No Moss 3 Landfill Online Library Russell County Board of Supervisors Meetings Agenda Packets 2018-11-05 18 00-Russell BOS-Regular Meeting-Packet

2018-11-05 18 00-Russell BOS-Regular Meeting-Packet

Document Date: November 5, 2018 Document: 2018-11-05_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors November 5, 2018

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – NOVEMBER 5, 2018

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center

Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

EXECUTIVE SESSION (CLOSED) – Contracts & Legal & Personnel Issues (SCHEDULED AT 5 P.M. BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION – Woody Scott – Morning Star Full Gospel Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

RECOGNITION

  1. Castlewood Club Scout Pack 412 & American Legion Post

PRESENTATION (Limit 5 Minutes)

  1. Charlene Farthing - Friends of RC Animal Shelter
  2. Tim Addington – ISP Regional Coordinator – VITA – RC PSAP/GIS NG9-1-1
  3. Jeff Hayton – Pearson Appraisal Services

BOARD APPOINTMENTS………………………………………………………………………A-1

Community Policy Management Team

Lori Addison 3-Year Term Alice Meade 3-Year Term

Agenda Board of Supervisors November 5, 2018

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - NOVEMBER 5, 2018

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board

EXECUTIVE SESSION (CLOSED) - Contracts & Legal & Personnel Issues (SCHEDULED AT 5 P.M. BEFORE REGULAR BOS MEETING - - REGULAR BOS MEETING BEGINS AT 6 P.M.)

INVOCATION — Woody Scott — Morning Star Full Gospel Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA APPROVAL OF AGENDA RECOGNITION

  1. Castlewood Club Scout Pack 412 & American Legion Post PRESENTATION (Limit 5 Minutes)

  2. Charlene Farthing - Friends of RC Animal Shelter

  3. Tim Addington — ISP Regional Coordinator — VITA — RC PSAP/GIS NG9-1-1

  4. Jeff Hayton — Pearson Appraisal Services

BOARD APPOINTMENTG…

Community Policy Management Team

Lori Addison 3-Year Term Alice Meade 3-Year Term

Russell County Page 1

Agenda Board of Supervisors November 5, 2018

Russell County Page 2

RC Equalization Board

Vacant 4-Year Term Vacant 4-Year Term Vacant 4-Year Term

NEW BUSINESS

  1. Approval of Minutes. Consider approval of the minutes of the
    following meeting of the Russell County Board of Supervisors………………B-1

• Unapproved minutes of October 1, 2018

  1. Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

CITIZEN’S COMMENT PERIOD (Limit 3 Minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

      IDA Financing Loan Agreement – Moral Obligation ……………………………...C-1 

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

  1. Veteran’s Forum at SWCC………………………………………………………………D-1

  2. County Project List………………………………………………………………………D-2

REQUESTS

  1. Engineering Services (RFP) for Consolidation of RC PSA & CWSA……………D-3

  2. Legal Services: County Attorney & Public Service Authority Consolidation…D-4

  3. Authorization of RC Courthouse Pre-Construction Design & Project
    Management Services Agreement with J.A. Street & Associates, Inc…………D-5

  4. Maintenance Supervisor Position…………………………………………………….D-6

  5. Discussion of HVAC & IT Employees or Contracted Services……………………D-7

  6. Authorization of Localities Revenue Sharing Agreements………………………D-8

Agenda Board of Supervisors November 5, 2018

RC Equalization Board

Vacant 4-Year Term Vacant 4-Year Term Vacant 4-Year Term

NEW BUSINESS

  1. Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

«Unapproved minutes of October 1, 2018

  1. Approval of Expenditures. Consider approval of expenditures presented for payment…

CITIZEN’S COMMENT PERIOD (Limit 3 Minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

IDA Financing Loan Agreement — Moral Obligation COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

  1. Veteran’s Forum at SWCC…

  2. County Project List… REQUESTS

  3. Engineering Services (RFP) for Consolidation of RC PSA & CWSA…

  4. Legal Services: County Attorney & Public Service Authority Consolidation…D-4

  5. Authorization of RC Courthouse Pre-Construction Design & Project Management Services Agreement with J.A. Street & Associates, Inc…

  6. Maintenance Supervisor Position…

  7. Discussion of HVAC & IT Employees or Contracted Services.

  8. Authorization of Localities Revenue Sharing Agreements.

Russell County Page 2

Agenda Board of Supervisors November 5, 2018

Russell County Page 3

  1. Authorization and Appropriation of FY18/FY19 DEQ Litter Prevention Grant……………………………………………………………………………………….D-9

  2. Authorization and Appropriation of VDEM Homeland Security Grant…………D-10

  3. Authorization of VDOT Resolution Highway System Changes from the
    Construction of VDOT Project 7058-083-102,C503…………………………………D-11

  4. Authorization of AASC Letter of Support……………………………………………D-12

  5. Authorization of $2,500 donation for Thanksgiving Turkey/Ham Gift

Certificates to the Roger E. Jessee & Word of Victory Food Pantries………….D-13

  1. Authorization of the People Inc. Givens School Lease Agreement…………….D-14

  2. Authorization of Travel Requests………………………………………………………D-15

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

• Treasurer’s Report ………………………………………………………………………E • RC IDA ………………………………………………………………………………………F • RC PSA …………………………………………………………………………………… G • Castlewood W&S …………………………………………………………………………H • RC Tourism…………………………………………………………………………………I • RC Planning Commission ………………………………………………………………J • Conference Center………………………………………………………………………K • RC Fitness Center……………………………………………………………………….L • RC Transportation & Safety……………………………………………………………M • RC Cannery Reports……………………………………………………………………N • RC Building Inspector Dilapidated Building Report……………………………….O • RC Building Inspector Litter Control Report……………………………………….P

Agenda Board of Supervisors November 5, 2018

  1. Authorization and Appropriation of FY18/FY19 DEQ Litter Prevention Grant.

  2. Authorization and Appropriation of VDEM Homeland Security Grant…

  3. Authorization of VDOT Resolution Highway System Changes from the Construction of VDOT Project 7058-083-102,C503.

  4. Authorization of AASC Letter of Support…

  5. Authorization of $2,500 donation for Thanksgiving Turkey/Ham Gift Certificates to the Roger E. Jessee & Word of Victory Food Pantries.

  6. Authorization of the People Inc. Givens School Lease Agreement…

  7. Authorization of Travel Requests…

MATTERS PRESENTED BY THE BOARD ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA… RC PSA… Castlewood W&S RC Tourism… RC Planning Commission . Conference Center. RC Fitness Cente RC Transportation & Safety. RC Cannery Reports. RC Building Inspector Dilapidated Building Report. RC Building Inspector Litter Control Report…

Russell County Page 3

CLOSED SESSION

Motion made by _________________, second by ___________ and duly approved by the Board of Supervisors enter into closed session to discuss a personnel matters pursuant to Section §2.2-3711(1); to discuss litigation matters pursuant to Section §2.2-3711(7); and to discuss contractual matters pursuant to Section §2.2-3711(29).

The vote was: Aye: ________ Nay: ________

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

David Eaton -

Steve Breeding -

Harry Ferguson –

Rebecca Dye -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by _______________, second by _________________ and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: _______ Nay: _______

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss a personnel matters pursuant to Section §2.2-3711(1); to discuss litigation matters pursuant to Section §2.2-3711(7); and to discuss contractual matters pursuant to Section §2.2-3711(29).

The vote was: Aye: Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (1) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace - Lou Ann Wallace - Carl Rhea -

David Eaton - Steve Breeding - Harry Ferguson —

Rebecca Dye -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , Second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Nay:

County of Russell
Request for Proposals (RFP)

County Attorney

Date: September 19, 2018

Contract Specifications

Summary of Request

The Board of Supervisors of the County of Russell is seeking proposals for the provision of legal services. Individuals or firms meeting the requirements of this RFP are invited to submit their credentials. The Board of Supervisors will analyze the respondents and select either an individual or firm to represent Russell County as the County Attorney. As an appointment of the Board of Supervisors, the County Attorney serves at the pleasure of the governing body. However, it is proposed that the County Attorney’s services and initial term of service be memorialized in the form of a contract set on mutually agreeable terms.

Russell County Profile

Russell County is a community encompassing 477 square miles and home to approximately 28,000 residents. The County is governed by a six (6) member Board of Supervisors, elected by districts to four (4) year terms, with an elected County at-large member to a four (4) year term, as well. Russell County is home to four (4) incorporated towns: Lebanon, Honaker, Cleveland, and Saint Paul. Each town has its own governing body. The County, however, provides many essential services to the town residents.

Russell County through its staff and Constitutional Officers provides a variety of services including, but not limited to: building inspection and code enforcement, judicial services, law enforcement, fire and rescue, water/sewer utilities, solid waste disposal, revenue assessment and collections, economic development and general government administration. Inclusive of Constitutional Officers staff, the County employs approximately 65 full-time employees and has an annual operating budget of approximately $36 million dollars.

Outline of Services to be Provided

The individual or firm serving as the County Attorney works at the direction and under the general oversight of the Russell County Board of Supervisors. The County Attorney is expected to provide legal counsel to the Board of Supervisors, County staff, Constitutional Officers, and other County Departments agreed upon. Specific workload and commitment of hours will vary based on the needs of the County.

Services to be provided include, but are not limited to, the following:

• Attendance at all regular meetings of the Board of Supervisors and other County Boards

as needed. The Board meets at 6:00 p.m. on the first Monday each month. From time to time the County Attorney may be asked to attend special meetings of the Board of Supervisors, advisory boards, commissions, and committees.

County of Russell Request for Proposals (RFP) County Attorney

Date: September 19, 2018

Contract Specifications

Summary of Request

The Board of Supervisors of the County of Russell is seeking proposals for the provision of legal services. Individuals or firms meeting the requirements of this RFP are invited to submit their credentials. The Board of Supervisors will analyze the respondents and select either an individual or firm to represent Russell County as the County Attorney. As an appointment of the Board of Supervisors, the County Attorney serves at the pleasure of the governing body. However, it is proposed that the County Attorney’s services and initial term of service be memorialized in the form of a contract set on mutually agreeable terms.

Russell County Profile

Russell County is a community encompassing 477 square miles and home to approximately 28,000 residents. The County is governed by a six (6) member Board of Supervisors, elected by districts to four (4) year terms, with an elected County at-large member to a four (4) year term, as well, Russell County is home to four (4) incorporated towns: Lebanon, Honaker, Cleveland, and Saint Paul. Each town has its own governing body. The County, however, provides many essential services to the town residents.

Russell County through its staff and Constitutional Officers provides a variety of services including, but not limited to: building inspection and code enforcement, judicial services, law enforcement, fire and rescue, water/sewer utilities, solid waste disposal, revenue assessment and collections, economic development and general government administration. Inclusive of Constitutional Officers staff, the County employs approximately 65 full-time employees and has an annual operating budget of approximately $36 million dollars.

Outline of Services to be Provided

The individual or firm serving as the County Attorney works at the direction and under the general oversight of the Russell County Board of Supervisors. The County Attorney is expected to provide legal counsel to the Board of Supervisors, County staff, Constitutional Officers, and other County Departments agreed upon. Specific workload and commitment of hours will vary based on the needs of the County.

Services to be provided include, but are not limited to, the following:

  • Attendance at all regular meetings of the Board of Supervisors and other County Boards as needed. The Board meets at 6:00 p.m. on the first Monday each month. From time to time the County Attorney may be asked to attend special meetings of the Board of Supervisors, advisory boards, commissions, and committees,

• Provide counseling on issues as they arise to the Board of Supervisors and/or County Administrator and staff, Constitutional Officers where the consultation with Constitutional Officers does not conflict with the interests or policies of the Board of Supervisors.

• Prepare and/or review contracts, leases, easements, deeds and other legal instruments

on behalf of the County.

• Draft ordinances, resolutions and other legal documents.

• Assist staff in the administration and compliance with public procurement and public financing.

• Provide legal counsel to staff on human resource and personnel related matters.

• Support staff in the interpretation and implementation of the County ordinances and

code. Assist in the development of new and amended general county ordinances as needed.

• Keep the Board of Supervisors and senior staff apprised of changes to state and

federal law, which potentially impacts Russell County’s government.

• Litigating in all state and federal courts as required.

Knowledge, Skills and Abilities

The County Attorney shall possess the following:

• Thorough knowledge of Virginia local government law, legal precedents, court cases and

administrative regulations pertaining to, but not limited to: land use, taxation, contracts, real estate, public financing, public sector employment law, civil litigation, constitutional law and related regulatory laws pertaining to local governments within the Commonwealth of Virginia.

• The ability to manage conflict in a professional, diplomatic and courteous manner.

• The ability to provide informed interpretation of Virginia State Code and appropriate

application of law as it pertains to local units of government within the Commonwealth.

• Exceptional written and oral communication skills.

• A demonstrated understanding of Russell County.

© Provide counseling on issues as they arise to the Board of Supervisors and/or County Administrator and staff, Constitutional Officers where the consultation with Constitutional Officers does not conflict with the interests or policies of the Board of Supervisors.

© Prepare and/or review contracts, leases, easements, deeds and other legal instruments ‘on behalf of the County.

© Draft ordinances, resolutions and other legal documents.

© Assist staff in the administration and compliance with public procurement and public financing.

  • Provide legal counsel to staff on human resource and personnel related matters.

© Support staff in the interpretation and implementation of the County ordinances and code. Assist in the development of new and amended general county ordinances as needed.

© Keep the Board of Supervisors and senior staff apprised of changes to state and federal law, which potentially impacts Russell County’s government.

© Litigating in all state and federal courts as required.

Knowledge, Skills and Abilities

The County Attorney shall possess the following:

  • Thorough knowledge of Virginia local government law, legal precedents, court cases and administrative regulations pertaining to, but not limited to: land use, taxation, contracts, real estate, public financing, public sector employment law, civil litigation, constitutional

law and related regulatory laws pertaining to local governments within the ‘Commonwealth of Virginia.

© The ability to manage conflict in a professional, diplomatic and courteous manner.

© The ability to provide informed interpretation of Virginia State Code and appropriate application of law as it pertains to local units of government within the Commonwealth.

© Exceptional written and oral communication skills.

© A demonstrated understanding of Russell County.

Qualifications

The individual appointed either as a sole practitioner or a member of a law firm shall be a member of the Virginia State Bar. The candidate should possess at least ten (10) years of experience as a practicing attorney in the Commonwealth of Virginia within the field of municipal law. The candidate shall be a member in good standing of the Virginia State Bar and have an active license to practice law within the Commonwealth of Virginia. The candidate must be admitted to practice law in all Virginia courts and applicable federal courts.

Term of Contract

It is the intent of the Russell County Board of Supervisors to memorialize the relationship with the County Attorney in the form of a contract. The term of the contract shall be negotiated with the selected offeror.

The offeror should propose specific payment terms and arrangements (e.g. hourly rate vs. retainer or a combination). During the negotiation phase, Russell County and the offeror will agree on a mutually agreeable payment arrangement and fee structure.

Submission Requirements

• Name, education and experience of the individual(s).

• Demonstrated areas of practice which illustrate candidate’s ability to provide services in the areas identified in the knowledge, skills and abilities portion of the RFP.

• Describe litigation experience involving the representation of local governments or

political subdivisions of the Commonwealth of Virginia within local, state and federal courts

• The location and normal operating hours of the offeror’s office(s)

• If the offeror is a firm, please include a description of the firm’s experience and

expertise as identified in the RFP. Please include the name and biographical information including resumes of any partner or associate that may be presented to Russell County to represent the firm as the County Attorney.

• Offerors should provide a minimum of three (3) references in which similar legal

service contracts or services have been provided within the last five (5) years.

Written proposals for the scope and terms of the services fully described herein will be accepted until position it filled. Please deliver to Lonzo Lester, County Administrator, 137 Highland Drive, Lebanon, Virginia 24266 or mailed to Post Office Box 1207, Lebanon, Virginia 24266.

The County will utilize competitive negotiation to finalize a selection.

Qualifications

The individual appointed cither as a sole practitioner or a member of a law firm shall be a member of the Virginia State Bar. The candidate should possess at least ten (10) years of experience as a practicing attorney in the Commonwealth of Virginia within the field of municipal law. The candidate shall be a member in good standing of the Virginia State Bar and have an active license to practice law within the Commonwealth of Virginia. ‘The candidate must be admitted to practice law in all Virginia courts and applicable federal courts.

Term of Contract

Itis the intent of the Russell County Board of Supervisors to memorialize the relationship with the County Attorney in the form of a contract. The term of the contract shall be negotiated with the selected offeror.

The offeror should propose specific payment terms and arrangements (e.g. hourly rate vs. retainer or a combination). During the negotiation phase, Russell County and the offeror will agree on a mutually agreeable payment arrangement and fee structure.

Submission Requirements

  • Name, education and experience of the individual(s).

© Demonstrated areas of practice which illustrate candidate’s ability to provide services in the areas identified in the knowledge, skills and abilities portion of the REP.

  • Describe litigation experience involving the representation of local governments or political subdivisions of the Commonwealth of Virginia within local, state and federal courts

© The location and normal operating hours of the offeror’s office(s)

© If the offeror is a firm, please include a description of the firm’s experience and expertise as identified in the RFP. Please include the name and biographical information including resumes of any partner or associate that may be presented to Russell County to represent the firm as the County Attorney.

© Offerors should provide a minimum of three (3) references in which similar legal service contracts or services have been provided within the last five (5) years.

Written proposals for the scope and terms of the services fully described herein will be accepted until position it filled. Please deliver to Lonzo Lester, County Administrator, 137 Highland Drive, Lebanon, Virginia 24266 or mailed to Post Office Box 1207, Lebanon, Virginia 24266.

The County will utilize competitive negotiation to finalize a selection.

A. Benton Chafin, Jr. [email protected]

M. Katherine Patton [email protected]

Jennifer A.·Baker [email protected] 'Licensed in VA & TN

Nicholas “Nick” B. Compton [email protected]

A PROFESSIONAL CORPORATION OF

ATTORNEYS AT LAW

October 8, 2018

Post Office Box :i210

· 44 E Mahi Street LEBANON, VA 24266

Phone: (276) 889-0143 Fax: (276) 889-:u21 Fax: (276) 889-1130

Website: ht!ps://www.chaflnlaw.com

Lonzo Lester, MBA CPC, VCO County Administrator

D l§©~D?IE 137 Highland Drive OCT Lebanon, Virginia 24266

RE: · Request for Proposals - Legal Services

Dear Mr. Lester:

Please be advised that my firm is very interested in acting as Legal Counsel to the Russell County Board of Supervisors. Our law firm has four licensed attorneys, six paralegals and a receptionist. We have a fully-staffed real estate division with vast knowledge and experience in areas of real property, including contracts, deeds, leases, easements and title searches. Both the attorneys and the paralegal staff have litigation experience including complex litigation. The average experience of my paralegal staff is twenty-eight years.

Attorneys

/A. Benton Chafin, Jr.

I have been a practicing attorney since 1985, with over thirty years of experience. I graduated in 1982 with a Bachelor of Arts Degree from East Tennessee State University, and in 1985 with a Doctor of Jurisprudence from the T. C. Williams School of Law at the University of Richmond. I was elected to the Virginia General Assembly first as a Delegate · in 2013 and currently serve as the Senator for the 381h Senate District. I began representing the Russell County Department of Social Services in approximately 1986 and continue through today. In addition, our firm currently acts as General Legal Counsel for the Industrial Development Authority of Russell County, Virginia, The First Bank and Trust Company, the Russell County Public Service Authority, the Russell County School Board, the Russell County Department of Social Services, Cumberland Plateau Planning District Commission, and the Cumberland Plateau Company. We have also provided·.

CEAFIN LAW FirM, P. C.

A, Benton Chafin, Jr. Post Office Box 1210

[email protected] 44 E Main Street A PROFESSIONAL CORPORATION LEBANON, VA 24266

M, Katherine Patton oF

[email protected] ATTORNEYS AT LAW Phone: (276) 889-0143,

Fax: (276) 889-1121

Jennifer A. Baker Fax: (276) 889-1130 [email protected]

“Licensed in VA & TN Website: httpsuiwww-chafintaw.com

Nicholas “Nick” B. Compton October 8, 2018

[email protected]

Lonzo Lester, MBA CPC, VCO County Administrator

137 Highland Drive

Lebanon, Virginia 24266

RE: . Request for Proposals — Legal Services

Dear Mr. Lester:

Please be advised that my firm is very interested in acting as Legal Counsel to the Russell County Board of Supervisors, Our law fim has four licensed attorneys, six paralegals and a receptionist. We have a fully-staffed real estate division with vast knowledge and experience in areas of real property, including contracts, deeds, leases, easements and title searches, Both the attorneys and the paralegal staff have litigation experience including complex litigation, The average experience of my paralegal staff is twenty-eight years,

Attorneys

vw Benton Chafin, Jr.

I have been a practicing attorney since 1985, with over thirty years of experience. | graduated in 1982 with a Bachelor of Arts Degree from East Tennessee State University, and in 1985 with a Doctor of Jurisprudence from the T. C. Williams School of Law at the University of Richmond. | was elected to the Virginia General Assembly first as a Delegate in 2013 and currently serve as the Senator for the 38" Senate District. | began representing the Russell County Department of Social Services in approximately 1986 and continue through today. In addition, our firm currently acts as General Legal Counsel for the Industrial Development Authority of Russell County, Virginia, The First Bank and Trust Company, the Russell County Public Service Authority, the Russell County Schoo! Board, the Russell County Department of Social Services, Cumberland Plateau Planning District Commission, and the Cumberland Plateau Company. We have also provided

Russell· County Board of Supervisors Request for Proposals - Legal Services Page 2 of 4

legal services for, the Town of St. Paul, the Planning Commission of the Town of St. Paul, and various local Boards of Supervisors. Currently, our firm is co-counsel in complex opiod litigation in Federal Court for a total of eight Southwest Virginia counties. In this representation, we have developed a vast knowledge of the procurement law and the development of policies and procedures for various boards.

V M. Katherine Patton

Katie became a licensed attorney in October 2010. She completed a clerkship with the Honorable Teresa M. Chafin from October 2010 to August 2011 and completed a second clerkship with the Honorable Michael L. Moore from July 2012 to July 2013. She became an associate attorney at the Chafin Law Firm in September 2013. During her five years at the Chafin Law firm her practice has predominately focused on governmental work. She has been primarily responsible for advising, and representing the Russell County Department of Social Services and the Russell County School Board. She is also an integral part of this firm’s representation of the Industrial Development Authority of Russell County.

v<f ennifer A. Baker

Jenny has been a practicing attorney for thirteen years. She completed a clerkship with the Honorable William J. Cook in Camden, New Jersey from September 2005 to September 2006. She then worked as an insurance defense attorney in Pennsylvania from April 2007 to February 2013. She relocated to Lebanon in February 2013 where she became an associate attorney at Arrington Schelin & Munsey. She worked th.ere from February 2013 until August 2016 when she joined the Chafin Law Firm. During her time at the Chafin Law Firm she has worked on numerous issues involving governmental entities including litigation regarding zoning.

vt’f ick Compton

Nick has worked in the legal profession for more than twenty years, eighteen years as an attorney. He began practicing in the fall of 2000 with Compton & Compton, P.C. performing general litigation which included criminal defense (state and federal), domestic relations, contested property disputes, drafting wills, deeds and this included a four-year period of time where the firm represented the Tazewell County School Board. In January 2008, he started working for the Buchanan County Commonwealth’s Attorney’s Office. He served in that capacity until September 1, 2017. During his time at the Commonwealth’s Attorney’s Office he was involved in numerous jury trials including three first degree murder trials and one attempted capital murder trial. By the time he left the Commonwealth’s Attorney’s Office he had been involved in over 40 jury trials (including defense cases prior to prosecuting). He left the Commonwealth’s Office and began working for Justice Law Office and worked there for 13 months. While at the Justice Law

Russell County Board of Supervisors

Request for Proposals — Legal Services Page 2 of 4

legal services for, the Town of St. Paul, the Planning Commission of the Town of St. Paul, and various local Boards of Supervisors. Currently, our firm is co-counsel in complex opiod litigation in Federal Court for a total of eight Southwest Virginia counties. In this representation, we have developed a vast knowledge of the procurement law and the development of policies and procedures for various boards.

/ M. Katherine Patton

Katie became a licensed attorney in October 2010. She completed a clerkship with the Honorable Teresa M. Chafin from October 2010 to August 2011 and completed a second clerkship with the Honorable Michael L. Moore from July 2012 to July 2013. She became an associate attorney at the Chafin Law Firm in September 2013. During her five years at the Chafin Law firm her practice has predominately focused on governmental work. She has been primarily. responsible for advising, and representing the Russell County Department of Social Services and the Russell County Schoo! Board. She is also an integral part of this firm’s representation of the Industrial Development Authority of Russell County.

Jennifer A. Baker

Jenny has been a practicing attorney for thirteen years. She completed a clerkship with the Honorable William J. Cook in Camden, New Jersey from September 2005 to September 2006. She then worked as an insurance defense attorney in Pennsylvania from April 2007 to February 2013. She relocated to Lebanon in February 2013 where she became an associate attorney at Arrington Schelin & Munsey. She worked there from February 2013 until August 2016 when she joined the Chafin Law Firm. During her time at the Chafin Law Firm she has worked on numerous issues involving governmental entities including litigation regarding zoning.

pNick Compton

Nick has worked in the legal profession for more than twenty years, eighteen years as an attorney. He began practicing in the fall of 2000 with Compton & Compton, P.C. performing general litigation which included criminal defense (state and federal), domestic relations, contested property disputes, drafting wills, deeds and this included a four-year period of time where the firm represented the Tazewell County School Board. In January 2008, he started working for the Buchanan County Commonwealth’s Attorney’s Office. He served in that capacity until September 1, 2017. During his time at the Commonweaith’s Attorney’s Office he was involved in numerous jury trials including three first degree murder trials and one attempted capital murder trial. By the time he left the Commonwealth’s Attorney’s Office he had been involved in over 40 jury trials (including defense cases prior to prosecuting). He left the Commonwealth’s Office and began working for Justice Law Office and worked there for 13 months. While at the Justice Law

Russell County Board of Supervisors Request for Proposals - Legal Services

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Office he continued to work in the same capacity while at the Compton & Compton law firm. Nick began working with Chafin Law Firm in October 2018.

/"Paralegals

/Tamara J. Plaster has worked in our law firm thirty-three years. She worked for the Jones and Cody law firm for six months prior to her position here. She has an Associate’s Degree in Secretarial Science as well as a Paralegal Certificate, and a Bachelors of Arts Degree in Organizational Management. Tammy is currently the Office Manager in addition to her duties as a paralegal. Over the years she has been involved in every type of case the law firm has handled including real estate, complex civil litigation and municipal work for the firm’s governmental clients.

vkhonda Smith began working for Randall Eads and Randall Campbell in February 1984. While she worked there, Randy Campbell served as County Attorney for a while. In 1988 she continued to work for Randall Eads when he began his solo practice. She came to work for the Chafin Law Firm in June 1996. During her twenty-two years at Chafin Law Firm, Rhonda has worked on a wide variety of cases including real estate, complex civil litigation and municipal work for the firm’s governmental clients. She has thirty-four years of experience and has performed title work for nearly thirty years.

/Teresa Smith began working for Randall Eads and Randall Campbell in 1983. During her time working for Randy Campbell, he served as the County Attorney for Russell County. In 1988 she continued to work for Randall Campbell as he began his solo practice. In 1989 Teresa joined our law firm where she has worked for twenty-nine years. Overall, Teresa has over thirty-five years of experience as a paralegal.

vkaren Deel began working for Jones and Godfrey in 1979. When Jones and Godfrey dissolved she worked for Dennis Godfrey until 1984. She then worked for Randy Bolling for approximately one year and then went to work for Gene Cochran in 1985. At Gene Cochran’s office she was employed as the Head Personal Injury Paralegal until July 2002. Karen then worked for Dennis Jones in 2006 and worked there until April 2013. During her time working for Dennis Jones she performed paralegal services to Mr. Jones in his capacity as the County Attorney for Russell County. Her employment with the Chafin Law Firm began in October of 2013 and continues to the present. Karen has thirty-five total years of experience working in the legal field.

Julie Huffman has over eighteen years of experience in working in a law firm. Prior to coming to the Chafin Law Firm she worked for James W. Harman, Jr., T. Shea Cook, and C. Eugene Compton. She has worked as a paralegal on a wide variety of cases and has been very involved with the Russell County Department of Social Services duririg her time at Chafin Law Firm. She began working for Chafin Law Firm in Decembefof 2014.

vtarrie Fields began her legal career working for what was formerly known as Arrington Schelin and Herrell in 1998 and remained there until January 2018. During her

Russell County Board of Supervisors

Request for Proposals ~ Legal Services Page 3 of 4

Office he continued to work in the same capacity while at the Compton & Compton law firm. Nick began working with Chafin Law Firm in October 2018.

_ Paralegals

Tamara J, Plaster has worked in our law firm thirty-three years. She worked for the Jones and Cody law firm for six months prior to her position here. She has an Associate’s Degree in Secretarial Science as well as a Paralegal Certificate, and a Bachelors of Arts Degree in Organizational Management. Tammy is currently the Office Manager in addition to her duties as a paralegal. Over the years she has been involved in every type of case the law firm has handled including real estate, complex civil litigation and municipal work for the firm’s governmental clients.

Rhonda Smith began working for Randall Eads and Randall Campbell in February 1984. While she worked there, Randy Campbell served as County Attorney for a while. In 1988 she continued to work for Randall Eads when he began his solo practice. She came to work for the Chafin Law Firm in June 1996, During her twenty-two years at Chafin Law Firm, Rhonda has worked on a wide variety of cases including real estate, complex civil litigation and municipal work for the firm’s governmental clients. She has thirty-four years of experience and has performed title work for nearly thirty years,

/ Teresa Smith began working for Randall Eads and Randall Campbell in 1983. During her time working for Randy Campbell, he served as the County Attorney for Russell County. In 1988 she continued to work for Randall Campbell as he began his solo practice. In 1989 Teresa joined our law firm where she has worked for twenty-nine years. Overall, Teresa has over thirty-five years of experience as a paralegal.

aren Deel began working for Jones and Godfrey in 1979. When Jones and Godfrey dissoived she worked for Dennis Godfrey until 1984. She then worked for Randy Bolling for approximately one year and then went to work for Gene Cochran in 1985. At Gene Cochran’s office she was employed as the Head Personal Injury Paralegal until July 2002. Karen then worked for Dennis Jones in 2006 and worked there until April 2013. During her time working for Dennis Jones she performed paralegal services to Mr. Jones in his capacity as the County Attorney for Russell County. Her employment with the Chafin Law Firm began in October of 2013 and continues to the present. Karen has thirty-five total years of experience working in the legal field.

fale Huffman has over eighteen years of experience in working in a law firm. Prior to coming to the Chafin Law Firm she worked for James W. Harman, Jr., T. Shea Cook, and C. Eugene Compton. She has worked as a paralegal on a wide variety of cases and has been very involved with the Russell County Department of Social Services during her time at Chafin Law Firm. She began working for Chafin Law Firm in December of 2014.

Vearte Fields began her legal career working for what was formerly known as Arrington Schelin and Herrell in 1998 and remained there until January 2018. During her

Russell County Board of Supervisors Request for Proposals - Legal Services Page 4 of 4

time at Arrington Schelin and Herrell she became the Senior Paralegal over the Social Security Department. She joined the Chafin Law Firm in April 2018. Carrie has over twenty years of experience in the legal field.

VReceptionist

Marie Jones has been with the Chafin Law Firm for over twenty years She has served in the position of Receptionist during the entirety of her employment. She is a courteous organized individual who provides a great deal of assistance to the attorneys and the paralegals She is responsible for all documentation that comes into the firm and distributes it accordingly which thereby allows the other staff members to be more efficient with their duties.

If we are the successful applicant, we will assign primarily one attorney and one paralegal to help perform the tasks you require. With this in mind, we will be able to provide prompt and efficient services as they are required. All attorneys have experience in representing governmental entities and the majority of the paralegals have also performed legal duties for governmental entities not only at the Chafin Law Firm but for other law firms as well.

Our billing is done on an hourly basis. Our proposed hourly rate for attorneys is $150.00 per hour and the paralegal rate is $90.00 per hour. Billing is done on a monthly basis and payment i§~expected upon receipt of a bill. In adcfifion to the hourly rrues-;cwe­ IJTiTTor anycostS~w;incur in our representation.

I welcome the opportunity to talk with you further regarding our representation of your Board. With kindest regards, I am

Yours very truly,

CHAFIN LAW FIRM, P.C.

ABC/mkp

Russell County Board of Supervisors Request for Proposals - Legal Services

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time at Arrington Schelin and Herrell she became the Senior Paralegal over the Social Security Department. She joined the Chafin Law Firm in April 2018. Carrie has over twenty years of experience in the legal field

Yo Receptionist

Marie Jones has been with the Chafin Law Firm for over twenty years She has served in the position of Receptionist during the entirety of her employment. She is a courteous organized individual who provides a great deal of assistance to the attorneys and the paralegals’She is responsible for all documentation that comes into the firm and distributes it accordingly which thereby allows the other staff members to be more efficient with their duties.

If we are the successful applicant, we will assign primarily one attomey and one paralegal to help perform the tasks you require, With this in mind, we will be able to provide prompt and efficient services as they are required. All attorneys have experience in representing governmental entities and the majority of the paralegals have also performed legal duties for governmental entities not only at the Chafin Law Firm but for other law firms as well.

Our billing is done on an hourly basis, Our proposed hourly rate for attomeys is

8 $150.00 per hour and the paralegal rate is $80.00 per hour. Biling is done on a month basis and payment is expected upon receipt of a bill. In addlffon to the hourly ft8s, we

iil for any Costs we incur in our representation.

| welcome the opportunity to talk with you further regarding our representation of your Board. With kindest regards, | am

Yours very truly,

CHAFIN LAW FIRM, P.C.

A. BENTON CHAFIN, JR?

ABC/mkp

Telephone (276) 926-7116

October 2, 2018

STEPHENW. MULLINS, P.C. Attorney at Law

P.O.Box781 Clintwood, Virginia 24228

STEPHENW. MULLINS

Lonzo Lester, County Administrator Russell County Board of Supervisors 137 Highland Drive Lebanon, VA 24266

JIB: REQUEST FOR PROPOSAL FOR LEGAL SERVICES

Dear Mr. Lester:

Fax (276) 926-4819

-" ii.’ ·ii, ,’

Please find enclosed a copy of my resume for consideration by the Russell County Board of Supervisors. I have served as County Attorney and Assistant County Attorney for Dickenson County for approximately 13 years, as well as representing four local water authorities. In addition to my experience in local government law, I have experience in a wide range of civil litigation cases and workers’ compensation law.

While serving as counsel to local government entities, I have drafted resolutions, deeds and easements, personnel policies and contracts. I have patiicipated in civil litigation on behalf of the entities as both plaintiff and defendant, and have experience in eminent domain cases. I have drafted legal opinions on many different matters, including employment matters, the Virginia Freedom of Information Act, the Virginia Public Procurement Act and the State and Local Government Conflict of Interests Act.

My service to Dickenson County and the water authorities has been very rewarding. Both of my parents were public servants; my father having worked for the Virginia Division of Forestry and later as a Dickenson Connty Deputy Sheriff, and my mother having taught in the Dickenson County school system for 30 years. I atn proud to follow in their footsteps in public service.

I look forward to discussing my qualifications with the Board in the future.

best regmds,

l/ r;U1 Enclosure

STEPHEN W. MULLINS, P.C.

Attorney at Law P.O. Box 781 Clintwood, Virginia 24228 ‘Telephone Fax (276) 926-7116 (276) 926-4819

STEPHEN W. MULLINS

October 2, 2018

Lonzo Lester, County Administrator Russell County Board of Supervisors 137 Highland Drive Lebanon, VA 24266

RE: REQUEST FOR PROPOSAL FOR LEGAL SERVICES Oe ?

Dear Mr, Lester:

Please find enclosed a copy of my resume for consideration by the Russell County Board of Supervisors. I have served as County Attomney and Assistant County Attomey for Dickenson County for approximately 13 years, as well as representing four local water authorities. In addition to my experience in local government law, I have experience in a wide range of civil litigation cases and workers’ compensation law.

While serving as counsel to local government entities, | have drafted resolutions, deeds and easements, personnel policies and contracts. I have participated in civil litigation on behalf of the entities as both plaintiff and defendant, and have experience in eminent domain cases. I have drafted legal opinions on many different matters, including employment matters, the Virginia Freedom of Information Act, the Virginia Public Procurement Act and the State and Local Government Conflict of Interests Act.

My service to Dickenson County and the water authorities has been very rewatding. Both of my parents were public servants; my father having worked for the Virginia Division of Foresiry and later as a Dickenson County Deputy Sheriff, and my mother

having taught in the Dickenson County school system for 30 years. Iam proud to follow in their footsteps in public service.

I look forward to discussing my qualifications with the Board in the future, Win best regards, L, phen W. Mullins

Enclosure

LI CENSURE:

EDUCATION:

EXPERIENCE:

STEPHEN Wo MULLINS

P.O. Box 781 ° Clintwood, Virginia 24228 (276) 926-6040 ° [email protected]

Admitted to practice in Virginia; U.S. District Court, Western District of Virginia

Appalachian School of Law, Grundy, Virginia Juris Doctor, May 2003

• Legal Process I Book Award • Founding member, Moot Comt Board

University ofVirginja’s ~allege at Wise, Wise, Virginia B.S … nsychol9gy: minor, sociology. magna cum laude, May 1998

• Dean’s List (all semesters) • Leon and Helen Lederer Memorial Award in Applied

Psychology • Psi Chi, Secretary 1997-98 • Darden Society

Stephen W. Mullins, P.C., Clintwood, Virginia President, 2012-present

G Served as attorney for Dickenson County, Virginia; four local water authorities and two non-profit corporations

G Advised corporate and local government clients on business matters including e1nployment issues, personnel policies, contracts and procure1nent

• Served as member of a legal team responsible for advising local government entities on the construction of a judicial center and school const1uction

Clarence E. Phillips, P.C., Castlewood, Virginia Associate, 2005-2012

• Served as legal counsel to two local boards of supervisors and three local water authorities

• Drafted county ordinances • Drafted and reviewed contracts • Drafted deeds and easements • Assisted in civil litigation on behalf of local governments, including

eminent domain cases • Drafted appellate briefs submitted to the Virginia Supreme Comt,

Virginia Court of Appeals and Virginia Workers’ Compensation Commission

Gerald Gray Law Firm, Clintwood, Virginia Associate, April 2004-December 2004, Law Clerk, August 2003-April 2004, Summer2002

• Prepared furn for mandatory Electronic Case Filing for federal court • Assisted in coal and gas litigation • Drafted appellate briefs to United States Court of Appeals for the

Fomtb Circuit

STEPHEN W. MULLINS

P.O, Box 781 » Clintwood, Virginia 24228 (276) 926-6040 « stephen. [email protected]

LICENSURE: Admitted to practice in Virginia; U.S, District Court, Western District of Virginia EDUCATIO! Appalachian School of Law, Grundy, Virginia

Juris Doctor, May 2003

University of Virginia’s College at Wise, Wise, Viegini

© Legal Process I Book Award © Founding member, Moot Court Board

B.S. novcology: miner scilosy, magna cum laude, May 1998

Dean’s List (all semesters) © Leon and Helen Lederer Memorial Award in Applied Psychology © PsiChi, Secretary 1997-98 © Darden Society

EXPERIENCE: Stephen W. Mullins, P.C, Clintwood, Virginia President, 2012-present

Served as attomey for Dickenson County, Virginia; four local water authorities and two non-profit corporations

Advised corporate and local government clients on business matters including employment issues, personnel policies, contracts and procurement

Served as member of a legal team responsible for advising local government entities on the construction of a judicial center and school ‘construction

Clarence E, Phillips, P.C., Castlewood, Vinginia Associate, 2005-2012

Served as legal counsel to two local boards of supervisors and three local water authorities

Drafted county ordinances

Drafted and reviewed contracts

Drafted deeds and easements

Assisted in civil litigation on behalf of local governments, including eminent domain cases

Drafted appellate briefs submitted to the Virginia Supreme Court, Virginia Court of Appeals and Virginia Workers’ Compensation Commission

Gerald Gray Law Firm, Clintwood, Virginia Associate, April 2004-December 2004, Law Clerk, August 2003-April 2004,

‘Summer 2002

Prepared firm for mandatory Electronic Case Filing for federal court Assisted in coal and gas litigation

Drafted appellate briefs to United States Court of Appeals for the Fourth Circuit

REQUEST FOR PROPOSAL (RFP)

FOR PROFESSIONAL ENGINEERING SERVICES

SOLICITATION NUMBER: RFP RC-0001

TITLE: General Management and Engineering Services

RFP CLOSING DATE/TIME: October 9, 2018 at 3:00 p.m. (EST)

In compliance with this RFP and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation.

Company Name

Authorized Signature Date Name Printed

Phone Number Fax Number

Note: Russell County does not discriminate against faith-based organizations in accordance with the Code of Virginia § 2.2-4343.1 or against an Offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

REQUEST FOR PROPOSAL (RFP) FOR

PROFESSIONAL ENGINEERING SERVICES

SOLICITATION NUMBER: RFP RC-0001 TITLE: General Management and Engineering Services RFP CLOSING DATE/TIME: October 9, 2018 at 3:00 p.m. (EST)

In compliance with this RFP and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation.

Company Name

Authorized Signature Date Name Printed

Phone Number Fax Number

Note: Russell County does not discriminate against faith-based organizations in accordance with the Code of Virginia § 2.2-4343.1 or against an Offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

RFP SUBMISSION FORM

Name of RFP: General Management and Engineering Services

RFP Number: RFP RC-0001

Closing Date/Time: October 9, 2018 at 3:00 p.m. (EST)

SECTION I - COMPANY IDENTIFICATION AND OWNERSHIP DISCLOSURE

Company: Contact Person:

Title:    

Address: Telephone No:

Remittanc e

FAX No:    

Address: Email:

Indicate Which: Corporation [ ] Partnership [ ] Sole Prop. [ ]

Minority Owned/Controlled Bus. Yes [ ] No [ ] Small Bus. Yes [ ] No [ ]

Organized under the laws of the State of

Principal place of business at

FEIN:

Following are the names and address of all persons having an ownership interest of 3% or more in the Company: (Attach more sheets if necessary)

Name

Address

RFP SUBMISSION FORM

Name of RFP: General Management and Engineering Services RFP Number: RFP RC-0001 Closing Date/Time: October 9, 2018 at 3:00 p.m. (EST)

SECTION | - COMPANY IDENTIFICATION AND OWNERSHIP DISCLOSURE

Company: Contact Person: Title: Address: Telephone No: FAX No: Remittance e Address: Email: Indicate Which: Corporation [ ] Partnership [ ] Sole Prop. [ ] Minority Owned/Controlled Bus. Yes[] No[] | SmallBus. Yes[] No[]

Organized under the laws of the State of

Principal place of business at

FEIN:

Following are the names and address of all persons having an ownership interest of 3% or more in the Company: (Attach more sheets if necessary)

Name

Address

3

SECTION II - CONFLICT OF INTERESTS This solicitation is subject to the provisions of Section 2.2-3100 et. seq., Virginia Code Annotated and the State and Local Government Conflict of Interests Act.

The Offeror [ ] is [ ] is not aware of any information bearing on the existence of any potential organizational conflict of interest.

SECTION III – COLLUSION I certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an offer for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of the State and Federal law and may result in fines, prison sentences, and civil damage awards.

I hereby certify that the responses to the above representations, certifications, and other statements are accurate and complete. I agree to abide by all conditions of this RFP and certify that I am authorized to sign for the Offeror.

Signature Date

Name (Printed) Title

OFFEROR MUST COMPLETE AND RETURN THIS FORM WITH ITS PROPOSAL PACKAGE

SECTION II - CONFLICT OF INTERESTS

This solicitation is subject to the provisions of Section 2.2-3100 et. seq., Virginia Code Annotated and the State and Local Government Conflict of Interests Act.

The Offeror [ ] is [ ] is not aware of any information bearing on the existence of any potential organizational conflict of interest.

SECTION Ill - COLLUSION

| certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an offer for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. | understand collusive bidding is a violation of the State and Federal law and may result in fines, prison sentences, and civil damage awards.

| hereby certify that the responses to the above representations, certifications, and other statements are accurate and complete. | agree to abide by all conditions of this RFP and certify that | am authorized to sign for the Offeror.

Signature Date

Name (Printed) Title

OFFEROR MUST COMPLETE AND RETURN THIS FORM WITH ITS PROPOSAL PACKAGE

4

PURPOSE Russell County seeks a qualified firm to provide professional engineering services relating to the proposed consolidation of the County’s Public Services Authorities (PSAs) or development of a County Public Works Department.

The County’s Public Service Authorities consists of the Russell County Public Service Authority (PSA) and Castlewood Water and Sewage Authority (CWSA).

The consolidation plan will consist of a comprehensive evaluation and analysis of the authority’s organizational and operational structures and development of a proposed a phased work plan for the County’s evaluation of a potential change in organization of the County’s water and sewer authorities (“Authorities Reorganization Work Plan”) as follows:

SCOPE OF SERVICES

The Offeror shall be responsible for developing a Public Service Authorities (PSAs) or Public Works Department “Reorganization Work Plan” as follows:

Phase 1: Engineering Review and Analysis of Existing Authorities – Staffing, management,

equipment, infrastructure, and financial.

Phase 2: Evaluation of Options for Consolidation of County’s Public Service Authorities or

development of a County Public Works Department and Comparison of Benefits and Disadvantages

COUNTY GOALS AND OBJECTIVES RE. POSSIBLE REORGANIZATION

To ensure that the Consultant’s scope of work is appropriately tailored at each phase of the Work Plan, and to maximize the County’s chances for success, the Consultant will identify, prioritize, and ratify the County’s goals and objectives into the Work Plan. The County’s goals and objectives may include one or more of the following:

• reduce and stabilize customer rates • improve efficiencies of operations and maintenance of systems • reduce cost of operating and maintenance of systems • avoid complexities of operating and maintaining new entity • improve quantity and quality of service • other

ISSUING OFFICE

The Russell County Administrator is the issuing officer for this Request for Proposals (RFP) and the point of contact for questions.

Lonzo Lester, County Administrator P.O. Box 1207, Lebanon, VA 24266 Phone: (276) 889-8000 E-mail: [email protected]

mailto:[email protected] PURPOSE

Russell County seeks a qualified firm to provide professional engineering services relating to the proposed consolidation of the County’s Public Services Authorities (PSAs) or development of a

County Public Works Department.

The County’s Public Service Authorities consists of the Russell County Public Service Authority (PSA) and Castlewood Water and Sewage Authority (CWSA).

The consolidation plan will consist of a comprehensive evaluation and analysis of the authority’s organizational and operational structures and development of a proposed a phased work plan for the County’s evaluation of a potential change in organization of the County’s water and sewer authorities (“Authorities Reorganization Work Plan”) as follows:

SCOPE OF SERVICES

The Offeror shall be responsible for developing a Public Service Authorities (PSAs) or Public Works Department “Reorganization Work Plan” as follows:

Phase 1: Engineering Review and Analysis of Existing Authorities — Staffing, management, equipment, infrastructure, and financial

Phase 2: _Evaluation of Options for Consolidation of County’s Public Service Authorities or development of a County Public Works Department and Comparison of Benefits and Disadvantages

COUNTY GOALS AND OBJECTIVES RE. POSSIBLE REORGANIZATION

To ensure that the Consultant’s scope of work is appropriately tailored at each phase of the Work Plan, and to maximize the County’s chances for success, the Consultant will identify, prioritize, and ratify the County’s goals and objectives into the Work Plan. The County’s goals and objectives may include one or more of the following:

reduce and stabilize customer rates improve efficiencies of operations and maintenance of systems reduce cost of operating and maintenance of systems

avoid complexities of operating and maintaining new entity improve quantity and quality of service

other

ISSUING OFFICE

The Russell County Administrator is the issuing officer for this Request for Proposals (RFP) and the point of contact for questions.

Lonzo Lester, County Administrator P.O. Box 1207, Lebanon, VA 24266 Phone: (276) 889-8000

E-mail: [email protected]

4

5

ANTICIPATED RFP SCHEDULE

Issuance of RFP Documents

September 24, 2018

Deadline for Proposal Submission Offeror Interviews if requested Notice of Intent to Award Commencement of Contract

October 9, 2018 October 19, 2018 November 5, 2018 November 15, 2018

SUBMISSION DATE AND LOCATION

Each offeror must provide one (1) electronic copy (PDF) and three (3) printed copies of the proposal; one printed copy should be marked “Original.” The outside of the sealed envelope or box containing the proposals should be marked with the offeror’s name and clearly labeled “Russell County Public Service Authorities Consolidation Work Plan” before delivering to the Issuing Office. In order to be considered, all proposals must be physically received by the Issuing Office before 3:00 p.m., EST, on October 9, 2018.

Proposals should be delivered to:

Telephone, facsimile or electronically transmitted proposals will not be accepted. Proposals received after the specified closing time will not be given further consideration.

ADDITIONAL SERVICES

The County reserves the right to request services in addition to those specified or implied by this Request for Proposal (RFP), that are within the scope of services normally performed by the Offeror, at any time during the term of the resulting contract.

OFFEROR QUALIFICATIONS

All services provided by Offeror shall conform to Federal, State, and local laws and regulations.
Offerors shall possess the following qualifications via in-house staff or subconsultants:

• Familiarity with Local, State, and Federal regulations which may affect any aspect of the Work Plan.

• Work must be performed by individuals holding a VA Professional Engineering license or engineering technicians and related staff working under the supervision of an individual with a VA Professional Engineering license. Documentation of licensure shall be provided as a part of the RFP packet.

If by USPS mail:

Russell County Lonzo Lester, County Administrator P.O. Box 1207 Lebanon, VA 242466

If by overnight courier:

Russell County Lonzo Lester, County Administrator
137 Highland Drive Lebanon, VA 24266

ANTICIPATED RFP SCHEDULE.

Issuance of RFP Documents September 24, 2018 Deadline for Proposal Submission October 9, 2018 Offeror Interviews if requested October 19, 2018 Notice of Intent to Award November 5, 2018 Commencement of Contract November 15, 2018

SUBMISSION DATE AND LOCATION

Each offeror must provide one (1) electronic copy (PDF) and three (3) printed copies of the proposal; one printed copy should be marked “Original.” The outside of the sealed envelope or box containing the proposals should be marked with the offeror’s name and clearly labeled “Russell County Public Service Authorities Consolidation Work Plan” before delivering to the Issuing Office. In order to be considered, all proposals must be physically received by the Issuing Office before 3:00 p.m., EST, on October 9, 2018.

Proposals should be delivered to:

Ifby USPS mail: If by overnight courier: Russell County Russell County

Lonzo Lester, County Administrator Lonzo Lester, County Administrator P.O. Box 1207 137 Highland Drive

Lebanon, VA 242466 Lebanon, VA 24266

Telephone, facsimile or electronically transmitted proposals will not be accepted. Proposals received after the specified closing time will not be given further consideration.

ADDITIONAL SERVICES

The County reserves the right to request services in addition to those specified or implied by this Request for Proposal (RFP), that are within the scope of services normally performed by the Offeror, at any time during the term of the resulting contract.

OFFEROR QUALIFICATIONS

All services provided by Offeror shall conform to Federal, State, and local laws and regulations. Offerors shall possess the following qualifications via in-house staff or subconsultants:

  • Familiarity with Local, State, and Federal regulations which may affect any aspect of the Work Plan.

  • Work must be performed by individuals holding a VA Professional Engineering license or ‘engineering technicians and related staff working under the supervision of an individual with a VA Professional Engineering license. Documentation of licensure shall be provided as a part of the RFP packet.

6

PROPOSAL PREPARATION

An authorized representative of the Offeror shall sign the proposal. All information requested should be submitted. Failure to submit all information requested may result in the Russell County requiring prompt submission of missing information and/or giving lowered evaluation of the proposal. Proposals which are substantially incomplete or lacking key information may be rejected by Russell County. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. The proposal should contain a table of contents.
Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed. The offeror’s proposal should provide all the information that it considers pertinent to its qualifications for the project and which respond to the Scope of Services described.

Each copy of the proposal should be bound or contained in a single volume where practical. All documents submitted with the proposal should be contained in that single volume.

Ownership of all data, materials and documentation originated and prepared for Russell County pursuant to the RFP will belong exclusively to Russell County and be subject to public inspection in accordance with the Virginia Freedom of Information Act (FOIA). Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia FOIA; however, the Offeror must invoke the protections of Section 2.2-4342(D) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. Offerors must specifically identify the data or materials to be protected and state the reasons why protection is necessary.
Russell County reserves the right to ask for additional clarification prior to establishing protection.

PROPOSAL RESPONSE FORMAT

Offerors shall submit a written proposal that presents the offeror’s qualifications and understanding of the work to be performed. Offerors are asked to address each evaluation criterion and to be specific in presenting their qualifications. Proposals should provide all the information considered pertinent to the qualifications for this project. The proposal format should be in the format outlined below.

A. Introductory Letter

B. Firm Overview Provide a brief overview of your firm, including size of organization, types of services provided, and a description of organizational structure. State the location of the office(s) from which the work is to be performed and list pertinent information regarding the office(s), such as the number of personnel available to provide services for this project.

PROPOSAL PREPARATION

‘An authorized representative of the Offeror shall sign the proposal. All information requested should be submitted. Failure to submit all information requested may result in the Russell County requiring prompt submission of missing information and/or giving lowered evaluation of the proposal. Proposals which are substantially incomplete or lacking key information may be rejected by Russell County. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. The proposal should contain a table of contents Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed. The offeror’s proposal should provide all the information that it considers pertinent to its qualifications for the project and which respond to the Scope of Services described.

Each copy of the proposal should be bound or contained in a single volume where practical. All documents submitted with the proposal should be contained in that single volume.

Ownership of all data, materials and documentation originated and prepared for Russell County pursuant to the RFP will belong exclusively to Russell County and be subject to public inspection in accordance with the Virginia Freedom of Information Act (FOIA). Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia FOIA; however, the Offeror must invoke the protections of Section 2.2-4342(D) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. Offerors must specifically identify the data or materials to be protected and state the reasons why protection is necessary. Russell County reserves the right to ask for additional clarification prior to establishing protection.

PROPOSAL RESPONSE FORMAT

Offerors shall submit a written proposal that presents the offeror’s qualifications and understanding of the work to be performed. Offerors are asked to address each evaluation criterion and to be specific in presenting their qualifications. Proposals should provide all the information considered pertinent to the qualifications for this project. The proposal format should be in the format outlined below.

A. Introductory Letter

B. Firm Overview Provide a brief overview of your firm, including size of organization, types of services provided, and a description of organizational structure. State the location of the office(s) from which the work is to be performed and list pertinent information regarding the office(s), such as the number of personnel available to provide services for this project.

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C. Project Understanding

Provide information regarding the proposed consolidation of County’s Public Service
Authorities or development of a County Public Works Department. Include a statement that the offeror will provide all the services necessary to complete the specific Work Plan as outlined in the RFP. The offeror shall describe any services that will be subcontracted.

D. Project Team and Staff Qualifications

Provide a single point of contact. Ease of communication and responsiveness will be critical. The Project Manager should be the key contact for technical matters, as well as for scheduling and budgetary issues. A project management organization chart should be provided as an appendix.

Provide information about staffing and describe the team members who would be involved in the project. Staff should have relevant training and experience in working with similar projects, including program management and corrective action experience for Virginia Public Service Authorities. Condensed resumes of key personnel should be provided as an appendix.

E. Representative Project Descriptions and References

The offeror may submit a list of similar projects undertaken for local governments in Virginia. Provide the dates of services provided, and a brief description of the scope of services provided, and projects completed for each.

Provide a list of three references for similar, current projects in Virginia, including name, title, address and phone number for client contact. Both lists will be submitted as individual appendices.

F. Appendices

a. Project Management Organization Chart b. Condensed Resumes of Key Project Individuals (no longer than one page per

individual) c. References d. List of projects undertaken for local governments in Virginia.

SELECTION PROCESS

This contract will be awarded utilizing the process of competitive negotiation as prescribed in § 2,2-4302.2 (A) (4), Code of Virginia.

A proposal evaluation committee shall engage in individual discussions with two or more offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews may be utilized. At the conclusion of these discussions, on the basis of evaluation factors published in this Request for Proposal and all information developed in the selection process to this point, the proposal evaluation committee shall select in the order of preference two or more offerors whose professional qualifications and proposed services are deemed most meritorious.

C. Project Understanding Provide information regarding the proposed consolidation of County’s Public Service Authorities or development of a County Public Works Department. Include a statement that the offeror will provide all the services necessary to complete the specific Work Plan as outlined in the RFP. The offeror shall describe any services that will be subcontracted

D. Project Team and Staff Qualifications Provide a single point of contact. Ease of communication and responsiveness will be critical. The Project Manager should be the key contact for technical matters, as well

as for scheduling and budgetary issues. A project management organization chart should be provided as an appendix

Provide information about staffing and describe the team members who would be involved in the project. Staff should have relevant training and experience in working with similar projects, including program management and corrective action experience for Virginia Public Service Authorities. Condensed resumes of key personnel should be provided as an appendix.

E. Representative Project Descriptions and References The offeror may submit a list of similar projects undertaken for local governments in Virginia. Provide the dates of services provided, and a brief description of the scope of services provided, and projects completed for each.

Provide a list of three references for similar, current projects in Virginia, including name, title, address and phone number for client contact. Both lists will be submitted as individual appendices.

F. Appendices ‘a. Project Management Organization Chart b. Condensed Resumes of Key Project Individuals (no longer than one page per individual) c. References d._ List of projects undertaken for local governments in Virginia.

SELECTION PROCESS

This contract will be awarded utilizing the process of competitive negotiation as prescribed in § 2,2-4302.2 (A) (4), Code of Virginia.

A proposal evaluation committee shall engage in individual discussions with two or more offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews may be utilized. At the conclusion of these discussions, on the basis of evaluation factors published in this Request for Proposal and all information developed in the selection process to this point, the proposal evaluation committee shall select in the order of preference two or more offerors whose professional qualifications and proposed services are deemed most meritorious.

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Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the public body can be negotiated at a price considered fair and reasonable and pursuant to contractual terms and conditions acceptable to the evaluation committee, an award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price.

PROPOSAL EVALUATION CRITERIA AND SCORING

Factors to be considered by the proposal evaluation committee in determining which Offeror(s) will be selected for interviews/discussions will include, but are not necessarily limited to:

a) Qualification and experience of staff assigned to this contract;

b) Availability and time commitment of staff assigned to this contract;

c) Understanding of the project and the scope of services requested in this RFP;

d) Recent relevant experience relative to publicly owned water and sewer systems;

e) Approach or method of providing the requested services;

f) Methods for ensuring accountability and responsiveness to the County;

g) Non-Binding Estimate of Cost (to be provided at the interview stage);

h) The results of interviews and/or discussions with Offerors; and

i) References.

REJECTION OF PROPOSALS

The County of Russell reserve the right to cancel this Request for Proposal or reject any or all proposals received.

PROPOSAL ACCEPTANCE PERIOD

Any proposal in response to this RFP shall be valid for ninety (90) days. At the end of the ninety days, the offer may be withdrawn at the written request of the Offeror. If the offer is not promptly withdrawn (within 5 business days) at that time, it remains in effect until an award is made or the solicitation is canceled.

QUESTIONS/COMMENTS CONCERNING THIS RFP

Pursuant to Virginia Code §2.2-4316, questions or comments concerning this RFP shall be submitted in writing via email to [email protected] or by regular mail to Lonzo Lester, P.O. Box 1207, Lebanon, VA 24266.

mailto:[email protected] Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the public body can be negotiated at a price considered fair and reasonable and pursuant to contractual terms and conditions acceptable to the evaluation committee, an award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price.

PROPOSAL EVALUATION CRITERIA AND SCORING

Factors to be considered by the proposal evaluation committee in determining which Offeror(s) will be selected for interviews/discussions will include, but are not necessarily limited to:

a) Qualification and experience of staff assigned to this contract; b) Availability and time commitment of staff assigned to this contract; ¢) Understanding of the project and the scope of services requested in this RFP; d) Recent relevant experience relative to publicly owned water and sewer systems; e) Approach or method of providing the requested services; f) Methods for ensuring accountability and responsiveness to the County; g) Non-Binding Estimate of Cost (to be provided at the interview stage); h) The results of interviews and/or discussions with Offerors; and i) References. REJECTION OF PROPOSALS

The County of Russell reserve the right to cancel this Request for Proposal or reject any or all proposals received.

PROPOSAL ACCEPTANCE PERIOD

Any proposal in response to this RFP shall be valid for ninety (90) days. At the end of the ninety days, the offer may be withdrawn at the written request of the Offeror. If the offer is not promptly withdrawn (within 5 business days) at that time, it remains in effect until an award is made or the solicitation is canceled.

QUESTIONS/COMMENTS CONCERNING THIS RFP Pursuant to Virginia Code §2.2-4316, questions or comments concerning this RFP shall be

submitted in writing via email to [email protected]_or by regular mail to Lonzo Lester, P.O. Box 1207, Lebanon, VA 24266.

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CONTRACT AWARD

The award of any contract will be made in accordance with the statutes for competitive negotiation for professional contracts contained in Virginia Code § 2.2-4301. It is the County’s intent to enter into a contract with the successful Offeror. If the County determines in writing and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror. Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the County will provide email notification to all offerors.

NOTICE OF AWARD/PROTEST

All offerors shall be provided a written Notice of Award via email. Any offeror who desires to protest the decision to award the contract shall submit such protest in writing to Lonzo Lester, County Administrator, P.O. Box 1207, Lebanon, Virginia 242466 no later than ten days after the announcement of the decision to award. The written protest shall include the basis for the protest and the relief sought. The County Administrator shall issue a decision in writing within ten days stating the reasons for the action taken. This decision shall be final unless the offeror appeals within ten days of receipt of such written decision by invoking administrative procedures meeting the standards of § 2.2-4365, Code of Virginia, if available, or in the alternative by instituting legal action as provided in § 2.2-4364. Nothing in this subsection shall be construed to permit an offeror to challenge the validity of the terms or conditions of the Request for Proposal.

Pending final determination of any protest or appeal, the validity of a contract awarded and accepted in good faith in accordance with this RFP shall not be affected by the fact that a protest or appeal has been filed.

ETHICS IN PUBLIC CONTRACTING

By submitting a proposal, Offeror certifies that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier or subcontractor in connection with their proposal, and that it has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Furthermore, the provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2- 4377 of the Virginia Code, pertaining to bidders, offerors, contracts and subcontractors, are applicable to this RFP, as are the provisions, requirements, and prohibitions contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.

QUALIFICATIONS OF OFFEROR

The County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform/provide the Services/deliverables and the Offeror shall furnish to the County all such information and data for this purpose as may be requested.
The County reserves the right to inspect Offeror’s physical facilities prior to award to satisfy questions regarding the Offeror’s capabilities. The County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to satisfy the

CONTRACT AWARD

The award of any contract will be made in accordance with the statutes for competitive negotiation for professional contracts contained in Virginia Code § 2.2-4301. It is the County’s intent to enter into a contract with the successful Offeror. If the County determines in writing and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror. Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the County will provide email notification to all offerors.

NOTICE OF AWARD/PROTEST

All offerors shall be provided a written Notice of Award via email. Any offeror who desires to protest the decision to award the contract shall submit such protest in writing to Lonzo Lester, County Administrator, P.O. Box 1207, Lebanon, Virginia 242466 no later than ten days after the announcement of the decision to award. The written protest shall include the basis for the protest and the relief sought. The County Administrator shall issue a decision in writing within ten days stating the reasons for the action taken. This decision shall be final unless the offeror appeals within ten days of receipt of such written decision by invoking administrative procedures meeting the standards of § 2.2-4365, Code of Virginia, if available, or in the alternative by instituting legal action as provided in § 2.2-4364. Nothing in this subsection shall be construed to permit an offeror to challenge the validity of the terms or conditions of the Request for Proposal.

Pending final determination of any protest or appeal, the validity of a contract awarded and accepted in good faith in accordance with this RFP shall not be affected by the fact that a protest or appeal has been filed.

ETHICS IN PUBLIC CONTRACTING

By submitting a proposal, Offeror certifies that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier or subcontractor in connection with their proposal, and that it has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Furthermore, the provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2- 4377 of the Virginia Code, pertaining to bidders, offerors, contracts and subcontractors, are applicable to this RFP, as are the provisions, requirements, and prohibitions contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.

QUALIFICATIONS OF OFFEROR

The County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform/provide the Services/deliverables and the Offeror shall furnish to the County all such information and data for this purpose as may be requested. The County reserves the right to inspect Offeror’s physical facilities prior to award to satisfy questions regarding the Offeror’s capabilities. The County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to satisfy the

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County that such Offeror is properly qualified to carry out the obligations of the contract and to provide the Services and/or furnish the goods contemplated therein.

DEBARMENT STATUS

By submitting their proposals, Offerors certify that they are not currently debarred by the Commonwealth of Virginia, Russell County, Virginia, or any other locality from submitting bids or proposals on contracts for the type of Services/deliverables covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

In compliance with this Request for Proposals and to all the conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal or as mutually agreed upon in writing by subsequent negotiation.

Company Name and Address:

Date:

Name:

Title:

Telephone:

Email:

Signature:

County that such Offeror is properly qualified to carry out the obligations of the contract and to provide the Services and/or furnish the goods contemplated therein.

DEBARMENT STATUS By submitting their proposals, Offerors certify that they are not currently debarred by the Commonwealth of Virginia, Russell County, Virginia, or any other locality from submitting bids or proposals on contracts for the type of Services/deliverables covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

In compliance with this Request for Proposals and to all the conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal or as mutually agreed upon in writing by subsequent negotiation,

Company Name and Address:

Date:

Name:

Title:

Telephone:

Email:

Signature:

10

SCOPE OF SERVICES

The Lane Group (TLG) proposes to provide the following Professional Engineering Services to the Russell County Board of Supervisors for the proposed project:

Task 1: PROJECT DEVELOPMENT/COORDINATION MEETINGS: TLG will attend meetings as required and necessary to complete the project. It is anticipated that meeting(s) could be required with both Authority staffs, the Virginia Department of Health-Office of Drinking Water, the Virginia Department of Environmental Quality, USDA- Rural Development, Virginia Resources Authority, the Virginia Department of Housing and Community Development and others. Additionally, TLG will provide monthly project status reports and will be available to attend Board of Supervisor meetings if requested. A “kick-off” meeting will be held to discuss the Project, the Preliminary Work Plan and information needed from Authority staffs. Task 2: PRELIMINARY ENGINEERING REPORT: A Preliminary Engineering Report (PER) will be prepared to evaluate the Authorities’ structures, organization, and water and sewer systems. The PE.R will include the following items for both Authorities: • Review of the staffing levels of the two Authorities, including staff

experience, expertise, and education. Review of organizational structure of both Authorities relating to the accomplishments of the goals established by the Board of Supervisors.

• Evaluation of existing water distribution and sewage collection system conditions. • Evaluation of water production and customer billing records with respect to water loss.

• Evaluation of existing water treatment plant and sewage treatment plant conditions.

• Evaluation of sewage discharge and customer billings records with respect to 1/1.

• Evaluation of water and sewer customer rates and system budget finances.

• Evaluation of nearby areas for potential water and sewer service expansions. • Evaluation of potential water and sewer interconnections with adjacent localities.

The PER will be prepared in the format required by the targeted funding agencies involved in Task 1 above.

Task 3: REVIEW MEETING: A Review Meeting will be held with the Authorities to report the findings of the PER, to discuss strengths and weaknesses and to receive input on how to address these in the potential reorganization.

Task 4: DEVELOP OPTIONS FOR CONSOLIDATION OR DEVELOPMENT OF A NEW AGENCY TO SERVE THE CITIZENS OF RUSSELL COUNTY: Following completion of the Preliminary Engineering Report and Review Meetings and considering the comments received and issues brought forward, TLG will prepare options for consolidation or reorganization. Each option will be reviewed based upon the ability of the option to meet the goals set by the Board of Supervisors. Positives and negatives of each option will be identified and compared to a “Take No Action” alternative.

SCOPE OF SERVICES

‘The Lane Group (TLG) proposes to provide the following Professional Engineering Services to the Russell County Board of Supervisors for the proposed project:

Task 1: PROJECT DEVELOPMENT/COORDINATION MEETINGS: TLG will attend meetings as required and necessary to complete the project. It is anticipated

that meeting(s) could be required with both Authority staffs, the Virginia Department of Health-Office of Drinking Water, the Virginia Department of Environmental Quality, USDA~ Rural Development, Virginia Resources Authority, the Virginia Department of Housing and Community Development and others. Additionally, TLG will provide monthly project status reports and will beavailable to attend Board of Supervisor meetings if requested. A “kick-off” meeting will be held to discuss the Project, the Preliminary Work Plan and information needed from Authority staff.

‘Task2: PRELIMINARY ENGINEER INGREPORT: A Preliminary Engineering Report (PER) will be prepared to evaluate the Authorities! structures, organization, and water and sewer systems. The PER will include the following items for both Authorities:

  • Review of the staffing levels of the two Authorities, including staff

experience, expertise, and education. Review of organizational structure of

both Authorities relating to the accomplishments of the goals established by the Board of Supervisors.

  • Evaluation of existing water distribution and sewage collection system conditions.

  • Evaluation of water production and customer billing records with respect to water loss.

  • Evaluation of existing water treatment plant and sewage treatment plant conditions.

  • Evaluation of sewage discharge and customer billings records with respect to 1/1.

  • Evaluationofwaterand sewercustomerratesandsystem budget finances.

  • Evaluation of nearby areas for potential water and sewer service expansions.

  • Evaluation of potential water and sewer interconnections with adjacent localities.

‘The PER will be prepared in the format required by the targeted funding agencies involved in Task | above.

Task 3: REVIEW MEETING: A Review Meeting will be held with the Authorities to report the findings of the PER, to discuss strengths and weaknesses and to receive input on how to address these in the potential reorganization.

Task 4: DEVELOP OPTIONS FOR CONSOLIDATION OR DEVELOPMENT OF A NEW AGENCY TO SERVE THE CITIZENS OF RUSSELL COUNTY: Following completion of the Preliminary Engineering Report and Review Meetings and considering the comments received and issues brought forward, TLG will prepare options for consolidation or reorganization. Each option will be reviewed based upon the ability of the option to meet the goals set by the Board of Supervisors. Positives and negatives of each option will be identified and compared to a “Take No Action” alternative.

Task 5: FINAL REPORT AND CLOSE OUT MEETING: After options are developed and evaluated, a final report will be prepared and presented to the Board of Supervisors and others as directed by the Board. The Final Report will also identify costs associated with implementing the recommendations of the Study and will define funding options to implement the recommended course of action. Possible funding sources include USDA-Rural Development and the Virginia Department of Health, among others.

Task 5: FINAL REPORT AND CLOSE OUT MEETING: Afier options are developed and evaluated, a final report will be prepared and presented to the Board of Supervisors and others as directed by the Board. The Final Report will also identify costs associated with implementing the recommendations of the Study and will define funding options to implement the recommended course of action. Possible funding sources include USDA-Rural Development and the Virginia Department of Health, among others.

ENGINEERING SERVICES RFP
INTERVIEW QUESTIONS

  1. WORK PLAN DEVELOPMENT

• What experience does your firm have in performing similar consolidation work plans on a project of this scale?

• How do you see the firm’s responsibilities starting and ending regarding work plan design and acceptance?

• What does your firm see as the recommended method/process for the development of the consolidation work plan (i.e. collaborating with authorities and partners on the work plan)?

• What is the preliminary engineering and evaluation reports concerning water & sewage systems, equipment, staff, infrastructure, financial, and funding methods the firm will be preparing and presenting to the board?

  1. WORK PLAN TEAM AVAILABILITY

• What is the firms schedule and its availability to work on this project?

• Who will be the contact person and assignment during the project?

• What is the amount of time to expect between the different work plan tasks?

ENGINEERING SERVICES RFP INTERVIEW QUESTIONS

  1. WORK PLAN DEVELOPMENT

© What experience does your firm have in performing similar consolidation work plans on a project of this scale?

  • How do you see the firm’s responsibilities starting and ending regarding work plan design and acceptance?

© What does your firm see as the recommended method/process for the development of the consolidation work plan (ie. collaborating with authorities and partners on the work plan)?

© What is the preliminary engineering and evaluation reports concerning water & sewage systems, equipment, staff, infrastructure, financial, and funding methods the firm will be preparing and presenting to the board?

  1. WORK PLAN TEAM AVAILABILITY

© What is the firms schedule and its availability to work on this project?

© Who will be the contact person and assignment during the project?

© What is the amount of time to expect between the different work plan tasks?

• How would you suggest the County expedite the consolidation work plan?

  1. ADVANTAGES TO USING YOUR FIRM

• What added value do you see regarding the use of your firm?

• How accurate have your cost estimating efforts concerning consolidation projects been in the past?

• During work plan phase, will the firm be assessing/considering efficiency of operations and maintenance of the systems?

  1. BASIS OF COMPENSATION

• Non-Binding Estimate of Cost?

• How would you handle a request for a Change Order?

  • How would you suggest the County expedite the consolidation work plan?
  1. ADVANTAGES TO USING YOUR FIRM.

© What added value do you see regarding the use of your firm?

© How accurate have your cost estimating efforts concerning consolidation projects been in the past?

¢ During work plan phase, will the firm be assessing/considering efficiency of operations and maintenance of the systems?

4, BASIS OF COMPENSATION

© Non-Binding Estimate of Cost?

© How would you handle a request for a Change Order?

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Russell County Public Service Authorities

Consolidation Work Plan

Study Approach

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Russell County Public Service Authorities

Consolidation Work Plan

Study Approach

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Russell County Consolidation Study 

We understand that Russell County wishes to consolidate the two 
Service Authorities currently in operation. To do this, while attaining 
the goals set for the consolidation, will require a thoughtful and 
deliberate approach. In our opinion, the keys to this approach are: 

• Effective communication 

• Evaluation of the strengths and weaknesses of both Authorities 

• Development of a plan to maximize the strengths and eliminate 
weaknesses ---

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Russell County Consolidation Study

We understand that Russell County wishes to consolidate the two
Service Authorities currently in operation. To do this, while attaining
the goals set for the consolidation, will require a thoughtful and
deliberate approach. In our opinion, the keys to this approach are:

* Effective communication

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County legal and financial advisors

Two Authorities’ governing boards

Authorities’ staffs

Authorities’ legal councils and financial advisors
Potential funding agencies

Public

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Russell County Consolidation Study 

Evaluation of Strengths and Weaknesses 

Organizational structure 

Staffing levels 

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Rates and budgets 

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Evaluation of Strengths and Weaknesses

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Physical condition of existing systems
Financial condition of existing systems
Rates and budgets

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Unique funding opportunities

Legislative requirements

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Russell County Consolidation Study 

Approach 

Two Public Service Authorities currently provide utility services in Russell 
County. These are the Russell County Public Service Authority and the 
Castlewood Water and Sewer Authority. Both Authorities provide water and 
sewer service to various residents of the County. Both have some water 
production capability and both provide water distribution and storage; 
wastewater collection and transport; and subcontract wastewater treatment. 
The Russell County Public Service Authority operates a wastewater treatment 
facility for the community of Dante. Much of the Authorities' water/sewer 
infrastructure was developed many years ago. 

The customer base served by both Authorities is relatively small and thus 
providing service can be financially challenging. Various funding and 
regulatory agencies have encouraged the County to consolidate these 
systems. For these and other reasons, the Russell County Board of 
Supervisors desires to have a comprehensive evaluation and analysis of the 
operational and organizational structures of the two Authorities and the 
development of a two phased Reorganization Work Plan. 

The goals of the Russell County Board of Supervisors for this 
effort would include: 

• To reduce and/or stabilize customer rates 

• Improve efficiencies of operation and maintenance (O&M) 

• Reduce costs of O&M 

• Avoid complexities in the operation and maintenance of 
the new entity 

• Improve the quality of service and expand the service area 
to increase customers. 

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Russell County Consolidation Study

Approach

Two Public Service Authorities currently provide utility services in Russell
County. These are the Russell County Public Service Authority and the
Castlewood Water and Sewer Authority. Both Authorities provide water and
sewer service to various residents of the County. Both have some water
production capability and both provide water distribution and storage;
wastewater collection and transport; and subcontract wastewater treatment.
The Russell County Public Service Authority operates a wastewater treatment
facility for the community of Dante. Much of the Authorities’ water/sewer
infrastructure was developed many years ago.

The customer base served by both Authorities is relatively small and thus
providing service can be financially challenging. Various funding and
regulatory agencies have encouraged the County to consolidate these
systems. For these and other reasons, the Russell County Board of
Supervisors desires to have a comprehensive evaluation and analysis of the
operational and organizational structures of the two Authorities and the
development of a two phased Reorganization Work Plan.

The goals of the Russell County Board of Supervisors for this
effort would include:

© To reduce and/or stabilize customer rates
e Improve efficiencies of operation and maintenance (O&M)
e Reduce costs of O&M

e Avoid complexities in the operation and maintenance of
the new entity

e Improve the quality of service and expand the service area
to increase customers.

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Russell County Consolidation Study 

Approach cont'd 

SCOPE OF SERVICES 

The Lane Group (TLG) proposes to provide the following Professional 
Engineering Services to the Russell County Board of Supervisors for the 
proposed project: 

Task 1: PROJECT DEVELOPMENT/COORDINATION MEETINGS: TLG will 
attend meetings as required and necessary to complete the project. It is 
anticipated that meeting(s) could be required with both Authorities' staffs, 
Virginia Department of Health-Office of Drinking Water, Virginia Department of 
Environmental Quality, USDA-Rural Development, Virginia Resources Authority, 
Department of Housing and Community Development and others. 
Additionally, TLG will provide monthly project status reports and will be 
available to attend Board of Supervisor meetings if requested. A "kick-off" 
meeting will be held to discuss the Project, the Preliminary Work Plan and 
information needed by the Authorities' staffs. 

Task 2: PRELIMINARY ENGINEERING REPORT: A Preliminary Engineering 
Report (PER) will be prepared to evaluate the Authorities' structures, 
organization and water and sewer systems. The PER will include the following 
items for both Authorities: 

• Review of the staffing levels of the two Authorities including staff 
experience, expertise, and education 

• Review of organizational structures of both Authorities relating to the 
accomplishment of the goals established by the Board of Supervisors 

• Evaluation of existing water distribution and sewage collection system 
conditions 

• Evaluation of water production and customer billing records with respect 
to water loss 

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surveying 

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Russell County Consolidation Study

Approach cont’d

SCOPE OF SERVICES

The Lane Group (TLG) proposes to provide the following Professional
Engineering Services to the Russell County Board of Supervisors for the
proposed project:

Task 1: PROJECT DEVELOPMENT/COORDINATION MEETINGS: TLG_ will
attend meetings as required and necessary to complete the project. It is
anticipated that meeting(s) could be required with both Authorities’ staffs,
Virginia Department of Health-Office of Drinking Water, Virginia Department of
Environmental Quality, USDA-Rural Development, Virginia Resources Authority,
Department of Housing and Community Development and others.
Additionally, TLG will provide monthly project status reports and will be
available to attend Board of Supervisor meetings if requested. A “kick-off”
meeting will be held to discuss the Project, the Preliminary Work Plan and
information needed by the Authorities’ staffs.

Task 2: PRELIMINARY ENGINEERING REPORT: A Preliminary Engineering

Report (PER) will be prepared to evaluate the Authorities’ structures,

organization and water and sewer systems. The PER will include the following

items for both Authorities:

e Review of the staffing levels of the two Authorities including staff
experience, expertise, and education

e Review of organizational structures of both Authorities relating to the
accomplishment of the goals established by the Board of Supervisors

e Evaluation of existing water distribution and sewage collection system
conditions

e Evaluation of water production and customer billing records with respect
to water loss

e the
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I 
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Russell County Consolidation Study 

Approach cont'd 

• Evaluation of existing water treatment plant and sewage treatment plant 
conditions 

• Evaluation of sewage discharge and customer billings records with 
respect to I/I 

• Evaluation of water and sewer customer rates and system budget 
finances 

• Evaluation of nearby areas for potential water and sewer service 
expansions 

• Evaluation of potential water and sewer interconnection with adjacent 
localities 

The PER will be prepared in the format required by the targeted funding 
agencies involved in Task 1 above. 

Task 3: REVIEW MEETING: A review meeting will be held with the 
Authorities to report the findings of the PER, to discuss strengths and 
weaknesses, and to receive input on how to address these in the potential 
reorganization . 

Task 4: DEVELOP OPTIONS FOR CONSOLIDATION OR DEVELOPMENT OF 

A NEW AGENCY TO SERVE THE CITIZENS OF RUSSELL COUNTY: Following 
completion of the Preliminary Engineering Report and review meetings and 
taking into account the 

comments received and issues brought forward, TLG will prepare options for 
consolidation or reorganization. Each option will be reviewed based upon 
the ability of the option to meet the Goals set by the Board of Supervisors. 
Positives and negatives of each option will be identified and compared to a 
"Take No Action" alternative . 

• I ~' LthAe engineeri11g I..: orchilecfu1e 
surveying 

G R Q LJ P cnvironmcntol 

wv-.w.thelo negrouriinc.com 

Russell County Consolidation Study

Approach cont'd

e Evaluation of existing water treatment plant and sewage treatment plant
conditions

e Evaluation of sewage discharge and customer billings records with
respect to I/I

e Evaluation of water and sewer customer rates and system budget
finances

e Evaluation of nearby areas for potential water and sewer service
expansions

e Evaluation of potential water and sewer interconnection with adjacent
localities

The PER will be prepared in the format required by the targeted funding
agencies involved in Task 1 above.

Task 3: REVIEW MEETING: A review meeting will be held with the
Authorities to report the findings of the PER, to discuss strengths and
weaknesses, and to receive input on how to address these in the potential

reorganization.

Task 4: DEVELOP OPTIONS FOR CONSOLIDATION OR DEVELOPMENT OF
A NEW AGENCY TO SERVE THE CITIZENS OF RUSSELL COUNTY: Following
completion of the Preliminary Engineering Report and review meetings and
taking into account the

comments received and issues brought forward, TLG will prepare options for
consolidation or reorganization. Each option will be reviewed based upon
the ability of the option to meet the Goals set by the Board of Supervisors.
Positives and negatives of each option will be identified and compared to a
“Take No Action” alternative.

e the
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Russell County Consolidation Study 

Approach cont'd 

Task 5: FINAL REPORT AND CLOSE OUT M EETING: After options are 
developed and evaluated, a final report will be prepared and presented to the 
Board of Supervisors and others as directed by the Board. The final report will 
also identify costs associated with implementing the recommendations of the 
Study and will define funding options to implement the recommended course 
of action. Possible funding sources include USDA-Rural Development and the 
Virginia Department of Health, among others. 

. 1 ~' tlhAe engineefing I.! orch1tecfu1e 
surveying G R Q U P cnvi1onmcntol 

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Russell County Consolidation Study

Approach cont'd

Task 5: FINAL REPORT AND CLOSE OUT MEETING: After options are
developed and evaluated, a final report will be prepared and presented to the
Board of Supervisors and others as directed by the Board. The final report will
also identify costs associated with implementing the recommendations of the
Study and will define funding options to implement the recommended course
of action. Possible funding sources include USDA-Rural Development and the
Virginia Department of Health, among others.

GROUPI:

elanegraupe-com

‘LSP





October 29, 2018 

Rebecca Dye, Chair 

FRANK KILGORE, P. C. 
Attorney at Law 

P.O. Drawer 1210 
St. Paul, Virginia 2.+283 

Telephone: (276) 762-2201 Fax: (276) 762-5593 
Email: fra nk(a>fkilgore.net 

Russell County Board of Supervisors 
137 Highland Drive 
Lebanon, VA 24266 VIA EMAIL & MAIL 

Chair Dye: 

I enjoyed our recent meeting with Lonzo to discuss the potential legal options 
regarding the public service entities in Russell County. 

Pursuant to the recent vote by county supervisors to retain our law firm to research, 
advise and possibly represent Russell County in this specific matter our fees are as 
follows: my prevailing hourly fee is $225 per hour but for public and non profit entities 
that fee is reduced to $150 per hour; my daughter Joyce normally bills at $175 which 
will be reduced to $125 and our senior legal assistants are billed at $100 per hour 
which will be reduced to $75. 

We use the lower fee positions when feasible to cut costs. We bill monthly and in 
addition to our fees we advance and bill for our out of pocket expenses such as filing 
and depositions fees and expert witnesses if needed. 

Before choosing an expert we will consult with the county administrator to see if the 
County already has someone under retainer that will qualify. I don't expect the need for 
experts except in the event of audits and related court testimony. 

Joyce and I are researching the applicable law and procedures to determine what 
options are available plus a preliminary review of expenditures and budgets. That way 
we can lay out options and strategies for the board to consider. 

Thank you. 

Sincerely, 

~ 
Frank Kilgore 

FK / jk 

FRANK KILGORE, P. C.

Attorney at Law
P.O, Drawer 1210

St. Paul, Virginia 24283
Telephone: (276) 762-2301 Fax: (276) 7
Email: frankittkilgore.net

October 29, 2018

Rebecca Dye, Chair

Russell County Board of Supervisors

137 Highland Drive

Lebanon, VA 24266 VIA EMAIL & MAIL

Chair Dye:

| enjoyed our recent meeting with Lonzo to discuss the potential legal options
regarding the public service entities in Russell County.

Pursuant to the recent vote by county supervisors to retain our law firm to research,
advise and possibly represent Russell County in this specific matter our fees are as
follows: my prevailing hourly fee is $225 per hour but for public and non profit entities
that fee is reduced to $150 per hour; my daughter Joyce normally bills at $175 which
will be reduced to $125 and our senior legal assistants are billed at $100 per hour
which will be reduced to $75.

We use the lower fee positions when feasible to cut costs. We bill monthly and in
addition to our fees we advance and bill for our out of pocket expenses such as filing
and depositions fees and expert witnesses if needed.

Before choosing an expert we will consult with the county administrator to see if the
County already has someone under retainer that will qualify. | don’t expect the need for
experts except in the event of audits and related court testimony.

Joyce and | are researching the applicable law and procedures to determine what
options are available plus a preliminary review of expenditures and budgets. That way
we can lay out options and strategies for the board to consider.

Thank you.

Sincerely,

Frank Kilgore

FK/jk




From: Kim Short
To: Steve Breeding; [email protected]; Carl Rhea; [email protected];

[email protected]; [email protected]
Cc: Lonzo Lester
Subject: Resignation
Date: Tuesday, October 2, 2018 8:39:09 AM

Good morning, everyone.

It is with a large amount of sadness, I am offering you all my resignation from my position with Russell County. I
believe we have moved the needle for this county over the last few years, and I never saw a future that didn’t
involve fighting for change in this community. However, I have been offered an opportunity to make a difference in
other ways, and most importantly, to have my kids covered by health insurance, which has been a huge and constant
financial worry for me since February.

Last night’s meeting was a very bittersweet one for me, as I sat down and watched my tourism committee step up.
You have some good people who want to make a difference. I ask that you please listen to them and help and guide
them. They’re worth it and they can make the difference I always wanted to make.

Thank you all for the opportunity to serve for these last few years and for your confidence in me to represent Russell
County. Because I appreciate that, I am giving you what could be the longest notice in county history. My
approximate start date is January 1. I hope that you all will use the next 3 months to find a good candidate and allow
me to make sure they are well integrated into the county before I leave, and also to evaluate the priorities of the
board before bringing that candidate in.

Thank you again,

Kim Short

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
From: 46m Shot

To: ‘Steve Breeding; [email protected]; Carl Rhea; david [email protected];
louwallace@nuselleountyvaus; cdye@risselLKt2 vas

ce: ‘Lonzo Lester

Subject: Resignation

Date: Tuesday, October 2, 2018 8:39:09 AM

Good morning, everyone.

It is with a large amount of sadness, | am offering you all my resignation from my position with Russell County. I
believe we have moved the needle for this county over the last few years, and I never saw a future that didn’t
involve fighting for change in this community. However, I have been offered an opportunity to make a difference in
other ways, and most importantly, to have my kids covered by health insurance, which has been a huge and constant
financial worry for me since February.

Last night's meeting was a very bittersweet one for me, as I sat down and watched my tourism committee step up.
‘You have some good people who want to make a difference. 1 ask that you please listen to them and help and guide
them, They're worth it and they can make the difference I always wanted to make.

Thank you all for the opportunity to serve for these last few years and for your confidence in me to represent Russell
County. Because I appreciate that, | am giving you what could be the longest notice in county history. My
approximate start date is January 1. hope that you all will use the next 3 months to find a good candidate and allow
me to make sure they are well integrated into the county before I leave, and also to evaluate the priorities of the
board before bringing that candidate in.

Thank you again,

Kim Short




October 29, 2018 

Dear Lonzo, 

Please accept this letter as notice of my resignation from my position as secretary of the Russell 

County Administrator's Office. My last day of employment will be Friday, November 9, 2018. 

Thank you for the opportunities you have provided me during my time with Russell County. I 

am more than grateful to have had the opportunity of working in this office and with these 

individuals. The skillsets that I have learned and gained will be greatly used in my future 

position. 

It has been such a pleasure working in this office over the last two years. If I can be of any 

assistance during this transition, please let me know. 

Sincerely, 

Kaylin Ervin 

October 29, 2018
Dear Lonzo,

Please accept this letter as notice of my resignation from my position as secretary of the Russell
County Administrator's Office. My last day of employment will be Friday, November 9, 2018.

Thank you for the opportunities you have provided me during my time with Russell County. |
am more than grateful to have had the opportunity of working in this office and with these
individuals. The skilisets that | have learned and gained will be greatly used in my future
position,

It has been such a pleasure working in this office over the last two years. If | can be of any
assistance during this transition, please let me know.

Sincerely,

Kays Com)

Kaylin Ervin





Hire Date 11/1/2016 11/1/2016 5/1/2017 6/1/2018
Job Title

Current Proposed Current Proposed Current Proposed Current Proposed
Salary 27,591.41$          $31,200.00 27,050.40$          $29,640.00 25,310.69$          $29,120.00 24,814.40$          $30,160.00
Fica 211.07$                0.77% $238.68 206.94$                0.77% $226.75 193.63$                0.77% $214.81 189.83$                0.77% $230.72
Ret 3,228.19$            11.70% $3,650.40 3,164.90$            11.70% $3,467.88 2,961.35$            11.70% $3,285.36 2,903.28$            11.70% $3,528.72
GroupLife 143.48$                0.52% $162.24 140.66$                0.52% $154.13 131.62$                0.52% $146.02 129.03$                0.52% $156.83
HIC 57.94$                  0.21% $65.52 56.81$                  0.21% $62.24 53.15$                  0.21% $58.97 52.11$                  0.21% $63.34
VLDP 198.66$                0.72% $224.64 194.76$                0.72% $213.41 182.24$                0.72% $202.18 178.66$                0.72% $217.15
Health 10,105.92$          10,105.92$   14,035.56$          14,035.56$   10,105.92$          $10,105.92 -$                      -$            
Dental 430.22$                430.22$        253.44$                253.44$        430.22$                $430.22 -$                      -$            
Vision 40.32$                  40.32$           32.76$                  32.76$           40.32$                  $40.32 -$                      -$            

Total 42,007.21$          $46,117.94 45,136.22$          $48,086.17 39,409.13$          $43,603.79 28,267.32$          $34,356.76

Hours 2,080 2,080 2,080 2,080 2,080 2,080 2,080 2,080
Hourly 13.27$                  $15.00 13.01$                  $14.25 12.17$                  $14.00 11.93$                  $14.50
Difference $4,110.73 $2,949.94 $4,194.66 $6,089.44

Total Difference $17,344.77

Mike Lester
Everett Davis
Melissa Couch
Chad Short

Buchanan 16.00$                  
Scott 14.50$                  
Dickenson 14.50$                  
Washington 14.37$                  

Loader Operator, Backup Scale, has CDL

JOB DESCRIPTION

SURROUNDING COUNTIES HOURLY RATES

Roll off Truck Driver, CDL
Roll off Truck Driver, CDL
Scale Operator, Waste Management Facility Operator License Class 1

Rolloff Driver Scale Operator Rolloff DriverLoader Operator/Backup Rolloff Driver

Russell County Solid Waste Employee Salary & Benefits
Current Salary

M. Lester Melissa Couch Everett DavisChad Shortt

Russell County Solid Waste Employee Salary & Benefits

Current Salary

Lester ‘Melissa Couch Chad shortt Everett Davis
Hire Date 11/1/2016 11/1/2016 9/1/2017, 6/1/2018
lob Tile Rollo Oriver Scale Operator Loader Operatr/Backup Raitt Driver __|Rolloff Driver

Current Proposed _| Current Proposed | Current Proposed | __ Current Proposed
Salary $ 27,591.41 $31,200.00] $ 27,050.40 $29,640.00] $ 25,310.69 $29,120.00] $ 24,814.40 $30,160.00}
Fica $ 211.07 0.77% $238.68] $ 206.94 0.77% $226.75] $ 193.63 0.77% — $214.81) $ 189.83, 0.77% — $230.72
Ret $ 3,228.19 11.70% $3,650.40} $ 3,164.90 11.70% — $3,467.88) $ 2,961.35 11.70% $3,285.36] $ 2,903.28 11.70% $3,528.72
|Grouplife $ 143.48 0.52% $162.24] $ 140.66 0.52% $154.13] $ 131.62, 0.52% $146.02] $ 129.03 0.52% $156.83]
HIC $ $7.94 0.21% $65.52] $ 56.81 0.21% $62.24) $ 53.15 0.21% $58.97] $ $2.11 0.21% $63.34]
[VLDP $ 198.66 0.72% $224.64] $ 194.76 0.72% $213.41) $ 182.24 0.72% __ $202.18] $ 178.66 0.72% __ $217.15]
Health: $ 10,105.92 $ 10,105.92 | $ 14,035.56 '$ 14,035.56 | $ 10,105.92 $10,105.92] $ - $ -
Dental $ 430.22 $ 430.22) $5 253.44 $253.44) 5 430.22 $430.22| $ : $ :
Vision $ 40.32 $ 40.32 | $ 32.76 $ 32.76 | $ 40.32 $40.32] $ - $ -
|Total $ 42,007.21 $46,117.94] $ 45,136.22 $48,086.17] $39,409.13 $43,603.79] $ 28,267.32 $34,356.76]
Hours 2,080 2,080] 2,080 2,080] 2,080 2,080] 2,080 2,080]
Hourly $ 13.27 $15.00] $ 13.01 $14.25] $ 12.17 $14.00] $ 11.93 $14.50]
Difference $4,110.73 $2,949.94 $4,194.66 $6,089.44
Total Difference ($17,344.77

JOB DESCRIPTION

Mike Lester
Everett Davis,
Melissa Couch
Chad Short

Roll off Truck Driver, CDL
Roll off Truck Driver, CDL

Scale Operator, Waste Management Facility Operator License Class 1

Loader Operator, Backup Scale, has CDL

SURROUNDING COUNTIES HOURLY RATES

Buchanan $ 16.00
Scott $ 14.50
Dickenson $ 14.50
Washington $ 14.37





VIRGINIA:

IN THE CIRCUIT COURT OF THE COUNTY OF RUSSELL

IN RE: SPECIAL ELECTION FOR THE OFFICE OF TREASURER OF RUSSELL COUNTY, VIRGINIA

PETITION

‘To the Honorable Judge of Said Court:

Comes noe the Petitioner, the Russell County Board of Supervisors, pursuant to Virginia Code
24,2-228.1, and respectfully represents as follows:

1. Patrick L. Thompson, Treasurer of Russel! County, Virginla, has submitted to Pettitioner his
letter of resignation dated January 5, 2019. Mr. Thompson’s resignation is effective
February 15, 2019 which is less than 1(one) year of the next general election. A copy of his
letter of resignation is attached as Exhibit A.

2. Due to Mr. Thompson’s resignation as Treasurer of Russell County, Virginia, there is now a
vacancy in the office of Treasurer.

3. Section24,2-228-681(A) requires the Petitioner to file this Petition to request the Court to
issue a writ of election to fill the vacancy In the office of Treasurer of Russell County,
Virginia as set forth in Article 5 (24.2-681 et seq.) of Chapter 6 of Title 24.2.

4, Since the vacancy in the office of Treasurer of Russell County has occurred less than 1(one)
year of the next general election, the-Petitioner request that the special election for the
office of Treasurer be held on the date of the next general election, on November 5, 2019.

WHEREFORE, your Petitioner, the Russell County Board of Supervisors, respectfully requests
that the Court, pursuant to 24.2-228.1 of the Code of Virginia(1950), as amended, issue a writ
of election to fill the vacancy in the office of Treasurer of Russeil County, Virginia as set forth in
Article 5 (24.2-681 et seq.) of Chapter 6 of Title 24.2

RUSSELL COUNTY BOARD OF SUPERVISORS

-By Counsel_





                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
Board of Supervisors Information Item:  B-1 

137 Highland Drive       Presenter: BOS 
Lebanon, VA 24266 

Meeting: 11/5/17   6:00 PM 
 

 
Recognition  
 

1. Castlewood Club Scout Pack 412 & American Legion Post 
 

Staff Recommendation: 
 

Presentation – Informational Purposes Only. 
 

Suggested Motion: 
 

No Motion Required.  
 

ATTACHMENTS: 
• Certificates 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Information Item: B-1
137 Highland Drive Presenter: BOS
Lebanon, VA 24266

11/5/17_6:00 PM

Meetin:

Recognition

1, Castlewood Club Scout Pack 412 & American Legion Post
Staff Recommendation:

Presentation — Informational Purposes Only.

Suggested Motion:
No Motion Required

ATTACHMENTS:
+ Certificates

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




~ . !1/ 
~ppreciatio11 

The Russell County Board of Supervisors honors 

Castlewood Cub Scout Pack 412 
Brian Casey, Scout Leader 

Outstanding contributions on the Buddy Bench Project 
for the Russell County Elementary Schools 

Rebecca Dye, Chair Date 
Russell County Board of Supervisors 

The Russell County Board of Supervisors honors

- Castlewood Cub Scout Pack 412

Brian Casey, Scout Leader

Outstanding contributions on the Buddy Bench Project
for the Russell County Elementary Schools

Rebecca Dye, Chair
Russell County Board of Supervisors





~ !!I 
j\.ppreciatio11 

The Russell County Board of Supervisors honors 

American Legion Post #208 
Outstanding contributions on the Buddy Bench Project 

for the Russell County Elementary Schools 

Rebecca Dye, Chair Date 
Russell County Board of Supervisors 

Contfheate of
Appreciation

The Russell County Board of Supervisors honors

American Legion Post #208

Outstanding contributions on the Buddy Bench Project
for the Russell County Elementary Schools

Rebecca Dye, Chair Date
Russell County Board of Supervisors





                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
Board of Supervisors                                Information Item 

137 Highland Drive                                     Presenters - Various 
Lebanon, VA 24266                    

Meeting:    11/5/18             6:00 PM 
 

 
Presentations 
 

PRESENTATIONS (Informational Only) (Limit 5 Minutes) 
 

1. Charlene Farthing – Friends of RC Animal Shelter 
2. Tim Addington – ISP Regional Coordinator – VITA – RC PSAP/GIS NG9-1-1 
3. Jeff Hayton – Pearson Appraisal Services  

 
 
 

Staff Recommendation: 
 

Presentation – Informational Only. 
 

Suggested Motion: 
 

No Motion Required.  
 

ATTACHMENTS: 
• Presentation 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Information Item
137 Highland Drive Presenters - Various
Lebanon, VA 24266

11/5/18 6:00 PM

Meetin:

Presentations

PRESENTATIONS (Informational Only) (Limit 5 Minutes)
1. Charlene Farthing — Friends of RC Animal Shelter

2. Tim Addington — ISP Regional Coordinator — VITA - RC PSAP/GIS NG9-1-1
3. Jeff Hayton — Pearson Appraisal Services

Staff Recommendation:
Presentation — Informational Only.
Suggested Motion:
No Motion Required.

ATTACHMENTS:
+ Presentation

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




Virginia Information Technologies Agency 

\ 
Julv 1, 201s www.vita.virginia.gov 

Commonwealth of Virginia
Next Generation 9-1-1

July 1, 2018 www. vita.virginia.gov





PSAP/GIS Specific NG9-1-1 Migration Proposal 

Executive Summary 

This migration proposal is being prepared for the Russell County PSAP based on the Fairfax County 
contract with AT&T. Bo Bise shall be the primary contact. 

The Commonwealth has been discussing and planning for next generation 9-1-1 {NG9-1-1) for nearly a 
decade. With significant advances of the technology, capabilities and functionality of an NG network, 
now is the time to move from planning to implementation. The question is not if the Commonwealth 
should deploy NG9-1-1, but rather, how should the Commonwealth deploy NG9-1-1. There is no option 
for not deploying it. Since 9-1-1 is a local service, it is up to each locality to determine how they will 
move forward with NG9-1-1 deployment. To aid that decision, the 9-1-1 Services Board (the Board) 
adopted the Virginia NG9-1-1 Deployment Plan in January 2018. That plan proposed the methodology 
and process to guide the 9-1-1 Services Board and Commonwealth as a whole, through this deployment. 
Fortunately, localities in the Commonwealth are able to leverage a project in Northern Virginia for both 
lessons learned and a procurement vehicle that will make the process significantly easier. Though the 
Board is recommending the Fairfax County contract with AT&T for NG9-1-1 services since it was 
awarded through a competitive process, each locality will need to determine the most appropriate path. 
The Board and VITA are positioned to provide assistance, and to assure a seamless, unified network. 

Regardless of the locality's decision, all stakeholders in the 9-1-1 ecosystem must work together on 
deployment. A primary goal of NG9-1-1 is to ensure calls and information received in one locality can be 
transferred to any surrounding locality even if it is to another state. Accomplishing that will require 
continual coordination, communications and cooperation among the stakeholders throughout the 
deployment process. The cost of failure is too high. Each stakeholder in the 9-1-1 ecosystem must work 
together and ensure a smooth transition to NG9-1-1. 

A Migration Proposal is being developed for each locality (or groups of localities if served by a 
consolidated public safety answering point or PSAP) to provide information about the AT&T solution, 
prerequisite work needed within the PSAP and the expected costs and funding provided by the Board. 
The goal of this document is to provide each PSAP/locality with all of the information needed to 
evaluate the AT&T solution and determine whether it will meet the local needs. No locality should feel 
obligated to accept this proposal as they may use an appropriate procurement process for these 
services. This is simply to provide more information about services that are already available through an 
existing contract. 

The Commonwealth's goal is to have all PSAPs fully deployed with the National Emergency Number 
Association (NENA) i3 standard. This standard states that all 9-1-1 calls are delivered to the PSAP on IP 
circuits with associated caller location data. If the equipment or GIS data in the PSAP is not capable of 
supporting the NENA i3 standard, interim solutions are available. These solutions allow calls to be 
delivered to the PSAP as IP, but then be converted back to analog for interface with the PSAP's systems. 
This interim solution established the PSAP's connection to the ESlnet and will serve as the initial 
migration to NG9-1-1. After system and/or GIS data upgrades are complete the PSAP will be able to 
reach a full i3, NG9-1-1 environment . While AT&T will conduct a more exhaustive assessment after the 
PSAP executes a participation agreement, the review ISP performed for this proposal indicates that the 
Russell County PSAP will need to upgrade their current Vesta 911 software to version 7.2, or have in 
place an i3 functional CHE that has been approved on the AT&T ESlnet™ to be able to implement the full 
NENA i3 standard without the need for any interim or transitional steps. Some work on their GIS data 
will be required, but it should not impact the deployment schedule. 

Version Date: July 1, 2018 Page 1 

Visine information Techoogis Agency

PSAP/GIS Specific NG9-1-1 Migration Proposal

Executive Summary

This migration proposal is being prepared for the Russell County PSAP based on the Fairfax County
contract with AT&T. Bo Bise shall be the primary contact.

‘The Commonwealth has been discussing and planning for next generation 9-1-1 (NG9-1-1) for nearly a
decade. With significant advances of the technology, capabilities and functionality of an NG network,
now is the time to move from planning to implementation. The question is not if the Commonwealth
should deploy NG9-1-1, but rather, how should the Commonwealth deploy NG9-1-1. There is no option
for not deploying it. Since 9-1-1 is a local service, itis up to each locality to determine how they will
move forward with NG9-1-1 deployment. To aid that decision, the 9-1-1 Services Board (the Board)
adopted the Virginia NG9-1-1 Deployment Plan in January 2018. That plan proposed the methodology
and process to guide the 9-1-1 Services Board and Commonwealth as a whole, through this deployment.
Fortunately, localities in the Commonwealth are able to leverage a project in Northern Virginia for both
lessons learned and a procurement vehicle that will make the process significantly easier. Though the
Board is recommending the Fairfax County contract with AT&T for NG9-1-1 services since it was
awarded through a competitive process, each locality will need to determine the most appropriate path.
The Board and VITA are positioned to provide assistance, and to assure a seamless, unified network.

Regardless of the locality’s decision, all stakeholders in the 9-1-1 ecosystem must work together on
deployment. A primary goal of NG9-1-1 is to ensure calls and information received in one locality can be
transferred to any surrounding locality even if it is to another state. Accomplishing that will require
continual coordination, communications and cooperation among the stakeholders throughout the
deployment process. The cost of failure is too high. Each stakeholder in the 9-1-1 ecosystem must work
together and ensure a smooth transition to NG9-1-1

A Migration Proposal is being developed for each locality (or groups of localities if served by a
consolidated public safety answering point or PSAP) to provide information about the AT&T solution,
prerequisite work needed within the PSAP and the expected costs and funding provided by the Board.
The goal of this document is to provide each PSAP/locality with all of the information needed to
evaluate the AT&T solution and determine whether it will meet the local needs. No locality should feel
obligated to accept this proposal as they may use an appropriate procurement process for these
services. This is simply to provide more information about services that are already available through an
existing contract.

The Commonwealth's goal is to have all PSAPs fully deployed with the National Emergency Number
Association (NENA) i3 standard. This standard states that all 9-1-1 calls are delivered to the PSAP on IP
Circuits with associated caller location data. If the equipment or GIS data in the PSAP is not capable of
supporting the NENA i3 standard, interim solutions are available. These solutions allow calls to be
delivered to the PSAP as IP, but then be converted back to analog for interface with the PSAP’s systems.
This interim solution established the PSAP's connection to the ESinet and will serve as the initial
migration to NG9-1-1. After system and/or GIS data upgrades are complete the PSAP will be able to
reach a full i3, NG9-1-1 environment. While AT&T will conduct a more exhaustive assessment after the
PSAP executes a participation agreement, the review ISP performed for this proposal indicates that the
Russell County PSAP will need to upgrade their current Vesta 911 software to version 7.2, or have in
place an i3 functional CHE that has been approved on the AT&T ESinet™ to be able to implement the full
NENA i3 standard without the need for any interim or transitional steps. Some work on their GIS data
will be required, but it should not impact the deployment schedule

Version Date: July 1, 2018 Page 1




Solution Overview 

AT&T is offering their Next Generation ESlnet solution throughout Virginia as a solution that will 
facilitate a transition from legacy 9-1-1 networks to networks capable of supporting the growing 
demands of a mobile society. AT& T's solution supports key NENA i3 capabilities today, while forming the 
basis of a true NG9-1-1 platform that will support multimedia emergency services as standards are 
solidified in the industry. 

The AT&T ESlnet™ solution is a combination of a world class IP network and the NG9-1-1 components. 
Their ESlnet solution (delivered as a service) comes complete with a full suite of advanced features, 
management services and tools to help ensure they provide the best possible service to each PSAP and 
ultimately the citizens they serve. 

The AT&T ESlnet™ solution provides the public safety community with an i3 architecture built from the 
ground up. AT& T's commitment to the NENA i3 standard is based on years of contributions to NENA 
standards committees and understanding the evolving needs and requirements of the Public Safety 
community. The AT&T solution is not just "i3 like," or "i3 aligned." As elements of the i3 standard 
continue to be ratified, updated and enhanced-AT&T will continue its commitment to i3. The AT&T 
ESlnet™ services will provide Virginia everything needed to deliver the critical foundational components 
of an industry standard i3 solution delivered over the worlds most advanced IP network. 

AT&T ES I net™ Included Features 

• Initial build-out with expandable capacity 

• Nationally distributed, geographically diverse and redundant service architecture 

• Pre-deployed ESlnet Call Processing Centers in AT&T datacenters across US 

• Aggregation Centers (AGC) in AT&T Central Offices across the US to easily augment growth 

capacity 

• Initial call processing capacity more than twice current US E9-1-1 call volumes 

• NENA i3 compliant 

• High availability design (99.999% availability) 

• 6 core redundant architecture 

• Redundant ALI database 

• Interoperable with neighboring PSAPs 

• Defense in depth security 

• Text to 911- National TCC Provider 

• IPV6 capable 

• Reporting Suite 

• Full lifecycle management 

• End to end management and monitoring 

• Fully resourced team to install and support 

• Full Business Continuity/Disaster Recovery organization 

• Dedicated Program I Service Manager 

The proposed solution provides a secure IP-based network with no single point of failure. With no single 
point of failure, the solution includes six ESlnet data centers located at AT&T facilities throughout the 
country. The ESlnet will provide the core for a robust emergency services IP network that assures call 
delivery. The AT&T solution enables call delivery into a legacy PSAP environment, an IP-enabled 9-1-1 
PSAP, or to peer ESlnets. AT&T and West Corporation have deep security and support provisions in 

Version Date: July 1, 2018 Page 2 

Solution Overview

AT&T is offering their Next Generation ESinet solution throughout Virginia as a solution that will
facilitate a transition from legacy 9-1-1 networks to networks capable of supporting the growing
demands of a mobile society. AT&T's solution supports key NENA i3 capabilities today, while forming the
basis of a true NG9-1-1 platform that will support multimedia emergency services as standards are
solidified in the industry

The AT&T ESinet™ solution isa combination of a world class IP network and the NG9-1-1 components.
Their ESInet solution (delivered as a service) comes complete with a full suite of advanced features,
management services and tools to help ensure they provide the best possible service to each PSAP and
ultimately the citizens they serve.

The AT&T ESinet™ solution provides the public safety community with an i3 architecture built from the
ground up. AT&T’s commitment to the NENA i3 standard is based on years of contributions to NENA
standards committees and understanding the evolving needs and requirements of the Public Safety
community. The AT&T solution is not just “i3 like,” or "i3 aligned.” As elements of the i3 standard
continue to be ratified, updated and enhanced—AT&‘T will continue its commitment to i3. The AT&T
ESinet™ services will provide Virginia everything needed to deliver the critical foundational components
of an industry standard i3 solution delivered over the worlds most advanced IP network.

AT&T ESinet™ Included Features

© Initial build-out with expandable capacity

© Nationally distributed, geographically diverse and redundant service architecture

© Pre-deployed ESinet Call Processing Centers in AT&T datacenters across US

© Aggregation Centers (AGC) in AT&T Central Offices across the US to easily augment growth
capacity

© Initial call processing capacity more than twice current US 9-1-1 call volumes

NENA i3 compliant

High availability design (9.999% ava

6 core redundant architecture

Redundant ALI database

Interoperable with neighboring PSAPs

Defense in depth security

Text to 91:1 ~ National TCC Provider

IPV6 capable

Reporting Suite

© Full lifecycle management

© End to end management and monitoring

© Fully resourced team to install and support

‘© Full Business Continuity/Disaster Recovery organization

© Dedicated Program / Service Manager

y)

The proposed solution provides a secure IP-based network with no single point of failure. With no single
point of failure, the solution includes six ESinet data centers located at AT&T facilities throughout the
country. The ESinet will provide the core for a robust emergency services IP network that assures call
delivery. The AT&T solution enables call delivery into a legacy PSAP environment, an IP-enabled 9-1-1
PSAP, or to peer ESinets. AT&T and West Corporation have deep security and support provisions in

Version Date: July 1, 2018 Page 2




place. AT&T has demonstrated experience in cybersecurity. All of this is backed by AT&T's 24/7/365 
Resolution Center, AT&T Labs, AT&T's world class project management and service delivery 
organizations. 

Additional information about the AT&T solutions and the contract with Fairfax County can be found at: 
https ://www. fa i rfaxco u nty .gov I cregister /ContractDeta i Is. aspx ?contractN um ber=4400007825 

PSAP Call Handling Systems and Applications 

Each PSAP system and application that interfaces with the 9-1-1 call must be assessed to determine if it 
will be compatible with NG9-1-1. This section of the migration proposal identifies each major system, 
assesses its readiness and outlines any upgrades that must or could be implemented with NG9-1-1. 

1 l call Handling Equipment 
Obviously, the PSAP's call handling equipment (CHE) is the primary system that interfaces with the 9-1-1 
network. As such, it is likely the one that will require the deepest assessment and potential upgrades to 
operate with the NG9-1-1 network. CHE that is non-vendor supported (NVS) (or will become NVS during 
the transition period) or cannot be upgraded to be NG9-1-1 capable will be identified for replacement, 
but will be subject to the funding limits currently in place for the PSAP grant program ($150,000 
individual or $200,000 shared services). This may also apply to technology refreshes of hardware due to 
becoming NVS or operating systems becoming end-of-support. The current CHE in the PSAP has been 
identified as: 

• CHE manufacturer: Motorola 

• CHE model: Sentinel Patriot 

• CHE version number (clients): Sentinel 3.3 

• CHE version number (server): Sentinel Patriot 3.3 

• CHE maintenance provider (channel) : Mobile Communications America 

• CHE Geodiversity: No 

• Number of positions: 4 

• SIP capable: No 

./This CHE will require an upgrade to Vesta 7.2 to implement the full i3 interface. This upgrade will require 
the purchase of two firewalls to connect to the ESlnet. However, if the PSAP deploys text to 9-1-1 with 
the integrated solution prior to NG9-1-1 migration, these firewalls will already have been purchased and 
can be used for both purposes. The PSAP has a current PSAP grant to replace this CHE through a shared 
services project with Tazewell County. 

/ The PSAP indicates the planned replacement oftheir CHE in July 2022. This is during their planned 
NG9-1-1 migration. Any new CHE will need to be tested and i3 functional on the AT&T ESlnet. 

Text to 9-1-1 
Text to 9-1-1 can be deployed web-based on a separate computer or integrated with the CHE. While the 
former is typically at no cost, the latter tends to have a cost associated with it. Though text to 9-1-1 will 

J be a base feature of NG9-1-1, the passage of Senate Bill 418 iry the 2018 General Assembly requires all 
PSAPs to implement text to 9-1-1 by July 1, 2020. The PSAP has not yet deployed text to 9-1-1. Since 
their deployment for NG9-1-1 is scheduled after the new deadline for text to 9-1-1 deployment, they wil/I ' 
need to consider how to deploy before the deadline. The web-based service may be an option until the . 
direct IP service integrated with their CHE can be deployed with NG9-1-1. The cost to implement this will 
be covered by the Board. 

Version Date: July 1, 2018 Page 3 

place. AT&T has demonstrated experience in cybersecurity. All of this is backed by AT&T's 24/7/365
Resolution Center, AT&T Labs, AT&T's world class project management and service delivery
organizations.

Additional information about the AT&T solutions and the contract with Fairfax County can be found at:
https: faxcounty gov/cregister/ContractDetails.aspx?contractNumbi }0007825,

PSAP Call Handling Systems and Applications

Each PSAP system and application that interfaces with the 9-1-1 call must be assessed to determine if it
will be compatible with NG9-1-1. This section of the migration proposal identifies each major system,
assesses its readiness and outlines any upgrades that must or could be implemented with NG9-1-1

Call Handling Equipment
Obviously, the PSAP’s call handling equipment (CHE) is the primary system that interfaces with the 9-1-1
network. As such, it is likely the one that will require the deepest assessment and potential upgrades to
operate with the NG9-1-1 network. CHE that is non-vendor supported (NVS) (or will become NVS during
the transition period) or cannot be upgraded to be NG9-1-1 capable will be identified for replacement,
but will be subject to the funding limits currently in place for the PSAP grant program ($150,000
individual or $200,000 shared services). This may also apply to technology refreshes of hardware due to
becoming NVS or operating systems becoming end-of-support. The current CHE in the PSAP has been
identified as:

© CHE manufacturer: Motorola

© CHE model: Sentinel Patriot

© CHE version number (clients): Sentinel 3.3

© CHE version number (server): Sentinel Patriot 3.3

© CHE maintenance provider (channel): Mobile Communications America
© CHE Geodiversity: No

© Number of positions: 4

© SIP capable: No

/This CHE will require an upgrade to Vesta 7.2 to implement the full i3 interface. This upgrade will require
the purchase of two firewalls to connect to the ESinet. However, if the PSAP deploys text to 9-1-1 with
the integrated solution prior to NG9-1-1 migration, these firewalls will already have been purchased and
can be used for both purposes. The PSAP has a current PSAP grant to replace this CHE through a shared
services project with Tazewell County.

tie PSAP indicates the planned replacement of their CHE in July 2022. This is during their planned
NG9-1-1 migration. Any new CHE will need to be tested and i3 functional on the AT&T ESinet.

Text to 9-1-1

Text to 9-1-1 can be deployed web-based on a separate computer or integrated with the CHE. While the
former is typically at no cost, the latter tends to have a cost associated with it. Though text to 9-1-1 will

be a base feature of NG9-1-1, the passage of Senate Bill 418 in the 2018 General Assembly requires all
PSAPs to implement text to 9-1-1 by July 1, 2020. The PSAP has not yet deployed text to 9-1-1. Since

their deployment for NG9-1-1 is scheduled after the new deadline for text to 9-1-1 deployment, they will
need to consider how to deploy before the deadline. The web-based service may be an option until the |
direct IP service integrated with their CHE can be deployed with NG9-1-1. The cost to implement this will
be covered by the Board.

Vv

Version Date: July 1, 2018 Page 3




Computer-Aided Dispatch 
A computer-aided dispatch (CAD) system usually receives 9-1-1 location information (ALI) through an 
interface with the CHE. As a result, the change to NG9-1-1 should not have an impact on a CAD system. 
However, an assessment is made to determine if that is the case and if any options are available from 
the CAD vendor that could improve operations after NG9-1-1 is deployed. Any required upgrades would 
be funded through the Board, but any options to improve operations would be at the PSAP's expense. 
Additionally, as a reminder, CAD system replacement is no longer funded through the PSAP grant 
program so PSAPs need to plan for its replacement locally. The current CAD system has been identified 
as follows: 

• CAD vendor: Southern Software 

• CAD software version: 17.1.29.229 

• CAD interfaces: Yes 

• Method of data transfer: Ethernet 

.J This CAD system has been determined to not require any upgrade or modification with the deployment 
of NG9-1-l. 

Mapping Display System 
Similar to a CAD system, a mapping display system usually receives 9-1-1 location information (ALI) 
through an interface with the CHE or is part of the CHE or CAD. As a result, the change to NG9-1-1 
should not have an impact on a mapping display system. However, an assessment is made to determine 
if that is the case and if any options are available from the mapping vendor that could improve 
operations after NG9-1-1 is deployed. The current mapping display system has been identified as 
follows: 

• Dispatch Mapping Vendor: GeoComm 

• Dispatch Mapping Software Version: Geolynx 8.1 

• Method of data transfer: Ethernet 

.J This mapping display system has been determined to not require any upgrade or modification with the 
deployment of NG9-1-l. 

Voice Logging and Recording 
Typically, the audio recorded by a voice logging recorder is generated by the CHE. Though not a best 
practice, it is possible to record audio directly from the incoming 9-1-1 trunks so an assessment must be 
performed to ensure that audio from 9-1-1 calls will still be recorded afterthe deployment of NG9-l-1. 
The current logging system has been identified as follows: 

• Logging Recorder Vendor: Equature 

• Logging Recorder Model: Viewpoint 

• Logging Recorder Software Version: 

• Audio Origination Point: Both positions and trunks 

It is important to note that with an IP connection, audio is not present on the circuit until the CHE 
responds with an answer code. This is usually not until it is answered by a call taker, though it could be 

.J earlier if an audio message is played for the caller (which technically requires the CHE to answer the call 
to play the message). This voice logging recorder system has been determined to not require any 
upgrade or modification with the deployment of NG9-1-1. 

Version Date: July 1, 2018 Page 4 

Computer-Aided Dispatch
‘A computer-aided dispatch (CAD) system usually receives 9-1-1 location information (AL!) through an
interface with the CHE. As a result, the change to NG9-1-1 should not have an impact on a CAD system,
However, an assessment is made to determine if that is the case and if any options are available from
the CAD vendor that could improve operations after NG9-1-1 is deployed. Any required upgrades would
be funded through the Board, but any options to improve operations would be at the PSAP’s expense.
Additionally, as a reminder, CAD system replacement is no longer funded through the PSAP grant
program so PSAPs need to plan for its replacement locally. The current CAD system has been identified
as follows:

CAD vendor: Southern Software
CAD software version: 17.1.29.229
CAD interfaces: Yes

Method of data transfer: Ethernet

4 This CAD system has been determined to not require any upgrade or modification with the deployment
of NG9-1-1.

Mapping Display System

Similar to a CAD system, a mapping display system usually receives 9-1-1 location information (ALI)
‘through an interface with the CHE or is part of the CHE or CAD. As a result, the change to NG9-1-1
should not have an impact on a mapping display system. However, an assessment is made to determine
if that is the case and if any options are available from the mapping vendor that could improve

is deployed. The current mapping display system has been identified as

© Dispatch Mapping Vendor: GeoComm
© Dispatch Mapping Software Version: GeoLynx 8.1
© Method of data transfer: Ethernet

J. This mapping display system has been determined to not require any upgrade or modification with the
deployment of NG9-1-1.

Voice Logging and Recording
Typically, the audio recorded by a voice logging recorder is generated by the CHE. Though not a best
practice, it is possible to record audio directly from the incoming 9-1-1 trunks so an assessment must be
performed to ensure that audio from 9-1-1 calls will still be recorded after the deployment of NG9-1-1.
The current logging system has been identified as follows:

© Logging Recorder Vendor: Equature
© Logging Recorder Model: Viewpoint
© Logging Recorder Software Version:
© Audio Origination Point: Both positions and trunks

It is important to note that with an IP connection, audio is not present on the circuit until the CHE
responds with an answer code. This is usually not until itis answered by a call taker, though it could be
earlier if an audio message is played for the caller (which technically requires the CHE to answer the call
to play the message). This voice logging recorder system has been determined to not require any
upgrade or modification with the deployment of NG9-1-2.

Version Date: July 1, 2018 Page 4




Data Analytics 
Though the ECaTS data analytics application is provided to all PSAPs by the 9-1-1 Services Board, some 
PSAPs still use a second application, native to the CHE, for data analytics in the PSAP. While the Board 
will directly fund the upgrade to ECaTS to handle NG9-1-1, the local data analytics application may also 
need to be upgraded. The current data analytics application has been identified as follows: 

• Primary Data Analytics System: ECaTS and Aurora 

• Data Analytics Vendor: ECaTS and Motorola 

·~II required upgrades to ECaTS will be handled through the statewide contract at no cost to the PSAP. 

~ p,t) Outcall Notification Systems 
~The PSAP currently uses does not have an outcall notification system. When one is in place, AT&T will 
~ provide quarterly subscriber data for use in this system at no cost. It is important to note that this data's 

· use is limited to the outcall notification system and cannot be used for other purposes. 

- Other Systems or Applications 
V No other systems, that interface with the 9-1-1 call flow have been identified that will impact the PSAP's 

readiness for NG9-1-1. 

Rack Space 
The AT&T solution requires four units (4U) of rack space in the PSAP equipment/computer room for 
networking equipment. The rack must also have available electrical connections and be properly 

0rounded. The PSAP has confirmed that this space is currently available. 

Coordination with Open Grants 
The PSAP currently has one open grant. 

1. FY17- CHE Share Services with Tazewell - $350,000 

2. FY18 - Mapping - $20,950.00 

3. FY19 - NG9-1-1 GIS - $182,000.00 

GIS Data Preparation 

GIS Data Sources 
Currently, Russell County 911 maintains all of the GIS data for the PSAP and will be the source for all GIS 
data required for NG9-1-1 geospatial routing; however, other departments within the locality may 
contribute data or manage various processes. It is the responsibility of Russell County 911 to aggregate 

t/the GIS data required forthe PSAP and NG9-1-1. 

Locality GIS Data Readiness 
Geospatial data drives the routing of NG9-1-l calls. It is imperative that road centerline and address v 
point data layers are highly accurate and well maintained. In 2016, VITA conducted an analysis of these 
data against the existing automatic location identification (ALI) database and master street address 
guide (MSAG) to help determine readiness and provided a report to each PSAP of the results. This 
analysis has been repeated making adjustment to the logic to ensure it matches the methodology used 
by AT&T in their analysis. The goal is to have 98% of all addresses in the current ALI database geocode 
against the locality's road centerline data layer. Once the 98% threshold recommended by NENA is met, 
the PSAP is ready to deploy NG9-1-1. Since matching to the address point is more accurate, VITA is y"' 
recommending the additional goal of matching 98% of ALI database addresses when geocoded against 

Version Date: July 1, 2018 Page 5 

Data Analytics
Though the ECaTS data analytics application is provided to all PSAPs by the 9-1-1 Services Board, some

PSAPs still use a second application, native to the CHE, for data analytics in the PSAP. While the Board
will directly fund the upgrade to ECaTS to handle NG9-1-1, the local data analytics application may also
need to be upgraded. The current data analytics application has been identified as follows:

© Primary Data Analytics System: ECaTS and Aurora
® Data Analytics Vendor: ECaTS and Motorola

All required upgrades to ECaTS will be handled through the statewide contract at no cost to the PSAP.

Outcall Notification Systems
he PSAP currently uses does not have an outcall notification system. When one is in place, AT&T will

m1
2Z7 oie quarterly subscriber data for use in this system at no cost. It is important to note that this data’s
use is limited to the outcall notification system and cannot be used for other purposes.

ther Systems or Applications
No other systems, that interface with the 9-1-1 call flow have been identified that will impact the PSAP’s

readiness for NG9-1-1.

Rack Space
The AT&T solution requires four units (4U) of rack space in the PSAP equipment/computer room for
networking equipment. The rack must also have available electrical connections and be properly

| Arounded. The PSAP has confirmed that this space is currently available.

Coordination with Open Grants
The PSAP currently has one open grant.

1, _FY17—CHE Share Services with Tazewell - $350,000
2. FY18— Mapping - $20,950.00
3. FY19-NG9-1-1 GIS - $182,000.00

GIS Data Preparation

GIS Data Sources

Currently, Russell County 911 maintains all of the GIS data for the PSAP and will be the source for all GIS

data required for NG9-1-1 geospatial routing; however, other departments within the locality may

contribute data or manage various processes. It is the responsibility of Russell County 911 to aggregate
V the GIS data required for the PSAP and NG9-1-1.

Locality GIS Data Readiness
Geospatial data drives the routing of NG9-1-1 calls. It is imperative that road centerline and address -~

point data layers are highly accurate and well maintained. In 2016, VITA conducted an analysis of these
data against the existing automatic location identification (AL!) database and master street address
guide (MSAG) to help determine readiness and provided a report to each PSAP of the results. This
analysis has been repeated making adjustment to the logic to ensure it matches the methodology used
by ATT in their analysis. The goal is to have 98% of all addresses in the current ALI database geocode
against the locality’s road centerline data layer. Once the 98% threshold recommended by NENA is met,
the PSAP is ready to deploy NG9-1-1. Since matching to the address point is more accurate, VITA is
recommending the additional goal of matching 98% of ALI database addresses when geocoded against’

Version Date: July 1, 2018 Page 5




the address point data layer. If either of these goals in not achieved, then G IS data work must be 
completed to meet or exceed these goals. While financial support from the PSAP grant program may be 
available to fund this work, localities with GIS programs will be encouraged to make the necessary 
corrections in house if resources and time before deployment permits. 

These are preliminary results based on expected data criteria of AT&T, and will be retested directly by 
AT&T after the execution of the participation agreement. This analysis provides the PSAP and their GIS 
support with an estimate of the extent of potential errors and helps identify the issues that need to be 
resolved. ISP staff including a GIS analyst and/or regional coordinator will begin working with the GIS 
data maintenance provider (internal or external) to identify and correct the GIS data or ALI data and 
achieve a higher match rate and thus more accurate geospatial routing. 

Though there are other types of errors that may exist in the GIS data used by the PSAP (such as parity or 
cartography errors), these do not usually impact the routing of a 9-1-1 call. As a result, as part of this 
effort, only corrections that impact routing the 9-1-1 call will be required. PSAPs, in coordination with 
their GIS support, are encouraged to look more broadly at their data and work to improve its overall 
quality as well. 

The 2018 MSAG/ALl/GIS analysis for the PSAP (including data from both Henry County and Martinsville 
City) determined the current match rate to be as follows: 

• Road Centerline (RCL) - 98.7% 

• Address Point - 98.8% 

Vrhe Russell County PSAP already meets both goals. If they desire a greater match rate, there are some 
differences in street names between the ALI and GIS data. Correcting the street names so they match 
would increase the match rate for RCL to 99.6%. The analysis also determined that no more than ten 
addresses were responsible for many of the address point discrepancies. Resolving no more than ten 
addresses will increase the result to 99.2%. During July 2018, VITA will send each PSAP and/or GIS 
manager a report detailing this analysis, and identifying the specific ALI records that could not be 
matched to the RCL or address point data. To resolve these ALI address discrepancies, there are 
potentially four actions that will need to take place: 

1. Add a record to the GIS - When the ALI database has correct addresses that have not been 
added to the GIS data, the addition of data needs to occur. This may entail adding a road 
segment to the RCL or a point to the address points. 

2. Change attribution in the GIS -When an ALI record has a correct address but the RCL or 
address point attribution is incorrect the discrepancy in the GIS data must be resolved. A 
common issue is a difference with the street name or street type between the ALI and the 
GIS data. Often, this issue can be corrected using a batch script process. VITA staff can 
assist. 

3. Change attribution in the ALI database - When the RCL or address point has the correct 
address but the ALI record is incorrect, the discrepancy in the ALI database may need to be 
resolved. Again, this is often caused by differences in the street name or street type 
between the records. If necessary, AT&T can make batch changes as they load the ALI 
database into the ESlnet. 

4. Determine that the discrepancy is not an error - There are often ALI records associated 
with telephone numbers that can never actually dial 9-1-1. They could be pilot numbers for 
a multi-line telephone system, foreign exchanges or shell records for wireless calls. While 
many of those records were filtered out of the analysis, some may still be within the data. 

Version Date: July 1, 2018 Page 6 

the address point data layer. If either of these goals in not achieved, then GIS data work must be
completed to meet or exceed these goals. While financial support from the PSAP grant program may be
available to fund this work, localities with GIS programs will be encouraged to make the necessary
corrections in house if resources and time before deployment permits.

These are preliminary results based on expected data criteria of AT&T, and will be retested directly by
ATR>T after the execution of the participation agreement. This analysis provides the PSAP and their GIS
support with an estimate of the extent of potential errors and helps identify the issues that need to be
resolved. ISP staff including a GIS analyst and/or regional coordinator will begin working with the GIS
data maintenance provider (internal or external) to identify and correct the GIS data or ALI data and
achieve a higher match rate and thus more accurate geospatial routing.

Though there are other types of errors that may exist in the GIS data used by the PSAP (such as parity or
cartography errors), these do not usually impact the routing of a 9-1-1 call. As a result, as part of this
effort, only corrections that impact routing the 9-1-1 call will be required. PSAPs, in coordination with
their GIS support, are encouraged to look more broadly at their data and work to improve its overall
quality as well.

The 2018 MSAG/ALI/GIS analysis for the PSAP (including data from both Henry County and Martinsville
City) determined the current match rate to be as follows:

V © Road Centerline (RCL) ~ 98.7%
© Address Point - 98.8%

(the Russell County PSAP already meets both goals. I they desire a greater match rate, there are some
differences in street names between the ALI and GIS data. Correcting the street names so they match
would increase the match rate for RCL to 99.6%. The analysis also determined that no more than ten
addresses were responsible for many of the address point discrepancies, Resolving no more than ten
addresses will increase the result to 99.2%. During July 2018, VITA will send each PSAP and/or GIS
manager a report detailing this analysis, and identifying the specific ALI records that could not be
matched to the RCL or address point data. To resolve these ALI address discrepancies, there are

ly four actions that will need to take place:

1. Add a record to the GIS - When the ALI database has correct addresses that have not been
added to the GIS data, the addition of data needs to occur. This may entail adding a road
segment to the RCL of a point to the address points.

2. Change attribution in the GIS — When an ALI record has a correct address but the RCL or
address point attribution is incorrect the discrepancy in the GIS data must be resolved. A
common issue is a difference with the street name or street type between the ALI and the
GIS data. Often, this issue can be corrected using a batch script process. VITA staff can
assist.

3. Change attribution in the ALI database — When the RCL or address point has the correct
address but the ALI record is incorrect, the discrepancy in the ALI database may need to be
resolved. Again, this is often caused by differences in the street name or street type
between the records. If necessary, AT&T can make batch changes as they load the ALI
database into the ESinet.

4. Determine that the discrepancy is not an error ~ There are often ALI records associated
with telephone numbers that can never actually dial 9-1-1. They could be pilot numbers for
a multi-line telephone system, foreign exchanges or shell records for wireless calls. While
many of those records were filtered out of the analysis, some may still be within the data.

Version Date: July 1, 2018 Page 6




These ALI records need to be identified and removed from the match rate calculation. VITA 
staff will assist with this process. 

In addition to the requirement for ALI address matches, there are five GIS data reviews that AT&T 
conducts on the GIS data to ensure there are no errors that would cause issues or uncertainty when 
routing a 9-1-1 call. As an example, duplicate GIS data could cause a search for an address to result in 
two or more matches. Since certainty of a location is important, checks are performed to ensure no 
duplicate data exist. The following is a list of the additional analyses performed and the number of 
records that were found to be in error that will need to be corrected: 

• Road centerline has duplicate address ranges - 287 
• Road centerline has right or left side overlapping address range - 1,811 

• Road centerline has street name attributes not meeting Virginia, USPS, & NENA standard - 9 
• Address point Is duplicate, has no street name, or no address number - 11 

• Address point street name and road centerline street name mismatch - 163 

h:'11 of these errors will be also included in the analysis delivered to the PSAP and GIS Manager in July 
J ~018. This includes geospatial data identifying each specific error that can be viewed in ArcMap. Utilizing 

this information will assist in error identification and correction. 

Regardless of how they are resolved, Russell County 911 will need to resolve these issues through 
internal resources, at least three months prior to the targeted deployment date 

PSAP Boundary 
This is a GIS polygon data layer that defines the area of responsibility for each PSAP. The PSAP boundary 
must be agreed to by all adjoining PSAPs, thus its development must be a regional effort. VITA ISP will 
support the regional development and maintenance of a statewide PSAP boundary. This PSAP boundary 
layer is essential to routing 9-1-1 calls based on caller location by either civic address or coordinate 
location. This layer must not have gaps or overlaps to ensure correct call routing. VITA will develop a 

./best practice to guide each PSAP through this process, which can also be facilitated by the VITA ISP 
regional coordinator. 

Authoritative GIS Data Source Boundary 
This polygon layer defines the area of authoritative GIS data sources, with no unintentional gaps or 
overlaps. The boundary must be agreed to by all adjoining data provisioning providers. Edge-matching 
conformance is ensuring that one and only one entity is responsible for maintaining each piece of GIS 
data within a PSAP. Within a PSAP boundary, there may be multiple sources for authoritative GIS data as 
a combination of cities and counties. The GIS sources within the PSAP need a common and agreed-upon 
understanding for the maintenance of each feature and the provisioning boundary of responsibility. 
Making sure there is agreement of that point and ensuring each locality is only providing data where 
they are the authoritative GIS data source are the purpose of this assessment. External edge-matching 

;:onformance addresses boundaries between neighboring PSAPs to ensure that there are no overlaps or 
v gaps in the maintenance of GIS data. Geometric features need to meet at the agreed upon boundary. 

MSAG transition/ confirmation 
In order to accommodate originating service providers (OSP) that are not fully i3 capable, AT&T will 
maintain a master street address guide (MSAG) as part of the NG9-1-1 solution. While the existing 
MSAG can be used and maintained, generating a new MSAG from local GIS data is a better solution since 
existing GIS data is generally of superior quality than the MSAG. To use GIS data to generate the MSAG, / . 
an emergency service number (ESN) data layer must exist or be created. The PSAP has 15 ESNs for their v 

Version Date: July 1, 2018 Page 7 

These ALI records need to be identified and removed from the match rate calculation. VITA
staff will assist with this process.

In addition to the requirement for ALI address matches, there are five GIS data reviews that AT&T
conducts on the GIS data to ensure there are no errors that would cause issues or uncertainty when
routing a 9-1-1 call. As an example, duplicate GIS data could cause a search for an address to result in
two or more matches. Since certainty of a location is important, checks are performed to ensure no
duplicate data exist. The following is a list of the additional analyses performed and the number of
records that were found to be in error that will need to be corrected:

© Road centerline has duplicate address ranges - 287

© Road centerline has right or left side overlapping address range - 1,812

* Road centerline has street name attributes not meeting Virginia, USPS, & NENA standard - 9
© Address point Is duplicate, has no street name, or no address number - 11

© Address point street name and road centerline street name mismatch - 168

JA of these errors will be also included in the analysis delivered to the PSAP and GIS Manager in July
</ 2018. This includes geospatial data identifying each specific error that can be viewed in ArcMap. Util
this information will assist in error identification and correction.

ing

Regardless of how they are resolved, Russell County 911 will need to resolve these issues through
internal resources, at least three months prior to the targeted deployment date

PSAP Boundary
This is a GIS polygon data layer that defines the area of responsibility for each PSAP. The PSAP boundary
must be agreed to by all adjoining PSAPs, thus its development must be a regional effort. VITA ISP will
support the regional development and maintenance of a statewide PSAP boundary. This PSAP boundary
layer is essential to routing 9-1-1 calls based on caller location by either civic address or coordinate
location. This layer must not have gaps or overlaps to ensure correct call routing. VITA will develop a

/ best practice to guide each PSAP through this process, which can also be facilitated by the VITA ISP
regional coordinator.

Authoritative GIS Data Source Boundary
This polygon layer defines the area of authoritative GIS data sources, with no unintentional gaps or
overlaps. The boundary must be agreed to by all adjoining data provisioning providers. Edge-matching
conformance is ensuring that one and only one entity is responsible for maintaining each piece of GIS
data within a PSAP. Within a PSAP boundary, there may be multiple sources for authoritative GIS data as
a combination of cities and counties. The GIS sources within the PSAP need a common and agreed-upon
understanding for the maintenance of each feature and the provisioning boundary of responsibility.
Making sure there is agreement of that point and ensuring each locality is only providing data where
they are the authoritative GIS data source are the purpose of this assessment. External edge-matching
Jentormance addresses boundaries between neighboring PSAPs to ensure that there are no overlaps or
gaps in the maintenance of GIS data. Geometric features need to meet at the agreed upon boundary.

MSAG transition/confirmation
In order to accommodate originating service providers (OSP) that are not fully i3 capable, AT&T will
maintain a master street address guide (MSAG) as part of the NG9-1-1 solution. While the existing

MSAG can be used and maintained, generating a new MSAG from local GIS data is a better solution since
existing GIS data is generally of superior quality than the MSAG. To use GIS data to generate the MSAG,

an emergency service number (ESN) data layer must exist or be created. The PSAP has 15 ESNs for thei /

Version Date: July 1, 2018 Page 7




area of responsibility. Russell County has an ESN boundary layer depicting this area so they will utilize a 
yG1s generated MSAG with the migration to NG9-l-l. 

Ultimately, ESN and community name need to be attribute fields in the address points and road 
centerlines layers to support call routing until the OSP can transition to i3. If these attributes are not 
part of a locality's existing maintenance workflow or GIS database, they can be created by building a 
separate polygon layer and transferring these values to the cente rline segments (commonly referred to 
as a spatial join}. The spatial join method can be implemented as part of the workflow for preparing to 
transfer GIS data to AT&Tto ensure these fields are accurately populated. 

G IS Ingest Readiness 
Localities may choose to implement AT& T's tools and workflows for ongoing maintenance of GIS data, 
or may choose to continue using internal workflows or third-party support services. As GIS data is 
updated, regardless of the tool set or service provider, the GIS datasets must be provided to the spatial 
interface (SI}. The SI provisions the updated GIS data to drive location validation and call routing 
functions in the ESlnet. 

Localities choosing to adopt or transition to the AT&T toolset will have a defined workflow for providing 
updated GIS data. Localities wishing to use existing tools, acquire third-party tools, or rely on a service 
provider will need to ensure the workflows are in place to accept and resolve discrepancy calls 
(formalized requests to update GIS datasets}, and periodically transfer updated GIS datasets to the AT&T 
spatial interface. This section will establish the path and milestones for completing this work. 

Data maintenance Workflow /Procedures 
The quality of GIS data diminishes over time unless it is properly maintained. It is important that 
localities document GIS data maintenance workflows and validations to ensure synchronization across 
GIS layers. This can include periodically ensuring conformance of edge matching of GIS data at shared 
boundaries. VITA has confirmed that the GIS organizations supporting the PSAP have appropriate 
internal data maintenance procedures/discrepancy management workflows. 

Call Routing 

The ultimate goal for all PSAPs is to use geospatia l (i3) routing for all 9-1-1 ca lls. This solution uses all the 
NENA i3 standards for delivering voice and data directly into the PSAP's CHE. 9-1-1 call routing is based 
on the PSAP-provided GIS data. The ES I net router hands off the call t o the PSAP networking equipment 
(router or firewall}. The PSAP's CHE must be able to receive the voice call via SIP. Location data delivered 
via SIP using PIDF-LO, and would perform all the i3 protocols such as LoST and HELD. 

If the PSAP's CHE is not NG9-1-1 capable or the geospatial data is not ready for deployment, a PSAP can 
sti ll connect to the ESlnet with an interim solution for call delivery. This will allow the PSAP to migrate 
on schedule, and they can implement geospatial (i3) routing when the GIS data is suitable for this use 
and the CHE is i3 capable. 

The two interim solutions are as follows: 

Legacy PSAP Gateway - This solution allows the PSAP to be connected to the ESlnet through a 
network gateway. In this ca ll delivery configuration, the ca ll is routed wit h the legacy MSAG and 
ALI data, however this is done over the IP network. Once the call reaches the gateway, the voice 
data is converted to analog and processed over an ana log voice circuit to the PSAP's CHE. This 
does not require any upgrade to the CHE and as mentioned uses a legacy ALI lookup. The ALI 

Version Date: July 1, 2018 Page 8 

area of responsibility. Russell County has an ESN boundary layer depicting this area so they will utilize a
/f* generated MSAG with the migration to NG9-1-1.

Ultimately, ESN and community name need to be attribute fields in the address points and road
centerlines layers to support call routing until the OSP can transition to i3. If these attributes are not
part of a locality’s existing maintenance workflow or GIS database, they can be created by building a
separate polygon layer and transferring these values to the centerline segments (commonly referred to
as a spatial join). The spatial join method can be implemented as part of the workflow for preparing to
transfer GIS data to AT&T to ensure these fields are accurately populated.

GIS Ingest Readiness

Localities may choose to implement AT&T's tools and workflows for ongoing maintenance of GIS data,
or may choose to continue using internal workflows or third-party support services. As GIS data is
updated, regardless of the tool set or service provider, the GIS datasets must be provided to the spatial
interface (SI). The SI provisions the updated GIS data to drive location validation and call routing
functions in the ESinet

Localities choosing to adopt or transition to the AT&T toolset will have a defined workflow for providing
updated GIS data. Localities wishing to use existing tools, acquire third-party tools, or rely on a service
provider will need to ensure the workflows are in place to accept and resolve discrepancy calls
(formalized requests to update GIS datasets), and periodically transfer updated GIS datasets to the AT&T
spatial interface. This section will establish the path and milestones for completing this work.

Data maintenance Workflow/Procedures

The quality of GIS data diminishes over time unless itis properly maintained. It is important that
localities document GIS data maintenance workflows and validations to ensure synchronization across
GIS layers. This can include periodically ensuring conformance of edge matching of GIS data at shared
boundaries. VITA has confirmed that the GIS organizations supporting the PSAP have appropriate
internal data maintenance procedures/discrepancy management workflows.

Call Routing

The ultimate goal for all PSAPs is to use geospatial (i3) routing for all 9-1-1 calls. This solution uses all the
NENA i3 standards for delivering voice and data directly into the PSAP’s CHE. 9-1-1 call routing is based
on the PSAP-provided GIS data. The ESinet router hands off the call to the PSAP networking equipment
(router or firewall). The PSAP’s CHE must be able to receive the voice call via SIP. Location data delivered
via SIP using PIDF-LO, and would perform all the i3 protocols such as LoST and HELD.

If the PSAP's CHE is not NG9-1-1 capable or the geospatial data is not ready for deployment, a PSAP can
still connect to the ESinet with an interim solution for call delivery. This will allow the PSAP to migrate
‘on schedule, and they can implement geospatial (i3) routing when the GIS data is suitable for this use
and the CHE is i3 capable

The two interim solutions are as follows:

Legacy PSAP Gateway - This solution allows the PSAP to be connected to the ESinet through a
network gateway. In this call delivery configuration, the call is routed with the legacy MSAG and
‘ALI data, however this is done over the IP network. Once the call reaches the gateway, the voice
data is converted to analog and processed over an analog voice circuit to the PSAP’s CHE. This
does not require any upgrade to the CHE and as mentioned uses a legacy ALI lookup. The ALI

Version Date: July 1, 2018 Page 8




lookup would use a standard serial connection (in this case to the legacy PSAP gateway placed in 
the PSAP} to retrieve location information. 

Transitional SIP - This solution uses an IP (SIP} connection to get the voice call directly into the 
PSAP's CHE. The ESlnet router passes the call to the PSAP networking equipment (router or 
firewall). The PSAP's CHE must be capable of receiving the voice call via SIP. The CHE would still 
use a legacy ALI lookup. The ALI lookup would use the standard serial connection (in this case to 
the ESlnet routers} to retrieve location information. MSAG and ALI are still used to conduct the 

routing. 

Again, the ultimate goal for all PSAPs is to geospatially route all 9-1-1 calls. If the geospatial data meets 
the accuracy goals, a PSAP should be able to deploy NG9-1-1 with geospatial routing. If for some reason, 
this cannot be accomplished, interim solutions are available to allow the PSAP to deploy on schedule, 
and they can convert to geospatial routing later. 

Based on an assessment of the CHE and GIS data, geospatial routing can be implemented initially with 
NG9-1-1 and no interim solution will be necessary. While some GIS data correction must take place, the 
PSAP is committed to correcting those issues well in advance of the required milestone and to maintain 
that data through the transition period. 

Call Transfers 
During the transition to NG9-1-1, the AT&T ESlnet will be interconnected with all selective routers from 
Verizon and Centurylink to ensure that calls received by PSAPs that have deployed NG9-1-1 can be 
transferred to PSAPs on the legacy E9-1-1 network and vice versa. No ability to transfer calls will be lost 
during the transition when neighboring PSAPs may be on different networks. 

Post deployment, all Virginia PSAPs should be on an ESlnet and should be able to transfer calls among 
PSAPs with accompanying location data. Even if more than one ESlnet is deployed from different 
solution providers, the goal is that they are interconnected and calls can be transferred between them. 

Network 

The NG9-1-1 solution offered by AT&T is a service; therefore, the network is provided as part of that 
service. However, there are several issues impacting the network that may be outside of this service that 
must be considered. The configuration of the PSAP's connection to the network will be based on the 
legacy E9-1-1 network information as follows: 

• Legacy E9-1-1 service provider: Verizon 

• ALI database provider: Verizon 

• Selective router pair(s}: Blacksburg/Norton 
• Trunk counts (all}: 13 

o Wireline: 4 
o Wireless: 4 
o SIP: 

o Administrative : 5 

The NG9-1-1 network will be designed to support the same number of concurrent 9-1-1 calls as can be 
supported on the legacy network (wireline and wireless trunks}. The PSAP can designate what happens 
to calls that exceed this number. This setting is determined in the PSAP CHE, but the options will be 
discussed with AT&T during system configuration. The options include providing the caller with a fast 

Version Date: July 1, 2018 Page 9 

lookup would use a standard serial connection (in this case to the legacy PSAP gateway placed in
the PSAP) to retrieve location information.

Transitional SIP - This solution uses an IP (SIP) connection to get the voice call directly into the
PSAP’s CHE. The ESinet router passes the call to the PSAP networking equipment (router or
firewall). The PSAP’s CHE must be capable of receiving the voice call via SIP. The CHE would still
use a legacy ALI lookup. The ALI lookup would use the standard serial connection (in this case to
the ESinet routers) to retrieve location information, MSAG and AL are still used to conduct the
routing.

Again, the ultimate goal for all PSAPs is to geospatially route all 9-1-1 calls. If the geospatial data meets
the accuracy goals, a PSAP should be able to deploy NG9-1-1 with geospatial routing. If for some reason,
this cannot be accomplished, interim solutions are available to allow the PSAP to deploy on schedule,
and they can convert to geospatial routing later.

Based on an assessment of the CHE and GIS data, geospatial routing can be implemented initially with
NG9-1-1 and no interim solution will be necessary. While some GIS data correction must take place, the
PSAP is committed to correcting those issues well in advance of the required milestone and to maintain
that data through the transition period.

Call Transfers

During the transition to NG9-1-1, the AT&T ESinet will be interconnected with all selective routers from
Verizon and CenturyLink to ensure that calls received by PSAPs that have deployed NG9-1-1 can be
transferred to PSAPs on the legacy E9-1-1 network and vice versa. No ability to transfer calls will be lost
during the transition when neighboring PSAPs may be on different networks.

Post deployment, all Virginia PSAPs should be on an ESinet and should be able to transfer calls among
PSAPs with accompanying location data. Even if more than one ESinet is deployed from different
solution providers, the goal is that they are interconnected and calls can be transferred between them.

Network

The NG9-1-1 solution offered by AT&T isa service; therefore, the network is provided as part of that
service. However, there are several issues impacting the network that may be outside of this service that
must be considered. The configuration of the PSAP’s connection to the network will be based on the
legacy E9-1-1 network information as follows:

© Legacy £9-1-1 service provider: Verizon
© Alldatabase provider: Verizon
© Selective router pair(s): Blacksburg/Norton
© Trunk counts (all): 13
© Wireline: 4
© Wireless: 4
SIP:
© Administrative: 5

The NG9-1-1 network will be designed to support the same number of concurrent 9-1-1 calls as can be
supported on the legacy network (wireline and wireless trunks). The PSAP can designate what happens
to calls that exceed this number. This setting is determined in the PSAP CHE, but the options will be
discussed with AT&T during system configuration, The options include providing the caller with a fast

Version Date: July 1, 2018 Page 9




busy signal, routing the call to another PSAP, or overflowing the call to another line. As a best practice, 
VITA ISP recommends routing the call to a fast busy signal or rerouting calls to another PSAP. 

Redundancy and Diversity 
In order to provide 99.999% availability of the NG9-1-1 service, each PSAP must have diverse and 
redundant IP connections to the ESlnet. Having redundant connectivity means having two connections, 
but they could be co-located or follow the same path. Having diversity means that those redundant 
connections follow different paths that never touch from origin to destination. To achieve the 99.999% 
availability, diverse connectivity is planned for all PSAPs. There is a chance the diversity is simply not 
available to all PSAPs. AT&T has conducted a diversity study for each PSAP. The results for the Russell 
County PSAP are as follows: 

Z-Loc / 

656 Clydes Way Dr · 
Lebanon VA 

Case 2017-983738 
AT&T - Russell County 

EPL- Gig/SOMb DMP 

Place 1,050n buried 
fiber 

Place 10.044ft of 
aerial fiber 

Lebanon 
LBNNVALB Norton 

NRHNANO 

- VzON GigE CIRCUIT PATH #1 -

Dickensonvllle CO 
DCVLVADV 

Christiansburg 
CRBGVACB 

Luck Co 
RONKVALK 

- VzON GigE CIRCUIT PATH #2 ---

Verizon w ifl provide dual node design (i.e .• t\110 (2) te rminal equipment devices localed at the End User 
premises) in lhe iniUal design of the service as or the dale of installation of the EPL Ci1cuits The 
Parti~ .clmowledge lhat, due to JactorM !!Uch as normal mttinlenance achvrty, the dual node design 
could become compromised {and ttie rerore unavailable) dunng lhe Term. Verizon does not undertake 
aner lhe insl aUalion of the EPL Circuil.5 lo monitor whether dual node design rem11ins uncompromis:ed 
dunng tho Tc1T11. In lhe event such dual node design has become comp10mised dunng the Term, 
Cusl ome1 may submit a maintenance request to Vertz.on to rc-eslabhsh such dual node design 

I u.aA\ ' CO.\"/:/IJSo\11.tl. IX#OUi~TIO.VU:JIJXCT 10 .\U.\ :D!llC'LDU'H AGUi.\1£\'1 f"U.120.\'CO.\*FID~.\TlU I'.170~\l.~1/0.\' I'S PAOI TDID 
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Customer Name: ATT I Russell County 

Verizonv' t--"S~erv-'-l"'-ce""-: -'-V=-zOo..:N.:...G=-i""l.:.;50:.:;M,;.::b....;;th..;;.ru;:.._ _____ ---t--------r--------1 
Case #: 2017-983738 case Type: custom Bid Issue Date: 2/6/2018 Platform: FW4100ES 

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The total cost for this diverse connectivity is $43,845.00, which will be provided by the Board as part of 
the PSAP's funding submission. The timing of the implementation of the diverse connectivity may not be 
completed until after initial NG9-1-1 deployment. 

Disaster Recovery 
Though the NG9-1-1 solution is designed to provide 99.999% availability, disaster recovery plans still 
need to be in place for instances when the network becomes unavailable or the PSAP is otherwise 
inoperable (evacuation, structural damage, etc.). Broadly, when the PSAP must be abandoned, there are 
two approaches to disaster recovery, a) having a backup PSAP within the locality orb) partnering with a 
neighboring PSAP to take the calls. Additionally, if only the network is impacted and the PSAP is still 
operable, 9-1-1 calls can be forwarded to a 10-digit telephone number in the same PSAP. Location data 
is lost, but that call can still be answered and processed. 

Version Date: July 1, 2018 Page 10 

busy signal, routing the call to another PSAP, or overflowing the call to another line. As a best practice,
VITA ISP recommends routing the call to a fast busy signal or rerouting calls to another PSAP.

Redundancy and Diversity
In order to provide 9.999% availability of the NG9-1-1 service, each PSAP must have diverse and
redundant IP connections to the ESinet, Having redundant connectivity means having two connections,
but they could be co-located or follow the same path. Having diversity means that those redundant
connections follow different paths that never touch from origin to destination. To achieve the 9.999%
availabilty, diverse connectivity is planned for all PSAPs. There is a chance the diversity is simply not
available to all PSAPs. AT&T has conducted a diversity study for each PSAP. The results for the Russell
County PSAP are as follows:

Case 2017-983738 me
| ate / AT&T ~ Russell County arreoe:
6 cys Way or EPL- Gig/S0Mb DMP RguaevaLonie
ze ronoted Lae sete RONVALK

esy \
\

—-VZON GigE CIRCUIT PATH #1 —

Ccvstansburg
ace 10044 of oneGvAce
acti oe

Dickensonville CO
DcVvLVADV
—V20N GigE CIRCUIT PATH #2

‘GGPADL SIEBERT]

eS ee A sce eae (605) 635.7116

‘ustomer Name: ATT Russe Coury

vacoe?| eee SSLT =| @

(case :2017-908798 | case type: Custom id | eeue Date: 26018 [Piatorm: FVsTODES

The total cost for this diverse connectivity is $43,845.00, which will be provided by the Board as part of
the PSAP’ funding submission. The timing of the implementation of the diverse connectivity may not be
completed until after initial NG9-1-1 deployment.

Disaster Recovery
Though the NG9-1-1 solution is designed to provide 9.999% availability, disaster recovery plans still
heed to be in place for instances when the network becomes unavailable or the PSAP is otherwise
inoperable (evacuation, structural damage, etc.). Broadly, when the PSAP must be abandoned, there are
two approaches to disaster recovery, a) having a backup PSAP within the locality or b) partnering with a
neighboring PSAP to take the calls. Additionally, if only the network is impacted and the PSAP is still
operable, 9-1-1 calls can be forwarded to a 10-digit telephone number in the same PSAP. Location data
is lost, but that call can still be answered and processed.

Version Date: July 1, 2018 Page 10




Currently, the PSAP has a disaster recovery plan that states if the PSAP must be evacuated for any 
reason, calls will be rerouted to the Buchanan County PSAP. Should just the 9-1-1 network be 
unavailable calls are rerouted to administrative lines or receive a fast busy signal. 

Based on the current disaster recovery plan, no additional steps must be taken in order for this plan to 
continue to be viable with NG9-1-1. The PSAP need only inform AT&T of their disaster recovery plan 
during the detailed planning after the participation agreement is signed. AT&T will then build those 
routes in the configuration files both for during the transition and post-migration to NG9-1-1. 

While support will be available to maintain the current disaster recovery capability for the PSAP, it is 
important to note that there are aspects of disaster recovery that are beyond the scope of this 
migration proposal. As an example, while the NG9-1-1 network can be configured to route calls to a 
neighboring PSAP in the event of a PSAP evacuation, getting the 9-1-1 call to another PSAP to be 
answered is only part of the dispatching process. The call for service then needs to be sent to first 
responders through a radio channel or mobile data. Assuming that capability already exists, nothing 
about the deployment of NG9-1-1 shou ld impact that. In cases were disaster recovery does not exist 
currently, this migration proposal only deals with getting the 9-1-1 call routed to another PSAP (backup 
or neighboring) and does not address radio or CAD interoperability needed to effect the dispatch of first 
responders. VITA ISP can assist with that process, but outside of NG9-1-1 deployment. Additionally, VITA 
ISP can assist with the exercising of disaster recovery plans, which should be done at least once a year to 
make sure they are fully functional when needed. 

vSecondary PSAP 
There are no secondary PSAP(s) identified within the service area of the primary PSAP. 

Network Security 
AT&T employs a defense-in-depth security strategy to protect sensitive information. Security 
mechan isms are deployed throughout the service in addition to the multi-layered security provided by 
the network itself, in order to provide seamless and effective security. AT& T's world-class experience in 
both IP and Telephony Security provides the following key security elements. 

• Availability of the VoIP Service: Stop denial or deterioration of service functionality 

• Integrity ofthe VoIP environment: Prevent system functions or data from being corrupted 

• Confidentiality and Data Privacy in VoIP: Keep information secure and private 

The AT&T IP/MPLS Converged Network deploys the same attention to state-of-the-art security measures 
as have been provided on traditional PSTN networks: 

• AT&T Security Policy and Requirements (ASPR) and AT&T OneProcess provide the security 
foundation. 

• AT&T Internet Protect helps protect against worm/virus attacks and offers Dos (denial of 

service) protection. 

• A 24x7 Security Network Operations Center (SNOC). 

• AT&T MPLS Voice Aware Network provides security and QoS. 

• AT&T Global Fraud Management System protects AT&T VoIP against fraud. 

• AT&T hub-and-spoke MPLS VoIP VPN for customer access helps to provide security and QoS for 

AT&T. 

In the AT&T M PLS network, customer services a re provisioned on specific interfaces of an MPLS VPN by 
using known IP addresses. This approach enables AT&T to authenticate users and traffic. Rather than 

Version Date: July 1, 2018 Page 11 

Currently, the PSAP has a disaster recovery plan that states if the PSAP must be evacuated for any
reason, calls will be rerouted to the Buchanan County PSAP. Should just the 9-1-1 network be
unavailable calls are rerouted to administrative lines or receive a fast busy signal.

Based on the current disaster recovery plan, no additional steps must be taken in order for this plan to
continue to be viable with NG9-1-1. The PSAP need only inform AT&T of their disaster recovery plan
during the detailed planning after the participation agreement is signed. AT&T will then build those
routes in the configuration files both for during the transition and post-migration to NG9-1-1.

While support will be available to maintain the current disaster recovery capability for the PSAP, itis
important to note that there are aspects of disaster recovery that are beyond the scope of this
migration proposal. As an example, while the NG9-1-1 network can be configured to route calls toa
neighboring PSAP in the event of a PSAP evacuation, getting the 9-1-1 call to another PSAP to be
answered is only part of the dispatching process. The call for service then needs to be sent to first,
responders through a radio channel or mobile data. Assuming that capability already exists, nothit
about the deployment of NG9-1-1 should impact that. In cases were disaster recovery does not exist
currently, this migration proposal only deals with getting the 9-1-1 call routed to another PSAP (backup
or neighboring) and does not address radio or CAD interoperability needed to effect the dispatch of first
responders. VITA ISP can assist with that process, but outside of NG9-1-1 deployment. Additionally, VITA
ISP can assist with the exercising of disaster recovery plans, which should be done at least once a year to
make sure they are fully functional when needed.

/Secondary PSAP
There are no secondary PSAP(s) identified within the service area of the primary PSAP.

Network Security
AT&T employs a defense-in-depth security strategy to protect sensitive information. Security
mechanisms are deployed throughout the service in addition to the multi-layered security provided by
the network itself, in order to provide seamless and effective security. AT&T’s world-class experience in
both IP and Telephony Security provides the following key security elements.

© Availability of the VoIP Service: Stop denial or deterioration of service functionality
© Integrity of the VoIP environment: Prevent system functions or data from being corrupted
© Confidentiality and Data Privacy in VoIP: Keep information secure and private

The AT&T IP/MPLS Converged Network deploys the same attention to state-of-the-art security measures
as have been provided on traditional PSTN networks:

© AT&T Security Policy and Requirements (ASPR) and AT&T OneProcess provide the security
foundation.

© ATT Internet Protect helps protect against worm/virus attacks and offers DoS (denial of
service) protection.

© A 24x7 Security Network Operations Center (SNOC).

© AT&T MPLS Voice Aware Network provides security and QoS.

© AT&T Global Fraud Management System protects AT&T VolP against fraud.

© AT8&:T hub-and-spoke MPLS VoIP VPN for customer access helps to provide security and QoS for
AT&T.

In the AT&T MPLS network, customer services are provisioned on specific interfaces of an MPLS VPN by
using known IP addresses. This approach enables AT&T to authenticate users and traffic. Rather than

Version Date: July 1, 2018 Page 11




supporting signaling or voice encryption, AT&T relies on the MPLS security and secured IP tunnels to 
provide confidentiality for signaling and voice. 

The data privacy and data integrity of an MPLS VPN is not dependent on encryption or address space­
based access controls. AT&T protects the core network against compromise by: 

• Hardening the routers and turning off unnecessary services. 

• Implementing TACACS+ authentication, authorization and accounting for router 

access/commands. 

• Automated provisioning of router configuration driven from ordering systems, to minimize 
human error, complimented by daily discord reports and investigation. 

• 24/7 monitoring and Dos mitigation tools. 

• Route dampening and/or limiting total number of routers learned to protect routing stability. 

• Firewalls, IDS, token based authentication, encrypted remote access for network and service 

management systems/work centers. 

The AT&T security culture assures that these architectural protections are enforced by audits, employee 
awareness training, penetration testing and enforcement of architectural principles and policy. 

In addition, AT&T MPLS VPN service is a transport only service, with the data integrity and data privacy 
protection as described above. AT&T monitors the core network for traffic anomalies and shared 
resource consumption thresholds to protect the core network and assure that traffic storms do not 
impact the performance of other customers. AT&T network management and service management 
systems are hardened, require authentication and authorization control, and are instrumented with 
intrusion detection to assure that they are not compromised, and cannot serve as a vector to attack the 
network or customers. 

Schedule for Deployment 

A clear and accurate schedule is essential to ensure cost effective and coordinated deployment 
throughout the Commonwealth. For that reason, this section identifies all milestones that must be met 
in order to successfully deploy. To manage costs, a six-month deployment window has been established 
for each selective router pair regardless of whether the PSAPs choose the AT&T or another NG9-1-1 
solution. The following chart identifies the deployment periods for each selective router pair: 

Selective Routers 9-1-1 Service Population Time Period 
Provider 

Fairfax/ Alexandria Verizon 2,494,184 June 2018 - December 2018 

High St Portsmouth/Jefferson Verizon 1,662,247 January 2019 - June 2019 

Stuart/Chester Verizon 1,660,182 July 2019 - December 2019 

Charlottesville/Farmville Centurylink 403,369 January 2020 - June 2020 

Fredericksburg/Winchester Verizon 343,031 January 2020 - June 2020 

Danville/Lynchburg Church St Verizon 320,247 January 2020 - June 2020 

Staunton/Salem Verizon 453,065 July 2020 - December 2020 

Shenandoah County ECC Shentel 43,175 July 2020- December 2020 

Covington Ntelos 21,556 July 2020 - December 2020 

New Castle TDS Telecom 5,158 July 2020 - December 2020 

Floyd County Citizens 15,651 July 2020 - December 2020 
Monterey-Highland Telephone Highland Telephone 2,216 July 2020- December 2020 

Blacksburg/Norton Verizon 340,101 January 2021- June 2021 

Version Date: July 1, 2018 Page 12 

supporting signaling or voice encryption, AT&T relies on the MPLS security and secured IP tunnels to
provide confidentiality for signaling and voice.

The data privacy and data integrity of an MPLS VPN is not dependent on encryption or address space-
based access controls. AT&T protects the core network against compromise by:

© Hardening the routers and turing off unnecessary services.

© Implementing TACACS+ authentication, authorization and accounting for router
access/commands.

© Automated provisioning of router configuration driven from ordering systems, to minimize
human error, complimented by daily discord reports and investigation.

© 24/7 monitoring and DoS mitigation tools.

© Route dampening and/or limiting total number of routers learned to protect routing stability.

© Firewalls, 1DS, token based authentication, encrypted remote access for network and service
management systems/work centers.

The AT&T security culture assures that these architectural protections are enforced by audits, employee
awareness training, penetration testing and enforcement of architectural principles and policy.

In addition, AT&T MPLS VPN service is a transport only service, with the data integrity and data privacy
protection as described above. AT&T monitors the core network for traffic anomalies and shared
resource consumption thresholds to protect the core network and assure that traffic storms do not
impact the performance of other customers, AT&T network management and service management
systems are hardened, require authentication and authorization control, and are instrumented with
intrusion detection to assure that they are not compromised, and cannot serve as a vector to attack the
network or customers.

Schedule for Deployment

A clear and accurate schedule is essential to ensure cost effective and coordinated deployment
throughout the Commonwealth. For that reason, this section identifies all milestones that must be met
in order to successfully deploy. To manage costs, a six-month deployment window has been established
for each selective router pair regardless of whether the PSAPs choose the AT&T or another NG9-1-1

solution. The following chart identifies the deployment periods for each selective router pair:

Selective Routers 9-1-1 Service Population Time Period
Provider
Fairfax/Alexandria Verizon 2,494,184 | June 2018 - December 2018
High St Portsmouth/Jefferson Verizon 1,662,247 | January 2019 — June 2019
Stuart/Chester Verizon 1,660,182 | July 2019 - December 2019
Charlottesville/Farmville Centurytink 403,369 | January 2020 — June 2020
Fredericksburg/Winchester Verizon 343,031 | January 2020 - June 2020
Danville/Lynchburg Church St Verizon 320,247 | January 2020 - June 2020
Staunton/Salem Verizon 453,065 | July 2020— December 2020
Shenandoah County ECC Shentel 43,175 | July 2020 December 2020
Covington Ntelos 21,556 | July 2020 - December 2020
New Castle TDS Telecom 5,158 | July 2020 December 2020
Floyd County Citizens 15,651 | July 2020 - December 2020
Monterey-Highland Telephone | Highland Telephone 2,216 | July 2020 - December 2020
Blacksburg/Norton Verizon 340,101 | January 2021 — June 2021

Version Date: July 1, 2018 Page 12




I Johnson City/Wytheville Centurylink 338,311 I January 2021-June 2021 

The Russell County PSAP's deployment window will be January 2021 - June 2021. A specific date will be 
determined after all PSAPs have made the NG9-1-1 decision and AT&T develops the master schedule. 
Regardless of the specific date, any CHE upgrades, diverse connectivity enhancements and GIS data 
corrections must be completed at least three months before the deployment date. If they are not 
completed by this date, migration can still occur on schedule, but it will require the deployment of an 
interim solution instead of full i3. 

Cost Estimates for NG9-1-1 Funding 

The 9-1-1 Services Board has committed to funding the transitional costs for NG9-1-1 deployment so it is 
important that all such costs are identified and made part of the overall budget. It is also important that 
the funding be provided on a fair basis across all PSAPs in Virginia. While most costs will be fully funded, 
others like replacement of non-vendor supported CHE will continue to be funded at the same levels as 
has been provided through the PSAP grant program in prior years. Based on all of the information 
provided in this migration proposal, the following budget is for your deployment of NG9-1-1: 

Category Amount Notes 

NG9-1-1 non-recurring cost $4,000 Flat rate from AT&T 

CHE upgrade $30,000 i3 licenses and services 

CHE replacement $0 Currently being replaced 

Text-to-911 $0 Currently have grant to deploy 

CAD upgrade $0 Not required 

Mapping upgrade $0 Not required 

Voice logging upgrade $0 Not required 

ECaTS Data analytics expansion $1,000 i3 logging and text to 9-1-1 

Other system upgrades $0 Not required 

Rack space $0 Rack space is available 

Diverse connectivity costs $43,845.00 

Disaster recovery upgrade $0 Not required 

Secondary PSAPs $0 None 

GIS data preparation $0 Currently using grant funds 

Legacy 9-1-1 transition costs $2,648.10 Verizon costs 

Project management assistance $0 None requested 

Total $81,493.10 

The monthly recurring cost for the AT&T solution is $5,566.60 which is set for the ten-year term of the 
Fairfax County contract. The current monthly recurring cost for the legacy E9-1-1 solution is 
approximately $1,283.68. The estimated monthly increase to the PSAP after deployment is 
approximately $4,282.92. This increase will be covered by the Board for a period of 24 months after 
deployment is complete. At the end of this period, the entire cost will be the responsibility of the PSAP. 
Copies of invoices from the current 9-1-1 service provider must be provided to substantiate the current 
monthly cost. This will be the basis for determining whether monthly funding is provided and in what 
amount. 

Version Date: July 1, 2018 Page 13 

[Bohnson City/Wytheville LCenturytink [338,342 | January 2021-June 2021 |

The Russell County PSAP’s deployment window will be January 2021 - June 2021. A specific date will be
determined after all PSAPs have made the NG9-1-1 decision and AT&T develops the master schedule.
Regardless of the specific date, any CHE upgrades, diverse connectivity enhancements and GIS data
corrections must be completed at least three months before the deployment date. If they are not
completed by this date, migrati ill occur on schedule, but it will require the deployment of an

Cost Estimates for NG9-1-1 Funding

The 9-1-1 Services Board has committed to funding the transitional costs for NG9-1-1 deployment so it is
important that all such costs are identified and made part of the overall budget. Itis also important that
the funding be provided on a fair basis across all PSAPs in Virginia. While most costs will be fully funded,
others like replacement of non-vendor supported CHE will continue to be funded at the same levels as
has been provided through the PSAP grant program in prior years. Based on all of the information
provided in this migration proposal, the following budget is for your deployment of NG9-1-1:

e ne Mamount (eNotes

NG9-1-1 non-recurring cost $4,000 | Flat rate from AT&T
CHE upgrade $30,000 | i3 licenses and services
CHE replacement $0 | Currently being replaced
Text-to-911 $0 | Currently have grant to deploy
CAD upgrade $0 | Not required
Mapping upgrade $0 | Not required
Voice logging upgrade $0 | Not required
ECaTS Data analytics expansion $1,000 | i3 logging and text to 9-1-1
Other system upgrades $0 | Not required
Rack space $0 | Rack space is available
Diverse connectivity costs $43,845.00

ster recovery upgrade $0 | Not required
Secondary PSAPs $0 | None
GIs data preparation $0 | Currently using grant funds
Legacy 9-1-1 transition costs $2,648.10 | Verizon costs
Project management assistance. $0 | None requested
Total $81,493.10

The monthly recurring cost for the AT&T solution is $5,566.60 which is set for the ten-year term of the
Fairfax County contract. The current monthly recurring cost for the legacy E9-1-1 solution is,
approximately $1,283.68. The estimated monthly increase to the PSAP after deployment is
approximately $4,282.92. This increase will be covered by the Board for a period of 24 months after
deployment is complete. At the end of this period, the entire cost will be the responsibility of the PSAP.
Copies of invoices from the current 9-1-1 service provider must be provided to substantiate the current
monthly cost. This will be the basis for determining whether monthly funding is provided and in what
amount.

Version Date: July 1, 2018 Page 13




. . 

The monthly recurring cost is impacted by the bandwidth into the PSAP. Bandwidth is primarily 
impacted by the number of concurrent calls each PSAP wants to be able to process. As the PSAP grows 
and adds bandwidth to handle more concurrent calls, the increased monthly cost will be the obligation 
of the PSAP even if during the 24 months following transition. Additionally, the recurring maintenance 
costs for PSAP equipment and GIS data will remain the responsibility of the PSAP. 

Projected Board Funding 
The Board will begin awarding funding for NG9-1-1 in late 2018. Until the Board approves the funding 
request from the PSAP, all funding levels shown are just projected. Based on the funding guidelines 
approved by the Board (or will be approved by the Board), the following funding would be awarded to 
the PSAP: 

Type of Funding Amount 
Non-recurring $81,493.10 
Recurring (over 24 months) $102, 790.08 
Data Analytics (monthly) $415.12 

The funding amount shown is based on estimates at this point. As binding quotes are received, the 
budget will be adjusted. The approval from the Board will be for the specific equipment or services and 
contingency funding will be available should the final cost be slightly higher so long as the original scope 
of the effort does not change. Similarly, if the final cost is lower, the budget will be adjusted lower. That 
additional funding cannot be shifted to another part of the project. 

Version Date: July 1, 2018 Page 14 

The monthly recurring cost is impacted by the bandwidth into the PSAP. Bandwidth is primarily
impacted by the number of concurrent calls each PSAP wants to be able to process. As the PSAP grows
and adds bandwidth to handle more concurrent calls, the increased monthly cost will be the obligation
of the PSAP even if during the 24 months following transition. Additionally, the recurring maintenance
costs for PSAP equipment and GIS data will remain the responsibility of the PSAP.

Projected Board Funding

The Board will begin awarding funding for NG9-1-1 in late 2018. Until the Board approves the funding
request from the PSAP, all funding levels shown are just projected. Based on the funding guidelines
approved by the Board (or will be approved by the Board), the following funding would be awarded to
the PSAP:

‘Type of Funding ‘Amount
Non-recurring $81,493.10
Recurring (over 24 months) $102,790.08
Data Analytics (monthly) $415.12

The funding amount shown is based on estimates at this point. As binding quotes are received, the
budget will be adjusted. The approval from the Board will be for the specific equipment or services and
contingency funding will be available should the final cost be slightly higher so long as the original scope
of the effort does not change. Similarly, if the final cost is lower, the budget will be adjusted lower. That
additional funding cannot be shifted to another part of the project.

Version Date: July 1, 2018 Page 14




Please note: This document was created by the Virginia Information Technology Agency (VITA) 
Integrated Services Program (ISP) as an informational resource that summarizes high level 
information about the Fairfax County Next Generation 9-1-1 (NG9-1-1) contract. 

Procurement is a local decision. If PSAP or local procurement officials have questions about the 

contract, they should be directed to the Fairfax County Department of Procurement and Material 

Management {DPMM) contact listed below. 

Fairfax Contract Number 
4400007825 (Click contract number to open 
contract website) 

RFP Number RFP2000002010 

Contract Type Requirement (RQ) 

Contract Title I Description 
Next Generation 9-1-1 ESlnet and Core 
Services 
AT&T Corp 

Contractor 
Oba AT&T 
P.O. Box 5095 
Carol Stream, IL 60197-5095 

NIGP Code 83883, 93972, 91576, 91579, 95889 

Supplier Code 1000011437 
Jamie Pun, Contract Specialist 

Fairfax County DPMM Contact 
Telephone: (703) 324-3653 
Fax: (703) 324-3224 
Email: [email protected] 

Date Awarded 8/8/2017 
Contract Period Five years from date of award 

Remaining Renewals 
Five (5) One-year options or combination not 
to exceed five (5) additional vears. 

Buyer Code G1T 

Prices 
See Attached Pricing 
(via Fairfax Countv Notice of Award ) 
Asif Iqbal 
Sales Manager-AT&T Government & 

Supplier Contact 
Education Solutions 
(703) 474-6025 (office) 
(866) 380-2566 (fax) 
aiOO 1 [email protected] 

‘prin namo une py

VITA-ISP Summary Sheet: Fairfax County Contract
for NG9-1-1 ESInet and Core Services

Please note: This document was created by the Virginia Information Technology Agency (VITA)
Integrated Services Program (ISP) as an informational resource that summarizes high level
information about the Fairfax County Next Generation 9-1-1 (NG9-1-1) contract.

Procurement isa local decision. If PSAP or local procurement officials have questions about the
contract, they should be directed to the Fairfax County Department of Procurement and Material
Management (DPMM) contact listed below.

‘4400007825 (Click contract number to open

Fairfax Contract Number eee
RFP Number RFP2000002010
Contract Type Requirement (RQ)

Next Generation 9-1-1 ESInet and Core
Contract Title / Description Next Ger

‘AT&T Comp

Dba AT&T
Contractor P.O. Box 5095

Carol Stream, IL 60197-5095
NIGP Code £83883, 93972, 91576, 91579, 96889

‘Supplier Code

1000011437

Fairfax County DPMM Contact

Jamie Pun, Contract Specialist
Telephone: (703) 324-3653

Fax: (703) 324-3224

Email: jamie,[email protected]

Date Awarded

8/8/2017

Contract Period

Five years from date of award

Remaining Renewals

Five (5) One-year options or combination not
to exceed five (5) additional years.

Buyer Code

GIT

Prices

See Attached Pricing
(via Fairfax County Notice of Award)

‘Supplier Contact

Asif Iqbal

Sales Manager — AT&T Government &
Education Solutions

(703) 474-6025 (office)

(866) 380-2566 (fax)

ai001f@att. com





Legend 

PSAP Locations 

A Nor>-Tandem Central Offices 

ra Tandems 

D PSAP Boundaries 

ILECs and Selective Routers or Primary COs 
Company -Tandem or COs 

CenturyLink - Johnson City I Wytheville 

- CenturyLink - Charlottesville I Farmvile 

- Verizon - Alexandria I Fairfax 

Verizon - Blacksburg I Norton 

Verizon - Chester I Riehmond-Stuart 

- Verizon - Danville I Lynchburg 

- Verizon - Fredericksburg I Winchester 

- Verizon - High Street I Jefferson 

- Verizon - Salem I Staunton 

- Other Telcos 

.-... 

Virginia NG9-1-1 Planning Map 
Map Updated: March 5, 2018 to include PSAP locations 

[Legend
4 Nenad Cantal Ons

|IRE cemuntin- Caras /Famte
[BE verzon-alxanca Fata

Virginia NG9-1-1 Planning Map

Map Updated: March 5, 2018 to include PSAP locations





Virginia lnfonno~on TodinologiO! ~ 

Next Generation 9-1-1 

Currently, the 9-1-1 system in the commonwealth is dependent on decades old technology and is tethered to voice­
centric communications. It relies on an analog network that is quickly going out of service and places limitations on the 
reliable delivery of 9-1-1 service. The commonwealth must move forward now to evolve 9-1-1 and ensure quality ser­
vice to its citizens and visitors. To accomplish this, the Virginia 9-1-1 Services Board has begun the planning and prepara­
tion to move to a Next Generation 9-1-1 (NG9-1-1} system. NG9-1-1 is based on a modern internet protocol (IP) net­
work, that has the ability to deliver calls to the appropriate 9-1-1 center faster, transfer 9-1-1 calls and associated data 
anywhere needed, interconnect with other public safety systems and databases, and to secure ly receive multimedia 
communications like text, photos and videos. As service providers begin abandoning the legacy circuit-switched technol­
ogy, the urgency to update the 9-1-1 infrastructure to NG9-1-1 will increase tremendously. Actions to transform the out­
dated system into a digital network that is faster, more efficient, and has greater capabilities to serve Virginia's citizens 
and visitors must begin now. 

Transition Planning 
Recognizing the need to ensure a timely and comprehensive deployment of this important service, the Virginia 9-1-1 Services 
Board contracted for the development of a internet protocol based 9-1-1 network feasibility study. The study, developed 
through statewide stakeholder input, recommended the commonwealth implement an emergency services internet protocol 
(JP) network (ESJnet), essentially a network-of-networks (much like the Internet), to advance toward NG9-1-l . Like the inter­
net, there will need to be standards in place to ensure all participants interoperate in a secure and appropriate manner. The 
study recommended over 100 tasks the commonwealth needs to complete to accomplish this goal. Key among them was the 
establishment of governance for required standards. Working with all stakeholder groups, the board determined that it is in 
the best position to provide that governance and to coordinate with surrounding states to ensure seamless interoperability. As 
a result, they have adopted guiding principles (below), and a legislative position that was enacted by the General Assembly. 
That legislation defined the board's authority with NG9-1-1. As shown in the diagram below, this authority only includes those 
areas within the red circle which are 
part of the existing 9-1-1 system and 
have governance through the State 
Corporation Commission (SCC), Feder­
al Communications Commission (FCC) 
or local governments. As one of the 
board's guiding principles states, it 
will take full stakeholder engagement 
for NG9-1-1 to be successfully imple­
mented. While the Board's legislative 
positions addressed governance, it 
does not address sustainable funding 
for NG9-1-1. This will need to be ad­
dressed in the future. 

Guiding Principles 
For a Successful NG9-1-1 

Transition 
);;>- 9-1-1 & GIS are essential, local/ 

regional, public safety services 

);;>- Address all of 9-1-1 not just NG 

);;>- Stakeholder engagement is needed 

Services must be not be degraded. 

Economies need to be leveraged. 

Doing nothing is NOT an option 

Integrated Services Program! 101 N 14th Street, James Monroe Building, Richmond, VA 23219 I www.vita.virginia.gov/isp I September 2018 

Vegi ntoation Technologies Agency

Next Generation 9-1-1

Currently, the 9-1-1 system in the commonwealth is dependent on decades old technology and is tethered to voice-
centric communications. It relies on an analog network that is quickly going out of service and places limitations on the
reliable delivery of 9-1-1 service. The commonwealth must move forward now to evolve 9-1-1 and ensure quality ser-
vice to its citizens and visitors. To accomplish this, the Virginia 9-1-1 Services Board has begun the planning and prepara-
tion to move to a Next Generation 9-1-1 (NG9-1-1) system. NG9-1-1 is based on a modern internet protocol (IP) net-
work, that has the ability to deliver calls to the appropriate 9-1-1 center faster, transfer 9-1-1 calls and associated data
anywhere needed, interconnect with other public safety systems and databases, and to securely receive multimedia
‘communications like text, photos and videos. As service providers begin abandoning the legacy circuit-switched technol-
ogy, the urgency to update the 9-1-1 infrastructure to NG9-1-1 will increase tremendously. Actions to transform the out-
dated system into a digital network that is faster, more efficient, and has greater capabilities to serve Vir
and visitors must begin now.

Transition Planning
Recognizing the need to ensure a timely and comprehensive deployment of this important service, the Virginia 9-1-1 Services
Board contracted for the development of a internet protocol based 9-1-1 network feasibility study. The study, developed
through statewide stakeholder input, recommended the commonwealth implement an emergency services internet protocol
(IP) network (ESinet), essentially a network-of-networks (much like the Internet), to advance toward NG9-1-1. Like the inter-
net, there will need to be standards in place to ensure all participants interoperate in a secure and appropriate manner. The
study recommended over 100 tasks the commonwealth needs to complete to accomplish this goal. Key among them was the
establishment of governance for required standards. Working with all stakeholder groups, the board determined that it is in
the best position to provide that governance and to coordinate with surrounding states to ensure seamless interoperability. As
a result, they have adopted guiding principles (below), and a legislative position that was enacted by the General Assembly.
That legislation defined the board's authority with NG9-1-1. As shown in the diagram below, this authority only includes those
areas within the red circle which are

part of the existing 9-1-1 system and
have governance through the State
Corporation Commission (SCC), Feder-
al Communications Commission (FCC)
or local governments. As one of the
board’s guiding principles states, it
will take full stakeholder engagement
for NG9-1-1 to be successfully imple-
mented. While the Board's legislative
positions addressed governance, It
does not address sustainable funding
for NG9-1-1, This will need to be ad-
dressed in the future.

Ow
& Motie Snitch
Guiding Principles

For a Successful NG9-1-1 yi,
Transition
> 9-1-1 & GlS are essential, local/ <<

regional, public safety services F ore
{dress all of 9-1-1 not just NG nay | Services
jlder engagement is needed

ust be not be degraded, QO cone:

ed to be leveraged.

Integrated Services Program| 101 N 1th Street, James Monroe Building, Richmond, VA 23219 | www. vita virginia gov/isp | September 2018




GIS User Group region IV and Selective Router Pair Meeting for Verizon- Blacksburg/Norton Selective Router Pair NGS-1-1 Migration 
Proposal Meeting. (Lee, Wise, Dickenson, Norton, Buchanan, Russell, Tazewell, Giles, Radford, Pulaski and New River Valley) 

• Region IV GIS User Group Meeting 

• Date: Thursday, September 27, 2018@ 9:00AM 

• Location: SWVA Higher Education Center, One Partnership Circle, Abingdon VA 

• Room 222 

• Verizon- Blacksburg/Norton Selective Router Pair NGS-1-1 Migration Proposal Meeting. 

• Date: Thursday, September 27, 2018@ 1 :30PM 

• Location: SWVA Higher Education Center, One Partnership Circle, Abingdon VA 

• Room 222 

GIS User Group region IV and Selective Router Par Mesting for Verizon. BlacksburgNorton Selective Router Pair NG9-1-1 Migratlon
Proposal Meeting. (Lee, Wise, Dickenson, Norton, Buchanan, Russel, Tazevell, lies, Radford, PulaskI and New River Valley)

‘© Region IV GIS Usor Group Mating
© Dato: Thursday, September 27, 2018 @ 8:00AM

© Location: SWWVA Higher Education Conter, One Partnership Circle, Abingdon VA
Room 222

© Verizon- BlackeburgiNorton Selective Router Par NGO-1-1 Migration Proposal Meeting.
© Date: Thursday, Sptember 27,2018 @ 1:30PM Ceo

* Location: SHA Higher Education Centr, One Parineship ile, Abington VA
* Room 222





Image removed by sender. virginia tax
PO Box 1115

Richmond, VA 23218-1115
804.367.8031 (Individual)
804.367.8037 (Business)

From: [email protected]
To: [email protected]
Subject: FW: Board of Equalization Member Training for 2019
Date: Wednesday, October 24, 2018 8:50:36 AM
Attachments: image001.jpg

image002.jpg
image003.jpg
image004.jpg
image005.jpg
image006.jpg
image007.jpg
image008.jpg

 
 

From: Virginia Tax <[email protected]> 
Sent: Tuesday, October 23, 2018 1:51 PM
To: [email protected]
Subject: Board of Equalization Member Training for 2019
 

Board of Equalization Member Training for 2019

 

Board of Equalization Member Training for 2019

Dear Commissioners of the Revenue and
Real Estate Assessors:
 
As we approach 2019, those localities with reassessments will be forming new Boards of
Equalization. In order to be eligible for appointment, new Board members are required to
participate in a basic course of instruction provided by the Department of Taxation. 
Returning members are required to take our instruction at least once in every four years of
service.

Please let me know as soon as possible if your locality has a reassessment effective for
tax year 2019, and if your Board members will require the mandated training.

The training begins with Board members studying the attached Manual. The Manual
provides an overview of the assessment process, the role of the Board, the role of the
Department of Taxation, and a brief discussion of Conflict of Interest and Freedom of
Information statutes. An Appendix with information useful to a Board of Equalization is
also included. 

mailto:[email protected]
mailto:[email protected]








From: [email protected]
To: ‘andy willams@bv. net
Subject: FW: Board of Equalization Member Training for 2019
Date: Wednesday, October 24, 2018 8:50:36 AM
Attachments: image001 jog

‘image02.ioo

‘mage003 99

‘mage004.joo

‘maga005 0a

‘image008 joo

‘maga007 ipa

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From: Virginia Tax <[email protected]>
Sent: Tuesday, October 23, 2018 1:51 PM

To: [email protected]

Subject: Board of Equalization Member Training for 2019

PO Box 1115
Richmond, VA 23218-1115

804.367.8031 (Individual)
804.367.8037 (Business)

Board of Equalization Member Training for 2019

Dear Commissioners of the Revenue and
Real Estate Assessors:

‘As we approach 2019, those localities with reassessment will be forming new Boards of
Equalization. In order to be eligible for appointment, new Board members are required to
participate in a basic course of instruction provided by the Department of Taxation.
Returning members are required to take our instruction at least once in every four years of
service.

Please let me know as soon as possible if your locality has a reassessment effective for
tax year 2019, and if your Board members will require the mandated training.

The training begins with Board members studying the attached Manual. The Manual
provides an overview of the assessment process, the role of the Board, the role of the
Department of Taxation, and a brief discussion of Conflict of Interest and Freedom of
Information statutes. An Appendix with information useful to a Board of Equalization is
also included.




Where possible we offer training remotely. That is, we will connect with your office over
the internet and the phone line.  You will not be charged for the phone connection. An
instructor from the Department will review material from the Manual with Board members,
and will answer questions.  The training utilizes the material from the Manual, and requires
that your offices have reliable internet connectivity.  It is recommended that Board
members meet in your office, and that speaker phone(s), and a projector that can be
connected to a computer with internet access be utilized for the presentation.  Requests
for onsite training will be reviewed on a case by case basis.

As early as possible, I ask that you distribute the Manual to Board members, and contact
me to schedule a training session.

Terry Born

Sr. Property Appraisal Consultant

804-786-4091

[email protected]   

 

 Click here view the attachment.

 

Contact us by phone or secure email

  
 
STAY CONNECTED:

 
 
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Where possible we offer training remotely. That is, we will connect with your office over
the internet and the phone line. You will not be charged for the phone connection. An
instructor from the Department will review material from the Manual with Board members,
and will answer questions. The training utilizes the material from the Manual, and requires
that your offices have reliable intemet connectivity. It is recommended that Board
members meet in your office, and that speaker phone(s), and a projector that can be
connected to a computer with internet access be utilized for the presentation. Requests
for onsite training will be reviewed on a case by case basis.

As early as possible, | ask that you distribute the Manual to Board members, and contact
me to schedule a training session.

Terry Born
Sr. Property Appraisal Consultant
804-786-4091

Theresa. [email protected]_

Click here view the attachment.

Contact us by phone or secure email

Co
am

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Board of Supervisors  Action Item A-1 

137 Highland Drive Presenter: Chairperson  
Lebanon, VA 24266 

Meeting: 11/5/18      6:00 PM 
 

                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
 
 
 
 

Board Appointments 
Community Policy Management Team 
 
Lori Addison    3-Year Term 
Alice Meade    3-Year Term 
 
RC Equalization Board 
 
Vacant    4-Year Term 
Vacant    4-Year Term 
Vacant    4-Year Term 
 
 
STAFF RECOMMENDATION(s):  Board Discretion.  
SUGGESTED MOTION(s):  Motion to appoint Board Members.  

Board of Supervisors Action Item A-1
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 11/5/18 6:00 PM

Board Appointments
Community Policy Management Team

Lori Addison 3-Year Term
Alice Meade 3-Year Term

RC Equalization Board

Vacant 4-Year Term
Vacant 4-Year Term
Vacant 4-Year Term

STAFF RECOMMENDATION(s): Board Discretion.
SUGGESTED MOTION(s): Motion to appoint Board Members.

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




Board/ Committee Appointments 

Name Term Term Ending Phone Number 
Community Policy Management Team 

. 

Lori Gates Addison Three Years November 4, 2018 

Alice Meade Three Years 
. 

November 4, 2018 

*Need a Health Department appointment to CPMT, currently no one serving 
. 

Castlewood Water and Sewage Authority 

Brad Patton Three Year December 14, 2018 870-0178 

Cumberland Mountain Community Service Board 

Dr. Barbara Fuller Three Year December 31, 2018 964-2555 
Mr. Steve Givens Three Year December 31, 2018 883-8000 

Drill Community Center 

Rachel Helton Two Year December 31, 2018 873-6746 
Doug Lester Two Year December 31, 2018 873-5410 

Harold Dean Thomas Two Year December 31, 2018 873-6367 

Betty Sue Hess Two Year December 31, 2018 

People Inc. Development Financial Board 

Alicia McGlothlin Three Year December 31, 2018 

Drill Community Center 

Charlene Blankenship Two Year December 31, 2018 873-5811 
Rachel Helton Two Year December 31, 2018 873-6746 

Doug Lester Two Year December 31, 2018 873-5410 
Harold Dean Thomas Two Year December 31, 2018 873-6367 

Betty Sue Hess Two Year December 31, 2018 

Board/ Committee Appointments

Name Term Term Ending Phone Number
Policy Management Team
[Lori Gates Addison Three Years November 4, 2018
Alice Meade Three Years November 4, 2018

*Need a Health Department appointment to CPMT, currently no one serving

[Castlewood Water and Sewage Authority

Brad Patton Three Year December 14, 2018 870-0178
[Cumberland Mountain Community Service Board
Dr. Barbara Fuller Three Year December 31, 2018 964-2555
Mr. Steve Givens Three Year December 31, 2018 883-8000
[Drill Community Center
Rachel Helton. Two Year December 31, 2018 873-6746
Doug Lester Two Year December 31, 2018 873-5410
Harold Dean Thomas Two Year December 31, 2018 873-6367
Betty Sue Hess Two Year December 31, 2018
People inc. Development Financial Board

McGlothlin’ Three Year December 31, 2018
Drill Community Center
[Charlene Blankenship. ‘Two Year December 31, 2018 873-5811
Rachel Helton Two Year December 31, 2018 873-6746
Doug Lester Two Year December 31, 2018 873-5410
Harold Dean Thomas, ‘Two Year December 31, 2018 873-6367
[Betty Sue Hess Two Year December 34, 2018





NAME: 

HOME ADDRESS: 

COUNTY OF RUSSELL, VIRGINIA I . P.•ln!,f.~!Tll. ·' I 
COMMITTEE APPLICATION 

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(Mr., Mrs., Miss, Rani<) 

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ARE YOU CURRENTLY A MEMBER OF A RUSSELL COUN1YBOARD OR COMMISSION? 

IF YES, PLEASE NAME: Jh 11./4/YtJ $Mui Cf t!.:f/J(j 
HA VE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMISSION? 

IF YES, PLEASE NAME: 

ARE YOU AREGISIBRED VOTER? DISTRICT NUMBER: 

COUNTY OF RUSSELL, VIRGINIA rt

COMMITTEE APPLICATION :
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ARE YOU A REGISTERED VOTER? Y Bd, DISTRICTNUMBER: |S





OTfIBR INTERESTS (Continued): 

OTHER INTERESTS (Continued):

JOB EXPERIENCE (Continued): _—

civicorsmevice oxcanzanionsxennuence (Contmely Serover, Car parade lire





Loretta Vance 

From: 
Sent: 

Wimmer, Pamela <[email protected]> 
Monday, October 29, 2018 8:26 AM 

To: Loretta Vance 
Subject: Fwd: CPMT 

Loretta-here is the email he sent me--if this will suffice. I also sent you his phone number!! Thanks! Pam 
----------Forwarded message----------
From: Bob Carpenter <[email protected]> 
Date: Thu, Oct 11, 2018 at 12:22 AM 
Subject: CPMT 
To: "Wimmer, Pamela" <[email protected]> 

Dear Pam, 

As per our discussion on 10/10/2018 I will no longer be able to participate on the Russell County CPMT. I have 

enjoyed the time I served on the CPMT. My health issues are such that I spend a great deal of time going to 

Dr.'s appointments and seeing the specialists at the UVA Hospital. I will continue to provide services in the 
area of Adult Mentoring and on a more limited basis I will continue to provide mentoring services for the 

youth of Russell County. 

Pamela Hendrickson-Wimmer 

Russell County CSA Coordinator 

Ph: (276) 883-5229 

Fx: (276) 889-2662 

1 

Lonzo Lester
Highlight

Loretta Vance

Wimmer, Pamela <[email protected]>
Monday, October 29, 2018 8:26 AM

Loretta Vance

Fwd: CPMT

Loretta-here is the email he sent me:
Forwarded message ~

Date: Thu, Oct 11, 2018 at 12:22 AM
Subject: CPMT
To: "Wimmer, Pamela" <[email protected]>

his will suffice. | also sent you his phone number!! Thanks! Pam

Dear Pam,

As per our discussion on 10/10/2018 | will no longer be able to participate on the Russell County CPMT. | have
enjoyed the time | served on the CPMT. My health issues are such that | spend a great deal of time going to
Dr.'s appointments and seeing the specialists at the UVA Hospital. | will continue to provide services in the

area of Adult Mentoring and on a more limited basis | will continue to provide mentoring services for the
youth of Russell County.

Pamela Hendrickson-Wimmer
Russell County CSA Coordinator
Ph: (276) 883-5229

Fx: (276) 889-2662




October 25, 2018 

Dear Mrs. Vance: 

Please be advised that I resigned the Russell County CPMT effective August 2018. 
Although happy to have served for many years, I felt that a younger person would 
be more familiar with the Department of Social Services and would better serving 
in that capacity. If any further assistance is needed, please let me know. 

Sincerely, 

Patrica D. Gray 

Lonzo Lester
Highlight

October 25, 2018

Dear Mrs. Vance:

Please be advised that I resigned the Russell County CPMT effective August 2018.
Although happy to have served for many years, I felt that a younger person would
be more familiar with the Department of Social Services and would better serving
in that capacity. If any further assistance is needed, please let me know.

Sincerely,




 
Board of Supervisors                                    Action Item B-1 

137 Highland Drive  Presenter: Chairperson 
Lebanon, VA 24266 

   Meeting: 11/5/18      6:00 PM 
 

                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
 
 
 
 

 
Approval of Minutes  

Request approval of the minutes from the following meeting: 

• Unapproved minutes of October 1, 2018  
 
STAFF RECOMMENDATION(s): 
Board discretion 

 
SUGGESTED MOTION(s): 
Motion to approve Board Minutes. 

 

ATTACHMENTS: 
 

• Board Minutes 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Item B-1
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 11/5/18 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:
« Unapproved minutes of October 1, 2018

STAFF RECOMMENDATION(s):
Board discretion

SUGGESTED MOTION(:
Motion to approve Board Minutes.

ATTACHMENTS:

* Board Minutes

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




October 01, 2018 

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 01, 
2018 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. 

The Clerk called the meeting to order. 

Roll Call by the Clerk: 

Present: 
Tim Lovelace 
Lou Wallace  
Carl Rhea 
David Eaton 
Steve Breeding 
Rebecca Dye 
Harry Ferguson 
 
Lonzo Lester, Clerk 
Vicki Porter, Deputy Clerk 
Matt Crum, County Attorney 
 
Absent: 
None 
 
Invocation by Roy Harrison, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag. 
 

APPROVAL OF THE AGENDA 
 

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to 
approve the agenda as amended. 
 
The vote was: 
Aye:  Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
Presentations 
 
Betsy Gilmer, Russell County Tourism Committee gave an overview of the tourism board’s 
accomplishments and activities over the past year.   
 
John Michael McCoy and Brad Cook, Lebanon Fire Department asked the Board to consider supporting 
a grant application for the purchase of a ladder truck for fire departments in the county to use.   
 

AUTHORIZATION FOR THE FIRE DEPARTMENTS TO PROCEED WITH A GRANT APPLICATION FOR THE 
PURCHASE OF A LADDER TRUCK 

 

October 01, 2018

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, October 01,
2018 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.
Roll Call by the Clerk:

Present:
Tim Lovelace
Lou Wallace
Carl Rhea
David Eaton
Steve Breeding
Rebecca Dye
Harry Ferguson

Lonzo Lester, Clerk
Vicki Porter, Deputy Clerk
Matt Crum, County Attorney

Absent:
None

Invocation by Roy Harrison, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.
APPROVAL OF THE AGENDA

Motion made by Steve Breeding, second Tim Lovelace and duly approved by the Board of Supervisors to
approve the agenda as amended.

The vote was:

‘Aye: Steve Breeding, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

Presentations

Betsy Gilmer, Russell County Tourism Committee gave an overview of the tourism board’s
accomplishments and activities over the past year.

John Michael McCoy and Brad Cook, Lebanon Fire Department asked the Board to consider supporting
a grant application for the purchase of a ladder truck for fire departments in the county to use.

AUTHORIZATION FOR THE FIRE DEPARTMENTS TO PROCEED WITH A GRANT APPLICATION FOR THE
PURCHASE OF A LADDER TRUCK





Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to 
authorize the County Fire Departments to proceed with a grant application to purchase a ladder truck. 
 
The vote was: 
Aye:  Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 
Board Appointments 
 

ERNIE MCFADDIN RE-APPOINTED TO THE RUSSELL COUNTY IDA 
 
Carl Rhea nominated Ernie McFaddin 
 
Motion made by David Eaton, second Steve Breeding that nominations cease and Ernie McFaddin be 
appointed by acclamation to the Russell County Industrial Development Authority for a (4) four-year 
term, said term ending October 01, 2022. 
 
The vote was; 
Aye:  David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

TIM LOVELACE RE-APPOINTED TO THE HIGHWAY AND SAFETY COMMISSION 
 
David Eaton nominated Tim Lovelace 

 
Motion made by Steve Breeding, second David Eaton that nominations cease and Tim Lovelace be 
appointed to the Russell County Highway and Safety Committee by acclamation for a (2) two-year term, 
said term ending October 01, 2020. 
 
The vote was: 
Aye:  Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry 
Ferguson 
Nay:  None 
 

MARK MITCHELL RE- APPOINTED TO THE PLANNING COMMISSION 
 

Tim Lovelace nominated Mark Mitchell 
 
Motion made by David Eaton, second Tim Lovelace that nominations cease and Mark Mitchell be 
appointed by acclamation to the Russell County Planning Commission for a (4) four-year term, said term 
ending October 01, 2022. 
 
The vote was: 
Aye:  David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

Motion made by Steve Breeding, second Carl Rhea and duly approved by the Board of Supervisors to
authorize the County Fire Departments to proceed with a grant application to purchase a ladder truck.

The vote was:

‘Aye: Steve Breeding, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

Board Appointments

ERNIE MCFADDIN RE-APPOINTED TO THE RUSSELL COUNTY IDA

Carl Rhea nominated Ernie McFaddin

Motion made by David Eaton, second Steve Breeding that nominations cease and Ernie McFaddin be
appointed by acclamation to the Russell County Industrial Development Authority for a (4) four-year
term, said term ending October 01, 2022.

The vote was;

‘Aye: David Eaton, Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Harry
Ferguson

Nay: None

‘TIM LOVELACE RE-APPOINTED TO THE HIGHWAY AND SAFETY COMMISSION
David Eaton nominated Tim Lovelace
Motion made by Steve Breeding, second David Eaton that nominations cease and Tim Lovelace be
appointed to the Russell County Highway and Safety Committee by acclamation for a (2) two-year term,
said term ending October 01, 2020.
The vote was:
‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry
Ferguson

Nay: None

MARK MITCHELL RE- APPOINTED TO THE PLANNING COMMISSION

Tim Lovelace nominated Mark Mitchell

Motion made by David Eaton, second Tim Lovelace that nominations cease and Mark Mitchell be
appointed by acclamation to the Russell County Planning Commission for a (4) four-year term, said term
ending October 01, 2022.

The vote was:

‘Aye: David Eaton, Steve Breeding, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye and Harry
Ferguson

Nay: None




 
 

HARRY FERGUSON APPOINTED TO THE PLANNING COMMISSION 
 
David Eaton nominated Harry Ferguson 
 
Motion made by Steve Breeding, second Tim Lovelace that nominations cease and Harry Ferguson be 
appointed to the Russell County Planning Commission to run concurrent with his appointment to the 
Board of Supervisors. 
 
The vote was: 
Aye:  Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

RESIGNATION OF HARRY FERGUSON AS COUNTY LIAISON TO THE PLANNING COMMISSION  
 
Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to 
approve the resignation of Harry Ferguson as county liaison to the Russell County Planning Commission. 
 
The vote was: 
Aye:  David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

CRYSTAL WHITE APPOINTED AS COUNTY LIAISON TO THE PLANNING COMMISSION 
 

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to 
appoint Crystal White as the county liaison to the Russell County Planning Commission. 
 
The vote was: 
Aye:  David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Harry 
Ferguson 
Nay:  None 

APPROVAL OF THE SEPTEMBER 10, 2018 MINUTES 
 

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to 
approve the September 10, 2018 minutes as corrected and dispense with the reading thereof. 
 
The vote was: 
Aye:  Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry 
Ferguson 
Nay:  None 
 

APPROVAL OF THE SEPTEMBER 17, 2018 MINUTES 
 

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to 
approve the September 17, 2018 minutes as corrected and dispense with the reading thereof. 

HARRY FERGUSON APPOINTED TO THE PLANNING COMMISSION

David Eaton nominated Harry Ferguson

Motion made by Steve Breeding, second Tim Lovelace that nominations cease and Harry Ferguson be
appointed to the Russell County Planning Commission to run concurrent with his appointment to the
Board of Supervisors,

The vote was:

Aye: Steve Breeding, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Harry
Ferguson

Nay: None

RESIGNATION OF HARRY FERGUSON AS COUNTY LIAISON TO THE PLANNING COMMISSION

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to
approve the resignation of Harry Ferguson as county liaison to the Russell County Planning Commission.

The vote was:

‘Aye: David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry
Ferguson

Nay: None

CRYSTAL WHITE APPOINTED AS COUNTY LIAISON TO THE PLANNING COMMISSION

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to.
appoint Crystal White as the county liaison to the Russell County Planning Commission.

The vote was:
‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye, Steve Breeding and Harry
Ferguson
Nay: None
APPROVAL OF THE SEPTEMBER 10, 2018 MINUTES

Motion made by David Eaton, second Steve Breeding and duly approved by the Board of Supervisors to
approve the September 10, 2018 minutes as corrected and dispense with the reading thereof.

The vote was:

‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry
Ferguson

Nay: None

APPROVAL OF THE SEPTEMBER 17, 2018 MINUTES

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
approve the September 17, 2018 minutes as corrected and dispense with the reading thereof.




 
The vote was: 
Aye:  Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry 
Ferguson 
Nay:  None 

APPROVAL OF GENERAL COUNTY INVOICES 
 

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to  
approve general county invoices in the amount of $797,786.86 including reoccurring and withholdings. 
 
The vote was: 
Aye:  David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry 
Ferguson 
Nay:  None 
 
Citizens Comment 
 
Pearlie Ramsey, Rosedale asked that the Board take some kind of action to slow the vehicles down on 
Rt. 80. 
 
Donna Owens, Honaker voiced her concerns over a sign that will be placed near her home.  She felt that 
the sign ordinance and correct protocol had not been followed before the permit was issued. 
 
Les and Amanda Hale, Honaker commented that they had followed all the necessary steps to get the 
permit for the sign that they are putting up near their business. 
 
Amy Hamilton and Crystal Breeding, Lebanon are concerned about the future of the fitness center.  
They also stated that they needed better communication between the instructors and the Board to keep 
all the members informed. 
 
Billy Lowe, Swords Creek asked that the Board address the issue of a blind curve near his home.  Many 
accidents have occurred over the last few years and it is dangerous for the school bus to stop. 
 
The Chair closed citizens comment and called a (5) five-minute recess. 
 
The Chair called the meeting back to order. 
 
County Attorney Reports and Requests 
 
Matt Crum noted that Rick Thompson has revoked his resignation and will continue to serve as 
Treasurer of Russell County. 
 
 
County Administrator Reports and Requests 
 

COMMITTEES APPOINTED BY THE CHAIRPERSON 
 
Harry Ferguson and Lou Wallace to consider the engineering RFP’s for evaluation of the CWSA and PSA. 

The vote was:
‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry
Ferguson
Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to
approve general county invoices in the amount of $797,786.86 including reoccurring and withholdings.

The vote was:

‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Rebecca Dye, Steve Breeding and Harry
Ferguson

Nay: None

Citizens Comment

Pearlie Ramsey, Rosedale asked that the Board take some kind of action to slow the vehicles down on
Rt. 80.

Donna Owens, Honaker voiced her concerns over a sign that will be placed near her home. She felt that
the sign ordinance and correct protocol had not been followed before the permit was issued.

Les and Amanda Hale, Honaker commented that they had followed all the necessary steps to get the
permit for the sign that they are putting up near their business.

‘Amy Hamilton and Crystal Breeding, Lebanon are concerned about the future of the fitness center.
They also stated that they needed better communication between the instructors and the Board to keep

all the members informed.

Billy Lowe, Swords Creek asked that the Board address the issue of a blind curve near his home. Many
accidents have occurred over the last few years and it is dangerous for the school bus to stop.

The Chair closed citizens comment and called a (5) five-minute recess.
The Chair called the meeting back to order.

County Attorney Reports and Requests

Matt Crum noted that Rick Thompson has revoked his resignation and will continue to serve as

Treasurer of Russell County.

County Administrator Reports and Requests

COMMITTEES APPOINTED BY THE CHAIRPERSON

Harry Ferguson and Lou Wallace to consider the engineering RFP’s for evaluation of the CWSA and PSA.




Tim Lovelace and Harry Ferguson to consider the RFP’s for legal services for the County. 
Tim Lovelace and Carl Rhea to consider applicants for the Maintenance Supervisor Position. 
 

APPROVAL TO PAVE THE DOGTOWN SOLID WASTE SITE 
 
Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to 
authorize the paving of the Dogtown Solid Waste Site by W & L Construction and Paving. 
 
The vote was: 
Aye:  Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Steve 
Breeding 
Nay:  None 
 

AUTHORIZATION OF THE CUMBERLAND MT. COMMUNITY SERVICES CONTRACT 
 

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to 
authorize the signing of the Cumberland Mountain Community Services Performance Contract. 
 
The vote was: 
Aye:  Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry 
Ferguson 
Nay:  None 
 

APPROVAL OF A LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT 
 

Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to 
accept and appropriate a Local Emergency Management Performance Grant from the U. S. Department 
of Homeland Security and the Federal Emergency Management Agency. 
 
The vote was: 
Aye:  Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca 
Dye 
Nay:  None 

AUTHORIZATION OF A VDOT SAFETY IMPROVEMENT RESOLUTION 
 
Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to 
authorize a VDOT Highway Safety Improvement Program Resolution. 
 
The vote was: 
Aye:  David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 
 

APPROVAL TO SURPLUS (5) FIVE VEHICLES 
 

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to 
approve a list of surplus vehicles which includes: 

Tim Lovelace and Harry Ferguson to consider the RFP’s for legal services for the County.
Tim Lovelace and Carl Rhea to consider applicants for the Maintenance Supervisor Position.

APPROVAL TO PAVE THE DOGTOWN SOLID WASTE SITE

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to
authorize the paving of the Dogtown Solid Waste Site by W & L Construction and Paving.

The vote was:

‘Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Steve
Breeding

Nay: None

AUTHORIZATION OF THE CUMBERLAND MT. COMMUNITY SERVICES CONTRACT

Motion made by Steve Breeding, second David Eaton and duly approved by the Board of Supervisors to
authorize the signing of the Cumberland Mountain Community Services Performance Contract.

The vote was:

‘Aye: Steve Breeding, David Eaton, Lou Wallace, Carl Rhea, Rebecca Dye, Tim Lovelace and Harry
Ferguson

Nay: None

APPROVAL OF A LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT

Motion made by Carl Rhea, second Harry Ferguson and duly approved by the Board of Supervisors to
accept and appropriate a Local Emergency Management Performance Grant from the U. S. Department
of Homeland Security and the Federal Emergency Management Agency.

The vote was:
‘Aye: Carl Rhea, Harry Ferguson, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca
Dye
Nay: None
AUTHORIZATION OF A VDOT SAFETY IMPROVEMENT RESOLUTION

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to.
authorize a VDOT Highway Safety Improvement Program Resolution.

The vote was:

‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry
Ferguson

Nay: None

APPROVAL TO SURPLUS (5) FIVE VEHICLES

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to
approve a list of surplus vehicles which includes:




 
1.  1997 Chevrolet Pickup 
2.  2011 Ford 4-door Sedan 
3.  2009 Ford 4-door Sedan 
4.  2000 Ford Pickup 
5.  2007 Ford Pickup 
 
The vote was: 
Aye:  Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry 
Ferguson 
Nay:  None 

APPROVAL TO AMEND THE AGENDA 
 

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to 
amend the agenda to allow the Board to appoint (2) two members to the Sunset Digital Advisory 
Committee. 
 
The vote was: 
Aye:  Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye, Harry Ferguson and Tim 
Lovelace 
Nay: None 
 
ANGELA CARPENTER AND ANDY SMITH APPOINTED TO THE SUNSET DIGITAL ADVISORY COMMITTEE 
 
Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to 
appoint Angela Carpenter to represent the business sector and Andy Smith to represent the residents to 
the Sunset Digital Advisory Committee. 
 
The vote was: 
Aye:  Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye, Carl Rhea and Harry 
Ferguson 
Nay:  None 

APPROVAL TO AMEND THE AGENDA 
 

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors 
to amend the agenda to include a vote on a consultant attorney for the consolidation of the Castlewood 
Water and Sewage Authority and The Russell County Public Service Authority. 
 
The vote was: 
Aye:  Harry Ferguson, Steve Breeding, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton 
Nay:  Lou Wallace 
 

APPROVAL TO HIRE FRANK KILGORE FOR THE CONSOLIDATION OF THE CASTLEWOOD WATER AND 
SEWAGE AUTHORITY AND THE RUSSELL COUNTY PSA 

 
Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors 
to hire Frank Kilgore as a consultant attorney for the consolidation of the Castlewood Water and Sewage 

. 1997 Chevrolet Pickup
. 2011 Ford 4-door Sedan
. 2009 Ford 4-door Sedan
. 2000 Ford Pickup
. 2007 Ford Pickup

yaene

The vote was:
Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Harry
Ferguson
Nay: None
APPROVAL TO AMEND THE AGENDA

Motion made by Steve Breeding, second Lou Wallace and duly approved by the Board of Supervisors to
amend the agenda to allow the Board to appoint (2) two members to the Sunset Digital Advisory
Committee.

The vote was:

‘Aye: Steve Breeding, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye, Harry Ferguson and Tim
Lovelace

Nay: None

ANGELA CARPENTER AND ANDY SMITH APPOINTED TO THE SUNSET DIGITAL ADVISORY COMMITTEE

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to.
appoint Angela Carpenter to represent the business sector and Andy Smith to represent the residents to
the Sunset Digital Advisory Committee.

The vote was:
‘Aye: Lou Wallace, David Eaton, Tim Lovelace, Steve Breeding, Rebecca Dye, Carl Rhea and Harry
Ferguson
Nay: None

APPROVAL TO AMEND THE AGENDA

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to amend the agenda to include a vote on a consultant attorney for the consolidation of the Castlewood
Water and Sewage Authority and The Russell County Public Service Authority.

The vote was:
‘Aye: Harry Ferguson, Steve Breeding, Carl Rhea, Tim Lovelace, Rebecca Dye and David Eaton
Nay: Lou Wallace

APPROVAL TO HIRE FRANK KILGORE FOR THE CONSOLIDATION OF THE CASTLEWOOD WATER AND.
‘SEWAGE AUTHORITY AND THE RUSSELL COUNTY PSA

Motion made by Harry Ferguson, second Steve Breeding and duly approved by the Board of Supervisors
to hire Frank Kilgore as a consultant attorney for the consolidation of the Castlewood Water and Sewage




Authority and The Russell County Public Service Authority and report back to the Board in (30) thirty 
days. 
 
The vote was: 
Aye:  Harry Ferguson, Steve Breeding, Carl Rhea and David Eaton 
Nay:  Lou Wallace, Rebecca Dye and Tim Lovelace 
 

APPROVAL TO ADJOURN 
 

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to 
adjourn. 
 
The vote was: 
Aye:  David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, Steve Breeding and Harry 
Ferguson 
Nay:  None 
 
 
 
 
 
_______________________________                                   ______________________________ 
Clerk of the Board                                                                      Chairperson 
 
 
 

‘Authority and The Russell County Public Service Authority and report back to the Board in (30) thirty
days.

The vote was:
‘Aye: Harry Ferguson, Steve Breeding, Carl Rhea and David Eaton
Nay: Lou Wallace, Rebecca Dye and Tim Lovelace

APPROVAL TO ADJOURN

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to.
adjourn.

The vote was:

‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Lou Wallace, Rebecca Dye, Steve Breeding and Harry
Ferguson

Nay: None

Clerk of the Board Chairperson




  
Board of Supervisors                            Action Item B-1- B-2 

137 Highland Drive Presenter: Chairperson   
Lebanon, VA 24266 

Meeting: 11/5/18           6:00 PM 
 

                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
 
 
 
 

 
Approval of Expenditures 

Request approval of the County’s October 2018 Monthly Expenditures: 

 
STAFF RECOMMENDATION(s):  
County’s October 2018 Monthly Expenditures are in compliance with budget and operational 

services. 

 
SUGGESTED MOTION(s): 
Motion to approve County’s October 2018 Monthly Expenditures. 

 

ATTACHMENTS: 
 

• October 2018 Monthly Expenditures 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Item B-1- B-2
137 Highland Drive Presenter: Chairperson
Lebanon, VA 24266

Meeting: 11/5/18 6:00 PM

Approval of Expenditures

Request approval of the County's October 2018 Monthly Expenditures:

STAFF RECOMMENDATION(s):
County's October 2018 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s):
Motion to approve County's October 2018 Monthly Expenditures.

ATTACHMENTS:

* October 2018 Monthly Expenditures

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE l 

DUE DATE INV.DATE VENDOR INVOICE ~ GROSS AMT. NET AMOUNT G/L ACCOUNT P.O.# 
11/05/2018 9/24/2018 002615 A & A ENTERPRIS 60892 99.90 99.90 4100-031020-5410-
11/05/2018 10/02/2018 002615 A & A ENTERPRIS 60966 849.15 849.15 4100-031020-5410-
11/05/2018 10/02/2018 002615 A & A ENTERPRIS 60967 366.55 366.55 4100-031020-5410-
11/05/2018 10/04/2018 002615 A & A ENTERPRIS 60985 596.40 596.40 4100-031020-5410-

1,912.00 1,912.00 
11/05/2018 8/21/2018 004154 A-Z OFFICE RESO 4741291-0 3,290.00 3,290.00 4100-021010-7002-
11/05/2018 8/21/2018 004154 A-Z OFFICE RESO 4744357-0 4,223.00 4,223.00 4100-021010-7002-
11/05/2018 10/17/2018 004154 A-Z OFFICE RESO 4745068-0 8,037.00 8,037.00 4100-021010-7002-

15,550.00 15,550.00 • 
11/05/2018 9/21/2018 003325 ADVANCED DIAGNO 18368 1,565.60 1,565.60 4100-031020-5408-

1,565.60 1,565.60 • 
11/05/2018 9/26/2018 003845 ALSCO LROA847310 125.20 125.20 4100-072010-3008-
11/05/2018 10/10/2018 003845 ALSCO LROA849839 210.17 210.17 4100-072010-3008-

335.37 335. 3 7 
11/05/2018 9/16/2018 003754 AMAZON 435354779435 10 63.93 63.93 4100-073010-5411-
11/05/2018 10/03/2018 003754 AMAZON 435497456369 10 21.05 21.05 4100-073010-5411-
11/05/2018 9/15/2018 003754 AMAZON 437759336954 10 129 .42 129 .42 4100-073010-5411-
11/05/2018 9/21/2018 003754 AMAZON 447838656457 10 12 . 35 12 . 35 4100-073010-5411-
11/05/2018 9/18/2018 003754 AMAZON 448573434958 10 26 .28 26 .28 4100-073010-5411-
11/05/2018 9/21/2018 003754 AMAZON 448869445574 10 35 .73 35 .73 4100-073010-5411-
11/05/2018 9/13/2018 003754 AMAZON 448995897486 10 15.98 15. 98 4100-073010-5401-
11/05/2018 9/21/2018 003754 AMAZON 464966896849 10 19.78 19.78 4100-073010-5411-
11/05/2018 9/15/2018 003754 AMAZON 466446593948 10 10 .28 10 .28 4100-073010-5411-
11/05/2018 9/17 /2018 003754 AMAZON 469486859355 10 362.15 362.15 4100-073010-5411-
11/05/2018 9/21/2018 003754 A:\ffiZON 469965597574 10 30.94 30.94 4100-073010-5411-
11/05/2018 10/10/2018 003754 AMAZON 476973847338 10 24 .18 24 .18 4100-073010-5411-
11/05/2018 9/21/2018 003754 AMAZON 555495895797 10 32.79 32.79 4100-073010-5411-
11/05/2018 9/24/2018 003754 AMAZON 633756358384 10 70.98 70. 98 4100-073010-5411-
11/05/2018 10/12/2018 003754 AMAZON 676865498777 10 50.11 50.11 4100-073010-5411-
11/05/2018 9/21/2018 003754 AMAZON 759846353788 10 205.70 205.70 4100-073010-5411-
11/05/2018 9/18/2018 003754 AMAZON 769369344349 10 12.51 12.51 4100-073010-5411-
11/05/2018 9/16/2018 003754 AMAZON 835774784643 10 61.37 61.37 4100-073010-5411-
11/05/2018 10/10/2018 003754 AMAZON 845979864479 10 10.08 10.08 4100-073010-5411-
11/05/2018 9/14/2018 003754 AMAZON 898739348438 10 148.22 148 .22 4100-073010-5411-
11/05/2018 9/24/2018 003754 AMAZON 934568836798 10 48.65 48.65 4100-073010-5411-
11/05/2018 10/07/2018 003754 AMAZON 956448776375 10 16.61 16.61 4100-073010-5411-
11/05/2018 9/23/2018 003754 A:'\ffiZON 957579646746 10 2. 07- 2. 07- 4100-073010-5411-

1,407.02 1,407.02 • 
11/05/2018 12/07/2018 003880 AMERICAN BANKER 12072018 1,513.00 1,513.00 4100-043020-5303-

1,513.00 1,513.00 
11/05/2018 9/18/2018 003103 AUTO MOTION SER 15193 16.00 16.00 4100-031020-5408-
11/05/2018 9/20/2018 003103 AUTO MOTION SER 15201 54.99 54.99 4100-031020-5408-
11/05/2018 10/02/2018 003103 AUTO MOTION SER 15224 623.94 623.94 4100-031020-5408-
11/05/2018 10/04/2018 003103 AUTO MOTION SER 15233 1,013.96 1,013.96 4100-031020-5408-
11/05/2018 10/05/2018 003103 AUTO MOTION SER 15234 559.99 559.99 4100-031020-5408-

2,268.88 2,268.88 • 
11/05/2018 9/18/2018 003032 B & H RENTALS I 112628 35. 0 0 35. 0 0 4100-094010-7056-
11/05/2018 10/18/2018 003032 B & H RENTALS I 112772 38.79 38. 79 4100-094010-7056-

73.79 73.79 
11/05/2018 10/01/2018 000007 BAKER & TAYLOR, NS18100077 10 1,500.00 1, 500 . 00 4100-073010-5411-
11/05/2018 9/17/2018 000007 BAKER & TAYLOR, 5015167540 10 222.72 222 .72 4100-073010-5411-
11/05/2018 9/17/2018 000007 BAKER & TAYLOR, 5015167541 10 29.71 29 . 71 4100-073010-5411-
11/05/2018 9/24/2018 000007 BAKER & TAYLOR, 5015178346 10 44.49 44 .49 4100-073010-5411-
11/05/2018 9/24/2018 000007 BAKER & TAYLOR, 5015178347 10 104 . 28 104.28 4100-073010-5411-
11/05/2018 9/24/2018 000007 BA.l(ER & TAYLOR, 5015178348 10 37.77 37. 77 4100-073010-5411-

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AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPM-Y #-001 FUND#4100 PAGE 2 

DUE DATE INV.DATE VENDOR INVOICE CLASS GROSS Al\IT. NET Ai'VJ:OUNT G/L ACCOUNT P.O.# 
11/05/2018 9/24/2018 000007 BAKER & TAYLOR, 5015178349 10 117.28 117.28 4100-073010-5411-
11/05/2018 9/24/2018 000007 BAKER & TAYLOR, 5015178350 10 43.57 43 .57 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191413 10 61. 89 61.89 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191414 10 122.06 122.06 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191415 10 16. 31 16. 31 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191416 10 34.77 34.77 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191417 10 20 .50 20 .50 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191418 10 26.96 26.96 4100-073010-5411-
11/05/2018 10/04/2018 000007 BAKER & TAYLOR, 5015191419 10 18.49 18 .49 4100-073010-5411-

2,400.80 2,400.80 
11/05/2018 9/23/2018 004549 BAKER ROOFING 0 902307571 9,800.00 9,800.00 4100-094010-7056-

9,800.00 9,800.00 
11/05/2018 10/15/2018 000052 BLEVINS SEPTIC 32660 375.00 375.00 4100-042010-5413-

375.00 375.00 
11/05/2018 9/24/2018 004407 BLUE 360 MEDIA INV-31039 64.25 64.25 4100-022010-5401-

64.25 64.25 • 
11/05/2018 9/24/2018 003808 EMS DIRECT INC 128654 285.00 285.00 4100-012130-5401-
11/05/2018 10/10/2018 003808 BMS DIRECT INC 129006 6,863.09 6,863.09 4100-012130-5802-

7,148.09 7,148.09 
11/05/2018 10/09/2018 000092 BONANZA RESTAUR 344127 130 .29 130 .29 4100-011010-5413-

130.29 130 .29 
11/05/2018 10/11/2018 004161 BREEDING, CRY ST 10112018 255.00 255.00 4100-072030-3009-

255.00 255.00 • 
11/05/2018 9/27/2018 000101 BRISTOL HERALD 020000591459. 10 280.80 280.80 4100-073010-5411-

280.80 280.80 
11/05/2018 10/31/2018 001177 Ck\iPBELL PHILLI 10312018 400.00 400.00 4100-013010-3002-

400.00 400.00 
11/05/2018 10/10/2018 003898 CA..1'<.D SERVICES c 10102018 1 2,051.96 2,051.96 4100-031020-5503-
11/05/2018 9/10/2018 003898 CARD SERVICES c 3967 2 100.00 100.00 4100-022010-5401-

2,151.96 2,151.96 • 
11/05/2018 9/21/2018 002337 CASKIE GRAPHICS 33718 324.13 324.13 4100-021060-3006-

324.13 324.13 
11/05/2018 11/05/2018 003438 CASTLEWOOD WATE OCT-2018 1 5,321.42 5,321.42 4100-082010-8025-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 31. 00 31. 00 4100-071040-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 59. 0 0 59. 00 4100-043020-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 62. 0 0 62.00 4100-071040-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 62.00 62. 0 0 4100-071040-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 31.00 31. 0 0 4100-043020-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 62.00 62. 00 4100-071040-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 31.00 31.00 4100-043020-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 62.30 62.30 4100-071040-5103-
11/05/2018 10/06/2018 003438 CASTLEWOOD WATE 10062018 118.00 118.00 4100-071040-5103-

5,839.72 5,839.72 
11/05/2018 10/01/2018 004450 CINTAS CORPORAT 4010332521 16. 2 0 16. 2 0 4100-043020-3008-
11/05/2018 10/04/2018 004450 C:::NTAS CORPORAT 4010527832 44 .36 44.36 4100-043020-3008-
11/05/2018 10/04/2018 004450 CIN':'AS CORPORAT 4010527838 63.69 63.69 4100-043020-3008-
11/05/2018 10/04/2018 004450 CINTAS CORPORAT 4010527841 130.14 130.14 4100-043020-3008-
11/05/2018 10/04/2018 004450 CI)l'TAS CORPORAT 4010527887 214. 99 214. 99 4100-043020-3008-
11/05/2018 10/08/2018 004450 CINTAS CORPORAT 4010618854 16.20 16.20 4100-043020-3008-
11/05/2018 10/04/2018 004450 CINTAS CORPORAT 401527830 39. 84 39.84 4100-043020-3008-
11/05/2018 10/11/2018 004450 CINTAS CORPORAT '<010790543 63.69 63.69 4100-043020-3008-
11/05/2018 10/11/2018 004450 CINTAS CORPORAT 4010790581 39.84 39 .84 4100-043020-3008-
11/05/2018 10/11/2018 004450 CINTAS CORPORAT 4010790599 44 .36 44. 36 4100-043020-3009-
11/05/2018 10/11/2018 004450 CINTAS CORPORAT 4010790606 240.49 240.49 4100-043020-3009-
11/05/2018 10/11/2018 004450 CINTAS CORPORAT 4010790647 130.14 130.14 4100-043020-3008-

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AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 3 

DUE DATE IN'V .DATE VENDOR INVOICE CLASS GROSS Al"lT. NET AMOUNT GlL ACCOUNT P.O.# 
11/05/2018 10/15/2018 004450 CINTAS CORPORAT 4oi08'95553 16 .20 16. 2 0 4100-043020-3008-
11/05/2018 10/18/2018 004450 CINTAS CORPORAT 4011077714 48. 00 48.00 4100-043020-3008-
11/05/2018 10/18/2018 004450 CINTAS CORPORAT 4011077775 242.80 242.80 4100-043020-3008-
11/05/2018 10/18/2018 004450 CINTAS CORPORAT 4011077786 68.19 68 .19 4100-043020-3008-
11/05/2018 10/18/2018 004450 CINTAS CORPORAT 4011077798 150.48 150.48 4100-043020-3008-
11/05/2018 10/18/2018 004450 CINTAS CORPORAT 4011077806 49.72 49.72 4100-043020-3008-
11/05/2018 10/22/2018 004450 CINTAS CORPOP.AT 4011189404 16.20 16. 2 0 4100-043020-3008-
11/05/2018 10/25/2018 004450 CINTAS CO RPO RAT 4011364182 48.00 48. 0 0 4100-043020-3004-
11/05/2018 10/25/2018 004450 CINTAS CORPORAT 4011364228 68 .19 68.19 4100-043020-3004-
11/05/2018 10/25/2018 004450 CINTAS CORPORAT 4011364231 49.72 49.72 4100-043020-3004-
11/05/2018 10/25/2018 004450 CINTAS CORPORAT 4011364246 240.54 240.54 4100-043020-3004-
11/05/2018 10/25/2018 004450 CINTAS CORPORAT 4011364273 150.48 150.48 4100-043020-3004-

2,192.46 2,192.46 • 
11/05/2018 10/18/2018 003569 CLARK PRINT SHO 3961 93.70 93.70 4100-035010-5401-

93.70 93.70 • 
11/05/2018 10/16/2018 003671 CLINCH VALLEY P W-01302 480.00 480.00 4100-081040-3006-

480.00 480.00 
11/05/2018 10/18/2018 002756 COMPUTER PROJEC 18-10-221ME 173.40 173.40 4100-022010-5401-

173.40 173.40 
11/05/2018 9/27 /2018 004452 CRYSTAL SPRINGS 16982561092718 62. 34 62.34 4100-031020-5401-
11/05/2018 9/27/2018 004452 CRYSTAL SPRINGS 16981298 092718 24. 74 24. 74 4100-013010-5401-

87. 08 87.08 
11/05/2018 10/16/2018 000171 CUMBERLAND PLAT 119 61,398.43 61,398.43 4100-042010-3002-

61,398.43 61,398.43 
11/05/2018 11/05/2018 003520 DANTE COMMUNITY APPR. 2018 1,263.62 1,263.62 4100-071040-5609-

1,263.62 1,263.62 • 
11/05/2018 10/07/2018 003403 DAVIS KLAY 2210 90.00 90. 00 4100-022010-5401-

90.00 90.00 
11/05/2018 9/24/2018 000184 DEM CO 6458964 10 257.48 257.48 4100-073010-5401-
11/05/2018 10/02/2018 000184 DEMCO 64645720 10 334.00 334.00 4100-073010-5414-
11/05/2018 10/08/2018 000184 DEM CO 6469255 10 19.21 19.21 4100-073010-5401-

610.69 610.69 
11/05/2018 9/24/2018 000193 DISCOUNT TIRE c 5013 68. 0 0 68.00 4100-031020-5408-
11/05/2018 10/17/2018 000193 DISCOUNT TIRE c 5123 243.00 243.00 4100-031020-5408-
11/05/2018 10/19/2018 000193 DISCOUNT TIRE c 5139 100.22 100.22 4100-043020-5408-
11/05/2018 10/16/2018 000193 DISCOUNT TIRE c 5119 809.99 809.99 4100-043020-5408-

1,221.21 1,221.21 • 
11/05/2018 9/25/2018 000198 DOMINION OFFICE 99317 39.90 39. 90 4100-012010-5401-
11/05/2018 9/27/2018 000198 DOMINION OFFICE 99444 23.99 23.99 4100-021060-5401-
11/05/2018 10/01/2018 000198 DOMINION OFFICE 99583 69 .29 69 .29 4100-021020-5401-
11/05/2018 10/03/2018 000198 DOMINION OFFICE 99665 40.73 40.73 4100-032050-5401-
11/05/2018 10/03/2018 000198 DOMINION OFFICE 99672 16.98 16.98 4100-021060-5401-
11/05/2018 10/03/2018 000198 DOMINION OFFICE 99675 67.39 67.39 4100-035050-5401-
11/05/2018 9/12/2018 000198 DOMINION OFFICE 98758 39.90 39. 90 4100-099000-5000-
11/05/2018 9/27/2018 000198 DOMINION OFFICE 99319 39.90 3 9. 9 0 4100-012010-5401-
11/05/2018 9/25/2018 000198 DOMINION OFFICE 99320 26.90 26.90 4100-021060-5401-
11/05/2018 10/02/2018 000198 DOMINION OFFICE 99604 119.70 119.70 4100-012010-5401-
11/05/2018 10/02/2018 000:93 DOMINION OFFICE 99640 26.39 26 .39 4100-012010-5401-
ll/05/2018 10/05/2018 000198 DOMINION OFFICE 99793 1.99 1.99 4100-012010-5401-
11/05/2018 10/09/2018 000198 DOMINION OFFICE 99889 11. 79 11.79 4100-034010-5401-
11/05/2018 10/09/2018 000198 DOMINION OFFICE 99896 64.69 64.69 4100-021060-5401-
11/05/2018 9/18/2018 000198 DOMINION OFFICE 99040 10 7.85 7.85 4100-073010-5401-
11/05/2018 9/18/2018 000198 DOMINION OFFICE: 99040 10 9. 50 9.50 4100-073010-5401-
11/05/2018 9/21/2018 000198 DOMINION OFFICE 992288 10 39. 90 39. 90 4100-073010-5401-
11/05/2018 9/27/2018 000198 DOMINION OFFICE 99313 10 19.58 19. 58 4100-073010-5401-

pose

Ti/osja0.8
iiyes/2018
iyes/2o18
1/05/2028
an/os/2028
Tiyosy2o8
i/os/2018
inyos/2038
11/05/2038
ayos/2018
tyes/2aie
11/5/2018

ri/os/2018
nijos/2018
n1/os/2018

1i/os/2018
Tyos/a018

31/05/2018
22/05/2018
aa/os/20r8

ai/os/2018
ihyos/anie
21/05/2018

aa/o5/2018
ayos/20r8
Lyes/20r8
3/08/2038

ni/os/20.a
1/03/2018
iiyas/2018
Layes/2oie
i1/os/20r6
riyos/20i8,
31/08/2028
an/os/2028
tyos/2018
niyos/20i8
iiyes/201s
1/es/2018
1Lyos/2018
11/05/2018
a8/05/2018
tiyes/2aia
i/es/acie
iyes/20is

0/29/2008

sw. Dag
0/38/2031
20/34/2031
30/19/2038,
so/is/2018
30/28/2018
do/ra/2016
30/22/2018
30/28/2018
0/25/2018
10/28/2026
30/38/2038
10/25/2018,

ro/19/2038
30/26/2018
20/28/2028

9i27/2038
9/27/2038

20/16/2018
nijes/2018
10/07/2018

3fae/z0ae
20/2/2018
ioyea/aoie

s/2a/20x8
1oyi7/2018
Lo/is/2018
so/is/2018

9/25/2008
5/29/2031
20/02/2038
to/os/2018
1oyes/2018
toves/a0ie
5/22/2088
5/23/2018
5/25/2031
0/02/2028
ioyaa/201
20/05/2038,
ioyas/202
ro/o3/20i8,
syie/201s
3/16/2038
5/23/2038
9/27/2038

anos

boaaso
oases
ooaese
boaaso
boas
bosses

003569
poas7a
02756.

b0ass2

0037s

0288
Sooaes

090293,
prises]

pons
eooise
80088,
bongs:
bonis
cools,
so0ise
pcretrd

CREE
caNras
cantas
Gimas
cheras
Eo
coras
chras
cIRTAS
Caras
cantas

SORPORAT
conpoRaT:
Conrorar:
CoRsoRAT
CoRPoRAT

CLARE BRENT SHO
cumey vanure
conporen FaOUEC

cRystay spams
CRYSTAL SPRINGS

cumeRaN PLAT
DRITE comemtry
Banco

pscomr
biscowt

Discome
BascouNe

DoMENioK OFFICE
BOMINION OFFICE
DOKINZON OFFICE
Dounntion OFFrce
DOMINION OFFECE
Domtison OFEaCe
DOMINION OFFICE
Bouton oreice
Doutzen Ovrice
Boxturon Qrrice
DourNton OFFICE
Boulnzon OrFice
Doututow OPPrcE
Douiwion OPeice
Douiuron Orrick
Domruson OFFICE

6.00
150/40
pers
48.00
240184
ieole
2,192.46
33.70
$3.70,
480100
17340
Evers
62,998.43
62,398.33
3/263/62
3263-62
50.00
27 48
534100
610765
58.00
0012
“739.50
30.73
6138
33/30
26.90,
138
cae
550
33:50

A/P CASH REQUIREMENTS PRE-LIST COMPANY 4-001
mwvorce: cuss __ cross aur
goroeossss 18.20
Sonaos9724 a8!00
foa077998 2enles
doriorr7a6 33.19,
aoito77798 150148
Soinorrees 49078
doituasaca 16120
sorissaiez 48.00
aorisesz2 rats
poreersetes $5.72
foniseszes 260158
fouaesa79 350148
2192146
3362 33.70
93.70
01902 80/00,
560"00,
ae-a0-22%00 las
273/40,
aeseascn092738 3.34
jepeiase csa7ie alte
ana
as 2.998043
61,398.43
ADER. 2018 11263162
ni2ea lea
zo 50.00
36.00
eesea6e 20 28r las
Sagas720 cd Eee
eeeoase io isian
S013 58.00
Bia 283.00
5139 ioolae
Peerieers
99327 33.30
Sse 63:29,
39665 ws
59672 iel9e
53676 on3s
Sense $3130
5932 33/30
39320 26130
53608 119"70
S36e0 26:39
39793 fled)
Soees 3175
53836 bele8
59080 1 785
39080, io Berd
Ssanes io 39150
Estey io 19/86

Fonogazaa

ner aNowmn g/y_accousn

4100-b43020-3008-
d1oe-ea3020-2008
Sho0-oeaead-3008-
‘200-ae30z0-3008-
4200-043020-3006-
‘eo-oa3020-3008-
$100-043020-s000-
leo-os3020-3008-
Siooeaseee 3008

e200-035020-5402-
s200-caie4a-s006-
“4300-022020-5402-

420a-aaa020-s02-
‘Goeceasena-saoa-

4300-042010-3002-
'4200-071040-5509-
'4200-073010-8603-

‘i00-o73010-s401-

4200-032020-s408-
‘s200-easoa0 5208

'4200-012010-5402-
Soe-e32050-s403-
saeq-aeesa-seoa-
‘3100-099000-s000-
S200-021060-se01-
4u00-032020-5400-
‘sa00-ean960-sa03—
‘saoq-e7a0ze-seaa-
‘leo-o73020-5800-





AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 4 

DUE DATE INV.DATE VENDOR ~ CLASS GROSS AMT. NET AMOUNT G/L ACCOUNT P.O.# 
11/05/2018 10/11/2018 000198 DOMINION OFFICE 99895 10 18.53 18 .53 4100-073010-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100146 110.77 110.77 4100-031020-5401-
11/05/2018 9/19/2018 000198 DOMINION OFFICE 2821CM 285.36- 285.36- 4100-031020-5401-
11/05/2018 9/13/2018 000198 DOMINION OFFICE 98895 96. 29 96 .29 4100-031020-5401-
11/05/2018 9/28/2018 000198 DOMINI OR OFFICE 99515 454.48 454.48 4100-031020-5401-
11/05/2018 10/01/2018 000198 DOMINION OFFICE 99651 24.20 24.20 4100-031020-5401-
11/05/2018 10/03/2018 000198 DOMINION OFFICE 99674 37.95 37.95 4100-031020-5401-
11/05/2018 10/05/2018 000198 DOMINION OFFICE 99817 56.84 56.84 4100-031020-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100137 39.90 39.90 4100-032050-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100145 33.63 33.63 4100-021060-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100153 39.90 39.90 4100-042010-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100159 177.72 177.72 4100-035050-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100230 11.90 11. 90 4100-021060-5401-
11/05/2018 10/16/2018 000198 DOMINION OFFICE 100239 24. 6 0 24.60 4100-021060-5401-
11/05/2018 10/18/2018 000198 DOMINION OFFICE 10028510182018 387.70 387.70 4100-012130-5401-
11/05/2018 10/17/2018 000198 DOMINION OFFICE 100302 139.50 139.50 4100-012130-5401-
11/05/2018 10/19/2018 000198 DOMINION OFFICE 100335 38 .28 38.28 4100-022010-5401-
11/05/2018 3/16/2018 000198 DOMINION OFFICE 92097 98 .49 98.49 4100-013020-5401-
11/05/2018 9/21/2018 000198 DOMINION OFFICE 99219 11.94 11. 94 4100-012130-5401-
11/05/2018 9/25/2018 000198 DOMINION OFFICE 99318 39.90 39.90 4100-013020-5401-
11/05/2018 9/27/2018 000198 DOMINION OFFICE 99467 382.60 382.60 4100-022010-5401-
11/05/2018 10/01/2018 000198 DOMINION OFFICE 99646 235.80 235.80 4100-012130-5401-
11/05/2018 10/09/2018 000198 DOMINION OFFICE 99892 4.98 4.98 4100-013020-5401-
11/05/2018 10/09/2018 000198 DOMINION OFFICE 99893 92. 67 92.67 4100-022010-5401-

2,939.58 2,939.58 
11/05/2018 9/30/2018 003938 DRAPER ADEN ASS 2018090557 2,199.50 2,199.50 4100-042010-3090-

2,199.50 2,199.50 
11/05/2018 10/10/2018 001894 ::JYNAMARK SECURI 15078 216.00 216.00 4100-021060-3005-

216.00 216.00 
11/05/2018 10/26/2018 001664 ELK GARDEN ALUM 10262018 465.00 465.00 4100-071040-5600-

465.00 465.00 
11/05/2018 11/05/2018 004419 EQUATURE/DSS CO 18714 4,475.00 4,475.00 4100-032050-3005-

4,475.00 4,475.00 
11/05/2018 9/25/2018 002162 FIRST IMPRESSIO 065318/l 50.00 so. 0 0 4100-011010-5413-

so.co 50.00 
11/05/2018 10/19/2018 001445 FISHER AUTO PAR 397-239068 514.90 514. 90 4100-042400-5407-

514.90 514.90 
11/05/2018 8/27/2018 000978 FOGLEMAN'S CARP 13378 73.50 73.50 4100-094010-7056-
11/05/2018 8/30/2018 000978 FOGLE1".AN' S CARP 13556 71. 0 0 71. 00 4100-094010-7056-

144.50 144.50 • 
11/05/2018 6/26/2018 000243 FREE SERVICE TI 278903 497.28 497.28 4100-031020-5408-
11/05/2018 8/24/2018 000243 FREE SERVICE TI 285882 973.35 973.35 4100-031020-5408-
11/05/2018 9/04/2018 000243 FREE SERVICE TI 286801 538.32 538.32 4100-031020-5408-
11/05/2018 9/24/2018 000243 FREE SERVICE TI 289984 1,000.76 1,000.76 4100-031020-5408-
11/05/2018 9/26/2018 000243 FREE SERVICE TI 289985 1,000.76 1,000.76 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERVICE TI 293915 1,000.76- 1, 000. 76- 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERVICE TI 293917 1,000.76- 1,000.76- 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERVICE TI 293919 973.35- 973.35- 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERV:CE TI 293923 470.88 470.88 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERVICE TI 293924 470.88 470.88 4100-031020-5408-
11/05/2018 10/16/2018 000243 FREE SERVICE TI 293925 531.36 531.36 4100-031020-5408-
11/05/2018 10/19/2018 000243 FREE SERVICE TI 294537 538.32- 538.32- 4100-031020-5408-
11/05/2018 10/19/2018 000243 FREE SERVICE TI 294540 497 .28- 497 .28- 4100-031020-5408-
11/05/2018 10/19/2018 000243 FREE SERVICE TI 294544 465.84 465.84 4100-031020-5408-
11/05/2018 10/19/2018 000243 FREE SERVICE TI 294547 504.28 504.28 4100 031020-5408-

2,443.24 2,443.24 

nposo 10/29/2018

DoE pate
iifos/2018
tiyos/2018
1/o5/20is
iyos/2018
3/05/2016
inyas/a0ie
in/os/20re
aayos/201e
3/08/2018
i/os/20r6
iayas/20ne
2/08/2038
inyos/2026
ves/20a8
inyos/20a8
iyos/a0a2
inyos/2018
inyas/2oae
11/05/2013
iiyosy20ns
11/05/2018
tiyos/2018
t/os/2018
iyos/2018

st/os/20ts
an/os/20.e
aa/os/2038
aa/os/20a8
aasos/2028
11/05/2018

aisos/2e.e
11/08/2018

ayses/2ois
iiyos/2oie
11/05/2018
11yos/a0ie
1hyos/2018
2/05/2018
an/os/20r6
3/05/2020
31/05/2018
inyos/2028
31/05/2018
an/os/2018
inyas/20aa
in/os/20is
11/03/2013

“nov DATE
To/tif2o1a
iopieyaaae
s/is/2018
5713/2018
5/20/2020
ro/oi/aois
ioyos/2018
10/05/2018
1/16/2018
To/is/20ie
to/ts/2018
io/ie/2018
io/ie/20ie
do/ie/2018
30/28/2018
30/23/208
io/is/2036
3/16/2038
5721/2038
5/25/2038
9/27/3038
ao/ai/2038
so/o9/2aze
0/03/2013

s/sosaoae
so/s0/2018
ro/as/2018
aasos/20.e

s/25/2018
30/19/2038

9/27/2038
3/50/2038

e/as/zoae

3/26/2018

5/00/2018

5/28/2018

5/26/2018
ro/ie/2oi8
to/is/2018
ro/is/2018
ho/is/a0ie
de/ie/a0ie
doyas/20ie
20/29/2016
io/i9/2036
fevas/2oae
20/23/2038

[A/P CASH REQUIREMENTS FRE-LIST COMPANY #-001 FINDHE100 Pace
vvenbor mevorcs cunss __aRoss ae. NET awourr g/t. accom 2.0.
booiss DOMEETON OFFICE Seals io ass Tass si0d-a7sor0-sao1- =~
Go0ise Dowrnros ofrice 202108 305 36- 2eglae- ciog-oazoz0-sacr- 27
00188 DouiNioN OFFICE 98495 9623 96.29. 4100-032020-sa01- >
So029@ bowmazon Oreres 99515 coer abelas f1gocoszoa0-saor) LT
00188 DoxENTON OFFICE $5681, 36.20 24°20 aigd-dai0z0-saoi- =
Sooage DoMENZON OFez0E 99674 Eres 37153 sieocoaioz0-se0r- >>
900138 DomaNzON OFFICE 100137 39130 25130 aieo-oazeso-seoa-
00184 DOMINION OFFICE 200185 331 33143 aioocoatogonseans >>
0019@ Domiaiow operee 100159 39/30, 39190 aioocoazono-saoz- >
00198 DomaN2ON Oneree 200159 card 337172 tioo-osgosa-seaa- 2
2o0tas DoMINION OnszcE Le0230 30 32190 Soocoaiosonseans 2
Sooise DoNTON OFFTeE 100235 Eras) 24160 Groeceazbe0-g01 =
boise DOMINIOK OFFICE Lovzesioxezoi6 267.70 pera tivo-osataa-seal- >>
beouse BomumzoN OFice ioese2 335150, isis freocoraive-seors | 27
booige DommmioN OPIce 100335 38.28 3alza daoo-casoie-sacl—
beoLse BoWENZGN CeFics 92097 Seas Sales sieoccisoz0-saan) | —
Do0ise DommnroW OFFICE $3218 inisa T13¢ Glonsaszsse-sans- 21
Se0Lse BOWENZON OFFICE $5918 35130 39130 sieacasozo-sani- ==
bo08se DomINzoN OFFICE $5467 302/60, e240 Gloo-oagoao-sacl) ||
Sooies DowinioN OFFice S366 235.86 255.80 ¢iao-oazas0-seor- >>
00298 Bowmnzow Opvice 99092 C38 ‘iss fieocoasoao-seor- >>
00158 DowrNION OFFICE 33033 sae sale? Glog-oazouo-son- 2
603998 DRAPER ADEM ASS 2019090857 2/198's0 2itea.s0 aroo-caz020-3090- ==
21199.80 21399150 +
01094 DYNMORE SECURE 15078 216.00 238109 “a100-o21080-3008-
246.00 236/00,
901864 ELK GARDEN ALUM 10262018, es 00 Geel09 “esoo-o7to40-seoe- = —
Beso fesrog +
doaar9 EQUATORE/DES CO 16714 698108 4,478108 “#100-092080-3008- ==
4138200 4001800 «
oozus2 FIRST IMPRESSTO 958516/1 50.00 ‘S010 <acc-aazoio-sars- =~
50.00 Soleo +
0144s FISHER AUTO PAR 397-229060 sit 30 18198 “e1go-o4zeon-sao7- ==
514.30 E1430 +
000878 FoGuEMAN's can? 23378 Tago 73130 “azoo-aseor0-7056- =~
00878 FOGLAMAN'S CARP 13856 70a Tiles aee-ogeouo-7os6.
a4ase aaaso +
000249 FREE suRvzcR TE 270903 457.28 457128 a1o0-o71ea0-seos- = -
00283 FREE SERVICE TI 245802 57335 593135 4Leo-oazeae-seoas
Coosa FREE cuRVicE TE 2nes0a Beery 538132 4100-o31020-se0e- >
600243 FREE SERVICE T2 26998 1,000.76 2,200.36 éla-oaLo90-se0e- >
oozes EREE SERVICE TI 29905 So00l76 2a00.7¢ 4200-031020-seaa-
Goa243 Faas ganvice Tr 292513 2000 .76~ Glegolve- eieocostoz0-seoa- >>
Go0a43 FREE SERVECR TI 259517 aio00 75- Laan ye. dieo-oazozo-saos) >
Goozea EREE Senvice TZ 293919 973.38 973135. «id0-03r0z0-sen8- 2 >
000243 FREE SERVICE TI 293929 230.8 Grogs eioocoszozo-sane- >
doo243 FREE SERVICE Tr 293928 0188 410193 ¢ia0-os2020-sane- >>
00242 FREE SERVICE Tr 292025 531.36 Siil3¢ Hog-esseag-sape
Doneda FREE SERVICE 32 254539 530/32 Spe laa- eoa-oauogo-ses- >>
bo0ada FREE SERVICE 72 294560 aoriae 457.28. aoo-oaa0z0-seos- >>
000283 FREE Tr 25asaa 265.34 feslee Gloo-osiegg-seoe- >
booed) FREE SERVICE 2 234547 Soal28 Sealae ‘ioo-o2z020-se0-
2.83.28 2.483 28 +





AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 5 

DUE DATE INV.DATE VENDOR INVOICE ~ GROSS AMT. NET AMOUNT G/L ACCOUNT P.O.# 
11/05/2018 8/21/2018 003310 FREEDOM FORD 9732 339.96 339.96 4100-031020-5408-
11/05/2018 8/27/2018 003310 FREEDOM FORD 9814 868.58 868.58 4100-031020-5408-
11/05/2018 8/31/2018 003310 FREEDOM FORD 9837 573.38 573.38 4100-031020-5408-

1,781.92 1,781.92 • 
11/05/2018 10/25/2018 004179 FRYE ROOFING IN 17657 89,215.28 89,215.28 4100-094010-7056-

89,215.28 89,215.28 
11/05/2018 9/12/2018 000854 GALL'S, LLC 10747424 26.00 2 6. 0 0 4100-031020-5410-
11/05/2018 9/18/2018 000854 GALL'S, LLC 10792927 20. 05 20.05 4100-031020-5409-
11/05/2018 9/20/2018 000854 GALL'S, LLC 10811112 113.00 113.00 4100-031020-5409-
11/05/2018 9/25/2018 000854 GALL'S, LLC 10847251 159.00 159. 00 4100-031020-5409-
11/05/2018 9/25/2018 000854 GALL'S, LLC 3 139.00 139.00 4100-031020-5409-

457.05 457.05 • 
11/05/2018 10/22/2018 001862 GREAT AMERICA L 23567143 263.22 263.22 4100-012100-3006-

263.22 263.22 
11/05/2018 10/12/2018 004163 RAMILTON, AMY 10122018 3 85. 0 0 385.00 fl00-072030-3009-

385.00 385.00 
11/05/2018 10/01/2018 000308 HONAKER TIRE SE 101108 30.00 30.00 4100-042400-5408-
11/05/2018 7/05/2018 000308 HONAKER TIRE SE 879 79.66 79.66 4100-031020-5408-

109.66 109.66 • 
11/05/2018 9/24/2018 003866 INNOVATIVE TECH 1693 495.00 495.00 4100-031020-3005-
11/05/2018 10/26/2018 003866 INNOVATIVE TECH 1725 285.00 285.00 4100-072010-3009-
11/05/2018 10/26/2018 003866 INNOVATIVE TECH 1726 2,197.50 2,197.50 4100-012300-3002-
11/05/2018 10/26/2018 003866 INNOVATIVE TECH 1728 650.00 650.00 4100-094010-7056-
11/05/2018 10/26/2018 003866 INNOVATIVE TECH 1740 3 95. 0 0 395.00 4100-042400-5413-

4,022.50 4,022.50 
11/05/2018 3/01/2018 000337 JOF.NSON PEST co 1141 458.00 458.00 ~100-043020-300~-

11/05/2018 4/01/2018 000337 JOHNSON PEST co 1178 458.00 458.00 4100-043020-3004-
11/05/2018 5/01/2018 000337 JOHNSON PEST co 1191 458.00 458.00 4100-043020-3004-

1,374.00 1,374.00 • 
11/05/2018 9/25/2018 003245 KENDALL ELECTRI Sl07233573.005 2,091.41- 2,091.41- 4100-043020-5407-

2,091.41- 2,091.41-* 
11/05/2018 10/18/2018 000359 KWIK KAFE 3510-541442 35.00 35.00 4100-012010-5401-

35. 00 35.00 
11/05/2018 10/15/2018 004528 L & W supp:,y co 258105548 320 .42 320.42 4100-043020-5407-

320.42 320.42 
11/05/2018 10/17/2018 004546 LEAF 8741382 10 83.88 83.88 4100-073010-3002-

83. 88 83.88 • 
11/05/2018 9/28/2018 000370 LEBANON AUTO SU 277284 4.90 4.90 4100-094010-7056-

4.90 4.90 
11/05/2018 9/04/2018 000367 LEBANON BLOCK & 273176 5.97 5.97 4100-043020-5407-
11/05/2018 9/06/2018 000367 LEBANON BLOCK & 273611 21. 58 21.58 4100-071040-5600-
11/05/2018 9/06/2018 000367 LEBANON BLOCK & 273653 1.15 1.15 4100-035010-5401-
11/05/2018 9/06/2018 000367 LE Bk'< ON BLOCK & 273706 19. 06 19.06 4100-043020-5407-
11/05/2018 9/07/2018 000367 LEBk'\!ON BLOCK & 273933 16. 2 0 16.20 4100-042400-5407-
11/05/2018 9/10/2018 000367 LEBANON BLOCK & 274130 99.90 99.90 fl00-072010-5407-
11/05/2018 9/10/2018 000367 LEBANON BLOCK & 274174 41.17 41.J..7 4100-094010-7056-
J..1/05/2018 9/12/2018 000367 LEBANON BLOCK & 274533 21.84 21.84 4100-043020-5407-
11/05/2018 9/12/2018 000367 LEBANON BLOCK & 274566 119.80 119.80 4100-094010-7056-
11/05/2018 9/13/2018 000367 LEBANON BLOCK & 274822 49.79 49.79 4100-094010-7056-
11/05/2018 9/17/2018 000367 LEBANON BLOCK & 275385 9.81 9.81 4100-043020-5407-
11/05/2018 9/17/2018 000367 LEBANON BLOCK & 275386 49.95 49.95 4100-094010-7056-
11/05/2018 9/18/2018 000367 LEBANON BLOCK & 2755~6 24.39 24 .39 4100-043020-5407-
11/05/2018 9/18/2018 000367 LEBANON BLOCK & 275567 18.58 18.58 4100-043020-5407-
11/05/2018 9/24/2018 000367 LEBANON BLOCK & 276372 5.50 5 . 50 4100-094010-7056-
11/05/2018 9/24/2018 000367 LEBANON BLOCK & 276439 11.49 11.49 4100-094010-7056-

aposa 10/29/2036

Ti/os/z038
niyos/20i8
21/05/2018

ayos/2028

11/08/2018
21yos/2018
11/08/2018
anyosy2ois
11/05/2018

ni/osy2018
11/08/2018

anfossaoie
ihyos/a0ie

22/08/2018
2/05/2010
iiyos/2ore
2/05/2018
vesy203

22/05/2020
iiyos/20a8
21/05/2028

a1/os/2038
nayos/20.8
auyas/2022
ai/os/2038
ai/es/2018

ni/os/2018
1yes/aois
21/05/2018
1/05/2018
iiyes/anie
iyos/2018
t/os/2018
iiyos/a0ie
25/05/2018
sa/o5/2018
3/05/2018
22/05/2018
Lyes/20ne
2/05/2028
inyos/2020
ives/2018

A/P CASH REQUIREMENTS ERE-DIST COMPANY #-002

onnpsi00 PAGE 5
nv pare vaxpon pivorce GuASs __gRoss nr, RET jwoUNT G/L _accotr 2.0.8
3/2i/20u8 009310 FREEDON FORD $722 399.96 3aa.36 €0-Os1070-S¢0a-
8/27/2018 003320 FREEDOM FORD 9024 aed ages t200-03020-se08- | >
8/52/2038 003310 FREEDOM ORD $837 573.38 Sv3ia8 f00-osL020-8608. ||
10/25/2018 004179 FRYE ROOFING IN 17657 93,215.28 83/215.28 4200-ossoL0-70s6- =
y/a2/2028 coosss cann's, uc 10747424 aera) 76°00 ¢xo0-031020-sare- =~
5/10/2038 cooess GALLS, tc 10792927 20.08 20.05 4ao0casz0z0-saos- >
3/20/2038 000858 GauL's, DLC i0siiia2 123/00 ai3loe floocosaosocsaes) 21
9/25/2028 coossé GALL'S, Luc 10847252 i89"00, 159/00 ioo-osa0a0-seos- =
5725/2038 oooess GALL's, tLe | 3 isles 133.00 sid0-031020-5809- >
10/22/2026 ootes2 GREAT ameRICA 1 23567243, 263122 263122 “exao-onzs00-2006- =~
363.43 26322 +
0/1/4028 004263 NaxcLTON, ANY 10222018 Gee .a0 Ge5 100 “e1a0-o72030-3009-
335 l00 385100 +
19/01/2018 000308 HoNaKSR TIRE SE 101108 39.00 ‘30100 a200-cezso0-seos. —
‘7705/2018 000308 HOMAEER TIRE SE 379, 35.65 35'e6 aieo-escag-seos- ||
109186 20366 *
5/24/2018 003866 mNOvATIVE TECH 1693 455.00 498.00 4100-c32020-3005- ==
10/26/2018 G03e6¢ INNOVATIVE THCH 1928 285.00 265.00 si00-o72010-3008- =
1o/a6/aoie doseee Ennovarive TECH 1726 2,187 '50 2,497180 Aleoconas00-ago2- =
10/26/2018 co3e6e TNNOVATIVE THCH 1720 650.09, 650"00 4100-98s010-7058- >>
io/26/20ie coseee EuNOVArTVE TECH 1739 S58/09, Sssloo #too-osasoo-seis- >>
2for/zore 000337 gouusoN FAST Co 1141 $58.09, “458.00 <i00-0430a0-300¢- =~
4/01/2018 000337 JouNSON PEST CO 1178 $5"00, GSaloe Gleocoazozo-ageas 2S
5701/2018 900337 JouMsox PEST co 119t S58/00, {6000 tio0"oas0z0-3000. | 2 >
9/25/2018 003245 KENDALL ELECTRI $107233573.005 2,032, 2,091.41- 4200-043020-8407- =~
208% excrete
10/28/2018 900368 KRIK KAPE asn0-seasaz 3 ‘38100 4200-caz0n0-sso1- =~
0/25/2018 ocasae 1 & w SUPPLY co 2se20s540 220 220142 “¢x00-043020-8407- -
320 320182 +
10/27/2028 o0ase6 uma avaasea 10 33 Bolsa “4100-o7a010-3002- =
9/28/2038 000370 LEBANON AUTO SU 277286 * ‘2130 a100-os¢ox0-7056--
9/04/2028 000367 LEBANON BLOCK & 273176 3 5157 “anco-oaa0a0-seo7-
5/05/2038 Goose? LEBANON BLOCK & 279612 a ails Sieo-o7ioa0-seo-
3/06/2028 co0367 LEBANON BLOCK & 273653 i Tas Geo-ossoio-sor- |
5706/2018 000367 LzaNON BLOCK & 293708 8 3908 S100-oaso20-seo7- >
3/01/2018 000367 LEMANON BLOCK & 273533 ie fein atoocoszsoosa07- 2
5/10/2028 000367 LEsAWoH BLOCK & 774130 2 2910 aioa-o7aczesagy) =
Syto/2oze ooo3e7 Lamuion Btoce 2 274174 a 42:3) Geecegsete-vose: =>
5/12/2038 000367 LEBANON BLOCK & 274533 2 ailee sueqcessoz0css07- 2
5/12/2028 000367 LamaNoN BLOCK & 274566 ais aislas loososeosc7ese. | 7
5/13/2018 adoae? Lennox Stock £ 274022 re (gia dupe-eagoaerose= >
5/17/2048 00036? LEBANON BLOCK & 275305 3 3181 4i00-043020-5807- ST
5/13/20u8 acaae7 Leanow BLoce & 275366 3 43193 Goe-eadon-7ase)
S/te/201e 060367 LEBANON BLOCK & 2755¢6 2 36135 siea-ca3oz0-sa07-
5/te/2018 900967 LEBANON BLOCK © 275567 a 218s flaocossonecsaor
5/24/2018 oooa6? emanoM BLOCK & 276372 $ 3180 élee-asceua-rese- =>
5/28/2018 900367 LEBANON BLOCK & 276435 a 114s sioocoseou-7ese. >





AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 6 

DUE DATE INV.DATE VENDOR INVOICE CLASS GROSS AMT. NET AMOUNT G/L ACCOUNT P.O.# 
11/05/2018 9/25/2018 000367 LEBANON BLOCK & 2766:i. 7 23.64 23. 5.;. 4100-094010-7056-
11/05/2018 9/26/2018 000367 LEBANON BLOCK & 276776 26 .29 26 .29 4100-043020-5407-
11/05/2018 9/27/2018 000367 LEBAN'ON BLOCK & 276950 10.86 10.86 4100-043020-5407-
11/05/2018 9/27/2018 000367 LEBAN'ON BLOCK & 277010 92.57 92.57 4100-043020-5407-
11/05/2018 9/28/2018 000367 LEBAN' ON BLOCK & 277144 24.85 24.85 4100-094010-7056-
11/05/2018 9/28/2018 000367 LEBA.i."ION BLOCK & 277247 54.78 54.78 4100-094010-7056-
11/05/2018 9/24/2018 000367 LEBAN' ON BLOCK & 276392 10 5.99 5.99 4100-073010-5413-
11/05/2018 9/06/2018 000367 LEBAN'ON BLOCK & 273777 35. 80 35.80 4100-031020-5409-
11/05/2018 9/28/2018 000367 LEBANON BLOCK & 277161 65. 63 65. 63 4100-031020-5409-

856.59 856.59 
11/05/2018 10/09/2018 003595 LIBRARIAN'S CEO 1310851 10 156.26 156.26 4100-073010-5411-

156.26 156.26 
11/05/2018 10/15/2018 003374 MCil'"IASTER- CARR S 76299611 197.59 197.59 4100-043020-5407-

197.59 197.59 
11/05/2018 9/20/2018 000428 MIKE'S COMPUTER 34376 79.90 79.90 .;.100-031020-5409-

79. 90 79.90 
11/05/2018 10/22/2018 004145 MILLER, CYNTHIA 10112018 150.00 150.00 4100-072030-3009-

150.00 150.00 • 
11/05/2018 10/01/2018 003387 MOBILE COMJViUNIC 80014452 919.10 919.10 4100-032050-3005-

919.10 919.10 
11/05/2018 9/27/2018 000430 MODERN CHEVROLE 2227 341.13 341.13 4100-031020-5408-

341.13 341.13 
11/05/2018 10/12/2018 004144 MONK, BARBARA J 10122018 540.00 540.00 4100-072030-3009-

540.00 540.00 
11/05/2018 9/17/2018 002304 MUMPOWER SIGN s 279128 310.49 310.49 4100-031020-5408-

310.49 310.49 • 
11/05/2018 10/26/2018 003238 NASH GWYN REIMB/TRAVEL 513. 0 0 513. 0 0 4100-011010-5501-
11/05/2018 10/26/2018 003238 NASH GWYN REIMB/TRAVEL 378.78 378.78 4100-011010-5504-
11/05/2018 10/26/2018 003238 NASH GWYN REIMB/TRAVEL 40. 0 0 40. 0 0 4100-011010-5504-
11/05/2018 10/26/2018 003238 NASH GWYN REIMB/TRAVEL 30. 0 0 30.00 4100-011010-5504-
11/05/2018 10/26/2018 003238 NASH GWYN REIMB/TRAVEL 350.00 350.00 4100-011010-5504-

1,311.78 1,311.78 
11/05/2018 9/29/2018 003123 O'REILLY AUTO p 1943-267216 93.85 93.85 4100-031020-5408-
11/05/2018 10/01/2018 003123 O'REILLY AUTO p 1943-267473 110.83 110.83 4100-031020-5408-
11/05/2018 10/19/2018 003123 O'REILLY AUTO p 1943-270400 26. 98 26. 98 4100-031020-5408-
11/05/2018 10/22/2018 003123 O'REILLY AUTO p 1943-270869 122.52 122. 52 4100-022010-5415-

354.18 354.18 
11/05/2018 8/15/2018 001996 OWENS FUNERAL s 977 800.00 800.00 4100-053010-6001-

800.00 800.00 
11/05/2018 10/10/2018 004487 PEARSON APPRAIS #7 76,055.31 76,055.31 4100-012100-3002-

76,055 . 31 76,055.31 
11/05/2018 10/17/2018 001587 POSTMASTER 10172018 1, 0 0 0 . 00 1,000.00 4100-013010-5201-

1, 0 0 0 . 00 1,000.00 • 
11/05/2018 10/10/2018 000513 PRINTECH 30797 768 . 99 768.99 4100-031020-5409-

768.99 768.99 • 
11/05/2018 9/17/2018 004473 PRO-VISION 315976 61.55 61.55 4100-031020-5409-

61.55 61.55 • 
11/05/2018 10/11/2018 004420 PROB ILL ING & FU 26Ll58912 51.32 51.32 4100-042400-5408-
11/05/2018 8/29/2018 004420 PROB ILL ING & FU 261155897 42. 82 42. 82 4100-042400-5408-

94 .14 94 .14 
11/05/2018 9/17/2018 003016 PURCHASE POWER 09172018 510.50 510.50 4100-021060-5201-
11/05/2018 9/17/2018 003016 PURCHASE POWER 09172018 510 .49 510.49 4100-031020-5201-

1,020.99 1,020.99 
11/05/2018 10/10/2018 001451 QUAILIFICATION 21803336 223.59 223.59 4100-031020-5409-

223.59 223. 5 9 

+ esteee esreee

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---- ----------------------------------------------~~-·---·--··-·-·~-~-

AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 7 

DOE DATE INV.DATE VENDOR ~ CLASS GROSS AMT. NET AMOUNT G/L ACCOUNT P.O.# 
11/05/2018 8/09/2018 004533 RAPPAHANNOCK RE 1819TU015 2,800.00 2,800.00 4100-031020-5409-

2,800.00 2,800.00 
11/05/2018 10/04/2018 004001 REDBUD CONSTRUC 0020618 449.50 449.50 4100-094010-7056-
11/05/2018 10/04/2018 004001 REDBUD CONSTRUC 0020618. 801.95 801.95 4100-071040-5607-

1,251.45 1,251.45 
11/05/2018 9/21/2018 002812 RICOH AMERICAS 5054577422 10 129. 98 129.98 4100-073010-3002-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30835151 188.84 188.84 4100-031020-3005-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30835218 273.97 273.97 4100-012010-3005-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30835277 176.15 176.15 4100-022010-5401-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30835459 112. 67 112.67 4100-032050-3005-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30836706 159.44 159.44 4100-013020-3005-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30837228 41. 67 41.67 4100-022010-5415-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30837433 100.98 100.98 4100-034010-5401-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30837507 111.06 111.06 4100-013020-3005-
11/05/2018 10/13/2018 002812 RICOH AMERICAS 30838036 210.51 210.51 4100-021020-3005-

1,505.27 1,505.27 
11/05/2018 6/29/2018 003192 ROBINSON FARMER 06292018 3,800.00 3,800.00 4100-012080-3009-

3,800.00 3,800.00 
11/05/2018 10/18/2018 000574 RUSSELL COUNTY 0000594-IN 14,619.51 14,619.51 4100-043020-5308-

14,619.51 14,619.51 • 
11/05/2018 10/01/2018 000578 RUSSELL COtJNTY 2170191 57 .48 57.48 4100-031020-5409-

57 .48 57.48 • 
11/05/2018 10/18/2018 000663 RUSSEL:W COUN~Y BOS 101818 11,885.22 11,885.22 4100-095010-9130-
11/05/2018 11/01/2018 000663 RUSSELL COUNTY NOV-18 28,830.14 28,830.14 4100-095010-9130-

40,715.36 40,715.36 • 
11/05/2018 10/08/2018 003554 S.E.P.T.I.C. IN 38792 53.00 53.00 4100-071040-5407-
11/05/2018 10/15/2018 003554 S.E.P.T.I.C. IN 38794 51. 35 51.35 4100-094010-7056-

104.35 104.35 
11/05/2018 9/24/2018 003455 SAFELITE AUTO G 01516-882159 230.21 230 .21 4100-031020-5408-

230.21 230 .21 • 
11/05/2018 9/26/2018 000594 SAM'S CLUB/GECR 826900281733 l 72.66 72. 66 4100-031020-5409-
11/05/2018 10/03/2018 000594 SAM'S CLU"E/GECR 10032018 166.46 166.46 4100-012010-5401-

239.12 239.12 
11/05/2018 10/08/2018 000601 SECURITY ELECTR 13202 409.70 409.70 4100-094010-7056-

409 . 70 409.70 
11/05/2018 10/25/2018 001299 SIGN SHOP OF SO 3152 360 . 00 360.00 4100-081040-3006-

360.00 360.00 
11/05/2018 10/17/2018 000610 SIRCHIE 368957-IN 114.82 114. 82 4100-031020-5409-

114.82 114.82 
11/05/2018 10/01/2018 001941 SOUTHERN SOFTWA 241789 9,020.00 9,020.00 4100-032050-3005-

9,020.00 9,020.00 
11/05/2018 10/05/2018 001700 SOUTEWEST VA VE 113390 121.04 121.04 4100-031020-5409-

121. 04 121.04 • 
11/05/2018 9/21/2018 004268 STfu"iDARD PRINT I 071173 2 09 .55 209.55 4100-012010-5401-
11/05/2018 10/22/2018 004268 STANDARD PRINT I 071305 3 00 .11 300.11 4100-012010-5401-

509 .66 509.66 
11/05/2018 10/01/2018 004491 STRATEGIC SOLt,'T 3218760 10 SS . 00 55.00 4100-073010-3002-

SS .00 55.00 
11/05/2018 10/01/2018 001817 SUPPLYWORKS 45691770 1, 046 .47 1,046.47 4100-043020-5405-
11/05/2018 10/22/2018 001817 SUPPLYWORKS 461103269 654.03 654.03 4100-043020-5405-
11/05/2018 10/22/2018 001817 SUPPL YWOR..'<S 461103277 342.53 342.53 4100-043020-5405-

2,043.03 2,043.03 
11/05/2018 9/26/2018 002028 THE F.ANOVER COM 20613 2,132.00 2,132.00 4100-031020-5409-

2,132.00 2,132.00 • 
11/05/2018 10/01/2018 003698 THE HOME DEPOT 4392028 1,033.08 1,033.08 4100-094010-8030-

apo6o 10/29/2018

i/os/a038

31/05/2028
inyos/aois

22/05/2018
11/os/208
inyas/2020
2/05/2038
inyos/20138
Tyos/aaie
it/os/20is
inyosyaaae
ives/aeie
r1yes/2018
1i/os/2018
11/05/2018
31/05/2018

a2/os/2018
Bay0s/2018

aa/os/2018
anyos/2018

aasos/2038

22/05/2028
3/05/2018

nayos/2018
aasos/2028
aafos/2aae
nyes/aaie
1t/os/2o18

an/os/20i8
i1/osy2018

ases/a0ie
aa/os/2018
in/os/2018
inyos/2016
an/05/2018

11/08/2028

“erosraois

ao/oa/2018
io/oa/2018

9/21/2008
20/23/2018
doyt3/2016
de/as/a0ie
30/23/2018
foyas/20r8
30/23/2018
0/23/2016
20/23/2008
30/23/2036

o/23/2028
ro/ia/2o8
ro/or/2o8

0/2/2020
iyen/aaie

rosoe/ze1e
ioyis/2018

s/2as20.s

9/26/2020
30/03/2018

ao/oe/2018
20/25/2018
so/a7ia0.e
ao/oa/2018
ao/os/2028

9/23/2038
30/22/2038

so/oa/a08
aosor/2a.8
10/22/2018,
toya2/2018

9/25/2018

rosos/2018

vexpor

904002 REDBUD comsTRUC

cozaia RICOH AMERICAS
02812 RICOM AMERICAS:
Dozeia RICOH AMERICAS
502812 RICOH AMERICAS
Sozei2 Bicou aneaicas
Dozeia RICOR AMERICAS

000874 ROSsELL coutY
000878 RUSSELL, coumy

000663 RUSSELL COUNTY

003854 §.8-P.T.r.c. 1

ooaess sareurre Avro @

00594 sums cLUB/GECR
200594 Sars CLUS/GRER

ponsio srrcure

008268 sraxpanD Pair:

04482 STRATEGIC SoLUT

coxea7 SUPPLYKORKS
Gore? suseceNoREs

003696 THE HOME DEPOT

A/P CASH REQUIREMENTS ERE-LIST COMPANY #-002

nvorce cass

oozosse

Sosssisr

308362:

Boaseres
30037433,
3oas7s07

oooess4-ax
aa70is2

Bos 101012
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2210760 a0
45691770
aerioa279

sp2028

FoNDHa100 AGE
cnoss avr. mer aNOUNT G/u_accousn 2.0.
2,800.00 2,800.00 *
ber ss 802/95 éto0-o7ioe0-seor- >
3,281 185 2,251.45 +
inolae 129'98 “ex00-073010-2002- --
Freed 188.86 si00-031020-3008- >>
23137 273.37 #i0o-o12010-3005- >>
le 12167 4100-032050-3005- =>
bere is9le¢ e100-o13020-3008- | >
100138 100.98 4100-03q010-se01-
230" 210.81 ¢1o0-oza020-3005--
3.508137 2508127 +
3a00'00 31800100 e1ea-onz0a0-s009- =~
3500.06 3900100 +
14,613.52 4,619.51 *
1s S748 s100-032020-8408- =
11,608.32 32,885.22 "4100-o9so10-s130- =~
26,830.18 28,830.18 $100-0ss010-9130-  -
$0,718.36 40,718.36 «
$3100 53.00 a100-071040~sa07- =~
atlas 52.35 Gioc-ogenion70se. >
30835 204135 +
Bolan 230.22 <100-0s1020-sa08- =~
3266 72.66 4200-032020~5308- =~
pase aesise sioo-onz0r0-saot- >>
09°70, 409176 “exa0-ooeor0-7056- ~~
pore) foarte +
3e0"00, 360/00 «
ides 118783 “s1o0-caxeac-seos-
9,020.00 9,020'00 "4190-032050-a008- --
31020,08, 91020100 +
Perens 3ailos +
209133 209758 siop-o1z010-5402- ==
Soe 66 509166 ©
55.00 55.00 a100-07spio-so02- =~
3,086.47 1,086.47 4100-083020-5608- =
502/53 342153 fo0-oes0z0-s808- ST
2,083.03, 2,083.03 +
21332-00 2,132.00 +





AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 

DUE DATE 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 

11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 

INV.DATE "VE~ND~O~R~~~~~~~~ INVOICE 
10/01/2018 003698 THE HOME DEPOT 4542535 
10/10/2018 003698 THE HOME DEPOT 5010058 

9/28/2018 003698 THE HOME DEPOT 7171210 
10/08/2018 003698 THE HOME DEPOT 7262331 

9/27/2018 003698 THE HOME DEPOT 8370304 
9/26/2018 003698 THE HOME DEPOT 9014981 
9/26/2018 003698 THE HOME DEPOT 9060114 

9/26/2018 
9/26/2018 
9/26/2018 
9/05/2018 

11/05/2018 

000366 THE LEBANON NEW 128854 
000366 THE LEBANON NEW 128855 
000366 THE LEBANON NEW 128856 
000366 THE LEBANON NEW 128598 
000366 THE LEBA:NON NEW 10112018 

11/05/2018 10/05/2018 003513 THE SHERWIN-WIL 4683-6 

11/05/2018 10/15/2018 002966 THERMCO 
11/05/2018 10/15/2018 002966 THERMCO 
11/05/2018 10/17/2018 002966 TEERMCO 
11/05/2018 10/19/2018 002966 THERMCO 
11/05/2018 10/23/2018 002966 THERMCO 

12821 
12823 
12825 
12834 
12843 

11/05/2018 9/20/2018 000977 TOP LINE ADVERT 7197 

11/05/2018 10/10/2018 001580 TOWN OF CLEVELA LITTER 2018 

11/05/2018 10/10/2018 000680 TOWN OF HONAKER LITTER 2018 

11/05/2018 10/10/2018 000376 TOWN OF LEBANON LITTER 2018 

11/05/2018 10/02/2018 001079 TREASURER OF VI LV201901 

11/05/2018 
11/05/2018 
11/05/2018 

11/05/2018 
11/05/2018 
11/05/2018 

11/05/2018 
11/05/2018 

11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 

11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 
11/05/2018 

9/20/2018 002133 TREASURER OF VI 09202018 
9/27/2018 002133 TREASURER OF VI 09272018 
9/23/2018 002133 TREASURER OF VI 09232018 

10/03/2018 000669 TREASURER VA TE lST QTR 2019 
10/03/2018 000669 TREASURER VA TE lST QTR 2019 
10/03/2018 000669 TREASURER VA TE lST QTR 2019 

9/17/2018 000700 TRI CITY BUSINE AR8063 
9/26/2018 000700 TRI CITY BUSINE AR8310 

9/21/2018 
9/21/2018 

10/01/2018 
10/01/2018 
10/08/2018 

9/18/2018 
9/24/2018 

10/09/2018 
9/21/2018 
9/19/2018 

000706 TWO WAY RADIO I 312455 
000706 TWO WAY RADIO I 312461 
000706 TWO WAY RADIO I 31757 
000706 TWO WAY RADIO I 31770 
000706 TWO WAY RADIO I 60769 

001708 WAL ~.ART COMMUN 2769 
001708 WAL MART COMMUN 490 
001708 WAL MART COMMUN 4964 
001708 WAL MART COMMUN 8678 
001708 WAL MART COMMUN 9652 

CLASS ~~~G~R"O=S=S~AMT~=· 
39.91 

659.94 

10 
10 

1,196.42 
417.83 
842.23 
38. 74 
78.00 

4,306.15 
53.50 

133.75 
149. 80 

48.15 
29.00 

414.20 
26. 0 6 
26.06 

813.37 
312.74 
530.14 
581.84 
944.42 

3,182.51 
95.00 
95.00 

1,034.00 
1,034.00 
1,034.00 
1,034.00 
1,862.00 
1,862.00 

206.75 
206.75 

40.00 
20.00 
20.00 
80.00 

11,625.02 
4' 126. 88 

747.26 
16,499.16 

24.00 
166.00 
190.00 
224.00 

5.50 
65.00 

684.00 
28. 0 0 

1,006.50 
13.20 
47 .49 

103.51 
124.06 

8.64 
296.90 

NET AMOUNT G/L ACCOUNT 
39.91 4100-094010-8030-

659.94 4100-094010-8030-
1,196.42 4100-094010-8030-

417.83 4100-094010-8030-
842.23 

38.74 
78. 0 0 

4100-094010-8030-
4100-043020-5407-
4100-043020-5407-

4,306.15 
53.50 

133.75 
149.80 

48.15 
29.00 

414.20 * 
26.06 
26.06 * 

813.37 
312.74 
530.14 
581.84 
944.42 

3,182.51 * 
95.00 
95.00 * 

4100-011010-3007-
4100-011010-3007-
4100-011010-3007-
4100-031020-3002-
4100-013020-3007-

4100-043020-5407-

4100-043020-3004-
4100-043020-3004-
4100-043020-3004-
4100-043020-3004-
4100-043020-3004-

4100-031020-5410-

1,034.00 4100-031030-5414-
1,034.00 
1,034.00 4100-031030-5414-
1,034.00 
1,862.00 4100-031030-5414-
1,862.00 

206.75 4100-034010-5401-
206.75 

40.00 
20. 0 0 
20. 0 0 
80.00 * 

11,625.02 
4,126.88 

747.26 
16,499.16 

24. 0 0 
166.00 
190.00 
224.00 

5.50 
65.00 

684.00 
28. 0 0 

1,006.50 * 

4100-035030-3001-
4100-035030-3001-
4100-035030-3001-

4100-083050-1003-
4100-083050-2003-
4100-083050-1003-

4100-073010-3002-
4100-073010-3002-

4100-031020-7003-
4100-031020-7003-
4100-031020-7003-
4100-031020-7003-
4100-031020-7003-

13.20 4100-012010-5401-
47.49 4100-043020-5405-

103.51 4100-043020-5405-
124.06 4100-021020-5401-

8.64 4100-012010-5401-
296.90 

PAGE 8 

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AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4100 PAGE 9 

DUE DATE INV.DATE VENDOR INVOICE CLASS GROSS At'IT. NET AMOUNT GLL ACCOUNT P.O.# 
11/05/2018 9/14/2018 004278 WELLS FARGO VEN 101108868 251.13 251.13 4100-012090-5401-
11/05/2018 11/05/2018 004278 WELLS FA.."<.GO VEN 1012463495 514.82 514. 82 4100-012090-5401-

765.95 765.95 
11/05/2018 9/05/2018 000219 XPRESS LUBE 09052018 34.99 34.99 4100-031020-5408-
11/05/2018 9/06/2018 000219 XPRESS LUBE 09062018 22.99 22.99 4100-031020-5408-
11/05/2018 9/06/2018 000219 XPRESS LUBE 09062018. 65.99 65.99 4100-031020-5408-
11/05/2018 9/19/2018 000219 XPRESS LUBE 09192018 20.99 20.99 4100-031020-5408-
11/05/2018 9/19/2018 000219 XPRESS LUBE 09192018. 73.99 73. 99 4100-031020-5408-
11/05/2018 9/26/2018 000219 XPRESS LUBE 09262018 81. 99 81.99 4100-031020-5408-
11/05/2018 9/26/2018 000219 XPRESS LUBE 09262018. 20. 99 20.99 4100-031020-5408-

321.93 321.93 
11/05/2018 10/01/2018 002546 YEARY LANNIS 4TH QTR 2018 1,650.00 1,650.00 4100-032050-5413-

1,650.00 1,650.00 • 
11/05/2018 9/28/2018 004383 lST CHOICE IT 10176 150.00 150.00 4100-032050-5203-
11/05/2018 10/18/2018 004383 lST CHOICE IT 10201 95.00 95. 00 4100-022010-5401-

245 . 00 245.00 
TOTAL FOR DUE DATE 11/05/2018 429,361. 13 429,361.13 
TOTAL DUE FOR FUND- 4100 429,361. 13 429,361.13 

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AP060 10/29/2018 A/P CASE REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4713 

DUE DATE INV.DATE VENDOR INVOICE 
11/05/2018 9/04/2018 004401 THOMSON REUTERS 838918420 

TOTAL FOR DUE DATE 11/05/2018 
TOTAL DUE FOR Fillo'D- 4713 

CLASS --~G~R~O~S~S~AM"""T~. 
79.48 
79 .48 
79 .48 
79 .48 

NET AMOUNT G/L ACCOUNT 
79.48 4713-021080-6012-
79 .48 
79. 48 
79 .48 

PAGE 10 

AP060 10/29/2010 AJP CASH REQUIREMENTS PRE-LIST CONPRIY 4-001

DOE DATE _nW.pATE vexron pwvorce

Ti/os/20i8 “3/oa/a018 Soaaer THONGON REVEERS @3ebiss20

Powpta7ia woe 10
LASS ___saoss nw. MET AMOUNT o/4_AccoUNT 20.8
‘TOTAL FOR DUE DATE 11/05/2018 a8 73.88





AP060 10/29/2018 A/P CASH REQUIREMENTS PRE-LIST COMPANY #-001 FUND#4839 

DUE DATE 
11/05/2018 
11/05/2018 

INV.DATE "VE=ND=O~R~~=-==== INVOICE 
9/07/2018 000580 RUSSELL OIL COM 90617 
9/21/2018 000580 RUSSELL OIL COM 90633 

11/05/2018 9/17/2018 000758 WALLACE FURNITU 124857 

11/05/2018 10/08/2018 003033 WHOLESALE SUPPL 432348 

TOTAL FOR DUE DATE 11/05/2018 
TOTAL DUE FOR FUND- 4839 
NON-DIRECT DEPOSIT 
DIRECT DEPOSIT 
FINAL DUE 

CLASS GROSS AMT. 
142. 09 
128.29 
270.38 

72. 07 
72. 07 
31.49 
31.49 

373.94 
373.94 

429,814.55 
. 00 

429,814 . 55 

NET AMOUNT G[L ACCOUNT 
142.09 4839-083990-5407-
128.29 4839-083990-5407-
270.38 

72.07 4839-083990-5407-
72. 07 
31.49 4839-083990-5407-
31.49 

373.94 
373.94 

429,814.55 
. 0 0 

429,814.55 
• 00 

PAGE 11 

p060 10/28/2018 ‘A/P CASH REQUIREMENTS PRE-LEST COMPANY #-001

DOEDATE Ivv.paTE_ venpor wore
i/os/201é “3/07/2018 douse wissELE OTL Com Sosi7
ii/os/201e 5/21/2048 a00sa0 RUSSELL OTL cow 90633

31/05/2018 9/17/2018 900758 NALLACE FURNITU 124867
22/05/2028 10/08/2018 003033 wHOLESALE suPeL 432346

‘TOTAL FOR DU DATR 11/08/2018
ROR-DIRECT DEPOSIT
PINAL DOE

onpteaa9 page a2
geass ___cross ave. NET ANOUNE g/t Accom 2.0.8
THz. 08 De 4939-001950-s407-
126.28, 126129 4635-083930-5407-
2109 72.07 “aens-oeas90-sea7- -
sigs 32149 "a839-089990-s007- -
333198 273/98
429,210.85 429,424 85
8 23

00





                                                                                                                                                                                                         
Russell County Government Center 

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 
www.russellcountyva.us 

 
    Board of Supervisors   Action Items 

137 Highland Drive                                  Presenters - Attorney 
Lebanon, VA 24266                    

    Meeting: 11/5/18   6:00 PM 
 

 
County Attorney Reports 

 
1. IDA Financing Loan Agreement – Moral Obligation ……………………………...C-1 

 
 

Staff Recommendation: 
 

Board Discretion. 
 

Suggested Motion: 
 

Motion Required.  
 

ATTACHMENTS: 
• Various 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Items
137 Highland Drive Presenters - Attorney
Lebanon, VA 24266

Meetin:

County Attorney Reports

1. IDA Financing Loan Agreement - Moral Obligation

Staff Recommendation:
Board Discretion.
Suggested Motion:
Motion Required.

ATTACHMENTS:
+ Various

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




 

Board of Supervisors                         Action Item D-1–D-10 
137 Highland Drive Presenter: Administrator 
Lebanon, VA 24266 

Meeting: 11/5/18    6:00 PM 
 
 

 

County Administrator Reports & Requests for October 2018: 
 

REPORTS 
 

1. Veteran’s Forum at SWCC……………………………………………………………..D-1 
 

2. County Project List……………………………………………………………………...D-2 
 

REQUESTS 
  

3. Engineering Services (RFP) for Consolidation of RC PSA & CWSA…………..D-3 
 

4. Legal Services (RFP) – County Attorney……………………………………………D-4 
 

5. Authorization of RC Courthouse Pre-Construction Design & Project  
    Management Services Agreement with J.A. Street & Associates, Inc………...D-5 

 
6. Maintenance Supervisor Position…………………………………………………….D-6 

 
7. Discussion of HVAC & IT Employees or Contracted Services………..………...D-7 

 
8. Authorization of Localities Revenue Sharing Agreements………………………D-8 

  
9. Authorization and Appropriation of FY18/FY19 DEQ Litter Prevention 

Grant……………………………………………………………………………………….D-9 
 

10. Authorization and Appropriation of VDEM Homeland Security Grant………...D-10 
 

11. Authorization of VDOT Resolution Highway System Changes from the                                   
Construction of VDOT Project 7058-083-102,C503………………………………..D-11 

 
12. Authorization of AASC Letter of Support…………………………………………...D-12 

 
13. Authorization of $2,500 donation for Thanksgiving Turkey/Ham Gift                                          

Certificates to the Roger E. Jessee & Word of Victory Food Pantries…..…….D-13 
 

14. Authorization of the People Inc. Givens School Lease Agreement…………….D-14  
 

15. Authorization of Travel Requests……………………..………………………………D-15 
 

STAFF RECOMMENDATION(s):                                                                                                                      
Board Discretion.  
 
SUGGESTED MOTION(s)                                                                                                                                        
Board Discretion.   
 
 
 
 
 
 
 
 
 
 

Board of Supervisors Action Item D-1-D-10
137 Highland Drive Presenter: Administrator
Lebanon, VA 24266

Meeting: 11/5/18 6:00 PM

County Administrator Reports & Requests for October 2018:
REPORTS

1. Veteran's Forum at SWCC.

2. County Project Li

REQUESTS

3. Engineering Services (RFP) for Consolidation of RC PSA & CWSA.

4. Legal Services (RFP) - County Attorney.

5. Authorization of RC Courthouse Pre-Construction Design & Project
Management Services Agreement with J.A. Street & Associates, Inc.

6. Maintenance Supervisor Positi

n.

7. Discussion of HVAC & IT Employees or Contracted Services.

8. Authorization of Localities Revenue Sharing Agreements.

9. Authorization and Appropr
Grant.

ion of FY18/FY19 DEQ Litter Prevention

10. Authorization and Appropriation of VDEM Homeland Security Grant.

11. Authorization of VDOT Resolution Highway System Changes from the
Construction of VDOT Project 7058-083-102,C503.

12.

Authorization of AASC Letter of Support.....ssssssssssssssssesessessesessesesseesereersen D1,

13. Authorization of $2,500 donation for Thanksgiving Turkey/Ham Gift

Certificates to the Roger E. Jessee & Word of Victory Food Pantries.

14, Authorization of the People Inc. Givens School Lease Agreement.

15. Authorization of Travel Request:

‘STAFF RECOMMENDATION(s):
Board Discretion.

SUGGESTEDMOTION(s)
Board Discretion.




 

TT “HH

301N US
To

| Velevary

ty Tuesday, November 13, 2018

i 10:00 am - 2:00 pm

Southwest Virginia Community College
Ratliff Commons in Dellinger Hall

~S i
a Events include: Dedication of the POW-MIA chair, VFW flag

% ceremony, Free health screenings, resources for veterans,

| and lunch provided for veteran attendees





 

Tentative Agenda  
  Free Health Screenings & Resources Fair  10:00 – 2:00        Buchanan Hall Lobby 
 
  POW-MIA Chair of Honor Ceremony   12:00 – 12:30      SWCC QUAD  
 
  11:45  Patriotic music   The Jubilaires  
  12:00  Opening Remarks  Dr. Tommy Wright, SWCC President  
  12:05  Welcome   Governor Ralph Northam  
                                                              John Newby, Commissioner, Dept. of Veterans Services  
  12:10 Chair Dedication  Jim Ray, Former SSG, US Marines  
  12:15   Chair Installation   Veterans & Dignitaries   
  12:25   Posting of the Colors VFW Post 9640 
    National Anthem   Emily Farmer 
 
Free Lunch Available in Ratliff Commons    
11:00   Lunch Provided  
  Music by SWCC Jazz Band  
     
      
   
   
  
 

_—— SS

Celcbrole Vevey

Tentative Agenda
Free Health Screenings & Resources Fair 10:00 2:00 Buchanan Hall Lobby

POW-MIA Chair of Honor Ceremony 12:00 - 12:30 SWCC QUAD
11:45 Patriotic music The Jubilaires
12:00 Opening Remarks Dr. Tommy Wright, SWCC President
12:05 Welcome Governor Ralph Northam
John Newby, Commissioner, Dept. of Veterans Services

12:10 Chair Dedication Jim Ray, Former SSG, US Marines
12:15 Chair Installation Veterans & Dignitaries
12:25 Posting of the Colors — VFW Post 9640

National Anthem Emily Farmer

Free Lunch Available in Ratliff Commons
11:00 Lunch Provided
Music by SWCC Jazz Band




COUNTY PROJECTS  
ACTIVITY LIST 

 
 

COMPLETED PROJECTS 
1. Judge Moore & Judge Patton Office Renovation – Extend Office Space/Remove Walls/Change 

Entrance/Carpet/Security Cameras & Door Alarms – Completed. 
 

2. Courthouse Media Room/Hallways – Painted. – Completed. 
 

3. Dante Depot – Removed Roof – Completed.  Small debris cleanup. – Completed. 
 

4. Oak Grove Community – HVAC/Refrigerator/Stove – Move Refrigerator/Stove/Microwave to 
Center – Cleanup, tile, electrical, paint, door facings. – Completed.  
 

5. Finney Community Center – Awning, chairs, and swing seats replaced. – Completed. 
 

6. Dante Community Center – Stove (Fire Suppression System) (VDH Inspection). -  Completed. 
 

7. Altrip & Castlewood Boat Docks – Landscaped. - Completed.   
 

8. Dante - Dilapidated Houses – Bunch Town (2 Houses) (2 Completed); Completing legal 
requirements for removal of other listed dilapidated buildings (In-Process).  

 
9. RC Government Center – Roof Repair.  Roof repair and HVAC leaks.  Roof inspected and “Fair” 

condition (See attached report).  TEMPCO and maintenance staff repaired. - Completed. 
 

10. RC Fair Grounds – Motor Graded, cleaned, and mowed. - Completed. 
 

11. CGI/DSS Offices – Removed carpet and other structure cleanup. – Completed. 
 

12. Dogtown Disposal Site – Disposal Wall Constructed and Paved. – Completed. 

IN-PROGRESS PROJECTS 
13. Commonwealth Attorney Office – Painted. – In-Progress.  

 
14. Sheriff/911 Offices Remodeled – DSS Building – Scheduled. 

 
15. Cleveland Ball Park - Electrical/Ice machine. Scheduled. 

 
16. Castlewood Community Center – Roof replaced, upper floor remodeled, & lower floor cleaned. 

- Scheduled.  
 

17. Animal Shelter Floor – Clean & Paint. Scheduled.  

COUNTY PROJECTS
ACTIVITY LIST

COMPLETED PROJECTS

1.

Judge Moore & Judge Patton Office Renovation — Extend Office Space/Remove Walls/Change
Entrance/Carpet/Security Cameras & Door Alarms ~ Completed.

Courthouse Media Room/Hallways — Painted. - Completed.
Dante Depot - Removed Roof- Completed. Small debris cleanup. - Completed.

Oak Grove Community ~ HVAC/Refrigerator/Stove ~ Move Refrigerator/Stove/Microwave to
Center — Cleanup, tile, electrical, paint, door facings. - Completed.

Finney Community Center - Awning, chairs, and swing seats replaced. - Completed.
Dante Community Center — Stove (Fire Suppression System) (VDH Inspection). - Completed.
Altrip & Castlewood Boat Docks ~ Landscaped. - Completed.

Dante - Dilapidated Houses ~ Bunch Town (2 Houses) (2 Completed); Completing legal
requirements for removal of other listed dilapidated buildings (In-Process).

RC Government Center — Roof Repair. Roof repair and HVAC leaks. Roof inspected and “Fair”
condition (See attached report). TEMPCO and maintenance staff repaired. - Completed.

10. RC Fair Grounds - Motor Graded, cleaned, and mowed. - Completed.

11. CGI/DSS Offices - Removed carpet and other structure cleanup. — Completed.

12. Dogtown Disposal Site ~ Disposal Wall Constructed and Paved. ~ Completed.

IN-PROGRESS PROJECTS

13. Commonwealth Attorney Office — Painted. ~ In-Progress.

14. Sheriff/911 Offices Remodeled — DSS Building - Scheduled.

15. Cleveland Ball Park - Electrical/Ice machine. Scheduled.

16. Castlewood Community Center - Roof replaced, upper floor remodeled, & lower floor cleaned.

- Scheduled.

17. Animal Shelter Floor — Clean & Paint. Scheduled.





Interviews 

Applicants Date Time Interviewed By 

Legal Services October 17, 2018 Harry & Tim 

Chafin Law Firm 10:00AM 

Stephen Mullins 11:00 AM 

Maintenance Supervisor October 17, 2018 Tim and Carl 

Daniel McGlothlin 1:30 PM 

Terry Milton 2:00 PM 

Terry Lowe 2:30 PM 

Engineering October 18, 2018 Lou and Harry 

Lane Group lO:OOAM 

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Lonzo Lester
Highlight

Interviews

‘Applicants

Date

Interviewed By

‘Chafin Law Firm

Stephen Mullins

[____Maintenance Supervisor___|

Daniel McGlothlin

Terry Milton

Terry Lowe

i

Lane Group

10:00 AM.





CIRCUIT COURT JUDGES: 

MICHAEL L. MOORE 
Russell County Circuit Court 
P.O. Box 435 . 
Lebanon, VA 24266 
(276) 889-8049 
(276) 889-8090 Fax TWENTY.NINTH JUDICIAL CIRCUIT 

COUNTIES OF BUCHANAN, DICKENSON, RUSSELLAND TAZEWELL 

PATRICK R. JOHNSON 
Buchanan County Circuit Court 
P.O. Box 1995 
Grundy, VA 24614 
(276) 935-6564 
(276) 935-8516 Fax 

Russell County Board of Supervisors 
c/o Lonzo Lester, County Administrator 
Lebanon, Virginia 24266 

RE: Courthouse 

Dear Board Members, 

October 29, 2018 

BRIAN K. PATTON 
Dickenson County Circuit Court 
P.O. Box 190 
Clintwood, VA 24228 
(276) 926-1635 
(276) 926-5580 Fax 

JACKS. HURLEY, JR. 
RICHARD C. PATTERSON 
Tazewell County Circuit Court 
135 Court Street 
Suite 202 
Tazewell, VA24651 
(276) 385-1230 
(276) 988-3081 Fax 

At the June 5, 2017 Board of Supervisors meeting this Board approved a request from Judge 
Bush, Judge Ketron and me to partner with the Russell County IOA to move forward with planning and 
financing much needed updates and renovations to the Russell County Courthouse. For various reasons 
we have held off with pushing this initiative until now. 

Several recent developments have made it imperative that we move forward with this project. 

1. As a result of the increased case load in the 291
" Judicial Circuit, a third J & DR Court judge was 

appointed last year resulting in more court dates needed for Russell County. 

2. A Courthouse Evaluation Report conducted by the Department of General Services found that 
our courthouse was non-compliant in 108 out of 183 items. (Find report attached) 

3. With the appointment of Judge Patton, we are adding 8 additional court dates per month to the 
Russell County Circuit Court docket to better serve our large caseload. A second courtroom or 
hearing room is necessary. 

4. The General District Court and J & DR Courts are currently combined, but the judges from those 
courts are moving toward having separate courts which will require separate courtrooms and 
clerk's offices. The Supreme Court is encouraging courts to move away from combined courts. 

5. For the month of September, the average number of people entering the courthouse was 494. 
There were 863 people in the courthouse on September 11, 2018. (Find attached report.) 
Remember that there is only one women's toilet and one men's toilet on the main floor. 

CIRCUIT COURT JUDGES:

MICHAEL L. MOORE
Fussell County Circuit Court
P.O, Box 435,

Lebanon, VA 24266

(276) 889-8049

(276) 889-8090 Fax

PATRICK Ri, JOHNSON

Commonwealth of Virginia

‘TWENTY-NINTH JUDICIAL CIRCUIT

(COUNTIES OF BUCHANAN, DICKENSON, RUSSELL AND TAZEWELL

BRIAN K. PATTON
Dickenson County Circuit Court
PO. Box 190

Clintwood, VA 24228

(276) 928-1635

(276) 926-5580 Fax

JACK 8, HURLEY, JR.

Buchanan County Circuit Court RICHARD ©. PATTERSON
P.O. Box 1995 Tazewell County Circult Court
Grundy, VA24614 135 Court Strast
(276) 935-6564 Suite 202
(276) 935-8516 Fax Tazowell, VA 24651

(278) 385-1230

October 29, 2018 (276) 988-8081 Fax

Russell County Board of Supervisors
c/o Lonzo Lester, County Administrator
Lebanon, Virginia 24266

RE: Courthouse

Dear Board Members,

At the June 5, 2017 Board of Supervisors meeting this Board approved a request from Judge

Bush, Judge Ketron and me to partner with the Russell County IDA to move forward with planning and
financing much needed updates and renovations to the Russell County Courthouse. For various reasons
we have held off with pushing this initiative until now,

1.

Several recent developments have made it imperative that we move forward with this project.

As a result of the increased case load in the 29"* Judicial Circuit, a third J & DR Court judge was
appointed last year resulting in more court dates needed for Russell County.

‘A Courthouse Evaluation Report conducted by the Department of General Services found that
our courthouse was non-compliant in 108 out of 183 items. (Find report attached)

With the appointment of Judge Patton, we are adding 8 additional court dates per month to the
Russell County Circuit Court docket to better serve our large caseload. A second courtroom or
hearing room is necessary.

The General District Court and J & DR Courts are currently combined, but the judges from those
courts are moving toward having separate courts which will require separate courtrooms and
clerk’s offices. The Supreme Court is encouraging courts to move away from combined courts.

For the month of September, the average number of people entering the courthouse was 494,
There were 863 people in the courthouse on September 11, 2018. (Find attached report.)
Remember that there is only one women’s toilet and one men’s toilet on the main floor.





6. The public is often required to wait in the hallways where there is no air conditioning. 

7. The J & DR Court is required by law to have private hearings. This requires everyone else to be 
removed from the courtroom to wait in the hall. Often victims of domestic violence and other 
crimes are required to sit in the same hallway as the defendants. 

8. The chimney to the courthouse was torn down last month because it was leaning heavily and in 
danger of falling. 

To address these, and many other issues, the IDA has obtained a Pre-Construction Design & Project 
Management Services Agreement with J. A. Street and Associates, Inc. This agreement would provide a 
project design and preliminary budget, along with necessary geotechnical and environmental 
investigations. (I have attached a copy of this proposal to this letter.) 

I very much appreciate the work that the Board and the !DA have done on this project and I am 
requesting that the Board approve this Service Agreement so that we can move forward with bringing 
the courthouse in compliance with state standards and better serve the citizens of Russell County. 

Please contact me if the board or any member has any questions or concern. 

Very truly yours, 

Michael L. Moore 

6. The public is often required to wait in the hallways where there is no air conditioning.

7. The J & DR Court is required by law to have private hearings. This requires everyone else to be
removed from the courtroom to wait in the hall. Often victims of domestic violence and other
crimes are required to sit in the same hallway as the defendants.

8, The chimney to the courthouse was torn down last month because it was leaning heavily ani
danger of falling.

To address these, and many other issues, the IDA has obtained a Pre-Construction Design & Project
Management Services Agreement with J. A. Street and Associates, Inc. This agreement would provide a
project design and preliminary budget, along with necessary geotechnical and environmental
investigations. (I have attached a copy of this proposat to this letter.)

| very much appreciate the work that the Board and the IDA have done on this project and | am
requesting that the Board approve this Service Agreement so that we can move forward with bringing
the courthouse in compliance with state standards and better serve the citizens of Russell County.

Please contact me if the board or any member has any questions or concern,

Very truly yours,

Michael L. Moore





COMMONWEALTH of VIRGINIA 
Depart111ent of General Services 

DIVISION OF ENGINEERING AND BUILDINGS 
BUREAU OF CAPITAL OUTLAY MANAGEMENT 

1100 BANK STREET, 61h FLOOR 
RICHMOND, VIRGINIA 23219-3424 

VOICE (804)786-358 I 
FAX (804) 225-4709 

To: 

COURTHOUSE EVALUATION REPORT 
Russell County Court House 

From: 
W. Michael Coppa, Directof. 
Michael H. Gray (Iv--: 

Date: May31, 2017 

Inspection Date: May 30, 2017 

Recommendation: Non-Compliance with Code of Virginia§ 17.1-281 

Evaluation Form received by DGS/BCOM on May 3, 2016 

On May 30, 2017 I met with Kathy Vance, Court Clerk, General District Court who accompanied me on the 
inspection and pointed out to me some of the more notable deficiencies in the courthouse facility. 

The completed Evaluation form was reviewed following the inspection. The Evaluation Form contains 183 
check list items of which 48 are compliant, 27 were not applicable, leaving 108 non-compliant. The not 
applicable items were due to the nature of the court. The walk through verified the non-compliant items. 39 
changes were made to the Evaluation Form based upon observations during the inspections. These 
changes were made to indicate non-compliance on items that the applicant had indicated as compliant. 

The most notable deficiencies were: 

1) Item 2.1.3 Parking: Parking for judges and staff is segregated from public parking. However, 
this parking area is not secured. There is no dedicated jury parking lot and no dedicated jury 
parking spaces. 

2) Item 2.1.4 Circulation Patterns: All parties utilize the same entrance. There is no restricted 
circulation for judges, staff & support. In addition, there is no secure circulation for prisoners. 

3) Item 2.1.5 Handicapped Access: Courtrooms are generally not accessible. There are no 
designated handicap/wheel chair areas in the courtroom or jury box. There are steps to the 
witness stands, judges' benches, and court reporter stations. 

4) Item 2.2.5 Witness Waiting Rooms: There are no dedicated witness waiting rooms. Witness 
waiting areas are shared spaces that are not secured or separate from general waiting. 

5) Item 2.2.1 Circuit Courtroom - Does not meet accessibility standards. Inadequate 
space/furnishings, environmental controls, technology provisions. 

6) Item 2.2.2 General District Court Courtroom - All parties utilize the same entrance except for 
access to Judge's Chambers. Does not meet accessibility standards. Inadequate 
space/furnishings, environmental controls, technology provisions. 

There are no additional comments. 

PC: C33-17C33 -Courthouse Evaluation Report 

Consolidated Laboratory Services• Engineering & Buildings• Fleet• Graphics • Purchases & Supply •Surplus 

COMMONWEALTH of VIRGINIA
Department of General Services

DIVISION OF BNORKEERING AND BUILDINGS. Loo gan srRecr, oF
BUREAU OF CAPTAL OUTLAY MANAGEMENT suChOND,VIRGINIA‘3219 404

VoIce (808) 786-3581
FAX (804) 225-4709

COURTHOUSE EVALUATION REPORT
Russell County Court House

To: W. Michael Coppa, Directof,
From: Michael H. Gray
Date: May 31, 2017

Inspection Date: May 30, 2017
Recommendation: Non-Compliance with Code of Virginia § 17.1-284

Evaluation Form received by DGS/BCOM on May 3, 2016

On May 30, 2017 | met with Kathy Vanes, Court Cierk, General District Court who accompanied me on the
inspection and pointed out to me some of the more notable deficiencies in the courthouse facility

The completed Evaluation form was reviewed following the inspection. The Evaluation Form contains 183.
check list items of which 48 are compliant, 27 were not applicable, leaving 108 non-compliant. The not
applicable items were due to the nature of the court. The walk through verified the non-compliant items. 39
changes were made to the Evaluation Form based upon observations during the inspections, These
changes were made to indicate non-compliance on items that the applicant had indicated as compliant.

The most notable deficiencies were:

4) Item 2.1.3 Parking: Parking for judges and staff is segregated from public parking. However,
this parking area is not secured. There is no dedicated jury parking lot and no dedicated jury
parking spaces.

2) Item 2.4.4 Circulation Patterns: All parties utilize the same entrance. There is no restricted
circulation for judges, staff & support. In addition, there is no secure circulation for prisoners.

3) Item 2,1.5 Handicapped Access: Courtrooms are generally not accessible. There are no
designated handicap/wheel chair areas in the courtroom or jury box. There are steps to the
witness stands, judges’ benches, and court reporter stations.

4) Item 2.2.5 Witness Waiting Rooms: There are no dedicated witness waiting rooms, Witness
waiting areas are shared spaces that are not secured or separate from general waiting.

5) Item 2.2.1 suit Courtroom — Does not meet accessibility standards, Inadequate
space/furnishings, environmental controls, technology provisions.

6) Item 2.2.2 General District Court Courtroom — All parties utilize the same entrance except for
access to Judge's Chambers. Does not meet accessibility standards. Inadequate
spaceffumishings, environmental controls, technology provisions.

There are no additional comments.

PC; C33-17C33 ~ Courthouse Evaluation Report

onsoldhied Laboraory Serves + Engineering & Pildings «Fest «Graphics + Purchases & Supply * Surplus




,.,.., 
'' 

Christopher L Beschler 
Director 

Joseph F. Damico 
Deputy Director 

Lonzo Lester 
County Administrator 
53 East Main Street 
Lebanon, VA 24266 

COMMONWEALTH o/VIRGINIA 
Department of General Services 

May 31, 2017 

1100 Bank Street 
Suite420 

Richmond, Virginia 23219 
Voice (804) 786-3311 

FAX (804) 371-8305 

RE: Russell County - Courthouse Facility- General District, Circuit Court & Juvenile and Domestic Relations Cou1t 
Compliance with Virginia Courthouse Facility Guidelines 

Dear Mr. Lester: 

Your application for the Department of General Services to evaluate whether your courthouse is operated in 
compliance with the current safety and security guidelines contained in the Virginia Courthouse Facility Guidelines, 
submitted in accord with Code of Virginia § 17. 1-281, was received May 3, 2016. Your submittal and supporting documents 
were reviewed, and a site visit was made on May 30, 2017. 

I certify that the County of Russell - Cou1ihouse Facility- General District, Circuit Court & Juvenile a11d Domestic 
Relations Cami facilities are in noncompliance with the Virginia Cou1thouse Facility Guidelines, Second Edition. 

Director 

Consolidated Laboratory • Engineering & Buildings •Fleet• Graphics • Purchases & Supply • Real Estate •Surplus 

COMMONWEALTH of VIRGINIA

Department of General Services

Christopher L. Bescer 1100 Bank Street
Director Suite 420
Richmond, Virginia 23219
Doty Bicear Voice (804) 786-3911
y Director
May 31,2017 FAX (804) 371-8805
Lonzo Lester

County Administrator
53 East Main Street
Lebanon, VA 24266

RE: Russell County - Courthouse Facility — General District, Circuit Court & Juvenile and Domestic Relations Court
Compliance with Virginia Courthouse Facility Guidefines

Dear Mr. Lester:

Your application for the Department of General Services to evaluate whether your courthouse is operated in
compliance with the current safety and security guidelines contained in the Virginia Courthouse Facility Guidelines,
submitted in accord with Code of Virginia §17.1-281, was received May 3, 2016, Your submittal and supporting documents
were reviewed, and a site visit was made on May 30, 2017.

| certify that the County of Russell - Courthouse Facility — General District, Circuit Court & Juvenile artd Domestic
Relations Court facilities are in noncompliance with the Virginia Courthouse Facility Guidelines, Second Edition.

Director

Consotdated Laboratory + Engineering & Buldings + Fleet» Graphics + Purchases & Supply Real Estate Surplus




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PRE-CONSTRUCTION 
DESIGN & PROJECT MANAGEMENT 

SERVICES AGREEMENT 

Date: 

Owner/Client: 

Contractor: 

Project: 

October 3'd, 2018 

Russell County IDA 
PO Box2378 
Lebanon, VA 24266 

]. A. Street & Associates, Inc. 

Russell County Courthouse 

The Contractor Will Perform the Following Pre-Construction Design & Project Management Services: 

Pre-Construction Design 
A. Perform geotechnical and e11vironmental investigations. 
B. Provide a preliminary site development plan ~f required), thereby allowing property evaluation with regard to 

access, parking, drainage, expandability and final prepared cost. 
C. Perform an as-built survey of the existing building. 
D. Provide schematic floor pL'lns in coordination with the Owner. Owner criteria, space requirements and 

logistical flow will be taken into consideration to confirm building size, features and layout. 
E. Provide exterior elevations in a two-dimensional line drawing. 

Pre-Construction Project Management 
A. Attend and coordinate regular meetings with the Architect, Engineers, Consultants and Owner/Client during 

the development of the project design, plans and specifications. 
B. Make recommendations on project design and engineering including: Site plan lay-out, floor plan, elevations, 

site improvements, interior improvements, finishes, materials, building systems, constructability, short-term 
and long-term feasibility, marketability and project schedule. 

C. Prepare preliminary budget, advise on potential alternate materials and provide value engineering. 

Pre-Construction Schedule 
A. Develop a project schedule for review and approval. 
B. Update the project schedule based on design changes and project updates. 
C. Identify any long lead items requiring early procurement to expedite the completion date. 
D. Review and incorporate Owner and tenant occupancy needs and any early move-in requirements. 

Pre-Construction Review of Plans and Specifications 
A. Review pla11s and specifications as they are being prepared, updated and completed. 
B. Recommend alternate solutions when design affects construction feasibility, budget or schedule. 
C. Coordinate the architect, engineers and consultants during design. 

Pre~Construction Design & Project Management Services Agreement 
Page 1 of 2 

J.A. Street & Associates, Inc. 

PRE-CONSTRUCTION
DESIGN & PROJECT MANAGEMENT

SERVICES AGREEMENT
Date: October 3*4, 2018
Ownet/Client: Russell County IDA.
PO Box 2378,
Lebanon, VA 24266
Conteactor: JA. Street & Associates, Inc
Project: Russell County Courthouse

‘The Contractor Will Perform the Following Pre-Construction Design & Project Management Services:

Pre-Construction Design
Perform geotechnical and environmental investigations

Provide a preliminary site development plan (if required), thereby allowing property evaluation with regard to

access, parking, drainage, expandability and final prepared cost.

Perform an as-built survey of the existing building:

Provide schematic floor plans in coordination with the Owner Owner ctiteria, space requirements and

logistical flow will be taken into consideration to confirm building size, features and layout.

Provide exterior elevations in a two-dimensional line drawing,

RB OO wp

Pre-Construction Project Management

A. Attend and coordinate regular meetings with the Architect, Engineers, Consultants and Owner/Client dusing
the development of the project design, plans and specifications.

B. Make recommendations on project design and engineeting including: Site plan lay-out, floor plan, elevations,
site improvements, intetior improvements, finishes, materials, building systetns, consteuctability, short-term
and long-term feasibility, marketability and project schedule.

C. Prepare preliminary budget, advise on potential alternate materials and provide value engineering,

Pre-Construction Schedule
A. Develop a project schedule for review and approval.

B. Update the project schedule based on design changes and project updates.

C. Identify any long lead items requiring early procurement to expedite the completion date.

D. Review and incozporate Owner and tenant occupancy needs and any carly move-in requirements,

Pre-Construction Review of Plans and Specifications
‘A. Review plans and specifications as they ate being prepared, updated and completed.
B. Recommend alternate solutions when design affects construction feasibility, budget or schedule.

C. Coordinate the architect, engineers and consultants duting design.

Pre-Construction Design & Project Management Services Agreement TA. Street & Associates, Ine.
Page tof 2





Pre-Construction Budget 
A. PRELIMINARY Budget - Prepare a preliminary cost estimate from preliminary plans and specifications. 
B. Review the preliminary budget with the Owner/Client for input, direction and approval. 
C. Make recommendations regarding the project lay-out, design, engineering or materials to incorporate the 

project requirerneuts withiu the Owner's budget. 

Additional Services/ Clarifications 
Reference ]ASA Letter Dated 9/26/18 

Construction Contract and Agreement 
A. The Owner agrees to execute a construction contract with the Contractor, provided the following: 

1. The construction estimate is consistent \Vith the Owner's desired cost and project funding capabilities, 
2. The Owner is satisfied with the Contractor's performance. 
3. The project is not abandoned. 

B. Owner and Contractor shall execute a construction contract: "Cost of the Work Plus a Fee with a Guaranteed 
Maxiinum Price," using a mutually-agreed 1nodified AIA Document A 111. 

C. The executed contract shall include the following: 
1. Contractor's Fixed Fee: 7°/o of the cost of the work 
2. Final Cost Savings: 50% Owner and 50% Contractor 

Pre-Construction Services Fee 
A. As compensation for the pre-construction services provided, the Owner agrees to pay the Contractor a Pre­

Construction Services Fee in the amount of $81,075. 
B. Pre-Construction Services shall be billed on a monthly basis based on progress and due within (30) days of 

billing. 
C. If the Owner executes a contract with the Contractor, all technical efforts performed during the Pre­

Construction phase are integrated into the final design effort, with the exception of owner-directed revisions 
which require redesign effort. 

Agreed: 

Pre-Construction Design & Project Management Services Agreement 
Page 2 of 2 

J.A. Street & Associates, Inc. 

Pre-Construction Budget

A
B.

fos

PRELIMINARY Budget ~ Prepare a preliminary cost estimate from preliminary plans and specifications.
Review the preliminary budget with the Owner/Client for input, direction and approval.

Make recommendations regarding the project lay-out, design, engineering or materials to incorporate the
project requirements within the Owner's budget.

Additional Services /Clatifications
Reference JASA Letter Dated 9/26/18

Construction Contract and Agreement

A

‘The Owner agrees to execute a construction contract with the Contcactor, provided the following:

1, The construction estimate is consistent with the Owner’s desited cost and project funding capabilities,

2, The Owner is satisfied with the Contractor’ performance

3. The project is not abandoned.

Owner and Contractor shall execute a construction contract: “Cost of the Work Plus a Fee with a Guaranteed
Maximum Price,” using a mutually-agteed modified ATA Document A111

‘The executed contract shalll include the following:

1. Contractor's Fixed Fee: Th of the cost of the work
2, Final Cost Savings: 50% Owner and 50% Contractor

Pre-Construction Services Fee

A. As compensation for the pte-construction services provided, the Owner agtees to pay the Contractor a Pre-
Consteuction Services Fee in the amount of $81,075.

Pre-Construction Services shall be billed on a monthly basis based on progress and due within (30) days of
billing.

C. If the Owner executes a contract with the Contractor, all technical efforts performed during the Pre-
Construction phase ate integrated into the final design effort, with the exception of owner-ditected revisions
which requite redesign effort,

Agreed:

Contractor:

Owner:

Pre-Construction Design & Project Management Services Agreement TA. Steect & Associates, Ine.

Page 2 of 2





RUSSELL COUNTY  
JOB DESCRIPTION 

 
BUILDING MAINTENANCE SUPERVISOR 

 

General Summary: 
 

Under the direction of the Facilities Manager, performs a variety of skilled 
carpentry repair, design, remodeling and construction projects.  Performs a variety 
of plumbing, electrical and HVAC, maintenance projects on county buildings, 
grounds and equipment.  Performs detailed lock repairs on electronic and 
mechanical locks, re-keys and maintains key schedule for assigned County buildings.   
Oversees contractors and serves as lead worker to maintenance staff. 

 
Essential Functions: 
 
1. Oversees   staff   on   assigned   projects, includes   assigning   work   and   

reviewing   and evaluating work in progress.   Assists and advises staff on the 
more complex or difficult tasks.  May supervise inmate trustees and other special 
program staff as assigned. 

 
2. Performs finish carpentry work including construction of detailed items such as 

bookcases, cabinets, custom counter tops, laminate work and other customized 
items. 

 
3. Performs carpentry and construction work such as constructing stud walls, 

hanging doors, installing drywall, carpet, tile flooring and vinyl wall coverings. 
 

4. Receives calls for troubleshooting on building and mechanical systems. Reviews 
requests for service, determines whether problems can be resolved in-house, sets 
priorities, performs or assigns work to other maintenance staff. 

 
5. Oversees staff on assigned projects and serves as Facilities Manager in his/her 

absence. 
 

6. Oversees and participates in office remodeling projects which may include design 
and installation of specialized equipment, counter tops, cabinets, etc. 

 
7. Plans labor and material needs for designated maintenance and repair projects, 

which may include meeting with appropriate County staff to determine their 
needs, assisting in obtaining necessary outside bids, reading blueprints, and 
planning other project needs. Maintains records regarding time, materials and 
equipment usage. 

 
8. Determines the need for outside contractors and assists in preparation of bid 

specifications and the selection of contractors. Serves as liaison with contractors 
and reviews work of contractors for conformity to standards. 

 
 
 

RUSSELL COUNTY
JOB DESCRIPTION

BUILDING MAINTENANCE SUPERVISOR
General Summary:

Under the direction of the Facilities Manager, performs a variety of skilled
carpentry repair, design, remodeling and construction projects. Performs a variety
of plumbing, electrical and HVAC, maintenance projects on county buildings,
grounds and equipment. Performs detailed lock repairs on electronic and
mechanical locks, re-keys and maintains key schedule for assigned County buildings.
Oversees contractors and serves as lead worker to maintenance staff.

Essential Functions:

1.

Oversees staff on assigned projects, includes assigning work and
reviewing and evaluating work in progress. Assists and advises staff on the
more complex or difficult tasks. May supervise inmate trustees and other special
program staff as assigned.

Performs finish carpentry work including construction of detailed items such as
bookcases, cabinets, custom counter tops, laminate work and other customized
items.

Performs carpentry and construction work such as constructing stud walls,
hanging doors, installing drywall, carpet, tile flooring and vinyl wall coverings.

Receives calls for troubleshooting on building and mechanical systems. Reviews
requests for service, determines whether problems can be resolved in-house, sets
priorities, performs or assigns work to other maintenance staff.

Oversees staff on assigned projects and serves as Facilities Manager in his/her
absence.

Oversees and participates in office remodeling projects which may include design
and installation of specialized equipment, counter tops, cabinets, etc.

Plans labor and material needs for designated maintenance and repair projects,
which may include meeting with appropriate County staff to determine their
needs, assisting in obtaining necessary outside bids, reading blueprints, and
planning other project needs. Maintains records regarding time, materials and
equipment usage.

Determines the need for outside contractors and assists in preparation of bid
specifications and the selection of contractors. Serves as liaison with contractors
and reviews work of contractors for conformity to standards.




9. Oversees and participates in electrical repairs to County buildings, fixtures, and 
equipment, includes testing circuits to locate problems, replacing switches, outlets,  
and ballasts, repairing and replacing motors and pumps, installing and repairing 
exhaust fans, relays, pressure switches, pneumatic/electric devices, and related 
tasks. 

 
10. Oversees and participates in the preventative maintenance and monitoring of the 

operation of heating and air conditioning (HVAC) units, checking filters, adding 
boiler chemicals, trouble-shooting problems, cleaning evaporators and 
condenser cells, changing belts and motors, installing and repairing water 
pumps, lubricating bearings and monitoring the operation of air handler units. 
Performs pipe fitting and steam line repairs on all steam and condensate pipes. 
Inputs data into personal computer for temperature, time of day and energy 
savings for the energy management system. 

 
11. Schedules, assigns and performs grounds maintenance functions such as 

mowing grass, trimming lawns and shrubs, raking, blowing leaves, shoveling 
snow, spreading salt, patching holes in asphalt, repairing sidewalks and curbs, and 
related grounds tasks. 

 
12. Performs repairs to specialized mechanical equipment such as security systems, 

includes installing and maintaining electronic and manual locking systems and 
electronic security and video surveillance systems. 

 
13. Works with outside contractors as assigned to ensure that work is completed 

according to specifications and to deal with problems occurring on the project. 
 

14. Assists in the drafting of project specifications for plumbing, electrical, and HVAC 
components of projects. 

 
15. Orders supplies and materials from County vendors and develops alternative 

sources of suppliers to minimize interruptions with inventory. 
 

16. Develops and maintains a preventative maintenance program for all mechanical 
equipment. Organizes manufacturer’s suggested systems and parts checks on all 
facility equipment into an ongoing preventative maintenance schedule. 

 
17. Maintains emergency standby power, fire apparatus, and other safety equipment. 

Performs weekly testing on all emergency generators. 
 

18. Performs on-call duties for after-hour emergencies, such as reviewing nature of 
emergency and either performing maintenance repair or contacting appropriate 
supervisor/staff to resolve the problem. 

 
19. May be responsible for the yearly disassembly and assembly of the boilers for 

the yearly state inspection. 

10.

il.

14,

16.

Oversees and participates in electrical repairs to County buildings, fixtures, and
equipment, includes testing circuits to locate problems, replacing switches, outlets,
and ballasts, repairing and replacing motors and pumps, installing and repairing
exhaust fans, relays, pressure switches, pneumatic/electric devices, and related
tasks.

Oversees and participates in the preventative maintenance and monitoring of the
operation of heating and air conditioning (HVAC) units, checking filters, adding
boiler chemicals, trouble-shooting problems, cleaning evaporators and
condenser cells, changing belts and motors, installing and repairing water
pumps, lubricating bearings and monitoring the operation of air handler units.
Performs pipe fitting and steam line repairs on all steam and condensate pipes.
Inputs data into personal computer for temperature, time of day and energy
savings for the energy management system.

Schedules, assigns and performs grounds maintenance functions such as
mowing grass, trimming lawns and shrubs, raking, blowing leaves, shoveling
snow, spreading salt, patching holes in asphalt, repairing sidewalks and curbs, and
related grounds tasks.

Performs repairs to specialized mechanical equipment such as security systems,
includes installing and maintaining electronic and manual locking systems and
electronic security and video surveillance systems.

Works with outside contractors as assigned to ensure that work is completed
according to specifications and to deal with problems occurring on the project.

Assists in the drafting of project specifications for plumbing, electrical, and HVAC
components of projects.

Orders supplies and materials from County vendors and develops alternative
sources of suppliers to minimize interruptions with inventory.

Develops and maintains a preventative maintenance program for all mechanical
equipment. Organizes manufacturer's suggested systems and parts checks on all
facility equipment into an ongoing preventative maintenance schedule.

Maintains emergency standby power, fire apparatus, and other safety equipment.
Performs weekly testing on all emergency generators.

Performs on-call duties for after-hour emergencies, such as reviewing nature of
emergency and either performing maintenance repair or contacting appropriate
supervisor/staff to. resolve the problem

May be responsible for the yearly disassembly and assembly of the boilers for
the yearly state inspection




20. May be responsible for the maintenance of the cooling towers and the proper 
chemical levels. 

 
21. Performs repairs to County buildings, rental properties and County equipment as 

necessary. 
 
22. Performs detailed lock repairs, including rebuilding and repairing electronic locks. 

Also, re-keys and sets-up locks for different applications.  Maintains key 
schedule for assigned buildings. 

 
23. Performs plumbing repairs, such as repairing leaks, unplugging drains, installing 

fixtures, such as urinals and toilets. 
 
24. Serves as back-up to the Maintenance Supervisor in that individual’s absence. 

 
Other Functions 

 
25. May be responsible for the transportation of inmate workers to and from work site. 

 
26. May be responsible for maintaining security procedures for all county facilities. 

 
The above statements are intended to describe the general nature and level of 
work being performed by people assigned this classification. They are not to be 
construed as an exhaustive list of all job duties performed by personnel so classified. 

 
Employment Qualifications 

 

Education: High school graduation or equivalent with advanced skills training in 
electrical, HVAC, plumbing and other building trades areas. 

 
Experience: Three to five years of experience in the maintenance and repair of 
mechanical, heating, cooling and ventilation systems, plumbing and other building 
maintenance areas. Some supervisory experience preferred. 

 
Other Requirements: Possession of a valid Michigan Driver’s License. Mechanical 
and electrical certifications preferred. 

 
The qualifications listed above are intended to represent the minimum skills and 
experience levels associated with performing the duties and responsibilities 
contained in this job description. The qualifications should not be viewed as 
expressing absolute employment or promotional standards, but as general guidelines 
that should be considered along with other job- related selection or promotional criteria. 

 
 
 
 
 
 
 
 

20. May be responsible for the maintenance of the cooling towers and the proper
chemical levels.

21. Performs repairs to County buildings, rental properties and County equipment as
necessary.

22. Performs detailed lock repairs, including rebuilding and repairing electronic locks
Also, re-keys and sets-up locks for different applications. Maintains key
schedule for assigned buildings.

23. Performs plumbing repairs, such as repairing leaks, unplugging drains, installing
fixtures, such as urinals and toilets.

24. Serves as back-up to the Maintenance Supervisor in that individual's absence.
Other Functions
25. May be responsible for the transportation of inmate workers to and from work site.

26. May be responsible for maintaining security procedures for all county facilities.

The above statements are intended to describe the general nature and level of
work being performed by people assigned this classification. They are not to be
construed as an exhaustive list of all job duties performed by personnel so classified.

Employment Qualifications

Education: High school graduation or equivalent with advanced skills training in
electrical, HVAC, plumbing and other building trades areas.

Experience: Three to five years of experience in the maintenance and repair of
mechanical, heating, cooling and ventilation systems, plumbing and other building
maintenance areas. Some supervisory experience preferred.

Other Requirements: Possession of a valid Michigan Driver's License. Mechanical
and electrical certifications preferred.

The qualifications listed above are intended to represent the minimum skills and
experience levels associated with performing the duties and responsibilities
contained in this job description. The qualifications should not be viewed as
expressing absolute employment or promotional standards, but as general quidelines
that should be considered along with other job- related selection or promotional criteria.




Physical Requirements 
 
• Walks over uneven terrain to maintain equipment and remove snow. 
• Squatting, stooping, kneeling to maintain and repair facilities and equipment. 
• Climbing ladders to make repairs.  
• Climbing into trucks and onto other equipment. 
• Operating trucks with snow removal equipment and to haul equipment. 
• Lifting ability to remove and replace parts on building mechanical systems. 
• Ability to lift, push and pull office furniture. 
• Ability to lift boxes of supplies, equipment, and other items weighing up to 100 lbs. 
• Ability to lift and move plumbing fixtures and other equipment involved in repair tasks 

 
(This job requires the ability to perform the essential functions contained in this 
description. These include, but are not limited to, the following requirements. 
Reasonable accommodations will be made for otherwise qualified applicants unable 
to fulfill one or more of these requirements.) 

 
Working Conditions: 

 
• Works in confined spaces. 
• Works outside in varying weather conditions. 
• Works in all areas of County buildings. 
• Works in cramped body positions to perform maintenance and repairs. 
• Works in areas with loud noise. 
• Exposure to equipment where risk exists of getting burned, bruised or scraped. 
• Exposure to environmental allergens such as grass, weeds and pollens. 
• Contact with oil and petroleum products. 
• Exposure to solvents, pesticides and herbicides. 
• Exposure to gases and fumes. 
• Exposure to communicable diseases in the course of some maintenance 

assignments. 
 

Physical Requirements

* Walks over uneven terrain to maintain equipment and remove snow.
Squatting, stooping, kneeling to maintain and repair facilities and equipment.
Climbing ladders to make repairs.

Climbing into trucks and onto other equipment.

Operating trucks with snow removal equipment and to haul equipment.

Lifting ability to remove and replace parts on building mechanical systems.

Ability to lift, push and pull office furniture.

Ability to lift boxes of supplies, equipment, and other items weighing up to 100 Ibs.
Ability to lift and move plumbing fixtures and other equipment involved in repair tasks

(This job requires the ability to perform the essential functions contained in this
description. These include, but are not limited to, the following requirements.
Reasonable accommodations will be made for otherwise qualified applicants unable
to fulfill one or more of these requirements.)

Working Condi

ns:

* Works in confined spaces.

* Works outside in varying weather conditions.

* Works in all areas of County buildings.

* Works in cramped body positions to perform maintenance and repairs.

* Works in areas with loud noise.

* Exposure to equipment where risk exists of getting burned, bruised or scraped.

* Exposure to environmental allergens such as grass, weeds and pollens.

* Contact with oil and petroleum products.

* Exposure to solvents, pesticides and herbicides.

* Exposure to gases and fumes.

* Exposure to communicable diseases in the course of some maintenance
assignments.




Qualifications Current Employment Years Job Responsibilities  Salary Requested Pay
HVAC

1 SVCC-HVAC, EPA, OSHA, MSHA Certificates       Thermco 2005-Current

Mechanical Services, HVAC, Electrical, Plumbing Dale's Heating & Air 2005 Installer

Roofer Bobby Boothe Roofing 2003-2005 Shingle Installer,  basic construction skills

Machinery Operator Bush Industries 1992-2003 Fork Lift, Calibration of Machinery, Production

High School Graduate 1987-1991

RCCTC 1988-1991 Carpentry

2 RCCT-Electrical Certificate McNutlty's Hear and Air, LLC 2008-Current

VHCC- HVACR Certficate Automotive Cable Assembly 1992-2005

EPA, Trac Pipe Gas Piping Certificate Russell Manufacturing 1992-1992

Keyboarding, Microsoft Food City 1990-1992

High School Graduate 1985-1990

3 SVCC-HVAC Starnes Refrigeration February-Presen HVAC Technician $40,800 $50,000

Headwaters 2012-2018 Traveling Supervisor overseeing contstrucion $60,000

Starnes Refrigeration 1998-2000 Service Technician $35,000

4 VHCC- HVACR   Assoc. Degree Comfort Assured 2018-Current Service Technician/Installer $15.00 Hour

OSHA 10, EPA Certification Sumter Utilities 2001-2009 Power Line/Construction

High School  Graduate Pike Electric 2001-2002 Groundman, Equipment Operator

Current Employment, Years Job Responsibilities Salary_Requested Pay

favac|
1_|SVCC-HVAC, EPA, OSHA, MSHA Certificates [Thermco [2005-current
[Mechanical Services, HVAC, Electrical, Plumbing [Dale's Heating & Air [200s Installer
Roofer [Bobby Boothe Roofing [2003-2005 _|shingle installer, basic construction skills
Machinery Operator [bush industries 1992-2003 _| Fork Lift, Calibration of Machinery, Production
High School Graduate 1987-1991
IRccTe u988-1991_ | Carpentry
2__|Rect-tlectrical Certificate [McNutity’s Hear and Air, LLC _|2008-Current
|VHCC- HVACR Certficate [Automotive Cable Assembly [1992-2005
IEPA, Trac Pipe Gas Piping Certificate [Russell Manufacturing 1992-1992
keyboarding, Microsoft [Food city [1990-1992
School Graduate {1985-1990
3_|svec-nvac Starnes Refrigeration February-Preser| HVAC Technician, $40,800 | $50,000
Headwaters J2012-2018 _| Traveling Supervisor overseeing contstrucion_| $60,000
[Starnes Refrigeration 1998-2000 _|Service Technician $35,000
4 |VHCC: HVACR Assoc. Degree [Comfort Assured [2018-current _ [Service Technician/Installer $45.00 Hour
[OSHA 10, EPA Certification [Sumter Utilities [2001-2009 [Power Line/Construction
High Schoo! Graduate Pike Electric [2001-2002 __|Groundman, Equipment Operator





IT Education/Qualifications Employment Years Job responsibilities Salary Requested Pay

1 SVCC  Associates Degree Goodwill Industries SCSEP 2018-Current Clerical/Custodial

Admin. Support Tech/Specializaiotn Business Fast Break 2001-2002 Clerk

Certificate in Electronic Medical Records, Keyboarding, Subway 1997-2001 Restaurant Manager

Windows Microcomputer, Word, Excel,Access, Power PoinOakway Diner 1999-2000 Owner/ Manager

Accounting, Business & Office Administration

2 King University, Bachelor, Computer Science Self-employed 2014-Present IT Support & Repair

Self-employed 2014-Present Real Estate and Securities Investing

Sprint  Telecom/Centurylink 1994-2014 Senior IT Field Support Tech Call Center

Reg. IT Support Manager

Geographic Information Administrator

Forecasting and Budget Analyst

Sprint Telecom 1989-1994 Programmer Analyst

SmithKline Pharmaceuticals 1987-1989 Programmer Analyst/Tech Support

3 UVA Wise  BS Degree Computer Information Systems IT Assistant WDB 2013-2013 Daily maintnance  & troubleshooting

Super 8 2009-2010 Night Auditor

Magic Mart 2007-2008 Store Clerk

4 SVCC  Two Associates and Career Readiness Certif. Starlis LLC 2018-Present Game/Netwoork Developer

High School Diploma Mercy Ambulance 2016-Present Medical Taxi Driver

5 SVCC, Associates Business Management & BVU/Sunset Digital 2018-Present Network Support

                              Network & Internet Administration BVU 2008-2018 Ttech support

University of Central Missouri, Windows Operation SystemAT&T 2005-2008 Help Desk & Customer Service Rep.

Adv. Operation Systems & Utilities, Quick Basic 

Hyper Text Markup Language, IST Essentials Hardware, 

ETA Network Technician

Education/Qualifications | Employment Years Job responsi Salary _| Requested Pay
[SVC Associates Degree [Goodwill industries ScSEP _|2018-Current |clerical/Custodial
[Admin. Support Tech/Specializaiotn Business Fast Break [2001-2002 [clerk
[Certificate in Electronic Medical Records, Keyboarding, [Subway [1997-2001 [Restaurant Manager
[Windows Microcomputer, Word, Excel, Access, Power Poif Oakway Diner [1999-2000 _|owner/ Manager
[Accounting, Business & Office Administration
king University, Bachelor, Computer Science Self-employed [2014-Present [IT Support & Repair
Self-employed [2014-Present [Real Estate and Securities Investing
Sprint Telecom/Centurylink |1994-2014 _|Senior IT Field Support Tech Call Center
Reg. IT Support Manager
[Geographic Information Administrator
Forecasting and Budget Analyst
Sprint Telecom 11989-1994 [Programmer Analyst
[SmithKline Pharmaceuticals [1987-1989 [Programmer Analyst/Tech Support
ISVCC Two Associates and Career Readiness Certif. Starlis Lc [2018-Present |Game/Netwoork Developer
High School Diploma [Mercy Ambulance [2016-Present [Medical Taxi Driver
ISVCC, Associates Business Management & [BvU/Sunset [2018-Present [Network Support
Network & Internet Administration [BVU [2008-2018 [Tech support
[University of Central Missouri, Windows Operation Syste] AT&T [2005-2008 |Help Desk & Customer Service Rep.

[Adv. Operation Systems & Utilities, Quick Basic

Hyper Text Markup Language, IST Essentials Hardware,

IETA Network Technic





IT Education/Qualifications Employment Years Job responsibilities Salary Requested Pay

6 Liberty University, Associates in Interdisciplinary Studies SAIC/Northrop Grumman 2018-Present Information Systems Admin Generalis $60,000 $65,000-$70,000

High School Diploma Northrop Grumman 2014-2018 Education Supervisor/IT Support $63,000

Appalachian Teen Challenge 2007-2014 Education Supervisor/IT Support $25,000

7 ETSU Tazewell County Schools 2005- Present Sr. Network Eng./Admin/Network Arc $77,600 $80,000

Tri-Cities Tech Tazewell County  Schools 1997-2005 Setup network to join School System $60,000

Bristol City Public Schools 1997-2005

8 Roanoke College, BA Spanish CGI Technologies, Lebanon 2017-Present

APEX, Lynchburg 2016-2017 Life Insurance/Technical Services

CGI, San Antonio, TX 2013-2016 Deskside Support technician

Provided Tier 1,2,3 support using SCCM

Installed and maintained software & hardware

CGI Technologies 2014-2016 Technical Support Representative

Atterro/CGI 2013-2014 Performed Tier 1,2,3 support for CGI

Roanoke College 1997-2000 Account Management & support

9 King University, BA Northrop Grumman 2018-Present Tier 1 Help Desk 34,000.00$   

SVCC, Associates Degree in Business Admin. Cuz's Uptown BBQ 2016-2017 Cook

High School diploma Ramey Automotive 2016-2016 Salesman

Norfolk Southern Railway 2011-2016 Clerical

Heintzmann Corp. 2010-2011 Fabrication

Cuz's Uptown Barbeque 2001-2010 Chef

Sheetz 2005-2006 Sales Associate

Big Lots 2003-2004 Sales Associate

10 King University VADOC 2015-Present Computer Literacy Instructor $37,000

High School Coca-Cola 2014-2015 Merchandiser $12,000

Anchorage Photo-RadioShack Customer It needs $15,000

T Education/Qualifications | Employment Years Job responsibilities Salary | Requested Pay
6 _ |Liberty University, Associates in Interdisciplinary Studies |SAIC/Northrop Grumman _ |2018-Present [Information Systems Admin Generali $60,000 __|$65,000-$70,00q]
High School Diploma Northrop Grumman. [2014-2018 [Education Supervisor/IT Support $63,000
[Appalachian Teen Challenge [2007-2014 Education Supervisor/IT Support $25,000
7_lersu [Tazewell County Schools __|2005- Present| /Admin/Network Arq _ $77,600 $80,000
[Tri-cities Tech [Fazewell County Schools [1997-2005 _|setup network to join School System | _ $60,000
Bristol City Public Schools _|1997-2005
8 [Roanoke College, BA Spanish [cai Technologies, Lebanon _|2017-Present
[APEX, Lynchburg [2016-2017 _|Life insurance/Technical Services
(CGI, San Antonio, TX [2013-2016 _|Deskside Support technician
Provided Tier 1,2,3 support using SCCM
installed and maintained software & hardware
[EGI Technologies [2014-2016 _| Technical Support Representative
[atterro/CGI [2013-2014 _|Performed Tier 1,2,3 support for CGI
Roanoke College [1997-2000 [Account Management & support
9 [king University, BA Northrop Grumman. [2018-Present [Tier 4 Help Desk $ 34,000.00
ISVCC, Associates Degree in Business Admi [Cuz's Uptown BBQ [2016-2017 _|cook
High Schoo! diploma [Ramey Automotive [2016-2016 _ [Salesman
[Norfolk Southern Railway |2011-2016 [Clerical
Heintzmann Corp. [2010-2011 [Fabrication
[cuz's Uptown Barbeque [2001-2010 _|chet
sheetz [2005-2006 _|Sales Associate
Big Lots [2003-2004 _ [Sales Associate
10_|king University [vapoc [2015-Present $37,000
High School [coca-cola [2014-2015 [Merchandiser $12,000
[customer it needs $15,000





From: Delegate Morefield
To: [email protected]
Subject: Fwd: Revenue Sharing Agreements
Date: Monday, October 1, 2018 3:35:24 PM
Attachments: MEMORANDUM OF UNDERSTANDING.docx

Untitled attachment 00244.html
SUMMARY.docx
Untitled attachment 00247.html

Lonzo, please see below. I didn't have your address on the last email. Thank you! Will 

CONFIDENTIALITY NOTE: The information transmitted, including
attachments, is intended only for the person(s) or entity to which it is addressed and
may contain confidential and/or privileged material. Any review, retransmission,
dissemination or other use of, or taking of any action in reliance upon this
information by persons or entities other than the intended recipient is prohibited. If
you received this in error, please contact the sender and destroy any copies of this
information.

Begin forwarded message:

From: Delegate Morefield <[email protected]>
Date: October 1, 2018 at 3:33:38 PM EDT
To: Eric Young <[email protected]>
Cc: James W Morefield <[email protected]>,
[email protected], [email protected],
[email protected], [email protected],
[email protected], [email protected], Lashrecse Aird
<[email protected]>, Reginald Tabor <[email protected]>,
Tom Lester Personal Email <[email protected]>, "Delegate James W.
(Will) Morefield" <[email protected]>,
[email protected]
Subject: Revenue Sharing Agreements

Hello Everyone:

I hope you all are doing well! On behalf of Delegate Aird and myself, we wanted
to touch base and see if your localities had a chance to review the draft MOU and
summary that Eric Young sent on August 24th? Please see the email below. I
have also attached those documents for your convenience. Delegate Aird and I
would like to reach an agreement on this by December 1st. I will request that
Russell, Tazewell, and Buchanan Counties (the counties made up of the newly
created Cumberland Industrial Facilities Authority) sign the draft MOU attached.
Once I have received them, I will email them to the representatives from the City
of Petersburg and Dinwiddie. 

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]




‘Delegate Morefield
lonzo lester@russellcoun

Fwd: Revenue Sharing Agreements
Monday, October 1, 2018 3:35:24 PM
Attachments: _MEMORANOU OF UNDERSTANDING. docx

‘Untitled attachment 00244 htm
SUMMARY docs

Untitled attachment 00247. htm

Lonzo, please see below. I didn't have your address on the last email. Thank you! Will

CONFIDENTIALITY NOTE: The information transmitted, including
attachments, is intended only for the person(s) or entity to which it is addressed and
may contain confidential and/or privileged material. Any review, retransmission,
dissemination or other use of, or taking of any action in reliance upon this
information by persons or entities other than the intended recipient is prohibited. If
you received this in error, please contact the sender and destroy any copies of this
information.

Begin forwarded message:

From: Delegate Morefield <
Date: October 1, 2018 at 3:33:38 PM EDT

To: Eric Young <[email protected]>

Ce: James W Morefield <[email protected]>,

bbonner@ codinwidieva us, [email protected], Lashreese Aird
<[email protected] gov>, Reginald Tabor <[email protected]>,
Tom Lester Personal Email <thomaslester8&@email.com>, "Delegate James W.
(Will) Morefield" <[email protected]>,

craig. [email protected]

: Revenue Sharing Agreements

Hello Everyone:

Thope you all are doing well! On behalf of Delegate Aird and myself, we wanted
to touch base and see if your localities had a chance to review the draft MOU and
summary that Eric Young sent on August 24th? Please see the email below. I
have also attached those documents for your convenience. Delegate Aird and I
would like to reach an agreement on this by December Ist. I will request that
Russell, Tazewell, and Buchanan Counties (the counties made up of the newly
created Cumberland Industrial Facilities Authority) sign the draft MOU attached.
Once I have received them, I will email them to the representatives from the City
of Petersburg and Dinwiddie.




Craig, Lonzo, and Eric, can your county sign this and send this to me at your next
scheduled board meeting? Craig, please add Buchanan County to the signature
page. I can then forward this to the City of Petersburg and Dinwiddie for their
consideration. 

Again, thank you all and please do not hesitate to contact me if you have any
questions. 

Sincerely,

Will Morefield
Virginia House of Delegates
(940)782-1981 Mobile 

Craig, Lonzo, and Eric, can your county sign this and send this to me at your next
scheduled board meeting? Craig, please add Buchanan County to the signature
page. I can then forward this to the City of Petersburg and Dinwiddie for their
consideration.

Again, thank you all and please do not hesitate to contact me if you have any
questions.

Sincerely,

Will Morefield
Virginia House of Delegates
(940)782-1981 Mobile




SUMMARY 

The Cumberland Industrial Facilities Authority has proposed to offer revenue sharing agreements with 

Virginia localities that participate in or contribute to economic development projects in the Cumberland 

region and invites other localities or regional Authorities in the region benefited by HB222 to join 

Cumberland in similar agreements.  If a Virginia locality assists with economic development in the 

affected region that creates employment opportunities for the region's residents and taxable private 

investment in the region, the Cumberland Authority is willing to share the resulting tax revenues with 

the assisting locality.  Essentially the locality members of the region would offer the future tax revenues 

anticipated from new development to localities that either refer the project to the region or actually 

contribute financially to economic development incentives provided to the developer to encourage 

them to locate in the region. 

This would be accomplished through participation agreements with localities' Industrial Development 

Authorities or new Regional Industrial Facilities Authorities, like CIFA, the amount of revenue shared 

would be determined on a case by case basis depending on the amount contributed by the locality 

toward the project. 

Some projects or some developments may not be right for every community.  Also recognize localities in 

the affected region standing alone cannot finance the incentives necessary to land larger projects.  

However, through these agreements localities outside the affected region can invest in large projects in 

the region, at a time when there may not be any projects on the horizon in their locality, and realize a 

return on that investment later.  Likewise, localities in the affected region whose chose to participate on 

a case by case basis can invest in development located in the affected region where their residents may 

be willing to commute but not located within the boundaries of their locality. 

This proposal compliments HB222.  The legislation gives economically challenged localities a powerful 

new tool for recruiting businesses.  The legislation benefits economically challenged localities.  Those 

SUMMARY

The Cumberland Industrial Facilities Authority has proposed to offer revenue sharing agreements with

Virginia localities that participate in or contribute to economic development projects in the Cumberland
region and invites other localities or regional Authorities in the region benefited by HB222 to join
Cumberland in similar agreements. If a Virginia locality assists with economic development in the
affected region that creates employment opportunities for the region's residents and taxable private
investment in the region, the Cumberland Authority is willing to share the resulting tax revenues with
the assisting locality. Essentially the locality members of the region would offer the future tax revenues
anticipated from new development to localities that either refer the project to the region or actually
contribute financially to economic development incentives provided to the developer to encourage
them to locate in the region.

This would be accomplished through participation agreements with localities' Industrial Development
Authorities or new Regional Industrial Facilities Authorities, like CIFA, the amount of revenue shared
would be determined on a case by case basis depending on the amount contributed by the locality
toward the project.

Some projects or some developments may not be right for every community. Also recognize localities in
the affected region standing alone cannot finance the incentives necessary to land larger projects.
However, through these agreements localities outside the affected region can invest in large projects in

the region, at a time when there may not be any projects on the horizon in their locality, and realize a

return on that investment later. Likewise, localities in the affected region whose chose to participate on
a case by case basis can invest in development located in the affected region where their residents may
be willing to commute but not located within the boundaries of their locality.

This proposal compliments HB222. The legislation gives economically challenged localities a powerful

new tool for recruiting businesses. The legislation benefits economically challenged localities. Those




localities now need to partner together to maximize the benefits of this legislation by sharing resources 

and providing a vehicle for localities outside the region to invest in development in the region.  In the 

bigger picture the participation agreements we propose would be available to any Virginia locality that 

may have cash but not territory suited for the project, or that may simply have a development their 

zoning will not accommodate, and may be willing to influence the project to stay in the Commonwealth 

where the business can take advantage of HB222.  In the affected region we need the jobs and are 

willing to share the revenues with localities that can help make those jobs happen. 

  The agreement also would allow localities situated in the region affected by HB222 to have reciprocal 

agreements with any locality in Virginia to invest in localities outside the affected region.  This would 

allow localities in the HB222 region to create revenue streams from diverse industries and 

developments elsewhere in the Commonwealth that would fund future development within the region.  

localities now need to partner together to maximize the benefits of this legislation by sharing resources
and providing a vehicle for localities outside the region to invest in development in the region. In the

bigger picture the participation agreements we propose would be available to any

ia locality that
may have cash but not territory suited for the project, or that may simply have a development their
zoning will not accommodate, and may be willing to influence the project to stay in the Commonwealth
where the business can take advantage of HB222. In the affected region we need the jobs and are
willing to share the revenues with localities that can help make those jobs happen.

The agreement also would allow localities situated in the region affected by HB222 to have reciprocal
agreements with any locality in Virginia to invest in localities outside the affected region. This would
allow localities in the HB222 region to create revenue streams from diverse industries and

developments elsewhere in the Commonwealth that would fund future development within the region.




 
  

Russell County Virginia 
“The Heart of Southwest Virginia” 

 
Harry Ferguson                                    David Eaton 
At-Large  District 4  
 
Lou Ann Wallace  Rebecca Dye, Chairperson Steve Breeding 
District 2 District 6 District 5 
  
Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester 
District 3 District 1 County Administrator 
  
 

Russell County Government Center 
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 

www.russellcountyva.us 

  

 

  

  

   

  

MEMORANDUM OF UNDERSTANDING 
 

 This Memorandum of Understanding ("MoU") is entered into by the below named 

governing bodies of the participating Virginia localities on this the 5th day of October, 

2018 to set forth the parties' mutual understanding and commitment to assist other 

participating localities in the economic development of properties situate in other 

participating localities, while creating opportunities for their respective locality to benefit 

financially from such development.  This MoU is intended to outline and define the types 

of revenue sharing agreements the parties will support and consider for public funding, 

while recognizing that each transaction will require specific terms particular to the 

transaction, depending on the incentives required to recruit the business and the 

various contributions each party may or may not chose to make to the particular 

transaction.  

 To Wit; 

 1. The parties hereto agree to encourage and enable their respective 

Industrial Development Authority, or Economic Development Authority, created 

pursuant to Section 15.2-4900 et seq. of the Code of Virginia ("Authority"), to enter into 

revenue sharing economic development participation agreements ("Revenue 

Agreements") with one or more of the below named participating localities. 

Russell County Virginia
“The Heart of Southwest Virginia”

Harty Ferguson David Eaton
AvLarge District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding
District 2 District 6 District §

Cari Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District ‘County Administrator

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding ("MoU") is entered into by the below named
governing bodies of the participating Virginia localities on this the 5th day of October,
2018 to set forth the parties’ mutual understanding and commitment to assist other
participating localities in the economic development of properties situate in other
participating localities, while creating opportunities for their respective locality to benefit
financially from such development. This MoU is intended to outline and define the types
of revenue sharing agreements the parties will support and consider for public funding,
while recognizing that each transaction will require specific terms particular to the
transaction, depending on the incentives required to recruit the business and the
various contributions each party may or may not chose to make to the particular

transaction.
To Wit;

1. The parties hereto agree to encourage and enable their respective
Industrial Development Authority, or Economic Development Authority, created
pursuant to Section 15.2-4900 et seq. of the Code of Virginia ("Authority"), to enter into
revenue sharing economic development participation agreements ("Revenue

Agreements") with one or more of the below named participating localities.

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




 

 2. The parties intend that such Revenue Agreements shall provide for a 

given private company or firm to locate within the territory of one of the participating 

localities and create a certain number of jobs and taxable investment, as the company 

may agree in a separate Performance Agreement between the host locality and the 

company.  The parties further intend that pursuant to the Revenue Agreement one or 

more of the participating localities may jointly fund incentives to the company to locate 

in the host locality; the host locality in turn would agree to share the tax revenues from 

the company with the localities that chose to participate in the Revenue Agreement. 

 3. The parties intend that the specific terms of each Performance Agreement 

and Revenue Agreement shall be tailored to each transaction and that each 

participating locality may choose how and whether to participate in a particular 

transaction.  Moreover, the host locality likewise shall choose on a case by case basis 

how much revenue to offer to the other participating localities in exchange for their 

respective contribution. 

 4. The parties agree that Revenue Agreements may include consideration to 

participating localities for in kind contributions such as land, business referrals, support 

with various federal, regional, and state funding agencies, and other non-monetary 

contributions as such agreement may recognize. 

 5. The parties agree that if their Authority recommends a Revenue 

Agreement to them as a host locality that they will give due consideration to such 

agreement and, if approved by their local governing body, fund their Authority, from the 

new tax revenues generated by the company, to meet their Authority's revenue sharing 

obligations set forth in the Revenue Agreement. 

2. The parties intend that such Revenue Agreements shall provide for a
given private company or firm to locate within the territory of one of the participating
localities and create a certain number of jobs and taxable investment, as the company
may agree in a separate Performance Agreement between the host locality and the
company. The parties further intend that pursuant to the Revenue Agreement one or
more of the participating localities may jointly fund incentives to the company to locate
in the host locality; the host locality in turn would agree to share the tax revenues from

the company with the localities that chose to participate in the Revenue Agreement.

3. The parties intend that the specific terms of each Performance Agreement
and Revenue Agreement shall be tailored to each transaction and that each
participating locality may choose how and whether to participate in a particular
transaction. Moreover, the host locality likewise shall choose on a case by case basis
how much revenue to offer to the other participating localities in exchange for their

respective contribution.

4. The parties agree that Revenue Agreements may include consideration to
participating localities for in kind contributions such as land, business referrals, support
with various federal, regional, and state funding agencies, and other non-monetary

contributions as such agreement may recognize.

5. The parties agree that if their Authority recommends a Revenue
Agreement to them as a host locality that they will give due consideration to such
agreement and, if approved by their local governing body, fund their Authority, from the
new tax revenues generated by the company, to meet their Authority's revenue sharing

obligations set forth in the Revenue Agreement.




 

 6.  The parties agree that if their Authority recommends a Revenue 

Agreement to them as a participating locality they will give due consideration to the 

Revenue Agreement and, if approved, fund the contribution required of their Authority 

by such agreement and/or authorize and endorse such expenditure by their Authority. 

 7. The parties agree that any other localities within or outside the 

Commonwealth may join in this MoU and will negotiate with them in good faith as with 

all of the below named localities to accomplish the purposes herein set forth. 

 The foregoing Memorandum of Understanding was approved by the governing 

body of the below indicated locality on the date below indicated, by public vote at a 

public meeting of the governing body of said locality.  

 IN WITNESS WHEREOF: 

Tazewell County, Virginia 
Board of Supervisors 
 
       Date:    
Maggie Asbury, Chairperson 
 
 
Dinwiddie County, Virginia 
Board of Supervisors 
 
       Date:    
 
 
Russell County, Virginia 
Board of Supervisors 
 
       Date:    
 
 
City of Petersburg 
City Council 
 
       Date:      

6. The parties agree that if their Authority recommends a Revenue
Agreement to them as a participating locality they will give due consideration to the
Revenue Agreement and, if approved, fund the contribution required of their Authority

by such agreement and/or authorize and endorse such expenditure by their Authority.

7. The parties agree that any other localities within or outside the
Commonwealth may join in this MoU and will negotiate with them in good faith as with

all of the below named localities to accomplish the purposes herein set forth

The foregoing Memorandum of Understanding was approved by the governing
body of the below indicated locality on the date below indicated, by public vote at a

public meeting of the governing body of said locality

IN WITNESS WHEREOF:

Tazewell County, Virginia
Board of Supervisors

Date:
Maggie Asbury, Chairperson
Dinwiddie County, Virginia
Board of Supervisors

Date:
Russell County, Virginia
Board of Supervisors

Date:

City of Petersburg
City Council

Date:





Print:: Workspace Webmail 

FY2019 Litter Grant Award Letter 
Prina Chudasama [[email protected]] 

Sent: 10/15/2018 12:38 PM 

To: [email protected] 

COMMONWEALTH of VIRGINIA 
DEPARTMENT OF ENVIRONMENTAL QUALITY 

Sa:iiibiy o~~ Street address: 629 East Main Street, Richmond, Virginia 
23219 

Mailing address: P.O. Box 1105, Richmond, Virginia 232 18 

Mr. Lonzo Lester 
County Administrator, County of Russell 
P.O. Box 1208 
Lebanon, VA 24266 

Dear Mr. Lester: 

October 10, 2018 

www.deg.virginia.gov 

Page 1 of 2 

(I04) '9S-4020 
l-I00-592-SQl 

I am pleased to inform you that a grant award of $12,731.00 has been approved for the Litter 
Prevention and Recycling Program activities for the period from July 1, 2018 to June 30, 2019. 
DEQ's calculation of your grant award was based upon the following distribution: 

County of Russell: $8,801.00 
Town of Cleveland: $1,034.00 
Town of Honaker: $1 ,034.00 
Town of Lebanon: $1,862.00 

Processing of the grant awards is underway, and a payment for this amount should be received 
within the next two weeks if funds can be transfeITed electronically (EDI) or in thi1ty days if 
processing by check is required. 

https://email04.godaddy.com/window/print/?f=html&h=752508094&ui= l 10115/2018 

Print :: Workspace Webmail Page 1 of 2

FY2019 Litter Grant Award Letter

Prina Chudasama [prina.chudasama@deq virginia. gov]

Sent: 10/15/2018 12:38 PM
To: brian [email protected]

ae
COMMONWEALTH of VIRGINIA

DEPARTMENT OF ENVIRONMENTAL QUALITY Davai K.Paylor

‘Matthew J. Strickler - - _—
Secretary of Natural Resour soa address: 629 East Main Street, Richmond, Virginia ¢gay9) gnp-4g20
1-800-592-5482

Mailing address: P.O. Box 1105, Richmond, Virginia 23218
www.deg.virginia.gov

October 10, 2018

Mr. Lonzo Lester

County Administrator, County of Russell
P.O. Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

Lam pleased to inform you that a grant award of $12,731.00 has been approved for the Litter
Prevention and Recycling Program activities for the period from July 1, 2018 to June 30, 2019.
DEQ’s calculation of your grant award was based upon the following distribution:

County of Russell: $8,801.00
Town of Cleveland: $1,034.00
Town of Honaker: $1,034.00
Town of Lebanon: $1,862.00

Processing of the grant awards is underway, and a payment for this amount should be received
within the next two weeks if funds can be transferred electronically (EDI) or in thirty days if
processing by check is required.

https://email04.godaddy.com/window/print/?f=html&h=752508094&ui=1 10/15/2018




Print: : Workspace Webmail Page 2 of2 

If you have any questions or need additional information, please contact Prina Chudasama at 
[email protected] or at (804)698-4159. 

Cc: Grant file 

Sincerely, 

Sanjay Thirunagari 
Manager, Recycling and Litter Programs 
Division of Land Protection & Revitalization 

Copyright© 2003-2018. All rights reserved. 

https ://email 04. godaddy. com/window/print/?f=html&h=752508094&ui=1 10/15/2018 

Print :: Workspace Webmail Page 2 of 2

Ifyou have any questions or need additional information, please contact Prina Chudasama at

prina.chudasama@deq. virginia.gov or at (804)698-4159.

Sincerely,

bs wa u ra

Sanjay Thirunagari
Manager, Recycling and Litter Programs
Division of Land Protection & Revitalization

Ce: Grant file

Copyright © 2003-2018. All rights reserved.

https://email04.godaddy.com/window/print/?f=html&h=752508094&ui=1 10/15/2018




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

 
 

JEFFREY D. STERN, Ph.D.                                  JOHN SCRIVANI 
State Coordinator                                                             Deputy Coordinator – Disaster Services 

 
CURTIS C. BROWN           
Chief Deputy Coordinator/                              
Acting Deputy Coordinator – Mission Support 

 

COMMONWEALTH of VIRGINIA 
  Department of Emergency Management  

10501 Trade Court 
North Chesterfield, Virginia 23236-3713 

Tel:  (804) 897-6500        TDD (804) 674-2417     FAX (804) 897-6506 
 

 
 

October 01, 2018 

 

 

 

Mr. Lonzo Lester  

County Administrator 

Russell County 

137 Highland Drive 

Lebanon, VA 24266 

 

RE: FY 2018 State Homeland Security Program Grant (SHSP) 

 

Dear Mr. Lester: 

 

 The Virginia Department of Emergency Management (VDEM) is pleased to announce 

the allocation of a 2018 State Homeland Security Program Grant (SHSP) CFDA 97.067 from 

the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency 

(FEMA). Appropriation authority for this program is The Department of Homeland Security 

Appropriations Act, 2018 (Public Law 115-141). Your locality has been allocated funding for: 

 

Project Title:  Regional CERT Program 

Federal Grant Allocation:  $45,776.00 

Subrecipient’s Required Cost Share/Match Amount:  N/A 

Total Grant Award:  $45,776.00 

Obligation Period:  October 01, 2018 to March 31, 2020 

 

*This letter serves as notification of your allocation and is not an authorization to incur 

expenditures. Funds will be formally awarded to your locality through a Grant Agreement 

issued by VDEM upon its satisfactory review of your application package submission and 

approval of a budget application in VDEM’s electronic Grants Management System (eGMS).* 

You must initiate these steps, described under Accessing Your Allocation, within 30 days from 

the date of this notification. 

 

JEFFREY D, STERN, PhO.
State Coordinator

JOHN SCRIVANI
Deputy Coordinator — Disaster Services

‘CURTIS ©. BROWN
‘Chief Deputy Coordinator!
Acting Deputy Coordinator — Mission Support

COMMONWEALTH of VIRGINIA

Department of Emergency Management
10501 Trade cout
North Chester, Vga 25296-3719
Tek (808) 897-8500 "TOD (864) 674-2817 FAX (804) 897-6506

October 01, 2018

Mr. Lonzo Lester
County Administrator
Russell County

137 Highland Drive
Lebanon, VA 24266

RE: FY 2018 State Homeland Security Program Grant (SHSP)
Dear Mr. Lester:

‘The Virginia Department of Emergency Management (VDEM) is pleased to announce
the allocation of a 2018 State Homeland Security Program Grant (SHSP) CFDA 97.067 from
the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency
(FEMA). Appropriation authority for this program is The Department of Homeland Security
Appropriations Act, 2018 (Public Law 115-141). Your locality has been allocated funding for:

Project Title: Regional CERT Program
Federal Grant Allocation: $45,776.00

ipient’s Required Cost Share/Match Amount: N/A
Total Grant Award: $45,776.00

{ter serves as notification of your allocation and is not an authorization to incur
res. Funds will be formally awarded to your locality through a Grant Agreement
issued by VDEM upon its satisfactory review of your application package submission and
approval of a budget application in VDEM’s electronic Grants Management System (eGMS).*
You must initiate these steps, described under Accessing Your Allocation, within 30 days from
the date of this notification.

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

Mr. Lonzo Lester  

Page 2 of 6 

October 01, 2018 

 

OPT-Out Notice 

 

Complete and return this form via email to: [email protected] with the subject line:  

“OPT-Out Notice”, before November 01, 2018.  

 

I do not want to be a recipient of the LEMPG funds at this time, but reserve the right to enter the program 

next fiscal year. 

 

Please note that your decision will not be made effective until November 01, 2018.   

 

PRINT Name: ___________________________________  

     

Signature: ____________________________  Date: _MM/DD/YYYY_ 
                 CITY/TOWN or COUNTY OFFICIAL 

 

Program Purpose 

 

 The purpose of the State Homeland Security Program is to assist state and local 

preparedness activities that address high-priority preparedness gaps across all core capabilities 

that support terrorism preparedness.  All supported investments are based on capability targets 

and gaps identified during the Threat and Hazard Identification and Risk Assessment (THIRA) 

process, and assessed in the State Preparedness Report (SPR). 

 

 The FY 2018 Homeland Security Grant Program (HSGP) supports state and local efforts 

to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and 

hazards that pose the greatest risk to the security of the United States. References to these 

priorities can be found throughout this document.  The FY 2018 HSGP provides funding to 

implement investments that enhance terrorism preparedness and serve to build, sustain, and 

deliver the 32 core capabilities essential to achieving the National Preparedness Goal (the Goal) 

of a secure and resilient Nation. The allowable costs under FY 2018 HSGP support the core 

capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and 

Recovery. 

 

Important Award Terms and Conditions 

 

Subrecipients must comply with the following federal requirements: 

 FY 2018 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity 

Homeland Security Grant Program (HSGP) NOFO 

 Department of Homeland Security Standard Terms and Conditions for 2018 

DHS Standard Terms and Conditions 

 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit 

Requirements for Federal Awards 

2 CFR Part 200 Uniform Administrative Requirements 

 

 

mailto:[email protected]
https://www.fema.gov/media-library/assets/documents/164422
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions
http://www.ecfr.gov/cgi-bin/text-idx?SID=e02daaa551dec05bfb82ed9f85151c09&mc=true&tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
Mr. Lonzo Lester
Page 2 of 6
October 01, 2018

Complete and return this form via email to: [email protected] with the subject line:
“OPT-Out Notice”, before November 01, 2018,

I do not want to be a recipient of the LEMPG funds at this time, but reserve the right to enter the program
next fiscal year.

Please note that your decision will not be made effective until November 01, 2018.
PRINT Name:

Signature: Date: MM/DD/YYYY
CITY/TOWN or COUNTY OFFICIAL

Program Purpose

The purpose of the State Homeland Security Program is to assist state and local
preparedness activities that address high-priority preparedness gaps across all core capabilities
that support terrorism preparedness. All supported investments are based on capability targets
and gaps identified during the Threat and Hazard Identification and Risk Assessment (THIRA)
process, and assessed in the State Preparedness Report (SPR).

‘The FY 2018 Homeland Security Grant Program (HSGP) supports state and local efforts
to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and
hazards that pose the greatest risk to the security of the United States. References to these
priorities can be found throughout this document. The FY 2018 HSGP provides funding to
implement investments that enhance terrorism preparedness and serve to build, sustain, and
deliver the 32 core capabilities essential to achieving the National Preparedness Goal (the Goal)
of'a secure and resilient Nation, The allowable costs under FY 2018 HSGP support the core
capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and
Recovery.

Important Award Terms and Conditions

Subrecipients must comply with the following federal requirements:

* FY 2018 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
Homeland Security Grant Program (HSGP) NOFO

* Department of Homeland Security Standard Terms and Conditions for 2018
DHS Standard Terms and Conditions

© 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards
2.CER Part 200 Uniform Administrative Requirements

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

Mr. Lonzo Lester 

Page 3 of 6 

October 01, 2018 

 

Management and Administration (M&A) 

Your local emergency management agency may retain and use up to five percent of the 

award for local management and administration purposes. M&A activities are those 

directly related to managing and administering LEMPG Program funds, such as financial 

management and monitoring. It should be noted that salaries of local emergency 

managers are not typically categorized as M&A, unless the local emergency management 

agency chooses to assign personnel to specific M&A activities. 

 

          Indirect (Facilities & Administrative [F&A]) Costs   

Indirect costs are allowable under this program, as described in 2 C.F.R. § 200.414.  With  

the exception of recipients who have never received a negotiated, indirect cost rate as  

described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement 

with their cognizant Federal agency to charge indirect costs to this award.  A copy of the approved 

rate (a fully executed, agreement negotiated with the applicant’s cognizant Federal agency) is  

required at the time of application, and must be provided to FEMA before indirect costs are 

charged to the award.  

 

Accessing Your Allocation 

 

 To access your allocation, you must complete the following steps within 30 days from 

the date of this notification: 

 

Step 1:  Log in to the VDEM electronic Grants Management System (eGMS) at 

https://www.ttegms.com/virginia/login.cfm to download your subaward acceptance documents from the 

home page. Re-upload all required forms to eGMS. Read how to upload required forms by clicking here 

to view the home page of your eGMS user account. Below is the list of required items that comprise the 

VDEM subaward acceptance package: 

 Application Checklist [cover sheet] 

 LEMPG Project Form [Only required for LEMPG subawards] 

 Online Budget (to be built and submitted in eGMS) 

 Points of Contact (POC) Form 

 FEMA Environmental and Historic Preservation (EHP) Screening Form  

o All projects must comply with EHP requirements. Subrecipients must not obligate 

and/or expend any (federal and/or non-federal matching) funds on any project 

having the potential to impact environments planning and historical preservation 

resources without the prior approval of FEMA. For more information, please visit 

http://www.vaemergency.gov/em-community/grants/ or contact your Grants 

Administrator.   

 Grant Assurances Form    

 FEMA 20-16C Form               

 SF-LLL – Certification Regarding Lobbying Form 

 *Work Elements Agreement – [*Only required for LEMPG subawards] 

 

 

https://www.ttegms.com/virginia/login.cfm
https://www.ttegms.com/virginia/secure/welcome.cfm
https://www.ttegms.com/virginia/login.cfm
http://www.vaemergency.com/em-community/grants/all-grant-forms
Mr. Lonzo Lester
Page 3 of 6
October 01, 2018

Management and Administration (M&A)
Your local emergency management agency may retain and use up to five percent of the
award for local management and administration purposes. M&A activities are those
directly related to managing and administering LEMPG Program funds, such as financial
management and monitoring, It should be noted that salaries of local emergency
managers are not typically categorized as M&A, unless the local emergency management
agency chooses to assign personnel to specific M&A activities.

Indirect (Facilities & Administrative [F&A]) Costs

Indirect costs are allowable under this program, as described in 2 C.F.R. § 200.414. With

the exception of recipients who have never received a negotiated, indirect cost rate as

described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement

with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved

rate (a fully executed, agreement negotiated with the applicant’s cognizant Federal agency) is
required at the time of application, and must be provided to FEMA before indirect costs are
charged to the award.

Accessing Your Allocation

To access your allocation, you must complete the following steps within 30 days from
the date of this notification

Step I: Log in to the VDEM electronic Grants Management System (eGMS) at
https://wwow.ttegms,com/virginia/login,cfm to download your subaward acceptance documents from the
home page. Re-upload all required forms to GMS. Read how to upload required forms by clicking here
to view the home page of your eGMS user account. Below is the list of required items that comprise the
VDEM subaward acceptance package:
* Application Checklist [cover sheet]
LEMPG Project Form [Only required for LEMPG subawards]
Online Budget (to be built and submitted in eGMS)
Points of Contact (POC) Form
FEMA Environmental and Historic Preservation (EHP) Screening Form
© All projects must comply with EHP requirements. Subrecipients must not obligate
and/or expend any (federal and/or non-federal matching) funds on any project
having the potential to impact environments planning and historical preservation
resources without the prior approval of FEMA. For more information, please visit

http://www.vaemergency.gov/em-community/grants/ or contact your Grants
Administrator.

Grant Assurances Form
FEMA 20-16C Form

SF-LLL ~ Certification Regarding Lobbying Form

*Work Elements Agreement — [*Only required for LEMPG subawards]

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

   Mr. Lonzo Lester 

Page 4 of 6 

October 01, 2018 

                 

 **Federally Negotiated Indirect Cost Rate Agreement – [**Only required if you intend to charge 

indirect costs. Must be valid for the period of performance and federally signed] 

 

Step 2:  Log in to the VDEM electronic Grants Management System (eGMS) at 

https://www.ttegms.com/virginia/login.cfm to complete and submit a budget application for your 

allocation. If you do not have access to eGMS, please contact your Grants Administrator. 

[Click on Grant Management, Budget Application, from the drop-down menu. Click the link 

named 2018 State Homeland Security Program Grant (SHSP) to complete your budget 

application.] 

 

Following review and approval of the budget by the Grants Administrator, notification will be 

sent through an eGMS automated email message to the subrecipient point of contact entered in 

the budget application. 

 

Reporting 

 Subrecipients are obligated to submit Quarterly Progress Reports as a condition of their 

subaward. Quarterly progress reports must be uploaded directly into your eGMS account within  

15 days following the end of the quarter. The schedule for reporting is as follows: 

 

Timetable and Deadlines for 2018 HSGP Progress Reporting (includes SHSP, UASI and 

NSGP subawards): 

[Quarter 1 of 6] Time Period: September 1, 2018 to November 30, 2018 

Quarter 1 Report Due: On or Before December 15, 2018 

[Quarter 2 of 6] Time Period: December 1, 2018 to February 28, 2019 

Quarter 2 Report Due: On or Before March 15, 2019 

[Quarter 3 of 6] Time Period: March 1, 2019 to May 31, 2019 

Quarter 3 Report Due: On or Before June 15, 2019 

[Quarter 4 of 6] Time Period: June 1, 2019 to August 31, 2019 

Quarter 4 Report Due: On or Before September 15, 2019 

[Quarter 5 of 6] Time Period: September 1, 2019 to November 30, 2019 

Quarter 5 Report Due: On or Before December 15, 2019 

[Quarter 6 of 6] Time Period: December 1, 2019 to February 28, 2020 

Quarter 6 Report Due: On or Before March 15, 2020 

 

HSGP Final Progress Reports: 

Due: On or Before April 30, 2020 

 

 Within 30 days following the end of the period of performance, subrecipients must 

upload a Final Progress Report detailing all accomplishments throughout the period of 

performance along with the completed Work Elements Final Report into their eGMS account. 

After these reports have been submitted, reviewed and approved by the Grants Office and Chief 

Regional Coordinators, a close-out notice will be issued which will indicate the period of  

performance as closed, list any remaining funds that will be deobligated, and address the record 

retention requirements for grant records. The subrecipient must return any funds that have been 

drawn down, but remain unliquidated in its financial records. 

https://www.ttegms.com/virginia/login.cfm
https://www.ttegms.com/virginia/secure/welcome.cfm
https://www.ttegms.com/virginia/secure/welcome.cfm
Mr. Lonzo Lester
Page 4 of 6
October 01, 2018

© **Federally Negotiated Indirect Cost Rate Agreement — [**Only required if you intend to charge
indirect costs. Must be valid for the period of performance and federally signed]

Step 2: Log in to the VDEM electronic Grants Management System (eGMS) at
https://www.ttegms.com/virginia/login.cfm to complete and submit a budget application for your
allocation. If you do not have access to eGMS, please contact your Grants Administrator.

[Click on Grant Management, Budget Application, from the drop-down menu. Click the link
named 2018 State Homeland Security Program Grant (SHSP) to complete your budget
application. ]

Following review and approval of the budget by the Grants Administrator, notification will be
sent through an eGMS automated email message to the subrecipient point of contact entered in
the budget application.

Reporting
Subrecipients are obligated to submit Quarterly Progress Reports as a condition of their

subaward. Quarterly progress reports must be uploaded directly into your eGMS account within
15 days following the end of the quarter. The schedule for reporting is as follows:

Timetable and Deai
NSGP subawards):
[Quarter | of 6] Time Period: September 1, 2018 to November 30, 2018
Quarter I Report Due: On or Before December 15, 2018
[Quarter 2 of 6] Time Period: December 1, 2018 to February 28, 2019
Quarter 2 Report Due: On or Before March 15, 2019
[Quarter 3 of 6] Time Period: March 1, 2019 to May 31, 2019
Quarter 3 Report Due: On or Before June 15, 2019
[Quarter 4 of 6] Time Period: June 1, 2019 to August 31, 2019
Quarter 4 Report Due: On or Before September 15, 2019
[Quarter 5 of 6] Time Period: September 1, 2019 to November 30, 2019
Quarter 5 Report Due: On or Before December 15, 2019
[Quarter 6 of 6] Time Period: December 1, 2019 to February 28, 2020
Quarter 6 Report Due: On or Before March 15, 2020

es for 2018 HSGP Progress Reporting (includes SHSP, UASI and

HSGP Final Progress Reports:
Due: On or Before April 30, 2020

Within 30 days following the end of the period of performance, subrecipients must
upload a Final Progress Report detailing all accomplishments throughout the period of
performance along with the completed Work Elements Final Report into their eGMS account.
After these reports have been submitted, reviewed and approved by the Grants Office and Chief
Regional Coordinators, a close-out notice will be issued which will indicate the period of
performance as closed, list any remaining funds that will be deobligated, and address the record
retention requirements for grant records. The subrecipient must return any funds that have been
drawn down, but remain unliquidated in its financial records.

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

 

Mr. Lonzo Lester 

Page 5 of 6 

October 01, 2018 

 

Period of Performance Extensions 
Extensions to this program are allowed.  Extensions to the initial period of performance 

identified in the subaward will only be considered through formal, written requests addressed to 

VDEM, and must contain specific and compelling justifications as to why an extension is required.  

Subrecipients are advised to coordinate with the Grant Administrator, as needed, when preparing an 

extension request.  All extension requests must address the following: 

 

1. Grant program, fiscal year, and subaward ID number in eGMS 

2. Reason for delay that must include details of the legal, policy, or operational 

    challenges that prevent the final outlay of awarded funds by the applicable deadline 

3. Current status of the activity/activities 

4. Approved period of performance termination date and new project completion date 

5. Amount of funds drawn down to date 

6. Remaining available funds, both Federal and non-Federal 

7. Budget outlining how remaining Federal and non-Federal funds will be expended 

8. Plan for completion, including milestones and timeframes for achieving each 

    milestone, and the position/person responsible for implementing the plan for completion 

9. Certification that the activity/activities will be completed within the extended period 

of performance without any modification to the original Statement of Work, as described in the 

approved budget. 

 

Extension requests will be granted only due to compelling legal, policy, or operational 

            challenges.  Extension requests will only be considered for the following reasons: 

 Contractual commitments by the grant recipient with vendors or subrecipients prevent 

   completion of the project within the existing period of performance 

 The project must undergo a complex environmental review that cannot be completed 

   within existing period of performance 

 Projects are long-term by design and therefore acceleration would compromise core 

   programmatic goals 

 Where other special circumstances exist 

 

Recipients must submit all extension requests to VDEM via upload into eGMS no later than 90 days 

prior to March 31, 2020. 

 

 

 

 

 

 

 

 

 

 

 

Mr. Lonzo Lester
Page 5 of 6
October 01, 2018

Period of Performance Extensions

Extensions to this program are allowed. Extensions to the initial period of performance

identified in the subaward will only be considered through formal, written requests addressed to
VDEM, and must contain specific and compelling justifications as to why an extension is required.
Subrecipients are advised to coordinate with the Grant Administrator, as needed, when preparing an
extension request. All extension requests must address the following:

1, Grant program, fiscal year, and subaward ID number in eGMS
. Reason for delay that must include details of the legal, policy, or operational
challenges that prevent the final outlay of awarded funds by the applicable deadline
Current status of the activity/activities
Approved period of performance termination date and new project completion date
Amount of funds drawn down to date
». Remaining available funds, both Federal and non-Federal
. Budget outlining how remaining Federal and non-Federal funds will be expended
. Plan for completion, including milestones and timeframes for achieving each
milestone, and the position/person responsible for implementing the plan for completion
9. Certification that the activity/activities will be completed within the extended period
of performance without any modification to the original Statement of Work, as described in the
approved budget.

Vv

eI AU RY

Extension requests will be granted only due to compelling legal, policy, or operational
challenges. Extension requests will only be considered for the following reasons:
© Contractual commitments by the grant recipient with vendors or subrecipients prevent
completion of the project within the existing period of performance
© The project must undergo a complex environmental review that cannot be completed
within existing period of performance
«© Projects are long-term by design and therefore acceleration would compromise core
programmatic goals
© Where other special circumstances exist

Recipients must submit all extension requests to VDEM via upload into GMS no later than 90 days
prior to March 31, 2020.

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

 

Mr. Lonzo Lester 

Page 6 of 6 

October 01, 2018 

 

 

Please initiate the steps described under Accessing Your Allocation within 30 days from the 

date of this notification. If you have any questions regarding this award, please contact Lisa 

Foley in the Grants Office at (804) 897-9767 or [email protected]. 

 

 

 Sincerely, 

 

       

                        Jeffrey D. Stern, Ph.D. 

 

JDS/laf 

 

cc: Mr. Jess Powers, Emergency Management Coordinator  

 Mr. Ted Costin, Director of Regional Support, West Division 

 Mr. Timothy Estes, Chief Regional Coordinator, Region 4 

 

 

 

Mr. Lonzo Lester
Page 6 of 6
October 01, 2018

Please initiate the steps described under Accessing Your Allocation within 30 days from the
date of this notification, If you have any questions regarding this award, please contact Lisa
Foley in the Grants Office at (804) 897-9767 or [email protected].

Sincerely,
SLI a
Jeffrey D. Stern, Ph.D.
IDS/lat
ce: Mr. Jess Powers, Emergency Management Coordinator

Mr. Ted Costin, Director of Regional Support, West Division
Mr. Timothy Estes, Chief Regional Coordinator, Region 4

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”




 

     
 

 
 

SUBAWARD AGREEMENT 

 
 

Page 1 of 8 

1. SUBRECIPIENT NAME AND ADDRESS:  4a.  SUBAWARD ID NUMBER:  «7835» 
4b. Federal Award Identification Number: EMW-2018-SS-00093-S01 

 5.  SUBAWARD DATE:  10/26/2018 

    Russell County 
    137 Highland Drive 
    Lebanon, VA 24266 
 

 

6. PROJECT PERIOD:  «10/01/2018» to «03/31/2020»  
    BUDGET PERIOD:    «10/01/2018» to «03/31/2020» 

7. TOTAL AMOUNT OF THIS SUBAWARD:  $45,776.00 

2.           SUBRECIPIENT DUNS Number: 

                         040157851 

8. FEDERAL AMOUNT OF THIS SUBAWARD:  $45,776.00   

 
 
                  SUBRECIPIENT EIN: 
                                 5460015890 

 

9. SUBRECIPIENT NON-FEDERAL COST SHARE         
REQUIREMENT:N/A 

10. INDIRECT COST RATE (If applicable):    N/A 

 

 

 
PASS-THROUGH  ENTITY:        Virginia Department of Emergency Management 

3. SUBAWARD NAME:                     2018 State Homeland Security Grant Program (SHSP) 
CFDA:                                             97.067 Homeland Security Grant Program (HSGP) 

                                                       U.S. Department of Homeland Security (DHS) 
              Federal Emergency Management Agency (FEMA) 

 
11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS 
The above subaward is approved subject to the 2018  Department of Homeland Security (DHS) Standard Terms and Conditions and 
VDEM Special Conditions as set forth on the attached pages. 

12. APPROPRIATION AUTHORITY FOR GRANT                                                                                                                                                                                                                                                                                              
The project is supported under the Department of Homeland Security Appropriations Act, 2018 (Public Law No. 115-141). 

13. METHOD OF PAYMENT 
Commonwealth of Virginia Cardinal Accounting System 

AGENCY APPROVAL SUBRECIPIENT  ACCEPTANCE 
14. TYPED NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL 

       Lonzo Lester  
 
Coun 
 
      County Administrator 
 

Jeffrey D. Stern Ph.D. 
State Coordinator 

County Administrator 

 
15. SIGNATURE OF APPROVING VDEM OFFICIAL 

 

 

 

17. SIGNATURE OF  AUTHORIZED SUBRECIPIENT OFFICIAL 

 

18. DATE: 

 

 

 

 

Virginia Department of Emergency 
Management 
 
10501 Trade Court 
North Chesterfield, VA 23236 

Virginia Department of Emergency
Management

10501 Trade Court
North Chesterfield, VA 23236

SUBAWARD AGREEMENT Page 1 of 8

4. SUBRECIPIENT NAME AND ADDRESS:

Russell County
137 Highland Drive
Lebanon, VA 24266

2. ‘SUBRECIPIENT DUNS Number:
040157851

‘SUBRECIPIENT EIN:
15460015890

PASS-THROUGH ENTITY:
3. SUBAWARD NAME:
CFDA:

/DEM Special Conditions as set forth on the attached pages.

12, APPROPRIATION AUTHORITY FOR GRANT

13. METHOD OF PAYMENT
mmonwealth of Virginia Cardinal Accounting System

I ‘AGENCY APPROVAL,
|4, TYPED NAME AND TITLE OF APPROVING VOEM OFFICIAL

Jeffrey D. Stem Ph.D.
State Coordinator

4a. SUBAWARD ID NUMBER: «7835»
4b, Federal Award Identification Number: EMW-2018-SS-00093-S01

‘SUBAWARD DATE: 10/26/2018

(6. PROJECT PERIOD: «10/01/2018» to «03/31/2020»
BUDGET PERIOD: «10/01/2018» to «03/31/2020»

7. TOTAL AMOUNT OF THIS SUBAWARD: $45,776.00

. FEDERAL AMOUNT OF THIS SUBAWARD: $45,776.00

SUBRECIPIENT NON-FEDERAL COST SHARE
REQUIREMENT.N/A

NA

410. INDIRECT COST RATE (applicable):

Virginia Department of Emergency Management
2018 State Homeland Security Grant Program (SHSP)
97.067 Homeland Security Grant Program (HSGP)

US. Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

111. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS
[The above subaward is approved subject to the 2018 Department of Homeland Security (DHS) Standard Terms and Conditions and

[The project is supported under the Department of Homeland Security Appropriations Act, 2018 (Public Law No. 115-141).

‘SUBRECIPIENT ACCEPTANCE

116. NAME AND TITLE OF AUTHORIZED OFFICIAL
Lonzo Lester

County Administrator

{6 SIGNATURE OF APPROVING VDEM OFFICIAL

<Q} >.

‘7, SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL

18, DATE:





 

 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

  

 

     

 

 

SUBAWARD AGREEMENT Page 2 of 8 

Subaward Name:  2018 State Homeland Security Grant Program    (SHSP)                                                     
Subaward Date:  10/26/2018 

SPECIAL CONDITIONS 

 
1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit 

Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 
and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity 
(NOFO). 

 
2. The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and 

financial statements as necessary for the pass-through entity to meet the requirements of the Uniform 
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 
CFR Part 200. 
 
 

3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or 
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at 
any level of government, without the express prior written approval of FEMA. 

 
4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception 

of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 
200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant 
federal agency to charge indirect costs to this subaward. 
 

5. In the event VDEM determines that changes are necessary to the award document after an award has 
been made, including changes to period of performance or terms and conditions, the Subrecipient will be 
notified of the changes in writing. Once notification has been made, any subsequent request for funds will 
indicate Subrecipient acceptance of the changes to the award. 

 
6. Subrecipients proposing projects that have the potential to impact the environment, including but not 

limited to construction of communication towers, modification or renovation of existing buildings, 
structures and facilities, or new construction including replacement of facilities, must participate in the 
FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must 
comply with all conditions placed on the project as the result of the EHP review.  Any change to the 
approved project scope of work will require re-evaluation for compliance with these EHP requirements. If 
ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring 
of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will 
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. 
Any construction activities that have been initiated without the necessary EHP review and approval will 
result in a non-compliance finding and will not be eligible for FEMA funding. 
 
 

7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, 
state or local funds for emergency preparedness. 
 

Virginia Department of 
Emergency Management 
 
10501 Trade Court 
North Chesterfield, VA 23236 

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
http://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&ty=HTML&h=L&r=PART&n=pt2.1.3002
https://www.fema.gov/media-library/assets/documents/131992
http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
http://www.ecfr.gov/cgi-bin/text-idx?SID=6c1c34eaac5c9c261422585631221091&mc=true&node=se2.1.200_1414&rgn=div8
Virginia Department of

>) Emergency Management
Ly 40501 Trade Court SUBAWARDAGREEMENT | page 20fg
North Chesterfield, VA 23236

‘Subaward Name: 2018 State Homeland Security Grant Program (SHSP)
Subaward Date: 10/26/2018

‘SPECIAL CONDITIONS

‘The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002

and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
NOFO)

‘The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and
financial statements as necessary for the pass-through entity to meet the requirements of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2
(CFR Part 200,

‘The Subrecipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at
any level of government, without the express prior writen approval of FEMA.

‘The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception
of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. §
200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant
federal agency to charge indirect costs to this subaward.

In the event VDEM determines that changes are necessary to the award document after an award has
been made, including changes to period of performance or terms and conditions, the Subrecipient will be
notified of the changes in writing. Once notification has been made, any subsequent request for funds will
indicate Subrecipient acceptance of the changes to the award.

‘Subrecipients proposing projects that have the potential to impact the environment, including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must participate in the
FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must
‘comply with all conditions placed on the project as the result of the EHP review. Any change to the
approved project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring
of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office.
‘Any construction activities that have been initiated without the necessary EHP review and approval will
result in a non-compliance finding and will not be eligible for FEMA funding,

‘The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant,
state or local funds for emergency preparedness.

Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”





 

 

Saving lives through effective emergency management and homeland security. 

“A Ready Virginia is a Resilient Virginia.” 
 

 

     

 

 

SUBAWARD AGREEMENT Page 3 of 8 

Subaward Name:  2018 State Homeland Security Grant Program    (SHSP)                                                     
Subaward Date:  10/26/2018 

 
8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain 

the following statement: "This document was prepared under a grant from FEMA’s Grant Programs 
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document 
are those of the authors and do not necessarily represent the official position or policies of FEMA’s Grant 
Programs Directorate or the U.S. Department of Homeland Security." 

 
9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be 

prominently marked as follows: “Purchased with funds provided by the U.S. Department of Homeland 
Security.”  
 

10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or 
data collection requests, including, but limited to, the provision of any information required for the 
assessment or evaluation of any activities within this project. 
 

11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, 
including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due 
within fifteen (15) days following the end of the quarter.  A Final Progress Report is due thirty (30) days after 
the end date of the performance period. Failure to provide this information may result in VDEM withholding 
grant funds from further obligation and expenditure and prevent future awards to the Subrecipient.  
 
 

12.  National Incident Management System (NIMS) Implementation Compliance  
 
In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness 
assistance through grants, contracts, and other activities. No federal funds will be released to the primary 
grantee and any other entity participating and benefiting in this project if this requirement has not been met. 
In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made 
sufficient progress to disburse funds. 

 
 

13. All conferences and workshops using federal preparedness funds must pertain to the project being funded. 
The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or 
workshop. The Trip Report template can be found at www.vaemergency.gov under Reporting Forms.  
These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of 
payment until received. 

 
14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved 

training, planning, administrative, and exercise activities following local, state, and federal guidelines.  Prior 
to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and 
Mexico, preapproval is required by the state and FEMA through the SAA office. 

 
Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this 
type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere 
Travel Initiative (http://www.dhs.gov/files/programs/gc_1200693579776.shtm). 
 

Virginia Department of Emergency 
Management 
 
10501 Trade Court 
North Chesterfield, VA 23236 

http://www.vaemergency.gov/
http://www.vaemergency.gov/emergency-management-community/grants/all-grant-forms/#report
https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-sec200-403
http://www.dhs.gov/files/programs/gc_1200693579776.shtm
KE Virginia Department of Emergency

©, Management
V7 40501 Trade Court SUBAWARD AGREEMENT Page 3 of 8

North Chesterfield, VA 23236

‘Subaward Name: 2018 State Homeland Security Grant Program (SHSP)
Subaward Date: 10/26/2018

8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain
the following statement: "This document was prepared under a grant from FEMA's Grant Programs
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document
are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant
Programs Directorate or the U.S. Department of Homeland Security."

9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be
prominently marked as follows: “Purchased with funds provided by the U.S. Department of Homeland
Security.”

10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but limited to, the provision of any information required for the
assessment or evaluation of any activities within this project.

11, The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance,
including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due
within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after
the end date of the performance period. Failure to provide this information may result in VDEM withholding
Grant funds from further obligation and expenditure and prevent future awards to the Subrecipient.

12, National Incident Management System (NIMS) Implementation Compliance

In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness
assistance through grants, contracts, and other activities. No federal funds will be released to the primary
grantee and any other entity participating and benefiting in this project if this requirement has not been met.
In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made
sufficient progress to disburse funds.

13. All conferences and workshops using federal preparedness funds must pertain to the project being funded.
‘The Subrecipiont agrees to submit a Trip Report when using federal funds to attend a conference or
workshop. The Trip Report template can be found at www. vaemergency.gov under Reporting Forms.

‘These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of
payment until received.

14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved
training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior
to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and
‘Mexico, preapproval is required by the state and FEMA through the SAA office.

Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this,
type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere
Travel Initiative (hitp:/www.dhs.govifles/programs/gc_1200693579776.shtm).

Saving lives through effective emergency management and homeland securit
“A Ready Virginia is a Resilient Virginia.”





The Department of Homeland Security Standard Terms and Conditions 2018 

DHS Standard Terms & Conditions: Version 8.1 April 9, 2018 
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The FY 2018 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded in FY 2018.  The DHS 
financial assistance awards terms and conditions flow down to subrecipients, unless a particular award term or condition specifically 
indicates otherwise. 

 
Assurances, Administrative Requirements, Cost Principles, and Audit Requirements 

 
DHS financial assistance recipients must complete either the OMB Standard Form)  Standard Form 424B Assurances – Non- 
Construction Programs, or OMB Standard Form 424D Assurances – Construction Programs as applicable.  Certain assurances 
in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require 
applicants to certify additional assurances.  Applicants are required to fill out the assurances applicable to their program as 
instructed by the awarding agency.  Please contact the DHS FAO if you have any questions. 

 
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, 
Cost Principles, and Audit Requirements for Federal Awards located at  Title 2, Code of Federal Regulations, Part 200, and 
adopted by DHS at 2 C.F.R. Part 3002. 

 
DHS Specific Acknowledgements and Assurances 

 
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable 
provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 

 
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 

 
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources 

of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals 
and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 

 
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate 

backup documentation to support the reports. 
 

4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or 
detailed in program guidance. 

 
5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days 

of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights 
Evaluation Tool from DHS or its awarding component agency.  Recipients are required to provide this information once every 
two (2) years, not every time an award is made.  After the initial submission, recipients are only required to submit updates. 
Recipients should submit the completed tool, including supporting materials to  [email protected].  This tool 
clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. 
Subrecipients are not required to complete and submit this tool to DHS.  The evaluation tool can be found at 
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. 

 
The United States has the right to seek judicial enforcement of these obligations. 

 

 
Acknowledgment of Federal Funding from DHS         Recipients must acknowledge their use of federal funding when issuing 

statements, press releases, requests for proposals, bid invitations, and other 
documents describing projects or programs funded in whole or in part with 
federal funds. 

Activities Conducted Abroad                                         Recipients must ensure that project activities carried on outside the United 
States are coordinated as necessary with appropriate government authorities 
and that appropriate licenses, permits, or approvals are obtained. 

Age Discrimination Act of 1975                                     Recipients must comply with the requirements of the Age Discrimination Act of 
1975 (Title 42 U.S. Code, § 6101 et seq.), which prohibits discrimination on 
the basis of age in any program or activity receiving federal financial 
assistance. 

 

mailto:[email protected]
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool
The Department of Homeland Security Standard Terms and Conditions 2018

‘The FY 2018 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded in FY 2018. The DHS
financial assistance awards terms and conditions flow down to subrecipients, unless a particular award term or condition specifically
indicates otherwise,

istrative Reaul Cost Princis it Reaui

DHS financial assistance recipients must complete either the OMB Standard Form) Standard Form 4248 Assurances ~ Non-
Construction Programs, or OMB Standard Form 424D Assurances ~ Construction Programs as applicable. Certain assurances
in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require
applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as
instructed by the awarding agency. Please contact the DHS FAO if you have any questions.

DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations, Part 200, and
adopted by DHS at 2 C.F.R. Part 3002.

DHS Specific Acknowledgements and Assurances

All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.

1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.

2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources
of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals
and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance.

3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports,

4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.

5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Too! within thirty (30) days
of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights
Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every
two (2) years, not every time an award is made. After the intial submission, recipients are only required to submit updates.
Recipients should submit the completed tool, including supporting materials to [email protected]. This too!
clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions.
Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at
hitps://www.dhs, gov/publication/dhs-civil-rights-evaluation-tool

The United States has the right to seek judicial enforcement of these obligations.

Acknowledgment of Federal Funding from DHS —_Recipients must acknowledge their use of federal funding when issuing
statements, press releases, requests for proposals, bid invitations, and other
documents describing projects or programs funded in whole or in part with
federal funds.

Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United
States are coordinated as necessary with appropriate government authorities
land that appropriate licenses, permits, or approvals are obtained.

Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of
1975 (Title 42 U.S. Code, § 6101 et seq,), which prohibits discrimination on

the basis of age in any program or activity receiving federal financial
assistance.

DHS Standard Terms & Conditions: Version 8.1 April 9, 2018
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The Department of Homeland Security Standard Terms and Conditions 2018 

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Americans with Disabilities Act of 1990                       Recipients must comply with the requirements of Titles I, II, and III of the 
Americans with Disabilities Act, which prohibits recipients from 
discriminating on the basis of disability in the operation of public entities, 
public and private transportation systems, places of public 
accommodation, and certain testing entities. (42 U.S.C. §§ 12101– 
12213). 

 
Best Practices for Collection and Use of                     Recipients who collect PII are required to have a publically-available privacy 
Personally Identifiable Information (PII)                       policy that describes standards on the usage and maintenance of PII they 

collect. DHS defines personally identifiable information (PII) as any 
information that permits the identity of an individual to be directly or indirectly 
inferred, including any information that is linked or linkable to that individual. 
Recipients may also find the DHS Privacy Impact Assessments: Privacy 
Guidance and  Privacy template as useful resources respectively. 

 
Civil Rights Act of 1964 – Title VI                                  Recipients must comply with the requirements of Title VI of the Civil Rights Act 

of 1964 (42 U.S.C. § 2000d et seq.), which provides that no person in the 
United States will, on the grounds of race, color, or national origin, be 
excluded from participation in, be denied the benefits of, or be subjected to 
discrimination under any program or activity receiving federal financial 
assistance.  DHS implementing regulations for the Act are found at  6 C.F.R. 
Part 21 and 44 C.F.R. Part 7. 

 
Civil Rights Act of 1968                                                  Recipients must comply with Title VIII of the Civil Rights Act of 1968, which 

prohibits recipients from discriminating in the sale, rental, financing, and 
advertising of dwellings, or in the provision of services in connection therewith, 
on the basis of race, color, national origin, religion, disability, familial status, 
and sex (See 42 U.S.C. § 3601 et seq.), as implemented by the Department of 
Housing and Urban Development at 24 C.F.R. Part 100.  The prohibition on 
disability discrimination includes the requirement that new multifamily housing 
with four or more dwelling units—i.e., the public and common use areas and 
individual apartment units (all units in buildings with elevators and ground-floor 
units in buildings without elevators)—be designed and constructed with certain 
accessible features. (See 24 C.F.R. § 100.201.) 

 
Copyright                                                                         Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 

402  and an acknowledgement of U.S. Government sponsorship (including the 
award number) to any work first produced under federal financial assistance 
awards. 

 
Debarment and Suspension                                          Recipients are subject to the non-procurement debarment and suspension 

regulations implementing Executive Orders (E.O.) 12549 and 12689, and 2 
C.F.R. Part 180.  These regulations restrict federal financial assistance 
awards, subawards, and contracts with certain parties that are debarred, 
suspended, or otherwise excluded from or ineligible for participation in federal 
assistance programs or activities. 

 
Drug-Free Workplace Regulations                                Recipients must comply with drug-free workplace requirements in Subpart B 

(or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which 
adopts the Government-wide implementation (2 C.F.R. Part 182) of sec. 5152- 
5158 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, 
Subtitle D; 41 U.S.C. 8101).

The Department of Homeland Security Standard Terms and Conditions 2018

Recipients must comply with the requirements of Titles I, Il, and Ill of the
‘Americans with Disabilities Act, which prohibits recipients from
discriminating on the basis of disabilty in the operation of public entities,
public and private transportation systems, places of public
accommodation, and certain testing entities. (42 U.S.C. §§ 12101~

12213),
Best Practices for Collection and Use of Recipionts who collect Pil are required to have a publiclly-available privacy
Personally Identifiable Information (Pil) policy that describes standards on the usage and maintenance of Pll they

collect. DHS defines personally identifiable information (Pil) as any
information that permits the identity of an individual to be directly or indirectly
inferred, including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments: Privacy
Guidance and Privacy template as useful resources respectively

Civil Rights Act of 1964 — Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act
of 1964 (42 U.S.C, § 20004 et seq.), which provides that no person in the
United States will, on the grounds of race, color, or national origin, be
‘excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal financial
assistance. DHS implementing regulations for the Act are found at 6 C.F.R.
Part 21 and 44 C.ER, Part 7.

Civil Rights Act of 1968 Recipients must comply with Title Vill of the Civil Rights Act of 1968, which
prohibits recipients from discriminating in the sale, rental, financing, and
advertising of dwellings, or in the provision of services in connection therewith,
‘on the basis of race, color, national origin, religion, disability, familial status,
and sex (See 42 U.S.C. § 3601 et seq.), as implemented by the Department of
Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on
disability discrimination includes the requirement that new multifamily housing
with four or more dwelling units—iee., the public and common use areas and
individual apartment units (all units in buildings with elevators and ground-floor
units in buildings without elevators) —be designed and constructed with certain
accessible features. (See 24 C.ER. § 100.201.)

Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or
402 and an acknowledgement of U.S. Government sponsorship (including the
award number) to any work first produced under federal financial assistance
awards.

Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension
regulations implementing Executive Orders (E.0.) 12549 and 12689, and 2
CER. Part 180. These regulations restrict federai financial assistance
awards, subawards, and contracts with certain parties that are debarred,
suspended, or otherwise excluded from or ineligible for participation in federal
assistance programs or activities.

Drug-Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B
(or Subpart C, ifthe recipient is an individual) of 2 C.E.R. Part 3001, which
adopts the Government-wide implementation (2.C.F.R. Part 182) of sec. 5152-
5158 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V,
‘Subiitle D; 41 U.S.C. 8101).

DHS Standard Terms & Conditions: Version 8.1 April 9, 2018
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The Department of Homeland Security Standard Terms and Conditions 2018 

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Duplication of Benefits                                                   Any cost allocable to a particular federal financial assistance award provided 
for in  2 C.F.R. Part 200, Subpart E may not be charged to other federal 
financial assistance awards to overcome fund deficiencies, to avoid 
restrictions imposed by federal statutes, regulations, or federal financial 
assistance award terms and conditions, or for other reasons.  However, these 
prohibitions would not preclude recipients from shifting costs that are 
allowable under two or more awards in accordance with existing federal 
statutes, regulations, or the federal financial assistance award terms and 
conditions. 

 
Education Amendments of 1972 (Equal                       Recipients must comply with the requirements of Title IX of the Education 
Opportunity in Education Act) – Title IX                       Amendments of 1972 (20 U.S.C. § 1681 et seq.), which provide that no 

person in the United States will, on the basis of sex, be excluded from 
participation in, be denied the benefits of, or be subjected to discrimination 
under any educational program or activity receiving federal financial 
assistance.  DHS implementing regulations are codified at  6 C.F.R. Part 17 
and  44 C.F.R. Part 19 

 
Energy Policy and Conservation Act                            Recipients must comply with the requirements of The Energy Policy and 

Conservation Act (42 U.S.C. § 6201) which contain policies relating to energy 
efficiency that are defined in the state energy conservation plan issued in 
compliance with this Act. 

 
False Claims Act and Program Fraud Civil                  Recipients must comply with the requirements of The False Claims Act 
Remedies                                                                         (31 U.S.C. § 3729-3733) which prohibits the submission of false or fraudulent 

claims for payment to the federal government.  (See 31 U.S.C. § 3801-3812 
which details the administrative remedies for false claims and statements 
made.) 

 
Federal Debt Status                                                        Recipients are required to be non-delinquent in their repayment of any federal 

debt.  Examples of relevant debt include delinquent payroll and other taxes, 
audit disallowances, and benefit overpayments.  (See OMB Circular A-129.) 

 
Federal Leadership on Reducing Text Messaging      Recipients are encouraged to adopt and enforce policies that ban text 
while Driving                                                                    messaging while driving as described in  E.O. 13513, including conducting 

initiatives described in Section 3(a) of the Order when on official government 
business or when performing any work for or on behalf of the federal 
government. 

 
Fly America Act of 1974                                                 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers 

holding certificates under 49 U.S.C. § 41102) for international air 
transportation of people and property to the extent that such service is 
available, in accordance with the International Air Transportation Fair 
Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative 
guidelines issued by the Comptroller General of the United States in the 
March 31, 1981 amendment  to Comptroller General Decision B-138942. 

 
Hotel and Motel Fire Safety Act of 1990                       In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 

(15 U.S.C. § 2225a), recipients must ensure that all conference, meeting, 
convention, or training space funded in whole or in part with federal funds 
complies with the fire prevention and control guidelines of the Federal Fire 
Prevention and Control Act of 1974, as amended,( 15 U.S.C. § 2225).

The Department of Homeland Security Standard Terms and Conditions 2018

Duplication of Benefits

Education Amendments of 1972 (Equal
Opportunity in Education Act) - Title IX

Energy Policy and Conservation Act

False Claims Act and Program Fraud Civil
Reme

Federal Debt Status

Federal Leadership on Reducing Text Messaging
while Driving

Fly America Act of 1974

Hotel and Motel Fire Safety Act of 1990

DHS Standard Terms & Conditions: Version 8.1

Any cost allocable to a particular federal financial assistance award provided
for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal
financial assistance awards to overcome fund deficiencies, to avoid
restrictions imposed by federal statutes, regulations, or federal financial
assistance award terms and conditions, or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are
allowable under two or more awards in accordance with existing federal
statutes, regulations, or the federal financial assistance award terms and
conditions.

Recipients must comply with the requirements of Title IX of the Education
‘Amendments of 1972 (20 U.S.C. § 1681 ef seq.), which provide that no
person in the United States will, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination
Under any educational program or activity receiving federal financial
assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17
and 44 CFR. Part 19

Recipients must comply with the requirements of The Energy Policy and
Conservation Act (42 U.S.C. § 6201) which contain policies relating to energy
efficiency that are defined in the state energy conservation plan issued in
‘compliance with this Act.

Recipients must comply with the requirements of The False Ciaims Act
(B1.US.. § 3729.3733) which prohibits the submission of fase or fraudulent
claims for payment to the federal government. (See 31 U.S.C. § 3801-3812
Which details the administrative remedies for false claims and statements
made.)

Recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes,
audit disallowances, and benefit overpayments. (See OMB Circular A:129.)

Recipients are encouraged to adopt and enforce policies that ban text
messaging while driving as described in E.0. 13513, including conducting
initiatives described in Section 3(a) of the Order when on official government
business or when performing any work for or on behalf of the federal
government.

Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers
holding certificates under 49 U.S.C. § 41102) for international air
transportation of people and property to the extent that such service is
available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative
guidelines issued by the Comptroller General of the United States in the
March 31, 1981 amendment to Comptroller General Decision B-138942,

In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990,
(15 U.S.C. § 2226a), recipients must ensure that all conference, meeting,
convention, or training space funded in whole or in part with federal funds
complies with the fire prevention and control guidelines of the Federal Fire
Prevention and Control Act of 1974, as amended,( 15 U.S.C. § 2225).

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The Department of Homeland Security Standard Terms and Conditions 2018 

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Limited English Proficiency (Civil Rights Act of         Recipients must comply with the Title VI of the Civil Rights Act of 1964 
1964, Title VI)                                                                    (42 U.S.C. §  2000d et seq.) prohibition against discrimination on the basis of 

national origin, which requires that recipients of federal financial assistance 
take reasonable steps to provide meaningful access to persons with limited 
English proficiency (LEP) to their programs and services.  For additional 
assistance and information regarding language access obligations, please 
refer to the DHS Recipient Guidance https://www.dhs.gov/guidance- 
published-help-department-supported-organizations-provide-meaningful- 
access-people-limited and additional resources on http://www.lep.gov. 

 
Lobbying Prohibitions                                                    Recipients must comply with 31 U.S.C. § 1352, which provides that none of 

the funds provided under an federal financial assistance award may be 
expended by the recipient to pay any person to influence, or attempt to 
influence an officer or employee of any agency, a Member of Congress, an 
officer or employee of Congress, or an employee of a Member of Congress in 
connection with any federal action related to a federal award or contract, 
including any extension, continuation, renewal, amendment, or modification. 

 
National Environmental Policy Act                               Recipients must comply with the requirements of the National Environmental 

Policy Act (NEPA) and the Council on Environmental Quality (CEQ) 
Regulations for Implementing the Procedural Provisions of NEPA, which 
requires recipients to use all practicable means within their authority, and 
consistent with other essential considerations of national policy, to create and 
maintain conditions under which people and nature can exist in productive 
harmony and fulfill the social, economic, and other needs of present and 
future generations of Americans. 

 
Nondiscrimination in Matters Pertaining to Faith-      It is DHS policy to ensure the equal treatment of faith-based organizations in 
Based Organizations                                                      social service programs administered or supported by DHS or its component 

agencies, enabling those organizations to participate in providing important 
social services to beneficiaries.  Recipients must comply with the equal 
treatment policies and requirements contained in  6 C.F.R. Part 19 and other 
applicable statues, regulations, and guidance governing the participations of 
faith-based organizations in individual DHS programs. 

 
Non-supplanting Requirement                                       Recipients receiving federal financial assistance awards made under 

programs that prohibit supplanting by law must ensure that federal funds do 
not replace (supplant) funds that have been budgeted for the same purpose 
through non-federal sources. 

 
Notice of Funding Opportunity Requirements             All of the instructions, guidance, limitations, and other conditions set forth in 

the Notice of Funding Opportunity (NOFO) for this program are incorporated 
here by reference in the award terms and conditions.  Recipients must comply 
with any such requirements set forth in the program NOFO. 

 
Patents and Intellectual Property Rights                      Unless otherwise provided by law, recipients are subject to the  Bayh-Dole Act, 

Pub. L. No. 96-517, as amended, and codified in  35 U.S.C. § 200 et seq.  All 
recipients are subject to the specific requirements governing the 
development, reporting, and disposition of rights to inventions and patents 
resulting from federal financial assistance awards located at  37 C.F.R. Part 
401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 

 
Procurement of Recovered Materials                           Recipients must comply with Section 6002 of the Solid Waste Disposal Act, as 

amended by the Resource Conservation and Recovery Act.  The 
requirements of Section 6002 include procuring only items designated in 
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 
247 that contain the highest percentage of recovered materials practicable, 
consistent with maintaining a satisfactory level of competition.

https://www.dhs.gov/guidance
http://http:/www.lep.gov
http://C.F.R.§401.14
The Department of Homeland Security Standard Terms and Conditions 2018

Limited English Proficiency (Civil Rights Act of
1964, Title VI)

Lobbying Prohibitions

National Environmental Policy Act

Nondiscrimination in Matters Pertainit
Based Organizations

Non-supplanting Requirement

Notice of Funding Opportunity Requirements

Patents and Intellectual Property Rights

Procurement of Recovered Materials

DHS Standard Terms & Conditions: Version 8.1

Recipients must comply with the Title VI of the Civil Rights Act of 1964
(42 U.S.C. § 2000d et sea.) prohibition against discrimination on the basis of
national origin, which requires that recipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. For additional
assistance and information regarding language access obligations, please
refer to the DHS Recipient Guidance https://vww.dhs.goviguidan
ublished-help-department-supported-organizations-provide-meanin.
‘access-people-limited and additional resources on hitp:/www.lep.aov.

Recipients must comply with 31 U.S.C. § 1352, which provides that none of
the funds provided under an federal financial assistance award may be
‘expended by the recipient to pay any person to influence, or attempt to
influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with any federal action related to a federal award or contract,
including any extension, continuation, renewal, amendment, or modification.

Recipients must comply with the requirements of the National Environmental
Policy Act (NEPA) and the Council on Environmental Quality (CEQ)
Regulations for Implementing the Procedural Provisions of NEPA, which
requires recipients to use all practicable means within their authority, and
consistent with other essential considerations of national policy, to create and
maintain conditions under which people and nature can exist in productive
harmony and fufill the social, economic, and other needs of present and
future generations of Americans,

is DHS policy to ensure the equal treatment of faith-based organizations in
‘social service programs administered or supported by DHS or its component
agencies, enabling those organizations to participate in providing important
social services to beneficiaries. Recipients must comply with the equal
treatment policies and requirements contained in 6 C.FR. Part 19 and other
applicable statues, regulations, and guidance governing the participations of
faith-based organizations in individual DHS programs.

Recipients receiving federal financial assistance awards made under
programs that prohibit supplanting by law must ensure that federal funds do
‘not replace (supplant) funds that have been budgeted for the same purpose
through non-federal sources.

All of the instructions, guidance, limitations, and other conditions set forth in
the Notice of Funding Opportunity (NOFO) for this program are incorporated
here by reference in the award terms and conditions. Recipients must comply
with any such requirements set forth in the program NOFO.

Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act,
Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All
recipients are subject to the specific requirements governing the
development, reporting, and disposition of rights to inventions and patents,
resulting from federal financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

Recipients must comply with Section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part
247 that contain the highest percentage of recovered materials practicable,
Consistent with maintaining a satisfactory level of competition.

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The Department of Homeland Security Standard Terms and Conditions 2018 

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Rehabilitation Act of 1973                                              Recipients must comply with the requirements of Section 504 of the 
Rehabilitation Act of 1973,( 29 U.S.C. § 794), as amended, which provides 
that no otherwise qualified handicapped individuals in the United States will, 
solely by reason of the handicap, be excluded from participation in, be denied 
the benefits of, or be subjected to discrimination under any program or activity 
receiving federal financial assistance. 

 
Reporting of Matters Related to Recipient Integrity    If the total value of the recipient’s currently active grants, cooperative 
and Performance                                                             agreements, and procurement contracts from all federal assistance offices 

exceeds $10,000,000 for any period of time during the period of performance 
of this federal financial assistance award, the recipient must comply with the 
requirements set forth in the government-wide Award Term and Condition for 
Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, 
Appendix XII, the full text of which is incorporated here by reference in the 
award terms and conditions. 

 
Reporting Subawards and Executive                            Recipients are required to comply with the requirements set forth in the 
Compensation                                                                 government-wide Award Term on Reporting Subawards and Executive 

Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which 
is incorporated here by reference in the award terms and conditions. 

 
SAFECOM                                                                        Recipients receiving federal financial assistance awards made under 

programs that provide emergency communication equipment and its related 
activities must comply with the  SAFECOM Guidance for Emergency 
Communication Grants, including provisions on technical standards that 
ensure and enhance interoperable communications. 

 
Terrorist Financing                                                         Recipients must comply with E.O. 13224 and U.S. law that prohibit 

transactions with, and the provisions of resources and support to, individuals 
and organizations associated with terrorism.  Recipients are legally 
responsible to ensure compliance with the Order and laws. 

 
Trafficking Victims Protection Act of 2000                   Recipients must comply with the requirements of the government-wide award 

term which implements Section 106(g) of the Trafficking Victims Protection Act 
of 2000, (TVPA) as amended by 22 U.S.C. § 7104.  The award term is located 
at  2 C.F.R. § 175.15, the full text of which is incorporated here by reference. 

 
Universal Identifier and System of Award                    Recipients are required to comply with the requirements set forth in the 
Management (SAM)                                                         government-wide financial assistance award term regarding the System for 

Award Management and Universal Identifier Requirements located at  2 C.F.R. 
Part 25, Appendix A. 

 
USA Patriot Act of 2001                                                  Recipients must comply with requirements of the  Uniting and Strengthening 

America by Providing Appropriate Tools Required to Intercept and Obstruct 
Terrorism Act (USA PATRIOT Act), which amends  18 U.S.C. §§ 175–175c. 

 
Use of DHS Seal, Logo and Flags                                 Recipients must obtain permission from their DHS FAO, prior to using the 

DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS 
agency officials, including use of the United States Coast Guard seal, logo, 
crests or reproductions of flags or likenesses of Coast Guard officials. 

 
Whistleblower Protection Act                                        Recipients must comply with the statutory requirements for whistleblower 

protections (if applicable) at  10 U.S.C § 2409, 41 U.S.C. 4712, and  10 U.S.C. 
§ 2324, 41 U.S.C. §§ 4304 and 4310. 

 

The Department of Homeland Security Standard Terms and Conditions 2018

Rehabilitation Act of 1973

Reporting of Matters Related to Recipient Integrity
and Performance

Reporting Subawards and Executive
Compensation

SAFECOM

Terrorist Financing

Trafficking Victims Protection Act of 2000

Universal Identifier and System of Award
Management (SAM)

USA Patriot Act of 2001

Use of DHS Seal, Logo and Flags

Whistleblower Protection Act

DHS Standard Terms & Conditions: Version 8.1

Recipients must comply with the requirements of Section 504 of the
Rehabilitation Act of 1973,( 29 U.S.C. § 794), as amended, which provides
that no otherwise qualified handicapped individuals in the United States will,
solely by reason of the handicap, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance.

If the total value of the recipient's currently active grants, cooperative
agreements, and procurement contracts from all federal assistance offices
‘exceeds $10,000,000 for any period of time during the period of performance
Of this federal financial assistance award, the recipient must comply with the
requirements set forth in the government-wide Award Term and Condition for
Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200,

Appendix Xi, the full text of which is incorporated here by reference in the
award terms and conditions.

Recipients are required to comply with the requirements set forth in the
government-wide Award Term on Reporting Subawards and Executive
‘Compensation located at 2 C.F.R. Part 170, Appendix A, the full ext of which
is incorporated here by reference in the award terms and conditions.

Recipients receiving federal financial assistance awards made under
programs that provide emergency communication equipment and its related
activities must comply with the SAFECOM Guidance for Emergency
‘Communication Grants, including provisions on technical standards that
ensure and enhance interoperable communications.

Recipients must comply with E.0. 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals
and organizations associated with terrorism. Recipients are legally
responsible to ensure compliance with the Order and laws.

Recipients must comply with the requirements of the government-wide award
term which implements Section 106(g) of the Trafficking Vietims Protection Act
of 2000, (TVPA) as amended by 22 U.S.C. § 7104. The award term is located
at 2C.F.R. § 175.15, the full text of which is incorporated here by reference.

Recipients are required to comply with the requirements set forth in the
‘government-wide financial assistance award term regarding the System for
‘Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A.

Recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175—175c.

Recipients must obtain permission from their DHS FAO, prior to using the
DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo,
Crests or reproductions of flags or likenesses of Coast Guard officials.

Recipients must comply with the statutory requirements for whistleblower
protections (if applicable) at 10 U.S.C § 2409, 41 U.S.C. 4712, and 10 U.S.C.
§ 2324, 41 U.S.C. §§ 4304 and 4310.

April 9, 2018
Page 8 of 8




 
  

Russell County Virginia 
“The Heart of Southwest Virginia” 

 
Harry Ferguson                                    David Eaton 
At-Large  District 4  
 
Lou Ann Wallace  Rebecca Dye, Chairperson Steve Breeding 
District 2 District 6 District 5 
  
Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester 
District 3 District 1 County Administrator 
  
 

Russell County Government Center 
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 

www.russellcountyva.us 

  

 

  

  

   

  

The Board of Supervisors of Russell County, in regular meeting on the 5th day of November 2018 adopted 
the following: 

RESOLUTION FOR HIGHWAY SYSTEM CHANGES RESULTING FROM THE CONSTRUCTION OF VIRGINIA 
DEPARTMENT OF TRANSPORTATION PROJECT 7058-083-102, C503 

WHEREAS, the Virginia Department of Transportation has constructed Route 58 on a new alignment under 
Project(s) 7058-083-102, C503; and 

WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated herein as a part of 
this resolution, defines adjustments required in the primary and secondary systems of state highways as 
a result of that construction, and 

WHEREAS, the new road serves the same citizens as served by those portions of old road identified on the 
project sketch and VDOT Form(s) AM4.3 to be abandoned, which portions no longer serve a public need, 
and 

NOW, THEREFORE, BE IT RESOLVED, this Board hereby requests the Virginia Department of Transportation 
to abandon segments B-C and D-E from the secondary system of state highways, pursuant to §33.2-912 
of the Code of Virginia, and 

BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to add segments 
A-B to the secondary system of state highways, pursuant to §33.2-705 of the Code of Virginia, for which 
sections this Board hereby guarantees the right of way to be clear and unrestricted, including any 
necessary easements for cuts, fills, and drainage; and 

BE IT FURTHER RESOLVED, this Board hereby concurs with and supports the Commonwealth 
Transportation Board’s abandonment of segment(s) C-D from the primary system of state highways, as 
identified on the attached sketch, pursuant to §33.2-906 of the Code of Virginia, and 
 
BE IT FINALLY RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the 
Resident Engineer for the Virginia Department of Transportation. 

Recorded Vote        

Moved By:  ________________________ 

Seconded By:  ______________________ 

Yeas:  ____________________________        

Nays:               Rebecca Dye, Chairperson  

Russell County Virginia
“The Heart of Southwest Virginia”

Harty Ferguson David Eaton
AvLarge District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding
District 2 District 6 District §

Cari Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District ‘County Administrator

The Board of Supervisors of Russell County, in regular meeting on the 5" day of November 2018 adopted
the following:

RESOLUTION FOR HIGHWAY SYSTEM CHANGES RESULTING FROM THE CONSTRUCTION OF VIRGINIA
DEPARTMENT OF TRANSPORTATION PROJECT 7058-083-102, C503

WHEREAS, the Virginia Department of Transportation has constructed Route 58 on a new alignment under
Project(s) 7058-083-102, C503; and

WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated herein as a part of
this resolution, defines adjustments required in the primary and secondary systems of state highways as
a result of that construction, and

WHEREAS, the new road serves the same citizens as served by those portions of old road identified on the
project sketch and VDOT Form(s) [email protected] to be abandoned, which portions no longer serve a public need,
and

NOW, THEREFORE, BE IT RESOLVED, this Board hereby requests the Virginia Department of Transportation
to abandon segments B-C and D-E from the secondary system of state highways, pursuant to §33.2-912
of the Code of Virginia, and

BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to add segments
A.B to the secondary system of state highways, pursuant to §33.2-705 of the Code of Virginia, for which
sections this Board hereby guarantees the right of way to be clear and unrestricted, including any
necessary easements for cuts, fills, and drainage; and

BE IT FURTHER RESOLVED, this Board hereby concurs with and supports the Commonwealth
‘Transportation Board’s abandonment of segment(s) C-D from the primary system of state highways, as
identified on the attached sketch, pursuant to §33.2-906 of the Code of Virginia, and

BE IT FINALLY RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.

Recorded Vote
Moved By:
Seconded By:

Yeas:

Nays: Rebecca Dye, Chairperson

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




Virginia Geographic Information Network (VGIN), VDOT, ITD, CO, Richmond, VA, GIS SIG, Annex, 8th floor

 
Notes

³ 0 0.015 0.03 Miles

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Dead 
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Rte
761

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0.61

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0.07

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640

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CLINCH RIVER

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Russell/Wise Co. line is center line of the Clinch River.  Hatched area is corporate limits of the Town of St. Paul

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900

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0.06

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0.12

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A

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B

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C

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D

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E

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0.03

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0.17

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0.09

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640

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640

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NOTE:  Sections C-D & D-E are previously discontinued sections of Route 58 & Route 640.  Discontinued as part of the highway system changes for 7058-083-102, C502.  
CTB Resolution Date:  06/16/1988
BOS Resolution Date:  09/21/1987

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BRISTOL DISTRICT
LEBANON RESIDENCY

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RUSSELL COUNTY (083)

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Changes in the Primary & Secondary Systems of
Highways resulting from construction on:

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Route 58

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Project 7058-083-102, C503

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Addition

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Abandonment

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Mileage Split

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Line

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Russell/Wise Co. line is center line of the Clinch River. Hatched area is corporate limits of the Town of St. Paul

NT _segment | Ro

[ks 8 SS.2TIE Adsomew Com. Rave 53
5 §33.2912 Abandonment _| 006 mi S Route 640
(be si) §882912 Abandonment ———Roue ssi CE Rowe | 08 |
05 | 58 | $88 7005 Abanfonmert

CLINCH RIVER

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:

083-102, C503

Route 58

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Highways resulting from construction on:

IBRISTOL DISTRICT
LEBANON RESIDENCY





Street Name and/or Route Number

 ,   State Route Number 900

Old Route Number: 0

 From: 0.06 mi. S. Route 640 (B)

    To: Route 58 (C), a distance of: 0.12 miles.

Street Name and/or Route Number

 ,   State Route Number 640

Old Route Number: 0

 From: Route 58 (D)

    To: 0.09 mi E. Route 58 (E), a distance of: 0.09 miles.

Project/Subdivision   7058-083-102, C503

Type Change to the Secondary System of State Highways: Abandonment

The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the 
statutory authority cited:

Reason for Change:

Pursuant to Code of Virginia Statute:

Abandonment, VDOT Project Related

§33.2-912

Report of Changes in the Secondary System of State Highways

A Copy Testee                     Signed (County Official): ____________________________________________

The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for 
changes in the secondary system of state highways.

By resolution of the governing body adopted November 5,  2018

In the County of Russell

VDOT Form AM-4.3 (4/20/2007)  Maintenance Division

Date of Resolution: November 5,  2018  Page 1 of 2

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Highlight

By resolution of the governing body adopted November 5, 2018)

The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.

A Copy Testee ‘Signed (County Official):

Report of Changes in the Secondary System of State Highways

Project/Subdivision_7058-083-102, C503

‘Type Change to the Secondary System of State Highways: Abandonment

The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the
statutory authority cited:

Reason for Change: ‘Abandonment, VDOT Project Related
Pursuant to Code of Virginia Statute: §33.2.912

‘Street Name andior Route Number
@ + State Route Number 900

(Old Route Number: 0

© From:006miS.Rouleeaoe)
To: Route 58 (C), a distance of 0.12 mies,

Street Name andlor Route Number

State Route Number 640

(Old Route Number: 0

© From: Route 58 (D)

To: 0.09 mi E. Route 58 (E). a distance of: 0,09 miles,

\VDOT Form AM-43 (4202007) Maintenance Division

Date of Resolution: November 5, 2018 Page 1 of 2




Street Name and/or Route Number

 ,   State Route Number 900

Old Route Number: 0

 From: Route 58 (A)

Recordation Reference: Project Plans

Right of Way width (feet) =  40+

    To: 0.06 mi. S. Route 640 (B), a distance of: 0.05 miles.

Project/Subdivision   7058-083-102, C503

Type Change to the Secondary System of State Highways: Addition

The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions 
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as 
required, is hereby guaranteed:

Reason for Change:

Pursuant to Code of Virginia Statute:

VDOT Project

§33.2-705

Report of Changes in the Secondary System of State Highways

VDOT Form AM-4.3 (4/20/2007)  Maintenance Division

Date of Resolution:   Page 2 of 2

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Typewritten Text
November 5, 2018		Page 2 of 2

Report of Changes in the Secondary System of State Highways

ProlectSubdivision 708-083-102, C5

‘Type Change to the Secondary System of State Highways: Addition

The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:

Reason for Change: VDOT Project

Pursuant to Code of Virginia Statute: §33.2-705

‘Street Name andior Route Number
@ > State Route Number 900

(Old Route Number: 0

‘© From: Route 58 (A)

To: 0.06 mi, $. Route 640 (8), a distance of: 0.05 miles.

Recordation Reference: Project Plans
Right of Way width (feet) = 40+

\VDOT Form AM-43 (4202007) Maintenance Division

Date of Resolution: November 5, 2018 Page 2 of 2




Senior Friends Café and Senior Friends Mobile Health Grant Project Summary 

A menu of services incorporates healthy living with healthy aging. The cornerstones are a kitchen 
remodel and mobile medical unit providing hot meals, health care access, evidence-based programs, 
remote health and telemedicine to address social determinants of health and support whole person 
health. 

Senior Friends Café and Mobile Health are designed to help build healthier communities by addressing 
unmet needs of aging adults and individuals with disabilities. A primary focus is nutrition since it is a 
foundation for good health. The remodeled commercial kitchen will not only serve nutritious meals at 
the cafe, but homebound seniors living within a 5-mile radius will receive hot, home-delivered meals. 
Meals will be provided to another nutrition site operated by AASC and to participants at the adult day 
center and child care center at the agency’s central office location.  

The café will afford older adults an opportunity to build social connections by making new friends, 
engaging in fun activities, participating in fitness sessions and learning about health issues that impact 
their quality of life. Chronic disease, diabetes and medication management health coaches will be 
trained to teach seniors to be engaged in their health care in order to remain in their own homes as long 
as possible. Transportation will be provided by Four County Transit to allow older adults access to 
services and to connect people to resources and specifically address social isolation and depression. The 
PEARLS Depression Program will encourage active and rewarding lives to at-risk participants so they will 
become empowered to solve problems to help reduce depression.  

Telemedicine and remote home monitoring will help decrease hospital readmissions and emergency 
room visits for seniors in the rural four-county area. Tele-monitoring equipment will be delivered to 
patients’ homes and a health coach will visit and utilize an evidence-based assessment of behavioral 
health and chronic disease challenges. Remote health information will be transmitted to the hospital 
and values outside acceptable ranges will be evaluated by phone or home visits.  

A mobile medical unit will work in tandem with the café to provide a variety of health services to 
unserved communities. A medical director will oversee a nurse practitioner, LPN/CNA, case manager, 
and driver staffing the mobile unit that will visit centralized locations once a month on dedicated days in 
each of the four counties. The mobile unit will provide primary health care, telemedicine services and 
other supports to older individuals who previously had to travel at least an hour to receive services. Four 
County Transit can provide transportation as part of the regular routes to grocery stores, shopping 
centers and other public locations.  

 

Senior Friends Café and Senior Friends Mobile Health Grant Project Summary

‘A menu of services incorporates healthy living with healthy aging. The cornerstones are a kitchen
remodel and mobile medical unit providing hot meals, health care access, evidence-based programs,
remote health and telemedicine to address social determinants of health and support whole person
health.

Senior Friends Café and Mobile Health are designed to help build healthier communities by addressing
unmet needs of aging adults and individuals with disabilities. A primary focus is nutrition since itis a
foundation for good health. The remodeled commercial kitchen will not only serve nutritious meals at
the cafe, but homebound seniors living within a 5-mile radius will receive hot, home-delivered meals.
Meals will be provided to another nutrition site operated by AASC and to participants at the adult day
center and child care center at the agency's central office location.

The café will afford older adults an opportunity to build social connections by making new friends,
engaging in fun activities, participating in fitness sessions and learning about health issues that impact
their quality of life. Chronic disease, diabetes and medication management health coaches will be
trained to teach seniors to be engaged in their health care in order to remain in their own homes as long
as possible. Transportation will be provided by Four County Transit to allow older adults access to
services and to connect people to resources and specifically address social isolation and depression. The
PEARLS Depression Program will encourage active and rewarding lives to at-risk participants so they will
become empowered to solve problems to help reduce depression

Telemedicine and remote home monitoring will help decrease hospital readmissions and emergency
room visits for seniors in the rural four-county area. Tele-monitoring equipment will be delivered to

patients’ homes and a health coach will visit and utilize an evidence-based assessment of behavioral
health and chronic disease challenges. Remote health information will be transmitted to the hospital
and values outside acceptable ranges will be evaluated by phone or home visits.

‘A mobile medical unit will work in tandem with the café to provide a variety of health services to
unserved communities. A medical joner, LPN/CNA, case manager,
and driver staffing the mobile unit that will visit centralized locations once a month on dedicated days in
each of the four counties. The mobile unit will provide primary health care, telemedi
other supports to older individuals who previously had to travel at least an hour to receive services. Four
County Transit can provide transportation as part of the regular routes to grocery stores, shopping
centers and other public locations.

.ctor will oversee a nurse prac

ine services and





 
  

Russell County Virginia 
“The Heart of Southwest Virginia” 

 
Harry Ferguson                                    David Eaton 
At-Large  District 4  
 
Lou Ann Wallace  Rebecca Dye, Chairperson Steve Breeding 
District 2 District 6 District 5 
  
Carl Rhea Tim Lovelace, Vice-Chairman Lonzo Lester 
District 3 District 1 County Administrator 
  
 

Russell County Government Center 
137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 

www.russellcountyva.us 

  

 

  

  

  

  

October 22, 2018 

Regina Sayers, Executive Director 
Appalachian Agency for Senior Citizens 
P.O. Box 765 
Cedar Bluff, VA 24609 
 

Dear Regina: 
I am writing in support of Appalachian Agency for Senior Citizens’ proposal for a grant to fund Front Street 
Senior Friends Café and Senior Friends Mobile Health — a project that will provide a menu of services 
incorporating healthy living with healthy aging in order to address the social determinants of health and 
support whole person health in communities located in the four-county service region of Buchanan, 
Dickenson, Russell and Tazewell.  
 

I strongly support this grant application in which AASC plans to help build healthier communities by 
addressing unmet needs of aging adults and individuals with disabilities so they are empowered and 
engaged in their own health care in order to remain happy and healthy at home as long as possible. The 
training and education this grant would fund will be instrumental in allowing these older adults an 
opportunity to build social connections in an effort to help alleviate social isolation and depression.  
 

In the rural area of Southwest Virginia where AASC operates, there is a great need for public outreach and 
education about nutrition, chronic disease, diabetes and medication management. There is also a 
tremendous need for access to health care. In particular, the mobile health unit will provide access to 
primary and preventive health care to individuals who previously had to travel at least an hour in order to 
receive services. The mobile unit will help breach the barriers of remote locations and lack of transportation 
by delivering services and other supports to some of the most disadvantaged and vulnerable individuals in 
the region.  
 

I am aware that Appalachian Agency has a strong history of successfully implementing innovative 
programs for the older adults in their service area and I am pleased to provide support for this latest 
endeavor. I look forward to hearing about the positive impact this project will have on the lives of these 
citizens. 
 

Sincerely, 
 
Rebecca Dye, Chairperson 

Russell County Virginia
“The Heart of Southwest

Harty Ferguson David Eaton
AvLarge District 4

Lou Ann Wallace Rebecca Dye, Chairperson Steve Breeding
District 2 District 6 District §

Cari Rhea Tim Lovelace, Vice-Chairman Lonzo Lester

District 3 District ‘County Administrator

October 22, 2018

Regina Sayers, Executive Director
Appalachian Agency for Senior Citizens
P.O, Box 765

Cedar Bluff, VA 24609

Dear Regina:
Iam writing in support of Appalachian Agency for Senior Citizens’ proposal for a grant to fund Front Street
Senior Friends Café and Senior Friends Mobile Health — a project that will provide a menu of services
incorporating healthy living with healthy aging in order to address the social determinants of health and
support whole person health in communities located in the four-county service region of Buchanan,
Dickenson, Russell and Tazewell.

I strongly support this grant application in which AASC plans to help build healthier communities by
addressing unmet needs of aging adults and individuals with disabilities so they are empowered and
engaged in their own health care in order to remain happy and healthy at home as long as possible. The
training and education this grant would fund will be instrumental in allowing these older adults an
opportunity to build social connections in an effort to help alleviate social isolation and depression,

In the rural area of Southwest Virginia where AASC operates, there is a great need for public outreach and
education about nutrition, chronic disease, diabetes and medication management. There is also a
tremendous need for access to health care, In particular, the mobile health unit will provide access to
primary and preventive health care to individuals who previously had to travel at least an hour in order to
receive services. The mobile unit will help breach the barriers of remote locations and lack of transportation
by delivering services and other supports to some of the most disadvantaged and vulnerable individuals in
the region

I am aware that Appalachian Agency has a strong history of successfully implementing innovative
programs for the older adults in their service area and I am pleased to provide support for this latest
endeavor. I look forward to hearing about the positive impact this project will have on the lives of these
citizens.

Sincerely,
Rebecca Dye, Chairperson

Russell County Government Center
137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011
www.russellcountyva.us




f.!~p I ~~]. eop e inc. 
-""":"" ,. Building Futures, Realizing Dreams '" 

October 15, 2018 

Russell County Board of Supervisors 
Lonzo Lester, Jr., MBA, VCO 
County Administrator 
P 0 Box 1208 
Lebanon, VA 242266 

Dear Mr. Lester, 

Enclosed is the People Incorporated of Virginia Head Start agreement for program year July 1, 
2018 through June 30, 2019. 

Please sign and return one original to me using the enclosed, self-addressed envelope for your 
convemence. 

First quarter rent installment of $6,000 will be processed and paid upon return of signed 
agreement. 

Thank you for your continued cooperation in serving the children and families of our region. 

If you have any questions concerning this agreement, please feel free to contact our Director, 
Donna Buckland, at 276-619-2209 or you may contact me at 276-619-2225. 

Sincerely, 

~~zdJc~ 
Donna Edwards 
Operations/Contract Specialist 
Child and Family Development Program 

Enclosures (2) 

People Incorporated of Virginia 

peopleinc.net 

Headquarters 11 73 West Main Street, Abingdon, VA 24210 Phone 276.623.9000 or 276.466.6527 Fax 276.628.2931 Email [email protected] ~·?.:_..=· -.-·---
Bristol Office 800 Martin Luther King, Jr. Boulevard, Bristol, VA 24201 Phone 276.466.5587 Fax 276.466.0728 Email [email protected] .::: .. c--_-:: 

Clintwood Office P.O. Box 1439, Clintwood, VA 24228 Phone 276.926.5600 Fax 276.926.8244 Email [email protected] 

Grundy Office 20694 Riverside Drive, Grundy, VA 24614 Phone 276.935.4747 Fax276.935.4368 Email [email protected] 

Lebanon Office 122 Price Street, Lebanon, VA 24266 Phone 276.889.0999 Fax 276.889.0117 Email [email protected] 

Manassas Office 9324 West SL, Manassas, VA 2011 O Phone 571.445.3020 Fax 571.445.3030 Email [email protected] 

Woodstock Office 150 South Main Street, Woodstock, VA 22664 Phone 540.459.9096 Fax 540.459.8732 Email [email protected] 

on People: inc.

” Building Futures, Realizing Dreams

October 15, 2018

Russell County Board of Supervisors
Lonzo Lester, Jr, MBA, VCO
County Administrator

P.O Box 1208

Lebanon, VA 242266

Dear Mr. Lester,

Enclosed is the People Incorporated of Virginia Head Start agreement for program year July 1,
2018 through June 30, 2019.

Please sign and retum one original to me using the enclosed, self-addressed envelope for your
convenience.

First quarter rent installment of $6,000 will be processed and paid upon retum of signed
agreement.

‘Thank you for your continued cooperation in serving the children and families of our region.

If you have any questions concerning this agreement, please feel free to contact our Director,
Donna Buckland, at 276-619-2209 or you may contact me at 276-619-2225.

Sincerely,
1, "

Odie Sdn
Donna Edwards

Operations/Contract Specialist
Child and Family Development Program

Enclosures (2)

People Incorporated of Virginia

Headquarters 1173 est Main Sea, Abingdon, VA24210 Phone 276.623.9000 of 76.40.6527 Rax:276.828,2981 Emad! infospeopene at
Bristol Office 800 atin Luter King, J; Boulevard, Bristol WA 24201 Phone 276 488.5567 Fax 276 46.0728 Ema bristol @peplene.et
Clintwood Office P.O. Box 1439, Cntwond, A 24228 Phone 27.828 5600 Fax 276.928.8244 Email ickenson@pozpone nat

Grundy Office 20604 Riverside Ove, Grundy, VA 24614 Phone 278.805.4747 Fax 276 935.4388 Ea bucharan®peoplen.net
Lebanon Office 122 Pic Seu, Lebanon, 21206 Phone 276.880.0999 Fax 276.889.0117 Email rsseleypeplein net

Manassas Office 9324 Vest St, Manassas, VA 20110 Phone 571.445.3020 Fax 571 445,080 Brat pcBpenplln. net

‘Woodstock Office 150 Sou Man Sto, Woodslok, VA 22864 Phone 540459.9095 Fax540 459.8732 Email wondsockepeopein net

peopleinc.net





LEASE AGREEMENT 

This agreement is between People Incorporated of Virginia, hereinafter refened to as 
People Incorporated and Russell County. The agreement, effective July 1, 2018 to June 30, 2019, 
may be terminated with 60 days written notice for cause. 

The purpose of this agreement is to define the responsibilities of People Incorporated and 
Russell County. This agreement is in effect for twelve (12) months and People Incorporated 
retains the right to renew this agreement for five years after July 1, 2019. Renewal of this 
agreement and continued operation of the Child Development Center by People Incorporated is 
contingent on continued funding from the Department of Health and Human Services and any 
other additional funding sources to maintain a Head Start Center in the community based upon 
community need. 

It is the intention of People Incorporated and Russell County to ensure that all at-risk 
children in Russell County have an opportunity to receive high quality early childhood education 
services. To this end, People Incorporated of Virginia and Russell County Public Schools enter 
into an annual Memorandum of Understanding which includes coordination ofrecruitment 
strategies to ensure that services are provided to the highest number of at-risk children in Russell 
County. (Section l .B.) People lncorporated ' s Head Start program selection criteria include the 
prioritization of three-year olds. Additionally, Russell County supports the Virginia Department 
of Education and their analysis that the vast majority of four-year olds are best served in public 
school divisions' Pre-K programs. 

People Incorporated of Virginia agrees to the following requirements to occupy space in the 
Givens Elementary School owned and managed by Russell County: 

1. People Incorporated will pay $6,000.00 per quarter to provide for maintenance, heat, 
electric, and water for the space occupied by the Child Development Center. 

2. People Incorporated will pay quaiterly payments to by the end of July, October, January 
and April. 

3. People Incorporated agrees to provide up to $500 per year, between August and June, for 
building maintenance including kitchen equipment repair, floor tiles, painting of walls, 
lawn maintenance or heating repairs. 

4. People Incorporated agrees to clean the space designated for the operation of Child 
Development Center. 

5. People Incorporated will provide aggregate liability insurance in the amount of 
$3,000,000. 

6. People Incorporated will maintain fire extinguishers located in the areas used by Child 
Development Center. 

7. People Incorporated will provide extermination services for the kitchen and classroom 
areas occupied by Child Development Center. 

LEASE AGREEMENT

This agreement is between People Incorporated of Virginia, hereinafter referred to as
People Incorporated and Russell County. The agreement, effective July 1, 2018 to June 30, 2019,
may be terminated with 60 days written notice for cause.

The purpose of this agreement is to define the responsibilities of People Incorporated and
Russell County. This agreement is in effect for twelve (12) months and People Incorporated
retains the right to renew this agreement for five years after July 1, 2019. Renewal of this
agreement and continued operation of the Child Development Center by People Incorporated is
contingent on continued funding from the Department of Health and Human Services and any
other additional funding sources to maintain a Head Start Center in the community based upon
community need.

Itis the intention of People Incorporated and Russell County to ensure that all at-risk
children in Russell County have an opportunity to receive high quality early childhood education
services. To this end, People Incorporated of Virginia and Russell County Public Schools enter
into an annual Memorandum of Understanding which includes coordination of recruitment
strategies to ensure that services are provided to the highest number of at-risk children in Russell
County. (Section 1.B.) People Incorporated’s Head Start program selection criteria include the
prioritization of three-year olds. Additionally, Russell County supports the Virginia Department
of Education and their analysis that the vast majority of four-year olds are best served in public
school divisions’ Pre-K programs.

People Incorporated of Virginia agrees to the following requirements to occupy space in the
Givens Elementary School owned and managed by Russell County:

1. People Incorporated will pay $6,000.00 per quarter to provide for maintenance, heat,
electric, and water for the space occupied by the Child Development Center.

2. People Incorporated will pay quarterly payments to by the end of July, October, January
and April.

3. People Incorporated agrees to provide up to $500 per year, between August and June, for
building maintenance including kitchen equipment repair, floor tiles, painting of walls,
lawn maintenance or heating repairs,

4, People Incorporated agrees to clean the space designated for the operation of Child
Development Center,

5. People Incorporated will provide aggregate liability insurance in the amount of

$3,000,000.
6. People Incorporated will maintain fire extinguishers located in the areas used by Child

Development Center.
7. People Incorporated will provide extermination services for the kitchen and classroom

areas occupied by Child Development Center.




Russell County agrees to provide the following services to People Incorporated of Virginia for 
operation of a Child Development Center. 

1. Exclusive use of two classrooms located on the first floor, the administrative offices and 
library for administrative and service operations of the Child Development Center, use of 
the kitchen and cafeteria/gym and the Child Development Center playground. People 
Incorporated will maintain keys for the specified areas. One copy of the keys will be 
provided to Russell County to gain access in case of emergency and delivery area. 

2. People Incorporated will be given consideration of including one additional Head Start 
Classroom should the need arise. People Incorporated of Virginia will provide thiity (30) 
day notice of an increase in the space required. 

3. Access to the water fountain. 
4. Lawn maintenance in all areas to assure safe access to the building. 
5. Parking space for eleven vehicles. 
6. Maintenance of heating systems to assure safe operation. 
7. Stripping and waxing of floors once per year during the month of July. 
8. An individual knowledgeable about the building's heating system to start the boiler by 

6:45 a.m. daily. 
9. Maintenance of the security system installed in the building (if applicable). 
10. Building maintenance to electrical and plumbing systems, floor tiles, concrete material, 

heating systems, lighting, doors and locks, walls and water fountains to comply with state 
and local fire and building codes. 

11. Russell County will be responsible for all activities related to the management and 
operation of the building but understand People Incorporated is totally responsible for the 
operation of the Child Development Center. 

12. Russell County will provide the name and telephone number of authorized contact person 
for People Incorporated. 

13. Russell County will assure People Incorporated that no activity that has a potential to 
place Child Development Center participants in jeopardy is operated on the premises. 
This includes activities involving guns, ammunition, firecrackers, archery, knives, etc. If 
these activities are conducted they must be conducted in areas not accessible to Child 
Development Center participants and during all times when program participants are not 
present. 

Te1mination of this agreement by either patty must be in writing. The designated representative 
of Russell County or the President and C.E.O. of People Incorporated of Virginia or their 
designee, with the agreement of both parties, may make amendments to the agreement. 

Russell County agrees to provide the following services to People Incorporated of Virginia for
operation of a Child Development Center.

1.

er AaVaw

1.

12.

13,

Exclusive use of two classrooms located on the first floor, the administrative offices and
library for administrative and service operations of the Child Development Center, use of
the kitchen and cafeteria/gym and the Child Development Center playground. People
Incorporated will maintain keys for the specified areas. One copy of the keys will be
provided to Russell County to gain access in case of emergency and delivery area,
People Incorporated will be given consideration of including one additional Head Start
Classroom should the need arise. People Incorporated of Virginia will provide thirty (30)
day notice of an increase in the space required.

Access to the water fountain.

Lawn maintenance in all areas to assure safe access to the building.

Parking space for eleven vehicles.

Maintenance of heating systems to assure safe operation.

Stripping and waxing of floors once per year during the month of July.

An individual knowledgeable about the building's heating system to start the boiler by
6:45 a.m. daily.

Maintenance of the security system installed in the building (if applicable),

. Building maintenance to electrical and plumbing systems, floor tiles, concrete material,

heating systems, lighting, doors and locks, walls and water fountains to comply with state
and local fire and building codes.

Russell County will be responsible for all activities related to the management and
operation of the building but understand People Incorporated is totally responsible for the
operation of the Child Development Center.

Russell County will provide the name and telephone number of authorized contact person
for People Incorporated.

Russell County will assure People Incorporated that no activity that has a potential to
place Child Development Center participants in jeopardy is operated on the premises.
This includes activities involving guns, ammunition, firecrackers, archery, knives, etc. If
these activities are conducted they must be conducted in areas not accessible to Child
Development Center participants and during all times when program participants are not
present.

Termination of this agreement by either party must be in writing. ‘The designated representative
of Russell County or the President and C.E.O. of People Incorporated of Virginia or their
designee, with the agreement of both parties, may make amendments to the agreement.




Entered into by and for: 

People Incorporated of Virginia 

Donna Buckland, Director 
Child and Family Development Program 

/() .;/J -1! 
Date 

Russell County 

Lonzo Lester, County Administrator Date 

Entered into by and for:

People Incorporated of Virginia

0[ 19 JIE

Non Ludo o>2

Donna Buckland, Director
Child and Family Development Program

Russell County

Date

Date

Lonzo Lester, County Administrator

Date




RUSSELL COUNTY 
EMERGENCY MANAGEMENT 

131 Highland Drive, Room 183 ,.., P.O. Box 911 - Lebanon, VA 24266 
T: (276) 889-8247 - F: (276) 889-8248 

Travel Request - Governor's EMS Awards 

Employee information 

Name Jess Powers 

I

Employee ID xxx-xx-6542

Department Emergency Management

Approval: Mr. Lonzo Lester

Position Emergency Management Coordinator

Date Descriotion Meals 11/10/2018 Travel and attend Governor’s EMS Awards, Norfolk Waterside Marriott $55.00 9/21/2017 Return from Governor’s EMS Awards $55.00

$110.00

~proved by 1 Notes i

Per Diem Hotel $55.00! $55.00’ $112.80!

!. I

’ ’ ’ !

$110.00 $112.80

Pay period From 11/10/2018

To 11/11/2018

Mileage Exoense Fuel TOTAL 425.001 $10.00 $66.48 . $131:48 425.001 $66.48 $234.28

so.oo ’

$0.00 $0.00 $0.00

o.oo ’ 0.00

o.oo o.oo 0.00

$0.00 … $0.00

’ i $0.00

$10.00 $132.96 'IL … , Russell County Subtotal $365.76

RUSSELL COUNTY TOTAL $365.76

’ 'I Russell County Emergency Management Coordinator was nominated and received the 2018 Southwest Virginia Emergency Medical Service Council Regional Award on June 23, 2018 (please see attached). Now, Russell County Emergency Management Coorinator has been nominated for the Virginia 39th Annual Governor’s EMS A wards and invited to attend the Governor’s EMS Awards

!Ceremony and Reception. The Governor’s EMS Awards ceremony and reception will be held at the Norfolk Waterside Marriott November 10, 2018, Norfolk, VA Invitation. Regional Award, and '----------~I completed travel requst is attached for your consideration to approve travel.

For Office Use Only EMPLOYEE SIGNATURE: /~vf ~ ____ 17-~0ct~-1~8

RUSSELL COUNTY

EMERGENCY MANAGEMENT 131 Highland Drive, Room 183 ~ P.O, Box 911 ~ Lebanon, VA 24266 ‘Ts 276) 889-8247 ~ F: (276) 880-8248

Travel Request - Governor’s EMS Awards

Employee information Pay period

{tare Jess Powers Deparment Emergency Management | From 9750/2036) |empleyee 10 “2909-6542 Approval: Mr, Lonzo Lester i 11/33/2048] [Postion Emergency Management Coordinator

Bate ‘Description. Ti/10/2006| Travel and attend Governor’s EMS Awards, Norfolk Waterside Marriot '9/24/2037|Return from Governor’s EMS Awards

[Ber Diem] Hotel | Mileage | Expense [Fuel TOTAL $55.00) 225.00, $10.00, $66.48 | $131.46) $55.00 112,80) 425.00! $66.48 $234.28

: | 0.00)

H H 00)

00] i $0.00] '$0.00| ~ $0,001 $0.00 $0.00] $0.00

$0.01 $0.00)

T i $0. ‘F1i0.00) $170.00) $112.50 NN $10.00] $132.96] Russell County Subtotal] $365.76)

RUSSELL COUNTY TOTAL $365.76]

[Approved by | Notes —

| Rusell County Energency Management Coordinator was nomnuted and received he 2018 Southwest Virgina Emergency Medical Service Counl Regional Award on June 23,2018 (pease see tached). Now, Russell Cousy Emergency Managoraat Coorinstor has beea nominated fr the Virginia 36th Annual Governors EMS Avwards and inet atiea the Ooverpors EMS Awards | Ceremony and Reception. The Governor’s EMS Awards ceremony and rcepion wl be beld a the Nofalk Waterside Rcuriot Novenber 10, 2018, Nore, VA Invitation, Regional Awad, and completed wave rogst is atached fer you conaderation to approve vel

For Office Use Only

EMPLOYEE SIGNATURE: feet Ath) 37-0018

101 1 llLU18 . Yahoo Mail - You’re Invited to the 39th Annual Governor’s "EMS" Awards Ceremony & Reception

S"bject You’re Invited to the 39th Annual Governor’s A _EMSA _Awards Ceremony & Reception

From: VDH-emstechasst, rr ([email protected])

Bee: [email protected]

Date: Tuesday, October 2, 2018, 12:08 PM EDT

Dear Governor’s EMS Award Nominee,

Congratulations on your recent nomination for the 2018 Virginia Governor’s EMS Awards! Attached you will.find your official invitation to the 39thAnnual Governor’s EMS Awards Banquet, Saturday, November 10, 2018. Please review all information. If you have any questions pleasefeelfree to contact the Office of EMS at 804-888-9100 or email Tristen Graves at Trisi’en.G7’nves~flvdh virginkl.:19!11!.·

Thank you,

Virginia Department of Health Office of Emergency Medical Services 1041 Technology Park Drive Glen Allen, VA23059 \V"l.‘IJ’>':Y.:ll1.\lrgilli…:J.,g0xftmp,.L~fil.l!;Y-r:W{lic<1l-;;t.r.ri1’esL Click!!!~.!'£ to complete a short customer experience survey to tell us how we’re doing. Follow the Virginia Office of EMS: E.;.webJHJl; Twitte1· YuuTuhe Click hi•n· to beco1ne a sponsor for the 2018 Virginia EMS Symposium

I~ Governor’s EMS Awards Banquet lnvitation.pdf 493.9kB

1/1

1012018 Yahoo Mail - You’re Invited to the 39th Annual Governor’s “EMS" Awards Ceremony & Reception

Subject: You’re Invited to the 39th Annual Governor’s M_EMSA_Awards Ceremony & Reception

From VOH-emstechast r emstechasst@vehirgini gon) Bcc: jess [email protected] Date: Tuesday, October 22018, 12:08 Pkt EOT

Dear Governor’s EMS Award Nominee,

Congratulations on your recent nomination for the 2018 Virginia Governor’s EMS Awards! Attached you will find your official invitation to the goth Annual Governor’s EMS Awards Banquet, Saturday, November 10, 2018. Please review all information. If you have any questions please feel free to contact the Office of EMS at 804-888-9100 or email Tristen Graves

at Dristen. [email protected]. Thank you,

Virginia Department of Health Office of Emergency Meal Services

2g: Technology Park Dre

Glen Alen, VA 29059

‘sewacthsiraiaenomersensemeic-aerios!

‘Glick cis to complete short customer experience survey to tell us how we’re doing, ‘Follow the Virginia Oflee of EMS: Hacehaol Twitier Vourobe

‘Glick hans to bocome a sponsor for the 2018 Virginia EMS Symposium

Governor’s EMS Awards Banquot Invitation pf “| asa

"

You are invited to attend

The 39th Annual Governor’s EMS Awards Ceremony & Reception

eeooooeooooooooooe

Congratulations on your recent nomination for the Virginia Governor’s EMS Awards! The Virginia Office of EMS cordially invites you and up to five guests to the 39th Annual Governor’s

EMS Awards Ceremony & Reception.

Saturday, November 10 at 6:45 p,m, atthe

Norfolk Waterside Marriott

Please RSVP no later than Friday, October 26, 2018

To RSVP please email [email protected]

Please include the number of guests that will be attending and the name of your Regional EMS Council. The event format will be a ceremony/reception

and dinner will be provided. Doors will open for all award nominees and their guests at 5:45 p.m. and reserved seating will be provided.

We encourage you to arrive early.

oooeoooooeooeoeooe

Note: If you are not registered for the EMS Symposium please also provide your mailing address so that we may send you a

ribbon and name badge for early entry into the banquet.

V,DHVIRGINIA /; DEPARTMENT

OF HEALTH www.vdh.virglnla.gov

You are invited to attend

The 39th Annual Governor’s EMS Awards Ceremony & Reception

Congratulations on your recent nomination for the Virginia Governor’s EMS Awards! The Virginia Office of EMS cordially invites you and up to five guests to the 39th Annual Governor’s EMS Awards Ceremony & Reception.

Saturday, November 10 at 6:45 p.m. at the Norfolk Waterside Marriott

Please RSVP no later than Friday, October 26, 2018 To RSVP please email [email protected]

Please include the number of guests that will be attending and the name of your Regional EMS Council. The event format will be a ceremony/reception and dinner will be provided. Doors will open for all award nominees and

their guests at 5:45 p.m. and reserved seating will be provided. We encourage you to arrive early.

Note: If you are not registered for the EMS Symposium please also provide your mailing address so that we may send youa ribbon and name badge for early entry into the banquet.

1s ii VDHEEs Sit wep ist

‘pugs sop

10/17/2018 Yahoo Mail - CONGRATULATIONS JESS POWERS ON YOUR 2018 EMS AWARD NOMINATION

Subject CONGRATULATIONS JESS POWERS ON YOUR 2018 EMS AWARD NOMINATION

From: Maggie long ([email protected])

To: [email protected]

Date: Monday, June4, 2018, 10:30 AM EDT

CONGRATULATIONS!

You are receiving this email because you have been nominated for a 2018 Regional EMS Award. The awards cere1nony will be held on June 23, 2018 at I 2:00PM at Washington County Park in Abingdon, VA. We \Vil! be celebrating the success of providers and agencies in our region and look fonvard to you and your family joining us. Please be there as we celebrate the outstanding contributions made to your regional EMS syste1n by individuals and agencies from across our region. The picnic is family friendly, but registration is required to guarantee a meal ticket for everyone in your party (because the event is catered). Please go here to register. Also see the attached flyer for 1nore information.

Please ren!y: that you received this email or to let me kno\v if y:ou are unable to attend.

Thank you for all that you do for our region’s EMS system.

Maggie Haynes, BS, NRP Field Coordinator Southwest Virginia EMS Council Inc. 306 Piedmont Ave Bristol, VA 24201 276.628.4151ex210 m io11 g({t):LD.Ql.ill:i,Qfg W\V\V :;outhwi;:->L 'flC’!JlSQJg

The Sourfiwes! i·71gi11io f…h:J.5; (2Jmci! Is dcdicaicd io f?l’Oviif}Jjg excz:fleiu {‘l!S!o11w1· sei’JJJ:.s.:._2/ease … cfick here fri compfe!_e u /1rh:fsun·1~i· 10 !Cl/.JJs J;ow ll’t.11…11:’. doii1g~

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111

sori7i2018 * ‘Yahoo Mail - CONGRATULATIONS JESS POWERS ON YOUR 2018 EMS AWARD NOMINATION

subject CONGRATULATIONS JESS POWERS ON YOUR 2018 EMS AWARD NOMINATION

From Maggie Lng (mlongdvaems.org) Yar Jee [email protected] Date: Monday, une 4 2018, 10:30 AM ED

CONGRATULATIONS!

‘You are receiving this email beeause you have been nominated for «2018 Regional EMIS Award. The awards ceremony will beheld on June 23, 2018 at 12:00PM at Washington County Pak in Abingdon, VA. We wil be celebrating the succes of providers and agencies in our region and look forvardto you and your family joining us. Pleas be there as we celebrate the outstanding contributions made fo your regional EMS sysiem by individuals aad agencies from across ‘or region. Tite picnic is family triondly, but registation is required to guarantee a meal ticket for everyone in your party (because the event i catered). Please 0 as to register, Also soe the attached Ayer for more information.

‘Please reply that you recelved this email or to let me Know if you are unable to attend, ‘Thank you forall hat you do for our region’s EMS system

‘Magic Haynes, BS, NRP Field Coordinator

Southwest Virginia EMS Council Ine. 306 Piedmont Ave

Bristol, VA 24201

776.628.4151 ex 210 lentes wv southwest vase

suey tts ay we

Phe Soules) Viyiaia EMS Connell is dedicated to providing excellen customer service Please click heve to complete

ideiv,

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wn"

We will be celebrating the success of providers and agencies in our region during our 2018 Regional EMS Awards Picnic. Please be there as we celebrate the

outstanding contributions made to our regional EMS system by individuals and agencies from across our region. The picnic is family friendly. The picnic is free, but

you must register in order to receive a meal ticket.

To Register go to: www.southwest.vaems.org and click on training calendar

For more information or questions contact Maggie Haynes 276.628.4151

or [email protected]

Washington Cou pty Park

sony Pare Ga, Abingdon WA 24211

millatebies: tinch end entettamment =

We will be celebrating the success of providers and agencies in our region during our 2018 Regional EMS Awards Picnic, Please be there as we celebrate the outstanding contributions made to our regional EMS system by individuals and agencies from across our region. The picnic is family friendly. The picnic is free, but you must register in order to receive a meal ticket.

To Register go to: www.southwest,vaems.org and click on training calendar

For more information or questions contact Maggie Haynes 276.628.4151 or [email protected]

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1ht.,-ir- lo<.'fi! ENIS provitkrl!. Coagratulnlions, tmd i~mtk )-'Ol!, lo ·11ih; ycnr_'s r.:Cij)ients ,whi…l have pr(wCfl tlp.~k cxcclkrwci -by goi.tig_ ;;ihl:Ye und bcyiind li11J hill

.-. .This_ );car_ on- June,· ,23; ·20 is.- -for !he Ei11C_r!;ciiC~~ PniPa,r~clncS~.; iliid -~Ci;~:o·1lSc cntcgorY:~ the’ ·.Southwest Vfrginia-HMS Co’tiudl tnc, hf!S r_eC~gllfa~ecfJcss Po,VC1-S, Ru:;sell’.County_:_~nlergc1lcy

  • Wfu_nasemcn~ · fi11d. Ba~wi~t ~ Coordina_tor, __ for ___ , _hi~

?t1tsfan~i~tg ____ .- -~lJt~i)l_t_J.tj~:n ·of· o\r(fr 14 “y®1:,’ .‘t{l’_ .the Southwest- ·virgitihf --Eli:iS CourtCil .iii prc~nrt:dnc’ss, pteventfon, · prote’ctio~, recovery, response, sUjlport, grant- wrltitig1 and contlni1ing dcdieu!i()n, .”_!o the Southwest Vfrgfoirl EIVIS Council _reg_i!Jll; Tile Soutli.\«:ml Viriiuhi Comlcil congratulate;;- J~8S oo his ·. ~cmnrkitblc _imd dCnionstrnt’Cd tic ts '6f~1.11vfi:c 0_1d- piov<Jn cxcd!cncc by );oiog nboY•~ iind bcy~iitd the Cnll of duty.

E oe cae The |

RE Emergency Management And | HazMat Coordinator Receives Awards For Outstanding | Contribution

suives. Vii of Gay ad Gary Bron, Medial oetoe oF tho Visit

sess. UMS)" Count ‘fies of EMS. atl recognizes he “hi yea Sn, 23,

301%, for the. inergeiey Prspredaes al Reape eatenon; lie” Soule ‘Viegiia EN ConactIne, Is seoogized es Paes, sot Cony Uneigency Monsganent end. Haat CCopediaton for hit ‘uttndiag contin OF over 1 yeas 0. Southwest Virgin EMS I ‘Conseil i preprednes, “thse ndvidals ant prevention, prleeion estos Fost ope reskin = ’ sore, vay the was spr ot Alec flayns Field Coordintor-SonthwestVirghia sayy eant dni,

Sur eonunltnent to saving EMIS Counel Tie presenta the Peqravediess and comming ddl ies aad porting ie Response recogalton svar to Jes Powers the Sota

‘gli pia id We EMS Coanell” toon ‘Avan The Regional tei Iba! EM peovidor, The Soul. Vigil PMS. Avarsprogren —‘Congetladons, ave! Col congrats es Wisuere of te melo ives ech ensuite tunel you, to ths year’s 08 his Yomdable sod ‘4s ll ompote lhe Gppovtony 19 showcane septs whe have proven denointtd ats ori Sle fel for ache tafe ible “ate ef hit exealnce by ping oven excl y ene 9 (van EMS sige demons BY ahoke an haya he a ng aba and beyond te

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Mountain Movers November 19, 2018

6:00 PM

Russell County Conference Center

139 Highland Drive

Lebanon, VA 24266

“You have been assigned this mountain to show others it can be moved.”

If you are interested in learning more about how to make a

difference in your community, please contact

[email protected].

Mountain Movers

November 19, 2018 6:00 PM Russell County Conference Center 139 Highland Drive Lebanon, VA 24266

“You have been assigned this mountain to show others it can be moved.”

If you are interested in learning more about how to make a difference in your community, please contact [email protected].

Mountain Movers

fa ith moves mountains

SWCC Festival of the Arts

April 5-17, 2019 Spotlight on the Movies:

The Music, the Dance, the Fashions, the Stories

Friday, April 5: Remember the Titanic: The Facts, the Fiction and the Fare Music and script by Arvel Bird 6:30 p.m.: Dining on the Titanic: First Class and Steerage

7:30 p. m: Remember the Titanic: The Facts and the Fiction Russell County Conference Center

Saturday, April 6: Opening Reception of Festival Exhibit:
11:00 a.m.-2:00 p.m.: Elmes Gallery, SWCC King Community Center and Appalachian Arts Center

Go Back in Time: A Movie at the Raven Theater and Wilson’s Ice Cream Parlor 3:00 p.m.: Family Matinee: A Cartoon Carnival

          7:00. p.m.: Old Western Movies 

Sunday, April 7: Festival Fanfare: Piano x Three, featuring Pavlina Dokovska, Vladimir Valjarevic and

Joseph Trivette 3:00 p.m., SWCC King Community Center Reception, hosted by Kathy and Larry Mitchell, to follow Concert

Monday, April 8: Arvel Bird at CBES and RES (10:30 a.m. and 1:00 p.m.)

Spotlight on Dance and Fashions from the Movies: 7:30 p.m., SWCC Community Center

Tuesday, April 9 : Arvel Bird at N. Tazewell and Tazewell Elementary schools (10:00 a.m. and 1:00 p.m.) Festival Café, Lunch: 11:30 a.m-1:15 p.m. ($6; students $5)

Sponsored by the SWCC Music Program SWCC King Community Center Camerata Virtuosi New York with Arvel Bird

Gaynelle Lockhart Albert Memorial Concert
7:30 p.m., Elk Garden United Methodist Church, Elk Garden

Thursday, April 11: Square Dance/Virginia Reel with Joan Yates and string band:
10:00 a.m./1:00 p.m., Honaker Elementary /Middle School Camerata Virtuosi New York Jan McClure Memorial Concert/Tim McClure, special guest violinist 7:30 p.m., Tazewell Baptist Church, Tazewell

Friday, April 12: Open (CART performance)

Saturday, April 13: Camerata Virtuosi New York in memory of Betty T. Corte Featuring Sharin Apostolou, soprano

7:30 p.m., First United Methodist Church, College Avenue, Bluefield, VA

Sunday, April 14: Festival Finale: Knoxville Symphony Chamber Orchestra

Featuring Pavlina Dokovska, Sharin Apostolou and SWCC Community Chorus 4:00 p.m., SWCC King Community Center

SWCC Festival of the Arts

April 5-17, 2019 Spotlight on the Movies: The Music, the Dance, the Fashions, the Stories

Remember the Titanic: The Facts, the Fiction and the Fare Music and script by Arvel

6:30 p.m.: Dining on the Titanic: First Class and Steerage 7:30 p.m: Remember the Titanic: The Facts and the Fiction Russell County Conference Center

Friday, April

Saturday, April 6 Opening Reception of Festival Exhibit: 11:00 am.-2:00 p.m.: Elmes Gallery, SWCC King Community Center and Appalachian Arts Center Go Back in Time: A Movie at the Raven Theater and Wilson’s Ice Cream Parlor 3:00 p.m.: Family Matinee: A Cartoon Carnival 7:00. p.m.: Old Western Movies

Sunday, April 7: Festival Fanfare: Piano x Three, featuring Pavlina Dokovska, Vladimir Valjarevie and Joseph Trivette 3:00 p.m., SWCC King Community Center Reception, hosted by Kathy and Larry Mitchell, to follow Concert

Monday, April 8: Arvel Bird at CBES and RES (10:30 a.m. and 1:00 p.m.) Spotlight on Dance and Fashions from the Movies: 7:30 p.m.,SWCC Community Center

‘Tuesday, April 9: Arvel Bird at N. Tazewell and Tazewell Elementary schools (10:00 a.m. and 1:00 p.m.) Festival Café, Lunch: 11:30 a.m-1:15 p.m, (S6; students $5) Sponsored by the SWCC Music Program SWCC King Community Center Camerata Virtuosi New York with Arvel Bird Gaynelle Lockhart Albert Memorial Concert 7:30 p.m., Elk Garden United Methodist Chureh, Elk Garden

‘Thursday, Apr

Square Dance/Virginia Reel with Joan Yates and string band: 10:00 a.m,/1:00 p.m., Honaker Elementary /Middle School Camerata Virtuosi New York

Jan McClure Memorial Concert/Tim McClure, special guest violinist 7:30 p.m., Tazewell Baptist Church, Tazewell

Friday, April 12: Open (CART performance)

Saturday, April 13: Camerata Virtuosi New York in memory of Betty T. Corte Featuring Sharin Apostolou, soprano 7:30 p.m., First United Methodist Church, College Avenue, Bluefield, VA

Sunday, April 14: Festival Finale: Knoxville Symphony Chamber Orchestra Featuring Pavlina Dokovska, Sharin Apostolow and SWCC Community Chorus 4:00 p.m., SWCC King Community Center

Monday, April 15: Hot Club of San Francisco: 1:00 p.m.: Gypsy Jazz for Young Audiences Richlands Middle School

Tuesday, April 16: Hot Club of San Francisco: 10:30 a.m.: THERE IT IS, Bus in Buchanan County

Tuesday, April 16: 7:30 p. m.: Hot Club of San Francisco: Cinema Vivant:

An early 20th century European Gypsy tradition with live gypsy swing and black and white silent films

Wednesday, April 17: Hot Club of San Francisco, 10:00 a.m.: THERE IT IS, Bus in students OR: Gypsy Jazz for Young Audiences (take to school)

Schedule, events and performances may change. Please contact 276-964-7348 for

confirmation of the final Festival schedule.
The Festival brochure will be mailed in early March.

Monday, April 15:

Tuesday, April 16:

Tuesday, April 16:

Wednesday, April 17:

Hot Club of San Francisco: 1:00 p.m.: Gypsy Jazz for Young Audiences Richlands Middle School

Hot Club of San Francisco: 10:30 a.m.: THERE IT IS, Bus in Buchanan County

7:30 p. m.: Hot Club of San Francisco: Cinema Vivant. An early 20" century European Gypsy tradition with live gypsy swing and black and white silent films

Hot Club of San Francisco, 10:00 a.m.: THERE IT IS, Bus in students OR: Gypsy Jazz for Young Audiences (take to school)

Schedule, events and performances may change. Please contact 276-964-7348 for

confirmation of the final Festival schedule. The Festival brochure will be mailed in early March.

MONTHLY BANK BALANCES

September 30, 2018

Regular Account (206,080.74)

Honaker Library Donations 0.00

IDA Debt Reduction 1.00

Employee Insurance 1,069,812.52

Employee Claims Account 1,000.00

Knox Coal Insurance Fund 414.84

Russell Co. Housing Fund 4,424.36

School Textbook 72,242.03

Sheriff Domestic Violence 2,687.12

Petty Cash Treasurer 658.00

Sheriff Seized Assets 290,821.68

Sheriff Restitution 7,901.29

Sheriff Forfeited Assets 7,052.80

Comm Attorney Forfeited Assets 30,713.37

Sheriff Federal Forfeited Assets 21,432.05

Comm Attorney Fed Justice Forfeited Assets 262,558.32

Commonwealth Attorney Abanoned Property 500.00

Sheriff Federal Justice Forfeited Assets 52,851.29

SSI Recipients 0.00

First Sentinel Bank 1,000.00

Bank of Honaker 1,000.00

New Peoples Bank 1,000.00

Certificates of Deposit General 49,575.00

Treasurer’s Money Market 3,570,020.06

Certificate of Deposit Library Donations 24,788.80

Certificates of Deposit Knox Creek Ins. 0.00

Certificate of Deposit Employee Insurance 0.00

Total Cash In Bank 5,266,373. 79

Cash In Office 1,600.00

Petty Cash 100.00

TOTAL CASH 5,268,073.79

MONTHLY BANK BALANCES

September 30, 2018

Regular Account (206,080.74) Honaker Library Donations 0.00 IDA Debt Reduction 4,00 Employee Insurance 4,089,812.52 Employee Claims Account 1,000.00 Knox Coal Insurance Fund 414.84 Russell Co, Housing Fund 4,424.36 School Textbook 72,242.03 Sheriff Domestic Violence 2,687.12 Petty Cash Treasurer 658.00 Sheriff Seized Assets 290,821.68 Sheriff Restitution 7,901.29 Sheriff Forfeited Assets 7,052.80 Comm Attorney Forfeited Assets 30,713.37 Sheriff Federal Forfeited Assets 21,432.05 Comm Attorney Fed Justice Forfeited Assets 262,558.32 Commonwealth Attorney Abanoned Property 500.00 Sheriff Federal Justice Forfeited Assets 52,851.29 SSL Recipients 0.00 First Sentinel Bank 4,000.00 Bank of Honaker 1,000.00 New Peoples Bank. 7,000.00 Certificates of Deposit General 49,575.00 Treasurer’s Money Market 3,570,020.06 Certificate of Deposit Library Donations 24,788.80 Certificates of Deposit Knox Creek Ins. 0.00 Certificate of Deposit Employee Insurance 0.00 Total Cash In Bank 5,266,373.79 Cash In Office 1,600.00 Petty Cash 400.00 TOTAL CASH 5,268,073.79

ACCOUNT Cash in Office Cash in Bank Pettv Cash General Fund Sheriff Jn State Trio Sheriff Dare Fund Sheriff Seized Assets Sheriff Restitution Sheriff Forfeited Assets Comm Attorney Forfeited Assets Honaker Library Donations Russell Countv Housing Fund Sheriff Federal Forfeited Assets Sheriff Domestic Violence Comm Attorney Abanoned Prop Comm Attornev Fed Justice Sheriff Fed Justice Forfeited Social Services SwvaAsap Coal Road Improvement CSA School Fund School Food School Textbook Regional Adult Education Pettv Cash Treasurer Litter Fund Trash Pickup Current Credit Current Debit Title XX SS! Recipients Damage Stamo Fund IDA Debt Reduction Vallev Heights Dante Sewer Employee Health Insurance Employee Insurance Claims Law Library Soecial Welfare Housing Fund #2 Russell Co Health & Fitness Cannery WIB Total

DATE DEBIT

1,600.00 5,266,373.79

100.00

5,268,073.79

September 30, 2018

CREDIT

924,457.08 30,042.35

100.00 290,821.68

7,901.29 7,052.80

30,713.37 24,783.87 4,424.36

21,432.05 2,687.12

500.00 262,558.32

52,851.29 1232,549.09)

17,037.60 151,898.52

1591,696.23) 2,520,315.89

173,297.53 72,242.03

300,513.24 658.00

119,983.65) (0. 79) 14.44

11,321.05 0.00

2,823.98 1.00

50,651.79 49,575.00

1,070,227.36 1,000.00

48,629.61 47, 166.74

7,700.00 82, 153.24

(86,443.16) 168,805.89)

5,268,073.79

DATE September 30, 2018 ACCOUN DEBIT CREDIT Cash in Office 7,600.00 ‘Cash in Bank 5,266 ,373.79 Petty Cash 100.00 ‘General Fund 924,457.06 Sheriff In State Trip 30,042.35 Sheriff Dare Fund 700.00 Sheriff Seized Assets 290,821.68 ‘Sheriff Restitution 7,901.29 ‘Sheriff Forfeited Assets 7,052.60 ‘Comm Attomey Forfeited Assets 30,713.37 Honaker Library Donations 24,783.87 Russeli County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 21,432.05 Sheriff Domestic Violence 2,087.12 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justi 262,558.32 ‘Sheriff Fed Justice For 52,851.29 ‘Social Services (232,549.09) ‘Swva Asap 17,037.60 ‘Coal Road Improvement 751,898.52 CSA (697,696.23) School Fund 2,520,315.89 School Food 173,287.53 ‘School Textbook 72,242.03 Regional Adult Education 300,513.24 Petty Cash Treasurer 658.00 ier Fund Trash Pickup (79,983.65) ‘Current Credit (0.79) Current Debit 1444 Title XX 77,521.05 ‘SSI Recipients 0.00 Damage Stamp Fund 2,823.98 IDA Debt Reduction 4.00 Valley Heights 50,651.79 Dante Sewer 49,575.00 ‘Employee Health Insurance 7,070,227.36 ‘Employee Insurance Claims 4,000.00 Law Library 78,628.64 ‘Special Welfare 47 166.74 Housing Fund #2 7,700.00 Russell Co Health & Fitness 82,153.24 ‘Cannery (86,443. 16) ‘WIB (68,805.89) Total 5,268,073.79 5,268,073.79

September 13, 2018

The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 13, 2018, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT:

ABSENT:

STAFF:

Ernie McFaddin, Chairman Richard Lockridge, Vice Chai1man Carlton Elliott, Secretary Roger Sword, Member David Mullins, Member Jarred Glass, Member Tony Dodi, Member Mike Hincher, Member

Scott Gilmer, Member

Katie Patton, Attorney

The Chairman called the meeting to order at 5:33 P.M.

Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Richard Lockridge, second by David Mullins and

duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 9, 2018.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

FINANCIAL REPORT Upon motion made by Roger Sword, second by Richard Loclaidge, and duly

approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of September 13, 2018.

The Vote was:

September 13, 2018

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on September 13, 2018, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT: Emie McFaddin, Chairman Richard Lockridge, Vice Chairman Carlton Elliott, Secretary Roger Sword, Member David Mullins, Member Jarred Glass, Member Tony Dodi, Member Mike Hincher, Member

ABSENT: Scott Gilmer, Member STAFF: Katie Patton, Attorney The Chairman called the meeting to order at 5:33 P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Richard Lockridge, second by David Mullins and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of the August 9, 2018.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi

Absent: S. Gilmer Nay: None

FINANCIAL REPORT Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of September 13, 2018.

‘The Vote was:

September 13, 2018

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

PUBLIC COMMENT No Comments

ATTORNEY’S REPORT No report

CHAIRMAN’S REPORT The Chairman presented the progress of the DSS relocation to the

government center. The projected cost of the remodel is approximately $400,000.00. FB&T is offering to loan the money at 4.6% for a 6-year period.

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing The Chairman to secure financing from a lending institution for the DSS construction project and authorizing The Chairman to sign any and all documents relating to the DSS construction project.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

The CPRWMA has occupied office space in the government center and a lease agreement with the authority must be approved.

Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the lease agreement with CPR WMA for a term of 3 years.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

September 13, 2018

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

PUBLIC COMMENT No Comments

ATTORNEY’S REPORT No report

CHAIRMAN’S REPORT The Chairman presented the progress of the DSS relocation to the government center, The projected cost of the remodel is approximately $400,000.00. FB&T is offering to loan the money at 4.6% for a 6-year period.

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing The Chairman to secure financing from a lending institution for the DSS consiruction project and authorizing The Chairman to sign any and all documents relating to the DSS construction project.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

The CPRWMA has occupied office space in the government center and a lease agreement with the authority must be approved.

Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the lease agreement with CPRWMA for a term of 3 years.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: $. Gilmer

Nay: None

September 13, 2018

The USDA grant for the revolving loan fund must have a resolution adopted to complete the grant process.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the resolution presented by The Chairman for the USDA revolving loan fund grant. (Resolution Attached)

The Vote was: Aye: R. Locla-idge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Tony Dodi, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chai1man to write a letter of support for a grant to VA Tech from the Tobacco Commission for a regional workforce analysis.

The Vote was: Aye: R. Loclaidge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Richard Locla-idge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Go Virginia’s grant application for a coal to graphene study.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Janed Glass, second by David Mullins, and duly approved by the Industt·ial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chai1man to write a letter of support for Dante Community Association’s grant application to AML.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi

September 13, 2018

The USDA grant for the revolving loan fund must have a resolution adopted to complete the grant process.

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the resolution presented by The Chairman for the USDA revolving loan fand grant, (Resolution Attached)

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

Upon motion made by Tony Dodi, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for a grant to VA Tech from the Tobacco Commission for a regional workforce analysis.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Go Virginia’s grant application for a coal to graphene study.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

Upon motion made by Jarred Glass, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to authorizing the Chairman or Vice-Chairman to write a letter of support for Dante Community Association’s grant application to AML.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi

Absent: S. Gilmer Nay: None

September 13, 2018

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia directing the Attorney to draft a Memorandum of Understanding with the Russell County PSA for pipe storage on Parcel# l l 7R2709B lD in the Industrial Park and authorize the Chairman to sign all related documents.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, directing the Attorney to draft a lease for the 911 Center with Russell County.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

CLOSED SESSION Upon motion made by Tony Dodi, second by Roger Sword and duly

approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Richard Lockridge, second by Mike Hincher, and

duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

September 13, 2018

Absent: S. Gilmer Nay: None

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, Virginia directing the Attorney to draft a Memorandum of Understanding with the Russell County PSA for pipe storage on Parcel # 117R2709B1D in the Industrial Park and authorize the Chairman to sign all related documents.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi

Absent: S. Gilmer Nay: None

Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, directing the Attorney to draft a lease for the 911 Center with Russell County.

‘The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D, Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

CLOSED SESSION Upon motion made by Tony Dodi, second by Roger Sword and duly approved by the Industrial Development Authority of Russell County, Virginia to enter Closed Session as permitted by, VA Code #2.2-3711 (1) Personnel. (5) Prospective unannounced industry (7) & (8) Legal Counsel.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Richard Lockridge, second by Mike Hincher, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

September 13, 2018

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Develop1nent Authority of Russell County, Virginia hereby

certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion. The Roll Vote Was:

Ernie Mcfaddin Yes Roger Sword Yes Carlton Elliott Yes Mike Hincher Yes Scott Gilmer Absent Jarred Glass Yes Tony Dodi Yes David Mullins Yes

Richard Lockridge Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Loclaidge, second by Roger Sword, and duly

approved by the Industrial Development Authority of Russell County, modifying the standing resolution, removing the max limitation of 12 meetings for member reimbursement for official representation of the IDA, pursuant to VA Code #15.2- 4904 sub section D.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, approving the Memorandum of Agreement with the TDEC Corporation locating in the government center, and authorizing the Chairman to sign all documents relating to this project.

The Vote was: Aye: R. Locla·idge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

September 13, 2018

The Vote was:

Aye: R. Lockridge, R. Sword, C, Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION ‘The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Emie McFaddin Yes Roger Sword Yes Carlton Elliott Yes Mike Hincher Yes Scott Gilmer Absent Jarred Glass Yes Tony Dodi Yes David Mullins Yes

Richard Lockridge Yes

MOTIONS FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, modifying the standing resolution, removing the max limitation of 12 meetings for member seimbursement for official representation of the IDA, pursuant to VA Code #15.2- 4904 sub section D.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S, Gilmer

Nay: None

Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, approving the Memorandum of Agreement with the TDEC Corporation locating in the government center, and authorizing the Chairman to sign all documents relating to this project.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

September 13, 2018

Nay: None

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, moving to amend the bylaws to give the Chairman the continuing authority to sign any and all documents of any kind, including but not limited to contracts, deeds, deeds of trust, promissory notes, memorandums of understanding, moral obligations in connection with projects that have been approved by the Industrial Development Authority.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, authorizing the Attorney to write a summary of the motel agreement and to include provisions for default and remedies.

The Vote was: Aye: R. Lock1idge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

ADJOURNMENT Upon motion made by Roger Sword, second by Mike Hincher, and duly

approved by the Industrial Development Authority of Russell County, Virginia adjoruning this meeting at 9:46 PM.

The Vote was: Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer Nay: None

September 13, 2018

Nay: None

Upon motion made by Richard Lockridge, second by Tony Dodi, and duly approved by the Industrial Development Authority of Russell County, moving to amend the bylaws to give the Chairman the continuing authority to sign any and all documents of any kind, including but not limited to contracts, deeds, deeds of trust, promissory notes, memorandums of understanding, moral obligations in connection with projects that have been approved by the Industrial Development Authority.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: 8. Gilmer

Nay: None

Upon motion made by Mike Hincher, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, authorizing the Attorney to write a summary of the motel agreement and to include provisions for default and remedies,

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

ADJOURNMENT Upon motion made by Roger Sword, second by Mike Hincher, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:46 PM.

The Vote was:

Aye: R. Lockridge, R. Sword, C. Elliott, D. Mullins, J. Glass, M. Hincher, T Dodi Absent: S. Gilmer

Nay: None

RESOLUTION OF GOVERNING BODY OF The Industrial Development Authority of Russell County, Virginia

. The Governing Body of the Industrial Development Authority of Russell County, Virginia, consisting of 9._ members, in a duly called meeting held on the "13 day of::'.,…+ … ,p,-, 2018 at which a quorum was present, RESOLVED as follows:

BE IT HEREBY RESOLVED that, in order to facilitate obtaining financial assistance through a Rural Business Development Grant from the USDA, Rural Development, in order to provide financing to small and emerging businesses in Russell County, Virginia, the governing body does hereby adopt and abide by the covenants contained in the following agreements:

  1. “Letter of Conditions”, dated July 11, 2018.
  2. scope of Work,
  3. Perm RD 1942-46, “Letter of Intent To Meet Conditions”
  4. Form RD 1940-1, “Request For obligation of Funds”
  5. Porm RD 400-1, “Equal Opportunity Agreement”
  6. Form RD 400-4, “Assurance Agreement”
  7. Form AD-1047, "Certification Regarding Debarment, Suspension, and

other responsibility Matters-Primary covered Transactions• 8. Form AD-1049, "Certification Regarding Drug-Pree Workplace

Requirements (Grants)" 9. RD Instruction 1940-Q, Exhibit A-1, "Certification for Contracts,

Grants, and Loans Regarding Lobbying" 10. SF-LLL, “Disclosure Form to Report Lobbying”

BE IT FURTHER RESOLVED that the Chairman of The Industrial Development Authority of Russell County, Virginia, be authorized to execute, on behalf of the governing board, the above agreements and to execute such other documents including, but not limited to, debt or grant instruments and security instruments as may be required in obtaining the said financial assistance.

Thie Resolution, along with a copy of the above-named documents, is hereby entered into the permanent minutes of the meeting of this Committee.

The Industrial Development Authority of Russell County, Virginia

Attest:

CERTIFICATION

I hereby certify that the above resolution was duly adopted by the ,. 11111111 11

~of 1<…,sc-"lt CGt,1•]1y , in a duly assemble~,0-:.~.~!~.‘’, meeting on the f~ day of :?,-e>-t- , 2018. ~<§.“.>~of\ pl?o’•,<J<. -::_ /i~ ~~ ’ ·{;<J·o” ~ … ~- ufr~c~ ~!(~SEAL~°)

:. 0:.:. :n~ -:.v.-… ~-·,!ii;:>, ‘, <.(?, ".’.‘IRG\’~~:·· ~-,•

•, o>17 … ~·~, , .1HJ * ‘\•’ , ,.,

RESOLUTION OF GOVERNING BODY OF The Industrial Development Authority of Russell County, Virginia

The Governing Body of the Industrial Development Authority of Russell County, Virginia, consisting of G members, in a duly called

meeting held on the (3 day of Szptube 2018 at which & quorum was present, RESOLVED as follows:

BE IT HEREBY RESOLVED that, in order to facilitate obtaining financial assistance through a Rural Business Development Grant from the USDA, Rural Development, in order to provide financing to small and emerging businesses in Russell County, Virginia, the governing body does hereby adopt and abide by the covenants contained in the following agreements:

1, “Letter of Conditions", dated guly 11, 2018.

  1. Scope of Work,

  2. Form RD 1942-46, “Letter of Intent To Meet Conditions”

4, Form RD 1940-1, "Request For Obligation of Funds”

  1. Form RD 400-2, “Equal Opportunity Agreement”

  2. Form RD 400-4, “Assurance Agreement”

  3. Form AD-1047, “Certification Regarding Debarment, Suspension, and other responsibility Matters-Primary Covered Transactions”

  4. Forn AD-1049, “Certification Regarding Drug-Free Workplace Requirements (Grants)”

  5. RD Instruction 1940-0, Exhibit A-1, “Certification for Contracts,

Grants, and Loans Regarding Lobbying” 10. SF-LLL, “Disclosure Form to Report Lobbying”

BE IT FURTHER RESOLVED that the Chaixman of The Industrial Development Authority of Russell County, Virginia, be authorized to execute, on behalf of the governing board, the above agreements and to execute euch other documents including, but not limited to, debt or grant instruments and security instruments as may be required in obtaining the said financial assistance.

‘This Resolution, along with a copy of the above-named documents, is hereby entered into the permanent minutes of the meeting of this Committee.

The Industr: Devel wnt Authority of Russell County, Virginii Attest: Of 3/13 ey: £7 Ae Pel Charewan

CERTIFICATION

Z hereby certify that the above resolution wae duly adopted by the |

IDA of Russell Covoty . in a duly assembled. meeting on the }% day of Sret —, 2018. * eS

RUSSELL COUNTY P.S.A.

MONTHLY BOARD MEETING OCTOBER Jl5, 2018

RUSSELL COUNTY P.S.A.

MONTHLY BOARD MEETING OCTOBER 15, 2018

RUSSELL COUNTY P.S.A. Monthly Meeting - The Board of Director

October 15, 2018

AGENDA I . Call to Order

  1. Welcome-

  2. Visitors: Rita Baker & James Baker with T &L

  3. Pledge of Allegiance

  4. Minutes of September 2018

  5. Financial Report - Harvey Hart

General Acct (Register: 1010) Sept 2018 Check# Environmental Waste Acct. (Register 1060) Sent 2018 Check# Long Term Operating Debt Acct Sept 2018 Check# NPB CD# 12020 Sept 2018 NPB CDD # 98737 Sept2018

Equipment Replacement Sept 2018

  1. Profit & Loss Review ----'~~"--------~

  2. Water Loss Review —“”‘’-‘-“”-’-'----------

  3. Past due Water Customers ,R"“ev-'-'i”'ew=-------

PROGRESS REPORT ON WATER PROJECTS:

20255 120

I. Rt. 656 (Creekside Dr.)-Installed 40’ of6" line; (4) meters; (1) hydrant.

20295 $ 121 $

1104 $ $

$ $

  1. Tunnel Rd/Thompson Creek - Installed (1) meter and done clean up. Project is complete.

2,848.38 233,369.16

3,822.4 68,064.60 92,554.74 4,202.20

  1. Town of Cleveland - No work done on project since last reported. Still need to install a yard hydrant, tie meter into a house and pave.

  2. Fincastle Estates - Installed 1,120’ of 8" line.

New Business:

  1. Have (2) office trailers and old Loader to put up for seal bids to sell.

  2. Letter for County (RCBOS) to acquire the RCPSA building at 7341 Swords Creek Rd

  3. Purchase of a new Excavator

Old Business:

Next board meeting November 19, 2018 - 6:00 pm - 137 Highland Dr. Lebanon, VA.

RUSSELL COUNTY P.S.A. Monthly Meeting - The Board of Director October 15, 2018

AGENDA

  1. Call to Order

  2. Welcome -

  3. Visitors: Rita Baker & James Baker with T&L

  4. Pledge of Allegiance

  5. Minutes of September 2018

  6. Financial Report ~ Harvey Hart General Acct (Register: 1010) Sept 2018 | Check # [20255 [20295 [$2,848.38 Environmental Waste Acct, (Register 1060) | Sept 2018_|Check# [120 [121 _ | $283,368.16 Long Term Operating Debt Acct Sept 2018 | Check # 11048 3,822.4 NPB CD # 12020 Sept 2018 $68,064.60 NPB CDD #98737 Sept 2018 $92,554.74 Equipment Replacement Sept 2018 $4,202.20

  7. Profit & Loss Review

  8. Water Loss Review

  9. Past due Water Customers Review PROGRESS REPORT ON WATER PROJECTS:

  10. Rt. 656 (Creekside Dr.) ~ Installed 40° of 6” line; (4) meters; (1) hydrant.

2, Tunnel Rd/Thompson Creek ~ Installed (1) meter and done clean up. Project is complete.

  1. Town of Cleveland — No work done on project since last reported, Still need to install a yard hydrant,

tie meter into a house and pave.

  1. Fincastle Estates - Installed 1,120” of 8” line.

New Business:

  1. Have (2) office trailers and old Loader to put up for seal bids to sell.

  2. Letter for County (RCBOS) to acquire the RCPSA building at 7341 Swords Creek Rd

  3. Purchase of a new Excavator

Old Business:

Next board meeting November 19, 2018 - 6:00 pm - 137 Highland Dr. Lebanon, VA.

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY Monthly Meeting of the Board of Directors

September 17, 2018

MEMBERS PRESENT MEMBERS ABSENT

Carter McGlothlin Clifford Hess Chris Dye Larry McGlothlin James Kiser Darrell Puckett Harvey Hart

Visitor’s: Rita Baker and James Baker with T&L

Meeting called to order by Clifford Hess at 5:55 p.m. Prayer: Rita Baker Pledge of Allegiance: James Kiser Minutes - August 2018- suspended reading - Motion to approve by Clifford Hess, second by James Kiser, motion passed Yay-6- Nay-0

Adjournment - Motion made by Jamie Kiser, second by Chris Dye at 6:25 pm

JFinancial Report: Financial Report given by Harvey Hart. Motion to approve by Darrell Puckett, second by James Kiser- Motion passed Yay-6 - Nay-0

Amendments to Agenda - Tabled Teddy Dye water bill - Chris Dye going to check about getting some help.

Operations Acct. Aug, 2018 Check# 20780

Environmental Waste Acct. Aug, 2018 Check# 120

Long Term Debt Acct Aug, 2018 Check#

NPB CD# 12020

NPB CD# 98737

REVIEWED: CHECKS: - Given by Harvey Hart - Reviewed by Board PROFIT AND LOSS: - Given by Harvey Hart - Reviewed by Board WATER LOSS: - Given by Harvey Hart- Reviewed by Board PAST DUE ACCT: - Reviewed by Board

PROJECT UPDATE:

Project update giving by Rita Baker on all projects.

20798

121

1104

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY Monthly Meeting of the Board of Directors

September 17, 2018

MEMBERS PRESENT MEMBERS ABSENT

Carter MeGlothlin Clifford Hess Chris Dye

Larry McGlothlin James Kiser Datrell Puckett Harvey Hart

Visitor’s: Rita Baker and James Baker with T&L

Meeting called to order by Clifford Hess at 5:55 p.m.

Prayer: Rita Baker

Pledge of Allegiance: James Kiser

Minutes — August 2018- suspended reading ~ Motion to approve by Clifford Hess, second by James Kiser, motion passed Yay-6 ~ Nay-0

Adjournment ~ Motion made by Jamie Kiser, second by Chris Dye at 6:25 pm

Financial Report:

Financial Report given by Harvey Hart,

Motion to approve by Darrell Puckett, second by James Kiser — Motion passed Yay-6 - Nay-0

Amendments to Agenda - Tabled Teddy Dye water bill - Chris Dye going to check about getting some help.

Operations Acct. Aug, 2018 Check # | 20780 20798 Environmental Waste Acct. Aug, 2018 Check# | 120 121 Long Term Debt Acct Aug, 2018 Check # 1104 NPB CD # 12020

NPB CD # 98737

REVIEWED:

CHECKS: ~ Given by Harvey Hart ~ Reviewed by Board

PROFIT AND LOSS: ~ Given by Harvey Hart — Reviewed by Board WATER LOSS: - Given by Harvey Hart ~ Reviewed by Board PAST DUE ACCT: - Reviewed by Board

PROJECT UPDATE:

Project update giving by Rita Baker on all projects.

Route 656 (Creekside Drive)-Installed 2,542’ of6" Line, 100’ of2" Line, (2) meters installed: Done paving

Thompson Creek/Tunnel Road - Have done paving. Still need to install (1) meter and do clean­ up.

Fincastle Project -Will Start project after Route 656/Creekside Drive & Thompson Creek/Tunnel Road projects are complete

Town of Cleveland - Have hooked up power, installed 1,350’ of 2" water/sewer line, (2) meters ( 5) yard hydrants installed.

Glade Hollow/Glade Hill -

NEW PROJECTS: Waiting on funding: Route 603 Tank to Arrowhead Subdivision

NEW BUSINESS: Motion to nominate Carter McGlothlin as Chairman - by James Kiser, second by Larry McGlothlin Yay-5 - Nay-0 (he will replace Donnie Christian who was not reappointed as a Board Member - also Donnie Christian will be removed as a designated signer of checks for RCPSA

Motion to nominate Clifford Hess as Vice Chairman - by James Kiser, second by Larry McGlothlin Yay-6 - Nay-0

Motion to nominate Chris Dye as Secretary /Treasurer - by Jam es Kiser, second by Larry McGlothlin Yay-6 - Nay-0

The Board members designated to sign checks for RCPSA: Carter McGlothlin - Chairman Clifford Hess - Vice Chairman Harvey Hart - Operations Manager

Carter McGlothlin going to set meeting with Budget Committee to see about equipment rates

Larry McGlothlin and Harvey Hart going to inventory equipment and replacement cost.

OLD BUSSINESS:

Next Board meeting October 17, 2018 6:00 pm- 137 Highland Dr. Lebanon, VA

Carter McGlothlin Chairman RCPSA

Route 656 (Creekside Drive) — Installed 2,542” of 6” Line, 100° of 2” Line, (2) meters installed: Done paving

Thompson Creek/Tunnel Road — Have done paving. Still need to install (1) meter and do clean- up.

Fincastle Project —Will Start project after Route 656/Creekside Drive & Thompson Creek/Tunnel Road projects are complete

Town of Cleveland — Have hooked up power, installed 1,350” of 2” water/sewer line, (2) meters (5) yard hydrants installed.

Glade Hollow/Glade Hill —

NEW PROJECTS:

Waiting on funding:

Route 603

Tank to Arrowhead Subdivision

NEW BUSINESS:

Motion to nominate Carter McGlothlin as Chairman — by James Kiser, second by Larry McGlothlin Yay-5 — Nay-0 (he will replace Donnie Christian who was not reappointed as a Board Member ~ also Donnie Christian will be removed as a designated signer of checks for RCPSA

Motion to nominate Clifford Hess as Vice Chairman — by James Kiser, second by Larry McGlothlin Yay-6 —Nay-0

Motion to nominate Chris Dye as Secretary /Treasurer — by James Kiser, second by Larry McGlothlin Yay-6 — Nay-0

‘The Board members designated to sign checks for RCPSA:

Carter MeGlothlin — Chairman

Clifford Hess — Vice Chairman

Harvey Hart — Operations Manager

Carter McGlothlin going to set meeting with Budget Committee to see about equipment rates

Larry McGlothlin and Harvey Hart going to inventory equipment and replacement cost.

OLD BUSSINESS:

Next Board meeting October 17, 2018 6:00 p m — 137 Highland Dr. Lebanon, VA.

Carter McGlothlin Chairman RCPSA

Russell County Public Service Authority - Operating Profit and Loss

September 2018

Total Jul - ::Sep, .<U’ID

Sep 2018 (YTD)

Income

4000.0 Water Revenue $89,275.68 $301,753.77

4100.0 Sewer Revenue $535.24 $1,832.78

4200.0 Trash Revenue $5,491.10 $22,289.28

4300.0 Hookup & Reconnect Revenue $201.78 $898.51

4400.0 Credit Card Fees $123.00 $456.00

4500.0 Job Income $3,500.00 $8,550.75

4600.0 Government Income (Reimbursement) $31,859.99 $89,667.42

4900.0 Other Operating Revenue $2,007.61 $25,508.88

Return Check/Return Check Fee $37.67

Sales of Product Income $286.64

Total Income $132,994.40 $451,281. 70

Cost of Goods Sold

5000.0 Water Purchase $28,112.42 $75,621.75

5100.0 Sewer Fees $814.86 $2,345.65

Cost of Goods Sold $0.00

Total Cost of Goo_ds Sold $28,927.28 $77,967.40

Gross Profit $104,067.12 $373,314.30

Expenses

2430.0 401 K Contributions $1,756.52 $5, 134.85

6030.0 Uniforms $256.88 $858.08

6050.0 Employee Health Insurance $5, 125.08 $14,664.44

6055.0 Health Insurance Credit $28.09 $83.56

6070.0 Retirement Plan $1,594.36 $4,084.59

6080.0 Short Term Disability $184.20 $489.68

6100.0 Insurance $5, 129.17 $5,787.68

6110.0 Telephone $2,398.75 $6,211.25

6120.0 Electric $93.54 $293.52

6120.3 Electric - Pumps $1,200.20 $5,340.80

6120.4 Electric -Tanks $53.15 $357.49

6130.0 Other Utilities $126.10 $202.20

6180.0 Chemicals $195.00

6185.1Samples-Pump1 $369.86

6185.2 Samples-Pump 2 $309.11

6185.5 Samples-Pump 5 $886.56

6185.6 Samples-Pump 6 $60.75

6185.7 Samples - Cleveland School $64.48

6185.8 Samples~ Thompson Creek $60.75

6190.0 Monitoring $119.70

Page 1of3

Russell County Public Service Authority - Operating

Profit and Loss

September 2018 Total Jul= Sep, 20 Sep 2018 (vTD) [income 4000.0 Water Revenue $69,276.65) $301,768.77| “4100.0 Sewer Revenue 3535.24] 1,652.73 4200.0 Trash Revenue 35,494.10] $22,289 28] 4300.0 Hookup & Reconnect Reventie $201 78 $608.51 “4400.0 Credit Card Foos BEE $456.00) “4500.0 Job Income $5,500.01 36,550.75| "4600.0 Government Income (Reimbursement) $5,850.09] 380,067 42 "4900.0 Other Operating Revenue $2,007.64 325,508.85) Return GheckiReturn Check Feo $57.67) Salos of Product income 9286 64 [Total Income $192,994.20) $454,261.70 [Cost of Goods Sold "5000.0 Water Purchase $28,112.49] 375.821-74 5100.0 Sewer Foes $614.65) 2368 Cost of Goods Sold 30.00] [Total Cost of Goods Sold $28,927.25] $77,967.40 [Gross Profit $104,067.12] $575,314.30] [Expenses 2430.0 401K Contributions $1755.52 35,134.68] '6030.0 Uniforms: $256.85] $858 6050.0 Employee Health insurance 36,125.08 314,066.44 {6056.0 Health Insurance Crodit $28.05] 383.56) 6070.0 Retirement Pian 31,504.36 $4084.59] (8080.0 Short Term Disability 318420) 3489.68] 6100.0 Insurance $128.17 $5,787.68 (6110.0 Telephone $2,398.76] $6,211.25 6120.0 Electric Ez $208.52) 120.3 Electric - Pumps $1,200.29 $6.540.89 120.4 Electric - Tanks 353.79 yee7.49 '6130.0 Other Utilities BE $202.20] 6160.0 Chemicals 319500] 6185.1 Samples-Pump 1 $368.8 6185.2 Samples-Pump 2 3308.17 6185.5 Samples-Pump 6 3986.56] 6185.6 Samples-Pump 6 '360.75| 6185.7 Samples - Clovoland School ea 6485.6 Samples - Thompson Creok 360.75] 190.0 Monitoring 5118.79]

Page 1 of 3

6200.0 Materials & Supplies $236.44 $1,524.37

6206.0 R&M Office $458.83 $855.83

6210.0 R&M System $2,461.20 $6,510.98

6210.1 R&M Pump 1 $190.04 $262.24

6210.2 R&M Pump 2 $3,850.00 $4,398.74

6210.5 R&M Pump 5 $16.17

6215.2 R&M Big A Tank $5.94 $12.23

6215.3 R&M Call Valley Tank (832) $5.14

6220.0 R&M Equipment $1,323.68 $2,234.42

6240.0 Gas, Oil, Grease $2,427.39 $6,049.91

6245.0 Vehicle/Equipment Tires $47.91

6260.0 Office Supplies $136.84 $23.89

6270.0 Postage & Delivery $1,047.55 $2,944.84

6300.0 Accounting Fees $475.00 $1,354.00

6320.1 Water Works Operation Swords Creek $3,614.35

6320.2 Water Works Operation Belfast $2,011.90

6320.5 Water Works Operation Hansonville $1,156.40

6320.6 Water Works Operation New Garden $365.60

6320.7 Water Works Operation Thompson Creek $23.60

6370.1 Rent- Lebanon Shop $514.00 $1,567.70

6420.0 Service Charges $327.50 $1,033.94

6430.0 Dues & Subscriptions $450.00

66000 Payroll Expenses $44, 188.38 $151,486.12

Director Fees $1,000.00 $3,000.00

Purchases $22,148.85

Reimbursements $83.20 $349.60

Total Expenses $76,672.03 $259,243.28

Net Operating Income $27,395.09 $114,071.02

Other Income

1255.0 Due To/From Construction Fund $3,072.57 $56,452.81

8000.1 Interest Income $466.60

Total Other Income $3,072.57 $56,919.41

Other Expenses

2300.0 N/P New Peoples Bank LC $214.90 $39,439.60

2510.0 NIP Swords Creek $3,609.00 $10,627.00

2610.0 NIP Drill Project $9,275.63

2612.0 NIP Miller Creek/Frank’s/Honeysuckle $6,925.21

2616.0 NIP Belfast $27,707.99 $27,707.99

2617 .o NIP Rosedale $31,776.61

2620.0 NIP Green Valley Estates $3,397.81

2630.0 NIP South River $1,523.98

2660.0 NIP Lynn Spring $543.00 $1,629.00

2930.0 NIP Green Valley West $17,662.75

2938.0 NIP Back Valley $5,420.45 $5,420.45

2939.0 N/P iPerl RRM $6,858.47

2940.0 NIP Rt 656 $10,389.02 $10,389.02

2982.0 Ally 2016 Chev $1,654.90

Page 2 of 3

6200.0 Materials & Supplies $336.44] $7524.57] {6208.0 REM Office 3458.85] $865.85] 6210.0 RAM System Boast 2 95,510.9 6210.1 REM Pump 1 $490.04 $282.24| 6210.2 RAM Pump 2 $3,850.00] 34,308.74| 6210.5 REM Pump 6 36.17| 6246.2 RAM Big A Tank $5.94] $12.23) 6216.3 RAM Call Valley Tank (832) 35.14) 6220.0 RAM Equipment 31,328.68] 32,234.42| "6240.0 Gas, Oil, Grease $2,427.39) $6,048.54 {6246.0 Vehiclo/Equipment Tires 347.5) 6260.0 Office Supplies $136.04] $25.85] 6270.0 Postage & Delivery $1,047.55] $2,044.84] 6300.0 Accounting Foes: $475.00] $1,354.09] (6820.1 Water Works Operation Swords Crook $8,814.35] 6320.2 Water Works Operation Belfast $2,047.99] 6320.5 Water Works Operation Hansonville $4,156.49] '6820.6 Water Works Operation New Garden $565.20] (6820.7 Water Works Operation Thompson Creek $23.60] 6370, Rent- Lebanon Shop 3544.09] 34,567.70) (6420.0 Service Charges $227.50] $1,033.84] (6430.0 Dues & Subscriptions $450.00] “66000 Payroll Expenses: 344,188.35 $161 486.12] Director Fees 1,000.0 $5,600.09] Purchases 922,148 89 Roimbursements 365.20] $349.69]

[Total Expenses $76,672.03] "$259,243.28

[Not Operating Income $27,395.09] 114,071.02]

[other income 1256.0 Due TolFrom Construction Fund $3,072.87 356,452.81 '8000.4 interest income $466.60]

[Total Other Income $3,072.87 356,919.44

[Other Expenses 2300.0 NIP New Peoples Bank LC $214.99] $30,439.60] 2510.0 NIP Swords Greek 55,608.09] $10,827.00) 7260.0 NIP Drill Project 39.275.65| 2612.0 NIP Miller CreekiFrank s/Honeysuckle 96,925.21 2616.0 NP Bolfast $27,707.99] $27,707 3% 2517.0 NIP Rosedale $51,778.65 2620.0 NIP Grean Valley Estates $3,397.84 2690.0 NiP South River $1,523.96] 2660.0 NIP Lynn Spring $543.00] $4,620.09] 2830.0 NIP Green Valloy West $17,662.75) 2938.0 NIP Back Valley 95,420.45] $5,420.45] 2839.0 NiP iPerl RRM 36,058.47| 2940.0 NIP RE 656 310,380 07 $10,380.02 2982.0 Ally 2076 Chev SEE

Page 2 of 3

2984.0 N/P Ally Truck (Operations) $589.45 $1,768.35

5235.0 Customer Deposit Refund $28.90 $137.06

5235.1 Customer Over Payment Refund $134.39

Total Other Expenses $48,502.71 $176,730.22

Net Other Income ($45,430.14) ($119,810.81)

Net Income ($18,035.05) ($5,739.79)

Accrual Basis

Page 3 of3

2884.0 NIP Ally Truck (Operations) $580.45] 31 768.3 235.0 Customer Deposit Refund $28.20] 3197.0 5236.4 Customer Over Payment Refund 3184

[Total Other Expenses $48,502.71 $176,780.22)

[Net Other Income (845,430.44 ($119,810.84)

Nat income ($48,036.05) (85,739.79)]

Accrual Basis

Page 3 of 3

Date Ref No. 09/01/2018 913473

09/04/2018

09/04/2018 090418

09/04/2018 090418

09/04/2018 E-090418

09/05/2018

09/05/2018 011528

09/0512018 020256

0910512018 020257

09/0512018 020258

09/0512018 020259

09/0512018 020260

09105/2018 020261

0910512018 020262

09/0512018 020263

09/0512018 020264

09105/2018 020265

0910512018 020266

0910512018 020267

09/05/2018 020268

09/0512018 020269

09/0512018 020270

09/0512018 020271

09/0512018 020272

0910512018 020273

09/05/2018 020274

0910512018 020275

0910512018 090518 llVIU.L;52aa477

0910512018 960

0910612018 <UL70519001

0910612018 6

09/0712018

09/07/2018 090718

0911012018

09/11/2018

09/11/2018 20217

0911112018 20218

09/1112018 20219

09111/2018 20220

0911112018 20221

09/1112018 20222

0911112018 20223

0911112018 20224

Operating Account Check Register 09/01/18 to 09/30118

Balance as of 10/12/18 $30,999 97 Payee Memo

AFLAC 1vons1ruc ion Lauor

RUSSELL COUNTY PSA - Honaker/General 4/22 CONSTRUCTION to 7/28/18

EPX

VRS

CARD SERVICES CENTER

NR

POSTMASTER-LEBANON Postage

APPALACHIAN POWER

CINTAS Dn.11::w rir·c lSr. vurr’L Y

CO., INC.

CORE & MAIN LP

EDILLON & COMPANY ,.,._ .1 … ~ I

SOLUTIONS

J & L ACCOUNTING SERVICE, INC.

L & M AUTO PARTS, LTD

LEBANON BLOCK & SUPPLY

NEW PEOPLES BANK

SARATOGA TECHNOLOGIES, INC. RUSS11

Sunset

TIME WARNER CABLE

TOWN OF HONAKER

Treasurer of Virginia

USA BLUEBOOK

VERIZON , 1 “”‘’ V"\L. vvn. I t:R

ASSOCIATION v1Ru1n11n. U I ILi 1 1 , ··-· SERVICE, INC.

W-L CONSTRUCTION & PAVING

PSN

JEAN PENLEY

NR

ALLY

NR DEBIT CARD

NR

NR

MICHAEL L. BALL P/R

RITA C. BOSTIC P/R

BRANDON GENT P/R

TRACY GRADY P/R

HARVEY HART P/R

CODY HESS P/R

TIMOTHY HONAKER P/R

JAMES HORN P/R

Page 1 of 3

Payment Deposit Balance $376.14 $13,286.56

$4,330.91 $17,617.47

$228.05 $17,389.42

$126.48 $17,262.94

$1,730.17 $15,532.77

$7,057.01 $22,589.78

$721.63 $21,868.15

$1,984.14 $19,884.01

$418.45 $19,465.56

$2,472.00 $16,993.56

$825.72 $16,167.84

$92.20 $16,075.64

$272.00 $15,803.64

$400.00 $15,403.64

$1,557.41 $13,846.23

$16.49 $13,829.74

$514.00 $13,315.74

$62.50 $13,253.24

$145.00 $13,108.24

$143.01 $12,965.23

$2,566.19 $10,399.04

$1,751.51 $8,647.53

$91.57 $8,555.96

$126.77 $8,429.19

$450.00 $7,979.19

$51.45 $7,927.74

$548.74 $7,379.00

$39.50 $7,339.50

$50.00 $7,389.50

$3,350.53 $10,740.03

$589.45 $10,150.58

$3,693.00 $13,843.58

$20.00 $13,823.58

$4,798.76 $18,622.34

$10,632.77 $29,255.11

$518.92 $28,736.19

$912.22 $27,823.97

$423.46 $27,400.51

$947.74 $26,452.77

$1,367.93 $25,084.84

$409.39 $24,675.45

$1,026.54 $23,648.91

$674.44 $22,974.47

Operating Account Check Register 09/01/18 to 09/30/18 Balance as of 10/12/18 $30,999.97

Date | RefNo. Payoo Momo Payment | Doposit_| Balance loeora01® [eiaa73 [AFLAC $976.14] $13,286. [Constrreten Tabor IRUSSELL COUNTY PSA- HonakerfGeneral 4/22 looroarzote |CONSTRUCTION lo 7816 $4390.01] $17,617.47] (deroaro01e [oo0s78 |EPX $226.05] 317,380.42 losroaraors fogoate vrs 3126.48] 317,262.04 lososa01e|e-090¢18 {CARD SERVICES CENTER $4,790.17] 316,552.77 oorasr2018 le 37057. 01] $22,680.79 losiosra018 {011628 [POSTMASTER LEBANON [Postage zara) 321,868.19 josrosraote [020266 JAPPALACHIAN POWER. 3,504.14) $10,894.04 losiosma01s [oz0267[CINTAS $410.45] $10,465.59) CIDRTED PIPE E SUPP lososiao1s_ozo2ss___|o., Inc. $2,472.01 $16,093.56 losresraots [020286 [CORE & MAINLP 3625.72] $16,167.64 Josrasmao16 [020260 | EDILLON & COMPANY 52.2 $16,076.64 TIVE TECHNOLOGY losiosvao18_foz02s1___ [SOLUTIONS $272.00] $15,803.64 josrosr20t8 [020262 | & . ACCOUNTING SERVICE, ING. $400.00] $15,403.64 fosrosiz0%8 Jo20263 _|L& MAUTO PARTS, LTD. 31,567.44 $19,846.23) fosrosr201 [020264 |LEBANON BLOCK & SUPPLY ‘164 $19,820.74) josrosr20% |o20z66 |NEW PEOPLES BANK. 3614: $19,515.74 fogrosraors [o2a266 _ |SARATOGA TECHNOLOGIES, INC.[RUSSI1 $62.50] $513,258.24 foarosrz0r8 [020267 |Sunsat $145.00) $513,108.24 josresraots |oec26s TIME WARNER GABLE 3143.01 $12,905.29 fosrosraots [020268 [TOWN OF HONAKER $2,566.19] $10,990.04 fosrosra0te [020070 [Freasurer of Virginia $1751.54 $8,047.53) fosresizote|o2ne71 ___JUSA BLUEBOOK $91.57 $9,555.96] josiosiaots [020272 _|VERIZON. 3126. $5,420.19 VIRGINIA RURAL WATER lowrosvzots _fozoz7s [ASSOCIATION $4604 37,979.19 7RGINIA UTILITY PROTECTION lososraots _fozoz74 [SERVICE, INC. $51.4 $7,927.74] josresraot8 [020276 |W. CONSTRUCTION & PAVING $510.74 $7,379.00 fosrosr20t8 Jososté [PSN $29.50 $7,308.60] TOBE lososraore|e60 |JEAN PENLEY $50,00| _ $7,988. [osroe/a0%8 lak "$8,360 59] $10,740.09] TOBTSOOT

joorosizot8 fo late. $9589.49] $10,190.58 ooro7a0%8 WR $5.008.00|_ $13,848.

losro7move [05078 JoEerr CARD Fy 545,625.59 joartora0t8 lark 34,708,760) _ $16,622.34) foarrw20%8 lak $10,692.77] $29,256.11 foortsrz0te [2oai7 MICHAEL L. BALL PR sea] $28,736.19) loarvaore [20218 RITA. BOSTIC Pe 3912.29] 327,023.87) josrrsr20t6 _|z0219 [BRANDON GENT Pie $423.46) $27,400.54 loo/t20%8 [20220 |TRACY GRADY Pe ‘3047-74 $26,452.77) losriwa01e _|2ozat HARVEY HART PIR $1.367-8 325,084.84 loerrtiz0t8 {20222 _|coDy HESS Pe $4085 324,676.45 foariva0ts [20223 [TIMOTHY HONAKER. PIR 37,026.54 $23,640.94 loorty2018 [20x24 [JAMES HORN Pe 3674.44] $22,074.47

Page 1 of 3

Date Ref No. Payee Memo Payment Deposit Balance

09/11/2018 20225 DAVID HUGHES P/R $1,053.08 $21,921.39

09/11/2018 20226 RHONDA L. LESTER P/R $948.59 $20,972.80

09/11/2018 20227 CARL RHEA P/R $241.85 $20,730.95

09/11/2018 20228 MR DAVID C ROBINSON P/R $808.55 $19,922.40

09/11/2018 20229 EARLY SAGE P/R $597.81 $19,324.59

09/11/2018 20230 LUTHER SAULS P/R $905.83 $18,418.76

09/11/2018 20231 BRAD SHORTT P/R $639.38 $17,779.38

09/11/2018 20232 GREGORY A. SIMERLY P/R $513.88 $17,265.50

09/11/2018 20233 EDNA F. VANCE P/R $956.53 $16,308.97

09/11/2018 20234 BLAKE YATES P/R $854.87 $15,454.10

09/11/2018 091118 NEW PEOPLES BANK $50.00 $15,404.10

09/12/2018 AfR $8,279.72 $23,683.82

09/12/2018 218 IRS Tax Payment $4,443.66 $19,240.16

09/12/2018 219 IRS Tax Payment $4,443.66 $14,796.50

09/13/2018 AfR $8,359.35 $23,155.85

09/14/2018 AfR $5,784.08 $28,939.93

09/14/2018 20235 JAMES KISER Director Fees $144.70 $28,795.23

09/14/2018 091418 VRS $126.48 $28,668.75

09/14/2018 DIANA MANN $100.00 $28,768.75

09/17/2018 AfR $12,693.64 $41,462.39

09/17/2018 4209 WAYNE DAVIS $200.00 $41,662.39

09/17/2018 020276 Carter McGlothlin Director Fees $200.00 $41,462.39

09/17/2018 020277 Chris Dye Director Fees $200.00 $41,262.39

09/17/2018 020278 Clifford Hess Director Fees $200.00 $41,062.39

09/17/2018 020279 Darrell W. Puckett Director Fees $200.00 $40,862c39

09/17/2018 020280 Larry A. McGlothlin Director Fees $200.00 $40,662.39

09/17/2018 091718 VRS $5,130.97 $35,531.42

09/17/2018 091718 DEBIT CARD $20.18 $35,511.24

09/18/2018 AfR $4,280.98 $39,792.22

09/18/2018 VISA DONNIE TACKETT $253.00 $40,045.22

09/19/2018 AfR $7,291 .71 $47,336.93

09/20/2018 AfR $6,982.32 $54,319.25

09/20/2018 092018 DEBIT CARD $20.00 $54,299.25

09/21/2018 AfR $8,964.47 $63,263.72 1 vonstrucuon

RUSSELL COUNTY PSA- LaborNisa Co. &Rt 09/21/2018 CONSTRUCTION 656 $7,281.86 $70,545.58

09/21/2018 RC BOS $31,859.99 $102,405.57

09/21/2018 020281 ANTHEM BCBS $349.60 $102,055.97

09/21/2018 020282 APPALACHIAN POWER $931.12 $101,124.85

09/21/2018 020283 BLUE MEDICARERX $50.70 $101,074.15

09/21/2018 020284 CINTAS $91.90 $100,982.25

09/21/2018 020285 COMMONWEALTH OF VIRGINIA 6167000 $851.33 $100,130.92

09/21/2018 020286 J & L ACCOUNTING SERVICE, INC. $400.00 $99,730.92

09/21/2018 020287 KRISTIN SALTZ $28.90 $99,702.02

09/21/2018 020288 Russell County Treasurer’s Office $277.42 $99,424.60

09/21/2018 020289 SARATOGA TECHNOLOGIES, INC. RUSS11 $62.50 $99,362.10 vV eUCILILl

09/21/2018 020290 AUTHORITY $19,757.58 $79,604.52

09/21/2018 020291 TOWN OF LEBANON $6,914.36 $72,690.16

09/21/2018 020292 VACORP $4,782.75 $67,907.41

09/21/2018 020293 NEW PEOPLES BANK $500.00 $67,407.41

Page 2 of 3

Dato [Ref No. Payee Meme Payment | Doposit_| Galanco oariteore [20225 DAVID HUGHES PR $4053.09] $21,921.35) foarivva0t8 [20226 [RHONDA LESTER. PIR $940.58] $20,972. fosnvaote [20227 [CARL RHEA. PR $244, $20,790.85] fosirwa0t8 [20228 MR DAVID C ROBINSON. Pre $3608.55] 319,922.4 josrrarz018 [20220 [EARLY SAGE [Pre $607.81] $10,324 errv7e0%8 [20230 ILOTHER SAULS [pre $505.83] $18,476.76] losrrreots [20234 [BRAD SHORTT pre 3635.54] $17,770.38) josriiva018 |20282 __ |GREGORY A. SIMERLY aa $610.89] $17,266.50) foartsvaois [20288 JEDNAF. VANCE PIR $3966,53) $16,308.87) leorrva01s [20234 [BLAKE YATES: PR $854.87) $16,464.1 [daritie018 [091118 |NEW PEOPLES BANK 350 $16,408.1 loorzre0te wR 627072) $23,668.80) josrizraor8 [aie IRS Tax Payment Saas 319,240.41 josrizraors [ate [IRS Tax Payment 34,448.65) $14,708. losriara0%e ma $6,360.35] $23,166. loartarante le $5,784.08] $28,998. josrraraote [20236 |JAMESKISER, Director Fees 314470) '$28,795.2 losrraraots jootaté VRS 3128.45] $28,668.7 losriaraote [DIANA MANN, $100.00) $26,768.7 foor7r20%8 le $72,008.64) _ $41,462. losriviaote [4208 WAYNE DAVIS $200.00) $47,602. foarr7a0té _|a20276 [Carter NcGiothin Director Fees $200.00] 347,462.39) loanote foa0a77 _|Chuis Dye Director Fees, $200.00] $47,262.30] joszmote [o2027e |cifford Hoss Director Fees $200.00] $47,062.39 losri7eo18 [o20278|Darrel W. Puckett Director Fees: $200: $40,862.29 losri7a0t8 [020280 [Larry A. MoGiothiin [Director Fees $200.00] $40,662 josrizizore losis [vas 35,130.97) $35,531.42] loari7aote_oet718 [DEBIT GARD. $20.14 $35,511.24) losreaois lak $4,780.56] $09,702.22] loorteaore [Visa [DONNIE TAGKETT $258.00] _ $40,045.22] loorisra01e lan 7.290-71] $47,996.99) josranra0%e IR $0,902.52] $54,010.26) Josranra018 joszore [DEBIT CARD $20. $54,200.25 losrata01s wR 38,964.47] $69,203.72) fearstraetor RUSSELL COUNTY PSA Labodvisa Co. art losatra018 CONSTRUCTION 656 $7,281.86] _ $70,545.59) losrot20%s IRcBoS. 391,880.06] 102,405.57] josretvaote _jo20261 INTHEM BOBS ELE ‘$102,065 97| fosretaot8 |o2022 [APPALACHIAN POWER. $081.19] ‘$101,124. fosretraot® [020263 |ALUE MEDICARERX, 360.70) ‘$101,074.41 loomeno1e —[o20266 [OINTAS oo 310,082.25] losrao01 [020285 [COMMONWEALTH OF VIRGINIA [6767000 $051.5 '$100,730.02 fosrava0te fo20286 | & L AGCOUNTING SERVICE, ING. $400.00] $99,730.99) fosretraot8 |oza267 | KRISTIN SALTZ $28.00) $09,702.02] fosrav20te [020286 |Russell County Treasurers Office $277.42) $99,424.60 fosrzta0te |o20260 [SARATOGA TECHNOLOGIES, ING.[RUSST1 $62.59 598,962.10 SWELL CO PUBLIC SERVICE

losretots_|ozo2so JauTHORITY. 19.767. $79,604.52 Josyat201s Jozoze1 }TOWN OF LEBANON, 36.014. '$72,680.1 fosratreote _|o202e2 [VACORP. $4,702,7 367,907.44 fosretrmoté |o2a203 [NEW PEOPLES BANK $500. $67,407.44

Page 2 of 3

Date Ref No. Payee Memo Payment Deposit Balance 09/21/2018 020294 BLUE MEDICARERX $110.30 $67,297.11

09/21/2018 092118 ANTHEM DENTAL $83.50 $67,213.61

09/2112018 092118 VERIZON WIRELESS $967.30 $66,246.31

09121/2018 W7828 AMERICAN EXPRESS $714.35 $65,531.96

0912412018 AfR $4,490.76 $70,022.72

09/2412018 092418 RURAL DEVELOPMENT $3,609.00 $66,413.72

09/25/2018 AfR $817.44 $67,231.16

09/25/2018 21300 MICHAEL L. BALL PIR $580.70 $66,650.46

0912512018 21301 RITA C. BOSTIC P/R $821.06 $65,829.40

09/25/2018 21302 BRANDON GENT P/R $421.88 $65,407.52

09/25/2018 21303 TRACY GRADY P/R $950.84 $64,456.68

09/25/2018 21304 HARVEY HART P/R $1,490.48 $62,966.20

09/2512018 21305 CODY HESS P/R $529.11 $62,437.09

09/25/2018 21306 TIMOTHY HONAKER PIR $1,029.74 $61,407.35

09/25/2018 21307 JAMES HORN P/R $687.84 $60,719.51

09/25/2018 21308 DAVID HUGHES P/R $1,116.82 $59,602.69

09125/2018 21309 RHONDA L. LESTER P/R $968.41 $58,634.28

09125/2018 21310 CARL RHEA P/R $351.28 $58,283.00

09125/2018 21311 MR DAVID C ROBINSON P/R $783.16 $57,499.84

09/25/2018 21312 EARLY SAGE P/R $575.94 $56,923.90

09/25/2018 21313 LUTHER SAULS PIR $899.58 $56,024.32

0912512018 21314 BRAD SHORTT PIR $606.60 $55,417.72

0912512018 21315 GREGORY A. SIMERLY PIR $512.32 $54,905.40

09/2512018 21316 EDNA F. YANCE PIR $943.32 $53,962.08

09125/2018 21317 BLAKE YATES PIR $854.86 $53, 107.22

0912612018 AfR $919.29 $54,026.51

0912612018 220 IRS Tax Payment $4,523.79 $49,502.72

09127/2018 AfR $1,125.55 $50,628.27

0912712018 221 VA Tax Payment $801.65 $49,826.62

0912712018 020295 M. Richard Epps, PC Brandon Gent $4,600.00 $45,226.62

0912812018 AfR $1,712.27 $46,938.89

0912812018 13266 VIRGINIA RESOURCES AUTHORITY $15,809.47 $31,129.42

0912812018 13267 VIRGINIA RESOURCES AUTHORITY $27,707.99 $3,421.43

09/28/2018 092818 RURAL DEVELOPMENT $543.00 $2,878.43

0912812018 092818 DEBIT CARD $20.10 $2,858.33

09128/2018 092818 NEW PEOPLES BANK $9.95 $2,848.38

Page 3 of 3

Dato | Ref No. Payee Memo Payment | Deposit_| Balance josiatraor [020204 [BLUE MEDICARERX $110.30 $67,297.44 fosratraore_foszi1e [ANTHEM DENTAL 383.50) 367,213.64 fowratraore [oe2i1e [VERIZON WiRELESS: 3067-20] $06,246.34 fosrzaizote |w7828 [AMERICAN EXPRESS. $714.36] $85,551.06] oaiearo018 AR $4,400,76| _ $70,022.72) losiaera0% [092416 | RURAL DEVELOPMENT 35,608; 366,413.72 losiasra01e IR Setr-<4l $67,231.16] losiasra01e [21900 [MICHAEL BALL PR 3580-70 366,660.48 josiasraote [2iaot IRITAG. BOSTIC. PIR $824.06] 365,820.41 oeiasrante [2902 JBRANDON GENT. lpm $421.86] 365 407.5 losiasrao1e [21903 [TRACY GRADY, [PR $950.84] 364,456. losiasraots [21904 [HARVEY HART. [PR $7,400.49) 362,008. josiasraots [21308 coy HESS Pr $520.11 362,497.01 josiasraote [21306 [TIMOTHY HONAKER PIR 31,020.74) '351,407.3 josiasraote [21907 [JAMES HORN PR 9687.04] 360,710.54 losrasrzore [21308 DAVID HUGHES PR 31,116.82] 368,602.69) fosrasrzote [21300 RHONDA LESTER Pi 3968.44 $65,604.21 josresraots [21310 [CARL RHEA PIR 3351.26] 358,288. fosrasraore [21st lhe DAVID C ROBINSON. PIR $783.16] $57,498.84) josrasraote|2i3i2__|EARLY SAGE PIR 3575.4] 356,923.00) fosrasraore [21313 LUTHER SAULS PIR 3800.58] 356,024.32) fosrasraore _[21st4 [BRAD SHORTT Pie $606.60] 355,417.72) fowrasiaote [21915 |GREGORY A. SINERLY PIR 3512.29] $54,005.40) losresiare [21316 IEDNA F. VANCE PR $943.9] $53,962.09) Josrsra01 _[21st7 BLAKE YATES: PR 854.8 $58, 107.2 josresra0%8 [Ae Foro 2e] $54,026.54 fosranra0t6 [220 IRS Tax Payment $423.79) $49,502. losiarraote we $4126,55] _ $50,628. foarazraote [aaa [VA Tax Payment $801 65] $40,626.62] loorarrao1e [020708 |W. Richard Epps, PO. [Brandon Gent 4,600.00) $45,226.62) oorear20%8 le SHTBDT| $40,998.89) losiaeao1s [14286 | VIRGINIA RESOURCES AUTHORITY $76,509.47] $31,129.42 fosraera0%e _[ra2e7 [VIRGINIA RESOURCES AUTHORITY | $27,707. $3,421.49) fowrsaraote _[oszeté [RURAL DEVELOPMENT $543.00] $2,878.43 losizera016 joazete (DEBIT GARD $20.1 $2,858.39 losraer2018 [02818 [NEW PEOPLES BANK 38. $2,848 38

Page 3 of 3

Date Ref No.

09/07/2018

09/14/2018

09/28/2018

Date Ref No.

09/12/2018 1006

09/12/2018 1361

09/12/2018 2995

09/19/2018 152

09/19/2018

09/21/2018 4457

09/26/2018 5023

09/28/2018 2159

09/28/2018 5778

Date Ref No.

09/28/2018

NPB CD #12020 Account Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $68,064.60 No Activity

NPB CD #198737 Account Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $92,891.28 No Activity

Environmental Waste Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $233 369 16 ’ Payee Memo

Long Term Debt Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $4 572 94 ’ Payee Memo

GARY STINSON

PAUL HARRIS

ALLEN FERRELL SANDERS

STEVE YOUNG

ALDEN ROWE

CHESTER YATES

KIRBY YATES

VERLIN HALE

SAMMY JONES

Payment

Payment

Equipment Replacement Acount Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $4,202.20 Payee Memo Payment

Sale of Scrap Steel

Page 1 of 1

Deposit Balance

$196.80 $228,430.50 $2,147.47 $230,577.97

$2,791.19 $233,369.16

Deposit Balance

$250.00 $1,572.94

$250.00 $1,822.94

$250.00 $2,072.94

$250.00 $2,322.94

$250.00 $2,572.94

$250.00 $2,822.94

$250.00 $3,072.94

$500.00 $3,572.94

$250.00 $3,822.94

Deposit Balance

$183.20 $4,202.20

NPB CD #12020 Account Register 09/01/18 to 09/30/18 Balance as of 10/12/18 $68,064.60 No Activity

NPB CD #198737 Account Register 09/01/18 to 09/30/18 Balance as of 10/12/18 $92,891.28 No Activity

Environmental Waste Account Check Register

09/01/18 to 09/30/18 Balance as of 10/12/18 $233,369.16 Dato__| Ref Ne. Payeo. ‘Meme Payment | Deposit | Balance foarorr2076 $196.60] $228,490. foartarzote $2,147.47] $290,577.97 foarzara0%8 $2,701.49] $293,360.1 Long Term Debt Account Check Register 09/01/18 to 09/30/18 Balanco as of 10/12/18 $4,572.94 Date [Ret No. Payee ‘Memo Payment [ Deposit_| Balance foariziaore [F008 [GARY STINSON $250.00] $1,672.04] foanzraote [126% [PAUL HARRIS, $250.00] $1,822.94] foartzraora [2008 [ALLEN FERRELL SANDERS $250.00] $2,072.94] fosrisraore [162 [STEVE YOUNG: $250.00] _ $2,922.94] loariera0t6 [ALDEN ROWE. $250.00] $2,572.04] fowrermore [4aa7. [CHESTER YATES. $250.00] $2,872.84] fosrasrzote [5028 IKIRBY YATES $260.00) $9,072.94] losraarzote [2180 IVERUIN HALE 3500.00] _ $9,572.04] lowreera01e|s77e. [SAMNY JONES $250.00) _ $9,822.04] Equipment Replacement Acount Check Register 09/01/18 fo 09/30/18 Balance as of 10/12/18 $4,202.20 Dato | Ref io. Payee Memo. Payment | Deposit nee [oananote [Salo of Serap Stool $165.20) $4,202.20]

Page 1 of 1

Russell County Public Service Authority - Construction Profit and Loss

September 2018

Total Jul - l:iep, 2u·18

Sep 2018 (YTD)

Income

4145.0 Contributions - Govt $11,077.21

4300.0 Loan Proceeds

4300.4 Route 656 $9,022.99 $36,837.54

4300.6 iPerl Radio Read Meters $6,282.01

4300.7 Thompson Creek/Tunnel Road $25, 107.50

Total 4300.0 Loan Proceeds $9,022.99 $68,227.05

4400.0 Misc. Income

4400.1 Misc. Projects $8,526.39 $37,263.98

4400.2 Sale of Supplies/Materials $210.00 $210.00

Total 4400.0 Misc. Income $8,736.39 $37,473.98

7200.0 Grant Contributions

7200.4 Route 656 $3,007.67 $12,279.18

7200.6 iPerl Radio Read Meters $1,570.51

  1. 7 Thompson CreeklTunnel Road $16,738.33

Total 7200.0 Grant Contributions $3,007.67 $30,588.02

Total Income $20,767.05 $147,366.26

Gross Profit $20,767.05 $147,366.26

Expenses

5500.0 Project Expenses

5510.0 Materials

5510.4 Route 656 $1,623.05

5510.8 Misc. Projects $127.44 $127.44

Total 5510.0 Materials $127.44 $1,750.49

5520.0 Salaries & Benefits

5520.4 Route 656 $14,364.19 $35,949.07

5520.5 Fincastle Estates $125.06 $125.06

5520.7 Thompson Creek/Tunnel Road $4,641.88 $25,346.77

6520.8 Misc. Projects $11,899.33 $34,347.90

Total 5520.0 Salaries & Benefits $31,030.46 $95,768.80

5530.0 Hourly Equipment

5530.4 Route 656 $10,945.33 $14,928.68

5530.7 Thompson Creek/Tunnel Road $1,978.78 $12,069.48

5530.8 Misc. Projects $2,334.29 $4,017.50

Total 5530.0 Hourly Equipment $15,258.40 $31,015.66

5540.0 Supplies/Miscellaneous

5540.4 Route 656 $2,338.55 $7,636.65

5540.5 Fincastle Estates $1,560.00 $1,560.00

5540.7 Thompson Creek/Tunnel Road $1,340.22 $2,390.36

Page 1of2

Russell County Public Service Authority - Construction Profit and Loss

September 2018 Total ‘Jul-Sep, 207 Sop 2018 (yD) income “#14500 Contributions - Govt S077 24 74300;0 Loan Proceeds “4300-4 Route 656 38,022.83 $36,887 6a 4300.6 iPerl Radio Read Meters $6,282.01 300.7 Thompson Creek/Tunnel Road $25,107.59 “otal 4200.0 Loan Proceeds $0,022.8 $68,227.05) “440010 tis. Income 4400.4 Mise. Projects 36,526.39] $57,263.88 “4400.2 Sale of Suppliasittaterials $210.09] $210.00] “Total 4400.0 Mise. Income $6,736.39] $97,473.98] "7200.0 Grant Contributions 7200.4 Route 686 $3,007.67 12,278.18) 7200.6 iPerl Radio Read Motors 31,670.54 7200.7 Thompson Greek/Tunnel Road 316,738.39] ‘otal 7200.0 Grant Contributions $3,007.67 $30,568.02) FFotal Income $20,767.05] $147,366.26 [Gress Profit $20,767.05] $147 366.28 [Expenses 5600.0 Project Expenses 1510.0 Materials 3104 Route 656 $1,623.05 510.8 Mise. Projects Siar 3127-4 Total 5510.0 Materials ‘saraa] $4,760.49 3520.0 Salaries & Bonafits 5520.4 Route 656 14,368.19] $35,048.07] 155205 Fincastle Estates $125.09 3125.0 1520.7 Thompson Creek/Tunnel Road 34664 89] $25,348.77 3520.8 Mise. Projects 317,800.33 334,347. Total 8620.0 Salaries & Bonefits $54,090.44 $06,768.86) 8630.0 Hourly Equipment 3530-4 Route 656 $10,846.33] 314,928.68) 5530.7 Thompson GreelTunnel Road $4,978.78 12,060. 5530.8 Misc. Projects 32,5842 $4077.69 “Total 6580.0 Hourly Equipment $46,266.40] $31,075.66) 1540.0 Suppllesitiscellaneous 5540.4 Route 656 $2,836 $7,636.85 '5540.5 Fincastlo Estates $1,560.00 $1,560.09 540.7 Thompson Creek/Tunnel Road 3340.22] 92,300.35

Page 1 of 2

5540.8 Misc. Projects $3,383.09 $7,331.12

Total 5540.0 Supplies/Miscellaneous $8,621.86 $18,918.13

5590.0 Engineering

5590.4 Route 656 $500.00

5590.7 Thompson Creek/Tunnel Road $18,650.00

Total 5590.0 Engineering $0.00 $19,150.00

Total 5500.0 Project Expenses $55,038.16 $166,603.08

6000.0 Salaries ~ General Consruction $3,294.36 $9,764.31

6030.0 Uniforms $325.92 $1,338.30

6090.0 Contract Labor $75.00 $75.00

6101.0 Employee Screening $50.00

6120.0 Telephone Cell $1,311.69

6140.2 Electric Temp Office $27.89

6200.0 Supplies $33.50 $430.25

6220.0 Repair & Main!. $9,393.76 $12,485.97

6240.0 Gas, Oil, Grease $1,466.83 $9,642.64

6260.0 Office Supplies $24.03 $1,211.91

6270.0 Postage & Delivery $42.50

6340.0 Small Tools & Equipment $31.34 $163.84

6420.0 Finance/Service Charges $19.93 $206.82

6430.0 Dues/Subscriptions $225.00

6445.0 License/Tags/Inspections $16.00 $64.00

6446.0 Permit Fees $750.00

9001.0 Transfer Out To PSA $11,077.21

Total Expenses $69,718.83 $215,470.41

Net Operating Income ($48,951. 78) ($68,104.15)

Net Income ($48,951. 78) ($68, 104.15)

Accrual Basis

Page 2 of 2

6540.8 Misc, Projects $93,385.09] 97,331.19] Total 8540.0 Supplies/Miscelianeous $58,627.86] $18,918.19] 5680.0 Engineering

‘5590.4 Route 666 $3600.09) {8590.7 Thompson Creek/Tunnel Road '$48,650.00] Total 6590.0 Engineoring $0.09] $19,180.00] ‘Total 5600.0 Project Expenses $55,038.16) $166,603.08] (6000.0 Salaries - General Consruction $3,294.26] $0,764.31 "6030.0 Uniforms 3525.92] $1,308.30] 6080.0 Contract Labor $78.00] 376.00] {6104.0 Employee Screening $60.00] 6120.0 Telephone Celt 34,347.69] 6140.2 Electric Temp Office $27.89] 6200.0 Supplies $33.59] $4302 6220.0 Ropair & Maint. 30,598.76] $12,485.97] 6240.0 Gas, Oil, Grease 34,466.83] 39,642.64] 260.0 Office Supplies $24.03 S2tt8 6270.0 Postage & Delivery 342.50) 6340.0 Small Tools & Equipment $31.34 $163.84] 6420.0 FinancelService Charges $18.83 $208.82] (6430.0 Dues/Subscriptions $225.09) (6445.0 License/Tagsiinspections $46.0 96400 6446.0 Permit Fees $760.00] ‘9007.0 Transfer Out To PSA $44,077.)

[Total Expenses $69,718.89] $216,470.41]

INot Operating income ($48,951.72 ($68,104.18}|

Net income ($48,951.73 (868,104.18)

Accrual Basis

Page 2 of 2

Russell County PSA - Construction Outstanding Receivables as of 10/12/18

Description I Materials I Labor I Hourly Equip. I Supplies/Misc I Engineering Other !Total JO Route 656 0/0#24 o.oo .J§;4.Q7,SQ J.Oi9J.§t,3,s 5,771.92 500.00 o. .

Route 656 0/0#25 0.00 ·· >14;96.4.;tg ’ !li€l4.$!)‘3, 0.00 0.00 0.00 $24,011.02 Thompson Creek/Tunnel Rd 0/0#15 0.00 ;·~4’.?4.;§t. ‘1.:9]l[[8’ --134.-22 -18,650.00 - — 0.00 $25,197.67 Thompson Creek/Tunnel Rd 0/0#16 0.00 +.: A:ill.i!‘1I!l!l ·;§g§:.l\s 0.00 0.00 0.00 $5,237.41 Town of Cleveland Aug-18 I O.OOI . ‘.§,gQ2_~1’ff> t;!l99-~~J -1,409.81f"-- o.odl;. . . . ~~J;I~I $9,868.38 Town of Cleveland Sep-18 I o.oop 5,6§1.681 ·~\•1’]-~%1;11 258.231-- -6.00I O.OOI $7,042.04 Town of Cleveland Oct-18 I o.oot·> … :!'.$7-?‘i!l’.~li ; 1441771 O.OOI 0.001 O.OOI $6,052.60 county Projects I o.oor:D §;li!J.s,·@F<> :.•4;!J3,i§2.I o.ooT 0.001 0.001· $6,996.79 us Hwy/Hicks I -.-. 59~Vle5l . . 2.A:}Q1fl9-I J,94:!l,5JI … -. -5$9.!l~-- o.oor · nWstl- $6,ooo.oo Castlewood Main Meter Project I 0.00!’; •/!f$'t9.91 .·• ·1m?2.I o.oor-·- 0.001 --b.001-- $548.41 Castlewood Admin. Services 5/f4 to 8/24118-1 0.001. ·• 1Qi~iffI5-l 0.001 St:lifl -!J.OOI o.ooJ $10,959.26 Misc./Glenview/East Crossroads Meters I O.OOI O.OOI 0.00I O.OOI O.OOI 539ff59!-- $5,198.59

Total! $594.761 $76,094.31 I $28,835.501 $8,175.521 $19,150.00I $6,881.631 $139,731.72

!Total DuetoGEinlilra.1 ConstrµCfu>n - I $113;oo"T,54I

Page 1 of 1

Russell County PSA - Construction ‘Outstanding Receivables as of 10/12/18

Page 1 of 1

Description Wateriais Supplies/ifisc| Engineering [__Other [Total Route 656 DiD#24 0.00)" 5771.82 500.00] 00] $32,679.55] [Route 656 DID#25 0.00] 0.00 0.00] 0.09] $24,011.02 [Thompson Creek/Tunnel Rd D/DHAS 0.00) 734.22| 18,650.00] 0.00] $25,197.67 [Thompson Creek/Tunnel Rd D/D#T6 0.00} 0.00] 0.00) 0.00] $5,237.47 [Town of Cleveland Aug-18 0.00) 7408.81 0.00 B13] $9,868.38| [Town of Cleveland Sep-18 0.00] 258.23 0.00 0.00 $7,042.04] Town of Cleveland Oct-18 0.00). 0.00) 0.09] 0.09] $6,052.60] [County Projects 0.00) 0.00 0.00) 0.00) $6,996.79) US HwyHicks WATE) 2 E 359.83] 0.00] TEE $6,000.00] [Castiewood Main Meter Project 0.00[. 597.69] 40.72] 0.00 0.00 0.00] ‘$548.41 [Castlewood Admin. Services 5/14 to 82416 0.00). 10,897.75) 0.00) SE 0.00) 0.00) $70,959.26] IMisc./Glenview/east Crossroads Meters 0.00) 0.00) 0.00) 0.00] 0.00] 6,198.59] $5,196.69) Total $684.76| $76,084.31] $28,835.50| $8,175.52] $19,160.00] $6,881.63] __$139,731.72|

[Total Due to Generat Construction [S13,007.54]

Date Ref No.

09/04/2018 09/04/2018 3949

11::.-1 … …iiecK

09/14/2018 9.18.18

09/17/2018 3950

09/21/2018

09/21/2018 3951

09/21/2018 3952

09/21/2018 3953

09/21/2018 3954

09/21/2018 3955

09/21/2018 3956

09/21/2018 3957

09/21/2018 3958

09/21/2018 3959

09/21/2018 3960

09/21/2018 3961

09/21/2018 3962

09/21/2018 3963

09/21/2018 3964

09/21/2018 3965

09/21/2018 3966

09/21/2018 3967

09/21/2018 3968

09/21/2018 3969

09/21/2018 3970

09/21/2018 3971

09/21/2018 3972

09/21/2018 3973

09/21/2018 3974

09/21/2018 3975 t:.8 v116CK

09/21/2018 9.21.18

09/21/2018

09/21/2018

General Construction Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $16 745 94 . Payee Memo Payment

Russell County PSA - Operating Construction Labor $4,330.91

Cat Financial Commerical Account 6280-7300-0194-5146 $2,000.00

Kenny A. Taylor $75.00

RCBOS

D&R Enterprise, Inc. $600.00

Rogers Group, Inc. 37246661 $72.68

J&J Enterprlses $350.00 vonsuucuon LaborNisa Co. & Rt

Russell County PSA - Operating 656 $7,281.86

ARCET Equipment Co. $124.93

Jerry’s Truck Repair $100.00

TruckPro, LLC 254RU003 $102.93

Cintas $325.92

Russell Oil Co., Inc. $2,957.20

Wallace Hardware $65.90

HD Supply Construction and Industrial $63.81

Wytheville Office Supply, Inc. $43.96

Dominion Office $90.91

Fisher Auto Parts 741610 $202.60

Ditch Witch of Tennessee $757.85

Holston Medical Group $50.00

Honaker Tire $295.50

Wholesale Supply Group, Inc. 417595 $31.50

Core & Main $47.54

Jeff Stiltner $100.00

Carter Machinery Co., Inc. $29.11

Rogers Group, Inc. 37246661 $7.65

Cat Financial Commerical Account 6280-7300-0194-5146 $1,225.42

New Peoples Bank, Inc. 25042930 $396.36

Lebanon Block & Supply Co., Inc. 303343 $27.22

Verizon Wireless 713153824-00001 $1,268.05 t"(e1mu Lauor on t"(t 656 D/0#23 Re1mu equip on t"(t 65t D/0#23

Page 1 of 1

Deposit Balance

$6,590.55 $10,817.37

$6,486.46

$4,486.46

$4,411.46 $2, 145.84 $6,557.30

$5,957.30 $5,884.62

$5,534.62

($1,747.24)

($1,872.17)

($1,972.17)

($2,075.10)

($2,401.02)

($5,358.22)

($5,424.12)

($5,487.93)

($5,531.89) ($5,622.80)

($5,825.40)

($6,583.25)

($6,633.25)

($6,928.75)

($6,960.25)

($7,007.79)

($7,107.79)

($7, 136.90)

($7, 144.55)

($8,369.97)

($8,766.33)

($8,793.55)

($10,061.60)

$6,182.58 ($3,879.02)

$3,983.35 $104.33

General Construction Account Check Register

09/01/18 to 09/3018 Balance as of 10/12/18 $16,745.94 Baie [Ret No. Payee ‘iomo Payment | Doposit[ Balance ovosra0t $6,500.50] $10,817.37) losroaa0ts [300 Fussell County PSA - Operating [onstruction Labor $4,530.51 $6,406.46) E-check losriarzo1a_|0.18.18 _|Cat Financial Commerical Account _[6280-7300-0104-5148 | _ $2,000. $4,486.46) josrt7r2ote [3960 [Kenny A. Taylor $75. 34,417.49) foorat20%8 JRCBOS ‘S2ias.e4| $6,557.30) fosretaare [3067 [DaR Enterprise, inc. $00. $5,957.80] losratizore [aos [Rogers Group, inc. sradeos% $72, 35,884.62) loararr20t8 [3053 [Jes Enterprises $60. 195,594.62] [ConstrTetar LabouVisa Co. & Rt josrati2ote [3054 JRusset County PSA- Operating _|686 $7,281 ($1,747.24) josreirzote [ses JARGET Equipment Co, $24. (872.17) josrarraots [3066 [Jern’s Truck Repair $106. ($i,972.17) loeravra018 [3067 [TruckPro, LLG f254RU00S $102: ($2,075.10) oorar2018 {2058 [Cintas $826. ($2,401.02) losreto1s 206s [Russell O1Co., Inc. $2,967. ($5,958.22) losrar2018 [2060 [Wallace Hardware 305. ($5,404.12) looravva01e [2061 [HO Supply Construclion and industrial 303.84 ($5,487.03) loorata01e [a962 [wythevile Office Supply, In. $43.90] ($5,537.60) joorat/201e [3963 Dominion Ofc $90.94 ($5,522.80) fowratra0re [3006 Fisher Auto Parts [rat670 $202.60 (65,825.40) josratrat [3085 Ditch Witch of Tennessee $757 85] (88,585.25) josrarraore [3008 Holston Medical Group. $60.00) 196,693.25) fosratraot [3967 [Honaker Tre. 3295.50) 196,028.79) Josratraote [2068 [Wholesale Supply Group, ine [aires $31.59 ($6,060.26) fowratr2ore [3968 [Core & Main $47.64] {97,007.79} fowrerraote [3070 Neff Stiiner $100.00] (67,107.79) fosreta0re [3971 [carter Machinery 00. Ine. ‘320.4 ($7,136.80) fosreirzote [sora [Rogers Group, ine. $7.85 (97,144.55) fosrare0r8 —[3e7s. [Cat Financial Commerical Account 3225.42] ($8,280.97 loorata01e [sore [Now Peoples Bank, Inc $306.36] ($8,705.33 looretr20%8|3075 [Lebanon Block & Supply Co, We. s27.2a ($8,793.55) PE-onaek lootno1s|o21.18 [Verizon Wireless. {713189824-00001 $1,268.05] $10,061.60) [Rom Labor on RT loorata018 loroK2 $6,182.58) ($3,879. [Rein ERUp on RT losret2015 JovoRe3 $3,083.35] $104.9

Page 1 of 1

Date Ref No.

09/21/2018

09/21/2018 1092 09/21/2018 1093 09/21/2018 1094

09/21/2018

09/21/2018

Route 656 Project Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $47.80 Payee Memo

VRA Rogers Group, Inc. 37246661

Blevins Septic Service

W~L Construction & Paving, Inc. Re1mo Laoor on Kt ooo D/D#23

1Ke1mo equip on Rt 656 D/D#23

Payment

$1,128.64

$150.00

$586.09

$6,182.58

$3,983.35

Thompson Creek/Tunnel Road Project Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $47.80 No Activity

iPerl RRM Project Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $47.80 No Activity

Fincastle Estates Project Account Check Register 09/01/18 to 09/30/18

Balance as of 10/12/18 $450.10 No Activity

Page 1 of 1

Deposit Balance

$12,030.66 $12,078.46

$10,949.82

$10,799.82

$10,213.73

$4,031.15

$47.80

Route 656 Project Account Check Register

09/01/18 to 09/30/18 Balance as of 10/42/48 $47.80

Bato__[_Ret No. Payee ‘Memo Payment | Deposit _| Balance [oorzz0t6 VRA 512,030.66] _ 912,078.40] losrara018 [ro002 [Rogers Group, inc. [sraeeaet REC $10,940.07 losraia01 [1003 [Blevins Septic Service $160.00 $310,700.02 fosrava018 [1004 ]W-L Constuction & Paving, Ine 3586.08] 10,219.79

Rota Labor ov ATES} losrat2018 prowes $6,182.58) $4,031.16) imb Equip on RTE

losret2018 Jooues $3,983, sare

‘Thompson Creek/Tunnel Road Project Account Check Register 09/01/48 to 09/30/18 Balance as of 10/12/18 $47.80 No Activity

|Porl RRM Project Account Check Register 09/01/48 to 09/30/18 Balance as of 10/12/18 $47.60 No Activity

Fincastle Estates Project Account Check Register 09/01/18 to 09/30/18 Balance as of 10/12/18 $450.10 No Activity

Page 1 of 1

VIKl.:JINIA Ut.1-'AK I IVlt.I" I UI"" nt.HL In

DIVISION OF DRINKING WATER MONTHLY REPORT

Month /Year: September, 2018

A

B

c D

E

F

G

H

I

J

K

L

WATERWORK - Swords Creek -RCPSA

PWSID ID: 1167900

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

Gallons of water purchased from TCPSA-RAVEN/DORAN

Gallons of water purchased from HONAKER ELEM SCHOOL METER

Total gallons of water purchased (A + B )

Gallons of water sold to New Garden/Breezer’s Branch

AveraQe gallons/day placed into distribution system [C/days in month]

Gallons of water metered to customers - Swords Creek

Gallons of water metered for flushing, fire flow, etc.

Total gallons of water unaccounted for [C - (E+F)]

Apparent percent of water lost from the distribution system [100 H/C]

Number of connections

Averaae gallons/day per connection (F/J)

Estimated daily population served

Distribution system performance goals: less that 30 percent loss of water placed into the distribution system

. less than 150 gpd of water placed into the distribution system per connectirn

CHLORINE RESIDUAL (required 3 days/week)

DATE Mg/L DATE Mg/L DATE Mg/L

1 9 17 1.30-010

2 10 1.45 - 050 18

3 1.45-010 11 19 1.15-020

4 12 .40 - 020 20

5 1.42 - 020 13 21 1.05-050

6 14 .47 040 22

7 1.48 - 030 15 23

8 16 24 .78 - 030

4,030,000

143,949

4,173,949

347,762

139,132

3,614,911

559,038

13.39%

1299

2783

3248

Date Mg/L

25

26 1.05-010

27

28 .97 - 040

29

30

31

REMARKS (waterline breaks, consumer complaints, service conncetions made) (may be continued on back):

Signed Name: ------------------ Printed Name : Tracy Grady Title/Operator Class: ~O~p~e=ra=ti~on~s~~C=la=s=s~5

VIKGINIA DEFARIvieN | UF MEARE DIVISION OF DRINKING WATER MONTHLY REPORT

Month /Year: September, 2018 WATERWORK - Swords Creek -RCPSA, PWSID ID: 1167900

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

‘A___|Gallons of water purchased from TCPSA-RAVEN/DORAN 4,030,000 B___|Gallons of water purchased from HONAKER ELEM SCHOOL METER 143,949 C__ {Total gallons of water purchased (A + B) 4,173,949 D___ {Gallons of water sold to New Garden/Breezer’s Branch 347,762 E __ |Average gallons/day placed into distribution system [C/days in month] 439,132 F___|Gallons of water metered to customers - Swords Creek 3,614,914 G___|Galions of water metered for flushing, fire flow, etc. H___ [Total gallons of water unaccounted for {C - (E+F)] 559,038 1 Apparent percent of water lost from the distribution system (100 H/C] 13.39% J |Number of connections 1299 K_|Average gallons/day per connection (F/J) 2783 L___ [Estimated daily population served 3248

Distribution system performance goals: less that 30 percent loss of water placed into the distribution system less than 150 gpd of water placed into the distribution system per connectior

CHLORINE RESIDUAL (required 3 daysiweek)

DATE Ma/t_ DATE Magi DATE Mg/ Date. Magi

1 9 47 1.30 - 010 25

2 410 4.45 - 050, 18 26 4.05 - 010 3 1,45 - 010 ci 19 4.15 020 27

4 12 AO - 020 20 28 97-040 5 4.42 -020 13 24 1.05 - 050 29

6 44 47 040 22 30

zt 4.48 - 030 15 23 31

8 16 24 78-030

REMARKS (waterline breaks, consumer complaints, service conncetions made) (may be continued on back):

Signed Name:

Printed Name: Tracy Grady Title/Operator Class: Operations Class 5

VIRGINIA DEPARTMENT OF HEAL TH DIVISION OF DRINKING WATER

MONTHLY REPORT

Month /Year - September, 2018 WATERWORKS - BELFAST - RCPSA

PWSID ID: 1167051

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

A Gallons of water purchased from TCPSA- CLAYPOOL HILL

B Gallons of water purchased from TOWN OF LEBANON

c Total Gallons of water placed into waterworks [A+ B}

D Average gallons/day placed into distribution system [C/days in month]

E Gallons of water metered to customers -

F Gallons of water metered for flushing, fire flow, etc.

G Total gallons of water unaccounted for [C - E + Fl

H Apparent percent of water lost from the distribution system [100 G/C]

I Number of connections j Average gallons /day per connection (Ell}

K Estimated daily population served

Distribution system performance goals: .less that 30 percent loss of water placed into the distribution system .less than 150 gpd of water placed into the distribution system per connection

CHLORINE RESIDUAL (required 3 days/week}

BELFAST/ROSEDALE WATER WORKS DATE Mg/L DATE DATE Mg/L

1 9 17 1.42-010 2 10 1.40-010 18 3 1.41-010 11 19 1.30 - 020 4 12 1.43 -020 20 5 1.46 - 020 13 21 1.34-030 6 14 1.32 - 030 22 7 1.35-030 15 23 5 16 24 1.25 - 010

2,806, 100

0 2,806, 100

93,537

1,771,020

1,035,080

36.89%

695

2,548

1,575

Date Mg/L 25 26 1.30 -020 27 28 1.37 - 030 29 30 31

REMARKS (waterline breaks, consumer complaints, service connections made} (may be continued on back}:

Signed Name:-----------------­ Printed Name : Tracy Grady Title/Operator Class: Operations Class 5

VIRGINIA DEPARTMENT OF HEALTH DIVISION OF DRINKING WATER MONTHLY REPORT

Month ‘Year - September, 2018 WATERWORKS - BELFAST - RCPSA

PWSID ID: 1187051

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

‘A___|Gallons of water purchased from TCPSA - CLAYPOOL HILL 2,808,100

B__|Gallons of water purchased from TOWN OF LEBANON 0 C__ [Total Gallons of water placed into waterworks [A + B) 2,806,100 D__ Average gallons/day placed into distribution system [C/days in month) 93,537 E |Galions of water metered to customers - 4,771,020 F _ |Gallons of water metered for flushing, fre flow, ete. G [Total gations of water unaccounted for [C -E + F] 4,035,080 H___ Apparent percent of water lost from the distribution system [100 G/C] 36.89% |_|Number of connections 695 J TAverage gallons /day per connection (E/l) 2,548 K [Estimated daily population served 4,575

Distribution system performance goals:

Jess that 30 percent loss of water placed into the distribution system

Jess than 150 gpd of water placed into the distribution system per connection CHLORINE RESIDUAL (required 3 days/week)

BELFAST/ROSEDALE WATER WORKS DATE Mi. DATE DATE Nigh Date igi

i 9 17 742 - 010 25 2 io | 140-010 | 18 26 7.30 - 020 3 741-070 iT 79 730-020 27 4 i2_| 143-@0 | 20 28 737 - 030 5 746-020 13 24 7.34 - 030 29 6 14 | 432-030 [22 30. 7 7.35 - 030 15 23 3t é 16 24 728-010

REMARKS (waterline breaks, consumer complaints, service connections made) (may be continued on back):

‘Signed Name:

Printed Name: Tracy Grady Title/Operator Class: Operations Class 5

Month I Year: September, 2018

PWSID #: 1167275

Population Served: 225

No. Connections Served 90

RUSSELL COUNTY P.S.A.

WATER WORKS MONTHLY OPERATION REPORT

Green Vallev Estates Waterworks

Gallons of Water Pumpe

Water Loss:

321,313 Gallons of Water sold: 299,632

Well 27-A Well 30-C Master Date

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Totals 0 0 0

Operator in Responsible Charge: Tracy Grady Printed Name

Signature: Submit by the 1 Oth of the following month to:

Virginia Department of Health

Office of Drinking Water, Abingdon Field Office

454 East Main Street

Abingdon, Virginia 24210

CL2 CL2 Residual Sample Comments

0.42 0 10

0.38 0 20

0.40 0 30

0.41 0 10

0.60 0 20

0.58 0 30

0.37 0 10

0.39 0 20

0.40 0 10

0.37 0 20

0.35 0 30

0.44 010

WW License Class: --"'5-

Month / Year: September, 2018

PWSID Populati

RUSSELL COUNTY P.S.A.

WATER WORKS MONTHLY OPERATION REPORT

Green Valley Estates Waterworks

#1167275 ion Served: 225

No. Connections Served 80

Gallons of Water sold: 299,632

Gallons of Water Pumpe 321,313 Water Loss: 00% Well 27-A Well 30. Master cle ICl2 Residual Sample Date Comments

4 2 3 O42 O70 4 5 0.38 020 6 | 7 040 o30 8 9 10 0.41 010 44 12 0.60 020 13 14 088 730 15 16 17 0.37 010 18 419 0.39 020 20 24 0.40 010 22 23 24 (oki 020 25 26 0.35 030 27 28 0.44 010 29 30 34

[Totals 0 0 0

Operator in Responsible Charge:_Tracy Grady Printed Name

Signature:

Submit by the 10th ofthe folowing month to: Virginia Department of Health

Office of Drinking Water, Abingdon Field Office

454 East Main Street ‘Abingdon, Virginia 24210

WW License Class:__5.

VIRGINIA DEPARTMENT OF HEAL TH DIVISION OF DRINKING WATER

MONTHLY REPORT

Month /Year - September, 2018

A

B

c D

E

F

G

H

I

J

K

L

M

N

WATERWORKS: HANSONVILLE - RCPSA PWSID ID: 1167275

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

Gallons of water purchased from TOWN OF LEBANON

Galloons of water pumped from GREEN VALLEY ESTATES WELLS

TOTAL gallons of water placed in water works (a+b+c)

Average gallons/day olaced into distribution system [D/days in month]

Total gallons of water metered to customers - Hansonville

Total gallons of water metered to customers - Green Vally Estate

Total gallons of water metered to customers - Washington County

Gallons of water metered for flushing, fire flow, etc.

Total Gallons of water sold (E+F+G+H]

Total gallons of water unaccounted for

Apparent percent of water lost from the distribution system [100 J/C]

Number of connections

Average gallons/day oer connections l/L

Estimated daily population served

Distribution system performance goals: .less that 30 percent loss of water placed into the distribution system .less than 150 gpd of water placed into the distribution system per connection

CHLORINE RESIDUAL (required 3 days/week)

DATE Mg/L - Station # DATE Mg/L - Station # DATE Mg/L - Station #

1 9 17 .74-010

2 10 .58 - 010 18

3 .64 - 010 11 19 .59 - 020

4 12 .60 - 020 20

5 .63 - 020 13 21 .60 - 030

6 14 .61 - 030 22

7 .61 - 030 15 23

8 16 24 .58 - 010

Signed Name: Printed Name : Tracy Grady Title/Operator Class: ~O~p"'e"°’ra~ti~o~ns~~C~l~as=s~5

1,657,230

220,690

1,877,920

62,597

806,862

299,632

475,180

1,581,674

296,246

15.78%

392

4,035

980

Date Mg/L - Station #

25

26 .59 - 020

27

28 .97 - 030

29

30

31

VIRGINIA DEPARTMENT OF HEALTH DIVISION OF DRINKING WATER MONTHLY REPORT

Month /Year- September, 2018

WATERWORKS: HANSONVILLE -RCPSA PWSID ID: 1167275

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

A__|Gallons of water purchased from TOWN OF LEBANON 1,657,230 B___|Galloons of water pumped from GREEN VALLEY ESTATES WELLS 220,690 C__ [TOTAL gallons of water placed in water works (a+b+o) 4,877,920 D_ [average gallons/day placed into distribution system [D/days in month] 62,597 E_ [Total gallons of water metered to customers - Hansonville 806,862 F [Total gallons of water metered to customers - Green Vally Estate 299,632 G _ [Total gallons of water metered to customers - Washington County 475,180 H__|Gallons of water metered for flushing, fire flow, etc.

1 [Total Gallons of water sold (E+F+G+H} 4,581,674 [Total gations of water unaccounted for 296,246 K_ [Apparent percent of water lost from the distribution system [100 J/C] 15.78% L___|Number of connections 392 M__|Average gallons/day per connections i 4,035 N__ [Estimated dally population served 980

Distribution system performance goals:

Jess that 30 percent loss of water placed into the distribution system

less than 150 gpd of water placed into the distribution system per connection CHLORINE RESIDUAL (required 3 days/week)

DATE _| Mg/L - Station # | DATE | Mgil.- Station# | DATE | Mg/L-Station# | Date | Mg/L- Station # 4 9 7 74-010 25 2 10 58-010 18 26 59-020 3 64-010 4 49 59-020 27 4 12 60 - 020 20 28 97 - 030 5 63-020 43 24 60 - 030 29 6 14 61-030 22 30 z 61 - 030 45 23 34 8 16 24 58 - 010

Signed Name:

Printed Name : Tracy Grady Title/Operator Class: Operations Class 5

VIRGINIA DREPARTMENT OF HEAL TH DIVISION OF DRINKING WATER

MONTHLY REPORT

Month IY ear Sept, 2018

A

B

c D

E

F

G

H

I

WATERWORK - New Garden PWSID ID: 1167540

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

Gallons of water purchased from HONAKER-NEW GARDEN METER

Average gallons/day placed into distribution system {C/days in month)

Gallons of water metered to customers

Gallons of water metered for flushing, fire flow, eel.

Total gallons of water unaccounted for fE - (A-CJ

Apparent percent of water lost from the distribution system [100 E/A]

Number of connections

Average gallons/day per connection (C/I)

Estimated daily population served

Distribution system performance goals: less that 30 percent loss of water placed into the distribution system less than 150 gpd of water placed into the distribution system per connection

CHLORINE RESIDUAL (required 3 days/week)

DATE Mg/L DATE Mg/L DATE Mg/L

1 9 17 .35 -010

2 10 .63 - 010 18

3 .61 - 010 11 19 .51 - 020

4 12 .47 - 020 20

5 .58 - 020 13 21 .37 - 030

6 14 .59 - 030 22

7 .52 - 030 15 23

8 16 24 .32 - 010

Date

25

26

27

28

29

30

31

REMARKS (waterline breaks, consumer complaints, service conncetions made) (may be continued on back):

Signed Name: Printed Name : Tracy Grady Title/Operator Class: ,O"'p"'e…,ra,ti"'o"'ns"-----'C"‘la,s,s’–"5

347,762

11,592

285,695

62,067

17.85%

128

9523

320

Mg/L

.43 - 020

1.47 - 030

VIRGINIA DREPARTMENT OF HEALTH DIVISION OF DRINKING WATER MONTHLY REPORT

Month ‘Year Sept, 2018 WATERWORK - New Garden, PWSID ID: 1167540

DISTRIBUTION SYSTEM PERFORMANCE CRITERIA

A Gallons of water purchased from HONAKER-NEW GARDEN METER, 347,762 B__ [Average galions/day placed into distribution system {C/days in month) 14,592 c Gallons of water metered to customers. 285,695 D__|Gations of water metered for flushing, fire flow, ect

E [Total gallons of water unaccounted for {E - (A-C] 62,087 F__|Apparent percent of water lost from the distribution system (100 E/A} 47.85% G__|Number of connections 428 H1__|Average galions/day per connection (Ci!) 9523 |___|Estimated daily population served 320

Distribution system performance goals: less that 30 percent loss of water placed into the distribution system less than 150 gpd of water placed into the distribution system per connection

CHLORINE RESIDUAL (required 3 days/week)

DATE Mgit DATE Mgit DATE Mgft. Date i

1 9 47 35-010 25

2 jo|.63-010 18) 26| 43-020 3|.61-010 4 49] 51-020 27|

4 42|__47-020 20 28| 4.47 -030 5| 58-020 13] 24 37-030 29)

6 14|__.59-030 22 30)

7|__.52 -030 45] 23 3t

8 16 2al 32-010

REMARKS (waterline breaks, consumer complaints, service conncetions made) (may be continued on back): Signed Name:

Printed Name : Tracy Grady Title/Operator Class: Operations Class 5

VIRGINIA DEPARTMENT OF HEAL TH - OFFICE OF DRINKING WATER MONTHLY REPORT

Month - September Year 2018

County: Russell Waterworks: Thompson Creek - RCPSA

PWSID No: 1167814

DISTRIBUTION SYSTEM PERFORMANCE

A Gallons of water purchased from Town Of Honaker 46,540

B Gallons of water placed into distribution from other sources 0

c Total Gallons of water placed into waterworks [A+ B) 46,540

D Gallons of water metered to primary customers 50, 131 E Gallons of water placed into the distribution system thar are not transferred

to primary customrs (C - D) -3,591

F Gallons of water metered to other customers

G Gallons of water used for flushing distribution system , leaks, etc.

H Total gallons of water unaccounted for (E - F - G) -3,591

I Apparent percent of water lost from distribution svstem -8%

J Average gallons per day placed into distribution system for customers other 1,671 than primary customers (EI davs per Month)

K Number of connections 9 L Average gallons/day per other waterworks customers (J I K) 186 M Estimated daily population served 23

Distribution system performace goals: • Less than 30% loss of water placed into distribution system

(CHLORINE RESIDUAL (Required 3 days/week) DATE Mg/L DATE DATE Mg/L Date

1 9 17 .84 - 010 25 2 10 .82 - 010 18 26 .86 - 010 3 .64 - 010 11 19 .82 - 010 27 4 12 .78-010 20 28 .74 - 010 5 .71-010 13 21 .76-010 29 6 14 .69 - 010 22 30 7 .61 - 010 15 23 31 8 16 24 .68 - 010

REMARKS (waterline breaks, consumer complaints, service connections made) (may be continued on back):

Signed Name:-----------------­ Printed Name: Tracy Grady Title/Operator Class: Operations Class 5

VIRGINIA DEPARTMENT OF HEALTH - OFFICE OF DRINKING WATER MONTHLY REPORT

Month - September County: Russell Year 2018 Waterworks: Thompson Creek - RCPSA PWSID No: 1167814

DISTRIBUTION SYSTEM PERFORMANCE

‘A |Gallons of water purchased from Town Of Honaker 46,540 B {Gallons of water placed into distribution from other sources 0 C_ [Total Gations of water placed into waterworks [A + B) 46,540, 1D |Galions of water metered to primary customers 50,134 E {Gallons of water placed into the distribution system thar are nat transferred {fo primary customrs (C - D) 3,591 F_|Gations of water metered to other customers G__|Galions of water used for flushing distribution system , leaks, etc. H__ [Total gallons of water unaccounted for (E-F-G)_ 3,591 |[Apparent percent of water lost from distribution system 8% J [Average gallons per day placed into distribution system for customers other 4,671 than primary customers (E/ days per Month) K Number of connections 9 L |Average gallons/day per other waterworks customers (J7 K) 786 i [Estimated daily population served 23

Distribution system performace goals:

  • Less than 30% loss of water placed into distribution system

(CHLORINE RESIDUAL (Required 3 days/week)

DATE “Moi. DATE DATE Might Date 1 a 7 84-010 26 2 10 2-010 8 26 86-010 3 64-010 14 19, 82-010 27 4 2 78-010 20 28 74-010, 5 71-010 3 24 76-010 29 6 14 69-010 22 ED 7 64-010 6 23 [3 g 76 24 68-010

REMARKS (waterline breaks, consumer complaints, service connections made) (may be continued on back):

‘Signed Name: Printed Name: Tracy Grady Title/Operator Class: Operations Class 5

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 1 BY: EFV

ACCOUN1’ LOCATION

100015 001-00012000

100071 009-00090200

100092 001-00019900

100093 001-00019800

100125 OlA-00025400

100178 OlA-00037900

100200 OlA-00042600

100208 OlA-00044800

100211 007-00063450

100212 OlA-00045500

100219 OlA-00048500

100236 OlA-00046200

100238 009-00091851

100245 009-00092000

100274 002-00026900

100303 002-00028900

100341 007-00063200

100360 009-00092550

100384 001-00015900

100390 OlA-00035200

100403 001-00009600

100415 001-00018300

100418 OlA-00047000

100483 004-00005200

100485 009-00092950

NAME ADDRESS

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

PREVBAL TOTAL LASTPAY NOTE

CAMPBELL,RALPH 1302.44 1362.77* 9/11/18 ~!i.vf-IO/;;i:· 9871 SWORDS CREEK RD 9871 SWOR Mtr#: 75897535 MID/MXU: 16872580 PrvRd: 97427

WHITED, RODNEY 68. 33 98. 33 8/8/18 335 CLARKS VALLEY RD MtrlJ: 82094111 MID/MXU: 16727280 PrvRd:24283

MESSER, ELIZABETH 148. 81 198. 49* 9/17 /18 149 MONROE DRIVE Mtrll: 75897555 MID/MXU: 16930966 PrvRd:363044

MESSER,DARRYL & PH 49.97 107.56 9/27/18 101 MONROE DRIVE Mtr#: 75897551 MID/MXU: 16959756 PrvRd:377413

ADAMS, STANLEY 124. 51 212. 72 8/7 /18 8827 SWORDS CREEK RD Mtr#: 75897452 MID/MXU: 16933056 PrvRd:376570

PRESLEY, JERRY & JE 87. 94 118, 90* 8/ 6/ 18 5181 SWORDS CREEK RD Mtr#: 76068609 MID/MXU: 16937808 PrvRd:227909

CUMBEE, DEBORAH 48. 00 78. 00 9/13/18

I b ·J \ –fd, /"J.5 Oo

I 6 • 0

'-lf. /So -0;)

4382 SWORDS CREEK RD 4382 SWOR Mtr#: 76068592 MID/MXU: 16870586 PrvRd:l0898

RAY,TIMOTHY A 84.46 123.06 8/21/18 26 BOYD DRIVE Mtr#: 82094152 MID/MXU: 16800710 PrvRd:23392

RICHARDSON, LINDA 298 .15 328 .15* 7 /26/18 1903 PINE CREEK RD Mtr#: 75896037 MID/MXU: 16764924 PrvRd:214102

HESS, FLORENCE 67. 99 126. 21 8/31/18 163 BOYD DRIVE Mtr#: 82094221 MID/MX~5180 PrvRd:36656

BURKE,JAMIE 171.22 240.66 8/8/18 3717 SWORDS CREEK RD Mtr#: 75896166 MID/MXU: 16874690 PrvRd:378969

KENNEDY,KEVIN 880.24 928.60* 8/7/18 184 J WILSON RD Mtr#: 76068584 MID/MXU: 16933190 PrvRd:443111

DYE, JOEY 120. 24 167. 17 10/3/18 75 MAY DRIVE Mtr#: 82094098 MID/MXU: 16723970 PrvRd:79151

DYE,TEDDY M 948.78 1009.18 7/10/18 2223 CLARKS VALLEY RD Mtr#: 82094101 MID/MXU: 16889812 PrvRd:299252

WHITE,GLEN & MELIS 61.51 113.30 8/24/18 212 ROBINSON RIDGE RD Mtr#: 75897469 MID/MXU: 16941846 PrvRd:387781

KEEN, BRIAN 59. 25 112. 55 8/8/18 37 UPHILL DRIVE Mtr#: 75897465 MID/MXU: 16949466 PrvRd:372678

MAYS, ROLAND 81. 17 138. 81 9/6/18 1801 PINE CREEK RD. Mtr#: 75896034 MID/MXU: 16801118 PrvRd:361764

SHORTT,ERIC WILLIA 53,43 98.84 8/29/18 2789 CLARKS VALLEY RD Mtr#: 76222605 MID/MXU: 19030656 PrvRd:213486

DEBORD SR, JAMES B 90. 00 120. 00* 6/22/18 718 MAPLE GAP RD Mtr#: 82093670 MID/MXU: 18999892 PrvRd:5913

MAYS,PAULA 69.00 99.00 7/16/18 800 LYNN SPRINGS RD Mtr#: 76068676 MID/MXU: 16949356 PrvRd:174991

CASEY / BARBARA 352. 10 483. 27* 9/13/18 10191 SWORDS CREEK RD Mtr#: 75897567 MID/MXU: 16953080 PrvRd:l68715

WEIR,MICHAEL 56.63 115.59 9/7/18 233 MAPLE GAP RD Mtr#: 82094415 MID/MXU: 85564894 PrvRd:98226

MILLER,CHARLIE W 46.33 88.06 8/13/18 3953 SWORDS CREEK RD Mtr#: 75897102 MID/MXU: 16933136 PrvRd:251644

ROBINETTE,KENNY 92.11 126.33 8/13/18 2480 HORTON RIDGE RD Mtr#: 82093904 MID/MXU: 16756236 PrvRd:59182

HARMAN,JEFF 4766.48 4796.48* 9/11/06 RT 9 LOT 41 CLARKS VALLEY RD Mtr#: 54090492 MID/MXU: PrvRd:O

lb·/;

'-Id. /!//3 36

(0 ·7 Yd.I (J (} .tJ (/

l… ()

/6 -1 / Id. 100. Do

/0 ·I ;;J ·

f?d. "li1t6·05 /{r/ •.

‘-IJJ. ii]’.Oi,;

f!,~f- 1rJ It {(

RUN DATE: 10/8/18 RUSSELL CO BSA PAGE NO:

account LOCATION

100015, 01~00012000

100072 209-00090200

90092 ‘001-00019900

100093 001-coo1s800

100225 D1a-09025400

100178 01A-09037900

100200 ‘1A-00042600

100208 1A-D0044000

200211 007-00063450

100212 o1a-co0a5500

00219 o1A-00048500

100236 D1a-ao046200

100238 005-ao09285

0024 909-00092000

100274 002-00026900

100303 ‘902-00028900

100341 (007-00063200

100360 908-00092550

ooze ‘001-00018900

100390 01A-00035200

00403, '091-00009600

ao04as ‘901-00018300

aooais 91a-60047000

100803 ‘904-00005200

xooaes 009-c0092950

PAST DUE BALANCE REEORE ey:

REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 1 "Indicates 90 Day Balance

wave ADDRESS PREVA TOTAL IASTEAY NOTE CAMPBELL, RALPH 2302.44 2362.77 9/11/18 at (Of

9871 SWORDS CREEK RD 9871 SWOR Meri

75897535 MID/WKU: 16872580 prvRd:197427

HITED, ROONEY 68.33 98.33 8/8/18 335 CLARKS VALLEY RD Mtr: 82094111 MrD/MMU: 16727280 Prvnd:24283

MESSER, ELIZABETH 148.81 198.49* 9/17/18 149 MONROE DRIVE Merf: 75897555 MID/MAU: 16930966 PruRd:363004

MESSER, DARRYL & PH 49.97 307.86 9/27/18 101 MONROE DRIVE Mtr#: 75897551 MID/WKU: 16959756 ervRd:377413,

ADAMS, STANLEY 32a. 212.72 8/7/18 8827 SMORDS CREEK RD merH+ 75997452 HIG/MKU: 16933056 PrvRa:376570

PRESLEY, JERRY & JE 87.94 118.904 8/6/18 5181 SWORDS CRERK RD Mtr#: 76068609 MID/MxU: 16937808 PrvRd:227909

CUMBER, DEBORAH 48.00 78.00 9/13/18 4382 SWORDS CREEK RD 4382 SOR Mér#: 76068592 MID/MXU: 16870506 ervRd

RAY, TIMOTHY A 84.46. 123.06 8/21/18 26 BOYD DRIVE Wert: 82094152 uID/MKU: 16800710 PrvRd:23382

RICHARDSON, LINDA, 298.15 328.15* 7/26/18 f0fao. 1903 PINE CREEK RD Mer#: 75896037 MID/NKU: 16764924 PrvRd: 214102

10-13 HESS, FLORENCE, 67.99 126.21, 8/31/18 163 BOYD DRIVE Mer#: 82094223 MID/MXDPTET25160 PrvRd:36656 BURKE, JAMIE 171.22 240.66 8/8/18 3717 SWORDS CREEK RD Mtr#: 75896166 MID/MXU: 16874690 PrvRd:378969 KENNEDY, KEVIN 980.24 928,60* 8/7/18 184 J WILSON RD Mer$: 76068584 MID/MKU: 16953190 PrvRd: 443111 bye, sony 120.24 167.17 10/3/18 75 MAY DRIVE Wer#: 82094098 WID/MKU: 16723970 Prynd: 79151 DYE, TEDDY M 948.78 1009.18 7/10/18 2223 CLARKS VALLEY RD Mtr#: 82094101 MID/MXU: 16889812 PrvRd:299252 ore

WITT, Gran & Mens 6.52 u3.30 eeane Ad. 33.35

212 ROBINSON RIDGE RD Mtr#: 75897469 MID/wxU: 16941846 PrvRd: 387782

BBN, BRIAN 59.25 112.55 8/0/18 37 UPHILL DRIVE werB: 75897465 MID/wxO! 16949466 PrvRd:372678 MAYS, ROLAND a.i7 138.81. 9/6/18 2801" PINE CRERK RD. exe: 75096034 UID/MMU: 1600118 PrvRd: 361764 70-4 SHORTT, ERIC WILLIA 53.43 os.04 sy2one Py, 100.86

2789 CLARKS VALLEY RD Mtr#: 76222605 MiD/MKt

19030656 PrvRd:213486

DewonD 3k, MNES 8 30.00 20,008 e278 LO Tie HRPEE’ GAP RO” Mbe#: 82099670 mnD/iMU: 28999882 FevNa;So19

nays, ADL 69.00 99.00 1/16/18 800 LYNN SPRINGS RD MecH: 716068676 MAD/MMU: 16949956 PevRd: 174992

10-17 CASEY, BARBARA 352.10 4a3.27 oniaie Pd 10:00 YOVBE’SuoRDS BAK Ro wer#s 75097567 WiD/em: 16985000 orvRacieBTas TAM A

WEIR, MICHABL 56.63 115.59 9/7/18 PA My5.05

233 MAPLE GAP RD Mx: 62094415 MID/MXO: 85564894 PrvRd: 98226 ae

MILLER, CHARLIE. w 46.33 as.os sans Vd. £Y.06

3953 SWORDS CREEK RD Mer#: 75897102 MED/MKU: 16933136 Prvnd:251644

RoBINeTTE, Kem saan we6.33 ene Partly 2480 HORTON RIDGE RD Mex#: 62093904 vab/emu: L6rSeHs6 vxvmd:93102

HARMAN, BEE 4766.48 4796.48 9/11/06 RT 9 LOT 41 CLARKS VALLBY RD Mex: 54090492 MED/NKU; PrvRd:0

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 2 BY: EFV

ACCOUNT LOCATION 100487 009-00093000

100488 009-00093050

100496 009-00093100

100532 007-00064550

10054 3 009-00093300

100554 002-00027500

100558 007-00063700

100566 OlA-00035220

100581 OlA-00047100

100587 001-00020730

100599 004-00003810

100602 OlA-00031470

100605 009-00093350

100618 009-00093450

100622 009-00093550

100627 05-00050900

100630 009-00093600

100634 05-00051320

100665 009-00093650

100672 05-00053250

100685 009-00093800

100740 007-00063000

100746 007-00061600

10077 0 06-00060250

100783 06-00060900

NAME ADDRESS HARMAN I JEFF RT 9 LOT # 40 CLARKS VALLEY

JEFF HARMAN, RT 9 LOT U 39 CLARKS VALLEY

HARMAN, JEFF RT 9 LOT # 03 CLARKS VALLEY

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

PREVBAL TOTAL LASTPAY 4766. 48 4796.48* 9/11/06

RD Mtrlt-: 54090496 MID/MXU: PrvRd:O

4766.48 4796.48* 9/11/06 RD Mtr#: 54090408 MID/MXU: PrvRd:O

4766.48 4796.48* 9/11/06 RD Mtr~t: 54816375 MID/MXU: PrvRd:O

MEADOWS,ROY 101.48 131.48* 9/17/18 635 HORTON RIDGE RD Mtr#: 75896072 MID/MXU: 16685784 PrvRd:ll7545

HARMAN, JEFF 4792.48 4822.48* 9/11/06

NOTE

RT 9 LOT # 07 CLARKS VALLEY RD MtrJI-: 54816361 MID/MXU: 19011758 PrvRd:S .I.·'·

GOODMAN, DARRELL 147.13 223.98 8/3/lB '-/cl JI…/~// Mtr#: 75896119 MID/MXU: 17046596 PrvRd:460468 ,__,~~~~ 19 MANCHESTER DRIVE

MILLER,JONATHAN 49.35 94.77 9/7/18 2377 PINE CREEK RD. Mtr#: 82094307 MID/MXU: 16672810 PrvRd:34484

BOND JR, CARLOS 1022, 62 1088. 01* 9/17 /18 549 LYNN SPRINGS RD Mtr#: 76068660 MID/MXU: 16942290 PrvRd:323931

SMITH, CONNIE 81. 67 115. 96 8/3/18 3919 SWORDS CREEK ROAD Mtr#: 76068578 MIO/MXU: 16933120 PrvRd:226522

253.25 286.25* 9/7/18 JOHNSON,BENJAMIN F 229 JOHNSON HOLLOW RD Mtr#: 75897553 MIO/MXU: 16937804 PrvRd:402704 /{).<'/,

139.56 1si.39• s;24;1s yJ… !Ofi.010 MEADOWS, BRADLEY Mtr#: 75896039 MID/MXU: 16733296 PrvRd:344894 /O-/r

09.24 119.24* 9;10110 -Pd. -/f/oo.oc 3212 HORTON RIDGE RD

OSBORNE,MATTHEW 103 SWIFTLY JOHN RD Mtr#: 76068628 MID/MXU: 18709240 PrvRd:l05660

HARMAN & HARMAN LL 4766. 48 4796.48* 9/11/06 RT 9 LOT # 08 CLARKS VALLEY RD Mtr#-: 54816339 MID/MXU: PrvRd:O

HARMAN & HARMAN LL 4766.48 4796.48* 9/11/06 RT 9 LOT #- 09 CLARKS VALLEY RD Mtr#-: 54816349 MID/MXU: PrvRd:O

HARMAN & HARMAN LL 4766.48 4796.48* 9/11/06 RT 9 LOT # 29 CLARKS VALLEY RD Mtr#: 54090495 MID/MXU: PrvRd:O

WHITT,LONNIE BO. 67 120.73 9/7/18 2467 LYNN SPRING RD Mtr#: 76069005 MID/MXU: 16886646 PrvRd:251744

HARMAN & HARMAN LL 4766.48 4796.48* 9/11/06 RT 9 LOT # 27 CLARKS VALLEY RD Mtr#: 54090422 MID/MXU: PrvRd:O

WARD,RALPH 71.15 101.15 7/25/18 2956 LYNN SPRING RD Mtr#-: 76068969 MID/MXU: 16886724 PrvRd:l45344

HARMAN & HARMAN LL 4766.48 4796.48* 9/11/06 RT 9 LOT # 25 CLARKS VALLEY RD Mtr#: 54090409 MID/MXU: PrvRd:O

PRICE,ADAM 111. 47 162. 38 8/13/18 4334 LYNN SPRING RD Mtr#: 76068987 MID/MXU: 16942132 PrvRd:241284

10-c;. '-/J. 11(),5 o!)

MILLER, MARY 556 CLARKS VALLEY ESTATE

/6-/J.

  1. 75 235s.o6* 1013110 '-fd. So.60 Mtr#: 82094134 MID/MXU: 19011570 PrvRd:l0152§

ROWE,JOSH 872.92 904.42* 9/11/18 483 AE LN 483 AE LN Mtr#: 82093432 MID/MXU: 16803674 PrvRd:309102

KISER, RITA 49, 94 92. 64 8/20/18 441 PINE CREEK RD Mtrff: 82093953 MID/MXU: 16941010 PrvRd:42473

RATLIFF,THOMAS S 322.65 352.65* 10/4/1§. 4361 PINE CREEK RD Mtr#: 75896174 MID/MXU: 17045446 PrvRd:334057

BALDWIN, RITA JEAN 48, 37 84. 41 9/13/18 3201 PINE CREEK RD Mtr#: 75896211 MID/MXU: 17048000 PrvRd:265569

'-J;.,j- I() lJ :/ ’

RUN DATE: 10/8/18 RUSSELL CO SA PAGE No

accounr LOCATION tooae7 009-00093000

xo04e8 003-00093050

100456 903-00092100

100532 07-00064530

100543 (998-00093300

100594 (902-00027500

o0sse (007-00063700

100566 o1a-00035220

190582 01A-00047100

100567 (001-00020730

0599 004~00003820

00602 o1a-00031470

00605, 009-00093350

rooeis {009-00093450

100622 003-00093550

100627 05-00050800

100630, 003-00093600

190636 05-00053320

00665 03-00093650

200672 05-00053250

oases, 003-00093800

100740 007-00063000

100746 007-00061600

100770 ‘06-00060250

100783 06-00060900,

PAST DUB BALANCE REPORT BY:

REPORTING FOR ACCOUNT BALANCE. ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 1 "Indicates 90 Day Balance

NAME ADDRESS PREVBAL TOTAL LASTPAY HARMAN, JEEE 4766.48 4796.48" (9/11/06

RI 9 LOT $ 40 CLARKS VALIBY RD Mtr#: 54090496 MID/MKU: preRd:0

JERE HARMAN, 4766.48 4796.48" 9/11/06 Rr 9 LOT I 39 CLARKS VALLEY RD MerB: 54090408 mED/MKU: PrvRd:0

HARMAN, JEEE 4766.48 4796.48" 9/11/06 RE 9 LOT # 03 CLARKS VALLEY RD Mer#: 54816375 MID/MKU: PrvRd:0

Meabous, Rox 102.48 132.40* 9/27/18 635 HORTON RIDGE RD Mtr: 75896072 MID/MxU: 16685784 PruRd: 117545

HARMAN, JERE 4792.49 4922.48 9/11/06 RE 9 LOT # 07 CLARKS VALUEY RD Mtr#: 54016361 MLD/WKU: 19011758 PruRé

GOODMAN, DARRELL 147,33 223,98 8/3/19 19 MANCHESTER DRIVE Mtr#: 75896119 MID/MXU: 17046596 PrvRd:460468

MULLER, JONATHAN 49.35 94.77 9/7/18 2377 PINE CREEK RD. Mtr: 62094307 MID/M¥0: 16672610 PrvRd:34406

BOND JR, CARLOS 1022.62 1988.01* 9/17/18 545 LYNN SPRINGS RD Mer; 76068660 MID/mxU: 16942290 PrvRd:323991,

SMITH, CONNIE, 81.67 115.96 9/3/18 3919 SWORDS CREEK ROAD Meri; 76060978 MID/MKU: 16933120 Prund:226522

JOHNSON, BENIAMIN F 253.25 286.25+ 9/7/18 229 JOHNSON HOLLOW RD Mtr#: 75897553 MID/MxU: 16937804 PrvRd: 402704

10-%. BADONS, BRADLEY 139.56 1e1.39* 0/24/18 fAelooni 3212 HORTON RIDGE RD McE#: 75896039 MIS/uU: 16733296 PevRd:344094

10-46 osponne, warren ao.2 i.2 onone Pd -Hloo.06 203 SATPTLY JOHN RD wex#s 76068628 MED/MKU: 19709240 PevRd: 105660 ARWAN & HARON 2 4766.48 4796.48* 9/12/06 RE 9 TOT 4 08 CLARKS VADEEY RD Mexé: 54016999 MID/: | PrvRas0 SIMRO & ARYAN LL 4766.49 4796.40% 9/11/06 © RY 9 LO? #09 CLARKS VALLSY RD wert: 54816349 MID/MM: PEVRd:O SARA & HARUN cL 4766.69 4798.48 9/11/06 RES TOT #29 CLARKS VADLEY RD Mer: 54090495 MID/WU: | PevRds0 704. wmuren, LONER, 80.67 120,73 9/7/38 Yd. 485.95 2467 LN SPRING RO Mer: 76069005 MID/mMD: r6BRGE16 PrvRd: 251744 HARWAN 6 HARVAN LL 4766.48 4796.49* 9/12/06 RI 9 LO? 6 27 CLARKS VALLEY RD Mer; 54090422 MID/MKO: PreRds0 WARD, RALPH ns 101.15 1/25/28 _ 2956’TYWN SPRING RD Mee: 76068969 WID/MU: 16886724 PevRATI45944 AARON & ARAN UL : 4766.48 4796.48" 9/11/06 —= RT9 LO? #25 CLARKS VALUEY RD Mex#? 94090409 MZD/ANG: | rvRds0 PRICE, ADAM aia 162.98 9/23/18 #538 LYM SPRING RD Mex#s 76068987 MID/AMKU: 16942132 PrvRd: 241286 an MILDER, MARY 2319.15 2ase.o6 so/arie Pes 50.05 556 COARKS VALLEY ESTATE wtr#: 02094134 MxD/imU: 19011570 Prvna: 101529 ous, sos o72.92 — goa.are iis Pap 2/32 493 AU IN 489 AE UN Mer#: 97093432 mED/mx0: 16803674 PrvRd:309102 KxSER, RITA 19.34 92.64 9/20/28 442, PINE CREEK RD meré: 92099953 MED/MU: 16941020 BevRd: 42673, Too RATUTEE, Hows § 322.65 352.65 30/4/4 . 40.9; Soe1 PINE CREEK RD Mex#: 75896174 MID/AMU: 17045486 DeoAlTSIEOET

BALDWIN, RITA JEAN 40.37 84.41 9/13/18 3201 PINE CREEK RD Meri: 75896211 MID/wxU: 17048000 PrvRd:265569

EEV

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 3 BY: EFV

ACCOUNT LOCATION 101008 004-00004600

101012 002-00028010

101126 OlA-00029731

101141 08A-00081190

101146 OlA-00031010

101154 009-000 0460

101213 018-001 2700

101227 018-001 3450

101286 012-00128000

101308 012-00126100

101316 012-00126500

101328 012-00128600

101379 OlB-00003700

101380 018-00003800

101387 OlB-00004500

101391 OlB-00004900

101397 OlB-00005500

101416 012-00001200

101417 012-00001300

102096 02F-00030220

102097 02F-00030240

102105 02F-00030430

102358 018-00003100

102368 018-00004100

102377 018-00005000

NAME ADDRESS GOODMAN,SAM & RUTH

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE l

  • Indicates 90 Day Balance

3007 HORTON RIDGE Mtr#: 82093906

PREVBAL 137.55

MID/MXU:

TOTAL LASTPAY 214. 09 7 /3/18

16764406 PrvRd:79159

WHITT,TAMARA 50.08 95,24 9/5/18 489 ROBINSON RIDGE Mtr#: 75896109 MID/MXU: 17048152 PrvRd:273261

JONES,JON 562.31 562.31* 9/6/17 8464 SWORDS CREEK RD Mtr#: 76068697 MID/MXU: 16952534 PrvRd:O

MILLER,GEORGE W. 126.19 175.75* 8/8/18 764 SWORDS CREEK Mtr#: 82094014 MID/MXU: 19002290 PrvRd:24398

DAVIS, DANNY 115.65 201.22* ·9/27/18 8122 SWORDS CREEK RD Mtr#: 75897460 MID/MXU; 18714082 PrvRd:287487

60.71 90.71 8/4/16 BROWN, ELIZABETH 436 RICHARDSON RD Mtr#: 82094117 MID/MXU: 16727734 PrvRd:8760

NOTE

L.O. I 0- 1 '1

'fd 73-/'7

10 r ( f

'Id· iJ!J;o. /iJ·'i.

Jd. ltJ’1.;J.o COMPTON,GERALD 109.20 154.19* 7/6/18 243 LAUREL BRANCH RD 243 LAURE Mtr#: 82093573 MID/MXU: 16821622 PrvRd: 44959

JACKSON,HARLEY 124.73 154.73* 6/19/18 p/,.fl/5L(-,'.(_J 111 AMBERHILL DR COMPTON SUB Mtr#: 75897229 MID/MXU: 19003416 PrvRd:l50647

THARP,MICHELLE 52.95 97,45 8/24/18 305 MAPLE CREST RD. Mtr#: 82094358 MID/MXU: 88580340 PrvRd:55945 58313824

GODSEY,JASON & BET 52.47 82.47 9/7/18 518 OLD DRILL RD Mtr#: 82093498 MID/MXU: 16803730 PrvRd:47057

SMITH,MARY ANN 61.60 91.60 9/7/18 6430 DRILL RD Mtr#: 82093500 MID/MXU: 16799684 PrvRd:25165

MULLINS,LARRY W 188.05 240.39* 9/21/18 502 ROMIA ROAD Mtrll: 82094169 MID/MXU: 17285108 PrvRd:31311

RAY, WAYNE - JR 1209. 38 1249. 06* 7 /17 /18 7204 MILLER CREEK RD Mtr#: 82094120 MID/MXU: 19002888 PrvRd:63550

HUTCHINSON JR, EDDI 56. 78 93 .10 9/14/18 92 OAK LEAF LN Mtr#: 82094083 MID/MXU: 19027930 PrvRd:l42665

RAY,TIM & SANDY 1438.91 1470.49* 10/3/18 6725 MILLER CEEK RD Mtr~t: 82094093 MID/MXU: 19023094 PrvRd:47512

BRITTS, SMANATHA 183. 95 253. 07* 8/14 /18 7 PERKINS HOLLOW RD Mtrll: 82093974 MID/MXU: 19002550 PrvRd:83729

EDSON,RONALD & TER 54.49 95.80 9/20/18 203 PBRKINS HOLLOW RD Mtrtt-; 62094068 MID/MXU: 19002540 PrvRd;78951

VANCE, JOHNNY 71.31 101. 31 8/6/18 1804 DRILL RD Mtr#: 75897141 MID/MXU: 19034204 PrvRd:89388

BALL, FRANK 83.91 113. 91 8/7 /18 5445 DRILL RD Mtr#: 82093961 MID/MXU: 16803802 PrvRd:44605

COMPTON,JANICE 176.39 206,39* 4/9/18 219 FRANKS HOLLOW Mtr#: 76068724 MID/MXU: 18715384 PrvRd:158624

MOUNTS,AMY 64.07 133.11 9/14/18 307 FRANKS HOLLOW RD Mtr#: 76068720 MID/MXU: 16964266 PrvRd:314627

LEE,ALBERTA 159.55 189.55 10/8/18 1315 FRANKS HOLLOW Mtr#: 75897476 MID/MXU: 16960632 PrvRd:l34089

REYNOLDS, HEATHER 55. 84 108, 45 8/23/18 7513 FINNEY RD Mtr#: 82093379 MID/MXU: 16850870 PrvRd:5179?_.

LESTER,DIANA 414.37 484.08* 9/7/18 7358 REDBUD HWY Mtr#: 75897197 MID/MXU: 19032278 PrvRd:205070

ROSE,AVERY & SHERR 57.42 105.95 8/3/18 144 COMPTON LN Mtr#: 75897195 MID/MXU: 19025926 PrvRd:250580

.’ .'J. !)/ '–!.. J>-vi- .5 f. i ’

/0. 3 'fJ, 11 ')t! .o

/0 - // -Jef, lf;otJ/O

.pd 111.J

'Id //'3,fi

'f2.“'JI o/”, '-/… ,.rl iJ/;; (,

10/"6 .JJJ.so.oo ,

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO

ACCOUNT LOCATION 101008, 204-c0004600

01022 002-00028010

101126 o3a-00029731,

101142 ‘o8A-d0081390

sods a1A-00031010

10114 ‘009-o0040a60

301213, ‘na-00242700

101227 ong-00243450

101286 D12-00128000 101308

012-00126100

soisis o12-p0126500

101320 012-00228600

101379 018-00003700

101380 915-00003800

102387 018-00004500

101394 018-0000¢900

103393 01B-00003300

roids 012-00001200

aoua17 012-00002300

102096 02e-00020220

202097 02F-00030240

192305 02P-90030430

102358 918-00903200

102368 018-00008100

302377 018-c0005000

PAS? DUE BALANCE REZORT By:

REPORTING FOR ACCOUNT BALANCE ACRIVE ONLY SORTED BY ACCOUNT RERORFING 30 DAY > 45 AND CYCEE 1

  • Indicates 90 Day Balance

NANE ‘ADDRESS PREVBAL ‘TOTAL LASTPAY NOTE GOODMAN, SAM & RUTH 337.55 214.05 7/3/18

3007 HORTON RIDGE Mtr#: 82093906 MID/MMU: 16764406 PrvRd:79159

WHITE, TAMARA 50.08 95.24 9/5/18 489 ROBINSON RIDGE Mec: 75896109 MID/MKU: 17048152 PrvRd:273261

JONES, JON 962.32 362.31" 9/6/17 Liv 8464 SWORDS CREEK RD wer#: 76068697 MID/MKU: 16952534 PrvRd:0 Te?)

MILLER, GEORGE 8. 126.19 178.75* 6/8/18 bd. 73-17

“Vea SWORDS CREEK Ee¥s 92094014 werD/mNU: 19002290 FevRd: 24398 DAVIS, Dany 115.65 201.224 9/27/28

122 SWORDS CREEK RD MtrHs 79097460 MLO/HKU; 18714082 PevRa: 207407 Ta BROWN, SLEZABETH 60.72 90.71 8/4/16 Pd » bo. 436 RICHARDSON RO Mtx#: 2094117 MID/MM: 16727734 PrvRd:6760 04 couetoN, GERALD 109.20 asa.i9+ 1/6/19 Jd. 107.20 243 LAUREL BRANCH RO 243 LAURE Wer#: 62093573 MID/MKU: 16021622 PrvRa:44959 JACKSON, HAREEY 324.73 asérae sens Pl tisep 13

Li] AMBERHTEL DR COMPTON SUB Mer#: 75897229 MID/MXU: 19003076 PrvRa:15d6q7

‘THRE, MICHELLE 52.95 97.45 8/24/18 305 MAPLE CREST RD. Mtri: 82094359 MID/mKU: 89560340 PruRa:55945 58313024

GODSEY, JASON & BET $2.47 92.47 9/1/18 S18 OuD DRILL RD" west; 62093498 mID/MiU: 16803730 EzvRd:47099

SEER, aaRy ANN 61,60 1.60 9/1/18

6130 DRILL RD. Mert: 62093500 mrD/mxU: 16799684 eevnds 25165

onLaNs, naRRY W 190.05 240.39" 9/21/10

502 ROwTA ROAD’ wex#s 92094369 wxp/mko: 17285108 vevRd: 3.341

RAY, AINE, - aR 2209.38 1249.06" 7/17/10

7204 MIDLER GREEK RD Mer#: 62094120 MED/aKU: 19002600 Fevkd: 63550

HUTCHINSON JR, EDDE 36.70 93.10 9/u4sae

52 OAK LEAF iat” MEx#s 02094083 uED/mJ: 13027930 Prva: 142665, 3 RAY, EH & sanDe uise.or 1070.09" o/aie Yi P09 6725 WELLER CHEK RO Wee#: 62094093 wID/rBt0: 19023004 PrURASATSSS M0 BRITTS, SHANATHA 183.95 asa.or afasie = Ps Hod lo

  1. PERKINS HOLLOW RD Meri: 82093974 MID/¥xU: 19002550 Prvna:63729

EDSON, RONALD & TER 54.49 95.80 9/20/18 203 PERKINS HOLLON RD Mtr: 62094090 MiD/MxU: 19002540 Prva; 78952

‘VANCE, JOHNNY nat 101.31 8/6/18 1804 DRILL RO Mer#: 75897141 MID/mKU: 19034206 PrvRd: 89388 ‘BALL, FRANK 83.91 113.91 9/7/18 S445 °DRILL RD Mtrg: 82093961 mrD/wxU: 16803802 PrvRd: 44605, compton, JANICE 116.39, 206.394 4/9/18

219 FRANKS HOLLOM Mer#: 76068724 YID/HXI

18715384 Pevnd: 188624

Noun, nln 64.07 133,13 9/14/18 307 FRANKS HOLLOW RD Mer#: 76060720 MED/MXU: 16964266 PrvRd: 314627

‘ee, ALDEREA 159.55 189.95 10/8/18 LS1S "PRANKS HOLLOW Mee: 79097476 wlO/WKU: 16960632 Deva: 134089

REYNOLDS ATIER 55.04 108.45 9/23/18

7513 FIMREY RD Mest: 62093379 sxb/uxu: 16850870 ervad:51792

LESTER, DIANA 414.37 aee.oes ora” AY, #100093

7358 REDBUD HRY Mtr: 75997197 MED/MXU: 19032278 PevRa:205070

ROSE,AVERY & SHERR 57.42 105.98 8/3/18 144 COMPTON LN Mer#: 7897195 MxD/em0: 19025926 Prvnd:250580

Bey

RUN DATE: 10/8/18 RUSSELL CO~PSA PAGE NO: 4 BY: EFV

ACCOUN’r LOCATION 102387 018-00005600

10243B 009-00093500

102625 007-00064270

102646 018-00015200

102676 OlB-00016600

102701 012-00002900

102720 008-00002200

102721 008-00002300

102756 18A-00017900

102763 18A-00018300

102765 18A-00018500

102815 OlA-00047050

102884 012-00000782

103213 06-00060400

103303 009-00003610

103334 OlA-00047150

103352 OlA-00000448

103409 025-00000604

103433 025-00000974

103561 007-00000454

103565 018-00005499

103632 05-00052950

103669 012-00120750

103697 OlA-00031650

NAME ADDRESS COMPTON, JERRY 63 COMPTON LN 60903863

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

Mtr#: 77618077

PREVBAL 48.53

MID/MXU: 80970906

TOTAL LASTPAY 86. 91 8/31/18

PrvRd:l35362

NOTE

WHITT,JESSICA & AD 66.65 Mtr#: 82094058 MID/MXU:

f 0 . 3 117.72 10/3/18 'id. 70·01>

390 CLARKS VALLEY ESTES 19003208 PrvRd: 1019.14

HUBBARD, HUBERT 2983 PINE CREEK RD

242.36 290.38* 6/13/18 Mtr#: 75896088 MID/MXU: 16765604 PrvRd:249438

ADKINS 1 RICHARD & L 75.44 107.93 7/30/18

…_o,J. ioj;; / I

2047 CAMPBELL HOLLOW RD Mtr#: 82094347 MID/MXU: 16755516 PrvRd:38219

BALDWIN,GEORGE ALL 72.27 102.27 9/5/18 229 MURRAYS CHAPEL RD Mtrit: 75897165 MID/MXU: 18998702 PrvRd:34003

KEATON JR, CLARENCE 76. 77 106. 77* 9/10/18 237 w M HELTON RD Mtr#: 82093579 MID/MXU: 16802972 PrvRd:31938

REYlifOLDS,ALIDA 575. 78 622. 64* 8/8/18 117 PEACEFUL LN Mtr#: 75897175 MID/MXU: 19017286 PrvRd:254476

PECK,TERESA 1400.28 1430.28* 10/4/18 94 PEACEFUL LN Mtr#: 75897180 MID/MXU: 19014730 PrvRd:234080

HARRIS,KEITH 62.29 113.34 9/7/18 1530 CHIMMEY ROCK RD Mtr#: 82093659 MID/MX0: 17021610 PrvRd:73222

BARTON,MELISSA & G 217.28 247.28* 8/30/18 10779 REDBUD HWY Mtr#: 82093646 MID/MXU: 16806308 PrvRd:43116 LAST TRAILER ON LEFTBEFORE COUNTY LINE

BALL, WILLIAM I 58. 22 109. 56 8/31/18 11244 REDBUD HWY Mtr#: 82094218 MID/MXU: 16804364 PrvRd:32977

HOWELL, KARTINA 139. 52 189 .10 8/16/18 3975 SWORDS CREEK RD Mtr#: 75897101 MID/MXU: 16937052 PrvRd:238775

STEVENS,ANGELA 75.97 110.19 8/3/18 782 ROMIA ROAD Mtr#: 82093809 MID/MXU: 17284128 PrvRd:42187

MILLER, KENNY & CIN 64. 00 145, 00 9/7 /18 3826 PINE CREEK RD Mtr#: 14108415 MID/MXU: PrvRd:1605000

SHORTRIDGE, JASON 3610 CLARKS VALLEY 70589201

327.49 368.34* 7/3/18 RD Mtr#: 82094068 MID/MXU: 19003414 PrvRd:66890

MCDANIEL,EDWARD 134.65 171.10* 9/17/18

10-1 !d. 40.d(J

'-f,)… Ii!/;;(· ( 0. Lj

.IJIA,•u· (((1 "t(). {’

10 -.1 {

Jj, t/75, "‘’. f 0 "I.) J J, l’f’.5. &()

y1d 10/ r,

3964 SWORDS CREEK RD lfl APT. Mtr#: 75842431 MID/MXU: 16937858 PrvRd:l47877

COOPER,JEFFREY 317.07 317.07* 12/19/17 448 PLASTERS RD Mtr#: 82093850 MID/MXU: 16953078 PrvRd:1900

CRABTREE, PHYLLIS 1930.91 1930.91* 7/11/18 604 CRACKERS NECK ROAD Mtr#: 76068915 MID/MXU; 16967626 PrvRd:89474 METER #- 2

EADS, IRA K 300, 26 330. 26* 7 /9/18 974 NAT WRIGHT TRAIL Mtr#: 75897606 MID/MXU: 16951412 PrvRd:lB2386

EVANS,BRENDA 112.72 148.79* 9/6/18 454 PINE CREEK RD Mtr#: 82094077 MID/MXU: 16952032 PrvRd:35544

ROWE, JASON 45. 83 81. 72 9/6/18 5499 FINNEY RD Mtr#: 75897585 MID/MXU: 16959616 PrvRd:199908

WEBB,LECHONIA J 51.98 92.75 9/5/18 4113 LYNN SPRING RT 632 Mtr#: 76069026 MID/MXU: 16958228 PrvRd:255685

SAGE,EARLY G. 144.13 177.68* 8/6/18 351 STONE BRANCH RD Mtr#: 75897187 MID/MXU: 19002210 PrvRd:l53451

HAYES,DANIELLE & N 144.04 178.52* 9/10/18 7727 SWORDS CREEK RD Mtr#: 76068649 MID/MXU: 16930636 PrvRd:134994

l .().

RUN DATE: 10/8/18 RUSSELL CO” PSA

ACCOUNT LOcAtION 102387 ‘918-p0005600

102430 009-00093500

02625 007-00064270

102646 o1e-00015200

102676 018-c0018600

102701 012-09002900

102720 ‘098-00002200

102721 ‘008-00002300

102756 1gA-09017900

102763, ‘ga-00018300

102765, ‘ga-00019500

102815 o1a-00047050

ozeaa 012-00000782

06-00060400,

103303, 003-00003610

103334 O1A-D0087250

103352 DiA-co000448

103409 025-00000608 103433

025-00000974

103561 007-Go000054

103565, 018-00005499

103632 95-00052950

103669, 012-00420750

203697 ‘o1a-00032650

PAST DUE BALANCE REPORT REPORTING ZOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

NAME, ADDRESS: PREVBALL TOTAL LASTEAY Nore COMPTON, JERRY 43.53 86.91 9/31/18

62 COMPTON LN mts 60903863,

‘77618077 MED/mU: 60970906 PevRd: 135362

19-2 WHITT, JESSICA & AD 66.65, 117.72 10/3/18 td 70-06 4390 CLARKS VALLEY ESTES wert: @20940S8 vtD/wU: 19003200 PevNd: 101914 SOBEARD/ HOBER® 242.96 290.38" 6/13/18 pak. Yo! 2903 PINE CREEK RD wert: 75996080 MID/mKU: 16763600 PreRe:249638 ADKINS, RICHARD & 15.44 107.93 7/30/18 2047 CANBDELL HOLLOW RD wert: 92094247 WiD/uKD: 16759826 bevRd: SMLDHIN, GEORGE ALL wa.27 102,27 9/5/18 225 MUMIATS CHAPEL RO were: 75897269 uiD/uKu: iessbioz PruRd?s4003 oF KEATON JR, CLARENCE 16.77 106.77" 9/10/18 1, 40.60 287 BN AELEON KD MexB; 82093579 MED/M: 16902972 PruRd: 91940

6, REYHOnDS, ALTDA 515,78 e226 ons tb "43 ¢ TILT 'PEACHPOL IN MerH: 75997175 wxo/MU: 19017286 ervmd:254076 4 CK, nERESA 1400.29 u4s0.20e aorane Yeh 46.00

94 PRACEFOL IN Mer: 75897180 NID/MK\

19014730 PevRd: 234080

HARRIS, KEITH 62.29 113.34 9/7/18 1530 CHIMNEY ROCK RD Mer#: 82093659 HTB/WN: 17021610 Prvnd:73222

BARTON, MERISSA 6 6 zin.2e 2a7.28e o/s0/38 pat dygese 10779) REDBUD AMY “MeeH: 92093646 HD/esti: 16806308 PrvRA:49116 IASE TRAILER OW TePPOBEORE COUNTY LINE

BALL, RILLIAM 7 58.22 109.56 9/31/18 11244 REDBUD HWY Mex#: 82094218 MID/MKU: 16804364 PrvRd: 32977

HOWELL, KARTINA, 139.52 189.10 8/16/18 3975 SWORDS CREEK RD Mtr#: 75897101 MED/MxU: 16937052 PrvRd:238775, Yo-vé

STEVENS, ANGELA 75,97 310,19 9/3/18 Yd. 415.2"

782 ROMIA ROAD Mtr#: 82093809 MID/MKU: 27284128 PrvRd: 42187

10-42 MELMER, KENNY _& CIN 64.00 aas.00 se Pde 45.05 33026 PINE CREEK RD Mex; 14108435 MED/AU: prvtdsi605000

siionmRxnge, gAs08 arts seas ane pat 1% Se10 CLARKS VATLEY RO. Mtr8: 2094060 wib/twu: r900%¢14 PrvRd:65890 rossont

MODANTEL, EDAARD 134.65 17i.10* 9/17/18 3964 SHORDS CREEK RD #1 APT. Mer: 75842431 MrD/mxU: 16937850 Prund: T4787 ‘COOPER, JEFEREY 317.07 317.07" 12/19/37 £0

448 PLASTERS RD MtcH: 82093850 MID/IKt

116953078 PrvRd:1900

(CRABIREE, PHYLLIS 1930.91 1930.91 7/11/18 se 604 CRACKERS NECK ROAD Mér#: 76068915 MrD/MKU: 16967626 PrvAd:85474 METER #2

10%, EADS, IRA K 300.26 330.26" 1/9/10 4. (hd. 00

974 NAT GRIGHT TRATL Mtr#: 75897606 MID/UXU: 16951412 PruRd: 162386

VANS, BRENDA 312.72 148. 79* 9/6/18 part. lhe 454 PINE CREEK RD Mtr#: 62094077 MID/MKU: 16952032 PrvRd: 35544

Rowe, JASON 45.03 81.72 9/6/18 5499 PTNNEY RD Mtr#: 75897585 MED/mKU: 16959616 Prvad: 199908,

parr ene, ecuonsa 3 1.8 cos ose Yd. 44.90

SAGE, EARLY G. 144.33 177.68" 8/6/18 351 STONE BRANCH RD Mer$: 75897187 WID/MAU: 19002210 PruRd: 153451

BAYES, DANIELLE & N 144.04 178.52* 9/10/18 7127 SWORDS CREEK RD Mtr: 76068649 MED/HKU: 16930636 PrvRd: 134994

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 5 BY: EFV

ACCOUNT LOCATION 103701 018-00013200

103846 05A-00000527

103848 OSA-00000844

103863 OSA-00000822

103882 OSA-00000803

103889 12A-00001232

103896 12A-00001066

103901 12A-00002033

103935 025-00003237

103947 012-00000812

104112 OlB-00007061

104113 OlB-00007057

104114 018-00007055

104150 001-00001890

104197 018-00014300

104208 026-00011221

104211 026-00000196

104230 001-00008870

104243 002-00027490

104258 OlA-00037320

104291 007-00062850

104338 026-00000179

104339 026-00002608

104348 026-00002654

NAME

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

ADDRESS PREVBAL TOTAL LASTPAY 358. 47’ 3/23/18

16820402 PrvRd:87717 O’DONNELL,JOHN L 328.47 200 DON STEVENS DR Mtr#: 82093734 MID/MXU:

MCGLOTHLIN,SHAWN & 50.28 93.78 8/20/18 527 STROUTH CREEK Mtr#: 76068948 MID/MXU: 16873030 PrvRd:293733

DEEL, JAMES 47. 20 93. 30 8/20/18 844 STROUTH CREEK Mtr#: 76068942 MID/MXU: 16872308 PrvRd:l89394

WHITEO,ROBERT E. 128.66 160.19* 7/19/18 822 LONG BRANCH RD Mtr#: 76068964 MID/MXU: 17049308 PrvRd:197363

PERKINS, JONATHAN 45. 31 85. 53 9/6/18 803 LONG BRANCH RD Mtr#; 76068959 MID/MXO; 17042424 PrvRd:26B48B

CLAYBURN,JERRY & R 109.46 139.46 8/7/18 1232 MILLER CREEK RD Mtr#: 75896175 MID/MXU: 16872458 PrvRd:l55654

FIELDS, ROBERT 88. 94 144 .13 10/3/18 1066 MILLER CREEK RD Mtr#: 76068928 MID/MXU: 16864494 PrvRd:84375

HESS, STEPHANIE 123. 99 167. 49 8/6/18 2033 MILLER CREEK RD Mtr#: 75896181 MID/MXU: 16865582 PrvRd:374849

DONOVAN, CHARLOTTE 45. 43 82. 26 9/5/18 3477 FINNEY RD Mtr#: 75897561 MID/MXU: 16932724 PrvRd:170790

RAY, TERRI 812 JACKSON 72045217

  1. 03 133. 41 8/6/18 CHAPLE RD Mtr#: 75897233 MID/MXU: 19028888 PrvRd:l69934

WHITED, FERRELL 60. 67 60. 67 7 /25/18

-Id.

/6-t… '{Jc! 9/.():

7061 MILLER CREEK RD Mtr#; 75896058 MID/MXU: 19003430 PrvRd:60871 /0 ·15

TAYLOR,BARBARA- S. 52.34 92.57 9/18/18 ‘/Jj, faJ•5’/ 7057 MILLER CREEK RD 7057 MILL Mtr#: 75896057 MID/MXU: 19011676 PrvRd:2077~

CRABTREE, TRAVIS & 409.24 448. 72* 6/5/18 _7~0~5~5~M~I~I~.L~E~R~C~R~E~E~K~R~D~~M~t~r~#~:~7~5~896061 MID/MXU: 19004152 PrvRd:256026

RAHN,APRIL 834.42 930.40* 9/28/18 5065 HORTON RIDGE RD Mtr#: 75897542 MID/MXU: 16865570 PrvRd:339394

MILLER, JEREMY & BR 95 92 142. 61 8/21/18 737 FULLER BRANCH Mtr#: 82093745 MID/MXU: 16820404 PrvRd:57165

RICHARDSON,J P 76.10 141.19 8/27/18 11221 NEW GARDEN ROAD Mtr#: 76222531 MID/MXU: 19003184 PrvRd:624300

STILTNER,ESTIL 101.19 142.07 8/9/18 196 NEW GARDEN EST RD Mtr#: 76223206 MID/MXU: 19011616 PrvRd:160653

__ _Dfil.21 _2304. !lij*__6121Jrn"/ 7 I· '!j~ 117/r f

Mtr4f: 75896127 MID/MXU: 16864926 PrvRd:346835 !tJ ,_75 LESTER, RHONDA 5040 HORTON RIDGE RD

PRICE, DUSTY 88.89 128.92 10/3/18 yj, 1/;oo. 22 NATURES WAY Mtr#: 75896126 MID/MXU: 17047490 PrvRd:225898

819.20 849.20* 10/5/18- {JJ, 30.00 CRABTREE,ELLEN R 7465 MILLER CREEK RD 68945093 52126413

7465 MILL Mtr#: 76068616 MID/MXU: 16933132 PrvRd:l52030

RICHARDSON,SCOTTY 172.71 202.71* 7/16/18 87 AE LN Mtr#; 75896011 MID/MXU; 16622670 PrvRd:l42148

MUSICK, WALTER DOUG 97 .21 147 .17 8/3/18 179 ROMANS RIDGE RD Mtr#: 77618076 MID/MXU: 18866190 PrvRd:233585

COOK,ROLAND 968.00 998.00* 3/10/17 2608 JOHN SIMMS HILL RD Mtr#: 76222548 MID/MXU: 19015316 PrvRd:48424

BARTON, THERESA & J …l.i.J§…, 228. 57 9/24/18 2654 JOHN SIMMS HILL RD Mtr#: 76222581 MID/MXU: 18956722 PrvRd:231693

RON DATE: 10/8/18 RUSSELL CO PSA PAGE NO PAST DUE BALANCE REPORT BY: REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REZORTING 30 DAY > 45 AND CYCLE 1 "Indicates $0 Day Balance

account NAME, LOCATION ADDRESS PREVBAL TOTAL LASTPAY 103701 (0 DONNELL, JOHN 326.47 358.47* 3/23/18

018-00013200

103846 05A-Do000827

103848 ‘5A-o0000844

403863, 05A-cooope22

103882 05A-00000803

1o3ea9 12R-00001232

103895 12a-00001066

103302 1200002033

103935 025-00003237

103047 (012-pooo0812

aoa11 91B-00007062

nosis. 015-00007051

aoanas 1B-00007058

oaisa 003-00003890

104197 018-00014300

104208, 026-00011222

soa2an 026-co000196

104230 001-00008870

04243 (002-00027490

oa25a o1a-00037320 104291

907-00062850

104338 026-00000179

104339 926-09002608

104348 026-00002654

200 DON STEVENS DR Mtr8: 62093734 mID/xt

HCGLOTHLIN, SHARIN & 527 STROUTH CREEK Mtr#:

50.28 16068948 urD/MO:

DEEL, JAMES 844 STROUTA CREEK were

47,20 76068942 MID /MKD:

HITED, ROBERT E. 822 LONG BRANCH RD Mtré:

128.66 76068964 WLD/MKU:

PERKINS, JONATHAN 803 LONG BRANCH RD Mert

43.31 76068959 mrD/tiK

CLAYBURM, JERRY & 1232 MILLER CREEK RD Mert:

109.46 75896375. MED/MKU:

PTELDS, ROBERT 1066 MILLER CREEK RD Mtr#:

28.94 76068928 MID /uxU:

HESS, STEPHANIE, 2033’ MILLER CREEK RD Mtl:

123.99 75896181 ID/MKU:

DONOVAN, CHARLOTTE 45.43 3477 FINNEY RD Mer#: 75897561 uxD/uKU:

RAY, TERRT 812" JACKSON CHAPLE RD Mer} 12045217

91,03

HITED, PERRELL 7061 MILLER CREEK RD Mert:

60.67 75896058 MID/NKU:

‘TAYLOR, BARBARA~ S. 7057 MILLER CREEK RD 7057 MILL were

52.34 78896087

CRABTREE, TRAVIS 409.24 1055 MILLER CRABK RD Mir#: 15896061 HID/MKU:

ALIN, APRIL 834.42 5065 HORTON RIDGE RD Mer#: 75897542 MIO/MKU:

MILLER, JEREMY & BR

16820402 PrvRd:87717

16873030 PrvRd: 283733

17949308 Pre

116932724 PrvRd:170730,

75897233 wip/axo:

93.78 8/20/18

93.30 8/20/18

16072308 PevRé:169394

160.19" 7/19/18

2197363

yet Iu

95.83 9/6/18

rrowaze Bomesneesss | Ge 139.46 8/7/28 Ud. 108-46

resTzase ervnas asses ES wia.i3 rosie “ple (09-00 aonedasi ervnas04375, Mid 167.49 8/6/18 Pd Mets 606562 Prva 314849

82.26 9/5/18 lo-e,

133.41 8/6/18 Jal: Fh, 19028800 prvRd: 169934

60.67 7/25/18 — 19003430 PevRd: 60873 es

Jy. QS 19011676 PrvRd:207778

92.57 9/18/18 LG.

MID/UKU:

448.724 6/5/18 19004152 Pevna: 256026

930,40" 9/28/18 16865570 Pevnd: 339394

142.61 8/21/18

25.92 737 FULLER BRANCH Wri: 82093745 MIS/HKU: 16820404 PrvRd:57165,

RICHARDSON, J.P 11221 NeW GARDEN ROAD Meri

76.10

STILINER, ESTTL 196 NEW GARDEN Est RD Mere:

101.19

LESTER, RHONDA, 5040 HORTON RIDGE RD Wiey#: 78096127 MLD/MKO: PRICE, DUSTY 98.89

22 NATURES WAY Mer: 75896126 MID/MKU:

CRABIRER, BILAN 819.20 7465 MILLER CREEK RD 7465 MILL werp: 76068616 68945093 52126413

RICHARDSON, Sorry 2.7,

87 AE IN Mert: 75896011 Mro/umU:

MUSICK, WALTER DOUG

179 ROMANS RIDGE RD Mtr: 77618076 MID/MKU:

COOK, ROLAND 968.00

2608 JOHN SIMMS HILL RD Mez#: 76222548 MID/UKU:

BARTON, THERESA 6 J 4 2654 JOHN SIMMS HILL RD Mere

76222531 MED/MxU:

716223206 MiD/uxU:

aap. 21_,. 2304.96 6/21/38

16222581 MED /mKU:

agi.i9 8/27/18

prt ae: soosied prvnds624300

10-7

Pd 15.05

pEeus 13 4 )00»

219.20" 19 Pa,_.3688

mxpiincds 16894152 Brena: 352050 —

142.07 8/9/18 1s0116i6 ervaa: 160653,

PU

Tee6es26 PevRd:346038

128.92

17047490 ervad:225838,

202.714 7/16/18

16622670 Prvnd: 142148

Yd

147.17 9/3/18

18666190 Prvna:233585

998.00* 3/10/17 19018316 PrvRd: 48424

228.57 9/24/18 18986722 Prvnd:231693

Bev

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 6 BY: EFV

ACCOUNT LOCATION 104366 026-00002720

104380 026-00000767

104408 026-00000229

104413 026-00008955

104418 02F-00030470

104428 026-00012258

104447 05-00000001

104476 D26-0DD02466

104506 008-00007709

104507 026-00000185

104509 026-00009589

104511 026-00000956

104517 026-00000041

104526 001-00011100

104527 007-00061950

104550 12A-00011568

10456’1

009-00018600

104591 018-00014000

104658 018-00012600

104675 OBA-00002916

104680 018-00009400

104701 001-00020100

104728 018-00008000

104734 012-00127851

NAME

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

ADDRESS PREVBAL TOTAL LASTPAY STINSON, PAUL HENRY 1209. 90 1239. 90* 8 /17 /15 2720 JOHN SIMMS HILL RD Mtr#: 76222595 MID/MXU: 16975114 PrvRd:lO

MUSICK,AMANDA & JU 77.46 127.08 8/31/18 767 FINNEY RD Mtr#: 76222510 MID/MXU: 16978100 PrvRd:157398

HUGHES, BILLY 1543.55 1573.55* 229 PEBBLESTONE DR Mtr#: 76222619 MID/MXU: 16978824 PrvRd:41

MCGLOTHLIN, PATRIC! 59.00 89.00 7/30/18 8955 NEW GARDEN RD Mtr#: 76222620 MID/MXU: 16961672 PrvRd:16

BLANKENSHIP, TAMMY BO. 00 118. 78* 8/20/18 1403 FRANKS HOLLOW Mtr#: 75897477 MID/MXU: 16933140 PrvRd:l27700

HART,KENNETH 1547.90 1577.90* 12258 NEW GARDEN RD Mtr#: 76222524 MID/MXU: 16821568 PrvRd:lO

BUCHANAN COUNTY PS 561.01 1283.48 8/23/18 LYNN SPRINGS M.M. Mtrif NO METER MID/MXU: NO MID/MXU PrvRd:3415635

NOTE

TURNER, CHRIS & LAU 363.15 404.32* 9/21/18 , i2;1L:f /tJ,/i"., 2466 FINNEY RD Mtr#: 76222585 MID/MXU: 17285192 PrvRd:212865 f RATLIFF,LUKE 56 OAKLAfilD DR 63737709

245.79 275.79* 8/7/18 '-.{)lkJ- 1"/i :· 56 OAKLAND DR Mtr#: 82094495 MID/MXU: 16952632 PrvRd:l9g48

FIELDS, MELISSA 159.45 159.45* 185 TILLER ST Mtr#: 78230550 MID/MXU: 18181134 PrvRd:3700

GIBSON, RACHEL 57 .13 117. 30 9/20/18 9589 NEW GARDEN RD Mtril: 78493165 MID/MXU: 18181968 PrvRd:65538

MUSICK, MICHELLE 1102 .19 1161. 64 * 11/16/15 956 HUBBARD TOWN RD Mtr#: 78493171 MID/MXU: 18180908 PrvRd:l7758

HONAKER,ROY & BEVE 79.66 175.72 8/8/18 41 TUNNEL RD Mtrff: 78480006 MID/MXU: 18174414 PrvRd:239507

EMILY’S COUNTRY,CO 156.12 217.12 8/13/18 9929 SWORDS CREEK RD Mtr#: 76123144 MID/MXU: 16949380 PrvRd:101904

MUSICK,LACY J 1022 PINE CREEK RD

LOWE, JERRY W 1572 MILLER CREEK RD 76068930

  1. 48 171. 36 9/14/18 Mtril: 82093960 MID/MXU: 16949320 PrvRd:59361

920.79 963.14* 8/31/18 Mtr#: 76068926 MID/MXU: 16864698 PrvRd:330323

CASEY 1 DONNA 103. 22 138. 23* B/13/19

237 MAPLE GAP RD MtrU: 78411693 MID/MXU; 19015700 PrvRd:l66486

RAY 1 JOSH 155.12 186.43* 9/21/18 9848 REDBUD HWY Mtr#: 82094390 MID/MXU: 80840886 PrvRd:37166

BALL,EARNEST 241.26 283.36* 10/3/18 9668 REDBUD HWY # 3 Mtr#: 82094190 MID/MXU: 16803292 PrvRd:28288

JOHNSON, CHRIS 52, 62 52, 62 SWORDS CREEK RD APART it2 Mtr#: 79452916 MID/MXU: 16760650 PrvRd:3854

COLEMAN,JOEY 246.13 315.20* 8/22/18 8953 REDBUD HWY Mtril: 82094146 MID/MXU: 16824546 PrvRd:64956

MESSER, ALEXA 79. 72 109. 72 9/27 /18 9463 SWORDS CREEK RD Mtr#: 75897534 MID/MXU: 16862546 PrvRd:l76363

HONAKER,CYNTHIA 46.00 76.19 8/15/18 286 DON STEVENS DRIVE Mtr#: 82093731 MID/MXU: 16803416 PrvRd:49507

STILTNER, GINGER 169. 72 214, 27* 6/7 /18 57 MAPLE CREST RD Mtr#: 82094398 MID/MXU: 17285208 PrvRd:62454

/(}·/(i•

yd, 175. 7;;.

/0-3 {Yd Jo.oo

1r.<

Id. 160.0~

p J- IC/. \ /l f .-.·

RON DATE: 10/8/18 RUSSELL CO PSA

account LOCATION 104366 926-00002720

104380 926-00000767

104400 1926-00000229

104413 026-00008995

nodes 028-00030470

104426 026-00012258

1004? 95-00000001,

10476 026-00002466

104506 ‘08-G0007209

104507 026-po00a185.

104509 026-p0009589

104511 026-00000956

104517 026-00000041

104526 ‘901-00022100

104527 007-00061950

108550 12a-00011568

003-00018600

paso. ‘18-00014000

104658 018-00022600

104675, ‘aga-n0002916

104600 a18-00009400

104701, 901-00020100

104728 018-00008000

104734 012-00127052

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 pay Balance

NAME

ADDRESS REVEAL ‘TORAL LASTPAY STINSON, PAUL HENRY 3209.90 1239.90* 8/17/15 2720 JOHN SIMS HILL RD Mtx#: 76222595 MID/MKU: 16975114 PrvRd:10 MUSICK, ANANDA & JU 77.46 327,08 8/31/18 767 FINNEY RD Mtr¥: 76222510 MED/MXU: 16978100 Prvd:157398 BUGHES, BILLY 1543.55 1873.55* — 229 PEBBLESTONE OR Mer#: 76222619 MID/MRU: 16978824 PrvRa:41 MCGLOTHEAN, PATRICT 59.00 89.00 7/30/18 8955 NEW GARDEN RD Mer: 76222620 MID/NKU: 16961672 PrvRd:16 BLANKENSHIP, TRMANY 80.00 11B.78* 8/20/18 1403 PRANKS HOLLOW Mer: 75897477 MID/MKU: 16933140 PrvRd:127700 HART, KENNETH 1547.90 1577.90"

12258 NB@ GARDEN RD MUr#: 76222524 MID/wxU: 16821968 Prvd:10

BUCHANAN COUNTY PS. 364.0: 1283.48 9/23/18 LYNN SPRINGS MM, Mtz# NO METER MIB/MKU: NO MED/MXO Prvnd:3415635

‘TURNER, CHRIS & LAU 363.25 404.324 9/23/18 10fn 2466 FINNEY RD Mte¥: 76222585 mID/MAU: 17285192 Prved:212865

RATLIFE, LORE 248.79 275.798 8/7/18 Dak Gis 56 OAKEAND DR 56 OAKLAND DR Mex: 62094495 mrD/MXU: 16962632 Pevad: 19946 63737908

PIELDS, MELISSA 159.45 159.45* _ 185 TILLER ST Mer#: 7823050 wED/MKU: 18191134 PrvEd:3700

GIBSON, RACHEL 57.13 117,30 9/20/18 _ 9509 NER GARDEN RD Mtr#: 78493165 MID/WxU: 18181968 Prvnd:65538

MUSICK, MICHELLE an02.19 nen.6a* 11/16/19

956 HUBBARD TOAN RD Mer: 78493171 MID/WXU: 18180908 PrvRd:17758 70716 HONAKER, ROY & BEVE 19.66 175.72 9/8/18 dS. 16

41 TUNNEL RD Mer#: 78480006 MxD/Mx’

  • 16174414 PryRd:239507

EMILY’S COUNTRY, CO 156.22 217.12 8/13/18 9925 SWORDS CREEK RD Meri: 76123144 MID/MXU: 16949380 pruRd: 101904

MUSICK, LAC J 69.48 171.36 9/14/18 1022 PINE CREEK RD Mex: 82093960 MID/¥xU: 16949320 PrvRa:59361

OWE, JERRY 920.79 963.14" 6/31/28

1572’MILLER CREEK RD Mer#: 76068925 MID/HKU: 16864698 PrvRd: 330323 76068930

‘CASEY, DONNA 103.22 ase.297 9/23/10 237 MAPLE GAP RD Werf: 78411693 MID/NKU: 19019700 PrvRa: 186486

RAY, JOSH 355.12 186.43* 9/21/18

9848 REDBUD HAY wtx#: 82094390 MTD/MKU: SOBt0RBE PrvRa:37166 Toe BALL, BARNES 241,26 ae3.36¢ 10/3/10 = fd, 30.00 D668 REDBUD HY # 3 Merg: 82094190 MID/uxU: 16803252 PrvRd: 20288

‘JOHNSON, CHRIS 52.62 52.62

SWORDS CREEK RD APART #2 Mtr: 79452916 MID/MXU: 16760650 PrvRd:3854 Tot COLBMAN, JOEY 246.13 315.20* 8/22/18 fad. 150%

8953 REDBUD HWY tx

82094146 MID/mKU: 16824546 ProR:

4956

MESSER, ALEXA, 79.12 109.72 9/27/18 9463 SWORDS CREEK RD Mtr#: 75897534 MID/MKU: 16862546 PrvRd:176363

HONAKER, CxWrATA, 46.00 16.19 8/15/18 286 DON STEVENS DRIVE wer#: 82093731 MED/MAU: 16803416 PrvRd: 49507

STTLIWER, GINGER 169.72 2a4.27" 6/7/18 57 MAPL® CREST RD Mtr#: @2094398 MED/eniU: 17285208 Prvad: 62454

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 7 BY: EEV

ACCOUNT LOCATION 104747 025-00000572

104748 008-00008736

104755 OlA-00004338

104768 018-00017100

104776 OlA-00047171

104781 008-00081561

104783 002-00027460

104814 001-00019201

104831 012-00125400

104867 027-00003866

104913 015-00049321

104934 008-00044100

104971 018-00013701

104981 018-00010600

105004 OlA-00046911

105018 18A-00015900

105032 OlA-00061350

105060 OlA-00007999

105081 OlA-00037300

105171 OlA-00002702

105183 OlA-00037100

105209 OlA-00001143

105215 007-00062201

105224 018-00017700

NAME ADDRESS CRABTREE, TYSON 572 CRACKERS NECK ROAD

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

Mtrll:

PRE VB AL 100.70

76068917 MID/MXU:

TOTAL LASTPAY 130. 70 8/10/18

16938118 PrvRd:78907

OWENS,PHILLIP 61.87 122.47 8/20/18 130 OAKLAND RD Mtr#: 79428736 MID/MXU: 17066792 PrvRd:63lOO

PECK, BRANDON L. 208. 05 291. 25 8/3/18 4338 SWORDS CREEK RD Mtr#: 75896138 MID/MXU: 16865600 PrvRd:l71665

BALDWIN,DANIEL 50.16 85.18 8/27/18 396 MURRAY CHAPELS RD Mtr#: 75897160 MID/MXU: 19001936 PrvRd:l84530 METER ID 63069343

NOTE

SHEETZ,RAY E & DEN 652.46 652.46* 2123118 l.o. 3964 SWORDS CREEK RD. #3 3964 SWORD CREEK RD APT.

APT 3 Mtr#: 75897098 MID/MXU: 16932746 ervRd:l31364

3

SIGMON, LISA R SNYO 122.41 184.53 9/26/18 440 WYSOR VALLEY RD Mtr#: 75897266 MID/MXU: 82100738 PrvRd:467114

PRICE,DONNA C 49.36 81.44 9/5/18 71 MANCHESTER DRIVE 71 MANCHES Mtr#: 75896125 MID/MXU: 17042794 PrvRd:97919

HILL, TONY R 288. 00 324. 34* 10/3/18 15 MAPLE GAP RD Mtr#: 75897252 MID/MXU: 19014722 PrvRd:ll4944

CASEY,MORIAH 85.04 154.30 9/5/18 64 OLD DRILL RD Mtr#: 82093400 MID/MXU: 16803132 PrvRd:l13823

MCCOY,JASON & TARA 72.85 135.92 8/21/18 3866 TUNNEL RD Mtr#: 80594862 MID/MXU: 80950076 PrvRd:211141

SIGMON, MITCHELL 1206.18 1236.18* 4/4/18 3612 KENTS RIDGE RD Mtr#: 82093385 MID/MXU: 19028170 PrvRd:54578

STEVENS,RHONDA 56.75 103.01 8/17/18 946 CALL VALLEY RD Mtr#: 82093410 MID/MXU: 16917926 PrvRd:52743

10· 3 #· !3o.oc; /0/10.

fd. 154,3()

L. /),

C/71d°4751 SMITH, JAMES S 198. 65 231. 96* 7 /17 18 331 FULLERS BRANCH RO Mtr#: 82093747 MID/MXU: 16819800 PrvRd:41481 ~~~~~

CLIFTON, DEBBY 53.53 41 MAPLE LEAF DRIVE Mtril: 82094385 MID/MXU:

  1. 53 9/6/18 16805724 PrvRd:43842

3~-r.s3& / 239.16* 8/7/18 STEVENS, ANGELA 192.04

3937 SWORDS CREEK RD APT # 2 Mtr#: 82093688 MID/MXU: 16931462 PrvRd:32157

COXTON,PATRICIA 54.52 115.45 9/28/18 10698 REDBUD HYW Mtr#: 82094460 MroYMXu: 16805208 PrvRd:84670

WILSON, JEFF 67. 40 100, 40 9/24/18 427 PINE CREEK RD Mtr#: 82094284 MID/MXU: 16803646 PrvRd:l7722

')(]/- L/::J.11- JOHNSON,ANISIA 144.18 174.18* 6/14/18 7999 SWORDS CREEK RD Mtr#: 81818542 MID/MXU: 85573160 PrvRd:72519

HONAKER,KEISHIA & 7463 MILLER CREEK RD

HURT, CHRISTOPHER E 63 FELLOWSHIP DRIVE 76068615 16931706

BOARDWINE, DEBRA 7455 MILLER CREEK RD

  1. 57 320. 86* 8/10/18 Mtr#: 76068621 MID/MXU: 16933072 PrvRd:78459

50.33 126.43 10/4/18 Mtr#: 76068615 MID/MXU: 16931706 PrvRd:202303

'701- Cf’ilf3 214.32 250.61* 9/7/18

Mtrlt: 76068619 MID/MXU: 16953098 PrvRd:ll8042

HERRERA, WILMA JEAN -13…J.5, 137 .16 9/24/18 43 NICKEL RD Mtr#: 76068640 MID/MXU: 16952546 PrvRd:357480

HONAKER, DONALD 1414 PINE CREEK RD

r . . ~ 'Co

387.87 461.48* 6/12/18 Mtr#: 82093434 MID/MXU: 16785158 PrvRd:74014

  1. 04 94. 04* 3/9/18 HUNT I JEREMY 9650 REDBUD HWY 61990305

TRL # 6 Mtr#: 82093596 MID/MXU: 19029186 PrvRd:l1203 (61990305

LO

BM aor uw pare: 10/6/18 uSSBLa, co psa wast. Yo: 7 nse ‘UE BaLaNee REPORT By ev

REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

‘accouNT MAME,

EOCAION DDRESS PREVBAL TOUAL LASTPAY Nome 104747 CRABTREE, T¥sou 300.70 330.70_8/20/18 025-o000572 572 CRACKERS NECK ROAD Mtré Ere

16068917 wED/MKU: 16938116 PevRd: 78907 —— 777

104748 ‘OWENS, PHILLIP 61.87 122.47 8/20/18 par Bda?

008-00008736 130 OAKLAND RD Mer#: 79428736 MID/wxU: 17066792 PrvRd: 63100

104755 PECK, BRANDON 1. 208.05 291.25 8/3/18 01A-00004338 4338" SHORDS CREEK RD Mtr#: 75896138 MID/MKU: 16865600 PrvRd:171665

104768 ‘BALDRIN, DANIEL 50.16 85.18 8/27/18 018-00017100 396 MURRAY CHAPELS RD Mtré: 75897160 MID/wxU: 19001936 PrvRd: 184520 METER TD 63069243,

104776 SBERTZ, RAY & DEN 652.46 652.46" 2/23/18 a) 01A-00047371 3994 SWORDS CREEK RD. $3 APT 3 mex: 75597098 mLO/uxU: 16932746 PrvRa:T 3964 SWORD CREEK RD APT. # 3

fy 104781 STGMON, LISA. R sNYD 122.41 rsa.ss oes prt Moe. 005-0008i561 440 WYSOR VALIEY RD Mex: 75097266 MID/MKU: 82100738 ErvRd:4G7114

104783 PRICE, DONNA € 49.36 BLad 9/5/28 — 002-00027460 72 MANCHESTER DRIVE 71 maNCHBS werd: 75896125 mID/MMG: 17042794 ervRa:9TSIS ro4de1a HILL, TONY R 288.00 324.34* 10/3/18 fl 13D. 001~00019201 «15 MAPLE GAP RD Mer#: 75897252 MED/MKU! 19014722 Prvnd:1149¢4 1ohye 10483, ‘CASEY, MORTAR 85.04 154.30 9/5/18 5430

012-00125400 64 OLD DRILL RD Mtr#: 82093400 MED/uXt

16803132 PevRd: 113823

104867 MCCOY, JASON & TARA 72.98 135.92 9/21/18 027-00003R66 3866 TUNNEL RD MteH: 90594862 MrD/MKU: 80950076 PevRd:211141

104913 STGMON, MITCHELL 1206.18 1236.18 4/4/18 Z 015-00049321 3612 KENTS RIDGE RD MerH: 82093385 HED/wmU: 19026170 PrvRA:54576 104934 STEVENS, REONDA 36.75 103.01 9/27/38 — 008-00044100 946 CALL VALEEY RD meré: 82093410 MID/tixU: 16917926 PrvRd:52743 , Gaigts 7

101971 SMITH, JAMES 8 198.65 aat.ass 1/1 AS 018-00013701 331 FULLERS BRANCH RD Mex#: 62093747 MiD/wxU: 16819800 PrvRd: 41482 104902 CUTETON, DEBBY 53.53, 93.53 9/6/18 018-00010600 41 MAPLE LEAF DRIVE Mer#: 62094385 MID/MKU: 16805724 PrvRd: 43842

355-526 | 105008 STEVENS, ANGELA 192.08 238.16+ 8/1/18 O1A-00046911 3937 SWORDS CREEK RO APT § 2 Mer: 82093688 wrO/mKU! 16931462 Prvad:32787 a05018 coxton, parRrcTA BLs2— 115,45 9/20/18 _ Y8R-00015900 19698 REDEUD HYH werll: G2092460 MIDTAKU: 16805208 PrvRa:84670 105032 150m, Bee 61,40 100.40. 9/24/28 an-v0os1380 427 BME CRmek mo wte¥s s70%4284 muD/mids aéson6ks evRa 11722

101-397 103060 JONNGON, ANESTA uae a7a.iee B/1a/ia a O1R-00007999 7995 SWORDS CREEK RD Mer; 81018542 UID/MKU: 95573160 PevRa:712519 To-1d 105091 NOWAKER, RESIN & aarsr — aa0.acr enone Pal 50.85 01n-00037300 7463 MELEER CREEK RD Mtr#: 76060621 MID/MKU: 16933072 Bevad:70459 Me Lop172 HURT, CHRISTOPHER 50.33 aa6.43 rosane Ad, $95.9

(3A-c0002702 «63 FELLOWSHIP DRIVE wri: 76068615 MID/MKU: 16931706 PrvRd:202303, e0sse1s 16931706

Tol. G42 oy 105183 BOARDWINE, DEBRA 2nd.32 250.61* 9/1/18 dnt iF5 * weBdosrioo SEREPMEEER™ eRe wo mens: Te0sn619 msi: 16s800Se ervearaoodz PA

105209, HERRERA, WILMA JEAN 3.1, 137.16 9/24/18 0100001143 43 ‘NICKEL RD MerH: 76068640 wrD/mNU! 16952546 PrvRd; 357480

205215 HONAKER, DONALD 387.87 461.48" snzfe Lo 00700062201 «1414 PINE CREEK RD wtr#: 92093434 WiD/mKU; 16785158 Prva: 74014

nos2za HON, JEREMY 94.04 94.04* 3/9/38 018-00017700 9650" REDBUD HAY TRI # 6 Mtr#: 82093596 MID/mXU: 19029186 PrvRa:11203 61990305, (61990305

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 8 BY: EFV

ACCOUNT LOCATION 105240 12A-00001568

105257 001-00011002

105270 001-00022680

105272 012-00003337

105304 OlA-00016897

105337 008-00081710

105344 018-00004910

105346 OlA-00026100

105352 OlA-00001751

105360 OlA-00047161

105399 05A-00001025

105402 OlA-00037150

TOTAL

NAME ADDRESS VANOVER, CATHERINE 1568 MILLER CREEK RD

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 1

  • Indicates 90 Day Balance

PREVBAL 101.39

Mtr#: 81468469 MID/MXU:

TOTAL LASTPAY 131. 39* 10/5/18

16870160 PrvRd:35149

RAY,KIMBERLY M 49.08 149.08 9/5/18

NOTE /()·5·· .J?tf,&J. 0 i! I

9935 SWORDS CK RD APT # 3 MtrU: 76123140 MID/MXO: 16931478 PrvRd:61380

HALSEY,CHRIS 115.44 145.44* 7/5/18 9059 SWORDS CREEK RD Mtr#: 75897513 MID/MXU: 16976182 PrvRd:84413 73562775

I l{ij/’ ~ '–f!1cr. r r

MILLER, AMANDA ~ 107 .51 8/30/18 3337 DRILL RD Mtr#: 82093650 MID/MXU: 19003112 PrvRd:41209

I

BROWN,ANNA 72.60 107.31 9/10/18 ':'flt.cl- f0j/_ 50 OAKLAND RD METER fl: 3 PLAST Mtr#: 82094377 MID/MXU: 16953308 PrvRd:.53556

SMITH, JEFFERY 69.00 99.00 7/6/18 636 DRILL RD Mtr#: 75897204 19032952

75897204 MID/MXU: 19032952 PrvRd:75145

CRABTREE, JAMES 69.00 99.00 4910 FINNEY RD MtrU: 84281748 MID/MXU: 88457827 PrvRd:2976

CORDLE,JACKIE 69.2…0_ 127.80 8/24/18 8740 SWORDS CREEK RD Mtr#: 75897467 MID/MXU: 16949704 PrvRd:216373

QUDOOS,ABDUL 53.59 106.00 7/19/18 4041 SWORDS CREEK RD Mtr#: 84281751 MID/MXU: 88456990 PrvRd:l7357

CALDWELL, CRYSTAL 3964 SWORDS CREEK RD # 2 3964 APT. # 2 ID# 60903542

194.13 224.13* 7/6/18 LO· Mtr#: 75897097 MID/MXU: 16961758 PrvRd:l22431

MUSICK, PHILLIP 204. 71 250. 95 1025 LONG BRANCH RD MtrU: 76068940 MID/MXU: 17050520 PrvRd:ll6408

HESS, BETTY 66.23 96.23 1461 MILLER CREEK RD Mtr#: 76068620 MID/MXU: 16938192 PrvRd:56742 METER ON LEFT (TRAILER)

COUNT := 183 93493.89 102133.01

< < < END OF PAST DUE BALANCE REPORT > > >

RUN DATE: 10/6/18 RUSSELL CO PSA PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 1

Indicates 90 Day Balance

nccoone vo Zecarron Done ravens tomy tastene ioseeo, nvOvER, camisrana Tongs anaes oro/e TakeDoorses Tes MILIAN GREEK nD went: 1460469 MIB/ms s6¥7OLGU PevRGc49749 105257 EY ATOR 49.08 149.08 5/5/19 Doresdorno02 — SESSEWORDS cK AD neE #3 Mest: 79129440 mrD/mKD: HEBs1478 Pe¥R: 61380 105079 snsony, cums iste as.aee 7/5719 Ph Q01200022680 SO58"SRORDS cRERK RD_NesH= 75097519 MiS/mnu: 16sHolos PevRaes4n9 rosa

105272 MILLER, AMANDA 52d 107.51 8/30/18 012-00003337 3337 DRILL RD Mtr#: 82093650 MED/MKU: 19003112 PrvRd:41209

405304 BROWN, ANNA, 72.60 107.31 9/10/18 be ffs

01A-00016897 50 OAKLAND RD METER § 3 PLAST Mer}: 62094377 MID/NKU: 16953308 Prue! 108337 SMITH, JEFFERY 69.00 99.00 1/6/18

008-00081710 636 ORILL RD Mex#: 75897204 MED/MRU: 19032952 PrvRd: 75145 —

75897204 19032952

105346 CRABTREE, JAMES 69.00 99.00 018-00004910 4910 FINNEY RD MtrH: 94201748 wTD/mU: 68457827 Prvad:2976

109346 ‘CORDEE, GACKTE Bet, 127.80 8/24/18 ‘O2A-00026100 «8740 SWORDS CREEK RD were: 7097467 WID/MAU: 16949704 PrvRd:216373

105382 ‘qun00s, ABDUL 53.59 106.00 7/19/18 02A-00001751 4041. SRORDS CREBK RD Mtx#: 94281752 MED/MXU: 88456990 PrvRa:17357

105360, CALDWELL, CRYSTAL, 194.13, 224.13" 7/6/18 Lg. 01A-00047161 3964 SRORDS CREEK RD H 2 3964 Mur#: 75897097 MID/MHU: 16961758 PevRd: 122431

Ret. #2 IDH 60903542

108399 MUSTCK, PHIELEP 208.71 250.95 05A-00001025 «1025 LONG BRANCH RD Mtrg: 76069940 MID/MXU: 17050520 PrvRd:116408

105402 Hess, Berry 66.23 96.23 DIA-00037150 7461 MILLER CREEK RD wtr#: 76068620 MID/MKU: 16936192 PrvRd:56742 METER ON DEFT (TRATLER)

TOTAL cour = 163 93493.¢9 102133.01

< © © BND OF PAST DUE BALANCE REPORT > > >

7 BEV

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 1 BY: EFV

ACCOUNT LOCATION

100275 022-00000300

100885 016-00111960

100895 010-00112270

100896 010-00112311

100897 010-00112340

100916 011-00112910

100954 013-00114050

101030 020-02020800

101048 020-02022150

101133 010-00112380

101365 013-00000900

102061 022-00010100

102092 020-02020000

102132 022-00013200

10214 5 022-00014500

102202 022-00019500

102294 02l-00211250

102301 021-00211600

102317 021-00212500

102321 021-00212700

102470 022-00022700

102523 024-00220140

102574 024-00220440

102577 024-00220470

102580 024-00220490

NAME ADDRESS

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

PREVBAL TOTAL LASTPAY

MILLER, BRANDY 774. 82 836. 41* 10/5/18 753 GRANDVIEW COURT Mtr#: 82093821 MID/MXU: 19013800 PrvRd:167051

·nso-1397 PATRICK, KEITH 114. 84 144. 84* 8/31/18 2409 OLD HWY 19 Mtr#: 82093881 MID/MXU: 19011950 PrvRd:29838

CAMPBELL,SHERRY 50.00 80.00 9/14/18 670 J F TAYLOR RD Mtr#: 82093654 MID/MXU: 19011418 PrvRd:l4059

FLETCHER, JAMES ALL 58. 93 102. 48 9/7 /18 692 DILLION ST Mtr#: 82094248 MID/MXU: 19003202 PrvRd:51609

HORTON, DAVID 159. 30 159. 30* 4/24 /16 652 DILLION ST Mtr#: 62093375 MID/MXU: 19003260 PrvRd:8443

HOLMES,CHRIS 96.21 133.49 10/5/18 39 SUNSET LN Mtr#: 82093786 MID/MXU: 19028626 PrvRd:43640

MARTIN,AUSTIN 296.37 358.47* 9/10/18 667 SPRING HILL RD Mtr#: 82094521 MID/MXU: 19043012 PrvRd:139177

10-) -.jd, l!JtJ /il

HENDRICKS,JUDY 484.39 536.63* 6/15/18 J;.J· 101/(. 45 DYE DRIVE 45 DYE DRIVE Mtr#: 76222495 MID/MXU: 80364726 PrvRd:211153

BROWN,CHARLENE K 53.87 101.19 8/16/18 198 DEEL ST Mtr#: 76223168 MID/MXU: 16976820 PrvRd:41342

GILBERT,GARY & KAR 143.38 220. 61 9/18/18 651 DILLION ST Mtr#: 82094252 MID/MXU: 19003494 PrvRd:l20188

HUBBARD, LEROY & KR 2357. 84 2421. 43* 10/3/18 162 SUMMITT DRIVE Mtr#: 82093699 MID/MXU: 19031876 PrvRd:97662

SUTHERLAND, DENVER 801. 70 888 .10* 6/28/18 426 LAKE HILL DRIVE Mtr#: 82094322 MID/MXU: 19002910 PrvRd:l35427

BOWMAN,CINDY 63.70 118.03 9/24/18 382 KENNEDY DRIVE Mtr#: 76222537 MID/MXU: 19036138 PrvRd:l90678

CURRY,DAVID 49.49 87.78 9/5/18 187 ARCH BARRETT DR Mtr#: 82094015 MID/MXU: 19034072 PrvRd:59535

CLECO CORPORATION, 89. 83 255.21 8/22/18 544 REDBUD HWY Mtr#: 82094375 MID/MXU: 19011748 PrvRd:l92962

DYE, TIM 50. 74 104. 67 10/5/18 19 HIGHLAND ST Mtr#: 82094447 MID/MXU: 19011476 PrvRd:77229

BENNETT,A J 338.43 399.08* 7/23/18 821 POOR FARM RD Mtr#: 82093505 MID/MXU: 17027694 PrvRd:66192

WHITT,ANTHONY & TA 48.85 82.47 8/20/18 961 POOR FARM: RD Mtr#: 82093544 MID/MXU: 17029660 PrvRd:39619

GARRETT,QUENTIN 53.87 93.14 9/6/18 402 AUTUMN CHASE RD Mtr#: 82093456 MID/MXU: 16950526 PrvRd:40401

WILLIS, SHAWN 222. 77 317. 91 8/31/18 438 AUTUMN CHASE RD Mtr#: 82093455 MID/MXU: 16932670 PrvRd:88914

BOYD, REBECCA 70. 68 100. 68 7 /6/18 455 MACFARLANE LN Mtr#: 82094288 MID/MXU: 19032964 PrvRd:65059

KENNEDY,HAROLD 67,86 97.88 8/3/18 190 TWIN OAK CIRCLE Mtr#: 82094158 MID/MXU: 16889238 PrvRd:lO

GOBBLE, KYLE 158. 00 188. 00* 10/3/18 810 TWIN OAK CIRCLE Mtrlt: 82094229 MID/MXU: 19018518 PrvRd:lO

FOGLEMAN, BOBBY -2§…la. 139. 52 8/30/18 66 NORFIELD RD Mtr#: 82094162 MID/MXU: 16870864 PrvRd:42019

FOGLEMAN,ELLEN 378.79 430.76* 10/3/18 58 NORFIELD RD Mtr#: 82094234 MID/MXU: 16887440 PrvRd:1860l

/{, 3 V:! -<- · £i.Vf· . .'./

RON ATR: 10/8/18 RUSSELL CO PSA PAGE NO: PAST DUE BALANCE REPORT By:

account: LOCATION

100275 022-00000300

1008a5 016-00211960

300895, 9210-00112270

109896 010-00122323

00897 ‘a10-o0112340

100916 011-00122910

100954 013-00124050

101030 020-02020800

xoioas 020-02022150

301133 010-p0122380

101365 013-00000900

102061 922-00010100

102092 020-02020000

02132 022-00013200

02145 022-00014500

302202 022-00019500

192294

102301, 2i-00211600

102327 21-00212500

102324 021-00212700

102470 022-00022700

102523 924~00220140

102574 o24-90220440

102577 924-00220470

io2580 024-00220490

REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 99 Day Balance

wave ADDRESS REVERE worn TAstPAY NOTE jy. g MILLER, BRANDY aiao2 — aa6.arr sosys Pd ThE 153 GRANDVIEW COURP Mex#: 62093021 mID/mmv: 19013000 Prvad: 167052

B50-1397 PRIRICK, KEITH 114.04 aaa.say 8/31/06

2409 OL HWY 19 Merf: 82093801 wID/uxU: 19011950 Prva: 29838

CAMPBBLL, SHERRY 50.00 80.00 9/14/18 670 JF TAYLOR RD Mer#: 82093654 MED/MKU: 19011418 PrvRa:14059

FUBTOHER, JANES Ab 39.93 302.48 9/7/16 592 DILMION ST Merb: #2094248 mxp/mK: 19003202 Prem: 51603

HORTON, DAVID 159.30 159.30* 4/24/18 £68

G52 DELEON ST Mer: 82099975 mBO/MHU? 19003260 Prvid?944S, ToS Nonies, curs 96.21 133.49 10/5/18 ide Aso 39 SUNSET IN Merf: 62083796 mxp/eoto: 15028626 ervRd: 43640

YARTIN, AUSTIN 298.37 358.47 9/10/28 Pot iF. 567 SPRING HTML RD Mer: 02094521 MID/WKU: 19043012 PruRd:139177

HENDRICKS, JUDY 484.39 536.63* 6/15/18 45 DYE DRIVE 45 DYE DRIVE Mex#: 76222495 MxD/uR\

BROWN, CHARLENE. K 53.87 101.19 8/16/18 198 DBE ST Mer#: 76223168 wxD/MKU: 16976820 Prvnd: 41342

GILBERT, GARY & KAR 143.38 220.61 9/18/18 651 DILLION Sr Mtr#: 82094252 MID/MAU: 19003494 PrvRd:120188

of, HUBBARD, LEROY & KR 2357.04 2421.43" 30/3/18 e7) 462 SUMHTRT ORIVE. WerHs 92093699 MID/MU: 19031878 PevRd:97662 76-64

gomeniann newer sos.70 a80.s0e siaene Pda! GSTERRE Hitt onive wets g2001372 ala: as00n010 het aoee27

BORMAN, CINDY 63.70 118.03 9/24/18 382 KENNEDY DRIVE Mtr#: 76222537 MID/WAU: 19036138 PrvRd:190678

‘CURRY, DAVID. 49.49 87.78 9/5/18 187 ARCH BARRETT DR witr#: 82094015 MID/MKU: 19034072 PruRd:59535

CLECO CORPORATION, 89.83 255.21 8/22/18 544 REDBUD HAY Mtr#: 02094375 MID/NMU: 19011748 Pevnd:192962

bye, rat 50.74 104.67 10/5/18 19 HIGHLAND ST MExil: 82094447 MID/wxU: 19011476 PrvRd:77229

BENNETE, A J 339.43 399,08" 7/23/18 821 POOR FARM RD Mex: 92093505 ttD/uKd: 17027694 PrvRd: 66192

WHIT, ANTHONY @ TA 48.85 82.47 8/20/18 961 POOR FARM RD tr#: 82093544 WID/mU: 17029660 PrvRd: 39619

GARRETT, QUENTIN 53.97 93.14 9/6/18 402 AUTUMN CHASE RD Mtré: 82093456 MID/MXU: 16950526 PruRd: 40401

wxuiz8, enn an auras aane — Pat !4/9:

438 AUTUMN CHASE RD Mer$: 82093459 MID/MKU: 16932670 PrvRd:s8514

To BOYD, REBECCA 10.68 roo.68 1/6/15 Pal. 100-08 455 WACEARLANE IN MEH: 82094268 MID/MiU: 19032964 PrvRd: 65059 a KENNEDY, HAROLD 61.88 97.08 8/3/18

190 TWIN OAK CIRCLE meré: 82094158 MID/MmKU: 16809238 PevRd?10 a

GOBBLE, KYLE 158.00 3B8.00* 10/3/18 Vd St-uy

810 TWIN OAK CIRCLE Meri}: 82094229 MED/MKU: 19018518 PrvRa:10

FOGLEMAN, BOBBY 16.38 330.52, 8/30/18 66 NORFIELD RD Mer#: 82094162 MID/MiU: 16670864 PrvRd:42019

POGLEMAN, ELLEN ave. 430.76" ao/ane Yh “TGP

58 NORPTELD RD Mtr#: 82094234 mrD/mxU: "16867440 Prond:16601

Bev

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: 2 BY: EFV

ACCOUNT LOCATION 102633 024-00220790

102668 024-00220820

102826 19-00003860

102904 19-00001388

102981 022-00001481

102982 022-00000480

103022 19-00002336

103057 19-00001318

103090 021-00000497

103141 023-00008257

103142 023-00005253

103170 023-00001855

103214 010-00000940

103360 022-00016500

103382 19-00001364

103456 192-00000047

l03494

192-00000226

103497 192-00001738

103508 192-00000896

103531 192-00002846

103546 192-00007562

103563 192-00007088

103663 023-00002456

103709 193-00000060

NAME ADDRESS VAN DE VEN, DALE 73 WOODBRIAR DRIVE #1

TAYLOR,BRYAN C 14543 US HWY 19 Mtr#:

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

Mtr#:

PRE VB AL 65.83

82094236 MID/MXU:

TOTAL LASTPAY 123.51 8/23/18

17066304 PrvRd:32890 g 8() -1113

127.60 196.68 8/6/18 82094238 MID/MXU: 89094572 PrvRd:32093

HAWKINS,JOSEPH F 121.50 171.93 8/3/18 3993 US HWY 19 Mtr#: 75897300 MID/MXU: 16859742 PrvRd:246291

WISE,EARL 477,70 507.70* 5/15/17 1388 GREEN VALLEY RD Mtr#: 76069405 MID/MXU: 16872460 PrvRd:85 r

) 7&• ? c; L/ • ;)';JL/) MORGAN,BRIAN 423.11 668.61* 7/3/18

NOTE

/6. lf I J.f. S 0

481 MACFARLANE LN Mtr#: 82093687 MID/MXU: 88458370 PrvRd:143320 /0-//

OWENS, BILL 62.59 113. 71 9/12/18 jc(, //j ·‘.’/ 163 GRACE LN 163 GRACE LN Mtr#: 82094573 MID/MXU: 19031920 PrvRd:71636

MOUNTAIN VIEW,RETI 456.65 893.95 8/24/18 2336 COAL TIPPLE HOLLOW 76068671 16933214

Mtr#: 79865130 MID/MXU: 16933214 PrvRd:2049812

KISER,CHRIS 62.27 106.51 8/30/18 1318 GREEN VALLEY RD Mtril: 76069400 MID/MXU: 16864518 PrvRd:285271

POWERS,STEVEN 72.86 115.95 9/24/18 497 TODD HOLLOW ROAD Mtr#: 82093462 MID/MXU: 17046288 PrvRd:34261

NEECE, SAMANTHA 3627. 72 3704. 23* 9/10/18 8459 MOUNTAIN ROAD Mtr#: 75896217 MID/MXU: 16960552 PrvRd:454479

GARRETT,RICKY 76.39 111. 77 8/6/18 8415 MOUNTAIN ROAD Mtr#: 75896190 MID/MXU: 16952068 PrvRd:82460

BEAVERS, CONNIE 138. 00 168. 00* 8/3/18 7187 MOUNTAIN ROAD Mtr#: 75896229 MID/MXU: 17028236 PrvRd:O

HELBERT,KAYLA 78.95 146.21 8/15/18 940 J FRANK TAYLOR Mtr#: 82093911 MID/MXU: 19034172 PrvRd:l07796

RASNAKE 1 KELL¥- 24 ROSEDALE CIRCLE 58865212

  1. 50 124. 29 8/6/18 Mtrif: 82094025 MID/MXU: 88582070 PrvRd: 64097

PRICE,DONALD & CAT 49.13 110.24 8/13/18 1364 GREEN VALLEY RD. Mtr#: 75896307 MID/MXU: 16860448 PrvRd:354829

PATRICK, PATSY 214. 00 244. 00* 4/9/18 47 HANSONVILLE LN Mtr#: 75897375 MID/MXU: 16870262 PrvRd:8478

ADVANCED DIAGNOSTI 62.46 111.31 B/16/lB

1708 US HWY 19 Mtr#: 75897403 MID/MXU: 16874762 PrvRd:502471

FAS MART# 467,GPM 45.76 337.14 10/3/18 1738 US HWY 19 Mtrll: 75896071 MID/MXU: 16725074 PrvRd: 1727352

KESTNER, JERRY 212. 70 287. 98* 8/14/18 896 US HWY 19 Mtr#: 75897124 MID/MXU: 16873168 PrvRd:392566

BROOKS,MICKIE 1130.00 1160.00* 10/4/18 136 APPLE TREE LN Mtr#: 75897445 MID/MXU: 16861548 PrvRd:O

RASNAKE,JOY 60.00 90.00 8/3/18 134 MOUNTAIN CREEK RD Mtr#: 75897362 MID/MXU: 168608-02 PrvRd:119990 11627397

DOSS,PATRICIA 179.16 209.16* 5/9/18 7088 CLINCH MT ROAD Mtr#: 75897117 MID/MXU: 16873006 PrvRd:81272

DUTY,WILLIAM & KAY 98.76 134.36 ~ 14 ROLLING HILLS COURT Mtr#: 75896184 MID/MXU: 16960728 PrvRd:258314

STILTNER,CHARLES 202.11 261.89 10/3/18, 60 CROSSRIDGE ROAD Mtr#: 75897350 MID/MXU: 16874214 PrvRd:366612

lo -11! . 'fj, 3’JT.53

t.6.

/Jd, #75,;

yr). Jd ,tJC:

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE No: PAST DUE BALANCE REPORT BY:

ACCOUNT LOCATION 102633 024~00220790

102668 024-00220820

102826 19-o0003860

102904 19-00001388

o2982 922-00001481

102982 922-po000400

403022 19-00002236

103057 18-00001318

103090, 021-00000497

ao324a (023-00008257

103242 (023-00005253

103270 023-00001855

103214 010-00000940

103360 022-90026500

103382 19-00001364

103456 192-000000e7

ao3ea4 192-00000226

103497 192-00001738

103508 192-c0000096

103531 152-00002846

103546 192-00002562 103563

192-00007088

103663, 023-00002456

103709 193-00000060

REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

wm Abokess REVEAL rom wager None an 8 VEN, Data jee) aggre 0/23/40 TE woobBRIAR DRIVE 92 wec#: 92094298 Wib/ixD: 17066308 PrvRd:32690 ghd: Ae ‘tnenR, BRYAN 27.60 196.687 87¢/ 14543 Os HWY 19 Mer: 82094298 mnD/MKUS 89094872 ra: 92093 oF sues, gosnen wa.so_ an.ss ene fds 1a59 3590 US" ai 19 ‘Wests 75097300 sD/AMO se59742 Fxvad: 24629! wise, ean 7.79 307.20" 5/18/27 SES" Ghee vauLsY nD Mert: 7eos9405 HES /nD: 16672400 vevtGe89 Plo: 194-294: orca, Anza waar celle 4 Re $02 HACEARiANE IN MexHs 02099687 mD/U? 00450370 evn: 149320 Toa ny wens, x1 eso a.m onane fd US-4!

163 GRACE IN 163 GRACE LN Mte$: 62094573 WED/MxU: 19031920 PrvRa: 71636

MOUNTAKN VIEW, RETI 456.65 893.95 9/24/18 _ 2336 COAL TIPDLE HOLLOW Mee: 79865130 MTD/MxD: 16933214 Prvnd: 2049017 ‘Teo6s671 | 36933214

RISER, CHRIS 62.27 106.51 8/30/18 1318 GREEN VALLEY RD Mér#: 76069400 MTD/MXU: 16864518 PrvRd:285271

POWERS, STEVEN 72.06 115.95 9/24/18 497 TODD HOLLOW ROAD Meré: 82093462 MID/MKU: 17046208 PrvRd:34261,

NEECE, SAMANTHA 3627.72 104.23 gn0/10 Pat (2/73 8459 MOUNSAIN ROAD wer¥: 75096217 MID/MxU: 16960852 Peved: 454479

GARRETT, RICKY 76.39 un.7) 9/6/18 8415 MOUNTAIN ROAD Mex#: 75896190 MID/MXU: 16952068 Prund: 82460

BEAVERS, CONTE 138.00 168,00* 9/2/18 710) MOUNTAIN ROAD Mex#: 79896229 wID/emU: 7028236 brvRasO

MeLBERE, KAYA 7e.95 346.21 @/35/28

S40 0 FRANK TAYLOR wee: €2093912 MID/SU: 19034172 ‘PreRa:107796

RASNAKE, RELI as.50 326.29 @/6/8

BA ROSEDALE CXRCLE weed; 92094005 wxD/MU; 90582070 rend. 64087

Saeesai2

PRICE, DONALD & cAT 49.29 310.28 8/13/18

Tied GREEN VALLEY RD, Meet: 79896207 MED/tKo: 16960440 Prema 354829

ENERECK, PRISY 214.00 248.00* 4/9/38 —

FT HANSOWELLE I Mex; 75897375 MID/NO: LeB70ze7 PevRd 6478

ADVANCED orAcnostz fue saa. erieae

Vio8 US HRY 19" Mec#: 75897403 wxO/uKO: Te87«762 BevRds50247 —— eng MRT § 467,GE 45.76 337.18 0/3/18 BRB

1738 US HOY 19) Mer#: 78896071 wxD/mU: 16725078 PevRd:1727352

KESTNER, JERRY 212.10 287.98 8/34/18 896 US AMY 19 Mtr: 75897124 MID/MKU: 16873168 Prvad:392566

BROOKS, NICKTE 1130.00 1160.00" 10/4/18 136 APPLE TREE IN Mtr: 75897445 MID/MKU: 16861548 PrvRd:0

RASNAKE, JOY 60.00 90.00 8/3/18

134 MOUNTAIN CREEK RD Mtr: 75097362 MED/MKU: 16860802 PrvRd: 119990 11627397

oss, PARECTA 179.16 209.16" 5/9/18 Lb: O86” CLINCH NE ROAD Mtx#: 75897117 wIO/INU: 16073008 PevRdv01272

fat 75 oury, #IEatAM & RNY gets st3e torscaa— 750 TROLLING HILLS COURT exH 75896184 WID/eRU: 1696072 PEaRdT250314

STELIWER, CHARLES 202.11 reer vase, ps We 60 CROSSRIDGE ROAD Mtr: 75997950 MID/HKU: 16874214 Prva: 366610

RUN DATE’ 10/8/18 RUSSELL CO PSA PAGE NO: 3 BY: EFV

ACCOUNT LOCATION 103736 193-00000123

103752 193-00002033

103818 020-00002131

104129 191-00000226

1044S6 011-00113360

104483 014-00016800

104562 011-00111420

104 64 4 013-00000509

104653 022-00000389

104677 191-00003409

104690 192-0000922

104691 016-00005210

104697 19-00000310

104716 020-02021000

104736 191-00008739

104778 021-00002801

104 792 014-00117851

104827 013-00000340

104901 013-00011074

104951 023-00003067

105027 024-00220651

105046 021-00212200

105101 020-02020500

105121 197-00001894

NAME

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

ADDRESS PREVBAL TOTAL LASTPAY STEFFEY,KEITH D. 155.28 314.49 9/21/18 123 ROSE HILL DR Mtr#: 75897352 MID/MXU: 16859622 PrvRd:393960

JESSEE,BUFORD 60.00 90.00 8/6/18 163 CROSSRIDGE RD Mtr#: 75897333 MID/MXU: 16873410 PrvRd:9997534

DUTY / JAMES & VICTO 71. 91 118, 37 8/20/18 296 SHAW ST Mtr#: 76069378 MID/MXU: 16874422 PrvRd:276179

DUTY,LEO 197.72 356.93 8/16/18 226 FOREST LODGE DR. Mtr#: 76222498 MID/MXU: 19022826 PrvRd:731638

CEDAR RIDGE TRUCK 47.15 88.15 7/12/18 24018 US HWY 19 Mtr#: 82093942 MID/MXU: 16724634 PrvRd:l8669

CLINE,Jl\NIE 48.35 94.90 8/24/18 59 OLD DOMINION DRIVE Mtr#: 82094442 MID/MXU: 19011682 PrvRd:75460

CLEVINGER, STEPHANI 103. 50 133. 50* 8/29/18 166 BETHS LN Mtr#: 82094525 MID/MXU: 19011456 PrvRd:25574

WESTBROOK, RHONDA 137. 81 231. 03 8/14/18 255 HICKORY ST Mtr#: 78530509 MID/MXU: 80839882 PrvRd:285994

CHAFIN, MATTHEW 146. 36 185 .17* 9/6/18 549 MACFARLANE LN Mtr#: 82094325 MID/MXU: 19032456 PrvRd:78510

ELSWICK, DONNIE 3409 US HWY 19 11142493

  1. 91 125. 94* 8/7 /18 Mtr#: 75897317 MID/MXU: 16870816 PrvRd:240517

FOX,CAROL 404.53 472.23* 10/5/18…, 922 US HWY 19 Mtr#’ 75897126 MID/MXU’ 16869196 PrvRd,583737

CANTRELL, BARBARA C 83. 65 113. 65* 10/3/18 273 ACRE LANE Mtr#: 82093871 MID/MXU: 19011414 PrvRd:20388

ROBERTS, JOSHUA 310 DEER RUN RD 75897303

RAY,BRADLEY 171 KENNEDY DR

COX, PAMELA 3413 US HWY 19

56.18 111.08 8/24/18 Mtr#: 75897303 MID/MXU: 16873764 PrvRd:272647

  1. 77 91. 58 8/29/18 Mtr#’ 76222492 MID/MXU’ 80366968 PrvRd,158095

  2. 08 119. 58 9/12/18 Mtr!I: 79428739 MID/MXU: 80737800 PrvRd,178200

NOTE

/() -t;'. /Jd, '7 (). 06

HUNNELL, NANCY 127. 73 157. 73* 6/5/18 613 POOR FARM RD ROARING SPRIN Mtr#: 82093491 MID/MXU: 17027960

JJJ '/(;/J PrvRct:l4’x~4~90~

COX, G.A.ILEN 68. 33 98. 33 8/9/18 21081 US HWY 19 Mtrff: 82093736 MID/MXU: 19002090 PrvRd:l2609

BLANKENSHIP, MELENA 218. 33 248. 33* 3/19/18 L.f. 340 HICKORY ST Mtr#: 78530503 MID/MXU: 80840554 PrvRd:96403

REYNOLDS,MARY 76,70 76.70* 6/12/17 1074 SPRING HILL RD Mtr:lt: 78787349 MID/MXU: 19037014 PrvRd:69629 /6 ~l

KITTS,AMANDA 199.89 292. 78* 9/11/18 /}-J’ J.5 •0’’ 65 ROLLING HILLS COURT MtrU: 75896246 MID/MXU: 17026864 PrvRd:276717

STREET,ISAAC 119.86 208.78 B/30/18 102 HILL TOP AVE Mtr#: 82094198 MID/MXU: 16885210 PrvRd:54162

ARTRIP, KENDRA DANI 64. 91 114. 32 9/5/18 172 AUTUMN CHASE RD Mtr#: 82093481 MID/MXU: 16947990 PrvRd:50679

LIST,CINTHIA 180.60 228.49 9/18/18 254 KENNEDY DR Mtr#: 76222540 MID/MXU: 80398550 PrvRd:231621

MUSICK, MIRANDA 769. 53 811. 90* 4 /20/18 892 ELK GARDEN RD Mtr#: 80601894 MID/MXU: 85576490 PrvRd:l22260

RUN DATE: 10/8/18 RUSSELL CO PSA PAGE NO: PAST DUE BALANCE REPORT BY:

account LOCATION 103736 193-00000123

103782 193-00002033

103818 020-00002132

304129 i9i-a9000226

104456 out-09343360

pases, 14-00016800

pase2 Da1-co1s1420

oaeaa 033-00000509

046s 022-00000389

304677 191-00003409

104690 i92-0000922

ngsan o16-00005210

104697 19-00000310

s0a716 020-02021000

104736 491-00008739

100778 921-00002801,

104792 o1a-o0137851

aoaez 013-00000340

194901 013-00011074

104981 023-00003067

195027 o24-00220651

195045 021-00212200

105403 020-02020800

103121 197-0000894

REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

NAME, ADDRESS PREVBAL TOTAL LASTPAY nore. STEFFEY, KEITH D. 155.28 314.43 9/21/18

123 ROSE HILL DR Mer#: 75897352 MaD/uKU

16859622 PrvRd:393960,

JESSE, BUFORD 60,00 90.00 8/6/18 163 CROSSRIDGE RD Mer#: 7897333 MID/WKU: 16873410 PrvRd: 9997534

vory, sames_¢ vrce0 nist ae.37 evzone 296 Sua ST" MECH? 76069978 mED/mKO: 16874422 PrvRd: 276179

purr, 180 191.72 386.93 e/tss8

226 RES? LODEE OR, Mer¥: 76222498 MEB/iU: 190zzeze PrvRd:?D163B

esoan nrpoe snuck sn. s0.18 7/12/10

Gone US mi 19. Uer#s 82099942 mED/Mm! 16724694 Prva: 10663

cuaNs, omnes 40.38 94,90 8/24/18

$2 Oh DOMINION DRIVE Nexis 92096442 MiD/mKU: 19011882 preRdl?5460 ——~7g7yp cuaviucr, smupuaw: 203.50 133,508 zane Pd. 133.53

166 BETHS IN Mtr#: 02094525 wro/MxU: 19011456 PevRd:25574

10-F {f29TBROOK, RHONDA aie amos enane — Pde 808 caneTy, unnssn 146,36 195.37 ofesi8

BESWICK, DOWNTE 92.91 25.94% 6/7/18 3409 US EWY 19 Mer#: 75897327 mrD/mxU: “16870816 PruRd: 240517 inn42493,

FOK, CAROL 404.53, 472.234

922’US HAY 19 Mer#: 75097126 wxD/umU: 16869196 Pevad:583737 CANTRELL, BARBARA C 83.65 113.65" 10/3/18 273 ACRE LANE Mtr#: 82093871 MID/WKU: 19011414 PrvRd: 20388 ROBERTS, JOSHUA 56.18 1ii.08 9/24/18 310 DEER RUN RD Mtrf: 75897303 MID/MKU! 16873764 PevRd:272647 75897303,

BAY, BRADLEY 49.77 91.58 8/29/18

171 KenwEDY DR Merl: 76222692 mxD/MXU: 80366968 PrvRd: 158095

COX, PAMELA 61.08 419.58 9/12/18 3413 US HWY 19 Mee: 79428739 WTD/MKU: 80737800 PrvRd:178200

HONE, NANCY 121.73 187.738 6/5/18 Dat lilo 613 POOR EARM RD RORRING SPRIN wes#: 62099491 wID/eid: 17027960 PevRa:da730

cox, garnn eo.a3 oe.a3 a/srie

28081 U8 Hwy 19 Mer: 92099736 wxD/MKU: 19002090 Prvitds 12609

BUANKRNSAEP ELENA 216.03 249.938 3/29/18 Lids 540 HCKORY’ ST Mex: 78530803 uxp/entd: 80040554 rend: 96403,

REYNOLDS, MARY 76.70 76.10" 6/12/17

Lond SPRING HITE RD wees; 70787349 wED/emv: 19037014 PevRd: 69629 Thr xo38s, AMANDA 199.09 292.70 grasae Pd dS wh 65 ROELING HTIZS COURT MtxH: 75896246 MED/MU: 17026066 Pevka 276717

seam, isaac 119.86 208.78 8/30/18

Yo2 HILL TOP AVE west: 82094298 MrD/mU: 16985210 vevRa: 54162 joe [ARTRIP, KENDRA DANI 64.91 114.32 9/5/18 Yd B.t5 172 ADROMN CinSE RD Mer: 62099401 MED/axU: 16947990 Prva:50679 ak urst, crvniza 120.60 aea.aa onone Yoh» [00%

254 KENNEDY DR Mtr#: 76222540 MED/9KU: 80398550 PrvRd:231621

MUSKCK, MIRANDA 769.53 811.90" 4/20/18 892 ELK GARDEN RD Mtr#: 80601894 MID/MXU: 85576490 Prvad: 122260

RON DATE: 10/8/18 RUSSELL CO PSA

ACCOUNT LOCATION 105124 014-00117900

105129 197-00003984

105130 197-00004615

105135 197-00004056

105138 197-00004618

105144 197-00003965

105213 14R-00005277

105275 Oll-00117 950

105288 l92-0000261A

NAME ADDRESS YEAPLES,GARY 21128 US HWY 19

PAST DUE BALANCE REPORT REPORTING FOR ACCOUNT BALANCE ACTIVE ONLY SORTED BY ACCOUNT

REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance

PREVBAL 68.33

Mtr#: 82094215 MID/MXU: 19003848

TOTAL LASTPAY 98. 33 8/3/18

PrvRd:3878

AUSTIN,DONNA & JOE 439.30 469.30* 1314 ELK GARDEN RD Mtr#: 82093984 MID/MXU: 85575998 PrvRd:lO

OWENS,CHERYL L 439. 78 469. 78* 1310 ELK GARDEN RD Mtr#: 82094615 MID/MXU: 83091548 PrvRd:3694

RAY / DONALD & TANYA 103. 50 133. 50* 6/11/18 491 MAJESTIC VALLEY RD Mtr#: 82094056 MID/MXU: 85894976 PrvRd:lO

COOK, ROBERT 241.50 271.50* 1399 CREEI\SIDE DR Mtr#; 82094618 MID/MX:U: 85565122 PrvRd; 10

MUSICK,CHESTER & C 88.67 119.96 9/18/18 1499 CREEKSIDE DR Mtr#: 82093965 MID/MXU: 85895542 PrvRd:40315

HALE, TRAVIS 679 RATCLIFF LN

DIMPFL,CARRIE E 21124 US HWY 19 58343336

47.12 77.12 Mtr#: 83475277 MID/MXU: 88457912 PrvRd:5272

91.35 91.35* 4/4/18 Mtr#: 82094171 MID/MXU: 19011876 PrvRd:9451

WILLIS,KRISTA 58.31 88.31 9/12/18 261 A HANSON DRIVE Mtr#: 75897396 MID/MXU: 16869674 PrvRd:20011

CARRICO, BOYD 101. 22 131. 22*

NOTE

PAGE NO: 4 BY: EFV

/'//U5.M .

105353 192-000007 64 764 US HWY 19 BRICK HOUSE Mtr#: 75897113 MID/MXU: 18709170 PrvRd:l59900

105357 19-00001081

TOTAL

THOMAS, REBECCA 72.05 72.05 108 SUNNY HILL DRIVE Mtr#: 75897320 MID/MXU: 16865374 PrvRd:273461

COUNT = 84 20487. 02 25403.59

< < < END OF PAST DUE BALANCE REPORT > > >

RUN DATE: 10/8/18 RUSSELL CO PSA

PAGE NO: PAST DUE BALANCE REPORT BY: REPORTING FOR ACCOUNT BALANCE ACEIVE ONLY SORTED BY ACCOUNT REPORTING 30 DAY > 45 AND CYCLE 2

  • Indicates 90 Day Balance ACCOUNT Name. LOCATION ADDRESS: PREVBAL TOYAL LASTPAY NOTE, 1osizs YBAPLES, GARY 68.33, 98.33 8/3/18 0i4-00117900 23128 US HWY 18 meré: 82094219 MID/MKU! 19003848 Prvld:3879 195129 AUSTIN, DONNA 4 JOB 439.30 469.30" NV Juss 197-00003984 1314 BLK GARDEN RD Mtr#: 82093984 MID/NXU: 65575998 ProRd:10 205130 OWENS, CHERYL L 439.78 469.79* 197-00004615 1310 BEK GARDEN RD Mtr#: 82094615 MED/¥XU: 83091548 PrvRd: 3694 os135 RAY, DONALD & TANYA, 103.50 133.50" 6/11/18 197-00004056 491 “MAJESTIC VALLEY RD Mer#: 8209¢056 MID/MxU: 05894976 PrvRd:10 105138 CooK, ROBERT 241.50 271.504 197-00004618 1399 GREEKSIDE DR Mer#: 82094618 MID/MiU: 85565122 PrvRd:10 sosise MUSICK, CHESTER @ C 88.67 319.96 9/19/18 197-00003965 «1499 CRHEKSTDE DR Mer: 62093965 MID/MAU: 95895542 Prvnd: 40315 105213 HALE, 2RAVIS. 4732 1.32 14R-00005277 «679 RATCLIFF IN Mtr: 03475277 MID/MKU: 88457912 PrvRd:5272 105275 DIMPEE, CARRIE, E 91.35, 92.35” 4/4/10 OL1-00217990 21124 US HWY 19 meré: 92094171 Map/wxO: 19011076 PrvRa:9451 50343336

105298 WILLIS, KRISTA 58.31 88.31 9/12/18 1920000261 261 A HANSON DRIVE Mtz#: 75897396 MID/MKU: 16869674 PrvRd:20011, 305353, ‘CARRICO, BOYD. 103.22 131.228 — 152-0000076¢ 764 US HAY 19 BRICK HOUSE Mte#: 75897113 mrD/wmU: 16709170 PrvRa:159900 105357 ‘THOMAS, REBECCA, 72,08 12.05 19-00001081 «108 SUNNY HILL DRIVE Mtr#s 75897320 WID/MxU: 16865374 PrvRd:273461 ‘roraL coun = 04 0887.02 2403.59

< << BND OF PAST DUE BALANCE REPORT > > >

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY P. 0. BOX 3219

LEBANON, VIRGINIA 24266

276-883-4030 Fax 276-889-2196 e-mail [email protected]

Russell County Board of Supervisors 137 Highland Drive Lebanon, Virginia 24266

October 15, 2018

Re: RCPSA Office Building- 7341 Swords Creek Road

Dear Members of the Board of Supervisors:

It was recently brought to my attention that there has been interest in acquiring the vacant RCPSA office building, located at 7341 Swords Creek Road, for use as a community center for the Swords Creek area. On behalf of Russell County Public Service Authority and its Board of Directors, I would like to propose the following:

In exchange for the RCPSA office building, located at 7341 Swords Creek Road, the County would agree to assume the current New Peoples Bank loan for the RCPSA office/shop located at 264 Clydesway Drive in Lebanon. The payoff of this loan as of today is $29,513.30. I have been advised by the land appraiser that the Swords Creek office building would value at approximately $50.00 per square foot (equivalent to around $89,000.00), therefore being a significant savings for the County to assume the debt on the New Peoples Bank loan rather than purchasing the property directly.

Should you have any questions or require further information, please feel free to contact me at your earliest convenience. In the meantime, I look forward to your response.

Sincerely,

Harvey Hart Operations Manager

cc: Lonzo Lester, Russell County Administrator Carter McGlothlin, RCPSA Chairman

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY P.O. BOX 3219 LEBANON, VIRGINIA 24266

276-883-4030 Fax 276-889-2196 e-mail [email protected]

October 15, 2018

Russell County Board of Supervisors 137 Highland Drive Lebanon, Virginia 24266

Re: RCPSA Office Building — 7341 Swords Creek Road Dear Members of the Board of Supervisors:

It was recently brought to my attention that there has been interest in acquiring the vacant RCPSA office building, located at 7341 Swords Creek Road, for use as a community center for the Swords Creek area. On behalf of Russell County Public Service Authority and its Board of Directors, I would like to propose the following:

In exchange for the RCPSA office building, located at 7341 Swords Creek Road, the County would agree to assume the current New Peoples Bank loan for the RCPSA office/shop located at 264 Clydesway Drive in Lebanon, The payoff of this loan as of today is $29,513.30. I have been advised by the land appraiser that the Swords Creek office building would value at approximately $50.00 pet square foot (equivalent to around $89,000.00), therefore being a significant savings for the County to assume the debt on the New Peoples Bank loan rather than purchasing the property directly.

Should you have any questions ot require further information, please feel free to contact me at your earliest convenience. In the meantime, I look forward to your response.

Sincerely,

Harvey Hart Operations Manager

cc: Lonzo Lester, Russell County Administrator Carter McGlothlin, RCPSA Chairman

RCPSA- Project Updates:

Rt. 656 (Creekside Drive)- Have installed 40’ of 6" line; (4) meters; (1) hydrant.

Town of Cleveland - No work done on project since last reported. Still need to install a yard hydrant, tie meter into a house, and pave.

Thompson Creek/Tunnel Road - Installed (1) Meter and done clean up. Project is complete.

Fincastle Estates - Have installed 1,120’ of 8" line.

RCPSA — Project Updates:

Rt. 656 (Creekside Drive) — Have installed 40’ of 6” line; (4) meters; (1) hydrant.

Town of Cleveland — No work done on project since last reported. Still need to install a yard hydrant, tie meter into a house, and pave.

Thompson Creek/Tunnel Road — Installed (1) Meter and done clean up. Project is complete.

Fincastle Estates — Have installed 1,120’ of 8” line.

Castlewood Water and Sewage Authority

OCTOBER 8. 2018 A regular monthly meeting of the Castlewood Water & Sewage Authority Board of Directors

was held at the Castlewood Water Authority Building in St. Paul, Virginia on Monday, October 8, 2018 at 6:00 PM.

Brad Patton, Chairman Gary Dotson Jeff Lewis

Present

Ron Bostic - Bostic & Tucker Melissa Wilson

Jamie Kiser, Vice Chairman Darrell Puckett Darrell Johnson

Stephen Mullins, Counsel Elizabeth West

Crossroads Engineering

CALLED TO ORDER: The CWSA meeting was called to order by Chairman Brad Patton and invocation followed by the Pledge of Allegiance.

APPROVAL OF BOARD MEETING AGENDA Motion Motion by Darrell Puckett, and second by Jeff Lewis, member and duly approved by all Board of Directors to approve the agenda.

Motion Motion by Darrell Puckett, and second by Jeff Lewis, member and duly approved by the Board of Directors to approve the agenda. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Prior to public comments, Chairman Brad Patton addressed those in attendance of the meeting regarding the efforts that have been taken by Castlewood Water and Sewage Authority to assure that customers were billed correctly.

PUBLIC COMMENTS Shy Kennedy - addressed board with questions and concerns regarding billing McNeil Phillips - addressed board regarding billing and meters. Thomas Hensley - addressed board regarding meter, billing, consumption, and prior disconnection. Joseph Gregg- addressed board regarding meter, consumption, and billing. Naticia Proffitt - addressed board concerning actions after meters are audited regarding water bill. Roy Glovier - addressed board concerning consumption read on meter. Krystal Ramsey - addressed board regarding consumption and billing. Sammy Banner - addressed board concerning sister’s bill. Was billed for water and sewer. Sewer is not available to that area.

Castlewood Water and Sewage Authority

OCTOBER 8, 2018 Aregular monthly meeting of the Castlewood Water & Sewage Authority Board of Directors

was held at the Castlewood Water Authority Building in St. Paul, Virginia on Monday, October 8, 2018 at 6:00 PM.

Present Brad Patton, Chairman Jamie Kiser, Vice Chairman Gary Dotson Darrell Puckett Jeff Lewis Darrell Johnson Ron Bostic - Bostic & Tucker Stephen Mullins, Counsel Melissa Wilson Elizabeth West

Crossroads Engineering

CALLED TO ORDER: ‘The CWSA meeting was called to order by Chairman Brad Patton and invocation followed by the Pledge of Allegiance.

APPROVAL OF BOARD MEETING AGENDA __

Motion

Motion by Darrell Puckett, and second by Jeff Lewis, member and duly approved by all Board of Directors to approve the agenda.

Motion

Motion by Darrell Puckett, and second by Jeff Lewis, member and duly approved by the Board of Directors to approve the agenda.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

Prior to public comments, Chairman Brad Patton addressed those in attendance of the meeting regarding the efforts that have been taken by Castlewood Water and Sewage Authority to assure that customers were billed correctly.

PUBLIC COMMENTS

Shy Kennedy - addressed board with questions and concerns regarding billing

McNeil Phillips - addressed board regarding billing and meters.

‘Thomas Hensley - addressed board regarding meter, billing, consumption, and prior disconnection.

Joseph Gregg - addressed board regarding meter, consumption, and billing.

Naticia Proffitt - addressed board concerning actions after meters are audited regarding water bill.

Roy Glovier - addressed board concerning consumption read on meter.

Krystal Ramsey - addressed board regarding consumption and billing.

Sammy Banner - addressed board concerning sister’s bill. Was billed for water and sewer. Sewer is not available to that area.

Lou Wallace- addressed board with questions and concerns about billing and consumption. Gwen Jordan - addressed board on behalf of three homeowners on GB Shortt Street. Customers were being charged for water and sewer. Sewer will not be available to them. Customers would like a refund on the amount that they paid for sewer.

Motion Motion by Gary Dotson and second by Jamie Kiser to consider the three homes on GB Shortt Street in service area when it comes to sewer and to refund the three customers … Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Bobbie J Bryant - addressed board about a flat rate for customers until accounts corrected. Mary McGlothlin - addressed board concerning the amount she was billed for her and her mother’s home. Mrs. House - addressed board concerning the bill for First Mount Calvary Church.

Motion Motion by Jamie Kiser and second by Darrell Johnson to amend the agenda for the meeting so that Steve Sabo could present findings regarding meters. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

REPORT ON METERS Steve Sabo - customers not getting double billed for water. Going to 30 day cycle for billing. Corrective steps being taken. Meters are correct. Some meters will be pulled for testing.

BOSTIC & TUCKER Ron Bostic - Bostic & Tucker - Bank statements. Audit preparation. Advised not to pay IRS notice until researched to see if it had already been paid. Unbilled water.

Motion Motion by Jamie Kiser and second by Gary Dotson to pay IRS notice if it is found to be owed. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Crossroads See Attachment

OFFICE REPORT Melissa Wilson addressed board regarding customer issues. -Thomas and Charlene Adams -Regina Shelton

Motion Motion by Jamie Kiser and second by Gary Dotson to waive the reconnection fee for the

Lou Wallace- addressed board with questions and concerns about billing and consumption. Gwen Jordan - addressed board on behalf of three homeowners on GB Shortt Street. Customers were being charged for water and sewer. Sewer will not be available to them. Customers would like a refund on the amount that they paid for sewer.

Motion

Motion by Gary Dotson and second by Jamie Kiser to consider the three homes on GB Shortt Street in service area when it comes to sewer and to refund the three customers, . Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Bobbie J Bryant - addressed board about a flat rate for customers until accounts corrected. Mary McGlothlin - addressed board concerning the amount she was billed for her and her mother’s home.

Mrs. House - addressed board concerning the bill for First Mount Calvary Church,

Motion

Motion by Jamie Kiser and second by Darrell Johnson to amend the agenda for the meeting so that Steve Sabo could present findings regarding meters,

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrel} Johnson

Nay: None

REPORT ON METERS Steve Sabo - customers not getting double billed for water. Going to 30 day cycle for billing. Corrective steps being taken. Meters are correct. Some meters will be pulled for testing.

BOSTIC & TUCKER Ron Bostic - Bostic & Tucker - Bank statements. Audit preparation. Advised not to pay IRS notice until researched to see if it had already been paid. Unbilled water.

Motion Motion by Jamie Kiser and second by Gary Dotson to pay IRS notice if it is found to be owed. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

Crossroads See Attachment

OFFICE REPORT

Melissa Wilson addressed board regarding customer issues. -Thomas and Charlene Adams -Regina Shelton

Motion Motion by Jamie Kiser and second by Gary Dotson to waive the reconnection fee for the

Adams’ due to extenuating circumstances. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Consult Ron Bostic about the writing off of bad debt.

MIKE HORTON Mike Horton - 28 leaks have been found and repaired. Accountability should increase next month. Service truck #5 needs to have transmission replaced. Cost through Morgan McClure would be $2300.00.

Motion Motion by Jamie Kiser and second by Darrell Johnson to appoint Brad Patton and Darian Musick from Crossroads to check on USDA grant for purchase of 1 truck. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Motion Motion by Jamie Kiser and second by Darrell Puckett to pursue USDA grant for purchase of truck. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Motion Motion by Gary Dotson and second by Darrell Johnson to get quote to rebuild the transmission for truck #5. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Chad Slemp - needs to update software at the water plant. Cost is approximately $3000-5000. Need to obtain 3 quotes for software and will be addressed at November board meeting.

Approval ofBoard Minutes Motion Motion made by Jamie Kiser to and second by Darrell Puckett to approve the minutes as presented with the exception of changes. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Motion Motion by Jamie Kiser and second by Darrell Johnson to increase boot allowance to $100.00 per year. Employee may carry over for one year. Will pay $50 annually for prescription safety glasses. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Adams’ due to extenuating circumstances, Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Consult Ron Bostic about the writing off of bad debt.

MIKEHORTON

Mike Horton - 28 leaks have been found and repaired. Accountability should increase next month. Service truck #5 needs to have transmission replaced. Cost through Morgan McClure would be $2300.00.

Motion

Motion by Jamie Kiser and second by Darrell Johnson to appoint Brad Patton and Darian Musick from Crossroads to check on USDA grant for purchase of 1 truck.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

Motion

Motion by Jamie Kiser and second by Darrell Puckett to pursue USDA grant for purchase of truck,

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

Motion Motion by Gary Dotson and second by Darrell Johnson to get quote to rebuild the

transmission for track #5. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Chad Slemp - needs to update software at the water plant. Cost is approximately $3000-5000. Need to obtain 3 quotes for software and will be addressed at November board meeting.

inute Motion Motion made by Jamie Kiser to and second by Darrell Puckett to approve the minutes as presented with the exception of changes. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Motion

Motion by Jamie Kiser and second by Darrell Johnson to increase boot allowance to $100.00 per year. Employee may carry over for one year. Will pay $50 annually for prescription safety glasses.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

APPROVAL OF ACCOUNTS PAYABLE WITH ADD ONS Motion Motion made by Jamie Kiser, and second by Darrell Puckett, and duly approved by all Board of Directors to approve accounts payable with add ons. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

APPROVAL OF ACCOUNTS RECEIVABLE Motion Motion made by Jamie Kiser, and second by Gary Dotson, and duly approved by all Board of Directors to approve accounts receivable. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Executive Session

Motion

Motion made by Jamie Kiser and second by Darrell Puckett to enter into executive session pursuant to 2.2-3711(A)(1) and 2.7-3711(A)(8) of the Virginia Code to go into closed session to discuss the following exempt purposes: Al-Personnel and consult with legal counsel. AYE: Darrell Johnson, Jamie Kiser, Darrell Puckett, Bradley Patton, Gary Dotson, Jeff Lewis Nay: None

Motjon

Motion made by Jamie Kiser second by Gary Dotson and duly approved by all Board of Directors to come out of closed executive session pursuant to 2.2-3711(A)(l) and 2.7-3711(A)(8) of the Virginia Code to go into closed session to discuss the following exempt purposes: Al-Personnel and consult with legal counsel. AYE: Darrell Johnson, Jamie Kiser, Darrell Puckett, Bradley Patton, Gary Dotson, Jeff Lewis Nay: None

Upon coming out of closed session, Chairman Patton took a roll call vote asking each member to certify that to the best of each members knowledge (I) only public business matters lawfully exempted from open meeting requirements under Virginia Code Section 2.2-3711(A)(1) and 2.7-3711(A)(7) as outlined in the motion were discussed and (II) only such public business matters as were identified in the motion by which the closed meeting was covered or heard, discussed or considered in the meeting by public body to take a roll call vote.

Darrell Johnson: confirmed Darrell Puckett: confirmed Gary Dotson: confirmed

Jamie Kiser: confirmed Jeff Lewis: confirmed

APPROVAL OF ACCOUNTS PAYABLE WITH ADD ONS

Motion

Motion made by Jamie Kiser, and second by Darrell Puckett, and duly approved by all Board of Directors to approve accounts payable with add ons.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

APPROVAL OF ACCOUNTS RECEIVABLE

Motion

Motion made by Jamie Kiser, and second by Gary Dotson, and duly approved by all Board of Directors to approve accounts receivable.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson

Nay: None

Executive Session

Motion

Motion made by Jamie Kiser and second by Darrell Puckett to enter into executive session pursuant to 2.2-3711(A)(1) and 2.7-3711(A)(8) of the Virginia Code to go into closed session to discuss the following exempt purposes: A1-Personnel and consult with legal counsel.

AYE: Darrell Johnson, Jamie Kiser, Darrell Puckett, Bradley Patton, Gary Dotson, Jeff Lewis

‘Nay: None

Motion

Motion made by Jamie Kiser second by Gary Dotson and duly approved by all Board of Directors to come out of closed executive session pursuant to 2.2-3711(A)(1) and 2.7-3711(A)(B) of the Virginia Code to go into closed session to discuss the following exempt purposes: A1-Personnel and consult with legal counsel.

AYE: Darrell Johnson, Jamie Kiser, Darrell Puckett, Bradley Patton, Gary Dotson, Jeff Lewis

Nay: None

Upon coming out of closed session, Chairman Patton took a roll call vote asking each member to certify that to the best of each members knowledge (1) only public business matters lawfully exempted from open meeting requirements under Virginia Code Section 2.2-3711(A)(1) and 2.7-3711(A)(7) as outlined in the motion were discussed and (Ii) only such public business matters as were identified in the motion by which the closed meeting was covered or heard, discussed or considered in the meeting by public body to take a roll call vote.

Darrell Johnson: confirmed Jamie Kiser: confirmed Darrell Puckett: confirmed Jeff Lewis: confirmed Gary Dotson: confirmed

Motion Motion by Jamie Kiser and second by Darrell Johnson to offer Andrew Mullins as part time/interim executive director at $23.00 per hour for as many hours available. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Darrell Johnson Nay: Jeff Lewis

ADTOURN Motion Motion made to adjourn made by Jamie Kiser and second by Darrell Puckett. Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

Motion by Jamie Kiser and second by Darrell Johnson to offer Andrew Mullins as part time/interim executive director at $23.00 per hour for as many hours available.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Darrell Johnson

Nay: Jeff Lewis

ADJOURN

Motion

Motion made to adjourn made by Jamie Kiser and second by Darrell Puckett.

Aye: Brad Patton, Jamie Kiser, Gary Dotson, Darrell Puckett, Jeff Lewis, Darrell Johnson Nay: None

MINUTES Russell County Tourism Committee

Meeting September 19, 2018 l:OOpm

Vincent’s Vineyard

Members Present: Betsy Gilmer, Jim Lyttle, Donna Meade, Susan Hilton Guests: Ex-Officio: Kim Short

Meeting called to order by Betsy Gilmer

No Quorum

No meeting held in August 2018

Food Truck Festival - The food truck festival was success.

Trail Signs-We discussed prepayment to Mr. Stoots for trail signs. Betsy contacted The Sign Shop to find out where Jackie Hubbard left off in July.

Community Tourism - First Community tourism meeting will be Jim and Donna at Copper Creek the 2"’ or 3" week in October. Jim to announce.

Cemetery Project - We will scratch the Cemetery Project since Jackie is no longer with the town

Farm to Table - Donna touched on it being rescheduled to 9/28/18

BOS Meeting- Betsy to call County Admin office to request placement on the BOS agenda for Oct 1" meeting, any members that can attend the meeting.

NEW Business:

Kim still working on the Art Gallery at the Government Center. She is waiting on a waiver from county before moving forward.

Jim mentioned there is a new business at Elk Garden, the Bates Family Farm.

Meeting Adjourned.

Next regular meeting date is October 16, 2018 at Vincent’s Vineyard beginning at l:OOpm.

MINUTES Russell County Tourism Committee Meeting September 19, 2018 1:00pm Vincent’s Vineyard

Members Present: Betsy Gilmer, Jim Lyttle, Donna Meade, Susan Hilton Guests:

Ex-Officio: Kim Short

Meeting called to order by Betsy Gilmer No Quorum,

No meeting held in August 2018

Food Truck Festival ~ The food truck festival was success.

Trail Signs — We discussed prepayment to Mr. Stoots for trail signs. Betsy contacted The Sign Shop to find out where Jackie Hubbard left off in July.

Community Tourism - First Community tourism meeting will be Jim and Donna at Copper Creek the 2"! ‘or 3™ week in October. Jim to announce.

Cemetery Project - We will scratch the Cemetery Project since Jackie is no longer with the town Farm to Table — Donna touched on it being rescheduled to 9/28/18

BOS Meeting — Betsy to call County Admin office to request placement on the BOS agenda for Oct 1* meeting, any members that can attend the meeting.

NEW Business:

Kim still working on the Art Gallery at the Government Center. She is waiting on a waiver from county before moving forward.

Jim mentioned there is a new business at Elk Garden, the Bates Family Farm. Meeting Adjourned.

Next regular meeting date is October 16, 2018 at Vincent’s Vineyard begin

at 1:00pm.

Russell County Tourism Committee Member Listing

BOARD MEMBERS: TERM EXPIRES: Renewal Month

Alice Meade June 30, 2019 April 2019

Ann Monk June 30, 2019 April 2019

Patsy Phillips June 30, 2019 April 2019

Donna Meade June 30, 2019 April 2019

Susan Hilton June 30, 2019 April 2019

James Lyttle June 30, 2019 April 2019

Betsy Gilmer August30,2019 June 2019

Town Representatives

Jackie Hubbard (Lebanon) February 1, 2020 December 2019

Jennifer Chumbley (Cleveland) March 7, 2020 January 2020

Jeff Hess (Honaker) August 30, 2019 June 2019

Ex-Offico

Lou Wallace December 31, 2019 October 2019

Kim Short June 30, 2018 April 2018

Angela Carpenter September 19, 2021 July 2021

Russell County Tourism Committee

Member Listing

BOARD MEMBERS: TERM EXPIRES: Alice Meade June 30, 2019 Ann Monk June 30, 2019 Patsy Phillips: June 30, 2019 Donna Meade June 30, 2019 ‘Susan Hilton June 30, 2019 James Lyttle June 30, 2019 Betsy Gilmer August 30, 2019,

‘Town Representatives Jackie Hubbard (Lebanon) February 1, 2020 Jennifer Chumbley (Cleveland) March 7, 2020

Jeff Hess (Honaker) August 30, 2019 ExOffico

Lou Wallace December 31, 2019 Kim Short June 30, 2018

Angela Carpenter ‘September 19, 2021

Renewal Month April 2019 April 2019 April 2019 April 2019 April 2019 April 2019 dune 2019

December 2019 January 2020

June 2019

October 2019, April 2018 July 2024

01/17 /2017

02/21/2017

03/21/2017 ®

04/18/2017 ®

04/26/2017

05/16/2017

06/20/2017

07 /18/2017

08/15/2017 09/19/2017

10/17/2017

** 11/30/2017

12/19/2017

01/23/2018

02/20/2018 03/19/2018

04/20/2018

05/15/2018

06/19/2018

07//18/201 8 A

RUSSELL COUNTY TOURISM COMMITTEE ATTENDANCE RECORD

2017-2018 Alice Ann Betsy Jackie Jennifer Jeff Jim Patsy Donna Meade Monk Gilmer Hubbard Chumbley Hess Lyttle Phillips Meade

" " " " no " " " " " " " " " " " " " no " " no " no " " " " " " " " no " no no

" " " " " no " no " " " " " " " " " " No No " " " no " no no

" " " " " " " " " " " " " " " " " No

" " " " " " " no " " " " " " " " " " " " " " " no " no " " " " " " " " no " " " " " " " " " " " " " " " " " " " " " " no " no no no " " " " " " " " no " " " " " " " " no no no no " " " " " no " " " no " " no " -------- "

• Special meeting* - passed bylaws (04/26/2017)

• No quorum® (03/21/2017, 04/18/2017)

• WITH UPDATES BY MEMBERS

• Special called meeting **-yearly elections

• Jim Lyttle, Jeff Hess, and Jackie Hubbard excused for 03/19/2018 meetings

• August 2018 - NO meeting

• September 2018 changed - notes provided no official meeting

Susan Kathy Hilton Stewart

" " " no

no no

" no

" no

" " " " no no

" " " " " no

" no

" no

" no

" -----------

" -----------

" ----------

" ----------

" -----------

" ---------

RUSSELL COUNTY TOURISM COMMITTEE ATTENDANCE RECORD

2017-2018

Alice [Ann | Betsy [Jackie [Jennifer [Jeff [Jim [Patsy | Donna | Susan | Kathy Meade | Monk | Gilmer| Hubbard | Chumbley | Hess | Lyttle | Phillips | Meade | Hilton | Stewart 01/17/2017 _| v v v v no viv iy Vv v v 02/21/2017 | v v v v v viv iy Vv v no 03/21/2017 | no v v no v no fv fv v no no 04/18/2017 [Vv v v v v no fv | no no v no ° 04/26/2017 |v v v v v no |v no v v no * 05/16/2017 | Vv v v v v v v v v v 06/20/2017 _| No No v v v no |v no no v v 07/18/2017 |v v v v Vv voy fy v ho no 08/15/2017 | v v v v v viv fy No v v 09/19/2017 | Vv v v v v viv no Vv v v 10/17/2017 |v v v v v vv iy v v no

  • v v v v v no [Vv no v v no 11/30/2017 12/19/2017 |v v v v v vy v no 01/23/2018 | Vv v v v v v v v 02/20/2018 |v v v v v viv v 03/19/2018 _| V v v no v no [no v 04/20/2018 | v v v v v v v v 05/15/2018 |v v v v v viv v 06/19/2018 | no no |v v v viv v 07//18/201 |v v no v v no |v v & A

‘* Special meeting * - passed bylaws (04/26/2017)

© No quorum © (03/21/2017, 04/18/2017)

© WITH UPDATES BY MEMBERS.

Special called meeting **- yearly elections

Jim Lyttle , Jeff Hess, and Jackie Hubbard excused for 03/19/2018 meetings August 2018 — NO meeting

September 2018 changed ~ notes provided no official meeting

I.

II.

IV.

v.

VI.

VII.

VIII.

IX.

RUSSELL COUNTY PLANNING COMMISSION

TELEPHONE: (276) 889-8000

AGENDA

November 19, 2018

Call to Order - Chairman Meadows

Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of October 15, 2018

New Business

Review of Plats

Other Business

Adjourn

Vi.

Vil.

Vill.

IX.

RUSSELL COUNTY PLANNING COMMISSION TELEPHONE: (276) 889-8000

AGENDA

November 19, 2018

Call to Order — Chairman Meadows Invocation

Pledge of Allegiance

Approval of Agenda

Minutes of October 15, 2018

New Business

Review of Plats

Other Business

Adjourn

Russell County Planning Commission

October 15, 2018

The Russell County Planning Commission met on Monday, October 15, 2018 in the lobby of the

Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland

Drive Lebanon VA.

Members Present Members Absent Others Present

Jack Compton Mark A. Mitchell (excused) Crystal White

Charlie Edmonds Dustin Keith (excused) Carlos Garrett

Harry Ferguson

John Mason

Chmn. Kirby Meadows

Vice Ch. Andy Smith

Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m.

Invocation and Pledge of Allegiance given.

October Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

September meeting minutes approved. Motion by Roger Sword, seconded by John Mason.

Russell County Planning Commission

October 15, 2018

The Russell County Planning Commission met on Monday, October 15, 2018 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Drive Lebanon VA.

Members Present Members Absent Others Present Jack Compton Mark A. Mitchell (excused) Crystal White Charlie Edmonds Dustin Keith (excused) Carlos Garrett

Harry Ferguson John Mason

Chmn. Kirby Meadows Vice Ch. Andy Smith Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. October Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

September meeting minutes approved. Motion by Roger Sword, seconded by John Mason,

New Business

Discussion about the Outdoor Sign Ordinance as it applies to the Nationwide Insurance in

Honaker. Matt Crum and Kevin Tiller are discussing this issue further.

No further action taken by the Board of Supervisors in regards to the Parks and Rec Ordinance

as of this meeting.

Review of Plats

Reviewed 7 transactions.

Other Business

The Department of Social Services is moving to the Government Center.

The renovation plans for the Courthouse is still a go.

Russell County Planning Commission elections have been tabled until November.

Meeting adjourned. Motion by Charlie Edmonds, seconded by John Mason.

Kirby Meadows, Chairman

Attest:

Vice Chairman Andy Smith

New Business

Discussion about the Outdoor Sign Ordinance as it applies to the Nationwide Insurance in Honaker. Matt Crum and Kevin Tiller are discussing this issue further.

No further action taken by the Board of Supervisors in regards to the Parks and Rec Ordinance as of this meeting.

Review of Plats

Reviewed 7 transactions,

Other Business The Department of Social Services is moving to the Government Center. The renovation plans for the Courthouse is still a go.

Russell County Planning Commission elections have been tabled until November.

Meeting adjourned. Motion by Charlie Edmonds, seconded by John Mason.

Kirby Meadows, Chairman

Attest:

Vice Chairman Andy Smith

PLANNING COMMISSION

SEPTEMBER 18, 2018- OCTOBER 15, 2018

  1. Marvis White 3.261AC Road Frontage Carterton RD Remaining

acreage 83.589AC

  1. Wayne Helton 1.80AC to Richard Gillespie Adjoining Land Owner

Corn Valley RD Remaining acreage for Wayne Helton 16.82AC,

Richard Gillespie new acreage 17.62AC

  1. Jeffrey Counts .54AC to Dakota White Family Division Griffith DR

off of Mew RD Remaining acreage for Jeffrey Counts .836AC

  1. Larry Marshall .88AC to Johnny Edwards Adjoining Land Owner Old

Temple Drive (off of Memorial Drive) Remaining acreage for Larry

Marshall 17.13Ac. New acreage for Johnny Edwards 1.17Ac

(.88+.29)

  1. John Proffitt lAC to Keith Osborne Road Frontage Remaining

acreage 1.803AC Rt640 Clifton Farm RD

  1. Ira & Rita J. Mcclanahan 1.70AC to Tim Mcclanahan Remaining

acreage 31.973AC Family Rt698 Sykes Drive

  1. Joann Crouse .60AC Remaining AC added to adjoining tract New

total acreage .96AC Road Frontage, has public water and septic

Swords Creek RD

PLANNING COMMISSION

SEPTEMBER 18, 2018- OCTOBER 15, 2018

. Marvis White 3.261AC Road Frontage Carterton RD Remaining acreage 83.589AC

. Wayne Helton 1.80AC to Richard Gillespie Adjoining Land Owner Corn Valley RD Remaining acreage for Wayne Helton 16.82AC, Richard Gillespie new acreage 17.62AC

. Jeffrey Counts .54AC to Dakota White Family Division Griffith DR off of Mew RD Remaining acreage for Jeffrey Counts .836AC

. Larry Marshall .88AC to Johnny Edwards Adjoining Land Owner Old Temple Drive (off of Memorial Drive) Remaining acreage for Larry Marshall 17.13Ac, New acreage for Johnny Edwards 1.17Ac (.88+.29)

. John Proffitt 1AC to Keith Osborne Road Frontage Remaining acreage 1.803AC Rt640 Clifton Farm RD

. Ira & Rita J. McClanahan 1.70AC to Tim McClanahan Remaining acreage 31.973AC Family Rt698 Sykes Drive

. Joann Crouse .60AC Remaining AC added to adjoining tract New total acreage .96AC Road Frontage, has public water and septic Swords Creek RD

RUSSELL COUNTY CONFERENCE CENTER October 1, 2018

The following is a list of the Russell County Conference Center events for the month of October.

I Date Event Event Type Space I

---- ---- C;JA B-o-~;-d-Mtin~-- -------- -------------~-nd-iv-id~~~- -~- —1 Jeannie Patrick Event $305 _ j

I- – - —~ … –

1

10/02/18

10/04/18 Star Ministries Sabika Bingo

Rebecca Robinette

r---- ------… —1 I 10106118 Russell CO Farm Bureau Annual Meeting

Bruce Warner

-----------T Community I

I

10/07/18 Family Portraits

David Owens

----------------~ ------------------------------------------±

10/08/18

I

I ---------------- ------1 10/10/18

Tru-Point Bank Corporate Training Day

Garnette Owens

DMLR In-Service Training

Teresa Altizer

J

Event I $135 I

I . ----------------,---------------------------1

Community Quarter

Event

-------·------±–

Individual

Event

$75

----------: Full

$405

–1~::~:~~-I – ~ ;,~:- 1

_______________ J_ ___________ o __ Community I Full

Event I $125 i

RUSSELL COUNTY CONFERENCE CENTER

October 1, 2018

‘The following is a list of the Russell County Conference Center events for the month of October.

Date

10/02/18

10/0418

Event Event Type Space SWVRJA Board Meeting Individual Full Jeannie Pattick Event $305 Star Ministries Sabika Bingo Community Rebecca Robinette Event Russell CO Farm Bureau Annual Meeting ‘Community Bruce Wamer Event

Family Portraits David Owens

Community

Event

$75 |

1 10/10/18

‘Tru-Point Bank Corporate Training Day

|

| Individual

Garnette Owens Event DMLR In-Service Training Individual

Teresa Altizer Event

Quilt Bingo | Community Vanessa Dye | Event i

r -;~13;;~- r---- ------- --~~:: R:~r~:t~ — -

f - ------ ------1— — - ---- ----------------------- — - ------

10/14/18 Birthday Party

I ----,;;;;;;; -1- --~:: ;~~ers ----- Heather Jordon

— i–~~:~~al ,----;

—i -~;:~~~~– ; – — ----±- ----------±--------- ______ ,

I Community Full

I Event

I Free

$135 -------±-- – -------___ ------------ --------1----- ------- ------ 10/16/18 I @ :i:;~ ::l~e:air Co;v:~~ity

I - – ~7-1-,.- -r- -~,-Im-::::~;~;- J _~~: ~-I~ Quarter

$75

!----~~;0/18------1-- – ---- Wed~;; Re~-e~t~o-;;----- Individual I Full

f— — ____ J___ Be~~-Smit~ ____ ___ E:e~~ __ L $~~-5---- 10/21/18 1 Pastor Appreciation Dinner Individual I

I Acacia Nunley Event I Full

~----- --------1— -------------------------- 10122118 I Girl Scout Powder Puff derby

’ Sammi Lambert

~--------- — ------------ ------- -------------

10/25/18 Election Officer Training

Yvonne Cook

(Total: $3,050.00)

$270

Final Total = $2,780.00

2

Community

Event

$135

-±----------- Full

$125

----------f---------- --------- Individual ’ Full

Event Free

Class Reunion Individuat Full Naney Burkett Event $140

7

| Birthday Party Individual Full | | Heather Jordon Event $125 | ———_|__ — - - — — - ! 10518 | Mountain Movers ‘Community Full | | Kaylin Exvin Event Free _ _ a | _| toners @ Work Job Fair Gommunity Quarter i Kristi Kelley | Event $75 10n78 | DMME Impoundment Training Individual Full (Chris Whitt Event b $125 sonore Wedding Reception Individual Full | Beth Smith Event | sets | | | 10218 | Pastor Appreciation Dinner Individual Ful ‘Acacia Nunley Event | $136 Girl Scout Powler Puff derby Community Sammi Lambert Event Election Officer Training Individual ‘Yvonne Cook Event

1026/18 ‘The Addicted Brain The Recovery Process Individuat Judge Martha Ketron Event

(Total: $3,050.00)

  • $270 Final Total = $2,780.00

I Russell County Health & Fitness I Membership

. . . …

·. 2018. . ’ · .

February March April May June July August September October

Members/ Class Packages 214 223 230 240 236 230 222 224 217

Pay Per Class 11 8 10 3 12 4 2 16 4

Total Engagement 225 231 240 243 248 234 224 240 221

Sales

Sales Month to Date * I $ 4,957 .oo I $ 6,5oo.5o I $ 5, 778.oo I $ 3,806.00 I $ 5,o5i.oo I $ 4,496.oo I $ 4,828.00 I $ 4,868.oo I $ 4, 778.oo

Payroll

Instructor/ Trainer Payroll I $ 1,290.00 I $ 1,065.00 I $ 1,125.00 I $ 1,145.00 I $ 1,300.00 I $ 1,150.00 I $ 1,290.00 I $ 1,260.00 I $ 1,330.00

  • Reporting from 9/27 /2018 - 10/23/2018

Russell County Health & Fitness

Membership 2018 February | March ‘April May June July ‘August | September | October Members / Class Packages 214 223 230 240 236 230) 222 224 217 Pay Per Class Fr al 10 3 12 4 2 16 4 [Total Engagement, 225) 231) 240} 243) 248 234) 224 240) 221 Sales [Sales Month to Date * [$_ 4,957.00 | $6,500.50 [ $ 5,778.00 | $ 3,806.00 | $ 5,051.00] $ 4,496.00|$ 4,828.00|$ 4,868.00|$ 4,778.00 Payroll

Instructor / Trainer Payroll [$ 1,290.00 | $1,065.00 [ $ 1,125.00 |$ 1,145.00 [$ 1,300.00[$1,150.00[$ 1,290.00[$ 1,260.00|$ 1,330.00

  • Reporting from 9/27/2018 - 10/23/2018

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET ATTHE BONANZA RESTAURANT IN LEBANON VIRGINIA ON October 8th 2018

MEMBERS & GUEST PRESENT

EUGENE FERGUSON

HENRY STINSON

GUARD RAILS

EMORY ALTIZER LINDA CROSS

BARBARA COX MIKE OQUINN

Tim Lovelace GARY DOTSON

1-GUARD RAILS THROUGHTOUT THE COUNTY EMERGENCY AREA’S BEING REPAIRED FIRST 2-RT 615 RED OAK RIDGE NEEDS GUARD RAIL INSTALLED BETWEEN THE METHODIST CHURCH AND CLINCH RIVER ESPECIALLY ABOVE THE COOK CONSTRUCTION BUILDING

SHOULDER REPAIRS AND POT HOLES 1-Rt 19 N near souls harbor water stands in the road 2-Rt 63S Horton Ridge/ Rabbit Hollow road needs filled in to widen a curve 3- RT. 672 near stump town a lot of pot holes and ruff road breaking off 4-RT 6Sl pot holes and ruff road before chestnut bridge S-RT SSW across from QuarryRd. shoulder needs patched old patch breaking up 6-Rt 80 in Honaker near the funeral home several holes in road 7-Rt 71S/Molls creek needs weeds cut at the intersection 8:-RT 615 JUST ACROSS THE CLINCH RIVER BRIDGE TOWARDS RED OAK RUFF PAVEMENT FOR

approximately SOOFT some has been patched 9-RT 58W BETWEEN CHURCH HILL RD. AND EVERGREEN RUFF AREA

10- Rosedale estates needs speed limit signs 11- Cleveland at the Baptist church needs chevron signs placed in a curve 12-Rt SSW just before West Hills View two spots about the hump area shoulder breaking down 13-Red oak Ridge high potential accident area

SCHOOL BUS SAFETY AND OTHER CONCERNS 1-RT 71 S/604 MOLLS CREEK ENTERENCE NEEDS BANK SCALED BACK FOR VISIBILITY - INSTEAD

AT STOP BAR WILL BE INSTALLED 2-RT 645 ONE MILE AFTER CROSSING CLINCH RIVER DITCH LINE HIGHER THAN THE ROAD 3- RT 80 ABOVE 672 A DEEP HOLE IN THE DITCH LINE NEEDS RIP/ RAP 4-Rt 635 Horton Ridge NEEDS A SCH090L BUS SIGN PLACED IN A STEEP CURVE

TEMS REPORTED CORRECTED 1- Rt 676 Clinch mtn. road a few pot holes 2- Rt. 621 Bostic Hollow needs rock put back on shoulder

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMISSION MET AT THE BONANZA RESTAURANT IN LEBANON VIRGINIA ON October 8th 2018

MEMBERS & GUEST PRESENT

EUGENE FERGUSON EMORY ALTIZER LINDACROSS_ ~— Tim Lovelace HENRY STINSON BARBARA COX — MIKEOQUINN — GARY DOTSON

GUARD RAILS

1-GUARD RAILS THROUGHTOUT THE COUNTY EMERGENCY AREA’S BEING REPAIRED FIRST 2-RT 615 RED OAK RIDGE NEEDS GUARD RAIL INSTALLED BETWEEN THE METHODIST CHURCH AND CLINCH RIVER ESPECIALLY ABOVE THE COOK CONSTRUCTION BUILDING

SHOULDER REPAIRS AND POT HOLES.

1-Rt 19 N near souls harbor water stands in the road

2-Rt 635 Horton Ridge/ Rabbit Hollow road needs filled in to widen a curve

3- RT. 672 near stump town a lot of pot holes and ruff road breaking off

4-RT 651 pot holes and ruff road before chestnut bridge

5-RT 58W across from QuarryRd. shoulder needs patched old patch breaking up 6-Rt 80 in Honaker near the funeral home several holes in road

7-Rt 71S/Molls creek needs weeds cut at the intersection

8–RT 615 JUST ACROSS THE CLINCH RIVER BRIDGE TOWARDS RED OAK RUFF PAVEMENT FOR

approximately 500FT some has been patched 9-RT 58W BETWEEN CHURCH HILL RD. AND EVERGREEN RUFF AREA

10- Rosedale estates needs speed limit signs

11- Cleveland at the Baptist church needs chevron signs placed in a curve

12-Rt S8W just before West Hills View two spots about the hump area shoulder breaking down

13-Red oak Ridge high potential accident area

SCHOOL BUS SAFETY AND OTHER CONCERNS 4-RT 71 S/604 MOLLS CREEK ENTERENCE NEEDS BANK SCALED BACK FOR VISIBILITY — INSTEAD. AT STOP BAR WILL BE INSTALLED 2-RT 645 ONE MILE AFTER CROSSING CLINCH RIVER DITCH LINE HIGHER THAN THE ROAD 3- RT 80 ABOVE 672 A DEEP HOLE IN THE DITCH LINE NEEDS RIP/ RAP 4-Rt 635 Horton Ridge NEEDS A SCHO9OL BUS SIGN PLACED IN A STEEP CURVE TEMS REPORTED CORRECTED 1- Rt 676 Clinch mtn. road a few pot holes 2- Rt, 621 Bostic Hollow needs rock put back on shoulder

3- Dante sawmill hollow just across the R.R. tracks pipe plugged washing out the road

4- Rt 604 Molls Creek several pot holes

FUTURE MAJOR SAFETY PROJECTS 1-RT 645/640 INTERSECTION ON COMING TRAFFIC IN BOTH LANES A VISIBILITY PROBLEM

WIDEN THE ROAD IN THIS AREA WILL CORRECT THE PROBLEM

2-Rt 58 Castlewood near the fair ground exit median needs to be lowered for better visibility

NEXT MEETING WILL BE NOV 20th 2018 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT !!!PREPARED BY GARY DOTSON

3- Dante sawmill hollow just across the R.R. tracks pipe plugged washing out the road 4- Rt 604 Molls Creek several pot holes

FUTURE MAJOR SAFETY PROJECTS

1-RT 645/640 INTERSECTION ON COMING TRAFFIC IN BOTH LANES A VISIBILITY PROBLEM WIDEN THE ROAD IN THIS AREA WILL CORRECT THE PROBLEM

2-Rt58 Castlewood near the fair ground exit median needs to be lowered for

better visibility

NEXT MEETING WILL BE NOV 20th 2018 WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADWAYS SAFE AND OUR GUEST PARTICAPTION

SAFETY IS A COMMITMENT !!HIHIPREPARED BY GARY DOTSON

To: Loretta Vance and Eugene Ferguson 10/28/2018

Additions to the October 2018 Highway Safety Minutes

TRACTOR SIGNS

1- For 1.5 miles from Rt. 615 Red Oak Ridge intersection and Rt. 640

Reeds Valley Rd. signs needed between Rt. 690 Russian Rd. and

Rt. 667 Century Farm Rd.

2-Rt.640 Reeds Valley Rd. pot holes located in a curve between Rt. 1075

Duff Circle and Rt. 690 Russian Rd.

3-Rt 627 Sawmill Hollow in Dante Approximately 200 ft. From R.R.

crossing road partiality washed out leaving soft shoulder and one lane

traffic

Thanks Gary Dotson

To: Loretta Vance and Eugene Ferguson 10/28/2018 Additions to the October 2018 Highway Safety Minutes

TRACTOR SIGNS

1- For 1.5 miles from Rt. 615 Red Oak Ridge intersection and Rt. 640 Reeds Valley Rd. signs needed between Rt. 690 Russian Rd. and Rt. 667 Century Farm Rd.

2-Rt.640 Reeds Valley Rd. pot holes located in a curve between Rt. 1075 Duff Circle and Rt. 690 Russian Rd.

3-Rt 627 Sawmill Hollow in Dante Approximately 200 ft. From R.R. crossing road partiality washed out leaving soft shoulder and one lane traffic

Thanks Gary Dotson

. Cannery Revenue Report FY 2018/2019 Castlewood

Month Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass Customers Customers Revenues Customers Used Jars Customers Used Jars

July 16 2 $ 456.70 $ 324.80 161 765 $ 131.90 0 344 August 21 8 $ 964.10 $ 694.85 300 1436 $ 269.25 0 695 September 12 7 $ 706.40 $ 280.30 75 953 $ 426.10 20 1029 October November December

Total 49 17 $ 2, 127.20 $ 1,299.95 536 3154 $ 827.25 20 2068

Honaker Month Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass

Customers Customers Revenues Customers Used Jars Customers Used Jars July 17 2 $ 356.90 $ 307.40 145 647 $ 49.50 0 53 August 19 3 $ 514.90 $ 482.30 215 891 $ 32.60 0 38 September 9 3 $ 457.90 $ 212.45 118 357 $ 245.45 113 159 October November December

Total 45 8 $ 1,329.70 $ 1,002.15 478 1895 $ 327.55 113 250

Combined C.ombined Total Total Total Total Total Total I Season Totals Customers Revenues Resident Cans Jars Non-Resident Cans Jars

$ 3,456.90 $ 2,302.10 1014 5049 $ 1,154,80 133 2318 .

Total Cans Used: 1,147 Total Glass Jars Used: 7,367 . . .

Cannery Revenue Report FY 2018/2019

Castlewood

Month | Resident [OutofCounty] Combined | Resident [ Cans Glass [Non-Resident[ Cans Glass

Customers | Customers | Revenues | Customers | Used Jars Customers | Used Jars

July 16 2 S$ 45670($ 32480] 167 765 [$131.90 0 344

[August 21 8 S$ 964.70/$ 694.85) 300 1436 =«[$ 269.26 0 695

[September 12 7 S$ 70640[$ 280.30] 75 953 [$426.10 20 1029 [October November [December

Total 49 17 $ 2,427.20/$ 1,299.95] 536 3154_|$§ _827.25| 20 2068

Honaker

Month | Resident |OutofCounty] Combined] Resident | Cans Glass [Non-Resident] Cans Glass

Customers | Customers | Revenues | Customers | Used Jars Customers | Used Jars

July 17 2 $_356.90[$ 307.40| 145 e47{$ 49.50 0 53

August 49 3 S__51490($ 48230] 215 Ea 32.60 0 38

September 9 3 S$ 457.90($ 21245] 118 357__|$ 245.45| 113, 159 [October November December

Total 45 8 $ 1,329.70|$ 1,002.15| 478 7895 ([$ _327.55| 113 250

Combined | Combined Total Total Total Total Total Total

Season Totals Customers | Revenues | Resident | Cans Jars |Non-Resident| Cans Jars

$ 3,456.90] $ 2,302.10| 1014 5049 | $ 1,154.80] 133 2318

Total Cans Used: 1,147 Total Glass Jars Used: 7,367

Cannery Revenue Report FY 2017/2018 Castlewood

Month Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass Customers Customers Revenues Customers Used Jars Customers Used Jars

July 7 2 $ 265.55 $ 243.05 205 149 $ 22.50 0 88 August 32 11 $ 1,894.45 $ 1,296.85 978 1456 $ 597.60 111 1364 September 12 24 $ 1,685.35 $ 558.80 313 1369 $ 1,126.55 236 2012 October 12 30 $ 1,474.60 $ 328.40 132 984 $ 1,146.20 0 2270 November 18 17 $ 1,536.51 $ 804.80 384 1653 $ 731.71 20 1450 December 19 6 $ 994.40 $ 515.50 200 848 $ 478.90 158 551

Total 100 90 $ 7,850.86 $ 3,747.40 2212 6459 $ 4,103.46 525 7735

Honaker Month Resident OutofCounty Combined Resident Cans Glass Non-Resident Cans Glass

Customers Customers Revenues Customers Used Jars Customers Used Jars July 8 1 $ 95.85 $ 70.85 0 323 $ 25.00 0 68 August 23 7 $ 423.70 $ 229.50 0 976 $ 194.20 0 108 September 17 5 $ 873.95 $ 638.45 393 946 $ 235.50 80 88 October 10 2 $ 596.75 $ 345.40 189 544 $ 251.35 0 582 November 9 2 $ 505.65 $ 477.35 284 352 $ 28.30 0 87 December 6 3 $ 493.05 $ 421.05 421 547 $ 72.00 0 220

Total 73 20 $ 2,988.95 $ 2,182.60 1287 3688 $ 806.35 80 1153

. Combined Combined Total Total Total Total Total Total Season Totals Customers Revenues Resident Cans Jars Non-Resident Cans Jars

. . $10,839.81 $ 5,930.00 3499 10.147 $. 4,909.81 605 8888 .

Total Cans. Used: 4,104 Total Jars Used: 19,035 . .

Cannery Revenue Report FY 2017/2018

Castlewood

Month Resident | OutofCounty} Combined Resident Cans Glass |Non-Resident| Cans Glass Customers | Customers | Revenues | Customers | Used Jars Customers Used Jars July 7 2 $ 265.55 |$ 243.05 205 149 $ 22.50 oO 88 August 32. 11 $1,894.45 |$ 1,296.85 978 1456 $ 597.60 411 1364 [September 12 24 $_ 1,685.35|$ 558.80 313 1369 $1,126.55 236 2012 October 12 30 $_ 1,474.60|$ 328.40 132 984 $1,146.20 C) 2270 November 18 17 $ 1,536.51|$ 804.80 384 1653 $ 731.74 20 1450 [December 19 6 $ 994.40|$ 515.50 200 848 $ 478.90 158 551 Total 100 90 $7,850.86 | $ 3,747.40 2212 6459 $4,103.46 525 7735 Honaker Month Resident /OutofCounty] Combined Resident Cans Glass |Non-Resident] Cans Glass Customers | Customers | Revenues | Customers Used Jars Customers Used Jars July 8 41 $ 95.85 | $ 70.85 0 323 $ 25.00 0 68 August 23 7 $ 423.70 |$ 229.50 oO 976 $ 194.20 0 108 [September 17 § $ 873.95 |$ 638.45 393 946 $ 235.50 80 88 |October 10 2 $ 596.75|$ 345.40 189 544 $ 251.35 0 582 November 9 2 $ 505.65|$ 477.35 284 352 $ 28.30 C) 87 [December 6 3 $ 493.05[$ 421.05 421 547 $ 72.00 oO 220 Total 73 20 $ 2,988.95 | $ 2,182.60 1287 3688 $ 806.35 80 1153 Combined | Combined Total Total Total Total Total Total Season Totals Customers | Revenues Resident Cans Jars [Non-Resident] Cans Jars $ 10,839.81 | $ 5,930.00] 3499 10147 | $ 4,909.81 605 8888 Total Cans Used: 4,104 Total Jars Used: 19,035

Warren &

Lesha Kiser

Comments:

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

~e~rli.~~.ti~h Pa~'(~) ·

4478 Red Oak 158 RSB 1831 11/21/2017 04/11/2018 04/18/2018 Ridge Rd. Castlewood, VA 24224

The Lebanon News

11/21/2017 Observation of Mickey Rhea, Russell Co. Building Official, Building was unsecure- doors were open to allow public access, had holes in the roof, which would allow the elements to enter the structure, no electrical service to the structure, unsure of septic system existence. Structure, in my opinion, is unsafe, uninhabitable, and a danger, as well as a safety hazard to public, due to accessibility.

04/11/2018 Certified Letter of Notification, Report from Building Official observation and County Ordinance, sent to property owner.

04/16/2018 Certified Letter received and signed for by owner

04/18/2018 1" Public Notification published in The Lebanon News 04/25/2018 2°d Public Notice in The Lebanon News

05/01/2018 Property Owner contacted the Building Official’s office to request an extension to come into compliance, due to her current work schedule.

5/25/2018 No further contact from property owner, expiration of all notices. 5/29/2018 As of the current date, I have been unable to schedule follow up inspections.

6/4/2018 Property Owner stated working on it.

7 /25/2018 Ms. Kiser contacted Russell County Building Office, stated that she was continuing to remove vehicles from property and

working on home/structure, but was experiencing delays due to work schedule and rain. 8/27 /2018: Follow up visit by Mickey Rhea, Building Official, could not see improvement or progress on clean-up/compliance, 2"’ notice

will be sent to property owner. 9/28/2018: Ms. Kiser contacted the Russell County Building Office to report that progress is continuing to be made on site.

**Denotes recent activity

Russell County Board of Supervisors Lis
Russell County Building Official

137 Highland Dr.

Lebanon, VA 24266

Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

Property | Address TauMapld | Evaluation | cork, Response | Public Publication: ‘Owner oe Date Notification | Date —‘| Notification Source i : SS Z : Letter Sent Date(s).

‘Warren & 4478 Red Oak | 158 RSB 1831 11/21/2017 | 04/11/2018 04/18/2018 ‘The Lebanon

Lesha Kiser Ridge Rd. News

Castlewood, VA 24224

Comments: 11/21/2017 Observation of Mickey Rhea, Russell Co, Building Official, Building was unsecure- doors were open to allow public access, had holes in the roof, which would allow the elements to enter the structure, no electrical service to the structure, unsure of septic system. istence. Structure, in my opinion, is unsafe, uninhabitable, and a danger, as well as a safety hazard to public, due to accessibility,

04/11/2018 Certified Letter of Notification, Report from Building Official observation and County Ordinance, sent to property owner. 04/16/2018 Certified Letter received and signed for by owner

04/18/2018 1* Public Notification published th The Lebanon News

04/25/2018 2% Public Notice in The Lebanon News

05/01/2018 Property Owner contacted the Building Official’ office to request an extension to come into compliance, due to her current work schedule.

5/25/2018 No further contact from property owner, expiration of all notices.

5/29/2018 Asof the current date, | have been unable to schedule follow up inspections.

6/4/2018 Property Owner stated working on it.

7/25/2018 Ms, Kiser contacted Russell County Building Office, stated that she was continuing to remove vehicles from property and working on home/structure, but was experiencing delays due to work schedule and rain,

8/27/2018: Follow up visit by Mickey Rhea, Building Official, could not see improvement or progress on clean-up/compliance, 2™ notice will be sent to property owner.

9/28/2018: Ms, Kiser contacted the Russell County Building Office to report that progress Is continuing to be made on site.

*Denotes recent activity

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

Jamie McCoy 540 Upper Bear Wallow Dante, VA

24283

160 RIE 2327 6/27/2018

_:ert.‘.· \ Notification L~tieFs~nt’ ··

7/5/2018

Contacted Russell County Building Official regarding steps to bring home to compliance

Bg~P.llns~ DMe

8/27 /18: Owner contacted Mickey Rhea, is in process of hiring an individual to remove structure

Martin & 6594 Dante 159 RIC 2253 6/27/2018 7/5/2018 Rebecca Rd. Bellamy Dante, VA

24283

Russell County Building Office received response card from certified letter delivery. 8/8/18: 1’’ Public Notice in The Lebanon News 8/15/18: 2"’ Public Notice in The Lebanon News 8/27 /18: No response from listed property owner

Wanda 609 Lower 159 RIC 2250 6/27/2018 7/5/2018 Farmer Bear Wallow

Dante, VA 24283

8/6/18: Certified Letter received notification letter back as “Unclaimed”

l!ubJic t\1~1:1f"1(:~tit.~ .

·. D~t!l(s)

8/8/18 8/15/18

8/8/18 8/15/18

8/8/18 8/15/18

ellblication

8/14/18: Ms. Farmer contacted Russell County Building Office regarding her inability to financially/physically bring structure to compliance. 8/16/18: Building Official, Mickey Rhea attempted to contact Ms. Farmer to discuss situation, No Answer 8/20/18: Ms. Farmer contacted R.C. Building Office and spoke with Mr. Rhea, discussed options and time extension to bring structure to compliance. 10/26/2018: No further communication from Ms. Farmer.

**Denotes recent activity

Russell County Board of Supervisors ‘ a Russell County Building Official f 137 Highland Dr.
Lebanon, VA 24266 z Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

Property Address Fax Map id Evaluation | Cert. Response | Public Publication ‘Owner : 2 Date Notification | Date” Notification | Source Letter Sent. Date(s) z Jamie MeCoy | 540 Upper | 160 RIE 2327 ‘e/z7j2018 | 7/5/2018 e/8/18 Bear Wallow 8/15/18 Dante, VA 24283

Contacted Russell County Building Official regarding steps to bring home to compliance

8/27/18: Owner contacted Mickey Rhea, is in process of hiring an individual to remove structure

Martin & 6594 Dante | 159 RIC 2253 ejazpoie | 2/5/2018 9/8/18 Rebecca Rd. 8/15/18 Bellamy Dante, VA

24283

Russell County Building Office received response card from certified letter delivery. 8/8/18: 1* Public Notice in The Lebanon News 8/15/18: 2" Public Notice in The Lebanon News 8/27/18: No response fromm listed property owner

Wanda 609 Lower 159 RIC 2250 ef27pois | 7/5/2018 8/8/18 Farmer Bear Wallow 15/18 Dante, VA 24283

3/6/18: Certified Letter received notification letter back as “Unclaimed”

8/14/18; Ms. Farmer contacted Russell County Building Office regarding her inability to financially/physically bring structure to compliance. 8/16/18: Building Official, Mickey Rhea attempted to contact Ms. Farmer to discuss situation, No Answet

8/20/18: Ms. Farmer contacted R.C. Building Office and spoke with Mr. Rhea, discussed options and time extension to bring structure to compliance.

10/26/2018: No further communication from Ms. Farmer.

*Denotes recent activity

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

Pt<,>llerty. _o_vitner-

Boyd & Stella Dishman

Addre.ss

35 Brandy 159 RIC 2251 Hollow Rd. Dante, VA 24283

… 8/2/18: Cert1f1ed Letter returned, unable to deliver 8/27 /18: No response from listed property owner

Freddie & 4218 Dante 159 R 6096 Karen Rd. Mullins Dante, VA

24283

Ev<!l!.!iitl!!tl P~t~

6/27/2018

6/22/2018

'Cert•

_ -~-e:ii~i#~_ti:p._11– · tetter Sent

7/5/2018

7/5/2018

Re~pghs~ [)~t¢ . ’ '•

. . 7/19/18: Russell County Building Office received response card from cert1f1ed letter delivery .

Public N(jtific&ti!!n O~t!>($)

8/8/18 8/15/18

8/8/18 8/15/18

P~blitatiori 1 1 …

si!~i’ce I

8/27/18: Russell County Administrator received documentation indicating a discrepancy in the matter of the listed property owner(s). 10/26/2018: No updates or information has been received by this office as of the current date.

Freddie & 4234 Dante 159 R 6096 6/22/2018 7/5/2018 8/8/18 Karen Rd. 8/15/18 Mullins Dante, VA

24283 7/19/18: Russell County Building Office received response card from certified letter delivery.

8/27/18: Russell County Administrator received documentation indicating a discrepancy in the matter of the listed property owner(s).

10/26/2018: No updates or information has been received by this office as of the current date.

**Denotes recent. activity

Russell County Board of Supervisors f Russell County Building Official ( 137 Highland Dr. te Lebanon, VA 24266

Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

| Property. ‘Address Tax Map iid Evaluation | Cert: Response Public Publication jOwner g ea Date Notification | Date Notification Source t Letter Sent Date(s). Boyd & Stella | 35 Brandy 159 RIC 225% o/7jaois | 7/5/2038 ais Dishman Hollow Rd. a/15/18 Dante, VA 20283 8/2/18: Certified Letter returned, unable to deliver 8/27/18: No response from listed property owner Freddie & — | 4218Dante | 1598 6096 Gjazjrois | 7/5/2018 a/e/18 Karen Rd 9/15/18 Mullins Dante, VA 24283 7/19/18: Russell County Building Office received response card from certified letter delivery. 8/27/18: Russell County Administrator received documentation indicating a discrepancy in the matter of the listed property owner(s}. 10/26/2018: No updates ot information has been received by this office as of the current date. Freddie& | 4234Dante | 159 R 6096 efzjroia | 7/5/2018 a//18 Karen Rd. 8/15/18 Mullins Dante, VA 24283 7/i9/i8: Russell County Building Office received response card from certified letter delivery. 8/27/18: Russell County Administrator received documentation indicating a discrepancy in the matter of the listed property owner(s).

10/26/2018: No updates or information has been received by this office as of the current date.

**Denotes recent activity

Prllp~ffVc o_wn~r–

Terry F. Ramsey

Comments:

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

2740 Dante Rd. Dante, VA 24237

158 RSC 2070

!;;v,aluat!Prl Oate

6/22/2018

c~rt; < .}i\ li!l.sp~iis~ Notifii::aticm · Date ·

t~it~is~~f

7/5/2018 7/23/2018

Rull lie ~:'_>~iJ_h;~t!Oh ----~ Date($) ·

·. i>&i>iicatfoii S()l!rce

7 /23/18: Mr. Ramsey contacted the Russell County Building Office, stated that he was not the property owner. Records do seem to show some discrepancy in property and mapping. The Russell County Assessment and Mapping office is currently reviewing the records. 10/26/2018: Unable to determine the property owner.

Golden Rule U.S. Hwy. 58 157 L 3325 6/22/2018 7/5/2018 Family Castlewood, Management VA 24224

. . 7 /19/2018: Russell County Building Office received response card from cert1f1ed letter delivery . 7 /30/2018: Contacted Russell County Building Office, stated property has not been released from insurance due to continuing litigation, will promptly clean property once property is released.

Richard 29530 U.S. 120L1367 A 6/22/2018 7/5/2018 Amburgey Hwy58

Lebanon, VA 24266

7 /17 /2018: Mr. Amburgey contacted Russell County Building Office, stated property did not belong to him. Information obtained from the Real Estate Assessment Office, states Mr. Ambergey is the current owner, there is no record of change of ownership.

8/22/2018: Further review of available records indicate that Mr. Amburgey is the listed property owner. 8/23/2018: Follow-up letter was sent to Mr. Amburgey stating findings.

10/22/2018: Site revisited by Russell County Building Official, Mickey Rhea, site has been cleared,

**Denotes recent activity

Russell County Board of Supervisors Russell County Building Official

137 Highland Dr.

Lebanon, VA 24266

Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

[Property | Address TaxWapld | Evaluation | Cert. Response Public Piblieation “Owner Date Notification | Date Notification — Source | L Letter Sent Date(s) i Terry F. 2740 Dante | 158 RSC 2070 oppose | 7/5/2018 | 7/23/2018 Ramsey Rd,

Dante, VA

24237 Comments:

7/23/18: Mr. Ramsey contacted some discrepancy in property an¢

10/26/2018: Us

the Russell County Building Office, stated that he wa

id mapping. The Russell County Assessment and Mapping office is currently reviewing the re Inable to determine the property owner.

1S not the property owner. Records do seem to show

cords.

Golden Rule | US. Hwy.58 | 18713325 6/22/2018 | 7/5/2018 Family Castlewood, Management | VA 24224

7/19/2018: Russell County Building Office received re:

ssponse card frot

1m certified letter delivery.

7/30/2018: Contacted Russell County Building Office, stated property has not been released from insurance due to continuing litigation, will promptly clean property once property is released. Richard 29530US. | 12011367 e/22j2018 | 7/5/2018 Amburgey | Hwy 58 Lebanon, VA 24266

7/17/2018: Mr. Amburgey contacted Russell County Building Office, stated property did not belong to

Real Estate Assessment Office, states Mr. Ambergey is the current owner, there is no record of change of ownership.

18/22/2018: Further review of available records indicate that Mr. Amburgey is the listed property owner, Follow-up letter was sent to Mr. Amburgey stating findings.

8/23/2018:

10/22/2018: Site revisited by Russell County Building Official, Mickey Rhea, site has been cleared, Masa)

information obtained from the

**Denotes recent activity

i Pt9p¢rt\I, :.Own~r- __ --,-, I … .

Richard Amburgey

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr. Lebanon, VA 24266 Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

29548 U.S. 120L1367 A Hwy58 Lebanon, VA 24266

av~1µ~tiQri

Dllt~

6/22/2018

Cert. lllotifidtioll L~tt<!r·Si;!nt

7/5/2018

P!ihlic~tfon ! _-sQY-tGe

7 /17 /2018: Mr. Amburgey contacted Russell County Building Office, stated property did not belong to him. Information obtained from the Real Estate Assessment Office, states Mr. Ambergey is the current owner, there is no record of change of ownership.

8/22/2018: Further review of available records indicate that Mr. Amburgey is the listed property owner. 8/23/2018: Follow-up letter was sent to Mr. Amburgey stating findings. 10/22/2018: Site revisited by Russell County Building Official, Mickey Rhea, to determine the possibility of continued use, if sold Tim & Rendy 192 Lower 159 R 2189 6/22/2018 7/5/2018 7/25/18 Hale Bear Wallow

Dante, VA 24237

Russell County Building Office received response card from certified letter delivery. 7 /25/2018 Ms. Hale contacted the Russell County Building Office, stated that she was working on cleaning up property, due to work and trying to find assistance in hauling/removing debris, Ms. Hale has asked for an extension to complete the remainder of the clean-up.

Building Official, Mickey Rhea to follow-up

10/26/2018: Russell County Building Official, Mickey L. Rhea, granted a 30 day extension to continue work on site.

**Denotes recent activity

Russell County Board of Supervisors Russell County Building Official 137 Highland Dr.

Lebanon, VA 24266

Phone: 276-889-8012 Fax: 276-889-8009

DILAPIDATED HOUSE/STRUCTURE REPORT

Property aadress FoMapha | valuation [Cart Response Public Publication [Owner g Date Notification | Date Notification Source ___ | Letter sent Date(s) Richard 29548 US. | 120113670 6/22/2018 | 7/5/2018 Amburgey | Hwy 58 Lebanon, VA 24266

7/A7/2018: Mi Real Estate Ass 8/22/2011

ficial, Mickey Rhea, to determi

urgey is the lsted property owner.

i. Amburgey contacted Russell County Building Office, stated property did not belong to him. Information obtained from the essment Office, states Mr. Ambergey is the current owner, there is no record of change of ownership, Further review of available records indicate that Mr. Ambi 8/23/2018: Follow-up letter was sent to Mr. Amburgey stating findings. 10/22/2018: Site revisited by Russell County Building O’

ine the possibility of continued use, if sold.

Tim &Rendy | 192 Lower 159 f 2189 6/22/2018 | 7/5/2018 | 7/25/18 Hale Bear Wallow

Dante, VA

24237 Russell County Building Office received response card from certified letter delivery.

7/25/2018 Ms. trying to find assistance in hauling

Building Official

10/26/2018: R

1, Mickey Rhea to

tussell County Building Official, Mickey L.

follow-up

Hale contacted the Russell County Building Office, stated that she was 1g/removing debris, Ms, Hale has asked for an extension to complete the remainder of the clean-up.

Rhea, granted a 30 day extensi

working on cleaning up property, due to work and

jon to continue work on site,

*Denotes recent activity

Russell County Animal Control/Animal Shelter Monthly Shelter Report

OCTOBER 21, 2018

Owner Surrendered 26 2 0 Dropped Off Outside Shelter 0 1 0 Strays 19 5 0 Stra w/Collar 15 0 0 Bite Case 0 0 0

0 0 0 0 2 0

Sent to Rescues in VA 37 4 0 Sent to Rescues Out-of-State 5 0 0 Adopted 3 4 0 Owner Reclaimed 4 0 0 Deceased or Died 1 3 0 Euthanized 2 0 0 Euthanized for Rabies testing 0 0 0 Sick/Injured 0 0 0

0 0 0

Rabies Exposure 0 0 0 Dangerous Dog 1 0 0 Welfare Checks 8 0 3

otals

Vaccinations Given 31 0 0

Gave Care in Office 11 10 0

Total Calls to Dispatch Total Calls to Shelter 10 0 1

28 1

24 15 0 0 2

41 5 7 4 4 2 0 0 0

0 1

11 12

31

21

11

120

Russell County Animal Control/Animal Shelter

Monthly Shelter Report OCTOBER 21, 2018 Do; Cat Other Total 1160 alSo Owner Surrendered 26 2 0 28 Dropped Off Outside Shelter 0 1 0 1 Strays 19 5 0 24 Stray w/Collar 15 0 0 15 Bite Case 0 0 0 0 Seized 0 0 0 0 Other 0 2 0 2 (Totals 70.

we a

Sent to Rescues in VA

Sent to Rescues Out-of-State Adopted

Owner Reclaimed

Deceased or Died

Euthanized

[Euthanized for Rabies testing Sick/Injured

|Escaped

Totals Investigations

Rabies Exposure \Dangerous Dog

\Welfare Checks

[Totals

Vaccinations Given Vaccinations Given

slolo|yi-jalolu Slololo|ulclalo|an olslols|ololelolo

Blololo|yl|slalajua

° ° ° °

i °

° w

°

(Gave Care in Office aL a0 at

Totals 52 Dispatch Calls

|Lotal Calls to Dispatch 109

|fotal Calls to Shelter 10 0 4 ll

[Totals 120

Proposed Salaries.pdf
Proposed Salaries

Proposed Salaries.pdf
Proposed Salaries

Board Appointments.pdf
SUGGESTED MOTION(s):  Motion to appoint Board Members.

Authorization - Minutes BOS.pdf
SUGGESTED MOTION(s):

Authorization - Expenditures.pdf
SUGGESTED MOTION(s):

Presentations - Attorney.pdf
Meeting: 11/5/18   6:00 PM
Staff Recommendation:
Suggested Motion:

Reports.pdf
Meeting: 11/5/18    6:00 PM
STAFF RECOMMENDATION(s):
Board Discretion.
SUGGESTED MOTION(s)                                                                                                                                        Board Discretion.

Applications HVAC October 2018.pdf
Sheet4

Applications IT October 2018.pdf
Sheet6

Presentation - Awards.pdf
Meeting: 11/5/17   6:00 PM
Staff Recommendation:
Suggested Motion:

Presentations.pdf
Meeting:    11/5/18             6:00 PM
Staff Recommendation:
Suggested Motion:

Maintenance Supervisor Position.pdf
RUSSELL COUNTY
JOB DESCRIPTION
Essential Functions:
Other Functions
Employment Qualifications
Physical Requirements
Working Conditions:

RFP - Russell County Engr Svcs..pdf
REQUEST FOR PROPOSAL (RFP)
FOR
RFP SUBMISSION FORM
OFFEROR MUST COMPLETE AND RETURN THIS FORM WITH ITS PROPOSAL PACKAGE
PURPOSE
Russell County seeks a qualified firm to provide professional engineering services relating to the proposed consolidation of the County’s Public Services Authorities (PSAs) or development of a County Public Works Department.
The County’s Public Service Authorities consists of the Russell County Public Service Authority (PSA) and Castlewood Water and Sewage Authority (CWSA).
The consolidation plan will consist of a comprehensive evaluation and analysis of the authority’s organizational and operational structures and development of a proposed a phased work plan for the County's evaluation of a potential change in organizat...
Phase 1:    Engineering Review and Analysis of Existing Authorities – Staffing, management, equipment, infrastructure, and financial.
Phase 2: Evaluation of Options for Consolidation of County’s Public Service Authorities or development of a County Public Works Department and Comparison of Benefits and Disadvantages

RFP COUNTY ATTORNEY.pdf
County of Russell   Request for Proposals (RFP)
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