2017-06-05 17 00-Russell BOS-Regular Meeting-Packet

2017-06-05 17 00-Russell BOS-Regular Meeting-Packet

Document Date: June 5, 2017 Document: 2017-06-05_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – JUNE 5, 2017

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

APPROVAL OF AGENDA

EXECUTIVE SESSION (CLOSED)

INVOCATION – Roy Harrison - Gideons

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

PUBLIC HEARING……………………………………………………………………………….A-1

RC Financial Budget & Tax Rates & Tax Dates for FY2017/2018

AWARDS………………………………………………………………………………………….B-1

Lebanon, Honaker, and Castlewood RC High Schools FBLA Student Awards

PRESENTATIONS (Limited to 5 minutes)……………………………………………………C-1

Judge Bush & Judge Ketron – RC Courthouse
Sheriff Steve Dye – Sheriff Department Operations
Mike Collins – Cleaning the Clinch

Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - JUNE 5, 2017

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board

ROLL CALL - Clerk of the Board

APPROVAL OF AGENDA

EXECUTIVE SESSION (CLOSED)

INVOCATION — Roy Harrison - Gideons

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA PUBLIC HEARING

RC Financial Budget & Tax Rates & Tax Dates for FY2017/2018

AWARDS.

Lebanon, Honaker, and Castlewood RC High Schools FBLA Student Awards

PRESENTATIONS (Limited to 5 minutes). ~C-1

Judge Bush & Judge Ketron — RC Courthouse
Sheriff Steve Dye — Sheriff Department Operations
Mike Collins — Cleaning the Clinch

Russell County Page 1

Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

Russell County Page 2

Dick Collins & Elaine Rock – Boys and Girls Club

BOARD APPOINTMENTS…………………………………………………………D-1

SPEARHEAD TRAILS Shy Kennedy 3 Year-Term

REGIONAL IDA BOARD (2) Members 4 Year-Term

DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

CASTLEWOOD WATER & SEWER AUTHORITY
Darrell Johnson 4 Year-Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………E-1

a. Unapproved minutes of May 1, 2017

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………E-2

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

Regional IDA By-Laws

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Faith-Based Forum on Community Development & Support….……………F-1
Lebanon EMS Ordinance……………………………………………………………….F-2
Virginia Association of Counties (VACO) Regions 12 & 13 Round Table………F-3

Agenda Board of Supervisors June 5, 2017

Amended 6/2/2017

Dick Collins & Elaine Rock — Boys and Girls Club

BOARD APPOINTMENTS…

SPEARHEAD TRAILS

Shy Kennedy 3 Year-Term REGIONAL IDA BOARD

(2) Members 4 Year-Term DANTE COMMUNITY CENTER BOARD MEMBERS, Earl Jenkins 2 Year-Term Vacant 2 Year-Term

CASTLEWOOD WATER & SEWER AUTHORITY Darrell Johnson 4 Year-Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of May 1, 2017

Approval of Expenditures. Consider approval of expenditures presented for payment

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS

Regional IDA By-Laws COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS
RC Faith-Based Forum on Community Development & Support.
Lebanon EMS Ordinance…
Virginia Association of Counties (VACO) Regions 12 & 13 Round Table.

Russell County Page 2

Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

Russell County Page 3

Dante Downtown Master Plan & Park Design………………………………………F-4
Route 82 Name Change to Terry Alsup………………………………………………F-5

REQUESTS

Authorization of Request For Proposal (RFP) of Pictometry Services…………G-1
Authorization to Negotiate Recycle Center Land Lease…G-2
Authorization for RC Landfill Tree & Brush Tonnage Price………………………G-3
Authorization of Southwest Virginia Chief Local Elected Officials

Consortium Agreement with SW VA Workforce Development Board…………G-4

Authorization of Engagement Letter with Robinson, Farmer, Cox
Associates of the 2017 County-Wide Financial Audit……………………………G-5
Authorization of People Inc. Agreement for Child Development Center in
the Swords Creek Community Center……………………………………………….G-6
Authorization of Donation to the RC High Schools FBLA National
Leadership Conference in Anaheim, CA……….……………………………………G-7
Authorization of Donation to the RC Career & Technology Center
for “SkillsUSA” National Championships in Louisville, Kentucky on
June 19-23, 2017…………………………………………………………………………G-8
Authorization for Donation to “Guitars & Good Times” hosted by the

Russell County Medical Center Foundation on June 2, 2017……………………G-9

Authorization for Donation to “Drug & Alcohol Graduation Party………………G-11
Authorization for Donations to Towns for the 4th of July Celebrations……….G-12
Authorization of prepayment of July 2017 County expenditures………………G-13
Authorization to open the Honaker and Castlewood Cannery for the
2017 Season on July 18th 2017…………………………………………………………G-14
Travel Request……………………………………………………………………………G-15
Authorization of RC Planning Commission Plat……………………………………G-16

MATTERS PRESENTED BY THE BOARD

Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

Dante Downtown Master Plan & Park Design.
Route 82 Name Change to Terry Alsup…

REQUESTS

Authorization of Request For Proposal (RFP) of Pictometry Services.
Authorization to Negotiate Recycle Center Land Lease…
Authorization for RC Landfill Tree & Brush Tonnage Price…
Authorization of Southwest Virginia Chief Local Elected Officials Consortium Agreement with SW VA Workforce Development Board…
Authorization of Engagement Letter with Robinson, Farmer, Cox Associates of the 2017 County-Wide Financial Audit.
Authorization of People Inc. Agreement for Child Development Center in the Swords Creek Community Center…
Authorization of Donation to the RC High Schools FBLA National Leadership Conference in Anaheim, CA…
Authorization of Donation to the RC Career & Technology Center for “SkillsUSA” National Championships in Louisville, Kentucky on June 19-23, 2017…
Authorization for Donation to “Guitars & Good Times” hosted by the Russell County Medical Center Foundation on June 2, 2017…
Authorization for Donation to “Drug & Alcohol Graduation Party…
Authorization for Donations to Towns for the 4" of July Celebrations…
Authorization of prepayment of July 2017 County expenditures…
Authorization to open the Honaker and Castlewood Cannery for the 2017 Season on July 18" 2017.
Travel Request.

20.Authorization of RC Planning Commission Plat…

MATTERS PRESENTED BY THE BOARD

Russell County Page 3

Agenda Board of Supervisors June 5, 2017 Amended 6/2/2017

Russell County Page 4

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

 Treasurer’s Report ………………………………………………………………………H

 RC IDA …………………………………………………………………………………….I

 RC PSA …………………………………………………………………………………… J

 Castlewood W&S …………………………………………………………………………K

 RC Tourism……………………………………………………………………………….L

 RC Planning Commission ………………………………………………………………M

 Conference Center………………………………………………………………………N

 RC Fitness Center……………………………………………………………………….O

 RC Transportation & Safety……………………………………………………………P

 RC Cannery Reports……………………………………………………………………Q

 RC Building Inspector Reports……………………………………………………….R

Agenda Board of Supervisors June 5, 2017

Amended 6/2/2017

ADJOURNMENT

COUNTY AGENCY / BOARD REPORT:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports… RC Building Inspector Reports.

Russell County Page 4

CLOSED SESSION

Motion made by _________________, second by ___________ and duly approved by the

Board of Supervisors enter into closed session to discuss a prospective personal matter

pursuant to Section 2.2-3711(A)(1) of the Code of Virginia and to discuss economic

development pursuant to Section 2.2-3711(5) and to discuss a litigation matter pursuant to

Section 2.2-3711(A)(7).

The vote was: Aye: ________ Nay: ________

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the

Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only

public business matters lawfully exempted from the open meeting requirements under the

Virginia Freedom of Information Act and (ii) only such public business matters that were

identified in the motion(s) by which the closed meeting was convened were heard,

discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the

requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the

substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the

closed meeting were pursuant only to the motion(s) by which the closed meeting was

convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Mark Mitchell -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by _______________, second by _________________ and duly approved by

the Board of Supervisors to return to regular session.

The vote was: Aye: _______ Nay: _______

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss a prospective personal matter pursuant to Section 2.2-3711(A)(1) of the Code of Virginia and to discuss economic development pursuant to Section 2.2-3711(5) and to discuss a litigation matter pursuant to Section 2.2-3711(A)(7).

The vote was: Aye: Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, cussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Mark Mitchell - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , second by and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item: A-1

137 Highland Drive Presenters - Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Public Hearing

RC Financial Budget & Tax Rates & Tax Dates for FY 2017/2018

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

 RC Financial Budget for FY 2017/2018

Board of Supervisors Action Item: A-1

137 Highland Drive Presenters - Chairman Lebanon, VA 24266

Meeting: 6/5/17_5:00 PM

Public Hearing

RC Financial Budget & Tax Rates & Tax Dates for FY 2017/2018 Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

RC Financial Budget for FY 2017/2018

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

COUNTY OF RUSSELL Proposed Budget for Fiscal Year

July 1, 2017 - June 30, 2018

The Russell County Fiscal Year 2017/2018 Proposed Budget is prepared and published for informative and fiscal planning purposes

only. It does not constitute an obligation or commitment on the part of Board of Supervisors of the county to appropriate any funds

for that item or purpose. There is no allocation or designation of any funds of this County for any purpose until there has been an

appropriation for that purpose by the Board of Supervisors.

Expenditures by Fund Type and Function FY2017 FY2018 Percentage

Budget Proposed Budget Change

General Fund

General Government Administration $ 1,827,812 $ 1,803,076 -1.3%

Judicial Administration 2,086,406 2,172,984 4.1%

Public Safety 6,149,502 6,063,804 - 1.4%

Environmental Control 2,122,849 1,814,396 -14.5%

General Services 946,401 952,401 0.6%

Health and Welfare 1,285,743 1,285,743 0.0%

Education 9,041,682 9,366,682 3.6%

Parks, Recreation & Cultural 540,910 556,756 3.0%

Community Development 397,066 398,066 0.1%

Non-Departmental 197,347 210,347 6.6%

Capital Outlay and Transfers 633,821 650,813 3.0%

Debt Service 998,876 1,070,485 7.2%

Total General Fund $ 26,228,415 $ 26,345,553 0.0045%

Special Revenue Funds

Coal Road Fund $ 150,000 $ 150,000 0.00%

SWVA ASAP Fund 280,954 280,954 0.00%

Virginia Public Assistance Fund 4,326,092 5,127,647 18.5%

Comprehensive Services Act Fund 1,088,731 1,088,731 0.00%

Workforce Investment Board Fund 2,746,846 2,746,846 0.00%

Total Special Revenue Funds 8,592,623 9,394,178 9.3%

Enterprise Funds

Canneries 30,000 30,000 0.00%

Dante Sewer Fund 276,000 276,000 0.00%

306,000 306,000 0.00%

Total Expenditures 35,127,038 36,045,731 2.6%

                     Tax Dates

2017/2018
Real Estate, Personal Property, Machine & Tool, May 25th
Merchant’s Capital, and Mineral Taxes November 25th
Mineral Tax Reporting Date February 1st

    Tax Rates

2017 2018
Real Estate $ 0.63 $ 0.63
Mobile Homes $ 0.63 $ 0.63
Personal Property $ 1.95 $ 1.95
Machinery & Tools $ 1.65 $ 1.65
Merchant’s Capital $ 0.65 $ 0.65

Authorized by Russell County Board of Supervisors

COUNTY OF RUSSELL Proposed Budget for Fiscal Year July 1, 2017 - June 30, 2018

|The Russell County Fiscal Year 2017/2018 Proposed Budget is prepared and published for informative and fiscal planning purposes lonly. it does not constitute an obligation or commitment on the part of Board of Supervisors of the county to appropriate any funds lor that item or purpose. There is no allocation or designation of any funds of this County for any purpose until there has been an lappropriation for that purpose by the Board of Supervisors.

lExpenditures by Fund Type and Function Fy2017 Fy2018 Percentage Budget ProposedBudget_ Change |General Fund General Government Adminstration S 1827812 $1,803,076 13% Judicial Administration 2,086,406 2,172,984 44% Public Safety 6,149,502 6,063,804 21.4% Environmental Control 2,122,849 1,814,396 145% General Services ‘946,401 952,401 0.6% Health and Wetfare 41,285,743 41,285,743, 0.0% Education 9)041,682 9/366,682 3.6% Parks, Recreation & Cultural 540,910 556,756 3.0% ‘Community Development 397,066 398,066 0.1% 'Non-Deparimental 197,347 210,387 66% Capital Outlay and Transfers 633,821 650,813, 3.0% Debt Service 998.878 __1.070.485 12% {Total General Fund $26,228,415 $26,945,553 —t.004s%

|Special Revenue Funds,

‘Coal Road Fund $10,000 $ 150,000 SWVA ASAP Fund 280,958 280,954 Virginia Public Assistance Fund 4,226,092 5,127,647 Comprehensive Services Act Fund 11088,731 11,088,731 \Workforee Investment Board Fund 2.746.046 2,746,046

[Total Special Revenue Funds

592,623 9,394,178

lEnterprise Funds Canneres, 30,000 30,000 0.00% Dante Sewer Fund 276,000 276,000 0.00% 306,000 0.00%

[Total Expenditures 28%

TaxDates

2017/2018 |Real Estate, Personal Property. Machine & Tool May 25th Merchant’s Capital. and Mineral Taxes November 25th Mineral Tax Reporting Date February tst

TaxRates 2017 2018

IReal Estate 5 ve OS o6S Mobile Homes 8 06s S$ 063 lPersonalProperty 8 195 $ 1.95 IMachinery & Tools s 165 8 1.65 IMerchant’s Capital 8 oss S$ 06s

|Authorized by Russell County Board of Supervisors

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item: B-1 137 Highland Drive Presenter: BOS Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

AWARDS – FBLA Awards

Lebanon, Honaker, and Castlewood High Schools FBLA Students

Staff Recommendation:

Presentation – Informational Purposes Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

 Award Listing

Board of Supervisors Information Item: B-1 137 Highland Drive Presenter: BOS Lebanon, VA 24266

Meeting: 6/5/17_5:00 PM

AWARDS - FBLA Awards

Lebanon, Honaker, and Castlewood High Schools FBLA Students Staff Recommendation:

Presentation — Informational Purposes Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

Award Listing

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Lebanon High School: 1st Place All State FBLA – Dalton Howard

FBLA State Qualifiers – Morgan Duty, Walker Dillon, Dan Parks, Hayden Tickle, and Madison

Varney.

Castlewood High School:

$1,000 Crumley Annual Scholarship – Camryn Cook

Who’s Who in Virginia FBLA – Camryn Cook

1st Place Electronic Career – Camryn Cook

1st Place Introduction to Business Presentations – Skylar Roberson, Gunnar Jessee, and Jacob

Vance.

1st Place Partnership with Business – Jenna Hall, Lauren McCoy, and Kayla Layne.

1st Place Publication Design – Rilee Barnette, Dylan Mullins, and Jonah Cornett.

2nd Place American Enterprise Project – Brooke Horne, Isaac Phillips, and Gracie Hicks.

2nd Place Community Service – Madison Ray, Jack Ward, and Peyton Jessee.

2nd Place E-Business – Sylvia Gray, Meghan Salyers, and Lauren Couch.

2nd Place Graphic Design – Allison Skeens, Makia Phillips, and Peyton Jessee.

2nd Place Public Service Announcement – Seth Hylton, Zach Owens, and Cody Meade.

2nd Place Social Media – Madison Ray and Brady Gilbert

3rd Place Future Business Leader – Jacob Baker

5th Place Management Information Systems – Gracie Hicks and Lauren McCoy

5th Place Computer Game Simulation – Ethan Fields

Honorable Mention Local Annual Business Report – Jasmine Phillips

FBLA State Qualifiers – Camryn Cook, Skylar Roberson, Gunnar Jessee, Jacob Vance, Jenna

Hall, Lauren McCoy, Kayla Lane, Rilee Barnette, Dylan Mullins, Jonah Cornett, Brooke Horne,

Isaac Phillips, Gracie Hicks, Madison Ray, Jack Ward, Peyton Jessee, Sylvia Gray, Meghan

Lebanon High School: 1 Place All State FBLA — Dalton Howard

FBLA State Qualifiers - Morgan Duty, Walker Dillon, Dan Parks, Hayden Tickle, and Madison Varney.

Castlewood High School:

$1,000 Crumley Annual Scholarship - Camryn Cook Who’s Who in Virginia FBLA — Camryn Cook

1* Place Electronic Career ~ Camryn Cook

1°* Place Introduction to Business Presentations — Skylar Roberson, Gunnar Jessee, and Jacob Vance.

1* Place Partnership with Business — Jenna Hall, Lauren McCoy, and Kayla Layne.

1* Place Publication Design — Rilee Barnette, Dylan Mullins, and Jonah Cornett.

2" Place American Enterprise Project - Brooke Horne, Isaac Phillips, and Gracie Hicks. 2" Place Community Service - Madison Ray, Jack Ward, and Peyton Jessee.

2° Place E-Business — Sylvia Gray, Meghan Salyers, and Lauren Couch.

2" Place Graphic Design — Allison Skeens, Makia Phillips, and Peyton Jessee. 2" Place Public Service Announcement ~ Seth Hylton, Zach Owens, and Cody Meade. 2" Place Social Media - Madison Ray and Brady Gilbert

3’¢ Place Future Business Leader — Jacob Baker

5th Place Management Information Systems — Gracie Hicks and Lauren McCoy

Stk Place Computer Game Simulation — Ethan Fields

Honorable Mention Local Annual Business Report — Jasmine Phillips

FBLA State Qualifiers — Camryn Cook, Skylar Roberson, Gunnar Jessee, Jacob Vance, Jenna Hall, Lauren McCoy, Kayla Lane, Rilee Barnette, Dylan Mullins, Jonah Cornett, Brooke Horne, Isaac Phillips, Gracie Hicks, Madison Ray, Jack Ward, Peyton Jesse, Sylvia Gray, Meghan

Salyers, Lauren Couch, Allison Skeens, Makia Phillips, Seth Helton, Zach Owens, Cody Meade,

and Brady Gilbert.

Honaker High School:

1st Place Introduction to Business Communication – Madison Davis

1st Place Journalism – Dru-Ann Harris

2nd Place Banking and Financial Systems – Mason Phillips, Hunter Eaton and Peyton Johnson.

3rd Place Introduction to Business – Dawson Miller

3rd Place Advertising – Lauren Hurt

3rd Place Sales Presentation – Destiny Goodson

4th Place Parliamentary Procedure – Christian Davis, Jordan Stout, Abigail Smith, and Ethan

Ray.

5th Place Agribusiness – Blake Stinson

Honorable Mention Local Chapter Annual Business Report – Morgan Reynolds, Josh Eaton, and

Hannah Ball

3rd Place for Most Outstanding State Chapter – Honaker High School

Salyers, Lauren Couch, Allison Skeens, Makia Phil and Brady Gilbert.

ps, Seth Helton, Zach Owens, Cody Meade,

Honaker High School: 1* Place Introduction to Business Communication - Madison Davis

1 Place Journalism — Dru-Ann Harris

2 Place Banking and Financial Systems ~ Mason Phillips, Hunter Eaton and Peyton Johnson. 3° Place Introduction to Business — Dawson Miller

3¢ Place Advertising - Lauren Hurt

34 Place Sales Presentation — Destiny Goodson

4** Place Parliamentary Procedure ~ Christian Davis, Jordan Stout, Abigail Smith, and Ethan Ray.

5‘ Place Agribusiness — Blake Stinson

Honorable Mention Local Chapter Annual Business Report — Morgan Reynolds, Josh Eaton, and Hannah Ball

3" Place for Most Outstanding State Chapter - Honaker High School

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item: C-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Presentations

Sheriff Steve Dye – Sheriff Department Operations
Mike Collins – Cleaning the Clinch
Dick Collins & Elaine Rock – Boys and Girls Club

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

 Presentations

Board of Supervisors Information Item: C-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 6/5/17

Presentations

Sheriff Steve Dye — Sheriff Department Operations
Mike Collins - Cleaning the Clinch
Dick Collins & Elaine Rock — Boys and Girls Club Staff Recommendation: Presentation — Informational Only. Suggested Motion: No Motion Required.

ATTACHMENTS:

Presentations

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

Physical Address:

130 West Main Street

Suites 206, 207, 208

Mailing Address: P.O. Box 901

Orange, Virginia, 22960

www.naturalcapital.us [email protected]

540-672-2542 (p)

540-672-2845 (f) 2017 Advisors

Ed Bain Charlottesville, VA

John Conover

Charlottesville, VA Robert “Doc” Hall

Hondo, TX

Don King Keswick, VA

Mark Kington

Orange, VA Chandler Van Voorhis

The Plains, VA

Roger Voisinet Charlottesville, VA

2017 Board of Directors

Al Weed, Chairman

David Perdue, Vice-Chairman Tom Salley, Secretary

Carol Atchison, Treasurer

Frank Balint Jay Billie

Fred Circle

Tee Clarkson Rex Edwards

MEMORANDUM

TO: Chairman Breeden, Members of the Board, and Staff

FROM: Michael Collins, Executive Director

RE: StreamSweepers Clean the Clinch 2017

DATE: May 30, 2017

CC: Debbie Manzari, Program Manager

Frank Kilgore

Background

Beginning mid-2016, Center for Natural Capital Staff began meetings with

Southwest Virginia elected officials, local government staff, and members of the

community about cleaning the Clinch River and an Appalachian Community Forest

Energy Hub. Interest in both projects has grown in the last year. Further discussions

about the Energy Hub are scheduled for the July Russell County BOS meeting. This

memo focuses on the Clinch River.

Russell County, the Town of St. Paul, and other jurisdictions, organizations, and

persons wish to prepare for future establishment of a state park on the Clinch River.

To complement creation of the park, many in the area are interested in obtaining

Scenic River status. In recent discussions with scenic river staff, the quantity of trash

in the river bed and banks was raised as an impediment to obtaining this status.

In 2013, the Center for Natural Capital, ecological entrepreneurs based in the

Northern Piedmont of Virginia, launched a meaningful work training and

employment program called StreamSweepers (www.streamsweepers.org and

www.facebook.com/streamsweepers). StreamSweepers provides comprehensive

removal of trash, junk, and debris of all sizes from the river bed, banks, and public

access points, using boats, trucks, and heavy equipment. StreamSweepers has grown

to become the largest river maintenance organization in the mid-Atlantic region, last

year maintaining 120 miles of rivers in Central Virginia. For 2017 StreamSweepers

plans on a first-time comprehensive cleaning and assessment of the lower half of the

http://www.naturalcapital.us/ mailto:[email protected] http://www.streamsweepers.org/ http://www.facebook.com/streamsweepers 2017 Advisors

Ed Bain Charlotesville, VA John Conover Charlowesville, VA Robert “Dac” Hall Hondo, TX

Don King

Keswick VA

Mark Kington Orange, VA (Chandler Van Voorhis The Plains, VA

Roger Voisinet Charlonesville, VA

2017 Board of Directors

‘Al Weed, Chairman David Perdue, Viee-Chairman ‘Tom Salley, Seeretary

Carol Atchison, Treasurer Frank Balint

say Billie

Fred Circle

“Tee Clarkson

Rex Edwards

Center for Natural Capital

Liconomic Development through Healthy Licosystéms

Physical Address: 130 West Main Street Suites 206, 207, 208, ‘Mailing Adairess;

P.O. Box 901

Orange, Virginia, 22960 see maturalcapitalus niket@nawuraleapial us 540-672-2542 (p) ‘540-672-2845 (F)

MEMORANDUM TO: Chairman Breeden, Members of the Board, and Staff FROM: Michael Collins, Executive Director

RE: StreamSweepers Clean the Clinch 2017

DATE: May 30, 2017

ce: Debbie Manzari, Program Manager

Frank Kilgore

Background

Beginning mid-2016, Center for Natural Capital Staff began meetings with Southwest Virginia elected officials, local government staff, and members of the community about cleaning the Clinch River and an Appalachian Community Forest Energy Hub. Interest in both projects has grown in the last year. Further discussions about the Energy Hub are scheduled for the July Russell County BOS meeting. This memo focuses on the Clinch River.

Russell County, the Town of St. Paul, and other jurisdictions, organizations, and persons wish to prepare for future establishment of a state park on the Clinch River. To complement creation of the park, many in the area are interested in obtaining Scenic River status. In recent discussions with scenic river staff, the quantity of trash in the river bed and banks was raised as an impediment to obtaining this status.

In 2013, the Center for Natural Capital, ecological entrepreneurs based in the Northern Piedmont of Virginia, launched a meaningful work training and employment program called StreamSweepers (www.sireamsweepers.org and www.facebook.com/streamsweepers). StreamSweepers provides comprehensive removal of trash, junk, and debris of all sizes from the river bed, banks, and public access points, using boats, trucks, and heavy equipment. StreamSweepers has grown to become the largest river maintenance organization in the mid-Atlantic region, last year maintaining 120 miles of rivers in Central Virginia. For 2017 StreamSweepers plans on a first-time comprehensive cleaning and assessment of the lower half of the

Upper Rappahannock River, a portion of the Mattaponi River, and the Clinch River as it flows through Russell

County. StreamSweepers’ labor force varies based on the needs of the communities where it works and includes

veteran and active military, jail probationers, and young adults from all walks of life aged 18 to 30. We also

host volunteer cleanup days which utilize both adults and children as volunteer labor (restricted to bank cleanup

only).

Proposed Project

Last fall during low waters Mountain Heritage, Inc of St. Paul, tested the use of two CWP probationers to sweep

a portion of the river from Old Castlewood to Burton’s Ford. This effort was successful, yielding approximately

600 tires, 500 VDOT bags of trash and a half ton of metal waste on a 9-mile section of the river (total of 18

miles of river banks) and the results were featured on WCYB and local newspapers. The following proposal is

based on the results of this effort.

Overview of River Work to be Completed by Responsible Party

 StreamSweepers will train, insure, supervise, utilize and if necessary, pay a work force to complete a

digital ecological assessment of the river bed, banks, and canopy of the entire portion of the river in

Russell County. We will consult with scenic rivers staff prior to assessment to determine whether there

is a need to modify our current data collection protocol to assist in scenic river designation. We are also

open to modification to this data collection to suit local needs, perhaps to include cultural or other

features. We will train CWP personnel to be StreamSweepers for this work.

 StreamSweepers will train, insure, supervise, utilize, and if necessary pay a work force to complete trash

and junk removal of the 30-mile section from the Rt.80 bridge to Old Castlewood.

 Blackford Detention Center will be requested to clean from the Tazewell County line to the Rt. 80

bridge after receiving our training and safety guidelines. Should Blackford not be able to complete this

work, we have created an additional task force to cover this work.

 Mountain Heritage’s CWP crew will clean from Burton’s Ford to the Guest River. Should that crew not

be able to complete work to the Guest, we have created an additional task force to cover this work.

Tasks

StreamSweepers advertises need for full time seasonal local On Water Manager to supervise the work

crews.

StreamSweepers staff conducts landowner research and outreach (June). We understand access points

may include Puckett’s Hole, Finney, Nash’s Ford, Artrip, Cleveland, Carterton and public roads in

between. We also understand that the longest stretch without official take outs is from Puckett’s Hole to

Nash’s Ford but there are reported to be friendly landowners along the way every two to four miles to

assist with access.

Design prototype river cleaning barges/boats/batteaus especially for the Clinch. Normally canoes are

used for Central Virginia rivers.

StreamSweepers senior staff conducts river reconnaissance (staff rapid float of river looking for large

trash sites, access points, hazards, etc.) and ecological assessmen.

StreamSweepers hires Project Manager.
On Water Manager trains and orients with Rappahannock River Sweeping.
Fabricate river sweeping barges/boats/batteaus.

Tim Lovelace Highlight

Upper Rappahannock River, a portion of the Mattaponi River, and the Clinch River as it flows through Russell County. StreamSweepers’ labor force varies based on the needs of the communities where it works and includes veteran and active military, jail probationers, and young adults from all walks of life aged 18 to 30. We also host volunteer cleanup days which utilize both adults and children as volunteer labor (restricted to bank cleanup only).

Proposed Project

Last fall during low waters Mountain Heritage, Inc of St. Paul, tested the use of two CWP probationers to sweep a portion of the river from Old Castlewood to Burton’s Ford. This effort was successful, yielding approximately 600 tires, 500 VDOT bags of trash and a half ton of metal waste on a 9-mile section of the river (total of 18 miles of river banks) and the results were featured on WCYB and local newspapers. The following proposal is based on the results of this effort.

Russell County, We will consult with scenic rivers staff prior to assessment to determine whether there is a need to modify our current data collection protocol to assist in scenic river designation. We are also open to modification to this data collection to suit local needs, perhaps to include cultural or other

features. We will train CWP personnel to be StreamSweepers for this work.

bridge after receiving our training and safety guidelines, Should Blackford not be able to complete this

work, we have created an additional task force to cover this work.

Mountain Heritage’s CWP crew will clean from Burton’s Ford to the Guest River. Should that crew not

be able to complete work to the Guest, we have created an additional task force to cover this work.

Tasks

StreamSweepers advertises need for fulltime seasonal local On Water Manager to supervise the work StreamSweepers staff conducts landowner research and outreach (June). We understand access points

may include Puckett’s Hole, Finney, Nash’s Ford, Artrip, Cleveland, Carterton and public roads in ‘between, We also understand that the longest stretch without official take outs is from Puekett’s Hole to Nash’s Ford but there are reported to be friendly landowners along the way every two to four miles to assist with access.

Design prototype river cleaning barges/boats/batteaus especially for the Clinch. Normally canoes are

used for Central Virginia rivers.

StreamSweepers senior staff conducts river reconnaissance (staff rapid float of river looking for large rash sites, access points, hazards, etc.) and ecological assessmen,
StreamSweepers hires Project Manager. 6, On Water Manager trains and orients with Rappahannock River Sweeping,
Fabricate river sweeping barges/boats/batteaus. 2

Russell County procures used StreamSweeper 4WD truck or alternative 4WD vehicle with ~ 9 inches

clearance and trailer.

Sweepers hired.
Sweepers trained.
Sweepers clean river.

Timeline

Task June July August September October

Advertise On

Water Manager

Landowner

Outreach

X X

Design barges X X
Reconnaissance X X
Hire On Water

Manager

On Water

Manager Training

Fabricate barges X X
Procure

Equipment

Hire Sweepers X
Train Sweepers X
Sweepers

Clean River

X X X

Tim Lovelace Highlight

Landowner Outreach
Design barges

4, Reconnaissance

Hire On Water

|o4]><

On Water

Manager Training

T. Fabricate barges

Train Sweepers

dh.

Budget

Tim Lovelace Highlight

Budget

TASKS

Senior Staff Labor

Outreach

Equipment Procurement Reconn.

Staffing

Training

Sweeping Supervison

Sweeper Labor

insurance (AFLAC, Workers Comp, Truck, Trailer Liability)

Travel

rental vehicle to and from St. Paul ‘Supervisory Staff

food @ $20 per day hotel

gas to and from access points assuming 40 miles per day @ $6 per day

Equipment

Used Truck (4WD King Cab 8ft bed) Used Trailer (landscape style)

Used Boats/Barges/Bateau

Satellite Phone

Materials and Supplies

Disposal

6000 tires, assume Wise County disposal costs,

$40 per ton, 70 tires, so $3430 TOTAL

INCOME SOURCE

TOTAL

EXPENDITURES

$51,206.00

‘$51,206.00

The Boys & Girls Clubs of the Mountain Empire currently serve over 750 children in four locations:

Abingdon, VA; Bristol, VA; Bristol, TN; and Bluff City, TN. They are considering adding a unit in Lebanon

and would like to see if there is enough interest in the community to warrant further discussions.

Dick Collins, CEO and Elaine Rock, Senior Vice President of Boys & Girls Clubs of the Mountain Empire

will be speaking at the Lebanon Rotary Club on Thursday, June 8. They will provide an overview of the

programs the Boys & Girls Clubs offer and answer any questions. All community leaders and parents are

invited to attend.

If you are unable to attend the meeting, but have an interest, you may take their online survey. Go to

their webpage at boysgirlsclubme.org. Click on “locations” and go to the “Lebanon” tab. You will be

able to access the survey and show your level of interest in having a club in Lebanon.

BOYS & GIRLS CLUBS ‘OF THE MOUNTAIN EMPIRE

The Boys & Girls Clubs of the Mountain Empire currently serve over 750 children in four locations: ‘Abingdon, VA; Bristol, VA; Bristol, TN; and Bluff City, TN. They are considering adding a unit in Lebanon and would like to see if there is enough interest in the community to warrant further discussions.

Dick Collins, CEO and Elaine Rock, Senior Vice President of Boys & Girls Clubs of the Mountain Empire will be speaking at the Lebanon Rotary Club on Thursday, June 8. They will provide an overview of the

programs the Boys & Girls Clubs offer and answer any questions. All community leaders and parents are invited to attend.

If you are unable to attend the meeting, but have an interest, you may take their online survey. Go to their webpage at boysgirlsclubme.org. Click on “locations” and go to the “Lebanon” tab. You will be able to access the survey and show your level of interest in having a club in Lebanon.

Board of Supervisors Action Item D-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments

Appointments of the RC Board Appointments:

SPEARHEAD TRAILS Shy Kennedy 3 Year-Term

REGIONAL IDA BOARD (2) Members 4 Year-Term

DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

CASTLEWOOD WATER & SEWER AUTHORITY
Darrell Johnson 4 Year-Term

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Motion to appoint Board Members.

ATTACHMENTS:

 Applications

Board of Supervisors Action Item D-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Board Appointments

Appointments of the RC Board Appointments:

SPEARHEAD TRAILS

Shy Kennedy 3 Year-Term REGIONAL IDA BOARD

(2) Members 4 Year-Term DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

CASTLEWOOD WATER & SEWER AUTHORITY Darrell Johnson 4 Year-Term

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Motion to appoint Board Members.

ATTACHMENTS:

Applications

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item E-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Authorization of Minutes

Request approval of the minutes from the following meeting:

 Unapproved minutes of May 1, 2017

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s):

Motion to approve Board Minutes.

ATTACHMENTS:

 Board Minutes

Board of Supervisors Action Item E-1 137 Highland Drive Presenter: Chairman

Lebanon, VA 24266 Meeting: 6/5/17 5:00 PM

Authorization of Minutes

Request approval of the minutes from the following meeting:

Unapproved minutes of May 1, 2017

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

May 01, 2017

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 01,

2017 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. A closed session was

held prior to the meeting at 5:00 pm.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Absent: None

APPROVAL TO AMEND THE AGENDA

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to amend the agenda.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

CLOSED SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors

enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective

business or industry, land acquisition and actual or probable litigation.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye

May 01, 2017

Arregular monthly meeting of the Russell County Board of Supervisors was held on Monday, May 01, 2017 at 6:00 pm at the Russell County Government Center in Lebanon, Virginia. A closed session was held prior to the meeting at 5:00 pm.

The Clerk called the me

gto order. Roll Call by the Clerk: Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk Absent: None APPROVAL TO AMEND THE AGENDA

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to amend the agenda.

The vote was: ‘Aye: Matk Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

‘APPROVAL OF THE AGENDA

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

CLOSED SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective business or industry, land acquisition and actual or probable litigation.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breedit

and Rebecca Dye

Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,

discussed or considered during the closed meeting were pursuant only to the motion(s) by which the

closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Mark Mitchell – AYE

Invocation by Pastor Danny Rhea, Ivy Ridge Chapel followed by the Pledge of Allegiance to the Flag.

PUBLIC HEARING HELD ON VDOT SIX YEAR CONSTRUCTION PLAN FOR 2017/18 TO 2022/23

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was

held on the VDOT Six Year Construction Plan for 2017/18 to 2022/23.The Chairman opened the public

hearing to citizen comments.

J.R. Watson, VDOT addressed the Board about the six year plan.

Nay: None APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of ‘Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Mark Mitchell ~ AYE

Invocation by Pastor Danny Rhea, Ivy Ridge Chapel followed by the Pledge of Allegiance to the Flag.

PUBLIC HEARING HELD ON VDOT SIX YEAR CONSTRUCTION PLAN FOR 2017/18 TO 2022/23

Pursuant to being advertised in a local newspaper for (2) two consecutive weeks, a public hearing was held on the VDOT Six Year Construction Plan for 2017/18 to 2022/23.The Chairman opened the public hearing to citizen comments.

JR. Watson, VDOT addressed the Board about the six year plan.

APPROVAL OF VDOT SIX YEAR CONSTRUCTION PLAN 2017/18 TO 2022/23

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve a Resolution on the VDOT Six-Year Construction Plan for 2017/2018 to 2022/2023 as presented.

The vote was: Aye: David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Mark Mitchell Nay: None

Comments provided by:

Todd Marshall asked that Rt.606, Blanch David Rd. be placed on the six year plan.

Maxine Kelly stated that she would like to see Rt. 621, Sandy Ridge Rd completed.

Janice Brown asked that Rt. 714, Franks Hollow Road be considered for the six year plan, she

commented that it should have been listed

Jeff Holms asked about the status of 727 Creekside Drive, he asked if it could be completed in sections.

He also commented that people shouldn’t be allowed to use it if they don’t help with the maintenance.

Jeffery Holms also commented that traffic should not be allowed on Creekside Drive if they don’t help

maintain it.

Stephen Combs said a portion of Rt. 630 is breaking off, he stated that guardrails should have already

been put up.

Oris Christian, Scenic Elk Garden Estates says he has a right of way to travel on Creekside Drive.

The Chairman closed the public hearing.

Awards and Recognitions

The Board presented certificates to the members of the Lebanon High School Wrestling Team for placing

in the State Wrestling Tournament.

Presentations

Mickey Rhea, Russell County Building Official gave a power point presentation outlining how Russell

County’s current building permit fees compare to surrounding counties. He added that our building

permit fees had not been updated or increased since 1975. Mr. Rhea suggested that the County

increase the fees to be more in line with other counties.

APPROVAL TO INCREASE BUILDING PERMIT FEES EFFECTIVE JULY 01, 2017

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve an increase in building fees as recommended by the Building Inspector as follows effective July 01, 2017.

Increase the cost of a building permit to .10/ per square foot Increase the cost of a trade permit to $50.00 Increase the cost of a singlewide mobile home permit to $130.00

APPROVAL OF VDOT SIX YEAR CONSTRUCTION PLAN 2017/18 TO 2022/23

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve a Resolution on the VDOT Six-Year Construction Plan for 2017/2018 to 2022/2023 as presented.

The vote was: ‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Carl Rhea and Mark Mitchell Nay: None

Comments provided by: Todd Marshall asked that Rt.606, Blanch David Rd. be placed on the six year plan. Maxine Kelly stated that she would like to see Rt. 621, Sandy Ridge Rd completed.

Janice Brown asked that Rt. 714, Franks Hollow Road be considered for the six year plan, she commented that it should have been listed

Jeff Holms asked about the status of 727 Creekside Drive, he asked if it could be completed in sections. He also commented that people shouldn’t be allowed to use it if they don’t help with the maintenance.

Jeffery Holms also commented that traffic should not be allowed on Creekside Drive if they don’t help maintain it.

Stephen Combs been put up.

a portion of Rt. 630 is breaking off, he stated that guardrails should have already

Oris Christian, Scenic Elk Garden Estates says he has a right of way to travel on Creekside Drive, The Chairman closed the public hearing.

‘Awards and Recognitions

‘The Board presented certificates to the members of the Lebanon High School Wrestling Team for placing in the State Wrestling Tournament.

Presentations

Mickey Rhea, Russell County Building Official gave a power point presentation outlining how Russell County’s current building permit fees compare to surrounding counties. He added that our b permit fees had not been updated or increased since 1975. Mr. Rhea suggested that the County increase the fees to be more in line with other counties.

APPROVAL TO INCREASE BUILDING PERMIT FEES EFFECTIVE JULY 01, 2017

Increase the cost of a building permit to .10/ per square foot Increase the cost of a trade permit to $50.00 Increase the cost of a singlewide mobile home permit to $130.00

Increase the cost of a doublewide home permit to .10/ per square foot plus $50.00 trade permit

The vote was: Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye
Nay: None

Presentations continued:

Phillip Puckett, Lebanon Life Saving Crew addressed the Board on the shortfalls the lifesaving crew is facing and how they could be detrimental to their future. They have had a significant decrease in calls from facilities and patients that generate revenue. He added that most skilled nursing and assisted living facilities have agreements with commercial ambulance services. He gave several options that could be considered to help with the situation, he added that if nothing is done, the LLC may cease to exist in near future.

Rob Goldsmith, People, Inc. presented the most recent annual report for People, Inc.

Kim Short, Tourism/Parks and Recreation Coordinator updated the Board on the progress of having the Clinch River designated as a scenic river. There are some problems with trash and debris in some of the areas along the river that the Department of Conservation and Recreation viewed that would prohibit the designation. She suggested organizing a comprehensive clean up utilizing some of the county resources.

Donna Meade, VPI Extension Office invited everyone to the 6th Annual Bees, Blooms and Bluegrass Festival and asked if the Board would consider making a $1000.00 donation. She stated that the activities are free to the public.

APPROVAL TO CONSIDER SPONSORING THE BEES, BLOOMS AND BLUEGRASS FESTIVAL

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to authorize the budget committee to consider sponsoring the Bees, Blooms and Bluegrass Festival that will be held on the Old Courthouse grounds on June 10, 2017.

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE APRIL 03, 2017 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the April 03, 2017 minutes and dispense with the reading thereof.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

Increase the cost of a doublewide home permit to .10/ per square foot plus $50.00 trade permit

The vote was:

‘Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

Presentations con!

ued:

Rob Golds!

People, Inc. presented the most recent annual report for People, Inc.

Donna Meade, VPI Extension Office invited everyone to the 6" Annual Bees, Blooms and Bluegrass Festival and asked if the Board would consider making a $1000.00 donation. She stated that the activities are free to the public.

APPROVAL TO CONSIDER SPONSORING THE BEES, BLOOMS AND BLUEGRASS FESTIVAL

The vote was: Aye: Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE APRIL 03, 2017 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the April 03, 2017 minutes and dispense with the reading thereof.

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,172,052.22 including reoccurring and withholdings.
. The vote was: Aye: Tim Lovelace, Lou Wallace, David Eaton, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

Citizens Comment

The Chairman opened citizens comment period.

Cameron Cook, Jena Hess, Lauren McCoy and Brook Horne, addressed the Board on the success of the Castlewood High School FBLA at the state level. They are requesting assistance to travel to California for national competition.

Andy Smith announced that the Virginia Cattlemen’s Association Annual Field Day will be held in Russell County at Stuart, Land and Cattle property. He explained that they are expecting 750 to 1000 members to attend. He encouraged everyone to attend the event which will be held on July 07, 2017.

Linda Stuart stated that Stuart, Land and Cattle Company is the oldest business in Russell County. She asked that the entire Board attend the Virginia Cattlemen’s Association Annual Field Day and act as hosts. She also added that there is a lot of potential for dollars to come into Russell County as a result of this event.

The Chairman closed citizen comment period.

County Administrator Reports and Requests

APPROVAL TO AUTHORIZE A LOAN FROM VECDA TO THE RUSSELL COUTNY IDA FOR $1,500,000 FOR “PROJECT BELT”

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to authorize a $1,500,000 loan from the Virginia Coalfield Economic Development Authority to the Russell County Industrial Development Authority for an economic development project (“Project Belt”).

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A MANPOWER AGREEMENT BETWEEN CPWMA AND RUSSELL COUNTY

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to authorize the signing of a manpower agreement between Russell County and the Cumberland Plateau Waste Management Authority.

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,172,052.22 including reoccurring and withholdings.

The vote was: ‘Aye: Tim Lovelace, Lou Wallace, David Eaton, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

Citizens Comment

The Chairman opened citizens comment period.

The Chairman closed citizen comment period County Administrator Reports and Requests

APPROVAL TO AUTHORIZE A LOAN FROM VECDA TO THE RUSSELL COUTNY IDA FOR $1,500,000 FOR “PROJECT BELT”

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A MANPOWER AGREEMENT BETWEEN CPWMA AND RUSSELL COUNTY

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL TO ALLOCATE FUNDS TO THE CSA IN THE AMOUNT OF $23,599.31

Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to allocate funds in the amount of $23,599.31 to the Russell County CSA.

The vote was: Aye: Mark Mitchell, Rebecca Dye, Lou Wallace, Tim Lovelace, David Eaton, Carl Rhea and Steve Breeding Nay: None

APPROVAL TO AUTHORIZE THE BUDGET COMMITTEE TO CONSIDER APPROPRIATING FUNDS TO COUNTY FBLA ORGANIZATIONS

Motion made by Rebecca Dye, second Mark Mitchell and duly approved by the Board of Supervisors to authorize the budget committee to consider an appropriation of funds on a per attendee basis to each high school FBLA Chapter in the County to assist with expenses to travel to national competition.

The vote was: Aye: Rebecca Dye, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton and Steve Breeding Nay: None

APPROVAL TO AUTHORIZE AN ALLOCATION OF FUNDS TO THE TOWN OF CLEVELAND TO BE REIMBURSED BY DCR

Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to allocate $4000.00 to the Town of Cleveland for walking trail development in partnership with and to be reimbursed by the Department of Conservation and Recreation.

The vote was: Aye: Carl Rhea, Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO TRANSFER FUND BALANCES CONCERNING VDOT REVENUE SHARING PROJECTS

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve an authorization to transfer fund balances concerning VDOT revenue sharing projects.

The vote was: Aye: Tim Lovelace, Mark Mitchell. Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL TO ALLOCATE FUNDS TO THE CSA IN THE AMOUNT OF $23,599.31.

Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to allocate funds in the amount of $23,599.31 to the Russell County CSA.

The vote was: ‘Aye: Mark Mitchell, Rebecca Dye, Lou Wallace, Tim Lovelace, David Eaton, Carl Rhea and Steve Breeding Nay: None

APPROVAL TO AUTHORIZE THE BUDGET COMMITTEE TO CONSIDER APPROPRIATING FUNDS TO COUNTY FBLA ORGANIZATIONS

The vote was: ‘Aye: Rebecca Dye, Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton and Steve Breeding Nay: None

APPROVAL TO AUTHORIZE AN ALLOCATION OF FUNDS TO THE TOWN OF CLEVELAND TO BE REIMBURSED BY DCR

The vote was: ‘Aye: Carl Rhea, Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO TRANSFER FUND BALANCES CONCERNING VDOT REVENUE SHARING PROJECTS

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve an authorization to transfer fund balances concerning VDOT revenue sharing projects.

The vote was: ‘Aye: Tim Lovelace, Mark Mitchell. Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF ALLOCATION OF FUNDS FOR MORNING STAR CIRCLE AND CLINCH MOUNTAIN ROAD

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve the allocation of $150,000 of FY 16/17 Coal Severance Tax with $100,000 to fund Morning Star Circle (Rte. 673) and $50,000 to fund Clinch Mountain Road (Rte. 676) in FY 17/18 VDOT Revenue Sharing Projects.

The vote was: Aye: Mark Mitchell, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF A BYRNE JUSTICE GRANT IN THE AMOUNT OF $2593.00

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to approve and allocate funds in the amount of $2593.00 for the Byrne Justice Grant from the Department of Criminal Justice Services.

The vote was: Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO ACCEPT PROPERTY AT THE CORNER OF EAST MAIN ST AND NORTH MILL ST FROM THE

RUSSELL COUNTY SCHOOL BOARD

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to accept a Russell County School Board Resolution conveying the property located at the corner of East Main Street and North Mill Street commonly known as 89 East Main Street to the Russell County Board of Supervisors.

The vote was: Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

APPROVAL TO AUTHORIZE A FEASABILITY STUDY OF THE COURTHOUSE/JAIL BY THE DEPT. OF GENERAL SERVICES

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to authorize the Department of General Services to do a feasibility study of the Russell County Courthouse and Jail. .

The vote was: Aye: Mark Mitchell, David Eaton, Rebecca Dye, Tim Lovelace, Lou Wallace, Steve Breeding and Carl Rhea Nay: None

APPROVAL TO AJOURN

APPROVAL OF ALLOCATION OF FUNDS FOR MORNING STAR CIRCLE AND CLINCH MOUNTAIN ROAD

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

‘APPROVAL OF A BYRNE JUSTICE GRANT IN THE AMOUNT OF $2593.00

The vote was: ‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye

Nay: None

APPROVAL TO ACCEPT PROPERTY AT THE CORNER OF EAST MAIN ST AND NORTH MILL ST FROM THE RUSSELL COUNTY SCHOOL BOARD

The vote was: ‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace

Nay: None

APPROVAL TO AUTHORIZE A FEASABILITY STUDY OF THE COURTHOUSE/JAIL BY THE DEPT. OF GENERAL SERVICES

The vote was: ‘Aye: Mark Mitchell, David Eaton, Rebecca Dye, Tim Lovelace, Lou Wallace, Steve Breeding and Carl Rhea

Nay: None

APPROVAL TO AJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was:
Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

Clerk of the Board Chairman

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn,

The vote was:

‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

Clerk of the Board Chairman

Board of Supervisors Action Item E-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s May 2017 Monthly Expenditures:

STAFF RECOMMENDATION(s):

County’s May 2017 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s):

Motion to approve County’s May 2017 Monthly Expenditures.

ATTACHMENTS:

 May 2017 Monthly Expenditures

Board of Supervisors Action Item E-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Approval of Expenditures Request approval of the County’s May 2017 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s May 2017 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s May 2017 Monthly Expenditures.

ATTACHMENTS:

May 2017 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item

137 Highland Drive Presenter: Attorney Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Attorney Reports & Requests

The County Attorney Reports & Request for June 2017:

REPORTS

Regional IDA By-Laws

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Board Discretion.

ATTACHMENTS:

 None

Board of Supervisors Action Item.

137 Highland Drive Presenter: Attomey Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

Attorney Reports & Requests The County Attorney Reports & Request for June 2017: REPORTS

Regional IDA By-Laws

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

None

Board of Supervisors Action Item F-1 – G-16

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

 Meeting: 6/5/17    5:00 PM

County Administrator Reports & Requests

The County Administrator Reports & Request for June 2017:

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Faith-Based Forum on Community Development & Support….……………F-1
Lebanon EMS Ordinance……………………………………………………………….F-2
Virginia Association of Counties (VACO) Regions 12 & 13 Round Table………F-3
Dante Downtown Master Plan & Park Design………………………………………F-4
Route 82 Name Change to Terry Alsup………………………………………………F-5

REQUESTS

Authorization of Request For Proposal (RFP) of Pictometry Services…………G-1
Authorization to Negotiate Recycle Center Land Lease…G-2
Authorization for RC Landfill Tree & Brush Tonnage Price………………………G-3
Authorization of Southwest Virginia Chief Local Elected Officials
Consortium Agreement with SW VA Workforce Development Board…………G-4
Authorization of Engagement Letter with Robinson, Farmer, Cox

Associates of the 2017 County-Wide Financial Audit……………………………G-5

Authorization of People Inc. Agreement for Child Development Center in
the Swords Creek Community Center……………………………………………….G-6
Authorization of Donation to the RC High Schools FBLA National

Leadership Conference in Anaheim, CA……….……………………………………G-7

Authorization of Donation to the RC Career & Technology Center
for “SkillsUSA” National Championships in Louisville, Kentucky on
June 19-23, 2017…………………………………………………………………………G-8
Authorization for Donation to “Guitars & Good Times” hosted by the

Russell County Medical Center Foundation on June 2, 2017……………………G-9

Board of Supervisors Action Item F-1 - G-16 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 6/5/17 5:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for June 2017:

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Faith-Based Forum on Community Development & Support.
Lebanon EMS Ordinance…
Virginia Association of Counties (VACO) Regions 12 & 13 Round Table.
Dante Downtown Master Plan & Park Design…
Route 82 Name Change to Terry Alsup…

REQUESTS

Authorization of Request For Proposal (RFP) of Pictometry Services…
Authorization to Negotiate Recycle Center Land Lease.
Authorization for RC Landfill Tree & Brush Tonnage Price.
Authorization of Southwest Virginia Chief Local Elected Officials Consortium Agreement with SW VA Workforce Development Board…
Authorization of Engagement Letter with Robinson, Farmer, Cox Associates of the 2017 County-Wide Financial Audit.
Authorization of People Inc. Agreement for Child Development Center in the Swords Creek Community Cente:
Authorization of Donation to the RC High Schools FBLA National Leadership Conference in Anaheim, CA…
Authorization of Donation to the RC Career & Technology Center for “SkillsUSA” National Championships in Louisville, Kentucky on June 19-23, 2017…

14, Authorization for Donation to “Guitars & Good Times” hosted by the Russell County Medical Center Foundation on June 2, 2017.

Authorization for Donation to “Drug & Alcohol Graduation Party………………G-11
Authorization for Donations to Towns for the 4th of July Celebrations……….G-12
Authorization of prepayment of July 2017 County expenditures………………G-13
Authorization to open the Honaker and Castlewood Cannery for the

2017 Season on July 18th 2017…………………………………………………………G-14

Travel Request……………………………………………………………………………G-15
Authorization of RC Planning Commission Plat……………………………………G-16

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Board Discretion.

ATTACHMENTS:

 Various

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.gov

Authorization for Donation to “Drug & Alcohol Graduation Party…
Authorization for Donations to Towns for the 4" of July Celebrations.
Authorization of prepayment of July 2017 County expenditures.
Authorization to open the Honaker and Castlewood Cannery for the 2017 Season on July 18" 2017.
Travel Request.
Authorization of RC Planning Commission Plat

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011,

www.russellcountyva.gov

FAITH-BASED FORUM

THURSDAY, JUNE 15, 2017 FROM 9:00 AM. TO 1LOO AM. AT THE RUSSELL COUNTY CONFERENCE CENTER. 137 HIGHLAND DRIVE LEBANON, VA 24266.

We ask for one representative from each church in Russell County to please attend.

Breakfast will be provided. Please RSVP no later than June 12, 2017. (276) 889-8000

[email protected] [email protected]

Goals for this meeting:

Confirm status of building and schedule tour.
Discuss possibility of “SUMMER KICKOFF” event.
Discuss and confirm scheduled events for summer.
ADVERTISE! Spread the word about our program!

Lebanon Lifesaving Crew - Information Packet

Revenue shortfall and solution options

April 20, 2017

Introduction

Lebanon Lifesaving Crew, along with the other rescue squads, has served Russell County for 56 years. In that time emergency medical and rescue service has progressed exponentially. In the early days, a homemade ambulance equipped with bandages and dressings, staffed with a first aid - trained volunteer was the standard of care ~ anywhere in rural America.

Now Ambulances must meet strict safety standards and cost over $200,000! They are equipped with 12-Jead heart monitor-defibrillators and other high-tech equipment worth another $50,000, As for training, EMT is the minimum standard that requires the provider to go through 150+ hours of class, learn 10 times more content than that early first-aider, and pass a National Registry board exam. Paramedic education is equivalent to that of a RN and they must complete an Associate’s degree through the college.

This being the case, it is easy to see why it is becoming more and more difficult for Russell County’s agencies to meet the mandated standard of care for EMS today.

Specifically, Lebanon Lifesaving Crew has had a significant decline in calls from facilities and patients that generate revenue. Providing 911 service, in itself, loses money. Other than nursing homes and rest homes, 70% of those who use 911 have Medicaid, Obamacare, or no insurance at all. Medicaid and ‘Obamacare pay almost nothing for an ambulance. Therefore, the only way to break even is to serve the nursing homes and rest homes.

Currently, commercial ambulance services have an arrangement with most of the Skilled Nursing Facilities and assisted living facilities to provide ambulance and other services. - So the county’s EMS agencies only get called if the commercial services are tied up. This is resulting in a trend where operating expenses are exceeding revenue for Lebanon Lifesaving Crew and will most likely soon affect the other county services as well

Please see the graph and data on the next page which illustrates the dilemma.

PEiPiiit

Solution Options

‘After much time analyzing and discussing this dilemma, there are three options to resolve the matter. They are:

An ordinance be put in place by the Board of Supervisors to partially restrict commercial ambulance service activity with respect to emergency calls. This option is det the next section and is the only one that will not require Supervisors to expend already limited funds.

Increase county funding to replace the lost revenue. As you can see from the data, Lebanon LSC had a $42,000 decline revenue from 2015 to 2016. To compensate, the Crew has cut back on supplies, opted to not purchase needed equipment, and suspended their employee incentive plan. Even with these strategic moves, the Crew’s savings account had to be depleted to

continue operation.

In addition, in the next five years Lebanon Lifesaving Crew will need to replace a 25 year old crash truck and a 10 year old ambulance that will have over 100,000 miles on it. These trucks will cost over $200,000 EACH. So even with 50/50 matching grants, they will need to generate over $200,000 of revenue above normal operating expenses!

Can the county provide this amount of funding to only one of its five EMS agencies?

Do nothing, If the Board of Supervisors opts to do nothing, Lebanon Lifesaving Crew will cease to exist. The Code of Virginia requires the county’s governing body to ensure EMS is available 24/7. To allow a community-based Lifesaving Crew that has faithfully served the county for 56 years to go out of business would be morally wrong and it would be the most expensive option

of the three,

Option #1 - Supporting information

Local governments are required to ensure Emergency Medical Service is provided.

= See Code of Virginia § 15.2-955.8

Local governments have the authority to prescribe who responds and how EMS calls are responded to.

Virginia Emergency Medical Services Regulations (Regulations) 12VACS-31-420 Application for EMS agency license, states in part:

"C. An grdinance or resolution from the governing body of each locality where the agency ‘maintains an office, stations an EMS vehicle for response within a locality or is a Designated Emergency Response Agency as required by § 15.2-955 of the Code of Virginia confirming ‘approval. This ordinance or resolution must specify the geographic boundaries of the agency’s primary service area within the locality.”

Code of Virginia § 32.1-111.14. Powers of governing bodies of counties, cities, and towns.

the governing body of any county or city is empowered to:

1, Enact an ordinance making it unlawful to operate any emergency medical services vehicle or class thereof established by the Board in such county or city without having been granted a franchise, license or permit to do so;

3, Limit the number of emergency medical services vehicles to be operated within the county or city and by any emergency medical services agency;

4, Determine and prescribe areas of franchised, licensed or permitted service within the county or city;

Providing 911 service, in itself, loses money. Other than nursing homes and rest homes, 70% of those who use 911 have Medicaid, Obamacare, or no insurance at all. Medicaid and Obamacare pay almost nothing for an ambulance. Therefore, the only way to break even is to serve the nursing homes and rest

homes.

Currently, commercial ambulance services have agreements with all the Skilled Nursing Facilities and assisted living facilities to provide ambulance and other services. So the Lifesaving Crews and rescue squads only get called if their trucks are tied up.

= Therefore, The lifesaving crews and rescue squads are then left with few paying customers and thus {going in the hole financially. In short, the commercial service is eating steak off the cash cow while the ‘county EMS agencies are left with the scrops.

The Commercial service getting 75% of the paying customers is owned by people from Washington County. They pay little or no county taxes and fees here. {tis estimated that over $100,000 could be

Prior to the issuance of @ permit under this division, an applicant must demonstrate appropriate evidence of a public liability insurance policy written by an insurance company licensed and authorized to do business in this state, providing for the payment of any final judgment of at least the sum of $300,000.00 for injury or death to any ‘one person, and of at least the sum of $1,000,000.00 for injury or death of more than one person in any accident, and for the payment of any final judgment at least the sum of $150,000.00 for damaged property that may be rendered against the applicant for injury, death or damage caused by or arising out of the operation of any vehicle owned or operated by such applicant.

State Law reference— Authority to establish insurance coverage, Code of Virginia, § 32.1-111.14A.6.

State Law reference— State permit required, Code of Virginia, § 32.1-111.6; authority to require county permit, Code of Virginia, § 32.1-111.14.

Sec. TBD-S. - Filing and contents of application,

Any agency, not otherwise exempt under this chapter, desiring a permit required by this division shall make application to the board of supervisors through the office of the county administrator.

State Law reference— Authority to prescribe area of service, Code of Virginia, § 32.1-111.14A.4,

State Law reference— Authority to establish regulations not inconsistent with state regulations, Code of Virginia, § 32.1-111.14A.8.

Sec. TBD-6, - Hearing on application,

State Law reference— Authority to determine need for service, Code of Virginia, § 32.1-111.14A.3.

See, TBD-7. - Issuance,

If, at the hearing provided for in section TBD-6, it appears to the board of supervisors that there is @ need for the service in the atea in question, the board of supervisors may issue the permit requested. The boatd of supervisors ‘may alter by enlarging or decreasing the area sought to be served by the agency in order to best mect the overall needs of the county.

State Law reference— Authority to prescribe areas of service, Code of Virgi

ia, §32.1-111.14A.4,

See, TBD-8. - Term.

A permit issued under this division shall remain in force and effect until such time as it is suspended or revoked by the board of supervisors. In the event any agency has its permit suspended or revoked by the state health ‘commissioner, the permit issued under this division shall automatically be suspended or revoked for a like period.

State Law reference— Revocation or suspension of state permit by state health commissioner, Code of Virginia, § 321-1118.

See, TBD-9, - Suspension and revocation.

‘Any permit issued under this division shall be suspended or revoked by the board of supervisors after @ hearing held upon 30 days’ written notice to the petmit holder, mailed to the last known address of such holder, for the failure to comply with any provision of Code of Virginia, § 32.1-111.1 et seq, or for the failure to comply with any provision of this chapter or any other provisions of local, state or federal law. Any permit issued under this division may be suspended or revoked for failure to provide adequate or appropriate service or response ot for failure to provide efficient service meeting the needs of the county.

State Law reference— Revocation ot suspension of state permit by state health commissioner, Code of Virginia, § 321-111

Sec, TBD-10, « Insurance coverage.

staying in Russell County, funding our emergency services but instead is leaving here; profiting citizens of another locality!

C) We are only asking for transports to the Emergency Department. The commercial services can keep the doctor appointments, dialysis runs, discharges, and inter-facility transfers. — Still plenty of profit for them!

There will be a provision in the ordinance that should the county agencies be tied up and need their help, ‘the commercial agencies could respond and assist

8 Also, remember that the county EMS agencies provide other services that ambulance revenue help cover. i.e. crash rescue and extrication, search, elderly assistance, etc.

The ordinance would make it a class 1 misdemeanor for a non-county-permitted ambulance to pick up a patient anywhere in Russell County with the intended destination being a hospital emergency department. Those who would be charged with the misdemeanor would be the driver and/or the owner of the ambulance.
In addition, it would make transport by county EMS agencies the standard-of-care and facilities that chose to ignore the ordinance would be liable ifthe patient suffered a bad outcome while in the care of the non- permitted ambulance service.

11, This is not an indictment against the commercial services; they provide quality care. Itis simply that we can’t afford to take care of Russell County’s indigent population while they get all the ones who have a payment system in place.

While it this dilemma has hit Lebanon first, it will eventually affect all the squads in Russell County; especially when the dedicated volunteers currently giving thelr lives to their agencies retire.
The Volunteer/non-profit squads are community-based services that have served Russell County for 56 years, They are vested here. Commercial agencies can be here today and gone tomorrow.

14, This is analogous to the situation the Board of Supervisors is currently addressing with waste management. Only by restricting commercial access can the county break even providing this service.

In summary, this ordinance must be passed if the county’s EMS agencies, who also provide other essential

services, are to survive.

~ To pass this ordinance costs the county nothing. To take over EMS and rescue service could cost hundreds of thousands of dollars!

Proposed Ordinance EMERGENCY MEDICAL VEHICLES

State Law reference— Emergency medical services act, Code of Virginia, § 32.1-111.1 et seq.; authority and power of county, Code of Virginia, § 32.1-111.14.

DIVISION 1, - GENERALLY

See. TBD-1I. - Definition.

‘The following words, terms and phrases, when used in this article shall have the meaning ascribed to them in this seetion, except where the context clearly indicates a different meaning:

Emergency medical services vehicle means any vehicle, vessel, aircraft, or ambulance that holds a valid

emergency medical services vehicle permit issued by the state office of emergency medical services that is

equipped, maintained or operated to provide emergency medical care or transportation of patients who are sick, sjured, wounded, or otherwise incapacitated or helpless

State Law reference— Definition of emergency medical vehicle, Code of Virginia, § 32.1-111.1.

See. TBD-2, - Violations of article.

(b) Any law enforcement officer may issue a warrant, citation, ot summons; charging a parson diving a or, if such person is not known, charging of an emergency medical services vehicle used in violation of this section.

(©) Any prosecution charging a violation of this section where the driver is unknown, proof that the emergency medical services vehicle described in the complaint, summons, ticket, citation or warrant, transported a person from a location within Russell County, together with proof, that the defendant at the ime of transport the registered owner of the vehicle, as requited in the Code of Virginia, §46.2-600 et

seq, shall constitute a prima facie presumption in evidence that registered owner was the person that

committed the violation.

State Law referenee— Exemptions, Code of Virginia, § 32.1-111.2,

DIVISION 2.~PERMIT

State Law reference— State permit and requirements, Code of Virginia, § 32.1-111.6 et seq.

See. TBD-4, - Required.

Shortt Accounting Service 547 West Main St., Suite C P.O, Box 1985 Lebanon, VA 24266

April 18, 2017

Russell Co, Board of Supervisors Lebanon, VA 24266

Re: Lebanon Lifesaving Crew

To the Board of Supervisors:

Ihave been performing accounting services and preparing monthly reports for the Lebanon Lifesaving Crew since 2012. It has been my observation that the directors and officers of the lifesaving crew demonstrate sound financial practices in the business operations of the crew. They are diligent in preparing the annual operating budget to maximize the use of their projected funds and review actual income and expenditures each month to make sure that they are operating within the constraints of their budget.

It is my opinion that the Lebanon Lifesaving Crew are efficient in their financial practices and are good stewards of the funds made available to them.

Sincerely,

Ma Set

Steven Shortt

‘TEL (276) 889-0746: FAX (276) 889-2749: EMAIL: shorttaccountingservicedyahoo.com

The Virginia Association of Counties invites you to join us at the 2017

VACo Regions 12 & 13 meeting on Thursday, June 29 from 6 to 8

p.m. at the Washington County Board Auditorium at 1 Government

Center Place, Abingdon, 24210.

Expected attendance includes Board Chairs, Vice Chairs, Supervisors,

Legislators, Planning District Commissioners and County

Administrators and Executive Staff from Bland, Buchanan, Carroll,

Dickenson, Grayson, Lee, Pulaski, Scott, Smyth, Tazewell,

Washington, Wise and Wythe counties.

VACo 2017 Regions 12 & 13 Meeting Agenda

WELCOME

Timothy A. Reeves | Supervisor, Wythe County & Region 12 Director, VACo Board of Directors

Larry R. Mosley | Supervisor, Lee County & Region 13 Director, VACo Board of Directors

Dean Lynch | Executive Director, VACo

VACo EDUCATION

TBD

CONVERSATIONS WITH STATE LEGISLATORS (Invited)

Senator Charles W. “Bill” Carrico (40th Senate District)

Senator Ben Chafin (38th Senate District)

Senator David R. Suetterlein (19th Senate District)

Senator William M. Bill Stanley (20th Senate District)

Delegate Jeffrey L. Campbell (6th House District)

Delegate Terry G. Kilgore (1st House District)

Delegate James W. “Will” Morefield (3rd House District)

Delegate Israel D. O’Quinn (5th House District)

Delegate Todd E. Pillion (4th House District)

Delegate Nick Rush (7th House District)

Delegate Joseph R. Yost (12th House District)

ROUND TABLE DISCUSSION OF LOCAL ISSUES

Pulaski County | Russell County | Scott County | Smyth County | Tazewell County

Washington County | Wise County | Wythe County

Regional Partners

Sponsored by

The Virginia Association of Counties invites you to join us at the 2017 VACo Regions 12 & 13 meeting on Thursday, June 29 from 6 to 8 p.m, at the Washington County Board Auditorium at 1 Government Legislative | Center Place, Abingdon, 24210.

Meetings | expected attendance includes Board Chairs, Vice Chairs, Supervisors, Legislators, Planning District Commissioners and County Administrators and Executive Staff from Bland, Buchanan, Carroll,

eeO2! | Dickenson, Grayson, Lee, Pulaski, Scott, Smyth, Tazewell,

Washington, Wise and Wythe counties.

VACo 2017 Regions 12 & 13 Meeting Agenda

WELCOME Timothy A. Reeves | Supervisor, Wythe County & Region 12 Director, VACo Board of Directors Larry R. Mosley | Supervisor, Lee County & Region 13 Director, VACo Board of Directors Dean Lynch | Executive Director, VACo

VACo EDUCATION

TBD CONVERSATIONS WITH STATE LEGISLATORS (Invited) Senator Charles W. “Bill” Carrico (40" Senate District) Delegate James W. “Will” Morefield (3°! House District) Senator Ben Chafin (38" Senate District) Delegate Israel D. O’Quinn (5"" House District) Senator David R. Suetterlein (19" Senate District) Delegate Todd E. Pillion (4" House District) Senator William M. Bill Stanley (20" Senate District) Delegate Nick Rush (7"" House District) Delegate Jeffrey L. Campbell (6"" House District) Delegate Joseph R. Yost (12 House District)

Delegate Terry G. Kilgore (1* House District)

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Regional Partners

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V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y

A n e q u a l o p p o r t un i t y , a f f i r ma t i v e ac t i o n i n s t i t u t i on

Invent the Future

101 South Main Street, Suite 2 (0450)

Blacksburg, Virginia 24061

540/231-5644 Fax: 540/231-6089

E-mail: [email protected]

http://cdac.arch.vt.edu

Dante, VA: Conceptual Downtown Master Plan and Park Design

May 25, 2017; 6:00-7:30pm

Dante Rescue Squad building

Dante, VA 24237

Meeting Notes: Community Input Session

Community Vision

In 10-15 years, Dante is a community of…

 “Paint a Community Picture”

o Children are playing

o There is outdoor entertainment

o People are gathered outdoors

o Trees and flowers

o Picnic Area

o Public restrooms

 Growth

o Population increase

o Diversified age range; more young people

 Entrepreneurship and new businesses

o Deli/ Café

o Outfitter

o Food truck/ trailer

o Restaurant

 Outdoor recreation

o Fishing

o Biking

o Hiking

o ATVs

o Game room for youth and older citizens

 Community tours

o Coal camp

o Mining and Railroad Museum

o History

o Heritage

 Improved infrastructure

o Telecommunications

o Sidewalks

o Town does have good roads

 Regional collaboration

o Political support

o Funding

o Promotion

community design [101 Seah Nain Svest, Suite 2 (480) ‘ Blacksburg, Vga 24061 assistance center | s4oias1-s644 Fax 6407231-6080

E-mail: edac@vtedu ‘Vigna Poytachne iets and Sate Unversity | itp //edac.arch.vt.edu

Dante, VA: Conceptual Downtown Master Plan and Park Design

May 25, 2017; 6:00-7:30pm Dante Rescue Squad building Dante, VA 24237

Meeting Notes: Community Input Session

Community Vision

In 10-15 years, Dante is a community of. “Paint a Community Picture” © Children are playing © There is outdoor entertainment © People are gathered outdoors © Trees and flowers © Pienic Area © Public restrooms © Growth © Population increase © Diversified age range; more young people «Entrepreneurship and new businesses © Delif Café © Outfitter © Food truck/ trailer co Restaurant

Outdoor recreation © Fishing o Biking Hiking o ATVs © Game room for youth and older citizens © Community tours © Coal camp © Mining and Railroad Museum History © Heritage Improved infrastructure © Telecommunications co Sidewalks © Town does have good roads
Regional collaboration © Political support o Funding © Promotion

Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY ‘An equal opportunity, affirmative action institution

o Partnership

 Strong education systems

o Environmental education

o Heritage: craft, music, traditional ways

 Quality housing and open space

o Existing homes are renovated, vacant lots are cleaned up

o Better utilized open space

 Historical significance

o Historical renovations and conservation

 Health

o Access to doctors and healthcare

o Ample opportunities for fitness and wellness such as trails

o There are regular events that support a healthy lifestyle (demonstrations, clinics, walk/

run events)

Dante’s Downtown: Designing for Success!

Design Achievements: How success is measured for the conceptual downtown and park design

 Community collaboration; coming together; people supporting each other

 Encourages new business interest and potential

 Safe: lighting, visual access

 Vision is captured in a comprehensive graphic (final report)

 There are opportunities for social gathering

 There is a playground 

Strong education systems © Environmental education © Heritage: craft, music, traditional ways
Quality housing and open space © Existing homes are renovated, vacant lots are cleaned up © Better utilized open space
Historical significance © Historical renov: *° Health © Access to doctors and healthcare

run events)

ions and conservation

Dante’s Downtown: Designing for Success!

Design Achievements: How success is measured for the conceptual downtown and park design © Community collaboration; coming together; people supporting each other

Encourages new business interest and potential

Safe: lighting, visual acces.

Vision is captured in a comprehensive graphic (final report)

There are opportunities for social gathering

There is a playground ©

Character and Quality

Describe the look and feel of the revitalized downtown area and park

 Colors: Use from Dante Community Association logo

o Black: Representative of town’s coal heritage

 C 75%

 M 68%

 Y 67%

 K 90%

 Index: #000000

o Rust Orange: Former school’s color

 C 0%

 M 92%

 Y 100%

 K 0%

 Index: #FF3300

 Business types:

o Market

o Outfitter

o Hardware

 Lighting

o Black antique

o Lanterns

o Possible precedents: Bristol, St. Paul

 Signage

o Interpretive

o Entrance sign off of main road

o Wayfinding to help people get around (foot and vehicle)

 Design Elements

o Remove two dilapidated houses next to depot

o Visitor parking at depot

o Renovated depot structure for new business

o Outdoor seating

o Playground

o Open green space; flexible uses

 Covered pavilion

 Grills

 Picnic tables

 Corn hole

o Public bathrooms

o Asphalt surface

 ½ basketball court (shooting towards railroad tracks, not the road)

 Option for netting behind the goal

o Stage viewing

 Lawn: ‘bring your own chair’

 Seating walls?

o Stage

 Expanded by 50%

 Current structure: 25’ wide; 20’ deep

Character and Quality

Describe the look and feel of the revital

xd downtown area and park

Colors: Use from Dante Community Association logo © Black: Representative of town’s coal heritage

el 15%

= M 68%

"Y 67%

= K 90%

= Index: #000000 © Rust Orange: Former school’s color

= C 0%

= M 92%

"Y 100%

= K 0%

= Index: #FF3300

0 Market © Outfitter 0 Hardware Lighting © Black antique co Lanterns © Possible precedents: Bristol, St. Paul © Signage

Interpretive © Entrance sign off of main road © Wayfinding to help people get around (foot and vehicle)

Design Elements © Remove two dilapidated houses next to depot Visitor parking at depot Renovated depot structure for new business Outdoor seating Playground Open green space; flexible uses = Covered pavilion = Grills

Picnic tables = Com hole Public bathrooms Asphalt surface = % basketball court (shooting towards railroad tracks, not the road) ‘* Option for netting behind the goal © Stage viewing = Lawn: “bring your own chair’ = Seating walls? © Stage = Expanded by 50% © Current structure: 25° wide; 20° deep

00000

°°

 The orientation works well as is

 Add small, permanent dance platform in front (rectangle) for Appalachian

clogging/ flatfoot dancing (~625 ft.2)

 Larger platform sections to expand dance area on a temporary basis to be

stored underneath the stage for large performances

o Creek access behind stage

o Bridge and pedestrian crosswalk to Steam building

o Mining and Railroad Museum

 Structured parking

 Picnic tables

o General

 Fencing: All along railroad from depot to stage; don’t obstruct Santa Train

 Solar-energy generation: Explore opportunities to incorporate on renovated

Depot, stage, or new picnic pavilion

 Incorporate perimeter walking trail throughout the downtown area, from depot to

steam building, while connecting to potential trails surrounding the community

 Pedestrian circulation from one end to the other that doesn’t involve walking in

the road

The orientation works well as is = Add small, permanent dance platform in front (rectangle) for Appalachian clogging/ flatfoot dancing (~625 ft.2) ‘Larger platform sections to expand dance area on a temporary basis to be stored underneath the stage for large performances Creek access behind stage Bridge and pedestrian crosswalk to Steam building Mining and Railroad Museum = Structured parking = Picnic tables General = Fencing: All along railroad from depot to stage; don’t obstruct Santa Train = Solar-energy generation: Explore opportunities to incorporate on renovated Depot, stage, or new pienic pavilion = Incorporate perimeter walking trail throughout the downtown area, from depot to steam building, while connecting to potential trails surrounding the community
Pedestrian circulation from one end to the other that doesn’t involve walking in the road

From: Buchanan, Jeff (VDOT) [email protected] Sent: Wednesday, May 17, 2017 9:23 AM To: Todd Pillion Subject: RE: Russell County Road–Terry Alsup

Good Morning –

John Watson has forwarded the biographical information for Mr. Alsup you received. I had spoken with Mr. Smith in Florida as well as Mr Alsup’s sister last week. I had expected to receive the information directly, but as long as I have the information

we can move forward.

meeting. Residency staff here in Lebanon will then forward some additional information and the BOS resolution on to Central office for processing. Since this is

a primary route, the naming will require Commonwealth Transportation Board approval.

So, in short, the process is moving – it will take probably a couple of months considering Board schedules, for approval and some additional time for sign

fabrication and installation. We will keep you posted as the process moves forward. If you have questions or need additional information, please contact me.

Regards-

Jeff Buchanan, P.E.

Lebanon Assistant Resident Engineer Virginia Department of Transportation
1067 Fincastle Road, Lebanon, VA 24266 (276) 889 – 7601 (office)

[email protected]

mailto:[email protected] mailto:[email protected] From: Buchanan, Jeff (VDOT) [email protected] Sent: Wednesday, May 17, 2017 9:23 AM To: Todd Pillion

‘Subject: RE: Russell County Road–Terry Alsup

Good Morning —

I have been in contact with one of the Board of Supervisors in Russell County as they will need to pass a resolution in support of the naming. With the biographical information we can finalize the resolution, hopefully in time for their next board meeting. Residency staff here in Lebanon will then forward some additional information and the BOS resolution on to Central office for processing. Since this is a primary route, the naming will require Commonwealth Transportation Board approval.

So, in short, the process is moving - it will take probably a couple of months considering Board schedules, for approval and some additional time for sign fabrication and installation. We will keep you posted as the process moves forward. If you have questions or need additional information, please contact me.

Regards-

Jeff Buchanan, P.E.

Lebanon Assistant Resident Engineer Virginia Department of Transportation 1067 Fincastle Road, Lebanon, VA 24266 (276) 889 - 7601 (office)

[email protected]

               Southwest Virginia

Chief Local Elected Officials

Consortium Agreement

Southwest Virginia

Workforce Development Area

June 2017

Southwest Virginia Chief Local Elected Officials Consortium Agreement

Southwest Virginia Workforce Development Area

June 2017

Consortium Agreement

Southwest Virginia Workforce Development Area

The purpose of this Agreement is to formalize the creation of the Southwest Virginia

Workforce Development Area and the Southwest Virginia Chief Elected Officials

Consortium in accordance Public Law 113-128, the Workforce Innovation and Opportunity

Act of 2014, Section 106. It is made and entered into by and between Buchanan County,

Dickenson County, Lee County, Russell County, Scott County, Tazewell County, Wise

County, and the City of Norton.

WHEREAS, the respective Boards of Supervisors of the Counties of Buchanan, Dickenson,

Lee, Russell, Scott, Tazewell and Wise, and the City of Norton have agreed to authorize the

execution of this Consortium Agreement;

NOW THEREFORE THIS AGREEMENT FURTHER WITNESSETH: That for and in

consideration of the promises and of the mutual benefits to be derived hereunder, that each and

all of the jurisdictions enumerated immediately above, do hereby reciprocally agree as

follows:

SECTION 1: CREATION OF THE CONSORTIUM

THERE IS HEREBY CREATED, BY THE UNDERSIGNED Chief Local Elected Official

of the Counties and City, the Southwest Virginia Chief Local Elected Officials Consortium

(Consortium), which shall exist under and be subject to the terms and conditions of this

Consortium Agreement (Agreement), and which constitutes the agreement by the listed

participating political subdivisions of the Commonwealth of Virginia. The purpose of the

Consortium shall be to plan, establish, and operate a Local Workforce Development Area

(LWDA) and Workforce Development Services Delivery System according to the provisions

of the Workforce Innovation and Opportunity Act of 2014, and the Federal Regulations issued

by the U.S. Department of Labor for the implementation of the Act together with any and all

other subsequent and relevant federal and Commonwealth of Virginia statutes, policies and

interpretations.

SECTION 2: AREA TO BE SERVED

The Local Workforce Development Area to be served shall be known as the Southwest

Virginia Workforce Development Area, and shall include the jurisdictions of Buchanan

County, Dickenson County, Lee County, Russell County, Scott County, Tazewell County,

Wise County, and the City of Norton.

Consortium Agreement

Southwest Virginia Workforce Development Area

The purpose of this Agreement is to formalize the creation of the Southwest Virginia Workforce Development Area and the Southwest Virginia Chief Elected Officials Consortium in accordance Public Law 113-128, the Workforce Innovation and Opportunity Act of 2014, Section 106. It is made and entered into by and between Buchanan County, Dickenson County, Lee County, Russell County, Scott County, Tazewell County, Wise County, and the City of Norton.

WHEREAS, the respective Boards of Supervisors of the Counties of Buchanan, Dickenson, Lee, Russell, Scott, Tazewell and Wise, and the City of Norton have agreed to authorize the execution of this Consortium Agreement;

NOW THEREFORE THIS AGREEMENT FURTHER WITNESSETH: That for and in consideration of the promises and of the mutual benefits to be derived hereunder, that each and all of the jurisdictions enumerated immediately above, do hereby reciprocally agree as follows:

SECTION 1: CREATION OF THE CONSORTIUM

THERE IS HEREBY CREATED, BY THE UNDERSIGNED Chief Local Elected Official of the Counties and City, the Southwest Virginia Chief Local Elected Officials Consortium (Consortium), which shall exist under and be subject to the terms and conditions of this Consortium Agreement (Agreement), and which constitutes the agreement by the listed participating political subdivisions of the Commonwealth of Virginia. The purpose of the Consortium shall be to plan, establish, and operate a Local Workforce Development Area (LWDA) and Workforce Development Services Delivery System according to the provisions of the Workforce Innovation and Opportunity Act of 2014, and the Federal Regulations issued by the U.S. Department of Labor for the implementation of the Act together with any and all other subsequent and relevant federal and Commonwealth of Virginia statutes, policies and interpretations.

SECTION 2: AREA TO BE SERVED

The Local Workforce Development Area to be served shall be known as the Southwest Virginia Workforce Development Area, and shall include the jurisdictions of Buchanan County, Dickenson County, Lee County, Russell County, Scott County, Tazewell County, Wise County, and the City of Norton.

SECTION 3: STRUCTURE, DUTIES AND RESPONSIBILITIES OF CONSORTIUM

3.01: MEMBERSHIP

The voting members of the Consortium shall be the Chief Local Elected Official of

each jurisdiction that is a party to this agreement, or that official’s duly appointed

designee. The Chair of the Southwest Virginia Workforce Development Board

(SWVAWDB), formerly the Southwest Virginia Workforce Investment Board, or the

Chair’s duly appointed designee, shall serve as a voting member of the Consortium.

3.02: TERMS OF OFFICE

The term of office for a Consortium member or designee shall coincide with the

member’s term as chief local elected official for the member jurisdiction.

3.03: OFFICERS

The Consortium shall elect from its membership a Chair, a Vice-Chair and such other

officers as may be provided in the Consortium by-laws to serve for a term as may be

prescribed in the By-Laws.

3.04: VOTING RIGHTS

Each member jurisdiction shall have one (1) vote on all matters considered by the

Consortium.

3.05: MEETINGS

The Consortium shall hold meetings as prescribed in the By-Laws. A quorum is

required for the Consortium to conduct business. A quorum shall consist of 50% of the

CONSORTIUM duly representing member jurisdictions. Actions of the Consortium

shall be approved by a simple majority of the members present at the meeting.

3.06: DUTIES AND RESPONSIBILITIES

A. The Consortium shall collectively perform the following functions

established for the Chief Local Elected Official, as specified in Public Law 113-

128:

(1) Shall, at its annual organization meeting, designate a member

jurisdiction to serve as local grant recipient for the WIOA funds,

SECTION 3: STRUCTURE, DUTIES AND RESPONSIBILITIES OF CONSORTIUM

3.01: MEMBERSHIP

The voting members of the Consortium shall be the Chief Local Elected Official of each jurisdiction that is a party to this agreement, or that official’s duly appointed designee. The Chair of the Southwest Virginia Workforce Development Board (SWVAWDB), formerly the Southwest Virginia Workforce Investment Board, or the Chair’s duly appointed designee, shall serve as a voting member of the Consortium.

3.02: TERMS OF OFFICE

The term of office for a Consortium member or designee shall coincide with the member’s term as chief local elected official for the member jurisdiction.

3.03: OFFICERS

‘The Consortium shall elect from its membership a Chair, a Vice-Chair and such other officers as may be provided in the Consortium by-laws to serve for a term as may be prescribed in the By-Laws.

3.0: OTING RIGHTS

Each member jurisdiction shall have one (1) vote on all matters considered by the Consortium.

3.0!

MEETIN

The Consortium shall hold meetings as prescribed in the By-Laws. A quorum is required for the Consortium to conduct business. A quorum shall consist of 50% of the CONSORTIUM duly representing member jurisdictions. Actions of the Consortium shall be approved by a simple majority of the members present at the meeting,

3.06: DUTIES AND RESPONSIBILITIES

A. The Consortium shall collectively perform the following functions established for the Chief Local Elected Official, as specified in Public Law 113- 128: (1) Shall, at its annual organization meeting, designate a member jurisdiction to serve as local grant recipient for the WIOA funds,

and further may designate another entity to serve as fiscal agent for

the Consortium;

(2) Receive member nominations and make appointments of members

to the SWVAWDB in accordance with State criteria. Each member

jurisdiction of the Consortium shall recommend nominees and

coordinate with other member jurisdictions to ensure appropriate

geographic representation. Diversity should be considered when

appointing members to the SWVAWDB to ensure racial, ethnic, and

cultural diversity, as well as the diversity of individuals with

disabilities from labor markets within the LWDA;

(3) Set policy for the local workforce development system in

partnership with the SWVAWDB;

(4) Collaborate with the SWVAWDB to provide oversight of local

Youth, Adult and Dislocated Worker programs and regional

workforce development initiatives;

(5) Approve the budget developed by the SWVAWDB;

(6) Perform other duties as may be prescribed from time to time for

Chief Local Elected Officials (CLEO) under the Act or as

prescribed by the Commonwealth of Virginia; and,

(7) Establish such by-laws and such other rules as it deems necessary to

govern its operations.

B. In partnership with the SWVAWDB, the Consortium shall develop, approve

and submit all workforce development plans for the Southwest Virginia

Workforce Development Area.

SECTION 4: ESTABLISHMENT OF THE SOUTHWEST VIRGINIA WORKFORCE

DEVELOPMENT BOARD

The Consortium hereby affirms the Southwest Virginia Workforce Development Board

(formerly the Southwest Virginia Workforce Investment Board under the Workforce

Investment Act of 1998), incorporated under the laws of the Commonwealth of Virginia as a

private, non-profit corporation. Specifications of Board composition and duties shall be set

forth in a Memorandum of Understanding between the CONSORTIUM and the SWVAWDB.

SECTION 5: LIABILITY

5.01: LIABILITY

In accordance with the Workforce Innovation and Opportunity Act, the

Consortium shall be liable for any misuse of funds received under this

agreement. Designation of a member jurisdiction or other entity as local grant

recipient or fiscal agent does not relieve the member jurisdictions of the

and further may designate another entity to serve as fiscal agent for the Consortium;

(2) Receive member nominations and make appointments of members to the SWVAWDB in accordance with State criteria. Each member jurisdiction of the Consortium shall recommend nominees and coordinate with other member jurisdictions to ensure appropriate geographic representation, Diversity should be considered when appointing members to the SWVAWDB to ensure racial, ethnic, and cultural diversity, as well as the diversity of individuals with disabilities from labor markets within the LWDA;

(3) Set policy for the local workforce development system in partnership with the SWVAWDB;

(4) Collaborate with the SWVAWDB to provide oversight of local Youth, Adult and Dislocated Worker programs and regional workforce development initiatives;

(5) Approve the budget developed by the SWVAWDB;

(6) Perform other duties as may be prescribed from time to time for Chief Local Elected Officials (CLEO) under the Act or as prescribed by the Commonwealth of Virginia; and,

(7) Establish such by-laws and such other rules as it deems necessary to govern its operations.

B. In partnership with the SWVAWDB, the Consortium shall develop, approve and submit all workforce development plans for the Southwest Virginia Workforce Development Area.

SECTION 4: ESTABLISHMENT OF THE SOUTHWEST VIRGINIA WORKFORCE DEVELOPMENT BOARD

‘The Consortium hereby affirms the Southwest Virginia Workforce Development Board (formerly the Southwest Virginia Workforce Investment Board under the Workforce Investment Act of 1998), incorporated under the laws of the Commonwealth of Virginia as a private, non-profit corporation, Specifications of Board composition and duties shall be set forth in a Memorandum of Understanding between the CONSORTIUM and the SWVAWDB.

SECTION 5: LIABILITY 5.01: LIABILITY

In accordance with the Workforce Innovation and Opportunity Act, the Consortium shall be liable for any misuse of funds received under this agreement. Designation of a member jurisdiction or other entity as local grant recipient or fiscal agent does not relieve the member jurisdictions of the

Consortium from liability for any misuse of WIOA grant funds. Each

consortium member jurisdiction shall be liable only for its share of any loss

equal to its respective share of WIOA funding.

5.02: INSURANCE REQUIREMENT

The Board shall procure and maintain Directors and Officers Liability Insurance

sufficient to safeguard the Consortium, member jurisdictions, SWVAWDB officers

and members, and SWVAWDB employees from errors, omissions, and misuse of

funds received and held by the Consortium, its grant recipient, fiscal agent, and the

SWVAWDB.

SECTION 6: TERMINATION

This Agreement shall be terminated upon the repeal of the Workforce Innovation and

Opportunity Act or successor legislation pertaining to Workforce Development or upon

mutual consent of at least two thirds (2/3) of the members of the Consortium.

SECTION 7: ADDITION TO/WITHDRAWAL FROM CONSORTIUM

MEMBERSHIP

7.01: NEW MEMBERS

A political subdivision or municipal corporation of the Commonwealth of Virginia

may petition the Consortium for membership provided that such local jurisdiction is

part of the LWDA, as designated by the Governor in accordance with the provisions of

the Workforce Innovation and Opportunity Act.

7.02: WITHDRAWAL

Any party to this Agreement shall have the right to withdraw from the Consortium after

providing at least ninety (90) days written notification to the Consortium.

SECTION 8: AMENDMENT

This Agreement may be amended with the approval by resolution of the governing body of

two-thirds (2/3) of the members of the Consortium.

SECTION 9: SEVERABILITY

Consortium from liability for any misuse of WIOA grant funds. Each consortium member jurisdiction shall be liable only for its share of any loss equal to its respective share of WIOA funding.

5.02: INSURANCE REQUIREMENT

The Board shall procure and maintain Directors and Officers Liability Insurance sufficient to safeguard the Consortium, member jurisdictions, SWVAWDB officers and members, and SWVAWDB employees from errors, omissions, and misuse of funds received and held by the Consortium, its grant recipient, fiscal agent, and the SWVAWDB.

SECTION 6: TERMINATION

This Agreement shall be terminated upon the repeal of the Workforce Innovation and Opportunity Act or successor legislation pertaining to Workforce Development or upon mutual consent of at least two thirds (2/3) of the members of the Consortium,

SECTION 7: ADDITION TO/WITHDRAWAL FROM CONSORTIUM MEMBERSHIP

NEW MEMBERS

A political subdivision or mun al corporation of the Commonwealth of Virginia may petition the Consortium for membership provided that such local jurisdiction is part of the LWDA, as designated by the Governor in accordance with the provisions of the Workforce Innovation and Opportunity Act.

7.02: WITHDRAWAL

Any party to this Agreement shall have the right to withdraw from the Consortium after providing at least ninety (90) days written notification to the Consortium.

SECTION 8: AMENDMENT

This Agreement may be amended with the approval by resolution of the governing body of two-thirds (2/3) of the members of the Consortium,

SECTION 9: SE’

yVERABILITY

If any of the provisions of this Agreement shall be found void or unenforceable for whatever

reason by any court of law or equity, it is expressly intended that such provision(s) be

severable and the remainder of the Agreement shall remain in force and effect.

SECTION 10: EFFECTIVE DATE

This amended Agreement shall become effective July 1, 2017.

This agreement is approved by resolution by the following member jurisdictions of the

Commonwealth of Virginia:

Buchanan County Board of Supervisors Dickenson County Board of Supervisors

By____________________________ By___________________________

Title___________________________ Title__________________________

Lee County Board of Supervisors Russell County Board of Supervisors

By____________________________ By___________________________

Title___________________________ Title__________________________

Scott County Board of Supervisors Tazewell County Board of Supervisors

By____________________________ By___________________________

Title___________________________ Title _________________________

Wise County Board of Supervisors City of Norton, Virginia

By____________________________ By___________________________

Title___________________________ Title _________________________

If any of the provisions of this Agreement shall be found void or unenforce

le for whatever

reason by any court of law or equity, it is expressly intended that such provision(s) be severable and the remainder of the Agreement shall remain in force and effect.

SECTION 10: EFFECTIVE DATE

This amended Agreement shall become effective July 1, 2017.

This agreement is approved by resolution by the following member jurisdictions of the

Commonwealth of Virginia

Buchanan County Board of Supervisors

By.

Dickenson County Board of Supervisors

By.

Title

Lee County Board of Supervisors

By.

Russell County Board of Supervisors

By.

Title

Scott County Board of Supervisors

By.

Tazewell County Board of Supervisors

By.

Title

Wise County Board of Supervisors

By.

City of Norton, Virginia

By.

Title

BLACKSBURG OFFICE

GORDON B. JONES, CPA, MEMBER

108 SOUTH PARK
BLACKSBURG, VIRGINIA 24060

[email protected]

TELEPHONE: (540)552-RFCA (7322)
FAX: (540)552-0338

INTERNET: www.rfca.com

ROBINSON, FARMER, COX ASSOCIATES

CERTIFIED PUBLIC ACCOUNTANTS A PROFESSIONAL LIMITED LIABILITY COMPANY

May 17, 2017

Russell County, Virginia Attn: Mr. Lonzo Lester, County Administrator P.O. Box 1208 Lebanon, VA 24266

Dear Mr. Lester:

Herewith, please find an engagement letter for the County’s fiscal year 2017 audit. If it is agreed upon that the letter accurately sets forth the terms of the engagement, please have the letter signed by you and by the Chair of the Board and return it to me. A copy of this letter should be provided to the remaining Members of the Board of Supervisors to serve as our communication to those charged with governance at the beginning of the engagement.

Thank you for your attention to this matter and we look forward to working with you on the fiscal year 2017 audit.

Very truly yours,

Gordon B. Jones Certified Public Accountant Member

ROBINSON, FARMER, COX ASSOCIATES

CERTIFIED PUBLIC ACCOUNTANTS 4 PROFESSIONAL LIMITED LIABILITY COMPANY

May 17, 2017

Russell County, Virginia Attn: Mr. Lonzo Lester, County Administrator P.O, Box 1208

Lebanon, VA 24266

Dear Mr. Lester:

Thank you for your attention to this matter and we look forward to working with you on the fiscal year 2017 audit.

Very truly yours,

DI.

Gordon B. Jones Certified Public Accountant Member

BLACKSBURG OFFICE GORDON B. JONES. CPA, MEMBER

108 SOUTH PARK BLACKSBURG, VIRGINIA 24060 [email protected] TELEPHONE: (540)532-RFCA (7322) FAX: (540)552-0338

INTERNET: seww:rfoacom

BLACKSBURG OFFICE GORDON B. JONES, MEMBER, CPA 108 SOUTHPARK DRIVE TELEPHONE: (540) 552-7322 BLACKSBURG, VIRGINIA 24060 FAX: (540) 552-0338

E-MAIL: [email protected] INTERNET: WWW.RFCA.COM

ROBINSON, FARMER, COX ASSOCIATES

CERTIFIED PUBLIC ACCOUNTANTS A PROFESSIONAL LIMITED LIABILITY COMPANY

May 17, 2017

County of Russell, Virginia Attention: Mr. Lonzo Lester, County Administrator and Members of the Board P.O. Box 1208 Lebanon, VA 24266

Dear Mr. Lester and Members of the Board of Supervisors:

We are pleased to confirm our understanding of the services we are to provide the County of Russell, Virginia for the year ended June 30, 2017. We will audit the financial statements of the governmental activities, the business-type activities, the discretely presented component units School Board and Castlewood Water and Sewage Authority, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the County of Russell, Virginia as of and for the year ended June 30, 2017. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the County of Russell, Virginia’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the County of Russell, Virginia’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis, if presented
Schedule of OPEB Funding Progress
Schedule of Employer’s Proportionate Share of Net Pension Liability
Schedule of Components of and Changes in Net Pension Liability and Related Ratios – Component Unit School Board (nonprofessional)
Schedule of Employer Contributions

The budgetary comparison information, presented as RSI, will be subjected to the auditing procedures applied in the audit of the basic financial statements and we will provide an in relation to opinion on it in relation to the financial statements, as a whole.

We have also been engaged to report on supplementary information other than RSI that accompanies the County of Russell, Virginia’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor’s report on the financial statements:

ROBINSON, FARMER, COX ASSOCIATES

CERTIFIED PUBLIC ACCOUNTANTS 4 PROFESSIONAL LIMITED LIABILITY COMPANY

May 17, 2017

County of Russell, Virginia

Attention: Mr. Lonzo Lester, County Administrator and Members of the Board

P.O. Box 1208

Lebanon, VA 24266

Dear Mr. Lester and Members of the Board of Supervisors:

We are pleased to confirm our understanding of the services we are to provide the County of Russell, Virginia for the year ended June 30, 2017. We will audit the financial statements of the governmental activities, the business-type activities, the discretely presented component units School Board and Castlewood Water and Sewage Authority, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the County of Russell, Virginia as of and for the year ended June 30, 2017. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MDEA), to supplement the County of Russell, Virginia’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the County of Russell, Virginia’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis, if presented
Schedule of OPEB Funding Progress
Schedule of Employer’s Proportionate Share of Net Pension Liability
Schedule of Components of and Changes in Net Pension Liability and Related Ratios - Component Unit School Board (nonprofessional)
Schedule of Employer Contributions

BLACKSBURG OFFICE GORDON B. JONES. MEMBER, CPA

708 SOUTHPARK DRIVE TELEPHONE (510) BLACKSBURG. VIRGINIA 24060 FAN: (510) 582

E-MAIL: [email protected] INTERNET: WWW.RFCA.COM

Schedule of Expenditures of Federal Awards.
Other Supplementary Information

The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or any assurance on that other information.

Introductory Sections
Other Statistical Information

Audit Objectives

The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on—

 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.

 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Specifications for Audits of Counties, Cities and Towns, issued the Auditor of Public Accounts of the Commonwealth of Virginia; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audit. Our reports will be addressed to management and the Board of Supervisors of the County of Russell, Virginia. We will make reference to Owens, CPA and Associates, PC and Thrower, Blanton, and Associates, PC audits of the Russell County Public Service Authority and the Industrial Development Authority of Russell County, respectively, in our report of the financial statements. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

Audit Procedures—General

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.

Schedule of Expenditures of Federal Awards.
Other Supplementary Information

Introductory Sections
Other Statistical Information Audit Objectives

Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.

Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Specifications for Audits of Counties, Cities and Towns, issued the Auditor of Public Accounts of the Commonwealth of Virginia; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audit. Our reports will be addressed to management and the Board of ‘Supervisors of the County of Russell, Virginia. We will make reference to Owens, CPA and Associates, PC and Thrower, Blanton, and Associates, PC audits of the Russell County Public Service Authority and the Industrial Development ‘Authority of Russell County, respectively, in our report of the financial statements. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

Audit Procedures—General

‘An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. The component units Russell County Public Service Authority and the Industrial Development Authority of Russell County will not be audited by Robinson, Farmer, Cox Associates. As such, amounts included in the County of Russell, Virginia financial statements will be based on the financial statements of the Russell County Public Service Authority and the Industrial Development Authority of Russell County. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.

Audit Procedures—Internal Control

Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the County of Russell, Virginia’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the County of Russell, Virginia’s major programs. The purpose of these procedures will be to express an opinion on the County of Russell, Virginia’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Audit Procedures—Internal Control

‘As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in ‘our report on internal control issued pursuant to the Uniform Guidance.

‘An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance

‘As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the County of Russell, Virginia’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

‘The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the County of Russell, Virginia’s major programs. The purpose of these procedures will be to express an opinion on the County of Russell, Virginia’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services

We will also assist in preparing the financial statements and the schedule of expenditures of federal awards, and the related notes, and the data collection form of the County of Russell, Virginia in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements and the schedule of expenditures of federal awards, and the related notes, and the data collection form services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

Management Responsibilities

Management is responsible for (1) designing, implementing, and maintaining effective internal controls, including internal controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review at the time of final fieldwork.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the

Other Services

‘Management Responsibilities

‘Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report. Your responsibilities include acknowledging to Us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the

reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

You agree to assume all management responsibilities relating to the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Engagement Administration, Fees, and Other

We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors’ reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’ reports or nine months after the end of the audit period.

We will provide copies of our reports to the County; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Robinson, Farmer, Cox Associates, PLLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Auditor of Public Accounts of the Commonwealth of Virginia or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Robinson, Farmer, Cox Associates, PLLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Auditor of Public Accounts of the Commonwealth of Virginia. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Engagement Administration, Fees, and Other

We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

‘At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors’ reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’ reports or nine months after the end of the audit period.

We expect to begin our audit on approximately June 5, 2017 and to issue our reports no later than November 30, 2017. Gordon B. Jones, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them.

Our fee for these services will be in accordance with our contract ($50,000). That fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.

We appreciate the opportunity to be of service to the County of Russell, Virginia and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Very truly yours,

ROBINSON, FARMER, COX ASSOCIATES

Gordon B. Jones Certified Public Accountant Member

RESPONSE:

This letter correctly sets forth the understanding of the County of Russell, Virginia.

Management signature:

Title: County Administrator

Governance signature:

Title: Chair, Board of Supervisors

Very truly yours,

ROBINSON, FARMER, COX ASSOCIATES

DIK,

Gordon B. Jones Certified Public Accountant Member

RESPONSE: This letter correctly sets forth the understanding of the County of Russell, Virginia.

‘Management signature:

Title: County Administrator

Governance signature:

Title: Chair, Board of Supervisors

Cs “+ People inc. vs

o> Building Futures, Realizing Dreams”

May 18,2017

Russell County Board of Supervisors Lonzo Lester, Jr., MBA, VCO. County Administrator

PO Box 1208

Lebanon, VA 242266

Dear Mr. Lester,

Enclosed is the People Incorporated of Virginia Head Start agreement for program year July 1, 2017 through June 30, 2018. Please return one signed original to me for our records. I have enclosed a self-addressed, stamped envelope for your convenience.

‘Thank you for your continued cooperation in serving the children and families of our region.

If you have any questions concerning this agreement, please feel free to contact our Director, Donna Buckland, at 276-619-2209 or you may contact me at 276-619-2225.

Sincerely,

Lune Conor

Donna Edwards Opetations/Contract Specialist Child and Family Development Program,

Enclosures (2)

pont ncnute o g sent sneer eo ent rere meter tetera leis ver

Grundy Office 20694 Riverside Drive, Grundy, VA 24614 Phone 276.935.4747 Fax 276,995.4368 Email [email protected] q a ea Lan ar ee ees

LEASE AGREEMENT

This is an Agreement between People Incorporated of Virginia and Russell County, Virginia for the purpose of maintaining a Child Development Center in the Swords Creek Community Center located in the Swords Creek Community of Russell County. The Child Development Center will serve a minimum of 17 pre-school children residing in Russell County, Virginia.

The terms, conditions, stipulations and agreements are as follows:

People Incorporated will operate a Child Development Center in the Swords Creek Community Center from July 1, 2017 to June 30, 2018 further funding permitting. ‘This Agreement shall be subject to annual review and negotiation.
Russell County Virginia shall provide the space for operation of the preschool classroom. People Incorporated of Virginia shall pay Russell County $1.00 a year for the use of approximately 2,800 square feet of space; use of the land surrounding the center for staff and volunteer parking, and for an outside play area.
People Incorporated of Virginia agrees to provide lawn maintenance for the area surrounding the main building at the Swords Creek Community Center; the cost of telephone and utilities for the preschool classroom; materials to maintain the parking area in front of the Swords Creek Community Center.

4, People Incorporated of Virginia will maintain accident and liability insurance for participating children and parent volunteers and Worker’s Compensation for employees of People Incorporated of Virginia.

People Incorporated of Virginia shall make no unlawful or offensive use of said premises and shall comply with all Federal, State and Local laws, regulations, Executive Orders, or requirements.
People Incorporated of Virginia shall work cooperatively with other groups using the Swords Creek Community Center, for the benefit of all residents of the Swords Creek Community.

People Incorporated of Virginia and Russell County have caused this agreement to be signed and sealed.

People Incorporated of Virginia i,

Angie Grgseclose Date Vice President and Chief Operating Officer

Russell County Virginia

Lonzo Lester Jt. MBA, VCO Date

County Administrator

Provisions Included i 018 Contracts (A-110 Appendix A)

People Incorporated includes all of the following provisions, as applicable, in all contracts charged to Federal awards (including small purchases) with vendors and subgrants to grantees:

Equal Employment Opportunity: All contracts shall contain a provision requiring compliance with E.0. 11246, “Equal Employment Opportunity,” as amended by E. O. 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and as supplemented by regulations as 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

2, Copeland “Anti-Kickback” Act (18 U,8.C. 874 and 40 U.S.C. 276c): All contracts and subgrants in excess of $2,000 for construction or repair awarded by People Incorporated and its subrecipients shall contain a provision for compliance with the Copeland “Anti-Kickback” Act (18 U.S.C. 874), as supplemented by Department of Labor regulations 29 CFR part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. People Incorporated will report all suspected or reported violations to the Federal awarding agency,

Davis-Beacon Act, as amended (40 U.S.C. 276a to a-7): If included in the agency’s grant program legislation, all construction contracts of more than $2,000 awarded by People Incorporated and its subrecipients shall include a provision for compliance with the Davis- Bacon Act (40 U.S.C. 276a to a-7) and supplemented by Department of Labor regulations (29 CER Assisted Construction”). Under this Act, contractors are required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made once a week. People Incorporated will place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. People Incorporated shall also obtain reports from contractors on a weekly basis in order to monitor compliance with the Davis-Bacon Act. People Incorporated shall report all suspected or reported violations to the awarding agency.

4, Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333): (Where applicable) All contracts awarded by People Incorporated in excess of $2,000 for construction contracts and in excess of $2,500 for other contract that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Works Hours and Safety Standard Act (40 U.S.C. 327-333), as supplemented by the Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor is required to compute wages of very mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 —¥4 times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides no laborer or mechanic shall be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 ef seq), as amended: Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42. U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq,). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352): For all contracts or subgrants of $100,000 or more, People Incorporated shall obtain from the contractor or subgrantee a certification that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352, Likewise, since each tier provides such certifications to the tier above it, People Incorporated shall provide such certifications in all situations in which it acts as a subrecipient of a subgrant of $100,000 or more,
Debarment and Suspension (E.0.s 12549 and 12689): For all contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(11) ($100,000 in 2005), People Incorporated shall ‘obtain from the contractor a certification that neither the contractor nor any of its principal employees are listed on the General Services Administration’s List of parties Excluded from Federal Procurement or Non-Procurement Programs.
Remedies: All contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(11) ($100,000 in 2005) shall contain contractual provisions or conditions that allow for administrative, contractual, or legal remedies in instances in which a contractor violates or breaches the contract terms.
Termination: All contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(1 1) ($100,000 in 2005) shall contain suitable provisions for termination by People Incorporated, including the manner by which termination shall be effected and the basis for settlement. In addition, such contracts shall describe the conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated due to circumstances beyond the control of the contractor

Thereby assure compliance with the above regulations as appropriate to the attached contract.

Signature Date

LEASE AGREEMENT

‘This is an Agreement between People Incorporated of Virginia and Russell County, Virginia for the purpose of maintaining a Child Development Center in the Swords Creek Community Center located in the Swords Creek Community of Russell County. The Child Development Center will serve a minimum of 17 pre-school children residing in Russell County, Virginia.

The terms, conditions, stipulations and agreements are as follows:

People Incorporated will operate a Child Development Center in the Swords Creek Community Center from July 1, 2017 to June 30, 2018 further funding permitting, This Agreement shall be subject to annual review and negotiation.
Russell County Virginia shall provide the space for operation of the preschool classroom. People Incorporated of Virginia shall pay Russell County $1.00 a year for the use of approximately 2,800 square feet of space; use of the land surrounding the center for staff and volunteer parking, and for an outside play area.
People Incorporated of Virginia agrees to provide lawn maintenance for the area surrounding the main building at the Swords Creek Community Center; the cost of telephone and utilities for the preschool classroom; materials to maintain the parking area in front of the Swords Creek Community Center.

People Incorporated of Virginia shall make no unlawful or offensive use of said premises and shall comply with all Federal, State and Local laws, regulations, Executive Orders, or requirements.
People Incorporated of Virginia shall work cooperatively with other groups using the Swords Creek Community Center, for the benefit of all residents of the Swords Creek Community.

People Incorporated of Virginia and Russell County have caused this agreement to be signed and sealed.

People Incorporated of Virginia

Date Vice President and Chief Operating Officer Russell County Virginia Lonzo Lester Jr. MBA, VCO Date

County Administrator

Provisions Included in All 2017-2018 Contracts (A-110 Appendix A)

People Incorporated includes all of the following provisions, as applicable, in all contracts charged to Federal awards (including small purchases) with vendors and subgrants to grantees:

1, Equal Employment Opportunity: All contracts shall contain a provision requiring compliance with E.O. 11246, “Equal Employment Opportunity,” as amended by E. O. 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and as supplemented by regulations as 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 276¢): All contracts and subgrants in excess of $2,000 for construction or repair awarded by People Incorporated and its subrecipients shall contain a provision for compliance with the Copeland “Anti-Kickback” Act (18 U.S.C. 874), as supplemented by Department of Labor regulations 29 CFR part 3, “Contractors and Subcontractors on Public Building or Publi Work Financed in Whole or in Part by Loans or Prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. People Incorporated will report all suspected or reported violations to the Federal awarding agency.
Davis-Beacon Act, as amended (40 U.S.C. 276a to a-7): If included in the agency’s grant program legislation, all construction contracts of more than $2,000 awarded by People Incorporated and its subrecipients shall include a provision for compliance with the Davis- Bacon Act (40 U.S.C. 276a to a-7) and supplemented by Department of Labor regulations (29 CFR Assisted Construction”). Under this Act, contractors are required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made once a week. People Incorporated will place a copy of the current

1g wage determination issued by the Department of Labor in each solicitation and the

award of a contract shall be conditioned upon the acceptance of the wage determination.

People Incorporated shall also obtain reports from contractors on a weekly basis in order to

monitor compliance with the Davis-Bacon Act, People Incorporated shall report all suspected

or reported violations to the awarding agency.

4, Contract Work Hours and Safety Standards Act (40 U.S.C, 327-333): (Where applicable) All contracts awarded by People Incorporated in excess of $2,000 for construction contracts and in excess of $2,500 for other contract that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Works Hours and Safety Standard Act (40 U.S.C. 327-333), as supplemented by the Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor is required to compute wages of very mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 — % times the basie rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides no laborer or mechanic shall be required to work in surroundings or under ‘working conditions that are unsanitary, hazardous, or dangerous. ‘These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq), as amended: Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq,). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352): For all contracts or subgrants of $100,000 or more, People Incorporated shall obtain from the contractor or subgrantee a certification that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
Likewise, since each tier provides such certifications to the tier above it, People Incorporated shall provide such certifications in all situations in which it acts as a subrecipient of a subgrant of $100,000 or more,
Debarment and Suspension (E.O.8 12549 and 12689): For all contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(11) ($100,000 in 2005), People Incorporated shall obtain from the contractor a certification that neither the contractor nor any of its principal employees are listed on the General Services Administration’s List of parties Excluded from Federal Procurement or Non-Procurement Programs.
Remedies: All contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(11) ($100,000 in 2005) shall contain contractual provisions or conditions that allow for administrative, contractual, or legal remedies in instances in which a contractor violates or breaches the contract terms.
Termination: All contracts in excess of the small purchase threshold fixed at 41 U.S.C. 403(11) ($100,000 in 2005) shall contain suitable provisions for termination by People Incorporated, including the manner by which termination shall be effected and the basis for settlement. In addition, such contracts shall describe the conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated due to circumstances beyond the control of the contractor.

Thereby assure compliance with the above regulations as appropriate to the attached contract.

Signature Date

Russell County Career & Technology Center PO Box 849, 304 Career Tech Drive Lebanon, VA 24266 (2.76)889-6550 Fax: (276)889-4470

Jennifer Fields, Principal ‘Ty Compton, Secretary Phillip Henley, Assistant Principal Gail Ramey, Secretary May 3, 2017

Dear Board of Supervisors,

am writing on behalf of our SkillsUSA organization, The SkillsUSA organization is a National, State and local club for Career and Technical students which encourages students to grow through education and experience in order to become strong citizens and highly employable in the workforce. | am proud to say that our students brought home the gold from state competition and now nine students qualify to compete at the National level in Louisville, Kentucky. That’s the good news. The bad news is we need money and we need it fast. We estimate the cost for each student to be $2000.00. We are asking businesses in our area to. help support these fine students as they represent our state and Russell County. | know our county is a better place because of the students we educate and prepare for employment.

Your support is greatly appreciated. No donation is too small. We will also entertain any fundraising ideas you may have to help our students raise money in order to achieve their goals. If you have any questions, please contact me at the number above.

Thank you in advance for any support you may provide.

Sincerely,

Jennifer Fields

mon

Hosted by the Russell County Medical Center Foundation

LEBANON, VA 6. 4. Se

est com en cemen RUSSELL COUNTY MEDICAL CENTER

CHANGING LIVES THROUGH GIVING Mountain States Health Allionce

Russell County Medical Center Foundation is excited to invite you to be a sponsor of Guitars and Good Times, our eighth annual fundraising event for our community and our hospital. It will be held Friday, June 2, at 6:30 p.m. at the Leonard Company Operations Center, 335 Westover Drive, in Lebanon, Virginia. The evening will be filled with good food and drinks, music, casino games and prizes, and a live auction by Adam Wilson Auctioneers.

This year, we have partnered with the Russell County Public Schools (RCPS) to fund

health and wellness programs for our youth. RCPS plans to replace their existing playground structures at several county schools with state-of-the-art, inclusive play environments that address the needs of the whole child and of every child. Through community partnerships, these facilities will be accessible to every child in the county.

National recommendations call for children and adolescents to be active for 60 minutes a day, and the public health community is united in its support for promoting physical activity through schools. In addition, the American Academy of Pediatrics believes that recess is a crucial and necessary component of the child’s development and allows students to imagine, think, move and socialize.

Thanks to your previous sponsorships, the Russell County Medical Center Foundation has provided medical device boxes for local EMS crews, a digital mammogram machine and funding for a screening program for our local community, upgrades to our hospital emergency department for our geriatric and adolescent patients, funding for our school system to be educated on current adolescent mental health illnesses and treatments, and state-of-the art infusion chairs for the RCMC Regional Cancer Center.

We realize economic times are difficult, but we hope you’ll partner with us again and help sponsor this worthwhile cause.

Thank you for your time and consideration. We look forward to working with you this year and for many years ahead.

Sincerely, Sophie Chafin Vance, RCMC Foundation Board Chair Stephen Givens, AVP/administrator, Russell County Medical Center

2017 Russell County Medical Center Foundation Board

Brad Cook Ashley Hartless Dr. Norman Rexrode Stacey Ely Mary Catherine Hawkins Sophie Chafin Vance Bill Farthing Susan Hilton Kelsey Wise, FNP

Stephen Givens David Leonard, II

Sponsorship Opportunities

$5,000 / Event Sponsor $1,000 / Fender Stratocaster

16 event tickets + Eight event tickets
16 drink tickets * Eight drink tickets
Event sponsor: company name included + Company name in program in press releases, advertisements and and on event signs social media
Logo in program and on event signs $500 / Yamaha

" * Four event tickets $2,500 / Gibson Les Paul | poe Guu tickets

T2 evant tickats + Company name in program

12 drink tickets and on event signs
Sponsor: company name included in press releases, advertisements and social media
Logo in program and on event signs

Sponsorship Amount: $

Credit card #. Exp date

GUITARS

GOOD TIMES

The Leonard Companies Operations Center

335 Westover Drive Lebanon, Va.

June 2, 2017 | 6:30 p.m.

Funds raised for Russell ‘County Medical Center

Circle one: Visa Disc MC AMEX — CSV#

Company name

Contact name

Address

City State Zip

Phone Email

Signature Date Z L

Mail checks to: Russell County Medical Center Foundation, Attn: Susan Hilton, 58 Carroll St, Lebanon, VA 24266

For more information, contact Sophie Chafin Vance, Russell County Medical Center Foundation Chair at 276-356-2325 or [email protected].

276-883-8190 | www.mshafoundation.org,

Use OUNTY MEE ceRTER

cundattore,

CHANGING LIVES THROUGH GIVING

eecee

Russell County Medical Center Foundation Donations

EMS Medical Boxes Clearview Security Cameras Patient Room White Boards Patient Room Clocks EPIPENS for Russell County Schools $1000 donation to Anna’s House, a non-profit for children’s programming Helping Hands Fund o Assisting approx. 350 RCMC patients with needs such as medication, transportation, and medical equipment Patient Wheelchairs $25,000 in the Digital Mammogram Machine Fund $10,000 Mammography Screening Fund o Funding for 100 uninsured women to receive screening mammograms o Working with local free clinics to reach our target population Geriatric Emergency Department o Equipment upgrades » IV Warmers = Heating/Cooling Unit for Blankets

Magnifying and Amplifying Devices = Communication Boards Sponsorship of an Adolescent Mental Health Symposium for Russell County Schools

¢ $1000 donation to Russell County Schools mini-grant program for Science and Health education

¢ $1000 matching grant for Telemedicine Program at RCMC

¢ 3 new Infusion Chairs for RCMC Regional Cancer Center

e $1000 donation to RCMC Regional Cancer Center Circle of Hope program to assist cancer patients

e $500 donation to Russell County Health Coalition’s Healthy Bucks program

¢ $1000 Donation to Russell County Search and Rescue Team

¢ $400 donation to Eagle Scout project for IV pole Lilly pads for children at RCMC, JMH and Niswongers Children’s Hospital

e $1700 for 3 charging stations at RCMC

e Over $5000 donated to Niswonger Children’s Hospital

2017 Projects: ¢ New photography/artwork on 2" floor, including updating entry ¢ Prescription Drug Take Back Boxes in Lebanon, Honaker, and St. Paul e Health and Wellness programs for Russell County youth including: o New playground at Lebanon Elementary School that will be open to all of the community and will be first handicap accessible playground in the county

RUSSELL COUNTY MEDICAL CENTER

CHANGING LIVES THROUGH GIVING

Russell County Board of Supervisors Travel Request Approval Form

Date Submitted 5-a 3-| a)

employee Name(s) BB digekk Ma Gloth luc Department Bud (ding Department a Wb -899- L0/8,

Email (optional)

Destination —_ Char Jo Haatille , VA Purpose of Travel a COTA lode Education Cp Grons

/nticipated Expenses [Type of Expense Description of Expense Airfare

[Ground Transportation

Lodging Be betree Charlo iHrayille, OR Meals and Tips Meals

Mileage

lother

Employee Signature Tack Ve Whale

Co Admin Signature

276-889-8000

Daily Expenses # of

reer) Sect Total Expenses Amt Approved

—— _ 3 2as.00 #2050 —— __ 3.4334. 00 #384.00) — 3 4897.00 #67.

Grand Total ag Ilo. 06 82 16.6 6 Date Signed 5[2liq

Date Approved

MONTHLY BANK BALANCES

April 30, 2017

Regular Account 876,434.99 Honaker Library Donations 4.93 IDA Debt Reduction 1.00 Employee Insurance 339,404.12 Employee Claims Account 7,000.00 Knox Coal Insurance Fund 414.84 Russell Co, Housing Fund 4,424.36 School Textbook 39,099.23 Sheriff Domestic Violence 2,396.08 Sheriff Seized Assets 26,084.14 Sheriff Restitution 9,285.25 Sheriff Forfeited Assets 10,597.41 Comm Attorney Forfeited Assets 34,152.29 Federal Comm Attorney Forfeited Assets 4,030.06 Sheriff Federal Forfeited Assets 63,347.61 Comm Attomey Fed Justice Porfeited Assets 103,116.12 ‘Commonwealth Attorney Abanoned Propert 500.00 Sheriff Federal Justice Forfeited Assets 8,344.49 SSI Recipients 3,299.29 First Sentinel Bank 14,514.55 Bank of Honaker 40,366.96 New Peoples Bank 321,668.71 Certificates of Deposit General 49,575.00 ‘Treasurer’s Money Market. 3,482,139.78 Certificate of Deposit Library Donations 24,788.80 Certificates of Deposit Knox Creek Ins, 240,027.19 Certificate of Deposit Employee Insurance 4,056, 187.57, ‘Total Cash In Bank 6,749,201.77 Cash In Office 1,900.04 Petty Cash 100.00

TOTAL CASH 6,751,201.81

DATE

April 30, 2017

ACCOUNT DEBIT CREDIT Cash in Office 7,900.04 ‘Cash in Bank 749,201.77 Petty Cash 100.00 ‘General Fund 3,800,512.14 Sheriff In State Trip 23,376.06 Sheriff Dare Fund 100.00 Sheriff Seized Assets 26,084.14 Sheriff Restitution 9,285.25 Sheriff Forfeited Assets 70,597.41 ‘Comm Attorney Forfeited Assets 31,152.29 Federal Comin Atty Forfeit Assets 7,030.06 Honaker Library Donations 4,788.80 Russell County Housing Fund 4,424.36 ‘Sheriff Federal Forfeited Assets 63,347.61 ‘Sheriff Domestic Violence 2,396.08 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 703,116.12 ‘Sheriff Fed Justice Forfeited 6,344.49 Social Services (265,054.75) ‘Swva Asap 4,460.07 ‘Coal Road Improvement 73,537.30 CSA (443,167.64) ‘School Fund 7,264,213.09 ‘School Food (145,758.04) ‘School Textbook 39,099.23 Regional Adult Education 279,468.84 Litter Fund Trash Pickup (10,907.16) Current Credit (0.78) Current Debit 14.44 Title XX 77,521.05 SST Recipients 3,299.29 Damage Stamp Fund 2,823.98 TDA Debt Reduction 7.00 Valley Heights 36,179.65 Dante Sewer 49,575.00 Employee Health Insurance 7,306,591.69 Knox Coal Insurance 240,442.03 Employee Insurance Claims 1,000.00 Law Library 42,986.41 ‘Special Welfare 74,780.03 Fiousing Fund #2. 7,700.00 Russell Co Health & Fimness 30,466.24 Cannery (87,886.48) WIB (14,087.48) Total 6,751,201.81 6,761,201.81

April 13, 2017

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on April 13, 2017, at 5:00 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS.

PRESENT: Becki Joyce, Chairman Richard Lockridge, Member Emie McFaddin, Member Carlton Elliott, Member David Mullins, Member Jarred Glass, Member

ABSENT: Scott Gilmer, Member Mike Hincher, Member Roger Sword, Vice Chairman

STAFF: Ben Chafin, Attorney

GUESTS: Karen Sorber, Micronic

Rodney Jackson, Micronic Brianna Stallard, Micronic Bob Harrison, St. Paul IDA. :

The Chairman called the meeting to order at 5:07P.M. Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by David Mullins, second by Jarred Glass and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of Match 9, 2017 meeting.

The Vote was: Aye: C. Blliott, E. McFaddin, R. Lockridge, D, Mullins, J. Glass Absent: R. Sword, M. Hincher, 8. Gilmer

Nay: None

Page 2 April 13, 2017

FINANCIAL REPORT Financial report was presented by Carlton Elliott

Upon motion made by Emie McFaddin, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of April 13, 2017 as presented with the addition of HVAC maintenance invoice to Stames Inc. for $66.00.

The Vote was: Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass

Absent: R. Sword, M. Hincher, S. Gilmer Nay: None

PUBLIC COMMENT Karen Surber, Micronic Technologies, presented her company’s vision to produce purified water without the use of chemicals, membranes, or filters. The process is in the prototype development and she is seeking funding partners and investors to continue the project to a full working design phase.

Tafweez Chauhan, ARS International, presented his company’s plan for hybrid renewable energies. The chairman directed David Mullins to gather further information about this project from DMME.

CLOSED SESSION Upon motion made by Emie McFaddin, second by Richard Lockridge and duly approved by the Industrial Development Authority of Russell County, Virginia to go into Closed Session as permitted by, VA Code #2.2-3711 (3) Property (5) Prospective unannounced industry (7) Legal Counsel.

The Vote was: Aye: C. Elliott, E. McFaddin, R. Lockridge, D, Mullins, J. Glass

Absent: R. Sword, M. Hincher, S. Gilmer Nay: None

RECONVENE TO PUBLIC SESSION Upon motion made by Carlton Elliott, second by Emie McFaddin, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

Page 3 April 13, 2017

The Vote was:

Aye: C. Elliott, B. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, S. Gilmer

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION ‘The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Becki Joyce Yes Ernie McFaddin Yes Carlton Elliott Yes Davis Mullins Yes Scott Gilmer Absent Roger Sword Absent Mike Hincher Absent Richard Lockridge Yes

Jarred Glass Yes

MOTION FROM CLOSED SESSION Upon motion made by Richard Lockridge, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia resending the land grant to Ms. Potts for the Day Care Center.

‘The Vote was:

Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, S. Gilmer

Nay: None

Upon motion made by Erie McFaddin, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, for the Chairperson and Secretary of the Industrial Development Authority of Russell County, Virginia, to execute and deliver ali documents necessary for the purchase, lease and loan regarding a transaction known as Project Belt, including but not limited to, Sales Contract, Loan Agreement, Promissory Note, Credit Line Deed of Trust, Request for Loan Disbursements, Loan Agreement Special Terms and Conditions, Account Borrowing Agreement, Subordination, Non-Disturbance and Attornment Agreement, Industrial Facilities Agreement, Agreement of Lease,

Page 4 April 13, 2017

Settlement Statements, all documents required for anticipated Grants in connection with said project, and each and every other document required for closing the transaction known as Project Belt.

The Vote was:

Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, S. Gilmer

Nay: None

Upon motion made by Ernie McFaddin, second by Jarred Glass, and duly approved by the Industrial Development Authority of Russell County, Virginia to issue a RFP for up fit or demolition of a potential industrial site.

The Vote was: . Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, 8. Gilmer

Nay: None

COMMITTEE REPORT Jarred Glass reported the third and final bid for web site maintenance from Civic Plus would be 8 to 12 thousand dollars.

Upon motion made by Jarred Glass, second by David Mullins, and duly approved by the Industrial Development Authority of Russell County, Virginia to award Lab 20 the web maintenance contract.

‘The Vote was:

Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, 8. Gilmer

Nay: None

ATTORNEY’S REPORT ‘Mr. Chafin reported he is working with the State Police to close out the land grant agreement. He should have documents for the chairman to sign within a few days.

Page 5 April 13, 2017

OLD BUSINESS Upon motion made by Ernie McFaddin, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing Carlton Elliott to be a signatory on the IDA bank accounts

The Vote was:

Aye: E. McFaddin, R. Lockridge, D. Mullins, J. Glass Abstain: C. Elliott

Absent: R. Sword, M. Hincher, S. Gilmer

Nay: None

NEW BUSINESS ‘The chairman is planning the IDA business luncheon or dinner for June.

David Mullins reported he has been in contact with a business desiring a 5000 square foot building for a machine shop.

David Mullins reported there is some interest in guide services for the Clinch River and ATV trails.

ADJOURNMENT

Upon motion made by Carlton Elliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to set the next regular monthly meeting for May 3, 2017, 5:00 PM at the Bonanza Family Restaurant.

The Vote was:

Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, S, Gilmer

Nay: None

Upon motion made by Ernie McFaddin, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia adjourning this meeting at 9:20 PM.

The Vote was:

Aye: C. Elliott, E. McFaddin, R. Lockridge, D. Mullins, J. Glass Absent: R. Sword, M. Hincher, S. Gilmer

Nay: None

RUSSELL COUNTY P.S.A. Monthly Meeting - The Board of Director May 15, 2017 AGENDA

1, Call to Order 2. Welcome

3, Visitors: Rita Baker & Danny Stanley with T&L 4. Pledge of Allegiance

Minutes of April, 2017

Financial Report ~ Harvey Hart General Acct (Register: 1010) ‘Apr. 2017__[ Check # | 19297 [19661 [61,139.19 Environmental Waste Acot. (Register 1060) | Apr. 2017 _[Check# [120 [721 [8 127,185.58] Long Term Operating Debt Acct Apr. 2017 _| Check # 1103 |S «747.94

7, Profit & Loss Review _ 8. Water Loss___Reviow

Past due Water Customers Revi PROGRESS REPORT ON WATER PROJECTS:

1, Rt, 656 East Extension - project started Sept, 2016 ~ progression along

New

iness:

‘A. Review Budget — Tabled until May, 2017 Meeting | B

‘Old Business:

‘Meeting Adjourned — Next board meeting June 19, 2017 - 6:00 pm - 137 Highlands Dr. Lebanon, VA. (Government Center)

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY Monthly Meeting of the Board of Directors

April 17, 2017

MEMBERS PRESENT MEMBERS ABSENT

Carter MeGlotblin Clifford Hess

Donnie Christian

Larry MeGlotblin

Steve Newbetty

James Kiset

Harvey Hart

Visitor’s: Rita Baker and Danny Stanley with T&L.

Meeting called to order by Carter MeGlothlin at 5:56 p.m. Prayer: Harvey Hard

Pledge of Allegiance: James Kiser

‘Minutes ~ March 2017 reviewed by Board ~ Motion approved by Clifford Hess, second by James Kiser, Passed Yes-4 —No-0

Adjournment - Motion made by Donnie Christian, second by Clifford Hess at 6:30 pm

Financial Report: Financial Report given by Harvey Hart. Motion to approve by Clifford Hess, second by Steve Newberry — Motion passed Yes-6 - No-0

Amendments to Agenda:

‘Operations Acct. Mar, 2017 Check # [1921 19296 Environmental Waste Acct. Mar. 2017 Check# 120 121 ‘Long Term Debt Acct ‘Mat, 2017 Check # 1103 REVIEWED:

CHECKS: — Given by Harvey Hart - Reviewed by Board PROFIT AND LOSS: - Given by Harvey Hart ~ Reviewed by Board WATER LOSS: — Given by Harvey Hart - Reviewed by Board PAST DUE ACCT: ~ Given by Harvey - Reviewed by Board PROJECT UPDATE:

Route 656 East Extension ~ Project started and progressing along [-Pearl Radio Read Meters ~ Installing meters

Fincastle Project to start after 656 is completed

NEW PROJECTS: Waiting on funding: Fincastle

Route 603

Tank to Arrowhead Subdivision Russell County Trash Sites

NEW BUSINESS:

Budget — Tabled until May 2017 meeting,
Fincastle Project ~ Public hearing on Fincastle Estates water line ext. project,
Board agreed to sale trucks for the amount of bids received. OLD BUSINESS:

Next Board meeting May 15, 2017 6:00 p m~ 137 Highlands Dr Lebanon, VA

Carter MoGlothlin Chairman RCPSA,

Russell County Public Service Authority - Operating

PROFIT AND LOSS Aptll 2017 Tora INCOME 4000.11 Wator Revenue - Pump 1 40,544.08 4000.12 Water Revenue - Pump 2 20,847.09 4000.18 Wator Rovonu - Pump 8 3671.78 4900.14 Water Revenue = Pump 4 9,190.84 4000.15 Water Revenue - Pump 5 42,748.87 400,18 Water Revenue - Pump 6 S811 46 4000.3 Hookup Faas Revenus 1,697.51 4000.6 Trash Revenue 1405.87 4900.7 Misosllaneays Revenue 2,482.68 4001.2 Credit Card Fea/Hook-Up 8.00 4001.3 Crédit Card Fea/Trash 600 4004.4 Credit Card Fee/Supplios 3.00 4100.0 interest income ‘455,61 4500.0 Government Income (Reimbursemen 17,858.09 0.00 ~~ §114,68585 S14 85.85- EXPENSES 2430.0 401K CONTRIBUTIONS 1,70937 (6000.0 Selartes & Wages 4,080.57 6090.0 UNIFORMS 295.80 6040.0 LIFE INSURANCE, 2737 6050.0 Employee Health Insurance 9,188.47 6056.0 HEALTH INSURANCE CREDIT 2608 8060.0 Dental Insurgnos £3.60 6070.0 RETIREMENT PLAN 977.42 {8080.0 SHORT TERM DISABILITY ait (6110.0 TELEPHONE-SWORDS CREEK 60509 6120.0 TELEPHONE-CELL $00.28 6190.4 TELEPHONE-PUMP 1 81848 | 6190.2 TELEPHONE-PUMP 2 198.80 ’ 6190.5 TELEPHONE-PUMP 5 146.88 6195.1 TELEPHONE-TANK 4 192,31 6188.2 TELEPHONE-TANK 2 1484 6198.5 TELEPHONE-TANK 5 146.4 6140.0 ELECTRIC 6180.1 ELECTRIC-PUMP 1 1,208.68 8180.2 ELECTRIC-PUMP #2 360.62 6150.5 ELECTRIC PUMP 5 402.90 6180.6 ELECTRIC-PUM 8 2.80 6160.1 ELECTRIC - TANK 1 618.55 6160.2 ELECTRIO-TANK 2 1197 6160.5 ELECTRIC TANK 5 965.52 . ‘Accual Bais Flday, May 12, 2017 11:43 AM GME 12 |

TOTAL

6171.1 UTILITIES WATER HONAKER 62.53 ‘SHOP 6180.0 MONITORING 12282 6200.0 SUPPLIES 1,368.46 6206,0 REPAIRS & MAINTENANCE SW 936.28 OFFICE 6210.0 REPAIR & MAINTENANCE 1,756.94 ‘SYSTEM 6210.1 REPAIR & MAINTENANCE PUMP 1 1,761.73 6210.2 REPAIR & MAINTENANCE PUMP 2 890.00 6210.5 REPAIRS & MAINTENANCE PUMP 20.00 5 6220.0 REPAIRS & MAINTENANCE 145.99 EQUIPMENT 6240.0 GAS, OIL, GREASE 2,184.97 6280.0 OFFICE SUPPLIES 613.87 6270.0 POSTAGE & DELIVERY 812.88 6340.0 Small Tools & Equipment T1558 8420.0 Service Charges 113.62, 6460.0 JANITORIAL 236.19 ‘86000 Payroll Expenses 20,788.01 Taxes 4,871.54 Wages Foial 6000 Payroll , 905 7000.1 WATER PURCHASES #1 9,243,09 7000.2 WATER PURCHASE #2 6,446.40 7000.8 WATER PURCHASES 5297.77 | HANSONVILLE 7100.0 SEWER FEES: 683.96 DIRECTOR FEES 1,000.00 | Reimbursements 83.20 Tot Epensts 0,847.68 NET OPERATING INCOME $23,848.27 OTHER INCOME : 1255,0 ue From-Construction Fund 2248072 “Fotal Other income 82 AOE OTHER EXPENSES: 2510.0 N/P SWORDS CREEK 3,609.00 2650.0 NV Clarks Valloy Project 18,706.09 2660.0 N/P LYNN SPRING PROJECT 543.00 2984.0 N/P ALLY NEW TRUCK 589.45 “otal Gthor Expenses $18,447.84 WE NOOME ~~ $3998.18 “NET INCOME 827845

a a

‘Accrual Basis Friday, May 12, 2017 11:43 AM GMT-7 2a

PRI

A regular monthly meeting of the Castlewood Water & Sewage Authority Board of Directors was held at the Castlewood Water Authority Building in St Paul, Virginia on Monday, April 10, 2017.

PRESENT: ABSENT: Darrell Johnson, Chairman

Gary Dotson, Secretary / Treasurer James Kiser, Member

Darrell Puckett, Member

Bradley Patton, Member

Roy Markham

Crossroads

Stephen Mullins, Counsel

Mike Owens

Christina Rose

Called to order by Darrell Johnson, Chairman @ 6:00 P.M, Gary Dotson led the prayer, Darrell johnson followed with the Pledge of Allegiance.

PPR MF

Motion by Darrell Puckett, member, and second by, james Kiser, member and duly approved by all Board of Directors to approve the agenda. AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett. NAY; None

PI MME

Gene Couch requested that the authority inform him if his rental property accounts are not paid ori there are large leaks at these residences.

CROSS ROADS

1, Service Meters/Master Meters/SCADA - Approximately 200 service meters r be installed, mainly the areas along Mew Road.

Dante to St, Paul Sewer - VMRC JPA permit application has been completed and received. Railroad permit agreements have been received from CSX. Plans for the force main line and gravity sewer have been submitted to DEQ for review.
Castlewood Sewer (Westview) - We submitted our narrative opinion on permits, received comments and resubmitted to RD. Stephen submitted his narrative opinion on rights-of-way

and preliminary title opinion for the pump station property to RD. RD wants all easements prior to advertising. Hope to advertise for construction once RD authorizes it, expected any day.

4, Castlewood Sewer (Phase IB) - We plan to target the areas in Couch’s Bottom, Greystone and Memorial Drive in the next couple months for interest,

Lake Bonaventure to South Clinchfield Line Replacement - Josh excavated the ends of the casing pipe at the road crossing near the intersection to verify what was previously installed and plans have been completed and submitted to VDI for review. We received the categorical exclusion on the environmental report and approval of the force account request, At that point we can solicit bids for materials. 5

Heralds Valley Water Line - Materials have been delivered and construction scheduled to start when the trencher is repaired. Received VDOT and erosion and sediment control comments and are addressing them to obtain their permits.

7, Water Plant Improvements and Memorial Drive to Trout Farm Road Line Replacement - Received force account approval from VDH, Finalizing bid documents to submit to VDH for approval.

Carbo Water ‘Treatment Plant PER - PER revisions resubmitted to RD, they issued another round of comments last week which we are working to address,

ROY MARKHAM

Roy Markham informed the board that the fire hydrant repair is on schedule and the VRWA conference in Roanoke Virginia on April 24-24, 2017. He needs to know who is attending the meeting.

VICE-CHAIRMAN APPOINTMENT Motion

Motion made by Darrell Puckett, member, and second by Bradley Patton, member and duly approved by all Board of Directors to appoint James Kiser as vice-chairman of CWSA authority. AYE: Darrell Johnson, Gary Dotson, Bradley Patton, Darrell Puckett, NAY: None ABSTAIN: James Kiser

LITTLE B ROCK WHEEL REPAIR Motion

Motion made by James Kiser, member, and second by Gary Dotson, member and duly approved by all Board of Directors to authorize Little B to repair the rock wheel in the amount of $2700.00, AYE: Darvell Johnson, Gary Dotson, james Kiser, Bradley Patton, Darrell Puckett, NAY: None

i FTWARE RENEWAL FEE Motion

Motion made by James Kiser, member, and second by Gary Dotson, member and duly approved by all Board of Directors to approve the Southern Software renewal support fee in the amount of $3533.00 for the period of 5-1-17 to 4-30-18, AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, WAY: None

FUNK DRILLING MOTOR PURCHASE Motion

Motion made by Gary Dotson, member, and second by James Kiser, member and duly approved by all Board of Directors to approve the purchase of a 65GS50 motor and M50432 motor in the amount of $1788.00 from Funk Drilling.

AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett,

WAY: None

AP Be Motior

Motion made by James Kiser, member, and second by Darrell Puckett, member, and duly approved by all Board of Directors to approve the minutes of the March 2017 board meeting, AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, ‘NAY: None ib

Motion Motion made by james Kiser, member, and second by Bradley Patton, member, and duly approved by all Boatd of Directors to approve accounts payable for March 2017. AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, WAY: None

APPROVAL OF ACCOUNTS RECEIVEABLE Motion Motion made by Gary Dotson, member, and second by James Kiser, member, and duly approved by all Board of Directors to approve accounts receivable for March 2017. AYE; Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett. WAY: None

ADJOURN

The meeting was adjourned at 8:27 p.m, Motion made by James Kiser, member and second by Gary Dotson, member to adjourn and duly approved by all board members

AYE: Darrell johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett,

NAY: None

MINUTES Russell County Tourism Committee Regular Monthly Meeting April 18, 2017 @ 11:00 AM Vincent’s Vineyard

Members Present: Alice Meade, Jim Lyttle, Betsy Gilmer, Ann Monk, Jennifer Chumbley, Jackie Hubbard Susan Hilton

Guests:

Ex-Officio: Kim Short

Meeting called to order by Alice Meade *No quorum present

kim spoke about the results of the scenic river study, which included Nash’s Ford to Carbo, Carbo to St. Paul and a section beginning in Tazewell. Kim spoke about the scoring system for scenic river status

which is 215, and due to trash from Artrip to Carbo, it may or may not pass. Each group scored the river with one group scoring this section at 220 and the other group scoring the section at 210. The section from Carterton to St. Paul will pass and the section beginning in Tazewell will not pass. Kim spoke about Russell County Board of Supervisors searching for options to clean the river, including River Sweepers.

Committee discussed upcoming events such as Beartown Hike on June 13th, Guitars & Goodtimes on June 2", Charity Horse Show on May 6", Rotary Derby Day on May 6th and the LOVEwork unveiling at 2pm on May 20",

Kim Short advised the committee that Bill Bowling has agreed to set up and operate an Instagram page for Experience Russell.

‘Committee discussed Russell County Tourism Committee By-Laws in detail, and noted proposed changes to each Article and/or section.

A special meeting will be called on Wednesday April 26, 2017 at 3:00pm to further discuss and vote on

by-laws when a quorum can be present. Meeting Adjourned.

Next regular meeting date is May 16, 2017 at Vincent’s Vineyard beginning at 11:00 am.

MINUTES Russell County Tourism Committee Special Meeting April 26, 2017 @ 3:00 PM Vincent’s Vineyard

Members Present: Alice Meade, Jim Lyttle, Betsy Gilmer, Ann Monk, Jennifer Chumbley, Jackie Hubbard Susan Hilton, Donna Meade

Guests: Angie Carpenter

Ex-Officio: Kim Short

Meeting called to order by Alice Meade

Committee discussed final draft of Russell County Tourism Committee By-laws, to include but not limited to attendance with ability to use conference calling, changing the organizational meeting to November with elected officers to begin term in January, adding Agrotourism to industries for obtaining members, and Treasurer duties, Committee discussed the process for Board of Supervisor’s appointment of members and concluded that each member serves a term of four years upon which the member will notify Chairperson two months before the end of their term for re-appointment. Committee called BoS office and obtained an official list of members with term expiration dates and agreed the secretary could add this listing to monthly minutes for member convenience, Kim Short will prepare and send the by-laws to the Russell County Board of Supervisors for approval at their next meeting.

Jennifer Chumbley made a motion to approve the By-laws as amended, seconded by Ann Monk, motion passed.

Meeting Adjourned.

Next regular meeting date is May 16, 2017 at Vincent’s Vineyard beginning at 11:00 am.

Russell County Tourism Committee

Member Listing

BOARD MEMBERS: TERM EXPIRES: Becki Joyce June 30, 2018 Pauline Salyers June 30, 2018 Yvonne Rutherford April 30, 2019 Alice Meade June 30, 2019 ‘Ann Monk June 30, 2019 Patsy Phillips June 30, 2019 Donna Meade June 30, 2019 ‘Susan Hilton dune 30, 2019 James Lyttle June 30, 2019 Jeff Hess August 30, 2019 Betsy Gilmer August 30, 2019

‘Town Representatives Jackie Hubbard (Lebanon) February 1, 2020 Jennifer Chumbley (Cleveland) March 7, 2020

Cathy Ray (Honaker) Mareh 7, 2020 Kathy Stewart (St. Paul) March 7, 2020 Ex-Offico

Lou Wallace December 31, 2019 Kim Short June 30, 2018

Renewal Month April 2018 April 2018, February 2019 April 2019 April 2019 April 2019 April 2019 April 2019 April 2019 June 2019

June 2019

December 2019 January 2020 January 2020

January 2020

October 2019

April 2018

RUSSELL COUNTY PLANNING COMMISSION TELEPHONE: (276) 889-8000

AGENDA

June 19, 2017

Call to Order — Chairman Meadows ll. Invocation

lll. Pledge of Allegiance

IV. Approval of Agenda

V. Minutes of May 15, 2017

VI. New Business

Vil. Review of Plats

. | Vill. Other Business | | IX. Adjourn |

Russell County Planning Commission

May 15, 2017

‘The Russell County Planning Commission met on Monday, May 45, 2017, in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present Jack Compton Don Cross Harry Ferguson Charlie Edmonds. John Mason Kevin Tiller Esq.

Chmn, Kirby Meadows Mark A. Mitchell Andy Smith

Vice Ch. Greg Stoots Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given. Agenda approved, Motion by Charlie Edmonds, seconded by Andy Smith.

April meeting minutes approved. Motion by Jack Compton, seconded by Charlie Edmonds.

New Business

Sanford Matney Estate re-subdivide, Health Department approved septic. Motion by Mark Mitchell, seconded by Roger Sword to recommend to the Board of Supervisors approval for the re-subdivision of the Samuel Ratliff Subdivision. Motion passed.

Motion by Roger Sword, seconded by Greg Stoots to approve plat of Leonard Family Partnership LP with notation that tracts are for drainage purposes not for subdivision.

ABC Clinch Mountain 1.81 to Sophia Vance, family exemption. IDA Grant for iGo for Finney area. New cell proposed for Hansonville area.

Glad to have Roger back and healthy.

Review of Plats

Reviewed of 04/18/2017 - 05/15/2017 transactions.

Other Business

Meeting adjourned at 7:02 p.m. Motion by Mark Mitchell, seconded by Greg Stoots.

Kirby Meadows, Chairman

April 18, 2017 to May 15, 2017

Jackie and Tammy Taylor 1.04 with house Route 657 family exempt.

Darren and Tammy Morrison 20 acres and 66.06 acres Route 19 road frontage.

Charles and Barbara Rowe to Joseph Smith off Route 602 Castlewood Ridgeway Drive 1.008 family.

Charles and Barbara Rowe to Joshua Baker off Route 602 Ridgeway Drive Castlewood 1.012 family.

Dickie and Donna Plaster to James and Carolyn Saunders .65 added to .50 for new total of 1.15 acres Sulphur Springs adjoining land.

Steve Bailey .527 public water Route 19 road frontage Belfast.

RUSSELL COUNTY CONFERENCE CENTER

May 1, 2017

The following is a ist of the Russell County Conference Center events for the month of May.

Date Event Event Type 05/03/17 — 06/04/17 National Drug Court | tneividuat | Missy Carter | Event 05/08/17 Estella Linkous Individual Baby Shower Event 05/06/17 | Samantha Skeens | Individual | ‘Wedding Shower | Event C 05/0717 Rayan Huff | Individual Full | Birthday Party Event : $135 | 05/09/17 Code Red | Individual Full Jess Powers Event | Free | | 8135 06/1217 | Roberta Herndon | individual | Full | | Wedding Reception | Event $240 | i { | | os/t3it7 Mother’s Day Celebration | Community Full | Chamber of Commerce ~ Angie Carpenter Event $135 be - - ~ - + ————— os/is7 Marlene Ratliff | idval | Full | Birthday Party Event =| 8135 a — — osnien7 VA Gas and Oil Board Hearing Individual Ful | Event $20

Total = $3,005.00 -_$560

Final Total = $2,445.00

RUSSELL COUNTY CONFERENCE CENTER

May 1, 2016

The following is a list of the Russell County Conference Center events for the month of May.

| | ‘Wedding Reception (Smith) Individual Event | Full

col Meeting Full

| os/2i16

—

os6it6

| | cal Meeting Full

| | — — —

[ OSIITAG | DMME Training Full

| | |

i 05/2116 Birthday Party (Rose) Individual Event

}

‘Community Event

| _ | |

ose Workforce Development Board Meeting Meeting

ose7i6 ‘Wedding Reception Decorating

Individual Event Full

| ‘Wedding Reception (Musick)

Individual Event Full

(Total: $1,000.00)

i He) Membership i october | Dec ||| January | February | March Members / Class Packages 93 2 to1 124 131 126 29 129 Pay Per Class i 5 18 2 19 26 25 7 Total Engagement 104 7 19 146 150 452 154 136

Sales Month to Date_| $ 3,542.35 |

$3,423.00

$3,622.00 | $ 3,438.00

Payroll

Instructor / Trainer

Payroll $2,143 | $1,625 $1,455,

$ 1,405.00

$_1,635.00| $ 1,615.00

$ 1,730.00

$ 1,235.00

Reporting from 4/25/17 to 5/25/17
Membership drop this month, likely due to combination of competing classes and warmer weather
Revamping schedule in June t irst Month Free" promotion starting in June
Monthly payroll reduced to accommodate the drop in sales

\clude additional classes for students and youth

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT THE BONANZA RESTURANT IN LEBANON VA. MAY 8™ 2017

MEMBERS PRESENT:

EUGENE FERGUSON EMORYALTIZER HENRY STINSON BARBARACOX GARY DOTSON MIKE OQUINN BILLROBINSON TIM LOVELACE = MIKE MUSICK

GUARD RAILS:

1-GUARD RAILS THROUGHOUT THE COUNTY EMERGENCY AREA’S BEING REPAIRED FIRST

2-RT.604 JUST OFF ENTERANCE TO MOLL’S CR. FOR APPROXIMATELY 400FT. NEEDS TO BE FILLED AND MARKERS INSTALLED

SHOULDER REPAIR AND POT HOLES:

1-RT58 WEST BOUND LANES AT THE CASTLEWOOD RED LIGHT ROAD HOOVED UP 2-RT19 NORTH AT SOULS HARBOR CHURCH PAVEMENT SUNK DOWN

3-RT80 TOP OF HILL FROM RT67 INTERSECTION ROAD SUNK DOWN

4-RT19 SOUTH RIGHT LANE SMALL POT HOLES NEAR BRIDGE AND RT 770

5-RT 19 SOUTH SEVERAL POT HOLES NEAR ROSEDALE INTERSECTION

6-RT 19/909 NORTH SEVERAL POT HOLES NEAR INDIAN HILLS SUBDIVISION 7-RT672 EDGE BREAKING OFF STUMP TOWN ROAD

8-CASTLEWOOD ROLLING HILLS SUBDIV. ON HENLEY ST. POT HOLE & RUFF ROAD NEAR HOUSE #36,

9-RT613 THREE DROP OFF AREA’S BETWEEN THE FIRST HOUSE ON THE RIGHT & THE SWITCH BACK CURVE NEED WARNING SIGNS

10-RT19 NORTH/BUSINESS INTERSECTION POT HOLES NEAR RED LIGHT 11-RT614 3/8 MILE FROM CARTERTON BRIDGE GOING DOWN RIVER POT HOLES AND RUFF ROAD

12-RT-614 DEBRI WASHED OUT INTO ROAD NEAR HOUSE #3509

13-RT58 WEST POT HOLE NEAR PIZZA HUT

SCHOOL BUS SAFETY AND OTHER CONCERNS:

L-RT 633 CLARK VALLEY RD. NEEDS A SCHOOL BUS SIGN IN A BLIND CURVE

2-RT 19 CROSS OVER NEAR VALERO LOOSE GRAVEL NEEDS CLEANED UP & PAVED 3-RT 816 LONG BRANCH NEEDS BRUSH CUT COMING OUT IN THE ROAD

4-RT 662 SPRING CITY HILL NEEDS WIDENED & DEEP DITCH FILLED IN

5-RT 615/870 BRUSH NEED TO BE REMOVED FROM THE BANK AND CURVE SIGN PLACED ON BOTH ENDS OF THE CURVE FOR BETTER VISIBILITY OF THE INTERSECTION

6-RT 683/TROUT POND SIGN HAS BEEN PAINTED OVER ON ONE SIDE

7-RT 67/634 ROAD WASHING OUT ON RT 67

8-RT 80 ABOVE 672 SOUTH NEEDS DRAIN PIPE EXTENDED

9-SPRING HILL SUBDIVISION NEEDS A SIGN AT THE S TURN TRAFFIC GOING INTO A YARD

10- RT 58 PAVEMENT BROKE OFF AT WEST VIEW

11-RT 19N HUFFMAN HILL WASHING OUT

12-RT 80 WASHOUT BETWEEN TOP OF HILL & RED LIGHT

12-RT 623 BRUSH COMING OUT INTO ROAD

13-RT 651 BRUSH COMING OUT INTO ROAD

14-RT 816 BRUSH COMING OUT INTO ROAD

15-RT 668/662 CENTURY FARM RD./BOOKER ROAD BRUSH COMING OUT INTO THE ROAD

16- RT 19/58 INTERSECTION SAFETY CONCERNS ABOUT MERGING TRAFFIC - NEED SIGNS AND/OR BETTER MARKING TO REMIND DRIVERS TO STAY IN LANE 17- RT 58/71S CROSSOVER RUFF NEEDS PAVED

18-RT 613/673N RUFF RIGHT LANE NEEDS TO BE PAVED

19-RT 622 MILLER CR. SEVERAL NARROW PLACE’S NEED WARNING SIGNS INSTALLED

ITEMS REPORTED CORRECTED:

1-HORTON RIDGE POT HOLES REPAIRED

2-RT 622 POT HOLES REPAIRED

3RT 669 POT HOLE REPAIRED NEAR TRASH DUMP

4-RT 63 POT HOLES REPAIRED NEAR LOWER BEAR WALLOW

5- RT 19 NORTH OF RT 660 COAL TIPPLE HOLLOW HAS BEEN PAVED

NEXT MEETING WILL BE JUNE 14" 2017 ON A WEDNESDAY. WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADS SAFE AND FOR OUR GUEST PARTICAPTION.

SAFET MATTERS !!! PREPARED BY GARY DOTSON

RUSSELL COUNTY BUILDING OFFICIAL

137 Highland Dr. Lebanon, VA 24266

Tel 276-889-8012 Fax 276-889-8009

UNSAFE BUILDING STATUS REPORT

UNSAFE BUILDING EVALUATION

REPORT DATE PROJECT NAME PREPARED BY

May 12, 2017 Russell County Unsafe Building Ordinance

Bridgett McGlothlin

PHASE 1 EVALUATION AND NOTIFICATION OF SUBMITTED UNSAFE STRUCTURES

PROPERTY OWNER ADDRESS TAX MAP ID

EVALUATION DATE

Wayne Merlette Bunch Town Rd. Dante, VA 159 RIA 2138

May 3, 2016

Jimmy A Marshall Estate

173 Red Oak Ridge Rd. Castlewood, VA 24224

156 RE 2880

February 13, 2017

Vivian Cheryl Blevins

Near 145 Red Oak Ridge Rd., Castlewood, VA 24224

156 RE 2889

February 13, 2017

Harold Fuller

*Amended Owner

Jesse Hensley

875-879 Red Oak Ridge Rd, Castlewood, VA 24224

Purchased property February 25, 2016

157 RID 1733

February 13, 2017

Harold Fuller

*Amended Owner

Jesse Hensley

933-947 Red Oak Ridge Rd. Castlewood, VA 24224

Purchased property February 25, 2016

157 RID 1734

February 13,2017

Bennie & Judy Hill

181 Red Oak Ridge Rd. Castlewood, VA 24224

156 RE 2879

February 13,2017

James C. Rasnake

13465 US Hwy. 19, Lebanon, VA 24266

79 L 3460 A

February 13,2017

RUSSELL COUNTY BUILDING OFFICIAL 137 Highland Dr. Lebanon, VA 24266 Tel 276-889-8012 Fax 276-889-8009

UNSAFE BUILDING STATUS REPORT

UNSAFE BUILDING EVALUATION

REPORT DATE May 12, 2017

PROJECT NAME

Russell County Unsafe Building Ordinance

PREPARED BY Bridgett McGlothlin

PHASE1 EVALUATION AND NOTIFICATION OF SUBMITTED UNSAFE STRUCTURES

PROPERTY OWNER

Wayne Merlette

Jimmy A Marshall Estate Vivian Cheryl Blevins

Harold Fuller

*Amended Owner

Jesse Hensley Harold Fuller

*Amended Owner

Jesse Hensley

Bennie & Judy Hill

James C. Rasnake

ADDRESS Bunch Town Rd. Dante, VA

173 Red Oak Ridge Rd. Castlewood, VA 24224

Near 145 Red Oak Ridge Rd., Castlewood, VA 24224 875-879 Red Oak Ridge Rd, Castlewood, VA 24224 Purchased property February 25, 2016

933-947 Red Oak Ridge Rd. Castlewood, VA 24224 Purchased property February 25, 2016

181 Red Oak Ridge Rd. Castlewood, VA 24224

13465 US Hwy. 19, Lebanon, VA 24266

TAX MAP ID

159 RIA 2138

156 RE 2880

156 RE 2889

157 RID 1733

157 RID 1734

156 RE 2879

79L3460 A

EVALUATION DATE

May 3, 2016

February 13, 2017

February 13,2017

Page 2

LETTER OF NOTIFICATION/RESPONSE

NOTIFICATION LETTER DATE

NOTIFICATION TYPE & DATE

PROPERTY OWNER

RESPONSE DATE RESPONSE

March 27, 2017

Certified Mail

Wayne Merlette

N/A No Response Recorded

April 13, 2017

Certified Mail

Jimmy A. Marshall Estate

5/8/17 Financially unable to clean up

** Note: Jimmy Marshall Estate Real Estate Tax records indicate payment has not been remitted since 2014. Current balance for this account is: 466.37

April 13, 2017

Certified Mail

Vivian Cheryl Blevins

4/19/17 Stated intent to comply

Note: 30 Day Notification Expiration 5/13/17

April 13, 2017

Certified Mail

Harold Fuller 4/19/17 No Longer owned property

May 12, 2017

Certified Mail

Jesse Hensley N/A No Response as of current date

April 13, 2017

Certified Mail

Harold Fuller 4/19/17 No Longer owned property

May 12, 2017

Certified Mail

Jesse Hensley N/A No Response as of current date

April 13, 2017

Certified Mail

Bennie & Judy Hill

N/A No Response

April 13, 2017

Certified Mail

James C. Rasnake

3/25/17 Requested Corrections have been made

LETTER OF NOTIFICATION/RESPONSE

NOTIFICATION NOTIFICATION PROPERTY RESPONSE LETTER DATE TYPE&DATE OWNER DATE RESPONSE March 27, Certified Wayne N/A No Response 2017 Mail Merlette Recorded April 13, Certified Jimmy A. 5/8/17 Financially unable 2017 Mail Marshall to clean up

Estate April 13, Certified Vivian Cheryl 4/19/17 Stated intent to 2017 Mail Blevins comply Note: 30 Day Notification Expiration 5/13/17 April 13, Certified Harold Fuller 4/19/17 No Longer owned 2017 Mail property May 12, Certified Jesse Hensley N/A No Response as of 2017 Mail current date April 13, Certified Harold Fuller 4/19/17 No Longer owned 2017 Mail property May 12, Certified Jesse Hensley N/A No Response as of 2017 Mail current date April 13, Certified Bennie &Judy N/A No Response 2017 Mail Hill April 13, Certified James C. 3/25/17 Requested 2017 Mail Rasnake Corrections have

been made

Page 2

Page 3

PHASE 2 PUBLICATION OF NOTICE

PROPERTY OWNER PUBLICATION DATE

Bennie & Judy Hill The Lebanon News 5/17/17

5/24/17

Wayne Merlette The Lebanon News 5/24/17

5/31/17

EBANON NEWS 5/17/18BENNIE & JUDY HILL THE LEBANON NEWS 5/17/18

PHASE 2 PUBLICATION OF NOTICE

PROPERTY OWNER Bennie & Judy Hill

Wayne Merlette

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PUBLICATION The Lebanon News

The Lebanon News

DATE 5/17/17 5/24/17 5/24/17 5/31/17

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COMPLIANCE

PROPERTY OWNER ADDRESS

COMPLIANT

NONCOMPLIANT

James C. Rasnake 13465 US Hwy. 19, Lebanon, VA 24266

4-17-17

Compliant Per Building Official Mickey L. Rhea

EBANON NEWS 5/17/18BENNIE & JUDY HILL THE LEBANON NEWS 5/17

COMPLIANCE

COMPLIANT PROPERTY OWNER ADDRESS NONCOMPLIANT James C. Rasnake 13465 US Hwy. 19, 4-17-17 Lebanon, VA 24266 Compliant Per Building

Official Mickey L. Rhea

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PHASE 3 CORRECTIVE ACTIONS ADMINISTERED BY COUNTY

PROPERTY OWNER ADDRESS

DATE OF CORRECTIVE ACTION

EBANON NEWS 5/17/18BENNIE & JUDY HILL THE LEBANON NEWS 5/17/18

PHASE 3 CORRECTIVE ACTIONS INISTERED BY COUNTY

DATE OF CORRECTIVE PROPERTY OWNER ADDRESS ACTION

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