2017-05-01 17 00-Russell BOS-Regular Meeting-Packet

2017-05-01 17 00-Russell BOS-Regular Meeting-Packet

Document Date: May 1, 2017 Document: 2017-05-01_17_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors May 1, 2017 Amended 5/1/2017

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – MAY 1, 2017

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

APPROVAL OF AGENDA

EXECUTIVE SESSION (CLOSED)

INVOCATION – Pastor Danny Rhea, Ivy Ridge Chapel

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

PUBLIC HEARING……………………………………………………………………………….A-1

VDOT Secondary Six-Year Plan for FY 17/18

AWARDS………………………………………………………………………………………….B-1

Lebanon High School - State Wrestling Championship

PRESENTATIONS (Limited to 5 minutes)……………………………………………………C-1

Mickey Rhea – RC Building Inspector – Building Permit Fees
Lebanon Lifesaving Crew – Revenue Shortfall & Options

Agenda Board of Supervisors May 1, 2017 Amended 5/1/2017

RUSSELL COUNTY BOARD OF SUPERVISOR’S MEETING AGENDA - MAY 1, 2017

BOS Board Room Regular Meeting 5:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board

ROLL CALL - Clerk of the Board

APPROVAL OF AGENDA

EXECUTIVE SESSION (CLOSED)

INVOCATION - Pastor Danny Rhea, Ivy Ridge Chapel

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA PUBLIC HEARING

VDOT Secondary Six-Year Plan for FY 17/18

AWARDS.

Lebanon High School - State Wrestling Championship

PRESENTATIONS (Limited to 5 minutes).

Mickey Rhea — RC Building Inspector — Building Permit Fees
Lebanon Lifesaving Crew — Revenue Shortfall & Options

Russell County Page 1

Agenda Board of Supervisors May 1, 2017 Amended 5/1/2017

Russell County Page 2

People Inc. – Rob Goldsmith, President & CEO
Kim Short – RC Recreation & Tourism – Clinch River
Donna Meade – Bees, Blooms, and Bluegrass Festival
Jennifer Brown – Route 714
Reggie Childers – Saving Tax Funds

BOARD APPOINTMENTS…………………………………………………………D-1

SPEARHEAD TRAILS Shy Kennedy 3 Year-Term

REGIONAL IDA BOARD (2) Members 4 Year-Term

DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………E-1

a. Unapproved minutes of April 3, 2017

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………E-2

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

RC Faith-Based Forum on Community Development & Support….……………F-1

REQUESTS

Agenda Board of Supervisors May 1, 2017

Amended 5/1/2017

People Inc. - Rob Goldsmith, President & CEO
Kim Short — RC Recreation & Tourism — Clinch River
Donna Meade — Bees, Blooms, and Bluegrass Festival
Jennifer Brown — Route 714
Reggie Childers - Saving Tax Funds

BOARD APPOINTMENTS…

SPEARHEAD TRAILS Shy Kennedy 3 Year-Term REGIONAL IDA BOARD

(2) Members 4 Year-Term DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors.

a. Unapproved minutes of April 3, 2017

Approval of Expenditures. Consider approval of expenditures presented for payment…

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

RC Faith-Based Forum on Community Development & Support.

REQUESTS

Russell County Page 2

Agenda Board of Supervisors May 1, 2017 Amended 5/1/2017

Russell County Page 3

Authorization of VCEDA Loan to RC IDA for “Project Belt”………………………G-1
Authorization of the RC Transfer Station Manpower Agreement………………G-2
Authorization to Allocate General Funds to the RC CSA Program….………….G-3
Authorization of Donation to the Honaker High School FBLA National

Leadership Conference in Anaheim, CA……….…………………………………….G-4

Authorization to Allocate Funds to the Town of Cleveland for Walking Trail
Development in Partnership with the Department of Conservation &
Recreation…………………………………………………………………………………G-5
Authorization to Transfer Fund Balances concerning VDOT Revenue
Sharing Projects………………………………………………………………………….G-6
Authorization to Allocate $150,000 of FY 16/17 Coal Severance Tax with
$100,000 to Fund Morning Star Circle (Rte. 673) and $50,000 to Fund Clinch
Mountain Road (Rte. 676) in FY 17/18 VDOT Revenue Sharing Projects………G-7
Authorization to Allocate Funds from the Byrne Justice Assistance Grant….G-8
Authorization to Accept the RC School Board Resolution conveying the
Property located at the corner of East Main Street and North Mill Street
commonly known as 89 East Main Street, Lebanon, Virginia 24266 to the
RC Board of Supervisors…………………………………………………………………G-9
Authorization of Travel Request to attend the VA Industrial Development
Authorities Institute ………………………………………………………………………G-10 .

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

 Treasurer’s Report ………………………………………………………………………H

 RC IDA …………………………………………………………………………………….I

 RC PSA …………………………………………………………………………………… J

 Castlewood W&S …………………………………………………………………………K

 RC Tourism……………………………………………………………………………….L

 RC Planning Commission ………………………………………………………………M

 Conference Center………………………………………………………………………N

 RC Fitness Center……………………………………………………………………….O

 RC Transportation & Safety……………………………………………………………P

 RC Cannery Reports……………………………………………………………………Q

Agenda Board of Supervisors May 1, 2017

Amended 5/1/2017

Authorization of VCEDA Loan to RC IDA for “Project Belt”…
Authorization of the RC Transfer Station Manpower Agreement.
Authorization to Allocate General Funds to the RC CSA Program.
Authorization of Donation to the Honaker High School FBLA National Leadership Conference in Anaheim, CA…
Authorization to Allocate Funds to the Town of Cleveland for Walking Trail Development in Partnership with the Department of Conservation & Recreation.
Authorization to Transfer Fund Balances concerning VDOT Revenue Sharing Projects…
Authorization to Allocate $150,000 of FY 16/17 Coal Severance Tax with $100,000 to Fund Morning Star Circle (Rte. 673) and $50,000 to Fund Clinch Mountain Road (Rte. 676) in FY 17/18 VDOT Revenue Sharing Projects. .G-7
Authorization to Allocate Funds from the Byrne Justice Assistance Grant…G-8
Authorization to Accept the RC School Board Resolution conveying the Property located at the corner of East Main Street and North Mill Street commonly known as 89 East Main Street, Lebanon, Virginia 24266 to the RC Board of Supervisors.

11, Authorization of Travel Request to attend the VA Industrial Development Authorities Institute …

MATTERS PRESENTED BY THE BOARD ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA… RC PSA… Castlewood W&S RC Tourism RC Planning Commission . Conference Center. RC Fitness Cente: RC Transportation & Safety. RC Cannery Reports…

Russell County Page 3

CLOSED SESSION

Motion made by _________________, second by ___________ and duly approved by the

Board of Supervisors enter into closed session to discuss an economic development

project matter pursuant to Section 2.2-3711(A)(5) of the Code of Virginia.

The vote was: Aye: ________ Nay: ________

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the

Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only

public business matters lawfully exempted from the open meeting requirements under the

Virginia Freedom of Information Act and (ii) only such public business matters that were

identified in the motion(s) by which the closed meeting was convened were heard,

discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the

requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the

substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the

closed meeting were pursuant only to the motion(s) by which the closed meeting was

convened, please signify by saying aye or yes.

Tim Lovelace -

Lou Ann Wallace -

Carl Rhea -

Steve Breeding -

David Eaton -

Rebecca Dye -

Mark Mitchell -

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by _______________, second by _________________ and duly approved by

the Board of Supervisors to return to regular session.

The vote was: Aye: _______ Nay: _______

CLOSED SESSION

Motion made by , second by and duly approved by the Board of Supervisors enter into closed session to discuss an economic development project matter pursuant to Section 2.2-3711(A)(5) of the Code of Virginia.

The vote was: Aye Nay:

CERTIFICATION OF CLOSED SESSION

Pursuant to §2.2-3712 (D) of the Code of Virginia 1950, as amended, each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ji) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any Supervisors who believe a departure has taken place?

Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace - Lou Ann Wallace - Carl Rhea - Steve Breeding - David Eaton - Rebecca Dye - Mark Mitchell - APPROVAL TO RETURN TO REGULAR SESSION

Motion made by , Second by and duly approved by the Board of Supervisors to return to regular session.

The vote was:

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item: A-1 137 Highland Drive Presenters - Chairman Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Public Hearing

VDOT Secondary Six-Year Plan for FY 17/18

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

 VDOT Six-Year Construction Plan

Board of Supervisors Action Item: A-1 137 Highland Drive Presenters - Chairman Lebanon, VA 24266

Me 5/1/17_5:00 PM

Public Hearing

VDOT Secondary Six-Year Plan for FY 17/18 Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

VDOT Six-Year Construction Plan

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Public Hearing Notice

The Virginia Department of Transportation and the Board of Supervisors of Russell County, in accordance

with Section 33.1-70.01 of the Code of Virginia, will conduct a joint public hearing in the Board Meeting

Room of the Russell County Government Center, 137 Highland Drive, Lebanon, Virginia 24266 at 6:15 p.m. on May 1, 2017. The purpose of this public hearing

is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2017/18

through 2022/23 in Russell County and on the Secondary System Construction Budget for Fiscal Year 2017/18. Copies of the proposed Plan and Budget

may be reviewed at the Lebanon Residency Office of the Virginia Department of Transportation, located at

1067 Fincastle Road, Lebanon, Virginia 24266 or at the Russell County offices located at 137 Highland

Drive, Lebanon, Virginia 24266.

All projects in the Secondary Six-Year Plan that are

eligible for federal funds will be included in the Statewide Transportation Improvement Program

(STIP), which documents how Virginia will obligate federal transportation funds.

Persons requiring special assistance to attend and participate in this hearing should contact the Virginia

Department of Transportation at (276) 889-7601.
Persons wishing to speak at this public hearing should contact the Russell County Board of Supervisors at

(276) 889-8000.

Public Hearing Notice

The Virginia Department of Transportation and the Board of Supervisors of Russell County, in accordance with Section 33.1-70.01 of the Code of Virginia, will conduct a joint public hearing in the Board Meeting Room of the Russell County Government Center, 137 Highland Drive, Lebanon, Virginia 24266 at 6:15 p.m. on May 1, 2017. The purpose of this public hearing is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2017/18 through 2022/23 in Russell County and on the Secondary System Construction Budget for Fiscal Year 2017/18. Copies of the proposed Plan and Budget may be reviewed at the Lebanon Residency Office of the Virginia Department of Transportation, located at 1067 Fincastle Road, Lebanon, Virginia 24266 or at the Russell County offices located at 137 Highland Drive, Lebanon, Virginia 24266.

All projects in the Secondary Six-Year Plan that are eligible for federal funds will be included in the Statewide Transportation Improvement Program (STIP), which documents how Virginia will obligate federal transportation funds.

Persons requiring special assistance to attend and participate in this hearing should contact the Virginia Department of Transportation at (276) 889-7601. Persons wishing to speak at this public hearing should contact the Russell County Board of Supervisors at (276) 889-8000.

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Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item: B-1 137 Highland Drive Presenter: BOS Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

AWARDS – Lebanon High School Wrestling Team

Lebanon High School State Wrestling Championship:

Michael Webb – Coach

Cole Stoots – State Champion Logan Smith – State Runner-Up Ethyn Yates – 3rd Place JC Potts – 5th Place Jasper Gobble – State Qualifier

Staff Recommendation:

Presentation – Informational Purposes Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

 Article

Board of Supervisors Information Item: B-1 137 Highland Drive Presenter: BOS Lebanon, VA 24266

Meeting: 5/1/17_5:00 PM

AWARDS - Lebanon High School Wrestling Team

Lebanon High School State Wrestling Championship: Michael Webb - Coach Cole Stoots - State Champion Logan Smith - State Runner-Up Ethyn Yates - 3 Place JC Potts - 5" Place Jasper Gobble — State Qualifier Staff Recommendation: Presentation — Informational Purposes Only. Suggested Motion: No Motion Required.

ATTACHMENTS:

Article

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item: C-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Presentations

Mickey Rhea – RC Building Inspector – Building Permit Fees
Lebanon Lifesaving Crew – Revenue Shortfall & Options
People Inc. – Ron Goldsmith, President & CEO
Kim Short – RC Recreation & Tourism – Clinch River
Donna Meade – Bees, Blooms, and Bluegrass Festival
Reggie Childers – Saving Tax Funds

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

 Presentations

Board of Supervisors Information Item: C-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 5/1/47

Presentations

Mickey Rhea — RC Building Inspector - Building Permit Fees
Lebanon Lifesaving Crew - Revenue Shortfall & Options
People Inc. - Ron Goldsmith, President & CEO

4, Kim Short - RC Recreation & Tourism — Clinch River

5, Donna Meade — Bees, Blooms, and Bluegrass Festival

Reggie Childers - Saving Tax Funds

Staff Recommendation:

Presentation — Informational Only.

Suggested Motion:

No Motion Required,

ATTACHMENTS:

Presentations

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

Lebanon Lifesaving Crew - Information Packet

Revenue shortfall and solution options April 20,2017 Introduction

Lebanon Lifesaving Crew, along with the other rescue squads, has served Russell County for 56 years. In that time emergency medical and rescue service has progressed exponentially. In the early days, a homemade ambulance equipped with bandages and dressings, staffed with a first aid - trained volunteer was the standard of care — anywhere in rural America.

Now Ambulances must meet strict safety standards and cost over $200,000! They are equipped with ‘12-lead heart monitor-defibrillators and other high-tech equipment worth another $50,000. As for training, EIMT is the minimum standard that requires the provider to go through 150+ hours of class, Jearn 10 times more content than that early first-aider, and pass a National Registry board exam. Paramedic education is equivalent to that of a RN and they must complete an Associate’s degree through the college.

This being the case, itis easy to see why it is becoming more and more difficult for. Russell County’s agencies to meet the mandated standard of care for EMS today.

‘Specifically, Lebanon Lifesaving Crew has had a significant decline in calls from facilities and patients that generate revenue. Providing 911 service, in itself, loses money, Other than nursing homes and rest homes, 70% of those who use 911 have Medicaid, Obamacare, or no insurance at all. Medicaid and ‘Obamacare pay almost nothing for an ambulance. Therefore, the only way to break even is to serve the nursing homes and rest homes.

Currently, commercial ambulance services have an arrangement with most of the Skilled Nursing Facilities and assisted tiving facilities to provide ambulance and other services. - So the county’s EMS agencies only get called if the commercial services are tled up. This is resulting in a trend where operating expenses are exceeding revenue for Lebanon Lifesaving Crew and will most likely soon affect the other county services as well.

Please see the graph and data on the next page which illustrates the dilemma. ;

Solution Options

After much time analyzing and discussing this dilemma, there are three options to resolve the matter. They are:

An ordinance be put in place by the Board of Supervisors to partially restrict commercial ambulance service activity with respect to emergency calls. This option is detailed in the next section and is the only one that will not require Supervisors to expend already limited funds.

2, Increase county funding to replace the lost revenue. As you can see from the data, Lebanon LSC had a $42,000 decline revenue from 2015 to 2016. To compensate, the Crew has cut back on supplies, opted to not purchase needed equipment, and suspended their employee incentive plan. Even with these strategic moves, the Crew’s savings account had to be depleted to. continue operation.

In addition, in the next five years Lebanon Lifesaving Crew will need to replace a 25 year old crash truck and a 10 year old ambulance that will have over 100,000 miles on it. These trucks ‘will cost over $200,000 EACH. So even with 50/50 matching grants, they will need to generate ‘over $200,000 of revenue above normal operating expenses!

Can the county provide this amount of funding to only one of its five EMS agencies?

Do nothing. If the Board of Supervisors opts to do nothing, Lebanon Lifesaving Crew will cease to exist. The Code of Virginia requires the county’s governing body to ensure EMS is available 24/7. To allow a community-based Lifesaving Crew that has faithfully served the county for 56 years to go out of business would be morally wrong and it would be the most expensive option of the three.

staying in Russell County, funding our emergency services but instead is leaving here; profiting citizens of another locality!

We are only asking for transports to the Emergency Department. The commercial services can keep the doctor appointments, dialysis runs, discharges, and inter-facility transfers. ~ Still plenty of profit for them!

There will bea provision in the ordinance that should the county agencies be tied up and need their help, the commercial agencies could respond and assist.
Also, remember that the county EMS agencies provide other services that ambulance revenue help cover. i.e. crash rescue and extrication, search, elderly assistance, ete.
The ordinance would make it class 1 misdemeanor for a non-county-permitted ambulance to pick up a patient anywhere in Russell County with the intended destination being a hospital emergency department. Those who would be charged with the misdemeanor would be the driver and/or the owner of the ambulance.

In addition, it would make transport by county EMS agencies the standard-of-care and facilities that chose to ignore the ordinance would be liable i the patient suffered a bad outcome while in the care ofthe non- permitted ambulance service.

10,

‘This is not an indictment against the commercial services; they provide quality care. Itis simply that we can’t afford to take care of Russell County’ indigent population while they get all the ones who have a payment system in place.

12, While it this dilemma has hit Lebanon first, it will eventually affect all the squads in Russell County; especially when the dedicated volunteers currently giving their lives to their agencies retire.

413, ‘The Volunteer/non-profit squads are community-based services that have served Russell County for 56 years. They are vested here. Commercial agencies can be here today and gone tomorrow.

14, ‘This is analogous to the situation the Board of Supervisors is currently addressing with waste management. Only by restricting commercial access can the county break even providing t

In summary, this ordinance must be passed if the county’s EMS agencies, who also provide other essential services, are to survive.

= To pass this ordinance costs the county nothing. To take over EMS and rescue service could cost hundreds of thousands of dollars!

State Law reference— State permit required, Code of Virginia, § 32.1-111.6; authority to require county permit, Code of Virginia, § 32.1-111.14

See. TBD-5. - Filing and contents of application.

Any agency, not otherwise exempt under this chapter, desiring a permit required by this di application to the board of supervisors through the office of the county administrator.

State Law reference— Authority to prescribe area of service, Code of Virginia, § 32.1-111.14A.4.

State Law reference— Authority to establish regulations not inconsistent with state regulations, Code of Virginia, § 321-111.14A.8,

See, TBD-6, - Hearing on application.

No pettnit shall be issued under this division unless the applicant shall be iiade to appear to the board of supervisors, at a public hearing on the question ofthe issuance of a permit. At the hearing, the applicant must show that there is a need for the service in the area to which the application applies, and that such area is not being served efficiently by another, already-permitted agency.

Code of Virgini

§321-111.1403.

State Law referenee— Authority to determine need for ser

See. TBD-7. - Issuance,

If, at the heating provided for in section TBD-6, it appears to the board of supervisors that there is a need for the service in the area in question, the board of supervisors may issue the permit requested. The board of supervisors may alter by enlarging or decreasing the area sought to be served by the agency in order to best meet the overall needs of the county.

State Law referenee— Authority to prescribe areas of service, Code of Virginia, § 32.1-111,14A.4.

Sec, TBD-8. - Term,

A permit issued under this division shall remain in force and effect until such time as it is suspended or revoked by the board of supervisors, Inthe event any agency has its permit suspended or revoked by the state health commissioner, the permit issued under this division shall automatically be suspended or revoked fora like petiod.

State Law referenes— Revocation or suspension of state permit by state health commissioner, Code of Virginia, § 321-1118,

Sec, TBD-9. - Suspension and revocation,

Any permit issued under this division shall be suspended or revoked by the board of supervisors after a hearing held upon 30 days’ written notice to the permit holder, mailed to the last known address of such holder, for the failure to comply with any provision of Code of Virginia, § 32.1-111.1 et seq. or forthe provision of this chapter or any other provisions of local, state or federal law. Any perm may be suspended or revoked for failure to provide adequate or appropriate service or response or for failure to provide efficient service meeting the needs of the county.

State Law reference— Revocation or suspension of state permit by state health commissioner, Code of Virginia, § 321-1118.

See, TBD-10, - Insurance coverage,

Shortt Accounting Service 547 West Main St., Suite C P.O. Box 1985 Lebanon, VA 24266

April 18, 2017

Russell Co. Board of Supervisors Lebanon, VA 24266

Rei Lebanon Lifesaving Crew

‘To the Board of Supervisors:

Thave been performing accounting services and preparing monthly reports for the Lebanon Lifesaving Crew since 2012. It has been my observation that the directors and officers of the lifesaving crew demonstrate sound financial practices in the business operations of the crew. ‘They are diligent in preparing the annual operating budget to maximize the use of their projected funds and review actual income and expenditures each month fo make sure that they are operating within the constraints of their budget.

tis my opinion that the Lebanon Lifesaving Crew are efficient in their financial practices and are good stewards of the funds made available to them.

Sincerely,

La Shelf

Steven Shortt

‘TEL (276) 669-0746: FAX (276) 899-2749: EMAIL: shorttaccountingservicegyahoo.com

Nor Son Peoplein. — —

Building Futures, Realizing Dreams”

April 13, 2017

Lonzo Lester, Ir. County Administrator P.O. Box 1208 Lebanon, VA 24266

Dear Mr. Lester,

I write to request time on the agenda of the Russell County Board of Supervisors for its meeting at 6:00 p.m. on May 1, 2017. My purpose is to present Board Members with People Incorporated’s most recent annual report. I would, of course be happy to address any other topics that you or the Board desire. If May 1 is not a convenient date, please let me know and I will propose an alternative time.

‘Thank you for your assistance with this request.

Sincerely,

Ropert G. Goldsmith President and CEO

People Incorporated of Virginia

Headquarters 1173 west Main stret, Abingdon, VA 24210 Phone: 276623, 8000 or 276.466.6527 Fax 276.628.2931 Eral Info@ peopein.net Bristol Office. 800 Mortin Luther King, Boulevard, Bristol, VA 24201 Phone: 276.466.5587 Fax: 276.465.0728 Ema bistol@peaplinc ret Grundy Office 20694 Riverside Ove, Grundy, VA 24614 Phone: 276.935.4747 Fax: 276.935 4368 Email: bucharan@eeoolencret

Lebanon Office 122 Price Steet, Lebanon, VA 24266 Phone: 276.889.0909 Fax: 276.889.0117 Email: [email protected]

‘Manassas Office 9328 West Street, Manassas, VA 20110 Phone: 871.445.2020 Fax 571,445,3030 Emal [email protected]

‘Woodstock Office 135 South Main Sweet, Woodstock, VA 22664 Phone: 540 49,9006 Fax: 540.459.8732 Fmall: wendstock@peosllncet

SCENIC RIVER UPDATE Kim Short

May 1* 2017

Scenic River Overview and current designations © Little River to Nash’s Ford © Below St Paul

lity study completed on April 13", 2017

‘© Section 2: Carterton to St Paul

Eligibi

Findings © Section 1: Trash ~ designation questionable © Section 2: Some trash ~ designation likely © Section 3: Continuous trash, crossings, issues with remoteness, etc.

Plan of action: ‘© DCR will complete reports and make recommendation (2 months) © Major cleanup efforts preceding State Park highly recommended © Work with local officials to carry eligible sections through General Assembly in 2018

Bees, Blooms

& Bluegrass

SCHOOLHOUSE EVENTS

Save the Bees Plant These Edible Flowers

Making Lye Soap Attracting Pollinators to Your Garden

Worm Composting

FAMILY GAMES
Checkers—Sack Races

Ladder Ball Corn Hole—Tug of War

FOOD Barbeque—Hot Dogs—Pop Corn—-

Ice Cream

UNDER THE BIG TENT

Make a Rain Barrel Mother Goose

Paint A Wooden Barn Quilt Square Commemorative Paper Quilt

Heritage Apple Display Master Gardeners

AT THE TENANT HOUSE

Quilting on the Porch
Weaving on the Antique Loom

ON THE COURTHOUSE GROUNDS

Flag Retirement Ceremony

Square Bale Garden Display Farm Animal Displays

Craft Displays and Vendors Colonial Tea

ON THE COURTHOUSE PORCH

STORYTELLING WITH JERRY VENCIL “MOUNTAIN MAN”

AND
MUSIC WITH MATTHEW BALL AND OTHERS

GUIDED TOURS OF THE COURTHOUSE

SIXTH

ANNUAL

ania, ees, Blooms & Bluegrass

June 10th, 2017

gam ‘til 7pm Russell Co, Historical Complex, US Hwy 58 Castlewood

ON THE COURTHOUSE PORCH STORYTELLING WITH JERRY VENCIL “MOUNTAIN MAN” AND MUSIC WITH MATTHEW BALL AND OTHERS

THE COURTHOUSE FOOD GROUNDS Barbeque—Hot Dogs—Pop Corn—- Tce Cream Flag Retirement Ceremony Square Bale Garden Display Farm Animal Displays FAMILY GAMES Craft Displays and Vendors Checkers—Sack Races Colonial Tea Ladder Ball Corn Hole—Tug of War

UNDER THE BIG TENT SCHOOLHOUSE EVENTS

Make a Rain Barrel Save the Bees Plant These Mother Goose Edible Flowers

Paint A Wooden Barn Quilt Square __ Making Lye Soap ‘Commemorative Paper Quilt Attracting Pollinators to Your Garden

Heritage Apple Display ‘Worm Composting Master Gardeners

AT THE TENANT HOUSE Quilting on the Porch g on the Antique Loom

GUIDED TOURS OF THE COURTHOUSE

June 10th, 2017

The Old Russell Co. Courthouse

Grounds at Dickensonville

24071 US Hwy 58 Castlewood, Va.

Rain or Shine (Bring your own chair or blanket)

9 am until 7:00 pm— Free Admission

SIXTH

ANNUAL

Join us for a full day of Summer Fun as Russell County presents

Bees, Blooms

& Bluegrass Festival

Historical Society of Russell County

Russell Co. Tourism

Virginia Cooperative Extension

Join us for a full day of Summer Fun as Russell County presents > Aas s SIXTH Bees, Blooms ae

& Bluegrass Festival

June 10th, 2017

The Old Russell Co. Courthouse Grounds at Dickensonville

24071 US Hwy 58 Castlewood, Va. Rain or Shine (Bring your own chair or blanket)

9 am until 7:00 pm— Free Admission

Historical Society of Russell County Russell Co. Tourism Virginia Cooperative Extension

Board of Supervisors Action Item D-1

137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board Appointments

Appointments of the RC Board Appointments:

SPEARHEAD TRAILS Shy Kennedy 3 Year-Term

REGIONAL IDA BOARD (2) Members 4 Year-Term

DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Motion to appoint Board Members.

ATTACHMENTS:

 Applications

Board of Supervisors 187 Highland Drive Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Action Item D-1 Presenter: Chairman

Board Appointments

Appointments of the RC Board Appointments:

SPEARHEAD TRAILS

‘Shy Kennedy 3 Year-Term REGIONAL IDA BOARD

(2) Members 4 Year-Term DANTE COMMUNITY CENTER BOARD MEMBERS Earl Jenkins 2 Year-Term Vacant 2 Year-Term

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Motion to appoint Board Members.

ATTACHMENTS:

Applications

Russell County Government Center

137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011

www.russellcountyva.us

PEARHE, Spearhead Trails

eG ad P.O. Box 1594 — 502 Front Street East Wh Coeburn, Virginia 24230 = ile SS (276) 220-9875

www.SpearheadTrails.com

April 19, 2017

Lonzo Lester, County Administrator Russell County

PO Box 1208

Lebanon, VA 24266

Dear Lonzo:

‘Shy Kennedy’s appointment to the Southwest Regional Recreation Authority Board will expire on June 30, 2017. The Governance Board, which oversees recruiting and ensuring we have good board members, ask that, the Russell County Board of Supervisors appoint a new member to our Board.

We appreciate Shy’s hard work and service. The new term will be for 3-years beginning July 1, 2017 and expiring June 30, 2020. We would like for this appointment to be made during your May or June meeting so ‘we can begin new board member orientation as soon as possible,

We look forward to opening trails in Russell County during this next fiscal year and appreciate all that you do for Spearhead Trails!

Sincerely,

cog Chairman Jat fee Ctan ken

Larry Yates, Vice Chairman

Eugene McClellan, Secretary/Treasurer .

Eugene MecetD.-

Serving the Virginia counties of Buchanan, Dickenson, Lee, Russell, Scott, Tazewell, and Wise and the City of Norton,

{go004/0004 No 1759 PF

03/28/2017 15:07 FAX 12764951904 Dante Lives On Inc.

Mar. 24. 2017 9:50AM

RUSSELL COUNTY BOARD OF SUPERVISORS BOARD / COMMITTEE APPLICATION

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AREYOU CURRENTLY A MEMBER OFA RUSSELL COUNTY BOARD oRcomMTTEE? —_ yf O

IFYES, PLEASE NAME: HAVE YOU PREVIOUSLY SERVED AS A MEMBER OF A RUSSELL COUNTY BOARD OR COMMITTEE? VO.

IR YBS, PLRASE NAME:

Board of Supervisors Action Item E-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Authorization of Minutes

Request approval of the minutes from the following meeting:

 Unapproved minutes of April 3, 2017

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s):

Motion to approve Board Minutes.

ATTACHMENTS:

 Board Minutes

Board of Supervisors Action Item E-1 137 Highland Drive Presenter: Chairman

Lebanon, VA 24266 Meeting: 5/1/17 5:00 PM

Authorization of Minutes

Request approval of the minutes from the following meeting:

Unapproved minutes of April 3, 2017

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

April 03, 2017

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, April 03,

2017 at 6:00 pm at the Russell County Conference Center in Lebanon, Virginia. A closed session was

held prior to the meeting at 5:00 pm.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Absent: None

CLOSED SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors

enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective

business or industry, land acquisition, actual or probable litigation and personnel matters.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

April 03, 2017

A regular monthly meeting of the Russell County Board of Supervisors was held on Monday, April 03, 2017 at 6:00 pm at the Russell County Conference Center in Lebanon, Virginia. A closed session was held prior to the meeting at 5:00 pm.

The Clerk called the me

gto order. Roll Call by the Clerk: Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk Absent: None CLOSED SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective business or industry, land acquisition, actual or probable litigation and personnel matters

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO RETURN TO REGULAR SESSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Tim Lovelace and Rebecca Dye Nay: None

CERTIFICATION OF CLOSED SESSION Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of

Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of

Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,

discussed or considered during the closed meeting were pursuant only to the motion(s) by which the

closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Mark Mitchell – AYE

Invocation by Nate Kiser, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to

approve the agenda as presented.

The vote was: Aye: Mark Mitchell, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

PUBLIC HEARING HELD ON THE JUNKYARD ORDINANCE

Pursuant to being advertised for (2) two consecutive weeks, a public hearing was held on the Junkyard Ordinance. The Chairman explained that a County Agent will be sent out to the commercial establishments in the County to talk with and inspect each one. Comments and input will then be presented to the Board. The Chair opened the public hearing to comments.

Several citizens voiced opinions about how the definition of a junkyard is defined, how it will be enforced and who would make the decision on the classification of a business as a junkyard. After addressing some of the questions and concerns, the Chairman closed the public hearing.

Presentations

Jennifer Bourne, Clinch Valley Community Action asked that the Board proclaim April as Sexual Assault Awareness Month.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace - AYE Carl Rhea ~ AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding - AYE Mark Mitchell - AYE

Invocation by Nate Kiser, Lebanon Baptist Church followed by the Pledge of Allegiance to the Flag. APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: ‘Aye: Mark Mitchell, Lou Wallace, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

PUBLIC HEARING HELD ON THE JUNKYARD ORDINANCE

Presentations

Jennifer Bourne, Clinch Valley Community Action asked that the Board proclaim April as Sexual Assault Awareness Month.

PROCLAIMATION OF APRIL AS SEXUAL ASSAULT AWARENESS MONTH

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to proclaim the month of April as Sexual Assault Awareness Month.

The vote was: Aye: David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell Nay: None

GARY DOTSON AND JEFF LEWIS APPOINTED TO THE RUSSELL COUNTY WATER AND SEWAGE AUTHORITY

Carl Rhea nominated Billy Wayne Wampler Tim Lovelace nominated Gary Dotson Lou Wallace nominated Jeff Lewis

The vote was as follows: Jeff Lewis – (6) votes: Lou Wallace, Mark Mitchell, Steve Breeding, Rebecca Dye, David Eaton and Tim Lovelace Gary Dotson – (5) five votes: Rebecca Dye, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace Billy Wayne Wampler – (2) two votes: Carl Rhea and David Eaton

Gary Dotson and Jeff Lewis were appointed to the Russell County Water and Sewage Authority for (3) three year terms, said terms ending April 03, 2020.

BOBBIE GULLET, ARTHUR PHILLIPS AND WANDA OSBORNE APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

Motion made by Lou Wallace, second Tim Lovelace and duly approved by the Board of Supervisors to appoint Bobbie Gullet, Arthur Phillips and Wanda Osborne tot the Dante Community Center Board for (2) two year terms, said terms ending April 03, 2019.

The vote was: Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

CHARLES EDMONDS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION

Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to re-appoint Charles Edmonds to the Russell County Planning Commission for a (4) four year term, said term ending April 03, 2021.

The vote was: Aye: Mark Mitchell, Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton Nay: None

PROCLAIMATION OF APRIL AS SEXUAL ASSAULT AWARENESS MONTH

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to proclaim the month of April as Sexual Assault Awareness Month.

The vote was: ‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Lou Wallace, Steve Breeding and Mark Mitchell Nay: None

GARY DOTSON AND JEFF LEWIS APPOINTED TO THE RUSSELL COUNTY WATER AND SEWAGE ‘AUTHORITY

Carl Rhea nominated Billy Wayne Wampler Tim Lovelace nominated Gary Dotson Lou Wallace nominated Jeff Lewis

The vote was as follows: Jeff Lewis - (6) votes: Lou Wallace, Mark Mitchell, Steve Breeding, Rebecca Dye, David Eaton and Tim Lovelace

Gary Dotson — (5) five votes: Rebecca Dye, Tim Lovelace, Carl Rhea, Steve Breeding and Lou Wallace Billy Wayne Wampler — (2) two votes: Carl Rhea and David Eaton

Gary Dotson and Jeff Lewis were appointed to the Russell County Water and Sewage Authority for (3) three year terms, said terms ending April 03, 2020.

BOBBIE GULLET, ARTHUR PHILLIPS AND WANDA OSBORNE APPOINTED TO THE DANTE COMMUNITY CENTER BOARD

The vote was: ‘Aye: Lou Wallace, Tim Lovelace, Carl Rhea, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

CHARLES EDMONDS RE-APPOINTED TO THE RUSSELL COUNTY PLANNING COMMISSION

The vote was: ‘Aye: Mark Mitchell, Rebecca Dye, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and David Eaton Nay: None

APPROVAL OF THE MARCH 13, 2017 MINUTES

Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to approve the March 13, 2017 minutes as amended and dispense with the reading thereof.

The vote was: Aye: Carl Rhea, Mark Mitchell, Tim Lovelace, Rebecca Dye, David Eaton, Steve Breeding and Lou Wallace Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve general county invoices in the amount of $520,828.12.

The vote was: Aye: Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye and Mark Mitchell Nay: None

County Attorney Reports and Requests

Matt Crum addressed the Board concerning the Russell County Schools Energy Performance Contract financing. He stated that some technical issues have arisen and that prevents the County from entering into to a financing contract with the First Bank and Trust Co. and recommended that the Board rescind the motion authorizing this contract. He asked that they approve a contract with Bank of America.

APPROVAL TO RESCIND A MOTION APPROVING FIRST BANK AND TRUST CO. AGREEMENT TO FINANCE SCHOOL ENERGY PERFORMANCE CONTRACT

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to rescind the approval of First Bank and Trust Company financing of the Russell County Schools Energy Performance Contract.

The vote was: Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF RUSSELL COUNTY SCHOOLS ENERGY PERFORMANCE CONTRACT FINANCING WITH BANK OF AMERICA

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve a financing agreement for Russell County Schools Energy Performance Contract with Bank of America.

The vote was: Aye: David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Mark Mitchell Nay: None

County Administrator Reports and Requests

‘APPROVAL OF THE MARCH 13, 2017 MINUTES

Motion made by Carl Rhea, second Mark Mitchell and duly approved by the Board of Supervisors to approve the March 13, 2017 minutes as amended and dispense with the reading thereof.

The vote was: ‘Aye: Carl Rhea, Mark Mitchell, Tim Lovelace, Rebecca Dye, David Eaton, Steve Breeding and Lou Wallace

Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to. approve general county invoices in the amount of $520,828.12.

The vote was: ‘Aye: Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace, Carl Rhea, Rebecca Dye and Mark

Nay: None

County Attorney Reports and Requests

APPROVAL TO RESCIND A MOTION APPROVING FIRST BANK AND TRUST CO. AGREEMENT TO FINANCE SCHOOL ENERGY PERFORMANCE CONTRACT

The vote was: ‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding

Nay: None

APPROVAL OF RUSSELL COUNTY SCHOOLS ENERGY PERFORMANCE CONTRACT FINANCING WITH BANK OF AMERICA

The vote was: Aye: David Eaton, Carl Rhea, Steve Breeding, Lou Wallace, Tim Lovelace, Rebecca Dye and Mark Mitchell

Nay: None

County Administrator Reports and Requests

APPROVAL TO ESTABLISH A SOLID WASTE COMMERICAL CONTRACTORS HAUL FEE OF $500

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to establish a $500.00 solid waste commercial contractor haul fee.

The vote was: Aye: Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO ADVERTISE AND HIRE A CASTLEWOOD CANNERY SUPERVISOR

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to advertise and hire a Castlewood Cannery supervisor.

The vote was: Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF A DONATION OF $1000 TO THE HONAKER REDBUD FESTIVAL

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to authorize a donation of $1000.00 to the Honaker Redbud Festival.

The vote was: Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF A $250 DONATION FOR HONAKER KIDS FISHING DAY

Motion made by David Eaton second Mark Mitchell to authorize a donation of $250.00 for Honaker Kids Fishing Day.

The vote was: Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

APPROVAL OF A $250.00 DONATION FOR 22ND ANNUAL RUSSELL COUNTY KIDS FISHING DAY

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation of $250.00 for 22ND Annual Russell County Kids Fishing Day.

The vote was: Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye, Tim Lovelace and Steve Breeding Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE COMMISSIONER OF THE REVENUE’S OFFICE

APPROVAL TO ESTABLISH A SOLID WASTE COMMERICAL CONTRACTORS HAUL FEE OF $500

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to establish a $500.00 solid waste commercial contractor haul fee.

The vote was: ‘Aye: Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO ADVERTISE AND HIRE A CASTLEWOOD CANNERY SUPERVISOR

Motion made by Lou Wallace, second David Eaton and duly approved by the Board of Supervisors to. advertise and hire a Castlewood Cannery supervisor.

The vote was: ‘Aye: Lou Wallace, David Eaton, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF A DONATION OF $1000 TO THE HONAKER REDBUD FESTIVAL

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to authorize a donation of $1000.00 to the Honaker Redbud Festival.

The vote was: ‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF A $250 DONATION FOR HONAKER KIDS FISHING DAY

Motion made by David Eaton second Mark Mitchell to authorize a donation of $250.00 for Honaker Kids Fishing Day,

The vote was: Aye: David Eaton, Mark Mitchell, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

APPROVAL OF A $250.00 DONATION FOR 22° ANNUAL RUSSELL COUNTY KIDS FISHING DAY

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to authorize a donation of $250.00 for 22*° Annual Russell County Kids Fishing Day.

The vote was: ‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye, Tim Lovelace and Steve Breeding Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE COMMISSIONER OF THE REVENUE’S OFFICE

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a travel request for the Commissioner of the Revenue’s office.

The vote was: Aye: David Eaton, Mark Mitchell, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR

Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to approve a travel request for the Emergency Management Coordinator.

The vote was: Aye: Rebecca Dye, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell Nay: None

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

Clerk of the Board Chairman

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve a travel request for the Commissioner of the Revenue’s office.

The vote was: ‘Aye: David Eaton, Mark Mitchell, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Lou Wallace Nay: None

APPROVAL OF A TRAVEL REQUEST FOR THE EMERGENCY MANAGEMENT COORDINATOR

Motion made by Rebecca Dye, second David Eaton and duly approved by the Board of Supervisors to approve a travel request for the Emergency Management Coordinator.

The vote was: ‘Aye: Rebecca Dye, David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding and Mark Mitchell Nay: None

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was:

‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

Clerk of the Board Chairman

Board of Supervisors Action Item E-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s April 2017 Monthly Expenditures:

STAFF RECOMMENDATION(s):

County’s April 2017 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s):

Motion to approve County’s April 2017 Monthly Expenditures.

ATTACHMENTS:

 April 2017 Monthly Expenditures

Board of Supe Action Item E-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

Approval of Expenditures Request approval of the County’s April 2017 Monthly Expenditures: STAFF RECOMMENDATION(s):

County’s April 2017 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s April 2017 Monthly Expenditures.

ATTACHMENTS:

April 2017 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

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Board of Supervisors Action Item F-1 – G-8

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

 Meeting: 5/1/17    5:00 PM

County Administrator Reports & Requests

The County Administrator Reports & Request for April 2017:

REPORTS

RC Faith-Based Forum on Community Development & Support….……………F-1

REQUESTS

Authorization of VCEDA $1,500,000 Loan to RC IDA for the Teleflex/

Clinch Mountain Flooring Facility Economic Development Project……………G-1

Authorization of the RC Transfer Station Manpower Agreement………………G-2
Authorization to Allocate General Funds to the RC CSA Program….………….G-3
Authorization of Donation to the Honaker High School FBLA National
Leadership Conference in Anaheim, CA……….…………………………………….G-4
Authorization to Allocate Funds to the Town of Cleveland for Walking Trail
Development in Partnership with the Department of Conservation &
Recreation…………………………………………………………………………………G-5
Authorization to Transfer Fund Balances concerning VDOT Revenue

Sharing Projects………………………………………………………………………….G-6

Authorization to Allocate $150,000 of FY 16/17 Coal Severance Tax with
$100,000 to Fund Morning Star Circle (Rte. 673) and $50,000 to Fund Clinch
Mountain Road (Rte. 676) in FY 17/18 VDOT Revenue Sharing Projects………G-7
Authorization to Allocate Funds from the Byrne Justice Assistance Grant….G-8
Authorization to Accept the RC School Board Resolution conveying the

Property located at the corner of East Main Street and North Mill Street
commonly known as 89 East Main Street, Lebanon, Virginia 24266 to the
RC Board of Supervisors……………………………………………………………….G-9

. STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Board Discretion.

ATTACHMENTS:

 Various

Board of Supervisors Action Item F-1- G-8 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 5/1/17 5:00 PM

County Admi

istrator Reports & Requests The County Administrator Reports & Request for April 2017:

REPORTS

RC Faith-Based Forum on Community Development & Support… REQUESTS
Authorization of VCEDA $1,500,000 Loan to RC IDA for the Teleflex! Clinch Mountain Flooring Facility Economic Development Project.
Authorization of the RC Transfer Station Manpower Agreement.
Authorization to Allocate General Funds to the RC CSA Program.
Authorization of Donation to the Honaker High School FBLA National Leadership Conference in Anaheim, CA…
Authorization to Allocate Funds to the Town of Cleveland for Walking Trail Development in Partnership with the Department of Conservation &

Recreation… G5 7. Authorization to Transfer Fund Balances concerning VDOT Revenue

Sharing Projects. .G-6 8. Authorization to Allocate $150,000 of FY 16/17 Coal Severance Tax with

$100,000 to Fund Morning Star Circle (Rte. 673) and $50,000 to Fund Clinch

Mountain Road (Rte. 676) in FY 17/48 VDOT Revenue Sharing Projects…G-7

Authorization to Allocate Funds from the Byrne Justice Assistance Grant…G-8
Authorization to Accept the RC School Board Resolution conveying the Property located at the corner of East Main Street and North Mill Street commonly known as 89 East Main Street, Lebanon, Virginia 24266 to the RC Board of Supervisors…

STAFF RECOMMENDATION(s): Board Discretion,

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

Faith Based Forum

In celebration of the National Day of Prayer, the Russell County Board of Supervisors cordially invites you to attend:

FAITH-BASED FORUM Thursday, May 4, 2017

from 10:00 a.m. to 12:00 p.m at the Russell County Government Center

in the Southwest Virginia Community Center for Education and Training,
137 Highland Drive Lebanon, VA 24266.

We ask for one representative from each church to please attend to provide ideas and support on how to bring faith based activities into our communities.

Please RSVP no later than April 24, 2017. Lunch will be provided.

(276) 889-8000 [email protected] [email protected]

mailto:[email protected] mailto:[email protected] In celebration of the National Day of Prayer, the Russell County Board of Supervisors cordially invites you to attend: FAITH-BASED FORUM Thursday, May 4, 2017 from 10:00 a.m. to 12:00 p.m at the Russell County Government Center in the Southwest Virginia Community Center for Education and Training, 137 Highland Drive Lebanon, VA 24266.

We ask for one representative from each church to please attend to provide ideas. and support on how to bring faith based activities into our communities. Please RSVP no later than April 24, 2017.

Lunch will be provided.

(276) 889-8000

VIRGINIA COALFIELD ECONOMIC DEVELOPMENT AUTHORITY

P.O. Hox 1060 5327 Enat MainStreet Lebanon, Virginia 24266

‘Telephone: 27618-0381 Fax: 276/889-1830 Jonathan S, Belcher» Executive Director

April 25, 2017

Ms. Becki Joyce, Chairperson Industrial Development Authority of Russell County P.O. Box 1509

Lebanon, Virginia 24266

Dear Becki:

At a meeting of the Board of the Virginia Coalfield Economic Development Authority (VCEDA”) held on April 20, 2017, the VCEDA Board approved up to a $1,500,000.00 loan to the Industrial Development Authority of Russell County, Virginia (“IDA”) to be used to finance the purchase of real estate, building rehabilitation and improvements, parking area improvements and paving, the purchase of machinery, tools, and equipment, other improvements, and costs associated with the foregoing including legal, closing, delivery, and installation expenses, for the acquisition, up-fit, and equipping of the former Teleflex/Clinch Mountain Flooring facility in the Russell County Industrial Park to assist in the location of a confidential pending business prospect to Russell County, Virginia, subject to the following terms and conditions:

1, The loan shall be due and payable in ten (10) years in one (1) ump sum balloon payment, Provided, however, that until said loan maturity date, the IDA shall transmit to VCEDA any available net rents and proceeds received by the IDA. from the real estate being purchased with these VCEDA loan proceeds, to be applied towards the outstanding balance of this loan, Provided further, that if the IDA provides evidence to VCEDA that at least thirty-two (32) full-time jobs exist at the real estate being purchased with these VCEDA loan proceeds, on the third annual anniversary date of the promissory note, then $100,000.00 of the outstanding balance of the note shall be forgiven,

2 ‘The interest rate shall be 0%,

The loan shall be collateralized by a first lien deed of trust on the real estate being purchased with these VCEDA loan proceeds.

4, This loan shall be funded from the VCEDA Russell County Account. However, VCEDA loan funds required in excess of available funds in the VCEDA Russell County Account may be borrowed from the VCEDA Regional Account and the VCEDA. Regional Account repaid by all available future receipts and contributions to the VCEDA Russell County Account until all of the funds borrowed from the VCEDA Regional Account are repaid in full.

Serving the Countes of Buchanan, Dickenson, Lee, Russell, Seot, Tazewell, Wise and the City of Novion "Vini’s e Region” « ve Region ore

Ms. Becki Joyee ‘April 25, 2017 Page 2

& All loan funds borrowed from the VCEDA Regional Account shall have been repaid in full within five (5) years from the date of the promissory note. Any such finds remaining to be repaid to the VCEDA Regional Account on the fifth annual anniversary date of the promissory note shall be immediately repaid in full by the IDA. Payments and other sums received by VCEDA on the loan shall be applied first to the amounts borrowed from the VCEDA Regional Account, and then to the VCEDA Russell County Account.

The requirements of lender’s title insurance and an environmental assessment report do not apply to this project because the real estate will be owned by the IDA. Also, no loan closing fee shall be required on this loan, as an additional incentive to the project.
VCEDA hereby consents to the IDA’s lease or lease-purchase of the real estate, machinery, tools, and equipment financed with these VCEDA loan proceeds, to the confidential business prospect identified in the board packet for the April 20, 2017 VCEDA board meeting and/or its parent company and/or affiliate(s). Such lease or lease-purchase agreement shall be on terms and conditions as shall be satisfactory to the VCEDA Executive Director/General Counsel.

Per VCEDA’s project policies, if the loan is not closed within one hundred eighty (180) days of the loan approval, then the loan is automatically cancelled. ‘Therefore, the loan closing deadline on this loan is October 17, 2017. Prior to the loan closing, I will need the following:

(@) a resolution from the IDA authorizing the borrowing and the execution of the loan documents required by VCEDA including the loan agreement, promissory note, deed of trust, and other loan documentation;

(b) a preliminary real estate title search opinion from the IDA’s attorney on the subject real estate;

@ —_ acopy of the proposed draft deed to the IDA; and,

Ms, Becki Joyee ‘April 25, 2017 Page 3

Once we have all of these items and they are in satisfactory form, then we can set a date for the loan closing. In the meantime, if you have any questions whatsoever, please do not hesitate to let me know.

Sincerely,

jes Man

Jonathan Belcher Executive Director! General Counsel

VCEDA Form 715

Y¥CEDA ACCOUNT BORROWING AND REPAYMENT AGREEMENT

The undersigned, Board of Supervisors of Russell County, Virginia, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, hereby consent and agree that, in connection with up to a $1,500,000.00 loan (the “Loan”) from the Virginia Coalfield Economic Development Authority (“VCEDA”) to the Industrial Development Authority of Russell County, Virginia (“IDA”) to be used to finance the purchase of real estate, building rehabilitation and improvements, parking area improvements and paving, the purchase of machinery, tools, and equipment, other improvements, and costs associated with the foregoing including legal, closing, delivery, and installation expenses, for the acquisition, up-fit, and equipping of the former Teleflex/Clinch Mountain Flooring facility in the Russell County Industrial Park to assist in the location of a confidential pending business prospect to Russell County, Virginia (which Loan and the terms and conditions thereof are or will be more particularly described in a Loan Agreement by and between VCEDA and the IDA), Loan funds required by the IDA which are in excess of available funds in the account of Russell County, Virginia in the Virginia Coalfield Economic Development Fund (the “VCEDA Russell County Account”) may be borrowed from the VCEDA Regional Account and the VCEDA Regional Account repaid by all available future receipts and contributions to the VCEDA Russell County Account until all of the funds borrowed from the VCEDA Regional Account are repaid in fall, it being expressly understood and agreed to that such funds placed in and/or repaid to the VCEDA Regional Account may be used (per VCEDA policies) without regard to geographical boundaries within the seven-county and one-city VCEDA service region.

WITNESS the following signature and seal, all duly authorized, this the day of 2017.

BOARD OF SUPERVISORS OF RUSSELL COUNTY, VIRGINIA.

By BAL) Steve Breeding, Chairman

BUCHANAN COUNTY: DICKENSON COUNTY:

Mr, Earl Rife Mr. Trey Adkins

CUMBERLAND PLATEAU PDC: Mr. Andrew Chafin, PDC Representative

Mr. Damon Rasnick Mr. Ron Peters

RUSSELL COUNTY:

Mr; David Eaton | Mr. Frank Horton |

Mr. Toby F. Edwards, Director of Waste Management Services

March 20, 2016

Mr. Lonzo Lester Acting County Administrator Russell County Board of Supervisors : PO Box 1208

Lebanon, VA 24266

RE: Russell County Transfer Station Manpower Agreement Dear Mr. Lester,

Enclosed please find a copy of the Cumberland Plateau Regional Waste Management Authority Manpower Service Agreement, Per the term of the 2017 agreement your board can extend the manpower service agreement for an additional year—page 3 Term of Contract, If you and your board votes to do so please simply write me a letter stating that your board has agreed to extend the agreement.

If you have questions please feel free to contact me at (276) 889-1778 or email

[email protected]

Toby F. EdwaNis Director of Waste Services Cumberland Plateau Regional Waste Management Authority

Co: Mr. Frank Horton, Chair CPRWMA and Russell County Representative (Ce: Mr. David Eaton, Russell County Representative

224 Clydesway Drive / P.O. Box 548 Lebanon, VA 24266 Phone 276-889-1778 FAX 276-889-5732 www.cprwma.com

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY MANPOWER SERVICE AGREEMENT

THIS AGREEMENT made as of this day of, 2017, by and between

Cumberland Plateau Regional Waste Management Authority (hereinafter referred to as the

“Authority”) and the County of Russell, Virginia, a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as “County”).

WHEREAS, the Authority, after causing the construction thereof, has agreed to operate and manage a transfer station in the County of Russell to ensure the availability of an economical and environmentally sound method to handle and dispose of solid waste generated in Russell County; and

WHEREAS, the Authority desires to secure manpower services to operate the Authority’s transfer station; and

WHEREAS, the County has offered to provide said manpower services; and

WHEREAS, the Authority agrees to retain County for manpower services in order to efficiently and economically operate the Authority’s transfer station in Russell County; and

WHEREAS, in reliance on this Agreement, the County will employ the personnel necessary to ensure County’s performance hereunder and will provide a leachate truck for the purpose of pumping leachate from the transfer station.

NOW, THEREFORE, FOR AND IN CONSIDERATION of the respective covenants herein contained, the parties have agreed as follows:

REPRESENTATIONS AND CERTIFICATIONS Both parties hereto specifically represent and certify that each has (1) reviewed and understands the terms and conditions as stated herein; (2) that each has the requisite right, power and authority necessary for the execution hereof; and (3) that any and all requirements

imposed by the Virginia Public Procurement Act have been satisfied. Both parties hereto, by

the execution hereof, expressly and unequivocally agree, that County shall be considered as an Independent Contractor hereunder and that no liability resulting from any willful or negligent act of failure to act by County’s employees shall be attributable to the Authority. To the extent provided by law, the County specifically agrees to fully indemnify and save the Authority harmless from any suit or claim arising out of any breach of this Agreement by the County or negligence by the County its agent or employees. To the extent provided by law, the Authority specifically agrees to fully indemnify and save the County harmless from any suit or claim arising out of any breach of this Agreement by the Authority or negligence by the Authority, its agents, or employees.

AUTHORITY AND COUNTY OBLIGATIONS The Authority agrees to be responsible for costs associated with the operation of the transfer station except those cleaning and personal hygiene items, wages, taxes, workers’ compensation insurance, liability insurance and other fringe benefits paid to, or for the benefit of, the workers

employed by the County assigned to the Authority’s transfer station.

QUALITY OF SERVICE ON PERSONNEL/PERFORMANCE EVALUATION ‘The Authority shall maintain the Transfer Station open for performance of this Agreement between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding observed holidays as provided for in the User Agreement executed between the Authority and the County, If the County wishes to open additional hours, it shall do so at its own manpower expense. The actual operating hours may be altered, provided both parties agree to changes in the normal posted hours.

SCOPE OF SERVICE CONTRACTOR OBLIGATIONS

The County shall be responsible for securing necessary certification and approvals from

relevant federal, state and local governmental agencies having jurisdiction over its personnel;

provided however, the Authority shall retain responsibility for obtaining all permits and approvals relating to the general operation of the Transfer Station. During the term hereof, the

County shall provide the necessary personnel for the daily operation of the Transfer Station, all

in compliance and certified with applicable laws and regulations. The Authority and the County

will enforce the laws of the VA DEQ Solid Waste Management Regulations. The County shall provide a leachate truck for the purpose of pumping and transporting leachate from the transfer station to an approved disposal location and will supply fuel, tags and insurance for this leachate truck.

TERM OF CONTRACT ‘This Agreement shall be effective as of the day of. 2017. The initial term of this ‘Agreement shall be one (1) year commencing on the day of__, 2017. The term of this, Agteement shall extend for additional one year, upon the same terms and conditions as herein, unless either party elects to cancel this Agreement by three (3) months written notice to the other party prior to the end of this term or of any hold over term.

NONDISCRIMINATION ‘The County shall not discriminate against any person because of race, sex, age, creed, color, religion, natural origin or handicap.

INSURANCE

The County or its sub-contractor shall provide and maintain during active operations hereunder, Workers’ Compensation Insurance which shall meet the requirement of the Commonwealth of Virginia. ‘The County or its sub-contractor shall upon the full execution of this Agreement and thereafter upon request, furnish Authority evidence that the insurance relative to its said acts or omissions is in force, provided, however, any certificate of insurance shall in no way alter or

amend such insurance coverage to increase the level or extent expressly set forth herein.

The limits of liability of all insurance required herein not expressly set forth hereinabove shall be as set forth in Exhibit “A”, which is attached hereto and made a part hereof.

REMEDIES FOR DEFAULT Except as otherwise provided herein, if either party defaults in the performance of any of the warranties, covenants or conditions contained herein for thirty (30) days after the other party has given the defaulting party written notice of such default and the party defaulting shall not have commenced to cure such default within said period and to pursue diligently the completion thereof, the other party may: (i) terminate the Agreement as of any date at least thirty (3) days after the last day of the thirty (30) day period; (ii) cure the default at the expense of the defaulting party and (iii) have recourse to any other right or remedy to which it may be entitled by law or equity, including, but not limited to, the right for all damage or loss suffered as a result of such default and termination. In the event either party waives default by the other party, such waiver shall not be construed or determined to be a continuing waiver of the same or any subsequent default. In the event that in the exercise of due diligence during the aforesaid thirty (30) day period such cure cannot reasonably be effected or completed, such cure period shall be extended to included such additional times as is reasonably necessary to effect or complete such cure provided the defaulting party exercises continuous diligent efforts to cure such default during such extended period.

GENERAL PROVISIONS

Neither party shall assign or transfer, or permit the assignment or transfer of this Agreement or the rights hereunder without the prior written consent of the other party. The Authority expressly reserves the power to demand Contractor to provide qualified personnel at the transfer station. In the event that said employees are not performing to the Authority’s needs

or specification, the County will immediately cure said deficiency by supplying alternative

qualified personnel. The Contractor will as outlined in this Agreement supply at least (3) certified operator as approved by the Virginia Department of Professional and Occupation Regulation Board during daily operation. This Agreement constitutes the entire agreement and understanding between the parties hereto, and it shall not be considered modified, alter, changed, amended or revoked unless in writing and signed by the parties hereto.

From and after the date of this Agreement, the County’s performance hereunder may be suspended and its obligations hereunder excused in the event and during the period that such performance is prevented by a cause or causes beyond the reasonable control of the County. Such causes may include, by way of example and not limitation, acts of God, acts of war, riot, fire, explosion, accident, flood or sabotage, lack of adequate fuel, power or raw materials, judicial, administrative or governmental laws, regulations, requirements, rules, orders or actions; injunctions or restraining orders; the failure of any governmental body to issue or grant, or the suspension or revocation or modification of any license, permit or other authorization. necessary for the services envisioned by the Agreement; national defense requirement; labor strike, lockout or injunction. If any term, clause or provision of this Agreement or the application thereof to any person or circumstances shall, to any extent be illegal, invalid or unenforceable under present or future laws effective during the term hereof, then it is the intention of the parties hereto that the remainder of this Agreement, or the application of such term, clause or provision to persons or circumstances other than those to which it is held illegal, invalid or unenforceable, shall not the affected thereby, and it is also the intention of the parties hereto that in lieu of each term, clause or provision that is illegal, invalid or unenforceable term, clause or provision as may be possible to effect the expressed intent of the parties and be legal, valid and enforceable. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia and any disputes hereunder shall be resolved by the

Circuit Court of Russell County, Virginia. The covenants, terms, conditions and provisions of

this Agreement shall extend to and be binding upon the successors and assigns of the respective patties, All notices ot other communications to be given hereunder shall be in writing and shall be deemed given when mailed by registered or certified United States mail, addressed to the Cumberland Plateau Regional Waste Management Authority, P.O, Box 548, Lebanon, VA

24266, or addressed to Russell County, Highland Drive, Lebanon, VA 24266

IN WITNESS WHEREOF, the parties hereto cause their presence to be signed and sealed this day of ; 2017 written by their respective officers pursuant to

authorizations contained in duly adopted resolutions or ordinances, as the case may be.

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

By:

Chairman of the Authority

RUSSELL COUNTY BOARD OF SUPERVISORS By:

Chairman, Russell County Chairman APPROVED AS TO FORM

ATTORNEY FOR RUSSELL COUNTY

STATE OF VIRGINIA,

AT LARGE, to-wit: Subscribed and acknowledged to before me by Chairman of Cumberland Plateau

Regional Waste Management Authority this the day of » 2017.

My Commission expires:

NOTARY PUBLIC

STATE OF VIRGINIA, ATLARGB, to-wit: Subscribed and acknowledged to before me by Chairman of the Russell County Board of Supervisors Authority this the day of »2017.

My Commission expires:

NOTARY PUBLIC

STATE OF VIRGINIA, AT LARGE, to-wit:

Subscribed and acknowledged to before me by County Administrator for Russell County, Virginia, this the day of 2017. My Commission expires:

NOTARY PUBLIC

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY MANPOWER SERVICE AGREEMENT .

THIS AGREEMENT made as of this day of. , 2017, by and between

Cumberland Plateau Regional Waste Management Authority (hereinafter referred to as the

“Authority”) and the County of Russell, Virginia, a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as “County”).

WHEREAS, the Authority desires to secure manpower services to operate the Authority’s transfer station; and

WHEREAS, the County has offered to provide said manpower services; and

‘WHEREAS, the Authority agrees to retain County for manpower services in order to efficiently and economically operate the Authority’s transfer station in Russell County; and

NOW, THEREFORE, FOR AND IN CONSIDERATION of the respective covenants herein contained, the parties have agreed as follows:

REPRESENTATIONS AND CERTIFICATIONS Both parties hereto specifically represent and certify that each has (1) reviewed and | understands the terms and conditions as stated herein; (2) that each has the requisite right, power and authority necessary for the execution hereof; and (3) that any and all requirements

imposed by the Virginia Public Procurement Act have been satisfied, Both parties hereto, by

the execution hereof, expressly and unequivocally agree, that County shall be considered as an Independent Contractor hereunder and that no liability resulting from any willful or negligent act or failure to act by County’s employees shall be attributable to the Authority. To the extent provided by law, the County specifically agrees to fully indemnify and save the Authority harmless from any suit or claim arising out of any breach of this Agreement by the County or negligence by the County its agent or employees. To the extent provided by law, the Authority specifically agrees to fully indemnify and save the County harmless from any suit or claim arising out of any breach of this Agreement by the Authority or negligence by the Authority, its agents, or employees.

employed by the County assigned to the Authority’s transfer station.

QUALITY OF SERVICE ON PERSONNEL/PERFORMANCE EVALUATION The Authority shall maintain the Transfer Station open for performance of this Agreement between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding observed holidays as provided for in the User Agreement executed between the Authority and the County, If the County wishes to open additional hours, it shalll do so at its own manpower expense. The actual operating hours may be altered, provided both parties agree to changes in the normal posted hours.

SCOPE OF SERVICE CONTRACTOR OBLIGATIONS

The County shall be responsible for securing necessary cettification and approvals from

relevant federal, state and local governmental agencies having jurisdiction over its personnel;

provided however, the Authority shall retain responsibility for obtaining all permits and approvals relating to the general operation of the Transfer Station. During the term hereof, the County shall provide the necessary personnel for the daily operation of the Transfer Station, all in compliance and certified with applicable laws and regulations. The Authority and the County will enforce the laws of the VA DEQ Solid Waste Management Regulations. The County shall provide a leachate truck for the purpose of pumping and transporting leachate from the transfer station to an approved disposal location and will supply fuel, tags and insurance for this

leachate truck.

TERM OF CONTRACT ‘This Agreement shall be effective as of the day of, 2017. The initial term of this Agreement shall be one (1) year commencing on the day of, +2017. The term of this

Agreement shall extend for additional one year, upon the same ferms and conditions as herein, unless either party elects to cancel this Agreement by three (3) months written notice to the other party prior to the end of this term or of any hold over term.

NONDISCRIMINATION ‘The County shall not discriminate against any person because of race, sex, age, creed, color, religion, natural origin or handicap.

INSURANCE

‘The County or its sub-contractor shall provide and maintain during active operations

hereunder, Workers’ Compensation Insurance which shall meet the requirement of the

Commonwealth of Virginia, The County or its sub-contractor shall upon the full execution of this Agreement and thereafter upon request, furnish Authority evidence that the insurance relative to its said acts or

omissions is in force, provided, however, any certificate of insurance shall in no way alter or

amend such insurance coverage to increase the level or extent expressly set forth herein.

‘The limits of liability of all insurance required herein not expressly set forth hereinabove shall be as set forth in Exhibit “A”, which is attached hereto and made a part hereof.

GENERAL PROVISIONS

Neither party shall assign or transfer, or permit the assignment or transfer of this Agreement or the rights hereunder without the prior written consent of the other party. The Authority expressly reserves the power to demand Contractor to provide qualified personnel at the transfer station, In the event that said employees are not performing to the Authority’s needs

or specification, the County will immediately cure said deficiency by supplying alternative

From and after the date of this Agreement, the County’s performance hereunder may be suspended and its obligations hereunder excused in the event and during the period that such performance is prevented by a cause or causes beyond the reasonable control of the County. Such causes may include, by way of example and not limitation, acts of God, acts of war, riot, fire, explosion, accident, flood or sabotage, lack of adequate fuel, power or raw materials, judicial, administrative or governmental laws, regulations, requirements, rules, orders or actions; injunctions or restraining orders; the failure of any governmental body to issue or grant, or the suspension or revocation or modification of any license, permit or other authorization necessary for the services envisioned by the Agreement; national defense requirement; labor strike, lockout or injunction. If any term, clause or provision of this Agreement or the application thereof to any person or circumstances shall, to any extent be illegal, invalid or unenforceable under present or future laws effective during the term hereof, then it is the intention of the parties hereto that the remainder of this Agreement, or the application of such term, clause or provision to persons or circumstances other than those to which it is held illegal, invalid or unenforceable, shall not the affected thereby, and it is also the intention of the parties hereto that in lieu of each term, clause or provision that is illegal, invalid or unenforceable term, clause or provision as may be possible to effect the expressed intent of the parties and be legal, valid and enforceable. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia and any disputes hereunder shall be resolved by the

Circuit Court of Russell County, Virginia. The covenants, terms, conditions and provisions of

this Agreement shall extend to and be binding upon the successors and assigns of the respective

parties. All notices or other communications to be given hereunder shall be in writing and shall

be deemed given when mailed by registered or certified United States mail, addressed to the

Cumberland Plateau Regional Waste Management Authority, P.O. Box 548, Lebanon, VA.

24266, or addressed to Russell County, Highland Drive, Lebanon, VA 24266

IN WITNESS WHEREOF, the parties hereto cause their presence to be signed and sealed

this day of. , 2017 written by their respective officers pursuant to

authorizations contained in duly adopted resolutions or ordinances, as the case may be.

APPROVED AS TO FORM ATTORNEY FOR RUSSELL COUNTY,

CUMBERLAND PLATEAU REGIONAL WASTE MANAGEMENT AUTHORITY

By: Chairman of the Authority

RUSSELL COUNTY BOARD OF SUPERVISORS.

By:

Chairman, Russell County Chairman

STATE OF VIRGINIA, AT LARGE, to-wit:

Subscribed and acknowledged to before me by Chairman of Cumberland Plateau

Regional Waste Management Authority this the day of. 2017.

My Commission expires:

NOTARY PUBLIC

STATE OF VIRGINIA, AT LARGE, to-wit: Subscribed and acknowledged to before me by Chairman of the Russell County Board of Supervisors Authority this the day of » 2017.

‘My Commission expires:

NOTARY PUBLIC STATE OF VIRGINIA, AT LARGE, to-wit:

Subscribed and acknowledged to before me by County Administrator for Russell | County, Virginia, this the day of. »2017. |

My Commission expires:

NOTARY PUBLIC

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST

Skip to Content Agencies I Governor Search Virginia.Gov

CSA REPORTING-SUPPLEMENTAL ALLOCATION REQUEST-FY17

CSA Supplemental Allocation Request Form-FY17 DATE

FIPS/LOCALITY

CONTACT PERSON

TELEPHONE

E-MAIL ADDRESS

REPORT#

April 25, 2017

167 - Russell Base Rate: 0.1894

Pam Hendrickson-Wimmer

276 889-3031

p_~f!:~~~-~!'.11mer@.~ss.vi.r~.inia.~ov

Page 1 of3

We certify that the information provided in this request for a supplemental allocation is accurate, and that the costs within the request were unanticipated and are required costs for specific mandated children pursuant to Section 2.2-5211.C of the Comprehensive Services Act. All cases have been assessed, where required, by the Family Assessment and Planning Team and comply with the provisions of the Code of Virginia, the CSA Manual, and the Appropriations Act.

THIS REQUEST IS FOR FISCAL YEAR FY17

MANDATED SERVICES I RESIDENTIAL

1a. Foster Care - IV-E children in Licensed Residential : Congregate Care ; · pool expenditures for costs not covered by IV-E (i.e.,

-.: … ~--:-~–~-~-~-~~t ·------ --·-·— ··- 1 b. i Foster Care - all others in Licensed Residential

… __ L~~~~!~~~te c.:~:::_ ______ _ 1 c. · Residential Congregate Care - CSA Parental

-··- _____ :~~ny-'. … °-~-~ … ~°.~-~~-5…t~?i~! A_~E::~=-~-1_:'. _ 1e. ! Educational Services - Congregate Care

j ~~~~;;;E SERVICES I RESIDENTIAL

… ___ J~u m o~-~=~,–!-~~~~- … ~. ~–~·~? … ! :·) _ 2. OTHER MANDATED SERVICES

-· --·—··–····–· ·—··—… —···-···-·- 2a. ! Treatment Foster Care - !V-E

2a.1 ·Treatment Foster Care

2a.2 Treatment Foster Care- CSA Parental Agreements :

. ‘–~~~ f’:'.°.~?U~-~?-~-!-~:---~5. ___ ,. 2b. Specialized Foster Care - !V-E; Community Based

Services

Case Count (a)

C11 I 191 39

121

ol I 01

Actual FY17 Expenditures (b)

sl 50886.ool . sl 10000.ool

sl 320891.ool

sLI __ 3_9_43_.o~ol sLl-… -.–.~-so __ a__o __ .o~ol_

s_LI --_-2-l-oo_o~ol sl 240254.ool … -~L __ ~O.IJ.~o.ool

'615,974.00 . 49,500.00

… ···-··–···

Total Actual+Projected FY17 Expenditures

J~.::-~-=–~)

60,886.00

338,891.00

5,443.00

260,254.00

665,474.00

… sJ_ 68~9:1~00 I sl 17~~oo:~~I _sss,931.00 sl 177606.ool 's~I ~=25=00=0=.o~ol. : 202,606.00

sl o.ool s[ o.ool s··~I ==-==-==-= __ =o __ =.o~o~L···-.':s-;:I~,= … -. ==-==-==-=o.=o~o;I .

0.00

o.oo

2b.1 Specialized Fosler Care : .1~ ~c"o I _ sJ o ool s[L=····=···==o=.o~ol ’ 0 · 00

2c. · ~:~~e~oster ~-~e-~-~~~-~-~:==~-~i~ -s- --·- ’ ~I __ o~I 2d. Family Foster Care Maintenance only ’ I 0 I

“===-” 2e. Family Foster Care - Children receiving maintenance ·,. I 8 ,’

and basic activities payments; independent living ~—~

______ ,~Y~-e~?!.~!E’.:~~=~-=.~~– 2t. j Community - Based Services

s;:::I :::=::::::::=:o.=:oo~I __ 1 …:s_I;.: ===o=:.ool

sLl=····=·-··=·=o=.oo,.I ; sL~=—=–==o=.o='ol_

'0.00

0.00

sl 56135.ool sl 15000.ool '11,13s.oo

36,395.00

http://www.csa.virginia.gov/supp/editmaimequest.cfm?fips=l67&userid=450&locality=R… 4/25/2017

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST Page 1 of 3

Skip to Content Agencies | Governor Search Virginia. Gov

gene,

2S bw

ContactUs (OSA REPORTING—-SUPPLEMERTAL ALLOCATION REQUEST—FY17

CSA Supplemental Allocation Request Form—FY17

OnTE si, 2097 Pesuccay : 67 Pagel, Sere 0:04 : a conmacr Fam eso

season - TELEPHONE as ee93001

are 2

We certify that the information provided in this request for @ supplemental allocation is accurate, and that the costs within the request were unanticipated and are required costs for specific mandated children pursuant to Section 2.2-5211.C of the Comprehensive Services Act. All cases have been assessed, where required, by the Family Assessment and Planning Team and comply with the provisions of the Code of Virginia, the CSA Manual, and the Appropriations Act.

‘THIS REQUEST IS FOR FISCAL YEAR FY17

Case Count Actual FYAT Projected Tota @ Expenditures ‘Aadationst FY Detual Projected H cH Expenditures Prin @ Expenditures

“Lac Seninces esioeiad 1h Fosm Cae Ne carn une ioid E——By

. % =

_ Rareements DSS Nencustdil Agreements . Le {er Eduostonal Snces - Congrogate Care Tel «{-a0osa00] |g 2000000) 028400

WANDATED SERVICES IRESIDENTIAL === 88SSS*C«S TED 655,478.00

| SUBTOTAL

se.thouph te and1e) ee 7 oe

“OTHER MANDATED SERVICES a a — 2a, | Treatment Foste Care VE (a2) assasiog) [—a7onon.00] || esseavoo

Jat Treatment Foster Care C2

Tad) Taine Foster Gao CSA Paral geome | 5] ae

2500000] 292808.00,

2 | Speeaes Foster Care —V.E;Commaiy Seed [9]

hiro receiving malnenance| | an beste acl payments: ndependeatfvng | Sipenatarangarents, a

“Bt Community Based Services 1305.00

http://www.csa.virginia.gov/supp/editmainrequest.cfm ?fips=167 &useri

=450&locality: 4/25/2017

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST

2f.1 · Community Transition Services- Direct Family -~-~rvic~-~ … ~?_!ra~siti~~ from R.:~idential to Community

2g. Special Education Private Day Placement

2h. Wrap-Around Services for Students /Vith Disabilities

2i. Psychiatric Hospitals/Crisis Stabilization Units

!I. SUBTOTAL 166 (Sum of lines

_ _ ~::?~+2~1 + ?~?+ 2b+ ?~1+ 2c:?? ~2e+2f+2f1 + ?9~-~~-+.?!l 111. Less Projected Refunds for the Fiscal Year:

JV. Net Estimated Mandated Expenditures for the Fiscal Year: Line 11.-Line Ill.

Comments:

551

01 oi 0

sLI -~26~39~5~.o~ol s LI --“1 o’-‘-o-’-'oo”“'.o”"ol

sLI ___ o_.o~ol s LI ___ o_.o__,ol

$ 0 co $ 0.00

s LI ___ o_.o__,o I s LI ___ o_.o__,ol 1,562,041.00 269,500.00

… -… -… -… -… -… _-:::::::-,===~=~-=~~~

Page 2 of3

0,00

0.00

0,00

1,831,541.00

s LI ~,._65’-‘-o-’-‘oo–’.o-"'o I 1,766,541.00

Effective with fiscal year 2008 supplemental requests, any locality whose projected mandated spending in fiscal year 2017 will exceed their fiscal year 2016 actual expenses by more than 10% is required to include a statement in the comment portion of the supplement indicating the reason(s) for the increase.

CSA Supplemental Allocation Request Form-FY17 DATE

FIPSILOCAL!TY

CONTACT PERSON

167 - Russell Base Rate: 0.1894

Pam Hendrickson-Wimmer

TELEPHONE 276 889-3031

E-MAIL ADDRESS

REPORT# 2

THIS REQUEST IS FOR FISCAL YEAR FY17

Rate Local Share State Share Totals A. . Current Total Pool Allocation:

Total dollar amount of pool funds a!!ocated for FY17 which includes . initial-allocation and any approved supplemental allocations. : This includes mandated and non-mandated pool funds available.

" … 1.~.i~!-~"l. ~~.?-~~.~!“o~ .: … ~~~~~~.6-·.~·°” … ,. S~ppl~ments -~~9:~.:–~-~-~!.~.~~.:'!~.-- ·-· _

329,672.22

B. Current Non-Mandated Protected Amount: , 0.1894 5,936.74

–~-· Tot~l.~~l!.~r am~~~-~ … ~!.:~L~~t:i:~-~~~~~:.d … P!~.~ected fun~_: f:=>r FY1?:

C, Projected Non-Mandated Costs for FY17: 0.2367 . 0.00 Amount of Actual plus Projected Non-Mandated expenditures for FY17.

'(RESIDENTIAL/CONGREGATE CARE)

·- … _ •

–~-::. Pool … ~-~~.~ … §~e:~~~~~E.:.~-~=~.?~.:_~~~-!~: … C1. i Projected Non-Mandated Costs for FY17: . 0.0947 2,968.37

Amount of Actual plus Projected Non-Mandated expenditures for FY17. (COMMUNITY BASED)

— -=-~?!__'…~-~!~~!!.~~-=i:?!i: -~?'.“”. 3_ . D. · Unused Non-Mandated Protected Funds Available: 2,968.37

,_. _ J~~n-~."~.=.~.~~: … g,~-~!.~:.~~ t … E. i Mandated Funds Available: 326,703.85

i This number represents the existing allocated funds available for the mandated population.

-~—J~i!1_e"·~-~= .~ … -i:.~i~ pl F. i Net Projected Mandated Expenditures Needed for the Fiscal Year:

: This number should be the actual mandated total dollar amount that ! your locati!y projects that it will need to pay for actual mandated

1,338,972.25 1,668,644.47

·------·····------------- -

25,408.26 $1 31345.ool 0.00 sl o.ool

28,376.63 sl 31345.ool

-2,968.37 0.00

1,310,595.62 1,637,299.47

1,766,541.00

http://www.csa.virginia.gov/supp/editmainrequest.cfm?fips= 167 &userid=450&locality=R… 4/25/2017

Tim Lovelace Highlight

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST Page 2 of 3

343 Gann Tan Savio one Fa oe

‘Services 0 Transtion rom Residential to Community § 7 ‘a, pul cnn Prt Dy Parone am oe “Wain Ses ein Danes Gy a0 2 Poles opments gpa) : 1 cubrorat fe tshnaaioe Cason

Sortie

Ee Sevan ans zezcene svat vaqeneay

_Less Projacted Refunds for the Fiscal Year: ™, ~ ~

rete cones 1

Effective wit fect year 2008 cuppiamantal requests, any locally whose projected mandated spending in fiscal year 2017 wil exczed thar fiscal year 2016 actual ‘expanses by more han 10% i requredto elude a Statement the commen potion othe soploment seating te Feason(s) ore Wereass

CSA Supplemental Allocation Request Form—FY17

Fee panei veer igor ?

We certify that the information provided in this request for a supplemental allocation is accurate, and that the costs within the request were unanticipated and are required costs for specific mandated children pursuant to Section 2.2-5211.C of the Comprehensive Services Act, All cases have been assessed, where required, by the Family Assessment and Planning Team and comply with the provisions of the Code of Virginia, the CSA Manual, and the Appropriations Act.

sent Total Poel Alocaion: ‘ola dase aro of pool ands aoceted for FY17 which ineudes {babatpeation and any approved supplement! allocatons.

‘This nctadae mandated and non-mancated poo tunes avail, Int Aleation: 736,606.00" Supploments Aacod 601 98.47

Carey Non tanta Projects Anune ster seiane aaotze See poeod ngs o[sis60q)

3 “Prete Nontancte Covi for FT aie 200 ee ‘Amount of Actusl plus Projected Non-Mandated expenditures for FY’17. $|

{RESDENTIALICONGREGATE CARE) _ Ste Pool Fund Expencitures Report - Ro

‘Ci Projected Non.fandated Costs for FY. ganar 2,968.37 ‘Amount of Actual pus Projected Non Mandates expenctures for sL_31945.09) FYI7. (COMWUNITY BASED)

‘See Pool Fund Expenditures Roport Row 3

| Unused Non-tlandated Protected Fund Available: ).

Une €-Lin

Mandated Funds Avalabie:

| This number rpceeens Ine esting atocae funds evaable forthe mandates popaation,

(tie

Net Proje

{This member sul be the actual mansaed lta dona amount tht

{you ost poece tat wa ned to pay for atl mandates

http://www.csa.virginia.gov/supp/editmainrequest.cfm?fip: R… 4/25/2017

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST

H. Other mandated - neutral rate (Su.m of lines 1e+2a+2a1 +~a2+2b+2b1+2d+2e+2g+2h+2i}

l. Other mandated - 50% Jess

. (~um o! !i~es -~~__:~+~f!2-… _ J. Total Estimated FY17 Expenditures

·- .J~-~~-_?~~~:s~~~~-~-~gh !.) K. . '"~:s.~—~E~)-~~~:~ .~:!~~-~-= f?r __ the -~isc~I Year

L. Supplemental Allocation Funds Requested (Additional Mandated Funds Needed): ---=-~-Lin_~ K-~in_eA+Une ~+Line_~!)

IMPORTANT!

0.2367

0.1894

0.0947

0.1894

-~-~~.! ~'.~7 . ~?_9,~0~.4~ 263,251.98 1, 126,674.02

3,446.61 32,948.39

·- ~- - ··— … 362,614.16 1,468,926.84

… ---------

12,311.00 52,689.00

23,599.31 105,642.22

Page 3 of3

~?5,~~~~00 1,389,926.00

36,395.00

1,831,541.00

65,000.00

129,241.53

All signatures indicated on the cover page are required. Documentation must be submitted demonstrating that the supp!ementa! allocation being requested is only for mandated {or “sum sufficient”) children, and that reasonable projections have been made to estimate the amount of funds needed.

L Calculate Repoi] [ __ Pend Report J L_~ubmit Re~!

YOU Must calculate your rE!po~ before_ submitting

CPMT CHAIRMAN:

CITY/COUNTY ADMINISTRATOR:

Name

CPMT FISCAL AGENT:

. .•.•… -----·-· …•… … … … f·· .


Address 

Date 

··············y;isl?i°T __ , 
•. ___ -·--·- --=o-=c=oo=.;c-~. •. e._1f;[;t;j __ <f__~~H..'f!X. -~- /)~1:,. <ft f{~':f.'1!..;. '!.~.':!. .• 

Date ' E-Mail Address 

Phone 

The Office of Children's Services.© 2015 

1604 Santa Rosa Road, Ste 137. Richmond. VA 23229 

Phone (804) 662-9815 Fax {804) 662-9831 

Please direct questions and comments concerning this website to [email protected] ©Children's Services Act, Commonwealth of Virginia 1Neb Policy 

http://www.csa.virginia.gov/supp/editmainrequest.cfin?fips= 167 &userid=450&locality= R... 4/25/2017 

Tim Lovelace
Highlight

Tim Lovelace
Highlight

Tim Lovelace
Highlight

CSA SUPPLEMENTAL ALLOCATION REQUEST MAIN REQUEST Page 3 of 3

expenses incued trough the end of une 20, 2017. (em Line)
._ Congregate Care (Surf ines tate)

o.ee7 s5.e18s7 _soasneay __40s.z2000,

8 0.1804" 253,261.08 rzme7a02  4.388,028.00
t 0.08e7 3.40884 32,948.39 38,395.00 .
4 SO sezgtaisGaanezeas 451.
(Gum of nae 6. tvough t)
1e__Less Projects Rotunds forthe lal Year 2.4800 72344.00 sap0a.00 ‘55,000.00 :
t : ‘ossanze  az02.88
__ Mine Line Ktinenstine Cane G1)
PORTANT

Al sgnstures insted on the cover cape are requites, Docuentation muse submited derronsting tale suptement locaton being requested i only
for mandated (or"sum sufsnt') oe, and that reasonable peojecins have beeh rede oesinete the anu of unas needed,

[[Celetise Repot | [PendRepo | [Submit Report]

‘YOU Must calculate your report before submitting

“CPMT CHAIRMAN:

exkny esinye eB ST 2 wee

r Date

“he Otfce of Cntaron's Series: 2015,
604 Sana Rosa Road, Ste 197. Rlehmons. VA 28228
Phone (808) 652.9018 Fax (04) 852-0854
iaase deci quostans and comments concerning his wobstofo cs. offices viina gov © Chen's Garis Act, Commanweah of Vig Wh Pokey

http:/Awww.csa.virginia.gov/supp/editmainrequest,cfm?fips=1 67 &useric

450&locality=R... 4/25/2017




HONAKER HIGH SCHOOL

"Anthony L. Bush, Principal
Allison Steele, Assistant Principal
Kathleen Hess, Secretary

Lisa H, McGlothlin, Secretary

April 12, 2017

Board of Supervisors:

We are very proud and excited to inform you that we have the
honor of having five students from Honaker High School qualify
for the FBLA National Leadership Conference in Anaheim,
California. Madison Davis, Dru-Ann Harris, Hunter Eaton, Peyton
Johnson, and Mason Phillips, along with their advisor, will be
representing Honaker High School, Russell County, and the State
of Virginia on June 27, 2017 through July 3, 2017 in three
separate business competitions.

As you may know, taking these students and advisors, will be
quite expensive. We would love to have your support to help
finance this once-in-a lifetime trip for our students on the
national stage. Total required expenses are approximately
$12,500.00. This figure includes registration, travel, lodging
and meals. We would be happy to provide a breakdown of estimated
expenses if requested.

This would be almost $2,100.00 per student and advisor just for
the basic trip to the competition. Will you please consider
supporting our students and help fund this amazing opportiinity?

Thank you for your continued support and consideration of our
request.

Sincerely,

og eo

Principal

P.O, Box 764+ 1795 Thompson Creck Road + Honaker, Virginia 24260
(276) 873-6363 * FAX (276) 873-7252
e-mail [email protected]





TOWN OF CLEVELAND

6654 CLEVELAND ROAD
CLEVELAND, VA 24225
TEL: (276) 889-4365 FAX: (276) 889-4365
EMAIL: townofclevelandv: il.com WEBSITE: CLEVELANDVA,COM,

March 14, 2017

Steve Breeding
Board of Supervisors
Lebanon, VA 24266

Dear Steve,

The Town of Cleveland has been presented with a great opportunity to work with DCR in developing a
walking trial located near the “Tank Hollow Falls” otherwise known as the “Town Falls”. Currently, there
are four privately owned lots near the falls that are needed to construct a required handicap parking
area, The owner is willing to sell the four lots to the Town of Cleveland for a reduced price of $4000. We
checked on different options to acquire the property and found that if OCR purchases the property it
could take up to two years to finish the property acquisition. Due to the time restraints provided by the
«grant funding to fully complete the project, this is not an option. DCR approached Cleveland to ask that
‘we purchase the property, and then DCR has agreed to lease sald property for 4 year paying two
payments of $2000 to the Town of Cleveland six months apart. This would allow DCR to begin
construction to meet the required provision of the grant funding and begin construction. Cleveland does
‘not have the funds to purchase the required property; therefore, we would like to ask the county to loan
the Town of Cleveland $4000 until we receive payment from OCR. Upon the receipt of each of the two
$2000 payments from DCR, we will forward the money to the county to repay our obligation.

The Town of Cleveland would appreciate your help with this matter.
Attached please find the proposal presented by DCR.
Sincerely,

Jennifer 8. Chumbley
Mayor, Town of Cleveland





TEMPORARY USE AGREEMENT

‘This TEMPORARY USE AGREEMENT (the "Agreement") is dated the S22 day of
3, 2017, by and botween City of Cleveland; hereinafter referred to as the “City” and
NWEALTH OF VIRGINIA, DEPARTMENT OF

‘CONSERVATION AND RECREATION, hereinafter referred to as DCR”.

WITNESSETH,

‘The City, having ownership of a certain propeity located within the city limits of Cleveland
(Russell County, Virginia), known as the “Dotson tract” hereby allows the DCR to use the certain
‘property to help with vehicle and equipnient parking to build trails and improve the adjacent Property
‘knowin as Cleveltind Barrens Natural Area Preserve.

‘The certain property is described as the "Property" herein:

“The Dotson’ tract (as described in deed book: ‘page:115LID149) which lies at the
ghd of Hall Street’in Cleveland. VA; approximately 200‘ yards north of Tank
Hollow Falls, is adjacent to the railroad tracts located'on the north side of the tract,
and is adjacent to Cleveland Barrens Natural Area Preserve located to the west of
the tact, The tract consists of approximately-2'acres with approximately 10,000
Tentable ‘square feet of flat, accessible ‘land ‘for the temporary storage of large
‘equipment including, but not limited tor tractors, skid steer loaders, implements,
‘vehicles, trailers, and various tools. This lease agreement shall-also extend to all
‘contractors of DCR that require storage space of similar equipment. It is the
intention ‘of DCR to rent the space for the amount of time that is required to
‘complete the Cleveland Barrens Trail system installation which is anticipated to
‘take one year. Rental space at this location is vital to the completion of the project.

It is:inderstood: and agreed between the parties that this use is subject to any leases,
covenants, rights, privileges or easements encumbering the Property, either presently in use or of
record:

ei ‘This Agreement shall be for aterm of one (1) year, commencing on
the ESS) day of Gs 2017, and terminating on the 22 day of {2 £255 2017.
‘This Agreement does not automatically renew.

2; Payments by Transferee: The DCR shall pay, within 30 days of the first day of this
Agreement, to. the City, the sum of Two Thousand Five Hundred Dollars ($2,500) for the first six
month period aid then another installment of Two Thousand Five Hundred Dollars ($2,500) on the
He cay of Rese 2017 for the second six months of this agreement.

(@) Unless another payment method is approved in writing by the City, all payments for
se'of the Property shall be made to City at:





(©)The City shall-retain management oversight regarding the certain property space,
and any inquiries concemin, 3 including its use and repairs thereto, shall be directed
fo ee =

3, Use of Property: The Property is to be uséd anid occupied by the DR for the purpose
of parking vehicles, equipment and temporarily: storing supplies, and for related uses agreed
upon with the City, no other uses are allowed without the express written consent of the City.

of S. inte’ and In: : The’ costs. of improvéiients;
maintenance, operations and: insurance on the Property shall be the tesponsibility of the.
‘Transferor. Transferee shall be responsible for insuring its own property.

5. Other: Conditions: This ‘Agreement is also subject to the f6llowing condition:

_@ Either party may terminate this Agreement at any time upon nitiety (90) days prior:
‘written notice to the other party with payment adjusted on a prorata basis. ‘Upon termination,
the: ‘Agrees to peacefully vacate the Property and to deliver the Property-in the same
‘Sondition ‘as originally accepted, tiominal damage and normal wear and teat ‘excepted.

WITNESS ‘the following signatires;
‘Transferor:
CITY:OF CLEVELAND

By: Date:

Tennifer B: Chunbloy
MAYOR:
‘Transferee:

‘COMMONWEALTH OF VIRGINIA,
DEPARTMENT OF CONSERVATION AND RECREATION:

By:

‘Tom Smith OR Clyde???
Title




From: ‘atsn Jon (UDOT) <RWatsono VDOT gor>

Sent Fay pl 13,2017 958 Ane
To: Lester Lona

ce Bachan (YOOT)

Subject Fal County Revie Sharing ~ uate wane
Importance it

Lonzo,

Per our conversations on transfers of CST Revenue Sharing Funds to fund the Morning Star and Clinch Mountain Road
projects, below is what we need to do the transfers. If you concur with his email that will be all that we need. Or, if you would
like to have the Board pass a resolution that’s fine and I can help prepare it, but that is not required for the transfers by VDOT.

Below are balances of completed Revenue Sharing funded projects in Russell County (total surplus of $231,256) prepared by
‘Amy Frye with or PIMS section. T agree with the below as this what we had discussed and feel this is the best way to fund the
above mention projects. We would like to do transfers of the surplus funds to cover the deficits on the completed projects listed
below (total deficits $60,286) and fund a shortfall to UPC_ 108759 ($170,970 — Various Route Rural Rustic project FY17) which
‘would allow the construction of another Rural Rustic Route (Clinch Mountain Road) that was planned to be accomplished under
that UPC. Please let me know if you coneur with these transfers.

UPC 108303 $7,802 surplus

UPC 108307 $35,935 surplus
UPC 106736 $18,107 surplus
UPC 104792 $24,483 surplus
UPC 106858 $33,128 surplus
UPC 106769 $20,358 surplus
UPC 105661 $36,721 surplus

UPC 108288 $54,722 surplus
$231,256

UPC 108307 $12,982 deficit
UPC 108380 $22,824 deficit
UPC 108368 $15,380 deficit
UPC 106925 $9,100 deficit
$60,286

John RB Union

Residency Administrator I Virginia Department of Transportation I Lebanon Residency
Buchanan, Russell, & Tazewell Counties | 276) 889-7601 [email protected]
PO Box 127 Lebanon VA 24266 (mail) | 1067 Fincastle Road Lebanon VA 24266 (shipping)

Don't be Virginia's next fatality! Buckle Up

WDOT sree





isi Brett

‘county: Russet County

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Page 2 of 2




COMMONWEALTH of VIRGINIA

Department of Criminal Justice Services 4100 Benk street

Francine C. Ecker Richmond, Vginia 23278
Director eos) 786-4000
March 27, 2017 ‘TDD (€04) 785-8732

Mr. Lonzo Lester
County Administrator
Russell County

P.O, Box 1208

Lebanon, VA 24266-1208

Title: Byme Justice Assistance Grant, 17-S1173LO16

Dear Mr. Lester:

‘The Byme Justice Assistance Grant Program (JAG) makes federal funds available to localities to help support their
efforts to reduce crime and improve public safety. The Department of Criminal Justice Services has bear designated to

Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions, To
indicate your acceptance of the award and conditions, please complete and sign the award acceptance ond rotors ian Janice
Toady, General Administration Manager I, Office of Grants Management, at the Department of Criminal Justice Seraiece
(DCIS), Please review the conditions carefully; as they include specific requirements about how the grant funds must be
Prantged once you receive them. We are required to provide the entie federal portion of your award in one distinc
Please refer to the enclosed “Post Award Instructions and Reporting Requirements” for details on how te request funds
using our online Grants Management Information System (GMIS). All financlal reports and request for funds must be
submitted through GMIS,

1 eruet #0 complete the award acceptance, you must also provide information on how your locality will use the
awarded federal funds. Instructions are attached.

We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your |
Projkets Success, If you have any questions, please contact Shellie Evers at (804) 678-8093. or by email at |
[email protected].

Sincerely,

oe ae

Francine C, Ecker
Director

Enclosures

ce: The Hon, Steve Dye, Shei
Mr. Rick Thompson, Treasurer
Ms. Shellie Bvers, DCJS Monitor

Jina even

ioe sie Sarees Board - Connie an Tang = Aton Carte en

ee ren create cout haies Ses nite cee hee Pear
‘eeary Cortes on Sean anf Banete cee = Pree Sey Senos Ae Berd

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Department of Criminal Justice Services
1100 Bank Street, 12" Floor, Richmond, VA_23219

Byrne Justice Assistance Grant Statement of Awa rd/Acceptance

Subgrantee: County of Russell

Date: March 27, 2017
Grant No: 17-S1173LO16

Grant Period:
April 1, 2017— December 31, 2017

Project Director Project Administrator Finance Officer
The Hon, Steve Dye Mr. Lonzo Lester Mr. Rick Thompson
Sheriff County Administrator ‘Treasurer
Russell County Sheriff's Office Russell County Russell County
P.O. Box 338 P.O. Box 1208 P.O. Box 121

Lebanon, VA 24266-0338 Lebanon, VA 24266-1208 Lebanon, VA 24266-0121

Phone No: (276) 889-8287

Phone No: (276) 889-8000 Phone No: (276) 889-8028
Federal ‘Subgrantee Cash Match TOTAL

TOTAL PROJECT $2,334 $259 $2,593

This grant is subject to all rules, regulations, and special conditions included in this award,
a
Francine C. Beker, Director
Please provide the information requested below. See attached instructions for completing the award acceptance. Enter the

amount of Federal funds you plan to spend in each category below. The total of Federal funds entered must equal the total of
Federal funds awarded in this grant. Please round to the nearest dollar.

Purpose Areas Federal Category
Amount
1. Law Enforcement
a, Hiring $ # Current Officers
b. Overtime $ # Officers to Hire
¢. Equipment: # Current Support Personnel
(1) Traditional Law Enforcement Equipment | $ # Support Personnel to Hire
(2) Information Technology 5 Sworn Civilian
2. Prosecution & Courts $
3. Prevention & Edueation $
4, Corrections & Community Corrections $
5. Drug Treatment $

6. Planning, Education & Technology Improvement | §

The undersigned, having received the Statement of Grant Award/Acceptanee and the Conditions attached thereto, does hereby
accept this grant and agree to the conditions pertaining thereto, this day of 520,

Signature of Project Administrator: Title:





PREPARED BY:

hatin Law Firm, 2,

Post Office Box 1210

Lebanon, VA. 24266
(276) 899-0143

RESOLUTION OF THE RUSSELL COUNTY SCHOGL BOARD CONVEYING
THE PROPERTY LOCATED AT THE CORNER OF EAST MAIN STREET AND:
NORTH MILL STREET COMMONLY KNOWN AS 89 EAST MAIN STREET,
LEBANON, VIRGINIA 24266 TO THE RUSSELL COUNTY BOARD OF
SUPERVISORS

WHEREAS, at its regular meeting on April 13. 2017, the School Board of Russell
County adopted a resolution declaring the building and real property located at 89 East
Main Street, Lebanon, Virginia 24266 to be surplus pursuant to Va. Code Ann, § 22.1-129
of the Code of Virginia, as amended and directing the Division Superintendent to record
the attested Resolution, along with the deed to the building and real property located at 89

East Main Street, Lebanon, Virginia 24266,

WHEREAS, the Resolution was signed by the Chairman of the Russell County
School Board, Donald Ramey, and was attested to by the Clerk of the School Board.

Tammy Gilbert, and was filed with the Clerk of the Circuit Court of Russell County: and

WHEREAS, the deed to the building and real property of 89 East Main Street.
Lebanon, Virginia 24266, dated and signed on April 13, 2017 by the Chairman of the
Russell County Schoo] Board, Donald Ramey, was filed with the Clerk of the Circuit Court

of Russell County on April 17. 2017;

WHEREAS, the Russel] County School Board wishes to ratify the actions of the
Chairman in signing the Resolution and the Deed and the Clerk in attesting to the

Resolution,

NOW, THEREFORE, BE IT RESOLVED by the Russe! County School Board the

actions of its Chairman, Donald Ramey, in signing the Resolution and Deed and of its





PREPARED BY:

CChafin Law Firm, 2,

Post Office Box 1210

Lebanon, VA 24266
(276) 809.0143

Clerk. Tammy Gilbert, in attesting to the Resolution are hereby ratified and adopted as

actions by and on behalf of the Russell County School Board; and

BE IT FURTHER RESOLVED that the Chairman of the Russell County School
Board, Donald Ramey, is hereby authorized to sign this Resolution and the Clerk, Tammy
Gilbert, is hereby authorized to attest to the Chairman's signature and to this Resolution:

and

BE IT FURTHER RESOLVED that attested ies of this Resolution be filed with

the Clerk of the Circuit Court of Russell County and with the County Administrator of

Russell County.

fi 2d, Name”
~~ Dongif Ramey, Chairman M4

BaGsell County School Bofrd
!

ATTEST: ;

\

~ ibyut
Tammy Gfibert, Clerk

Russell County Schoo! Board

State of Virginia
County of Russell, to wit

The foregoing Resolution was acknowledged before me by Donald Ramey,
Chairman of the Russell County Schao! Board and attested to by Tammy Gilbert, Clerk of
the Russell County School board this 3** day of April, 2017

Pre oS lhe ot





PREPARED BY:

hatin Law Firm, 2.6,

Post Office Box 1210

Lebanon, VA. 28266
(276) a90-0143,

Prepared by M. Katherine Patton VSB #80262
Tax Map No. 104R 754
Exempt from recordation taxes pursuant fo Section 58.1-811D

THIS QUITCLAIM DEED OF GIFT, made and entered into this the 13th day
of April, 2017, by and between THE SCHOOL BOARD OF RUSSELL COUNTY,
VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor,
and RUSSELL COUNTY, VIRGINIA, a political subdivision of the
Commonwealth of Virginia, Grantee, whose address is P.O. Box 1208, Lebanon,
VA 24266:

WITNESSETH:

THAT FOR no monetary consideration, and as a gift only, the Grantor does
hereby quitclaim, release, grant and convey unto the Grantee any and all right, title
and interest it may possess in and to the following described real estate:

All those certain lots or parcels of land, together with the
improvements thereon, situate, lying and being in the Town of
Lebanon, Russell County, Virginia, and being described as Lots
Nos. 1 and 2 on the plan and map of the Town of Lebanon, and
which said lots are bounded on the south by Main Street, on the east
by Mill Avenue, on the north by Russell Street, and on the west by
an alley running between the property herein described and the
Russell County Court House.

AND BEING the same property conveyed unto the County
School Board of Russell County, Virginia, from Rowland H. Burns
and Betsy H. Burns, husband and wife, by Deed dated March 14,
1969, of record in the Circuit Court Clerk’s Office of Russell County,
Virginia, in Deed Book 213, at page 347

There is EXCEPTED from this conveyance that certain 0.37
acre portion of said property which was conveyed unto the Russell
County Board of Supervisors by Deed dated June 5, 1997, of record
in the Circuit Court Clerk’s Office of Russell County, Virginia, in Deed
Book 463, at page 347





PREPARED BY:

CChafin Law Firm, P.

Post Office Box 1210

Lebanon, VA 24268
(276) 999-0143,

This conveyance is made subject to all conditions, easements, restrictions
and rights of way of record on said property, if any, to the extent they are binding
on the Grantor and the property herein conveyed,

This Deed has been prepared without the benefit of a title examination.
Preparer makes no representation as to the status of same.

WITNESS the following signature and seal

THE SCHOOL BOARD OF RUSSELL
COUNTY, VIRGINIA, A

Political Subdivision of the
Commonwealth of Virginia

che SEAL)
‘pena > RAMEY, Chama /

By:

STATE OF VIRGINIA
COUNTY OF RUSSELL, to-wit:

|, a Notary Public in and for the County and State aforesaid, do hereby
certify that DONALD RAMEY, Chairman and duly authorized agent of the
School Board of Russell County, Virginia, a political subdivision of the
Commonwealth of Virginia, who is personally known by me or whose identity
was proven to me by photographic evidence, whose signature appears on the
foregoing instrument on behalf of said entity, has personally acknowledged the
same before me in my County and State aforesaid, this | 3% day of

b Adend , 2017,

My Commission expires fe) 3s 35
st,

SU glen
Se,

. Mo 4 Obes
Maa. SS bbe
: Worn boas

Registration No. 74 &





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LOCATION & LODGING AGENDA

Important Notice on Group Registration
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MONTHLY BANK BALANCES.

March 31, 2017

Regular Account 2,251,202.65

Honaker Library Donations 4.93

IDA Debt Reduction 1.00

Employee Insurance 535,088.16

Employee Claims Account 7,000.00

Knox Coal Insurance Fund 414.84

Russell Co. Housing Fund. 4,424.36

School Textbook 39,351.08

Sheriff Domestic Violence 2,396.08

Sheriff Seized Assets 26,082.14

Sheriff Restitution 41,300.13

Sheriff Forfeited Assets 10,596.60

Comm Attorney Forfeited Assets 31,149.90

Federal Comm Attorney Forfeited Assets 1,030.06

Sheriff Federal Forfeited Assets 63,342.75

Comm Attorney Fed Justice Forfeited Assets 103,116.12

‘Commonwealth Attorney Abanoned Property 600.00

Sheriff Federal Justice Forfeited Assets 29,144.49

SSI Recipients 9,255.72

First Sentinel Bank 14,511.55

Bank of Honaker 38,712.49

New Peoples Bank. 319,090.64 |
Certificates of Deposit General 49,575.00
Treasurer's Money Market 3,480,938.14

Certificate of Deposit Library Donations 24,788.80
Certificates of Deposit Knox Creek Ins, 240,027.19 .
Certificate of Deposit Employee Insurance 4,056, 187,57, |
Total Cash In Bank 8,343,232.37,

Cash In Office 1,600.00

Petty Cash 100.00

TOTAL CASH 8,344,932.37





DATE March 34,2017
ACCOUNT DEBIT ‘CREDIT

Cash in Office 7,600.00
Cash in Bank $343,232.37
Petty Cash 400.00
‘General Fund 4,665,192.97
‘Sheriff In State Trip 23,376.06
‘Sheriff Dare Fund 7100.00
Sheriff Seized Assets 26,082.14
‘Sheriff Restitution 14,300.13
Sheriff Forfeited Assets 10,596.60
‘Comm Attorney Forfeited Assets 34,149.90
Federal Comm Atty Forfeit Assets 7,030.06
Honaker Library Donations 24,788.60
Russell County Housing Fund 4,424.36
‘Sheriff Federal Forfeited Assets 63,342.75
‘Sheriff Domestic Violence 2,396.08
‘Comm Attorney Abanoned Prop ‘500.00
‘Comm Attomey Fed Sustice 703,116.12
‘Sheriff Fed Justice Forfeited 29,144.49
Social Services (230,957.30)
‘Swva Asap (3,963.44)
‘Coal Road Improvement 65,299.78
CSA (415,750.29)
‘School Fund 7,634,478.92
School Food (116,796.27)
‘School Textbook 39,357.06
Regional Adult Education 286,376.62
Litter Fund Trash Pickup (10,867.26)
‘Current Credit (0.79)
‘Current Debit 14.44
Title XX 17,321.05
SSI Recipients 9,255.72
Damage Stamp Fund 2,823.98
IDA Debt Reduction 7,00
Valley Heights 38,148.75
Dante Sewer 49,575.00
‘Employee Health Insurance 7,691,275.73
Knox Coal Insurance 240,442.03
‘Employee Insurance Claims 7,000.00
‘Law Library "42,493.06
‘Special Welfare 45,587.52
Housing Fund #2 7,700.00
Russell Co Health & Fiiness 27,849.24
Cannery (36,889.49)
WIB 72,022.85
Total $344,932.37 $344,932.37





March 9, 2017

‘The Regular monthly meeting of the Industrial Development Authority of
Russell County, Virginia was held on March 9, 2017, at 5:00 P.M. at Bonanza
Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS

PRESENT: Becki Joyce, Chairman.
Roger Sword, Vice Chairman
Richard Lockridge
Ernie McFaddin, Member
Carlton Elliott, Member
Mike Hincher, Member
David Mullins, Member
Scott Gilmer, Member
Jarred Glass, Member

STAFF: Ben Chafin, Attorney
Joe Gillespie, Advisor
Lonzo Lester, Russell County Administrator

GUESTS: Tim Long, Sunset Digital
James Greer, St. Paul Block Project
Justin Honaker, Lebanon Community Fellowship
John McDaniel, Lebanon Community Fellowship

The Chairman called the meeting to order at 5:30P.M.
Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES
Upon motion made by Mike Hincher, second by Ernie McFaddin and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the minutes of February 9, 2017 meeting.

The Vote was:

Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None




Page 2
March 9, 2017

FINANCIAL REPORT
Financial report was presented by Carlton Elliott

Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
approve the Financial Report of March 9, 2017 as presented.

The Vote was:
Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D, Mullins
S. Gilmer, J. Glass

Nay: None

PUBLIC COMMENT
Justin Honaker, Pastor Lebanon Community Fellowship, presented his
church’s vision for the Lebanon area. Justin said his church had interest in
purchasing the new shell build to expand the facilities of the church. The chairman
directed the attorney to investigate the legality of transferring the buiding to an
entity such as the church.

James Greer, St. Paul Block Project, presented the funding agencies are not
willing to fund the project. The IDA board suggested he try to get the owner to
agree on an owner finance agreement.

Upon motion made by Mike Hincher, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia
tabling the application of James Greer for the purchase of St. Paul Block,

‘The Vote was:
Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None

Tim Long, Sunset Digital, presented the desire of his company to locate
offices and warehouse in the industrial park in the deal can be finalized with CPC.
Tim informed the board Sunset’s plan was an initial hire of 75 with a possible total
of 125 employees at an average of $15.00/hour.





Page 3
March 9, 2017

COMMITTEE REPORT
Cumberland Mental Health has been approved for the CIT facility.

Jarred Glass reported Cumberland Marketing has submitted a proposal for
web site maintenance.

Ernie McFaddin reported DSS & Highland Glass have met to finalize the
automatic door project.

ATTORNEY’S REPORT
Mr. Chafin reported the CIT metal health facility can be placed in the
industrial park.

OLD BUSINESS
3B Consulting has requested an extension on their agreement with VEDP
due to construction delays on their offices.

Upon motion made by Roger Sword, second by David Mullins, and duly
approved by the Industrial Development Authority of Russell County, Virginia to
apply with VEDP for a one year extension of terms on the office project for 3B
Consulting.

The Vote was:
Aye: R. Sword, C, Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None

The last report from the daycare project indicated Mrs. Potts was to check
with VSBFA on funding, however no action has been taken,

Upon motion made by Richard Lockridge, second by Ernie McFaddin, and
duly approved by the Industrial Development Authority of Russell County,
Virginia resending the land grant to Mrs. Potts in 30 days if no financing is in place
for the project.

The Vote was:

Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None





Page 4
March 9, 2017

Upon motion made by Roger Sword, second by Richard Lockridge, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing a letter be sent informing Cumberland Metal Health the IDA intends to
grant a 1 acre +/- lot for the purpose of an intake facility.

The Vote was:

Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None

CLOSED SESSION
Upon motion made by Mike Hincher, second by Erie McFaddin and duly
approved by the Industrial Development Authority of Russell County, Virginia to
g0 into Closed Session as permitted by, VA Code #2.2-3711 (3) Property
(5) Prospective unannounced industry (7) Legal Counsel.

‘The Vote was:
Aye: R. Sword, C, Elliott, B. McFaddin, R. Lockridge, M. Hincher, D, Mullins
S. Gilmer, J. Glass

Nay: None

RECONVENE TO PUBLIC SESSION
Upon motion made by Roger Sword, second by Mike Hincher, and duly
approved by The Industrial Development Authority of Russell County, Virginia,
the Chairman called the meeting back into regular session and requested the
“Certification Motion after reconvening in Public Session”.

‘The Vote was:
Aye: R. Sword, C, Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins
S. Gilmer, J. Glass

Nay: None

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION
The Industrial Development Authority of Russell County, Virginia hereby
certifies that, in the closed session just concluded, nothing was discussed except
the matter or matters (1) specifically identified in the motion to convene in closed
session and (2) lawfully permitted to be so discussed under the provision of the
Virginia Freedom of Information Act cited in that motion.
The Roll Vote Was:





Page 5
March 9, 2017

Becki Joyce Yes Erie McFaddin Yes
Carlton Elliott Yes Davis Mullins Yes
Scott Gilmer Yes Roger Sword Yes
Mike Hincher Yes Richard Lockridge Yes
Jarred Glass ‘Yes

MOTION FROM CLOSED SESSION
Upon motion made by David Mullins, second by Ernie McFaddin, and duly
approved by the Industrial Development Authority of Russell County, Virginia
authorizing Ernie McFaddin to proceed with application to the Tobacco
Commission for the Veterinarian project.

The Vote was:
Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D. Mullins

S. Gilmer, J. Glass
Nay: None

Mr. Chafin presented how industrial/economic package are brought in
fruition. Mr. Chafin explained most of the meetings with prospected clients
consist of only one or two representative from the IDA and the attorney. Many of
the proposals have to remain flexible until the deal is closed. Nondisclosure is a
key element of any project.

ADJOURNMENT

Upon motion made by Roger Sword, second by Mike Hincher, and duly

approved by the Industrial Development Authority of Russell County, Virginia
adjourning this meeting at 9:45 PM.

The Vote was:
Aye: R. Sword, C. Elliott, E. McFaddin, R. Lockridge, M. Hincher, D, Mullins

S. Gilmer, J. Glass
Nay: None





Call to Order
Welcome

RUSSELL COUNTY PS.A.
‘Monthly Meeting - The Board of Director

Aprit

17,2017

AGENDA

Visitors: Rita Baker & Danny Stanley with T&L

1
2.

3

4, Pledge of Allegianoe
5, Minutes of March, 2017
6.

Financial Report — Harvey Fart

General Acct (Register: 1010) Mar, 2017 | Check # [19211 _[ 19296 TAA28.77
Environmental Waste Acct, (Register 1060) Feb. 2017 {| Cheok # | 120 121 125,005.81
‘Long Term Operating Debt Acct Feb. 2017 _| Check # 1103 747.94

7. Profit & Loss __ Review. —__—_

8. Water Loss Review

9. Past due Water Customers Review
PROGRESS REPORT ON WATER PROJECTS:

1. Rt. 656 East Extension project started Sept, 2016 — progression along

New Business:

A. Review Budget—Tabled until April , 2017 Meeting

B.

Old Business:

Meeting Adjourned —Next board meeting May 15, 2017 - 6:00 pm ~ 137 Highlands Dr. Lebanon, VA.

L2b-1 9200/2008d 92-1

(Government Center)

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RUSSELL COUNTY PUBLIC SERVICE AUTHORITY
Monthly Meeting of the Board of Directors

March 20, 2017,

MEMBERS PRESENT MEMBERS ABSENT

Carter MeGlothlin
Clifford Hess

Donnie Christian

Larry MeGlothtin

Steve Newberry

James Kiser

Harvey Hart

Visitor's: Rita Baker and Danny Stanley with T&L

Meeting called to order by Carter McGlothlin at 5:45 pan.

Prayer: Donnie Christian

Pledge of Allegiance: Clifford Hess

Minutes — February, 2017 reviewed by Board — Motion approved by Donnie Christian , second
by Clifford Hess, Passed Yes-5 —No-0

Adjournment — Motion made by Clifford Hess, second by Steve Newberry at 6:30 pm

Financial Report:
Financial Report given by Harvey Hart.
Motion to approve by Clifford Hess, second by Donnie Christian - Motion passed Yes-5 -No-0

Amendments to Agenda:

Operations Acet Feb. 2017 Check# [19130 19211
Environmental Waste Acct. _| Feb. 2017 Check [120 121
Long Term Debt Acct Feb. 2017 Check # 1103
REVIEWED:

CHECKS: — Given by Harvey Hart - Reviewed by Board
PROFIT AND LOSS: — Given by Harvey Hart — Reviewed by Board
WATER LOSS: - Given by Harvey Hart — Reviewed by Board
PAST DUE ACCT: — Reviewed by Board

PROJECT UPDATE:

Route 656 East Extension — Project started and progressing along
L-Pearl Radio Read Meters — Installing meters

Fincastle Project to start after 656 is completed
L2b-d 9200/20004 92-1 100-166-912 Sd °0O TT@SSNY-flOUd Eb!PT LT,-S2-b0.




NEW PROJECTS:
Waiting on funding:

Fincastle

Route 603

Tank to Arrowhead Subdivision
Russell County Trash Sites

NEW BUSINESS:
Board discussed overtime for employees.

Reviewed Budget — tabled till next meeting 04/17/17

OLD BUSINESS:

Next Board meeting April 17, 2017 6:00 p m— 137 Highlands Dr Lebanon, VA

Carter McGlothlin.
Chairman RCPSA_

‘L2-4 9200/7008d €92-L TOZO-T66-9L2,

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MARCH 16, 2017

Aregular monthly meeting of the Castlewood Water & Sewage Authority Board of Directors was
held at the Castlewood Water Authority Building in St Paul, Virginia on Thursday March 16, 2017,

PRESENT: ABSENT:
Darrell Johnson, Chairman

Bill Wampler, Vice Chairman

Gary Dotson, Secretary / Treasurer

Jamie Kiser, Member
Darrell Puckett, Member
Bradiey Patton, Member
Joshua Fields
Crossroads

Stephen Mullins, Counsel
Mike Owens

Christina Rose

Called to order by Darrell Johnson, Chairman @ 6:00 P.M.
Gary Dotson led the prayer, Darrell Johnson followed with the Pledge of Allegiance.

APPROVAL OF BOARD MEETING AGENDA
Motion

Motion by James Kiser, member, and second by, Gary Dotson, member and duly approved by all
Board of Directors to approve the agenda with the addition of executive session.
AYE: Darrell johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, Bill Wampler.
NAY: None

PUBLIC COMMENTS

Gone Couch and Grandson Ben Couch came before the authority to request an adjustment on

water bill for rental property. After researching the account by Christina Rose, it was decided that
no adjustment be given,

CROSS ROADS
i. Service Meters/Master Meters/SCADA - Approximately 200 service meters remaining to
be installed, mainly the areas along Mew Road.

2, Dante to St. Paul Sewer - VMRC JPA permit application has been completed and

received. Railroad permit agreements have been received from CSX. We have preliminary plans for
the force main line from Dante to St. Paul and our sub-consultant will be finished next week on the
gravity portion, PER amendment has been submitted to DEQ, awaiting approval.

3. Castlewood Sewer (Westview) - Still working on obtaining the last few easements, Stephen will
Submit his pretiminary title opinion for the pump station property to RD tomorrow. We previously
submitted our opinion on permits and Stevens narrative opinion on rights-of-way to RD last week
Hope to advertise for construction once RD authorizes it, expected any day.

4, Castlewood Sewer (Phase 1B) - We plan to target the areas in Couch's Bottom, Greystone and
Memorial Drive in the next couple months for interest,

5. Lake Bonaventure to South Clinchfield Line Replacement - ‘inalizing plans for preparation af
materials list. Josh will excavate the ends of the casing pipe at the road crossing near the
intersection to install gate valves. We received the categorical exclusion on the environmental

Q





APPROVAL OF ACCOUNTS RECEIVEABLE
Motion

Motion made by james Kiser, member, and second by Gary Dotson, member, and duly approved
by all Board of Directors to approve accounts receivable for February 2017.
AYE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, Bill Wampler.
NAY: None

CLOSED SESSION
Motion

Motion made by James Kiser, second by Gary Dotson, and duly approved by all Board of Directors
pursuant to 2.2-3711 of the Virginia Code to go into closed session at 7:25 p.m. to discuss the
following exempt purposes: A1-Personnel.

Al-Discussion , consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplines, or resignation of
Specific public officers, appointees, or employees of any public hody; and evaluation of performace
of departments or schools of public institutions of higher education where such evaluation willl
necessarily involve discussion of the performance of specific individuals. Any teacher shall be
permitted to be present dur ‘ing a closed meeting in which there is a discusion or consideration of a
disciplinary matter that involves the teacher and some student and the student involved in the
rauer is present, provided the teacher make a written request to be present to the presiding
officer of the appropriate board.

AYE; Darrell Johnson, Gary Dotson, james
NAY: None

+, Bradley Patton, Darrell Puckett, Bill Wampler

INT! x) LE
sree meeting was not adjourned. Motion made by Darrell Puckett, member and second by Gary

Dotson, member and duly approved by all board members @ 8:35 p.m. to continue this meeting on
March 23, 2017 @ 6:00 P.M,

Ali: Darrell johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett, Bill Wampler.

WAY: None ? fa
_ J Lf

i





MARSHA STANLEY REVISED CONTRACT

Motion
Motion made by James Kiser, member and second by Darrell Puckett, member and duly
approved by all Board of Directors to approve a revised work contract for Marsha
Stanley.
AXE: Darrel! johnson, james Kiser, Darrell Puckett, Gary Dotson, Bradley Patton
NAY: None

ADJOURN
‘The meeting was adjourned at 6:50 pm. Motion made by Gary Dotson, member and

second by James Kiser, member to adjourn and duly approved by all board members,

ALE: Darrell Johnson, Gary Dotson, James Kiser, Bradley Patton, Darrell Puckett

NAY: None efi

I

13





MINUTES
Russell County Tourism Committee
Regular Monthly Meeting
March 21, 2017 @ 11:30 AM
Vincent's Vineyard

Members Present: Jim Lyttle, Betsy Gilmer, Patsy Phillips, Jennifer Chumbley, Donna Meade, Ann Monk,
Guests: Heather Musick, Helen Owens, Angie Carpenter
Ex-Officio: Kim Short, Lou Ann Wallace

Meeting called to order by Jim Lyttle
Motion to approve agenda by Ann Monk, second by Betsy Gilmer, motion passed.
Motion to approve previous meeting minutes by Betsy Gilmer, second by Donna Meade, motion passed.

*No quorum present

Kim spoke about brochure distribution, reading an email from Jeff Hess about the options for
distribution through Virginia Tourism. Jeff recommends starting with Bristol, Rocky Gap and Lamsburg
welcome centers. Committee discussed placing brochures in other locations such as Heartwood, local
businesses, surrounding town halls, and allowing Heart of Appalachia to distribute at events and trade
shows.

Jim Lyttle spoke to the committee about the upcoming Charity Horseshow, he suggested using
brochures in the registration packet, since people travel from many different regions to attend the
horseshow. Jim advised the committee that the Castlewood Riding Club will be providing a free % page
ad for a tourism ad. Jim Lyttle also mentioned that some areas are using old telephone booths for
brochure racks.

By-laws will be moved to next meeting due to lack of quorum. Committee discussed attendance and
how to draft a letter to members that no longer attend meetings. Jim Lyttle advised motions are needed
for any expenditure of funds.

Kim Short and Donna Meade spoke about upcoming plans for LOVEwork unveiling, which has been
scheduled for May 20", and will be the same day as “Dinner on the Grounds” luncheon, sponsored by
Historical Society and Russell County Tourism Committee. Donna Meade discussed scheduling the
unveiling before the luncheon to ensure that everyone in attendance for the luncheon has paid
admission, Donna remined the committee that tickets for “Dinner on the Grounds��� will go on sale April
5" for $25 each and there will be limited seating; with proceeds going to the Historical Society.
Committee discussed notifying local newspapers papers such as Lebanon News, Clinch Valley Times, and
creating flyers to advertise both events. Jim Lyttle took a moment to thank Helen Owens for all the work
she has provided for this event as well as others.

Kim Short spoke about the Heart of Appalachia’s 2018 event planning, which will include an all-inclusive
travel package for older adults, and ways the tourism committee could participate by hosting an
itinerary. Committee discussed different themes like Fall, Christmas, and painting events. Kim Short will
provide a sample itinerary we can use. Lou Ann Wallace spoke about opportunities for businesses to
participate in these types of package deals.





Jim Lyttle spoke to the committee about a Virginia Governor's School and the advantages it could offer
to Southwest Virginia, He suggested the Tourism Committee draft a letter to the Board of Supervisors
asking for support.

Kim Short gave an update on the Scenic River needs. Three employees from DCR will be here the 1*
week of April to begin the scenic river study. Jeff Hess will be guiding them on the river for three days.
Holiday Inn has offered a discounted rate of $75 per night for lodging, up to five nights. Food will need
to be arranged. Lou Ann Wallace advised she would speak with the Board of Supervisors. kim advised
that the Nature Conservancy has agreed to help DCR with the process.

Kim Short spoke about “five county events” and provided the committee with a list of current local
events. Kim suggested each committee member email her five or ten events of interest. Kim spoke
about the committee forming a partnership to help grow current events in the area and add new events
aswell.

Heather Musick spoke to the committee about the Virginia Commission of the Arts grant, which assists
by providing % of the cost of entertainment. The application period is March 15" to December 1* and
reduces the cost of entertainment.

Meeting Adjourned.

‘Next regular meeting date is April 18, 2017 at Vincent's Vineyard beginning at 11:30 am.





Russell County Planning Commission

April 17, 2017

The Russell County Planning Commission met on Monday, April 17, 2017, in the
lobby of the Board of Supervisors’ Meeting Room at the Russell County
Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present
Jack Compton Don Cross Harry Ferguson
Charlie Edmonds Vice Ch. Greg Stoots Kevin Tiller Esq.
John Mason Roger Sword

Chmn. Kirby Meadows
Mark A. Mitchell
Andy Smith

Wayne Young

Chairman Meadows called the meeting to order at 6:33 p. m.
Invocation and Pledge of Allegiance given.
Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

March meeting minutes approved. Motion by Andy Smith, seconded by John
Mason.





New Business

Guest speaker rescheduled to next meeting.
Discussion about Sunset deal.

Discussion about Junkyard Ordinance,
Update on Roger Sword’s wellbeing.

Jack Compton health improving.

Delinquent Tax Sale.

Review of Plats
Jack Taylor & Brian Taylor DeeVee Jessee
Reviewed of 03/20/2017 - 04/17/2017 transactions.

Other Business

Meeting adjourned. Motion by Mark Mitchell, seconded by Andy Smith.

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary





Russelt County Health & Fitness

i i Hnuaey February |

Members / Class
Packages 92 93 92 101 124 131 126 129
Pay Per Class 16 tt 5 18 22 19 26 25
Total Engagement 108 104 97 119 146 150 152 154

iE i ! |
Sales Month to
Date * $2,887.19 | $ 3,542.35 $2,039 | $ 2,542.64 $3,423.00 $ 3,622.00 | $3,438.00

He fi ta i _ ic Payroll
Instructor /
Trainer Payroll $1,661 $2,143 | _ $1,625, $1,455 | $1,405.00 | $ 1,635.00 | $1,615.00 _| $1,730.00

* Reporting from 3/29/17 to 4/24/17

* Aquired
* article in Lebanon
news

cult of pin loaded machines

* Registration now live for Beartown hike in June




2016/2017

ee Membership

i | apre-i6 Apr-47.
Members / Class
Packages 50 129
Pay Per Class 45 25
Total Engagement 65 154

a Payroll,

Instructor / Trainer

$750

1,730.00





THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT THE
BONANZA RESTURANT IN LEBANON VA. ON APRIL 11" 2017

MEMBERS PRESENT:

EUGENE FERGUSON TONY MAXFIELD MIKE OQUINN BARBARA COX
HENRY STINSON EMORY ALTIZER GARY DOTSON

GUARD RAILS:

1-GUARD RAILS THROUGHOUT THE COUNTY ---EMERGENCY AREA’S BEING REPAIRED FIRST
2-RT. 613 THREE DROP OFF AREA’S ABOVE THE FIRST HOUSE ON THE RIGHT PAVEMENT
BREAKING OFF

3-RT 622 MILLER CR. REQUEST GUARD RAIL IN SEVERAL PLACES ROAD NARROW VDOT TO
INSTALL SIGNS INSTEAD

4-RT. 604 JUST OFF ENTERANCE TO MOLL’S CR. FOR APPROXIMATELY 400 FT. NEEDS TO BE
FILLED AND MARKERS INSTALLED

SHOULDER REPAIR AND POT HOLES:

1-RT 58 WEST BOUND AT THE CASTLEWOOD RED LIGHT ROAD HOOVED UP
2-HORTON RIDGE SEVERAL POT HOLES.

3-RT 19 NORTH AT SOULS HARBOR CHURCH PAVEMENT SUNK DOWN

4-RT 80 TOP OF HILL FROM RT 67 INTRESECTION ROAD SUNK DOWN

S-RT 622 SEVERAL POT HOLES

G-RT 19 SOUTH RIGHT LANE SMALL POT HOLES NEAR BRIDGE AND RT 770

7-RT 669 SMALL POT HOLE ON LEFT APPROXIMATELY SOYDS TOWARD TRASH DUMP.
8-RT 63 NORTH SEVERAL POT HOLES NEAR LOWER BEAR WALLOW ENTERANCE

9- RT 19 SOUTH SEVERAL POT HOLES NEAR ROSEDALE INTERSECTION

10- RT 19/909 NORTH SEVERAL POT HOLES

11- RT 672 EDGE BREAKING OFF AND BIG POT HOLES

12- ROLLING HILLS CASTLEWOOD ON HENLEY ST. POT HOLES & RUFF RD. NEAR HOUSE # 36
43-RT 19 S BOUND NORTH OF RT 660 COAL TIPPLE HOLLOW NEEDS PAVED

SCHOOL BUS SAFETY AND OTHER CONCERNS:
1-RT 633 CLARK VALLEY RD. NEEDS A SCHOOL BUS SIGN IN A BLIND CURVE

2-RT 19 CROSS OVER NEAR VALERO LOOSE GRAVEL NEEDS CLEANED UP & PAVED

3-RT 816 LONG BRANCH NEEDS BRUSH CUT COMING OUT IN THE ROAD

4- RT 662 SPRING CITY HILL NEEDS WIDENED & NEED TO FILL IN THE DEEP DITCH

5-RT 615/870 THE DOUBLE YELLOW LINE NEEDS TO EXTEND THROUGH THE CURVE SHOWING A
CONTINUATION OF A CURVE AND CURVE SIGNS PLACED ON BOTH ENDS. VISIBILITY WILL BE
ENHANCED BY CUTTING BRUSH OFF THE HILLSIDE

6-RT 683/TROUNT POND SIGN HAS BEEN PAINTED OVER ON ONE SIDE





7-RT 71/58 THE SIGN HAS BEEN FLIPPED NEEDS TO BE TURNED AROUND.
8-RT 67/634 ROAD WASHING OUT ON RT67
9-RT 80 ABOVE 6725 NEEDS DRAIN PIPE EXRENDED

ITEM REPORTED CORRECTED:

1-RT 58/QUARRY RD. THE TREES HAVE BEEN TRIMMED ALONG RT 58 WEST BOU7ND-
2- RT 683/ROLLING HILLS INTERSECTION THE POT HOLE HAS BEEN REPAIRED

3- MILLER CR. HAS BEEN PATCHED

NEXT MEETING WILL BE MAY 9™ 2017. WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR
ROADS SAFE AND FOR OUR GUEST PARTICAPTION.

SAFETY MATTERS !N1111! PREPARED BY GARY DOTSON





RUSSELL COUNTY CONFERENCE CENTER

April 4, 207

‘The following is a list of the Russell County Conference Center events for the month of April

Date

oasotit7

Event

Brenda Marshall
Baby Shower

04/03/17

Board of Supervisors Meeting
Lonzo Lester

Event Type

Individual
Event

‘Community
Event

DMAS

Kim Yates
Gil Scouts Sleepover

Miranda Welch 4
Birthday Party |
ou/og7 Bethany Rasnake | individual 42
Anniversary Party | Event $100 |
- a i - |
| oan Regional Jail Authority | individual Full
i Jeanie Patrick i Event $315 |
oaii2n7 Russell County Schoo! Board | Individuat Full
Sootty Fletcher Event $230
0437 ‘Chamber of Commerce Gala Individual 16
‘Angie Carpenter Event $155





; _— -
cantar Russo County Fal Assocation Community |
Naney Burkett Event

o4nsin7 Jodi Eaton Individual
«i's Bridal Shower Event

VA Gas and Oil Board Hearing

ose? Individual

— _ — | nn a

ator? Russell County Tax Sale | Community |
Rick Thompson | Event

oar20nt7 Veteran's Health Forum Community
Event

oat | Jessica Pruitt

| Birthday Party
Birthday Party | Event 1 $100 |
— - a j | {
| Wells Fargo Bank | Individual {
| Andi Weeks Event |
o42si7-04r26/17 Office Professionals Event Community | Full |
| Tom Lester event Free
$305,
o4728it7 Lebanon Middle School Individual Full
Spring Formal Event $350
Valerie Harrison
04129117 day & Vicki Lewis Individual Full
Event $100

|
Crystal Chapman Individual | Full

Baby Shower Event

Total = $3,920.00

$900

Final Total = $3,020.00

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