2017-01-03 18 00-Russell BOS-Regular Meeting-Packet

2017-01-03 18 00-Russell BOS-Regular Meeting-Packet

Document Date: January 3, 2017 Document: 2017-01-03_18_00-Russell_BOS-Regular_Meeting-Packet.pdf

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Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING

AGENDA – JANUARY 3, 2017

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER – Clerk of the Board

ROLL CALL – Clerk of the Board

INVOCATION – Pastor Randy Cross – Mill Creek Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PUBLIC HEARING

RC Water Ordinance

ORGANIZATIONAL MEETING

Election of Chairman
Election of Vice-Chairman
Appointment of Clerk of Board and Deputy Clerk
Appointment of Emergency Management Director and Assistant Director
Appointment of the BOS Budget/Finance Committee
Adoption of Robert’s Rules of Order

Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017

RUSSELL COUNTY

BOARD OF SUPERVISOR’S MEETING AGENDA - JANUARY 3, 2017

Board Room Regular Meeting 6:00 PM

Russell County Governmental Center Lebanon, Virginia 24266

CALL TO ORDER - Clerk of the Board

ROLL CALL - Clerk of the Board

INVOCATION - Pastor Randy Cross — Mill Creek Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

APPROVAL OF AGENDA

PUBLIC HEARING

RC Water Ordinance

ORGANIZATIONAL MEETING

Election of Chairman

Election of Vice-Chairman

Appointment of Clerk of Board and Deputy Clerk

Appointment of Emergency Management Director and Assistant Director Appointment of the BOS Budget/Finance Committee

Adoption of Robert’s Rules of Order

Russell County Page 1

Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017

Russell County Page 2

2017 Board of Supervisors Regular Meeting Schedule

PRESENTATIONS (Limited to 5 minutes)

NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the
following meeting of the Russell County Board of Supervisors………………B-1

a. Unapproved minutes of December 7, 2016 b. Unapproved minutes of December 13, 2016 c. Unapproved minutes of December 26, 2016

Approval of Expenditures. Consider approval of expenditures presented

for payment………………………………………………………………………………B-2

Approval of 2017 Authorized Payments. Authorization of the list of routine monthly payments for delegated authorization……………….…………B-3 .

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes)

CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

Adoption of By-Laws of Russell County…………………………………………….C-1

COUNTY ADMINISTRATOR REPORTS AND REQUESTS

REPORTS

2017 Richmond Legislative Meeting …………………………………………………D-1
RC Animal Shelter VDACS Inspection……………………………………………….D-2

REQUESTS

Authorization of 2017 Budget Meeting Schedule……………………….…………D-3
Authorization of VDOT Resolution for Speed Limit Reduction on Rte. 82……D-4
Authorization of Appointment of Lonzo Lester, Financial Agent for
Workforce Investment Board (WIB), and Vicki Porter, Alternate

MATTERS PRESENTED BY THE BOARD

Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017 7. 2017 Board of Supervisors Regular Meeting Schedule PRESENTATIONS (Limited to 5 minutes) NEW BUSINESS

Approval of Minutes. Consider approval of the minutes of the following meeting of the Russell County Board of Supervisors.

a. Unapproved minutes of December 7, 2016 b. Unapproved minutes of December 13, 2016 c. Unapproved minutes of December 26, 2016

Approval of Expenditures. Consider approval of expenditures presented for payment…
Approval of 2017 Authorized Payments. Authorization of the list of routine monthly payments for delegated authorization.

CITIZEN’S COMMENT PERIOD (Limited to 3 minutes) CONSTITUTIONAL OFFICER REPORTS AND REQUESTS

COUNTY ATTORNEY REPORTS AND REQUESTS

Adoption of By-Laws of Russell County. COUNTY ADMINISTRATOR REPORTS AND REQUESTS REPORTS

2017 Richmond Legislative Meeting …
RC Animal Shelter VDACS Inspection…

REQUESTS

Authorization of 2017 Budget Meeting Schedule…
Authorization of VDOT Resolution for Speed Limit Reduction on Rte. 82…! D-4
Authorization of Appointment of Lonzo Lester, Financial Agent for Workforce Investment Board (WIB), and Vicki Porter, Alternate

MATTERS PRESENTED BY THE BOARD

Russell County Page 2

Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017

Russell County Page 3

ADJOURNMENT

COUNTY AGENCY / BOARD REPORTS:

 Treasurer’s Report ………………………………………………………………………E

 RC IDA …………………………………………………………………………………….F

 RC PSA …………………………………………………………………………………… G

 Castlewood W&S …………………………………………………………………………H

 RC Tourism…………………………………………………………………………………I

 RC Planning Commission ………………………………………………………………J

 Conference Center………………………………………………………………………K

 RC Fitness Center……………………………………………………………………….L

 RC Transportation & Safety……………………………………………………………M

 RC Cannery Reports…………………………………………………………………….N

Agenda Board of Supervisors January 3, 2017 Amended 1/3/2017

ADJOURNMENT COUNTY AGENCY / BOARD REPORTS:

Treasurer’s Report. RC IDA. RC PSA Castlewood W&S RC Tourism… RC Planning Commission . Conference Center. RC Fitness Cente! RC Transportation & Safety. RC Cannery Reports…

Russell County Page 3

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Item

137 Highland Drive Presenters - Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Public Hearing

RC Water Ordinance

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

 RC Water Ordinance

Board of Supervisors Action Item 137 Highland Drive Presenters - Chairman Lebanon, VA 24266

413/17_6:00 PM

Public Hearing

RC Water Ordinance Staff Recommendation: Board Discretion. Suggested Motion: Motion Required.

ATTACHMENTS:

RC Water Ordinance

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

WATER

SECTION 1 – IN GENERAL

A. Definitions.

For the purposes of this chapter, the following words and phrases shall have

the meanings respectively ascribed to them by this section:

Applicant. The individual, group of individuals, partnership, firm,

association, institution, corporation, political subdivision or agency making

application for the establishment of a new water system or expansion of an

existing water system.

Complex. More than three single family dwelling units.

Connection. A tap into the water distribution main for the purpose of

supplying water to a potential user.

Connection fee. A charge payable to the county or authorized

representative for connection to a county water system.

Connector. The person connecting or connected to a water system.

Housing development or complex. Includes but is not limited to multi-

family units, apartments and mobile home sites.

Multi-family units. Two (2) or more single family units in one structure.

Potable water. Water which does not contain pollution, contamination,

excessive minerals or infection, and is considered satisfactory for domestic

consumption.

Single family residential unit. A group of rooms, including cooking

accommodations, occupied as a single housekeeping unit.

Supply. Water from subsurface and surface sources, or water from the

extension of an existing water system.

Utility director means the County Administrator or his designee that is

authorized to enforce its water and sewer rules and regulations, and the

provisions of the sewer use standards.

Water main. A conduit used for the purpose of conveying water from a

supply to a point where an individual user may make connection for service

or to a dead end.

Water system. All well lots, wells or other supply, pumping stations,

treatment plants, water mains and storage facilities, valves, fire hydrants,

and all other appurtenances, excluding the private individual water service

lines from the property side of the water meter to its destination.

WATER SECTION 1 —IN GENERAL

A. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section:

Applicant. The individual, group of individuals, partnership, firm, association, institution, corporation, political subdivision or agency making application for the establishment of a new water system or expansion of an existing water system.

Complex. More than three single family dwelling units.

Connection. A tap into the water distribution main for the purpose of supplying water to a potential user.

Connection fee. A charge payable to the county or authorized representative for connection to a county water system.

Connector. The person connecting or connected to a water system.

Housing development or complex. Includes but is not limited to multi- family units, apartments and mobile home sites.

Multi-family units. Two (2) or more single family units in one structure.

Potable water. Water which does not contain pollution, contamination, excessive minerals or infection, and is considered satisfactory for domestic consumption.

Single family residential unit. A group of rooms, including cooking accommodations, occupied as a single housekeeping unit.

Supply. Water from subsurface and surface sources, or water from the extension of an existing water system.

Utility director means the County Administrator or his designee that is authorized to enforce its water and sewer rules and regulations, and the provisions of the sewer use standards.

Water main. A conduit used for the purpose of conveying water froma supply to a point where an individual user may make connection for service or to a dead end.

Water system. All well lots, wells or other supply, pumping stations, treatment plants, water mains and storage facilities, valves, fire hydrants, and all other appurtenances, excluding the private individual water service lines from the property side of the water meter to its destination.

B. Penalties.

Any person violating any provision of this chapter shall be guilty of a

misdemeanor and may be punished by a fine of not less than twenty-five

dollars ($25.00) nor more than five hundred dollars ($500.00) or by

imprisonment in jail for not less than thirty (30) days nor more than six (6)

months, or by both, and each day of violation shall be a separate offense.

The county may apply to an appropriate court for an injunction or other legal

process to prevent or stop any practice in violation of this chapter.

SECTION 2 – WATER SYSTEMS

A. Generally.

No applicant shall supply water in the County until the water system

has been approved by the director. Should any water system be

disapproved by the director, written notice of the reasons therefor

shall be given to the applicant. If no action is taken within ninety (90)

days from the date the application is filed with the County, then such

application shall be deemed to be approved.

Where an applicant has previously established a water system and

proposes to expand such system in the county, the applicant shall,

prior to approval, agree to either:

a. Where an existing supply exists, sell water to the County for

a specified rate; convey to the County the new system,

exclusive of any supply or storage facility together with

appurtenant real estate, at no cost to the County; convey at

the cost of construction the expanded supply and storage

facility together with the appurtenant real estate and pay a

connection fee in accordance with the schedule of current

charges for initial water connections; or

b. Where a new supply is to be developed, build and convey to

the County at no cost, the complete internal distribution

system within the area to be served; convey to the County at

cost all well lots on which are located existing wells utilized

in the system, wells or other supply, treatment plant, storage

facilities and all appurtenant real estate. The County shall

have the option to participate with the applicant in

developing a new supply by paying one-half (½) the cost of

drilling, test pumping and chemical analysis, such costs to

be reimbursed to the applicant from connection fees if the

supply is determined by the director to be adequate for

County use. The County shall pay all costs in developing

B. Penalties.

Any person violating any provision of this chapter shall be guilty of a misdemeanor and may be punished by a fine of not less than twenty-five dollars ($25.00) nor more than five hundred dollars ($500.00) or by imprisonment in jail for not less than thirty (30) days nor more than six (6) months, or by both, and each day of violation shall be a separate offense. The county may apply to an appropriate court for an injunction or other legal process to prevent or stop any practice in violation of this chapter.

SECTION 2 —~ WATER SYSTEMS A. Generally.

No applicant shall supply water in the County until the water system has been approved by the director. Should any water system be disapproved by the director, written notice of the reasons therefor shall be given to the applicant. If no action is taken within ninety (90) days from the date the application is filed with the County, then such application shall be deemed to be approved.

Where an applicant has previously established a water system and proposes to expand such system in the county, the applicant shall, prior to approval, agree to either:

a. Where an existing supply exists, sell water to the County for a specified rate; convey to the County the new system, exclusive of any supply or storage facility together with appurtenant real estate, at no cost to the County; convey at the cost of construction the expanded supply and storage facility together with the appurtenant real estate and pay a connection fee in accordance with the schedule of current charges for initial water connections; or

b. Where a new supply is to be developed, build and convey to the County at no cost, the complete internal distribution system within the area to be served; convey to the County at cost all well lots on which are located existing wells utilized in the system, wells or other supply, treatment plant, storage facilities and all appurtenant real estate. The County shall have the option to participate with the applicant in developing a new supply by paying one-half (#4) the cost of drilling, test pumping and chemical analysis, such costs to be reimbursed to the applicant from connection fees if the supply is determined by the director to be adequate for County use. The County shall pay all costs in developing

storage facilities. The applicant shall pay a connection fee in

accordance with the schedule of current charges for initial

water connections.

c. In either a. or b. above, the applicant shall convey the

established water system to the County if the parties can

vconcur on a fair market value for such system. Should the

parties be unable to agree on such value, the County reserves

the right of condemnation of the established water system.

d. In lieu of a. and b. above, the applicant may convey, at no

cost to the County, the existing water system, the original

supply, and the new water system that will serve the

expanded area and pay a connection fee equal to the actual

cost of the meters.

Where an applicant desires to establish a new water system for areas

within the County which are served by the County or not served at all,

the applicant shall, prior to approval, agree to either:

a. Extend mains and laterals to connect with the existing

County-owned water system at no expense to the County

and provide sufficient storage for his purposes, which

storage facility shall meet state standards; or provide a

complete water system to serve the new area, convey the

water distribution system within such new area to the

County at no cost, and convey all supply and treatment

facilities and other appurtenances to the County at cost and

pay the existing connection fee.

b. Construct and convey at no cost to the County, the water

distribution system within the area to be served, convey all

supply and treatment facilities and other appurtenances to

the County at cost, and participate with the County in

developing a new well by paying one-half the cost of

drilling, test pumping and chemical analysis, such cost to be

reimbursed to the applicant from connection fees if the

supply is determined by the director to be adequate for

County use, and pay connection fees in accordance with the

schedule of current charges for initial water connections.

The County shall pay all costs incurred in developing

storage facilities.

c. In lieu of a. and b., the applicant may convey, at no cost to

the County, the new water system which will serve the

storage facilities. The applicant shall pay a connection fee in accordance with the schedule of current charges for initial water connections.

In either a. or b. above, the applicant shall convey the established water system to the County if the parties can veoncur on a fair market value for such system. Should the parties be unable to agree on such value, the County reserves the right of condemnation of the established water system. In lieu of a. and b. above, the applicant may convey, at no cost to the County, the existing water system, the original supply, and the new water system that will serve the expanded area and pay a connection fee equal to the actual cost of the meters.

Where an applicant desires to establish a new water system for areas within the County which are served by the County or not served at all, the applicant shall, prior to approval, agree to either:

Extend mains and laterals to connect with the existing County-owned water system at no expense to the County and provide sufficient storage for his purposes, which storage facility shall meet state standards; or provide a complete water system to serve the new area, convey the water distribution system within such new area to the County at no cost, and convey all supply and treatment facilities and other appurtenances to the County at cost and pay the existing connection fee.

Construct and convey at no cost to the County, the water distribution system within the area to be served, convey all supply and treatment facilities and other appurtenances to the County at cost, and participate with the County in developing a new well by paying one-half the cost of drilling, test pumping and chemical analysis, such cost to be reimbursed to the applicant from connection fees if the supply is determined by the director to be adequate for County use, and pay connection fees in accordance with the schedule of current charges for initial water connections. The County shall pay all costs incurred in developing storage facilities.

In lieu of a. and b., the applicant may convey, at no cost to the County, the new water system which will serve the

expanded area and pay a connection fee equal to the actual

cost of the meters.

The requirements contained in paragraphs (1) and (2) above may be

waived by the County.

B. Application; Compliance with Provisions.

Except as hereafter noted, the application for a new water system or

for the extension of an existing water system shall be made in writing, shall

state in detail the type of water supply, the number, nature and location of

connections proposed to be served and shall be accompanied by scale

drawings showing location and capacity of pumping stations, treatment

plants and storage facilities, and pipe sizes and materials of the proposed

water distribution facilities; including mains, valves, fire hydrants and other

appurtenances together with such other information as the director may

require.

It shall be unlawful for any person to begin construction of a water

system in a new subdivision or expansion of a water system in an existing

subdivision, housing development or complex prior to submission and

approval of the plans for the water system therein having been obtained from

the director. No new water system or extension of an existing water system

in the County serving or being capable of serving three (3) or more living

units shall be operated until all provisions of this chapter are complied with

by the applicant, except when such system is in an agricultural zone where

the total development will consist of less than fifteen (15) units or in

residentially zoned areas with lot minimums of forty thousand (40,000)

square feet and one hundred fifty (150) feet of road frontage, and the total

development will be less than fifteen (15) lots.

C. Connection Required.

All buildings located within the county where the County-owned

water system is at the lot line, or within the street or easement

adjoining such lot line, or as required by the concurring resolution

under § 15.2-5137 of the Code of Virginia, shall be connected with

such system.

The connection fee shall be in accordance with the current schedule

of charges for initial water connections. The owner or tenants

occupying such buildings shall use the County-owned system for

water consumed or used in and about the premises on which such

expanded area and pay a connection fee equal to the actual cost of the meters.

The requirements contained in paragraphs (1) and (2) above may be waived by the County.

B. Application; Compliance with Provisions.

Except as hereafter noted, the application for a new water system or for the extension of an existing water system shall be made in writing, shall state in detail the type of water supply, the number, nature and location of connections proposed to be served and shall be accompanied by scale drawings showing location and capacity of pumping stations, treatment plants and storage facilities, and pipe sizes and materials of the proposed water distribution facilities; including mains, valves, fire hydrants and other appurtenances together with such other information as the director may require.

It shall be unlawful for any person to begin construction of a water in a new subdivision or expansion of a water system in an existing ion, housing development or complex prior to submission and approval of the plans for the water system therein having been obtained from the director. No new water system or extension of an existing water system in the County serving or being capable of serving three (3) or more living units shall be operated until all provisions of this chapter are complied with by the applicant, except when such system is in an agricultural zone where the total development will consist of less than fifteen (15) units or in residentially zoned areas with lot minimums of forty thousand (40,000) square feet and one hundred fifty (150) feet of road frontage, and the total development will be less than fifteen (15) lots.

Cc mnection Required.

All buildings located within the county where the County-owned

water system is at the lot line, or within the street or easement adjoining such lot line, or as required by the concurring resolution under § 15.2-5137 of the Code of Virginia, shall be connected with such system.

The connection fee shall be in accordance with the current schedule of charges for initial water connections. The owner or tenants occupying such buildings shall use the County-owned system for water consumed or used in and about the premises on which such

buildings are located.

Buildings constructed and occupied prior to the date of the adoption

of this ordinance shall be exempted from the requirement to connect

to such system.

D. Defacing Equipment; Illegal Use of Water.

No person shall deface or injure any house, well, valve wheel, fire

plug or other fixture connected with or pertaining to the water system. No

person shall tamper with or place any material on the meter, meter box or

valve of a water main or service pipe; or obstruct access to any fixture

connected with the water system; or remove, open or injure any pipe, fire

hydrant, meter, meter box or valve. The owner of the premises shall be

responsible for the water obtained illegally from the owner’s service

connection.

SECTION 3 - CROSS-CONNECTIONS

A. Definitions.

Air gap. The unobstructed vertical distance through the free atmosphere

between the lowest opening from any pipe or faucet supplying pure water to

a tank, plumbing fixture, or other device and the rim of the receptacle.

Auxiliary water system. Any water system on or available to the

premises other than the waterworks. These auxiliary waters may include

water from another county’s waterworks; or water from a source such as

wells, lakes, or streams; or process fluids; or used water. They may be

polluted or contaminated or objectionable, or constitute a water source or

system over which the county does not have control.

Backflow. The flow of contaminants, pollutants, process fluids, used

water, untreated waters, chemicals, gases, non-potable waters into any part

of a waterworks.

Backflow prevention device. Any approved device, method, or type of

construction intended to prevent backflow into a waterworks.

Consumer. The owner or person in control of any premises supplied by

or in any manner connected to a waterworks.

Contamination. Any introduction into pure water of micro-organisms,

wastes, wastewater, undesirable chemicals, or gases.

Cross-connection. Any connection or structural arrangement, direct or

indirect, to the waterworks whereby backflow can occur.

Degree of hazard. This is a term derived from an evaluation of the

potential risk to health and the adverse effect upon the waterworks.

Double gate—double check valve assembly. An approved assembly

buildings are located.

Buildings constructed and occupied prior to the date of the adoption of this ordinance shall be exempted from the requirement to connect to such system.

D. Defacing Equipment; Illegal Use of Water.

No person shall deface or injure any house, well, valve wheel, fire plug or other fixture connected with or pertaining to the water system. No person shall tamper with or place any material on the meter, meter box or valve of a water main or service pipe: or obstruct access to any fixture connected with the water system; or remove, open or injure any pipe, fire hydrant, meter, meter box or valve. The owner of the premises shall be responsible for the water obtained illegally from the owner’s service connection.

SECTION 3 - CROSS-CONNECTIONS A. Definitions.

Air gap. The unobstructed vertical distance through the free atmosphere between the lowest opening from any pipe or faucet supplying pure water to a tank, plumbing fixture, or other device and the rim of the receptacle.

Auxiliary water system. Any water system on or available to the premises other than the waterworks. These auxiliary waters may include water from another county’s waterworks; or water from a source such as wells, lakes, or streams; or process fluids; or used water. They may be polluted or contaminated or objectionable, or constitute a water source or system over which the county does not have control.

Backflow. The flow of contaminants, pollutants, process fluids, used water, untreated waters, chemicals, gases, non-potable waters into any part of a waterworks.

Backflow prevention device. Any approved device, method, or type of construction intended to prevent backflow into a waterworks.

Consumer. The owner or person in control of any premises supplied by or in any manner connected to a waterworks.

Contamination. Any introduction into pure water of micro-organisms, wastes, wastewater, undesirable chemicals, or gases.

Cross-connection. Any connection or structural arrangement, direct or indirect, to the waterworks whereby backflow can occur.

Degree of hazard. This is a term derived from an evaluation of the potential risk to health and the adverse effect upon the waterworks.

Double gate—double check valve assembly. An approved assembly

composed of two (2) single, independently acting check valves including

tightly closing shut-off valves located at each end of the assembly and

petcocks and test gauges for testing the water-tightness of each check valve.

Health hazard. Any condition, device, or practice in a waterworks or its

operation that creates, or may create, a danger to the health and well-being

of the water consumer.

Pollution. The presence of any foreign substance (chemical, physical,

radiological, or biological) in water that tends to degrade its quality so as to

constitute an unnecessary risk or impair the usefulness of the water.

Process fluids. Any fluid or solution which may be chemically,

biologically, or otherwise contaminated or polluted which would constitute a

health, pollution, or system hazard if introduced into the waterworks. This

includes, but is not limited to:

(1) Polluted or contaminated waters;

(2) Process waters;

(3) Used waters originating from the waterworks which may have

deteriorated in sanitary quality;

(4) Cooling waters;

(5) Contaminated natural waters taken from wells, lakes, streams, or

irrigation systems;

(6) Chemicals in solution or suspension; and

(7) Oils, gases, acids, alkalis, and other liquid and gaseous fluids used in

industrial or other processes, or for fire fighting purposes.

Pure or potable water. Water fit for human consumption and use that is

sanitary and normally free of minerals, organic substances, and toxic agents

in excess of reasonable amounts for domestic usage in the area served and

normally adequate in supply for the minimum health requirement of the

persons served.

Reduced pressure principle back-flow prevention device. A device

containing a minimum of two (2) independently acting check valves together

with an automatically operated pressure differential relief valve located

between the two (2) check valves. During normal flow and at the cessation

of normal flow, the pressure between these two (2) checks shall be less than

the supply pressure. In case of leakage of either check valve, the differential

relief valve, by discharging to the atmosphere, shall operate to maintain the

pressure between the check valves at less than the supply pressure. The unit

must include tightly closing shut-off valves located at each end of the

device, and each device shall be fitted with properly located test cocks.

These devices must be of the approved type.

Service connection. The terminal end of a service line from the

composed of two (2) single, independently acting check valves including tightly closing shut-off valves located at each end of the assembly and petcocks and test gauges for testing the water-tightness of each check valve.

Health hazard. Any condition, device, or practice in a waterworks or its operation that creates, or may create, a danger to the health and well-being of the water consumer.

Pollution. The presence of any foreign substance (chemical, physical, radiological, or biological) in water that tends to degrade its quality so as to constitute an unnecessary risk or impair the usefulness of the water.

Process fluids. Any fluid or solution which may be chemically, biologically, or otherwise contaminated or polluted which would constitute a health, pollution, or system hazard if introduced into the waterworks. This includes, but is not limited to:

(1) Polluted or contaminated waters;

(2) Process waters;

(3) Used waters originating from the waterworks which may have deteriorated in sanitary quality;

(4) Cooling waters;

(5) Contaminated natural waters taken from wells, lakes, streams, or irrigation systems;

(6) Chemicals in solution or suspension; and

(7) Oils, gases, acids, alkalis, and other liquid and gaseous fluids used in industrial or other processes, or for fire fighting purposes.

Pure or potable water. Water fit for human consumption and use that is sanitary and normally free of minerals, organic substances, and toxic agents in excess of reasonable amounts for domestic usage in the area served and normally adequate in supply for the minimum health requirement of the persons served.

Reduced pressure principle back-flow prevention device. A device containing a minimum of two (2) independently acting check valves together with an automatically operated pressure differential relief valve located between the two (2) check valves. During normal flow and at the cessation of normal flow, the pressure between these two (2) checks shall be less than the supply pressure. In case of leakage of either check valve, the differential relief valve, by discharging to the atmosphere, shall operate to maintain the pressure between the check valves at less than the supply pressure. The unit must include tightly closing shut-off valves located at each end of the device, and each device shall be fitted with properly located test cocks. These devices must be of the approved type.

Service connection. The terminal end of a service line from the

waterworks. If a meter is installed at the end of the service, then the service

connection means the down-stream end of the meter.

System hazard. A condition posing any actual, or threat of, damage to

the physical properties of the waterworks or a consumer’s water system.

Waterworks. All structures and appliances used in connection with the

collection, storage, purification and treatment of water for drinking or

domestic use and the distribution thereof to the public or residential

consumers as set forth in Title 62.1, Chapter 4, Section 62.1-45a, 1950

Code of Virginia, as amended.

B. General.

No applicant or customer shall install or maintain a water service

connection to any premises where cross-connections are abated or controlled

by the county, nor shall the applicant or customer install or maintain any

connection whereby water from an auxiliary water system may enter a

waterworks or customer’s water system unless the auxiliary water system

and the method of connection and use of such system shall have been

approved by the county.

C. Cross-Connections – Corrections Thereof.

The county, to protect the public water system from contamination or

pollution due to backflow or back-siphoning through the water service

connection, if in the judgment of the county, a cross-connection does or may

exist, shall have the right to require the necessary control devices to be

installed by the applicant or customer at his expense, to insure the protection

of the county system. The county shall also designate at least one (1) agent

to act as the cross-connection inspection, who will review, approve, inspect,

and re-inspect cross-connection control installations. The county shall keep

on record a result of all tests, inspections, and re-inspections of all devices

controlling cross-connections.

The customer shall install all necessary devices required by the county

and shall maintain these devices in good working condition, and shall make

the premises open for inspections by the county and shall furnish all

necessary information required to make proper inspections.

D. Applicants for Water Service.

All applicants for water service for developments other than single-

family residential shall include with the application the necessary building

and plumbing plans showing all information required by the county for the

waterworks. If a meter is installed at the end of the service, then the service connection means the down-stream end of the meter. System hazard. A condition posing any actual, or threat of, damage to the physical properties of the waterworks or a consumer’s water system. Waterworks. All structures and appliances used in connection with the collection, storage, purification and treatment of water for drinking or domestic use and the distribution thereof to the public or residential consumers as set forth in Title 62.1, Chapter 4, Section 62.1-45a, 1950 Code of Virginia, as amended.

General.

No applicant or customer shall install or maintain a water service connection to any premises where cross-connections are abated or controlled by the county, nor shall the applicant or customer install or maintain any connection whereby water from an auxiliary water system may enter a waterworks or customer’s water system unless the auxiliary water system and the method of connection and use of such system shall have been approved by the county.

C. Cross-Connections — Corrections Thereof.

The county, to protect the public water system from contamination or pollution due to backflow or back-siphoning through the water service connection, if in the judgment of the county, a cross-connection does or may exist, shall have the right to require the necessary control devices to be installed by the applicant or customer at his expense, to insure the protection of the county system. The county shall also designate at least one (1) agent to act as the cross-connection inspection, who will review, approve, inspect, and re-inspect cross-connection control installations. The county shall keep on record a result of all tests, inspections, and re-inspections of all devices controlling cross-connections.

The customer shall install all necessary devices required by the county and shall maintain these devices in good working condition, and shall make the premises open for inspections by the county and shall furnish all necessary information required to make proper inspections.

D. Applicants for Water Service. All applicants for water service for developments other than single-

family residential shall include with the application the necessary building and plumbing plans showing all information required by the county for the

review and approval process.

E. Properties Requiring Cross-Connection Protection and Types of

Protection.

Generally, all properties connected to the county water system shall

have approved cross-connection or backflow prevention devices installed on

each water service line where, in the judgment of the county, a health,

pollution, or system hazard may exist to the waterworks. The county shall

designate the type of protection and device required for each service

depending on the degree of hazard that exists or may exist. The degree of

hazard shall be determined by the county upon review of the application and

shall inform the applicant as to what devices are required. In some cases, the

county may have to inspect the existing or proposed plumbing system when

completed to determine the exact device required.

Generally, properties meeting the following description shall have the

associated control devices:

(1) Premises having an auxiliary water system, unless such auxiliary system

is accepted as an additional source by the county and the source is approved

by the state health department shall have “a safe air gap” which shall be at

least two (2) times the inside diameter of the water inlet pipe, but shall not

be less than one (1) inch.

(2) Premises on which any substance is handled in such a manner as to

create an actual or potential hazard to a waterworks (this shall include

premises having sources or systems containing process fluids or water

originating from a waterworks which are no longer under the control of the

county), shall have an air gap or an approved reduced pressure principle

backflow preventer.

(3) Premises having internal cross-connections that, in the judgment of the

county, or the state health department, may not be easily correctable or

intricate plumbing arrangements which make it impracticable to determine

whether or not cross-connections exist, shall have adequate protection

devices to properly protect against a potential cross-connection and the

degree of hazard determined by the county.

(4) Premises where, because of security requirements or other prohibitions

or restrictions, it is impossible or impractical to make a complete cross-

connection survey, shall have adequate protection devices to properly

protect against a potential cross-connection and the degree of hazard

determined by the county.

(5) Premises having a repeated history of cross-connections being

established or re-established, shall have adequate protection devices to

review and approval process.

E. Properties Requiring Cross-Connection Protection and Types of Protection.

Generally, all properties connected to the county water system shall have approved cross-connection or backflow prevention devices installed on each water service line where, in the judgment of the county, a health, pollution, or system hazard may exist to the waterworks. The county shall designate the type of protection and device required for each service depending on the degree of hazard that exists or may exist. The degree of hazard shall be determined by the county upon review of the application and shall inform the applicant as to what devices are required. In some cases, the county may have to inspect the existing or proposed plumbing system when completed to determine the exact device required.

Generally, properties meeting the following description shall have the associated control devices:

(1) Premises having an auxiliary water system, unless such auxiliary system is accepted as an additional source by the county and the source is approved by the state health department shall have “a safe air gap” which shall be at least two (2) times the inside diameter of the water inlet pipe, but shall not be less than one (1) inch.

(2) Premises on which any substance is handled in such a manner as to create an actual or potential hazard to a waterworks (this shall include premises having sources or systems containing process fluids or water originating from a waterworks which are no longer under the control of the county), shall have an air gap or an approved reduced pressure principle backflow preventer.

(3) Premises having internal cross-connections that, in the judgment of the county, or the state health department, may not be easily correctable or intricate plumbing arrangements which make it impracticable to determine whether or not cross-connections exist, shall have adequate protection devices to properly protect against a potential cross-connection and the degree of hazard determined by the county.

(4) Premises where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete cross- connection survey, shall have adequate protection devices to properly protect against a potential cross-connection and the degree of hazard determined by the county.

(5) Premises having a repeated history of cross-connections being established or re-established, shall have adequate protection devices to

properly protect against the degree of hazard determined by the county.

(6) Premises having fire protection systems utilizing combinations of

sprinklers, fire loops, storage tanks, pumps, anti-freeze protection, or

auxiliary water, shall have an approved air gap.

(7) Systems having direct connections from waterworks with no pumps or

storage facilities, no connections to other water supplies, no anti-freeze or

other chemicals added to the fire system, and all sprinkler heads discharging

to the atmosphere are not required to have positive protective devices,

although the owner may wish to install a check valve to keep the sprinkler

system filled at all times.

(8) Systems having direct connections to the waterworks plus one or more

of the following: Approved storage tanks, fire pumps taking suction from

approved storage tanks, and with all facilities served by the waterworks must

be provide an air gap, an approved double gate-double check valve

assembly, or a reduced pressure principle backflow preventer (reduced

pressure device). Storage facilities must meet the requirements for pure

water storage and the water in the tank must be maintained in pure water

condition.

(9) Systems having direct connections to the waterworks similar to “G” and

with an auxiliary supply within 1700 feet of the pump connection must

provide an air gap, a double gate-double check valve assembly, or a reduced

pressure device depending on the quality of the auxiliary supply. A pump

connection adjacent to a river, pond, or other raw water sources requires an

air gap. An auxiliary source from an approved water supply requires either

of the two (2) mechanical devices.

(10) Systems having direct connections to the waterworks and inter-

connections with auxiliary supplies such as pumps taking suction from raw

water sources, exposed storage tanks, industrial water supplies, connections

to unapproved groundwaters, or where anti-freeze or other chemicals are

added must provide an air gap.

(11) Systems having direct connections to the waterworks from buildings

having combined industrial and fire systems either with or without storage

tanks or pump connections must provide an air gap.

(12) Systems having direct connections to waterworks serving lawn

sprinkler or irrigation systems must provide an air gap, double gate-double

check assembly, or a reduced pressure device. If the sprinkler or irrigation

system is also connected to an auxiliary source, an adequate design must be

provided to prevent backflow.

(13) Premises having booster pumps connected to the waterworks shall be

equipped with a low pressure cut-off device to shut off the booster pump

properly protect against the degree of hazard determined by the county. (6) Premises having fire protection systems utilizing combinations of sprinklers, fire loops, storage tanks, pumps, anti-freeze protection, or auxiliary water, shall have an approved air gap.

(7) Systems having direct connections from waterworks with no pumps or storage facilities, no connections to other water supplies, no anti-freeze or other chemicals added to the fire system, and all sprinkler heads discharging to the atmosphere are not required to have positive protective devices, although the owner may wish to install a check valve to keep the sprinkler system filled at all times.

(8) Systems having direct connections to the waterworks plus one or more of the following: Approved storage tanks, fire pumps taking suction from approved storage tanks, and with all facilities served by the waterworks must be provide an air gap, an approved double gate-double check valve assembly, or a reduced pressure principle backflow preventer (reduced pressure device). Storage facilities must meet the requirements for pure water storage and the water in the tank must be maintained in pure water condition.

(9) Systems having direct connections to the waterworks similar to “G” and with an auxiliary supply within 1700 fect of the pump connection must provide an air gap, a double gate-double check valve assembly, or a reduced pressure device depending on the quality of the auxiliary supply. A pump connection adjacent to a river, pond, or other raw water sources requires an air gap. An auxiliary source from an approved water supply requires either of the two (2) mechanical devices.

(10) Systems having direct connections to the waterworks and inter- connections with auxiliary supplies such as pumps taking suction from raw water sources, exposed storage tanks, industrial water supplies, connections to unapproved groundwaters, or where anti-freeze or other chemicals are added must provide an air gap.

(11) Systems having direct connections to the waterworks from buildings having combined industrial and fire systems either with or without storage tanks or pump connections must provide an air gap.

(12) Systems having direct connections to waterworks serving lawn sprinkler or irrigation systems must provide an air gap, double gate-double check assembly, or a reduced pressure device. If the sprinkler or irrigation system is also connected to an auxiliary source, an adequate design must be provided to prevent backflow.

(13) Premises having booster pumps connected to the waterworks shall be equipped with a low pressure cut-off device to shut off the booster pump

when the pressure in the waterworks drops to a minimum of 10 PSI gauge.

F. Approved Devices.

All backflow and cross-connection prevention devices shall be of the

approved type and shall have been tested by a recognized testing laboratory

or evaluation agency and be of satisfactory materials and approved by the

county and state health department. A list of all approved devices shall be

kept by the county.

G. Location of Devices.

All cross-connection and backflow protection devices shall be located

as approved by the county during review and approval of application, and

shall provide adequate room and access for inspections and testing.

H. Inspections, Re-inspections and Testing.

The county shall make thorough inspections and operational tests at

least annually of backflow and cross-connection prevention devices. Where

private storage facilities are provided, the county may take water samples

monthly to be tested to verify that the water remains of satisfactory

bacteriological quality.

If, upon inspection by the county, any device or facility does not pass

inspections and testing, it shall be immediately corrected by the customer.

Results of any testing and inspections made by the county shall be available

for inspection to the customer and the county shall notify, in writing, the

customer of any device or facility that fails testing or inspection.

I. Disconnection; Termination of Service.

Where any cross-connection or backflow prevention devices have not

been installed, removed, bypassed, or where devices have not passed

inspections or tests and corrective action is not being taken to restore the

device in proper working order, the county may deny or discontinue service

to the premises. The county may also discontinue service to property with

protective devices, if the county system’s pressure is lowered to 10 PSI

gauge or if the customer denies access to the premises for inspection or

testing.

when the pressure in the waterworks drops to a minimum of 10 PSI gauge.

FE. Approved Devices. All backflow and cross-connection prevention devices shall be of the

approved type and shall have been tested by a recognized testing laboratory or evaluation agency and be of satisfactory materials and approved by the county and state health department. A list of all approved devices shall be kept by the county.

G. Location of Devices.

All cross-connection and backflow protection devices shall be located as approved by the county during review and approval of application, and shall provide adequate room and access for inspections and testing.

H. Inspections, Re-inspections and Testing.

The county shall make thorough inspections and operational tests at least annually of backflow and cross-connection prevention devices. Where private storage facilities are provided, the county may take water samples monthly to be tested to verify that the water remains of satisfactory bacteriological quality.

If, upon inspection by the county, any device or facility does not pass inspections and testing, it shall be immediately corrected by the customer. Results of any testing and inspections made by the county shall be available for inspection to the customer and the county shall notify, in writing, the customer of any device or facility that fails testing or inspection.

L_Disconnection; Termination of Service.

Where any cross-connection or backflow prevention devices have not been installed, removed, bypassed, or where devices have not passed inspections or tests and corrective action is not being taken to restore the device in proper working order, the county may deny or discontinue service to the premises. The county may also discontinue service to property with protective devices, if the county system’s pressure is lowered to 10 PSI gauge or if the customer denies access to the premises for inspection or testing.

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors Action Items

137 Highland Drive Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Organizational Meeting

Election of Chairman
Election of Vice-Chairman
Appointment of Clerk of Board and Deputy Clerk
Appointment of Emergency Management Director and Assistant Director
Appointment of the BOS Budget/Finance Committee
Adoption of Robert’s Rules of Order
2017 Board of Supervisors Regular Meeting Schedule

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motions Required.

ATTACHMENTS:

• 2017 Board of Supervisors Regular Meeting Schedule

Board of Supervisors Action Items 137 Highland Drive Chairman Lebanon, VA 24266

Organizational Meeting

Election of Chairman
Election of Vice-Chairman
Appointment of Clerk of Board and Deputy Clerk
Appointment of Emergency Management Director and Assistant Director
Appointment of the BOS Budget/Finance Committee
Adoption of Robert’s Rules of Order
2017 Board of Supervisors Regular Meeting Schedule

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motions Required

ATTACHMENTS:

2017 Board of Supervisors Regular Meeting Schedule

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

Board of Supervisors Action Item B-1

137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Minutes

Request approval of the minutes from the following meeting:

• December 7, 2016 Board Minutes

• December 13, 2016 Board Minutes

• December 26, 2016 Board Minutes

STAFF RECOMMENDATION(s):

Board discretion

SUGGESTED MOTION(s):

Motion to approve Board Minutes.

ATTACHMENTS:

• Board Minutes

Board of Supervisors Action Item B-1 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Approval of Minutes

Request approval of the minutes from the following meeting:

December 7, 2016 Board Minutes

‘* December 13, 2016 Board Minutes

December 26, 2016 Board Minutes

STAFF RECOMMENDATION(s): Board discretion

SUGGESTED MOTION(s): Motion to approve Board Minutes.

ATTACHMENTS:

Board Minutes

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russelleountyva.us

December 07, 2016

A regular monthly meeting of the Russell County Board of Supervisors was held on Wednesday, December 07, 2016 at 3:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Invocation by Randy Williams, Commissioner of the Revenue followed by Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

Motion made by Mark Mitchell second David Eaton and duly approved by the Board of Supervisors to approve the agenda as amended with the addition of a Planning Commission appointment and Closed Session.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

Presentations

Steve Givens, Russell County Medical Center gave the Board an update on the hospital including the addition of surgery and oncology. He also stated that they will be offering additional services soon, the hospital is undergoing some cosmetic updates as well. He added that the infection rate is very low at RCMC.

Brian Ferguson, Solid Waste Department gave a power point presentation on the current operations of the solid waste haul since the County took control. He stated that everything is running smoothly and the savings are right on track.

New Business

APPROVAL OF THE NOVEMBER 07, 2016 MINUTES

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the November 07, 2016 minutes as presented and dispense with the reading thereof.

The vote was:

December 07, 2016

regular monthly meeting of the Russell County Board of Supervisors was held on Wednesday, December 07, 2016 at 3:00 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Invocation by Randy Williams, Commissioner of the Revenue followed by Pledge of Allegiance to the Flag.

APPROVAL OF THE AGENDA

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Steve Breeding, Rebecca Dye and Carl Rhea Nay: None

Presentations

ian Ferguson, Solid Waste Department gave a power point presentation on the current operations of the solid waste haul since the County took control. He stated that everything is running smoothly and the savings are right on track.

New Business APPROVAL OF THE NOVEMBER 07, 2016 MINUTES

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the November 07, 2016 minutes as presented and dispense with the reading thereof.

The vote was:

Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,065,426.05 including withholdings and reoccurring.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

Committee Appointments

ROGER SWORD APPOINTED TO THE PLANNING COMMISSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to appoint Roger Sword to the Russell County Planning Commission for a (4) four year term said term ending December 31, 2020.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Rebecca Dye, Steve Breeding, Carl Rhea and Tim Lovelace Nay: None

FRED SAYERS APPOINTED TO THE CUMERLAND MOUNTAIN COMMUNITY SERVICES BOARD

David Eaton nominated Fred Sayers

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors that nominations cease and Fred Sayers be appointed to the Cumberland Mountain Community Services Board for a (3) three year term, said term ending December 31, 2019.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

CHARLENE BLANENSHIP, DOUG LESTER, HAROLD D.THOMAS AND BETTY S. HESS REAPPOINTED TO

THE DRILL COMMUNITY CENTER BOARD

Motion made by David Eaton, second Mark Mitchell and duly approved by the Board of Supervisors to reappoint Charlene Blankenship, Rachel Helton, Doug Lester, Harold Dean Thomas and Betty Sue Hess to the Drill Community Center Board for (2) two year terms, said terms ending December 31, 2018.

The vote was:
Aye: David Eaton, Mark Mitchell, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace and Rebecca Dye Nay: None

‘Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, Steve Breeding, David Eaton and Rebecca Dye Nay: None

APPROVAL OF GENERAL COUNTY INVOICES

Motion made by Tim Lovelace, second Lou Wallace and duly approved by the Board of Supervisors to approve general county invoices in the amount of $1,065,426.05 including withholdings and reoccurring

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Rebecca Dye and Steve Breeding Nay: None

Committee Appointments ROGER SWORD APPOINTED TO THE PLANNING COMMISSION

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to

appoint Roger Sword to the Russell County Planning Commission for a (4) four year term said term

ending December 31, 2020.

The vote was:

‘Aye: Mark Mitchell, David Eaton, Lou Wallace, Rebecca Dye, Steve Breeding, Carl Rhea and Tim Lovelace

Nay: None

FRED SAYERS APPOINTED TO THE CUMERLAND MOUNTAIN COMMUNITY SERVICES BOARD.

David Eaton nominated Fred Sayers

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

CHARLENE BLANENSHIP, DOUG LESTER, HAROLD D.THOMAS AND BETTY S. HESS REAPPOINTED TO ‘THE DRILL COMMUNITY CENTER BOARD

The vote was: ‘Aye: David Eaton, Mark Mitchell, Steve Breeding, Lou Wallace, Carl Rhea, Tim Lovelace and Rebecca Dye Nay: None

Citizens Comment

Reggie Childers, Lebanon stated that the Clinch River has been designated by four municipalities as a blue way. This County has seventy miles of the Clinch River, access points are a problem and need to be doubled.

Donna Meade, Russell County Health Care Coalition thanked the Board for all their support of the family health exposition which was held at the Russell County Conference Center. The event had over 300 people in attendance.

John Wallace, Stone Mountain Road asked the Board for any help he could get on his road.

The Chairman closed citizens comment period.

Constitutional Officer Reports and Requests

Randy Williams, Commissioner of the Revenue thanked the members of the Board for treating them fairly.

Rick Thompson, Treasurer informed the Board that the employee insurance account was getting low as claims are averaging around $100,000 per month. He stated that this could become a serious issue if the trend continues.

County Attorney Reports and Requests

Matt Crum discussed the Water Ordinance and the provision that exempts structures/buildings that were constructed prior to the enactment of the ordinance. He stated that this is not a mandatory exemption. There has to be a concurring resolution with the public service authority. A resolution was passed by a prior Board on water and sewer, but when the ordinance was passed it only included sewer.

The Chairman tabled the Water Ordinance pending further review.

County Administrator Reports and Requests

APPROVAL OF A RESOLUTION ENACTING A BURN BAN ON NOVEMBER 09, 2016

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve a Resolution enacting a burn ban on November 09, 2016.

The vote was: Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO RESCIND THE BURN BAN RESOLUTION

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to rescind the Burn Ban Resolution effective immediately.

Citizens Comment

John Wallace, Stone Mountain Road asked the Board for any help he could get on his road,

The Chairman closed citizens comment period.

Constitutional Officer Reports and Requests

ams, Commissioner of the Revenue thanked the members of the Board for treating them

County Attorney Reports and Requests

Matt Crum discussed the Water Ordinance and the provision that exempts structures/buildings that were constructed prior to the enactment of the ordinance. He stated that this is not a mandatory

exemption. There has to be a concurring resolution with the public service authority. A resolution was passed by a prior Board on water and sewer, but when the ordinance was passed it only included sewer.

The Chairman tabled the Water Ordinance pending further review. County Adi rator Reports and Requests APPROVAL OF A RESOLUTION ENACTING A BURN BAN ON NOVEMBER 09, 2016

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to approve a Resolution enacting a burn ban on November 09, 2016.

The vote was: ‘Aye: Mark Mitchell, Carl Rhea, Tim Lovelace, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO RESCIND THE BURN BAN RESOLUTION

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to rescind the Burn Ban Resolution effective immediately.

The vote was: Aye: Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF A RESOLUTION IN SUPPORT OF DROUGHT RELIEF

Motion made by Rebecca Dye, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution in support of drought relief for Russell County.

The vote was: Aye: Rebecca Dye, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Mark Mitchell Nay: None

APPROVAL TO CERTIFY THE ABSTRACT OF VOTES FOR THE NOVEMBER 08, 2016 ELECTION

Motion made by Mark Mitchell, second David Eaton to certify the Abstract of Votes for the November 08, 2016 election.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

BOARD MEETING SET FOR TUESDAY, JANUARY 03, 2017

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to set the board meeting for Tuesday, January 03, 2017 at 6; 00 pm due to the New Year’s Day holiday.

The vote was: Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding Nay: None

APPROVAL OF DECEMBER 21, 2016 AS THE PAYROLL DATE FOR COUNTY EMPLOYEES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to set the payroll date for December 21, 2016.

The vote was: Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF HOLIDAY PAY FOR PART TIME EMPLOYEES

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to authorize holiday pay (Thanksgiving Day and Christmas Day) for part time employees.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton

The vote was: ‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL OF A RESOLUTION IN SUPPORT OF DROUGHT RELIEF

Motion made by Rebecca Dye, second Tim Lovelace and duly approved by the Board of Supervisors to approve a Resolution in support of drought relief for Russell County.

The vote was: ‘Aye: Rebecca Dye, Tim Lovelace, Lou Wallace, Carl Rhea, David Eaton, Steve Breeding and Mark Mitchell Nay: None

APPROVAL TO CERTIFY THE ABSTRACT OF VOTES FOR THE NOVEMBER 08, 2016 ELECTION

Motion made by Mark Mitchell, second David Eaton to certify the Abstract of Votes for the November 08, 2016 election.

The vote was: ‘Aye: Mark Nay: None

hell, David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding

BOARD MEETING SET FOR TUESDAY, JANUARY 03, 2017

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to set the board meeting for Tuesday, January 03, 2017 at 6; 00 pm due to the New Year’s Day holiday.

The vote was: ‘Aye: Tim Lovelace, Mark Nay: None

hell, Lou Wallace, Carl Rhea, David Eaton, Rebecca Dye and Steve Breeding

APPROVAL OF DECEMBER 21, 2016 AS THE PAYROLL DATE FOR COUNTY EMPLOYEES

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to set the payroll date for December 21, 2016.

The vote was: ‘Aye: David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF HOLIDAY PAY FOR PART TIME EMPLOYEES

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to authorize holiday pay (Thanksgiving Day and Christmas Day) for part time employees.

The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton

Nay: None

APPROVAL TO EXTEND CANNERY OPERATIONS TO JANUARY 03, 2017 TO BE UNDER THE COORDINATION OF THE COUNTY ADMINISTRATOR

Motion made by Tim Lovelace, second Carl Rhea and duly approved by the Board of Supervisors to extend the cannery operations to January 03, 2017 under the coordination of the County Administrator to minimize costs.

The vote was: Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL TO AUTHORIZE THE USE OF DMV FUNDS FOR ANIMAL STERILIZATION

Motion made by Lou Wallace, second Carl Rhea and duly approved by the Board of Supervisors to authorize the use of DMV funds for animal sterilization and transfer $375.00 to the Friends of the Russell County Animal Shelter.

The vote was: Aye: Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Mark Mitchell, Rebecca Dye and Tim Lovelace Nay: None

APPROVAL TO AUTHORIZE A CSA SUPPLEMENT PENDING BUDGET COMMITTEE REVIEW

Motion made by Mark Mitchell, second Rebecca Dye and duly approved by the Board of Supervisors to approve the authorization of the Russell County CSA funding supplement pending the budget committee review.

The vote was: Aye: Mark Mitchell, Rebecca Dye, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Tim Lovelace Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR THE CIGARETTE TAX CODE AMENDMENT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to authorize a Resolution of support for the Cigarette Tax Code Amendment.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF A LEASE AGREEMENT WITH PEOPLE, INC FOR PROPERTY IN DANTE, VIRGINIA

Motion made by Lou Wallace, second Mark Mitchell and duly approved by the Board of Supervisors to approve a lease agreement with People, Inc. for property in Dante, Virginia for playground equipment and park.

Nay: None

APPROVAL TO EXTEND CANNERY OPERATIONS TO JANUARY 03, 2017 TO BE UNDER THE COORDINATION OF THE COUNTY ADMINISTRATOR

The vote was: ‘Aye: Tim Lovelace, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL TO AUTHORIZE THE USE OF DMV FUNDS FOR ANIMAL STERILIZATION

The vote was: ‘Aye: Lou Wallace, Carl Rhea, David Eaton, Steve Breeding, Mark Mitchell, Rebecca Dye and Tim Lovelace Nay: None

APPROVAL TO AUTHORIZE A CSA SUPPLEMENT PENDING BUDGET COMMITTEE REVIEW.

The vote was: ‘Aye: Mark Mitchell, Rebecca Dye, Carl Rhea, Lou Wallace, David Eaton, Steve Breeding and Tim Lovelace Nay: None

APPROVAL OF A RESOLUTION OF SUPPORT FOR THE CIGARETTE TAX CODE AMENDMENT

Motion made by David Eaton, second Lou Wallace and duly approved by the Board of Supervisors to authorize a Resolution of support for the Cigarette Tax Code Amendment.

The vote was: Aye: David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

APPROVAL OF A LEASE AGREEMENT WITH PEOPLE, INC FOR PROPERTY IN DANTE, VIRGINIA Motion made by Lou Wallace, second Mark Mitchell and duly approved by the Board of Supervisors to

approve a lease agreement with People, Inc. for property in Dante, Virginia for playground equipment and park.

The vote was:

Aye: Lou Wallace, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL OF SOLID WASTE DISPOSAL SITE SCHEDULE

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to change the solid waste disposal site schedule to schedule A (listed in the Board packet) and extend the hours on Wednesdays to 7:00 pm at all super sites.

The vote was: Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None Abstain: Carl Rhea

CLOSED SESSION

Motion made by Mark Mitchell, second and duly approved by the Board of Supervisors to enter into closed session to go into closed session pursuant to Virginia code 2.2-3711 for discussion concerning a prospective business or industry, land acquisition, actual or probable litigation and personnel matters.

The vote was: Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APRROVAL TO RETURN TO REGULAR SESSION

Motion made by David Eaton second Mark Mitchell and duly approved by the Board of Supervisors to return to regular session.

The vote was: Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

CERTIFICATION OF CLOSED SESSION

Pursuant to § 2.2-3712(D) of the Code of Virginia 1950, as amended each member of the Board of Supervisors upon the Roll Call certifies that to the best of their knowledge (i) only public business matters lawfully exempted from the open meeting requirements under the Virginia Freedom of Information Act and (ii) only such public business matters that were identified in the motion(s) by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board of Supervisors.

Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

The vote was:

‘Aye: Lou Wallace, Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None ‘APPROVAL OF SOLID WASTE DISPOSAL SITE SCHEDULE

Motion made by Tim Lovelace, second Mark Mitchell and duly approved by the Board of Supervisors to. change the solid waste disposal site schedule to schedule A (listed in the Board packet) and extend the hours on Wednesdays to 7:00 pm at all super sites.

The vote was:

‘Aye: Tim Lovelace, Mark Mitchell, Lou Wallace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

Abstain: Carl Rhea

CLOSED SESSION

The vote was: ‘Aye: Mark Mitchell, David Eaton, Tim Lovelace, Lou Wallace, Carl Rhea, Steve Breeding and Rebecca Dye Nay: None

APRROVAL TO RETURN TO REGULAR SESSION

Motion made by David Eaton second Mark Mitchell and duly approved by the Board of Supervisors to return to regular session.

The vote was: ‘Aye: Mark Mitchell, David Eaton, Carl Rhea, Lou Wallace, Tim Lovelace, Rebecca Dye and Steve Breeding Nay: None

CERTIFICATION OF CLOSED SESSION

‘Any member of the Board of Supervisors who believes that there was a departure from the requirements of clauses (i) and (ii) above shall so state prior to the vote, indicating the substance of the departure that, in his or her judgment, has taken place.

Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace – AYE Lou Wallace – AYE Carl Rhea – AYE David Eaton – AYE Rebecca Dye - AYE Steve Breeding – AYE Mark Mitchell – AYE

APPROVAL OF BURN BAN LIFT RESCINDED

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to rescind the vote lifting the burn ban.

The vote was: Aye: Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Breeding and Rebecca Dye Nay: None

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Mark Mitchell. David Eaton, Lou Wallace, Tim Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding Nay: None

Clerk of the Board Chairman

‘Are there any who believe a departure has taken place? Seeing none, if you agree that the matters heard, discussed or considered during the closed meeting were pursuant only to the motion(s) by which the closed meeting was convened, please signify by saying aye or yes.

Tim Lovelace ~ AYE Lou Wallace ~ AYE Carl Rhea AYE David Eaton - AYE Rebecca Dye - AYE Steve Breeding ~ AYE Mark Mitchell - AYE

APPROVAL OF BURN BAN LIFT RESCINDED

Motion made by Mark Mitchell, second Carl Rhea and duly approved by the Board of Supervisors to rescind the vote lifting the burn ban.

The vote was: ‘Aye: Mark Mitchell, Carl Rhea, Lou Wallace, Tim Lovelace, David Eaton, Steve Bree Nay: None

and Rebecca Dye

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn,

The vote was: ‘Aye: Mark Mitchell. David Eaton, Lou Wallace, Nay: None

Lovelace, Carl Rhea, Rebecca Dye and Steve Breeding

Clerk of the Board

December 13, 2016

An adjourned meeting of the Russell County Board of Supervisors was held on Tuesday, December 13, 2016 at 4:30 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting back to order.

Roll Call by the Clerk:

Present:

Tim Lovelace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Absent: Lou Wallace

APPROVAL TO OBSERVE THE SOLID WASTE SCHEDULE IN EFFECT IN OCTOBER 2016

Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the solid waste site schedule that was in effect in October 2016 which will be reviewed by the Solid Waste Committee for final approval.

The vote was: Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL TO AMEND THE WATER ORDINANCE

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to direct the County Attorney to amend the proposed Water Ordinance to incorporate the provisions under code section 15.2-5137 referencing service availability and mandatory connections.

The vote was: Aye: David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

Clerk of the Board Chairman

December 13, 2016

An adjourned meeting of the Russell County Board of Supervisors was held on Tuesday, December 13, 2016 at 4:30 pm at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting back to order. Roll Call by the Clerk: Present:

Tim Lovelace Carl Rhea David Eaton Steve Breeding Rebecca Dye Mark Mitchell

Lonzo Lester, Clerk

Absent: Lou Wallace

‘APPROVAL TO OBSERVE THE SOLID WASTE SCHEDULE IN EFFECT IN OCTOBER 2016 Motion made by Mark Mitchell, second Tim Lovelace and duly approved by the Board of Supervisors to approve the solid waste site schedule that was in effect in October 2016 which will be reviewed by the Solid Waste Committee for final approval. The vote was: ‘Aye: Mark Mitchell, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and David Eaton Nay: None

APPROVAL TO AMEND THE WATER ORDINANCE

Motion made by David Eaton, second Tim Lovelace and duly approved by the Board of Supervisors to. direct the County Attorney to amend the proposed Water Ordinance to incorporate the provisions under code section 15.2-5137 referencing service availability and mandatory connections.

The vote was: ‘Aye: David Eaton, Tim Lovelace, Carl Rhea, Steve Breeding, Rebecca Dye and Mark Mitchell Nay: None

Clerk of the Board

December 26, 2016

A special called meeting of the Russell County Board of Supervisors was held on Monday, December 26, 2016 at 10:00 am at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order.

Roll Call by the Clerk of the Board:

Present: Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Mark Mitchell

Absent: Rebecca Dye

APPROVAL OF A CONTRACT WITH L & L CONSTRUCTION CO., INC.

Motion made by Carl Rhea, second Tim Lovelace and duly approved by the Board of Supervisors to enter into a contract with L & L Construction Co., Inc. for the purchase of land at 1192 Cleveland Road, Lebanon, Virginia for the construction of a solid waste site and potential animal shelter.

The vote was: Aye: Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace
Nay: None Abstain: Mark Mitchell

Other Board Matters:

The Board discussed the success of the Community Work Program and the possibility of hiring a part time employee.

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was: Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace and Steve Breeding
Nay: None

Clerk of the Board Chairman

December 26, 2016

A special called meeting of the Russell County Board of Supervisors was held on Monday, December 26, 2016 at 10:00 am at the Russell County Government Center in Lebanon, Virginia.

The Clerk called the meeting to order. Roll Call by the Clerk of the Board:

Present:

Tim Lovelace Lou Wallace Carl Rhea David Eaton Steve Breeding Mark Mitchell

Absent: Rebecca Dye

APPROVAL OF A CONTRACT WITH L & L CONSTRUCTION CO., INC.

The vote was:

Aye: Carl Rhea, Tim Lovelace, David Eaton, Steve Breeding, Lou Wallace Nay: None

‘Abstain: Mark Mitchell

Other Board Matters:

The Board discussed the success of the Community Work Program and the possibility of hiring a part time employee.

APPROVAL TO ADJOURN

Motion made by Mark Mitchell, second David Eaton and duly approved by the Board of Supervisors to adjourn.

The vote was:

Aye: Mark Mitchell, David Eaton, Lou Wallace, Carl Rhea, Tim Lovelace and Steve Breeding Nay: None

Clerk of the Board Chairman

Board of Supervisors Action Item B-2

137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Expenditures

Request approval of the County’s December 2016 Monthly Expenditures:

STAFF RECOMMENDATION(s):

County’s December 2016 Monthly Expenditures are in compliance with budget and operational

services.

SUGGESTED MOTION(s):

Motion to approve County’s December 2016 Monthly Expenditures.

ATTACHMENTS:

• December 2016 Monthly Expenditures

Board of Supervisors Action Item B-2 137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Approval of Expenditures

Request approval of the County’s December 2016 Monthly Expenditures:

‘STAFF RECOMMENDATION(s): County’s December 2016 Monthly Expenditures are in compliance with budget and operational services.

SUGGESTED MOTION(s): Motion to approve County’s December 2016 Monthly Expenditures.

ATTACHMENTS:

December 2016 Monthly Expenditures

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russelleountyva.us

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Board of Supervisors Action Item B-3

137 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Approval of Pre-Authorized Expenditures

Request authorization of the County’s Pre-Authorized Payment of Monthly Expenditures:

The list of general expenditures the Board approves annually to ensure the County complies with the Virginia Procurement Act which requires all expenditures to be within 30 days or within the terms of the contracts. The expenditures are monthly operational expenditures or approved contracts:

Utilities Credit Card Payments Facility/Park/Vehicle Maintenance Withholding payments (payroll) Debt service Contracts

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Motion to authorize the County’s Pre-Authorized Payment of Monthly Expenditures.

ATTACHMENTS:

• None

Board of Supervisors Action Item B-3 187 Highland Drive Presenter: Chairman Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

Approval of Pre-Authorized Expen:

‘ures Request authorization of the County’s Pre-Authorized Payment of Monthly Expenditures:

Utilities Credit Card Payments Facility/Park/Vehicle Maintenance Withholding payments (payroll) Debt service Contracts

‘STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Motion to authorize the County’s Pre-Authorized Payment of Monthly Expenditures.

ATTACHMENTS:

None

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

Russell County Government Center

137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011 www.russellcountyva.us

Board of Supervisors   Action Item

137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

County Attorney Reports

RC Water Ordinance
RC By-Laws

Staff Recommendation:

Board Discretion.

Suggested Motion:

Motion Required.

ATTACHMENTS:

• RC By-Laws

Board of Supervisors Action Item 137 Highland Drive Presenters - Attorney Lebanon, VA 24266

Met 413/17_6:00 PM

County Attorney Reports

RC Water Ordinance
RC By-Laws

Staff Recommendation: Board Discretion Suggested Motion: Motion Required.

ATTACHMENTS:

RC By-Laws

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www. russellcountyva.us

By Laws Russell County
• Adopted May 5, 2014

Article I Russell County Board of Supervisors, Officers & Their Selection A. There shall be seven (7) members of the Board of Supervisors, six (6) elected for four-year terms by citizen vote of each of the six (6) Districts of Russell County and one (1) member elected at-large by the entire County for four years.

B. The Officers of the Board of Supervisors shall consist of a Chairman and Vice Chairman, each of whom shall serve for a term of one (1) calendar year.

C. Nomination of Officers shall be made from the Board at the first meeting of each calendar year. Election of Officers shall follow immediately.

D. A standing Budget/Finance Committee shall be appointed by the newly elected Board Chairman. This committee shall consist of two (2) Board members and two (2) staff members.

Article II Duties of Officers A. The Chairman shall:
(1) Preside at all meetings;
(2) Work closely with the County Administrator on day to day matters, approve appropriate financial documents, and approve the agenda for all meetings; (3) Carry out such other duties as assigned by the Board.

B. The Vice-Chairman shall act in the absence or inability of the Chairman to act.

C. The Budget/Finance Committee shall be responsible for preparation of the annual County budget and for presentation during a regular or special Board meeting before a vote is taken on the Budget each year. Other financial matters shall be considered by this committee before presentation to the full Board.

Article III Agenda Preparation Policy A. The County Administrator shall prepare an agenda for each regular meeting of the Board of Supervisors. Supervisors, staff, and others may submit to the County Administrator items for the agenda at any time prior to Noon Wednesday of the week preceding the regular meeting to which such item relates. Emergency items will be added as an amendment to the agenda.

B. Copies of the agenda shall be made available electronically for each Supervisor by close of business on Tuesday prior to the Board meeting and an agenda complete with a packet of materials for the Board members and News Media serving the County and the public not later than close of business on Thursday preceding the meeting to which it relates.

By Laws

Russell County « Adopted May 5, 2014

Article I

Russell County Board of Supervisors, Officers & Their Selection

A. There shall be seven (7) members of the Board of Supervisors, six (6) elected for four-year terms by citizen vote of each of the six (6) Districts of Russell County and one (1) member elected at-large by the entire County for four years.

B. The Officers of the Board of Supervisors shall consist of a Chairman and Vice Chairman, each of whom shall serve for a term of one (1) calendar year.

C. Nomination of Officers shall be made from the Board at the first meeting of each calendar year. Election of Officers shall follow immediately.

D. A standing Budget/Finance Committee shall be appointed by the newly elected Board Chairman. This committee shall consist of two (2) Board members and two (2) staff members.

Article IT

Duties of Officers

‘A. The Chairman shall:

(1) Preside at all meetings;

(2) Work closely with the County Administrator on day to day matters, approve appropriate financial documents, and approve the agenda for all meetings;

(3) Carry out such other duties as assigned by the Board

B. The Vice-Chairman shall act in the absence or inability of the Chairman to act.

C. The Budget/Finance Committee shall be responsible for preparation of the annual County budget and for presentation during a regular or special Board meeting before a vote is taken on the Budget each year. Other financial matters shalll be considered by this committee before presentation to the full Board.

Article IIT

Agenda Preparation Policy

‘A. The County Administrator shall prepare an agenda for each regular meeting of the Board of Supervisors. Supervisors, staff, and others may submit to the County Administrator items for the agenda at any time prior to Noon Wednesday of the week preceding the regular meeting to which such item relates. Emergency items will be added as an amendment to the agenda.

Article IV Meetings A. The time and place of Board Meetings shall be set from time to time by resolution of the Board in conformance with State Law. The regular meeting schedule shall be set at the organizational meeting held in January each year.

B. Minutes from the previous meeting shall be delivered to the Board members with the agenda prior to the next meeting. Unless requested by a Board member, the minutes will not be read and will be approved upon motion and vote of the Board.

C. Order of Business (1) Commencement of Meetings:
At the time established in accordance with Article IV (A) of these By-Laws for the commencement of regular meetings or at the hour specified for continued or special meetings, the Chairman shall call the meeting to order and shall direct the clerk to note the absence of any Board members by roll call. A quorum shall be required for commencement of any meeting.

(2) Agenda:
An agenda shall be prepared by the County Administrator in accordance with Article III under these By-laws. The proposed agenda shall be adopted by the Board at each meeting. The agenda will include under New Business “Reports from Designated Standing Committees”. Should the chairman or any member of the Board have a matter which he or she feels needs to be brought to the attention of the Board but which is not on the agenda, or if there is an amendment to the order of the agenda, he or she may make a motion that an addition or amendment be made to the agenda. Such amended agenda must be approved by a majority of the Board members present.

D. Presentations: Matters to be presented to the Board may be arranged by persons prior to the meetings and placed on the Agenda. The County Administrator must be notified by Wednesday of the week prior to the Board meeting. Any materials to be used for the presentation must be provided and included in agenda packet. Additional materials presented at the Board meeting must be approved by the Chairman prior to dissemination. These presentations are strongly encouraged to be limited to five (5) minutes and when four (4) minutes has elapsed, the Chairman may instruct the speaker that one (1) minute is remaining.

E. Quorum & Method of Voting A majority of the members of the Board of Supervisors shall constitute a quorum of the Board. All questions submitted to the Board for decision shall be determined by voice vote of a majority of the supervisors voting on any such questions, unless otherwise provided by law. The name of each member voting and how he or she voted must be recorded. Roll Call votes may be requested by any Board member.

F. Procedure for Roll Call of Board Members (1) The Members of the Board of Supervisors shall cast votes in district order on a rotating basis per meeting.
(2) The Chairman of the Board of Supervisors shall cast the last vote. (3) The Chairman/Clerk shall restate all motions before a vote is taken and the result of the

Article IV

Meetings

A. The time and place of Board Meetings shall be set from time to time by resolution of the Board in conformance with State Law. The regular meeting schedule shall be set at the organizational meeting held in January each year.

C. Order of Business

(1) Commencement of Meetings:

At the time established in accordance with Article IV (A) of these By-Laws for the commencement of regular meetings or at the hour specified for continued or special meetings, the Chairman shall call the meeting to order and shall direct the clerk to note the absence of any Board members by roll call. A quorum shall be required for commencement of any meeting.

(2) Agenda:

‘An agenda shall be prepared by the County Administrator in accordance with Article III under these By-laws. The proposed agenda shall be adopted by the Board at each meeting. The agenda will include under New Business “Reports from Designated Standing Committees”. Should the chairman or any member of the Board have a matter which he or she feels needs to be brought to the attention of the Board but which is not on the agenda, or if there is an amendment to the order of the agenda, he or she may make a motion that an addition or amendment be made to the agenda. Such amended agenda must be approved by a majority of the Board members present.

E. Quorum & Method of Voting

A majority of the members of the Board of Supervisors shall constitute a quorum of the Board. All questions submitted to the Board for decision shall be determined by voice vote of a majority of the supervisors voting on any such questions, unless otherwise provided by law. The name of each member voting and how he or she voted must be recorded. Roll Call votes may be requested by any Board member.

F. Procedure for Roll Call of Board Members (1) The Members of the Board of Supervisors shall cast votes in district order on a rotating basis per meeting.

(2) The Chairman of the Board of Supervisors shall cast the last vote.

(3) The Chairman/Clerk shall restate all motions before a vote is taken and the result of the

vote shall be announced following each vote.

G. General Rules of Procedure The Board’s Parliamentary Procedures shall be Robert’s Rules of Order, Newly Revised, 11th edition, specifically to include Section 49, Conduct of Business in Boards, pages 486 – 488, in all matters not covered by the Board’s bylaws, to the extent compatible with law and the historical practices of the Board. The County Attorney, or his or her designee, shall act as Parliamentarian to the Board. Any questions involving the interpretation or application of Robert’s Rules shall be addressed to the County Attorney. The Board may amend, by Resolution, the rules as it deems appropriate. The following rules shall apply:

(1) Members are not required to obtain the floor before making motions or speaking, which they can do while seated.

(2) All motions require a second except for nominations for appointments to other boards, authorities or commissions.

(3) There is no limit to the number of times a member can speak to a question, and motions to close or limit debate generally should not be entertained.

(4) Informal discussion of a subject is permitted while no motion is pending.

(5) The Chairman can speak in discussion without leaving the chair, can vote on all questions, but cannot make motions unless by consent of a majority of Board members present.

(6) No Board member is required to vote on any issue. If any Board member determines, prior to the calling of any issue before the Board, that he, because of conflict or otherwise, will abstain from voting on such issue, he shall announce such intention at the time the issue comes before the Board and shall not participate in the discussion on such issue or question. An abstention shall be counted for the purpose of determining a quorum. An abstention defeats a motion requiring a unanimous vote.

(7) In the incidence of a tie vote, the issue voted upon by the Board is dead and therefore voted down.

(8) If a primary or substitute motion is made at a Board meeting where at least six (6) members are present and the motion is voted on and fails, the same or a substantively similar motion cannot be reconsidered by the Board within the following twelve (12) months except by a primary or substitute motion made by a member of the Board who voted on the prevailing side where there are no less than six (6) Board members present, and only if two-thirds (2/3) of the Board members present vote to reconsider the action previously decided.

(9) Only Board members and the Parliamentarian shall have standing to raise noncompliance with these General Rules of Procedure, and only during the current meeting at the time of violation. Failure of the Board to comply with these General Rules of Procedure shall not invalidate any action taken by the Board.

H. Member Absenting Himself from Meeting Prior to Adjournment After the name of any member of the Board has been recorded as present at any meeting of the Board, he shall not absent himself from the remainder of the meeting prior to adjournment unless by consent of the Board.

vote shall be announced following each vote.

G. General Rules of Procedure

The Board’s Parliamentary Procedures shall be Robert’s Rules of Order, Newly Revised, 11th edition, specifically to include Section 49, Conduct of Business in Boards, pages 486 - 488, in all matters not covered by the Board’s bylaws, to the extent compatible with law and the historical practices of the Board. The County Attorney, or his or her designee, shall act as Parliamentarian to the Board. Any questions involving the interpretation or application of Robert’s Rules shall be addressed to the County Attorney. The Board may amend, by Resolution, the rules as it deems appropriate. The following rules shall apply:

(1) Members are not required to obtain the floor before making motions or speaking, which they can do while seated.

(2) All motions require a second except for nominations for appointments to other boards, authorities or commissions.

(3) There is no limit to the number of times a member can speak to a question, and motions to close or limit debate generally should not be entertained.

(4) Informal discussion of a subject is permitted while no motion is pending.

(5) The Chairman can speak in discussion without leaving the chair, can vote on all questions, but cannot make motions unless by consent of a majority of Board members present.

(6) No Board member is required to vote on any issue. If any Board member determines, Prior to the calling of any issue before the Board, that he, because of conflict or otherwise, will abstain from voting on such issue, he shall announce such intention at the time the issue comes before the Board and shall not participate in the discussion on such issue or question. An abstention shall be counted for the purpose of determining a quorum. An abstention defeats a motion requiring a unanimous vote.

(7) In the incidence of a tie vote, the issue voted upon by the Board is dead and therefore voted down.

(8) Ifa primary or substitute motion is made at a Board meeting where at least six (6) members are present and the motion is voted on and fails, the same or a substantively similar motion cannot be reconsidered by the Board within the following twelve (12) months ‘except by a primary or substitute motion made by a member of the Board who voted on the prevailing side where there are no less than six (6) Board members present, and only if ‘two-thirds (2/3) of the Board members present vote to reconsider the action previously decided.

H. Member Absenting Himself from Meeting Prior to Adjournment

After the name of any member of the Board has been recorded as present at any meeting of the Board, he shall not absent himself from the remainder of the meeting prior to adjournment unless by consent of the Board.

I. Board to Sit with Open Doors The Board of Supervisors shall sit with open doors and all persons conducting themselves in an orderly manner may attend the meetings; however, the Board may hold closed sessions as permitted by law and when deemed necessary by a majority vote of the Board.

A consent agenda shall be introduced by a motion “to approve” by any Board member, and shall be considered by the Board as a single item. There shall be no debate or discussion by any member of the Board regarding any item on the consent agenda. The Clerk or his/her designee shall provide a brief written summary or memo on each item included in the consent agenda. Upon request of any Board member who wishes to question or discuss an item, that item shall be removed from the Consent Agenda. This item shall be transferred onto the agenda for consideration.

J. Citizens Comment Period
Rules for Citizen Comment Period To ensure that the affairs of the Board and its committees may be conducted in an orderly manner, to ensure that all persons desiring to address the Board on matters pertinent to it are afforded an opportunity to do so, to permit persons in attendance to observe and hear the proceedings of the Board without distraction, and to permit to the fullest extent the Board to conduct County business with minimal disruption, the following rules are established.

(1) Each person desiring to speak during the Citizens’ Comment period on the agenda must provide name and address prior to their comments.

(2) Each speaker is strongly encouraged to limit remarks to a period of three (3) minutes per comment period; when two (2) minutes have passed the speaker may be reminded that there is one (1) minute remaining.

(3) Speakers may not donate their time to other speakers.

(4) Speakers will not be permitted to use audiovisual materials or other visual displays, but may present written and photographic materials to the Board members.

(5) Comments must be confined to matters germane to the business of the Board of Supervisors and shall not be cumulative or repetitive.

(6) Speakers should address the Board with decorum – loud, boisterous, and disruptive behavior, obscenity, and vulgarity should be avoided as well as other words or acts tending to evoke violence or deemed to be a breach of the peace.

(7) The Citizens’ Comment period is not intended to be a question and answer period or time for dialogue with County officials. Questions which are raised during a comment period may at the discretion of the Board be responded to by County officials after sufficient time for appropriate investigation.

(8) Speakers shall remain at the podium while addressing the Board.

(9) Speakers shall not be interrupted by audience comments, calls/whistles, laughter, or other gestures. Individuals in the audience who do not abide by this policy after a warning will be asked to leave the meeting.

I. Board to Sit with Open Doors

The Board of Supervisors shall sit with open doors and all persons conducting themselves in an orderly manner may attend the meetings; however, the Board may hold closed sessions as permitted by law and when deemed necessary by a majority vote of the Board.

‘A consent agenda shall be introduced by a motion “to approve” by any Board member, and shall be considered by the Board as a single item. There shall be no debate or discussion by any member of the Board regarding any item on the consent agenda. The Clerk or his/her designee shall provide a brief written summary or memo on each item included in the consent agenda. Upon request of any Board member who wishes to question or discuss an item, that item shall be removed from the Consent Agenda. This item shall be transferred onto the agenda for consideration.

J. Citizens Comment Period

Rules for Citizen Comment Period

To ensure that the affairs of the Board and its committees may be conducted in an orderly manner, to ensure that all persons desiring to address the Board on matters pertinent to it are afforded an opportunity to do so, to permit persons in attendance to observe and hear the proceedings of the Board without distraction, and to permit to the fullest extent the Board to conduct County business with minimal disruption, the following rules are established.

(1) Each person desiring to speak during the Citizens’ Comment period on the agenda must provide name and address prior to their comments.

(3) Speakers may not donate their time to other speakers.

(4) Speakers will not be permitted to use audiovisual materials or other visual displays, but may present written and photographic materials to the Board members.

(5) Comments must be confined to matters germane to the business of the Board of Supervisors and shall not be cumulative or repetitive.

(6) Speakers should address the Board with decorum - loud, boisterous, and disruptive behavior, obscenity, and vulgarity should be avoided as well as other words or acts tending to evoke violence or deemed to be a breach of the peace.

(8) Speakers shall remain at the podium while addressing the Board. (9) Speakers shall not be interrupted by audience comments, calls/whistles, laughter, or

other gestures. Individuals in the audience who do not abide by this policy after a warning will be asked to leave the meeting

(10) Expressive activities including, but not limited to, petitioning, picketing, displaying signs and posters, solicitation, demonstrating, pamphlet distribution, and conducting polls shall not be permitted within the Governmental Center Building or in any other building that the Board is meeting.

These rules do not preclude persons from delivering to the Board or its Clerk written materials including reports, statements, exhibits, letters, or signed petitions or to prohibit persons from presenting oral or written comments on any subject germane to the business of the Board to individual Board members or to the Board through its Clerk outside the context of the public meeting.

K. Agenda Item Procedure The following guidelines shall be followed for comment addressed to specific agenda items:

(1) In order to prevent obvious questions from consuming Board Meeting time, the Chairman and/or designated person(s) will advise the speaker if a matter is to be considered during some other time during the meeting.

Article V
Procedure for Dealing with Items Not on the Agenda A. All matters not on the agenda must be raised during citizens comment period. Any matter not on the agenda shall not be considered unless approved for consideration by the majority of the Board present in accordance with Article IV, C (2).

B. For any special meeting, the business to be discussed shall be stated in the call for such meeting. The Chairman or Administrator shall prepare a written agenda listing all items to be considered for every special meeting. No other business shall be discussed or acted upon unless approved for consideration by the majority of the Board present in accordance with Article IV, C (2).

Article VI Public Hearings A. All public hearings will be advertised in accordance with the Virginia Code. Public hearings may be postponed, continued or canceled at the discretion of the Board.

B. In addition to those required by law, the Board at its discretion may hold public hearings when it decides that a hearing will be in the public interest.

C. The case before the Board shall be summarized by the Chairman or designated person(s). If there is expected to be many speakers on the issue, interested parties wishing to speak must sign the register at the rear of the room prior to the start of the hearing. Each person wishing to speak will be called to the podium by the Chairman or designated person(s) in the order such person signed the register and must state his or her name and address for the record. Generally, each citizen should be provided an opportunity to speak.
Each speaker shall be limited to three (3) minutes, unless waived by the Board.

D. Board Members shall limit their comments in public hearings to insure participation by the public without Board interference.

K. Agenda Item Procedure The following guidelines shall be followed for comment addressed to specific agenda items:

Article V

Procedure for Dealing with Items Not on the Agenda

A. All matters not on the agenda must be raised during citizens comment period. Any matter not on the agenda shall not be considered unless approved for consideration by the majority of the Board present in accordance with Article IV, C (2).

Article VI

Public Hearings A. All public hearings will be advertised in accordance with the Virginia Code. Public hearings may be postponed, continued or canceled at the discretion of the Board.

B. In addition to those required by law, the Board at its discretion may hold public hearings when it decides that a hearing will be in the public interest.

C. The case before the Board shall be summarized by the Chairman or designated person(s). If there is expected to be many speakers on the issue, interested parties wishing to speak must sign the register at the rear of the room prior to the start of the hearing. Each person wishing to speak will be called to the podium by the Chairman or designated person(s) in the order such person signed the register and must state his or her name and address for the record. Generally, each citizen should be provided an opportunity to speak. Each speaker shall be limited to three (3) minutes, unless waived by the Board.

D. Board Members shall limit their comments in public hearings to insure participation by the public without Board interference.

Article VII Appointment of Committees Appointments to committees of the Board may be made by the Chairman. Appointments to other authorities, boards, and commissions, shall be made only by member motion adopted by a majority of the full Board. Prior to consideration of the nomination, the nominee shall be notified to determine his or her willingness to serve and to determine if he or she meets the qualifications for such appointment.

Article VIII Duties of the County Administrator The County Administrator shall:

A. Prepare the agenda for each meeting for approval in conformance with the agenda preparation procedure outlined in these bylaws.

B. Keep a written record of all business transacted by the Board.

C. Administer the financial control procedures of the County.

D. Advise and inform the Board on all matters affecting County government.

E. Execute all formal documents authorized by the Board of Supervisors.

F. Provide and supervise all staff services directly under the control of the Board of Supervisors.

G. The County Administrator shall be responsible for all personnel management of the County. Department Directors, Coordinators, Supervisors or Managers will be hired and dismissed with the consent of a majority of the Board of Supervisors.

H. Prepare an annual operating budget for the County government in accordance with guidelines established by the State auditor’s office for approval by the Board of Supervisors. He shall be responsible for maintaining adequate financial and accounting records on all County business under his control.

I. Serve as the Board’s representative in all circumstances where the Chairman, Vice Chairman, or a majority of the Board Members are not available.

J. Perform all other duties delegated by the Board as required by law.

Article IX Amendments A. The Bylaws may be amended by a recorded majority vote of the entire membership of the Board provided that written notice has been given to all members of the Board and a copy of the proposed amendment is sent with the notice, prior to said meeting.

Article VII

Appointment of Committees

Appointments to committees of the Board may be made by the Chairman. Appointments to other authorities, boards, and commissions, shall be made only by member motion adopted by a majority of the full Board. Prior to consideration of the nomination, the nominee shall be notified to determine his or her willingness to serve and to determine if he or she meets the qualifications for such appointment.

Article VIII Duties of the County Administrator The County Administrator shall:

A. Prepare the agenda for each meeting for approval in conformance with the agenda preparation procedure outlined in these bylaws.

B. Keep a written record of all business transacted by the Board.

C. Administer the financial control procedures of the County.

D. Advise and inform the Board on all matters affecting County government. E. Execute all formal documents authorized by the Board of Supervisors.

F. Provide and supervise all staff services directly under the control of the Board of Supervisors.

I. Serve as the Board’s representative in all circumstances where the Chairman, Vice Chairman, or a majority of the Board Members are not available.

J. Perform all other duties delegated by the Board as required by law.

Article IX

Amendments

A. The Bylaws may be amended by a recorded majority vote of the entire membership of the Board provided that written notice has been given to all members of the Board and a copy of the proposed amendment is sent with the notice, prior to said meeting.

B. The Bylaws may be suspended in whole or in part only upon the unanimous vote of Board members present, relating to any matter before it.

Board of Supervisors Action Item C-1 – C-4

137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

County Administrator Reports & Requests

The County Administrator Reports & Request for January 2017:

REPORTS

2017 Richmond Legislative Meeting
RC Animal Shelter VDACS Inspection Report

REQUESTS

Authorization of 2017 Budget Meeting Schedule
Authorization of VDOT Resolution for Speed Limit Reduction on Rte. 82
Authorization of Appointment of Lonzo Lester, Financial Agent for
Workforce Investment Board and Vicki Porter, Alternate

STAFF RECOMMENDATION(s):

Board Discretion.

SUGGESTED MOTION(s):

Board Discretion.

ATTACHMENTS:

 Various

Board of Supervisors Action Item C-1 - C-4 137 Highland Drive Presenter: Administrator Lebanon, VA 24266

Meeting: 1/3/17 6:00 PM

County Administrator Reports & Requests

The County Administrator Reports & Request for January 2017:

REPORTS

2017 Richmond Legislative Meeting
RC Animal Shelter VDACS Inspection Report

REQUESTS

Authorization of 2017 Budget Meeting Schedule
Authorization of VDOT Resolution for Speed Limit Reduction on Rte. 82
Authorization of Appointment of Lonzo Lester, Financial Agent for

Workforce Investment Board and Vicki Porter, Alternate

STAFF RECOMMENDATION(s): Board Discretion.

SUGGESTED MOTION(s): Board Discretion.

ATTACHMENTS:

Various

\ : DIVISION OF ANIMAL & FOOD INDUSTRY SERVICES N J _ OFFICE OF ANIMAL CARE & EMERGENCY RESPONSE

P.O, BOX 1163 VirciwiA DEPARTMENT RICHMOND, VA 23218 OF AGRICULTURE AND 804-692-4001 (CS EAS) ANIMAL FACILITY INSPECTION REPORT Facility Name/ID: Inspection Date:

(°Y PMG

4 ‘DUnannounced 1 Scheduled

Portal bbe

Facility Physical Address: Facility Mailing Address: Facility Telephone Number:

YS Habs rin ~o. by 1228 P10 - 6G F- S098

24 Facility Fax Number: Lbarar, VA 27ALG gS yp epee, ERS

Po- Y/S- F776

Type of Faci Owned By: Operated By: O Private Animal Shelter © Humane Society 1D Humane Society 1BPublic Animal Shelter ociy: m Deity ts Other: IRoounty: Q. eouny: Kee © CS O Other: O Other:

Weekly Hours of Public Access: Other Facility Details

ion - Fou: (006 - S-9d (inc. contractual agreements):

Mot DGOn - f’I~

‘ / 74 re

Facility Supervisor: 1 fltussck ACO

Responsible Party Name and Address:

Responsible Party: wt Al 0 cata toe

:xecutive — Local Governing Body ‘O President - Organization Board of Directors

Establishment Owner LO. Gx (2 0k

C Other: a Lebar VA PAPEC

Attachments: \PYANIMAL FACILITY INSPECTION FORM — SHELTER REGULATIONS. (ANIMAL FACILITY INSPECTION FORM — ANIMAL CARE ‘SIANIMAL FACILITY INSPECTION FORM ~ OPERATIONS CANIMAL FACILITY INSPECTION FORM ~ ANIMAL TRANSPORT

Inspected By State Veterinarian’s Representative:

Signature

SO ot g

oF AGRICULTURE AND

N DIVISION OF ANINAL & FOOD INDUSTRY SERVICES. \ VW OFFICE OF ANIMAL CARE AND EMERGENCY RESPONSE

Vircinta DEPARTMENT RICHMOND, VA 23218

ConsUMER SERVICES | pyinaL FACILITY INSPECTION FORM — SHELTER REGULATIONS

P.O. BOX 1163 804-692-4001

Facility Name/ID

( Chu

BIida.

. Inspector Initials: O¢%/

REQUIREMENT

NSF | OF COMMENTS:

2VAC5-111-20 General Provisions—Suitebily ‘Animals are maintained in a manner that protects them from thet, ijury, escape. and ‘exposure to harmful substances. Enclosures salely house animals and allow for

| adoquate separation of animals according to species, sex, age, and temperament

Crteal 5 |

2VAC 5-111-20 General Provisions—Temperature/Ventilation All enclosures maintained ala temperature comfortable far each animal. Each ‘enclosure provides adequate ventilation for each animal

Critical 0 |

2VAC 6-11-20 General Provisions—Maintenance and Sanitation Facilty and enclosures are clean diy, and sanitary ll animals removed from enclosure before cleaning; or confined in enclosure ina way that keeps anime dry and free from ‘exposure to cleaning agents. All enclosures are thoroughly cy before animal placed wilh, All enclosures cleaned with disinfectant or gennicidal agent

Critical

2VAC5-111-20 General Provisions—Drinking Water Dinking water i available toe animals a altimes, unless oltenvise ordered by a licensed veterinarian, Water recepacls Kept na sanitary condition, and are secured in fixed poston orate ota nontip design

Critical O

2VAC 5-111-20 General Provisions—Appropriate Feeding and Food Storage

‘Al animals adequately and appropriately fed according fo species and age Feed stored ina manner hat prveals spoiage inlestation, and contamination Al fod utensis and receplacies prope cleaned belwoon uses.

Critical

2 VAC 6-111-20 General Provisions—Cage Specific Requirements Each animal provided aocess to resting patonm, bedding. or perch as appropriate tits species, age, and condition. All enclosures have sol ors =.

Critical 1

‘2VAC 5111-80 Provision of Veterinary Treatment—Protocols and Provisions Faailily follows licensed veterinaian’s protocols for determining need for veterinary \vealment, contol of infectious or contagious diseases, and management of neonates.

andi medically compromised animals, Eacilly has a marked isolation room and maintains CG epee sire fy compromised animals.

2 VAC 6-111-40 Housing of Animals Subject to @ Holding Period Enclosure or any potion there! used to house an aml during the hoking pevod is elirely constructed of materials that are durable, non-porous, impervious to moisture, and ablo tobe thoroughly cleaned and alsinfected

2VAC5-111-40 Housing of Animals Subject o a Holding Period Enclosure or any portion therea used to house an animal during the holding period that

spol the sucual ney ol hing he aga tal a sal, ‘on-porous, menus to moisture, and abe o be thoroughly cleaned and disinfected,

2VACS5-111-80 Housing of Animals Subject to a Holding Period! ‘Alfsttuctutes contained within an enclosure or potion thereof shall be constructed of materials that are durable, non-porous, impervious fo moisture, and able to be cleaned and isinfeciod, orare discarded or laundered dal

2 VAC 5-111-40 Housing of Animals Subject to a Holding Period Enclosure and ll suctures therein used to house an animal subject to a holding period are thoroughiy cleaned and disinfected before use bya dilerent animal,

NGF = No Significant Findings

FeFindings

REVIEWED WITH: Signature.

Name. Lowe he

VDACS AC-10-A (rev. 10/16)

N DIVISION OF ANIMAL & FOOD INDUSTRY SERVICES

\ J OFFICE OF ANIMAL CARE AND EMERGENCY RESPONSE A P.O. BOX 1163

Vircints DEPARTMENT RICHMOND, VA 23218

oF AGRICULTURE AND 804-692-4001

CONSUMER SERVICES ANIMAL FACILITY INSPECTION FORM — ANIMAL CARE Facility Name/ID: Date: 2Qfy, Time: 95q A IAs “ , KKK SH

REQUIREMENT NSF | OF COMMENTS:

{§8.2.0508 Adequate Feed Each animal provided adequate feed as defined in §3:2-6500 (suiicent, nutitve, accessible, easily consumed, provided in a sanitary manner at suitable intervals, at east

diy) Critical O

$8.28509 Adequate Water ie Each animal provide adequate water as defined in §8.28500 (lean fresh, potable, dhinkable temperature, suficient volume, at suitable intervals to mainain normal oe

tryration). Gri

{§9.26503 Adequate Shelter

Each animal provided adequate shelter as delind in §3 2-6500 (suitable, safe, protects

fiom weather extremes, property lighted, propery cleaned, enables animal tobe clean and dy, provides a sold resting surtace)

Critical O

§8.2.6808 Adequate Space Each animal provid adequate space as defined in §32-6500 (allows each animal 10 stan, siti, umn about, make all nomal body movements in a comfortable, normal «| | pasion, andintrac sally vith other animals) Critical

§3,2.6503 Adequate Exercise Each animal provided adequate exercise as defined in §3 2.6500 (opportunity for the animal to mave sufciently to maintain normal muscle tone and mass forthe age, oe spaces, size, and conciion of the animal), Critical O

§8.2:6508 Adequate Caro, Treatment, and Transportation Each animal provided adequate care as define in §8.2.6500 (good animal husband, hancingpredicten management, confinement, eedng, toting, prota, str, | transport, veterinary care, and euthanasia wnen necessary) Celt

§8.2-6503 Veterinary Cate vA Each animal provided veterinary care as defined in §2.2-6500 when needed to prevent | (

sullen, impaiment of health, disease progression, or disease transmission. Critical O

Number of Other Companion Animals on Site: tr

3 2 NumberofFuns: 7/9 Number of Cages: 2. | nonbetincapi At 2 pr

Number of Dogs on Site: /4 f Number of Cats on Sie: 23

COMMENTS: “AO clon, bo Jpn d

-. tA sev 5h

Khe

NSF = No Significant Findings F= Findings Critical findings are those which cause animal death, serlous injury, or egregious suffering,

REVIEWED WITH: Signature.

Name Pp eee a

VDACS AC-10-B (eff. 10/16)

Inspector Initials:

DIVISION OF ANIMAL & FOOD INDUSTRY SERVICES | J OFFICE OF ANIMAL CARE AND EMERGENCY RESPONSE Ms P.O, BOX 1163

VirGiNIA DEPARTMENT RICHMOND, VA 23218

OF AGRICULTURE AND 804-692-4001

CONTA ER SERRE? ANIMAL FACILITY INSPECTION FORM - OPERATIONS Facility Namel Date: -)/o/, Time: P’s

Leurrth? Cow

REQUIREMENT.

id COMMENTS

§.2.6557 Custody Record Availability

Gritical findings are those which cause animal death, serious injury, or egregious suffering.

Custody e001 is readily avaliable for ech animal in icity. Critical §8.2.8867 Custody Record Completeness son {Gustody record includes: date of custo, date ofthe making of the revo, species, y, his pet

color, breed, sex, ae, weigh, reason for custody, locaton where custody was taken, | xf { ;

owner if known, icensettagtaltoo‘collar or other identilication, and disposition, cca Stat wal ir Critical 0 §8.2-6546 Animal identification

‘reasonable efotis made to determine whether each animal has a cola, tag, loense, | 7]

tatoo, or ther idenificaion A reasonable eo is made to ideny and nail the

‘owner Critical O {§8.2:8546 Holding Period ey

Each animal ished forthe required holding peti i Critical 0 '§8.2.6546 Reasonable Access y

Facilityis accessible to the public al reasonable hours during the week. i“ Critical §8.2.6546 Animal Disposition S|

Each animals cisposed by humane euthanasia, adoption, ortansferredtoa lawtly |

perating animal teller or otner releasing agency. Critical C1 '§325546 Animal Adoption

Nomoc than tuo animals (r one family of animals) released toany one personina |

‘30-day period, Each adopter has signed a statement specifying that helshehas never | H

been convicted of armel erly, neqlecorabandounen ities §328574 Animal Strlization

Belore release, adopter ofeach dogo cat sgns an agreement to have the animal

seized thin 20 days (unless already storied) Critical '§228876 Sterilization Agreement

Agreement conains the date of agreement names addesses and signatures ofboth |

the releasing agony andthe new over, descrnion ofthe anal the date by which | (

slerization i requied, and abot slafementdelaiing the requitements otis aw. Critical 0 '§3.2-6546 Euthanasia Method

Euthanasia is conducted using only methods prescribe by the Slat Vettnaian (Stele |

Veltnaian’s Deco) Critical '§326546 Euthanasia Competency i

Euthanasia is permed by a compoteny ceed person under the general MY,

supervision of censed veernafan or performed bya icensed veterinarian, in L a | accordance with Site Veena Deatve 74 Critical O {§3.26546 Sta Signed Statements Y

Directors, operators, sal, and caregivers have each signed a satementspectying that]

helshe has never een convicted of animal cully, neglect, or abandonment Critical

NSF=NoSignificantFindings _F = Findings

REVIEWED WITH: Signature,

Name_ EN

VDACS AC-10-C (eff. 10/16)

                    Board of Supervisors       January 3, 2017

Russell County Page 1

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS FISCAL YEAR 2017 BUDGET MEETING SCHEDULE

Date Activity

01/06/17 Letter of Budget Requests to Departments, Offices, & Agencies

01/27/17 Dead-line for Departmental Budget Requests

02/17/17 Budget Expenditures Compiled

02/28/17 Revenue Projections Compiled

03/02/17 Budget Committee Workshop

03/09/17 Budget Committee Workshop

03/23/17 Full Board of Supervisors Budget Work Session

04/06/17 Advertise Public Hearing for Budget and Tax Rates

04/13/17 Advertise Public Hearing for Budget and Tax Rates

04/20/17 Hold Public Hearing on FY 2017 Budget and Tax Rates

05/01/17 Approve Budget at Regular May Meeting

06/12/17 Dead-line for First Half Real Property Tax Payments

Board of Supervisors January 3, 2017

RUSSELL COUNTY

BOARD OF SUPERVISOR’S BUDGET MEETINGS

Russell County Governmental Center Lebanon, Virginia 24266

RUSSELL COUNTY BOARD OF SUPERVISORS. FISCAL YEAR 2017 BUDGET MEETING SCHEDULE

Date Activity

01/06/17 _Letter of Budget Requests to Departments, Offices, & Agencies 01/27/17 —_Dead-line for Departmental Budget Requests

02/17/17 Budget Expenditures Compiled

02/28/17 Revenue Projections Compiled

03/02/17 Budget Committee Workshop

03/09/17 Budget Committee Workshop

03/23/17 Full Board of Supervisors Budget Work Session 04/06/17 Advertise Public Hearing for Budget and Tax Rates 04/13/17 Advertise Public Hearing for Budget and Tax Rates 04/20/17 Hold Public Hearing on FY 2017 Budget and Tax Rates 05/01/17 Approve Budget at Regular May Meeting

06/12/17 Dead-line for First Half Real Property Tax Payments

Russell County

Russell County Virginia “The Heart of Southwest Virginia”

Tim Lovelace Rebecca Dye District 1 District 6

Lou Ann Wallace Steve Breeding, Chairman Mark Mitchell District 2 District 5 At-Large

Carl Rhea David Eaton, Vice-Chairman Lonzo Lester District 3 District 4 County Administrator

Russell County Government Center 137 Highland Drive · Lebanon, Virginia 24266 · (276) 889-8000 · Fax (276) 889-8011

www.russellcountyva.us

RESOLUTION

SPEED LIMIT REDUCTION ON ROUTE 82 (Cleveland Road)

At a regular meeting of the Board of Supervisors of Russell County held in Lebanon, Virginia

this 3rd day of January, 2017 it was duly moved and seconded that:

WHEREAS, State Primary Route 82, Cleveland Road, in Russell County Virginia, is traveled by

motorists at a high rate of speed creating a hazard at the intersection of Route 82 (Cleveland

Road) and Route 640 (River Mountain Road) at the County’s Lebanon Disposal Site along with

the Glade Hollow Little League Baseball Fields that endangers children and residents health,

lives, and property, as well as other motorists traveling through said area,

NOW, THEREFORE, BE IT RESOLVED, this Board requests that the Virginia Department of

Transportation change and post speed limits from 55 miles per hour to 35 miles per hour in the

above mentioned area.

RESOLVED this 3rd day of January, 2017, by the following vote:

Recorded vote: ______________________________________

Moved: _______________ Steve Breeding, Chairman

Seconded: ____________ Russell County Board of Supervisors

Yeas: _____

Nays: _____

ATTEST:

Lonzo Lester, County Administrator

Russell County Virginia “The Heart of Southwest Virginia”

Tim Lovelace Rebecca Dye

District 1 District 6

Lou Ann Wallace Steve Breeding, Chairman Mark Mitchell

District 2 District 5 AvLarge

Carl Rhea David Eaton, Vice-Chairman Lonzo Lester

District 3 District 4 County Administrator RESOLUTION

SPEED LIMIT REDUCTION ON ROUTE 82 (Cleveland Road)

Ata regular meeting of the Board of Supervisors of Russell County held in Lebanon, Virginia

this 3° day of January, 2017 it was duly moved and seconded that:

WHEREAS, State Primary Route 82, Cleveland Road, in Russell County Virginia, is traveled by motorists at a high rate of speed creating a hazard at the intersection of Route 82 (Cleveland Road) and Route 640 (River Mountain Road) at the County’s Lebanon Disposal Site along with the Glade Hollow Little League Baseball Fields that endangers children and residents health,

lives, and property, as well as other motorists traveling through said area,

NOW, THEREFORE, BE IT RESOLVED, this Board requests that the Virginia Department of Transportation change and post speed limits from 55 miles per hour to 35 miles per hour in the

above mentioned area.

RESOLVED this 3° day of January, 2017, by the following vote: Recorded vote:

Moved: Steve Breeding, Chairman Seconded: Russell County Board of Supervisors Yeas:

Nays:

ATTEST:

Lonzo Lester, County Administrator

Russell County Government Center 137 Highland Drive - Lebanon, Virginia 24266 - (276) 889-8000 - Fax (276) 889-8011 www.russellcountyva.us

MONTHLY BANK BALANCES

November 30, 2016

Regular Account 4,950,467.77, Honaker Library Donations 4.93 IDA Debt Reduction 1.00 Employee Insurance 629,248.43 Employee Claims Account 1,000.00 Knox Coal Insurance Fund 414.84 Russell Co, Housing Fund 4,424.36 School Textbook 5,092.04 Sheriff Domestic Violence 2,296.08 Sheriff Seized Assets 26,073.34 Sheriff Restitution 16,212.97, Sherif Federal Justice Forfeited Assets 16,561.68 Sheriff Forfeited Assets 10,577.31 ‘Comm Attomey Fed Justice Forfeited Assets 115,340.60 Comm Attorney Forfeited Assets 31,139.41 Federal Comm Attorney Forfeited Assets 7,029.92 Sheriff Federal Forfeited Assets 20,057.63 ‘Commonwealth Attorney Abanoned Property 500.00 SSI Recipients 14,885.36 | First Sentinel Bank 3,472.16 | Bank of Honaker 28,082.51 | ‘New Peoples Bank 132,580.30 | Certificates of Deposit General 49,575.00 | “Treasurer’s Money Market 3,475,664.52 Certificate of Deposit Library Donations 24,788.80 | Certificates of Deposit Knox Creek Ins, 240,027.19 Certificate of Deposit Employee Insurance 4,056,187.57 Total Cash In Bank 10,896,726.11 Cash In Office 2,284.71 Petty Cash 4100.00

TOTAL CASH 10,899,080.82

DATE November 30, 2016 ACCOUNT DEBIT. ‘CREDIT

Cash in Office 226471

‘Cash in Bank 10,896,726.11

Peity Cash 100.00

‘General Fund 7,710,963.41 Sheriff In State Trip 21,617.20 ‘Sheriff Dare Fund 100.00 ‘Sheriff Seized Assets 26,073.34 Sheriff Restitution 16,212.97 ‘Sheriff Forfeited Assets 10,577.34 ‘Comm Attomey Forfeited Assets 31,139.47 Federal Comm Atty Forfeit Assets 7,029.92 Honaker Library Donations 24,788.80 Russell County Housing Fund 4,424.36 ‘Sheriff Federal Forfeited Assets 20,057.63 ‘Sheriff Domestic Violence 2,396.08 ‘Comm Attorney Abanoned Prop 500.00 ‘Comm Attomey Fed Justice 775,340.80 ‘Sheriff Fed Justice Forfeited 16,587.88 Social Services (60,319.32) ‘Swva Asap 9,883.30 ‘Coal Road Improvement 89,924.48 CSA, (602,803.13) School Fund 7,235,843.17 School Food (155,088.94) School Textbook 45,092.04 Regional Adult Education 257,183.69 Litter Fund Trash Pickup (6,886.16) ‘Current Credit (875.86) ‘Current Debit 14.44 Title XX 17,321.08 ‘SSI Recipients 14,885.35 Damage Stamp Fund 2,823.98 IDA Debt Reduction 1.00 Valley Heights 36,434.43 Dante Sewer 49,575.00 ‘Employee Health Insurance 7,685,436.00 Knox Coal Insurance 240,442.03 Employee Insurance Claims 7,000.00 Taw Library 144.93 Special Welfare 50,293.76 Housing Fund #2 7,400.00 Russell Co Health & Fitness 77,611.24 ‘Cannery (28,545.37) WB (152,513.40) Total 10, 899,080.82 70,899,080.82

November 10, 2016

‘The Regular monthly meeting of the Industrial Development Authority of Russell County, Virginia was held on November 10, 2016, at 5:30 P.M. at Bonanza Family Restaurant, Main Street, Lebanon, Virginia.

MEMBERS PRESENT: Becki Joyce, Chairman Roger Sword, Vice Chairman Richard Lockridge Jarred Glass, Member Emie McFaddin, Member Carlton Elliott, Member David Mullins, Member Scott Gilmer, Member ABSENT Mike Hincher, Member STAFF: Katie Patton, Attorney GUESTS: Dr. Brown, Superintendent Russell County Schools

Carl Knoblock, US Small Business Administration The Chairman called the meeting to order at 5:40P.M. Secretary called the roll and recorded the roll call.

The Chairman welcomed Jarred Glass to the board

PUBLIC COMMENT Dr. Brown, Superintendent introduced himself to the IDA board and expressed his interest to serve Russell County to improve the quality of life. Dr. Brown further stated the gap between graduation and being part of the workforce needs to be closed. He also informed the IDA of the Virginia School Quality Profile web site.

Page 2 November 10, 2016

APPROVAL OF MINUTES Upon motion made by Roger Sword, second by Ernie McFaddin and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the minutes of October 13, 2016 meeting.

The Vote was: ‘Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer, D.

Mullins Nay: None Absent: M. Hincher

FINANCIAL REPORT Financial report was presented by Carlton Elliott

Upon motion made by Scott Gilmer, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia to approve the Financial Report of November 10, 2016 as presented.

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer, D.

Mullins

Nay: None Absent: M. Hincher

U.S. SMALL BUSINESS ADMINISTRATION Carl Knoblock with US Small Business Administration presented strategies for recruiting industries.

ATTORNEY’S REPORT ‘The attomey advised the IDA to amend the by-laws allowing the next meeting date, place, and time be set in the meeting.

Upon motion made by Richard Lockridge, second by David Mullins and duly approved by the Industtial Development Authority of Russell County, Virginia amending the by-laws to state the next regular monthly meeting date, time, and place bet set at the conclusion of the current meeting.

Page 3 November 10, 2016

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, 8. Gilmer, D. Mallins

Nay: None

Absent: M. Hincher

COMMITTEE REPORT Becki Joyce reported updates have been made to the web site and the IDA now has a facebook page and a linkedin page.

“The daycare project is now waiting on a response from the bank’s attorney.

Roger Sword reported the work on the automatic doors at the DSS office has not been. completed,

‘The chairman appointed Ernie McFaddin to get proposals on installing automatic doors on the DSS facility.

Ernie McFaddin requested the IDA assist the Town of Honaker in completing an engineering study of the David’s Grocery building for a possible business incubator. The cost for the Study is $1,200.00.

Upon motion made by Ernie McFaddin, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia to have an engineering study for repair feasibility of the David’s Grocery building in Honaker. The cost of the study is $1,200.00.

‘The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E, McFaddin, R. Lockridge, S. Gilmer, D,

Mullins Nay: None Absent: M. Hincher

NEW BUSINESS ‘The board discussed the need for the secretary to have the authority to sign checks.

Upon motion made by Scott Gilmer, second by Erie McFaddin, and duly approved by the Industrial Development Authority of Russell County, Virginia to allow the secretary of the IDA. to have authority to sign checks.

Page 4 November 10, 2016

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, 8. Gilmer, D.

Mallins Nay: None Absent: M. Hincher

MME requested the IDA sign a rider to the lease not allowing firearms on the property they lease in the government center.

Upon motion made by Carlton Biliott, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Chairman to sign the lease rider with DMMB.

The Vote was: Yea: R, Sword, J, Glass, C. Blliott, B. McFaddin, R. Lockridge, 8. Gilmer, D. Mullins

Nay: None

Absent: M, Hincher

CLOSED SESSION Upon motion made by Scott Gilmer, second by Emie McFaddin and duly approved by the Industrial Development Authotity of Russell County, Virginia to 20 into Closed Session as permitted by, VA Code#2.2-3711 (7) Legal Counsel.

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, 8. Gilmer, D. Mullins

Nay: None

Absent: M. Hincher

RECONVENE TO PUBLIC SESSION Upon motion made by Scott Gilmer, second by Ernie McFaddin, and duly approved by The Industrial Development Authority of Russell County, Virginia, the Chairman called the meeting back into regular session and requested the “Certification Motion after reconvening in Public Session”.

Page 5 November 10, 2016

‘The Vote was:

Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, 8. Gilmer, D. Mullins

Nay: None

Absent: M. Hincher

CERTIFICATION AFTER RECONVENING IN PUBLIC SESSION The Industrial Development Authority of Russell County, Virginia hereby certifies that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be so discussed under the provision of the Virginia Freedom of Information Act cited in that motion.

The Roll Vote Was: Becki Joyce Yes Ernie McFaddin Yes Carlton Elliott Yes Davis Mullins Yes Scott Gilmer Yes Roger Sword Yes Mike Hincher Absent Jarred Glass Yes Richard Lockridge Yes

ACTION FROM CLOSED SESSION Upon motion made by Ernie McFaddin, second by Richard Lockridge, and duly approved by the Industrial Development Authority of Russell County, Virginia authorizing the Attorney to send a letter to the Tobacco Commission requesting an extension on the terms of the Steel Fab grant.

‘The Vote was:

Yea: R. Sword, J. Glass, C. Elliott, E. McFaddin, R. Lockridge, S. Gilmer, D. Mullins

Nay: None

Absent: M. Hincher

ADJOURNMENT

Upon motion made by Scott Gilmer, second by Roger Sword, and duly approved by the Industrial Development Authority of Russell County, Virginia setting the next regular monthly meeting for December 8, 2016 at 5:30 PM located at Bonanza Family Restaurant, Lebanon VA.

Page 6 November 10, 2016

The Vote was: Yea: R. Sword, J. Glass, C. Elliott, E, McFaddin, R. Lockridge, S. Gilmer, D.

Mullins Nay: None Absent: M. Hincher

Upon motion made by David Mullins, second by Carlton Elliott, and duly approved by the Industrial Development Authority of Russell County, Virginia to

adjourn this meeting at 9:50 PM.

‘The Vote was: Yea: R. Sword, J. Glass, C. Biliott, H. MoBaddin, R. Lockridge, 8. Gilmer, D. Muilins

Nay: None

Absent: M, Hincher

RUSSELL COUNTY P.S./ Monthly Meeting - The Board of Director December 19, 2016 AGENDA

Call to Order 2, Welcome Visitors: Rita Baker & Danny Stanley - 'T8L- Pledge of Allegiance ‘ Minutes of October, 2016

Financial Report - Harvey Hart

7, Profit & Loss Review 8. Water Loss__ Review _

away

Past due Water Customers Review PROGRESS REPORT ON WATER PROJECTS:
‘Tunnel Hill— 2" phase of project — laying 12-inch line for Honaker
Rt, 656 East Extension - project started Sept, 2016

New Business:

A. Engineering ~

‘Meeting Adjourned —Next board meeting Januny 16, 2016 - 6:00 pm Lebanon office.

RUSSELL COUNTY PUBLIC SERVICE AUTHORITY Monthly Meeting of the Board of Directors

November 28, 2016

MEMBERS PRESENT MEMBERS ABSENT

Carter McGlothlin Lamy MeGlothlin Clifford Hess

Donnie Christian

Steve Newberry

James Kiser

Harvey Hart

Visitor’s: Rita Baker and Danny Stanley with TRL

Meeting called to order by Carter McGlothlin \ at 6:02 p.m.

Prayer: Donnie Christian

Pledge of Allegiance: James Kiser

Minutes — October, 2016 reviewed by Board — Motion approved by Clifford Hess, second by Steve Newberry, Passed Yes-5 — No-0

‘Adjournment - Motion made by Donnie Christian, second by Steve Newberry at 6:55 pm

Financial Report: Financial Report given by Harvey Hert, Motion to approve by Steve Newberry, second by Clifford Hess —Motion passed Yes-5; No-0

Amendments to Agenda:

Operations Acct Oct. 2016 Check # | 18715 18792 Environmental Waste Acct, | Oct, 2016" Check [120 ial Tong Term Debt Acct Oct. 2016 Check # i103 REVIEWED:

CHECKS: ~ Given by Harvey Hart — Reviewed by Board

PROFIT AND LOSS: ~ Given by Harvey Hart ~ Reviewed by Board WATER LOSS: — Given by Harvey Hart - Reviewed by Board PAST DUE ACCT: ~ Reviewed by Board

Donnie Christian made motion, second by Clifford Hess to discuss with Attorney and Accountant about setting up another Past ‘Due Account and have a “cut-off” amount of $125.00

PROJECT UPDATE: Route 656 Bast Extension — Material received and project started

Tunnel Hill - Laying 12-inch line for Honaker

I-Pearl Radio Read Meters — Alll bids in September 15, 2016

NEW PROJECTS: Waiting on funding: Fincastle

Route 603

“Tank to Arrowhead Subdi Russell County Trash Sites

NEW BUSINESS:

Donnie Christian made motion, second by James Kiser to trade 2005 Ford F-250 pickup (Tek. # 8) to Russell County; RCPSA will receive Ford Explorer from County, motion passed, Yes-5 ~ No-0.

Steve Newberry made motion, second by James Kiser for Christmas bonus of $500.00 per employee.

OLD BUSINESS: Next Board meeting December 19, 2016 6:00 p m — Lebanon office

¢ November 21, 2016 regular meeting rescheduled to November28, 2016

Carter MoGlothlin: Chairman RCPSA.

NOVEMBER 14, 2016

Areguiar monthly meeting of the Castlewood Water & Sewage Authority Board of Directors was held at the Castlewood Water Authority Building in St Paul, Virginia on Monday, November 14, 2016.

PRESENT: ABSENT: Darrell Johnson, Chairman

Darrell Puckett, Member

James Kiser, Member

Bill Wampler, Member

Gary Dotson, Member

Brad Patton, Member

Roy Markham, Executive Director

Stephen Mullins, Counsel

Angela Church

Mike Owens Crossroads CALLED TO ORDER:

Called to order by Darrell Johnson, Chairman @ 6:00 P.M. Roy Markham led the prayer, Darrell johnson followed with the Pledge of Allegiance.

PE IF TH Motion Motion by James Kiser, member, and second by, Darrell Puckett, member and duly approved by all Board of Directors to approve the agenda for the meeting of November 14, 2016. AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton, NAY: None

PUBLIC COMMENTS

Edward & Phyllis Killion of 226 Victoria Street requested their sewer deposit be refunded because they said on their june bill, there was a notice saying that the sewer project was over. ‘The Authority informed them the notice was stating the Castlewood Sewer Phase 1A, has been completed. ‘Their residence is in Castlewood Sewer Phase 1B: The project is sill in ongoing.

Pam Combs of Combs Road off of Back Valley Road requested water be brought to 2 residence.

She was told that they would run the numbers for cost to determine if it would be feasible to do the project

Velma House of Sawmill Hollow, requested an adjustment for a leak on her water heater. She wanted the adjustment to take her bill to the minimum.which is $53.00. She was told that we have a formula that we use to give a leak adjustment, and we have to use that, but we can take the sewer adjustment back to $26.50 since the leak did not involve going into the sewer.

Cross Roads

1, Service Meters/Master Meters/SCADA - Approximately 1000 new service meters have been installed to date out of approximately 1800, Contractor for the telemetry portion has been working on towers for the scada system and built the final rebar cage for the foundation this weekend, We are trying to arrange meetings with the property owners for final locations of the towers,

2, Dante to St Paul Sewer - DEQ conference call on November 13 to provide a project update. YMRC JPA permit application has been completed and received. Railroad permit is being prepared. We have preliminary plans for the force main line from Dante to St. Paul to be submitted this week along with the PER amendment to DEQ,

Castlewood Sewer (Westview) ~ Redesign camplete, contacted all property owners regarding needed easements. Stephen is finalizing easement preparation, Rural Development has indicated we need to be complete with construction by March 2017, Expect to advertise first of December,

4, Castlewood Sewer (Phase IB) - Meeting held with the Russell County Administrator and Board of Supervisors, VDH, RD and DEQ to discuss the current ordinance and enforcement policy. Outcome of that

meeting appears that the Board of Supervisors will amend and strengthen their current connection ‘ordinance. Board of Supervisors took action at their last board meeting on the sewer portion, water put on hold till next month. We still plan to target the areas in Couch’s Bottom, Greystone and Memorial Drive in, the next couple months for interest,

Lake Bonaventure to South: ichfield Line Replacement - Finalizing plans for preparation of materials list. We received the categorical exclusion on the environmental permit from VDH. Need to supply updated equipment and labor cost information to VDH for approval of force account request. At that point we can solicit bids for matetials,

6, Heralds Valley Water Line - Plans and specs are complete for the project. Budget for materials for the project is around $50,000. Roughly $4,500 per connection assuming approximately 11 connections, ‘Anticipate submitting an application to Coalfields Water Development Fund for construction funds, those applications are due October 20.

7, Water Plant Improvements and Memorial Drive to Trout Farm Road line replacement funding

offer received from VDH. Project was awarded 100% principal forgiveness (grant). Engineering procurement has been forwarded to VDH, initial VDH project meeting held October 17 at 3:00 at VDH office in Abingdon.

Carbo Water Treatment Plant PER - PER and Environmental Report submitted to Rural Development September 21. We received and are addressing comments from their review.

Roy Markham

Spear Head Trails has notified us that they are no longer interested in renting our building to store

their equipment.

2, The security cameras have been ordered.

3, We have 1380 of the radio meters installed with 1037 activated.

4, We would like to have a community meeting for the Dante to St. Paul sewer project customers here at the office on November 21 at 6 pm. This will give the potential customers in the project area the ability to ask questions concerning line routes, user agreements, rates, etc.

Last month when we voted to waive the deposit for customers that had been with us for S years or longer, we did not mention specifically who that applied to. Does the board wish this policy to cover all customers including enters?
Ihave a VRWA board meeting in Beuna Vista this coming Friday. will do the same as always, leave ‘Thursday afternoon, spend the night and return on Saturday. | will also take my personal vehicle.
We want to invite all board members to our thanksgiving dinner this coming thursday at 12:00.

BOSTIC, TUCKER & COMPANY. P.C. Motion

Motion made by James Kiser, member, and second by Bill Wampler, member and duly approved by all Board of Directors to accept the proposal from Bostic, Tucker & Company for accounting services, as stated in the proposal. Fee is $1850.00 month and shall be in effect for 12 continuous months beginning on December 2016.

AYE: Darrell jobng6n, James Kiser, Bill Wampler, Darrell Puckett, Gaty Dotson, Brad Patton.

WAY: None

PERSONNEL POLICY-- JURY DUTY CHANGE Motion

Motion made by james Kiser, member, and second by Brad Patton, member and duly approved by all Board of Directors to authorize Stephen Mullins to make changes in the personnel policy concerning jury duty. The employee will receive their regular pay from CWSA and can keep the compensation they receive from being on jury duty, providing they come in to work if dismissed early from jury duty. AYE: Darrell Johnson, james Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton. NAY: None

CHRISTMAS BONUS Mation

Motion made by Bill Wampler, member, and second by James Kiser, member and duly approved by all Board of Directors to approve a Christmas bonus for CWSA employees. It will be the same as last year. AYE: Darrell Johnson, james Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton.

NAY: None

INTERIM CHIEF OPERATOR POSITION: Motion Motion made by James Kiser, member, and second by Brad Patton, member and duly approved by all Board of Directors to authorize Roy Markham to delegate a interim position for chief operator. AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton.

NAY: None

OAR E Motion Motion made by Bill Wampler, member, and second by Darrell Puckett, member, and duly approved by all Board of Directors to approve the minutes of the October 2016 board meeting, AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton.

WAY: None

RO INTS: Motion Motion made by Darrell Puckett, member, and second by James Kiser, member, and duly approved by all Board of Directors to approve accounts payable for October 2016, with the addition of the add-ons. AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton. WAY: None

APPROVAL OF ACCOUNTS RECEIVEABLE Motion Motion made by Gary Dotson, member, and second by Darrell Puckett, member, and duly approved by all Board of Directors to approve accounts receivable for October 2016. AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton,

NAY: None ADJOURN

‘The meeting was adjourned at 8:35 pm. Motion made by Bill Wampler, member and second by Brad Patton, member to adjourn and duly approved by all board members. AYE: Darrell Johnson, James Kiser, Bill Wampler, Darrell Puckett, Gary Dotson, Brad Patton.

Darrel! johnson, Chair!

Gary Dotson, Secretfry /Treasurer

MINUTES Russell County Tourism Committee Regular Monthly Meeting December 13, 2016 @ 11:30 AM Vincent’s Vineyard

Members Present: Alice Meade, Kim Short, Betsy Gilmer, Jackie Hubbard, Jennifer Chumbley, Jeff Hess, Jim Lyttle, Ann Monk, Susan Hilton, Kathy Stewart

Guests:

Ex-Officio:

Meeting called to order by Alice Meade Motion to approve agenda by Jennifer Chumbley, second by Ann Monk, motion passed. Motion to approve previous meeting minutes by Jim Lyttle, second by Jackie Hubbard, motion passed.

Jackie Hubbard provided tourism committee with a brochure update. The brochure subcommittee met to discuss fayout, and it was suggested to include local dining in the brochure; however, there were concerns that businesses may close. Color examples were provided to the tourism committee and Jackie Hubbard spoke about open source colors which could provide copyright difficulty and ways to provide permission to use colors, Jim Lyttle spoke about the dark background colors which could provide reading difficulty specially to color blind individuals. It was agreed that the printer quality for the example affected the colors. Locals events such as 4" of July for each town will be included and more pictures are needed with a write up for each item included. Some previous descriptions were suggested to be changed because if you are not from Russell County, it may not be clear. Third party websites will be avoided by providing a direct link to experiencerussell.com and then linking to other websites from there. Lodging will not be included in the brochure. It was also discussed if we should ask for donations from business to produce the brochure, January 3“ is the date for revisions, Jim Lyttle spoke about adding fire towers, and events like equestrian to the brochure as well as the fairgrounds.

Betsy Gilmer updated the committee on the LOVE sign which is ready, and awaiting payment and final destination. There are marketing requirements for the grant to be paid, which will need to be followed. Committee discussed promotional options such as WCYB, Bristol Hearld Courier, and a reception and/or

ribbon cutting.

Kim Short gave an update on the MLP Grant, which was submitted for $10,000 including partners Town of Lebanon, Russell County Fair Association, Vincent’s Vineyard and Russell County Tourism Committee.

Jeff Hess updated the committee on new 2017 grants that maybe available for music events where the money would be paid to the musicians and bands. Angela Wiggins will be handling these grants.

need more time for the HOA re-writing.

Jennifer Chumbley

Jim Lyttle gave the Mendota Fire Tower update, and plans for a March clean up. Hand tools, brush cutters, and possibly sulfuric acid will be needed to clear path and clean graffiti from rocks. Lebanon

High and Castlewood High students will participate as well as Keep SW VA Beautiful, Upper Tennessee Roundtable and Russell County Tourism Committee, Students will be able to receive their community

service credits for the cleanup. The other two fire towers on Big A and Hazel Mountain will need to be addressed also.

Kim Short spoke about attending the Blue Ridge Travel Meeting in Fort Chiswell and membership option. ‘The cost is $500 per year for membership which provides many benefits such as website, social media, and regional partners. Currently we are the only surrounding county not involved. Susan Hilton made a ‘motion to join Blue Ridge Travel Association, Jim Lyttle seconds, motion passed.

Jim Lyttle spoke about the local distillery in Lebanon which is Stone Mountain Distilling. They are the only local, legal Moonshine Distillery in Russell County and are currently selling their product through local ABC stores, If the store does not have the product in stock, you may request it. The owners are hoping to open a tasting room soon, and will need a letter of community support, They currently purchase local products to use, and are beneficial to the community. Jim Lyttle will speak to the owners about coming to the next committee meeting.

Rotary Club will be having their annual Murder Mystery in February. Meeting Adjourned.

Next regular meeting date is January 17, 2046 at Vincent’s Vineyard beginning at 11:30 am…

THE RUSSELL COUNTY TRANSPORTATION AND SAFETY COMMISSION MET AT THE BONANZA RESTURANT IN LEBANON VA. ON DECEMBER 13, 2016

MEMBERS PRESENT:

EUGENE FERGUSON HENRY STINSON = BARBARACOX EMORY ALTIZER GARY DOTSON TONY MAXFIELD BILL ROBINSON MIKE OQUINN: JOHNNY JESSEE TIM LOVELACE SUPR.

VISITORS: FROM _V.D.0.T. JEFF BUCHANNAN MIKE MUSIC

GUARD RAILS:

GUARD RAIL CONCERNS THROUGHOUT THE COUNTY__ EMERGENCY AREA’S BEING REPAIRED FIRST

® MOLLS CREEK JUST OFF RT. 71S AT THE ENTERANCE DOWN TO CREEK LEVEL APPROXIMATELY 400FT. NEEDS TO BE GUARD RAILED

e RT. 613 WARNING SIGNS TO BE INSTALLED PAST OAK GROVE SCHOOL ON CREEK SIDE PER VDOT INSTEAD OF RAILS NOT ENOUGH ROOM

e DANTE AT BUNCH TOWN WARNING SIGNS TO BE INSTALLED ALONG CONCRETE WALL NOT ENOUGH ROOM TO INSTALL GUARD RAILS PER VDOT

SHOULDER REPAIR AND POT HOLES:

@ ALTIZER DRIVE NEEDS PATCHED TO VDOT RIGHT OF WAY

e RT.58 WEST BOUND AT THE CASTLEWOOD RED LIGHT ROAD HOOVED UP

DANTE ROCKY HOLLOW PAVEMENT MISSING IN ROADWAY

RT. 683 AT TROUT POND POT HOLE HAS BEEN PAVED BUT LEFT MORE RUFF ON BOTH LANES THAN BEFORE, RAISED UP TOO HIGH

® RT.65S AT THE BUFFALO INTRRSECTION ROAD LEFT RUFF AFTER RECENT PAVING

@ RT.603 POT HOLES NEAR DENNISON CHAPEL CHURCH

@ RT. 645 HOLE PATCHES HAVE BEEN TORN OUT

e HORTON’S RIDGE SEVERAL POT HOLES.

@ CLEVELAND CHURCH HOUSE HILL POT HOLES

® RT. 671 FLATS CIRCLE HOLE IN ROAD BELOW THE LOG HOUSE © RT. 678 UPPER COPPER CREEK NEEDS GRADED AND GRAVEL © RT.676 CLINCH MTN. ROAD SEVERAL POT HOLES

SCHOOL BUS SAFETY AND OTHER CONCERNS:

SCHOOL BUS TURNS

e RT, 622 ART DRAWN ON THE HIGHWAY MOST HAS BEEN COVERED UP

® DANTE BRIDGE AT BUNCHTOWN VERY BUMPY

ITEMS REPORTED FIXED:

e CASTLEWOOD PIPE PLUGGED AT MUD HOLE STORE

@ RT. 613 POT HOLES NEAR JIM WEBB’S

@ DANTE LOWER BEAR WALLOW DITCH HAS BEEN PULLED

e HONAKER ELM ST NEAR TASTEE FREEZE TREE REMOVED

e HONAKER NEAR SOUTHERN STATES BRUSH HAS BEEN REMOVED

@ RT. 67/80 INTERSECTION A CONCERN FOR A FLASHING WARNING LIGHT HAS BEEN REPORTED VDOT HAS LOOKED INTO THIS MATTER AND REPORTS ONLY ONE ACCIDENT. THEY ARE LOOKING INTO INSTALLING NON -FLASHING SIGNS

NEXT MEETING WILL BE JAN. 10 2016. WE THANK ALL WHO ARE INVOLVED IN KEEPING OUR ROADS SAFE AND FOR OUR QUEST PARTICAPTION. SAFETY MATTERS !!! PREPARED BY GARY DOTSON 12/26/2016

RUSSELL COUNTY CONFERENCE CENTER

December 1, 2016

‘The following is a list of the Russell County Conference Center events for the month of December.

os nnn Sere

Date Event 120116 | Go Op Annual Meeting | Community Sabrina Fleenot Event | $100

1202/16 Myle’s Birthday Individual = Ful Kaitin Dodi Event = $100 | 12/03/16 TruPoint Bank Christmas Dinner Individual | | Event 120046 UMWA Christmas Dinner Individuat Event 1206/16 Girt Scouts | Individual

Kim Yates Event

DSS Christmas Parly

12/08/16 ‘Angel Gilbert 4216 Family Dinner Individual

‘Glenda Wilson Event

t i \ - — — — | / Woodman of Life Individual | | Event 1236 Employee Appreciation Dinner Individual Lonzo Lester Event

| Individuat

Final Total = $1,640

| RUSSELL COUNTY CONFERENCE CENTER

2016 Yearly Report

« January. «$470.00 ° February… + +$950.00 2 March… $1,250.00 . --».$600.00 ° May $1,000.00 ° June… ++.$675,00 » July, $620.00 © August… $995.00

Total = $15,950.00

Russell County Health & Fitness

December 2016

‘November

Pay Per Class

Total Engagement

$2,039 | $

2,542.64

Instructor / Trainer Payrol

Reporting from 12/1-12/28
Key card system is working flawlessly and drawing more members
Newspaper article released announcing the new 24 hour access

County employee discount fiyer distributed to employees and into school system

Sponsored Facebook post announcing 24 hour access reached 4,451 people

Organizational Meeting.pdf Meeting: 1/3/17 6:00 PM Staff Recommendation: Suggested Motion:

Public Hearing.pdf Meeting: 1/3/17 6:00 PM Staff Recommendation: Suggested Motion:

Presentations.pdf Meeting: 1/3/17 6:00 PM Staff Recommendation: Suggested Motion:

Authorization - Minutes BOS.pdf SUGGESTED MOTION(s):

Authorization - Minutes BOS.pdf SUGGESTED MOTION(s):

Authorization - Expenditures.pdf SUGGESTED MOTION(s):

Pre-Authorization Expenditures.pdf SUGGESTED MOTION(s):

Presentations - Attorney.pdf Meeting: 1/3/17 6:00 PM Staff Recommendation: Suggested Motion:

Reports1.pdf Meeting: 1/3/17 6:00 PM STAFF RECOMMENDATION(s): SUGGESTED MOTION(s): ATTACHMENTS:

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