2017-02-06 18 00-Russell BOS-Regular Meeting-Packet

2017-02-06 18 00-Russell BOS-Regular Meeting-Packet

Document Date: February 6, 2017 Document: 2017-02-06_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors February 6, 2017

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – FEBRUARY 6, 2017

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

INVOCATION – Rick Thompson – RC Treasurer

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PRESENTATIONS (Limited to 5 minutes)……………………………………………………A-1

Brian Ferguson - RC Waste Management Department Operations &
RC Transfer Station & Leachate Control DEQ Inspection Reports
Kim Short – RC Fitness & Recreation Department Operations
Briana Apgar - VA Health Department – Community Health Assessment (CHA)
Kelly Hill - Blood Assurance

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………B-1

a. Unapproved minutes of January 3, 2017

Agenda Board of Supervisors

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - FEBRUARY 6, 2017

February 6, 2017

Board Room Regular Meeting

6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board ROLL CALL - Clerk of the Board

INVOCATION — Rick Thompson — RC Treasurer

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PRESENTATIONS (Limited to 5 minutes).

Brian Ferguson - RC Waste Management Department Operations & RC Transfer Station & Leachate Control DEQ Inspection Reports
Kim Short - RC Fitness & Recreation Department Operations
Briana Apgar - VA Health Department — Community Health Assessment (CHA)
Kelly Hill - Blood Assurance NEW BUSINESS
Approval of Minutes. Consider approval of the minutes of the

following meeting of the Russell County Board of Supervisors…

a. Unapproved minutes of January 3, 2017

Russell County

Page 1

Agenda Board of Supervisors February 6, 2017

Russell County Page 2

b. Unapproved minutes of January 20, 2017 c. Unapproved minutes of January 25, 2017

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

RC School Board Energy Performance Finance Contract……………………….C-1

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

2017 Richmond Legislative Meeting …………………………………………………D-1
NACO State of County Finances Report…………………………………………….D-2
VA Auditor of Public Accounts Report of RC Clerk of the Circuit Court………D-3

REQUESTS

Authorization of Property Transfer from RC School Board of the Elk
Garden and Cleveland Elementary Schools to the Board of Supervisors……D-4
Authorization of the Violence Against Women’s Act………………………………D-5
Authorization for Public Hearing of the RC Junkyard Ordinance………………D-6
Authorization of Travel Request………………………………………………………D-7

MATTERS PRESENTED BY THE BOARD

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

 Treasurer’s Report ………………………………………………………………………E

 RC IDA …………………………………………………………………………………….F

 RC PSA …………………………………………………………………………………… G

 Castlewood W&S …………………………………………………………………………H

 RC Tourism…………………………………………………………………………………I

Agenda Board of Supervisors February 6, 2017

b. Unapproved minutes of January 20, 2017 c. Unapproved minutes of January 25, 2017

Approval of Expenditures. Consider approval of expenditures presented for payment…

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS COUNTY ATTORNEY REPORTS AND REQUESTS

RC School Board Energy Performance Finance Contract…

COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

2017 Richmond Legislative Meeting …
NACO State of County Finances Report…
VA Auditor of Public Accounts Report of RC Clerk of the Circuit Court…

REQUESTS

Authorization of Property Transfer from RC School Board of the Elk Garden and Cleveland Elementary Schools to the Board of Supervisors…D-4
Authorization of the Violence Against Women’s Act…
Authorization for Public Hearing of the RC Junkyard Ordinance…
Authorization of Travel Request MATTERS PRESENTED BY THE BOARD

ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism

Russell County

Agenda Board of Supervisors February 6, 2017

Russell County Page 3

 RC Planning Commission ………………………………………………………………J

 Conference Center………………………………………………………………………K

 RC Fitness Center……………………………………………………………………….L

 RC Transportation & Safety……………………………………………………………M

 RC Cannery Reports…………………………………………………………………….N

 RC Community Work Program…………………………………………………………O

Agenda

RC Planning Commission … Conference Center.

RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports…

RC Community Work Program.

Board of Supervisors

February 6, 2017

Russell County

Page 3

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Information Item A-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

Presentations

Brian Ferguson - RC Waste Management Department Operations &

RC Transfer Station & Leachate Control DEQ Inspection Reports 2. Kim Short – RC Fitness & Recreation Department Operations 3. Briana Apgar - VA Health Department – Community Health Assessment (CHA) 4. Kelly Hill - Blood Assurance

Staff Recommendation:

Presentation – Informational Only.

Suggested Motion:

No Motion Required.

ATTACHMENTS:

 Presentations

Board of Supervisors Information Item A-1 137 Highland Drive Presenters - Various Lebanon, VA 24266

Meeting: 2/6/17

Presentations

Brian Ferguson - RC Waste Management Department Operations & RC Transfer Station & Leachate Control DEQ Inspection Reports
Kim Short - RC Fitness & Recreation Department Operations
Briana Apgar - VA Health Department - Community Health Assessment (CHA)
Kelly Hill - Blood Assurance Staff Recommendation: Presentation — Informational Only. Suggested Motion: No Motion Required.

ATTACHMENTS:

Presentations

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

COMMONWEALTH of VIRGINIA

DEPARTMENT OF ENVIRONMENTAL QUALITY Molly Joseph Ward SOUTHWEST REGIONAL OFFICE David K.Paylor Seorwtary of Natural Resources 355-A Deadmore Street, Abingdon, Virginia 24210 Direstor Phone (276) 676-4800. Fax (276) 676-4899 ‘www.deq.virginia gov

{effey Hurst Regional Director

January 30, 2017

Mr. Lonzo Lester

Russell County Administrator P.O. Box 1208

Lebanon, Virginia 24266

NO DEFICIENCY LETTER

Re: Russell County Transfer Station, Permit By Rule (“PBR”) Number 001

Dear Mr. Lester:

On January 13, 2017, the Virginia Department of Environmental Quality Southwest Regional Office conducted an inspection of the solid waste management facility operating under PBR 001. During this inspection, the facility was evaluated for compliance with the Virginia Waste Management

Act, Virginia Administrative Code (9 VAC 20-81 et seq.), and PBR 001.

During the inspection no apparent violations of your permit by rule, or the Virginia Solid Waste Management Regulations were observed. A copy of the inspection checklist is enclosed.

If you have any questions, please contact me at (276) 676-4840.

Sincerely,

Stephan Martin = Solid Waste Program Inspector, Sr.

Copy: Facility Files (PBR 001) Mr. Toby Edwards, CPRWMA, [email protected]

BaLEQ Compliance Inspection Report

Yen Deer ae ARVANA hy

Facility: Russell County Solid Wasle Transfer Station

Permit: PBROO! Inspaction Date: 1/13/2017 Region: Southwest Approximate Arrival Time: 1:45 pm Inspection Type: Compliance Evaluation Inspection Inspection Method: Unannounced Facility Staff: Melissa Couch Exit Interview: Yas

Weather Conditions: overcast, approximately 60 degrees

_ ‘Transfer Station (Active)

Reference Description

[Compliance Area: Operator information i0.1-1408.4 Disclosure Statement tly fro-r408.2 [Operator Gertfication ie [Compliance Area: Recordkeeping, Reporting & Permit fo-s1-60 [Waste Assessment Program [a po-s1-300.8 [Compliance with the feciiy’s permit i bo-si-300F [Unauthorized waste program and inepecton ne a 0-8%-350 [Faclty Sei inspectons and Recordkeeping cl? pos11056 perations Manval in ma -B1-590.C [Permittee reporting requirements w

[Compliance Areai Design, Construction & Operation

0-81-9908 Facility design / construction T

0-8 SMOBISS ste handling procedures / operations in a fpo-st-s40Ba [Management of leachate / washwater ea fr.87-6%0-660 [Special Waste ie ma [Compliance Area: Closure feo-1-360 [Giostre requirements | SL = Severity Level ¥ =In Compliance X=Alleged Violation __N/A=Not Applicable _Blank = Not Inspected

General Comments

Reference Comments fro-1408.1 [Disclosure Statement - Disclosure statement was updated and was received by SWRO on November 28, 2076,

fo408.2 [Operator Gerification - The facilly has mulliple cartliog operators which are listed al the end of this report.

fpoet-20 [Waste Assessment Program - Submited and approved for current yoar

boeraooe [Compliance with the Taciliy’s permit - 200 TPD process rale was never exceeded in period belwean this Inpection, and he

revious inspection. [Unauthorized waste program and inspection - Random load inspection logs were reviewed back to last Inspection. Unacceptable

post-s00F astes are posted at entrance. Cero Fst Setsrepecton and Resarakepng Resor soarapotars wire proved a Toews bake We ate oie posrae58 peralions Manval- The operations manual was cerifed as current last on Novernber 29, 2016, jaste handling procedures / operations - Facity selinspection records show that solid waste was eft on the Upping Toor evason4as yvernight on October 31, 2018, Novernber 18, 2018, November 29, 2018, and December 30, 2016. AI the time of the

inspection, blown litter was observed on the grounds around the transfer station. A conversation wilh Toby Edwards explained Ihe reasons for these condillons and the actions thet had been taken to resolve them. Fulure inspections will focus on t

Permit PBROOA Page t of2 Inspection Datwo1tar20t7

laroas to encure that ithas been rectified

20-81-340.8.4

Management of leachate / washwater - Leachate end wash-water Is channeled via trench drains lo holding tenk and ls havled

via truck to the WWTP as noeded.

20-67-670-660

[Special Waste - No records of special wastes being accepled since the last Inspection wore provided for review.

Disclosure Statement Details

Key Personnel Title Brian Ferguson Manager Toby Eawards Brector

Disclosure Statement Last Updated: 11/28/2016

Waste Management Facility Operators,

Licensed Operator License # Expiration Date [Melissa Couch 4605002852 ‘BT20T8 Toby Edwards 4605002501 Beat

PLEASE advise the Regional Office within 10 calendar days if any Information noted in this report is incorrect, if you have taken

appropriate action to me

violations.

‘compliance, or if there is other information that the department should consider regarding any alleged

PLEASE be advised that this report is not an agency proceeding or determination which may be considered a case decision under the Administrative Process Act (VA Code 2.2-4000 et seq). If informal discussions do not lead to a satisfactory conclusion on the contents of this report, you may request In writing that DEQ take all necessary steps to Issue a final decision or fact finding under the APA on whether (oF not 2 violation has occurred.

Permit PBROOI

Page 2042

Inspostion Dateotnaaot7

COMMONWEALTH of VIRGINIA

DEPARTMENT OF ENVIRONMENTAL QUALITY

‘Molly Joseph Ward SOUTHWEST REGIONAL OFFICE David K. Payler Secvetary of Natural Resources 355-A Deadmore Street, Abingdon, Virginia 24210 Director

Phone (276) 676-4800 Fax (276) 676-4899

‘www.deq.vitginia gov Jefrey Hurst

Regional Director

January 30, 2017

Mr. Lonzo Lester

Russell County Administrator P.O. Box 1208

Lebanon, Virginia 24266

NO DEFICIENCY LETTER

Re: Russell County Sanitary Landfill, Solid Waste Permit (“SWP”) Number 258

Dear Mr. Lester:

On January 13, 2017, the Virginia Department of Environmental Quality Southwest Regional Office conducted an inspection of the solid waste management facility operating under SWP 258. During this inspection, the facility was evaluated for compliance with the Virginia Waste Management Act, Virginia Administrative Code (9 VAC 20-81 et seq.), and SWP 258.

During the inspection no apparent violations of your solid waste permit, or the Virginia Solid Waste Management Regulations were observed. A copy of the inspection checklist is enclosed.

If you have any questions, please contact me at (276) 676-4840. | Sincerely, | ‘Stephan Martin: S | Solid Waste Program Inspector, Sr.

Copy: Facility Files (SWP 258) Mr. Toby Edwards, CPRWMA, [email protected]

i EDEQ Compliance Inspection Report

ERE RG

[ 2 Inspection Summary. S Feclty: Rusol County of Copper Ridge Lanai Inspector: Stephan Matin

Permit: SvP258 Inspection Date: 1/13/2017

Region: Southwest ‘Approximate Artival Time 1:45pm

Inspection Type: Compliance Evaluation Inspection Inspection Method: Unannounced

Feaclty Staff: Ms. Metissa Couch Exit Interview: Yes

‘Weather Conditions: overcast, approximately 60 degrees Comments: No alleged violations observed at the time of this inspection.

E Sanitary Landfill (Post-Closure) Reference Description SL__ Result [Compliance Area Operator Information f.1-1408.1 PPéciosure Statement | [Compliance Area: Recordkeeping, Reporting & Permit 0-61-1008 [Compliance withthe faciliy’s permit 7 fo-ai-ss0 [Permitee recordkeeping and reporting ms ma [Compltance Area: Design, Construction & Operation bo8i-1a0.A6 PPolutant dlscharge Lil (Compliance Area Closure & Post Closure Care bo-81-160 [otosure requirements

STATO Postclosure care roquramanis ~~ [Compliance Area: Decomposition Gas Control [20-81-200.A.8,E [Decomposition gas concentrations, monitoring & recordkeeping 7 feo-200.6 [Decomposition gas-remediation iit f20-61-200.0 [Decomposition ges-odor management o [Compliance Area: Leachate Control boss-210 Teeacnate contot LT [Compliance Area: Groundwater Monitoring bo.8%-250 rounewator monitoring rogram I md fo-s1-260 [Corective action program u [Compliance Area: Landfill Mining o-8%.365 &.505 [andl Mining Lil SL = Severity Level ¥ =1n Compliance X-=Alleged Violation —_-N/A=Not Applicable Blank = Not Inspected

General Comments Roferonce Comments [ao-81-530 PPeritiee recordkeeping and reporing - Alrecords requested wore made available for review. boast Peston sr rote “Aces conrad ard sara oor Reed ae wa iad on oy wo [Leachate control- Leachate is havled from colectiontarks fo the WWTP as needed, No seeps or discharges wore observed al

posreio tne ime of inspection. " ° boevaso cunt onan gan «AEN HeoIg 8 eUHEE, WT Ose WEE Cp Oke aed RET as

exit: SWP258 Page t of2 Inspection Date:o1/1902057

Waste Management Facility Operators

Licensed Operator License # Expiration Dato ielissa Couch 4605002852 ‘aia12018 Toby Edwards 4605002501 Zeo1e

PLEASE advise the Regional Office within 10 calendar days if any information noted in this report is incorrect, if you have taken appropriate action to meet compliance, or if there Is other information that the department should consider regarding any alleged

Violations.

PLEASE be advised that this report is not an agency procooding or determination which may be considered a case decision under the Administrative Process Act (VA Code 2.2-4000 et seq). If informal discussions do not lead to a satisfactory conclusion on the contents of this report, you may request in writing that DEQ take all necessary steps to Issue a final decision or fact finding undor the APA on whether

oF not a violation has occurred.

Pet SWP258

Pago 20f2

Inspection Daxw01r132017

DEPARTMENT OF ENVIRONMENTAL QUALITY

Molly Joseph Ward ‘SOUTHWEST REGIONAL OFFICE. David K.Paylor Secretary of Natal Resources 355-A Deadmore Street, Abingdon, Virginia 24210 Director Phone (276) 676-4800 Fax (276) 676-4899 . www.dea, virginia. gov Reseed Ber January 30, 2017 Mr. Lonzo Lester Russell County Administrator P.O, Box 1208 Lebanon, Virginia 24266 NO DEFICIENCY LETTER

Re: Russell County Sanitary Landfill, Solid Waste Permit (“SWP”) Number 515

Dear Mr. Lester:

On January 13, 2017, the Virginia Department of Environmental Quality Southwest Regional Office conducted an inspection of the solid waste management facility operating under SWP 515. During this inspection, the facility was evaluated for compliance with the Virginia Waste Management Act, Virginia Administrative Code (9 VAC 20-81 et seq.), and SWP 515.

During the inspection no apparent violations of your solid waste permit, or the Virginia Solid Waste Management Regulations were observed. A copy of the inspection checklist is enclosed.

If you have any questions, please contact me at (276) 676-4840.

Sincerely,

OS / x Solid Waste Program Inspector, St.

Copy: Facility Files (SWP 515) Mr. Toby Edwards, CPRWMA, [email protected]

BRDEQ comps nection Repo

Mense debate SERRE

Inspection Summary

Facility: Russell County of - Lenafll Inspeotor: Stephan Martin Permit: SWP515 Inspection Dato: 1/13/2017 Reglon: Southwest ‘Approximate Arrival Time: 1:45 pm Inspaction Type: Compliance Evaluation Inspection Ingpection Method: Unannounced Facility Staff: Ms, Melissa Couch Exit Interview: Yos

‘Weather Conditions: overcast, approximately 60 degrees

Comments: No alleged violations observed dung this inspection. Sanitary Landfill (Post-Closure)

Reference Description SL__ Result [Compliance Area: Operator Information

fro.1-1408.1 Pediosure Statement LI [Comnpitance Area! ReGordkeoping, Reporting & Permit

bo-61-100.8 [compliance wih the feclty’s permit 7 fo-s1-530 Permitee recordkeeping and roporing i [Compliance Area: Design, Construction & Operation

bo-e:-140.48 Potutantazcharge LI [compliance Area! Closure & Post Olosure Gare

bo-st-160 [closure requirements w bo-er-i70 Post-cosure care requirements a a [Compliance Area! Decomposition Gas Gontral

0-81-2008 [becomposivon gas concentrations, monitoring & recordkeeping v bo-61-200.6 [Decomposition gas-emediaton Ww 0-61-2000 [Decompostion gas-odor management 1 Compllance Area! Leachate Control

bo-81-210 Peeschato contol | i [Compliance Areai Groundwater Monitoring

84-250 roundwater manitoring program w

81-200, [Corrective acon program w [Compliance Area! Canal Mining

0-81-9858.395 [Landi Mining Lr SL = Severity Level ¥ = In Compliance X= Alleged Violation ——‘N/A=Not Applicable _ Blank = Not Inspected

General Comments Reference Comments feo-s1-590 [Peimites recorckeoning and reporting —Alvequestod records were made avalabe for review oat closure care requirements - Entrance Is secure and signage fs present. Cap i well mainalnod and w Tesch [ceachate contol- Leachate is collocted in tanks and hauled as needed fo Te WWTP, records wore reviewed a he ime of Jo-ei-210 Jospecion, The tanks are monitored by the acale house attendant using a loa system that alarms end warns when tanks leporoach the full mark

Waste Management Facility Operators

Peet SWP515 Page 4 2

Inspection Date01/192017

Licensed Operator License # Expiration Date [Melissa Couch 74005002862 EGE Toby Eawards 605002501 ‘eBrR078

PLEASE advise the Regional Office within 10 calendar days if any Information noted in this report is incorrect, if you have taken ‘appropriate action to meet compliance, or If there is other information that the department should consider regarding any alleged

PLEASE be advised that this report is not an agency proceeding or determination which may be considered a case decision under the Administrative Process Act (VA Code 2.2-4000 et seq). If informal discussions do not lead to a satisfactory conclusion on the contents of ‘this report, you may request in writing that DEQ take all necessary steps to Issue a final decision or fact finding under the APA on whether

or not a violation has occurred.

Permit SWPS1S

Page 22

Inepection Date01/132017

Russell County Parks, Rec, Tourism Report

141 Highland Dr, Lebanon VA Phone: 276-254-0745

Russell County Health & Fitness

July 2016

 Hosted successful Clinch River Float and Open House

 Booth at July 4th Celebration in Lebanon

 Reached out to prospective instructors in Honaker area

 Began advertising gift certificates

August 2016

 Personal training numbers on the rise

 Record number of class participants

 Introduced classes for youth / students

September

 Received donation from Rotary toward purchase of mirrors in the group fitness room

 Key card system was ordered for 24 hour access

October

 Key card system delivered

 Security system installed in preparation for 24 hour access

 Donations in the amount of $560 for the month

 Registered to participate in the Russell County Health Coalition Expo in November

November

 Key card system active

 Marketing push to get the word out about the 24 hour access

 Sent flyers into the schools / county offices to increase awareness of the county

employee discount

December

 Continuing to market 24 hour access through Lebanon News, social media, flyers, etc.

Russell County Parks, Rec, Tourism Report

141 Highland Dr, Lebanon VA Phone: 276-254-0745,

Russell County Health &

July 2016

Hosted successful Clinch River Float and Open House Booth at July 4" Celebration in Lebanon

Reached out to prospective instructors in Honaker area Began advertising gi

certificates

August 2016

Personal training numbers on the rise Record number of class participants Introduced classes for youth / students

September

Received donation from Rotary toward purchase of mirrors in the group fitness room Key card system was ordered for 24 hour access

October

Key card system delivered

Security system installed in preparation for 24 hour access

Donations in the amount of $560 for the month

Registered to participate in the Russell County Health Coalition Expo in November

November

Key card system active

Marketing push to get the word out about the 24 hour access

Sent flyers into the schools / county offices to increase awareness of the county employee discount

December

Continuing to market 24 hour access through Lebanon News, social media, flyers, etc

 Partnered with coaching staff at Lebanon HS to offer on-site classes to their teams, in an

effort to increase awareness of student rates, and the fitness center in general

January

 Membership increased by more than 25% during the month

 Center being steadily utilized from 6:00 AM – 10:00 PM

 Reaching out to local businesses for equipment donations, as current membership is

exceeding equipment offerings

 Sales in the amount of $19,223.91 since July 1

 Instructor payroll in the amount of $9,928 since July 1

Services and community outreach:

 Full schedule of group fitness classes, to include yoga, Pilates, bootcamps, and more

 Personal training services (group and individual)

 Guided hikes / float trips / other outdoor activities

 Partnerships with local coaching staff to offer services to high school athletes

 Participation in local events such as Russell County Health Coalition Expo

 Social activities for area senior citizens

Partnered with coaching staff at Lebanon HS to offer on-site classes to their teams, in an effort to increase awareness of student rates, and the fitness center in general

January

Membership increased by more than 25% during the month

Reaching out to local businesses for equipment donations, as current membership is exceeding equipment offerings
Sales in the amount of $19,223.91 since July 1
Instructor payroll in the amount of $9,928 since July 1

Services and community outreach:

Full schedule of group fitness classes, to include yoga, Pilates, bootcamps, and more
Personal training services (group and individual)
Guided hikes / float trips / other outdoor activities

Participation in local events such as Russell County Health Coalition Expo
Social activities for area senior citizens

Russell County Tourism

 Working with DCR on achieving scenic river status for the Clinch. Eligibility study

scheduled for April 2017

 Completed MLP Grant in partnership with Vincent’s Vineyard, Russell County Fair

Association, and the Town of Lebanon

 Completed Russell County Tourism brochure

 Drone videos (most recently Mendota Fire Tower) reached over 26,000 on social media.

According to Vimeo stats, an increasing number of views are coming from Russell

County Tourism website

 Newsletter created for local tourism related events

 Website continues to be updated with new material, much of which has to be

photographed and cataloged, as there isn’t any readily available information

 Attended the Ultimate Outdoor Expo in Lexington KY in August along with Heart of

Appalachia and Spearhead Trails, to jointly market the region

 Researching and meeting with local property owners in an effort to increase trails in the

county

 Working with Nature Conservancy and other localities to identify access points on the

Clinch

 Wrote and was awarded the LOVEwork grant from VATC. The LOVE sign was created by

the welding shop at the trade school

 Planning an event to unveil the LOVE sign

 Joined Blue Ridge Travel Association, which will help increased regional marketing and

drive down costs

 Working with the Tourism committee to review by laws and strategic plan

Russell County Tourism

Working with DCR on achieving scenic river status for the Clinch. Eligibility study scheduled for April 2017

Completed MLP Grant in partnership with Vincent’s Vineyard, Russell County Fair Association, and the Town of Lebanon

Completed Russell County Tourism brochure

Drone videos (most recently Mendota Fire Tower) reached over 26,000 on social media. According to Vimeo stats, an increasing number of views are coming from Russell County Tourism website

Newsletter created for local tourism related events

Website continues to be updated with new material, much of which has to be photographed and cataloged, as there isn’t any readily available information

Attended the Ultimate Outdoor Expo in Lexington KY in August along with Heart of Appalachia and Spearhead Trails, to jointly market the region

Researching and meeting with local property owners in an effort to increase trails in the county

Working with Nature Conservancy and other localities to identify access points on the Clinch

Wrote and was awarded the LOVEwork grant from VATC. The LOVE sign was created by the welding shop at the trade school

Planning an event to unveil the LOVE sign

Joined Blue Ridge Travel Association, which will help increased regional marketing and drive down costs

Working with the Tourism committee to review by laws and strategic plan

From Agar, ana OH) <BriansAegar@h gia gv ‘Sent ‘oes Jay 31,2007 34M

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From: Apgar, Briana (VDH)

Sent: Tuesday, January 31, 2017 12:46 PM

To: ‘lonzo.lester@russellcounty. va.us’; loretta. [email protected]’ Ce: Willoughby, Khalida (VDH)

Subject: information for the Board of Supervisors

Good afternoon, Mr. Lester and Ms. Vance,

We are conducting a Community Health Assessment (CHA) in Russell County and Lebanon. CHAs are now required in all health districts across the state. This locality was selected as a part of the Cumberland Plateau Health District because it is a well-mobilized community with an active health coalition and passionate community partners. It is our hope that the CHA will be successful in this area and that the results of the assessment will guide the creation of a successful Community Health Improvement Program, or CHIP.

‘The CHA differs from a traditional health assessment in that we are looking at health from a more holistic viewpoint, encompassing social determinants such as education and job opportunities, parks and recreation, business and economic growth, and other factors of daily individual and community life. The CHA must be able to provide an idea of “What is life in Russell County?” while simultaneously identifying factors which require growth and leveraging positive attributes to create sustainable change.

On January 25th, our efforts were advertised in The Lebanon News in an aiticle entitled, “It’s Time to Get Your CHA On! Community Health Assessment: Let Your Voice Be Heard." In addition to The Lebanon News supporters and members of the Community Health Assessment Team (CHAT) thus far include representatives from Virginia Cooperative Extension, Cumberland Mountain Community Services and WE CARE, the Department of Health and Cumberland Plateau Health District, People Inc., the Russell County Health Coalition, the Russell County Public Library, the Sheriffs office, and Mountain States Health Alliance. We are looking for more community members and local leaders to both inform and lead the process.

| have attached a graphic which explains the Community Health Assessment (CHA) process. An individual’s zip code is just as important as their genetic code in determining health outcomes. | hope that you are able to support our efforts and join us in creating a healthier Lebanon and Russell County!

Respectfully,

Briana Apgar Community Health Assessment Planner

Cumberland Plateau Health District

Briana. Apgar@vdh virginia govmailto:[email protected]

You Can Impact Your Community’s Health!

Your community has been selected as an area where health improvements and enhancements can be made through a process called the Community Health Assessment (CHA).

What is a CHA?

A community-driven evaluation to
better understand life and health
for residents in your community.
A CHA reviews the community conditions
where people are born, live, play, work, and current age.

Early Childhood Development

Food Availability

Public Safety

Air and Water Quality Physical Activity

COMMUNITY

Employment Status

Housing Transportation

Level of Education

Your zip code can be more important than your genetic code.

Can Impact Y

Your community has been selected as an area where health improvements and enhancements can be made through a process called the Community Health ieee Assessment (CHA). Ss

Your zip code can be more important than your genetic code.

Public Safty

What is a CHA? :

Acommunity-driven evaluation to

better understand life and health

for residents in your community.

ACHA reviews the community conditions where people are born, live, play, work, and current age.

‘Air and Water Quay physica activity

Be a part of the CHA team A core team, called The CHA Team, consists of community members and representatives from local organizations
and agencies to help plan the assessment.

No one organization within the community

can address all the issues that affect health.

Participate in a Community Assessment including focus groups, town halls, community meetings, and individual interviews.

VDHLiveWell.com DPE12 | 1-2017

Get Involved!Benefits of a CHA

• Improves access to health and social services • Enhances the health of the community • Relieves or reduces burden of other community
efforts through shared resources and collaboration • Engages the community • Provides funding (grant) opportunities

Contact your local CHA Planner for more information:____________________________________________

Benefits of a CHA Get Involved!

Improves access to health and social services
Enhances the health of the community Be a part of the CHA team Acore team, called The CHA Team, consists of community members and representatives from local organizations
Engages the community and agencies to help plan the assessment.
Provides funding (grant) opportunities
Relieves or reduces burden of other community efforts through shared resources and collaboration

No one organization within the community can address all the issues that affect health.

{9 77 Participate in a Community Assessment YO including focus groups, town halls, community meetings, and individual interviews.

Contact your local CHA Planner for more information:.

VDH

VDHLiveWell.com

(=) Blood Assurance

Loretta:

Ihave inclided a packet of information regarding Blood Assurance. I’m not sure how much you would like to include in the packet.

Blood Assurance is a local supplier of blood and blood components in the Tri-Cities and SWVA Regions. Blood Assurance is the sole supplier of Russell County Medical Center along with Johnston Memorial Hospital, Niswonger Children’s Hospital, and many other local facilities in the region. Blood Assurance also services many facilities in secondary contract capacities when they need help, generally in the form of platelets, and sometimes red cells.

‘Our mission - To provide a safe and adequate supply of blood and blood components, in a cost effective manner, to every area patient in need,

Blood Assurance has donor centers located in Abingdon, Bristol, Johnson City, and Kingsport. We also

have blood mobiles that travel daily to drives hosted by employer groups, schools, churches, civic clubs and other organizations.

We are grateful to those who share in our mission of saving lives. When a donor gives with Blood Assurance, the donation never leaves our hands, and it helps supply blood to patients in your

community.

{ greatly appreciate the opportunity to share this information with the Russell County Board. As Business Development Manager, itis my goal to educate our communities on who Blood Assurance is, increase awareness of the importance of blood donation, and to let our citizens know that we are the supplier of your local hospital facility in Russell County. Its all about the patients!

Please let me know if you have any questions or need additional information prior to the meeting.

Have a great day.

Kelly S. Hill

Business Development Manager Blood Assurance

kelly hill@ bloodassurance

a han

soo!

Hosting a blood drive at your business, school, church, or organization is a great way to give back to the local community. Blood Assurance hosts thousands of blood drives each year allowing some individuals to make a blood donation when it would otherwise be difficult for them to get toa donation center. One of our bloodmobiles will come to your facility, making donations more convenient.

Typically, we have a goal of 40 donors per blood drive. Hosting the bloodmobile at your business, school, church, or organization promotes comradery and exhibits community good will, With the help of donations from local blood drives, we are able to keep area hospitals supplied with life-saving blood components.

If your organization is interested in hosting a blood drive please visit www.bloodassurance.org or call 1-800-962-0628.

& bloodassurance.org

pics,

KINSHIP

[noun: connected by blood}

“Tad boon load donar fer abot five years before stared donating patos. Then within te some yea, tree ids oF wine bocare serio anda tee ‘wore in need of ife-sving platelets. That fs when | bce a pstalt donor 25 years ego, end ve been donor ever since

Kathy Hageman

When Jordon was tives yeas ol she was iagnased ith sel cal anemia ands now hgh ik patent for stole de otek of anaugh Bod flow to the brn Today she receives one wit of Hood every our wks tw reduce that iskand keep her an ace 7-year Jorden Harton

1.800.962.0628

About Blood Assurance.

KINSHIP noun: connected by blood)

(May 28, 201, at ge 18, Tstn Gro st is bate wih neaoblastoms canet He was degrosedin 2010, bust re the agnosis get hie down. was a he tad been given a dare to ight and dey theo, ad 2 dase to couragcousy ve wih purpose. He accepted the calenge and ous tot he ants that ‘dened is bod burden is sol oad Assurence RECIPIENT |sprous to fave beer a arto his igh as we supped tistin ‘stn with he taod components he need ng

2 isbott,

Téstin Groor

“watched my older sister hvistan receive literally hdd of units of blood and patoets ater sho ‘was ciagosed in 2041 withthe blood cancer Acute Lymphobesis Lakoia. She ded fore complications sight nonstate when was only 13 year ld, On my ‘Eth ita honored ar memary and mad my fist ood donation er oncouragod otters todo the same, Irae saying hat day, "This easy, it dons at Tua, and am ray saving es cight this mute,”

~ Baloy Bryant

Blood Assurance & Our Service Area Blood Assurance has been providing blood and blood products to healthcare facilities since 1972 Through years of experience, we have continually improved the process of furnishing an adequate blood supply in a timely manner. Our donation programs of corporate blood drives, organization blood drives, donor facilities, and blood mobites allow us to maintain a safe regional blood center

‘The TonosseeHosptal assocation to supply healthcare facilities with an adequate blood reserve for normal and tino Contes ot arr emergency needs, The Chattanooga Area Hospital Counet

since i heentod byt The Tennesse Department of Heath

The Georgia Department of Canary HOA ‘he Alama State Board of Haat

To US. Fo ane rp Acminstration

“Amarca’s Blood Centers ‘The Tennassae Asacation of Blood Hons

Blood Assurance is focused on providing the highest quality products that meet and exceed state and federal requirements. Founded as a joint effort of the Chattanooga-Hamilton County Medical Society, the Chattanooga Atea Hospital Council, and the Chattanooga Jaycees, the mission of Blood Assurance is to provide a safe and aclequate supply of blood and blood components to every area patient in need,

aS bloodassurance.org 1.800.962.0628.

Service Area

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1.800.962.0628

KINSHIP

{noun: connected by blood)

\When abril wes only tres yrs ald, ho was agnased with neuroblastoma, He received chemo and scion

tresimnts and two stom cl anspants whic pu is a

canoe into remission, You wauld nave know i tday to se his wonder rife and fur spit, bates ight, the disease agin and in ned of more boa,

‘Gebri! Singleton

"Vad ateady bean a longtime bod donor wen sealed that canoe patients had such ane or nd teats, and then stated donating pats, When ny sister was dagnased with rohan 1994, {was gad ‘hat twas ding ny part toholp her with er need or atolls inher fight agsnst cancer”

Stacey Seals

Drink plenty of water, especially 10-20 : minutes prior to your donation. hod

. When you donate blood, your body loses. ‘~ approximately two cups of fluids. After you donate, your body will replace the fluid almost immediately by drawing water into your blood from surrounding tissues,

In addition to replenishing the lost fluids, drinking water helps to maintain circulation throughout the body, preventing one of the most common types of donor reactions — light-headedness,

Eat iron-rich foods in the days leading up to your donation (red meat, leafy green vegetables, beans, raisins and prunes). Avoid caffeinated beverages which inhibit your body’s ability to absorb iron,

Eat a healthy meal (not just a snack) about 1-2 hours prior to donating blood. Fatty foods <hamburgers, fries, ete) can cause you to feel faint and interfere with the testing of the blood,

bloodassurance.org

Enhance your experience by using Applied Muscle Tension (AMT). This will help prevent feeling light-headed or dizzy.

AMT is the exercise of tightening and releasing your major muscle groups. Tighten the muscles of one region at a time, while silently counting to five, Then release and relax the muscles for five seconds before moving on to the next muscle region. Practice this technique while in the donation chair, until you are released to the refreshment area,

After your donation, take your time getting up from the donor chair. Dangle your feet over the side of the chair while you sit upright. ‘When you are ready, please enjoy @ complimentary snack at our refreshment area

Also, be sure to teli the Blood Assurance staff if you’ve ever had a reaction during a previous blood donation.

1.800.962.0628

RECIRIENT

Bayon B

8 to Bor

Whole blood ~ The most common form of donation, whole ‘blood is collected from the donor and taken te the laboratory, where it is separated into specific components, such as red blood cells, platelets and plasma,

Eligible to clonate every 56 days (8 weeks). Total time from registration to completion - approximately 30 minutes,

Apheresis ~'This methad of donating allows the blood donor to give specific components of blood, most commonly platelets, Platelets are commonly used by patients undergoing chemotherapy treatments. By collecting one full platelet unit from an individual donor, it reduces the exposure to multiple donors, which is critical for patients who have a suppressed immune system due to illness,

Eligible to clonate every 7 days, up to 24 times per year Total time from registration to completion ~ 45 minutes to 15 hours,

ALYX - Similar to the apheresis method, ALYX allows the donor to give a specific blood component. in this case, the ALYX machine collects two units of red blood cells instead of one, Platelets and plasma are returned to the donor by a single-use clisposable kit and the donor receives a saline solution for hydration

Biigible to donate every 112 days (16 weeks). Total time from registration to completion - approximately 40 - 45 minutes.

bloodassurance.org

KINSHIP

“have been a blood dono since I ws 16, and am naw what Blond -Assutanoetelerso as a Super arket Tats dover wi gos platelets tt est 20 tines a year ganna bole that am giving the git of let someone a hdping a persona ned of sang blood end not just manga donate to en organization." Blood Assursnce groaty anyeciates donor ke Sheridan and values hs reason forging

~ Sheridan Ames

Jasons compote yong mn wo enjoyed winning this aac toe game wi blood donar Seren Anes When Javon was 8, he was agnasod with a rare bran cancer, PNET lsupratentaril primitive ‘eurosctodsmel tur). When iting his cancer with radiation and chemotherapy teats, Jane received numaxcustastsions of ed ‘bood cols and platelets that hojpd in recover fom the dovesating ‘facts of chtno. His patents are so thankful for blood danas who ‘ofp tim suru his retments and be anather winner ia the ght against cancer Jaxon Beavers

Marrow ~ By providing a sample cheek swab and completing the proper paperwork, donors can join the Be The Match Registry? at any Blood Assurance location, The Registry matches potential donors patients In need of life-saving marrow and stem cell transplants,

Learn mare about joining the Registry* at bloodassuranceorg,

Financial Contribution ~ Supporting Blood Assurance financially helps cover the costs of state-of-the-art lab equipment for testing blood and provides for updated bloodmobiles for the blood donor’s convenience.

Your monetary contribution funds the cost of grants for hhigh schools who hold bload drives as well as scholarships for high school seniors, It’s one more way to help the future of the blood inventory by supporting our youth as they help the patients in our area with blood and biood products. Blood Assurance is a 501 ©(3) not for profit ‘organization and all financial donations are tax deductible.

For more information go to bloodassuranceorg/contribute

1.800.962.0628

Ways to Donate at Blood Assurance

Three components Fé used! by See a rem ate hospitals te tre e 3 : :

Directed A doctor

nota ei bleod donation Specialy forthe

Nee more information o to Ingulre abou donating Mit un BloodAssurance rg or 8009620628 Follow @Bloodassurance

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Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

 January 3, 2017 Board Minutes

 January 20, 2017 Board Minutes

 January 25, 2017 Board Minutes

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s):

Motion to approve Board Minutes.

ATTACHMENTS:

 Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

January 3, 2017 Board Minutes
January 20, 2017 Board Minutes
January 25, 2017 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

January 03, 2017

A regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, January 03,

2017 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Invocation by Randy Cross, Mill Creek Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to

approve the agenda as amended.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

PUBLIC HEARING HELD ON THE WATER ORDINANCE

Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was held on the Water Ordinance. The Chairman opened the public hearing to comments, hearing none, the public hearing was closed.

PRESENTATION OF A PLAQUE TO BOARD OF SUPERVISORS BY THE VFW

Steve Ray and Jackie Gilbert representing the VFW Post 9864 thanked the Board of Supervisors for everything they have done for them in the past year. They presented the Board with a plaque to show their appreciation.

The Chairman relinquished the Chair to the Clerk of the Board.

STEVE BREEDING ELECTED CHAIRMAN

David Eaton nominated Steve Breeding.

January 03, 2017

A.regular monthly meeting of the Russell County Board of Supervisors was held on Tuesday, January 03, 2017 at 6:00 pm in the Russell County Government Center in Lebanon, Virginia

The Clerk called the meeting to order. Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk Invocation by Randy Cross, Mill Creek Baptist Church followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the agenda as amended.

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

PUBLIC HEARING HELD ON THE WATER ORDINANCE Pursuant to being advertised in a local newspaper for two (2) consecutive weeks, a public hearing was

held on the Water Ordinance. The Chairman opened the public hearing to comments, hearing none, the public hearing was closed.

PRESENTATION OF A PLAQUE TO BOARD OF SUPERVISORS BY THE VFW Steve Ray and Jackie Gilbert representing the VFW Post 9864 thanked the Board of Supervisors for everything they have done for them in the past year. They presented the Board with a plaque to show their appreciation.

The Chairman relinquished the Chair to the Clerk of the Board.

STEVE BREEDING ELECTED CHAIRMAN

David Eaton nominated Steve Breeding.

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors that nominations cease and Steve Breeding be elected Chairman of the Board of Supervisors by acclamation for the CY 2017.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

The Clerk relinquished the Chair back to Steve Breeding.

DAVID EATON ELECTED VICE CHAIRMAN

Carl Rhea nominated David Eaton.

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors that nominations cease and David Eaton be elected Vice Chairman of the Board of Supervisors by acclamation for the CY 2017.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

The Chairman appointed Mark Mitchell as Director of Emergency Management and Carl Rhea as Assistant for CY 2017.

The Chairman appointed Steve Breeding and David Eaton to the budget committee for CY 2017.

APPROVAL OF BOARD OF SUPERVISORS MEETING DATES AS PRESENTED

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the Board of Supervisors meeting dates for the first Monday of each month with alternative meeting dates on holidays. Closed session will be held at 5:00 pm with the regular Board meeting to begin at 6:00 pm.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

RUSSELL COUNTY BOARD OF SUPERVISORS

                                                              REGULAR MEETING SCHEDULE

2017

GOVERNMENTAL CENTER 6:00 P.M.

January 3rd, Tuesday

February 6th, Monday

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

The Clerk relinquished the Chair back to Steve Breeding.

DAVID EATON ELECTED VICE CHAIRMAN Carl Rhea nominated David Eaton Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors that nominations cease and David Eaton be elected Vice Chairman of the Board of Supervisors by acclamation for the CY 2017. The vote was:

‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

The Chairman appointed Mark Mitchell as Director of Emergency Management and Carl Rhea as. Assistant for CY 2017.

The Chairman appointed Steve Breeding and David Eaton to the budget committee for CY 2017.

APPROVAL OF BOARD OF SUPERVISORS MEETING DATES AS PRESENTED.

The vote was ‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

RUSSELL COUNTY BOARD OF SUPERVISORS,

REGULAR MEETING SCHEDULE 2017 GOVERNMENTAL CENTER 6:00 P.M.

January 3", Tuesday

February 6, Monday

March 6th, Monday

April 3rd, Monday

      May 1st, Monday

June 5th, Monday

July 3rd, Monday

July 4th, Tuesday- Holiday

(Alternate July 10th, Monday)

August 7th, Monday

September 4th, Monday

(Alternate September 5th, Tuesday or September 11th, Monday)

October 2nd, Monday

November 6th, Monday

December 4th, Monday- Christmas Parade

LONZO LESTER APPOINTED CLERK OF THE BOARD

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to appoint Lonzo Lester as Clerk of the Board for CY 2017.

The vote was: Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

VICKI PORTER APPOINTED DEPUTY CLERK OF THE BOARD

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to appoint Vicki Porter Deputy Clerk of the Board for CY 2017.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

New Business

APPROVAL OF THE DECEMBER 07, 2016 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the December 07, 2016 minutes as presented and dispense with the reading thereof.

March 6", Monday April 3", Monday May 1", Monday June 5", Monday July 3", Monday July 4"“, Tuesday- Holiday (Alternate July 10”, Monday) ‘August 7", Monday September 4", Monday {Alternate September 5’“, Tuesday or September 11”, Monday) October 2"!, Monday November 6", Monday

December 4", Monday- Christmas Parade

LONZO LESTER APPOINTED CLERK OF THE BOARD

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervi: appoint Lonzo Lester as Clerk of the Board for CY 2017.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

VICK! PORTER APPOINTED DEPUTY CLERK OF THE BOARD

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to appoint Vicki Porter Deputy Clerk of the Board for CY 2017.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

New Business

APPROVAL OF THE DECEMBER 07, 2016 MINUTES

Motion made by David Eaton, second Carl Rhea and duly approved by the Board of Supervisors to approve the December 07, 2016 minutes as presented and dispense with the reading thereof.

The vote was: Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE DECEMBER 13, 2016 MINUTES

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve the December 13, 2016 minutes as presented and dispense with the reading thereof.

The vote was: Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF THE DECEMBER 26, 2016 MINUTES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve the December 26, 2016 minutes as presented and dispense with the reading thereof.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Mark Mitchell Nay: None Abstain: Rebecca Dye

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to approve general county invoices in the amount of $665,685.39 (including withholdings and reoccurring).

The vote was: Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE PRE-AUTHORIZED PAYMENT LIST

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to approve the pre-authorized payment list as presented: The list of general expenditures the Board approves annually to ensure the County complies with the Virginia Procurement Act which requires all expenditures to be within 30 days or within terms of the contracts. The expenditures are monthly operational expenditures or approved contracts.

Utilities Credit Card payments Facility/Park/Vehicle payments (payroll) Debt service Contracts

The vote was: Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace

The vote was: ‘Aye: David Eaton, Carl Rhea, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE DECEMBER 13, 2016 MINUTES

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve the December 13, 2016 minutes as presented and dispense with the reading thereof.

The vote was ‘Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF THE DECEMBER 26, 2016 MINUTES

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to approve the December 26, 2016 minutes as presented and dispense with the reading thereof.

The vote was:

‘Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding and Mark Mitchell Nay: None

Abstain: Rebecca Dye

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to. approve general county invoices in the amount of $665,685.39 (including withholdings and reoccurring)

The vote was: ‘Aye: Tim Lovelace, David Eaton, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF THE PRE-AUTHORIZED PAYMENT LIST

Utilities

Credit Card payments Facility/Park/Vehicle payments (payroll) Debt service

Contracts

The vote was: ‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Tim Lovelace

Nay: None

Citizens Comment

The Chairman opened citizens comment period.

Reggie Childers, Lebanon commented that the one word that kept coming up at the follow up meeting of the Southwest Virginia Economic Forum was partnering. The whole County needs more citizen participation. He also emphasized the need for access points along the Clinch River since it has been designated as a blue way. All four of the towns in Russell County have passed resolutions relative to blue ways. He asked the BOS to consider passing a Resolution similar to the one that Scott County passed that underlines the necessity of some economic actions.

Kelly Gilmer, Lebanon stated that he had been to the Russell County Courthouse and feels that the current security measures are not a viable solution. He was disappointed that the public cannot enter the courthouse through the front door.

Becki Joyce, Chairperson of the IDA asked to address the Board in Closed Session.

The Chairman closed citizens comment period.

APPROVAL OF THE WATER ORDINANCE

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the Water Ordinance as presented.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

CLOSED SESSION

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to

enter into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective

business or industry, land acquisition, actual or probable litigation and personnel matters.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APRROVAL TO RETURN TO REGULAR SESSION

Motion made by Tim Lovelace, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

Nay: None

Citizens Comment

‘The Chairman opened citizens comment period.

Becki Joyce, Chairperson of the IDA asked to address the Board in Closed Session. The Chairman closed citizens comment period. APPROVAL OF THE WATER ORDINANCE

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to approve the Water Ordinance as presented.

The vote was: ‘Aye: Tim Lovelace, Carl Rhea, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

CLOSED SESSION

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to code 2.2-3711 for discussion concerning a prospective igation and personnel matters.

enter into closed session pursuant to Virgi

business or industry, land acquisition, actual or probable |i

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APRROVAL TO RETURN TO REGULAR SESSION

Motion made by Tim Lovelace, second Tim Lovelace and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard,

discussed or considered during the closed meeting were pursuant only to the motion(s) by which the

closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Mark Mitchell – AYE

County Attorney Reports and Requests

Matt Crum addressed the Board on the adoption of the County Bylaws.

APPROVAL OF THE RUSSELL COUNTY BYLAWS

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve the Russell County Bylaws as presented with the provision that Robert’s Rules of Order will apply in the event that issues arise that are not addressed in the Bylaws.

The vote was: Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

County Administrator Reports and Requests

APPROVAL OF VDOT RESOLUTION AUTHORIZING A SPEED LIMIT REDUCTION FOR RT. 82

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve a VDOT Resolution for a speed limit reduction on Route 82.

The vote was:

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of ‘Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea ~ AYE David Eaton — AYE Rebecca Dye - AYE Steve Breeding - AYE Mark Mitchell - AYE

County Attorney Reports and Requests Matt Crum addressed the Board on the adoption of the County Bylaws. APPROVAL OF THE RUSSELL COUNTY BYLAWS Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to approve the Russell County Bylaws as presented with the provision that Robert’s Rules of Order will apply in the event that issues arise that are not addressed in the Bylaws. The vote was: Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding

Nay: None

County Adi {rator Reports and Requests

APPROVAL OF VDOT RESOLUTION AUTHORIZING A SPEED LIMIT REDUCTION FOR RT. 82

Motion made by Carl Rhea, second David Eaton and duly approved by the Board of Supervisors to approve a VDOT Resolution for a speed limit reduction on Route 82.

The vote was:

Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF LONZO LESTER AS FINANCIAL AGENT AND VICKI PORTER AS ALTERNATE FOR WDB

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to appoint Lonzo Lester as financial agent for the Workforce Development Board and appoint Vicki Porter as his alternate.

The vote was: Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO ADJOURN TO RECONVENE

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on Wednesday, January 25, 2017 at 6:00 pm in lobby of the Omni Hotel in Richmond, Virginia.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Lou Wallace Nay: None

Clerk of the Board Chairman

‘Aye: Carl Rhea, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF LONZO LESTER AS FINANCIAL AGENT AND VICKI PORTER AS ALTERNATE FOR WDB

The vote was ‘Aye: David Eaton, Mark Mitchell, Lou Wallace, Carl Rhea, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

APPROVAL TO ADJOURN TO RECONVENE Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn to reconvene on Wednesday, January 25, 2017 at 6:00 pm in lobby of the Omni Hotel in Richmond, Virginia. The vote was:

‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Carl Rhea, Rebecca Dye, Steve Breeding and Lou Wallace Nay: None

Clerk of the Board Chairman

January 20, 2017

A special called meeting of the Russell County Board of Supervisors was held on Friday, January 20, 2017

at 10:00 am at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to

approve the agenda as presented.

The vote was: Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

APPROVAL TO CANCEL PURCHASE CONTRACT WITH L & L CONSTRUCTION CO., INC.

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to cancel the purchase contract with L & L Construction Co., Inc.

The vote was: Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye
Nay: None Abstain: Mark Mitchell

Other Board Matters

Several topics were discussed including a Resolution in support of VECEDA, unsafe and dilapidated structures, junk yards, disposal site hours, solid waste issues and potential solutions.

APPROVAL TO ADJOURN

January 20, 2017

A special called meeting of the Russell County Board of Supervisors was held on Friday, January 20, 2017 at 10:00 am at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk Invocation by Chairman Steve Breeding, followed by the Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve the agenda as presented.

The vote was: ‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Tim Lovelace Nay: None

APPROVAL TO CANCEL PURCHASE CONTRACT WITH L & L CONSTRUCTION CO., INC.

Motion made by Tim Lovelace, second David Eaton and duly approved by the Board of Supervisors to cancel the purchase contract with L & L Construction Co., Inc.

The vote was: ‘Aye: Tim Lovelace, David Eaton, Carl Rhea, Lou Wallace, Steve Breeding and Rebecca Dye

Nay: None

Abstain: Mark Mitchell

Other Board Matters

Several topics were discussed including a Resolution in support of VECEDA, unsafe and dilapidated

structures, junk yards, disposal site hours, solid waste issues and potential solutions.

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn. The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn,

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye

Nay: None

January 25, 2017

An adjourned meeting of the Russell County Board of Supervisors was held on Wednesday, January 25,

2017 at 6:00 pm in the lobby of the Omni Hotel in Richmond, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Mark Mitchell

Lonzo Lester

Absent: Rebecca Dye Steve Breeding

Invocation by Mark Mitchell.

There were various meetings and topics discussed with agencies and legislators listed below:

Delegate Kilgore, Delegate Morefield, Delegate Todd Pillion, Senator Ben Chafin, Dept. of Veterans Affairs, Virginia Tobacco Commission, Virginia Economic Development Partnership, Division of Mines, Minerals and Energy, Dept. of Health, Dept. of Agriculture and VACO.

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, David Eaton and Carl Rhea Nay: None

Clerk of the Board Chairman

January 25, 2017

‘An adjourned meeting of the Russell County Board of Supervisors was held on Wednesday, January 25, 2017 at 6:00 pm in the lobby of the Omni Hotel in Richmond, Virginia

The Clerk called the meeting to order. Roll Call by the Clerk:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Mark Mitchell

Lonzo Lester

Absent:

Rebecca Dye

Steve Breeding

Invocation by Mark Mitchell.

There were various meetings and topics discussed with agencies and legislators listed below: Delegate Kilgore, Delegate Morefield, Delegate Todd Pillion, Senator Ben Chafin, Dept. of Veterans

Affairs, Virginia Tobacco Commission, Virginia Economic Development Partnership, Division of Mines, Minerals and Energy, Dept. of Health, Dept. of Agriculture and VACO.

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second Lou Wallace and duly approved by the Board of Supervisors to adjourn.

The vote was: ‘Aye: Mark Mitchell, Lou Wallace, Tim Lovelace, David Eaton and Carl Rhea Nay: None

Clerk of the Board Chairman

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s January 2017 Monthly Expenditures:

STAFF RECOMMENDATION(s):

County’s January 2017 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s):

Motion to approve County’s January 2017 Monthly Expenditures.

ATTACHMENTS:

 January 2017 Monthly Expenditures

Board of Supe Action Item B-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

Approval of Expenditures

Request approval of the County’s January 2017 Monthly Expenditures:

STAFF RECOMMENDATION(s): County’s January 2017 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s January 2017 Monthly Expenditures.

ATTACHMENTS:

January 2017 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

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Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

County Attorney Reports

RC School Board Energy Performance Finance Contract

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

 Contract

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 2/6/17_6:00 PM

County Attorney Reports

RC School Board Energy Performance Finance Contract Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

Contract

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 : Fax (276) 889-8011 www.russellcountyva.us

REQUEST FOR PROPOSALS – (REVISED)

December 2016

The Board of Supervisors of Russell County (County) is issuing this Request for

Proposals (RFP) to solicit bids to purchase the Taxable Qualified Energy

Conservation Bond (Virginia SAVES Green Community Program – Russell County

Schools Project), Series 2017 (Taxable 2017 Bond). The Taxable 2017 Bond will be

issued by Virginia Resources Authority (VRA) on behalf of the County under the

Virginia SAVES Green Community Program (VA SAVES) and will be payable from

and secured primarily by the lease payments received by VRA under an equipment lease

financing arrangement between VRA, as lessor, and the County and the Russell

County School Board (School Board), as co-lessees. Payments by the County will be

structured to be sufficient in amounts and at times to match the debt serviced on the

Taxable 2017 Bond. VRA will be assign the lease to the winning proposer. Additional

security for the Taxable 2017 Bond includes:

i. A security interest in the equipment financed; and

ii. VRA’s ability, following a default by the County, to commence

proceedings pursuant to Section 62.1-216.1 of the Code of Virginia of

1950, as amended, which provides the State Comptroller with the

power to withhold all funds appropriated and payable by the

Commonwealth of Virginia to the County and apply the amount to

payment of the defaulted principal, premium, if any, and interest on

the loan. This concept is commonly referred to as the “VRA State Aid

Intercept” provision.

The County’s undertaking to make lease payments will be subject to the appropriation

by the County from time to time of amounts for such purpose. The Taxable 2017

Bond will not carry the general obligation pledge of the Commonwealth of Virginia

or any political subdivision thereof, including VRA, the County, and the School

Board. The Taxable 2017 Bond, while issued by VRA, is a limited obligation of VRA,

neither a general obligation nor a moral obligation of VRA, payable solely from

revenues received by VRA from lease payments made by the County and the School

Board and payments pursuant to VRA State Aid Intercept, if any. The County and the

School Board will consider passing resolutions making the Bond a moral obligation of

each respective entity.

VRA State Aid Intercept

Section 62.1-216.1 of the Code of Virginia of 1950, as amended, provides the State

Comptroller with the power to withhold all funds appropriated and payable by the

Commonwealth of Virginia to the County and apply the amount to payment of the

defaulted principal, premium, if any, and interest on such designated financings. This

concept is commonly referred to as the “VRA State Aid Intercept” provision and will

REQUEST FOR PROPOSALS — (REVISED) December 2016

The Board of Supervisors of Russell County (County) is issuing this Request for Proposals (RFP) to solicit bids to purchase the Taxable Qualified Energy Conservation Bond (Virginia SAVES Green Community Program ~ Russell County Schools Project), Series 2017 (Taxable 2017 Bond). The Taxable 2017 Bond will be issued by Virginia Resources Authority (VRA) on behalf of the County under the Virginia SAVES Green Community Program (VA SAVES) and will be payable from and secured primarily by the lease payments received by VRA under an equipment lease financing arrangement between VRA, as lessor, and the County and the Russell County School Board (School Board), as co-lessees. Payments by the County will be structured to be sufficient in amounts and at times to match the debt serviced on the Taxable 2017 Bond. VRA will be assign the lease to the winning proposer. Additional security for the Taxable 2017 Bond includes:

i, Assecurity interest in the equipment financed; and

ii, VRA’s ability, following a default by the County, to commence proceedings pursuant to Section 62.1-216.1 of the Code of Virginia of 1950, as amended, which provides the State Comptroller with the power to withhold all funds appropriated and payable by the Commonwealth of Virginia to the County and apply the amount to payment of the defaulted principal, premium, if any, and interest on the loan. This concept is commonly referred to as the “WRA State Aid Intercept” provision.

The County’s undertaking to make lease payments will be subject to the appropriation by the County from time to time of amounts for such purpose. The Taxable 2017 Bond will not carry the general obligation pledge of the Commonwealth of Virginia or any political subdivision thereof, including VRA, the County, and the School Board. The Taxable 2017 Bond, while issued by VRA, is a limited obligation of VRA, neither a general obligation nor a moral obligation of VRA, payable solely from revenues received by VRA from lease payments made by the County and the School Board and payments pursuant to VRA State Aid Intercept, ifany. The County and the School Board will consider passing resolutions making the Bond a moral obligation of each respective entity.

VRA State Aid Intercept

Section 62.1-216.1 of the Code of Virginia of 1950, as amended, provides the State Comptroller with the power to withhold all funds appropriated and payable by the Commonwealth of Virginia to the County and apply the amount to payment of the defaulted principal, premium, if any, and interest on such designated financings. This concept is commonly referred to as the “VRA State Aid Intercept” provision and will

be part of the collateral package securing this financing.

Qualified Energy Conservation Bonds

The Taxable 2017 Bond is being issued as a Taxable, Direct Pay, Qualified Energy

Conservation Bond (QECB). As such, VRA, as the issuer of these Direct Pay bonds,

is entitled to receive cash rebates from the U.S. Department of the Treasury that , as

a part of the financing, will be assigned to the County to subsidize their interest

payments.

Project Overview

Trane, a wholly-owned subsidiary of the Ingersoll-Rand Public Limited Company, and

the County and School Board intend to enter an Energy Performance Contract

(Contract) under which Trane will install specified energy conservation measures and

equipment ( P r o j ec t ) at a number of facilities operated by the School Board and

located within Russell County. The energy conservation measures and equipment

(Equipment) and the facilities in which the measures are to be taken and equipment

installed (Facilities) are reflected in the matrix below. The cost of the Project as set

forth in the Contract is $5,637, 000 (Contract Cost), to be repaid over a period of up

to 20 Years (Term).

The Contract will provide for guaranteed energy and operational cost savings that will

be used by the Coun ty and th e School Board to offset the cost of the financing.

The Contract and the Taxable 2017 Bond financing will be presented for final

approval of the School Board and Coun t y during their respective meeting

scheduled in February 2017. The County and School Board desire to close on the

financing as soon as practical thereafter. Implementation/construction of the Project

is anticipated to take approximately n i n e ( 9 ) months after closing on the financing.

The Taxable 2017 Bond will be issued in an aggregate par amount of up to $5,637,000.

Proceeds of the Taxable 2017 Bond will be used to finance the costs of issuance and

Project costs, which include some or all of the following energy conservation

measures and equipment reflected in the matrix below, as well as the Program Fee for

VA SAVES.

be part of the collateral package securing this financing.

Qualified Energy Conservation Bonds The Taxable 2017 Bond is being issued as a Taxable, Direct Pay, Qualified Energy Conservation Bond (QECB). As such, VRA, as the issuer of these Direct Pay bonds, is entitled to receive cash rebates from the U.S. Department of the Treasury that, as a part of the financing, will be assigned to the County to subsidize their interest payments.

Project Overview Trane, a wholly-owned subsidiary of the Ingersoll-Rand Public Limited Company, and the County and School Board intend to enter an Energy Performance Contract (Contract) under which Trane will install specified energy conservation measures and equipment (Project) at a number of facilities operated by the School Board and located within Russell County. The energy conservation measures and equipment (Equipment) and the facilities in which the measures are to be taken and equipment installed (Facilities) are reflected in the matrix below. The cost of the Project as set forth in the Contract is $5,637, 000 (Contract Cost), to be repaid over a period of up to 20 Years (Term).

The Contract will provide for guaranteed energy and operational cost savings that will be used by the County and the School Board to offset the cost of the financing. The Contract and the Taxable 2017 Bond financing will be presented for final approval of the School Board and County during their respective meeting scheduled in February 2017. The County and School Board desire to close on the financing as soon as practical thereafter. Implementation/construction of the Project is anticipated to take approximately nine (9) months after closing on the financing.

The Taxable 2017 Bond will be issued in an aggregate par amount of up to $5,637,000. Proceeds of the Taxable 2017 Bond will be used to finance the costs of issuance and Project costs, which include some or all of the following energy conservation measures and equipment reflected in the matrix below, as well as the Program Fee for VA SAVES.

** Measures/costs/savings**

Financial Information for the County

The County’s annual financial reports and budgets can be found on the County’s

website or otherwise by contacting the County Administrator, Lonzo Lester, at 276-889-8000

or [email protected]. Additional financial information is available upon

request. No formal offering material will be prepared, although bidders should feel free

Building

County Wide Measures All Schools Lighting Upgrades (limited sensors) 209,996$ 2,525,168$ 12.0

All Schools Water Upgrades 27,572$ 270,503$ 9.8

All Schools Building Envelope 31,792$ 228,738$ 7.2

Boiler Upgrades Swords Creek Elementary Steam Boiler Replacement 1,250$ 197,249$

Copper Creek Elementary Steam Boiler Replacement 1,250$ 160,568$

Castlewood Elementary Steam to HW Boiler Replacements 1,250$ 235,690$

Chiller Upgrades Lebanon Middle Chiller Replacement 2,815$ 148,714$ 52.8

Honaker Elementary Chiller Replacement 3,790$ 186,308$ 49.2

Castlewood Elementary Chiller Replacement 2,710$ 137,214$ 50.6

Castlewood High Chiller Replacement 2,624$ 164,540$ 62.7

Lebanon Elementary Chiller Replacement 3,094$ 115,773$ 37.4

HVAC Upgrades Honaker High

Chiller Replacement/Library HVAC

Upgrade 14,190$ 552,194$ 38.9

Control Upgrades Castlewood High Control Upgrades -$ 28,795$

Lebanon Primary Control Upgrades -$ 80,943$

Lebanon Elementary Control Upgrades -$ 24,315$

Lebanon Middle Control Upgrades -$ 24,388$

Honaker Café Unit Vents Controls Budget Allowance -$ 9,001$

Castlewood Elementary Controls Budget Allowance 1,500$ 18,001$ 12.0

Project Implementation 27,973$

General Conditions 44,883$

Design Engineering 46,708$

Construction Management 116,322$

Contract Development 25,485$

Measurement & Verification 10,000$

Audit Cost 32,000$

Total Project Measures 5,411,473$

VA SAVES Program Fee 112,739$

Total Project Costs 5,524,212$

Maximum Costs of Issuance 112,739$

Total Funding 303,833$ 5,636,951$ 18.6

Item Description Savings Cost SPB

(years)

ulna eS tem Desetion Seioas cost A County Wide Measures ‘AL Schools Lighting Upgrades (limited sensors) |= anaoe|s _asansen|_aa Til seneoie Water Upgrades = mara [sara [a ‘All Schools Building Envelope: s__as72|s___aze738 | 7a Boller Upgrades. Swords Creek Elementar ‘Sieam Boller Replacement ETT (Copper Creek Elemontar ‘Steam Boller Replacement S150 [svense8 Castlewood Elementary ‘Sieamto HW Boiler Replacements [+ 1250s 235800 Chiller Upgrades ‘Lebanon Middle Chiller Replacement ETI TY Honaker Elemontar s__a700[s vaso [402 Castlewood Elementa sano [svsr2ve [50 Castlewood High | Chiller Replacement 2624 [160500 | ea Lebanon Elementary Chiller Replacement Saas [s 115773 [ara HVAC Upgrades Honakor High Upgrade siwo[s sas00 | ae Control Upgrades Castlewood High ‘Gontrel Upgrades Hi Hi a Lebanon Primary (Control Upgrades s Hi an Tebanon Elementary ‘Control Upgrades s $ 24318 ‘Lebanon Middl ‘Control Upgrades 5 — Is 24388 onaker Gafé Unit Vents ‘Controls Budget Aowance: Hi Te Bast Castlewood Elementary ‘Controls Budget Allowance: sso [s “oor | 920 Project mplementaton s z373 [General Conditions ni 4483 Design Engneering s 46708 [Construction Management ses [Conract Development $ 25485 Measurement & Versicaton [aust Cost $ 3200 [Total Project Measures ‘S_saita73 LVASAVES Program Foo $20 Total Project Costs ‘S_Saeazi2 ‘axamum Costs of eauance 52739

Total Funding,

** Measures/costs/savings**

Financial Information for the County

The County’s annual financial reports and budgets can be found on the County’s website or otherwise by contacting the County Administrator, Lonzo Lester, at 276-889-8000 or [email protected]. Additional financial information is available upon request. No formal offering material will be prepared, although bidders should feel free

to direct any questions about the County or its finances to the County Administrator.

Your response to the RFP would be greatly appreciated. The following key assumptions

should be utilized in preparing your proposals.

Key Assumptions

Issuer / Lessor: Virginia Resources Authority (VRA) under the

Virginia SAVES Green Community Program (VA

SAVES)

Co-Lessees: Russell County, Virginia

Russel l County Public Schools

Tax Treatment: Federally Taxable, but interest will be exempted from

Virginia income taxation.

Bank Qualified: Not applicable.

Obligation: Taxable Qualified Energy Conservation Bond

(Virginia SAVES Green Community Program –

Russell County Schools Project), Series 2017

(Taxable 2017 Bond)

Security: The Taxable 2017 Bond will be issued by VRA on

behalf of the County under VA SAVES and will be

secured primarily by the lease payments received by

VRA under an equipment lease financing

arrangement between VRA, as lessor, and the County

and the School Board, as co- lessees. Payments by

the County will be structured to be sufficient in

amounts and at times to match the debt serviced on

the Taxable 2017 Bond. VRA will assign the lease

to the winning proposer. Additional security for the

Taxable 2017 Bond includes:

i. A security interest in the equipment financed;

and

ii. VRA’s ability, following a default by the

County, to commence proceedings pursuant

to Section 62.1-216.1 of the Code of

Virginia of 1950, as amended, which

provides the State Comptroller with the

to direct any questions about the County or its finances to the County Administrator. ‘Your response to the RFP would be greatly appreciated. The following key assumptions should be utilized in preparing your proposals.

Key Assumptions

Issuer / Lessor: Virginia Resources Authority (VRA) under the Virginia SAVES Green Community Program (VA. SAVES)

Co-Lessees: Russell County, Virginia

Russell County Public Schools.

Tax Treatment: Federally Taxable, but interest will be exempted from Virginia income taxation.

Bank Qualified: Not applicable.

Obligation: Taxable Qualified Energy Conservation Bond (Virginia SAVES Green Community Program — Russell County Schools Project), Series 2017 (Taxable 2017 Bond)

Security: The Taxable 2017 Bond will be issued by VRA on behalf of the County under VA SAVES and will be secured primarily by the lease payments received by VRA under an equipment lease financing arrangement between VRA, as lessor, and the County and the School Board, as co- lessees. Payments by the County will be structured to be sufficient in amounts and at times to match the debt serviced on the Taxable 2017 Bond. VRA will assign the lease to the winning proposer. Additional security for the Taxable 2017 Bond includes:

A security interest in the equipment financed; and

ii. VRA’s ability, following a default by the County, to commence proceedings pursuant to Section 62.1-216.1 of the Code of Virginia of 1950, as amended, which provides the State Comptroller with the

power to withhold all funds appropriated

and payable by the Commonwealth of

Virginia to the County and apply the

amount to payment of the defaulted

principal, premium, if any, and interest on

the loan. This concept is commonly

referred to as the “VRA State Aid Intercept”

provision.

The County’s undertaking to make lease payments

will be subject to the appropriation by the County

from time to time of amounts for such purpose. The

Taxable 2017 Bond will not carry the general

obligation pledge of the Commonwealth of Virginia

or any political subdivision thereof, including VRA,

the County, and the School Board. The Taxable 2017

Bond, while issued by VRA, is a limited obligation

of VRA, neither a general obligation nor a moral

obligation of VRA, payable solely from revenues

received by VRA from lease payments made by the

County and the School Board and payments pursuant

to VRA State Aid Intercept, if any.

Rating: None applied for on this financing. However, the

County currently carries General Obligation credit

ratings of A2 / AA / AA from Moody’s, S&P, and

Fitch, respectively.

Estimated Par Amount: Up to $5,637,000.

Interest Payments Dates: Interest due annually on October 1, commencing on

October 1 2017, until Final Maturity.

Principal Payment Dates: Principal due annually on October 1, commencing

on October 1, 2017, until Final Maturity.

Final Maturity: October 1, 2036

Interest Rate: A fixed rate quote for the entire amortization period

is preferred. If unable to commit to a fixed rate over

the entire amortization period, please provide a fixed

rate quote for the longest time period possible and

specify all pertinent details relating to the rate reset,

including the applicable index on which your quote

Rating:

Estimated Par Amount:

Interest Payments Dates:

Principal Payment Dates:

Final Maturity:

Interest Rate:

power to withhold all funds appropriated and payable by the Commonwealth of Virginia to the County and apply the amount to payment of the defaulted principal, premium, if any, and interest on the loan. This concept is commonly referred to as the “VRA State Aid Intercept” provision.

None applied for on this financing. However, the County currently carries General Obligation credit ratings of A2 / AA / AA from Moody’s, S&P, and Fitch, respectively.

Up to $5,637,000.

Interest due annually on October 1, commencing on October 1 2017, until Final Maturity.

Principal due annually on October 1, commencing on October 1, 2017, until Final Maturity.

October 1, 2036

A fixed rate quote for the entire amortization period is preferred. If unable to commit to a fixed rate over the entire amortization period, please provide a fixed rate quote for the longest time period possible and specify all pertinent details relating to the rate reset, including the applicable index on which your quote

will be based. For example, to the extent that you are

willing to commit to a twenty year amortization but

cannot provide a fixed rate for the entire period,

please specify the initial rate and its duration as

well as the rate- reset information (e.g., 20 year

amortization with an initial fixed rate for 10 Years

and a rate reset for the remaining 10 Years).

Interest will be calculated using a 30/360-day count.

The County is interested in receiving rate quotes that

are held through closing, which is expected to occur

during the week of January 16, 2017.

Amortization Structure: Estimated principal amortization schedules are

shown below.

LOAN AMORTIZATION SCHEDULE

PMT NO PAYMENT

DATE

BEGINNING

BALANCE

TOTAL

PAYMENT

ENDING

BALANCE

1 10/1/2017 5,637,000 281,850 5,355,150

2 10/1/2018 5,355,150 281,850 5,073,301

3 10/1/2019 5,073,301 281,850 4,791,451

4 10/1/2020 4,791,451 281,850 4,509,601

5 10/1/2021 4,509,601 281,850 4,227,751

6 10/1/2022 4,227,751 281,850 3,945,901

7 10/1/2023 3,945,901 281,850 3,664,051

8 10/1/2024 3,664,051 281,850 3,382,201

9 10/1/2025 3,382,201 281,850 3,100,351

10 10/1/2026 3,100,351 281,850 2,818,501

11 10/1/2027 2,818,501 281,850 2,536,651

12 10/1/2028 2,536,651 281,850 2,254,801

13 10/1/2029 2,254,801 281,850 1,972,951

14 10/1/2030 1,972,951 281,850 1,691,101

15 10/1/2031 1,691,101 281,850 1,409,251

16 10/1/2032 1,409,251 281,850 1,127,401

17 10/1/2033 1,127,401 281,850 845,551

18 10/1/2034 845,551 281,850 563,701

19 10/1/2035 563,701 281,850 281,850

20 10/1/2036 281,850 281,850 0

Amortization schedule

Amortization Structure: shown below.

will be based. For example, to the extent that you are willing to commit to a twenty year amortization but cannot provide a fixed rate for the entire period, please specify the initial rate and its duration as well as the rate- reset information (e.g., 20 year amortization with an initial fixed rate for 10 Years

and a rate reset for the remaining 10 Years).

Interest will be calculated using a 30/360-day count.

The County is interested in receiving rate quotes that are held through closing, which is expected to occur during the week of January 16, 2017.

Estimated principal amortization schedules are

Amortization schedule

LOAN AMORTIZATION SCHEDULE PAYMENT BEGINNING TOTAL PMTNO pate BALANCE ___ PAYMENT 4 10/1/2017 5,637,000 281,850 2 10/1/2018 5,355,150 281,850 13 10/1/2019 5,073,301 281,850 4 10/1/2020 4,791,451 281,850 1S 10/1/2021 4,509,601 281,850 6 10/1/2022 4,227,751 281,850 7 10/1/2023 3,945,901 281,850 18 10/1/2024 3,664,051 281,850 19 10/1/2025 3,382,201 281,850 10 10/1/2026 3,100,351 281,850 44 10/1/2027 2,818,501 281,850 42 10/1/2028 2,536,651 281,850 43, 10/1/2029 2,254,801 281,850 44 10/1/2030 1,972,951 281,850 45, 10/1/2031 1,691,101 281,850 16 10/1/2032 1,409,251 281,850 47 10/1/2033 1,127,401 281,850 18 10/1/2034 845,551 281,850 49 10/1/2035 563,701 281,850 20 10/1/2036 281,850 281,850

ENDING BALANCE

5,355,150 5,073,301 4,791,451 4,509,601 4,227,751 3,945,901 3,664,051 3,382,201 3,100,351 2,818,501 2,536,651 2,254,801 1,972,951 1,691,101 1,409,251 1,127,401 845,551 563,701 281,850 0

Optional Prepayment: The County prefers maximum flexibility. Please

specify the call structure that would provide the

County with the most flexibility at the lowest cost of

funds. Please also address (i) the need for a partial

prepayment if any bond proceeds are left unspent at

the third anniversary of the closing date (see IRC

Section 54A(d)(2)(B) and (ii) the possibility of a

partial prepayment at any other time). Section

54A(d)(2)(B) of the Internal Revenue Code requires

that any unspent bond proceeds remaining at the third

anniversary of the closing date must be used to

redeem the corresponding portion of the taxable

direct pay bond. The County does not anticipate any

unspent bond proceeds will remain at that point,

but the redemption provisions should permit the

possibility for such mandatory redemption if needed.

Drawdown: All at closing. Please specify any escrow and

requisition requirements associated with bond

proceeds.

Bank Closing Costs: None anticipated to be paid by the County.

Please specify any exceptions.

Annual Bank Fees: None anticipated to be paid by the County.

Please specify any exceptions.

Opinion(s) of Counsel: Bond Counsel to VASAVES/VRA, a n d the County

Attorney/Bond Counsel to the County will provide

the necessary opinion(s).

Bond Documents: Bond Counsel to VASAVES/VRA,

and t h e C o u n t y A t t o r n e y / B o n d

C o u n s e l t o t h e C o u n t y will provide the

necessary bond documents.

On-going Disclosure: The County will provide annual audited financial

statements. Please specify any additional

requirements.

Direct Bank Loan: Proposals are requested for a direct bank loan

evidenced by the Taxable 2017 Bond, by a single

financial institution or a syndicate of financial

institutions represented by one lead institution with

Optional Prepayment:

Drawdown:

Bank Closing Costs:

Annual Bank Fees:

Opinion(s) of Counsel:

Bond Documents:

On-going Disclosure:

Direct Bank Loan:

The County prefers maximum flexibility. Please specify the call structure that would provide the County with the most flexibility at the lowest cost of funds. Please also address (i) the need for a partial prepayment if any bond proceeds are left unspent at the third anniversary of the closing date (see IRC Section 54A(d)(2)(B) and (ii) the possibility of a partial prepayment at any other time). Section 54A(d)(2)(B) of the Internal Revenue Code requires that any unspent bond proceeds remaining at the third anniversary of the closing date must be used to redeem the corresponding portion of the taxable direct pay bond. The County does not anticipate any unspent bond proceeds will remain at that point, but the redemption provisions should permit the possibility for such mandatory redemption if needed.

Allat closing. Please specify any escrow and requisition requirements associated with bond proceeds.

None anticipated to be paid by the County. Please specify any exceptions.

Bond Counsel to VASAVES/VRA, and the County Attorney/Bond Counsel to the County will provide the necessary opinion(s).

Bond Counsel to VASAVES/VRA,

and the County Attorney/Bond Counsel to the County will provide the necessary bond documents

The County will provide annual audited financial statements. Please specify any additional requirements.

Proposals are requested for a direct bank loan evidenced by the Taxable 2017 Bond, by a single financial institution or a syndicate of financial institutions represented by one lead institution with

which the County and their consultants will deal

with exclusively on all aspects of the financing. The

successful bidder(s) will be expected to provide a

letter in form satisfactory to the County and its Bond

Counsel regarding the qualifications of the buyer and

stating that the Bond is being purchased for its own

account as evidence of the loan and with no

intention of sale or distribution. No formal

offering document will be prepared, although bidders

should feel free to direct any questions about the

County or its finances to the undersigned.

Award: The County Board of Supervisors will make the

formal award. The County reserves the right to

reject any or all proposals and to waive any

irregularity or informality.

Closing: Closing is expected to take place during the week

of F e b r u a r y 1 6 , 2017.

Additionally, please specify any other terms or conditions that would impact the

proposed structure of the financing agreement.

Preliminary Timetable:

Date Action

December, 2016 County distributes RFP

January 11, 2017 Proposals due to County, 12:00 pm, EST

February, 2017 County Board Meeting to select winning proposal

County considers adoption of approving resolution(s)

February, 2017 School Board Meeting

School Board considers adoption of approving

Resolutions

February, 2017 Close on bank loan

We look forward to your response by 12:00 pm, EST on January 11, 2017. In

the meantime, should you have any further questions or concerns please feel free

to call 2 7 6 - 8 8 9 - 8 0 0 0 .

Sincerely,

Lonzo Lester

County Administrator

Award:

Closing:

which the County and their consultants will deal with exclusively on all aspects of the financing. The successfull bidder(s) will be expected to provide a letter in form satisfactory to the County and its Bond Counsel regarding the qualifications of the buyer and stating that the Bond is being purchased for its own account as evidence of the loan and with no intention of sale or distribution. No formal offering document will be prepared, although bidders should feel free to direct any questions about the County or its finances to the undersigned.

The County Board of Supervisors will make the formal award. The County reserves the right to reject any or all proposals and to waive any irregularity or informality.

Closing is expected to take place during the week of February 16, 2017.

Additionally, please specify any other terms or conditions that would impact the proposed structure of the financing agreement.

Preliminary Timetable: Date

December, 2016 January 11, 2017 February, 2017

February, 2017

Action County distributes REP

Proposals due to County, 12:00 pm, EST

County Board Meeting to select winning proposal County considers adoption of approving resolution(s) School Board Meeting

School Board considers adoption of approving Resolutions

Close on bank loan

We look forward to your response by 12:00 pm, EST on January 11, 2017. In the meantime, should you have any further questions or concerns please feel free

to call 276-889-8000.

Sincerely,

Lonzo Lester County Administrator

cc:

Stephen Breeding, Chairman, Russell County Board of Supervisors

Peter D’Alema, Virginia Resources Authority

Greg Montgomery, Managing Director, CleanSource Capital, Administrator of VA

SAVES

Don Ramey, Chairman, Russell County Schoolboard

Gregory A. Brown, Superintendent, Russell County Schools

Ben Chafin, Esq., Counsel, Russell County Schoolboard

ce: Stephen Breeding, Chairman, Russell County Board of Supervisors

Peter D’Alema, Virginia Resources Authority

Greg Montgomery, Managing Director, CleanSource Capital, Administrator of VA SAVES

Don Ramey, Chairman, Russell County Schoolboard

Gregory A. Brown, Superintendent, Russell County Schools

Ben Chafin, Esq., Counsel, Russell County Schoolboard

Bank & Trust Company

Member FDIC smon, VA 24266 + 276-889-4622 + Fax: 276-889-4625

359 West Main Street » Li

January 30, 2017

Mr. Lonzo Lester

Russell County Administrator 137 Highland Dr.

Lebanon, VA 24266

Dear Mr. Lester:

We are pleased to provide you the attached loan commitment of Five Million Six Hundred Thirty Seven Thousand and 00/100 Dollars ($5,637,000.00) to purchase the Taxable Qualified Energy Conservation Bond (Virginia SAVES Green Community Program-Russell County Schools Project), Series 2017 in accordance to the following terms and conditions:

‘TERMS AND CONDITIONS BORROWER:

Russell County Virginia Board of Supervisors

Russell County Virginia School Board

PURPOSE:

Purchase VRA issued Taxable Qualified Energy Conservation Bond for the purpose of improving Lighting and Heating/Cooling Systems within the Russell County Schools. (“Loan”)

AMOUNT: Loan in the amount of Five Million Six Hundred Thirty Seven Thousand and 00/100 Dollars ($5,637,000.00)

INTEREST RATE:

‘The following shows the rate offered by the Bank based on a 30/360 day basis with interest paid in arrears. Amortization of loan based on 20 years. Rate quote held through closing by February 28", 2017:

a) 10 year fixed rate = 4.79%

The 10 year rate offering will adjust at the end of its assigned time period based on the then 10 year US Treasury Yield plus 2.50% until paid in full,

REPAYMENT OPTIONS:

Principal due annually on October 1*each year, commencing October 1°, 2017, until final maturity based on 20 year level annual principal payment of $281,850.00.

Interest due annually on October 1% each year, commencing October 1, 2017, until final maturity, Final maturity October I*, 2036.

BANK FEES: None

wwwafirstbank.com

Mr. Lonzo Lester, Russell County Administrator January 30, 2017 Page 2

PREPAYMENT PENALTY: We understand the County prefers maximum flexibility to be able to prepay any amount on this loan above the scheduled loan payment amount. There will not be any prepayment penalty. Any unspent bond proceeds may be applied to the loan to lower interest cost.
TAX STATUS: Federal Taxable
COLLATERAL:

a) A security interest in the equipment financed.

b) Assignment of Lease agreement between Lessor, Virginia Resources Authority (VRA) and Co-Lessees, Russell County Virginia Board of Supervisor and Russell County School Board.

©) VRA’s ability to commence proceedings pursuant to Section 62.1-216.1 of the Code of Virginia known as VRA State Aid Intercept provision

d) Moral Obligation of the Russell County Virginia Board of Supervisors

e) Moral Obligation of the Russell County Virginia School Board

QUALIFICATIONS OF BOND PURCHASE: The First Bank & Trust Company is qualified to purchase the Bond and the Bond is being purchased for its own account as evidence of the loan and with no intention of sale or distribution.

11, CONDITIONS OF LENDIN¢ The Bank shall not be required to make the advance of loan proceeds unless and until the conditions set forth herein have been satisfied and the Borrower shall have provided the Bank with the following, all in form and substance satisfactory to the Bank.

A. Loan Documents: The Bond (Note) and Financing (Loan) Agreement, Security Agreement, Assignment of Lease Agreement, UCC Filings on equipment each duly authorized, executed and delivered by the parties hereto. ‘The documents reference herein, together with any other documents required by the Bank or Bond Counsel from time to time are hereinafter sometimes collectively referred to as the “Loan Documents.”

B. Other Documents: Such documents and certificates as may be required by the commitment or as the Bank may reasonably request, including but not limited to a Resolution of Moral Obligation from Russell County, Virginia Board of Supervisors and Moral Obligation from Russell County, Virginia School Board authorizing the borrowing of $5,637,000 for purchase of described equipment and installation.

12, REPORTING REQUIREMENTS: Annually, within one hundred twenty (120) days following the end of the Borrower’s fiscal year, the Borrower will deliver to the Bank audited financial statements on an unconsolidated basis, including a balance sheet and income statement prepared in accordance with generally accepted accounting principles by an independent certified public accountant acceptable to the Bank, including a balance sheet, income statements,

Mr. Lonzo Lester, Russell County Administrator January 30, 2017

Page 3

14,

changes in capital position and reconciliation of net worth and including all normal and reasonable financial notes.

REPRESENTATION AND WARRANTIES: ‘The Borrower represents and warrants to the Bank that:

A This proposal, when accepted, and all documents and instruments to be executed and delivered to the Bank in connection with this proposal and the funding thereof shall be duly authorized, valid, enforceable and binding on the parties thereto, and shall not conflict with or constitute a breach of any other agreements or documents of the Borrower.

B. All information that will be furnished to the Bank is true and accurate.

C. All financial statements, certificates and other information furnished, or to be furnished, to the Bank are, ot shall be, true and accurate and shall be prepared in accordance with GAAP. The Borrower has not failed to disclose any information that could materially affect its properties, business or financial condition; and there has occurred no material adverse change in the financial condition of the Borrower since the date of the Borrower’s most recent financial statement.

AFFIRMATIVE COVENANTS: The borrower agrees that so long as any indebtedness is outstanding to the Bank, the borrower shall:

‘A. Provide current consolidated financial statements and updated financial statements of Russell County, Virginia each year following until Ioan is paid in full.

. CLOSING COST AND LEGAL FEES:

The Loan will be closed at no cost to the Bank, and all costs and expenses relating to the Loan including but not limited to reasonable attorney’s fees, shall be the sole responsibility of the Borrower, whether or not the Loan actually close.

MATERIAL ADVERSE CHANGE: This commitment may be terminated, in the sole discretion of the Bank, upon the occurrence of a material adverse change in the financial condition of the Borrower.

GOVERNING LAW:

This commitment and the Loan shall be governed by and construed in accordance with the laws of the State of Virginia.

EXPIRATION:

If this proposal is not accepted by the expiration date (or a later date agreed to by the Bank in writing) or not closed by February 28th, 2017, then the Bank shall have not further obligation.

Mr. Lonzo Lester, Russell County Administrator January 30, 2017 Page 4

SVP/Regional Manager

‘Accepted on this day by:

Mr. Lonzo Lester, Russell County Virginia County Administrator

QECB Financing Proposal For

Russell County and Russell County Board

of Supervisors, VA

January 30, 2017

Bank of America has increased its

current environmental business

initiative from $50 billion to $125

billion in low-carbon business by

2025 through lending, investing,

capital raising, advisory services

and developing financing solutions

for clients around the world. Bank

of America has provided more than

$39 billion in financing for low-

carbon activities since 2007.

Bankof America 2 Merrill Lynch

QECB Financing Proposal For

Russell County and Russell County Board of Supervisors, VA

January 30, 2017

Bank of America has increased its current environmental business ative from $50 billion to $125

in low-carbon business by

2025 through lending, investing, capital raising, advisory services and developing financing solutions for clients around the world. Bank of America has provided more than $39 bill

in financing for low-

carbon activities since 2007.

Holly Andreozzi
Senior Vice President Energy Services

January 30, 2017

VIA ELECTRONIC MAIL

Mr. Lonzo Lester County Administrator Russell County, Virginia

Re: $5,637,000 Taxable Direct Pay Qualified Energy Conservation Bond Issue

Dear Mr. Lester:

Thank you for the opportunity financing of the above Qualifie Russell County (the “County” of America Leasing & Capital, LLC provide our taxable QECB equipment efficiency transaction.

BALC and our non-bank qualified financing subsidiary, Banc of Corp (“BAPCC”) offers unique financing features and qualifications that can be leveraged on behalf of the County and the Board smooth and efficient manner. These feature

TAX-EXEMPT PRIVATE PLACEMENT EXPERIENCE leading provider local government markets. Our team exempt and taxable QECB
ENERGY EFFICIENCY Services group is a leading provider of financial solutions for energy efficien renewable energy, as such we have experience in working with including Trane;
PRIVATE PLACEMENT BENEFITS: placement that will not require (i) any additional public ongoing disclosure requirements, (ii) any additional public offering document generation requirements, or (iii) any underwriting or related fees

This cover letter and term sheet include only proposed transaction. Please understand that this proposal is not a commitment or offer to lend, and does not create any obligation f BAPCC, and/or Bank of America, N

Banc of America Public Capital Corp

100 Federal street
Boston, MA 02110 [email protected] Tel: (617) 434-7760

ble Direct Pay Qualified Energy Conservation Bond Issue

Thank you for the opportunity to present to you the attached terms and conditions for the Qualified Energy Conservation Bonds (the “Bonds” or “QECB”

”) and Russell County Public Schools (the “ School Board”) ng & Capital, LLC (“BALC” or “Lender”) looks forward to the opportunity to

equipment finance services for this important energy and cost saving

bank qualified financing subsidiary, Banc of America Public Capital unique financing features and qualifications that can be leveraged on

and the Board to complete this transaction at a low interest cost and in a smooth and efficient manner. These features and qualifications include:

EXEMPT PRIVATE PLACEMENT EXPERIENCE: BAPCC/BALC leading providers of private placement capital to the state government, local government, K-12, housing authority, and higher education ta

ur teams are highly experienced in documenting and closing tax and taxable QECB private placement transactions;

ENERGY EFFICIENCY FINANCING EXPERIENCE: BAPCC’s Energy group is a leading provider of financial solutions for energy efficien

renewable energy, water system, and energy generation equipment and assets; and as such we have experience in working with many energy services companies

Trane;

PRIVATE PLACEMENT BENEFITS: The proposed transaction is a private at will not require (i) any additional public ongoing disclosure

requirements, (ii) any additional public offering document generation requirements, or (iii) any underwriting or related fees; and

This cover letter and term sheet include only a brief description of the principa proposed transaction. Please understand that this proposal is not a commitment or offer to lend, and does not create any obligation for Lender, BAPCC, or Bank of America, N.A.

and/or Bank of America, N.A. will not be responsible or liable for any damages,

Banc of America Public Capital Corp

[email protected]

to present to you the attached terms and conditions for the or “QECB”) for

Board”). Banc forward to the opportunity to

energy and cost saving

America Public Capital unique financing features and qualifications that can be leveraged on

at a low interest cost and in a

BAPCC/BALC are state government, municipal

and higher education tax-exempt ng and closing tax-

BAPCC’s Energy group is a leading provider of financial solutions for energy efficiency,

and energy generation equipment and assets; and gy services companies,

The proposed transaction is a private at will not require (i) any additional public ongoing disclosure

requirements, (ii) any additional public offering document generation

ption of the principal terms of the proposed transaction. Please understand that this proposal is not a commitment or offer to lend,

Bank of America, N.A… Lender, will not be responsible or liable for any damages,

Holly Andreozzi Bane of America Public Capital Comp Senior Vie President 100 Federal street Energy Services Boston, MA 02110

Holly [email protected]

Tel: (617) 434-760,

January 30, 2017

VIA ELECTRONIC MAIL

Mr. Lonzo Lester County Administrator Russell County, Virginia

Re: $5,637,000 Taxable Direct Pay Qualified Energy Conservation Bond Issue Dear Mr. Lester:

Thank you for the opportunity to present to you the attached terms and conditions for the financing of the above Qualified Energy Conservation Bonds (the “Bonds” or “QECB”) for Russell County (the “County”) and Russell County Public Schools (the “ School Board”). Banc of America Leasing & Capital, LLC (“BALC” or “Lender”) looks forward to the opportunity to provide our taxable QECB equipment finance services for this important energy and cost saving efficiency transaction,

BALC and our non-bank qualified financing subsidiary, Banc of America Public Capital Corp (“BAPCC”) offers unique financing features and qualifications that can be leveraged on behalf of the County and the Board to complete this transaction at a low interest cost and in a smooth and efficient manner. These features and qualifications include:

1, TAX-EXEMPT PRIVATE PLACEMENT EXPERIENCE: BAPCC/BALC are leading providers of private placement capital to the state government, municipal local government, K-12, housing authority, and higher education tax-exempt markets. Our teams are highly experienced in documenting and closing tax- exempt and taxable QECB private placement transactions;

ENERGY EFFICIENCY FINANCING EXPERIENCE: BAPCC’s Energy Services group is a leading provider of financial solutions for energy efficiency, renewable energy, water system, and energy generation equipment and assets; and as such we have experience in working with many energy services companies, including Trane;
PRIVATE PLACEMENT BENEFITS: The proposed transaction is a private placement that will not require (j) any additional public ongoing disclosure requirements, (ii) any additional public offering document generation requirements, or (ii) any underwriting or related fees; and

This cover letter and term sheet include only a brief description of the principal terms of the proposed transaction. Please understand that this proposal is not a commitment or offer to lend, and does not create any obligation for Lender, BAPCC, or Bank of America, N.A… Lender, BAPCC, and/or Bank of America, N.A. will not be responsible or liable for any damages,

consequential or otherwise, that may be incurred or alleged by any person or entity, including Borrower, as a result of this letter. Lender will notify you in writing of its decision if Lender agrees to proceed with the proposed transaction after completing its review and analysis.

This proposal must be accepted within seven business days after the approving resolutions have been adopted by the County Board and School Board meetings. To accept this Proposal, please sign the enclosed copy of this Proposal Letter and return it to my attention at [email protected] or fax it to me at 404.532.3026. Thank you for allowing us the opportunity to prepare this proposal for the County and the School Board. We look forward to the opportunity to work with you and t on this important transaction.

 Very truly yours, 

  
 Banc of America Public Capital Corp 


 Holly Andreozzi

Senior Vice President of BAPCC and
Authorized Agent of BALC

The undersigned, by its authorized representative below, accepts the above proposal, agrees to furnish Lender, its successors and assigns, any information relating to the business or financial condition of Borrower or its affiliates, and authorizes Lender, Bank of America Corporation and their affiliates to disclose to, discuss with and distribute such information (and any information they may already have) to any other affiliates or proposed assignees or successors of Lender.

AGREED AND ACCEPTED:

Russell County and Russell County Public Schools

By:

Title:

Date:

Tax IDs:

“Bank of America Merrill Lynch” is the marketing name for the global banking and global markets businesses of Bank of America Corporation. Lending, derivatives, leasing, equipment finance, and other commercial banking activities are performed globally by banking affiliates of Bank of America Corporation, including Bank of America, N.A., Member FDIC. Securities, strategic advisory, and other investment banking activities are performed globally by investment banking affiliates of Bank of America Corporation (“Investment Banking Affiliates”), including, in the United States, Merrill Lynch, Pierce, Fenner & Smith Incorporated and Merrill Lynch Professional Clearing Corp., both of which are registered broker-dealers and Members of SIPC, and, in other jurisdictions, by locally registered entities. Merrill Lynch, Pierce, Fenner & Smith Incorporated and Merrill Lynch Professional Clearing Corp. are registered as futures commission merchants with the CFTC and are members of the NFA. BAPCC is not a municipal advisor and is not subject to the fiduciary duty established in Section 15B©(1) of the Securities Exchange Act of 1934, as amended, with respect to any municipal financial product or issuance of municipal securities. The information provided in this document is not intended to be and should not be construed as “advice” with the meaning Section 15B of the Securities Exchange Act of 1934 and the municipal advisor rules of the SEC. Investment products offered by Investment Banking Affiliates: Are Not FDIC Insured � May Lose Value � Are Not Bank Guaranteed. ©2016 Bank of America Corporation

This proposal must be accepted within seven business days after the approving resolutions have been adopted by the County Board and School Board meetings. To accept this Proposal, please sign the enclosed copy of this Proposal Letter and return it to my attention at [email protected] or fax it to me at 404.532.3026. Thank you for allowing us the ‘opportunity to prepare this proposal for the County and the School Board. We look forward to the ‘opportunity to work with you and t on this important transaction.

Very truly yours,

Bane of America Public Capital Corp

Holly Andreozzi Senior Vice President of BAPCC and Authorized Agent of BALC

‘The undersigned, by its authorized representative below, accepts the above proposal, agrees to furnish Lender, its successors and assigns, any information relating to the business or financial condition of Borrower or its affiliates, and authorizes Lender, Bank of America Corporation and their affiliates to disclose to, discuss with and distribute such information (and any information they may already have) to any other affiliates or proposed assignees or successors of Lender,

AGREED AND ACCEPTED: Russell County and Russell County Public Schools By:

Title:

Date:

Tax IDs:

‘Bank of America Mert Lynch” Is the marketing name forthe global banking and global markets businesses of Bank of America Corporation. Lending, derivatives leasing, equipment inanca, and other commercial banking activites are performed globally by banking afiiates of Bank of America Corporation including Bank at America, NA, Member FDIC. Secures, strategic advisory, and ther investment banking activites are performed globally By investment banking affilals of Bank of America Corporation (westment Banking Afiates"), including, in the United States, Meri Lynch, Pierce, Fenner & Smith Incorporated ana Merril Lynch Professional Caring Corp, both of whieh are registred beaker dealers and Members of SIPC, and, in ater lurieaetlons, by locally rogsteres ‘nities, Merl Lynch, Perce, Fenner & Smith Incorporated and Mert Lynch Professional Clearing Corp. are registered as {tures commission merchants with the CFTC and are members of the NFA. BAPCC ie nol a municipal advcor and enol subject fo the flicary duty sstabished in Section 1SB©3) ofthe Secures Exchange Act of 1994, as amended, wth respect any municipal! financial product or issuance of municipal secures. The information provided in this documents ot intended tobe an should nt be Construed as “advice” with the mearang Section 188 of the Secutties Exchange Act of 1994 and the municipal advisor rules ofthe SEC. Investment products etfred by Investment Barking Afates: Are Not FOIC Insured » May Lose Value * Are Not Bank Guarantoed. {G2016 Bank of America Corporation

SUMMARY OF TERMS

I. Borrower and Lender - Introduction

Issuer: Virginia Resources Authority (“VRA”)

Co –Lessees/ Borrower: Russell

Lender: For a taxable, direct pay, QECB transaction:

& Capital, LLC, or its affiliate or designee

Contact

Holly Andreozzi Senior Vice President 100 Federal Street Boston, MA 02110 [email protected]

Address for

Attn: Contracts Administration 11333 McCormick Road Hunt Valley II Mail Code: MD5 Hunt Valley, MD 21031

Lender Background:
Commitment to energy efficiency and the environment America is have a positive impact on the environment. Attached please find a summary of some of our import the following website contains a link to our corpo progress report:

http://environment.bankofamerica.com/?cm_mmc=ENT EF01VN0002_environment

Financial prof the nation’s largest financial holding companies. Our annual report can be found on the following internet link:

http://investor.bankofamerica.com/phoenix.zhtml?c=71595&p=irol reportsannual

Both Banc of America Public Capital Corp (“BAPCC”) and Banc America Leasing & Capital, LLC (“ subsidiaries of Bank of America, N.A. the 2nd

SUMMARY OF TERMS AND CONDITIONS

Introduction

Virginia Resources Authority (“VRA”)

Russell County, VA and Russell County Public Schools

For a taxable, direct pay, QECB transaction: Banc of America Leasing & Capital, LLC, or its affiliate or designee (“BALC”)

Contact:

Holly Andreozzi Senior Vice President 100 Federal Street Boston, MA 02110 [email protected]

Address for documents:

Attn: Contracts Administration 11333 McCormick Road Hunt Valley II Mail Code: MD5-032-07-05 Hunt Valley, MD 21031

Commitment to energy efficiency and the environment America is a proud supporter of energy efficiency and initiatives that have a positive impact on the environment. Attached please find a summary of some of our important environmental announcements, and the following website contains a link to our corporate environmental progress report:

http://environment.bankofamerica.com/?cm_mmc=ENT-Funded- EF01VN0002_environment-_-NA

Financial profile and strength: As mentioned, Bank of America is one of the nation’s largest financial holding companies. Our annual report can be found on the following internet link:

http://investor.bankofamerica.com/phoenix.zhtml?c=71595&p=irol reportsannual

Both Banc of America Public Capital Corp (“BAPCC”) and Banc America Leasing & Capital, LLC (“BALC”) are wholly-owned subsidiaries of Bank of America, N.A. the 2nd largest bank in the United

Banc of America Leasing

Commitment to energy efficiency and the environment: Bank of a proud supporter of energy efficiency and initiatives that

have a positive impact on the environment. Attached please find a ant environmental announcements, and

rate environmental

--vanity--

As mentioned, Bank of America is one of the nation’s largest financial holding companies. Our annual report can

http://investor.bankofamerica.com/phoenix.zhtml?c=71595&p=irol-

Both Banc of America Public Capital Corp (“BAPCC”) and Banc of owned

largest bank in the United

Bankof America 2 Merrill Lynch

SUMMARY OF TERMS AND CONDITIONS

I. Borrower and Lender - Introduction

Issuer:

Co -Lessees/ Borrower:

Lender:

Lender Background:

Virginia Resources Authority (“VRA”)

Russell County, VA and Russell County Public Schools

For a taxable, direct pay, QECB transaction: Bane of America Leasing & Capital, LLC, or its affiliate or designee (“BALC”)

Contac Holly Andreozzi

Senior Vice President

100 Federal Street

Boston, MA 02110

Holly. [email protected]

Address for documents:

Aun: Contracts Admini 11333 McCormick Road Hunt Valley IL

Mail Code: MD5-032-07-05 Hunt Valley, MD 21031

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Commitment_to_energy efficiency and_the environment: Bank of America is a proud supporter of energy efficiency and initiatives that

have a positive impact on the environment. Attached please find a summary of some of our important environmental announcements, and the following website contains a link to our corporate environmental progress report:

hutps/environment.bankofamerica.com/2em_mme=ENT-Funded- -vanity- -

EFO1VN0002 environment. -NA

Bank of America is one of Our annual report ean

Financial profile and strength: As mentiones the nation’s largest financial holding compa be found on the following internet link:

hupz//investor.banko! reportsannual

Both Banc of America Public Capital Corp (“BAPCC”) and Bane of America Leasing & Capital, LLC (“BALC”) are wholly-owned subsidiaries of Bank of America, N.A. the 2nd largest bank in the United

States with more than $1+ trillion in assets. Bank of America has been in business since 1928.

BALC is a full-service leasing and equipment financial solutions provider that structures, invests and distributes equipment-financing products. As the nation’s largest bank-owned leasing company, BALC has a strong presence in both international and domestic markets. BALC has a strong presence in both the domestic and international markets with approximately 900 associates in 52 offices worldwide. Our team includes associates with a wide range of skills and expertise, including originators, debt and equity syndicators, pricing specialists, accountants, tax specialists, attorneys, equipment appraisers, credit analysts, portfolio managers, and contract administrators. These professionals ensure that our clients receive the soundest advice, the most competitive solutions, and the best execution available in the market.

BAPCC’s Energy Services team was started in 2006 and has a dedicated team in funding transactions for energy efficiency and renewable energy projects that benefit clients throughout the country. BAPCC originates approximately $1 billion annually of energy efficiency and renewable energy projects.

Virginia Experience: BAPCC has been funding energy performance contracts in Virginia since 2006. We have financed the Commonwealth’s master lease program at various points, and have recently been awarded its $40 million master lease program for 2016.
Recent VA transactions include Newport News Schools, Southampton County Schools, and Orange County Schools.

We are active purchasers of QECBs for our portfolio. The interest rate on the QECBs is typically set through a direct purchase agreement at the same time locking in the tax-credit rate. We finance projects both directly with borrowers, and also through conduit issuers. We financed the initial VA SAVES QECB with Pittsylvania County.

Our transaction sizes range from $2 million to $100 million. On occasion, we have financed projects under $2 million as well. Financing terms can range up to 20 years depending upon the estimated useful life of the project and credit of the borrower.

II. Structure, Project Description

Purpose: The purpose of this transaction is to provide financing to the Co-Lessees for the installation and acquisition of certain energy improvements (collectively, the “Equipment”) for the County’s schools under an energy performance contract with Trane (the “Vendor”).

Structure: This transaction will be structured as a taxable direct pay QECB

Revenue Bond Issue (the “Bonds”) between the Lender and the VRA. The VRA’s obligations are limited obligations payable solely from the payments made by the Co-Lessees under a Financing Lease between the Co-Lessees and the VRA (the “Lease”). Repayments under the Lease shall be absolute and unconditional, subject only to annual appropriation

States with more than $1+ trillion in assets. Bank of America has been in business since 1928.

BALL is a full-service leasing and equipment financial solutions provider that structures, invests and distributes equipment-financing products. As the nation’s largest bank-owned leasing company, BALC has a strong presence in both international and domestic markets. BALC has a strong presence in both the domestic and international markets with approximately 900 associates in 52 offices worldwide. Our team includes associates with a wide range of skills and expertise, including originators, debt and equity syndicators, pricing specialists, accountants, tax specialists, attorneys, equipment appraisers, credit analysts, portfolio managers, and contract administrators. These professionals ensure that our clients receive the soundest advice, the most competitive solutions, and the best execution available in the market.

BAPCC’s Energy Services team was started 006 and has a dedicated team in funding transactions for energy efficiency and renewable energy projects that benefit clients throughout the country. BAPCC originates approximately $1 billion annually of energy efficiency and renewable energy projects.

Virginia Experience: BAPCC has been funding energy performance contracts in Virginia since 2006. We have financed the ‘Commonwealth’s master lease program at various points, and have recently been awarded its $40 million master lease program for 2016. Recent VA transactions include Newport News Schools, Southampton County Schools, and Orange County Schools.

Our transaction sizes range from $2 million to $100 million, On oceasion, we have financed projects under $2 million as well. Financing terms can range up to 20 years depending upon the estimated useful life

Of the project and credit of the borrower.

II. Structure, Project Description

Purpose:

Structure:

The purpose of this transaction is to provide financing to the Co-Lessees for the installation and acquisition of certain energy improvements (collectively, the “Equipment”) for the County’s schools under an energy performance contract with Trane (the “Vendor”.

This transaction will be structured as a taxable direct pay QECB Revenue Bond Issue (the “Bonds”) between the Lender and the VRA. The VRA’s obligations are limited obligations payable solely from the payments made by the Co-Lessees under a Financing Lease between the Co-Lessees and the VRA (the “Lease”). Repayments under the Lease shall be absolute and unconditional, subject only to annual appropriation

of funds by the County’s governing body and in accordance with the laws of the Commonwealth of Virginia. The Lease will be a net financial lease, and all expenses, including but not limited to insurance, maintenance, and taxes, will be for the account of County.

Security: Upon acceptance of the Equipment, title to the Equipment shall be vested

in the School Board. The School Board’s obligations under the Lease shall be secured by, among other things, a first priority security interest in the Equipment, evidenced by the filing of UCC financing and fixture filing statements – thus legal property descriptions will be needed for the

project facilities. At maturity of the Lease, upon payment of all outstanding amounts under the Lease, Lender’s security interest in the Equipment shall be released and Board shall retain the Equipment.
Board shall be required to maintain the Equipment free and clear of other liens, to insure the Equipment (public liability and property damage insurance), to promptly repair or replace any damaged or destroyed Equipment and to pay any applicable taxes.

Approximate
Proceeds: $5,637,000

III. Funding, Interest Rate, Closing

Funding: Proceeds from the Bonds will be deposited into an escrow fund (“Escrow

Fund”) acceptable to Lender. Borrower will be required to direct investments in the Escrow Fund and any interest earned will be for the benefit of Borrower. Disbursements will be made from the Escrow Fund to pay for project costs upon delivery by Borrower of a disbursement request and related documents and approval by Lender. The Escrow Fund is subject to compliance by Borrower with all applicable regulations under the Internal Revenue Code, including but not limited to arbitrage reporting. So long as the Escrow Fund investments are from

the Escrow Agent’s standard investments for governmental entities, there

will not be an escrow fee.

Anticipated Escrow Agent: Bank of America, National Association.

Payments: Please see the attached draft amortization schedule.

Closing Date: Closing is expected in February on a mutually acceptable date. (The rate

has been held for 45 days from the date of this proposal to allow for an early March closing, if extra time is needed). Purely for purposes of this proposal, funding was calculated to be February 16, 2017.

Security:

Approximate

Upon acceptance of the Equipment, title to the Equipment shall be vested in the School Board. The School Board’s obligations under the Lease shall be secured by, among other things, a first priority security interest in the Equipment, evidenced by the filing of UCC financing and fixture filing statements ~ thus legal property descriptions will be needed for the project facilities. At maturity of the Lease, upon payment of all ‘outstanding amounts under the Lease, Lender’s security interest in the Equipment shall be released and Board shall retain the Equipment. Board shall be required to maintain the Equipment free and clear of other liens, to insure the Equipment (public liability and property damage insurance), to promptly repair or replace any damaged or destroyed Equipment and to pay any applicable taxes.

$5,637,000

IL, Funding, Interest Rate, Closing

Funding:

Anticipated Escrow Agent:

Payments:

Closing Date:

Proceeds from the Bonds will be deposited into an escrow fund (“Escrow Fund”) acceptable to Lender. Borrower will be required to direct investments in the Escrow Fund and any interest earned will be for the benefit of Borrower. Disbursements will be made from the Escrow Fund to pay for project costs upon delivery by Borrower of a disbursement request and related documents and approval by Lender. The Escrow Fund is subject to compliance by Borrower with all applicable regulations under the Internal Revenue Code, including but not limited to arbitrage reporting, So long as the Escrow Fund investments are from the Escrow Agent’s standard investments for governmental entities, there

will not be an escrow fet

Bank of America, National Association.

Please see the attached draft amortization schedule,

Closing is expected in February on a mutually acceptable date. (The rate has been held for 45 days from the date of this proposal to allow for an early March closing, if extra time is needed). Purely for purposes of this proposal, funding was calculated to be February 16, 2017.

Indicative Fixed
Interest Rate: Taxable Direct Pay QECB (prior to subsidy): 4.53%

The calculation for the Indicative Fixed Interest Rate above is:

12-Yr Bloomberg Treasury SWAP Rate* + Applicable Spread Below:

Swap Swap Indicative Term Rate * Spread Rate

12 2.47% 2.06% 4.53%

As of January 30, 2017, the 12-yr Treasury Interest Rate SWAP as

reported by Bloomberg.

Rate Lock
Procedure: If this proposal is signed and returned to Lender within (7) business days

after approving resolutions have been adopted at the County Board meeting and School Board meeting:

The above taxable, direct pay QECB rate of 4.53% will be fixed and held

firm for 45 days from the date of this proposal. If closing occurs after 45 days from the date of this proposal, the interest rate will be set 15 days prior to closing. The tax credit rate will be locked in with the execution of a Bond Purchase Agreement.

PLEASE BE ADVISED THAT THE PROPOSED INDICATIVE PRICING

INDEX SET FORTH ABOVE IS ONLY AVAILABLE FOR A TRANSACTION THAT IS FULLY FUNDED OR FOR SPECIFIC EQUIPMENT THAT HAS COMMENCED FUNDING UNDER A QECB PURSUANT TO THIS PROPOSAL WITHIN 90 DAYS. THEREAFTER, LENDER MAY AT ITS DISCRETION ADJUST ITS PRICING TO REFLECT ADVERSE CHANGES IN ITS COST OF FUNDS OR CHANGES GENERALLY IN MARKET CREDIT MARGINS.

PLEASE NOTE THAT THE PRICING AND RATE ABOVE ARE BASED ON THE AVERAGE LIFE OF THE ATTACHED DRAFT AMORTIZATION SCHEDULE. TO THE EXTEXT THAT THE AVERAGE LIFE OF THE FINAL SELECTED AMORTIZATION SCHEDULE CHANGES FROM THE ATTACHED, THE RESPECTIVE RATE ABOVE IS SUBJECT TO MODIFCATION BY LENDER TO ACCOUNT FOR ANY LENGTHENING OF THE AVERAGE LIFE OF THE FINAL SCHEDULE.

Closing Costs: Issuer and Borrower will be responsible for its own closing costs,

including its own legal costs for providing a legal/validity AND QECB eligibility opinions for the transaction. Issuer and Borrower may include legal and financing costs in the transaction amount up to 2% of proceeds (per tax regulations). Borrower will be responsible for Lender’s legal fees which will be capped at $7,500. This assumes that Lender’s Counsel is not providing any legal opinions on behalf of the Borrower.

Indicative Fixed Interest Rate:

Closing Costs:

Taxable Direct Pay QECB (prior to subsidy): 4.53%

‘The calculation for the Indicative Fixed Interest Rate above is:

12-Yr Bloomberg Treasury SWAP Rate* + Applicable Spread Below:

Swap Swap Tndicati Term _Rate* _Spread__Rate 12 247% 2.06% 4.53%

As of January 30, 2017, the 12-yr Treasury Interest Rate SWAP as reported by Bloomberg,

If this proposal is signed and returned to Lender within (7) business days iter_approving resolutions have been adopted at the County Board meeting and School Board meeting:

The above taxable, direct pay QECB rate of 4.53% will be fixed and held

of a Bond Purchase Agreement.

PLEASE BE ADVISED THAT THE PROPOSED INDICATIVE PRICING INDEX SET FORTH ABOVE IS ONLY AVAILABLE FOR A TRANSACTION THAT IS FULLY FUNDED OR FOR SPECIFIC EQUIPMENT THAT HAS COMMENCED FUNDING UNDER A QECB PURSUANT TO THIS PROPOSAL WITHIN 90 DAYS. THEREAFTER, LENDER MAY AT ITS DISCRETION ADJUST ITS PRICING TO REFLECT ADVERSE CHANGES IN ITS COST OF FUNDS OR CHANGES GENERALLY IN MARKET CREDIT MARGINS.

PLEASE NOTE THAT THE PRICING AND RATE ABOVE ARE BASED ON THE AVERAGE LIFE OF THE ATTACHED DRAFT AMORTIZATION SCHEDULE, _TO THE EXTEXT THAT THE AVERAGE LIFE OF THE FINAL SELECTED AMORTIZATION SCHEDULE CHANGES FROM THE. ATTACHED, THE RESPECTIVE RATE ABOVE_IS SUBJECT TO MODIFCATION BY LENDER TO ACCOUNT FOR ANY LENGTHENING OF THE AVERAGE LIFE OF THE FINAL SCHEDULE,

Issuer and Borrower will be responsible for its own closing costs,

including its own legal costs for providing a legal/validity AND QECB eligibility opinions for the transaction. Issuer and Borrower may include

legal and financing costs in the transaction amount up to 2% of proceeds (per tax regulations). Borrower will be responsible for Lender’s legal

fees which will be capped_at $7,500. This assumes that Lender’s Counsel is not providing any legal opinions on behalf of the Borrower.

IV. Prepayment and Other Terms

Prepayment: With 30 days advance notice, Borrower will have the option to prepay

the Lease in whole but NOT part on any payment date by paying the applicable Purchase Price which shall be calculated as 102% of the outstanding principal balance of the transaction.

Documents: All transaction documents are subject to review and approval by Lender.

Opinion of Counsel: See Closing Costs above.

QECB
Obligation: The Bond payments have been calculated on the following assumptions

and representations by Issuer and Borrower that Issuer and Borrower:

are a state or political subdivision of a state within the meaning of Section 103© of the Internal Revenue Code (the “Code”) and duly created and validly existing under the laws of Commonwealth of Virginia;
are authorized under the laws of the Commonwealth of Virginia

to enter into the Bonds and the transactions contemplated thereby and to perform all of Issuer’s obligations thereunder; and

have duly authorized the execution and delivery of the Bonds

(Financing Lease) under the terms of a resolution of its governing body or by other appropriate official approval, and all requirements and procedures have been satisfied in order to ensure the enforceability of the Bonds (and Financing Lease), and Issuer and Borrower have complied with all applicable public bidding requirements.

Lender is not responsible or liable for the loss or reduction of the QECB direct pay subsidy.

Final Approval: This proposal and the terms set forth herein are an indication of interest in

the transaction, and are not and should not be construed as a commitment nor obligation of Lender or its affiliates to provide any financing. The proposed transaction and the terms set forth herein are subject to all credit, risk, documentation and legal approvals of Lender as well as execution and delivery of documentation acceptable to all parties. All disbursements are subject to no material adverse change in the financial condition of Borrower.

Assignment: Without prior consent of Borrower, Lender shall be entitled to assign its

right, title and interest in the Bonds and leased equipment on a private placement basis to qualified purchasers. In addition, Lender shall be

IV. Prepayment and Other Term:

Prepayment:

Documents:

Opinion of Couns

QECB Obligation:

Final Approval:

Assignment:

With 30 days advance notice, Borrower will have the option to prepay the Lease in whole but NOT part on any payment date by paying the applicable Purchase Price which shall be calculated as 102% of the ‘outstanding principal balance of the transaction,

All transaction documents are subject to review and approval by Lender.

See Closing Costs above.

The Bond payments have been calculated on the following assumptions and representations by Issuer and Borrower that Issuer and Borrower:

area state or political subdivision of a state within the meaning of Section 103© of the Internal Revenue Code (the “Code”) and duly created and validly existing under the laws of Commonwealth of Virginia;
are authorized under the laws of the Commonwealth of Virginia to enter into the Bonds and the transactions contemplated thereby and to perform all of Issuer’s obligations thereunder; and
have duly authorized the execution and delivery of the Bonds (Financing Lease) under the terms of a resolution of its governing body or by other appropriate official approval, and all requirements and procedures have been satisfied in order to ensure the enforceability of the Bonds (and Financing Lease), and Issuer and Borrower have complied with all applicable public bidding requirements.

Lender is not responsible or liable for the loss or reduction of the QECB direct pay subsidy.

This proposal and the terms set forth herein are an indication of interest in the transaction, and are not and should not be construed as a commitment nor obligation of Lender or its affiliates to provide any financing. The proposed transaction and the terms set forth herein are subject to all credit, risk, documentation and legal approvals of Lender as well as execution and delivery of documentation acceptable to all parties. All disbursements are subject (0 no material adverse change in the financial condition of Borrower.

Without prior consent of Borrower, Lender shall be entitled to assign its right, title and interest in the Bonds and leased equipment on a private placement basis to qualified purchasers. In addition, Lender shall be

entitled to assign its right, title and interest in the Bonds to a trustee for the purpose of issuing certificates of participation or other forms of certificates evidencing an undivided interest in such Bonds, provided such certificates are sold only on a private placement basis (and not pursuant to any “public offering”) to a purchaser(s) who represent that (I) such purchaser has sufficient knowledge and experience in financial and business matters to be able to evaluate the risks and merits of the investment (ii) such purchaser understands neither the Bonds or certificates will be registered under the Securities Act of 1933, (iii) such purchaser is either an “accredited investor” within the meaning of Regulation D under the Securities Act of 1933, or a qualified institutional buyer within the meaning of Rule 144A, and (iv) that it is the intention of such purchaser to acquire such certificates (A) for investment for its own account or (B) for resale in a transaction exempt from registration under the Securities Act of 1933. At any time, Lender may sell, assign or encumber all or any part of its right title and interest in the Bonds; however, in no event shall the Lender assign this agreement as a public offer of participation. Borrower consents to a private placement transaction within the meaning of applicable federal securities laws.

Proposal Expiration Date: This proposal must be accepted within ten (10) business days to be valid.

Payment and
Performance
Bonds: The Lessor requires to be listed as dual obligee on the payment and

performance bonds provided by the Vendor. No payments to the Vendor will be permitted until such bonds are in place.

Market Disruption: NOTWITHSTANDING ANYTHING CONTAINED HEREIN TO THE

CONTRARY, IN THE EVENT ANY MATERIAL CHANGE SHALL OCCUR IN THE FINANCIAL MARKETS AFTER THE DATE OF THIS PROPOSAL LETTER, INCLUDING BUT NOT LIMITED TO ANY GOVERNMENTAL ACTION OR OTHER EVENT WHICH MATERIALLY ADVERSELY AFFECTS THE EXTENSION OF CREDIT BY BANKS, LEASING COMPANIES OR OTHER LENDING INSTITUTIONS, LENDER MAY MODIFY THE INDEX PRICING DESCRIBED ABOVE.

USA Patriot Act Compliance: The Lessee acknowledges that pursuant to the requirements of the USA

Patriot Act (Title III of Pub. L. 107-56 (signed into law October 26, 2001)) (the “Patriot Act”), the Lessor is required to obtain, verify and record information that identifies the Lessee, which information includes the name and address of the Lessee and other information that will allow the Lessor to identify the Lessee in accordance with the Patriot Act.

Questions: Please contact Lender with any questions you may have regarding this proposal.

Proposal Expiration Date:

Payment and Performance Bonds:

Market Disruption:

USA Patriot Act Compliance:

Questions:

entitled to assign its right, title and interest in the Bonds to a trustee for the purpose of issuing certificates of participation or other forms of certificates evidencing an undivided interest in such Bonds, provided such certificates are sold only on a private placement basis (and not pursuant to any “public offering”) to a purchaser(s) who represent that (1) such purchaser has sufficient knowledge and experience in financial and business matters to be able to evaluate the risks and merits of the investment (ii) such purchaser understands neither the Bonds or certificates will be registered under the Securities Act of 1933, (iii) such purchaser is either an “accredited investor” within the meaning of Regulation D under the Securities Act of 1933, or a qualified institutional buyer within the meaning of Rule 144A, and (iv) that it is the intention of such purchaser to acquire such certificates (A) for investment for its own account or (B) for resale in a transaction exempt from registration under the Securities Act of 1933. At any time, Lender may sell, assign or encumber all or any part of its right title and interest in the Bonds; however, in no event shall the Lender assign this agreement as a public offer of participation. Borrower consents to a private placement transaction within the meaning of applicable federal securities laws.

This proposal must be accepted within ten (10) business days to be valid

‘The Lessor requires to be listed as dual obligee on the payment and performance bonds provided by the Vendor. No payments to the Vendor will be permitted until such bonds are in place.

NOTWITHSTANDING ANYTHING CONTAINED HEREIN TO THE, CONTRARY, IN THE EVENT ANY MATERIAL CHANGE SHALL OCCUR IN THE FINANCIAL MARKETS AFTER THE DATE OF THIS PROPOSAL LETTER, INCLUDING BUT NOT LIMITED TO ANY GOVERNMENTAL ACTION OR OTHER EVENT WHICH MATERIALLY ADVERSELY AFFECTS THE EXTENSION OF CREDIT BY BANKS, LEASING COMPANIES OR OTHER LENDING INSTITUTIONS, LENDER MAY MODIFY THE INDEX PRICING DESCRIBED ABOVE.

The Lessee acknowledges that pursuant to the requirements of the USA Patriot Act (Title III of Pub. L. 107-56 (signed into law October 26, 2001)) (the “Patriot Act”), the Lessor is required to obtain, verify and record information that identifies the Lessee, which information includes the name and address of the Lessee and other information that will allow the Lessor to identify the Lessee in accordance with the Patriot Act.

Please contact Lender with any questions you may have regarding this

Standard Disclosures and Disclaimers

The transaction described in this document is an arm’s length, commercial transaction between you and Banc of America Public Capital Corp (“BAPCC”) and its affiliate, Banc of America
Leasing & Capital, LLC (“BALC”) in which: (i) BAPCC and BALC are each acting solely as a
principal (i.e., as a lender) and for its own interest; (ii) neither BAPCC nor BALC is not acting as a municipal advisor or financial advisor to you; (iii) neither BAPCC nor BALC have no fiduciary duty pursuant to Section 15B of the Securities Exchange Act of 1934 to you with respect to this transaction and the discussions, undertakings and procedures leading thereto (irrespective of whether BAPCC, BALC or any of its affiliates has provided other services or is currently providing other services to you on other matters); (iv) the only obligations BAPCC and BALC have to you with respect to this transaction are set forth in the definitive transaction agreements between us; and (v) neither BAPCC nor BALC are recommending that you take an action with respect to the transaction described in this document, and before taking any action with respect to the this transaction, you should discuss the information contained herein with your own legal, accounting, tax, financial and other advisors, as you deem appropriate. If you would like a municipal advisor in this transaction that has legal fiduciary duties to you, you are free to engage a municipal advisor to serve in that capacity.

This proposal is submitted in response to your Request for Proposal. The contents of this proposal and any subsequent discussions between us, including any and all information, recommendations, opinions indicative pricing, quotations and analysis with respect to any
municipal financial product or issuance of municipal securities, are provided to you in reliance on the exemption provided for responses to requests for proposals or qualifications under the municipal advisor rules (the “Rules”) of the Securities and Exchange Commission (240 CFR 15Ba1-1 et seq.).

The Staff of the SEC’s Office of Municipal Securities has issued guidance which provides that, in order for a request for proposals to be consistent with this exemption, it must (a) identify a particular objective, (b) be open for not more than a reasonable period of time (up to six months being generally considered as reasonable), and © involve a competitive process (such as by being provided to at least three reasonably competitive market participants) or by being publicly posted to your official website. In submitting this proposal, we have relied upon your compliance with this guidance.

In submitting this proposal, we are not undertaking to act as a “municipal advisor” to you or any other person within the meaning of the Rules. In connection with this proposal and the transactions described herein, we are not subject to, and we hereby disclaim, any fiduciary duty to you or to any other person. We understand that you will consult with and rely on the advice of your own municipal, financial, tax, legal and other advisors as and to the extent you deem necessary in connection with your evaluation of this proposal and the transactions described herein.

Standard Disclosures and Disclaimers

The transaction described in this document is an arm’s length, commercial transaction between you and Banc of America Public Capital Corp (“BAPCC”) and its affiliate, Bane of America Leasing & Capital, LLC (“BALC”) in which: (i) BAPCC and BALC are each acting solely as a principal (i.e., as a lender) and for its own interest; (ii) neither BAPCC nor BALC is not acting as pal advisor or financial advisor to you; (iii) neither BAPCC nor BALC have no fiduciary duty pursuant to Section 15B of the Securities Exchange Act of 1934 to you with respect to this transaction and the discussions, undertakings and procedures leading thereto (irrespective of whether BAPCC, BALC or any of its affiliates has provided other services or is currently providing other services to you on other matters); (iv) the only obligations BAPCC and BALC have to you with respect to this transaction are set forth in the definitive transaction agreements between us; and (v) neither BAPCC nor BALC are recommending that you take an action with respect to the transaction described in this document, and before taking any action with respect to the this transaction, you should discuss the information contained herein with your own legal, accounting, tax, financial and other advisors, as you deem appropriate. If you would like a municipal advisor in this transaction that has legal fiduciary duties to you, you are free to engage a municipal advisor to serve in that capacity.

This proposal is submitted in response to your Request for Proposal. The contents of this proposal and any subsequent discussions between us, including any and all information, recommendations, opinions indicative pricing, quotations and analysis with respect to any municipal financial product or issuance of municipal securities, are provided to you in reliance on the exemption provided for responses to requests for proposals or qualifications under the municipal advisor rules (the “Rules”) of the Securities and Exchange Commission (240 CFR 15Bal-1 et seq.)

‘The Staff of the SEC’s Office of Municipal Securities has issued guidance which provides that, in order for a request for proposals to be consistent with this exemption, it must (a) identify a particular objective, (b) be open for not more than a reasonable period of time (up to six months being generally considered as reasonable), and © involve a competitive process (such as by being provided to at least three reasonably competitive market participants) or by being publicly posted to your official website. In submitting this proposal, we have relied upon your compliance with this guidance.

In submitting this proposal, we are not undertaking to act as a “municipal advisor” to you or any other person the meaning of the Rules. In connection with this proposal and the transactions described herein, we are not subject to, and we hereby disclaim, any fiduciary duty to you or to any other person. We understand that you will consult with and rely on the advice of your own municipal, financial, tax, legal and other advisors as and to the extent you deem necessary in connection with your evaluation of this proposal and the transactions described herein.

Draft Amortization Schedule – Taxable Direct Pay QECB

Par Amount of QECBs 5,637,000.00

Taxable QECBs Interest Rate 4.53%

Federal Tax Credit Rate (as of 01/30/2017) 4.54% 70% Federal Tax Credit Rate 3.18%

Net Effective Rate 1.35%

Final Maturity (yrs.) 19.63
Average Life (yrs.) 11.43
Closing/Funding Date 2/16/17

Taxable Taxable Taxable Taxable Treasury Net Payment Pmt. Year Payment Payment Interest Principal Outstanding Subsidy After No. No. Date Amount Portion Portion Balance Amount Subsidy

1 1 10/1/2017 371,815.23 159,597.56 212,217.67 5,424,782.33 104,351.30 267,463.93
2 2 10/1/2018 426,955.34 245,742.64 181,212.70 5,243,569.63 160,676.41 266,278.93
3 3 10/1/2019 430,667.01 237,533.70 193,133.31 5,050,436.32 155,309.08 275,357.93
4 4 10/1/2020 434,299.60 228,784.77 205,514.84 4,844,921.48 149,588.67 284,710.93
5 5 10/1/2021 437,844.47 219,474.94 218,369.52 4,626,551.96 143,501.54 294,342.93
6 6 10/1/2022 441,297.59 209,582.80 231,714.79 4,394,837.17 137,033.66 304,263.93
7 7 10/1/2023 444,652.44 199,086.12 245,566.31 4,149,270.86 130,170.51 314,481.93
8 8 10/1/2024 447,905.02 187,961.97 259,943.05 3,889,327.81 122,897.09 325,007.93
9 9 10/1/2025 451,047.78 176,186.55 274,861.23 3,614,466.58 115,197.84 335,849.93

10 10 10/1/2026 454,072.67 163,735.34 290,337.34 3,324,129.24 107,056.74 347,015.93
11 11 10/1/2027 410,689.18 150,583.05 260,106.13 3,064,023.11 98,457.25 312,231.93
12 12 10/1/2028 413,444.11 138,800.25 274,643.86 2,789,379.25 90,753.18 322,690.93
13 13 10/1/2029 416,080.44 126,358.88 289,721.56 2,499,657.68 82,618.51 333,461.93
14 14 10/1/2030 418,594.19 113,234.49 305,359.70 2,194,297.98 74,037.26 344,556.93
15 15 10/1/2031 420,977.76 99,401.70 321,576.06 1,872,721.93 64,992.82 355,984.93
16 16 10/1/2032 423,223.01 84,834.30 338,388.70 1,534,333.22 55,468.08 367,754.93
17 17 10/1/2033 425,324.29 69,505.29 355,818.99 1,178,514.23 45,445.35 379,878.93
18 18 10/1/2034 427,273.30 53,386.69 373,886.60 804,627.63 34,906.37 392,366.93
19 19 10/1/2035 429,061.17 36,449.63 392,611.53 412,016.09 23,832.23 405,228.93
20 20 10/1/2036 430,680.42 18,664.33 412,016.09 - 12,203.49 418,476.93

10/1/2036 8,555,905.02 2,918,905.02 5,637,000.00 1,908,497.38 6,647,407.65

[Par Amount of GECBS 657,000.00 [Taxable QECBs Interest Rate 45a |Federal Tax Credit Rate (as of 01/30/2017) 4.sanl l7o% Federal Tax Credit Rate 3.18%| INet Etfective Rate 1.35% Final Maturity yes.) 19.63 Javerage Lite (yrs.) 11.43 [Closing/Funding Date anert7| Taxable Taxes Taxable Taxable Treasury Net Payment Pmt. Year Payment Payment Interest Principal Outstanding ‘Subsidy After No.___No, Date ‘Amount Portion. Portion Balance Amount Subsidy 1 1 soivaoi7 971,815.23 15959758 21221767 5.424,782.99 104,951.90, 267,463.93 2 2 oii 426,985.94 245,742.64 18121270 5.249,568.63 ——«160.678.41 268,278.93 3 3 torvaoi9 430,667.01 237,833.70 «193.1331 5.050.436.32 ——186,309.08 275,387 83 4 4 soiv2n20 434,290.60 «28,784.77 «20551484 © Aaa.oets 149,588.67 284,710.93 5 5 soivanat 437,848.47 219,474.94 218,96952 © 4.628,55198 —143.501.54 298,342.03 6 6 soivang 441,297.59 209,582.80 231,714.79 43e48g717 197.0966, 304,263.93 7 7 tovriao3 444,652.44 199,086.12 245,586.81 4.149.27086 130,170.51 314,481.93 8 8 soivanad 447,905.02 187,961.97 259,943.05 Seg.a2781 122,897.09, 325,007.93 9 9 soivaes 451,047.78 17618855 -274.861.23 3614,466558 115,197.84 335,849.93 10 10 soivangs 454,072.67 163,795.84 200,337 3.324, 120.24 —107.05874, 347,015.93 1" 1" toiv2027 410,689.18 180,588.05 260,106.19 084,008.11 98,457.25, 312,231.93 2 2 sores 413,446.11 138,80025 -274/643.86 © 2,789,379.25 90,753.18 322,690.93 13 13 sorv2029 416,080.44 126,358.88 289,721.56 2,499,657.68 2.61851 383,461.93 4 4 sornaog 418,594.19 113,284.49 © «305/359.70 2,194,207.98 74,087.28 344,556.93 15 15 oivzost 42097776 «99,401.70 32157808 1,872,721.99 64,902.82 355,984.93 16 16 tovaos2 423,20801 84,834.90 398,388.70 11834 909.22 55,468.08, 367,754.93 v7 v7 sorv20ss 425,324.29 «69,505.29 g55.81899 —1,178.514.23 45,445.35 379,878.93 18 18 sorvgoaa 427,273.30 «53,386.69 373,888.60 804,627.63 34,908.37 392,386.93 19 19 roivzoss 429,081.17 96,448.69 aaREITSS © 412,016.09 23,892.23 405,228.93 2 2 roriaos 430,680.42 18,664.93 412,016.08 12,203.48 418,476.83

10/1/2096 8,555,905.02 2,918,905.02_5.637,000.00 1,908,497.98 6,647,407.65

Sample Cash Flow Year Savings M&V Available Debt Service Net Savings

1 303,833.00 - 303,833.00 267,463.93 36,369.07

2 312,948.00 10,300.00 302,648.00 266,278.93 36,369.07

3 322,336.00 10,609.00 311,727.00 275,357.93 36,369.07

4 332,007.00 10,927.00 321,080.00 284,710.93 36,369.07

5 341,967.00 11,255.00 330,712.00 294,342.93 36,369.07

6 352,226.00 11,593.00 340,633.00 304,263.93 36,369.07

7 362,792.00 11,941.00 350,851.00 314,481.93 36,369.07

8 373,676.00 12,299.00 361,377.00 325,007.93 36,369.07

9 384,887.00 12,668.00 372,219.00 335,849.93 36,369.07

10 396,433.00 13,048.00 383,385.00 347,015.93 36,369.07

11 362,040.00 13,439.00 348,601.00 312,231.93 36,369.07

12 372,902.00 13,842.00 359,060.00 322,690.93 36,369.07

13 384,089.00 14,258.00 369,831.00 333,461.93 36,369.07

14 395,611.00 14,685.00 380,926.00 344,556.93 36,369.07

15 407,480.00 15,126.00 392,354.00 355,984.93 36,369.07

16 419,704.00 15,580.00 404,124.00 367,754.93 36,369.07

17 432,295.00 16,047.00 416,248.00 379,878.93 36,369.07

18 445,264.00 16,528.00 428,736.00 392,366.93 36,369.07

19 458,622.00 17,024.00 441,598.00 405,228.93 36,369.07

20 472,381.00 17,535.00 454,846.00 418,476.93 36,369.07

7,633,493.00 258,704.00 7,374,789.00 6,647,407.65 727,381.35

‘Sample Cash Flow

Year Savings Mav Available Debt Service Net Savings | 1 303,833.00 - 303,833.00 267,463.93 36,369.07 2 312,948.00 10,300.00 302,648.00 266,278.93 36,369.07 3 322,336.00 10,609.00 311,727.00 275,357.93 36,369.07 4 382,007.00 10,927.00 321,080.00 284,710.93 36,369.07 5 341,967.00 11,255.00 380,712.00 294,342.93 36,369.07 6 352,226.00 11,593.00 340,633.00 304,263.93 36,369.07 7 362,792.00 11,941.00 350,851.00 314,481.93 36,369.07 8 373,676.00 12,299.00 361,377.00 325,007.93 36,369.07 9 384,887.00 12,668.00 372,219.00 335,849.93 36,369.07

10 396,433.00 13,048.00 383,385.00 347,015.93 36,969.07 11 362,040.00 13,439.00 348,601.00 312,231.93 36,369.07 12 872,902.00 13,842.00 359,060.00 322,690.93 36,369.07 13 384,089.00 14,258.00 369,831.00 333,461.93 36,369.07 14 395,611.00 14,685.00 380,926.00 344,556.93 36,369.07 15 407,480.00 15,126.00 392,354.00 355,984.93 36,369.07 16 419,704.00 15,580.00 404,124.00 367,754.93 36,969.07 17 432,295.00 16,047.00 416,248.00 379,878.93 36,369.07 18 445,264.00 16,528.00 428,736.00 392,366.93 36,369.07 19 458,622.00 17,024.00 441,598.00 405,228.93 36,369.07 20 472,381.00 17,535.00 454,846.00 418,476.93 36,369.07

7,633,493.00 258,704.00 _7,374,789.00 _6,847,407.65 _727,381.95

Board of Supervisors Action Item D-1 – D-7

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

County Administrator Reports & Requests

The County Administrator Reports & Request for February 2017:

REPORTS

2017 Richmond Legislative Meeting
NACO State of County Finances Report
VA Auditor of Public Accounts Report of RC Clerk of the Circuit Court

REQUESTS

Authorization of Property Transfer from RC School Board of the Elk

     Garden and Cleveland Elementary Schools to the Board of Supervisors

Authorization of the Violence Against Women’s Act
Authorization for Public Hearing of the RC Junkyard Ordinance
Authorization of Travel Request

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Board Discretion.

ATTACHMENTS:

 Various

Board of Supervisors Action Item D-1 - D-7 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 2/6/17 6:00 PM

County Administrator Reports & Requests The County Administrator Reports & Request for February 2017: REPORTS

2017 Richmond Legislative Meeting
NACO State of County Finances Report
VA Auditor of Public Accounts Report of RC Clerk of the Circuit Court

REQUESTS

Authorization of Property Transfer from RC School Board of the Elk Garden and Cleveland Elementary Schools to the Board of Supervisors
Authorization of the Violence Against Women’s Act
Authorization for Public Hearing of the RC Junkyard Ordinance
Authorization of Travel Request

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

County governments provide essential services to create healthy, safe, vibrant and economically resilient communities. The Great Recession and the slow recovery affected both the county economies and the fiscal conditions of county governments.1 Building upon the foundation laid by NACo’s Counting Money study on county financial reporting, this analysis examines trends in annual county revenues and expenses between 2007 and 2013, the latest year available for the majority of audited county financial statements.2 Using the fiscal data from the largest group of county governments reporting their financials in the same format (2,112 counties in 45 states and the District of Columbia), this report sheds light on the effect of the recession on counties and provides direction on the fiscal recovery of county governments.3 The evidence suggests:

GENERAL REVENUE RECOVERY HAS BEEN SLOW AND UNEVEN ACROSS COUNTIES.

General revenues did not recover to 2007 levels in nearly half of counties (46 percent) by 2013, taking into account inflation. General revenues are discretionary funding, providing county boards the flexibility for allocating funds to needed services. This source of funding is primarily derived from taxes, fees and fines and any grants not restricted to a particular activity.4

The recovery has been uneven across counties. Overall, Western region counties recorded the most improvement through 2013, with 59 percent bouncing back to pre-recession levels (Figure 1). Backed by economies benefiting from rising oil and gas production between 2007 and 2013, the majority of counties in states such as North Dakota, South Dakota and Texas recorded higher general revenues in 2013

NACo TRENDS ANALYSIS PAPER SERIES, ISSUE 6 • OCTOBER 2016 • www.NACo.orgDR. EMILIA ISTRATE AND DANIEL HANDY

TO ACCESS THE COMPANION INTERACTIVE MAPS, KEY TERMS, METHODOLOGY AND MORE, GO TO WWW.NACo.ORG/COUNTYFINANCE

25 MASSACHUSETTS AVE, NW • SUITE 500 • WASHINGTON, DC 20001 202.393.6226 • www.naco.org

48% 52% 56%54%50% 58% 60%

Share of Counties

West

South

Northeast

Midwest

Source: NACo analysis of data from the statement of activities in 2007 and 2013 audited county financial statements

FIGURE 1: THE RECOVERY HAS BEEN UNEVEN ACROSS COUNTIES

Share of Counties with 2013 General Revenues Above 2007 Level, Inflation-Adjusted

GENERAL REVENUES

DID NOT RECOVER TO 2007 LEVELS IN

NEARLY HALF
OF COUNTIES BY 2013.

DR. EMILIA ISTRATE AND DANIEL HANDY NACo TRENDS ANALYSIS PAPER SERIES, ISSUE 6 * OCTOBER 2016 « www.NACo.org

County governments provide essential services to create healthy, safe, vibrant and economically resilient communities. The Great Recession and the slow recovery affected both the county economies and the fiscal conditions of county governments." Building upon the foundation laid by NACo’s Counting Money study on county financial reporting, this analysis examines trends in annual county revenues and expenses between 2007 and 2013, the latest year available for the majority of audited county financial statements.? Using the fiscal data from the largest group of county | General REVENUES governments reporting their financials in the same format (2,112 counties in 45

states and the District of Columbia), this report sheds light on the effect of the DID NOT RECOVER recession on counties and provides direction on the fiscal recovery of county TO 2007 LEVELS IN

governments.’ The evidence suggests NEARLY HALF OF COUNTIES

GENERAL REVENUE RECOVERY HAS BEEN SLOW AND BY 2013 UNEVEN ACROSS COUNTIES.

General revenues did not recover to 2007 levels in nearly half of counties (46 percent) FIGURE 1: THE RECOVERY HAS BEEN UNEVEN ACROSS COUNTIES by 2013, taking into account inflation

General revenues are discretionary funding,

providing county boards the flexibility for

allocating funds to needed services. This

source of funding is primarily derived from Miswest

taxes, fees and fines and any grants not

restricted to a particular activity.*

The recovery has been uneven across counties. Overall, Western region counties recorded the most improvement through 2013, with 59 percent bouncing back to pre-recession levels (Figure 1). Backed by economies benefiting from rising oil and gas production between 2007 and 2013, the majority of counties in states such as 4% som sax a sex sex North Dakota, South Dakota and Texas Srewot Gout

recorded higher general revenues in 2013

PANION INTERACTIVE MAPS, KEY TERMS MORE, GO TO WWW.NACo.ORG/COUNTYFINANCE

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 2

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

compared to six years before. In contrast, Southern counties were still reeling from the effects of the recession in 2013, with almost half of them below 2007 levels. Large counties (those with populations higher than 500,000) were affected the most, with more than two thirds not yet at pre-recession levels.

County Property Taxes Share of General Revenue, 2013

25% 50% 72% 90%

Map 1: Property Taxes are the Main Source
of General Funding for Counties

County Property Taxes, Share of General Revenues, 2013

Note: The counties marked in grey fit into one of the following categories: do not have county governments, do not report their financials with basic financial statements or their statements of activities for 2007 and/or 2013 were not available. For more on the methodology, see the Methodological Appendix and the report Counting Money: State and GASB Standards for County Financial Reporting.

Source: NACo analysis of data from the statement of activities from the 2007 and 2013 audited county financial statements

OF COUNTY GENERAL REVENUES ARE GENERATED BY PROPERTY TAXES.72%

THE STATE OF COUNTY FINANCES

PROGRESS THROUGH ADVERSITY

compared to six years before. In contrast, Southern counties

OF COUNTY were still reeling from the effects re) GENERAL REVENUES. of the recession in 2013, with

almost half of them below 2007

() ARE GENERATED BY levels. Large counties (those

PROPERTY TAXES. with populations higher than

500,000) were affected the most, with more than two thirds not yet at pre-recession levels

Map I: Property Taxes are the Main Source of General Funding for Counties %, County Property Taxes, Share of General Revenues, 2013

County Property Taxes Share of General Revenue, 2015,

LE 25% 50% 72% «90%

NATIONAL ASSOCIATION OF COUNTIES OC

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 3

Property tax revenues drove the performance of county general funding. In 2013, property taxes comprised 72 percent of county general revenues (Map 1).5 Property tax collections lag price movements in the real estate market because of the variety of assessment cycles around the country.6 For example, South Carolina requires counties to conduct a reassessment every five years, while Michigan mandates annual assessments.7 As a result, real estate market peaks precede peaks in property assessments and tax collections, sometimes by several years. The timing of the property assessment may mitigate or magnify the negative impact of real estate price decline on property tax collections. At the same time, rapid real estate price increases do not fully translate into increases in county property tax revenues due to various state limits on property tax increases.8 Forty-one (41) states had at least one type of limitation on county capacity to raise property taxes.

The recession and slow recovery suppressed consumer spending and sales tax revenues. Two-thirds of counties that collected sales taxes in 2007 saw their revenues from this source of funding decline by 2013. Not all states allow counties to collect sales taxes: of the 29 states granting counties this authority, counties in 19 states won voter approval to introduce local sales taxes. For example, in many Louisiana parishes and counties in New York and Ohio, sales and use taxes represented about 26 to 48 percent of county general revenues in 2013.

COUNTIES ARE STRUGGLING WITH RISING COSTS OF MANDATED SERVICES.

For governments, economic downturns translate into less revenue and higher volumes of services, as they try to deal with unemployment, business closures and more people in need. This fiscal

squeeze is even more pronounced for county governments, being primary social safety net providers on the ground. With the economic recovery slow to take hold across counties, county governments struggle to meet state and federal mandates while serving their residents at adequate levels.9

Nearly half of counties (48 percent) recorded overall 2013 expenses above their 2007 levels, even when adjusted for inflation (Map 2).10 Over one fifth of parishes in Louisiana and counties in North Dakota, Utah and West Virginia experienced expense increases of more than 30 percent. Pressure increased on small counties (those with less than 50,000 residents), with about 55 percent registering expense increases. In some counties, expenses more than quadrupled in six years (in Dunn County, ND and Mountrail County, ND).

At the core of the recession, large counties (those with populations higher than 500,000) were more likely to record lower expenses. Only 35 percent recorded expenses rising over the six-year period analyzed.

65% OF COUNTIES COLLECTING SALES TAXES RECORDED DECLINES IN THIS REVENUE SOURCE BETWEEN 2007 AND 2013.

OF COUNTIES RECORDED OVERALL 2013 EXPENSES ABOVE THEIR 2007 LEVELS.48%

Property tax revenues drove the performance of county general funding. In 2013, property taxes comprised 72 percent of county general revenues (Map 1).° Property tax collections lag price movements in the real estate market because of the variety of assessment cycles around the country. For example, South Carolina requires counties to conducta reassessment every five years, while Michigan mandates annualassessments.” Asa rresult, real estate market peaks precede peaks in property assessments and tax collections, sometimes by several years. The timing of the property assessment may mitigate

or magnify the negative impact of real estate price decline on property

tax collections. At the same time, rapid real estate price increases do not fly tarslte nto increases n county property tax revenues duet i+) various state limits on property tax increases.* Forty-one (41) states had (*)

at least one type of limitation on county capacity to raise property taxes

OF COUNTIES The recession and slow recovery suppressed consumer spending and | COLLECTING SALES sales tax revenues. Two-thirds of counties that collected sales taxes in 2007 saw their revenues from this source of funding dectine by 2013. | TAXES RECORDED Not all states allow counties to collect sales taxes: of the 29 states | DECLINES IN THIS granting counties this authority, counties in 19 states won voter approval REVENUE SOURCE to introduce local sales taxes. For example, in many Louisiana parishes | BETWEEN 2007 and counties in New York and Ohio, sales and use taxes represented | aniry 2013

about 26 to 48 percent of county general revenues in 2013.

2 COUNTIES ARE STRUGGLING WITH RISING COSTS OF MANDATED SERVICES.

For governments, economic downturns translate into less revenue and higher volumes of services,

as they try to deal with unemployment, business closures and more people in need. This fiscal squeeze is even more pronounced for county governments, being primary social safety net providers on the ground. With the economic recovery slow to take hold across counties, county governments struggle to meet state and federal mandates while serving their residents at adequate levels.”

Nearly half of counties (48 percent) recorded overall 2013 expenses above their 2007 levels, even when adjusted for inflation (Map 2)."° Over one fifth of parishes in Louisiana and counties in North Dakota, Utah and West Virginia experienced expense increases of more than 30 percent. Pressure increased on small counties (those with less than 50,000 residents), with about 55 percent registering expense increases. In some counties, expenses more than quadrupled in six years (in Dunn County, ND and Mountrail County, ND) At the core of the recession, large counties (those with populations higher than

36 OF COUNTIES RECORDED 500,000) were more likely to OVERALL 2013 EXPENSES record lower expenses, Only © ove oe PPENSES | SSRIS oat

rising over the six-year period analyzed

NATIONAL ASSOCIATION OF COUNTIES 2016 PAGE 3

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 4

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

County Expenses Growth Rate Inflation Adjusted, 2007 - 2013

-25% 0% 25% 100%

Map 2: Counties Recorded Widespread Rising Expenses Growth Rate of County Expenses, Inflation-Adjusted, 2007-2013

Note: The counties marked in grey in fit into one of the following categories: do not have county governments, do not report their financials with basic financial statements or their statements of activities for 2007 and/or 2013 were not available. For more on the methodology, see the Methodological Appendix and the report Counting Money: State and GASB Standards for County Financial Reporting.

Source: NACo analysis of data from the statement of activities in 2007 and 2013 audited county financial statements

Many mandated services saw widespread cost increases.

Justice and public safety county costs rose across the country. Two thirds of counties (65 percent) witnessed increases in justice and public safety expenses between 2007 and 2013, above the overall rise in prices (Map 3).11 In many cases, justice and public safety expenses were the top cause of the increase in overall expenses. Alaska boroughs and counties in North Dakota and West Virginia had the highest surges of justice and public safety costs between 2007 and 2013. Counties are the first respondents in case of disaster: they operate 911 centers, run the sheriff departments and the county courts and operate and maintain county jails. Justice and public safety costs vary widely among counties, but typically account for 27 percent of county expenses. For more than a fifth of Georgia and Texas counties and over 80 percent of Maine counties, justice and public safety is a majority of county expenses.

THE STATE OF COUNTY FINANCES

PROGRESS THROUGH ADVERSITY

Map 2: Counties Recorded Widespread Rising Expenses Growth Rate of County

xpenses, Inflation-Adjusted, 2007-2013

County Expenses Growth Rate Infation Adjusted, 2007 - 2013

OE 25% 0% = 25% 100%

Many mandated services saw widespread cost increases.

Justice and public safety county costs rose across the country. Two thirds of counties (65 percent) witnessed increases in justice and public safety expenses between 2007 and 2013, above the overall rise in prices (Map 3)."* In many cases, justice and public safety expenses were the top cause of the increase in overall expenses. Alaska boroughs and counties in North Dakota and West Virginia had the highest surges of justice and public safety costs between 2007 and 2013. Counties are the first respondents in case of disaster: they operate 911 centers, run the sheriff departments and the county courts and operate and maintain county jails. Justice and public safety costs vary widely among counties, but typically account for 27 percent of county expenses. For more than a fifth of Georgia and Texas counties and over 80 percent ‘of Maine counties, justice and public safety is a majority of county expenses.

NATIONAL ASSOCIATION OF COUNTIES OC

2016 PAGE 4

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 5

Justice and Public Safety Expenses Growth Rate Inflation Adjusted, 2007 - 2013

-10% 0% 10% 50%

Map 3: Justice and Public Safety Expenses Increased
in Most Counties

Growth Rate of Justice and Public Safety County Expenses,
Inflation-Adjusted, 2007-2013

Source: NACo analysis of data from the statement of activities in 2007 and 2013 audited county financial statements

Provision of community health and human services is another core function for counties. In general, these costs comprised 11 percent of county expenses in 2013, before significant implementation of the Patient Protection and Affordable Care Act — commonly referred to as the Affordable Care Act (ACA).

OF COUNTIES WITNESSED INCREASES IN JUSTICE AND PUBLIC SAFETY EXPENSES ABOVE THE OVERALL RISE IN PRICES BETWEEN 2007 AND 2013.65%

OF COUNTIES WITNESSED INCREASES IN te) JUSTICE AND PUBLIC SAFETY EXPENSES (*] ABOVE THE OVERALL RISE IN PRICES

BETWEEN 2007 AND 2013

Map 3: Justice and Public Safety Expenses Increased

~ a in Most Counties i iN Growth Rate of Justice and Public Safety County Expenses, a * Inflation-Adjusted, 2007-2013

Justice and Public Safety Expenses Growth Rate Adjusted, 2007 - 2013,

Ts 40% 0% 10% 50%

NATIONAL ASSOCIATION OF COUNTIES OC

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 6

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

These costs exceeded 40 percent of expenses for a majority of counties in California, New Hampshire and New York. As administrative arms of state governments, counties serve as a safety net for low-income residents and their investment supports education, job training, childcare and housing, among many other programs that reach county residents of all ages. In addition,

counties provide hospital care for individuals without any health insurance or ability to pay and they invest in health services for residents including health departments, hospitals, clinical care and behavioral care units. Between 2007 and 2013, 36 percent of counties were coping with increases in health and human services costs above overall inflation. Small counties (with less than 50,000 residents) were more likely to experience these increases. Health and human service costs in the majority of counties in Colorado, Louisiana, Montana, North Dakota and Texas grew faster than overall inflation.

Transportation and infrastructure are core responsibilities for many counties, often mandated by the state. Counties cover the entire gamut of infrastructure services, including owning and maintaining roads and bridges, providing public transportation, owning and operating airports and seaports, handling water supply, diverting storm water and waste management. Most often, transportation and infrastructure represent about 16 percent of total expenses for a county, but exceed one third of expenses for a majority of counties in Alabama, Delaware, Iowa and North Dakota. Between 2007 and 2013, transportation expenses rose faster than the inflation rate in more than half (54 percent) of counties; likewise, water, sewage and solid waste costs rises exceeded overall price changes in 44 percent of counties. Small counties (with less than 50,000 residents) were more likely to see an escalation in transportation expenditures. Transportation expenses rose the most in North Dakota counties, driven by oil and gas production needs.

The rising costs of mandated services drive up the expenses for operating county governments. General government activities are essential services, either mandated by the state (such as assessing property values, issuing birth certificates and marriage licenses or collecting property taxes for schools, cities and others) or necessary to operate an organization (having a finance department, for example). As a result of the increasing needs of residents and the pressure to meet state and federal mandates, the general government expenses rose above inflation in about half (51 percent) of counties between 2007 and 2013. Counties are struggling to fund mandated and vital services, while maintaining a high level of service quality for residents.

36% OF COUNTIES WERE COPING WITH RISES IN THEIR HEALTH AND HUMAN SERVICES COSTS ABOVE OVERALL INFLATION BETWEEN 2007 AND 2013.

THE MAJORITY OF COUNTIES
WITNESSED TRANSPORTATION EXPENSES RISING FASTER THAN INFLATION BETWEEN 2007 AND 2013.

THE STATE OF COUNTY FINANCES

PROGRESS THROUGH ADVERSITY

These costs exceeded 40 percent of

° ‘expenses for a majority of counties 36% OF ( OUN T IES in California, New Hampshire and

New York. As administrative arms of

WERE COPING WITH RISES IN THEIR state governments, courtier, serve HEALTH AND HUMAN SERVICES a safety net for low-income

residents and. their investment COSTS ABOVE OVERALL INFLATION supports education, job taining BETWEEN 2007 AND 2013. childcare and housing, among many

‘other programs that reach county

residents of all ages. In addition counties provide hospital care for individuals without any health insurance or ability to pay and they invest in health services for residents including health departments, hospitals, clinical care and behavioral care units, Between 2007 and 2013, 36 percent of counties were coping with increases in health and human services costs above overall inflation. Small counties (with less than 50,000 residents) were more likely to experience these increases. Health and human service costs in the majority of counties in Colorado, Louisiana, Montana, North Dakota and Texas grew faster than overall inflation.

‘Transportation and infrastructure are core responsibilities for many counties, often mandated by the state Counties cover the entire gamut of infrastructure services, including owning and maintaining roads and bridges, providing public transportation, owning and operating airports and seaports, handling water supply, diverting storm water and waste management. Most often, transportation and infrastructure represent about 16 percent of total expenses for a county, but exceed one third of expenses for a majority of counties in Alabama, Delaware, lowa and North Dakota. Between 2007 and 2013, transportation expenses rose faster than the inflation rate in more than half (54 percent) of counties; likewise, water, sewage and solid waste costs rises exceeded overall

price changes in 44 percent of

counties. Small counties (with

tessthan50,000residentswere | THE MAJORITY OF COUNTIES

more likely to see an escalation

Musnsporton expenses | WITNESSED TRANSPORTATION EXPENSES Transportation expenses rose | RISING FASTER THAN INFLATION the most in North Dakota BETWEEN 2007 AND 2013

counties, driven by oil and gas production needs,

The rising costs of mandated services drive up the expenses for operating county governments. General government activities are essential services, either mandated by the state (such as assessing property values, issuing birth certificates and marriage licenses or collecting property taxes for schools, cities and others) or necessary to operate an organization (having a finance department, for example). As a result of the increasing needs of residents and the pressure to meet state and federal mandates, the general government expenses rose above inflation in about half (51 percent) of counties between 2007 and 2013 Counties are struggling to fund mandated and vital services, while maintaining a high level of service quality for residents.

NATIONAL ASSOCIATION OF COUNTIES OCTOBER 2016 PABE 6

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 7

STATE AND FEDERAL FUNDING IS INCREASINGLY INSUFFICIENT TO COVER FOR MANDATED COUNTY SERVICES.

No two counties are the same. Most often, states decide the role, structure and responsibilities for counties. As a result, counties differ in regards to the type and volume of services provided to residents. Counties are governed by locally elected officials and, in some instances, operate under home rule authority, which allows for more local flexibility and control with structural, functional and fiscal powers. Even within a state, counties vary in terms of services, depending on the availability of services from other levels of government, population size and density and extent of federal lands.

County Expenses vs.
Dedicated Grant Funding Growth

2007 - 2013

Map 4: Dedicated Grants Cover a Smaller Share of County Expenses The Growth Rate of County Expenses Relative to Dedicated Grants,

Inflation-Adjusted, 2007-2013

Source: NACo analysis of data from the statement of activities in 2007 and 2013 audited county financial statements

Growing Faster

Declining More

Growing Slower

Declining Less

MANDATED COUNTY SERVICES.

No two counties are the same. Most often, states decide the role, structure and responsibilities for counties. As a result, counties differ in regards to the type and volume of services provided to residents Counties are governed by locally elected officials and, in some instances, operate under home rule authority, which allows for more local flexibility and control with structural, functional and fiscal powers. Even within a state, counties vary in terms of services, depending on the availability of services from other levels of government, population size and density and extent of federal lands.

3 STATE AND FEDERAL FUNDING IS INCREASINGLY INSUFFICIENT TO COVER FOR

edicated Grants Cover a Smaller Share of County Expenses The Growth Rate of County Expenses Relative to Dedicated Grants, Inflation-Adjusted, 2007-2013

BB Growing Faster County Expensesvs. BJ Declining Less Dedicated Grant Funding Growth 2007 - 2015 [BB Dectining More 1 Growing siower Money Ste and ior County Franc Reporting

NATIONAL ASSOCIATION OF COUNTIES OCTOBER 2016 PABE 7

55% OF COUNTIES HAVE GENERAL REVENUES PAYING A LARGER SHARE OF EXPENSES.

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 8

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

Many county services are mandated by the states or the federal government. State and federal governments provide different levels of funding to counties to pay for mandated services, frequently in the form of earmarked grants for operational expenses or capital expenditures of specific activities. Most often, about 93 percent of the state and federal funding used by a county is restricted to specific functions (called “dedicated grants” in this study); the remainder is part of general revenues.12

Dedicated grants funded a smaller share of county expenses in the majority of counties (59 percent), as a result of expense growth in excess of the increase in dedicated grants or costs declining less than funding from dedicated grants between 2007 and 2013 (Map 4). A majority of counties in states such as Florida and Tennessee recorded drops in the share of their expenses covered by dedicated grants.

The decline in earmarked state and federal grants affected county services to varying degrees. For the majority of counties, dedicated grants covered the highest proportion of costs for transportation, at 43 percent of operational expenses and capital expenditures in 2013. In contrast, earmarked grants funded about 30 percent of county health and human services and 7 percent of justice and public safety. By 2013, dedicated grants funding covered a smaller percentage of expenses for both justice and public safety and community health and human services than six years before. A majority of counties in Virginia experienced declines in dedicated grants for justice and public safety relative to their restricted expenses between 2007 and 2013.

Counties fund mandated services more and more with general revenues and charges to compensate for declining coverage by state and federal funding. By 2013, general revenues funded 62.5 percent of county expenses, an increase of 1.5 percentage points in the funding share from the prior six years. The majority of counties (55 percent) experienced this trend. In states such as Wisconsin, Ohio, Iowa and Pennsylvania, more than 80 percent of counties funded a greater percentage of county expenses through general revenues compared to 2007 (Figure 2).

OF COUNTIES RECORDED DEDICATED GRANTS COVERING A SMALLER PERCENT OF COUNTY EXPENSES
IN 2013 COMPARED TO 2007.59%

THE STATE OF COUNTY FINANCES

PROGRESS THROUGH ADVERSITY

‘Many county services are mandated by the states or the federal government. State and federal governments provide different levels of funding to counties to pay for mandated services, frequently in the form of earmarked grants for operational expenses or capital expenditures of specific activities. Most often, about 93 percent of the state and federal funding used by a county is restricted to specific functions (called “dedicated grants’ in this study); the remainder is part of general revenues.”

OF COUNTIES RECORDED DEDICATED re ] GRANTS COVERING A SMALLER (o] PERCENT OF COUNTY EXPENSES IN 2013 COMPARED TO 2007.

expenses between 2007 and 2013. Ce) Counties fund mandated services more and more with general revenues and charges to compensate for declining coverage by ()

state and federal funding. By 2013, general revenues funded 62.5 percent of county expenses, an increase of 1.5 percentage points in OF COUNTIES HAVE the funding share from the prior six years. The majority of counties GENERAL REVENUES, (55 percent) experienced this trend. In states such as Wisconsin, PAYING A LARGER

Ohio, lowa and Pennsylvania, more than 80 percent of counties SHARE OF EXPENSES. funded a greater percentage of county expenses through general revenues compared to 2007 (Figure 2)

NATIONAL ASSOCIATION OF COUNTIES OCTOBER 2016 PAGE 8

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 9

Charges, such as water rates, are user fees paid for a specific service and are restricted to fund expenses related only to that service. Most often, they cover about 18 percent of county expenses, mainly expenses for utilities and water, sewerage and solid waste. Between 2007 and 2013, charges revenues funded a higher proportion of county expenses in 45 percent of counties. In some counties, raising user charges is limited by the state. For example, in Iowa, county fees are established by the state legislature and counties do not have the statutory authority to raise them. Service charges are not an option for many counties, as these fees may also be established by the state legislature and counties may not the statutory authority to raise them either. Almost two thirds of counties in North Carolina, Ohio and Tennessee are relying more on service charge revenues to fund their expenses. This trend is most evident in large counties (those with populations higher than 500,000), with 56 percent of them covering more of their county expenses with revenues from service charges.

Notes: Large counties have more than 500,000 residents; small counties have less than 50,000; and mid-sized counties are in between, based on 2015 U.S. Census Bureau population estimates. For more on the methodology, see the Methodological Appendix and the report Counting Money: State and GASB Standards for County Financial Reporting.

Source: NACo analysis of data from the statement of activities in 2007 and 2013 audited county financial statements

FIGURE 2: GENERAL REVENUES FUND A LARGER SHARE OF COUNTY EXPENSES

Percent of Counties with Rising Shares of County Expenses Funded by General Revenues,
Inflation-Adjusted, 2007-2013

0% 20% 40%30%10% 60%50% 70% 80%

West

South

Northeast

Midwest

Total

Small

Mid-sized

Large

FIGURE 2: GENERAL REVENUES FUND A LARGER SHARE OF COUNTY EXPENSES

Percent of Counties with Rising Shares of County Expenses Funded by General Revenues, Inflation-Adjusted, 2007-2013

Midwest

Northeast

South

West

Charges, such as water rates, are user fees paid for a specific service and are restricted to fund expenses related only to that service. Most often, they cover about 18 percent of county expenses, mainly expenses for utilities and water, sewerage and solid waste. Between 2007 and 2013, charges revenues funded a higher proportion of county expenses in 45 percent of counties. In some counties, raising user charges is limited by the state, For example, in lowa, county fees are established by the state legislature and counties do not have the statutory authority to raise them. Service charges are not an option for many counties, as these fees may also be established by the state legislature and counties may not the statutory authority to raise them either. Almost two thirds of counties in North Carolina, Ohio and Tennessee are relying more on service charge revenues to fund their expenses. This trend is most evident in large counties (those with populations higher than 500,000), with 56 percent of them covering more of their county expenses with revenues from service charges.

NATIONAL ASSOCIATION OF COUNTIES OCTOBER

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 10

THE STATE OF COUNTY FINANCES PROGRESS THROUGH ADVERSITY

The recession and slow recovery affected counties’ bottom line. Fewer counties could cover all their expenses in 2013 relative to before the recession. In 2007, 82 percent of counties achieved an annual surplus (positive change in net position), but by 2013 only 71 percent did so. The ending balances were also lower in 2013. Forty (40) percent of counties had lower ending balances, with the largest concentration in the Northeast.

Counties face a constrained fiscal environment that affects county services and residents. In light of declining federal and state aid, counties increasingly need to find other sources of funding to cover for increased expenses. Six years after the start of the Great Recession, general revenues in

many counties were either still declining or just slowly coming back. Further, state limitations on counties’ capacities to raise revenues through taxes and charges impede the recovery of general revenues. In a follow-up study, NACo will explore the constrained fiscal environment many counties face due to the proliferation of state and federal mandates to counties, coupled with state limitations on counties’ abilities to raise revenues. The study will also provide insight into the solutions and innovations that help counties to maintain quality services for residents.

40% OF COUNTIES HAD LOWER ENDING BALANCES SIX YEARS AFTER THE START OF THE GREAT RECESSION.

The recession and slow recovery affected counties’ bottom line. Fewer counties could cover all their expenses in 2013,

Ce) relative to before the recession. In 2007, 82 percent of counties achieved an annual surplus (positive change in net

position), but by 2013 only 71 percent did so. The ending

balances were also tower in 2013. Forty (40) percent of

counties had lower ending balances, with the largest eee Nes Oe ER | concertiatonin the Northeast YEARS AFTER THE START Counties face a constrained fiscal environment that affects

county services and residents. In light of declining federal

OF THE GREAT RECESSION and state aid, counties increasingly need to find other

sources of funding to cover for increased expenses. Six years

after the start of the Great Recession, general revenues in

many counties were either still declining or just slowly coming back. Further, state limitations on counties’

capacities to raise revenues through taxes and charges impede the recovery of general revenues. In a

follow-up study, NACo will explore the constrained fiscal environment many counties face due to the

proliferation of state and federal mandates to counties, coupled with state limitations on counties’ abilities

to raise revenues. The study will also provide insight into the solutions and innovations that help counties to maintain quality services for residents.

NATIONAL ASSOCIATION OF COUNTIES PAGE 10

NATIONAL ASSOCIATION OF COUNTIES October 2016 page 11

ENDNOTES 1 For more on the state of county economies, see Emilia Istrate and Brian Knudsen, County Economies 2015-Opportunities and Challenges, NACo Trends Analysis Paper Series, Issue 5, 2016.

2 For a detailed explanation of financial terms, how counties report their financials, variations around the country and methods of accounting, see Istrate et al. Counting Money: State and GASB Standards for County Financial Reporting, NACo Policy Research Paper Series, Issue 4, 2016.

3 This report examines data from the statement of activities from the audited county financial statements of 2,112 counties reporting basic financial statements (85 percent of all counties with basic financial statements). The data refer to the primary county government expenses and revenues and do not include the financials of county dependents (component units). All the growth rates reported in this study are inflation-adjusted, using the state and local price index for government consumption expenditures and gross investment from the U.S. Bureau of Economic Analysis. For more on the methodology, see the Methodological Appendix and the report Counting Money: State and GASB Standards for County Financial Reporting.

4 General revenues data analyzed in this study do not include investment income and revenues for sales of assets.

5 Property tax revenues are not limited to residential property, but extends to any type of property from which the county collects property taxes.

6 This study does not examine any changes in property tax rates, because the data from the statement of activities do not provide this piece of information.

7 Justin Higginbottom, State Provisions for Property Reassessment,
http://taxfoundation.org/article/state-provisions-property-reassessment

8 See the case with Proposition 13 in California- “California Counties: Rising Costs and Caps on Revenue Capacity” in Istrate et al.,”The Road Ahead: County Transportation Funding and Financing,” NACo Policy Research Paper Series, Issue 2, 2014.

9 For more on the state of county economies, see Emilia Istrate and Brian Knudsen, County Economies 2015.

10 County expenses are primary government expenses, including expenses for governmental activities and business-type activities.

11 Justice and public safety expenses include expenses related to sheriff, police and related services (impound, task forces, general law enforcement and patrol); emergency management and medical services; 911 communications; fire protection; detention centers and related commissaries, stores and inmate services. Also included in this class are judicial functions: judges; attorneys; prosecutors; justices; court clerks; probate courts; courthouses; warrant services and law libraries.

12 Dedicated grants include county operating grants and contributions and capital grants and contributions. County expenses are primary government expenses, including expenses for governmental activities and business-type activities.

ACKNOWLEDGMENTS Within the National Association of Counties, the authors would like to thank Michael Belarmino, Matt Chase, Joel Griffith, and Kathy Nothstine for their helpful comments and contributions. For their substantive comments on a draft of the report, the authors thank Emily S. Brock, Director, Federal Liaison Office of the Government Finance Officers Association (GFOA); Veronica Ferguson, County Administrator, Sonoma County, Calif., and President-elect of the National Association of County Administrators (NACA); David Douglas Lasher, County Treasurer, Clark County, Wash., and National Association of County Collectors, Treasurers and Finance Officers (NACCTFO) representative on NACo Board of Directors; William R. Peterson, Robin Harlow and Lucas Beenken from the Iowa State Association of Counties (ISAC). We are indebted to Tadas Pack for his assistance along every step of the way from data collection through analysis. A big thanks goes to all the interns who collected the audited county financial statements over the years, without which this research would not have been possible. The authors also express their appreciation to their Public Affairs colleagues for the graphic design, the interactive maps and the website of the report.

http://taxfoundation.org/article/state-provisions-property-reassessment ENDNOTES

1 For more on the state of county economies, see Emilia Istrate and Brian Knudsen, County Economies 2015-Opportunities and Challenges, NACo Trends Analysis Paper Series, Issue 5, 2016,

5 This report examines data from the statement of activities from the audited county financial statements of 2,112 counties reporting basic financial statements (85 percent of all counties with basic financial statements). The data refer to the primary county {government expenses and revenues and do not include the financials of county dependents (component units) All the growth rates reported in this study are inflation-adjusted, using the state and local price index for government consumption expenditures and {gross investment from the U.S. Bureau of Economic Analysis. For more on the methodology, see the Methodological Appendix and the report Counting Money: State and GASB Standards for County Financial Reporting

« General revenues data analyzed in this study do not include investment income and revenues for sales of assets.

Property tax revenues are not limited to residential property, but extends to any type of property from which the county collects property taxes;

«© This study does not examine any changes in property tax rates, because the data from the statement of activities do not provide this piece of information.

» Justin Higginbottom, State Provisions for Property Reassessment, at i iclelst ns-p

See the case with Proposition 13 in California- “California Counties: Rising Costs and Caps on Revenue Capacity” in Istrate et

al,"The Road Ahead: County Transportation Funding and Financing,” NACo Policy Research Paper Series, Issue 2, 2014

For more on the state of county economies, see Emilia Istrate and Brian Knudsen, County Economies 2015. © County expenses are primary government expenses, including expenses for governmental activities and business-type activities,

11 Justice and public safety expenses include expenses related to sheriff, police and related services impound, task forces, general law enforcement and patroll; emergency management and medical services; 911 communications; fire protection; detention Centers and related commissaries, stores and inmate services. Also included in this class are judicial functions: judges: attorneys; prosecutors; justices; court clerks; probate courts; courthouses; warrant services and law libraries.

‘2 Dedicated grants include county operating grants and contributions and capital grants and contributions. County expenses are primary government expences, including expenses for governmental activities and business-type activities.

ACKNOWLEDGMENTS

Within the National Association of Counties, the authors would like to thank Michael Belarmino, Matt Chase, Joel Griffith, and Kathy Nothstine for their helpful comments and contributions. For their substantive comments on a draft of the report, the authors thank Emily S. Brock, Director, Federal Liaison Office of the Government Finance Officers Association (GFOA); Veronica Ferguson, County Administrator, Sonoma County, Calif, and President-elect of the National Association of County Administrators (NACA); David Douglas Lasher, County Treasurer, Clark County, Wash., and National Association of County Collectors, Treasurers and Finance Officers (NACCTFO) representative on NACo Board of Directors; William R Peterson, Robin Harlow and Lucas Beenken from the lowa State Association of Counties (ISAC). We are indebted to Tadas Pack for his assistance along every step of the way from data collection through analysis. A big thanks goes to all the interns who collected the audited county financial statements over the years, without which this research would not have been possible. The authors also express their appreciation to their Public Affairs colleagues for the graphic design, the interactive maps and the website of the report.

NATIONAL ASSOCIATION OF COUNTIES OCTOBER 2016 PAGE 11

TO ACCESS THE COMPANION INTERACTIVE MAPS, KEY TERMS, METHODOLOGY AND MORE, GO TO WWW.NACo.ORG/COUNTYFINANCE

25 MASSACHUSETTS AVE, NW • SUITE 500 • WASHINGTON, DC 20001 202.393.6226 • www.naco.org

ABOUT NACo The National Association of Counties (NACo) unites America’s 3,069 county governments. Founded in 1935, NACo brings county officials together to advocate with a collective voice on national policy, exchange ideas and build new leadership skills, pursue transformational county solutions, enrich the public’s understanding of county government and exercise exemplary leadership in public service.

Mission Through NACo, county officials:

• Advocate with a collective voice on national policy

• Exchange ideas and build new leadership skills

• Pursue transformational, cost-effective solutions

• Enrich the public’s understanding of county government, and

• Exercise exemplary leadership in public service.

Vision Healthy, vibrant and safe counties across the United States.

Dr. Emilia Istrate Director of Research and Outreach [email protected]

Daniel Handy Research Assistant [email protected]

FOR MORE
INFORMATION,
CONTACT:

FOR MORE Dr. Emilia Istrate Director of Research and Outreach

[email protected]

INFORMATION, _ senieiuioncy CONTACT: fesearchenacd 019

ABOUT NACo

The National Association of Counties (NACo) unites America’s 3,069 county governments. Founded in 1935, NACo brings county officials together to advocate with a collective voice on national policy, exchange ideas and build new leadership skills, pursue transformational county solutions, enrich the public’s understanding of county government and exercise exemplary leadership in public service.

Mission Through NACo, county officials:

Advocate with a collective voice on national policy

Exchange ideas and build new leadership skills

Pursue transformational, cost-effective solutions

Enrich the public’s understanding of county government, and

Exercise exemplary leadership in public service.

Vision

Healthy, vibrant and safe counties across the United States.

NACo

www.apa.virginia.gov | (804) 225‐3350 | [email protected]

December 12, 2016 The Honorable Ann S. McReynolds Clerk of the Circuit Court County of Russell Steve Breeding, Board Chairman County of Russell

Audit Period: January 1, 2015 through September 30, 2016 Court System: County of Russell

We have audited the cash receipts and disbursements of the Clerk of the Circuit Court for this locality. Our primary objectives were to test the accuracy of financial transactions recorded on the Court’s financial management system; evaluate the Court’s internal controls; and test its compliance with significant state laws, regulations, and policies. Management’s Responsibility

Court management has responsibility for establishing and maintaining internal controls and complying with applicable laws and regulations. Internal control is a process designed to provide reasonable, but not absolute, assurance regarding the reliability of financial reporting, effectiveness and efficiency of operations, and compliance with applicable laws and regulations. Deficiencies in internal controls could possibly lead to the loss of revenues or assets, or otherwise compromise fiscal accountability.

We noted no matters involving internal control and its operation necessary to bring to management’s attention.

We acknowledge the cooperation extended to us by the Court during this engagement.

AUDITOR OF PUBLIC ACCOUNTS MSM:alh cc: The Honorable Jack S. Hurley, Jr., Chief Judge Lonzo Lester, County Administrator Paul F. DeLosh, Director of Judicial Services Supreme Court of Virginia Director, Admin and Public Records Department of Accounts

( i Commonwealth of Virginia 6. ey Auditor of Public Accounts

Martha S, Mavredes, CPA P.O. Box 1295 ‘Auditor of Public Accounts. Richmond, Virginia 23218

December 12, 2016

The Honorable Ann S. McReynolds Clerk of the Circuit Court County of Russell

Steve Breeding, Board Chairman County of Russell

Audit Period: January 1, 2015 through September 30, 2016 Court System: County of Russell

Management’s Responsibility

We noted no matters involving internal control and its operation necessary to bring to management’s attention.

We acknowledge the cooperation extended to us by the Court during this engagement.

AUDITOR OF PUBLIC ACCOUNTS MSM:alh

cc: The Honorable Jack S. Hurley, Jr., Chief Judge Lonzo Lester, County Administrator Paul F. DeLosh, Director of Judicial Services Supreme Court of Virginia Director, Admin and Public Records Department of Accounts

www.apa.virginia.gov | (804) 225-3350 | [email protected]

OFFICIAL RECEIPT RUSSELL CIRCUIT COURT CIVIL

DATE: 01/04/17 TIME: 14:53:02 ACCOUNT: 167CL17000013-00 RECEIPT: 17000000094 CASHIER: KVH REG: DR22 FILING: PET TYPE: FULL PAYMENT CASE COMMENTS: RUSSELL COUNTY SCHOOL B V. ELK GARDEN ELEMENTARY $ SUIT AMOUNT: $.00 ACCT OF: RUSSELL COUNTY SCHOOL BOARD — RECD: CHAFIN LAW : $.00 DESCRIPTION 1: PLAINTIFF: RUSSELL COUNTY SCHOOL BOARD 2: NO HEARING SCHEDULED

CODE DESCRIPTION PAID CODE DESCRIPTION PAID 229° 88 CHMF +00 TENDERED + -00 AMOUNT PAID +00 CHANGE AMT +00

CLERK OF COURT: ANN S. MCREYNOLDS

PAYOR’S COPY RECEIPT COPY 1 OF 2

(L17- 13

RESOLUTION OF THE RUSSELL COUNTY SCHOOL BOARD CONVEYING THE PROPERTY OF ELK GARDEN ELEMENTARY AND CLEVELAND ELEMENTARY TO THE RUSSELL COUNTY BOARD OF SUPERVISORS

WHEREAS, at its regular meeting on December 1, 2016, the School Board of Russell County adopted a resolution declaring the Elk Garden Elementary school building and the real

property as well as the Cleveland Elementary schoo! building (formerly Cleveland High School)

and real property to be surplus pursuant to Va, Code Ann. § 22.1-129 of the Code of Virginia, as amended and directing the Division Superintendent to record the attested Resolution, along with

the deeds to the property of Elk Garden School and Cleveland Elementary School.

WHEREAS, the Resolution was signed by the Chairman of the Russell County School

Board, Donald Ramey, and was attested to by the Clerk of the School Board, Tammy Gilbert, and

was filed with the Clerk of the Circuit Court of Russell County; and

WHEREAS, the deeds to the property of Elk Garden Elementary School and Cleveland Elementary School, dated and signed on January 3, 2017 by the Chairman of the Russell County School Board, Donald Ramey, were filed with the Clerk of the Circuit Court of Russell County on

January 4, 2017;

WHEREAS, the Russell County School Board wishes to ratify the actions of the Chairman

in signing the Resolution and the Deed and the Clerk in attesting to the Resolution.

NOW, THEREFORE, BE IT RESOLVED by the Russel] County School Board the actions

of its Chairman, Donald Ramey, in signing the Resolution and Deed and of its Clerk, Tammy

Filed in the Clerk’s Office the_Y day oa. 20/7

Writ Tax $

Clerk’s Fee Other Fees. MoRE CLERK Total Paid § Foti as

—_—=>__ ies

Gilbert, in attesting to the Resolution are hereby ratified and adopted as actions by and on behalf

of the Russell County School Board; and

BE IT FURTHER RESOLVED that the Chairman of the Russell County School Board, Donald Ramey, is hereby authorized to sign this Resolution and the Clerk, Tammy Gilbert, is

hereby authorized to attest to the Chairman’s signature and to this Resolution; and

BE IT FURTHER RESOLVED that attested copies of this Resolution be filed with the

Clerk of the Circuit Court of Russell County and with the County Administrator of Russell County.

Crore Donald Rfiey, Chairman ——

‘ounty School Board ATTEST:

Bithat Tammy Gilbert, Clerk Russell County School Board

State of Virginia County of Russell, to wit:

The foregoing Resolution was acknowledged before me by Donald Ramey, Chairman of the Russell County School Board and attested to by Tammy Gilbert, Clerk of the Russell County School board this 374 day of January, 2017.

‘Notar Hoag Hane

Registration No.:_7’70 77 3/ My Commission expires: 4/30/2020

OFFICIAL RECEIPT RUSSELL CIRCUIT COURT DEED RECEIPT

DATE: 01/04/17 TIME: 11:43:49 ACCOUNT: 167CLR1700024 RECEIPT: 17000000084 CASHIER: CAM REG: DR20 TYPE: DOC PAYMENT: FULL PAYMENT INSTRUMENT —: 1700024 BOO! 813 PAGE: 327 RECORDED: 01/04/17 AT 11:43 GRANTOR: THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA EX: N LOC: CO GRANTEE: RUSSELL COUNTY, VIRGINIA EX: N PCT: 1008 AND ADDRESS : P.O. BOX 1208 LEBANON, VA. 24266 RECEIVED OF : CHAFIN LAW FIRM, P.C. DATE OF DEED: 01/03/17 CHECK: $23.00 DESCRIPTION 1: APPROX. 24 ACRES - FORMER PAGES: 6 OP: 0. CLEVELAND ELEM. SCHOOL SITE NAMES: 0 CONSTDERATION: +00 A/VAL: -00 MAP: 116R 803A PIN: 116R 803A 301 DEEDS 14.50 145 VSLF 1.50 212 TRANSFER FEE 1,00 106 TECHNOLOGY TRST FND 5.00 035 YOF FEE 1.00 TENDERED : 23.00 AMOUNT PATD: 23.00 CHANGE AMT: 200

CLERK OF COURT: ANN S. MCREYNOLDS

PAYOR’S COPY RECEIPT COPY 1 OF 2

VIRGINIA LAND RECORD COVER SHEET ForM A - COVER SHEET CONTENT 8 1 3 827

Instrument Date: 11912017 Instrument Type: Dac Number of Parcels: 1 Number of Pages: 6 [ ]¢ity Dg County RUSSELL

‘TAX EXEMPT? VIRGINIA/FEDERAL LAW { ] Grantor: { ] Grantee: Consideration: $0.00 Existing Debt: $0.00 Actual Value/Assumed: $0.00 Prion INSTRUMENT UNDER § 58.1-803(D):

Original Principal: $0.00

Fair Market Value Increase: $0.00 (area Above Reserved For Deed Stamp Only)

Original Book Number:

‘ginal Page Number: Original Instrument Number: Prior Recording At: [_ City [x] County RUSSELL Percentage In This Jurisdiction: 100%

Business / NAME

1 Grantor: THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA

1 Grantee: RUSSELL COUNTY, VIRGINIA [ ]Grantee:

GRANTEE ADDRESS Name: RUSSELL COUNTY, VIRGINIA Address: P.O. BOX 1208 City: LEBANON state: VA Zip Code: 24266 Book Number: 175 Page Number; 57 Instrument Number: Parcel Identification Number (PIN): 116R 803A Tax Map Number: 116R 803A Short Property Description: APPROX. 24 ACRES - FORMER

CLEVELAND ELEM. SCHOOL SITE

Current Property Address city: CLEVELAND state: VA — ZipCode: 24225

Instrument Prepared By: CHAFIN LAW FIRM, P.C. Recording Paid By: CHAFIN LAW FIRM, P.C. Recording Returned To: CHAFIN LAW FIRM, P.C.

Address: 44 EAST MAIN STREET P.O. BOX 1210

City: LEBANON State: VA Zip Code: 24266

crane |

_FORM CC-1570_Rev: 7/15 Page 1of 1 Cover Sheet A. §§ 171-223, 17.1-227.1, 171-249

PREPARED BY:

hatin Law Firm, 2

Post Office Box 1210,

Lebanon, VA. 24266 (275) 889.0143,

873 | 323

Prepared by M. Katherine Patton VSB #80262 Tax Map No. 116R 803A Exempt from recordation taxes pursuant to Section 58.1-811D

THIS QUITCLAIM DEED OF GIFT, made and entered into this the 3rd day of January, 2017, by and between THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor, and RUSSELL COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee, whose address is P.O. Box 1208, Lebanon, VA 24266:

WITNESSETH:

THAT FOR no monetary consideration, and as a gift only, the Grantor does hereby quitclaim, release, grant and convey unto the Grantee any and all right, title and interest it may possess in and to the following described real estate:

All that certain lot or parcel of land situate, lying and being in the Castlewood (formerly Cleveland) Magisterial District of Russell County, Virginia, a short distance South of the Town of Cleveland, Virginia, on Virginia Route 82, which said parcel of land is bounded and described as follows, to-wit:

BEGINNING at an iron pin in the Northern edge of Virginia Route 82, thence N 11-25 E 201.7 ft. to a hub; thence N 38-39 E 142.6 ft. to a stake; thence N 51-45 E 250.6 ft. to a hub; thence N 76-48 E 339.0 ft. to a stake; thence N 72-52 E 153.3 ft. to an iron pin in a fence; thence S 35-21 E 967.43 ft. to an iron pin plus a post; thence S 48-41 W 535.5 ft. to an iron pin; thence S 28-58 E 282.35 ft. toa hub; thence S 50-45 W 80.0 ft. to stake in edge of Virginia Route 82: thence with edge of highway, N 45-35 W 100 feet; N 59-03 W 100 ft; N 68-11 W 100 ft. N 69-48 W 100 ft; N 71-28 W 74.1 ft; N 66-59 W 72.85 ft. N 39-19 W 92.0 ft; N 33-42 W 57.7 ft; N 30-30 W22.0 ft; N 37-13 W 100 ft. N 45-48 W 351.4 ft. N 45-06 W 100.8 ft. to the point of beginning, containing 24.47 acres less .26 of an acre which is to be excepted for a cemetery, and being a part of the land which the late Kary Purcell died seized and possessed

PREPARED BY:

CChafin Law Firm, pc.

Post Office Box 1210,

Lebanon, VA. 24266 (275) 389.0143,

0349

AND BEING the same property conveyed to the County School Board of Russell County, Virginia, a corporation, now known as Russell County School Board, from Bessie Purcell Ferguson, widow, et al, by Deed dated August 16, 1960, of record in the Circuit Court Clerk’s Office of Russell County, Virginia, in Deed Book 175, at page 57.

There is further granted and conveyed unto the Grantee all of those water rights set forth in Deed dated August 16,1960, of record in Deed Book 175, at page 57, reference to which is hereby made for a more full and complete description of same, as well as the terms and conditions regarding the usage thereof.

This conveyance is made subject to all conditions, easements, restrictions and rights of way of record on said property, if any, to the extent they are binding on the Grantor and the property herein conveyed.

This Deed has been prepared without the benefit of a title examination. Preparer makes no representation as to the status of same.

WITNESS the following signature and seal

THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA, A

Political Subdi in of the Commonwealth of Virgii

By: WA LG ass __(SEAL) pe RAMEY, Chairmah—~

PREPARED BY:

CChafin Law Firm, pc.

Post Office Box 1210,

Lebanon, VA. 24266 (276) 889.0143,

08130330

STATE OF VIRGINIA COUNTY OF RUSSELL, to-wit:

|, a Notary Public in and for the County and State aforesaid, do hereby certify that DONALD RAMEY, Chairman and duly authorized agent of the School Board of Russell County, Virginia, a political subd

in of the Commonwealth of Virginia, who is personally known by me or whose identity was proven to me by photographic evidence, whose signature appears on the foregoing instrument on behalf of said entity, has personally acknowledged the same before

me in my County and State aforesaid, this! day of _ (WU WY, 2017,

My Commission expires mele

seat. ( Wiowia bent?

NOTARY PUBLICY (y

Registration No. 4y ») 2)

4 ted ‘CIRCUIT OF RUSSELL COUNTY, Jan. 18 & tis dood

ins INTHE OFICE OF THE CLERKOF THE CIRCUIT OF FUSSEL COMNTY ATT f*ck CLM. ater

preaented in said offee, and upon the certfate of ac

een ot eax impoee by Se, 581-002 oi voce meneyyo.0s CLERC y__.cuerk Criinal tured ths date o Chapen7joel

OFFICIAL RECEIPT RUSSELL CIRCUIT COURT DEED RECEIPT

DATE: 01/04/17 TIME: 11:43:11 ACCOUNT: 167CLR1700023 RECEIPT: 17000000083 CASHIER: KVH REG: DR22 TYPE: DOC PAYMENT: FULL PAYMENT INSTRUMENT ; 1700023 BOOK: 813 PAGE: 324 RECORDED: 01/04/17 AY 11:43 GRANTOR: THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA EX: N LOC: CO GRANTEE: RUSSELL COUNTY, VIRGINIA EX: N PCT: 1008 AND ADDRESS : P.O. BOX 1208 LEBANON, VA. 24266 RECEIVED OF : CHAFIN LAW FIRM, P.C. DATE OF DEED: 01/03/17 CHECK: $23.00 DESCRIPTION 1: 3.333 ACRES ~ FORMER PAGES: 5 OP: 0. 2: ELK GARDEN SCHOOL SITE NAMES: 0 CONSIDERATION: +00 A/VAL: -00 MAP: 79R 347A PIN: 79R 347A 301 DEEDS 14.50 145 VSLE 1.50 212 TRANSFER FEB 1.00 106 TECHNOLOGY TRST FND 5.00 035 VOF FEE 1.00 TENDERED + 23.00 AMOUNT PAID 23.00 CHANGE AMT : +00

CLERK OF COURT: ANN $. MCREYNOLDS

PAYOR’S COPY RECEIPT COPY 1 OF 2

VIRGINIA LAND RECORD COVER SHEET F FORM A - COVER SHEET CONTENT 813 Ba4

Instrument Date: 1/3/2017 Instrument Type: pac Number of Parcels: 4 Number of Pages: 5 [ City (x County RUSSELL ‘Tax Exempt? VIRGINIA/FEDERAL LAW { ]Grantor: { | Grantee: Consideration: $0.00 Existing Debt $0.00 Actual Value /Assumed: $0.00 PRIOR INSTRUMENT UNDER § 58.1-803(D): Original Principal: $0.00 Fair Market Value Increase: $0.00 (area Above Reserved For Deed Stamp Only) Original Book Number: Original Page Number: Original Instrument Number:

Prior Recording At: [_ City Xj County RUSSELL Percentage In This Jurisdiction: 100%

Business / NAME

1 Grantor; THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA

[1 Granto:

1 XiGrantee; RUSSELL COUNTY, VIRGINIA [ ]Grantee GRANTEE ADDRESS

Name: RUSSELL COUNTY, VIRGINIA Address; P.O. BOX 1208

City; LEBANON State: VA zip Code: 24266 Book Number: 54 Page Number; 1 Instrument Number: Parcel Identification Number (PIN): 79R 347A ‘Tax Map Number: 79R 347A Short Property Description: 3.333 ACRES - FORMER: ELK GARDEN SCHOOL SITE

Current Property Address City; LEBANON State: VA zip Code: 24266

Instrument Prepared By: CHAFIN LAW FIRM, P.C. Recording Paid By: CHAFIN LAW FIRM, P.C. Recording Returned To: CHAFIN LAW FIRM, P.C.

Address: 44 EAST MAIN STREET P.O. BOX 1210

city; LEBANON state: VA zip Code: 24266

FORM CC-1570_Rev: 7/15 Page of 1 Cover Sheet A §§17.1-223, 17.1-227.1, 17.1-249 - -

2 ofthe Executive Secretary, Supreme Court of Virginia, All ights reserved

PREPARED BY:

CChafin Law Firm, Pc

Post Ofice Box 1210

Lebanon, VA. 28266 (276) 389.0143,

Prepared by M. Katherine Patton VSB #80262 Tax Map No. 79R 347A Exempt from recordation taxes pursuant to Section 58.1-811D

THIS QUITCLAIM DEED OF GIFT, made and entered into this the 3rd day of January, 2017, by and between THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor; and RUSSELL COUNTY, VIRGINIA, a political subdi in of the Commonwealth of Virginia, Grantee, whose address is P.O. Box 1208, Lebanon, VA 24266:,

WITNESSETH:

BEGINNING ata stake in the center of the Old Fincastle Road a corner to J.H.A. Smith’s Heirs S. 5-1/2 W. 24.6 poles to a stake, S. 67 W. 12.84 poles to a stake, N. 36 W. 26.12 poles to a stake in the middle of the Old Fincastle Road a corner to J.H.A. Smith’s Heirs and with their lines N. 57 E. 4. 76 poles to a stake, N. 77-1/2 E. 26.32 poles to the Beginning, containing by survey 3.333 acre.

AND BEING the same property conveyed to the School Board of the Elk Garden District No. 4, of Russell County, Virginia, now the School Board of Russell County, Virginia, from H. M. Browning, bachelor and Martha E. Browning, widow, by Deed dated May 25. 1916, of record in the aforesaid Clerk’s Office in Deed Book 54, at page 1

There is further granted and conveyed unto the Grantee all of those water rights set forth in Deed dated May 25, 1916, of record in Deed Book 54, at page 1, reference to which is hereby made for a more full and complete description of same, as well as the terms and conditions regarding the usage thereof.

ood was i ieock ater

BL? Ethics LEAS

H a

‘i offic, and upon the cetfcate of acknowledgment thereto annexed, aitted to record ak

4 aoe wg ces sae Soy aap rea

5 ri 8 3 e H 3 é = z E z 2 z g § PREPARED BY. Chatn Law Fm, Post Ofte Box 1210 Lebanon, VA. 24266

(276) 89.0143,

This Deed has been prepared without the benefit of a title examination. Preparer makes no representation as to the status of same.

WITNESS the following signature and seal:

THE SCHOOL BOARD OF RUSSELL COUNTY, VIRGINIA, a Political Subdivision of the

Commonwealth of Virginia

By: (SEAL)

Cates: Goose a: Chairmafy

STATE OF VIRGINIA COUNTY OF RUSSELL, to-wit:

|, a Notary Public in and for the County and State aforesaid, do hereby certify that DONALD RAMEY, Chairman and duly authorized agent of the School Board of Russell County, Virginia, a political subdivision of the Commonwealth of Virginia, who is personally known by me or whose identity was

proven to me by photographic evidence, whose signature appears on the foregoing instrument on behalf of said entity, has personally acknowledged the same before me in my County and State aforesaid, this 3 day of GANUGrw, , 2017,

My Commission expires anuititnn

COMMONWEALTH of VIRGINIA

Department of Criminal Justice Services

4100 Bank Street

Francine C. Ecker Richmond, Virginia 23219 Director (604) 786-4000" December 26, 2016 ‘TOD (604) 786-8732

Mr. Lonzo Lester County Administrator Russell County

P.O. Box 1208

Lebanon, VA 24266-1208

Tit

Violence Against Women’s Act - VAWA Law Enforcement Dear Mr. Lester:

Tam pleased to advise you that grant number 17-ML4705VA 16 for the above-referenced grant program has been approved in the amount of $24,882 in Federal Funds and $22,023 in Matching Funds for a total award of $46,905.

Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions To indicate your acceptance of the award and conditions, please sign the award acceptance and retum it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds,

Also, enclosed are the Post Award Instructions and Reporting Requirements, Please refer to and read this information carefully as it contains details on processing financial and progress reports, as well as requesting awarded funds, Remember all financial and progress reports, budget amendment requests and request for funds must be processed through our online Grants Management Information System (GMIS).

We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project’s success. If you have any questions, please call Patricia Foster at (804) 371-8634.

Sincerely,

for OC.

Francine C. Ecker Director

Enclosures

co: The Hon, Steve Dye, Sheriff Mr. Rick Thompson, Treasurer ‘Ms, Patricia Foster, DCIS Monitor

Ctieanal Justice Services Boars + Commitee on Training + Advzary Comite on ven Ace and Prevention ‘Adizory Commioa tthe Court Appabled Spec Advocate and Chistes uses Ac Programs ‘Advisory Conte on Sel and Domestle Veloce » Prat Seculy Services Aavisory Boacd

wenn. gow

Department of Criminal Justice Services

1100 Rank Stret, 1th Flor, Richmond, VA

23219

Statement of Grant Award/Acceptance

Subgrantee: Russell County

Date: December 26, 2016

Lebanon, VA 24266-0338

Grant Period: Grant Number:

From: 01/01/2017 Through: 12812017 17-M470SVA16 Project Director Project Administrator ‘Finance Officer

‘The Hon, Stove Dye Me, Longo Lester Me. Rick Thompson

Shere County Administrator ‘Treasurer

Russell County Shedf?s Office Russell County Russell County

P.O. Box 338 P.O. Box 1208 P.O, Box 121

Lebanon, VA, 24266-1208

Lebanon, VA 24266-0121

Phone: (76) 889-987 Phone: (276) 89-8000 Phone: (276) 889-8008 Ball: toso@russellcounyrans Enall: loncoleste@rsstcousiyrans | Email reeeax@bvuse set

Grant Award Budget

DJS Funds Budgot Categories Federal General Special Local TOTALS Travel $0 $0 ‘$0 $0 ‘$0 |Supplies/Other ‘$0 $0 $0 $0 ‘$0 Personnel $24,882 $0 $0 $22,023 $46,905 [Indirect Cost $0 $0 $0 ‘$0 ‘$0 [Equipment ‘$0 ‘$0 $0 a) ‘$0 [Consctiant w Ey 3 3 30

Totals} ‘$24,882 ‘$0 $0 $22,023 $46,905,

‘This grant is subject to all rules, regulations, conditions attached thereto.

and criteria ineluded in the grant guidelines and the special

Lowe Francine C. Ecker, Director

‘The undersigned, having received the Statement of Gi accept this grant and agree tothe conditions pert

it AwardAcceptance and the Conditions attached thereto, does hereby wg thereto, this day of 0

Signature: ‘Title:

STATEMENT OF GRANT AWARD SPECIAL CONDITIONS

Department of Criminal Justice Services 1100 Bank Street, 12" Floor Richmond, Virginia 23219

For the Violence Against Women’s Act (V-STOP) Grant Program

Subgrantee: Russell Grant Number: 17-M4705VA16 Federal Catalog Number: 16.588 ‘Title: VAWA Law Enforcement Date: December 26, 2016

The following conditions are attached to and made a part of this grant award:

1, V-STOP funds may not be used to pay more than 75% of the costs of proposed projects. The remaining 25% or designated ‘match must be provided by the applicant, in cash or in-kind, AM funds designated as match are restricted to the same uses as the V-STOP Program funds and must be reported and expended in the same period. In-kind match must be documented in the same manner as grant funded activities. ANl funds designated as match are restricted to the same uses as the V-STOP Program funds and must be expended in the same period,

By signing the Statement of Grant Awatd/Acceptance, the grant recipient agrees: © Touse the grant funds only to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCIS; ‘+ To adhere to the approved budget contained in this award and amendments made to it in accordance with these terms and conditions;

And to comply with all terms, conditions and assurances either attached to this award or submitted with the grant application.

Grant funds, including matching funds, may only be expended ant¥or obligated during the grant period, All legal | obligations must be fulfilled no later than 90 days after the end of the grant period.
The Subgrantes agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:

Title VI of the Civil Rights Act of 1964, which probibits discrimination on the basis of race, color, or national origin in the delivery of services (42 U.S.C. § 2000d) and the DOI implementing regulations at 28 C-F.R. Part 42, Subpart C;
The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color, national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(e)(I)}, and the DOS implementing regulations at 28 CPR. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (29 U.S.C. § 794), and the DOT implementing regulations at 28 C.F.R. Part 42, Subpart G;
Title I of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (42 U.S.C. § 12132), and the DOJ implementing regulations at 28

CER. Part 35; © Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.P.R, Part $4;

‘* The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42 U.S.C. § 6102), and the DOT implementing regulations at 28 C.F.R, Part 42, Subpart I; and

The DOM regulations on the Equal Treatment for Faith-Based Organizations, which prohibit discrimination on the basis of religion in the delivery of services and probibit organizations from using DOJ funding for inherently religions activities (28 CER. Part 38).
The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which probibits discrimination in both employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JIDPA- funded programs or activities (42 U.S.C. § 5672(b)).

13,

Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in VOCA-funded programs or activities, (42 U.S.C. § 10604).

Noperson in the United States shall, on the basis of actual or perceived race, color, religion, national otigin, sex, gender identity (as defined in paragraph 249©(4) of ttle 18, United States Code), sexual orientation, or disability, be excluded from participation in, be denied the benefits of, or be subjected to the discrimination under any program or activity funded in whole or in part with funds made available under (VAWA), and any other program or activity funded in whole or in part with funds appropriated for grants, cooperative agreements, and other assistance ‘administered by the Office on Violence Against Women,

‘+ The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered through the Office on Civil Rights at http//ojp.gowabout/ocr/ocr-training-videos/video-ocr-training htm. The grantee must review these training modules at jeast once per grant cycle and must view the civil rights overview, standard assurances modules, and the module on the obligations to provide services to limited English profiefent (LEP) individuals.

‘The Subgrantes agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice

Programs,

By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes.

‘The Subgrantee agrees to submit, by the specified deadlines, quarterly financial and bi-annual progress reports as well as any other necessary reports requested by DCIS on forms provided by DCIS. DCJS may withhold disbursement of grant funds if reports are not submitted as required. In addition to a project’s implementation and performance, and the availability of funds, a key factor in determining eligibility for continuation funding will be compliance with grant financial and progress reporting requirements. No current recipient of funding through this grant program will be considered for continuation funding if, as of the continuation application due date, any of the required financial and progress reports for the current grant are more than 30 days overdue. For good cause, submitted in writing, DCIS will waive the provision.

The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period ifthe ageney determines thatthe recipient is high-risk grantee, C£.28 C.F.R. parts 66, 70.

Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OVW.

The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, available at htpvAwww.ovw.usdoj.gov/grantees html. The grantee agrees to attend and participate in DCIS-sponsored technical assistance. Technical assistance includes, but is not limited to, regional trainings, audio conferences, peer-to peer consultations, and workshops conducted by DCJS-designated technical assistance providers. The recipient’s participation is critical for effective administration of the VSTOP Formula Grant program and to ensure adherence 10 statutory

provisions.

‘The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at ht /wW.O1 sdoj.gow/grar Jhtml.

‘The grantee agrees that grant funds will not support activities that compromise victim safety and recovery.

The grantee agrees that grant funds will not be used to support the development or presentation of a domestic violence, sexual assault, dating violence and/or stalking curriculum for primary or secondary schools. ‘The grantee further agrees ‘that grant funds will not be used to teach primary or secondary school students from an already existing curriculum,

15,

16,

18,

19,

24,

‘The grantee agrees that grant flnds will not be used to conduct public awareness or community education campaigns or related activities. Grant funds may be used to support, inform, and outreach to victims about available services.

Subgrantee may follow their own established travel rates if they have an established travel policy. If Subgrantee does not have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual reasonable expenses, Please refer to the following IRS website for the most current mileage rate: htt://wyww.irs,gov/taxpros/article/0,id=156624,00.html: ‘Transportation costs for air and rail must be at coach rates,

Within 60 days of the starting date of the project, the Subgrantee must initiate the program funded. If not started during this period, the Subgrantec must report to the DCJS, by letter, the steps taken to initiate the project and the reasons for the delay, and the expected starting date. If the project is not operetional within 90 days of the start date, the Subgrantee ‘must receive approval in writing from DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds to another program,

No amendment to the approved grant budget may be made without the prior written approval of DCJS, No more than two 2) budget amendments will be permitted during the grant period. Budget amendments must be requested through Grants Management Information System (GMIS). No budget amendments will be allowed after October 31",

‘The recipient agrees to notify DCJS in writing within thirty (30) days of any hiring of or change in grant-funded personnel, or any change in the Project Administrator, Project Director or Finance Officer from the persons listed in the Grant Application, To provide the required notification to DCJS, the recipient agrees to complete and submit the DCJS Program ‘Change/Update form available on the DCIS website at Alwyww. des ovite

The Subgrantee agrees to forward a copy to DCIS of the scheduled audit of this grant award.

Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal ‘management of and accounting for grant funds; assuring that personnel paid with grant funds are hited, supervised and ‘evaluated in accordance with the local governments established employment and personnel policies; and assuring that all terms, conditions and assurances—those submitted with the grant application, and those issued with this award—are complied with.

Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the local government must be pursuant to a written memorandum of understanding by which the implementing office or department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliauce with all terms, conditions and assurances of the grant award.

Alll purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conduoted in a manner so as to provide ‘maximum open and free competition. An exemption to this regulation requires the prior approval of DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to DCIS.

|. PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects are deemed project income,

Project income must be reported on forms provided by DCIS. The following are examples of project income: Service fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash, personal or real property included).

‘Subgrantee must submit a final report outlining the progress and accomplishments of the program on forms provided by DCIS.

DCIS will not disburse funds from this grant if any of the required Financial or Progress reports are overdue by more that 30 days unless you can show good cause for missing the reporting deadline,

DCJS will perform on-site monitoring as required. DCJS staff will notify Subgrantee in advance of the visit and forward a copy of the monitoring checklist in the notification,

21, The applicant must assure funds budgeted for staff will not be used to replace funds already available for that purpose and will be used to expand services to victims.

The Subgrantee agrees to sign up for DCIS Updates at http://www.dejs.virginia gov/subscribe/ for the announcements regarding trainings, funding opportunities, and information on victims services.

29, The Subgrantee agrees that DCJS, Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer (OCFC) and its representatives shall be granted access to and the right to examine all records, books, paper or documents related to the VOCA grant,

Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:

COMMONWEALTH of VIRGINIA

Department of Criminal Justice Services

Francine C. Ecker 41100 Bank Street Director Richmond, Viginia 23219 {e04) 788-4000

NOTICE ‘TDD (804) 786-8732

To: — Grants Project Administrator From: Janice Waddy, DCJS Grants Administrator

Re: Post Award Instructions and Reporting Requirements PLEASE READ VERY CAREFULLY.

Q GRANT AWARD AND SPECIAL CONDITIONS: Please review your Award and Special Conditions very carefully. Pay attention to the last Special Condition listed, This Special Condition may require additional documentation _from you before grant funds can be released. Sign and date the grant award acceptance and submit any Special Condition documentation to:

Grants Administration Department of Criminal Justice Services 1100 Bank Street, 12" Floor Richmond, Virginia 23219

O REPORTING REQUIREMENTS

By accepting the accompanying grant award, you are agreeing to submit on-line quarterly progress and financial reports for this grant throughout the grant period, as well as final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required Financial and Progress reports for the current grant are more than thirty (30) days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision.

Financial reports and progress reports* are due no later than the close of business on the 12" working day after the end of the quarter (*except Pre- and Post-Incarceration Services reports which are due by the last working day of the end of the following month). Also, V- STOP progress reports are submitted on a semi-annual schedule 12" working day after 630 and 1231 quarters.) Reports are required even if no expenditures have occurred during the quarter, Requests for Funds will not be honored from grant recipients who do not fulfill this reporting obligation. A schedule of due dates is also attached for your reference.

| | |

‘inna ustoe Senices Board» Committee on Tahing » Avery Comite on Juvenile Juin an Prevention ‘Adisry Comite othe Cour Appointed Special Advocate and Chios Juss Act Programs ‘Advisory Contes on Sexual and Dome Vieknoa » PrusteSacurly Sendees Advisory are

‘eis. vighniagow

C PROGRESS REPORTS Refer fo our website: http:/Avww.dejs.virginia.gov/ for submitting progress reports through the online Grants Management Information System (GMIS). In order to use this web-based

system, if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Statement of Grant Award/Acceptance, Paper copies of progress reports are no longer

accepted. You are required to use the online system to submit your progress reports.

Q FINANCIAL REPORTS Refer to our website for submitting financial reports through the online Grants Management Information System (GMIS). In order to use this web-based system, if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Statement of Grant Award/Acceptance. Paper copies of financial reports are no longer accepted, You are required to use the online system in reporting your expenditures. The address is: hitp/Avww.dejs. virginia. gov/grantsA dministration/gmis/index.cfm?menuLevel=4

Q REQUESTING GRANT FUNDS Refer to our website for requesting funds through the Grants Management Information

System (GMIS). In order to use this web-based system, if you have not previously done so. /ou must obtain a user name and password set up by your Finance Officer, whose name and

contact information is listed on the attached Statement of Grant Award/Acceptance,

*Please note, you can access this system using the same password assigned for the online

financial reporting system. Paper copies of request for funds are no longer accepted. You

are required to use the online system for requesting funds.

QQ BUDGET AMENDMENTS Budgets can be amended in most DCJS grant programs with prior approval. Please review your special conditions carefully to determine the requirements and procedures for amending budgets. Refer to our website for the online Grants Management Information System. *Please note again that you can access this system using the same password assigned for the online financial reporting system.

Paper copies of budget amendments are no longer accepted. You are required to use the online system for submitting budget amendments,

If you have any questions, please contact Virginia Sneed at (804) 786-5491 or by e-mail at virginia [email protected].

general programs updated 12-12

| / | | |

PROJECTED DUE DATES FINANCIAL & PROGRESS REPORTS

Reports are due by the 12" working date following the close of the quarter covered in the report .*

Financial reports are required quarterly, even ifno expenditures have occurred,

ess, SAGP and VSDVVF- quarterly (period ending 9/30, 12/31, 3/31, and 6/30). V-STOP- senti-annual (period ending 6/30 and 12/31) and CY annual (due 1/31). SASP- CY annual (period ending 12/31).

QUARTER ENDING DUE DATE 9/30/2016 10/19/2016 12/31/2016 1/20/2017 3/31/2017 4/18/2017 6/30/2017 T/A9/2017 9/30/2017 10/18/2017 12/31/2017 1/19/2018

Please contact the appropriate DCJS staff person if you need assistance with the following:

¢ Financial Report

and Requests for Funds - DCJS Fiscal Services Manager Bill Dodd at 804/371-0638 or bill. dodd@dejs. virginia. gov

‘Williams

@ CIMS or YSDVVF Reporting Software- DCJS IT Contact Specialist at 804/786-4576 or

804/225-4868,

victim programs 6-15

Page | 1

RUSSELL COUNTY JUNK YARD ORDINANCE

AN ORDINANCE REGULATING JUNK DEALERS, THE ESTABLISHMENT AND

MAINTENANCE OF JUNKYARDS, INCLUDING, BUT NOT LIMITED TO AUTOMOBILE

JUNKYARDS, THE STORAGE AND DISPOSAL OF SCRAP, REFUSE, AND JUNK ARTICLES,

PROVIDING FOR THE ISSUANCE OF LICENES FOR JUNK DEALERS AND FOR THE

MAINTENANCE AND OPERATION OF JUNKYARDS UNDER PRESCRIBED CONDITION,

PRESCRIBING REMEDIES FOR THE PRESCRIBING PENALTIES FOR VIOLATORS, AND

PROVIDING FOR THE REVOCATION OF LICENSES IN THE EVENT OF NON-

COMPLIANCE.

Section 1: Short-Title. This ordinance shall be known and may be cited as "Russell County Junkyard

and Refuse and Ordinance".

Section 2: Definitions. "Unless otherwise expressly stated, the following words and phrases shall be

construed throughout this ordinance to have the meanings herein indicated:

a. Person. Shall include any partnership, association, firm, corporation, or individual.

b. Board. Shall mean the Board of Supervisors of Russell County.

c. Junk. Shall mean old or scrap copper, brass, rope, rags, batteries, paper, trash, rubber,

automobiles or parts thereof, iron, steel, and other old or scrap ferrous or non-ferrous

material.

d. Junk Yard. Shall mean an establishment or place of business which is maintained,

operated or used for storing, keeping, buying, or selling junk or operation of an

automobile graveyard, and the term shall include garbage dumps and sanitary fills.

e. Automobile graveyards. Shall mean any lot or place which is exposed to the weather

and upon which more than five motor vehicles of any kind, incapable of being operated,

and which it would not be economically practical to make operative, are place, located

or found.

f. Junk Dealer. Shall mean any person, as hereinafter defined (1) who shall engage in the

business of buying, selling, storing, salvaging, processing, disposing of, or accumulating

junk, and (20 who maintains and operates a junkyard within the County of Russell.

g. License. Shall mean the permit granted to a junk dealer.

RUSSELL COUNTY JUNK YARD ORDINANCE

AN ORDINANCE REGULATING JUNK DEALERS, THE ESTABLISHMENT AND MAINTENANCE OF JUNKYARDS, INCLUDING, BUT NOT LIMITED TO AUTOMOBILE JUNKYARDS, THE STORAGE AND DISPOSAL OF SCRAP, REFUSE, AND JUNK ARTICLES, PROVIDING FOR THE ISSUANCE OF LICENES FOR JUNK DEALERS AND FOR THE MAINTENANCE AND OPERATION OF JUNKYARDS UNDER PRESCRIBED CONDITION, PRESCRIBING REMEDIES FOR THE PRESCRIBING PENALTIES FOR VIOLATORS, AND PROVIDING FOR THE REVOCATION OF LICENSES IN THE EVENT OF NON-

Section 1:

COMPLIANCE.

Short-Title. This ordinance shall be known and may be cited as “Russell County Junkyard

and Refuse and Ordinance".

Section 2:

ions. "Unless otherwise expressly stated, the following words and phrases shall be

construed throughout this ordinance to have the meanings herein indicated

Page | 1

Person. Shall include any partnership, association, firm, corporation, or individual. Board. Shall mean the Board of Supervisors of Russell County.

Junk. Shall mean old or scrap copper, brass, rope, rags, batteries, paper, trash, rubber, automobiles or parts thereof, iron, steel, and other old or scrap ferrous or non-ferrous material.

Junk Yard. Shall mean an establishment or place of business which is maintained, operated or used for storing, keeping, buying, or selling junk or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary fills.

Automobile graveyards. Shall mean any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are place, located or found,

Junk Dealer. Shall mean any person, as hereinafter defined (1) who shall engage in the business of buying, selling, storing, salvaging, processing, disposing of, or accumulating junk, and (20 who maintains and operates a junkyard within the County of Russel.

License. Shall mean the permit granted to a junk dealer.

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Section 3. License. No person shall engage in business as a junk dealer, or maintain a junk yard, or

automobile grave yard, without first having obtained a license from the Board, for which license a fee in

accordance with the schedule hereinafter set forth shall be paid to Russell County. The license shall be

issued for the twelve month period beginning July 1 and ending June 30 of the following year, and each

license must be renewed annually or before the first day of July of each year.

Such license shall state the name of the person to who such license is issued and the premises

on which such junkyard is to be maintained. Such license shall be posted conspicuously upon the

premises licensed thereunder.

Section 4. Application for License.

Application for the license described above shall be made by the person desiring to be licensed. Said

application shall be in writing and shall include the following information:

(1) name, address and telephone of applicant;

(2) specific location and description of proposed junkyard site;

(3) a map of site showing boundaries and dimensions, natural drainage and any proposed

   changes in that drainage, and adjacent landowners.

Section 5. Issuance of Licenses. the Planning Commission shall make a thorough initial examination of

the application, taking into consideration the suitability of the property proposed to be used for the

purposes of the license, the character of the property located nearby, and the effect of the proposed

use, both economic and aesthetic, The Planning Commission shall make a report of its findings to the

Board of Supervisors may issue a license subject to such additional terms and conditions, in addition to

the regulations contained herein and adopted pursuant to this ordinance, as may be deemed necessary

by the Board to carry out the spirit and intent of this ordinance.

Section 6: Review. In cases where the board of supervisors (hereafter “Board”) shall issue a denial of a

license the Applicant shall have a right of review of the decision as set forth hereafter

Section 6 (a). Informal Fact Finding. The Applicant may within ten (10) days file a written request of

informal fact finding. The board or its appointed agent shall schedule a hearing date within twenty (20)

days of the request for informal fact finding. Such informal fact finding conference - consultation shall

include the right of parties tot eh case (i) to have reasonable notice thereof, (ii) to appear in person or

by counsel or other qualified representative before the board or its’ subordinates for the informal

presentation of factual data, argument, or proof in connection with any case, (iii) to have notice of any

contrary fact basis or information in the possession of the Planning Commission upon which the

board may rely in any way in making an adverse decision, (iv) to receive a decision within ten (10) days

of the date of hearing of any application for a license or renewal thereof and(v) to be informed, briefly

and generally in writing of the factual or procedural basis for an adverse decision in any case.

Section 3. License. No person shall engage in business as a junk dealer, or maintain a junk yard, or automobile grave yard, without first having obtained a license from the Board, for which license a fee in accordance with the schedule hereinafter set forth shall be paid to Russell County. The license shall be issued for the twelve month period beginning July 1 and ending June 30 of the following year, and each license must be renewed annually or before the first day of July of each year.

Such license shall state the name of the person to who such license is issued and the premises on which such junkyard is to be maintained. Such license shall be posted conspicuously upon the premises licensed thereunder.

Section 4. Application for License. Application for the license described above shall be made by the person de

application shall be in writing and shall include the following information:

ing to be licensed. Said

(1) name, address and telephone of applican

(2) specific location and description of proposed junkyard site;

(3) amap of site showing boundaries and dimensions, natural drainage and any proposed changes in that drainage, and adjacent landowners.

Section 5. Issuance of Licenses. the Planning Commission shall make a thorough initial examination of the application, taking into consideration the suitability of the property proposed to be used for the purposes of the license, the character of the property located nearby, and the effect of the proposed Use, both economic and aesthetic, The Planning Commission shall make a report of its findings to the Board of Supervisors may issue a license subject to such additional terms and conditions, in addition to the regulations contained herein and adopted pursuant to this ordinance, as may be deemed necessary by the Board to carry out the spirit and intent of this ordinance.

Section 6: Review. In cases where the board of supervisors (hereafter “Board”) shall issue a denial of a

license the Applicant shall have a right of review of the decision as set forth hereafter

Section 6 (a). Informal Fact Finding. The Applicant may within ten (10) days file a written request of informal fact finding. The board or its appointed agent shall schedule a hearing date within twenty (20) days of the request for informal fact finding. Such informal fact finding conference - consultation shall include the right of parties tot eh case (i) to have reasonable notice thereof, (i) to appear in person or by counsel or other qualified representative before the board o/ presentation of factual data, argument, or proof in connection with any case, (ii) to have notice of any contrary fact basis or information in the possession of the Planning Commission upon which the

board may rely in any way in making an adverse decision, (iv) to receive a decision within ten (10) days of the date of hearing of any application for a license or renewal thereof and(v) to be informed, briefly and generally in writing of the factual or procedural basis for an adverse decision in any case.

subordinates for the informal

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Section 6 (b). Formal Proceedings.

A. In the event the Applicant receives an adverse decision based upon the informal fact finding,

he may, within ten (10) days of the date of said adverse decision file a request for formal proceeding

with the County Administrator. The County Administrator shall immediately notify the Board of the

request for said formal proceeding.

B. The Board shall afford an opportunity for the formal taking of evidence upon relevant fact

issues in any case in which an adverse decision has been made.

C. Parties to such formal proceedings shall be given reasonable notice of (i) the time, place, and

nature thereof, (ii) the basic law or laws under which the Board contemplates its’ possible exercise of

authority, and (iii) the matters of fact and law asserted or questioned by the Planning Commission.

D. In all such formal proceedings the parties shall be entitled to be accompanied by and

represented by counsel, to submit oral and documentary evidence and rebuttal proofs, to conduct such

cross-examination as may illicit a full and fair disclosure of the facts, and to have the proceedings

completed and a decision made within ten (10) days of the date of hearing. The burden of proof shall be

upon the Proponent or Applicant. The Board, or its subordinates designated for the purpose, shall

preside at the taking of evidence. The presiding officer at such proceedings are empowered to (i)

administer oaths and affirmations, (ii) receive probative evidence, exclude relevant, immaterial,

insubstantial, privileged, or repetitive proofs, rebuttal, or cross-examination, rule upon offers of proof

and oversee an accurate verbatim recording of the evidence, (iii) hold conferences for the settlement or

simplification of issues by consent, (iv) dispose of procedural requests, and (v) regulate and expedite the

course of hearing. Where subordinates preside, they shall recommend findings in a decision, unless the

Board shall, by its procedural regulations, provide for the making of findings and an initial decision by

such presiding officers subject to review and reconsideration of the Board on appeal to it as of right or

on its own motion.

E. Prior to the recommendations or decision of subordinates, the parties concerned shall be

given opportunity, on request, to submit in writing, for the record, (i) proposed findings and conclusions

and (ii) statement of reasons therefore, In all cases, on request, opportunities shall be afforded for oral

argument, (i) to subordinate presiding officers in all case in which they make such recommendations or

decisions or (ii) through the Board in cases in which it makes the o4riginial decision without such prior

recommendations or decisions, the Board shall receive and act on exceptions thereto.

F. All decisions or recommended decisions shall be served upon the parties, become a part of

the record, and briefly state or recommend the findings, conclusions, reasons or basis therefore upon

the evidence presented by the record and relevant to the basic law under which the Planning

Commission is operating together with an appropriate order granting the license or denial thereof.

designated party by certified mail, unless service otherwise made is duly acknowledged by the party

receiving same writing.

Section 6 (b). Formal Proceedings.

A. Inthe event the Applicant receives an adverse decision based upon the informal fact finding, he may, within ten (10) days of the date of said adverse decision file a request for formal proceeding with the County Administrator. The County Administrator shall immediately notify the Board of the request for said formal proceeding.

B. The Board shall afford an opportunity for the formal taking of evidence upon relevant fact issues in any case in which an adverse decision has been made.

C. Parties to such formal proceedings shall be given reasonable notice of (i) the time, place, and nature thereof, (ii) the basic law or laws under which the Board contemplates its’ possible exercise of authority, and (iii) the matters of fact and law asserted or questioned by the Planning Commission.

D. Inall such formal proceedings the parties shall be entitled to be accompanied by and represented by counsel, to submit oral and documentary evidence and rebuttal proofs, to conduct such cross-examination as may illicit a full and fair disclosure of the facts, and to have the proceedings completed and a decision made within ten (10) days of the date of hearing. The burden of proof shall be upon the Proponent or Applicant. The Board, or its subordinates designated for the purpose, shall preside at the taking of evidence. The presiding officer at such proceedings are empowered to (i) administer oaths and affirmations, (ii) receive probative evidence, exclude relevant, immaterial, insubstantial, privileged, or repetitive proofs, rebuttal, or cross-examination, rule upon offers of proof and oversee an accurate verbatim recording of the evidence, (iii) hold conferences for the settlement or simplification of issues by consent, (iv) dispose of procedural requests, and (v) regulate and expedite the course of hearing. Where subordinates preside, they shall recommend findings in a decision, unless the Board shall, by its procedural regulations, provide for the making of findings and an initial decision by such presiding officers subject to review and reconsideration of the Board on appeal to it as of right or ‘on its own motion.

E, Prior to the recommendations or decision of subordinates, the parties concerned shall be given opportunity, on request, to submit in writing, for the record, (i) proposed findings and conclusions and (ii) statement of reasons therefore, In all cases, on request, opportunities shall be afforded for oral argument, (i) to subordinate presiding officers in all case in which they make such recommendations or decisions or (ii) through the Board in cases in which it makes the o4riginial decision without such prior recommendations or decisions, the Board shall receive and act on exceptions thereto.

F. All decisions or recommended decisions shall be served upon the parties, become a part of the record, and briefly state or recommend the findings, conclusions, reasons or basis therefore upon the evidence presented by the record and relevant to the basic law under which the Planning Commission is operating together with an appropriate order granting the license or denial thereof.

Section 6©. Written Notices. All notices of review and all orders of the Board shall be served upon the designated party by certified mail, unless service otherwise made is duly acknowledged by the party receiving same writing.

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Section 6 (d). Court Review. Any person effected by or any party aggrieved by a decision of the Board

shall have a right to the direct court review thereof by an appropriate and timely court action against

the Board in the manner provided by the rules of the Supreme Court of Virginia. Provided, however,

that no such right of review shall be brought, unless within twenty-one (210 days of the date of the

decision appealed from, there is instituted an action for the review of same in the appropriate court.

Section 7. License Fee. The license fee shall be paid immediately upon the issuance or renewal of a

license to the Russell County Board of supervisors. The amount of the license fee shall be ONE

HUNDRED ($100.00) dollars. No tract of land larger than twenty (20) acres, excluding setback areas,

shall be used as a junkyard.

Section 8. License Limitation. No person licensed under this ordinance shall, by virtue of one license,

maintain more than one junkyard. No person shall engage in business as a junk dealer in any place

other than the place designated upon his license, or maintain a junkyard in any place other than the

place designated upon his license.

Section 9. Transfer of License. No license issued by the Board shall be transferable by the licensee to

any other person unless such a transfer is authorized by the Board. Any person desiring to transfer his

license shall notify the Board in writing, which notification shall be accompanied by an application for

license, as described in Section 4 of this ordinance, by the transferee.

Section 10. Transfer Fee. In the event the Board shall approve the transfer of a license, the transferee

shall immediately pay to the Russell County board of Supervisors a transfer fee of one ($100) dollars.

Licenses do not run with the land.

Section 11. Inspection. Upon presentation of proper identification to the owner or custodian of a

junkyard as defined herein the Board of Supervisors or their duly authorized representative, the County

Sanitation Officer, may periodically inspect any licensed junkyard; any junkyard for which there has been

made an application for a license; or any junkyard as defined herein for which no application for license

has been made. The purpose of said inspection is to determine initial and continual compliance with the

Regulations of this Ordinance.

Section 12. Regulations. Every person licensed under this ordinance shall constantly maintain the

licensed premises in accordance with any special provisions imposed by the Board and in the manner

prescribed by this section and any subsequent regulations adopted by the Board;

a. Such premises shall at all times be maintained so as not to constitute a nuisance

or a menace to the health of the community or of residents nearby or a place

for the breeding of rodents and vermin.

b. No garbage or other organic waste shall be stored in such premises.

c. Whenever any motor vehicle shall be received in such premises as junk, all

gasoline shall be drained and removed therefrom. Gasoline is an amount not

exceeding five hundred (500) gallons may be stored above ground in said junk

Section 6 (d). Court Review. Any person effected by or any party aggrieved by a decision of the Board shall have a right to the direct court review thereof by an appropriate and timely court action against the Board in the manner provided by the rules of the Supreme Court of Virginia. Provided, however, that no such right of review shall be brought, unless within twenty-one (210 days of the date of the decision appealed from, there is instituted an action for the review of same in the appropriate court.

Section 7. License Fee. The license fee shall be paid immediately upon the issuance or renewal of a license to the Russell County Board of supervisors. The amount of the license fee shall be ONE HUNDRED ($100.00) dollars. No tract of land larger than twenty (20) acres, excluding setback areas, shall be used as a junkyard.

Section 8. License Limitation. No person licensed under this ordinance shall, by virtue of one license, maintain more than one junkyard. No person shall engage in business as a junk dealer in any place other than the place designated upon his license, or maintain a junkyard in any place other than the place designated upon his license.

Section9. Transfer of License. No license issued by the Board shall be transferable by the licensee to any other person unless such a transfer is authorized by the Board. Any person desiring to transfer his license shall notify the Board in writing, which notification shall be accompanied by an application for license, as described in Section 4 of this ordinance, by the transferee.

Section 10. Transfer Fee. In the event the Board shall approve the transfer of a license, the transferee shall immediately pay to the Russell County board of Supervisors a transfer fee of one ($100) dollars.

Licenses do not run with the land.

Section 11. Inspection. Upon presentation of proper identification to the owner or custodian of a junkyard as defined herein the Board of Supervisors or their duly authorized representative, the County Sanitation Officer, may periodically inspect any licensed junkyard; any junkyard for which there has been made an application for a license; or any junkyard as defined herein for which no application for license has been made. The purpose of said inspection is to determine initial and continual compliance with the Regulations of this Ordinance.

Section 12. Regulations. Every person licensed under this ordinance shall constantly maintain the licensed premises in accordance with any special provisions imposed by the Board and in the manner prescribed by this section and any subsequent regulations adopted by the Board;

a. Such premises shall at all times be maintained so as not to constitute a nuisance or a menace to the health of the community or of residents nearby or a place for the breeding of rodents and vermin.

b No garbage or other organic waste shall be stored in such premises.

c. Whenever any motor vehicle shall be received in such premises as junk, all gasoline shall be drained and removed therefrom. Gasoline is an amount not exceeding five hundred (500) gallons may be stored above ground in said junk

Page | 4

Page | 5

yards provided the same be placed in containers approved by the board. All

other gasoline which is kept in the premises shall be stored underground, which

underground storage must be approved by the Board.

d. The manner of storage and arrangement of junk, and the drainage facilities of

the premises shall be such as to prevent the accumulation of stagnant water

upon the premises, and to facilitate access for fire-fighting purposes.

e. It shall be unlawful for any person licensed under this ordinance to burn junk

within a junkyard at any time except in the manner approved by the Virginia Air

Pollution Control Board. However, no oil, grease, tires, gasoline or other similar

material that might dangerous or tend to produce obnoxious smoke or odors

shall be burned within a junkyard at any time.

f. The premises to be licensed shall be set back a minimum distance of fifty (50)

feet from the right -of-way lines on all streets or roads and a minimum distance

of fifty (50) from all other property lines. The area between the setback line and

the right-of-way line and all streets and roads and all other property lines, shall

be at all times, kept clear and vacant.

g. No junkyard shall be hereafter established, any portion of which is within one

thousand feet of the nearest edge of the right-of-way of any primary highway or

within five hundred feet of the nearest edge of the right-of-way of any other

highway or city street, except the following:

(1) Junkyards which are screened by natural objects, plantings, fences, or

other appropriate means so as not to be visible from the main-traveled way of

the highway or city street or otherwise removed from sight.

(2) Junkyards which are located in areas which are zoned for industrial use

under authority of State law or in unzone industrial areas as determined by the

rules and regulations of the State Highway Commission.

(3) Junkyards which are not visible from the main-traveled way of the highway

or city street.

h. Each license holder must keep an accurate log book in which each purchase or

sale of junk is recorded, and such book shall be subject to inspection, all as

provided in Virginia Code §54-832 (1980 supp.).

Section 13. Violations. Any person who shall fail to obtain a license as required above shall be subject

to a penalty of fifty ($50) dollars. For any other violation of any of the provisions of this ordinance,

penalty shall be fixed upon conviction, in an amount not to exceed one hundred ($100) dollars and the

costs of prosecution. Each day’s violation of any of the provisions of this ordinance shall constitute a

separate offense. Violators will be prosecuted in the General District Court of Russell County.

yards provided the same be placed in containers approved by the board. All other gasoline which is kept in the premises shall be stored underground, which underground storage must be approved by the Board,

d. The manner of storage and arrangement of junk, and the drainage facilities of the premises shall be such as to prevent the accumulation of stagnant water upon the premises, and to facilitate access for fire-fighting purposes.

e. _It shall be unlawful for any person licensed under this ordinance to burn junk within a junkyard at any time except in the manner approved by the Virginia Air Pollution Control Board. However, no oil, grease, tires, gasoline or other similar material that might dangerous or tend to produce obnoxious smoke or odors shall be burned within a junkyard at any time.

f. The premises to be licensed shall be set back a minimum distance of fifty (50) feet from the right -of-way lines on all streets or roads and a minimum distance of fifty (50) from all other property lines. The area between the setback line and the right-of-way line and all streets and roads and all other property lines, shall be at all times, kept clear and vacant.

No junkyard shall be hereafter established, any portion of which is within one thousand feet of the nearest edge of the right-of-way of any primary highway or within five hundred feet of the nearest edge of the right-of-way of any other highway or city street, except the following:

(1) Junkyards which are screened by natural objects, plantings, fences, or other appropriate means so as not to be visible from the main-traveled way of the highway or city street or otherwise removed from sight.

(2) Junkyards which are located in areas which are zoned for industrial use under authority of State law or in unzone industrial areas as determined by the

rules and regulations of the State Highway Commission.

(3) Junkyards which are not visible from the main-traveled way of the highway or city street.

h Each license holder must keep an accurate log book in which each purchase or sale of junk is recorded, and such book shall be subject to inspection, all as. provided in Virginia Code §54-832 (1980 supp.)…

Section 13. Violations. Any person who shall fail to obtain a license as required above shall be subject toa penalty of fifty ($50) dollars. For any other violation of any of the provisions of this ordinance, penalty shall be fixed upon conviction, in an amount not to exceed one hundred ($100) dollars and the costs of prosecution. Each day’s violation of any of the provisions of this ordinance shall constitute a separate offense. Violators will be prosecuted in the General District Court of Russell County.

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Section 14. Conformity. Any junkyard, as defined herein, in existence on July 1, 1981, which is

unlicensed, shall have ninety (90) days from a final determination made by the board pursuant to

paragraph 6 above that it is subject to being licensed, to conform to this ordinance. Any junkyard, as

defined herein, which came into existence after July 1, 1981, and which cannot be made to conform to

this ordinance, it declared to be a private and public nuisance any be forthwith removed, obliterated or

abated by the Board of supervisors or it’s representatives. The Board of Supervisors may collect the cost

of such removal, obliteration or abatement from the person owning or operating such junkyard and the

costs of same shall be a lien against the property until the same is satisfied in full.

Section 15. Abatement of Nuisances. In addition to the remedies provided in Section 12 above, any

continued violation of this ordinance which shall constitute a nuisance in fact or which shall in the

opinion of the Board constitute a nuisance may be abated by proceeding against the violator in a court

of equity for relief.

Section 16. Severability. If any section of this ordinance shall be found to be invalid the other sections

of the ordinance shall not be affected thereby.

Section 17. Repeal. All ordinances or parts of ordinance in conflict herewith be and same are hereby

repealed.

Section 18. Effective Date. This ordinance shall become effective ____________.

Section 14. Conformity. Any junkyard, as defined herein, in existence on July 1, 1981, which is unlicensed, shall have ninety (90) days from a final determination made by the board pursuant to paragraph 6 above that it is subject to being licensed, to conform to this ordinance. Any junkyard, as defined herein, which came into existence after July 1, 1981, and which cannot be made to conform to this ordinance, it declared to be a private and public nuisance any be forthwith removed, obliterated or abated by the Board of supervisors or it’s representatives. The Board of Supervisors may collect the cost, of such removal, obliteration or abatement from the person owning or operating such junkyard and the costs of same shall be a lien against the property until the same is satisfied in full

Section 15. Abatement of Nuisances. In addition to the remedies provided in Section 12 above, any continued violation of this ordinance which shall constitute a nuisance in fact or which shall in the

opinion of the Board constitute a nuisance may be abated by proceeding against the violator in a court of equity for relief.

Section 16. Severability. If any section of this ordinance shall be found to be invalid the other sections of the ordinance shall not be affected thereby.

Section 17. repealed.

Repeal. All ordinances or parts of ordinance in conflict herewith be and same are hereby

Section 18. Effective Date. This ordinance shall become effective

Page | 6

como

March 2-4, 2017 ‘The Homestead, Hot Springs, VA

ANNUAL MEETING REGISTRATION FORM. Registration deadline: February, 17,2017 Please use a separate form for each person wishing to register

‘Name: Yvonne B. Cook Locality: Russell County

City or County Title for your name badge: Chaieman General Registrar Guest Vice Chairman Deputy Registrar Secretary Assistant Registrar First Time Attending Mailing Address:

Street or PO Box: PO Box 2756

City and Zip Code: Lebanon VA_24266

Phone (276) 889-8006 Email Address: [email protected]

Your Homestead Guest Card provided by the Hotel will be required at the VEBA Registration Desk. VEBA Registration Fees

For those lodging at the Homestead: VEBA Member/Registrar includes all functions, Banquet and Luncheon $150.00 $ 150.00

Guest Banquet 360.00 $ Guest Luncheon $60.00 $ For those NOT lodging at the Homestead:

VEBA Member/Registrars (does not include Banquet) $150.00 $ Members & Registrars: Saturday night banquet, $100.00 $ Guests of those not lodging at the Homestead (banquet) $100.00 $

Guests of those not lodging at the Homestead (luncheon) $60.00 $

For those EB Member!Jurisdictions not VEBA dues paying members as of 31 December 2016 Add $75 to appropriate VEBA Member above. $75.00 ,

Total Enclosed $ 150.00

Please send this form with your check (payable to VEBA) to: VEBA Annual Meeting c/o General Registrar City of Salem

19 East Clay Street

Salem, VA 24153 Important: A completed registration form must accompany your payment. If you are having your Registrar or City/County Finance Department send in your fee, be sure the registration form is included, We cannot accommodate position changes made during March reorganization on badges. No VEBA cancellations will be accepted after February 24, 2017. Questions? Please call Dana Oliver @ 540-375-3034

SPECIAL DIETARY REQUIREMENTS?

March 2-4, 2017 ‘The Homestead, Hot Springs, VA

ANNUAL MEETING REGISTRATION FORM Registration deadline: February, 17, 2017 Please use a separate form for each person wishing to register

Name: Herbert W. ‘Scott Locality: Russell County

City or County Title for your name badge: Chairman General Registrar Guest X_Viee Chairman Deputy Registrar Secretary Assistant Registrar First Time Attending

Mailing Address Street or PO Box: PO Box 772 City and Zip Code: Castlewood, VA_24224

Phone (276) 623-3484 Email Address: [email protected]

Your Homestead Guest Card provided by the Hotel will be required at the VEBA Registration Desk.

VEBA Registration Fees

For those lodging at the Homestead:

VEBA Member/Registrar includes all functions, Banquet and Luncheon $150.00 $ 150.00 Guest Banquet $60.00 $

Guest Luncheon 360.00 $

For those NOT lodging at the Homestead:

VEBA Member/Registrars (does not include Banquet) $150.00 $ Members & Registrars: Saturday night banquet $100.00 $ Guests of those not lodging at the Homestead (banquet) {$100.00 $

Guests of those not lodging at the Homestead (luncheon) $60.00 $

For those EB Member/Jurisdictions not VEBA dues paying members as of 31 December 2016 Add $75 to appropriate VEBA Member above $75.00 $

‘Total Enclosed $ 150.00

Please send this form with your check (payable to VEBA) to: VEBA Annual Meeting clo General Registrar City of Salem 19 East Clay Street Salem, VA 24153 Important: A completed registration form must accompany your payment, If you are having your

Registrar or City/County Finance Department send in your fee, be sure the registration form is included.

We cannot accommodate position changes made during March reorganization on badges, No VEBA cancellations will be accepted after February 24, 2017. Questions? Please call Dana Oliver @ 540-375-3034

SPECIAL DIETARY REQUIREMENTS?

March 2-4, 2017 The Homestead, Hot Springs, VA.

ANNUAL MEETING REGISTRATION FORM Registration deadline: February, 17, 2017 Please use a separate form for each person wishing to register

Name: Archie T. Combs Locality: Russell County

City or County Title for your name badge: X_Chairman General Registrar Guest Vice Chairman Deputy Registrar Secretary Assistant Registrar First Time Attending Mailing Adare:

Street or PO Box: PO Box 674 City and Zip Code: Lebanon, VA_24266

Phone (276) 889-5956 Email Address: [email protected] Your Homestead Guest Card provided by the Hotel will be required at the VEBA Registration Desk.

VEBA Registration Fees

For those lodging at the Homestead:

VEBA Member/Registrar includes all functions, Banquet and Luncheon $150.00 $ 150.00 Guest Banquet $60.00 $

Guest Luncheon $60.00 $

For those NOT lodging at the Homestead:

VEBA Member/Registrars (does not include Banquet) $150,00$ Members & Registrars: Saturday night banquet $100.00 $ Guests of those not lodging at the Homestead (banquet) $100.00 $

Guests of those not fodging at the Homestead (luncheon), $60.00 $

For those EB Member/Jurisdictions not VEBA dues paying members as of 31 December 2016

‘Add $75 to appropriate VEBA Member above $75.00 $

Total Enclosed $ 150.00

Please send this form with your check (payable to VEBA) to: VEBA Annual Meeting c/o General Registrar City of Salem.

19 East Clay Street

SPECIAL DIETARY REQUIREMENTS?

Russell County Board of Supervisors 276-889-8000 Travel | Request Approval Form ate Submitted = /- 17 - 2ol7

Employee Name(s) Ey, Me kefnold S

Department Asse $500

Phone ___ 889- 801F

| terry, mereyno lls 2 tse! County dS

Daleville VA

_E¢t5 Tiasaing Fagpechr)

sround Transportation

lConf/Registration Fees CS.

man Course. Resishuto font pessing Hotel

Meats and Tips Feo. dA

Mileage

pease i a County, i< eter 4 BooKS

Employee Signature

Grand Total) £72.00 |

Date Signed! 1-27-ZOl7

Date Approved!

Co Admin Signature

VIRGINIA DEPARTMENT OP Q

ENVIRONNENTAL QUALITY

EROSION & SEDIMENT CONTROL PRODUCT ORDER FORM

1992 Virginia Erosion and Sediment Control Handbook 1995 Virginia E&S Control Field Manual

Name: Terry McReynolds

Company/Agency:Russell County Assessor. Physical Mailing Address: 137 Highland Drive (Wo PO Boxes.)

City:Lebanon State:VA __ Zip Code:24266,

‘Telephone:276-889-8014 Document Title Quantity Price/Item Total E&S Control Handbook 1 $53 $53.00 E&S Control Field Manual 1 $25 $25.00 SUBTOTAL (taxable items) $78.00 Sales & Use Tax (5.3%)*

"Tf you qualify for tax exemption (govt or SOI & TOTAL $78.00 conganizaton), submit appropriate documentation

Please complete the above spreadsheet. Product costs include shipping and handling. (No refimds. Please allow up to two weeks delivery.)

Make checks or money order payable to the Treasurer of Virginia. Mail Completed Form and Payment to: Virginia Department of Rnvironmental Quality Receipts Control P.O. Box 1104 Richmond, Virginia 23218-1104

January 5, 2015

siesto017 Details

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Inspector For Erosion and Sediment Control

Classroom

Description

Cost $160.00 Please download or order a copy of the ESC Handbook for this course, an ESC field guide will be provided to you in class. This two day course covers the roles and responsibilities of the erosion & sediment control inspector during construction. The course will include instruction on specifications for conservation practices and basic soil mechanics/concepts. The course will also cover in detail Erosion & Sediment Control Law, Erosion & Sediment Control Regulations applicable to the inspector (such as the Minimum Standards) and some SWM considerations (such as the SWPPP and co-located facilities). For persons seeking certification as an Erosion & Sediment Control Inspector, this is the only required course. Persons seeking certification as a Combined Administrator must take this course along with the Program Administrator and Plan

Reviewer courses.

Scheduled course sections: 9

Sort by

Date

2 2/23/2017 - 2/24/2017 Full . . ; No seats available Inspector For Erosion and Sediment Control (Henrico)

In-Person 4 events in Henrico Co Training Center- Rooms 2029/2030,

Henrico County Training Ctr-Rooms 2029\2030 (Henrico, VA) locations

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4/26/2017 - 4/27/2017 Open for enrollment

. . 11 seats left Inspector For Erosion and Sediment Control (Daleville) In-Person Request Access 1 events in Greenfield Training Center, Room 227 Expanded Sem., Greenfield Education & Training Center (Daleville, VA) locations 6/7/2017 - 6/8/2017 Open for enroliment | ; ; 32 seats left inspector for Erosion and Sediment Control (Henrico) In-Person Request Access 4 events in Henrico Co Training Center- Rooms 2029/2030 , Henrico County Training CtrRooms 2029\2030 (Henrico, VA) locations 8/23/2017 - 8/24/2017 Open for enroliment . . | 40 seats left Inspector for Erosion and Sediment Control (Daleville) In-Person Request Access 1 events in Greenfield Training Center, Room 227 Expanded Sem., Greenfield Education & Training Center (Daleville, VA) locations | 8/29/2017 - 8/30/2017 Open for enrollment | . . 37 seats left Inspector for Erosion and Sediment Control (Fairfax) In-Person Request Access 1 events in Northern Virginia Reg. Comm. Main Conference Room, Northern Virginia Regional Com mission (Fairfax, VA) locations 9/13/2017 - 9/14/2017 Open for enrollment 37 seats left

Inspector for Erosion and Sediment Control (Newport News) {itps:leove Nrginia. gouContentD els. asp id SABSOSSESOE 140 1185474 158500085260,

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Subject: Access Approval Request: Inspector for Erosion and Sediment Control - Section #17 From: certification@deq,virginia.gov Date: Wed, Jan 25, 2017 42:41 pm

To: terry:[email protected]

You have requested access to Inspector for Erosion and Sediment Control - Section #17. Your enrollment in this class is not complete until paymentis submitted and your request approved. Submit payment over the phone bycalling Kim ‘Seckman at (804) 698-4375 or Robin Merkle at (804) 698-4052, or pay access secure online payment link at: htipiwww.deq virginia. goviConnectWithDEQ/TrainingCertification/Paymentaspx

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‘Subject: RE: DEQ Inspector for Erosion and Sediment Control - April 26-27, 2047 (Daleville) From: “Seckman, Kim (DEQ)” [email protected]

Date: Thu, Jan 26, 2017 10:56 am “[email protected]" [email protected], “[email protected]” [email protected], “[email protected]” [email protected], “jtj2007@vtedu” [email protected], “[email protected]” [email protected], “torry:[email protected]” [email protected]

To:

I sent the email below to many of you yesterday…however several paid and additional folks have requested access to this class…more that we have seats for, We anticipate this class filling up this week. Once the remaining 7 seats are paid for, we will close the enrollment.

in reviewing the roster and approval access for the upcoming Inspector for Erosion and Sediment Control

training class (Daleville, April 26-27, 2017), we noticed that your enrollmentis still pending. This typically

means that you have requested access to a course through the Virginia Learning Center (VLC), but DEQ has not received payment. These courses tend to fill up quickly and registration will close approximately one week prior to the course date, or when itis full, whichever happens first (this course is now 72% 82% full, with only 7 seats remaining and 8 on the pending payment list receiving this email today). We do not want you to miss the course if you are still planning on taking this course.

If you would like to attend the course, please pay through the Virginia Learning Center (VLC) soon using the email sent to you on the day you requested access to this course (self enrollment link is pasted below - this is the quickest way), or call me at 804-698-4375 before enrollment closes or is full (you can also cali Robin Merkle at 804-698-4052). We can accept credit card payment using Visa, MasterCard or Discover, and once you have paid we will authorize your enrollment for this class. If you or your business have already mailed a check, or will be soon, please also let us know and we will see if a seat can he reserved now, pending receipt of the check. A copy of the check, purchase order, requisition or approval | may be required, which can be scanned and emailed to our office.

If you have changed your mind and you no longer wish to attend, please simply reply to this email with that statement.

‘SELF ENROLLMENT Credit Card Online (Fastest Approval Method) - a secure third party payment page where you can enter

credit card (NO AMERICAN EXPRESS) details.

http://www.de tification/Payment.as|

If you have other staff at your organization who are interested in taking this course as well, please do not forward this email. Instead, have them first set up a profile in the DEQ Knowledge Center and request accass to this course. We cannot take their payment until this step has been completed. Virginia Learning

Cel id

Thank you,

Kim Seckman

Program Administrator, Office of Training Services

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srenoir ‘Werkepace Webal Print | Virginia Department of Environmental Quality 629 East Main Street Richmond, Virginia 23219 Direct Line: (804} 698-4375

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MONTHLY BANK BALANCES

December 31, 2016

Regular Account 4,224,076.51

Honaker Library Donations 4.93

IDA Debt Reduction 4.00

Employee Insurance 643,402.88

Employee Claims Account 4,000.00 | Knox Coal Insurance Fund 414.84

Russell Co. Housing Fund. 4,424.36 | School Textbook 48,092.04 ; Sheriff Domestic Violence 2,396.08

Sheriff Seized Assets “26,075.56

Sheriff Restitution. 12,304.05

Sheriff Forfeited Assets 110,584.99

Comm Attomey Forfeited Assets 31,142.05

Federal Comm Attorney Forfeited Assets 1,030.06

Sheriff Federal Forfeited Assets 18,469.36

Comm Attomey Fed Justice Forfeited Assets 115,340.80

Commonwealth Attorney Abanoned Property 500.00

Sheriff Federal Justice Forfeited Assets 17,834.24

SSI Recipients 21,838.15

First Sentinel Bank 12,145.87

Bank of Honaker 38,712.49

‘New Peoples Bank. 318,944.00

Certificates of Deposit General 49,575.00

‘Treasurer’s Money Market 3,476,992.89

Certificate of Deposit Library Donations 24,788.80 | Certificates of Deposit Knox Creek Ins. 240,027.19

Certificate of Deposit Employee Insurance 1,056,187.57 : Total Cash In Bank 10,493,305.71 | Cash In Office 4,600.00

Petty Cash 100.00

TOTAL CASH 10,495,005.74

DATE December 31, 2016 ACCOUNT DEBIT ‘CREDIT

‘Cash in Office 7,600.00 ‘Cash in Bank 70,493,305.71 Petty Cash 700.00 ‘General Fund 7 Ava 285.84 ‘Sheriff In State Trip 23,002.87 ‘Sheriff Dare Fund 100.00 Sheriff Seized Assets 26,075.56 ‘Sheriff Restitution 12,304.05 ‘Sheriff Forfeited Assets 710,584.99 ‘Comm Attorney Forfeited Assets 31,142.05 Federal Comm Atty Forfeit Assets 71,030.06 Honaker Library Donations 24,788.80 ‘Russell County Housing Fund 4,424.36 Sheriff Federal Forfeited Assets 18,469.36 Sheriff Domestic Violence 2,396.08 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 178,340.80 ‘Sheriff Fed Tustice Forfeited 17,834.24 Social Services (796,880.46) ‘Swva Asap 11,398.25 ‘Coal Road Improvement (1,343.37) CSA, (G46,315.16) ‘School Fund 723,440.25 ‘School Food (14,157.69) ‘School Textbook 5,092.04 Regional Adult Education 253,008.55 Litter Fund Trash Pickup (6,278.52) ‘Current Credit (0.79) ‘Current Debit 14.44 Title XX 17,321.05 ‘SSI Recipients 21,838.15 ‘Damage Stamp Fund 2,823.98 IDA Debt Reduction 1.00 Valley Heights 37,582.78 Dante Sewer 49,575.00 ‘Employee Health Insurance 7,609,590.45 ‘Knox Coal Insurance. 240,442.03 ‘Employee Insurance Claims 7,000.00 Taw Library 41,628.08 ‘Special Welfare 46,267.07 Housing Fund #2 7,500.00 Russell Co Health & Fitness 20,013.24 ‘Cannery (84,050.36) WIB 69,242.64 Total 710,495,006.74 10,495,005.74

December 8, 2016

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on December 8, 2016, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia,

MEMBERS PRESENT: Becki Joyce, Chairman Roger Sword, Vice Chairman Richard Lockridge Jarred Glass, Member Emie McFaddin, Member Carlton Blliott, Member Scott Gilmer, Member

ABSENT Mike Hincher, Member David Mullins, Member

STAFF: Katie Patton, Attorney

The Chairman called the meeting to order at 5:33P.M.

Secretary called the roll and recorded the roll call.

APPROVAL OF MINUTES Upon motion made by Scott Gilmer, second by Ernie McFaddin and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of November 10, 2016 meeting.

‘The Vote was:

Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer, Nay: None

Absent: M. Hincher, D. Mullins

Page 2 December 8, 2016

FINANCIAL REPORT Financial report was presented by Carlton Elliott

Upon motion made by Roger Sword, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of December 8, 2016 as presented.

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R, Lockridge, S. Gilmer,

Nay: None ‘Absent: M, Hincher, D, Mullins

ADJOURNMENT Upon motion made by Erie McFaddin, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to adjourn to reconvene at The Holiday Inn Express, Lebanon, VA.

The Vote was; Yea: R. Sword, J, Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer,

Nay: None Absent: M. Hincher, D. Mullins

RECONVENE The Chairman reconvened the meeting at 7:58PM at the Holiday Inn Express conference room,

COMMITTEE REPORT Richard Lockridge reported on the prospect committee meeting. Goals of the prospect committee and plans to implement these goals were discussed.

Becki Joyce reported Dr. Brown & Mr, Fletcher of Russel County Schools toured the Steel Fab facility. The school system wants to develop a curriculum to match the employment needs of Steel Fab.

Becki Joyce reported the Legislative Reception will be on January 26, 2017 in Richmond, Plans and meeting schedules were discussed for the event.

Ernie McFaddin reported an estimate for the automatic doors at the DSS facility would be $10,642.00.

Page 3 December &, 2016

Upon motion made by Emie McFaddin, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia to send a letter to DSS requesting the lease to be signed. Upon a signed lease, the IDA authorizes the installation of the automatic doors at a cost of $10,642.00

‘The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E, McFaddin, R, Lockridge, S. Gilmer, Nay: None

Absent: M. Hincher, D, Mullins

ADJOURNMENT Upon motion made by Richard Lockridge, second by Ernie McFaddin, and duly approved by the Industrial Development Authority of Russell County, Virginia setting the next regular monthly meeting for January 12, 2017 at 5:30 PM located in the Jefferson Room within the Higher Education Center, Lebanon, VA.

‘The Vote was:

Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, 8, Gilmer, Nay: None

Absent: M. Hincher, D. Mullins

Upon motion made by Scott Gilmer, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to adjourn this meeting at 10:22 PM.

‘The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer, Nay: None

Absent: M, Hincher, D, Mullins

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY Monthly Meeting of the Board of Directors

December 19, 2016

MEMBERS PRESENT MEMBERS ABSENT

Carter MeGtothtin Clifford Hess

Donnie Christian

‘Lamy McGlothlin

Steve Newbery

James Kiser

Harvey Hart

Visitor’s: Rita Baker and Danny Stanley with T&L

Meeting called to order by Carter McGlothlin at 6:15 pn. Prayer: Donnie Christian

Pledge of Allegiance: Steve Newberry

Minutes — November, 2016 reviewed by Board ~ Motion approved by Donnie Christian, second by Steve Newberry, Passed Yes-6 — No-0

Adjournment — Motion made by Carter MeGlothtin, second by Larry MeGlothlin at 7:25 pm

Finaneial Report: Financial Report given by Harvey Hart. Motion to approve by Clifford Hess, second by Donnie Christian - Motion passed Yes-6; No-0

Amendments to Agenda: Operations Acct Nov. 2016 Check #118791 18883 Environmental Waste Acct. [ Nov. 2016 Cheek#f [120 ~~ Ti

Long Term Debi Acct Nov. 2016 Check # 1103 REVIEWED:

CHECKS: — Given by Harvey Hart ~ Reviewed by Board

PROFIT AND LOSS: ~ Given by Harvey Hart ~ Reviewed by Board WATER LOSS: ~ Given by Harvey Hart ~ Reviewed by Board PAST DUE ACCT: ~ Reviewed by Board

PROJECT UPDATE:

Route 656 East Extension — Material received and project started Tunnel Hill ~ Laying 12-inch line for Honaker

I-Pearl Radio Read Meters ~ All bids in September 15, 2016

NEW PROJECTS: Waiting on funding: Fincastle

Route 603

Tank to Arrowhead Subdivision Russell County Trash Sites

NEW BUSINESS:

Donnie Christian made motion to open discussion about the Engineering company.

Carter McGlothlin made a motion, second by Donnie Christian to keep T&L in discussion. Carter MeGlothlin made motion, second by Stove Newberry to keep T & L as Engineering company. Motion passed Yes-5; No-0, Donnie Christian abstained

OLD BUSINESS:

Next Board meeting January 16, 2017 6:00 p m~ Lebanon office

Carter MeGlothlin: Chairman RCPSA.

DECEMBER 12, 2016

‘A regular monthly meeting of the Castlewood Water & Sewage Authority Board of Directors was held at the Castlewood Water Authority Building in St Paul, Virginia on Monday, December 12, 2016,

PRESENT: ABSENT: Darrell Johnson, Chairman Darrell Puckett, Member

James Kiser, Member

Bill Wampler, Member

Gary Dotson, Member

Brad Patton, Member

Roy Markham, Executive Director Stephen Mullins, Counsel

Angela Church

Mike Owens

Crossroads

Called to order by Darrell Johnson, Chairman @ 6:00 P.M. Roy Markham led the prayer, Darrell Johnson followed with the Pledge of Allegiance.

APPROVAI. OF BOARD MEETING AGENDA Motion Motion by Darrell Puckett, member, and second by, James Kiser, member and duly approved by all Board of Directors to approve the agenda for the meeting of December 12, 2016. ‘AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton. WAY: None

PUBLIC COMMENTS

Pam Combs of Combs Road off of Back Valley Road wanted to know if there were any updates on getting water at her residence, She was told that the project would need a pump station and it was pending for funding.

‘George Jacobs requested the authority give him a free water tap connection, because there is a water meter on his property that belongs to his neighbor’s meter. He was told that we could not do that, but we could provide him some funding agencies that could possibly help him with the water connection.

CROSSROADS 1, Service Meters/Master Meters/SCADA - Approximately 1400 new service meters have been installed to date out of approximately 1800, Contractor for the telemetry portion has been working on the scada system. We met with the property owner for final locations of the tower on Copper Ridge east. 2, Dante to St. Paul Sewer- DEQ conference call tomorrow to provide a project update. VMRC JPA permit application has been completed and received, Information for the railroad permit has been forwarded to subconsultant. We have preliminary plans for the force main line from Dante to St, Paul to be submitted this week along with the PER amendment to DEQ. 3. Castlewood Sewer (Westview) - Redesign complete, contacted all property owners regarding needed easements, Stephen finalized easement preparation, Rural Development has indicated we need to be complete with construction by March 2017. Expect to advertise the end December, RD has approved a2 week advertisement period, 4. Castlewood Sewer (Phase 1B) - Meeting held with the Russell County Administrator and Board of Supervisors, VDH, RD and DEQ to discuss the current ordinance and enforcement policy. Outcome of that meeting appears that the Board of Supervisors will amend and strengthen their current connection ordinance. Board of Supervisors took action at their last board meeting on the sewer portion, water put on hold till next month. We still plan to target the areas in Couch’s Bottom, Greystone and Memorial Drive in the next couple months for interest.

APPROVAL OF ACCOUNTS RECEIVEABLE Motion Motion made by Bill Wampler, member, and second by Darrell Puckett, member, and duly approved by all Board of Directors to approve accounts receivable for November 2016. AYE: Darrell Jobnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton. NAY: None

ADJOURN ‘The meeting was adjourned at 7:49 p.m. Motion made by Bill Wampler, member and second by James Kiser member to adjourn and duly approved by all board members.

AYE: Darrell johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton. NAY: None

Darrell Jolinson,

Dom ager

Gary Dotson, Secretary /Treasurer

MINUTES Russell County Tourism Committee January 17, 2017 Vincent’s Vineyard

‘Members present: Alice Meade, Ann Monk, Betsy Gilmer, Patsy Phillips, Susan Hilton, Kim Short, Jeff Hess, Kathy Stewart, Jim Lyttle, Donna Meade, Jackie Hubbard

Guests: Angie Carpenter, Amy Phillips, Misty Young, Michelle Workman, Andrew Crawford, Chris Taylor

Meeting called to order by Alice Meade

Motion to approve agenda by Betsy Gilmer, second Jim Lyttle, motion passed

Program: Stone Mountain ry, Lebanon VA

Owners Chris Taylor & Andrew Crawford

= Producing locally and selling in ABC stores under the name of Virginia Heritage

= 2 products, one is a 100 proof unaged rye, the second is an 80 proof honey rye

~ Sourcing products locally, including Jim Lyttle’s honey

Paperwork submitted to sell in W VA ABC stores
Goals moving forward include expanding production capabilities, adding different flavors, getting product into East Tennessee, and opening a store / tasting area in the current location
Russell County’s current laws regarding alcohol sales are prohibitive to expansion

‘Motion by Jess Hess to approve December 2016 minutes, second Donna Meade, motion passed

Kim Short gave update on Russell County brochure. The brochures have been approved and sent to the printer. Finished product to be in hand by January 25".

Officers Election Results:

Chairperson — Alice Meade
Vice Chair Jim Lyttle

~ Secretary — Jennifer Chumbley

‘Sub Committee Appointments:

By Laws Committee: Kim Short, Betsy Gilmer, Jim Lyttle

LOVEworks Unveiling Committee:

Michelle Workman, Kim Short

Next meeting scheduled for February 21, 2017 at 11:30 AM at Vincent’s

Meeting adjourned

MINUTES.

Russell County Tourism Committee Regular Monthly Meeting November 15, 2016 @ 11:30 AM Vincent’s Vineyard

Members Present: Alice Meade, Kim Short, Betsy Gilmer, Jackie Hubbard, Jennifer Chumbley, Donna Meade, Jim Lyttle

Guests: Craig Widner

Ex-Officio:

Meeting called to order by Alice Meade No business was conducted due to members absent, no quorum.

Betsy Gilmer, Jackie Hubbard and Donna Meade spoke about the brochure ideas. The brochure design will include a map of the county, suggestions were made on how to develop a map, with the Russell County Sheriff’s Department being a possible solution. The brochure subcommittee will continue to meet to further develop the brochure. Grant funding provided by a Marketing Leverage Program could be available, if submitted by November 30, 2016. Pictures, logos, map, and content will be needed to complete the brochure template, and ads will not be sold on this round of brochure printing. Distribution of the brochures will need to be discussed, with Print Distribution Services Center LLC being an option.

Jim Lyttle gave a report on the Mendota Fire Tower Clean-up. On October 15, 2016 several volunteers, including the Upper Tennessee River Roundtable, Southwest Virginia Beautiful, Carol Doss, Jim Lyttle, and William White worked together to clean up the area, recovering thirty bags of trash along with drug paraphilia. The graffiti on the rocks was too high to clean and will require extra support to accomplish. A spring cleanup will be scheduled in March or April 2017, to clean the graffiti from the rocks. Security and options to keep the area clean will need to be discussed.

Donna Meade spoke about possible fundraisers ideas in 2017 by the Health Coalition, Kim Short spoke about the HOA Website and the description on this site for Russell County. Jennifer

‘Chumbley will work on writing a new description from a tourism perspective to present to the committee for approval.

Betsy Gilmer spoke about the progress on the LOVE sign and possible grant funding to pay for the sign.

Meeting Adjourned.

Next regular meeting date is December 13, 2016 at Vincent’s Vineyard beginning at 11:

Russell County Planning Commissi

December 19, 2016

The Russell County Planning Commission met on Monday, December 19, 2016 in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present Jack Compton Don Cross Harry Ferguson John Mason Charlie Edmonds Kevin Tiller Esq.

Chmn. Kirby Meadows Mark A. Mitchell Andy Smith

Vice Ch. Greg Stoots Roger Sword

Wayne Young

Chairman Meadows called the meeting to order at 6:31 p. m. Invocation and Pledge of Allegiance given. Agenda approved. Motion by Roger Sword, seconded by Greg Stoots.

November meeting minutes approved. Motion by Jack Compton, seconded by Andy Smith.

New Business

Discussion of procedure for Plats at Assessors Office County Report on Motor Grader

New Trash Report

Discussion about proposed Cattle Market

Review of Plats See attached.

Reviewed of 11/22/2016 — 12/19/2016 transactions.

Other Business Invite Community Work Program Coordinator to present at meeting.

Chairman Meadows gave gifts to all members.

Meeting adjourned. Motion by Wayne Young, seconded by Andy Smith.

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary

November 22, 2016 — December 19, 2016

. Kester Kennedy 2.05 and .50 on Route 614Crossroads, family.

Holland Kennedy added two tracts for new total of .50 Route 663 Rocky

Fork Road, family.

. Steven Ray to Fay Ray 3.51 added to 18.38 for new total 21.89 Route 651 Lewis Creek, adjoining.

. Claude Boardwine 3 tracts 17.754, .315 and .261 Route 619 Corn Valley, survey only.

. David England to Jimmy Richardson Route 633 Clarks Valley combined 3 tracts 128.395.

. Partition 27.01 to Amber Jones and 52.92 to Bobby Osborne Route 628, Boody Road.

. Leonard Companies tract 1— 62.776 and tract 2 - 10 acres Road Frontage Route 19, Hansonville.

Russell County Planning Commission

January 16, 2017

The Russell County Planning Commission met on Monday, January 16, 2017, in the lobby of the Board of Supervisors’ Meeting Room at the Russell County Government Center, 133 Highland Dr. Lebanon VA.

Members Present Members Absent Others Present Jack Compton Don Cross Harry Ferguson Charlie Edmonds Wayne Young Kevin Tiller Esq. John Mason

Chmn. Kirby Meadows Mark A. Mitchell Andy Smith

Vice Ch. Greg Stoots

Roger Sword

Chairman Meadows called the meeting to order at 6:30 p. m. Invocation and Pledge of Allegiance given.

Agenda approved. Motion by Charlie Edmonds, seconded by Jack Compton.

December meeting minutes approved. Motion by Andy Smith, seconded by Roger

Sword.

New Business Discussion about Economic Interest paperwork.

Missy Carter, Community Work Program Coordinator, made informative presentation about Community Work Program.

Review of Plats

Della Mae Hess Plat, family exemption, three heirs obtain approximately 16 acres each,

Reviewed of 12/20/2016 — 01/16/2017 transactions.

Other Business

Discussion about BVU OptiNet merger.

Meeting adjourned. Motion by Charlie Edmonds, seconded by John Mason.

Kirby Meadows, Chairman

Attest:

Mark A. Mitchell, Secretary

December 20, 2016 — January 16, 2017

. James Ratliff survey of lots 44 thru 48, Johnson Street, Castlewood.

Danny McClure 36.86 and 47.65, Hankins Lane off of Mountain Road.

. Randy Williams .50 added to 2 acres for new total of 2.20, family exempt, Stonebruise. . Richard Wallace to Gregory Shepard 28 acres and .343 on its own deed,

Chestnut Ridge, Route 652. . Sarah Taylor and Laura Buchanan to Rodney Brown 33 acres and 9.3 fora new total of 42.03 on 20 ft. right of way, Belfast.

RUSSELL COUNTY CONFERENCE CENTER

January 4, 2017

The following is a fist of the Russell County Conference Center events for the month of January.

Date

onout7

O103/17-01/12117

ona

O17

120/17

New Year’s Eve Party WE CARE (Steve Breeding)

Carpet Repair

‘Sophie’s Birthday Party Amy Smith

VA Gas and Oil

Meglothlin/Groley Rehearsal Dinner

Event Type

Community Event

Individual Event

Individual

Event

Individual Event

ovstii7 i Farm Bureau Cuba Porter

Individual Event

(Total: $1,040.00)

$100 Final Total = $940.00

ase Russell County Health & Fitness

a Salés i Sales Month to Date * L$ 2,114.73 | $ 2,207.00 | $2,887.19 | $ 3,542.35 | $2,039[$ 2,542.64 $ 3,423.00

a ‘ Payroll ‘ ; i

Instructor / Trainer Payrol L__s1359[ $1,226 | $1661[ $2,143] $1,625 | $1,455 [$ 1,405.00

Reporting from 12/29/2016 - 1/30/2017

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT THE BONANZA RESTURANT IN LEBANON VA. ON JANUARY 10™ 2017

MEMBERS PRESENT:

EUGENE FERGUSON HENRYSTINSON BARBARACOX — EMORY ALTIZER GARY DOTSON TONY MAXFIELD BILLROBINSON = MIKEOQINN = MIKE MUSICK JEFF BUCHANAN GUARD RAILS

*GUARD RAILS THROUGHTOUT THE COUNTY–—-EMERGENCY AREA’S BEING REPAIRED FIRST

*RT. 613 WARNING SIGNS TO BE INSTALLED PAST OAK GROVE SCHOOL ON CREEK SIDE PER VDOT NOT ENOUGH ROOM TO INSTALL GUARD RAILS

*DANTE AT BUNCH TOWN WARNING SIGNS TO BE INSTALLED ALONG CONCRETE WALL NOT ENOUGH ROOM TO INSTALL GUARD RAILS

“RT. 606/678 AT THE NEW BRIDGE NEED GUARD RAILS INSTALLED ESPECIALLY ON THE UPPER END

*RT. 622 REQUEST GUARD RAIL IN SEVERAL PLACES

*MOLLS CR. JUST OFF 71S ENTERANCE TO MOLLS CR. FOR APPROXIMATELY 400 FT.NEEDS

FILLED AND MARKERS INSTALLED

SHOULDER REPAIR AND POT HOLES

*ALTIZER DRIVE NEEDS PATCHED TO THE VDOT RIGHT OF WAY

*RT. 58 WEST BOUND AT THE CASTLEWOOD RED LIGHT ROAD HOOVED UP

*RT. 645 POT HOLE PATCHES HAVE BEEN TORN OUT

RT.683 AT TROUT POND POT HOLE HAS BEEN PAVED BUT WAS LEFT HIGH. THIS SPOT NEEDS TO BE SMOOTHED OUT

*Rt. 65 SOUTH APPROXIMATELY 30FT BEFORE THE BUFFALO INTERSECTION THERE IS A DIP RUNNING ACROSS THE HIGHWAY THAT NEEDS SMOOTHED OUT. THE SOUTH BOUND LANE IS THE WORSE

*HORTON RIDGE SEVERAL POT HOLES

*RT. 678 UPPER COPPER CREEK NEEDS GRADED AND LARGER GRAVEL

RT. 19 AT SOUL HARBOR CHURCH PAVEMENT SUNK DOWN
RT. 80 TOP OF HILL FROM RT. 67 INTERSECTION ROAD SUNK DOWN

*RT.622 SEVERAL POT HOLES

*RT. 669 AT N71 INTERSECTION LARGE HOLE IN ROAD NEEDS A LOAD OF STONE

*RT. 605 PORTER HOLLOW SEVERAL POT HOLES

*RT.683 SEVERAL POT HOLES NEAR CANNERY

*RT. 63 SOUTH BOUND LANE NEAR HANGING ROCK POT HOLES ON THE INSIDE OF CURVE NEAR BRADLEYS

*RT.846 MARVIN HESS NEEDS GRAVEL

SCHOOL BUS SAFETY AND OTHER CONCERNS

*JOHN SIMS HILL NEEDS LINES PAINTED

*RT. 67 UPPER END NEEDS LINES PAINTED

*RT. 623 BOSTIC HOLLOW OFF MILLER CR. NEEDS GRAVEL WHERE SCHOOL BUS TURNS

*RT.662 SPRING CITY NEAR INTERSECTION 749 A GARAGE HAS BEEN BUILT INA

CURVE CAUSING A SITE PROBLEM DAY OR NIGHT SIGNS NEED TO BE INSTALLED

*RT. 740 NEEDS CENTER OF HIGHWAY STRIPPED TO GLADE HOLLOW

*RT. 645 WATER CROSSING ROAD UNDER CUTTING PAVEMENT

*RT. 633 HARTS VALLEY ROAD NEEDS SCHOOL BUS SIGN IN THE BLIND CURVE

*RT. 19 CROSS OVER LOOSE GRAVEL NEEDS CLEANED UP AND PAVED

ITEMS REPORTED FIXED

*RT. 603 POT HOLE REPAIRED NEAR DENNISON CHAPEL CHURCH

*CLEVELAND CHURCH HOUSE HILL POT HOLES FIXED

*RT. 671 FLATS CIRCLE HOLE IN ROAD BELOW LOG HOUSE REPAIRED

*RT 676 CLINCH MTN. ROAD SEVERAL POT HOLES REPAIRED

*RT. 622 ART DRAWN ON HIGHWAY HAS BEEN COVERED UP

*DANTE BRIDGE AT BUNCHTOWN VERY BUMPY HAS BEEN PAVED

RT. 58 WEST BOUND SCHOOL BUS SIGN ----DOES NOT WARRANT PER BRISTOL VDOT

NEXT MEETING WILL BE FEBRUARY 14™ 2017. WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADS SAFE AND FOR OUR GUEST PARTICAPTION. SAFETY MATTERS!!: PREPARED BY GARY DOTSON

(Cannery Report FY 2016/2017 l

Castlewood

Month ‘Amount Resident | Cans Used Glass. Nonresident | Cans Used Glass

July 543.95 361.45 860 214 182.50 243 36

August 1,854.60 1,294.70 2346 1167 559.90 204, 962

September 1,202.00 450.90 222 1293 751.10 180 1693

JOctober 598,25 0 1170

November 1,247.60 274.70 142 797 972.90 334 966

alulajalola|

$ $ $ 1,085.75 | § 487.50 578 1729 $ $

December 781.15 368.25 306 200 412.90 19 1130

26.40 184

vlalalalalalo

January

[Total $6,741.45 [$ 3,237.50 AAza 5584 $ 3,477.55 977 5957

Honaker

Month ‘Amount Resident | Cans Used Glass Nonresident | Cans Used Glass

July 4,050.80 871.45 1889 169 179.35 156 119

[August 2,125.60 1,552.40 3074 1188 573.20 533 225

September 1,425.35 1,170.85 1114 698 254.50 197 80

JOctober 945.00 393.65 380 743, 551.35 14 1328

November

alana}

1,032.65 868.65 ‘478 479 164,00 0 459

alulvfololo vl afalal ofa!

December 440.15 440.15 103 1161

[Total $7,019.55 [$ 5,297.15 7035 4438 $1,722.40 900 2214

Total Castlewood & Honaker

$13,761.001$ 8,570.05] 11,459 10,022 [$5,199.95 1877 8168

Total Gans Used: 13,336 Total Glass Jars Used: 18,190

(Castlewood Cannery

January

2017

Date

Resident

‘Amount

Pints

Quarts

Gallons | Glass

Nonresident] Amount

Pints

‘Quarts

Gallons

Glass

dan. 14

Osborne

$_3.90

Holbrook

$14.70

[Osborne

$2.40

Lane

§ 5.40

Date

Resident

‘Amount

Pints

Quarts

ons | Glass

Nonresident) Amount

Pints

Quarts

Gallons

Glass

[Totals

$26.40

184

             BENEFITS AND VALUE TO RUSSELL COUNTY 

                                                                         2016 TOTALS

JAIL COST SAVINGS

BENEFITS

Community Work Program Jail Savings $70, 667.52

(2,629 days x $26.88 per day)

Community Work Program Labor for County $73,921.00

(10,196 hours x $7.25 per hour)

2016 CWP fees paid ($25 per month) $1,095.00

Drug Court Jail Savings $93,112.32

(3,464 days x $26.88 per day)

Drug Court Labor for County $11,157.75

(1,539 hours x $7.25 per hour)

$163,779.84 $86,173.75

Total Savings and Benefits to Russell County $249,953.59

       Drug Court totals are from January 1, 2016-December 31, 2016 

       Community Work Program totals are from August 1, 2016-December 31, 2016

The two CWP workers in this photo have cleaned over 18 miles of river banks from Old Castlewood to Burton’s Ford, as well as cleaning the river bed. Over 600 tires, 500 large bags of small items and approximately 1,000 pounds of larger items have been removed from the river. Frank Kilgore has trained the workers for this work, and we plan to expand this project in the spring and have a crew cleaning the entire river. We will use the trained CWP workers to teach additional

workers how to complete this task!

RUSSELL COUNTY

COMMUNITY WORK PROGRAM

QUARTERLY REPORT

JANUARY 16, 2017

Photo: CWP workers with Worksite Supervisor, Frank Kilgore and PC Carter

JANUARY 16, 2017 RUSSELL COUNTY i. | COMMUNITY WORK PROGRAM QUARTERLY REPORT

Pins CHP wa wih Wo Sur nko nt Pca |

BENEFITS AND VALUE TO RUSSELL COUNTY

2016 TOTALS JAIL COST SAVINGS | BENEFITS Community Work Program Jail Savings $70, 667.52 (2,629 days x $26.88 per day) Community Work Program Labor for County $73,921.00 (10,196 hours x $7.25 per hour) 2016 CWP fees paid ($25 per month) $1,095.00 Drug Court Jail Savings $93,112.32 (3.464 days x $26.88 per day) Drug Court Labor for County $11,157.75 (1,539 hours x $7.25 per hour) $163,779.84 $86,173.75 Total Savings and Benefits to Russell County $249,953.59

Drug Court totals are from January 1, 2016-December 31, 2016 Community Work Program totals are from August 1, 2016-December 31, 2016

Russell County Sheriff’s Office Litter Pick-Up Program On August 1, 2016, the CWP teamed up with the RCSO to do our part in keeping Russell County’s highways clean. This was nothing new for RCSO, but it was a huge leap of faith to change how they were doing things and work with our participants. No one knew how things were going to work out, but this has proven to be a great advantage for the CWP. We feel that having daily presence by the Deputies working with our work crews, is a huge part of our success thus far. The CWP workers have picked up 9,998 bags of litter, walking 407.3 miles of highway, from
August 1 – December 31. We are PROUD to be a part of the RCSO Litter Pick-Up Program and appreciated the continued support from the Sheriff’s Office!

Some of our recent CWP Projects:

 Removed/installed new flooring at the Russell County Conference Center

 Completed major painting project for the Historical Society, painting the old courthouse, house and museum

 Completed several painting projects at SVCC

 Assisted with the construction of the new welcome sign

 Currently building display cases at St. Paul Regional Museum

 Completed a clean-up project at The Pinnacle Natural Area Preserve

 Renovations in Commonwealth’s Attorney’s Office

 Provided landscaping services for the Russell County Library

 Assisting in cleaning of County Offices and Courthouse

 Completed several painting projects at the Russell County Library

 Continued cleanups at the County Convenience Stations and Landfill

Members of the Russell County Drug Court Team traveled to

Galena, Missouri, to participate in the National Drug Court Institute’s

Mentor Court Program. This is the first phase of NDCI’s Operational

Tune-Up Training that our team will be hosting this spring, at no cost

to the County. This training will assist the Drug Court Team in

staying up to date with the most effective procedures for operations.

Our Drug Court Program saved Russell County $93,112.32 in jail

costs during 2016, while guiding participants to live sober, productive

lives. This year, our Drug Court Team provided services to 22 drug

addicted probationers, who would have otherwise been

incarcerated. These 22 participants have a total of 32 children,

whose lives are all directly affected by our Drug Court Program.

For more information, please contact:

Missy R. Carter Program Coordinator 889-8158 or 254-1420

[email protected]

          RUSSELL COUNTY DRUG COURT

“The Russell County Community Work Program has been a huge

success because of the cooperation of multiple agencies.
The Board of Supervisors had the foresight to invest in this program.
The Commonwealth’s Attorney’s Office was willing to consider new

alternatives, and the Sheriff’s Office and probation have been

key players. It is a great example of how we solve problems in

Russell County.”

The Honorable Michael L. Moore Russell County Circuit Court Judge

mailto:[email protected] Russell County Sheriff’s Office Litter Pick-Up Program On August 1, 2016, the CWP teamed up with the RCSO to do our part in keeping Russell County’s highways clean. This was nothing new for RCSO, but it was a huge leap of faith to change how they were doing things and work with our participants. No one knew how things were going to work out, but this has proven to be a great advantage for the CWP. We feel that having daily presence by the Deputies working with our work crews, is a huge part of our success thus far. The CWP workers have picked up 9,998 bags of litter, walking 407.3 miles of highway, from August 1 - December 31. We are PROUD to be a part of the RCSO Litter Pick-Up Program and appreciated the continued support from the Sheriffs Office!

Some of our recent CWP Project

Removedtinstalled new flooring at the Russell County Conference Center
Completed major painting project for the Historical Society, painting the old courthouse, house and museum

Completed several painting projects at SVCC

Assisted with the construction of the new welcome sign

Currently building display cases at St. Paul Regional Museum

Completed a clean-up project at The Pinnacle Natural Area Preserve

Renovations in Commonwealth’s Attorney’s Office

Provided landscaping services for the Russell County Library

Assisting in cleaning of County Offices and Courthouse

Completed several painting projects at the Russell County Library

Continued cleanups at the County Convenience Stations and Landfill

RUSSELL COUNTY DRUG COURT

Members of the Russell County Drug Court Team traveled to Galena, Missouri, to participate in the National Drug Court Institute’s Mentor Court Program. This is the first phase of NDCI’s Operational Tune-Up Training that our team will be hosting this spring, at no cost to the County. This training will assist the Drug Court Team in staying up to date with the most effective procedures for operations. Our Drug Court Program saved Russell County $93,112.32 in jail costs during 2016, while guiding participants to live sober, productive

to 22 drug

lives. This year, our Drug Court Team provided services addicted probationers, who would have otherwise been incarcerated. These 22 participants have a total of 32 children

whose lives are all directly affected by our Drug Court Program

comsaunry |

the Russell County Community Work Program has been a hugé success because of the cooperation of multiple agen The Board of Supervisors had the foresight to invest in this program. The Commonwealth’s Attorney’s Office was willing to consider ne alternatives, and the Sheriff’s Office and probation have been key players. It is a great example of how we solve problems in Russell County

hael L. Moore urt Judge

The Honorable

Missy R. Carter Program Coordinator 889-8158 or 254-1420

RUSSELL COLMTY

G E T Y O U R T A X E S D O N E F O R F R E E !

IRS-certified volunteers will help you receive the maximum tax refund

and help determine if you are eligible for the earned income tax credit.

If you or your family earned less than $54,000 in 2016, you may qualify

for this free service.

A V A I L A B L E J A N U A R Y 2 8 - A P R I L 1 5 , 2 0 1 7

Free Tax Preparation

Free e-Fil ing

Free Printed Copy

Please bring the following items: Photo ID. For married fi l ing joint, both spouses

must be present

Social Security cards or Taxpayer

Identif ication Number (ITIN)

All income statements: W-2, W-P, W-2G &

1099, etc. for you and all dependents

Voided check for direct deposit

Expense documents: dependent care,

education-related expenses, home mortgage

interest payments

Total paid to daycare provider and their tax ID

number

Proof of health insurance coverage, i .e. form

1095A, insurance card, Medicare or Medicaid

card

A copy of last year 's tax return

Location

SWCC Lebanon Center for

Education and Training

141 Highland Drive

Lebanon, VA 24641

Tuesdays 10 a.m.- 2 p.m.

GET YOUR TAXES DONE FOR FREE!

IRS-certified volunteers will help you receive the maximum tax refund

and help determine if you are eligible for the earned income tax credit.

If you or your family earned less than $54,000 in 2016, you may qualify for this free service.

4 || A Free Tax Preparation 4 | J Free Printed Copy AVAILABLE JANUARY 28 - APRIL 15, 2017 Please bring the following items:

Photo ID. For married filing joint, both spouses Location ‘must be present

Social Security cards or Taxpayer

Identification Number (ITIN) SWCC Lebanon Center for All income statements: W-2, W-P, W-26 & Education and Training 1099, ete. for you and all dependents 141 Highland Drive

Voided check for direct deposit Expense documents: dependent care,

Lebanon, VA 24641 Tuesdays 10 a.m.- 2 p.m.

education-related expenses, home mortgage interest payments

Total paid to daycare provider and their tax ID number

Proof of health insurance coverage, ie. form 1095A, insurance card, Medicare or Medicaid card

‘A copy of last year’s tax return

Vga CASH

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