE DATE OF 3/31/2020

The vote was: ‘Aye: Lou Wallace, Steve Breeding, Tim Lovelace, Carl Rhea, David Eaton, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL TO ACCEPT RUSSELL COUNTY SCHOOLS REVERSION FUNDS IN THE AMOUNT OF $556,481.74

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to accept and appropriate Russell County School Reversion Funds in the amount of $556,481.74.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE COMMUNITY WORK PROGRAM

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to approve a travel request from the Community Work Program for 8/04/-8/06/2019.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. EMERGENCY MANAGEMENT

Motion made by Harry Ferguson, second Tim Lovelace and duly approved by the Board of Supervisors to approve a travel request from the Emergency Management Department for 8/05/-8/06/2019.

The vote was: ‘Aye: Steve Breeding, Harry Ferguson, Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace and Rebecca Dye

Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. OF EMERGENCY MANAGEMENT

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. OF EMERGENCY MANAGEMENT

Motion made by second Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to approve a travel request from the Emergency Management Department for Jess Powers to travel to the National Emergency Management Institute.

The vote was: Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF TO AWARD A CONTRACT TO THE ROGERS GROUP FOR PAVING AT THE LEBANON SOLID

WASTE SITE

Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors to award a contract to The Rogers Group for paving at the Lebanon Solid Waste Site.

The vote was: Aye: Steve Breeding, Harry Ferguson, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton Nay: None

APPROVAL OF A DCJS GRANT FOR THE RUSSELL COUNTY SHERIFF’S DEPARTMENT

Motion made by Harry Ferguson, second Lou Wallace and duly approved by the Board of Supervisors to approve and appropriate a Department of Criminal Justice Services Grant for the Russell County Sheriff’s Department.

The vote was: Aye: Harry Ferguson, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL TO AUTHORIZE THE COUNTY ATTORNEY TO REVIEW THE DEED FOR THE GIVENS SCHOOL TIMBER RIGHTS

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize the County Attorney to review the deed for the Givens School timber rights.

The vote was: Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry Ferguson

The vote was:

‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Harry Ferguson

Nay: None

APPROVAL OF A TRAVEL REQUEST FROM THE DEPT. OF EMERGENCY MANAGEMENT

The vote was:

‘Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye

Nay: None

APPROVAL OF TO AWARD A CONTRACT TO THE ROGERS GROUP FOR PAVING AT THE LEBANON SOLID WASTE SITE

Motion made by Steve Breeding, second Harry Ferguson and duly approved by the Board of Supervisors to award a contract to The Rogers Group for paving at the Lebanon Solid Waste Site.

The vote was:

‘Aye: Steve Breeding, Harry Ferguson, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton

Nay: None

APPROVAL OF A DCJS GRANT FOR THE RUSSELL COUNTY SHERIFF’S DEPARTMENT

The vote was:

‘Aye: Harry Ferguson, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and David Eaton

Nay: None

APPROVAL TO AUTHORIZE THE COUNTY ATTORNEY TO REVIEW THE DEED FOR THE GIVENS SCHOOL ‘TIMBER RIGHTS

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to authorize the County Attorney to review the deed for the Givens School timber rights.

The vote was: ‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harty Ferguson

Nay: None

PRE-APPROVAL OF GENERAL COUNTY INVOICES FOR SEPTEMBER 2019

Motion made by Tim Lovelace second Lou Wallace and duly approved by the Board of Supervisors to pre-approve the September 2019 general county invoices.

The vote was: Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson Nay: None

SEPTEMBER BOARD MEETING RESCHEDULED FOR MONDAY, SEPTEMBER 09, 2019

Motion made by Tim Lovelace, second Steve Breeding and duly approved by the Board of Supervisors to move the September 02, 2019 Board of Supervisors meeting to Monday, September 09, 2019 at 6:00 pm due to the holiday.

The vote was: Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVAL TO ADJOURN

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

The vote was; Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Harry Ferguson and Steve Breeding Nay: None

Clerk of the Board Chairperson

Nay: None

PRE-APPROVAL OF GENERAL COUNTY INVOICES FOR SEPTEMBER 2019

Motion made by Tim Lovelace second Lou Wallace and duly approved by the Board of Supervisors to pre-approve the September 2019 general county invoices.

The vote was: ‘Aye: Steve Breeding, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry Ferguson

Nay: None

SEPTEMBER BOARD MEETING RESCHEDULED FOR MONDAY, SEPTEMBER 09, 2019

The vote was: ‘Aye: Tim Lovelace, Steve Breeding, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry Ferguson Nay: None

APPROVALTO ADJOURN

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

The vote was;

‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Harry Ferguson and Steve Breeding

Nay: None

Clerk of the Board Chairperson

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s August 2019 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County’s August 2019 Monthly Expenditures are in compliance with budget and

operational services.

SUGGESTED MOTION(s): Motion to approve County’s August 2019 Monthly Expenditures.

ATTACHMENTS:

• August 2019 Monthly Expenditures

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairperson Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

Approval of Expenditures

Request approval of the County’s August 2019 Monthly Expenditures:

‘STAFF RECOMMENDATION(s): County’s August 2019 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s August 2019 Monthly Expenditures.

ATTACHMENTS:

August 2019 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

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PRE 13

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

County Attorney Reports

RC Sheriff Department Vehicle Surplus
RC Sheriff Department Vehicle Lease Program
Dante Depot Purchase
Dante Property Lease

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS: • Various

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 9/9/19

County Attorney Reports

RC Sheriff Department Vehicle Surplus
RC Sheriff Department Vehicle Lease Program
Dante Depot Purchase
Dante Property Lease

Staff Recommendation: Board Discretion. ‘Suggested Motion: Motion Required.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

RUSSELL COUNTY SHERIFF’S OFFICE

August 20, 2019

Lonzo Lester

P.O. Box 338 79 Rogers A venue Lebanon, VA 24266

Russell County Administrator P.O. Box 1208 Lebanon, VA 24266

Lonzo,

Phone (276) 889-8033

[email protected] Fax: (276) 889-8203

Steve Dye, Sheriff

Please accept this letter as confirmation that the Russell County Sheriff’s Office is revamping its fleet.

I respectfully request all vehicles corresponding to the attached titles be declared as surplus and transferred to Enterprise as part of the lease program.

Thank you for your assistance in this matter.

Sincerely,

-fa0;-e- Steve Dye Sheriff

SLD/rco

Lonzo Lester Highlight

RUSSELL COUNTY SHERIFF’S OFFICE

P.O. Box 338 Phone (276) 889-8033 79 Rogers Avenue Lebanon, VA 24266 sheriffi@russellcountyvas Fax: (276) 889-8203

Steve Dye, Sheriff

August 20, 2019 Lonzo Lester

Russell County Administrator P.O. Box 1208

Lebanon, VA 24266

Lonzo,

Please accept this letter as confirmation that the Russell County Sheriff’s Office is revamping its fleet.

| respectfully request all vehicles corresponding to the attached titles be declared as surplus and transferred to Enterprise as part of the lease program.

Thank you for your assistance in this matter.

Sincerely, Aalje

Steve Dye Sheriff

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AND 622101 ESTABLISHED 07/09/15 DMV2JS ORIGINAL = = 5

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ano 42210 ESTABLISHED 07/09/15 DMV2S ORIGINAL i

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OF O9 /1.55 ome aanb FRONTIERS. ©

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‘Nasme(a) ana address(es) of vahioe owners:

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CERTIFICATE OF TLE FOR A VEHICLE

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[URIEGT TO Te cecum NiTcREsT RECORDS CN LE WIT Tbs DEPARTIENT, 200 AS DESCRIBED HEREOF AN. ME MOTOR VETICLE LAWS Or HIS COMMONWEALTH ALSO PROVE: THAT AL rte ao REOIITATON WORN IN er OFTICE GFT CGHRTMaNT OF MOTOR VES ILEDel AMO ONY SURELY TO OBSEMNTION 10. AUTHORED Kani Hiss Grerteznons os Govenea ENE NOVAS Goer Te COW ASPEDNED bY MOTOR VRE CODE SCN to,

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{He DerAREiTrOr MTOR VEHa0.€8,COMMONWEALTHOF URGINi, HEREBY CERTFIES THAT AW APPLICATION A CENTFICATE O° THLE HS BEEN MADE FOR THE VEsyoLE GEScANBE ESEGn runs 10 SROWSIONS Of Ie MOTOR Wessex LAM Or THIS COMMOQUEALT THAT THE APPLIDANT NAMED ON THE FACE HEAEON HAS OCEN OULY RECORDED AS.

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1h Depa OF WOTOR VEFEGES, COMDIONWEALTH OF URGINYS, HEREBY CERIFESTHATAN APLICATION FOR ACERTINGATE OF TLE HAS EEN MADE FOR THe VEHICLE Bescon #

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SHAT AL TILE AN FEGSTEATION, RGENDES, BUSINESS ORGAMEATION no 462-310,

CERWIFICATE OF WITLE FOR AYEHICLE

MATION WN THE OFFICE OF THE SSPARTORNT OF MOTOH VEIaOLES FASE GOENMENTAL ETTEG SO NOIMEUNS DDE THE

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AGENCIES, BUSBEESS OABANZATIONS

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THE LAWFUL OWNER OF SAD VEHICLE, AND THAT, FROM THE STATEMENTS OF THE OWNER AND THE AEDORDS ON PLE WITH THIS DEPARTMENT, THE EEN ‘DESCRIBED VEHICLE Suscer ToT Secunry teres econ ON FE WT! Ta DEPARTMENT, AND As DESCRIBED HEAEON ANY. THE MOTOR Verdcu LAWS OF Ths COMMONWEALTH ALSD PROVIDE: Fe TE ae estat RUT Oe Ot ae Te het ak ec ee cree erm ae ee a

AGENCIES, BUSIIESS ORGANZATIONS

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IS SPECIRED BY MOTOR VEHICLE GD SECTION fua208, 442208

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13… 3__3.73MXM

seasons (2) of viele ownors

COUNTY OF RUSSELL BD OF SUPERVISORS PO BOX 1208 7 LEBANON VA 2426q[i208 i»

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i im eMPrY wer. okgs wor.

api - a “t 3 ’ "i opoweren BOLL CO erian

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a i “he i 4, yj CERIFICATE OF IJTLEyFOR A YEHIGLE my ___jgee KEEP IN Rg PLACE ANY ALTERATION OR ERBASURE VOIDS,THIS TITLE, suscep ero commend bene ald ra cen eM a {he AWFUL Onin or SAD Vernet, st TAT PROM THe SATs OF THe Oven AND Te RECORDS ON Fite Wt ead DEPARTMEN, THe HENEGN DESCRIOED VESOAE SUauect To 16 SECUmTY TEREST rECONDS ON FLEW Ts CEP WTMENT, AND AS DESCRIBED HEAEON, PANY. THE MOTH VEHICLE LAWS O° THIS COM JONWEALTI ALSO PENI SHRTALL MILE AND TESISTTATON RFQMMIATION AU THE GFFGE Gre BESAATMEN OF NOOR Vac Is Piale-eGeD AND ONLY Sum TO OseMINATON 10 AUIHOFZe INGENGIE, BUSRSS ORGAMZATIONS Gt RENTS COVEIDORENTAL ENTIES AU INDIUDUAL.S UNDER TH CONDI SPECIFIED BY MOTOR VERICLE CODE SECON 48220, 432.200, 398 373CXS ORIGINAL : nae mane

DATE SUED 04/47/14

‘Namo(e) and atitese(es) of vehiS@ owners: . “ COUNTY OF “RUSSELD BD OF SUPERVISORS

PO BOX 1208

LEBANON VA 24266fy208 IL : ‘ i yo i NO LIENS n - ~ i py ‘ ’ , 1) Re Gh i We fy i \ » if iy ie ie i US ) Ue. “tl 4 i ee As A ay. He ia ity fit 7 [sib aga aie ty al gas oc oar ower al w emp pi ae an) nn nis ge oie

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Virginia law requires you to notify OMY if you sell, trade or dispose of your vehicle or if you change your address.

If Your Vehicle Has Been Sold, Traded or Disposed of: ‘TOLBITRADEDIDISPOBED OF OATE | VEHIGLE WAS SOLDITRADEDIDISPOSED OF

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Mail this registration card to DMV, Attention Data Integrity P.O. Box 27412, Richmond, Virginia 23269-0001

If You Are Changing Your Address ~ use one of the following methods to notify DMV. Visit the DMV web site at wwwdmvNOW.com, select Address Change and complete the online transaction,

= Visit the DMV website at www.dmvNOW.com, select Forms and Publications — form ISD-01, Address Change Request. Complete form and send to DMV, Attention Data Integrity, P.O, Box 27412, Richmond Virginia 23269-0001,

Call DMV at (804) 497-7100 and 2 customer sorvice representative will assist you.

‘After your address change request Is processed, all DMV mall addressed to you, including vehicle registration renewal and driver’s ficense renewal notices, will be sent to your new address.

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ginia address your driver’s license

DMV verifies insurance coverage of all registered vehicles, If you cancel your insurance, notify OMV and return the license plates. If you do not notify DMV, your driver’s license will be suspended and all of your vehicle Heense plates will be dancalied,

FLEET MANAGEMENT

MASTER EQUITY LEASE AGREEMENT

This Master Equity Lease Agreement is entered into this ____ day of ____________ , by and between Enterprise FM Trust, a Delaware statutory trust (“Lessor”), and the lessee whose name and address is set forth on the signature page below (“Lessee”).

LEASE OF VEHICLES: Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a “Vehicle” and collectively, the “Vehicles”) described in the schedules from time to time delivered by Lessor to Lessee as set forth below (“Schedule(s)”) for the rentals and on the terms set forth in this Agreement and in the applicable Schedule. References to this “Agreement” shall include this Master Equity Lease Agreement and the various Schedules and addenda to this Master Equity Lease Agreement. Lessor will, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten (10) days after the date of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle. This Agreement is a lease only and Lessee will have no right, title or interest in or to the Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. It is understood and agreed that Enterprise Fleet Management, Inc. or an affiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, “Servicer”) may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.
TERM: The term of this Agreement (“Term”) for each Vehicle begins on the date such Vehicle is delivered to Lessee (the “Delivery Date”) and, unless terminated earlier in accordance with the terms of this Agreement, continues for the “Lease Term” as described in the applicable Schedule.
RENT AND OTHER CHARGES:

(a) Lessee agrees to pay Lessor monthly rental and other payments according to the Schedules and this Agreement. The monthly payments will be in the amount listed as the “Total Monthly Rental Including Additional Services” on the applicable Schedule (with any portion of such amount identified as a charge for maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleet Management, Inc.) and will be due and payable in advance on the first day of each month. If a Vehicle is delivered to Lessee on any day other than the first day of a month, monthly rental payments will begin on the first day of the next month. In addition to the monthly rental payments, Lessee agrees to pay Lessor a pro-rated rental charge for the number of days that the Delivery Date precedes the first monthly rental payment date. A portion of each monthly rental payment, being the amount designated as “Depreciation Reserve” on the applicable Schedule, will be considered as a reserve for depreciation and will be credited against the Delivered Price of the Vehicle for purposes of computing the Book Value of the Vehicle under Section 3©. Lessee agrees to pay Lessor the “Total Initial Charges” set forth in each Schedule on the due date of the first monthly rental payment under such Schedule. Lessee agrees to pay Lessor the “Service Charge Due at Lease Termination” set forth in each Schedule at the end of the applicable Term (whether by reason of expiration, early termination or otherwise).

(b) In the event the Term for any Vehicle ends prior to the last day of the scheduled Term, whether as a result of a default by Lessee, a Casualty Occurrence or any other reason, the rentals and management fees paid by Lessee will be recalculated in accordance with the rule of 78’s and the adjusted amount will be payable by Lessee to Lessor on the termination date.

© Lessee agrees to pay Lessor within thirty (30) days after the end of the Term for each Vehicle, additional rent equal to the excess, if any, of the Book Value of such Vehicle over the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule. If the Book Value of such Vehicle is less than the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule, Lessor agrees to pay such deficiency to Lessee as a terminal rental adjustment within thirty (30) days after the end of the applicable Term. Notwithstanding the foregoing, if (i) the Term for a Vehicle is greater than forty-eight (48) months (including any extension of the Term for such Vehicle), (ii) the mileage on a Vehicle at the end of the Term is greater than 15,000 miles per year on average (prorated on a daily basis) (i.e., if the mileage on a Vehicle with a Term of thirty-six (36) months is greater than 45,000 miles) or (iii) in the sole judgment of Lessor, a Vehicle has been subject to damage or any abnormal or excessive wear and tear, the calculations described in the two immediately preceding sentences shall be made without giving effect to clause (ii) in each such sentence. The “Book Value” of a Vehicle means the sum of (i) the “Delivered Price” of the Vehicle as set forth in the applicable Schedule minus (ii) the total Depreciation Reserve paid by Lessee to Lessor with respect to such Vehicle plus (iii) all accrued and unpaid rent and/or other amounts owed by Lessee with respect to such Vehicle.

(d) Any security deposit of Lessee will be returned to Lessee at the end of the applicable Term, except that the deposit will first be applied to any losses and/ or damages suffered by Lessor as a result of Lessee’s breach of or default under this Agreement and/or to any other amounts then owed by Lessee to Lessor.

(e) Any rental payment or other amount owed by Lessee to Lessor which is not paid within twenty (20) days after its due date will accrue interest, payable on demand of Lessor, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate permitted by applicable law (the “Default Rate”).

(f) If Lessee fails to pay any amount due under this Agreement or to comply with any of the covenants contained in this Agreement, Lessor, Servicer or any other agent of Lessor may, at its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor in connection therewith will be repayable by Lessee to Lessor upon demand together with interest thereon at the Default Rate.

Initials: EFM ___ Customer _ _ _

Lonzo Lester Highlight

FLEET MANAGEMENT

(“Lessor”), and the lessee whose name and address Is set forth on the signature page below (“Lessee”)

LEASE OF VEHICLES: Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a “Vehicle” and collectively, the “Vehicles”) described in the schedules from time to time delivered by Lessor to Lessee asset forth below (“Schadule(s)) forthe rentals and onthe terms sat forth inthis Agreement and in the applicable Schedule. References to this “Agreement” shall include this Master Equity Lease Agraement and the various Schedules and addenda to this Master Equity Lease Agreement. Lessor wil, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which wil include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten (10) days after the dato of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle, This Agreement isa lease only and Lessee will have no righ, ttle or interest in orto the Vehicles except for the use of the Vehiclas as described inthis Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership ofthe Vehicles. Its understood and agreed that Enterprise Float Management, Inc. or an affiliate thereof (together with any subservicer, agant, successor or assign as servicer on behalf of Lessor, “Servicer”) may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.

2, TERM: The term of this Agreement (“Term”) for each Vehicle begins on the date such Vehicle is delivered to Lessee (the “Delivery Date”) and, unless terminated earlier in accordance with the terms of this Agreement, continues for the “Lease Term" as described inthe applicable Schedule.

3, RENT AND OTHER CHARGES:

(@) Lessee agrees to pay Lessor monthly rantal and other payments according to the Schedules and this Agreement, The monthly payments will bein the ‘amount listed as the “Total Monthly Rental Including Additional Services® on the applicable Schedule (with any portion of such amount identified as a charge for maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleet Management, Inc.) and will be due and payable in advance on the frst day of each month. Ifa Vehicle is delivered to Lessee on any day other than the first day of a month, monthly rental payments will begin on the frst day ofthe next month. In addition to the monthly rental payments, Lessee agrees to pay Lessor a pro-rated rental charge forthe number of days thatthe Delivery Date precedes the first monthly rental payment date. A portion of each monthly rental payment, being the amount designated as “Depreciation Reserve” on the applicable Schedule, will be considered as 2 reserve for depreciation and wil be credited against the Delivered Price of the Vehicle for purposes ‘of computing the Book Value of the Vehicle under Section 3(¢). Lessee agrees to pay Lessor the “Total Initial Charges” set forth in each Schedule on the due date ofthe first monthly rental payment under such Schedule, Lessee agrees to pay Lessor the "Service Charge Due at Lease Termination” set forth in each Schedule atthe end of the applicable Term (whether by reason of expiration, early termination or otherwise).

(b) In the event the Term for any Vehicle ends prior to the last day ofthe scheduled Term, whether as a result of a default by Lessee, a Casuelty Occurrence or any other reason, the rentals and management fees paid by Lessee will be recalculated in accordance withthe rule of 78’s and the adjusted amount will be payable by Lessee to Lessor on the termination date,

(6) Lessee agrees to pay Lessor within thirty (30) days after the end ofthe Term for each Vehicle, additional rent equal othe excess, if any, ofthe Book Value of such Vehicle over the greater of () the wholesale value of such Vehicle as determined by Lessor in good faith or (i) except as provided below, twenty percent (20%) ofthe Delivered Price of such Vehicle as sat forth in the applicable Schedule. If the Book Value of such Vehicle is less than the greater of (i the wholesale value of such Vehicle as determined by Lessor in good faith or (ji) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as sot forth in the applicable Schedule, Lessor agrees to pay such deficiency to Lessee as a terminal rental adjustment within thirty (30) days after the end of the applicable Term. Notwithstanding the foregoing, if () the Term for a Vehicle is greater than forty-cight (48) months (including any extension ofthe Term for such Vehicle, (i) the mileage on a Vehicle atthe end ofthe Term is greater than 15,000 miles per year on average (prorated on a daily basis) (ie. ifthe mileage on a Vehicle with a Term of thirty-six (36) months is greater than 45,000 miles) or (ji) in the sole judgment of Lessor, a Vehicle has been subject to damage or any abnormal or excessive wear and tea, the calculations described in the two immediately preceding sentences shall be made without giving effect to clause i) in each such sentence. The “Book Value” ofa Vehicle means the sum of (i) the “Delivered Price” of the Vehicle as set forth in the applicable Schedule minus (i the total Depreciation Reserve paid by Lessee to Lessor wth respect to such Vehicle plus (i) all accrued and unpaid rent andlor other amounts owed by Lessee with

respact to such Vehicle,

@) Any security deposit of Lessee will be returned to Lessee at the end of the applicable Term, except that the deposit will fist be applied to any losses and/ or damages suffered by Lessor as a result of Lessee’s breach of or default under this Agreement and/or to any other amounts then owed by Lessee to Lessor.

(©) Any rental payment or other amount owed by Lessee to Lessor which isnot paid within twenty (20) days after its due date will accrue interest, payable ‘on demand of Lessor, from the date due until paid in full ata rate per annum equal to the lesser of (i) Eighteen Percent (18%) por annum or (i) the highest rate permitted by applicable aw (the “Default Rate")

(f) If Lessee fails to pay any amount due under this Agreement or to comply with any of the covenants contained inthis Agreement, Lessor, Servicer or any ‘other agent of Lessor may, at its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor in connection therewith will be repayable by Lessee to Lessor upon demand together with interest thereon at the Default Rate

Initials: EFM. Customer.

(@) Lessoe’s obligations to make all payments of rent and other amounts under this Agreement are absolute and unconditional and such payments shall be ‘made in immediately available funds without setoff, counterclaim or deduction of any kind, Lessee acknowladges and agraes that neither any Casualty Occurrence to any Vehicle nor any defect, unfitness or lack of governmental approval in, of, or with respect to, any Vehicle regardless of the cause or consequence nor any breach by Enterprise Fleet Management, Inc. of any maintenance agreement between Enterprise Fleet Management, Inc. and Lessee covering any Vohicle regardless ofthe cause or consequence will relieve Lessee from the performance of any of ts obligations under this Agreement, including, without limitation, the payment of rent and other amounts under this Agreement,

4, USE AND SURRENDER OF VEHICLES: Lessee agrees to allow only duly authorized, licensed and insured drivers to use and operate the Vehicles, Lessee agrees to comply with, and cause its drivers to comply with, all laws, statutes, rules, regulations and ordinances and the provisions of all insurance policies affecting or covering the Vehicles or their use or operation, Lessee agrees to keap the Vehicles free ofall lens, charges and encumbrances. Lessee agrees that inno event will any Vehicle be used or operated for transporting hazardous substances or persons for hire, for any illegal purpose orto pull trallers that exceed the manufacturers trailer towing recommendations. Lessee agrees that no Vehicle is intended tobe or will be utilized as a "school bus” as defined in the Code of Federal Regulations or any applicable state or municipal statute or regulation. Lessee agrees not to remove any Vehicle from the continental United States without first obtaining Lessor’s written consent. At the expiration or earlier termination of this Agreement with respect to each Vehicle, or upon demand by Lessor made pursuant to Section 14, Lessee at is risk and expense agrees to return such Vehicle to Lessor at such place and by such reasonable means as may be designated by Lossor, If for any reason Lessee fall to return any Vehicle to Lessor as and when required in accordance with this Section, Lessee agrees to pay Lessor additional rent for such Vehicle at twice the normal pro-rated daily rent. Acceptance of such additional rent by Lessor will in no way limit Lessor’s remedies with respect to Lessee’s failure to return any Vehicle as required hereunder.

COSTS, EXPENSES, FEES AND CHARGES: Lessee agrees to pay al costs, expanses, feos, charges, fines, tickets, penalties and taxes (other than federal and state Income taxes on the income of Lessor) incurred in connection withthe titling, registration, delivery, purchase, sale, rental, use or operation of the Vehicles during the Term. If Lessor, Servicer or any other agent of Lessor incurs any such costs or expenses, Lessee agrees to promptly reimburse Lessor for the same,

6, LICENSE AND CHARGES: Each Vehicle willbe titled and licensed in the name designated by Lessor at Lessee’s expanse, Certain other charges relating to the acquisition of each Vehicle and paid or satisfied by Lessor have been capitalized in determining the monthly rental, treated as an intial charge or otherwise charged to Lessee. Such charges have been determined without reduction for trade-in, exchange allowance or other credit attributable to any Lessor-owned vehicle

REGISTRATION PLATES, ETC.; Lessee agrees, at its expense, to obtain in the name designated by Lessor all registration plates and other plates, permits, Inspections andlor licenses required in connection with the Vehicles, except for the initial registration plates which Lessor will obtain at Lessee’s expense. The parties agree to cooperate and to furnish any and all information or documentation, which may be reasonably necessary for compliance with the provisions of this Section or any federal, state or local law, rule, regulation or ordinance. Lessee agrees that it will not permit any Vehicle to be located in a state other than the state in which such Vehicle is then titled for any continuous period of time that would raquire such Vehicle to become subject to the titling and/or registration

laws of such other state. 8, MAINTENANCE OF AND IMPROVEMENTS TO VEHICLES:

(2) Lessee agrees, at its expense, to () maintain the Vehicles in good condition, repair, maintenance and running order and in accordance with all ‘manufecturer’s instructions and warranty requirements and all legal requirements and (i) furnish all labor, materials, parts and other essentials required for the proper operation and maintenance of the Vehicles. Any alterations, additions, replacement parts or improvements to Vehicle wll become and remain the property of Lessor and will be returned with such Vehicle upon such Vehicle’s return pursuant to Section 4, Notwithstanding the foregoing, so long as no Event of Default has occurred and is continuing, Lessee shall have the right to remove any additional equipment installed by Lessee on a Vehicle prior to returning such Vehicle to Lessor under Section 4. The value of such alterations, additions, replacement parts and improvements will in na instance be regarded as rent. Without the prior written consent of Lessor, Lessee will not make any alterations, additions, replacement parts or improvements to any Vehicle which detract from its ‘economic value or functional utility. Lessor will not be required to make any repairs or replacements of any nature or description with respect to any Vehiale, to maintain or repair any Vehicle orto make any expenditure whatsoever in connection with any Vehicle or this Agreement.

(0) Lessor and Lessee acknowledge and agree that if Section 4 of a Schedule includes a charge for maintenance, () the Vehicle(s) covered by such Schedule are subject to a separate maintenance agreement between Enterprise Fleet Management, Inc. and Lessee and (ji) Lessor shall have no liability or responsibilty, for any failure of Enterprise Fleet Management, Inc. to perform any ofits obligations thereunder or to pay or reimburse Lessee for its payment of any costs and expenses incurred in connection with the maintenance or repair of any such Vehicle(s).

SELECTION OF VEHICLES AND DISCLAIMER OF WARRANTIES:

(@)_ LESSEE ACCEPTANCE OF DELIVERY AND USE OF EACH VEHICLE WILL CONCLUSIVELY ESTABLISH THAT SUCH VEHICLE IS OF A SIZE, DESIGN, CAPACITY, TYPE AND MANUFACTURE SELECTED BY LESSEE AND THAT SUCH VEHICLE IS IN GOOD CONDITION AND REPAIR AND IS SATISFACTORY IN ALL RESPECTS AND IS SUITABLE FOR LESSEE’S PURPOSE. LESSEE ACKNOWLEDGES THAT LESSOR IS NOT A MANUFACTURER OF ANY VEHICLE OR AN AGENT OF A MANUFACTURER OF ANY VEHICLE.

(b) LESSOR MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY VEHICLE, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO CONDITION, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE, IT BEING AGREED THAT ALL SUCH RISKS ARE TO BE BORNE BY LESSEE. THE VEHICLES ARE LEASED “AS IS," “WITH ALL FAULTS.” All warranties made by any supplier, vendor andior manufacturer ofa Vehicle are hereby assigned by Lessor to Lessee forthe applicable Term and Lessee’s only remedy, if any, is against the supplier, vendor or manufacturer ofthe Vehicle.

Initials: EFM. Customer__

(6) None of Lessor, Servicer or any other agent of Lessor willbe liable to Lessee for any liabilit loss, damage (direct, incidental or consequential) ‘or expense of any kind or nature, caused directly or indirectly, by any Vehicle or any inadequacy of any Vehicle for any purpose or any defect (latent or patent) in any Vehicle or the use or maintenance of any Vehicle or any repair, servicing or adjustment of orto any Vehicle, or any delay in providing or failure to provide any Vehicle, or any interruption or loss of service or use of any Vehicle, or any loss of business or any damage whatsoever and however caused, In addition, none of Lessor, Servicer or any other agent of Lessor will ave any lability to Lessee under this Agreement or under any order authorization form executed by Lessee if Lessor is unable to locate or purchase a Vehicle ordered by Lessee or for any delay in delivery of any Vehicle ordered by Lessee.

40, RISK OF LOSS: Lessee assumes and agrees to bear the entire risk of loss of, theft of, damage to or destruction of any Vehicle from any cause whatsoever (Casualty Occurrence”) In the event of a Casualty Occurrence to a Vehicle, Lessee shall give Lessor prompt notice ofthe Casualty Occurrence and thereafter will place the applicable Vehicle in good repair, condition and working order, provided, however, tat ifthe applicable Vehicle is determined by Lessor to be lost, stolen, destroyed or damaged beyond repair (a “Totaled Vehicle”), Lessee agrees to pay Lessor no later than the date thirty (30) days after the date of the Casualty Occurrence the amounts owed under Sections 3(5) and 3© with respect to such Totaled Vehicle. Upon such payment, this Agreement wil terminate with respect to such Totaled Vehicle.

‘11, INSURANCE:

(@) Lessee agrees to purchase and maintain in force during the Term, insurance policies in at least the amounts listed below covering each Vehicle, to be written by an insurance company or companies satisfactory to Lessor, insuring Lessee, Lessor and any other person or entity designated by Lessor against any damage, claim, suit, ation or liability

(i) Commercial Automobile Liability Insurance (including Uninsured/Underinsured Motorist Coverage and No-Fault Protection where required by law) for the limits listed below (Note - $2,000,000 Combined Single Limit Bodily Injury and Property Damage with No Deductible is required for each Vehiole capable of transporting more than 8 passengers)

State of Vehicle Registration

Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont

Florida

Coverage

$1,000,000 Combined Single Limit Bodily Injury and Property Damage = No Deductible

$500,000 Combined Single Limit Bodily Injury and Property Damage

‘of $100,000 Bodily Injury Per Person, $300,000 Per Occurrence and {$50,000 Property Damage (100/300/50) - No Deductible

All Other States $300,000 Combined Single Limit Bodily Injury and Property Damage

‘or $100,000 Bodlly Injury Per Person, $300,000 Per Occurrence and {$50,000 Property Damage (100/300/50) - No Deductible

(i) Physical Damage Insurance (Collision & Comprehensive): Actual cash value ofthe applicable Vehicle, Maximum deduetible of $500 per occurrence ~ Collision and $250 per occurrence - Comprehensive).

If the requirements of any governmental or regulatory agency exceed the minimums stated in this Agreement, Lessee must obtain and maintain the higher insurance requirements, Lessee agrees that each required policy of insurance will by appropriate endorsement or otherwise name Lessor and any other person cor entity designated by Lessor as addtional insureds and loss payees, as thelr respective interests may appear. Further, each such Insurance policy must provide the following: i) thatthe same may not be cancelled, changed or modified until after the insurer has given to Lessor, Servicer and any other person o entity designated by Lessor a least thirty (30) days prior written notice of such proposed cancellation, change or modification, (i) that no actor default of Lessoe or any other person or entity shall affect the right of Lessor, Servicer, any other agent of Lessor or any oftheir respective successors or assigns to recover under such policy or policies of insurance in the event of any loss of or damage to any Vehicle and (i) that the coverage is “primary coverage" forthe protection of Lessee, Lessor, Servicer, any other agent of Lessor and their respective suacessors and assigns notwithstanding any other coverage carried by Lessee, Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns protecting against similar risks. Original certificates evidencing such coverage and naming Lessor, Servicer, any other agent of Lessor and any other person or entity designated by Lessor as additional insureds and loss payees shall be furnished {0 Lessor prior to the Delivery Date, and annually thereafter andior as reasonably requested by Lessor from time to time, In the avent of default, Lessee hereby appoints Lessor, Servicer and any other agent of Lessor as Lessee’sattorney-in-fct to receive payment of, to endorse all checks and other documents and to take any other actions necessary to pursue insurance claims and recover payments if Lessee fails to do so. Any expense of Lessor, Servicer or any other agent of Lessor in adjusting or collecting insurance shall be borne by Lessee,

Lessee, its drivers, servants and agents agree to cooperate fully with Lessor, Servicer, any other agent of Lessor and any insurance carriers in the investigation, defense and prosecution of all claims or suits arising from the use or operation of any Vehicle. If any claim is made or action commenced for death, personal injury or property damage resulting from the awnership, maintenance, use or operation of any Vehicle, Lessee wil promptly notify Lessor of such action or claim ‘and forward to Lessor a copy of every demand, notice, summons or other process received in connection with such claim or action.

(0) Notwithstanding the provisions of Section 11(a) above: () if Section 4 of a Schedule includes a charge for physical damage waiver, Lessor agrees that (A) Lessee will not be required to obtain or maintain the minimum physical damage insurance (collision and comprehensive) required under Section 11(a) for the Vehicle(s) covered by such Schedule and (8) Lessor will assure the risk of physical damage (collision and comprehensive) to the Vehicle(s) covered by ‘such Schedule; provided, however, that such physical damage waiver shall not apply to, and Lessee shall be and remain liable and responsible for, damage to ‘a covered Vehicle caused by wear and tear or mechanical breakdown or failure, damage to of loss of any parts, accessories or components added to a covered

Initials: EFM, Custorner__

Vehicle by Lessee without the prior written consent of Lessor andlor damage to or loss of any property and/or personal effects contained in a covered Vehicle. in the event ofa Casualty Occurrence to a covered Vehicle, Lessor may, at its option, replace, rather than repair, the damaged Vehicle with an equivalent vehicle, hich replacement vehicle will then constitute the “Vehicle” for purposes ofthis Agreement; and (i) if Section 4 of a Schedule includes a charge for commercial automobile lability enrollment, Lessor agrees that it wl, at its expense, obtain for and on behalf of Lessee, by adding Lessee as an adeitional insured under a commercial automobile lability insurance policy issued by an insurance company selected by Lessor, commercial automobile liability insurance satisfying the minimum commercial automobile liability insurance required under Section 11(a for the Vehicles) covered by such Schedule. Lessor may at any time during the applicable Term terminate said obligation to provide physical damage waiver and/or commercial automobile ibility enrollment and cancel such physical damage ‘waiver andlor commercial automobile lability enrollment upon giving Lessee at least ten (10) days prior written notice, Upon such cancellation, insurance in the minimum amounts as set forth in 11(a) shall be obtained and maintained by Lessae at Lessee’s expense, An adjustment will be made in monthly rental charges payable by Lessee to reflect any such change and Lessee agrees to furnish Lessor with satisfactory proof of insurance coverage within ten (10) days after mailing ‘of the notice, In addition, Lessor may change the rates charged by Lessor under this Section 11(b) for physical damage waiver and/or commercial automobile liability enrollment upon giving Lessee a least thirty (30) days prior written notice.

42, INDEMNITY: To the extent permitted by state law, Lessee agrees to defend and indemnity Lessor, Servicer, any other agent of Lessor and their respective ‘successors and assigns from and against any and al losses, damages, liabilities, suits, claims, demands, costs and expenses (including, without limitation, reasonable attorneys’ fees and expenses) which Lessor, Servicer, ay other agent of Lessor or any oftheir respective successors or assigns may incur by reason ‘of Lessee’s breach or violation of, or failure to observe or perform, any term, provision or cavenant of this Agraement, or as a result of any loss, damage, theft or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle. The provisions of this Section 12 shall survive any expiration or termination ofthis Agreement. Nothing herain shall be deemed to affect the rights, privileges, and immunities of Lessee and the foregoing indemnity provision is not intended to be a waiver of any sovereign immunity afforded to Lessee pursuant tothe law,

43, INSPECTION OF VEHICLES; ODOMETER DISCLOSURE; FINANCIAL STATEMENTS: Lessee agrees to accomplish, at its expense, all inspections of the Vehicles required by any governmental authority during the Term, Lessor, Servicer, any otter agent of Lessor and any of their respective successors or assigns. will have the right to inspect any Vehicle at any reasonable time(s) during the Term and for this purpose to enter into or upon any building or place where any Vehicle is located. Lessee agrees to comply with all odometer disclosure laws, rules and regulations and to provide such written and signed disclosure information on such forms and in such manner as directed by Lessor, Providing false information or failure to complete the odometer disclosure form as required by law may result in fines and/or imprisonment. Lessee hereby agrees to promplly deliver to Lessor such financial statements and other financial information regarding Lessee as Lessor may from time to time reasonably request.

44, DEFAULT; REMEDIES: The following shall constitute events of default (‘Events of Default") by Lessee under this Agreement: (a) if Lessee fails to pay when due any rent or other amount due under this Agreement and any such failure shall ramain unremedied for ten (10) days; (b) if Lessee fails to perform, keep or ‘observe any term, provision or covenant contained in Section 11 ofthis Agreement; © if Lessee fils to perform, Keep or observe any other term, provision or ‘covenant contained in this Agreement and any such failure shall remain unremedied for thirty (30) days after written notice thereof is given by Lessor, Servicer or any other agent of Lessor to Lessee; () any seizure or confiscation of any Vehicle or any ather act (other than a Casualty Occurrence) otherwise rendering any Vehicle unsuitable fr use (as determined by Lessor); () if any present or future guaranty in favor of Lessor of all or any partion of the obligations of Lessee under this Agreement shall at any time for any reason cease to be in full force and effector shall be dectarad to be null and void by a court of competent jurisdiction, or ifthe validity or enforceability of any such guaranty shall be contested or denied by any guarantor, or if any guarantor shall deny that i, he or she has any further liability or obligation under any such guaranty or if any guarantor shall fll comply with or observe any ofthe terms, provisions or conditions contained in any such guaranty; (f) the occurrence of a material adverse change inthe financial condition or business of Lessee or any guarantor, or (Q) if Lessee or any guarantor is in default under or falls to comply with any other present or future agreement with or in favor of Lessor, The Crawford Group, Inc. or any direct or indirect subsidiary of The Crawford Group, Inc…For purposes ofthis Section 14, the term “guarantor” shall mean any present or future guarantor of all or any portion of the obligations of Lessee under this Agreement.

Upon the occurrence of any Event of Default, Lessor, without notice to Lasse, wil have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of tho Term), Lessor, Servicer, any othor agent of Lessor and any of Lessor’ independent contractors shall have the right to enter upon any’ premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee ofits obligations under this Agreement; © Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any oftheir respective successors ‘or assigns by reason of Lessee’s default including, to the extent permitted by applicable law, all casts and expenses, including court costs and reasonable attorneys’ fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any oftheir respective successors or assigns in attempting or effecting ‘enforcement of Lessors rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy ar insolvency proceedings; (@) upon written notice to Lessee, Lessor may terminate Lessee’s rights under this Agreement; () with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3© ofthis Agreement (and, if Lessor does not recover possession of a Vehicle, () the estimated wholesale value of such Vehicle for purposes of Section 3() shall be deemed to be $0.00 and (ithe calculations described inthe frst two sentences of Section 3() shall be ‘made without giving effect to clause (i in each such sentence); and/or (F) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. A termination ofthis Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee’s obligation to pay all amounts due for periods prior tothe effective date of such termination or Lessee’s obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative.

ASSIGNMENTS: Lessor may from time to time assign, pledge or transfer this Agreement and/or any or all fits rights and obligations under this Agreement to any person or entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this, ‘Agreement to pay al sch amounts to such assignee, pledgee or transferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under this Agreament will have all ofthe rights and obligations that have been assigned to it. Lessee’s rights and interest in and to the Vehicles are and will continue

Initials: EFM, Customer

at all times to be subject and subordinate in all respocts to any assignment, pledge or transfer now or hereafter executed by Lessor with or in favor of any such assigneo, pledgee or transferee, provided that Lessee shall have the right of quiet enjoyment ofthe Vehicles so long as no Event of Default under this Agreement has occurred and is continuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable by the Lessee under any provisions of this Agreoment shall be absolute and unconditional and shall nol be subject to any abatement whatsoever, of to any defense, seloff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehiale, or by reason of any indebtedness or liability howsoever and whenever arising ofthe Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason,

Without the prior written consent of Lessor, Lessee may not assign, sublease, transfer or pledge this Agreement, any Vehicle, or any interest inthis Agreement or in and to any Vehicle, or permit its rights under this Agreement or any Vehicle to be subject to any ian, charge or encumbrance. Lessee’s interest in this Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession of any Vehicle (except ‘or the sole purpose of repair or service of such Vehicle) without the prior written consent of Lessor.

MISCELLANEOUS: This Agreement contains the entire understanding ofthe parties. This Agreement may only be amended or modified by an instrument in ting executed by both parties. Lessor shall nat by any act, delay, omission or otherwise be deemed to have waived any ofits rights or remedies Under this ‘Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of any right or remedy under this Agreement on any one occasion shall not be construad as a bar to any right or remedy, which Lessor would otherwise have on any future occasion, If any term or provision ofthis Agreement or any application of any such term or provision is invalid or unenforceable, the remainder ofthis ‘Agreement and any other application of such term or provision wil not be affected thereby. Giving of all notices under this Agreement will be sufficient if mailed by certiied mailto a party a its address sot forth bolow or at such other address as such party may provide in writing from time to time. Any such notice mailed to such addrass will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mall, postage prepaid. Lessee will promptly notify Lessor of any change in Lessee’s address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the counterpart marked “ORIGINAL” by Lessor will be the original lease for purposes of applicable law. Alf the representations, warranties, covenants, agreements and obligations of each Lessee under this Agreement (if more than one) are joint and several

17, SUCCESSORS AND ASSIGNS; GOVERNING LAW: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance withthe substantive laws ofthe State of Missouri (determined without reference to conflict of law principles)

18, NON-PETITION: Each party hereto hereby covenants and agrees that, prior to the date which is one year and one day after payment in ful ofall indebtedness ‘of Lessor, it shall not institute against, or join any other person in instituting against, Lessor any bankruptey, reorganization, arrangement, insolvency or liquidation proceedings or other similar proceeding under the laws of the United States or any state of the United States. The provisions of this Section 18 shall ‘survive termination of this Master Equity Lease Agreement,

NON-APPROPRIATION: Lessee’s funding of this Agreement shall he on a Fiscal Year basis and is subject to annual appropriations. Lessor acknowledges that Lessee is a municipal corporation, is precluded by the County or State Constitution and other laws from entering into obligations that financially bind future governing bodies, and that, therefore, nothing in this Agreement shall constitute an obligation of future legislative bodies of the County or State to appropriate funds for purposes ofthis Agreement. Accordingly the parties agree that the lease terms within this Agreement or any Schedules relating hereto are contingent ‘upon appropriation of funds. The parties further agree that should the County or State fll to appropriate such funds, the Lessor shall be paid all rentals due and owing hereunder up until the actual day of termination. In addlton, Lessor reserves the right to be paid for any reasonable damages. These reasonable damages will be limited tothe losses incurred by the Lessor for having to sell the vehicles on the open used car market prior to the end ofthe schedulad term (as dotermined in Section 3 and Section 14 of this Agreement).

IN WITNESS WHEREOF, Lessor and Lessee have duly executed this Master Equity Lease Agreement as ofthe day and year first above written.

Lessee: LESSOR: Enterprise FM Trust By: Enterprise leet Management, Inc its attorney infect By By Tie Tite: ‘Address: Address:

Date Signed) Date Signed:

Initials: EFM, Customer

erprise’

FLEET MANAGEMENT

MAINTENANCE MANAGEMENT AND FLEET RENTAL AGREEMENT.

This Agreement is entered into as of the day of , by and between Enterprise Fleet Management, Inc., a Missouri corporation, doing business as “Enterprise Fleet Management” (“EFM”), and {the "Compary’)

WITNESSETH:

ENTERPRISE CARDS: Upon request from the Company, EFM will provide a driver information packet outining its vehicle maintenance program (the “Program”) and a card (“Card”) for each Company vehicle included in the Companys request. All drivers of vehicles subject to this Agreement must be a representative ofthe Company, its subsidiaries or affiliates. All Cards issued by EFM upon request ofthe Compatiy shall be subject to the terms ofthis Agreement and the responsibilty ‘of the Company. All Cards shall bear an expiration date,

‘Cards issued to the Company shall be used by the Company in accordance with this Agreement and limited solely o purchases of certain products and services for ‘Company vehicles, which are included in the Program. The Program is subject to all other EFM instructions, rules and regulations which may be revised from time to time by EFM, Cards shal remain the property of EFM and returned to EFM upon expiration or cancellation.

2, VEHICLE REPAIRS AND SERVICE: EFM will provide purchase order contol by phone or in writing authorizing charges fr repairs and sarvice ovr $79, or such ‘ther amount as may be established by EFM from time to time under the Program. All charges for repairs and services will be invoiced to EFM. Invoices wil ba reviewed by EFM for accuracy, proper application of potential manufacture’ warranties, application of potential discounts and unnecessary, unauthorized repairs.

Notwithstanding the above, in the event the repairs and service are the result of damage from an accident or other non-maintenance related cause (Including glass claims), those matters will be refered to the Company/s Fleet Manager. Ifthe Compary prefers that EFM tandle the damage repair, the Company agrees to assign the administration ofthe matter to EFM, EFM will administer such claims ints disoretion. The fees for this service will be up to $125.00 per claim and the Company. agrees to reimburse for repairs as outlined in this agreement. If the Company desires the assistance of EFM in recovering damage amounts from at fault third parties, a Vohicle Risk Management Agreement must be on file for the Company.

BILLING AND PAYMENT: All audited invoices pald by EFM on behalf of the Company will be consolidated and submitted tothe Company on a single monthly invoice for the entre Company fleet covered under this Agreement. The Company is lable for, and will pay EFM within ten (10) days after receipt of an invoice or stalement for, all purchases invoiced to the Company by EFM, which were paid by EFM for or on behalf of the Company. EFM will be entitled to retain for its own ‘account, and treat as being paid by EFM for purposes of this Agreement, any discounts it receives from a supplier with respect to such purchases which are based cn the overall volume of business EFM provides to such suppor and not solely the Company’s business. EFM will exercise due care to prevent additional charges from being incurred once the Company has notified EFM of its desire to cancel any outstanding Card under this Agreement. The Company will use its best efforts to obtain and return any such cancelled Card,
RENTAL VEHICLES: The Card will authorize the Company’s representative to arrange for rental vehicles with a subsidiary of Enterprise Rent-A-Car Company for a maximum of two (2) days without prior authorization. Extensions beyond two (2) days must be granted by an EFM representative. The Company assumes all responsibilty forall rental agreements arranged by EFM witha subsidiary of Enterprise Rent-A-Car Company through an EFM representative or through the use of the Card. All drivers must be atleast 21 years of age, hold vali driver’s license, be an employee of the Company or authorized by the Company through established reservation procedures and meet other applicable raqurements of the applicable subsidiary of Enterprise Rent-A-Car Company.

5, NO WARRANTY: EFM MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO PRODUCTS, REPAIRS OR SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY, COMPLIANCE WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE, QUALITY OR FITNESS FOR USE. Any defect inthe performance of any product, repair or service will not relieve the Company from its obligations under this Agreement, including without limitation the payment

+o EFM of monthly invoices.

CANCELLATION: Either party may cancel any Card under this Agreemant or this Agreement in its entirety a anytime by giving written notice to the other party. ‘The cancellation of any Gard or termination ofthis Agreement will not affect any rights or obligations under this Agreement, which shall have previously accrued or shall thereafter arse with respect fo any occurrence prior to such cancellation or termination. A Card shall be immediately returned to EFM upon cancellation to: Enterprise Flet Management, 600 Corporate Park Drive, St. Louis, MO 63105, Attention: Enterprise Gard Department. Notice to EFM regarding the cancellation of any ‘Card shall specify the Card number and identity the Company’s representative, Inthe case ofa terminated representative, such notice shall include a brie description ofthe efforts mede to reclaim the Card,

All notices of cancelation or termination under this Agreement shall be mailed postage prepald by registered or certified mail, or sent by express ivery service, to the other party at its address set forth on the signature page of this Agreement or at such other address as such party may provide in writing from time to time. Any such notice sent by mail willbe effective three (3) days after deposit in the United States mail, duly addressed, with registered or catlfied mail postage prepaid. Ary such notice sent by express overnight delivery service wil be effective one (1) day after deposit with such dalivery service, duly addressed, with delivery fees prepaid, The Company will promptly notify EFM of any chango in the Company’s address,

Initials: EFM, Customer.

‘8. FEES: EFM will charge the Company forthe service under this Agreement § “por month per Card, plus @ one time set-up fee of $

MISCELLANEOUS: This Agreement may be amended only by an agreement in writing signed by EFM and the Company. This Agreement is governed by the substantive laws of the State of Missouri (determined without reference to confit of law principles).

IN WITNESS WHEREOF, EFM and the Company have executed this Maintenance Management and Fleet Rental Agreement as of the day and year first above written.

Company: EFM: Enterprise Fleet Management, Inc. by: a By:

Tiles Tile

Address: Address:

Date Signed: Date Signed:

Initials: EFM, Customer.

nterprise

FLEET MANAGEMENT

(MAINTENANCE AGREEMENT This Maintenance Agreement (this “Agraement”) is made and entered into this, day of __, by Enterprise Fleet Management, Inc, a Missouri corporation (“EFM”), and (“Lessee”) WITNESSETH

4, LEASE, Reference is hereby made to that certain Master Lease Agreement dated as ofthe cay of. by and between Enterprise FM Trust, a Delaware statutory trust, as lessor (“Lessor”), and Lessee, as lessee (es the same may from time to time be amendad, modified, extended, renewed, supplemented or restated, the “Lease"). All capitalized terms used and not otherwise defined inthis Agreement shall ave the respective meanings ascribed to them in the Lease.

COVERED VEHICLES. This Agreement shall only apply to those vehicles leased by Lessor to Lessee pursuant to the Lease to the extent Section 4 ofthe Schedule for such vehicle includes a charge for maintenance (the "Covered Vehicte(s))
TERM AND TERMINATION. The term of this Agreement (“Term”) for each Covered Vehicle shall begin on the Delivery Date of such Covered Vehicle and shall continue until the last day of the “Term” (as defined inthe Lease) for such Covered Vehicle unless earlier terminated as set forth below. Each of EFM and Lessee shall each have the right to terminete this Agreement effective as of the last day of any calendar month with respect to any or all of the Covered Vehicles upon not less than sixty (60) days prior written notice to the other patty. The termination of this Agreement with respect to any or all ofthe Covered Vehicles shall not affect any rights or obligations under this Agreement which shal ave previously accrued or shall thereafter arse with respect to any occurrence prior to termination, and ‘such rights and obligations shall continue to ba governed by the terms of this Agreement.

4, VEHICLE REPAIRS AND SERVICE. EFM agroes that, uring the Term for the applicable Covered Vehicle and subject to the terms and conditions ofthis ‘Agreement, it wil pay for, or reimburse Lessee for its payment of, all costs and expenses incurred in connection with the maintenance or repair of a Covered Vehicle. This Agreement does not cover, and Lessee wil remain responsible for and pay for, (a) ful, (b) oil and other fluids between changes, © tire rep and replacement, (d) washing (8) repair of damage due to lack of maintenance by Lessee between scheduled services (including, without imitation, failure to maintain, fluid levels), () maintenance or repair of any alterations to a Covered Vehicle or of any ater-merket components (this Agreement covers maintenance and repair only ofthe Covered Vehicles themselves and any factory-installed components and does not cover maintenance or repair of chassis alterations, add-on bodies (including, without limitation, stop vans) or other equipment (including, without limitation, lt gates and PTO controls) whichis installed or modified by a dealer, body shop, upftter or anyone else other than the manufacturer of the Covered Vehicle, (g) any service and/or damage resulting from, related to or arising out of an accident, a collision, theft, fre, freezing, vandalism, riot, explosion, other Acts of God, an abjact striking the Covered Vehicle improper use ofthe Covered Vehicle (including, without limitation, driving over curbs, overloading, racing or ather competition) or Lessee’s failure to maintain the Coverad Vehicle as required by the Lease, (roadside assistance or towing for vehicle maintenance purposes, () mobile services, () the cost of loaner or ranal vehicles or (k ifthe Covered Vehicle is truck, () manual transmission clutch adjustment or roptacement, (i) brake adjustment or replacement or i) font axe alignment. Whenever itis neoessary

{o have a Covered Vehicle serviced, Lessee agrees to have the necessary work performed by an authorized dealar of such Covered Vehicle or by a service faclity| acceptable to EFM. In every case, ifthe cost of such service wll exceed $50.00, Lessee must notify EFM and obtain EFM’s authorization for such service and EFM’s instructions as to where such service shall be made and the extent of service to be obtained. Lessee agrees to furnish an invoice forall service to a Covered Vehicle, accompanied by a copy of the shop or service order (odometer mileage must be shown on each shop or service order). EFM will not be obligated to pay for any unauthorized charges or those exceeding $50.00 for one service on any Covered Vehicle unless Lessee has compliad withthe above terms and conditions, EFM will not have any responsibilly to pay for ary services in excess of the services recommended by the manufacturer, unless otherwise agreed to by EFM. Notwithstanding any other provision of this Agreement to the contrary, (a) all service performed within one hundred twenty (120) days prior to the last day of

the scheduled “Term” (as defined in the Lease) forthe applicable Coverod Vehicle must be authorized by and have the prior consent and approval of EFM and any service not so authorized will be the responsibilty of and be paid for by Lessee and (b) EFM is nt required to provide or pay for any service to any Covered Vehicle

after 100,000 miles

ENTERPRISE CARDS: EFM may a its option, provide Lessee with an authorization card (the “EFM Card”) for use in authorizing the payment of charges incurred in connection with the maintenance of the Covered Vehicles. Lessee agrees to be liable to EFM for, and upon receipt of a monthly or other statement from EFM, Lessee agrees to promptly pay to EFM, all charges made by or for the account of Lessee with the EFM Card (other than any charges which are the responsibility of EFM under the terms of this Agreement). EFM reserves the right to change the terms and conditions forthe use of the EFM Card at anytime, The EFM Card remains the property of EFM and EFM may revoke Lessee’ right to possess or use the EFM Card at any time, Upon the termination ofthis Agreement or upon the demand of EFM, Lessee must return the EFM Card to EFM. The EFM Card is non-transferable

6, PAYMENT TERMS, The amount of the monthly maintenance fee will be listed on the applicable Schedule and willbe due and payable in advance on the first day cof each month. I the first day ofthe Term for @ Covered Vehicle is ather than the first day ofa calendar month, Lessee will pay EFM, on the frst day ofthe Term for such Covered Vehicle, a pro-rated maintenance fee forthe number of days that the Delivery Date precedes the first monthly maintenance fee payment date. Any ‘monthly maintenance fee or other amount owed by Lessae to EFM under this Agreemant whichis not paid within twenty (20) days afer its due date will accrue interest, payable upon demand of EFM, from the date due until paid in full ata rate per annurn equal othe lesser of () Eighteen Percent (18%) per annum or (i) the highest rate allowed by applicable law. The monthly maintenance fee set forth on each applicable Schedule allows the number of miles per month as set forth

Initials: EFM. Customer,

insuch Schedule, Lessee agrees to pay EFM atthe end of the applicable Term (whether by reason of termination of this Agreement or otherwise) an overmileage ‘maintenance fee for any miles in excess of this average amount per month atthe rate set forth inthe applicable Schedule, EFM may, atts option, permit Lessor, as, an agent for EFM, to bill and collect amounts due to EFM under this Agreement from Lessee on behalf of EFM.

NO WARRANTIES. Lessee acknowledges that EFM does not perform maintenance or repair services on the Covered Vehicles but rather EFM arranges for maintenance and/or repair services on the Covered Vehicles to be performed by third parties. EFM MAKES NO REPRESENTATION OR WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY PRODUCTS, REPAIRS OR SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COMPLIANCE WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE OR QUALITY. ANY DEFECT IN THE PERFORMANCE OF ANY PRODUCT, REPAIR ‘OR SERVICE WILL NOT RELIEVE LESSEE OF ITS OBLIGATIONS UNDER THIS AGREEMENT, INCLUDING THE PAYMENT TO EFM OF THE MONTHLY MAINTENANCE FEES AND OTHER CHARGES DUE UNDER THIS AGREEMENT.

LESSOR NOT A PARTY, Lessor is not a party to, and shall have na rights, obligations or dutias under or in respect of, this Agreement.
NOTICES. Any notice or other communication under this Agreement shall be in writing and delivered in person or sent by facsimile, recognized overnight courier or registered or certified mail return receipt requested and postage prepaid, to the applicable party at its address or facsimile number set forth on

the signature page ofthis Agreement, or at such other address or facsimile number as any party hereto may designate as its address or facsimile number for communications under this Agreement by notice so given. Such notices shall be deemed effective on the day on which delivered or sent if delivered in person or sent by facsimile, onthe first (1st) businass day after the day on which sent, if sent by recagnizad overnight courier oron the third (3rd) business day after the day ‘on which mailed, if sent by registered or certified mail

410, MISCELLANEOUS. This Agreement embodies the entre Agreement between the parties relating to the subject matter hereot. This Agraement may be amended only by an agreement in writing signed by EFM and Lessee. Any provision ofthis Agreement which is prohibited or unenforceable in any jurisdiction shall, as

to such jurisdiction, be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement or affecting the validity or enforceability of such provisions in any other jurisdiction, This Agreement shall be binding upon and inure tothe benefit of the parties, hereto and thee respective successors end assigns, except that Lassee may not assign, transferor delegate any of its rights or obligations under this Agreement without the prior written consent of EFM. This Agreement shall be governed by and construed in accordance with the substantive laws of the State of Missouri (without reference to conflict of law principles).

IN WITNESS WHEREOF, EFM and Lessee have executed this Maintenance Agreement as of the day and year first above writen,

LESSEE: EFM: Enterprise Fleet Management, Inc.

By: a By: Ties Title

Address Address:

Attention: Atention:

Foxe Fax

Date Signed: Date Signed)

Customer.

| FLEET emenr Open-End (Equity) Lease Rate Quote Quote No: 4363270

Date 08/08/2019

Prepared For: County of Russell, Vigna AGIAM ESUFHA

unit # Year 2019 Make Dodge Model Charger Series Police 4dr All-wheel Drive Sedan Vehicle Order Type_In-Stock Term 60 State VA _Customertt 694711

Al language and acknowledgments contained in the signed quote

SAATSTOG CapteiizedProacotahici! apply to all vehicles that are ordered under this signed quote. $0.00 * Motor Vehicle Sales Tax 4.1500% State VA $5.00 * Inlial License Fee $0.00 * — Registration Fee Order Information $0.00 Other: (See Page 2) Driver Name $0.00 Capitalized Price Reduction Exterior Color (0 P) White Knuckle Clearcoat $0.00 * Taxon Capitalized Price Reduction Interior Color (01) Black wiHeavy Duty Cloth Bucket & Rear $9,880.00 Gain Applied From Prior Unit Lic. Plate Type Unknown $000 * Taxon Gain On Prior GR 0

$0.00 * Security Deposit $0.00 _* Taxon Incontive( Taxable Incentive Total : $0.00 )

$14,807.00 ‘Total Capitalized Amount (Delivered Price) $231.06 Depreciation Reserve @ 1.5600% $96.12 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor?

$297.48 Total Monthly Rental Excluding Additional Services

‘Additional Fleet Management Master Policy Enroliment Fees

$0.00 Commercial Automobile Labilty Enrollment Liabity Limit $0.00, $0.00 Physical Damage Management CompiColl Deduetible 070 $0.00 FullMaintenance Program® Contract Miles 0 Overtiieage Charge § 0.00 Per Mile Incl # Brake Sets (1 set= 1 Axle) 0 # Ties 0 Loaner Vehicle Not Included $0.00 Adaltional Services SubTotal $.0.00 Use Tax _0.0000% State $297.18 Total Monthly Rental Including Additional Services, $1,048.40 Reduced Book Value at 60 Months

$400.00 Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Notes

Enterprise FM Trust wil be the owner ofthe vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Managemen) wil be the Lessor of suc vehicle under the Master ‘Open - End (Eauity) Lease Agreement and shalhave al ights and obligations of te Lessor under the Master Open-End (Equty) Lease Agreement with espectto such vehicle

ALL. TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this vehicle order, agrees to lease tho vehicio on the trms set forth hereln and inthe Master Equiy Lease Agreement and ‘2976s that Lessor shall have the ight to cllect damages inthe event Lessee fal or efuse to accept dalvery of the ordered vehicle,

Lessee cotfies tha intends that more than 50% of the use ofthe vehicle isto bo in a trade or business ofthe Lessee.

LESSEE County of Russell, Virgnia BY TITLE DATE

“InbIcaT TEMS TO BE BILLED ON DELIVERY. 1 Capitan Price of etic My bo Adustad to Rota rl Menufecrrs vace. Lasse Hereby Asin to Lesor sy Marscue Reblas An! Menfecirer cries nine forhe Lessee, hich bates And neates Have Been Used By Lest to Reduce he Cepaied Price of th Venice

2 Mey Leno Charge Wl Be Austad oR hs ores Raton fe Dovey Dal (Sujet to 2 Pot 5 the csen horn reernces to mntenance festa ee ela fr the nina convanance of Leese, Nottsandng henson f such lances ni wocelSchedltGuce al cach

rnahlenate sre sob perommed by Ertepise Fast Management, ral sh aan a re yee by Lessa coe fre acount of Entre lot Management, Ie, putea tht {ortan separate [iintanance Areemen] ened bys bean Lasoee and Enters Fie Management ne; provided ia such msinlaance eas re ing ied by Erepise FA Tr, nde peyabe the det of Eee Fa Trust slay 96 an aurea ager for eolecin on eh Enea Fac Manage,

FLEET MANAGEMENT

Open-End (Equity) Lease Rate Quote

Quote No: 4363270

Other Totals

Description (B)illed or ©apped. Price

Est, Delievery B $ 150.00 Courtesy Delivery Fee. é $0.00 Total Other Charges Billed $ 190.00) Total Other Charges Capitalized $0.00 $150.00]

Other Charges Total

| ee seat Open-End (Equity) Lease Rate Quote Quote No: 4363381

Date 08/08/2019

Prepared For: Counly of Russell, Vignia ‘AEIAM ESt

Unit # Year 2019 Make Nissan Model Frontior Series SV (AS) 4x4 King Cab 6 ft box 125.9 in. WB.

Vohicle Order Type In-Stock Term 60_State VA _Customertt 594711

1 All language and acknowledgments contained in the signed quote $24,002.00 Capitalized Price of Vehicle apply to all vehicles that are ordered under this signed quote.

$0.00 * Motor Vehicle Sales Tax 4.1500% State VA $500 * Initial License Fee

$0.00 * — Registration Fee Order Information

$0.00 Other: (See Page 2) Driver Name

$0.00 Capitalized Price Reduction Exterior Color

$0.00 * Taxon Capttalized Price Reduction Interior Color (0) Graphite wiCloth Seat Trim $ 9,880.00 Gain Applied From Prior Unit Lic. Plate Type Unknown

$0.00 * Taxon Gain On Prior GRO.

$0.00 * — Security Deposit $0.00 _* Taxon Incentive( Taxable Incentive Total : $0.00)

$14,122.00 Total Capitalized Amount (Delivered Price) $ 190.65 Depreciation Reserve @ 1.350% $67.90 Monthly Lease Charge (Based on Interest Rate - Subject to Floor?

$287.95 Total Monthly Rental Excluding Additional Service

Additional Fleet Management Master Policy Enrollment Fees

$0.00 Commercial Automobile Libilty Enrollment Liability Limit $0.00, $0.00 Physical Damage Management ‘Comp/Coll Deductible 00 $64.7 FullMaintenance Program! Contract Miles 100,000 Overtilleage Charge § 0.1000 Per Mile Inch # Brake Sots (1 set= 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included 36477 Additional Services SubTotal $0.00 Use Tax _0.0000% State $322.72 ‘Total Monthly Rental Including Additional Services $2,688.00 Reduced Book Value at 60 Months $400.00 Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Notes

Enterprise FM Trust wil be the onner ofthe vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Managemen) willbe the Lessor of such vehicle under the Master ‘Open - End (Equty) Lease Agreement and shall have al ights and obligations of the Lessor under the Mastor Open - End (Equity) Lease Agreement wih respect to such vehicle,

ALL TAX AND LICENSE FEES 70 BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this vehicle order, agrees ta lease the vehicle on te forms sot forth heeln an inthe Master Equily Lease Agreement and ‘grees that Lessor shall have the right fo collet damages inthe event Lessee falls or efuses to accept dlvery ofthe ordered vehicle.

Lessee certes tat itends that mare than 50% ofthe use of the vehicles to be ina ado or business of the Lessee,

LESSEE County of Russell, Vignia BY TITLE DATE

“INDICATES eM TO BE BILLED ON DELIVERY. " Gepitstze Peo of Vide Maybe Ade o Ral Fl Manta’ nye Lasso Hereby Aston Lessor any Mantes Rabas Ar Marcie Inenves nad forth Lessee, We Rebates Arr Ieetes Have Ban Used By Lassoro Rats ha Capaldi of ta Veni,

2 ont Lease Chars Wl Be Acco to Rafe toast Rte onto Dlvay Date (Sujet io = Fen) ‘The inekn ano erences to malrenecofesservces ar =a fr th anise convenes of estes, Notwhstaning he nse of sch refrocesin thi vectScheduleOust ash

Inahuonance sevens ate ob pvered ty Enea Fleet Menapament I, ni zach aerate fe te pay by Loss solo fr he account Eres let Management Ine, pusuet tht ‘tain soptaePshlanaceAateoment] etre i by and betes Lasts and Enters Peet Menage, epi et uch milanancooos eo bing bilo by Eres FM Trt and are pays

fe dotlon of Energie FA Tras slay 8 an auarzed agent fr alecton ono Enis Fle Manspemnet nc

FLEET | MANAGeMenr

Open-End (Equity) Lease Rate Quote

Quote No: 4363381

Other Totals

Description (Bjilled or ©apped Price Est. Dellever 8 § 150.00 Courtesy Delivery Fee c $0.00 ‘otal Other Charges Billed $ 150.00 ‘Total Other Charges Capitalized $0.00 Other Charges Total $ 160.00]

Quote No: 4363349

| FREE. Open-End (Equity) Lease Rate Quote

MANAGEMENT

Date 08/08/2019

Prepared For: Counly of Russell, Vigna AEIAM E81

Unit Year 2019 Make RAM Model 2500 Series ‘Tradesman 4x4 Crew Cab 149 in. WB.

Vehicle Order Type In-Stock Torm 60 State VA_Customertt 594711

All language and acknowledgments contained in the signed quote Seo SapinizediPrinasnteiie! apply to all vehicles that are ordered under this signed quote,

$0.00 * — Motor Vehicle Sales Tax 4.1500% State VA $5.00 * Initial License Fee

90.00 * Registration Fee Order Information

$0.00 Other: (See Page 2) Driver Name

$0.00 Capitalized Price Reduction Exterior Color (0 P) Bright White Clearcoat

$0.00 * Taxon Capitalized Price Reduction Interior Color (011) Diesel GrayiBlack witieavy Duty Vinyl 40 $ 9,880.00 Gain Applied From Prior Unit Lie. Plate Type Unknown

$0.00 * TaxonGain On Prior Gyro.

$0.00 * Security Deposit $0.00 _* Taxon Incentive( Taxable Incentive Total : $0.00 )

3 19,446.00 Total Capitalized Amount (Delivered Price) $262.52 Depreciation Reserve @ 1.3500% $88.22 Monthly Lease Charge (Based on interest Rate - Subject to a Floor}?

$360.74 Total Monthly Rental Excluding Additional Servic

Additional Fleet Management Master Policy Enrollment Fees

$0.00 Commercial Automobile Liability Enrollment Liabitty Limit $0.00, $0.00 Physical Damage Management CompiColl Deductible 0/0 $7068 FullMaintenance Program® Contract Miles 100,000 Overtlleage Charge $ 0.1000 Per Mile Incl # Brake Sets (1 sot= 1 Axle) 0 # Tiros 0 Loaner Vehicle Not Included $70.88 ‘Additional Services SubTotal $0.00 Use Tax _0,0000% State $421.42 Total Monthly Rental Including Additional Services $3,694.80 Reduced Book Value at 60 Months $400.00 ‘Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conaitions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Notes

Enterprise FM Trust wil be the nner ofthe vehicle covered by thie Quote. Enterprise FM Trust (not Enterprise Fleet Management) wil be the Lessor of such vehicle under the Master (open - End (Equly) Lease Agreement an shall have al ghis and obigations ofthe Lessor under the Master Open-End (Equi) Lease Agreement with respect fo such vehicle

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes thie vehicle order, agrees to lease the vehica on th terms at fort heren and inthe Master Equity Lease Agreement ang ‘agrees that Lessor shall have te right to colt damages nthe event Lessee falls or refuses to accapt delivery ofthe ordered vehicle,

Lessee cettios that intends that more than 50% ofthe use of the vehicle o be in a rade or business of the Lessee,

LESSEE County of Russell, Vignia BY Te DATE

*INOIGATES ITEMS TO Be BILLED ON DELIVERY. " Gaptalzed Pre of Vehicle May be used Resi Fna Marth’ in, Learoe Hereby Asin lo Lessor any Marufacurer Rebs AnOr Maru env ned rth Lessee, Whi Rebates Ano nenthes Heo Boan Used By Lovato Reda the Capea Pe oo Vehicle

2 Monn Lease Charge Wil e usted to Raa! bo ost ate on th Dory Dito (Subject Foo,

‘the ein ave a erence to morons foesevoe ar sll fr th aneeve convenience of Leases, Notwihtandng he neuen of sich fracas nih [ivoicetchoulsOuste) sich Inaonancesovoas aoc be permed by Enea Pet Management, ne, a alzuch msntanance oes se pojbl by Lasse sony fortis sour of Enterprise Flt Mangement in, psu oat (tain sapere sbuenence Agoenani ered in by ar betes Ls and Enpr FlatMinagamen, ie; povided al such milange foes ee bong lod by Exar FM Th near payable the dcton of Enters FM Tas, olay an auharized agent fr colon on eta of Erte Pat Managemen, a.

FLeer | MaNAGemenT

Open-End (Equity) Lease Rate Quote

Quote No: 4363349

Other Totals Description (Bjilled or (G)apped Price

Est, Delievery 8 $ 150.00

Courtesy Delivery Fee c $.0.00

Total Othor Charges Billed $150.00]

‘Total Other Chargos Capitalized $0.00)

Other Charges Total $.150.00|

| eee Open-End (Equity) Lease Rate Quote Quote No: 4363291

Date 08/08/2019

Prepared For: County of Russell, Vignia ‘ABIAM ES1/FHA

unit # Year 2020 Make Dodge Model Durango Sories SXT 4dr Allawheel Drive

Vehicle Order Type In-Stock Term 60 Stato VA _Customertt 594714

: Al Ianguage and acknowledgments contained in the signed quote $ 26,394.00 Capitalized Price of Vehicle’ apply to all vehicles that are ordered under this signed quote.

$0.00 * — Motor Vehicle Sales Tax 4.1500% State VA $6.00 * _ InillalLicense Fee

$0.00 * — Registration Fee Order Information

$0.00 Other: (See Page 2) Driver Name

$0.00 Capitalized Price Reduction Exterior Color

$0.00 * Taxon Capitalized Price Reduction Interior Color (0 1) Black wiCloth Low-Back Bucket Seats or $ 9,880.00 Gain Applied From Prior Unit Lic, Plate Type Unknown

$000 * TaxonGain On Prior GvWR oO

$0.00 * Security Deposit

$0.00 * Taxon Incentive( Taxable Incentive Total : $0.00) $16,514.00 Total Capitalized Amount (Delivered Price) 9222.04 Depreciation Reserve @ 1.2500% $76.69 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor)?

$299.63 Total Monthly Rental Excluding Additional Services Additional Fleot Management ‘Master Policy Enrollment Fees $0.00 Commercial Automobile Liability Enrotiment Liabiity Limit $0.00 $0.00 Physical Damage Management Comp/Coll Deductible 0.10 Overtieage Charge $ 0.1000 Per Mile

$65.00 Full Maintenance Program? Contract Miles 10

Inc: # Brake Sets (1 sot = 1 Axle) 0 Tires 0 Loaner Vehicle Not included $66.00 Additional Services SubTotal $0.00 Use Tax _0.0000% State $364.63 ‘Total Monthly Rental Including Additional Services $3,197.60 Reduced Book Value at 60 Months

$400.00 Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Noes

Enterprise FM Trust wile the ower ofthe vehicle covered by this Quote, Enterprise FM Trust (ot Enterprise Fleet Management) willbe the Lessor of such vehicle uncer the Master (Open-End (Equiy) Lease Agreement and shal have al righ and abigations of he Lessor under the Master Open - End (Equly) Lease Agreement wi respec to such veil.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this vehicle ardar, agrees to lease the vehicle on the tems set forth herein an inthe Master Equity Lease Agreement and ‘agrees that Lessor shal have the right to collet damages in the event Lessee fis or refuses to accep dlvery of the dered vehicle.

Lessee corte that it intends that more than 60% ofthe use of the vehicle o be in rade or business othe Lessee

LESSEE County of Russell, Virgnia BY TLE DATE

“INDICATES TEMS TO HE BILLED OW DELWERY. 1 Gaptstee rice of Veco oy be Asoo Ret Fal Manure’ Ink. Leases Harsby Ase Lesa any Mnufstucr Rebate Aor Manuface eves nd fr he Lasse, ich

Rabat Aor nantes Have Bean Used By Lssor Redo tho Cie Pee te Veticl

2 Mon Laas Charge Wl Be jt to Rell the ries Rete on th Debary Date (Seco a Fee) tho chan hare of references to mainenaosfeeeesns sale forthe anniv convenience of Losses. Notisanda hs ncn of su retraces ni (hncesSchelrGu, ll sich

rnshuerance svn area be porto by Eerie Flee Mepement ne an alsich msntenanes fess se paybiby Loss sof: he aoceuntf Eres Fle Msnegenek nc, pus oth ‘aan separate hsrlenace Area elered by and bates Lesze and Enlist Manogomet Ine; proved het such msintenance fesse beg ied by Enero FH Ts, nar payable fe eon of Energie FM Tr ley aan auarize ae fr alecn on bah of Everclear ne

eee Open-End (Equity) Lease Rate Quote Quote No: 4363291

Other Totals

(B)illed or ©apped Est, Delievery B $150.00] Courtesy Delivery Fee. c $0.00] ‘Total Other Charges Billed $150.00 Total Othor Charges Capitalized $0.00 thor Charges Total $190.00

FLEET -I i Quote No: 4363305 | ee emeny Open-End (Equity) Lease Rate Quote

Date 08/08/2019

Propared For: County of Russell, Vignia, AEIAM ES1

unit # Year 2019 Make Dodge Model Journey Sories SE Adr Allwheel Drive

Vehicle Order Type In-Stock Term 60 State VA_Customertt 594711

: Ail language and acknowledgments contained in the signed quote $21,980.00 Capitalized Price of Vehicle’ apply to all vehicles that are ordered under this signed quote.

$0.00 * Motor Vehicle Sales Tax 4.1500% State VA $5.00 * Initial License Fee

$0.00 * Registration Fee Order Information

$0.00 Other: (See Page 2) Driver Name

$0.00 Capitalized Price Reduction Exterior Color (0 P) Billet Clearcoat

$0.00 * Taxon Capitalized Price Reduction Interior Color (0 !) Black wiPremium Cloth Low-Back Bucket S $9,880.00 Gain Applied From Prior Unit Lic. Plate Type Unknown

$0.00 * Taxon Gain On Prior GVWR 0

$0.00 * Security Deposit $0.00 _* Taxon Incentive( Taxable Incentive Total : $0.00 )

$12,100.00 ‘Total Capitalized Amount (Delivered Price) $163.35 Depreciation Reserve @ 1.2500% $59.96 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor)?

$222.71 Total Monthly Rental Excluding Additional Services

Additional Fleet Management Master Policy Enroliment Fees

$0.00 Commercial Automobile Liability Enrolment Liabitty Limit $0.00 $0.00 Physical Damage Management Comp/Goll Deductible 010 $60.69 FullMaintenance Program? Contract Miles 10 Overtileage Charge § 0.1000 Per Mile Inok # Brake Sets (1 sot= 1 Axle) 9 # Ties 0 Loaner Vehicle Not Included $0068 Additional Services SubTotal $0.00 Use Tax _0,0000% State $283.40 Total Monthly Rental Including Additional Services $2,290.00 Reduced Book Value at 60 Months

$400.00 Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Nows

EEnerpise FM Trust wil be the owner ofthe vehicle covered by this Quote. Enterprise FM Trust (ot Enterprise Flest Management) willbe the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shal have all rights and ebigalions of he Lessor under the Mastar Open - End (Equly) Lease Agreement wit respect o such vehicle.

ALL. TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on te tems setfrt herein an inthe Master Equity Lesse Agresment and ‘agrees that Lessor shall ave the ight to collect damages inthe evant Lessee fais or refuses to aocept dalivery of the ordered vehicle.

Lessae caries that intends that more than 50% of the use of the vehicle tobe in rade or business of the Lessee.

LESSEE County of Russell, Vignia BY TLE DATE

“INDICATES ITEMS TOBE BILLED ON DELIVERY. " Gaptzed ric of Vai Maybe Acre to Rit Fal aout’ tke ‘RebsleeAndOrIcetves Have Been Used By Lotro Redos the Captains Price ft Veil. 2 Manly Lea Charge Wl Be Actos to Ree he rire Rte n tba Daler Da Sue a Fo

‘tho neuson horn of references to nines fale ae sll forthe aninlave corvniensof Loxton. Notvthsansng he lncuson osu rfrnces ni voesSchedrOsote, sich

rnshicnance servis eo be pero by Erase Fs Mamet, Ia, a alleich msntnancs fees ae payatioby Lessa soa fr he scant Enis Fle Msngernet I, puss that ‘eta spree artonanee Afeemer ered iby and batwoon Lesser Enlai Fat Management. Ie, provide that auch mitanneo oes ae beng aoa by Ero FM Tr nd are pale ‘te detionf Energie FH Tr, soley ean athrizes agent tr ctocon on beta of Etre Fle Maragemet ne

1» Horby Asa a Lasser ay Mansur Rabat Aor Martie anv ended fre Lessee, Wich

FLEET | MaNAGemenr

Open-End (Equity) Lease Rate Quote

Quote No: 4363305

Other Totals

Description (B)illed or (Capped Price

Est, Dellovery B $ 150.00 Courtesy Delivery Fee © $0.00 ‘otal Other Charges Billed $ 150.00 Total Other Charges Capitalized 8.0.00 $150.00]

Other Charges Total

| Come: Open-End (Equity) Lease Rate Quote Quote No: 4363339

Date 08/08/2019

Prepared For: County of Russell, Virgnia AEIAM E81

Unit # Year 2019 Make RAM Model 1500 Classic Serlas Tradesman 4x4 Crew Cab 140 In. WB

Vehicle Order Type In-Stock Term 60_State VA _Customerit 594711

1 All language and acknowledgments contained in the signed quote $23,022.00 (Capitalized Price: of Veit! apply to all vehicles that are ordered under this signed quote.

$0.00 * Motor Vehicle Sales Tax 4.1500% State VA $600 * Initial License Fee

$0.00 * Registration Fee Order Information

$0.00 Other: (See Page 2) Driver Name

$0.00 Capitalized Price Reduction Exterior Color

$0.00 * Taxon Capitalized Price Reduction Interior Color (0) Diesel Gray/Black w/Heavy Duty Vinyl 40, $ 9,880.00 Gain Applied From Prior Unit Lic. Plate Type Unknown

$0.00 * Taxon Gain On Prior GR 0

$0.00 > Security Deposit $0.00 * Taxon Incentive( Taxable Incentive Total : $0.00 )

$13,142.00 otal Capitalized Amount (Delivered Price) 17742 Depreciation Reserve @ 1.350% $63.45 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor}?

$240.87 Total Monthly Rental Excluding Additional Services

‘Additional Fleot Management Master Policy Enrollment Fees

$0.00 Commercial Automobile Liabilty Enrollment Liability Limit $0.00 $0.00 Physical Damage Management CompiColl Deductible 0/0 $65.00 FullMalntenance Program Contract Miles 10 Overiileage Charge $0,100 Per Mlle Inck # Brake Sets (1 sot= 1 Axle) 0 # Ties 0 ‘Loaner Vehicle Not Included $66.00 Additional Services SubTotal $0.00 Use Tex _0.0000% State $305.67 Total Monthly Rental Including Additional Services $2,496.80 Reduced Book Value at 60 Months

$400.00 Service Charge Due at Lease Termination

‘Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Notes

Enterprise FM Trust wil be the owner ofthe vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management willbe the Lesso of such vehicle under the Master (pen - End (Equy) Lease Agreement and shall have ll sights and ebigalions of the Lessor under the Master Opon - End (Equly) Lease Agreement with respect o such vehicle,

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this veicie arr, agrees to lease the vehicle on the tems setfrth herein an inthe Master Equly Lease Agreement anc agrees that Lessor shall have the right o collect damages inthe event Lessoe falls or refuses o accept delivery of th ordaredvehico

Leseae corte that intends that mere than 60% of the use of the vehicles o be ina trade or business ofthe Lessee,

LESSEE County of Russell, Vignia BY TLE DATE,

“INDICATES ITEMS TOBE BILLED ON DELIVER.

capsize Pic of Vide Hay be Aso o Ref Fil Marcu’ ln. LesteeHarby Assign Lexar ary Msnufacur Rast AnlOr Manufacture nerves ede forthe Lessee, Wh Rebates Ae nents Have Baon Usa By Lasoo Radu th Captains Pie ofthe Vets

2 Monty Leas Charge Wl Acco Ref enter Rte on tha Davey Dat (Seco a Fos “tho neuson hare of erences to minenaos feelers ar sl forthe anniv corvniens of Loxton. Notting he ncuson osu frances (noises) ol sah

‘nenance servos ae ob pvornobyEnterrae Flee Magnet, a, analleich mantrancs feos ae payable Less say fr ho account Enric lot Manageme, ine, puvus oi “ita apts orlanance Ateement ered y and batwsen Lose i Eni Fest Manegement. Ie; pois a sch mabtensee feos ate borg iad by Enero FM Trt, nd ar payabs ‘te dedon of Energie Fl Tris, sole a= an aiherized agent fr olecon on baht of Eris Fleet Manageme ne

FLEET | MANAGEMENT

Open-End (Equity) Lease Rate Quote

Quote No: 4363339

Other Totals

Description (B)illed or ©apped Price Est. Delieven B $ 150.00] Courtesy Delivery Fee c $0.00 ‘Total Other Chargos Billod $150.09] ‘Total Other Charges Capitalized $0.00 Other Charges Total $160.00

| FLEET ent Open-End (Equity) Lease Rate Quote Quote No: 4363440

Date 08/08/2019

Prepared For: County of Russell, Vignia AEIAM ES1

Unit Year 2020 Make Chevrolet Model Tahoe Series Commercial Fleet 4x¢

Vehicle Order Type _In-Stock Term 60 Stato VA _Customeri# 594711

‘All language and acknowledgments contained in the signed quote

$39,979.20 Capltaized Price of Veniciet ‘apply t0 all veieles that are ordered under this signed quote. $0.00 * Motor Vehicle Sales Tax 4.1500% Stato VA $500 * Intial License Fee $0.00 * Registration Fee Order Information $0.00 Other: (See Page 2) Driver Name $0.00 Capitalized Price Reduction Exterior Color $0.00 * Taxon Capitalized Price Reduction Interior Color (01) Jet Black wiPremium Cloth Seat Trim

$ 9,880.00 Gain Applied From Prior Unit Lic. Plate Type Unknown

$0.00 * Taxon Gain On Prior GvWR 0

$0.00 * Security Deposit $0.00 _* Taxon Incentive( Taxable Incentive Total : $0.00 )

‘$30,099.80 Total Capitalized Amount (Delivered Price) $406.35 Depreciation Reserve @ 1.3500% $ 190.08 ‘Monthly Lease Charge (Based on Interest Rate - Subject toa Floor)?

$536.43 Total Monthly Rontal Excluding Additional Services

Additional Floot Management Master Policy Enroliment Fees

$0.00 Commercial Automobile Lisbilty Enrollment Liabiity Limit $0.00 $0.00 Physical Damage Management Comp/Coll Deductible 0/0 $70.68 Full Maintenance Program? Contract Miles 100,000 Overttleage Charge $ 0.1000 Per Mile Inci: # Brake Sets (1 set = 1 Axle) 0 #Tires 0 Loaner Vehicle Not included $70.68 Additional Services SubTotal $0.00 Use Tax _0.0000% Stato $607.14 ‘Total Monthly Rental Including Additional Services $5,718.80 Reduced Book Value at 60 Months $400.00 Service Charge Due at Lease Termination

Quote based on estimated annual mileage of 20,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer’s Credit Approval)

Notes

Enterprise FM Trust wil be the aver ofthe vehicle covered by this Quote, Enterprise FM Trust (not Entrpriso Fleet Management wil be the Lessor of such vehicle under the Master (Open End (Equly) Lease Agreement and shal have all ghts and obligations of tho Lessor under the Master Open - End (Equiy) Lease Agreement wih respect fo such vehicle

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee nereby authorizes thi vehicle order, agrees to leae the vehlee oo the tems setforh herein an inthe Master Equily Lease Agreement and agrees that Lessor ell have the right to collect damages inthe event Lessoe falls or refuses to accept delivery ofthe ordered vehice

Leseae cote that intends that moe han 80% ofthe use of he vehicle o be In a rade or business of the Lessee,

LESSEE County of Russel, Vignia BY ame bare

“INDICATES ITEMS TOBE BILLED ON DELVER.

Goptszed Pc of Vico Maybe Ase o Rel Fil Maruti. estos HarbyAssgn scorn Mnufacirr Reb Aner Manufackre nents ended fre Lessee, Which Rebits Aro nantes Have Bean Usa BY Lassa Rada th Captaloa Piao ho Vehicle

2 ony Leas Charge Wil Be Acros to Rete the ntereat Rte n tba Debary Date (Suet a lee, The meunon her erences oleae fealeesas ae snl forthe anna corveiene of estos. Noluhstanang te ncusen ef such ferences al uch

‘iatenange servos are tobe promo by Entei Fes Menagerie, ne, a alsuch mnsnisnancs ex re payabioby Less sco forthe acount ef nr let Manageme, ne, pursue oa ‘ran soparete Melanie Area! eed by andbaween Leos ana Eni Fla anager, le pied thet such msnisnaneo os ae berg bis by Ears FM Trust and are payable fe dagen ot Energie Fi Tr, sols ean athrized apn or cle an eh ot erp Flst Hanapamet In

FLEET MANAGEMENT

Open-End (Equity) Lease Rate Quote

Quote No: 4363440

Other Totals

Description (B)illed or ©apped Price Est, Deliovery B $190.00 Courtesy Delivery Fee: c $0.00 Total Other Charges Billed $150.00 Total Other Charges Capitalized $0.00 Other Charges Total $ 150.00

PSA-Page 1
Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014 (LV)/(05/22/2019)

PURCHASE SALE AGREEMENT

THIS AGREEMENT, hereinafter called the “Agreement”, made and entered into by and between CSX TRANSPORTATION, INC., a Virginia corporation, whose address is c/o Real Estate and Facilities Management, 500 Water Street, J-180, 12th Floor, Jacksonville, Florida 32202, hereinafter called the “Seller”, and County of Russell Virginia, whose address is 137 Highland Drive, Lebanon, Virginia 24266, hereinafter called the “Buyer”, provides:

PURCHASE AND SALE: For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller agrees to sell and Buyer agrees to buy the land or property rights shown or identified on Exhibit “A”, attached hereto and made a part hereof, (“Premises”), containing 0.12 acres, more or less, pursuant to and in accordance with the terms and conditions of this Agreement. In addition, Buyer agrees to purchase from Seller and Seller agrees to transfer and sell to Buyer Seller’s undivided interest in the Depot Building (the “Depot Building”) within the Premises as shown on Exhibit “A”. The Premises is located in Dante, County of Russell, State of Virginia
PRICE:

2.1 The purchase price for the Premises is TWO THOUSAND FIVE HUNDRED AND NO/100 U.S. DOLLARS ($2,500.00) (hereinafter the “Purchase Price”).

DEPOSIT:

3.1 A non-interest bearing deposit payable to CSX Transportation, Inc. in the amount of TWO HUNDRED AND FIFTY AND NO/100 U.S. DOLLARS ($250.00) (hereinafter the “Deposit”) shall be received by Seller within five (5) business days upon Buyer’s receipt of this fully executed Agreement. The balance of the Purchase Price shall be paid at settlement or closing of the transaction (hereinafter the “Closing”), in cash, by certified or cashier’s check, or by other readily available funds acceptable to Seller. If the Deposit is not received within five (5) business days, Seller shall have the right to terminate this Agreement.

OFFER, ACCEPTANCE, CONTRACT:

4.1 Until accepted by Seller, Buyer’s offer to purchase the Premises (hereinafter the “Offer”) as evidenced by its execution and delivery of this Agreement shall be a firm offer for a period of THIRTY (30) days from the date of Buyer’s acceptance of this Agreement. Seller’s acceptance of the Offer is to be evidenced by its execution of this Agreement (the “Execution Date”). Failure of Seller to accept Buyer’s Offer and execute this Agreement within the above-mentioned period shall render the Offer null and void, and the Deposit shall be returned to Buyer.

4.2 This Agreement, when accepted by Seller, shall constitute a contract and the entire agreement between the parties hereto, and they shall not be bound by any terms, oral or written conditions, statements or representations not contained herein or attached hereto.

4.3 Neither the Buyer’s Offer nor, upon its execution by all parties, this Agreement may be changed, altered or modified except by an instrument in writing signed by Buyer and Seller.

4.4 The Buyer’s Offer and this Agreement shall be executed in duplicate, each of which may be treated as an original.

Lonzo Lester Highlight

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1, PURCHASE AND SALE: For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller agrees to sell and Buyer agrees to buy the land or property rights shown or identified on Exhibit “A”, attached hereto and made a part hereof, (“Premises”), containing 0.12 acres, more or less, pursuant to and in accordance with the terms and conditions of this Agreement. In addition, Buyer agrees to purchase from Seller and Seller agrees to transfer and sell to Buyer Seller’s undivided interest in the Depot Building (the “Depot Building”) within the Premises as shown on Exhibit “A”. The Premises is located in Dante, County of Russell, State of Virginia

2 PRICE:

DEPOSIT:

3.1 A non-interest beating deposit payable to CSX Transportation, Inc. in the amount of TWO HUNDRED AND FIFTY AND NO/100 U.S. DOLLARS ($250.00) (hereinafter the “Deposit”) shall be received by Seller within five (5) business days upon Buyer’s receipt of this fully executed Agreement. The balance of the Purchase Price shall be paid at settlement or closing of the transaction (hereinafter the “Closing”, in cash, by certified or cashiers check, or by other readily available funds acceptable to Seller. If the Deposit is not received within five (5) business days, Seller shall have the right to terminate this Agreement.

OFFER, ACCEPTANCE, CONTRACT:

4.1 Until accepted by Seller, Buyer’s offer to purchase the Premises (hereinafter the “Offer”) as evidenced by its execution and delivery of this Agreement shall be a firm offer for a period of THIRTY (30) days from the date of Buyer’s acceptance of this Agreement. Seller’s acceptance of the Offer is to be evidenced by its execution of this Agreement (the “Execution Date”), Failure of Seller to accept Buyer’s Offer and execute this Agreement within the above-mentioned period shall render the Offer null and void, and the Deposit shall be returned to Buyer.

4.3 Neither the Buyer’s Offer nor, upon its execution by all parties, this Agreement may be changed, altered or modified except by an instrument in writing signed by Buyer and Seller.

4.4 The Buyer’s Offer and this Agreement shall be executed in duplicate, each of which may be treated as an original

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DUE DILIGENCE PERIOD:

5.1 Buyer shall have a period of SIXTY (60) days from the Execution Date to complete all inspections and investigations, (hereinafter the “Due Diligence Period”).

5.2 If for any reason Buyer is not satisfied with the results of any inspection or investigation, the Buyer

must, within the Due Diligence Period, deliver to Seller written notice of cancellation cancelling this Agreement, and the Deposit shall be refunded to Buyer. If terminated, Buyer shall furnish Seller with a copy of all materials and information (including but not limited to any engineering reports, studies, maps, site characterizations and/or zoning related materials) developed by Buyer during the term of this Agreement relating to the potential use or the physical condition of the Premises.

5.3 Buyer’s failure to deliver a notice of cancellation to Seller within the Due Diligence Period shall

be considered Buyer’s acceptance of the Premises in its AS-IS, WHERE-IS, WITH ALL FAULTS condition.

DEED:

6.1 As early as practicable after the Execution Date, Seller will prepare and submit to Buyer, for Buyer’s

comments, a form of deed in conformance with the terms of this Agreement to convey the Premises to Buyer. Buyer shall have a period of five (5) business days after receipt of said deed to examine same and notify Seller of any comments. If no comments are received within the five (5) day period, Buyer shall be deemed to have approved the deed in the form submitted. Seller shall have no obligation to modify the deed to conform to Buyer’s comments if the deed otherwise conforms to the terms of this Agreement.

6.2 The conveyance shall be by quitclaim deed conveying all of Seller’s right, title and interest in the Premises, if any, but shall be expressly subject to: all existing roads, fiber optic facilities, public utilities; all matters of record; any applicable zoning ordinances and subdivision regulations and laws; taxes and assessments, both general and special, which become due and payable after the date of conveyance and which Buyer assumes and agrees to pay; all matters that would be revealed by a survey meeting applicable State minimum technical requirements or by an inspection of the Premises; the items or matters identified in Section 10.1 of this Agreement; and all existing occupancies, encroachments, ways and servitudes, howsoever created and whether recorded or not. The provisions of this Section shall survive Closing.

6.3 The deed shall contain one or more restrictive covenants, reading substantially as follows, to run with title to the Premises, and to be binding upon Buyer, Buyer’s heirs, legal representatives and assigns, or corporate successors and assigns, or anyone claiming title to or holding the Premises through Buyer:

Grantee acknowledges that the Premises conveyed hereunder has been historically used for railroad industrial operations and is being conveyed for use only as industrial or commercial property. Grantee, by acceptance of this deed, hereby covenants that it, its successors, heirs, legal representatives or assigns shall not use the Premises for any purpose other than industrial or commercial purposes and that the Premises will not be used for (a) any residential purpose of any kind or nature (residential use shall be defined broadly to include, without limitation, any use of the Premises by individuals or families for purposes of personal living, dwelling, or overnight accommodations, whether such uses are in single family residences, apartments, duplexes, or other multiple residential dwellings, trailers, trailer parks, camping sites, motels, hotels, or any other dwelling use of any kind), (b) any public or private school, day care, or any organized long-term or short term child care of any kind, © any recreational purpose (recreational use shall be defined broadly to include, without limitation, use as a public park, hiking or biking trail, athletic fields or courts, or public gathering place), (d) any agricultural purpose that results in, or could potentially result in, the human consumption of crops or livestock raised on the property (agricultural purpose shall be defined broadly to include, without limitation, activities such as food crop production, dairy farming, livestock breeding and keeping, and cultivation of grazing land that would ultimately produce, or lead to the production of, a product that could be consumed by a human) or (e) the establishment of a mitigation bank and/or the sale, lease, license, conveyance or in any way distribution of mitigation credits. By acceptance of this deed, Grantee further covenants

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. DUE DILIGENCE PERIOD:

5.1 Buyer shall have a period of SIXTY (60) days from the Execution Date to complete all inspections and investigations, (hereinafter the “Due Diligence Period”).

5.2 Iffor any reason Buyer is not satisfied with the results of any inspection or investigation, the Buyer ‘must, within the Due Diligence Period, deliver to Seller written notice of cancellation cancelling this Agreement, and the Deposit shall be refunded to Buyer. If terminated, Buyer shall furnish Seller with a copy of all materials and information (including but not limited to any engineering reports, studies, maps, site characterizations and/or zoning, related materials) developed by Buyer during the term of this Agreement relating to the potential use or the physical condition of the Premises.

5.3 Buyer’s failure to deliver a notice of cancellation to Seller within the Due Diligence Period shall be considered Buyer’s acceptance of the Premises in its AS-IS, WHERE-IS, WITH ALL FAULTS condition.

DEED:

6.1 Asearly as practicable after the Execution Date, Seller will prepare and submit to Buyer, for Buy. comments, a form of deed in conformance with the terms of this Agreement to convey the Premises to Buyer. Buyer shall have a period of five (5) business days after receipt of said deed to examine same and notify Seller of any comments. If no comments are received within the five (5) day period, Buyer shall be deemed to have approved the deed in the form submitted. Seller shall have no obligation to modify the deed to conform to Buyer’s comments if the deed otherwise conforms to the terms of this Agreement.

6.2 The conveyance shall be by quitclaim deed conveying all of Seller’s right, ttle and interest in the Premises, if any, but shall be expressly subject to: all existing roads, fiber optic facilities, public utilities; all matters of record; any applicable zoning ordinances and subdivision regulations and laws; taxes and assessments, both general and special, which become due and payable after the date of conveyance and which Buyer assumes and agrees to pay; all matters that would be revealed by a survey meeting applicable State minimum technical requirements or by an inspection of the Premises; the items or matters identified in Section 10.1 of this Agreement; and all existing ‘occupancies, encroachments, ways and servitudes, howsoever created and whether recorded or not. The provisions of this Section shall survive Closing.

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that it, its successors, heirs, legal representatives or assigns shall not use the groundwater underneath the Premises for human consumption, irrigation, or other purposes.

NO ACCESS: Grantee, by acceptance of this deed, covenants and represents that Grantee owns property adjoining the Premises and has access to the Premises through Grantee’s adjoining property or through other property not owned by Grantor. Grantee, on its behalf, its heirs, personal representatives, successors and assigns, releases Grantor, its successors and assigns, from any responsibility, obligation or liability to provide access to the Premises through land now owned or subsequently acquired by Grantor. Should Grantee ever convey the Premises, or any portion thereof, to a third party, Grantee will provide access to the Premises through Grantee’s adjoining property or through other property not owned by Grantor.

FENCING: Grantee, by the acceptance hereof, hereby covenants and agrees with Grantor that Grantor shall not be required to erect or maintain any fences, railings or guard rails along any boundary lines between the Premises and the adjacent land(s) of Grantor or of any other company affiliated with Grantor; or be liable for or required to pay any part of the cost or expense of erecting or maintaining such fences, railings or guard rails or any part thereof; or be liable for any damage, loss or injury that may result by reason of the non-existence or the condition of any fences, railings or guard rails. Grantee assumes all liability and responsibility respecting fences, railings or guardrails, or the absence thereof.

Grantee shall construct and maintain, at Grantee’s sole cost and expense, an adequate and suitable fence at the immediate rear of the Depot Building along the Eastern boundary line of the Premises which adjoins Grantor’s railroad track for so long as a railroad track exists on the adjoining railroad operating property. The fence shall be of a type satisfactory to Grantor and reasonably sufficient to keep persons and vehicles from trespassing on Grantor’s adjoining operating property.

DRAINAGE: Grantee, by acceptance of this deed, hereby covenants that it, its successors, heirs, legal representatives or assigns shall maintain the existing drainage on the Premises in such a manner as not to impair adjacent railroad operating property drainage and not to redirect or increase the quantity or velocity of surface water runoff or any streams into Grantor’s drainage system or upon the adjacent railroad operating property or other lands and facilities of Grantor. If the Premises or existing drainage are modified or improved, Grantee agrees to construct and maintain, in accordance with all applicable statutes, ordinances, building and subdivision codes, covenants and restrictions, an adequate drainage system from the Premises to the nearest public or non-Grantor owned drainage or storm sewer system, in order to prevent the discharge of roof, surface, stream and other drainage waters upon railroad operating property or other adjacent lands and facilities of Grantor.

Grantee acknowledges that this deed is made upon Grantee’s solicitation and request, and was not in any way initiated by Grantor. Grantor does not represent or warrant to Grantee any ownership or estate in the Premises or any specific title or interest in the Premises, which constituted a strip of Grantor’s former railroad operating property; and Grantee hereby releases Grantor, its officers and agents, from any claim or demand resulting from this deed, or from any failure of or defect in Grantee’s title to the Premises.

Grantee hereby agrees, as additional consideration for the conveyance of the Premises, to defend, indemnify and hold Grantor harmless from and against any and all liability, loss, cost and/or expense, including reasonable attorney fees, arising out of or in connection with any and all suits or causes of actions instituted by third parties against Grantor or Grantee as a result of the conveyance of the Premises to Grantee or as a result of the failure of title to any portion of the Premises.

So long as Grantor, its successors, assigns, lessees or licensees has operable railroad track or facilities adjacent to the Premises, Grantee, by acceptance of this deed, for itself, its successors and assigns, hereby covenants and agrees that neither Grantee, nor its successors and assigns or those acting on its behalf, shall engage in construction, maintenance, or work on the Premises within a distance of fifty feet (50’) from said operable railroad track or facilities without first having received written approval by Grantor for such construction, maintenance, and/or work. Upon such approval by Grantor, Grantee:

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that it, its successors, heirs, legal representatives or assigns shall not use the groundwater underneath the Premises for human consumption, irrigation, or other purposes.

NO ACCESS: Grantee, by acceptance of this deed, covenants and represents that Grantee owns property adjoining the Premises and has access to the Premises through Grantee’s adjoining property or through other property not owned by Grantor. Grantee, on its behalf, its heirs, personal representatives, successors and assigns, releases Grantor, its successors and assigns, from any responsibility, obligation or liability to provide access to the Premises, through land now owned or subsequently acquired by Grantor, Should Grantee ever convey the Premises, or any portion thereof, to a third party, Grantee will provide access to the Premises through Grantee’s adjoining property or through other property not owned by Grantor.

Grantee shall construct and maintain, at Grantee’s sole cost and expense, an adequate and suitable fence at the immediate rear of the Depot Building along the Eastern boundary line of the Premises which adjoins Grantor’s, railroad track for so long as a railroad track exists on the adjoining railroad operating property. The fence shall be of 4 type satisfactory to Grantor and reasonably sufficient to keep persons and vehicles from trespassing on Grantor’s adjoining operating property

Grantee acknowledges that this deed is made upon Grantee’s solicitation and request, and was not in any way initiated by Grantor. Grantor does not represent or warrant to Grantee any ownership or estate in the Premises or any specific title or interest in the Premises, which constituted a strip of Grantor’s former railroad operating property; and Grantee hereby releases Grantor, its officers and agents, from any claim or demand resulting from this deed, of from any failure of or defect in Grantee’s title to the Premises.

So long as Grantor, its successors, assigns, lessees or licensees has operable railroad track or facilities adjacent to the Premises, Grantee, by acceptance of this deed, for itself ors and assigns, hereby covenants and agrees that neither Grantee, nor its successors and assigns or those acting on its behalf, shall engage in construction, maintenance, or work on the Premises within a distance of fifty feet (50°) from said operable railroad track or facilities without first having received written approval by Grantor for such construction, maintenance, and/or work. Upon such approval by Grantor, Grantee:

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(i) Shall provide Grantor written notice of Grantee’s intention to commence said construction, maintenance, or work at least thirty (30) days in advance of actual commencement;

(ii) Agrees to promptly pay to Grantor, on bills rendered by Grantor, the full amount of all costs and expenses which may be incurred by Grantor in furnishing watchmen, flagmen, inspectors, or other supervisors or personnel deemed necessary to protect Grantor’s adjacent operable railroad track or facilities during such construction, maintenance, or work; and

(iii) Shall procure or require any third party contractor performing the construction, maintenance or work to procure and maintain during the period of construction, maintenance or work, at no cost to Grantor, a policy of Railroad Protective Liability (RPL) Insurance naming Grantor or its designee, as named insured and providing coverage in the amount of Grantor’s then current limits.

NOISE, LIGHT, FUME, VIBRATION ABATEMENT: Grantee, its successors and assigns, by acceptance of this deed, hereby covenants and agrees with Grantor that Grantor shall not be required to erect or maintain any noise, light, fume or vibration abatement or reduction structure along any boundary lines between the Premises and the adjacent land(s) of Grantor or any other company affiliated with Grantor; or be liable for or required to pay any part of the cost or expense of erecting or maintaining such abatement or reduction structures or any part hereof; or be liable for any damage, loss or injury that may result by reason of the non-existence or the condition of any noise, light, fume or vibration abatement or reduction structures. Grantee assumes all liability and responsibility respecting noise, light, fume or vibration abatement or reduction structures and covenants not to sue Grantor, its successors or assigns for existence of the noise, light, fumes and vibrations from Grantor’s operations. Grantee acknowledges that the Grantor’s adjacent railroad operation is a 24-hour a day, seven day a week continuous operation that may create noise, vibration, light, smoke and other inconveniences.

Grantee and Grantor agree and acknowledge the covenants and easements contained in this Deed shall be covenants “in gross” and easements “in gross” which shall remain binding on Grantee, its successors, heirs, legal representatives and assigns regardless of whether Grantor continues to own property adjacent to the Premises. Grantee acknowledges Grantor will continue to have a substantial interest in enforcement of the said covenants and easements whether or not Grantor retains title to property adjacent to the Premises.

TITLE SEARCH, INSURANCE:

7.1 Buyer has the option of arranging and paying for such examination of title or title insurance on the Premises as Buyer may desire, at Buyer’s sole cost.

7.2 Irrespective of whether Buyer obtains a title examination or insurance, Buyer shall, if Buyer closes on the Premises, accept the Premises in its AS-IS, WHERE-IS, WITH ALL FAULTS condition. The provisions of this Section shall survive Closing.

7.3 As information, Seller’s source of title to the Premises is believed to be:

GRANTOR DATE BOOK/PAGE Clinchfield Coal Corp 06/26/1930 81/165

This information is provided solely to assist Buyer in reviewing title to the Premises and is not intended to, and shall not be relied upon, by Buyer.

SURVEY:

8.1 Buyer shall obtain a survey of the Premises applicable State minimum technical requirements at Buyer’s expense. The survey and/or legal description must include state plane coordinates.

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(i) Shall provide Grantor written notice of Grantee’s intention to commence said construction, maintenance, or work at least thirty (30) days in advance of actual commencement; (ii) Agrees to promptly pay to Grantor, on bills rendered by Grantor, the full amount of all costs and

expenses which may be incurred by Grantor in furnishing watchmen, flagmen, inspectors, or other supervisors or personnel deemed necessary to protect Grantor’s adjacent operable railroad track or facilities during such construction, maintenance, or work; and

(iii) Shall procure or require any third party contractor performing the construction, maintenance or work to procure and maintain during the period of construction, maintenance or work, at no cost to Grantor, a policy of Railroad Protective Liability (RPL) Insurance naming Grantor or its designee, ‘as named insured and providing coverage in the amount of Grantor’s then current limits.

NOISE, LIGHT, FUME, VIBRATION ABATEMENT: Grantee, its successors and assigns, by acceptance of this deed, hereby covenants and agrees with Grantor that Grantor shall not be required to erect or maintain any noise, light, fume or vibration abatement or reduction structure along any boundary lines between the Premises and the adjacent lands) of Grantor or any other company affiliated with Grantor; o be liable for or required to pay any part of the cost or expense of erecting or maintaining such abatement or reduction structures or any part hereof; or be liable for any damage, loss or injury that may result by reason of the non-existence or the condition of any noise, light, fume or vibration abatement or reduction structures. Grantee assumes all liability and responsibility respecting noise, light, fume or vibration abatement or reduction structures and covenants not to sue Grantor, its successors oF assigns for existence of the noise, light, fumes and vibrations from Grantor’s operations. Grantee acknowledges that the Grantor’s adjacent railroad operation is a 24-hour a day, seven day a week continuous operation that may create noise, vibration, light, smoke and other inconveniences,

Grantee and Grantor agree and acknowledge the covenants and easements contained in this Deed shall be covenants “in gross” and easements “in gross” which shall remain binding on Grantee, its successors, heirs, legal representatives and assigns regardless of whether Grantor continues to own property adjacent to the Premises. Grantee acknowledges Grantor will continue to have a substantial interest in enforcement of the said covenants and easements ‘whether or not Grantor retains ttle to property adjacent to the Premises.

LE SEARCH, INSURANCE:

7.1 Buyer has the option of arranging and paying for such examination of title or ttle insurance on the Premises as Buyer may desire, at Buyer’s sole cost.

7.2. Inrespective of whether Buyer obtains title examination or insurance, Buyer shall, if Buyer closes ‘on the Premises, accept the Premises in its AS-IS, WHERE-IS, WITH ALL FAULTS condition. ‘The provisions of this Section shall survive Closing.

7.3 Asinformation, Seller’s source of title to the Premises is believed to be: RANTOR DATE BOOK/PAGE Clinchtield Coal Corp 06/26/1930 81/165

This information is provided solely to assist Buyer in reviewing title to the Premises and is not intended to, and. shall not be relied upon, by Buyer.

SURVEY:

8.1 Buyer shall obtain a survey of the Premises applicable State minimum technical requirements at Buyer’s expense. The survey and/or legal description must include state plane coordinates.

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8.2 Within the Due Diligence Period, Buyer shall furnish Seller with a metes and bounds description

in Microsoft Word format and Survey of the Premises in electronic CAD format, with one (1) print of a final survey plat acceptable to Seller and to the Recorder of Deeds for the County or City in which the Premises is located, certified to Buyer and Seller, for use by Seller in preparation of the deed and other papers.

CLOSING: Closing hereunder shall be held within THIRTY (30) days of following expiration of the Due Diligence Period. Seller and Buyer agree that the Closing may occur via delivery of funds and closing documents or at such other place as may be mutually agreeable to Seller and Buyer. The time and date for Closing may be extended only by Seller in writing, time expressly being of the essence in this Agreement.
POSSESSION: Buyer shall obtain possession of the Premises at Closing, subject to the limitations, terms and conditions of Section 6 of this Agreement, and such other leases, licenses, easements, occupancies or other limitations which are identified by Section 10.1, or which are discovered by Seller during the term of this Agreement (which may not necessarily be stated in the deed), unless canceled by Seller or otherwise terminated (whether by notice, expiration, nonrenewal or any other reason) prior to Closing.

10.1 Seller believes that the Premises is currently subject to the following leases, licenses, easements, occupancies and/or limitations (which may or may not be of record):

(i) Leases (No Known Leases)
(ii) Licenses (No Known Licenses) (iii) Other Occupancies or Limitations (No Known Other Occupancies or Limitations) (iv) Easements (No Known Easements)

During the term of this Agreement, Seller will research its archives for, and shall advise Buyer if Seller discovers, any additional leases, licenses, easements, occupancies and limitations affecting the Premises. Likewise, during the term of this Agreement, should leases or licenses listed in (i) or (ii) above be determined to cover a continuing Seller obligation, said lease or license will be retained by Seller, after notice to Buyer. As to any items discovered as a consequence of such research, Seller may elect, in its sole discretion, to either retain, cancel or otherwise terminate such items or, pursuant to Section 10.3, to assign or to partially assign, if such item is applicable to an area greater than the Premises, to the Buyer at Closing.

Seller shall cancel or terminate, at or prior to Closing the following: N/A

10.2 INTENTIONALLY OMITTED

10.3 At Closing, Seller shall assign to Buyer, and Buyer shall assume, Seller’s right, title and interest in

all items identified by Section 10.1, or which are subsequently discovered by Seller, unless retained, canceled or otherwise terminated, at or prior to Closing. However, if such item is applicable to an area greater than the Premises, the Buyer shall be included as party to a partial assignment of the item(s), which may be executed after Closing.

10.4 If, prior to Closing, all or any portion of the Premises is taken by eminent domain (or is the subject of a pending taking which has not yet been consummated), Seller shall notify Buyer of such fact promptly after obtaining knowledge thereof and either Buyer or Seller shall have the right to terminate this Agreement by giving notice to the other not later than ten (10) days after the giving of Seller’s notice. If neither Seller nor Buyer elects to terminate this Agreement as aforesaid, there shall be no abatement of the Purchase Price and Seller shall assign to Buyer (without recourse) at the Closing the rights of Seller to the awards, if any, for the taking, and Buyer shall be entitled to receive and keep all awards for the taking of the Premises or such portion thereof.

10.5 If this conveyance involves sale of any buildings or structures on the Premises, Seller shall have

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8.2 Within the Due Diligence Period, Buyer shall furnish Seller with a metes and bounds description in Microsoft Word format and Survey of the Premises in electronic CAD format, with one (1) print of a final survey plat acceptable to Seller and to the Recorder of Deeds for the County or City in which the Premises is located, certified to Buyer and Seller, for use by Seller in preparation of the deed and other papers.

9 CLOSING: Closing hereunder shall be held within THIRTY (30) days of following expiration of the Due Diligence Period. Seller and Buyer agree that the Closing may occur via delivery of funds and closing documents or at such other place as may be mutually agreeable to Seller and Buyer. The time and date for Closing may be extended only by Seller in writing, time expressly being of the essence in this Agreement.

POSSESSION: Buyer shall obtain possession of the Premises at Closing, subject to the limitations, terms and conditions of Section 6 of this Agreement, and such other leases, licenses, easements, occupancies or other limitations which are identified by Section 10.1, or which are discovered by Seller during the term of this Agreement (which may not necessarily be stated in the deed), unless canceled by Seller or otherwise terminated (whether by notice, expiration, nonrenewal or any other reason) prior to Closing.

10.1 Seller believes that the Premises is currently subject to the following leases, licenses, easements, ‘occupancies and/or limitations (which may or may not be of record):

(i) Leases (No Known Leases) Gi) Licenses (No Known Licenses) Gii) Other Occupancies or Limitations (No Known Other Occupancies or Limitations)

(iv) Easements (No Known Easements)

Seller shall cancel or terminate, at or prior to Closing the following: N/A

10.2 INTENTIONALLY OMITTED

10.3 AtClosing, Seller shall assign to Buyer, and Buyer shall assume, Seller’s right, ttle and interest in all items identified by Section 10.1, or which are subsequently discovered by Seller, unless retained, canceled or otherwise terminated, at or prior to Closing. However, if such item is applicable to an area greater than the Premises, the Buyer shall be included as party to a partial assignment of the item(s), which may be executed after Closing,

10.5 If this conveyance involves sale of any buildings or structures on the Premises, Seller shall have

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no duty to insure Buyer’s interest or to amend or alter Seller’s existing insurance policy(ies), if any, to reflect Buyer’s interest. Damage to or destruction of the buildings or structures shall not be grounds for Buyer to terminate this Agreement or to postpone Closing. Upon acceptance of the Offer by Seller, as evidenced by Seller’s execution of this Agreement, the risk of damage to or destruction of the buildings or structures shall be borne by Buyer until Closing or other termination of this Agreement. This provision shall survive Closing or termination.

10.6 Buyer may, at its option and at its sole cost, secure a policy of Fire and Extended Coverage Insurance on the buildings or Structures, provided that Buyer’s liability for damage to or destruction of the buildings or structures during the term of this Agreement shall not be limited by the amount of such insurance.

ANNUAL TAXES; RENTS; LIENS; CHARGES:

11.1 All annual or periodic taxes or assessments on the Premises, both general and special, shall be prorated as of the Closing. Any proration shall be based on the taxes assessed against the Seller in the year of the delivery of possession to or entry by Buyer and shall allow the maximum discount permitted by law. If current taxes assessed against the Seller are not available at the time of Closing, Buyer and Seller agree to prorate taxes based upon the latest tax information available to the parties and equitably adjust the proration when taxes for the year of entry or possession become available.

11.2 Any certified governmental assessments or liens for improvements on the Premises which are due and payable at the time of Closing shall be paid in full by Seller, and any pending liens or assessments for improvements not yet due and payable at Closing shall be thereafter paid in full by Buyer.

11.3 Any rents and license fees (individually in excess of $1,000.00 prorated amount on annual rental) accruing to the Premises shall be prorated at Closing, with rents and fees prior to the date of Closing retained by Seller.

TAXES ON TRANSFER; CLOSING COSTS:

12.1 Buyer shall pay all transfer taxes, however styled or designated, all documentary stamps, recording costs or fees or any similar expense in connection with this Agreement, the conveyance of the Premises or necessary to record the deed.

12.2 Buyer shall be solely responsible for and shall pay any reassessments or taxes generated by reclassification of the Premises resulting from conveyance of the Premises.

12.3 If any state or local governmental authority requires, presently or in the future, the payment of any sales, use or similar tax upon the sale, acquisition, use or disposition of any portion of the Premises, (whether under statute, regulation or rule), Buyer assumes all responsibility for and shall pay the same, directly to said authority, and shall hold Seller harmless from such tax(es) and any interest or penalty thereon. Seller shall cooperate (at no expense to Seller) with Buyer in the prosecution of any claim for refund, rebate or abatement of said tax(es).

12.4 Seller shall pay the cost of recording any release of Seller’s mortgage(s) or lien(s). In the event Buyer finances any portion of the Purchase Price (whether through third parties or from Seller), Buyer shall pay all costs thereof, including recordation, intangible taxes, etc.

12.5 Buyer represents and warrants that neither it nor its officers, directors or controlling owners are acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by the United States Treasury Department as a terrorist, “Specially Designated National and Blocked Person,” or for or on behalf of any person, group, entity or nation designated in Presidential Executive Order 13224 as a person who commits, threatens

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‘no duty to insure Buyer’s interest or to amend or alter Seller’s existing insurance policy(ies), if any, to reflect Buyer’s interest. Damage to or destruction of the buildings or structures shall not be grounds for Buyer to terminate this Agreement or to postpone Closing. Upon acceptance of the Offer by Seller, as evidenced by Seller’s execution of this Agreement, the risk of damage to or destruction of the buildings or structures shall be borne by Buyer until Closing or other termination of this Agreement. This provision shall survive Closing or termination.

1 ANNUAL TAXES; RENTS; LIENS; CHARGES:

11.1 All annual or periodic taxes or assessments on the Premises, both general and special, shall be prorated as of the Closing. Any proration shall be based on the taxes assessed against the Seller in the year of the delivery of possession to or entry by Buyer and shall allow the maximum discount permitted by law. Ifeurrent taxes assessed against the Seller are not available at the time of Closing, Buyer and Seller agree to prorate taxes based upon the latest tax information available to the parties and equitably adjust the proration when taxes for the year of entry ‘or possession become available.

11.3. Any rents and license fees (individually in excess of $1,000.00 prorated amount on annual rental) accruing to the Premises shall be prorated at Closing, with rents and fees prior to the date of Closing retained by Seller.

12, TAXES ON TRANSFER; CLOSING COST!

12.2 Buyer shall be solely responsible for and shall pay any reas reclassification of the Premises resulting from conveyance of the Premises.

ssments or taxes generated by

12.3 Ifany state or local governmental authority requires, presently or in the future, the payment of any sales, use or similar tax upon the sale, acquisition, use or disposition of any portion of the Premises, (whether under statute, regulation or rule), Buyer assumes all responsibility for and shall pay the same, directly to said authority, and shall hold Seller harmless from such tax(es) and any interest or penalty thereon. Seller shall cooperate (at no expense to Seller) with Buyer in the prosecution of any claim for refund, rebate or abatement of said tax(es).

12.5 Buyer represents and warrants that neither it nor its officers, directors or controlling owners are acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by the United States ‘Treasury Department as a terrorist, “Specially Designated National and Blocked Person,” or for or on behalf of any person, group, entity or nation designated in Presidential Executive Order 13224 as a person who commits, threatens

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to commit, or supports terrorism; that neither it nor its officers, directors or controlling owners are engaged in this transaction, directly or indirectly, on behalf of, or facilitating this transaction, directly or indirectly, on behalf of, any such person, group, entity or nation; and that neither it nor its officers, directors or controlling owners are in violation of Presidential Executive Order 13224, the USA Patriot Act, the Bank Secrecy Act, the Money Laundering Control Act or any regulations promulgated pursuant thereto.”

12.6 The Foreign Investment in Real Property Tax Act (FIRPTA), IRC 1445, requires that every

purchaser of U.S. real property must, unless an exemption applies, deduct and withhold from Seller’s proceeds ten percent (10%) of the gross sales price. The primary exemptions which might be applicable are: (a) Seller provides Buyer with an affidavit under penalty of perjury, that Seller is not a “foreign person”, as defined in FIRPTA, or (b) Seller provides Buyer with a “qualifying statement”, as defined in FIRPTA, issued by the Internal Revenue Service.
Seller and Buyer agree to execute and deliver as appropriate any instrument, affidavit and statement, and to perform any acts reasonably necessary to carry out the provisions of FIRPTA and regulations promulgated thereunder. Buyer and Seller shall each indemnify and hold harmless the other with respect to any financial loss caused by the indemnifying party’s failure to fulfill its obligations under this Paragraph.

BUYER’S RIGHT OF ENTRY, ENVIRONMENTAL AND OTHER INSPECTIONS:

13.1 Subject to and upon compliance with the terms of this Section 13, during the term of this Agreement, Buyer and/or its agents may be permitted to access the Premises, subject to the rights of any tenant, licensee, utility or other third party occupying any portion of the Premises, in order to make surveys, make measurements, conduct environmental or engineering tests (including drilling and coring for preconstruction soil analysis), and to make such physical inspections and analyses thereof as Buyer shall deem necessary; PROVIDED, however, that Buyer, and/or its agents, hereby assumes all risks of such entry and agrees to defend, indemnify and save Seller harmless from and against any claim, cost or expense resulting from any damage to or destruction of any property (including the Premises or any improvements thereon) and any injury to or death of any person(s), arising from the acts or omissions of Buyer and/or its agents in the exercise of this right-of-entry. Buyer agrees to do no act which would encumber title to the Premises in exercising this right-of-entry. Any drilling and coring holes shall be filled upon completion of testing. All investigation-derived waste, including without limitation drilling waste, ground water and cuttings, shall be promptly handled, characterized and disposed of properly and in accordance with all local, State and Federal requirements, all at Buyer’s sole cost.

13.2 Buyer shall give Seller ten (10) days prior written notice of any entry onto the Premises under this Section 13 and provide Seller with a schedule and scope of work for each of the activities Buyer proposes to undertake during such entry. Upon receipt of the foregoing, Seller reserves the right, in Seller’s sole discretion, to terminate this Agreement or if Seller permits the testing, Seller reserves the right to monitor and approve all procedures in the conduct of any environmental assessments, tests, studies, measurements or analyses performed by or for Buyer in, on, to or with respect to the Premises. Buyer shall provide in any contract or bids for site assessment or environmental inspections of the Premises a “confidentiality clause”, limiting disclosure of the results and any report only to Buyer (or to Seller, upon request), and an “insurance clause,” requiring the company selected by the Buyer to perform the work to produce a certificate of insurance naming the Seller and Buyer as additional insured with the following coverage and limits:

• General Liability (CGL) insurance with coverage of not less than FIVE MILLION DOLLARS

($5,000,000) Combined Single Limit per occurrence for bodily injury and property damage.

• In addition to the above-described CGL insurance, if Buyer will undertake, or cause to be undertaken, any surveying or work, including but not limited to surveying or assessment activities, within fifty (50) feet of any Seller track or any Seller bridge, trestle or tunnel, then Buyer shall also purchase, or cause to be purchased, a policy of Railroad Protective Liability (RPL) insurance,

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to commit, or supports terrorism; that neither it nor its officers, directors or controlling owners are engaged in this transaction, directly or indirectly, on behalf of, or facilitating this transaction, directly or indirectly, on behalf of, any such petson, group, entity or nation; and that neither it nor its officers, directors or controlling owners are in violation of Presidential Executive Order 13224, the USA Patriot Act, the Bank Secrecy Act, the Money Laundering Control Act or any regulations promulgated pursuant thereto.”

12.6 — The Foreign Investment in Real Property Tax Act (FIRPTA), IRC 1445, requires that every purchaser of U.S. real property must, unless an exemption applies, deduct and withhold from Seller’s proceeds ten percent (10%) of the gross sales price. The primary exemptions which might be applicable are: (a) Seller provides Buyer with an affidavit under penalty of perjury, that Seller is not a “foreign person”, as defined in FIRPTA, or _(b) Seller provides Buyer with a “qualifying statement”, as defined in FIRPTA, issued by the Internal Revenue Service. Seller and Buyer agree to execute and deliver as appropriate any instrument, affidavit and statement, and to perform any acts reasonably necessary to carry out the provisions of FIRPTA and regulations promulgated thereunder. Buyer and Seller shall each indemnify and hold harmless the other with respect to any financial loss caused by the indemnifying party’s failure to fulfill its obligations under this Paragraph,

BUYER’S RIGHT OF ENTRY, ENVIRONMENTAL AND OTHER INSPECTIONS:

13.1 Subject to and upon compliance with the terms of this Section 13, during the term of this Agreement, Buyer and/or its agents may be permitted to access the Premises, subject to the rights of any tenant, licensee, utility or other third party occupying any portion of the Premises, in order to make surveys, make ‘measurements, conduct environmental or engineering tests (including drilling and coring for preconstruction soil analysis), and to make such physical inspections and analyses thereof as Buyer shall deem necessary; PROVIDED, however, that Buyer, and/or its agents, hereby assumes all risks of such entry and agrees to defend, indemnify and save Seller harmless from and against any claim, cost or expense resulting from any damage to or destruction of any property (including the Premises or any improvements thereon) and any injury to or death of any person(s), arising from the acts or omissions of Buyer and/or its agents in the exercise of this right-of-entry. Buyer agrees to do no act which would encumber title to the Premises in exercising this right-of-entry. Any drilling and coring holes shall be filled upon completion of testing. All investigation-derived waste, including without limitation drilling waste, ground water and cuttings, shall be promptly handled, characterized and disposed of properly and in accordance with all local, State and Federal requirements, all at Buyer’s sole cost.

13.2. Buyer shall give Seller ten (10) days prior written notice of any entry onto the Premises under this, Section 13 and provide Seller with a schedule and scope of work for each of the activities Buyer proposes to undertake during such entry. Upon receipt of the foregoing, Seller reserves the right, in Seller’s sole discretion, to terminate this Agreement or if Seller permits the testing, Seller reserves the right to monitor and approve all procedures in the conduct of any environmental assessments, tess, studies, measurements or analyses performed by or for Buyer in, on, to or with respect to the Premises. Buyer shall provide in any contract or bids for site assessment or environmental inspections of the Premises a “confidentiality clause”, limiting disclosure of the results and any report only to Buyer (or to Seller, upon request), and an “insurance clause,” requiring the company selected by the Buyer to perform the work to produce a certificate of insurance naming the Seller and Buyer as additional insured with the following coverage and limits:

General Liability (CGL) insurance with coverage of not less than FIVE MILLION DOLLARS ($5,000,000) Combined Single Limit per occurrence for bodily injury and property damage.

Inaddition to the above-described CGL insurance, if Buyer will undertake, or cause to be undertaken, any surveying or work, including but not limited to surveying or assessment activities, within fifty (50) feet of any Seller track or any Seller bridge, trestle or tunnel, then Buyer shall also purchase, or cause to be purchased, a policy of Railroad Protective Liability (RPL) insurance,

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naming Seller as the insured, with coverage of not less than FIVE MILLION DOLLARS ($5,000,000) Combined Single Limit per occurrence, with an aggregate of TEN MILLION DOLLARS ($10,000,000). Such policy must be written on the current ISO/RIMA form of Railroad Protective Insurance – Insurance Services Offices Form No. CG 00 35. At Seller’s option, in lieu of purchasing RPL insurance (but not CGL insurance), Buyer may pay Seller a Construction Risk Fee,), and thereby be relieved of any obligation to purchase said RPL insurance.

• Worker’s Compensation Insurance as required by the state in which the Work is to be performed.
This policy shall include Employers’ Liability Insurance with a limit of not less than ONE MILLION DOLLARS ($1,000,000) per occurrence. Unless prohibited by law, such insurance shall waive subrogation against Seller.

• Automobile Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering all owned, non-owned and hired vehicles.

• Professional Errors and Omissions (E&O) insurance with coverage of not less than ONE

MILLION DOLLARS ($1,000,000) Combined Single Limit per occurrence for professional errors and omissions.

Buyer shall also keep Seller fully apprised of the progress of, and procedures followed with respect

to, all such environmental work; and fully cooperate with all reasonable requests of Seller in undertaking and carrying out such work. If requested by Seller, Buyer shall prepare split samples (which may then be separately tested at Seller’s sole option and cost) for delivery to Seller and shall deliver to Seller, at no cost to Seller, within five (5) days after receipt, copies of all results, assessments, reports and studies, whether of an environmental nature or otherwise, resulting from any tests or inspections conducted by Buyer pursuant to this Section 13 or otherwise in accordance with this Agreement. At or before Closing, Buyer shall provide Seller a reliance letter from Buyer’s consultant, in form and substance reasonably acceptable to Seller, granting Seller the right to rely on the environmental data and reports generated as part of Buyer’s environmental due diligence, including without limitation, any Phase I and Phase II Environmental Site Assessment Reports. The reliance letter shall not impose any additional limitations or restrictions on Seller’s reliance on said data and reports except as may be specified within the report documents themselves.

13.3 Buyer acknowledges that Seller makes no guarantee, representation or warranty regarding the physical or environmental condition of the Premises, and Seller expressly disclaims any and all obligation and liability to Buyer regarding any defects which may exist with respect to the condition of the Premises.

13.4 If environmental contamination of the Premises is revealed by the studies and tests conducted by Buyer pursuant to this Section 13, in an amount and/or concentration beyond the minimum acceptable levels established by current applicable governmental authorities, or, if Buyer is unwilling to accept the environmental condition of the Premises as a result of such tests or assessments, Seller’s and Buyer’s sole and exclusive remedy shall be to terminate this Agreement and refund the Deposit to the Buyer. Under no circumstances shall Seller be required to correct, remedy or cure any condition or environmental contamination of the Premises, which Buyer’s tests and studies may reveal, as a condition to Closing or other performance hereunder.

13.5 Provided Seller does not elect to terminate this Agreement as provided herein, if Buyer elects not to secure environmental tests or inspections, or fails to terminate after receipt of test results, Buyer shall take the Premises “as is” at Closing; assumes all risks associated with the environmental condition of the Premises, regardless of the cause or date of origin of such condition; and releases all rights or claims against Seller relating to such condition or for any costs of remediation or cure of any environmental condition. Buyer expressly assumes all obligations, liability and responsibility for physical and/or environmental conditions of the Premises, and agrees to defend, protect, indemnify and hold Seller harmless from any and all loss, damages, suits, penalties, costs, liability, and/or expenses (including, but not limited to reasonable investigative and/or legal expenses, remediation and/or removal costs),

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naming Seller as the insured, with coverage of not less than FIVE MILLION DOLLARS ($5,000,000) Combined Single Limit per occurrence, with an aggregate of TEN MILLION DOLLARS ($10,000,000). Such policy must be written on the current ISO/RIMA form of Railroad Protective Insurance ~ Insurance Services Offices Form No. CG 00 35. At Seller’s option, in lieu of purchasing RPL insurance (but not CGL insurance), Buyer may pay Seller a Construction Risk Fee,), and thereby be relieved of any obligation to purchase said RPL insurance.

© Worker’s Compensation Insurance as required by the state in which the Work is to be performed. This policy shall include Employers’ Liability Insurance with a limit of not less than ONE, MILLION DOLLARS (S1,000,000) per occurrence. Unless prohibited by law, such insurance shall waive subrogation against Seller.

Buyer shall also keep Seller fully apprised of the progress of, and procedures followed with respect to, all such environmental work; and fully cooperate with all reasonable requests of Seller in undertaking and carrying ‘out such work. If requested by Seller, Buyer shall prepare split samples (which may then be separately tested at Seller’s sole option and cost) for delivery to Seller and shall deliver to Seller, at no cost to Seller, within five (5) days after receipt, copies of all results, assessments, reports and studies, whether of an environmental nature or otherwise, resulting from any tests or inspections conducted by Buyer pursuant to this Section 13 or otherwise in accordance with this Agreement, At or before Closing, Buyer shall provide Seller a reliance letter from Buyer’s consultant, in form and substance reasonably acceptable to Seller, granting Seller the right to rely on the environmental data and reports, generated as part of Buyers environmental due diligence, including without limitation, any Phase I and Phase IL Environmental Site Assessment Reports. The reliance letter shall not impose any additional limitations or restrictions ‘on Sellers reliance on said data and reports except as may be specified within the report documents themselves,

13.4 If environmental contamination of the Premises is revealed by the studies and tests conducted by Buyer pursuant to this Section 13, in an amount and/or concentration beyond the minimum acceptable levels established by current applicable governmental authorities, ot, if Buyer is unwilling to accept the environmental condition of the Premises as a result of such tests or assessments, Seller’s and Buyer’s sole and exclusive remedy shall be to terminate this Agreement and refund the Deposit to the Buyer. Under no circumstances shall Seller be required to correct, remedy or cure any condition or environmental contamination of the Premises, which Buyer’s tests and studies may reveal, as a condition to Closing or other performance hereunder.

13.5 Provided Seller does not elect to terminate this Agreement as provided herein, if Buyer elects not to secure environmental tests or inspections, or fails to terminate afier receipt of test results, Buyer shall take the Premises “as is” at Closing; assumes all risks associated with the environmental condition of the Premises, regardless of the cause or date of origin of such condition; and releases all rights or claims against Seller relating to such condition or for any costs of remediation or cure of any environmental condition. Buyer expressly assumes all obligations, liability and responsibility for physical and/or environmental conditions of the Premises, and agrees to defend, protect, indemnify and hold Seller harmless from any and all loss, damages, suits, penalties, costs, liability, and/or expenses (including, but not limited to reasonable investigative and/or legal expenses, remediation and/or removal costs),

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arising out of any claim(s), present, past or future, for (a) loss or damage to any property, including the Premises (b) injuries to or death of any person(s), © contamination of or adverse effects upon the environment (air, ground or water), or (d) any violation of statutes, ordinances, orders, rules or regulations of any governmental entity or agency, caused by or resulting from presence or existence of any hazardous material, hazardous substance, hazardous waste, pollutant or contaminant (including petroleum products) in, on or under the Premises or any migration, escape or leakage of such materials, substances, wastes, pollutants or contaminants therefrom. Buyer acknowledges that the provisions of this Section are deemed to be additional consideration to Seller and the condition of the Premises has been considered as part of the Purchase Price.

13.6 INTENTIONALLY OMITTED

13.7 Buyer acknowledges that the Buildings are being transferred in their “AS IS, WHERE IS” condition,

with no representation of any kind, express or implied, that the Buildings are suitable for habitation or any other purpose. Buyer also acknowledges the possible presence of asbestos and/or lead-based paint in various portions of the Buildings and hereby accepts any and all responsibility for any abatement or repair desired or required to be performed on the Buildings at its sole cost and expense. Buyer agrees to hold harmless the Seller, its successors and assigns, from and against any and all claims, demands, suits, or expenses, including attorneys’ fees, as a result of injury to or death to persons (including the Buyer’s agents or employees) or damage to property of any kind, including the Seller’s property, incident to or in connection with the Buildings arising after the date of the Closing. The Seller has previously conducted Asbestos and Lead-Based Paint Survey of the Buildings which are attached hereto and made a part hereof as Exhibit B.

13.8 The Buyer’s environmental investigation shall be completed within the Due Diligence Period.

13.9 The provisions of this Article 13 shall survive Closing or termination of this Agreement.

SUBDIVISION APPROVAL; ZONING:

14.1 Any subdivision approval needed to complete the transaction herein contemplated shall be obtained by Buyer at Buyer’s sole risk, cost, and expense. Seller shall cooperate with Buyer in obtaining said approval, to the extent necessary or required, but Buyer shall reimburse Seller for any and all charges, costs and expenses (including portions of salaries of employees of Seller assigned to such project) which Seller may incur in such cooperation.

14.2 Seller makes no guarantee or warranty that any subdivision approval will be granted and assumes no obligation or liability for any costs or expenses if same is not approved.

14.3 Costs and expenses shall include all fees, including reasonable attorneys’ fees, of obtaining subdivision plats, or filing same with the applicable governmental body(ies), or recordation thereof, including attorneys’ fees, and all other related and/or associated items.

14.4 Seller makes no guarantee, warranty or representation as to the permissibility of any use(s)

contemplated by Buyer under existing zoning of the Premises or as to any ability to secure any rezoning for Buyer’s use.

BROKER’S FEES: The Buyer and the Seller each represent and warrant to the other that neither has introduced into this transaction any person, firm or corporation who is entitled to compensation for services as a broker, agent or finder. The Buyer and the Seller each agree to indemnify the other against and hold the other harmless from any and all commissions, finder’s fees, costs, expenses and other charges claimed by real estate brokers or sales persons by, through or under the indemnifying party. Seller shall be under no obligation to pay or be responsible for any broker’s or finder’s fees, commissions or charges in connection with handling this transaction, or Closing.

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arising out of any claim(s), present, past or future, for (a) loss or damage to any property, including the Premises (b) injuries to or death of any person(s), © contamination of or adverse effects upon the environment (air, ground or water), of (d) any violation of statutes, ordinances, orders, rules or regulations of any governmental entity or agency, caused by or resulting from presence or existence of any hazardous material, hazardous substance, hazardous waste, pollutant or contaminant (including petroleum products) in, on or under the Premises or any migration, escape or leakage of such materials, substances, wastes, pollutants or contaminants therefrom. Buyer acknowledges that the provisions of this Section are deemed to be additional consideration to Seller and the condition of the Premises has been considered as part of the Purchase Price.

13.6 INTENTIONALLY OMITTED

13.7 Buyeracknowledges that the Buildings are being transferred in their “AS IS, WHERE IS” condition, with no representation of any kind, express or implied, that the Buildings are suitable for habitation or any other purpose. Buyer also acknowledges the possible presence of asbestos and/or lead-based paint in various portions of the Buildings and hereby accepts any and all responsibility for any abatement or repair desired or required to be performed on the Buildings at its sole cost and expense. Buyer agrees to hold harmless the Seller, its suecessors and assigns, from and against any and all claims, demands, suits, or expenses, including attorneys’ fees, as a result of injury to or death to persons (including the Buyer’s agents or employees) or damage to property of any kind, including the Seller’s property, incident to or in connection with the Buildings arising after the date of the Closing. The Seller has previously conducted Asbestos and Lead-Based Paint Survey of the Buildings which are attached hereto and made ‘a part hereof as Exhibit B.

13.8 ‘The Buyer’s environmental investigation shall be completed within the Due Diligence Period 13.9 The provisions of this Article 13 shall survive Closing or termination of this Agreement. 14, SUBDIVISION APPROVAL; ZONING: 14.1 Any subdivision approval needed to complete the transaction herein contemplated shall be obtained by Buyer at Buyer’s sole risk, cost, and expense. Seller shall cooperate with Buyer in obtaining said approval, to the

extent necessary or required, but Buyer shall reimburse Seller for any and all charges, costs and expenses (including portions of salaries of employees of Seller assigned to such project) which Seller may incur in such cooperation.

14.2 Seller makes no guarantee or warranty that any subdivision approval will be granted and assumes ‘no obligation or liability for any costs or expenses if same is not approved.

14,3 Costs and expenses shall include all fees, including reasonable attomeys’ fees, of obtaining subdivision plats, or filing same with the applicable governmental body(ies), or recordation thereof, including attorneys’ fees, and all other related and/or associated items,

14.4 Seller makes no guarantee, warranty or representation as to the permissibility of any use(s) contemplated by Buyer under existing zoning of the Premises or as to any ability to secure any rezoning for Buyer’s use.

18, BROKER’S FEES: The Buyer and the Seller each represent and warrant to the other that neither has introduced into this transaction any person, firm or corporation who is entitled to compensation for services as a broker, agent or finder. The Buyer and the Seller each agree to indemnify the other against and hold the other harmless from any and all commissions, finder’s fees, costs, expenses and other charges claimed by real estate brokers or sales persons by, through or under the indemnifying party, Seller shall be under no obligation to pay or be responsible for any broker’s or finder’s fees, commissions or charges in connection with handling this transaction, or Closing

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ASSIGNMENT, LIMITS, SURVIVAL:

16.1 This Agreement may not be assigned by Buyer without the prior written consent of Seller.

DEFAULT:

17.1 In the event of a default by Buyer under this Agreement (including, but not limited to payment of the Deposit within the time specified), Seller may elect to terminate this Agreement by delivery of notice to Buyer and to retain the Deposit and any other money paid by Buyer to or for the account of Seller, as agreed-upon liquidated damages in full settlement of any and all claims arising under or in any way related to this Agreement.

17.2 In the event of a default by Seller under this Agreement, Buyer’s sole and exclusive remedy shall be to terminate this Agreement by delivery of notice to Seller and to receive an immediate return of the Deposit and reimbursement for any reasonable third-party expenses incurred by Buyer pursuant to this Agreement, not to exceed $10,000, as agreed-upon liquidated damages in full settlement of any and all claims arising under or in any way related to this Agreement. Buyer irrevocably waives any and all right to pursue specific performance of this Agreement or any other legal or equitable remedy otherwise available to Buyer.

17.3 Upon the termination of this Agreement pursuant to this Article 17, Buyer and Seller shall be relieved of all obligations under Agreement, including the duty to close, other than (a) any liability for breach of any of the provisions of Section 13 shall remain as obligations of Buyer and (b) Buyer shall furnish Seller with a copy of all materials and information (including but not limited to any engineering reports, studies, maps, site characterizations and/or zoning related materials) developed by Buyer during the term of this Agreement relating to the potential use or the physical condition of the Premises.

17.4 “Default” shall include not only the failure to make prompt payment of any sums when due under this Agreement, but also the failure to fully and timely perform any other acts required of Buyer under this Agreement.

NOTICES:

18.1 Notice under this Agreement shall be in writing and sent by Registered or Certified Mail, Return Receipt Requested, or by courier, express or overnight delivery, and by confirmed e-mail.

18.2 The date such notice shall be deemed to have been given shall be the business day of receipt if

received during business hours, the first business day after the business day of receipt if received after business hours on the preceding business day, the first business day after the date sent by courier, express or overnight (“next day delivery”) service, or the third business day after the date of the postmark on the envelope if mailed, whichever occurs first.

18.3 Notices to Seller shall be sent to:

CSX Transportation, Inc. c/o Real Estate and Facilities Management – J180 500 Water Street, 12th Floor Jacksonville, FL 32202
Attn: Jennifer Bryan E-mail: [email protected]
Phone: (904) 279-3822

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ASSIGNMENT, LIMITS, SURVIVAL: 16.1 This Agreement may not be assigned by Buyer without the prior written consent of Seller.
DEFAULT:

17.1 Inthe event of a default by Buyer under this Agreement (including, but not limited to payment of the Deposit within the time specified), Seller may elect to terminate this Agreement by delivery of notice to Buyer ‘and to retain the Deposit and any other money paid by Buyer to or for the account of Seller, as agreed-upon liquidated damages in full settlement of any and all claims arising under or in any way related to this Agreement

17.2 Inthe event of a default by Seller under this Agreement, Buyer’s sole and exclusive remedy shall be to terminate this Agreement by delivery of notice to Seller and to receive an immediate return of the Deposit and reimbursement for any reasonable third-party expenses incurred by Buyer pursuant to this Agreement, not to exceed $10,000, as agreed-upon liquidated damages in full settlement of any and all claims arising under or in any way related to this Agreement. Buyer irrevocably waives any and all right to pursue specific performance of this Agreement or any other legal or equitable remedy otherwise available to Buyer.

NOTICES:

18.1 Notice under this Agreement shall be in writing and sent by Registered or Certified Mail, Return Receipt Requested, or by courier, express or overnight delivery, and by confirmed e-mail

18.2 The date such notice shall be deemed to have been given shall be the business day of receipt if received during business hours, the first business day after the business day of receipt if received after business hours ‘on the preceding business day, the first business day after the date sent by courrier, express or overnight (“next day delivery”) service, or the third business day after the date of the postmark on the envelope if mailed, whichever occurs first.

183 Notices to Seller shall be sent to:

CSX Transportation, Ine c/o Real Estate and Facilities Management — 1180 500 Water Street, 12" Floor

Jacksonville, FL 32202

‘Attn: Jennifer Bryan

E-mail: [email protected]

Phone: (904) 279-3822

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With a copy to: CSX Transportation, Inc. c/o Real Estate and Facilities Management – J180 500 Water Street, 12th Floor Jacksonville, FL 32202
Attn: Dona Jadwin E-mail: [email protected]
Phone: (904) 279-4263

Notices to Buyer shall be sent to:

County of Russell, Virgnia 137 Highland Drive, Lebanon, Virginia 24266

Attn: Lonzo Lester P.O. Box 1208, Lebanon, Virginia 24266 Email: [email protected] Phone: 276-889-8000

18.4 Any party hereto may change its address or designate different or other persons or entities to

receive copies by notifying the other party in a manner described in this Section.

RULES OF CONSTRUCTION:

19.1 In this Agreement, all singular words shall connote the plural number as well as the singular and vice versa, and the masculine shall include the feminine and the neuter.

19.2 All references herein to particular articles, sections, subsections or clauses are references to articles, sections, subsections or clauses of this Agreement.

19.3 The headings contained herein are solely for convenience of reference and shall not constitute a part of this Agreement nor shall they affect its meaning, construction or effect.

19.4 Each party hereto and its counsel have had the opportunity to review and revise (or request revisions of) this Agreement, and therefore any usual rules of construction requiring that ambiguities are to be resolved against a particular party shall not be applicable in the construction and interpretation of this Agreement or any exhibits hereto or amendments hereof.

19.5 This Agreement shall be governed and construed in accordance with the laws of the state in which the Premises is located, without regard to conflict of law rule.

TIME OF ESSENCE: Time shall be considered of the essence both to the Buyer and the Seller for all activities undertaken or required pursuant to this Agreement.
COUNTERPARTS: This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, and all of which together shall constitute one and the same instrument.
RADON: Radon is a naturally occurring radioactive gas that, when it has accumulated in the building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed

PSA-Page 11 Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014

(Lv y(05/22/2019)

With a copy to: CSX Transportation, Ine. c/o Real Estate and Facilities Management — 1180 500 Water Street, 12!" Floor Jacksonville, FL 32202 ‘Attn: Dona Jadwin E-mail: [email protected] Phone: (904) 279-4263

Notices to Buyer shall be sent to:

County of Russell, Virgnia 137 Highland Drive, Lebanon, Virginia 24266

Attn: Lonzo Lester

P.O. Box 1208, Lebanon, Virginia 24266 Email: [email protected] Phone: 276-889-8000

18.4 Any party hereto may change its address or designate different or other persons or entities to

receive copies by notifying the other party in a manner described in this Section, 19, RULES OF CONSTRUCTION: 19.1 Inthis Agreement, all singular words shall connote the plural number as well as the singular and,

vice versa, and the masculine shall include the feminine and the neuter.

19.2 _Allreferences herein to particular articles, sections, subsections or clauses are references to articles, sections, subsections or clauses of this Agreement.

19.3 ‘The headings contained herein are solely for convenience of reference and shall not constitute a part of this Agreement nor shall they affect its meaning, construction or effect.

19.4 Each party hereto and its counsel have had the opportunity to review and revise (or request revisions of this Agreement, and therefore any usual rules of construction requiring that ambiguities are to be resolved against

4 particular party shall not be applicable in the construction and interpretation of this Agreement or any exhibits hereto or amendments hereof.

19.5 This Agreement shall be governed and construed in accordance with the laws of the state in which the Premises is located, without regard to conflict of law rule.

TIME OF ESSENCE: Time shall be considered of the essence both to the Buyer and the Seller for all activities undertaken or required pursuant to this Agreement.
COUNTERPARTS: This Agreement may be executed in one or more counterparts, each of which shall ‘be deemed to be an original, and all of which together shall constitute one and the same instrument.

22, RADON: Radon is a naturally occurring radioactive gas that, when it has accumulated in the building in sutficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed

PSA-Page 12
Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014 (LV)/(05/22/2019)

federal and state guidelines have been found in buildings. Additional information regarding radon and radon testing may be obtained from your county public health unit.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

SIGNATURE PAGE TO FOLLOW

PSA-Page 12 Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014

(Lv y(05/22/2019)

federal and state guidelines have been found in buildings. Additional information regarding radon and radon testing

may be obtained from your county public health unit.

REMAINDER OF PAGE INTE!

SIGNATURE PAGE TO FOLLOW

JONALLY LEFT BLANK.

PSA-Page 13
Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014 (LV)/(05/22/2019)

IN WITNESS WHEREOF, the Buyer has caused this Agreement to be signed the ________ day of

________________, 20, in duplicate, each of which shall be considered an original.

WITNESS(ES): BUYER(S): COUNTY OF RUSSELL VIRGINIA

  Print Name: ________________________________ 
  Print Title: _________________________________

_______________________________ ____________________________________ (SEAL) Print Name: ________________________________ Print Title: _________________________________

NOTICE OF SELLER’S ACCEPTANCE

Buyer’s Offer to purchase the Premises is accepted by Seller this ______ day of ____________, 20.

WITNESS(ES): CSX TRANSPORTATION, INC.

___________________________ By: _______________________________________

Print Name: ________________________________ Print Title: _________________________________

PSA-Page 13 Revised October 4, 2016 SITE ID: VA-167-1074460 PIN: 51167 0014

(LV )(05/22/2019)

IN WITNESS WHEREOF, the Buyer has caused this Agreement to be signed the day of 20__, in duplicate, each of which shall be considered an original.

WITNESS(ES): BUYER(S): COUNTY OF RUSSELL VIRGINIA Print Name: Print Title: (SEAL) Print Name: Print Tite:

NOTICE OF SELLER’S ACCEPTANCE

Buyer’s Offer to purchase the Premises is accepted by Seller this day of. 520. WITNESS(ES): CSX TRANSPORTATION, INC. By: Print Name:

Print Title:

CSX TRANSPORTATION, INC.

1 " = 100 ’

Engineering Milepost Proposed Lease 0.12 ± Acres

Depot Building

CSX Real Estate

S:\PIN\Exhibits\Exhibit A - 20150622 010008 - VA-167-1074460.mxd

0 100 20050 Feet L

SITE: VA-167-1074460 RUSSELL COUNTY, VA MILEPOST: Z 35.1

THIS RAILROAD MAP EXHIBIT GRAPHICALLY REPRESENTS A PROPOSED REAL ESTATE TRANSACTION. IT MAY NOT REFLECT CURRENT “ON THE GROUND” CONDITIONS AND/OR ACTUAL LOCATIONS OF FEATURES. ALL DIMENSIONS, OFFSET DISTANCES, AREA CALCULATIONS AND MEASUREMENT NOTATIONS SHOWN ON THIS EXHIBIT ARE APPROXIMATE.

DIVISION: FLORENCE SUBDIVISION: KINGSPORT DATE: 06/22/2015 REVISED: 06/28/2016 DRAWN BY: o7525

EXHIBIT A

PIN #

GIS #

INTEL #

51167 0014

VVA1/17

03383-002

PROPOSED LEASE

Site Boundary is 30’ ± from

Nearest Centerline

150’ ±

80’ ±

exnipit a

Gis # 103383-002

INTEL # ‘Wailt?

PIN# 51167 0014

1"= 100" 100

Site Boundary is 30° from Nearest Centerline

TOS

I Proposed tease 0:12 heres

(SX TRANSPORTATION, INC. PROPOSED LEASE

SITE: VA-167-1074460

RUSSELL COUNTY, VA

MILEPOST: 2 35.1

DIVISION: FLORENCE ‘SUBDIVISION: KINGSPORT DATE: 06/2212015 REVISED: 06/28/2016 DRAWN BY: 07525

“TS RALROAD MAP EXHIBIT GRAPHICALLY REPRESENTS A CURRENT “ON THe GROUND’ CONDITIONS ANDIOR ACTUAL |AREACALCULATIONS AND MEASUREMENT NOTATIONS SHOWN (THIS EXHIBIT ARE APPROXDARTE.

‘SPINE oNDEENA DOTSOGRE 010008 WRT TRAD

THIS LEASE AGREEMENT made and entered into on this the ____ day of

_______________, 2018, by and between DICKENSON-RUSSELL CONTURA, LLC,

a Delaware limited liability company, hereinafter referred to as “Lessor”, and RUSSELL

COUNTY BOARD OF SUPERVISORS, a political subdivision of the Commonwealth of

Virginia, hereinafter referred to as “Lessee”.

WHEREAS, Lessor is the owner of those certain lots of surface property located

on Left Fork of Lick Creek in Dante, Virginia, as shown outlined on the map attached

hereto and made a part hereof as Exhibit No. 1 (the “Property”); and

WHEREAS, Lessee desires to lease the Property for use in conjunction with its

Dane Community Center activities;

NOW, THEREFORE, WITNESSETH: That for and in consideration of

covenants and agreement of the parties as set forth herein, Lessor and Lessee agree as

follows:

Lessor does lease and demise unto Lessee the right to enter the Property only for use of the Property for purposes associated with the Dante Community Center.
Lessee accepts the Property in an “AS-IS” condition, without warranty from Lessor for fitness or condition of the Property for the purposes granted.
The initial term of this Agreement is for a period of one (1) year from and after

the date hereof, with the right to extend for successive periods of one (1) year each. Each such election to extend shall be deemed automatic unless Lessee gives to Lessor a ninety (90) day written notice, prior to the expiration of any such term hereof, of its intention not to extend this Agreement. Provided however, it is understood and agreed that Lessor shall have the right to terminate this Agreement at any time, without cause, by giving Lessee no less than thirty (30) days notice.

As consideration for the rights granted by this Agreement, Lessee agrees to mow,

maintain, and provide security for the Property and shall pay to Lessor an annual rental in the amount of Ten Dollars ($10.00). Payment for the first yearly term is due and payable upon execution of this Agreement and thereafter on or before the first day of each subsequent renewal term.

Lonzo Lester Highlight

WHEREAS, Lessor is the owner of those certain lots of surface property located on Left Fork of Lick Creek in Dante, Virginia, as shown outlined on the map attached

hereto and made a part hereof as Exhibit No. | (the “Property”); and NOW, THEREFORE, WITNESSETH: That for and in consideration of covenants and agreement of the parties as set forth herein, Lessor and Lessee agree as

follows:

1, Lessor does lease and demise unto Lessee the right to enter the Property only for use of the Property for purposes associated with the Dante Community Center. Lessee accepts the Property in an “AS-IS” condition, without warranty from Lessor for fitness or condition of the Property for the purposes granted.

The initial term of this Agreement is for a period of one (1) year from and after the date hereof, with the right to extend for successive periods of one (1) year each. Each such election to extend shall be deemed automatic unless Lessee gives to Lessor a ninety (90) day written notice, prior to the expiration of any such term hereof, of its intention not to extend this Agreement. Provided however, it is understood and agreed that Lessor shall have the right to terminate this, Agreement at any time, without cause, by giving Lessee no less than thirty (30) days notice.
As consideration for the rights granted by this Agreement, Lessee agrees to mow, maintain, and provide security for the Property and shall pay to Lessor an annual rental in the amount of Ten Dollars ($10.00). Payment for the first yearly term is due and payable upon execution of this Agreement and thereafter on or before the first day of each subsequent renewal term.

Lessee understands and agrees that the rights granted hereunder are for its use only and Lessee has no right to assign, sublease, or in any way transfer its rights hereunder.
Lessee shall have no right of claim for damages of any nature hereunder due to

mining or any other activities conducted by Lessor and/or its duly authorized agents either on the Property or contiguous properties.

Lessee shall not place any structures or improvements on the Property. It is

understood and agreed that Lessee shall have no further rights to the Property upon termination of this Agreement and all of Lessee’s personal property will be removed prior to the termination date.

Lessee covenants and agrees to promptly clean up and properly dispose of all

trash and debris on the premises and maintain the premises in a neat and orderly condition during the term of this Agreement.

Lessee covenants that it will use the Property only in a proper and lawful manner,

in all respects in accordance with the terms of this Agreement and all rules and regulations governing Lessor’s mining permit, if any, which includes the Property.

Lessee shall be responsible for obtaining and paying for insurance, if desired,

covering Lessee’s personal property placed or used in or on the Property in the event of loss.

Lessor shall have the sole right to declare this Agreement immediately null and

void in the event Lessor, in its sole judgment, shall deem that a material violation of any of the covenants of this Agreement has been committed by Lessee.

Lessee agrees to defend, indemnify and hold Lessor (including its parents,

subsidiaries, affiliates, and lessors and the managers, officers, directors, agents, invitees, and employees) harmless, and Lessee shall assume all loss, cost, damage, expense and claims, including attorney fees, for any and all injuries or death to persons or damage to property that may arise out of Lessee’s actions or possession hereunder, including any third-party claims of invitees of Lessee upon the Property.

Agents and/or officials of Lessor shall have the rights of ingress and egress to the

Property at all times.

Lessee understands and agrees that the rights granted hereunder are for its use only and Lessee has no right to assign, sublease, or in any way transfer its rights hereunder.

Lessee shall have no right of claim for damages of any nature hereunder due to mining or any other activities conducted by Lessor and/or its duly authorized agents either on the Property or contiguous properties.

Lessee shall not place any structures or improvements on the Property. It is understood and agreed that Lessee shall have no further rights to the Property upon termination of this Agreement and all of Lessee’s personal property will be removed prior to the termination date.

Lessee covenants and agrees to promptly clean up and properly dispose of all trash and debris on the premises and maintain the premises in a neat and orderly condition during the term of this Agreement.

Lessee covenants that it will use the Property only in a proper and lawful manner, in all respects in accordance with the terms of this Agreement and all rules and regulations governing Lessor’s mining permit, if any, which includes the Property.

Lessee shall be responsible for obtaining and paying for insurance, if desired, covering Lessee’s personal property placed or used in or on the Property in the event of loss.

Lessor shall have the sole right to declare this Agreement immediately null and void in the event Lessor, in its sole judgment, shall deem that a material violation of any of the covenants of this Agreement has been committed by Lessee.

Lessee agrees to defend, indemnify and hold Lessor (including its parents, subsidiaries, affiliates, and lessors and the managers, officers, directors, agents, invitees, and employees) harmless, and Lessee shall assume alll loss, cost, damage, expense and claims, including attorney fees, for any and all injuries or death to persons or damage to property that may arise out of Lessee’s actions or possession hereunder, including any third-party claims of invitees of Lessee upon the Property.

Agents and/or officials of Lessor shalll have the rights of ingress and egress to the Property at all times.

13, Any notices required hereunder shall be effective upon mailing by United States
registered or certified mail, return receipt requested, addressed to:

Lessor at: 5703 Crutchfield Drive

         Norton, VA  24273 
  Attention:  Paul A. Mullins 

Lessee at:   P.O. Box 1208

Lebanon, VA 24266 Attention: Lonzo Lester

WITNESS the following signatures as of the day and year first above written.

  DICKENSON-RUSSELL CONTURA, LLC 


  By:    _____________ 
   
  Its:                                                           


  RUSSELL COUNTY

BOARD OF SUPERVISORS

  By:    _____________ 
   
  Its:

13, Any notices required hereunder shall be effective upon mailing by United States registered or certified mail, return receipt requested, addressed to:

Lessor at: 5703 Crutchfield Drive Norton, VA 24273 Attention: Paul A. Mullins Lessee at: P.O. Box 1208

Lebanon, VA 24266 Attention: Lonzo Lester

WITNESS the following signatures as of the day and year first above written.

DICKENSON-RUSSELL CONTURA, LLC

By:

Its:

RUSSELL COUNTY BOARD OF SUPERVISORS

By:

Tts:

Board of Supervisors Action Item C-1 – C-14 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

   Meeting: 9/9/19     6:00 PM

County Administrator Reports & Requests

REPORTS

RC Employee Health Insurance Contract – CIGNA – 9/1/19………………………C-1
Belfast & Glade Hollow Water Projects Funding……………………………………C-2
RC Animal Shelter VDACS Inspection……………………………………………….C-3
2019 VACo Annual Conference (Nov 10-12, 2019)………………………………….C-4
RC Tourism Committee Member Resignation – Marketta Horton………………C-5

REQUESTS

Supreme Court of VA Drug Treatment Court Grant ($90,000)……………………C-6
Tobacco Commission Grant – Honaker & Castlewood Canneries………………C-7
Tobacco Commission Grant – RC Fair Association………………………………C-8
Tobacco Commission & VDACS Meat Processing Facility Feasibility

Study Grant……………………………………………………………………………….C-9

Authorization for Disposal Truck Purchase and Sale of Disposal Truck………C-10
CP Regional Housing Authority – Payment in Lieu Taxes for HUD…………….C-11
Authorization of RC Library Board Funding of ($7,119.17)………………………C-12
RC Planning Commission Plat…………………………………………………………C-13
Travel Request……………………………………………………………………………C-14
Frede Sweeney & Crystal White – BAI Class – Charlottesville – 9/30 – 10/1, 2019
Kelly McBride Delph – Library of VA Meeting – Richmond, VA - 9/19-20, 2019
Betsy Summerfield, – National Emergency Management Inst. - 9/22-9/27, 2019
Jess Powers – National Emergency Management Inst. - 9/22-9/27, 2019
Lonzo Lester – DEQ Plan Review Training – Roanoke, VA - 9/17-19, 2019
Mickey Rhea – DEQ Plan Review Training – Roanoke, VA – 9/17-19, 2019

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Various

Board of Supervisors Action Item C-1 - C-14 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 9/9/19 6:00 PM

County Admi REPORTS

istrator Reports & Requests

RC Employee Health Insurance Contract — CIGNA — 9/1/19.
Belfast & Glade Hollow Water Projects Funding…
RC Animal Shelter VDACS Inspection…
2019 VACo Annual Conference (Nov 10-12, 2019)…
RC Tourism Committee Member Resignation — Marketta Horton.

REQUESTS

Supreme Court of VA Drug Treatment Court Grant ($90,000).
Tobacco Commission Grant - Honaker & Castlewood Canneries…
Tobacco Commission Grant — RC Fair Association…
Tobacco Commission & VDACS Meat Processing Facility Feasibility Study Grant…
Authorization for Disposal Truck Purchase and Sale of Disposal Truc!
CP Regional Housing Authority — Payment in Lieu Taxes for HUD.

12, Authorization of RC Library Board Funding of ($7,119.17)

RC Planning Commission Plat.

14, Travel Request.

C14

Frede Sweeney & Crystal White — BAI Class — Charlottesville - 9/30 - 10/1, 2019 Kelly McBride Delph — Library of VA Meeting — Richmond, VA - 9/19-20, 2019 Betsy Summerfield, — National Emergency Management Inst. - 9/22-9/27, 2019 Jess Powers — National Emergency Management Inst. - 9/22-9/27, 2019

Lonzo Lester — DEQ Plan Review Training — Roanoke, VA - 9/17-19, 2019 Mickey Rhea — DEQ Plan Review Training — Roanoke, VA — 9/17-19, 2019

PR RYONS

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Various

lonzo. lester @russellcountyv. us

Subject: FW: FW: Governor Northam Announces More Than $13.4 Million in Community Development Block Grants

From: lonzo.lester @russellcountyva.us [email protected] Sent: Friday, August 23, 2019 3:00 PM

To: [email protected]

‘Subject: FW: FW: Governor Northam Announces More Than $13.4 Million in Community Development Block Grants

Rebecca — Congratulations on full grant funding for Belfast project.

Forwarded message ------- From: Press, Governor Northam <press@governor. virginia. gov>

Date: Fri, Aug 23, 2019 at 12:19 PM

Subject: Governor Northam Announces More ‘Than $13.4 Million in Community Development Block Grants ‘To: [email protected]

Commonwealth of Virginia Office of Governor Ralph S. Northam

FOR IMMEDIATE RELEASE Date: August 23, 2019

Office of the Governor Contact: Alena Yarmosky

Email: [email protected]

Virginia Department of Housing and Community Development Contact: Amanda Love

Email: [email protected]

Phone: (804) 371-7006

~ Fourteen localities receive funding for housing and community revitalization efforts ~

GREENSVILLE—Governor Ralph Northam today announced more than $13.4 million in Community Development Block Grants (CDBG) for the counties of Accomack, Alleghany, Grayson, Greensville, James City, Lee, Mecklenburg, Russell, and Wise, and the towns of Appomattox, Chase City, La Crosse, Parksley, and South Boston. Governor Northam made the announcement at an event in Greensville, where he presented local officials with a check for one of the fourteen awarded projects.

“The Community Development Block Grant program continues to be a vital resource for funding projects that help build strong regional economies throughout Virginia and address the most pressing needs in our communities,” said Governor Northam. “The localities receiving these grant awards are making important investments in infrastructure, housing rehabilitation, and downtown revitalization that will enable them to deliver essential services to their citizens and attract new residents, businesses, and visitors.”

Since 1982, the federally-funded CDBG program has been administered by the Virginia Department of Housing and Community Development (DHCD), and Virginia receives approximately $18.1 million annually for this grant program. CDBG grants are awarded through a competitive process. Most projects benefit low- and moderate-income persons, and many projects are targeted for the prevention or elimination of dilapidated structures and blighted conditions.

“These grants fund 14 different projects targeted to improve quality of life,” said Secretary of Commerce and ‘Trade Brian Ball. “CDBG is a flexible tool we utilize to help address blight, improve housing, provide facilities for a variety of needed services, and increase access to water and sewer in communities throughout the Commonwealth.”

2019 CDBG Competitive Grant Awards:

Locality Project Name Award Accomack Count} Gospel Temple/Adams Crossing CDBG Project_| $700,000 Alleghany County’ Wrightsville Community Revitalization Project | $1,400,000 ‘Town of Appomattox __| Appomattox Downtown Revitalization $700,000 Town of Chase City Endly Street Phase II $1,374,406 Grayson County Eagle Bottom Housing Phase IL $523,200 Greensville County Washington Park Phase VI $1,353,241 James City County James City County Scattered Site Rehab $1,000,000 Town of La Crosse Pine Street Neighborhood Improvement Phase || $1,397,044 Lee Count; St. Charles Water Line Replacement Phase IM _| $1,000,000 Mecklenburg Count, Quail Hollow Road Housing Rehab Project $1,000,000 Town of Parksley Parksley Downtown Revitalize $700,000

| Russell County ae $630,000 Town of South Boston_| Poplar Creek Homes Letter of Intent $700,000. Wise County Banner Sewer Project $954,000

VRA VIRGINIA RESOURCES AUTHORITY

August 12, 2019

Mr. Carter McGlothlin Board Chairman The Russell County Public Service Authority 137 Highland Drive Lebanon, VA 24266

Re: Virginia Water Supply Revolving Fund The Russell County Public Service Authority

Stephanie L. Hamlett Executive Director

Glade Hollow Water Linc Replacement/Glade Hill Water Service Extension Project (WSL-020-18)

Dear Mr. McGlothlin:

Virginia Resources Authority (the … Authority") is pleased to advise you that the Virginia Department of Health (“VDH”) has authorized funding from the Virginia Water Supply Revolving Fund (the “Fund”) to The Russell County Public Service Authority (the “PSA”) to finance the replacement of water lines in the Glade Hollow area and the extension of water service into the Glade Hill area, together with related expenses (the “Project”). Funding for the Project will consist of a loan of up to $418,700 (the “Principal Repayment Loan”) and a principal forgiveness loan of up to $523,000 (the “Principal Forgiveness Loan”), for a total funding package of up to $941, 700 (the "Loan’').

The Cost of Funds on the Principal Repayment Loan will be 2.5% per annum, comprised of interest to the fund of 1.00% and a fee of 1.50% for administrative and management services attributable to the Loan. Payments on the Principal Repayment Loan will begin approximately six months after the estimated Project completion for a term of thirty years.

The Authority hereby offers to extend to the PSA the Loan as stated, subject, however, to the satisfaction of the conditions to purchase the PSA’ s Local Bond set forth in the enclosed form of Financing Agreement (Sections 2.1, 3.1, and 3.2). Among these conditions is a requirement that Loan closing shall not take place until a Transfer Agreement is entered into that transfers all outstanding loans of the former The Castlewood Water and Sewage Authority to the PSA (see Section 3.2(a)). Additionally, the PSA must complete a Waterworks Business Operations Plan and Rate Study under Section 10.13 of the Financing Agreement. A form of Funding Agreement for the Principal Forgiveness Loan is also enclosed.

It is understood that the Principal Repayment Loan wilt be secured by a pledge of the PSA 's net water and sewer system revenues and the moral obligation of Russell County by way of a Support Agreement. VRA would not enter into the Financing Agreement without the security and credit enhancement of a Support Agreement. The PSA’s Local Bond evidencing the Principal

1111 E. Mam Street 804 644.3100 Phone Suite 1920 804.644.3109 FAX

Richmond, VA 23219 www.V1rgm1aResources.org

Lonzo Lester Highlight

VIRGINIA RESOURCES AUTHORITY

August 12, 2019

‘Mr. Carter McGlothlin

Board Chairman

The Russell County Public Service Authority 137 Highland Drive

Lebanon, VA 24266

Re: Virginia Water Supply Revolving Fund ‘The Russell County Publie Service Authority ‘(WSL-020-18)

Dear Mr. McGlothlin:

Virginia Resources Authority (the “Authority”) is pleased to advise you that the Virginia Department of Health (“VDH"”) has authorized funding from the Virginia Water Supply Revolving Fund (the “Fund”) to The Russell County Public Service Authority (ihe “PSA”) to finance the replacement of water lines in the Glade Hollow area and the extension of water service into the Glade Hill area, together with related expenses (the “Project”). Funding for the Project will consist of a loan of up to $418,700 (the “Principal Repayment Loan”) and a principal forgiveness loan of up to $523,000 (the “Principal Forgiveness Loan”), for a total funding package of up to $941,700 (the “Loan”).

The Cost of Funds on the Principal Repayment Loan will be 2.5% per annum, comprised of interest to the fund of 1.00% and a fee of 1.50% for administrative and management services attributable to the Loan, Payments on the Principal Repayment Loan will begin approximately six months after the estimated Project completion for a term of thirty years.

‘The Authority hereby offers to extend to the PSA the Loan as stated, subject, however, to the satisfaction of the conditions to purchase the PSA’s Local Bond set forth in the enclosed form of Financing Agreement (Sections 2.1, 3.1, and 3.2). Among these conditions is a requirement that Loan closing shall not take place until a Transfer Agreement is entered into that transfers all outstanding loans of the former The Castlewood Water and Sewage Authority to the PSA (see Section 3.2(a)). Additionally, the PSA must complete a Waterworks Business Operations Plan and Rate Study under Section 10,13 of the Financing Agreement. A form of Funding Agreement for the Principal Forgiveness Loan is also enclosed.

It is understood that the Principal Repayment Loan will be secured by a pledge of the PSA’s net water and sewer system revenues and the moral obligation of Russell County by way of a Support Agreement. VRA would not enter into the Financing Agreement without the security and credit enhancement of a Support Agreement. The PSA’s Local Bond evidencing the Principal

1111 E, Main Street Suite 1920 Richmond, VA 23219 | wow.VirgimiaResources.org

Mr. Carter MeGlothlin August 12, 2019 Page 2

Repayment Loan shall be issued on a parity basis with all pre-existing bonded indebtedness secured by a pledge of water and/or sewer system revenues.

Loan closing and the disbursement of funds thereunder may be subject to the availability of funds from the (a) United States Environmental Protection Agency Capitalization Grant under the Safe Drinking Water Amendments of 1996 and (b) Commonwealth of Virginia match grant.

Loan closing and the disbursement of funds in connection therewith shall remain subject to satisfaction of any condition prerequisite thereto established by VDH. The PSA shall comply in all respects with all applicable federal laws, regulations and other requirements relating to or arising out of or in connection with the Project and the funding thereof by the Authority. The PSA shall comply in all respects with all applicable federal, state, and local laws, regulations and other requirements relating to or arising out of or in connection with the Project and the funding thereof by the Fund, including, but not limited to, the federal “crosscutting” requirements identified in the attached Schedule A.

The Authority reserves the right to withdraw or alter the terms of this commitment if, between the date of the PSA’s loan application and the date of closing, the PSA incurs any debt or its financial condition changes in any way deemed material by the Authority in its sole discretion. Loan closing will not be set until all applicable pre-closing conditions have been met.

Ifyou have any questions concerning the foregoing, please call Andrea Pearson at 804-616- 3452, If you concur with the terms and conditions herein stated, please acknowledge your acceptance thereof by signing below and returning the original to me. Retain a copy for your records.

If Loan closing shall not have occurred by December 31, 2019, it is understood that the Authority reserves the right to modify any of the conditions of this commitment or to withdraw the loan offer.

Very truly yours,

Badan Hon eg

Stephanie L. Hamlett

Mr, Carter McGlothlin August 12,2019 Page 3

The Russell County Public Service Authority fully intends (i) to use the offered Loan for the Project and (ii) to commence or continue the Project, as applicable, pending closing of the Loan,

on or about the day of. 2019. The foregoing terms and conditions are hereby acknowledged and accepted the day of 2019. By: Chairman ACKNOWLEDGED BY: By:

County Administrator Enclosure

cc: Megan M. Gilliland, Esq. Keith Komegay, VDH-Office of Drinking Water Carter Brothers, Esq. Lonzo Lester, Russell County

Page 1 of 3

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY P. O. BOX 3219

LEBANON, VIRGINIA 24266 276-883-4030 Fax 276-889-2196 e-mail [email protected]

Glade Hollow/Glade Hill Drive Water Project

The total project cost is $935,700.00. Plus, VDH has a closing fee of $6,000.00.
The Funding Sources are: VDH: $523,000.00 Grant $223,700.00 Loan Coalfield Water Development Fund: $75,000 Grant Southwest VA Water & Waste Water Fund: $120,000 Grant

mailto:[email protected] Lonzo Lester Text Box Grants: $523,000 $ 75,000 $120,000 $718,000 _ Loans: $223,700

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY P. O. BOX 3219 LEBANON, VIRGINIA 24266 276-883-4030 Fax 276-889-2196 e-mail [email protected]

Glade Hollow/Glade Hill Drive Water Project

The total project cost is $935,700.00, Plus, VDH has a closing fee of $6,000.00. The Funding Sources are: VDH: $523,000.00 Grant $223,700.00 Loan Coalfield Water Development Fund: $75,000 Grant Southwest VA Water & Waste Water Fund: $120,000 Grant

Grants: $523,000 $ 75,000 $120,000 $718,000

lLoans: $223,700

Page 1 of 3

VireiniA DEPARTMENT

OF AGRICULTURE AND | Consumer SERVICES | Facility Name/ID: ML Cb Dates Y/QI/G. Sabt ‘s Jhurrall Shell fen. Time: 4) Animals on premisos… Inspected CI Not inspected — Explain: 2) Areas of facility. [5 inspected TI Not Inspected - Explain: 3) Animal enclosures. )Elinspected C1 Not Inspected - Explain: ‘#) wethods Gfeninia outancei, inspected Not Inspeoted ~ Explain 5) Other (specify or indicate "NIA”): bp

YI No Violations Cited

D1 Violations Cited (Details ofthe violations willbe provided in an Inspection Summary and included inthe Inspection Report and mailed to the responsible authority. The Inspection Report wil also include information regarding questions or submission ofa response upon receipt of tho report)

0 3.2-6503 (12 VAC 5-111-20 (A) 12 VAC §-111-30 © Oo 13.2-6546 (8) 2VAC5-111-20 (8) 12 VAC 5-11-40 (A) al 1 3.2-6546 © 12 VAC 5-111-20 © 12 VAC 5-111-40 (B) 1 3.2-6546 (0) 12 Vac 5-11-20 (0) Dl2vacs-111-40© a 0 3.2-6557 12 VAC 5-111-20 (E) 12 VAC 5-111-40 (D) oO 3.26574 C12VaC 5-11-30 (A) .2vac 5-150-30

32.6575 12 VAC 5-11-30 (B) 12 VAC 5-150-40

Di Virginia Administrative Code, Tile 2, Agency 5, Chapter 111 "Public and Private Animal Shelters’

1 Virginia Administrative Code, Title 2, Agency 5, Chapter 150 "Rules and Reguiations Governing the Transportation of Companion Animals”

1 Virginia Administrative Code, Tile 2, Agency 5, Chapter 141 Health Requirements Governing the Admission of Agricultural Animals, Companion Animals, and Other Animals or Birds into Virginia”

1 Division Administrative Directive 79-1 *Methods Prescribed or Approved for Animal Euthanasia and Competency Certfication Requirements”

C1 vpacs Form "Animal Custody Reoord”

1 Virginia Animal Shelter Civil Penalty Matrix - Guidelines for Enforcement

O other (Specify):

Feces thle! eye | Sled

REVIEWED WITH: Pham “Tas hus Fos yer pate © /E P/F

Signature_~

VDACS AC-10(rev. 08/18) Page 1 of 4

Hosted by Washington County AGENDA

The Virginia Association of Counties and Washington County invite you to VACo’s…

2019 Regions 12 & 13 Meeting Thursday, September 12 | 2-4pm

Washington County Board of Supervisors Auditorium 1 Government Center Place | Abingdon, VA 24210

Join the discussion about the challenges and opportunities facing communities in VACo Regions 12 & 13. Please be prepared to share your top issue affecting your county. Also, there will be a discussion on “Tourism as Economic Development,” led by Tazewell County Administrator Eric Young, JD.

Region 12 Director – Adam Kidd | Bland County

Region 13 Director – Larry R. Mosley | Lee County

All state legislators in Regions 12 & 13 have been invited to attend. Local and state leaders will have an opportunity to discuss challenges and possible solutions.

We look forward to seeing you in Washington County for the VACo Regions 12 & 13 Meeting. Please RSVP to Valerie Russell at [email protected].

Regions 12 & 13 Meeting Website

Connect with us

‌ ‌

Virginia Association of Counties | 1207 East Main Street, Richmond, VA 23219

Unsubscribe [email protected]

Update Profile | About Constant Contact

The Virginia Association of Counties and Washington County invite you to VACO’…

2019 Regions 12 & 13 Meeting Thursday, September 12 | 2-4pm Washington County Board of Supervisors Auditorium 1 Government Center Place | Abingdon, VA 24210

“Tourism as Economic Development," led by Tazewell County Administrator Eric Young, JD.

Region 12 Director - Adam Kidd | Bland County Region 13 Director - Larry R. Mosley | Lee County

All state legislators in Regions 12 & 13 have been invited to attend. Local and state leaders will have an opportunity to discuss challenges and possible solutions.

We look forward to seeing you in Washington County for the VACo Regions 12 & 13 Meeting. Please RSVP to Valerie Russell at

Connect with us

Virginia Association of Counties | 1207 East Main Street, Richmond, VA 23219

Unsubscribe [email protected] Update Profile | About Constant Contact

August 20, 2019

Russell County Board of Supervisors/ Russell County Tourism Committee

To Whom It May Concern:

This correspondence is to inform you that I feel I must resign as a Russell County Tourism Committee member, effective immediately, because of the interference with my job at the Virginia Coalfield Economic Development Authority, in which the Authority serves seven counties and one city of the coalfield region. I feel that working with all localities within the region in relation to my VCEDA position, the tourism position may be viewed, by some, as a Conflict of Interest.

I also feel the committee would benefit more from a member that would be more heavily involved in tourism in the county than what I have the time to do so.

I am grateful for having been asked to serve on this committee as a District 6 representative, and I offer my best wishes.

-ll!7l &£/Jo / ~f~orton ~

Lonzo Lester Highlight

August 20, 2019

Russell County Board of Supervisors/ Russell County Tourism Committee

To Whom It May Concern:

member, effective immediately, because of the interference with my job at the Economic Development Authority, in which the Authority serves seven counties and one city of the coalfield region. | feel that working with all localities within the region in relation to my VCEDA position, the tourism position may be viewed, by some, as a Conflict of Interest.

also feel the committee would benefit more from a member that would be more heavily involved in tourism in the county than what | have the time to do so.

1am grateful for having been asked to serve on this committee as a District 6 representative, and | offer my best wishes.

Was SA bit

Mafketta Horton

S U P R E M E C O U R T O F V I R G I N I A

O F F I C E O F T H E E X E C U T I V E S E C R E T A R Y

1 0 0 N O R T H N I N T H S T R E E T
R I C H M O N D , V I R G I N I A 2 3 2 1 9 - 2 3 3 4

( 8 0 4 ) 7 8 6 - 6 4 5 5

JUDICIAL INFORM ATION TECHNOLOGY Michael J. Riggs, Sr., Director

JUDICIAL PLANNING Cyri l W . Mil ler, Jr. , Director

JUDICIAL SERVICES Paul F. DeLosh, Director

LEGAL RESEARCH Steven L. Dalle Mura, Director

LEGISLATIVE & PUBLIC RELATIONS Krist i S. W right, Director

MAGISTRATE SERVICES Jonathan E. Green, Director

EXECUTIVE SECRETARY Karl R. Hade

Assistant Executive Secretary & Legal Counsel Edward M. Macon

COURT IM PROVEM ENT PROGRAM Sandra L. Karison, Director

EDUCATIONAL SERVICES CAROLINE E. KIRKPATRICK, DIRECTOR

FISCAL SERVICES JOHN B. RICKMAN, DIRECTOR

HUM AN RESOURCES RENÉE FLEMING MILLS, DIRECTOR

August 21, 2019

Ms. Missy Carter Russell County Drug Court Coordinator 89 E. Main Street, Suite B P. O. Box 417 Lebanon, VA 24266

Supreme Court of Virginia Drug Treatment Court Docket Grant, Title: Russell County Adult Drug Treatment Court

Dear Ms. Carter:

I am pleased to advise you that your grant for the above-referenced grant program has been approved for $90,000 in State funds for fiscal year 2020. Please note the special condition prior to accepting this award.

Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Courtney Stewart, Grants Management Analyst, at the Office of the Executive Secretary (OES). Please review the conditions carefully; as they require action on your part before we will disburse grant funds. Prior to the OES disbursing of funds, the Subrecipient must agree to comply with the following and the attached special conditions:

a. Submit the quarterly grant reports by their due date to the Statewide Drug

Treatment Court Coordinator. b. Maintain accurate & current data in the new web-based drug treatment

court database beginning July 1, 2012. c. Submit a copy of any final federal grant report(s) and/or quarterly reports

of any drug court Federal grant funds awarded.

When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose.

Lonzo Lester Highlight

Fon R Hae SUPREME COURT OF VIRGINIA cho! Riggs, Sr Brecor,

“m8 Rican, RECTOR Orrice oF THE Executive SECRETARY oman Resources 100 Nokrw NINTH SrREEr ncisrnare senvices Tenge Fue Muss, Oecron RICHMOND, VIRGINIA 23219-2394 onsinen€. Green, Orector

(804) 736-6455

August 21, 2019

Ms. Missy Carter Russell County Drug Court Coordinator 89 E. Main Street, Suite B

P.O. Box 417

Lebanon, VA 24266

Dear Ms. Carter:

1am pleased to advise you that your grant for the above-referenced grant program has been approved for $90,000 in State funds for fiscal year 2020. Please note the special condition prior to accepting this award.

a, Submit the quarterly grant reports by their due date to the Statewide Drug Treatment Court Coordinator.

b. Maintain accurate & current data in the new web-based drug treatment court database beginning July 1, 2012.

c. Submit a copy of any final federal grant report(s) and/or quarterly reports of any drug court Federal grant funds awarded.

Russell County Adult Award Letter
August 21, 2019 Page Two

You may request funds at the same time you submit the documentation of

compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information.

We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project’s success. If you have any questions, please call Courtney Stewart at 804-356-1064.

Yours very truly,

                                      Paul F. DeLosh

PFD/ces Enclosures

cc: Mr. Lonzo Lester, Russell County Administrator Ms. Alisha McGlothin, Russell County Treasurer Karl R. Hade, Executive Secretary Anna Powers, Drug Treatment Court Coordinator

Russell County Adult Award Letter August 21, 2019 Page Two

You may request funds at the same time you submit the documentation of compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information.

We appreciate your interest in this grant program and will be happy to assist you

in any way we can to assure your project’s success. If you have any questions, please call Courtney Stewart at 804-356-1064.

Yours very truly,

GEE EE. Jib REBT Paul F. DeLosh

PFD/ces Enclosures

cc: Mr. Lonzo Lester, Russell County Administrator Ms. Alisha McGlothin, Russell County Treasurer Karl R. Hade, Executive Secretary Anna Powers, Drug Treatment Court Coordinator

Supreme Court of Virginia
Office of the Executive Secretary

100 North Ninth Street Richmond, VA 23219

Statement of Grant Award/Acceptance

Subrecipient-- Date: August 21, 2019
Russell County Drug Court Grant Period–
From: 7/1/2019 Through: 6/30/2020

Project Director Project Administrator Finance Officer Missy R. Carter Drug Court Coordinator 135 Highland Drive P.O. Box 417 Lebanon, Virginia 24266

Lonzo Lester Russell County Administrator 137 Highland Drive P.O. Box 1208 Lebanon, Virginia 24266

Alisha McGlothlin Russell County Treasurer
137 Highland Drive P.O. Box 121 Lebanon, Virginia 24266

Phone No: (276) 889-8158 Email:
[email protected]

Phone No: (276) 889-8000
Email:
[email protected]

Phone No: (276) 889-8028 Email:
[email protected]

  GRANT AWARD BUDGET 
Program Funds

Budget Categories TOTALS

A. Personnel

 $ 50,000.00

B. Consultants

 $ 10,000.00

C. Travel

 $        -0-

D. Equipment

 $       -0-

E. Indirect Expenses

 $       -0-

F. Supplies & Other Expenses

 $ 30,000.00

TOTALS

 $ 90,000.00

This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto.

Paul F. DeLosh, Director of Judicial Services

The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this 21st day of August 2019.

Signature:

Title:

mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] Supreme Court of Virginia

Office of the Executive Secretary 100 North Ninth Stecet Richmond VA_23219

Statement of Grant Award/Acceptance

Subrecipient—

Russell County Drug Court Grant Period

From: 7/1/2019

Date: August 21, 2019

Through: 6/30/2020

Project Director

Project Administrator

Finance Officer

Missy R. Carter Drug Court Coordinator

135 Highland Drive

P.O. Box 417

Lebanon, Virginia 24266 Phone No: (276) 889-8158 Email

missy [email protected]

Lonzo Lester

Russell County Administrator 137 Highland Drive

P.O. Box 1208

Lebanon, Virginia 24266 Phone No: (276) 889-8000 Email: [email protected]

‘Alisha MeGlothlin Russell County Treasurer 137 Highland Drive

P.O. Box 121

Lebanon, Virginia 24266 Phone No: (276) 889-8028 Email:

[email protected]

GRANT AWARD BUDGET

Program Funds Budget Ca Tor $ 50,000.00 A. Personnel $ 10,000.00 B. Consultants 3 0 C. Travel 3 0 D. Equipment 3 0 E. Indirect Expenses $ 30,000.00 F. Supplies & Other Expenses $ 90,000.00 TOTALS

This grant is subject to all rules, regulations, and criteria included in the grant application and the special

cee ee ean Y Zz

Paul F. DeLosh, Director of Ju

CL. at.

ial S

rrvices

Signature:

Title:

'.l’RRC OFFICE USE ONLY

Grant# 3371

LETTER OF AGREEMENT" GRANT FUNDS- UNRELATED PARTY

This Grant Agreement (this “Agreement”) made and entered the 8th day of January, 2019 (the “Award Date”), by and between the Tobacco Region Revitalization Commission, a body corporate and political subdivisio11 of the Commonwealth of Virginia (the “Commission”), and Russell County Board of Supervisors. (the “Grantee”).

WlTNESSETH:

WHEREAS, the Virginia General Assembly created the Commission to, among other things, stimulate the economic growth and development of communities in the Southern and Southwest regions (the “Region”) of the Commonwealth of Virginia (the “Commonwealth”), and

WHEREAS, the Grantee has submitted an application, which by this reference is incorporated herein and made a part of this Agreement (the “Application”), to the Commission for funding to acquire, construct, improve, equip, furnish and/or othe1wise undertake the project entitled Russell County Canneries Revitalization Project described on Exhibit A attached hereto (the “Project”), and

WlffiREAS, the Commission, in reliance upoll the information set forth in the Application, has determined that the Project benefits the Region and is consistent with and in furtherance of the Co1nmission 's public purposes and approved a grant to the Grantee in the amount of $131,420.00 (the “Grant”) to fond the Pl’oject, the approval and funding of such Grant the Commission has detennined cons ti lutes a valid public purpose for the expenditure of public funds and is the animating: purpose for the Grant, and

WHEREAS, the Commission and the Grantee desire to set forth their understanding and agreement as to the use of the Grant and the obligations of the Grantee regarding the use of the Grant,

NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement … and other good and valuable consideration, the . receipt and sufficiency of which are hereby acknowledged, the parties l1ereto hereby represent, wan-ant, covenant and agree as follows:

Definitions. The following capitaHzed tenns used in this Agreement have the meanings set forth below:

“Authol’ized Expenditures” means the expenditures to be paid by or on behalf of, or re.imbursed to, the Grantee in connection with the Grant as set forth in the Project Budget.

“C11pital Expenditure” means any cost of a type that is properly chargeable to capital account (or would be so chargeable with (or but for) a proper election or the application of the definition of “placed in service” under Treas. Regs. § 1.150-2©) under general federal income tax principles, determ.ined at the time the expenditure is paid.

Tobacco Reglon Revltalizatlon Commission Page-1- rev. April ZS, 2019

Lonzo Lester Highlight

TRRC OFFICE USE ONLY

WITNESSETH:

WHEREAS, the Virginia General Assembly created the Commission to, among other things, stimulate the economic growth and development of communities in the Southern and Southwest regions (the “Region") of the Commonwealth of Virginia (the "Commonwealth”), and

WHEREAS, the

described on Exhibit A attached hereto (the “Project”), and

WHEREAS, the Commission, in reliance upon the information set forth in the Application, has determined that the Project benefits the Region and is consistent with and in

furtherance of the Commission’s public purposes and approved a grant fo the Grantee in the amount of $131,420.00 (the “Grant” to fund the Project, the approval and funding of such Grant the Commission has determined constitutes a valid public purpose for the expenditute of public funds and is the animating purpose for the Grant, and

WHEREAS, the Commission and the Grantee desire to set forth their understanding and agreement as to the use of the Grant and the obligations of the Grantee regarding the use of the Grant,

NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the teceipt and sufficiency of which are hereby acknowledged, the parties hereto hereby represent, warrant, covenant and agree as follows:

1, Definitions. The following capitalized terms used in this Agreement have the meanings set forth below:

“Authorized Expenditures” means the expenditures to be paid by or on behalf of, or reimbursed to, the Grantee in connection with the Grant as set forth in the Project Budget.

“Capital Expenditure” means any cost of a type that is properly chargeable to capital account (or would be so chargeable with (or but for) a proper election or the application of the definition of “placed in service” under Treas. Regs. §1.150-2©) under general federal income tax principles, determined at the time the expenditure is paid.

om om — "Tobacco Region Revitalization Commission Page-1- rev. April 25,2019

an en ATE

“Commission-Related Party” means a Person that is a Related Party to the Commission, the Issuer or the Commonwealth.

“Controlled Group” means a group of entities controlled directly or indirectly by the same entity or group of entities within the meaning of this definition.

@® The determination of direct control is made on the basis of all the relevant facts and circumstances. One entity or group of entities (the controlling entity) generally controls another entity or group of entities (the controlled entity) for purposes of this definition if the controlling entity possesses either of the following rights or powers and the rights or powers are discretionary and non-ministerial—

(A) The right or power both to approve and to remove without cause a controlling portion of the governing body of the controlled entity; or

(B) The right or power to require the use of funds or assots of the controlled entity for any purpose of the controlling entity,

(ii) Ifa controlling entity controls a controlled entity under the test set fort paragraph (I) of this definition, then the controlling entity also controls all entities controlled, directly or indirectly, by the controlled entity or entities,

(iii) An entity is not a controlled entity under paragraph (i) of this definition if the entity possesses substantial taxing, emiient domain, and police powers. For example, a city possessing substantial amounts of each of these sovereign powers is not a controlled entity of the state (Commonwealth),

“501©() Organization” means any Person described in Section 501©(3) of the Tax Code and exempt from tax under Section 501 (a) of the Tax Code.

“Governmental Person” means a stato or local govemmental unit as defined in ‘Treas. Regs. § 1.103-1 or any instrumentality thereof, ‘The federal government and its agencies and instrumentalities are not Governmental Persons,

“{ssuex” means the Tobacco Settlement Financing Corporation, a public body corporate and an independent instrumentality of the Commonwealth.

“Loan” means any transaction that is generally characterized as a loan for federal income tax purposes, A Loati may arise from the direct lending of money or may arise from transactions in which indirect benefits that ave the economic equivalent of a loan are conveyed within the meaning of Treas. Regs. § 1.141-5. Certain leases, management contracts and other contractual arrangements and certain prepayments for property or services may constitute Loans under Treas,

Regs. § 1.141-5,

“Person” means any natural person, firm, joint venture, association, partnership, business trust, corporation, limited liability company, corporation or partnership, or any other entity (including » governmental entity),

pri 25, 2019

Tobacco Region Revitali

“Related Party" means, in reference to a Governmental Person or a 501©(3) Organization, any Person that is a member of the same Controlled Group and, in reference to any Person that is not Governmental Person or a 501©(3) Organization, a Related Person,

“Related Person” shall have the meaning set forth in Section 144(a)(3) of the Tax Code, For purposes of Seotion 144(a)(3) of the Tax Code, a Person is a Related Person to another Person if— (A) _ the relationship between such Porsons would result in a disallowance of losses under Section 267 or 707(b) of the Tax Code, or

(B)__ such persons are members of the same controlled group of compotations (as defined in Section 1563(a) of the Tax Code, except that “more than 50 percent” shall be substituted for “at least 80 percent” each place it appears therein).

“fax Code” means the Intemal Revenue Code of 1986, as amended, and the applicable provisions of the regulations of the U.S. Department of Treasury promulgated thereunder.

“Tobacco Bonds” means the Tobacco Settlement Assel-Backed Bonds, Series 2005, which were issued by the Issuer on May 16, 2005, and have a stated final maturity date of June 1, 2037, and the Tobacco Settlement Agset-Backed Bonds, Series 2007 B, C, and D which were issued by the Issuer on May 3, 2007, and have a stated final maturity date of June 1, 2047.

Working Capital Expenditure” means any cost that is not 9 Capital Expenditure. Generally, ourrent operating expenses are Working Capital Bxpenditutes,

2 Source of Grant Funds; Reliance. The Grantee represents that it understands that the Grant funds are derived from the proceeds of the Tobacco Bonds, the interest on which must remain excludible from grass income for federal income tax purposes (that is, “tax-exempt”) pursuant to both (i) Virginia law and (ii) contractual covenants made by the Commission, the Issuer and the Commonwealth for the benefit of the owners of the Tobacco Bonds, ‘The Grantee further ropresonts that (a) the undersigned authorized representative of the Grantec has been informed of the purpose and scope of Sections 103 and 141-150 of the Tax Code as they relate to the Tobacco Bonds and the Grant, and-(b) the representations and warranties contained in this Section and throughout this Agreement can be relied on by the Commission, the Issuer and bond counsel for the Commission and Issuer in executing certain documents and rendering certain opinions in connection with the Tobacco Bonds.

Nature of Grantee, ‘The Grantee represents that it is neither a Commission-Related Party nor an agent of the Issuer, the Commission or the Commonwealth, A true, correct and complete copy of the Grantee’s charter, articles of incorporation or similar governing instrament is attached hereto as Exhibit D and is in full force and effect on the date hereof. if the Grantee is a 501©(3) Organization, a copy of its [RS determination letter shall also be attached as part of Exhibit D hereto, The Grantee will not make any changes to its governing documents or structure, fanding or operations during the term of the Tobacco Bonds that would or may cause the Grantoe to become a Commission-Related Party or an agent of the Issuer, the Commission or the

Commonwealth,

‘Tobacco Region Revitalization Commission Page-3- rev. April 25, 2019

4, Project and Budget; Nature of Authorized Expenditures. The Grantee agrees to use the Grant for that portion of the Project not being paid from other sources as set forth in the budget for the Project attached hereto as Exhibit B (the “Project Budget”).

No portion of the Grant shall be used by the Grantee for any purpose whatsoever other than to pay or to xeimburse Authorized Expenditures with respect to the Project without the prior written approval of the Executive Director of the Commission (the “Executive Director”).

No snaterial changes shall be made in the scope of the Project or to the Project Budget without the prior written approval of the Executive Director. Any document signed by the Executive Director accepting a change in the scope of the Project or to the Project Budget shall specifically set forth the accepted change, If the maximum authorized amount of the Grant exceeds the amount necessary to complete the Project, the excess shall not be disbursed to the Grantee but shall remain with the Commission. If excess funds were disbursed, such excess funds shall be returned to the Commission within thirty (30) days of the earlier of the completion of the Project or the expiration of this Agreement.

‘The Grantee represents, warrants and covenants as follows:

(@) All Authorized Expenditures will be Capital Expenditures. No Authorized Expenditure will be a Working Capital Expenditure,

(©) Other than as described in Sections 12 and 13 below, the Grant does not impose on the Grantee any obligation or condition to directly or indirectly repay any amount (in cash, property or services or otherwise) to the Commission, the Issuer, the ‘Commonwealth or any Commission-Related Party,

(©) __ No Authorized Expenditure will represent, nor will the Grant involve, the use by the Grantee of any portion of the Grant finds, directly or indirectly, (i) to make or finance a grant o a Loan to a Commission-Related Party or (fi) to refund, redeem or pay debt service on the debt obligations (including without limitation any tax-exempt bonds)

of the Grantee or any other Person,

(© No part of the assets to be financed by the Grant will be used by the Commission, the Issuer, the Commonwealth or other Commission-Related Party pursuant toa lease, a management or service contract, output contract, or pursuant to any other arrangement conveying special legal entitlements for the use of such assets that is comparable to a lease, a management or service contract or an output contract, such as an arrangement conveying priority rights to the use or capacity of a Grant-financed asset.

“The average reasonably expected economic life of the assets to be financed by the Grant is set forth in Exhibit K attached hereto.

The Grantee agrees to cause the Project to be acquired, constructed, improved, equipped, furnished and/or otherwise usdertaken as described in Exhibit A, and will cause the Project to be

ee /ApFIL25, 2019

REI

arene ee ‘Tobacco Region Revitalization Commission, Page-4~

completed on or before the expiration of this Agreement. The Grantee affirms that the Grant funds and funds available from the other sources specified in the Project Budget will be sufficient to cause the Project to be completed.

The Grantee agrees to comply with all applicable foderal, state, and locnl laws and regulations pertaining to the Project and the use and application of Grant funds.

Payment of Grant Funds. Subject to the terms of this Agreement, and at the sole discretion of the Commission and, subject to the conditions set forth in Exhibit C attached hereto, the Grant shall be disbursed to the Grantee on a reimbursement basis.

The Grantee shall be eligible for reimbursement upon submission of a signed payment request on the Commission’s then current form (“Payment Request Form”) with adequate supporting documentation. The Grantee agrees to comply with the Commission’s General Fnnding Polieics, Grant Disbursement Guidelines, and Guidelines for Advance of Funds as adopted by the Commission

Expenses incurred prior to the Award Date are not eligible for reimbursement. Prior to any disbursement, the Commission shall have on record documentation from the Grantee designating the officers, employees, or agents authorized to make a reimbursement request (such documentation may be in the fom1 of a resolution or minutes of the Grantee appointing such designee ).

Reimbursement requests shall be submitted not more freq11ently than quatterly, unless the Commission otherwise agrees. Appropriate supporting documentation shall be attached to all Payment Request Fonns and may include, but is not limited to, invoices from goods purchased and services performed, receipts, vouchers, reporting forms or other evidence of the actual paym.ent of costs related to tl1e Project and consistent with the Project Budget. The Grantee shall also provide appropriate supporting documentation of the expcndih1re and application of any required matching funds for the Project as set forth on Exhibit C attached hereto. The Commission may in its sole discretion rcfose to make a disbursement if the documentation is not adequate or if such disbursement does not appear to be within the Project Budget or is otherwise contrary to or in violation of the provisions hereof. The Commission in its sole discretion may refuse to disburse any funds to the Grantee if the Grantee has previously received a grant award and a final grnnt report for the previous grant award has not beei1 received by the Commission.

Right oflnspection. The Commission, and its members, employees and agents, shall have the right to inspect the Project upon reasonable notice to the Grnntee provided, however, that in the event of an emergency, inspection may be made, to preserve the integrity of the Grant and its original int11nded pmpose, with notice to the Grantee being given at the earliest practicable time.
P11rties’ Relationship. In connection with the awal’d or the adtTlinistration of the Grant, the Commission does not and shall not assume any liability for any financial or other obligations of the Grantee made to third parties, whe.ther or not related to the Project. The Grantee is and will be acting as an independent contractor in the perfo1mance of 1he Project, and agrees to be responsible, to the extent pe1mitted by the Vil’ginia Tort Claims Act and all other applicable

Tobacco Reglou Revitalization Cornrnlssion Page" 5" rev. April 25, 2019

Lonzo Lester Highlight

completed on or before the expiration of (his Agreement. The Grantee affirms that the Grant funds and funds available thom the other sources specified in the Project Budget will be sufficient to cause the Project to be completed.

The Grantee agrees to comply with all applicable federal, state, and Iocal laws and regulations pertaining to the Project and the use and application of Grant funds,

5 Subject to the terms of this Agrecnont and at the sole

discretion of the Commission and, subject to the conditions set forth in Exhibit C attached hereto, the Grant shall be disbursed to the Grantee on a reimbursement basis.

‘The Grantee agtees to comply with the Commission’s General Funding Policies, Grant Disbursement Guidelines, and Guidelines for Advance of Funds as adopted by the Commission

Expenses incurred prior fo the Award Date are not eligible for reimbursement, Prior to any disbursement, the Commission shall have on record documentation from the Grantee designating the officers, employces, or agents authorized to make a reimbursement request (such documentation may be in the form of a resolution or minutes of the Grantee appointing such

designee),

commis ottewmie anes ‘Appropriate supporting documentation shall be attached to all

Payment Request Forms and may inchide, but is not limited to, invoices from goods purchased and sorviees performed, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related to the Project and consistent with the Project Budget. The Grantee shall also provide appropriate supporting documentation of the expenditure and application of any required matching funds for the Project as set forth on Exhibit C attached hereto, ‘The Commission may in its sole discretion refuse to make a disbursement if the documentation is not adequate or if such disbursement does not appear to be within the Project Budget ot is otherwise contrary to or in violation of the provisions hereof, The Commission in its sole discretion may refuse to disburse any funds to the Grantee if the Grantee has previously recetved a grant award and a final grant report for the previous grant award bas not been received by the Commission.

Right of Inspection, The Commission, and its members, employees and agents, shall have the right to inspect the Project upon reasonable notice to the Grantee provided, however, that in the event of an emergency, inspection may be made, to preserve the integrity of the Grant and its original intended purpose, with notice to the Grantee being given at the earliest practicable time,

7, Parties’ Relationship, In connection with the award or the administration of the Grant, the Commission does not and shall not assume any liability for any financial or other obligations of the Grantee made to third parties, whether or not related to the Project, The Grantee is and will be acting as an independent contractor in the performance of the Project, and agrees to be responsible, to the extent permitted by the Virginia Tort Claims Act and all other applicable

‘Tobacco Reglon Revitalization Commission

Page ~ 5 vev. April 25, 2019

en NNSA

Virginia law, for negligent acts or omissions of its employees, agents, or officers arising out of its obligations under this Agreement, Nothing contained herein shall be deemed an express or implied waiver of the sovereign immunity of the Commission or the Commonwealth,

In the event that the Commission is required to take legal action under this Agreement, the Grantee shall be liable, to the extent allowable by Virginia law, for all of the Commission’s costs expended for the administration and enforcement of this Agreement, including but not limited to, reasonable attorney’s fees and court costs,

‘The Grantee shall at all times protect, indemmify and hold the Commission, the Issuer, the Commonwealth and the owners of the Tobacco Bonds, and their respective members, directors, officers, employees, attorneys and agents (the “Indemnitees”), harntless against any and all liability, losses, damages, costs, expenses, penalties, taxes, causes of action, suits, claims, demands and judgments of any nature arising from or in connection with any misrepresentation, breach of warranty, noncompliance or defiult by or on behalf of the Grantee under this Agreement, including, without fimitation, all claims or liability (including all claims of and liability to the Internal Revenue Service) resulting from, arising out of or in connection with the loss of the excludability from gross income of the interest on all of any portion of the Tobacco Bonds that may be occasioned by any cause whatsoever pertaining to such mistepresentation, breach, noncompliance ot default, such indemnification to include the reasonable costs and expenses of defending any Indemnitee of investigating any claim of liability and other reasonable expenses and attorneys? fees incurfed by any Indemnitee in connection therewith,

8 Recordkeeping. The Grantee shall maintain proper books of record and account with respect to the Grant and the Project in which aconrate and timely entries shall be made in accordance with generally accepted accounting principles, during the term of this Agreement. The Grantee shall rotain all invoices from goods purchased and services performed, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related to the Project. All books of record and account and all records of receipts and expenditures with respect to the Grant and the Project and copies of Payment Request Forms with supporting documentation and anmual and final reports submitted to the Commission shall be retained for at least throc (3) years after the later of the completion of the Project or the expiration of this Agreement, The Commission, and its members, employees, and agents, shall have the right to inspect and make copies of the books and

reoords of the Grantee related to the Project.

Annual Reports. ‘The Grantee shall submit to the Commission annual financial and narrative reports reflecting activity related to the Project and progress made toward completion of the Project, Annual financial and narrative reports shall be presented on the Commission’s grant reporting form then in effect (the “Grant Reporting Form”), Annual reports shall be due one year from the Award Date and annually thereafter until the Project is complete, ‘The Commission reserves the right to request additional information to supplement the information provided in the Grant Reporting Form, inchiding but not limited to, the Grantee’s audited financial statements,

10, Final Report. The Grantee shall provide a final financial and nawative report to the Commission upon submission of the final payment request, The final report shall contain the type of information contained in the annual reports, including a narrative as to the success of the Project and a description of the long-term achievements and expectations for the Project. The Commission

— ann oo ‘Tobacco Region Revitalization Commission Page 6~ vey. April 25, 2019

may withhold disbuesement of the final payment until receipt of a final report that is in all respects satisfactory to the Commission, Afier the completion of the Project and expiration of this Agreement, the Commission may in its sole discretion require additional reporting on the long- term achievements and expectations of the Project.

11, Interim Reports. In addition fo the annual reports and final report required by Sections 9 and 10 of this Agreement, the Commission may reasonably request that the Grantee submit additional or interim information from time to time to ensure that the provisions of this Agreement are properly cattied out, administered and enforced,

12, Misuse of Award; Rights of Commission. If the Commission determines that any part of Grant has not been used for the Project or for a purpose otherwise approved in writing by the Executive Director, or that the Grantee has failed to comply with any material term or condition of this Agreement, the Application, or in commnnications with the Commission or its agents, the Commission in its sole discretion may withhold any further disbursements to the Grantee, In

addition, the Commission may:

(@) rescind the Grant by written notice to the Grantee, in which event the Grantee shall be obligated to return to the Commission, within five (5) days following receipt of such notice, an amount, from legally available funds, equal to all Grant payments received pursuant to this Agreement, plus interest from tho date of receipt of such notice at the-prime rate set forth in the Wall Street Journel on the date of such notices

(b) take any action as necessary to preserve the integrity of the Grant and to preserve Grant funds for appropriate uses;

le to receive future grant funding

(@) withhold any and all disbursements requested by the Grantee from the Commission under any other grant approved by the Commission; and/or

(©) take uch judicial action as is necessary to collect any amounts owed, including legal action for breach of this Agreement,

‘The Commission reserves the right to modify ot withhold any disbursement of Grant funds if the Commission in its sole discretion determines that it is necessary in order to protect the purposes and objectives of the Commission und the Grant or to comply with any faw or regulation applicable to the Commission, the Grant and/or the Grantee,

13, Sale or Encumbrance; Security Interest. None of the assets or property acquired, constructed, improved, equipped, and/or fumished as part of the Project shall be leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written approval of the Executive Director. In the event that such asset or property is leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written

‘Tobacco Regton Revitalization Commission Page~ 7 rey. April 25, 2019

approval of the Executive Director, the Commission may assert its interest in the asset or property to recover the Commission’s share of the value of such asset or property and/or recover from the Grantee, unless otherwise prohibited by law,

‘The Grantee hereby pledges, delivers and assigns to the Commission a security interest in, all property purchased with the Grant. Upon the request of the Commission and, as applicable, the Grantee, the Grantee will execute, provide and sign all documents necessary to establish and/or perfect Commission’s and, as applicable, the Grantee’s security interest in such property, including deeds of trust, supplemental deeds of trust, amendments or modifications hereto, financing statements, continuation statements of other instruments and documents which may be reasonably

required,

14, Press Releases, The Grantee agrees that it shall not issue any press releases of other public statements regarding the Grant without the prior written consent of the Commission.

15, Future Funding, The Grant provided pursuant to this Agrcement shall not be deemed to be.an actual or implied promise of the Commission to fund the Project except as provided for herein, No representation by the Commission, or its members, employees or agents, shall be binding unless sot forth in writing and signed by th Executive Director, In addition to the other remedies provided by law or in this Agreement, if the Grantee fails to comply with the torms of this Agreement, the Project shall not be entitled to additional funding by the Commission,

16, Entire Agreement, To the extent there are inconsistencies between this Agreement and its supporting documents, including the Application and the exhibits attached hereto, this Agreement shall control. This Agreement expresses the entire understanding and all agreements between the Commission and the Grantee and may not be modified oxcept in a weiting signed by the Commission and the Grantec,

Governing Law; Jurisdiction; Venue. This Agrcoment shall be governed by the applicable taws of the Commonwealth. The venue of any judicial action shall be in the Circuit Court of the City of Richmond, Virginia, and such litigation shall only be brought in such court.

18, Limitation of Conimission’s Liability. No member, employce, or agent of the Commission shall incur any personal liability with respect to any action taken by him or her

pursuant to this Agreement,

Severability. If any provision of this Agreement shall be held invalid by any court of competent jurisdiction, such holding shall not invalidate any other provision hereof.

20, Public Dacuments, Unless specifically exempted pursuant to the Virginia Freedom of Information Act (Virginia Code Section 2,2-3700 et seq., #8 amended), all reports, documents, financial data and other information provided to the Comimission shall be public records,

Notices, Unless otherwise provided for herein, all notices, approvals, consents, correspondence and other communications pursuant to this Agreement shall be in writing and shall be deomed received upon receipt or refuusal after mailing of the same in the United States Mail by

‘Tobacco Region Revitalization Commission Page-8 vey. April 25, 2019

certified mail, postage fully pre-paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee) fo (a) the Commission at 701 East Franklin Street, Suite 501, Richmond, Virginia 23219, Attention: Bxeoutive Director, or (b)

the Grantee at the address set forth below.

22, Conditional Funding. In the event that disbursement of Grant funds is contingent upon the happening of an event ot events described herein that have not yet occurred as of the Award Date, the Commission may withdraw the Grant if such contingency has not been satisfied within twelve (12) months of the Award Date,

23, Expiration, Thirty-six (36) months after the date on which the Grant is approved, the Grant shall be automatically rescinded with respect to all funds not yet disbursed by the Commission, unless an extension is granted in writing by the Commission,

24, Assignment. Neithor this Agreement nor any rights under this Agreement may be assigned, by operation of law or otherwise, by the Grantce without the prior written consent of the other parties hereto, The provisions of this Agreement shall bind and inure to the benefit of the parties and thoir respective successors and permitted assigns.

25, Survival. The rights and remedies available to the Commission shall survive any expiration or termination of this Agreement,

26, Counterparts. This Agreement may be executed in counterparts, each of which shafl be an original, and all of which together shall constitute but one and the same instrument,

[Remainder of this page intentionally left blank,]

ee rev, April 25, 2019

‘Tobacco Region Revitalization Commission Page -9-

1N WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.

TOBACCO REGION REVITALIZAT political subdivision of the Common

, a body corporate and

Printed Name of Executive Dfrector: —~E~v~a~n~F~e~i~n~m~a~n _______ _

Date:-~)( … ~ {~?:,~–’ q~—

Grantee Information

Russell County Board of Supervisors

Signature of Grantee’s Chief Executive; -¢;l.~~~;2~----

Printed Name of Grantee’s Chief Executive: __ ,;,G,…,.rp.i;;“'d”‘–‘C.’-"’:t2""-,./;.;~“'”“'-u.-”"'V-c__ ___ _

Date: B)q JI Cf ~ ’

Phone# :/7& · f?&7i · ?ooo e-maJl,lon-,;o. leSfef’- (j.,/<!,tv)c.J.Ll/t’.ott11!yvt1… c,15

Federal ID# 5l/- 4’0015 !l9

Tobacco Region Revitalization Co1nmlssion Page-10 • rev. Aprll 25, 2019

Lonzo Lester Highlight

IN WITNESS WHERKOF, the parties hereto have executed this Agreement as of the date first written above.

Signature of Executive Director:

Printed Name of Executive Direetor:__ Riva Fein

Grantee Information

Russell County Board of Supervisors ZY

Signature of Grantee’s Chief Executive:

Printed Name of Grantee’s Chief Executive: 2 dim Lest pate: 6/9/17

Address PO Box 1208 Adebanon, VA AY20Y Phone# 976-989: F002 e-mailLonzo. Lesfie Chiersell Gounty va. aS

Federal ID #_Jf- @40/589

‘Tobacco Region Revitalization Comratssion Page 10 vey. April 25, 2019

Exhibit A

Project Description

Russell County has requested this grant for upgrading cannery equipment al existing canneries in the communities of Castlewood and Honaker. Funding will go directly to upgrading equipment in both canneries.

Tobacco RegJon Revitalization Cotmnlsslon Page -11 - rev. April 25, 2019

Lonzo Lester Highlight

eres

Exhibit A

‘Tobacco Region Revitalization Commission

Page- I~

rev, April 28, 2019

‘Tobacco Region Revitalfzation Commission

Project Budget

Page ~ 12

rev. April 25, 2019

TICRC Grant Application Budget Worksheet

{;~('.i’t’~‘,1!{~1W~~!~~~~;;;,~~:rr.1t1tl~~~i~µriti,;~;~~;~.:,.ti::;h:i!:~,.ii~,~;"~~’.~t.z~,~1v~11:4fr:!(;~.r1-,~,~1f:'1~~.;~1,ir.;J~,~w:,c '} l. l)c.sct!plhm (Eul1,1f u brfof description ol’huw lhc T/CllC llrn1t~ will iJtl lHCtl)

Budge! Line Item
Bm.lgct Lino. Item Amoun1 (Enter lh<’ ruuount of funds ulfocnted lo el\ch buJuet lin1,1)
Tula! Amount (SelfTotul\lng)

llequelkd 'l’ICRC Fu ml Oeinils

‘l’l.w fund:1 wifl bu use.1! 101ip.iiiidG lh~c11qlfiiri’{nf h1\i11h .~\1il~l’ri~s. Thls will pmvitfo ~~.Upifo\c.1r1.1.l11.f S\i!¥.1Jl(yiN~ii!~~ii.(f~f"l~~~~&\Yth·~)i~. ~- .·. ~x.1iqosto11 ol’·luc11I :igrlbnsin<:ilsl’:s. ·’ · · ,·

Pl!t’l’IOmtl Survkl’.~

C-011\ru.:lu:il Serv!cl!~

·.,.

SUpplies& Mal<lrlats-

Condn11ou.~

Charges l’ro)'>Mly&

lllljlfflVCll\Cht~

·.··:.

Plaut& JmprO'Cmcnrs

Trnll~l~t Payrncnis

SI31,420.uo

r’i iL~~~ ‘.~ ~:~~ ~;~fr’ fuii1tbJ~: ~iiJcr ~uu~C’inforrn~Oo~, s-;~l~l~:p-c_~cd1~t.!QJl hp~ o~dge1 Line!t~1:rt.iino~~~~ f~-~h’c ~lu~ 1

iiSn1igl~t_cef ~Q~~s b~low. :~'?..lli;‘et’ fon-QJ;11: li{c Mil Slulus fro;n Uie

· ~~/:··::~: ~·~· j:'.:~feqf,~Yf:~~~Y!}~;-~~}!.1 … ~;.:.1;~-1:-,!~: ~rf.;f:W· !~i-~!¥;~lz.~:·,f/~':t(f:~f~{~f ,~f,~lf!.:~\1~~1~{~!‘:ff ~’.‘.1f:~~ r~r~‘f!!Yf… -~Jf.,~~~!1~-~'!!:ft~~c~,~(!t.~~~ /1.1/~~~-ffff./(~~-~~~f::{-’·:;’.: : ~:·.;. ,-('·: , …

I. F1m: {Sckvt the l}'PC ofml\lo:hiog fu11Js lfom 1l1e 1irupdow11 llst)

Ag1.moy/Lo~;ility Ntimc (Ertt\lr !hi;! nmno !Im sonrcll orth~ nmtchiag funds)

~cul

i\lntcfllng F1mth l>~hlll

.:.,. .• … ·

. :’ … ,:.‘.··’ … ·.·: . . f .: • ·-· … · .

.), Slitltl~ {Sdcc\ lhu s1;i111s of!hll m~to:hlug fl.md’\ Mll.lll!j iu Huiid f(a111 tho drvpdown. lisl)

4, Oescrlptlon {l’fi(crn hricfdcscdptlon of how tho mntt.lhlng fund~ will be used)

Bu1ll):¢I Line lNrtt Description

6, Dmlg<ll Linc (ten\ Amount (Enter l11¢ n111011nt of fund~ nll11cale~ to each budget line)

7, 1’<:ilal 1\nlllllnl (SclfTotulling)

I. Jlu11tllnu Ty~ (Select the type ol’nrntchinu 1\11\tl~ lhnu lhc tfrondow11 list)

i\l(c11oy/IA1c111i<y N(lmc (En\Cr the mrnm llu.: sourco ol’lhi: matching fund~)

1~p~6_$ \vi!!.prov!cfo niudl~g l~r ~h.C f!!~1~i.1~!~~~~1j-~if~1.i:~11!.ii_~Ws·, lh~mw impm'!-‘mcn_ls ~0°;frC'r(i.h~ liolef ~~i1illritl.lJit_…n.n.~~9~.~~-qr1.~Q ~~~C~$1tii’

‘“r·P”" ‘“”’" thl<‘lm•“”’“” "’“I”“”"· ‘!,~~.: … ·:’~: · · … - · · · · · · · Personnl C’on!raclunl Supplies&. O~n!inuous Properly & faJ.Ulpmcnt rlnnt & Tr;msfi:r Services SerVfclls Tvfotcriills Cimrgl!S lm11mw:mcnts /111provcnrnnts Payments

$if.S.Otl0.t!fl

.), Shll!S {S.il~cl thu ~ll!tn~ ol’llrn tn.ilchi11u 1lmJ$ Ai~P1icalion APprov.::.d. from U1ll drupllo\11 list)

Dllscd111io1t {llnlcr a brief dcscrlptlon ol’how the mulching fUllds '.Iii! bll osCd}
Budget Line Hem Descriptio11
Budyet Line {1em Amounl {Enll!f the ~mounl offu11ili t1l!Ol.'Alt’tl l\l each bod_get tine)
1’0111! Amount {Sl.lffToln!ling)
F11ntli11g 'l’ypll (S1,1~c;l 1hc lypc ofmt11chlng 1’umls from lh\I Llw11U1Jwn ll~O
Ag<lno:y/l.oMJi!y Nmnc (Bntcr !he mmw llm sumcc. ufthc nmtdiiny funds) J_ Sla!u.~ (Sufocl llio sl11!us arthc makhillg fu11ds fmm lhc tkoptlowu li~i}

•L D~scrlplion Uinl~r a brlcfdcscripliml of hi>w Uie mntchi11g li1111h wlll be l!Sl’<l)

S. Bur.fgd Liu¢ flc;m Dc;.si:ripllon

6, B11tlgd Lfn¢ l!o.!m Am\lunt (Entcrlh! nnioun\ offuntls 11\lucuh:d lo .;ut:h bu_Uget Un~)

1- Tofol Amount (SelfToh1lliug)

Perwmll Ser.1cc;s

$f6,420.00

Por.;u11al S~rvkes

Cm1ltp.ctu.il Sc.fviccs

C\1nlmchrn1 S<}r'icc~

Supplic~ & Mntcrfab

… ,

Conlfnuou.~

Chntgcs

Supplies & Co1111~1uous

Molerinb Chntg~~

l’ropcrty &. lrllprovenwnl~

l’roporty& . ',m~row111ents

Equip1m:1tt

l!quipmem

l’lnnl& fo\)l\l'ell\Cl)ts

Trnns!'er PnymeJ\15

$16,421).01)

, ’ . ;~;:>:<:,.

. ·,. '. … :,. _::

J>lt1111 & Tmn~fer

Pn)'1m:nts ··.·,.

so.oo

Lonzo Lester Highlight

i eit “ oe ‘epualed ce Huet i Onda Ln fe iba walt i fe ee ne sega rae See He a te ie = i a orth i i oat i

ile

Tages EC Fd ei ei Ta eb tT A aT TOT TST NENT Destin (new brit Sorption tw ftpson acl gnosis. bie TIGRE Rng wi bower

Frnipe Ln fas Ans (Gate oe - pee forts cme eat ge) handada

[Ton au (Se Tally)

‘iat A209

Aiceing Tuna gal

Funding type ak the po otoasig yy ism be denon i) ‘Agenoyotly Nan (air teehee Cay pao F ses ering md) [sea Cou Bord of Seren fst (est he sbaes of ling os a fh endow) audi

A. Vererinn arate een of tw |e aig Meson opera. ices wb se) °

Personal Tonimetinl | Supplies & | Commons iy tan “Transl te tr ee fms | Sc | Sees [Ske [aceecs, | semen | ee | toms [nds se chet a) sign { er fet sn ling sonal

aoe cee ; neal mt Powe wn nr he ing Ts) Rese Comny aud Sipe eo FS ee oI lf ar fie tho dived ist) npplication Approve

ama RE NN SAT Dain ati dsivintiow ree)

; at] Sa | Sine tear ts “se oo So | Re [SS | Coa [eet | teste ee Engi re ee)

\Sndunnineatage an

ota Aen (Tt

eg Fai eta

Panag ype a ts pe acing nts ve dasa [a Ags iy Name (Fe theme te

B.S (Sl th ear th hing Rds om tds

uzerpon iar ef esein of ae fs ting ols we se)

fs ae ey Deion Resenat

[Badge ve an Ara (Eor th eta of dened cu tlet o) :

oll Anon (St Totaing)

~ aT 1 reas ns Se dps otsing [> FEBS i pt Pee [2. Agencytacaity Nano (Kvter the same the | e Pex {surco ofthe taste Fonds) : = s—t - = |3, Stanes (elect the status of tha manne Meds ~ %

[nom ti pain

Dosti itr ee esto af or

wae wit 15. bv Line em Deseripion Personal ‘Cummetwal J Supplies & Gantianans | Fropery& "i

2 ‘ Sovce_| Slow [Sites | Sete [metas | eeoee 16. Bosiged Eine trem Asnounl (Eni the aati pe inaliseaudesnses ia | :

tea Amen (Ft)

‘Hinthieg Rac Dea

ning typ eth pea nae he psn a

P. dgesyfaculy Nae (ier demas the [sac homens)

[Sas (Sh sets of he lng frst dep Us)

bassin (aera rer deserter : foo rsting ens wb se), aren :

[5 uae 8 tem Desrpon

[cogs ie eon Avo Eerie Sande opted enh aH)

Toa mont (Se Toso)

‘eg Pond tat

ong Type es typ of ahing nt Fie the ropa Us = f. sraftaely None Ger ena he

nes oF tsi fs.

B. Sn (Set sas cng hd 2 [nom he dpa) ie 14

Dessay (me ee edo ofhaw f° fit mothing finds wh as)

—— Se To oo Bt Budge ve ie Destin Serves ‘Socviees Matar ‘Charges | tnpwoversens | Peinvent

lige or Roa Eee nowt | i lense oes ale Tie

[ret anova (SAT)

i nding Type Clo tp oa Inde othe roa), a ister Hume (a evans ie

[urea matin S(t th sto lig de > I dep

esshan Eaters We deer fw

etna new e) es Tent a an [tg in en Oo Se meets | Prom | peren | romans KBs Lc Aan ere ee 7 ate Jrock et es) i ;

feat amon (el Fain)

., . Pr11"oscd l’r<1’1;lcf Bntl"<>I

‘rICRC Fumb State’ Lucul Fcd('tfll Pl’lntte Jn-lClud Tl’llnl MnltJilug G1·aud’l’nlnl

Funds

Pcn1m11l Scn~ces Sl6,4211.00 516,420,00 SIG,4211.00 (Salnrles, Wuge,i, BcncU:t;;, Cl<:,)

Confrncluii.I Servkc.t (A&li, L~gul, Prlnlfng, l-k1!/a, Tm'cl, Tm!nin11> cio.J

Supplfos & :\fntnlnls (8n!lirn:erin~ S\lppll~~, Buihfo1g & f><le~hnnkal lilS,000.00 S15,000,UO StS,OO!l,OO Repair, $11ppUcs.1 Educnllonnl Supplies, cl¢,)

CunthltH>ll~ Glrnrg~.J

(lns11nu1…:c, l.c<1s-l l’aymeots, Utilities, cJe.J

l’rojlerly & l111pr(lvcme111s- {ltu1d A.:-,111t~IH011, Silo Devcl\lJln!.'!11, 1:1.:.)

Equlpn1ent (Cm11pn!crs, Phones, f"umiture, ft/xl11re$, SIJl,421l.OO ~75,000,(llJ $75,0DIJ.OO $206,420.00

Mauufacltlring P.qulpm~nl, etc,J

Plllnt & lntpro\·~mcnl5 {Buildi11g !11.·11uisilior1, CuMlrn~·ll1;m/Rcnvv11t!n11, SJ5,UOD,UO $l:!'i,UOO.OO SlS,000.00

cti:.l

Transrer .P11yme1l!s (Si:holar:ihips, 1ncc11tivcs, \lh,i,)

Total Custs: $J3114iO.OO $115,000.00 $16,-12.0.{lb Sl31,420,IJO $'261,840.00

Lonzo Lester Highlight

Deeded edly inte Peel an ae Fe Se ee ava ron te rtm sere (ee a pews) ro) Me [coneatn srvtse (AM el ig, Mel, Fe Tosi les

—| ores ets fet tin ct ‘sy sts] signe se Spi doen Sep a). Icontets Coarse (nan Len Pees, ki roan types Lan Aegan Deep) lepmen inten Phe, Rate Rasen, siisaned srs. svsoanso] sansz0a| ssi ons es) rt raprorenet sing neq, CusstnRennse, -ssgonin| sense} sisoanoe sso iets) [ret cs soto sma sna isan anand

Exhibit C

Grant Conditions

(. No fess than 50% of the total Project Budget shall be funded by non-commission sources and satisfactory evidence thereof submitied to the Commission prior to disbursement of any Commission money. Un-approved applications to other funding sources are not satisfactory

evidence,

ernment at teens sesame ‘Tobacco Region Revitalization Commission Page 13 - roy, April 25, 2019

Governing Documents of Grantee

Attach charter, articles of incorporation or similar governing instruments, also attach IRS determination letter if a 301©(3) Organization

scuaeuatanee —— ‘Tobacco Region Revitalization Commission Page - 14~ rev. April 25, 2019

Exhibit &

DETERMINATION OF AVERAGE REASONABLY EXPECTED ECONOMIC LIVES OF PROJECT ASSETS

The Tax Code limits the longth of average maturity for certain tax-exempt bonds, such as the ‘Tobacco Bonds, to no more than 120% of the average reasonably expected economic life of the assets boing financed with the proceeds of such bonds. In this Exhibit, the Grantee will determine the average reasonably expected economic life of the assets boing financed by the Grant,

There are two safe harbors in determining “economic life”: the ADR midpoint life under IRS Reveute Procedures 83-85 and 87-56 and the guideline life under IRS Revenue Procedure 62-61 (in the case of structures). For the purposes hereof, the reasonably expected economic life of an asset is to be determined as of the date the asset is expected to be placed in service. You may wish to consult your accountant in completing this Exhibit. Commission staff ean provide copies of the above-referenced

Revemue Procedures,

Please complete the attached Schedule as follows:

Step 1, Please list each of the assels comprising the Project to be financed or refinanced

by the Grant funds by describing them in Column |. At the minimum, the assets should be broken dowh as “Land,” “Land Improvements,” "Bui ‘and “Equipment.” In Column 1, indicate whether each asset

will be acquired, constructed, installed, renovated, etc.

Step 2, In Column IJ, set forth the corresponding total cost of each asset to be paid with Grant funds. Any amounts shown on the Project Budget ag “Contingency” should be assigned to the

shortest-lived asset,

Stop 3. In Column LY, set forth the date each asset is expected fo be placed in service, An asset is first placed in service when it is first placed in a condition or state of readiness and availability for ‘a specifically assigned function.

Step 4. In Column Y, set forth in years the ADR midpoint life or the guideline life of each asset listed in Column I, in accordance with the following:

Land, \f any portion of the Grant funds will be used to finance land, Commission staff should be consulted to determine the economic life to be assigned. In most casos, Commission staff wilf direct you to assign the Jand an economic life of 0 and to exchide the land from the

‘economic life calculation.

If land improved with one or more existing buildings will be acquired, please allocate the purchase price between the land and buildings and furnish the Commission with a copy of a recont appraisal of the relative value of the land and buildings to support your allocation,

Buildings, A guideline life must be determined under Revenue Procedure 62-21 for any building to be financed with the Grant, Forty years is the guideline life for most buildings. Based ‘on the nature of the particular building, your accountant or Commission staff will assist you in determining whether another guideline life is more appropriate. Each building includes the structural shell of the building and all integral parts thereof, equipment which services normal

ennai ons se resco “Tobacco Region Revitalization Commission Page ~ 15 ~

vv. April 25, 2019

ticating, plumbing, air conditioning, fire prevention and power requirements, and equipment such as clevators and escalators,

Equipment, Please select a ADR midpoint life for cach item of equipment to be finanocd. The tables af asset guideline classes, asset guidetine periods and asset depreciation ranges included

in Revenue Procedures 83-35 and 87-56 is used for reference.

To use {he table, you should first determine the asset guideline class in which each item of equipment falls. General business assets fall into classes 00.11 through 00.4 to the extent that a soparate class is provided for them, Other assets, to the extent that a separate class is provided, fit into one or more of classes 01.1 through 80.0. Subsidiary assots (Jigs, dies, molds, patterns, etc.) are in the same class as are the other major assets in an industry activity unless the subsidiary assets are classified separately for that industry. Bach item of equipment should be classified according, to the activity in which itis primavily used. If the equipment is not described in any asset guideline ‘lass, its estimated economic life must be determined on # case by case basis,

Working Capital, Working Copital Expenditures are ineligible for Grant funding,

Step 8. in Column Vi, adjust the ADR midpoint of guideline life for each asset by adding tho amount of time (in years) between May 16, 2005 (the closing date of the Tobaceo Bonds) and the in- service date specified in Column IV. For example, if a building with a guideline life of 40 yeats will be placed in service one year and six months after May 16, 2005, the adjusted economic life for such building,

in Column VI should be 41.5

Step 6, In Column VU, show with respect fo encit asset the product of the respective entry ‘n Colutmn I multiplied by the respective entry in Column VI.

Step 7. Total all of entries in Column TH and Column VII.

Step 8, Divide the Column Vi] Total by the Colunm Il Total. The quotient is the average reasonably expected economic life of the assets to be financed with Grant funds as part of the Project.

Page - 16- rev. April 25, 2019

Tobacco Region Revitaltzation Commission

COLUMN I

DESCRIPTION OF ASSETS

INCLUDED IN THE PROJECT

Eauipment

Column VII Total

COLlJMN II

ACQUISITION,

INFORMATION SCHEDv’LE REASONABLY EXPECTED ECONOMIC LIVES

OF PROJECT FACILITIES

COLUMN COLUMN COLUMN III IV v

TOTAL

COLUMN I V1 I

GUIDELINE CONSTRUCTION, COST TO IN SERVICE ORADR ADJUSTED

INSTALLATION, BE DATE MIDPOINT

ECONOMIC RENOVATION, FINANCED

LIFE LIFE ECT. BY GRANT

Acauisition $131.420 1/8/19 10 23.658

Total:

$131,420

A VERA GE RESONABLY EXPECTED ECONOMIC LIFE

$3,109,134 I COLUMN III TOTAL: 131,420 =

Tobacco Region Revitalization Commission Page 17 rev.April 25, 2019

ExlnoitE con’t

COLUM:N VII

COLUMN III XCOLUMN

3,109,134

Total:

$3,109,134

23.66 YEARS

… - – —·-·- —~

Lonzo Lester Highlight

xhibit E con’t

Page 17

rev. April 25, 2019

-------·–… --~~–··~------------~

GRANT AGJREEMEN1’

This Grant Agreement (this “Agreement”) made and entered into on the 8t!J !lay of Jmmary, 2019 (the “Award Date”), by and between the Tobacco Region Revitalization Commissfoim, a body corpon1te and political subdivision of the Commonwealth of Virginia (the “Commission”), and RUSSELL COUNTY FAIR. ASSOC INC. (the “Grantee”).

WITNESSETH:

WHEREAS, the Grantee has submitted an application, which by this reference is incorporated herein and made a part of this Agreement (the “Application”), to the Commission for fonding to acquire, construct, improve, equip, furnish and/or otherwise Lmdertake the project entitled Renovation of the Rnnsseli County Faia· Grmmds described on Exhibit A attached hereto (the “Project”), ai1d

WHEREAS, the Commission, in reliance upon the information set forth in the Application, has determined that the Prnject benefits the Region and is consistent with and in furtherance of the Commission’s public pmvoses and approved a grant to the Grantee in the amount of $247,500.00 (the “Grant”) to fund the Project, the approval and funding of snch Grant the Commission has determined constitutes a valid public purpose for the expendihll’e of public fonds and is the animating pmvose for the Grant, and

'\VHEREA§, the Commission and the Grantee desire to set forth their understanding and agreement as to the use of the Grant and the obligations of the Grantee rngarding the use of the Grant,

NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby represent, warrant, covenant and agree as follows:

Project and Budget. The Grantee agrees to use the Grant to provide funds for that portion of the Project not being paid from other sources as set forth in tl1e budget for the Project attached hereto as Exhibit B (the “Project Budget”).

No portion of the Grnnt shall be used for any purpose whatsoever other than the Project without the prior written approval of the Executive Director of the Commission (the “Executive Director”).

No material changes shall be made in the scope of the Project or to the Project Budget without the prior written approval of the Executive Director. Any document signed by the Executive Director

Tobacco Region Revitalization Con1rnission Page 1 Revised 12/26/2018

– -----------------------------------------’

Lonzo Lester Highlight

rant #3370 and #350:

This Grant Agreement (this “Agreement”) made and entet fo on the 2049 (the “Award Date”), by and between the a body

corporate and political subdivision of the Commonwealth of Virginia (the “Commission”), and ‘RUSSELL COUNTY FAIR ASSOC ING, (the “Grantee”),

WITNESSETH:

WHEREAS, the Grantee has submitted an application, which by this reference is incorporated herein and made a part of this Agreement (the “Application”), to the Commission for funding to acquire, construct, improve, equip, furnish and/or otherwise undertake the project entitled Renovation of Gie Russell County Fair Grounds described on Exhibit A attached hereto (the

“Project”), and

WHEREAS, the Commission, in reliance upon the information set forth in the Application, has determined that the Project benefits the Region and is consistent with and in furtherance of the Commission’s public purposes and approved a grant to the Grantee in the amount of $247,500.00 (the

(“Grant”) (0 fund the Project, the approval and funding of such Grant the Commission has determined

constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Grant, and

WHEREAS, the Commission and the Grantee desire to set forth their understanding and agreement as to the use of the Grant and the obligations of the Grantee regarding the use of the Grant,

NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and vatuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby represent, wacrant,

covenant and agree as follows:

4, Project and Budget, The Grantee agrees to use the Grant to provide funds for that portion of the Project not being paid from other sources as set forth in the budget for the Project attached hereto as Exhibit B (the “Project Budget”).

‘No portion of the Grant shall be used for any purpose whatsoever other than the Project without the prior written approval of the Executive Director of the Commission (the “Executive Director”).

No material changes shall be made in the scope of the Project or to the Project Budget without the prior written approval of the Bxecutive Director. Any document signed by the Executive Director

‘Tobacco Region Revitalization Commission Page 1 Revised 12/26/2018

accepting a change in the scope of the Project or to the Project Budget shall specifically set forth the accepted change. If the maximum authorized amount of the Grant exceeds the amount necessary to complete the Project, the excess shall not be disbursed to the Grantee but shall remain with the Commission. If excess funds were disbursed, such excess fonds shall be returned to the Commission within thirty (30) clays of the earlier of the completion of the Project or the expiration of this Agreement.

The Grantee agrees to cause the Project to be acquired, conslruclecl, improved, equipped, :furnished and/or otherwise undertaken as described in Exlnibit A and will cause the Project to be completed on or before the expiration of this Agreement. The Grantee affirms that the Grant fonds and funds available from the other sources specified in the Project Budget will be sufficient to cause the Project to he completed.

The Grantee agrees to comply with all applicable federal, state, and local laws and regulations pertaining to the Project and the use and application of Grant fonds.

.Payment of Grant Fund§. Subject to the terms of this Agreement, and at the sole discretion of the Commission and subject to the conditions set forth in Exhibit C attached hereto, the Grant shall be disbursed on a reimbursement basis.

The Grantee shall be eligible for reimbursement upon submission of a signed payment request ou the Commission’s then-current form (“Payment Request Form”) with adequate supporting documentation. The Grantee agrees to comply with the Commission’s General Funding Policies, Grant Disbursement Guidelines, and Guidelines for Advance of Funds as adopted by the Cmmnission.

Expenses incmrnd prior to the execution of this agreement are not eligible for reimbursement. Prior to any disbursement, the Commission shall have on record documentation from the Grantee designating the officers, employees, or agents authorized to make a reimbursement request (such documentation rnay be in the :form of a resolution or minutes of the Grantee appointing such desig:nee).

Reimbursement requests shall be submitted not more frequently than quarterly, unless the Connnission otherwise agrees. Appropriate supporting documentation shall be attached to all Payment Request Forms and may include, but is not limited to, invoices from goods pmchased and services perfonned, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related to the Project and consistent with the Project Budget. The Grantee shall also provide appropriate supporting documentation of the expenditure and application of any required matching fonds for the Project as set fmih on Exhibit C attached hereto. The Commission may in its sole discretion refuse to make a disbursement if the Grantee’s documentation is not adequate or if such disbursement does not appear to be within the Project Budget or is otherwise contrary lo or in violation of the provisions hereof The Commission in its sole discretion may refose to disburse any :fonds to the Grantee if the Grnntee has previously received a grant award and .a final grant report for the previous grant award has not been received by the Commission.

Right of Inspection. The Commission, audits members, employees and agents, shall have the right to inspect the Project upon reasonable notice to the Grantee provided, however, that in the

Tobacco Region RevJtalizalion Co1n1nission Page 2 Revised 12/26/2018

------- __________________________________ __.

Lonzo Lester Highlight

accepting a change in the scope of the Project or to the Project Budget shall specifically set forth the accepted change. If the maximum authorized amount of the Grant exceeds the amount necessary to complete the Project, the excess shall not be disbursed to the Grantee but shall remain with the Commission, If excess funds were disbursed, such excess funds shall be returned fo the Commission within thirty (30) days of the earlier of the completion of the Project or the expiration of this

Agreement.

‘The Grantee agrees to cause the Project to be acquired, constructed, improved, equipped, fumished and/or otherwise undertaken as described in Exhibi¢_A and will cause the Project to be completed on or before the expiration of this Agreement. The Grantee affirms that the Grant funds and funds available from the other sources specified in the Project Budget will be sufficient to cause

the Project to be completed.

‘The Grantee agrees to comply with all applicable federal, state, and local laws and regulations pertaining to the Project and the use and application of Grant funds.

2, Payment of Grant Funds. Subject to the terms of this Agreement, and at the sole

discretion of the Commission and subject to the conditions set forth in Exhibit C attached hereto, the Grant shall be disbursed on a reimbursement basis.

documentation. The Grantee agrees to comply with the Commission’s General Funding Policies, Grant Disbursement Guidelines, and Guidelines for Advance of Funds as adopted by the Commission.

Expenses incurred prior to the execution of this agreement are not eligible for reimbursement, Prior fo any disbursement, the Commission shall have on record documentation from the Grantee designating the officers, employees, or agents authorized to make a reimbursement request (such documentation may be in the form of a resolution or minutes of the Grantee appointing such

designee).

— Appropriate supporting documentation shall be attached to all

Payment Request Forms and may include, but is not limited to, invoices ftom goods purchased and services performed, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related to the Project and consistent with the Project Budget. The Grantee shall also provide appropriate supporting documentation of the expenditure and application of any required matching funds for the Project as set forth on Exhibit € attached hereto, ‘The Commission may in its sole discretion refuse to make a disbursement if the Grantee’s documentation is not adequate or if such disbursement does not appeat to be within the Project Budget or is otherwise contrary to or in violation of the provisions hereof. The Commission in its sole discretion may refuse to disburse any funds to the Grantee if the Grantee has previously received a grant award and.a final grant report for the previous grant award has not been received by the Commission,

3, Right of Inspection. The Commission, and its members, employees and agents, shall have the right to inspect the Project upon reasonable notice to the Grantee provided, however, that in the

‘Tobacco Region Revitalization Commission Page 2 Revised 12/26/2018

event of an emergency, inspection may be made, to preserve the integrity of the Grant and its original intended purpose, with notice to the Grantee being given at the earliest practicable time.

l!"artie§’ R.elaHonsbip. In connection with the award or the administration of the Grant, the Commission does not and shall not assume any liability for any financial or other obligations of the Grantee made to third parties, whether or not related to the Project. The Grantee is and will be acting as an independent contractor in the performance of the Project, and agrees to be responsible, to the extent pennitted by the Virginia Tort Claims Act and all other applicable Virginia law, for negligent acts or omissions of its employees, agents or officers arising out of its obligations under this Agreement. Nothing contained herein shall be deemed an express or implied waiver of the sovereign immunity of the Commission or the Commonwealth.

In the event the Commission is required to take legal action under this Agreement, the Grantee shall be liable, to the extent allowable by Virginia law, for all of the Commission’s costs expended for the administration and enforcement of this Agreement, including but not limited to, reasonable attorney’s fees and court costs.

Recordkeeping. The Grantee shall maintain proper books of record and account with respect to the Grant and the Project in which accurate and timely entries shall be made in accordance with generally accepted accounting principles, during the term of this Agreement. The Grantee shall retain all invoices from goods purchased and services performed, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related to the Project. All books ofrecord and account and all records of receipts aud expenditures with respect to the Grant and the Project and copies of Payment Request Forms with supporting documentation and annuaJ and final reports submitted to the Commission shall be retained for at least three (3) years after the later of the completion of the Project or the expiration of this Agreement. The Commission, and its members, employees, and agents, shall have the right to inspect and make copies of the books and records of the Grantee related to the Project.
Annual Reports. The Grantee shall submit to the Commission annual financial and nmTative rep01is reflecting activity related to the Project and progress made toward completion of the Project. Annual financial and nairntive reports shall be presented on the Commission’s grant reporting form then in effect (the “Grant Reporting Form”). Amn1al reports shall be due one year from the Award Date and annually thereafter until the Project is complete. The Commission reserves the right to request additional information to supplement the infmmation provided in the Grant Reporting Form, including but not limited to, the Grantee’s audited financial statements.
Final Report. The Grantee shall provide a final financial and nauative repo1t to the Commission upon submission of the final payment request. The final report shall contain the type of infonnation contained in the annual rep01ts, including a naffative as to the success of the Project and a description of the long-term achievements and expectations for the Project. Tlie Commission may \v:ithhold disbursement of the final payment until receipt of a final report that is in all respects satisfactory to the Co1mnission. After the completion of the Project and expiration of this Agreement, the Commission may in its sole discretion require additional reporting on the long-term acruevements and expectations of the Project.

Tobacco Region Revitalization Con1111ission Page 3 Revised 12/26/2018

event of an emergency, inspection may be made, to preserve the integrity of the Grant and its original intended purpose, with notice to the Grantee being given at the earliest practicable time,

4, Parties? Relationship. In connection with the award or the administration of the Grant, the Commission does not and shall not assume any liability for any financial or other obligations of the Grantee made to third parties, whether or not related to the Project. The Grantee is and will be acting as an independent contractor in the performance of the Project, and agrees to be responsible, to the extent permitted by the Virginia Tort Claims Act and all other applicable Virginia law, for negligent acts or omissions of its employees, agents or officers arising out of its obligations under this Agreement. Nothing contained herein shall be deemed an express or implied waiver of the sovereign imimunity of the Commission or the Commonwealth.

Recordkeeping. The Grantee shall maintain proper books of record and account with respect to the Grant and the Project in which accurate and timely entries shalt be made in accordance with generally accepted accounting principles, during the term of this Agreement. The Grantee shall retain all invoices from goods purchased and services performed, receipts, vouchers, reporting forms or other evidence of the actual payment of costs related fo the Project. All books of record and account and all records of receipts and expenditures with respect to the Grant and the Project and copies of Payment Request Forms with supporting documentation and annual and final reports submitted to the Commission shall be retained for at least three (3) years after the later of the completion of the Project or the expiration of this Agreement. ‘The Commission, and its members, employees, and agents, shall have the right to inspect and make copies of the books and records of the Grantee related to the Project.
Annual Reports. The Granteo shall submit to the Commission annual financial and narrative repotis reflecting activity related to the Project and progress made toward completion of the Project, Annual financial and narrative reports shall be presented on the Commission’s grant reporting form then in effect (the “Grant Reporting Form”). Annual reports shall be due one year from the Award Date and annually thereafter until the Project is complete, The Commission reserves the tight to request additional information to supplement the information provided in the Grant Reporting Form, including but not limited to, the Grantee’s audited financial statements
Final Report. The Grantee shall provide a final financial and narrative report to the Commission upon submission of the final payment request. The final report shal} contain the type of information contained in the aunual reports, including a narrative as to the success of the Project and a description of the long-term achievements and expectations for the Project. The Commission may withhold disbursement of the final payment until receipt of a final report that is in all respects satisfactory to the Commission, After the completion of the Project and expiration of this Agreement, the Commission may in its sole discretion require additional reporting on the long-term achievements

and expectations of the Project,

tee ‘Tobacco Region Revitalization Commission Page 3 Revised 12/26/2018

foterim Rej[lorts. In addition to the annual reports and final report required by Sections 6 and 7 of this Agreement, the Co1mnission may reasonably rcqlles( that the Grantee submit additional or interim information from time to time to ensure that the provisions of this Agreement are properly carried out, administered and enforced.
Misuse ol’ Aw,mcl; Rights of Commissio1111. lfthe Commission determines that any part of a Grant has not been used for the Project or for a purpose otherwise approved in writing by the Executive Director, or that the Grantee has failed to comply with any material te1111 or condition of this Agreement, or has made any materially false or misleading statement to the Commission in this Agreement, the App.lication, or in communications with the Commission or its agents, the Commission in its sole discretion may withhold any further disbursements to the Grantee. In addition, the Commission may:

(a) rescind the Grant by written notice to the Grantee, in which event the Grantee shall be obligated to return to the Commission, within five (5) days following receipt of such notice, an amount, from legally available fonds, equal to all Grant payments received pursuant lo this Agreement, plus interest from the date of receipt of such notice at the prime rnte set fo1ih in the Wall Street Journal on the date of such notice;

(b) take any action as necessary to preserve the integrity of the Grant and to p1·eserve Grant funds for appropriate uses;

( d) withhold any and all disbursements requested by the Grantee from the Commission under any other graut approved by the Commission; and/or

( e) take such judicial action as is necessary to collect any amounts owed, including legal action for breach ofthis Agreement.

The Grantee agrees to pay the Commission’s attorneys’ fees and actual costs incurred in the collection of fonds or for the enforcement of any obligations of the Grantee set fo1ih in this Agreement.

The Commission reserves the right to modify or withhold any disbursement of Grant funds if the Commission in its sole discretion determines that it is necessary in order to protect the purposes and objectives of the Commission and the Grant or to comply with any law or regulation applicable to the Commission, the Grant and/or the Grantee.

Sale or Encumbrance; Securit!:y Intenst. None of the assets or properly acquired, conshucted, improved, equipped, and/or famished as part of the Project shall be leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written approval of the Executive Director. hi tbe event that such asset or property is leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written approval of the Executive Director, the Commission may assert its interest in the asset or property to recover the Commission’s

-··• 'fohacco Region Revitalization Comtnission Page 4 Revised 12/26/201.8

---------------------------------------_,j

8, Interim Reports. In addition to the annual reports and final report required by Sections 6 and 7 of this Agreement, the Commission may reasonably request that the Grantee submit additional oF interim information from time to time to ensure that the provisions of this Agreement are properly

carried out, administered and enforced.

9, Misuse of Award; Rights of Commission, If the Commission determines that any part of a Grant has not been used for the Project or for a purpose otherwise approved in writing by the Executive Director, or that the Grantee has failed to comply with any material term or condition of this Agreement, or has made any materially false or misleading statement to the Commission in this Agreement, the Application, or in communications with the Commission or its agents, the Commission in its sole discretion may withhold any further disbursements to the Grantee. In addition,

the Commission may:

(®___ rescind the Grant by written notice to the Grantee, in which event the Grantee shall be obligated to retuen to the Commission, within five (5) days following receipt of such notice, an amount, from legally available funds, equal to all Grant payments received pursuant to this Agreement, plus interest fiom the date of receipt of such notice at the prime rate set

forth in the Wall Street Journal on the date of such notice;

(b) take any action as necessary to preserve the integrity of the Grant and to preserve Grant funds for appropriate uses;

(@ withhold any and all disbursements requested by the Grantee from the Commission under any other grant approved by the Commission; and/or

(©) __ take such judicial action as is necessary to collect any amounts owed, including legal action for breach of this Agreement.

The Grantee agrees to pay the Commission’s attomeys’ fees and actual costs incurred in the collection of funds or for the enforcement of any obligations of the Grantee sot forth in this

Agreement.

‘The Commission reserves the right to modify or withhold any disbursement of Grant funds if the Commission in its sole disoretion determines that it is necessary in order to protect the purposes and objectives of the Commission and the Grant or to comply with any law or regulation applicable to the Commission, the Grant and/or the Grantee.

Sale or Eneumbrance; Security Interest. None of the assets or property acquired, constructed, improved, equipped, and/or finished as part of the Project shall be leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written approval of the Executive Director. In the event that such asset or property is leased, sold, exchanged, disposed of, hypothecated, mortgaged or encumbered without the prior written approval of the Executive Director, the Commission may assert its interest in the asset or property fo recover the Commission’s

bacco Region Revitalization C Revised 12/26/2018

mmission Page 4

share of the value of such asset or properly and/or recover from the Grantee, unless otherwise prohibited by law.

Grantee hereby pledges, delivers and assigns to the Commission a security interest in all property purchased with the Graul. Upon the request of the Commjssion, Grantee will execute, provide and sign all documents necessary to establish and/or perfoct Commission’s security interest in such property, including deeds of trust, supplemental deeds of trust, amendments or modifications thereto, financing statements, continuation statements or olher instruments and documents which may be reasonably required from time to time.

Press Rele.roses. The Grantee agrees that it shall not issue any press releases or other public statements regarding the Grant without the prior written consent of the Commission.
F11hm~ Fmuling. The Grant provided pursuant to this Agreement shall not be deemed to be an actual or implied promise of the Commission to fond the Project except as provided for herein. No representation by the Commission, or its members, employees or agents, shall be binding unless set forth in writing and signed by the Executive Director. Tn addition to the other remedies provided by law or in this Agreement, if the Grantee fails to comply with the te1rns of this Agreement, the Grantee shall not be entitled to additional funding for the Project.
Entire Agreement. To the extent there are inconsistencies between this Agreement and its supporting documents, including the Application and the exhibits attached hereto, this Agreement shall control. This Agreement expresses the entire nnderstanding and all agreements between the Commission and the Grantee and may not be modified except in a writing signed by the Commission and the Grantee.
Governing Law; Jmrisdiction; Venue. This Agreement shall be governed by the applicable Jaws of the Commonwealth. The venue of any jttdicial action shall be in the Circuit Court o:fthe City of Richmond, Virginia, and such litigation shall only be brought in such court.
Limitation of Commission’s Liability. No member, employee, or agent of the Commission shall incur any personal liability with respect to any action taken by him or her pursuant to this Agreement.
Severability. If any provision of this Agreement shall be held invalid by any court of competent jurisdiction, such holding shail not invalidate any other p.rovision hereof.

17 … l’nblic Documents. Unless specifically exempted pursuant to the Virginia Freedom of Information Act (Virginia Code Section 2.2-3700 et seq., as amended), all repo1ts, docmnents, financial data and other information provided to the Commission shall be public records.

Notices. Unless otherwise provided for herein, all notices, approvals, consents, coITespondence and other con1111mucations pursuant to this Agreement shall be in writing and shall be deemed received upon receipt or refusal after mailing of the same in the United States Mail by certified mail., postage fully pre-paid 01· by overnight courier (refosal shall mean return of certified mail or overnight courier package not accepted by the addressee) to (a) the Comrnission at 701 East

Tobacco Region Revitalization Co1nn1ission Page 5 Revised 12/26/2018

share of the value of such asset or property and/or recover from the Grantee, unless otherwise prohibited by law.

Grantee hereby pledges, delivers and assigns to the Commission a security interest in all property purchased with the Grant. Upon the request of the Commission, Grantee will execute, provide and sign all documents necessary to establish and/or perfect Commission’s scourity interest in such property, including deeds of trust, supplemental deeds of trust, amendments or modifications thereto, financing statements, continuation statements or other instruments and documents which may,

be reasonably required from time to time.

IL Press Releases. The Grantee agrees that it shall not issue any press releases or other public statements regarding the Grant without the prior written consent of the Commission.

12, Future Funding. The Grant provided pursuant to this Agreement shall not be deemed to be an actual or implied promise of the Commission to fund the Project except as provided for herein, ‘No sepresentation by the Commission, or its members, employees or agents, shall be binding unless set forth in writing and signed by the Executive Director. In addition to the other remedies provided by law or in this Agreement, if the Grantee fails to comply with the terms of this Agreement, the Grantee shall not be entitled to additional fanding for the Project.

Entire Agreement, To the extent there are inconsistencies between this Agreement and its supporting documents, including the Application and the exhibits attached hereto, this Agreement shall control, This Agreement expresses the entire understanding and all agreements between the Commission and the Grantee and may not be modified except in a writing signed by the Commission

and the Grantee, 14, Governing Law; Jurisdiction; Venue. This Agreement shall be governed by the

applicable Jaws of the Commonwealth, The venue of any judicial action shall be in the Circuit Coust of the City of Richmond, Virginia, and such litigation shall only be brought in such court.

Limitation of Commission’s Liability. No member, employee, or agent of the Commission shall incur any personal liability with respect to any action taken by him or her pursuant

to this Agreement,

Severability, If any provision of this Agreement shall be held invalid by any court of competent jurisdiction, such holding shall not invalidate any other provision hereof,
Public Documents. Unless specifically exempted pursuant to the Virginia Freedom of Information Act (Virginia Code Section 2.2-3700 et seq., as amended), all reports, documents, financial data and other information provided to the Commission shall be public records.
Notices. Unless otherwise provided for herein, all notices, approvals, consents, correspondence and other communications pursuant fo this Agreement shall be in writing and shall be deemed received upon receipt or refusal after mailing of the same in the United States Mail by certified mail, postage fully pre-paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee) to (a) the Commission at 701 Bast

‘Tobacco Region Revitalization Commission Page 5 Revised 12/26/2018

Franklin Street, Suite 501, Riclunond, Virginia 23219, Attention: Executive Director, or (b) the Grantee at the address set f01ih below.

Conditional Funding. In the event that disbursement of Grant funds is contingent upon the l1appening of an event or events desciibed herein that have not yet occurred as of the Award Date, the Commission may withdraw the Grant if such contingency lias not been satisfied within twelve (12) months of the Award Date.
Expiration. Thirty-six (36) months after the date on which the Grant is approved, the Grant shall be automatically rescinded with respect to all funds not yet disbursed by the Commission, unless an extension is granted in writing by the Commission.
Survival. The rights and remedies available to the Commission shall survive any expiration or termination of this Agreement.
Counterparts. This Agreement may be executed in counterparts, each of which shall be an original, and all of which together shall constitute but one and the same instmment.

[Remainder of this page intentionally left blank.]

Tobacco Region Revita1ization Commission Page 6 Revised 12/26/2018

Franklin Street, Suite 501, Richmond, Virginia 23219, Attention: Executive Director, or (b) the Grantee at the address set forth below.

19, Conditional Funding. In the event that disbursement of Grant funds is contingent upon the happening of an event or events described herein that have not yet occurred as of the Award Date, the Commission may withdraw the Grant if such contingency has not been satisfied within twelve

(12) months of the Award Date,

‘Thirty-six (36) months after the date on which the Grant is approved, the lly rescinded with respect to all funds not yet disbursed by the Commission, unless an extension is granted in writing by the Commission.

Survival. The rights and remedies available to the Commission shall survive any expiration or termination of this Agreement.

22, Counterparts. This Agreement may be executed in counterparts, each of which shall be an original, and all of which together shall constitute but one and the same instrument.

[Remainder of this page intentionally left blank,]

‘Tobacco Region Revitalization Commission Page 6 Revised 12/26/2018

JN WITNESS WHEREOF, 1 l1e parlies hereto have executed this Agreement as of lhe date first written above.

‘Jl’ORAlCCO li’tEGION REVKTALI’£’ .IH’:llO and )flOlitkalt subdivision oHJlie

Printed Name of Executive Director: Evan Feinman

Date: ~ -13- f ')

RUSSELL COUNTY FAUR AS.

Grantee Information:

Address J’l.if’O E ff7aL’n .sf . . ~ /0 Lebtth0t1 1 IJfl cfdll.~2.~lfl~{p __ _

Phone# /)7{,:.· 8{!1· J):J.$}… e-1rniil_rtL>5f!,/ I (l,O.U’!/y kl.Ire_, Federal JD# 61/- (eO.)p, C/ 33 bvu. ne+

Tobacco Region RevitaJization Con1111ission Page 7 Revised :tZ/26/2018

Lonzo Lester Highlight

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.

IN COMMIS ‘a body corporate and political subdivision of the Cnmoywealth of

Signature of Executive Director: “-tg_-

Printed Name of Executive Director: Evan Feinman.

RUSSELL COUNTY FAIR At y

Signature of Grantee’s Chief Exed

Printod Name of Chief Excoutive:«L7

Grantee Information: Address 7 780_E,Macn SA, box J0 Lebanon ,vA_QYQule

Phone # 27lo- 807 HASZ. emil_ pusse// Cocnty fair’ Federal ID# 5Y- LOS29IZ bvu.net

‘Yobacco Region Revitalization Commission Page 7 Revised 12/26/2018

’

lExlnii>i~ A

lP’rnject Description

'fhe RC Fait Association will renovate the primary structure on the fair grounds. The building is wood framed with concrete floors, corrngatecl metal walls and a roof which leaks. The building lacks insulation, ·ve11tilatio11, and heating/ cooling. ~fliis 1nakes it next to iinpossible to pro·vide progran11nit1g in tl1e 111iddle of \vi.t1ter or su1nn1er. 'I’here are lin1ited 11u1T1bers of restroo1ns that are up to code. The office area and general store ate also ll1 need of repair so tl1at prograrnn1ing can be ex1)ar1ded. Other outside organizations would like to utilize the facility outside of the fair like Russell County Schools and local cattle farmers. This project will also wotk to develop a regional plan fot implementation of two meat processing facilities. The fair grounds can be t1tilized as a gathering location for regional cattle to be transported to the Cartoll County meat processing facility while the Russell County facility is being completed.

–1

Tobacco Region Revitalization Con11nission Page 8 Revisecl 12/26/2018

Lonzo Lester Highlight

Project Description

‘The RC Faie Association will renovate the primaty structure on the fair grounds, ‘The building is wood framed with concrete floors, corrugated metal walls and a roof which leaks. ‘The building lacks insulation, ventilation, and heating/cooling. ‘This makes it next to impossible to provide programming in the middle of winter or summer. There are limited numbers of restrooms that ate up to code, The office area and general store ase also in need of repair so that programming can be expanded.

‘Tobacco Region Revitalization Commission Page 8 Revised 12/26/2018

i– 1

Exhibit B

JP’rn.i~ct Budget

Tobacco Region Revltalization Co111missio11 Page 9 Revised 12/26/2018

Project Budget

‘Tobacco Region Revitalization Commission

Page 9

Revised 12/26/2018

TICRC Grant Application Budget Worksheet

l; Flnaiiclal lufonnnllou; Sou re~ Of Fund:‘!’.

· p.: R,~.q … Urst~ Tl.CRC Fiindsi E11lef a D6crip1iOn uiJd D.~;<lget Line lh:m Amquuts· iii lhc blue hi8l1light1:d boxes 'ticlow. J>/ea.~c lni:iude $pecific, de1J1ile1I b11dget ll(u·rative a,· m1 adrlilianul a1111ch111eHI 111 )‘Oll’f’ appficfltlcm. · · · • ’ - -

Rcqucsl.,'il TICRC Fund l>ch1lls

F11nds \ill l~ used to upgrade bo1h in1crior 11nd cxicrior or the c’uricnt commercial building at tlu;- Russell Coun.ly fair GTQ1mds. To ~pnnd I. Description (linter a brief de~ript!on of how utlli111lio11 of’ lho? foeilitics mxl increase Nvcuue nnd market op’portunl!ics. 11~ TICRC runds will be u~cd)

Budget Line l!cm l’crs\lnal Services C’l!ll1f11c(unl Suppli<.'S & Conli1umu.~ l’roperty &

Equipment l’l:ml & Tmnsfor

Ser\•ices Mah:1fal.~ Chnrycs lmprovc111cnt~ lmpn,wemcnls Puy111cnt~

Budgel Llnc Item Amuunt tEnter lhc mnount . ·Sf7,so_o.0o . ·.

of fund~ nllm;all.'d to each budget !foe) $2J0,000,00

To!nl Amoum (Sc!fTotnlling) S247,:wo.oo

. . .

b: Oth~r FumJh1g1 . Enk.'f 5Q\1iie lnll.mrm.HOn, SultuS,.D~sc;ip1i.;m 011nd Bmi!(et Linc: Item ;\mounls. in lht:- bl_ue hi°s!ilighted ~;<es below. Se1.x1 funding o/Pe and slatus frnm.1tic dropdo\vn menus in U1e bltie highiighled box~ whcn!'indicated. Ple11.f’e J11c/11rfe speci}Ic, detailed b11dget 1urrratire IU nn additio11nl nltath111e11t i/I )'011r upp/knlfon. ·

l\lakhing FumJs Delnll

L Fundin!J, Type (Sek-ct the type of matching lo-Kin<l lhnds from Ilk: <lropdown llsl)

‘· i\yc11cy/Localit)’ Nmml (Enter !ho mm1u the .

~ource nf’lho matching fonds) ~11sscl1.Cmmty Bu11rd ofSupcrvis1lrs

S111tus {Sc!t:'Ct the slntus of!hc matching fonds ArPlkatiun Appro'<'d from the dmpdown list)

RuS’sdl Cuunly Bonrd o/'SupcrviSors will pruvi<lc 1mmpowcf fo assi~\ with thcupgrndcs that will need 10 Ix, m:id.e i11 the Russell Cmmty Fair

Description (Enter 11 brief dcscriptkin of how Grounds.

the matching funds will be used)

Budget Li11e Item Description Personal Sen•kes Contmch111i Supplies & Con!irmous Property &

Equlpmem Plant& Ttan.~for

Scf'kes Matafols Ch;tq!;CS Improvemcms Improvements Payments 6. BudgetLlll.e Item Amount (Enter the nmoum

568,750.00 of funtls aUrn::atcd to cach budget line)

Tola! Amount (SclfTotulling) S6~ 1750.00

~Intchlng l;und~ Dd:Ul

Funding Type (Sdccl the type of matching .

fun<ls Jh:im the dropdown list) Priwtc

Agency/Localit)’ Name (Emcr the no ma tl1c Ru,t’>cll c·~·unty Fair Associlllllln source ofthe malching funds)
Swtus (Scl~"CI rhe status ofthc nrnlching funds Applic(lf.i(ln Fikd from the dropdown listJ

Tl1¢ Falr Association will coiitribute to comlruclion cost, mat.crlui and sup11Hes lind impro,•emcnts nrn<lc IQ th<’ foir grounds.

-t Dc:;cription (Enter a brief dcscripticm of how the matching funds will be used)

Pl’rs<llllll Services Con!rnctu11! Supplks& Continuou& Property & Equipmem

Plant& Transfer 5. Budget Line Item Descrip1ion Services Materiab Ch(lrgcs Improvements Improvements Payrucms

6, Bt1Jget Line ltclll Amount (Enier the aniount S54.UOO,OO $1,00,000,0,0 $52,250.00

of funds allocated to e11.:h bu<lgcl line)

Toto[ Aniount (SclfTotu!ling) $206,250.UU

l\falchlng Fund.\ Detail

I. Funding Type (Select the type or m11trhing Pdv<ltc .

funds from the droptlown list) .

Ageocyflocnlii)’ Name (Enter the 11omc the . . .

source of the nmtehlng fonds) Virginia Cnulfjeld Economic Dcvelopi;nent Authurily

.l. Status (Sck’1ll Ilia s!utus of the mulching fun<ls Application Fikd . from the dropdnwn list) VACEDA wm be pioviding fonding loJhe AFID plnnnin£ opplicalion as wc.U a.s funds lo be used for thi· co1111Ucturil sejyiccs of the c<111trnctor who

'· Description (Enter Ii brief description of how v.:\11 be making !n.1p~vi:mc1Hs tq~ the fofr ~rounds: , the matching fonds will be used)

Pcrsoual Strvk…:s Controciual Supplic.:;& Conllnuou.~ Property &

Equipment Plmn& Trunsfcr

Budget Line ltelll Description Scrvkl’s Mutt:r!uls Cluugcs Jmprovem1:11ts Imrrovemcuts Parmenl~
Budgd Linc Item Amo um (Em er the amount ·.

of limds ullocatcd 10 l."uch budget line} $17,500,00 $.j5,o.oo … oo .

To!ul Amoum (Scll’Tollllling) $62,500.00

Lonzo Lester Highlight

1 Fat areal Sources Bune

‘: Magheied ICRC Fide Ee Deron a De in es Amount le Bgl uae tla, Pease lle pei, deed bndge nar as

dion etachent i one aptcton,

cE Reseed THERE Pes Hatt

| Dserpon neat dsesan ow ftltino te ie TICKE Rds wi ewe

ee dnt oem Wot opts,

Sain ang i Ravin Cay Pak Grins, To SORT

fog ton i

Sips

ory Changes

Propony & inpovene

mee

logoveren

“Tanar |

ge ea A Eee ctu lose ath ge ow). sesnatns

I Tal Ameo Sal Tring)

—

by, Ote undingrEnic Soc indnmle, Sas, sein a ae! Line em Arpad stu ihe boner om, Sle dng a sss iin own mes nh ue gighed Bos who flied. Please ntl Spel dale bulge armieB ah elena acheter in out apetion,

Fain Type Sc ie po OF mahng uns be dsndown

[2 Ase ocnliy Nawo (Enea ans as esr of th meting Yds).

Sts (so de ts oF ee Fs [ip agp

mt dp 4, oespin (Ener tie dexsnonerhow {OS

balgt ize tem Desrpoe

Spies ate

Conan Chases

Propeay & Ingevencs

Pane Ingres

Paymets

thes wil be ed) Cont Sence

toa amoun (Sl eiagy

$64,250.09}

Matching Func etal

7, Rady Type (Se os oF mang ils bom te wpa) ese

fe. Agcoytowlay Nano (Eero TS Iya Cama Fae Amon Kc of th matting Bd pi Cay Pi

5, Sia (Slee sbi of i mel ole oa nt dope ts) [aplcton Fike

a. Bescon dam ate espn of ow ems ds wl be ee)

ip Fe shan wilco SES es ns wat pls dd provi na Th BS

5 te Lie Rem Dosen peat senna] eet

Bopper ais

‘Comin Clonee

Rope pov

ase

Pare Inpeovenenss

“Faster Payne

[5 Budget te an Amv er eso run lls each tpt ine) soo

10000900

5225000]

[Tou Amun Sel Teng)

104250

Fang Type Ske ope of ming ands tse pwn i)

Against Name (sir wos the soa te asting fn)

St eof Be in ed

4 Derripion Enka lt deserptan of tow etn as wil Be we)

5 get Lite Kem Deserpion

Sap e

‘anions hayes

Top ngroeatens

Basins

Plane nyse

“Tne Paynes

zeta amon (eH Tein)

Mulehlug Fu11ds Delall I. Funding T)lJe (Select the type ofmatdllng fonds from the dropdo\11 list)

Agc11cy/Loc11lity Name (Emer the name 1he source of the mnlching fonds) .
Stall!;! (Select the status of the matching ftm&; from t\11:: dropdown list)
Description (faller a brief <le!!Cript!on of how the matching fonds will be used)
Bul!gcl Linc Jtcm Desciiplion Personal Scivkc.~ ('~)n!rncto11I Supp!ic.~ & Cunlimmus l’mperty &

Equipment Pl"nt & Tnrn~rcr

Services Ma!crinls Chl1rgc,; lmpro,•emcn1s lmpmve1w.:11t~ l’aymcnH <>.Budget Line hem Amount \Enter the um1rnnt .

of’ fonds allocntcd to cnch budge I tine)

Total Amount tSelfTotalling) $0.0I)

i\lnlehlng l•unds Detail

I. l’umlin!( Type {Select the type of matching funds from the d!“O”(low11 lis!)

Agency/Locality Nnmc (Enter !hi: nnmc tho source ofthe matchin" fonds)
S1a1us (Sd~t the s1t1h1s or the matching fonds lhlm the Uropdowo list)

…

Dcscrip1ior1 (Enlcr a brief dcscriplion of how the ma!ching fund~ will be uscdJ

…

S, Budget Linc Item Description l’en;omtl Service:; Contrnc!trnl S11rpli.-s & Continuous Property& Equipment l’!ant& Trans/Cr

Scn•ices f\·lateria!s Chnf!,:es lmprovemenL~ Improvements Payments 6, Dudgct Line Hem Amount (Entcr1hc amount ol’fonds allocated to each budge! line)

Total Amount (Self Totalling) $0.00

i\lalcbh1g lfumb Ddall

I. Fond lug Type (Select the type of matd1h1g funds from the dmptlown list) - 2. Agcncy/Loc;dit)’ N11mc (Ent~·r the name the so\lrt’il ofthc matching fonds)

J. Status (Select lhc sla!u~ of the m;1td1ing funds from the drupdown list)

De~~riptiou (EJllcr a hricf dc~i:ription of how the 11rntcbing fonds will be used)
Budget Line [tem Descdption Personal Sen•ices Con1roetu11! Supplies & Coiitinuoos ProjlCJty & Equipmem Plant& TrntL~frr Servkei; l\fatel’ials Charges lm11rovcrnents Improvements l’aym1:nrs
Budget Line lt"m Amoum (Enter th<: amount of fonds llllocuted to each budget line)
Tow! Amount (SclfTotu!ling) $0.(J{)

l\fo(ching f<'unds Dct11U

I. i:unding Type (Select the l)'po ofnwtehing funds from the Jrop<lown list)

2, Agcnoy/Locali1r Name (Enter the tmmc the . .

::ourt:e of the matching funds)

Stnlus (Select the ~latus oflhc matching fumb from the dropdown li"lt)

DC$criptk’ll (Enter u brkf dcscripth.>ll of how the nrntehing funds will l>e used)

·.

Budge! Line hem Descrlp1ion Pcrs<1nnl Services Contmctual Suppli<'s & Contlnuous Property & Equlpmeut Plant & Tnmsfrr

Scrvkes Materials Clmrges JmpruvcmenL"I Improvements Payments

Budget Linc Item Amount (Enter the nmoum . …

I of fonds nllocmcd to each budge\ line) .

7, Total Amount (SdfTotnUing) 50.00

‘ing aa Wea

1, Fada Type lett gps atop ideo te dopo).

Ageeyocaiy Name are ae Be iar fh cin id).
Sous Seta he sta fe hg Fs fom te dropown s)

I. Despont it desertion of bor [nating sl be sch

5 mage ie here Deen Pon Service|

Citta Sevicee

Sion

Conti chars

Paper genomes

Fup

Tran Annan

Trane ayes

ge ess Aaa a ao [tad soe neck bude in)

[Tol Aman See Tontey)

‘icing Fea etal

Rol Typo Step of cg inks Hom de do

Agency cll Naor wan scr of ching fs)

Stats Seles te sit fe cng fom drops is)

Descion (mer ae enon ae [ke matey Fe il bh

ss ie hom Dein

Sows

Rees

Conon

Toney Ingres

Pine Apres

5 tga in i Aaa (Emr aank [tid aloes cach tl! =)

el Amant (Self Toxtig)

‘Maing ds Dea

Fai Type ele te pe of ang

sa pe) J PAgseptoeniy Ne (Eni ame he loue ofthe sting ae).

San la he st of i ng From dropdown i)

a. Deseion (ar a et dspon ow emake fds wi sed)

5 Boge Le tem Desespion

eso serie

Cones Servicer

Sipps Mane

Tonia Cae

Poe Jngroromets

Baulea

Tae Irons

"Feast Poy

[Bgl in io Ara (eri at funds alocrd sesh budet is)

[Tout Amman Si Fsigy

‘aiog Funds Det

Ronin Type else pe of ates us tom dos

2 AgensyiLocaliy Name (Ene swam crc oft cin

[Sin Set sit ft ang ol rom depen is)

a, snipin (ane et crn oon te mtsng ae wl base

Bdge Lie em Desrpion

‘Cones Sonieer

Sipps ‘Mate

Centos hoes

Popa

ule

an Inprvensss

nite Pry

1 Budget in ew Ara (Ena opt of on lsd ach bps a)

7 Tt Ann (Sef Tt)

2, F’lnanclal Informs.lion: Budgell.'d E1pendltures

You d1J npf need to enter any l11fomtutiu11 in this udiun. 1lk" iable below is self calculating ba.~cd on the infotmalion enfered in scc1ion I (Firlllndal lnfonnation: Sources of Funds). Please fill in the blue highlighted fields in section I to populate I.hi! lll.ble below. The omount::i from the "TlCRC Fund.i’’ column nnd 1hc “Total Matching Funds Column” should correspond lo 1he amounts entered in the grant application.

Prollosed Prolect Budr>el

TICRC Funds State Local t’cderal Private In-Kind Total f.taldilng

Grand Total F’unds

Pen:onal Sen-Ices .SI7,500.00 $17,500.00 $68,750.00 SS6,250,00 SIOJ,750.00 (Salaries, \'ages, &nefits, etc,)

Conlraclual Services (A&E, Legal, Printing, Mcdi;;i, Trawl, Training, S230,000.00 S99,000.00 S99,000.00 S329,000.00 etc.)

Supplies & Materlab {Engineering Supplies, Building & Mechanical $IOO,OOO.OO s100,ooo.oo SIOIJ,000.00 Repair, Supplies, Educatiorllll Supplies, etc.)

Continuous Charges (Insurance, Lca$c Pa}mcnts, Utilities, etc.)

rropcrty & Improvement$ S52,250.00 S52,2SO.OO $52,250.00 (Land Acquisition, Site Dc'clopmcnt, etc.)

Equipment (Computers, Pl1ones, Furniture, Fixtures, Mam1facturi11y Equipment. elc.)

Plant & lmprovcmcnls {IJuH<ling Acquisition, ConstnJclionlR.cn<Wation, clc.)

Trunsfrr PaymcnB (Scholarships, Incentives, etc.)

Total Co.~ts: S247,SOO.OO $268,150.00 568,750.00 SJ37,500.00 $585,001).00

Lonzo Lester Highlight

2 Flneneleioraat

inetd Exper

You do met need tener any Inforaton in ti seine ‘The be wn sel based on he nornon entered act 1 (ancl Infrmtion: Source of ands, Peseta ‘fe blo Bighiahied Bell stort pout Me belo, The aes nthe “TICRC Punk cok sod te "tl Mathng Funda Com choal orp te neler

ine grntsppeaion

Fragen Pele

“FIRE Finds |

Siate

Locat

Fedeeat

Fath Fane

Grand Tou

ssh, Wages, Benefit)

sa62s0a6|

10375004

|contaciea Service at, Lael, Py, Medi, Trav, Tin. Jee

23, c00.0

99,000]

soip.nos

Isopies Mert emer Supls, lng & Necks! eps, Supper, Elacatond Supple, e)

10020000

100,000.09

stona0aco|

{nso eas Paynes ist.)

loreperty& rmprovements tant Acq Se Develement

ssaas0

sszasoat

sszasnos|

leawpenn computer, tous, rine, Fes, Mantas Cspment et)

Pract & improvements {naiuing Aopustion, Coneretontcnraon, lee

[teams Payment | schsrie, Inceates,

rots con

szirso00o|

sus. 750.09

1,750.0

sis 000.20)

l. No less than 50% of the total Project Budget shall be fonded by non-commission sources and satisfactory evidence thereof submitted to the Commission prior to disbursement of any Commission money. Un-approved applications to other funding sources are nol satisfactory evidence.

Tobacco Region H.evitalization Co1n1nission Page lO Revised 12/26/201.8

Grant Conditions

No less than 50% of the total Project Budget shall be funded by non-commission sources and satisfactory evidence thereof submitted to the Commission prior to disbursement of any Commission money. Un-approved applications to other funding sources ate nol satisfactory

evidence,

“Tobacco Region Revitalization Commission Page 10 Revised 12/26/2018

Commonwealth of Virginia

Office of Governor Ralph S. Northam

FOR IMMEDIATE RELEASE Date:

Office of the Governor Contact: Alena Yarmosky Email: [email protected]

Virginia Department of Agriculture and Consumer Services Contact: Elaine Lidholm Phone: (804) 786-7686 Email: [email protected]

Governor Northam Announces Funding to Study Potential

Russell County Meat Processing Facility

~ Project part of effort to diversify economic base, support area livestock producers ~

RICHMOND – Governor Ralph S. Northam today announced that a Planning Grant from the Governor’s Agriculture and Forestry Industries Development (AFID) Fund has been awarded to Russell County to study bringing a meat processing facility to the county. To be conducted by Virginia Tech’s Office of Economic Development, the study will include a market analysis, feasibility study and business plan for a new facility serving area livestock producers. The project is part of a larger effort by Russell County to diversity its economic base and to develop a Regional Agricultural Industrial Park, where the facility would be located.

“My administration is committed to providing localities the tools they need to support and diversity their local economy in the way that best suits their needs,” said Governor Northam.
“I commend Russell County for the proactive role they are taking to create new economic opportunity by building on the region’s rich agricultural assets and traditions.”

mailto:[email protected] mailto:[email protected] Lonzo Lester Highlight

Lonzo Lester Highlight

FOR IMMEDIATE RELEASE Date:

Office of the Governor Contact: Alena Yarmosky Email: Alena. [email protected]

Virginia Department of Agriculture and Consumer Services Contact: Elaine Lidholm

Phone: (804) 786-7686

Email: [email protected]

~ Project part of effort to diversify economic base, support area livestock producers ~

RICHMOND — Governor Ralph S. Northam today announced that a Planning Grant from the Governor’s Agriculture and Forestry Industries Development (AFID) Fund has been awarded to Russell County to study bringing a meat processing facility to the county. To be conducted by Virginia Tech’s Office of Economic Development, the study will include a market analysis, feasibility study and business plan for a new facility serving area livestock producers. The project is part of a larger effort by Russell County to diversity its economic base and to develop a Regional Agricultural Industrial Park, where the facility would be located.

“My administration is committed to providing localities the tools they need to support and diversity their local economy in the way that best suits their needs,” said Governor Northam. “Icommend Russell County for the proactive role they are taking to create new economic opportunity by building on the region’s rich agricultural assets and traditions.”

The AFID Planning Grant Program is designed to support local governments incorporate agriculture and forestry into their overall economic development efforts. Governor Northam is awarding an AFID Planning Grant of $8,750 for the study, which is leveraging an additional $26,250 from Russell County and the Virginia Tobacco Region Revitalization Commission. Since 2013, AFID Planning Grant totaling $816,232 have been awarded to 40 projects in 59 unique localities across the Commonwealth.

“Virginia’s beef industry is our second largest agricultural sector, responsible for nearly half a billion dollars in annual cash receipts,” said Secretary of Agriculture and Forestry Bettina Ring. “If successful, Russell County’s efforts to bring new meat processing capacity to the region will allow our cattle farmers to capture even more value for their products. Not only will this strengthen Virginia’s cattle industry, the positive economic impact will reverberate across the entire agricultural sector.”

The planning grants are part of the Governor’s AFID program, an economic development tool for agriculture and forestry value-added or processing projects.

The Virginia Department of Agriculture and Consumer Services administers the AFID Planning Grant Program with applications throughout the year. AFID Planning Grants are available to political subdivisions of the Commonwealth who have expressed interest in growing or developing their agriculture and forestry industries. Successful funding requests will demonstrate a clear need, a proposed solution, strong local government support and the involvement of the agriculture and forestry community.

Lonzo Lester Highlight

COMMONWEALTH OF vmGINIA

This agreement entered into on August 16, 2019 by Virginia Polytechnic Institute and State University, hereinafter called the “Contractor” or “Virginia Tech” and Russell County, hereinafter called the “Purchaser.”

WITNESS ETH that the Contractor and the Purchaser, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:

SCOPE OF CONTRACT: The Contractor shall provide the services to Purchaser as set forth in the attached Agreement Documents.

PAYMENTS: Total cost to the Purchaser for all services under this agreement is $33,320. The Contractor will invoice the Purchaser one-half the total sum ($16,660) at the midway point of the project in November 2019 and the remainder ($16,660) upon project completion in January 2020. Invoices are payable within 30 days of receipt.

PERIOD OF PERFORMANCE: September I, 2019 through January 31, 2020.

The Agreement Documents shall consist of:

(1) This signed form,

(2) The attached Terms and Conditions, and,

(3) The attached Virginia Polytechnic Institute and State University proposal and scope of work (See Exhibit A entitled “Proposal for Feasibility Assessment and Preliminary Business Plan for Meat Processing Facility in Russell County”)

This agreement constitutes the entire understanding between the parties, there being no representations, promises, warranties, covenants, or understandings other than those expressly set forth herein, and supersedes any and all prior understandings and agreements, whether oral or written. No modification or waiver of the terms of this agreement shall be effective unless in writing and signed by both parties.

GENERAL PROVISIONS: Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the other party beyond the Scope of Contract.

IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby.

CONTRACTOR Virginia Polytechnic Institute and State University ATIN: Shelly Jobst, Continuing and Professional Education 702 University City Boulevard Mail Code 03 64 Blacksburg, Virginia 24061 540.231.7084

Title: Director, Continuing and Professional Education

PURCHASER Lonzo Lester County Administrator Russell County 137 Highland Drive Lebanon, Virginia 24266 276.889.8000 [email protected]

Lonzo Lester Date

Title: County Administrator, Russell County

Lonzo Lester Highlight

‘COMMONWEALTH OF VIRGINIA

‘This agreement entered into on August 16, 2019 by Vi hereinafter called

‘the “Contractor” or “Virginia Ts Y and Runtell Count Merce ioe te Pee

WITNESSETH that the Contractor and the Purchaser, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:

SCOPE OF CONTRACT: The Contractor shall provide the services to Purchaser as set forth in the attached Agreement Documents.

‘The Contractor will invoice the Purchaser one-half the total sum ($16,660) at the midway point of the project in November 2019 and the remainder ($16,660) upon project completion in January 2020. Invoices are payable within 30 days of receipt.

The Agreement Documents shall consist of:

(1) This signed form, (2) The attached Terms and Conditions, and,

The attached Virginia Polytechnic Institute and State University proposal and scope of work (See Exhibit A entitled “Proposal for Feasibility Assessment and Preliminary Business Plan for Meat Processing Facility in Russell County”)

GENERAL PROVISIONS: Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the other party beyond the Scope of Contract.

IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby.

TRACTOR

Virginia Polytechnic Institute and State University

ATIN: Shelly Jobst, Continuing and Professional Education 702 University City Boulevard

Mail Code 0364

Blacksburg, Virginia 24061

540.231.7084

y_ Th ek q bl

PURCHASER

Lonzo Lester

County Administrator

Russell County

137 Highland Drive

Lebanon, Virginia 24266 276.889.8000 [email protected]

By:

Shelly. Joby ’ Date

Title: Director, Continuing and Professional Education__

Lonzo Lester Date

Title: County Administrator, Russell County

TERMS AND CONDITIONS

A. _ BEST EFFORTS: Virginia Tech will use its best efforts to perform the services ordered under this agreement. Virginia Tech makes no representations or warranties, expressed or implied, regarding its performance under this agreement.

B. TERMINATION OF CONTRACT: Either party may right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days’ written notice to the other party. Any contract cancellation Notice shall not relieve Virginia Tech of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation or the Purchaser’s obligation to pay for any services provided through the date of cancellation.

C. NOTICES: Notice to either party hereunder shall be sent by certified mail, postage prepaid, return receipt requested, or by overnight courier service (UPS, Federal Express, or similar service) to the address listed in this agreement or to such other address as hereafter designated by written notice. Notice shall be deemed effective upon receipt.

D. ASSIGNMENT: This agreement may not be assigned by Purchaser without Virginia Tech’s prior written consent. Subject to the foregoing, this agreement shall inure to the benefit of, and be binding on, the parties hereto, their successors and assigns

E. _ SEVERABILITY: The terms of this agreement are severable, such that if any term or provision is declared by a court of competent jurisdiction to be illegal, void or unenforceable, the remainder of the provisions shall continue to be valid and enforceable.

F, FORCE MAJEURE: Neither party shall be liable or be deemed to be in default for any delay or failure to perform or interruption resulting directly or indirectly from any cause or circumstance beyond its reasonable control, equipment or telecommunications failure, or failure of any third party to perform any agreement that adversely affects such party’s ability to perform its obligations hereunder.

G. WAIVER: The waiver of any right or remedy hereunder by either of the parties shall not be deemed to be a waiver of any concurrent, prior or succeeding right or remedy.

H. GOVERNING LAW: This agreement shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Purchasing Agency shall comply with applicable federal, state and local laws and regulations.

Note: Virginia Tech does not discriminate against faith-based organizations.

The Virginia Tech Office of Economic

Development

Proposal for Feasibility Assessment and Preliminary Business Plan for Meat Processing Facility in Russell County

FOR ANY QUESTIONS REGARDING THIS

PROPOSAL, OR FOR MORE INFORMATION,

PLEASE CONTACT:

Scott Tate, Ph.D.

Associate Director

Virginia Tech Office of Economic Development

540-315-2062

[email protected]

702 University City Boulevard – Blacksburg, Virginia 24061-0162 – 540.231.5278 – Fax: 540.231.8850

§ VirginiaTech

Invent the Future

The Virginia Tech Office of Economic Development

Proposal for Feasibility Assessment and Preliminary Business Plan for Meat Processing Facility in Russell County

Virginia Tech Office of Economic Development 540-315-2062 [email protected]

702 University City Boulevard — Blacks! 540.231.8850

THE VIRGINIA TECH OFFICE OF ECONOMIC DEVELOPMENT P a g e | 1

OVERVIEW

In response to a request from Russell County, the Virginia Tech Office of Economic Development (OED)

proposes to conduct a feasibility analysis and preliminary business plan for a meat processing facility in

the County.

The project is expected to include 2 primary final deliverables:

 Market assessment (Due by August 1):

o Assess local/regional market conditions (demand/supply). Supply analysis will

include local and regional users/beneficiaries of a potential facility. Demand

analysis will assess the larger market context for sales in the region and beyond.

 The Russell County project advisory team will distribute and collect

producer surveys, and provide existing data and information from past

and comparable facilities.

 Virginia Tech will provide survey instrument, aggregate and analyze

survey results, and compile and analyze information from comparable

facilities.

 Virginia Tech will conduct selected interviews and additional site

analysis as needed to augment producer surveys and inform demand

and supply analysis.

 Virginia Tech will also compile and analyze secondary data related to

regional and national markets, supply and demand.

 By August 1, the Virginia Tech team will provide an interim report on

the market assessment with clear recommendations/assessments per

possible project feasibility.

 Feasibility assessment and preliminary business plan:

o Based partly on the market assessment as well as on funding sources, and

financial and operational assessment, assess the feasibility of investment in a

meat processing facility, including one-time and on-going expenses.

o Identify possible sources of funding and revenues and provide possible costs

associated with construction and on-going operation.

o Synthesize the findings of the entire project and identify project team in Russell

County. Work with project team to develop a set of next step action to support

the development of the facility, if deemed feasible and project team elects to

continue to pursue the project.

OVERVIEW.

In response to a request from Russell County, the Virginia Tech Office of Economic Development (OED) proposes to conduct a feasibility analysis and preliminary business plan for a meat processing facility in

the County.

‘The project is expected to include 2 primary final deliverables:

© Assess local/regional market conditions (demand/supply). Supply analysis will include local and regional users/beneficiaries of a potential facility. Demand analysis will assess the larger market context for sales in the region and beyond.

The Russell County project advisory team will distribute and collect producer surveys, and provide existing data and information from past and comparable faci iia Tech will provide survey instrument, aggregate and analyze survey results, and compile and analyze information from comparable facilities.

Virginia Tech will conduct selected interviews and additional site analysis as needed to augment producer surveys and inform demand and supply analysis.

Virginia Tech will also compile and analyze secondary data related to regional and national markets, supply and demand.

By August 1, the Virginia Tech team will provide an interim report on the market assessment with clear recommendations/assessments per possible project feasibility.

Feasibility assessment and preliminary business plan: °

Based partly on the market assessment as well as on funding sources, and financial and operational assessment, assess the feasibility of investment in a

meat processing facility,

including one-time and on-going expenses.

Identify possible sources of funding and revenues and provide possible costs associated with construction and on-going operation.

Synthesize the findings of the entire project and identify project team in Russell County. Work with project team to develop a set of next step action to support the development of the facility, if deemed feasible and project team elects to continue to pursue the project.

THE VIRGINIA TECH OFFICE OF ECONOMIC DEVELOPMENT P a g e | 2

ORGANIZATIONAL BACKGROUND and EXPERIENCE _____________

Virginia Tech

Founded in 1872 as a land-grant college, Virginia Tech is now a comprehensive, innovative research

university. Today, Virginia Tech offers more degree programs than any other school in the

Commonwealth. The University enrolls more than 30,000 students in nine academic Colleges and a

Graduate School.

Discovery and dissemination of new knowledge are central to Virginia Tech’s mission, as rooted in the

land-grant tradition. Through its focus on teaching and learning, research and discovery, and outreach

and engagement, the University creates, conveys, and applies knowledge to expand personal growth

and opportunity, advance social and community development, foster economic competitiveness, and

improve the quality of life.

Building upon this mission, Virginia Tech consistently ranks amongst the nation’s top public universities

for undergraduate and graduate education, is within the nation’s top 50 higher education institutions in

terms of research expenditures, and serves over 1,000,000 Virginians annually through its public service

projects.

Office of Economic Development

The Office of Economic Development (OED) connects Virginia Tech faculty, companies, and communities

in ways that help create, retain, and enhance the quality of jobs and opportunities around the

Commonwealth. Economic conditions in recent years have raised the level of attention nationally

towards economic development and job creation. Increasingly universities are looked to for answers.

OED (www.econdev.vt.edu) provides training, applied research, and technical assistance services to

increase clients’ abilities to prudently manage economic change and improve their quality of life. OED

faculty possess project-relevant experience and expertise in feasibility analysis, project management,

organization and board development, and tourism-related development.

OED develops and implements numerous projects each year. Our faculty possess experience with

recent and ongoing projects related to this RFP. For example, OED completed a feasibility and economic

opportunity analysis for the Montpelier Foundation, a project which involved an asset mapping and

SWOT assessment related to tourism and the identification and assessment of new facilities and

revenue streams associated with lodging, retail, restaurant, farm brewery, and agriculture operations.

OED has also completed recent economic opportunity assessments and feasibility analysis in the Middle

Peninsula, Roanoke County, and Brunswick County. Currently, we are assessing the viability of retail

market, artisan center, and food hub facilities development on Virginia’s Eastern Shore. References are

available as needed.

For more information on OED, please visit: http://www.econdev.vt.edu/

http://www.econdev.vt.edu/ ORGANIZATIONAL BACKGROUND and EXPERIENCE.

Virginia Tech

Founded in 1872 as a land-grant college, Virginia Tech is now a comprehensive, innovative research university. Today, Virginia Tech offers more degree programs than any other school in the Commonwealth. The University enrolls more than 30,000 students in nine academic Colleges and a Graduate School.

Discovery and dissemination of new knowledge are central to Virginia Tech’s mission, as rooted in the land-grant tradition. Through its focus on teaching and learning, research and discovery, and outreach and engagement, the University creates, conveys, and applies knowledge to expand personal growth and opportunity, advance social and community development, foster economic competitiveness, and improve the quality of life.

Building upon this mission, Virginia Tech consistently ranks amongst the nation’s top public universities for undergraduate and graduate education, is within the nation’s top 50 higher education institutions in terms of research expenditures, and serves over 1,000,000 Virginians annually through its public service projects.

Office of Economic Development

The Office of Economic Development (OED) connects Virginia Tech faculty, companies, and communities in ways that help create, retain, and enhance the quality of jobs and opportunities around the Commonwealth, Economic conditions in recent years have raised the level of attention nationally ‘towards economic development and job creation. Increasingly universities are looked to for answers.

OED (www.econdev.vt.edu) provides training, applied research, and technical assistance services to increase clients’ abilities to prudently manage economic change and improve their quality of life. OED faculty possess project-relevant experience and expertise in feasibility analysis, project management, organization and board development, and tourism-related development.

OED develops and implements numerous projects each year. Our faculty possess experience with recent and ongoing projects related to this RFP. For example, OED completed a feasibility and economic opportunity analysis for the Montpelier Foundation, a project which involved an asset mapping and SWOT assessment related to tourism and the identification and assessment of new facilities and revenue streams associated with lodging, retail, restaurant, farm brewery, and agriculture operations. OED has also completed recent economic opportunity assessments and feasibility analysis in the Middle Peninsula, Roanoke County, and Brunswick County. Currently, we are assessing the viability of retail market, artisan center, and food hub facilities development on Virginia’s Eastern Shore. References are available as needed.

For more information on OED, please visit: http://www.econdev.vt.edu/

THE VIRGINIA TECH OFFICE OF ECONOMIC DEVELOPMENT P a g e | 3

PROJECT PERSONNEL___________________________________________________________________

Scott Tate, Ph.D.

Associate Director

Scott Tate, serves as Associate Director for Economic Development at Virginia Tech. He directs the

Virginia Regional Competitiveness Project, an Economic Development Administration University Centers

initiative. Tate has lead or contributed to statewide studies and reports on Virginia’s space and aviation

workforce, small satellite research impacts, Virginia’s business climate, and the role of higher education

in addressing rural challenges. He has also lead and contributed to a number of studies and reports

related to economic opportunities in Virginia regions. These include the Region 2 GO Virginia Growth

and Diversification Plan, manufacturing industry studies in southwest Virginia, agriculture industry

strategic plans, regional entrepreneur ecosystem assessment, feasibility studies, and many others. His

areas of expertise include regional and urban development, economic and policy analysis, and

entrepreneurship. His research has appeared in several journals such as the Journal of Enterprising

Communities, Community Development, and Economic Development Quarterly. Tate teaches in the

College of Business and the School of Public and International Affairs at Virginia Tech and has worked

with several organizations and entities on strategic planning, group facilitation, and program

implementation.

Zach Jackson

Economic Development Specialist

Zach Jackson works to connect communities across Virginia to resources within the university through

applied research programs and introductions of businesses and community members to faculty. Zach

completed his Masters in Urban and Regional Planning from Virginia Tech in 2019. He previously served

as a Graduate Research Assistant in the Virginia Tech Office of Economic Development. Zach has

provided data analysis and assistance on a range of projects including workforce reports, industry

studies, and feasibility analysis. He has served as a project assistant in the Virginia Tech Transportation

Institute and as an intern with the Halifax County Economic Development Commission in North Carolina.

PROJECT PERSONNEL,

Scott Tate, Ph.D.

Associate Director

Scott Tate, serves as Associate Director for Economic Development at Virginia Tech. He directs the Virginia Regional Competitiveness Project, an Economic Development Administration University Centers initiative, Tate has lead or contributed to statewide studies and reports on Virginia’s space and aviation workforce, small satellite research impacts, Virginia’s business climate, and the role of higher education in addressing rural challenges. He has also lead and contributed to a number of studies and reports related to economic opportunities in Virginia regions. These include the Region 2 GO Virginia Growth and Diversification Plan, manufacturing industry studies in southwest Virginia, agriculture industry strategic plans, regional entrepreneur ecosystem assessment, feasibility studies, and many others. His areas of expertise include regional and urban development, economic and policy analysis, and entrepreneurship. His research has appeared in several journals such as the Journal of Enterprising Communities, Community Development, and Economic Development Quarterly. Tate teaches in the College of Business and the School of Public and International Affairs at Virginia Tech and has worked with several organizations and entities on strategic planning, group facilitation, and program implementation.

Zach Jackson Economic Development Specialist

Zach Jackson works to connect communities across Virginia to resources within the university through applied research programs and introductions of businesses and community members to faculty. Zach completed his Masters in Urban and Regional Planning from Virginia Tech in 2019. He previously served as a Graduate Research Assistant in the Virginia Tech Office of Economic Development. Zach has provided data analysis and assistance on a range of projects including workforce reports, industry studies, and feasibility analysis. He has served as a project assistant in the Virginia Tech Transportation Institute and as an intern with the Halifax County Economic Development Commission in North Carolina.

THE VIRGINIA TECH OFFICE OF ECONOMIC DEVELOPMENT P a g e | 4

PROPOSED PROCESS AND MILESTONES __

 Market Analysis (September-November 2019)

o Collect and analyze comparable facilities data.

o Prepare survey instrument and provide in both electronic and print form.

 Russell County will help distribute and collect surveys in coordination with VT

team

 target = a minimum of 50 completed producer surveys.

o Conduct regional market assessment related to supply analysis, using a combination of

producer survey data, information from competitor or previously operating regional

facilities (some data to be provided by Russell County), secondary market and

agriculture data, and supplemental interviews as needed.

o Using mostly secondary data (along with supplemental interviews as needed), conduct a

demand analysis examining the larger markets and potential distribution, buyer, and

customer networks within and beyond the region.

 Interim Market Analysis Report with Preliminary Feasibility Recommendations by November 14,

 Feasibility Assessment and Preliminary Business Plan (November 2019-Janaury 2020)

o Based partly on the market assessment as well as on funding sources, and financial and

operational assessment, assess the feasibility of investment in a meat processing facility,

including one-time and on-going expenses.

o Identify possible sources of funding and revenues and provide possible costs associated

with construction and on-going operation.

o Synthesize the findings of the entire project and identify project team in Russell County.

Work with project team to develop a set of next step action to support the development

of the facility, if deemed feasible and project team elects to continue to pursue the

project.

 Final Report in January of 2020, with in-person presentation if desired.

PROPOSED PROCESS AND MILESTONES.

© Market Analysis (September-November 2019) © Collect and analyze comparable facilities data. © Prepare survey instrument and provide in both electronic and print form. = Russell County will help distribute and collect surveys in coordination with VT team = _ target = a minimum of 50 completed producer surveys. © Conduct regional market assessment related to supply analysis, using a combination of producer survey data, information from competitor or previously operating regional facilities (some data to be provided by Russell County), secondary market and agriculture data, and supplemental interviews as needed. © Using mostly secondary data (along with supplemental interviews as needed), conduct a demand analysis examining the larger markets and potential distribution, buyer, and customer networks within and beyond the region.

Preliminary Feasibility Recommendat

ns by November 14,

Feasibility Assessment and Preliminary Business Plan (November 2019-Janaury 2020)

© Based partly on the market assessment as well as on funding sources, and financial and operational assessment, assess the feasibility of investment in a meat processing facility, including one-time and on-going expenses.

© Synthesize the findings of the entire project and identify project team in Russell County. Work with project team to develop a set of next step action to support the development of the facility, if deemed feasible and project team elects to continue to pursue the project.

Final Report in January of 2020, with in-person presentation if desired.

THE VIRGINIA TECH OFFICE OF ECONOMIC DEVELOPMENT P a g e | 5

INITIAL COST ESTIMATE

For this project, OED estimates costs as:

The cost estimates, timeline, scope of work, and terms of contract payment are open for negotiation.

Typically, OED contracts operate on a payment schedule requiring payment of half of the total amount

at the initiation of the contract, and the remaining 50% paid at the completion of the project.

Item Project Total

OED and other VT faculty time $19,500

OED graduate assistant time $8,500

Total Direct Costs $28,000

Required VT CPE Administrative Fee (19%) $5,320

Total Project Cost $33,320

INITIAL COST ESTIMATE.

For this project, OED estimates costs as:

Item Project Total (OED and other VT faculty time $19,500 OED graduate assistant time $8,500 Total Direct Costs $28,000 Required VT CPE Administrative Fee (19%) $5,320 Total Project Cost $33,320

The cost estimates, timeline, scope of work, and terms of contract payment are open for negotiation, Typically, OED contracts operate on a payment schedule requiring payment of half of the total amount at the initiation of the contract, and the remaining 50% paid at the completion of the project.

490 Auto Cienter Drive, Wats onuill e , CA 95076 [855) 289aS572 o (855) BUV·NJPA 0 [331) 480°8497 !Fa){

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Mr. Brian Ferguson

Russell County VA Board of Supervisors 13 7 Highland Dr. Lebanon, VA 24266

Dear Mr. Ferguson,

Quote ID 7319

National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (l) New/Unused (2020 MACK Granite GRMR W/ Galbreath 60 Roll Off Hoist) Provided by Mr. Stollings with MACK each for:

Sub Total Tax (0.00%)

Total

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$ 160,395.00

This vehicle(s) is available under the· National Joint .Powers Alliance Contract 081716-NAF. Please reference this Bid Number on all Purchase Orders. Thank you in advance for yow· consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

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National Fleet Manager Jg~1peL_~~Naiio1<~l.;rnlQf1~cl~h ·11,1p. c<m 1

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71972019 Quote ID 7319

Mr. Brian Ferguson

Russell County

VA Board of Supervisors 137 Highland Dr. Lebanon, VA 24266

Dear Mr. Ferguson,

‘This vehicle(s) is available under the National Joint Powers Alliance Contract 081716-NAF. Please reference this Bid Number on all Purchase Orders. ad

“Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

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H. Truman Mullins, Chairman Ramona Simmons, Vice-Chair Andrew Chafin, Commissioner James N. Horn, Commissioner Judy E. Lockridge, Commissioner Richard Blankenship, Commissioner

CUMBERLAND PLATEAU REGIONAL HOUSING AUTHORITY

P.O. BOX 1328 I LEBANON, VIRGINIA 24266 Tel.: (276) 889-4910/TDD# 1-800-545-1833 Ext. 418

FAX (276) 889-4615 www.cprha.org

August 5, 2019

Mr. Lonzo Lester, County Administrator P.O. Box 1208 Lebanon, VA 24266-1208

Re: ·Payment in Lieu of Taxes for HUD Developments

Dear Lester,

Keith L. Viers, Executive Director

On behalf of the Cumberland Plateau Regional Housing Authority, I am writing to request that the Russell County Board of Supervisors waive the Authority’s payment in lieu of taxes in the amount of$6,291.00 for fiscal year ending March 31, 2019.

. .

I want to thank you in advance for your every favorable consideration of our request and ask that you signify your agreement by signing the attached statement as our auditor requires confirmation of your agreement.

Please contact me with any questions regarding this request. As always, we appreciate your interest and support of public housing in Russell County.

Sincerely,

Executive Director

Attachment ‘1’

It Is Illegal To Discriminate Against Any person Because of Race, Color, Religion, Sex, Handicap, Fam1hal Status, or National Origin. 

Lonzo Lester
Highlight

CUMBERLAND PLATEAU REGIONAL

HOUSING AUTHORITY
RO, BOX 1328 / LEBANON, VIRGINIA 24266
19 Mullins, Chairman Tol.: (276) 889-4910 / TDD# 1-800-545-1838 Ext, 418 Keith L. Vers, Executive Director
Faona Snore, Vos Che FAX (276) 889-4015
‘Andrew Chatin, Commissioner ‘wwrmoprha.org
‘James N. Horn, Commissioner
‘Judy E. Lockridge, Commissioner August 5, 2019

Richard Blankenship, Commissioner

Mr. Lonzo Lester, County Administrator
P.O. Box 1208
Lebanon, VA 24266-1208

Re: ‘Payment in Lieu of Taxes for HUD Developments
Deat Lester,

On behalf of the Cumberland Plateau Regional Housing Authority, I am writing to
request that the Russell County Board of Supervisors waive the Authority’s payment in
lieu of taxes in the amount of $6,291.00 for fiscal year ending March 31, 2019.

T want to thank you in advance for your every favorable consideration of our request
and ask that you signify your agreement by signing the attached statement as our auditor
requires confirmation of your agreement.

Please contact me with any questions regarding this request. As always, we
appreciate your interest and support of public housing in Russell County.

Sincerely,

eith L. Viers
Executive Director

Attachment:

SpeonroniTe il and Tazewell Counties, Virginia
Helping With The Housing Needs Of Buchanan, Dickenson, Russell
Rrarrea ro Dieoriinate Against Any Porson Because of Race, Cole, Religion, Sex, Handicap, Familial Stalus, or National Origin.




I, as agent for the Russell County Board of Supervisors, hereby agree to waive the
payment in lieu of taxes for the fiscal year of 2019. This Agreement will require annual
consideration for future waiver approvals. The Authority has identified use of these funds
for resident services.

Signed:
Title:

Date:




H. Truman Mullins, Chairman 
Ramona Simmons, Vice-Chair 
Andrew Chafin, Commissioner 
James N. Horn, Commissioner 
Judy E. Lockridge, Commissioner 
Richard Blankenship, Commissioner 

CUMBERLAND PLATEAU REGIONAL 
HOUSING AUTHORITY 

P.O. BOX 1328 I LEBANON, VIRGINIA 24266 
Tel.: (276) 889-4910 I TDD# 1-800-545-1833 Ext. 418 

FAX (276) 889-4615 
www.cprha.org 

August 5, 2019 

Mr. Lonzo Lester, County Administrator 
Russell County Board of Supervisors 
P.O. Box 1208 
Lebanon, VA 24266-1208 

Re: fayment in Lieu of Taxes for Pittston Place 

DeaT Mr. Lester, 

Keith L. Viers, Executive Director 

On behalf of the Cumberland Plateau Regional Housing Authority, I am writing to 
reqliest that the Russell County Board of Supervisors waive the Authority's payment in 
lieu of taxes in the amount of$2,756.00 for fiscal year ending March 31, 2019. 

I want to thank you in advance for your every favorable consideration of our request 
and ask that you signify your agreement by signing the attached statement as our auditor 
requires confirmation of your agreement. 

Please contact me with any questions regarding this request. As always, we 
appreciate your interest and support of public housing in Russell County. 

Sincerely, 

Executive Director 

Attachillent 
,. ,' .' 

•ou•t•ousi•• . . . N d ot B h D' k R 11 d" 11 c t· v· .. OPPORTUNITY Helprng With The Housing ee s uc anan, 1c enson, usse an 1azewe oun 1es, 1rgrn1a 
It Is Illegal To Discriminate Against Any Person Because of Race, Color, Religion, Sex, Handicap, Familial Status, or National Origin. 

Lonzo Lester
Highlight

CUMBERLAND PLATEAU REGIONAL.

HOUSING AUTHORITY
P.O, BOX 1328 / LEBANON, VIRGINIA 24266
1H. Truman Mullins, Chairman Tel.: (276) 889-4910 / TOD# 1-800-545-1833 Ext. 418 Keith L. Viers, Executive Director

Ramona Simmons, Vice-Chair FAX (276) 889-4615
‘Andrew Chatin, Commissioner wowrw.cprha.org
‘James N. Hom, Commissioner

‘Judy E. Lockridge, Commissioner

Richard Blankenship, Commissioner August 5, 2019

Mr. Lonzo Lester, County Administrator
Russell County Board of Supervisors
P.O. Box 1208

Lebanon, VA 24266-1208

Re: Payment in Lieu of Taxes for Pittston Place

Dear Mr. Lester,

On behalf of the Cumberland Plateau Regional Housing Authority, I am writing to
request that the Russell County Board of Supervisors waive the Authority’s payment in
lieu of taxes in the amount of $2,756.00 for fiscal year ending March 31, 2019.

I want to thank you in advance for your every favorable consideration of our request
and ask that you signify your agreement by signing the attached statement as our auditor
requires confirmation of your agreement.

Please contact me with any questions regarding this request. As always, we
appreciate your interest and support of public housing in Russell County.

eith L. Viers
Executive Director

Attachment

ay

EfvosTUHNY Helping With The Housing Needs Of Buchanan, Dickenson, Russell and Tazewell Counties, Virginia
Itts legal To Discriminate Against Any Person Because of Race, Color, Religion, Sex, Handicap, Familial Status, or National Origin.




I, as agent for the Russell County Board of Supervisors, hereby agree to waive the
payment in lieu of taxes for the fiscal year of 2019. This Agreement will require annual
consideration for future waiver approvals. The Authority has identified use of these funds

for resident services.
Signed:
Title:

Date:




To: Lonzo Lester
County Administrator

From: Kelly McBride Delp!
Library Director

Date: 9 August 2019
RE: RCPL Budget

‘The RCPL Trustees directed their Chair, Karen Herndon, and [ to revise the non-salary
lines to reflect what expenditures we anticipate for fiscal year 2019-2020. Based on last
year’s expenditures and known increases, as well as additional income noted below,
we've established the budget which is attached.

‘The Friends of the Library (FOL) in Lebanon will write a check for $4500 after they vote
at their meeting next week; that check will be included in our next deposit with the
Treasurer's office.

Russell County Genealogy Group,

‘Therefore, the RCPL Trustees request allocation of $7119.17 in additional funding so
that we may spend these funds.

Please note that because of auditing and reporting requirements from the state, I
incorporated the town money into other lines. The money we request allocated to
Professional Development is state aid which may be used for ‘required’ attendance at
meetings by the state.

t

If you have any questions or concerns, please give me a call. Thank you!




Russell County Public Library
Budget 2019-2020

TOTALSALARIES & BENEFITS 245,809] 254,925 254,925 Salaries/Benefts
7301-3002 Contractual/Professional Serv. 17,977] 17,425 18,007 convactuaot ser.
7301-5201 Postal Services 208 300 300 Postal services
7301-5203 Telecommunications 6,499 6,000 7,204 Telecommunications
7301-5401 Office Supplies 5,422] 7,600 5,000 offies supties
7301-5407 Supplies 140 300 600 supplies
7301-5411 Materials 35,970 33,000 32,360 Materials
17301-5413 Other 6,605, 1,500 9,365 other
[7301-5414 Equipment 5,505] 6,000 9,876 Faupment
17301-5500 Professional development 1172 - 3,013 Professional Oev
7301-5501 Prof Dev: Travel bs 500 Prof Dev: Travel
7301-5504 Prof Dev: Conference & Education = Prof Dev: ConfrEduc
7301-5413 Lib. Donations - Misc 200 Ub Donations-Misc
17301-7004 Lib Donations - Towns 9,000 Lib Oorations-Towns
GRAND TOTAL 325,367 | 335,550 340,550

Approved by the Library Board of Trustees 16 July 2018

Q ies





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Russell County Board of Supervisors 276-889-8000
Travel Request Approval Form

Date Submitted 3 22| 1S

Employee Name(s) Frede S.dee \ ru sie\ Wate
Department CorranmSsSisner RPovenne,

Phone Ab: BRA- AIK

Email (optional) Cormeen @ BUWEe

Destination Char DRS

Purpose of Travel BY Cicss-

|Anticipated Expenses

Hype of Expense Description of Expense (exchat Rnfare) ove, TO! ExBenses Ame Approved
airfare

JGround Transportation

|Conf/Registration Fees

E9Scadkn 5.00

feted I-Aoorry #/32:? 5S BIE?
Meals and Tips D people Agg7 we
Mileage

other

Grand Total q43”

Employee Signature cde See Date Signed s)29 | 19
|Co Admin Signature Date Approved





8/6/2019 Commissioner of the Revenue Association of Virginia Receipt for Transaction: 2804

ORDER CONFIRMATION

Date: August 6, 2019

. - a Transaction ID: 2804
Commissioner of the Revenue Association of Virginia

PO Box 129 Status: Incomplete

Hanover
Virginia, US

23069
[email protected]
\VAT/Tax Number: 123456789

Event Name: 2019 BAI User Group Conference
(view )
© Ticket Description Quantity Price Total

(For 2019 BAI User Group Conference)

BAI User Group Attendee 1 $25.00 $25.00

This ticket can be used once at any of the datesitimes below.

(Date/Time:

o September 30, 2019 8:00 am - October 1, 2019 5:00 pm (America/New_York)

9 Venue

© Omni Charlottesville
(view)

‘i)Registration Details ()

Attendee Crystal White ([email protected])
Registration Code: 2804-56-1-6f2d - Approved
Custom Questions and Answers:
Title Deputy Commissioner of the Revenue

Locality (Please format as Any County or Any City) Russell
Do you have any special dietary requirements? shellfish and strawberry allergies

Additional Charges/Discounts

hetpsi/wwwivacomrev.com/2ee=meg_url.triggerSsnd_msgr-htmlzgen_msgr=html&message_typenreceipti&context=purcheser&token=1-672d554... 1/2




8/6/2019 Commissioner of the Revenue Association of Virginia Receipt for Transaction: 2803,

ORDER CONFIRMATION

Date: August 6, 2019
Transaction ID: 2803

Commissioner of the Revenue Association of Virginia ane

PO Box 129 Status: Incomplete

Hanover
Virginia, US

23069
[email protected]
VATITax Number: 123456789

Event Name: 2019 BAI User Group Conference
(view )
« Ticket Description Quantity Price Total

(For 2019 BAI User Group Conference)

1 $25.00 $25.00

BAI User Group Attendee Tr ticket can be used once at any of the datesitimes below.

(Date/Time:
o September 30, 2019 8:00 am - October 1, 2019 5:00 pm (America/New_York)

% Venue

© Omni Charlottesville
(view )

WiRegistration Details ()

o Attendee Freda Sweeney ([email protected])
Registration Code: 2803-56-1-41df - Approved
Custom Questions and Answers:
Title Master Deputy Commissioner of the Revenue

Locality (Please format as Any County or Any City) Lebanon
Do you have any special dietary requirements? n/a

Additional Charges/Discounts

hetpsi/wwwwvacomrev.com/?ee=meg_url triggerBisnd_msgr=htmlzgen_msgr=html&message_ type=receipt&context~purchaserBtcken=1-41dff01... 1/2




Russell County Board of Supervisors

Travel Request Approval —
Date Submitted

Employee Name(s)

22-Aug-19

Kelly McBride Delph

Department

Phone 276-889-8044

Email (optional)

Russell County Public Library

[email protected]

Destination

Purpose/ Dates of Travel

Richmond, VA

Library of Virginia meeting, Sept 19-20

276-889-8000

[Anticipated Expenses

IType of Expense

Airfare

[Ground Transportation

IConf/Registration Fees

Lodging 2 nights, estimated $110/night

Meals and Tips

Description of Expense

Daily Expenses # of
(Except Airfare) Days

Mileage

lother
Employee Signature
Department Head

|Co Admin Signature

Grand Total

Date Signed

Date Approved,

Total Expenses Amt Approved





Russell County Board of Supervisors
Travel Request Approval Form

Date Submitted 22-Aug-19
Employee Name(s) Kelly McBride Delph
Department Russell County Public Library
Phone 276-889-8044

Email (optional) kmobride@ russell.jib.va.us
Destination Richmond, VA

Purpose/ Dates of Travel Library of Virginia meeting, Sept 19-20
Anticipated Expenses

Type of Expense Description of Expense
[Airfare

|Ground Transportation

|conf/Registration Fees

Lodging 2 nights, estimated $1:10/night

Meals and Tips

Miteage

lother

Employee Signature ; ~ L
0% LAK
Department Head Ky fy ( ) DU

276-889-8000

Daily Expenses # of

pss aod Total Expenses Amt Approved

2 $220.00
Grand Total Raw
Date Signed andy DAI

Date Approved

|Co Admin Signature
F expense of this me Tam not requesting reimbursement for mileage.





RUSSELL COUNTY

EMERGENCY MANAGEMENT
{656 Clydesway Drive, Suite A ~ P, 0. Box 997 ~ Lebanon, VA 24266
‘Ts 276) 889-8247 ~ F: (276) 889-8248

Travel Request - National Emergency Management Institute (EMI) Executive Academy
{Attendance can be charged to the Local Emergency Management Performance Grant (LEMPG)}

Employee information Pay period

Name Betsy Summerfield Deparment, Emergency Management From 3/22/2055}
Employee 1D G77 Aoproval:_Mr. Lonzo Lester tro 9/27/2019)
Position “Emergency NManagement Deputy Coordinator ]

Date Description [Wests [Per Diem| —Hotel_[ Mileage | Expense [Ful TOTAL
'9/22/2019| Travel to Emergency Management Institute (EMI) $61.00) $61.00 $0.00 __ $61.00)
9/23/2019|Contemporary Emergency Management Institute (E0684) class $126.52| $0.00) $0.00. $126.52]
'§/24/2019| Contemporary Emergency Management Institute (E0684) class $0.00) $0.00) i — $0.00]
9/25/2019' Contemporary Emergency Management Institute (E0684 class $0.00 $0.00,

‘9/26/2019 Contemporary Emergency Management Institute (E0684) class $0.00) T

{9/27/2019 Return to Russell County

MI pays |

[S2S SZ] STOO] 50.0 40-00] — $0.00}
Russell County Subtotal]

RUSSELL COUNTY TOTAL|

[Approved by

|FEMA’s EMI accepts only 50 students anmlly forthe Executive Emergeney Management Academy Training. EM parinering with our Nation’ best and brightest, wil convey

| cutting edge models and approaches tothe core competencies areas of systems thinking for emergency managment, leading complex sytems, methodologies to take ideas from
‘inception to innovation, net cenzic visioning and designing, presenting for impact. Tae course is highly interactive and includes relevant casestudies and realist simulation exercises
{for emergency mangment executives, Formal acceptance into the Executive Academy is required. The EOS80 Class willbe held at EMI, Emmitsburg, MD, on February 25-March 1,
2019 with agenda, acceptance, and travel documentation attached.

e rh
Promeeereewetover sonar Queene aencs




© Replyall Y [ii] Delete © Junk Block

EMI Upcoming Course Notification: E0686

[email protected]
“
N Tue 8/20/2019 10:37 AM a 6 % >
Betsy Summerfield ©

DO NOT REPLY TO THIS EMAIL AS THIS ACCOUNT IS NOT MONITORED
Betsy Elaine Summerfield
Dear Ms. Summerfield:

REMINDER; You have been accepted for the Emergency Management Institute
course listed below:

+ £0686: Creating the Emergency Management Stakeholder Community
* 9/23/2019 To 9/26/2019

A few key reminders for your upcoming course:

+ If you are eligible for stipend reimbursement, in order to receive full
reimbursement for your airfare, you must purchase a 21-day advance,
nonrefundable, economy coach-class ticket AND travel on the correct days.

+ If you are planning to use the shuttle service to NETC, you must reserve a seat on
the shuttle at least 2 weeks prior to the travel date, Please refer to your original
acceptance email for specific shuttle information. The NETC
Housing/Transportation Office may be contacted at fema-netc-
[email protected] or (301) 447-1048 or (301) 447-1113.

Airport pickup times for this course are as follows:
+ Baltimore/Washington International (BWI) pickup times: 03:00 PM and 07:00
PM (EST). Pickup is at the Lower Level Door 16, outside of the curb. There is not a
Travelers’ Aid Desk in this location. Buses and vans depart from the outside lane.
+ No pickups scheduled for Ronald Reagan National Airport (DCA)

+ You should plan on purchasing your meal ticket within the two weeks prior to

the class start date. Please go to http:/Awww.netcmealtickets.com for meal ticket
prices for your upcoming class.
+ Ifyou need to cancel from the course listed above, please send your cancellation

(in writing) to [email protected] as soon as possible.
+ The NETC Welcome Package contains pertinent information for students and is
available at

¥ fa.fema.gov/dowr kage.pdf. If you are

hinahla ta calart tha lin nlaaca cany and nacta it inta tha adalrace har in unin wah




RUSSELL COUNTY

EMERGENCY MANAGEMENT
6656 Clydesway Drive, Suite A ~ P.O. Bor 997 ~ Lebanon, VA 24266
T: (276) 889-8247 ~ F: (276) 889-8248,

Travel Request - National Emergency Management Institute (EMI) Executive Academy

{Attendance can be charged to the Local Emergency Management Performance Grant (LEMPG)}

Employee information Pay period
[Name Jess Powers Department Emergency Management From Sfaz/a0i5|
[Employee 1 368 ‘Approval: Mr. Lonzo Lester fro 9/27/2015]

‘Position “Emergency Management Coordinator
Date] Description Meals [Per Diem| Hotel | Mileage | Expense | Fuel TOTAL

[9722/2035 ‘Travel to Emergency Management Institute (EME) $61.00] $61.00 $0.00| 392.00 $58.56[ $119.56)
3/23/2019 Attend Creating the EM Stakeholder Community (E0686) class | $126.82| $0.00, $0.00! = $126.52]
{9/24/2019 Attend Creating the EM Stakeholder Community (E0586) class [$0.00] $0.00" $0.00, _ $0.00]
{9/25/2019 Attend Creating the EM Stakeholder Community (E0686) class —[— 30.00] $0.00, $0.00, — $0.00]
'9/26/2019| Attend Creating the EM Stakeholder Community (E0686) class ~ $0.00 $0.00) _ $0.00]
{9/27/2019 | Return fo Russell Count ~ $61.00 $61.00 $352.00 $58.56[___$119.56|
[ 7 - | $0.00]
| — = $0.09]
oo _ _ $0.00
- _ 30.00]
unch and Dinner) while on campus $9.00
00]
—— ~ | — 50.00]
| 50.00]

[248.52] $122.00] 50 $0,00| $1172)
Russell County Subtotal] $365.64
a RUSSELL COUNTY TOTAL| $365.64]

[Approved by | Notes.

FEMA's EMI accepts only 50 students annually for

necutive Emergency Management Academy Training. EMI, partnering with our Nations best and brightest, will convey

luting edge models and approaches tothe core competences areas of systems thinking for emergeney managinent, eading complex stems, methodologies to take ideas from
[inception ofanavation, net centric visioning and designing, presenting fr impact. The course is highly interactive and includes relevant casestudies and realistic simulation

EMI, Emmitsburg, MD, on September 23-26, 2019 with agenda, acceptance, and tavel documentation attached,

eeises for emergency mangment executives. Formal acepiance into the Executive Academy is require. The Creating the EM Stakeholder Community E0686 Clas wil beheld at

EE ecco: gi awed

-Aug-19





RUSSELL COUNTY

EMERGENCY MANAGEMENT

131 Highland Drive, Room 183

P.O. Box 911

Lebanon, VA 24266

T: (276) 889-8247 ~ F: (276) 889-8248 ~ Mobile: (276) 701-9775

May 14, 2018

Emergency Management Institute
16825 S. Seton Avenue
Emmitsburg, MD 21727

Ref: FY19 National Emergency Management Executive Academy Letter of Recommendation

Dear Emergency Management Institute,

The emergency management profession continues to grow with full-time emergency management
personnel across the country. However, emergency management in rural localities, like Russell County,
have not kept up with this pace of the ongoing importance of local emergency management, allocation of
local funding, professional development opportunities, or had the grant opportunities to develop a
professional emergency management department, Rural localities are just as or more vulnerable than
urban communities to a variety of natural and man-made hazards due to emergency management
departments ot programs not being fully staffed, funded, and trained.

Russell County Emergency Management supports and recommends that the Russell County
Emergency Management Coordinator attends the FY19 National Emergency Management Executive
Academy to enhance and positively influence our local rural emergency management experience, skills,
and abilities to help our whole community to become more resilient to disasters. The advanced,
comprehensive, and cutting-edge curriculum will support the advancement of our local strategic and
policy level executive leadership to forge a path toward improving the processes, practice, and profession
of our local emergency management.

Sincerely,

Vine y)
rk A. Mitchell

Russell County Emergency Management, Director





Federal Emergency Management Agency
Emergency Management Institute
National Emergency Management Executive Academy
Commitment Statement

“The National Emergency Management Executive Academy (NEMEA) consists of four 4-day
resident courses held at the Emergency Management Institute over a period of one (1) fiscal year.
‘All four (4) courses (E0860, B0682, E0684 and E0686) must be attended in sequence. The series
‘also includes pre course reading assignments, classroom activities and a collaborative Executive
Capstone Project.

By signing this statement, I commit to participate fully in the program’s in-class four (4) courses
over one () fiscal year usually starting in February (then every other month) and completing each
‘couse in sequence. I commit to completing all pre course reading assignments, participate in
classroom activities, and participate / present a collaborative Executive Capstone Project.

‘The class schedule is as follows: (you can find the course schedule once approved at https!
training. ema. gov/empplexecutive.aspx)

4, E0680 Systems Thinking and Research Methods for Executives (tentatively
scheduled in February)

2, £0682 Executive EM Leader Core Competencies | (tentatively scheduled in April)
3, £0684 Executive EM Leader Core Competencies II (tentatively scheduled in June)

4, E0686, Executive EM Leaders Core Competencies Ill (tentatively scheduled in
August)

1 Jess R, Powers understand and agree to the requirements of completing all
activities of the National Emergency Management Executive Academy.

May 14, 2018
‘Signature of Applicant Date

Thereby approve the above request for Jess F Powers ‘to attend the four
‘weeks of the National Emergency Management Executive Academy.

Mark A. Mitchell (276) 254-0014
‘Supervisor Name Phone Number
De ZA oy 4,208
Persture of son bate





Welcome
Message

Introduction

Framework & Expectations
Capstone

Leaming Assessment

ement

Social Engag
Absences & Cancellations

Graduation and Beyond

Introduction

The National Emergency Management Executive Academy
(Executive Academy) is a part of the Emergency
Management Professional Program and is conducted at the
Emergency Management Institute (EMI, which is located
at the National Emergency Training Center (NETC) in
Emmitsburg, Maryland. The NETC Welcome Package
covers site security, travel cost ceilings and reimbursement,
Jodging, transportation to and from area airports, dress
code, food service, campus services, and other relevant
information; review this document before arrival at the

NETC campus (see NETC Welcome Package).

The Executive Academy is provided oversight from an
EMI Course Manager and is constructed and delivered by a
course management team. The Executive Academy is
comprised of four courses:

© £0680: Examining EM Policy and Doctrine
(February 25-28, 2019)
Competency Areas: Systems thinking; critical
thinking; decision making; presenting for impact.

© £0682: Leading Complex Systems
(April 29-May 2, 2019)
Competency Areas: Leading complex systems;
innovative methodologies for managing
emergencies; net-centric visioning and design;
civics and governance.

© £0684: Interpreting the Contemporary EM
Environment
(June 24-27, 2019)
Competency Areas: Geography and disasters;
sociocultural considerations; scientific models and
simulations; emerging technology.

@ E0686: Creating the EM Stakeholder Community
(August 19-22, 2019)
Competency Areas: Political and influence skills;
leadership and collaboration; social intelligence;
disaster risk management and community risk
ownership.

National Emergency Management Executive Academy | Cohort Member Packet | 5




Russell County Board of Supervisors 276-889-8000
Travel Request Approval Form
Date of Event September 16-19, 2019 | |
Employee Name(s) ‘Lonzo Lester
Department County Administrator Office
Phone 276-889-8000
Email (optional) [email protected]
Destination i Roanoke, VA
Purpose of Travel DEQ 9/16 - 9/19
Anticipated Expenses
Hype of Expense | Description of Expense arenes | tor | Total Expenses| Amt Approved
ir ee a a
[Ground Transportation | | |
cont napistration Fees | |
Lodging | Room | $146.16 | 3
[Meals and Tips | $61.00 4
Mileage |
lother |
| Grand Total!
Employee Signature | Date Submitted) 9/4/2019
Co Admin Signature | Date Approved!





Russell County Board of Supervisors

276-889-8000

Travel Request Approval Form

Date Submitted 6/20/2019 ~ |
Employee Name(s) Mickey L. Rhea ~

Department Russell County Building. Dept.

Phone 276-889-8012,

|Email (optional) Mickey. [email protected]

Destination Roanoke Virginia

[Purpose of Travel DEQ Treining 09/16-09/19

[Anticipated Expenses

[type of Expense i Description of Expense © Caen trane)baoe Total Expenses. Amt Approved
airfare

|Ground Transportation 1

|cont/Registration Fees —

[Lodging | Room $111.00 | 3 $333.00}

Meals and Tips Meals $61.00 4 $244.00;

Miteage

other

EB Grand Total) $577.00)

Employee Signature y Bp Blea]
[co Admin Signature

Date signed’ (-2 5-1 F

Date Approved





Libraries and the

2020 Census

Vital Partners for a Complete Count

he 2020 Census will have far-reaching impacts on

political representation and government funding:
ensuring a complete and accurate count is crucial.
But the Census faces significant challenges. The 2020
Census will take place primarily online, even as many
residents lack home internet access. Many people also
are not aware of the importance of the Census and
how it will affect their lives or may have online privacy
or security concerns.

‘America’s libraries are ideal partners to help address
these challenges, Libraries are trusted institutions and
experienced collaborators—providing information,
‘technology, and training resources to enable Americans
to connect with government for many purposes. With a
convenient presence in communities across the country,
from inner-city neighborhoods to remote tribal lands,
libraries can help Census stakeholders reach the full

ALAAmericanLibraryAssociation

in
0 Gen:

sential, trusted partne:

Libraries are
achieving

Librarie:

complete count in 1

Delivey

ation a

Provide in!
to complete the Ce

met ac nd enable responde

asus form online

Serv ed messengers, including

Train do

for busine

community men

Partners for Civic Success

Libraries often work with public agencies to achieve
community priorities. Library staff connect people
with the information they need to access government
services and benefits, complete online forms, and
engage with civic issues. For instance, library’ »

LIRRARIFS AND THE 2020 CENSUS

1




New York Public Library's Chatham Square branch during the 2010 Census
PHOTO CRED RONG RIAGONG VA FEETIN2 WORLDS

the Pawtucket Public Library and several
others hosted Census Bureau recruitment
events for workers in the 2018 Census test. As
the Census Bureau expects to hire and train
more than 500,000 temporary workers for the
2020 Census, libraries will provide flexible
workspaces and connect workers with online
job applications and training.

Gonnecting America to the

First Online Census

More than 24 million Americans do not have

high-speed internet at home, according to the

Federal Communications Commission. Older

adults, rural residents, racial minorities, and
those with lower levels of education
and income are less likely to have

partnerships help people apply for “Atthe heart of every home broadband. America’s libraries

veterans’ benefits, complete tax forms, community that seeks are the leading source of no-fee

understand health insurance options, to achieve acomplete _publicaccess to the internet, Wi-Fi,

and prepare to become U.S. citizens. count, there is a trusted computers and other devices, and

By partnering with libraries, agencies @"d valuable resource: _ technology training. ”

can extend their reach for only modest the library. The Gensus With the response to the 2020

incremental costs. Bureau should fully ensus designed to take place
Libraries have similarly served as utilize libraries to primarily online, libraries can bridge

hy fulfill its constitutional ee tiv
partners for the Census in previous : 4 the digital divide and support
vio obligation of counting ‘
counts. In the 2010 Census, libraries everyone.” ‘more complete count, For instance,

hosted more than 6,000 official
Census Bureau outreach sites,
Additionally, many libraries hosted
community activities, such as an event organized
by Asian-American community groups in the New
York Public Library's Chatham Square branch,
located in Chinatown,

With nearly 17,000 physical locations,
public libraries can facilitate the work of Census
stakeholders. For instance, the Grand Island (NE)
Public Library hosted a 2020 Census planning meeting
for local government leaders with the Census Bureau
and the Nebraska State Data Center. In Rhode Island,

2 LIBRARIES AND THE 2920 cENsUS

SENATOR JACK REED (RI

uring the Census test in Rhode
Island, Providence Community
Library branches raised awareness
ofthe survey and provided computers for Census
respondents to use.

Reaching Hard-to-Gount Communities
Providing accurate information that is relevant

to different users’ needs is a central mission of
libraries. Every day, libraries provide information
to diverse groups of people, including geographic
and demographic communities that are considered
hard to count in the Census. Libraries can leverage
this experience and wide community engagement
to serve as trusted messengers of information about
participating in the 2020 Census.

Libraries have an extensive geographic presence
in the communities that are at greatest risk of being
undercounted in 2020. According to a recent analysis
from the Graduate Center of the City University of
New York, a public library is located within five miles

ALAAmericanLibraryAssociation




OF HARD-TO-
COUNT CENSUS TRACTS HAVE

A PUBLIC LIBRARY LOCATED
WITHIN FIVE MILES.

‘of 99% of the hard-to-count Census tracts identified
with the lowest response rates in 2010—and 79% of
the time, a library is within a single mile.

Libraries serve people of all ages and backgrounds
and are well-positioned to reach some demographic
groups that are at heightened risk of being
undercounted in the Census. Children younger than 5
years old, for instance, are the most undercounted age
group, The Annie E. Casey Foundation recommends
libraries as a trusted messenger of information about
Census participation to parents and guardians.

‘American Indians and Alaska Natives also are
historically undercounted. Tribal leaders consulted
by the Census Bureau recommended libraries as a
communication channel to provide information about
the Census to tribal citizens.

‘Through partnerships with Complete Count
Committees and other community efforts, libraries
can deliver accurate information about the importance
of Census participation, options for responding,
confidentiality and data security, and other topics
critical to enabling a fair and inclusive count.

Using Census Data to
Inform Communities

Libraries’ involvement with the Census and its data
will continue well after 2020, As information experts,
library staff provide access to statistical information
compiled by the Census Bureau. Libraries work

with businesses, government agencies, community
organizations, and students in using Census data

to better understand their

communities. For exampl

‘The Chelsea (Mi) District Library
offered courses for local businesses
onusing Census data to research
markets and locate workers.

ALAAmericanLibraryAssociation

Librarians from Rutgers University in Newark.
(AJ) teach entrepreneurs how to use Census data for
business planning through workshops for the Small
Business Development Center.

‘The Hannibal (M0) Free Public Library partnered
with the city finance department”

to utilize Census data in the city's

efforts to encourage investment on

the South Side of Hannibal.

‘The University of California,
Berkeley Libraries provided a
workshop and online guide to enable Contra Costa
e County's Children & Families
Commission to use Census
o. © Gata when updating it
strategic plan.”

The Palm Beach County (FL)
Library System provided Census statistics about
grandparents raising grandchildren that a local non-
profit organization, Families First of Palm Beach
County, used in a successful grant application,

‘The Drexel University Libraries
in Philadelphia (PA) partner with
the Dornsife School of Public Health
to train graduate students on using
Census data in community health,
assessments,

amet

a complete and accurate count in the 2020
Decision makers should:

In
Count Committe

€ local libraries to participate on Complete

nd related acti

Partner with libraries to assist local residents in
nd training for Ci

apply

nsus jo}

Host community meetings and outreach

activities in librarie
Provide resources so libraric:

technology needs for online Census res

can meet

Promote library services that provide access t
is data and training for data users

LIBRARIES AND THE 2020 CANsUS

3




forcein addressing public policy priorities. Libraries advance
Education, Employment, Entrepreneurship, Empowerment,
and Engagement for Everyone, Everywhere—The E's of Libraries’.

T he 120,000 libraries across the United States are a powerfull

Libraries serve America’s cities, towns, counties, and states; on
school and college campuses; on military bases; in hospitals,
government agencies, corporations, andlother institutions. Library.
professionals provide diverse programs, services and resources
tailored to community needs,

The American Library Association (ALA) is the foremost national
brganization providing resources to inspire library and information
professionals to transform their communities through essential
programs and services, with more than 57,000 mombers, The ALA
‘Annual Conference, held in June, typically attracts over 20,000
Participants, ALA maintains a Washington Office to engage
federal and national decision makers and influencers.

For further information about this publication, contact
Gayin Baker (gbaker @alawash.org) or:
Larra Clark (Iclark @alawash.org); 202-628-8410.

Published October 2018, © 2018 American Library Association.
This Work is licensed under a Creative Commons Attribution
License, available at creativecommons.org/licenses/by/3,0/. OO

American
Library
. Association





MONTHLY BANK BALANCES 

July 31, 2019 

Regular Account 1,849,264.52 

Employee Insurance 3,667,026.27 

Employee Claims Account 1,000.00 

Russell Co. Housing Fund 4,424.36 

School Textbook 19,240.08 

Sheriff Domestic Violence 1,949.69 

Petty Cash Treasurer 396 30 . 

Sheriff Seized Assets 56,814.25 

Sheriff Restitution 701.92 

Sheriff Forfeited Assets 81.61 

Comm Attorney Forfeited Assets 31, 167.59 

Sheriff Federal Forfeited Assets 7,518.28 

Comm Attorney Fed Justice Forfeited Assets 182,424.40 

Commonwealth Attorney Abanoned Property 500.00 

Sheriff Federal Justice Forfeited Assets 7,910.39 

Sheriff Calendar Fund 515.88 

SSI Recipients 0.19 

First Sentinel Bank 1,000.00 

Bank of Honaker 1,000.00 

New Peoples Bank 1,000.00 

Certificates of Deposit General 49,575.00 

Treasurer's Money Market 2,574,415.09 

Certificate of Deposit Library Donations 24,788.80 

Total Cash In Bank 8,482, 714.62 

Cash In Office 1,600.00 

Petty Cash 100.00 

TOTAL CASH 8,484,414.62 

Lonzo Lester
Highlight

MONTHLY BANK BALANCES

July 31, 2019

Regular Account, 1,849,264.52

Employee Insurance 3,667,026.27

Employee Claims Account 4,000.00

Russell Co. Housing Fund 4,424.36

School Textbook : 19,240.08

Sheriff Domestic Violence 1,949.69

Petty Cash Treasurer 396.30

Sheriff Seized Assets 56,814.25

Sheriff Restitution. 701.92

Sheriff Forfeited Assets 81.61

Comm Attorney Forfeited Assets 34,167.59

Sheriff Federal Forfeited Assets 7,518.28 .
Comm Attorney Fed Justice Forfeited Assets 182,424.40 |
Commonwealth Attorney Abanoned Property 500.00

Sheriff Federal Justice Forfeited Assets 7,910.39

Sheriff Calendar Fund 515.88

‘SSI Recipients 0.19 |
First Sentinel Bank 7,000.00 |
Bank of Honaker_ 1,000.00
New Peoples Bank 4,000.00

Certificates of Deposit General 49,575.00

Treasurer's Money Market 2,574,415.09

Certificate of Deposit Library Donations 24,788.80

Total Cash In Bank 8,482,714.62

Cash In Office 4,600.00

Potty Cash 100.00

TOTAL CASH 8,484,414.62





DATE duly 31, 2019
ACCOUNT DEBIT CREDIT
Cash in Office 7,600.00
Gash in Bank $482,714.62
Petty Cash 100.00
General Fund 2,874,554.57
Sheriff In State Trip 30,551.95
Sheriff Dare Fund 100.00
‘Sheriff Seized Assets 56,814.25
‘Sheriff Restitution 701.92
‘Sheriff Forfeited Assets 81.61
‘Comm Attorney Forfeited Assets 31,167.59
Honaker Library Donations 24,763.87
Russell County Housing Fund 4,424.36
‘Sheriff Federal Forfeited Assets 7,518.28
‘Sheriff Domestic Violence 7,949.69
‘Comm Attorney Abanoned Prop 500.00
‘Comm Attorney Fed Justice. 782,424.40
‘Sheriff Fed Justice Forfeited 7,910.39
‘Sheriff Calendar Fund 515.88
Social Services (233,493.02)
‘Swva Asap 13,633.14
‘Coal Road Improvement 796,117.39
CSA (497,403.27)
School Fund 7,226,666.21
‘School Food 291,237.59
‘School Textbook 19,240.08
Regional Adult Education 259,807.64
Petty Cash Treasurer 396.30
Litter Fund Trash Pickup (23,617.50)
‘Current Credit (0.79)
Current Debit 14.44
Title XX 77,321.05
SSI Recipients 0.19
Damage Stamp Fund 2,823.98
Valley Heights 57,215.53,
Dante Sewer 49,575.00
Employee Health Insurance 3,867,026.27
Employee Insurance Claims 7,000.00
Law Library. 53,016.35
‘Special Welfare 46,226.13
Housing Fund #2 7,700.00
Russell Co Health & Fines 709,926.12
Caner (108,070.92)
WiB 10,059.75
Total 6,484,414.62 8,484,414.62





July 2, 2019
‘The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on July 2, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS
PRESENT: Ernie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Tony Dodi. Member
Roger Sword, Member
Scott Gilmer, Member
David Mullins, Member
Mike Hincher, Member

ABSENT: Jarred Glass, Member

STAFF: Ben Chafin, Attorney

The Chairman called the meeting to order at 5:31 P.M.
Secretary called the roll and recorded the roll call.

AMEND THE AGENDA
Upon motion made by Richard Lockridge, second by Mike Hincher and duly
approved by the Industrial Development Authority of Russell County, Virginia to
amend the agenda by removing item #8, reorganization - election of officers.

The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.

Mullins
Absent: J. Glass
Nay: None

APPROVAL OF MINUTES
Upon motion made by Mike Hincher, second by David Mullins and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of the June 4, 2019 meeting.




The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None

FINANCIAL REPORT
Upon motion made by Tony Dodi, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve to pay invoices presented on July 2, 2019.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None

CLOSED SESSION
Upon motion made by Richard Lockridge, second by Roger Sword and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Mike Hincher, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None




CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:
Emie McFaddin Yes Mike Hincher Yes
Carlton Elliott Yes Jarred Glass Absent
Scott Gilmer Yes David Mullins Yes
Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION
Upon motion made by Scott Gilmer, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting the attached resolution for project reclaim, changing the amount available
from previous resolutions to conform to the grant programs.

The Vote was:
: R. Lockridge, C. Elliott, T. Dodi, R. Sword, S. Gilmer, D. Mullins
M. Hincher
Absent: J. Glass
Nay: None

CHAIRMAN’S REPORT
‘The chairman reported, H & H log yard is ready to execute the lease on the
Castlewood property.

Polycap’s job fair was very productive.

Little Tiger’s Daycare is asking for a letter of support for a seed capital
grant.

Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit a letter of support to VCEDA for Little Tiger
Daycare’s seed capital grant.




The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.

Mullins
Absent: J. Glass
Nay: None

ADJOURNMENT
Upon motion made by Mike Hincher, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 9:03 PM.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None




RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF RUSSELL COUNTY, VIRGINIA

WHEREAS, the Industrial Development Authority of Russell County, Virginia
referred to as “the IDA’ is in full support of Russell County Reclamation, LLC, referred to
as RCR, in RCR's effort to reclaim a pre-1977 AML feature located in Russell County,
Virginia, and the repurposing of this site as part of a new regional industrial park; and

WHEREAS, the IDA and RCR are in a continuing pubio/private partnership to
further enhance the reclamation of this site by adding additional backfill material to make
the reclaimed site much more desirable and marketable as new economic development
product for economic developers to market to prospective businesses; and

WHEREAS, the IDA strongly supports RCR’s Phase 2 OSM Pilot Grant Application
that will provide more backfil! material that makes the development of this acreage much
more attractive to prospective businesses; and

WHEREAS, as part of RCR’s Phase 2 OSM Pilot Grant Application, the IDA
hereby requests that the grant funding in the amount of $1,912,500.00 be considered for
RCR if future funds become available for the benefit of the IDA; and

WHEREAS, the IDA and the Virginia Coalfield Economic Development Authority
are jointly pursuing a specific economic development prospect who desires to occupy this
site once reclaimed with the Phase 2 OSM Pilot Grant being what could be the critical
financial incentive to create the catalyst fo “close the deal”.

NOW, THEREFORE, BE IT RESOLVED that the IDA hereby requests that the
application for grant funding in the amount of $1,695,340.00 made by RCR for the benefit
of the IDA, Russell County, Virginia, and the region, be acted upon favorably in order to
create additional acreage for the new industrial site and an additional developable
industrial pad.

AND, BE IT FURTHER RESOLVED that the IDA hereby requests that the
application for grant funding in the amount of $1,912,500.00, made by RCR for the benefit
of the IDA, Russell County, Virginia, and the region, be acted upon favorably to assist
with approximately 25% of specific enhancements for an active prospect, including buying
down the cost of a proposed 170,000 square foot building.




Dated: July 2, 2019

INDUSTRIAL DEVELOPMENT AUTHORITY
OF, RUSSELL COUNTY, VIRGINIA

Carlton Elllot, Secretary




July 23, 2019
The Special Called meeting of the Industrial Development Authority of
Russell County, Virginia was held on July 23, 2019, at 5:30 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS
PRESENT: Emie McFaddin, Chairman
Richard Lockridge, Vice Chairman
Carlton Elliott, Secretary
Tony Dodi. Member
Roger Sword, Member
Scott Gilmer, Member
David Mullins, Member
Mike Hincher, Member
ABSENT: Jarred Glass, Member
STAFF: Jenny Baker, Attorney
GUESTS: Chris Horton, Clinch River Hemp Company

Kerry McCormick, Clinch River Hemp Company
‘The Chairman called the meeting to order at 5:36 P.M.
Secretary called the roll and recorded the roll call.

CHAIRMAN’S REPORT
The chairman reported the Town of Lebanon has an application to VCEDA
for the Russell Theater Project.

Upon motion made by Roger Sword, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to submit a letter of support for Town of Lebanon’s
application to VCEDA for the Russell Theater Project.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None




The chairman recommended the IDA adopt a PPEA (Public-Private
Education Facilities and Infrastructure Act) for the Court House Project and future
project.

Upon motion made by Richard Lockridge, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
adopting a PPEA program to be used for future projects in Russell County.

The Vote was:
Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.

Mullins
Absent: J. Glass
Nay: None

CLOSED SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge and duly
approved by the Industrial Development Authority of Russell County, Virginia to
enter Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5)
Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was:

Aye: R. Lockridge, C. Elliott, T, Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION
Upon motion made by Tony Dodi, second by Richard Lockridge, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, $. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except




the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was:
Ernie McFaddin Yes Mike Hincher Yes
Carlton Elliott Yes Jarred Glass Absent
Scott Gilmer ‘Yes David Mullins Yes
Tony Dodi Yes Richard Lockridge Yes

Roger Sword Yes

MOTIONS FROM CLOSED SESSION
Upon motion made by Tony Dodi, second by Scott Gilmer, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing the chairman to apply for funding from VCEDA in the amount of
$2,000,000.00 for Project “Grow”, and authorizing the chairman and secretary to
sign all necessary documents for VCEDA funding regarding Project “Grow”.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, S. Gilmer, D. Mullins
Abstain: M. Hincher

Absent: J. Glass

Nay: None

Upon motion made by Richard Lockridge, second by Mike Hincher, and
duly approved by the Indusirial Development Authority of Russell County,
Virginia authorizing the chairman to apply for funding from the Tobacco
Commission for Project “Grow”, and authorizing the chairman and secretary to
sign all necessary documents for the Tobacco Commission funding regarding
Project “Grow”.

The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, R. Sword, S. Gilmer, D. Mullins
Abstain: M. Hincher

Absent: J. Glass

Nay: None

ADJOURNMENT
Upon motion made by David Mullins, second by Richard Lockridge, and
duly approved by the Industrial Development Authority of Russell County,
Virginia adjourning this meeting at 6:43 PM.




The Vote was:

Aye: R. Lockridge, C. Elliott, T. Dodi, M. Hincher, R. Sword, S. Gilmer, D.
Mullins

Absent: J. Glass

Nay: None




MINUTES OF THE DIRECTORS' MEETING

MINUTES OF A MEETING OF DIRECTORS of The Russell County Public Service
Authority held at 137 Highland Drive Lebanon, VA 24266 on this 20th day of August, 2019 at
6:00 PM.

1. The following members were present, constituting @ quorum (4):
Carter MeGlothlin, Chairman;
Clifford Hess, Vice Chairman;
Cuba Porter, Treasurer;

Chris Dye;

David Edmonds, Jr

Joe Huff; and

Rhonda Lester, Secretary.

2. Also present:
Harvey Hart;

James Baker, T&L;
Rita Baker, T&L
Joyce Kilgore;
Steve Breeding;
Lonzo Lester;
Katie Patton; and
Rachel Norris

3. A quorum (4) of the directors of The Russell County Public Service Authority being present,
formal notice calling the meeting was dispensed with, and the meeting declared to be
regularly called,

4. Carter McGlothlin acted as Chairperson of the meeting and Rhonda Lester as Secretary of the
meeting.

5. Harvey Hart opened the meeting with the Pledge of Allegiance followed by a prayer led by
Cuba Porter.

6. Minutes of the last regular meeting dated July 16, 2019 were reviewed and, upon motion duly
made by Cuba Porter, seconded by Joe Huff, were unanimously adopted as read.





7. The following amendments were made to the agenda:

Reversed numbers 1 and 2 on the New Business Outline

Added Discussion of Debt Consolidation w/ Legal Counsel as number 7 on the
‘New Business Outline

Added Discussion of Customer Privacy Policy as number 8 on the New Business
Outline

Added Discussion of Jim Brown Hollow Water Customer Issue as number 9 on
the New Business Outline

Added Discussion of Benefits Pay Out for Castlewood Employees as number 10
‘on the New Business Outline

Added Discussion of Employee Handbook w/ Legal Counsel as number [1 on the
New Business Outline

Motion to approve made by Clifford Hess, seconded by Chris Dye and unanimously adopted.

8, Harvey Hart, Interim Acting Director, presented to the meeting:

Bank Activity and Account Balances Reports
Profit and Loss Reports

Outstanding Construction Receivables Report
Past Due Customer Accounts Reports
Systems Water Loss Reports

and upon motion duly made by Clifford Hess, seconded by Cuba Porter, were unanimously

adopted as presented,

9. Rita Baker with Thompson & Litton presented to the meeting the following project updates
from July 16, 2019 to date:

Fincastle Estates Project ‘This project will provide new water service to
approximately 50 homes along Rt. 71 and the Fincastle Estates area utilizing
approximately 1,450 LF of 8-inch water line, 8,850 LF of 6-inch water line,

1,550 LF of 4-inch water line, and 600 LF of 2-inch water line. Loan Closing was
held on August 22, 2017. As of June 14, 2019, a total of 2 6-inch gate valve, 1 4-
inch gate valve, 1,240 LF of 8-inch, 8,106 LF of 6- inch water line, 1,915 LF 4-
inch, 290 LF 2-inch, 330 LF 3/4-inch, 1 6-inch master meter, 60" concrete vault,
1 6-inch wet tap, 32 meters, 6 4-inch gate valves, 1 - 3'x 6" vault for pump
station, and 2 fire hydrants have been installed. This project was given a




$40,000.00 grant from SW VA W/WW for the tank and pump station added to
the project. Startup of the pump station has been performed by Boggs Municipal
Services, VDH inspection of the project was held on 7/16/19. Moved one meter,
clean-up of the project, straw & seeding was done this reporting period. Just lack
paving, then this Project will be complete.

Glade Hollow/Glade Hill Water Project - This project consists of replacing
approximately 1.5 miles of old 2-inch galvanized line with a 8- inch and 6-inch
line and adding fire protection to approximately 20 homes along with an
additional area of Russell County that has approximately 20 homes of new
service. VDH made an offer to the RCPSA, Coalfield Water Development Fund
approved $75,000, and SW VA W/WW awarded $120,000, VDH has approved
plans and specifications. The Clinch Valley Soil & Water Conservation District
has approved E&S plans effective 1/31/19. VDOT has issued their approval,
Materials for a portion of the first section of line along Cleveland Road has been
delivered. Received commitment letter from VDH, Should be scheduling Loan
Closing within the next month,

Nash’s Ford/Clinch Mountain Road - This project will be providing water service
to approximately 58 customers, We will be applying to VDH at the end of March
2019 and Coalfield Water Development Fund, and Southwest VA Water &
Wastewater funding in early fall for this project. Received comments from VDH
on this Application, Information was returned to VDH on 4/23/19. Waiting to
hear if this Project receives funding from VDH.

Belfast (RT. 603) Extension - This project received a grant from CWDF in the
amount of $125,000, and $109,000 from SWVA W/WW Fund. An Application to
DHCD for funding was submitted at the end of March 2019 for this Project.

Waiting to hear if Project receives funding. Design is underway on this Project.

Plans and specifications were submitted to VDH and Soil Conservation on
6/28/19 for their review. CPPDC is wor!
Received approval from VDH and Soil Conservation for this Project.

Creek Side/Eagles Nest Water Line Extension Projects - An application was
submitted to Coalfield Water Development Fund for this Project on July 23,

ng on updating the Environmental,

2019. On August 15, 2019, we received notification this project was approved for
funding in the amount of $40,000. We will be applying to SWVA WIWW for the
remaining funds at the end of this month,

Lebanon Trash Site (Russell Co.) - Continued work on trash site, Installed
fence and placed gravel,

Carbo Launch Site Project (Nature Conservancy) - Continued work on building
boat ramp. Built ramp and placed gravel.




‘© Potential Wells - A meeting was held with VDH in Abingdon on April 6, 2017 to
1g an existing well located at the old Elk Garden
ing lines in the Elk Garden Community. Drilling

discuss the possibility of uti

Elementary School into the
of a new well was discussed in the Green Valley area. The ability to use these
wells, will reduce water purchase from ‘Tazewell County and the Town of

Lebanon respectfully, An initial meeting with Charles Rest was held regarding
site approval,

* Cleveland Meter Replacement (WSL-026-13) - Consists of 100 - 115 Meter
Replacements, 3 - 4 street crossings, & well improvements. Categorical
Exclusion expired. No working on project until August 2019.

© Castlewood Meter Replacement (WSL-028-14) - Consists of approximately
1,939 service meters & leak detection meters and telemetry. Meters have been
installed, but some are not working properly. ‘This project is not part of the
expired categorical exclusion. Work ean continue on this project. Project was
scheduled for completion in October 2016.

«System Improvements - Phase | (WSL-027-17) - Consists of 900 feet of water
line replacement along Memorial Drive, 1,700 feet raw water pipe for Sargent
Springs WTP, will be placed above ground, 3 water pumps, and receptacles and
transfer switches for generator connections at WTP. Foree Account request was
approved but will need resubmitted for RCPSA. Plans & Specs not submitied.
VDH needs to know status of plans & specs and timeframe for completion.

* Lake Bonaventure to South Clinchfield WL Replacement (WSL-017-15) - Plans

sued 7/26/17. Environmental

has been approved. Foree Account request was approved but will need to be
resubmitted for the RCPSA. VDH is requesting copy of the bid documents to be
submitted, Had requested from Crossroads earlier but did not receive. VDH put
project on hold in November 2017. Once Force Account & Bid Documents are
approved, Loan Closing/Construction can start on this project.

& Specs have been approved. Construction permi

10, Joyce Kilgore presented to the meeting revised “Bylaws of The Russell County Public
Service Authority”.

Motion to approve made by Clifford Hess, seconded by David Edmonds, Jr. and unanimously
adopted,

11. Carter MeGlothlin, Chairman presented to the meeting and thereupon the following
resolutions were offered.

IT WAS RESOLVED THAT:




* Motion to include past due accounts on the current Payment Plan Policy made by
Clifford Hess, seconded by Cuba Porter, and unanimously adopted.

‘© Motion to have an informational meeting at the September Board of Directors meeting
and change the regular scheduled meeting from September 17"" to September 23° made
by Cuba Porter, seconded by Clifford Hess, and unanimously adopted.

‘* Motion to update mailing addresses on bank accounts made by Chris Dye, seconded by
Clifford Hess, and unanimously adopted.

12, Harvey Hart presented to the meeting the need fo purchase new service trucks. Advised
that he would be meeting with the County Administrator and a representative that handles
the county's leased fleet replacement program on September 10, 2019. ‘The board decided to
revisit this discussion ata later date following that meeting.

13, Carter McGlothlin presented to the meeting and left the floor open for discussion of
continuing legal services with Frank Kilgore, P.C. regarding the merging of the two
and debt consolidation, It was determined that as an entity of the county, the

author
Russell County PSA would be able to use the county’s contracted legal services of the
Chafin Law Firm for the remainder of the merger and debt consolidation.

14, Steve Breeding presented to the meeting that as a part of the debt consolidation of the two
merging authorities, the Virginia Resources Authority hes agreed to defer all of the 0%

interest loans for three years.

15, Harvey Hart presented to the meeting a customer issue regarding their sewer connect
Westview. The customer had purchased a home that the previous owner had agreed to have

in

‘a sewer connection as part of a new project in that area. After the tap had been made and
services were available for that residence, the new owner decided that they didn’t want that
service. Jt was determined by the board that an availability ordinance for sewer services is
currently being enforced, so a non-user’s fee would apply in this case, Harvey Hart also
presented to the meeting the issue of some residents in the Lower Bear Wallow section of
Dante had not hooked onto their sewer connections and that their sewage was being leaked
into nearby streams. It was determined by the board that the Health Department needed to
made aware of the issue, and Harvey Hart would report back to the board.

16, Carter McGlothlin presented to the meeting a proposed Customer
be reviewed by legal counsel and will be addressed at a later date,

acy Policy, which will




ing water connection in the Jim
Brown Hollow section. The resident didn’t want the water service when the project was
under construction. A tap had already been made at this location complete with a setter/box,
but since the resident didn’t want services, the meter and transmitter were pulled, ‘The
resident now has issues with their water source and would like to connect to the service,
Motion to connect this customer and future customers under this or similar circumstances at
costs made by Chris Dye, seconded by David Edmonds, Jr, and unanimously adopted.

17. Harvey Hart presented to the meeting a customer issue regan

18, Carter McGlothlin presented to the meeting Castlewood employee benefit pay-out for
vacation and personal time owed to them over the 30 days that can be rolled over annually.
A list of will be put together for board review and will be revisited at a later date,

19. Katie Patton discussed the proposed Employee Handbook, which she will revise and present
to the board for review and approval at a later date.

20, Old Business to Discuss:
the last meeting about vehicles and equipment owned by the merging authorities and
suggests that we do a complete inventory of all assets. A list will be put together and
presented to the board for review at a later date.

uba Porter presented to the meeting continued discussions from

21, Public Comments: None

22, There being no further business to come before the meeting, a motion to adjourn at 8:20PM
was made by Cuba Porter, seconded by Chris Dye, and unanimously adopted. ‘The next
meeting is scheduled for September 23, 2019 at 6:00 PM.

Dated in the Commonwealth of Virginia on
the 20th day of August 2019.

(Signature)

Secretary Name: Rhonda Lester




Russell County Planning Commission

July 15, 2019

The Russell County Planning Commission met on Monday, July 15, 2019 in the lobby of the
Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland
Drive Lebanon VA.

Members Present Members Absent Others Present

Jack Compton Harry Ferguson Kevin Tiller Esq.

Charlie Edmonds Mark A. Mitchell Crystal White

Dustin Keith Vice Chair Andy Smith |
John Mason Roger Sword

Chairman Kirby Meadows

Wayne Young

Chairman Meadows called the meeting to order at 6:36 p. m.
Invocation and Pledge of Allegiance given. |
Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

June meeting minutes approved. Motion by Dustin Keith, seconded by Wayne Young.





New Business

Approved as exempt a division of land containing .864 acres +/- Copper Creek Corporation to
Fred W. and Jimmy Gay Meade. Single division with no new roads.

Review of Plats

Reviewed 06/18/2019 — 07/15/2019 transactions.

Other Business

None

Meeting adjourned at 6:47 p.m. Motion by Charlie Edmonds, seconded by Dustin Keith.

Kibey Meadene

Kirby Meadows, Chairman

Kevin Tiller Esq.




PLANNING COMMISSION

JUNE 18, 2019- JULY 15, 2019

. Heartwood Forestland 1.827 AC to be retained, selling
remainder. Remaining acreage 284.163 AC Wilder Hollow RD

Frontage

. Denise Murphy & Dennis Johnson (Tiger Stop LLC) 0.16 AC added
to 1.38 AC New acreage 1.54 AC from J & M Mobile Home Park
LLC Remaining acreage 28.52 AC Redbud HWY Adjoining Land
Owner

. John Mussomele .683 AC pulled off Remaining acreage 22.107
AC High Point RD Frontage

|. Thomas Bundy 29.38 AC to be sold Remaining acreage 44.60 AC
Dennison Chapel RD 6AC exemption

. Dudley Slate Boundary survey of both tracts 1.287 AC + 0.62 AC
Total Acreage 1.34 AC Jessees Mill RD

. Jack & Jean Tuggle 6.784 AC to Danny & Amanda Musick
Remaining acreage 1.021 AC Maple Gap RD Adjoining land
owner

. Betty Jean Yates .899 AC pulled off Remaining acreage 38.01 AC
River Mountain RD Frontage




Vi.

Vit.

Vill.

RUSSELL COUNTY PLANNING COMMISSION
TELEPHONE: (276) 889-8000

AGENDA
August 19, 2019

Call to Order — Chairman Meadows
Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of July 15, 2019

New Business

Review of Plats

Other Business

Adjourn




Russell County Planning Commission

August 19, 2019

The Russell County Planning Commission met on Monday, August 19, 2019 in the lobby of the
Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland

Drive Lebanon VA.

Members Present Members Absent Others Present
Jack Compton Charlie Edmonds Kevin Tiller Esq.
Harry Ferguson Crystal White
Dustin Keith

John Mason

Chairman Kirby Meadows
Mark A. Mitchell

Vice Chair Andy Smith
Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m.
Invocation and Pledge of Allegiance given.
Agenda approved. Motion by Jack Compton, seconded by Andy Smith.

July meeting minutes approved. Motion by Dustin Keith, seconded by John Mason.




New Business

Sign Permit Application presented by Green Valley Baptist Church, Little Ed. Motion by Mark
A. Mitchell, seconded by Harry Ferguson to recommend to Board of Supervisors to approve
application for Green Valley Baptist Church, Little Ed.

Motion by Harry Ferguson, seconded by Roger Sword to recommend to Board of Supervisors
to approve boundary line adjustment of Ball property recorded in Deed Book 237 page 43.

Discussion about Comprehensive Plan and Nature Conservancy Controlled Land.

Review of Plats

Reviewed 07/162019 ~ 08/19/2019 transactions.

Other Business

Mark A. Mitchell advised Planning Commission about Delinquent Property Sale August 21,
2019 at 11:00AM.

CF Highlands purchased Heartwood properties.
Roger Sword gave IDA update.

Harry Ferguson reported signs at old theatre for Modern Chevrolet.

Meeting adjourned. Motion by Andy Smith, seconded by Mark A. Mitchell.

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary




Russell County Planning Commission

July 16, 2019 — August 19, 2019

1. Copper Creek Corporation .864 acres to Fred Meade and Jimmy Gay Meade, single
division, no new roads. Approved by Planning Commission, July 15, 2019 meeting,
Upper Copper Creek Road.

2. Thomas & Kathleen Bundy .293 acres added to .585 acres tract, new total .878 acres,
remaining 106.127 acres, boundary line adjustment, Settle Lane.

3. Connie Selfe .36 acres pulled off 8.74 acres tract, remaining 8.38 acres, .70 acres pulled
off 2.689 acres tract, remaining 1.989 acres, .36 acres + .70 acres new total 1.06 acres,
boundary line adjustment, Calvary Baptist Road.

4, Ronnie Meade .023 acres to High Point Community Church, remaining 10.737 acres,
adjoining land owner, High Point Road.

5. Brenda & Tony Carrier resurvey to pull house tract back off of current boundary survey
.89 acres, remaining 116.47 acres, Back Valley Road.

6. David Farmer 3.349 acres to Nikki Hogue, remaining 5.626 acres, family, Majestic Valley
Road.

7. Jonathan Long boundary survey of 4 tracts 46.473 acres, 7.54 acres, 6.158 acres and 1
acre, Booker Road.

8. John Mussomele .683 acre plat was previously approved, was contact by surveyor about
an error on the plat, distance was corrected, High Point Road.

9. Glenda Blankenship boundary survey of 2 tracts, 2.553 acres and .430 acres, Drill Road.

10,Nathan Hart .439 acres + .486 acres - .017 acres, new total 52.718 acres and the
remainder tract is 26.403 acres, boundary line adjustment, Deel Hollow Road.

11.Boundary line adjustment between Reece Ball (new acreage 0.437 acres) and Stella Ball
heirs (new acreage 0.418 acres) Clarks Valley Road, to be approved at August 19, 2019
meeting. *In a subdivision.*

12.Jared & Celina Dye 1.023 acres pulled off remaining acreage 4.758 acres, frontage,
Swords Creek Road.

13.Mary Ellen Vencill 7.652 acres to Johnny W. Vencill, remaining acreage 1.857 acres,
family, Belfast School Road.




Vi.

Vil.

Vil.

RUSSELL COUNTY PLANNING COMMISSION
TELEPHONE: (276) 889-8000

AGENDA
September 16, 2019

Call to Order — Chairman Meadows
Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of August 19, 2019

New Business

Review of Plats

Other Business

Adjourn




RUSSELL COUNTY CONFERENCE CENTER

August 1, 2019

“The following is a list of the Russell County Conference Center events for the month of August.

|

Event Event Type Space
Cancer Center Without Walls Advisory Board Meeting Individual Full
Betsy Grossman Event $210
‘Amanda Music Event $235

osiorta

|
a |
| a |

Steve Banner Event $315

08/1219 Dr. Kim Hooker
Russell County Public Schools Fall Convocation

i
T

Class Reunion Individual Full
|

083g People INC Staff Training

Individual «=| Ful
| Kim Hit Event si35 |
| | |

ostari People INC Staff Training indvidual | ll

Kim Hill | Event 3135

Individual

oBnisitg ‘WDB Board Meeting
Pam Ratliff

Event

osiie/t9 Birthday Party
Amy Smith

Individual
Event





oenigiia

‘Mountain Movers.
Kaylin Ervin
|
i “To —— ——
| o8i2ii9 Russell County Real Estate Tax Sale
| Alicia MeGiothlin
oBi22/19 i Anniversary
Pamela Lester
Wresting Event
Brett Ramsey

Celebration of Life Preston Snead
Matt and Jasey Snead
08/3119 Family Reunion

Pam Breeding

(Total:

$2,465.00)

- $255

Final Total = $2,210.00

‘Community
Event

Community
Event

Individual
Event |

Community
Event

‘Community
Event

Individual
Event





[ivembership

Members / Class Packages

Pay Per Class 8 7 7

[Total Engagement

ae

HEU

Sales Month to Date * $ 4,700.00

$ 4,140.00

$ 4,090.00

$ 3,362.00[$ 901.00 | $

Silver Sneakers $230.00 345] 362.5|$ 250.00 $ 230.00
$ 4,320.00 | $ 3,707.00 | $ 1,263.50 | $ 1,080.00 |$ 883.00

Ta j Te i

instructor / Trainer Payroll [$ 1,325.00 $ 1,155.00 | $ 1,530.00 $ 1,320.00

ie i i fi EEE
$1,470 | $ 1,345.00 |$ 1,285.00[$ 825.00 | $ 1,005.00

* Reporting from 7/29 - 8/22
* SALES NOW REFLECT CASH AND CHECKS COLLECTED BY THE FITNESS CENTER ONLY *




Loretta Vance

Fron RCSO <josh@reso-vanet>
Sent: Tuesday, September 03, 2019 12:36 PM
To: Loretta Vance

Subject: August Animal Shelter

Animal Control answered 175
5 dog adoptions

3 owner reclaimed

98 dog transfers

‘Also we were inspected by the State Inspector last week and passed with no violations, Would like to thank
Sheriff, County Administrator, and Board of Supervisors for the continued support of the Shelter and Animals of
the Shelter.

Scnt from my iPhone





Ze

Library Board of Trustees Meeting Foe Cony abe Livan
Members Present Members Absent
Judy Ashbrook Pam Barton
Karen Herndon Ann Monk Yvonne Dye
Susan Breeding Sherry Lyttle Sharon Sargent

Chair Karen Herndon called the meeting to order 16 July 2019 at 5:00 pm.

Minut sherry Lyttle moved and Ann Monk seconded a motion to approve the minutes from
June as distributed; motion passed.

Financial: Ann made and Judy Ashbrook seconded a motion to approve the bills; motion
passed.

Staff Reports: Kelly McBride Delph reviewed the Programs, Activity, and Director’s Reports.

Unfinished Business: Karen opened floor for members of the nominations committee: Sherry
and Judy volunteered.

New Busines
County Administrator Lonzo Lester and Supervisor Steve Breeding addressed the trustees
concems about budget and a lengthy discussion ensued. Mr. Lester noted that the town
money had been included in the budget as an addition and had a fund number as noted in an
updated budget sheet he distributed. He explained that any additional money (e.g. Friends) can
be allocated only after he has an official notification (on letterhead, e.g.) that should
accompany the check or cash. He also noted that we can move around allocated money in any

lines except personnel.

Sherry moved and Ann seconded a motion to have Karen & Kelly to move money within the
non-personnel lines; motion passed.

Review and Summary: Sharon Shargent moved and Sherty Lyttle seconded a motion to.
adjourn.

Respectfully submitted,

Kelly McBride Delph




	Presentations.pdf
	Meeting: 9/9/19           6:00 PM
	Staff Recommendation:
	Suggested Motion:

	Board Appointments 1.pdf
	SUGGESTED MOTION(s):  Motion to appoint Board Members.

	Authorization - Minutes BOS.pdf
	SUGGESTED MOTION(s):

	Authorization - Expenditures.pdf
	SUGGESTED MOTION(s):

	Presentations - Attorney.pdf
	Meeting: 9/9/19      6:00 PM
	Staff Recommendation:
	Suggested Motion:

	Reports1.pdf
	Meeting: 9/9/19     6:00 PM
	STAFF RECOMMENDATION(s):
	SUGGESTED MOTION(s): Various

	Glade Hollow Water Project.pdf
	PRELIMINARY STATEMENT OF PROBABLE PROJECT COST
	GLADE HOLLOW WATER LINE REPLACEMENT PROJECT

	Russell County Award-Accep.pdf
	Supreme Court of Virginia 
	F.  Supplies & Other Expenses

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